EDA Minutes 07-08-2015MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, July 8, 2015, Mississippi Room, Monticello Community Center
Present: Bill Demeules, Bill Tapper, Tracy Hinz, Jim Davidson, Steve Johnson, Tom
Perrault
Absent: Lloyd Hilgart
Others: Angela Schumann, Jeff O'Neill, Wayne Oberg
1. Call to Order
Bill Demeules called the meeting to order at 6:00 p.m.
2. Roll Call
Demeules called the roll. Lloyd Hilgart was absent.
3. Approve Meeting Minutes
a. Regular Meeting— June 10th, 2015
BILL TAPPER MOVED TO APPROVE THE JUNE 10TH, 2015 REGULAR EDA
MEETING MINUTES AS CORRECTED. TRACY HINZ SECONDED THE
MO T ION. NiC T Ivl'3 CARRIED 6 -0.
b. Special Meeting — May 26th', 2015
TOM PERRAULT MOVED TO APPROVE THE MAY 26TH, 2015 SPECIAL EDA
MEETING MINUTES. BILL TAPPER SECONDED THE MOTION. MOTION
CARRIED 6 -0.
c. Regular Meeting — May 13th, 2015
TRACY HINZ MOVED TO APPROVE THE MAY 13TH, 2015 REGULAR EDA
MEETING MINUTES AS CORRECTED. BILL TAPPER SECONDED THE
MOTION. MOTION CARRIED 6 -0.
d. Regular Meeting — April 8th, 2015
Steve Johnson commented on several administrative procedures. He requested that
information be provided in advance of meetings, that documents added during a
meeting be posted to the City's website and that meeting minutes reference
documents added to the agenda and issues which require follow -up.
Wayne Oberg indicated that he does his best to get information to stakeholders as
EDA Minutes: 7/08/15
soon as it is available. He noted that he generally produces data the same day that it
is presented. He explained that he has been ironing out past reporting issues in some
of the TIF districts.
Schumann explained that documents distributed at a meeting are included in the
official record maintained by the City Clerk but are not posted on the website at this
time. Jeff O'Neill suggested that staff update the online agenda packet in future.
Johnson asked about follow up related to the request tabled by the EDA in April that
some $200,000 in TIF 1 -22 excess increment be redirected to the EDA. Schumann
explained that the request was to be brought forward as part of budget discussions.
She suggested that the EDA may wish to discuss the policy questions involved and
make a formal recommendation.
Oberg distributed a worksheet detailing TIF 1 -34 and provided an overview of the
report. He described the review process involved in his analysis. He said that there
would be no excess increment within this district.
Johnson also asked if staff had followed up on his question about whether a
minimum tax valuation had been established for a particular TIF district, and if the
information had been passed along to the County assessor.
Oberg summarized that Ryan Companies had challenged the tax valuation on TIF 1-
34 and had it reduced. He suggested that it is unlikely that the EDA would generate
increment to pay off the negative fund balance in the district. Oberg indicated that
the City would absorb the deficit once the district expires.
Schumann added that TIF 1 -34 is a renovation and renewal district established to
fund 1 -94 interchange improvements. The EDA's attorney had determined that no
minimum valuation had been established by contract or assessment agreement with
private developers in the district.
STEVE JOHNSON MOVED TO TABLE ACTION ON THE APRIL 8TH
REGULAR MEETING MINUTES; AND DIRECT STAFF TO REVISE THE
MINUTES TO INCLUDE ADDITIONAL INFORMATION FOR EDA
CONSIDERATION. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED 6 -0.
e. Special Meeting — April 8b, 2015
BILL TAPPER MOVED TO APPROVE THE APRIL 8TH, 2015 SPECIAL
REGULAR EDA MEETING MINUTES. JIM DAVIDSON SECONDED THE
MOTION. MOTION CARRIED 6 -0.
4. Consideration of adding items to the agenda None
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5. Consideration of approving payment of bills
TRACY HINZ MOVED TO APPROVE PAYMENT OF BILLS THROUGH JUNE 2015.
BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0.
6. Consideration of Market Matching Report
WSB's John Uphoff reported that he'd distributed Morticello's Community Profile and
market information about available properties at several recent meetings and events. The
Community Profile was exhibited at the Economic Development Association of
Minnesota conference and was recognized by MN DEED representatives as one of the
best in the upper Midwest. Uphoff indicated that this places Monticello in the center of
the state's direct marketing efforts with site selectors in specialized sectors.
Uphoff said that he has been presenting information related to Block 34 as part of
networking activities with commercial developers. He indicated a willingness to assist in
preparing an RFP for Block 34 if so directed. He noted that he has also been networking
with several fairly large scale residential developers hoping to generate interest in pre -
platted areas and address the lot absorption rate.
7. Consideration of an update and approval of expenses related to environmental
study costs for the EDA -owned property at 100 East Broadway
Schumann summarized that the EDA is asked to fund costs associated with additional
soil boring(s), environmental testing, and coordination services related to contamination
found during property demolition at 1100 East Broadway. his action would address the
Minnesota Pollution Control Agency (MPCA) recommendation to determine the
parameters of the contamination and enable MnDOT to accept property for right of way
conveyance related to the construction of the TH 25 /CSAH 75 intersection project.
The location of the additional soil boring(s) has not yet been determined. The MPCA had
recommended that a soil boring be taken on the property to the south (Finder's Keepers).
The owner of that property, however, has not consented to allow a soil boring. Schumann
indicated that it may be acceptable to conduct soil boring(s) south of the original borings
on public property to the east and west.
Schumann agreed to find out if a similar contaminant had been found during the
environmental cleanup at the TDS site.
BILL TAPPER MOVED TO APPROVE AN EXPENSE OF UP TO $5,000 RELATED
TO ADDITIONAL INVESTIGATION AS REQUIRED BY THE MPCA FOR
COMPLETION OF THE LIMITED SITE INVESTIGATION (LSI) AS RELATED TO
THE EDA -OWNED PROPERTY AT 100 EAST BROADWAY. STEVE JOHNSON
SECONDED THE MOTION. MOTION CARRIED 6 -0.
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8. Consideration to approve contract for July 2015 — June 2016 month -to -month
Market Matching Services
Schumann summarized that the EDA had voted to continue Market Matching services on
a month -to -month basis. The revised contract presented includes the current core services
and adds provisions for a monthly economic development e -news and Market Matching
activity updates at monthly EDA meetings. WSB also added a 30 day notice of
termination clause. The contract will continue at the current $4,000 monthly rate. This
expense is included through 2015 within the EDA's General Fund budget.
BILL TAPPER MOVED TO APPROVE THE MONTH -TO -MONTH CONTRACT
FOR MARKET MATCHING SERVICES WITH WSB & ASSOCIATES AS
PREPARED. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 6-
0.
9. Consideration to set a joint EDA/City Council work session for purposes of
EDA/HRA Lew discussions
STEVE JOHNSON MOVED TO CALL FOR A SPECIAL MEETING OF THE EDA
ON JULY 22ND, 2015 AT 4:30 PM FOR PURPOSES OF EDA AND HRA LEVY
DISCUSSIONS. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 6-
0.
10. Economic Development Director's Report
Schumann provided updates related to the economic development position, property for
sale, the Hospitality Study and TIF training. Jeff O'Neill reported on the MN Public
Utilities Commission's decision to cap the solar garden project size at 5 megawatts.
11. Adjourn
BILL TAPPER MOVED TO ADJOURN THE MEETING AT 7:20 PM. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0.
Recorder: Kerry Burri
Approved: November 18, 015
Attest:
Angela _Sq uJnkm Community Development Director
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