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City Council Agenda Packet 11-22-2010AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,November22,2010–7p.m. Mayor:ClintHerbst CouncilMembers:TomPerrault,GlenPosusta,BrianStumpf,SusieWojchouski 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–November8,2010SpecialJointCC/PCMeeting 2B.ApprovalofMinutes–November8,2010RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncementsandstaffupdates a.CitizenComments: b.PublicServiceAnnouncements: 1)SantavisitstoMCC 2)HomefortheHolidays(12/3) c.StaffUpdates: 1)Snowmobilerouteandregulations 2)FiberNetMonticelloproject 5.ConsentAgenda: A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments B.ConsiderationofadoptingResolution#2010-70toacceptcontributionfromTom Perrault C.ConsiderationofapprovinganapplicationforanOff-saleBeerLicenseto NorthernTierRetailLLC,dbaSuperAmerica#4479at109OakwoodDrive D.Considerationofrenewing5yearcontractwithVeoliaWaterforOperation MaintenanceandManagementoftheMonticelloWasteWaterTreatmentPlant, includingBiosolidsHandlingandDisposalProcesses E.ConsiderationofappointingarepresentativetotheFiberNetAdvisoryBoardto fillavacancyforatermtoexpireon12/31/2011 SPECIALMEETING 5:45p.m.-BudgetWorkshop 6:15p.m.-CLOSEDSession–LitigationStatus F.ConsiderationofadoptingResolution#2010-72approvingfinalpaymentto WrightHennepinElectricandacceptingworkon2010StreetLighting Improvements,CityProjectNo.10C003 G.ConsiderationofadoptingResolution#2010-73supportingtheMississippiRiver Trailbicycleroute H.ConsiderationofadoptingResolution#2010-74requestingaMn/DOTspeed studyonEastBroadwayfromCSAH18toMeadowOakDrive I.Considerationofapprovingfront-loadingofCityhealthinsurancecontributionfor employeeswhochoosetheHSAhealthplanoption J.ConsiderationofapprovinguseoftheCity-ownedstructurelocatedat1645 CountyRoad39NEasaMonticelloFireDepartmentTrainingFacility K.ConsiderationofcallingforaSpecialCouncilMeetinginDecemberforapproval ofbills L.Considerationofadoptingresolution#2010-76approvingfinalpaymenttoFuller ConcreteandMasonry,LLCandacceptingworkonBlock35MunicipalParking LotCommon-UseDumpsterEnclosures,CityProjectNo.10C008. 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.PublicHearing–ConsiderationofadoptingResolution#2010-71approvingassessment rollfordelinquentmiscellaneousaccountstobecertifiedfor2011payabletaxyear 8.ConsiderationofapprovingmodifiedplanforicerinkmaintenanceatWestBridgePark 9.AddedItems 10.ApprovepaymentofbillsforNovember22nd 11.Adjournment CityCouncilAgenda:11/22/10 1 5A.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Rachael Gardner Guest Service MCC 11/4 PT Name Reason Department Last Day Class Jon Hirschey Voluntary Streets 11/3 Seasonal Justin Anderson Voluntary Streets 11/10 Seasonal NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 11/18/2010 CityCouncilAgenda:11/22/10 1 5B.ConsiderationofadoptingResolution#2010-70toacceptcontributionfromTom Perrault (CS) A.REFERENCEANDBACKGROUND: TomPerraultiscontributing$250forNovembertogointotheGeneralFund.As requiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneeds toadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: ResolutionNo.2010-70 CityofMonticello RESOLUTIONNO.2010-70 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TomPerraultCash$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TomPerraultCityofMonticelloGeneralfund(Nov) AdoptedbytheCityCouncilofMonticellothis22nddayofNovember,2010. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:11/22/10 1 5C.ConsiderationofapprovingapplicationforOff-Sale3.2BeerLicensetoNorthern TierRetailLLC,dbaSuperAmerica#4479at109OakwoodDrive (CS) A.REFERENCEANDBACKGROUND: TheCityhasreceivedanapplicationforanoff-sale3.2beerlicensefortheSuperAmerica conveniencestorelocatedat109OakwoodDriveinMonticello.Thisstoreisbeing purchasedbynewownersandtheyarerequiredtoapplyforanewlicense.Thelicense feeforanoff-salebeerlicenseis$100annually,whichwouldbeproratedfrom December1throughJune2011. A1.BudgetImpact:Annuallicensefeescovercostsofprocessinglicenses. A2.StaffWorkloadImpact:Therewillbeminimaladditionalworkasstaffwill includethislicensewiththeannuallicensingprocess. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheapplicationforanoff-sale3.2beerlicenseforthe SuperAmericaStore#4479at109OakwoodDrive. 2.Donotapprovelicenseapplication. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1forapprovalofthelicenseapplication.Northern TierRetail,LLChasprovidedacompletedapplication,insurancecertificateandlicense feestotheCity.UponapprovalbyCouncilandsuccessfulbackgroundcheck,the appropriateinformationwillbesenttotheStateandalicenseissued. D.SUPPORTINGDATA: Licenseapplication CityCouncilAgenda:11/22/10 1 5D.Considerationofrenewing5-yearcontractwithVeoliaWaterintendedfor operationsmaintenanceandmanagementoftheMonticelloWastewaterTreatment Plant,includingbiosolidshandinganddisposalprocesses (BP,JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderarenewalofthecontractwithVeoliaWaterforaperiod offiveyears,relatingtooperationsandmaintenanceofthewastewatertreatmentplant includingbiosolidshandlinganddisposal.ThisrequestfollowsactiontakenbytheCity CouncilonApril12,2010atwhichtimetheCityCouncilunanimouslyapprovedand authorizedarequesttohaveCityStaffbegincontractrenewalnegotiationswithVeolia Water.SubsequenttothisdirectionprovidedbytheCityCouncil,thePublicWorks DirectorandtheCityAttorneyhavebeendiscussingandnegotiatingthenewcontract languagewithVeoliaWater. Inaddition,staffhasdiscussedwithVeoliatheimpactofeconomictimesontheCity,and incooperationasaresponsiblepartner,VeoliahascutintotheircontractedCPIand reducedthe2010feetolessthana1%increaseandproposed“noincrease”inthecostof servicefor2011byinternallystreamliningatourfacility,negotiatingdiscountswith vendorsandimprovingoperationefficienciesofthewastewatertreatmentandhandling operations. The2010costforoperatingandmaintainingthewastewatertreatmentplantfromVeolia Waterwas$750,281.Thisamountincluded$42,156forrepairpartsformaintenance, $50,628fornaturalgasand$10,212forpolymer.Therepairpartsarearefundable portionofthebudget.Ifthebudgetitemexpenseisnotusedthefundsarereturned;ifthe budgetitemexpensegoesover,anadditionalexpenseiscompensatedatactualcostonly. ItshouldbenotedthattheservicereceivedfromVeoliahasbeenexceptional.Veolia WaterinoperationoftheMonticelloWastewaterTreatmentPlanthas,ineachofthepast sevenyears,achievedthe“OutstandingCompliance,MaintenanceandManagement Award”fromtheMinnesotaPollutionControlAgency.Thisawardreflectsnotonly competencybutalsotheefficiencyofthemanagementinregardtotheoperatinggroupor staff.VeoliaWateralsohasanoutstandingsafetyrecordhavingjustcompleted19years withoutanylosttimeorOSHArecordableincidentsattheMonticellofacility. Veolia’smarginruns2-3%,butcomparativelyasshowninthesupportingdocumentation ofMr.Keyes,thepurchasingpoweroftheVeoliaCorporationallowsdeepdiscountsthat theCitycouldnotmatchonitsown.Asanexample,thecostforpolymers,chemicalsand outsidelaboratoryservicesthatVeolianegotiatesatbulksupersedesthemarginunder whichtheyoperateourplant.Additionally,thesupportstaffoftheentirecorporation includingtechnical,legal,developmentandsafetydepartmentsareanadditionalbenefit theCityrealizesinhavingtheVeoliaWaterdivisionmanageourtreatmentsystemand areallincludedinthemarginofoperation. CityCouncilAgenda:11/22/10 2 StaffandVeoliaWaterareproposinga5yearcontractrenewalwiththeannualfeefor thefirstyearremainingthesameaslastyearat$750,281;thisincludes$42,156forrepair andmaintenancecosts.Thisdollaramountincludesthecontractmowingoperationsfor thegroundsexteriorandinteriorofthesecuredarea,insuchthenewmowingpolicy adoptedbytheCityshallbefollowedandthebudgetadjustedaccordingly.Itisfeltthat Veoliastaffcouldbettermonitorandoverseealloperationsonsite.Veoliastaffmustalso followallStateandFederalmandatedlimits,trackinganddocumentationrequirements andOSHAstandardsparalleloraboveCityrequirements. Asummaryofthepercentincreasesoftheannualfeeoverthepastyearsandthe proposedincreaseforthisyear’sannualfeeislistedbelow: 20073.5% 20083.5% 20092.8% 20100.99% 20110.00% ThepastcontractranfromJanuary1,2006toJanuary1,2011;thiscontractisproposed torunfromJanuary1,2011toJanuary1,2016.Wordingchangesweremadeinthe contractdocumentstomodifythepreviousnameofProfessionalServicesGroup(PSG) toVeoliaWaterNorthAmerica(VWNAC).Otherchangesincludemodifications/ clarificationstothedescriptionofservicesprovidedatthewastewatertreatmentplant. Allofthefactornumbershavebeenupdatedtoreflectthecurrentconditionsatthe wastewatertreatmentplantincludingtheflow,BODandtotalsuspendedsolids. Enclosedforyourreviewisacopyofthe“redlined”versionofthechangesinthe Agreement.Ineachsectiontheredlinesaretoreplacetheaboveblacklineportion.The CityAttorneyandthePublicWorksDirectorhavereviewedandamendedthecontractfor theCityinthenegotiationprocesswithVeoliastaffandtheirAttorneys. A1.BudgetImpact:Thetotal2011contractis$750,281whichreflectsa0% increase. A2.StaffWorkloadImpact:Administrativetrackingandfinanceaccountingwill remainunchanged. B.ALTERNATIVEACTIONS: 1.MotiontoapproverenewalofcontractwithVeoliaWaterforaperiodof5years withtheincreasefor2011beingat0.00%.Thetotal2011contractpriceis $750,281.00whichincludes$42,156.00inrepairparts.Theannualfeeforyears 2through5issubjecttoaCPIincrease,beingcalculatedbytheformulain AppendixGofthecontractorasotherwiseagreedbyCouncil. CityCouncilAgenda:11/22/10 3 2.MotiontodenyandnotapproveanewcontractwithVeoliaWaterortoinclude furthernegotiations. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1thattheCityCouncilapproverenewalofthe contractfora5yearperiodwithVeoliaWater.Councilandstaffhave,inthepast,hada highcomfortandtrustlevelinVeolia’smanagementandmaintenancepracticesofthe WWTPandthebiosolidshandlinganddisposalprocesses. Staffhasexploredtheoptionofseekingmanagementservicesfromothercompanies. Theresearchrevealsrelativelyfewvendorsexistinthefieldwhooffer“largescale” operationssuchasoursthatarefromoroperateinthefivestatearea.Otherfirmsthatdo provideservicehavebeenlessflexibleintheCPItheyoffertotheircontractures. Bringingthisservicein-househasbeenlookedatbutcurrentlythereisnotsufficientstaff orexpertisetooperateormanagethewastewatertreatmentplant,includingthehandling ofthebiosolids.ThemarginVeoliaoperatesunderandconsiderationofwhatservices areofferedwithdiscountsavailabletothemmakeitdifficultfortheCitytocompetein thisfieldofservice. Duetothegoodserviceandstablepricing,staffhasinpastnegotiatedwithVeolia,dueto thestabilityoftheorganization,expertise,qualityofserviceandstablepricingstaff believesthatthebestoptionatthistimeistocontinuewithapositivestatusquo. D.SUPPORTINGDATA: AgendaitemfromApril12,2010regardingcontractnegotiationswithVeoliaWater MemorandumfromVeoliaWater,ChuckKeyes,ProjectManagerWWTP LetterfromVeoliaWater,MargaretM.(Peg)Becker,AreaManager Copyofredlinedchanges(fortheproposedrenewal)tothecontractwithVeolia City Council Agenda: 04/12/10 1 5J. Consideration of authorizing contract renewal negotiations with Veolia Water for operating the Monticello Wastewater Treatment Facility (BP) A. REFERENCE AND BACKGROUND: The City Council is asked to consider authorizing contract renewal negotiations with Veolia Water for operating the Monticello Wastewater Treatment Facility. The current contract with Veolia Water, previously Professional Services Group (PSG), expires January 2011. This was a 5-year contract that began January 1, 2006. Veolia is proposing another 5-year contract which is anticipated to run from January 1, 2011 thru January 1, 2016 to operate and maintain the Monticello Wastewater Treatment Facility, and facilitate the application of bio product to the city-owned farm. Other contract operations of the facility will be requested to match the city’s policies; for example, the mowing policy currently being established. The numbers will be updated to reflect the current conditions at the wastewater treatment facility including the flow, BOD and total suspended solids, and required limits allowing for future improvements to the plant’s operation and expansion if it occurs, with consideration for future use of the application site within this contract period. Enclosed for your review is a letter from Peg Becker, Area Manager for Veolia Water. A1. Budget Impact: None at this time. A2. Staff Workload Impact: Negotiations will involve Public Works and Finance to research essential needs and changes in current to proposed contract. B. ALTERNATIVE ACTIONS: 1. Motion to authorize contract renewal negotiations with Veolia Water to operate the Monticello Wastewater Treatment Facility. 2. Motion to deny authorization at this time. C. STAFF RECOMMENDATION: City staff recommends Alternative #1, to authorize contract renewal negotiations with Veolia Water for operation of the Monticello Wastewater Treatment Facility. D. SUPPORTING DATA: Letter from Peg Becker, the Area Manager for Veolia Water VWNAC-MonticelloOM&MAgreementPage1of30 June2,November5,2010DRAFT AGREEMENTFOROPERATIONSAND MAINTENANCESERVICESFORTHE MONTICELLOWASTEWATERTREATMENTFACILITY THISAGREEMENT (“Agreement”)isenteredintoonthe1stdayofJanuary,2011,by andbetween: TheCityofMonticello,amunicipalcorporationwithits principaladdressat505WalnutStreet,Suite1,Monticello, Minnesota55362(hereinafterreferredtoas“CITY”); and VeoliaWaterNorthAmerica -–CentralLLC,withits principaladdressat184ShumanBoulevard,Suite450, Naperville,Illinois60563(hereinafterreferredtoas “VWNAC”or“Contractor”). WHEREAS,CITYownsandprovidesfortheoperationofthewastewatertreatment plantlistedinAppendixB(“Project”);and, WHEREAS,CITYdesirestoemploytheservicesofVWNACinthemanagement, operationandmaintenanceoftheProjectandVWNACdesirestoperformsuchservices forthecompensationprovidedforherein,allinaccordancewiththetermsandconditions ofthisAgreement. NOW,THEREFORE,inconsiderationofthemutualcovenantsandagreements hereinaftersetforth,CITYandVWNACagreeasfollows: 1.General 1.1 AlldefinitionsofwordsorphrasesusedinthisAgreementarecontained inAppendix“A”. 1.2 Allgrounds,facilities,equipment,andvehiclesnowownedbyCITYor acquiredbyCITYshallremainthepropertyofCITY. 1.3ThelawsoftheStateofMinnesotagoverntheinterpretationofthis Contract.Intheeventoflitigation,theexclusivevenueshallbeinthe DistrictCourtoftheStateofMinnesotaforWrightCounty. 1.4ThisAgreementshallbebindinguponthesuccessorsandassignsofeach oftheparties,butneitherpartywillassignthisAgreementwithoutthe priorwrittenconsentoftheotherparty. VWNAC-MonticelloOM&MAgreementPage2of30 June2,November5,2010DRAFT 1.5Allnoticesshallbeinwritingandtransmittedbycertifiedmailor overnightcourier(e.g.FedExorUPS)totheaddressesstatedabove. 1.6ThisAgreement,includingAppendices“A”through“G”,istheentire Agreementbetweentheparties.ThisAgreementmaybemodifiedonlyby writtenagreementsignedbybothparties.Whereverused,theterms “VWNAC”and“CITY”shallincludetherespectiveofficers,agents, directors,electedorappointedofficials,andemployees. 1.7 Ifanyterm,provision,covenant,orconditionofthisAgreementisheldbya courtofcompetentjurisdictiontobeinvalid,void,orunenforceable,the remainderoftheprovisionsshallremaininfullforceandeffectandshall innowaybeaffected,impaired,orinvalidated. 1.8 ItisunderstoodthattherelationshipofVWNACtoCITYisthatof independentcontractor. 1.9 NeitherParty,onetotheothershallbeconsideredaconsumernoramerchant pursuanttoanyconsumerortradepracticeslaworregulation,andthe parties’specificallyagreethattheapplicationofanysuchlawsor regulationstothetermsandconditionshereinisinappropriate. 1.10DataPractices/Records. (a)Alldatacreated,collected,received,maintainedordisseminated foranypurposeinthecourseofthisContractisgovernedbythe MinnesotaGovernmentDataPracticesAct,Minn.Stat.Ch.13,any otherapplicablestatestatute,oranystaterulesadoptedto implementtheact,aswellasfederalregulationsondataprivacy. (b)Allbooks,records,documentsandaccountingproceduresand practicestotheContractoranditssubcontractors,ifany,relativeto thisContractaresubjecttoexaminationbytheCITY.Provided, however,thattotheextentallowablebylawContractor’sfixed AnnualFeewillnotbesubjecttoexaminationoraudit. 1.11SoftwareLicense.Iftheequipmentprovidedby the VWNACpursuantto thisContractcontainssoftware,includingthatwhichthemanufacturer mayhaveembeddedintothehardwareasanintegralpartofthe equipment,the VWNACshallpayallsoftwarelicensingfees duringthe TermoftheAgreement.The VWNACshallalsopayforallsoftware updatingfeesforaperiodofoneyearfollowing cutover.The the terminationofthiscontract.VWNACshallhavenoobligationtopayfor suchanysoftware feesthereafter.NothingExceptforanycontinuingor recurringlicensefeespayableaftertheTermoftheAgreement,nothing in VWNAC-MonticelloOM&MAgreementPage3of30 June2,November5,2010DRAFT thesoftwarelicenseorlicensingagreementshallobligatetheCITYtopay anyadditionalfeesasaconditionforcontinuingtousethesoftware. 1.12 Patenteddevices,materialsandprocesses.IftheContractrequires,or VWNACdesires,theuseofanydesign,device,materialorprocess coveredbyletters,patentorcopyright,trademarkortradename,VWNAC shallprovideforsuchusebysuitablelegalagreementwiththepatenteeor ownerandacopyofsaidagreementshallbefiledwiththeOwner.Ifno suchagreementismadeorfiledasnoted,VWNACshallindemnifyand holdharmlesstheCITYfromanyandallclaimsforinfringementby reasonoftheuseofanysuchpatenteddesigned,device,materialor process,oranytrademarkortradenameorcopyrightinconnectionwith theProjectagreedtobeperformedundertheContract,andshallindemnify anddefendtheCITYforanycosts,liability,expensesandattorney'sfees thatresultfromanysuchinfringement. 1.13.VWNAC'sbonds,records,documents,papers,accountingproceduresand practices,andotherevidencesrelevanttothisContractaresubjecttothe examination,duplication,transcription,andauditbytheCITYandeither theLegislativeorStateAuditor,totheextentrequired pursuanttoMinn. Stat.§16B.06,Subd.4.Suchevidencesarealsosubjecttoreviewbythe ComptrollerGeneraloftheUnitedStates,oradulyauthorized representative,iffederalfundsareusedforanyworkunderthisContract. VWNACagreestomaintainsuchevidencesforaperiodofthree(3)years fromthedateservicesorpaymentwerelastprovidedormadeorlongerif anyauditinprogressrequiresalongerretentionperiod.Provided,however, thattotheextentallowablebylawContractor’sfixedAnnualFeewillnot besubjecttoexaminationoraudit. 1.14Allplans,diagrams,analyses,reports,data,andinformationgeneratedin connectionwithperformanceoftheagreementshallbecometheproperty oftheCITY.TheCITYmayusetheinformationforitpurposes.Such usebytheCITYshallnotrelieveanyliabilityonthepartofVWNAC. 1.15Duringtheperformanceofthiscontract,VWNACshallnotdiscriminate againstanyemployeeorapplicantsforemploymentbecauseofrace,color, creed,religion,nationalorigin,sex,sexualorientation,maritalstatus, statuswithregardtopublicassistance,disability,orage.VWNACshall postinplacesavailabletoemployeesandapplicantsforemployment, noticessettingforththeprovisionsofthisnon-discriminationclauseand statingthatallqualifiedapplicantswillreceiveconsiderationfor employment.VWNACshallincorporatetheforegoingrequirementsof thisparagraphinallofitssubcontractsforprogramwork executedduring theTermofthisAgreement,andwillrequireallofitssubcontractorsfor suchworktoincorporatesuchrequirementsinallsubcontractsfor programwork. VWNAC-MonticelloOM&MAgreementPage4of30 June2,November5,2010DRAFT 2.ScopeofServices-VWNAC 2.1 WithinthedesigncapacityandcapabilityoftheProject,manage,operateand maintaintheProjectsothateffluentdischargedfromtheProjectmeetsthe requirementsandconditionsspecifiedinAppendix“C”.VWNACmay modifytheprocessand/orfacilitiestoachievetheobjectivesofthis Agreement;provided,however,nomodificationshallbewithoutCITY's priorwrittenapproval,ifthecompletemodificationCostshallbeinexcess ofTwoThousandFiveHundredDollars($2,500.00). 2.2 ProvideanddocumentallMaintenanceandRepairsfortheProject,exclusive ofVWNACplantlabor.ThetotalamountforMaintenanceandRepairsthat VWNACwillberequiredtopaywillnotexceedtheMaintenanceand RepairLimitasspecifiedinArticle4.1. 2.3 VWNACwillprovideCITYwithanaccountingofMaintenanceandRepairs onamonthlybasis.VWNACwillprovideCITYwithdetailedinvoicesfor MaintenanceandRepairsovertheMaintenanceandRepairLimit. 2.4 Provideacomputerizedmaintenancemanagementsystem(CMMS).Such programwilldocumentmaintenanceactivities,aswellasmaintainhistorical information.Allcomputerhardwarelocatedonsitewillbecomethe propertyofCITYattheterminationofserviceunderthisAgreement.The CMMSmaybepurchasedbyCITYattheterminationofservicesunderthis Agreementfromthevendor.DatawillbetransferredtotheCITYviaOracle datamanagementtools. 2.5 DeveloprepairorreplacementguidelinesforCapitalExpenditures.Such guidelineswillincorporate,amongotheritems,notificationtoCITYofneed toreplaceandastandardrequisitionforCapitalExpenditures. 2.6 Provideacomputerizedprocesscontrolprogram.Suchprogramwill maintainaccuratecurrentrecords,aswellashistoricaldataandtrends.The processcontrolprogrammaybepurchasedbyCITYfromthevendor.Data willbetransferredtotheCITYviaOracledatamanagementtools. 2.7 Maintainthepresentindustrialwastesamplingandlaboratoryanalysis programasdescribedinAppendix“D”.Resultsofallindustrialsampling andtestingshallbereportedtoCITYinatimelymanner. 2.8 Provideforalllaboratorytestingandsamplingrequiredbytheplant performanceportionofcurrentNPDESPermit,processcontrolandthe currentdisposalprogram.Anychangesinrequirementsbyanyauthorized Agency,City,County,StateorFederalGovernmentsmayincreaseor decreasethescopeofthisAgreement. VWNAC-MonticelloOM&MAgreementPage5of30 June2,November5,2010DRAFT 2.9 PreparetherequiredNPDESPermitplantperformancereportsandsubmit thesetoCITYfortransmittaltotheappropriateagencies. 2.10 VWNACwillstafftheProjectwithalicensedStateofMinnesota“A” WWTPoperatorperMinnesotarequirementsandaminimumofone(1) additionaloperatorwitha“C”WWTPoperatorlicenseandthequalifications towritethe“B”WWTPlicenseunlessotherwiseagreedtoinwriting betweenVWNACandtheCITY. 2.11 StafftheProjectwithemployeeswhohavemetthecertificationrequirements oftheStateofMinnesota.MeettheDepartmentofTransportation requirementsforappropriateemployeesdrivingovertheroadsludge vehicleswithannualdrivers’licenseschecks. 2.12 VWNACwillprovideongoingtrainingandeducationforappropriate personnelinallnecessaryareasofmodernwaterand/orwastewaterprocess control,operations,maintenance,safety,andsupervisoryskills. 2.13 ProvideadequatestafftoproperlyoperateandmaintaintheFacilitytomeet theregulatoryagencyandsafetyrequirementseight(8)hoursperday MondaythroughFriday,exceptforholidays.Onweekendsandholidays, staffwillbeprovidedforthree(3)hourseachday.Standbyon-callpersonnel willbeavailablesevendaysperweek,twenty-four(24)hoursperday. 2.14 CooperatewithCITYtocoordinatecostaccountingandinventorycontrol procedures. 2.15 PayallcostincurredinnormalProjectoperations. 2.16 Provideforthedisposalofsludgetothepermitteddisposalsites,noneof whicharefurtherthanten(10)milesfromProject.VWNACwillassist CITYtoacquireadditionalpermittedsludgedisposalsites.TheAnnualFee includes$1,200foroutsidelaboratoryservices. 2.17 ProvideVWNAC’sfull-timesafetyprogramincludinganEmergency ResponsePlanandHazardousMaterialCommunicationProgram.VWNAC willmeetallMNOSHArequirementswithdocumentedSOP’s(Standard OperatingProcedures)onallequipmentattheProjectincludingelectrical, mechanical,hydraulic,allpotentialstoredenergyandbiologicalactive product,VWNAC’sEmergencyResponsePlanwillinterfacewithCITY’s EmergencyResponsePlan. 2.18 VWNACwillimplementandmaintainanemployeesafetyprogramin compliancewithapplicablelaws,rulesandregulationsandmake recommendationstoCITYregardingtheneed,ifany,forCITYto rehabilitate,expandormodifytheProjecttocomplywithgovernmental VWNAC-MonticelloOM&MAgreementPage6of30 June2,November5,2010DRAFT safetyregulationsapplicabletoVWNAC'soperationshereunderandfederal regulationspromulgatedpursuanttotheAmericansWithDisabilitiesAct (“ADA”).NothinghereinshallbeconstruedtoplaceuponVWNACaduty tofindandreportviolationsofeitherthesafetylawsortheADAatthe Facility. 2.19 Developasludgemanagementprogramthatwillincludelanduseandan appropriaterecordkeepingsystem. 2.20 AssistCITYtoenforceexistingandnewequipmentwarrantiesand guarantees. 2.21 Providetwenty-four(24)hourperdayaccesstoProjectforCITY’s personnel.VisitsmaybemadeatanytimebyanyofCITY’semployeesso designatedbyCITY’srepresentative.KeysforProjectshallbeprovidedto CITYbyVWNAC.AllvisitorstotheProjectshallcomplywithVWNAC’s operatingandsafetyprocedures. 2.22 ProvideaninventoryofCITYownedequipment(i.e.vehicles,portable pumps,generators,etc.,notpermanentlyaffixedtothepropertythatisinuse attheProjectwhenVWNACbeganservice).VWNACagreestocomply withtheCITY’sPropertyManagementControls. 2.23 Provideaninventoryofexistingsupplies,partsandtools.Intheeventof terminationofthisagreement,thefinalsuppliesinventoryshallbeequalto theinventoryatthecommencementofVWNAC’sservice. 2.24 CoordinateandcooperatewithCITY’sengineerandcontractortofacilitate thecompletionofanyexpansionorimprovementtotheProject. 2.25 CooperatewithCITYtoacquiremutualaidagreementswithCITY Departments. 2.26 ProvideatCITY’srequestaperformancebondtoguaranteeperformanceby VWNAC.CITYwillpaythecostofsuchbondinaccordancewithArticle 5.2. 2.27 PerformotherrelatedservicestotheScopeofServicesasdirectedbyCITY. SuchserviceswillbeinvoicedtoCITYatVWNAC’sCostplustenpercent (10%).VWNACwillprovidereasonableaccesstoCITY’srepresentativeto auditVWNACcostsforanyprojectsthatarereimbursableonacost-plus basis. 2.28 MaintainProjectO&MManualsasappropriate. VWNAC-MonticelloOM&MAgreementPage7of30 June2,November5,2010DRAFT 2.29 VWNACshallnotpermititsemployeestoutilizeanypartoftheProjectfor anypersonaluse. 2.30 VWNACshallcomplywithrelevantCITYpolicies.Itisrecognizedthat variousCITYpoliciesarenotapplicabletoVWNACoritsoperations. 2.31 ProvideadequatesecurityattheProjecttoprotectthepropertyandthe generalpublic. 2.32 VWNACshalloperatethewastewaterplanttominimizethegenerationof odorsintheatmospherethroughanon-goingodorcontrolprogram.Odor controlwillhaveanequalprioritytoeffluentquality.Ifodorsidentifiedare beyondthecapabilityoftreatmentattheplant,VWNACwillassistthe CITYinidentifyingandprovidingalternativestocontrolodorsexcluding extraordinarycosts. 2.33 VWNACshallnotmakeanyunnecessaryProjectManagerchanges.When achangeoccurs,VWNACwilluseitsbestefforttoemployaProject ManagercompatibletotheCITY.TheCITYmayinterviewVWNAC’s potentialProjectManagerCandidatesandexpresstheirpreferencesto VWNAC,however,VWNAChastheresponsibilityoffinalhiring. 2.34 VWNACwillcontinuetoparticipateintheXcelEnergyelectricalcost abatementpeakshavingprogram. 3.CITYResponsibilities 3.1 TheCITYshallfundallnecessaryCapitalExpenditures.Priorityshallbe giventosafetyandtheADArelatedexpensesdescribedinSection2.18. 3.2 MaintainallexistingProjectwarranties,guarantees,easementsandlicenses thathavebeengrantedtoCITY. 3.3 TheCITYshallpayallproperty,franchise,orothertaxesassociatedwiththe Project. 3.4 ProvideVWNAC,withinareasonabletimeafterrequestandonan"as available"basis,withthetemporaryuseofanypieceofCITY'sheavy equipmentthatisavailablesothatVWNACmaydischargeitsobligations underthisAgreementinthemostcost-effectivemannerasstipulatedinthe MutualAidAgreementattachedasAppendix“F”. 3.5 ProvideallregistrationsandlicensesforCITY'svehiclesusedinconnection withtheProject. VWNAC-MonticelloOM&MAgreementPage8of30 June2,November5,2010DRAFT 3.6 ProvideforVWNAC'sexclusiveuseofallvehiclesandequipmentpresently infull-timeuseattheProject. 3.7 Providehaulinganddisposalofgrit,screenings,andtrashfromdumpsters providedattheProjectbytheCITYatnocosttoVWNAC. 3.8 ProvidepotablewaterinreasonablequantitiesatnocosttoVWNAC. 3.9 TheCITYwillprovidepermittedsludgedisposalsitestoVWNACatno costandwillpayallcost(lessthecostofnormallandapplication) associatedwithpressinganddisposalofexcessbiosolidstolandfillor othermeansduetoinsufficientlandorstorage.VWNACwillpayforthe disposalcostsassociatedwithnormallandapplicationofbiosolidstothe CITY’sBiosolidsFacilitylocatedonCountyRoad39. 4.Compensation 4.1 VWNAC'scompensationunderthisAgreementshallconsistofanAnnual Fee.ForthefirstyearofthisAgreement,VWNAC'sAnnualFeeis $750,281.TheMaintenanceandRepairLimitincludedintheAnnualFeeis $42,156.TheNaturalGasLimitintheAnnualFeeis$50,628.ThePolymer LimitintheAnnualFeeis$10,212. 4.2 IfactualMaintenanceandRepairexpendituresarelessthantheMaintenance andRepairLimitforanyAgreementyear,VWNACwillrebatetheentire differencetoCITYinaccordancewithSection5.2.IfactualMaintenance andRepairexpendituresexceedtheMaintenanceandRepairLimit,CITY willpaytheexcesstoVWNACinaccordancewithSection5.2.VWNAC willnotifyCITYwhenactualMaintenanceandRepairexpendituresequal fifty(50%)andeightypercent(80%)ofMaintenanceandRepairLimit. VWNACnon-ProjectlabormaybeusedandchargedtoCITYwhere economicorotherbenefitstoCITYappearlikelybutonlywithpriorCITY approval. 4.3 a.IfactualNaturalGasexpendituresarelessthantheNaturalGasLimitfor anyAgreementyear,VWNACwillrebatetheentiredifferencetotheCITY inaccordancewithSection5.2.IfactualNaturalGasexpendituresexceed theNaturalGasLimit,CITYwillpaytheexcesstoVWNACinaccordance withSection5.2. b.IfactualPolymerexpendituresarelessthanthePolymerLimitforany Agreementyear,VWNACwillrebatetheentiredifferencetotheCITYin accordancewithSection5.2.IfactualPolymerexpendituresexceedthe PolymerLimit,CITYwillpaytheexcesstoVWNACinaccordancewith Section5.2. VWNAC-MonticelloOM&MAgreementPage9of30 June2,November5,2010DRAFT 4.4 TheAnnualFeeshallbenegotiatedeachyearatleastfour(4)monthsprior totheanniversaryofthisAgreement'scommencementdate.ShouldCITY andVWNACfailtoagree,theAnnualFeewillbedeterminedbythe applicationoftheproceduresinAppendixG,orAppendixGOption1 whicheverresultsinthelowerfee. 4.5 CITYwillpayasadditionalcompensationtoVWNACanyincreasesin ElectricalCostorNaturalGasCostthataretheresultofAverageElectrical RateorAverageNaturalGasRateincreasesthatoccurinanyAgreement year.ForElectricalCost,theadditionalcompensationwillbecalculated baseduponactualusagepercontractyear.ForNaturalGasCost,the additionalcompensationwillbecalculatedbaseduponactualusageper contractyear,andwillonlybepaidforsaidrateincreasesiftheNaturalGas budgetestablishedintheAnnualFeeisalsoexceeded.This notwithstanding,VWNACwillreconcileandinvoiceonaquarterlybasis, anyincreasetotheNaturalGasCostbycomparingtheactualamount expendedforNaturalGastotheactualThermusagemultipliedbythe AverageNaturalGasRate.Innoevent,however,shalltheCITYbeliable forrateincreasesinNaturalGasiftheNaturalGasbudgetestablishedinthe AnnualFeeisnotexceeded. 4.6 CITYwillpay as additionalcompensationtoVWNACforlaboratorytesting fortheCargillKitchenSolutionspre-treatmentprogram.VWNACwill invoiceatCostplus10%. 4.7 IntheeventthatachangeinthescopeofservicesprovidedbyVWNAC occurs,CITYandVWNACwillnegotiateacommensurateadjustmentin AnnualFee. 4.8 PursuanttoMinn.Stat.§471.25,Subd.4a,the VWNACmustpayany subcontractorwithinten(10)daysof the VWNAC’sreceiptofpayment fromtheCITYforundisputedservicesprovidedbythesubcontractors. The VWNACmustpayinterestof1½percentpermonthoranypartofa monthtothesubcontractoronanyundisputedamountnotpaidontimeto thesubcontractor.Theminimummonthlyinterestpenaltypaymentforan unpaidbalanceof$100.00ormoreis$10.00.Foranunpaidbalanceof lessthan$100.00,the VWNACshallpaytheactualpenaltyduetothe subcontractor. 5.PaymentofCompensation 5.1 One-twelfth(1/12)oftheAnnualFeeforthecurrentyearshallbedueand payableonthefirstofthemonthforeachmonththatservicesareprovided. InvoicesmustbetenderedbyVWNACtotheCITYaminimumoffive(5) dayspriortothefourth(4th)Mondayinthemonthpreceding. VWNAC-MonticelloOM&MAgreementPage10of30 June2,November5,2010DRAFT 5.2 AllothercompensationtoVWNACisduefive(5)daysfollowingthefourth (4th)MondayofeachmonthwheninvoiceshavebeenpresentedtotheCITY five(5)dayspriortothefourth(4th)Mondayofsaidmonth. 5.3 AnymoniespayablepursuanttoSection4.2,4.3and4.5willbepaidwithin sixty(60)calendardaysaftertheendofeachAgreementyear. 5.4 CITYshallpayinterestatanannualrateequaltotheWellsFargoBank's primerateplusoneandone-halfpercent(1-1/2%),saidrateofinterestnotto exceedanylimitationprovidedbylaw,onpaymentsnotpaidandreceived withinfifteen(15)calendardaysoftheduedate,suchinterestbeing calculatedfromtheduedateofthepayment.Intheeventthecharges hereundermightexceedanylimitationprovidedbylaw,suchchargesshall bereducedtothehighestrateoramountwithinsuchlimitation. 6.Indemnity,Liability,InsuranceandBonds 6.1 VWNACherebyagreestoindemnifyandholdCITYharmlessfromany liabilityordamagesforbodilyinjury,includingdeath,whichmayarisefrom VWNAC'snegligenceorwillfulmisconductunderthisAgreement, provided,VWNACshallbeliableonlyforthatpercentageoftotaldamages thatcorrespondstoitspercentageoftotalnegligenceorfault. 6.2ExceptinthecaseofVWNAC’sactualnegligenceorwillfulmisconduct, CITYagreestoindemnifyandholdVWNACharmlessfromanyliabilityor damageorbodilyinjury,includingdeath,whicharisefromorrelateto CITY’swastewatercollectionsystem,includingspecificallysewerbackup claims. CITYCITY 6.3 6.2 Neitherpartynortheiraffiliatedcompanies,northeofficers,agentsand employeesorcontractorsofanyoftheforegoing,shallbeliabletothe otherinanyactionorclaimforconsequentialorspecialdamages,lossof profits,lossofopportunity,lossofproductorlossofuse.Anyprotection againstliabilityforlossesordamagesaffordedanyindividualorentityby thesetermsshallapplywhethertheactioninwhichrecoveryofdamagesis soughtisbasedoncontract,tort(includingsole,concurrentorother negligenceandstrictliabilityofanyprotectedindividualorentity),statute orotherwise.Totheextentpermittedbylaw,anystatutoryremedies whichareinconsistentwiththesetermsarewaived. 6.4 TOTHEEXTENTTHATVWNACISASELLEROFGOODSTO CITY,VWNACDISCLAIMSALLWARRANTIES,EXPRESSOR IMPLIED,ANDDISCLAIMSTHEIMPLIEDWARRANTIESOF VWNAC-MonticelloOM&MAgreementPage11of30 June2,November5,2010DRAFT MERCHANTABILITYANDFITNESSFORAPARTICULAR PURPOSE. 6.5 6.3 VWNACshallbeliableforthosefinesorcivilpenaltiesimposedbya regulatoryorenforcementagencyforviolationsoftheeffluentquality requirementscontainedinArticle2.1thataredirectlyattributableto VWNAC'snegligence.CITYwillassistVWNACtocontestanysuchfines inadministrativeproceedingsand/orincourtpriortoanypaymentby VWNAC.VWNACshallpaythecostofcontestinganysuchfines.These costsshallincludebutnotbelimitedtothecoststhattheCITYmayincur throughtheirownprofessionalrepresentation. 6.6 6.4 CITYshallbeliableforthosefinesorcivilpenaltiesimposedbyany regulatoryorenforcementagenciesonCITYand/orVWNACthatarenota resultofVWNAC'snegligenceorareotherwisedirectlyrelatedtothe ownershipofthe Project.IntheeventthatVWNACmustpayanysuchfines orpenalties,CITYshallreimburseVWNAC. 6.7Tothefullestextentpermittedbylawandnotwithstandinganyother provisionofthisAgreement,VWNA'sliabilityforperformanceornon- performanceofanyobligationarisingundertheAgreement(whether arisingunderbreachofcontract,tort,strictliability,oranyothertheoryof laworequity)including,butnotlimitedtoitsindemnityobligations specifiedinSection6.1oftheAgreement,shallbelimitedto:(i)general moneydamagesinanamountequaltotheamountofanyproceedsof insurancereceivedbytheOWNERortowhichVWNACisentitled pursuanttoanyinsurancepolicyrequiredtobemaintainedbyVWNAC hereunder(withoutregardtotheamountofanydeductiblewhichmaybe applicableunderanysuchpolicy)withrespecttosuchloss;or(ii)tothe extentproceedsofinsurancearenotreceivedandsuchgeneralliabilityor automobileinsuranceisnotapplicable,acumulativeaggregateoverthe fullinitialtermandanyextendedterm(s)ofthisagreementofanamount nottoexceedthefirstyear’sAnnualFeefortheProject,asidentifiedin Section4.1. 6.5 Provided,however,thatthelimitationofliabilityinthissectionexpressly doesnotapplyto(i)claimsmadebythirdpartiesagainstCITYforwhich CITYhasarighttoindemnityfromVWNAC;or(ii)liabilitycausedby VWNAC’sgrossnegligenceorwillfulmisconductunderthisAgreement. 6.8 IndemnityagreementsprovidedforinthisAgreementshallsurvivethe terminationoftheAgreement. 6.66.9 Eachpartyshallobtainandmaintaininsurancecoverageofatypeandinthe amountsdescribedinAppendix“E”.ExceptforWorkers'Compensation, eachpartyshallnametheotherpartyasanadditionalinsuredonall VWNAC-MonticelloOM&MAgreementPage12of30 June2,November5,2010DRAFT insurancepoliciescoveringtheProject.Furthermore,eachpartyshall providetheotherpartywithsatisfactoryproofofinsurance. 6.76.10 VWNACshallprovideaperformancebondandapaymentbond,ora combinedperformanceandpaymentbond,equaltothefullvalueofthe AnnualFeeforeachyearofthisAgreementassecurityforfaithful performanceofallVWNAC’sobligationsunderthisAgreement.Thebonds shallbeprovidedonanannualbasisandtheliabilitytotheSuretyforeach periodshallnotbecumulative.Thebondsmustsatisfytherequirementsof MinnesotaStatutes§574.26.Thebondsforeachyearshallbeprovidedbya suretyacceptabletotheCITY. 7.Term,TerminationandDefault 7.1TheinitialtermofthisAgreementshallbefive(5)yearscommencing January1,2011.Thereafter,thisAgreementshallbeautomaticallyrenewed forsuccessivetermsoffive(5)yearseach,unlesscanceledinwritingby eitherpartynolessthanonehundredandtwenty(120)dayspriorto expiration. 7.2 ApartymayterminatethisAgreementonlyforamaterialbreachofthe Agreementbytheotherparty;onlyaftergivingwrittennoticeofbreach;and, exceptincaseofabreachbyCITYfornon-paymentofVWNAC'sinvoices, inwhichcaseterminationmaybeimmediatebyVWNAC,onlyafter allowingtheotherpartythirty(30)daystocureorcommencetaking reasonablestepstocurethebreach. 7.3 UponnoticeofterminationbyCITY,VWNACshallassistCITYin resumingoperationoftheProject.CITYmayemployanyandallemployees assignedtotheProject. 7.4 TheCITYmayterminatethisagreementafteronehundredtwenty(120) dayswrittennoticeforaseriousperformancerelatedincidentwhichoccurs twicewithinanycontiguous60-dayperiod.Suchanincidentis,butnot limitedto:failuretooperateormaintainallexistingodororairscrubbing systems(thisdoesnotincludebreakdownsorshortageofpartsorchemicals beyondthecontrolofVWNAC);failuretoprovidetestresultsorreportsina timelyfashion;releaseofmethanegastotheatmospherewhenwithinthe controlofVWNAC;failuretoperformrequiredpreventivemaintenanceon vehicles,piping,systems,equipment,andbuildings;failuretomaintain recordsofmaintenanceorrepairs;failuretosecurethefacilityandgrounds; failuretomaintainaninventoryofavailablesparepartsorsuppliesnecessary fortheuninterruptedoperationoftheplant;failuretorepairequipment necessaryfortheuninterruptedoperationoftheplantwhenrepairpartsare available;and,failuretonotifytheCITYofamajorbreakdownofany equipmentorareleaseofeffluentoutofpermitspecificationsinatimely VWNAC-MonticelloOM&MAgreementPage13of30 June2,November5,2010DRAFT fashion.TheCITYwillnotifyVWNACinwritingwithin15daysofthe discoveryofaperceived“serious”performancerelatedincident.Inthe eventthattheCITYstaffandVWNACcannotreachanagreementthata “serious”performancerelatedincidenthasoccurred,theCityCouncilshall makethefinaldetermination. 7.5 UponterminationofthisAgreementandallrenewalsandextensionsofit, VWNACwillreturntheProjecttoCITYinthesameconditionasitwas upontheeffectivedateofthisAgreement,ordinarywearandtearexcepted. 8.DisputesandForceMajeure 8.1 IntheeventactivitiesbyCITY’semployeegroupsorunionscausea disruptioninVWNAC'sabilitytoperformattheProject,CITY,with VWNAC'sassistanceorVWNACatitsownoption,mayseekappropriate injunctivecourtorders.Duringanysuchdisruption,VWNACshalloperate thefacilitiesonabest-effortsbasisuntilanysuchdisruptionscease. 8.2 IfanylitigationisnecessarytoenforcethetermsofthisAgreement,the prevailingpartyshallbeentitledtoreasonableattorney’sfees,whichare directlyattributedtosuchlitigationinadditiontoanyotherrelieftowhichit maybeentitled. 8.3 Neitherpartyshallbeliableforitsfailuretoperformitsobligationsunder thisAgreement,ifperformanceismadeimpractical,abnormallydifficult,or abnormallycostly,duetoanyUnforeseenCircumstancesbeyondits reasonablecontrolorforcemajeure.However,thisSectionmaynotbeused byeitherpartytoavoid,delayorotherwiseaffectanypaymentsduetothe otherparty. 9.MutualAidAgreement 9.1 TheMutualAidAgreementcontainedinAppendix“F”hasbeennegotiated betweentheparties.ThepurposeofsaidAgreementis 1)toassistineventsofcivilemergency 2)toshareequipmentandpersonnel,and 3)forthebenefitofbothparties. BothpartiesindicatetheirapprovalofthisAgreementbytheirsignaturesbelow,andeach partywarrantsthatallcorporateorgovernmentalactionsnecessarytobindthepartiestothe termsofthisAgreementhavebeenandwillbetaken. VWNAC-MonticelloOM&MAgreementPage14of30 June2,November5,2010DRAFT CITYOFMONTICELLO,MINNESOTA By:________________________________ Name:_____________________________ Title:______________________________ By:_______________________________ Title______________________________ Date:______________________________ VEOLIAWATERNORTHAMERICA -– CENTRAL,LLC By:_________________________________ Name:______________________________ Title:_______________________________ Date:________________________________ VWNAC-MonticelloOM&MAgreementPage15of30 June2,November5,2010DRAFT APPENDIXA DEFINITIONS A.1“AbnormalSubstances”meanssubstancesormaterialsthat:(i)createafireor explosionhazardattheProject;(ii)willcausecorrosivestructuraldamagetothe Project;(iii)containsolidorviscouspollutantsinamountswhichwillcause obstructiontotheflowintheProject;(iv)arepresentinflowratesor concentrationsthatwillcauseinterferenceorpassthrough;(v)willresultinthe presenceoftoxicgases,vaporsorfumeswithintheProjectinaqualitythatmay causeacuteworkerhealthandsafetyproblems;or(vi)willresultinanalteration oftherequirementsorcostsfortheoperationormaintenanceoftheProject. A.2"AdequateNutrients"meansplantinfluentnitrogen,phosphorusandironcontents proportionaltoBOD5 intheratiooffive(5)partsnitrogen,one(l)partphosphorus, andone-half(0.5)partironforeachonehundred(100)partsBOD5. A.3"AnnualFee"meansapredetermined,fixedsumforVWNAC'sservices.The AnnualFeeincludesCostandprofit. A.4"AverageElectricalRate"meanstheaveragecostperkilowatthourascalculatedby dividingthetotalkilowatthoursofenergyconsumedbytheplantintothetotal dollarsofplantelectriccostforthetwelve(12)monthperiodendingsix(6)months priortotheendofthecurrentagreementyear.TheAverageElectricalRatePlantfor theperiodJuly1,2009toJune30,2010fortheoldmeteris.072centsperKWH. TheAverageElectricalRatePlantfortheperiodJuly1,2009toJune30,2010for thenewmeteris.072centsperKWH. A.5"AverageNaturalGasRate"meanstheaveragecostperThermascalculatedby dividingtheTherm’sofgasbilledintothetotaldollarsofgascostforthetwelve (12)monthperiodendingsix(6)monthspriortotheendofthecurrentagreement year.TheAverageGasRatefortheperiodJuly1,2009throughJune30,2010is 0.794dollarsperTherm. A.6"BiologicallyToxicSubstances"meansanysubstanceorcombinationofsubstances containedintheplantinfluentinsufficientlyhighconcentrationsoastointerfere withthebiologicalprocessesnecessaryfortheremovaloftheorganicandchemical constituentsofthewastewaterrequiredtomeetthedischargerequirementsof CITY'sCertificateofApproval.Biologicallytoxicsubstancesinclude,butarenot limitedto,heavymetals,phenols,cyanides,pesticidesandherbicides. A.7"CapitalExpenditures"meansanyexpendituresfor(1)thepurchaseofnew equipmentorfacilityitemsthatcostmorethanTwoThousandDollars($2,000);or (2)majorrepairswhichsignificantlyextendequipmentorfacilityservicelifeand costmorethanFiveThousandDollars($5,000)or(3)expendituresthatareplanned, non-routineandbudgetedbyCITY. VWNAC-MonticelloOM&MAgreementPage16of30 June2,November5,2010DRAFT A.8"Cost"meansallDirectCostandindirectcostdeterminedonanaccrualbasisin accordancewithgenerallyacceptedaccountingprinciples. A.9"DirectCost"meanstheactualcostincurredforthedirectbenefitoftheProject including,butnotlimitedto,expendituresforprojectmanagementandlabor, employeebenefits,chemicals,labsupplies,repairs,repairparts,maintenanceparts, safetysupplies,gasoline,oil,equipmentrental,legalandprofessionalservices, qualityassurance,travel,officesupplies,othersupplies,uniforms,telephone, postage,utilities,tools,membershipsandtrainingsupplies. A.10“ElectricalCost”meansthetotalelectricitycostascalculatedbymultiplyingthe AverageElectricalRatebytheactualElectricalusage.Informationisbasedondata fromJanuarythroughDecember2009. A.11“IndirectCosts”meansexpendituresincurredbyVWNACfortheindirectbenefitof theProject. A.12"Maintenance"meansthoseroutineand/orrepetitiveactivitiesrequiredor recommendedbyPrudentIndustryPracticestomaximizetheservicelifeofthe equipment,sewer,vehiclesandfacilities.Thelaborcostofpersonnelassignedfull timetotheprojectisexcluded. A.13"MaintenanceandRepairLimit"meansthetotalMaintenanceandRepair expendituresthatVWNAChasincludedintheAnnualFee.Suchexpenditures excludeanylaborcostsforVWNAC'sstaffassignedtotheProject. A.14“NaturalGasCost”meansthetotalnaturalgascostascalculatedbymultiplyingthe AverageNaturalGasRatebytheactualNaturalGasusage.Informationbasedon datafromJanuarythroughDecember2009. A.15The"Project"meansallequipment,vehicles,grounds,rightsofway,sewersand facilitiesdescribedinAppendixBand,whereappropriate,themanagement, operationsandmaintenanceofsuch. A.16“PrudentIndustryPractices”meansthosemethods,techniques,standardsand practiceswhich,atthetimetheyareemployedandinlightofthecircumstances knownorbelievedtoexistatthetime,aregenerallyacceptedasreasonably prudentintheoperationmaintenanceofwastewaterassetsaspracticedinthe UnitedStateswithrespecttoequipmentofsimilartype.Forthewarrantyperiod ofanypieceofequipment,“PrudentIndustryPractices”requiresthose maintenanceactivitiesrequiredtomaintaininforcethemanufacturer’swarranty. A.17"Repairs"meansthosenon-routine/non-repetitiveactivitiesrequiredforoperational continuity,safetyandperformancegenerallyduetofailureortoavertafailureofthe equipment,sewer,vehiclesorfacilitiesorsomecomponentthereof. VWNAC-MonticelloOM&MAgreementPage17of30 June2,November5,2010DRAFT A.18"UnforeseenCircumstances"shallmeananyeventorconditionwhichhasaneffect ontherightsorobligationsofthepartiesunderthisAgreement,orupontheProject, whichisbeyondthereasonablecontrolofthepartyrelyingthereonandconstitutesa justificationforadelayinornon-performanceofactionrequiredbythisAgreement, includingbutnotlimitedto(i)anactofGod,landslide,lightning,earthquake, tornado,fire,explosion,flood,failuretopossesssufficientpropertyrights,actsofthe publicenemy,war,blockade,sabotage,insurrection,riotorcivildisturbance,(ii) preliminaryorfinalorderofanylocal,province,administrativeagencyor governmentalbodyofcompetentjurisdiction,(iii)anychangeinlaw,regulation, rule,requirement,interpretationorstatuteadopted,promulgated,issuedorotherwise specificallymodifiedorchangedbyanylocal,provinceorgovernmentalbody,(iv) labordisputes,strikes,workslowdownsorworkstoppages,butexcludinglabor disputes,strikes,workslowdownsorworkstoppagesbyemployeesofVWNAC; and(v)lossoforinabilitytoobtainservicefromautilitynecessarytofurnishpower fortheoperationandmaintenanceoftheProject. VWNAC-MonticelloOM&MAgreementPage18of30 June2,November5,2010DRAFT APPENDIXB DESCRIPTIONOFPROJECT VWNACagreestoprovidetheservicesnecessaryforthemanagement,operationand maintenanceofthefollowing: a.Allequipment,vehicles,groundsandfacilitiesnowexistingwithinthe presentpropertyboundariesoforbeingusedtooperateCITY'sWastewater TreatmentPlantlocatedat: 1401HartBoulevard Monticello,Minnesota55362 VWNAC-MonticelloOM&MAgreementPage19of30 June2,November5,2010DRAFT APPENDIXC NPDESPERMITAND PROJECTCHARACTERISTICS C.1VWNACwilloperatesothateffluentwillmeettherequirementofNPDESpermit No.0020567ReissuanceDateJanuary17,2008.VWNACshallberesponsiblefor meetingtheeffluentqualityrequirementsofthePermitofunlessoneormoreofthe followingoccurs:(1)theProjectinfluentcontainsAbnormalSubstances,doesnot containAdequateNutrientstosupportoperationofProjectbiologicalprocesses, and/orcontainsBiologicallyToxicSubstanceswhichcannotberemovedbythe existingprocessandfacilities;(2)dischargersintoCITY'ssewersystemviolateany orallregulationsasstatedinCITY'sIndustrialWaterandSewerOrdinance(s)oras requiredbylaw;(3)thefloworinfluentBOD5 and/orsuspendedsolidsexceedsthe Projectdesignparameterswhichare2.07milliongallonsofflowperday,8,079 poundsofBOD5 perday,6,456poundsofsuspendedsolidsandadailypeaking factorof1.5timesflow;(4)iftheProjectisinoperableorcanoperateonlyata reducedcapacityonaccountofconstructionactivities,fire,flood,adverseweather conditions,labordisputesorothercausesbeyondVWNAC'scontrol. C.2IntheeventanyoneoftheProjectinfluentcharacteristics,suspendedsolids,BOD5 orflow,exceedsthedesignparametersstatedabove,VWNACshallreturntheplant effluenttothecharacteristicsrequiredbyNPDESinaccordancewiththefollowing scheduleafterProjectinfluentcharacteristicsreturntowithindesignparameters. CharacteristicsExceedingRecoveryPeriod DesignParametersBy Maximum 10%orLess5days Above10%Lessthan20%10days 20%andAbove30days Notwithstandingtheaboveschedule,ifthefailuretomeeteffluentquality limitationsiscausedbythepresenceofAbnormalSubstances,BiologicallyToxic Substances,orthelackofAdequateNutrientsintheinfluent,thenVWNACwill haveathirty(30)dayrecoveryperiodaftertheinfluentisfreefromsaidsubstances orcontainsAdequateNutrients. C.3 C.3ExcepttotheextentofVWNAC’snegligenceormisconduct,VWNACshallnotbe responsibleforfinesorlegalactionasaresultofdischargeviolationswithinthe period(andanysubsequentrecoveryperiod)thatinfluentexceedsdesign parameters,containsAbnormalSubstances,doesnotcontainAdequateNutrients, containsBiologicallyToxicSubstancesorisinoperable. VWNAC-MonticelloOM&MAgreementPage20of30 June2,November5,2010DRAFT C.4TheAnnualFeeforservicesunderthisAgreementisbaseduponthefollowing: (a)Projectinfluentcharacteristics: Flow1.070milliongallonsperday BOD5 3,846poundsperday TSS3,839poundsperday TotalPhosphorous65poundsperday Theabovecharacteristicsaretheactualtwelve(12)months'averageforthe periodendedDecember2009.Anychangeoftwentypercent(20%)forflow orfifteenpercent(15%)forBODorfifteenpercent(15%)forTSSor fifteenpercent(15%)TotalPhosphorousormore,baseduponatwelve(12) monthmovingaverage,willconstituteachangeinscope.VWNACand CITYshallnegotiateanincreaseordecreaseinVWNAC’scompensation retroactivetothedatethespecificcharacteristicchangedoutofscope.If compensationforthechangeinscopecannotbeagreedupon,anindependent thirdpartmutuallyagreeabletoCITYandVWNACshallevaluateactual costsandrecommendcompensationforthechangeinscopeofservices.The costofindependentthirdpartshallbeequallysharedbyCITYandVWNAC. VWNAC-MonticelloOM&MAgreementPage21of30 June2,November5,2010DRAFT APPENDIXD INDUSTRIALWASTEDISCHARGERSANDMONITORINGPROGRAM Belowisalistingofallindustriesdischargingintothecollectionsystemandmonitored underthecurrentwaterandseweruseordinanceandpretreatmentprogramProjectNo. C270855-03,dated1/23/84. CargillKitchenSolutions BondhusCorporation VWNAC-MonticelloOM&MAgreementPage22of30 June2,November5,2010DRAFT APPENDIXE INSURANCECOVERAGE VWNACSHALLMAINTAIN: WORKER’SCOMPENSATION.VWNACshallobtainandmaintain forthedurationofthisContract,statutoryWorker’sCompensationInsuranceand Employer’sLiabilityInsuranceasrequiredunderthelawsoftheStateofMinnesota. COMPREHENSIVEGENERALLIABILITY.VWNACshallobtain thefollowingminimuminsurancecoverageandmaintainitatalltimesthroughoutthe lifeoftheContract,withtheCITYincludedasanadditional name insured.VWNAC shallfurnishtheCITYacertificateofinsurancesatisfactorytotheCITYevidencingthe requiredcoverage: BodilyInjury:$2,000,0003,000,000 eachoccurrence $2,000,0003,000,000 aggregateproducts and completedoperations PropertyDamage:$2,000,0003,000,000 eachoccurrence $2,000,0003,000,000 aggregate ContractualLiability(identifyingthecontract): BodilyInjury:$2,000,0003,000,000 eachoccurrence PropertyDamage:$2,000,0003,000,000 eachoccurrence $2,000,0003,000,000 aggregate ComprehensiveAutomobileLiability(owned,non-owned,hired): BodilyInjury:$2,000,0003,000,000 eachoccurrence $2,000,0003,000,000 eachaccident PropertyDamage:$2,000,0003,000,000 eachoccurrence PollutionLiability Insurance:$2,000,0003,000,000 eachoccurence 1 CITYSHALLMAINTAIN: VWNAC-MonticelloOM&MAgreementPage23of30 June2,November5,2010DRAFT 1.Statutoryworkers’compensationforallofCITY’semployeesassociated withtheProjectasrequiredbytheStateofMinnesota. 2.Propertydamageinsuranceforallproperty,includingvehiclesownedby CITYandoperatedbyVWNACunderthisAgreement.Anyproperty, includingvehicles,notproperlyorfullyinsuredshallbethefinancial responsibilityoftheCITY. 3.Automobileliabilityinsuranceforcollision,comprehensive,andbodily injury. VWNACwillprovideatleastthirty(30)days’noticeofthecancellationofanypolicyit isrequiredtomaintainunderthisAgreement.VWNACmayself-insurereasonable deductibleamountsunderthepoliciesitisrequiredtomaintaintotheextentpermittedby law.Eachpartyshallnametheotherpartyasanadditionalinsuredonthecoverages, excludingworkers’compensation,requiredtobemaintainedhereby andeachparty waivesinfavoroftheotherpartyitsanditsinsurersrightsofsubrogationasrespectsany claimscoveredorwhichshouldhavebeencoveredbyvalidandcollectibleinsurance, includinganydeductiblesorselfinsurancemaintainedthereunder. VWNAC-MonticelloOM&MAgreementPage24of30 June2,November5,2010DRAFT APPENDEXF MUTUALAIDAGREEMENT FORLABORANDEQUIPMENT BETWEENTHECITYOFMONTICELLOANDVWNAC,CONTRACTOPERATOR OFTHEMONTICELLOWASTEWATERTREATMENTFACILITY. Thisagreementismadeonthis1st dayofJanuary,2011betweentheCITYofMonticello whoseaddressis505WalnutStreet,Suite1,Monticello,Minnesota55362andVeolia WaterNorthAmerica -–Central,LLC,withitsprincipaladdressat184Shuman Boulevard,Suite450,Naperville,Illinois60563. VWNACagrees: Emergencies 1.1 Tomakeabestefforttoprovide menemployees andequipmentimmediatelyto assistduringemergenciessuchas,butnotlimitedto,liftstationfailure,sanitary sewerlinefailure,watermainfailure,waterpumpingstationfailure,waterreservoir ortankfailure,flood,fire,orflood,orcivilemergencyinvolvingaportionofthe community,ornuclearemergencies. 1.2 ToprovidelaborandCITYownedequipmentwhenrequestedbythePublic WorksDirectortoassistCITYworkersintheroutineaspectsofpublicworkswhenit willnotdisrupttheactivitiesoroperationsattheWastewaterTreatmentFacility. 1.3 ProvideToprovide CITYownedequipmentnormallyusedinconjunctionwiththe wastewatertreatmentoperationstootherdepartmentswithintheCITYwhenitwill notdisrupttheoperationsoftheMonticelloWastewaterTreatmentFacility.Such equipmentprovidedis,butnotlimitedtotheIMEsludgenurseunit,theIMEsludge applicator,theAg-ChemTerragatorsludgeapplicator,KawasakiMulewithplow,the Fordone(1)tonPickupwithhoistandplow,miscellaneousshoptoolsand equipment,testingequipment,andotherpumps,etc. TheCITYofMonticelloagrees: 2.1TomakeabestefforttofurnishlaborandCITYownedequipmentimmediatelyupon notificationofanemergencyverifiedbythePublicWorksDirectorattheWastewater TreatmentFacility. 2.2 ProvideToprovide laborandCITYownedequipmentforuseattheMonticello WastewaterTreatmentPlantfacilityfornon-emergencyusewhenitsusewillnot disruptothernormaloperationswithintheCITYofMonticello. VWNAC-MonticelloOM&MAgreementPage25of30 June2,November5,2010DRAFT 2.3 FurnishCITYequipmentonlyforuseduringnormaloperationsattheMonticello WastewaterTreatmentFacilitywhenitwillnotdisruptotheroperationsofthe departmentswithintheCITYofMonticello.Suchequipmentshallbe,butnotlimited to,dumptrucks,largerubbertireloader,smallrubbertireloader,3-pointmachines, 6-inchcentrifugalpump,3-inchdiaphragmpump,smallportablegenerator,chain saw,concretepipesaw,drillpress,hydraulicpress,miscellaneoushandtools,etc. 2.4 IntheeventofamajorsnowfalltheCITYofMonticelloshallplowthemain driveway,thehorseshoedrivewayoffofHartBoulevard,andthelowerparkinglot utilizingthePublicWorksDepartmentstaffandequipment.TheCITYshallalso sandthehillinthemaindrivewayandusetheCITYloaderandforcestopushback snowbankswithinareasonabletimeafterrequestbyVWNAC.VWNACshallbe responsibleforsnowremovalintheseareasundernormalsnowconditions,aswellas forsnowremovalinthecentralareaofthecomplexincludingwalkwaysandaround buildings,usingaCITYprovidedpick-uptruckwithplowandwalkbehindsnow blower.VWNACshallberesponsibleforoperation,MaintenanceandRepairscosts ofthisequipmentasprovidedforunderVWNAC’snormalscopeofservices. 2.5 TheCITYmayprovidemowingservicestotheWastewaterTreatmentFacilityif PublicWorksstaffingandworkloadpermitsandifrequestedbyVWNAC.VWNAC agreestoreimbursetheCITYforactualcostsincurredforsuchrequestedmowing operations. TheCITYofMonticelloandVWNACagreeto: 3.1Keeptrackofalluseoflaborandequipmentandtoberesponsibleforequipment maintenanceandoperationcostswheninuseandtofilewitheachotheranannual reportindicatingamountsoflaborandequipmentused. VWNAC-MonticelloOM&MAgreementPage26of30 June2,November5,2010DRAFT APPENDIXG ANNUALFEEADJUSTMENTFORMULA Shouldthepreviousyear’sConsumerPriceIndex(CPI)percentchangetothatofthe previousyearbegreaterthanorequalto1.5%orlessthanorequalto5.5%,an adjustmentof3.5%totheAnnualFeewilloccur.Ifoutsidetheselimitsanadjustmentto AnnualFeewillusethefollowingprocedure.Inallcasesunderthisappendix, adjustmentexcludestheRepairandMaintenanceLimit,NaturalGasLimitandElectrical Limit. AAF =AFo (X +C ) Co Where AFo =AnnualFeespecifiedinArticle4.1,andasadjustedannually AAF =AdjustedAnnualFee. Co =ConsumerPriceIndexforAllUrbanConsumers(U.S.CityAverage)as publishedbytheU.S.DepartmentofLabor,BureauofLaborStatisticsinthe CPIDetailedReportforthemonthfifteen(15)monthspriortotheperiodfor whichanadjustmenttotheAnnualFeeisbeingcalculated. C =ConsumerPriceIndexforAllUrbanConsumers(U.S.CityAverage)as publishedby theU.S.DepartmentofLabor,BureauofLaborStatisticsinthe CPIDetailedReportforthemonththree(3)monthspriortotheperiodfor whichanadjustmenttoAnnualFeeisbeingcalculated. X =1.0 VWNAC-MonticelloOM&MAgreementPage27of30 June2,November5,2010DRAFT APPENDIX G --OPTION1 ANNUALADJUSTMENT BeginningJanuary1,2012,andoneachJanuary1thereafteruntiltheexpirationorearlier terminationofthisAgreement,theAnnualFeeshallbeadjustedannually,such adjustmentbecomingeffectiveontheanniversarydateofthecommencementdateofthe InitialTerm.Thepartiesmaynegotiateeachadjustment,butintheeventthattheyare notabletomutuallyagreeonanadjustmenttheBaseCompensationshallbeadjusted accordingtothechangeintheEscalationFactor.TheEscalationFactoriscomprisedof thefollowing: (a)68.2%oftheyear-to-yearchangeintheConsumerPriceIndex,AllUrban Consumers(“CPI-U”),aspublishedbytheUnitedStatesDepartmentof Labor,BureauofLaborStatisticsNotSeasonallyAdjusted,USCityAverage, AllItems,SeriesID:CUUR0000SA0; plus (b)30.3%oftheyear-to-yearchangeintheEmploymentCostIndex(“ECI”)as publishedbytheUnitedStatesDepartmentofLabor,BureauofLabor StatisticsNotSeasonallyAdjustedtable4,Compensation-CivilianWorkers- ServiceOccupations; plus (c)1.5%oftheyear-to-yearchangeintheProducerPriceIndex(“PPI”)as publishedbytheUnitedStatesDepartmentofLabor,BureauofLabor StatisticsNotSeasonallyAdjusted,ChemicalsandAlliedProducts–Series ID:WPU06. ForpurposesofthisAgreement,theindicesapplicabletocalculationoftheEscalation Factorshallbethe indicespublishedinJuneaveragecalendaryearvalueofeachindex. InnoeventshalltheAnnualFeebereducedbyapplicationoftheadjustmentformula.In theeventthatmonthly/quarterlynumbersdifferfromyearlyaveragenumbersbygreater than15%thenthepartiesshallusetheyearlynumbersintheircalculation. VWNAC-MonticelloOM&MAgreementPage28of30 June2,November5,2010DRAFT Anexampleoftheadjustment(forMarch2009,assumingastartingannualfeeof $1,000,000,anddisregardingtheyearlyaveragenumbers)isasfollows: 3/2008 3/2009 Change WeightResult CPI:213.528212.709-0.38%.6820.00% ECI:108.4111.52.86%.3030.87% PPI:235.6225.8-4.16%.0150.00% Total:1.000.87% $1,000,000.00+($1,000,000.00x.0087)=$1,008,700.00 DocumentcomparisonbyWorkshareProfessionalonFriday,November05, 20107:20:02PM Input: Document1ID file://C:/DocumentsandSettings/eric.robben/My Documents/0-TravelWorkingFile/Monticello/2011 DRAFTMonticelloOMMAgreement-VeoliaEdits-City Clean.doc Description 2011DRAFTMonticelloOMMAgreement-VeoliaEdits- CityClean Document2ID file://C:/DocumentsandSettings/eric.robben/My Documents/0-TravelWorkingFile/Monticello/2011 DRAFTMonticelloOMMAgreement-VeoliaEdits-Clean -11.05.10.doc Description 2011DRAFTMonticelloOMMAgreement-VeoliaEdits- Clean-11.05.10 Renderingsetstandard Legend: Insertion Deletion Movedfrom Movedto Stylechange Formatchange Moveddeletion Insertedcell Deletedcell Movedcell Split/Mergedcell Paddingcell Statistics: Count Insertions44 Deletions54 Movedfrom0 Movedto0 Stylechange0 Formatchanged0 Totalchanges98 CityCouncilAgenda:11/22/10 1 5E.ConsiderationofappointingarepresentativetotheFiberNetAdvisoryBoardtofill avacancyforatermtoexpireon12/31/2011 (JO/CS) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoappointarepresentativetofilloutatermontheFiberNet AdvisoryBoardforthepositionthatwasheldbyWayneNehrenz,whorecentlyresigned. TheFiberNetAdvisoryBoardrecommendstheapprovalofDennisJ.Sullivanas representativewiththetermtoexpireonDecember31,2011. DennisisretiredandresidesintheCityofMonticello.Hisbackgroundincludesover30 yearsatUnisysasaManufacturingEngineerandhehastakenseveralcomplexcomputer certificationcourses.Dennishasbeenavolunteerinthecommunityforanumberof yearsandisagreatfitfortheFiberNetAdvisoryBoardwithhisinterestintechnology. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheappointmentofDennisJ.SullivantotheFiberNet AdvisoryBoardwiththetermendingDecember31,2011. 2.Motiontonotapprovetheappointment. C.STAFFRECOMMENDATION: CityStaffandtheFiberNetAdvisoryBoardrecommendAlternative#1toappointDennis SullivantotheAdvisoryBoard. D.SUPPORTINGDATA: CopyofApplication CityCouncilAgenda:11/22/10 1 5F.ConsiderationofadoptingResolution#2010-72approvingfinalpaymenttoWright HennepinElectricandaccepting2010StreetLightingImprovements,CityProject No.10C003.(BW) A.REFERENCEANDBACKGROUND: The2010StreetLightingImprovementsincludedlightemittingdiode(LED)streetand pedestrianpathwaylightingimprovementsalongSchoolBoulevardbetweenFenning Avenue/CSAH18andEdmonsonAvenue.Thisproject,whichwastheCity’sfirstLED streetlightingproject,enhancedtheexistingstreetlightingwhichprimarilyconsistedof streetlightslocatedatintersectionsandmid-blockpedestriancrossings,andprovided lightingforpedestrianpathwaysalongthissectionofSchoolBoulevard. TheprojectwassubstantiallycompletedonOctober12,2010.Sincethen,thecontractor hasaddressedalltheirpunchlistitems,includingthereconstructionofa14-footsection ofdamagedpedestrianpathwaybetweenFarmsteadDriveandCountryLane.Theonly remainingpunchlistitemistoensurethatallthecontractor’sturfestablishmentefforts weresuccessful.Thecontractorhasagreedtomeetwithstaffonsiteinthespringto reviewtheconditionoftheirturfrestorationeffortstoensureitmeetsoursatisfaction.It shouldbenotedthatthecontractoronthisprojectisthesamecontractorthatWright HennepinElectric(WHE)usedonalltheotherstreetlightingprojectstheyhave completedinMonticellotodatesostaffisconfidenttheircontractorwillhonortheir obligations,whichinthiscaseareconsideredrelativelyminor.Assuch,staffisnot recommendingaretainage. Staffthereforeconsiderstheprojecttobecompleteandreadyforfinalpaymentin accordancewiththeconstructioncontractandCityofMonticelloEngineeringand ConstructionStandards.TheCouncilisthereforebeingrequestedtoaccepttheprojectas completeandapprovefinalpaymenttoWHEintheamountof$101,636.75. Itshouldbenotedthatfinalpaymentincludesanamountof$10,960forchangeorder#1, whichisattachedassupportingdata.Thischangeorderincludescostsfortwoitemsof worknotincludedintheoriginalscopeofwork.Thefirstcostof$3,600isrelatedtothe needtoupsize1,090feetofcopperwireinordertoallowalightthatwasproposedtobe installednorthofSchoolBoulevardatFallonAvenuetobemovedsouthofSchool Boulevard.ThiswasnecessarytomeetGreatRiverEnergy’sclearancerequirementsin regardstotheiroverheadlines.Thesecondcostof$7,360isfordirectionaldrillingan additional920feetofconduitabovethecontractamount.Thiswasnecessaryinorderto avoidimpactstoseveralexistingprivateutilitiesalongthecorridor. Thefollowingpaperworkwillneedtobesubmittedforfinalpaymenttobereleased: 1.IC134formsshowingthatthecontractorhascompliedwiththeprovisionsof MinnesotaStatutes290.92requiringwithholdingstateincometax. 2.Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthe contracthavebeenfullypaidorsatisfactorilysecured. CityCouncilAgenda:11/22/10 2 Pertheconstructioncontract,allworkcompletedunderthisprojectiswarrantedfora periodof90daysfromthedateofcompletion,andthematerialssuppliedonthisproject arewarrantedforaperiodof2years.Staffwillperformfinalinspectionsbeforetheends ofthewarrantyperiods. TheCityenteredintoa5-yearmaintenancecontractwithWHEtomaintainthelighting fixtures.Priortoextendingthiscontract,CitystaffwillmeetwithWHEtoreviewthe actualcostsformaintainingthisnewLEDlightingsystem,andifwarrantedwewill requestaratereductionbasedontheactualmaintenancecostsobserved.Accordingto theresearchstaffcompletedwhendesigningthisproject,maintenancecostsforLED systemsshouldbeconsiderablylessthanmaintenancecostsforstandardhighpressure sodiumlightingsystems,whichiswhatourcurrentcontractamountisbasedon. However,sincethiswasthefirstLEDlightingsystemmaintenancecontractthatWHE hasenteredintotheywerereluctanttoreduceitbelowtheirstandardrates. A1.BudgetImpact:The2010budgetincludes$561,354intheStreetLight ImprovementFund,whichwasgeneratedthroughtheCity’sElectricFranchise Feeprogramwhichisspecificallydesignatedforstreetlightingimprovements. ThisprojectwillbeentirelypaidforthroughtheStreetLightImprovementFund. Nospecialassessmentswereusedtofundthisproject. A2.StaffWorkloadImpact:StafffromtheEngineeringandPublicWorks Departmentsadministeredandinspectedthisproject. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-72acceptingtheimprovementsandapproving finalpaymentof$101,636.75toWrightHennepinElectricsubjecttoreceiptoffinal paperwork. 2.MotiontodenyadoptionofResolution#2010-72atthistime. C.STAFFRECOMMENDATION: StaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: Resolution#2010-72 ChangeOrder#1 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-72 APPROVINGFINALPAYMENTANDACCEPTINGIMPROVEMENTS 2010STREETLIGHTINGIMPROVEMENTS CITYPROJECTNO.10C003 WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoWright-Hennepin ElectricofRockford,Minnesota,thecontractorhassatisfactorilycompletedtheworkforthestreet lightingimprovementsalongSchoolBoulevardandotherappurtenantworkinaccordancewiththe contract; NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY OFMONTICELLO,MINESOTA thattheworkcompletedundersaidcontractisherebyaccepted andapprovedandthattheMayorandCityClerkareherebydirectedtoissueaproperorderforthe finalpaymentonsuchcontractsubjecttoreceiptofthefollowing: 1)IC134formsshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax; 2)Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthecontracthavebeen fullypaidorsatisfactorilysecured. ADOPTEDBY theMonticelloCityCouncilthis22nddayofNovember,2010. CITYOFMONTICELLO ____________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:11/22/10 1 5G.ConsiderationofadoptingResolution#2010-73supportingtheMississippiRiver Trailbicycleroute (BW) A.REFERENCEANDBACKGROUND: TheMinnesotaDepartmentofTransportation(Mn/DOT)heldaseriesofmeetingswith localagencyrepresentativesthissummertoreviewandconfirmtheroutingfortheir proposedMississippiRiverTrail(MRT)bicycleroute.TheMRTwillrelyexclusively ontheuseofexistinghighwayshoulders,low-volumepavedroads,andpaved recreationaltrailsalongtheentireMississippiRivercorridorfromtheheadwatersinLake ItascaStateParkinMinnesotatotheGulfofMexicoinLouisiana. TheintentoftheMRTistolinkrivercommunitiesandcelebratethenaturalandcultural significanceoftheMississippiRiver.Mn/DOTintendstomanagethistrailina collaborativemannerwithallroadandtrailauthoritiesthatcomprisetheroutesothat localcitizensaswellaslongdistancetravelersbenefitfromthecollectiveefforts. Animportantstepinthisprocessistogeteachofthegovernmentalunitsalongtheroute toindicatetheirinitialinterestandsupportfortheproject.Assuch,theCouncilisbeing askedtoadopttheattachedresolutiontoverifytoMn/DOTthattheCityofMonticello supportstheinitialconceptoftheMississippiRiverTrail. A1.BudgetImpact:ByadoptingtheattachedresolutionCouncilwouldnotbe committingtheCitytoanysignificantfutureexpensessincetheMRTwillrely exclusivelyontheuseofexistingroadsandtrails.Alsoallinitialroutesigning wouldbeprovidedbyMn/DOTattheircost.However,Mn/DOThasnot indicatediftheyplantobudgetforthemaintenanceorreplacementoftheroute signingsoatsomepointtheremaybesomecosttotheCityrelatedtomaintaining thesigning. Itshouldalsobenotedthatasisstatedintheresolutiontherewouldlikelybean economicbenefittotheCityiftheMRTwereroutedthroughMonticellodueto theinfluxofmoneyfromout-of-statetravelers. A2.StaffWorkloadImpact:Staffworkloadimpactsareanticipatedtobeminimal, especiallyintheplanningstages.ShouldtheMRTberoutedthroughMonticello theimpactstostaffwouldlikelybecomeslightlygreaterastherouteismore heavilyused. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-73supportingtheMississippiRiverTrail bicyclerouteanddesignatingtheCityEngineerastheCity’srepresentativein mattersrelatedtotheMississippiRiverTrail. CityCouncilAgenda:11/22/10 2 2.MotiontoadoptResolution#2010-73supportingtheMississippiRiverTrail bicyclerouteanddesignating_________________astheCity’srepresentativein mattersrelatedtotheMississippiRiverTrail. 3.MotiontodenyadoptionofResolution#2010-73atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1.IftheMRTweretoberoutedthrough MonticelloitwouldlikelyhaveapositiveeconomicimpactontheCity. D.SUPPORTINGDATA: Resolution#2010-73 MRTinformationalliterature(2pgs) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-73 SUPPORTINGTHEMISSISSIPPIRIVERTRAIL(MRT) BICYCLEROUTE WHEREAS,theMississippiRiveriswellknownthroughoutAmericaandtheworld; WHEREAS,thetopography,treesandwatersalongtheMississippiRivercorridorareaesthetically pleasingtoresidentsandtouristsalike; WHEREAS,theMississippiRiverhasservedthroughouttimeasacorridorofexploration,travel andsettlement; WHEREAS,theMississippiRiverisacorridorofgreatnaturalsignificanceandimportancewithin MinnesotaandAmerica; WHEREAS,theMississippiRiverTrail(MRT)isaworld-classbicyclingroutethatoffersan opportunityforextraordinaryadventurealongtheentireriverfromtheheadwatersinLakeItasca StateParkinMinnesotatotheGulfofMexicoinLouisiana; WHEREAS,theMississippiRiverTrailreliesexclusivelyonexisting highwayshoulders,low- volumepavedroadsandpavedrecreationaltrails; WHEREAS,theMississippiRiverTrailwillgenerateadditionaleconomicactivitieswithinhost communities; WHEREAS,acontinuousstringoflocalresolutionsofsupportfortheMississippiRiverTrailwill strengthenindividualandcollectivefundingrequestsforprojectsthatwillprotect,enhanceor promoteresourcesthatenrichthetraveler’sexperience; WHEREAS,eventhoughtheMinnesotaDepartmentofTransportationwillcontinuetomaintain statewidemappingandinformationregardingtheMississippiRiverTrail,convenemeetingsand facilitatetheresolutionofissuesandalignmentselectionwithintheState,theMississippiRiver Trailwillbemanagedcollaborativelybyallroadandtrailauthoritiesthatcomprisethetrail; WHEREAS,Monticellohasahistoryofplanningandimplementinglocalpathwayplansthattake advantageoftheriverasagreatamenitythatextendsalengthoffivemilesalongMonticello’s border. WHEREAS,Monticellowasestablishedin1856asarivertownand,assuch,theMississippiRiver isthesinglemostimportantandnoteworthycomponentofthenaturalandculturalhistoryofthe community. NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY OFMONTICELLO:thattheCityofMonticellosupportstheinitialconceptoftheMississippi RiverTrailbicyclerouteandthecollectiveeffortsoftheMinnesotaDepartmentofTransportation andotherroadandtrailauthoritiesthatcomprisetheMississippiRiverTrail,andauthorizestheCity EngineertorepresenttheCityinongoingcollaborativediscussionsandinmattersofageneral natureregardingtheoperationandlocationoftheMississippiRiverTrailwithinitsadministrative boundaries. ADOPTEDBY theMonticelloCityCouncilthis22nddayofNovember,2010. CITYOFMONTICELLO ______________________________________ ClintHerbst,Mayor ATTEST: __________________________________________ JeffO’Neill,CityAdministrator CERTIFICATION Iherebycertifythattheaboveisatrueandcorrectcopyofaresolutiondulypassed,adopted andapprovedbytheMonticelloCityCouncilonNovember22,2010. ____________________________________ JeffO’Neill,CityAdministrator CityofMonticello ___________________________ Date CityCouncilAgenda:11/22/10 1 5H.ConsiderationofadoptingResolution#2010-74requestingaMn/DOTspeedstudy onEastBroadwayfromCSAH18toMeadowOakDrive (BW) A.REFERENCEANDBACKGROUND: Numerousimprovementprojectshaveoccurredoverthelastseveralyearsthathave likelyaffectedvehicleandpedestriantrafficmovementsandvolumesonEastBroadway. SuchprojectsincludedtheconstructionoftheI-94/CSAH18interchange,theextension ofEast7th StreettoCSAH18,thereconstructionofMeadowOakAvenue,includingthe constructionoftheroundaboutatCSAH18&MeadowOakAvenue,andmostrecently thereconstructionofEastBroadwayinconjunctionwithMn/DOT’sI-94TwinBridge Replacementproject. In2008CounciladoptedaresolutionrequestingMn/DOTtoconductaSpeedStudyon EastBroadwayfollowingtheturnbackofCSAH75,eastofCSAH18,totheCity.This requestwasalsodrivenbythenumerouschangesthatoccurredduetotherecently completedimprovementprojects.However,atthetimeMn/DOTstartedtheirstudythey calledtonotifystaffthatMn/DOTwasplanningtoreplacethetwinbridgesonInterstate 94overEastBroadway/CSAH75,whichwouldincludethecompletereconstructionofa portionofEastBroadway,aswellasthepermanentremovaloftheoldI-94onandoff rampsforCSAH75whichwereclosedtotrafficbutleftinplacefollowingthe constructionofthenewCSAH18interchange.Mn/DOTthereforerequestedthattheybe allowedtoholdoffoncompletingtheSpeedStudyuntilafterthisprojectwascompleted. FollowingtherecentsubstantialcompletionofMn/DOT’sbridgereplacementproject, staffcontactedMn/DOTtoaskiftheywouldnowbecompletingthepreviouslyrequested SpeedStudy,oriftheCitywouldhavetorequestanotherSpeedStudybeconducted. Mn/DOTnotifiedstaffthattheCitywouldindeedhavetorequestanewstudybasedon thenewconditions.Assuch,staffisseekingCounciladoptionofResolution#2010-74 requestingMn/DOTtoconductaSpeedStudyonEastBroadwayfromCSAH18to MeadowOakDrive. ThecurrentpostedspeedlimitonEastBroadwayfromCSAH18toMeadowOakDrive is55mph.ThisspeedlimitwassetatthetimethatCSAH75connecteddirectlyto Interstate94withawestboundoff-rampandaneastboundon-ramp.Sincetheseramps havenowbeenpermanentlyremoved,EastBroadwayservesasalocalcollectorroad. Thismeanstrafficvolumesaresignificantlylessthantheyusedtobe,andtheneedto acceleratetohighwayspeedsbeforeenteringeastbound94isnolongerafactor.Assuch thereasonableandsafespeedlimitforEastBroadwaymaybesignificantlydifferent todaythanitwasbackthen.Assuch,CitystaffwouldagainliketorequestMn/DOTto conductaSpeedStudytoensurethatareasonableandsafespeedispostedonthisroad. TheCityhasalsoreceivednumerouscomplaintsfromlocalresidentsovertheyearsthat thepostedspeedlimitof55mphistoofastforthisroad.Severalofthosepeoplesaid thatthespeedlimitshouldbethesameasitisonWestBroadwaywhichis45mph,or evenloweryet. CityCouncilAgenda:11/22/10 2 Mn/DOThasinformedstaffthattheywouldsupportaSpeedStudyrequestandwould likelybeabletoconductthestudyoverthenextseveralmonths. A1.BudgetImpact:ThereisnocosttotheCitytorequestaMn/DOTspeedstudy, butshouldthestudyrecommendanewspeedlimit,theCitywouldneedtoinstall newsignswhichcosttheCityabout$200each,includingthepost.However,the Citywouldsalvageandkeeptheothersignsforuseelsewhere. A2.StaffWorkloadImpact:Staffworkloadimpactswouldbeminimalshouldthe Counciladopttheattachedresolution.Engineeringstaffwouldneedtocoordinate Mn/DOT’seffortsduringthestudy,andifanewspeedlimitisrecommended, PublicWorksstaffwouldneedtoinstallthenewsigns. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-74requestingaSpeedStudyonEastBroadway, eastofCSAH18. 2.MotiontodenyadoptionofResolution#2010-74. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: Resolution#2010-74 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-74 REQUESTINGMn/DOTTOCONDUCTASPEEDSTUDY ONEASTBROADWAYFROMCSAH18TOMEADOWOAKDRIVE WHEREAS,perMinnesotaStatute169.14,theauthoritytodeterminereasonableandsafespeeds onCitystreetsresideswiththeMinnesotaCommissionerofTransportation; WHEREAS,itisinthebestinterestofallpartiestohavereasonableandsafespeedspostedonall Citystreets; WHEREAS,thevehicleandpedestriantrafficcharacteristicsofEastBroadway,lyingeastof CSAH18,havechangedoverthelastseveralyearsduetovariousimprovementprojects; WHEREAS,EastBroadwayfromHartBoulevardtoMeadowOakDrivewasreconstructedaspart ofStateProject8680-142,includingchangestotheroadwayalignment,profileandgeometrics; WHEREAS,theCityofMonticellodesiresanengineeringandtrafficinvestigationbecompletedto determinetheimpactsthesechangeshavehadonvehicleandpedestriantrafficmovementsand volumesinthearea;and WHEREAS,theCityofMonticellohascontactedtheMinnesotaDepartmentofTransportation (Mn/DOT),whohasagreedtocompletethestudy. NOWTHEREFORE,BEITHEREBYRESOLVED,thattheCityofMonticellorequests Mn/DOTtoconductaSpeedStudyonEastBroadwayfromCSAH18toMeadowOakDrive. ADOPTEDBY theMonticelloCityCouncilthis22nddayofNovember,2010. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: _____________________________________ JeffO’Neill,CityAdministrator CERTIFICATION Iherebycertifythattheaboveisatrueandcorrectcopyofaresolutiondulypassed,adopted andapprovedbytheMonticelloCityCouncilonNovember22,2010. ____________________________________ JeffO’Neill,CityAdministrator CityofMonticello ___________________________ Date CityCouncilAgenda:11/22/10 1 5I.Considerationofapprovingfront-loadingofCityhealthinsurancecontributionfor employeeswhochoosetheHSAhealthplanoption (JO,TK,TE) A.REFERENCEANDBACKGROUND: Atapreviousmeeting,CityCouncilauthorizedestablishmentofaHealthSavingsPlan option.ThisoptionhaseconomicbenefitstoboththeCityandtotheemployee.Inorder toassistemployeesindevelopinganaccounttobeusedtopayforhealthexpenses,the CityCouncilisaskedtoconsiderfront-loadingthefullannualCitycontributionintothe HealthSavingsAccount(HSA)foremployeeswhoelecttheHSAoptionfor2011.This wouldbeaone-timeeventdonetoassistemployeesingettingstartedwiththisnew program. For2011,theCityoptedtoofferanewbasehealthinsuranceplanthatwaswithinthe approvedbudget.InDecember,employeeswillhavethechoicetoelectthenewbase plan,ahigherlevelplanandpaythedifferenceinpremium,orelecttheHSAoption.If anemployeeelectstheHSAplanoption,theCitywillcontributethedifferencein premiumasacontributionintotheHSA.TheHSAcontributionisdonetoensurethatthe actualbenefitisequal.TheCity’stotalannualHSAcontributionperemployeefor2011 is$868.68forsinglecoverageand$563.76forfamilycoverage.Employeescanalsoopt tocontributepre-taxmoneyintotheirHSAaccountuptoanIRSemployee/employer combinedannualmaximumof$3,060(individual)or$6,150(family). Whiletheotherplanoptionsoffera$200-$300(individual)or$600-$900(family) deductible,theHSAoptionhasa$1500individual/$3000familydeductible.Ifan employeeelectstheHSAandhashighclaimsinthefirstpartoftheyeartheemployee willneedtocomeupwiththe$1500or$3000deductiblerightawaybeforetheyorthe Cityhasmadeanysignificantcontributionsintotheiraccount.Ateducationalmeetings heldNovember15th,employeesaskediftheCitywouldconsiderfront-loadingthefull projectedannualcontributionsatthebeginningoftheyearinordertohelpminimizethe initialrisk.Otheroptions,suchassellingvacationorsicktimetoinitiallyfundthe account,werealsodiscussedatouragendameetinglastweekbutduetocomplications associatedwiththisideatheconsensuswastoasktheCityCounciltoconsiderfront- loading. TheHSAoptionisaverycost-effectivemedicalplanoffering.Itisstaff’sgoalto provideemployee’swiththebestcoveragepossibleatareasonablecosttotheCity.The HSAisagreatoptioninouroverallplantomeetourlong-termgoals.Tolessenthe initialfirstyearriskforemployees,Citystaffisaskingyoutoconsiderfront-loadingthe City’sportionoftheirHSAcontributionatthebeginningoftheyear. Pleasenotethatrisktoemployeesisthepotentialforalargemedicalbillofwhichupto $3,000wouldneedtocomefromtheirHSA.Theriskisthatifbillshitbeforeenough fundshavebuiltintotheiraccountsthroughpaymentsbytheCityandthemselvesover timetheemployeemaynothavemoneyavailabletopayforthatbill.ByhavingtheCity CityCouncilAgenda:11/22/10 2 payitsfullannualcontributionatthefrontend,thepotentialofanemployeehaving troublepayingbillsisreduced. TherisktotheCityisthatoncethepaymentismadetotheemployee’sHSA,itcannotbe returnedtotheCityintheeventtheemployeeleavesemployment. A1.BudgetImpact:TheCity’scontributionsareincludedinthe2011budget.There isarisktotheCityifanemployeeleavesmid-yearthattheCitywouldbeouta portionoftheircontributionifthepersonleavinghadelectedtheHSAoption.The CityhaslowturnoverinourFTpositionsandsothechanceofthishappeningis quitesmall.Itisexpectedthatnotmorethan20or1/3ofourFTstaffwillelect theHSAoptionfor2011. A2.StaffWorkload:Noimpactonstaffworkload. B.ALTERNATIVEACTIONS: 1.Motiontoapprovefront-loadingofCityhealthinsurancecontributionfor employeeswhoelecttheHSAoptionin2011. 2.Motiontoapproveanalternativeoptiontofullfront-loadingoftheCityHSA contributionforemployeeswhoelecttheHSAoptionin2011. 3.Motiontodenyfront-loadingofCityhealthinsurancecontributionforemployees whoelecttheHSAoption. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Itisourviewthatthatthereisrelativelylittlerisk totheCityassociatedwithstaffturnoverduringtheyear.Also,theshifttothisprogram hasresultedinasavingstotheCityintheshorttermandalikelyshiftinthelongerterm. EncouragingemployeestoselectthisoptionbyfrontloadinganexpensethattheCityhas anywayisalowriskwayofencouragingemployeestoparticipateinaprogramdesigned toreducehealthcarecosts…andthat’sagoodthing. D.SUPPORTINGDATA: None CityCouncilAgenda:11/22/10 1 5J.ConsiderationofapprovinguseoftheCity-ownedstructurelocatedat1645County Road39NEasaMonticelloFireDepartmentTrainingFacility (BP,SJ) A.REFERENCEANDBACKGROUND: CouncilisaskedtoconsidertheuseoftheCity-ownedstructurelocatedat1645County Road39NEasaMonticelloFireDepartmentTrainingFacility.Thestructureisathree bedroomfarmhousewhichhasgreatpotentialasareusabletrainingfacilityforamajority ofourfiredepartmenttrainingsimulationsformanyyearstocome.Wearenot proposinganyformofaburnbutratheralocationtomeetandperformdrillswith additionalareadepartmentsandtostoreequipment,asspaceisverylimitedforthefire departmentatitspresentlocation. Thefirechiefandthefiredepartmentfeelthisisagreatopportunityfortraining. Typicallywhenthereisahousetotrainonthereisashortwindowtousethehousefor trainingbeforethestructurewouldhavetobeburneddown. Thefiredepartmentwouldgreatlybenefitfromhavingastructurethatcouldbeusedfor trainingonanasneededbasis.RecentlytheFireDepartmentdidsomeRITtraining whichcost$800fortwonightsofuse.Tohaveavendorbringintrainingpropscanbe expensive.Ifthishousewouldhavebeenavailable,theCitycostwouldhavebeenfor theinstructor’stimeonly. Thislocationasatrainingfacilitycouldbeusedforthefollowing: Ladderraisesandladderrescue Ventilationtactics Searchandrescueoftrappedoccupants SCBAtraining(selfcontainedbreathingapparatus) Confinedspacerescue Fireattack Exposurecontrol Buildingconstruction Roofoperations RITTraining(RapidInterventionTraining) Forcibleentry Communicationstraining. Thepotentialalsoexistsofrentingthestructuretootherareafiredepartments.Ifso,that revenuecouldoffsetsometraininghourspaidtoMFDfirefightersorotherexpenses assignedbytheCityCouncil. Otherpotentialfinancialimpactscouldbeinsuranceandtaxes.FinanceDirectorTom Kellyhasemailedboththecountyandtheinsurancecompanytoseewhatimpactsthis kindofusecouldmake. CityCouncilAgenda:11/22/10 2 Shoulddomesticrentalagainbeconsideredatthislocation?JimPetersonwithBullseye Propertieswasreferencedastotherentalmarket.Hestatedthatcurrentlythemarketis slowandhehasasimilar4-bedroomfarmhousethathasbeenlistedat$750/monthand heisexperiencingdifficultyfindingtenants.JimfeelstheCitylocationwouldbeinthat rentalrangeorslightlyhigher. BullseyePropertiesoffersaservicetorentandmanageproperties.Theservicefeeto findatenantistheamountofthefirstmonth’srent.Anotherserviceofferedisa guaranteedrentalcollection,atafeeof$100-$150basedonrent.Thisisagoodoption whichgivesassurancethatregularpaymentsareconsistent. Rentalsatourlocationarenotataprime,astheattachedpropertyistheapplicationsite fortheMonticelloWastewaterTreatmentFacilitybiosolids.Ifchosenforrental,some improvementswouldbenecessarytogivethelocationenoughappeal;theserepairsare notbudgetedforatthistime.Theconditionofthestructureissound;however,thereisa minorrodentproblem.Additionally,thisbuildingwasscheduledtobere-sidedaspartof theclaimforhaildamage;however,thathasbeendelayedastheideahasarisenfora trainingfacility. Theprevioustenantwastopay$800/monthtotheCityand$200/monthwastobe subsidizedbyWrightCountyasalowincometenant.Thispastspringthetenantmoved outandlefttheCityinarrearsofrentalpaymentsandexpenses. A1.BudgetImpact:Potentialforrentalincomefrombothdomesticuseandarea FireDepartments.Otherpotentialfundingsavingsrelatedtofiretrainingduetoa dedicatedfacility. A2.StaffWorkloadImpact:Volunteerfirestafftomaintainstructurerelativetodrill activities. B.ALTERNATIVEACTIONS: 1.MotiontoapproveuseoftheCity-ownedstructurelocatedat1645CountyRoad 39NEasaMonticelloFireDepartmentTrainingFacility. Thisalternativeiscontingentonpotentialneedforreviewandapprovalbythe MonticelloOrderlyAnnexationBoard.Ifthisoptionisselected,staffwillcontact TomSalkowskiforassistanceindeterminingwhetherornotaplanning applicationneedstobereviewedbytheMOAAinconjunctionwithdevelopment ofthepropertyfortheproposeduse. 2.MotiontocontractwithBullseyePropertiesasarental/collectionagentforthe City-ownedpropertylocatedat1645CountyRoad39NE. 3.Motionofother. CityCouncilAgenda:11/22/10 3 C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1asthebenefitsaremanytothecommunity.The FireDepartmentwillhavetheopportunitytotrainatalevelandconsistencyrequiredfor properfirefightingandrescuetechniques.Thiswouldbecomealocaldedicatedfacility thatissimilartothehomesourdepartmentcurrentlyrespondstoforfiresandother emergencyissues. D.SUPPORTINGDATA: Photosofpropertyat1645CountyRoad39NE InformationpacketfromBullseyeProperties FARMHOUSE AT 1645 COUNTY ROAD 39 NE PROPOSED FOR FIRE DEPT TRAINING FACILITY SUPPORTING DATA CityCouncilAgenda:111/22/10 1 5K.ConsiderationofcallingforaSpecialMeetinginDecemberforapprovalofbills (TK) A.REFERENCEANDBACKGROUND: SincetheCityCouncilonlymeetsonceinDecember,inthepastaspecialCouncil meetinghasbeenheldtoapproveonelastcheckrunfortheyear.Thislastcheckrunis necessarytopayvendorsinatimelymannerandtoavoidinterestchargesand/orlatefees andpenaltiesonbillsreceivedaftertheDecembermeetingandduepriortothefirst meetinginJanuary. Thisspecialmeetingcouldbeheldatthestartofthedayorattheendoftheday.The staffisrecommendingThursday,December23rd at7a.m.forthismeetingwith Wednesday,December22nd at7a.m.asanalternativedate. A1.BudgetImpact:Byholdingthisspecialmeeting,thiswouldavoidtheCity havingtopaysomeinterestorlatefeesonbillsthatwouldbereceivedafterthe December13th CouncilmeetingandduepriortothefirstJanuaryCouncil meeting. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: 1.MotiontocallforaSpecialCouncilMeetingonThursday,December23rd at7a.m. 2.MotiontocallforaSpecialCouncilMeetingonWednesday,December22nd at7 a.m.orsomeotherdateatatimethatworksbestforCityCouncilmembers. 3.DonotcallforaSpecialCouncilMeeting. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative1. D.SUPPORTINGDATA: None. CityCouncilAgenda:11/22/10 1 5L.ConsiderationofadoptingResolution#2010-76approvingfinalpaymenttoFuller ConcreteandMasonry,LLCandacceptingBlock35MunicipalParkingLot Common-UseDumpsterEnclosures,CityProjectNo.10C008 (BW) A.REFERENCEANDBACKGROUND: TheBlock35MunicipalParkingLotCommon-UseDumpsterEnclosureImprovements includedconstructionofthewesterlycommon-usedumpsterenclosureconsistingofthe reinforcedconcretebaseslab,masonryblockstructure,andthreedoorswithsupport posts.Theimprovementsalsoincludedconstructionofthereinforcedconcretebaseslab, twodoorposts,andthreesteelbollardsfortheeasterlycommon-usedumpsterenclosure. Severalpicturesoftheimprovementsareattachedassupportingdata. Duetospaceconsiderations,staffdirectedthecontractortoomitthethreesteelbollards fromthewesterlyenclosure,andtwoofthefivesteelbollardsfromtheeasterly enclosure.Thecontractorwasalsodirectedtoomitthesteelrooffromthewesterly enclosureperCouncil’sdirectionthatthePublicWorksDepartmentshouldconstructthe roof. Atthetimethisreportwaswritten,thecontractorhadcompletedallspecifiedwork,with theexceptionoftheinstallationofthethreedoorsforthewesterlyenclosure.Staffwas previouslyinformedthatthedoorswouldbeinstalledbytheendoftheweeksowhenthis reportwaspreparedstaffwasconfidentthattheprojectwouldbecompletedandreadyfor finalpaymentbytonight’sCouncilmeetinginaccordancewiththeconstructioncontract andCityofMonticelloEngineeringandConstructionStandards. TheCityCouncilisthereforebeingrequestedtoaccepttheprojectascompleteand approvefinalpaymenttoFullerConcreteandMasonry,LLC,intheamountof$8,228. PriortotheCouncilmeeting,staffwillensurethatallthedoorswereinstalledandthat theymeettheconditionsofthecontract.However,ifthedoorsarenotyetinstalled,staff willaskCounciltopullthisitemfromtheagendaandtableituntiltheDecember13th meeting. Thefollowingpaperworkwillneedtobesubmittedforfinalpaymenttobereleased: 1.FinalinvoiceandcompletedW-9; 2.Lienreleasesshowingsubcontractorshavebeenpaid; 3.IC134formsshowingthatthecontractorhascompliedwiththeprovisionsof MinnesotaStatutes290.92requiringwithholdingstateincometax. A1.BudgetImpact:Theseimprovementswillbepaidforthroughtheuseofspecial assessments.Atthetimethisreportwasprepared,6privatepropertyowners interestedinparticipatingintheuseofthecommon-usedumpsterenclosureshave signedassessmentagreements,whichwillcoverthecostoftheimprovements CityCouncilAgenda:11/22/10 2 builttodate.Atsuchtimethattheremainingpropertyownerswanttoparticipate, wewillcollecttheirshareandconstructtherestoftheeasterlyenclosure.Since theCityownsthepropertythattheChamberofCommercerents,wewillpayfor thatshareoftheconstructioncosts. A2.StaffWorkloadImpact:StafffromtheEngineeringandPublicWorks Departmentshasbeenimpactedbythisprojecttovaryingdegrees.PublicWorks staffwillsoonbeconstructingthesteelroof. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-76acceptingtheimprovementsandapproving finalpaymentof$8,228toFullerConcreteandMasonry,LLCsubjecttoreceiptof finalpaperwork. 2.MotiontodenyadoptionofResolution#2010-76atthistime. C.STAFFRECOMMENDATION: StaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: Resolution#2010-76 Picturesofimprovements(2pgs) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-76 APPROVINGFINALPAYMENTANDACCEPTINGIMPROVEMENTS BLOCK35MUNICIPALPARKINGLOTCOMMON-USEDUMPSTERENCLOSURES CITYPROJECTNO.10C008 WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoFullerConcrete andMasonry,LLCofMapleLake,Minnesota,thecontractorhassatisfactorilycompletedthework forthecommon-usedumpsterenclosureandconcretepadslocatedintheBlock35MunicipalParking Lotandotherappurtenantworkinaccordancewiththecontract; NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINESOTA that theworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayorandCity Clerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontractsubjectto receiptofthefollowing: 1)FinalinvoiceandcompletedW-9; 2)Lienreleasesshowingsubcontractorshavebeenpaid; 3)IC134formsshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax. ADOPTEDBY theMonticelloCityCouncilthis22nddayofNovember,2010. CITYOFMONTICELLO ____________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator CouncilAgenda:11/22/10 1 7.PublicHearing–ConsiderationofadoptingResolution#2010-71approving assessmentrollfordelinquentmiscellaneousaccountstobecertifiedfor2011 payabletaxyear (TK) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptanassessmentrollforaccountsreceivablebillswhich aredelinquentmorethan60daysandtocertifytheassessmentrolltotheCountyAuditor forcollectiononthe2011realestatetaxesifnotpaidwithin30daysofthispublic hearing. Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor certificationataninterestrateof6%asallowedbystatestatute.Asinthepast,ifany accountsarepaidwithin30daysaftertheadoptionoftheassessmentroll,theycanbe paidwithoutanyadditionalinterest.AfterCouncilapproval,anadditional$50 processingfeewouldbeaddedtotheamountdueshownontheattachedlisttocover coststhattheCityhasincurredinthedelinquentnoticesprocess. A1.BudgetImpact:ThisactionwouldreimbursetheCityforcostsithasincurred includingCountyfeeschargedforaddingthesetothetaxes.Therewouldbeno furtherimpactontheCitybudget. A2.StaffImpact:ThereisnostaffimpactontheCityforthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2010-71approvingtheassessmentrollfor delinquentmiscellaneousaccountsaslistedwiththeadditionofa$50processing fee. 2.Basedonpublichearinginput,adjusttheassessmentrollasrequired. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1thattheCounciladopttheassessmentrollas presented.Alloftheaccountsareatleast60dayspastdueandhavebeengivenproper noticeofthisassessmenthearingandampleopportunitytopaytheaccountinfull. D.SUPPORTINGDATA: Resolution#2010-71 Listofdelinquentaccounts CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2010-71 ADOPTINGASSESSMENTROLLFOR DELINQUENTMISCELLANEOUSACCOUNTSRECEIVABLE WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand heardandpasseduponallobjectionstotheproposedassessmentfordelinquentmiscellaneous accountcharges; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchproposedassessments,acopyofwhichisattachedheretoandmadeaparthereof,is herebyaccepted,fortheamountshownplusanadditional$50processingfee,andshall constitutethespecialassessmentsagainsttheparcelsnamedherein,andeachtractofland thereinincludedisherebyfoundtobebenefittedbytheassessmentleviedagainstit. 2.Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof thefirstMondayinJanuary2011,andshallbearinterestattherateof6percentper annumfromthedateoftheadoptionofthisassessmentresolution.Tothefirst installmentshallbeaddedinterestontheentireassessmentfromthedateofthis resolutionuntilDecember31,2011. 3.Theownerofthepropertysoassessedmay,atanytimeuptoDecember22,2010,paythe wholeoftheassessmentonsuchpropertytotheCityTreasurer,andthatnointerestshall bechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution. 4.Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected andpaidoverinthesamemannerasothermunicipaltaxes. ADOPTEDBY theMonticelloCityCouncilthis22nddayofNovember,2010. CITYOFMONTICELLO _____________________________________ ClintHerbst,Mayor ATTEST: _________________________________ JeffO’Neill,CityAdministrator DelinquentAccountsReceivable Asof11/17/2010 OWNERMAILINGORPROPADDRPIDAMOUNT BAYNEROBERT512BROADWAYEMONTICELLOMN55362--15501501308044.20 TENUTDOUGPOBOX775MONTICELLOMN55362--155019005030125.06 LITTLEMTPROPERTIES9240STATEHWY25MONTICELLOMN55362--155022001050240.00 JACOBSONSHELLY JASONRISLUND1804RIVERSTWMONTICELLOMN55362--15502400103076.79 JOHNSONJEMEL&DANIELLE8175PARELLAVENEOTSEGOMN55330--155070002160238.91 ZINSPOLLY642882NDSTNEMONTICELLOMN55362--155088004020299.73 BrottLouis&Jennifer4688FarmsteadDriveMonticelloMN55362--155090005040142.30 IsbellJames&Melissa20349JuneGrassDriveBigLakeMN55309--155151005200143.72 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200203083.74 PROVINCIALBANK20280IBERIAAVELAKEVILLEMN55044--15517200204081.30 HuntersCrossingLLC9276IsantStNEMinneapolisMN55449--436155172002060107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--436155172002070107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--436155172002110107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200303083.74 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200304053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200305053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200306053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200307053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200308053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200309053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200310053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--436155172003110107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517200314053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500101053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500102053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500103089.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500105083.74 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500202089.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500203053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500204053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500205053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55499--43615517500207083.74 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500208053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500301071.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500303071.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500305083.74 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500306053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500307053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500308053.73 HuntersCrossingLLC9276IsanitStNEMinneapolisMN55449--43615517500309053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500310053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500311053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500312071.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--436155175003130107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--436155175003140107.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500315053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500316053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500317053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500318053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55499--43615517500319053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500320053.73 HuntersCrossingLLC9276IsantiStreetNEMinneapolisMN55449--43615517500321053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500501053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500502053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500503053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55499--43615517500504053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500505053.73 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500506083.74 HuntersCrossingLLC9276IsantiStNEMinneapolisMN55449--43615517500508053.73 SteinerDevelopment3610CountyRoad101WayzataMN55391--1552140010101,552.36 M&IMarshall&IlsleyBank770NWaterStMilwaukeeWI53202--350155214001010233.72 *$50feetobeaddedtoamountdueafterCouncilapproval.6,494.65 CityCouncilAgenda:11/22/10 1 8.ConsiderationofapprovingmodifiedplanformaintainingtheicerinkatWest BridgePark (JO,BP,TP,KB) A.REFERENCEANDBACKGROUND: AtthepreviousmeetingperrequestofthePersonnelCommittee,theCityCouncil reviewedbenefitsandcostsrelatingtomaintainingandmanagingtheicesurfaceatWest BridgePark.Attachedisasummaryofthesefactorsaswritteninthepreviousreportand asdiscussedatthelastmeeting.Asaresultofthediscussion,Counciltabledtheitem andrequestedarangeofoptionsrelatingtodevelopmentandoperationoftherink. Followingareoptionsandcosts: 1.Nochange-usebudgetedfundstooperatethesameaslastyear.Thisoption includesopeningonTuesday/ThursdayandWeekends/Holidaysfornineweeks endingsometimeinFebruary,butnolongerthanatotalofnineweeksatacostof $2,270. 2.Weekendsonlyfornineweeksatforacostof$1,387. 3.Weekends/holidaysonlyforacostof$1,891. 4.OpenonlyfortheHomefortheHolidaysEventforacostof$63. 5.TwodaysperweekatdiscretionofParksSuperintendentatacostof$378. 6.Floodingoficerinkbutnowarminghouseandnoskatingguards. Pleasenotethat: Alltheoptionswouldhavetheadditionofmanpowerassociatedwithflooding andmaintainingtherinkwhichisestimatedat$1,303. Actualcostswillbelessforeachoptionbecauseofoccasionalclosuresdueto inclementweather. Theheatedhallwaydoorleadingtothebathroomsoperateviaautomatictimer whichenablestherestroomstobeavailablefrom7a.m.to9p.m. B.ALTERNATIVEACTIONS: 1.MotiontocontinuetomaintainicerinkatWestBridgeParkandtomanage facilityasidentifiedunderoneoftheoptions(orcombinationsthereof)above. 2.MotiontodiscontinuemaintenanceofanicerinkatWestBridgePark. CityCouncilAgenda:11/22/10 2 C.STAFFRECOMMENDATION: CitystaffandParksCommissionrecommendthatCityStaffbedirectedtomaintainthe skatingrinkandwarminghouseatWestBridgeParkasoutlinedinAlternative#1.This recommendationisbasedontheviewthatthatmaintenanceoftheicerinkanduseofthe parkforskatingprovidescitizenswithauniqueandpositiveexperienceatarelatively lowexpensetotaxpayers.Itisaplaceforfamiliestomakememoriesskatingunderthe ChristmaslightsneartheMississippiRiver.Itwouldbesadtodiscontinuethisunique opportunityforwinterfamilyenjoymentinMonticello.Whileweunderstandthereisa rinkavailableatFourthStreetParkandthatindividualsandfamiliescanuseitforopen skating,itshouldbenotedthatFourthStreetParkwarminghouseandskating environmentisorientedtowardshockeyandnotasinvitingforfamilyrecreation. Insummary,individualandcommunityuseofWestandEastBridgeParkshasbecomea rightofwinterandtheholidays.WiththeWinterWonderlandthemeassociatedwiththe HomefortheHolidaysEvent,theskatingrinkatWestBridgeParkhasbecomepartof thepositivefamilytraditionformanyresidentsoftheCityofMonticello. Staffunderstandsthatclosureofthisfacilityrepresentsanopportunitytosaveexpense withouteliminatingtheserviceduetothepresenceoftheicerinkatFourthStreetPark andMooseSherritticearena.However,itshouldbenotedthattheactualskating experienceatBridgeParkisdifferentthanFourthStreetduetothestronginfluenceof hockeyonthefacility.StaffdoesunderstandthatitisuptoCounciltodetermineifthe costexceedsthebenefits. D.SUPPORTINGDATA: ListofprosandconsformaintainingicerinkatWestBridgePark DECISIONFACTORSTOMAINTAINORNOTTOMAINTAIN THEWESTBRIDGEPARKICERINK FactorsSupportingIceMaintenance: WestBridgeParkistheCity’sshowpieceandanimportantentrancetotheCityforthe holidays.Thepresenceoftheiceandskatingactivityisanimportantcomponentofits wintercharacterandcharm. TheHomefortheHolidaysEventincludesactivitiesatWestBridgePark.Duringthese activitiestheskatingrinkandwarminghouseisopenaspartoftheWinterWonderland themeoftheevent. LionsClubdonationoffundsandlaborcontributingtotheChristmaslighting.The presenceoftheicerink/skatingaddstotheChristmasambiencecreatedbythespecial lighting. Theparkisawinterattractionthatbringsactivitytothe“downtown”area. Thecosttofloodtheiceandstaffthewarminghouseisrelativelylowascomparedtothe benefitderived.Bycarefullymonitoringhours,stafftimecanbekepttoaminimum whilemaintainingthisservicetotheresidents. UsersoftheslidinghillontheEastBridgeParksidewillcontinuetohaveaccesstothe warminghousewhenitisopen. Therinkisageneralskatingrinkwithnohockeyplaywhichprovidesafreerecreational activityforfamiliesduringthesedifficulteconomictimes. FourthStreetParkhasageneralskatingrinkbuttheparkismainlyusedforhockey practiceandhockeyplayandisnottypicallyusedbyfamiliesforgeneralrecreation. TheMooseSherrittIndoorArenadoeshavelimitedpublicskatehours,typically2 hours/week;however,thereisafeetousethisarena. ReasonsforDiscontinuingIceMaintenance: SkatingopportunitiesareavailableindoorsonalimitedbasisatMooseSherittarenaand openonaregularbasisatFourthStreetPark,soeliminationoficeatWestBridgePark doesnoteliminateopportunityforskating.EliminatingWestBridgeParkicedoesnot resultinareductionisserviceduetothepresenceoftheotherskatingrinks,althoughice hockeyandfamilyskatingcanconflictatFourthStreetPark. Thoughnotresultinginahugesavings,itisnonethelessasavingsandshouldbe seriouslyconsidered. Althoughthepresenceoftheskatingrinkaddstothewintercharacterandcharmofthe park,theChristmaslightingcanstillbeinstalledandtheParkcanstillbeanice showpieceattheentrancetotheCity.