City Council Minutes 06-14-1993MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, June 14, 1993 - 7 p.m.
Members Present: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle, Patty
Olsen
Members Absent: None
2. Consideration of approval of minutes of the regular meeting held May 24,
1993.
Brad Fyle noted that he voted in favor of the motion asking the Parks
Commission to review issues relating to the placement of off -premise
advertising signs at the NSP/City ballfields.
After discussion, a motion was made by Clint Herbst and seconded by Shirley
Anderson to approve the meeting minutes as amended. Motion carried
unanimously.
3. Citizens comments/petitions, requests, and complaints.
None forthcoming.
4. Public Hearing --Consideration of a resolution vacating a portion of Hart
Boulevard. Petitioner, Monticello -Big Lake Hospital District.
Mayor Maus opened the public hearing. Assistant Administrator O'Neill
explained that on May 10, 1993, Council gave conceptual approval of vacating
a 5' x 145' section of Hart Boulevard located directly in front of the existing
clinic and proposed clinic expansion area. The vacated portion of Hart
Boulevard, when added to the clinic site, would enable development of a 24 -ft
wide driving aisle and covered canopy serving the front entrance to the clinic.
City Council was asked to determine what to charge the hospital district for
the vacated land. Brad Fyle suggested that the City charge the full market
value of the vacated land. O'Neill informed Council that at one time the
hospital district was considering selling the property located adjacent to the
existing clinic site. The price of the land at that time was $42,000, or $.67 per
foot. Perhaps $.67 per square foot should be the market value used to
calculate the value of the vacated property. Ken Maus asked Gary Anderson
if $.67 per square foot is consistent with land values in the area. Gary
Anderson agreed that $.67 per square foot is an accurate figure.
Page 1
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MINUTES
REGULAR, MEETING - MONTICELLO CITY COUNCIL
Monday, June 14, 1993 - 7 p.m.
Members Present: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle, Patty
Olsen
Members Absent: None
2. Consideration of approval of minutes of the regular meeting held May 24,
1993.
Brad Fyle noted that he voted in favor of the motion asking the Parks
Commission to review issues relating to the placement of off -premise
advertising signs at the NSP/City ballfields.
After discussion, a motion was made by Clint Herbst and seconded by Shirley
Anderson to approve the meeting minutes as amended. Motion carried
unanimously.
3. Citizens comments/petitions, requests, and complaints.
None forthcoming.
4. Public Hearing --Consideration of a resolution vacating a portion of Hart
Boulevard. Petitioner, Monticello -Big Lake Hospital District.
Mayor Maus opened the public hearing. Assistant Administrator O'Neill
explained that on May 10, 1993, Council gave conceptual approval of vacating
a 5' x 145' section of Hart Boulevard located directly in front of the existing
clinic and proposed clinic expansion area. The vacated portion of Hart
Boulevard, when added to the clinic site, would enable development of a 24 -ft
wide driving aisle and covered canopy serving the front entrance to the clinic.
City Council was asked to determine what to charge the hospital district for
the vacated land. Brad Fyle suggested that the City charge the full market
value of the vacated land. O'Neill informed Council that at one time the
hospital district was considering selling the property located adjacent to the
existing clinic site. The price of the land at that time was $42,000, or $.67 per
foot. Perhaps $.67 per square foot should be the market value used to
calculate the value of the vacated property. Ken Maus asked Gary Anderson
if $.67 per square foot is consistent with land values in the area. Gary
Anderson agreed that $.67 per square foot is an accurate figure.
Page 1
Council Minutes - 6/14/93
After discussion, a motion was made by Shirley Anderson and seconded by
Clint Herbst to adopt a resolution vacating a portion of Hart Boulevard and
establish the selling price of the vacated land at $.67 per square foot. Motion
carried unanimously. SEE RESOLUTION 93-17.
5. Consideration of accepting the 1992 Audit Report for the City of Monticello.
Rick Borden and Kim Lillehaug of Gruys, Borden, Carlson & Associates, were
present to review the 1992 Audit Report. Borden reported that the City is in
good financial condition, and 1992 saw increases in fund balances in almost all
funds at year-end. He also noted that actual expenditures and revenues for
1993 were very close to the amounts projected in the 1992 budget. In his
report on legal compliance, Rick Borden noted that the City did not have
sufficient pledge collateral during the year but that sufficient collateral was
obtained subsequent to year-end. Borden noted that a collateral deficiency
occurred near the end of the year because of an oversight by a financial
institution and the problem should not occur again.
Kim Lillehaug stated that Rick Wolfsteller has done a very good job in
investing city funds. The City has received a high rate of return during a
general decline in interest rates. It has meant tens of thousands of dollars for
the City.
After discussion, a motion was made by Clint Herbst and seconded by Shirley
Anderson to accept the Comprehensive Annual Financial Report for Year
Ended December 31, 1992. Motion carried unanimously.
6. Consideration of amendments to the zoning map of Monticello proposed in
conjunction with development of the Monticello Commerce Center. Applicant,
Monticello Industrial Park, Inc. AND
7. Consideration of amendments to the City of Monticello Comprehensive Land
Use Plan. Amendments are proposed in conjunction with request fbr zoning
district boundary changes. Applicant, Monticello Industrial Park, Inc.
Assistant Administrator O'Neill reviewed the rezoning request submitted by
Monticello Industrial Park, Inc. The changes consisted of converting a section
of the business campus zone directly north of the school district from its
current business campus designation to I-1 (light industrial) designation. The
proposal also called for rezoning a 17 -acre section of land at the northwest
quadrant of the intersection of Chelsea Road and County Road 118 from its
current designation as B-2 (limited business) to B-3 (highway business). In
addition, it was proposed that the land located directly east, of 118 that is
owned by the applicants be rezoned from its present designation of R -PUD
(residential PUD) to a combination of B-3 and B-2.
Page 2
Council Minutes - 6/14/93
Steve Grittman of Northwest Associated Consultants reviewed the proposed
zoning amendment in terms of the Chelsea Corridor Study, which was adopted
in 1992 as an amendment to the City's comprehensive plan for the area.
Grittman summarized his written report by noting that the proposed rezoning
of land within the Chelsea area is being requested to provide a business park
capable of attracting varied types of commercial and industrial uses. While the
concept may be relevant as may the financial and marketability aspects also
be, the proposal does not consider the city as a unified whole but rather
attempts to provide diversity on a small scale in a somewhat segregated
manner.
Grittman emphasized that the Chelsea Corridor Study and associated findings
still remain valid and that the proposed rezoning is not consistent with the
plan for the area as outlined in the Chelsea Corridor Study.
Charles Pfeffer, representing Monticello Commerce Center, Inc., noted that this
particular rezoning request is the first request that has been initiated by the
property owner. All previous rezonings have been initiated by the City.
Pfeffer noted that his group has spent a good deal of time analyzing the site.
They have met with the school district to review the rezoning proposal and
have studied the storm water issues extensively. It was Pfeffer's view that the
proposed rezoning would enhance the overall marketability of the property
while at the same time being consistent with the community's best interest.
Mike Gair, representing Monticello Commerce Center, Inc., provided. a detailed
description of the proposal along with a description of recent development
history, and he reviewed land use decisions that have been made in the past
seven years. Gair noted that the proposed rezoning would allow development
flexibility while at the same time being consistent with the City's
developmental goals for the area.
Clint Herbst asked the applicant if the School Superintendent agreed with the
proposed rezoning request. Did the Superintendent say it was okay? Mike
Gair stated that the Superintendent has been informed of the request. Gair
stated he did not know if the Superintendent has endorsed the zoning
ordinance amendment proposed.
Bret Weiss indicated that Shelly Johnson had expressed his concern regarding
the plan in terms of storm water issues.
Clint Herbst stated that he did not think that the Chelsea Study is something
we look away from. We want quality businesses in the area north of the
school. A company that wants to be in the BC district is the type of company
we want in the area. He noted, however, that he agreed with the concept of
identifying a strip of I-1 property adjacent to Fallon Avenue. Brad Fyle stated
that he agrees with Clint Herbst.
Page 3
Council Minutes - 6/14/93
Fyle also indicated that the residential PUD areas should remain as
designated. He suggested that in the event a freeway ramp is potentially
developed at the location, the City could look at rezoning at that time.
Shirley Anderson observed that the previous City Planner, in his report to the
City in 1987, said the same thing about development in the area as did the
current City Planner in the Chelsea study. This adds to the credibility of the
Chelsea study.
Ken Maus noted that perhaps the City can consider refining the business
campus requirements at some point in the future. Perhaps simply requiring
that 30% of the land area be retained as green area does not accomplish the
City's goal of assuring a business campus environment.
After discussion, a motion was made by Clint Herbst and seconded by Brad
Fyle to deny the major portion of the rezoning proposal based on issues
identified in the City Planner report and based on the finding that the
proposed amendments to the zoning map are not consistent with the Chelsea
Corridor Study.
Motion includes allowing the opportunity for light industrial development
fronting along Fallon Avenue at a depth of 400 feet between the school district
property and a point 300 feet south of Chelsea Road. The motion is to include
the rezoning of this area from BC to I-1 uses. Finally, in the motion staff was
directed to work with the City Planner and the Planning Commission in
developing potential amendments to the business campus regulations that
would enable the City to achieve the purpose of the business campus district,
which could include a reduction in the green space requirement. Voting in
favor of the motion: Ken Maus, Brad Fyle, Clint Herbst, Shirley Anderson.
Opposed: Patty Olsen. SEE ORDINANCE AMENDMENT NO. 239.
8. Consideration of a zoning ordinance amendment which would allow a permit
for promotional signage/banner for two weeks out of every month or a total of
168 days a year. AND
9. Consideration of a zoning ordinance amendment that would allow for an
annual permit fee of $25 to cover permitting costs associated with promotional
signage fees. Applicant, 9 local businesses.
Assistant Administrator O'Neill reported that on March 22, 1993, the City
received an application for zoning ordinance amendments as noted. The
applicants include Country Kitchen, Downtown Standard, Holiday Station,
Pump 'N Munch, Tom Thumb, Total Mart, Vance's Amoco, and West Side
Market. Since November of 1992, City staff, Planning Commission, and the
applicants have been reviewing issues and policies relating to display of
banners. O'Neill stated that the efforts made by the applicants have not been
Page 4
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, June 28, 1993 - 7 p.m.
Members Present: Shirley Anderson, Clint Herbst, Brad Fyle, Patty Olsen
Members Absent: Ken Maus
2.
3.
9
Consideration of approval of minutes of the regular meeting held June 14,
1993.
Motion was made by Brad Fyle and seconded by Patty Olsen to approve the
meeting minutes as submitted. Motion carried unanimously with Ken Maus
absent.
Citizens comments/petitions, requests, and complaints.
None forthcoming.
Consideration of adopting a resolution accepting feasibility report and ordering
plans and specifications - Hart Boulevard Trunk Storm Sewer Outlet.
City Council was asked to consider accepting a feasibility report and ordering
plans and specifications for construction of a storm sewer system designed to
convey water from County Road 75 to the Mississippi River. The alignment
of the storm sewer will follow the parking lot to be constructed with the
proposed expansion of the Monticello -Big Lake Hospital District clinic.
According to Bret Weiss, the storm water system proposed is needed for the
following reasons:
1. The existing Hart Boulevard storm water outlet utilizes the
Bondhus property, which is limited in terms of storm water
carrying capacity.
2. The storm water affecting the existing Hart Boulevard outlet
continues to increase due to continued urbanization. upstream.
3. Heavy rainfall, especially rainfall during spring thaw, could result
in damage to Hart Boulevard and downstream private property.
4. Impending expansion of the clinic at the location of the Hart
Boulevard storm water outlet creates an opportunity for
coordinating the private project with installation of the Hart
Boulevard storm sewer outlet.
Page 1
Council Minutes - 6/28/93
Assistant Administrator O'Neill reported that the total project cost is
estimated at $148,000. City staff is in the process of preparing options for
financing this particular storm sewer improvement with the goal of developing
a formula that will be applicable to future storm sewer projects. The financing
program will likely include establishment of a variety of revenue sources. It
is our goal to have the funding program reviewed by Council and in place in
time for the contract award and public hearing for this project scheduled for
August 23, 1993.
Brad Fyle asked if John Bondhus is aware of the proposed project. O'Neill
indicated that he had met with Bondhus regarding the matter and that
Bondhus is supportive of completing the storm sewer project that corrects the
current situation.
After discussion, a motion was made by Brad Fyle and seconded by Clint
Herbst to approve a resolution accepting the feasibility study and ordering the
preparation of plans and specifications for the Hart Boulevard storm sewer
outlet. Motion carried unanimously with Ken Maus absent.
SEE RESOLUTION 93-19.
5. Consideration of approval of plans and specifications for refurbishment or
replacement of the second stage digester cover and authorization to advertise
for bids_
John Simola reported that the City Engineer, PSG, and City staff have been
working toward developing a set of plans and specifications that would greatly
diminish the possibility of accelerated corrosion occurring in the future.
Simola went on to note the factors that contributed to the premature failure
of the digester cover, and he explained how the plans and specifications have
been designed to correct flaws in design and operation that caused the original
corrosion problem.
After discussion, a motion was made by Brad Fyle and seconded by Shirley
Anderson to approve plans and specifications as presented and authorize
advertisement for bids. Motion carried unanimously with Ken Maus absent.
6. Consideration of granting annual approval for municipal license.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to approve issuance of licenses as follows:
Page 2
Intoxicating Liquor, On -sale
Council Minutes - 6/28/93
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner's Lanes
4. Robert Eidsvold DBA Comfort Inn
Intoxicating Liquor, On -sale, Sunday
R.PnPwnlc
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner's Lanes
4. VFW Club
5. American Legion Club
Non -intoxicating Malt, On -sale
1. Rod and Gun
2. Pizza Factory
3. Country Club
Non -intoxicating Malt, Off -sale
R An Pzxrnl c
1.
Monticello Liquor
2.
Maus Foods
3.
River Terrace
4.
Tom Thumb
5.
Holiday Stationstore
Wine/3.2 Beer Combination, On -sale
Renown]
1. Dino's Deli
Set-up License
1. Country Club
2. Rod and Gun ( steak fry only)
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Council Minutes - 6/28/93
Club Licenses
1. VFW
2. American Legion
Gambling, Temporary
1. St. Henry's Fall Festival (SEE RESOLUTION 93-21)
2. Rod & Gun Club (SEE RESOLUTION 93-20)
Motion carried unanimously with Ken Maus absent.
7. Consideration of establishing fee schedule for reserved use of city park
buildings.
John Simola requested that the City Council consider establishing a fee
schedule for reserved use of the new West Bridge Park building. Simola noted
that we currently have four park buildings or structures which are reserved
by the public on a regular basis throughout the summer months. Last year we
had 69 reservations for all. buildings. This year we already have 70. In the
past we have charged a $50 reserve fee as a deposit to cover cleaning or
damage. Often there is more than one group or resident wishing to reserve a
particular building on the same date. A $50 deposit ensures the individual the
use of the building on a specific date, and it keeps individuals from reserving
the building unless they are seriously considering using it. In almost all cases,
the $50 deposit is returned.
With the construction of the new building in West Bridge Park, the City has
a much greater investment than in previous buildings and structures. In
addition, the building will offer more amenities such as indoor restrooms in the
same building, a separate food -serving area, summer ventilation system, etc.
The building could be available to the general public on a rental basis
throughout the year except the skating season, which runs from late November
to early February. Simola also noted that the current rental of the meeting
room in the library is $35 per day or portion thereof, and there appears to be
no problem with this policy. Simola also noted that other communities charge
to reserve use of certain park buildings.
Clint Herbst stated that since everyone in the city has paid for development
of the building at West Bridge Park, it should be available to city residents
only. Herbst was concerned that providing the facility to a non-resident, even
at a higher rate, could result in a city resident not having access to the facility.
Herbst noted that if you're paying taxes as a city resident, you want to be able
to use the facilities.
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Council Minutes - 6/28/93
Clint Herbst made a motion to amend the proposed fee schedule by eliminating
the availability of the West Bridge Park building to non-residents. Motion died
for lack of a second.
Brad Fyle indicated that we need to keep the West Bridge Park building open
to the area residents, and he agreed with the concept of charging a higher base
rent.
Council reviewed the new policy for reserving the West Bridge Park building.
Clint Herbst suggested that the policy be updated to require that deposits
confirming reservations should be made within 2 business days of the date that
the reservation is made. He was concerned that under the present policy,
individuals could reserve the park building for future use and then back out
of actual use of the facility at the last minute.
After discussion, a motion was made by Clint Herbst and seconded by Brad
Fyle to amend the policy for reserving use of the city park buildings by
requiring that reservations be confirmed through payment of the fee and
deposit within 2 business days of the date of the reservation. Motion carried
unanimously with Ken Maus absent.
After discussion, a motion was made by Brad Fyle and seconded by Patty
Olsen to approve the proposed West Bridge Park building rental fee schedule
as follows:
Base rent, city resident/business
$35
Base rent, non-resident
$75
Base rent, non-profit in -city
organization
fee waived
Base rent, out -of -city profit or
non-profit organization
$75
Use of heat, winter season, all users
$10
Voting in favor of the motion: Patty Olsen, Shirley Anderson, Brad Fyle.
Opposed: Clint Herbst. Absent: Ken Maus.
John Simola also requested that Council consider installing a security system
for the West Bridge Park facility.
After discussion, a motion was made by Brad Fyle and seconded by Clint
Herbst to authorize installation of a motion detection system serving the West
Bridge Park facility at a cost of $573. Motion carried unanimously with Ken
Maus absent.
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Council Minutes - 6/28/93
8. Review of Cedar Street road alignment.
Assistant Administrator O'Neill informed City Council that the City had
received a request for a conditional use permit which would allow development
of a mini -storage facility. The site of the mini -storage facility is located in
conflict with the proposed alignment of Cedar Street. O'Neill went on to
review different options for Cedar Street alignment.
After discussion, it was the consensus of Council to direct staff to prepare
alternatives for review by all affected property owners.
9. Consideration of acceptance of 1993 Annual Sidewalk Inspection Report and
modification of Inspection Criteria.
John Simola reported that the annual sidewalk inspection revealed no big
surprises. The on -grid sidewalks within the community are in excellent shape.
We have three possible replacement panels for this summer. The City could
be responsible for replacement of those panels under our current policy. A
couple of the panels involve a vertical rise or offset of more than 1/4 inch. Our
inspection over the past few years has indicated that often these panels with
a small amount of vertical rise settle down during the middle of the summer
and are not a problem; therefore, we would like to amend the existing cause
for repair or replacement to read "1/2 inch" rather than "1/4 inch."
Simola also noted that off -grid sidewalks were found to be in good condition
with the exception of the stairway leading to the apartments in the northwest
corner of Walnut and River Street.
Simola went on to recommend that Council accept the 1993 Annual Sidewalk
Inspection Report, order that a letter be sent to the apartment complex with
the stairway problem, and amend the Sidewalk Inspection Criteria for vertical
rises from 1/4 inch to 1/2 inch.
After discussion, a motion was made by Clint Herbst and seconded by Brad
Fyle to accept the annual sidewalk report and modify the Inspection Criteria
as requested by staff. Motion carried unanimously with Ken Maus absent.
10. Consideration of bills for the month of June.
A motion was made by Brad Fyle and seconded by Patty Olsen to approve
payment of bills for the month of June as submitted. Motion carried
unanimously with Ken Maus absent.
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Council Minutes - 6/28/93
11. Other matters.
A. Assistant Administrator O'Neill informed Council that Bruce Thielen,
Director of the Wright County Parks Department, is seeking grant funds
for funding of improvements to Montissippi Park. Improvements
include paving of the service road and pathways. Thielen requests that
Council consider adopting a resolution indicating support of the County's
efforts to obtain grant funds.
After discussion, a motion was made by Brad Fyle and seconded by
Patty Olsen to adopt a resolution supporting Wright County's efforts to
seek financial assistance for improvements to Montissippi Park. Motion
carried unanimously. SEE RESOLUTION 93-22.
There being no further business, the meeting was adjourned.
a
Jeff O'Neill
Assistant Administrator
Page 7