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City Council Agenda Packet 11-13-2012
AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Tuesday, November 13, 2012 – 7 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order and Pledge of Allegiance 1A. Proclamation for Pancreatic Cancer Awareness Month 2A. Approval of Minutes – October 8, 2012 Regular Meeting 2B. Approval of Minutes – October 22, 2012 Regular Meeting 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements, and updates a. Citizen Comments: b. Public Service Announcements: 1) Home for the Holidays (11/30) c. Updates: 1) Wright County Historical Society (Terri Berg) 5. Consent Agenda: A. Consideration of approving payment of bills for November 13th B. Consideration of approving new hires and departures for City departments C. Consideration of adopting Resolution #2012-092 accepting a contribution from TDS Telecom for Home for the Holidays event D. Consideration of approving a Special Event permit allowing use of city property and resources for Frostbite Challenge activities taking place January 7-13, 2013. Applicant: Monticello Chamber of Commerce E. Consideration of approving application for a temporary liquor license for Monticello Lions for Frostbite Challenge on January 12, 2013 F. Consideration of approving an application for a temporary charitable gambling permit for a raffle conducted by the Monticello Chamber of Commerce SPECIAL MEETING 5:30 p.m. - Workshop (Employee Benefits) G. Consideration of adopting Resolution #2012-095 accepting Improvements and authorizing Final Payment to Schluender Construction, Inc. for the 2012 Stormwater Pond Improvements, City Project No. ZSTORM-2012 H. Consideration of adopting Resolution #2012-096 accepting work and approving final payment to Wright Hennepin Electric for 2011 Street Lighting Improvements, City Project No. 11C002 I. Consideration of approving a request for Conditional Use Permit for Entertainment/Recreation – Indoor Commercial, Places of Public Assembly, Restaurant and Retail uses under 10,000 square feet in the F-3 Sub-District of the CCD (Central Community District). Applicant: Hillside Partnership, LLC J. Consideration of approving a request for Amendment to Conditional Use Permit for Planned Unit Development as related to residential design standards for R-2A (Single-Family) District lots. Applicant: Sunset Ponds, LLC K. Consideration of adopting Resolution #2012-098 approving an Assessment Agreement for Spirit Hills Drainage Correction Improvements, City Project No. 2006-10C (PID 155-152-000020). Applicant: RW Land Holdings, LLC 6. Consideration of items removed from the consent agenda for discussion 7. Public Hearing - Consideration of adopting Resolution #2012-099 approving an assessment roll for delinquent miscellaneous accounts to be certified for 2013 payable tax year 8. Consideration of canvassing the election returns and adopting Resolution #2012-097 declaring the results of the 2012 General election for the City of Monticello 9. Added items 10. Adjournment PROCLAMATION WHEREAS, in 2012, an estimated 43,920 people will be diagnosed with pancreatic cancer in the United States and 37,390 will die from the disease, which is the fourth leading cause of cancer death in the United States; and WHEREAS, when symptoms of pancreatic cancer present themselves, it is late stage and 74 percent of pancreatic cancer patients die within the first year after diagnosis and 94 percent within five years; and WHEREAS, the incidence and death rate for pancreatic cancer are increasing, with significantly less money invested in pancreatic cancer research than in any of the other leading cancer killers; and WHEREAS, the Pancreatic Cancer Action Network is the national organization serving the pancreatic cancer community in Monticello and nationwide through a comprehensive approach that includes public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in Minnesota support those patients currently battling pancreatic cancer, as well as those who have lost their lives to the disease; and WHEREAS, the good health and well-being of the residents of Monticello are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. NOW, THEREFORE BE IT RESOLVED, that I, Clint Herbst, by virtue of the authority vested in me as Mayor of the City of Monticello, MN, do hereby proclaim: The month of November 2012 is hereby designated as Pancreatic Cancer Awareness Month in Monticello, Minnesota. __________________________ Clint Herbst, Mayor seal Date: ____________________ City Council Minutes – October 22, 2012 Page 1 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, October 22, 2012 – 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2. Approval of Minutes – October 15, 2012 Special Meeting LLOYD HILGART MOVED TO ACCEPT THE OCTOBER 15, 2012 SPECIAL MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 4-0. (Glen Posusta did not vote.) 3. Consideration of adding items to the agenda Boulevard Trees (Glen Posusta) 4. Citizen comments, public service announcements, and updates a. Citizen Comments: 1. Pat Sawatzke (625 W River Street, Monticello) introduced himself as a candidate for Commissioner District 2. He is the current commissioner representing the Monticello area. Mr. Sawatzke also talked about the state funding formula being proposed for the parks and trails portion of the special sales tax. He served on the statewide committee that put together the proposal that will go to the legislature for approval in the next session. 2. Sue Swiecichowski (154 W Broadway, Monticello) reported that Partners for Downtown Monticello is hosting Trick & Treat Downtown on Thursday, October 25th. They are planning for 400-800 trick and treaters. 2. Public Service Announcements: 1) MCC Halloween Kiddie Parade (10/27) – Angela Schumann invited the public to attend the Halloween parade and trick or treating at the MCC following the parade on Saturday, October 27th which starts at the old Walgreen’s parking lot. City Council Minutes – October 22, 2012 Page 2 2) General Election (11/6) – Cathy Shuman reminded the public about the upcoming general election on November 6th. Regular voting hours are from 7 a.m. to 8 p.m. at the Monticello Community Center gym. Absentee voting is currently taking place at the City Hall from 8 to 4:30 each day. The last day of absentee voting is Monday, November 5th until 5 p.m. that day. Absentee voting will also take place on Saturday, November 3rd from 10 a.m. to 3 p.m. at City Hall. 3) Bob Paschke reminded the public about leaf pickup on November 3rd. Must have leaves set out curbside by 7 a.m. 5. Consent Agenda: A. Consideration of approving payment of bills for October 22nd. Recommendation: Approve payment of the bill and purchase registers for October 22nd in the amount of $1,586,563.91. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify terminations for Parks. C. Consideration of adopting Resolution #2012-090 accepting contribution from Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2012-090 accepting donation of $250 from Tom Perrault to go to the General Fund. D. Consideration of adopting Resolution #2012-091 approving modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-5 per EDA recommendation. Recommendation: Adopt Resolution #2012-091 approving modification to the Tax Increment Financing Plan for TIF 1-5. E. Consideration of establishing a Fire Truck Study Committee and authorize preparation of plans and specifications for replacement or refurbishment of the ladder truck. Recommendation: Establish a Fire Truck Study Committee appointing Tom Perrault to serve as Council representative and authorize preparation of plans and specification for replacement or refurbishment of the ladder truck and associated apparatus. Study to include development of funding sources for truck, apparatus and modifications to the Fire Hall. F. Consideration of approving Snow Plowing/Removal Policy and Snowmobile Route for 2012-2013 season. Recommendation: Approve the 2012-2013 Snow Plowing/Removal Policy with changes as follows: City-maintained Sidewalks: Add “from 3554 Redford Ln to School Blvd” in the Groveland Area section. City-maintained Pathways: Add “from River City Extreme to Redford Ln” and “South side from Animal Hospital east to Edmonson Ave” to the School Blvd section. City Council Minutes – October 22, 2012 Page 3 BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION OF ITEM 9 FROM THE REGULAR AGENDA (now #5F) AND DESIGNATING TOM PERRAULT AS THE CITY COUNCIL REPRESENTATIVE IN ITEM #5E. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. 6. Consideration of items removed from the consent agenda for discussion No items were removed from the consent agenda. 7. Public Hearing – Consideration of adopting Resolution #2012-085 approving an assessment roll for delinquent utilities to be certified for 2013 payable tax year Wayne Oberg presented the list of delinquent utilities to be certified and displayed some graphs showing statistical information about current and prior years of delinquent utilities. Wayne Oberg noted that the delinquents are now being certified just once per year which should make it easier to compare data. Wayne Oberg explained that the total amount to certify is lower than some other recent years and pointed out that delinquent bills average $388.67. Glen Posusta asked if there was a way to prompt people to pay as there are some accounts with over $1000 past due. Wayne Oberg noted that City staff contacts bill payers several times to remind them of payments due and the money will eventually be collected if assessments are certified. Lloyd Hilgart asked if we have the ability to shut water off. Wayne Oberg explained that there are considerations to be made if Council would want to take that direction and City ordinances do allow that. Mayor Herbst opened the Public Hearing. The Public Hearing was closed as there were no public comments. BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2012-085 APPROVING THE ASSESSMENT ROLL FOR DELINQUENT UTILITIES TO BE CERTIFIED FOR 2012 PAYABLE TAX YEAR. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 8. Public Hearing – Consideration of adopting Resolution #2012-086 approving an assessment roll for delinquent miscellaneous accounts to be certified for 2013 payable tax year Wayne Oberg opened this item by presenting the total delinquent accounts receivable with the bulk of the delinquencies coming from 2 parcels: 155-152-000020 (Spirit Hills Drainage Correction Improvements) and 155-010-008020 (Clean-up at 713 W 6th St). Mayor Herbst opened the Public Hearing. City Council Minutes – October 22, 2012 Page 4 Tim Taylor (1820 NE 125th Ave, Blaine MN), owner of the property at 713 W 6th Street, spoke on behalf of his property and attempts on his part to evict the tenants that created the nuisance problems. Mr. Taylor is protesting the bill that was sent to the Holt’s but was never paid. He presented information purporting his claim that he was never notified of this nuisance or the subsequent invoice, and claims he should therefore not be assessed for this bill against his property. Mr. Taylor stated that he returned phone calls from messages left on his cell phone (for notifications that he said he never received) and he has the phone records as proof. Mr. Taylor also claims that he could have cleaned up the property for a lot less money and possibly, according to his research, he could have come out with a credit balance based on some of the items that were cleaned up and recycled. Clint Herbst asked whether the City has access to the inventory. Angela Schumann explained that the Sheriff’s Office issued a search warrant and removed the property. The Sheriff’s Office secured the property and made a complete inventory of the contents. Clint Herbst asked city staff if they could check on the possibility of retrieving a copy of the documented contents to provide to Mr. Taylor. Mr. Taylor talked about his concerns of how the nuisance was handled and claimed that he would have taken care of the problem if he would have been notified correctly. Jason Warehime (16403 NE 60th St, Otsego MN), owner of Metro Appliance Recycling, stated that he was hired by the City of Monticello to recycle the contents that were turned over to him after the Sheriff’s Office inventoried the contents that were removed from the property. City Attorney Tom Scott noted that after the work was completed, an invoice was submitted to the City, which is the amount that was invoiced to the Holt’s for the property nuisance. Brian Stumpf stated that he would like to see the invoice from Metro Applicance Recycling. Clint Herbst asked whether this item could be brought back at another meeting if they want to do some further research. City Attorney Tom Scott confirmed that Council could reconsider items on the assessment roll at another public hearing. Tim Taylor also commented that it was difficult getting onto the property to do further clean-up. Ron Hackenmueller explained that the property was closed to any unlicensed persons because of the hazardous waste. At the time that Mr. Taylor first tried to access the property, there was no licensed individual or company on site. Since that time, the company has been licensed and it would be permissible for Mr. Taylor to access the property. Ron Hackenmueller further explained that the MPCA told city staff that a company must be properly licensed in order to remove the hazardous waste and clean up the property. The first time the company came on the property, they did not display a license so the city did not permit them to be there. Since that time, they have provided the proper license. Jeff O’Neill spoke on behalf of city staff and noted that staff has complied with city ordinances and laws pertaining to nuisance properties and made every effort to provide proper notification to the Holt’s and Mr. Taylor. Mr. Taylor disagreed with Mr. City Council Minutes – October 22, 2012 Page 5 O’Neill’s comments. Jeff O’Neill stated that the facts would come out in court should Mr. Taylor elect to appeal the assessment. Mayor Herbst closed the Public Hearing. Jeff O’Neill asked Council for a modification to the proposed assessment roll to have the Spirit Hills item removed and reconsidered at the next Council meeting. This will give more time to contact Roger Winkelman in regard to this item. BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2012-086 APPROVING THE ASSESSMENT ROLL FOR DELINQUENT MISCELLANEOUS ACCOUNTS RECEIVABLE WITH THE EXCEPTION OF 155 - 010-008020 AND 155-152-000020 AND TO CALL FOR A PUBLIC HEARING ON NOVEMBER 13 TO RECONSIDER THOSE TWO ITEMS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 9. Consideration of approving Snow Plowing/Removal Policy and Snowmobile Route for 2012-2013 season This item was moved to the consent agenda as #5F. 10. Consideration of approving a Public Values Statement, an Amendment to Conditional Use Permit for a Concept and Development Stage Planned Unit Development for a 2 lot commercial development, the Second Amendment to PUD Development Agreement for the Carcone Addition, and transfer of property via Quit Claim Deed. Applicant: Cornerstone Chevrolet Steve Grittman, NAC, summarized this item for Council with an explanation of the history of the property and the request for the CUP proposal. The current CUP involves the property owned by West Metro as well as the property that Cornerstone Chevrolet wishes to purchase. There were some issues between them related to a West Metro directional sign that is located on the Cornerstone property. However, Cornerstone Chevrolet would be willing to let that sign remain on their property as long as their request for amendment allows additional signage for their purposes. Steve Grittman explained that staff has prepared several alternatives, including one based on Planning Commission decisions and another based on a recent meeting held with city staff, Cornerstone Chevrolet and West Metro. Brian Stumpf commented that he understands that the directional sign is very important to West Metro and recommends that it remain where it is. Steve Grittman noted that the applicants also asked that construction of a pathway not be required at this time and instead should occur with a future public improvement project. Steve Grittman also called to the attention of Council an email sent to the City regarding some concerns about content that might be displayed on the message board by the owner. City Council Minutes – October 22, 2012 Page 6 Tom Perrault asked about the exact placement of the message board; Steve Grittman explained that the sign would be located in the parking lot just to the southeast corner of the sales building near Highway 25. A pylon sign would be located near the corner of Highway 25 and Chelsea Road. Scott Powall, from Cornerstone Chevrolet group, thanked the group that worked together to resolve the issues that had come up. He stated they are glad to be part of the Monticello community and would invite the City to submit requests for messages on their sign if they so wish. He commented about the request for the signs on the property and noted they will locate the signs and messages in a respectful manner. Glen Posusta asked Angela Schumann if the signs are in keeping with city ordinance. Angela Schumann explained that 200 sq ft signs are allowed in the PUD; however, there are restrictions as to the size of the message board area with a maximum of 50 sq ft with some considerations. The total free-standing signage is slightly under the total allowed but the message board sign is slightly larger. Lloyd Hilgart asked if they would be foregoing temporary signage as part of the PUD; that was confirmed by Steve Grittman. LLOYD HILGART MOVED FOR ALTERNATIVE #1 UNDER DECISION #1 TO APPROVE THE PUBLIC VALUES STATEMENT AND AMENDMENT TO THE CONDITIONAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT FOR LOT 2, BLOCK 1 AND LOT 2, BLOCK 2 OF CARCONE ADDITION, BASED ON A FINDING THAT THE PROPOSED PROJECT IS CONSISTENT WITH THE INTENT OF THE MONTICELLO COMPREHENSIVE PLAN AND RESULTS IN MEETING OBJECTIVES AND REQUIREMENTS OF THE PLANNED UNIT DEVELOPMENT ZONING REGULATIONS; SUBJECT TO CONDITIONS IN EXHIBIT Z-2 LISTED AS FOLLOWS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5-0. Applicant maintains the agreements necessary to comply with the existing Conditional Use Permit for cross access with Lot 1, Block 1 Carcone Addition (West Metro Automotive Dealership site). Existing landscaping on the site is maintained per plan submissions. Additional landscaping will be at the applicant’s discretion, outside of the PUD requirements. Wall signage is installed per plan, as described in the staff report. Future changes to signage will require the applicable sign permits. Expansion or additional signage will be reviewed as an amendment to the PUD. Freestanding signage is approved as requested by the applicant, as follows: a) Three freestanding signs, one of which must be a monument sign. b) Total freestanding sign area to consist of 335 square feet between the three signs, distributed as follows: i. Maximum digital message board area of 200 square feet including occasional time/temp messaging, along with an expectation of regular community messages as represented by the applicants. ii. One additional pylon sign of 75 square feet in area, 28 feet in height. iii. One monument sign of 60 square feet in area, 14 feet in height. c) Applicants forgo temporary signage as provided in the sign ordinance. City Council Minutes – October 22, 2012 Page 7 d) All other sign ordinance regulations apply to freestanding signage. The applicant is to provide a sign plan on a certified survey illustrating free-standing sing locations. The applicants may maintain the existing 8 square foot off-site directional sign in its current location at the southwest corner of Lot 2, Block 1, for the purpose of identifying the neighboring automobile dealership to the north on Lot 1, Block 1, during the time that such dealership continues to be operational, provided said neighbor provides power to said sign within the Sandberg Road right of way. Building materials and design as requested and presented by the applicant. The applicant works with the City at a future time to consider a pedestrian pathway within the right of way along the Highway 25 frontage. No loading or unloading of vehicles shall occur within the public street right of way. Trash handling equipment continues to be contained within its current configuration. Final record plans are developed and provided to the City illustrating compliance with all terms of the PUD approval, other applicable ordinances, and including Exhibit Z-2. The applicants enter into an amended PUD Development Agreement guaranteeing compliance with the terms of the PUD approval. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 UNDER DECISION #2 TO APPROVE A QUIT CLAIM DEED TRANSFERRING LOT 2, BLOCK 2, CARCONE ADDITION FROM THE CITY OF MONTICELLO TO CP MONTICELLO II RE HOLDCO LLC. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 11. Added items Boulevard Tree Planting – Glen Posusta stated he was pleased to see some trees have been planted along the boulevard on Chelsea Road East. 12. Adjournment BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 8:18 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ____________________________ City Administrator CityCouncilAgenda:11/13/12 1 5A.ConsiderationofapprovingpaymentofbillregistersforNovember13th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $570,481.57. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:11/07/2012 - 10:37AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00202.11.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1960 AAA STRIPING SERVICE CO Check Sequence: 1 ACH Enabled: False 101083 .21LF 4" solid line white proxy 210.00 11/14/2012 101-43120-422400 210.00Check Total: Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 2 ACH Enabled: False 1020125487S (3) background check 69.00 11/14/2012 226-45122-431990 1020125487S (1) background check 23.00 11/14/2012 609-49754-431990 92.00Check Total: Vendor:1026 AMERICAN COMMUNITY NEWSPAPERS INC Check Sequence: 3 ACH Enabled: False 1118343 Planning Commiss 2x4 8/2 74.48 11/14/2012 101-41910-435200 1127787 Firemens IB 10/4 20.00 11/14/2012 609-49754-434990 1132873 Public Accuracy Test 10/25 51.28 11/14/2012 101-41410-435100 145.76Check Total: Vendor:1023 AMERICAN PLANNING ASSOCIATION Check Sequence: 4 ACH Enabled: False 186028-1285 1/1-3/31/13 APA Mmbrship Category D*; MN Chapter; AICP Mmbrship 128.75 11/14/2012 101-00000-155010 186028-1285 4/1-6/30/13 APA Mmbrship Category D*; MN Chapter; AICP Mmbrship 128.75 11/14/2012 101-00000-155010 186028-1285 7/1-9/30/13 APA Mmbrship Category D*; MN Chapter; AICP Mmbrship 128.75 11/14/2012 101-00000-155010 186028-1285 10/1-12/31/13 APA Mmbr Category D*; MN Chapter; AICP Mmbrship 128.75 11/14/2012 101-00000-155010 515.00Check Total: Vendor:1979 DONALD ANDERSON Check Sequence: 5 ACH Enabled: False 10/17-10/19/12 Meal reimb - 10/17-10/19/12 Duluth-Fire Chiefs Convention 31.70 11/14/2012 101-42200-433100 31.70Check Total: Vendor:1031 GARY ANDERSON Check Sequence: 6 ACH Enabled: False Rebate Group health plan rebate 37.39 11/14/2012 101-00000-220200 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 37.39Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 7 ACH Enabled: False 1824686 coffee 113.31 11/14/2012 101-41940-443990 1824686 5.75 11/14/2012 226-45122-433300 1824686 re-sale 129.07 11/14/2012 226-45127-425410 248.13Check Total: Vendor:1048 AVENET LLC Check Sequence: 8 ACH Enabled: False 31597 (8) hrs Graphic design changes 920.00 11/14/2012 101-41920-430920 920.00Check Total: Vendor:1063 CAROLYN BECKER Check Sequence: 9 ACH Enabled: True 11/1/12 Reimb mileage - St Joe11/1 payroll class - met H.E. in Clrrwater 18.23 11/14/2012 101-41520-433100 18.23Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 10 ACH Enabled: False 75618000 9.35 11/14/2012 609-49750-433300 75618000 399.01 11/14/2012 609-49750-425100 75712900 25.20 11/14/2012 609-49750-433300 75712900 1,168.25 11/14/2012 609-49750-425100 75712900 384.00 11/14/2012 609-49750-425300 1,985.81Check Total: Vendor:3182 JANET BELSAAS Check Sequence: 11 ACH Enabled: False Refund FiberNet Monticello acct # 72320 16.07 11/14/2012 655-00000-115040 16.07Check Total: Vendor:1067 BERNICK'S Check Sequence: 12 ACH Enabled: False 211755CRD x/ref w/#211755 over paid -49.20 11/14/2012 609-49750-425500 227520 re-sale 64.00 11/14/2012 609-49750-425400 227520 re-sale 32.80 11/14/2012 609-49750-425500 227521 92.00 11/14/2012 609-49750-425200 227525 re-sale 137.00 11/14/2012 226-45127-425410 230061 re-sale return -130.40 11/14/2012 226-45127-425410 230064 re-sale 88.20 11/14/2012 609-49750-425400 230064 re-sale 49.20 11/14/2012 609-49750-425500 230065 673.00 11/14/2012 609-49750-425200 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 230067 re-sale 252.40 11/14/2012 226-45127-425410 1,209.00Check Total: Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 13 ACH Enabled: False 54296 Inset - UB Qtr 3 2012 40.79 11/14/2012 226-45122-431950 54296 utx - UB Qtr 3 2012 download file to print (1/2) 25.00 11/14/2012 601-49440-431990 54296 utx - UB Qtr 3 2012 download file to print (1/2) 25.00 11/14/2012 602-49490-431990 54296 UB Qtr 3 2012 print; collarte/insert; mail; ect (1/2) 507.95 11/14/2012 602-49490-431990 54296 UB Qtr 3 2012 print; collarte/insert; mail; ect (1/2) 507.96 11/14/2012 601-49440-431990 1,106.70Check Total: Vendor:3188 BROKEN TREE HORSE AND HARNESS INC Check Sequence: 14 ACH Enabled: False 117 11/30/12 W Bridge-(2) hrs horse drawn wagon rides (donation) 410.00 11/14/2012 226-45127-431990 410.00Check Total: Vendor:2243 BULLFROG SWEATSHOP LLC Check Sequence: 15 ACH Enabled: False 105 Website Hosting 5 e-mail addresses, FTP Mgmt, Google Analytics 280.00 11/14/2012 226-45122-430920 280.00Check Total: Vendor:1089 SARA CAHILL Check Sequence: 16 ACH Enabled: True 10/25/12 10/24/12 mileage reimbursement - Out State Networking Group 108.11 11/14/2012 226-45122-433100 108.11Check Total: Vendor:2220 CBS SPORTS NETWORK Check Sequence: 17 ACH Enabled: False 057127 CBS College Sports September 2012 77.44 11/14/2012 655-49860-430920 77.44Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 18 ACH Enabled: False 10/29/12 8000014331-5 12.82 11/14/2012 217-41990-438300 10/29/12 8000014331-5 12.82 11/14/2012 101-45201-438300 10/29/12 8000014331-5 37.04 11/14/2012 101-42200-438300 10/29/12 8000014331-5 281.89 11/14/2012 101-43127-438300 10/30/12 MGFARM - 9429449-3 12.82 11/14/2012 213-46522-438300 10/30/12 MGFARM - 9429448-5 31.99 11/14/2012 213-46522-438300 10/30/12 MGFARM - 9429450-1 92.52 11/14/2012 213-46522-438300 10/31/12 5788570-9 13.40 11/14/2012 609-49754-438300 10/31/12 5768542-2 63.75 11/14/2012 101-41940-438300 10/31/12 5768542-2 1,474.17 11/14/2012 226-45122-438300 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 10/31/12 5768542-2 23.91 11/14/2012 101-45175-438300 10/31/12 5768542-2 31.87 11/14/2012 101-42800-438300 10/31/12 5828859-8 18.07 11/14/2012 101-41940-438300 10/31/12 8235331-9 46.66 11/14/2012 101-41941-438300 11/1/12 8235333-5 50.78 11/14/2012 101-41941-438300 2,204.51Check Total: Vendor:3173 JAMES AND AMBER CIGELSKE Check Sequence: 19 ACH Enabled: False Refund FiberNet Monticello acct # 67311 5.99 11/14/2012 655-00000-115040 5.99Check Total: Vendor:3167 MATTHEW COALWELL Check Sequence: 20 ACH Enabled: False Refund FiberNet Monticello acct # 64381 21.25 11/14/2012 655-00000-115040 21.25Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 21 ACH Enabled: False 1044324 19,309.52 11/14/2012 609-49750-425200 1044324 re-sale 115.00 11/14/2012 609-49750-425400 8117 9,447.51 11/14/2012 609-49750-425200 8117 re-sale 200.95 11/14/2012 609-49750-425400 8176 1,734.20 11/14/2012 609-49750-425200 8208 return -382.00 11/14/2012 226-45203-425200 8278 52.90 11/14/2012 609-49750-425200 8379 111.60 11/14/2012 609-49750-425200 8424 515.40 11/14/2012 609-49750-425200 8424 re-sale 136.00 11/14/2012 609-49750-425400 31,241.08Check Total: Vendor:3158 ROSE DAHLIN Check Sequence: 22 ACH Enabled: False Refund FiberNet Monticello acct # 71777 23.59 11/14/2012 655-00000-115040 23.59Check Total: Vendor:3183 ANDY AND COURTNEY DAWSON Check Sequence: 23 ACH Enabled: False Refund FiberNet Monticello acct # 73288 131.12 11/14/2012 655-00000-115040 131.12Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 24 ACH Enabled: True 673676 2,064.70 11/14/2012 609-49750-425200 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 674749 757.10 11/14/2012 609-49750-425200 674749 re-sale 82.10 11/14/2012 609-49750-425400 2,903.90Check Total: Vendor:1136 GORDON J DEHMER Check Sequence: 25 ACH Enabled: False 6813 Labor - extinquisher recharge; mobile service 82.50 11/14/2012 101-42200-440440 6813 Parts - extinquisher recharge 80.86 11/14/2012 101-42200-440440 163.36Check Total: Vendor:3172 JAMES DEVINE Check Sequence: 26 ACH Enabled: False Refund FiberNet Monticello acct # 67140 31.67 11/14/2012 655-00000-115040 31.67Check Total: Vendor:2821 ECONOMIC DEVELOPMENT SERVICES INC Check Sequence: 27 ACH Enabled: False 11/1/12 ZEDTMS - (6.75) Professional services October 2012 1,012.50 11/14/2012 213-46301-431990 11/1/12 ZEDTMS - Mileage reimbursement October 2012 48.84 11/14/2012 213-46301-431990 1,061.34Check Total: Vendor:1158 JIM EISELE Check Sequence: 28 ACH Enabled: False Rebate Group health plan rebate 7.48 11/14/2012 101-00000-220200 7.48Check Total: Vendor:3168 IVADELL AND ROLLO ERDMAN Check Sequence: 29 ACH Enabled: False Refund FiberNet Monticello acct # 64759 49.42 11/14/2012 655-00000-115040 49.42Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 30 ACH Enabled: False 152-231 re-sale 234.50 11/14/2012 609-49750-425400 234.50Check Total: Vendor:3164 FEHN COMPANIES Check Sequence: 31 ACH Enabled: False Refund Recpt 59355 10/4/12 1,500.00 11/14/2012 601-00000-220111 Refund Reallocate 10/4/12 deposit -326.30 11/14/2012 601-49440-371120 Refund Reallocate 10/4/12 deposit -100.00 11/14/2012 601-00000-347110 Refund Reallocate 10/4/12 deposit -29.31 11/14/2012 601-00000-208100 1,044.39Check Total: AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1712 DARYL GILLES Check Sequence: 32 ACH Enabled: False 10/17-10/19/12 Mileage/meals-10/17-10/19/12 Duluth-Fire Chief Convention 192.42 11/14/2012 101-42200-433100 192.42Check Total: Vendor:3165 CITY OF GOLDEN VALLEY Check Sequence: 33 ACH Enabled: False 7205 (20) sections - fire hose 400.00 11/14/2012 101-42200-421990 400.00Check Total: Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 34 ACH Enabled: True 53428 October 2012 131.33 11/14/2012 601-49440-422770 53428 October 2012 131.32 11/14/2012 656-49877-422770 262.65Check Total: Vendor:1210 DAWN GROSSINGER Check Sequence: 35 ACH Enabled: False Rebate Group health plan rebate 37.39 11/14/2012 101-00000-220200 37.39Check Total: Vendor:3181 LAURA SEIDENDRAN AND JON GUIMONT Check Sequence: 36 ACH Enabled: False Refund FiberNet Monticello acct # 71505 15.85 11/14/2012 655-00000-115040 15.85Check Total: Vendor:3180 ELLEN HARLOW Check Sequence: 37 ACH Enabled: False Refund FiberNet Monticello acct # 70966 50.78 11/14/2012 655-00000-115040 50.78Check Total: Vendor:1750 HBC HIAWATHA BROADBAND COMM INC Check Sequence: 38 ACH Enabled: True 6357 (7.75) hrs 581.25 11/14/2012 655-49870-431990 6357 Neustar porting fees 34.63 11/14/2012 655-49870-431990 6357 (5.75) hr FiberNet LNP porting requests processed 431.25 11/14/2012 655-49870-431990 6357 1775 SUBS @ 2/SUB for use of OSS System 3,550.00 11/14/2012 655-49870-431990 6357 1775 SUBS @ 2.5/SUB for billing services 4,437.50 11/14/2012 655-49870-431990 9,034.63Check Total: Vendor:3179 HEATHER HEATH Check Sequence: 39 ACH Enabled: False Refund FiberNet Monticello acct # 70087 95.98 11/14/2012 655-00000-115040 95.98Check Total: AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 40 ACH Enabled: False 10/18/2012 Motor fuel 9/23/12 34.54 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/24/12 22.53 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/25/12 37.40 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/25/12 21.60 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/25/12 56.73 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/28/12 34.20 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/30/12 37.00 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 9/30/12 22.00 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/5/12 31.02 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/07/12 38.10 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/08/12 25.43 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/11/12 23.77 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/17/12 26.26 11/14/2012 101-42200-421200 10/18/2012 Motor fuel 10/18/12 61.03 11/14/2012 101-42200-421200 10/18/2012 Motor fuel credit 9/23/12 - 10/18/12 -27.47 11/14/2012 101-42200-421200 444.14Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 41 ACH Enabled: False 10/18/12 Motor fuel 10/3/12 53.75 11/14/2012 101-42200-421200 10/18/12 Motor fuel 10/10/12 68.95 11/14/2012 101-42200-421200 10/18/12 Motor fuel credit 10/3/12 - 10/10/12 -6.39 11/14/2012 101-42200-421200 116.31Check Total: Vendor:3169 JOSH AND MICHELLE HOLTHAUS Check Sequence: 42 ACH Enabled: False Refund FiberNet Monticello acct # 66081 22.34 11/14/2012 655-00000-115040 22.34Check Total: Vendor:3178 PAIGE HUNSTAD Check Sequence: 43 ACH Enabled: False Refund FiberNet Monticello acct # 69536 13.70 11/14/2012 655-00000-115040 13.70Check Total: Vendor:2871 JACK'S OIL DISTRIBUTING, INC Check Sequence: 44 ACH Enabled: True 3188 heat transfer oil 772.97 11/14/2012 101-43127-421300 42276 601 gal ethanol blend 1,800.00 11/14/2012 101-43120-421200 42276 650 diesel fuel 2,456.35 11/14/2012 101-43120-421200 5,029.32Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 45 ACH Enabled: False AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 1940424 501.50 11/14/2012 609-49750-425200 501.50Check Total: Vendor:1261 STEVE JOERG Check Sequence: 46 ACH Enabled: False 10/17-10/19/12 Mileage reimb - 10/17-10/19/12 Duluth-Fire Chiefs Convention 187.33 11/14/2012 101-42200-433100 187.33Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 47 ACH Enabled: False 1416684 131.81 11/14/2012 609-49750-433300 1416684 8,550.69 11/14/2012 609-49750-425100 1417355 8.10 11/14/2012 609-49750-433300 1417355 933.02 11/14/2012 609-49750-425100 1417356 48.65 11/14/2012 609-49750-433300 1417356 1,924.65 11/14/2012 609-49750-425300 1417356 re-sale 72.90 11/14/2012 609-49750-425400 1420016 18.07 11/14/2012 609-49750-433300 1420016 496.30 11/14/2012 609-49750-425300 1420017 4.17 11/14/2012 609-49750-433300 1420017 179.85 11/14/2012 609-49750-425100 1421966 28.14 11/14/2012 609-49750-433300 1421966 2,722.08 11/14/2012 609-49750-425100 1421967 45.86 11/14/2012 609-49750-433300 1421967 1,404.70 11/14/2012 609-49750-425300 1422646 16.68 11/14/2012 609-49750-433300 1422646 1,269.10 11/14/2012 609-49750-425100 1422647 120.93 11/14/2012 609-49750-433300 1422647 4,893.00 11/14/2012 609-49750-425300 1422647 re-sale 139.88 11/14/2012 609-49750-425400 1422648 161.96 11/14/2012 609-49750-425200 23,170.54Check Total: Vendor:2641 JOHNSON MATERIALS INC Check Sequence: 48 ACH Enabled: False 530 12C007 (67) ton CL5 base 364.50 11/14/2012 400-43300-459010 532 12C007 (55.38) ton CL5 base 301.29 11/14/2012 400-43300-459010 665.79Check Total: Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 49 ACH Enabled: False 110616 ZCULPS - Acquisition of Gas Station Property 308.00 11/14/2012 213-46522-430400 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 308.00Check Total: Vendor:2159 NATHAN PHILLIP KROHN Check Sequence: 50 ACH Enabled: True 10/17/12 Martial Arts classes 6/9/12 thru 10/16/12 477.50 11/14/2012 226-45127-430120 477.50Check Total: Vendor:3166 TIM LAQUA Check Sequence: 51 ACH Enabled: False Refund FiberNet Monticello acct # 64244 55.90 11/14/2012 655-00000-115040 55.90Check Total: Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 52 ACH Enabled: False 170623 9/1-12/31/12 MN Cities Stormwater Coalition Contributions 253.32 11/14/2012 101-43130-443300 170623 1/1-3/31/13 MN Cities Stormwater Coalition Contributions 189.99 11/14/2012 101-00000-155010 170623 4/1-6/30/13 MN Cities Stormwater Coalition Contributions 189.99 11/14/2012 101-00000-155010 170623 7/1-8/31/13 MN Cities Stormwater Coalition Contributions 126.70 11/14/2012 101-00000-155010 760.00Check Total: Vendor:3171 JOHN AND CARRIE LEPAGE Check Sequence: 53 ACH Enabled: False Refund FiberNet Monticello acct # 66498 21.63 11/14/2012 655-00000-115040 21.63Check Total: Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 54 ACH Enabled: True 15213 (4) Animal charge 40.00 11/14/2012 101-42700-431990 40.00Check Total: Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 55 ACH Enabled: True 1241 FNM ERR - On-site labor/support services 5,401.75 11/14/2012 101-41920-430900 1241 On-site labor/support services 6,366.58 11/14/2012 101-41920-430900 1241 (1) 120 GB SSD hard drive-J.O.; (1) 4 shelf unit-DMV 230.33 11/14/2012 101-41920-420250 1241 (1) Security certificate for RDweb server 106.88 11/14/2012 101-41920-430910 1241 (1) Cisco ASA-5505 Router/Firewall 837.74 11/14/2012 101-41920-424720 1241 On-site labor - assisted Marco - new printer install 227.11 11/14/2012 217-41990-430900 1241 On-site support services 42.50 11/14/2012 101-43111-430900 1241 On-site support services 42.50 11/14/2012 602-49480-431990 13,255.39Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 56 ACH Enabled: True 141302 re-sale 224.21 11/14/2012 609-49750-425400 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 141302 re-sale 926.50 11/14/2012 609-49750-425500 1,150.71Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 57 ACH Enabled: True 10/22/12 City Council meeting recording 10/22/12 80.00 11/14/2012 101-41110-431990 80.00Check Total: Vendor:3177 LARRY MENGELKOCH Check Sequence: 58 ACH Enabled: False Refund FiberNet Monticello acct # 69387 18.88 11/14/2012 655-00000-115040 18.88Check Total: Vendor:1920 MFRA - MCCOMBS FRANK ROOS ASSOC INC Check Sequence: 59 ACH Enabled: True 71506 Services thru 9/30/12 - Zoning Ordinance amendments; Amend Text 609.50 11/14/2012 101-41910-431990 609.50Check Total: Vendor:1337 CORINNE MITCHELL Check Sequence: 60 ACH Enabled: True 10/26/12 Mileage reimbursement - C. Mitchell - Aquatic Section Mtg 39.04 11/14/2012 226-45122-433100 39.04Check Total: Vendor:1346 MN DEPT OF HEALTH Check Sequence: 61 ACH Enabled: False FBL-13905-15733 2013 License renewal application (MCC) 1,201.00 11/14/2012 226-00000-155010 1,201.00Check Total: Vendor:1971 MN FALL MAINTENANCE EXPO Check Sequence: 62 ACH Enabled: False 10/19/12 1-Day Attendee - Bob Paschke 25.00 11/14/2012 101-43110-433200 25.00Check Total: Vendor:1369 MONTICELLO CHAMBER OF COMMERCE Check Sequence: 63 ACH Enabled: False 4962a Chamber Lunch - Redesign Govt 9/18/12 - A.S. 12.00 11/14/2012 101-41910-433200 4978a Chamber Lunch - J.O. 12.00 11/14/2012 101-41310-433200 4978a Chamber Lunch - A.S. 12.00 11/14/2012 101-41910-433200 36.00Check Total: Vendor:1384 MORAN USA LLC Check Sequence: 64 ACH Enabled: False INV079977 59.83 11/14/2012 609-49750-433300 INV079977 re-sale 546.00 11/14/2012 609-49750-425400 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 605.83Check Total: Vendor:2492 NORTHLAND REFRIGERATION INC Check Sequence: 65 ACH Enabled: False 6190 City hall A/C - checked operation; added fan pressure control 402.78 11/14/2012 101-41940-440100 402.78Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 66 ACH Enabled: True 20528 ZCORNR - Cornerstone Chev PUD 2,612.80 11/14/2012 101-00000-220110 20528 MYSA Zoning 1,956.70 11/14/2012 101-41910-431990 20529 Meetings - 10/2/12 Planning Commission; 10/8/12 City Council 300.00 11/14/2012 101-41910-431990 4,869.50Check Total: Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 67 ACH Enabled: False 029248 (1) pk lam pouches, (1) dz highlighters, ect 79.70 11/14/2012 101-43110-420990 79.70Check Total: Vendor:1412 OMANN BROTHERS INC Check Sequence: 68 ACH Enabled: False 10074 12C007 (42.15) ton asphalt 2,456.91 11/14/2012 400-43300-459010 10077 12C007 (40.08) ton asphalt 2,336.24 11/14/2012 400-43300-459010 10085 9.03 ton asphalt 526.36 11/14/2012 101-43120-422400 10088 2.99 AC fines mix 214.07 11/14/2012 101-43120-422400 5,533.58Check Total: Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 69 ACH Enabled: True 121102010591 Voice - Operator Services 180.29 11/14/2012 655-49860-430910 121102010591 Voice - Wholesale 800 Switched 366.76 11/14/2012 655-49860-430910 121102010591 Voice - Wholesale Switching Services 806.86 11/14/2012 655-49860-430910 1,353.91Check Total: Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 70 ACH Enabled: True 121102008669 Voice - 11/2-12/1/12 SS7 A-Links; 10/25/12 Dips 1,459.72 11/14/2012 655-49860-430910 1,459.72Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 71 ACH Enabled: False 8372516-IN 7.00 11/14/2012 609-49750-433300 8372516-IN 324.30 11/14/2012 609-49750-425300 8373381-IN 15.00 11/14/2012 609-49750-433300 8373381-IN 814.49 11/14/2012 609-49750-425300 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 1,160.79Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 72 ACH Enabled: False 2320792 51.78 11/14/2012 609-49750-433300 2320792 6,545.71 11/14/2012 609-49750-425100 2321304 0.70 11/14/2012 609-49750-433300 2321304 78.60 11/14/2012 609-49750-425100 2321305 37.53 11/14/2012 609-49750-433300 2321305 1,182.20 11/14/2012 609-49750-425300 2321305 re-sale 112.00 11/14/2012 609-49750-425400 2323206 4.17 11/14/2012 609-49750-433300 2323206 206.55 11/14/2012 609-49750-425100 2323207 5.56 11/14/2012 609-49750-433300 2323207 364.00 11/14/2012 609-49750-425300 2324517 20.85 11/14/2012 609-49750-433300 2324517 1,322.08 11/14/2012 609-49750-425100 2324518 9.03 11/14/2012 609-49750-433300 2324518 1,016.00 11/14/2012 609-49750-425300 2325023 4.28 11/14/2012 609-49750-433300 2325023 698.16 11/14/2012 609-49750-425100 2325024 79.69 11/14/2012 609-49750-433300 2325024 2,337.37 11/14/2012 609-49750-425300 2327013 9.73 11/14/2012 609-49750-433300 2327013 737.26 11/14/2012 609-49750-425100 2327014 1.39 11/14/2012 609-49750-433300 2327014 100.00 11/14/2012 609-49750-425300 3492961 -0.70 11/14/2012 609-49750-433300 3492961 -55.32 11/14/2012 609-49750-425100 14,868.62Check Total: Vendor:3174 ANGIE AND JOHN PRAUGHT Check Sequence: 73 ACH Enabled: False Refund FiberNet Monticello acct # 67518 7.14 11/14/2012 655-00000-115040 7.14Check Total: Vendor:2331 ROBIN K REICHEL Check Sequence: 74 ACH Enabled: False 171648 Fall 2012 Wine Tasting Event - catering 2,649.71 11/14/2012 609-49754-425550 2,649.71Check Total: Vendor:1459 RJM DISTRIBUTING INC Check Sequence: 75 ACH Enabled: False 20866 447.50 11/14/2012 609-49750-425200 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 447.50Check Total: Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 76 ACH Enabled: True A20523 labor/supplies - new knob lock 154.60 11/14/2012 101-45172-440100 A20596 labor/supplies - medeco lock cylinders @ PW 152.50 11/14/2012 101-43127-431990 307.10Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 77 ACH Enabled: True 11/15/12 Contract 1,520.13 11/14/2012 101-42700-431200 Aug mileage Mileage reimbursement credit - amount pd 10/23/12 in error -8.32 11/14/2012 101-42700-433100 1,511.81Check Total: Vendor:3161 SCHMIDT CURB COMPANY INC Check Sequence: 78 ACH Enabled: False 12M22 curb replacement 2,870.00 11/14/2012 101-43120-440990 12M27 curb replacement 1,000.00 11/14/2012 101-43120-440990 3,870.00Check Total: Vendor:1480 LEO SCHRODEN Check Sequence: 79 ACH Enabled: True 10/25/12 Steel toe boots 90.00 11/14/2012 101-45201-420650 90.00Check Total: Vendor:1481 ANGELA SCHUMANN Check Sequence: 80 ACH Enabled: True 9/26-10/12/12 Reimb mileage - 9/26-9/28/12 Alexandria - MnAPA Conf 98.12 11/14/2012 101-41910-433100 9/26-10/12/12 Reimb (2) box lunch A.S.; E.E. - 10/12/12 Regional Parks meeting 12.00 11/14/2012 101-41910-433200 110.12Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 81 ACH Enabled: False W3724498 6 hrs security10 /6 & 10/7 Henke wed, 9/29 security Pippo wed 359.12 11/14/2012 226-45122-431992 W3733062 12 hrs security 10/12/12 - 10/14/12 Lawson & Zachman weddings 359.11 11/14/2012 226-45122-431992 W3738491 12 hrs security 10/19-10/21 Loma wedding, Blade wedding 359.11 11/14/2012 226-45122-431992 1,077.34Check Total: Vendor:2896 SGA GROUP INC Check Sequence: 82 ACH Enabled: False 121031 (3.75) hr 9/21/12 - Services per Agreement 375.00 11/14/2012 101-41910-431990 375.00Check Total: Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 83 ACH Enabled: True AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference Qtr 3 2012 Fran FiberNet Francise Fees - Qtr 3 2012 8,924.52 11/14/2012 655-00000-332732 8,924.52Check Total: Vendor:1361 SHRED IT USA INC Check Sequence: 84 ACH Enabled: False 9400935948 Shredding service 10.00 11/14/2012 655-49870-431990 9400936422 Shredding service 10.00 11/14/2012 101-43110-431990 9400936423 Shredding service 10.00 11/14/2012 217-41990-431990 9400936526 Shredding service 20.07 11/14/2012 101-41940-431990 50.07Check Total: Vendor:2245 SIEMENS INDUSTRY INC Check Sequence: 85 ACH Enabled: False 900949687 labor/supplies teleph modem & control @ 800,000 water tower 727.60 11/14/2012 601-49440-431990 727.60Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 86 ACH Enabled: False 690647 Firehall cleaning 10/6 - 10/28/12 100.00 11/14/2012 101-42200-431100 100.00Check Total: Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 87 ACH Enabled: True 224525 (6) cs paper towels, (1) 4/1gal detergent 239.01 11/14/2012 101-43127-421100 224525 (1) cs shoe covers, (2) cs tissue 57.95 11/14/2012 101-43127-421990 224696 (1) cs shoe cover return -11.52 11/14/2012 101-43127-421990 285.44Check Total: Vendor:3170 EARL AND LEONA STARK Check Sequence: 88 ACH Enabled: False Refund FiberNet Monticello acct # 66154 14.87 11/14/2012 655-00000-115040 14.87Check Total: Vendor:3175 RUTH STELLICK Check Sequence: 89 ACH Enabled: False Refund FiberNet Monticello acct # 67719 5.43 11/14/2012 655-00000-115040 5.43Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 90 ACH Enabled: False 1958849 (2) bales 20# bags, (3) bales 12# bags, (3) bales qrt bags 257.87 11/14/2012 609-49750-443990 1958849 re-sale 34.92 11/14/2012 609-49750-425400 292.79Check Total: AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3069 SUPER 8 Check Sequence: 91 ACH Enabled: False 10/14/12 Pool usage 10/1/12 - 10/14/12 (water exercise & open swim) 199.00 11/14/2012 226-45127-431990 10/28/12 Pool usage 10/15/12 - 10/28/12 (water exercise & open swim) 187.00 11/14/2012 226-45122-431990 10/29/12 Pool usage 10/15/12 - 10/21/12 (water exercise & open swim) 104.00 11/14/2012 226-45127-431990 490.00Check Total: Vendor:1518 TDS TELECOM Check Sequence: 92 ACH Enabled: False 665-837-0000 Voice - nonpublished number charges 298.40 11/14/2012 655-49860-430910 665-837-0000 Voice - LNP converson charges 80.00 11/14/2012 655-49870-432600 378.40Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 93 ACH Enabled: True 719665 10,450.80 11/14/2012 609-49750-425200 719840 142.75 11/14/2012 609-49750-425200 720675 re-sale 101.05 11/14/2012 609-49750-425500 10,694.60Check Total: Vendor:1527 TOTAL REGISTER SYSTEMS INC Check Sequence: 94 ACH Enabled: False 28354 (6) printer ribbons, (12) pk shelf labels, (6) rolls label paper 244.00 11/14/2012 609-49754-421990 244.00Check Total: Vendor:3176 ROGER AND MELISSA TRAMPEL Check Sequence: 95 ACH Enabled: False Refund FiberNet Monticello acct # 68551 39.76 11/14/2012 655-00000-115040 39.76Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 96 ACH Enabled: False 10/23 Deposit Permit #42 - UB Qtr 3 2012 (1/2) 809.20 11/14/2012 602-49490-432200 10/23 Deposit Permit #42 - UB Qtr 3 2012 (1/2) 809.21 11/14/2012 601-49440-432200 1,618.41Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 97 ACH Enabled: False 10/15 Deposit Permit #99 - Fall Newsletter (printed by Sunray) 903.38 11/14/2012 101-41940-432200 903.38Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 98 ACH Enabled: False 00020518 November 2012 64,399.08 11/14/2012 602-49480-430800 00021057 12C003 - WWTF Improvements Feas Report (Xcel to reimb) 22,466.34 11/14/2012 602-00000-165010 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference 86,865.42Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 99 ACH Enabled: False 25225287 re-sale 284.80 11/14/2012 609-49750-425400 25225397 re-sale 120.40 11/14/2012 609-49750-425400 405.20Check Total: Vendor:1684 VINOCOPIA Check Sequence: 100 ACH Enabled: False 65630-IN 16.00 11/14/2012 609-49750-433300 65630-IN 156.75 11/14/2012 609-49750-425100 65630-IN 664.00 11/14/2012 609-49750-425300 836.75Check Total: Vendor:2533 WELLS FARGO BANK NA Check Sequence: 101 ACH Enabled: False 7769418 Acct HBS000724 7/1-9/30/12 HSA Administration 318.75 11/14/2012 101-49240-413500 318.75Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 102 ACH Enabled: False 5712 w/get insurance reimb - labor 4th St Prk rehook sec lght 60.00 11/14/2012 101-45201-443990 60.00Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 103 ACH Enabled: False 312907-00 4.20 11/14/2012 609-49750-433300 312907-00 264.00 11/14/2012 609-49750-425300 268.20Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 104 ACH Enabled: False 429125 2.78 11/14/2012 609-49750-433300 429125 208.00 11/14/2012 609-49750-425300 429602 27.11 11/14/2012 609-49750-433300 429602 2,000.00 11/14/2012 609-49750-425300 430076 5.56 11/14/2012 609-49750-433300 430076 174.00 11/14/2012 609-49750-425300 2,417.45Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 105 ACH Enabled: False 126573 1.45 11/14/2012 609-49750-433300 126573 620.00 11/14/2012 609-49750-425300 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 126679 1.45 11/14/2012 609-49750-433300 126679 85.00 11/14/2012 609-49750-425100 126865 20.30 11/14/2012 609-49750-433300 126865 1,562.13 11/14/2012 609-49750-425100 126866 2.90 11/14/2012 609-49750-433300 126866 280.00 11/14/2012 609-49750-425300 129519 23.20 11/14/2012 609-49750-433300 129519 1,627.83 11/14/2012 609-49750-425100 129520 10.15 11/14/2012 609-49750-433300 129520 591.72 11/14/2012 609-49750-425300 870396 -1.45 11/14/2012 609-49750-433300 870800 -11.25 11/14/2012 609-49750-425100 870868 -1.45 11/14/2012 609-49750-433300 870868 -39.95 11/14/2012 609-49750-425300 4,772.03Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 106 ACH Enabled: False 1926318 -86.75 11/14/2012 609-49750-425100 1926319 11.67 11/14/2012 609-49750-433300 1926319 921.33 11/14/2012 609-49750-425100 1940035 20.73 11/14/2012 609-49750-433300 1940035 386.05 11/14/2012 609-49750-425100 1940035 1,000.00 11/14/2012 609-49750-425300 1940055 4.17 11/14/2012 609-49750-433300 1940055 396.33 11/14/2012 609-49750-425300 1940063 40.62 11/14/2012 609-49750-433300 1940063 2,258.50 11/14/2012 609-49750-425300 4,952.65Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 107 ACH Enabled: True 11/5/12 Fines and Fees October 2012 4,521.29 11/14/2012 101-00000-208020 Patrol-12-11 November 2012 94,763.50 11/14/2012 101-42100-430500 99,284.79Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 108 ACH Enabled: True 1010000179 General - Weinand assessments 1,129.00 11/14/2012 101-41910-430300 1010000179 General - project review 205.50 11/14/2012 101-43111-430300 1010000179 12C002 - General - project review 68.50 11/14/2012 400-43300-459010 1010000179 11C006 - General - community center beam review 685.00 11/14/2012 226-45122-453010 1010000179 General - Elm St - office survey 856.00 11/14/2012 101-43111-430300 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 1010000179 General - Elm St - Tri-County Abstract inv no. 111353F 795.00 11/14/2012 101-43111-430300 1010000179 General - Elm St - 1-person survey crew - corner locates 660.00 11/14/2012 101-43111-430300 1010000180 General - Weinand assessments 447.50 11/14/2012 101-41910-430300 1010000180 General - Elm St - easements 60.50 11/14/2012 101-43111-430300 1010000180 General - Elm St - office survey 214.00 11/14/2012 101-43111-430300 1010000180 General - Elm St - field survey 214.00 11/14/2012 101-43111-430300 1010000180 11C006 - General - community center beam 274.00 11/14/2012 226-45122-453010 10102701139 Monticello Maps - drawings/layouts TIF 1-22 Map 136.00 11/14/2012 101-46500-430300 10102701139 Monticello Maps - drawings/layouts - trouble shoot Mont CityLink 204.00 11/14/2012 101-43111-430300 149442022 11C001 - 2011 Street Reconst - Ph 3 - proj mgmt/coord 121.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - proj mgmt/coord 2,655.50 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - drawings/layouts 171.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - meetings 1,137.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - pay voucher 594.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - office survey 749.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - MPCA - NPDES CSW Permit 400.00 11/14/2012 400-43300-459010 14945707 12C001 - 2012 Rural Road Impr - Ph 3 - survey crews 4,027.00 11/14/2012 400-43300-459010 14945805 10C010 - Great River Trailways/Trailhead - Ph 1 - proj mgmt/coor 1,847.50 11/14/2012 400-43300-459010 14945805 10C010 - Great River Trailways/Trailhead - Ph 1 - design 2,312.50 11/14/2012 400-43300-459010 14945805 10C010 - Great River Trailways/Trailhead - Ph 1 - drawings/layou 2,238.50 11/14/2012 400-43300-459010 14945805 10C010 - Great River Trailways/Trailhead - Ph 1 - quantity/cost 267.50 11/14/2012 400-43300-459010 14945805 10C010 - Great River Trailways/Trailhead - Ph 1 - proj memo 2,882.50 11/14/2012 400-43300-459010 14946004 12C003 - WWTF Impr Feasibility Report - proj mgmt/coord 5,617.00 11/14/2012 602-00000-165010 14946004 12C003 - WWTF Impr Feasibility Report - report/feas study 3,328.00 11/14/2012 602-00000-165010 14946203 WSI Building Expansion Plan Reveiw - storm sewer plan 167.50 11/14/2012 101-42400-430300 14946203 WSI Building Expansion Plan Reveiw - easements 395.50 11/14/2012 101-42400-430300 14946203 WSI Building Expansion Plan Reveiw - plan review 194.00 11/14/2012 101-42400-430300 162751010 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - proj mgmt/coord 673.50 11/14/2012 400-43300-459010 162751010 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - design 1,089.00 11/14/2012 400-43300-459010 162751010 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - drawings/layouts 5,908.00 11/14/2012 400-43300-459010 162751010 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - meetings 693.00 11/14/2012 400-43300-459010 43,417.50Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 109 ACH Enabled: False 10/22/12 51-9391437-3 244.95 11/14/2012 101-41941-438100 10/29/12 51-6505908-3 15.89 11/14/2012 101-43140-438100 10/29/12 51-6505907-2 67.51 11/14/2012 101-42500-438100 10/30/12 51-6505905-0 6,488.09 11/14/2012 601-49440-438100 10/30/12 51-6505916-3 12,778.40 11/14/2012 101-43160-438100 11/2/12 51-6505914-1 996.24 11/14/2012 101-43127-438100 11/2/12 51-6505906-1 937.12 11/14/2012 602-49490-438100 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference 21,528.20Check Total: Vendor:1586 CHRIS ZALOMSKY Check Sequence: 110 ACH Enabled: False 750 Cargill Kitchen Solutions Industry of the Yr 2012 - plaque 72.68 11/14/2012 101-46500-443990 72.68Check Total: Vendor:2702 DAVE ZELAZNY Check Sequence: 111 ACH Enabled: True 10/30/12 mileage reimbursement - MCC, Head-end, DMV 9/4/12 - 10/30/12 34.41 11/14/2012 226-45122-433100 34.41Check Total: Vendor:1590 ANNIE ZIMMERMAN Check Sequence: 112 ACH Enabled: True 9/19-10/25/12 Reimb mileage Alexandria; Mpls; St. Paul; Hermantown 368.09 11/14/2012 101-41520-433100 9/19-10/25/12 utx - Reimb parking fees - Mpls; St. Paul 13.50 11/14/2012 101-41520-433100 381.59Check Total: Total for Check Run: Total of Number of Checks: 436,019.20 112 AP-Computer Check Proof List by Vendor (11/07/2012 - 10:37 AM)Page 19 User: Printed:10/24/2012 - 10:08AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00205.10.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3141 DANIEL ANONEN Check Sequence: 1 ACH Enabled: False Refund FiberNet Monticello acct # 63927 9.10 10/24/2012 655-00000-115040 9.10Check Total: Vendor:2319 AVAIL TVN CORPORATION Check Sequence: 2 ACH Enabled: True 26991 Avail-TVN PPV and VOD September 2012 713.16 10/24/2012 655-49860-430920 713.16Check Total: Vendor:3157 WALTER AND ELIZABETH BAYS Check Sequence: 3 ACH Enabled: False Refund FiberNet Monticello acct # 71572 14.11 10/24/2012 655-00000-115040 14.11Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 4 ACH Enabled: False 75530600 17.60 10/24/2012 609-49750-433300 75530600 969.10 10/24/2012 609-49750-425100 986.70Check Total: Vendor:1067 BERNICK'S Check Sequence: 5 ACH Enabled: False 224901 re-sale 61.27 10/24/2012 609-49750-425400 224902 1,066.00 10/24/2012 609-49750-425200 224903 re-sale 406.00 10/24/2012 226-45127-425410 1,533.27Check Total: Vendor:2769 EUNICE BRAZIL Check Sequence: 6 ACH Enabled: False Refund FiberNet Monticello acct # 68084 38.47 10/24/2012 655-00000-115040 38.47Check Total: Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 7 ACH Enabled: True AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 665-FNMT-S-1228 Voice - monthly access charges 10/13-11/12/12 Interstate 369.63 10/24/2012 655-49860-430910 665-FNMT-S-1228 Voice - charge for access service due to rate change 9/8-10/12 29.40 10/24/2012 655-49860-430910 399.03Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 8 ACH Enabled: False 1044212 16,707.35 10/24/2012 609-49750-425200 8036 555.65 10/24/2012 609-49750-425200 17,263.00Check Total: Vendor:3158 ROSE DAHLIN Check Sequence: 9 ACH Enabled: False Refund FiberNet Monticello acct # 71777 23.59 10/24/2012 655-00000-115040 23.59Check Total: Vendor:3144 REBEKAH DAVIS Check Sequence: 10 ACH Enabled: False Refund FiberNet Monticello acct # 65978 7.82 10/24/2012 655-00000-115040 7.82Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 11 ACH Enabled: True 672498 50.00 10/24/2012 609-49750-425200 50.00Check Total: Vendor:2708 JAMES AND STEPHANIE EICHERS Check Sequence: 12 ACH Enabled: False Refund FiberNet Monticello acct # 63710 23.30 10/24/2012 655-00000-115040 23.30Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 13 ACH Enabled: False 0388581-IN 61.41 10/24/2012 609-49750-433300 0388581-IN 653.75 10/24/2012 609-49750-425400 715.16Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 14 ACH Enabled: False W-631737 re-sale 67.00 10/24/2012 609-49750-425400 67.00Check Total: Vendor:3146 JOHN AND HEATHER FRIE Check Sequence: 15 ACH Enabled: False Refund FiberNet Monticello acct # 67266 9.09 10/24/2012 655-00000-115040 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 9.09Check Total: Vendor:2302 GRAND PERE WINES INC Check Sequence: 16 ACH Enabled: False 29167 3.00 10/24/2012 609-49750-433300 29167 448.00 10/24/2012 609-49750-425300 451.00Check Total: Vendor:2360 ALICE GRANT Check Sequence: 17 ACH Enabled: False Refund FiberNet Monticello acct # 68746 12.46 10/24/2012 655-00000-115040 12.46Check Total: Vendor:3153 SCOTT AND LISA ILACQUA Check Sequence: 18 ACH Enabled: False Refund FiberNet Monticello acct # 70114 10.99 10/24/2012 655-00000-115040 10.99Check Total: Vendor:3150 ALLISON JEPSON Check Sequence: 19 ACH Enabled: False Refund FiberNet Monticello acct # 69546 36.10 10/24/2012 655-00000-115040 36.10Check Total: Vendor:3151 BRIAN JOHNSON Check Sequence: 20 ACH Enabled: False Refudn FiberNet Monticello acct # 69675 10.90 10/24/2012 655-00000-115040 10.90Check Total: Vendor:3147 MARY JOHNSON AND SHELLY JOHNSON Check Sequence: 21 ACH Enabled: False Refund FiberNet Monticello acct # 67900 98.66 10/24/2012 655-00000-115040 98.66Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 22 ACH Enabled: False 1411436 68.46 10/24/2012 609-49750-433300 1411436 5,617.49 10/24/2012 609-49750-425100 1411437 1.39 10/24/2012 609-49750-433300 1411437 re-sale 27.45 10/24/2012 609-49750-425400 1412199 52.13 10/24/2012 609-49750-433300 1412199 2,856.85 10/24/2012 609-49750-425100 1412200 87.57 10/24/2012 609-49750-433300 1412200 213.20 10/24/2012 609-49750-425200 1412200 2,550.10 10/24/2012 609-49750-425300 1412200 re-sale 26.95 10/24/2012 609-49750-425400 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1412201 20.99 10/24/2012 609-49750-425200 1414781 25.02 10/24/2012 609-49750-433300 1414781 694.80 10/24/2012 609-49750-425300 1414782 4.17 10/24/2012 609-49750-433300 1414782 291.74 10/24/2012 609-49750-425100 1414783 1.39 10/24/2012 609-49750-433300 1414783 82.75 10/24/2012 609-49750-425300 552335 -0.23 10/24/2012 609-49750-433300 552335 -12.50 10/24/2012 609-49750-425100 12,609.72Check Total: Vendor:3156 KARLTON AND STACY KUPSKY Check Sequence: 23 ACH Enabled: False Refund FiberNet Monticello acct # 70989 15.46 10/24/2012 655-00000-115040 15.46Check Total: Vendor:3154 KATHRYN MABUSTH Check Sequence: 24 ACH Enabled: False Refund FiberNet Monticello acct # 70642 6.29 10/24/2012 655-00000-115040 6.29Check Total: Vendor:3159 ROBERT AND TAMARA MENSHAUSEN Check Sequence: 25 ACH Enabled: False Refund FiberNet Monticello acct # 72235 92.73 10/24/2012 655-00000-115040 92.73Check Total: Vendor:3148 DAVID AND LISA NAGEL Check Sequence: 26 ACH Enabled: False Refund FiberNet Monticello acct # 68340 7.01 10/24/2012 655-00000-115040 7.01Check Total: Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 27 ACH Enabled: False 10/15/12 Account Number 7900 0440 6327 5196 1,000.00 10/24/2012 101-00000-155010 1,000.00Check Total: Vendor:2134 NFL NETWORK Check Sequence: 28 ACH Enabled: False 106928 Balance NFL August 2012 - additonal owed - rate change 8.95 10/24/2012 655-49860-430920 107399 NFL September 2012 845.50 10/24/2012 655-49860-430920 854.45Check Total: Vendor:3143 CHAD OMAN Check Sequence: 29 ACH Enabled: False Refund FiberNet Monticello acct # 64494 18.34 10/24/2012 655-00000-115040 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 18.34Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 30 ACH Enabled: False 2317199 76.80 10/24/2012 609-49750-433300 2317199 5,732.00 10/24/2012 609-49750-425100 2317748 37.06 10/24/2012 609-49750-433300 2317748 1,759.20 10/24/2012 609-49750-425100 2317749 5.56 10/24/2012 609-49750-433300 2317749 207.95 10/24/2012 609-49750-425300 2319574 2.78 10/24/2012 609-49750-433300 2319574 90.00 10/24/2012 609-49750-425100 2319575 27.80 10/24/2012 609-49750-433300 2319575 870.54 10/24/2012 609-49750-425300 3492373 -309.95 10/24/2012 609-49750-425200 8,499.74Check Total: Vendor:3149 BEN AND MARCIA RANFT Check Sequence: 31 ACH Enabled: False Refund FiberNet Monticello acct # 69061 60.27 10/24/2012 655-00000-115040 60.27Check Total: Vendor:2202 REDSTONE CONSTRUCTION CO INC Check Sequence: 32 ACH Enabled: False Vchr 9 & Final 11C001 - 2011 Street Reconstruction - CC approved 9/24/12 33,491.11 10/24/2012 400-43300-459010 33,491.11Check Total: Vendor:2602 RFD TV Check Sequence: 33 ACH Enabled: False 1801-1240 RFD TV September 2012 37.67 10/24/2012 655-49860-430920 37.67Check Total: Vendor:1476 SCHLUENDER CONSTRUCTION INC Check Sequence: 34 ACH Enabled: False Partial Pmt-90%ZSTORM - project contract 90% partial paymnet 14,108.40 10/24/2012 101-43130-431990 14,108.40Check Total: Vendor:3155 CASSIE SMITH Check Sequence: 35 ACH Enabled: False Refund FiberNet Monticello acct # 70826 6.29 10/24/2012 655-00000-115040 6.29Check Total: Vendor:3152 BRANDON AND SHELAGH SNARE Check Sequence: 36 ACH Enabled: False Refund FiberNet Monticello acct # 70098 21.31 10/24/2012 655-00000-115040 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 21.31Check Total: Vendor:1745 THE STANDARD Check Sequence: 37 ACH Enabled: False 00 147036 0001 November 2012 Life insurance premiums 2,110.80 10/24/2012 101-00000-217066 2,110.80Check Total: Vendor:1518 TDS TELECOM Check Sequence: 38 ACH Enabled: False 665-837-0005 Voice - LNP conversion charges 200.00 10/24/2012 655-49870-432600 665-837-0005 Voice - service order 5.00 10/24/2012 655-49860-430910 665-837-0005 Voice - nonpublished number charges 84.00 10/24/2012 655-49860-430910 289.00Check Total: Vendor:1518 TDS TELECOM Check Sequence: 39 ACH Enabled: False 271-3248 10/12 11.50 10/24/2012 217-41990-432100 11.50Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 40 ACH Enabled: True 718578 11,637.70 10/24/2012 609-49750-425200 11,637.70Check Total: Vendor:3142 PETE TOTUSHEK Check Sequence: 41 ACH Enabled: False Refund FiberNet Monticello acct # 64379 29.95 10/24/2012 655-00000-115040 29.95Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 42 ACH Enabled: False 25225186 re-sale 76.42 10/24/2012 609-49750-425400 76.42Check Total: Vendor:3140 SETH WALLIN Check Sequence: 43 ACH Enabled: False Refund FiberNet Monticello acct # 63631 14.66 10/24/2012 655-00000-115040 14.66Check Total: Vendor:3145 ROBER WELLE Check Sequence: 44 ACH Enabled: False Refund FiberNet Monticello acct # 67071 45.91 10/24/2012 655-00000-115040 45.91Check Total: AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 45 ACH Enabled: False 12283-33756 9/10-10/9/12 Usage charges - Intrastate 31.43 10/24/2012 655-49860-430910 31.43Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 46 ACH Enabled: False 428150 30.58 10/24/2012 609-49750-433300 428150 1,794.00 10/24/2012 609-49750-425300 1,824.58Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 47 ACH Enabled: False 123293 55.10 10/24/2012 609-49750-433300 123293 4,830.35 10/24/2012 609-49750-425100 123294 21.75 10/24/2012 609-49750-433300 123294 999.68 10/24/2012 609-49750-425300 5,906.88Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 48 ACH Enabled: False 1940008 21.98 10/24/2012 609-49750-433300 1940008 177.85 10/24/2012 609-49750-425100 1940008 1,732.73 10/24/2012 609-49750-425300 1,932.56Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 49 ACH Enabled: False 10/15/12 51-0395766-0 3,900.66 10/24/2012 601-49440-438100 10/15/12 51-6505909-4 106.34 10/24/2012 217-41990-438100 10/15/12 51-9069641-8 1,392.82 10/24/2012 655-49870-438100 10/15/12 MGFARM - 51-0592578-0 15.72 10/24/2012 213-46522-438100 10/15/12 MGFARM - 51-0517384-8 32.60 10/24/2012 213-46522-438100 10/15/12 MGFARM - 51-0517365-5 185.86 10/24/2012 213-46522-438100 10/16/12 ZCULPS - 51-0623082-8 15.73 10/24/2012 213-46522-438100 10/16/12 51-6505912-9 23.53 10/24/2012 101-42700-438100 10/17/12 51-0238874-9 78.45 10/24/2012 101-43160-438100 10/17/12 51-0238890-9 86.57 10/24/2012 101-43160-438100 10/17/12 51-7780310-4 15.39 10/24/2012 101-41940-438100 10/17/12 51-6505907-2 30.54 10/24/2012 101-43140-438100 10/18/12 51-6505910-7 1,848.53 10/24/2012 609-49754-438100 10/18/12 51-6505911-8 6,219.19 10/24/2012 226-45122-438100 10/18/12 51-6505911-8 368.24 10/24/2012 101-45175-438100 10/18/12 51-6505911-8 163.66 10/24/2012 101-42800-438100 10/18/12 51-6505911-8 1,432.05 10/24/2012 101-41940-438100 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 10/18/12 51-6505913-0 398.72 10/24/2012 101-42200-438100 10/18/12 51-4271112-2 934.68 10/24/2012 211-45501-438100 17,249.28Check Total: Total for Check Run: Total of Number of Checks: 134,462.37 49 AP-Computer Check Proof List by Vendor (10/24/2012 - 10:08 AM)Page 8 CityCouncilAgenda:11/13/12 1 5C.ConsiderationofadoptingResolution#2012-092acceptingacontributionfromTDS TelecomforHomefortheHolidaysevent (KB/CS) A.REFERENCEANDBACKGROUND: TDSTelecomisofferingtocontribute$410togotowardtheHomefortheHolidays eventonNovember30th coordinatedbytheMonticelloCommunityCenter.Thedonation willcoverthecostofthehorsesandsleighinwhichSantaarrivesatWestBridgePark. TDShasprovidedfundsinpastyearsasasponsoroftheeventandwishestocontinue doingso. Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2012-092 Copyofdonationform CityofMonticello RESOLUTIONNO.2012-092 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TDSTelecomCash$410 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TDSTelecomMCCHomefortheHolidayssponsor AdoptedbytheCityCouncilofMonticellothis13thdayofNovember,2012. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:11/13/12 1 5D.ConsiderationofapprovingaSpecialEventPermitallowinguseofcityproperty andresourcesforFrostbiteChallengeactivitiestakingplaceJanuary7-13,2013. Applicant:MonticelloChamberofCommerce (AS/TM) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoconsiderapprovalofaspecialeventpermitfortheFrostbite Challenge,anewwintercommunitycelebrationorganizedbytheMonticelloChamberof CommerceandMonticelloLions.Previously,theeventwascoordinatedinconjunction withtheNAIFCfishingtournament.However,theeventwillnolongerbecoordinated withNAIFC,butratherheldincooperationwithlocalvolunteerorganizationsand businesses.Similartosummer’sRiverfest,thiscommunityeventoffersarangeof activitiesoveraseriesofdays.TheeventsareproposedtooccurfromFriday,January 11th throughSunday,January13th. TherequesthasseveralassociatedconsiderationswhichrequireuseofCityresources: a)Approvalforuseof4th StreetPark,includingicerink b)Approvalforuseofnon-designatedtrailroutesforVintageSnowmobiling Run,includingCityrightofway c)ApprovalforCitystaffassistanceforpreparationandset-up d)ApprovalofuseofCityvehiclesforsnowclearingatPelicanLake e)Temporaryliquorlicense(separateitemforconsiderationonthisagenda) The4th StreetParkisproposedtohosttheUSSmooshRacingChampionshipson Saturday,January12th,andaPondHockeyTournamentonSaturday,January12th.The pondhockeyeventwouldrequirethattheCouncilauthorizeclosureofthe4th StreetPark icerinktootherusesfrom8a.m.to5p.m.Botheventsareopentothepublic,but participationintheeventsrequirespre-registration.Thereisasmalloff-streetparkinglot availableattheparkandparkingonbothsidesofthestreetisavailableintheparkarea on4th andRamseyStreets.Itshouldbenotedthatifconditionsforplayatthe4th Street Parkarenotacceptable,thetournamentisrequestedtobemovedtotheCitypondsatthe MonticelloBusinessPark. OnSaturday,January12th,aVintageSnowmobileRunisproposed,whichwillutilize boththedesignatedsnowmobileroute,aswellasoff-routepaths.Eventorganizershave workedwithPublicWorksstafftodevelopthefinalroute.Amapoftherouteisincluded forCouncilreviewandapproval.TheroutewillbeginatRiverCityExtremeandruns mostlyalongthedesignatedsnowmobiletrailroute,withafewexceptions.These exceptionsrequireCouncilapproval,aswellastheapprovaloftheaffectedprivate propertyowner(s).TheseareasincludethestretchofrouterunningfromRiverCity ExtremealongsideSchoolBoulevard,throughtheSchluenderpropertyto90th Street,and thesegmentwhichrunsthroughthedowntownonthe5th Streetrightofwayandwest alongCountyRoad39.TheCityownsthe5th Streetrightofway,wheretherailroadhas aneasement.Thelocalsnowmobileclubwillbemarkingtheroute. CityCouncilAgenda:11/13/12 2 EventorganizershavealsorequestedthatCitystaffassistinvariouseventset-upand tear-downactivities.Assistanceincludesroutemarkingforthesnowmobilerun,4th StreetParkset-up(oralternate),andplowingofparkingareaatPelicanLakeforthe weekendactivities.TheStreetsDepartmenthasnotedthatintheeventofasnowstorm, thedepartment’sprioritywillbetomaintainCitysnowremovalandassuch,event organizersshouldhaveaback-upplowingplanforthefishingtournament. PublicWorkshasnotifiedtheSheriff’sOfficeofthiseventforcoordinationpurposes, andtheSheriff’sOfficehasreceivedacopyofthepermitapplication.Theevent organizerswillneedtocoordinateuseofvolunteerreservesandHighway25snowmobile crossingswiththeSheriff’sOffice. TheMonticelloChamberofCommercehassubmittedafulleventlineupforreference. TheChamberhasindicatedthatitistheintentoforganizersthattheFrostbiteChallenge becomesanannualcommunityevent. A1.BudgetImpact:None. A2.StaffWorkloadImpact:TheChamberofCommerceisrequestingCity assistancefordeliveryandpick-upofanyneededbarricades,cones,andother equipmentforthe4th StreetParkactivities.Inaddition,theParksDepartmentwill assistinpreppingtherinkfortournamentplay.TheStreetSuperintendent preparedasiteplanforthesnowmobileroutewhichisincludedinthesupporting data.TheStreetsDepartmentwillberesponsibleforplacingandremovingany neededbarricades,conesandtrafficcontrolsignage.TheStreetsDepartmentwill alsobeusingCityplowstocreateaparkingfieldatPelicanLake. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheSpecialEventPermitforFrostbiteChallengeallowinguseof 4th StreetPark,approvingtherouteforVintageSnowmobilingRun,andtheuseof citystaffandequipmentassistanceforeventpreparationandset-up,contingenton: a.ContinuedsiteplancoordinationwiththeStreetSuperintendentandPark Superintendent. b.AppropriatesignageandfencingincoordinationwiththeStreetandPark Superintendents. c.Notificationandwrittenpermissionsubmittedforprivateproperty snowmobileroutecrossings. d.EventcoordinationwithWrightCountySheriff’sOffice. e.ProvideaCertificateofInsurancefortheevent,includinggeneralliability, withtheCitynamedasasecondinsured.(provided) 2.MotiontodenySpecialEventPermitforFrostbiteChallengeactivitiesatthis time. CityCouncilAgenda:11/13/12 3 C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1above. D.SUPPORTINGDATA: Application&Narrative–MonticelloChamberofCommerce VintageSnowmobileRunRoute DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE THISCERTIFICATEISISSUEDASAMATTEROFINFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER.THIS CERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTENDORALTERTHECOVERAGEAFFORDEDBYTHEPOLICIES BELOW.THISCERTIFICATEOFINSURANCEDOESNOTCONSTITUTEACONTRACTBETWEENTHEISSUINGINSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:IfthecertificateholderisanADDITIONALINSURED,thepolicy(ies)mustbeendorsed.IfSUBROGATIONISWAIVED,subjectto thetermsandconditionsofthepolicy,certainpoliciesmayrequireanendorsement.Astatementonthiscertificatedoesnotconferrightstothe certificate holder in lieu of such endorsement(s). CONTACTPRODUCERNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: PRODUCER CUSTOMER ID #: INSURER(S) AFFORDING COVERAGENAIC # INSURED INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGESCERTIFICATE NUMBER:REVISION NUMBER: THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOW HAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED.NOTWITHSTANDINGANYREQUIREMENT,TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHIS CERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINISSUBJECTTOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUBRINSR POLICY EFFPOLICY EXPTYPE OF INSURANCE LIMITSPOLICY NUMBERLTR (MM/DD/YYYY)(MM/DD/YYYY)INSRWVD GENERAL LIABILITY EACH OCCURRENCE$ DAMAGE TO RENTEDCOMMERCIAL GENERAL LIABILITY $PREMISES (Ea occurrence) CLAIMS-MADEOCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY$ GENERAL AGGREGATE$ GEN'L AGGREGATE LIMIT APPLIES PER:PRODUCTS - COMP/OP AGG$ PRO-$POLICYLOCJECT COMBINED SINGLE LIMITAUTOMOBILE LIABILITY $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ ALL OWNED AUTOS BODILY INJURY (Per accident)$ SCHEDULED AUTOS PROPERTY DAMAGE $(Per accident)HIRED AUTOS $NON-OWNED AUTOS $ UMBRELLA LIAB EACH OCCURRENCE$OCCUR EXCESS LIAB CLAIMS-MADE AGGREGATE$ $DEDUCTIBLE $RETENTION$ WC STATU-OTH-WORKERS COMPENSATION TORY LIMITSERAND EMPLOYERS' LIABILITY Y / NANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT$N / AOFFICER/MEMBER EXCLUDED? (Mandatory in NH)E.L. DISEASE - EA EMPLOYEE$ If yes, describe under E.L. DISEASE - POLICY LIMIT$DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDERCANCELLATION SHOULDANYOFTHEABOVEDESCRIBEDPOLICIESBECANCELLEDBEFORE THEEXPIRATIONDATETHEREOF,NOTICEWILLBEDELIVEREDIN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2009/09) Jake Olinger OP ID: JK 10/24/12 763-295-2614Foster, Carlson & White Agency P.O. Box 188, 200 W. Broadway Monticello, MN 55362 Jake Olinger 763-295-3010 MONTI-4 Monticello Chamber of Commerce PO Box 192 Monticello, MN 55362 West Bend Mutual Insurance Co 15350 1,000,000 AXXNSO 1078042 04/20/1204/20/13 100,000 X 5,000 1,000,000 2,000,000 2,000,000 X AXNSO 1078042 04/20/1204/20/13 AXNSO 1078042 04/20/1204/20/13 A D & O Liability NNO 1088832 04/20/1204/20/13 Aggregate 1,000,000 City of Monticello is named as an Additional Insured in respect to General Liability. Frostbite Challenge: January 11-13, 2013. CITYMON City of Monticello 505 Walnut Street Monticello, MN 55362 CityCouncilAgenda:11/13/12 1 5E.Considerationofapprovinganapplicationforatemporaryon-saleliquorlicensefor theMonticelloLionsforFrostbiteChallengeonJanuary12,2103 (CS) A.REFERENCEANDBACKGROUND: TheMonticelloLionsisrequestingapprovalofanapplicationfora1-daytemporaryon- saleliquorlicenseforSaturday,January12,2013.TheLionswillbesellingbeerin conjunctionwithFrostbiteChallengeactivitiessuchaspondhockeyandsmooshracing takingplaceatFourthStreetPark. TheMonticelloLionsClubwillbeprovidingacertificateofinsurance,includingliquor liabilityfortheday’sevents,withtheCitynamedasasecondinsured. A1.BudgetImpact:NA A2.StaffWorkloadImpact:MinimalstafftimetosendapplicationtoStateAlcohol andGamblingDivisionforapproval. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheapplicationfora1-daytemporaryliquorlicenseforthe MonticelloLionsonJanuary12,2013atFourthStreetParkinconjunctionwith FrostbiteChallenge;contingentonprovisionofanappropriateliquorliability insurancecertificate. 2.Donotapprovetheapplicationforatemporaryliquorlicense. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1forapprovaloftheapplication. D.SUPPORTINGDATA: Applicationfortemporaryliquorlicense CityCouncilAgenda:11/13/12 1 5F.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbytheMonticelloChamberofCommerce (CS) A.REFERENCEANDBACKGROUND: TheMonticelloChamberhasappliedforatemporarycharitablegamblingpermitfora raffletobeheldonThursday,December7,2012inconjunctionwiththeirAnnual BanquetattheMonticelloCommunityCenter. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Approvetheapplicationforacharitablegamblingpermitforaraffletobe conductedbytheMonticelloChamberofCommerceattheCommunityCenteron December7,2012. 2.Donotapprovetheapplicationforacharitablegamblingpermit. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1andisnotawareofanyreasonwhythisapplicationshould notbeapproved. D.SUPPORTINGDATA: ApplicationforExemptGamblingPermit–MonticelloChamberofCommerce CityCouncilAgenda:11/13/12 1 5G.ConsiderationofadoptingResolution#2012-095acceptingimprovementsand authorizingfinalpaymenttoSchluenderConstruction,Inc.forthe2012Stormwater PondImprovements,CityProjectNo.ZSTORM-2012 (BW) A.REFERENCEANDBACKGROUND: The2012StormWaterPondImprovementsincludedmiscellaneousmaintenanceworkto twoCity-ownedstormwaterponds;onelocatedinthenortheastcorneroftheintersection ofChelseaRoad&MarvinRoad,andtheothereastoftheMonticelloMiddleSchool. Improvementstothepondsincludedrepairstothreeflaredendsections,theadditionofa newdrainagestructure,repairingdamagedstormsewer,completingminorgrading,and restoringturfonalldisturbedareas. WorkontheprojectbeganinAugustandwascompletedinOctober.Councilisnow beingrequestedtoaccepttheprojectascompleteandtoauthorizefinalpaymentto SchluenderConstruction,Inc.intheamountof$5,127.10. Thefinalconstructioncostcameinat$19,235.50whichis$3,559.50overthecontract amountof$15,676.Partialpaymentintheamountof$14,108.40wasissuedtothe contractoronOctober24th leavinganoutstandingbalanceof$5,127.10.Theoverrunin costwasprimarilyduetotheneedtocompletedeeperexcavationworkoveronepipe sectionthanhadoriginallybeenanticipated,forprovidingadditionalcoveroveranother pipesection,andforprovidingadditionalbackfillmaterialundertheflaredendsections. Thisworkresultedinadditionalcostsof$1,664formoretopsoil,$936forextraerosion controlblanket,and$959foradditionalseeding,riprapandconcrete. Releaseoffinalpaymentwillbecontingentonreceiptofthefollowingpaperwork: 1.IC134formsshowingthatthecontractorhascompliedwiththeprovisionsof MinnesotaStatutes290.92requiringwithholdingstateincometax. 2.Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthe contracthavebeenfullypaidorsatisfactorilysecured. 3.ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety. Allwork,excepttheriprapswaleonthewestsideoftheMiddleSchoolPond,is guaranteedbythecontractortoremainfreeofdefectsinworkmanshipandmaterialsfora periodofoneyearfromthedateoffinalacceptanceoftheprojectbytheCityCouncil. ThisitemwasremovedfromtheconsentagendaonOctober8th pendingthecompletion ofseveralpunchlistitems.Allpunchlistitemshavesincebeensatisfactorilycompleted sotheprojectisnowcompleteandreadyforfinalpaymentinaccordancewiththe contractandCityofMonticelloEngineeringandConstructionStandards. CityCouncilAgenda:11/13/12 2 A1.BudgetImpact:Finalpaymentforthisworkamountsto$5,127.10.Fundingfor theseimprovementswasbudgetedforin2012intheamountof$40,000through theStormWaterFund,whichhasacurrentbalanceof$1,378,381. A2.StaffWorkloadImpact:Staffworkloadimpactsareanticipatedtobenegligible asaresultofthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-095acceptingimprovementsandauthorizing finalpaymentof$5,127.10toSchluenderConstruction,Inc.forthe2012 StormwaterPondImprovements,CityProjectNo.ZSTORM-2012. 2.MotiontodenyadoptionofResolution#2012-095atthistime. C.STAFFRECOMMENDATION: StaffrecommendsselectingAlternative#1. D.SUPPORTINGDATA: Resolution#2012-095 CopyofConstructionPayVoucher(Final) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-095 ACCEPTINGIMPROVEMENTSANDAUTHORIZINGFINALPAYMENTFOR 2012STORMWATERPONDIMPROVEMENTS CITYPROJECTNO.ZSTORM-2012 WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoSchluender Construction,Inc.ofMonticello,Minnesota,thecontractorhassatisfactorilycompletedtheworkfor stormwaterpondimprovementstotwocity-ownedstormwaterponds,onebeinglocatedinthe northeastcorneroftheintersectionofChelseaRoad&MarvinRoadandtheotherlocatedeastofthe MonticelloMiddleSchool,includingotherappurtenantworkinaccordancewiththecontract; NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY OFMONTICELLO,MINNESOTA thattheworkcompletedundersaidcontractisherebyaccepted andapprovedandthattheMayorandCityClerkareherebydirectedtoissueaproperorderforthe finalpaymentonsuchcontractsubjecttoreceiptofthefollowing: 1)IC134formsshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax; 2)Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthecontracthavebeen fullypaidorsatisfactorilysecured;and, 3)ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety. ADOPTEDBY theMonticelloCityCouncilthis13th dayofNovember,2012. CITYOFMONTICELLO ___________________________ ClintHerbst,Mayor ATTEST: ___________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:11/13/12 1 5H.ConsiderationofadoptingResolution#2012-096acceptingimprovementsand authorizingfinalpaymenttoWrightHennepinServicesfor2011StreetLighting Improvements,CityProjectNo.11C002 (BW) A.REFERENCEANDBACKGROUND: The2011StreetLightingImprovementsincludedtheinstallationoflightemittingdiode (LED)streetandpedestrianpathwaylightingimprovementsalongEast7th Streetbetween theUnionCrossingsdevelopmentandCedarStreet.Thisproject,whichwastheCity’s secondLEDstreetlightingproject,enhancedexistingstreetlightingatintersectionsand providedadditionallightingforthepedestrianpathwayandataccessestotheapartments andtownhomesalongEast7th Street. ThisprojectwassubstantiallycompleteinOctober,2011.Sincethattimethecontractor waspaidallbut$7,500whichwasretainedwhiletheyaddressedalloutstandingpunch listitems.Todatethecontractorhassatisfactorilyaddressedallpunchlistitemswiththe exceptionofproperlyrepaintingareasonvariouslightpoleswherepaintimperfections andminorscratchesanddentswererepairedastheywerenotabletocorrectlymatchthe paint.Thecontractorhasthereforeagreedtoadeductioninfinalpaymentintheamount of$1,500toallowtheCitytopurchasematchingpaintandtomobilizeCitystaffand equipmenttorepaintareasofvariouspolesastimeallows. Staffthereforeconsiderstheprojecttobecompleteandreadyforfinalpaymentin accordancewiththeconstructionandmaintenancecontractsandCityofMonticello EngineeringandConstructionStandards.Councilisthereforerequestedtoacceptthe projectascompleteandauthorizefinalpaymenttoWrightHennepinServices(WHS)in theamountof$6,000($7,500retainageminus$1,500deduct). Releaseoffinalpaymentwillbecontingentonreceiptofthefollowingpaperwork: 1.IC134formsshowingthatthecontractorhascompliedwiththeprovisionsof MinnesotaStatutes290.92requiringwithholdingstateincometax. 2.Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthe contracthavebeenfullypaidorsatisfactorilysecured. TheCityalsoenteredintoa5-yearmaintenancecontractwithWHStomaintaintheLED fixturesinthislightingsystem.Priortoextendingthecontract,Citystaffwillmeetwith WHStoreviewactualmaintenancecostsfortheLEDfixturesandwillnegotiatearate adjustmentbasedonactualmaintenancecostsaswarranted.Sincemaintenancecostsfor LEDfixturesaretypicallyconsiderablylessthanmaintenancecostsforhighpressure sodiumlightfixtures,whichiswhatourcurrentcontractcostsarebasedon,staffbelieves wewillbeabletonegotiatearatereductionwithWHS.TheCityalsohastherightto cancelthemaintenancecontractoutrightuponprovidingwrittennoticeatleastone- monthinadvance.IfatanytimestaffthinkstheCitycansavemaintenancecostsby cancellingthecontract,Councilauthorizationtocancelthecontractwillberequested. CityCouncilAgenda:11/13/12 2 A1.BudgetImpact:Thefinalcostforthestreetandpathwaylightingimprovements is$263,085.ThisamountwillbeentirelypaidforthroughtheCity’sStreetLight ImprovementFund,generatedthroughtheElectricFranchiseFeeprogramwhich isspecificallydesignatedforstreetlightingimprovements.Thecurrentbalancein thisfundis$1,065,524.Nospecialassessmentswereusedtofundthisproject. A2.StaffWorkloadImpact:Staffworkloadimpactsareanticipatedtobenegligible asaresultofthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-096acceptingtheimprovementsandauthorizing finalpaymentintheamountof$6,000toWrightHennepinServices,subjectto receiptoffinalpaperwork. 2.MotiontodenyadoptionofResolution#2012-096atthistime. C.STAFFRECOMMENDATION: StaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: Resolution#2012-096 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-096 ACCEPTINGIMPROVEMENTSANDAUTHORIZINGFINALPAYMENTFOR 2011STREETLIGHTINGIMPROVEMENTS CITYPROJECTNO.11C002 WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoWright-Hennepin ServicesofRockford,Minnesota,thecontractorhassatisfactorilycompletedtheworkforthestreet lightingimprovementsalongEast7th Streetandotherappurtenantworkinaccordancewiththe contract; NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY OFMONTICELLO,MINNESOTA thattheworkcompletedundersaidcontractisherebyaccepted andapprovedandthattheMayorandCityClerkareherebydirectedtoissueaproperorderforthe finalpaymentonsuchcontractsubjecttoreceiptofthefollowing: 1)IC134formsshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes 290.92requiringwithholdingstateincometax;and, 2)Lienwaiversshowingthatallclaimsagainstthecontractorbyreasonsofthecontracthavebeen fullypaidorsatisfactorilysecured. ADOPTEDBY theMonticelloCityCouncilthis13th dayofNovember,2012. CITYOFMONTICELLO ____________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:11/13/12 1 5I.ConsiderationofapprovingarequestforConditionalUsePermitfor Entertainment/Recreation–IndoorCommercial,PlacesofPublicAssembly,and RestaurantandRetailusesunder10,000squarefeetintheF-3Sub-Districtofthe CCD(CentralCommunityDistrict).Applicant:HillsidePartnership,LLC (AS) A.REFERENCE&BACKGROUND: Property:500-560CedarStreet PIDs:155029001040and15500114201 PlanningCaseNumber:2012-033 Request(s):ConditionalUsePermitforentertainment/recreation– indoorcommercial,placesofpublicassembly,retailand restaurantusesunder10,000squarefeetinamulti-tenant buildingintheF-3(Transitional)ZoneoftheCentral CommunityDistrict) DeadlineforDecision:December11th,2012 LandUseDesignation:Downtown ZoningDesignation:CCD Sub-district:F-3,Transitional Thepurposeofthe“CCD”,CentralCommunityDistrict,is toprovideforawidevarietyoflanduses,transportation options,andpublicactivitiesinthedowntownMonticello area,andparticularlytoimplementthegoals,objectives, andspecificdirectivesoftheComprehensivePlan,andin particular,theEmbracingDowntownMonticelloreportand itsDesignGuidelines. CurrentSiteUse:Multi-tenantcommercialbuilding SurroundingLandUses: North:Multi-andsinglefamilyresidential,CCD East:Multi-familyresidential,CCD South:Multi-familyresidential,CCD West:Multi-tenantcommercial,CCD CityCouncilAgenda:11/13/12 2 ANALYSIS Theapplicantisrequestingaconditionalusepermittoallowamixingofretail,indoor commercialrecreation,placesofpublicassembly,andrestaurantusesforfuturetenants inanexistingmulti-tenantcommercialbuilding. In1992,thepropertywasissuedaConditionalUsepermitforretailcommercialuses underaPerformanceZone-MixedDistrict.Thepropertyalsoreceivedvariancesrelated toparking,andsubsequentlyrezonedanotherportionofthepropertytoallowforthe expansionoftheparkingarea. Followingthecompletionofthe1997DowntownRevitalizationPlan,theCityadopted changesbothtoitscomprehensiveplanandzoningordinance,consistentwiththe1997 plan.AtthattimethezoningforthispropertywasamendedtoCCD,CentralCommunity District.RetailandrestaurantusesbecamepermittedusesinthenewCCD,andtheold CUPwasextinguished. In2011,theCityadoptedanewplanfordowntown,theEmbracingDowntownplan,and againadoptedamendmentstothezoningordinanceinsupportoftheplan.However, withthisseriesofamendments,theCCDzoningremainsinplace,butwith“sub-district” designationswhichreflectthecharacterofvariousdistrictswithinthedowntownitself. Assuch,thispropertyhasretaineditsCCDzoningdesignation,butisnowwithintheF-3 (Transitional)sub-district.TheF-3classificationisrelatedtotheproperty’slocationat theedgeofthedowntown,wherecommercialpropertiesoftenabutresidentialuses. Withthesesituationsinmind,thecodeonceagainrequiresConditionalUsePermitsfor retailandrestaurantusesunder10,000squarefeet.Therefore,toaccommodatenewuses inthevacanttenantspaces,HillsidePartnershipisrequiredtoobtainanewCUP. ItisimportanttonotethattheCitymustevaluatethenewusesunderthe2012CCD zoningcode.Otherunrelatedpermanentsiteconditionsthathavebeencontinuouslyused onthissitewouldbegrandfatheredinifoutofcompliancewiththecurrentcode,or, allowedunderanyvariancesapprovedatthetimeoftheirdevelopment.Inthatregard, thisreportwillnotaddressanyexistingnon-conformitiesresultingfromadoptionofnew codeintermsofthebuildingstructureitself. Commissionshouldalsonotethatunderthecurrentzoningordinance,noCUPisrequired formulti-tenantbuildingsharedparking.Conditionalusepermitsforcross-parkingare onlyrequiredinthecaseofmultiplebuildingssharingparkingareas.However,thesite analysisbelowdoesincludeareviewofcurrentparkingavailabilityrelativetothenewly proposeduses. CUPApprovalCriteria–SiteUseAnalysis Withthisrequest,theapplicantisseekingapprovaltoallowamixofpotentialtenants withintheexistingbuilding.Thesetenantsmayincluderetailers,restaurants,andplaces ofpublicassembly.Atthepresenttime,thebuildinghasthreeavailabletenantspaces. CityCouncilAgenda:11/13/12 3 Ifapproved,theCUPwillapplytothefullbuildingandwillallowamixofpermittedand approvedconditionalusesthroughoutthebuilding. TheCUPapplicationsubmittedincludesaspecificrequestrelatedtotherelocationofBL Bikes.Althoughprimarilyretailinnature,theCUPforretailusewouldalsoincludethis tenant’sneedforaccessorystorageandminorrepairofskateboardsandbicycles.The CUPrequestforBLBikesalsoincludesanindoorcommercialrecreationcomponent, whichisevaluatedinthisreportasaseparateprincipaluseCUP. NooutdooractivityforanyoftheaboveproposedusesisrequestedunderthisCUP.The applicanthasbeenadvisedthatsuchuseswouldrequireaseparateCUP. Thezoningordinancestipulatesthatrecommendationsanddecisionsonconditionaluse permitsbebasedonconsiderationofthefollowingoverallcriteria. Theconditionalusewillnotsubstantiallydiminishorimpairpropertyvalueswithin theimmediatevicinityofthesubjectproperty; Comment:Compliant.Thebuildingisanexistingmulti-tenantcommercialproperty seekingthesameorsimilarusesasprevious.Performancestandardsforbuffering andlandscapingonthesitehavebeenputinplaceunderpreviousapprovalsto addresspotentialimpactstosurroundingproperties. Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,orwelfareof personsresidingorworkingneartheuse; Comment:Compliant. Theconditionalusewillnotimpedethenormalandorderlydevelopmentof surroundingpropertyforpermittedusespredominantinthearea; Comment:Thesubjectsiteisguidedforcommercialuses,andmorespecifically, “Downtown”.AccordingtotheComprehensivePlan,“Downtown”designate locationsareintendedtobeamixofinter-relatedandmutuallysupportivelanduses. Businessesinvolvedwiththesaleofgoodsandservicesshouldbethefocusof Downtownlanduse.Theproposedusesareconsistentwiththisstatement. Theconditionalusewillnotposeanundueburdenonpublicutilitiesorroads,and adequatesanitaryfacilitiesareprovided; Comment:Compliant,existing. Theconditionalusecanprovideadequateparkingandloadingspaces,andallstorage onthesitecanbedoneinconformancewithCitycoderequirements. Comment:Parkinganalysiswascompletedbasedonexistingtenants.Thecurrent siteusesrequireatotalof42spaces.TheproposedBLBikesusewouldrequirean additional25spaces.Basedoncurrentparkingavailabilityof180totalspaces,staff believestheproposedusesforthevacanttenantspacescanbeaccommodated,subject toaconditionthataparkinganalysisberequiredforanyrestaurantorplaceofpublic assemblyusetenantpriortooccupancytoensureadequatesupply. CityCouncilAgenda:11/13/12 4 Thesitehasatotalof180totalparkingspaces availableoverthetwoparcels. SpaceOccupancyUseOrdinance Requirement #of Spaces Required 1,000sq.ft.Retail1space/350sq.ft.3 1,882sq.ft.Vacant * 1,000sq.ft.PersonalServices1space/350sq.ft.3 3,740sq.ft.PersonalServices1space/350sq.ft.11 8,900sq.ft.Vacant–proposed retailandindoor entertainment/ recreation 25for retail use** 1,680sq.ft.Clinic/Medical Services 4spaces/1000sq. ft. 7spaces 5,597sq.ft.Vacant * 4,548sq.ft.Clinic/Medical Services 4spaces/1000sq. ft. 18spaces *Useisundefined.Requiresparkinganalysisattimeofoccupancy. **Indoorskateparksundefinedwithinparkingcode.Calculationassumesfullretailuse. Theconditionalusewillnotresultinanynuisanceincludingbutnotlimitedtoodor, noise,orsightpollution; Comment:Compliant.Seealsoconditionsrelatedtooutdoorusesbelow. Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuchaswoodlands, wetlands,andshorelines;andallerosionwillbeproperlycontrolled; Comment:Notapplicable. Theconditionalusewilladheretoanyapplicableadditionalcriteriaoutlinedin Chapter5fortheproposeduse. Comment:Evaluatedbelow. InadditiontotheoverallConditionalUsePermitevaluationcriteria,thezoningcode outlinesreviewcriteriaspecifictouses,andtousesspecifictotheF-3CCDsub-district. Inthiscase,theretail,restaurant,andindoorcommercialrecreationeachhavespecific reviewcriteria,whichareevaluatedforthepurposeoftheCUPapplicationbelow. Entertainment/Recreation–IndoorCommercial Noauctionsshalltakeplaceonthepremises. Comment:Noneproposedwiththisapplication. CityCouncilAgenda:11/13/12 5 Outdoorstorageshallbeprohibited. Comment:Noneproposed. Noiseshallbecontrolledconsistentwiththestandardsofthisordinance. Comment:Conditionofapproval. Whenabuttingaresidentialuse,thepropertyshallbescreenedwithanaesthetic buffer(Table4-2,BufferType“B”)inaccordancewithsection4.1(G)ofthis ordinance Comment:Compliant;anexistingretainingwallisinplacealongtheeastandsouth propertyline,alongwitha6’maintenancefreefenceandlandscaping.Onthenorth propertyline,theparkingandbuildingarescreenedfromneighboringsingle-family homeswithalandscapedbuffer. PlacesofPublicAssembly AlthoughthecodesetsoutnospecificstandardsforPlacesofPublicAssembly,theuse mustbeevaluatedthroughtheoverallCUPcriteria.Assuch,theusewithinatenant spaceiscompliantpertheanalysisnotedabove. Restaurants TheZoningOrdinancerequiresthatanyrestaurantwithin300’ofexistingresidentialuses requiresaCUPsubjecttothefollowingconditions: Primaryaccessfromlocalresidentialstreetsshallbeprohibited. Comment:Compliant.AccesstothesiteandallparkingareasisfromCedarStreet only. Restaurantshavingoutdoorseating(including,butnotlimitedto,seatingfordiningor listeningtoliveorrecordedacousticoramplifiedentertainmentoutsideofthe building)shallcomplywiththefollowingstandards: o Theoutdoorportionsoftherestaurantshallnotoperateafter10:00P.M.unlessa SpecialEventPermitforsucheventshasbeenapprovedbytheCityCouncil. o Theoutdoorseatingareashallnotobstructthemovementofpedestriansalong sidewalksorthroughareasintendedforpublicuse. Comment:Notapplicableatthistime.Anyrestaurantseekingtolocatewithinthe buildingwillberequiredtocomplywiththeabove,includingtheneedforCUPdue tolocationwithin300’ofresidential. Restaurantshavingdrive-throughfacilitiesshallrequireaconditionalusepermitand complywiththefollowingstandards: o Allrequirementsforanaccessorydrive-throughfacilityshallbemet. o Thearchitecturalappearanceandfunctionalplanofthebuildingandsiteshallnot besodissimilartotheexistingbuildingsorareaastocauseimpairmentin CityCouncilAgenda:11/13/12 6 propertyvaluesorconstituteablightinginfluencewithinareasonabledistanceof lot. Comment:Notapplicable.Nodrive-throughfacilityproposed.Anydrive-through mustbeapprovedthroughasubsequentandseparateCUPapplication. Whenabuttingaresidentialuse,thepropertyshallbescreenedwithatleastasemi- opaquebuffer(Table4-2,BufferType“C”)inaccordancewithsection4.1(G)ofthis ordinance. Comment:Compliant;seenoteinEntertainment/Recreation–IndoorCommercial. Eachlightstandardislandandallislandsintheparkinglotlandscapedorcovered. Comment:Existingpolesinplace;existinglawfulnon-conformity. Parkingareasshallbescreenedfromviewofabuttingresidentialdistrictsin compliancewithSection4.1(F)ofthisordinance. Comment:Compliant.Seeabovecomment. Vehicularaccesspointsshallbelimited,shallcreateaminimumofconflictwith throughtrafficmovements,andshallbesubjecttotheapprovaloftheCommunity DevelopmentDepartment. Comment:Compliant;twoconformingaccesspointsinplaceprovidingingressand egressfromCedarStreet. IfintheCCDDistrict,thefollowingstandardsshallalsoapply: o Thedesignofthesitepromotespedestrianaccessadjacenttoandalongthe property. o SitelightingshallutilizefixturessimilarinstyletothatdesignatedbytheCityfor useinpublicareasofthe“CCD”district. Comment:Existingpolesinplace;existinglawfulnon-conformity. Thebuilding,site,andsignagemeetthestandardsforthe“CCD”districtanddesign reviewisconductedbythePlanningCommission. Comment:Existingbuilding;anynon-conformitiesgrandfatheredduetocontinuous use. DrivethroughfacilitiescomplywiththerequirementsofSection5.3(D)(11). Comment:Notapplicable.Nodrive-throughfacilityproposed.Anydrive-through mustbeapprovedthroughasubsequentandseparateCUPapplication. TheproposedusedemonstratescompatibilityandconsistencywiththeCity’s ComprehensivePlanandtheDowntownRevitalizationPlan. Comment:Compliant.Theproposedmixofoffice/professional,retailandrestaurant usesissupportedbytheEmbracingDowntownPlan. CityCouncilAgenda:11/13/12 7 Retail IntheF-3sub-district,thezoningcodeoutlinesonlyoneassociatedsiteconditionfor Retailusesunder10,000squarefeet: Iftheretailsalesincludesconsignmentsales,thefollowingstandardsshallapply: o Salesandstorageshallnotexceed1,000squarefeetinarea. o Atleast80%ofthesalesshallbeofconsignedmerchandise. o Noauctionsshalltakeplaceonthepremises. o Thereshallbenooutsidestorage Comment:Notapplicableatthistime.Theapplicanthasindicatedthattheremaybe apossibilityofthelocationofasecondhandorthriftstoreinoneofthetenantspaces. Thisprovisionwouldnotapplytothattypeofuse,butratheronlytoconsignment storesspecifically.Seedefinitionnotationsbelow. However,inthereviewmeetingwiththeapplicantheldpriortothepublichearing, theapplicantexpressedadesireforthePlanningCommissiontoconsidercallingfora publichearingregardingthe1,000squarefootthreshold,notingthattherearemany existingconsignmentstoresthatexceedthissquarefootage. ThriftStore:Thriftandcharitystoressellusedclothesthatweredonatedby individuals.Dependingontheindividualstore,profitsfromthesalesthatgodirectly tocharityvary,butallsalescontributeinsomewaymonetarilytothecharitywho ownsthethrift. ConsignmentStore:Consignmentshopsareplaceswhereindividualsselltheirused clothingthroughadealer.Theshop,asthedealer,takesapercentageoftheprofitfor eachitemsold.Ifitemsdonotsellduringtheperiodtheyareonthesalesfloor,they arereturnedtoindividualwithoutcompensation. PlanningCommissionRecommendation: ThePlanningCommissionreviewedtherequestinapublichearingonNovember7th, 2012.Nopublictestimonywasgivenoutsideoftheapplicant’sstatement. ThePlanningCommissionunanimouslyrecommendedapprovaloftheCUPbya3-0 vote. A1.StaffImpact:Staffresourceswereutilizedtoanalyzetheapplicationand preparethisreport.Thisapplicationisassociatedwiththerelocationofatenant attheMontgomeryFarmsbuildingandassuch,anyexpenseswillbecoded againstthatproject.Theapplicantpaidnoescrowforthisapplication. A2.BudgetImpact:None. CityCouncilAgenda:11/13/12 8 B.ALTERNATIVEACTIONS: 1.MotiontoapproveaConditionalUsePermitforEntertainment/Recreation– IndoorCommercial,PlacesofPublicAssembly,RestaurantandRetailusesfor thepropertylocatedat500-560CedarStreet,subjecttotheconditionsoutlinedin ExhibitZandbasedonfindingsascontainedwithinsaidresolution. 2.MotiontodenyaConditionalUsePermitforEntertainment/Recreation–Indoor Commercial,PlacesofPublicAssembly,RestaurantandRetailusesforthe propertylocatedat500-560CedarStreet,basedonfindingstobemadebythe CityCouncil. 3.Motiontotableactionontherequestforfurtherstudy. C.STAFFRECOMMNDATION: Staffrecommendsalternative1above,subjecttotheconditionslistedinExhibitZ.The existingbuildingconfiguration,locationandparkingcanappropriatelyaccommodatethe proposeduses.Inaddition,theproposedusesadequatelymeettheconditionsoutlinedby code. D.SUPPORTINGDATA: A.PlanningCommissionResolution#2012-094 B.AerialParcelImage C.ApplicantNarrative D.SitePlan E.TenantPlan F.MonticelloZoningOrdinance–Excerpts 1.CCDSub-DistrictMap 2.CCDUseTable Z.ConditionsofApproval ExhibitZ 500-560CedarStreet HillsidePartnership,LLC November,2012 1.Theapplicantshallprovideaparkingplananalysisindicatingthetotalamountofparking foreachtenantandthetotalfacilityforeachtenantspacepriortooccupation. 2.Noiseshallbecontrolledconsistentwiththestandardsofthisordinance. 3.Anyfuturedrive-throughuseshallrequireapprovalofaconditionalusepermit. 4.Anyfutureoutdooruses,includingoutdoorrestaurantseatingandoutdoorcommercial recreation,shallrequireapprovalofaconditionalusepermit. 5.Thebuildingandtenantspacesignageshallrequireseparatesignpermitapprovalsubject tothecurrentsignordinance. City Council Agenda: 11/13/12 1 5J. Consideration of approving a request for Amendment to Conditional Use Permit for Planned Unit Development as related to residential design standards for R-2A (Single-Family) District lots. Applicant: Sunset Ponds, LLC (AS) A. REFERENCE & BACKGROUND: Property: Lots 1, 3-5, 11-18, 20, Block 3; Lot 1, Block 1, Lot 2, 5-8, 10-11, 13, Block 2, Sunset Ponds 2nd Addition and Lots 2 - 10, Block 4, Lot 2, Block 5, Sunset Ponds Planning Case Number: 2012-033 Request(s): Amendment to CUP for Planned Unit Development allowing for modifications to required 20% front building materials requirement, garage door width, 5’ garage forward regulation, and overall garage size relative to home footprint. Deadline for Decision: December 7th, 2012 Land Use Designation: Places to Live Zoning Designation: T-N (formerly R-2A), Sunset Ponds Planned Unit Development The purpose of the "T-N" traditional neighborhood residential district is to provide for medium density, single family, detached residential dwelling units and directly related complementary uses. Current Site Use: The thirty-two lots proposed for amendment are vacant residential properties. Surrounding Land Uses: North: Residential, R-1 and parkland East: Residential, Monticello Township South: Residential, R-2 West: Residential, R-1 and wetland ANALYSIS The Planned Unit Development for Sunset Ponds was approved in 2003, under the previous version of the Monticello Zoning Ordinance. Very few modifications were made under the original Planned Unit Development to the “General Building and Performance Requirements” and “Lot Size” requirements for the development. Instead, the PUD was used to allow a mixing of zoning districts within the development. City Council Agenda: 11/13/12 2 In December of 2011, the City approved an amendment to PUD for five lots in the R-1 area of Sunset Ponds. The amendment was proposed by Sunset Ponds, LLC, the applicant for this request. The amendment sought many of the same flexibilities proposed with this application. At this time, Sunset Ponds, LLC is seeking to amend the PUD to allow limited flexibility in building and performance standards for thirty of the lots it owns within the T-N portion of the development. The balance of the lots in the area will comply with existing base ordinance and PUD standards. The applicant is requesting that the City approve four areas of flexibility as related to the thirty-two T-N lots. The applicant has provided five sample facade designs to better illustrate the modifications requested. The designs are labeled “Hickory II” and “Alder Deluxe”. The applicant has presented four exterior elevation variations for the “Hickory II” model. Customer package information detailing the design option packages for the proposed homes has also been included for reference on color treatments and combinations, which will create further variation in exterior home design. The narrative and plans provided by the applicant indicate that the houses will meet the district’s required minimum square footage (finished), minimum garage square footage, and all setback and landscaping requirements for the district. Any approval is conditioned on compliance with the code’s minimum finished square footage standards: “No single family home constructed in the R-2A shall be built that does not consist of at least 1,200 square feet in finished floor area, exclusive of mechanical, garage or unfinished storage space. All such finished spaces shall be at or above finished exterior grade . . .” With this PUD amendment, the applicant is seeking flexibility from four principal design standards as follows: o Code Requirement: “No less than 20% of the front building façade of any structure in the R-2A shall be covered with brick or stone.” The applicant is seeking the flexibility to allow for stone veneers, shake siding or similar enhanced styles of accent colors. The applicant is also seeking clarification on how this standard will be applied on corner lots. Comment: The five home designs presented each illustrate a maximization of stone treatment on the front façade of the garage-face area and entrance portico. In two of the designs, the applicant seeks to include shake siding on the garage and house front gables in order to meet the 20% requirement. Recommendation: Staff would recommend a requirement that stone veneer be required on both the garage face area and portico as shown on the provided plans. Shake siding shall not be permitted as an exclusive City Council Agenda: 11/13/12 3 treatment in lieu of any stone or brick veneer, but only to complete the required 20% as shown on plans. For the purposes of corner lot treatments, the code indicates that the front of any lot is the area between the two side lot lines along the street right of way having the narrowest width. Staff would therefore recommend that any corner lot include additional stone or brick on the secondary right of way elevation to better meet the intent of the 20% “front building façade” requirement. o Code Requirement: “From side building line to side building line of any single family structure, no more than 50% of such building width shall consist of garage doors that face the street.” Comment: The majority of home designs proposed exceed the above standard due to the three-stall garage design. The applicants propose exterior enhancements to off-set the garage-dominant appearance. These enhancements would include additional gabling and variation in building materials and colors. The applicants also proposes finished living space above the garage, cantilevered slightly beyond the garage building line, which creates a visual break along the front building plane of the homes. Recommendation: Staff supports the inclusion of three-stall garages and would recommend that this flexibility be supported by a requirement that all garage doors include raised panels and window lights. o Code Requirement: “No portion of any garage space may be more than five feet closer to the street than the front building line of the principal single family use.” Comment: As noted above, the applicant is seeking to off-set the flexibility requested by placing cantilevered living area over the garage, effectively creating the effect of single family living space closer to the street than the garage to reduce the “garage-forward” appearance. Recommendation: Staff would suggest that any flexibility in this standard should be accompanied by a requirement for the upgrades in garage door treatments as noted above. o Code Requirement: “Except by Conditional Use Permit . . . nor shall any combination of attached garage and detached accessory building exceed the following maximum area, whichever is less: The gross square footage of the building footprint of the principal use.” Comment: Although no floor plans were submitted, the lot plans submitted by the applicant indicate a garage footprint of 25.5’ x 26’, a total footprint of 663 square feet. The applicant’s narrative also indicates City Council Agenda: 11/13/12 4 an intent to meet the minimum garage size of 450 square feet for all garages. The footprint of the home’s first floor foundation is approximately 585 square feet. As such, for at least some of the homes proposed, the applicant is seeking flexibility from the provision requiring a larger home footprint than garage footprint. The applicant proposes to include the living area above the garage as part of the footprint calculation of the home, thereby balancing the garage and home foundation sizes. Recommendation: No specific recommendation. To further illustrate the flexibility sought by the applicant, the table below illustrates the base code standards, any variation approved under the original PUD and the proposed amendment sought by the applicant. T-N (formerly R-2A) Building & Performance Standards Standard Base Ordinance PUD Proposed Amendment Roof Pitch 5/12 5/12 5/12 Minimum Finished Floor Area 1200 sq. ft. 1200 sq. ft. Total finished square footage is stated at 1361 sq. ft. An unfinished basement is also noted in the plan submittals. Minimum Floor Area 1000 sq. ft. 1000 sq. ft. 585 sq. ft. main floor + 663 sq. ft. above garage Building Materials 20% of front facade covered in brick or stone – wood or stucco finished homes may be reduced to 5% 20% of front facade covered in brick or stone – wood or stucco finished homes may be reduced to 5% 20% stone veneers, shake siding or similar enhanced styles of accent colors Garage Size 450 sq. ft. 450 sq. ft 450 sq. ft. – 663 sq. ft. Garage Size Relative to Principle Structure No attached garage may exceed the gross square footage of the building footprint of the principal No attached garage may exceed the gross square footage of the building footprint of the principal 585 sq. ft. - building footprint of principal structure 663 sq ft - attached garage footprint for City Council Agenda: 11/13/12 5 structure structure three-stall garage Garage Door Size 16’ opening – dual door 16’ opening – dual door 16’ openings– dual door Landscaping 60% of front yard in garden per City landscape plan 60% of front yard in garden per City landscape plan 60% of front yard in garden per City landscape plan Neighborhood Meeting The 2011 amendment to Sunset Ponds generated a significant amount of neighborhood comment. In that regard, Sunset Ponds, LLC (the applicant) invited all those within the 500’ notice area to a neighborhood meeting on November 1st to discuss the currently proposed amendments. The Planning Commission and City Council were also invited to attend. Information resulting from that meeting will be presented by the applicant as part of the public hearing. In reviewing the application materials, the Public Works Department submitted a comment suggesting that the applicants clarify for the City the current management of the homeowner’s association for this area. The concern of the Public Works Department is related to the common irrigation system, which is currently shut off due to non-payment by the association. City staff has requested information from the City Attorney relating to the rights and responsibilities of an association when previous majority lot owner has gone through bankruptcy proceedings and the association was not turned over to residents. Homeowner’s associations are private property owner to property owner agreements. PUD Amendment Criteria In considering whether to amend an existing PUD, the City is asked to consider the whether the proposed amendments affect the PUD’s ability to continue to achieve PUD goals outlined by code. Specifically, the amendments support higher standards of site and building design, efficient use of land, a more desirable environment than possible through strict application of the zoning regulations, and innovative residential development housing options at all levels. The City should also consider the intent of the T-N district in this review, which is to create neighborhoods which reinforce a house-forward design within a small lot land use pattern. Planning Commission Recommendation The Planning Commission reviewed this item in a public hearing held on November 7th. No public testimony was given. City Council Agenda: 11/13/12 6 The Commission recommended that staff’s recommendation on garage door finishes be relaxed to require only raised panels, with window lights as an optional treatment. The Commission indicated that they believed the home plan designs and finished presented represented an enhancement to the existing product. The elimination of shared driveway configurations with this design was noted as a positive. It was also clearly noted that all homes would meet the minimum square footage requirements and that the applicant was requesting no reduction in that area. The Commission did request that staff and the applicant work to gather and disseminate information on the homeowner’s association issue for the existing residents. The Planning Commission unanimously recommended approval in a 3-0 vote. Two commissioners were absent. A1. Staff Impact: Staff resources were utilized to analyze the application and prepare this report, which will be coded against the application escrow. Staff time will also be spent on preparation of amended development agreement. A2. Budget Impact: None. B. ALTERNATIVE ACTIONS: Planning Commission recommends Alternative 1 below. 1. Motion to approve an Amendment to Conditional Use Permit for Planned Unit Development as related to residential design standards for T-N (Single-Family) District lots for Sunset Ponds, subject to the conditions outlined in Exhibit Z and based on findings in said resolution. 2. Motion to deny an Amendment to Conditional Use Permit for Planned Unit Development as related to residential design standards for R-1 (Single-Family) District lots for Sunset Ponds, based on findings to be made by the City Council. 3. Motion to table action on the request for further study. C. STAFF RECOMMNDATION: The City Council will need to determine whether the amendments proposed will provide the needed balance between construction of homes which blend into the existing Sunset Ponds neighborhood and the applicant’s desire for a marketable home product. The applicant has proposed design enhancements intended to off-set the flexibility requested. D. SUPPORTING DATA: A. Planning Commission Resolution 2012-093 B. Aerial Parcel Image City Council Agenda: 11/13/12 7 C. Plat Map D. Applicant Narrative E. Lot Sketches F. Proposed PUD Home Plan Designs a. “Hickory II” – four designs b. “Alder Deluxe” G. Home Cross-Section Example H. Package Options I. Landscape Plan (City of Monticello Example) J. Façade Examples K. Monticello Zoning Ordinance – Excerpts Z. Conditions of Approval 1 Exhibit Z Sunset Ponds Amendment to PUD Sunset Ponds, LLC November, 2012 1. The plans submitted for building permit shall comply with the zoning ordinance minimum finished square footage standards. 2. The plans submitted for building permit shall comply with the zoning ordinance minimum setback requirements. 3. Stone or brick veneer shall be required on both the garage face area and portico as shown on the provided plans and dated October 6th, 2012. 4. Shake veneer shall not be permitted as an exclusive treatment in lieu of stone or brick veneer, and shall only be used to compliment the brick or stone in meeting the required 20% as shown on plans. 5. Any corner lot shall include additional stone or brick on the secondary right of way elevation to better meet the intent of the 20% “front building façade” requirement. 6. All garage doors include raised panels and may include window lights. 7. No homes on abutting properties may be constructed of the exact same exterior home design. 8. The applicant enters into an agreement for amendment to Planned Unit Development for Sunset Ponds and Sunset Ponds 2nd Addition. CityCouncilAgenda:11/13/12 1 5K.ConsiderationofadoptingResolution#2012-098approvinganAssessment AgreementforSpiritHillsDrainageCorrectionImprovements,CityProjectNo. 2006-10C (PID155-152-000020).Applicant:RWLandHoldings,LLC (JO/WO) A.REFERENCEANDBACKGROUND: RogerWinkelmanofRWLandHoldings,LLCsignedaGrantofEasementwiththeCity onJuly5,2006,whichallowedaneasementfordrainageandutilitiesonlandknownas OutlotBofSpiritHillsAddition(PID155-152-000020).Underthetermsofthe agreement,RWLandHoldingsagreedtoreimbursetheCity$18,254.75fordrainage improvementsonthisproperty,withtheamounttobepaidwhenthepropertywasplatted intobuildablelotsorJune1,2011,whicheveroccursfirst. ThelandwasneverplattedintobuildablelotsandtheCitybeganinvoicingRWLand HoldingsfortheamountdueinFebruaryof2012.Mr.Winkelmanwasprovidedwith copiesoftheGrantofEasementanddocumentsrelatedtotheimprovementprojectalong withtheinvoice.Thebillwasnotpaidandbecamepartofthedelinquentassessmentroll whichwaspresentedinapublichearingonOctober22,2012.PerdirectionofCouncil, thisitemwasremovedfromtheassessmentrolltobepresentedinanotherpublichearing onNovember13th,givingstaffadditionaltimetoworkwiththepropertyowner. StaffcontactedMr.Winkelmanandofferedhimtheopportunitytosignanassessment agreementallowingthe$18,254.75tobeassessedovera5yearperiodataninterestrate of4.75%inlieuofanassessmenthearing.Mr.Winkelmanverballyagreedthathewould beinterestedinsigningsuchanagreementandaskedcitystafftoputtogetheran agreementandforwardtohim.AnagreementwasemailedtohimonOctober29,2012, andaseparateassessmentpublichearingnoticewasmailedtoRWLandHoldingson November1,2012. TheCityreceivedasignedcopyoftheAssessmentAgreementfromMr.Winkelmanvia emailtoday,andheplacedtheoriginalsignedagreementinthemailtoday(November 8th). A1.BudgetImpact:WhetherMr.Winkelmansignstheassessmentagreementorthe delinquencyiscertifiedasa1-yearassessment,theCitywouldbereimbursedfor theimprovementcosts.Undertheassessmentagreement,itwouldberepaidover alongerperiodforthecostoftheimprovementsandthepropertyownerwould payslightlymoreininterest. A2.StaffWorkloadImpact:Therewillbeasmallamountofstafftimeinvolvedin preparingtherequiredassessmentinformationforWrightCounty. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-098approvinganAssessmentAgreementwith RWLandHoldings,LLCforSpiritHillsDrainageCorrectionImprovements,City CityCouncilAgenda:11/13/12 2 ProjectNo.2006-10CtobeappliedtoOutlotB,SpiritHillsAddition(PID155- 152-000020). 2.MotiontonotadoptResolution#2012-098approvinganAssessmentAgreement atthistime. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1,whichisconsistentwithformerassessmentagreementsand willreimbursetheCityforprojectcostsassociatedwiththeseimprovementsasagreedby RogerWinkelmanofRWLandHoldings,LLC. Note:Underthisalternative,theproposeddelinquentcertificationforthe$18,254.75 amountshouldberemovedfromthepublichearingunderItem#7. D.SUPPORTINGDATA: Resolution#2012-098 CopyofsignedAssessmentAgreement Copyofcoverletterandnoticefortheassessmentpublichearing(Item#7) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-098 APPROVINGANASSESSMENTAGREEMENTWITHRWLANDHOLDINGS,LLC FORSPIRITHILLSDRAINAGECORRECTIONIMPROVMENTSTOBEAPPLIED TOOUTLOTB,SPIRITHILLSADDITION(PID155-152-000020) CITYPROJECTNO.2006-10C WHEREAS,aGrantofEasement,issuedJuly5,2006,betweentheCityofMonticelloandRW LandHoldings,LLCallowedaneasementfordrainageandutilitiesacrossOutletBofSpirit HillsAddition.SaideasementagreementprovidedforreimbursementtotheCityfordrainage improvementsonthispropertyintheamountof$18,254.75,withtheamounttobepaidwhenthe propertywasplattedintobuildablelotsorJune1,2011,whicheveroccursfirst;and WHEREAS,theCitydesirestobereimbursedfortheimprovementsandhassentinvoicesto RogerWinkelmanofRWLandHoldings,LLCstartinginFebruary,2012;and WHEREAS,theCityiswillingtoenterintoanassessmentagreementoveraperiodoffive(5) yearsataninterestrateof4.75%,withtheintentofcollectingsaidreimbursementonthe drainageimprovementsasprovidedintheGrantofEasement;and WHEREAS,onNovember8,2012,asignedAssessmentAgreementwasreceivedfromRoger WinkelmanofRWLandHoldings,LLC;and NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA:thattheCityCouncilapprovestheAgreementofAssessmentandWaiverof IrregularityandAppealassignedandreceivedfromRWLandHoldings,LLC.Saidassessment willbeassignedtoOutlotBofSpiritHillsAddition(PID155-152-000020)for5yearsstartingin 2013payabletaxyearataninterestrateof4.75%perannum. ADOPTEDBY theMonticelloCityCouncilthis13thdayofNovember,2012. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator City Council Agenda: 11/13/12 5L. Consideration of authorizing replacement of the Uninterrupted Power Supply (UPS) system at Head-end building (JO/MP) THIS ITEM WAS ADDED AT THE BEGINNING OF THE NOVEMBER 13TH COUNCIL MEETING. REFERENCE AND BACKGROUND City Council is asked to provide staff with the authority to replace equipment that enables our telecommunication system to continue to operate during a power outage. Last week, diagnostic systems showed that the UPS system and associated battery back-up could no longer be relied on to provide substitute power in the event of a power outage. This equipment is critical because it provides the “bridge” between use of batteries and back-up and following use of electricity from the on-site onsite generator. The UPS is also important as it functions as a surge protector as well. Please note that the existing system was manufactured in 2001 and provided free of charge by HBC to the City of Monticello when the project was constructed therefore the capacitor and batteries have reached the end of their useful life In sum, staff is asking that the City Council grant the authority to purchase a modular, refurbished UPS at a project cost of $20,000. The smaller and modular design will enable better use of space at the head end building and support the growth of the back-up power resources over time. Budget Impact Reserves ALTERNATIVES 1. Motion to approve the purchase of a UPS system for the Head-end Building at a cost not to exceed $20,000. 2. Motion to replace or repair capacitors and batteries on the existing UPS at a cost of $10,000. 3. Motion to purchase a new modular UPS at an estimated cost of $45,000. RECOMMENDATION It is recommended that the City purchase a refurbished UPS at a cost of $20,000. Although the cost is greater than simply fixing the old unit, the modular design, advanced technology and reliability makes it worth the added expense. Additionally, potential business customers need to know that the City has reliable equipment when it comes to assuring continuity of service. The old UPS does not impress those examining use of the head-end building as a data center. SUPPORTING DATA None CityCouncilAgenda:11/13/12 1 7.PublicHearing–ConsiderationofadoptingResolution#2012-099approvingthe assessmentrollforadelinquentmiscellaneousaccounttobecertifiedfor2013 payabletaxyear (AS/JO/WO) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptanassessmentrollforanaccountsreceivablebill whichisdelinquentmorethan60daysandtocertifytheassessmentrolltotheCounty Auditorforcollectiononthe2013realestatetaxesifnotpaidwithin30daysofthis publichearing.Apublichearingnoticewaspublishedandownerswerenotifiedof tonight’spublichearing. Thedelinquentassessmenttobecertifiedisintheamountof$12,692.80tobeapplied againstPID155-010-008020(currentlyownedbyTimTaylor)forNuisanceRecycling Clean-up.TheadditionalassessmentforPID155-152-000020,whichwasproposedtobe certified,ismarkedoutandcanberemovedfromthelist.Thisisnowcoveredbya signedassessmentagreementwhichwaspresentedtoCouncilforapprovalinagenda item#5K. CouncilisaskedtoreadthroughtheattachedMemoregardingtheNuisanceRecycling Clean-uponthepropertyat713West6th Street.Additionalsupportingdataisincluded fortheNuisanceRecyclingClean-Up(AttachmentsA-V). ItisrecommendedthatthedelinquentaccountforPID155-010-008020beputonan assessmentrollforcertificationataninterestrateof6%asallowedbystatestatute.Asin thepast,anyaccountscanbepaidwithin30daysaftertheadoptionoftheassessment roll,byDecember13th,withoutanyadditionalinterest.AfterCouncilapproval,an additional$75processingfeewouldbeaddedtotheamountdueshownontheattached listtocovercoststhattheCityhasincurredinthedelinquentnoticeprocessing. A1.BudgetImpact:ThisactionwouldreimbursetheCityforcostsithasincurred includingthe$75processingfee.TherewouldbenofurtherimpactontheCity budget. A2.StaffImpact:Staffhasspentconsiderabletimeworkingonthisnuisanceand preparingthisitemforCouncilconsideration.Stafftimeisnotincludedinthe proposedassessmentamount. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-099approvingtheassessmentrollforthe delinquentmiscellaneousaccountagainstPID155-010-008020intheamountof $12,692.80withtheadditionofa$75processingfee. 2.MotiontoadoptResolution#2012-099approvingtheassessmentrollforthe delinquentmiscellaneousaccountagainstPID155-010-008020insomeother amount,basedoninputfromthepublichearing. CityCouncilAgenda:11/13/12 2 3.MotiontodenyResolution#2012-099approvingtheassessmentrollatthistime. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1thatCounciladopttheassessmentrollaspresented forPID155-010-008020.Theaccountisatleast60dayspastdueandthecurrentand previousownershavebeengivenpropernoticeofthisassessmenthearingandample opportunitytopaytheaccountinfull. D.SUPPORTINGDATA: Resolution#2012-099 AssessmentRoll-proposeddelinquentmiscellaneousaccounttobecertified MemotoCouncil-NuisanceRecyclingClean-upat713W6th Street,TimTaylor AttachmentsA-V–supportingdata CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-099 ADOPTINGASSESSMENTROLLFORADELINQUENTMISCELLANEOUS ACCOUNTRECEIVABLEFOR2013PAYABLETAXYEAR PID155-010-008020 WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand heardandpasseduponallobjectionstotheproposedassessmentfordelinquentmiscellaneous accountcharges; NOW,THEREFORE,BEITRESOLVEDBY theCityCouncilofMonticello,Minnesota: 1.Suchproposedassessments,acopyofwhichisattachedheretoandmadeaparthereof,is herebyacceptedfortheamountshownplusanadditional$75processingfee;andshall constitutethespecialassessmentsagainsttheparcelsnamedherein,andeachtractofland thereinincludedisherebyfoundtobebenefittedbytheassessmentleviedagainstit. 2.Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof thefirstMondayinJanuary2013,andshallbearinterestattherateof6percentper annumfromthedateoftheadoptionofthisassessmentresolution.Tothefirst installmentshallbeaddedinterestontheentireassessmentfromthedateofthis resolutionuntilDecember31,2013. 3.Theownerofthepropertysoassessedmay,atanytimeuptoDecember13,2012,paythe wholeoftheassessmentonsuchpropertytotheCityTreasurer,andthatnointerestshall bechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution. 4.Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected andpaidoverinthesamemannerasothermunicipaltaxes. ADOPTEDBY theMonticelloCityCouncilthis13thdayofNovember,2012. CITYOFMONTICELLO _____________________________________ ClintHerbst,Mayor ATTEST: _________________________________ JeffO’Neill,CityAdministrator PID#AmountDue Description PropertyOwner Occupant 155-010-008020 12,692.80 RecyclingClean-Up TimothyTaylor1820125thAveNEBlaine,MN55449 Holt,James 155-152-000020 18,254.75 SpiritHills/WildwoodRidge2ndAddn DrainageCorrectionImpr RWLandHoldingsLLC 2012ARDelinquentMiscAccounts-11/13/12 MEMORANDUM TO: CITY COUNCIL FROM: ANGELA SCHUMANN, BOB PASCHKE, RON HACKENMUELLER SUBJECT: PENDING ASSESSMENT, 713 6TH STREET DATE: 10/19/2012, REVISED 11/07/12 CC: JEFF O’NEILL, WAYNE OBERG The current property owner of 713 West 6th Street, Mr. Timothy Taylor, has submitted a letter of objection to the assessment proposed for the property, which totals $12,692.00, plus a $75.00 processing fee. At the time of the original invoice, dated July 30th, 2012, the listed property owner according to Wright County property records was James Holt. County records indicated that Mr. Holt was purchasing the property from Mr. Taylor on a contract for deed. As such, the invoice was sent to Mr. Holt. The invoice was related to the removal and disposal of hazardous waste from the property at 713 West 6th Street. The invoice went unpaid and is therefore proposed for assessment. A letter of notice on the pending assessment was sent to Mr. Holt, and copied to Mr. Taylor on September 12th, 2012. Background Over the course of months, beginning in fall of 2011, the City of Monticello Department of Building Safety responded to a series of complaints regarding nuisance issues at 713 6th Street. On November 28th, 2011, a meeting was held on-site with Mr. James and Mr. Ron Holt (property owners of 713 6th Street at that time), Mr. Tim Taylor and Inspector DJ Hennessey present. A copy of that meeting report is attached. In addition to exterior public nuisance violations noticed by the Dept. of Building Safety, it was noted during the meeting that the City had received complaints regarding possible electronic waste disposal and dismantle. On December 21st, the City received emailed notice from its waste hauler, Veolia, regarding the weight and contents of a recycling container at 713 6th Street. The truck could not lift the container and an investigation of the contents revealed a large quantity of electronic waste. The container, which was within the public boulevard, was secured with evidence tape by a Wright County Sheriff deputy. The Minnesota Pollution Control Agency was immediately notified of a possible hazardous waste disposal issue. A copy of correspondence on that matter is attached, including a Summary of Complaint Investigation 2 provided by the MPCA. Garbage service was discontinued after staff discussion on the matter. On February 17th, Public Works Director Bob Paschke emailed Tim Taylor a copy of the correspondence with Veolia and MPCA regarding the site and potentia l hazardous electronic waste. Over the next six months, the City, MPCA and Wright County Sheriff’s Office worked to determine the level of hazardous waste activity occurring at the 713 6th Street site and the appropriate legal action. On April 20th, 2012, the above parties met and the violations were turned over to the MPCA and Wright County Sheriff and Attorney’s Offices for formal investigation of hazardous waste disposal. On May 23rd, 2012, the Wright County Sheriff’s Office executed a warrant related to the felony investigation regarding the processing and disposal of hazardous waste at the property. The warrant was issued in conjunction with the Minnesota Pollution Control Agency and City of Monticello. Metro Appliance Recycling, an MPCA licensed recycler, was contacted by the City of Monticello and was requested by the City of Monticello to be available should hazardous materials need to be removed from the premises. The search warrant obtained by Wright County specifically cites Metro Appliance Recycling as the agent for removal and states that the City, MPCA and Sheriff’s office may receive, collect and dispose of the waste material found in the course of executing the warrant. See excerpt from the warrant below: Further: During the execution of the warrant, Metro Appliance Recycling was directed by the Sheriff’s Office and MPCA to remove materials from the home at 713 6th Street. Consistent with the warrant language, City staff has been told by the Sheriff’s Office that this removal was directed due to both the material’s hazardous nature and as evidence in the felony 3 investigation. Materials were removed only if they were contaminated by lead dust or served to prevent further felony activity or as evidence of felony activity. The material was taken to the Metro Appliance Recycling site and held in a secure container until the Wright County Sheriff’s Office was able to document and inventory the material for their case. In follow-up discussions with Metro Appliance Recycling the week of May 23rd, it was explained to staff that although the materials removed would potentially contain material that could be recycled for value, it was likely that the expense for the disposal of the balance of the material would outweigh any value. As such, the final disposal of the materials, including labor both during the warrant removal and during the County’s inventorying process, resulted in charges from Metro Appliance Recycling totaling $12,692.00. Copies of the invoices are attached and detail specific quantities of materials disposed. That amount was subsequently invoiced to the property owner, James Holt. However, in the time since May 23rd, Mr. Taylor has taken action to cancel his contract for deed with Mr. Holt. As such, the pending assessment is against property which he now owns. The Wright County Attorney’s Office is in the process of prosecuting the felony case against Mr. Holt. As part of the case, the City is filing a victim’s damages claim in the amount of $12,692.00. Should the case result in conviction, the City will ask for restitution to be paid in that amount. Any amount paid would be tracked and deducted from the proposed assessment. The City Attorney has advised that the City is able to execute both the assessment and the request for restitution simultaneously. Assessment Appeal Mr. Taylor has formally appealed the pending assessment. Mr. Taylor’s objection to the assessment is two-fold. First, Mr. Taylor indicates that he received no notice of the pending removal of the hazardous waste. As shown in the attached, Mr. Taylor was notified on numerous occasions regarding the activities and violations on the site. Staff have communicated with Mr. Taylor on numerous occasions regarding the status of City action on this property, both in person and by email and written correspondence. Mr. Taylor was also specifically advised by staff to seek counsel on this matter. Mr. Taylor was not notified of the warrant before it was executed, as City staff were directed not to discuss the pending felony investigation or related action by the Wright County Sheriff’s Office and MPCA. However, the day the warrant was executed (May 23rd), Mr. Taylor was contacted regarding the action being taken. Mr. Taylor’s attorney has also submitted a letter on his behalf, indicating that Mr. Taylor believes that the materials removed from the property had value, and as such, there should not be a bill, but rather a net profit related to the material removal. 4 In that regard, staff would again note the information provided by Metro Appliance Recycling, which is that the proper disposal of the waste resulted not in revenue, but in loss, which the City of Monticello paid and invoiced to Mr. Holt. Secondly, the materials and waste removed were not the property of Mr. Taylor, but rather Mr. Holt. Any profit resulting from the proper disposal (again, there was no profit) would have been paid to the property owner at the time, Mr. Holt. On October 22nd, 2012, Mr. Taylor addressed the City Council regarding his appeal. Mr. Taylor referenced the following concerns: Communication/Notification: In addition to the information noted above, staff would refer Council to the attached timeline, which details correspondence and principal action points related to City action on this property. The City was not able to communicate with Mr. Taylor about the felony investigation. However, the City did communicate with Mr. Taylor repeatedly over the course of months regarding the nuisance items on the site, the escalating level of activity on the site, and the potential for future prosecution related to the operation of a home-based business at the site. Hazardous Materials: Mr. Taylor indicted during the hearing that the City was too casually using the term “hazardous waste”. Council should be advised that the MPCA directed action relating to the waste material and its removal during the warrant execution. Testing and documentation provided by the MPCA clearly demonstrated the hazardous nature of the materials. In fact, the materials from the original waste container, upon which the warrant was based, tested at 40 times higher than the allowable levels for lead. As noted above, it is City staff’s understanding that items were removed from the property only if they were deemed relevant to the felony investigation or were contaminated with lead or lead dust. Value of Materials/Removal: Mr. Taylor expressed to the City Council his concern regarding the removal and proper documentation of items of value taken during the warrant. A copy of the full inventory of items removed was obtained from the Wright County Attorney’s Office and provided to Mr. Taylor after the Council meeting. Mr. Taylor could have requested that document at any time from the Sheriff’s Office. City staff in fact directed Mr. Taylor to the Sheriff’s Office at multiple points throughout the investigation. The Wright County Sheriff’s Office documented a full and thorough inventory as part of their investigation. With a fully licensed recycler on hand during the warrant removal and with inventory overseen by both MPCA and Sheriff representatives, the City has no reason to doubt veracity of either the removal or recycling of contents, as opposed to a by-memory recounting of contents by Mr. Holt. 5 Regarding Mr. Taylor’s questions as to the quantity and value of the contents, again, staff would note that Metro Appliance Recycling has clear documentation on the amount recycled, which includes deductions for any value. Conclusion Based on the information provided above, it is staff’s recommendation that the City Council adopt the assessment for 713 6th Street as proposed. While staff understands that Mr. Taylor was not the creator of the waste material, he assumed the responsibility for the parcel, and therefore the assessment, when he acted to cancel his contract for deed with Mr. Holt. Mr. Taylor does have the ability to challenge the assessment through the court and to seek compensation through the victim’s damage claim. Supporting Data: A. Process Timeline B. City Billing C. Appeal Letter D. Invoices, Metro Appliance Recycling E. 11/12/11 - Meeting Report F. 12/21/11 - Email Correspondence, Veolia to City of Monticello G. 12/27/11 – Email Correspondence, City of Monticello to MPCA H. 12/28/11 – Summary of Complaint Investigation by MPCA I. 12/29/11 – Email Correspondence, City staff J. 12/30/12 – Email Correspondence, MPCA to City K. 1/5/12 – Letter to James Holt and Timothy Taylor from City L. 1/10/12 – Letter to James Holt from MPCA M. 2/17/12 – Email Correspondence from City to Tim Taylor N. 2/21/12 – Email Correspondence from Tim Taylor to City O. 3/28/12 – Email Correspondence, City staff P. 4/25/12 – Email Correspondence, Tim Taylor to City Q. 4/26/12 – Email Correspondence, City staff R. 5/18/12 – Email Correspondence, Wright County Sheriff’s Office to City S. 6/18/12 – Email Correspondence, City to Tim Taylor T. 6/19/12 – Email Correspondence, MPCA to City U. Search Warrant V. Warrant Investigation Inventory Council should note that the materials included as supporting data are a small fraction of the full documentation of action related to this property. CouncilAgenda:11/13/12 1 8.ConsiderationofcanvassingthereturnsandadoptingResolution#2012-097 declaringtheresultsofthe2012GeneralelectionfortheCityofMonticello (JO/CS) A.REFERENCEANDBACKGROUND: MNStateStatuteSection205.185,Subd.3callsfortheCityCounciltocanvassthe electionresultswithin3to10daysafterageneralelection.Theresultsmustbe canvassedandresultsdeclaredatthismeetingtomeettherequirements. OnElectionDayNovember6th,therewere6,164registeredvotersatthetimethepolls openedand1,356newregistrationswereprocessedduringthecourseoftheday.Atotal of5,523voteswererecordedonElectionDayand484absenteeballotswerereceivedand addedtothevotetotals.Theresultsofthelocalracesarenotedintheattached Resolution. Acopyofthetapesshowingtheresultsforthecityelectionsisincludedinthesupporting data.Pleasenotethatthewrite-intotalswereadjustedaccordingtoMNelectionrules whichrequireallballotstobemanuallyreviewedforwrite-ins.Anywrite-insthatdid nothavetheovalfilledinwouldnothavebeencountedwhentheballotwasscanned throughthetabulatormachine.Thesewrite-insmustbetalliedandadjustedinthevote totals.Ourelectionjudgesdidagoodjobofexplainingtovoterssowedidnothavevery manyofthese(about1dozenoutof5523ballotsreviewed). B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-097declaringtheresultsofthe2012General ElectionforthemunicipalofficesofMayorasClintHerbstandCouncilMembers asTomPerraultandGlenR.Posusta. 2.Motiontonotadopttheresolution. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1asadoptionoftheresolutionisrequiredinorderto complywiththeprovisionsofMinnesotaStateStatutes. D.SUPPORTINGDATA: Resolution#2012-097 Copyfromresultstapesshowingvotetotals MNStatute205.185 CITYOFMONTICELLO WRIGHTCOUNTY RESOLUTIONNO.2012-097 CANVASSINGELECTIONANDDECLARINGRESULTS OFTHE2012GENERALELECTION WHEREAS,theCityAdministratorhasdulypresentedtotheCityCounciltheresultstapesof ballotscastintheNovember6,2012GeneralElection;and WHEREAS,saidsummarystatementshavebeensworntobytheJudgesoftheElection;and WHEREAS,thetotalvotescastforthemunicipalofficesvoteduponareasfollows: ForMayor(2yearterm) ClintHerbst3561 BradFyle1738 Write-Ins32(noindividualmorethan5votes) ForCouncilMember(2electedfor4yearterms) TomPerrault3606 GlenR.Posusta2612 Write-Ins174(noindividualmorethan5votes) NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF MONTICELLO,MINNESOTA,thatthetotalslistedabovearedeemedtobecorrect,the electionisdeemedtobevalid,andthewinnersoftheelectionaredeclaredtobeasfollows: ForMayor(2yearterm):ClintHerbst ForCouncil(4yearterm):TomPerrault GlenR.Posusta ADOPTEDBY theCityCouncilofMonticello,Minnesotathis13th dayofNovember,2012. CITYOFMONTICELLO ____________________________ ATTEST:ClintHerbst,Mayor ________________________________ JeffO’Neill,CityAdministrator 1 MINNESOTA STATUTES 2012 205.185 205.185 PROCEDURE. Subdivision 1.Materials,ballots.The municipal clerk shall prepare and have printed the necessary election materials,including ballots,for a municipal election. Subd.2.Election,conduct.A municipal election shall be by secret ballot and shall be held and the returns made in the manner provided for the state general election,except as expressly provided by law. Subd.3.Canvass of returns,certificate of election,ballots,disposition.(a)Between the third and tenth days after an election,the governing body of a city conducting any election including a special municipal election,or the governing body of a town conducting the general election in November shall act as the canvassing board,canvass the returns,and declare the results of the election.The governing body of a town conducting the general election in March shall act as the canvassing board,canvass the returns,and declare the results of the election within two days after an election. (b)After the time for contesting elections has passed,the municipal clerk shall issue a certificate of election to each successful candidate.In case of a contest,the certificate shall not be issued until the outcome of the contest has been determined by the proper court. (c)In case of a tie vote,the canvassing board having jurisdiction over the municipality shall determine the result by lot.The clerk of the canvassing board shall certify the results of the election to the county auditor,and the clerk shall be the final custodian of the ballots and the returns of the election. Subd.4.Recount.A losing candidate at a municipal election may request a recount of the votes for that office subject to the requirements of section 204C.36. History:1983 c 62 s 9;1999 c 132 s 34;1Sp2001 c 10 art 18 s 37;2004 c 293 art 2 s 37,38;2010 c 194 s 22 Copyright ©2012 by the Office of the Revisor of Statutes,State of Minnesota.All Rights Reserved.