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City Council Agenda Packet 09-12-2011AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,September12,2011–7p.m. Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–August2,2011SpecialMeeting/Workshop(PC) 2B.ApprovalofMinutes–August10,2011SpecialMeeting/Workshop(EDA) 2C.ApprovalofMinutes–August22,2011SpecialMeeting/Workshop 2D.ApprovalofMinutes–August22,2011RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncements,andstaffupdates a.CitizenComments: b.PublicServiceAnnouncements: 1) c.StaffUpdates: 1)DMV 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforSeptember12th B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofadoptingResolution#2011-83acceptingquotesandawarding contracttoconstructaroofonthesecondcommon-usedumpsterenclosureinthe Block35municipalparkinglot,CityProjectNo.10C008 D.ConsiderationofapprovinganamendmenttoFinalStagePUDforamendmentto PlannedUnitDevelopmentforQuadDevelopment;Applicant:Monticello-Big LakePetHospital E.ConsiderationofapprovingarequestforextensionofConditionalUsePermitfor aBankFacilitywithDrive-ThroughFacility,JointParkingandJointAccess; Applicant:SAGroupProperties,Inc F.ConsiderationofapprovingarequestforextensionofConditionalUsePermitto allowaDrive-ThroughFacilityintheCentralCommunityDistrictandtoallow jointparkinganddrives;Applicant:Masters5th Avenue(LandmarkII) SPECIALMEETING 5:30p.m.-BudgetWorkshop(MississippiRoom) G.ConsiderationofadoptingOrdinance#536approvingamendmentstoMonticello ZoningOrdinanceTitle10–Section4.13TelecommunicationTowersand Antennaeandrelatedsections,andadoptingOrdinance#536Aapprovinga summaryversionforpublication H.ConsiderationofadoptingResolution#2011-86toacceptcontributionfrom CharterCommunicationsforsponsorshipofMovieintheParkonSeptember10, 2011 I.Considerationofapprovingpaymentforemergencyreplacementofacompressor forMonticelloCommunityCenter J.ConsiderationofapprovingthepurchaseofanewfloormachineforMonticello CommunityCenter K.ConsiderationofadoptingResolution#2011-84committingfundbalancesof MCCandDMVfunds L.ConsiderationofadoptingarevisedFundBalanceReservePolicyunderGASB 54 M.ConsiderationofestablishingthedateofDecember12,2011fortheannualTruth inTaxationpublichearing N.Considerationofapprovingthepurchaseofsecurity/videosystemandcamerasfor variousCityfacilities 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.ConsiderationofadoptingResolution#2011-85establishingpreliminarytaxlevyfor 2012 8.ConsiderationofsolicitingquotesforreplacementoftwoFireDepartmentvehicles 9.Addeditems 10.Adjournment CityCouncilAgenda:09/12/11 1 5A.ConsiderationofapprovingpaymentofbillregistersforSeptember12th (TK) A.REFERENCEANDBACKGROUND: TheattachedbillregisterscontainallinvoicesprocessedsincethelastCouncilmeeting. SubjecttoMNStatutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecks forpayment.ThedayfollowingCouncilapproval,paymentswillbereleasedunless directedotherwise. IfCouncilhasnoquestionsorcommentsonthebillregisters,thesecanbeapprovedwith theconsentagenda.Ifrequested,thisitemcanberemovedfromconsentanddiscussed priortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillregistersforatotalamountof$1,317,401.47. 2.MotiontoapprovethebillregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters CityCouncilAgenda:09/12/11 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Anna Jensen Life Guard MCC 8/12 PT MaKellia Jensen Slide Attendant MCC 8/15 PT Michael Dingman Lead Guest Service MCC 8/18 PT Stephanie Norlin Life Guard MCC 8/25 PT Michael Krutzig Liquor Store Clerk Liquor Store 8/25 PT Noah Holthaus Life Guard MCC 8/29 PT Lawrence Krause Life Guard MCC 8/30 PT Name Reason Department Last Day Class Stephanie DeGraw Voluntary MCC 6/18 PT Hilary Fiskum Voluntary MCC 7/22 PT Collin Olson Voluntary MCC 8/24 PT Kevin Pavlik Voluntary MCC 8/12 PT NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 9/7/2011 CityCouncilAgenda:9/12/11 1 5C.ConsiderationofadoptingResolution#2011-83acceptingquotesandawardinga contracttoconstructaroofonthesecondCommon-UseDumpsterEnclosureinthe Block35MunicipalParkingLot,CityProjectNo.10C008 (BW) A.REFERENCEANDBACKGROUND: TheCityCouncilisbeingaskedtoadoptResolutionNo.2011-83acceptingquotesand awardingacontracttoJerryHellmanandSonConstructionLLCofMonticellotofurnish andinstalltheroofonthesecond(easterly)common-usedumpsterenclosureintheBlock 35MunicipalParkingLot. PerCouncilauthorization,staffrequestedquotesfromthreelocalcontractorstofurnish andinstalltheroofontheseconddumpsterenclosure.Ofthethreecontractorscontacted, tworeturnedquotesastabulatedbelow. ContractorQuote JerryHellmanandSonConstructionLLC$3,296.00 GeneBauerConstructionLLP$5,409.00 JerryHellmanandSonConstructionLLCsubmittedthelowquoteintheamountof $3,296.Theirquotecoversallcostsforfurnishingandinstallingasteelroofsystemon thesecondenclosure,completewithbuildingpermit,tomatchtheroofonthefirst enclosurewhichwasconstructedasfollows: 2/12roofpitch(minimizesstructureheight/obstructionofbusinesssigns) 1’eveoverhangs 29gageashgreysteelpanelsover4’x8’sheetsof7/16”OSBw/feltpaper 16”on-centertrussspacing Clearridgecap ½”screeningundertrusses(topreventbirdnesting) Ventedgables Green-treatedsillboards AsCouncilmayrecall,FullerConcreteandMasonryofMapleLakeconstructedthe concreteslabs,masonrywalls,andgatesforbothcommon-usedumpsterenclosuresinthe Block35municipalparkinglot,andPublicWorksstaffinstalledtheroofsystemonthe first(westerly)enclosureperCouncildirection. Citystaffspentapproximately$1,931.50onmaterialstoconstructtheroofonthefirst (westerly)enclosure.Laborcostsarenotreflectedinthiscost.Itisestimatedthatstaff spent96hoursconstructingandinstallingthefirstroof. Becausethefootprintofthesecondenclosureisroughly10%smallerthanthefirst enclosure,staffestimatesitwouldcostabout$1,750inmaterialsforstafftoconstructthe roofonthesecondenclosure,shouldCouncildirectstafftocompletetheworkinsteadof contractingitout. CityCouncilAgenda:9/12/11 2 CouncilshouldbeawarethatPublicWorksstaffareintheprocessofwrappinguptheir summerworktasksandgearingupforwintersoifCouncildirectsstafftoconstructthe roofonthesecondenclosurestaffmaynotbeabletodosountillatefallorearlywinter. However,thiswouldnotpreventthepropertyownersfrombeingabletousethesecond enclosureinthemeantime,sincethedumpsterscomeequippedwithcovers,thereby preventinganimals,rainandsnowfromgettingintothetrashandrecyclables. AttachedassupportingdataisResolution#2011-83. A1.BudgetImpact:Thisworkisbeingpaidforthroughthepreviouslyexecuted assessmentagreementswiththebenefittingpropertyowners. A2.StaffWorkloadImpact:StaffworkloadimpactswillbeminimalifCouncil approvesAlternative#1.IfCouncilapprovesAlternative#2theworkload impactstostaffwillbesignificantgiventhetimeofyearandtheneedforstaffto prepareforwinteroperations. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-83acceptingquotesandawardingacontractto JerryHellmanandSonConstructionLLCofMonticellointheamountof$3,296 tofurnishandinstalltheroofonthesecondcommon-usedumpsterenclosurein theBlock35MunicipalParkingLot,CityProjectNo.10C008. 2.MotiondenyingadoptionofResolution#2011-83andauthorizingCitystaffto furnishandinstalltheroofonthesecondcommon-usedumpsterenclosureinthe Block35MunicipalParkingLot,CityProjectNo.10C008,similartothesteel roofstaffinstalledonthefirstenclosure. C.STAFFRECOMMENDATION: ThoughtheCitycouldsavesomemoneybyhavingstafffurnishandinstalltheroof,City staffrecommendsapprovingAlternative#1sincePublicWorksstaffhasbeeninthe processofcompletingotheraddedrequestssuchascrosswalkimprovementsandcityhall parkingcorrectionsalongwithclosingouttheirsummerandfallworkactivitiesand gearingupforwinteroperations.Seasonalstaffwillcometotheendoftheirtermsmid- Octobersotheywillnotbeavailabletosupplementadditionaltime.Thesefactorsmay resultinasignificantdelayintheconstructionoftheroofandpotentiallyhavenegative effectsonstaff’sabilitytoprepareforwinteroperations. D.SUPPORTINGDATA: Resolution#2011-83 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-83 ACCEPTINGQUOTESANDAWARDINGCONTRACTTOCONSTRUCTAROOF ONTHESECONDCOMMON-USEDUMPSTERENCLOSURE INTHEBLOCK35MUNICIPALPARKINGLOT CITYPROJECTNO.10C008 WHEREAS,pursuanttoamotionapprovedbytheCityCouncilonJune13,2011,accepting quotesandawardingacontracttoconstructthe2nd DumpsterEnclosureoftheBlock35 MunicipalParkingLotCommon-UseDumpsterEnclosuresandrelatedimprovements;and WHEREAS,the2nd DumpsterEnclosureissubstantiallycompleted;and WHEREAS,theCityhassolicitedquotesforconstructionoftheroofforthesecondCommon- UseDumpsterEnclosureintheBlock35MunicipalParkingLotaccordingtotheplansand specifications;quoteswerereceived,opened,andtabulated,andthefollowingquoteswerefound tocomplywithsaidplansandspecifications: CONTRACTORTOTALBASEQUOTE JerryHellmanandSonConstructionLLC$3,296.00 GeneBauerConstructionLLP$5,409.00 WHEREAS,thequotesubmittedbyJerryHellmanandSonConstructionLLC,Monticello,MN intheamountof$3,296.00forfurnishingandinstallingaroofonthesecondcommon-use dumpsterenclosure,inaccordancewiththeplansandspecifications,wasthelowestresponsible quoteandshallbeandherebyisaccepted;and WHEREAS,JerryHellmanandSonConstructionLLC,Monticello,MNwillberesponsiblefor obtainingallnecessarypermitsfromtheCityofMonticello,includingallassociatedcosts,prior toconstructingsaidimprovements;and WHEREAS,propertyownerswithinBlock35oftheOriginalPlatintheCityofMonticellowho signassessmentagreementsrelatedtosaidCommon-UseDumpsterEnclosureswillbeassessed theirshareof100%ofthecostsoftheimprovements;and WHEREAS,theCityofMonticellomayinstituteapilotprojectfornon-residentialtrash collectioninBlock35oftheOriginalPlatforanybusinesseslocatedwithinthisblockand participatingintheCommon-UseDumpsterEnclosures,CityProject10C008. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk, areherebyapproved. 2.Quotessubmittedfortheprojectaccordingtotheplansandspecificationsarehereby accepted. 3.TheMayorandCityAdministratorareherebyauthorizedanddirectedtoenterintoa contractwithsaidcompany,representedbythelowquote,fortheconstructionofsaid improvementsforandonbehalfoftheCityofMonticello. ADOPTEDBY theMonticelloCityCouncilthis12th dayofSeptember,2011. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:09/12/11 1 5D.ConsiderationofapprovinganamendmenttoFinalStagePUDforamendmentto PlannedUnitDevelopmentforQuadDevelopment;Applicant:Monticello-BigLake PetHospital (AS) A.REFERENCEANDBACKGROUND: AtitsSeptember6th,2011meeting,thePlanningCommissionunanimously recommendedapprovaloftheamendmenttofinalstagePUDwiththecondition thatthestonewainscotremainontheeastandnorthelevationsofthebuilding.This recommendationisacceptabletotheapplicant. PlanningCommissionisaskedtoapproveanamendmenttothefinalbuildingelevation planfortheproposedMonticello-BigLakePetHospital.ThePlanningCommission recommendedapprovalofaConditionalUsePermitforVeterinaryFacilityandan amendmenttoPlannedUnitDevelopmentforQuadDevelopmentduringitsregularMay meeting,andsubsequentlyapprovedafinalstagePUDforthedetailedelevationplanfor thedevelopment. Sincethetimeofthatapproval,theapplicanthasbeenworkingwiththeirarchitectand contractortofinalizebuildingplans.Atthistime,theapplicantwouldliketoproposethe removalofthestonewainscotalongthewest,northandsouthsidesofthebuilding, leavingthewainscotalongthefrontelevation,oreastside. Theoriginallyapprovedelevationandlandscapingplanareattachedforreference. A1.BudgetImpact:None. A2.StaffImpact:None. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheamendedbuildingelevationswithstonewainscotonthe northandeastelevationsasrecommendedbythePlanningCommissionaspartof afinalstageplannedunitdevelopmentforQuadDevelopment. 2.Motiontodenyamendingthebuildingelevationsaspartofafinalstageplanned unitdevelopmentforQuadDevelopment. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.ThePlanningCommissionrecommends Alternative1above.Thestonewainscotaddssignificantdefinitiontothebuilding. However,thevariedroofline,rooflinecornicedetail,andthewindowplacementserveto createabreakupofeachofthebuildingplanes. CityCouncilAgenda:09/12/11 2 Staffwouldrecommendretainingthewainscotalongthehighlyvisiblenorthelevation, whichfrontsSchoolBoulevard. D.SUPPORTINGDATA: ApprovedBuildingElevations LandscapePlan CityCouncilAgenda:09/12/11 1 5E.ConsiderationofapprovingarequestforextensionofaConditionalUsePermitfor aBankFacilitywithDrive-ThroughFacility,JointParkingandJointAccess; Applicant:SAGroupProperties,Inc (AS) A.REFERENCEANDBACKGROUND ThePlanningCommissionreviewedthisitemduringtheirregularmeetingon September6th,2011.ThePlanningCommissionreviewedtheCUPdevelopment plansrelativetothenewlyapprovedzoningordinanceanddeterminedthattheuses proposedforthedevelopmentareconsistentwiththeamendedordinance. Additionally,themajorityofperformancestandardswithinthenewcodearealso metwiththepreviouslyapprovedplan,subjecttoconditionsasoutlined. TheCommissionunanimouslyrecommendedaoneyearextensionoftheconditional usepermit. SAGroupProperties,Inc.isrequestinganextensionoftheconditionalusepermitissued foracommercialdevelopmentprojectatBroadwayMarket. OnAugust1st,2006,thePlanningCommissionreviewedandrecommendedapprovalof aConditionalUsePermitforcrossparking,crossaccessandadrive-throughforthe commercialdevelopmentproposedatthecornerofCSAH75andCSAH39.Thesiteis 2.38acresinareaandiszonedB-4,RegionalBusiness.TheCityCouncilapprovedthe CUPinaseriesofapprovalsonAugust28th,September25th andOctober9th,2006. Duetonon-use,theconditionalusepermitfortheCUPwillexpireonSeptember25, 2011.TheMonticelloZoningOrdinancerequiresthatconditionalusepermitsexpiredue tonon-useafteroneyear.Assuch,theapplicanthasrequestedaone-yearextension. TheCityCouncilwillnotethatthepropertyownerhastakenstepstoproperlymaintain thesiteinaccordancewithCityCode.AnyextensionoftheCUPisconditionedon continuedcompliancewithCitycodesrelativetopublicnuisances.Allpreviously approvedconditionswillalsoapplytoanyextensionofthepermit. Theplanningreportfortheoriginalitemhasbeenprovidedforreference. A1.BudgetImpact:None. A2.StaffImpact:None. B.ALTERNATIVEACTIONS 1.Motiontoapproveaone-yearextensionfortheSeptember25th,2006Conditional UsePermitforaDrive-ThroughFacility,JointParkingandJointAccessforthe BroadwayMarketDevelopment,withtheconditionthatallpreviously-approved conditionsbeassignedtotheextension. CityCouncilAgenda:09/12/11 2 2.MotiontodenyanextensionoftheSeptember25th,2006ConditionalUsePermit foraDrive-ThroughFacility,JointParkingandJointAccessfortheBroadway MarketDevelopment,basedonafindingtobemadebytheCityCouncil. C.STAFFRECOMMENDATION StaffrecommendsAlternative#1forapprovaloftheextensionrequest.ThePlanning CommissionunanimouslyrecommendsAlternative1above.Therequestisconsistent withcurrentandproposedobjectivesfortheB-4District. D.SUPPORTINGDATA ExhibitA:ApplicantRequest ExhibitB:PlanningCommissionReport,August1,2006 ExhibitC:PlanningCommissionMinutes,August1,2006 ExhibitD:CityCouncilMinutes: August28th,2006 September25th,2006 October9th,2006 ExhibitE:ConditionalUsePermitPlandocuments ExhibitF:CurrentSiteImages Planning Commission Agenda – 8/1/06 7. Public Hearing - Consideration of a request for a Conditional Use Permit for cross parking and cross access and a request for Conditional Use Permit for a drive- through facility in a B-3 (Highway Business) District. Applicant: Steiner Development. (NAC) REFERENCE AND BACKGROUND Steiner Development is seeking a Conditional Use Permit for cross parking, cross access and a drive-through facility for a shopping center located at the corner of CSAH 75 and CSAH 39, west of O’Ryan’s. The site is 3.39 acres in area and is zoned PZM, Performance Mixed-Use. The applicant is proposing a 22,070 square foot commercial shopping center with multiple tenants to be located in the southeast portion of the site. The remainder of the site will be utilized for parking. A future commercial site is planned for the northwest corner of the site. This site will be subdivided at the time of development and processed as a separate application. Parking. The proposed building is approximately 22,070 square feet in area. Neither the proposed uses for the building or the approximate square footage dedicated for each tenant have been indicated on site plan. A drive-thru window is proposed for the south end of the building. The applicant has indicated that a potential tenant for this portion of the building would be a coffee shop. This unit is shown at 1,723 square feet. The total kitchen and dining areas for this tenant have not been provided. Staff has therefore estimated the area of the kitchen at 1/3 of the buildings, or 575 square feet each. The zoning ordinance permits a reduction in the gross square footage by 10% to account for mechanical space and other non-productive floor area. Tenants for the remainder of the site are assumed to be various retail services. As such, the required parking is as follows: Use Standard Required Spaces Coffee Shop/Restaurant Kitchen: 575 square feet Dining: 1,148 square feet 1 space for each 40 square feet of dining area 1 space for each 80 square feet of kitchen area 29 spaces 8 spaces Sub-total: 37 spaces Retail: 20,347 square feet 1 space for each 200 square feet 102 spaces Total (gross square footage): 139 spaces Less 10% - 14 spaces Total Parking Spaces required: 125 spaces 128 spaces have been provided, including four handicapped stalls. During a meeting with the applicant, it was indicated that a potential restaurant tenant may also occupy Planning Commission Agenda – 08/01/06 2 the northernmost unit within the strip center. A second restaurant use would create a parking deficiency. A restaurant tenant of the same size as the coffee shop would increase the total number of required spaces for the site by as many at 25 additional spaces. Staff does not support addressing the deficiency in parking by a joint parking arrangement without knowing the exact tenants for the site. Staff would also recommend limiting the number of restaurant uses on the site to one (not including the proposed future commercial pad). Any additional restaurant uses would require utilizing the future commercial site for parking. Conditional Use Permit Staff does not believe it would be feasible to assume that there will be no conflicts in the operating hours of multiple tenants. As such, we recommend a parking requirement that calculates the necessary spaces for each individual use. Based on the calculations above, the site meets the required parking, without cross easements, for the strip center area, based on the inclusion of one restaurant. At the time that the applicant has identified a tenant for the individual commercial pad, it will be appropriate to consider conditional use permit for cross parking between the strip center and the pad site, should additional parking beyond the required amount be needed. The Conditional Use Permit for cross access between commercial parking lots would be appropriate for this use, minimizing the need for vehicles to use the public street when circulating between commercial properties. Signage According to ordinance, in the case of a building where there are two or more uses and which, by generally understood and accepted definitions, is considered to be a shopping center or shopping mall, a conditional use permit may be granted to the entire building in accordance to an overall site plan indicating their size, location, and height of all signs presented to the Planning Commission. A maximum of 5% of the gross area of the front silhouette shall apply to the principal building where the aggregate allowable sign area is equitably distributed among the several businesses. The building may also have one pylon or freestanding sign identifying the building, in conformance with this ordinance. Two monument signs are proposed for site, as well as wall signage. Monument signs are shown on the corner of the site, at the intersection of CSAH 75 and CSAH 39, and at the entrance to the site off Hart Boulevard. A future sign is also indicated on the west side of the site, adjacent to the future commercial structure. This sign would accommodate that future building, and will instead be reviewed as part of any future application. The applicant has not provided details on the height or area of the monument signs or the area of the wall signs. Building elevations are not to scale, preventing staff from determining the gross area of the silhouette of the building. Based on the information has been provided, the concept plan exceeds the total amount of signage allowed. The applicant is proposing two monument signs, as opposed to the one allowed by ordinance, which would require a separate variance process. Planning Commission Agenda – 08/01/06 3 The tenants on the north and south ends of the building have wall signage on both the front and side of the building. Signage on both walls may be allowed if the total area of signage for the sight does not exceed the maximum requirement. T In summary, until exact building dimension information and sign dimension information, staff is unable to recommend approval of the sign plan as presented for this application. Drive Through The applicant is proposing a “low-volume” drive through in the northeast corner of the site. As proposed, the design provides a 12 foot wide drive lane with approximately 40 feet of stacking space behind the order board and 80 feet of stacking space behind the window. With the driveway length provided, at most, the drive-through would provide stacking space for four cars. Any excess vehicles would spillover into the parking lot, and block access to parking stalls. This would potentially create parking and traffic congestion problems. A low volume drive-thru would typically accommodate a business such as a coffee shop. The existing Caribou Coffee drive-thru has an average of five to six cars in the drive lane, with more during peak periods. Therefore additional stacking space is necessary. Staff recommends that a minimum of 40 additional feet of stacking space be provided to accommodate six vehicles, as measured from the pick-up window. The additional space necessary to extend the drive lane may require removal of three parking stalls to the west of the entrance. Removal of those three stalls would still allow the applicant to meet parking requirements, based on one restaurant tenant. Access/Circulation Access to the site is planned at two points off Hart Boulevard. The main entrance is located approximately 150 feet southeast of CSAH 39. A drive lane ranging from 24 feet to 26 feet wide will accommodate two lanes of traffic throughout the site. A one- way drive lane is proposed near the primary access to provide access to twelve angled parking stalls on the northeast side of the building. A 25-foot drive lane has been provided as a passing lane around the drive-through service lane. This drive lane will also provide a connection to the O’Ryan site to the south. A second access is located 80 feet south of the primary access. This drive provides access to the rear of the building. Staff is concerned with the orientation of this drive lane. This drive lane will be used by trucks for deliveries and garbage pick-up. As such, the drive lane should be treated as a one-way, with trucks only allowed to enter from Hart Boulevard. Appropriate signage should be posed at the entrance to this drive lane, indicating a “trucks only” entrance. All other vehicles will be able to utilize this drive lane to exit the site onto Hart Boulevard. The northwest corner of the site is to be subdivided and submitted as a separate application. As such, the edge of the drive aisle adjacent to the future site shall be curbed until any future development takes place. Staff recommends bituminous curbing, as it is expected to be temporary. Planning Commission Agenda – 08/01/06 4 Pedestrian access is accommodated with a series of pedestrian ramps. Said ramps connect the west portion of the parking to the sidewalk in front of the building. Pedestrian ramps also connect the site to an 8-foot bituminous trail located along CSAH 39. The site plan indicates that this trail is to be constructed by others. After review of the development agreement related to this plat, it has been determined that the trail will be constructed by the City. A ten-foot boulevard is required between the trail and CSAH 39. Said trail will connect to a sidewalk located along the west side of Hart Boulevard. Landscaping For commercial sites a minimum of one overstory tree per 1,000 square feet of gross building floor area, or one tree per 50 lineal feet of site perimeter, whichever is greater, is required. The site has approximately 1563 lineal feet of perimeter, requiring 32 overstory trees, as opposed to the 23 that would be required under the floor area calculation. The applicant has provided 25 trees along the perimeter of the site, with four provided within landscaped islands. Proposed plantings include nine Autumn Blaze Maples, five Fallgold Ash, three Red Baron Crabapple, five Sentry American Linden, and three Colorado Spruce. The number of trees provided is nine short of the minimum requirement. A variety of shrubs and perennials are also planned for the site, including juniper shrubs, Goldflame Spirea, Red Gnome Dogwood, daylilies, and Summer Wine Ninebark. A seventh shrub, labeled as SKH, has not been identified in the plant schedule. The landscape plan shall be revised to include the name of the species. The code allowed for an equivalent of up to 50% of the required number of overstory trees to be created through the use of overstory trees in combination with other landscape design elements such as ornamental trees, shrubs, flowers, and berming. In no case shall the number of overstory trees be less than 50% of the above formula. The burden shall be upon the developer to demonstrate by narrative and by graphics how the equivalent effect is provided. The equivalent effect is subject to the approval of the City Council. After reviewing the proposed perennials and shrubs, staff does not recommend accepting shrubs as a substitute for the required number of trees. The juniper shrubs illustrated along perimeter of the site adjacent to CSAH 39 and Hart Boulevard are not expected to be large or dense enough to be considered equivalent to the tree requirement. Staff recommends that a minimum of seven additional trees be planted along CSAH 39 and Hart Boulevard. Staff also recommends movable planters surrounding both patio areas to screen the patios from the adjacent drive lanes. Particular attention should be paid to the portion of the south patio adjacent to the order board. Building Design The applicant has provided building elevations indicating the t ypes of materials to be used. Typical materials would include masonry brick, EIFS, canvas awnings, decorative sun screens, and rock face block. The center of the building steps down to Planning Commission Agenda – 08/01/06 5 avoid a long, monotonous façade. Submitted elevations are in black and white. Staff is comfortable with the proposed materials. However, we recommend that colored elevations be submitted to provide a more detailed illustration. Proposed materials for the trash enclosure have not been indicated. Staff recommends that said materials match those of the principal structure. In addition to building materials, staff is concerned with the location of two proposed patios, one each on the north and south ends of the building. The south patio, in front of the coffee shop, is approximately 450 square feet. This patio will contain tables for outdoor seating during the spring and summer months. No buffer is proposed to separate the outdoor seating area from the adjacent drive lane and drive-through order board. Staff recommends, at a minimum, the patio be enclosed by a decorative fence and contain moveable planters for additional screening, particularly adjacent to the drive-through order board. A similar patio, approximately 580 square feet in size is proposed for the tenant on the north end of the building. If this patio is to be used for an outdoor seating area of any kind, staff recommends similar measures to buffer the patio from the adjacent drive lane. Grading, Drainage, and Utilities. All grading, drainage, and utility plans are subject to the approval of the City Engineer. The City Engineer has provided the following comments as a part of the Concept Plan review: 1. The slight jog in the trail along the east side of CSAH 39 from CSAH 75 should be eliminated provided there is enough space for landscaping and boulevard width. 2. Signage should be incorporated at the east entrance to only allow trucks to enter for access along the east side of the building. 3. The sanitary sewer system should include manholes, not cleanouts. A sampling manhole should be included for each service. 4. Provide traffic control to keep one lane of traffic open when making the watermain connection at Hart Blvd. 5. Provide fire flow calculations and check with the fire marshall on hydrants required within the site. 6. Reroute the storm sewer system along the east side of the site from CBMH 4 to CBMH 3 to avoid crossing utilities at an angle. 7. Engineering staff is in the process of reviewing the storm sewer calculations and may require storm sewer to be extended from the northwest corner of the site to connect into the system within the site instead of providing the curb cut. Planning Commission Agenda – 08/01/06 6 ALTERNATIVE ACTIONS Decision 1: Conditional Use Permit for Joint Parking. 1. Motion to recommend approval of the Conditional Use Permit a Joint Parking Arrangement, based on a finding that the proposed arrangement would meet the requirements for off-street parking, subject to the Conditions listed in Exhibit Z. 2. Motion to recommend denial of the Conditional Use Permit for a joint parking arrangement for Broadway Market. Decision 2: Conditional Use Permit for Joint Access. 1. Motion to recommend approval of the Conditional Use Permit a Joint Parking Arrangement, based on a finding that the proposed arrangement would meet the requirements for off-street parking, subject to the Conditions listed in Exhibit Z. 2. Motion to recommend denial of the Conditional Use Permit for a joint parking arrangement for Broadway Market. Decision 3: Conditional Use Permit for Drive-Through Facility 1. Motion to recommend approval of the Conditional Use Permit a Joint Parking Arrangement, based on a finding that the proposed arrangement would meet the requirements for off-street parking, subject to the Conditions listed in Exhibit Z. 2. Motion to recommend denial of the Conditional Use Permit for a joint parking arrangement for Broadway Market. STAFF RECOMMENDATION Broadway Market is requesting a Conditional Use Permit for joint commercial access and cross parking. The CUP for joint access is appropriate, and staff recommends approval. However, total parking supply may be an issue if the applicant leases any of the space to restaurant or café uses. In that event, a portion of the future development area would need to be converted to parking for the project. The applicant is also seeking a Conditional Use Permit for a drive-through facility for the retail strip center. Staff recommends approval of said plans, subject to the conditions outlined in Exhibit Z. Planning Commission Agenda – 08/01/06 7 SUPPORTING DATA A. Aerial Site Image B. Project Narrative C. Applicant Submittal Package – Dated 5/18/06 a. Site Survey b. Site Plan c. Utility Plan d. Grading Plan e. Storm Water Plan f. Construction Details g. Landscaping Plan h. Lighting Plan i. Building Elevations j. Building Plans D. Sign Ordinance E. B-4 District Ordinance Planning Commission Agenda – 08/01/06 8 EXHIBIT Z 1. The site plan shall be revised to create at least 40 feet of additional stacking space behind the order board. 2. The landscape plan shall be revised to provide 7 additional overstory trees along CSAH 39 and Hart Boulevard. 3. The landscape plan shall be revised to identify “SKH,” as indicated on the plant schedule. 4. The applicant shall provide details on height and face area of all proposed signage. The sign plan shall conform to ordinance standards. 5. The applicant shall provide colored building elevations, including dimensions of the building, including the front façade. 6. The entrance to the east driveway shall be signed “trucks only.” 7. The sign adjacent to the future commercial site shall be reviewed as part of any application for the future site. The future development should be surrounded by bituminous curbing to establish an edge to the circulation and drainage of the main parking area. 8. Both patios shall be surrounded with fencing and moveable planters. 9. The applicant shall comply with any recommendations of the City Engineer. BR O A D W A Y M A R K E T ST E I N E R C O N S T R U C T I O N S E R V I C E S MO N T I C E L L O , M N SI T E P L A N 1- 0 6 - 0 2 2 1 6/ 1 3 / 0 6 C1 C6 Broadway Market Site—August, 2011 CityCouncilAgenda:09/12/11 1 5F.ConsiderationofapprovingarequestforextensionofaConditionalUsePermitto allowadrive-throughfacilityintheCentralCommunityDistrictandtoallowjoint parkinganddrives;Applicant:Masters5th Avenue (AS) A.REFERENCEANDBACKGROUND ThePlanningCommissionreviewedthisitemattheirregularmeetingonSeptember 6th,2011.TheCommissiondiscussedthecurrentstateofplanningforthe EmbracingDowntownplanrelativetoanextensionforthisconditionalusepermit. TheCommissionindicatedthatashorterextensionfortheconditionalusepermit wouldbetteralignwiththetimingofthecompletionofthedowntownplanning effortandcouldthenbereviewedthroughthelensofanadopteddowntownplan. Therefore,ina4-1vote,theCommissionapprovedanextensionof6monthsforthe CUP.CommissionerFylevotedindissent,statingthathewouldprefertoseethe permitexpire.Theapplicantcouldthenreapplyandthenewapplicationwouldbe revieweddirectlywithinthecontextoftheEmbracingDowntownplan. Masters5th Avenueisrequestinganextensionoftheconditionalusepermitfor commercialdevelopmentprojectknownasLandmarkSquareII,locatedatthecornerof 3rd andLocustStreets. OnSeptember6th,2005,thePlanningCommissionreviewedandrecommendedapproval ofaConditionalUsePermitforcrossparking,crossaccessandadrive-throughforthe commercialdevelopmentproposed,inadditiontotheVariancefromparkinglot standards.Thesiteis.75acresinareaandiszonedCCD.TheCityCouncilapproved theCUPonSeptember15,2005. Duetonon-use,theconditionalusepermitfortheCUPwillexpireonSeptember15th, 2011.TheMonticelloZoningOrdinancerequiresthatconditionalusepermitsexpiredue tonon-useafteroneyear.Theapplicanthasrequestedaone-yearextension. Theplanningreportfortheoriginalitemhasbeenprovidedforreference. A1.BudgetImpact:None. A2.StaffImpact:None. B.ALTERNATIVEACTIONS 1.Motiontoapproveasix-monthextensionoftheSeptember15,2005Conditional UsePermitforaDrive-ThroughFacility,JointParkingandJointAccessforthe LandmarkSquareIIDevelopment,withtheconditionthatallpreviouslyapproved conditionsbeassignedtotheextension. CityCouncilAgenda:09/12/11 2 2.Motiontodenyanextensionforsix-monthsoftheSeptember15,2005 ConditionalUsePermitforaDrive-ThroughFacility,JointParkingandJoint AccessfortheLandmarkSquareIIDevelopment,basedonafindingtobemade bytheCityCouncil. C.STAFFRECOMMENDATION StaffrecommendsAlternative#1forapprovaloftheextensionrequest.Ina4-1vote, thePlanningCommissionrecommendsapprovalofasix-monthextension. AsnotedbytheCommission,anyfuturereviewafterthissix-monthextensionshouldbe consideredwithinthescopeofthependingapprovalofaComprehensivePlan Amendmentrelatingtothedowntown,adoptionoftheEmbracingDowntownplanand amendmenttotheexistingCCDregulations. D.SUPPORTINGDATA ExhibitA:ApplicantRequest ExhibitB:PlanningCommissionReport,September6th,2005 ExhibitC:PlanningCommissionMinutes,September6th,2005 ExhibitD:CityCouncilMinutes,September25th,2005 ExhibitE:ConditionalUsePermitPlandocuments From:BarryFluth[barryfluth@charter.net] Sent:Monday,August29,20118:02PM To:AngelaSchumann Subject:Re:RequestforCUPExtension TotheMonticelloCityPlanningCommission: ThisisaformalrequestforaoneyearextensionoftheConditionalUsePermitfor theLandmarkSquareIIproject. Thankyou. Master’sFifthAvenue,Inc. BarryFluth,President CityCouncilAgenda:09/12/11 1 5G.ConsiderationofadoptingOrdinance#536approvingamendmentstoMonticello ZoningOrdinanceTitle10-Section4.13TelecommunicationTowersandAntennae andrelatedsections,andadoptingOrdinance#536Aapprovingasummaryversion forpublication (NAC/AS) A.REFERENCEANDBACKGROUND: AttheAugustPlanningCommissionmeeting,theCommissionersindicatedsupport fortheamendmentsasproposed.However,theCommissionseekclarificationon theordinancerequirementforallswitchingequipmenttobelocatedwithinthe Fibernethead-endbuildingwhenwithin1000’ofthebuildingitself,proposed section4.13(E)(6)(e)(iv). StafffollowedupwiththeCityAdministratorandPublicWorksDirectorregarding thisprovision.Ordinancesection4.13(E)(2)requiresthatanynewantenna structuresbeco-locatedwhenwithin½mileofanexistingco-locationsite.The JeffersonCommonssite,thelocationoftheFibernethead-endbuilding,isalsothe siteofamunicipalwatertower,whichservesasanantennaco-locationsite. Therefore,PublicWorksfeltstronglythatallswitchingequipmentshouldbe centralizedwhenantennasareco-locatedonthetower.Thiswouldavoida clutteringofsmallutilitystructuresunderthewatertower,whichpresentsboth maintenanceandsecurityissuesfortheCity.Inshort,therequirementforco- locationoftheantennastructuresthemselvesnecessitatestheco-locationofthe switchingandpowerequipment. WiththatclarificationmadeattheSeptemberPlanningCommissionmeeting,the Commissionunanimouslyrecommendedapprovaloftheordinanceasdrafted.The ordinanceisrequiredtobepublishedinthepaperofrecord. Duetothelengthandillustrationsincludedintheamendments,theCouncilisalso askedtoapproveasummaryordinancesuitableforpublication.Itshouldbenoted thattheapprovalofasummaryordinancerequiresasupermajorityvoteofCouncil (4/5). Theoriginalplanningreportandattachmentsareprovidedforreference. InJune,thePlanningCommissioncalledforapublichearingforamendmentsrelatingto telecommunicationtowersandantennas. Thefollowingareaswerereviewedforpotentialamendmentstotheordinance: 1.TheCitymaywanttoconsiderwhetherallowingantennaand/ortowerstructures asprincipalusesisappropriateinanydistrict.Asaprincipaluse,thetower wouldbetheonlyuseontheproperty.ItmaynotbetheintentoftheCityto completelyprohibitsuchtowersasprincipalusesinthenewcode. CityCouncilAgenda:09/12/11 2 2.TheCityshouldconsiderwhethertowerandantennastatusasapermitted accessoryuseinallzoningdistrictsisacceptable.Morelikely,insomecasesthe Citywouldwanttoallowsuchtowerusesonlyasconditionaluses.Planning Commissionwillnotethatradio/televisionbroadcasttowersand telecommunicationtowersalreadyrequireCUPs(4.13(E)and(F),butthereisan opportunitytofurtherclarifytherequirementsintheusetablestoeliminateany confusionaboutwheresuchusesarepermittedversusconditional. 3.DifferentiationbetweenantennasandtowersmaybetterservetheCity’sinterests, asthetwoareoftenquitedifferentintermsofstructureandplacement. Separatingtowers,antennasandevenperhapsthetypesoftowers(radio/broadcast versuspersonalwireless)withintheusetablesthemselvescanhelpeliminate confusionduringthereviewprocess.Standardsforeachwouldthende encapsulatedseparatelywithinsection4.13. PlanningCommissionreachedconsensusonthefollowingdirectionrelatedtotheabove intermsofdevelopingpotentialamendments: 1.Separatethevaryingtypesoftowers/antennaswithinthetablesandtextand provideappropriateregulationsforeach 2.Generallyprohibittowers/antennasasprincipalusesofpropertieswithlimited exceptions 3.RequireConditionUsePermitsfortowersandsomeantennasinallzoning districts;displayclearlywithintables 4.DefinewhattypesofantennasmaybeallowedwithoutaCUPandunderwhat conditions Attachedtothisreportarethreedocumentsrepresentingproposedchangestothecurrent regulations,includingarevisedSection4.13–TelecommunicationsTowersand Antennae,arevisedTable5-6specifyingaccessoryuses,andrevisedDefinitionsthatwill applytotheordinance.Asummaryoftheproposedchangesfollowsbelow. Section4.13,TelecommunicationsTowersandAntennae Thissectionconstitutesarevisionoftheentiresection,primarilythroughreorganization, withsomelimitedrevisiontothespecificstandardsapplyingtothesestructures. Telecommunicationsfacilitieshavebeenmadeaccessoryuseswherevertheyoccur,and havebeenspecificallybrokenintoantennaeandantennasupportstructures(towersand thelike).Thepurposeofthissubdivisionisthatantennaeareproposedtobetreated differentlyfromsupportstructures,dependingonlocation.Insomecases,oneorthe othermaybepermittedorconditional,againdependingonlocation. Thereorganizationcreatesthefollowingsubsections: Purpose–largelycarriedoverfromcurrentlanguage. CityCouncilAgenda:09/12/11 3 (A)PrivateAmateurRadio–thissectionestablishesamateurradio(primarily HamandsimilarShort-Waveamateurradiooperators)aspermittedaccessory structuresinalldistricts,andcreatesnominalstandardsforadherencetothe minimalstandardsthattheCitycanapply.Thecodeprovidesforantennato extendupto20feetabovedistrictheightlimits,andcreatesaCUPprovisionto extendbeyondthatto70feet. (B)PrivateReceivingAntenna–thissectionprovidesforantennaerelatedto receptiononlyfortelevisionandotherelectroniccommunications.These antennaarepermittedinallzoningdistricts. (C)Commercial/IndustrialReceptionandTransmission–thissectionestablishes requirementsforlargercommunicationsfacilities–usually(butnotexclusively) relatedtoamediacompanyorsimilaruse.Theequipmentforthispurposeis listedasanaccessoryConditionalUseinBusinessandIndustrialDistricts, requiresscreeningfromadjoiningstreets,andresidentialandbusinessproperty, andisotherwisetreatedasmechanicalequipment,whethergroundorroof-top mounted. (D)WirelessTelecommunicationsAntennae–thissectionestablishesregulations forwirelesstechnology(commonlycellulartelephoneandsimilarequipment). Thetextprovidesthatnewfreestandingsupportstructuresareallowedonlyby CUP,andonlyincertaincommercialandindustrialdistricts.Co-locationof antennaemayoccuraspermittedaccessoryusesonexistingstructuresin commercialandindustrialdistricts,alongwiththeR-3District.Staffhasraiseda pointfordiscussionastowhethertheB-1Districtshouldbeincludedinthislist sinceitwouldmostoftenbeembeddedinresidentialareas.Alsofordiscussion wouldbewhetherco-locationofantennae(notincludingnewfreestanding towers)shouldbeallowedinotherdistricts(thecodehasbeendraftedtoallow suchco-locationbyCUPintheseareas).Thepresumptionwouldbethatsuchco- locationmightoccurontallerbuildingsintheR-1areasuchaschurches,oron utilityorpublicstructures. (E)GeneralProvisionsareconsolidatedinthissectionthatapplytoanyproposed antennaorsupportstructure.Mostofthesearetranslateddirectly,oradapted slightly,fromcurrentordinancetext. (F)Applicationprocessandsubmittalrequirementsarefoundinthissection. (G)Outsidereviewofapplicationsatapplicant’scostisauthorizedinthissection. (H)Removalofabandonedinstallationsiscoveredinthissection. Table5-6 ThechangestothetableincludethedeletionofthebroaderCommunicationsAntennae categoryinfavorofseparatelistingsforeachtypeofantenna,alongwithspecific classificationofwhereeachispermitted,conditionalandpermitted. Chapter8,Definitions Thechangesincludeseparatedefinitionswhichprovidedistinctionbetweentheantennae classificationsprovidedabove. CityCouncilAgenda:09/12/11 4 AttheJunemeeting,PlanningCommissionalsorequestedthatstaffprepareaninventory oftowersandantennasalreadyinplaceinthroughouttheCityasareferencepointfor consideringamendments.Thatinventoryhasbeenpreparedandisincludedwiththis report. A1.BudgetImpact:Therewillbeafeeforthepublicationofthesummary ordinance. A2.StaffImpact:Stafftimeincludedthepreparationoftheamendmentsaswritten andwillincludedtheactualamendmentofthecodedocuments. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#536andsummaryOrdinance#536A,proposed amendmentstotheCity’sregulationofTelecommunicationsAntennaeand Towers,includingamendmentstoSection8.4(Definitions),Section4.13 (TelecommunicationsAntennaeandTowers),andTable5-4(AccessoryUsesby District). 2.MotiontodenyOrdinance#536,proposedamendmentstotheCity’sregulations ofTelecommunicationsAntennaeandTowers,atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.ThePlanningCommissionunanimously recommendsAlternative1above. D.SUPPORTINGDATA: Ordinance#536 SummaryOrdinance$536A A.Tower&AntennaInventory B.ProposedText-Section4.13 C.ProposedTable5-4–Section5.3 D.ProposedDefinitions-Section8.4 ORDINANCENO.536 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTITLE10–MONTICELLOZONING ORDINANCEOFTHEMONTICELLOCITYCODERELATEDTOSECTION 4.13–TELECOMMUNICATIONTOWERSANDANTENNAE THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.Section4.13–TelecommunicationTowersandAntennas,Title10-Zoning Ordinanceisherebydeletedandreplacedwiththefollowingsection: 4.13TelecommunicationTowersandAntennae Purpose.TheCityofMonticelloacknowledgesthelegalrightoftelecommunicationprovidersto locatewithintheCity,andtheneedtoaccommodatethecommunicationneedsofresidentsand businesses.However,theCitywishestoimplementitslegalauthoritytoadoptzoningrequirements whicharenondiscriminatory,notintendedtoprohibittelecommunicationsservice,andnotbasedon healtheffectsofradiofrequencyemissions.Inordertoestablishuniform,nondiscriminatory regulationsthatprotectthepublichealth,safetyandgeneralwelfareoftheCity,theseregulationsare intendedto: (1)Minimizeadversevisualeffectsoftowersthroughcarefuldesign,landscaping,andsiting standards. (2)Avoidpotentialdamagetoadjacentpropertiesfromtowerfailureandweatherrelated occurrencesthroughstructuralstandardsandsetbackrequirements; (3)Maximizetheuseofexistingandapprovedtowersandbuildingstoaccommodatenew telecommunicationantennasinordertoreducethenumberoftowersneededtoservethe community; (4)Utilizebusiness,industrialandpublicland,buildingsandstructuresfortelecommunications wheneverpossibleand/orappropriate; (5)Providefortheappropriatelocationanddevelopmentoftowersandantennastoaccommodate thecommunicationneedsoftheresidentsandbusinesseswithintheCityofMonticello; (A)PrivateAmateurRadio. PrivateAmateurRadio,forthepurposesofthisOrdinance,shallmeanequipment,including antennae,antennaesupportstructures,andotherrelatedmaterial,necessarytoconductHam andShortWaveRadioreceptionandtransmissions,onlyforusebythosepersonsproperly licensedbytheFederalCommunicationsCommissionforsuchreceptionandtransmissions,and whoareinfullcompliancewithalllicensingrequirements. (1)One(1)antennaandassociatedantennasupportstructureshallbeapermittedaccessory useinallzoningdistricts,providedthat: (a)Theowner/operatorhascurrentversionsofallrequiredlicensestooperatesaid equipment. (b)Allequipmentshallbeinstalledinaccordancewithmanufacturer’sspecifications, andpursuanttovalidbuildingandelectricalpermits,andanyotherapplicablepermit requirements. ORDINANCENO.536 (c)SubjecttoCUPprovisionsinSection(A)(1)(d)ofthischapter,noantennaorantenna supportstructureshallexceedtheallowableheightlimitsoftheapplicablezoning districtinwhichitislocated,plustwenty(20)feet. (d)ByConditionalUsePermit,theheightprovisionsofSection(A)(1)(c)ofthischapter maybeexceeded,uptoamaximumheightofseventy(70)feet,uponashowingthat theadditionalheightisnecessaryforproperfunctionoftheequipmentdueto interferencefromterrain,vegetation,oradjoiningbuildings.Anysuchadditional heightshallrequireasetbackfromallpropertylinesofnolessthanone-half(1/2) footforeveryone(1)footabovethelimitsestablishedin(A)(1)(c). (e)ExceptasallowedbySection(A)(1)(f)ofthischapter,nofreestandingantennaor antennasupportstructureshallbelocatedwithinanyrequiredyardotherthantherear yardofanyparcel. (f)Anantennaanditssupportstructuremaybelocatedwithinthebuildableareaofalot ifmounteddirectlytotheprincipalstructure. (2)Anyprivateamateurradioantennaorantennasupportstructurewhichisnolongerinuse, orforwhichtheownerofpropertynolongerhasvalidlicenses,orwhichhasfalleninto disrepairtotheextentthatitcannolongerserveitsintendedpurpose,orwhich constitutesahazardornuisance,shallbeconsideredaviolationofthezoningordinance, andshallberemoved. (B)PrivateReceivingAntennaeandAntennaSupportStructures. PrivateReceivingAntennaeandAntennaSupportStructures,forthepurposesofthisordinance, shallmeantelevisionandotherelectronicreceptionantennaeforprivateuse. (1)Privateantennaelessthanthree(3)metersinwidthandrelatedsupportstructuresshallbe apermittedaccessoryuseinallzoningdistricts,providedthat: (a)Noantennaorantennasupportstructureshallexceedtheallowableheightlimitsof theapplicablezoningdistrictinwhichitislocated,plustwenty(20)feet. (b)Nofreestandingantennaorantennasupportstructureshallbelocatedwithinany requiredyardotherthantherearyardofanyparcel. (c)Anantennaanditssupportstructuremaybelocatedwithinthebuildableareaofalot ifmounteddirectlytotheprincipalstructure. (2)Anyprivateantennaorantennasupportstructurewhichisnolongerinuse,orwhichhas fallenintodisrepairtotheextentthatitcannolongerserveitsintendedpurpose,orwhich constitutesahazardornuisance,shallbeconsideredaviolationofthezoningordinance, andshallberemoved. (C)CommercialTransmission/ReceptionAntennaeandAntennaSupportStructures CommercialTransmissionandReceptionAntennaeandAntennaSupportStructures,forthe purposesofthisordinance,shallmeancommercialandindustrialcommunicationsequipment accessorytobusinessoperationsofonemeterinwidthorgreater,butnotpersonalwireless telecommunicationsserviceequipment. (1)Commercialtransmission/receptionantennaeandantennasupportstructuresshallbe allowedasaccessoryusesonlybyConditionalUsePermitfollowingtheprovisionsof Section2.4(D)ofthezoningordinance,andshallcomplywiththefollowingadditional requirements: ORDINANCENO.536 (a)Antennaeandantennasupportstructuresforcommercialtransmission/receptionshall notoccupythefrontyardofanyparcel. (b)Antennaeandantennasupportstructuresallowedunderthissectionshallbefully screenedfromadjoiningresidentiallyzonedparcels. (c)Antennaeandantennasupportstructuresallowedunderthissectionshallbefully screenedfromadjoiningpublicrightofway. (d)Antennaeandantennasupportstructuresallowedunderthissectionshallbefully screenedfromadjoiningcommercially-zonedproperty,thatis,anyparcelwitha“B” zoningdesignation. (e)Antennaeandantennasupportstructuresallowedunderthissectionshallmeetall otherzoningconditionsrelatedtothelocationofmechanicalequipment,whether groundorroof-topmounted. (D)WirelessTelecommunicationsServiceAntennaeandAntennaSupportStructures Wirelesstelecommunicationsserviceantennaeandantennasupportstructures,forthepurposes ofthisordinance,shallmeananyequipmentnecessarytoprovideorsupportalltypesof wirelesselectroniccommunications,including,butnotnecessarilylimitedto,wireless “cellular”telephone,radio,andinternettransmissionandreceptioncommunicationsbetween mobilecommunicationsprovidersandusers,includingpublicsafetycommunications. (1)WirelessTelecommunicationsServiceAntennae (a)Co-locationofantennaeforpersonalwirelessservicesshallbeaconditionaluseinall zoningdistrictsonanyconformingantennasupportstructure. (2)WirelessTelecommunicationsServiceAntennaeSupportStructures (a)Supportstructuresforpersonalwirelessserviceantennaeshallbeallowedasan accessoryuseonlybyconditionalusepermit,subjecttothefollowingprovisions: (i)Antennasupportstructuresforpersonalwirelessservicesshallbenogreaterin heightthanthemaximumheightrequirementsofthezoningdistrictinwhich theantennasupportstructureislocated,unlessotherwiseallowedwithinthis section. (ii)Antennasupportstructuresforpersonalwirelessservices“A-O”zoning district,allresidentialzoningdistrictsandthe“B-1”zoningdistrictshallbe requiredtobeattachedto,ormountedupon,theprincipalbuilding,andshall matchsaidbuildingincolorandotherdesignfeaturessoastominimize visibility. (iii)Antennasupportstructuresforpersonalwirelessservicesinthe“B-2”,“B-3” and“B-4”zoningdistrictshallbelimitedinheighttoseventyfive(75)feetas measuredfromthenaturalgradeatthelocationofthestructure. (iv)Antennasupportstructuresforpersonalwirelessservicesinthe“I”,Industrial districtsshallbelimitedinheighttoonehundredfifty(150)feetasmeasured fromthenaturalgradeatthelocationofthestructure. (v)Anyantennasupportstructureshallbedesignedtoaccommodatetheco- locationofotherantennaarrays. (vi)Anyfreestandingantennasupportstructureshallbeofmonopoledesign. (vii)Allfreestandingantennasupportstructuresforpersonalwirelessservicesshall bepaintedagalvanizedlight-greycolor. (E)Generalprovisionsforwirelesstelecommunicationsserviceantennaeandantennasupport structures. ORDINANCENO.536 (1)Nonewfreestandingantennasupportstructureshallbelocatedwithinone(1)mileofany existingfreestandingantennasupportstructure. (2)Nonewfreestandingantennasupportstructureshallbeapprovedwhenthereexistsaco- locationopportunitywithinone-half(1/2)mileoftheproposedstructurelocation. (3)Prerequisite.Aproposalforanewtelecommunicationstowershallnotbeapproved unlessitcanbedocumentedbytheapplicanttothesatisfactionoftheCitythatthe telecommunicationsequipmentplannedfortheproposedtowercannotbeaccommodated onanexistingorapprovedtowerorstructurewithinaone(1)mileradiusoftheproposed tower—transcendingallmunicipalboundaries—duetooneormoreofthefollowing reasons: (a)Theplannedequipmentwouldexceedthestructuralcapacityofanexistingor approvedtowerorbuilding,asdocumentedbyalicensedprofessionalengineer,and anyexistingorapprovedtowerorstructurecannotbereinforced,modified,or replacedtoaccommodateplannedorequivalentequipmentatareasonablecost. (b)Theplannedequipmentwouldcauseinterferencewithotherexistingorplanned equipmentatthetowerorstructure. (c)Existingorapprovedtowersandstructureswithinaone(1)mileradiuscannot accommodatetheplannedequipmentataheightnecessaryforreasonablefunction. (d)Theapplicanthasdemonstratedthatlocationoftheantennas,asproposedis necessarytoprovideadequatecoverageandcapacitytoareaswhichcannotbe adequatelyservedbylocatingtheantennasinalessrestrictivedistrictoranexisting structure.Informationprovidedaspartofthecapacityanalysis,thatisatradesecret, pursuanttoMinnesotaStatute13.37,shallbeclassifiedasnon-publicdata. (e)Otherunforeseenreasonsthatmakeitunfeasibletolocatethetelecommunications equipmentuponanexistingorapprovedtowerorbuilding. (4)SitingProvisions (a)Antennaeshallbelocatedonexistingbuildingsandstructureswheneverpossible. (b)Nopartofanyantennaorantennasupportstructure,noranyappurtenancestosuch structureorantenna,shallextendoveranypublicrightofwayorpropertyline,norbe locatedwithinanpublicutilityordrainageeasement. (c)Antennasupportstructuresshallbedesignedtoreplicatematerialsandcolorsof similarstructuresinthearea,suchaslightingorutilitypoles. (5)Setbacks (a)Inallzoningdistricts,theantennasupportstructureandanyappurtenantstructures shallcomplywiththeminimumsetbackrequirementsofthedistrictinwhichthe proposedstructureistobelocated,orthedistancedeterminedasthefallzoneofthe structurebyalicensedprofessionalengineer,whicheverisgreater. (b)InallZoningDistricts,nofreestandingantennasupportstructureshallbelocated withintwohundredfifty(250)feetofanexistingresidence,ortheproposedhome locationonanapprovedPreliminaryPlat. (c)Allantennasupportstructuresshallbelocatedintherearyardofparcelwhenever practical. (6)DesignandConstruction ORDINANCENO.536 (a)Noadvertisingoridentificationofanykindintendedtobevisiblefromthegroundor otherstructuresispermitted,exceptapplicablewarningandequipmentinformation signagerequiredbythemanufacturerorbyfederal,state,orlocalauthorities. (b)Allantennae,antennasupportstructures,andaccessorystructuresshallbein compliancewithallCityandStateBuildingCodes,asapplicable,andshallobtainall necessarypermits. (c)Structuredesign,mountingandinstallationoftheantennaandantennasupport structureshallbeincompliancewiththemanufacture’sspecifications,and installationplansshallbeapprovedandcertifiedbyalicensedprofessionalengineer. (d)Antennasupportstructuresandantennaeshallbegroundedforprotectionagainsta directstrikebylightningandshallcomply,astoelectricalwiringandconnections, withallapplicableprovisionsofallStatecodes. (e)Alltransmitting,receivingandswitchingequipmentshallbehousedwithina structureorcabinetwheneverpossible,andshalladheretothefollowing: (i)Ifanewtoweraccessorybuildingisnecessarytohousesuchequipment,itshall bearchitecturallydesignedtoblendinwiththesurroundingenvironment,and shallbescreenedfromviewbylandscapingasdeemednecessarybytheCity Council. (ii)Accessoryequipmentassociatedwitharooftopantenna,satellitedishes,orwall antennashallbelocatedwithinthebuilding,cabinet,orwithinarooforground enclosurewhichisconstructedofmaterialsandcolorschemecompatiblewith theprincipalbuilding. (iii)Alltransmitting,receivingandswitchingequipmentshallbehousedwithina structureorcabinet.Suchstructureshallbearchitecturallydesignedtoblendin withthesurroundingenvironment,andshallbescreenedfromviewby landscapingconsistentwiththescreeningandlandscapingrequirementsofthe MonticelloZoningOrdinance. (iv)Antennasupportstructureslocatedwithin1000’feetoftheFiberNet MonticelloCo-LocationBuildingshallberequiredtolocatealltransmitting, receivingandswitchingequipmentwithintheFiberNetMonticelloCo- Location. (7)LightsandAttachments (a)Noantennaorantennasupportstructureshallhavelights,reflectorsorother illuminatingdevicesofanykind,unlessrequiredbyaFederalorStateregulatory authority. (b)LightsattachedtoantennasupportstructuresmaybeapprovedbytheCityCouncilas apartofaConditionalUsePermitwhensuchlightsareusedtoilluminateaparking lotorotheruseontheground,providedsuchlightsmeettheexteriorlighting requirementsoftheMonticelloZoningOrdinance. (8)SiteLandscaping (a)Thesiteonwhichanantennaorantennasupportstructureislocatedshallbe landscapedtocontroldust,weeds,drainage,andtoimproveaestheticsofthe property. (9)Non-Interference (a)Noantennainstallationshalltransmitsignalsinawaythatcausesinterferencewith anyotherelectronicdevice. ORDINANCENO.536 (F)Applicationprocessandsubmittalrequirementsforwirelesstelecommunicationsservice antennasupportstructures (1)SubmittalRequirements.AllapplicationsforaConditionalUsePermitforanyantenna orantennasupportstructureshallbeaccompaniedbythefollowingmaterials: (a)Documentation,intheformofasignedleaseorotheradequateproofofproperty interest,demonstratingthattheapplicanthasauthoritytoseektherequestedpermit fromtheownerorownersoftheparcelinquestion. (b)Astatementdescribingtheproposedproject,togetherwithwrittenjustification supportingtheproposedinstallation. (c)Proofofinsuranceagainstinjuryorpropertydamagecausedbystructuralfailureof anyelementoftheinstallation. (d)Thelegaldescriptionofthepropertyonwhichtheimprovementsaretobelocated. (e)Acertifiedsurveyofthepropertyshowingallexistingconditions,alongwiththe proposedimprovements. (f)AcoveragestudypreparedbyaRadioFrequencyEngineershowingalternative antennasupportstructurelocations,co-locationoptions,andwhethersuch alternativescanaccommodatetheproposedantennawithreasonablecoverage, includinganyknownapprovedbutunconstructedlocations.Suchplanshallinclude allexistingtowers,buildings,andotherpossiblesupportstructures. (g)Alandscapingandscreeningplan. (h)Agradinganddrainageplan. (i)Architecturaldrawingsofallappurtenantstructuresplannedforthesite. (j)Adecommissioningplanoutliningthemeans,process,andanticipatedcostsof removingallimprovementsattheendoftheirservicelife,orupondiscontinueduse. (k)AsecurityacceptabletotheCityadequatetoensuresaferemovalofall improvementsupondecommissioning. (l)AdevelopmentagreementspecifyingthetermsoftheConditionalUsePermit, includingimprovements,decommissioning,financialsecurity,andotherelements. (m)OtherinformationspecifiedbytheCommunityDevelopmentDirectorand/orCity Councilnecessarytosupporttheapplicationandpermitadequatemunicipalreview oftherequest. (G)OutsideReview.AttherequestoftheCommunityDevelopmentDirector,theCitymayseek andobtaintheadviceofoutsideexpertstoreviewtechnicalmaterialssubmittedbythe applicants,includingtheadviceofstructuralexperts,radiofrequencyengineers,orforany otherrelatedareaofanalysis.Theapplicantshallsubmitanescrowtocoverthecostsofsuch expertise. (H)RemovalofAbandonedorUnusedAntennae,AntennaSupportStructures,orOther AppurtenantElements.Anytowerand/orantennawhichisnotusedforsix(6)successive monthsshallbedeemedabandonedandmayberequiredtoberemovedfromtheproperty.All abandonedorunusedtowersandassociatedfacilitiesshallberemovedwithintwelve(12) monthsofthecessationofoperationsatthesiteunlessatimeextensionisapprovedbytheCity Council.Afterthefacilitiesareremoved,thesiteshallberestoredtoitsoriginaloran improvedstate.Ifatowerisnotremovedwithintwelve(12)monthsafterthecessationof operationsatasite,thetowerandassociatedfacilitiesmayberemovedbytheCityandthe costsofremovalassessedagainsttheproperty.Theownerofthetowerandtheownerofthe propertyarebothresponsibleforremovalofthetowerasrequiredbythisSection. ORDINANCENO.536 Section2.Section5.3–AccessoryUseStandards,Title10–ZoningOrdinanceishereby amendedasfollows: Section5.3(C)-Table5-4shallbeamendedwiththefollowingadditionsandsubtractions: (3)TableofPermittedAccessoryUsesandStructures TABLE5-4:ACCESSORYUSESBYDISTRICT{TC"TABLE5-6:ACCESSORY USESBYDISTRICT"\fT\l"1"} UseTypes “P”=Permitted “C”=ConditionallyPermitted “I”=InterimPermitted BaseZoningDistricts Additional RequirementsA O R A R 1 R 2 T N R 3 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 PrivateAmateurRadio P P P P P P P P P P P P P P P 4.13(A) PrivateReceivingAntennaeand AntennaSupportStructures P P P P P P P P P P P P P P P 4.13(B) CommercialTransmission/ ReceptionAntennae/Structures C C C C C C 4.13(C) Co-locatedWireless TelecommunicationsAntennae C C C C C C C C C C C C C C C 4.13(D) WirelessTelecommunications SupportStructures C C C C C C C 4.13(D) 4.13(E) CommunicationAntennasand AntennaSupportStructures P P P P P P P P P P P P P P P 5.3(D)(9) SatelliteDishAntenna P P P P P P P P P P P P P P P 5.3(D)(25) Section3.Section8.4–Definitions,Title10–ZoningOrdinanceisherebyamendedasshown inboldanditalics: ANTENNA,TELECOMMUNICATION:Adeviceusedforthetransmissionand/orreceptionof wirelesscommunications,usually arrangedonanantennasupportstructureorbuilding,and consistingofawire,asetofwires,orelectromagneticallyreflectiveorconductiverods,elements, arrays,orsurfaces,inclusiveofthefollowing: ANTENNA,PRIVATEAMATEURRADIO:Shallmeanequipment,includingantennae, antennaesupportstructures,andotherrelatedmaterial,necessarytoconductHamandShort WaveRadioreceptionandtransmissions,onlyforusebythosepersonsproperlylicensedbythe FederalCommunicationsCommissionforsuchreceptionandtransmissions,andwhoarein fullcompliancewithalllicensingrequirements. ANTENNA,PRIVATERECEIVING:shallmeantelevisionandotherelectronicreception antennaeforprivateuse. ANTENNA,COMMERCIALTRANSMISSIONANDRECEPTION:Shallmeancommercial andindustrialcommunicationsequipmentaccessorytobusinessoperationsofonemeterin widthorgreater,butnotpersonalwirelesstelecommunicationsserviceequipment. ORDINANCENO.536 ANTENNA,WIRELESSTELECOMMUNICATIONSSERVICE:Shallmeananyequipment necessarytoprovideorsupportalltypesofwirelesselectroniccommunications,including,but notnecessarilylimitedto,wireless“cellular”telephone,radio,andinternettransmissionand receptioncommunicationsbetweenmobilecommunicationsprovidersandusers,including publicsafetycommunications. ANTENNA,RADIO,ANDTELEVISIONBROADCASTTRANSMISSION:Anantennaused totransmitpublicorcommercialbroadcastradioortelevisionprogramming. ANTENNA,PERSONALWIRELESSCOMMUNICATIONSSERVICE:Anantennausedfor thetransmissionandreceptionofwirelesscommunicationradiowavesincludingcellular, personalcommunicationservice(PCS),enhancedspecializedmobilizedradio(ESMR),paging andsimilarservices. ANTENNA,SATELLITEDISH:Anantennaincorporatingareflectiveorconductivesurface thatissolid,openmesh,orbarconfiguredandisintheshapeofashallowdish,cone,horn,or cornucopia.Suchanantennaisusedtotransmitand/orreceiveradioorelectromagnetic wavesbetweenterrestriallyand/ororbitallybasedtransmissionorreceivingsystems.This definitionshallinclude,butnotbelimitedto,whatarecommonlyreferredtoassatelliteearth stations,TVROs(television,receiveonly),andsatellitemicrowaveantennas. ANTENNA,SHORT-WAVERADIO:Anantennausedforthetransmissionandreceptionof radiowavesusedforfederallylicensedshort-waveradiocommunications. ANTENNASUPPORTSTRUCTURE:Any freestanding pole,telescopingmast,tower,tripod, orotherstructurewhichsupportsanantenna andisnotabuildingorattachedtoabuildingor structure.Suchstructuremaybefreestandingorattachedtoabuildingorotherdevicethat conformstothisordinance. Section4.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesofthe completeZoningOrdinanceareavailableonlineandatMonticelloCityHall. ORDINANCENO.536 ADOPTEDBY theMonticelloCityCouncilthis12thdayofSeptember,2011. CITYOFMONTICELLO ____________________________ ClintHerbst,Mayor ATTEST: _____________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.536A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANSUMMARYORDINANCE AMENDINGTITLE10–MONTICELLOZONING ORDINANCEOFTHEMONTICELLOCITYCODERELATEDTOSECTION 4.13–TELECOMMUNICATIONTOWERSANDANTENNAE NOTICEISHEREBYGIVEN that,onSeptember12,2011,OrdinanceNo.536wasadoptedby theCityCounciloftheCityofMonticello,Minnesota.DuetothelengthynatureofOrdinance No.536,thefollowingsummaryoftheordinancehasbeenpreparedforpublicationasauthorized bystatelaw. Section1:TheordinanceadoptedbytheCouncilamendstheCityZoningOrdinanceby providingfortheamendmentofSection4.13relatingtoTelecommunication TowersandAntennaeandcoordinatingamendmentstoSection5.3Accessory UseStandardsandSection8.4Definitions.Theordinanceprovidesforthe following: a)DeletesthecurrentSection4.13–TelecommunicationTowersandAntennas b)ReplaceswithanewSection4.13–TelecommunicationTowersand Antennae c)UpdatesSection5.3withamendmentstoTable5-4AccessoryUsesby District d)UpdatesSection8.4withamendmentsandadditionscorrespondingtoantenna definitions Section2:Aprintedcopyofthewholeordinanceisavailableforinspectionbyanyperson duringtheCity’sregularofficehours.Amendmentsasapprovedwillbe incorporatedintotheonlineZoningOrdinancefollowingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello,Minnesota, this12thdayofSeptember,2011. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSTION: Tower—Bondhus Property 163 feet in height, Owner: Verizon Wireless LLC Tower is an accessory use Zoning District: I-1 Antenna—New River Medical Property Approximately 60 feet in height (85 ft AGL) Tower is an accessory use Zoning District: B-1 Antenna—TDS Property Approximately 90 feet in height Antenna is an accessory use Zoning District: CCD Tower—Workforce Center Property Approximately 150 feet in height Tower is an accessory use Zoning District: IBC Antenna—Olsen & Sons Property Approximately 70 feet in height Antenna is an accessory use structure Zoning District: B-3 Tower—Xcel Property 340 feet in height, Owner: Xcel Energy Services Inc. Antenna is an accessory use structure Zoning District: I-2 Tower—Monte Club Property 390 feet in height Owner: SBA Towers II LLC Tower—Monte Club Property 324 feet in height Owner: Bridge Water Telephone Co Tower—Monte Club Property Approximately 170 feet in height Monte Club Hill Towers Property Owner: Brian K Schultz Parcel Size: 8.67 Zoning: R-A, towers are principal use of property Distance to nearest residential property: Approximately 500 feet or 1/10 of a mile To w e r —Wo r k f o r c e C e n t e r P r o p e r t y Zo n i n g D i s t r i c t : I B C To w e r —Xc e l P r o p e r t y Zo n i n g D i s t r i c t : I -2 1 Exhibit ProposedText(replacescurrenttext) 4.13TelecommunicationTowersandAntennae Purpose.TheCityofMonticelloacknowledgesthelegalrightoftelecommunication providerstolocatewithintheCity,andtheneedtoaccommodatethecommunication needsofresidentsandbusinesses.However,theCitywishestoimplementitslegal authoritytoadoptzoningrequirementswhicharenondiscriminatory,notintendedto prohibittelecommunicationsservice,andnotbasedonhealtheffectsofradiofrequency emissions.Inordertoestablishuniform,nondiscriminatoryregulationsthatprotectthe publichealth,safetyandgeneralwelfareoftheCity,theseregulationsareintendedto: (1)Minimizeadversevisualeffectsoftowersthroughcarefuldesign, landscaping,andsitingstandards. (2)Avoidpotentialdamagetoadjacentpropertiesfromtowerfailureandweather relatedoccurrencesthroughstructuralstandardsandsetbackrequirements; (3)Maximizetheuseofexistingandapprovedtowersandbuildingsto accommodatenewtelecommunicationantennasinordertoreducethe numberoftowersneededtoservethecommunity; (4)Utilizebusiness,industrialandpublicland,buildingsandstructuresfor telecommunicationswheneverpossibleand/orappropriate; (5)Providefortheappropriatelocationanddevelopmentoftowersandantennas toaccommodatethecommunicationneedsoftheresidentsandbusinesses withintheCityofMonticello; (A)PrivateAmateurRadio. PrivateAmateurRadio,forthepurposesofthisOrdinance,shallmeanequipment, includingantennae,antennaesupportstructures,andotherrelatedmaterial, necessarytoconductHamandShortWaveRadioreceptionandtransmissions,only forusebythosepersonsproperlylicensedbytheFederalCommunications Commissionforsuchreceptionandtransmissions,andwhoareinfullcompliance withalllicensingrequirements. (1)One(1)antennaandassociatedantennasupportstructureshallbea permittedaccessoryuseinallzoningdistricts,providedthat: (a)Theowner/operatorhascurrentversionsofallrequiredlicensesto operatesaidequipment. 2 (b)Allequipmentshallbeinstalledinaccordancewithmanufacturer’s specifications,andpursuanttovalidbuildingandelectricalpermits, andanyotherapplicablepermitrequirements. (c)SubjecttoCUPprovisionsinSection(A)(1)(d)ofthischapter,no antennaorantennasupportstructureshallexceedtheallowable heightlimitsoftheapplicablezoningdistrictinwhichitislocated, plustwenty(20)feet. (d)ByConditionalUsePermit,theheightprovisionsofSection (A)(1)(c)ofthischaptermaybeexceeded,uptoamaximumheight ofseventy(70)feet,uponashowingthattheadditionalheightis necessaryforproperfunctionoftheequipmentduetointerference fromterrain,vegetation,oradjoiningbuildings.Anysuchadditional heightshallrequireasetbackfromallpropertylinesofnolessthan one-half(1/2)footforeveryone(1)footabovethelimits establishedin(A)(1)(c). (e)ExceptasallowedbySection(A)(1)(f)ofthischapter,no freestandingantennaorantennasupportstructureshallbelocated withinanyrequiredyardotherthantherearyardofanyparcel. (f)Anantennaanditssupportstructuremaybelocatedwithinthe buildableareaofalotifmounteddirectlytotheprincipalstructure. (2)Anyprivateamateurradioantennaorantennasupportstructurewhich isnolongerinuse,orforwhichtheownerofpropertynolongerhas validlicenses,orwhichhasfallenintodisrepairtotheextentthatitcan nolongerserveitsintendedpurpose,orwhichconstitutesahazardor nuisance,shallbeconsideredaviolationofthezoningordinance,and shallberemoved. (B)PrivateReceivingAntennaeandAntennaSupportStructures. PrivateReceivingAntennaeandAntennaSupportStructures,forthepurposesof thisordinance,shallmeantelevisionandotherelectronicreceptionantennaefor privateuse. (1)Privateantennaelessthanthree(3)metersinwidthandrelated supportstructuresshallbeapermittedaccessoryuseinallzoning districts,providedthat: (a)Noantennaorantennasupportstructureshallexceedtheallowable heightlimitsoftheapplicablezoningdistrictinwhichitislocated, plustwenty(20)feet. (b)Nofreestandingantennaorantennasupportstructureshallbe locatedwithinanyrequiredyardotherthantherearyardofany parcel. (c)Anantennaanditssupportstructuremaybelocatedwithinthe buildableareaofalotifmounteddirectlytotheprincipalstructure. 3 (2)Anyprivateantennaorantennasupportstructurewhichisnolongerin use,orwhichhasfallenintodisrepairtotheextentthatitcannolonger serveitsintendedpurpose,orwhichconstitutesahazardornuisance, shallbeconsideredaviolationofthezoningordinance,andshallbe removed. (C)CommercialTransmission/ReceptionAntennaeandAntennaSupportStructures CommercialTransmissionandReceptionAntennaeandAntennaSupport Structures,forthepurposesofthisordinance,shallmeancommercialandindustrial communicationsequipmentaccessorytobusinessoperationsofonemeterinwidth orgreater,butnotpersonalwirelesstelecommunicationsserviceequipment. (1)Commercialtransmission/receptionantennaeandantennasupportstructures shallbeallowedasaccessoryusesonlybyConditionalUsePermitfollowing theprovisionsofSection2.4(D)ofthezoningordinance,andshallcomply withthefollowingadditionalrequirements: (a)Antennaeandantennasupportstructuresforcommercial transmission/receptionshallnotoccupythefrontyardofanyparcel. (b)Antennaeandantennasupportstructuresallowedunderthissectionshall befullyscreenedfromadjoiningresidentiallyzonedparcels. (c)Antennaeandantennasupportstructuresallowedunderthissectionshall befullyscreenedfromadjoiningpublicrightofway. (d)Antennaeandantennasupportstructuresallowedunderthissectionshall befullyscreenedfromadjoiningcommercially-zonedproperty,thatis,any parcelwitha“B”zoningdesignation. (e)Antennaeandantennasupportstructuresallowedunderthissectionshall meetallotherzoningconditionsrelatedtothelocationofmechanical equipment,whethergroundorroof-topmounted. (D)WirelessTelecommunicationsServiceAntennaeandAntennaSupport Structures Wirelesstelecommunicationsserviceantennaeandantennasupportstructures,for thepurposesofthisordinance,shallmeananyequipmentnecessarytoprovideor supportalltypesofwirelesselectroniccommunications,including,butnot necessarilylimitedto,wireless“cellular”telephone,radio,andinternettransmission andreceptioncommunicationsbetweenmobilecommunicationsprovidersand users,includingpublicsafetycommunications. (1)WirelessTelecommunicationsServiceAntennae (a)Co-locationofantennaeforpersonalwirelessservicesshallbea conditionaluseinalldistrictsonanyconformingantennasupport structure. 4 (2)WirelessTelecommunicationsServiceAntennaeSupportStructures (a)Supportstructuresforpersonalwirelessserviceantennaeshallbeallowed asanaccessoryuseonlybyconditionalusepermit,subjecttothe followingprovisions: (i)Antennasupportstructuresforpersonalwirelessservicesshallbe nogreaterinheightthanthemaximumheightrequirementsofthe zoningdistrictinwhichtheantennasupportstructureislocated, unlessotherwiseallowedwithinthissection. (ii)Antennasupportstructuresforpersonalwirelessservicesinthe“A- O”zoningdistrict,allresidentialzoningdistrictsandthe“B-1” zoningdistrictshallberequiredtobeattachedto,ormountedupon, theprincipalbuilding,andshallmatchsaidbuildingincolorand otherdesignfeaturessoastominimizevisibility. (iii)Antennasupportstructuresforpersonalwirelessservicesinthe“B- 2”,“B-3”and“B-4”zoningdistrictshallbelimitedinheightto seventyfive(75)feetasmeasuredfromthenaturalgradeatthe locationofthestructure. (iv)Antennasupportstructuresforpersonalwirelessservicesinthe“I”, Industrialdistrictsshallbelimitedinheighttoonehundredfifty (150)feetasmeasuredfromthenaturalgradeatthelocationofthe structure. (v)Anyantennasupportstructureshallbedesignedtoaccommodate theco-locationofotherantennaarrays. (vi)Anyfreestandingantennasupportstructureshallbeofmonopole design. (vii)Allfreestandingantennasupportstructuresforpersonalwireless servicesshallbepaintedagalvanizedlight-greycolor. (E)Generalprovisionsforwirelesstelecommunicationsserviceantennaeand antennasupportstructures. (1)Nonewfreestandingantennasupportstructureshallbelocatedwithinone (1)mileofanyexistingfreestandingantennasupportstructure. (2)Nonewfreestandingantennasupportstructureshallbeapprovedwhen thereexistsaco-locationopportunitywithinone-half(1/2)mileofthe proposedstructurelocation. (3)Prerequisite.Aproposalforanewtelecommunicationstowershallnotbe approvedunlessitcanbedocumentedbytheapplicanttothesatisfaction oftheCitythatthetelecommunicationsequipmentplannedforthe proposedtowercannotbeaccommodatedonanexistingorapproved towerorstructurewithinaone(1)mileradiusoftheproposedtower— 5 transcendingallmunicipalboundaries—duetooneormoreofthe followingreasons: (a)Theplannedequipmentwouldexceedthestructuralcapacityofan existingorapprovedtowerorbuilding,asdocumentedbyalicensed professionalengineer,andanyexistingorapprovedtowerorstructure cannotbereinforced,modified,orreplacedtoaccommodateplanned orequivalentequipmentatareasonablecost. (b)Theplannedequipmentwouldcauseinterferencewithotherexistingor plannedequipmentatthetowerorstructure. (c)Existingorapprovedtowersandstructureswithinaone(1)mileradius cannotaccommodatetheplannedequipmentataheightnecessaryfor reasonablefunction. (d)Theapplicanthasdemonstratedthatlocationoftheantennas,as proposedisnecessarytoprovideadequatecoverageandcapacityto areaswhichcannotbeadequatelyservedbylocatingtheantennasina lessrestrictivedistrictoranexistingstructure.Informationprovidedas partofthecapacityanalysis,thatisatradesecret,pursuantto MinnesotaStatute13.37,shallbeclassifiedasnon-publicdata. (e)Otherunforeseenreasonsthatmakeitunfeasibletolocatethe telecommunicationsequipmentuponanexistingorapprovedtoweror building. (4)SitingProvisions (a)Antennaeshallbelocatedonexistingbuildingsandstructures wheneverpossible. (b)Nopartofanyantennaorantennasupportstructure,norany appurtenancestosuchstructureorantenna,shallextendoverany publicrightofwayorpropertyline,norbelocatedwithinanpublic utilityordrainageeasement. (c)Antennasupportstructuresshallbedesignedtoreplicatematerials andcolorsofsimilarstructuresinthearea,suchaslightingorutility poles. (5)Setbacks (a)Inallzoningdistricts,theantennasupportstructureandany appurtenantstructuresshallcomplywiththeminimumsetback requirementsofthedistrictinwhichtheproposedstructureistobe located,orthedistancedeterminedasthefallzoneofthestructureby alicensedprofessionalengineer,whicheverisgreater. 6 (b)InallZoningDistricts,nofreestandingantennasupportstructureshall belocatedwithintwohundredfifty(250)feetofanexistingresidence, ortheproposedhomelocationonanapprovedPreliminaryPlat. (c)Allantennasupportstructuresshallbelocatedintherearyardof parcelwheneverpractical. (6)DesignandConstruction (a)Noadvertisingoridentificationofanykindintendedtobevisiblefrom thegroundorotherstructuresispermitted,exceptapplicablewarning andequipmentinformationsignagerequiredbythemanufacturerorby federal,state,orlocalauthorities. (b)Allantennae,antennasupportstructures,andaccessorystructures shallbeincompliancewithallCityandStateBuildingCodes,as applicable,andshallobtainallnecessarypermits. (c)Structuredesign,mountingandinstallationoftheantennaandantenna supportstructureshallbeincompliancewiththemanufacture’s specifications,andinstallationplansshallbeapprovedandcertifiedby alicensedprofessionalengineer. (d)Antennasupportstructuresandantennaeshallbegroundedfor protectionagainstadirectstrikebylightningandshallcomply,asto electricalwiringandconnections,withallapplicableprovisionsofall Statecodes. (e)Alltransmitting,receivingandswitchingequipmentshallbehoused withinastructureorcabinetwheneverpossible,andshalladhereto thefollowing: (i)Ifanewtoweraccessorybuildingisnecessarytohousesuch equipment,itshallbearchitecturallydesignedtoblendinwith thesurroundingenvironment,andshallbescreenedfromview bylandscapingasdeemednecessarybytheCityCouncil. (ii)Accessoryequipmentassociatedwitharooftopantenna, satellitedishes,orwallantennashallbelocatedwithinthe building,cabinet,orwithinarooforgroundenclosurewhichis constructedofmaterialsandcolorschemecompatiblewiththe principalbuilding. (iii)Alltransmitting,receivingandswitchingequipmentshallbe housedwithinastructureorcabinet.Suchstructureshallbe architecturallydesignedtoblendinwiththesurrounding environment,andshallbescreenedfromviewbylandscaping consistentwiththescreeningandlandscapingrequirementsof theMonticelloZoningOrdinance. (iv)Antennasupportstructureslocatedwithin1000’feetofthe FiberNetMonticelloCo-LocationBuildingshallberequiredto locatealltransmitting,receivingandswitchingequipmentwithin theFiberNetMonticelloCo-Location 7 (7)LightsandAttachments (a)Noantennaorantennasupportstructureshallhavelights,reflectorsor otherilluminatingdevicesofanykind,unlessrequiredbyaFederalor Stateregulatoryauthority. (b)Lightsattachedtoantennasupportstructuresmaybeapprovedbythe CityCouncilasapartofaConditionalUsePermitwhensuchlightsare usedtoilluminateaparkinglotorotheruseontheground,provided suchlightsmeettheexteriorlightingrequirementsoftheMonticello ZoningOrdinance. (8)SiteLandscaping (a)Thesiteonwhichanantennaorantennasupportstructureislocated shallbelandscapedtocontroldust,weeds,drainage,andtoimprove aestheticsoftheproperty. (9)Non-Interference (a)Noantennainstallationshalltransmitsignalsinawaythatcauses interferencewithanyotherelectronicdevice. (F)Applicationprocessandsubmittalrequirementsforwirelesstelecommunications serviceantennasupportstructures (1)SubmittalRequirements.AllapplicationsforaConditionalUsePermitforany antennaorantennasupportstructureshallbeaccompaniedbythefollowing materials: (a)Documentation,intheformofasignedleaseorotheradequateproofof propertyinterest,demonstratingthattheapplicanthasauthoritytoseek therequestedpermitfromtheownerorownersoftheparcelinquestion. (b)Astatementdescribingtheproposedproject,togetherwithwritten justificationsupportingtheproposedinstallation. (c)Proofofinsuranceagainstinjuryorpropertydamagecausedbystructural failureofanyelementoftheinstallation. (d)Thelegaldescriptionofthepropertyonwhichtheimprovementsaretobe located. (e)Acertifiedsurveyofthepropertyshowingallexistingconditions,along withtheproposedimprovements. (f)AcoveragestudypreparedbyaRadioFrequencyEngineershowing alternativeantennasupportstructurelocations,co-locationoptions,and whethersuchalternativescanaccommodatetheproposedantennawith reasonablecoverage,includinganyknownapprovedbutunconstructed 8 locations.Suchplanshallincludeallexistingtowers,buildings,andother possiblesupportstructures. (g)Alandscapingandscreeningplan. (h)Agradinganddrainageplan. (i)Architecturaldrawingsofallappurtenantstructuresplannedforthesite. (j)Adecommissioningplanoutliningthemeans,process,andanticipated costsofremovingallimprovementsattheendoftheirservicelife,orupon discontinueduse. (k)AsecurityacceptabletotheCityadequatetoensuresaferemovalofall improvementsupondecommissioning. (l)AdevelopmentagreementspecifyingthetermsoftheConditionalUse Permit,includingimprovements,decommissioning,financialsecurity,and otherelements. (m)OtherinformationspecifiedbytheCommunityDevelopmentDirector and/orCityCouncilnecessarytosupporttheapplicationandpermit adequatemunicipalreviewoftherequest. (G)OutsideReview.AttherequestoftheCommunityDevelopmentDirector,the Citymayseekandobtaintheadviceofoutsideexpertstoreviewtechnical materialssubmittedbytheapplicants,includingtheadviceofstructuralexperts, radiofrequencyengineers,orforanyotherrelatedareaofanalysis.The applicantshallsubmitanescrowtocoverthecostsofsuchexpertise. (H)RemovalofAbandonedorUnusedAntennae,AntennaSupportStructures,or OtherAppurtenantElements.Anytowerand/orantennawhichisnotusedforsix (6)successivemonthsshallbedeemedabandonedandmayberequiredtobe removedfromtheproperty.Allabandonedorunusedtowersandassociated facilitiesshallberemovedwithintwelve(12)monthsofthecessationof operationsatthesiteunlessatimeextensionisapprovedbytheCityCouncil. Afterthefacilitiesareremoved,thesiteshallberestoredtoitsoriginaloran improvedstate.Ifatowerisnotremovedwithintwelve(12)monthsafterthe cessationofoperationsatasite,thetowerandassociatedfacilitiesmaybe removedbytheCityandthecostsofremovalassessedagainsttheproperty. Theownerofthetowerandtheownerofthepropertyarebothresponsiblefor removalofthetowerasrequiredbythisSection. Exhibit ProposedUseTableAmendment–Section5.3AccessoryUseStandards (3)TableofPermittedAccessoryUsesandStructures TABLE5-4:ACCESSORYUSESBYDISTRICT{TC"TABLE5-6:ACCESSORY USESBYDISTRICT"\fT\l"1"} UseTypes “P”=Permitted “C”=ConditionallyPermitted “I”=InterimPermitted BaseZoningDistricts Additional RequirementsA O R A R 1 R 2 T N R 3 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 AccessoryDwellingUnit P P P P P 5.3(D)(1) AccessoryBuilding –minor (≤ 120 square feet) P P P P P P P P P P P P P P P 5.3(D)(2) AccessoryBuilding –major (>120squarefeet)P P P P P P C P P P P P P P P 5.3(D)(3) AdultUse –accessory C 5.3(D)(4) AgriculturalBuildings P 5.3(D)(5) AutomatedTellerMachines (ATMs)P P P P P P P P 5.3(D)(6) Boarder(s)P P P 5.3(D)(7) CommercialCanopies P P P P P P P P 5.3(D)(8) PrivateAmateurRadio P P P P P P P P P P P P P P P 4.13(A) PrivateReceivingAntennaeand AntennaSupportStructures P P P P P P P P P P P P P P P 4.13(B) CommercialTransmission/ ReceptionAntennae/Structures C C C C C C 4.13(C) Co-locatedWireless TelecommunicationsAntennae C C C C C C C C C C C C C C C 4.13(D) WirelessTelecommunications SupportStructures C C C C C C C 4.13(D) 4.13(E) CommunicationAntennasand AntennaSupportStructures P P P P P P P P P P P P P P P 5.3(D)(9) DonationDrop-offContainers P P 5.3(D)(10) Drive-ThroughServices P P P C P P P 5.3(D)(11) FencesorWalls P P P P P P P P P P P P P P P 5.3(D)(12) Greenhouse/Conservatory (non-commercial)P P P P P P P P P P P P P P P 5.3(D)(13) Heliports C C C C C 5.3(D)(14) HomeOccupations P P P P P P P P P 5.3(D)(15) IndoorFood/ConvenienceSales P P P P P P P P 5.3(D)(16) IncidentalLightManufacturing P P P P P P P P 5.3(D)(17) Off-streetLoadingSpace P C P P P P P P P 5.3(D)(18) SatelliteDishAntenna P P P P P P P P P P P P P P P 5.3(D)(25) Exhibit ProposedDefinitionAmendments–Section8.4Definitions AGRICULTURALBUILDINGmeansastructureonagriculturalzonedlanddesigned,constructed,and usedtohousefarmimplementsoragriculturalproduceorproductsusedbytheowner,lessee,orsub- lesseeortheirimmediatefamilies,theiremployees,andpersonsengagedinthepickupordeliveryof agriculturalproduceorproductsgrownorraisedonthepremises.Theterm“agriculturalbuilding”shall notincludedwellings. AGRICULTURALSALESshallmeantheretailsaleoffreshfruits,vegetables,flowers,herbs,trees,or otheragricultural,floricultural,orhorticulturalproducts.Theoperationmaybeindoorsoroutdoors, includepick-your-ownorcut-your-ownopportunities,andmayinvolvetheancillarysaleofitems consideredaccessorytotheagriculturalproductsbeingsoldoraccessorysalesofunprocessedfoodstuffs; homeprocessedfoodproductssuchasjams,jellies,pickles,sauces;orbakedgoodsandhome-made handicrafts.Thefloorareadevotedtothesaleofaccessoryitemsshallnotexceed25percentofthetotal floorarea.Nocommerciallypackagedhandicraftsorcommerciallyprocessedorpackagedfoodstuffs shallbesoldasaccessoryitems.Noactivitiesotherthanthesaleofgoodsasoutlinedaboveshallbe allowedaspartoftheagriculturalsalesbusiness. ALLEY:Apublicright-of-waylessthanthirty(30)feetinwidthwhichaffordssecondaryaccessto abuttingproperty. ANTENNA,TELECOMMUNICATION:Adeviceusedforthetransmissionand/orreceptionofwireless communications,usually arrangedonanantennasupportstructureorbuilding,andconsistingofawire,a setofwires,orelectromagneticallyreflectiveorconductiverods,elements,arrays,orsurfaces,inclusive ofthefollowing: ANTENNA,PRIVATEAMATEURRADIO:Shallmeanequipment,includingantennae,antennae supportstructures,andotherrelatedmaterial,necessarytoconductHamandShortWaveRadioreception andtransmissions,onlyforusebythosepersonsproperlylicensedbytheFederalCommunications Commissionforsuchreceptionandtransmissions,andwhoareinfullcompliancewithalllicensing requirements. ANTENNA,PRIVATERECEIVING:shallmeantelevisionandotherelectronicreceptionantennaefor privateuse. ANTENNA,COMMERCIALTRANSMISSIONANDRECEPTION:Shallmeancommercialand industrialcommunicationsequipmentaccessorytobusinessoperationsofonemeterinwidthorgreater, butnotpersonalwirelesstelecommunicationsserviceequipment. ANTENNA,WIRELESSTELECOMMUNICATIONSSERVICE:Shallmeananyequipmentnecessary toprovideorsupportalltypesofwirelesselectroniccommunications,including,butnotnecessarily limitedto,wireless“cellular”telephone,radio,andinternettransmissionandreceptioncommunications betweenmobilecommunicationsprovidersandusers,includingpublicsafetycommunications. ANTENNA,RADIO,ANDTELEVISIONBROADCASTTRANSMISSION:Anantennausedto transmitpublicorcommercialbroadcastradio ortelevisionprogramming. ANTENNA,PERSONALWIRELESSCOMMUNICATIONSSERVICE:Anantennausedforthe transmissionandreceptionofwirelesscommunicationradiowavesincludingcellular,personal communicationservice(PCS),enhancedspecializedmobilizedradio(ESMR),pagingandsimilar services. ANTENNA,SATELLITEDISH:Anantennaincorporatingareflectiveorconductivesurfacethatis solid,openmesh,orbarconfiguredandisintheshapeofashallowdish,cone,horn,orcornucopia.Such anantennaisusedtotransmitand/orreceiveradioorelectromagneticwavesbetweenterrestriallyand/or orbitallybasedtransmissionorreceivingsystems.Thisdefinitionshallinclude,butnotbelimitedto, whatarecommonlyreferredtoassatelliteearthstations,TVROs(television,receiveonly),andsatellite microwaveantennas. ANTENNA,SHORT-WAVERADIO:Anantennausedforthetransmissionandreceptionofradio wavesusedforfederallylicensedshort-waveradiocommunications. ANTENNASUPPORTSTRUCTURE:Any freestanding pole,telescopingmast,tower,tripod,orother structurewhichsupportsanantenna andisnotabuildingorattachedtoabuildingorstructure.Such structuremaybefreestandingorattachedtoabuildingorotherdevicethatconformstothisordinance. APARTMENT:Aroomorsuiteofroomswhichisdesignedfor,intendedfor,oroccupiedasaresidence byasinglefamilyoranindividualandisequippedwithcookingfacilities.Includesdwellingunitand efficiencyunit.Anapartmentisofferedonlyasarentedorleasedresidence,asdistinguishedfrom condominiumsandtownhouses,whichallowforseparateownership. CityCouncilAgenda:09/12/11 1 5H.ConsiderationofadoptingResolution#2011-86toacceptcontributionfromCharter CommunicationsfortheMovieintheParkonSeptember10,2011 (CS/KB) A.REFERENCEANDBACKGROUND: CharterCommunicationshasofferedtodonate$499towardsponsorshipoftheupcoming MovieintheParkonSeptember10,2011.Theirdonationwillcoverthecostofthe movieSecretariatandthemosquitospraying.Asrequiredbystatestatute,iftheCity acceptsthedonationoffunds,theCityCouncilneedstoadoptaresolutionspecifyingthe amountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2011-86 CityofMonticello RESOLUTIONNO.2011-86 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE CharterCommunicationsCash$499 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE CharterCommunicationsMonticelloCommunityCenterSponsorMovieinthePark–9/10/11 ADOPTEDBY theCityCouncilofMonticellothis12thdayofSeptember,2011. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:9/12/11 1 5I.Considerationofapprovingtheemergencyreplacementofacompressorforthe MonticelloCommunityCenter (KB/JO) A.REFERENCEANDBACKGROUND: Councilisaskedtoconsideran“afterthefact”approvalofreplacementofthecompressor atthewestendofthebuildingcompletedbyCobraMechanicalServicesIncinthe amountof$8,812.03.Althoughitseemsodd,approvalbyCouncilafterstaffhasalready takentheaction,isrequiredforAuditorreview.Also,inthatthequotewasover$5,000, thepurchaseneedstobereviewedbyCouncilinaccordancewithourpurchasingpolicies. StaffmovedforwardonthispurchaseinadvanceofformalCouncilapprovalbasedonthe followingcircumstances: Thecompressorhadfailedandwasnotrepairablethusreplacementofthe compressorwastheonlyoption. AccordingtoWoldEngineering,therewasnoadvantagetowaitingtoinstallthe compressorinconjunctionwithotherplannedimprovementstotheMCC MechanicalSystems. ByorderingthecompressorrightawayversuswaitinguntiltheSeptember12th CityCouncilmeeting,itwouldbeavailableforuseduringremainingwarmdays thisseason. Hereisadditionaldetailoncircumstancesleadingtothepurchase.Thisyearwehave struggledwithoneofourcompressors,orairconditioners,forthewestendofthe communitycenterbuilding.It’sbeenatoughyeartohavedifficultieswiththehighheat andhighhumidityandourpatronshavereallysufferedthroughaswetriedtodetermine theproblemandresolveit.Finally,ourcontractortoldusweneededtoreplacethe compressor.Thisunitisarooftopunitthatservicesthewestendofthebuilding,the gymnasiuminparticular.Unfortunately,withthisunitinoperable,itaffectedtheentire fitnesscenteraswellasthemainhallway,creatinganextremelyhotenvironmentthat wasimpossibletoworkoutorplayin. Welookedatacoupleofoptions;onewasthereplacementofjustthecompressor,the otherwasthereplacementoftheentireairhandlingunit.ThereareExcelEnergyrebates availableonthefullA/Hunitreplacementbutnotforreplacingacompressor. Unfortunatelywhiletherebateswere$3,600onafullreplacement,thecostwasstill significantlyhighandwedeterminedthatarepairofthatmagnitudewasnotneededat thistime.AfterspeakingwithJeffO’Neillabouttheimmediateneedtomakethe necessaryrepairsontheA/Hunit,heagreedtoallowustoreplacethecompressorpriorto theCouncilmeetingtotryandmitigatetheextremediscomfortofourfacilitypatrons. Whileitistheendofsummer,wegetalotofheatthroughthewindowsofthebuilding andtherearestillplentyofwarmdaysuntilthecoldofwinterbearsdownonus(don’t holdmetothatpromise). ThecompressorwastobereplacedonTuesdaythe6th;however,duetoamedical emergencyforourcontractor,itwasmovedtoWednesdaythe7th.Thequotesforthe CityCouncilAgenda:9/12/11 2 workrangedfrom$8,800uptoahighofjustunder$17,000.Twolocalcompaniesdid notsubmitaquote.CustomSheetMetaldidoptoutasthejobwastoolargeforthemto quoteandMonticelloHeatingandA/Cwasnotabletoputtogetheraquoteatthistime. Theunitwepurchasedisaremanufacturedunit.Allthequoteswereforremanufactured units.Wereplacedacompressorovertheeastendofthebuildingaboutfiveorsixyears agoduetoalightningstrikeandhavehadnoproblemswithit.Forthatreason,weopted nottopurchasetheextendedwarrantyof$1,600foranadditionalfouryearsofcoverage. A1.BudgetImpact:ThelowestquotecamefromCobraMechanicalServicesoutof Richmondat$8,812.03.Thisisnotabudgetedexpenseforthecommunitycenter sowewillbelookingatourbudgetaswecontinueforwardtoseewhatitemswe mightbeabletopushoffsoasnottogooverbudgetthisyear. A2.StaffWorkloadImpact:Thestaffworkloadisminimalasthereplacementwork wasdonebythecontractor.Theuserimpactwillbegreatastheentirewestend ofthebuildingiscooleddownandmademorecomfortablenow. B.ALTERNATIVEACTIONS: 1.MotiontoapprovethepaymenttoCobraMechanicalServices,Incintheamount of$8,812.03forreplacementofthecompressoratthewestendofthebuilding. 2.Motionofother. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1fortheimmediatecomfortofthecommunitycenter users.Duetoreasonsnotedabove,thecompressoronthewestsideoftheCommunity CenterbuildingwasauthorizedbystaffforreplacementduringtheweekofSeptember 6th.ApprovalofthisreplacementbytheCityCouncilasanagendaitemwillsatisfy auditrequirements. D.SUPPORTINGDATA: Copiesofquotesreceivedforcompressors CityCouncilAgenda:9/12/11 1 5J.ConsiderationofapprovingthepurchaseofanewfloormachineforMonticello CommunityCenter (KB/JO) A.REFERENCEANDBACKGROUND: WhenthecommunitycenteropenedinFebruary2000,wepurchasedausedfloor machinetotakecareofthehallway,gymnasium,walkingtrack,lockerroomandpool deckfloors.Thismachinehasascrubberwithpadsthatcanbechanged,itspreadswater andcleaningproduct,scrubsthefloor,andthensqueegeesupthewaterasyoumove along.Withtheamountofsquarefootagefortheabovelistedspaces,thismachineisthe mostefficientwaytocleanfloorsonaregularbasis. Unfortunately,ourfloormachineisnolongeroperableandneedstobereplaced.We begantohavesignificantproblemswiththemachinelatein2010andbudgetedtoreplace it.Thequoteswe’vebeenreceivingforrepairareinexcessof$2,500.Wefeelthatthe mostefficientoptionistoreplacethispieceofequipmentatthistime. Ourcurrentfloormachineisawalk-behind.AsourMaintenanceSupervisorwas workingtogetquotesforanewoneandtestingeachofthemout,hefoundthattheprice differencewaslessthan$1,700onthelowestvendorquotetoupgradetoaridermachine, andtheefficienciesintimesavedweretremendous.Wefeelthetimesavingstobe gainedfortheamountoffloorspacetobecleanedwillallowourcustodianstoclean areasmorefrequentlyandthusgivethebuildinganoverallmuchcleanerlook.Our MaintenanceSupervisornotedthatoftentimes,duetotimeconstraints,areasweren’tfully cleaned,becauseoftheamountoftimeittookusingthewalkbehindmachine. BrianWeldondidaskourvendorsiftherewouldbeanyusedmachinesavailableatthis time.Unfortunately,therewerenousedmachinesavailable.Onlyoneofthevendors offeredatradeinontheoldmachine;however,theirquoteforanewonecameinquitea bithigherthanthelowestquote.Theotheroptionsforouroldmachinearetosalvageall materialsonthemachinethatwecan,suchasbatteriesandscrapmetal,andthenlandfill therestofit.Theotheroptionwouldbetoputthemachineoutforbid,asis,andhopeto getaninterestedbuyer.Brianfeelsthatwewouldnotseemuchmorethanacouple hundreddollarsoffered. Wereceivedfourquotesforthenewridingmachineranginginpricefrom$8,136upto $14,866.Wedidhaveonelocalbusinessquoteaprice,Fastenalwithwhomwedoalot ofbusiness.Unfortunately,theirpricewasthehighestofallquotesreceived. A1.BudgetImpact:Thecommunitycenterhadput$10,000intheir2011budgetfor thispurchase.We’rehappytobeabletofindamachinemorethan10%under budget. A2.StaffWorkloadImpact:Withoutthefloormachine,itwouldbeimpossibleto handmopallofthefloorspacethatisrequired.Thisnewridingfloormachine willprovidethecustodianswithamoreefficientandfasterwaytocleanthefloors CityCouncilAgenda:9/12/11 2 onaregularbasis,allowingthemtogetatothercleaningprojectsthatfalltothe bottomoftheprioritylist.BrianWeldonhasidentifiedandwillre-enforcewith thecustodialstaffthat,withthefastermachine,weexpectmorefrequentand thoroughcleanings.Brianhasonlybeenabletotestdrivethemachine,butfeels thatthetimesavingswiththeriderwillbesignificant. B.ALTERNATIVEACTIONS: 1.MotiontoacceptthequotesreceivedandapprovethepurchasefromSpectrum SupplyCompanyintheamountof$8,136plustaxanddelivery. 2.Motiontodenythepurchaseofthefloormachineatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Thecommunitycentermaintenanceandcustodial stafftakesgreatprideinthecleanlinessofthefacility.Howcleanthecommunitycenter looksisthecomplimentthatisreceivedmostoftenfromourcustomers.Providinga cleanbuildingispartofthecommunitycenter’soverallmissionstatement.Thepurchase ofthisfloormachinewillallowthecommunitycentertocontinuetoprovideaclean environmentforallfacilityusers. D.SUPPORTINGDATA: Copiesofthequotesandspecificationsreceived CityCouncilAgenda:9/12/11 1 5K.ConsiderationofadoptingResolution#2011-84committingFundBalancesofMCC andDMVFunds (TK) A.REFERENCEANDBACKGROUND: AsdiscussedatthefirstbudgetworkshoponJuly11th andincludedontheagendathis agendatherevisedreservepolicy,theGovernmentalAccountingStandardsBoard (GASB)issuedGASBStatementNo.54,FundBalanceReportingandGovernmental FundTypeDefinitions.FortheCityofMonticellothiswilltakeeffectfortheCity’s financialreportsbeginningwiththefiscalyearendofDecember31,2011. Themainchangeisforgovernmentalfundtypesthefundbalancedesignationswillnow beclassifiedas Nonspendable,Restricted,Committed,Assigned,orUnassigned.GASB 54alsodefinesspecialrevenuefundtypesasonlyhavingnonspendable,restricted,or committedfundbalances.BasedonthistheCitywouldneedtoformallyadopta resolutioncommittingthefundbalancesoftheCommunityCenterFundandtheDMV Fundinordertomaintainthemasspecialrevenuefunds.Basedonthereservepolicy,the fundbalancesofthesefundswouldbecommittedtotheoperationoftheMCCorDMV unlessthefundbalancereachesacertainlevel,atwhichtimestaffwouldbudgetan operatingtransferoffundtomeetpolicyguidelines. TheattachedresolutionmeetstheGASBregulationsofcommittingtheresourcesofthese twofundssothattheycanbemaintainedasspecialrevenuefunds. A1.BudgetImpact:Theresolutionwillhavenocurrentbudgetimpacts. A2.StaffWorkloadImpact:Theresolutionwillhavenostaffimpact. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-84committingthefundbalanceoftheCommunity CenterandDMVFunds. 2.Motiontodenyadoptingtheresolutionatthistime. C.RECOMMENDATION: 1.StaffrecommendsAlternative#1,toadopttheresolutioncommittingthefundbalance oftheCommunityCenterandDMVFunds. D.SUPPORTINGDATA: Resolution#2011-84 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-84 COMMITTINGTHEFUNDBALANCEOFMONTICELLOCOMMUNITYCENTER ANDDEPUTYREGISTRAR(DEPARTMENTOFMOTORVEHICLE)FUNDS WHEREAS,theGovernmentalStandardsBoard(GASB)hasissuedGASBStatementNo.54, FundBalanceReportingandGovernmentalFundTypeDefinitions,inwhichtobeclassifiedasa SpecialRevenueFundthefundbalancesmustbeclassifiedasatleastCommitted;and WHEREAS,theCityoperatestheMonticelloCommunityCenterFundandDeputyRegistrar (DepartmentOfMotorVehicle)Fundasspecialrevenuefunds; NOW,THEREFORE,BEITRESOLVED thatthefundbalanceoftheMonticelloCommunity CenterFundwillbecommittedforthepurposeofoperatingandmaintainingtheCommunity Center,includingalldebtservicepaymentsandassetreplacementaccordingtotheCity’sreserve Policy;and BEITFURTHERRESOLVED,thattheDeputyRegistrar(DepartmentOfMotorVehicle)fund balancewillbecommittedforthepurposeofoperatingandmaintainingtheDepartmentofMotor VehicleofficeincludingalldebtservicepaymentsandassetreplacementaccordingtotheCity’s reservePolicy. ADOPTEDBY theMonticelloCityCouncilthis12thdayofSeptember,2011. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:9/12/11 1 5L.ConsiderationofadoptingarevisedReserveFundBalancePolicyunderGASB54 (TK) A.REFERENCEANDBACKGROUND: AsdiscussedatthefirstbudgetworkshoponJuly11th,theGovernmentalAccounting StandardsBoard(GASB)issuedGASBStatementNo.54,FundBalanceReportingand GovernmentalFundTypeDefinitions.FortheCityofMonticellothiswilltakeeffectfor theCity’sfinancialreportsbeginningwiththefiscalyearendofDecember31,2011. Themainchangeisforgovernmentalfundtypesthefundbalancedesignationswillnow beclassifiedas Nonspendable,Restricted,Committed,Assigned,orUnassigned.GASB 54alsodefinesspecialrevenuefundtypesasonlyhavingnonspendable,restricted,or committedfundbalances.Basedonthis,theCitywouldneedtoreclassifysomeofit currentspecialrevenuefundsandneedstoreviseitsreservepolicytoreflectthenew terminology.InadditiontheStateAuditorrecommendsthatthereservepolicystatethe orderinwhichresources(fundbalance)willbeused. Attachedisarevisedfundbalancepolicywhichdetailsthefundbalancesofthefivefund typestheCityusesandhowtheycouldbeused.ThepolicyreflectsGASB54 requirementsandStateAuditorandtheGovernmentFinanceOfficer’srecommendations forrevisingareservepolicy.Onechangetonoteisitems3aandbwhichdefinetheuses ofreservesfortheMCCandtheDMV,whichpreviouslywerenotdefined. A1.BudgetImpact:Thispolicywillhavenocurrentbudgetimpacts.Future budgetscouldbeimpactedbasedontheamountofreservesinthevariousfunds. A2.StaffWorkloadImpact:Therevisedreservepolicywillhavenostaffimpact. B.ALTERNATIVEACTIONS: 1.MotiontoadopttherevisedReserveFundBalancePolicyaspresented. 2.MotiontoadopttherevisedReserveFundBalancePolicywithadjustments. 3.MotiontonotadopttherevisedPolicyatthistime. C.RECOMMENDATION: StaffrecommendsAlternative#1,toapprovetherevisedReservePolicyaspresented. D.SUPPORTINGDATA: TheReserveFundBalancePolicy CityofMonticello,MN RESERVEPOLICY-FUNDBALANCES 1.Purpose Thepurposeofthereservepolicyistoprovidefundsthatare1)astablefunding sourceforexpendituresthatfluctuatesignificantlyeachyear,forexample equipmentacquisitionsandreplacements,2)workingcapitaltomaintaina sufficientcashflow,3)providefundingofservicesduringperiodsofbudget shortfallsorotherrevenuereductionsduringabudgetyear,and4)astableor improvedcreditrating. 2.Goals Thegoalsofthereservepolicyare: A.MaintainastablelevelofservicesprovidedbytheCity. B.Provideworkingcapitalduringthefiscalyear. C.MaintainorimprovetheCity’screditrating. 3.Policy ThispolicycoversallfundtypesfortheCity.Fundbalanceswillbeclassifiedinto oneofthefollowingclassifications:nonspendable,restricted,committed,assigned, orunassigned.Afundmayusemorethanoneclassificationoffundbalance. A.Bytheirnature,theDebtServiceFundswillonlyclassifyanyfund balancesasnonspendableorrestrictedunlessthereisadeficitfund balance.DeficitfundbalancesintheDebtServiceFundswillbeclassified asunassigned.WhendebtexpensesarepaidtheCitywilluserestricted fundbalancefirst.TheDebtServicesFundswillmaintainafundbalance ataleveltoretirethedebt.Oncealldebtisretiredorthefundbalanceis sufficienttoretireallremainingdebt,anyremainingfundbalancewillbe transferredtootherCityfundsorprojectsasdirectedbyCityCouncil. B.ThelowestleveloffundbalancerestrictionsforSpecialRevenueFunds willbecommittedfundbalance.Whenexpensesarepaid,committedfund balancewillbeusedfirstunlesstheexpenseisforpurchaseswhichwere listedintherestrictedfundbalanceclassification.SpecialRevenueFund typeswillmaintaintheirfundbalanceatalevelconsistentwithrestrictions imposedwhichcreatedthefundwiththeexceptionoftheDMVFundand CommunityCenterFund,whichwillmaintainafundbalanceaccordingto theconstraintsplaceonitasfollows; 1.ThefundbalanceoftheCommunityCenterwillbecommittedforthe purposeofoperatingandmaintainingtheCommunityCenterincluding alldebtservicepaymentsandassetreplacement.Ifthecommittedfund balanceincreasestothelevelsufficienttocoveralloperationsand maintenanceoftheCommunityCentertheCityCouncilmaytransfer fundsfromtheCommunityCenterFundtootherCityFundsorprojects asdeemedneeded. 2.TheDMVfundbalancewillbecommittedforthepurposeofoperating andmaintainingtheDMVincludingalldebtservicepaymentsand assetreplacement.Shouldthecommittedfundbalanceexceed $250,000inagivenyearandrevenuesexceedexpenditures(netprofit), 50%ofthenetprofitshallbetransferredtootherCityfundsorprojects perCitycouncilaction.Shouldthecommittedfundbalanceexceed $400,000inagivenyearandrevenuesexceedexpenditures(netprofit), 100%ofthenetprofitshallbetransferredtootherCityfundsor projectsperCitycouncilaction. C.CapitalProjectsFundslowestleveloffundbalancewillbecommittedfor thefundingofspecificprojectsunlessthereisadeficitfundbalance,which wouldbeclassifiedasunassigned.Committedfundbalancewillbespent first,unlesstheexpendituresaretiedtoarestrictedfundbalanceamount. Oncetheprojectiscompleted,anyfundbalanceremainingoncetheproject iscompletedwillbetransferredbacktothedebtservicesfundortothe Fund(s)whichweretheoriginalfundingsource,ifnodebtwasissued. D.TheGeneralFundmaymaintainallfiveclassificationsoffundbalance.At theendofthefiscalyear,theCitywillassign45%ofthenextfiscalyear’s expenditurebudgetforworkingcapital,whichwillprovidecashflowfor CityoperationsbetweentheCity’stwosemi-annualtaxpayment(Julyand December).Thefundsassignedforworkingcapitalwillbedrawndown first.InadditiontheCitywillcommit5%ofthenextfiscalyear’s budgetedexpendituresforemergencies(contingencies).Anemergencyis definedasanon-routine,unexpectedevent,suchasnaturaldisasteror situationthatwouldadverselyaffectthelife,health,orsafetyofMonticello residents.TheCityCouncilmaycommitotherresourcesforfuture expenditurespriortotheendofthefiscalyearasneeded.Oncethefund balanceassignedasworkingcapitalisspent,theCitywillnextuseany unassignedfundbalancetopayforexpendituresunlesstheexpenditureis foranitemwhichfundbalancewascommittedorrestricted. E.NetassetswillbemaintainedforEnterpriseFundsandwillbeclassifiedas restricted,unrestrictedorinvestedincapitalassets.Netassetsshouldbe sufficienttocoveroperatingcostandinfrastructurereplacement.TheCity CouncilmaytransferfundsfromtheEnterprisefundstootherfundsifthey deemnetassetsaresufficienttocoveroperatingcostsandasset replacement.Unrestrictednetassetswillbespentfirst,unlesstheexpense wasforarestrictedasset. 4.FundBalanceDesignation A.Forfundbalancetobeclassifiedasnonspendable,thefundbalancebyits naturemustbeeither:a)notinspendableformorb)legallyorcontractually requiredtobemaintainedintact. B.Tobeclassifiedasrestricted,thefundbalancemusthaveexternalconstraints placedontheuseoftheresourcesortheconstraintmustbeimposedbylaw throughconstitutionalprovisionsorenablinglegislation. C.Forfundbalancetobecommitted,theresourcesmustbeusedforaspecific purposepursuanttoconstraintsimposedbyformalactionbytheCityCouncil. D.AssignedfundbalancesareamountsthatareconstrainedbytheCity’sintentto beusedforspecificpurposes,butareneitherrestrictednorcommitted.The CityCouncil,CityAdministratororFinanceDirectormaydesignatefund balancesasassignedfundbalance. E.Allotherfundbalances,includingnegativefundbalanceswillbeclassifiedas unassignedfundbalance. ThisReservePolicyiseffective andsupersedesallpreviousCity ReservePolicies. ADOPTEDBY theCityCouncilofMonticellothis12th dayofSeptember,2011. CITYOFMONTICELLO Mayor ATTEST: CityAdministrator CityCouncilAgenda:9/12/11 1 5M.ConsiderationofestablishingadatefortheTruth-In-TaxationPublicHearing (TK) A.REFERENCEANDBACKGROUND: Inthepast,theCitywasrequiredtoholdaTruth-In-Taxation(TNT)Hearinganda ContinuationHearingforitsannualbudgetandpropertytaxlevy,ifthelevyincreased aboveacertainpercentage.In2009,legislationwaspassedthateliminatedtheprevious requirementsofaseparateTNTHearing.Citieswithapopulationover500arenow requiredtoholdapublichearingatwhichthebudgetandlevyisdiscussed.Themeeting mustbeheldbetweenNovember25th andDecember28th andheldafter6:00p.m.The publicmustbeallowedtospeakatthepublichearing. Basedontheserequirements,itisstaff’srecommendationtoholdthepublichearingat theregularCityCouncilmeetingonDecember12,2011.Afterthepublichearing,the CityCouncilwouldthenneedtoadoptthefinal2012propertytaxlevyand2012budget. OtheroptionswouldbetoholdaspecialmeetingoneitherNovember28th (theMonday afterThanksgiving),December5th,orsomeotherdatebetweenNovember25th and December28th. B.ALTERNATIVEACTIONS: 1.Motiontocallforthepublichearingforthe2012propertytaxlevyandbudgeton December12,2011at7p.m. 2.Motiontocallforthepublichearingforthe2012propertytaxlevyandbudgeton someotherdatebetweenNovember25th andDecember28th after6p.m. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1tocallforthepublichearingforthe2012propertytax levyandbudgetonDecember12,2011at7p.m. D.SUPPORTINGDATA: None CityCouncilAgenda:09/12/11 1 5N.Considerationofapprovingthepurchaseofsecurity/videosystemequipmentand camerasforvariousCityfacilities (JO/BP/BR/CS/TP/KB) A.REFERENCEANDBACKGROUND: CouncilisaskedtoconsiderapprovingthepurchaseofsecuritycamerasforGroveland ParkandtheXcelBallfieldsandbuildings,alongwithpurchaseofawebcamatSwan ParkthatwillallowvirtualvisitorsonourwebsitetoobserveSwanactivity.The deploymentofthesecamerasincludesinstallationofrecordingequipmenthousedatthe head-endbuildingandrepresentsestablishmentofabasesystemthatcanbeexpanded overtimeinanefficientmannermakinggooduseofthefiberopticfacilitiesnow available. WithregardstothesecuritycamerasatGrovelandandtheXcelBallfields,therehasbeen alevelofmischiefatbothoftheselocationsthatwarrantstheexpenseofdeploying cameras.Althoughthereisanexpenseinvolved,inthelongrunsavingswillresultdueto deterrenceandimprovedabilitytoidentifyandprosecuteoffenders.Cameraswillassist thesheriff’sdepartmentincontrollingtheseactivitiesbyhavingtheabilitytorecord activityandviewasneededtoidentifyandprosecuteoffenders.Forourresidents,the knowledgethattheyareprotected24/7willgiveasurersenseofsecurityforthemselves andtheirchildrenintheparks. BothsecuritycamerasareHDqualityanddesignedtoprovideagoodpictureunderlow ornightconditions.Theyarealsoweatherandvandalresistant.Thelargecapacity serversareabletorecordactivityoveralongperiodoftime.Asadditionalcamerasare addedovertime,servercapacitycanbeeasilyexpandedtomatch.Finally,thereisthe capacitytomonitorsecuritycamerasunderrealtimeconditionswithaccessgiventothe Sheriff’sDepartmentandtocitystaffonalimited,as-neededbasis. Thecamerasandserversasinstalledwouldprovidethebasicsystemanddesignfor futureinstallationsutilizingthefibernetwork.Asfuturebudgetsallow,theCityCouncil couldelecttocontinueinstallationonothercityproperties.Giventhecapacityforthis advancedtechnologywithourfiberopticsystem,itonlymakessensetotakeadvantage ofthiscapabilityovertime.TheMonticelloCommunityCenterandtheLiquorStore arelikelycandidatesforreplacementandexpansionofexistingcamerasandrecording methodswiththisimprovedsystem. ThecameraproposedforSwanParkiswellsuitedforthisapplication.Itwillprovidea realtimewideangleviewoftheriversetting.Viewerswillbeabletozoominonareas ofinterestwithinthewideangle.IfmultiplepartiesareviewingSwanParkactionatthe sametime,eachcancontroltheirviewsimultaneouslyandindependentfromeachother. Also,itispossibletodevelopanFNMtelevisionchannelthatfeaturesviewsfromthis cameraandothersdeployedthroughouttheCity. Toassureprivacyofarearesidents,allcameraswillbesituatedoroperatedinafashion thatblocksthecameraviewofhomesoryardsinthevicinityofpublicspacesbeing CityCouncilAgenda:09/12/11 2 monitoredbythecamera.AppropriatesignagewithwordingapprovedbytheCity Attorneywillbeinstalledinconjunctionwiththecamerastonotifythepublicofthe presenceofthecameras. TheinitialequipmentweareadvisingaredescribedinExhibitD,consistingoftwo panningdigitalcamerasat$3,200eachandonefixeddigitalcameraat$1,400,with recordingequipmentconsistingofaDVR2Terabit(TB)harddriveat$1,350(tobe locatedatFibernetHeadendfacility),withsupportingsoftwareat$1,200.Somelow voltageelectricallaborandhardwareinstallationcostswillbeadditional. Thecamerasproposedaredesignedtostayinonelocationandnotintendedtorepresent thesoleapproachtowardenhancingpublicsafetythroughimprovedsurveillance techniques.StaffisalreadyworkingwiththeSheriff’sdepartmenttodeveloptechniques andstrategiesfordeployingportablecamerasonanasneededbasisforaddressingcrime hot-spots,etc.Suchapplicationswouldoccurinareawherepowerorfiber-opticaccess mightbelimited. Asafinalnote,therearetelecommunicationcompaniesthatprovidesecuritycamera deploymentanddatastorageasaservicetocustomers.Althoughthisisnotthesubject ofthisagendaitem,CouncilshouldnotethatitispossiblethatFNM,inthefuture,could providepaidassistancetoindividualsandbusinesseswithinthecommunitythatdesire theirownHDqualitysurveillancesystemusingFNMfiberandservercapacity. A1.BudgetImpact:Nofundswerebudgetedforthispurchasein2011andnofunds wereincludedinthe2012proposedbudget.However,fundscouldcomeoutof theCapitalRevolvingFundwhichisthefundfromwhichtheCitypurchasesits equipment.TheCitycouldusefundsfromtheCapitalRevolvingFundthatare leftoverfrompiecesofequipmentthatwerebudgetedin2011thatwere purchasedbelowthebudgetedamountandpiecesofequipmentthatwerenotand willnotbepurchasedin2011buthadbeenincludedinthebudget. A2.StaffWorkloadImpact:FiberNetstafftimeforinstallingfiberandwiringfrom pedestalstocameralocations. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethepurchaseofsecurity/videosystemequipmentandcameras forCityfacilitiesatGrovelandPark,XcelBallfieldcomplex,andSwanPark. Underthisalternative,inadditiontothiscompletingtheinstallationasproposed, staffwillbeworkingonalistingandbudgetassociatedwithfuturecamera locationstobeprovidedtoCouncilforfutureconsideration. 2.Motionofother. CityCouncilAgenda:09/12/11 3 Therequestswiththisactionarebasedonneedsforsecuritycamerasinproblem areastodayalongwithaspecialSwanObservationcamera.Thereareotherfairly obviouslocationsthatCouncilmaywishtodiscussandpossiblefundin conjunctionwiththisagendaitem.Howevercostdatafortheseareasarenot availableatthistime.Theexpenseassociatedwitheachlocationwillvary dependingonavarietyoffactorsaffectingeachsite.Theyincludeandarenot limitedto: Webcamontopofthewatertower(s). Replacementofoldanalogcamerasandadditionofsomedigitalcamerasat theLiquorStore,MCC,DMV,andCityHall. EventualswitchovertocentralserveratHead-endbuildingforbackupand retrievalofrecordeddataforallcitycameras. InstallationofsecuritycamerasatBridgeParkandPioneerParkin replacementoftheformer“dummy”cameras. 3.Motiontoscalebackordenypurchaseofsecurityequipmentatthistime. Councilcouldtakethepositionthatfundsarenotbudgetedatthistimeandthus theexpenseshouldwait,orthatthecosttodevelopanddeploythetechnologyas proposedisnotjustified. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1fortheapprovaltopurchasetheequipmentfor securitysystemequipmentandobservationcameras.Thisinitialequipmentwouldserve asacornerstonetothecity’scapacitytoworkwiththeSheriff’sDepartmentindeterring andsolvingcrime.Inthefuture,staffwillbedevelopingalistofotherpotential applicationsforobservationandsecuritycamerasforCouncilreviewandconsideration. D.SUPPORTINGDATA: A-PhotosofGrovelandPark,XcelBallfields,SwanPark B-AxisP13networkiftheseries C-AxisQ6032E–PTZdomenetworkcamera D-QuoteofequipmentcostsfromDougLyseng DATASHEET AXIS P13 Network Camera Series comprises of indoor and outdoor-ready fixed cameras that deliver superb image quality with H.264 compression and are ideal for high-performance surveillance in any indoor or outdoor environment. The megapixel models also deliver HDTV video. AXIS P13 Network Camera Series Superb image quality for video surveillance in any environment. > Superb video quality including HDTV and 5 megapixel > P-Iris control > Multiple H.264 video streams > Digital PTZ and multi-view streaming > Outdoor-ready models AXIS P13 Series ranges from VGA-resolution cameras to 5-megapixel AXIS P1347 and AXIS P1347-E cameras, which also provide HDTV 1080p video. Most models are available in both indoor and “-E” outdoor-ready versions. The SVGA and megapixel cameras provide wide dynam- ic range, and day and night functionality for superb im- age quality in daylight and dark conditions. The 3- and 5-megapixel cameras also offer the unique and revolutionary P-Iris control, which allows the cameras to precisely control the iris position to optimize depth of field and lens resolution for optimal image sharpness. All AXIS P13 cameras deliver multiple H.264 and Motion JPEG video streams. H.264 greatly reduces bandwidth and storage needs without compromising image quality. With AXIS P1311, MPEG-4 Part 2 is also supported. All SVGA and megapixel models have a remote back focus function that enables the focus to be fine-tuned from a computer. The same models also offer digital pan/tilt/zoom, and the 3- and 5-megapixel cameras additionally provide multi-view streaming. AXIS P13 cameras support Power over Ethernet (PoE) for easy installation. The outdoor-ready models operate using PoE and High PoE in temperatures from -40 ºC to 50 ºC (-40 ºF to 122 ºF). AXIS P13 Series offers fixed network cameras suitable for a range of video surveillance applications, including government and industrial buildings, retail environments, airports, railway stations and schools. High-performance indoor/outdoor cameras Easy installation with focus assistant, remote focus and pixel counter Setting the focus on all AXIS P13 cameras is made easy with the focus assistant, which indicates with a flashing green LED when an image is in focus after manually adjusting the lens. Additionally, the SVGA and megapixel models offer remote back focus, which allows the focus to be fine-tuned from a computer. The pixel counter further helps the installer verify that the pixel resolution of an object fulfills regulatory or customer requirements, for example, for facial identification. Outdoor-ready models AXIS P13-E Network Cameras save installation time and costs since they are ready out of the box for mounting outdoors. The IP66-rated cameras have protection against dust, rain, snow and sunlight, and can operate in temperatures as low as -40 ºC (-40 ºF). The cameras are powered by Power over Ethernet, which makes installation easy since there is no need for a separate power cable. An integrated dehumidifying membrane eliminates any humidity caught in the camera enclosure during installation. The cameras enable easy mounting of an infrared illuminator under the enclosure. They come with a wall mount bracket, sunshield and an Ethernet cable with a pre-mounted gasket. Digital PTZ and multi-view streaming The SVGA and megapixel camera models support digital pan/tilt/ zoom, which allows a selected area of interest to be cropped from the full view for viewing or recording, thereby minimizing the bit rate and storage needs. The 3- and 5-megapixel cameras also support multi-view streaming, which allows several cropped view areas to be streamed simultaneously, simulating up to eight virtual cameras. Multi-view streaming with AXIS P1346/-E and AXIS P1347/-E Network Cameras One camera Full overview enabling cropped view areas Multiple virtual camera views (up to eight views possible) P-Iris control The 3-megapixel AXIS P1346/-E and the 5-megapixel AXIS P1347/-E cameras feature a new and advanced precise iris control, P-Iris, that sets new image quality standards for fixed cameras. It comprises a special P-Iris lens together with specialized software in the camera to enable the camera to set the best iris position for optimal image contrast, clarity, resolution, and depth of field. Having good depth of field—where objects at different distances from the camera are in focus simultaneously—allows more of a scene to be clearly visible. P-Iris is especially beneficial for megapixel cameras as it can help the cameras maintain the delivery of crisp, high-resolution images, even in difficult lighting situations. P-Iris uses the same type of connector and cable as the traditional DC-iris control, which is also supported by the 3- and 5-megapixel cameras for backward compatibility. For more on P-Iris and iris controls, go to: www.axis.com/corporate/corp/tech_papers.htm Technical Specifications – AXIS P13 Network Camera Series Camera Models: indoor AXIS P1311: VGA resolution AXIS P1343: SVGA resolution, day and night AXIS P1344: 1 MP/HDTV 720p, day and night AXIS P1346: 3 MP/HDTV 1080p, day and night AXIS P1347: 5 MP/HDTV 1080p, day and night Models: outdoor AXIS P1343-E: SVGA resolution, day and night AXIS P1344-E: 1 MP/HDTV 720p, day and night AXIS P1346-E: 3 MP/HDTV 1080p, day and night AXIS P1347-E: 5 MP/HDTV 1080p, day and night Image sensor AXIS P1311: Progressive scan RGB CMOS 1/4” AXIS P1343/-E: Progressive scan RGB CMOS 1/4” AXIS P1344/-E: Progressive scan RGB CMOS 1/4” AXIS P1346/-E, Progressive scan RGB CMOS 1/3” (effective) AXIS P1347/-E: Progressive scan RGB CMOS 1/2.5” Lens All AXIS P13 cameras use CS-mount lens AXIS P1311: 4.0 mm: 48° view*, F1.2, fixed iris AXIS P1343/-E: Varifocal 3-8 mm: 61° - 21° view*, F1.0, DC-iris AXIS P1344/-E: Varifocal 3-8 mm: 72° - 28° view*, F1.2, DC-iris AXIS P1346/-E: Varifocal 3.5-10 mm: 72° - 27° view*, F1.6, P-Iris; DC-iris lenses also supported AXIS P1347/-E: Varifocal 3.5-10 mm: 89° - 33° view*, F1.6, P-Iris; DC-iris lenses also supported *horizontal angle of view Day and night AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: Automatically removable infrared-cut filter Minimum illumination AXIS P1311: Color: 0.6 - 30000 lux, F1.2 AXIS P1343/-E: Color: 0.2 lux, B/W: 0.05 lux, F1.0 AXIS P1344/-E: Color: 0.3 lux, B/W: 0.05 lux, F1.2 AXIS P1346/-E: Color: 0.5 lux, B/W: 0.08 lux, F1.6 AXIS P1347/-E: Color: 0.5 lux, B/W: 0.08 lux, F1.6 Shutter time AXIS P1311: 1/5000 s to 1/4 s AXIS P1343/-E, AXIS P1344/-E: 1/24500 s to 1/6 s AXIS P1346/-E: 1/35500 s to 1/6 s AXIS P1347/-E: 1/25500 s to 1/6 s Video Video compression AXIS P1311: H.264 (MPEG-4 Part 10/AVC), Motion JPEG, MPEG-4 Part 2 AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: H.264 (MPEG-4 Part 10/AVC), Motion JPEG Resolutions AXIS P1311: 640x480 (VGA) to 160x120 AXIS P1343/-E: 800x600 (SVGA) to 160x90 AXIS P1344/-E: 1280x800* (1 MP) to 160x90 AXIS P1346/-E: 2048x1536 (3 MP) to 160x90 AXIS P1347/-E: 2560x1920 (5 MP) to 160x90 *1440x900 (1.3 MP) scaled resolution available via VAPIX® Frame rate MPEG-4 Part 2 AXIS P1311: 30 fps in all resolutions Frame rate H.264/ Motion JPEG AXIS P1311, AXIS P1343/-E, AXIS P1344/-E: 30 fps in all resolutions AXIS P1346/-E, AXIS P1347/-E: 3 MP mode: 20 fps in all resolutions; HDTV 1080p (1920x1080) mode and 2 MP 4:3 (1600x1200) mode: 30 fps in all resolutions AXIS P1347/-E: 5 MP mode: 12 fps in all resolutions Video streaming Multiple, individually configurable streams in H.264 and Motion JPEG (as well as MPEG-4 Part 2 with AXIS P1311) Controllable frame rate and bandwidth VBR/CBR H.264 Multi-view streaming AXIS P1346/-E: Up to 8 individually cropped out view areas. When streaming 5 view areas in VGA resolution, the rate is 20 fps per stream in H.264/Motion JPEG (3 MP capture mode) AXIS P1347/-E: Up to 8 individually cropped out view areas. When streaming 4 view areas in VGA resolution, the rate is 12 fps per stream in H.264/Motion JPEG (5 MP capture mode) Pan/Tilt/Zoom AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: Digital PTZ, preset positions, guard tour Image settings Compression, color, brightness, sharpness, contrast, white balance, exposure control, exposure zones, backlight compensation, fine tuning of behavior at low light, rotation Text and image overlay, privacy mask AXIS P1343/P1344/P1346/P1347: Corridor Format™ AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: Wide dynamic range - dynamic contrast, mirroring of images Audio Audio streaming Two-way Audio compression AAC LC 8/16 kHz, G.711 PCM 8 kHz, G.726 ADPCM 8 kHz Configurable bit rate Audio input/ output External microphone input or line input, line output AXIS P1311/P1343/P1344/P1346/P1347: Built-in microphone Network Security Password protection, IP address filtering, digest authentication, HTTPS encryption**, IEEE 802.1X network access control**, user access log Supported protocols IPv4/v6, HTTP, HTTPS**, QoS Layer 3 DiffServ, FTP, SMTP, Bonjour, UPnP, SNMPv1/v2c/v3(MIB-II), DNS, DynDNS, NTP, RTSP, RTP, TCP, UDP, IGMP, RTCP, ICMP, DHCP, ARP, SOCKS System integration Application Programming Interface Open API for software integration, including VAPIX® from Axis Communications, available at www.axis.com ONVIF, specification available at www.onvif.org AXIS Video Hosting System (AVHS) with One-Click Camera connection AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: API also includes AXIS Camera Application Platform Intelligent video Video motion detection, active tampering alarm, audio detection AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: AXIS Camera Application Platform Alarm triggers Intelligent video, external input Alarm events File upload via FTP, HTTP and email; notification via email, HTTP and TCP; external output activation; video and audio recording to local storage; pre- and post-alarm video buffering Installation aids Focus assistant, pixel counter AXIS P1343/-E, AXIS P1344/-E, AXIS P1346/-E, AXIS P1347/-E: Remote back focus General Casing Camera: Metal (zinc) AXIS P1343-E/P1344-E/P1346-E/P1347-E: IP66- and NEMA 4X-rated, IK10 impact-resistant aluminum enclosure Color: white NCS S 1002-B Processor and memory AXIS P1311: ARTPEC-B, 64 MB RAM, 32 MB Flash AXIS P1343/-E, AXIS P1344/-E: ARTPEC-3, 128 MB RAM, 128 MB Flash AXIS P1346/-E, AXIS P1347/-E: ARTPEC-3, 256 MB RAM, 128 MB Flash Power AXIS P1311/P1343/P1344/P1346/P1347: 8-20 V DC or Power over Ethernet (PoE) IEEE 802.3af AXIS P1311: max. 2.8 W, PoE Class 1 AXIS P1343/P1344: max. 6.4 W, PoE Class 2 AXIS P1346: max. 9.6 W, PoE Class 3 AXIS P1347: max. 9.0 W, PoE Class 3 AXIS P1343-E/P1344-E/P1346-E/P1347-E: PoE IEEE 802.3af max. 12.95 W or High PoE max 25.5 W Connectors RJ-45 10BASE-T/100BASE-TX PoE; 3.5 mm mic/line in, 3.5 mm line out; terminal blocks for power, 1 alarm input and 1 output Local storage SD/SDHC memory card slot (card not included) Operating conditions AXIS P1311/P1343/P1344/P1346/P1347: Humidity 20 - 80% RH (non-condensing) AXIS P1311: -10 ºC to 55 ºC (14 ºF to 131 ºF) AXIS P1343/P1344/P1346/P1347: 0 ºC to 50 ºC (32 ºF to 122 ºF) AXIS P1343-E/P1344-E/P1346-E/P1347-E: -30 ºC to 50 ºC (-22 ºF to 122 ºF) with PoE; down to -40 ºC (-40 ºF) with High PoE Approvals EN 55022, EN 55024, EN 60950-1, EN 61000-6-1, EN 61000-6-2, FCC Part 15 Subpart B Class B, VCCI Class B, C-tick AS/NZS CISPR 22, ICES-003 Class B AXIS P1311/P1343/P1344/P1346/P1347: EN 61000-3-2, EN 61000-3-3 AXIS P1343-E/P1344-E/P1346-E/P1347-E: EN 50121-4/IEC 62236, EN 60950-22, IEC 60068-2-6, IEC 60068-2-27, IEC 60529 IP66, NEMA 250 Type 4X, IEC 62262 IK10 AXIS P1346/-E: KCC Class B Weight AXIS P1311/P1343/P1344/P1346/P1347: 0.6 kg (1.3 lb.) AXIS P1343-E/P1344-E/P1346-E/P1347-E: 3.1 kg (6.8 lb.) Included accessories Stand, connector kit, Installation Guide, CD with installation tools, recording software and User’s Manual, Windows decoder 1-user license AXIS P1343-E/P1344-E/P1346-E/P1347-E: Wall mount bracket, sunshield, 5 m (16 ft.) Ethernet cable with a pre-mounted gasket More information is available at www.axis.com ** This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (www.openssl.org) ©2011 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ETRAX, ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB in various jurisdictions. All other company names and products are trademarks or registered trademarks of their respective companies. We reserve the right to introduce modifications without notice. Technical Specifications – AXIS P13 Network Camera Series 42 7 3 9 / E N / R 3 / 1 1 0 6 Dimensions: AXIS P13-E Network Cameras and wall mount bracket with internal cable channel 180 mm (7.1”) 204 mm (8”) 70˚ 8 7 6 5 4 3 2 1 8 7 6 5 4 3 2 1 A B C D E F SWEDEN Th i s d o c u m e n t i s o u r p r o p e r t y a n d s h a l l n o t w i t h o u t o u r p e r m i s s i o n i n wri t i n g b e a l t e r e d , c o p i e d , u s e d f o r m a n u f a c t u r i n g o r c o m m u n i c a t e d t o an y o t h e r p e r s o n o r c o m p a n y . E REV DESIGNER 16 2 m m ( 6 . 4 ” ) 405 mm (15.9”) 87 , 2 11 1 m m ( 4 . 4 ” ) 14 2 m m ( 5 . 6 ” ) 13 9 , 5 14 0 m m ( 5 . 5 ” ) 80 mm (3.1”) 40 mm (1.6”) 86 m m ( 3 . 4 ” ) 12 0 m m ( 4 . 7 ) 10 m m ( 0 . 4 ” ) 26 mm (1.0”) 55 mm (2.2”) 42 mm (1.7”) 56 mm (2.2”) AXIS P1311 lens AXIS P1343/-E lens AXIS P1344/-E lens AXIS P1346/-E lens AXIS P1347/-E lens 56 mm (2.2”) 151 mm (6.0”) 46 m m ( 1 . 8 ” ) 78 mm (3.1”) ( 7 ” ) 17 9 m m ( 6 ” ) 15 3 m m mm (3.5”)88 Dimensions: AXIS P13 Network Cameras Optional mounting accessories for outdoor modelsOptional accessories For information on AXIS Camera Station and video management software from Axis’ Application Development Partners, see www.axis.com/products/video/software/ AXIS T90A Illuminators Lenses Ceiling brackets with ball joint Adapter plate Pole mount Corner mount Wall bracket accessories Column mount with ball joint AXIS T8412 Installation Display AXIS PoE Midspan 1-port AXIS T8123 High PoE 30 W Midspan 1-port 12 8 m m ( 5 . 0 ” ) 15 6 m m ( 6 . 1 ” ) 12 9 m m ( 5 . 1 ” ) 10 2 m m ( 4 . 0 ” ) 343 mm (13.5”) Without sunshield With sunshield Wall mount arm Back side of wall mount bracket Max. inclination DATASHEET The IP66- and NEMA 4X-rated AXIS Q6032-E provides cost-efficient installation since no external housing is required. With Axis' Arctic Temperature Control, the camera not only can function at -40 °C (-40 °F) but also power up at that temperature following a power failure. AXIS Q6032-E has 35x optical and 12x digital zoom. It has a fast and precise pan/tilt response. The camera can also tilt 20° above the horizon for an extended tilt range of 220°, enabling better views, especially over uneven terrain. Intelligent video functionalities include auto-tracking, which enables the camera to automatically detect and follow a moving object within its field of view. AXIS Q6032-E PTZ Dome Network Camera is an outdoor-ready, high-performance PTZ dome designed for quick, easy and reliable installation in demanding surveillance applications. It is ideal for use at airports and seaports, as well as for city and perimeter surveillance. AXIS Q6032-E PTZ Dome Network Camera Advanced, outdoor-ready PTZ dome for demanding surveillance. > 35x optical zoom and 220° tilt > Outdoor-ready and Arctic Temperature Control > D1 resolution, day/night and H.264 > Auto-tracking > High Power over Ethernet (IEEE 802.3at) Day and night functionality, progressive scan, 128x wide dynamic range and D1 resolution (720x480 in 60 Hz, 720x576 in 50 Hz) contribute to the camera's superb video quality. The H.264 compression format ensures that image quality is not compromised while providing great savings in bandwidth and storage use. AXIS Q6032-E is powered through High Power over Ethernet using the supplied High PoE midspan. Power over Ethernet simplifies installation since only one cable is needed for carrying power, as well as video and pan/tilt/zoom controls. With High PoE, the camera can operate even during a power failure as the network can be connected to an Uninterruptible Power Supply. Note: Mounting brackets are sold separately Technical specifications – AXIS Q6032-E PTZ Dome Network Camera www.axis.com ©2011 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB in various jurisdictions. All other company names and products are trademarks or registered trademarks of their respective companies. We reserve the right to introduce modifications without notice. 41 4 6 5 / E N / R 2 / 1 1 0 8 Camera Models AXIS Q6032-E 60 Hz; AXIS Q6032-E 50 Hz Image sensor ¼” ExView HAD progressive scan CCD Lens f=3.4 – 119 mm, F1.4 – 4.2, autofocus, automatic day/night Horizontal angle of view: 55.8° - 1.7° Minimum illumination Color: 0.5 lux at 30 IRE F1.4 B/W: 0.008 lux at 30 IRE F1.4 Shutter time 1/30000 s to 0.5 s (60 Hz), 1/30000 s to 1.5 s (50 Hz) Pan/tilt/zoom E-flip, 100 preset positions Pan: 360° endless, 0.05° – 450°/s Tilt: 220°, 0.05° – 450°/s 35x optical zoom and 12x digital zoom, total 420x zoom Pan/tilt/zoom functionalities Guard tour Control queue On-screen directional indicator Video Video compression H.264 (MPEG-4 Part 10/AVC) Motion JPEG Resolutions D1 720x480 to 176x120 (60 Hz) D1 720x576 to 176x144 (50 Hz) Frame rate H.264 H.264: Up to 30/25 fps (60/50 Hz) in all resolutions Motion JPEG: Up to 30/25 fps (60/50 Hz) in all resolutions Video streaming Multiple, individually configurable streams in H.264 and Motion JPEG Controllable frame rate and bandwidth VBR/CBR H.264 Image settings Wide dynamic range (WDR), electronic image stabilization (EIS), manual shutter time, compression, color, brightness, sharpness, white balance, exposure control, exposure zones, backlight compensation, fine tuning of behavior at low light, rotation, aspect ratio correction, text and image overlay, privacy mask, image freeze on PTZ Network Security Password protection, IP address filtering, HTTPS encryption*, IEEE 802.1X network access control*, digest authentication, user access log Supported protocols IPv4/v6, HTTP, HTTPS*, SSL/TLS*, QoS Layer 3 DiffServ, FTP, SMTP, Bonjour, UPnP, SNMPv1/v2c/v3 (MIB-II), DNS, DynDNS, NTP, RTSP, RTP, TCP, UDP, IGMP, RTCP, ICMP, DHCP, ARP, SOCKS System integration Application Programming Interface Open API for software integration, including VAPIX® from Axis Communications available at www.axis.com Intelligent video Video motion detection, auto-tracking Alarm triggers Intelligent video, PTZ position Alarm events File upload via FTP, HTTP and email Notification via email, HTTP and TCP PTZ position, local storage Video buffer 56 MB pre- and post-alarm General Casing IP66- and NEMA 4X-rated metal casing (aluminum), acrylic (PMMA) clear dome, sunshield (PC/ASA) Processors and memory ARTPEC-3, 128 MB RAM, 128 MB Flash Power High Power over Ethernet (High PoE) IEEE 802.3at, max. 60 W AXIS T8124 High PoE Midspan 1-port: 100-240 V AC, max. 74 W Connectors RJ-45 for 10BASE-T/100BASE-TX PoE IP66-rated RJ-45 connector kit included Local storage SD/SDHC memory card slot (card is not included) Operating conditions -40 °C to 50 °C (-40 °F to 122 °F) Arctic Temperature Control enables camera start-up at temperatures as low as -40 °C (-40 °F) Approvals EN 55022 Class B, EN 61000-3-2, EN 61000-3-3, EN 61000-6-1, EN 61000-6-2, EN 55024, FCC Part 15 Subpart B Class B, ICES-003 Class B, VCCI Class B, C-tick AS/NZS CISPR 22, KCC Class B, EN 60950-1 IEC 60529 IP66, NEMA 250 Type 4X IEC 60068-2-1, IEC 60068-2-2, IEC 60068-2-78, IEC 60068-2-14, IEC 60068-2-30, IEC 60068-2-6, IEC 60068-2-27, IEC 60068-2-60, ISO 4892-2 Midspan: EN 60950-1, GS, UL, cUL, CE, FCC, VCCI, CB, KCC, UL-AR Weight 3.5 kg (7.7 lb.) Included accessories AXIS T8124 High PoE Midspan 1-port, IP66-rated RJ-45 connector kit, clear dome cover, sunshield, Installation Guide, CD with User's Manual, recording software, installation and management tools, Windows decoder 1-user license More information is available at www.axis.com * This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (www.openssl.org) Corner Dimensions Optional accessories AXIS T90A Illuminators AXIS T91A Mounting Accessories Wall Corner Ceiling Pendant kit AXIS Camera Station and video management software from Axis’ Application Development Partners. For more information, see www.axis.com/products/video/software/ AXIS T8310 Video Surveillance Control Board AXIS P8221 Network I/O Audio Module 28 0 m m ( 1 1 . 0 ” ) 24 8 m m ( 9 . 8 ” ) 232 mm (9.1”) AXIS Q603x-E Smoked Dome B Free of charge when ordered together with the camera EstimateforSecurityEquipment&Cameras Camera-AxisQ6032-EPTZdomecost$3199.00+$200.00formountinghardware. Camera-AxisP1346-EFixedcamerawithdigitalPTZcost$1399.00+$200formounting hardware. DigitalVideoRecorder(DVR)witha2TBharddrivecost$1,356.00.AQ6032-Ecamera recording24hoursfor7daysrequires1.93GBofstoragespace.Thisvaluewillvarydepending onlightingandactivity. Videorecordingsoftware$1195.00forafourcameraversion.Addoncameralicensesare$140 percamerauptoamaximumof64camerasatwhichtimetheCitywouldmoveuptothenext level(Enterprise)ofthissoftware. (fromDougLyseng–9/5/11) EstimateforSecurityEquipment&Cameras 2each-Camera-AxisQ6032-EPTZdomecost$3199.00+$200.00formountinghardware. 1each-Camera-AxisP1346-EFixedcamerawithdigitalPTZcost$1399.00+$200for mountinghardware. 1each-DigitalVideoRecorder(DVR)witha2TBharddrivecost$1,356.00.AQ6032-Ecamera recording24hoursaday,at1framepersecond,for7daysrequires1.93GBofstoragespace. Thisvaluewillvarydependingonlightingandactivity. 1each-Videorecordingsoftware$1195.00forafourcameraversion.Addoncameralicenses are$140percamerauptoamaximumof64camerasatwhichtimetheCitywouldmoveupto thenextlevel(Enterprise)ofthissoftware. TOTALESTIMATEDPRICE:$10,948+tax+labor(estimate8hourslabor) (fromDougLyseng–9/5/11) CityCouncilAgenda:9/12/11 1 7.ConsiderationofadoptingResolution#2011-85settingthe2012preliminarytaxlevy (TK) A.REFERENCEANDBACKGROUND: TheCityisrequiredtocertifyapreliminarylevytotheCountyAuditor/Treasureronor beforeSeptember15th.ThepreliminarylevywillbeusedtosendouttheTruthIn TaxationnoticestopropertyownersinNovember.Asyoumayrecall,oncethe preliminarytaxlevyissetthefinalpropertytaxlevycannotexceedthepreliminarylevy, butcanbelower.ThefinalpropertytaxlevymustbecertifiedtotheCountyAuditorno laterthanDecember28th. Staffhasbeentryingtodevelopa2012budgetthatwouldminimizethepropertytax effectonallpropertyowners.Howeverthepropertytaxlevywillhavevaryingeffectson propertyownersduetothenewwayhomesteadcreditisapplied.TheCity’s2011tax capacitywas$16,429,431andthetaxratewas46.729%.TheCountyestimatesthe City’staxcapacityat$15,308,085forpay2012whichmeans,ifthetaxratewereto remainat46.729%,theCitylevywoulddecreaseto$7,153,315.Alevyof$8,000,000 wouldincreasetheCity’staxrateto52.260%andwouldmeanalevyreductionof $856,070.Thismeansthatifapropertyhadthesamemarketvaluefortaxespayablein 2012astheydidinpay2011,thatpropertywouldseetheCitytaxincrease1%onahome valuedat$200,000. Ataxlevyof$8,856,070wouldallowtheCitytomaintainservicesatcurrentlevelsand beginfundingastormwatermaintenanceprogram($67,738)andpartiallyfundthe equipmentrentalfee($87,670). TheCity’slevysupports4differentfunctionsoftheCity,includinggeneralfund operations,thecommunitycenter,streetreconstructionactivities,andrepaymentofdebt. TheGeneralFundhasnowabsorbedthelevyfortheLibraryandShadeTreefundsas theyarenowactivitieswithintheGeneralFund. PriortothecouncilmeetingtheCouncilwillholdaworkshoptosetthepreliminarylevy, whichoncesetwillbeincorporatedintotheresolutionandsenttotheCountyfor certification. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-85settingthe2012preliminarypropertytax levyat$___. 2.Motiontoadoptapreliminarytaxlevyatanalternativeamount. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1fora2012preliminarylevyof$______. CityCouncilAgenda:9/12/11 2 D.SUPPORTINGDATA: ResolutionNo.2011-85 PropertyTaxLevysummaries PropertyTaxEffectsonResidentialandCommercialProperty ProposedBudgetsforGeneralandMCC CITYOFMONTICELLO RESOLUTIONNO2011-85 ADOPTINGTHE2012PRELIMINARYTAXLEVY WHEREAS,theFinanceDirectorhaspreparedandsubmittedtotheCityCouncilapreliminary budgetsettingforththereinhisestimatedneedsoftheCityofMonticelloforalloperationsand thedebtserviceforthefiscalyearcommencingJanuary1,2012;and WHEREAS,theCityCouncilhasreviewedthesameandhasmadesuchchangesthereinas appeartobeinthebestinterestoftheCityofMonticello;and NOW,THEREFORE,BEITRESOLVEDBYTHECOUNCILOFTHECITYOF MONTICELLO thatthepreliminarybudgetsosubmittedbytheFinanceDirector,togetherwith thechangesmadethereinbytheCityCouncil,beandsameherebyisadoptedasapreliminary budgetforthefiscalyearcommencingJanuary1,2012;and BEITFURTHERRESOLVED,thattherebeandherebyisapreliminarylevyforthefiscal yearcommencingJanuary1,2012,andthefollowingsumsfortherespectivepurposesindicated thereinuponthetaxablepropertyoftheCityofMonticello,towit: PRELIMINARY LEVY REVENUE General$ CommunityCenter$ Library$0 HRA/EDA$0 OAA$0 ShadeTree$0 DEBTRETIREMENT DebServiceFunds$1,218,752 CAPITALIMPROVEMENTS StreetReconstructionFund$ TOTALTAXLEVY $ TheaboveresolutionwasintroducedbyCouncilmember___,wasdulysecondedby Councilmember____,withthefollowingvotinginfavorthereof:____. Thefollowingvotinginopposition:____. TheCityAdministratorisherebyinstructedtotransmitacertifiedcopyofthisresolutiontothe CountyAuditorofWrightCounty,Minnesota. ADOPTEDBY theMonticelloCityCouncilthis12thdayofSeptember,2011. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator SUMMARYOFCITYPROPERTYTAXLEVIES 2006200720082009201020112012% Levy Levy Levy Levy Levy Levy Levy Change GeneralFund3,925,8803,843,5555,728,9295,257,3795,272,0655,407,8726,062,31812.1017% Parks780,125805,545000000.0000% Library36,66036,66038,00036,33219,321000.0000% Transportation15,5500000000.0000% ShadeTree29,59020,00033,96537,29830,000000.0000% OAA7,1006505,18500000.0000% HRA/EDA*22,6000000000.0000% DebtService*523,60000835,5561,234,5331,144,4371,218,7526.4936% CapitalImprovRevolving00000000.0000% CommunityCenter908,8951,246,5701,439,1501,296,6011,092,3531,100,0001,500,00036.3636% StreetReconstruction500,000547,020354,771286,834025,00075,000200.0000% TotalLevy$6,750,000$6,500,000$7,600,000$7,750,000$7,648,272$7,677,309$8,856,070 %Increase/Decrease0.00%-3.70%16.92%1.97%-1.31%0.38%15.35% Levylimitsfor2012arenolongerineffect. City'slevylimitfor2011is$8,439,090. City'slevylimitfor2010is$7,763,583. City'slevylimitfor2009was$7,668,206. *Notsubjecttolevylimits TaxCapacityTaxCapacity Tax%Total% Value Rate Levy Change Budget Change 199814,413,59727.0013,883,0139,906,772 199913,123,68135.1864,617,72518.92%11,775,40618.86% 200013,066,05736.2724,739,3252.63%13,599,85915.49% 200113,641,43137.1465,067,3426.92%17,145,85826.07% 20029,606,21267.6456,498,07928.23%17,233,1030.51% 200310,344,95065.5586,782,0184.37%18,428,6086.94% 200411,141,05262.4526,957,9152.59%21,825,36818.43% 200511,840,00058.7606,957,9150.00%28,586,68330.98% 200613,224,14451.0406,750,000-2.99%27,553,943-3.61% 200715,257,99642.6016,500,000-3.70%38,685,29140.40% 200816,190,59746.9427,600,00016.92%27,427,638-29.10% 200916,783,84346.1917,750,0001.97%38,034,98138.67% 201016,691,26645.8227,648,272-1.31%34,895,113-8.26% 201116,429,43146.7297,677,3090.38%42,965,73823.13% 201215,308,08557.8528,856,07015.35%-100.00% SUMMARYOFCITYPROPERTYTAXLEVIES ONRESIDENTIAL&COMMERCIALMARKETVALUES RESIDENTIAL 20022003200420052006200720082009201020112012 MarketValueofHome NetTax NetTax NetTax NetTax NetTax NetTax NetTax NetTax NetTax NetTax NetTax $135,000$913$885$843$793$689$575$634$624$619$631$6360.795%-30.371%109910 $175,000$1,184$1,147$1,093$1,028$893$746$821$808$802$818$8888.601%-24.979%153510 $200,000$1,353$1,311$1,249$1,175$1,021$852$939$924$916$935$1,04611.894%-22.704%180760 $250,000$1,691$1,639$1,561$1,469$1,276$1,065$1,174$1,155$1,146$1,168$1,36116.504%-19.519%235260 $275,000$1,860$1,803$1,717$1,616$1,404$1,172$1,291$1,270$1,260$1,285$1,51918.181%-18.361%262510 $300,000$2,029$1,967$1,874$1,763$1,531$1,278$1,408$1,386$1,375$1,402$1,67619.578%-17.396%289760 COMMERCIAL/INDUSTRIAL MarketValueofFacility $100,000$1,015$983$937$881$766$639$704$693$687$701$86823.804% $300,000$3,551$3,442$3,279$3,085$2,680$2,237$2,464$2,425$2,406$2,453$3,03723.804% $500,000$6,257$6,064$5,777$5,435$4,721$3,941$4,342$4,273$4,239$4,322$5,35123.804% $1,000,000$13,022$12,620$12,022$11,311$9,825$8,201$9,036$8,892$8,821$8,995$11,13723.804% $2,000,000$26,551$25,732$24,512$23,063$20,033$16,721$18,425$18,130$17,985$18,341$22,70723.804% $0 $500 $1,000 $1,500 $2,000 $2,500 $135,000$175,000$200,000$250,000$275,000$300,000 MarketValues CityPropertyTaxesonResidentialProperty 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 20022003200420052006200720082009201020112012 CityPropertyTaxesonCommercial/Industrial $100,000 $300,000 $500,000 $1,000,000 $2,000,000 2009201020112012 Community TaxRate TaxRate TaxRate TaxRate Differemce SouthsideTwp.11.88311.65510.055-10.055 ChathamTwp.10.76411.11011.960-11.960 FrenchLakeTwp.12.38812.47812.930-12.930 MarysvilleTwp.11.08111.91713.254-13.254 RockfordTwp.18.63017.35616.464-16.464 MonticelloTwp.12.76010.39816.883-16.883 CokatoTwp.17.43515.56516.971-16.971 MiddlevilleTwp.13.79014.85517.587-17.587 CorinnaTwp.20.14919.14517.889-17.889 FranklinTwp.18.36017.26918.478-18.478 WoodlandTwp.17.79917.33319.176-19.176 MapleLakeTwp.17.75517.82619.310-19.310 VictorTwp.18.31018.96420.004-20.004 StockholmTwp.20.88319.78221.469-21.469 BuffaloTwp.19.58320.70123.128-23.128 AlbionTwp.23.37223.85525.593-25.593 ClearwaterTwp.21.34824.06825.815-25.815 SilverCreekTwp.23.80924.01625.923-25.923 CityofOtsego26.97229.34234.014-34.014 CityofSt.Michael28.53330.58134.421-34.421 CityofBuffalo28.76435.98938.448-38.448 CityofAlbertville32.93936.70541.933-41.933 CityofHanover38.26640.92444.398-44.398 CityofMapleLake46.56246.25145.905-45.905 CityofDelano35.04042.42046.610-46.610 CityofMonticello46.19145.82246.729-46.729 CityofMontrose38.71642.68147.737-47.737 CityofDayton43.80450.86748.567-48.567 CityofRockford43.89946.14250.353-50.353 CityofHowardLake44.43446.60653.823-53.823 CityofAnnandale42.02548.48354.658-54.658 CityofCokato54.19559.93863.498-63.498 CityofWaverly60.49666.15568.759-68.759 CityofClearwater63.72268.42775.263-75.263 CityofSouthHaven82.57285.33093.540-93.540 1998199920002001200220032004200520062007200820092010 Population6,7497,0797,8688,3978,8399,77610,21110,66211,13611,25311,42311,45011,450 TaxLevy3,883,0134,617,7254,739,3255,067,3426,498,0796,782,0186,957,9156,957,9156,750,0006,500,0007,600,0007,750,0007,644,272 Taxespercapita575652602603735694681653606578665677668 TotalBudget9,906,77211,775,40613,599,85917,145,85817,233,10318,428,60821,825,36828,586,68327,553,94338,685,29127,427,63838,034,98134,692,446 Expenditurespercapita1,467.891,663.431,728.502,041.901,949.671,885.092,137.442,681.172,474.313,437.782,401.093,321.833,029.91 575 652 602 603 735 694 681 653 606 578 665 677 668 0 100 200 300 400 500 600 700 800 1998199920002001200220032004200520062007200820092010 PropertyTaxLevyPerCapita CityCouncilAgenda:09/12/2011 1 8.ConsiderationofsolicitingquotesforreplacementoftwoFireDepartmentVehicles (SJ,TK) A.REFERENCEANDBACKGROUND: TheFireDepartmentwouldlikeauthorizationtosolicitquotestoreplacetwoofits currenttrucks.ThefirsttruckisUtility#2.Thistruckhas146,180milesitandcurrently thetransmissionisnotfunctioning.Thetruckhashadtransmissionissuesoverthelast twoyearsandthetruckusesaboutonequartofoileverytwoorthreetimesitisused. Finallyifthetruckisusedat55mphorgreateritlosespowerandshudders. ThesecondtruckisGrass#1,whichisonloantothedepartmentfromtheDNRusing theirexcesspropertyprogram.Ithas144,514milesonit.Thistruckisbeginningtolose powerandbecomingamaintenancedrain. Grass#1hasaslidepumpunitwhichisownedbytheFireDepartmentandwouldbe movedintothereplacementtruck.Inadditiontheradios,lightbars,sirens,andloosefire equipmentwouldberemovedfrombothtrucksandreusedonthenewertrucks. TheFireDepartmentisseekingapprovaltosolicitquotesfortwousedtruckstoreplace Utility#2andGrass#1.Oneofthereplacementvehicleswouldbeapickupstylevehicle withatruckbedintheback.TheotherwouldbeaSUVstylevehicletobeusedas commandoperationsandfiremarshalvehicle.Thefundingsourceforthepurchaseof thesetwovehicleswouldbetheCapitalRevolvingFund.TheFireDepartmentincluded $35,000forthepurchaseofadutyofficervehicleinthe2011budgetintheCapital RevolvingFund;however,theywillnotbepurchasingthisvehiclein2011andwoulduse the$35,000topurchasethesetwovehicles. A1.BudgetImpact:The2011budgetincluded$35,000foradutyofficervehicle whichwouldbeusedtopurchasethesetwovehicles.ThereplacementofUtility 2andGrass1shouldalsoreducemaintenance/repaircostsinthefuture. A2.StaffWorkloadImpact:Thestaffimpactwouldbethetimeittakesdepartment stafftodraftthequotesandanalyzethequoteswhenreceived,bothofwhich shouldbeminimal. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizetheFireDepartmenttosolicitquotestoreplacetwofire vehicles. 2.MotiontoauthorizetheFireDepartmenttosolicitquotestoreplaceonefire vehicle. 3.Motiontonotauthorizesolicitationofquotesatthistime. CityCouncilAgenda:09/12/2011 2 C.STAFFRECOMMENDATION: TheFireDepartmentsupportsAlternative#1. D.SUPPORTINGDATA: None