Planning Commission Minutes 12-01-2015MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, December lst, 2015 - 6:00 p.m. Mississippi Room, Monticello Community Center
Present: Brad Fyle, Linda Buchmann, Sam Murdoff, John Falenschek, Marc Simpson
Absent: Council Liaison Charlotte Gabler
Staff: Angela Schumann, Steve Grittman (NAC), John Rued
1. General Business
A. Call to Order
Brad Fyle called the meeting to order at 6:00 p.m.
B. Approve minutes
LINDA BUCHMANN MOVED TO APPROVE THE NOVEMBER 2ND, 2015
REGULAR MEETING MINUTES. MARC SIMPSON SECONDED THE MOTION.
MOTION CARRIED 5 -0.
C. Citizen Comments None
D. Consideration of adding items to the agenda
• Council Action Updates (Fyle)
2. Public Hearings
A. Consideration of a request for an amendment to a Conditional Use Permit for a
Planned Unit Development for the Monticello Big Lake Community Hospital District
Campus (CentraCare Health Monticello) for the continued use of an accessory
heliport Applicant: CentraCare Health System
Steve Grittman summarized that CentraCare Health Monticello had requested that the
hospital be allowed to continue to use the western portion of its facility parking lot as a
heliport until a permanent site has been established. He noted that staff recommend
approval of the request to amend the conditional use permit contingent on conditions
included in Exhibit Z.
Brad Fyle opened the public hearing.
Hospital representative Troy Barrick responded to questions. He suggested that
extending the permit would provide the additional time needed to review traffic flow
and parking patterns resulting from the operational growth currently underway at the
facility prior to planning for a permanent heliport location. He stated that there had
been no adverse patient outcomes or negative parking impacts resulting from utilizing
the lot for occasional medical transport.
Hearing no further comment, the public hearing was closed.
Planning Commission Minutes: 12/01/15
SAM MURDOFF MOVED TO ADOPT RESOLUTION PC- 2015 -019
RECOMMENDING APPROVAL OF AN AMENDMENT TO CONDITIONAL USE
PERMIT FOR PLANNED UNIT DEVELOPMENT FOR THE MONTICELLO -BIG
LAKE COMMUNITY HOSPITAL (CENTRACARE HEALTH), APPROVING A
TEMPORARY RELOCATION OF THE HELIPORT FACILITY, BASED ON
FINDINGS IN SAID RESOLUTION AND THOSE CONDITIONS IN EXHIBIT Z.
LINDA BUCHMANN SECONDED THE MOTION. MOTION CARRIED 5 -0.
EXHIBIT Z
Amendment to Conditional Use Permit for Planned Unit Development
1013 Hart Boulevard, Lot 1, Block 1,
Monticello -Big Lake Community Hospital District Campus 2nd Addition
1. The PUD amendment shall be valid for a period equal to the lesser of:
a. Five Years; or
b. Notification from the City of Monticello that parking and /or circulation
congestion on the site requires a permanent relocation of the heliport
improvements.
2. The applicants shall enter into a development agreement or temporary use
agreement specifying the time limits noted above.
Schumann noted that this item would be considered by the City Council as part of its
December 14th 2015 agenda.
3. Regular Agenda
A. Consideration of recommending appointment of Planning Commissioners for 2016
LINDA BUCHMANN MOVED TO RECOMMEND THE APPOINTMENT OF
COMMISSIONER FALENSCHEK FOR A THREE -YEAR TERM ON THE
PLANNING COMMISSION. SAM MURDOFF SECONDED THE MOTION.
MOTION CARRIED 4 -0. (John Falenschek did not vote.)
Schumann noted that the City Council would ratify appointments retroactive to the first
of the year at its first meeting in January.
B. Consideration of a recommendation as related to Interim Ordinance #609 for
Temporary Signage
Schumann provided information related to the history of establishing the interim
temporary sign ordinance. She noted the importance of amending the existing
ordinance rather than extending the interim ordinance due to expire in January, 2016.
Schumann noted that both the existing and the interim ordinances require a permit. The
existing ordinance allows one temporary sign per parcel, up to 32 square feet in size,
for a maximum of 40 days per year. The interim ordinance allows one temporary sign
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Planning Commission Minutes: 12/01/15
per business (per 75 linear feet of right of way), up to 40 square feet in size, located on
the parcel on which the business is located, for an unlimited number of days (with a
requirement that the number of days be tracked and reported).
Schumann presented photos of temporary signage in place in the community. She
pointed out that, despite proactive education and responsive enforcement efforts,
temporary signage violations often result in visual clutter which may dilute the
message and reduced visibility which may compromise traffic safety.
John Rued presented information related to state regulations prohibiting sign placement
in the right of way. He also explained that the City's enforcement process emphasizes
education rather than immediate formal action in response to a violation.
Schumann also provided information related to temporary sign provisions in
surrounding communities. There was some discussion related to reducing the number
of days allowable and breaking up the permit timeframe to allow for a checkpoint.
Rued suggested that signage be defined as pennanent after 180 days of use.
Schumann indicated that she would propose a range of days allowable and work with
the Chamber to obtain business community input. She noted that there seemed to be
general agreement related to increasing the square footage of temporary signage.
SAM MURDOFF MOVED TO RECOMMEND THAT STAFF PREPARE
ORDINANCE AMENDMENTS RELATED TO TEMPORARY SIGNAGE AS
DIRECTED BY THE PLANNING COMMISSION AND TO CALL FOR A PUBLIC
HEARING ON SUCH AMENDMENTS FOR JANUARY 5TH, 2015. JOHN
FALENSCHEK SECONDED THE MOTION. MOTION CARRIED 5 -0.
4. Added Items
• Council Action Updates (Fyle) - Council approved amending zoning ordinances related
to the Quarry Church CUP, Breweries, Taprooms and Microdistilleries, as well as
various housekeeping amendments. Council action updates will be provided as part of
the Director's report in future.
• Interchange Land Use Study (Schumann) - Staff will schedule meetings to seek board
input related to the concepts identified as part of the Interchange Land Use Study.
5. Adjourn
LINDA BUCHMANN MOVED TO ADJOURN THE MEETING AT 7:07 PM. MARC
SIMPSON SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Kerry Burri �-
Approved: Januarys, 20 6
Attest: ,i
Angela Schumann, �o�pmb'it— Development Director
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