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City Council Agenda Packet 12-10-2012
AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,December10,2012–7p.m. MississippiRoom,MonticelloCommunityCenter Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–November26,2012SpecialMeeting 2B.ApprovalofMinutes–November26,2012RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncements,andupdates a.CitizenComments: b.PublicServiceAnnouncements: 1) 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforDecember10th B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofapprovinghoursofoperationforCityofficesin2013 D.ConsiderationofcallingforaSpecialMeetingonDecember20thforapprovalof bills E.ConsiderationofadoptingOrdinance#570approvingamendmentstothe MonticelloZoningOrdinanceChapter5.3-AccessoryUsestoallowIndoor StorageandOfficeUsesasaPermittedAccessoryUseintheB-4(Regional Business),B-3(HighwayBusiness),B-2(LimitedBusiness),B-1(Neighborhood Business),CCD(CentralCommunityDistrict)andIBC(Industrial&Business Campus)Districts.Applicant:CityofMonticello F.Considerationofamendingthe2012-2103snowmobileroutemapwithintheCity ofMonticello 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.PublicHearing-ConsiderationofadoptingResolution#2012-111approvingfinalTax Levyfor2013taxespayable 8.ConsiderationofadoptingResolution#2012-112approving2013CityBudget 9.PublicHearing-ConsiderationofadoptingOrdinance#571amendingtheCityFee Schedulefor2013andconsiderationofadoptingOrdinance#571Aforsummary publicationofthe2013FeeSchedule 10.ConsiderationofadoptingOrdinance#568amendingtheMonticelloZoningOrdinance, Chapter4.5–Signs,forregulationspertainingtotemporarysigns.Applicant:Cityof MonticelloandConsiderationofadoptingOrdinance#568Aforpublication 11.Considerationof:anAmendmenttotheMonticelloZoningOrdinance,Chapter5, Section3–AccessoryUsestoallowMachinery/TruckRepair&Sales,AutoRepair– Minor,AutoRepair-MajorasAccessoryConditionalUsesintheB-3(Highway Business)District;aConditionalUsePermitforVehicleSales/Rental;aConditionalUse PermitforAccessoryMachinery/TruckRepair&Sales,AccessoryAutoRepair–Minor andAccessoryAutoRepair-Minor;AppealofPlanningCommissiondenialofVariance toMonticelloZoningOrdinance,Chapter4,Section8-Off-StreetParkingRequirements and4.1–Landscaping&Screening;andapreliminaryandfinalplatfortheMaas Addition.Applicant:MaasAutomotive/BedrockMotors 12.ConsiderationofapprovinganAgreementwithMaasAuto/BedrockMotorsforcity wateraccessat3887ChelseaRdWest (currentPID155-500-104306) 13.ConsiderationofadoptingResolution#2012-113authorizingAdvertisementforBidsfor purchaseofScrewPressandAerationBlowersforPhase1ofWasteWaterTreatment FacilityBiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements, CityProject#12C003 14.ConsiderationofadoptingResolution#2012-114authorizingpreparationofPlansand SpecificationsforPhase2ofWasteWaterTreatmentFacilityBiosolidsDewatering, EnergyEfficiency,HeadworksandSiteImprovements,CityProject#12C003 15.Addeditems 16.Adjournment City Council Special Meeting Minutes – November 26, 2012 Page 1 MINUTES SPECIAL WORKSHOP – MONTICELLO CITY COUNCIL Monday, November 26, 2012 - 5:30 p.m. Mississippi Room - 505 Walnut Street, Monticello, MN Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None Other: Wayne Oberg, Jeff O’Neill 1. Call to Order Mayor Herbst called the Special Meeting to order at 5:35 p.m. 2. Purpose of Workshop: Review of Final 2013 Budget & Levy Finance Director Wayne Oberg explained that this workshop will be a presentation of the budget and levy that is planned to be presented to Council on December 10th. 3. Budget Workshop Presentation and Discussion Wayne Oberg ran a presentation that started out with definitions related to budget policy. He noted the progression of the city’s property tax levy over time from 2003 to 2013. He showed a comparison of the levy amounts for the last three years broken down by various funds. The net increase from 2012 to 2013 is .6%. Monticello Community Center operations are increasing 13.5% and debt shows a decrease for the Community Center. Wayne Oberg showed a comparison between the tax levies that were approved from 2003 to 2013 and the tax levy totals if they would have matched the CPI for those years. Wayne Oberg displayed a graph showing the division of the proposed tax levy for 2013 between General Fund (70%), Debt Service (26%) and Monticello Community Center operations (4%). He also had a graph showing percentages of the tax levy between city (36.2%), county (37.9%), school district (23.3%) and hospital district (2.6%). Glen Posusta asked if it was typical to have the city and county levies fairly close. Wayne Oberg will check into that. Next, Wayne Oberg showed the tax capacity rates between 2012 and 2013 comparing city, county, school district and hospital district with the city decreasing 15.1%. Wayne Oberg talked briefly about the effect from increased tax value for Xcel Energy which had a big impact on the city tax rate. This increase in valuation was due to the CapX power lines. Wayne Oberg provided an explanation of tax impact on homeowners to point out that inflation or deflation does not necessarily cause a change in taxes. Rather it would depend on the amount that the city levies in respect to the amount of valuation on a house. City Council Special Meeting Minutes – November 26, 2012 Page 2 Wayne Oberg went through anticipated revenues and expenditures for the General fund for 2013 showing a balanced budget at a .6% increase. Glen Posusta asked if the city’s reserves are where they should be with this budget. Wayne Oberg said this would create a reserve of around 30% of unrestricted fund balance. This is slightly below what the city’s auditors would probably recommend. Wayne Oberg suggested the City may prefer a higher reserve balance because of the high dependency on property taxes. Brian Stumpf asked why the reserves are dropping compared to prior years. Wayne Oberg explained that there were many interfund loans set up in past years, which are not likely to be paid back. At tonight’s regular meeting, Council will be asked to approve a number of operating transfers which will eliminate a number of the interfund loans, which do not have a revenue source to pay them back. Wayne Oberg noted that for 2012, the City is showing revenues ahead of expenditures so we should not show a deficit at the end of the year. For the Monticello Community Center, Wayne Oberg showed the proposed figures for 2013 proposed which recommends increases in various fees to match the amount that is needed to generate the necessary revenue for 77% revenue recovery with eventual goal of 85%. They are looking at rate increases of 10% in a number of areas to generate $124,000 in community center revenues. Some areas considered for increases are membership and use fees, birthday party rentals, swim lesson fees, meeting room rentals, and concessions. They also cut back about $33,000 in proposed purchases for 2013. These proposals were approved by the Monticello Community Center Advisory Board to make this recommendation to Council. The equipment purchase being proposed at the regular meeting tonight is incorporated into the 2013 budget. Jeff O’Neill explained that the property tax portion allocated to the Monticello Community Center is generally used toward capital while the user charges are balanced against user revenues. Glen Posusta pointed out that the increase in user fees is the first in 6 years. This is a very small cost for taxpayers compared to the savings they have encountered with property taxes. Wayne Oberg noted that the $100,000 anticipated deficit for 2013 will be addressed in the proposed budget and tax levy agenda item on December 10th. Wayne Oberg talked about a Capital Equipment Revolving fund that he would like to set up as an internal service fund starting with 2013. He explained that the City is allowed to bond for capital expenditures and pay for those expenses over a 5 to 10 year period of time. He presented a list of possible items totaling slightly over $450,000 which could be incorporated into this new fund and paid for over time. Wayne Oberg explained that each department would then payback the internal service fund for their share of the capital items over a period of time. Glen Posusta stated that this sounds like it would create a situation of automatic spending. Clint Herbst asked Wayne Oberg to explain how this would work. Wayne Oberg used a brush chipper purchase as an example. If the City included this in the capital equipment bonding, it might purchase a brush chipper for an estimated $35,000. In this example, the Streets Department would pay back the internal service fund over a period of time (ex. 5 years) plus interest and/or depreciation expense. Wayne Oberg explained that there would be two amortization schedules: one for debt City Council Special Meeting Minutes – November 26, 2012 Page 3 and one for payback. Through this process, the city will build in a means of generating internal funds to support our capital expenditures. Clint Herbst also mentioned that there may be opportunities to pick up some of these items through auctions or state bid lists. It may be worthwhile to set up a small group to manage these opportunities. Wayne Oberg provided a list of capital items that are in the CIP for upcoming projects, including West 7th Street, Waste Water Treatment Facility, West-East Bridge Park lighting, and Bertram Park Land. He also broke down the 7th Street Extension project showing the proposed costs for some of the portions of the project totaling about $1.5 million. Although these items and others are listed in the CIP, a funding source needs to be identified for each item. Wayne Oberg pointed out some challenges. The first one involves debt service. The city has been using debt reserves to pay down the debt service while decreasing the debt levy. Another challenge is related to the 2005A GO Bond which has a number of assessments that are not being paid, which support those bond payments. A third challenge is that there are no balances left in the Water Access fund to support debt in the amount of $1.7 million. The debt payments can be supported from the Water fund for a few years, but then will need another source. The fourth challenge is the Sanitary Sewer Access fund which has been used to pay the waste water treatment facility loan. It is projected to have a balance of $677,000 at the end of 2013, but has remaining debt to support of over $5 million. Again, another source will need to be found for the debt payments. These challenges will have to be addressed starting with payments after 2013. Wayne Oberg mentioned that the City does have some new value coming online with the 2014 payable tax year which may help contribute to the tax base to support anticipated needs. He noted that Xcel is approximately 42% of the city’s tax base. Clint Herbst commented that the City will likely need to take advantage of the increased value gained from the Xcel improvements in order to manage some of the challenges. Jeff O’Neill recommended that Council consider sitting down in the near future to discuss some of these challenges and come up with ways to address some of the needs. Wayne Oberg did note that the Council may also want to consider a small increase in water and sewer rates to help support the debt service needs and upcoming wastewater plant improvements. Brian Stumpf suggested that staff present some options for rate increases showing possible scenarios with different usages for residential and non- residential with the proposed 2013 Fee Schedule. Lloyd Hilgart asked about the Liquor Fund balance. Wayne Oberg said that there is a small balance in it. The DMV fund balance is looking very good. Lloyd Hilgart asked about FiberNet and where the funds would come from to cover deficits. Wayne Oberg stated that he has left the Liquor balances alone so that would be available for Council to transfer. Wayne Oberg also noted that Council will need to allocate $100,000 to cover the Monticello Community Center shortage for the 2013 budget. Lloyd Hilgart asked if there were future purchases proposed for Bertram Chain of Lakes and where that money would come from. Wayne Oberg explained that would most likely be taken from excess City Council Special Meeting Minutes – November 26, 2012 Page 4 bond fund balances created from excess special assessment payments in these funds, which would be available for the next three or four years. Wayne Oberg mentioned that there are some options for the City to set aside balances from various funds, other than the General fund, to help toward funding of future projects. 4. Adjournment LLOYD HILGART MOVED TO ADJOURN THE SPECIAL MEETING AT 6:44 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ______________________________ City Administrator City Council Minutes – November 26, 2012 Page 1 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, November 26, 2012 – 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes – November 13, 2012 Special Meeting BRIAN STUMPF MOVED TO ACCEPT THE NOVEMBER 13, 2012 SPECIAL MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 2B. Approval of Minutes – November 13, 2012 Regular Meeting TOM PERRAULT MOVED TO ACCEPT THE NOVEMBER 13, 2012 REGULAR MEETING MINUTES AS CORRECTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4-0. (Lloyd Hilgart did not vote.) 3. Consideration of adding items to the agenda No items were added. 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None b. Public Service Announcements: 1) Monticello Community Center – Home for the Holidays (11/30) – Kitty Baltos talked about the different activities that are going on at West Bridge Park on Friday, November 30th from 6 to 8 p.m. The event is sponsored by: Monticello Community Center, Monticello Parks Department, TDS Telecom, Monticello Women of Today, Monticello RV, Monticello Girls Scouts and Monticello Masonic Lodge. 2) Monticello Community Center - From Renovation to Celebration! (12/1) – Kitty Baltos talked about the celebration running from 8 to 11 a.m. for the kickoff grand re-opening with many activities including breakfast samples, health and fitness presentation, child swim lesson assessments, and ribbon cutting challenge for the fitness center addition and the pool. City Council Minutes – November 26, 2012 Page 2 There will be a coin dive and mermaid in the pool where kids can have pictures taken. The slide will reopen that day. 3) Monticello Community Center - Around the World Holiday Celebration & Santa (12/1) – Kitty Baltos reported that Santa will be here 9:30 to 11:30 a.m. on Saturday, December 1st. Visitors are asked to bring a teddy bear to be donated to Rivers of Hope. ECFE will have activities for kids also. Indoor Farm Market runs from 9 a.m. to 1 p.m. Cargill will also provide some food samples along with Health It Up. These activities are free of charge. 4) Kitty Baltos announced that the final inspection for the Monticello Community Center improvements is scheduled for Wednesday, November 28th. There will be some additional items to complete before Saturday. 5) Clint Herbst announced that the Lions Annual Breakfast is December 2nd at the Legion. This fundraiser supports the Thanksgiving baskets that the Lions give away. 5. Consent Agenda: A. Consideration of approving payment of bill registers for November 26th. Recommendation: Approve payment of bill and purchase card registers for a total amount of $536,681.86. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC and Parks Department. C. Consideration of adopting Resolution #2012-101 accepting a contribution from Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2012-101 accepting contribution of $250 from Tom Perrault to go to the General fund. D. Consideration of adopting Resolution #2012-102 accepting contribution of land parcel from Glen Posusta and approving transfer of property to the City via quit claim deed. Recommendation: Adopt Resolution #2012-102 accepting contribution of land parcel (PID 155-500-142316) from Glen and Lois Posusta and approve transfer of property via quit claim deed. E. Consideration of appointing a representative to the Police Advisory Commission to fill a vacancy for a term to expire on 12/31/2015. Recommendation: Approve appointment of James Roberts to the Police Advisory Commission with a term expiring December 31, 2015. City Council Minutes – November 26, 2012 Page 3 F. Consideration of adopting Resolution #2012-103 calling for Public Hearing for Municipal Consent for extending 4-lane section of TH 25 to 85th Street/CR 106. Recommendation: Adopt Resolution #2012-103 calling for a Public Hearing to be held on January 14, 2013 for municipal consent of extending 4-lane section of TH 25 to 85th Street/CR 106. G. Consideration of adopting Resolution #2012-104 decertifying/deferring assessments on City owned property. Recommendation: Adopt Resolution #2012-104 decertifying and deferring designated assessments on city-owned property effective December 31, 2012. Parcel Description Asmt Balance Action 155-164-000020 Jeff. Commons, commuter lot $5,368.27 Decertify 155-048-000010 Par West Park $542.64 Decertify 155-164-000030 Jeff. Commons, south side of School Blvd $900.82 $19,319.47 Defer 155-164-000040 Jeff. Commons, west of Water Tower $1,275.37 $3,570.67 Defer 155-500-142300 4.34 Ac, Cedar-Dundas St area $33,965.32 Defer 155-500-142303 2.65 Ac, Cedar-Dundas St area $14,398.95 Defer H. Consideration of approving a contract for providing cemetery grave excavation services. Recommendation: Approve a three-year contract with Jake’s Excavating of Buffalo, MN for excavations and burials at Monticello Riverside Cemetery, extending from December 1, 2012 to November 30, 2015. I. Consideration of approving 2012 Operating Transfers. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. J. Consideration of approving 2013 City health insurance plan design and contribution level. Recommendation: Approve the 2013 City health insurance design plan to offer a traditional (80/20) plan and a high deductible health plan (HDHP) and approve contribution levels for full-time and eligible permanent part- time employees. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM I. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 6. Consideration of items removed from the consent agenda for discussion 5I. Consideration of approving 2012 Operating Transfers Tom Perrault removed this item as he was concerned about the amount of funds that are being transferred for FiberNet. He stated he was taken aback by the large amount and was concerned about the amount that has to be transferred from other funds. Wayne Oberg explained that these amounts have been carried as interfund loans from other funds City Council Minutes – November 26, 2012 Page 4 for the last few years and were meant to be temporary. These loans are not likely to be paid back as there is no revenue source to provide the payback. Wayne Oberg read a GASB statement related to interfund loans which is the basis for the decision to recommend the transfers to clear out the interfund loans in the FiberNet fund. Jeff O’Neill explained that initially there was an intention to make good on those transfers to FiberNet but it is clear that this is not a temporary loan any longer. Wayne Oberg explained that approving the transfers to clear up these interfund loans will help make way for future city improvements out of true fund balances. Wayne Oberg also noted this is a one-time transfer to clean up the FiberNet balances. LLOYD HILGART MOVED TO APPROVE THE 2012 OPERATING TRANSFERS AS PROPOSED AND LISTED BELOW. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. 2012 Operating Transfers Transfers In Transfer Out Fund Amount Fund Amount a Street Reconstruction Fund 250,000.00 Liquor Fund 250,000.00 b Street Reconstruction Fund 25,000.00 DMV Fund 25,000.00 c 2008 Revenue Refunding Bond 890,000.00 Community Center Fund 890,000.00 d Park Dedication 400,000.00 Closed Bond Fund 400,000.00 173,833.00 Closed Bond Fund 173,833.00 e Community Center 700,000.00 Street Reconstruction Fund 700,000.00 150,000.00 Street Reconstruction Fund 150,000.00 f 2008 Sewer Refunding Bond 450,000.00 Sanitary Sewer Access Fund 450,000.00 g 2010 Improvement Bonds 308,195.00 Street Reconstuction Fund 69,000.00 Sanitary Sewer Access Fund 128,795.00 Storm Sewer Access Fund 59,800.00 Water Access Fund 50,600.00 h Construction Fund 765,532.00 Street Reconstruction Fund 1,770,000.00 378,680.00 Street Reconstruction Fund (1,204,468.00) 2,004,468.00 Street Light Improvements 200,000.00 EDA Fund 378,680.00 General Fund 2,004,468.00 i 2005A G. O. Bond Fund 1,598,408.00 EDA Fund 320,584.00 360,723.00 Sanitary Sewer Access Fund 706,618.00 Sanitary Sewer Access Fund 199,474.00 Storm Sewer Access Fund 262,243.00 Storm Sewer Access Fund 74,030.00 Water Fund 120,000.00 Water Fund 87,219.00 Water Access Fund 188,963.00 j Closed Bond Fund 299,339.00 Capital Projects 299,339.00 k Bertram Chain of Lakes 1,289.00 Closed Bond Fund 1,289.00 l 2007A G. O. Bond Fund 140,000.00 Capital Revolving 140,000.00 City Council Minutes – November 26, 2012 Page 5 m FiberNet Fund 1,003,262.00 General Fund 322,527.00 3,124,211.00 Street Reconstruction Fund 377,473.00 322,527.00 DMV Fund 300,000.00 Street Light Improvements 200,000.00 Liquor Fund 125,789.00 Liquor Fund 3,124,211.00 Total Transfers In 13,345,467.00 Total Transfers Out 13,345,467.00 7. Consideration of approving purchase of exercise equipment for the Community Center with delivery in 2013 Kitty Baltos gave an overview for this request and noted that she proposed this equipment in her budget request starting in May. She explained that the equipment list was provided to four vendors with a request to provide quotes. Kitty Baltos noted that there were several levels included in the equipment list, which represented various requests for equipment. She stated that this request is coming before Council at this time in order to meet the necessary lead time for equipment delivery early in 2013. Glen Posusta asked why it takes so long; he thought it should be easy enough to go somewhere and purchase the equipment. Kitty Baltos explained that this is commercial grade equipment. As long as she has been involved in the fitness business, it has always taken awhile for delivery of new equipment. Kitty Baltos also commented that the fitness area is very busy over the winter months and it would be helpful to have this equipment in place as soon as possible after January 1st. Brian Stumpf confirmed that the entire estimated cost of $80,000 includes equipment, delivery, etc. which Kitty Baltos verified. Glen Posusta asked about the mirrors that are proposed; Kitty Baltos stated that she is working with RAS Glass on that quote. Glen Posusta commented that he does not mind purchasing new equipment but feels it would be more responsible to purchase in smaller increments over time. Clint Herbst stated that he thinks it is worthwhile making the purchase at this time to take advantage of the Monticello Community Center needs during the winter months. Clint pointed out that there are some rate increases that are planned for January and it makes to get the equipment now so that it is available when the rate increases go into effect. Brian Stumpf also feels it would be worth purchasing the package now and take advantage of some volume savings. Wayne Oberg suggested that it would be helpful to put together a 5-year plan that spreads out the equipment purchases for the future. Glen Posusta asked about leasing equipment; Kitty Baltos explained that there is some additional interest that would have to be paid and there would be the advantage of paying over time instead of all at one time. Glen Posusta asked whether it would be worthwhile to lease the equipment which then could be sold at the end of the lease and replaced. Kitty Baltos noted that Monticello Community Center has done well with purchasing as they keep their equipment longer than the normal life of the equipment. This way they get more value out of the equipment than a lease would provide. Kitty noted that the community center does regular maintenance on the equipment. City Council Minutes – November 26, 2012 Page 6 BRIAN STUMPF MOVED FOR ALTERNATIVE #1 AUTHORIZING THE PURCHASE OF FITNESS EQUIPMENT FROM LIFE FITNESS EQUIPMENT AND MIRRORS FROM RAS GLASS AT A TOTAL COST NOT TO EXCEED $80,000. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH GLEN POSUSTA VOTING IN OPPOSITION. 8. Added items No items were added. 9. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 7:31 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ____________________________ City Administrator CityCouncilAgenda:12/10/12 1 5A.ConsiderationofapprovingpaymentofbillregistersforDecember10th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $797,830.88. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:12/05/2012 - 11:00AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00202.12.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2002 ELMER ABBAS Check Sequence: 1 ACH Enabled: False 12/1/12 Santa visit 12/1/12 165.00 12/11/2012 226-45127-430130 165.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 2 ACH Enabled: False 1841266 5.25 12/11/2012 226-45122-433300 1841266 (2) 24 ct ice cream cups 20.91 12/11/2012 226-45127-421460 1841266 re-sale 492.52 12/11/2012 226-45127-425410 1841266 (82) 1.5oz coffee 113.66 12/11/2012 101-41940-443990 632.34Check Total: Vendor:1053 KATHLEEN M BALTOS Check Sequence: 3 ACH Enabled: True 11/15/12 Mileage reimbursement - 11/15/12 Fitness Conference 62.27 12/11/2012 226-45122-433100 62.27Check Total: Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 4 ACH Enabled: False 306223 21 pizzas 105.00 12/11/2012 226-45127-421460 306223 re-sale - 63 pizzas 315.00 12/11/2012 226-45127-425410 420.00Check Total: Vendor:1067 BERNICK'S Check Sequence: 5 ACH Enabled: False 239956 re-sale 96.00 12/11/2012 609-49750-425400 239957 1,329.75 12/11/2012 609-49750-425200 239958 re-sale 511.20 12/11/2012 226-45127-425410 1,936.95Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 6 ACH Enabled: False 904834102 (48) flour orange making paint 148.77 12/11/2012 656-49877-421990 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 148.77Check Total: Vendor:2286 KERRY BURRI Check Sequence: 7 ACH Enabled: True 9/20-11/6/12 Mileage - (6) agenda delivery; (3) Post Office 20.32 12/11/2012 101-41310-433100 9/20-11/6/12 Mileage - (7) Wright Co Courthouse 78.44 12/11/2012 101-41410-433100 98.76Check Total: Vendor:3237 LANCE BURSCH Check Sequence: 8 ACH Enabled: False Refund FiberNet Monticello acct # 68704 69.12 12/11/2012 655-00000-115040 69.12Check Total: Vendor:3233 C.J.'S LINEN SERVICE Check Sequence: 9 ACH Enabled: False 28166 Ceiling drapery cleaning 64.13 12/11/2012 226-45122-440440 64.13Check Total: Vendor:2804 CLEARWATER FIRE DEPARTMENT Check Sequence: 10 ACH Enabled: False 11/21/12 Haz Mat Training (2) Clearwater firefighters - Cargill to reimb 355.00 12/11/2012 101-42200-115030 355.00Check Total: Vendor:1118 COMMERCIAL ASPHALT COMPANY Check Sequence: 11 ACH Enabled: False 11/15/12 2.06 ton hot mix 125.60 12/11/2012 101-43120-422400 11/15/12 2.06 ton hot mix 125.61 12/11/2012 101-42200-421990 251.21Check Total: Vendor:3231 COMMISSIONER OF REVENUE Check Sequence: 12 ACH Enabled: False Parcel C 155-126-000030 Conditional Use Deed Fee 250.00 12/11/2012 101-41520-443990 250.00Check Total: Vendor:3231 COMMISSIONER OF REVENUE Check Sequence: 13 ACH Enabled: False Parcel B 155-109-000010 Conditional Use Deed Fee 250.00 12/11/2012 101-41520-443990 250.00Check Total: Vendor:3231 COMMISSIONER OF REVENUE Check Sequence: 14 ACH Enabled: False Parcel A 155-010-072100 Conditional Use Deed Fee 250.00 12/11/2012 101-41520-443990 250.00Check Total: AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1120 CONCRETE PRODUCTS NEW LONDON Check Sequence: 15 ACH Enabled: False 41156 EB Park patio project - block (seconds) 243.78 12/11/2012 101-45201-421990 243.78Check Total: Vendor:1124 CREATIVE FORMS AND CONCEPTS INC Check Sequence: 16 ACH Enabled: False 111550 2012 tax forms 240.19 12/11/2012 101-41520-420300 240.19Check Total: Vendor:2476 CSI DIGITAL INC Check Sequence: 17 ACH Enabled: True 101536 Services - switch diagnostics/monitoring; VOD netwk errors; ect. 2,065.00 12/11/2012 655-49870-431990 2,065.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 18 ACH Enabled: False 1044339 943.60 12/11/2012 609-49750-425200 1046721 16,886.87 12/11/2012 609-49750-425200 1046721 re-sale 167.00 12/11/2012 609-49750-425400 1046747 1,169.10 12/11/2012 609-49750-425200 8177 140.00 12/11/2012 609-49750-425200 19,306.57Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 19 ACH Enabled: True 678329 540.35 12/11/2012 609-49750-425200 540.35Check Total: Vendor:1136 GORDON J DEHMER Check Sequence: 20 ACH Enabled: False 1004 Labor - extinquisher recharge; mobile service 95.00 12/11/2012 101-42200-440440 1004 Parts - extinquisher recharge 3.74 12/11/2012 101-42200-440440 98.74Check Total: Vendor:1633 HEIDI ECKERMAN Check Sequence: 21 ACH Enabled: True 2/9-11/1/12 Mileage - (3) St Ben's; (3) Mpls Ramada; (2) St Cloud; ect. 342.33 12/11/2012 101-41520-433100 342.33Check Total: Vendor:2821 ECONOMIC DEVELOPMENT SERVICES INC Check Sequence: 22 ACH Enabled: False 12/3/12 ZEDTMS - (15.25) Professional services November 2012 2,287.50 12/11/2012 213-46301-431990 12/3/12 ZEDTMS - Mileage reimbursement November 2012 48.84 12/11/2012 213-46301-431990 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 2,336.34Check Total: Vendor:3232 ASHLEY FALENSCHEK Check Sequence: 23 ACH Enabled: False 12/1/12 12/1/12 grand re-opening - hired for pool mermaid 75.00 12/11/2012 226-45127-431990 75.00Check Total: Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 24 ACH Enabled: True Nov12 Per Sub November 2012 Per Sub operational/technical support service; ect 13,005.50 12/11/2012 655-49870-431990 Oct 12 Per Sub October 2012 Per Sub operational/technical support services; ect 13,022.75 12/11/2012 655-49870-431990 Oct 2012 Reimb Reimb HBC Hourly cost 1,807.86 12/11/2012 655-49870-431990 Oct 2012 Reimb Reimb SourceOne inv#2725 postage for statements 601.53 12/11/2012 655-49870-432200 Oct 2012 Reimb Reimb SourceOne inv#2725 statement processing; ect. 580.67 12/11/2012 655-49870-431990 29,018.31Check Total: Vendor:3240 SARAH FOSTER Check Sequence: 25 ACH Enabled: False 11/30/12 Chapel rental refund (5/18/13 wedding cancelled) 187.13 12/11/2012 226-45122-347030 11/30/12 Chapel rental refund (5/18/13 wedding cancelled) 12.87 12/11/2012 226-45122-347030 200.00Check Total: Vendor:3230 SCOTT GEAREY Check Sequence: 26 ACH Enabled: True 9/27-11/1/12 Reimb mileage (11) Buffalo - First Responder Training 138.10 12/11/2012 101-42200-433100 138.10Check Total: Vendor:2882 GLUNZ CONSTRUCTION LLC Check Sequence: 27 ACH Enabled: False 815221 B Sammelson 400.00 12/11/2012 651-49010-431150 400.00Check Total: Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 28 ACH Enabled: False 51489 HeadEnd Building - sprayed ext for boxelder bugs 80.16 12/11/2012 655-49870-431990 53510 Quarterly extermination 85.50 12/11/2012 226-45122-431990 53512 Quarterly extermination 53.44 12/11/2012 211-45501-431990 53513 Quarterly extermination 58.78 12/11/2012 609-49754-431990 277.88Check Total: Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 29 ACH Enabled: True 53896 November 2012 66.70 12/11/2012 601-49440-422770 53896 November 2012 66.70 12/11/2012 656-49877-422770 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 133.40Check Total: Vendor:3126 GRAYBAR Check Sequence: 30 ACH Enabled: False 963518804 (20) low pass filter 177.84 12/11/2012 656-49877-421800 963603402 (5) low pass filter 39.12 12/11/2012 656-49877-421800 216.96Check Total: Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 31 ACH Enabled: True 11/14/12 EDA Meeting 11/14/12 50.83 12/11/2012 101-46500-431990 50.83Check Total: Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 32 ACH Enabled: False 5798936 (250) mtr gaskets, (20) chambers, (20) strainers 842.00 12/11/2012 601-49440-422701 5799105 utx - (10) flg kits 2,101.20 12/11/2012 601-49440-422220 2,943.20Check Total: Vendor:3179 HEATHER HEATH Check Sequence: 33 ACH Enabled: False Refund FiberNet Monticello acct # 70087 50.00 12/11/2012 655-00000-115040 50.00Check Total: Vendor:2591 BRIAN HELLMAN Check Sequence: 34 ACH Enabled: False 2221 utx - DMV - Lawn care 9/2, 9/9 & 10/7, Fall Clean-up 10/20 140.00 12/11/2012 217-41990-431050 2222 utx -Fire Hall - Lawn care 9/2 thru 10/7 - Fall Clean-up 175.00 12/11/2012 101-42200-431050 2223 utx - Library - Lawn care 9/2 thru 10/7, Fall Clean-up 10/20 200.00 12/11/2012 211-45501-431050 2224 utx - Liq Store - Lawn care 9/2 thru 10/7, Fall Clean-up 10/20 200.00 12/11/2012 609-49754-431050 2225 utx - Prairie Bldg - lawn care 9/2 thru 10/7, Fall Clean-up 10/2 140.00 12/11/2012 101-41941-431050 2226 Riverside Cemetery - lawn care 9/21 & 10/21, Fall Clean-up 11/2 3,500.00 12/11/2012 651-49010-431050 4,355.00Check Total: Vendor:3229 HOGLUND SIGN & GRAPHIC Check Sequence: 35 ACH Enabled: False 011127 utx - (4) 9"x22" city logos for vehicles 112.00 12/11/2012 101-43120-422600 112.00Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 36 ACH Enabled: False 11/18/12 Motor Fuel 10/26/12 34.23 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 10/27/12 61.01 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 10/27/12 108.00 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 10/27/12 35.00 12/11/2012 101-42200-421200 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 11/18/12 Motor Fuel 10/27/12 36.51 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 10/27/12 92.43 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 10/30/12 25.22 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/1/12 45.67 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/1/12 21.42 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/05/12 18.01 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/11/12 17.38 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/16/12 56.48 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/16/12 30.30 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/17/12 68.96 12/11/2012 101-42200-421200 11/18/12 Motor Fuel 11/17/12 44.27 12/11/2012 101-42200-421200 11/18/12 Motor fuel credit 10/26/12 - 11/17/12 -44.18 12/11/2012 101-42200-421200 650.71Check Total: Vendor:3238 JASON HOUT Check Sequence: 37 ACH Enabled: False Refund FiberNet Monticello acct # 70982 14.84 12/11/2012 655-00000-115040 14.84Check Total: Vendor:2871 JACK'S OIL DISTRIBUTING, INC Check Sequence: 38 ACH Enabled: True 43099 680 gal ethanol blended 2,002.60 12/11/2012 101-43120-421200 43099 575 gal winter clear 2,130.38 12/11/2012 101-43120-421200 4,132.98Check Total: Vendor:3236 JANET AND KYLE JENSON Check Sequence: 39 ACH Enabled: False Refund FiberNet Monticello acct # 67128 10.18 12/11/2012 655-00000-115040 10.18Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 40 ACH Enabled: False 1973424 3.00 12/11/2012 609-49750-433300 1973424 1,020.30 12/11/2012 609-49750-425200 1,023.30Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 41 ACH Enabled: False 1442368 freight on liquor 2.78 12/11/2012 609-49750-433300 1442369 23.63 12/11/2012 609-49750-433300 1442369 1,237.00 12/11/2012 609-49750-425300 1443123 61.03 12/11/2012 609-49750-433300 1443123 4,318.21 12/11/2012 609-49750-425100 1443124 114.67 12/11/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 1443124 4,082.63 12/11/2012 609-49750-425300 1443124 re-sale 95.25 12/11/2012 609-49750-425400 1443986 64.00 12/11/2012 609-49750-425300 1445965 50.74 12/11/2012 609-49750-433300 1445965 4,547.65 12/11/2012 609-49750-425100 1445966 83.40 12/11/2012 609-49750-433300 1445966 2,682.60 12/11/2012 609-49750-425300 556884 -11.03 12/11/2012 609-49750-425300 17,352.56Check Total: Vendor:1902 VICKI LEERHOFF Check Sequence: 42 ACH Enabled: True 9/6-11/23/12 Mileage - 9/6/12 agenda delivery; (10) Post office; ect. 15.75 12/11/2012 101-41310-433100 15.75Check Total: Vendor:3171 JOHN AND CARRIE LEPAGE Check Sequence: 43 ACH Enabled: False Refund FiberNet Monticello acct # 66498 21.63 12/11/2012 655-00000-115040 21.63Check Total: Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 44 ACH Enabled: False Deposit Binder check - to be credited to first premium 1,191.53 12/11/2012 101-00000-155020 1,191.53Check Total: Vendor:2265 MCCOMB GROUP LTD Check Sequence: 45 ACH Enabled: True 4050 ZEDTMS - Ace Hardware and Block 34 professional services 1,534.89 12/11/2012 213-46522-431990 1,534.89Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 46 ACH Enabled: True 11/26/12 City Council meeting recording 11/26/12 80.00 12/11/2012 101-41110-431990 80.00Check Total: Vendor:3017 THE MN TRANSPORTATION ALLIANCE Check Sequence: 47 ACH Enabled: False 9169 11/1/12 Annual Mtg & Const Forecast - B.W. 95.00 12/11/2012 101-43111-433200 95.00Check Total: Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 48 ACH Enabled: False 3071 Services related to TIF District No. 1-22 Review 2,360.00 12/11/2012 213-46522-431990 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 2,360.00Check Total: Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 49 ACH Enabled: False 891396 envelopes, batteries, index cards, ect 67.97 12/11/2012 101-43110-420990 67.97Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 50 ACH Enabled: True 16135 (10) 250V fuses 80.27 12/11/2012 101-43160-421530 16135 utx - freight 5.69 12/11/2012 101-43160-421530 46086 labor - trblesht x/wlk lght - needs button (1/2 reimb school) 78.00 12/11/2012 101-43160-440440 46091 Labor/supp replace ballast in beer cooler 426.62 12/11/2012 609-49754-422990 46173 labor/supp - replaced GFI recp on pole lght & fuse on another 178.77 12/11/2012 101-43160-422990 46177 labor/supp x/wlk lght - replaced button (1/2 reimb school) 456.50 12/11/2012 101-43160-440440 1,225.85Check Total: Vendor:1674 JAMIE ANN PAULSON Check Sequence: 51 ACH Enabled: False 12532 (1) full zip sweatshirt 48.10 12/11/2012 101-43110-421110 12532 (1) crest logo 7.00 12/11/2012 101-43110-421110 12534 (2) clothing 49.60 12/11/2012 101-43110-421110 12534 (2) embroidery 14.00 12/11/2012 101-43110-421110 118.70Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 52 ACH Enabled: False 8377684-IN 16.25 12/11/2012 609-49750-433300 8377684-IN 1,160.16 12/11/2012 609-49750-425300 1,176.41Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 53 ACH Enabled: False 2338667 175.84 12/11/2012 609-49750-433300 2338667 9,297.21 12/11/2012 609-49750-425100 2338668 142.71 12/11/2012 609-49750-433300 2338668 7,215.54 12/11/2012 609-49750-425300 2339242 14.64 12/11/2012 609-49750-433300 2339242 1,876.12 12/11/2012 609-49750-425100 2339243 38.22 12/11/2012 609-49750-433300 2339243 1,194.14 12/11/2012 609-49750-425300 2341342 76.45 12/11/2012 609-49750-433300 2341342 4,529.25 12/11/2012 609-49750-425100 2341343 4.17 12/11/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 2341343 312.00 12/11/2012 609-49750-425300 3494861 -1.39 12/11/2012 609-49750-433300 3494861 -48.00 12/11/2012 609-49750-425300 3494950 -1.39 12/11/2012 609-49750-433300 3494950 -185.00 12/11/2012 609-49750-425100 24,640.51Check Total: Vendor:1852 POWER & TEL Check Sequence: 54 ACH Enabled: True 5281566-00 utx - (4000) cable CAT5E 4PR 24ga; TY-RAP 7.4" blk cbl; ect. 828.03 12/11/2012 656-49877-421800 5287730-00 utx - refer to inv 5281566-00 - reduction in freight charge -45.84 12/11/2012 656-49877-421800 782.19Check Total: Vendor:1467 ROYAL TIRE INC Check Sequence: 55 ACH Enabled: False M120007979 x/ref w/#120007978 9/18/12 - excemption form credit -50.46 12/11/2012 101-43120-422200 ZN310071443 #205 - (2) tires - balance & mount 404.44 12/11/2012 101-45201-422200 353.98Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 56 ACH Enabled: True 10/1-10/30/12 Mileage reimbursement 108.23 12/11/2012 101-42700-431200 11/2-11/30/12 Mileage reimbursement 91.58 12/11/2012 101-42700-431200 12/15/12 Contract 1,520.13 12/11/2012 101-42700-431200 1,719.94Check Total: Vendor:1476 SCHLUENDER CONSTRUCTION INC Check Sequence: 57 ACH Enabled: False 18775 60 yards crushed concrete 769.50 12/11/2012 101-45201-422500 769.50Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 58 ACH Enabled: False W3765155 Security - 11/10 - 11/11 - Dick wedding R2028 179.56 12/11/2012 226-45122-431992 W3778475 Security - 11/17 - 11/18 - Short wedding R2067 179.56 12/11/2012 226-45122-431992 359.12Check Total: Vendor:1487 CATHY SHUMAN Check Sequence: 59 ACH Enabled: True 11/29/12 Mileage reimb - 11/29/12 Cable Comm mtg - Delano 25.07 12/11/2012 101-41310-433100 25.07Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 60 ACH Enabled: False 690648 Firehall cleaning 11/11 - 11/25/12 100.00 12/11/2012 101-42200-431100 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 100.00Check Total: Vendor:3234 SCOTT SMITH Check Sequence: 61 ACH Enabled: False Refund FiberNet Monticello acct # 66452 15.46 12/11/2012 655-00000-115040 15.46Check Total: Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 62 ACH Enabled: True 225878 (1) cs 8oz cups, (1) cs 12oz cups, (5) cs paper towels 193.33 12/11/2012 101-43127-421990 193.33Check Total: Vendor:1745 THE STANDARD Check Sequence: 63 ACH Enabled: False 00 147036 0001 December 2012 Life insurance premiums 2,111.99 12/11/2012 101-00000-217066 2,111.99Check Total: Vendor:3069 SUPER 8 Check Sequence: 64 ACH Enabled: False 11/28/12 Pol usage 11/19 - 11/28 (water exercise & open pool) 123.00 12/11/2012 226-45127-443990 123.00Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 65 ACH Enabled: True 319120 -71.00 12/11/2012 609-49750-425200 319123 523.15 12/11/2012 609-49750-425200 725059 re-sale 85.65 12/11/2012 609-49750-425400 725069 14,813.25 12/11/2012 609-49750-425200 15,351.05Check Total: Vendor:3235 CLAIRE TROXEL Check Sequence: 66 ACH Enabled: False Refund FiberNet Monticello acct # 66750 21.65 12/11/2012 655-00000-115040 21.65Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 67 ACH Enabled: False 00021623 December 2012 64,399.08 12/11/2012 602-49480-430800 64,399.08Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 68 ACH Enabled: False 1043826 re-sale 107.00 12/11/2012 609-49750-425400 107.00Check Total: AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3239 MICHELLE WADE Check Sequence: 69 ACH Enabled: False Refund FiberNet Monticello acct # 70984 60.34 12/11/2012 655-00000-115040 60.34Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 70 ACH Enabled: False 5748 analog time clock 65.00 12/11/2012 101-45201-443990 5748 labor - replaced clock due to theft @ 4th St Prk 60.00 12/11/2012 101-45201-443990 125.00Check Total: Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 71 ACH Enabled: False 22992 MGFARM - Aquisition & Relocation Serv - Montgomery Fms-services 1,049.00 12/11/2012 213-46522-431990 22992 MGFARM - Aquisition & Relocation Serv - Montgomery Fms-expenses 33.05 12/11/2012 213-46522-431990 1,082.05Check Total: Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 72 ACH Enabled: False 12314-35851 10/10-11/9/12 Usage charges - Intrastate 28.69 12/11/2012 655-49860-430910 28.69Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 73 ACH Enabled: False 433879 8.34 12/11/2012 609-49750-433300 433879 495.00 12/11/2012 609-49750-425300 503.34Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 74 ACH Enabled: False 142928 1.45 12/11/2012 609-49750-433300 142928 79.42 12/11/2012 609-49750-425100 143285 75.40 12/11/2012 609-49750-433300 143285 6,460.81 12/11/2012 609-49750-425100 143286 15.95 12/11/2012 609-49750-433300 143286 491.69 12/11/2012 609-49750-425300 143286 re-sale 119.85 12/11/2012 609-49750-425400 7,244.57Check Total: Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 75 ACH Enabled: False 40253 11C006 - Natatorium Improvements Ph 2 - Contract 426.00 12/11/2012 226-45122-453010 40260 11C006 - MCC Commissioning - through 40% 19,500.00 12/11/2012 226-45122-453010 40260 11C006 - MCC Commissioning - Reimbursables 487.50 12/11/2012 226-45122-453010 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 20,413.50Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 76 ACH Enabled: False 1917755 -70.50 12/11/2012 609-49750-425300 1948842 71.67 12/11/2012 609-49750-433300 1948842 1,436.33 12/11/2012 609-49750-425100 1948842 3,132.40 12/11/2012 609-49750-425300 4,569.90Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 77 ACH Enabled: False Parcel C 155-126-000030 Deed Tax 6.65 12/11/2012 101-41520-443990 6.65Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 78 ACH Enabled: False Parcel B 155-109-000010 Deed Tax 6.65 12/11/2012 101-41520-443990 6.65Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 79 ACH Enabled: False Parcel A 155-010-072100 Deed Tax 6.65 12/11/2012 101-41520-443990 6.65Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 80 ACH Enabled: False Parcel C 155-126-000030 Recording Fee 46.00 12/11/2012 101-41520-443990 46.00Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 81 ACH Enabled: False Parcel B 155-109-000010 Recording Fee 46.00 12/11/2012 101-41520-443990 46.00Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 82 ACH Enabled: False Parcel A 155-010-072100 Recording Fee 46.00 12/11/2012 101-41520-443990 46.00Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 83 ACH Enabled: True 10102701140 Monticello Maps - general - update GIS server-IP/Domain changes 188.00 12/11/2012 101-43111-430300 10102701140 Monticello Maps - general - Parks Map fix 214.00 12/11/2012 101-41910-430300 10102701140 Monticello Maps - drawing/layouts-update Mont Business Ctr map 136.00 12/11/2012 101-46500-430300 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 116061153 10C009 - Traffic Eng Serv - 25/75 Intersection Ped Crossing 205.50 12/11/2012 400-43300-459010 149442023 11C001 - 2011 Street Recont - Ph 3 - proj mgmt/coord 60.50 12/11/2012 400-43300-459010 149442023 11C001 - 2011 Street Recont - Ph 3 - administrative 18.00 12/11/2012 400-43300-459010 14945506 ZOTTER - Monti Business Ctr Wetland Serv - environmental docs 158.00 12/11/2012 213-46301-430300 14945708 12C001 - 2012 Rural road Impr - Ph 3 - proj mgmt/coord 620.50 12/11/2012 400-43300-459010 14945708 12C001 - 2012 Rural road Impr - Ph 3 - pay voucher 202.50 12/11/2012 400-43300-459010 14945708 12C001 - 2012 Rural road Impr - Ph 3 - 2-person survey crew 1,152.00 12/11/2012 400-43300-459010 14945806 10C010 - Great River Trailways/Trailhead-Ph 1 - proj mgmt/coord 1,370.50 12/11/2012 400-43300-459010 14945806 10C010 - Great River Trailways/Trailhead-Ph 1 - design 2,076.00 12/11/2012 400-43300-459010 14945806 10C010 - Great River Trailways/Trailhead-Ph 1 - drawings/layouts 4,323.50 12/11/2012 400-43300-459010 14945806 10C010 - Great River Trailways/Trailhead-Ph 1 - proj memorandum 1,626.00 12/11/2012 400-43300-459010 14946005 12C003 - WWTF Impr Fesibility Report - proj mgmt/coord 4,315.50 12/11/2012 602-00000-165010 14946005 12C003 - WWTF Impr Fesibility Report - report/feasibility study 1,280.00 12/11/2012 602-00000-165010 14946204 ZZZWSI - WSI Bldg Expansion Plan Revw - storm sewer plan 1,344.50 12/11/2012 101-42400-430300 14946204 ZZZWSI - WSI Bldg Expansion Plan Revw - easements 121.00 12/11/2012 101-42400-430300 14946501 12C003 - WWTP Sludge/Aeration - Ph 2 - proj mgmt/coord 1,717.00 12/11/2012 602-00000-165010 14946501 12C003 - WWTP Sludge/Aeration - Ph 2 - design 1,356.00 12/11/2012 602-00000-165010 14946501 12C003 - WWTP Sludge/Aeration - Ph 2 - drawings/layouts 79.00 12/11/2012 602-00000-165010 162751011 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - proj mgmt/coord 1,831.00 12/11/2012 400-43300-459010 162751011 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - design 4,147.00 12/11/2012 400-43300-459010 162751011 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - drawings/layouts 948.00 12/11/2012 400-43300-459010 162751011 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - quantity/cost opinion 396.00 12/11/2012 400-43300-459010 162751011 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - 2-person survey crew 576.00 12/11/2012 400-43300-459010 30,462.00Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 84 ACH Enabled: False 11/20/12 51-9391437-3 380.77 12/11/2012 101-41941-438100 11/28/12 51-6505916-3 13,034.40 12/11/2012 101-43160-438100 11/28/12 51-6505908-3 16.83 12/11/2012 101-42500-438100 11/28/12 51-6505907-2 68.96 12/11/2012 101-43140-438100 11/29/12 51-6505905-0 6,054.90 12/11/2012 601-49440-438100 19,555.86Check Total: Total for Check Run: Total of Number of Checks: 294,445.90 84 AP-Computer Check Proof List by Vendor (12/05/2012 - 11:00 AM)Page 13 User: Printed:11/28/2012 - 1:02PM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00206.11.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1067 BERNICK'S Check Sequence: 1 ACH Enabled: False 237890 re-sale 287.60 11/28/2012 609-49750-425400 237891 837.05 11/28/2012 609-49750-425200 1,124.65Check Total: Vendor:1801 CANNON RIVER WINERY Check Sequence: 2 ACH Enabled: False 4959 528.00 11/28/2012 609-49750-425300 528.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 3 ACH Enabled: False 1046679 10,130.07 11/28/2012 609-49750-425200 1046715 1,891.10 11/28/2012 609-49750-425200 8892 1,390.50 11/28/2012 609-49750-425200 13,411.67Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 4 ACH Enabled: True 677545 1,119.60 11/28/2012 609-49750-425200 1,119.60Check Total: Vendor:2919 EBERT INC Check Sequence: 5 ACH Enabled: True Payment No. 7 11C006 - MCC Natatorium Improvements 446,564.43 11/28/2012 226-45122-453010 446,564.43Check Total: Vendor:1188 FORESTEDGE WINERY Check Sequence: 6 ACH Enabled: False 355 412.20 11/28/2012 609-49750-425300 412.20Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 7 ACH Enabled: False AP-Computer Check Proof List by Vendor (11/28/2012 - 1:02 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 1437541 18.06 11/28/2012 609-49750-433300 1437541 1,153.64 11/28/2012 609-49750-425100 1437542 13.90 11/28/2012 609-49750-433300 1437542 422.90 11/28/2012 609-49750-425300 1438378 23.63 11/28/2012 609-49750-433300 1438378 808.30 11/28/2012 609-49750-425300 1438379 41.98 11/28/2012 609-49750-425200 2,482.41Check Total: Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 8 ACH Enabled: False 1099 NTTC - October 2012 21,345.28 11/28/2012 655-49860-430920 21,345.28Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 9 ACH Enabled: False 8376201-IN 12.50 11/28/2012 609-49750-433300 8376201-IN 1,141.40 11/28/2012 609-49750-425300 8376210-IN 2.25 11/28/2012 609-49750-433300 8376210-IN 43.48 11/28/2012 609-49750-425300 1,199.63Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 10 ACH Enabled: False 2335996 13.36 11/28/2012 609-49750-433300 2335996 837.11 11/28/2012 609-49750-425100 2335997 freight on wine 2.78 11/28/2012 609-49750-433300 853.25Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 11 ACH Enabled: False 1971282 re-sale 20.24 11/28/2012 609-49750-425400 1971282 (1) bale 57# bags, (1) bale 20# bags, (2) bales 12# bags 106.76 11/28/2012 609-49754-443990 127.00Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 12 ACH Enabled: True 319119 -45.40 11/28/2012 609-49750-425200 319122 -46.80 11/28/2012 609-49750-425200 723938 re-sale 165.00 11/28/2012 609-49750-425400 724165 re-sale 36.20 11/28/2012 609-49750-425400 724170 7,722.10 11/28/2012 609-49750-425200 7,831.10Check Total: AP-Computer Check Proof List by Vendor (11/28/2012 - 1:02 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 13 ACH Enabled: False 1013501 re-sale 286.40 11/28/2012 609-49750-425400 286.40Check Total: Vendor:1684 VINOCOPIA Check Sequence: 14 ACH Enabled: False 67516-IN 5.00 11/28/2012 609-49750-433300 67516-IN 161.50 11/28/2012 609-49750-425100 67516-IN 87.96 11/28/2012 609-49750-425300 254.46Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 15 ACH Enabled: False 315752-00 23.10 11/28/2012 609-49750-433300 315752-00 1,234.00 11/28/2012 609-49750-425300 1,257.10Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 16 ACH Enabled: False 137585 1.45 11/28/2012 609-49750-433300 137585 117.01 11/28/2012 609-49750-425100 139696 31.90 11/28/2012 609-49750-433300 139696 2,687.01 11/28/2012 609-49750-425100 140136 13.05 11/28/2012 609-49750-433300 140136 435.86 11/28/2012 609-49750-425300 3,286.28Check Total: Total for Check Run: Total of Number of Checks: 502,083.46 16 AP-Computer Check Proof List by Vendor (11/28/2012 - 1:02 PM)Page 3 User: Printed:11/26/2012 - 9:48AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00205.11.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2439 DEPT OF EMPLOYMENT & ECON DEVELOPMNT Check Sequence: 1 ACH Enabled: True 07975675 Quarter 3 2012 Unemployment Benefits 130.00 11/19/2012 226-45122-414200 07975675 Quarter 3 2012 Unemployment Benefits 1,171.52 11/19/2012 655-49870-414200 1,301.52Check Total: Total for Check Run: Total of Number of Checks: 1,301.52 1 AP-Computer Check Proof List by Vendor (11/26/2012 - 9:48 AM)Page 1 CityCouncilAgenda:12/10/12 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees NameTitleDepartmentHireDateClass SamanthaMurrayLifeGuardMCC11/19PT BriannaMelchertLifeGuardMCC11/19PT BradiLafranoLifeGuardMCC11/19PT TanyaLillGuestService2MCC12/7PT CherylVergaraCertifiedFitnessInstructorMCC11/28PT NameReasonDepartmentLastDayClass DanielJonesVoluntaryWater11/30FT NEWEMPLOYEES TERMINATINGEMPLOYEES 5BNewHireandTermsCityCouncil2012:12/7/2012 5BNewHireandTermsCityCouncil2012:12/7/2012 CouncilAgenda:12/10/12 1 5C.ConsiderationofapprovingtheCityBusinessHoursschedulefor2013 (JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoreviewtheattachedtablethatidentifieshoursofoperationand holidayscheduleforeachcityfacilityservingthepublic.Thisschedulewasformally adoptedbyCityCouncilonJanuary11,2010andistobereviewedannuallyforchanges thatmightneedtobeapprovedbyCouncil. Someofthehighlightsareasfollows: FiberNetCustomerServiceOfficehourshavechanged.Pleaserefertothe scheduleinthesupportingdata. MartinLutherKingDay,PresidentsDay,andVeteransDay:DMVOfficehours havechangedslightlyfortheseholidayswhentheywillbeopenfrom9a.m.to1 p.m. NewYear’sDay,MemorialDay,LaborDay:BoththeCommunityCenterand theLiquorStorewillbeopenonTuesday,January1st,Monday,May27th,and Monday,September2nd. FourthofJuly:TheLiquorStorewillbeopenonThursday,July4 th. A1.BudgetImpact:NA A2.StaffWorkloadImpact:NA B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheCityBusinessHoursschedulefor2013aspresented. 2.Motiontomodifythehoursofoperationinsomeothermanner. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1. D.SUPPORTINGDATA: CityBusinessHoursproposedschedulefor2013 ABCDEFGH Holiday CityHallPublicWorksPublicWorksFiberNetFiberNetOfficeDMVLiquorStoreMCC fallson OpentoOfficeOpenWorkingHead-endOpentoOpentoOpentoOpento PublictoPublicHrs(Contract)WorkingHoursPublicPublicPublicPublic 1 StandardHours: Monday-Friday 8am-4:30pm7:30am-4pm7:30am-4pm8am-4:30pm10am-4pm*8am-4:30pm9am-10pm5am-10pm 2Saturday ClosedClosedClosedClosedClosed9am-1pmStandard7am-9pm 3Sunday ClosedClosedClosedClosedClosedClosedClosed9am-9pm 4SeasonalHours:(summer)*phonesare(Memorial-LaborDay) Monday-Thursday maystartearlieranswered 5am-9pm Friday ifheatissues9amto9pm 5am-8pm Saturday 7am-8pm Sunday 9am-6pm Mon 5NewYearsEve12/31/2012 StandardStandardStandardStandardStandardStandardStandardStandard Tue 6NewYearsDay1/1/2013 ClosedClosedClosedClosedClosedClosed9am-6pm7am-10pm Mon 7MartinLutherKingDay1/21/2013 ClosedClosedClosedClosedStandard9am-1pmStandardStandard Mon 8PresidentsDay2/18/2013 ClosedClosedClosedClosedStandard9am-1pmStandardStandard Sun 9EasterSunday3/31/2013 ClosedClosedClosedClosedClosedClosedClosedClosed Mon 10MemorialDay5/27/2013 ClosedClosedClosedClosedClosedClosed9am-6pm7am-5pm Thur 11IndependenceDay7/4/2013 ClosedClosedClosedClosedClosedClosed9am-6pmClosed Mon 12LaborDay9/2/2013 ClosedClosedClosedClosedClosedClosed9am-6pm7am-5pm Mon 13ColumbusDay10/14/2013 StandardStandardClosedStandardStandardStandardStandardStandard Mon 14Veteran'sDay11/11/2013 ClosedClosedClosedClosedClosed9am-1pmStandardStandard Thu 15Thanksgiving11/28/2013 ClosedClosedClosedClosedClosedClosedClosedClosed DayafterFri 16Thanksgiving11/29/2013 ClosedClosedStandardClosedStandardStandardStandardStandard Tue 17ChristmasEve12/24/2013 8am-noon7:30-11:30am7:30-11:30am8am-noon10am-2pm8am-noon9am-4pmcloseat2pm Wed 18ChristmasDay12/25/2013 ClosedClosedClosedClosedClosedClosedClosedClosed Tue 19NewYear'sEve12/31/2013 StandardStandardStandardStandardStandardStandardStandardStandard POLICY:ModificationsrequireCouncilapproval.Decisionstoclosefacilitiesduetoinclementweather(orotherreason)tobemadebyCityAdministrator afterconsultationwiththeDepartmentHeadandMayor. SCHEDULEOFCITYFACILITYBUSINESSHOURS CityCouncilAgenda:12/10/12 1 5D.ConsiderationofcallingforaSpecialMeetingonDecember20th forapprovalof bills (WO) A.REFERENCEANDBACKGROUND: SincetheCityCouncilonlymeetsonceinDecember,aSpecialCouncilmeetinghasbeen heldinthepasttoapproveonelastcheckrunfortheyear.Thislastcheckrunis necessarytopayvendorsinatimelymannerandtoavoidinterestcharges,latefees, and/orpenaltiesonbillsreceivedaftertheDecembermeetingandduepriortothefirst meetinginJanuary. Thisspecialmeetingcouldbeheldatthestartofthedayorattheendoftheday.The staffisrecommendingThursday,December20that7:30a.m.forthismeeting. A1.BudgetImpact:Byholdingaspecialmeeting,thiswouldavoidtheCity havingtopaysomeinterestorlatefeesonbillsthatwouldbereceivedafterthe December10th CouncilmeetingandduepriortothefirstCouncilmeetingin January(onthe14th). A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: 1.MotiontocallforaSpecialCouncilMeetingonThursday,December20th at7:30 a.m.forthepurposeofapprovingbills. 2.DonotcallforaSpecialCouncilMeeting. C.STAFFRECOMMENDATION: TheCitystaffsupportsAlternative#1. D.SUPPORTINGDATA: None CityCouncilAgenda:12/10/12 1 5E.ConsiderationofadoptingOrdinance#570approvingamendmentstothe MonticelloZoningOrdinanceChapter5.3-AccessoryUsestoallowIndoorStorage andOfficeUsesasaPermittedAccessoryUseintheB-4(RegionalBusiness),B-3 (HighwayBusiness),B-2(LimitedBusiness),B-1(NeighborhoodBusiness),CCD (CentralCommunityDistrict)andIBC(Industrial&BusinessCampus)Districts. Applicant:CityofMonticello (AS) A.REFERENCE&BACKGROUND: TheCityCouncilisaskedtoadoptanordinanceamendmentrelatingtopermitted accessoryusesinbusinessdistricts.Theamendmentisprimarilyhousekeepinginnature. Theamendmentwouldallowbothofficeandstorageusesasaccessoryusesinall businessdistricts.Intheadoptionofthenewzoningordinancein2011,tablesillustrating permittedandconditionalaccessoryusesweredevelopedandthesetwocommon accessoryuseswerenotlistedontheaccessoryusetable.Theordinancestipulatesthat anyusenotspecificallylistedisprohibited.Therefore,itisimportanttoaddthesetwo commonusestothelistingforallowableaccessoryuses. Themostcommonscenariotoconsiderhowthisamendmentwouldapplywouldbeas relatedtoageneralretailuse.Inalmosteverycircumstance,aretailstorewillincludeat leastsomeofficefloorspace,andinaddition,manyincludestockorstorageroomsfor inventoryandmerchandisenotonthesalesfloor. Inessence,theCityalreadyhastheseaccessoryusesinpracticeinallbusinessdistricts. Theordinanceamendmentaddressesthenon-conformitiescreatedbynotidentifying theseasallowableusesintheCCD,B-1,B-2,B-3,B-4andIBCdistricts.Theordinance asdraftedwouldallowbothofficeandstorageaspermittedaccessoryusesinalldistricts. Inthecaseofaccessorystorage,staffisproposinglimitationsontheamountofstorage relativetotheprincipaluse.Theideaistomaintainanappropriateratioofprincipal businessactivitytostorage.Generalwarehousingasaprincipaluseisrestrictedto industrialusesbothbecauseofpotentiallanduseimpacts(deliverymethods,docks,etc.) andtheneedtoretaincommerciallandareasforbusinessactivities. Thesamerestrictionsarenotrecommendedforofficespace,asofficeusesareallowedas principleusesthroughoutallbusinessdistricts,andthereforerestrictingtheamountof officetootherusesisunnecessary. StaffisalsoproposingthatwithintheCCD,accessorystorageusesbeallowedtocross propertylinesortobelocatedonadjacentproperties,duetothelotconfigurationsand sizescommonintheolderplattedsectionsofthedowntown.Insomecases,building crosspropertylinesoradjacentbuildingsareconnectedandsharestoragespaces. Textofproposedamendment(s): CityCouncilAgenda:12/10/12 2 TABLE5-4:ACCESSORYUSESBYDISTRICT{TC"TABLE5-6:ACCESSORYUSESBYDISTRICT" \fT\l"1"} UseTypes “P”=Permitted “C”=ConditionallyPermitted “I”=InterimPermitted BaseZoningDistricts Additional RequirementsA O R A R 1 R 2 T N R 3 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 AccessoryDwellingUnitPPPPP 5.3(D)(1) AccessoryBuilding –minor (≤ 120 square feet) PPPPPPPPPPPPPPP5.3(D)(2) AccessoryBuilding –major (>120squarefeet)PPPPPPCPPPPPPPP 5.3(D)(3) AdultUse–accessory C 5.3(D)(4) AgriculturalBuildingsP 5.3(D)(5) AutomatedTellerMachines (ATMs)PPPPPPPP5.3(D)(6) Boarder(s)PPP 5.3(D)(7) Co-locatedWireless Telecommunications Antennae CCCCCCCCCCCCCCC 4.13(E) CommercialCanopies PPPPPPPP 5.3(D)(8) CommercialTransmission/ Reception Antennae/Structures CCCCCC 4.13(D) DonationDrop-offContainers PP 5.3(D)(10) Drive-ThroughServices PPPCPPP 5.3(D)(11) Entertainment/Recreation – OutdoorCommercial CCCC 5.3(D)(12) FencesorWallsPPPPPPPPPPPPPPP 5.3(D)(13) Greenhouse/Conservatory (non-commercial)PPPPPPPPPPPPPPP5.3(D)(14) Heliports CC CCC 5.3(D)15) HomeOccupationsPPPPPPP P P 5.3(D)(16) IndoorFood/Convenience Sales PPPPPPPP 5.3(D)(17) IndoorStorage P P P P P P P P 5.3(D)(18) IncidentalLight Manufacturing PPPPPPPP5.3(D)(19) Office P P P P P P P P None 5.3(D) (18)IndoorStorage a.Theareausedforstorageshallnotexceed35%ofgrossfloorareasquarefootage oftheprincipaluse. b.Storageshallberelatedtotheproductsbeingsoldorofferedbytheprincipaluse. CityCouncilAgenda:12/10/12 3 c.IflocatedwithintheCCD,storageaccessoryusesmaybelocatedonanadjacent oradjoiningparcelwithintheCCD,subjecttoaboveregulations. Note:Allsubsequentsubsectionswillberenumeratedduetoadditionofabove. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionreviewedthisitemduringapublichearingonDecember4th. ThePlanningCommissionhasnoquestionsorconcernswiththeproposedamendment andnopublictestimonywasofferedontheitem. ThePlanningCommissionunanimouslyrecommendsapprovaloftheamendment. A1.BudgetImpact:Therewillbeaminorcosttoamendtheordinancedocument, whichcanbecoveredthroughPlanning&Zoning’sProfessionalServicesline item.Asummaryoftheamendedordinancewillincurminimalpublicationcosts. A2.StaffWorkloadImpact:Staffimpactislimitedtothepreparationofthisreport. B.ALTERNATIVEACTIONS: PlanningCommissionunanimouslyrecommendsAlternative1below. 1.MotiontoadoptOrdinance#570,anamendmenttoMonticelloZoningOrdinance Chapter5,Section3toallowofficeandstorageaspermittedaccessoryusesin businessdistricts,basedonfindingsinPlanningCommissionResolutionNo. 2012-109. 2.MotiontodenyadoptionofOrdinance#570atthistimebasedonfindingsby CityCouncil. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1above.Theamendmentservestoclarifytheexisting ordinance,establishingconformityfortwocommonaccessoryusesforbusinessdistricts. D.SUPPORTINGDATA: A.Ordinance#570 B.PCResolution#2012-109 C.MonticelloZoningOrdinance–5.3AccessoryUseStandards–excerptof5.3(D) D.MonticelloZoningOrdinance–Table5.4AccessoryUses ORDINANCENO.570 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITYCODE, KNOWNASTHEZONINGORDINANCE,BYAMENDINGCHAPTER5.3– ACCESSORYUSESTOALLOWANDREGULATEINDOORSTORAGEANDOFFICE USESASACCESSORYUSESINBUSINESSDISTRICTS THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.Section5.3–AccessoryUses,Title10–ZoningOrdinanceishereby amendedasfollows: Table5-4:AccessoryUsesbyDistrict Insertthefollowing : IndoorStorage (insertafter‘IndoorFood/ConcessionSales’) PermittedinB-1,B-2,B-3,B-4,CCD,andIBCDistricts Additionalrequirements:5.3(D)(12) Office (insertafter‘IncidentalLightManufacturing’) Permitted inB-1,B-2,B-3,B-4,CCD,andIBCDistricts Additionalrequirements:None Section2.Section5.3–AccessoryUses,Title10–ZoningOrdinanceishereby amendedasfollows: 5.3(D)–AdditionalSpecificStandardsforCertainAccessoryUses Insertthefollowingsectionandrenumberaccordingly: (18)IndoorStorage (a)Theareausedforstorageshallnotexceed35%ofgrossfloorarea squarefootageoftheprincipaluse. (b)Storageshallberelatedtotheproductsbeingsoldorofferedbythe principaluse. (c)IflocatedwithintheCCD,storageaccessoryusesmaybelocatedon anadjacentoradjoiningparcelwithintheCCD,subjecttoabove regulations. ORDINANCENO.570 Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesof thecompleteZoningOrdinanceareavailableonlineandatMonticelloCityHall. ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO __________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (C) Table of Permitted Accessory Uses City of Monticello Zoning Ordinance Page 351 (3) Table of Permitted Accessory Uses and Structures TABLE 5-4: ACCESSORY USES BY DISTRICT Use Types “P” = Permitted “C” = Conditionally Permitted “I” = Interim Permitted Base Zoning Districts Additional Requirements A O R A R 1 R 2 T N R 3 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 Accessory Dwelling Unit P P P P P 5.3(D)(1) Accessory Building – minor (≤ 120 square feet) P P P P P P P P P P P P P P P 5.3(D)(2) Accessory Building – major (> 120 square feet) P P P P P P C P P P P P P P P 5.3(D)(3) Adult Use – accessory C 5.3(D)(4) Agricultural Buildings P 5.3(D)(5) Automated Teller Machines (ATMs) P P P P P P P P 5.3(D)(6) Boarder(s) P P P 5.3(D)(7) Co-located Wireless Telecommunications Antennae C C C C C C C C C C C C C C C 4.13(E) Commercial Canopies P P P P P P P P 5.3(D)(8) Commercial Transmission/ Reception Antennae/Structures C C C C C C 4.13(D) Donation Drop-off Containers P P 5.3(D)(10) Drive-Through Services P P P C P P P 5.3(D)(11) Entertainment/Recreation – Outdoor Commercial C C C C 5.3(D)(12) Fences or Walls P P P P P P P P P P P P P P P 5.3(D)(13) Greenhouse/Conservatory (non-commercial) P P P P P P P P P P P P P P P 5.3(D)(14) Heliports C C C C C 5.3(D)(15) Home Occupations P P P P P P P P P 5.3(D)(16) Indoor Food/Convenience Sales P P P P P P P P 5.3(D)(17) Incidental Light Manufacturing P P P P P P P P 5.3(D)(18) Off-street Loading Space P C P P P P P P P 5.3(D)(19) Off-street Parking P P P P P P P P P P P P P P P 5.3(D)(19) Open Sales P P P P P P C C C 5.3(D)(20) Operation and storage of agricultural vehicles, equipment, and machinery P 5.3(D)(21) Outdoor Sidewalk Sales & Display (businesses) P P P P P P P P 5.3(D)(22) Outdoor Storage P P P P P P P P P C C C P P 5.3(D)(23) Park Facility Buildings & Structures (public) P P P P P P P P P P P P P P P 5.3(D)(24) CHAPTER 5: USE STANDARDS Section 5.3 Accessory Use Standards Subsection (D) Additional Specific Standards for Certain Accessory Uses Page 352 City of Monticello Zoning Ordinance TABLE 5-4: ACCESSORY USES BY DISTRICT Use Types “P” = Permitted “C” = Conditionally Permitted “I” = Interim Permitted Base Zoning Districts Additional Requirements A O R A R 1 R 2 T N R 3 M H B 1 B 2 B 3 B 4 C C D I B C I 1 I 2 Private Amateur Radio P P P P P P P P P P P P P P P 4.13(B) Private Receiving Antennae and Antenna Support Structures P P P P P P P P P P P P P P P 4.13(C) Retail Sales of Goods (as part of an office or industrial use) P P P P P P C C 5.3(D)(25) Shelters (Storm or Fallout) P P P P P P P P P P P P P P P 5.3(D)(26) Sign(s) P P P P P P P P P P P P P P P 5.3(D)(27) Solar Energy System P P P P P P P P P P P P P P P 5.3(D)(28) Swimming Pool P P P P P P P P P P P P P P P 5.3(D)(29) Large Trash Handling and Recycling Collection Area P P P P P P P P P P P 5.3(D)(30) Wind Energy Conversion System, Commercial C C C C C 5.3(D)(31) Wind Energy Conversion System, Non-commercial C C C C C C C C C C C C C C C 5.3(D)(32) Wireless Telecommunications Support Structures C C C C C C C 4.13(E) 4.13(F) (D) Additional Specific Standards for Certain Accessory Uses (1) Accessory Dwelling (a) Accessory dwelling units are permitted only on lots with single-family detached dwellings. (b) No more than one accessory dwelling unit per lot is permitted. (c) Detached accessory dwellings shall be architecturally compatible with the principal dwelling. (d) Occupants of accessory dwelling units are limited to the following: (i) Family members of the person occupying the principal structure. Family members include parents, children, siblings, grandparents, aunts, uncles, and cousins of an occupant of the primary structure. CityCouncilAgenda:12/10/12 1 5F.Considerationofamendingthe2012-2013snowmobileroutemapwithintheCityof Monticello (TM) A.REFERENCEANDBACKGROUND: On10/22/12CityCouncilapprovedthe2012-2013SnowmobileRouteMapwithinthe CityofMonticello.TheMonticelloTrailblazersSnowmobileClubhasapproachedCity staffandisrequestinganamendmenttotheroutemap.Theclubwouldliketoaddtwo spurstotheroute.ThefirstspurwouldcomethroughtheSchluenderpropertytoRiver CityExtreme.ThesecondspurwouldcomefromtheDavidSpikepropertyjustsouthof theCityIndustrialParkonthewestsideofthecitybyChelseaRoad.Thisspurwouldgo throughtheindustrialparkontheeastsideofastormwaterpondeastofDalheimer DistributingandcrossChelseaRoadtoMoonMotorSports.Thesnowmobileclubhas contactedSchluenderforpermissiontocrosstheirproperty,andtheyhavethesupportof RiverCityExtremeandMoonMotorSports. A1.BudgetImpact:Theproposedchangestothesnowmobileroutemapwillhave noimpactontheCityBudget. A2.StaffWorkloadImpact:Theproposedchangestothesnowmobileroutemap willhavenoimpactonCitycrews.Thelocalsnowmobileclubwillplaceany signagethatisnecessary. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheamendmentofthesnowmobileroutemapfor2012-2013to includethetwospursasproposed. 2.Motiontodenytheamendmentofthesnowmobileroutemapfor2012-2013. C.STAFFRECOMMENDATION: CitystaffrecommendstheCityCouncilapprovetheamendmentofthesnowmobileroute mapfor2012-2013asoutlinedinAlternative#1. D.SUPPORTINGDATA: SnowmobileRouteMapindicatingthetwoadditionalspurstotheroute CityCouncilAgenda:12/10/12 1 5G.ConsiderationofadoptingResolution#2012-116acceptingacontributionfromTom PerraultfortheGeneralFund (CS) A.REFERENCEANDBACKGROUND: TomPerraultiscontributing$250forDecembertogointotheGeneralFund.As requiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneeds toadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionandreturnthefundstothedonor. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontribution. D.SUPPORTINGDATA: Resolution#2012-116 CityofMonticello RESOLUTIONNO.2012-116 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TomPerraultCash$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TomPerraultCityofMonticelloGeneralfund(Dec) AdoptedbytheCityCouncilofMonticellothis10thdayofDecember,2012. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator 7.PublicHearing-Considerationof finalTaxLevyfor 201 A.REFERENCEANDBACKGROUND CityCouncilandstaffmetseveraltimesto taxlevy.Asaresult,theCouncilapproveda201 wascertifiedtoWrightCountyforthetaxnoticesthatweremailedin Theproposedtaxlevyof$7, a.6%(not6%)increase. Thefollowingscheduledisplaystheallocationofthelevyovervariousfunds: GeneralFund EDAFund DeputyRegistrar CommunityCenterFund-Debt CommunityCenterFund-Operations ParkandPathwayFund 2005AGOIBF 2007AGOIBF 2008AGOSewerRevenueRefunding 2008AGORevenueRefunding 2010AGOIBF 2011AGORefundingBF(2013Start) StreetReconstruction Total CityCouncilAgenda: 1 Considerationof adoptingResolution#2012-111 2013 (WO) REFERENCEANDBACKGROUND: CityCouncilandstaffmetseveraltimesto discusstheCity’sproposed201 theCouncilapproveda2013 preliminarylevyof$7, wascertifiedtoWrightCountyforthetaxnoticesthatweremailedin Theproposedtaxlevyof$7,900,000is$50,000 higherthanthe201 increase. Thefollowingscheduledisplaystheallocationofthelevyovervariousfunds: 20112012 PropertyProperty TaxesTaxes $5,407,872$5,456,248 -- -- CommunityCenterFund-Debt 815,000$890,000 CommunityCenterFund-Operations 285,000260,000 ParkandPathwayFund -- 244,131251,906 418,306416,846 2008AGOSewerRevenueRefunding 430,000500,000 2008AGORevenueRefunding -- 52,00050,000 2011AGORefundingBF(2013Start)-- 25,00025,000 $7,677,309$7,850,000 CityCouncilAgenda:12/10/12 111 establishingthe discusstheCity’sproposed2013budgetand preliminarylevyof$7,900,000,which wascertifiedtoWrightCountyforthetaxnoticesthatweremailedin November. higherthanthe2012finallevy,whichis Thefollowingscheduledisplaystheallocationofthelevyovervariousfunds: 2013 Property % Taxes Change $5,540,0001.5% - - $875,000-1.7% 295,00013.5% - 245,000-2.7% 425,0002.0% 500,0000.0% - 20,000-60.0% - - $7,900,0000.6% CityCouncilAgenda:12/10/12 2 Significantnewvaluationatthenuclearpowerplantreducedthetaxcapacityrateforthe citizensofMonticello.Thefollowingscheduleprovidesinformationrelatedtothechange intaxcapacityratesforeachtaxentitywithinthecityofMonticello: TaxCapacityRates A1.BudgetImpact:Thelevyprovidessignificantresourcesforoperationsanddebt service.Theimpactisthelevyamountof$7,900,000. A2.StaffWorkloadImpact:Thebudgetshouldservestaffasaguidetoexpenditure limitsfor2013,buthasnoworkloadimpact. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution2012-111establishingtheCitypropertytaxlevyfor 2013at$7,900,000. 2.MotiontoadoptaResolutiontoestablishthepropertytaxlevyintheamountof $___________withthetaxlevynottoexceed$7,900,000. 3.Motiontonotadoptthe2013taxlevyatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,whichsetsthepropertytaxlevyat$7,900,000. D.SUPPORTINGDATA: Resolution#2012-111 PowerPointpresentationtobehandedoutatthemeeting District 2013 2012 %Chg County44.27543.4521.9% City42.23449.773-15.1% School27.17228.620-5.1% Hospital3.0371.78170.5% CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-111 ESTABLISHINGTHE2013TAXLEVY WHEREAS,theFinanceDirectorhaspreparedandsubmittedtotheCityCouncilabudgetsetting forththereinhisestimatedneedsoftheCityofMonticelloforalloperationandthedebtservicefor thefiscalyearcommencingJanuary1,2013;and WHEREAS,theCityCouncilhasreviewedthesameandhasmadesuchchangesthereinasappear tobeinthebestinterestoftheCityofMonticello; NOWTHEREFORE,BEITRESOLVED bytheCounciloftheCityofMonticellothattherebe andherebyisleviedforthefiscalyearcommencingJanuary1,2013,thefollowingsumsforthe respectivepurposesindicatedthereinuponthetaxablepropertyoftheCityofMonticello,towit: ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO ___________________________________ ClintHerbst,Mayor ATTEST: _________________________________ JeffO’Neill,CityAdministrator TheaboveresolutionwasintroducedbyCouncilmember__________andwasdulysecondedby Councilmember___________. Thefollowingvotinginfavor: . Thefollowingvotedinopposition: REVENUENETCERTIFIEDLEVY General5,540,000$ CommunityCenter1,170,000$ DEBTRETIREMENT DebtServiceFunds1,190,000$ TOTALTAXLEVY 7,900,000$ CERTIFICATION STATEOFMINNESOTA COUNTYOFWRIGHT Iherebycertifythattheforegoingisatrueandcorrectcopyofaresolutiondulypassed, adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingonDecember10, 2013,andrecordedinminutesofsaidmeeting. ____________________________________ JeffO’Neill,CityAdministrator NotaryPublic:_______________________________ Date:___________________________ (STAMP) CityCouncilAgenda:12/10/12 1 8.ConsiderationofadoptingResolution#2012-112approving2013CityBudget (WO) A.REFERENCEANDBACKGROUND: CityCouncilandstaffmetseveraltimestodiscusstheCity’sproposed2013budgetand taxlevy.Asaresult,theCouncilapproveda2013preliminarylevyof$7,900,000,which wascertifiedtoWrightCountyforthetaxnoticesthatweremailedinNovember.The 2013proposedlevyis$50,000(or.6%)morethanthe2012adoptedlevy. Thetotal2013proposedexpenditurebudgetforallfundsis$49,617,511.Theproposed 2013revenuebudgetis$35,088,688.Theexpenditures(redemptionofbonds)inthe 2011AGORefundingImprovementBondFundaccountformostofthedifference betweenrevenuesandexpenditures.Therevenuesforthe2011AGORefundingBond Fundwerereceivedin2011. ExpendituresandOtherUses: Fund Budget GeneralFund 6,786,969$ EDAFund 1,231,476 DeputyRegistrar 305,389 MNInvestmentFund - CommunityCenterFund 2,598,200 ParkandPathwayFund 600,000 2005AGOImprovementBond 2,794,556 2007AGOImprovementBond 735,400 2008AGOSewerRevenueRefunding 1,050,241 ConsolidatedBondFund 600,000 2008AGORevenueRefunding 1,079,120 2010AGOImprovementBond 448,325 2011AGORefundingImprovement 10,803,475 CapitalProjectsFund 1,400,000 SanitarySewerAccess 1,283,371 StormSewerAccess 361,800 WaterAccess - StreetLightingImprovement 296,300 StreetReconstruction 784,000 CapitalOutlayRevolving 467,335 WaterTowerConstruction 125,000 SchoolBlvdConstruction - WaterFund 1,521,324 SewerFund 8,033,247 LiquorFund 4,449,406 Cemetery 26,078 FiberOptics 1,836,500 Total 49,617,511$ CityCouncilAgenda:12/10/12 2 RevenuesandOtherSources: Fund Budget GeneralFund 6,786,969$ EDAFund 851,340 DeputyRegistrar 372,050 MNInvestmentFund 25,000 CommunityCenterFund 2,598,200 ParkandPathwayFund 605,000 2005AGOImprovementBond 2,704,579 2007AGOImprovementBond 579,865 2008AGOSewerRevenueRefunding 955,000 ConsolidatedBondFund 446,095 2008AGORevenueRefunding 880,000 2010AGOImprovementBond 481,580 2011AGORefundingImprovement - CapitalProjectsFund 1,400,000 SanitarySewerAccess 128,795 StormSewerAccess 90,000 WaterAccess 25,620 StreetLightingImprovement 130,000 StreetReconstruction 50,000 CapitalOutlayRevolving 236,725 WaterTowerConstruction 10,000 SchoolBlvdConstruction 5,000 WaterFund 1,368,000 SewerFund 7,981,762 LiquorFund 4,511,500 Cemetery 25,608 FiberOptics 1,840,000 Total 35,088,688$ Adetailedbudget-by-budgetsummaryisattachedassupportingdata. A1.BudgetImpact:Thiswouldsettheexpenditurebudgetsfor2013at $49,617,511forallfundsandtheCity’spropertylevyat$7,900,000. A2.StaffWorkloadImpact:Thebudgetshouldservestaffasaguidetoexpenditure limitsfor2013,buthasnoworkloadimpact. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution2012-112approvingthe2013expenditurebudgetat $49,617,511. CityCouncilAgenda:12/10/12 3 2.MotiontoadoptaResolutiontoapprovethe2013expenditurebudgetwith modificationtofundsasfollows:Fund_____________for$______________. 3.Motionnottoapprovethe2013expenditurebudgetandtocallforaspecial meetingtoapprovethebudgetpriortoDecember31st. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,toadopttheresolutionapprovingthe2013 expenditurebudgetforallfundsat$49,617,511. D.SUPPORTINGDATA: Resolution#2012-112 BudgetSummaryforeachbudget PowerPointpresentationtobehandedoutatthemeeting CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-112 ADOPTINGTHE2013BUDGETANDAUTHORIZINGSPECIFIC FINANCE-RELATEDACTIVITIES WHEREAS,the2013Budgethasbeencompletedanddetermined;and WHEREAS,thebudgetisthefiscalblueprintfortheentireyearwheretheCityCouncilhas consideredandincorporatedallforeseeablespendingplansfor2013;and WHEREAS,theCity,throughsoundfiscalpolicy,establishesthatcurrentrevenueswillbeused tofinancecurrentexpendituresandregularly-occurringcapitalexpenditures;and WHEREAS,theCityCouncilshallbythisresolutionsetforththetotalforeachbudgetedfund. NOWTHEREFOREBEITRESOLVEDBYTHEMONTICELLOCITYCOUNCIL,thatthe budgetedexpenditures,excludingdepreciation,foreachfundduringthe2013calendarfiscal yearshallbeapprovedasfollows: SECTION1.AUTHORIZATIONOFAPPROPRIATIONS: 2013 Fund Budget GeneralFund 6,786,969$ EDAFund 1,231,476 DeputyRegistrar 305,389 MNInvestmentFund - CommunityCenterFund 2,598,200 ParkandPathwayFund 600,000 2005AGOImprovementBond 2,794,556 2007AGOImprovementBond 735,400 2008AGOSewerRevenueRefunding 1,050,241 ConsolidatedBondFund 600,000 2008AGORevenueRefunding 1,079,120 2010AGOImprovementBond 448,325 2011AGORefundingImprovement 10,803,475 CapitalProjectsFund 1,400,000 SanitarySewerAccess 1,283,371 StormSewerAccess 361,800 WaterAccess - StreetLightingImprovement 296,300 StreetReconstruction 784,000 CapitalOutlayRevolving 467,335 WaterTowerConstruction 125,000 SchoolBlvdConstruction - WaterFund 1,521,324 SewerFund 8,033,247 LiquorFund 4,449,406 Cemetery 26,078 FiberOptics 1,836,500 Total 49,617,511$ SECTION2.ESTIMATEDREVENUESFROMALLSOURCES: Fund Budget GeneralFund 6,786,969$ EDAFund 851,340 DeputyRegistrar 372,050 MNInvestmentFund 25,000 CommunityCenterFund 2,598,200 ParkandPathwayFund 605,000 2005AGOImprovementBond 2,704,579 2007AGOImprovementBond 579,865 2008AGOSewerRevenueRefunding 955,000 ConsolidatedBondFund 446,095 2008AGORevenueRefunding 880,000 2010AGOImprovementBond 481,580 2011AGORefundingImprovement - CapitalProjectsFund 1,400,000 SanitarySewerAccess 128,795 StormSewerAccess 90,000 WaterAccess 25,620 StreetLightingImprovement 130,000 StreetReconstruction 50,000 CapitalOutlayRevolving 236,725 WaterTowerConstruction 10,000 SchoolBlvdConstruction 5,000 WaterFund 1,368,000 SewerFund 7,981,762 LiquorFund 4,511,500 Cemetery 25,608 FiberOptics 1,840,000 Total 35,088,688$ SECTION3.TRANSFERS: Byresolution,theCouncilcanamendorrescindthissectionastheyearprogresses.The followinglistdoesnotincludeanytransfersforprojectsthathavenotreceivedformalcouncil authorization. a.ToCommunityCenterFundfromCapitalProjectsFund(WaterTower)-$100,000. b.To2005AGOImprovementBondFundfromSanitarySewerAccessFund-$704,576, StormSewerAccessFund-$262,000,StreetReconstructionFund-$150,000,Water Fund-$362,900,andEDA/TIF-$319,403.(Total-$1,798,879) c.To2008AGOSewerRevenueRefundingBondFundfromSanitarySewerAccessFund- $450,000. d.To2008AGORevenueRefundingBondFundfromCommunityCenterFund-$875,000. e.To2010AGOImprovementBondFundfromSanitarySewerAccessFund-$128,795, StormSewerAccessFund-$59,800,StreetReconstructionFund-$69,000,andWater Fund$50,600.(Total-$308,195) f.ToEDAFundfromGeneralFund-$80,000. g.ToCapitalProjectsFundfromEDA/TIFFund-$455,000(7th StreetConstruction). h.ToFiberNetFundfromLiquorFund-$220,000. SECTION4.CAPITALEQUIPMENTANDIMPROVEMENTACQUISITION: a)Itemslistedinsectionbelowauthorizingissuanceofcapitalequipmentdebt. SECTION5.OTHERBUDGETAUTHORIZINGACTIONS: a.Establishesarevenuerecoverypolicyforthecommunitycenterwherecustomercharges shallprovidefor85%ofoperatingcostsandon-goingcapitalandnon-capitalitems,such asequipmentacquisitionsandrepairsandmaintenance. b.Removespriorcommitmentsandassignments,exceptthoserequiredbyGASB,from fundbalanceclassifications. c.TransfersassetsofCapitalOutlayRevolvingFundtoCapitalEquipmentInternalService Fund. d.ClosesGrantFundingandBertramChainofLakesspecialrevenuefundstoGeneral Fund. e.EstablishesInternalServiceFundforaggregationandallocationofITexpenditures. f.ClosesDebtServiceFundsforretireddebttoacapitalprojectsfund. g.Authorizessaleof$460,000incapitalequipmentdebtforequipmentpurchaseswith approximatecostsasfollows:1)laserfichesystem-$62,000;2)brushclipper-$35,000; 3)paint-stripingsprayer$10,000;4)two-tontruck-$67,000;5)mini-tacktrailer- $30,000;6)signlabsystem-$35,000;7)truckreplacement$68,000;8)Mowers- $78,000;9)midsizetractor/loader-$75,000 ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: ______________________________ JeffO’Neill,CityAdministrator Proposed2013Budget GENERALFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$5,093,683$5,166,194$5,461,248$5,500,280$5,559,5001.8% LICENSES&PERMITS223,494333,706436,900446,173487,98011.7% INTERGOVERNMENTALREVENUES328,757261,553252,440290,625284,50912.7% CHARGESFORSERVICES1,342,545398,410355,255281,588272,610-23.3% FINES&FORFEITS255851501,600100-33.3% SPECIALASSESSMENTS5,1163,5500257300--- MISCELLANEOUS373,946460,208242,405223,259181,970-24.9% OPERATINGTRANSFERS65,0000000--- TOTALREVENUES$7,432,796$6,623,706$6,748,398$6,743,782$6,786,9690.6% EXPENDITURES PERSONNELSERVICES$2,764,180$2,649,533$2,771,340$2,834,731$2,770,5180.0% SUPPIES390,393511,605504,900481,780498,875-1.2% OTHERSERVICES&CHARGES3,173,0523,334,1083,363,0083,357,6793,324,517-1.1% CAPITALOUTLAY12,23533,062109,150110,650113,0593.6% OPERATINGTRANSFERS1,204,000728,38302,326,99580,000--- TOTALEXPENDITURES$7,543,860$7,256,691$6,748,398$9,111,835$6,786,9690.6% FUNDBALANCE-JANUARY1$5,178,134$5,067,070$4,434,085$4,434,085$2,066,032 EXCESSREVENUEOVEREXPENDITURE($111,064)($632,985)$0($2,368,053)$0 FUNDBALANCE-DECEMBER31$5,067,070$4,434,085$4,434,085$2,066,032$2,066,032 Budget Summary - 1 Proposed2013Budget EDAFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$1,155,385$1,050,563$881,630$945,725$681,240-22.7% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES9,8180000--- CHARGESFORSERVICES002,00000-100.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS280,923430,327146,882147,39290,100-38.7% OPERATINGTRANSFERS5,30100080,000--- TOTALREVENUES$1,451,427$1,480,890$1,030,512$1,093,117$851,340-17.4% EXPENDITURES PERSONNELSERVICES$25,673$25,864$23,560$23,560$110,407368.6% SUPPIES00000--- OTHERSERVICES&CHARGES198,115623,16666,975154,02758,201-13.1% CAPITALOUTLAY595,403434,460358,3691,267,031288,465-19.5% OPERATINGTRANSFERS673,456316,279320,584699,264774,403141.6% TOTALEXPENDITURES$1,492,647$1,399,769$769,488$2,143,882$1,231,47660.0% FUNDBALANCE-JANUARY1$7,253,106$7,211,886$7,293,007$7,293,007$6,242,242 EXCESSREVENUEOVEREXPENDITURE($41,220)$81,121$261,024($1,050,765)($380,136) FUNDBALANCE-DECEMBER31$7,211,886$7,293,007$7,554,031$6,242,242$5,862,106 Budget Summary - 2 Proposed2013Budget DEPUTYREGISTRAR 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES330,733365,285320,025350,030370,05015.6% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS6,81420,2237,5046,0002,000-73.3% OPERATINGTRANSFERS00000--- TOTALREVENUES$337,547$385,508$327,529$356,030$372,05013.6% EXPENDITURES PERSONNELSERVICES$252,820$247,347$240,316$247,316$272,96913.6% SUPPIES6,7405,71513,60013,60014,3505.5% OTHERSERVICES&CHARGES14,41112,56719,03019,03018,070-5.0% CAPITALOUTLAY004,50000-100.0% OPERATINGTRANSFERS097,50025,000325,0000-100.0% TOTALEXPENDITURES$273,971$363,129$302,446$604,946$305,3891.0% FUNDBALANCE-JANUARY1$164,670$228,246$250,625$250,625$1,709 EXCESSREVENUEOVEREXPENDITURE$63,576$22,379$25,083($248,916)$66,661 FUNDBALANCE-DECEMBER31$228,246$250,625$275,708$1,709$68,370 Budget Summary - 3 Proposed2013Budget MINNINVESTMENTFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS33,91169,56430,59132,00025,000-18.3% OPERATINGTRANSFERS00000--- TOTALREVENUES$33,911$69,564$30,591$32,000$25,000-18.3% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY00000--- OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$0$0$0$0$0--- FUNDBALANCE-JANUARY1$918,996$952,907$1,022,471$1,022,471$1,054,471 EXCESSREVENUEOVEREXPENDITURE$33,911$69,564$30,591$32,000$25,000 FUNDBALANCE-DECEMBER31$952,907$1,022,471$1,053,062$1,054,471$1,079,471 Budget Summary - 4 Proposed2013Budget COMMUNITYCENTER 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$1,049,658$1,048,883$1,150,000$1,150,000$1,170,0001.7% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES61,2740000--- CHARGESFORSERVICES1,097,6651,194,3891,201,1001,201,1001,292,7007.6% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS69,28770,80330,97530,97535,50014.6% OPERATINGTRANSFERS200,0000700,000850,000100,000-85.7% TOTALREVENUES$2,477,884$2,314,075$3,082,075$3,232,075$2,598,200-15.7% EXPENDITURES PERSONNELSERVICES$886,333$940,447$925,378$925,378$976,6605.5% SUPPIES183,063213,163222,300222,300227,7002.4% OTHERSERVICES&CHARGES396,355426,961513,286513,286389,840-24.1% CAPITALOUTLAY091,5171,661,0001,661,000129,000-92.2% OPERATINGTRANSFERS815,032815,000890,000890,000875,000-1.7% TOTALEXPENDITURES$2,280,783$2,487,088$4,211,964$4,211,964$2,598,200-38.3% FUNDBALANCE-JANUARY1$959,302$1,156,403$983,390$983,390$3,501 EXCESSREVENUEOVEREXPENDITURE$197,101($173,013)($1,129,889)($979,889)$0 FUNDBALANCE-DECEMBER31$1,156,403$983,390($146,499)$3,501$3,501 Budget Summary - 5 Proposed2013Budget PARK/PATHWAYDEDICATION 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES0538,4870325,0000--- CHARGESFORSERVICES0052,50000-100.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS19,54725,31614,40314,4035,000-65.3% OPERATINGTRANSFERS300,0000400,000573,833600,00050.0% TOTALREVENUES$319,547$563,803$466,903$913,236$605,00029.6% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES5,0227,630000--- CAPITALOUTLAY289,1841,144,250600,000650,000600,0000.0% OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$294,206$1,151,880$600,000$650,000$600,0000.0% FUNDBALANCE-JANUARY1$420,846$446,187($141,890)($141,890)$121,346 EXCESSREVENUEOVEREXPENDITURE$25,341($588,077)($133,097)$263,236$5,000 FUNDBALANCE-DECEMBER31$446,187($141,890)($274,987)$121,346$126,346 Budget Summary - 6 Proposed2013Budget 2010AGOIMPROVEMENTBONDS 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES($3,825)$49,069$50,000$50,000$20,000-60.0% LICENSES&PERMITS$0$0$0$0$0--- INTERGOVERNMENTALREVENUES$0$0$0$0$0--- CHARGESFORSERVICES$0$0$0$0$0--- FINES&FORFEITS$0$0$0$0$0--- SPECIALASSESSMENTS$104,028$572,164$161,808$161,808$153,385-5.2% MISCELLANEOUS($2,841)$1,810($2,839)($2,839)$0-100.0% OPERATINGTRANSFERS$0$185,960$308,195$308,195$308,1950.0% BONDPROCEEDS$0$0$0$0$0--- TOTALREVENUES$97,362$809,003$517,164$517,164$481,580-6.9% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY00000--- DEBTSERVICE0201,212460,978460,978448,325-2.7% OPERATINGTRANSFERS187,3180000--- TOTALEXPENDITURES$187,318$201,212$460,978$460,978$448,325-2.7% FUNDBALANCE-JANUARY1$0($89,956)$517,835$517,835$574,021 EXCESSREVENUEOVEREXPENDITURE($89,956)$607,791$56,186$56,186$33,255 FUNDBALANCE-DECEMBER31($89,956)$517,835$574,021$574,021$607,276 Budget Summary - 7 Proposed2013Budget 2008SEWERREFUNDINGBOND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$472,120$410,446$500,000$500,000$500,0000.0% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES27,5400000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS20,67146,17820,17620,1765,000-75.2% OPERATINGTRANSFERS400,137524,590450,000450,000450,0000.0% BONDPROCEEDS00000--- TOTALREVENUES$920,468$981,214$970,176$970,176$955,000-1.6% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY00000--- DEBTSERVICE1,049,2391,049,1791,048,8861,048,8861,050,2410.1% OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$1,049,239$1,049,179$1,048,886$1,048,886$1,050,2410.1% FUNDBALANCE-JANUARY1$919,568$790,797$722,832$722,832$644,122 EXCESSREVENUEOVEREXPENDITURE($128,771)($67,965)($78,710)($78,710)($95,241) FUNDBALANCE-DECEMBER31$790,797$722,832$644,122$644,122$548,881 Budget Summary - 8 Proposed2013Budget 2011AREFUNDINGBOND (Openfrom2005A)20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS03,609000--- OPERATINGTRANSFERS00000--- BONDPROCEEDS011,036,910000--- TOTALREVENUES$0$11,040,519$0$0$0--- EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY00000--- DEBTSERVICE071,0680010,803,475--- OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$0$71,068$0$0$10,803,475--- FUNDBALANCE-JANUARY1$0$0$10,969,451$10,969,451$10,969,451 EXCESSREVENUEOVEREXPENDITURE$0$10,969,451$0$0($10,803,475) FUNDBALANCE-DECEMBER31$0$10,969,451$10,969,451$10,969,451$165,976 Budget Summary - 9 Proposed2013Budget 2005AG.O.BONDFUND (Closeto2011A)20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$234,780$232,130$251,906$251,906$245,000-2.7% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES14,3370000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS324,831166,846760,514536,374436,600-42.6% MISCELLANEOUS452,316205,219231,953232,600224,100-3.4% OPERATINGTRANSFERS1,605,5091,593,6301,598,4081,959,1311,798,87912.5% BONDPROCEEDS00000--- TOTALREVENUES$2,631,773$2,197,825$2,842,781$2,980,011$2,704,579-4.9% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES4,2010000--- CAPITALOUTLAY00000--- DEBTSERVICE3,178,8633,127,0463,053,7383,053,7382,794,556-8.5% OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$3,183,064$3,127,046$3,053,738$3,053,738$2,794,556-8.5% FUNDBALANCE-JANUARY1$1,771,440$1,220,149$290,928$290,928$217,201 EXCESSREVENUEOVEREXPENDITURE($551,291)($929,221)($210,957)($73,727)($89,977) FUNDBALANCE-DECEMBER31$1,220,149$290,928$79,971$217,201$127,224 Budget Summary - 10 Proposed2013Budget CONSOLIDATEDBONDFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$2,699$8,553$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS753,076707,945802,701605,474441,095-45.0% MISCELLANEOUS4,79042,86614,68814,6885,000-66.0% OPERATINGTRANSFERS343,20100299,3390--- BONDPROCEEDS00000--- TOTALREVENUES$1,103,766$759,364$817,389$919,501$446,095-45.4% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY00000--- DEBTSERVICE10,248103,757000--- OPERATINGTRANSFERS0452,000400,000573,833600,00050.0% TOTALEXPENDITURES$10,248$555,757$400,000$573,833$600,00050.0% FUNDBALANCE-JANUARY1($777,627)$315,891$519,498$519,498$865,166 EXCESSREVENUEOVEREXPENDITURE$1,093,518$203,607$417,389$345,668($153,905) FUNDBALANCE-DECEMBER31$315,891$519,498$936,887$865,166$711,261 Budget Summary - 11 Proposed2013Budget 2007AIMPROVEMENTBOND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$391,843$396,736$416,846$408,509$425,0002.0% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES23,6540000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS241,200404,673160,365155,785154,865-3.4% MISCELLANEOUS(14,274)(24,623)(11,256)00-100.0% OPERATINGTRANSFERS000140,0000--- BONDPROCEEDS00000--- TOTALREVENUES$642,423$776,786$565,955$704,294$579,8652.5% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES1260000--- CAPITALOUTLAY00000--- DEBTSERVICE689,945686,400623,720623,720735,40017.9% OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$690,071$686,400$623,720$623,720$735,40017.9% FUNDBALANCE-JANUARY1$174,148$126,500$216,886$216,886$297,460 EXCESSREVENUEOVEREXPENDITURE($47,648)$90,386($57,765)$80,574($155,535) FUNDBALANCE-DECEMBER31$126,500$216,886$159,121$297,460$141,925 Budget Summary - 12 Proposed2013Budget 2008AREVENUEREFUNDINGBOND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS21,91120,97914,8607,5005,000-66.4% OPERATINGTRANSFERS805,000815,000890,000890,000875,000-1.7% BONDPROCEEDS00000--- TOTALREVENUES$826,911$835,979$904,860$897,500$880,000-2.7% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES2680000--- CAPITALOUTLAY00000--- DEBTSERVICE807,6351,102,0801,105,8801,105,8801,079,120-2.4% OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$807,903$1,102,080$1,105,880$1,105,880$1,079,120-2.4% FUNDBALANCE-JANUARY1$655,408$674,416$408,315$408,315$199,935 EXCESSREVENUEOVEREXPENDITURE$19,008($266,101)($201,020)($208,380)($199,120) FUNDBALANCE-DECEMBER31$674,416$408,315$207,295$199,935$815 Budget Summary - 13 Proposed2013Budget CAPITALPROJECTSFUNDS 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS-------- INTERGOVERNMENTALREVENUES-43,375--633,700--- CHARGESFORSERVICES445,762613,623------ FINES&FORFEITS-------- SPECIALASSESSMENTS-------- MISCELLANEOUS(122,469)(158,963)(97,351)(3,209)--100.0% OPERATINGTRANSFERS700,000672,5001,970,0003,148,680766,300-61.1% BONDPROCEEDS2,745,0001,669,1396,000,000---100.0% TOTALREVENUES$3,189,891$2,304,819$7,966,791$3,145,471$1,400,000-82.4% EXPENDITURES PERSONNELSERVICES-$-$-$-$-$--- SUPPIES896------- OTHERSERVICES&CHARGES422,942333540,00090,000--100.0% CAPITALOUTLAY2,797,3292,761,6143,560,000900,0001,400,000-60.7% OPERATINGTRANSFERS---299,339---- TOTALEXPENDITURES$3,144,280$2,761,947$4,100,000$1,289,339$1,400,000-65.9% FUNDBALANCE-JANUARY1($3,108,607)($3,062,996)($3,520,124)($3,520,124)($1,663,992) EXCESSREVENUEOVEREXPENDITURE$45,611($457,128)$3,866,791$1,856,132$0 FUNDBALANCE-DECEMBER31($3,062,996)($3,520,124)$346,667($1,663,992)($1,663,992) Budget Summary - 14 Proposed2013Budget SANITARYSEWERACCESSFD 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES($101)$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES61,631188,26778,79578,79578,7950.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS0844000--- MISCELLANEOUS145,489175,506102,357102,35750,000-51.2% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$207,019$364,617$181,152$181,152$128,795-28.9% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES01,041000--- CAPITALOUTLAY00000--- OPERATINGTRANSFERS1,112,9961,309,2031,285,4131,484,8871,283,371-0.2% TOTALEXPENDITURES$1,112,996$1,310,244$1,285,413$1,484,887$1,283,371-0.2% FUNDBALANCE-JANUARY1$4,987,353$4,081,376$3,135,749$3,135,749$1,832,014 EXCESSREVENUEOVEREXPENDITURE($905,977)($945,627)($1,104,261)($1,303,735)($1,154,576) FUNDBALANCE-DECEMBER31$4,081,376$3,135,749$2,031,488$1,832,014$677,438 Budget Summary - 15 Proposed2013Budget STORMWATERACCESSFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES7,16952,88352,35052,35050,000-4.5% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS74,340126,44261,66061,66040,000-35.1% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$81,509$179,325$114,010$114,010$90,000-21.1% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES59916,54015,50015,5000-100.0% CAPITALOUTLAY(6,067)0134,500134,50040,000-70.3% OPERATINGTRANSFERS264,599472,861322,043396,073321,800-0.1% TOTALEXPENDITURES$259,131$489,401$472,043$546,073$361,800-23.4% FUNDBALANCE-JANUARY1$2,291,081$2,113,459$1,803,383$1,803,383$1,371,320 EXCESSREVENUEOVEREXPENDITURE($177,622)($310,076)($358,033)($432,063)($271,800) FUNDBALANCE-DECEMBER31$2,113,459$1,803,383$1,445,350$1,371,320$1,099,520 Budget Summary - 16 Proposed2013Budget WATERACCESSFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES8,29226,57525,62025,62025,6200.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS19,5966,6299,74800-100.0% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$27,888$33,204$35,368$25,620$25,620-27.6% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES1001,022000--- CAPITALOUTLAY00000--- OPERATINGTRANSFERS310,774340,303359,563239,5630-100.0% TOTALEXPENDITURES$310,874$341,325$359,563$239,563$0-100.0% FUNDBALANCE-JANUARY1$820,356$537,370$229,249$229,249$15,306 EXCESSREVENUEOVEREXPENDITURE($282,986)($308,121)($324,195)($213,943)$25,620 FUNDBALANCE-DECEMBER31$537,370$229,249($94,946)$15,306$40,926 Budget Summary - 17 Proposed2013Budget STREETLIGHTIMPROVEMENTS 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES297,584228,216150,000150,000130,000-13.3% CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS28,01580,78530,51000-100.0% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$325,599$309,001$180,510$150,000$130,000-28.0% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY0000200,000--- OPERATINGTRANSFERS0273,060200,000400,00096,300-51.9% TOTALEXPENDITURES$0$273,060$200,000$400,000$296,30048.2% FUNDBALANCE-JANUARY1$604,078$929,677$965,618$965,618$715,618 EXCESSREVENUEOVEREXPENDITURE$325,599$35,941($19,490)($250,000)($166,300) FUNDBALANCE-DECEMBER31$929,677$965,618$946,128$715,618$549,318 Budget Summary - 18 Proposed2013Budget STREETRECONSTRUCTIONFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$6,310$24,867$25,000$26,950$0-100.0% LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES30000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS103,337247,77599,96150,00050,000-50.0% OPERATINGTRANSFERS250,000250,000275,000275,0000-100.0% BONDPROCEEDS00000--- TOTALREVENUES$359,650$522,642$399,961$351,950$50,000-87.5% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES00000--- CAPITALOUTLAY0000350,000--- OPERATINGTRANSFERS0192,5751,839,0001,862,005434,000-76.4% TOTALEXPENDITURES$0$192,575$1,839,000$1,862,005$784,000-57.4% FUNDBALANCE-JANUARY1$2,641,180$3,000,830$3,330,897$3,330,897$1,820,842 EXCESSREVENUEOVEREXPENDITURE$359,650$330,067($1,439,039)($1,510,055)($734,000) FUNDBALANCE-DECEMBER31$3,000,830$3,330,897$1,891,858$1,820,842$1,086,842 Budget Summary - 19 Proposed2013Budget CAPITALPROJECTSREVOLVINGFD 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES244,45738,145000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS100,62298,08165,87365,873236,725259.4% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$345,079$136,226$65,873$65,873$236,725259.4% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES011,822000--- OTHERSERVICES&CHARGES79415,627000--- CAPITALOUTLAY(17,940)76,038538,700538,700467,335-13.2% OPERATINGTRANSFERS45,00000140,0000--- TOTALEXPENDITURES$27,854$103,487$538,700$678,700$467,335-13.2% FUNDBALANCE-JANUARY1$705,474$1,022,699$1,055,438$1,055,438$442,611 EXCESSREVENUEOVEREXPENDITURE$317,225$32,739($472,827)($612,827)($230,610) FUNDBALANCE-DECEMBER31$1,022,699$1,055,438$582,611$442,611$212,001 Budget Summary - 20 Proposed2013Budget 2004-30CWTRTOWER-JEFFCO 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS36,19274,24632,65020,00010,000-69.4% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$36,192$74,246$32,650$20,000$10,000-69.4% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES000025,000--- CAPITALOUTLAY000664,4000--- OPERATINGTRANSFERS0000100,000--- TOTALEXPENDITURES$0$0$0$664,400$125,000--- FUNDBALANCE-JANUARY1$980,850$1,017,042$1,091,288$1,091,288$446,888 EXCESSREVENUEOVEREXPENDITURE$36,192$74,246$32,650($644,400)($115,000) FUNDBALANCE-DECEMBER31$1,017,042$1,091,288$1,123,938$446,888$331,888 Budget Summary - 21 Proposed2013Budget 2005-02CSCHOOLBLVDWEXT 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES00000--- FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS9,57819,5828,6265,0005,000-42.0% OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$9,578$19,582$8,626$5,000$5,000-42.0% EXPENDITURES PERSONNELSERVICES$0$0$0$0$0--- SUPPIES00000--- OTHERSERVICES&CHARGES7260000--- CAPITALOUTLAY00000--- OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$726$0$0$0$0--- FUNDBALANCE-JANUARY1$259,616$268,468$288,050$288,050$293,050 EXCESSREVENUEOVEREXPENDITURE$8,852$19,582$8,626$5,000$5,000 FUNDBALANCE-DECEMBER31$268,468$288,050$296,676$293,050$298,050 Budget Summary - 22 Proposed2013Budget WATERFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS7,8763203,7003,7003,7000.0% INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES005005005000.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS160,317158,543150,000150,000150,0000.0% MISCELLANEOUS116,633255,600104,325104,32592,500-11.3% USECOLLECTIONS826,321919,590921,3001,121,3001,121,30021.7% CONTRIBUTEDCAPITAL2,240,5580000--- OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$3,351,705$1,334,053$1,179,825$1,379,825$1,368,00015.9% EXPENDITURES PERSONNELSERVICES$190,809$225,729$267,898$267,898$272,4231.7% SUPPIES84,971106,304163,900163,900111,950-31.7% OTHERSERVICES&CHARGES818,895835,536699,773694,880734,5515.0% CAPITALOUTLAY00225,000225,000406,60080.7% OPERATINGTRANSFERS0144,7180308,963413,500--- TOTALEXPENDITURES$1,094,675$1,312,287$1,356,571$1,660,641$1,939,02442.9% FUNDBALANCE-JANUARY1$12,290,357$14,547,387$14,569,153$14,569,153$14,288,337 EXCESSREVENUEOVEREXPENDITURE$2,257,030$21,766($176,746)($280,816)($571,024) FUNDBALANCE-DECEMBER31$14,547,387$14,569,153$14,392,407$14,288,337$13,717,313 Budget Summary - 23 Proposed2013Budget SEWERFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES19,35717,34115,00015,00015,0000.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS95,764192,33881,26281,26281,2620.0% USECOLLECTIONS1,451,2251,695,3431,605,5001,785,5001,785,50011.2% CONTRIBUTEDCAPITAL143,4330000--- OPERATINGTRANSFERS00000--- BONDPROCEEDS1,4361,436006,100,000--- TOTALREVENUES$1,711,215$1,906,458$1,701,762$1,881,762$7,981,762369.0% EXPENDITURES PERSONNELSERVICES$246,754$284,576$270,168$266,571$270,8670.3% SUPPIES30,51621,19426,45026,45026,8501.5% OTHERSERVICES&CHARGES1,863,9682,012,6662,088,9462,591,6862,171,3303.9% CAPITALOUTLAY31,90528,050350,000350,0006,689,2001811.2% OPERATINGTRANSFERS(1,444)318,937000--- TOTALEXPENDITURES$2,171,699$2,665,423$2,735,564$3,234,707$9,158,247234.8% FUNDBALANCE-JANUARY1$23,602,206$23,141,722$22,382,757$22,382,757$21,029,812 EXCESSREVENUEOVEREXPENDITURE($460,484)($758,965)($1,033,802)($1,352,945)($1,176,485) FUNDBALANCE-DECEMBER31$23,141,722$22,382,757$21,348,955$21,029,812$19,853,327 Budget Summary - 24 Proposed2013Budget LIQUORFUND 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE SALESOFGOODS$4,477,651$4,653,385$4,418,500$4,461,500$4,461,5001.0% LICENSES&PERMITS-------- INTERGOVERNMENTALREVENUES-------- CHARGESFORSERVICES-------- FINES&FORFEITS-------- SPECIALASSESSMENTS-------- MISCELLANEOUS99,139203,04886,34850,00050,000-42.1% CONTRIBUTEDCAPITAL-------- OPERATINGTRANSFERS20,065------- BONDPROCEEDS-------- TOTALREVENUES$4,596,855$4,856,433$4,504,848$4,511,500$4,511,5000.1% EXPENDITURES PERSONNELSERVICES408,093$416,160$448,804$448,804$456,489$1.7% SUPPIES3,286,8673,486,6523,455,6503,455,6503,512,9001.7% OTHERSERVICES&CHARGES244,692241,301257,583257,583263,0172.1% CAPITALOUTLAY33,76817,09783,00083,00045,000-45.8% OPERATINGTRANSFERS266,000250,000950,0003,500,000220,000-76.8% TOTALEXPENDITURES$4,239,420$4,411,210$5,195,037$7,745,037$4,497,406-13.4% FUNDBALANCE-JANUARY1$3,162,275$3,519,710$3,964,933$3,964,933$731,396 EXCESSREVENUEOVEREXPENDITURE$357,435$445,223($690,189)($3,233,537)$14,094 FUNDBALANCE-DECEMBER31$3,519,710$3,964,933$3,274,744$731,396$745,490 Budget Summary - 25 Proposed2013Budget RIVERSIDECEMETERY 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES00000--- CHARGESFORSERVICES8,62022,39024,80024,80024,8000.0% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS9861,8218088088080.0% CONTRIBUTEDCAPITAL00000--- OPERATINGTRANSFERS00000--- BONDPROCEEDS00000--- TOTALREVENUES$9,606$24,211$25,608$25,608$25,6080.0% EXPENDITURES PERSONNELSERVICES$3,090$6,845$3,261$3,261$4,06824.7% SUPPIES201247757757750.0% OTHERSERVICES&CHARGES23,36721,98024,23524,23524,7352.1% CAPITALOUTLAY00000--- OPERATINGTRANSFERS00000--- TOTALEXPENDITURES$26,658$28,849$28,271$28,271$29,5784.6% FUNDBALANCE-JANUARY1$649,796$632,744$628,106$628,106$625,443 EXCESSREVENUEOVEREXPENDITURE($17,052)($4,638)($2,663)($2,663)($3,970) FUNDBALANCE-DECEMBER31$632,744$628,106$625,443$625,443$621,473 Budget Summary - 26 Proposed2013Budget FIBEROPTICS 20102011201220122013% REVENUESACTUALACTUALBUDGETPROJECTEDBUDGETCHANGE PROPERTYTAXES$0$0$0$0$0--- LICENSES&PERMITS00000--- INTERGOVERNMENTALREVENUES8,0690000--- CHARGESFORSERVICES434,0461,593,7792,648,45901,620,000-38.8% FINES&FORFEITS00000--- SPECIALASSESSMENTS00000--- MISCELLANEOUS55,6741,413,697(38,431)00-100.0% CONTRIBUTEDCAPITAL00000--- OPERATINGTRANSFERS0004,450,000220,000--- BONDPROCEEDS00000--- TOTALREVENUES$497,789$3,007,476$2,610,028$4,450,000$1,840,000-29.5% EXPENDITURES PERSONNELSERVICES$488,830$666,974$587,156$587,155$728,27424.0% SUPPIES$1,267,507$697,039$314,496$314,496$0-100.0% OTHERSERVICES&CHARGES$2,137,609$2,519,595$2,264,123$1,190,685$1,206,726-46.7% CAPITALOUTLAY$6,040,150$1,818,869$2,741,297$2,741,297$0-100.0% OPERATINGTRANSFERS$0$0$0$0$0--- TOTALEXPENDITURES$9,934,096$5,702,477$5,907,072$4,833,633$1,935,000-67.2% FUNDBALANCE-JANUARY1$2,313,526($7,122,781)($9,817,782)($9,817,782)($10,201,415) EXCESSREVENUEOVEREXPENDITURE($9,436,307)($2,695,001)($3,297,044)($383,633)($95,000) FUNDBALANCE-DECEMBER31($7,122,781)($9,817,782)($13,114,826)($10,201,415)($10,296,415) Budget Summary - 27 CityCouncilAgenda:12/10/12 1 9.PublicHearing-ConsiderationofadoptingOrdinance#571amendingtheCityFee Schedulefor2013andConsiderationofadoptingSummaryOrdinance#571Afor publication (WO/CS) A.REFERENCEANDBACKGROUND: ThefeesforservicesperformedbytheCityaresetbyCityordinance.Everyyear,staff reviewsthesefeestomakesurethefeeschargedareinlinewithwhattheservicecostsor isnecessarytoprovidetheservice.Attachedistheproposed2013feeschedulebasedon staffreviewofthesefees.Thechangestothefeesschedulethatarebeingrecommended areinred.Asummaryofsomeofthechangesaredescribedbelow. UndertheAnimalControlsection,itisproposedtoaddarenewalforthepermit forkeepingfowlatalowercostthantheinitialpermit. UndertheCemeterysection,thefeeforweekendgraveexcavationsisincreasing slightlyaccordingtothenewcontractthatwasapprovedbyCouncilonNovember 26,2012.AfeeforopeningandclosingofaheadstoneNichehasbeenadded (thisisforcremationremains). IntheCommunityCentersection,staffisrecommendingavarietyoffeechanges aspartofarevenuerecoveryplanconsistentwiththeproposed2013budget.An explanationoftherecommendedchangesfromtheMCCAdvisoryBoardis includedwiththesupportingdata. IntheCommunityDevelopment–Planning/Zoningsection,changesare recommendedtoincreasehourlylaborratesfortheEngineerandConstruction Inspector,toremovea“cash-in-lieu”paymentperunit,andtoreducethecostfor platsubdivisions. AddedaFiberNetsectiontoincludefeesforemergencyresponsereimbursement forincidentscausedbyoutsidevendorsandcustomers.(Thesearedeterminedon acase-by-casebasis.) UnderFireDepartment,feesforcontrolledandprescribedburnsonlandare addedtoreceiveadequatereimbursementforcurrentpractices. UnderLicensesandPermits,addedasectionforliquoradministrativefines, whichwereapprovedbyresolutionanumberofyearsagoandneveraddedtothe feeschedule.Also,itisproposedtoincreasetheinitialfeeforapawnshop licenseandkeeptheannualrenewalatthecurrentrate. InthePublicWorkssection,achargewasaddedforuseofacitypickupor1-ton truckwithoperator. CityCouncilAgenda:12/10/12 2 UndertheSanitarySewersection,staffisproposinga10%increaseinsewerrates forresidentialandindustrialproperties.However,theratesforBOD5andTSS willbereviewedatalaterdatesonochangeisrecommendednow.Finance DirectorWayneObergpreparedsomeitemsforCounciltoreviewwiththe proposedchangesinboththesewerandwaterrates.Thoseitemsareattachedas supportingdata. UndertheWatersection,staffisproposinga10%increaseinwaterratesfor residentialandcommercial/industrialpropertiesaswellasirrigationrates,water availabilitycharge,andratesforcontractorsthatusewaterfromcityhydrants. Therearealsosomeproposedincreasesincostsforwatermetersandvalvesto matchthecostpaidbytheCity.Pleaserefertotheitemsprovidedassupporting data. Thesearethefeeadjustmentproposedbystaffatthistime.Duringtheyearitmaybe necessarytobringforthotheradjustmentstothefeescheduleandwillbehandledona casebycasebasisandpresentedtoCouncilforapprovalatthattime. A1.BudgetImpact:Increasedfeeswouldprovidethepossibilityofincreased revenuesinkeepingwithbudgetedrevenuesfor2013.Therewillbeaminimal costtopublishasummaryofthefeeschedule.Thefullfeeschedulewillbe availableonthecity’swebsiteorcanberequestedfromcityhallstaff. A2.StaffWorkloadImpact:Thisitemwouldhavenoadditionalstaffworkload impact. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#571settingthe2013feescheduleassubmittedand adoptOrdinance#571Aprovidingforsummarypublication. Itshouldbenotedthatsummarypublicationrequiresa4/5th supermajorityvote byCouncil. 2.MotiontoadoptOrdinance#571settingthe2013feeschedulewithchangesas directedbyCouncilandadoptOrdinance#571Aprovidingforsummary publication. 3.MotiontonotadopttheOrdinanceatthistime. C.STAFFRECOMMENDATION: TheCitystaffsupportsAlternative#1. CityCouncilAgenda:12/10/12 3 D.SUPPORTINGDATA: Ordinance#571-proposed2013FeeSchedule SummaryOrdinance#571A CommunityCenternarrativeon2013proposedrateincreases FinanceDirectornarrativeonwaterandsewerrateincreases Scheduleofutilityratesforthelast10years ScheduleofimpactofutilityrateincreaseonvariousaddressesintheCity GraphofTotalUtilityRatesbyMetro/State (#571,12/10/12) ANIMALCONTROL BoardingFee:$14/perday+tax DogLicense:AlteredPet$10-2years UnalteredPet$15-2years AlteredPet$5.00-1year UnalteredPet$7.50-1year LateFee$5 ReplacementTag1+tax Euthanization/DisposalFee$37peranimal+tax Licensed Unlicensed Fine:RunningatLarge:Firstoffense$25$35 Secondoffense$35$45 Thirdoffense$50$60 IfimpoundedAddboardingfee(plustax) PermitforKeepingFowlonPremises$50 Annualrenewalforcurrentpermit$25 CEMETERY AdministrativeFee:$50 FlatMarkersettingwith4"concreteborder$150 FrostCharge:(excavationsDecemberthroughFebruary)$100 GraveExcavationFee: Weekday$400 Weekend $430/$450 InfantGraveExcavation-Weekday$100 InfantGraveExcavation-Weekend$125 CremationGraveExcavation-Weekday$80 CremationGraveExcavation-Weekend$105 GravePurchasingFee:Resident Non-Resident FullGrave(4'x12')FlushMarkerArea$800$1,000 FullGrave(4'x12')RaisedMarkerArea$900$1,100 InfantGrave(2'x6')$200$200 CremationGrave(4'x4')$400$500 GraveStakingFee(monumentorexcavation):$50 GraveTransferFee:$25 MemorialPlaque(Bronze)Stone:Costplustax OpeningandclosingofNiche:$50 PerpetualCareFee: NewGraveSalesIncludedingraveprice(Maint.nottaxable-PlantCaretaxable) GraveSoldPre-1960$100 TITLE20-CHAPTER1 2013FEESCHEDULE-CITYOFMONTICELLO PROPOSED FeeScheduleRatessupercedeamountsshownincityordinancesorpolicies. MonticelloFeeSchedule1 COMMUNITYCENTER MembershipFees: DailyPassRegularRateResidentRateRegularRateResidentRate Junior/Senior$5 $4 $6$5 Adult$6 $5 $7$6 Family$23 $18 $26$20 *ClimbingwallisnotincludedwithDailyPass. GroupRates Adult$4.50 $4.50$5 Junior/Senior$3.50 $3.50$4 3MonthMembership Junior/Senior$80 $65 $88$72 Adult$110 $90 $121$99 DualSenior$130 $105 $143$116 Family$160 $140 $176$154 AnnualMembership(PaidinfullOptions) Junior/Senior$240 $180 $264$198 Adult$310 $240 $341$264 DualSenior$385 $290 $425$319 Family$425 $350 $468$385 ContinuousMembership(Monthly**PaymentOption) Junior/Senior$22 $17 $25$19 Adult$30 $25 $33$28 DualSenior$36 $27.50 $40$31 Family$40 $35 $44$39 **AutomaticWithdrawal. Cancellationfeeapplieswithin12months. Childcare-optionwithMembership$5/monthforeachchild UnlimitedFitnessClasses,optionwithMembership$10/monthperperson SpecialpassesareavailableforSplashPark,ClimbingWall,Gym,IndoorPlay,Childcare,andIceArena-contactCommunityCenterforrates ContactCommunityCenterforratesonBirthdayParties,SwimLessons,andCorporateMemberships HourlyRoomRentalRates(2hourminimumrequired):Resident Regular Non-Profit BoomIslandRoom 12 $14 14 $16 11 $13 BridgeRoom(full)20 $22 23 $26 17 $19 N.orS.BridgeRoom 11 $13 13 $15 10 $11 RiverRoom 10 $11 12 $14 8 $9 WarehouseRoom-Weekday 22 $25 27 $30 17 $19 WarehouseRoom-Weekend 27 $30 32 $36 22 $25 MississippiRoom:PrivateResident PrivateRegular BusinessResident BusinessRegular HalfRoomRental 42 $47 51 $57 32 $36 47 $52 FullRoomRental 60 $66 72 $80 50 $55 66 $73 Rentaleventwithalcohol(notweddings):Resident Regular Organization (2hourminimum-reservewithin3monthsofevent)$125 $138 perhour$137 $151 perhour$115 $127 perhour GymnasiumRentalRates:Resident Regular Organization ALL Gym-primetime$52/hour $60/hour $48/hour-Max$500 $53/hour Gym-nonprimetime$35/hour $40/hour $32/hour-Max$500 $36/hour FullKitchen $75 $83 flatfee EnergyFee$75flatfee DamageDeposit1/2ofrentalfees Earlysetupfee$52/hour HostessFee:$22/hour Lockerfees:$5/monthperlocker ParkRentalRates:Resident Non-Resident EllisonGazebo$100$125 EllisonLogShelter$100for6hrs$125for6hrs WestBridgeParkShelter/WarmingHouse$100for6hrs$125for6hrs WestBridgePicnicShelter$100for6hrs$125for6hrs PioneerPark$100for6hrs$125for6hrs GrovelandParkPicnicShelter$100for6hrs$125for6hrs OtterCreek$50for6hrs$75for6hrs EastBridgeWeddingGazebo$100for6hrs$125for6hrs COMMUNITYDEVELOPMENT-BUILDING CountyAssessorFees:BuildingValuation$499,999orless$25 BuildingValuation$500,000ormore$100 BuildingInspection(non-permitrelated):$50/hour BuildingPermitFees:106%of1997Staterecommended NEW MonticelloFeeSchedule2 schedule BuildingPermitSurcharge:usestate-mandatedfee ContractorLicenseCheckFee:$25 BuildingPermit/Records-Duplicate$50/hour BlightProcessingFee$50(perparcel) DemolitionPermit:106%of1997Staterecommendedschedule Permitisissuedunderabuildingpermit(followsameproceduresasissuingabuildingpermit).Priorto demolitionpermitissuanceverifywithPublicWorks.Contractormustarrangedisconnection: 1)Sanitarysewer;2)Citywater&retrievewatermaterand3)approveroutingfortrucksandheavy equipment,(ifapplicable).Excavationpermitmayalsoberequired. FireAlarm/FireSprinklerSystem106%of1997StateRecommendedSchedule MechanicalPermits:Residential$45base+$9/fixture Commercial1.25%ofvaluation+statesurcharge,minimum$100+statesurcharge MechanicalSurcharge.0005Xvaluation;minimum$5(statemandated) MobileHomePermit$95 MovingBuildings:$150+expense+demolitionpermit PlanReview:65%ofbuildingpermitfee PlumbingPermits:Residential $45base+$9/fixture ("Fixture"includessuchthingsastraps,toilets,floordrains,sinks,showers) Commercial1.25%ofvaluation+statesurcharge,minimum$100+statesurcharge PlumbingSurcharge:.0005Xvaluation;minimum$5(statemandated) RentalHousingLicenseFee:$45/perbuilding+$15foreachdwellingunitwithinthebuilding RentalHousingLicenseApplication/LateFee:Doublethestandardlicensefee RentalHousingLicenseTransferFee:$35 SignPermits:Permanent$50forfirst$1,000ofvalue(minimumfee$50) $10eachadditional$1,000ofvalue SignPermits:Temporary$35 StateSurchargeonBuildingPermits: ValuationofStructure AdditionorAlterationSurchargeComputation $1,000,000orless.0005xvaluation;minimum$5(statemandated) $1,000,000to$2,000,000$500+.0004x(Value-$1,000,000) $2,000,000to$3,000,000$900+.0003x(Value-$2,000,000) $3,000,000to$4,000,000$1200+.0002x(Value-$3,000,000) $4,000,000to$5,000,000$1400+.0001x(Value-$4,000,000) Greaterthan$5,000,000$1500+.00005x(Value-$5,000,000) UtilityLocateFee:Residential$40 Commercial/Industrial$55 COMMUNITYDEVELOPMENT-PLANNING/ZONING AdministrativeZoningPermits$50 ConditionalUsePermit$200+Escrow(perchart) MonticelloFeeSchedule3 EscrowChart-LandUseApplicationPlanReview CommercialResidential 0-3acres$2,0001unit $500(singlefamily) 4-10acres$6,0002+units$1000base+ 11+acres$10,000$100perunit SpecialHomeOccupationPermits:$200+Escrow(perchart) InterimUsePermit:$200+Escrow(perchart) Labor(forCommunityDevelopment/Projects): Planner$142/hour Engineer $137 $142/hour(maximum) ConstructionInspector $99 $102/hour(maximum) ParkDedication(residential)Anamountoflandequaltoelevenpercent(11%) ofthetotalgrosslandareaoftheplatshallbe presumptivelydefinedas"reasonablycommensurate." Intheeventthatthesubdividerobjectstotheeleven percent(11%)standard,theCityshall,atthe developer'srequestandexpense,conducta specificdedicationstudyoftheparksystemand thedemandplacedonthesystembytheproposed plat. Cash-in-Lieu:$1,704ofcashpaymentpergrossacre ofdevelopmentarea $757ofcashpaymentperunit ParkingFund(CCDDistrict)$4,500perstall PlatSubdivisions:$300 $200 +Escrow(perchart) PlannedUnitDevelopments(PUDs):Collaborative: Concept: Development: Final: RezoningRequest:$200+Escrow(perchart) TemporaryUsePermit$50 SimpleSubdivision$200+Escrow(perchart) SitePlanReview$200+Escrow(perchart) SpecialPlanningCommissionMeeting$350 StreetVacation:$200+Escrow(perchart) Variance: SingleFamily-AplicationFee$200 -Deposit$500 AllOtherApplications-ApplicationFee$200 -Deposit$1,000 NOTE:Whenmultiplelanduseapplicationsarerunconcurrently,onlyoneapplicationfeeandescrowdeposit shallberequiredpermeetingcycle. ENGINEERING DrivewayPermit$25 $50+escrow(perchart) $50+escrow(perchart) $200+escrow(perchart) $200+escrow(perchart) MonticelloFeeSchedule4 GradingPermit: ExistingSingle-FamilyResidential$75perpermit+$1,500/acrerestorationsuretybond. NewSingle-FamilyResidentialDevelopment,Nodrainagecalculationreviewrequired: Multi-Dwelling,Commercial&IndustrialProperties$150perpermitplusrestorationsuretybondof$3000/firstacre; $1500eachadditionalacre. Drainagecalculationreviewrequired: $350perpermitplusrestorationsuretybondof$3000/firstacre; $1500eachadditionalacre. LandReclamation/MiningPermit(requiresFeedeterminedbyCityCouncilresolution+100% subdivisiondevelopmentagreementorCUP)oflandrestorationcostsasdeterminedbyCityEngineer Right-of-WayPermits Drops-nodrawingrequiredunlessorigination occursmorethan10feetfrompropertytobeserved: Feew/outdrawings$25/25addresses(maximum) Feewithdrawings$25/5addresseswithdrawings(maximum) Right-of-Way PermitExtensionFee:$17.50 PavementHoleFee:$50 TrunkLineFee: BaseFee(first100feet)$40 Trenching(over100feet)$.10/linealfoot Boring(over100feet)$.05/linealfoot ObstructionFee:$40 FIBERNET EmergencyResponse: Fibercuts;customer-initiatedemergencyservice$70/hourplusexpenses(supplies,equipmentrental,outsidecontractors,etc.) *minimumof30minutes,chargedin30minuteincrements NOTE:ContactFiberNetBusinessOfficeorwebsiteforcurrentratesforinternet,phoneandcableTV. FIREDEPARTMENT Controlled/PrescribedBurns: Building$2,500 PrairieorWildland,lessthan20acres$750/hour PrairieorWildland,20acresormore$1,000/hour EmergencyResponse-CarAccident$500 FalseAlarmPolicy*-FirstTimeNocharge SecondTime$250 ThirdTimeorMore$350 *Percalendaryear FireLockBoxFee:Cost+salestax (currentcost=$171) LICENSES/PERMITS BurningPermit:$250deposit (tocoverexpenses,ifPW/FireDeptarecalledtoburnsite) CigaretteLicense:TobaccolicensesareissuedbyWrightCounty UtilityExcavationPermitFee(water,wastewater,stormwater)$50 (BondingandInsurancerequired) GamblingLicense:LicensedthroughStateofMinnesota;RequiresCouncilapproval LiquorAdministrativeFines: Firstviolation$750 Secondviolation,within2years$1,000 Thirdviolation,within2yearsMaximummonetaryfineallowedbystatestatute MonticelloFeeSchedule5 LiquorLicenses: 1-DayConsumption&Display$25 TemporaryOn-Sale(Beer)$10/day Wine,On-Sale$275/peryear Wine/StrongBeerComb.On-Sale$1,200/peryear Wine/3.2BeerCom.On-Sale$500/peryear 3.2Beer,On-Sale$275/year 3.2Beer,Off-Sale$100/peryear Liquor,On-Sale$3,750/peryear Liquor,SundaySales$200(Statutorylimit) Liquor,Setups$250/year Liquor,Club(Veteran'sOrg). Membership 200orless$300(Statutorylimit) 201-500$500(Statutorylimit) 501-1000$650(Statutorylimit) 1001-2000$800(Statutorylimit) 2001-4000$1,000(Statutorylimit) Over4000$2,000(Statutorylimit) PawnShop: Annuallicense,initial$50 Annualrenewalofcurrentlicense$25 Transactionfee$1.00pertransaction Peddler/SolicitorPermit:Nocharge-Cityresident/business(mustregister) $10/person-Non-resident TransientMerchant: Annualpermit,privatepremise$75/year+$3.50applicationfee DailyFees,operatingunderannualpermit$10/day Dailyfees,independentmerchant$50/day+$3.50applicationfee Dailyfees,farm/gardenfruits&vegetablesNofeefrom6/15to9/15(statemandated) FireworksSale$350/year TravelingShows$100/firstday;$50/dayforeachdaythereafter MISCELLANEOUSITEMS Assessment/PropertySearch-full$25 PropertyBillSearch-limitedFree BusinessListFree Brochures:Free Cityresidentlist:(UtilityBillingList)0-10pages$0.25/page+salestax CityLabels$.50/sheet+salestax ComprehensiveGuidePlan-Entire$32plustax DowntownRevitalizationPlan$15plustax TransportationPlan$50plustax Copies:copymachine$.25percopy+salestax engineeringcopier$.50/squarefoot+salestax($2minimum) emailed$35.00/hour+salestax(minimum1/4hour) electronicmedia$10.00+costofmedia+salestax DelinquentCertificationProcessingFee:$75perparcel MinimumAccountBalanceof$50 Processedonceayear DelinquentList$10+tax(each) DepositsonCityRepairProjects$100-$300(dependingonest.valueofwork) MonticelloFeeSchedule6 Maps:Citymap(24"X36")$3+salestax Citymap(11"X17")$1+salestax Zoningmap(24"X36")$3+salestax Statemaps$.55+salestax WrightCountymaps$3+salestax Memorials: Bench$1,500/Bench(taxincluded) Tree$300/Tree(taxincluded) Notary:1 $2 Signs:Currentlistedprice+10%handlingcharge+tax THEFOLLOWINGITEMSCANALSOBEDOWNLOADEDFROMCITYWEBSITE:www.ci.monticello.mn.us CityOrdinances: EntiresetofordinancesToobtainpapercopies,contactCityHall. ZoningOrdinanceChargesbasedonpriceslistedunder"Copies." SubdivisionOrdinance CityCode SanitarySewer AssessmentPolicy CityMaps MeetingAgendas/Minutes PUBLICWORKS BoulevardDiseaseTreeRemovalIfCityiscontractedfortreeremoval,theCitywill pay1/2thecostofremovalupto$225pertree, withresidentresponsibleforthebalance. BoulevardReplacementTreeat1/2cost$30maximumcrediteach Chipping:$40+taxper1/2hourorpartthereofforthefirst2hours $70+taxper1/2hourorpartthereofforthenexthour Nomorethan3hoursperyearperproperty ConeReplacement:Cost+salestax ConstructionInspection(CityorEngineer)$80/hour Labor(noequipment):$35.00/hour-regularbusinesshours Ratewillbeincreasedifresponserequiredoutsideofregularhours Rodding:$230/hourforoneoperator&machine $115/hourorpartthereoffor2operators,machineandpickup SidewalkSnow&IceControl$35.00perlot-1stOffence $50.00perlot-2ndOffence $75.00perlotmaximumafter2ndOffence $75.00MobilizationChargeperOffenceatStaffDiscretion Sweeping:$125/hour-includesoperator Vac/SewerJet:$287.50/hourforoneoperator&machine $345/hourfortwooperators&machine OtherEquipment(includingoperator): LargeFrontEndLoaders$125/hour MidSizeLoaders$75/hour BackhoeLoader$125/hour MotorGrader$125/hour SkidSteere$75/hour DumpTruck$75/hour Pickupor1-tonTruck$35/hour MonticelloFeeSchedule7 SANITARYSEWER SewerRates:1st3740gallons $18.7600 $20.65 minimum Over3740gallonsOver3740gallons $3.3600 $3.7000/748gallons SewerRates:SpecialCases $22.40 $24.65 Xnumberofpeopleinhousehold (Snowbirds/Others-unoccupied1stquarter)WinterConsumptionRatewillbebasedon10,472gallonsperquarter IndustrialSewerRates:AllUsage $2.016 $2.2200/748gallons+salestax BOD5:0.320/lb.+salestax (tobeaddressedlater) TSS:0.440/lb.+salestax (tobeaddressedlater) TestingActualcosts+10% SewerDischargeEnvironmentalFee:2%ofsewerbill AllSewerCustomers SewerConnectionPermit:$75(residentialorcommercial) SewerandWaterCombinationPermit:$127(residential) $127plustax(commercial) SewerAccessCharge: Residential-SingleFamily$4,030/Unit Allothersperunitequivalent$4,030/Unit TrunkSanitarySewer: ResidentialUnit$1,223/unit Non-Residential$3,065/peracre WasteWaterDischargePermit: 10,000to15,000GPD$50annually 15,001to25,000GPD$100annually 25,001to50,000GPD$150annually 50,001to100,000GPD$250annually over100,000GPD$300annually STORMSEWER TrunkStormSewerFees:$3,245(netacre) AlternatePondingArea-Residential$3,490peracre AlternatePondingArea-Commercial$6,997peracre AlternatePondingArea-Industrial$8,176peracre WASTEITEMS GarbageServiceFees-Apts:w/odumpsters PickupDisposal$18.90x#units+9.75%tax/perquarter DisposalSurcharge$3.48x#units(non-taxable)perquarter GarbageServiceFees-CommercialResidential&Non-CommercialResidential: 60gallon:PickupDisposal$15.93x#units+9.75%taxperquarter DisposalSurcharge$2.31x#units(non-taxable)perquarter GarbageCart$3.29x#units(incl.9.75%tax)perquarter 90gallon:PickupDisposal$18.90x#units+9.75%taxperquarter DisposalSurcharge$3.48x#units(non-taxable)perquarter GarbageCart$4.12x#units(incl.9.75%tax)perquarter CartTransferFee$30 GarbageCartReplacement(iflost): 38gallon$59.06+9.75%tax 60gallon$65.31+9.75%tax 90gallon$70.75+9.75%tax RecycleCartReplacement(iflost): 35gallon$60 64gallon$65 StorageBins(red,yellow,blue)$10includessalestax(untilsoldout) WATER HydrantRatesforContractors: (#1,#2and#3AREALLTAXABLEIFCOMMERCIAL) 1.AllcontractorsmustobtainapermitfromtheWaterSuperintendent.Thepermitfeeis$500. Thispermitwilldefinethehydranttobeusedandprovidesatallysheetforwaterusage. MonticelloFeeSchedule8 2.Thefollowingratesshallapply: Upto500cu.ft.or3,750gallons $25.50 $28.00minimum 500cu.ft.ormore $2.50 $2.75 percubicfoot 3,750gallonsormore $3.30 $3.63 per1,000gallons 3.ThefollowingdepositsshallbetakenforuseofCityequipment(noexceptions): HydrantWrench$30.00 2-1/2"fillhose$100.00 1-1/2"fillhosewith2-1/2"adapter$100.00 2-1/2"hydrantmeter$1,000.00 3/4"andsmallmeter$100.00 Nozzle$50.00 *Ifequipmentisreturnedwithin10daysofpermitexpirationingoodcondition,thefullamountforwateruse andequipment,less10%permonthonportionthereofforrent,shallberefunded. TrunkWaterCharge:$907perresidentialunit $2,267peracrenon-residential Resid.Water:0-3740gallons $15.4440 $17.00 minimum 3741-29,920gallons 1.0260 $1.13/748gallons 29,921-100,000gallons 1.1880 $1.31/748gallons over100,000gallons 1.2960 $1.43/748gallons MinimumBillforMalfunctioningMeter$150after4thcontactattempt. Comm/IndustrialWaterRate,Mtr1 Allusage $1.2312 $1.35/748gallons +salestax IrrigationWaterRate-Resid,Twnhms&Comm: first3740gallons $15.4440 $17.00 minimum +salestax 3741-29,920gallons 1.0260 $1.13/748gallons +salestax 29,921-100,000gallons 1.1880 $1.31/748gallons +salestax over100,000gallons 1.2960 $1.43/748gallons +salestax (ifmeteredseparatelyoncommercialproperties,nomimimumbaserateisapplied) WaterShutOff,thenTurnedOn:$50.00($25on/$25off)+delinquency(taxableifnon-res.) WaterConnectionPermit:$65(residential) $65plustax(commercial) WaterAccessCharge:1"line$801+materials 1-1/4"line$1,217+materials 1-1/2"line$1,460+materials 2"line$1,920+materials 3"line$2,402+materials 4"line$3,164+materials 6"line$3,984+materials 8"line$5,231+materials WaterMainTapping-NewServices(1"only)$250each+materials WaterMeters:5/8"meter $310 $325 +salestax 3/4"meter $350 $360 +salestax 1"meter$430+salestax 11/2"meter $625 $705 +salestax 2"meter +up Cost+$50+salestax 1"x3/4"metervalves $45+salestax 1"x1"metervalves $50+salestax WaterAvailabilityCharge:34.75 $38.25 (Forthosewhohavecitywateravailablebut(BilledinJuly) choosenottohookup) WaterViolations(sprinkling): 1stViolationNoFee 2ndViolation$50 EachSubsequentViolation$100/perviolation MonticelloFeeSchedule9 SUMMARYORDINANCENO.571A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEADOPTINGTHE2013FEESCHEDULE TITLE20OFTHEMONTICELLOCITYORDINANCE NOTICEISHEREBYGIVEN that,onDecember10,2012,OrdinanceNo.571was adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof OrdinanceNo.571,thefollowingSummaryOrdinanceNo.571Ahasbeenpreparedfor publicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncilestablishesthe2013FeeSchedulefortheCityof Monticello,alsoknownasTitle20oftheMonticelloCityOrdinance.Thegeneralpurposeofthe ordinanceistoadoptfeesforservicesprovidedbytheCityofMonticellowithchangesinthe followingsections: AnimalControl Cemetery CommunityCenter CommunityDevelopment–Planning/Zoning Engineering FiberNet(new) Licenses/Permits PublicWorks SanitarySewer Water Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite followingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this10th dayofDecember,2012. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CommunityCenter2013rateincreaserecommendationfromtheMCCAdvisoryBoard. DuringtheAugustpreliminarybudgetpresentationstheCouncilaskedthatthecommunitycenterdetermineand proposetotheCouncilarateincreasefor2013.TheMCCAdvisoryBoardbegantheirdiscussionsandreviewsat theSeptembermeetingandperformedathoroughreviewofallratesandattheirNovembermeetingonthe20th, theydidvoteunanimouslyonarecommendationtoforwardtotheCityCouncil.Theywereprovidedassistance fromWayneObergthroughoutthisprocesstoensurereachingatargetgoalthatincluderevenueincreasesas wellasexpensereductions. TheAdvisoryBoardplanstoregularlyreviewrevenueoverexpenseswiththegoalof85%orgreatercoverageof expensesbyrevenue.Theyreviewratesannuallywiththeoverallbudgetreview,butwillspecificallytargetrate increasesonaneveryotheryearbasis. TheBoardlookedatallareasofrevenueforthecommunitycenterwitheverythingonthetable.Theyhadto consideranincreasebutbecautiousoflosingmembersorguestsandIthinkyou’llagreethattheycametoavery reasonablesolutionthatwillbepalatabletobothCouncilandcommunitycenterusers.Here’showtheycameto thetargetof$124,000recommendedbyourFinanceDirector: RaisingratesonMembers,Dailyfeeusersandothernonmembershipfacilityusefees.Increase 10%withsomeroundingtothenearest$1or.50cents.$53,000 Raisingratesonancillarymemberratesanduserfees,i.e.corporatememberships,increase discountedswimtimes,feesreceivedpervisitonSilverSneakersmembers,Grouphome members,etc.$8,037 IncreasetheratesforBirthdayPartyRentals,poolsideand nonpoolsiderooms,increase15%$4,131 IncreaseSwimLessonratesonmembersandnonmembers,flatfeeincreaseof$5perregistrant $8,000 Increase meeting roomrentalratesby10%$2,608 Reducerequestedpurchasesinthepreliminary2013budget $33,300 SUBTOTAL $109,076 Raisingconcessionprices,increasenongroupexerciseprogrammingprices,increasedeffortsfor sponsorsforcommunityeventplanning,tightenparttimeemployeeschedulingtoreducepayroll costs,etc.$5,000 Discussionon reducingTelevisionrequestforfitnessareaexpansion.$10,000 TOTAL $124,076 TheBoardishoping,asthediscussioncontinuesontheequipmentforthefitnesscenter,thatthefullamountfor thetelevisionsmightstillbeavailable.TheirhopeistofullyoutfitthenewfitnesscenterthattheBoardandthe facilityusersaresoexcitedtohaveinplaceandmeettheneedsoftheusers.Butthiscanbeadiscussionpoint whentheCounciltalksaboutequipmentforthefitnesscenterin2013. Asnotedabove,retainingmembersandattractingnewmembersandguestsisveryimportant.Wedohave competitioninMonticelloandlocallyaswell.Herearetheratesforfacilitiesaroundthecommunitycenter: o XperienceFitness:$10permonthforanadultweightroomonlymembershipor$29.99per monthforaweightroomandgroupexerciseclassesadultmembership.Thereisa$10joinerfee aswell.(Xperienceisnowundernewownership.) o AnytimeFitness:$30permonthsinglemembershipwithaflat$10startupfee.Theirfamilyis $65forafamilymembershipof3or4people. o BeckerCommunityCenter:AnAdultRegularmembershipis$364.43forayearor$35.37per monthandafamilymembershipis$423.21forayearor$40.27permonth.(Theirratesinclude groupexerciseclasses.) Overthepastyearandahalf,theBoardhasaddedadditionalpricingtomembershipsintheformofaddonsfor additionalservices.Forexample,memberscanaddonchildcareorgroupfitnessclassestotheirmembershipfor amonthlyfee.TheBoardwasmindfulofthischangesothatarateincreaseandthemembershipaddonfees didn’tdrivecustomersaway. TheCouncilhadnotedadecreaseinresident’soveralltaxbillintherateincreasediscussion.Iwantedtonote thatonly51%ofourmembershipsareresidentmemberships.Withourdailyfees,ahigherpercentageofour dailyfeesarepaidbynon-residentguests.Theyareimportantportionofourrevenueandsincetheyarenot residents,theircommitmenttothecommunitycenterwillnotbeasgreat.Iftheratesareincreasedtoomuch, theymaylooktootherlocationstospendtheirentertainmentorfitnessdollars. TheCommunityCenterAdvisoryBoardfeelsthattherecommendationwaswellresearchedanddoplanto continuallyreviewfornecessaryadjustmentsoneitheranannualorbi-annualbasis.TheyhopetheCouncilwill agreewiththeirrecommendationandtheirplanofrevenuerecoverymovingforward. Narrative-UtilityFeeAdjustments TheCityperiodicallyreviewsitswaterandsewagetoassuretheyarecovering operations,capitalreplacementanddebtservice.Debtservicerelatedtobothsystemsis financedwithamixofutilityrevenues,impactfeesandthetaxlevy.Themixdependsof theavailablyofeach.Typically,waterandsewageutilitybondsaredesignatedandG.O. revenuebonds.Whilethesebondsarebackedbythefullfaithandcreditofthecity,the debtservicepaymentsareusuallymadefromutilityrevenues. Currently,theCityismovingaheadwithwastewatertreatmentplantimprovementswith estimatedcostsof$6.1million.Historicallylowinterestratesonmunicipaldebtarea positivefactorformovingforwardatthistime.Thecitywillneedtoissuedebttofinance theproject.Theannualdebtserviceonthatdebtisestimatedat$520,000.Sincecurrent cashflowsfromoperationsarelessthantheannualdebtservice,wastewaterratesneedto risetoclosethegap. WaterAccessFundandSewerAccessFundalsocontributemoneytopayforwaterand wastewatersystemimprovements.Theseaccessfundsaresupportedwithimpactfees fromnewdevelopments,whichhavehelpedkeeputilityrateslow.TheWaterAccess FundisoutofcashandtheSewerAccessFundwillbeinasimilarpositionattheendof 2014. Atthecurrentinterestrateondebtfunding,Iestimatethatatenpercentincreaseinboth waterandsewagerateswillbesufficienttomeetthedemandsofbothsystemsinthenear future.Theincreasedrevenueforthewaterandwastewaterfundsisestimatedat $120,000and$140,000,respectively. BudgetImpact:TherateswillaffecttheamountofrevenuetheCitywillgeneratefrom waterandsewerchargesin2013andbeyond. StaffWorkloadImpact:Oncethenewratesareestablished,thereissomestafftime requiredtoimportthenewratesintotheutilitybillingsystem.Becauseofthetimeitwill taketoimportintothebillingsystemandhavetheratesincludedwiththefirstquarter billingcycle,therateincreasecannotwaituntiltheMarch26th meeting. CITYOFMONTICELLO UtilityRatesperYear LastTenFiscalYears Commercial BaseRateRate501–4,000Rate4,001-13,369RateOver13,369BaseRateRate501-4,000Rate4,001-13,369RateOver13,369BaseRateRateOver500 First500per100per100per100First500per100per100per100First500per100 CubicFeetCubicFeetCubicFeetCubicFeetCubicFeetCubicFeetCubicFeetCubicFeetCubicFeetCubicFeet 8.25$0.50$0.50$N/A8.25$0.50$N/AN/A10.00$1.73$ 0.0%0.0%0.0%-----0.0%0.0%----------0.0%0.0% 8.250.500.50N/A8.250.50N/AN/A10.001.73 0.0%0.0%0.0%-----0.0%0.0%----------0.0%0.0% 8.580.520.52N/A8.580.52N/AN/A10.001.80 4.0%4.0%4.0%-----4.0%4.0%----------0.0%4.0% 8.920.540.54N/A8.920.54N/AN/A10.401.87 4.0%3.8%3.8%-----4.0%3.8%----------4.0%3.9% 10.260.620.71N/A10.260.62N/AN/A11.962.15 15.0%14.8%31.5%-----15.0%14.8%----------15.0%15.0% 11.910.740.84N/A11.910.74N/AN/A13.752.47 16.1%19.4%18.3%-----16.1%19.4%----------15.0%14.9% 12.400.780.88N/A12.400.78N/AN/A14.452.60 4.1%5.4%4.8%-----4.1%5.4%----------5.1%5.3% 13.000.850.95N/A14.750.95N/AN/A15.152.75 4.8%9.0%8.0%-----19.0%21.8%----------4.8%5.8% 14.300.951.101.2014.300.951.101.2016.753.00 10.0%11.8%15.8%------3.1%0.0%----------10.6%9.1% 15.441.031.191.3015.441.031.191.3018.763.36 8.0%8.0%8.0%8.0%8.0%8.0%8.0%8.0%12.0%12.0% Source:CityofMonticelloutilitybillingdepartment 2010 FiscalYear 2004 2003 2007 2012 2006 2005 SewerWater Residential 2011 2009 2008 -82- CityofMonticello,Minnesota ScheduleofImpactofUtilityRateIncreaseonVariousAddresses 12/2/2012 Address Date Gallons Water Sewage Total 5.0%10.0% 82ndStreetNE 10/1/2012 86,768 141.64$108.25$249.89$12.49$24.99$ 7/1/2012 56,848 94.12 108.25 202.37 10.12 20.24 4/1/2012 23,188 42.12 108.25 150.37 7.52 15.04 1/1/2012 29,172 46.60 87.47 134.07 6.70 13.41 AnnualTotal 195,976 324.48$412.22$736.70$36.83$73.68$ Averagepermonth 16,331 27.04$34.35$61.39$3.07$6.14$ Address Date Gallons Water Sewage Total 5.0%10.0% GillardAveNE 10/1/2012 6,657 19.44$32.50$51.94$2.60$5.19$ 7/1/2012 7,031 19.95 34.22 54.17 2.71 5.42 4/1/2012 7,929 21.19 38.34 59.53 2.98 5.95 1/1/2012 9,874 22.09 28.41 50.50 2.53 5.05 AnnualTotal 31,491 82.67$133.47$216.14$10.82$21.61$ Averagepermonth 2,624 6.89$11.12$18.01$0.90$1.80$ Address Date Gallons Water Sewage Total 5.0%10.0% VineST 10/1/2012 8,976 22.62$43.13$65.75$3.29$6.58$ 7/1/2012 8,228 21.60 39.70 61.30 3.07 6.13 4/1/2012 12,716 27.75 60.27 88.02 4.40 8.80 1/1/2012 10,472 22.85 44.63 67.48 3.37 6.75 AnnualTotal 40,392 94.82$187.73$282.55$14.13$28.26$ Averagepermonth 3,366 7.90$15.64$23.55$1.18$2.36$ Address Date Gallons Water Sewage Total 5.0%10.0% EastwoodCircle 10/1/2012 89,012 145.20$39.70$184.90$9.25$18.49$ 7/1/2012 46,376 77.49 39.70 117.19 5.86 11.72 4/1/2012 8,228 21.60 39.70 61.30 3.07 6.13 1/1/2012 26,928 73.08 29.33 102.41 5.12 10.24 AnnualTotal 170,544 317.37$148.43$465.80$23.30$46.58$ Averagepermonth 14,212 26.45$12.37$38.82$1.94$3.88$ Address Date Gallons Water Sewage Total 5.0%10.0% Broadway 10/1/2012 1,496 15.44$19.14$34.58$1.73$3.46$ 7/1/2012 1,496 15.44 19.14 34.58 1.73 3.46 4/1/2012 1,496 15.44 19.14 34.58 1.73 3.46 1/1/2012 1,496 14.30 17.09 31.39 1.57 3.14 AnnualTotal 5,984 60.62$74.51$135.13$6.76$13.52$ Averagepermonth 499 5.05$6.21$11.26$0.56$1.13$ Address Date Gallons Water Sewage Total 5.0%10.0% KevinLongley 10/1/2012 47,872 79.86$19.14$99.00$4.95$9.90$ 7/1/2012 39,644 66.79 19.14 85.93 4.30 8.59 4/1/2012 16,700 33.19 78.43 111.62 5.58 11.16 1/1/2012 16,150 32.45 75.54 107.99 5.40 10.80 AnnualTotal 120,366 212.29$192.25$404.54$20.23$40.45$ Averagepermonth 10,031 17.69$16.02$33.71$1.69$3.37$ 2012 North Central Utility Rate Survey | Page 29Copyright © 2012 AE2S - All Rights Reserved $63.38 $61.68 $61.25 $61.09 $59.83 $59.41 $59.25 $50.15 $49.51 $49.37 $48.68 $44.58 $44.27 $41.22 $37.52 $37.03 $29.69 Litchfield, MN Worthington, MN Grand Rapids, MN Little Falls, MN Buffalo, MN Willmar, MN Fergus Falls, MN St. Joseph, MN Rochester, MN Stewartville, MN Thief River Falls, MN St. Cloud, MN Austin, MN St. Michael, MN Monticello, MN Crookston, MN Rogers, MN MINNESOTA (Excluding Minneapolis/St. Paul Metro) Ci t y $96.10 $88.74 $82.28 $81.41 $80.45 $75.26 $74.92 $72.92 $70.30 $68.19 $65.37 $65.31 020406080100120 Isanti, MN Fairmont, MN Hutchinson, MN Luverne, MN East Grand Forks, MN Redwood Falls, MN Bemidji, MN Marshall, MN Moorhead, MN Baxter, MN New Ulm, MN Hibbing, MN Water Wastewater Stormwater | T O T A L U T I L I T Y R A T E S | CityCouncilAgenda:12/10/12 1 10.ConsiderationofadoptingOrdinance#568amendingtheMonticelloZoning Ordinance,Chapter4.5–Signs,forregulationspertainingtotemporarysigns. Applicant:CityofMonticelloandConsiderationofadoptingOrdinance#568Afor publication (AS) A.REFERENCE&BACKGROUND: InFebruaryof2011,theCityofMonticelloadoptedaninterimordinanceallowingfor theexpansioninusageoftemporarysignage.Theinterimordinancewasextendedforan additionalyearinFebruaryof2012. Thefollowingtableillustratesacomparisoninflexibilityallowedundertheinterim ordinance.Thecompleteinterimordinance,whichincludesotherperformancestandards, isalsoincludedwiththisreportasSupportingData. CodeRequirement ExistingOrdinance InterimOrdinance SignsAllowedPerparcelPerbusiness,signmustbe locatedonparcelonwhich businessinlocated NumberofSignsper Location 11signevery75linearfeetof ROW,1signperbusiness NumberofDays(Annual)40Unlimited PermitRequiredYesYes TheinterimordinancewasadoptedtoallowtheCityanopportunitytoanalyzethe temporarysignissueoveraperiodoftimeanddeterminepotentialamendmentstothe permanentordinance. Atthistime,theCommissionisaskedtorepealtheinterimordinanceandmakea recommendationontemporarysignordinanceamendmentsrelativetotheCity’sgoalsfor signageasacomponentoflandusepolicy. Staffispresentingaseriesofamendmentstothesignordinancewhichwillallowfor expandedflexibilityintheuseoftemporarysignage.Therecommendationsarebasedon interimordinanceanalysis,whichincludesfeedbackfromthebusinesscommunity, permitdata,violationinformation,andvisualobservations. Itisimportanttonotethatintheproposedamendment,asunderthecurrentordinance, alltypesoftemporarysignsaresubjecttothesamebaserequirements–thesetypesof temporarysignsincludeflags,changeablecopy,placardsigns(corrugatedplasticsigns), etc.Thisconsistencyinstandardsprovidesbusinesseswithflexibilityinthetypesof signsusedandalsominimizesconfusioninadministrationandenforcement. Atablehasbeenpreparedtoillustrateforcomparisonpurposestheflexibilitiesproposed underthenewamendment. CityCouncilAgenda:12/10/12 2 CodeRequirement ExistingOrdinance ProposedOrdinance SignsAllowedPerparcelPerbusiness,signmustbe locatedonparcelon whichbusinessinlocated NumberofSignsper Location 11signevery75linearfeet ofROW,1signper business NumberofDays(Annual)40150Days Size32sq.ft.40sq.ft. PermitRequiredYesYes Inadditiontothechangesabove,staffisproposingtoallowexpandedflexibilityinother temporarysignuseareasasfollows. SubjecttootherprovisionsofSection4.5(I),one(1)additionalflagdevice shallbepermittedforarestaurantbusinesswithoutdoorseatingforaperiod ofuptoonehundredandfifty(150)days,tobelocatedwithinoralongtheir outdoorseatingarea.Suchsignageshallnotbelimitedbytheprovisionsof Sections4.5(I)(1). One(1)signshallbeallowedperstreetfrontageonnon-residentialproperties whenapropertyisseekingtohireoremploypersonnel,providedthat: o Signmaybeuptoforty(40)squarefeetinarea. o Signmustbeonthepropertyonwhichthebusinessislocated. o Signmaynotbelocatedwithinapublicrightofwayoreasement. Theoverallsignordinancewillalsocontinuetoallowthefollowingtemporarysignagein additionto theexpandedflexibilityabove: 4.5(C)(6)–ForSaleorLeasesignage:Onesignallowedperstreetfrontage whenapropertyisofferedforsaleorlease.Non-residentialparcelsareallowed twosuchsignswhenaparcelhasmorethan1000linearfeetoffrontage.The ordinancedoesnotrequireatemporarysignpermitandthissignageisinaddition toothertemporarysignallowances. 4.5(C)(7)-Sandwichboardsigns:Onesignupto30squarefeetinsizeis allowedwithinallbusinesszoningdistrictsforeverybusinessduringhoursof operation.Thesesignsdonotrequireatemporarysignpermitandareinaddition toothertemporarysignage. o CCDbusinessesarealsoallowedtoplaceasandwichboardonthe ChamberofCommerceplazabyspecialannualpermitper4.5(C)(7). Staffisthereforeproposingtoeliminatelanguagelistedin4.5(I)(4),as thatprovisionhasnotbeenutilizedsinceadoptionandisdifficultto administer. CityCouncilAgenda:12/10/12 3 4.5(I)(3)-Grandopeningsignage:Oneadditional temporarysigndeviceshall bepermittedforabusinessonaone-timebasisforaperiodofuptoforty(40) daystobeutilizedwithinsix(6)monthsofthefirstdayofthebusinessopening tothepublic.Atemporarysignpermitisrequiredandsuchsignageisinaddition tootherallowabletemporarysignage. 4.5(H)(15)-Windowsignage:Unregulated. ToaidtheCouncilintheirunderstandingoftheamountofsignageallowedonanygiven parcel,staffhaspreparedanillustrationofbothasingle-useandmulti-tenantuse propertysituation. Staffisalsoproposingtoincorporatethreeotheramendmentswhichrelateto enforcementmattersfortemporarysignage.Theseareregulationswhichstipulatethat temporarysignsmaynotbeplacedwithinpublicrightsofwayoreasements,requiresthe permitholdertotrackthenumberofdaysused,andrequiresmaintenanceanddurability forsignmaterials. Thebusinesscommunityhasbeeninvitedtoattendthepublichearingforthisitem throughacommunicationsentbytheMonticelloChamberofCommerce.Feedbackfrom thebusinesscommunitywasalsosolicitedbytheChamberforinclusioninthispacket. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionreviewedtheproposedamendmentsduringapublichearing onDecember4th,2012.Duringthehearing,publictestimonywasgivenbySandy Suchy,ExecutiveDirectorfortheChamberofCommerce.Ms.Suchyindicatedthatthe Chamber,asarepresentativeofthebusinesscommunity,issupportiveofthe amendmentsasproposedandindicated.Ifadopted,shestatedthattheChamberwould worktocommunicatetheregulationinformationtobusinesses.Sheindicatedthatshe hasheardpositivefeedbackfromthebusinesscommunityregardingtheproposed changes. Ms.Suchynotedthatthecurrentordinancedoessupportmulti-tenantusersoverall,but didencouragetheCitytorefrainfromrequiringmulti-tenantpropertyownerstowaiver theirtemporarysignrightsinexchangeforlargerpermanentsignageinanyfuture approval.Sheindicatedthatpresentsproblemslateronfortheindividualtenants. Nootherpublictestimonywasgivenduringthehearing. TheCommissionvoted3-1toadopttheamendmentsasproposed.CommissionerFyle votedindissent.(CommissionerGablerwasabsentfromthemeeting.)Commissioner Fyleindicatedthattheproposedamendmentwentalongwayinofferingsignflexibility andthatthenumberofdaysallowedunderthenewordinancewasperhapstooflexible. However,giventheeconomicclimate,heindicatedthathisdissentwasbasedonhis CityCouncilAgenda:12/10/12 4 opinionthattheinterimordinanceshouldbeextendedthrough2013,withtheproposed amendmentsbroughtbackin2014. A1.STAFFIMPACT:Withanamendedordinance,stafftimespenttracking temporarysignsundertheinterimordinanceforanalysispurposeswillbe decreased.Itisalsoanticipatedthatwiththeexpandedflexibilityofferedbythe newordinance,lessoveralltemporarysignenforcementwillbenecessaryby DepartmentofBuilding&CodeEnforcementstaff. Ifadopted,staffwillbeworkingwiththeChamberofCommercetocommunicate theordinanceinformationtothebusinesscommunity.Staffhasalsoofferedto meetwithanypropertyorbusinessownerindividuallyon-sitetoreviewallof theirsignageoptions. A2.BUDGETIMPACT:Therewillbeaminorcosttoamendtheordinance document,whichcanbecoveredthroughPlanning&Zoning’sProfessional Serviceslineitem.Asummaryoftheamendedordinancewillincurminimal publicationcosts. B.ALTERNATIVEACTIONS: PlanningCommissionrecommendsAlternative1below. 1.MotiontoadoptOrdinance#568,anamendmenttoMonticelloZoningOrdinance Chapter4,Section5fortemporarysignage,basedonthefindingsoffactin PlanningCommissionResolutionNo.2012-108,andadoptOrdinance#568Afor publication. Withtheapprovaloftheabovemotion,theinterimordinancewillbeallowedto lapseonitsexpirationdateofApril1st,2013andthenewordinancewillbe publishedaccordingly.Businesseswillbeallowedunlimiteddaysoftemporary signagethroughthatdate,withthefull150dayannualallotmentbeginningon April2nd,2013. Note:SummaryOrdinanceapprovalrequiresa4/5th super-majorityvoteby Council. 2.MotiontodenyadoptionofOrdinance#568atthistimeandapprovethe extensionofInterimOrdinance#555toDecember31st,2014. C.STAFFRECOMMENDATION: Staffrecommendsadoptionofordinanceamendmentsasproposedbasedonthefindings offactincludedintheresolution. CityCouncilAgenda:12/10/12 5 Theinterimordinancewasavaluabletoolduringaparticularlydifficulteconomic climate.Theinterimordinanceallowedbusinessestomaximizetheirusageoftemporary signsandtheCitytogaugetheimpactofsuchusage.Asaresultoranalysiscompleted undertheinterimordinance,staffbelievesthattherecommendationforamendment proposedstrikesabalancebetweensignageneedsandunnecessaryvisualandaesthetic signclutter. D.SUPPORTINGDATA: A.Ordinance#568&SummaryOrdinance#568A B.PCResolution#2012-108 C.SignAllowanceIllustrations D.PermitHolderData,2010-2012 E.MonticelloZoningOrdinance,Chapter4.5–Signs F.MonticelloZoningOrdinance,Chapter8–Definitions(excerpt) G.InterimOrdinance#555 H.CommentLetter,MonticelloChamberofCommerce I.NeighboringCommunityComparison–TemporarySignRegulations ORDINANCENO.568 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITYCODE, KNOWNASTHEZONINGORDINANCE,BYAMENDINGCHAPTER4.5–SIGNSTO ALLOWANDREGULATETEMPORARYSIGNAGE THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.Section4.5–Signs,Title10–ZoningOrdinanceisherebyamendedas follows: 4.5(C)–PermitNotRequired Insertthefollowingsectionandrenumberaccordingly: (7)One(1)signshallbeallowedperstreetfrontageonnon-residential propertieswhenapropertyisseekingtohireoremploypersonnel, providedthat: a)Signmaybeuptoforty(40)squarefeetinarea. b)Signmustbeonthepropertyonwhichthebusinessislocated. c)Signmaynotbelocatedwithinapublicrightofwayoreasement. Section2.Section4.5–Signs,Title10–ZoningOrdinanceisherebyamendedas follows: 4.5(I)–TemporarySigns (1)ForpropertyinaBusinessDistrictoranIndustrialDistrict(seetable3-1), theuseofcommercialtemporarysigndevicesshallnotexceed onehundred fifty(150)forty(40)dayspercalendaryearper business building.Notmore thanone(1)temporarysigndeviceper business building shallbedisplayed uponapropertyatanyonetime.Signsmustbespacedseventy-fivelineal feet(75’)apart.Theareaoftemporarysigndevicesshallnotexceed forty (40)thirty-two(32)squarefeet.Signsmustbelocatedonthepropertyon whichthebusinessislocated.Signsmaynotbelocatedwithinanypublic easementorright-of-way. (2)Signagedaysmustbetrackedbythepermitholderforapermittobe consideredvalid. (3)Signsmustbeconstructedofdurablematerialsandmaynotbe constructedonunfinishedoruntreatedmaterials.Alltemporarysignage mustbekeptingoodrepairandmaynotconstituteanuisanceasdefined byTitle7,Chapter1ofCityCode. ORDINANCENO.568 (2)(4)Incaseswherepropertiesforego,inwriting,temporarysignageallowedby Section4.5(I)(1)above,anadditionalpermanentmessageboardsignupto fifty(50)squarefeetinareashallbeallowed.Suchsignmaybe incorporatedintoaproperty’sfreestandingsignorthebuildingasadditional wallsignarea.Freestandingsignsshallbesubjecttotheheightlimitations oftheapplicablezoningdistrict. (3)(5)SubjecttootherprovisionsofSection4.5(I),one(1)additionaltemporary signdeviceshallbepermittedforabusinessonaone-timebasisforaperiod ofuptoforty(40)daystobeutilizedwithinsix(6)monthsofthefirstday ofthebusinessopeningtothepublic.Suchsignageshallnotbelimitedby theprovisionsofSections4.5(I)(2). (4)BusinessesororganizationswiththeiractivitieslocatedintheCCD,Central BusinessDistrict,maydisplaytemporary,off-premisesignsbyexpress permitissuedbytheCityCouncilortheCouncil’sdesigneewhereaccessto commercialareasrequiresdirectionalsignagefromtheCity’sarterialroads. Signsallowedunderthissectionshallbeconsideredtobeinadditiontoany othersignallowances,includingpermanentsignage,otheron-sitetemporary signs,or“sandwichboard”signsdisplayedpursuantto Section4.5(C)(7). Signsallowedunderthissectionmay,atthediscretionoftheCouncil,be permittedunderthefollowingconditions: a)Off-premise,temporarysignsshallbenomorethanfour(4)squarefeet inarea. b)Off-premisetemporarysignsshallbe nomorethanthree(3)feetin height. c)Off-premisetemporarysignsshallbelimitedtonomorethanone(1) signeveryseventy-five(75)linealfeetofstreetfrontage,butnomore thanthree(3)signsperparcel. d)Notwithstandingotherregulationstothe contrary,suchsignsmaybe placeduponthepublicsidewalkwithinaCitystreetrightofway.Any suchsignplacedonthepublicsidewalkshallbelocatedsoastoavoid impedingpedestriantraffic,andtoavoidvisualinterferencewith vehiculartraffic. e)Anapplicationforanoff-premise,temporarysignshallbeaccompanied byawrittenstatementofpermissionfromtheowneroftheprivate propertyonwhichthesignistolocated.Suchstatementshallincludean expressgrantofpermissionforCityinspectorstoenterthepropertyfor thepurposeofinspectingand/orremovingsaidsigns. ORDINANCENO.568 f)Anapplicationforsignssubjecttotheprovisionsofthissectionmaybe madeforasingleperiodofdisplay,orinthealternative,theCitymay grantapprovalforannuallicenseforthedisplayofsuchsignsin accordancewithSection2.4(K).Separatefeesmaybeestablishedfor single-periodorannual-periodpermits. g)Eligibledaysforthedisplayofsignssubjecttothissectionshallbe Thursday,Friday,Saturday,or Sundayonly. (6)SubjecttootherprovisionsofSection4.5(I),one(1)additionalflag deviceshallbepermittedforarestaurantbusinesswithoutdoorseating foraperiodofuptoonehundredandfifty(150)days,tobelocated withinoralongtheiroutdoorseatingarea.Suchsignageshallnotbe limitedbytheprovisionsofSections4.5(I)(1). (5)(7)Anytemporarysignpermittedunderthissectionshallberequiredtodisplay messagesrelatedonlytotheactivityonthepremisesonwhichthe temporarysignislocated,withtheexceptionthatsuchsignmaydisplay messagesdefinedasCommunityInformationalSigns.Thedisplayof CommunityInformationalsignageshallnotaddtothenumberofdaysof temporarysigndisplayallottedtoaparticularpremises,business,or propertybythissection,andanysuchsignshallcomplywithallother regulationsofthisChapter. Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesof thecompleteZoningOrdinanceareavailableonlineandatMonticelloCityHall. ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO __________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.568A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEAMENDINGTITLE10,SECTION4.5(I)OFTHE MONTICELLOZONINGCODERELATINGTOTEMPORARYSIGNAGE NOTICEISHEREBYGIVEN that,onDecember10,2012,OrdinanceNo.568was adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof OrdinanceNo.568,thefollowingSummaryOrdinanceNo.568Ahasbeenpreparedfor publicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncilamendsTitle10,Section4.5(I)oftheMonticello ZoningCode.Thegeneralpurposeoftheordinanceamendmentistoupdateusagestandards relatedtotemporarysignswithchangesinthefollowingsections: 4.5(C):PermitNotRequired 4.5(I):TemporarySigns Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite followingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this10th dayofDecember,2012. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: RO W / P u b l i c S t r e e t ROW/Public Street Property Line D & Utility Ease- ment Line Building Parking Lot Building Permanent Wall Signage: 15% of façade; both streets; anywhere on building Window signs: unregulated 66 ’ - 80 ’ 66’ - 80’ 6’ - 12’ around lot perimeter 40 sq. ft. temp sign— 150 days Permanent pylon— 25’ tall; 100 sq. ft. 15 ’ r e q u i r e d s e t b a c k “Bonus” provisions: Monument rather than pylon: 100 square feet in wall signage Changeable copy board in lieu of tem- porary signage: up to 50 square feet in ad- dition to other sign- age Community tempo- rary signs For sale or lease sign- age Employment signage Directional signs up to 10 sq. ft.— maximum of 3 5 ‘ x 6’ sandwich board Typical Lot—Single User (Non-Freeway Bonus) CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (A) Findings, Purpose, and Effect City of Monticello Zoning Ordinance Page 233 4.5 Signs (A) Findings, Purpose, and Effect (1) Findings The City finds: (a) Exterior signs have a substantial impact on the character and quality of the environment. (b) Signs provide an important medium through which individuals may convey a variety of messages. (c) Signs can create traffic hazards and aesthetic concerns, thereby threatening the public health, safety and welfare. (d) The City's zoning regulations include the regulation of signs in an effort to provide adequate means of expression and to promote the economic viability of the business community, while protecting the City and its citizens from a proliferation of signs of a type, size, location and character that would adversely impact upon the aesthetics of the community and threaten the health, safety and welfare of the community. The regulation of the physical characteristics of signs within the City has had a positive impact on traffic safety and the appearance of the community. (2) Purpose and Intent (a) It is not the purpose or intent of Section 4.5 to regulate the message displayed on any sign; nor is it the purpose or intent of this section to regulate any building design or any display not defined as a sign, or any sign which cannot be viewed from outside a building. (b) The purpose and intent of Section 4.5 is to: (i) Regulate the number, location, size, type, illumination and other physical characteristics of signs within the City in order to promote the public health, safety and welfare. (ii) Maintain, enhance and improve the aesthetic environment of the City by preventing visual clutter that is harmful to the appearance of the community. (iii) Improve the visual appearance of the City while providing for effective means of communication, consistent with constitutional guarantees and the City's goals of public safety and aesthetics. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (C) Permit Not Required Page 234 City of Monticello Zoning Ordinance (iv) Provide for fair and consistent enforcement of the sign regulations set forth herein under the zoning authority of the City. (3) Effect A sign may be erected, mounted, displayed or maintained in the City if it is in conformance with the provisions of this ordinance. The effect of Section 4.5, as more specifically set forth herein, is to: (a) Allow a wide variety of sign types in commercial zones, and a more limited variety of signs in other zones, subject to the standards set forth in Section 4.5. (b) Allow certain small, unobtrusive signs incidental to the principal use of a site in all zones when in compliance with the requirements of Section 4.5. (c) Prohibit signs whose location, size, type, illumination or other physical characteristics negatively affect the environment and where the communication can be accomplished by means having a lesser impact on the environment and the public health, safety and welfare. (d) Provide for the administration and enforcement of the provisions of Section 4.5. (B) Permit Required No sign shall be erected, altered, improved, reconstructed, maintained or moved in the City without first securing a sign permit from the City: (1) The content of the message or speech displayed on the sign shall not be reviewed or considered in determining whether to approve or deny a sign permit. (2) Application for a sign permit shall be in conformance with the requirements of Section 2.4(K), Sign Permits: (C) Permit Not Required The following signs shall not require a permit and are allowed in addition to those signs allowed by Sections 4.5(I) and 4.5(J) of this section. These exemptions, however, shall not be construed as relieving the owner of the sign from the responsibility of its erection and maintenance, and its compliance with the provisions of this section or any other law or ordinance regulating the same. Section 2.4(K) Sign Permits CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (C) Permit Not Required City of Monticello Zoning Ordinance Page 235 (1) The changing of the display surface on a painted or printed sign only. This exemption, however, shall apply only to poster replacement and/or on site changes involving sign painting on a surface other than the surface of the building. (2) Permanent signs two (2) square feet or less in size. (3) One (1) sign per property in residential districts not to exceed four (4) square feet. (4) All noncommercial signs are permitted on private property in any zoning district with the express consent of the owner or occupant of such property. In a State general election year, noncommercial signs of any size may be posted in any number forty-six (46) days before the State primary in a State general election year until ten (10) days following the State general election. Election signs posted in connection with elections held at times other than those regulated by Minn. Stat. 211B.035 shall not be posted more than 13 weeks prior to the election and shall be removed by the party responsible for the erection of the sign or the property owner within ten (10) days after the election. (5) Official and Public signs. (6) One (1) sign shall be allowed per street frontage when a property is offered for sale or lease, provided that: (a) Within residential zoning districts (see table 3-1), no sign shall exceed twelve (12) square feet in area and six (6) feet in height for single-family, two- family, townhouse, and quadraminium units; or thirty two (32) square feet in area or eight (8) feet in height for multi-family or institutional uses. (b) For non-residential zoning districts (see table 3-1), as well as for any parcel larger than ten (10) acres in any zoning district, signs may be up to ninety six (96) square feet in area or twelve (12) feet in height as defined in this ordinance. One (1) additional such sign shall be allowed for any street frontage which exceeds one thousand (1,000) linear feet. For the purposes of this section, frontage on any right of way, including local streets, County or State Highways, or I-94 shall constitute a “frontage”, regardless of access. (7) Sandwich board signs are allowed within all business zoning districts (see table 3- 1) provided that: CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (D) Prohibited Signs Page 236 City of Monticello Zoning Ordinance (a) Not more than one (1) sign is allowed per principal building except that one sign is allowed per tenant within a principal building having two (2) or more tenants each with an exclusive exterior entrance. (b) The sign shall only be displayed when the business is open to the public. (c) Except in the CCD district, the sign shall be placed only on the business property and shall be located within required principal building setbacks, or encroaching into required setback areas a maximum of five (5) feet, and shall not be placed on any vehicle. (d) The signs shall be located so as to maintain a minimum five (5) foot pedestrian walkway and so as not to obstruct vehicular traffic. (e) The sign shall be set back a minimum of two (2) feet from the back of curb of a public street or private drive aisle. (f) The sign shall conform to the following height and area requirements: (i) Height: Five (5) feet. (ii) Area: Six (6) square feet. (g) For sandwich board signs within the CCD district, sandwich board signs may be located in accordance with the provisions of subpart (c) above. In addition, such signs may be placed upon the sidewalk or boulevard portion of a public right-of-way upon the issuance of an annual permit in accordance with the provisions and process of Section 2.4(K) of this ordinance. (D) Prohibited Signs The following signs are prohibited: (1) Any sign, signal, marking or device which purports to be or is an imitation of or resembles any official traffic control device or railroad sign or signal, or emergency vehicle signs, or which attempts to direct the movement of traffic or which hides from view or interferes with the effectiveness of any official traffic control device or any railroad sign or signal. (2) All off premises signs greater than six (6) square feet in area, except that the City may permit certain temporary signs to display messages for Community Informational Signs not related to the premises on which they are displayed. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (E) Nonconforming Signs and Uses City of Monticello Zoning Ordinance Page 237 (3) Flashing signs. (4) Roof signs. (5) Rotating signs. (6) Shimmering signs. (7) Signs which move or imitate movement, except for dynamic scrolling signs as defined in this ordinance. (8) Signs painted, attached or in any other manner affixed to trees or similar natural surfaces, or attached to utility poles, bridges, towers, or similar public structures. (9) Off Premises Signs: (a) Off premise signs existing as non-conforming structures at the time of adoption of this ordinance greater than six (6) square feet in area shall be considered a principal use of property. (b) Annual permits are required for all off premises signs. Off premises signs shall be removed as a condition of construction of another principal use upon the property or platting or subdivision approval for the land on which it is located. (10) Abandoned signs. (E) Nonconforming Signs and Uses (1) Signs: A non-conforming sign lawfully existing upon the effective date of this ordinance as denoted in Section 1.4 shall be regulated in accordance with Chapter 6 of this ordinance. (2) Uses: When the principal use of land is legally non-conforming under Chapter 6 of this ordinance, all existing or proposed signs in conjunction with that land use shall be considered conforming if they are in compliance with the sign provisions for the most restrictive zoning district in which the principal use is allowed. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (H) General Provisions Page 238 City of Monticello Zoning Ordinance (3) When a sign is considered to be non-conforming due to size, location, or other factor, but represents a conforming use of land, such sign may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion, unless it is considered to be abandoned as defined by this ordinance. When a non-conforming sign has been damaged to an extent of 50% or more of its market value, such sign shall be considered to be abandoned if no building or sign permit has been applied for within 180 days of the date of damage. (F) Enforcement and Penalties Section 4.5 shall be administered and enforced in accordance with the provisions of Chapter 7 of this ordinance. (G) Substitution The owner of any sign which is otherwise allowed by Section 4.5 of this ordinance may substitute non-commercial copy in lieu of any other commercial or non-commercial copy. This substitution of copy may be made without any additional approval or permitting. The purpose of this provision is to prevent any inadvertent favoring of commercial speech over non-commercial speech, or favoring of any particular non- commercial message over any other non-commercial message. This provision prevails over any more specific provision to the contrary. (H) General Provisions (1) Accessory Structures Except as provided for by Section 4.5(D)(9), all signs shall be considered accessory structures. (2) Setbacks All freestanding signs shall be set back fifteen (15) feet from any property line abutting a public right-of-way and five (5) feet from any side or rear property line. No sign may be located within a drainage and utility easement. (3) Standards Adopted The design and construction standards as set forth in Chapter 4 of the 1997 edition of the Uniform Sign Code as may be amended, are hereby adopted. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (H) General Provisions City of Monticello Zoning Ordinance Page 239 (4) Electrical Signs The installation of electrical signs shall be subject to the State's Electrical Code. Electrical service to such signs shall be underground. (5) Approval No sign shall be attached or be allowed to hang from any building until all necessary wall and roof attachments have been approved by the Community Development Department. (6) Sign Interference No signs, guys, stays or attachments shall be erected, placed or maintained on trees nor interfere with any electric light, power, telephone or telegraph wires or the supports thereof. (7) Illuminated Signs Illuminated signs shall be shielded to prevent lights from being directed at oncoming traffic in such brilliance that it impairs the vision of the driver and may not interfere with or obscure traffic signs or signals. Lighting may not illuminate any adjacent properties, buildings, or streets. Notwithstanding this provision, LED (Light Emitting Diode) light displays may be installed without shielding of the light source provided that: (a) Unshielded LED light displays may only be located on properties within the FBS, Freeway Bonus Sign District, an overlay zoning district as defined in Section 3.7(G) of the Monticello Zoning Ordinance. (b) Unshielded LED lights are not installed in any area that abuts residentially zoned property. (c) Unshielded LED lights are not installed in such a way as to direct light towards residentially zoned property within 500 feet of the light source. (d) Unshielded LED lights may not exceed a maximum illumination of 5000 nits (candelas per square meter) during daylight hours and a maximum illumination of 500 nits (candelas per square meter) between dusk to dawn as measured from the sign’s face at maximum brightness; CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (H) General Provisions Page 240 City of Monticello Zoning Ordinance (e) Dimmer Control. Unshielded LED lights must have an automatic dimmer control to produce a distinct illumination change from a higher illumination level to a lower level for the time period between one half-hour before sunset and one half-hour after sunrise. (8) Permit Display Signs requiring permits shall display in a conspicuous manner the permit sticker or sticker number. (9) Placement No sign or sign structure shall be erected or maintained that prevents free ingress or egress from any door, window or fire escape. No sign or sign structure shall be attached to a standpipe or fire escape. (10) Structure A freestanding sign or sign structure constructed so that the faces are not back to back, shall not have an angle separating the faces exceeding thirty (30) degrees unless the total area of both sides added together does not exceed the maximum allowable sign area for that district. (11) Square Footage Calculation (Total Area = A x B): (a) For wall signs, the area of a sign shall be that area within the marginal lines created by the sign surface which bears the advertisement or, in the case of messages, figures or symbols attached directly to the part of a building, which is included in the smallest rectangular figure which can be made to circumscribe the message, figure, or symbol displayed thereon: (b) For monument signs, area shall be calculated as for wall signs. Structural members of the sign, including supports or other decorative features shall not be considered as a part of the measured sign area: (c) For pylon signs, the entire area of the sign face or cabinet shall be considered as a part of the measured sign area. Structural supports, provided that they have no message or other graphics, shall be exempt from the area calculation. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (H) General Provisions City of Monticello Zoning Ordinance Page 241 (12) Height The top of a wall sign, including its superstructure, if any, shall be no higher than the roof of the building to which such sign may be attached. (13) Landscaping A site plan shall be submitted as a part of any application for a freestanding sign which includes plans for the landscaping of the area near the sign, and which demonstrates that the sign will complement the existing or proposed general site landscaping of the property. (14) Vehicle Fuel Facilities Signs for vehicle fuel facilities shall be regulated by the sign provisions for the zoning district in which the facility is located, except that within a freestanding sign, an area not to exceed sixteen (16) square feet shall be allowed for continuous display (no flashing, scrolling or other animation) of electronic or non-electronic changeable copy identifying current fuel prices in accordance with Minnesota state statutes section 239.751. (15) Window Signs Window signs are not considered a part of the maximum sign area otherwise allowed under Section 4.5 of this ordinance and do not require a permit. (16) Changeable Copy Signs (a) Changeable copy signs are subject to the following additional regulations: (i) Signs must be permanently anchored to the structure. (ii) Signs must be incorporated within the overall sign structure for both monument and pylon signs and must be consistent in design with the sign structure. (b) Within commercial and industrial districts and for civic and institutional uses including, but not limited to, public school facilities, hospital and medical facilities, municipal facilities and places of public assembly, one (1) changeable copy sign shall be allowed per site provided that the area of the sign not exceed twenty-five (25) percent of the allowable sign area or fifty (50) square feet, whichever is less, for a freestanding or wall sign. The area of this sign shall be counted against the maximum sign area for the building, except where the property owner has agreed to forgo the use of temporary signs in accordance Section 4.5(I)(2) in which case the area of the changeable copy sign shall be allowed in excess of the maximum sign area. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (H) General Provisions Page 242 City of Monticello Zoning Ordinance (17) Time and Temperature Signs Within commercial and industrial zoning districts, an area not to exceed sixteen (16) square feet within a freestanding or wall sign shall be allowed for display of an electronic time and temperature sign subject to the sign provisions for the zoning district in which the sign is located. (18) Projecting Signs Projecting signs may be allowed in commercial districts provided that: (a) There is a minimum of eight (8) feet of clearance under the base of the sign to the ground below. (b) The sign does not project more than five (5) feet beyond the wall to which it is mounted, may not project over any vehicular drive aisle or traveled portion of a public or private street and except in the CCD, Central Community District may not project over a public right-of-way. (c) The area of the projecting sign is not more than fifty (50) percent of the maximum area allowed for an individual wall sign in the respective zoning district in Section 4.5(J). (19) Dynamic Displays (a) Findings Based on studies related to the use of dynamic sign displays and driver distraction, the City finds that dynamic signs, as defined by the zoning ordinance, have a unique potential to create driver distraction, a major cause of traffic crashes. As a result, the City has adopted special regulations that relate to such signs. These regulations shall apply to all proposed dynamic signage in the City, whether new or existing, conforming or non-conforming at the time of adoption of this ordinance. (b) Regulations governing Dynamic Sign Displays (i) Dynamic sign displays shall have messages that change instantaneously, and do not fade, dissolve, blink, or appear to simulate motion in any way. Prohibited blinking signs shall include signs which are displayed as continuous solid messages for less than the time required by subpart (iii) of this subsection below. The exception to this regulation is the allowance of messages that appear to scroll horizontally across the sign, but are otherwise in compliance with the requirements of this ordinance, including the definition of “scrolling signs”. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (I) Temporary Signs City of Monticello Zoning Ordinance Page 243 (ii) Dynamic sign displays shall not be permitted in any Residential zoning district. (iii) Dynamic sign displays shall be permanent signs. (iv) No dynamic sign display shall change more than one time per three (3) second period; time and temperature displays may change as frequently as once every three (3) seconds. (v) Dynamic sign displays shall be no brighter than other illuminated signs in the same district. (vi) Dynamic sign displays shall be designed to freeze the display in the event of malfunction, and the owner shall discontinue the display immediately upon malfunction, or upon notice from the City that the display violates the City’s regulations. (vii) Applicants for dynamic sign displays shall sign a license agreement supplemental to the building permit agreeing to operation of a sign in conformance with these regulations. Violation of these regulations shall result in forfeiture of the license, and the City shall be authorized to arrange disconnection of electrical service to the facility. (viii) No dynamic sign display shall be permitted to be located in a yard or on the side of a building which abuts a residentially zoned parcel. (20) Design and Materials Standards for Signs in Commercial Districts, Industrial Districts, the CCD District, PUDs, and Performance Based Mixed Use Development (a) In General The design and materials of any sign shall be consistent with the building materials requirements of the district in which the sign is located, and shall be the same as, or compatible with, the materials and design of the principal building(s) on the property. (b) Specific Materials for Pylon Signs All exposed pole or post structures must be wrapped or faced with stucco, architectural metal, brick or stone consistent with building architecture. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (I) Temporary Signs Page 244 City of Monticello Zoning Ordinance (I) Temporary Signs (1) For property in a Business District or an Industrial District (see table 3-1), the use of commercial temporary sign devices shall not exceed forty (40) days per calendar year per building. Not more than one (1) temporary sign device per building shall be displayed upon a property at any one time. The area of temporary sign devices shall not exceed thirty-two (32) square feet. (2) In cases where properties forego, in writing, temporary signage allowed by Section 4.5(I)(1) above, an additional permanent message board sign up to fifty (50) square feet in area shall be allowed. Such sign may be incorporated into a property’s freestanding sign or the building as additional wall sign area. Freestanding signs shall be subject to the height limitations of the applicable zoning district. (3) Subject to other provisions of Section 4.5(I), one (1) additional temporary sign device shall be permitted for a business on a one-time basis for a period of up to forty (40) days to be utilized within six (6) months of the first day of the business opening to the public. Such signage shall not be limited by the provisions of Sections 4.5(I)(2). (4) Businesses or organizations with their activities located in the CCD, Central Business District, may display temporary, off-premise signs by express permit issued by the City Council or the Council’s designee where access to commercial areas requires directional signage from the City’s arterial roads. Signs allowed under this section shall be considered to be in addition to any other sign allowances, including permanent signage, other on-site temporary signs, or “sandwich board” signs displayed pursuant to Section 4.5(C)(7). Signs allowed under this section may, at the discretion of the Council, be permitted under the following conditions: (a) Off-premise, temporary signs shall be no more than four (4) square feet in area. (b) Off-premise temporary signs shall be no more than three (3) feet in height. (c) Off-premise temporary signs shall be limited to no more than one (1) sign every seventy-five (75) lineal feet of street frontage, but no more than three (3) signs per parcel. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (J) District Regulations City of Monticello Zoning Ordinance Page 245 (d) Notwithstanding other regulations to the contrary, such signs may be placed upon the public sidewalk within a City street right of way. Any such sign placed on the public sidewalk shall be located so as to avoid impeding pedestrian traffic, and to avoid visual interference with vehicular traffic. (e) An application for an off-premise, temporary sign shall be accompanied by a written statement of permission from the owner of the private property on which the sign is to located. Such statement shall include an express grant of permission for City inspectors to enter the property for the purpose of inspecting and/or removing said signs. (f) An application for signs subject to the provisions of this section may be made for a single period of display, or in the alternative, the City may grant approval for annual license for the display of such signs in accordance with Section 2.4(K). Separate fees may be established for single-period or annual- period permits. (g) Eligible days for the display of signs subject to this section shall be Thursday, Friday, Saturday, or Sunday only. (5) Any temporary sign permitted under this section shall be required to display messages related only to the activity on the premises on which the temporary sign is located, with the exception that such sign may display messages defined as Community Informational Signs. The display of Community Informational signage shall not add to the number of days of temporary sign display allotted to a particular premises, business, or property by this section, and any such sign shall comply with all other regulations of this Chapter. (J) District Regulations In addition to the signs allowed by Section 4.5(C) and Section 4.5(I), the following signs shall be allowed within the specific zoning districts: (1) Within residential zoning districts (see table 3-1), the following additional regulations apply: (a) Except for the uses specified in Sections 4.5(J)(1)(b) and 4.5(J)(1)(c) below, not more than one (1) sign shall be allowed provided that: (i) The area of the sign shall not exceed four (4) square feet. (ii) Freestanding signs shall be limited to a maximum height of four (4) feet. CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (J) District Regulations Page 246 City of Monticello Zoning Ordinance (b) In addition to the sign allowed by Section 4.5(J)(1)(a) above, one (1) residential area identification sign shall be allowed. Such sign shall not exceed thirty-two (32) square feet in area and eight (8) feet in height. (c) Government buildings and structures, public, quasi-public or private recreation buildings, public parks and recreation areas, public and private educational institutions limited to accredited elementary, middle or senior high schools, and religious institutions such as churches, chapels, temples and synagogues shall be allowed two (2) institutional identification signs not exceeding seventy-five (75) square feet in area and eight (8) feet in height. (2) Within business and industrial zoning districts (see table 3-1), the following additional regulations shall apply: (a) Total Area of Signs The total area of all signs (with the exclusion of freestanding signs as may be allowed by this code) displayed on a lot shall not exceed fifteen (15) percent of the total building facade fronting not more than two (2) public streets. (b) Freestanding Signs (i) Unless otherwise specified in this section, one (1) sign is allowed per lot. The area of a freestanding sign may not exceed one hundred (100) square feet each side with a maximum height of twenty-two (22) feet. (ii) If a monument, rather than pylon sign is utilized, an additional one hundred (100) square feet of area beyond the total area calculated in Section 4.5(J)(2)(a) above, devoted to wall, canopy or marquee signs shall be granted. (iii) For shopping centers greater than one hundred and fifty thousand (150,000) square feet of aggregate building square footage and greater than twenty (20) acres in site area, two (2) freestanding signs may be permitted. Two (2) pylon signs may be constructed or, as an alternative, one (1) pylon and one (1) monument sign may be constructed. When the latter option is chosen, the monument sign shall be no greater than fourteen (14) feet in height nor more than one hundred (100) square feet in area. The pylon sign may be no greater than twenty-five (25) feet in height and three hundred (300) square feet in area. (c) Wall, Canopy, or Marquee Signs (i) Wall, canopy, projecting, and marquee signs shall be consistent with the maximum area requirements of Section 4.5(J)(2)(a). The Freeway Bonus Sign Overlay District allows for additional signage in specific commercial and industrial areas [Section 3.7(G)] CHAPTER 4: FINISHING STANDARDS Section 4.5 Signs Subsection (J) District Regulations City of Monticello Zoning Ordinance Page 247 (ii) Wall, canopy and marquee signs are permitted on any building facade except those which abut properties zoned for residential use. (d) Directional signage In addition to the sign allowed by Section 4.5(J)(2)(b)(i), directional signage may be allowed on site in an amount not to exceed three (3) signs with an individual square footage maximum of ten (10) square feet each and thirty (30) total square feet. (e) Multiple Occupancy Commercial And Industrial Buildings When a single principal building is devoted to two (2) or more commercial or industrial principal uses, signs shall be allowed subject to review and approval of the Community Development Department based upon the following requirements: (i) The maximum individual sign sizes for multiple occupancy buildings and individual businesses that may display a sign shall not exceed the maximum provisions in the same zoning district in Section 4.5(J). (ii) Commercial retail, office, or mixed use multiple occupancy buildings may display a freestanding sign consistent with the applicable zoning district provisions in Section 4.5(J). (iii) Except as provided by window, changeable copy, or temporary signs in this ordinance, individual tenants of a multiple occupancy building within a commercial or industrial zoning district shall not display separate wall, canopy, or marquee signs unless the tenant's business has an exclusive exterior entrance and subject to the following requirements: 1. Each sign shall be limited to the maximum wall sign size permitted in the applicable zoning district provisions in Section 4.5(J). 2. The sign shall be located only on the exterior wall of the tenant space to which the sign permit is issued, but are not required to face a public street. 3. A comprehensive sign plan is submitted that includes all of the following information: a. A site plan to scale showing the location of lot lines, buildings, structures, parking areas, existing and proposed signs, and any other physical features of the area included within the proposed comprehensive sign plan. b. Elevations to scale of buildings included within the comprehensive sign plan including the location of existing or proposed wall, canopy, or marquee signs. CHAPTER 4: FINISHING STANDARDS Section 4.7 Transitional Features Subsection (B) Applicability Page 248 City of Monticello Zoning Ordinance c. To scale plans for all existing and proposed signs of any type included within the comprehensive sign plan indicating area, dimensions, height, materials, colors, and means of illumination (if any). 4. No permit shall be issued for a new or replacement sign for an individual tenant except upon a determination by the Community Development Department that it is consistent with the approved comprehensive sign plan. (3) In a PUD, Planned Unit Development District, signing restrictions shall be based upon the individual uses and structures contained in the complex. Signs shall be in compliance with the restrictions applied in the most restrictive zoning district in which the use is allowed. 4.6 Underground Utilities All utilities within or serving new development [e.g. cable television, electrical (excluding transformers), gas, sewer, telephone, and water lines] shall be placed underground. 4.7 Transitional Features (A) Purpose and Intent Transitional features are architectural elements or site aspects that must be used to ease the transition between new development and existing structures and community character. It is the intent of these standards to: (1) Blend land use types throughout the City to minimize visual conflicts; (2) Limit the excessive consumption of land though the utilization of large vegetated buffers to separate potentially conflicting use types; and (3) Limit interruptions in vehicular and pedestrian connections created by efforts to segregate uses. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots City of Monticello Zoning Ordinance Page 437 SHORELAND: Land located within the following distances from public water: (A) 1,000 feet from the ordinary high water mark of a lake, pond, or flowages. (B) Three hundred (300) feet from a river or stream, or the landward extent of a flood plain designated by ordinance on such river or stream, whichever is greater. The limits of shorelands may be reduced whenever the waters involved are bounded by topographic divides that extend landward from the waters for lesser distances and when approved by the Commissioner of the Department of Natural Resources or the commissioner’s designated representative. (C) The area included in the recreational land use districts for the Mississippi River as defined in Minnesota Rules Chapter 6105.0800-0950. SHRUB: A woody plant, smaller than a tree, consisting of several small stems emerging from the ground, or small branches near the ground. Shrubs may be deciduous or evergreen. SIDEWALK SALES & DISPLAY: Outdoor sale and display, conducted by the proprietor, of products normally sold inside a retail establishment. SIGN: Any letter, word or symbol, poster, picture, statuary, reading matter or representation in the nature of advertisement, announcement, message or visual communication, whether painted, posted, printed, affixed or constructed, including all associated brackets, braces, supports, wires and structures, which is displayed for informational or communicative purposes. SIGN FACE: The surface of the sign upon, against, or through which the message of the sign is exhibited. SIGN STRUCTURE: Any structure including the supports, uprights, bracing and framework which supports or is capable of supporting any sign. SIGN, ABANDONED: Any sign and/or its supporting sign structure which remains without a message or whose display surface remains blank for a period of one (1) year or more, or any sign which pertains to a time, event or purpose which no longer applies, shall be deemed to have been abandoned. Signs applicable to a business temporarily suspended because of a change in ownership or management of such business shall not be deemed abandoned unless the property remains vacant for a period of one (1) year or more. Any sign remaining after demolition of a principal structure shall be deemed to be abandoned. Where a sign has received a special permit or other City approval, such approval shall run with the principal use of the property, and such a sign shall be considered to be abandoned under this definition when it meets the conditions specified in this section, notwithstanding the prior special approval. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots Page 438 City of Monticello Zoning Ordinance Changeable Copy Sign Canopy Sign SIGN, AREA IDENTIFICATION: A freestanding sign which identifies the name of a neighborhood, a residential subdivision, a multiple residential complex consisting of three (3) or more structures, a shopping center consisting of five (5) or more separate business concerns, an industrial area, an office complex consisting of three (3) or more structures, or any combination of the above located on contiguous property. SIGN, AWNING: A building sign or graphic printed on or in some fashion attached directly to the awning material. SIGN, AREA: A sign identifying a series of related parcels or uses, rather than a specific parcel or use. SIGN, BALLOON: A sign consisting of a bag made of lightweight material supported by helium, hot, or pressurized air which is greater than twenty-four (24) inches in diameter. SIGN, BILLBOARD: See definition of Off Premises Sign. SIGN, BUILDING: Any sign attached or supported by any building. SIGN, CANOPY: Any sign that is part of or attached to a canopy, made of fabric, plastic, or structural protective cover over a door or entrance. A canopy sign is not a marquee and is different from service area canopy signs. SIGN, CHANGEABLE COPY: A sign or portion thereof that has a reader board for the display of text information in which each alphanumeric character, graphic or symbol is defined by objects not consisting of an illumination device and may be changed or rearranged manually or mechanically with characters, illustrations, letters or numbers that can be changed or rearranged without altering the face or surface of the sign structure. SIGN, CHANGEABLE COPY (ELECTRONIC): A sign or portion thereof that displays electronic, non-pictorial text information in which each alphanumeric character, graphic, or symbol is defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area. Electronic changeable copy signs include computer programmable, microprocessor controlled electronic displays. Electronic changeable copy signs include projected images or messages with these characteristics onto buildings or objects. Electronic changeable copy signs do not include official signs. Electronic changeable copy signs may also be dynamic display signs if the definition of dynamic display sign is met. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots City of Monticello Zoning Ordinance Page 439 SIGN, COMMUNITY EVENT: A sign displaying information related to a community event open to the public when such event is sponsored or operated by a person or organization in a not-for-profit capacity. Qualifying organizations shall include: (A) Any organization established under Internal Revenue Code Section as a not-for-profit; (B) Any other organization or individual registering with the Secretary of State as a not-for- profit; (C) Any other organization or individual registering with the City of Monticello and meeting the requirements established by the City Council. SIGN, DYNAMIC DISPLAY: Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement or change is in the display, the sign structure or any other component of the sign. This includes displays that incorporate technology or methods allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components as well as any rotating, revolving, moving, flashing, blinking or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, digital ink or any other method or technology that allows the sign face to present a series of images or displays. All dynamic displays are changeable copy signs, but not all changeable copy signs are dynamic displays. SIGN, ELECTRONIC GRAPHIC DISPLAY: A sign or portion thereof that displays electronic, static images, static graphics or static pictures, with or without text information, defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area where the message change sequence is accomplished immediately or by means of fade, repixalization or dissolve modes. Electronic graphic display signs include computer programmable, microprocessor controlled electronic or digital displays. Electronic graphic display signs include projected images or messages with these characteristics onto buildings or other objects. SIGN, FLASHING: A directly or indirectly illuminated sign or portion thereof that exhibits changing light or color effect by any means, so as to provide intermittent illumination that changes light intensity in sudden transitory bursts and creates the illusion of intermittent flashing light by streaming, graphic bursts showing movement, or any mode of lighting which resembles zooming, twinkling or sparkling. SIGN, FREESTANDING: Any sign which has supporting framework that is placed on, or anchored in, the ground and which is independent from any building or other structure. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots Page 440 City of Monticello Zoning Ordinance Sign Height Monument Sign SIGN, HEIGHT OF: The height of the sign shall be computed as the vertical distance measured from the crown of the adjacent street surface at centerline to the top of the highest attached component of the sign. SIGN, IDENTIFICATION: Signs in all districts which identify the business or owner, or manager, or resident, and set forth the address of the premises where the sign is located and which contain no other material. SIGN, ILLUMINATED: Any sign which contains an element designed to emanate artificial light internally or externally. SIGN, MARQUEE: Any building sign painted, mounted, constructed or attached in any manner, on a marquee. SIGN, MONUMENT: Any freestanding sign with its sign face mounted on the ground or mounted on a base at least as wide as the sign and which has a total height not exceeding fourteen (14) feet. SIGN, MULTI-VISION: Any sign composed in whole or part of a series of vertical or horizontal slats or cylinders that are capable of being rotated at intervals so that partial rotation of the group of slats or cylinders produces a different image and when properly functioning allows on a single sign structure the display at any given time one (1) of two (2) or more images. SIGN, OFF PREMISES: A commercial speech sign which directs the attention of the public to a business, activity conducted, or product sold or offered at a location not on the same lot where such sign is located. For purposes of the Sign Ordinance, easements and other appurtenances shall be considered to be outside such lot and any sign located or proposed to be located in an easement or other appurtenance shall be considered an off premises sign. SIGN, OFFICIAL: Signs of a public noncommercial nature including public notification signs, safety signs, traffic signs, direction to public facilities when erected by or on behalf of a public official or employee in the performance of official duty – See also “Public Sign”. SIGN, POLE: See definition of Pylon Sign. SIGN, PORTABLE: Any sign which is manifestly designed to be transported, including by trailer or on its own wheels, even though the wheels of such sign may be removed and the remaining chassis or support is converted to another sign or attached temporarily or permanently to the ground since this characteristic is based on the design of such a sign. Marquee Sign CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots City of Monticello Zoning Ordinance Page 441 Sandwich Board Sign Pylon Signs Projecting Sign SIGN, PROJECTING: Any sign which is affixed to a building or wall in such a manner that its leading edge extends more than two (2) feet beyond the surface of such building or wall face. SIGN, PUBLIC: Any sign posted by a governmental agency of a public, non-commercial nature, to include signs indicating scenic or historical points of interest, memorial plaques, and the like, and signs for civic interest groups within the City of Monticello when signs are erected by or on order of a public officer or employee in the performance of official duty – See Also “Official Sign”. SIGN, PYLON: Any freestanding sign which has its supportive structure(s) anchored in the ground and which has a sign face elevated above ground level by pole(s) or beam(s) and with the area below the sign face open. SIGN, ROOF: Any sign erected and constructed wholly on and above the roof of a building, supported by the roof structure, and extending vertically above the highest portion of the roof. SIGN, ROOF SIGN, INTEGRAL: Any building sign erected or constructed as an integral or essentially integral part of a normal roof structure of any design, so that no part of the sign extends vertically above the highest portion of the roof and so that no part of the sign is separated from the rest of the roof by a space of more than six (6) inches. SIGN, ROTATING SIGN: A sign or portion of a sign which turns about on an axis. SIGN, SANDWICH BOARD: A sign placed near the entrance of a business, usually on the public or private sidewalk, advertising particular aspects of the business goods or services. SIGN, SHIMMERING: A sign which reflects an oscillating sometimes distorted visual image. SIGN, SUSPENDED: Any building sign that is suspended from the underside of a horizontal plane surface and is connected to such surface. SIGN,TEMPORARY: Any sign which is erected or displayed for a specified period or time, including, but not limited to, banners, search lights, portable signs, streamers, pennants, inflatable devices. CHAPTER 8: RULES & DEFINITIONS Section 8.4 Definitions Subsection (B) Lots Page 442 City of Monticello Zoning Ordinance Window Signage SIGN, TIME AND TEMPERATURE: A sign that displays only current time and temperature information. SIGN, VIDEO DISPLAY: A sign that changes its message or background in a manner or method of display characterized by motion or pictorial imagery, which may or may not include text and depicts action or a special effect to imitate movement, the presentation of pictorials or graphics displayed in a progression of frames that gives the illusion of motion, including, but not limited to, the illusion of moving objects, moving patterns or bands of light, or expanding or contracting shapes, not including electronic changeable copy signs. Video display signs include projected images or messages with these characteristics onto buildings or other objects. SIGN, WALL: Any building sign attached parallel to, but within two (2) feet of a wall, painted on the wall surface of, or erected and confined within the limits of an outside wall of any building or structure, which is supported by such wall or building, and which displays only one (1) sign surface. SIGN, WINDOW: Any building sign, picture, symbol, or combination thereof, designed to communicate information about an activity, business, commodity, event, sale, or service, that is placed inside a window or upon the windowpanes or glass and is visible from the exterior of the window. SIGNIFICANT HISTORIC SITE: Any archaeological site, standing structure, or other property that meets the criteria for eligibility to the National Register of Historic Places or is listed in the State Register of Historic Sites, or is determined to be an unplatted cemetery that falls under the provisions of Minnesota Statutes, section 307.08. A historic site meets these criteria if it is presently listed on either register or if it is determined to meet the qualifications for listing after review by the Minnesota state archaeologist or the director of the Minnesota Historical Society. All unplatted cemeteries are automatically considered to be significant historic sites. SPECIAL EVENT: An event which plans for or can reasonably expect to attract more than 100 persons at any one time such as cultural events, musical events, celebrations, festivals, fairs, carnivals, etc. SPEECH, COMMERCIAL: Speech advertising a business, profession, commodity, service or entertainment. SPEECH, NON-COMMERCIAL: Dissemination of messages not classified as commercial speech which include, but are not limited to, messages concerning political, religious, social, ideological, public service and informational topics. TO:MonticelloPlanningCommissionMembersandCityCouncil FROM:SandySuchy,Director DATE:November26,2012 RE:TemporarySignage Thankyouagainforreviewingthetemporarysignageordinance.Aftermeetingwithcitystaff,I feelconfidentthatwehavecometoacompromisethatshouldaccommodatemostofthe temporarysignageneedsforthebusinesscommunity.Asyoureviewyouragendaitem,please considerationthefollowinginformation. AccordingtoMNPro(Minnesota’seconomicdevelopmentsitesandbuildingswebsite)there areapproximately650businesseswithinMonticello.Severalofthesearehomebusinessesand severalaresecondandthirdbusinessnamesunderoneroof(i.e.ClassiqueJewelersalsoownsa businessJonesManufacturing,thereisnostorefrontandtheydonotadvertiseforthis businesshoweveritislistedasaseparateMonticellobusiness).Icalculatejustunder500 actualbusinessstorefronts.Alittleover50%ofMonticellobusinessesare1-4employee businesseswithanother20%ofourbusinesscommunityhaving5-9employees.Ofthe estimated7,000employeesinMonticello30%areretailtrade,30%serviceand10% manufacturing.Onlyapproximately10%ofourbusinessesusetemporarysignagebutthose thatdofinditabsolutelyessentialforbusiness.Oursmallbusinessesaretryingtocompete withsuperstoresorstoresinothercommunities.Accordingtothe2012ConsumerSpending Report50%offoodisconsumedawayfromhome.Manybusinessownersagreetemporary signageisonewaytoimmediatelyappealtoanaudiencetravelingfromworktohomeor activities.Letmesharesomethoughts/commentsfromourbusinessowners. TheStation,utilizesportablemessageboardnearlydailytoadvertiseweekendbandsanddaily specials.Thissignhasnearlyincreasedtheirbusinessby20-25%.Theyhaveusedothermeans ofadvertisingoptionsbutneverseethesetypesofresults.Peopletellthem“theystopped becauseofthesign”. ConroyLawofficerespondedtoourofficewithaneedtoadvertiseForLeaseinformation.She didn’tknowthatthistypeofsignagewasnotregulatedbyapermitandwasavailabletoher 365days. JanetKlassen,SunlifeTreasurers(HillsideDevelopment)planstopartakeinthedowntown weekendsaleseventssimilartootherdowntownbusinesses.Thedevelopmentisnotvisible fromanymajorhighwayand“WEEKENDSALE”offpremisesignageisnotallowedbyordinance. I’mnotfavoringoffpremisesignageandyes,youcanarguethatsignagebenefitsthebusiness andbusinessespayforHwy25frontage,butpleaseconsideranotherthought,signagealso assistsweekendvisitorsreadytoshopandspenddollarswithinourcommunity. AlLoch(LochJewelers)usesasandwichboardsignabouttwotimesperweekinthesummer becauseofthecity’sexistingsignagepolicybutwouldliketohavetheoptionofusingityear round.Hereceivedaphenomenalresponsefromthisformofadvertising.Hebelievesit’sa greatassettohisbusinessbeingsuccessfulinthiscommunity.Hissuggestionistoallowthe city’sexistingtemporarysignagepolicybeincreasedfrom90dayspercalendaryearto365 dayspercalendaryear.Sandwichboardsignageisallowed,howeveraftertalkingwithcity staff,Irealizedwhatheisaskingforisoffpremisesignage.Heplaceshissandwichboardsign bytheDQtogetvisibilityonHwy25. JeffSell,WestMetroBuickGMCcalledmeabouttheHelpWantedsignheplacedoutsidehis building.Althoughhedidnotmeetourexistingordinancewithhissign,theresponsehe receivedwasimmediateandhired3newemployeesbecauseofthetemporarysignage.He believedstronglythatthistypeofsignageshouldbeseparatefromothersignageregulations andasksyoutoconsiderthesame. KurtZweifels,PlantManageratCargillalsotalkedwithmeabouttheir“NowHiring”flags(signs) utilizedbytheirtempagency.Thesehighqualitysignsareutilizedwhenevertheyhave openings.Becauseofthenatureoftheirbusiness,itcouldbetwiceayear,oritcouldbeevery weekoftheyear.Theyhirenewstaffbasedonneworderstheyreceive.Again,multiplemedia sourcesareutilizedtoadvertiseandfillthesepositionsbutthevisibilityandresultsfrom utilizingthebannerand/orthe4-5flagsprovetogetthemtheresultstheyarelookingfor. KurtPeterson,JimmyJohns,hasverylimitedtemporarysignneeds.Theyneedabannersign onedayayearfor$1subdayandanyotheruseswouldbetopromoteacharityevent.He askedthatyouconsideraddressingordinancesforhourlysigns(lessthanafullday)andweekly timelimitsfortemporarysigns/bannersinplaceaweekorlesssothattheycanbequickly approvedforplacementorsimplyallowedwithoutpermissionaslongasthesignmeetsspecific criteria.Thesecharityeventsusuallycometothemwithverylittlenoticesotheyfeltitwould begreattohavefastapprovalwithnofeesrequiredfortheirbusiness.Ifthebusinessdefaults ontheagreedupontimeframethenfeescouldbeaddedasapenalty. JessicaRosten,All4Kids,alsowantedtorespondtothetemporarysignageordinance.She usesachild'seaselasasandwichboardstylesignandusesitformostoftheyear.Shealsolikes toputupabannerwhentheyhavesales3to4timesayear.Shedidn’tcommentasto whetherornotshewascomfortablewiththeordinance.Thisisanotherexampleoftemporary signagebeingimportanttoasmallbusiness. Asyoucanseetheneedsvarydrasticallyforreasonsandbybusinesstypesoifyoufeelit’s beendifficulttoidentifyaonesizefitsallpolicyyoucannowunderstandwhy.Idon’tthinkany ofthesebusinesseswillmindtalkingwithyouandsharingadditionalsignageneedsinformation withyou.Iencouragetoyoucallonthem.FromtheinformationIreceivedfromthebusiness communityandthesignageviolationsthatcityhallhasdocumented,Ibelievecitystaffis presentingyouwithanappropriatemiddleoftheroadoptions.Unfortunatelywecan’tmeet everyone’sneeds,andthosebusinessesmayhavetocometoyouforsometypeofvariance, butIbelievetheplaninfrontofyouisagoodcompromiseformostofthebusinesscommunity. Ifyouhaveadditionalquestionsforme,IamavailableanytimebeforeyourDecember4th meeting.IalsoplantobeavailableatyourDecembermeetingtoanswerotherquestionsthat mayarise. Thankyouagainforyourcontinuedworkontemporarysignordinances. SandySuchy,Director MonticelloChamberofCommerce&Industry Exhibit 5E City Allowed By Number per Location Calendar Days Permit Required Multi-Tenant Allowance Buffalo By Building 1 30 YES NO Becker By Business No Regulation 60 YES NO Big Lake By Parcel 1 60 YES NO Elk River By Parcel 1 90 YES NO St. Michael By Business 1 - 100 feet apart 90 YES NO Neighboring Community Survey - Temporary Sign Regulations CityCouncilAgenda:12/10/12 1 11.Considerationof:anAmendmenttotheMonticelloZoningOrdinance,Chapter5, Section3–AccessoryUsestoallowMachinery/TruckRepair&Sales,AutoRepair –Minor,AutoRepair-MajorasAccessoryConditionalUsesintheB-3(Highway Business)District;aConditionalUsePermitforVehicleSales/Rental;aConditional UsePermitforAccessoryMachinery/TruckRepair&Sales,AccessoryAutoRepair –MinorandAccessoryAutoRepair-Minor;AppealofPlanningCommission denialofVariancetoMonticelloZoningOrdinance,Chapter4,Section8-Off- StreetParkingRequirementsand4.1–Landscaping&Screening;anda preliminaryandfinalplatfortheMaasAddition.Applicant:Maas Automotive/BedrockMotors (NAC) A.REFERENCE&BACKGROUND: Property:3887ChelseaRoad ThesiteislocatednorthofChelseaRoadandsouthofInterstate94, betweenHighway25and90th St.NE. PlanningCaseNumber:2012-037 Request(s):Amendments •AccessoryUseAutoRepair–Major(CUP) •AccessoryUseAutoRepair–Minor(CUP) •BothpermittedintheB-3asprincipaluses •AccessoryUseMachinery/TruckRepair&Sales(CUP) •NotcurrentlypermittedintheB-3asprincipalor accessoryuse •OnlyseekingtoallowasaccessoryuseinB-3 ConditionalUsePermits •PrincipalUse:VehicleSales&Rental •AccessoryUse:AutoRepair–Major •AccessoryUse:AutoRepair–Minor •AccessoryUse:Machinery/TruckRepair&Sales Variances •Landscaping •Off-streetParking Plat •Threeparcels DeadlineforDecision:1/1/2013 LandUseDesignation:PlacestoShop CityCouncilAgenda:12/10/12 2 ZoningDesignation:B-3,HighwayBusiness CurrentSiteUse:Thesubjectpropertyiscurrentlyvacant,occupiedbytwo metalbuildingsandpartiallypaved.Itisproposedtobe usedforausedautomobileandtruckdealership,repair,and relatedbusinessoperations. SurroundingLandUses: North:Interstate94 East:AutomobileDealership South:VacantCommercialProperty West:XcelTrainingFacility(FormerAutomobileDealership ProjectDescription:Thevariouszoningandsubdivisionapplicationsare intendedtoallowanewvehicledealershiptooccupythe siteasis.Nocurrentchangesareproposedtothebuildings orsiteimprovements,allofwhicharesubstandardto existingzoningregulations.Theproposedusesinclude TruckSalesandRepair,AutomobileSalesandRepair,and relatedactivities. OrdinanceRequirements:Asthesitehasbeenvacantformorethanoneyear,theuses andactivitiesonthepropertyhavelosttheirgrandfathered non-conforminguserights.Assuch,theestablishmentofa newusewouldneedtocomplywithallzoningordinance requirements. Becausethelanduseshaveterminated,theapplicantneeds newzoningpermitstousetheproperty,whichusesmustbe incompliancewithcurrentzoningcodes.Thebuildings andpavedsurfaceshavebeenretained,andmaybere- occupied;howeverothersiteimprovementswillneedto meettheordinancestandards,justasanynewdevelopment would.Theapplicantisseekingvariancesfromthecurbing andlandscapingrequirementsoftheordinance,and proposestoleavethesiteandbuildingsintheirexisting statesasapartofhisoccupancy. PLANNINGCOMMISSIONRECOMMENDATION ThePlanningCommissionconsideredtheseitemsunderaconsolidatedpublic hearingatitsregularmeetingonDecember4,2012.Insummary,therequest consistsofamendmentstothezoningordinanceaddingAutoRepair(Majorand Minor)tothelistofaccessoryusesintheB-3DistrictbyCUP,addingTruckSales andRepairtothelistofaccessoryusesintheB-3DistrictbyCUP,considering CityCouncilAgenda:12/10/12 3 ConditionalUsePermitsforeachoftheseuses,aswellasfortheprincipaluseof automotivesales.Theapplicantisalsoseekingvariancesfromperformance standardrequirementstooccupytheproperty“as-is”,andaplatthatwould consolidatethepropertyintoasinglebuildingparcel. Otherthanstatementsmadebytheapplicant,nopublictestimonywasoffered duringthepublichearing. Afterdiscussion,thePlanningCommissionnotedthatitwasnotinfavorofthe projectasitwasproposedbytheapplicant.Theapplicantnotedthatheobjectedto severalitemsinthe“ExhibitZ”listofconditionsproposedbystaff.Specifically,the applicantobjectedtothefollowing: 1)Theapplicantimplementimprovedlandscapingalongthesouthedgeofthe subjectproperty,tosoftenthetransitionbetweenthecommercialuseand residentialneighborhoodstothesouth.Theseimprovementsshouldcomplywith thelandscapingstandardsoftheZoningOrdinance,Section4.11.Theapplicant notedthattheadditionalcostofmeetingthelandscapingrequirementsofthe ordinancewouldmaketheprojectunfeasible. 2)Theapplicantsshallprovideevidencethattheyhaveprovidedadequatewaterand sanitarysewerserviceonthesubjectproperty.Althoughstaffhasbeen consideringwaystodefertheprovisionoffullwaterservicestothebuildingson thesite,theapplicantsobjectedtothisrecommendation. 3)Theapplicantsshallprovideagradinganddrainageplanforreviewandapproval bytheCityEngineer.Theapplicantswishtousethesiteasitcurrentlyexists, withoutchangestogradinganddrainage(includingtheadditionofparkinglot curbing,andassuch,donotwishtosubmitfurthergradingordrainage information. 4)Theapprovalofmachinery/trucksalesandrepairasaconditionaluseintheB-3 Districtshallbebasedonthestandardsforsaiduseascurrentlydescribedin Section5.2(G)(8)oftheZoningOrdinance.Theapplicantsdidnotobjecttothis recommendation. 5)TheapprovalofautosalesandrepairasaconditionaluseintheB-3Districtshall bebasedonthestandardsforsaiduseascurrentlydescribedinSection5.2(F)(3) AutoRepair–MinorandSection5.2(G)(1)AutomobileRepair–Majorofthe ZoningOrdinance.Theapplicantsdidnotobjecttothisrecommendation. 6)Theapplicantsshallprovideevidencethatexistingsitelightingmeetstheheight andilluminationrequirementsdescribedinSection4.4(E)oftheZoning Ordinance.Theapplicantsobjectedtothiscondition,intheregardthatthey proposetoutilizeexistinglightingwithoutpotentiallyrequiredchanges. CityCouncilAgenda:12/10/12 4 7)Theapplicantsshallsubmitanapplicationforasignpermitmeetingthe requirementsinSection4.5oftheZoningOrdinancebeforechangingoradding anyadditionalsignageonthesubjectproperty.Theapplicantsdidnotobjectto thisrecommendation. 8)Theapplicantsdemonstratecodecomplianceforfinalcurbcutaccess,stall,aisle, anddrivewaydesignonthesubjectproperty.Theapplicantsdidnotobjecttothis recommendation. 9)Theapplicantsprovideevidencethatnositeparkingareasarelocatedover existingpublicdrainageorutilityeasements.Theapplicantseffectivelyobjected tothecondition,basedonaconcernthattheyproposetomakenochangesto thesite,andthattheydidnotwishtomakechangesthatmightberequiredby thiscondition. 10)Theapplicantprovidesforinstallationofacontinuouscurbsystembarrieraround theparking,circulation,anddisplayareasofthesite.Theapplicantsobjectedto thiscondition,andnotedthatthiswasoneoftheprimaryitemsforwhichthey wereseekingavariance. 11)TheapplicantsdemonstratethattheyhaveaddressedtherequirementsofSection 4.9oftheZoningOrdinancepertainingtooff-streetloadingstandards.The applicantsdidnotobjecttothisrecommendation. 12)Allautorepairservicesonthepropertybedesignatedtothenorthbuildingonthe property,tomaintaincompliancewiththerequirementforaminimum600feet bufferbetweenthisuseandresidentialzonestothesouth.Theapplicants objectedtothiscondition,withtheintentthattheywishtobeabletoconduct serviceactivitiesinthesouthbuildingatsomepointinthefuture,althoughthis buildingislessthan600feetfromtheresidentialareatothesouth(525feet). 13)Norepairservicesmaybeperformedoutdoors,anddoorsenclosingtherepair facilitiesshouldremainshuttoavoidanyexcessnoise.Theapplicantsobjected tothiscondition,statingthatitwouldbenormalforthemtooperatetherepair facilityduringwarmseasonswiththedoorsopentotheservicebays. Subsequenttothepublichearing,thePlanningCommissiontookthefollowing actions: Decision1.PreliminaryandFinalPlat.ThePlanningCommissionrecommended denialofthePlat,notingthattheyfoundtheplattobeprematurewithoutaconforming developmentprojecttoaccompanytheproposedcombinationofparcels. CityCouncilAgenda:12/10/12 5 Decision2.AmendmentstoZoningOrdinanceaddingTruckSalesandRepairand AutomotiveRepair(MajorandMinor)asaccessoryusesintheB-3DistrictbyCUP. ThePlanningCommissionrecommendeddenialoftheAmendments,notingagainthat withoutaproperprojecttoaccompanytheamendments,theydidnotbelievethatthe ordinanceshouldbechangedatthistime.TherewasdiscussionontheCommissionof notingthedifferencebetweenTruckSalesandRepairandAutomotiveRepair,suggesting thattheywouldbemoreamenabletothechangesforautomotiveusesthanthetruck proposals. TheapplicanthasrequestedthattheCityconsideranamendmenttotheaccessoryuse tabletoallowAutoRepair–MinorandAutoRepair–Majorbyconditionalusepermit. InordertoutilizethesouthbuildingforAutoRepair–Major,theapplicanthasrequested thatamendmentincludelanguageallowingsuchaccessoryuseinlocationswithin500’of residentialareas.IfCouncilwishestoconsidersuchanamendment,staffwould recommendthatCouncilincludeordinancestandards(andaconditionofapprovalforthis application)requiringthatallrepairactivityoccurwithinafullyenclosedbuilding,with doorsshut.Councilcouldalsoelecttoincludeadditionalscreeningand/orlandscaping alternativesinordertofurtherbufferagainstpotentialnegativeimpacts. Itshouldbenotedthathesiteplanspecifiestwospecificareasinwhichtrucksalesand displaywillbelocated.Trucksalesanddisplayarethereforenotproposedfortheentire pavedsite.IfCouncilapprovesoftheproposedaccessorytrucksalesandrepairuses,a conditionhasbeenaddedtonotethatsuchsalesarelimitedtothespecifiedareas. Theapplicanthasalsoindicatedthattheyarewillingtoprovideasiteplanthataddresses ExhibitZConditionitems3,6,7,8,9,and11,althoughtheywouldstillseektohave Councilwaiveanyrequirementtocomplywithcurrentordinancerequirementsifthesite planillustratesnon-compliance. Decision3.ConditionalUsePermitsforAutomotiveSalesandRentalintheB-3 District.ThePlanningCommissionrecommendedapprovaloftheCUP,butonlywith thefulllistofconditionsincludedinExhibitZ,takingnotethattheapplicantobjectedto manyoftherequirementsfromthatlist. Decision4.ConditionalUsePermitforAutomotiveMajorandMinorRepairinthe B-3Districtasanaccessoryuse.Asnotedabove,thePlanningCommissionconsidered thisusetobegenerallyacceptableinthedistrict,butunderaconcernthattheapplicant’s projectcouldnotcomplywiththeamendment.Nonetheless,notingthattheCityCouncil maychoosetoadopttheamendment,thePlanningCommissionrecommendedapproval oftheCUP,againonlywiththefulllistofconditionsincludedinExhibitZ. Decision5.ConditionalUsePermitforTruckSalesandRepairintheB-3District asanaccessoryuse.ThePlanningCommissionrecommendeddenialofthisCUP, notingthatevenwiththefullsiteimprovements,thisusewasbetterrelegatedtoits currentlocationintheIndustrialareasofthecity. CityCouncilAgenda:12/10/12 6 Decision6.Variancestooccupythesite“as-is”,inparticulartorequiredparking lotimprovements(curbing),andrequiredlandscapingandscreening.ThePlanning Commission,notingthatanynewpropertydeveloperwouldberequiredtomakethese basicimprovementstopropertywithinthecommercialareasofthecommunity,denied thevariances,relyingonthefindingsasstatedintheResolution. Theapplicant,inordertogoforwardwiththerequestassubmittedandasstatedatthe publichearing,willneedtoappealthePlanningCommission’sdenialofthevariances. TheapplicanthasfiledanappealtothePlanningCommission’svariancedenials.The appealisattachedassupportingdata. ANALYSIS PLAT Theapplicantswishtocombinethreeparcelslocatedat3887ChelseaRoadintoasingle parcel,tobeusedforanautomobiledealershipandrelatedbusinessoperations.All parcelsarecurrentlyzonedB-3(HighwayBusiness),andthenewlycombinedparcelwill maintainthislandusedesignation.Thecombinedparcelisrequiredtomeetall requirementsoftheMonticelloZoningOrdinanceandSubdivisionOrdinance,unless approvedbyvarianceasnoted. ZONINGAMENDMENTS Theapplicantisrequestingazoningordinancetextamendmenttoallowtrucksalesand repairasaconditionaluseintheB-3District.Trucksalesandrepairarecurrentlya permitteduseintheIndustrialDistricts,withusestandardsdescribedin Section5.2 SubsectionG oftheZoningOrdinance.AlthoughAutoRepair–MinorandAutoRepair MajorareallowableprincipalusesintheB-3District,staffisrecommendingthattheCity alsoallowthemasconditionalaccessoryusesaspartofthisreview. Thecomplianceoftheproposeddevelopmentwithstandardsfortheseusesisaddressed inthesiteplananalysisprovidedbelow. Inaddition,recommendationsanddecisionsonzoningamendmentsshallbebasedon considerationofthefollowingcriteriadescribedin Section2.4(B)oftheZoning Ordinance: ZoningAmendmentEvaluationCriteria: (a)Whethertheproposedamendmentcorrectsanerrorintheoriginaltextor map;or (b)Whethertheproposedamendmentaddressesneedsarisingfromachanging condition,trend,orfactaffectingthesubjectpropertyandsurroundingarea. CityCouncilAgenda:12/10/12 7 (c)Whethertheproposedamendmentisconsistentwithachievingthegoalsand objectivesoutlinedinthecomprehensiveplan. TheproposedzoningamendmentallowingTruckSalesandRepairasaconditionalusein theB-3DistrictandAutoRepair–MinorandAutoRepair–Majorasconditional accessoryusesintheB-3Districtneithercorrectsanerrorintheoriginalzoningtext,nor addressesneedsarisingfromachangingcondition,trendorfactaffectingthesubject propertyandarea.However,anargumentcanbemadethattheproposedamendmentis generallyconsistentwithachievingthegoalsandobjectivesofthecomprehensiveplan. Thecomprehensiveplanencouragescommercialbusinesseswitharegionalorientation, asawayofcateringtoagreaterbusinessbase,andsuggeststhelocationofsuch businessesbeinareaswhereutilityandtransportationinfrastructureiswellestablished. TrucksalesandautoandtruckrepairattheproposedlocationoffofInterstate94and ChelseaRoadshouldcatertotheautomobileneedsofthegreatercommunityandregion, andwillbeeasilyaccessibletotheregionaltransportationsystem.Inaddition, implementingtrucksalesandrepaironthesubjectpropertydoesnotrequirethe establishmentofadditionalpublicutilityorroadsystems. CONDITIONALUSEPERMITS TheapplicanthasrequestedConditionalUsePermitstobeabletoperformvehiclesales andrentalandautorepairmajorandminor,inadditiontorequestingaConditionalUse Permitfortrucksalesandrepair,whichisnotcurrentlyanalloweduseintheB-3 District. Inordertobegrantedapprovalofthetrucksales&repairandautorepairConditional UsePermits,theCitywillhavetofirstapprovetheaforementionedzoningamendments. CUPEvaluationCriteria: Inconsiderationofconditionalusepermitapplications,Chapter2.4(D)oftheOrdinance establishesanumberofoverallcriteriathatmustbesatisfied.Theseareasfollows: (i)Theconditionalusewillnotsubstantiallydiminishorimpairpropertyvalueswithin theimmediatevicinityofthesubjectproperty; Comment:Itisnotanticipatedthattheadditionoftheproposedvehicle/trucksalesand repairbusinesswilldiminishorimpairpropertyvaluesinthevicinityofthesubject property.ThesubjectpropertyissurroundedbysimilarB-3Districtbusinesses(e.g. CornerstoneChevrolet).Inaddition,theareaisdesignatedasa“PlacetoShop”inthe ComprehensivePlan,whichencouragesbusinesseswitharegionalorientationtohave easyaccesstoregionaltransportationsystems.WithInterstate94nearby,thesubject propertywillbehighlyaccessible,whichimprovesitschancesforsuccess. However,theComprehensivePlanalsoencouragescommercialbusinessestoprovide buildingmaterials,facades,andsignagethatcreateanattractivesetting,andtomakean CityCouncilAgenda:12/10/12 8 efforttodefineedgesandprovidebufferingbetweenthecommercialuseandadjacent residentialproperties.Thoughnoresidentialpropertiesimmediatelyabutthesubject property,neighborhoodsdirectlysouthwillhaveviewsoftheproperty,andmaybe subjecttoanynoiseorrelatedimpactsthatcouldresultfromoperationsonthesite. Ordinancedoesnotrequireadditionallandscapingoncardealershipparkingordisplay lots,butitisrecommendedthattheapplicantimplementimprovedlandscaping,including trees,shrubsandperennialplantings,alongthesouthedgeofthesubjectpropertyto softenthetransitionbetweenthecommercialuseandsurroundingresidential neighborhoods. (ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,orwelfare ofpersonsresidingorworkingneartheuse; Comment:ItisnotanticipatedthattheactivitiesassociatedwithBedrockMotorswillbe detrimentaltothehealthorwelfareofpersonsinvicinityofthebusiness.Anymaterial andwastemanagementanddisposalassociatedwithautomobile/trucksalesandrepair willneedtobedoneinasafemanner,andincompliancewiththerequirementsofCity CodeandtheZoningOrdinance. (iii)Theconditionalusewillnotimpedethenormalandorderlydevelopmentof surroundingpropertyforpermittedusespredominantinthearea; Comment:TheB-3Districtispartiallyintendedtoprovideforandlimitthe establishmentofmotorvehicleorientedordependentcommercialandserviceactivities, andassuchtheproposedusedautodealershipisanappropriateuseinthedistrict.The specificpropertyonwhichtheproposeddealershipistobelocatedhasbeenusedfor automobileorientedbusinessinthepast,soitisnotanticipatedthatitwillnegatively impactsurroundingdevelopment. (iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesorroads,and adequatesanitaryfacilitiesareprovided; Comment:Publicutilitiesandroadscurrentlyexistintheareaoftheproposedauto dealership,andsanitarysewerserviceforthesiteisconnectedtotheCitysanitarysewer inChelseaRoad.Waterfromanexistingon-sitewellisdistributedtothenorthbuilding onthesubjectproperty,howeverthesouthbuildingdoesnotcurrentlyhaveaccessto theseservices.Theapplicantswillneedtodemonstratethattheyhaveprovidedadequate waterandsanitarysewerserviceinaccordancewithCityrequirementsasaconditionof approval. (v)Theconditionalusecanprovideadequateparkingandloadingspaces,andall storageonthesitecanbedoneinconformancewithCitycoderequirements; Comment:Asthesiteplananalysisbelowdemonstrates,thesiteisabletoprovidethe appropriatenumberofparkingstallsforemployeeandcustomeruse.Theapplicants havenotindicatedloadingspacesandactivitiesontheirsubmittedsiteplan;anyloading activitieswillneedtocomplywiththerequirementsofSection4.9Off-StreetLoading. CityCouncilAgenda:12/10/12 9 (vi)Theconditionalusewillnotresultinanynuisanceincludingbutnotlimitedto odor,noise,orsightpollution; Comment:Itisnotanticipatedthattheproposedconditionaluseswillcreateanuisance, butispossiblethatodorsornoisemayresultfromauto/truckrepairoperationsonthesite. Anyodorornoisepollutionassociatedwiththeactivitiesonthesubjectpropertymustbe mitigatedaccordingtotherequirementsoftheCityCode,ZoningOrdinance,andall otherapplicableorganizationalregulations.Asapartofthiscondition,noservicesmay beperformedoutdoors,anddoorsenclosingtherepairfacilitiesshouldremainshutto avoidanyexcessnoise. (vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuchas woodlands,wetlands,andshorelines;andallerosionwillbeproperlycontrolled Comment:Thesitefortheproposedauto/trucksalesandrepairactivitiesiscurrentlya combinationofpavedparkinglotandlawn.Theapplicantshaveindicatedthatdrainage fromthesitewillnotbechangedasaresultoftheiractivitiesbuthavenotprovided evidenceofthecurrentwatermanagementplanforthesite.Asaconditionofapproval oftheproposedconditionaluses,theapplicantsshallprovideagradinganddrainageplan forreviewandapprovalbytheCityEngineer,andwillneedtoaddressany recommendationstheengineermaymake.Inaddition,shouldimpervioussurfaceexpand onthesiteinthefuture,allchangeswillneedtomeettherequirementsforgrading, drainageanderosioncontroldescribedintheCityCodeandZoningOrdinance. (viii)Theconditionalusewilladheretoanyapplicableadditionalcriteriaoutlinedin Chapter5fortheproposeduse. Comment:Additionalcriteriabasedonthespecificproposedconditionaluseswillbe addressedlaterinthisreport. Inadditiontotheoverallcriteriaspecified,theZoningOrdinancealsodetailsadditional CUPrequirementsbyuse.Thefollowingareadescriptionofthestandardsapplicableto eachoftheproposedusesfortheBedrockMotorsproperty,includingthosestandards shouldtheproposedamendmentsbeapproved: Section5.2(F)(3)AutoRepair–Minor (a)Theuseshallbedesignedtoensureproperfunctioningofthesiteasrelatedto vehiclestacking,circulation,andturningmovements. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (b)Repairofallvehiclesshalloccurwithinanenclosedbuilding.Temporaryoutdoor vehiclestoragemaybeallowedinanoutdoorstorageareathatisnolargerthan25 percentofthebuildableareaofthelot,islocatedbehindthefrontbuildinglineofthe principalstructure,andisscreenedwithawoodenfenceormasonrywallin accordancewithSection4.3,Fences&Walls. CityCouncilAgenda:12/10/12 10 Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (c)Ifgasolineissoldon-site,theuseshallalsocomplywiththestandardsforVehicle FuelSalesasregulatedbythisordinance. Comment:Gasolinesalesarenotproposed. (d)Vehiclesnotbeingrepairedbutusedasasourceofpartsshallbeprohibitedunless fullenclosedwithinabuilding. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (e)Vehiclesthatarerepairedandareawaitingremovalshallnotbestoredorparked formorethan30consecutivedays.Incaseswhereavehicleisabandonedbyitslawful ownerbeforeorduringtherepairprocess,thevehiclemayremainonsiteaslongasis necessaryafterthe30dayperiod,providedtheowneroroperatoroftheestablishment demonstratesstepshavebeentakentoremovethevehiclefromthepremisesusingthe appropriatelegalmeans. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. Section5.2(F)(30)VehicleSalesorRental (a)Theminimumbuildingsizeforanyvehiclesalesorrentaluseshallcomply withthestandardsinTable5-3. Comment:Table5-3indicatesthatparcelsoverfouracresinsizeshallhavebuildings covering15%ofthelot,oraminimumof40,000squarefeetinsize(whicheverresultsin thelargerbuilding).Thesubjectpropertyisapproximatelysixacres(withtheparcel combination),so15%lotcoveragewouldresultinbuildingscoveringapproximately.90 acres(39,204squarefeet)ofthelot.Becausetheminimum40,000squarefootbuilding sizeresultsinalargerbuilding,thatstandardapplies.Thetwobuildingsonthesubject propertytotalonly12,100squarefeet(7,100SFand5,000SF,respectively).A mitigatingfactoristhatabouthalfofthepropertyisundeveloped,potentiallyreducing thebuildingsizerequirementto10,000squarefeetfora3acresite.Becausethe buildingsarecurrentlyinplace,theapplicantisproposingtoutilizethebuildingsasthey stand. (b)Whenabuttingaresidentialuse,thepropertyshallbescreenedwithanopaque buffer(Table4-2,BufferType“D”)inaccordancewithsection4.1(G)ofthis ordinance. Comment:Thesubjectpropertydoesnotimmediatelyabutaresidentialuse,butisinthe vicinityofresidentialusestothesouth. CityCouncilAgenda:12/10/12 11 (c)Alllightingshallbeincompliance withSection4.4ofthisordinance. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (d)Theoutsidesalesanddisplayareashallbehardsurfaced. Comment:Thevehiculardisplayareasindicatedonthesubmittedsiteplansarehard surfaced. (e)Theoutsidesalesanddisplayareadoesnotutilizeparkingspaceswhichare requiredforconformancewiththisordinance. Comment:Theproposeddevelopmentisincompliancewiththisstandard. (f)Vehicularaccesspointsshallcreateaminimumofconflictwiththroughtraffic movementandshallbesubjecttotheapprovaloftheCommunityDevelopment Department. Comment:Theproposeddevelopmentisincompliancewiththisstandard. (g)Thereisaminimumlotareaoftwenty-twothousandfivehundred(22,500)square feetandminimumlotdimensionsofonehundredfifty(150)feetbyonehundredthirty (130)feet. Comment:Theproposeddevelopmentisincompliancewiththisstandard. (h)AdrainagesystemsubjecttotheapprovaloftheCommunityDevelopment Departmentshallbeinstalled. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard,if itisnotalready.Becausetheapplicantisseekingavariancefromtherequirementfor continuouscurbsaroundtheparkinglotofthesubjectproperty,theywillneedtotake additionaleffortstocontinuetoprovideadequatestormwatermanagementatthesite. Section5.2(G)(1)AutomobileRepair–Major (a)Dooropeningtoserviceareagaragemustnotfacestreetfrontage. Comment:Thebuildingsonthesubjectpropertyareonlypartiallycompliantwiththis standard.Dooropeningsonthenorthbuildingfacethestreet,thoughtheyarepartially blockedfromviewbythesouthbuilding.Dooropeningsonthesouthbuildingare visibletothestreet,butatanangle. CityCouncilAgenda:12/10/12 12 (b)Vehiclestoragearealimitedto50%offloorspaceofthestructurehousingtheauto bodyshop. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (c)Allvehiclesbeingservicedandallvehiclepartsmustbestoredinsideorinvehicle storagearea. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (d)Vehiclestorageareashallbeenclosedbyenclosureintendedtoscreentheviewof vehiclesinstoragefromtheoutside.Enclosureshallconsistofasixfoothigh,100% opaquefencedesignedtoblendwiththeautobodyshopstructureandconsistingof materialstreatedtoresistdiscoloration. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. Theapplicanthasnotindicatedoutdoorstoragebeyondvehiclesalesdisplay. (e)Thefloorofthevehiclestorageareashallconsistofasphaltorconcretepaving. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (f)Allworkonvehiclesorvehiclepartsshallbeconductedwithinanenclosed building. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (g)Thewallfacingthepublicright-of-wayshallconsistofnomorethan50%metal material. Comment:Thebuildingsonthesubjectpropertyarenotcompliantwiththisstandard. Theapplicantisproposingtooccupytheexistingbuildingsas-is,relyingonthenon- conformityregulationstodoso. (h)Thesecondaryornon-advertisingwallfacingapublicright-of-wayshallutilizea combinationofcolorsormaterialsthatservetobreakupthemonotonyofasingle colorflatsurface. Comment:Thebuildingsonthesubjectpropertyarenotcompliantwiththisstandard. Theapplicantsareproposingtomaintainmetalbuildingmaterialsonsitebuildings. Currentlymetalistheonlymaterialusedonthebuildings,sothereisverylittlevariation inexteriorbuildingfinishthatbreaksupthemonotonyofasinglecolorsurface. (i)Noconditionalusepermitshallbegrantedforanautobodyshoplocatedwithin600 feetofaresidentialzoneexistingatthetimetheconditionalusepermitisgranted. CityCouncilAgenda:12/10/12 13 Comment:Thesouthbuildingisanestimated500feetfromresidentialpropertiestothe south,andthenorthbuildingisanestimated630feetfromresidentialpropertiestosouth. Thiswouldsuggestthatanyrepairserviceswillneedtooccurinthenorthbuildingto complywiththisstandard.Thisisstaff’sunderstandingoftheproposeduse,withstorage beinglocatedinthesouthbuilding. TheapplicantclarifiedatthePlanningCommissionmeetingthattheywouldseekthe flexibilitytousebothbuildingsforauto-repairandsalesasneeded.Assuch,the applicantisproposingtoamendtheordinancetoallowauto-repairmajorasa conditionalusepermitintheB-3districtwithallstandardsnotedabove,withthe exceptionofitem(i),whichtheyproposetobeamendedto500’feet. Section5.2(G)(8)Machinery/TruckingRepair&SalesandIndustrialServices (a)Theentiresiteotherthanthattakenupbyabuilding,structure,orplantingsshall besurfacedwithamaterialtocontroldustanddrainagewhichissubjecttothe approvaloftheCommunityDevelopmentDepartment. Comment:Theentiresite,excludingthebuildingsandlawnarea,ishardsurfaced. (b)AdrainagesystemsubjecttotheapprovaloftheCommunityDevelopment Departmentshallbeinstalled. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard,if ithasnotalready,asaconditionofapproval. (c)Thelightingshallbeaccomplishedinsuchawayastohavenodirectsourceof lightvisiblefromadjacentlandinresidentialuseorfromthepublicright-of-wayand shallbeincompliancewithSection4.4ofthisordinance. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (d)Whenabuttingaresidentialuse,thepropertyshallbescreenedwithanopaque buffer(Table4-2,BufferType“D”)inaccordancewithsection4.1(G)ofthis ordinance. Comment:Theproposeddevelopmentdoesnotabutaresidentialdevelopment,but shouldimplementadditionallandscapingtobetterblockviewstoresidential neighborhoodstothesouth. (e)Parkingorcarmagazinestoragespaceshallbescreenedfromviewofabutting residentialdistrictsincompliancewithSection4.1(F)ofthisordinance. CityCouncilAgenda:12/10/12 14 Comment:Theproposeddevelopmentdoesnotabutaresidentialdistrict,butshould implementadditionallandscapingtobetterblockviewstoresidentialneighborhoodsto thesouth. (f)Allsigningandinformationalorvisualcommunicationdevicesshallbeminimized andshallbeincompliancewithSection4.5ofthisordinance. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (g)Provisionsaremadetocontrolandreducenoise. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (h)Nooutsidestorageexceptaspermittedorconditionallypermittedincompliance withSection5.3(D)(22)ofthisordinance. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (i)Allconditionspertainingtoaspecificsitearesubjecttochangewhenthe Council,uponinvestigationinrelationtoaformalrequest,findsthatthegeneral welfareandpublicbettermentcanbeservedaswellorbetterbymodifyingthe conditions. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. (j)Ifthebusinessrepairssemi-trucksorotherlargemachinery,aspecificareashallbe designatedfortheexteriorstorageofthethingsbeingrepairedand/orothervehicles andequipmentaccessoryandincidentaltothevehicleormachinerybeingrepairedor serviced. Comment:Theproposeddevelopmentwillneedtobeincompliancewiththisstandard. SITEPLANANALYSIS Theexistingsubjectsiteandbuildingsmeetlotareaandwidthrequirements,building heightrequirements,andrearyardsetbackrequirementsfortheB-3District. However,sideyardandfrontyardsetbackrequirementsarenotmet.Thesitebuildings fallanestimatedtwofeetshortofthe30footfrontyardstructuralsetbackrequirement, theparkinglotfallsanestimated8feetshortofthe30footfrontyardsetback requirement,andtheparkinglotanddrivefallanestimated1-8½feetshortofthe10 footinteriorsideyardsetbackrequirement.Forthebuildings,theseareexisting conditionswhichshallbeallowedtocontinueasexistinglawfulnon-conformities.As notedlaterinthisreport,staffisrecommendingthattheapplicantcomeintocompliance onparkingarearequirements. CityCouncilAgenda:12/10/12 15 Lighting. Basedonananalysisofaerialandstreetviewimageryofthesubjectpropertysite lightingappearstomeetkeyrequirementsofthelightingordinance.Freestandingand wallmountedlightingonthesiteappearstobeshieldedanddownwardfacing,which maylimittheimpactofilluminationfromsitelightingsourcesonneighboringproperties. However,thesiteplanprovidedbytheapplicantsdidnotprovidedetailregardingthe heightoffreestandinglightingsourcesortheilluminationlevelsofeitherinterioror exteriorlighting.Asaconditionofapproval,theapplicantswillhavetoprovideevidence thatexistingsitelightingmeetstheheightandilluminationrequirementsdescribedin Section4.4(E)oftheZoningOrdinance.Ifanyadditionallightingisimplementedinthe courseofdevelopmentanduseofthesite,newlightingwillneedtocomplywithall lightingrequirementsdescribedinSection4.4oftheZoningOrdinance. Signs. Theapplicantshavenotprovidedinformationpertainingtoexistingsignageonthe subjectproperty,butdidindicatetheintentiontocombineparcelsandthenusethe northernportionofthecombinedparcelforlargebusinesssignageoffoftheinterstate. Theywillneedtoapplyforasignpermitatthattime,includingprovidingadetailedsign planfortheentiresitewhichwillberequiredtocomplywithOrdinancerequirements. Off-StreetParking. Thesubjectpropertycurrentlyconsistsofapproximately2acresofrelativelyflat, surfacedparkingandvehicledisplayareas.Thenorthparcelalsocontainsapproximately .3acresofanunutilizedsurfacedfrontageroad,whichtheapplicantswouldliketouseas atruckdisplayarea.Theremainderofthecombinedparcelswouldconsistofan undevelopedareaplantedinturf,whichisnotcurrentlyproposedforanyvehicledisplay orparkingusage. Ananalysisofaerialandstreetlevelimagerydemonstratesthatthedesignofthesites vehicularuseareasgenerallycomplieswiththeoff-streetparkingrequirementsofSection 4.8ofZoningOrdinance.Thenumberandlocationofcurbcutaccesspointsonthesite meetscoderequirements,howeverthecurbcutsareapproximately30feetinwidth, exceedingtheallowedcurbcutwidthof24feetbysixfeet.Curbcutaccessin commercialdistrictsmayexceedtherequirementwithapprovaloftheCommunity DevelopmentDepartment,whichwillberequiredasaconditionofapprovalofthe development. Thesiteplanprovidedbytheapplicantsprovideslittledetailastothedesignofparking stallsandaisleswithinthevehicularusearea.However,theapplicantshaveindicated thattherewillbeatotalof178parkingspaces.Oftheprovidedparkingspaces,22stalls CityCouncilAgenda:12/10/12 16 willbeemployedforcustomerandemployeeuse,and156stallsareproposedforvehicle display.TheZoningOrdinancerequiresthatvehiclesalesandrentalbusinessesprovide eightparkingspaces,plusoneadditionalspaceforeach800squarefeetoffloorareaover 1000squarefeet.Inthatregard,theapplicanthasprovidedadequateoff-streetparking. Finalstall,aisle,anddrivewaydesignonthesubjectpropertywillneedtobein compliancewiththeoff-streetparkingrequirementsdescribedinSection4.8(E)ofthe ZoningOrdinance. TheZoningOrdinancerequiresthatallvehicularuseareasprovideaperimeterconcrete curbbarrieraroundtheentireparkinglot.Theparkinglotonthesubjectpropertyhasa concretecurbatthecurbcutaccesspointstothesite,butnothingfurther.Theapplicants haveindicatedthatrenovatingtheexistingparkinglottoprovideacontinuousconcrete curbbarrierwouldserveasahindrancetooperatingonthesiteatthistime,andare thereforeapplyingforavariancefromtherequirementforacontinuousconcretecurbin theirparkingarea.Theapplicationforvariancefromthisstandardisreviewedbelow. Off-StreetLoading. Thesiteplanprovidedbytheapplicantsdoesnotindicateareastobedesignatedforoff- streetloading.AsaconditionofapprovaloftheConditionalUsePermitstooperate vehicleandtrucksalesandrepaironthesite,theapplicantswillneedtodemonstratethat theyhaveaddressedtherequirementsofSection4.9oftheZoningOrdinancepertaining tooff-streetloadingstandards. BuildingMaterials. Bothoftheexistingbuildingsonthesubjectpropertyarelargelyconstructedofmetal, andassuchareinastateofnon-conformancewithseveralofthebuildingmaterial standardsdescribedintheZoningOrdinance:Section4.11(D)prohibitsunfinishedsteel oraluminumbuildings,andrequiresthatmetalfinishesnotexceed15%oftheexterior buildingarea,andSection5.2(G)(1)(g)requiresthatthepublicrightofwayfacing advertisingwallsofautomobilerepairbusinessesconsistofnomorethan50%metal material. Becausethebuildingsareexisting,theymaybeutilizedasnon-conformitiesunderstate lawgoverningthecontinuationofnon-conformingusesandbuildings.Althougha variancewasconsideredtoaccommodatethiscontinueduse,staffbelievesthatno varianceistechnicallyneededprovidedthatthebuildingsarenotbeingexpandedinany way. VARIANCE Asthesiteplananalysisillustrated,numerousexistingconditionsonthesubjectproperty donotconformwithzoningordinancerequirements,andassuchwouldrequire demolitionorreplacementtobecompliant.Existingsiteconditionswerepreviously CityCouncilAgenda:12/10/12 17 approvedbyConditionalUsePermit(CUP),allowingoperationoftheprevious automobiledealershipatthesite.However,duetovacancyandnon-use,theseprevious CUPapprovalshaveexpired. Theapplicanthasindicatedthatlargescaledemolitionandreplacementofnon- conformingsiteconditions,includingsitebuildings,isnotaviableoptionandwouldbea hindrancetooperatingatthesite.Theyareproposingverylittlechangetoexisting buildingfootprints,parkinglotareas,landscaping,drainage,orsitelighting,andintendto limitchangetomaintenanceimprovementstotheexteriorofthebuildings,selectsite improvements,andbuildinginteriorimprovementsasnecessary. Assuch,theapplicantsarerequestingvariancesfromordinancerequirementsinorderto proceed.Thesevariancerequestsinclude: 1)AvariancefromparkingstandardsdescribedinSection4.8(E)(2)(a)requiringthat openvehicularuseareashaveaperimeterconcretecurbbarrieraroundtheentire parkinglot. 2)Avariancefromsitelandscapingstandardsrelatingtoparkinglots,perimeter landscaping,andotherrequirementsofnewdevelopment. VarianceEvaluationCriteria: ApprovalofaVariancemayonlybemadeuponadeterminationthatpracticaldifficulties willresultbasedonallofthefollowingcriteria: (i)Thepropertyinquestioncannotbeputtoareasonableuseiftheprovisionsofthis ordinancearestrictlyapplied. Comment:Thebuildingsonthesubjectpropertyarenon-conforminginregardstoboth buildingsizeandbuildingmaterial.Shouldtheprovisionsoftheordinancebestrictly appliedinthissituationtheywilleitherneedtoundergoextensiverenovationsorbe entirelyreplacedforthesitetofunctionfortheproposedautomobiledealershipand repairuse.Ifthecostofrenovationsorreplacementhindertheapplicantfrombeginning operationsonthesubjectproperty,thepropertymightnotbeputtoimmediateuseand mayremainvacantforthetimebeing.However,itispossiblethatthepropertycouldbe purchasedandusedaccordingtothestrictprovisionsoftheOrdinanceinthefuture. Similarly,therequirementforcurbingandlandscapingarecommontoanycommercial development,andhavebeenappliedevenlytoothersimilarusesinthecommunity throughoutthecommercialdistricts.Itwouldappearthatthesitecanbeputto reasonableuseinfullcompliancewiththezoningregulations. (ii)Thecircumstancesrenderingthepropertyunusableareuniquetotheproperty. Comment:Therearenotopographic,locational,orfunctionalcircumstancesuniqueto thesubjectpropertythatwouldrenderitunusable.Thebuildingsonthesubjectproperty CityCouncilAgenda:12/10/12 18 areoldandneedtoberenovatedorreplaced,andthesubjectpropertywillremainnon- conformingandunusableuntilthisissuehasbeenaddressed. Aswiththebuildingconditions,thelackofcurbingismerelyavestigeofapreviousnon- conformity.Inoccupyingavacantsite,anypropertyownerwouldberequiredtomeet thetermsoftheordinance,andthissitepresentsnouniqueconditionsthatwouldsuggest thatitcannotmeettheCity’sbasiczoningregulations. (iii)Thecircumstancesrenderingthepropertyunusablewerenotcreatedbytheowner thereof. Comment:Theapplicantandnewownerofthesubjectpropertydidnotcreatethenon- conformingconditionscurrentlyexhibitedonthesite.Theseconditionsexistedonthe sitepriortothepurchaseoftheproperty. (iv)AVariance,ifgranted,willnotaltertheessentialcharacterofthelocality. Comment:Avariancefrombuildingmaterialandsizerequirements,therequirementfor acontinuousconcretecurbbarrierfortheparkinglot,andtherequirementthat commercialpropertyincludesnominallandscapingwouldplacethissiteoutsideofthe standardsetofrequirementsforcommercialproperty.Thebuildingswillremainin essentiallythesameconditionwithintheneighborhoodthattheyhavebeeninuptothis point,withminorimprovementstotheexteriorandinteriorofthebuilding.However,the applicantwillneedtoprovideadequatestormwatermanagementonthesubjectproperty withouttheuseofcurbsandcatchbasins,tomaintaintheintegrityofthelocallandscape. (v)EconomicconsiderationsaloneshallnotconstituteasufficientbasisforaVariance ifreasonableuseforthepropertyexistsunderthetermsoftheregulation. Comment:Economicconsiderationsdoplayaroleintheapplicantsrequestforvariances frombuildingsizeandmaterial,andconcretecurbrequirements.Thecostof improvementsistheapplicant’sprimaryreasonforrequestingavariancefromthe regulations. A1.STAFFIMPACT:Iftheapplicant’srequestsareapproved,staffwillprepare therequiredassociateddocuments,includingCUPproceedingsandordinance document.TheordinancedocumentwillcomebacktotheCityCouncilfor reviewandapproval. A2.BUDGETIMPACT:Therewillbeaminorcosttoamendtheordinance document,whichcanbecoveredthroughPlanning&Zoning’sProfessional Serviceslineitem.Asummaryoftheamendedordinancewillincurminimal publicationcosts. B.ALTERNATIVEACTIONS: Decision1:Plat/LotCombination PlanningCommissionrecommendeddenialoftheplat. CityCouncilAgenda:12/10/12 19 1.MotiontoapprovetheMaasAdditionPlatcontingentoncompliancewiththose conditionsspecifiedinExhibitZ. 2.MotiontorecommenddenialoftheMaasAdditionplatbasedonfindingsasmade bythePlanningCommission. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified bytheCityCouncil. Decision2:ZoningOrdinanceAmendmenttoaddMachinery/TruckSales& RepairasaConditionalUseandAutoRepair–MajorandAutoRepair–Minoras ConditionalAccessoryUsestotheB-3ZoningDistrict. PlanningCommissionrecommendeddenialoftheamendmentsascurrentlywritten. 1.MotiontoapprovetheZoningAmendmentsasdescribedanddirectstaffto preparetheOrdinancedocumentsaccordingly.Ordinancedocuments,including summaryordinance,willbebroughtbackforofficialCouncilapproval. IfCouncilelectstoapprovetheordinanceamendmentsasrequestedbythe applicant,Condition12shouldberemovedfromtheapprovedExhibitZ. 2.MotiontodenyaZoningAmendmentasproposed,basedonfindingsasmadeby thePlanningCommission. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified bytheCityCouncil. Decision3:ConditionalUsePermitforVehicleSalesintheB-3District. PlanningCommissionrecommendedapprovaloftheCUPforthisprincipaluse, contingentoncompliancewithExhibitZ. 1.MotiontoapprovetheCUPforVehicleSales,contingentoncompliancewith thoseconditionsspecifiedinExhibitZ. 2.MotiontodenyaCUPforVehicleSales,basedonfindingstobemadebythe CityCouncil. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified bytheCityCouncil. Decision4:ConditionalUsePermitforAccessoryUseAutomobileRepairMajor andMinorintheB-3District. PlanningCommissionrecommendedapprovaloftheseCUPs,contingenton compliancewithExhibitZ. 1.MotiontoapprovetheCUPforAutomobileRepairMajorandMinor,contingent oncompliancewiththoseconditionsspecifiedinExhibitZ. CityCouncilAgenda:12/10/12 20 2.MotiontoadoptResolutionNo.2012-107recommendingdenialofaCUPfor AutomobileRepair,basedonfindingstobemadebytheCityCouncil. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified bythePlanningCommissionandstaffreport. Decision5:ConditionalUsePermitforAccessoryUseMachinery/TruckSales& RepairintheB-3District. PlanningCommissionrecommendeddenialofthisCUP. 1.MotiontoapprovetheCUPforMachinery/TruckRepair,contingenton compliancewiththoseconditionsspecifiedinExhibitZandlimitedtothoseareas asillustratedinthesubmittedsiteplan. 2.MotiontodenyaCUPforTruckRepair,basedonfindingstobemadebytheCity Council. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified byCityCouncil. Decision6:Variancestocurbingandlandscapingrequirementsforcommercial property. PlanningCommission,actingastheBoardofAdjustment,deniedtheVariances. 1.MotiontograntapprovaloftheVariancestocurbingandlandscaping requirementsonappealofPlanningCommissiondenial,contingenton compliancewiththoseconditionsspecifiedinExhibitZ. 2.MotiontodenytheappealofPlanningCommissiondenialofVariancesto curbingandlandscapingrequirements,basedonfindingstobemadebythe PlanningCommission. 3.Motiontotableactionontherequest,pendingadditionalinformationasidentified bytheCityCouncil. C.STAFFRECOMMENDATION: SubjecttotheconditionslistedinExhibitZ,staffrecommendsdenialoftheZoning AmendmentforTruckSalesandRepair,andConditionalUsePermitforTruckSalesand Repair.ThisrecommendationismadebasedontheactionsofthePlanningCommission, andbasedontheapplicant’sstatedintentiontoavoidmakingrequiredchangestothe existingconditionsonthepropertynecessarytobringitmorecloselyintoconformance withtheZoningOrdinance. StaffiscomfortablerecommendingapprovaloftheZoningAmendmentforConditional AccessoryUseAutomobileRepair,asitisacommonaccessoryusetoautomobilesales CityCouncilAgenda:12/10/12 21 facilities(andexistsonlandwithinthedistrict).Theamendmentdoesnotimply approvalofthisparticularproject,mostnotablysincetheapplicanthasnotedhis objectiontootherexistingrequirementsofthecode. WithregardtotheConditionalUsePermits,staffwouldfollowtherecommendationof thePlanningCommission:ApprovaloftheAutomobileSales(principal)and AutomobileRepair(accessory),withadherencetotherequirementsofExhibitZ. Althoughtheapplicanthasstatedhisobjections,iftheapplicantweretoagreetomeetthe requirementsoftheordinanceandCUPprovisions,theCitywouldbewell-advisedto approvetheCUPrequests. AsrecommendedbythePlanningCommission,staffwouldagreewiththedenialofthe TruckSalesandRepairasbeinginconsistentwiththeintentoftheB-3District. Ontheplatissue,staffwouldrecommendapproval,againontheunderstandingthatany developmentapprovalwouldberequiredtoconformtothegeneralcodestandards.Ifthe applicantdoesnotgoforward,itispresumedthattheplatrequestwillnotbepursued. AsdeterminedbythePlanningCommission,staffrecommendsdenialofanyappealof thevariancedenials.Asnotedintheanalysis,therequestforthevariancesfromcurband landscapingimprovements–requiredofallothercommercialuses–isbasedalmost entirelyuponeconomicfactorsinwhichtheapplicanthopestoavoidthecostsof improvementstotheproperty.Moreover,theapprovaloftheprojectunderthese conditionsincludestheoccupancyofexistingmetalbuildingsthatarealsooutof conformancewiththeCity’sarchitecturalrequirements,butallowedduetonon- conformitylimitations. Thepropertyisboundedbyothercontemporarycommercialsites,andisinthe neighborhoodofothercommercialpropertythathasbeenmadetocomplywiththese standards.Finally,theparcelsitsacrossChelseaRoadfromfuturecommercialproperty thatwillberequiredtomeetthesestandards.Thereisnothinguniquetothesubject propertythatwouldsuggestcompliancewiththerequirementsofthevariancecriteria. Assuch,staffcannotrecommendapprovalofthevariances. D.SUPPORTINGDATA: A.PlanningCommissionResolution#2012-107 B.AerialSiteImage C.ZoningMap D.ApplicantNarrative E.SitePlan F.Plat G.ApplicantAppealofVarianceDenial Z.ConditionsofApproval CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-107 Date:December4,2012ResolutionNo.2012-107 MotionBy:SecondedBy: ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILTAKESTHE FOLLOWINGACTIONS: (1)DENIALOFADOPTIONOFANAMENDMENTTOTHE MONTICELLOCITYCODE,TITLE10–MONTICELLOZONING ORDINANCEFORACCESSORYUSEAUTOREPAIR–MAJORBY CONDITIONALUSEPERMIT,ACCESSORYUSEAUTOREPAIR– MINORBYCONDITIONALUSEPERMIT,ACCESSORYUSE MACHINERY/TRUCKREPAIR&SALESBYCONDITIONALUSE PERMIT; (2)APPROVALOFCONDITIONALUSEPERMITSFORVEHICLE SALES&RENTAL,ACCESSORYUSEAUTOREPAIR–MAJOR, ACCESSORYUSEAUTOREPAIR–MINOR, (3)DENIALOFCONDITIONALUSEPERMITFORACCESSORYUSE MACHINERY/TRUCKREPAIR&SALES; (4)DENIALOFTHEMAASADDITIONPLAT. ANDFURTHERTAKESTHEFOLLOWINGACTIONASTHE MONTICELLOBOARDOFZONINGADJUSTMENTSANDAPPEALS: (5)DENIALOFVARIANCESTOMONTICELLOCITYCODE,TITLE10 –MONTICELLOZONINGORDINANCE,SECTION4.1– LANDSCAPINGAND4.8-OFF-STREETPARKING WHEREAS,BedrockMotorsanditsrepresentativeshaverequestedaplat,amendmentstothe zoningordinancefortrucksalesandrepairandautomotiverepair,conditionalusepermitsfor automobileandtruckrepairandsales,andvariancestooccupythepropertyat3887Chelsea Road;and WHEREAS,saidpropertyiszonedB-3,HighwayBusinessDistrict;and WHEREAS,automotiverepairuseswithintheB-3zoningdistrict,andareconsistentwiththe intentandrequirementsofthezoningordinanceandcomprehensiveplan;and WHEREAS,trucksalesandrepairusesaremostcompatiblewiththeIndustrialdistrictsinthe City,andnotintheBusinessDistrict;and WHEREAS,theoccupancyofthepropertymaybeaccomplishedinconformancewith applicablezoningregulations,includingsuchregulationsexemptingtheapplicantsfrom complyingwithbuildingmaterialsstandardswhensuchbuildingsarenotbeingexpanded;and WHEREAS,theplatandrelatedsubmissionsindicatethatthepropertyisgenerallyin compliancewithsizerequirementsofthezoningordinance;and WHEREAS,additionsoflandscapingandcurbarenecessarytocomplywiththezoning ordinancerequirementsforcommercialpropertyinthisdistrict;and WHEREAS,thePlanningCommissionoftheCityofMonticellofindsthattheproposedusesof thepropertywillnotbeconsistentwiththeComprehensivelanduseplanwithoutcompliance withallzoningstandardsandrequirements;and WHEREAS,thePlanningCommissionhasconductedapublichearingonDecember4,2012to reviewtherequestsandreceivepubliccommentontherezoning; WHEREAS,thePlanningCommissionfindstheplat,zoningamendments,andconditionaluse permits,tobeinconsistentwiththeintentoftheComprehensivePlanwithoutcompliancewith allapplicablezoningregulations; NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof Monticello,Minnesota: ThePlanningCommissionrecommendsthattheCityCouncildeniesthezoningordinance amendmentstobeidentifiedasOrdinance#567,basedonafindingthattheamendmentsare inconsistentwiththeintentofthezoningordinanceandComprehensivePlanasproposed;and further ThePlanningCommissionrecommendsthattheCityCouncildeniestheplat,basedonafinding thattheplatisprematurewithoutaconformingdevelopmenttooccupytheplat;andfurther ThePlanningCommissionrecommendsthattheCityCouncil,ifadoptingtheamendments, approvestheConditionalUsePermitsforVehicleSales&RentalandAccessoryUseAuto Repair–Major,AccessoryUseAutoRepair–Minor,basedontheConditionsofExhibitZof thestaffreport;andfurther ThePlanningCommissionrecommendsthattheCityCouncildeniestheamendmentsrelatedto trucksalesandrepair,andalsodeniestheConditionalUsePermitforsuchuse,basedona findingthatthesalesandrepairoftrucksandequipmentisanindustrialuse,compatiblewith otherindustrialuses,andisbestlocatedinindustrialareas,ratherthancommerciallyzoned areas;andfurther ThePlanningCommissionherebydeniestherequestedvariancestotherequirementsforcurbing andlandscaping,basedonthefollowingfindings: 1.ThepropertymaybeputtoareasonableuseinfullconformancewiththeZoning Ordinancewithoutvariances. 2.Thepropertydoesnothaveuniqueconditionsthatjustifyconsiderationofvariances tostandardsthatarecommonlyappliedtoothersimilarlysituatedparcels,including parcelsdirectlyadjacenttothesubjectproperty. 3.Therearenoevidentpracticaldifficultiesinmeetingthezoningregulationsas required. 4.Theproposedvariancesarebasedonconditionsthatareprimarilyeconomicin nature,incontraventiontotherequirementsofthezoningordinanceandstatelaw governingtheconsiderationofvariancesfromzoningrequirements. ADOPTED this4th dayofDecember2012,bythePlanningCommissionoftheCityof Monticello,Minnesota. MONTICELLOPLANNINGCOMMISSION By:_______________________________ WilliamSpartz,Chair ATTEST: ___________________________________ AngelaSchumann,CommunityDevelopmentDirector Bedrock Motors Site 0 300ft County Hwy 75 Chelsea Rd State Hwy 25 85th St NE 9 0th St N E Linn St Pine St 7th St School Blvd Riverview Dr Cedar St W River St M a r v i n R d Jason Ave Dundas Rd W Broadway St Hart Blvd Country La Haug Ave NE Elm St W 4th St Fenning Ave NE Oakwook Dr Ma ll ar d La 95th St NE Fallon Ave NE Edmonson Ave NE Mississippi Dr 5th St Country Club Rd Sandberg Rd P e l i c a n L a F a l c o n D r Fenning Ave Walnut St Oak Ridge Dr Oriole La Club View Rd Broadway St Hillcrest Rd E River St Headman La M i l l T r a i l L a Falcon Ave NE Wright StBenton St Elwood Rd Ramsey St 6th St River Mill Dr Wildwood Way Hilltop Dr Mill Run Rd O a k V i e w L a Farmstead Ave Martin Dr 4th St E 3rd St E Red Roc k La Gillard Ave NE Maple St Fallon Dr Willow St View La E Grey Stone Ave Marvin Elwood Rd Fieldcrest Cir Fairway Dr Jason Ave NE Vine St M e a d o w L a Jerry Liefert Dr Praire Rd Starling Dr Palm St U n k n o w n o r N o St re e t n a m e Fallon Ave Golf Course Rd Falcon Ave Kevin Longley Dr Craig La R e d O a k L a Front St 5th St W Thomas Park Dr Locust St M o c k i n g b i r d L a W 3rd St Ea stwood C ir Briar Oaks Blvd F a r m s t e a d D r Henipin St E i d e r L a Dayton St Oak La River Forest Dr Meadow Oak Ave Kampa Cir O a k R i d g e C i r M i l l C t R iv e r R i d g e L a Garrison Ave Oakview Ct Dundas Cir Kenneth La Otter Creek Rd Minnesota St Eagle Cir Crocus La Meadow Oak La Stone Ridge Dr Chestnut St 1 2 0 t h S t N E Darrow Ave NE Diamond Dr Pebble Brook Dr Widgeon La Washington St Bunker Cir Homestead Dr Thomas Cir E n d i c o t t T r Center Cir Oak View Cir Sandtrap Cir Country Cir Cheyen Ct Old Territoral Rd Tanager Cir Hillcrest Cir Os p re y C t Acorn Cir Balboul Cir S w all o w C ir R iv e r sid e C ir Meadow Oak Ct Matthew Cir E Oak Dr S t o n e R i d g e C ir Oakwood Dr Meadow Oak Ave NE County Hwy 75 Hart Blvd Marvin Rd Marvin Rd Wright St 90th St NE Cedar St Minnesota St City of MonticelloOfficial Zoning Map 09-05-12 :Legend BASE ZONING DISTRICTS Residential Districts -- Low R esidential Densities -- Medium R esidential Densities -- High R esidential Densities Business Districts Industrial Districts OTHER Water A-O R-A R-1 T-N R-2 R-PUD R-3 M-H B-1 B-2 B-3 B-4 CCD IBC I-1 I-2 Mississippi Wild, Scenic & Rec Overlay Di strict OVERLAY DISTRICTS Performance Based Overlay District ! ! ! !!!! ! ! !!!!! Shoreland District Special Use Overlay District ! ! ! !!!! ! ! !!!!! Freeway Bonus Sign District Project Narrative November 05, 2012 City of Monticello Attn: Angela Schumann 505 Walnut Street Monticello, MN 55362 RE: CUP, Ordinance Amendment, Variance, and Final Plat Applications Bedrock Motors 3887 Chelsea Road West, Monticello, MN Request Bedrock Motors (Maas Automotive Group) is requesting Conditional Use Permit, Ordinance Amendment, Variance, and Final Plat application approvals related to property at 3887 Chelsea Road West, Monticello. Automobile dealership and related business operations are proposed uses of the site in similar fashion to previous use of the site. The property is zoned B-3 and a number of the items of our request are related to specific items and limitations of the most current B-3 requirements. Background The Maas Family started in the automotive business on Main Street in Rogers MN in 1976. It was located on the now vacant lot next to the current police station and across the street from the Well Fargo bank building. We have been involved in the automobile business for 35 years and have been involved in multiple sectors of the industry. Current operations for Bedrock Motors include stores in three Minnesota communities including Rogers, Blaine, and Inver Grove Heights. Operations at each store are similar. We recommend visiting our website at www.bedrockmotors.com and any of our existing stores to see the quality, management/organization, and pride we take in operating our businesses. We anticipate maintaining a skilled employment staff of approximately 15 people at the Monticello location with duties including sales, finance and office, shop management, repair technicians, and detail technicians. Project Narrative, Bedrock Motors Page 2 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Conditional Use Permit Conditional Use Permit is requested for the following activities: • Automobile and Truck sales retail and wholesale • Automobile and Truck repair minor and major • Online auction of vehicles and related equipment We propose to provide the following services: retail and wholesale sales of used cars, trucks, and vans (light, medium, and heavy duty) and on occasion, motor homes, boats, and recreation vehicles as well as repair, maintenance, and servicing (including incidental storage during such services). We intend to display vehicles both outside and inside in a comfort controlled show room. Hours of operation are proposed to be; Sales: M-F 8:30AM to 8:00PM, Saturday 8:30AM to 5:00PM, Sunday closed Service: M-F 8:30AM to 8:00PM, Saturday 8:30AM to 3:00PM, Sunday closed We propose to offer mechanical repair services both retail and wholesale on all vehicle types from minor to major repairs, including tires and accessories. We will also offer re-conditioning services retail and wholesale, as well as car and truck rental. The facility will also allow us to service and maintain our company cars and trucks. Delivery of most vehicles to the site will be by truck. It is anticipated that the requested Conditional Use Permit will not adversely affect the neighboring businesses. The traffic and activities generated by the business is similar to previous use of the property, and will not adversely impact existing access roads. Online auction sale is proposed to be operated through a variety of online auction vendors (i.e. eBay, craigslist, K-Bid, etc.). Auction sales activity is intended to be limited to vehicles and related equipment. Any auction sales of vehicle related equipment not attached to a vehicle would be stored indoors. No live site auction activity is proposed. Ordinance Amendment Ordinance Amendment is requested for the following: • Truck sales and repair minor and major Truck sales and repair are permitted uses in Industrial zoning districts, and amendment is necessary to allow these uses in the B-3 zoning district of this property. Truck and related equipment sales and repair are anticipated to be a smaller component of the business. Truck sales and repair is intermittent and are at times a trade component of vehicle sales activity. We anticipate truck sales display to be a maximum of 20% (approximately 28 stalls) of the total vehicle display area. Truck sales display is proposed to be limited to display areas north and west of the existing buildings. Project Narrative, Bedrock Motors Page 3 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Variance Requests Current code requirements are such that existing buildings and some existing site improvements are non-conforming and would require significant demolition and replacement to be compliant. Existing site improvements were previously approved by CUP that allowed operations of the previous dealership. Due to vacancy and non-use, previous CUP approvals have expired. Demolition and replacement of buildings and site improvements is not a viable option and is a significant hindrance to operating at this site. Variances are requested for the following: • Building size; 40,000 sf min size (11,800 sf existing approximately) • Curb around existing pavement area • Landscape per current code requirements • Water service to existing buildings No changes to the existing building footprint, paved parking lot area, landscape, drainage, or site lighting are proposed at this time. Maintenance improvements would be undertaken on the exterior of the buildings and on select site improvements only. We intend to fully utilize the existing site improvements for vehicle display and operation of the business. Improvements would be undertaken on the interior of the buildings as necessary. We are requesting to continue to use the existing on-site well for water source. The existing well is located on the north side of the northerly building, and provides water source for the northerly building only. No water is used in the southerly building. Sanitary sewer service is connected to the City sanitary sewer in Chelsea Road. Water usage is provided by a meter. We propose payment for City sanitary sewer service be based on water usage as measured by the meter. Final Plat Currently the property consists of two separate parcels. The former frontage road Oakwood Drive adjacent to I-94 was vacated and is a small parcel with no principal building improvement. We understand a sign permit is possible for a sign placed on the small parcel adjacent to I-94. We strongly believe the success of the business at this site is going to be related to our ability to attract customers because of visibility from I-94, and that signage adjacent to I-94 is critical. Final Plat approval is requested to combine the parcels into one lot. Once final plat is of record, we anticipate securing signage permits necessary for appropriate business signage. Project Narrative, Bedrock Motors Page 4 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Project Schedule We have secured the property by purchase agreement to date. We anticipate the following schedule: • City approvals December 2012 • Take ownership of the property January 2013 • Interior building improvements Spring 2013 • Exterior maintenance and readiness Spring 2013 • Commence dealership operations Summer 2013 We know this business, and this business survives by our ability to attract customers, provide quality products, provide quality service, and provide a pleasant environment for our customers. We believe the facility, with the modification we are proposing, will function at it highest and best use, and will allow the business to succeed. Thank you for your consideration Ron Maas Bedrock Motors (Maas Automotive Group) 13830 Northdale Blvd Rogers, MN 55374 763-428-5555 office 612-325-2211 cell PreliminarySitePlan11/05/12 3887ChelseaRdW.,Monticello,MN Ex. Bldg. Ex. Bldg. VehicleDisplay andTruckDisplay VehicleDisplay VehicleDisplay andTruckDisplay Vehicle Display 22stallsCust/Empl 156stallsDisplay 178Total(estimate) ExhibitZ:ConditionsofApproval BedrockMotors 3887ChelseaRoad,Monticello,MN 1)Theapplicantimplementimprovedlandscapingalongthesouthedgeofthesubject property,tosoftenthetransitionbetweenthecommercialuseandresidential neighborhoodstothesouth.Theseimprovementsshouldcomplywiththelandscaping standardsoftheZoningOrdinance,Section4.11. 2)Theapplicantsshallprovideevidencethattheyhaveprovidedadequatewaterand sanitarysewerserviceonthesubjectpropertythroughsubmissionofanexistingand proposedutilityplan. 3)Theapplicantsshallprovideagradinganddrainageplanforreviewandapprovalbythe CityEngineer. 4)TheapprovaloftrucksalesandrepairasaconditionaluseintheB-3Districtshallbe basedonthestandardsforsaiduseascurrentlydescribedin Section5.2(G)(8)ofthe ZoningOrdinance. 5)TheapprovalofautosalesandrepairasaconditionaluseintheB-3Districtshallbe basedonthestandardsforsaiduseascurrentlydescribedinSection5.2(F)(3)Auto Repair–MinorandSection5.2(G)(1)AutomobileRepair–MajoroftheZoning Ordinance. 6)Theapplicantsshallprovideevidencethatexistingsitelightingmeetstheheightand illuminationrequirementsdescribedinSection4.4(E)oftheZoningOrdinance. 7)Theapplicantsshallsubmitanapplicationforasignpermitmeetingtherequirementsin Section4.5oftheZoningOrdinancebeforechangingoraddinganyadditionalsignageon thesubjectproperty. 8)Theapplicantsdemonstratecodecomplianceforfinalcurbcutaccess,stall,aisle,and drivewaydesignonthesubjectproperty. 9)Theapplicantsprovideevidencethatnositeparkingareasarelocatedoverexisting publicdrainageorutilityeasements. 10)Theapplicantprovidesforinstallationofacontinuouscurbsystembarrieraroundthe parking,circulation,anddisplayareasofthesite. 11)TheapplicantsdemonstratethattheyhaveaddressedtherequirementsofSection4.9of theZoningOrdinancepertainingtooff-streetloadingstandards. 12)Allautorepairservicesonthepropertybedesignatedtothenorthbuildingonthe property,tomaintaincompliancewiththerequirementforaminimum600feetbuffer betweenthisuseandresidentialzonestothesouth. 13)Norepairservicesmaybeperformedoutdoors,anddoorsenclosingtherepairfacilities shouldremainshuttoavoidanyexcessnoise. CityCouncilAgenda:12/10/12 1 12.ConsiderationofapprovinganAgreementwithMaasAuto/BedrockMotorsforcity wateraccessat3887ChelseaRdWest (currentPID155-500-104306)(AS/BP/MT) A.REFERENCEANDBACKGROUND: CitystaffhasreceivedarequestforCounciltoconsideranagreementrelatedtowater accesswithMaasAuto/BedrockMotorsforthepropertylocatedat3887ChelseaRd West. Twobuildingscurrentlyexistatthislocation.Thenorthbuilding(closesttoI-94)is connectedtotheCity’ssanitarysewersystem.Thesouthbuildinghasnosewer connection.NeitherbuildingisconnectedtoCitywaterservices.Thenorthbuildinghas aprivatewellonsite,theotherbuildinghasnowaterservice.Thewellismonitoredbya citywatermetertomeasureflowinordertobillforseweruse. ThepropertywasoriginallyconnectedtotheCityofMonticellosewersystemon November3,2003.Priortothattime,thesitewasservedbyaprivatesepticsystemand well.TheCitysewersystemwasinstalledandavailabletothatpropertyin1995.City ordinancestatesthatapropertyhastoconnecttotheCitysewersystemwithinthree(3) yearsafterthecityserviceisavailable.Currentordinancedoesnotmakethesame requirementofcitywateruntilcertaindevelopmentcriteriadictatesviathesubdivision ordinance. In2003,D&DBusCompanyownedthepropertyandwassellingittoDennyHecker.At thattime,theCityofMonticellowouldnotallowMr.Heckertofurtherdevelopthe propertyunlessitwasconnectedtothecitysewersystem,consistentwithCityordinance. Thenewpropertyownercompliedandcompletedtheconnection.Thepropertyhasa 6”sewerservicetothepropertyline;atthatpointitisreduceditto4”,whichservicesthe office/shop.SchluenderConstructioncompletedtheinstallationofthisservice.The applicanthasindicatedthatitistheirintentiontoconnectsanitarysewerservicetothe southbuildingiftheiramendmentrequestforautorepairandsubsequentCUPrequestfor thesameareapproved.TheapplicantunderstandsthattherewillbeSACcharges applicableatthattime. Atthetimeofthe2003propertysale,itwasalsosuggestedbytheCitytoboththeseller andthenewownertoinstallCitywaterserviceusinga1”inchwaterlinetosupplythe office/shopbuilding.Neitherpartywantedtoincurthatextracostatthattimeand,as such,Citystaffinstalledacitywatermeteronthewell. Thepropertyhasan8”waterserviceinstalledtothepropertylinewhichisavailablefor use.TheWaterAccessChargeisapproximately$3,000perbuildingdependentonsizeof waterlinewhenserviceconnectionisestablishedtoeitherorbothbuildings. StaffhaspreparedtwoalternativesforCouncilconsideration.However,bothoptions relyontheapplicant’ssubmissionofarchitecturalbuildinginformationverifying requirementsforwaterandsewerservicesforoccupancypurposes.Inshort,the CityCouncilAgenda:12/10/12 2 applicantmustverifythatallbuildingandfirecodescanbemetwithcurrentand proposedwaterandsewerservices. 1.BedrockMotorsisseekingapprovalofaplat,andassuch,theCitymayelectto requireconnectiontoCitywaterandsewerforallbuildingsonthesiteintendedfor occupancy,consistentwithCityCode(WaterandSewersection)andSubdivision Ordinance.IfCouncilrequiresconnectionforbothbuildingsatthepresenttime,the propertyownermayenterintoanassessmentagreement,whichwouldallowthe WACandSACforbothbuildingstobeassessedoveraperiodoftime. 2.IfCouncilwouldliketoprovideBedrockMotorswiththeoptiontodelaywater serviceconnection,anagreementcouldbeexecutedallowingawaiverfora recommendedperiodofthreeyearsforoneorbothbuildings.Attheendofthethree years,BedrockMotorswouldberequiredtoconnectandpaytheapplicableWAC chargesinfull.Anadditionalagreementtriggerwoulddictatethatanysite expansion,includingadditionalpavementorbuildingexpansion,wouldrequire connectionandpaymentofapplicablecharges. Underthisoption,itissuggestedthatconditionsbeadoptedasshownunderthe alternativeactions. ThiswaivermayonlybeofferediftheapplicantisabletoverifythatCitywaterisnot requiredtomeetoccupancystandardsperbuildingandfirecode. Theapplicanthasindicatedthatitistheirdesiretosignawaiveragreement,Alternative #2below. A1.BudgetImpact:Wateraccesschargesfrom2012FeeSchedulewouldapplyto thisprojectifcityservicesareconnectedasindicatedinAlternative#1.If connectionismadeinafutureyear,therateswouldbeappliedfromtheFee Scheduleinplaceatthattime. A2.StaffWorkloadImpact:WaterandSewerDepartmentstaffwouldbeinvolved duringtheconnectionprocessandwouldalsoberesponsibleformonitoring readingsifthecurrentwellusageiscontinued.TheBuildingDepartmentwillbe responsibleforreviewingplansandspecifications,aswellasareviewbythe city’sFireMarshall. B.ALTERNATIVEACTIONS: 1.MotiontoapproveanAssessmentAgreementandWaiverofHearingwithMaas Auto/BedrockMotorsforwateraccesschargestorunfor5yearsat4.75%starting January1,2014,contingentuponconnectiontocitywaterservicespriorto occupancyofthebuildingsat3887ChelseaRdWest(currentPID155-500- 104306). CityCouncilAgenda:12/10/12 3 Note:DeveloperalsohastheoptionofsigninganAssessmentAgreementand WaiverofHearingforsewerconnectionchargesthatmaybeincurred. 2.MotiontoapproveanAgreementwithMaasAuto/BedrockMotorstoallowthem uptothreeyearstoconnecttheirbuilding(s)tocitywaterservicesat3887 ChelseaRdWest(currentPID155-500-104306),subjecttothefollowing conditions: a.Allapplicablebuildingandfirecodesmustbemet. b.Adequatefireprotectionisinstalledandmaintainedaccordingtobuilding code. b.Newcertificateofoccupancyisissuedandconditionsaremet. c.Meterinstalledoncurrentwellshallbeleftinplaceuntilpropertyis connectedtocitywaterservices. d.Noadditionalwellsshallbeinstalledontheproperty. e.Noextensionofnon-city(well)waterservicesshallbeallowedonthe property. f.OwnerwillbebilledforthetotalcostoftheWaterAccessChargeperfee scheduleatthetimeofconnection. g.Anysiteexpansion,includingadditionalpavementorbuildingexpansion, wouldrequireconnectionandpaymentofapplicablecharges. 3.MotiontonotapproveanyAgreementatthistime. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1or#2,whichisconsistentwithformeragreementsandwill reimbursetheCityforcostsassociatedwiththeimprovementsatthissite. D.SUPPORTINGDATA: A.ApplicantNarrative B.Title7,Chapter2,Section3–Water&Sewer/PrivateWaterSystems C.Title11,Chapter7,Section3–SanitarySewerandWaterDistributionImprovements Project Narrative November 05, 2012 City of Monticello Attn: Angela Schumann 505 Walnut Street Monticello, MN 55362 RE: CUP, Ordinance Amendment, Variance, and Final Plat Applications Bedrock Motors 3887 Chelsea Road West, Monticello, MN Request Bedrock Motors (Maas Automotive Group) is requesting Conditional Use Permit, Ordinance Amendment, Variance, and Final Plat application approvals related to property at 3887 Chelsea Road West, Monticello. Automobile dealership and related business operations are proposed uses of the site in similar fashion to previous use of the site. The property is zoned B-3 and a number of the items of our request are related to specific items and limitations of the most current B-3 requirements. Background The Maas Family started in the automotive business on Main Street in Rogers MN in 1976. It was located on the now vacant lot next to the current police station and across the street from the Well Fargo bank building. We have been involved in the automobile business for 35 years and have been involved in multiple sectors of the industry. Current operations for Bedrock Motors include stores in three Minnesota communities including Rogers, Blaine, and Inver Grove Heights. Operations at each store are similar. We recommend visiting our website at www.bedrockmotors.com and any of our existing stores to see the quality, management/organization, and pride we take in operating our businesses. We anticipate maintaining a skilled employment staff of approximately 15 people at the Monticello location with duties including sales, finance and office, shop management, repair technicians, and detail technicians. Project Narrative, Bedrock Motors Page 2 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Conditional Use Permit Conditional Use Permit is requested for the following activities: • Automobile and Truck sales retail and wholesale • Automobile and Truck repair minor and major • Online auction of vehicles and related equipment We propose to provide the following services: retail and wholesale sales of used cars, trucks, and vans (light, medium, and heavy duty) and on occasion, motor homes, boats, and recreation vehicles as well as repair, maintenance, and servicing (including incidental storage during such services). We intend to display vehicles both outside and inside in a comfort controlled show room. Hours of operation are proposed to be; Sales: M-F 8:30AM to 8:00PM, Saturday 8:30AM to 5:00PM, Sunday closed Service: M-F 8:30AM to 8:00PM, Saturday 8:30AM to 3:00PM, Sunday closed We propose to offer mechanical repair services both retail and wholesale on all vehicle types from minor to major repairs, including tires and accessories. We will also offer re-conditioning services retail and wholesale, as well as car and truck rental. The facility will also allow us to service and maintain our company cars and trucks. Delivery of most vehicles to the site will be by truck. It is anticipated that the requested Conditional Use Permit will not adversely affect the neighboring businesses. The traffic and activities generated by the business is similar to previous use of the property, and will not adversely impact existing access roads. Online auction sale is proposed to be operated through a variety of online auction vendors (i.e. eBay, craigslist, K-Bid, etc.). Auction sales activity is intended to be limited to vehicles and related equipment. Any auction sales of vehicle related equipment not attached to a vehicle would be stored indoors. No live site auction activity is proposed. Ordinance Amendment Ordinance Amendment is requested for the following: • Truck sales and repair minor and major Truck sales and repair are permitted uses in Industrial zoning districts, and amendment is necessary to allow these uses in the B-3 zoning district of this property. Truck and related equipment sales and repair are anticipated to be a smaller component of the business. Truck sales and repair is intermittent and are at times a trade component of vehicle sales activity. We anticipate truck sales display to be a maximum of 20% (approximately 28 stalls) of the total vehicle display area. Truck sales display is proposed to be limited to display areas north and west of the existing buildings. Project Narrative, Bedrock Motors Page 3 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Variance Requests Current code requirements are such that existing buildings and some existing site improvements are non-conforming and would require significant demolition and replacement to be compliant. Existing site improvements were previously approved by CUP that allowed operations of the previous dealership. Due to vacancy and non-use, previous CUP approvals have expired. Demolition and replacement of buildings and site improvements is not a viable option and is a significant hindrance to operating at this site. Variances are requested for the following: • Building size; 40,000 sf min size (11,800 sf existing approximately) • Curb around existing pavement area • Landscape per current code requirements • Water service to existing buildings No changes to the existing building footprint, paved parking lot area, landscape, drainage, or site lighting are proposed at this time. Maintenance improvements would be undertaken on the exterior of the buildings and on select site improvements only. We intend to fully utilize the existing site improvements for vehicle display and operation of the business. Improvements would be undertaken on the interior of the buildings as necessary. We are requesting to continue to use the existing on-site well for water source. The existing well is located on the north side of the northerly building, and provides water source for the northerly building only. No water is used in the southerly building. Sanitary sewer service is connected to the City sanitary sewer in Chelsea Road. Water usage is provided by a meter. We propose payment for City sanitary sewer service be based on water usage as measured by the meter. Final Plat Currently the property consists of two separate parcels. The former frontage road Oakwood Drive adjacent to I-94 was vacated and is a small parcel with no principal building improvement. We understand a sign permit is possible for a sign placed on the small parcel adjacent to I-94. We strongly believe the success of the business at this site is going to be related to our ability to attract customers because of visibility from I-94, and that signage adjacent to I-94 is critical. Final Plat approval is requested to combine the parcels into one lot. Once final plat is of record, we anticipate securing signage permits necessary for appropriate business signage. Project Narrative, Bedrock Motors Page 4 of 4 3887 Chelsea Road W., Monticello, MN November 05, 2012 Project Schedule We have secured the property by purchase agreement to date. We anticipate the following schedule: • City approvals December 2012 • Take ownership of the property January 2013 • Interior building improvements Spring 2013 • Exterior maintenance and readiness Spring 2013 • Commence dealership operations Summer 2013 We know this business, and this business survives by our ability to attract customers, provide quality products, provide quality service, and provide a pleasant environment for our customers. We believe the facility, with the modification we are proposing, will function at it highest and best use, and will allow the business to succeed. Thank you for your consideration Ron Maas Bedrock Motors (Maas Automotive Group) 13830 Northdale Blvd Rogers, MN 55374 763-428-5555 office 612-325-2211 cell City CouncilAgenda:12/10/12 1 13.ConsiderationofadoptingResolution#2012-113authorizingAdvertisementforBids forScrewPressandAerationBlowersforPhase1ofWasteWaterTreatment FacilityBiosolidsDewatering,EnergyEfficiency,HeadworksandSite Improvements,CityProject#12C003 (BW) A.REFERENCEANDBACKGROUND: CouncilisbeingrequestedtoadoptResolution#2012-113authorizingadvertisingfor bidsfortwopiecesofequipmentforPhase1oftheWasteWaterTreatmentFacility BiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements,City Project#12C003.Thetwopiecesofequipmentincludeonescrewpressandtwoaeration blowers. OnApril23,2012,CouncilauthorizedaFeasibilityReportforCityProjectNo.12C003 whichconsideredimprovementstotheWasteWaterTreatmentFacility(WWTF)forthe purposeofaddressingpendingbiosolidsmanagementissues,improvingoperating efficiencies,extendingthelifeofdisposableequipment,improvingthesafetyofthe system,andothernecessarymaintenanceitems.ThisFeasibilityReportwascompleted andacceptedbytheCityCouncilonOctober8,2012. TheschedulefortheproposedimprovementsasdefinedwithintheFeasibilityReport identifiestheneedtopre-purchasecertainpiecesofequipmentthathavelongleadtimes betweenthetimetheyareorderedandtheirdeliverytothesitetoensuretheprojectcan becompletedonschedule. Atthistime,staffisrequestingCouncilauthorizationtopublishadvertisementsforbids forasinglescrewpresstoallowourbiosolidstobedewateredto16%solids,andfortwo sequencingbatchreactor(SBR)tankaerationblowers.Specificationsforthisequipment havebeendevelopedandareavailableforCouncilreview. TheFeasibilityReportproposestobidandconstructtheimprovementsintwophasesto allowthePhase1improvementstobeconstructedandoperationalbyNovember1,2013. ThisinturnwouldallowtheCitythegreatestflexibilityformanagingitsbiosolids,and forallowingthebiosolidsfarmpropertytobeusedforotherpurposesifsodesired.The Phase2improvementscouldthenfollowcloselybehindthePhase1improvements. ThePhase1improvementsincludethebiosolidsdewateringandenergyefficiency improvementswhicharethemostcriticalimprovements.Thisisbecausethedewatering improvementswillallowtheCitytodewaterourclassBbiosolidsto16%orgreater solidscontenttherebyallowingtheCitytolandfillourclassBbiosolids,partnerwitha regionalbiosolidsdryingfacilitytodrythemtoaclassAproduct,orfindawaytoapply themontheCity-ownedbiosolidsfarmpropertyusinganewapplicationprocess.This willthenallowtheCitytosellorusethebiosolidsfarmpropertyforotherpurposes,orto continuefarmingit.Thecontinueduseofthefarmwillrequireadditionalinvestigation andisnotintendedtobetheoptionselected.Theenergyefficiencyimprovementsare criticalasthesoonertheseimprovementsarecompletedthegreaterthereturnonthe investmentwillbeduetotheenergysavingsrealizedovertime. City CouncilAgenda:12/10/12 2 ThePhase2improvementsincluderelocatingtheheadworksfacility,constructinga largerinfluentwet-well,andcompletingmiscellaneoussiteimprovements.Whilethese improvementsarenotconsideredtobeascriticalatthistime,additionalcostsavingswill berealizedwiththeseimprovementsandtheywillbenefittheoveralloperationsand safetyoftheplant,itsstaff,andnearbyresidents. TheCouncilgavepreliminaryapprovaltofinancetheimprovementswithG.O.revenue bonds.OnSeptember24,2012,Councilpassedaresolutionstatingitsintenttoseek reimbursementforallimprovementcostsfrombondproceeds.Atthistime,other potentialfundingoptionsarelimitedbecauseoftheircommitmenttodebtserviceon priorbonds.AreviewofthecurrentsewerrateshasdeterminedthatthePhase1 improvementscanbefundedatcurrentrates.However,thePhase2improvementsmay requireaslightrateincreasetoaccommodatetheestimatedbondpaymentsforthese improvements.AfullraterecommendationwillbeprovidedtotheCityCouncilatan upcomingmeeting. ThePhase1improvementsarestillproposedtobeoperationalbyNovember1,2013, assumingnumerousdeadlinescanbemetthroughoutthedesignandconstructionprocess, whichincludesCouncil’sauthorizationthiseveningtopre-purchasethescrewpressand aerationblowersduetotheirextensivemanufacturinganddeliverytimelines. Inthefollowingagendaitem,staffwillberequestingCouncilauthorizationtoprepare plansandspecificationsforPhase2improvementswhichareanticipatedtobebidinthe summerof2013. A1.BudgetImpact:Theestimatedcostforpurchasingthedewateringscrewpressis $400,000.Theestimatedcostforpurchasingtheaerationblowersis$250,000. Thecostsassociatedwiththisitemareroughly$500toadvertisebidsinthe MonticelloTimesandFinanceandCommercepapers,plusanestimated$2,500 forVeoliaandWSBstafftorespondtobidder’squestionsasneeded,andtoassist withthebidopeningsincludingcheckingbidsforerrorsandomissionsand tabulatingthebids. A2.StaffWorkloadImpact:Staffimpactsrelatedtothisitemareanticipatedtobe minor. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-113authorizingAdvertisementforBidsfor ScrewPressandAerationBlowersforPhase1ofWasteWaterTreatmentFacility BiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements, CityProject#12C003. 2.MotiontodenyadoptingResolution#2012-113atthistime. City CouncilAgenda:12/10/12 3 C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1tomeetthedesiredconstruction completiondeadlineofNovember2013. D.SUPPORTINGDATA: Resolution#2012-113 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-113 AUTHORIZINGADVERTISEMENTSFORBIDSFORPURCHASING SCREWPRESSANDAERATIONBLOWERSFORPHASE1OF WASTEWATERTREATMENTFACILITYBIOSOLIDSDEWATERING, ENERGYEFFICIENCY,HEADWORKSANDSITEIMPROVEMENTS CITYPROJECTNO.12C003 WHEREAS,pursuanttoresolutionsapprovedbytheCityCouncilonApril23,September24, andOctober8,2012,theCityEngineerhaspreparedspecificationsforthescrewpressand aerationblowersforthePhase1improvementsoftheWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovementsproject;and, WHEREAS,theCityEngineerhaspresentedsuchspecificationstotheCouncilforapproval; and, WHEREAS,thepurchaseofsuchequipmentinadvanceofbiddingtheremainderofthePhase1 improvementsisrequiredtoallowtheimprovementstobecompletedbyNovember2013. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchspecifications,acopyofwhichisonfileintheofficeoftheCityClerk,arehereby approved. 2.TheCityClerkshallprepareandcausetobeinsertedintheofficialpaperandintheStar Tribune,FinanceandCommerceand/orConstructionBulletinadvertisementsforbidsfor purchasingsuchequipmentundersuchapprovedspecifications.Theadvertisementsshall bepublishednolessthanthreeweeksbeforethelastdayforsubmissionofbids,oncein theCity’slegalpublicationandatleastonceineitheranewspaperpublishedinacityof thefirstclassoratradepaper.Tobeeligibleasatradepaper,apublicationshallhaveall thequalificationsofalegalnewspaperexceptthat,insteadoftherequirementthatitshall containgeneralandlocalnews,suchtradepapershallcontainbuildingandconstruction newsofinteresttocontractorsinthisstate,amongwhomitshallhaveageneral circulation. Theadvertisementsshallspecifytheequipmenttobepurchasedandshallstatethatbids forthescrewpresswillbeopenedat2p.m.onJanuary8,2013andthattheawardofthe bidandtheresponsibilityofthebidderswillbeconsideredbytheCityCouncilat7p.m. onJanuary14,2013intheCouncilChambersofCityHall,andthatthebidsforthe aerationblowerswillbeopenedat2p.m.onJanuary17,2013andtheawardofthebid andtheresponsibilityofthebidderswillbeconsideredbytheCityCouncilat7p.m.on January28,2013intheCouncilChambersofCityHall. Anybidderwhoseresponsibilityisquestionedduringconsiderationofthebidwillbe givenanopportunitytoaddresstheCouncilontheissueofresponsibility.Nobidswill beconsideredunlesssealedandfiledwiththeClerkandaccompaniedbyacashdeposit, cashier’scheck,bidbondorcertifiedcheckpayabletotheCityfor5%oftheamountof suchbid. ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: ________________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:12/10/12 1 14.ConsiderationofadoptingResolution#2012-114authorizingpreparationofPlans andSpecificationsforPhase2ofWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovements,CityProject #12C003 (BW) A.REFERENCEANDBACKGROUND: CouncilisbeingrequestedtoadoptResolution#2012-114authorizingpreparationof PlansandSpecificationsforPhase2ofWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovements,CityProject #12C003. OnApril23,2012,CouncilauthorizedaFeasibilityReportforCityProjectNo.12C003 whichconsideredimprovementstotheWasteWaterTreatmentFacility(WWTF)forthe purposeofaddressingpendingbiosolidsmanagementissues,improvingoperating efficiencies,extendingthelifeofdisposableequipment,improvingthesafetyofthe system,andothernecessarymaintenanceitems.ThisFeasibilityReportwascompleted andacceptedbytheCityCouncilonOctober8,2012. TheFeasibilityReportproposestobidandconstructtheimprovementsintwophasesto allowthePhase1improvementstobeconstructedandoperationalbyNovember1,2013. ThisinturnwouldallowtheCitythegreatestflexibilityformanagingitsbiosolids,and forallowingthebiosolidsfarmpropertytobeusedforotherpurposesifsodesired.The Phase2improvementscouldthenfollowcloselybehindthePhase1improvements. ThePhase1improvementsincludethebiosolidsdewateringandenergyefficiency improvementswhicharethemostcriticalimprovements.Thisisbecausethedewatering improvementswillallowtheCitytodewaterourclassBbiosolidsto16%orgreater solidscontenttherebyallowingtheCitytolandfillourclassBbiosolids,partnerwitha regionalbiosolidsdryingfacilitytodrythemtoaclassAproduct,orfindawaytoapply themontheCity-ownedbiosolidsfarmpropertyusinganewapplicationprocess.This willthenallowtheCitytosellorusethebiosolidsfarmpropertyforotherpurposes,orto continuefarmingit.Thecontinueduseofthefarmwillrequireadditionalinvestigation andisnotintendedtobetheoptionselected.Theenergyefficiencyimprovementsare criticalasthesoonertheseimprovementsarecompletedthegreaterthereturnonthe investmentwillbeduetotheenergysavingsrealizedovertime. ThePhase2improvementsincluderelocatingtheheadworksfacility,constructinga largerinfluentwet-well,andcompletingmiscellaneoussiteimprovements.Whilethese improvementsarenotconsideredtobeascriticalatthistime,additionalcostsavingswill berealizedwiththeseimprovementsandtheywillbenefittheoveralloperationsand safetyoftheplant,itsstaff,andnearbyresidents.Inaddition,thebidsforthePhase2 improvementsmaycomeinlowerifbidinconjunctionwiththePhase1improvements. Forthesereasons,staffrecommendspreparingplansandspecificationsandbiddingthe Phase2improvementsinconcertwiththePhase1improvements. CityCouncilAgenda:12/10/12 2 TheestimatedcostsforthePhase2improvementsis$3,672,000.TheCouncilgave preliminaryapprovaltofinancetheimprovementswithG.O.revenuebonds.On September24,2012,Councilpassedaresolutionstatingitsintenttoseekreimbursement forallimprovementcostsfrombondproceeds.Atthistime,otherpotentialfunding optionsarelimitedbecauseoftheircommitmenttodebtserviceonpriorbonds.Areview ofthecurrentsewerrateshasdeterminedthatthePhase1improvementscanbefundedat currentrates.However,thePhase2improvementsmayrequireamodestrateincreaseto accommodatetheestimatedbondpaymentsfortheseimprovements.Afullrate recommendationwillbeprovidedtotheCouncilatanupcomingmeeting.Additionally, asupplementalreimbursementresolutionforPhase2willberequired. A1.BudgetImpact:Thetotalestimatedcostforpreparingplansandspecifications forPhase2oftheWasteWaterTreatmentFacilityBiosolidsDewatering,Energy Efficiency,HeadworksandSiteImprovementsis$271,276.Thisincludescosts forbothWSBandAssociatesandVeoliaWater.VeoliaWater’snot-to-exceed feefortheirportionoftheworkasrequiredtoprepareplansandspecificationsis $65,300.WSBandAssociatesnot-to-exceedfeeis$205,976.Copiesofboth serviceproposalsareattachedassupportingdata.PleasenotethatWSB’s proposalincludescostsforbiddingandconstructionservicesthatareoverand abovethedesigncoststhatCouncilisbeingaskedtoapproveatthistime. Thecostforthisworkcanbefundedthroughthebondissuethatisproposedfor thePhase1improvements.Staffisdevelopingarecommendationregarding makingthebondpaymentsusingthesewerratefund. A2.StaffWorkloadImpact:WorkloadimpactstoseveralstaffinEngineeringand PublicWorksareanticipatedtobemoderateasaresultofthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-114authorizingpreparationofPlansand SpecificationsforPhase2ofWasteWaterTreatmentFacilityBiosolids Dewatering,EnergyEfficiency,HeadworksandSiteImprovements,CityProject #12C003. 2.MotiontodenyadoptingResolution#2012-114atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: Resolution#2012-114 VeoliaWaterPhase2DesignServicesProposal WSBandAssociatesPhase2ServicesProposal Phase2CostSpreadsheet CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-114 AUTHORIZINGPREPARATIONOFPLANSANDSPECIFICATIONSFOR PHASE2OFWASTEWATERTREATMENTFACILITYBIOSOLIDSDEWATERING, ENERGYEFFICIENCY,HEADWORKSANDSITEIMPROVEMENTS CITYPROJECTNO.12C003 WHEREAS,pursuanttoResolution#2012-079adoptedbytheCityCouncilonSeptember24, 2012,aPublicHearingwasheldonOctober8,2012at7p.m.,wheretheCouncilconsideredthe proposedimprovementsforsaidfacilityinaccordancewiththeFeasibilityReportandthe potentialassessmentofaffectedpropertiesforalloraportionofthecostoftheimprovements pursuanttoMinnesotaStatutes,Chapter429;and, WHEREAS,onSeptember25th,2012theClerkgavemailedandpublishednoticeofsuch hearingandimprovementsasrequiredbylaw;and WHEREAS,onOctober8,2012,theCityCouncilapprovedResolution#2012-087authorizing thepreparationofplansandspecificationsfortheproposedPhase1improvementsforsaid facilityinaccordancewiththeFeasibilityReportanddeferredauthorizingthepreparationof plansandspecificationsforPhase2improvementsuntilalaterdate. NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA: 1.Suchimprovementsarenecessary,cost-effectiveandfeasibleasdetailedinthe FeasibilityReport.ThetotalcostofthePhase2improvementsisestimatedat$3,672,000 (Headworks,InfluentWet-WellandSiteImprovements). 2.TheCityEngineerisherebydesignatedastheengineerforthisimprovement.The engineershallprepareplansandspecificationsforthemakingofsuchimprovements. ADOPTEDBY theMonticelloCityCouncilthis10th dayofDecember,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: ________________________________________ JeffO’Neill,CityAdministrator December 5, 2012 Mr. Bruce Westby, City Engineer Mr. Robert Paschke, Public Works Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Reference: Wastewater Treatment Plan Upgrades – Phase 2 Design Services Dear Misters Westby and Paschke: Veolia Water North America Central LLC (Veolia) is pleased to offer this proposal for design phase services for the Phase 2 upgrades to the wastewater treatment plant in Monticello, MN. The work scope for Phase 2 is taken from the Technical Memo that was performed by Veolia in November 2011, and covers the recommended WWTP upgrades that are not included in the Phase 1 design which is in progress at this time. Similar to Phase 1, Veolia will maintain a working relationship with the City’s consulting engineer, WSB, but will not supervise WSB, per the City’s direction. This proposal describes the scope of services that are to be performed by Veolia, under direct contract to the City of Monticello, and a Not-to-Exceed fee for the proposed Phase 2 Monticello WWTP Upgrades. Phase 2 is defined as design phase engineering services for a new headworks (grit, screenings and flow measurement) system, new influent wet well, and new influent pumps. Other items that might be included in Phase 2 are plant roadway improvements, removal of the existing gravity belt thickener, and demolition of the existing Improheat sludge pasteurizer, but Veolia would have no involvement in those work items except for a review of WSB’s work product. Veolia Scope of Services – Headworks and Influent Pump Station – Phase 2 Veolia’s scope of services relative to the new Headworks and Influent Pump Station in Phase 2 includes: • Agree on a contract with Monticello and create the new project in Veolia’s accounting and project management system. • Attendance at a Design Team Kickoff Meeting on site by Veolia’s Project Manager and Process Engineer. During the same trip do additonal field investigation and collect information on existing equipment. • Select equipment types and sizes for the grit removal and disposal, screenings removal and disposal, influent flow measurement, septage receving, and associated accessories. • Conceptual layout the Headworks to match the limited available space on the site. WSB will provide final engineering and design drawings in CAD. (WSB will perform a topographical survey). • Size the new influent wet well, working with WSB CAD, to maximize volume in the available space on the site. (WSB will analyze the soils to determine how deep the new wet well can be reasonably constructed). Also work with WSB to set elevations and piping so that the new wet well can overflow to the existing wet well. • Select new VFD-driven submersible influent pumps, to be piped into the existing discharge header that pumps up to the SBR treatment system. • Write the technical specifications for the grit removal equipment, screenings equipment, parshall flume, and influent pumps, in a format that can be inserted into a complete book of project bid specifications (by WSB). • Assist the City in evaluating the construction bids. • Coordination with the Instrumentation &Control (I&C) Design Engineer. We have assumed that the I&C Engineer, working as part of the WSB design team, will do Process and &Instrumentation Diagrams (P&ID’s). Veolia will mark up the piping and equipment information on the P&ID’s. The P&ID’s would then be used by WSB to do the piping and electrical design. • Advise WSB on piping design and building layout, for the production of design drawings by WSB. • Review all design bid drawings and specifications produced by the WSB design team. • Attend up to four design review meetings on site and/or by telephone. • Monthly reports to the City on Veolia’s work scope. Specifically Excluded From Veolia Scope of Services – Phase 2 Design The following are work scope items that are assumed to be in the scope of the City’s consulting engineer, WSB, and are therefore specifically excluded from Veolia’s work scope: • All Computer Aided Drafting (CAD). • Structural design. • Architectural Design. • Electrical Design. • Instrumentation and Control (I&C) Design. • HVAC Design (Veolia will advise WSB if requested). • Plumbing Design (Veolia will advise WSB if requested). • Process Piping Design. • Project Management. • Cost Estimating (Veolia will obtain budgetary quotes for the major equipment we select). • Technical Speficifications other than what is noted above. • “Front End” contractual specifications. • Reproduction of drawings and specificaitons. • Construction Phase Services. Phase 1 Project Staffing Veolia is prepared to staff the first phase of this project with engineering and construction professionals who are experienced in similar projects and with Monticello. The Principal-in-Charge for this project is John Wood, President of Veolia Water NA Central LLC. Mr. Wood is responsible for all projects in the VWNA Central Region and is fully engaged in Veolia’s ongoing operations and maintenance project at Monticello. Veolia’s Monticello O&M Project Manager, Chuck Keyes, and Area Manager Margaret (Peg) Becker will assist in coordinating our work effort with our ongoing O&M project. The Project Manager for Veolia (not the project as a whole) will be Lawrence (Larry) Koch. Larry authored the Technical Memorandum, has made numerous visits to Monticello to consult with City staff regarding the project, and is currently serving the same function on the Phase 1 design services. Larry is clearly familiar with the scope of the work, which came out of the Tech Memo. Larry is a Registered Professional Mechanical Engineer in a number of states, including Minnesota, and has personally performed design work, construction management and project management on many Veolia projects. His experience includes both the traditional office engineering environment and, for the past 10 years, on-site assignments at VWNA projects, where he has performed engineering, construction management and project management. For Phase 2 Larry will continue to be Veolia’s point of contact, will do the field work, attend project meetings, write the technical equipment specifications, advise WSB, and serve in a Quality Control role, reviewing all work on the project and advising the City. Larry will work closely with WSB but will not supervise WSB. Stacy Passaro, owner of Passaro Engineering, LLC is a Professional Civil Engineer who routinely works on projects for Veolia Water, usually in Milwaukee, WI. Stacy will be the lead process engineer responsible for the selection of the major equipment for the Headworks and the Influent Pump Station, hydraulic calculations. marking up P&ID’s, developing the Headworks layout, and reviewing WSB’s drawings. Stacy will attend the initial kick off meeting/field investigation on site. After that she will attend meetings by telephone. Greg Hoover is a Registered Professional Civil Engineer and Project Manager who works with Larry Koch in the VWNA Central Capital Program Management (CPM) group. His role on this project will be to assist the Project Manager and handle the accounting side of the project for Veolia. Veolia Not-to-Exceed Fee – Phase 2 Design Sr. Project Manager (Koch) Labor 248 hours at $150/hour = $37,200.00 Sr. Project Engineer (Passaro) Labor 124 hours at $150/hour = $18,600.00 Project Manager (Hoover) Labor 40 hours at $125/hour = $ 5,000.00 Expenses at Actual Plus 10% $ 4,500.00 Total $65,300.00 TOTAL NTE FOR DEWATERING AND AERATION BLOWERS = $65,300.00. The hours per person are estimates and could vary, as could the expenses, but the total Not-to- Exceed fee will be as shown. Not Included but Suggested Veolia Construction Phase Services Construction phase services are not included in Phases 1 or 2 at this time. Looking ahead, the suggested Veolia work scope for the construction phases of the work includes: • Attend Construction Phase Pre-Bid Meeting on site. • Assist in the review of bids. • Attend monthly construction meetings on site. • Assist with final inspection and punch list on site. • Lead the start-up and acceptance of the Headworks and Influent Pump Station process equipment. Participate in training to be provided by the manufacturer and the I&C Engineer. • Monthly reports to the City on Veolia’s work scope. Thank you for reviewing this proposal. We look forward to meeting with you on September 24 in Monticello. If you any questions please feel free to contact me, Chuck or Peg. Very truly yours, Larry Koch, P.E. cc: John Wood Peg Becker Chuck Keyes Greg Hoover Eric Robben Stacy Passaro