City Council Agenda Packet 10-26-2009 SpecialAGENDA
SPECIAL MEETING – MONTICELLO CITY COUNCIL
Monday, October 26, 2009 – 5:30 p.m.
Mayor: Clint Herbst
Council Members: Tom Perrault, Glen Posusta, Brian Stumpf, Susie Wojchouski
1. Call to Order.
2. City Administrator annual review.
3. Workshop - City Snow Removal Policy and discussion of pathway plowing.
4. Adjournment.
Special Council Agenda: 10/26/09
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2. City Administrator Annual Review.
A. REFERENCE AND BACKGROUND:
City Administrator Jeff O’Neill provided Council with handouts.
Special Council Agenda: 10/26/09
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3. Workshop - Annual Snow Plowing/Removal Policy and discussion of pathways
designated for snow removal. (TM)
A. REFERENCE AND BACKGROUND:
Each year the Public Works Department reviews the previous year’s Snow
Plowing/Removal Policy and proposes updates to the document. In early October after
all of the different divisions of Public Works have had an opportunity to check plow
routes, new construction and changes we meet as a group for several hours to go over the
policy in depth. Comments generated from this group meeting often result in
modifications and changes to the policy. These changes then are outlined and clearly
marked in yellow in the draft document and carried to the City Council for review,
possible changes and adoption. This document then becomes the framework for the snow
plowing and removal operations throughout the City by Public Works. Individual
departments then develop their own plans on how they are to accomplish the goals set out
in the policy.
The policy lays out priorities and timing for all facets of snow plowing/removal
throughout the community. The priorities set out in the policy are to be achieved by the
Public Works Department under reasonable conditions and budget assuming that at least
one piece of major equipment and one operator are not available. In most cases we are
able to meet the goals set out in the policy in less time than stated.
The following is a summary of this year’s minor changes:
SNOW EMERGENCY ROUTES:
Primary: Add Gillard Avenue (from CSAH 39 E to 95th Street) due to topography.
Secondary: Add School Boulevard (from TH 25 to Redford Lane)
Public Parking Lots: Add Prairie West Building at 6th & Walnut plowed by 8 a.m.
Add FiberNet Head End Building plowed within 12 hours.
CITY MAINTAINED SIDEWALKS:
Add: 201 East Broadway (Old Cedar Street Garden Center) cleared within 24 hours.
CITY MAINTAINED PATHWAYS:
Add: School Boulevard (North side from TH 25 to River City Extreme)
DAMAGE TO PERSONAL PROPERTY:
Add: Maximum reimbursement of $200 for cluster mailboxes damaged by city plows.
City Council Agenda: 10/26/09
A1. Budget Impact: The proposed changes to the policy this year will have minimal
(if any) impact on the City’s budget.
A2. Staff Workload Impact: The proposed changes to the policy will slightly (if at
all) increase the workload for the Public Works Department during the winter
season. We are adequately staffed to handle this workload.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the 2009/2010 Snow Plowing/Removal Policy for the
upcoming season.
2. Motion to make additional changes to the 2009/2010 Snow Plowing/Removal
Policy as determined by the City Council and approve the final document.
3. Motion to deny adopting the 2009/2010 Snow Plowing/Removal Policy.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1 to approve Snow Plowing/Removal Policy with
modifications for 2009/2010.
D. SUPPORTING DATA:
Copy of the 2009/2010 Snow Plowing/Removal Policy with the proposed changes
highlighted in yellow
Map of snow plow routes and primary and secondary routes
Map of snowmobile route thru the City
Sidewalk/pathway map noting which sidewalks are maintained by the property owner or
currently maintained by the City (map designates which pathways are currently set up
for snow removal for the winter)
*SEE REGULAR AGENDA #13 FOR SUPPORTING DATA