Library Board Minutes 05-20-1982
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MINUTES
MONTICELLO LIBRARY BOARD
Thursday, May 20,' 1982 - 7:00 P.M.
Members Present:
Loren Klein, Pat Schwarz, Joel Erickson, Marge BaUer.
Members Absent:
Irwin Kallin, Donald Maus.
1. The minutes of the Library Board meeting held on February 20, 1982
were approved.
2. The comments on the action of the February 20, 1982 meeting were:
A. Although the board had authorized the purchase of draperies for
the entire library, Klein and Bauer suggested purchase of draperies
for the Community Room only. They are necessary in that room to
act as room darkeners for showing films, slides, etc. Considering
the amount of light given into the building through the windows
and the fact that the lights need to be turned on in the library
even on the brightest day, the board would hold off on ordering
the remaining draperies.
B. Since the February 20th meeting, thirty-two chairs for the Com-
munity Room have arrived. This constitutes one-half of the re-
quired chairs. The eight tables have also arrived but are of the
wrong finish. The library is presently using these tables with
the authorization of Mr. Bud Schrupp of Golden Valley Furniture
until such time as the correct tables do arrive.
C. The locks have been rekeyed. There are two types of keys: one
which will get you through the front pair of doors into the foyer
and also through the second pair of doors in the library and the
rest of the building, and one key which will get you through the
front pair of doors into the foyer and thus through the foyer into
the Community Room with access to the bath rooms and kitchenette
area only.
D. After checking with the Minneapolis Public Library, it was de-
termined that a "No Smoking" in the building policy would be
adhered to and thus a sign has been placed in the foyer that
says "Smoking Permitted in Designated Areas Only". Smoking will
be allowed in the entry and the work room area.
3. Approval was given by the board on the following items:
A. A bid of $4,775.00 for placing lighting fixtures around the park-
ing lot has been submitted by Augusta Electric of Clearwater, as
no further bids have been received as of this date. Erickson
made a motion to accept the lowest bid for lighting the parking
lot, seconded by Schwarz and passed unanimously.
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Library Board Minutes - 5/20/82
B. A motion was made by Schwarz to install a concrete pad and bike
rack so patrons could park their bicycles while inside the library.
(at present, patrons are blocking the front door with their bi-
cycles). The pad and rack are not to be placed in the courtyard
area. This motion was seconded by Erickson and unanimously passed.
C. The following upcharges were submitted by Gene walters, proprietor
of Walters Cabinet Shop.
l. Changing one of the shelves from l2 inches to l5 inches - $ll5.44.
2. Altered record bins - $l76.93.
3. One round table for adult reading area - $308.00.
4. Refinishing card catalogue for circulation desk - $60.00.
5. Plastic laminated board for the pay telephone - $5l.80.
The above were all voted and passed unanimously.
D. Mr. Jerry Hermes has been contracted to clean the library for 60
days. AS he is doing an excellent job, Erickson made a motion to
negotiate a contract with Mr. Hermes whereby Mr. Hermes would do
whatever is necessary to clean the library for $230.00 per month.
Included in the contract wou1d be cleaning the Community Room
once a month. A motion was made by Erickson, seconded by Schwarz
and passed.
E.
A motion was made by Schwarz to allow for a petty cash fund of
$500.00 for the librarian until the next board meeting. This
would allow the librarian to purchase items needed for the library.
At the time of the next meeting, Marge can present the bills for
the items which she spent out of petty cash and thus, the Library
Board can authorize the administrative assistant for the City to
replenish the petty cash fund.
F.
A tempQrary public meeting room policy will be in effect until
September l, 1982. The temporary policy is such that a $lO.OO
deposit is required; the $lO.OO being returned should no damages
be incurred and no excessive cleaning required. An additional
charge of $25.00 per hour with a maximum of $50.00 will be
charged businesses using the room.
G.
Luther Rotto, Media Services Coordinator for the Great River
Regional Library system, was present. The following list of
equipment was recommended by Luther for purchase by the Monti-
cello Library Board. As the money is available within the budget,
approval was given to purchase these items. They are as follows:
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Library Board Minutes - 5/20/82
MONTICELLO AV EQUIPMENT
ITEM
DESCRIPTION
PRICE
1. AV Cart Bretford A26-42E $72.79
2. projection Screen Da-Lite Video A 99.94
3. Slide Projector Kodak Ektographic III A S 365.24
4. Video Cassette Recorder (2) Philco 1441 749.95 each
5. TV Receiver (2) Sony KV19l4 559.59 each
6. Portable Cassette Player (3) Sharp RD650AV 31.89 each
7. Portable Cassette Recorderj Sharp RD-664AV 69.89 each
Player
8. Headphones (Mono) (12) Telex 610-1 5.99 each
9. Group Listening Headphone Telex 753-000 5.99 each
Jack Boxes (2)
10. Headphones (Stereo) (6) Telex 520 17.74 each
11. Stereo Record Players (2)
12. VideojRF Distribution
Switcher
MPA Audio P-302
186.00 each
189.95
Rhoades SW 5x4
A motion was made by Erickson to also purchase an AM-FM radio for the
workroom; the price not to exceed $500.00 so as to stay within the
reserve fund. This would eventually be hooked up to the telephone.
Seconded by Schwarz and passed.
4. Unfinished Business.
A. Three clocks have been purchased for a total of $243.75.
B. Six semi-lounge chairs have been purchased for a total of $1000.00.
5. New Business.
It was decided that the board temporarily adopt a Public LibrarY Meeting
Room policy liberalizing it slightly to state the librarian has authority
to deviate from policy on a one time basis.
Meeting Adjourned.
,a tU9LJ ~ 11.1/ LA.J
Marge Bauer, secretary
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