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City Council Agenda Packet 10-24-2011AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, October 24, 2011 – 7 p.m. Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order and Pledge of Allegiance 2A. Approval of Minutes – October 10, 2011 Regular Meeting 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements, and staff updates a. Citizen Comments: b. Public Service Announcements: 1) Veolia donation presentation c. Staff Updates: 1) Building Department 5. Consent Agenda: A. Consideration of approving payment of bills for October 24th B. Consideration of approving new hires and departures for City departments C. Consideration of adopting Resolution #2011-98 approving contribution from Tom Perrault for the General Fund D. Consideration of accepting 3rd Quarter Financial Reports E. Consideration of adopting a City Purchasing Card Policy and Procedures F. Consideration of approving a request for extension of Conditional Use Permit for Planned Unit Development for a multi-tenant commercial development in a B-3 (Highway Business) District; Applicant: Cornerstone/DOJO LLC G. Consideration of adopting Resolutions #2011-99A & B accepting improvements and approving final payments to Straightline Concrete, Inc. and Decorative Pavement Markings for the Walnut Street Boulevard Improvements, City Project No. 11C003 SPECIAL MEETING 5:30 p.m. – Embrace Downtown Open House Memorial for Sheila Lawrence H. Consideration of approving the Wetland Replacement Plan Application for wetland mitigation/violation in Lot 1, Block 1, Otter Creek Crossing 4th Addition; Applicant: City of Monticello I. Consideration of approving a waiver of the Plan Review Fee for Jacobson Properties (Monticello Big Lake Pet Hospital) in accordance with the Business Expansion Incentive Pilot Program 6. Consideration of items removed from the consent agenda for discussion 7. Public Hearing – Consideration of adopting Resolution #2011-100 approving assessment roll for delinquent utilities to be certified for 2012 payable tax year 8. Public Hearing – Consideration of adopting Resolution #2011-101 approving assessment roll for delinquent miscellaneous accounts to be certified for 2012 payable tax year 9. Public Hearing - Consideration of adopting Resolution #2011-102 approving assessment roll for 2011 Street Reconstruction, City Project No. 11C001 to be certified for 2012 payable tax year 10. Consideration of approving Snow Plowing/Removal Policy for 2011-2012 season 11. Added items 12. Adjournment CityCouncilAgenda:10/24/11 1 5A.ConsiderationofapprovingpaymentofbillregistersforOctober24th (TK) A.REFERENCEANDBACKGROUND: TheattachedbillregisterscontainallinvoicesprocessedsincethelastCouncilmeeting. SubjecttoMNStatutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecks forpayment.ThedayfollowingCouncilapproval,paymentswillbereleasedunless directedotherwise. IfCouncilhasnoquestionsorcommentsonthebillregisters,thesecanbeapprovedwith theconsentagenda.Ifrequested,thisitemcanberemovedfromconsentanddiscussed priortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillregistersforatotalamountof$1,028,883.81. 2.MotiontoapprovethebillregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters CityCouncilAgenda:10/24/11 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Sally Neil Deputy Registrar Clerk DMV 10/13 PT Shannon Florek Deputy Registrar Clerk DMV 10/18 PT Name Reason Department Last Day Class Brian Vetsch Voluntary MCC 9/29 PT Dorothy Schmidt-Wyatt Voluntary MCC 4/13 PT Harry Lantto Voluntary MCC 8/31 PT David Mitchell Voluntary MCC 1/7 PT Brian Rousselow Voluntary Parks 10/14 Seasonal Jon Hirschey Voluntary Streets 10/28 Seasonal NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 10/19/2011 CityCouncilAgenda:10/24/11 1 5C.ConsiderationofadoptingResolution#2011-98toacceptcontributionfromTom PerraultfortheGeneralFund (CS) A.REFERENCEANDBACKGROUND: TomPerraultiscontributing$250forOctobertogointotheGeneralFund.Asrequired bystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneedstoadopt aresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2011-98 CityofMonticello RESOLUTIONNO.2011-98 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TomPerraultCash$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TomPerraultCityofMonticelloGeneralfund(Oct) AdoptedbytheCityCouncilofMonticellothis24thdayofOctober,2011. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/24/11 1 5D.Considerationofaccepting3rd QuarterFinancialReport (TK) A.REFERENCEANDBACKGROUND: Attachedisthe20113rd quarterfinancialstatusreport.Thereporthasseenactivitypick up,asmoreactivityoccursduringthe2nd and3rd quartersoftheyearthaninthefirst quarter.ThroughthethirdquartertheCityisingoodshapecomparedtobudgetandis verysimilartolastyear’srevenueandexpenditureactivity. Theconcernsthroughthethirdquarteroftheyearisstillbuildingpermitrevenue comparedtobudgetappearstobefallingshort,buttherearesomecommercialpermits thatstillneedtobeissued.Alsointerestratesarebelowbudgetandremainverylowas someoftheCity’sgovernmentsecuritieswithinterestratesat3%orabovecontinuetobe called,whichforcesustoreinvestatlowerratesorextendthelengthofmaturitiesto achievesimilarrates. Ontheexpendituresideoftheledger,lineitemsforiceandsnowactivityarealittlehigh, butshouldbeoffsetbyotheractivitiesbeingunderbudget. ThegoodnewsisrevenuesfortheDMVandLiquorFundsshouldexceedexpenditures byalargeamount(seereport)fortheyear.FiberNetrevenuesarebelowexpensesas expectedandwillrequirethefinancialsupportofotherCityfunds. Allotherrevenueandexpendituresappeartobein-linewithbudgetamounts. A1.BudgetImpact:Thequarterlyreportshaveverylittlebudgetimpactotherthan stafftimetopreparethereport. A2.StaffWorkloadImpact:Thereporttakesstaffacoupleofhourstoprepare,but thehopeisthenewsoftwaresystemwillreducethistimeinthefuture. B.ALTERNATIVEACTIONS: 1.Motiontoacceptthe20113rd quarterfinancialstatusreport. 2.Motiontonotacceptthe20113rd quarterfinancialstatusreport. C.STAFFRECOMMENDATION: TheCitystaffsupportsAlternative#1. D.SUPPORTINGDATA: 20113rd QuarterFinancialStatusReport SeptemberInvestmentSchedule 1 20113rd QuarterFinancialStatusReport Welltheyearis3quartersoveralready,asistheCity’sfiscalyear.Throughthree quartersoftheyear,itwouldappearthattotalrevenuesfortheCitywillfinishtheyear belowbudgetaswillexpendituresandexpenses.Expendituresshouldalsofinishtheyear exceedingrevenues,butalargepartofthatisduetorevenuesandexpendituresinthe DebtServiceandCapitalImprovementFunds. Overall In2010,thefinancestaffcleanedupandproperlyaccountforsomeofitsrevenuesand expendituresaccounts,whichresultedintherecordingofsomeextra(unusuallyhigh) revenuesandexpenditures.AlsotheCityissuedthe2010improvementbondswhich increasedrevenuesin2010comparedto2011.Thisiswhyrevenuesin2010arehigher comparedto2011.Thechartbelowshowseachfundtypecomparedtobudgetforyears 2009and2010throughtheendofthe3rd quarter(September,30th). Revenues:2010 2010 %2011 2011 % Budget 3rdQTRYTD Received Budget 3rdQTRYTD Received GeneralFund6,329,450 6,033,125 95.32%6,393,620 3,347,147 52.35% SpecialRevenueFunds 6,110,647 3,705,254 60.64%6,421,694 3,038,184 47.31% DebtServiceFunds6,064,497 5,014,176 82.68%6,322,683 4,520,875 71.50% CapitalImprovementFunds5,602,320 2,731,710 48.76%4,752,002 661,127 13.91% EnterpriseFunds8,620,167 4,745,976 55.06%12,138,168 7,584,285 62.48% TotalRevenues32,727,081 22,230,241 67.93%36,028,167 19,151,618 53.16% Expenditures:2010 2010 %2011 2011 % Budget 3rdQTRYTD Spent Budget 3rdQTRYTD Spent GeneralFund6,329,450 4,594,887 72.60%6,393,620 4,725,945 73.92% SpecialRevenueFunds7,521,339 5,377,884 71.50%9,042,560 4,969,785 54.96% DebtServiceFunds 6,845,275 7,394,918 108.03%6,904,275 6,286,968 91.06% CapitalImprovementFunds4,289,220 1,681,842 39.21%4,744,500 1,732,915 36.52% EnterpriseFunds9,909,830 9,434,993 95.21%15,880,783 8,280,914 52.14% TotalExpenditures34,895,114 28,484,524 81.63%42,965,738 25,996,527 60.51% 2011expendituresaresimilarto2010expendituresatthistime.Assummerandfall winddown,sodomanyoftheoutdoorconstructionprojectsandthestartupofwinter expenditureactivity;sobeing60%spentatthispointisapositive. GeneralFund TheCityhasrecorded49%ofitspropertytaxrevenuesofarin2011,whichisgoodif youconsiderthatifeveryonepaidtheirfirsthalftaxestheCityshouldhavecollected 50%ofitspropertytaxbudget.Consideringtheeconomytoonlyhaveabouta1% delinquencyrateisreallygood.Permitrevenuesarebelowbudgetbuttherearestilla 2 fewcommercialpermitstobeissued,whichshouldbringpermitrevenuesin-linewith theirbudget.HoweverIdofeelrevenueswillfinishtheyearbelowbudgetamounts.The tablebelowcompares2011and2010budgetsand3rd quarterrevenuesfortheGeneral Fund. 2010 2010 %2011 2011 % Budget 3rdQTRYTD Received Budget 3rdQTRYTD Received PropertyTaxes5,297,065 5,274,662 99.58%5,362,622 2,632,939 49.10% Licenses&Permits296,650 160,978 54.27%296,250 186,601 62.99% IntergovernmentalRevenues114,801 203,177 176.98%139,740 196,157 140.37% ChargesforServices306,023 187,253 61.19%330,096 176,718 53.54% Fines&Forfeits300 165 55.00%200 1,085 542.50% Miscellaneous269,611 206,890 76.74%264,712 153,647 58.04% TransfersfromOtherFunds45,000 0 0.00%0 0 0.00% TotalGeneralFundRevenues6,329,450 6,033,125 95.32%6,393,620 3,347,147 52.35% OntheexpendituresidetheCityhasspent74%ofitsbudgetthroughSeptember.The tablebelowcompares2011and2010budgettoactualexpendituresbydepartment. 2010 2010 %2011 2011 % Budget 3rdQTRYTD Spent Budget 3rdQTRYTD Spent GeneralGovernment1,372,973 1,106,547 80.59%1,403,829 1,028,887 73.29% PublicSafety1,697,794 1,270,012 74.80%1,710,383 1,216,879 71.15% PublicWorks2,275,156 1,518,551 66.74%2,299,770 1,579,002 68.66% Miscellaneous165,593 205,584 124.15%94,063 373,429 397.00% Parks744,590 448,823 60.28%732,500 477,713 65.22% EconomicDevelopment 73,344 45,370 61.86%153,075 50,035 32.69% TotalGeneralFdExpenditures 6,329,450 4,594,887 72.60%6,393,620 4,725,945 73.92% GeneralFundhasspent73.9%oftheirbudget,whichisslightlyhigherthan2010for spendingthroughthe3rd quarter.Havingspentonly73.9%ofthebudgetwhenweare 75%ofthewaythroughtheyearisgoodconsideringthatmostoftheone-time expenditureswerealreadymadeearlierthisyearandsincewehavenotyetallocatedthe variousinsurancecoststothevariousdepartmentandfundsyet,whichiswhy miscellaneousexpendituresare397%spent.TheCityshouldbeabletoendtheyear belowtheGeneralFundbudget,howeverexpendituresmayexceedrevenuesdepending onearlywintersnowandsecondhalfpropertytaxcollections. The generalgovernmentdepartment iscurrentlyabovebudgetamounts,butshouldend theyearbelowbudget.ThemainreasonistheCityspentjustover73%ofitsbudgetis theCityhaspaidforcomputerequipmentandvariousmaintenanceagreements,which areonetimeexpendituresandthusthegeneralgovernmentdepartmentshouldendthe yearunderbudget. 3 The publicsafetydepartment isonly71%spentandallactivitiesarenearorslightly belowbudgetsofar.Allactivitieswithinthepublicsafetydepartmentarebelowbudget andshouldfinishtheyearbelowbudget.Theoneexceptioncouldbethefireactivity whichwilldependonthenumberoffiredepartmentcallsinthe4th quarteroftheyear. SofartheCityhaspaidout72%ofbudgetedfirewages,butahighnumberofcallsinthe fourthquartercouldpushthefireactivityoverbudget.Evenifthishappens,thepublic safetybudgetshouldfinishtheyearunderbudget. The publicworksdepartment hasspent68.7%oftheirbudgetsofarandshouldendthe yearunderbudget.Oneofthereasonsthisdepartmentisunderbudgetisthetime chargedtothe2011streetreconstructionprojectfortheconstructioninspectors,ofwhich 100%oftheirtimewasbudgetedinthisdepartment.Finally,thesnowandiceactivity willbepurchasingsaltandsandfortheearlysnowseasonshortlyanddependingonsnow couldhaveexpenses,whichcouldpushthisactivityoverbudget.Howevergenerallyif snowandiceisoverbudget,theStreetsandParksbudgetsareunderbudgetduetotime spent(salaryandbenefit)allocations. Thebudgetforthe miscellaneousdepartment appearstobeoverbudget(124%spent) butitshouldbeontargettofinishtheyearalittleabovebudget.TheCityhaspaidits 2011insurancepoliciesoutoftheunallocatedinsuranceactivityandwillbeallocating thecoststothevariousdepartmentsandfundsinthe4th quarteroftheyear.Oncethat allocationiscompletedthemiscellaneousdepartmentwillbeontracktofinishtheyeara littleabovebudget. The parksdepartment isbelowbudgetduetopathwaymaintenanceandchemical expenditureswhichare58%and41%spentrespectively.Wagesandcorresponding benefitsarealsounderbudgetduetotimebeingallocatedtootherareasorprojects.So thedepartmentshouldendtheyearbelowbudget.Finally,the economicdevelopment department isalsobelowbudgetsofarthisyearandshouldcompletetheyearbelow budgetbyyear-end. Insummary,IbelievetheGeneralFundrevenueswillfinishtheyearbelowbudget,as willexpenditures.Lookingatthingsrightnowmyexpectationwouldbethat expenditureswillfinishtheyearslightlyaboverevenuesdependingonthenumberoffire callsandthenumberofsnoweventsovertherestoftheyear,unlesspermitrevenues increase,alongwithdevelopmentrelatedfees. SpecialRevenueFunds SpecialRevenueFundsarefundswhichtheusesoftheirrevenuesarerestrictedfor specificpurposesbyagoverningbody.TheCitycurrentlyoperates17specialrevenue funds,eachwiththeirownbudgets.FundssuchastheLibrary,ShadeTree,and CommunityCenteralldependonapropertytaxlevytosupporttheiractivities.Belowis thechartcomparingeachSpecialRevenueFund’sbudgettoactualthroughSeptember 30th. 4 ThetotalrevenuebudgetforallSpecialRevenueFundsis$3,038,184andtheCityhas collected47.3%ofthesesofar.Thosefundswhichcollectpropertytaxesortax incrementshaveonlyreceivedtheirfirsthalftaxsettlement,withthebalancetobe receivedinDecember. TheCity’sthreeaccessfundsandparkandpathwaydedicationfund,whichdependon newdevelopmentsandpermitfees,arestrugglingwiththeeconomy.TheSanitarySewer AccessFundhascollectedonly19.2%oftheirbudget.TheStormWaterAccessFund hasonly14.8%collectedmainlyfrominterestearnings.TheWaterAccessFundhas onlycollected9.5%oftheirbudgetedrevenues,whiletheparkandpathwaydedication fundhascollected0.98%.Thesefourfundsrevenueswillfallshortofbudgetamounts. Ontheexpenditureside,thefundsasagrouphavespent55.0%oftheirbudgeted expenditures.ThemajorityoftheSpecialRevenueFundsexpendituresaretransfersto otherfundsfordebtserviceorcapitalprojects.ExpendituresfortheEDAFundarefor thefirsthalfpay-as-you-goobligations(thesecondhalfwillbepaidinDecember).The CommunityCenterFundhasspent79%ofitsbudgetduetosummerprogramsand designcostsrelatedtothenatatoriumimprovements,whichwasnotbudgeted.Thechart onthefollowingpageshowstheSpecialRevenueFundsbudgettoexpenditures. 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 BudgettoActuals-Revenues Budget 3rdQTRYTD 5 OneofthemorepositiveitemstoreportistheDMVrevenueshaveexceeded expendituresby$57,695throughthreequartersoftheyear,withrevenuesontrackto exceedtheirbudgetamountsandwithexpendituresbelowbudgetamounts.Barring anythingmajor,theDMVshouldhaverevenuesexceedsexpendituresbyasubstantial amountfor2011. DebtServiceFunds TheCityhasmadeitsdebtpaymentfortheyear,soexpendituresshouldbecompletedfor theyearastheyare91%spent.OntherevenuesidemostofthetransfersofCityfunds fortheCityshareofdebtpaymenthavebeenmadeandthefirsthalfspecialassessments havebeencollected.SecondhalfspecialassessmentswillbereceivedinDecemberand thesefundsstillhavetheir3rd and4th quarterinterestearningstobereceived. OveralltheCityhasoutstandingdebtof$60,011,000asof9/30/11,ofwhich$26,445,000 isfortheFiberNetbondissue.TheamountofdebtoutstandingisveryhighforaCityof oursize,butithasalottoduewiththefinancingoftheinterchangeproject,whichstill hasbondsoutstandingof$15,660,000asof12/31/11(currentlybeingrefinance)andthe FiberNetbond.IsaythisbecausethecommontoolforcomparingdebtfromoneCityto anotherisdebtpercapitaandIoftenseetheserangingfrom$700to$2,500,andthe averageofcitieswithabondratingofAa3(thisiswhatMonticello’sbondratingis currently)inMinnesotais$1,744.Ifweusethecurrentpopulationof12,759for 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 BudgettoActuals-Expenditures Budget 3rdQTRYTD 6 Monticello,ourdebtpercapitais$4,703.43,whichis$710.24lowerthanlastyearatthis time.Againyoucanpointtothefiberproject,interchangeproject,wastewatertreatment plantandcommunitycenterprojectsasgoodreasonstobehighanddoesnotmeanthe Cityisinbadfinancialhealth. CapitalProjectFunds MostoftheCapitalProjectFundactivitiestakeplaceinthesummermonthsdueto Minnesotaweather.Projectsizesaffectbothcostsandrevenuesfromoneyeartothe nextsocomparingthemtopastrevenueandexpendituresalsoisnotagoodgage.The 2011budgetdidincludebudgetamountsof$4,744,500fortheCapitalProjectFunds.So fartheCapitalProjectFundshaveexpendituresof$1,732,915mostlyforthe2011street reconstructionprojectandrevenuesof$661,127,whichismostlyStateAidStreet Maintenancefundsrelatedtothe2010and2011streetreconstructionprojects. EnterpriseFunds TheCityhasfiveEnterpriseFundsthatitoperates.TheseareoperationsthattheCity runslikeabusiness.TheWaterandSewerFundsthroughSeptemberhavebilledand recordedrevenuesforthefirsttwoquartersoftheyearandwillbillforthethirdquarter inOctober.TheLiquorandCemeteryFundsreceivetheirrevenuesonaprettyconsistent basisthroughouttheyear,withDecemberfortheLiquorFundbeingitsbusiestperiod. FinallytheFiberNetMonticelloFundrevenuecontinuestogrowasnewcustomersare signedupforservice.BelowisthetableofbudgettoactualfortheEnterpriseFund revenuesforthepasttwoyears: 20102010%2011 2011 % Budget 3rdQTRYTD Received Budget 3rdQTRYTD Received WaterFund989,977429,04743.34%990,434 524,299 52.94% SewerFund1,536,625780,19950.77%1,558,180 898,989 57.69% LiquorFund4,121,5703,293,49379.91%4,492,098 3,444,403 76.68% CemeteryFund24,2216,44126.59%35,265 17,609 49.93% FiberNetMonticelloFund1,947,774236,79612.16%5,062,191 2,698,985 53.32% Total8,620,1674,745,97655.06%12,138,168 7,584,285 62.48% Asyoucanseetherevenuestotalfor2011comparedtobudgetaresimilarto2010figures asfarapercentageandamountreceivedtodatewiththeexceptionofFiberNet. RevenuesforFiberNetwerebasedontheoriginalbusinessplanandwearebehindthat planduetolawsuit.AlsofromthechartaboveyoucanseeLiquorFundrevenuesfor 2011exceed2010revenuesthrough9/30by$150,910. Ontheexpendituresidetherearenobigsurpriseseither.Justliketherevenuesthe expendituresfortheWaterandSewerFundsarewellbelowbudget.AsistheFiberNet MonticelloFund,whosebudgetwasbasedonthebusinessplanplussomeconstruction costs.TheLiquorFundexpensebudgetisclosetobeing75%spentthroughthethird quarterbutthatisduetoincreasedsalesresultinginincreasedordersofsupplies. 7 2010 2010 %2011 2011 % Budget 3rdQTRYTD Spent Budget 3rdQTRYTD Spent WaterFund1,307,876 324,797 24.83%1,393,330 382,150 27.43% SewerFund2,477,121 871,893 35.20%2,579,030 960,519 37.24% LiquorFund4,107,434 2,883,359 70.20%4,397,199 3,197,807 72.72% CemeteryFund39,169 14,325 36.57%34,950 13,211 37.80% FiberNetMonticelloFund1,978,230 5,340,619 269.97%7,476,274 3,727,227 49.85% Total9,909,830 9,434,993 95.21%15,880,783 8,280,914 52.14% AllfundsexcepttheFiberNetMonticelloFundandpossiblytheSewerFundappearto beonpacetotakeinmorerevenuethantheyspendastherevenuecollectionisonlyfor halftheyearcomparedtoexpendituresfor3quartersoftheyearintheWaterandSewer Funds.Oncealltherevenuesarerecordedfortheyearthesefundsshouldhaverevenues exceedingtheiroperatingexpenses,howeverrevenueswillnotfullyoffsetexpensesfor assetdepreciation. TherevenueandexpenditurebudgetsfortheFiberNetMonticelloFundassumedtheCity wouldhavethesystemfullyconstructedandrunningandthecostwouldbeforoperations andsomecostsforcompletinginfrastructure;howevertheexpensesin2011areforboth someconstructionandoperationsofthesystem.However,evenasrevenuescontinueto growasnewcustomerssignupforservices,theCitywillhavetoprovidecashsupport fromotherCityFundstokeepFiberNetoperatingin2011andinto2012. Investments Finally,theCity’sinvestmentactivityhasbeenrelativelyminor.AsofSeptember30th theCityhad$23,946,400investedatanaverageinterestrateof3.12%andanaverage yieldof2.97%.Thiscomparesto$23,009,989atanaverageinterestrateof3.59%and averageyieldof3.49%ayearago.Theeconomyandlowinterestratescontinuetohurt theCity’sreturnoninvestments.ForthefirsttimetheCity’sinvestmentshaveayield below3%.Investmentearningaslowas3%arebeingcalledandreplacementinterest ratesarebetween1%and2%forinvestmentmaturingoverthesameperiod.Rightnow theCityisreceivingthebestinterestratesonCD’sandothergovernmentalbondissues. Thebreakdownoftheinvestmentsisonthefollowingpage: 8 FHL=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s= CertificateofDeposits;FNMA=FederalNationalMortgageAssociation;FFCB=FederalFarmCredit Bank;FHLMC=FederalHomeLoanMortgageCorporation. Belowistheinvestmentbreakdownbetweenthirdquarter2010and2011: Investments:2010 2011 CD's 4,274,000 5,578,000 FNMA5,092,988 5,285,000 FFCB1,928,000 3,228,000 FHLMC7,969,000 5,329,000 FHL 2,365,000 1,880,000 OtherGovmt.Bonds0 1,100,000 MoneyMarkets1,381,001 1,546,400 Total23,009,989 23,946,400 AttachedwithsupportingdataaretheinvestmentholdingsoftheCityasofSeptember 30th. Conclusion Overallrevenuesshouldendtheyearnearbudgetamounts,whileexpendituresshould finishtheyearbelowbudget.Buildingpermitsandrelatedfeesandchargesarestill fallingbelowbudgetedrevenues.Taxcollectionsappeartobestrongthroughthefirst halfoftheyear.TheDMVandLiquorFundshouldmakeaprofitfor2011andexceed 2010profits.HowevertheFiberNetFundstillhasexpensesexceedingrevenuesbya largemarginandwillneedtobesupportedbyotherCityfundsforoperationsin2011and into2012. CD's FNMA FFCB FHLMC FHL Money Markets OtherGovmt. Bonds InvestmentsbyType CityCouncilAgenda:10/24/11 1 5E.ConsiderationofadoptingCityPurchasingCardPolicyandProcedures (TK) A.REFERENCEANDBACKGROUND: TheCityisworkingwithUSBankonaprogramtoprovideCitystaffapurchasingcard programforvariouscitypurchases.Theadvantagesarelistedintheintroductionofthe attacheddraftPurchasingCardPolicyandProceduresdocument.Inadditiontothe benefitslisted,theprogramwillprovidecashcreditsonthecards,whichwillresultin minorsavingstotheCity.HoweverwiththisprogramandwithanyCitypurchases,the Cityneedstofollowcertainprocedurestoavoidmisuseofthecardsandmaintainproper auditcontrols. TheattacheddraftPurchasingCardPolicyandProceduresallowstheCitytomaintainthe controlsnecessaryforsuchacardprogram.Staffisstilldevelopingthelistofemployees whowouldreceivepurchasingcards,spendinglimits,andanyotherrestrictionstoplace onpurchasingcapabilities(ScheduleA). AttachedforreviewistheCardUserAgreementthatemployeeswouldberequiredto readandsignbeforeacardisissuedtothatemployee(AppendixA).Staffisworkingon arequestformforsupervisorstousetorequestcardsfortheiremployees(AppendixB). AlsoattachedisasampleCardTransactionFormthatwouldbeusedtoreportpurchase cardtransactions(AppendixC). A1.BudgetImpact:TheprogramshouldreducecoststotheCitybyreducingcheck costs,timespentonbankreconciliations,andthroughcashbackcreditstheCity willreceive. A2.StaffWorkloadImpact:Therewouldbelittlestaffworkloadimpactforthis program. B.ALTERNATIVEACTIONS: 1.MotiontoapprovethePurchaseCardPolicyandProceduresandthePurchase CardUserAgreement. 2.MotiontoapprovethePurchaseCardPolicyandProceduresandthePurchase CardUserAgreement,withadjustmentsbyCouncil. 3.MotiontodenythePurchaseCardPolicyandProceduresandthePurchaseCard UserAgreement. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1fortheapprovalofthePurchaseCardPolicyand ProceduresandthePurchaseCardUserAgreement. CityCouncilAgenda:10/24/11 2 D.SUPPORTINGDATA: PurchasingCardPolicyandProcedures AppendixA-PurchasingCardUserAgreement AppendixB–RequestforPurchaseCard(future) AppendixC–CardTransactionForm(sample) ScheduleA–employeelistforpurchasecards(template) CITY OF MONTICELLO, MINNESOTA PURCHASING CARD POLICY AND PROCEDURES Introduction Efficiencies in the City’s purchasing process are gained through the of use purchase cards. The following are situations where the use of purchase cards will allow for better productivity and savings:  Local vendors are paid on a timelier basis.  May increase the speed in obtaining materials.  Fewer checks are written. This allows for fewer lost checks and reduced time for bank reconciliation.  Eliminates the need for employees to use their personal credit card and seek reimbursement when making on-line purchases and registering for conferences.  Reduces the need to complete credit applications for vendors where few or low dollar purchases are made.  Allows swift cancellation of employee’s ability to charge after employment termination.  Reduces costs by eliminating invoicing fees.  Reduces cost through cash rewards program.  Purchases can be directly traced to the cardholder. Overview This policy is intended to be consistent with the City’s Purchasing Policy and Minnesota State Statutes. The Finance Director may use his judgment and discretion while delegating and implementing this policy. The City’s purchasing cards are not credit cards. The outstanding balance must be paid in full each month. No cash access (ATM) is allowed. Purpose The purpose of these procedures is to establish regulations for the use of city purchase cards in order to maintain a clear accounting for purchases made with these cards. These guidelines will reduce the potential loss and misuse of cards. It will also provide employees with a flexible and convenient method to make purchases for the City of Monticello. Eligible Employees The Finance Director in consultation with Department heads will determine which personnel will be assigned cards and any restrictions that will pertain to individuals’ cards. Refer to Schedule A for current list of employees and restrictions to issued cards. A purchasing card will be issued to a specific employee in that employee’s name and can be used by ONLY that employee. Before taking possession of the purchasing card, the employee must read and sign the credit card user agreement (Appendix A) A supervisor may request a credit card for an employee by completing a “Request for Purchase Card” form (Appendix B). The Finance Director may use his discretion in approving requests. Procedures 1. Employees will be required to read and sign a City Purchase Card User Agreement prior to receiving a purchasing card. 2. A city purchase card may be used at any merchant that accepts Visa except as the City my otherwise restrict or direct. 3. All purchases must be made subject to applicable State and Federal laws and the City’s purchasing policy. 4. It is the responsibility of the cardholder to insure that the card is used only for legitimate City business expenditures in accordance with the cardholder’s job duties and also that no one but the cardholder uses the card. 5. Upon making a purchase, the cardholder shall complete the “Card Transaction” form (Appendix C), and attach the required documentation. Supervisors must forward these forms and documentation to the accounts payable clerks on a weekly basis or sooner if possible. Documentation must follow City purchasing policy and include detailed receipt when merchandise or food is purchased. No summarized card receipts will be accepted. 6. If a card is lost or stolen, it is the responsibility of the employee to contact the card issuer bank and the Finance Director as outlined in the Card User Agreement. 7. Improper use of the card will result in disciplinary action up to and including termination of employment as outlined in the city’s personnel manual. 8. When the cardholder’s employment with the city terminates, the employee will return the card to his supervisor. The supervisor will immediately notify the Finance Director who will direct his staff to cancel the card. 9. On-line reporting tools will be utilized by the finance department to monitor purchases and the expenses charged on the card will be compiled in a separate report and presented to the city council for approval. 10. All rewards (cash back credits) belong to the City. 11. The Finance Department should be notified as soon as possible of any problems, issues, or discrepancies an employee has with use of the purchasing card. *********************************************************************** ADOPTED BY the City Council of Monticello this 24th day of October, 2011. CITY OF MONTICELLO _____________________________ Clint Herbst, Mayor ATTEST: ____________________________ Jeff O’Neill, City Administrator APPENDIXA PURCHASINGCARDPOLICY “UserAgreement” TheuseoftheCityU.S.BankOneCardisaliabilitytotheCityofMonticelloandnotapersonalliability tothecardholder.Itwillnothaveanyimpactonthecardholder’spersonalcreditrating.Yoursignature belowisverificationthatyouhavereadtheCity’sPurchaseCardPolicyandagreetocomplywithitaswell asthefollowing: 1.IagreethecardisforCity-approvedpurchasesonlyandwillneverbeusedforpersonalcharges. 2.IagreetofollowtheCity’spurchasingpolicyforallcarduse. 3.Thecardisissuedinmyname.Iwillnotallowanyotherpersontousethecard. 4.ImproperuseofthiscardcanbeconsideredmisappropriationofCityfunds.Thiswillresultin disciplinaryactionuptoandincludingterminationofemployment. 5.AllchargeswillbebilleddirectlytoandpaiddirectlybytheCity.Thebankcannotacceptany moniesfrommedirectly;thereforeanypersonalchargesbilledtothecitywillbemisappropriationof Cityfunds. 6.Ifthecardislostorstolen,IwillimmediatelynotifyUSBankCorporateCustomerServicebycalling the24hourtelephonenumber1-800-344-5696andtheFinanceDirectorat763-271-3211.Iwillalso follow-upwithawrittenlettertomysupervisorandcopytheFinanceDirector. 7.Iagreetosurrenderthecardimmediatelytomysupervisoruponterminationofemployment,whether forretirement,voluntaryorinvoluntaryreasons. 8.WithintwodaysofmakingapurchasewithmycardIwillcompleteandsubmittomysupervisora CardTransactionForm.Iwillattachtheoriginalreceiptandanyothersupportingdocumentationfor thepurchasetotheCardTransactionForm. 9.Iwillworkwiththefinancedepartmenttoresolveanydiscrepancieswithregardtoactivityonmy card. 10.Iunderstandapurchasercardisnotnecessarilyprovidedtoallemployees.Assignmentisbasedon myneedtopurchasematerialsfortheCityand/ortoprovideforCitytravel.Mycardmayberevoked basedonchangeofassignmentorlocation.Iunderstandthecardisnotanentitlementnorreflective oftitleorposition. ________________________________________________________ EmployeeSignature SupervisorSignature _________________________________________________________ EmployeePrintedName SupervisorPrintedName Date ____________________Department __________________ APPENDIXB PURCHASINGCARDPOLICY “RequestforPurchaseCard” Thisformisintheprocessofbeingdrafted.ItwillbeusedbyaDepartmentSupervisorto requestacreditpurchasingcardforanemployee. APPENDIXC PURCHASINGCARDPOLICY “ParksDeptCardTransactionForm” Tobecompletedbypurchaser: Pleaseattachtheinvoice/receiptandanyotheravailabledocumentationtothisform. TransactionType:___In-store___Phoneorder___Internet___Other Amount $_______________ Transactionfor: ___Supplies____Repairparts___Rental___Parking ___SeminarsorHotelReservations:Attendee(s)___________________________ Date/Location____________________________________________ Pleasecircleyourname: TomPawelk _____________________________TomGrossnickle EmployeeSignature LeoSchroden JoshBerthiaume DerekWipper Tobecompletedbysupervisor: _____________________________________________________________________ SupervisorSignatureCodeDateapproved FinanceDepartmentUse: J/Edate:___________ Initials:______ ScheduleA ProposedCardholderList Enabled/Restricted Department EmployeeName JobTitle EmployeeNumber Purchases 101Admin O'NeillJeffreyR CityAdministrator 1988802 101Admin ShumanCatherineM DeputyClerk/ProjectCoord 1989903 101Admin BurriKerryT AdministrativeAssistant 2009021 101CH SchumannAngelaMarie CommDevelDirector 2003059 101Admin LeerhoffVickiJan Receptionist 2009014 101CH BarnettLivgardMeganE EconomicDevDirector 2008044 101CH ErgenTracyLeann HumanResourceManag 2008043 101Fire JoergSteven FireChief 1994032 101Fire SimpsonMarc FireInspector 1987011 101Fire AckermanTim Firefighter 2000039 101Fire DahlheimerLuke Firefighter 1996034 101Bldg HackenmuellerRonaldGeorge ChiefBuildingOfficial 2006019 101Bldg HennesseyDanielJames BldgInspector/Code 2005036 101Bldg WardDebraA BldgPermitTechnician 1999012 101Eng WestbyBruceRaymond CityEngineer 2005037 101Eng BoseThomasG EngineeringTechnician 1990004 101Eng LudvigsonKarenAnn EngineeringTechnician 2005025 101Fin KellyThomasRichard FinanceDirector 2007028 101Fin McIntireAngelaJoy Asst.FinanceDirector 2011001 101PW PaschkeRobertDonald PublicWorksDirector 2008069 101PW GreenElizabethE AdminAssistant-PW 1994016 101PW HoglundJulieK OfficeSpecialist-PW 2004028 101Streets MooresThomasJ StreetsSuperintendent 1983305 101Streets GapinskiAllenR ShopMechanic/Operator 1988801 101Streets HaalandMichaelElwood StreetsMaintenForeman 2006005 101Streets EiseleJamesM StreetsMaintenanceOper 1990007 101Streets RogersMichaelJ StreetsMaintenanceOper 1999010 101Streets BarnesToddM StreetsMaintenanceOper 1999018 101Streets HoglundRogerAllen StreetsMaintenanceOper 2006031 101Parks PawelkThomasK ParksSuperintendent 1999003 101Parks GrossnickleThomasP ParksMaintOperator 1997018 101Parks SchrodenLeoA ParksMaintOperator 2000124 101Parks BerthiaumeJoshuaBacklund ParksMaintOperator 2008026 101Parks WipperDerekEdward ParksMaintenanceForema 2007056 217 JohnsonAnnaM DeputyRegistrarMan 2000084 217 JacobsonDianeL DepRegistrarClerk/FT 1980001 226 BaltosKathleenM CommCenterDirector 1999011 226 MenthPatriciaM EventCoordinator 2000021 226 CahillSaraRenee Program/OperationsCoord 2006020 226 WeldonBrianP BuildingMaintSuper 2000079 226 MitchellCorinneM AquaticDirector 2000022 226 GresserMichaelW LeadBldgMaint/Custod 2000107 226 HabermanRandallE LeadBuildingMaint/Cust 2000123 601/602 TheisenMattJ W&SCollectionSup 1979902 601/602 RuotsalainenJerodLee W&SCollectForeman 2002028 601/602 JonesDanielLee W&SCollectionOpe 2002021 601/602 WeisSeanBrian W&SCollectionOpe 2003007 609 JohnsenRandallJackie LiquorStoreManager 2008059 AllbutselectMCC employeesrestricted frompurchasingalcohol andthenonly3.2beer forBallfieldsduring summermonths. ScheduleA ProposedCardholderList Enabled/Restricted Department EmployeeName JobTitle EmployeeNumber Purchases 609 FischbachMichaelR AsstLiquorStoreManage 1996001 609 PhillipsRyanLouis LiquorStoreClerkFT 2009017 609 BassKathleenL LiquorStoreClerk/FT 2001036 609 WilkeCherylD LiquorStoreClerk/FT 2002054 655 RanftBen FNMManager HBCemployee 655 HenningMatthewWard TechnicalServicesSuper 2009019 655 DeMaraisBrettDouglass AccountManager 2010003 655 Tobedetermined FiberPlantManager 2010016 655 BakerKimberlyAnn CustomerServiceRep 2004038 Generalpertransacionlimit Generalcreditlimit DeptHeads $1,000 $50,000 Otheremployees $500 $5,000 CityCouncilAgenda:10/24/2011 1 5F.Considerationofapprovingarequestforone-yearextensionofConditionalUse PermitforPlannedUnitDevelopmentforamulti-tenantcommercialdevelopment inaB-3(HighwayBusiness)District;Applicant:DOJO/CornerstoneProperties (AS) A.REFERENCEANDBACKGROUND: ThePlanningCommissionreviewedthisitemduringitsSeptemberregularmeetingand tabledactionontherequestedextension.TheCommissionnotedthatsincethetimeof theoriginalapproval,thebasezoningordinancefortheB-3Districthadchanged significantly,andtheCity’sstandardsforthereviewandapprovalofthePUDhadalso beenamended.TheCommissionwasinterestedinadiscussionwiththeapplicant regardingmodificationstothesiteandbuildingplanstobetterconformtothose standards.TheCommissionersthereforerequestedanopportunitytospeakwiththe applicantregardingtheplannedunitdevelopment. Subsequently,duringtheOctoberPlanningCommissionmeeting,applicant representative,WayneElamofCommercialRealtySolutions,waspresenttoaddressthe PlanningCommissionregardingthesematters.Mr.Elamstatedthathehadspokenwith thepropertyowners,whohaveindicatedthatitistheirintenttoreconfigurethebuildings tobettermarketthepropertiestoHighway25,andtorevisethesiteplanaccordingly. Mr.Elamstatedthatwiththoseintendedrevisions,theownership/applicantwouldalso incorporatedesignelementstobettermeettheamendedstandards,aswellasapossible requestforrezoningtoB-4.DuringtheOctobermeeting,itwasclarifiedforthe applicantthatthesepotentialchangeswouldthenrequireanamendmenttoPUDwithin theone-yeartimeframe. Withthatunderstanding,theapplicantrequestedthatthePlanningCommissionmove forwardtheextensionoftheexistingCUPforoneyear.Duringthattime,theapplicant intendstoworkonthestatedmodificationstothesiteplanandsubmitanapplicationfor amendmenttoPUD. Theoriginallyproposeddevelopmentincludedtheconstructionoftworetailcommercial buildingslocatedona1.7acresitelocatedsouthofDundasRoadandeastofState Highway25.TheoriginalPUDwasreviewedbythePlanningCommissiononAugust 5th,2008andapprovedbythe CityCouncilonAugust11th,2008.Duetonon-use,the conditionalusepermitfortheCUPwassettoexpireonAugust5th,2011.The MonticelloZoningOrdinancerequiresthatconditionalusepermitsexpireduetonon-use afteroneyear. FollowingthetestimonyattheOctobermeeting,thePlanningCommissionrecommended thattheCityCouncilapprovetheoneyearextensionoftheCUPforPUD,contingenton submissionofanapplicationforamendmenttothedevelopmentstagePUDconsistent withthecurrentB-4zoningstandards.ThePUDextensionisalsoconditionedonthe requirementthatallpreviouslyapprovedconditionsapplytoanyextensionofthepermit. CityCouncilAgenda:10/24/2011 2 A1.BudgetImpact:None. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: ThePlanningCommissionunanimouslyrecommendsalternative1below. 1.Motiontoapproveaone-yearextensionofConditionalUsePermitforPlanned UnitDevelopmentforamulti-tenantcommercialdevelopmentinaB-3(Highway Business)DistrictforDOJO/CornerstonePropertiescontingentonsubmissionof anapplicationforamendmenttothedevelopmentstagePUDconsistentwiththe currentB-4zoningstandardsandconformancewithallpreviouslyapproved conditions. 2.Motiontodenytheone-yearrequestforextensionofConditionalUsePermitfor PlannedUnitDevelopmentforamulti-tenantcommercialdevelopmentinaB-3 (HighwayBusiness)DistrictforDOJO/CornerstonePropertiesbasedonafinding tobemadebytheCityCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: ExhibitA:ApplicantRequest ExhibitB:PlanningCommissionReport,August5th,2008 ExhibitC:PlanningCommissionMinutes,August5th,2008 ExhibitD:CityCouncilMinutes,August11th,2008 ExhibitE:ConditionalUsePermitPlandocuments DOJOREQUEST From:CaryHourscht[chourscht@lampertyards.com] Sent:Tuesday,August30,20119:22AM To:AngelaSchumann Angela, CanyoupleaseputCornerstone/DojoontheSept.6th.planningcommissionagenda.Forconsiderationof extendingTheCup/Pudusepermitforantheryear.Duetothecommercial/economicslowdown. Hopefullywithantheryear.Theconditionswillchange.Werewecangetstartedwiththeproject. Thankyouforyourtime CaryHourscht 763-807-8664Cell Planning Commission Agenda – 08/05/08 8. Public Hearing – Consideration of a request for Conditional Use Permit for Planned Unit Development for a multi-tenant commercial development in a B-3 (Highway Business) District. Applicant: Cornerstone/DOJO LLC. (NAC) BACKGROUND Cornertsone/DOJO Properties, LLC is seeking a Planned Unit Development Conditional Use Permit (PUD/CUP) to allow the construction of two retail commercial buildings upon a 1.7 acre site located south of Dundas Road and east of State Highway 25. The processing of a PUD is specifically necessary to accommodate the location of two principal buildings upon a single lot of record. The underlying zoning of the subject property is B-3, Highway Business. ANALYSIS Planned Unit Development. As shown on the submitted site plan, the applicant wishes to locate two principal buildings upon a single lot. To accommodate this condition, the processing of a PUD/CUP is necessary. A Planned Unit Development allows for flexibility in performance standards with the understanding that the development will be held to higher standards of site and building design than would ordinarily be required. It is the responsibility of the applicant to design the development with significant benefits and communicate those benefits to the City as a basis for allowing a CUP/PUD. Comprehensive Plan. The City’s Comprehensive Plan directs commercial use of the subject property. Thus, the proposed use of the property is consistent with the land use directives of the Plan. Zoning. The subject site is zoned B-3, Highway Business. The purpose of the B- 3, Highway Business District is to provide for and limit the establishment of motor vehicle oriented or dependent commercial and service activities. The B-3 District allows a wide array of commercial activities. As a condition of PUD approval, uses within the two commercial buildings will be limited to those allowed in the B-3 District. Access. Access to the site is provided from two points long Cedar Street. Considering there are no access points along the east side of Cedar Street, there are no alignment issues that need to be considered. However, the south access location may raise concerns as it relates to the future commercial development of the adjoining parcel. Along Cedar Street, the City has required commercial projects to minimize access locations for traffic safety. This southern access point should be designed in such a way as to permit cross access with the adjoining future development. This may include either an agreement to provide access to the proposed location, or (preferably) a joint location straddling the property line. Planning Commission Agenda – 08/05/08 2 Parking. The parking requirement for retail and service establishments is one off-street parking stall for each 200 square feet of net floor area. Using this “net area” calculation, 10 percent of the total building area is presumed to be reserved for hallways, restrooms, utilities and the like. As a result, the parking requirement for the proposed commercial use is as follows: Square Feet Ratio Required Spaces North Building 9,504 gsf (8,553 nsf) 1 space per 200 nsf 43 spaces South Building 5,472 gsf (4,925 nsf) 1 space per 200 nsf 24 spaces Total 14,976 gsf (13,478 nsf) 67 spaces Note: Parking ratio applies to retail and service establishments As calculated above, a total of 67 off-street parking spaces are required of the proposed commercial use. In satisfaction of this requirement, a total of 69 stalls have been proposed on the amended plan. In accordance with ADA requirements, three of the proposed stalls have been designated as handicapped stalls, although it would appear that these may be better located near building entrances to meet the intent of the handicapped parking regulations. It should be noted that the required off-street parking supply assumes retail use of the two buildings. If, at some future point, a restaurant use (which has a greater parking supply requirement) is proposed, it will likely be necessary to increase the site’s existing off-street parking supply. This could only occur via a PUD amendment. As part of the processing of such amendment, the applicant would need to demonstrate compliance with applicable off-street parking requirements. All proposed parking stalls and drive aisles have been found to meet the minimum dimensional requirements of the ordinance. With one exception, the parking lot design is considered well conceived. To better accommodate vehicular backing maneuvers, it is recommended that the parking stall in the extreme southwest corner of the site (along the site’s southern boundary line) be eliminated. Building Design. As shown on the submitted building elevations, the proposed commercial buildings are to be finished in horizontal cement board siding with manufactured stone provided on the front elevations. Building colors have not been noted. As a condition of PUD/CUP approval, building colors should be specified and subject to City approval. The proposed buildings measure 27 feet in height and satisfy the maximum two story height requirement imposed in the B-3 zoning district. With the exception of the front entrance canopies, a hip roof design is proposed. All roof areas are to be finished in asphalt shingles. Planning Commission Agenda – 08/05/08 3 While the proposed buildings meet applicable building height and material requirements of the ordinance, staff has some concern in regard to the “back of the building” appearance provided along Highway 25, Dundas Road and Cedar Street. These areas will be highly visible to passersby. With previous retail projects along Cedar Street, the City has required “four-sided architecture” to enhance the views of the projects from all sides, particularly given the high visibility of these buildings. Upgraded materials on exposed walls have been required of the Monticello Travel Center project, the Warnert retail project, and the retail buildings along Cedar Street west of Wal-Mart. Staff has recommended that the walls exposed to the public streets on this project be improved with additional stone detailing, particularly around the door areas, including some of the same column architecture which is proposed for the entrance side of the buildings. Setbacks. As shown below, all applicable setback requirements of the B-3 zoning district have been satisfied: Front Yard Side Yard Rear Yard Required Setbacks 30 feet 20 feet 30 feet Proposed Setbacks 32 feet feet 71 feet Note: 30 foot setback applied to side yards which abut public rights-of-way Landscaping. A landscape plan was submitted as a part of a recent addition to the application packet. The landscape plan shows a total of 23 trees, meeting the minimum requirement for a commercial site with a site perimeter of approximately 1,100 linear feet. The landscaped parking islands meet the minimum area for such islands. Staff would comment that while the landscape plan meets the minimum, it could be enhanced through additional plantings along the perimeter of the site, particular along Highway 25 and the south boundary. Lighting. To date, a lighting plan has not been submitted. Prior to the City taking official action on the application, it is recommended that a photometric lighting plan be submitted in accordance with ordinance requirements. Signage. The applicants have proposed a freestanding sign as a recent submission, reducing the parking supply in the front of the building to accommodate the sign location. The proposed sign is 20 feet in height and a total sign exposure of approximately 128 square feet in sign area. The sign is mounted on two poles with a stone base, presumably matching the stone on the building. This sign is the only freestanding sign on the project, and appears to meet the City’s sign requirements within a PUD. The submitted front building elevations identify wall sign panels for the individual building tenants. The total maximum allowable sign area for any wall Planning Commission Agenda – 08/05/08 4 is determined by taking 10 percent of the gross silhouette area of the front of the building up to 100 square feet, whichever is less. The subject site has legal frontage on Highway 25, Dundas Road and Cedar Street making the north building eligible for wall signage on its north, east and west sides. The south building is eligible for wall signage on its east and west facades. As a condition of PUD/CUP approval, all site signs must meet applicable location and dimensional requirements of the ordinance. Trash. As shown on the submitted site plan, trash enclosures are proposed on the east side of the site near the two Cedar Street access points. To be specifically noted is that both enclosures are located in front of the building line, making them highly visible to business patrons. While the location of such enclosures (near site entrances) is understood from a functional standpoint, the locations are considered less than ideal from a visual perspective. To address this concern, consideration should be given to attaching such enclosures to the principal buildings. Considering the proximity of the enclosures to the adjacent principal buildings (approximately 7 feet), attached enclosures would reduce site clutter and minimize the visual presence of the trash handling areas. Such enclosures or “wing walls” should be finished in materials similar to those used on the principal buildings, including the stone elements. Loading. It assumed that loading and deliveries will occur through front entrances to the various commercial tenants. While service or fire doors are provided on the “back” side of the two buildings, such doors are not accessible either by driveway or sidewalk. As a condition of PUD/CUP approval, the handling of loading activities should be addressed by the applicant (to the satisfaction of the City). Engineering Issues There are several details identified by the City’s Engineering staff relating to utilities, grading and drainage, and related items. The staff met with the applicants as a part of the project review and have agreed to address those issues pursuant to the discussions at that meeting. A copy of the engineers report is included with this packet, and its recommendations are included here by reference. The comment letter does not incorporate the results of the staff discussion. Grading and Drainage. Issues related to grading and drainage should be subject to comment and recommendation by the City Engineer. Easement. As shown on the submitted site plan a United Power Association (UPA) easement is proposed in the southwest corner of the subject site. The easement area is overlaid by off-street parking. The acceptability of this Planning Commission Agenda – 08/05/08 5 condition should be subject to comment and recommendation by the City Engineer. Utilities. Issues related to utilities should be subject to comment and recommendation by the City Engineer. Right-of-Way Dedication. Consistent with the recommendation of City staff, the northeast corner of the subject property should be dedicated as public right-of- way. Such dedication (as depicted upon the submitted site plan) will better accommodate necessary street turning radii and provide additional area within which utilities may be installed. It is recommended that such dedication occur prior to building permit issuance. This issue should be subject to additional comment by the City Engineer. Dundas Road Vacation. As a condition of PUD/CUP approval, it is recommended that a narrow strip of the Dundas Road right-of way (as depicted on the submitted site plan) be vacated and combined with the subject property. To be noted is that such strip of right-of way was originally owned by the property owner east of the subject site. Upon its vacation, such right-of-way would thus be conveyed to such property owner. Thus, the adjacent property owner will need to convey the vacated strip to the subject site. Such vacation/conveyance should occur prior to building permit issuance. ALTERNATIVE ACTIONS Regarding the request for a for Planned Unit Development Conditional Use Permit (PUD/CUP) approval, the City has the following options: 1. Motion to recommend approval of the PUD/CUP, based on a finding that the proposed use is consistent with the intent of the B-3 District, subject to the conditions outlined in Exhibit Z. 2. Motion to recommend denial of the PUD/CUP, based on a finding that the proposed use does not satisfy the intention of planned unit development by providing higher development standards than would normally be required. RECOMMENDATION The proposed use, a Planned Unit Development Conditional Use Permit (PUD/CUP) for two retail commercial buildings, appears to be consistent with the intent of the B-3 District and compatible with existing and anticipated future Planning Commission Agenda – 08/05/08 6 surrounding uses. To qualify for PUD consideration, a project must demonstrate that it exceeds the minimum standards of the zoning ordinance. Staff has made a series of suggestions in this regard related to access, landscaping, and building materials. With these improvements, staff would recommend approval of the PUD. SUPPORTING DATA Exhibit A: Location Map Exhibit B: Application Package, including: Title Sheet Site Plan Grading Plan SWPPP SWPPP Details Utility Plan Water & Sanitary Details Storm, Sidewalk & Street Building Plan – North Elevations Landscape Plan Landscape Detail Monument Sign Detail Exhibit C: City Engineer’s Comments Exhibit Z: Conditions of Approval Planning Commission Agenda – 08/05/08 7 EXHIBIT Z Conditions of Approval 1. The proposed site access point locations be revised subject to review and approval by the City Engineer. 2. Any future proposal to accommodate uses which generate a greater off-street parking demand (i.e. restaurants), the processing of a PUD amendment and additional parking shall be required. 3. To better accommodate vehicular backing maneuvers, the parking stall in the extreme southwest corner of the site (along the site’s southern boundary line) be eliminated. 4. Building colors be specified and subject to City approval. 5. The applicant revises the building materials as discussed in this report, particularly as related to the building facades facing the surrounding streets. 6. The landscape plan be amended to increase planting on the site, particularly along the south and west boundary areas. 7. A photometric lighting plan be submitted, in accordance with ordinance requirements, subject to City approval. 8. Consideration be given to attaching the two trash enclosures to the adjacent principal buildings. Such enclosures or “wing walls” should be finished in materials similar to those used on the principal buildings. 9. Requirements of the City Engineering staff are complied with, as agreed to at the staff-applicant meeting on July 29, 2008 10. Right of way dedications and vacations are finalized prior to final building permit approval. CityCouncilAgenda:10/24/11 1 5G.ConsiderationofadoptingResolutions#2011-99A&Bacceptingimprovementsand approvingfinalpaymenttoStraightLineConcrete,Inc.andDecorativePavement MarkingsfortheWalnutStreetBoulevardImprovements,CityProjectNo.11C003 (BW) A.REFERENCEANDBACKGROUND: CityProjectNo.11C003,WalnutStreetBoulevardImprovements,consistedofremoving existingbrickpaversfromvariousboulevardareasalongWalnutStreetbetween7th Street WestandBroadwayandinstallingstamped,coloredconcretecloselymatchingthecolor andpatternoftheexistingbrickpaversinthesamelocations,aswellaswithintheislands oftheBlock35municipalparkinglot.Improvementsalsoincludedremovingand replacingnumerousplainconcretesidewalkpanelsalongWalnutStreetinfrontofCargill KitchenSolutions,theCommunityCenter,andHi-WayLiquors,aswellasreplacingthe twobrickpaverpedestriancrosswalksattheintersectionofWalnutand5½th Streetwith aggregatereinforcedthermoplasticcrosswalkmarkings. OnJuly11,2011,CouncilacceptedtheFeasibilityReportforCityProjectNo.11C003 andawardedacontracttoStraightLineConcrete,Inc.tocompletealloftheconcrete workforthisprojectatanestimatedcostof$80,000.TheexecutedcontractwithStraight LineConcreteincludedatotalof10,743squarefeetofstamped,coloredconcrete,4,303 linealfeetofcobblestoneborderstamping,and950squarefeetofplainconcretesidewalk installations,whichwereprimarilylocatedinfrontofCargillKitchenSolutionsandon thesouthsideofHi-WayLiquors.TheworknexttoHi-WayLiquors,whichwasnot identifiedintheFeasibilityReport,wasaddedtotheprojectforthepurposeofreplacing theexistingpearocklandscapingwithconcretewalkforeaseofmaintenanceandto preventpearockfromwashingintotheCity’sstormsewersystem,whichwasanon- goingissue.ThetotalexecutedcontractamountforStraightLineConcreteendedup being$81,806.55. Councilshouldalsobeawarethatstaffreceived,athalf-price,onefullseteachofthe herringboneandcobblestoneborderstampsthatwereusedontheprojectincaseanyof thestamped,coloredconcreteinstallationsneedtoberepairedorreplacedinthefuture. Staffbelievessuchrepairworkcanpotentiallybedonein-house. OnJuly25th CouncilawardedacontracttoDecorativePavementMarkingstoreplacethe twobrickpaverpedestriancrosswalksattheintersectionofWalnutStreetand5½th Street withnew TrafficPatternsXD applications,whichareaggregatereinforcedthermoplastic markingsmeltedontostampedbituminouspavementthatcloselyresemblethecolorand designoftheexistingbrickpavercrosswalks.Theestimatedcostforthisworkwas identifiedat$8,750.Theactualinvoicedcostendedupbeing$7,870.50. Thewarrantyperiodforthethermoplasticpavementmarkingsisone-yearfromthedate ofinstallation,whichwasSeptember19,2011.DuringthiswarrantyperiodDecorative PavementMarkingswillreplaceanylossofproductaslongasthelossisnotthedirect resultofanyworn,damaged,oroilstainedpavement. CityCouncilAgenda:10/24/11 2 StraightLineConcreteoffersnowarrantyperiodfortheirconcretework.However,it shouldbenotedthatthecontractorappliedtwocoatsofsealanttoallstamped,colored concretesurfacesfollowinginstallation,andthatCitystaffwillapplysealantonanon- goingbasistoensuremaximumlife.Thiswasnotdonewiththepreviousbrickpavers causingprematuredeteriorationofthebricksduetodirectexposuretode-icing chemicals.Nextspring,PublicWorksstaffwillalsocleanandsealthecontroljointsthat weresaw-cutintothestamped,coloredconcreteusingcoloredcaulk. TheCityCouncilisherebyrequestedtoaccepttheprojectascompleteandapprovefinal paymenttoStraightLineConcrete,Inc.intheamountof$29,579.90andtoDecorative PavementMarkingsintheamountof$7,870.50.Thefollowingpaperworkwasrequested fromthecontractorsandsomeitemshavealreadybeenreceived. 1.Satisfactoryshowingthatthecontractorhascompliedwiththeprovisionsof MinnesotaStatutes290.92requiringwithholdingstateincometax(IC134form). 2.Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorby reasonsofthecontracthavebeenfullypaidorsatisfactorilysecured(lien waivers). 3.ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety (StraightLineConcreteonly)–thishasbeenreceived. Staffisindicatingtheprojectiscompleteandreadyforacceptanceandfinalpaymentin accordancewiththecontractsandCityofMonticelloEngineeringandConstruction Standards.Followingreceiptofallpaperwork,anduponCouncilapproval,final paymentwillbereleased. A1.BudgetImpact:PerpreviousCouncilmotion,paymentfortheseimprovements, whichtotal$89,677.05,willbetakenfromtheStreetReconstructionFundwhich hasacurrentbalanceofabout$2,700,000.Inaddition,Citystaffspentabout $2,500toremovetheexistingpaverbricksandconcreteedgestripsfromthe pedestriancrosswalks,torepavethecrosswalks,andtobackfilltheedgesofthe newconcreteinstallations. A2.StaffWorkloadImpact:StreetsDepartmentstaffremovedtheexistingbrick pavercrosswalks,compactedthesubgrade,pavedthecrosswalks,andback-filled theedgesalongallnewconcreteinstallations,withtheexceptionofthe“Swan Walk”whichwasback-filledbyCommunityCenterstaff.Variousstafffrom PublicWorksandEngineeringadministeredandinspectedtheproject. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolutions#2011-99A&Bacceptingtheimprovementsand approvingfinalpaymentof$29,579.90toStraightLineConcrete,Inc.,and $7,870.50toDecorativePavementMarkings,subjecttoreceiptoffinal paperwork. CityCouncilAgenda:10/24/11 3 2.Donotaccepttheimprovementsandapprovefinalpayment. C.STAFFRECOMMENDATION: StaffrecommendsselectingAlternative#1. D.SUPPORTINGDATA: Resolutions#2011-99A&B CopyofinvoicefromStraightLineConcrete,Inc.(Final-corrected) CopyofinvoicefromDecorativePavementMarkings(Final) WarrantyLetterfromDecorativePavementMarkings CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-99A ACCEPTINGIMPROVEMENTSANDAPPROVINGFINALPAYMENT FORSTRAIGHTLINECONCRETE,INC. WALNUTSTREETBOULEVARDIMPROVEMENTS, CITYPROJECTNO.11C003 WHEREAS,pursuanttoawrittencontractwhichtheCityofMonticelloawardedtoStraightLine Concrete,Inc.ofMapleLake,Minnesota,thecontractorhassatisfactorilycompletedtheworkforthe concretewalkimprovementsinaccordancewiththecontract; NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINNESOTA that theworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayorandCity Clerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontractsubjectto receiptofthefollowing: 1)SatisfactoryshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax(IC134); 2)Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorbyreasonsofthe contracthavebeenfullypaidorsatisfactorilysecured(lienwaivers);and 3)ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety. ADOPTEDBY theMonticelloCityCouncilthis24thdayofOctober,2011. CITYOFMONTICELLO ___________________________ ClintHerbst,Mayor ATTEST: ___________________________ JeffO’Neill,CityAdministrator CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-99B ACCEPTINGIMPROVEMENTSANDAPPROVINGFINALPAYMENT FORDECORATIVEPAVEMENTMARKINGS WALNUTSTREETBOULEVARDIMPROVEMENTS, CITYPROJECTNO.11C003 WHEREAS,pursuanttoawrittencontractwhichtheCityofMonticelloawardedtoDecorative PavementMarkingsofPlymouth,Minnesota,thecontractorhassatisfactorilycompletedtheworkfor pedestriancrosswalkimprovementsattheintersectionofWalnutStreetand5½th Streetinaccordance withthecontract; NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINNESOTA that theworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayorandCity Clerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontractsubjectto receiptofthefollowing: 1)SatisfactoryshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax(IC134);and 2)Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorbyreasonsofthe contracthavebeenfullypaidorsatisfactorilysecured(lienwaivers). ADOPTEDBY theMonticelloCityCouncilthis24thdayofOctober,2011. CITYOFMONTICELLO ___________________________ ClintHerbst,Mayor ATTEST: ___________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/24/11 1 5H.ConsiderationofapprovingtheWetlandReplacementPlanApplicationforwetland mitigation/violationinLot1,Block1,OtterCreekCrossing4th Addition;Applicant: CityofMonticello (JO/BW) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoconsiderapprovalofawetlandreplacementplanfound necessaryinconjunctionwiththeSuburbanManufacturingexpansionprojectatthenet costof$15,016fortheCity.TheCityistheLocalGovernmentUnit(LGU)forthe WetlandConservationAct(WCA)and,initscapacity,theCityreviewsandissues permitsforprojectsthatimpactwetlands,addressesviolationissues,andgenerally overseesthatwetlandsareregulatedintheCityinconformancewithStatewetlandrules. AspartofaroutinewetlanddelineationbyWSB&AssociatesforOutlotCoftheOtter CreekCrossing2nd AdditioncompletedinJuly2011,theWrightCountySoilandWater ConservationDistrict(SWCD)conductedanaerialphotoreviewofthesiteandfound whatappearedtobeanadditionalwetlandthatpreviouslyexistedonthesitebutno longerexistedinthecurrentsiteconditions.OutlotCislocatedinthesouthwestcorner ofChelseaRoadandDaltonAvenueandhasnowbeenreplattedintoOtterCreek Crossing4th Addition.ThewetlandareawasbroughttotheattentionoftheCity.The CityandWSBreviewedhistoricaerialphotosthatshowedawetlandintheareajustwest ofwhereDaltonAvenueiscurrentlylocated.Fromthephotos,itappearsthiswetland wasfilledafter2003.Fromvarioustopographyfiles,itappearsthewetlandwasfilled sometimebetween2004and2006.CityStaffandWSBreviewedpastfilesforthe MonticelloBusinessCenter,ChelseaRoadandDaltonAvenueextension,andtheland transactionfromChadwicktotheCitytodetermineiftheCityhadeverdelineatedthat wetland,ifapermitapplicationwasprepared,orifthewetlandwasaddressedwiththe Chadwickproject.CurrentandpastWSBstaffandCitystaffwerealsocontactedto determineifanyoneknewanythingaboutthewetlandinthisarea.Basedonthisreview, nooneknowsexactlywhathappenedtothatwetlandandwerenotawareofitaspartof anyoftheCity’sprojectsinthearea.Thoughinadvertent,thefillofthiswetlandis consideredaviolationoftheWetlandConservationAct. Toaddressthisinadvertentviolation,awetlandreplacementplanapplicationwas prepared.Thisafter-the-factwetlandreplacementplanapplicationinvolvestwoaspects: firstwasinadvertentwetlandfillingin2005aspartofsitegradingandroadconstruction (pastproject),andsecondisacurrentdevelopmentplanforSuburbanManufacturing Company(currentproject).ThisapplicationhasbeensubmittedtotheCitybytheCity asanafter-the-factapplicationforwetlandfillduetoa1)awetlandonthesitebeing inadvertentlyfilledinthepastand2)toshowjustificationforthewetlandfillwiththe currentlyproposedproject. IntheWetlandConservationAct,wetlandviolationsmustshowthattheimpactis justifiedundertherules(i.e.thefillcannotbeavoidedorminimized)andmustprovide wetlandreplacementata4:1ratio.Theattachedpermitapplicationhasbeenreviewedby theTechnicalEvaluationPanel(TEP).TheTEPincludesarepresentativefromtheBoard CityCouncilAgenda:10/24/11 2 ofWaterandSoilResources(BWSR)andtheWrightCountySoilandWater ConservationDistrict;theTEPactsasatechnicaladvisortotheLGU.TheTEP concurredthatthewetlandfillcouldnotbeavoided,thatimpactscannotbeminimized, andthatthewetlandcreditscouldbepurchasedfromawetlandbank.Thewetlandbank chosenmeetstherequirementsoftheWCAandisoneofthelessexpensivebanks researchedaspartoffindingwetlandcredits. Thewetlandthatwasfilledwasdeterminedtobe0.23acres.A4:1mitigationratio meansthat0.92acresofwetlandcreditneedtobepurchased.Thewetlandbankis ownedbyMr.PhilipMillerinStearnsCountyandiswithinthesameBankServiceArea asthewetlandfill.Thecosttopurchasethewetlandcreditswillbe$18,033.84(about $0.45persquarefoot)toMr.Millerwithanadditional$1,172.20transactionfeeto BWSRforatotalof$19,206.04.Otherwetlandbanksthatwereinvestigatedwerenearly doublethiscost.Hadthewetlandbeenidentifiedandpermittedpriortofillinginthepast, themitigationratiowouldhavebeenata2:1ratio.Wetlandcreditsatthattimewere sellingfor$1persquarefootduetothehighlandvalues;evenwiththeincreased mitigationforthisviolation,thecosttotheCityissimilar.Itisunfortunatethatthisissue wasnotaddressedpriortothewetlandbeingfilled;howeverwecannotbesureasto whenthewetlandwasfilledorbywhom.Fortunately,theTEPrecognizedtheunusual circumstancesandworkedwiththeCityandWSBtocorrectthesituation.WSBtakes theirroleasthewetlandLGUfortheCityofMonticelloseriouslyandhassteppedupto assisttheCitywiththeresolutionofthisissue.WSBwilltakeresponsibilityforhalfof thecostofthewetlandcreditsandpaytheBWSRtransactionfeeforatotalof $10,189.12.TheCitywillpaythecostofthe2:1replacementof$9,016.92andtheLGU engineeringcostsof$6000.Underthisscenario,theCitycosttodevelopandimplement themitigationiswhatitwouldhavebeenhadthewetlandnotbeeninadvertentlyfilled. WeappreciateWSBassistingtheCitywiththesecostseventhoughtheywerenot involvedwiththewetlandfilling.WealsoappreciatetheeffortmadebyWSBtoexpedite asolutiontoaproblemthusenablingSuburbanManufacturingtoproceedwiththeir projectinatimelyfashion. A1.BudgetImpact:Fundingforpurchaseofthewetlandcreditwillcomefromthe TrunkStormSewerfundthathasacurrentbalanceofabout$1.8million. A2.StaffWorkloadImpact:WSBandStaffhavealreadyworkedwiththeTEPto resolvethismatterinordertoexpeditedevelopmentthatissettooccuronOutlot C.Thereisnoadditionalworktobecompletedatthistime. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheWetlandReplacementPlanapplicationtoaddressthe wetlandviolationandprovidepaymentof$18,033.84toMr.PhilipMillerand $1,172.20toBWSR,utilizingthecostsplitsbetweentheCityandWSBasnoted above.Thiswilladdressthepastwetlandviolationonthissite. CityCouncilAgenda:10/24/11 3 2.MotiontonotapprovetheWetlandReplacementPlanapplication.Thiswillleave theCityinviolationoftheWetlandConservationAct. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1.StaffandWSBhaveresearchedthismatterand workedwiththeTEPtoresolvethisissueinaccordancewiththeWetlandConservation Act. D.SUPPORTINGDATA: After-the-FactWetlandReplacementPlanapplicationdatedSeptember29,2011 PlatdrawingofOtterCreekCrossing4th Addition CityCouncilAgenda:10/24/11 1 5I.ConsiderationofapprovingawaiverofthePlanningReviewFeeforJacobson Properties(MonticelloBigLakeHospital)inaccordancewiththeBusiness ExpansionIncentivePilotProgram (MBL) A.REFERENCEANDBACKGROUND: TheCouncilauthorizedaBusinessExpansionIncentiveprograminJanuaryof2011. Theapprovedprogramstructureallowedforapplicantstoreceiveupto$5,000in buildingorplanningfeereductions.Theassistancewouldbeappliedonlytotheplan reviewcomponentofthebuildingpermitcost,planningapplication,ordemolition permits. Toqualifyfortheprogram,applicantsneedtobeanexistingbusinessseekingtoexpand attheircurrentlocationorexpandatanewlocationinMonticello.Theapplicantalso needstodemonstrateanabilitytomeetatleasttwoofthefollowingcriteria: 1.Createorretainjobs. 2.Redevelopment,expansion,orrenewalofexistingvacantunderutilized existingcommercialorindustrialproperties/buildings,includingoneofthe following: a)Increasebuildingsquarefootage b)Increasebuildingvaluation c)Increasedvisualappearanceorfunctionoffacility d)Productorserviceexpansion e)OccurswithintheCentralCommunityDistrict CityStaffreceivedanapplicationfromJacobsonProperties,MonticelloPetHospital, requestingtoutilizethebusinessexpansionincentiveprogramtoreceiveawaiverofthe buildingpermitplanreviewfeeandplanningreviewfee.TheCityCouncilapproved waivingthebuildingplanreviewfeeonJuly25,2011.Again,theprogramallowsa maximumof$5,000intotalreviewfeestobewaived.Therefore,aftersubtractingthe buildingpermitplanreviewcost,thetheapplicantisrequestingthattheremaining amount,$1,707.24,bewaivedinplanningreviewfees.TheirselectedlocationatQuad DevelopmentrequiredanamendmenttoPUD,whichwasapprovedbytheCityCouncil. TheMonticelloBigLakePetHospitalwillbreakgroundattheendofOctoberand anticipatesmovingintotheirnewfacilitybyMayof2012. A1.BudgetImpact:ThecurrentcashbalanceoftheBusinessExpansionaccountin theLiquorStoreFundis$13,964.39.UponapprovaloftheJacobsonProperties application,thefundbalancewillbe$12,257.15. CityCouncilAgenda:10/24/11 2 A2.StaffWorkloadImpact:Staffworkloadrequirementsconsistedofwritingthe Councilstaffreport. B.ALTERNATIVEACTIONS: 1.Motiontoapprovewaiving$1,707.24inplanningreviewfeesforJacobson Properties(MonticelloBigLakePetHospital)aspartoftheBusinessExpansion IncentivePilotProgram. 2.Motiontodenywaivingtheplanningreviewfee. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1.Theproposedprojectmeetstheobjectivesofthe approvedBusinessExpansionIncentivePilotprogrambyaddingsquarefootage,creating additionaljobs,andincreasingbuildingvaluationinMonticello.Furthermore,theCity Councilhasapprovedpreviouswaiverrequests(Belde,Aroplax,DLLK,Monticello-Big LakePetHospital,LandmarkCenter,NAPA,SuburbanManufacturing). D.SUPPORTINGDATA: None CouncilAgenda:10/24/11 1 7.PublicHearing-ConsiderationofadoptingResolution#2011-100approving assessmentrollfordelinquentutilitiestobecertifiedfor2012payabletaxyear (TK) A.REFERENCEANDBACKGROUND: TheCityCouncilisagainaskedtoadoptanassessmentrollforutilitybillingaccounts whicharedelinquentmorethan60daysandtocertifytheassessmentrolltotheCounty Auditorforcollectiononnextyear'srealestatetaxes. Thedelinquentutilityaccountsthatareincludedwiththeagendaareaccountsthatareat least60dayspastdueandincludeallnewdelinquentsfromthelasttimewecertified them.TheCouncilpreviouslyapprovedtheestablishmentofanadministrativefeeof$50 peraccountthatisaddedtoeachdelinquentassessment.Itshouldbenotedthatthe amountsshownontheencloseddelinquentutilitieslistdonotincludetheadditional$50 administrationfeeforthepreparationoftheassessmentroll.Thisfeewillbeaddedafter theassessmentrollisapprovedbyCouncil. Thedelinquentutilityamountsbeingcertifiednowtotalabout$4000morethanthe amountcertifiedlastyearforthesametimeperiod,andthereareabout45additional accountsbeingcertifiedcomparedtolastyearatthistime. Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor certificationataninterestrateof6%asallowedbystatestatute.Asinthepast,ifany accountsarepaidwithin30daysaftertheadoptionoftheassessmentroll,theycanbe paidthroughNovember23rd withouttheadditionalinterestbutwouldincludethe$50 processingfee. A.1BudgetImpact:Certificationofdelinquentutilityaccountsiscollectionofrevenuethe Cityshouldhavereceivedin2011but,becauseofthenon-payment,thesemonieswillnot becollecteduntil2012whentheassessmentwillappearonthetaxrolls. A.2StaffWorkload-Theprocessforcollectingdelinquentutilityamountsistime consumingwithpreparingandmailingdelinquentnotices;preparingandmailingnotices ofthepublicassessmenthearingaswellasotherclericalworkinpreparingtheamounts forcertification.Themosttime-consumingstepoftheprocessisverifyingthedelinquent accountdataagainstWrightCountypropertytaxrecords.The$50feethatisaddedtothe delinquentaccountshelpsdefraythecostofstafftimeandpublicationexpenses. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-100approvingtheassessmentrollforthe delinquentutilitiesaspresented. 2.MotiontoadoptResolution#2011-100withadjustmentstotheassessmentrollas directedbyCouncilandbaseduponinputduringthepublichearing. CouncilAgenda:10/24/11 2 C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1thattheCounciladopttheassessmentrollaspresented. Alloftheaccountsareatleast60dayspastdueandhavebeengivenpropernoticeofthis assessmenthearingandampleopportunitytopaytheaccountsinfull.Allutility accountswerenotifiedthattherewouldbeanadditional$50administrativefeeattached toeachoutstandingbalance. D.SUPPORTINGDATA: Resolution#2011-100 Listingofdelinquentutilityaccountstobecertified CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-100 ADOPTINGASSESSMENTROLLCERTIFYING DELINQUENTUTILITIESFOR2012PAYABLETAXYEAR WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand heardandpasseduponallobjectionstotheproposedassessmentfordelinquentutilityaccount charges; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchproposedassessments,acopyofwhichisattachedheretoandmadeaparthereof,is herebyaccepted,fortheamountshownplusanadditional$50certificationfee,andshall constitutethespecialassessmentsagainsttheparcelsnamedherein,andeachtractofland thereinincludedisherebyfoundtobebenefittedbytheassessmentleviedagainstit. 2.Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof thefirstMondayinJanuary2012,andshallbearinterestattherateof6percentper annumfromthedateoftheadoptionofthisassessmentresolution.Tothefirst installmentshallbeaddedinterestontheentireassessmentfromthedateofthis resolutionuntilDecember31,2012. 3.Theownerofthepropertysoassessedmay,atanytimeuptoNovember23,2011,pay thewholeoftheassessmentonsuchpropertytotheCityTreasurer,andthatnoadditional interestshallbechargediftheentireassessmentispaidwithinthistimeframefromthe adoptionofthisresolution. 4.Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected andpaidoverinthesamemannerasothermunicipaltaxes. ADOPTEDBY theMonticelloCityCouncilthis24thdayofOctober,2011. CITYOFMONTICELLO ________________________________ ClintHerbst,Mayor ATTEST: _________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:10/24/11 1 8.PublicHearing–ConsiderationofadoptingResolution#2011-101approvingthe assessmentrollfordelinquentmiscellaneousaccountstobecertifiedfor2012 payabletaxyear (TK) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptanassessmentrollforaccountsreceivablebillswhich aredelinquentmorethan60daysandtocertifytheassessmentrolltotheCountyAuditor forcollectiononthe2012realestatetaxesifnotpaidwithin30daysofthispublic hearing. Thetotalamountfordelinquentaccountsreceivabledroppedabout$5,000fromlastyear withsignificantlyfewerparcelsinvolved. Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor certificationataninterestrateof6%asallowedbystatestatute.Asinthepast,ifany accountsarepaidwithin30daysaftertheadoptionoftheassessmentroll,theycanbe paidwithoutanyadditionalinterest.AfterCouncilapproval,anadditional$50 processingfeewouldbeaddedtotheamountdueshownontheattachedlisttocover coststhattheCityhasincurredinthedelinquentnoticesprocess. A1.BudgetImpact:ThisactionwouldreimbursetheCityforcostsithasincurred includingCountyfeeschargedforaddingthesetothetaxes.Therewouldbeno furtherimpactontheCitybudget. A2.StaffImpact:ThereisnostaffimpactontheCityforthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-101approvingtheassessmentrollfor delinquentmiscellaneousaccountsaslistedwiththeadditionofa$50processing fee. 2.MotiontoadoptResolution#2011-101approvingtheassessmentrollfor delinquentmiscellaneousaccountsasadjustedbyCouncil,basedonpublic hearinginput. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1thattheCounciladopttheassessmentrollas presented.Alloftheaccountsareatleast60dayspastdueandhavebeengivenproper noticeofthisassessmenthearingandampleopportunitytopaytheaccountinfull. D.SUPPORTINGDATA: Resolution#2011-101 Listofdelinquentaccountsreceivable CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2011-101 ADOPTINGASSESSMENTROLLFOR DELINQUENTMISCELLANEOUSACCOUNTSRECEIVABLE FOR2012PAYABLETAXYEAR WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand heardandpasseduponallobjectionstotheproposedassessmentfordelinquentmiscellaneous accountcharges; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchproposedassessments,acopyofwhichisattachedheretoandmadeaparthereof,is herebyaccepted,fortheamountshownplusanadditional$50processingfee,andshall constitutethespecialassessmentsagainsttheparcelsnamedherein,andeachtractofland thereinincludedisherebyfoundtobebenefittedbytheassessmentleviedagainstit. 2.Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof thefirstMondayinJanuary2012,andshallbearinterestattherateof6percentper annumfromthedateoftheadoptionofthisassessmentresolution.Tothefirst installmentshallbeaddedinterestontheentireassessmentfromthedateofthis resolutionuntilDecember31,2012. 3.Theownerofthepropertysoassessedmay,atanytimeuptoNovember23,2011,pay thewholeoftheassessmentonsuchpropertytotheCityTreasurer,andthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution. 4.Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected andpaidoverinthesamemannerasothermunicipaltaxes. ADOPTEDBY theMonticelloCityCouncilthis24thdayofOctober,2011. CITYOFMONTICELLO _____________________________________ ClintHerbst,Mayor ATTEST: _________________________________ JeffO’Neill,CityAdministrator DELINQUENT MISCELLANEOUS ACCOUNTS - 2011 Name Property Address PID Description Balance Finders Keepers/J&C Enterprise Inc 108 Cedar St 155010067152 water meter replacement 107.93 Jemel & Danielle Johnson 2533 Briar Oakes Blvd 155070002160 blight/mowing 246.86 Mark Suojanen & Sara Warner 4871 Stoneridge Dr 155090003010 blight/mowing 130.86 Earnest Harris & Ardell Morris 9341 Golden Pond Ln 155173002090 blight/mowing 136.88 Paula Holker 155 East Broadway 155010053100 water meter replacement 106.86 729.39$ CityCouncilAgenda:10/24/11 1 9.PublicHearing-ConsiderationofadoptingResolution#2011-102approving assessmentrollsfor2011StreetReconstruction,CityProjectNo.11C001,tobe certifiedfor2012payabletaxyear (BW) A.REFERENCEANDBACKGROUND: TheCityCouncilisbeingrequestedtoadoptResolution#2011-102approvingthefinal assessmentrollsforArea4BandWestRiverStreetbetweenCSAH75andtheballfields, whichwerereconstructedwiththe2011StreetReconstructionproject,CityProject #11C001. ThepreliminaryassessmentrollsforArea4BandWestRiverStreetbetweenCSAH75 andtheballfieldshavebeenupdatedtoreflectpreviousCouncilactionsregardingcosts tobeassessed,includingaconsiderationforreducingapplicableassessmentratesto reflectactualconstructioncostsifwarranted.Costsforimprovementsmadeto7th Street WestbetweenTH25andLocustStreetwiththisprojectarenotbeingassessed. InaccordancewithMinnesotaStatute429,inordertobondforthisprojecttheCity Councilmustholdapublichearingpriortoawardingacontractforconstructionofthe improvements.AhearingwasconductedonFebruary28,2011forArea4BandWest RiverStreet.TheCityCouncilisalsorequiredtoconductanassessmenthearingatthe completionoftheproject. WrightCountyrequiresthatassessmentsbecertifiedtotheCountyAuditorbytheendof Novemberforcollectiononnextyear’staxes.Thisdeadlinewillbemetbyconducting theassessmenthearingthisevening,whichallowedadequatetimeforthepublicationand mailingofnoticestosatisfytherequirementsforpublicimprovementprojectsin accordancewithMinnesotaStateStatutesChapter429. Whileconstructionoftheprojectisstillnotcomplete,thevastmajorityoftheprojecthas beencompleted.Staffhasthereforecalculatedtheactualconstructioncostsknownto date,andhasestimatedcostsforthefewremainingconstructionitemsnotyetcomplete inordertomeettheassessmenthearingdeadlinesperStateStatute.Staffisconfidentthat theestimatedcostswillbeextremelyclosetoactualconstructioncostsuponcompletion oftheproject. Thetablebelowidentifiesthecostsforreconstructingthestreetsinthoseareasidentified asbasebiditems,aswellasthecostsforthetwoalternatebiditemsasapprovedbythe CityCouncil.Thecostsbelowincludecostsasestimatedbytheengineer,asbidbythe contractorthattheprojectwasawardedto,andbasedontheestimatedfinalconstruction cost.Indirectcosts,whichincludeengineering,materialtesting,administration,legal, andfinancingcosts,areestimatedat22%oftheestimatedfinalconstructioncost. CityCouncilAgenda:10/24/11 2 Engineer’s Estimate Redstone’s Bid Estimated Final Construction Cost BaseBid Area4B $1,586,031.25$1,412,272.14 $997,260(1) WestRiverStreet $242,404.75$241,942.28$164,760 7th Street$69,095$86,269.96$83,280 Alternate#1 EllisonParkSanitaryService $14,587$11,846.99$7,350 Alternate#2 EastBridgeParkParkingLot $12,611.25$18,004.12$8,445 Alternate#3 EllisonParkParkingLot $74,825.75$79,677.89$48,450 TOTALCOSTS BaseBid+Approved Alternates $1,930,460$1,763,743.42 $1,309,545 (1)Includes$1,877.94forworkonprivateproperty Residentialassessments- Benefitingresidentialpropertiesarebeingassessedforstreetimprovementsusingflat ratesforeachproperty,regardlessofthesizeorlocationofthepropertyorthenumberof accesses.TheresidentialassessmentratethatwaspreliminarilyapprovedbyCouncil was$4,000perproperty.Thisrepresentsanincreaseof5%overthe2010Street Reconstructionresidentialassessmentratewhichwas$3,800perproperty.A5%annual increaseisconsistentwiththelastseveralstreetreconstructionprojectscompleted. Uponapprovingthepreliminaryassessmentratesforthisyear’sproject,Councilasked stafftoreviewtherateagainsttheactualconstructioncoststoensurethattheCityisnot over-assessingpeople.Basedontheactualconstructioncostsitisapparentthatthe constructioncostsarelessthanbidprices,butiftheCityweretoreduceassessmentrates wewouldnotbeabletomeettheminimum20%assessmentthresholdrequiredbyState Statute. Inaddition,staffwouldnotrecommendreducingtheresidentialstreetassessmentrate sincethepreliminaryrateapprovedbyCouncilisalreadysignificantlylessthanwhat othercomparablecitiesareassessingtheirresidentsforsuchprojects.Andduetothe increasingbudgetdeficitsfacinglocalgovernments,staffwouldrecommendincreasing residentialstreetreconstructionassessmentratesonfutureprojects,whichcanbe exploredinmoredetailwhenthenextstreetreconstructionprojectisproposed. CityCouncilAgenda:10/24/11 3 Non-residentialassessments- Benefitingnon-residentialpropertiesarebeingassessedforstreetimprovementsona front-footbasis.Thenon-residentialratepreliminarilyapprovedbyCouncilis$80per frontfootforstreetimprovements,whichisthecurrentstandardnon-residentialrate. Thisratewasusedonotherrecentstreetreconstructionprojects,andwasinitially establishedusingtheConstructionCostIndex.Staffthereforebelievesthisrateis reasonable,evenwhenconsideringactualconstructioncostsversusbidpricesreceived. Perpreviousassessmentpractices,non-residentialratesareappliedto100%ofthefront footageand50%ofthesidefootageofnon-residentialproperties,aslongastheproperty hasdirectaccesstothereconstructedstreet,or25%ofthesidefootageiftheproperty doesnothavedirectaccess.However,ifdirectaccessisaddedatalaterdatetheproperty ownerwillthenberequiredpaytheadditional25%atthattime.Previousassessments forpropertiesassessedduringtheCSAH75improvementprojectweretakeninto considerationwiththepreliminaryprojectassessmentsbasedontheabovemethodology. Severalnon-residentialpropertiesrequirespecialconsiderationasfollows. MNGPTrainingFacilityProperty(2100WestRiverStreet)–Forthepurposeofthis assessmentrole,theinitialassessmentforthispropertyhasbeennoticedat$42,240($80 X528frontfeet).However,thisamountshouldbeconsideredpreliminaryasitisbased onslightlylessthanhalfthelinealfrontfootageofthepropertyalongthelengthofthe TrainingCenterFacility.Inordertoaddressthissituation,itisproposedthatthe assessmentrollbeadoptedasiswiththenotationinthemeetingminutesthata supplementalassessmenthearingwillbeconductedinthefuturethataccountsforthe portionofcost/valuenotincludedintheoriginalnotice.Aspartofthisprocess,staffwill meetwithXcelofficialstodiscussuniquecircumstancesaffectingthebenefitofthe improvementtothebalanceoftheproperty.OneimportantfactortodiscusswithXcelin establishingbenefitoftheroadwayisthefuturepresenceofacitystormwaterpond coveringaportionoftheproperty.Logically,itwouldnotbefairtochargefullamount foraroadimprovementadjacenttopropertythatwillbeunusableduetothepresenceofa futurestormpond.WemaywishtotakethisopportunitytotalktoXcelaboutwaiving theassessmentforthefuturepondareafrontfootageareainconjunctionwithcity purchaseofthelandoreasementsutilizingtrunkstormsewerfunds. ElectroIndustries(2150WestRiverStreet)-BillSeefeldt,ownerofElectroIndustries, submittedalettertotheCityonJanuary31,2011inwhichhequestionedthepreliminary assessmentrateandaskedthatitbere-evaluated,amongotherthings.Thisletteris attachedassupportingdata.Uponreviewingthisrequestfurther,stafffeelsthatthenon- residentialassessmentrateof$80perfrontfootisafairandjustrateforthispropertyand doesnotrecommendreducingit. MichaelisProperty(2156WestRiverStreet)-TheMichaelisproperty,locatedbehind ElectroIndustries,isbeingassessedfortheWestRiverStreetimprovementssincethey accesstheirsitefromWestRiverStreetviaElectroIndustriesaccess.Assuch,thefront footageoftheElectroIndustriesparcelhasbeenproportionatelysplitbetweenthetwo CityCouncilAgenda:10/24/11 4 propertiesbyapplyingaratiooftheareasofthetwopropertiestothetotalfrontfootage todetermineeachpropertiesassessment. MonticelloAlanoSociety(2025WestRiverStreet)–TheBoardofDirectorssubmitteda lettertotheCitydatedFebruary14,2011requestingthattheCityCouncilwaivetheir assessmentinitsentirety,therebyallowingthemtomaintaintheirpresentobligationsand tonotjeopardizetheirfuturebydepletingthefundstheyhavemanagedtosaveand earmarkforamuchneededexpansionproject.TheletternotedthattheMonticelloAlano Societywasincorporatedin1978andthattheircurrentmembershipisabout30people, butthattheyserveabout200peopleaweek.Theletteralsostatedthattheyareanon- profitorganizationthatdoesnotrequirepaymentofduesorfeesfortheirservices,and thatanassessmentforthisprojectwouldplaceaveryheavyburdenupontheirservice. DuringthepublichearinginFebruary,Councilreviewedtheirpreliminaryassessmentof $8,000whichwasbasedonthestandardassessmentratefortworesidentialpropertiesto beconsistentwiththeassessmentapproachusedforboththeRodandGunClubandthe RitzeTruckingpropertiesforthe2007StreetReconstructionproject.Councilnotedthat theywouldbewillingtoconsiderdeferringsomeoralloftheirassessmentduringthe finalassessmenthearinginthefall. StaffrespectfullyrecommendsthattheCouncilcarefullyconsidertheCity’sestablished assessmentpolicypracticesandanyprecedentsthatcouldbesetwhenconsideringthese specialassessmentrequests. Assessmentdeferraloption- ThereisoneundevelopedpropertyonWestRiverStreetabuttingthewestsideofElectro Industries.Ashasbeendonepreviouslyforundevelopedproperties,theCouncilcould choosetodefertheassessmentforthispropertyuntilsuchtimethatitisdeveloped.Staff isnotawareofanyimminentplanstodevelopthisproperty,butinworkingwiththeCity duringthisprojecttosettheutilityservicestublocationsforthisproperty,Electro Industriesindicatedthattheyarelookingtodevelopthispropertyinthenottoodistant future. IfCouncilapprovesanyassessmentdeferrals,staffwillworkwiththepropertyowner(s) toexecutethenecessaryassessmentdeferralagreement(s). Assessmentsforimprovementstoprivateproperty- ThreepropertyownerswithintheprojectlimitsrequestedthattheCity’scontractor completeadditionalworkontheirprivateutilityservicesand/ordrivewaysduringthe projectatthepropertyowner’sexpense.WhencontractorsonCityprojectsareagreeable tothis,aswasthecasethisyear,theCitytypicallyaccommodatessuchrequests.The extraworkwasthereforecompletedasrequestedandthosepropertyownersarebeing assessed100%ofthecosts,whichtotals$1,877.94andisaccountedforintheattached assessmentrollsandresolution. CityCouncilAgenda:10/24/11 5 EllisonandEastBridgeParkparkinglotimprovements- ImprovementscompletedintheEllisonParkandEastBridgeParkparkinglots,which totaled$78,383,includedindirectcosts,arebeingfundedwithParkfunds. Projectfundingsplits- ThisprojectwasinitiallyfundedwithGeneralObligationbonds,whichwillbepaidback usingacombinationoffundingsourcesincludingstateaidfunds;streetreconstruction funds;stormsewer,sanitarysewerandwatertrunkfunds;andassessmentstobenefiting properties. Utilityoperatingfundsareproposedtobeusedforallsanitarysewerandwatermain replacementsonstreetswithintheprojectareas,aswellasforgeneralutilityadjustments. Replacementofindividualsewerand/orwaterservicelinesisassessedtothebenefitting propertyownerwhentheworkisrequestedbythepropertyowner.IftheCityinitiated theworkonanindividualservicelinetheCityispayingfortheworkandtheproperty ownerisnotbeingassessed.Stormsewertrunkutilityfundsarebeingusedtofundall newstormsewerwork. TheproposedfundingsplitsforArea4BandWestRiverStreetbetweenCSAH75and theballfieldsareasfollows: Assessments...................................................$543,648 StreetReconstructionandStateAidFund.....$364,677 StormSewerTrunkFund...............................$147,284 WatermainTrunkFund..................................$144,718 SanitarySewerTrunkFund...........................$318,937 ParkFund.......................................................$78,383 Total...........................................................$1,597,647* *Thetotalcostincludes$20,000fortheinstallationoftheBNSFrailroadsurface crossingmaterialsonWestRiverStreet.Thisworkwascompletedbytherailroad’s contractorpertheirrequirement,forwhichwethenreimbursedthem. Therecommendedassessmentinterestrateis4%and,unlessotherwiserequestedin writing,allassessmentswillbeprocessedwitha10-yearterm. A1.BudgetImpact:TheCity’sshareoftheprojectfundingwilldependonthefinal assessmentratesapprovedbyCityCouncil.StaffrecommendspayingtheCity’s sharefromthebondsusedtoinitiallyfundtheproject. A2.StaffWorkloadImpact:Impactstostaffworkloadareanticipatedtobeminimal nomatterwhichactionCounciltakes. CityCouncilAgenda:10/24/11 6 B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2011-102approvingassessmentrollsfor2011Street Reconstruction,CityProjectNo.11C001,tobecertifiedfor2012payabletax year. 2.MotiontodenyadoptionofResolution#2011-102atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsthattheCouncilauthorizeAlternative#1. D.SUPPORTINGDATA: Resolution#2011-102 A-LetterfromElectroIndustriesdatedJanuary31,2011 B-LetterfromMonticelloAlanoSocietydatedFebruary14,2011 C-AssessmentAreaMaps: Area4B(EastRiverStreetarea) WestRiverStreet–CSAH75toBallFields WestRiverStreet-undevelopedareaofXcelproperty D-AssessmentRolls: Area4B(EastRiverStreetarea) WestRiverStreet–CSAH75toBallFields CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTION2011-102 ADOPTINGASSESSMENTROLLCERTIFYING 2011STREETRECONSTRUCTIONIMPROVEMENTASSESSMENTS FOR2012PAYABLETAXYEAR,CITYPROJECTNO.11C001 WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand heardandpasseduponallobjectionstotheproposedassessmentforthe2011Street ReconstructionprojectconsistingofArea4B,whichincludesEastRiverStreetfromCedar Streettoapproximately1,100feeteastofWashingtonStreet,aswellasPalm,New,Wright, Ramsey,Hennepin,andWashingtonStreetsbetweenEastBroadway/CSAH75andEastRiver Street,andthereconstructionofpavedsurfacesinEllisonParkandEastBridgePark;andWest RiverStreet,westofWrightCSAH75;and NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchproposedassessment,copiesofwhichareattachedheretoandmadeaparthereof,is herebyacceptedandshallconstitutethespecialassessmentagainstthelandsnamed therein,andeachtractoflandthereinincludedisherebyfoundtobebenefittedbythe proposedimprovementintheamountoftheassessmentleviedagainstit. 2.Suchassessmentshallbepayableinannualinstallmentsextendingoveraperiodoften years,thefirstoftheinstallmentstobepayableinthetaxyearofthefirstMondayin January,2012,andshallbearinterestattherateof4%(percent)perannumfromthedate oftheadoptionofthisassessmentresolution.Tothefirstinstallmentshallbeadded interestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2012. Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall unpaidinstallments. 3.Theownerofanypropertysoassessedmay,atanytimeuptoNovember28,2011,pay thewholeoftheassessmentonsuchpropertytotheCityTreasurer,exceptthatnointerest shallbechargediftheentireassessmentispaidwithinthestatedtimeframefromthe adoptionofthisresolution.Inanysubsequentyear,theownermaypaytotheCity Treasurertheentireprincipalamountoftheassessmentremainingunpaid,withthe exceptionoftheamountassessedonthecurrenttaxes.Suchpaymentshallbemade beforeNovember15thorinterestwillbechargedthroughDecember31ofthenext succeedingyear. 4.TheclerkshallforthwithtransmitacertificationofthisassessmenttotheCountyAuditor tobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe collectedandpaidoverinthesamemannerasothermunicipaltaxes. ADOPTEDBY theMonticelloCityCouncilthis24thdayofOctober,2011. CITYOFMONTICELLO ______________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator Fa l l o n Av e N e H a r t Bl v d River S t W Territo r i a l R d E Bro a d w a y S t Was h i n g t o n S t Ce d a r S t Pin e S t He n n e p i n S t Ra m s e y S t Wri g h t S t Ne w S t Pa l m S t Riv e r S t E 4th S t E 3rd S t E 7th St E 53 80 79 81 54 55 56 83 82 84 57 58 59 858687 7 88 60 61 64 63 62 65 1 67 6869 66 32 33 71 70 23 89 22212019 272625 24 28 3029 31 2 4 3 8 65 109 14131211 18171615 363534 37 38 39 73 51 72 74 40 41 42 43 44 75 76 45 46 47 48 77 78 49 50 52 File: K:\01494-42\GIS\Maps\assessments.mxd, Dec 29, 2010 2:25:46 PM City of Monticello 2011 Street Reconstruction ¹ 0 300Feet Proposed Assessed Properties(CP 11C001) Residential Non-Residential City Owned Hospital !"b$ EÕGH 116TH STRE E T N E TOWNSHIP ROAD RIVER STREET WEST AL P I N E D R I V E MA R V I N E L W O O D R O A D CR O C U S L A N E CR O C U S CIR C L E HILL C R E S T CIRC L E CSAH 75 PRAIRIE ROAD EL W O O D R O A D RIVER ST. RAI L R O A D 2 4 5 3 1 File: K:\01494-42\GIS\Maps\RSW_prop.mxd, Jan 25, 2011 3:08:35 PM West River Street2011 Street Reconstruction (CP 11C001)Monticello, MN µ0 500FeetProposed Assessed Parcels FINAL Proposed Assessment Roll - East River Street (Area 4B) 2011 STREET RECONSTRUCTION PROJECT Map ID PID Owner Name Property Address Assessment Amt 1 155010066010 SANDRA L GOULD 207 RIVER ST E 4,000.00$ 3 155040001050 ROBERT J&VALERIE SOMERVILLE 213 RIVER ST E 4,000.00$ 4 155040001021 DIANE B BLUE 219 RIVER ST E 4,000.00$ 5 155040001020 MICHAEL A PELARSKI 225 RIVER ST E 4,000.00$ 6 155040001010 ELIZABETH E BALDRIDGE & DAVID E FIECKE 231 RIVER ST E 4,000.00$ 7 155040001011 LEROY E & SHARON K ROBIDEAU 237 RIVER ST E 4,000.00$ 8 155015006050 DARYL R & ELLEN E FISCHBACH 303 RIVER ST E 4,000.00$ 9 155015006030 FRANK SR & LEANORA LIEBHABER TR % GREGORY V SMITH, ATTORNEY 313 RIVER ST E 4,000.00$ 10 155015006010 DONALD & KATHLEEN NICOLAI 325 RIVER ST E 4,000.00$ 11 155015007050 FRED W & BONNIE COX 401 RIVER ST E 4,000.00$ 12 155015007040 RUTH M SPARKS % LYLE W & MARION N OLSON 409 RIVER ST E 4,000.00$ 13 155015007020 MARCIA L HEIGL 413 RIVER ST E 4,000.00$ 14 155015007010 WELLS FARGO BANK NA %WACHOVIA MORTGAGE FSB 425 RIVER ST E 4,000.00$ 15 155015008050 OLIVER K MALMIN %CNA FIELD OFFICE 501 RIVER ST E 4,000.00$ 16 155015008030 JOHN & DORIS HARELAND 507 RIVER ST E 4,000.00$ 17 155015008020 LEANN K ZELLGERT &BROOKS E JOHNSON 519 RIVER ST E 4,000.00$ 18 155015008010 JAY A & ANNETTE M SHIERTS 525 RIVER ST E 4,000.00$ 19 155015009050 DARWIN G & SHIRLEY M STRAW 601 RIVER ST E 4,000.00$ 20 155015009040 THOMAS A & COLLEEN J WEISS 607 RIVER ST E 4,000.00$ 21 155015009030 KAREN M & JERRY D WELLS 613 RIVER ST E 4,000.00$ 22 155015009020 OLIVER K MALMIN %CNA FIELD OFFICE 619 RIVER ST E 4,000.00$ 23 155015009010 ARVE A & JEAN A GRIMSMO 625 RIVER ST E 4,000.00$ 24 155015010060 JAMES A DICKRELL & MARY M MICKE 707 RIVER ST E 4,000.00$ 25 155015010040 ARNOLD C &KATHERINE TESSMER 719 RIVER ST E 4,000.00$ 26 155015010011 WILLIAM J CUMMINGS & JANICE C PLETSCH 725 RIVER ST E 4,000.00$ 27 155015010010 FRED R & MAXINE M TOPEL 721 RIVER ST E 4,000.00$ 28 155015017010 CITY OF MONTICELLO (not assessed)913 RIVER ST E 62,928.00$ 29 155015019011 E DANIEL & CHRISTY M SECOR 1005 RIVER ST E 4,000.00$ 30 155015019010 PAMELA A JONES 1007 RIVER ST E 4,000.00$ 32 155218001030 NLD HOLDINGS II LLC % CAPITAL REAL ESTATE INC 116 RIVER ST E 2,304.00$ 33 155010067151 DAVID F STROMBERG 102 CEDAR ST 4,000.00$ 34 155010067140 CHANTELLE M MITCHELL 206 RIVER ST E 4,000.00$ 35 155010067130 MARK I MICHAELIS 212 RIVER ST E 4,000.00$ 36 155010067120 ALEXANDRA C PARR 218 RIVER ST E 4,000.00$ 38 155040002030 MICHELLE K HUGHES 230 RIVER ST E 4,000.00$ 39 155040002050 JACOB P & SAMANTHA R OLINGER 242 RIVER ST E 4,000.00$ 40 155015005110 DAVID M & NHU H RICHARDSON 300 RIVER ST E 4,695.35$ 41 155015005120 JOSE FUENTES& LETICIA V GAYTAN 306 RIVER ST E 4,000.00$ 42 155015005130 CHASE HOME FINANCE LLC 312 RIVER ST E 4,000.00$ 43 155015005140 DONNA R HERBEL 318 RIVER ST E 4,000.00$ 44 155015005150 RONALD D & NANCY C H BEGIN 324 RIVER ST E 4,446.05$ 45 155015004110 GARY L & BARBARA J HEGARTY 400 RIVER ST E 4,000.00$ Map ID PID Owner Name Property Address Assessment Amt 46 155015004130 GERALD A SR &BEATRICE ANDERSON 406 RIVER ST E 4,000.00$ 47 155015004131 JASON S ZACHMAN 416 RIVER ST E 4,000.00$ 48 155015004140 MICHAEL R & BARBARA LUNDQUIST 424 RIVER ST E 4,000.00$ 49 155015003110 W DAVID & CHERYL M KINNARD 500 RIVER ST E 4,000.00$ 50 155015003120 BRADLEY K & MARVEL E HATFIELD 506 RIVER ST E 4,000.00$ 51 155015003130 DAVID M WILHELM 512 RIVER ST E 4,000.00$ 52 155015003140 DIANA L & MARK J KRUSE 518 RIVER ST E 4,000.00$ 53 155015003150 DONALD F NAGEL 524 RIVER ST E 4,000.00$ 54 155015002110 GEORGE E & MAUREEN LARSON 606 RIVER ST E 4,000.00$ 55 155015002130 EDWARD M REILLY 612 RIVER ST E 4,000.00$ 56 155015002150 NORITA M SOLTAU 624 RIVER ST E 4,000.00$ 57 155015001080 CORY A BERNING 700 RIVER ST E 4,000.00$ 58 155015001031 JEFFREY R & LISA M KOEPPEN 712 RIVER ST E 4,000.00$ 59 155015001040 GEORGE POACH 718 RIVER ST E 4,000.00$ 60 155015016050 PAUL M & KELLY L BOISCLAIR 806 RIVER ST E 4,000.00$ 61 155015016060 A RICHARD & JOANNE BOISCLAIR 812 RIVER ST E 4,000.00$ 62 155208001010 MONTI-BIG LAKE COMM HOSPITAL %FRAUENSHUH PROPERTY ASSET MGT 1013 HART BLVD 35,872.00$ 63 155015025060 KLATT FAMILY TRUST WALTER F & HELEN KLATT TRTEES 924 RIVER ST E 4,000.00$ 64 155015024100 NEW RIVER MEDICAL CENTER 1000 RIVER ST E 6,880.00$ 65 155208001020 MONTI-BIG LAKE COMM HOSPITAL %FRAUENSHUH PROPERTY ASSET MGT 1001 HART BLVD 6,880.00$ 66 155010053111 DENNIS F & MYRNA R ANDERSON 107 CEDAR ST 4,000.00$ 69 155010053100 PAULA H L HOLKER 155 BROADWAY E 13,246.40$ 70 155010067152 J & C ENTERPRISE INC 108 CEDAR ST 6,960.00$ 71 155010067010 CITY OF MONTICELLO EDA 201 BROADWAY E 13,200.00$ 73 155040002100 STEPHEN R & PAULETTE A CONROY 261 BROADWAY E 7,336.54$ 74 155015005090 LYLE S TRUNNELL 301 BROADWAY E 4,000.00$ 75 155015005010 DONALD E & BONNIE T HICKMAN 355 BROADWAY E 6,600.00$ 76 155015004090 ANN M LINDBERG 401 BROADWAY E 4,000.00$ 77 155015004010 SARAH L RAMEY&KATHY JO BLOMQUIST 449 BROADWAY E 4,000.00$ 78 155015003100 DAVID MCNICHOLS 112 WRIGHT ST 4,000.00$ 79 155015003141 4TH & BROADWAY LLC XXX RAMSEY ST (VACANT LOT)4,000.00$ 80 155015003010 4TH & BROADWAY LLC 549 BROADWAY E 4,000.00$ 81 155015002080 JEFFREY A & SUSAN K MCINTOSH 601 BROADWAY E 4,000.00$ 82 155015002011 SHAUN E BERRYMAN& ANDI TISCHNER 109 HENNEPIN ST 4,000.00$ 83 155015002010 FIRST NATIONAL BANK ELK RIVER 655 BROADWAY E 4,000.00$ 85 155015001030 PATRICIA M HOLTHAUS 105 WASHINGTON ST 4,000.00$ 86 155015001131 NORAM ENTERPRISES INC XXX WASHINGTON ST (VACANT LOT)3,400.00$ 87 155015001010 DENNIS J & AMY L ROBERTSON 743 BROADWAY AVE E 3,720.00$ 88 155015016030 ROBERT G STROM 106 WASHINGTON ST 4,000.00$ 89 155015016010 THOMAS P & LISA P GROSSNICKLE 110 WASHINGTON ST 10,400.00$ Subtotal 456,868.34$ less City (#28)(62,928.00)$ TOTAL 393,940.34$ FINAL Proposed Assessment Roll - West River Street 2011 STREET RECONSTRUCTION PROJECT Map#(PID)PROPERTY OWNER PROPERTY ADDRESS ASSESSMENT AMOUNT 1 155500041301 MONTICELLO AREA ALANO SOCIETY 2025 RIVER ST W $8,000.00 2 155500041300 MERRLYN L SEEFELDT 2150 RIVER ST W $14,862.40 3 155500042400 PRAISE ACRES LLC xxxx RIVER ST W $10,000.00 4 155500041200 NORTHERN STATES POWER COMPANY 2100 RIVER ST W $42,240.00 5 155500041302 JEFFREY E &JOAN C MICHAELIS 2156 RIVER ST W $11,677.60 $86,780.00 CityCouncilAgenda:10/24/11 1 10.ConsiderationofapprovingtheannualSnowPlowing/RemovalPolicyfor2011-2012 snowseason (TM/BP) A.REFERENCEANDBACKGROUND: EachyearthePublicWorksDepartmentreviewsthepreviousyear’sSnowPlowing/ RemovalPolicyandproposesupdatestothedocument.InearlyOctoberafterallofthe differentdivisionsofPublicWorkshavehadanopportunitytocheckplowroutes,new constructionandchanges,wemeetasagroupforseveralhourstogooverthepolicyin depth.Commentsgeneratedfromthisgroupmeetingoftenresultinmodificationsand changestothepolicy.Thesechangesthenareoutlinedandclearlymarkedinredinthe draftdocumentandcarriedtotheCityCouncilforreview,possiblechangesand adoption.Thisdocumentthenbecomestheframeworkforthesnowplowingand removaloperationsthroughouttheCitybyPublicWorks.Individualdepartmentsthen developtheirownplansonhowtheyaretoaccomplishthegoalssetoutinthepolicy. Thepolicylaysoutprioritiesandtimingforallfacetsofsnowplowing/removal throughoutthecommunity.Theprioritiessetoutinthepolicyaretobeachievedbythe PublicWorksDepartmentunderreasonableconditionsandbudgetassumingthatatleast onepieceofmajorequipmentandoneoperatorarenotavailable.Inmostcasesweare abletomeetthegoalssetoutinthepolicyinlesstimethanstated. Thefollowingisasummaryofthisyear’sminorchangestoSNOWEMERGENCY ROUTES: Primary RiverStreetEastfromWashingtontotheNursingHome WashingtonStreetfromBroadwaytoEastRiverStreet Secondary RiverStreetEastfromTH25toCedarStreetincludingtheblockofWalgreen’s RiverStreetWestfromtheXcel/CityBallfieldstoTH25 PublicParkingLots Plowedby8AM–MonticelloFiberNetHeadEndBuilding Plowedwithin12hoursfollowingasnowfall–CedarStreettemporarylot overflowparkingEastBridgeSlidingHill Plowedwithin12hoursfollowingasnowfall–TerritorialRoad,drivewayinto theRandMansion Citymaintainedsidewalks CedarStreetfromBroadwaytoRiverStreet(EastSide) SidewalksClearedWithCityAssistance EliminatelasttwosentencesinParagraph1 CityCouncilAgenda:10/24/11 2 Citymaintainedpathways FarmsteadAvenuefrom9144FarmsteadAvetoPioneerParkParkingLot EdmonsonAvenuecombineintoonephrasefromSchoolBlvdto89th Street SwanParkPathway PointstoConsider: TheCityhaschosenthroughitsOrdinance8-1-11toassigntheresponsibilityof snowremovalandsidewalkmaintenancetopropertyowners,withtheexception ofareasthatCityCouncilhasinstatedaspartofoursidewalkmaintenanceand snowplowpoliciesforCitystafftomaintain. A1.BudgetImpact:Theproposedchangestothepolicythisyearwillhaveminor impactontheCity’sbudgetwithnochangestoordinance. A2.StaffWorkloadImpact:Theproposedchangestothepolicywillhaveminor changestotheworkloadofthePublicWorksduringthewinterseason.Weare adequatelystaffedtohandlethisworkloadbutthetimerequiredtocompletethe processmaybeincreased. B.ALTERNATIVEACTIONS: 1.Motiontoadoptthe2011-2012SnowPlowing/RemovalPolicywithminor highlightedchanges. 2.Motiontodenyadoptingthe2010-2011SnowPlowing/RemovalPolicy. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1fortheCityCounciltoapprovethemodifications totheSnowPlowing/RemovalPolicyasoutlinedandadoptthepolicy.Keepinmind PublicWorksisadequatelystaffedtohandlethisworkloadbutthetimerequiredto completetheprocessmaybeincreased. D.SUPPORTINGDATA: SnowPlowingRemovalPolicy(2011-2012proposedchangeshighlightedinred) SnowPlowRouteMap Primary/SecondaryPlowRouteMap SnowmobileRouteMap Sidewalk/PathwayMaintenanceMap f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 1 OF 13 - CITY OF MONTICELLO SNOW PLOWING/REMOVAL POLICY Effective November 10, 1997 Amended by the City Council January 10, 2005 Amended by the City Council December 12, 2005 Amended by the City Council November 27, 2006 Amended by the City Council November 13, 2007 Amended by the City Council December 8, 2008 Amended by the City Council October 26, 2009 Amended by the City Council October 25, 2010 1. INTRODUCTION The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will utilize city employees, city equipment and/or private contractors when necessary to provide this service. 2. AREAS OF RESPONSIBILITY Through its adoption, the City Council of Monticello is responsible for the policy established herein. Implementation of this policy is the responsibility of the Street Superintendent or his designee under the direction of the Public Works Director and City Administrator. The chain of command is the City Administrator, Public Works Director and Street Superintendent, in that order. Decisions as to time, method and materials used on snow plowing/removal operations will be made by the Street Superintendent under the direction of the Public Works Director and City Administrator, and any amendments are to be in accordance with amendment section of this policy. The Parks Department will supplement the efforts of the Street Department with primary responsibilities in parking lots , sidewalks, pathways and skating rinks. This work will be carried out by the Park Superintendent or his designee under the direction of the Public Works Director and City Administrator. (Amended by City Council 01/10/2005) (Amended by City Council 10/26/2009) 3. AMENDMENTS TO POLICY Any amendments to this policy require council approval. Whenever possible and practical, amendments should be brought up at council meetings and should be a matter of public record. However, to allow for emergencies or other extenuating circumstances, when time does not permit council approval or action, the Public Works Director or Street Superintendent is hereby authorized to amend any portion of this policy he sees fit. If practical, the City Administrator shall be notified and shall approve of any such amendment. Any such amendment made due to a particular emergency shall be brought to the attention of the council if the amendment is to be a permanent one. (Amended by City Council 10/26/2009) 2011-2012 DRAFT f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 2 OF 13 - 4. EQUIPMENT The city shall acquire, maintain, repair and replace equipment on a timely basis as the city’s established budget shall allow. To provide for utilization of equipment in a cost effective manner, the city may use regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as may be useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be acquired and utilized only if deemed absolutely essential. Whenever existing snow removal heavy equipment is believed to be broken down for an excess of eight hours during a declared snow event and that piece of equipment is essential to snow plowing/ removal operations, the Street Superintendent or his designee may rent equipment. The Public Works Director shall be notified of this decision immediately. A written report to include equipment down, reason for renting, estimated rental period, rental company, rental machine identification, rental rate, and estimate of total cost shall be submitted within 48 hours. (Amended by City Council 10/26/2009) When the Street Superintendent determines that the policy levels of service cannot be provided by city forces, he shall report to the Public Works Director the following information: A. Additional time required to provide desired levels of service using just city forces. B. Additional equipment and/or personnel support required to achieve desired levels of service. C. Estimated number of hours equipment and/or personnel will be required. The Public Works Director will then take the following action: A. Determine availability of contractor equipment. B. Estimate cost of contracted service required. C. Determine availability of funds to meet estimated costs. D. Based on information supplied, the Public Works Director shall determine whether to contract for additional service or equipment, or accept reduced levels of service. If contracted service or equipment is secured, the Public Works Director shall provide the City Administrator with a report containing the following information : A. Purpose of contracting snow plowing/removal. B. Estimated time and cost of contracted services. C. Time and date contract began. In the absence of the Public Works Director, the Street Superintendent shall have full authority under this section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City Administrator. 5. WORK SCHEDULE Scheduling of employees is the responsibility of the Street Superintendent or his designee under the direction of the Public Works Director. When conditions allow, work schedules shall be arranged to keep overtime at a minimum, with overtime scheduling being approved by the Public Works Director. The Public Works Director shall notify the City Administrator of any unusual amount of overtime to be performed and the reasons. (Amended by City Council 10/26/2009) f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 3 OF 13 - 6. MINIMUM LEVELS OF SERVICE The following are minimum levels of service that can be expected. The city will strive to achieve better results if possible. Snow and/or ice control may be terminated at any time the Street Supt. or his designee determine that rising or falling temperatures, visibility and/or the rate of accumulation make the control unsafe, ineffective or unnecessary. Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall become the storm referred to in this policy. A. Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when ice or snow pack occur on designated primary snow emergency streets, and shall continue periodically throughout the duration of the storm. It is the intention of the City to keep these routes open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free. B. All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight (8) hours after the snow storm subsides. C. All remaining non emergency through streets shall be open to 2-lane traffic within 12 hours after the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is hauled from the Broadway median and all streets are widened curb to curb where possible. The snow plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather conditions allow. D. All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16) hours after a snowstorm subsides. E. Downtown Broadway, from 150 feet east of Linn Street to 150 feet east of Cedar Street shall be plowed to the center median. The Street Superintendent or his designee may elect to plow downtown streets during evening or early morning hours to avoid traffic and parked vehicles. Other downtown streets will be plowed outward. City owned parking lots and alleys in blocks 34, 35 and 52 are plowed by 8 a.m. after a 2" accumulation of snow (see Section 12). (Amended by City Council 01/10/2005) F. Downtown snow hauling including the half block of Walnut south of Broadway, if necessary, shall begin by the next morning after all streets have been plowed and the crews are rested. Hauling shall not be conducted Friday evening or Saturday evening unless abnormal conditions warrant same. (Amended by City Council 01/10/2005) G. Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas. General snowpack on residential streets shall not be sanded. f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 4 OF 13 - H. Snow depth at the corners of intersections shall be reduced to 36" or less following other necessary snow plowing and removal operations. The Street Superintendent or his designee shall have the authority to determine the scheduling and priority of this function. I. Certain county highways within the city are maintained by the city and fall under county maintenance agreements. 7. SNOW EMERGENCY ROUTES *SEE CHANGES* PRIMARY SNOW EMERGENCY ROUTES 6TH STREET FROM THE FIRE HALL TO TH 25 : INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS 7TH STREET FROM WALNUT STREET TO CSAH 18 BROADWAY FROM WILLOW STREET TO MEADOW OAK DRIVE CSAH 39 WEST FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST FENNING AVENUE FROM SCHOOL BOULEVARD TO 85TH STREET (DUE TO TOPOGRAPHY) GILLARD AVENUE FROM CSAH 39 EAST TO 95TH STREET (DUE TO TOPOGRAPHY) HART BOULEVARD FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST RIVER STREET EAST From Washington to the Nursing Home ROUNDABOUT AT CSAH 18 & MEADOW OAK AVENUE SCHOOL BOULEVARD FROM TH 25 TO CSAH 18 WALNUT STREET FROM WEST BROADWAY TO 7TH STREET WASHINGTON STREET FROM EAST BROADWAY TO 7TH STREET WASHINGTON STREET From Broadway to East River Street (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 5 OF 13 - *SEE CHANGES* SECONDARY SNOW EMERGENCY ROUTES 3RD STREET FROM CHESTNUT ST TO WASHINGTON ST 6TH STREET WEST FROM ELM STREET TO THE FIRE HALL CEDAR STREET FROM RIVER STREET TO 7TH STREET CHELSEA ROAD FROM CSAH 18 TO CR 39 WEST DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT DUNDAS ROAD FROM TH 25 EAST TO FALLON AVENUE ELM STREET FROM CSAH 39 WEST TO 6TH STREET WEST OAKWOOD DRIVE EAST FROM T.H. 25 TO INCLUDE THE CUL-DE-SAC OTTER CREEK ROAD FROM CSAH 75 TO RIVER STREET WEST PRAIRIE ROAD FROM KEVIN LONGLEY DRIVE TO CSAH 75 RIVER STREET EAST From TH 25 To Cedar Street (including block of Walgreen’s) RIVER STREET WEST FROM THE XCEL/CITY BALLFIELDS TO THE NURSING HOME ENTRANCE TH 25 SCHOOL BOULEVARD FROM TH 25 TO REDFORD LANE (Amended by City Council 12/12/2005) (Amended by City Council 11/13/2007) (Amended by City Council 12/08/2008) (Amended by City Council 10/26/2009) (Amended by City Council 10/25/2010) 8. METHOD OF PLOWING SNOW Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception of that section of Broadway previously mentioned, the snow will be plowed from the center of the street outward. The City will plow the roundabout at CSAH 18 and Meadow Oak Avenue from the outside to the center. The County will plow to the outside. The plowing activities are shared. For narrow streets or other streets when conditions require, the Street Superintendent or his designee may choose to plow from one side to the other. Snow shall be plowed and pushed from left to right and discharged on the edge of the street or on adjacent right-of-way without regard for sidewalks and/or drivewa ys. The City shall not be responsible for plowing snow from any private driveways or sidewalks. (Amended by City Council 11/27/2006) f:\admin\wordproc\policies\snow plowing policy 2011-2012 - draft.doc - PAGE 6 OF 13 - 9. HAULING OF SNOW Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove the snow by hauling. Timing of such hauling shall be at the discretion of the Street Superintendent or his designee. Snow will be windrowed along the south curb on Chelsea Road between Highway 25 and Sandberg Road and hauled when the windrow reaches 2 feet in height to reduce snow pushed on to the sidewalk. (Amended by City Council 12/12/2005) 10. WEATHER CONDITIONS Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of employees or equipment, and operations are effective. Factors that may delay snow and ice control operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or ice. 11. DISPATCHING OF EQUIPMENT Dispatching of equipment shall be determined by the Street Superintendent or his designee. The Street Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions. Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible if workers and equipment are available and it is more than four hours until a work shift is to begin. Once a work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately to other specific situations or waiting, in the case of non - emergencies, until a new work shift begins. For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee shall keep the Public Works Director informed of start, progress and end of full scale plowing operations. 12. PUBLIC PARKING LOTS PLOWING TO BEGIN BY 4 A.M. COMMUTER PARKING LOT INCLUDING SCHOOL BLVD FROM TH 25 WEST TO DEEGAN AVE AND DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT COMMUNITY CENTER PARKING LOTS WEST AND SOUTH LOTS (Amended by City Council 11/27/2006) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 7 OF 13 - *SEE CHANGES* PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS) BLOCK 34 BY ZOO AND 216 PINE STREET BLOCK 35 WALNUT & 3RD STREET PARKING LOT (Lot is signed for 24-hour parking to aid in timely snow removal and other seasonal maintenance) BLOCK 52 BY JADE PATRICK SALON AND OLD SCHOOL CITY HALL PARKING LOT DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT HI-WAY LIQUOR PARKING LOT MONTICELLO FIBERNET HEAD END BUILDING PARKING LOT PRAIRIE WEST BUILDING MONTICELLO FIBERNET RETAIL SITE - 6TH STREET (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE FIRE HALL PARKING LOT *SEE CHANGES* PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT 4TH STREET PARK PARKING LOT (plowed by Sewer/Water Department) ANIMAL SHELTER PARKING LOT (plowed by Sewer/Water Department) CEDAR STREET PARKING LOT (OVERFLOW PARKING – EAST BRIDGE SLIDING HILL) EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS MONTICELLO FIBERNET HEAD END BUILDING PARKING LOT (MOVED TO PLOWED BY 8 A.M.) PUBLIC LIBRARY PARKING LOT PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS INCLUDING THE AREA AROUND THE FUEL PUMPS (plowed by the Sewer/Water Department) TERRITORIAL ROAD DRIVEWAY INTO THE RAND MANSION (Amended by City Council 11/27/2006) (Amended by City Council 10/26/2009) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 8 OF 13 - 13. CITY MAINTAINED SIDEWALKS *SEE CHANGES* CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE *3rd STREET WEST SOUTH SIDE OF 3RD STREET WEST FROM ELM STREET TO MAPLE STREET *BROADWAY EAST SOUTH SIDE BETWEEN THE ZOO AND BOB’S BARBER SHOP *BROADWAY EAST SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET *BROADWAY EAST ON THE NORTH SIDE FROM 731 E. BROADWAY TO PALM ST TO WASHINGTON ST WITH THE EXCEPTION OF DENNY’S SERVICE AT 743 E. BROADWAY *BROADWAY WEST SOUTH SIDE FROM 906 BROADWAY TO BROADWAY KWIK STOP *BROADWAY WEST ON THE NORTH SIDE FROM CHESTNUT STREET TO LINN STREET WITH THE EXCEPTION OF TRINITY LUTHERAN CHURCH AT 494 WEST BROADWAY *CARDINAL HILLS PARK SIDEWALK RUNNING THROUGH PARK FROM MARTIN DRIVE TO SCHOOL BLVD *OTTER CREEK ROAD AND WEST RIVER STREET FROM CSAH 75 TO COMPOST SITE *WASHINGTON STREET EAST SIDE FROM RR CROSSING TO 7TH STREET 3RD STREET EAST DEPUTY REGISTRAR/PARKING LOT NORTH SIDE FROM 216 PINE STREET TO CEDAR STREET 3RD STREET WEST NORTH SIDE FROM 211 PINE ST TO WALNUT STREET BROADWAY EAST 201 EAST BROADWAY (OLD CEDAR STREET GARDEN CENTER SITE) BROADWAY WEST NORTH SIDE AT 111 WEST BROADWAY CEDAR STREET EAST SIDE AT RR CROSSING CEDAR STREET FROM BROADWAY TO RIVER STREET (EAST SIDE) *THESE ARE PRIORITY SIDEWALKS TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE SIDEWALKS BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IMMEDIATELY OF SCHOOL CLOSINGS. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 9 OF 13 - CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE COMMUNITY CENTER WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6TH STREET AND NORTH SIDE OF 6TH STREET FROM WALNUT STREET TO FIRE HALL COMMUTER PARKING LOT BUS SHELTER AND SIDEWALK EAST BRIDGE PARK BITUMINOUS PATHWAY FROM THE SLIDING HILL TO WALNUT STREET ELM STREET WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY GROVELAND (CITY OWNED PROPERTY) A PORTION OF HAYWARD CT 150' WEST OF PARK PLACE DR A PORTION 220' NORTH OF SUMMIT CT BETWEEN WINDEMERE CT & SUMMIT CT A PORTION EAST OF 90TH ST ON S SIDE OF PARK PLACE DR GROVELAND PARK SAVANNAH & INNSBROOK ALONG PARK HI-WAY LIQUOR WEST SIDE T.H. 25 FROM 5TH TO 6TH AND NORTH SIDE 6TH FROM T.H. 25 TO INCLUDE SECOND DRIVEWAY INTO LIQUOR PARKING LOT, ALSO INCLUDING THE SIDEWALK ON THE NORTH SIDE OF THE LIQUOR STORE BUILDING INFORMATION CENTER SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA LIBRARY SOUTH SIDE 6TH STREET FROM WALNUT TO LOCUST WEST SIDE WALNUT FROM 6TH TO LIBRARY DRIVEWAY MEADOW OAK AVENUE ADJOINING FREEWAY FIELDS MEADOW OAK AVENUE SIDEWALK ALONG MEADOW OAK AVENUE (SHAWN WEINAND PROPERTY) MINNESOTA STREET EAST SIDE FROM 7TH STREET TO A POINT 125' NORTH PRAIRIE ROAD FROM CSAH 75 TO HEDMAN LANE RIVER STREET WEST STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET T.H. 25 WEST SIDE FROM W. RIVER ST. TO MISSISSIPPI BRIDGE WALNUT STREET EAST SIDE PARKING LOT, ALLEY TO 3RD STREET, FROM WELLS FARGO DRIVEWAY TO RR TRACKS (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 12/08/2008) (Amended by City Council 10/26/2009) (Amended by City Council 10/25/2010) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 10 OF 13 - Sidewalks Cleared With City Assistance: *SEE CHANGES* 1.) South side of Broadway from the Broadway Kwik Stop to and including the Peterson Grimsmo Chapel at 250 East Broadway, and the North side of West and East Broadway from Linn Street to Palm Street including Trinity Lutheran Church at 449 West Broadway. Also the north side of East Broadway in front of 731 and 743 East Broadway near Washington Street. The City will make one (1) pass with a snow blower each time its snow blower is used on the adjacent West and East Broadway sidewalks. The City will not broom or apply sand/salt to this sidewalk in the commercial area. 2.) Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive: The city will assist Mn/DOT when they request, by providing one (1) operator or one (1) driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by Mn/DOT plows. 14. CITY MAINTAINED PATHWAYS *SEE CHANGES* CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' *1 7TH STREET EAST NORTH SIDE FROM CEDAR STREET TO WASHINGTON STREET * FALLON AVENUE FROM SCHOOL BOULEVARD TO FARMSTEAD AVENUE *FARMSTEAD AVENUE FROM 9144 FARMSTEAD AVE TO PIONEER PARK PARKING LOT *SCHOOL BOULEVARD FROM EDMONSON AVE TO CR 18 INCLUDING THE PATHWAY THROUGH THE NORTH END OF PIONEER PK EXCEPT THE S. SIDE OF SCHOOL BLVD FROM FALLON TO CARDINAL HILLS PK 2001 ISETEA PATHWAY SYSTEM INCLUDING I-94 PEDESTRIAN BRIDGE FROM CSAH 75, SOUTH TO SCHOOL BLVD TO THE EAST THRU MEADOW OAK TO MEADOW OAK DRIVE 7TH STREET EAST WASHINGTON STREET TO WEST SIDE OF ENTRANCE TO ST. HENRY’S CHURCH CHELSEA ROAD SOUTH SIDE FROM SANDBERG TO INNSBROOK CSAH 18 FROM OAK RIDGE CIRCLE TO OAKVIEW COURT CSAH 18 SOUTH SIDE FROM SPIRIT HILLS ROAD TO TROY MARQUETTE DRIVE 1 * THESE ARE PRIORITY SIDEWALKS TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE SIDEWALKS BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IMMEDIATELY OF SCHOOL CLOSINGS. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 11 OF 13 - CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' CSAH 18 SOUTH SIDE FROM WILDWOOD BOULEVARD TO GATEWATER DRIVE CSAH 75 FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY CSAH 75 FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE EDMONSON AVENUE WEST SIDE FROM SCHOOL BOULEVARD TO ORCHARD CIRCLE, AND ORCHARD CIRCLE TO 89TH STREET IN SOUTH TO FEATHERSTONE EDMONSON AVENUE WEST SIDE FROM ORCHARD CIRCLE TO 89TH STREET (COMBINE THESE 2) FENNING AVENUE EAST SIDE FROM MEADOW OAK AVENUE GOING SOUTH TO CSAH 18 GILLARD AVENUE WEST SIDE FROM RIVER FOREST DRIVE TO 95TH STREET GILLARD AVENUE WEST TO RIVER FOREST DRIVE MEADOW OAK FROM MEADOW OAK AVENUE TO MEADOW OAK DRIVE (SOUTH OF RAILROAD TRACKS) MEADOW OAK FROM MEADOW OAK AVENUE GOING SOUTH TO EASTWOOD CIRCLE SCHOOL BOULEVARD NORTH SIDE FROM EDMONSON AVE TO T.H. 25 SCHOOL BOULEVARD NORTH SIDE FROM TH 25 TO RIVER CITY EXTREME SLIDING HILL PATHWAY FROM MILL RUN ROAD TO RIVER FOREST DRIVE SWAN PARK PATHWAY TH 25 EAST SIDE FROM KJELLBERG’S TO OAKWOOD DRIVE (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) The Pathways shall be cleared to a min. width of 6' within 36 hours of the end of any snow event with snow accumulation of ½" or more on the pathway. Work on the pathways immediately adjacent to major highways or thorough fairs will not begin until the adjacent roadway is plowed and widened. Pathways shall be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is expected that the bituminous surface shall be visible in many areas along the pathway. Pathways designated for snow removal which are used for student pedestrian travel to and from the schools shall be cleared within 24 hours of the end of a snow event provided any immediate adjacent major roadway is cleared and widened first. (Amended by City Council 01/10/2005) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 12 OF 13 - 15. CITY MAINTAINED SKATING RINKS 4TH STREET PARK (2) HOCKEY RINKS (1) GENERAL SKATING RINK WEST BRIDGE PARK (1) GENERAL SKATING RINK (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) Within 36 hours of the end of any snow event with an accumulation of more than 1" of snow, all three rinks shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink area and no accumulations of snow should be left around the inside of the boards. Care should be used not to throw or pile snow on walkways. For any event between one -tenth of an inch to an inch of snow, all three rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges of snow around the inside of the hockey boards must be removed. (Amended by City Council 12/12/2005) 16. DAMAGE TO PERSONAL PROPERTIES Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance to be on the boulevard and are damaged by actual contact with city equipment, will be considered for compensation at city expense. Compensation for mailboxes and posts shall be for materials only with a maximum allowable reimbursement of $150 per single family residential mailbox and a maximum allowable reimbursement of $200 per cluster mailboxes. Damage to trees, shrubbery and other landscaping will not be considered for compensation unless located beyond the boulevard or private property. The city will re-seed plow disturbed areas of the boulevard in the summer months when staffing and workload permits. (Amended by City Council 10/26/2009) Damage to personal vehicles will be considered only if they are legally parked and only if physically contacted by equipment. 17. PLOWING OF PRIVATE PROPERTY Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be no plowing of private property with city equipment. 18. REVIEW OF POLICY The city will keep on file comments and complaints received regarding this policy. This policy will be reviewed periodically. Any review will consider comments or complaints received since the last review. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2011-2012 - DRAFT.DOC - PAGE 13 OF 13 - 19. WINTER PARKING REGULATIONS The Wright County Sheriff’s Department will rigorously enforce portions of the parking ordinances beginning November 15 through April 15, as follows: TITLE 9, CHAPTER 1 SECTION 2: Parking and stopping: Except for the City of Monticello or Wright County on its own right of ways, no person shall utilize any portion of any local public right of way, including the traveled street, boulevard or public parking lot for the storage or parking of any object or material which is not a licensed, operable motor vehicle, passenger vehicle or motorcycle as defined by Minnesota Statutes Chapter 169.01, Subd. 3, 3a and 4, except as may be explicitly permitted on a temporary period of time by the City Council or its designated representative. Properly licensed, operator motor vehicles, passenger vehicles and motorcycles may be parked in the public street where permitted but not on the boulevard portion of the public right of way subject to the further requirements of local parking regulations and applicable Minnesota Statutes. A trailer of any type properly licensed or not is not considered a motor vehicle or part thereof when disconnected from its tow vehicle. It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or park the said vehicle in any of the following places, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer or traffic control devices: On any street or roadway between the hours of two o’clock (2:00) a.m. and six o’clock (6:00) a.m. from November 15 through April 15, except physicians on emergency calls. TITLE 9, CHAPTER 1, SECTION 8: Parking in regard to snow plowing and/or removal: After a snowfall, all streets in the city of Monticello shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal until all streets are plowed. Any motor vehicle or parts thereof left on any street or boulevard in the city of Monticello in such a way as to impede the performance of the city and/or state snowplow shall be dealt with under the Penalty Code No. 1-4-1 (a fine of up to $300 and/or imprisonment in a city or county jail for a period not to exceed 90 days). 20. WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS The Wright County Sheriff’s Department will rigorously enforce portions of the city ordinance in regard to use of the sidewalks/pathways by snowmobiles, ATV’S and other motorized vehicles. TITLE 6, CHAPTER 5, SECTION 2: Restrictions: It is unlawful for any person to operate a snowmobile: On any sidewalks or pathways in the city of Monticello provided for pedestrian and/or bicycle travel.