City Council Resolution 1991-32RESOLUTION 91-32
RESOLUTION ESTABLISHING GUIDELINES
FOR PRIVATELY -FUNDED IMPROVEMENTS TO
CITY PARKS OR OTHER PUBLIC PROPERTY
WHEREAS, from time to time, private groups or individuals
(volunteers) may recognize an opportunity to improve a public park
and seek to provide free labor and supply materials necessary to
complete a city park improvement project, and
WHEREAS, the City of Monticello appreciates the willingness and
efforts made by volunteers to beautify and improve city parks, and
WHEREAS, city park improvement projects or activities undertaken by
volunteers will be conducted on public lands and, therefore, need
to be coordinated with City park planning and operations, and
WHEREAS, a common understanding must be established between the
City and volunteers regarding each city park improvement project in
terms of project design, financing, maintenance, etc.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
MONTICELLO, that the following guidelines shall be followed in
regulating city park improvement projects completed by volunteers
on city park property:
GUIDELINES FOR PRIVATELY -FUNDED IMPROVEMENTS
TO CITY PARKS OR OTHER PUBLIC PROPERTY
1. Eligibility. Anyone interested in undertaking a park
improvement project is eligible.
2. This policy also applies to other city property except for
boulevard areas.
3. Project Duration. Volunteers shall commit to maintaining the
project site for a period of two years.
4. Plan Preparation. A set of plans shall be prepared that
provides detail necessary to understand the scope and design
of the project.
5. Signs. Signs associated with the improvement are allowed but
shall be limited as follows:
A. Size. No sign shall exceed a total area of one square
foot unless otherwise authorized by City Council.
Resolution 91-32
Page 2
B. Signs Allowed. The following signs may be erected
without separate Council approval:
1. Plant identification signs
C. Signs Requiring Review. The following signs may be
allowed after review by the Parks Commission and City
Council:
1. Area identification sign
D. Signs Prohibited. The following signs are not allowed:
1. Signs made of materials that are prone to
weathering
2. Signs that state the name of a business or signs
that could be construed as an advertisement
6. Review Process. Park project plans shall be submitted to City
staff for review. If plans are complete as defined by the
Park Superintendent, the proposal will be submitted to the
Parks Commission for review and recommendation to Council.
City Council then reviews the project proposal and associated
recommendation submitted by the Parks Commission.
7. Financing. Generally, the total cost in terms of materials
and supplies shall be paid entirely by the volunteers;
however, the City has the option of cooperating financially
through providing labor and/or materials on a case-by-case
basis.
8. Maintenance. It shall be the responsibility of the volunteers
to maintain the grounds within the confines of the project
area and complete all project -related maintenance activity,
including but not limited to rubbish removal, trimming,
mowing, watering, fertilizing, and weed control. Boundaries or
transition areas between park areas maintained by the City and
the project area maintained by volunteers shall be designed to
allow easy maintenance of grass through the use of rotary
mowers.
9. Vandalism. Volunteers shall be responsible for all repairs or
additional maintenance needed due to vandalism.
Resolution 91-32
Page 3
10. Termination of Project.
A. Since the project is located on public property, any
labor or materials placed on the property becomes the
property of the City of Monticello. The City reserves
the right to terminate the project after 30 days' notice
without reimbursement if it is deemed by the City Council
to be in the public interest to do so.
B. The Park Superintendent shall be responsible for
establishing expectations with regard to proper
maintenance of the project. Consistent failure to
properly maintain the project as defined by the Parks
Commission may result in the project being deemed
abandoned. If a project is deemed abandoned by the Parks
Commission, the City Council shall be so notified and
asked to consider confirming the Parks Commission
finding. If the project is found to be abandoned, then
the City may at its discretion remove all or a portion of
the improvements installed with the project.
11. Responsible Volunteer. Each volunteer group shall appoint an
individual responsible for coordinating group installation and
maintenance of the project. The responsible volunteer shall
also be responsible for understanding and complying with city
guidelines.
Adopted this 9th day of September,
City Admintrator
L
1991.
mayerr