City Council Agenda Packet 10-25-2010AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,October25,2010–7p.m.
Mayor:ClintHerbst
CouncilMembers:TomPerrault,GlenPosusta,BrianStumpf,SusieWojchouski
1.CalltoOrderandPledgeofAllegiance
2A.ApprovalofMinutes–October4,2010SpecialMeeting
2B.ApprovalofMinutes–October11,2010RegularMeeting
3.Considerationofaddingitemstotheagenda
4.Citizencomments,publicserviceannouncementsandCouncilupdates
a.CitizenComments:
b.PublicServiceAnnouncements:
1)MCCHalloweenParade(10/30)
2)GeneralElection(11/2)
3)LeafPickup(11/13)
4)WinterParking(11/15)
c.StaffUpdates:
1)ZoningOpenHouse–scheduleforpublichearings
5.ConsentAgenda:
A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
B.ConsiderationofadoptingResolution#2010-65toacceptcontributionfromTom
Perrault
C.Considerationofapprovinglistingagreementforcity-ownedproperties
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
7.PublicHearing–ConsiderationofadoptingResolution#2010-66approvingassessment
rolltobecertifiedfor2011payabletaxyearfordelinquentutilities
8.PublicHearing–ConsiderationofadoptingResolution#2010-67approvingassessment
rolltobecertifiedfor2011payabletaxyearfor2010StreetReconstruction
Improvements,CityProjectNo.10C001
SPECIALMEETING
5:45pm–Litigation(Closed)
6:30pm–Discusspotentiallandsale(formerbowlingalleysite)
9.ContinuationofPublicHearing–ConsiderationofadoptingResolutionNo.2010-63
orderingimprovements,authorizingplansandspecifications,andauthorizingrequestsfor
quotesforBlock35MunicipalParkingLotCommon-UseDumpsterEnclosures,City
ProjectNo.10C008
10.ConsiderationofadoptingResolution#2010-64approvingplansandspecifications,
acceptingquotes,andawardingacontractforBlock35MunicipalParkingLotCommon-
UseDumpsterEnclosures,CityProjectNo.10C008
11.ConsiderationofapprovingSnowPlowing/RemovalPolicyfor2010-2011Seasonwith
reviewofsidewalks/pathwaysdesignatedforsnowremoval
12.ConsiderationofcallingforaJointMeetingwithPlanningCommissiononNovember8th
13.AddedItems
14.ApprovepaymentofbillsforOctober25th
15.Adjournment
CityCouncilAgenda:10/25/10
1
5A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
NameTitleDepartmentHireDateClass
EmilyMcAlpineGuestServiceMCC10/6PT
KaylaWaldClimbingWallAttendantMCC10/5PT
DorothySchmidtWyattCertifiedFitnessInstructorMCC10/5/10PT
NameReasonDepartmentLastDayClass
VeronicaYeVoluntaryMCC9/24PT
NEWEMPLOYEES
TERMINATINGEMPLOYEES
5ACouncil_employeelist2010Revised:10/22/2010
CityCouncilAgenda:10/25/10
1
5B.ConsiderationofadoptingResolution#2010-65toacceptcontributionfromTom
Perrault (CS)
A.REFERENCEANDBACKGROUND:
TomPerraultiscontributing$250forSeptembertogointotheGeneralFund.As
requiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneeds
toadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
ResolutionNo.2010-65
CityofMonticello
RESOLUTIONNO.2010-65
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
TomPerraultCash$250
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
TomPerraultCityofMonticelloGeneralfund(Oct)
AdoptedbytheCityCouncilofMonticellothis25thdayofOctober,2010.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/25/10
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5C.ConsiderationofrenewinglistingagreementswithWayneElamofCommercial
RealtySolutions (MB)
A.REFERENCEANDBACKGROUND:
TheCityCouncilapprovedenteringintoaCommercialListingAgreementwithWayne
ElamonMarch23,2009forCityownedpropertiesknownasJeffersonCommonsand
theBowlingAlley.Atthetimeofapprovalin2009,WayneElamwasworkingfor
VantagePointPartners.SubsequenttotheCityCouncilapproval,WayneElam
developedhisownbrokercompanyknownasCommercialRealtySolutions.
DuetothefactthatMr.Elam’sobligationwithVantagePointPartnershasexpired,the
listingagreementsarevoid.Mr.ElamisrequestingtheCityauthorizerenewalofthe
listingagreementsunderhisnewcompanyname.Thetermsofthelistingagreements
havenotchanged.TheCitycancancelthecontractwithin30dayswrittennotice.
JeffersonCommonswillcontinuetobelistedatapricerangeof$7to$9squarefoot
price,withthecaveatthattheCityisopentooffers.Itshouldbenotedthislistpriceis
quiteabithigherthanthegoingmarketrate.IftheCitydesirestosellthepropertyinthe
nearfutureandbewithinarealisticcompetitivemarket,WayneElamwouldrecommend
apricereductiontoapproximately$2persquarefoot.Asyoumayrecall,theCity
CouncildiscussedhowtheCityshouldmarketandpricethispropertyin2009whenthey
determinedthepropertyshouldbelistedwithacommercialbroker.Atthattime,the
CouncilstatedtheCitycanwaittosellJeffersonCommonsunderbettermarket
conditions.Therefore,basedonthispreviousdirection,staffhaskepttheoriginalagreed
uponpriceof$7-9persquarefootintheListingAgreementagainwiththeclausethatthe
Brokeristobringforwardandpromoteanyoffers.TheoldBowlingAlleypropertyis
listedfor$695,000.
A1.BudgetImpact:Noneatthistime.
A2.StaffWorkloadImpact:ListingwithWayneElamassistsstaffin
communicatingandnetworkingwithagreaterpoolofbrokersandendusers.
B.ALTERNATIVEACTIONS:
1.MotiontoapproverenewingListingAgreementswithCommercialRealty
Solutions.
2.MotiontonotrenewListingAgreementswithCommercialRealtySolutions.
C.STAFFRECOMMENDATION:
CityStaffrecommendsAlternative#1torenewtheattachedListingAgreementswith
WayneElamforCity-ownedpropertiesknownasJeffersonCommonsandtheold
BowlingAlley.Mr.Elamisanaggressive,proactivebrokerthatworksvery
complimentarywiththeCity.Mr.ElamcontinuallypartnerswiththeCityatvarioustrade
CityCouncilAgenda:10/25/10
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showsandconferencestofurtherpromoteMonticello.WaynehasmeetwithStaffmany
timestodiscusspotentialleadsandbrainstormideasonbestusesforvariousproperties.
Itisstaff’sopinion,bylistingpropertywithMr.Elam,theCitygainsadditionalexposure
amongkeydecisionmakers.
D.SUPPORTINGDATA:
ListingAgreements
CouncilAgenda:10/25/10
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7.PublicHearing-ConsiderationofadoptingResolution#2010-66approving
assessmentrollfordelinquentutilitiestobecertifiedfor2011payabletaxyear (TK)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisagainaskedtoadoptanassessmentrollforutilitybillingaccounts
whicharedelinquentmorethan60daysandtocertifytheassessmentrolltotheCounty
Auditorforcollectiononnextyear'srealestatetaxes.
Thedelinquentutilityaccountsthatareincludedwiththeagendaareaccountsthatareat
least60dayspastdueandincludeallnewdelinquentsfromthelasttimewecertified
them.TheCouncilpreviouslyapprovedtheestablishmentofanadministrativefeeof$50
peraccountthatisaddedtoeachdelinquentassessment.Itshouldbenotedthatthe
amountsshownontheencloseddelinquentutilitieslistdonotincludetheadditional$50
administrationfeeforthepreparationoftheassessmentroll.Thisfeewillbeaddedafter
theassessmentrollisapprovedbyCouncil.
Thedelinquentutilityamountsbeingcertifiednowisabovethepreviouscertificationas
thisonecontainssummeroutdoorwateruse,butissimilartotheamountcertifiedlast
yearforthesametimeperiodandthenumberofpropertiesbeingcertifiedarevery
similartopastdelinquentutilitycertifications.
Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor
certificationataninterestrateof6%asallowedbystatestatute.Asinthepast,ifany
accountsarepaidwithin30daysaftertheadoptionoftheassessmentroll,theycanbe
paidwithouttheadditionalinterestbutwouldincludethe$50processingfee.Becauseof
theThanksgivingholiday,paymentswouldbeaccepteduptoNovember30th.
A.1BudgetImpact:Certificationofdelinquentutilityaccountsiscollectionofrevenuethe
Cityshouldhavereceivedin2010butbecauseofthenon-paymentthesemonieswillnot
becollecteduntil2011whenitwillappearonthetaxrolls.
A.2StaffWorkload-Theprocessforcollectingdelinquentutilityamountsistime
consumingwithpreparingandmailingdelinquentnotices;preparingandmailingnotices
ofthepublicassessmenthearingaswellasotherclericalworkinpreparingtheamounts
forcertification.Themosttimeconsumingstepoftheprocessisverifyingthe
delinquentaccountdataagainstWrightCountypropertytaxrecords.The$50feethatis
addedtothedelinquentaccountshelpsdefraythecostofstafftimeandpublication
expenses.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2010-66approvingtheassessmentrollforthe
delinquentutilitiesaspresented.
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2.MotiontoadoptResolution#2010-66withadjustmentstotheassessmentrollas
directedbyCouncilandbaseduponinputduringthepublichearing.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1thattheCounciladopttheassessmentrollaspresented.
Alloftheaccountsareatleast60dayspastdueandhavebeengivenpropernoticeofthis
assessmenthearingandampleopportunitytopaytheaccountsinfull.Allutility
accountswerenotifiedthattherewouldbeanadditional$50administrativefeeattached
toeachoutstandingbalanceiftheaccountwasnotpaidbytheendofbusinessonOctober
22,2010.
D.SUPPORTINGDATA:
Resolution#2010-66
Listingofdelinquentutilityaccountstobecertified
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2010-66
ADOPTINGASSESSMENTROLLCERTIFYING
DELINQUENTUTILITIESFOR2011PAYABLETAXYEAR
WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand
heardandpasseduponallobjectionstotheproposedassessmentfordelinquentutilityaccount
charges,
NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchproposedassessments,acopyofwhichisattachedheretoandmadeaparthereof,is
herebyaccepted,fortheamountshownplusanadditional$50certificationfee,andshall
constitutethespecialassessmentsagainsttheparcelsnamedherein,andeachtractofland
thereinincludedisherebyfoundtobebenefittedbytheassessmentleviedagainstit.
2.Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof
thefirstMondayinJanuary2011,andshallbearinterestattherateof6percentper
annumfromthedateoftheadoptionofthisassessmentresolution.Tothefirst
installmentshallbeaddedinterestontheentireassessmentfromthedateofthis
resolutionuntilDecember31,2011.
3.Theownerofthepropertysoassessedmay,atanytimeuptoNovember30,2010,pay
thewholeoftheassessmentonsuchpropertytotheCityTreasurer,exceptthatnointerest
shallbechargediftheentireassessmentispaidwithinthistimeframefromtheadoption
ofthisresolution.
4.Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor
tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected
andpaidoverinthesamemannerasothermunicipaltaxes.
ADOPTEDBY theMonticelloCityCouncilthis25thdayofOctober,2010.
CITYOFMONTICELLO
________________________________
ClintHerbst,Mayor
ATTEST:
_________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/25/10
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8.ConsiderationofadoptingResolution#2010-67approvingassessmentrollfor2010
StreetReconstruction,CityProjectNo.10C001tobecertifiedfor2011payabletax
year (BW)
A.REFERENCEANDBACKGROUND:
Thepreliminaryassessmentrollsforthe2010StreetReconstructionproject,which
includesArea4A,includingWalnutStreetfromWestRiverStreettoFrontStreet;Prairie
Road;andtheBlock35municipalparkinglotreconstruction,havebeenupdatedto
reflectpreviousCouncilmotionsregardingcoststobeassessed,includingthe
considerationofusingactualconstructioncoststodeterminethefinalassessmentrates
proposedforadoption.
InaccordancewithMinnesotaStatute429,inordertobondforthisprojecttheCity
Councilmustholdapublichearingpriortoawardingacontractforconstructionofthe
improvements.HearingswereconductedonFebruary22,2010forthebaseprojectplus
alternates#1,#3,#5and#6,onMay24,2010foralternate#4,andonJune14,2010for
alternate#2.Inaddition,Councilmustconductanassessmenthearingatthecompletion
oftheproject.
WrightCountyrequiresthatassessmentsbecertifiedtotheCountyAuditorbyNovember
30,2010forcollectiononnextyear’staxes.Thisdeadlinewillbemetbyconductingthe
assessmenthearingthisevening,whichallowedadequatetimeforthepublicationand
mailingofnoticestosatisfytherequirementsforpublicimprovementprojectsin
accordancewithMinnesotaStateStatutesChapter429.
Whileconstructionoftheprojectisstillnotcomplete,thevastmajorityoftheprojecthas
beencompleted.Staffhasthereforecalculatedtheactualconstructioncostsknownto
date,andhasestimatedcostsforthefewremainingconstructionitemsnotyetcomplete
inordertomeettheassessmenthearingdeadlinesperStateStatute.Staffisconfidentthat
theestimatedcostswillbeveryclosetotheactualcostsuponprojectcompletion.
Thetablebelowidentifiesthecostsofthebasebidpluseachofthealternatebiditemsas
estimatedbytheengineer,asbidbythecontractortheprojectwasawardedto,andthe
estimatedfinalconstructioncost.Indirectcosts,whichincludeengineering,material
testing,administration,legal,andfinancingcosts,areestimatedat$519,517,whichtotals
approximately22%oftheestimatedfinalconstructioncost.
Engineer’s
Estimate
Redstone’s
Bid
Final
Construction
Cost
BaseBid
Area4A&PrairieRoad $2,519,137.75 $2,165,392.38
$2,026,995.12
(includes
$24,145.12
forworkon
CityCouncilAgenda:10/25/10
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private
property)
Alternate#1
WalnutStconnectionto
RiverSt
$49,715.80 $38,960.59 Notapproved
Alternate#2
ThirdStPkgLot
Reconstruction $74,091.00 $62,340.40
$73,924.76
(includes
$11,584.76
forworkon
private
property)
Alternate#3
ChestnutLiftStationWet
Well
$113,026.30$143,329.99$143,330
Alternate#4
WalnutSt-RiverSttoFront
St
$22,965.00$23,977.40$16,280
Alternate#5
ParWestPkgLot
Reconstruction
$18,725.00$22,269.00$22,269
Alternate#6
PrairieRdSidewalk $54,217.00$45,070.50$46,370
TOTALCOSTS
BaseBid+Approved
Alternates
$2,802,162.05 $2,462,379.67 $2,329,168.88
ThisprojectwasinitiallyfundedthroughGeneralObligationbonds,whichwillbepaid
backusingacombinationoffundingsourcesincludingstateaidfunds;street
reconstructionfunds;stormsewer,sanitarysewerandwatertrunkfunds;andassessments
tobenefitingproperties,whicharediscussedindetailbelow.
Residentialassessments-
Benefitingresidentialpropertiesarebeingassessedforstreetandsidewalkimprovements
usingflatratespreliminarilyapprovedbyCouncilintheamountsof$3,800perproperty
forstreetimprovementstoArea4A,PrairieRoadandWalnutStreet,and$153per
propertyforsidewalkimprovementsonPrairieRoad,regardlessofthesizeorlocationof
thepropertyorthenumberofaccesses.
Consistentwithpastpractice,thepreliminaryresidentialstreetassessmentrateapproved
forthisprojectincorporateda5%peryearincreaseovertherateassessedforthe2007
StreetReconstructionproject,andthesidewalkassessmentratewassetsothatresidents
wouldpayfor25%ofthesidewalkcostswiththeCitypayingtheremaining75%.
Uponapprovingthepreliminaryassessmentratesforthisyear’sproject,Councilsaid
CityCouncilAgenda:10/25/10
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theymaywanttoconsiderreducingassessmentratesbasedonactualconstructioncosts,
assumingthattheconstructioncostswouldbelowerthantheengineer’sestimate.Based
onthefinalestimatedconstructioncosts,itappearsthatconstructioncostsshouldbeless
thanoriginallyestimatedsoCouncilmaybeabletoreduceoneofmoreoftheassessment
rateswhilestillmeetingthe20%assessmentthresholdrequiredbyStateStatute.
Staffdoesnotrecommendreducingtheresidentialstreetassessmentratesincethe
preliminaryrateapprovedbyCouncilisalreadysignificantlylessthanwhatother
comparablecitiesassesstheirresidentsforsuchprojects.Andduetotheincreasing
budgetdeficitsfacinglocalgovernments,staffrecommendsincreasingresidentialstreet
reconstructionassessmentratesonfutureprojects,whichcanbeexploredinmoredetail
whenthenextstreetreconstructionprojectisproposed.
StaffdidreducetheresidentialsidewalkassessmentrateforPrairieRoadto$111perunit
basedonbidprices.Thesecostsarereflectedinthefinalassessmentrolls.Theestimate
inthefeasibilityreportwas$153perunit.Thesidewalkassessmentsincludeproperties
intheneighborhoodsadjacenttoPrairieRoad(i.e.thesidestreets)sinceallofthese
propertiescanaccessthesidewalkregardlessifitfrontstheirpropertyandwherethey
havenoalternativepedestrianaccess.
Non-residentialassessments-
Benefitingnon-residentialpropertiesarebeingassessedforstreetimprovementsonaper
footbasisatthepreliminarilyapprovedrateof$80perfrontfoot.Thisratewas
recommendedsinceitwasusedonthemostrecentprojectsand,leadinguptothose
projects,theratehadbeenincreasedannuallybasedontheconstructioncostindex.Staff
thereforebelievesthisrateisstillreasonable.However,becausethisprojectreceived
favorablebids,about9%belowtheengineer’sestimatefortheconstructionofstreet
improvements,staffreviewedthisratetomakesureitwasstillreasonable.Basedonour
findings,wefeelitstillis.
ThereareafewpropertiesthatrequiredspecialconsiderationthatCouncilshouldbe
madeawareof.
TrinityLutheranChurchsubmittedalettertotheCityrequestingthatthetermoftheir
assessmentbeextendedto15yearsduetothelargeamountoftheirassessment.Staff
hadreviewedtheirassessmentswiththemthissummerandcouldnotjustifyreducingthe
amountsasthiswouldviolatepastpracticeforsimilarassessments.Assuch,staff
recommendsthatCouncilapprovetheirassessmentspertheattachedassessmentroll;but,
understandingthatthisisalargeamount,staffrecommendsapprovingtheirrequestto
extendtheirassessmenttermto15years,whichwillresultinlittleornonetcosttothe
City.Therefore,unlessCouncildirectsotherwise,staffwillhonortheirrequest.
TheFrontStreettownhomesbetweenWalnutandLocustStreets,ofwhichthereare10
units,alsodeservespecialconsideration.Theyarebeingassessedforimprovements
completedonbothsidestreetsabuttingtheendunits(theirassessmentsfortheLocust
StreetimprovementsareincludedintheArea4Aassessmentroll,andtheirassessments
fortheWalnutStreetimprovementsareincludedintheWalnutStreetassessmentroll).
CityCouncilAgenda:10/25/10
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Sincetheyneedtousethesestreetstoaccesstheirtownhomestheyshouldbeassessed
someamountfortheimprovements.However,becauseFrontStreetwasnotimproved
withthisprojectstafffeelsthattheyshouldnotbechargedthefullresidentialassessment.
Assuch,theirassessmentswerecalculatedusingthenon-residentialratealongtheside
propertylines,dividedbythenumberoftownhomeunits,totaling$1,188foreachunit.
Lastly,thereistheoccasional-usestoreat200WestRiverStreet,whichisonlyopenfor
business3dayspermonth.Thisproperty,whichisintheCCDdistrict,wasbuiltasa
residentialhousebutcurrentlyoperatesasanoccasional–usestorethatisonlyopenfor
business3dayspermonth.Ifthispropertyweretobeassessedfullyasanon-residential
propertytheassessmentwouldbe$12,480.Butsinceitisaresidentialstructurethatis
onlyopenforbusiness3daysamonth,stafffeelsthisamountwouldbeexcessive.On
theotherhand,thisisabusinessthatproducesrevenuesostafffeelsitshouldnotbe
assessedstrictlyasaresidentialproperty.Therefore,theassessmentrollincludesan
amountthatwascalculatedusing11.5%oftheappropriatenon-residentialrate,whichis
thepercentageoftimeitoperatesasabusinesscomparedtoanaveragebusinessthatis
open6daysperweek,whiletheremaining88.5%wasassessedattheresidentialrate.
Thistotals$4,798.20.
Assessmentsforimprovementstoprivateproperty-
SeveralprivatepropertyownersrequestedthattheCity’scontractorcompleteworkon
theirprivateutilityservicesand/ordrivewaysduringtheprojectattheirexpense.When
contractorsareagreeabletodoingthis,theCityhastypicallytriedtoaccommodatesuch
requestsduringpreviousstreetreconstructionprojects.Wethenassess100%ofthecosts
forsuchworkbacktothepropertyowner.Duringthisyear’sprojecttheworkcompleted
forprivatepropertyownerstotaled$24,145.12fortheworkcompletedinArea4Aand
PrairieRoad,andanother$11,584.36forrepavingtheparkingareasforthreebusinesses
onBlock35.Thesecostsareaccountedforintheattachedassessmentrollsand
resolution.
Proposedfundingsplits-
TheproposedfundingsplitsforArea4A,WalnutStreetbetweenWestRiverStreetand
FrontStreet,andPrairieRoadareasfollows:
Assessments..........................................$533,060.32
StateAidFunds.....................................$364,536.00
StreetReconstructionFund...................$401,312.92
StormSewerTrunkFund......................$344,711.00
WatermainTrunkFund.........................$305,000.00
SanitarySewerTrunkFund..................$783,643.00
Total$2,739,730.65*
*Thetotalcostincludes$15,501fortheinstallationofBNSFrailroadsurfacecrossing
materialsforthesidewalkalongPrairieRoad.Thisworkwascompletedbytherailroad’s
contractorpertheirrequirement,forwhichwereimbursedthem.
CityCouncilAgenda:10/25/10
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Thetotalproposedassessmentamountis20%ofthetotalprojectcosts,including22%
forindirectcosts,whichjustmeetstherequiredminimumthresholdsetbyStateStatute.
Therecommendedassessmentinterestrateis4%and,unlessotherwiserequestedin
writing,allassessmentswillbeprocessedwitha10-yearterm.
Block35municipalparkinglotreconstructionassessments-
ThefundingsplitsabovedonotincludeassessmentsfortheBlock35municipalparking
lotreconstruction.BasedonCouncil’smotionatthePublicHearingforthese
improvements,thepropertyownersaretobeassessed60%ofthecostsforthelot
reconstructionimprovements,andtheCitywillpaytheremaining40%.Theestimated
fundingsplitsfortheBlock35municipalparkinglotreconstructionareasfollows:
Assessments..........................................$37,404.24
CityFunds(TBD).................................$24,936.16
Total$62,340.40
InJune,staffwasdirectedtoworkwiththeBlock35propertyownersbenefitingfrom
theseimprovementstodetermineanequitableassessmentprogram.Onnumerous
occasionssincethattimestaffhasmetwith,hadphoneconversationswith,and
communicatedviaemailwith8ofthe9privatepropertyowners(nocontactinformation
couldbefoundfortheninthpropertyowner)totrytodevelopanassessmentprogramthe
propertyownerscouldsupport.Intheend,thepropertyownershavenotbeenableto
agreeonanassessmentprogramthatamajoritycouldsupport,althoughmostappearto
supportthepropertyareamethod.Staffhasthereforepreparedthreeassessmentrollsfor
Council’sconsideration,whichareattachedassupportingdata.
Thefirstassessmentrollisbasedonaformulasimilartotheoneusedtocalculate
assessmentsforthe1974-1Cityimprovementproject,whichincludedtheconstructionof
theBlock52alley,thereconstructionofWalnutStreetfromWestBroadwaytoWest
RiverStreet(whenWalnutStreetwasseparatedfromWestRiverStreet),andthe
constructionofthemunicipalparkinglotsonBlocks34and52.Assessmentsforthis
projectwerespreadovera6blockareausingaformulathatcalculatedthetotalnumber
ofrequiredparkingstallsforeachproperty.Thiswasbasedonbuildingfloorareas,the
numberandhourlystatusofemployees,thenumberofresidentslivinginapartments,a
distancefactorbasedontheproximityofthepropertytotheimprovements,andthe
numberofexistingparkingstallsalreadyprovidedontheirpropertywhichwerecredited
againsttheirnumberofrequiredparkingstalls.
OnJune18th,sixofthenineprivatepropertyownersonBlock35reviewedthe1974-1
formulawithMayorHerbst,CouncilmemberWojchouski,andCitystaff.Atthatmeeting
amajorityofthepropertyownerssupportedtheuseofsuchaformulatodeterminetheir
assessments.Infact,thepropertyownersleftthemeetingplanningtoformacommittee
todevelopasimilarformulaforcalculatingassessmentsfortheBlock35parkinglot
reconstruction.However,todate,staffhasonlyreceivedadraftassessmentspreadsheet
preparedbyafewofthepropertyownerswhichwasincompleteanddidnotspecify
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whichpropertyownersdevelopedorsupportedtheassessmentsasproposed.Butsince
theuseofsuchaformulawasreceivedfavorablyonJune18th,staffdevelopedasimilar
formulatopreparethesecondassessmentrollforBlock35.Therequiredparkingstalls
foreachpropertyweredeterminedasfollows:
One(1)parkingstallisrequiredperevery300sq.ft.ofbuildingfloorarea
One(1)parkingstallisrequiredpereachfull-timeemployee
One-half(1/2)parkingstallisrequiredpereachpart-timeemployee
One(1)parkingstallisrequiredpereachresidentialapartment
One(1)parkingstallcreditisprovidedforeachexistingstallonprivateproperty
Thetotalassessmentamount,whichaccountsfor60%ofthecoststoreconstructthelot,
wasthendividedbythenumberofrequiredparkingstallsforeachpropertytodetermine
theirassessment.Thisequatedtoabout$299.23perrequiredparkingstall.
Thesecondassessmentrollisbasedonthetotalareaoftheproperty,regardlessof
whetheritisdevelopedorundeveloped.Theassessmenthearingnoticesmailedtothe
Block35propertyownersincludedassessmentamountsbasedontheirpropertyarea,
whichwasproratedagainstthetotalareaofalltheprivatepropertiesonBlock35to
determinetheirshareof60%ofthecosts.
Athirdapproachforconsiderationsimplyassigns60%ofthecoststobesharedequally
amongthe14privateproperties.ThethirdassessmentrollforBlock35reflectsthis
approach.
OnlytwopropertiesonBlock35arecurrentlyundeveloped.Oneislocatedinthemiddle
oftheblockalongWestBroadway,andtheotherislocatedsouthofthealleyontheeast
endoftheblock(Flicker’soldwarehousesite).Thesepropertieslikelybenefitlessfrom
theimprovementstodaythanthedevelopedlotssincetheydon’tgenerateademandfor
parking,butoncetheyaredevelopedtheywillbenefitasmuchastheotherpropertiesdue
totheneedtosupplyparkingbasedontheirzoningandlanduseclassifications.Forthis
reasonstaffwouldrecommendallowingtheirassessmentstobedeferreduntilsuchtime
thatthepropertydevelops.Staffwascontactedbythepropertyownerofoneofthe
undevelopedpropertieswhostatedthattheundevelopedlotsshouldnotbeassessedand
thattheywillargueagainstanyassessmentsproposedforundevelopedlots.
ParWestParkparkinglotimprovements-
TheParWestParkparkinglotimprovementsarenotreflectedinanyoftheabovecosts
sincetheseimprovementsarebeingfundedusingParkfunds.
A1.BudgetImpact:TheCity’sshareoftheprojectfundingwilldependonthefinal
assessmentratesapprovedbyCityCouncil.Staffrecommendspayingforthe
City’ssharefromthebondsusedtoinitiallyfundtheproject.
A2.StaffWorkloadImpact:Impactstostaffworkloadareanticipatedtobeminimal
nomatterwhichactionCounciltakes.
CityCouncilAgenda:10/25/10
7
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolutionNo.2010-67approvingtheassessmentrollsforCity
ProjectNo.10C001includingArea4A,WalnutStreetfromWestRiverStreetto
FrontStreet,PrairieRoad,andtheBlock35municipalparkinglotreconstruction
basedonrequiredparking,tobecertifiedfor2011payabletaxyear.
2.MotiontoadoptResolutionNo.2010-67approvingtheassessmentrollsforCity
ProjectNo.10C001includingArea4A,WalnutStreetfromWestRiverStreetto
FrontStreet,PrairieRoad,andtheBlock35municipalparkinglotreconstruction
basedonpropertyarea,tobecertifiedfor2011payabletaxyear.
3.MotiontoadoptResolutionNo.2010-67approvingtheassessmentrollsforCity
ProjectNo.10C001includingArea4A,WalnutStreetfromWestRiverStreetto
FrontStreet,PrairieRoad,andtheBlock35municipalparkinglotreconstruction
basedonequalshares,tobecertifiedfor2011payabletaxyear.
C.STAFFRECOMMENDATION:
Citystaff,uponconferringwiththeCityAttorney,recommendsthattheCouncil
authorizeAlternative#1.SincethismethodwasusedwithCityimprovementproject
1974-1,itisapreviouslyacceptedmethod,islessarbitrarythantheothertwomethods,
anddefinesneedbasedonrequirementsdefinedbythezoningandlanduse
classifications.Thismakesthismethodmuchmoredefensibleifitweretobechallenged.
Thismethodwouldalsomoreeasilyallowmodificationstobemadetotheformula
shouldthepropertyownerswishtoexplorereallocatingtheirassessments.
D.SUPPORTINGDATA:
ResolutionNo.2010-67
AssessmentAreaMaps:
Area4A(WestRiverStreetarea)
WalnutStreet-WestRiverStreettoFrontStreet
PrairieRoad
Block35MunicipalParkingLot
AssessmentRolls:
Area4A(WestRiverStreetarea)
WalnutStreet-WestRiverStreettoFrontStreet
PrairieRoad
Block35MunicipalParkingLotReconstructionbasedon:
o RequiredParking(staffrecommendedmethod)
o PropertyArea
o EqualShares
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTION2010-67
ADOPTINGASSESSMENTROLLCERTIFYING
2010STREETRECONSTRUCTIONIMPROVEMENTASSESSMENTS
FOR2011PAYABLETAXYEAR
CITYPROJECTNO.10C001
WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand
heardandpasseduponallobjectionstotheproposedassessmentforthe2010Street
ReconstructionprojectconsistingofArea4A,whichincludesWestRiverStreetbetween
ChestnutStreetandStateHighway25andadjoiningsidestreetsbetweenWestBroadwayand
WestRiverStreetorFrontStreet;themunicipalparkinglotsonBlock35and52;andPrairie
RoadbetweenNicholasCircleandWrightCountyHighway75;
NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchproposedassessment,copiesofwhichareattachedheretoandmadeaparthereof,is
herebyacceptedandshallconstitutethespecialassessmentagainstthelandsnamed
therein,andeachtractoflandthereinincludedisherebyfoundtobebenefittedbythe
proposedimprovementintheamountoftheassessmentleviedagainstit.
2.Suchassessmentshallbepayableinannualinstallmentsextendingoveraperiodoften
years,thefirstoftheinstallmentstobepayableinthetaxyearofthefirstMondayin
January,2011,andshallbearinterestattherateof4%(percent)perannumfromthedate
oftheadoptionofthisassessmentresolution.Tothefirstinstallmentshallbeadded
interestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2011.
Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall
unpaidinstallments.
3.Theownerofanypropertysoassessedmay,atanytimeuptoNovember30,2010,pay
thewholeoftheassessmentonsuchpropertytotheCityTreasurer,exceptthatnointerest
shallbechargediftheentireassessmentispaidwithinthestatedtimeframefromthe
adoptionofthisresolution.Inanysubsequentyear,theownermaypaytotheCity
Treasurertheentireprincipalamountoftheassessmentremainingunpaid,withthe
exceptionoftheamountassessedonthecurrenttaxes.Suchpaymentshallbemade
beforeNovember15orinterestwillbechargedthroughDecember31ofthenext
succeedingyear.
4.TheclerkshallforthwithtransmitacertificationofthisassessmenttotheCountyAuditor
tobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe
collectedandpaidoverinthesamemannerasothermunicipaltaxes.
ADOPTEDBY theMonticelloCityCouncilthis25thdayofOctober,2010.
CITYOFMONTICELLO
______________________________________
ClintHerbst,Mayor
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
?¾A@See Inset
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Final Assessment MapPrairie Road ReconstructionCity of Monticello, MN
LegendSidewalk & Street Assessed ParcelsSidewalk Assessed Parcels
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File: K:\01494-34\GIS\Maps\3rdSt_assessments.mxd, Oct 20, 2010 12:45:02 PM
3rd St Parking Lot
Assessed Parcels
City Property ¹
3rd St Parking Lot ImprovementsCity of Monticello, MN
0 100Feet
CityCouncilAgenda:10/25/10
1
9.PublicHearing-ConsiderationofadoptingResolution#2010-63ordering
improvements,authorizingpreparationofplansandspecifications,andauthorizing
requestsforquotesfortheBlock35MunicipalParkingLotDumpsterEnclosure
Improvements,CityProjectNo.10C008 (BW)
A.REFERENCEANDBACKGROUND:
OnSeptember13th theCityCouncilcalledforaPublicHearingfortheBlock35
MunicipalParkingLotDumpsterEnclosureimprovementsonOctober11th.Atthattime
theCouncilmadeamotiontocontinuethehearingonOctober25th sostaffcouldprovide
thepropertyownerswithsomeinformationthatwasincludedintheCouncilreport
outliningthecostsavingsthatcanberealizedbyusingasinglesolidwastecollection
vendorformultiplebusinessesversustheuseofmultiplevendors.Staffcompliedwith
CouncildirectionbysendinganemailtoeightoftheninepropertyownersonBlock35
withthisinformation(contactinformationfortheninthpropertyownerisnotavailable),
alongwithalinktotheCity’swebsitesotheycouldreviewtheentireCouncilreport
fromthepublichearing.
SincemuchoftheinformationthatwaspresentedtoCouncilanddiscussedatthe
previousmeetingwilllikelybediscussedagaintonight,theCouncilreportfromOctober
11th isattachedassupportingdata.
CouncilalsodirectedstafftocontactFullerConcreteandMasonry,thecontractorwho
provideduswiththepreviousquoteonthedumpsterenclosures,toseeiftheirquotes
wouldstillbevalidifweonlyconstructedoneenclosure;ifwewantedtoomitpart(s)of
thestructures,suchastheroofincasewewantedtocompletetheworkin-houseorhave
alocalvendorprovidethoseservices;and/orifwedon’tbegintheworkbeforecold
weathersetsin.Councilalsohadaquestiononwhetherthequoteswouldhavebeen
cheaperifwehadavoidedusingodd-numberedfootagesinthebuildingdimensions.
UponcontactingFullerConcrete,weweretoldthatthequotestheyprovidedstandon
theirown,ifwewanttopickandchoosewhichpartsofthestructureswewantFullerto
construct,whileotherpartscouldbeconstructedbyin-houseforcesorbyothervendors,
Fullerwouldstillhonorthequotestheysubmittedforanypartstheyconstruct.Fuller
alsosaidtheywouldhonortheirquotesifweonlybuiltoneofthestructures,eitherin
partorwhole.However,theirquotesareonlyvalidifweconstructsomethingthisfall.
Whenaskedifwewaiteduntiltheweatherturnedcoldertobeginconstruction,wewere
informedthatthiswouldofcoursedependontheweather;however,ifheatedconcrete
wereneededtoconstructtheslab,itwouldlikelyonlyraisethecostbyafewhundred
dollars.Thisofcoursedependsonhowcolditgetsandhowquickly.
Whenaskedaboutthestructuredimensions,wewereinformedthatwithmasonryblockit
doesn’tmatterifthestructuredimensionsareoddorevensowewouldn’tsaveany
moneybymodifyingthedimensions.
CityCouncilAgenda:10/25/10
2
Again,theparkinglotissetuptoreceivetheenclosureswheneverCouncilchoosesto
awardaproject.
Staffisstillonlyawareoffourpropertyownersinterestedinparticipatingintheuseof
thedumpsterenclosures.TheCitycouldbeconsideredasanadditionalparticipantbased
onownershipoftheChamberproperty.
AssessmentandServiceContractConsiderations:
TheinformationcontainedintheattachedOctober11th CityCouncilagendaitemisstill
valid,butstaffwouldliketoemphasizethatbasedonStateStatutetheCitywouldlikely
notbeabletosuccessfullydefendacasebroughtagainstusifwetriedtoassessthecosts
forconstructingthedumpsterenclosuresagainstanunwillingpropertyowner.Staff
thereforerecommendsconstructingonlyoneoftheenclosuresatthistime,providedthere
areenoughpropertyownerswillingtosignassessmentpetitionstopayforconstructing
theenclosure.
A1.BudgetImpact:BasedonCouncil’spreviousmotion,thecostofthedumpster
enclosureimprovementswillbefullyassessedtothepropertyowners.However,
therewillbesomecoststotheCityforadministeringthewastecontractand
billingthebusinesses,forpaintingandmaintainingthestructures,andforplanting
thelandscapeplanterseachspring.
A2.StaffWorkloadImpact:StaffworkloadimpactswillincludeseveralFinance
Departmentstaffforbillingforthewasteremovalservices;numerousPublic
WorksDepartmentstaffforpaintingthemasonrywalls,landscapingtheplanters
fortheislands,andadministeringthecontractforthesolidwastevendor;andan
EngineeringDepartmentstaffpersonforinspectingconstructionofthe
improvements.Theexactimpactswillofcoursedependonwhatisconstructed
andwhen.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolutionNo.2010-63orderingimprovements,authorizing
preparationofplansandspecifications,andauthorizingrequestsforquotesforthe
Block35MunicipalParkingLotDumpsterEnclosureImprovements,CityProject
No.10C008,contingentontherequirementthatallpartiesproposedtobe
assessedforthisbenefit,signanagreementstatingthattheyrecognizethebenefit
totheirpropertyandwishtopayanassessmentaccordingly.
2.MotiontoadoptResolutionNo.2010-63orderingimprovements,authorizing
preparationofplansandspecifications,andauthorizingrequestsforquotesforthe
Block35MunicipalParkingLotDumpsterEnclosureImprovements,CityProject
No.10C008,contingentontherequirementthatallpartiesproposedtobe
assessedforthisbenefit,signanagreementstatingthattheyrecognizethebenefit
CityCouncilAgenda:10/25/10
3
totheirpropertyandwishtopayanassessmentaccordingly,withmodifications
asfollows:_________________________________________________.
Underthisalternative,Councilcouldauthorizeoneofthetwodumpsterstobe
constructedcontingentonsigningofassessmentagreementbyfourorfive
propertyowners.Theseconddumpstercouldbeconstructedatsuchtimethatan
additionalfourorfivepropertyownersstepforwardindicatingadesiretoshare
thecost.Eventhoughthefullproblemisnotsolvedwiththisoption,itdoes
satisfytheneedforadumpsterenclosurebythegroupthathasworkedhardto
enhancetheareaandwillresultinabeautifiedarea.
3.MotiondenyingadoptionofResolution2010-63atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1orAlternative#2.Thecreationofa
common-usetrashenclosurewouldbeanaestheticimprovementtotheentireblock.The
propertyownerswillalsobenefitfromusingthecommon-usedumpsterenclosuresby
savingmoneyontheirwastehaulingserviceandbyremovingthedumpster(s)fromthe
areabehindtheirbusinesses,freeinguproomforadditionalparkingorotherdesireduses.
Whilethecosttoconstructtheenclosureswillnegateanyimmediatesavings,therewill
beacostsavingsrealizedoverthelongterm.Thiswill,ofcourse,varyforeachbusiness.
D.SUPPORTINGDATA:
ResolutionNo.2010-63
October11,2010CityCouncilagendaitemw/supportingdata
CITYOFMONTICELLO
WRIGHTCOUNTYMINNESOTA
RESOLUTIONNO.2010-63
ORDERINGIMPROVEMENTS,AUTHORIZINGPLANSANDSPECIFICATIONS
ANDAUTHORIZINGREQUESTSFORQUOTESFORBLOCK35
MUNICIPALPARKINGLOTCOMMON-USEDUMPSTERENCLOSURES
CITYPROJECTNO.10C008
WHEREAS,aresolutionwasadoptedbytheCityCouncilonSeptember13,2010,callingfora
PublicHearingonOctober11,2010onaproposedprojecttoconstructCommon-UseDumpster
EnclosuresintheThirdStreetMunicipalParkingLotonBlock35,OriginalTownofMonticello;
and
WHEREAS,afterdueNoticeofPublicHearingwasprovidedtoaffectedpropertyownerson
saidproposedproject;and
WHEREAS,atsaidhearingtherewaspresentedareasonableestimateoftheamounttobe
assessedandadescriptionofthemethodologytobeused;and
WHEREAS,saidPublicHearingwascontinuedtoOctober25,2010;
NOWTHEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello,
Minnesotaasfollows:
1.Saidimprovementsarenecessary,cost-effective,andfeasible.
2.Itisadvisable,expedientandnecessarythatsaidimprovementsasdescribedintheNotice
ofHearingthereonbeconstructed,andthesameareherebyorderedmade.
3.TheimprovementsdescribedinsaidNoticeofHearingareherebydesignatedandshallbe
knownastheBlock35MunicipalParkingLotCommon-UseDumpsterEnclosures,City
ProjectNo.10C008.
4.TheCityEngineerisherebydirectedtopreparefinalplansandspecificationsforsaid
improvements.
5.TheCityCouncilshallletthecontractforallorpartoftheworkforsaidimprovements
ororderallorpartoftheworkdonebydaylabororotherwiseasauthorizedby
MinnesotaStatutes,Section429.041,Subdivision2withinoneyearofthedateofthis
resolutionorderingsaidimprovements.
ADOPTEDBY theMonticelloCityCouncilthis25thdayofOctober,2010.
CITYOFMONTICELLO
___________________________________
ATTEST:ClintHerbst,Mayor
____________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/11/10
1
7.PublicHearing-ConsiderationofadoptingResolutionNo.2010-63ordering
improvements,authorizingpreparationofplansandspecifications,andauthorizing
requestsforquotesfortheBlock35MunicipalParkingLotCommon-UseDumpster
Enclosures,CityProjectNo.10C008 (BW)
A.REFERENCEANDBACKGROUND:
OnSeptember13th theCityCouncilcalledfortonight’sPublicHearingfortheBlock35
municipalparkinglotdumpsterenclosureimprovementsforthepurposeofgathering
publicinputontheproject,aswellastoconsiderassessmentstoallbenefitingproperty
owners.Council’smotionalsoincludedaprovisionthatalldevelopedpropertiesshould
shareinthecostsofthedumpsterenclosureimprovements.
Theuseofcommon-usedumpsterswasfirstdiscussedin2002.Atthattime,planswere
preparedthatshowedthetwoenddelineatorislandsonthenorthsideofthemunicipal
parkinglot,southofthealley,beingreconstructedtoprovidesurmountablecurband
gutterontheendsoftheislandsfacingthedriveaisles,andtheuseofconcretewalkin
thecenteroftheseislandstoallowthedumpsterstoberolledonandoffthem.Somesort
ofscreeningfencewouldthenbeusedtoscreenthedumpsters.
Whenthe2010StreetReconstructionprojectwasawardedtheplansincludedanalternate
bidforreconstructingtheBlock35municipalparkinglot,includingreconstructingthe
twoendislandstoaccommodatecommon-usedumpstersbasedonthe2002plans.Staff
thencontactedthepropertyownersonblock35todeterminewhomightstillbeinterested
inparticipatinginacommon-usedumpsterproject,whattheirexpectationsandneeds
wereinregardstothedesignoftheimprovements,andwhattheirexpectationswerein
regardstofundingtheimprovements.
Beforeschedulingameetingwiththeinterestedpropertyowners,staffinventoriedthe
existingdumpstersinuseonBlock35todeterminewhichbusinessesgeneratedthemost
trashandrecycling,andhowmanydumpstersmightneedtobemovedintotheparking
lot.Atotalofthirteendumpsterswerelocatedbehindthebusinesses.Itwasnotedthat
severalbusinessesutilizedmultipledumpsterstodisposeoftheirtrashandrecycletheir
paperandcardboard.ItwasalsonotedthatCornerstoneCaféneededtodisposeoftheir
grease,andthattheyweretheonlybusinesswiththisneed.
Ifallthirteendumpstersweretoberelocatedtotheparkinglottheywouldoccupyalarge
area,therebyreducingthenumberofavailableparkingstalls.Itwasthereforediscussed
thattheonlywaytosignificantlyreducethenumberofrequireddumpsterswouldbeto
utilizeasinglesolidwastehaulerallowingdifferentbusinessestousethesamedumpster.
Inaddition,itwasdeterminedthatifthedumpstersweretobeemptiedmultipletimesper
week,itwouldallowthenumberandsizeofdumpsterstobefurtherreduced,thereby
reducingthesizeoftherequiredconcretepadandscreeningfence,andminimizingthe
numberofparkingstallsthatwouldbelost.Inordertomoveaheadwithcompletinga
preliminarydesign,staffhadtomaketheassumptionthatusingasinglevendorwouldbe
possible.
CityCouncilAgenda:10/11/10
2
StaffthereforecontactedVeoliaEnvironmental,ourcurrentcontractedsolidwaste
vendor,todeterminehowmanydumpsterswouldberequiredifallthebusinessesonthe
blockweretoparticipate.Basedonthenumberofexistingdumpstersinuse,Veolia
estimatedthatfivedumpsters(twofortrash,twoforpaperandcardboard,andonefor
grease)wouldprobablybesufficienttohandletheneedsofthebusinessesthatare
currentlyinterested.Veoliaalsonotedthatitwouldbebesttolocatethegreasedumpster
awayfromtheotherdumpstersduetothesplatteringofgreasethatoccurswhenthe
wastegreaseispouredfromthepailsintothedumpster.Veoliaalsoestimatedthatifwe
addedenoughspaceintheenclosurefortwoadditionaldumpstersthereshouldbeample
roominthefutureforallbusinessesontheblocktoparticipate.
OnJuly26th,theCityCouncilprovideddirectionthatthedumpstersshouldbeenclosed
inmasonrystructures,similartotheenclosurebehindBeefO’Brady’s.Stafftherefore
modifiedourpreliminarydesignsbeforesubmittingthemtothreelocalcontractorsfor
quotes.
Afterreceivingthequotes,staffmetwiththeinterestedpropertyownerstoreviewthe
draftenclosuredesignsandassociatedcosts.Twodesignswereoriginallyproposed.
Onedesignusedtwoseparatestructures,oneoneachendofthelotasproposedin2002.
Theotherdesignusedasinglestructuretoreducecostsbyreducingtheoverallwallarea.
Bothdesignsincludednatural,rock-facedblockwhichcouldbepaintedtanbyCitystaff
toallowforeasiermaintenance,includingtheremovalofgraffiti.Duringourmeetingwe
receivedvariouscommentsfromtheinterestedpropertyownersandsubsequentlyrevised
thedesignofthesingleenclosurepriortosolicitingnewquotes.
Therevisedenclosuredesign,alongwithsignedpetitionsfromthefourinterested
propertyownerswhoagreedtobeassessedfortheimprovements,wasthenpresentedto
theCityCouncilonSeptember13th,alongwithaquotefortheimprovements.Atthat
time,theinterestedpropertyownersrequestedthatthedesignbemodifiedagaintouse
twodumpsterenclosures,oneateachendofthelotasoriginallyproposed,whichwould
allowviewingoftheexistingsignageforbusinessesnorthofthealleybehindthe
proposedsteelroof(whichstaffrecommendsbeeitherrustorcranberryincolor).
Staffthereforerevisedthedesignagainandsolicitednewquotes,whichwillbepresented
indetailwiththenextagendaitem.Thefinaldesignincludedtwoenclosurestructures
locatedsouthoftheparkingdelineatorislandsonbothendsofthelot.Thedumpsterscan
thenberolledoutandemptiedthroughtheendsalongthedriveaisles.Theenclosureon
thewestendofthelotincludesa5’x6’separateroomforagreasedisposaldumpster.
Gabledsteelroofswereagainspecifiedoversingle-slopetominimizetheroofheight.
Bothenclosureswillbebufferedonthesouthandnorthsidesusingcurbedislandsto
preventvehiclesfromaccidentallyhittingtheenclosures.Theseislandswillinclude
stampedconcretepads,whichwillhaveseverallandscapeplantersplacedontheminthe
spring.TheconcreteflatworkandplantersareproposedtobeprovidedbythePublic
WorksDepartment.
CityCouncilAgenda:10/11/10
3
Thequotereceivedforconstructingthetwomasonrydumpsterenclosuresshownin
Figures1and2,includinggabledsteelroofs,lockablegates,andthereinforcedconcrete
slabstosupportthestructures,totals$17,447.99.Abreakoutofthecostsforthe
individualdesigncomponentsisincludedinthefollowingagendaitem.
Thecontractorwhoprovidedthequotefortheenclosuresanticipatesthattheenclosures
couldbecompletedbytheendofOctober,butthiswillneedtobeverifiedwiththe
contractorfollowingawardofcontract.Whiletheparkinglotreconstructionworkwillbe
nearlycompletebythetimetheenclosureconstructionbegins,thelotwassetupsothat
theenclosurescanbeconstructedwithoutimpactingthepavingorcurbworkalready
completed.
AssessmentConsiderations:
ShouldCouncilchoosetoawardacontractforthecommon-usedumpsterenclosure
improvementswiththenextagendaitem,benefitingpropertyownerswillbeassessedfor
theimprovements.Theamountofeachpropertyowner’sassessmentcouldbebasedon
severalassessmentmethodologiesincluding:
Equalshares–Thetotalcostfortheimprovementscouldbesplitequallyamong
propertyowners,whichmaybejustifiedifyouconsiderthatbusinessescomeand
goovertime.
Usage-based–Thetotalcostfortheimprovementscouldbesplitamongthe
propertyownersbasedontheircurrenttrashandrecyclingdisposalallocation,for
whichwehavenumbers.Thiswouldincludetheresidentialpropertiesabovethe
businesses.
Someotherformula–Councilmaydirectstafftouseanothermethodtocalculate
assessmentratesforeachofthepropertyownersbasedonfeedbackreceivedat
tonight’spublichearing.
ItisimportanttonotethatthereissomequestionastowhetherornottheCitycan
assessunwillingpropertyownersforthisimprovementbecauseitisnot
specificallylistedasaprojecteligibletobefundedviaanassessmentprogramin
theStateStatutes.Itislikelythatapropertyownerchallengingtheassessment
againsthis/herpropertywouldwin.IfCouncildesiresfullparticipationpriorto
orderingtheproject,itshouldberequiredthateachpropertyownersignan
assessmentagreement.ThereareatotaloftenpropertyownersonBlock35,with
theCitybeingoneofthem.Atpresentweonlyknowoffourotherproperty
ownersthatarewillingtobeassessedfortheimprovements.Thismeansthere
mayonlybefivepropertyownersthatarewillingtobeassessed.
ServiceContractConsiderations:
Toguaranteethatallparticipantswillagreetouse,andcontinuetouse,thesamesolid
wastevendor,theCitywillneedtoadministerthecontractwiththevendor.Thisalso
meansthattheCitymayhavetoinvoicetheparticipatingbusinessesfortheirshareofthe
service.AlthoughtheCityisnotcurrentlydoingthisforanycommercialproperties,in
CityCouncilAgenda:10/11/10
4
thisinstancestaffthinksitcouldbedonewithminimaleffort.Inaddition,theenclosures
willbeconstructedonCitypropertyunlikeothercommon-usetrashenclosuresinthe
City,whichfurthersupportsourdesiretomanagethewastecontracttoensureproper
maintenanceandcontractaccountability.
IftheCityweretoberesponsibleforadministeringthecontract,staffwouldrecommend
contractingwithVeoliaEnvironmentalServicessincewecontractwiththemonallofour
othersolidwastecontracts.ItshouldbenotedthatVeoliadoesofferamaintenance
serviceforcleaningtheenclosure,whichissomethingthePublicWorksDepartmentis
notcurrentlyequippedorstaffedtodo.Preliminaryserviceandmaintenancecostswill
beavailableattheCouncilmeeting.
ItshouldbenotedthatstaffmetwithRobHolzerwithVeoliaEnvironmentaltodiscuss
thecostsavingsassociatedwithusingcommon-usedumpsters.AccordingtoRob,there
willbearealcostsavingstoanycustomerwhousescommon-usedumpsterareasfor
multiplebusinesses.Robprovidedthefollowingexampletosupportthisstatement.
Eachbusinesscurrentlyhirestheirownwastevendortoemptytheirrecyclingandtrash
containers.Regardlessofwhotheyuse,ittypicallytakesaminimumof5minutesto
drivetoandemptyeachbusinessescontainer.So,forthe10businessesonblock35
whichuseabout18-yardsofcapacity,andassumingthattheirdumpstersareallemptied
onceperweek,itwouldtakeabout216minutespermonthtoemptytheircontainers.But
ifthecontainerswereup-sizedbasedonanaverageneedof18yardsperweek,you
wouldthenonlyneedthree3-yardcontainerstoaccommodatetheirneeds.Andifthe
three3-yarddumpsterswerelocatedinacommonarea,itwouldonlytake10minutesto
pickupthe3containers.Ifthethreecontainerswouldneedtobepickedup8.66times
permonth,thenpickingupthesecontainerswouldonlytake87minutes.Assuminga
truckanddrivercosts$75.00perhourtooperate,or$1.25perminute,thecostfor
haulingthetrashfromacommon-useareawouldonlybe$108.75permonth,whereasif
notusingacommon-useareathecostforhaulingthesameamountoftrashwouldbe
$270.00permonth.Thisresultsinasavingsof$161.25permonthfortheblock,or
$16.13permonthperbusiness.Inaddition,therearefewercontainerswhichfurther
reducecostsforthehauler,andtaxesareless.
Councilcouldconsiderthisasanon-residentialsolidwastecollectionpilotprojectfor
Block35.Optionscouldincludebillingallparticipatingbusinessesastandardwaste
collectionbaserateuptoacertainnumberofpoundspercubicyardofwaste,andthen
theycouldbebilledforwhatevertheydisposeofoverthatweightlimitpercollection
period.Anddependingonitssuccess,thisprogramcouldbeextendedoutsideofBlock
35ifthedemandwerethereforit,potentiallyresultinginsignificantcostsavingsforall
participatingbusinesses,industries,andothernon-residentialuses
Itshouldbenotedthatbusinessestypicallyenterintomulti-yearcontractswiththeir
wastevendorssotheymayneedtowaitfortheirexistingcontractstoexpirebeforethey
arewillingtosignupforthepilotprojectorbeassessedforthecommon-usedumpster
enclosureimprovements.
CityCouncilAgenda:10/11/10
5
A1.BudgetImpact:BasedonCouncil’spreviousmotionthecostofthedumpster
enclosureimprovementswillbeassessedtotheprivatepropertyowners.
However,therewillbesomecoststotheCityforadministeringthewastecontract
andbillingthebusinesses,forpaintingandmaintainingthestructures,andfor
plantingthelandscapeplanterseachspring.
A2.StaffWorkloadImpact:StaffworkloadimpactswillincludeseveralFinance
Departmentstaffforbillingforthewasteremovalservices;numerousPublic
WorksDepartmentstaffforpaintingthemasonrywalls,landscapingtheplanters
fortheislands,andadministeringthecontractforthesolidwastevendor;andan
EngineeringDepartmentstaffpersonforinspectingconstructionofthe
improvements.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolutionNo.2010-63orderingimprovements,authorizing
preparationofplansandspecifications,andauthorizingrequestsforquotesforthe
Block35MunicipalParkingLotDumpsterEnclosureImprovements,CityProjectNo.
10C008.
2.MotiondenyingadoptionofResolution2010-63.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1.Thecreationofacommon-usetrash
enclosurewillbeanaestheticimprovementtotheentireblock.Thepropertyownerswill
alsobenefitfromusingthecommon-usedumpsterenclosuresbysavingmoneyontheir
wastehaulingserviceandbyremovingthedumpster(s)fromtheareabehindtheir
businesses,freeinguproomforadditionalparkingorotherdesireduses.
D.SUPPORTINGDATA:
ResolutionNo.2010-63
Figure1–PlanViewofWestDumpsterEnclosureDesign
Figure2–PlanViewofEastDumpsterEnclosureDesign
CITYOFMONTICELLO
WRIGHTCOUNTYMINNESOTA
RESOLUTIONNO.2010-63
ORDERINGIMPROVEMENTS,AUTHORIZINGPLANSANDSPECIFICATIONS
ANDAUTHORIZINGREQUESTSFORQUOTESFORBLOCK35
MUNICIPALPARKINGLOTCOMMON-USEDUMPSTERENCLOSURES
CITYPROJECTNO.10C008
WHEREAS,aresolutionwasadoptedbytheCityCouncilonSeptember13,2010,callingfora
PublicHearingonOctober11,2010onaproposedprojecttoconstructCommon-UseDumpster
EnclosuresintheThirdStreetMunicipalParkingLotonBlock35,OriginalTownofMonticello;
and
WHEREAS,afterdueNoticeofPublicHearingwasprovidedtoaffectedpropertyownerson
saidproposedproject;and
WHEREAS,atsaidhearingtherewaspresentedareasonableestimateoftheamounttobe
assessedandadescriptionofthemethodologytobeused;
NOWTHEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello,
Minnesotaasfollows:
1.Saidimprovementsarenecessary,cost-effective,andfeasible.
2.Itisadvisable,expedientandnecessarythatsaidimprovementsasdescribedintheNotice
ofHearingthereonbeconstructed,andthesameareherebyorderedmade.
3.TheimprovementsdescribedinsaidNoticeofHearingareherebydesignatedandshallbe
knownastheBlock35MunicipalParkingLotCommon-UseDumpsterEnclosures,City
ProjectNo.10C008.
4.TheCityEngineerisherebydirectedtopreparefinalplansandspecificationsforsaid
improvements.
5.TheCityCouncilshallletthecontractforallorpartoftheworkforsaidimprovements
ororderallorpartoftheworkdonebydaylabororotherwiseasauthorizedby
MinnesotaStatutes,Section429.041,Subdivision2withinoneyearofthedateofthis
resolutionorderingsaidimprovements.
ADOPTEDBY theMonticelloCityCouncilthis11thdayofOctober,2010.
CITYOFMONTICELLO
___________________________________
ClintHerbst,Mayor
ATTEST:
____________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/25/10
1
10.ConsiderationofadoptingResolution#2010-64approvingplansandspecifications,
acceptingquotes,andawardingacontractfortheBlock35MunicipalParkingLot
Common-UseDumpsterEnclosures,CityProjectNo.10C008 (BW)
A.REFERENCEANDBACKGROUND:
Council’sactionsonthisitemwill,ofcourse,dependontheoutcomeofthepublic
hearingheldduringthepreviousagendaitem.
RequestsforquotesweresubmittedtothreelocalcompaniesincludingFullerConcrete
andMasonryfromMapleLake;LipinskiConcrete,Inc.fromBuffalo;andF.H.Schmidt,
Inc.fromBuffalo.Wealsocalledafourthcontractorandleftavoicemailmessage
askingiftheywereinterestedinprovidingaquoteforthisworkbuttheynever
responded.
Onlyonequotewasreceivedinreturnfortheabove-referencedproject,whichwas
openedonWednesday,October6,2010.Whileinsomecasesthismightcausesome
concern,basedonthepreviousquotesreceivedforthisproject,ofwhichtherewere
severalduetothechangingdesignconsiderations,FullerConcreteandMasonryhad
consistentlyreturnedthelowestquote.Inaddition,usingthepreviousquotesasbaselines
thisquotecameinlowerthananticipated.
AsummaryofthequoteincomparisontothetotalEngineer’sEstimateisincluded
below.Theentirequoteisattachedassupportingdata.
DumpsterEnclosureComponents
Fuller
Concrete,
Inc.
Engineers
Estimate
ConcreteBaseSlabs$1,944.00
Rock-FacedConcreteBlock$7,350.00
Steel-FramedLockableDoors$2,350.00
GabledSteelRoofs$4,403.99
ProtectiveBollards$1,400
TotalQuote $17,447.99$19,500.00
ItshouldbenotedthatFuller’squoteisbasedonthecontractorbeingabletopourthe
entiretyoftheirbaseslabsinsidepreformedconcreteformsthatwehadintendedto
provideaspartoftheThirdStreetparkinglotreconstructionproject.However,dueto
thecosttopourtheformscominginhigherthananticipated,weonlyprovidedformwalls
ontwosidesoftheeastenclosurearea,andononesideofthewestenclosurearea.These
formswerenecessarytoallowthecontractortopaverightuptotheenclosurearea,
therebypreventingafuturepatchbetweentheparkinglotpavementandtheenclosure
slab.However,basedonaphoneconversationIhadwithStanFullerofFullerConcrete
CityCouncilAgenda:10/25/10
2
andMasonryheanticipatesthatthischangeshouldonlyaffectthequotedpriceofthe
concreteslabsminimally,ifatall.
Theenclosuredesignsareattachedassupportingdatawiththepreviousagendaitem.It
shouldbenotedthatthedesignspecifiesagabledroof,whichwasdonetominimizethe
heightoftheroofpeakinresponsetotheconcernsofthebusinessesthattheroofmight
hidetheirsigning.IfCouncilprefersasingle-sloperoofthiscouldbeeasilychanged.
Aswasstatedinthepreviousagendaitem,Fullerwillhonortheirquoteswhetherwe
buildoneorbothenclosures,orwhetherweonlybuildpartsofoneorboth.Theirquotes
standaloneforeachoftheitemsasnoted,regardlessifsomeoneelseconstructsother
partsoftheenclosureornot.Andaswasalsonoted,ifcoldweatherchargescomeinto
playduetoalatestartdate,thiswouldlikelyonlyincreasethecostofthebaseslabbya
fewhundreddollars.Thisofcoursedependsonhowcolditactuallygets.
A1.BudgetImpact:Thecosttoconstructtheenclosure(s)isproposedtobe100%
assessedtotheownersofanyinterestedpropertiesonblock35.However,aswas
discussedduringthepreviousagendaitemtherewillbesomecoststotheCityfor
administeringthewastecontractandbillingthebusinessesforservice,for
paintingandmaintainingthestructures,andforplantingthelandscapeplanters
eachspring.
A2.StaffWorkloadImpact:StaffworkloadimpactswillincludeseveralFinance
Departmentstaffforbillingforthewasteremovalservices;numerousPublic
WorksDepartmentstaffforpaintingthemasonrywalls,landscapingtheplanters
fortheislands,andadministeringthecontractforthesolidwastevendor;andan
EngineeringDepartmentstaffpersonforinspectingconstructionofthe
improvements.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolutionNo.2010-64approvingplansandspecifications,
acceptingquotesandawardingacontractfortheBlock35MunicipalParkingLot
Common-UseDumpsterEnclosures,CityProjectNo.10C008,intheamountof
$17,447.99fortheconstructionoftwodumpsterenclosures.Thismotionis
contingentontherequirementthatallpartiesproposedtobeassessedforthis
benefit,signanagreementstatingthattheyrecognizethebenefittotheirproperty
andwishtopayanassessmentaccordingly.
2.MotiontoadoptResolutionNo.2010-64approvingplansandspecifications,
acceptingquotesandawardingacontractfortheBlock35MunicipalParkingLot
Common-UseDumpsterEnclosures,CityProjectNo.10C008,intheamountof
$____________,fortheconstructionof___________________.Thismotionis
contingentontherequirementthatallpartiesproposedtobeassessedforthis
benefit,signanagreementstatingthattheyrecognizethebenefittotheirproperty
andwishtopayanassessmentaccordingly.
CityCouncilAgenda:10/25/10
3
3.MotiontodenyadoptionofResolutionNo.2010-64atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1orAlternative#2.Thecreationofa
common-usetrashenclosurewillbeanaestheticimprovementtotheentireblock.The
propertyownerswillalsobenefitfromusingthecommon-usedumpsterenclosuresby
savingmoneyontheirwastehaulingserviceandbyremovingthedumpster(s)fromthe
areabehindtheirbusinesses,freeinguproomforadditionalparkingorotherdesireduses.
D.SUPPORTINGDATA:
ResolutionNo.2010-64
QuotefromFullerConcreteandMasonry(5pgs)
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2010-64
APPROVINGPLANSANDSPECIFICATIONS,ACCEPTINGQUOTES,
ANDAWARDINGCONTRACTFORBLOCK35MUNICIPAL
PARKINGLOTCOMMON-USEDUMPSTERENCLOSURES,
CITYPROJECTNO.10C008
WHEREAS,pursuanttoamotionapprovedbytheCityCouncilonJuly26,2010,andon
September13,2010,theCityEngineerhaspreparedplansandspecificationsfortheBlock35
MunicipalParkingLotCommon-UseDumpsterEnclosuresandrelatedimprovements;and
WHEREAS,theCityEngineerhaspresentedsuchplansandspecificationstotheCouncilfor
considerationonOctober11,2010andcontinuedtoOctober25,2010forapproval;and
WHEREAS,theCityhassolicitedquotesfortheBlock35MunicipalParkingLotCommon-Use
DumpsterEnclosuresaccordingtotheplansandspecifications;quoteswerereceived,opened,
andtabulated,andthefollowingquoteswerefoundtocomplywithsaidplansandspecifications:
CONTRACTORTOTALBASEQUOTE
FullerConcrete&Masonry$17,447.99
WHEREAS,thequotesubmittedbyFullerConcreteandMasonry,MapleLake,MNinthe
amountof$17,447.99forthetotalamountforsaidproject,inaccordancewiththeplansand
specifications,wasthelowestresponsiblequoteandshallbeandherebyisaccepted;and
WHEREAS,propertyownerswithinBlock35oftheOriginalPlatintheCityofMonticellowho
signassessmentagreementsrelatedtosaidCommon-UseDumpsterEnclosureswillbeassessed
theirshareof100%ofthecostsoftheimprovements;and
WHEREAS,theCityofMonticellomayinstituteapilotprojectfornon-residentialtrash
collectioninBlock35oftheOriginalPlatforanybusinesseslocatedwithinthisblockand
participatingintheCommon-UseDumpsterEnclosures,CityProject10C008.
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk,
areherebyapproved.
2.Quotessubmittedfortheprojectaccordingtotheplansandspecificationsarehereby
accepted.
3.TheMayorandCityAdministratorareherebyauthorizedanddirectedtoenterintoa
contractwithsaidcompany,representedbythelowquote,fortheconstructionofsaid
improvementsforandonbehalfoftheCityofMonticello.
4.TheCouncilwillconsidertheproposedimprovementsforsaidCommon-UseDumpster
Enclosuresinaccordancewiththeplansandspecificationsandtheassessmentof
benefittingpropertiesforalloraportionofthecostoftheimprovementspursuantto
MinnesotaStatutes,Chapter429atanestimatedtotalcostof$17,447.99oraportion
thereofintheamountof$___________________.
5.Anassessmentrollshallbepreparedforthosepropertyownerswhosignassessment
agreementstobeassessedtheirshareof100%ofthecostsoftheBlock35Municipal
ParkingLotCommon-UseDumpsterEnclosures,CityProject10C008.
6.TheCityofMonticellomayimplementandcoordinate,asapilotproject,anon-
residentialtrashcollectionsystem,inconjunctionwithpropertyandbusinessownersof
Block35thatparticipateinCityProject10C008.
ADOPTEDBY theMonticelloCityCouncilthis25th dayofOctober,2010.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/25/10
1
11.ConsiderationofapprovingtheannualSnowPlowing/RemovalPolicyfor2010-2011
seasonwithreviewofsidewalks/pathwaysdesignatedforsnowremoval (TM,BP)
A.REFERENCEANDBACKGROUND:
EachyearthePublicWorksDepartmentreviewsthepreviousyear’sSnow
Plowing/RemovalPolicyandproposesupdatestothedocument.InearlyOctoberafter
allofthedifferentdivisionsofPublicWorkshavehadanopportunitytocheckplow
routes,newconstructionandotherchanges,PublicWorksstaffmeetsasagroupfor
severalhourstogooverthepolicyindepth.Commentsgeneratedfromthisgroup
meetingoftenresultinmodificationsandchangestothepolicy.Thesechangesthenare
outlinedandclearlymarkedinyellowinthedraftdocumentandbroughttotheCity
Councilforreview,possiblechanges,andapproval.Thisdocumentbecomesthe
frameworkforthesnowplowingandremovaloperationsthroughouttheCitybyPublic
Works.Individualdepartmentsthendeveloptheirownplansonhowtheyareto
accomplishthegoalssetoutinthepolicy.
Thepolicylaysoutprioritiesandtimingforallfacetsofsnowplowing/removal
throughoutthecommunity.Theprioritiessetoutinthepolicyaretobeachievedbythe
PublicWorksDepartmentunderreasonableconditionsandbudgetassumingthatatleast
onepieceofmajorequipmentandoneoperatorarenotavailable.Inmostcasesweare
abletomeetthegoalssetoutinthepolicyinlesstimethanstated.
Thefollowingisasummaryofthisyear’sminorchangestoSNOWEMERGENCY
ROUTES:
Primary
Nochange
Secondary -add
PrairieRoadfromKevinLongleyDrivetoCSAH75.
DundasRoadfromTH25easttoFallonAvenue
PublicParkingLots
Nochange
Citymaintainedsidewalks -add:
PrairieRoadfromCSAH75toHedmanLane
Citymaintainedpathways
Nochange
Damagetopersonalproperty
Nochange
CityCouncilAgenda:10/25/10
2
SidewalkonHighway25
On4-26-10,CouncilwasapproachedtoexamineasectionofTH25foradditionalwinter
maintenanceduetoarequestbyapropertyowner.Therequestwasforcitystafftoclear
thesidewalkinfrontofthisowner’slocation,butitwasfoundthatCityequipmentistoo
largetopassbetweenstreetlightpolesandthisowner’sbuilding.Inconjunctionwiththe
improvementsonTH25,fourstreetlightswereremovedonareaswhereclearancewas
anissue.ItwasalsoaskedifitwasfeasibleforCitystafftoclearbothsidesofTH25
fromtheMississippiRivertoI-94.Factorsarediscussedinthefollowingcontents.
PointstoConsider:
TheCityhaschosenthroughOrdinance8-1-11toassigntheresponsibilityofsnow
removalandsidewalkmaintenancetopropertyowners,withtheexceptionofareas
thatCityCouncilhasincludedaspartofoursidewalkmaintenanceandsnowplow
policiesforCitystafftomaintain.
AmaintenanceagreementnegotiatedwithWalgreen’sstatestheyareresponsiblefor
allsidewalkmaintenanceonTH25.TheWalgreenssidewalkonBroadwayfalls
underthesamepolicyasprioryears–oneremovalpassonameasureablesnowfall.
RecentmodificationtoTH25hasplaced12pedestrianactuatingbollardsinthe
sidewalkatsixlocations,accordingtorequirementsoftheAmericanDisabilitiesAct.
Thesebollardsmustbecleaned360degreesaroundforaccessbythehandicapped
andpedestrians.
A1.BudgetImpact:Theproposedchangestothepolicythisyear:
o Alternative1willhaveminimal(ifany)impactontheCity’sbudgetwith
nochangestopolicy.
o Alternative2wouldrequireminimumovertimepermeasureablesnowfall,
withnochangestopolicy.
o Alternative3willrequireovertimeonameasurablesnowfallorwill
requirechangestopoliciestoavoidovertimetoclearsidewalksand
pathways.
A2.StaffWorkloadImpact:Theproposedchangestothepolicymaychangethe
workloadforthePublicWorksduringthewinterseason.Thefactorswilldepend
onthedirectiongivenbyCouncil.Weareadequatelystaffedtohandlethis
workloadbutthetimerequiredtocompletetheprocessmaybeincreased,asan
effectofCouncil’schoice.
CityCouncilAgenda:10/25/10
3
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethe2010-2011SnowPlowing/RemovalPolicywithminor
highlightedchanges.
2.Motiontoapprovethe2010-2011SnowPlowing/RemovalPolicywithminor
highlightedchangesand,inadditiontothepolicy,assistpropertyownersonTH
25withclearingsidewalkfromBroadwaytoThirdStreet,duetothehardshipofa
limitedsnowstoragearea.Theassistanceprocesswillbetosnowblowonepass
onthesidewalkona2-inchorgreatersnowfallforthelengthoftheblockwithall
othermaintenancetobeperformedbythepropertyowner.(Thisissimilartothe
processperformedonBroadway.)
Thisalternativewillrequireadditionaltimetocompletewhichmayproducean
overtimerequirement.Thisalternativecanbeaccomplishedwithinourcurrent
budgetbutwillresultinabitmoretimetocompleteasnowremovalcycle.
3.Motiontoapprovethe2010-2011SnowPlowing/RemovalPolicywithminor
highlightedchangesandassistingpropertyownerswithclearingsidewalkfrom
RiverStreettoI-94(eastandwestsides).Theprocesswillbetosnowblowone
passonsidewalksona2-inchorgreatersnowfallwithallothermaintenancetobe
performedbythepropertyowner.(Thisissimilartotheprocessperformedon
Broadway.)
Thisalternativewillrequireadditionaltimetocompletewhichwillproducean
overtimerequirement;however,overtimemaybeavoidedbychangingCity
policyrequirementsforsidewalksfrom24hoursto36hoursandpathwaysfrom
36hoursto48hoursfortheclearingofsnowover2inches.
Fundsarenotcurrentlybudgetedforthemanhoursnecessarytocompletesnow
removalfollowingpreviousstandards.Therefore,ifCouncilwouldliketoselect
thisalternativethentheexpectedstandardoftimerequiredforsnowremoval
shouldbeadjustedaccordingly.
4.Motiontodenyapprovingthe2010-2011SnowPlowing/RemovalPolicy.
C.STAFFRECOMMENDATION:
IfCouncildesirestoavoidaddingadditionalcostsortimetoprovidesnowremoval
service,thenCitystaffrecommendsAlternative#1toapprovetheproposedSnow
Plowing/RemovalPolicywithslightmodifications.IfCouncilwouldliketoprovide
additionalservice,thenAlternative2or3shouldbeselectedwithCouncilproviding
directionongrantingovertimetomaintaincurrenttimestandardsormodifythetime
standardinthepolicytoallowmoretimetogettheworkdone.
CityCouncilAgenda:10/25/10
4
D.SUPPORTINGDATA:
SnowPlowingRemovalPolicy(with2010-2011proposedchangeshighlightedinyellow)
SnowPlowRouteMap
Primary/SecondaryPlowRouteMap
SnowmobileRouteMap
Sidewalk/PathwayMaintenanceMap
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SUPPORTING DATA
CITY OF MONTICELLO
SNOW PLOWING/REMOVAL POLICY
Effective November 10, 1997
Amended by the City Council December 12, 2005
Amended by the City Council November 27, 2006
Amended by the City Council November 13, 2007
Amended by the City Council December 8, 2008
Amended by the City Council October 26, 2009
1.INTRODUCTION
The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city
owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency
services. The city will provide such control in a safe and cost effective manner, keeping in mind safety,
budget, personnel and environmental concerns. The city will utilize city employees, city equipment and/or
private contractors when necessary to provide this service.
2.AREAS OF RESPONSIBILITY
Through its adoption, the City Council of Monticello is responsible for the policy established herein.
Implementation of this policy is the responsibility of the Street Superintendent or his designee under the
direction of the Public Works Director and City Administrator. The chain of command is the City
Administrator, Public Works Director and Street Superintendent, in that order. Decisions as to time, method
and materials used on snow plowing/removal operations will be made by the Street Superintendent under
the direction of the Public Works Director and City Administrator, and any amendments are to be in
accordance with amendment section of this policy. The Parks Department will supplement the efforts of
the Street Department with primary responsibilities in parking lots, sidewalks, pathways and skating rinks.
This work will be carried out by the Park Superintendent or his designee under the direction of the Public
Works Director and City Administrator.(Amended by City Council 01/10/2005)
(Amended by City Council 10/26/2009)
3.AMENDMENTS TO POLICY
Any amendments to this policy require council approval. Whenever possible and practical, amendments
should be brought up at council meetings and should be a matter of public record. However, to allow for
emergencies or other extenuating circumstances, when time does not permit council approval or action, the
Public Works Director or Street Superintendent is hereby authorized to amend any portion of this policy
he sees fit. If practical, the City Administrator shall be notified and shall approve of any such amendment.
Any such amendment made due to a particular emergency shall be brought to the attention of the council
if the amendment is to be a permanent one.
(Amended by City Council 10/26/2009)
4.EQUIPMENT
The city shall acquire, maintain, repair and replace equipment on a timely basis as the city’s established
budget shall allow. To provide for utilization of equipment in a cost effective manner, the city may use
regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as may
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be useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be
acquired and utilized only if deemed absolutely essential. Whenever existing snow removal heavy
equipment is believed to be broken down for an excess of eight hours during a declared snow event and that
piece of equipment is essential to snow plowing/ removal operations, the Street Superintendent or his
designee may rent equipment. The Public Works Director shall be notified of this decision immediately.
A written report to include equipment down, reason for renting, estimated rental period, rental company,
rental machine identification, rental rate, and estimate of total cost shall be submitted within 48 hours.(Amended by City Council 10/26/2009)
When the Street Superintendent determines that the policy levels of service cannot be provided by city
forces, he shall report to the Public Works Director the following information:
A.Additional time required to provide desired levels of service using just city forces.
B.Additional equipment and/or personnel support required to achieve desired levels of service.
C.Estimated number of hours equipment and/or personnel will be required.
The Public Works Director will then take the following action:
A.Determine availability of contractor equipment.
B.Estimate cost of contracted service required.
C.Determine availability of funds to meet estimated costs.
D.Based on information supplied, the Public Works Director shall determine whether to contract for
additional service or equipment, or accept reduced levels of service.
If contracted service or equipment is secured, the Public Works Director shall provide the City
Administrator with a report containing the following information:
A.Purpose of contracting snow plowing/removal.
B.Estimated time and cost of contracted services.
C.Time and date contract began.
In the absence of the Public Works Director, the Street Superintendent shall have full authority under this
section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City
Administrator.
5.WORK SCHEDULE
Scheduling of employees is the responsibility of the Street Superintendent or his designee under the direction
of the Public Works Director. When conditions allow, work schedules shall be arranged to keep overtime
at a minimum, with overtime scheduling being approved by the Public Works Director. The Public Works
Director shall notify the City Administrator of any unusual amount of overtime to be performed and the
reasons.
(Amended by City Council 10/26/2009)
6.MINIMUM LEVELS OF SERVICE
The following are minimum levels of service that can be expected. The city will strive to achieve better
results if possible.
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Snow and/or ice control may be terminated at any time the Street Supt. or his designee determine that rising
or falling temperatures, visibility and/or the rate of accumulation make the control unsafe, ineffective or
unnecessary.
Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall
become the storm referred to in this policy.
A.Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when
ice or snow pack occur on designated primary snow emergency streets, and shall continue
periodically throughout the duration of the storm. It is the intention of the City to keep these routes
open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free.
B.All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight
(8) hours after the snow storm subsides.
C.All remaining non emergency through streets shall be open to 2-lane traffic within 12 hours after
the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is
hauled from the Broadway median and all streets are widened curb to curb where possible. The
snow plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather
conditions allow.
D.All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16)
hours after a snowstorm subsides.
E.Downtown Broadway, from Linn Street to Cedar Street shall be
plowed to the center median. The Street Superintendent or his designee may elect to plow
downtown streets during evening or early morning hours to avoid traffic and parked vehicles. Other
downtown streets will be plowed outward. City owned parking lots and alleys in blocks 34, 35 and
52 are plowed by 8 a.m. after a 2" accumulation of snow (see Section 12).(Amended by City Council 01/10/2005)
F.Downtown snow hauling including the half block of Walnut south of Broadway, if necessary, shall
begin by the after all streets have been plowed and the crews are rested. Hauling shall
not be conducted Friday evening or Saturday evening unless abnormal conditions warrant same.
(Amended by City Council 01/10/2005)
G.Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all
primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas.
General snowpack on residential streets shall not be sanded.
H.Snow depth at the corners of intersections shall be reduced to 36" or less following other necessary
snow plowing and removal operations. The Street Superintendent or his designee shall have the
authority to determine the scheduling and priority of this function.
I.Certain county highways within the city are maintained by the city and fall under county maintenance
agreements.
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7.SNOW EMERGENCY ROUTES
PRIMARY SNOW EMERGENCY ROUTES
CSAH 39 WEST
FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST
BROADWAY
FROM WILLOW STREET TO MEADOW OAK DRIVE
WALNUT STREET
FROM WEST BROADWAY TO 7TH STREET
HART BOULEVARD
FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST
WASHINGTON STREET
FROM BROADWAY TO 7TH STREET
7TH STREET
FROM WALNUT STREET TO CSAH 18
6TH STREET
FROM THE FIRE HALL TO TH 25 : INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS
SCHOOL BOULEVARD
FROM TH 25 TO CSAH 18
FENNING AVENUE
FROM SCHOOL BOULEVARD TO 85TH STREET (DUE TO TOPOGRAPHY)
ROUNDABOUT
AT CSAH 18 & MEADOW OAK AVENUE
GILLARD AVENUE
FROM CSAH 39 EAST TO 95TH STREET (DUE TO TOPOGRAPHY)
(Amended by City Council 11/27/2006)
(Amended by City Council 11/13/2007)
(Amended by City Council 10/26/2009)
SECONDARY SNOW EMERGENCY ROUTES
ELM STREET
FROM CSAH 39 WEST TO 6TH STREET WEST
6TH STREET WEST
FROM ELM STREET TO THE FIRE HALL
CEDAR STREET
FROM RIVER STREET TO 7TH STREET
3RD STREET
FROM CHESTNUT ST TO WASHINGTON ST
SCHOOL BOULEVARD
FROM TH 25 TO REDFORD LANE
DEEGAN AVENUE
FROM SCHOOL BLVD TO COMMUTER PARKING LOT
SECONDARY SNOW EMERGENCY ROUTES
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CHELSEA ROAD
FROM CSAH 18 TO CR 39 WEST
RIVER STREET
FROM THE XCEL/CITY BALLFIELDS TO THE NURSING HOME ENTRANCE
OTTER CREEK ROAD
FROM CSAH 75 TO RIVER STREET WEST
OAKWOOD DRIVE EAST
FROM T.H. 25 TO INCLUDE THE CUL-DE-SAC
(Amended by City Council 12/12/2005)
(Amended by City Council 11/13/2007)
(Amended by City Council 12/08/2008)
(Amended by City Council 10/26/2009)
8.METHOD OF PLOWING SNOW
Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception of that section
of Broadway previously mentioned, the snow will be plowed from the center of the street outward. The City
will plow the roundabout at CSAH 18 and Meadow Oak Avenue from the outside to the center. The County
will plow to the outside. The plowing activities are shared. For narrow streets or other streets when
conditions require, the Street Superintendent or his designee may choose to plow from one side to the other.
Snow shall be plowed and pushed from left to right and discharged on the edge of the street or on adjacent
right-of-way without regard for sidewalks and/or driveways. The City shall not be responsible for plowing
snow from any private driveways or sidewalks.(Amended by City Council 11/27/2006)
9.HAULING OF SNOW
Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove
the snow by hauling. Timing of such hauling shall be at the discretion of the Street Superintendent or his
designee. Snow will be windrowed along the south curb on Chelsea Road between Highway 25 and
Sandberg Road and hauled when the windrow reaches 2 feet in height to reduce snow pushed on to the
sidewalk.
(Amended by City Council 12/12/2005)
10.WEATHER CONDITIONS
Snow and ice control operations will be conducted only when weather conditions do not endanger the safety
of employees or equipment, and operations are effective. Factors that may delay snow and ice control
operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or
ice.
11.DISPATCHING OF EQUIPMENT
Dispatching of equipment shall be determined by the Street Superintendent or his designee. The Street
Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions.
Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call
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out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible
if workers and equipment are available and it is more than four hours until a work shift is to begin. Once a
work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately
to other specific situations or waiting, in the case of non-emergencies, until a new work shift begins.
For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary
workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee
shall keep the Public Works Director informed of start, progress and end of full scale plowing operations.
12.PUBLIC PARKING LOTS
PLOWING TO BEGIN BY 4 A.M.
COMMUTER PARKING LOT
INCLUDING SCHOOL BLVD FROM TH 25 WEST TO DEEGAN AVE
AND DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT
COMMUNITY CENTER PARKING LOTS
WEST AND SOUTH LOTS
(Amended by City Council 11/27/2006)
PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS)
CITY HALL PARKING LOT
HI-WAY LIQUOR PARKING LOT
DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT
BLOCK 34
BY ZOO AND 216 PINE STREET
BLOCK 35
WALNUT & 3RD STREET PARKING LOT
(Lot is sign for 24-hour parking to aid in timely snow removal and other seasonal maintenance)
BLOCK 52
BY
PRAIRIE WEST BUILDING
MONTICELLO FIBERNET RETAIL SITE - 6TH STREET
(Amended by City Council 11/27/2006)
(Amended by City Council 11/13/2007)
(Amended by City Council 10/26/2009)
PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE
FIRE HALL PARKING LOT
PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT
PUBLIC LIBRARY PARKING LOT
PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS
PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT
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ANIMAL SHELTER PARKING LOT (plowed by Sewer/Water Department)
4TH STREET PARK PARKING LOT (plowed by Sewer/Water Department)
EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS
MONTICELLO FIBERNET HEAD END BUILDING PARKING LOT
(Amended by City Council 11/27/2006)
(Amended by City Council 10/26/2009)
13.CITY MAINTAINED SIDEWALKS
CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
BROADWAY
SOUTH SIDE BETWEEN THE ZOO AND BOB’S BARBER SHOP
BROADWAY
SOUTH SIDE FROM 906 BROADWAY TO BROADWAY KWIK STOP
3RD STREET WEST
NORTH SIDE FROM 211 PINE ST TO WALNUT STREET
EAST BROADWAY
SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET
WEST BROADWAY
ON THE NORTH SIDE FROM CHESTNUT STREET TO LINN STREET WITH THE EXCEPTION OF
TRINITY LUTHERAN CHURCH AT 494 WEST BROADWAY
EAST BROADWAY
ON THE NORTH SIDE FROM 731 E. BROADWAY TO PALM ST. TO WASHINGTON ST.
WITH THE EXCEPTION OF DENNY’S SERVICE AT 743 E. BROADWAY
LIBRARY
SOUTH SIDE 6TH STREET FROM WALNUT TO LOCUST
WEST SIDE WALNUT FROM 6TH TO LIBRARY DRIVEWAY
EAST BRIDGE PARK
BITUMINOUS PATHWAY FROM THE SLIDING HILL TO WALNUT STREET
HI-WAY LIQUOR
WEST SIDE T.H. 25 FROM 5TH TO 6TH AND NORTH SIDE 6TH FROM T.H. 25 TO INCLUDE SECOND
DRIVEWAY INTO LIQUOR PARKING LOT,
INFORMATION CENTER
SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA
3RD STREET EAST
DEPUTY REGISTRAR/PARKING LOT NORTH SIDE FROM 216 PINE STREET TO CEDAR STREET
3rd STREET WEST
SOUTH SIDE OF 3RD STREET WEST FROM ELM STREET TO MAPLE STREET
RIVER STREET WEST
STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET
CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
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ELM STREET
WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY
*CARDINAL HILLS PARK
SIDEWALK RUNNING THROUGH PARK FROM MARTIN DRIVE TO SCHOOL BLVD
CEDAR STREET
EAST SIDE AT RR CROSSING
WALNUT STREET
EAST SIDE PARKING LOT, ALLEY TO 3RD STREET,
FROM WELLS FARGO DRIVEWAY TO RR TRACKS
*WASHINGTON STREET
EAST SIDE FROM RR CROSSING TO 7TH STREET
MINNESOTA STREET
EAST SIDE
BROADWAY
NORTH SIDE AT 111 WEST BROADWAY
COMMUTER PARKING LOT
BUS SHELTER AND SIDEWALK
MEADOW OAK AVENUE
ADJOINING FREEWAY FIELDS
MEADOW OAK AVENUE
SIDEWALK ALONG MEADOW OAK AVENUE (SHAWN WEINAND PROPERTY)
COMMUNITY CENTER
WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6TH STREET
AND NORTH SIDE OF 6TH STREET FROM WALNUT STREET TO FIRE HALL
GROVELAND PARK
SAVANNAH & INNSBROOK ALONG PARK
GROVELAND (CITY OWNED PROPERTY)
A PORTION OF HAYWARD CT 150' WEST OF PARK PLACE DR
A PORTION 220' NORTH OF SUMMIT CT BETWEEN WINDEMERE CT & SUMMIT CT
A PORTION EAST OF 90TH ST ON S SIDE OF PARK PLACE DR
COMPOST SITE
T.H. 25
WEST SIDE FROM W. RIVER ST. TO MISSISSIPPI BRIDGE
BROADWAY EAST
201 EAST BROADWAY (OLD CEDAR STREET GARDEN CENTER SITE)
(Amended by City Council 11/13/2007)
(Amended by City Council 12/08/2008)
(Amended by City Council 10/26/2009)
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Sidewalks Cleared With City Assistance:
1.)South side of Broadway from the Broadway Kwik Stop to and including the Peterson
Grimsmo Chapel at 250 East Broadway, and the North side of West and East Broadway from
Linn Street to Palm Street including Trinity Lutheran Church at 449 West Broadway. Also
the north side of East Broadway in front of 731 and 743 East Broadway near Washington
Street. The City will make one (1) pass with a snow blower each time its snow blower is
used on the adjacent West and East Broadway sidewalks. The City will not broom or apply
sand/salt to this sidewalk in the commercial area.
2.)Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive:
The city will assist Mn/DOT when they request, by providing one (1) operator or one (1)
driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by
Mn/DOT plows.
14.CITY MAINTAINED PATHWAYS
CLEARED WITHIN 36 HOURS TO A WIDTH OF 6'
CHELSEA ROAD
SOUTH SIDE FROM SANDBERG TO INNSBROOK
CSAH 75
FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY
CSAH 75
FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE
SCHOOL BOULEVARD
FROM EDMONSON AVE TO CR 18
EXCEPT THE S. SIDE OF SCHOOL BLVD FROM FALLON TO CARDINAL HILLS PK
* FALLON AVENUE
FROM SCHOOL BOULEVARD TO FARMSTEAD AVENUE
TH 25
EAST SIDE FROM KJELLBERG’S TO OAKWOOD DRIVE
SCHOOL BOULEVARD
NORTH SIDE FROM EDMONSON AVE TO T.H. 25
SCHOOL BOULEVARD
NORTH SIDE FROM TH 25 TO RIVER CITY EXTREME
2001 ISETEA PATHWAY SYSTEM INCLUDING I-94 PEDESTRIAN BRIDGE
FROM CSAH 75, SOUTH TO SCHOOL BLVD TO THE EAST THRU MEADOW OAK TO MEADOW
OAK DRIVE
CLEARED WITHIN 36 HOURS TO A WIDTH OF 6'
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MEADOW OAK
FROM MEADOW OAK AVENUE TO MEADOW OAK DRIVE
*
GILLARD AVENUE
WEST SIDE FROM RIVER FOREST DRIVE TO 95TH STREET
GILLARD AVENUE
WEST TO RIVER FOREST DRIVE
7TH STREET EAST
WASHINGTON STREET TO WEST SIDE OF ENTRANCE TO ST. HENRY’S CHURCH
EDMONSON AVENUE
WEST SIDE FROM SCHOOL BOULEVARD TO ORCHARD CIRCLE, SOUTH TO FEATHERSTONE
EDMONSON AVENUE
WEST SIDE FROM ORCHARD CIRCLE TO 89TH STREET
CSAH 18
SOUTH SIDE FROM SPIRIT HILLS ROAD TO TROY MARQUETTE DRIVE
CSAH 18
SOUTH SIDE FROM WILDWOOD BOULEVARD TO GATEWATER DRIVE
(Amended by City Council 11/27/2006)
(Amended by City Council 11/13/2007)
(Amended by City Council 10/26/2009)
The Pathways shall be cleared to a min. width of 6' within 36 hours of the end of any snow event with snow
accumulation of ½" or more on the pathway. Work on the pathways immediately adjacent to major
highways or thorough fairs will not begin until the adjacent roadway is plowed and widened. Pathways shall
be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is
expected that the bituminous surface shall be visible in many areas along the pathway. Pathways designated
for snow removal which are used for student pedestrian travel to and from the schools shall be cleared within
24 hours of the end of a snow event provided any immediate adjacent major roadway is cleared and widened
first.
(Amended by City Council 01/10/2005)
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15.CITY MAINTAINED SKATING RINKS
4TH STREET PARK
HOCKEY RINKS
(1) GENERAL SKATING RINK
WEST BRIDGE PARK
(1) GENERAL SKATING RINK
(Amended by City Council 11/27/2006)
(Amended by City Council 11/13/2007)
Within 36 hours of the end of any snow event with an accumulation of more than 1" of snow, all three rinks
shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink
area and no accumulations of snow should be left around the inside of the boards. Care should be used not
to throw or pile snow on walkways. For any event between one-tenth of an inch to an inch of snow, all
three rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges
of snow around the inside of the hockey boards must be removed. (Amended by City Council 12/12/2005)
16.DAMAGE TO PERSONAL PROPERTIES
Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance
to be on the boulevard and are damaged by actual contact with city equipment, will be considered for
compensation at city expense. Compensation for mailboxes and posts shall be for materials only with a
maximum allowable reimbursement of $150 per single family residential mailbox and a maximum allowable
reimbursement of $200 per cluster mailboxes. Damage to trees, shrubbery and other landscaping will not
be considered for compensation unless located beyond the boulevard or private property. The city will re-
seed plow disturbed areas of the boulevard in the summer months when staffing and workload permits.(Amended by City Council 10/26/2009)
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Damage to personal vehicles will be considered only if they are legally parked and only if physically
contacted by equipment.
17.PLOWING OF PRIVATE PROPERTY
Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be
no plowing of private property with city equipment.
18.REVIEW OF POLICY
The city will keep on file comments and complaints received regarding this policy. This policy will be
reviewed periodically. Any review will consider comments or complaints received since the last review.
19.WINTER PARKING REGULATIONS
The Wright County Sheriff’s Department will rigorously enforce portions of the parking ordinances
beginning November 15 through April 15, as follows:
TITLE 9, CHAPTER 1 SECTION 2:
Parking and stopping: Except for the City of Monticello or Wright County on its own right of ways, no
person shall utilize any portion of any local public right of way, including the traveled street, boulevard or
public parking lot for the storage or parking of any object or material which is not a licensed, operable
motor vehicle, passenger vehicle or motorcycle as defined by Minnesota Statutes Chapter 169.01, Subd. 3,
3a and 4, except as may be explicitly permitted on a temporary period of time by the City Council or its
designated representative. Properly licensed, operator motor vehicles, passenger vehicles and motorcycles
may be parked in the public street where permitted but not on the boulevard portion of the public right of
way subject to the further requirements of local parking regulations and applicable Minnesota Statutes. A
trailer of any type properly licensed or not is not considered a motor vehicle or part thereof when
disconnected from its tow vehicle.
It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or park the said vehicle in
any of the following places, except when necessary to avoid conflict with other traffic or in compliance with
the directions of a peace officer or traffic control devices:
On any street or roadway between the hours of two o’clock (2:00) a.m. and six o’clock (6:00)
a.m. from November 15 through April 15, except physicians on emergency calls.
TITLE 9, CHAPTER 1, SECTION 8:
Parking in regard to snow plowing and/or removal: After a snowfall, all streets in the city of Monticello
shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal
until all streets are plowed.
Any motor vehicle or parts thereof left on any street or boulevard in the city of Monticello in such a way as
o impede the performance of the city and/or state snowplow shall be dealt with under the Penalty Code No.
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1-4-1 (a fine of up to $300 and/or imprisonment in a city or county jail for a period not to exceed 90 days).
20.WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS
The Wright County Sheriff’s Department will rigorously enforce portions of the city ordinance in regard
to use of the sidewalks/pathways by snowmobiles, ATV’S and other motorized vehicles.
TITLE 6, CHAPTER 5, SECTION 2:
Restrictions: It is unlawful for any person to operate a snowmobile:
On any sidewalks or pathways in the city of Monticello provided for pedestrian and/or
bicycle travel.