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City Council Minutes 11-09-2015REGULAR MEETING — MONTiCELLO CITY COUNCIL Monday, November 9, 20115 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledte of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes ® Special Meeting Minutes from October 26, 2015 (FiberNet) Tom Perrault moved to approve the October 26, 2015 SpeciO Meeting Minutes as revised. Charlotte Gabier seconded the motion. Motion carried unanimously. ® Regular Meeting Minutes from October 26, 2015 Tom Perrault moved to approve the October 26, 2015 Regular Meeting Minutes as revised. I oyd Hilgart seconded the motion. Motion carried unanimousl y. C. Consideration of Adding Iltems to the Agenda ® None El. Citizen Comments * None E. Public Service Announcements ® Rachel Leonard, Communications Coordinator, provided an update on business hours for Veterans Day. F. Council Liaison Updates • Personnel Committee — Brian Stumpf noted that the Committee discussed the Paid Time Off (PTO) proposal. • IEDC — Brian Stumpf mentioned that Don Tomann, Ultra Machining Company, was appointed to the Commission. He also reviewed the Commissions conversation on transportation and upcoming projects. City Council Minutes — November 9, 2015 Page 11 7 • Planning Commission — Charlotte Gabler stated that three items were approved and were up for City Council consideration and some housekeeping items were addressed. • BCOL — Glen Posusta mentioned that the following items were addressed in regard to the Athletic Complex plans: grant funding; timeline; someone hosting a triathlon; and dollars from Wright County for restrooms, pathways, etc. G. Department Updates • Workshops — Brian Stumpf noted that the two items discussed at the workshop were the 2016 Street Reconstruction projects and the proposal for Paid Time Off (PTO) • Department Updates - Tom Pawelk, Parks Superintendent, provided an update on the current Cemetery Rules which included information on clean up and when personal items are allowed and for how long. He added that the City is not responsible for personal items. These rules are posted in the cemetery, online, and in the City newsletter. - Rachel Leonard provided an update in regard to the direction staff received from the City Council to work with Joanne Johnson, Executive Director of the Minnesota Public Broadband Alliance, to create a Request for Proposal (RFP) for management services. Ms. Leonard noted that Joanne Johnson recommended that the City should begin by issuing a Request for Qualifications (RFQ. An RFQ is a shorter document than a Request for Proposal (RFP) and could be prepared for approval at the November 23, 2015 City Council meeting. Ms. Leonard then reviewed the timeline and three possible outcomes once the RFQ process is complete. One of these options is to continue with an RFP if three or more companies are qualified and interested in providing management services. Glen Posusta commented that even if there are one or two companies interested, he would like to see a RFP be completed. • City Administrator Jeff O'Neill provided the following updates: 1. The City will be using the old Fred's Auto building to store City vehicles. 2. Consent Agenda Charlotte Gabler moved to approve the Consent Agenda excluding items E, F, G, and H. Lloyd Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approve the bill and purchase card registers for a total amount of $674,857.59. City Council Minutes — November 9, 2015 Page 2 1 7 B. Consideration of approving new hires /departures. Recommendation: Approved the hire for the Finance Department and the departures for MCC, Parks, and Streets. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this City Council cycle. D. Consideration to approve the appointment of Bonnie Stromberg to the Monticello Community Center Advisory Board. Recommendation: Approve the appointment of Bonnie Stromberg to the Monticello Community Center Advisory Board. E. Consideration to approve Resolution 2015 -085 for approval of an Administrative Lot Combination and Simple Subdivision in an R -2 (Single and Two Family) Residence District. Applicant: Lampi, Mark/Lampi Auctions, Inc. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of approving a full -time Economic Development Manager position for 2016. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. G. Consideration to approve Biosolids Farm Lease Agreement. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration to approve FiberNet purchase of Calix Compass Software suite for one year. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion. 2E. Consideration to approve Resolution 2015 -085 for approval of an Administrative Lot Combination and Simple Subdivision in an R -2 (Single and Two Family) Residence District. Applicant. Lampi, Mark/Lampi Auctions, Inc. Glen Posusta pulled the item and questioned the spelling of a word. He also wanted to make sure that the applicant is aware of the pending assessments on the property. Angela Schumann, Community Development Director, noted that the applicant has been made aware of this information. Lloyd Hilgart moved approval of the resolution approving an Administrative Lot Combination and Simple Subdivision in an R -2 Residence District. Charlotte Gabler seconded. Motion carried unanimously. 2F. Consideration of approving a full -time Economic Development Manager position for 2016. City Council Minutes — November 9, 2015 Page 3 1 7 Tom Perrault pulled the item and noted that he was not in favor of having this position originally and still did not support it. Lloyd Hilgart moved approval of a full -time Economic Development Manager position for 2016. Charlotte Gabler seconded. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. 2G. Consideration to approve Biosolids Farm Lease Agreement. Torn Perrault pulled the item and questioned why the rent was lower. Was it because of the lime application? Wayne Oberg responded that for this year the rent would be lower because of the lime application. The lease on additional years would be higher. Glen Posusta questioned if this property had been listed for sale. Wayne Oberg responded that it would first need to be split. Brian Stumpf reiterated that he wants the property to be marketed and listed. He added that even though the property hasn't been split, it could still be marketed acknowledging that the piece of land needed for BCOL would not be included in the sale. Brian Stumpf moved to direct staff to market and sell the property. Glen Posusta seconded. Motion carried 3 -2; Charlotte Gabler and Tom Perrault voted against. Tom Perrault moved to approve the Biosolids Farm Lease Agreement as presented. Lloyd Hilgart seconded. Motion carried unanimously. 2H. Consideration to approve FiberNet purchase of Calix Compass software suite for one year. Glen Posusta pulled the item because of the City's current task of creating an RFQ for FiberNet management services. He is concerned about having a one year lease because new management could be in place in a few months. Bryan Rabe, Lead Headend Tech, responded that there is a choice to enter into a one year lease or a month to month lease. Doing a one year lease would actually cost the city less than going month to month. Mr. Rabe expressed his desire to keep the software regardless of which method of contract. Lloyd Hilgart questioned if there was a termination clause in the agreement. Bryan Rabe responded that there isn't one. Brian Stumpf moved to approve the FiberNet purchase of Calix Compass software suite on a month to month basis. Glen Posusta seconded the motion. Motion carried 4 -1: Tom Perrault voted against. He was in favor of a one year contract. City Council Minutes — November 9, 2015 Page 4 17 3. Public Hearings None. 4. Regular Agenda A. Consideration to approve a Conditional Use Permit for a Place of Public Assembly in a B -3 (Highway Business) Zoning District_ pursuant to Chapter 5, Section 1 and Chapter 5, Section 2 (D) of the Monticello Zoning Ordinance. Applicant: Quarry Community Church. Steve Grittman, Northwest Associated Consultants, presented the Conditional Use Permit and noted that the Planning Commission recommended approval by a 4 -0 vote and staff recommends approval with conditions. These conditions were listed in Exhibit Z. Brian Stumpf questioned if there were any underground tanks. Kari Sanders, Executive Director — Quarry Community Church, addressed the City Council and noted that there were four underground tanks. She added that the Environmental Protection Agency (EPA) was contacted and they are currently in Stage III to have the tanks removed. Brian Stumpf wondered if the island at the entrance could be marked a different color for better visibility. Ms. Sanders commented that the curbing could be painted yellow or some color that would be noticeable. Glen Posusta questioned the landscaping requirements. He wondered why the landscaping was okay for the prior use and not for this use. Steve Grittman responded that car dealerships were specifically exempt from this landscaping requirement. Charlotte Gabler moved approval of the Conditional Use Permit for Quarry Church to allow a "Place of Public Assembly" in the B -3 District, based on the findings in Planning Commission Resolution PC- 2015 -016 and subject to conditions as identified in Exhibit Z. Lloyd Hilgart seconded the motion. Motion carried unanimously. B. Consideration to approve Ordinance No. 626 and Summary Ordinance No. 626A for amendment to the Monticello Zoning Ordinance providing for Production Breweries, Brewery Taprooms, Brewpubs, Micro - Distilleries and Cocktail Rooms in various zoning districts. Applicant: City of Monticello. Steve Grittman presented the Ordinance and gave a brief overview. The proposed amendments are to accommodate the development of craft beer and liquor establishments, and the proper location of such establishments in the various zoning districts of the City. He noted that the Planning Commission recommended 4 -0 for the adoption of the ordinance amendments. City Council Minutes — November 9, 2015 Page 5 17 There was positive discussion among the City Council in support of the amendments. These land uses are becoming more popular and can serve to the growth of the City. Tom Perrault questioned the language in Section 3(a)(1). Mr. Perrault felt that the language was redundant and would like to see it amended. Steve Grittman stated he would make these changes. Glen Posusta moved approval of Ordinance No. 626 and to adopt Summary Ordinance No. 626A for amendment to the Monticello Zoning Ordinance establishing regulations for Production Breweries, Brewery Taprooms, Brew Pubs, Micro - distilleries, and Cocktail Rooms, based on finding in Planning Commission Resolution No. PC- 2015 -018. Lloyd Hilgart seconded the motion. Motion carried unanimously. C. Consideration to approve authorizing staff to take applications from and make offers to existing wastewater treatment plant personnel based on skill and experience. Jeff O'Neill presented the item. He noted that there is a five -year automatic renewal clause in the wastewater treatment services. The City Council authorized the non - renewal option in June 2015 and the contract expires at the end of the year. City staff has been considering taking over the operations from Veolia. Wayne Oberg addressed this issue and gave a brief overview of the agreement with Veolia, primarily focusing on the budget aspect. Mr. Oberg feels that the staff is capable of implementing this change and, in doing so, would save the City approximately $130,000 annually. Mr. Oberg also talked about staffing. He commended Chuck Keyes, Project Manager — Veolia Water North America, on his work. If this transfer is approved he outlined the staffing which would include Mr. Keyes. He also noted that, as part of the staffing, a Class A operator would need to be employed. An engineering firm, not currently doing business with the city, has offered to provide such a service for $5,000 per month. Brian Stumpf commented that it was a consensus of the Personnel Committee that the City has multiple items to address in 2016 and perhaps this item should be brought back at a different time. Mr. Stumpf feels that more research is needed. Charlotte Gabler agreed and reiterated that January 2016 is too soon of a timeframe to implement the change. Glen Posusta expressed his support for removing the `middle man' which would provide a cost savings to the City. Chuck Keyes, Veolia Water North America Project Manager, and Margaret Becker, Veolia Water North America Vice President of Operations, were present to address the City Council. Ms. Becker commented on Veolia's partnership with the city, which has been in place for three decades. She mentioned that Monticello has a complicated system and having Veolia manage it is an asset. She encouraged the City to stay with Veolia and commended Chuck Keyes on his work. City Council Minutes — November 9, 2015 Page 6 1 7 There was some discussion in regard to cost savings for the City, however, many City Council members feel that more research should be completed and that the City is moving too quickly on this decision. Tom Perrault moved approval of Alternative 2 to approve Veolia contract extension for two years for the amount state in its proposal dated November 2, 2015. Charlotte Gabler seconded the motion. Motion carried 302; Glen Posusta and Lloyd Hilgart voted against. They did not want to extend the contract for two more years. 5. Added Items None. 6. Adjournment By consensus the meeting was adjourned at 8:17 p.m. Recorder: Jennifer Schreiber Approved: e Attest. tr_Y t 1, inistrator City Council Minutes — November 9, 2015 Page 7 17