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City Council Agenda Packet 07-26-2010AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,July26,2010–7p.m. Mayor:ClintHerbst CouncilMembers:TomPerrault,GlenPosusta,BrianStumpf,SusieWojchouski 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–July12,2010RegularMeeting 2B.ApprovalofMinutes–July14,2010SpecialJointMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncementsandCouncilupdates a.CitizenComments: b.PublicServiceAnnouncements: 1)MovieinthePark(7/30) 2)NationalNightOut(8/3) c.StaffUpdates: 1)FiberNetProject&ConstructionUpdate 5.ConsentAgenda: A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments B.ConsiderationofadoptingResolution#2010-50toacceptcontributionof$250 fromTomPerrault C.ConsiderationofacceptingquotesandawardingcontracttoimplementGIS coordinatesforFiberNetMonticelloandincorporateinthecity’sGISsystem D.ConsiderationofadoptingResolution#2010-51approvingrevisedfinalplatof NicolleAdditioninconjunctionwiththeDevelopmentAgreementforSemper Development E.ConsiderationofapprovingaConditionalUsePermitforanamendmenttoa PlannedUnitDevelopmentforoutdoorstorageofrentalvehiclesinaB-3Zoning District.Applicant:EnterpriseLeasingCompanyofMinnesota,LLCandShawn Weinand F.ConsiderationofapprovinganextensionofaConditionalUsePermitfor AmendmenttoPlannedUnitDevelopmentforaretailcommercialdevelopmentat MonticelloTravelCenter2nd Addition;Applicant:MielkeBros,LLC G.Considerationofacceptingthe2nd QuarterFinancialReport H.ConsiderationofschedulingbudgetworkshopsinAugust I.Considerationofauthorizingrepairstocitypropertiesdamagedinthe2008 hailstorm 6.Considerationofitemsremovedfromtheconsentagendafordiscussion. 7.ConsiderationofauthorizingCitystafftoproceedwithimplementingaRequestfor ProposaltosolicitsubmissionsfordesignandconstructionofaCityCentersignand electronicreaderboard 8.AddedItems 9.ApprovepaymentofbillsforJuly26th 10.Adjournment CityCouncilAgenda:07/26/10 1 5A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees NameTitleDepartmentHireDateClass RyanPhillipsLiquorStoreClerkLiquorStore7/20FT MollySmudeLeadGuestServiceMCC7/20PT NicoleWilsonGuestService2MCC7/20PT CollinOlsonClimbingWallAttendantMCC7/20PT NameReasonDepartmentLastDayClass NEWEMPLOYEES TERMINATINGEMPLOYEES 5ACouncil_employeelist.xls:7/22/2010 CityCouncilAgenda:07/26/10 1 5B.ConsiderationofadoptingResolution#2010-50toacceptcontributionfromTom Perrault (CS) A.REFERENCEANDBACKGROUND: TomPerraultiscontributing$250forJulytogointotheGeneralFund.Asrequiredby statestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneedstoadopta resolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: ResolutionNo.2010-50 CityofMonticello RESOLUTIONNO.2010-50 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TomPerraultCash$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TomPerraultCityofMonticelloGeneralfund(July) AdoptedbytheCityCouncilofMonticellothis26thdayofJuly,2010. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:7/26/10 1 5C.ConsiderationofacceptingquotesandawardingcontracttoimplementGIS coordinatesforFiberNetMonticelloandincorporateinthecity’sGISsystem (DP) A.REFERENCEANDBACKGROUND: WhenFiberNetMonticellowasfirstconceiveditwasthoughtthattheGIScoordinates couldbegatheredbytheprojectinspectorswithhandheldGPSunitspurchaseddirectly throughtheproject.However,whenwewerehitwiththelawsuittheprojectwas delayedandwewereforcedtocutcosts. WhentheFiberNetprojectwaspickedupagainitwashopedthattheGISdatapoints couldbegatheredbyCitystaffwiththeexistingGPSunitpurchasedbyPublicWorks. However,bythistimethePublicWorksDepartmentwasutilizingtheirunitheavilyfor locatingtheirownutilities. StaffthenaskedCounciltoauthorizepurchasingasecondGPSunitforgatheringdata pointsfortheFiberNetsystem,aswellasfortheprivateutilitiesbeinglocatedin conjunctionwiththeproject.Councilauthorizedthispurchaselastyearandstaffhas beenusingtheunittogatherdatapointsformanyoftheprivateutilities,whichwillbe beneficialsinceprivateutilitiesdon’treadilysharetheirdatawiththeCity. DuringconstructionoftheFiberNetMonticellosystemithasbecomeobviousthatstaffis notabletocollectallthedatathatisneededtoproperlyas-builtthesystemwithout dedicatingafulltimepersontocompletethistask.Assuch,staffisrequestingCouncil authorizationtofarmthisworkout. FiberNetMonticellorecentlysolicitedquotesfromtwocompaniesknowntobecapable ofgatheringtherequiredGISdatapointsfortheFiberNetsystemwhileit’sbeing constructed:WSB&AssociatesandJoyn-IttCommunications,whoiscurrently providingconstructioninspectionservicesfortheFiberNetproject.Thetwoquotes receivedareattachedassupportingdata. AsCouncilwillnote,thequotefromWSBissignificantlyhigherthanthequotefrom SpectrumEngineering/Joyn-IttCommunications,andWSB’squotedoesnotprovidefor gatheringasmanydatapointsastheonefromSpectrum/Joyn-Ittdoes. A1.BudgetImpact:ThecostforgatheringtheGPSdatapointswillbefunded throughtheFiberNetbudget. A2.StaffWorkloadImpact:Staffworkloadimpactsareanticipatedtobenegligible. B.ALTERNATIVEACTIONS: 1.Motiontoacceptthequotesandawardacontractintheamountof$30,998to SpectrumEngineering/Joyn-IttCommunicationstogatherGIScoordinatesfor FiberNetMonticello. CityCouncilAgenda:7/26/10 2 2.MotiontodenyawardingacontractforgatheringGIScoordinatesatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.ThecostisreasonableandwillprovideFiberNet andcitystaffwithallthedatapointsneededtoeffectivelylocateandmaintainthis informationinthecity’sGISsystem. D.SUPPORTINGDATA: QuotefromSpectrumEngineering/Joyn-IttCommunications QuotefromWSB&Associates GPSBudget Date:5/13/2010 Customer: Project: Re: Submittedby: BoundaryOrder-2010LCPSIZEPassingsUGqtyFieldHoursHrlyRateTotal Plant miles Days@3.5 Miles/day Backbone68,6403864.90$2,466.20$13.003.71 01288754,538364.90$194.70$0.860.25 0257640338,3912164.90$1,362.90$7.272.08 0343225920,3121164.90$713.90$3.851.10 042889811,999764.90$454.30$2.270.65 054324727,127464.90$259.60$1.350.39 0643225515,212964.90$584.10$2.880.82 0957648429,3341664.90$1,038.40$5.561.59 1343227222,4661364.90$843.70$4.251.22 2343223229,3811664.90$1,038.40$5.561.59 1043235425,6841464.90$908.60$4.861.39 1428813511,520764.90$454.30$2.180.62 1528813514,070864.90$519.20$2.660.76 24288123,454264.90$129.80$0.650.19 21A2881029,218564.90$324.50$1.750.50 21B28818518,2031064.90$649.00$3.450.99 2243227615,050964.90$584.10$2.850.81 18144957,401564.90$324.50$1.400.40 1643225925,8271464.90$908.60$4.891.40 1728812411,694764.90$454.30$2.210.63 1943222922,4831364.90$843.70$4.261.22 2028812112,797764.90$454.30$2.420.69 13B28818715,837964.90$584.10$3.000.86 1243231120,3121164.90$713.90$3.851.10 1157640329,3341664.90$1,038.40$5.561.59 23B2881317,098464.90$259.60$1.340.38 13B43232419,65311 64.90$713.90$3.721.06 Totals 290 18,821.00$97.9228 Summary: GISMHtotal18,821.00$ Engineering,Datainput4,037.00$ Trainingtotal7,640.00$ Equipmenttotal500.00$ Estimatetotal30,998.00$ EstimatedCostforUpgradeonTrimbletoArcpad8.0-2units TrainingwillincludewalkoutwithteamforBackboneandupload ofdatapoints IncludesconfigurationofDatabase,testingandsetupand documentation GISCoordinatesbudget estimate FiberNetMonticello CityofMonticello,Mn. SpectrumEngineering andJoyn-itt Communications CityCouncilAgenda:07/26/10 1 5D.ConsiderationofadoptingResolution#2010-051approvingrevisedfinalplatof NicolleAdditioninconjunctionwiththeDevelopmentAgreementforSemper Development (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoreviewandapprovetherevisedfinalplatfortheNicolle Addition. Thefinalplatpresentedforresolutionofapprovalnowindicatestheproperrightofway alignmentsforCSAH75,TH25andRiverStreet.Councilwillrecallthattheentiresite neededtobeshiftednorthwardapproximatelyfourfeettoaccommodatetheneededright ofwayforCSAH75rightturnlanes.Theplatdrawingpresentedaccountsforthe vacationofaportionofRiverStreetforthatshift. TheCityEngineerisstillcompletingdetailedreviewoftheplattoensurethatall documentnotationsandalignmentdimensionsaredrawnproperly.Anyminor adjustmentscanbemadepriortoproductionoffinalmylarsforsignatureandrecording. AlsopresentedforCouncilreviewandapprovalistheassociatedDevelopment AgreementfortheNicolleAddition. TheDevelopmentAgreementhasbeenreviewedbySemperDevelopmentandthedraft enclosedforCouncilreviewincludestheirsuggestedrevisions. Someitemsofnotewithintheagreement: Detailonallpublicandsiteimprovements,includingestimatedcompletiondate forimprovements(Pages3-5and10-12) Assessmenttermsandconditions(Pages12-13) ObligationtoexecuteredevelopmentcontractforuseofTIFfundsforNE QuadrantImprovements(Page13) Crossaccessandeasementdocumentrequirements(Pages13-14) Requirementforconformancetoallapprovedconditionsofpreliminaryplatand conditionalusepermit.(Pages14-16) CouncilwillnotethattheDevelopmentAgreementincludesawaiverofassessment hearingandappeal.Theseprovisionsrequirethatanot-to-exceedassessmentamountis includedintheDevelopmentAgreement.WSB&Associateshasreviewedtheproject improvementnumbersindetailandbelievesthenot-to-exceednumbersincludedwillbe sufficienttocoverallofthedeveloper’sprojectobligationsasspecified.Thedeveloper’s totalnot-to-exceedcontributionforthepublicandsiteimprovementsis$312,745.00. Thedocumentalsoincludesmortgageandfeeownerconsentstatements,asSemper DevelopmentwillnotcloseonthepropertyuntilaftertheDevelopmentAgreementis approved. CityCouncilAgenda:07/26/10 2 ItisexpectedthatminorrefinementstotheDevelopmentAgreementmaybemadeprior toexecution.However,ifmajormodificationsregardingtheinfrastructure improvements,assessmentterms,orotheritemsofsubstancearise,theDevelopment Agreementwillcomebackforsecondaryreviewandapproval. Inregardtoapprovedsitedevelopmentplans,staffhasreceivedrevisedapplication drawings,asrequiredbythepreliminaryplatandCUPapproval.Wewillcontinueto reviewthesedocumentsforconformancetoapprovedconditions.Onceplansmeetall conditions,thedateoftheapprovedplanswillbeincludedinthefinalizedDevelopment Agreement.NodevelopmentonthesitewillbepermitteduntiltheCityhasapproved recordpreliminaryplatandCUPdrawings. A1.BudgetImpact:TheDevelopmentAgreementspecifiesassessmentsforpublic andsiteimprovementsbasedonthefeasibilityreportfortheNEQuadrant, approvedbytheCityCouncilonMay24th,2010,withadjustmentsfornot-to- exceedassessmentrequirements. TheDevelopmentAgreementrequiresthedevelopertopayallstaffand consultantchargesfortheplanreviewanddevelopmentreviewoftheNicolle Additionplat.Theagreementoutlinesplanningreviewchargestodateand requiresanescrowforfurtherdevelopmentreviewandadministration. A2.StaffWorkloadImpact:Asnoted,staffwillcontinuetoworkwiththedeveloper torefineplansetsandfinalizecrosseasementagreements. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-051approvingrevisedfinalplatofNicolle AdditioninconjunctionwiththeDevelopmentAgreementforSemper Development. 2.MotiontodenyadoptionofResolution#2010-051approvingrevisedfinalplatof NicolleAdditioninconjunctionwiththeDevelopmentAgreementforSemper Development. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Thefinalplatasshownrepresentsthefinallot andrightofwayconfigurationsaspreviouslyapproved.Additionally,staffandSemper Developmentbelievethatsubstantialagreementhasbeenreachedonthemajor componentsoftheDevelopmentAgreement.Theagreementincludesallofthenecessary platdevelopmentobligations. CityCouncilAgenda:07/26/10 3 D.SUPPORTINGDATA: Resolution#2010-051 ExhibitA-RevisedFinalPlat ExhibitB-NicolleAdditionDevelopmentAgreement ExhibitC-NicolleAdditionFinancePlan CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-51 APPROVINGFINALPLATANDDEVELOPMENTAGREEMENT FORNICOLLEADDITION WHEREAS,theMonticelloPlanningCommissionheldapublichearingonJune8,2010,forthe considerationofthepreliminaryplatoftheNicolleAddition;and WHEREAS,aftertakingpubliccomment,thePlanningCommissionrecommendedapprovalof thepreliminaryplatoftheNicolleAdditiontotheCityCouncil;and WHEREAS,theMonticelloCityCouncilreviewedtherecommendationofthePlanning CommissionandapprovedthepreliminaryplatandfinalplatoftheNicolleAdditiononJune28, 2010;and WHEAREAS,thepreliminaryandfinalplatfortheNicolleAdditionidentifythespecificplans andusesfortheproposedNicolleAddition;and WHEREAS,therevisedfinalplatoftheNicolleAdditionisconsistentwiththevacationofright- of-wayapprovedbytheCouncilonJune28,2010. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA,thattherevisedfinalplatoftheNicolleAddition,withdrainageandutility easementsasrequired,isherebyapprovedcontingentuponmeetingallconditionsofthe subdivisionordinance;and BEITFURTHERRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA,thattheDevelopmentAgreementfortheNicolleAddition,withassignmentof thespecifictermsandconditionsforplatdevelopment,isherebyapproved. ADOPTEDBY theMonticelloCityCouncilthis26thdayofJuly,2010. CITYOFMONTICELLO _______________________________ ClintHerbst,Mayor ATTEST: _______________________________ JeffO’Neill,CityAdministrator 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 1 (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) NICOLLE ADDITION AGREEMENT dated ____________________, 2010, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation (“City”) and SEMPER DEVELOPMENT, LTD., a Minnesota corporation ("Developer”). 1. REQUEST FOR PLAT APPROVAL. On June 26th, 2010, the City Council approved a preliminary and final plat, comprehensive plan amendment and conditional use permit for the NICOLLE ADDITION (referred to in this Contract as the "plat"), a commercial development at the northeast quadrant of the intersection of Minnesota State Highway 25 and County State Aid Highway 75, situated in the County of Wright, State of Minnesota, and legally described on the attached Exhibit “A”. 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 100 days after the City Council approves the final plat. 3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 2 has been received by the City, 3) the plat has been recorded with the Wright County Recorder's Office, and 4) the City Community Development Director has issued a letter that all conditions have been satisfied and that the Developer may proceed, which letter shall be delivered within five (5) business days after request by Developer and the Developer satisfying all conditions. 4. CHANGES IN OFFICIAL CONTROLS. For five (5) years from the date of this Contract, no amendments to the City's Comprehensive Plan, except an amendment placing the plat in the current metropolitan urban service area, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City, the Developer, and the Owners thereof. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. 5. DESIGN STANDARDS. The applicable Zoning District Regulations are the same as those set forth in the CCD Zoning District Regulations, accept as amended per approved Plans identified in this agreement, Paragraph 6. 6. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans. The plans shall be attached to this Contract. With the exception of Plans A through H, the plans may be prepared, subject to City approval, after entering the Contract, but before commencement of any work in the plat. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: PLANS PREPARER DATE Plan A – Preliminary Plat Cornerstone Land Surveying Plan B – Final Plat Cornerstone Land Surveying Plan C - Site Plan Widseth Smith Nolting Plan D - Grading and Drainage Plan Widseth Smith Nolting Plan E - Utility Plan Widseth Smith Nolting 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 3 Plan F - Landscape Plan Widseth Smith Nolting Plan G - Building Elevations Camburas & Theodore, Ltd. Plan H - Sign Plan Camburas & Theodore, Ltd. Plan I - Floor Plan Walgreen’s Plan J - Lighting Plan Camburas & Theodore, Ltd. Plan K – Demolition Plan Widseth Smith Nolting 7. PUBLIC IMPROVEMENTS. The City shall design and install the following public improvements in accordance with the plans and specifications prepared by the City’s consulting engineer WSB & Associates, Inc. and approved by the City Council on July 12th, 2010 for the NE Quadrant Intersection Project. Timing of improvements is subject to the Developer’s schedule for Demolition Plan, “Plan K”, with scheduled completion of all site demolition no later than September 10th, 2010. City Project #10C-005 Estimated Substantial NE Quadrant Improvements Completion Dates A. Right Turn Lane from CSAH 75 to TH 25 November 1st, 2010 Including final wear course, striping B. Right Turn Lane from TH 25 to River Street November 1st, 2010 Including final wear course, striping C. River Street at Cedar Street Improvements November 1st, 2010 Including final wear course, striping D. River Street Reconstruction November 1st, 2010 (between Cedar Street and TH 25) Including final wear course, striping - Right Turn Lane Construction - Reconstruct Existing Roadway E. Public Sanitary Sewer November 1st, 2010 F. Public Watermain November 1st, 2010 G. Public Storm Sewer November 1st, 2010 H. Concrete Curb and Gutter November 1st, 2010 I. Street Lights 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 4 J. CSAH 75 Sidewalk November 1st, 2010 K. Signal Wiring & Base Placement November 15th, 2010 (TH 25 & River Signal and TH 25 & CSAH 75) L. Signal Activation April 1st, 2011 (TH 25 & River Signal and TH 25 & CSAH 75) M. TH 25 Sidewalk June 1st, 2011 Private improvements to be completed with the above NE Quadrant Intersection Project are as follows: A. With the Right Turn Lane from CSAH 75 to TH 25 November 15th, 2010 - Driveway Construction - Removal of Existing Water Services - Storm Sewer Upsizing B. With the River Street Reconstruction November 15th, 2010 (between Cedar Street and TH 25) - Driveway Construction - Three 8-inch Watermain Services w/Gate Valves - Three 6-inch Sanitary Services 8. ON-SITE IMPROVEMENTS. Site improvements as specified in Paragraph 6 shall be installed in accordance with City subdivision ordinance; City standard specifications for utilities and street construction; and any other ordinances including Title 10, Chapter 33 of the City Code concerning grading, erosion and drainage; and Title 10, Chapter 3 prohibiting the use of power equipment between the hours of 10 o’clock p.m. and 7 o’clock a.m. The Developer or its contractor shall provide for on-site project management. The Developer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. Within thirty (30) days after the completion of the improvements and before the security is released, the Developer shall supply the City with a complete set of reproducible "as constructed" plans, an electronic file of the "as constructed" plans in an auto CAD.DWG file or a .DXF file, and two complete sets of blue line "as constructed" plans, all prepared in accordance with City standards. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 5 In accordance with Minnesota Statutes 505.02, the final placement of iron monuments for all lot corners must be completed before the applicable security is released. The Developer's surveyor shall also submit a written notice to the City certifying that the monuments have been installed. 9. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract, the public improvements lying within public easements shall become City property without further notice or action. 10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 7 above. Each contract of a municipality must require the prime contractor to pay any subcontractor within ten days of the prime contractor's receipt of payment from the municipality for undisputed services provided by the subcontractor. The contract must require the prime contractor to pay interest of 1-1/2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disb ursements, including attorney's fees, incurred in bringing the action. 11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: Wright County for County Road Access and Work in County Rights-of-Way MnDot for State Highway Access and Work in State Rights of Way Minnesota Department of Health for Watermains NPDES Permit for Stormwater Connections MPCA for Sanitary Sewer City of Monticello for Building Permits, Demolition Permits and Work in City Rights of Way MCES for Sanitary Sewer Connections 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 6 12. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with this Development Contract. 14. DEMOLITION. Existing buildings on the plat shall be demolished in accordance with the approved demolition plan, Plan "K". Site demolition requires review and issuance of an approved demolition permit by the City. Demolition work shall include capping of water and sanitary sewer services at the main. The developer shall provide a report by a certified structural engineer as related to the integrity of the adjacent buildings with their application for demolition permit. 15. EROSION CONTROL. Prior to initiating site grading, the erosion control plan shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded within 48 hours after the completion of the work or in an area that is inactive for more than seven (7) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 7 does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 16. GRADING PLAN. The plat shall be graded in accordance with the approved grading and erosion control plan, Plan "D", prior to the issuance of any Building Permit or Certificate of Occupancy for any commercial building. The plan shall conform to City of Monticello specifications. Within thirty (30) days after completion of the grading and before the City approves individual building permits, the Developer shall provide the City with an "as constructed" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches have been constructed on public easements or land owned by the City and have been constructed pursuant to the plans, if any. The "as constructed" plan shall include field verified elevations of the following: a) cross sections of ponds; b) location and elevations along all swales, wetlands, wetland mitigation areas if any, ditches, locations and dimensions of borrow areas/stockpiles, and installed "conservation area" posts; and c) lot corner elevations, and building pads. The City will withhold issuance of all further building permits until the approved certified grading plan is on file with the City and all erosion control measures are in place as reasonably determined by the City Engineer. The Developer shall post a $6,000.00 security to guarantee compliance with grading, erosion control and restoration. 17. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, builders, subcontractors, their agents or assigns. Prior to any construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. The Developer shall post a $2,000.00 security to guarantee compliance with site maintenance requirements. 18. LANDSCAPING. The plat shall be landscaped in accordance with the approved landscaping plan, Plan "F", prior to the issuance of any Certificate of Occupancy for any commercial building. All trees shall be warranted to be alive, of good quality, and disease free for two growing seasons in accordance with City Code Title 10, Chapter 3. Any replacements shall be warranted for twelve (12) 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 8 months from the time of planting. The Developer shall post a $7,500.00 security to guarantee installation of the approved landscaping. 19. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this agreement, payment of the costs of all public improvements, construction of all public improvements, and payments by the Developer to contractors and subcontractors, the Developer shall furnish the City with either a cash deposit or a letter of credit, in the form attached hereto, from a bank ("security") for $16,100.00. The amount of the security was calculated as follows: Iron Monuments $ 600.00 Grading, Erosion Control & Restoration $ 6,000.00 Street Sweeping $ 2,000.00 Landscaping $ 7,500.00 TOTAL SECURITY REQUIREMENTS $16,100.00 This breakdown is for historical reference; it is not a restriction on the use of the security. The security and cash fee shall be provided simultaneous with the City's execution and release of the final plat to Developer. At the time of execution of this Agreement, Developer shall provide an automatically renewing letter of credit for the security as required herein. The bank shall be subject to the approval of the City Administrator. The City may draw down the security for any violation of the terms of this Contract, following 30 days' notice to Developer for Developer to cure the default. The City shall not be required to provide notice or a cure period in the event of lapse, expiration, or cancellation of the letter of credit. If the required public improvements are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City that work has been completed and financial obligations to the City have been satisfied, including proof of payment to contractors and subcontractors in the form of mechanics lien statements, with City approval the security may be reduced from time to time by ninety percent (90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 9 certified by the Developer shall be retained as security until all improvements have been completed and all financial obligations to the City satisfied. 20. CITY ADMINISTRATION, PLANNING, ENGINEERING AND LEGAL EXPENSES, ENGINEERING ADMINISTRATION. The Developer is required to cover all fees for City Staff and consultants relating to processing of the preliminary and final plat, comprehensive plan amendment and conditional use permit. Payment of these costs is required prior to execution on final plat. As of June 14th, 2010, those costs are as follows: Legal $ 0.00 Planning $ 6,315.00 Engineering and Inspection $14,557.50 City Administrative Fees $ 1,720.52 Less $2,400 escrow deposit $ (2,400.00) TOTAL CASH REQUIREMENT $20,193.02 21. SUMMARY OF CASH REQUIREMENTS. The Developer is required to cover all fees for City Staff and consultants relating to the development of the plat. Expenses incurred after June 14th, 2010 will be billed against deposits to be made by the Developer as follows. The deposit is based on a $.50 per square foot rate for platted lots. The deposits must be furnished to the City prior to the time of final plat execution. Upon completion of the project, fees shall be reconciled against actual City costs. City Administration, including: Legal Planning Engineering and Inspection TOTAL CASH REQUIREMENT $35,306.00 22. TRUNK UTILITY AREA CHARGE. The NICOLLE ADDITION is not subject to a storm sewer utility area charge, sanitary sewer utility area charge, or watermain utility area charge. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 10 23. UTILITY ACCESS CHARGE. The individual commercial buildings proposed for the NICOLLE ADDITION are subject to sewer access charges (SAC) and watermain access charges (WAC), which shall be calculated and paid at the time of Building Permit. 24. TH 25 AND CSAH 75 PUBLIC DEVELOPMENT INFRASTRUCTURE (NE QUADRANT INTERSECTION PROJECT) IMPROVEMENTS. The improvements specified below are as identified in the feasibility report for the NE Quadrant Intersection Project, adopted by the City Council on May 24th, 2010. A. Right Turn Lane from CSAH 75 to TH 25. (1) Driveway Construction. Driveway costs for the site’s right-in access from CSAH 75 to the proposed right-of-way line includes construction of the concrete apron, bituminous pavement, Class 5 aggregate, curb and gutter and two (2) ped ramps with truncated domes. Developer Contribution: $7,800.00 (2) Removal of Existing Water Services. There are four (4) water services that extend to the site that must be removed and plugged by the Developer from the curb stop to the proposed right-of-way on CSAH 75. Developer Contribution: $1,700.00 (3) Storm Sewer Upsizing. This includes pipe and structure upsizing costs for the storm sewer along CSAH 75 and TH 25. The upsizing terminates at the TH 25 right turn lane construction points and accommodates drainage from the site. Developer Contribution: $2,760.00 (4) Total Contribution. The Developer’s contribution for the above improvements is $12,260.00. The City’s contribution for the above improvements is $216,270.00. B. Right Turn Lane from TH 25 to River Street. This turn lane is designed specifically for the Nicolle Addition development; therefore, the Developer’s contribution of these improvements is $180,000.00, which includes removals, construction of right turn lane, concrete sidewalk, signal pole 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 11 relocation, storm sewer relocation, new gate valve/utility adjustments, and turf restoration. The City’s contribution for the above improvements is $0. Removal and installation of salvaged ornamental lighting or railing will be completed by the City Public Works Department at no cost to the Developer. (1) Total Contribution. The Developer’s contribution for the above improvements is $180,000.00 C. River Street at Cedar Street Improvements. Construction of these improvements will be completed by the City as part of signal reactivation at River Street and TH 25 at no cost to the Developer. These improvements include construction of the cul-de-sac, park access and associated storm sewer work. Developer Contribution: $0 D. River Street Reconstruction Between Cedar Street and TH 25. East River Street is scheduled for reconstruction in 2011 as part of the City’s ongoing street reconstruction program. (1) Right Turn Lane Construction - This improvement is recommended by MnDOT for reactivation of River Street signal and includes street work, revised signal system, storm sewer relocations and hydrant relocation. This improvement is proposed to be constructed at a 55% City / 45% Developer split based upon traffic projections. Developer Contribution: $60,000.00 (2) Reconstruct Existing Roadway - Adjacent property owners will be assessed at City standard non-residential rate of $92.00 per front foot x 310 front feet. Developer Contribution is $28,520.00 (3) Driveway Construction - Driveway costs for the site’s access from River Street to the proposed right-of -way line includes construction of the concrete apron, bituminous pavement, Class 5 aggregate, curb and gutter. This driveway is designed specifically for the Nicolle Addition development. Developer Contribution $6,300.00 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 12 (4) Three 8-inch Watermain Services w/Gate Valves - This is an improvement to serve the site, including individual services for Lots 1, 2 and 3, Block 1. Developer Contribution: $18,375.00. (5) Three 6-inch Sanitary Services - This is an improvement to serve the site, including individual services to Lots 1, 2, and 3, Block 1. Developer contribution: $7,290.00 (6) The Developer is to construct the River Street sidewalk, including 2 pedestrian ramps with truncated domes. (7) Total Contribution. The Developer’s contribution for the above improvements is $120,485.00. 25. TH 25 AND CSAH 75 PUBLIC DEVELOPMENT INFRASTRUCTURE (NE QUADRANT INTERSECTION PROJECT) ASSESSMENT. The Developer agrees to pay a final assessment based on actual construction and indirect costs in an amount not to exceed $312,745.00 toward the cost of the NE Quadrant Intersection Project (“NE Quadrant Intersection Project”) as identified above. This amount shall be assessed against the development property as follows: A. Developer acknowledges that the Development property receives a special benefit from the Project. B. The Development property will be assessed an amount not to exceed $312,745.00 for the Project pursuant to Minn. Stat. § 429.011, et seq. C. The not to exceed assessment amount of $312,745.00 will be payable over ten (10) years, including interest at the rate of four and one-half percent (4.5%) per annum simple interest computed on the unpaid balance. D. The assessment is deemed adopted on the date this contract is signed by the parties. The assessment amount will start to accrue interest on November 19, 2010, or upon substantial completion of the NE Quadrant Intersection Project, whichever occurs first, with the first installment payable as part of the collectible 2012 taxes. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 13 E. Developer hereby waives unconditionally all procedural and substantive objections to the assessment in the amount not to exceed $312,745.00 including, but not limited to, any rights of Developer to hearing requirements and any claim that the assessment constitutes a special benefit or that the amount of the assessment exceeds the special benefit to the Development property. The Developer further waives any appeal rights otherwise available pursuant to Minnesota Statutes § 429.081 or other laws. F. The not to exceed assessment amount of $312,745.00 shall be allocated based on actual and indirect costs to the lots in the Development as follows, based on the total Developer share divided by the total square footage of all platted lots (70,613 square feet): Block 1, Lot 1 (8,871 sq. ft.) $ 39,229.00 Block 2, Lot 1 (46,445 sq. ft.) $ 205,751.00 Block 3, Lot 1 (15,297 sq. ft.) $ 67,765.00 TOTAL ASSESSMENT: $ 312,745.00 26. REDEVELOPMENT CONTRACT. The Developer and property owners shall enter into and execute a redevelopment contract with the Economic Development Authority (EDA) prior to the award of contract for the NE Quadrant infrastructure improvements and prior to any development of the plat. The redevelopment contract supports the use of excess Tax Increment Financing (“TIF”) from 1-22 for the NE Quadrant infrastructure improvements. 27. ACCESS. Access to the site shall be provided from the north via River Street and the south via Broadway Street. The Broadway Street access to the site is to be right-in only. A separate agreement for cross access easement with the adjoining property to the east shall be provided. 28. PARK DEDICATION. The City does not impose any park dedication requirements on commercial subdivisions. 29. CLAIMS. The Developer shall defend, indemnify and hold harmless the City, its officers, agents and employees from and against any and all claims, damages, demands, actions, or causes of action (including court costs and attorney’s fees) of whatever nature or character, by labor, materialmen, or others that work required by this Contract has been performed, the sums due them have not bee n paid, and 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 14 the laborers, materialmen, or others are seeking payment from the City, including but not limited to claims against the City arising under Minn. Stat. §§ 574.26-.32, 471.425. 30. EASEMENTS. The plat approval is subject to the following easement provisions: A. Right-of-way dedications on the preliminary/final plat must be acceptable to the City Engineer prior to final plat approval. B. Drainage and utility easements on the preliminary/final plat must be acceptable to the City Engineer prior to final plat approval. C. Prior to final plat execution, execution of this agreement, or issuance of any demolition permits, cross parking and access easements for and between Lots 1, 2 and 3, Block 1, inclusive, are required to be executed. Prior to issuance of any demolition permits for the plat, Lot 1, Block 1 shall record a deed restriction binding Lot 1, Block 1 to a future agreement for cross access easement with Lot 7, 8, 9, 10, 11 and 12, Block 53, Original Plat. These agreements shall be subject to comment and recommendation by the City Attorney. D. Before execution of the final plat, the Developer shall grant to the City as a separate document a permanent easement for pedestrian/sidewalk purposes along TH 25, East River Street, and Cedar Street as the public sidewalk will be partially located on the Developer’s private property. The public sidewalk shall be developed in accordance with the approved plans and specifications for the NE Quadrant Intersection Improvements. E. Vacation of any public easements located within the preliminary and final plat boundaries is subject to the recording of the NICOLLE ADDITION final plat. 31. SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A. The City’s Downtown Plan (“A New Bridge: Revitalizing Monticello’s Downtown and Riverfront”) has been amended to incorporate the following text: At the intersection of Broadway and Pine Streets, parking lots may be constructed only when all of the following conditions exist: Applicable traffic safety and access requirements limit the ability to comply with building location standards of this Plan. At least fifty percent (50%) of either the Broadway or Pine Street frontage is occupied by 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 15 a building (non-parking area). An alternative vertical element is located at the street corner which, as determined by City Officials, establishes an architecturally compatible corner presence. Such elements may include, but not be limited to public art, interpretive signage, architectural business signs and architecturally appropriate lighting. B. The Developer must verify with qualified expertise that demolition will not negatively impact structures on adjoining properties. C. The area summary on the preliminary plat drawing must be revised to correctly identify the area of Lots 1 and 2 (consistent with the final plat drawing) prior to final plat approval. D. The configuration of the Broadway Street access drive must be modified such that its design is not conducive to right-out turning maneuvers. E. Curb cut locations and widths must be acceptable to the City Engineer prior to finial plat approval. F. The parking lot design must be reconfigured to accommodate the full-sized parking stalls wherever practical. G. The freestanding sign must be modified to incorporate some of the materials used in the principal building and create a visually dominant sign base. H. The Developer must modify the building elevation plan to incorporate additional building color variation. I. The trash enclosure must utilize colors and details similar to those utilized on the two abutting commercial buildings. Trash enclosure details must be submitted and approved by the City. J. The Developer must address the screening of trash area from the north prior to the construction of the north commercial building on the site (which will ultimately be used to screen the area). K. Lighting must be hooded and directed such that the source is not visible from adjacent rights-of-way. L. The Developer must provide a plan for interim improvements on Lot 2, Block 1, including but not limited to site improvements and maintenance. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 16 M. Final grading, drainage and utility plans are subject to comment and recommendation by the City Engineer, the consulting engineer, and Public Works staff. N. The revised final plat must be resubmitted to Wright County and MnDOT for secondary review and shall comply with County and State comments. O. The Developer must provide final record drawings before the City signs the final plat. P. The Developer and the City must appropriately execute this Development Contract incorporating the development plans, standards and conditions as approved and the Contract must be recorded with the Wright County Recorder simultaneously with the final plat. Q. The Walgreens building plans shall be reviewed and approved by the City’s Fire Marshal and Building Official prior to issuance of a building permit. R. Prior to City Council approval of the final plat, the Developer shall furnish a boundary survey of the proposed property to be platted with all property corner monumentation in place and marked with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the survey. As provided under Paragraph 18, Developer shall post a $600.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 3 lots at $200.00 per lot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found of set prior to the issuance of a building permit for that lot. S. The Developer is required to submit the final plat in electronic format. The electronic format shall be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading, utilities, streets) shall be in electronic format in accordance with standard City specifications. The Developer shall also submit one complete set of reproducible construction plans on mylar. 32. RESPONSIBILITY FOR COSTS. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 17 A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water Conservation District charges, legal, planning, and the preparation of this Contract. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including attorneys' fees. D. Pursuant to the terms of this Development Contract, the Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. E. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 33. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 18 34. MISCELLANEOUS. A. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Contract. C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. E. No certificate of occupancy or temporary certificate of occupancy may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with a bituminous surface and the utilities are accepted by the City Engineer. F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. G. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 19 H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it, until Developer's obligations under this Contract are completed, at which time Developer's obligations shall terminate. J. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. 34. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: Semper Development, Ltd., 821 Marquette Avenue South, Suite #600, Minneapolis, MN 55402. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Monticello City Hall, 505 Walnut Street, Suite #1, Monticello, Minnesota 55362. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 20 CITY OF MONTICELLO BY: ___________________________________________ Clint Herbst, Mayor (SEAL) AND __________________________________________ Jeff O’Neill, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2010, by Clint Herbst and by Jeff O’Neill, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________________ NOTARY PUBLIC 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 21 DEVELOPER: SEMPER DEVELOPMENT, LTD. BY: ___________________________________________ Its AND ___________________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF _________ ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2010, by __________________________________ the ____________________________________ of Semper Development, Ltd., a Minnesota corporation, on its behalf. ______________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL, KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (651) 452-5000 JJJ:srn 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 22 EXHIBIT A to DEVELOPMENT CONTRACT Legal Description of Property Being Final Platted as Nicolle Addition Lot 11, Block 53, excepting the South 50 feet thereof, of the Original Plat of the Townsite of Monticello, Wright County, Minnesota. And Lot 12, Block 53, excepting the Southerly 50 feet thereof, of the Original Plat of the Townsite of Monticello, Wright County, Minnesota. And Lots 1, 2, 3, 13, 14 and 15, Block 53, Townsite of Monticello, except therefrom the Easterly 2 feet of Lot 3. The said Easterly 2 feet being described as 2 feet running parallel with the Easterly line of Lot 3, Block 53, Townsite of Monticello, according to the recorded plat thereof, Wright County, Minnesota. And That portion of Lot 3, Block 53, in the Town or Townsite of Monticello, according to the plat by John O. Haven, described as follows: The easterly 2 feet of said Lot 3, being that portion thereof that lies easterly of a line drawn parallel to and 2 feet westerly of the common line between Lots 3 and 4 in said Block, when measured at a right angle therefrom. And Lots 4, 5 and 6, Block 53, in the Town or Townsite of Monticello, according to the plat by John O. Haven. And That portion of Lot 7, Block 53, in the Town or Townsite of Monticello, according to the plat by John O. Haven, described as follows: The westerly 14 inches of said Lot 7, being that portion thereof that lies westerly of a line drawn parallel to and 14 inches easterly of the common line between Lots 6 and 7 in said Block, when measured at a right angle therefrom. 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 23 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT ALLIED COMPANIES, LLC, a Minnesota limited liability company, fee owner of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property owned by it. Dated this _____ day of ____________, 2010. ALLIED COMPANIES, LLC BY: ______________________________________ Its AND _____________________________________ Its STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2010, by ___________________________________ and ___________________________________ the ______________________________ and ______________________________ of Allied Companies, LLC, a Minnesota limited liability company, on behalf of the company. ________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ:srn 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 24 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT MULLER PROPERTIES MONTICELLO, LLC, a Minnesota limited liability company, fee owner of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property owned by it. Dated this _____ day of ____________, 2010. MULLER PROPERTIES MONTICELLO, LLC BY: ______________________________________ Its AND _____________________________________ Its STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2010, by ___________________________________ and ___________________________________ the ______________________________ and ______________________________ of Muller Properties Monticello, LLC, a Minnesota limited liability company, on behalf of the company. ________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ:srn 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 25 MORTGAGE CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2_____, by __________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ:srn 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 26 CONTRACT PURCHASER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________________, which/who has a contract purchaser's interest in all or part of the subject property, the development of which is governed by the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property in which there is a contract purchaser's interest. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2____, by ____________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ:srn 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 27 IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Monticello 505 Walnut Street, Suite 1 Monticello, Minnesota 55362 Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 19___, of (Name of Bank) "; b) Be signed by the Mayor or City Administrator of the City of Monticello. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 20___. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty- five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Monticello City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Monticello City Administrator, Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ Its ______________________________ 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 28 CERTIFICATE OF INSURANCE PROJECT: CERTIFICATE HOLDER: City of Monticello 505 Walnut Street, Suite 1 Monticello, Minnesota 55362 INSURED: ADDITIONAL INSURED: City of Monticello AGENT: WORKERS' COMPENSATION: Policy No. __________________ Effective Date: ______________ Expiration Date: _____________ Insurance Company: COVERAGE - Workers' Compensation, Statutory. GENERAL LIABILITY: Policy No. __________________ Effective Date: ______________ Expiration Date: _____________ Insurance Company: ( ) Claims Made ( ) Occurrence LIMITS: [Minimum] Bodily Injury and Death: $500,000 for one person $1,000,000 for each occurrence Property Damage: $200,000 for each occurrence -OR- Combination Single Limit Policy $1,000,000 or more COVERAGE PROVIDED: Operations of Contractor: YES Operations of Sub-Contractor (Contingent): YES Does Personal Injury Include Claims Related to Employment? YES 152810v01 MONTI/NICOLLE ADDITION SRN:07/12/2010 (Semper Development / Walgreens Site) 29 Completed Operations/Products: YES Contractual Liability (Broad Form): YES Governmental Immunity is Waived: YES Property Damage Liability Includes: Damage Due to Blasting YES Damage Due to Collapse YES Damage Due to Underground Facilities YES Broad Form Property Damage YES AUTOMOBILE LIABILITY: Policy No. __________________ Effective Date: ______________ Expiration Date: _____________ Insurance Company: (X) Any Auto LIMITS: [Minimum] Bodily Injury: $500,000 each person $1,000,000 each occurrence Property Damage: $500,000 each occurrence -OR- Combined Single Limit Policy: $1,000,000 each occurrence ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE ON ANY OF THE ABOVE COVERAGES: If so, list: Amount: $________________ [Not to exceed $1,000.00] SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL TEN (10) DAYS WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED. Dated at _____________________________ On __________________________________ BY: _________________________________ Authorized Insurance Representative CITY OF MONTICELLO COMMUNITY DEVELOPMENT DEPARTMENT 505 Walnut Street, Suite 1 Monticello, MN 55362 7/20/2010 Phone: (763) 295-2711 v2 Total Acres in Development 1.87 gross 1.62 net Total Units in Development 3 Commercial Total Units in Phase 1 Commercial TRUNK/AREA CHARGES & ASSESSMENTS AC/Unit AC/Units Credits Net Notes Charge Assessment All assessments will be based on actual costs at project completion Park Dedication Fee N/A Pathway Fee N/A Special Assessments Right Turn Lane from CSAH 75 to TH 25 Driveway Construction $7,800.00 Removal of Water Services $1,700.00 Storm Sewer Upsizing $2,760.00 Right Turn Lane from TH 25 to River Street $180,000.00 River Street Reconstruction Right Turn Lane $60,000.00 Reconstruct Existing Roadway $28,520.00 Driveway Construction $6,300.00 Watermain Services (3)$18,375.00 Sanitary Services (3)$7,290.00 Sanitary Sewer N/A Watermain N/A Storm Sewer N/A Total amount to Assess $312,745.00 Per Lot Assessment based on ( 3 ) units Block 1, Lot 1 $39,229.00 8,871 sq. ft. x $4.43 Block 2, Lot 1 $205,751.00 46,445 sq. ft. x $4.43 Block 3, Lot 1 $67,765.00 15,297 sq. ft. x $4.43 CASH DEPOSITS Notes City Administration Legal Site totals 70,613 square feet net Planning (Deposits based on $.50 per sq. ft. and subject to Grading Engineering reconciliation against final expenses) Grading Review Grading Inspection Street & Utility Engineering Street & Utility Review Street & Utility Inspection GPS Locate Total City Deposits $35,306 SITE DEVELOPMENT & CONSTRUCTION COSTS - LETTERS OF CREDIT Notes Sanitary Sewer Watermain Storm Sewer Lighting Roads, Driveways and Sidewalks Conservation Easement Posts Construction total (for purpose of calculating other fees) Letter of Credit Amount (Total cost X 125%) Maximum reduction prior to acceptance and bond 90.00%N/A SUMMARY OF EXPENSES/FINANCE PLAN NICOLLE ADDITION ADDITIONAL LETTER(S) OF CREDIT Notes Landscaping 7,500.00 Grading, Erosion Control & Restoration 2 6,000.00 Site Maintenance 2 2,000.00 Lot Corners/Iron Monuments $200 3 600.00 Total Additional LOC 16,100.00 CityCouncilAgenda:07/26/10 1 5E.ConsiderationofapprovingaConditionalUsePermitforanamendmenttoa PlannedUnitDevelopmentforoutdoorstorageofrentalvehiclesinaB-3Zoning District.Applicant:EnterpriseLeasingCompanyofMinnesotaLLCandShawn Weinand (NAC) A.REFERENCEANDBACKGROUND: PlanningCommissionreviewedthisitemduringtheirregularmeetingonJuly6th, 2010andunanimouslyrecommendedapproval.ThePlanningCommission confirmedthatunlessthenumberofcarsstoredonthesiteservedtosubstantially alterthelimitsofthepermit,Enterprisewouldnotneedtoapplyforfurther amendmentstoexpandonthesite.Therewerenopubliccomments. EnterpriseisseekingaConditionalUsePermittooccupytheeastern-mostportionofthe GrovelandCenterbuildingfortheoperationoftheirautomobilerentalfacility.They wouldreserveupto23spacesintheparkingareaforcustomerandrentalcaroccupancy, andconductofficeandcarwashing/vacuuminginsidethebuilding.Theapplicantsstate thattheywouldnotbedoinganyactualrepairon-site.OpenandOutdoorStorageinthe B-3Districtmaybeallowedunderthefollowingregulations: 1.Theareaisfencedandscreenedfromviewofneighboringresidentialusesor,if abuttingan"R"district,incompliancewithChapter3,Section2[G],ofthis ordinance. 2.Storageisscreenedfromviewfromthepublicright-of-wayincompliancewith Chapter3,Section2[G],ofthisordinance. 3.Storageareaisgrassedorsurfacedtocontroldust. 4.Alllightingshallbehoodedandsodirectedthatthelightsourceshallnotbe visiblefromtheright-of-wayorfromneighboringresidencesandshallbein compliancewithChapter3,Section2[H],ofthisordinance. 5.Doesnottakeupparkingspaceasrequiredforconformitytothisordinance. 6.TheprovisionsofChapter22ofthisordinanceareconsideredandsatisfactorily met. Theproposed“storage”areaiswithintheexistingparkingoftheGrovelandCenter building.Thereisnoresidentialpropertyadjoiningthesubjectpropertythatwouldbe subjecttothescreeningrequirementinitem1above. Withregardtoscreeningfromthepublicrightofway(item2),thestorageareaitself doesdirectlyfrontonthepublicstreet.AfuturedevelopmentphaseatChelseaRoad (OutlotB)separatestheareafromthestreet,althoughwithoutcurrentconstruction,the CityCouncilAgenda:07/26/10 2 storedcarswillbevisible.Thestorageareawillbevisiblediagonallyacrosstheparking lotareatothesouthwest. However,asaPUD,theGrovelandfacilityprovidestheopportunitytoaccommodatethe proposalunderthecurrentzoning.Inthiscase,the“storage”consistsofcarsthatwillbe parkedintheparkinglot,virtuallyundistinguishablefromotherparkedvehicles.In addition,theapplicantsindicatethatwhileupto23spacesarereserved,therewill routinelybefarfewerthanthisasmostofthestockisleasedoutatanyonetime. Finally,thestoragewillnotbevisiblefromthepublicrightinmostcaseswhenother vehiclesareparkedinthelot.Theparkedvehicleswill“screen”theviewofthestored vehicles.Althoughthisscreeningisnotthestandardmethodforaccomplishingthe ordinanceobjective,thestorageofthevehiclesinthisareashouldnotraiseany unsightlinessissues,andisallowablebythePUDprocess. Withregardtoitems3and4,thesiteisfullydevelopedaccordingtoCitystandards,and thisapplicationshouldposenoissue.CityCodeEnforcementstaffshouldverify complianceoftheexistingparkinglotlightingwiththepropertyowner. ParkingontheGrovelandCenter(item5)isprovidedinthelargelotadjacenttoChelsea Road,aswellasasecuredareabehindthebuilding.Thesitehasatotalof181parking spacestoserveafuturetotalofapproximately40,000squarefeetofbuildingarea (includingfuturedevelopmentonOutlotB).Atfulloffice/retailoccupancy,theparking requirementwouldbe178spaces,andcurrentoccupanciesrequirelessspacedueto automotiveserviceparkingdemand(reducingparkingrequirementsby30spacesor more),withthepotentialforadditionalparkingareaonOutlotBinthefuture.Assuch, theproposedstorageareadoesnottakeuprequiredparkingarea. Item6(compliancewithChapter22)isaproceduralrequirementfortheConditionalUse Permitprocess.Thisrequirementismetthroughthecurrentapplication. A1.BudgetImpact:None. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: ThePlanningCommissionrecommendsAlternative#1ofDecision1below. Decision1:ConditionalUsePermitforanAmendmenttotheGrovelandCenterPUDfor OpenandOutdoorStorageofrentalvehiclesforEnterpriseLeasing. 1.MotiontoapprovetheCUP,basedonfindingsthattheproposedstoragearea complieswiththerequirementsoftheCUPforoutdoorstorageintheB-3District, thatthePUDprovidesadequateflexibilitytoaccommodatethestorageofvehicles CityCouncilAgenda:07/26/10 3 intheparkinglotwithoutadditionalscreening,andwilleliminateissueswith streettrafficconflictsatthecurrentlocation. 2.MotiontodenytheCUP,basedonfindingsthattheapplicationfailstoconform withthespecificrequirementsoftheZoningOrdinanceandwillinterferewith trafficontheadjacentstreet. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1forapprovaloftheCUPbasedontheproposedsite plan,limitedtorentalvehiclesasdescribedintheapplication. D.SUPPORTINGDATA: A.SiteLocationMap B.SitePlan C.BuildingElevationsw/Signage Application Site Location: Enterprise Exhibit 5A CityCouncilAgenda:07/26/10 1 5F.ConsiderationtoapproveanextensionofaConditionalUsePermitforAmendment toPlannedUnitDevelopmentforaretailcommercialdevelopmentatMonticello TravelCenter2nd Addition;Applicant:MielkeBros.,LLC (AS) A.REFERENCEANDBACKGROUND: ThePlanningCommissionunanimouslyrecommendedapprovaloftheextension. CommissiondidrequestthatCommunityDevelopmentprovideayear-endupdate onthetotalnumberofextensionsinplaceandthetermofeach. OnJune5th,2007,thePlanningCommissionreviewedandrecommendedapprovalofan amendmenttoPlannedUnitDevelopmentrequestfortheproposedLandmarkCenter project,submittedbyMielkeBros.,LLC.TheCityCouncilsubsequentlyapprovedthe requestsonJune11th,2007. Duetonon-use,theconditionalusepermitforamendmenttoPUDwillexpireonJune 11th,2010.TheMonticelloZoningOrdinancerequiresthatconditionalusepermits expireduetonon-useafteroneyear. Theextensionrequestsentbytheapplicantrequestsaone-yearextensionperiod. Theplanningreportfortheoriginalitemhasbeenprovidedforreference. A1.BudgetImpact:None. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: ThePlanningCommissionunanimouslyrecommendsAlternative1below. 1.MotiontoextendtheJune11th,2007,ConditionalUsePermitforAmendmentto PlannedUnitDevelopmentforaretailcommercialdevelopmentatMonticello TravelCenter2nd Additionwiththeconditionthatallpreviouslyapproved conditionsbeassignedtotheextension. 2.MotiontodenyanextensionoftheJune11th,2007,ConditionalUsePermitfor AmendmenttoPlannedUnitDevelopmentforaretailcommercialdevelopmentat MonticelloTravelCenter2nd Addition,basedonafindingtobemadebythe PlanningCommission. CityCouncilAgenda:07/26/10 2 C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1foranextensionoftheamendmenttoConditionalUse PermitforPUD.ThisrecommendationisconsistentwiththeCommission’srecentone- yearextensionsforotherconditionaluseprojects. D.SUPPORTINGDATA: ExhibitA:StaffReport-June11th,2007 ExhibitB:CityCouncilminutesofJune11th,2007 ExhibitC:SitePlans CityCouncilAgenda:7/26/10 1 5G.ConsiderationAcceptanceof2nd QuarterFinancialReport (TK) A.REFERENCEANDBACKGROUND: Attachedisthe20102nd quarterfinancialstatusreport.Thereporthasseenactivitypick up,asmoreactivityoccursduringthe2nd and3rd quartersoftheyearthaninthefirst quarter.ThroughthesecondquartertheCityisingoodshapecomparedtobudgetandis verysimilartolastyear’srevenueandexpenditureactivity. Theconcernsthroughthesecondquarteroftheyearisbuildingpermitrevenuecompared tobudgetappearstobefallingshortandwillneedmonitoringoverthenextfewmonths. Alsointerestearningsmaybebelowbudgetasinterestratesremainverylowandsomeof theCity’sgovernmentsecuritieswithinterestratesat4%orabovecontinuetobecalled, whichforcesustoreinvestatlowerratesorextendthelengthofmaturitiestoachieve similarrates. Ontheexpendituresideoftheledger,lineitemsforrepairmaintenanceappearalittle high,butarenotsohightobeanissueyet.Againtheseareitemsstaffwillmonitorand iftheyremainhighmayrequirereducingotherlineitemstomakeupanyshortfall. Allotherrevenueandexpendituresappeartobein-linewithbudgetamounts. A1.BudgetImpact:Thequarterlyreportshaveverylittlebudgetimpactotherthan stafftimetopreparethereport. A2.StaffWorkloadImpact:Thereporttakesstaffacoupleofhourstoprepare,but thehopeisthenewsoftwaresystemwillreducethistimeinthefuture. B.ALTERNATIVEACTIONS: 1.Motiontoacceptthe20102nd quarterfinancialreport. 2.Motiontonotacceptthe20102nd quarterfinancialreport. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1. D.SUPPORTINGDATA: 20102nd QuarterFinancialStatusReport JuneInvestmentSchedule 1 20102nd QuarterFinancialStatusReport Withthe2009auditbehindusandthe2011budgetstaringusintheface,it’shardto believewearehalfwaythroughtheCity’sfiscalyear.IftheCitycollectedrevenuesand spentfundsequallyallyeartheCityshouldhavecollected50%ofitsrevenuesandspent 50%ofourbudget.However,thatisnothowthingswork.TheCity’ssummer constructionprojectsarejustbeginningandpropertytaxesandstatepaymentstotheCity arenotcollecteduntilthe3rd quarteroftheyear. Overall Financially,thingshavepickedupforthesecondquarter.TheCityhascollected29%of itsbudgetedrevenuethroughthe2nd quartercomparedtoonly4.5%thoughthe1st quarter.Unfortunately,expendituresalsowentfrom24.5%to51.5%spentthroughthe firsthalfoftheyear. Ontherevenuesideofthings,interestearningsoninvestmentswillbelessthanbudget. Whilethe2010budgethaslessfundsbudgetedforinterestearnings,someoftheCity’s investmentathigherinterestrates(4%orabove)continuetoberedeemed.TheCitycan onlyreinvestthefundsataround2%or3%.SotheCitywillfallshortofitsbudgetfor interestearnings. Thetablebelowcomparesbudgettoactualrevenueandexpendituresforboth2009and 2010andasyoucanseebothrevenuesandexpendituresarebelowbudgetandbelowlast year’sactual. Revenues:2009 2009%2010 2010% Budget 2ndQTRYTDReceived Budget 2ndQTRYTDReceived GeneralFund 7,157,601 858,651 12.00%6,329,450 400,292 6.32% SpecialRevenueFunds 6,632,144 3,836,562 57.85%6,110,647 2,387,560 39.07% DebtServiceFunds 6,192,140 2,473,587 39.95%6,064,497 4,096,764 67.55% CapitalImprovementFunds4,495,643 11,0830.25%5,602,320 7,6040.14% EnterpriseFunds6,257,325 2,551,58640.78%8,620,167 2,634,74630.56% TotalRevenues30,734,853 9,731,46931.66%32,727,081 9,526,96629.11% Expenditures:2009 2009%2010 2010% Budget 2ndQTRYTDSpent Budget 2ndQTRYTDSpent GeneralFund7,157,601 3,487,52548.72%6,329,450 2,971,51746.95% SpecialRevenueFunds9,065,958 6,038,26166.60%7,521,338 4,271,89356.80% DebtServiceFunds9,134,080 6,963,51076.24%6,845,275 5,052,46573.81% CapitalImprovementFunds 4,715,000 0 0.00%4,289,220 243,062 5.67% EnterpriseFunds7,960,546 3,331,54541.85%9,909,830 5,428,46754.78% TotalExpenditures38,033,185 19,820,84152.11%34,895,113 17,967,40451.49% Therestofthisreportwillsummarizetheactivityofeachfundtype. 2 GeneralFund GeneralFundrevenuesfor2010areforthemostpartverysimilartorevenuesfor2009. Theexceptionisthetransferfromotherfunds.In2009a$350,000transferfortheland purchaseofthepossiblenewpublicworkssitewasmade.Thelandpurchasein2007 waspaidfromtheGeneralFund,but$350,000wassetasideintheCapitalRevolving Fundforthisproject,sothetransferusesthosefundsandreimbursestheGeneralfundfor mostofthelandpurchase.The$45,000transferbudgetedin2010isfromtheCapital RevolvingFundforpossibleequipmentpurchases. 2009 2009 %2010 2010 % Budget 2ndQTRYTD Received Budget 2ndQTRYTD Received PropertyTaxes5,272,397 0 0.00%5,297,065 0 0.00% Licenses&Permits591,900 189,921 32.09%296,650 116,584 39.30% IntergovernmentalRevenues 498,056 60,461 12.14%114,801 43,720 38.08% ChargesforServices383,950 158,138 41.19%306,023 105,341 34.42% Fines&Forfeits750 70 9.33%300 95 31.67% Miscellaneous291,452 100,061 34.33%269,611 134,552 49.91% TransfersfromOtherFunds119,114 350,000 293.84%45,000 0 0.00% TotalGeneralFundRevenues7,157,619 858,651 12.00%6,329,450 400,292 6.32% Buildingpermitrevenuesarestilllaggingbehindwith$56,183takeninsofaranda budgetof$235,000.HoweverthebuildingdepartmentwillhaveWalgreens,Pizza Ranch,andhopefullyafewotherbuildingapplicationstoreviewinthenextfewmonths. Anotherareawhererevenuesappeartobeshortofbudgetisplanningandzoningfees. TheCityreducedtherevenuebudgetforthesedownto$31,500andhastakeninonly $2,000sofar.Whiletherevenuesaredown,expensesforplanningservicesarenot,due toSemperDevelopment,zoningcoderevision,andotherprojects. ThegoodnewsisthattheCitydidreceivetheirfirsthalfpropertytaxsettlementinJuly andcollectionsappeartobenearthelevelstheyhavebeeninthepast.Soitappearsthere isnotanincreaseindelinquencies.AlsoinJulytheCityshouldreceiveitsfirsthalfof UtilityValueTransitionAidfromtheState.Sincetherewasapossibilityofthisaid beingcutfromtheStatetheCityonlybudgeted$49,985intheGeneralFundandthe remaining$242,125budgetedintheCapitalRevolvingFundforfutureequipment purchases. OntheexpendituresidetheCityhasspent47%ofitsbudget.Thetableonthenextpage compares2009and2010budgettoactualexpendituresbydepartment. 3 2009 2009 %2010 2010 % Budget 2ndQTRYTD Spent Budget 2ndQTRYTD Spent GeneralGovernment1,441,244 810,568 56.24%1,372,973 780,946 56.88% PublicSafety1,977,997 1,076,106 54.40%1,697,794 795,429 46.85% PublicWorks2,524,089 1,184,935 46.95%2,275,156 949,778 41.75% Miscellaneous345,601 146,764 42.47%165,593 185,909 112.27% Parks793,974 229,664 28.93%744,590 229,931 30.88% EconomicDevelopment74,714 39,488 52.85%73,344 29,524 40.25% GeneralFdExpenditures 7,157,619 3,487,525 48.72%6,329,450 2,971,517 46.95% The generalgovernmentdepartment appearstobeslightlyoverbudgetamounts(over 56%spent),butthisisduetoaonetimeexpenditurefortheSpringbrookSoftwarelease purchasewhichwaspaidinthe1st quarter.TheotherreasonistheCityspent$66,384for thelobbyingeffortsonthenuclearstorageissue,whichwasnotbudgetedandhasspent 84%ofthebudgetforplanningservicesrelatedtothezoningordinancerewrite. However,overthecourseoftheyearIfeelthisdepartmentwillendupclosetobudgeted amounts. The publicsafetydepartment hasspent47%ofitsbudget,withthesheriff’scontract beingpaidthroughJuneandnocapitalequipmentexpenditureshavetakenplacefor 2010.Fornowitwouldappearthisdepartmentwouldfinishtheyearunderbudget. The publicworksdepartment hasspent42%oftheirbudgetsofar.Onegroupofline itemsthatmaygooverbudgetisthebudgetsforrepairpartsandrepairmaintenanceline items.Whiletheyarecurrentlyunderbudget,mostareover50%spentfortheyear;we willwatchtheselineitemsasthesecondhalfoftheyearprogresses,butatthispointit’s nothingtogetexcitedabout. TheStreetactivityisbelowbudgetbutthatisbecausenoequipmenthasbeenpurchased for2010andthesealcoatprojectwillbepaidlaterthissummer.Againtheexpectation wouldbeforthisdepartmenttofinishtheyearatorbelowbudget. Thebudgetforthe miscellaneousdepartment is112%spentbutshouldhaveveryfew expensesleft.ThisismainlyfortheCity’svariousinsurancecostsandallwerepaid duringthesecondquarter,sotheonlyexpensesleftwouldbeforanyfuturedeductibles. The parksdepartment appearstobeconsiderablybelowbudget,buttheCity’ssharefor theIceArenawillbepaidinJulyandnothinghasbeenspentforpathwaymaintenance. Stillthisdepartmentshouldfinishtheyearbelowbudget. Finally,the economicdevelopmentdepartment hasspent40%ofitsbudgetandshould finishtheyearbelowbudget. InsummaryIbelievetheGeneralFundisontargettoendtheyearatorbelowbudgeted expenseamounts.Ialsobelieverevenuesshouldalsofinishtheyearnearbudgeted 4 amountswiththeexceptionofpossiblybuildingpermitsandinterestearnings,which staffwillmonitoroverthenextfewmonthtoseeifanyadjustmentsneedtobemadeto Citybudgetsduetorevenueshortfalls. SpecialRevenueFunds SpecialRevenueFundsarefundswhichtheusesoftheirrevenuesarerestrictedfor specificpurposesbyagoverningbody.TheCitycurrentlyoperates17specialrevenue funds,eachwiththeirownbudget.FundssuchastheLibrary,ShadeTree,Street ReconstructionandCommunityCenteralldependonapropertytaxlevytohelpsupport theiractivities.ThetablebelowcompareseachSpecialRevenueFund’srevenuebudget toactualrevenuesfor2009and2010. SpecialRevenueFunds 2009 2009 %2010 2010 % Budget 2ndQTRYTD Received Budget 2ndQTRYTD Received LibraryFund 38,225 444 1.16%40,184 39,367 97.97% StreetReconstructionFund541,104 357,893 66.14%370,228 14,722 3.98% MinnInvestmentFund 32,884 3,275 9.96%34,101 5,669 16.62% EDAFund1,261,270 1,383,140 109.66%1,253,752 35,250 2.81% NSPFund0 0 0.00%0 160,936 100.00% DeputyRegistrarFund282,460 128,214 45.39%284,613 148,396 52.14% ShadeTreeFund50,134 47,980 95.70%34,704 30,923 89.11% BertramChainofLakesFund0 0 0.00%0 3,226 100.00% CommunityCenterFund 2,472,716 621,605 25.14%2,325,490 1,756,731 75.54% Park/PathwayDedicationFund286,634 3,069 1.07%403,620 6,572 1.63% OAAFund 125 29 23.20%291 45 15.46% CapitalProjectsRevolving Fund182,825 192,894 105.51%283,089 54,836 19.37% GrantFunding0 978,155 100.00%0 138 100.00% StreetLightImprovementFund251,275 70,446 28.04%280,606 76,990 27.44% WaterAccessFund149,007 5,184 3.48%94,565 6,837 7.23% SanitarySewerAccessFund697,455 36,019 5.16%494,883 35,346 7.14% StormSewerAccessFund386,030 8,215 2.13%210,521 11,576 5.50% Total6,632,144 3,836,562 57.85%6,110,647 2,387,560 39.07% TheLibrary,StreetReconstruction,andShadeTreeFundsmajorrevenuesourceis propertytaxesandtransfersfromotherfundsandtheCommunityCenterandEDAalso receivepropertytaxes,whichwillnotbereceiveduntilJuly.Therevenuesforthesehave beenrecordedasareceivable,whichiswhytheirpercentagereceivedissohigh. ThemainrevenuesourceattheDMVisthefeesfromthesalelicensesandpermits, whichareabovelastyear’srevenuesby$20,000byincreasingdealerships.The CommunityCenterhascollected53%ofitsmembershipfeesand86%ofitsactivity relatedfeessofar. 5 OntheExpendituresideallfundshavespent57%oftheirbudget,butmostofthebudget isfortransferstoDebtServiceFundsfortheirshareofthe2010debtpayments.These transferswererecordedatthebeginningofApril.Howtheactualexpendituresfinishthe yearcomparedtobudgetwilldependonvariouscapitalprojectsapprovedbyCouncil duringthesummer.ThechartshowstheSpecialRevenueFundsbudgettoexpenditures. DebtServiceFunds TheCityhasmadeitsdebtpaymentforFebruary,whichgenerallyincludedtheprincipal paymentduefortheyearandonlyleavesaninterestpaymentinAugusttobepaid.On therevenuesidethetransfersofCityfundsfortheCityshareofdebtpaymentweremade duringthesecondquarterandthefirsthalfspecialassessmentscollectionwilltakeplace inJuly. OveralltheCityhasoutstandingdebtof$63,328,000,whichincludedthe$26,445,000 theCityhasinescrowfortheTelecommunicationsRevenueBond.Thisnumberishigh foraCityofoursize,butithasalottoduewiththefinancingoftheinterchangeproject, whichstillhasbondsoutstandingof$18,065,000andtheTelecommunicationRevenue Bondslistedabove.Isaythisbecausethecommontoolforcomparingdebtfromone CitytoanotherisdebtpercapitaandIoftenseetheserangingfrom$700to$1,500,butif weusedapopulationof12,000forMonticello,ourdebtpercapitawouldbeover$5,275. Butagainyoucanpointtotheinterchange,wastewatertreatmentplant,fiberproject,and communitycenterprojectsasgoodreasonstobehighanddoesnotmeantheCityisin 6 badfinancialhealth.Infact,lastyeartheCityhad$68,610,293inbondsoutstandingand adebtpercapitalofover$5,700. TheCity’snextdebtpaymentisdueAugust1st,2010intheamountof$1,116,192,of whichonly$394,000isfortheretirementofbondprincipalandthebalanceforinterest. CapitalProjectFunds Thelargestexpendituresofarisforengineeringfeesforthe2010streetreconstruction project.Beginninginthethirdquarter,theCityshouldstartreceivingandmaking paymentstothecontractorfortheconstructionoftheproject.AlsoinAugusttheCity willreceivethebondproceedstofundtheproject. EnterpriseFunds TheCityhasfiveEnterpriseFundsthatitoperates.TheseareoperationsthattheCity runslikeabusinessactivity.TheCitybilledfirstquarterwaterandsewerchargesin April,withthesecondquarterbeingbilledinJuly.TheLiquorandCemeteryFunds receivetheirrevenuesonaprettyconsistentbasisthroughouttheyear,withDecemberfor theLiquorFundbeingitsbusiestperiod.FinallytheFiberNetMonticelloFundisstillin thestartupphases,butdidbeginbillingcustomersduringthesecondquarter.Belowis thetableofbudgettoactualfortheEnterpriseFundrevenuesforthepasttwoyears: Ontheexpenditureside,therearenobigsurpriseseither.Allthefundsarebelowbudget andbelowactualspentlastyearatthistimewiththeexceptionofFiberNetMonticello. TheFiberNetMonticelloFundhasspent$1,357,130toconstructthefiberprojectand $580,265tobeginoperations.Inadditionitpaid$882,669inbondinterestexpense. Liquorstoreexpensesarealsoup,butthatisduetoincreasedsalesandtheneedtokeep thestoresupplied. OnthenextpagearetheexpensesfortheEnterpriseFunds: 2009 2009 %2010 2010 % Budget 2ndQTRYTD ReceivedBudget 2ndQTRYTD Received WaterFund973,375 121,933 12.53%989,977 156,314 15.79% SewerFund1,485,950 355,510 23.92%1,536,625 386,136 25.13% LiquorFund3,742,000 2,040,906 54.54%4,121,570 2,071,630 50.26% CemeteryFund31,000 12,493 40.30%24,221 1,778 7.34% FiberNetMonticelloFund25,000 20,744 0.00%1,947,774 18,888 0.97% Total6,257,325 2,551,586 40.78%8,620,167 2,634,746 30.56% 7 2009 2009%2010 2010 % Budget 2ndQTRYTDSpent Budget 2ndQTRYTD Spent WaterFund1,165,368 253,43921.75%1,307,876 207,433 15.86% SewerFund2,402,754 687,95328.63%2,477,121 574,905 23.21% LiquorFund3,714,926 1,711,77546.08%4,107,434 1,817,647 44.25% CemeteryFund35,498 7,23320.38%39,169 8,418 21.49% FiberNetMonticelloFund642,000 671,1450.00%1,978,230 2,820,064 142.55% Total7,960,546 3,331,54541.85%9,909,830 5,428,467 54.78% AlloftheCity’senterprisefundsappeartobeonpacetofinishtheyearatorbelow budgetedexpenditures,withrevenuescoveringalloftheoperationsandsomeofthe depreciationofthesystemassets.TheFiberNetMonticelloFundistheoneexception, wherefundstocompleteconstructionandbeginfulloperationswillexceedrevenuesfor 2010.Howeverthesecostswillbereimbursedfromtherevenuebondissuedin2008. Investments Finally,theCity’sinvestmentactivityhasbeenrelativelyminor.AttheendoftheJune theCityhad$23,146,431investedatanaverageinterestrateof3.681%andanaverage yieldof3.649%.Thiscomparesto$24,921,195atanaverageinterestrateof3.895%and averageyieldof3.910%attheendofJune2009.TheCityisstillhavingsomeofits governmentsecuritieswithinterestrates4%orhigherbeingcalled,whichforcestheCity toeitherreinvestatlowerratesorextendoutmaturities.Thebudgetusedanestimated interestrateof4%,whichiswhytheinterestrevenuewillbebelowbudgetformost funds.ThebreakdownoftheCity’sinvestmentsisbelow: FHL=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s= CertificateofDeposits;FNMA=FederalNationalMortgageAssociation;FFCB=FederalFarmCredit Bank;FHLMC=FederalHomeLoanMortgageCorporation. 8 AlloftheseinvestmentsmeetStateandCityinvestmentrequirements.Attachedwith supportingdataaretheinvestmentholdingsoftheCityasofJune30th. Conclusion CollectionofrevenuesthroughJuneof2010isabove2009.Themajordifferenceisthe recordingofoperatingtransfersintofundsfromotherCityfunds.Anothersimilarityto 2009istherevenuesreceivedforbuildingpermits,whichisbelowanticipatedlevels againandwillneedtobemonitoredoverthenextcoupleofmonths. Expendituresareontargetthroughthefirsthalfoftheyeartoendtheyearatbudgeted amountsandinmostcasesbelowbudgetedamounts.Howeverrepairmaintenanceline itemsaresomethingweneedtowatchoverthesecondhalfoftheyear. Overall,IfeeltheCityisinagoodfinancialpositionthroughthefirsttwoquartersofthe year. CityCouncilAgenda:7/26/10 1 5H.ConsiderationofschedulingbudgetworkshopsinAugust (TK) A.REFERENCEANDBACKGROUND: StaffiscurrentlyworkingontheCity’s2011proposedbudgetandpreliminarylevy.The CityisrequiredtoadoptapreliminarypropertytaxlevynolaterthanSeptember15th.In ordertodothatstaffwouldliketoscheduleabudgetworkshoponAugust9th at5:30p.m. todiscusstheCity’sproposed5-yearCIP,salaryandbenefitadjustmentsandothermajor changesthatwouldimpactthe2011budget. BasedontheoutcomeoftheAugust9th workshop,staffwouldliketoholdasecond budgetworkshoptogooverdepartmentbudgets,bothforrevenuesandexpendituresand apreliminarypropertytaxlevyfor2011onAugust23rd,alsoat5:30p.m. . A1.BudgetImpact:Thebudgetimpactwouldbethattheseworkshopsarethefirst twostepsinthecouncilsettingtheCity’s2011budgetandpropertytaxlevy. A2.StaffWorkloadImpact:DevelopingtheCity’s5-yearCIPandproposedbudget andtaxlevytakealargeportionofstafftimeoverthenexttwoorthreemonths. B.ALTERNATIVEACTIONS: 1.MotiontoschedulebudgetworkshopsforAugust9th and23rd at5:30p.m. 2.Motiontoschedulebudgetworkshopsforalternativedatesortimes. 3.Motiontonotsetdatesortimesforbudgetworkshops. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1tosetbudgetworkshopsforMonday,August9th and23rd at5:30p.m. D.SUPPORTINGDATA: None CityCouncilAgenda:07/26/10 1 5I.ConsiderationofauthorizingrepairstoCitypropertiesdamagedinthe2008hail storm (BP) A.REFERENCEANDBACKGROUND: On12-14-09,theCityCouncilgaveapprovalforaconsultanttoactasageneral contractortorepairstructuresrecentlyidentifiedwithadditionalhaildamageasaresult ofthestormofMay25,2008.ThemotionbyCouncilMemberBrianStumpfapproved ProContractingConsultants(PCC)asthegeneralcontractortomanagetherepairof approvedclaimitemsthroughLMCIT.ThemotionalsoincludedlanguagethatPCCwas tofollowallCitypurchasingpractices,forlocalMonticellocontractorstobeincludedin thebidorquoteprocess,andthatapprovalforfurtherrepairswouldbepresentedto Councilbeforeworkisdone.ThemotionwasapprovedunanimouslybyCouncil. Duringtheinitialdiscussionofthisitem,membersofCouncilnotedthattheydidnot wanttoautomaticallyrepairaffectedstructuresthatthatwereattheendoftheiruseful life,orwhereaestheticorstructuralconcernswerenotanissue.Inessence,itdidnot makesensetodrawonLMCITfundsiftherepairsdidnotappeartobeneeded. Councilisnowaskedtoreviewthestormdamagetovariousfacilitiesanddetermine whichitemstorepair,andwhichshouldbeleftasis.TheLMCITadjusteralongwith PCCexaminedallCityproperties,structuresandequipmentafterthewinterseason concludedforanyadditionalhaildamage.Theinformationwasreleasedwhenthesurvey wascompleted.Adetailedlistwascompiledfromthesurveywithphotosand descriptionsforeachdamageditem.Roughrepairestimatesfromlocalcontractorswere alsonecessarytobeusedasabasistoolforCounciltomakeadecisiononwhichrepairs toselect.Staff,inthebestinterestoftheCity,wasalsosequentiallyawaitingthissurvey forreviewinordertogiverecommendationtoCounciloftheirindividualopinionofeach itemoftheclaimtheymanage. Thelistwithdamagelocationsisincludedassupportingdocumentation;eachlisting numbergivesthelocationandadescriptionoftheproperty,whatthedamageconsistsof andanapproximaterepaircostforeach.TheconclusionforeachitemwillbetheStaff recommendationtoCouncil. Someoftheseareasaredentsonparapetwallsthatarenotinnormalviewandarenotan aestheticissue.Otheritems,suchasvents,haveaerodynamicconsiderationsfor performanceandwarpingfromimpactdamage.Allvisuallyaestheticissuesand functionallyaffecteditemsareaddressedforrepair. A1.BudgetImpact:Thecostsforthisprojectwillbeentirelypaidbyinsurance LMCITClaim#11064760.Consultant/GeneralContractorfeesareall recoverableundertheinsuranceclaim. A2.StaffWorkloadImpact:Minimaltoconfirmquotes,bonds,insurance,permits andrequireddocumentation. CityCouncilAgenda:07/26/10 2 B.ALTERNATIVEACTIONS: 1.Motiontoauthorizedamagerepairslistedinsupportingdocumentationand recommendedbycitystaff. 2.MotiontoapprovedamagerepairsatlocationsasspecifiedbyCouncil. 3.Motiontodenydamagerepairsatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1,whichincludesthedamagelocations thataresupportedbystaff’sownrecommendationofnecessaryrepairs.Our recommendationwasbasedonprojectedlifeofthebuilding,aestheticandstructural considerations. Pleasenotethattheconsultantwillbefollowingstateandcitycontracting/purchasing practicesincludingrequirementstoobtainquotesformaterialsandservicesonalocal basiswithpreferenceofMonticellocontractors.Staffwillbereviewingquotesand requireddocumentationasawatchdogontheprocess. Theconsultantdoesnotreceiveanycompensationbeyondaconsultingfeethatis submittedtoLMCIT.Theconsultantdoesnotoperateaconstructioncompanyandisnot affiliatedwithcontractorsthatmayquoteonprojectsthatareincludedinthisclaim. D.SUPPORTINGDATA: LetterfromProContractingConsultants Spreadsheetlistingdamagesbylocationwithstaffrecommendationsoneach fullrepaircostestimate lowerrepaircostduetoexclusionsbelow LOCATIONPROPERTYAPPROXIMATE NUMBERBUILDING/LOCATIONADDRESSREPAIRCOSTNOTESSTAFFINFORMATION 1PARKSHOP901GOLFCOURSEROAD13,600.00$THISISAMETALBUILDINGWHICH CURRENTLYLEAKS,THEROOFHAS BEENAPPROVEDFORREPLACEMENT DUETOHAILIMPACT. Staffreccomendsrepairing: ROOF Thisstructurehousesequipmentand materialsusedindailyoperation.Willbein useuntillfuturePWcomplexisapprovedand inoperation 1ASTORAGEGARAGE901GOLFCOURSEROAD2,608.00$THREELARGEEXHAUSTVENTSAND PARAPETFLASHINGWASAPPROVED FORREPLACEMENTDUETOHAIL IMPACTMARKS,LOSSOFPAINTAND COMBA/CUNIT. Staffreccomendsrepairing: THREELARGEEXHAUSTVENTSANDCOMB A/CUNIT. Thisstructurehousesequipmentand materialsusedindailyoperation.Willbein useuntillfuturePWcomplexisisapproved andinoperation STAFFRECOMENDSNottorepairatthistime theParapetflashingatthislocation 2LIBRARY400WALNUTSTREET27,200.00$THELIBRARYHASMULTIPLEHAIL IMPACTMARKSONTHEPARAPET FLASHINGASWELLASTHEENTIRE ROOFSTRUCTURE.A/CUNITHAS BEENPAIDFORBUTNOT COMPLETED. Staffreccomendsrepairing:entire CurvedRoofStructure,dentsvisiblefrom street, STAFFRECOMENDSNottorepairatthistime theParapetflashingatthislocation 3FIREHALLWALNUTSTREET44,500.00$PAYMENTHASBEENMAEWITHTHE EXCEPTIONOFADDITIONAL$1,656 NEGOTIATEDFORPAINTINGUNDER PAYMENT. Staffrecomendsacceptingcashinleu. Repairs/paymentcompleteexeptfor approvalofpaymentforsidinginleuof paintinghailexposuresideofbuilding 4DEPUTYREGISTRAR119EAST3RDSTREET150.00$JUSTTHEVENTCOVERISMISSING.Staffreccomendsreplacementofmissing vent 5HI-WAYLIQUOR545PINESTREET6,225.00$ALLPARAPETFLASHINGDENTED ANDFACTORYFINISHISMARRED. Staffreccomendsnottorepairatthistime. Dentsvisibleonlyfromabove 6WWTPBUILDING-PLANT1401HARTBOULEVARD6,565.00$PARAPETFLASHING,HOODVENT ALREADYREPAIRED, SLUDGETRANSFERINUSLATEDPIPE COVERBADLYDENTED Staffreccomendsreplacementofdamaged laterallyvisibleParapetflashing,HoodVent andSludgetransferpipecover.Ventsand pipecovereffectplantperformance,other damagevisiblefromground CITYOFMONTICELLO HAILDAMAGETOCITYPROPERTIES 2008STORM F:\CityClerk\agendas\2010CouncilAgendas\07-26-10\5IHaildamagespreadsheet.xlsx:7/22/2010 -PAGE1OF5- LOCATIONPROPERTYAPPROXIMATE NUMBERBUILDING/LOCATIONADDRESSREPAIRCOSTNOTESSTAFFINFORMATION 7ANIMALSHELTER203CHELSEAROAD500.00$A/CFINSCOMB.StaffreccomendsrepairACfins,effects efficencyofACunitinpound 8CHAMBEROFCOMMERCE205PINESTREET6,767.00$ASHPAHLTROOF30-YRHAS MULTIPLEHITSANDWOODFASCIA DAMAGED. StaffreccomendsreplacementoftheRoof andFasiathey areattheendoftheirusefull life.Astheticesalsodrivethisbuildingto improvementasitisamarketingtoolfor Monticello. 9PUBLICWORKSOFFICE909GOLFCOURSEROAD4,490.00$A/CUNITCOILTOBEREPLACED ALONGWITHPARAPETFLASHING. Staffreccomendsnottorepairdented parapetflashingatthistimeorthe usedAC coilasitwasdentedpriortoinstallation 10MAINTENANCEGARAGE901GOLFCOURSEROAD4,430.00$DENTEDPARAPETFLASHING,VENTS ANDDAMAGEDSCREENS. Staffreccomendsrepairing:Damaged screensandvents.PublicWorks Staffreccomendsnottorepairdentedparapit flashingatthistime 11STORAGESHED(TDS)14,000.00$Notinsuredondateofhailstorm nowinsured Noactionatthistime.Staffreccomends reroofatourcostinfutureasbudgeted 11BGARAGEWESTCR39BYGARAGE8,000.00$Notinsuredondateofhailstorm nowinsured Noactionatthistime.Staffreccomends reroofatourcostinfutureasbudgeted 12PUMPHOUSE132EASTBROADWAY500.00$Ventstack Staffreccomendsrepairing:ventstackasit effectswellmotorcoolingcirculation 13PUMPHOUSE203CHELSEAROAD500.00$ExastdomeandHatchcover Staffreccomendsrepairing:ExastDomes astheyeffectthecoolingperformanceofwell motorsandpaintingofHatchcovertoprevent rustfromcrackedpaint. 14WELL#4FENCEONLYOK.Noactionnessesary 15PUMPHOUSERESERVOIRCHELSEAROAD500.00$DLARGEDOMEVENTCOVERSARE DAMAGED.Façadesidingleftand rearsides PublicWorksStaffreccomendsrepairing: Domeventsastheyeffectthecooling performanceofboosterpumpmotors. Astheticreplacementoffaçadeleftandrear sides 17ARENTALHOUSE1645CR39NE11,545.00$PARTIALSIDINGANDTRIMWAS APPROVEDORIGINALLY,THE REMAINDERISNOWAPPROVED. PublicWorksAdministration&FinanceStaff reccomendsrepair ifthepropertyisto continuetoberentedthatthesidingallmatch asnowthereis3differentsidingmaterials, thepropertyisinrentableconditioninside, outsideAestheticsshouldbeofamarketable condition. F:\CityClerk\agendas\2010CouncilAgendas\07-26-10\5IHaildamagespreadsheet.xlsx:7/22/2010 -PAGE2OF5- LOCATIONPROPERTYAPPROXIMATE NUMBERBUILDING/LOCATIONADDRESSREPAIRCOSTNOTESSTAFFINFORMATION 17BDETACHEDGARAGE1645CR39NE4,968.00$Notinsuredondateofhailstorm nowinsured Staffreccomendsreroofatourcostinfuture asbudgeted 18STORAGEBUILDING1645CR39NE32,000.00$DAMAGEFOUNDTOROOFAND SIDING. PublicWorksStaffreccomendsrepairing: ROOF Thisstructurehousesequipmentand materialsusedindailyoperation.Willbein useuntillfuturePWcomplexisapprovedand inoperationandwillretainvalueforfuture useofthesite. 19STORAGEBUILDING1645CR39NE26,500.00$ROOFCURRENTLYLEAKING, DAMAGEDROOFANDSIDEWALLS. PublicWorksStaffreccomendsrepairing: ROOF Thisstructurehousesequipmentand materialsusedindailyoperation.Willbein useuntillfuturePWcomplexisapprovedand inoperation 20NOTAPPLICABLE N/A 27 COMMUNITYCENTER(cedarenclosure)505WALNUTSTREET250.00$MINORREPAIRWORK.CommunityCenterstaffrecomendsboard replacement Astheticdamageinhighvisibility area 28BUILDINGINSPECTIONGARAGE324WEST5THSTREET14,899.00$SidingdentedandnewRoofhas visiblehits BuildingDepartemtnrecommendsrepairof bothroofandsiding.Thesidinghasmuch astheticdamage.Theroofhadjustbeen replaced2weekspriortostorm. 29PUMPHOUSE405RAMSEYSTREETROOFALREADYPAIDFORAND COMPLETED. Noactionnessesary,Roofwascompletedon theoriginalclaimasatotalloss 30LIBRARY(ENTRANCESIGN)400WALNUTSTREET4,600.00$COPPERHASSMALLDENTS.Staffrecomendssignrepair,Astheticdamage inhighvisibilityarea 32BALBOULPARK(SIGN)137HEDMANLANE150.00$PAINTINGTORESEALSURFACE Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 33BRIDGEPARKEAST119EASTRIVERSTREET300.00$PICNICTABLEPAINT/REPAIR Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 34BRIDGEPARKWEST107WESTRIVERSTREET8,700.00$ROOFHASBADDAMAGE,NEEDS REPLACEMENT. Staffreccomendsrepairing,ahighusePark, withneedtoprotectinvestmentfromleaks 35BRIDGEPARKWEST107WESTRIVERSTREETPAIDFORANDCOMPLETED.Noactionnessesary,Roofwascompletedon theoriginalclaimasatotalloss F:\CityClerk\agendas\2010CouncilAgendas\07-26-10\5IHaildamagespreadsheet.xlsx:7/22/2010 -PAGE3OF5- LOCATIONPROPERTYAPPROXIMATE NUMBERBUILDING/LOCATIONADDRESSREPAIRCOSTNOTESSTAFFINFORMATION 36BRIDGEPARKWEST107WESTRIVERSTREET500.00$STAININGALLPICNICTABLES.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 37CARDINALHILLSTOTLOT9200MOCKINGBIRDLANEPAIDFORANDCOMPLETED.Noactionnessesary,Repairwascompletedon theoriginalclaim. 38CARDINALHILLSTOTLOT9200MOCKINGBIRDLANE300.00$RE-VARNISHSIGNSANDPOSTS.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 39CITYBALLFIELDS2171WESTRIVERSTREET13,987.00$CONCESSIONSTANDROOFWAS PAIDFORBYCITY,ATOTAL REIMBURSEMENTWASNEGOTIATED . Staffrecomendsacceptingcashinleuof repairscompletedbystaffpriorandreturnit toParkoperatingcapitolaccountfor2010. 40CITYBALLFIELDS2171WESTRIVERSTREET4,000.00$BLEACHERSANDDUGOUTROOFS.Staffreccomendsrepairing,ahighusePark, withneedtoprotectinvestmentfromleaks 41NOTAPPLICABLE Landonlynostructure 42COUNTRYCLUBPARK241/2FAIRWAYDRIVE300.00$RE-PAINTSIGNSANDPOSTS.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 43ELLISONPARKGAZEBO811EASTRIVERSTREET8,000.00$CEDARSHAKEROOFISBADLY DAMAGED. Staffreccomendsrepairing,ahighusePark, withneedtoprotectinvestmentfromleaks 45ELLISONPARKLOGSHELTER811EASTRIVERSTREETPAIDFORANDCOMPLETED.Noactionnessesary,Repairwascompletedon theoriginalclaim. 46ELLISONPARKSIGN811EASTRIVERSTREET200.00$RE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 474THSTREETPARK506EAST4THSTREETPAIDFORANDCOMPLETED.Noactionnessesary,Repairwascompletedon theoriginalclaim. 484THSTREETPARK506EAST4THSTREETENTRYSIGN,POSTSANDPICNIC TABLESRE-STAIN. Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 49FREEWAYFIELDS2331MEADOWOAKAVE350.00$SIGNSANDTABLESRE-STAIN.PublicWorksStaffreccomendsrepairing, stafftimetopaintwillbereimbursedon claim,OK'dbyLMCIT 50GROVELANDPARK9940INNSBROOKDRIVE150.00$RE-STAINPICNICTABLE.PublicWorksStaffreccomendsrepairing, stafftimetopaintwillbereimbursedon claim,OK'dbyLMCIT 51HILLCRESTPARK1706WESTRIVERSTREET175.00$SIGNS,TABLES,BENCHESRE-STAIN.PublicWorksStaffreccomendsrepairing, stafftimetopaintwillbereimbursedon claim,OK'dbyLMCIT F:\CityClerk\agendas\2010CouncilAgendas\07-26-10\5IHaildamagespreadsheet.xlsx:7/22/2010 -PAGE4OF5- LOCATIONPROPERTYAPPROXIMATE NUMBERBUILDING/LOCATIONADDRESSREPAIRCOSTNOTESSTAFFINFORMATION 53MEADOWOAKPARK803MEADOWOAKDRIVE175.00$TABLES,SIGNS,BENCHES.PublicWorksStaffreccomendsrepairing, stafftimetopaintwillbereimbursedon claim,OK'dbyLMCIT 54SWANPARK121MISSISSIPPIDRIVE150.00$TABLES,BENCHESRE-STAIN.PublicWorksStaffreccomendsrepairing, stafftimetopaintwillbereimbursedon claim,OK'dbyLMCIT 55OTTERCREEKPARKGAZEBO1350WESTBROADWAYALREADYREPAIRED.Noactionnessesary,Repairwascompletedon theoriginalclaim. 56OTTERCREEKPARK1350WESTBROADWAYBENCHES,ETC.ALREADYPAID.Noactionnessesary,Repairwascompletedon theoriginalclaim. 57PARWESTPARK220KEVINLONGLEYDR300.00$SIGNS,TABLES,ETC.RE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 60PIONEERPARK9165FALLONAVENUE250.00$TABLESANDBENCHESRE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 62RIVERMILLPARK6332RIVERMILLDRIVE250.00$SIGNSANDTABLESRE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 63ROLLINGWOODSPARK6170BAKKENSTREET145.00$BENCHESANDTABLESRE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 64RIVERWALKPARKPICNICTABLE Noactionnessesary,Repairwascompletedon theoriginalclaim. 65CITYWIDE450.00$VARIOUSSIGNS,ETC.RE-STAIN.Staffreccomendsrepairing,stafftimeto paintwillbereimbursedonclaim,OK'dby LMCIT 66HILLCRESTPARK1706WESTRIVERSTREET898.00$ROOFANDDOORDAMAGE.Staffreccomendsrepairing,astructureto housematerialsandequipmentwithneedto protectinvestmentsfromleaks 67PUBLICWORKSSTORAGE8617AETNAAVENUE33,788.00$ROOFANDSIDINGDENTED.StaffreccomendsNotrepairing,this structureistohousematerialsthatnormally wouldbeoutsideandisfuturesiteofPublic Works,itsdemolitionisemminent 70BOWLINGALLEY100,000.00$ROOFANDSIDEWALLS.Staffreccomendsnottorepairatthistime. F:\CityClerk\agendas\2010CouncilAgendas\07-26-10\5IHaildamagespreadsheet.xlsx:7/22/2010 -PAGE5OF5- CityCouncilAgenda:7/26/10 1 7.ConsiderationofauthorizingCitystafftoproceedwithimplementingaRequestfor ProposaltosolicitsubmissionsfordesignandconstructionofaCityCentersignand electronicreaderboard.(TK/KB/RJ) A.REFERENCEANDBACKGROUND: ThestorminlateJunedidextensivedamagetotheHiWayLiquorstoresignandwill requirerepairorreplacement.Atthispoint,norepairestimateshavebeendetermined. ThisunfortunatecircumstanceprovidesCouncilwiththeopportunitytorevisittheideaof replacingthecurrentsignwithaninformationalsignwhichcouldincludeanelectronic readerboard. Ifthedecisionistorepairthecurrentsign,theinsurancecompanywouldbecontactedfor reimbursementandtheCitywouldberesponsibleforthedeductible.Therehasbeen somedamageinthepasttothe“legs”ofthesignthatcouldberepairedatthesametime. Costestimatescouldbesolicitedforthisadditionalwork. IftheCouncilprefers,staffcanresearchthecostofreplacingthecurrentsignwithanew sign.Thedesigngoalsthatstafffeelswouldbeimportanttolookatincorporatingwould be: ThetopofthesignwouldidentifyHiWayLiquors;thenanelectronicreader board;andbelowthatadirectionalsignidentifyingtheCitycampus,including FiberNet.Bothoptionsofeitherpylonormonumentstylesignwouldbe reviewed. Itwouldberecommendedtomaintainthecurrentcolorschemeofredandblack andhavethestructurebesimilarinstyletotheliquorstorebuilding. Theelectronicreaderboardwouldbeahighresolutionthatwouldbecompliant withallCitycodes,includingproximitytoHighway25,readerboardsize,and appropriatewordingforrecognizingtheCitycampus. Staffwouldaskinterestedsignvendorstocreatethesigndesignbasedonthe parametersidentified. ThegoalofthereaderboardwouldbetopromoteCityeventsandresidentinformation fortheLiquorStore,CommunityCenter,FiberNet,CityHall,PublicWorks,etc. However,Councilmayalsowanttoconsiderprovidingsomemanagedtimefornon- profitcommunityevents.Withthissignoption,therewouldbenoneedfortheportable blacksignsattheLiquorstoreandwouldhopefullyreducethenumberoflargeportable signsaroundthecommunityaswell. A1.BudgetImpact:Asnotedearlier,thecosttorepairthecurrentsignhasnotbeen determined.IfthisisthedirectionfromCouncil,repairquoteswouldbeobtained andsenttoourinsurancecarrier,whichwouldleaveadeductibleof$1,000tobe CityCouncilAgenda:7/26/10 2 paidbytheCity.TherewouldbeadditionalcostiftheCouncilwantedtorepair the“leg”ofthesignatthesametime. Inthepast,theoptionofaddinganelectronicreaderboardtotheexistingsignhas beenreviewed;thatcostwouldhavebeenapproximately$35,000forahigher resolutionsignthatwouldhavefitbetweenthe“legs”ofthesign.Thecostofa pylonormonumentsignisnotknownatthistime.However,anumberofyears ago,theformerLiquorStoremanagergotpreliminaryquotesofapproximately $70,000foranewsign.Withtheoptionofreplacingthesign,quoteswouldbe broughtbacktoCouncilforapprovalbeforeproceeding. Thestaffhasidentifiedpartnersforpayingforthissign:CommunityCenter- $40,000(fromtheBernick’scontract),FiberNetMonticello-$10,000,andthe LiquorStorefillinginthegap,afterincludingtheinsurancemoneythatwouldbe paidtowardthevalueofrepairingthesign. A2.StaffWorkloadImpact:Ifthedirectionistorepairthecurrentsign,Citystaff wouldcontactatleastthreesignvendors,whowouldberequestedtosupply quotesonthework.Thenoneofthevendorswouldbeselectedtodothework, andtheCitywouldsubmittheclaimtotheinsurancecompanyforreimbursement. Ifthedirectionistolookatreplacingthesign,Citystaffwouldensurethatthe designgoalsareclearlyidentifiedandsendoutanRFPtosignvendors.We wouldaskthattheyalsoprovidearepairquotetobesubmittedtotheinsurance company.Oncealldesignsarereturned,staffwouldreviewthebestdesignand costoptionsandreturntotheCouncilforapproval. B.ALTERNATIVEACTIONS: 1.MotiondirectingCitystafftosolicitquotesforrepairofthecurrentsign. 2.MotionauthorizingCitystafftoproceedwithimplementinganRFPprocessfor solicitingdesignideasandcostsassociatedwithsignconstructionconsistentwith theconceptsnotedabove. 3.Motiontodenyactionatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#2.TheCityCouncilhasreviewedtheoptionof eitheraddingareaderboardorreplacingthecurrentsignafewtimesinthepast.The situationofwinddamagetothesignprovidesfortheopportunitytoconsiderreplacement asanoption,withtheabilitytoutilizeinsurancedollarstooffsetsomeofthecost.Anew signwithanelectronicreaderboardwillnotonlypromoteHiWayLiquors,butother Cityentitiesandevents,therebyprovidinggoodpublicinformationwiththepossibilityof savingonadditionaladvertisingcostsforsomeevents. CityCouncilAgenda:7/26/10 3 D.SUPPORTINGDATA: PicturesofthedamagetotheHiWayLiquorstoresign