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City Council Agenda Packet 10-11-2010
AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,October11,2010–7p.m. Mayor:ClintHerbst CouncilMembers:TomPerrault,GlenPosusta,BrianStumpf,SusieWojchouski 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–September27,2010RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncementsandCouncilupdates a.CitizenComments: b.PublicServiceAnnouncements: 1)MayoralProclamationforFriendsoftheLibrary 2)Chamberluncheon“MeettheCandidates”(10/19) 3)Hi-WayLiquorsWineTastingEvent(10/22) 4)MCCHalloweenparade(10/30) c.StaffUpdates: 1)FiberNetUpdate 5.ConsentAgenda: A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments B.ConsiderationofadoptingResolution#2010-62toacceptcontributionfromSusie WojchouskiandlibrarybookdropfromFriendsoftheMonticelloLibrary C.ConsiderationofappointingarepresentativetotheMonticelloLibraryBoardto fillavacancyforatermtoexpireon12/31/2011 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.PublicHearing–ConsiderationofadoptingResolutionNo.2010-63ordering improvements,authorizingplansandspecifications,andauthorizingrequestsforquotes forThirdStreetMunicipalParkingLotDumpsterEnclosureImprovements,CityProject No.10C008 8.ConsiderationofadoptingResolution#2010-64approvingplansandspecifications, acceptingquotes,andawardingacontractforThirdStreetMunicipalParkingLot Common-UseDumpsterEnclosureImprovements,CityProjectNo.10C008 9.ConsiderationoflimitingdirectionoftrafficinthealleyonBlock35,OriginalTown,east ofthemunicipalparkinglot 10.AddedItems 11.ApprovepaymentofbillsforOctober11th 12.Adjournment CityCouncilAgenda:10/11/10 1 5A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees NameTitleDepartmentHireDateClass EileenPitelCertifiedFitnessInstructorMCC9/10PT JacobGalvinGuestServiceMCC9/28PT NameReasonDepartmentLastDayClass NEWEMPLOYEES TERMINATINGEMPLOYEES 5ACouncil_employeelist2010Revised:10/7/2010 CityCouncilAgenda:10/11/10 1 5B.ConsiderationofadoptingResolution#2010-62toacceptcontributionfromSusie WojchouskiandlibrarybookdropfromFriendsoftheMonticelloLibrary (CS) A.REFERENCEANDBACKGROUND: SusieWojchouskiisdeclininghercouncilsalaryof$600forOctobertobedonatedinto theGeneralFund.TheFriendsoftheLibraryraisedfundsforanewbookdropforthe MonticelloLibrary.ThebookdropwithsignageisnowinplaceattheLibraryandthey wouldliketodonatethebookdroptotheCityatavalueof$2607.10 Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: ResolutionNo.2010-62 CityofMonticello RESOLUTIONNO.2010-62 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE SusieWojchouskiCashValue$600 FriendsoftheLibraryLibraryBookDrop$2607.10 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE SusieWojchouskiCityofMonticelloGeneralfund(Oct) FriendsoftheLibraryCityofMonticelloLibraryfund AdoptedbytheCityCouncilofMonticellothis11thdayofOctober,2010. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/11/10 1 5C.ConsiderationofappointingarepresentativetotheMonticelloLibraryBoardtofill avacancyforatermtoexpireon12/31/2011 (TE) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoappointarepresentativetofilloutatermontheMonticello LibraryBoardforthepositionthatwasheldbyJudithDuchacGomez,whorecently resigned.TheLibraryBoardrecommendstheapprovalofMaribelCruzLongleytotake herplacewiththetermtoexpireonDecember31,2011. MaribelresidesandworksintheCityofMonticelloandindicates,inherapplication,an interestinservinginthecommunityasavolunteer.SheselectedtheLibraryBoardasa matchforherinterests. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheappointmentofMaribelCruzLongleytotheMonticello LibraryBoardwiththetermendingDecember31,2011. 2.Motiontonotapprovetheappointment. C.STAFFRECOMMENDATION: CityStaffandtheMonticelloLibraryBoardrecommendAlternative#1toappoint MaribelCruzLongleytotheLibraryBoard. D.SUPPORTINGDATA: Application CityCouncilAgenda:10/11/10 1 7.PublicHearing-ConsiderationofadoptingResolutionNo.2010-63ordering improvements,authorizingpreparationofplansandspecifications,andauthorizing requestsforquotesfortheBlock35MunicipalParkingLotCommon-UseDumpster Enclosures,CityProjectNo.10C008 (BW) A.REFERENCEANDBACKGROUND: OnSeptember13th theCityCouncilcalledfortonight’sPublicHearingfortheBlock35 municipalparkinglotdumpsterenclosureimprovementsforthepurposeofgathering publicinputontheproject,aswellastoconsiderassessmentstoallbenefitingproperty owners.Council’smotionalsoincludedaprovisionthatalldevelopedpropertiesshould shareinthecostsofthedumpsterenclosureimprovements. Theuseofcommon-usedumpsterswasfirstdiscussedin2002.Atthattime,planswere preparedthatshowedthetwoenddelineatorislandsonthenorthsideofthemunicipal parkinglot,southofthealley,beingreconstructedtoprovidesurmountablecurband gutterontheendsoftheislandsfacingthedriveaisles,andtheuseofconcretewalkin thecenteroftheseislandstoallowthedumpsterstoberolledonandoffthem.Somesort ofscreeningfencewouldthenbeusedtoscreenthedumpsters. Whenthe2010StreetReconstructionprojectwasawardedtheplansincludedanalternate bidforreconstructingtheBlock35municipalparkinglot,includingreconstructingthe twoendislandstoaccommodatecommon-usedumpstersbasedonthe2002plans.Staff thencontactedthepropertyownersonblock35todeterminewhomightstillbeinterested inparticipatinginacommon-usedumpsterproject,whattheirexpectationsandneeds wereinregardstothedesignoftheimprovements,andwhattheirexpectationswerein regardstofundingtheimprovements. Beforeschedulingameetingwiththeinterestedpropertyowners,staffinventoriedthe existingdumpstersinuseonBlock35todeterminewhichbusinessesgeneratedthemost trashandrecycling,andhowmanydumpstersmightneedtobemovedintotheparking lot.Atotalofthirteendumpsterswerelocatedbehindthebusinesses.Itwasnotedthat severalbusinessesutilizedmultipledumpsterstodisposeoftheirtrashandrecycletheir paperandcardboard.ItwasalsonotedthatCornerstoneCaféneededtodisposeoftheir grease,andthattheyweretheonlybusinesswiththisneed. Ifallthirteendumpstersweretoberelocatedtotheparkinglottheywouldoccupyalarge area,therebyreducingthenumberofavailableparkingstalls.Itwasthereforediscussed thattheonlywaytosignificantlyreducethenumberofrequireddumpsterswouldbeto utilizeasinglesolidwastehaulerallowingdifferentbusinessestousethesamedumpster. Inaddition,itwasdeterminedthatifthedumpstersweretobeemptiedmultipletimesper week,itwouldallowthenumberandsizeofdumpsterstobefurtherreduced,thereby reducingthesizeoftherequiredconcretepadandscreeningfence,andminimizingthe numberofparkingstallsthatwouldbelost.Inordertomoveaheadwithcompletinga preliminarydesign,staffhadtomaketheassumptionthatusingasinglevendorwouldbe possible. CityCouncilAgenda:10/11/10 2 StaffthereforecontactedVeoliaEnvironmental,ourcurrentcontractedsolidwaste vendor,todeterminehowmanydumpsterswouldberequiredifallthebusinessesonthe blockweretoparticipate.Basedonthenumberofexistingdumpstersinuse,Veolia estimatedthatfivedumpsters(twofortrash,twoforpaperandcardboard,andonefor grease)wouldprobablybesufficienttohandletheneedsofthebusinessesthatare currentlyinterested.Veoliaalsonotedthatitwouldbebesttolocatethegreasedumpster awayfromtheotherdumpstersduetothesplatteringofgreasethatoccurswhenthe wastegreaseispouredfromthepailsintothedumpster.Veoliaalsoestimatedthatifwe addedenoughspaceintheenclosurefortwoadditionaldumpstersthereshouldbeample roominthefutureforallbusinessesontheblocktoparticipate. OnJuly26th,theCityCouncilprovideddirectionthatthedumpstersshouldbeenclosed inmasonrystructures,similartotheenclosurebehindBeefO’Brady’s.Stafftherefore modifiedourpreliminarydesignsbeforesubmittingthemtothreelocalcontractorsfor quotes. Afterreceivingthequotes,staffmetwiththeinterestedpropertyownerstoreviewthe draftenclosuredesignsandassociatedcosts.Twodesignswereoriginallyproposed. Onedesignusedtwoseparatestructures,oneoneachendofthelotasproposedin2002. Theotherdesignusedasinglestructuretoreducecostsbyreducingtheoverallwallarea. Bothdesignsincludednatural,rock-facedblockwhichcouldbepaintedtanbyCitystaff toallowforeasiermaintenance,includingtheremovalofgraffiti.Duringourmeetingwe receivedvariouscommentsfromtheinterestedpropertyownersandsubsequentlyrevised thedesignofthesingleenclosurepriortosolicitingnewquotes. Therevisedenclosuredesign,alongwithsignedpetitionsfromthefourinterested propertyownerswhoagreedtobeassessedfortheimprovements,wasthenpresentedto theCityCouncilonSeptember13th,alongwithaquotefortheimprovements.Atthat time,theinterestedpropertyownersrequestedthatthedesignbemodifiedagaintouse twodumpsterenclosures,oneateachendofthelotasoriginallyproposed,whichwould allowviewingoftheexistingsignageforbusinessesnorthofthealleybehindthe proposedsteelroof(whichstaffrecommendsbeeitherrustorcranberryincolor). Staffthereforerevisedthedesignagainandsolicitednewquotes,whichwillbepresented indetailwiththenextagendaitem.Thefinaldesignincludedtwoenclosurestructures locatedsouthoftheparkingdelineatorislandsonbothendsofthelot.Thedumpsterscan thenberolledoutandemptiedthroughtheendsalongthedriveaisles.Theenclosureon thewestendofthelotincludesa5’x6’separateroomforagreasedisposaldumpster. Gabledsteelroofswereagainspecifiedoversingle-slopetominimizetheroofheight. Bothenclosureswillbebufferedonthesouthandnorthsidesusingcurbedislandsto preventvehiclesfromaccidentallyhittingtheenclosures.Theseislandswillinclude stampedconcretepads,whichwillhaveseverallandscapeplantersplacedontheminthe spring.TheconcreteflatworkandplantersareproposedtobeprovidedbythePublic WorksDepartment. CityCouncilAgenda:10/11/10 3 Thequotereceivedforconstructingthetwomasonrydumpsterenclosuresshownin Figures1and2,includinggabledsteelroofs,lockablegates,andthereinforcedconcrete slabstosupportthestructures,totals$17,447.99.Abreakoutofthecostsforthe individualdesigncomponentsisincludedinthefollowingagendaitem. Thecontractorwhoprovidedthequotefortheenclosuresanticipatesthattheenclosures couldbecompletedbytheendofOctober,butthiswillneedtobeverifiedwiththe contractorfollowingawardofcontract.Whiletheparkinglotreconstructionworkwillbe nearlycompletebythetimetheenclosureconstructionbegins,thelotwassetupsothat theenclosurescanbeconstructedwithoutimpactingthepavingorcurbworkalready completed. AssessmentConsiderations: ShouldCouncilchoosetoawardacontractforthecommon-usedumpsterenclosure improvementswiththenextagendaitem,benefitingpropertyownerswillbeassessedfor theimprovements.Theamountofeachpropertyowner’sassessmentcouldbebasedon severalassessmentmethodologiesincluding: Equalshares–Thetotalcostfortheimprovementscouldbesplitequallyamong propertyowners,whichmaybejustifiedifyouconsiderthatbusinessescomeand goovertime. Usage-based–Thetotalcostfortheimprovementscouldbesplitamongthe propertyownersbasedontheircurrenttrashandrecyclingdisposalallocation,for whichwehavenumbers.Thiswouldincludetheresidentialpropertiesabovethe businesses. Someotherformula–Councilmaydirectstafftouseanothermethodtocalculate assessmentratesforeachofthepropertyownersbasedonfeedbackreceivedat tonight’spublichearing. ItisimportanttonotethatthereissomequestionastowhetherornottheCitycan assessunwillingpropertyownersforthisimprovementbecauseitisnot specificallylistedasaprojecteligibletobefundedviaanassessmentprogramin theStateStatutes.Itislikelythatapropertyownerchallengingtheassessment againsthis/herpropertywouldwin.IfCouncildesiresfullparticipationpriorto orderingtheproject,itshouldberequiredthateachpropertyownersignan assessmentagreement.ThereareatotaloftenpropertyownersonBlock35,with theCitybeingoneofthem.Atpresentweonlyknowoffourotherproperty ownersthatarewillingtobeassessedfortheimprovements.Thismeansthere mayonlybefivepropertyownersthatarewillingtobeassessed. ServiceContractConsiderations: Toguaranteethatallparticipantswillagreetouse,andcontinuetouse,thesamesolid wastevendor,theCitywillneedtoadministerthecontractwiththevendor.Thisalso meansthattheCitymayhavetoinvoicetheparticipatingbusinessesfortheirshareofthe service.AlthoughtheCityisnotcurrentlydoingthisforanycommercialproperties,in CityCouncilAgenda:10/11/10 4 thisinstancestaffthinksitcouldbedonewithminimaleffort.Inaddition,theenclosures willbeconstructedonCitypropertyunlikeothercommon-usetrashenclosuresinthe City,whichfurthersupportsourdesiretomanagethewastecontracttoensureproper maintenanceandcontractaccountability. IftheCityweretoberesponsibleforadministeringthecontract,staffwouldrecommend contractingwithVeoliaEnvironmentalServicessincewecontractwiththemonallofour othersolidwastecontracts.ItshouldbenotedthatVeoliadoesofferamaintenance serviceforcleaningtheenclosure,whichissomethingthePublicWorksDepartmentis notcurrentlyequippedorstaffedtodo.Preliminaryserviceandmaintenancecostswill beavailableattheCouncilmeeting. ItshouldbenotedthatstaffmetwithRobHolzerwithVeoliaEnvironmentaltodiscuss thecostsavingsassociatedwithusingcommon-usedumpsters.AccordingtoRob,there willbearealcostsavingstoanycustomerwhousescommon-usedumpsterareasfor multiplebusinesses.Robprovidedthefollowingexampletosupportthisstatement. Eachbusinesscurrentlyhirestheirownwastevendortoemptytheirrecyclingandtrash containers.Regardlessofwhotheyuse,ittypicallytakesaminimumof5minutesto drivetoandemptyeachbusinessescontainer.So,forthe10businessesonblock35 whichuseabout18-yardsofcapacity,andassumingthattheirdumpstersareallemptied onceperweek,itwouldtakeabout216minutespermonthtoemptytheircontainers.But ifthecontainerswereup-sizedbasedonanaverageneedof18yardsperweek,you wouldthenonlyneedthree3-yardcontainerstoaccommodatetheirneeds.Andifthe three3-yarddumpsterswerelocatedinacommonarea,itwouldonlytake10minutesto pickupthe3containers.Ifthethreecontainerswouldneedtobepickedup8.66times permonth,thenpickingupthesecontainerswouldonlytake87minutes.Assuminga truckanddrivercosts$75.00perhourtooperate,or$1.25perminute,thecostfor haulingthetrashfromacommon-useareawouldonlybe$108.75permonth,whereasif notusingacommon-useareathecostforhaulingthesameamountoftrashwouldbe $270.00permonth.Thisresultsinasavingsof$161.25permonthfortheblock,or $16.13permonthperbusiness.Inaddition,therearefewercontainerswhichfurther reducecostsforthehauler,andtaxesareless. Councilcouldconsiderthisasanon-residentialsolidwastecollectionpilotprojectfor Block35.Optionscouldincludebillingallparticipatingbusinessesastandardwaste collectionbaserateuptoacertainnumberofpoundspercubicyardofwaste,andthen theycouldbebilledforwhatevertheydisposeofoverthatweightlimitpercollection period.Anddependingonitssuccess,thisprogramcouldbeextendedoutsideofBlock 35ifthedemandwerethereforit,potentiallyresultinginsignificantcostsavingsforall participatingbusinesses,industries,andothernon-residentialuses Itshouldbenotedthatbusinessestypicallyenterintomulti-yearcontractswiththeir wastevendorssotheymayneedtowaitfortheirexistingcontractstoexpirebeforethey arewillingtosignupforthepilotprojectorbeassessedforthecommon-usedumpster enclosureimprovements. CityCouncilAgenda:10/11/10 5 A1.BudgetImpact:BasedonCouncil’spreviousmotionthecostofthedumpster enclosureimprovementswillbeassessedtotheprivatepropertyowners. However,therewillbesomecoststotheCityforadministeringthewastecontract andbillingthebusinesses,forpaintingandmaintainingthestructures,andfor plantingthelandscapeplanterseachspring. A2.StaffWorkloadImpact:StaffworkloadimpactswillincludeseveralFinance Departmentstaffforbillingforthewasteremovalservices;numerousPublic WorksDepartmentstaffforpaintingthemasonrywalls,landscapingtheplanters fortheislands,andadministeringthecontractforthesolidwastevendor;andan EngineeringDepartmentstaffpersonforinspectingconstructionofthe improvements. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolutionNo.2010-63orderingimprovements,authorizing preparationofplansandspecifications,andauthorizingrequestsforquotesforthe Block35MunicipalParkingLotDumpsterEnclosureImprovements,CityProjectNo. 10C008. 2.MotiondenyingadoptionofResolution2010-63. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.Thecreationofacommon-usetrash enclosurewillbeanaestheticimprovementtotheentireblock.Thepropertyownerswill alsobenefitfromusingthecommon-usedumpsterenclosuresbysavingmoneyontheir wastehaulingserviceandbyremovingthedumpster(s)fromtheareabehindtheir businesses,freeinguproomforadditionalparkingorotherdesireduses. D.SUPPORTINGDATA: ResolutionNo.2010-63 Figure1–PlanViewofWestDumpsterEnclosureDesign Figure2–PlanViewofEastDumpsterEnclosureDesign CITYOFMONTICELLO WRIGHTCOUNTYMINNESOTA RESOLUTIONNO.2010-63 ORDERINGIMPROVEMENTS,AUTHORIZINGPLANSANDSPECIFICATIONS ANDAUTHORIZINGREQUESTSFORQUOTESFORBLOCK35 MUNICIPALPARKINGLOTCOMMON-USEDUMPSTERENCLOSURES CITYPROJECTNO.10C008 WHEREAS,aresolutionwasadoptedbytheCityCouncilonSeptember13,2010,callingfora PublicHearingonOctober11,2010onaproposedprojecttoconstructCommon-UseDumpster EnclosuresintheThirdStreetMunicipalParkingLotonBlock35,OriginalTownofMonticello; and WHEREAS,afterdueNoticeofPublicHearingwasprovidedtoaffectedpropertyownerson saidproposedproject;and WHEREAS,atsaidhearingtherewaspresentedareasonableestimateoftheamounttobe assessedandadescriptionofthemethodologytobeused; NOWTHEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello, Minnesotaasfollows: 1.Saidimprovementsarenecessary,cost-effective,andfeasible. 2.Itisadvisable,expedientandnecessarythatsaidimprovementsasdescribedintheNotice ofHearingthereonbeconstructed,andthesameareherebyorderedmade. 3.TheimprovementsdescribedinsaidNoticeofHearingareherebydesignatedandshallbe knownastheBlock35MunicipalParkingLotCommon-UseDumpsterEnclosures,City ProjectNo.10C008. 4.TheCityEngineerisherebydirectedtopreparefinalplansandspecificationsforsaid improvements. 5.TheCityCouncilshallletthecontractforallorpartoftheworkforsaidimprovements ororderallorpartoftheworkdonebydaylabororotherwiseasauthorizedby MinnesotaStatutes,Section429.041,Subdivision2withinoneyearofthedateofthis resolutionorderingsaidimprovements. ADOPTEDBY theMonticelloCityCouncilthis11thdayofOctober,2010. CITYOFMONTICELLO ___________________________________ ClintHerbst,Mayor ATTEST: ____________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/11/10 1 8.ConsiderationofadoptingResolution#2010-64approvingplansandspecifications, acceptingquotes,andawardingacontractfortheBlock35MunicipalParkingLot Common-UseDumpsterEnclosures,CityProjectNo.10C008.(BW) A.REFERENCEANDBACKGROUND: Council’sactionsonthisitemwill,ofcourse,dependontheoutcomeofthepublic hearingheldduringthepreviousagendaitem. RequestsforquotesweresubmittedtothreelocalcompaniesincludingFullerConcrete andMasonryfromMapleLake;LipinskiConcrete,Inc.fromBuffalo;andF.H.Schmidt, Inc.fromBuffalo.Wealsocalledafourthcontractorandleftavoicemailmessage askingiftheywereinterestedinprovidingaquoteforthisworkbuttheynever responded. Onlyonequotewasreceivedinreturnfortheabove-referencedproject,whichwas openedonWednesday,October6,2010.Whileinsomecasesthismightcausesome concern,basedonthepreviousquotesreceivedforthisproject,(ofwhichtherewere severalduetothechangingdesignconsiderations)FullerConcreteandMasonryhad consistentlyreturnedthelowestquote.Inaddition,usingthepreviousquotesasbaselines thisquoteactuallycameinlowerthananticipated.Italsodidnotcomeasasurprisethat theothertwocontractorsdidnotsubmitquotesforthisfinaldesignastheydidn’tsubmit quotesasrequestedforthepreviousdesigneither. AsummaryofthequoteincomparisontothetotalEngineer’sEstimateisincluded below,andthefullquoteisattachedassupportingdata. DumpsterEnclosureComponents Fuller Concrete,Inc. Engineers Estimate ConcreteBaseSlabs$1,944.00 Rock-FacedConcreteBlock$7,350.00 Steel-FramedLockableDoors$2,350.00 GabledSteelRoofs$4,403.99 ProtectiveBollards$1,400 TotalQuote $17,447.99$19,500.00 ItshouldbenotedthatFuller’squoteisbasedonthecontractorbeingabletopourthe entiretyoftheirbaseslabsinsidepreformedconcreteformsthatwehadintendedto provideaspartoftheThirdStreetparkinglotreconstructionproject.However,dueto thecosttopourtheformscominginhigherthananticipated,weonlyprovidedformwalls ontwosidesoftheeastenclosurearea,andononesideofthewestenclosurearea.These formswerenecessarytoallowthecontractortopaverightuptotheenclosurearea, therebypreventingafuturepatchbetweentheparkinglotpavementandtheenclosure CityCouncilAgenda:10/11/10 2 slab.However,basedonaphoneconversationIhadwithStanFullerofFullerConcrete andMasonryonThursdayafternoonheanticipatesthatthischangeshouldonlyaffectthe quotedpriceoftheconcreteslabsminimally,ifatall. Theenclosuredesignsareattachedassupportingdatawiththepreviousagendaitem. Aswasstatedinthepreviousagendaitem,itisanticipatedthattheenclosurescanbe constructedbytheendofOctober,butthiswouldneedtobeverifiedwiththecontractor followingawardofcontract. A1.BudgetImpact:Thecosttoconstructtheenclosuresisproposedtobe100% assessedtotheownersofdevelopedpropertiesonBlock35.However,aswas discussedduringthepreviousagendaitem,therewillbesomecoststotheCityfor administeringthewastecontractandbillingthebusinessesforservice,for paintingandmaintainingthestructures,andforplantingthelandscapeplanters eachspring. A2.StaffWorkloadImpact:StaffworkloadimpactswillincludeseveralFinance Departmentstaffforbillingforthewasteremovalservices;numerousPublic WorksDepartmentstaffforpaintingthemasonrywalls,landscapingtheplanters fortheislands,andadministeringthecontractforthesolidwastevendor;andan EngineeringDepartmentstaffpersonforinspectingconstructionofthe improvements. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolutionNo.2010-64approvingplansandspecifications, acceptingquotesandawardingacontractfortheBlock35MunicipalParkingLot Common-UseDumpsterEnclosures,CityProjectNo.10C008,intheamountof $17,447.99. a.TheadoptionofthisResolutionshouldbecontingentonthe participatingpropertyownerssigningassessmentagreementswiththe Cityforthecostofthecommon-usedumpsterenclosures.(This wordingisincorporatedintotheattachedResolution.) 2.MotiontodenyadoptionofResolutionNo.2010-64atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.Thecreationofacommon-usetrash enclosurewillbeanaestheticimprovementtotheentireblock.Thepropertyownerswill alsobenefitfromusingthecommon-usedumpsterenclosuresbysavingmoneyontheir wastehaulingserviceandbyremovingthedumpster(s)fromtheareabehindtheir businesses,freeinguproomforadditionalparkingorotherdesireduses. CityCouncilAgenda:10/11/10 3 D.SUPPORTINGDATA: ResolutionNo.2010-64 QuotefromFullerConcreteandMasonry CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-64 APPROVINGPLANSANDSPECIFICATIONS,ACCEPTINGQUOTES, ANDAWARDINGCONTRACTFORBLOCK35MUNICIPAL PARKINGLOTCOMMON-USEDUMPSTERENCLOSURES, CITYPROJECTNO.10C008 WHEREAS,pursuanttoamotionapprovedbytheCityCouncilonJuly26,2010,andon September13,2010,theCityEngineerhaspreparedplansandspecificationsfortheBlock35 MunicipalParkingLotCommon-UseDumpsterEnclosuresandrelatedimprovements;and WHEREAS,theCityEngineerhaspresentedsuchplansandspecificationstotheCouncilfor approvalonOctober11,2010;and WHEREAS,theCityhassolicitedquotesfortheBlock35MunicipalParkingLotCommon-Use DumpsterEnclosuresaccordingtotheplansandspecifications;quoteswerereceived,opened, andtabulated,andthefollowingquoteswerefoundtocomplywithsaidplansandspecifications: CONTRACTORTOTALBASEQUOTE FullerConcrete&Masonry$17,447.99 WHEREAS,thequotesubmittedbyFullerConcreteandMasonry,MapleLake,MNinthe amountof$17,447.99forthetotalamountforsaidproject,inaccordancewiththeplansand specifications,wasthelowestresponsiblequoteandshallbeandherebyisaccepted;and WHEREAS,propertyownerswithinBlock35oftheOriginalPlatintheCityofMonticellowho signassessmentagreementsrelatedtosaidCommon-UseDumpsterEnclosureswillbeassessed theirshareof100%ofthecostsoftheimprovements;and WHEREAS,theCityofMonticelloplanstoinstituteapilotprojectfornon-residentialtrash collectioninBlock35oftheOriginalPlatforanybusinesseslocatedwithinthisblock. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk, areherebyapproved. 2.Quotessubmittedfortheprojectaccordingtotheplansandspecificationsarehereby accepted. 3.TheMayorandCityAdministratorareherebyauthorizedanddirectedtoenterintoa contractwithsaidcompany,representedbythelowquote,fortheconstructionofsaid improvementsforandonbehalfoftheCityofMonticello. 4.TheCouncilwillconsidertheproposedimprovementsforsaidCommon-UseDumpster Enclosuresinaccordancewiththeplansandspecificationsandtheassessmentof benefittingpropertiesforalloraportionofthecostoftheimprovementspursuantto MinnesotaStatutes,Chapter429atanestimatedtotalcostof$17,447.99. 5.Anassessmentrollshallbepreparedforthosepropertyownerswhosignassessment agreementstobeassessedtheirshareof100%ofthecostsoftheBlock35Municipal ParkingLotCommon-UseDumpsterEnclosures,CityProject10C008. 6.TheCityofMonticellowillworkwithpropertyandbusinessownerstoimplementand coordinate,asapilotproject,anon-residentialtrashcollectionsystem. ADOPTEDBY theMonticelloCityCouncilthis11th dayofOctober,2010. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/11/10 1 9.ConsiderationoflimitingdirectionoftrafficinthealleyonBlock35,OriginalTown, eastofthemunicipalparkinglot.(BW) A.REFERENCEANDBACKGROUND: ThequestionofwhetherthealleyonBlock35shouldbesignedasaone-wayhasagain surfacedfollowingthedemolitionofFlicker’swarehousebuildingneartheeastendof thealley.Thisalleywassignedasaone-wayinoffofTH25manyyearsago,butthat signeventuallydisappeared.TheninSpring,thisquestionwasagainraisedwhenthe Flicker’swerelookingatredevelopingtheirlotalongthealley.Atthattime,several businessesweighedinonthesubject,asdidstaffandtheCityCouncil.Intheendthe Councildirectedstafftosignthealleyasaone-wayouttoTH25.Staffsubsequently installedaone-waysign,butthesigndisappearedsometimeoverthesummerwhich meansthealleyhasbeenoperatingasatwo-wayalleysincebydefault. Mr.Flickerrecentlysentseveralemailsnotinghisconcernsovertheuseofthealleyasa two-wayfacility.Inhisemails,henotedthatthealleyshouldbesignedasaone-wayin fromTH25duetothenarrowwidthofthealley,andbecauseitisnotsafetopullout ontoTH25atanytimeoftheday. Citystaffhasinventoriedtheexistingsigningforallofthealleysand/orentrancesalong TH25betweenThirdStreetandRiverStreetandourfindingsareasfollows. Block No. Entrance Type Entrance Width (ft) ExistingSigning 34Alley10One-wayinfromTH25toCedarStreet. 35Alley20Notsigned operatesastwo-wayalley. 52Alley10Notsigned operatesastwo-wayalley. 53Driveway24One-wayinfromTH25intoparkinglot. Thissupportsstaff’sunderstandingthatallofthemid-blockaccessesalongTH25inthe downtownareawereoriginallysignedasone-wayentrancesinfromTH25.Withthisin mind,staffrecommendssigningthealleyonBlock35asaone-wayinfromTH25 betweenTH25andsigningthemunicipalparkinglotbyinstallingONE-WAYsignsin thealleyattheentrancetothealleyfromTH25,alertingdriverswhoareenteringthe alleythatitisaone-wayfacility,andneartheeastendofthemunicipalparkinglotto preventdriversfromheadingeasttowardsTH25.Inaddition,aDONOTEXITsign shouldbeinstalledattheendofthealleyatTH25. Overtheyearsstaffhasreceivedvaryingcommentsfromdowntownpropertyand businessowners,aswellasthetravelingpublic,onhowtobestregulatethedirectionof trafficindowntownalleysandatdrivewayentrances.Thesecommentstendedtodiffer basedonthetypeofbusinessanditsproximitytoTH25.Ultimately,duetothehigh trafficvolumesonTH25andthelimitedvisibilityatsomeofthealleyanddriveway entrances,therisksassociatedwithaccessingTH25atmid-blocklocationswillalways CityCouncilAgenda:10/11/10 2 behigh,nomatterwhichturningmovementsareallowed.Andtherisksassociatedwith left-inandleft-outmovementsareespeciallyhighsinceaccidentsassociatedwiththese movementsaretypicallymoresevere.ThisiswhyMn/DOTrequiresthatcertainaccess controlimprovementsbeimplementedwhencapacityimprovementsaremadealongtheir highways,includingaddingraisedconcretemediansbetweenintersectionstolimitmid- blockaccessestoright-in,right-outonlymovements. A1.BudgetImpact:IfCouncildirectsstafftoinstallone-waysigninginthealleythe StreetsDepartmentwillneedtopurchaseandinstallthesigns.Signsandposts costabout$100foreachsignandpostcombination. A2.StaffWorkloadImpact:IfCouncildirectsstafftoinstallthesignsrecommended bystaff,itwouldrequireapproximately6hoursofstafftimetopurchase,pickup, andinstallthesigningrecommendedbystaff. B.ALTERNATIVEACTIONS: 1.Motiondirectingstafftopurchase,pickupandinstallthesignsinBlock35as recommendedbystaff. 2.MotiontodenysigninginBlock35. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Staffbelievesitwouldbesafestforthetraveling publictoprovidesigninginthisalleyofBlock35thatisconsistentwiththeothermid- blockaccessesalongTH25inthedowntownareawhichareeithernow,orwereatone time,signedasone-wayentrancesfromTH25. D.SUPPORTINGDATA: FigureA-ExistingTrafficDirectionsinDowntownAlleys&EntrancesalongTH25