City Council Minutes 09-14-2015 SpecialMINUTES
SPECIAL MEETING — MONTICELLO CITY COUNCIL
Monday, September 14, 2015 — 5:00 p.m.
North Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
Others: Jeff O'Neill, Wayne Oberg, City department heads: Angela Schumann, Shibani
Bisson, John Rued, Tom Moores, Tracy Ergen, Rachel Leonard, Matt Theisen
1. Call to Order
Mayor Brian Stumpf called the special meeting to order at 5:00 p.m. in the North
Mississippi Room.
2. Purpose of Meeting:
A. Presentations of Department Budgets
Wayne Oberg introduced the budget presentations. The following departments
presented:
Kitty Baltos — Monticello Community Center
Kitty Baltos, MCC Director, began her presentation by reviewing program
revenue. Increase programming would like to be utilized to increase revenue for
the MCC instead of raising rates every year. However, there isn't enough staff to
adequately increase programming at this time. She then talked about the
Community Events Schedule for the year and noted which events received
donations.
The MCC budget for 2016 includes an increase in maintenance. The maintenance
issues include: an annual door replacement program; a new compressor for the ice
machine; and re- grouting the men's and women's restrooms. The budgets for
2017 and 2018 were also briefly mentioned.
There was some discussion about the door replacement program. Glen Posusta
questioned why they couldn't just be sanded down and redone and /or fixed. Kitty
Baltos commented that some doors are beyond repair. In addition, they would be
only be replacing a small number each year as funds are available.
Tracy Ergen — Human Resources
Tracy Ergen, Human Resources Director, presented an overview of the Human
Resources Department which included the services provided by the department:
recruitment and selection; benefit plan design and administration; pay equity
administration and compliance; policy administration and development; training
and development; compliance with Federal and State law; work comp and
unemployment administration; employee and labor relations; and performance
management.
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Statistics were reviewed in regard to recruitment and hiring and the City's
turnover rates which are around average when compared to other cities. Also
mentioned was the City's worker's compensation renewal history and that the
2015 -2016 experience modifier. The City's modifier is .69 which may be close to
the lowest that a city has had.
The budgeted positions for hire in 2016 are: an EDA Coordinator or Manager; a
Public Works Director; and a Building Inspector. There was some discussion in
regard to hiring a Public Works Director. Glen Posusta questioned the reasons for
not hiring a combined Public Works Director/Engineer and hiring a Public Works
Director. Tracy Ergen commented that the work load is enough to hire a single
position of a Public Works Director.
This year the Leadership Team participated in a Leadership Academy program
which consisted of four days of training. The City would like to continue this into
2016 with a couple of classes and perhaps some on -line classes.
Priority Projects for 2016 are to move to Paid Time Off (PTO); Mandatory ACA
Reporting; Leadership Training; and developing a Drug and Alcohol Policy (Non -
DOT).
• Daryl Gilles, Fire
Daryl Gilles, Fire Chief, followed up on his previous presentation with discussion
of hiring a full -time Fire Chief/Fire Marshal/Emergency Manager and an increase
in hourly pay of $2/hr. for the paid on -call firefighters. He explained that the job
of Fire Chief takes significant amount of time and there are duties that need to be
completed every day which he doesn't always have time to do. He feels that the
department would run better with a full -time Chief. Currently he is paid
$500 /month. Glen Posusta questioned if it would be more worth the time if the
part-time pay for Chief was higher. There may be someone with more time that
would be able to do the job.
In regard to the paid on -call firefighters, Daryl Gilles noted that they have not had
a pay increase in 8 years. Wayne Oberg commented that instead of increasing the
pay by $2/hr. right away perhaps it could be paid in steps.
There was a small discussion on having the new Building Inspector do the
inspections that a Fire Marshal would complete.
• Wayne Oberg, Finance
Wayne Oberg, Finance Director, gave a brief overview of the Finance Department
and mentioned staff at City Hall, the Liquor Store, and the DMV. He then
reviewed the budget for 2016. He noted that he will need an estimated $142,000
for the budget needs as presented if all anticipated events take place.
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There will be an additional budget workshop on September 28, 2015.
3. Adjournment
BY CONSENSUS THE MEETING WAS ADJOURNED AT 6:20 P.M.
Recorder: Jennifer Schreiber
Approved:
Attest: 1
Winistrator
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