City Council Agenda Packet 03-08-2010AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, March 8, 2010 – 7 p.m.
Mayor: Clint Herbst
Council Members: Tom Perrault, Glen Posusta, Brian Stumpf, Susie Wojchouski
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – February 22, 2010 Regular Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements and Council updates
a. Citizen Comments:
b. Public Service Announcements:
1) MCC/High School Track Team 5K Run
b. Council Updates:
1)
5. Consent Agenda:
A. Consideration of approving new hires and departures for City departments
B. Consideration of allowing Wright County to regulate the ownership and possession of
dangerous dogs and potentially dangerous dogs under their new Ordinance No. 10-01
relating to dangerous dogs and direct staff to update the City Ordinances accordingly
C. Consideration of approving annual liquor license renewals for 2010-2011
D. Consideration of approving appointment of new members to the Industrial &
Economic Development Committee (IEDC)
E. Consideration of establishing new positions for FiberNet and authorize advertisement
of positions
F. Consideration of adopting revised Resolution No. 2010-10A requesting a variance
from State Aid allowing on-street parking on both sides of West River Street when
reconstructed to 36-foot width, City Project No. 10C001
6. Consideration of items removed from the consent agenda for discussion.
7. Approve payment of bills for March 8th
8. Adjournment
SPECIAL MEETING
6:00 p.m. – Tour of MCC equipment rooms
6:15 p..m. – State of the City presentation
Council Agenda: 03/08/10
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5A. Consideration of approving new hires and departures for City departments. (TE)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently in the departments listed. It is recommended that the Council officially ratify the
hiring/departure of all listed employees including part-time and seasonal workers.
A1. Budget Impact: (positions are generally included in budget)
A2. Staff Work Load Impact: If new positions, there may be some training involved.
If terminated positions, existing staff would pick up those hours, as needed, until
replaced.
B. ALTERNATIVE ACTIONS:
1. Ratify the hire/departures of the employees as identified on the attached list.
C. RECOMMENDATION:
By statute the City Council has the authority to approve all hires/departures. There is no
other recommendation but for the Council to exercise the authority given to them by state
statute.
D. SUPPORTING DATA:
List of new/terminated employees
Name Title Department Hire Date Class
Brian Rousselow Seasonal Parks Worker Parks 2/22/10 Seasonal
Joseph Schugel League Manager MCC 2/28/10 PT
Name Reason Department Last Day Class
NEW EMPLOYEES
TERMINATING EMPLOYEES
5A council_employee list 2010.xls: 3/4/2010
City Council Agenda: 03/08/10
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5B. Consideration of allowing Wright County to regulate the ownership and possession of
dangerous dogs and potentially dangerous dogs under their new Ordinance No. 10-01
relating to dangerous dogs, and direct staff to update the City Ordinances accordingly
(JO, CS)
A. REFERENCE AND BACKGROUND:
City Council is asked to consider granting Wright County the authority to regulate ownership
and possession of dangerous dogs under a newly adopted County ordinance and direct staff to
update City ordinances accordingly. In early February, Wright County sent a letter to all
county jurisdictions relative to a new ordinance adopted by the County to regulate the
ownership and possession of dangerous dogs and potentially dangerous dogs, as authorized by
Minnesota Statutes, Chapter 347. In the letter, the County asks if the City would like the
County to take on the responsibility for performing the dangerous dog duties through a
contract with Crossroads Animal Shelter.
In response to this request, on February 24, representatives from the City, County and animal
shelters met to discuss options. The meeting included Jeff O’Neill, Cathy Shuman, Animal
Control Officer Patty Salzwedel, and City Attorney Joel Jamnik, Assistant County Attorney
Brian Asleson and staff from Crossroads Animal Shelter. At the meeting, Attorney Brian
Asleson explained the current and proposed procedures for handling dangerous and
potentially dangerous dogs. It was noted that Patty Salzwedel follows similar procedures at
this time to comply with MN Statutes, but our city ordinances only partially reflect the
process. The group concluded that it would best fit the City to opt in to the new County
Ordinance and coordinate efforts between the City’s animal control officer, Wright County
Sheriff’s Department and Crossroads Animal Shelter. The County ordinance, working with
Crossroads staff provides a legal and consistent process for identifying and holding dangerous
dogs.
If City Council approves opting in to the County’s ordinance, City staff would then work with
Attorney Joel Jamnik to make the necessary changes to the city’s ordinance. Those changes
would be brought to a future Council meeting for approval.
A1. Budget Impact: There should no cost involved with opting in under the County
ordinance. Any fees associated with dangerous dogs are generally passed on to the
dog owner. There would be some one-time costs with updating the City’s ordinance.
It will be much cheaper in the long run having County assistance with processing
dangerous dogs, than it would be if the City did so.
A2. Staff Workload Impact: It is anticipated that this change would streamline the
process for the City’s animal control officer in handling dangerous or potentially
dangerous dogs in compliance with MN Statutes.
City Council Agenda: 03/08/10
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B. ALTERNATIVE ACTIONS:
1. Motion to allowing Wright County to regulate the ownership and possession of
dangerous dogs and potentially dangerous dogs under their new Ordinance No. 10-01
relating to dangerous dogs, and direct staff to update the City Ordinances accordingly.
2. Motion to opt out of the Wright County Ordinance.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1, to opt in to the new Wright County Ordinance 10-01.
The City has established a good working relationship between our Animal Control Officer
and the Wright County Sheriff’s Department. Allowing Wright County to regulate dangerous
and potentially dangerous dogs would continue that effective relationship and enhance the
method of handling dangerous dogs.
D. SUPPORTING DATA:
Memo from Wright County (dated 1/29/10)
Wright County Ordinance 10-01
Monticello Ordinance 6-2-25, section on Dangerous Dogs
MN State Statutes, Chapter 347.50 to 347.565
Council Agenda: 03/08/10
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5C. Consideration of approval annual liquor licenses renewals for 2010-2011 (TK, CS)
A. REFERENCE AND BACKGROUND:
In the past, the City Council has approved the liquor license renewals in one motion
contingent upon the completion of the application, approval by the state, and submission
of proper insurance coverage. These businesses are the current license holders on record
and assumed they will renew. If a business should change ownership, they would need to
complete a new license application for approval by the City and would not be covered by
the renewal process.
The following licenses are submitted for approval.
Intoxicating Liquor, On-Sale (fee $3,750)
1. Applebee’s Neighborhood Grill & Bar (Applebee’s Restaurants North)
2. Buffalo Wild Wings Grill & Bar (Blazin Wings Inc)
3. Chatters Restaurant & Bar (West River Restaurants Inc)
4. Cornerstone Café & Catering Company
5. Crostini’s Grille (Forkful Inc)
6. Guadalajara Mexican Restaurant
7. Hawk’s Sports Bar & Grill
8. Monticello Country Club
9. Monticello Liquors
10. Rancho Grande Mexican Restaurant #2
11. River City Extreme (River City Lanes)
12. The Station Bar & Grill (TDDC LLC)
Intoxicating Liquor – On-Sale, Sunday (fee $200)
1. Applebee’s Neighborhood Grill & Bar (Applebee’s Restaurants North)
2. Buffalo Wild Wings Grill & Bar (Blazin Wings Inc)
3. Chatters Restaurant & Bar (West River Restaurants Inc)
4. Cornerstone Café & Catering Company
5. Crostini’s Grille (Forkful Inc)
6. Guadalajara Mexican Restaurant
7. Hawk’s Sports Bar & Grill
8. Monticello Country Club
9. Monticello Liquors
10. Rancho Grande Mexican Restaurant #2
11. River City Extreme (River City Lanes)
12. The Station Bar & Grill (TDDC LLC)
13. VFW Club #8731
14. American Legion Club #260
Council Agenda: 03/08/10
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Non-Intoxicating 3.2% Beer, On-Sale (fee $275)
1. MCC – Concessions at Ballfields
2. China Buffet (Lin, Chuan)
Non-Intoxicating 3.2% Beer, Off-Sale (fee $100/$75)
1. Cub Foods (Monticello 1998 LLC)
2. Target Store T-2180
3. Wal-Mart Supercenter #3624
4. Super America #4479
5. Monticello Liquors (discounted on/off licenses)
6. Kwik Trip Inc
Club License (fee-set by statute based on membership)
1. VFW - $500
2. American Legion - $500
Wine/Strong Beer Combination License ($1,200).
None
A1. Budget Impact: None.
A2. Staff Workload Impact: Finance staff prepares the billings and sends out a
mailing to the liquor license holders on an annual basis in April.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the license renewals for 2010-2011 effective July 1, 2010,
contingent upon applicants providing the completed renewal form, appropriate
insurance information, and payment of license fees.
2. Motion to deny the license renewals.
C. STAFF RECOMMENDATION:
Staff recommends Alternative #1. City staff considers all of these businesses eligible for
renewal of their licenses. Wright County conducted alcohol compliance checks of nine
of our licensed businesses in 2009 and no failures were found.
D. SUPPORTING DATA:
None
City Council Agenda: 03/08/10
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5D. Consideration of appointing Wes Olson, Luke Dahlheimer, and Adam Stolpestad to the
Industrial and Economic Development Committee (IEDC) (MB)
A. REFERENCE AND BACKGROUND:
The IEDC has experienced a recent decline in membership. In the past, membership has
ranged from 14-16 voting members. Currently the IEDC has 11 voting members. The IEDC
directed staff to contact various business leaders asking for their participation on the IEDC.
Staff contacted Wes Olson from Olson Electric and Luke Dahlheimer from Dahlheimer
Distribution. Both business owners stated their willingness and desire to participate in the
community.
City Staff was contacted by a recent college graduate who lives in Monticello asking to join
the IEDC. Adam Stolpestad desires to get more involved in the community and felt the IEDC
was a good venue to compliment to his Political Science major.
The IEDC discussed appointing Wes, Luke, and Adam at their March 2, 2010 meeting. The
Committee voted unanimously to recommend the City Council appoint these community
leaders to the IEDC for 3 year terms.
A1. Budget Impact: None
A2. Staff Workload Impact: None
B. ALTERNATIVE ACTIONS:
1. Motion to approve the appointment of Wes Olson, Luke Dahlheimer, and Adam
Stolpestad for three year terms ending in 2012.
2. Motion to deny the appointments.
3. Motion to table item for further information.
C. STAFF RECOMMENDATION:
The IEDC and City Staff recommend Alternative 1.
D. SUPPORTING DATA:
IEDC listing
COMMISSION NAME TERM EXPIRES NEW TERM
IEDC:Bill Tapper 3 yr 2011
(3-year staggered terms)Elaine DeWenter 3 yr 2011
Patrick Thompson 3 yr 2011
Rich Harris 3 yr 2012
Dick Van Allen 3 yr 2012
Dan Olson 3 yr 2012
Marshall Smith 3 yr 2012
Chris Kruse 3 yr 2012
Wes Olson 3 yr new 2012
Luke Dahlheimer 3 yr new 2012
Adam Stolpestad 3 yr new 2012
Zona Gutzwiller 3 yr 2010
Wayne Elam 3 yr 2010
Don Roberts 3 yr 2010
Lynne Dahl-Fleming 3 yr 2010
Glen Posusta Council
Clint Herbst Council
Sandy Suchy Chamber
Council Agenda: 03/08/10
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5E. Consideration of formal establishment new positions for FiberNet and authorize
advertisement of positions (JO/DP/TE)
A. REFERENCE AND BACKGROUND:
Consistent with the original operations plan for Fibernet Monticello, it is now time to
establish positions necessary to operate the triple play system on a day to day basis.
These positions include: Network Analyst (Grade 12), Central Office Technician (Grade
10) and Head End Technician (Grade 10). The starting annual salary for the Network
Analyst position is expected to be $46,061.44 and the starting pay for the Technician
positions is expected to be $40,568.59. These positions will all report to the Lead
Installation Technician.
The Network Analyst provides support for data and internet service and may also be
involved in development and maintenance of City of Monticello computer and data
systems. Thus this position will be funded via two sources over time. There is a chance
that services could be shared with a neighboring municipality
The Central Office Technician provides technical support for phone service.
The Head End Technician makes sure that the video/TV service is operating correctly.
Each person hired will be cross trained to the extent possible in the operation of all three
services thereby providing each other back-up.
Although Council is asked to authorize three positions, the actual advertisement will
occur after final review of the positions in terms of the original business plan. It is
possible that we may need to merge the three positions into two. This final review will
occur when Don Patten returns from a well deserved day off.
A1. Budget Impact: The tasks and responsibilities fulfilled by the positions are
identified in the business plan. The final line-up of staff necessary to fulfill the
duties will be set in a manner consistent with the business plan. Doug Dawson is
set to provide input on Monday at 10:00 a.m.
B. ALTERNATIVE ACTIONS:
1. Motion to approve establishing the Network Analyst, Central Office Technician
and Head End Technician positions and authorize advertisement of positions.
Actual advertisement of the positions will occur after review for consistency with
business plan. It could occur that positions will be combined from 3-2.
2. Motion to deny establishing the Network Analyst, Central Office Technician and
Head End Technician positions for FNM.
Council Agenda: 03/08/10
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3. Table the matter pending further review of the request for consistency with the
Business Plan
C. STAFF RECOMMENDATION:
Staff recommends Alternative #1. Although Council could table the matter until more
information is available, the “work and responsibilities” have been identified. The final
decision on mix of staff to hire to fulfill work and responsibilities can rest with
Fibernet/City Administration with decisions made based on conformance with the
Business Plan. Moving forward with authorization is preferred over tabling the matter so
that we can get going on staffing process.
D. SUPPORTING DATA:
Network Analyst Job Description
Central Office Technician Job Description
Head End Technician Job Description
Current Draft FNM Organizational Chart
FiberNet GM
(HBC
Employee)
FILLED
Office
Manager
OPEN
Lead
Installation
Tech
FILLED
CSR (3)
FILLED
Installation
Tech (2)
FILLED
Account
Manager
FILLED
CO Tech
OPEN
HE Tech
OPEN
Network
Analyst
OPEN
Outside Plant
Manager
OPEN
BSC Tech
2011
OPEN
Tech Support
2011
OPEN
Locator
OPEN
Council Agenda: 3/8/10
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5F. Consideration of adopting revised Resolution No. 2010-10A requesting a variance
from State Aid allowing on-street parking on both sides of West River Street when
reconstructed to 36-foot width, City Project No. 10C001 (BW)
A. REFERENCE AND BACKGROUND:
On February 22, 2010, the Monticello City Council authorized preparation of Plans and
Specifications for a 2010 Street Reconstruction Project, including reconstructing West
River Street to its current width of 36-feet. Council also directed that on-street parking
be provided on both sides of West River Street. Since West River Street between Elm
Street and State Highway 25 is part of the City’s Municipal State Aid System (MSAS),
staff was proposing to fund the associated work using State-Aid funds. This means the
City must follow State-Aid standards when reconstructing West River Street.
Per Minnesota Rule 8820.9946, on-street parking is only allowed on one side of any
street that is reconditioned to a width narrower than 38-feet. Reconditioning is defined in
Chapter 8820 as any street that is resurfaced without changing the horizontal or vertical
alignment of the street over more than 20% of the project length, and which requires little
or no additional right-of-way as a result of the resurfacing. Therefore, the work proposed
to West River Street qualifies as a reconditioning project. Attached as supporting data
are pages 6 and 41 of the State-Aid Operations manual (Chapter 8820) which include this
language.
The City must therefore obtain a variance from the State-Aid Variance Committee to
allow parking on both sides of West River Street, thereby allowing us to apply State-Aid
funds to the project. Per Council direction, staff had submitted the variance request
application by the March 1st deadline, which included Resolution 2010-10. However,
following a review of our application package, the State-Aid office requested that we
revise Resolution 2010-10 (see attached Resolution 2010-10A) and resubmit it before the
variance hearing. Council is therefore being asked to adopt revised Resolution 2010-10A
tonight so the City Engineer can present our variance request to the State-Aid Variance
Committee on the morning of Thursday, March 18th.
Staff is hopeful that the variance will be approved since West River Street has been
operating as a 36-foot wide street with on-street parking on both sides since the early
1950’s with no related safety issues, and because we are trying to be good environmental
stewards by not increasing the width of the street which would increase the discharge rate
of untreated stormwater runoff to the Mississippi River.
A1. Budget Impact: If the variance is not approved we will not be able to apply
State-Aid funds to the project, which was proposed to account for $791,100 of the
funding package for Area 4A.
A2. Staff Workload Impact: The City Engineer will present the variance request to
the State-Aid Variance Committee on the morning of March 18th. Other than this,
no other staff workload impacts are anticipated.
Council Agenda: 3/8/10
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B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution No. 2010-10A requesting a variance from State-Aid to
allow on-street parking on both sides of West River Street after it is reconditioned
with the 2010 Street Reconstruction Project, City Project No. 10C001.
2. Motion to deny adoption of Resolution No. 2010-10A at this time.
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1.
D. SUPPORTING DATA:
Resolution No. 2010-10A (showing revisions)
Pages 6 and 41, State-Aid Operations Chapter 8820
CITY OF MONTICELLO
RESOLUTION NO. 2010-10A
REQUEST FOR VARIANCE ALLOWING ON-STREET PARKING ON
BOTH SIDES OF WEST RIVER STREET,
A 36-FOOT WIDE MUNICIPAL STATE-AID SYSTEM STREET
2010 STREET RECONSTRUCTION – AREA 4A AND PRAIRIE ROAD
CITY PROJECT NO. 10C001
WHEREAS, this resolution was adopted February 22March 8, 2010, by the City Council of
Monticello, a municipal corporation in the County of Wright, Minnesota, hereinafter referred to as the
“City”; and
WHEREAS, the “City” has planned improvements to West River Street, State -Aid Route No. 222-
112-010, between Elm Street and Pine Street/TH 25 in the City of Monticello; and
WHEREAS, the “City” will be expending Municipal State -Aid System funds on improvements to this
street; and
WHEREAS, the “City” is requesting a variance to allow on-street parking on both sides of West River
Street between Elm Street and Locust Street following its reconstruction to athe reconditioning of this
36-foot wide street; and
WHEREAS, West River Street is planned to be reconstructed toreconditioned at its current width of
36-feet wide so as to avoid increasing theits impervious area and the associated stormwater runoff
discharge rates to the Mississippi River; and
WHEREAS, on-street parking is not allowed on both sides of Municipal State -Aid System streets
narrower than 38-feet wide according to the State -Aid Manual and Minnesota Rule 8820.99346,
therefore the planned reconstructionreconditioning of West River Street to a 36-foot wide Municipal
State -Aid System street with on-street parking on both sides must receive a variance from the
Minnesota Rules for State Aid Operations, Chapter 8820;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota
as follows:
1. The request for a variance to Minnesota Rule 8820.99346 is authorized, allowing on-street
parking on both sides of West River Street from Elm Street to Locust Street, in lieu of allowing
parking on one-side of the street only.
Adopted by the Monticello City Council this 22nd8th day of FebruaryMarch, 2010.
___________________________________
ATTEST: Clint Herbst, Mayor
____________________________________
Field Code Changed
Jeff O’Neill, City Administrator