City Council Agenda Packet 10-08-2012
Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362 -8831 (763) 295-2711
October 8, 2012
Erich Mische
2021 E. Hennepin Ave.
Suite 475
Minneapolis, MN 55413
952.406.8872
Dear Erich,
On behalf of the residents of Monticello, we wish to extend our appreciation for the support you
have given to families in our community. We are grateful that an organization such as Spare
Key exists and allows Minnesota families the gift of time with their seriously ill or critically
injured children.
Minnesota is a special place with organizations like Spare Key working to ensure that the quality
of life of all of our citizens is preserved.
The important mission that you fulfill – providing mortgage grant payments to Minnesota
families who have seriously ill or critically injured children in the hospital – truly changes lives.
Congratulations on your 15th Anniversary of supporting Minnesota families. Your mission
helps Minnesota families across the state, and in our City, “Bounce and Not Break”.
With great appreciation,
Clint Herbst
Mayor, City of Monticello
PROCLAMATION
WHEREAS, Patsy and Robb Keech founded Spare Key in 1997 after the death of
their 2 ½ year old son Derian, who was born with a genetic birth defect; and
WHEREAS, Derian endured many hospitalizations, six major surgeries, and five
open-heart surgeries in his short life; and
WHEREAS, The Keech family was torn between being with their child as he
faced his uphill battle to survive and going to work in order to maintain financial
stability. The choice between losing their home or leaving their critically ill son
was tormenting. In the end, they chose their son; and
WHEREAS, The Keech family did not lose their home. Their family, friends and
strangers raised money during this crisis to pay their mortgage. This generosity
alleviated stress and allowed them to spend precious time with their son until
the day he passed. In memory of this courageous little boy who faced his many
surgeries with a joyful spirit, the Keechs’ vowed to help other families facing
similar situations; and
WHEREAS, Spare Key provides assistance to Minnesota homeowners each
month who have critically ill or seriously injured children by making a mortgage
payment on the families behalf , allowing them to spend time with their child; and
WHEREAS, In its 15 years of service Spare Key has assisted over 1,500
Minnesota families with mortgage grant payments averaging $1,050 per family.
By making these payments, Spare Key has given families the ability to “Bounce
and Not Break” from the immense emotional and financial pressure of the child’s
medical crisis; and
WHEREAS, Spare Key’s goal is to dramatically increase the number of
Minnesota families it serves every year. By doing so, Spare Key hopes to ensure
that no Minnesota family with a seriously ill or critically injured child ever has to
choose between being with their sick or injured child or losing their home.
NOW, THEREFORE, BE IT RESOLVED, that I, Clint Herbst, by virtue of
the authority vested in me as Mayor of the City of Monticello,
do hereby proclaim:
Saturday, October 13, 2012 is hereby designated as
Spare Key Appreciation Day in Monticello, Minnesota.
___________________________
Clint Herbst, Mayor
Date: ____________________
AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, October 8, 2012 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – September 24, 2012 Special Meeting (to be provided)
2B. Approval of Minutes – September 24, 2012 Regular Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements, and updates
a. Citizen Comments:
b. Public Service Announcements:
1) Proclamation–Spare Key Appreciation Day (10/13)
2) Leaf Pickup (11/3)
c. Updates:
1) GRRL/Monticello Library Update (Deb Luken)
5. Consent Agenda:
A. Consideration of approving payment of bill registers for October 8th
B. Consideration of approving new hires and departures for City departments
C. Consideration of appointing additional election judges to serve for the 2012
General election
D. Consideration of adopting Resolution #2012-083 accepting contributions from the
Wright County/West Metro Whitetails Chapter of the MN Deer Hunters
Association and the Reich family for the Monticello Fire Department
E. Consideration of adopting Resolution # 2012-084 formally accepting a donation
from Robert Paschke for City and Bertram Regional Parks
F. Consideration of approving a boulevard tree planting plan on Chelsea Road right
of way
G. Consideration of adopting Resolution #2012-085 accepting Improvements and
authorizing Final Payment to Schluender Construction, Inc. for the 2012
Stormwater Pond Improvements, City Project No. ZSTORM-2012
H. Consideration of approving a Professional Services Contract with FiberConnect
for the management and operations of FiberNet Monticello
I. Consideration of approving a supplemental payment to FiberConnect equal to
savings resulting from reductions in fees paid to HBC along with funding of
necessary travel expenses
6. Consideration of items removed from the consent agenda for discussion
7. Public Hearing - Consideration of adopting Resolution #2012-87 accepting Feasibility
Report, ordering improvements, and authorizing preparation of Plans and Specifications
for Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency,
Headworks and Site Improvements, City Project No. 12C003
8. Consideration of all-way stop warrant analysis results at the intersections of Maple and
4th Street, Maple and 3rd Street, Elm and West River Street, and Linn and West River
Street
9. Consideration of a petition for North Edmonson Avenue Pathway Improvements
10. Consideration of approving Resolution #2012-89 decertifying the special assessments for
Parcel 155500101411
11. Consideration of adopting Ordinance #565 approving a Concept and Development Stage
Planned Unit Development and Rezoning from B-3 to Planned Unit Development for a 2
lot commercial development including vehicle sales, adoption of a Public Values
Statement, Release from Development Agreement, Development Agreement for C-PUD
#1 and Quit Claim Deed. Applicant: Cornerstone Chevrolet
12. Added items
13. Adjournment
CityCouncilAgenda:10/08/12
1
5A.ConsiderationofapprovingpaymentofbillregistersforOctober8th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$573,485.04.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:10/03/2012 - 11:49AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.10.2012
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 1 ACH Enabled: False
0920125487S (1) background check 23.00 10/09/2012 609-49754-431990
0920125487S (3) background check 69.00 10/09/2012 226-45122-431990
92.00Check Total:
Vendor:1026 AMERICAN COMMUNITY NEWSPAPERS INC Check Sequence: 2 ACH Enabled: False
1123820 Ordinance 562A 8/30 124.53 10/09/2012 101-41310-435100
1127178 Ordinance 563A 9/20 168.48 10/09/2012 101-41310-435100
293.01Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
1803593 5.75 10/09/2012 226-45122-433300
1803593 F.M. Octoberfest 135.50 10/09/2012 226-45127-425410
141.25Check Total:
Vendor:2319 AVAIL TVN CORPORATION Check Sequence: 4 ACH Enabled: False
Aug-12 Avail-TVN VOD August 2012 1,177.28 10/09/2012 655-49860-430920
Aug-12 Avail-TVN PPV August 2012 37.14 10/09/2012 655-49860-430920
1,214.42Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: False
75162200 11.00 10/09/2012 609-49750-433300
75162200 549.50 10/09/2012 609-49750-425100
75255100 18.00 10/09/2012 609-49750-433300
75255100 1,221.65 10/09/2012 609-49750-425100
1,800.15Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
214467 re-sale 32.00 10/09/2012 609-49750-425400
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
214467 re-sale 49.20 10/09/2012 609-49750-425500
214468 165.55 10/09/2012 609-49750-425200
217115 re-sale 69.80 10/09/2012 609-49750-425400
217116 466.50 10/09/2012 609-49750-425200
217119 re-sale 444.80 10/09/2012 226-45127-425410
219706 ballfields - re-sale 144.00 10/09/2012 226-45203-425410
1,371.85Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 7 ACH Enabled: False
904563895 (1000) cable tie; (5000) ft CAT5E 847.52 10/09/2012 656-49877-421800
847.52Check Total:
Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 8 ACH Enabled: False
54208 utx - UB Qtr2 2012 Delinquent - lettershop set up (1/2) 12.50 10/09/2012 601-49440-431990
54208 utx - UB Qtr2 2012 Delinquent - lettershop set up (1/2) 12.50 10/09/2012 602-49490-431990
54208 UB Qtr2 2012 Delinquent print; mail; ect. (1/2) 190.37 10/09/2012 602-49490-431990
54208 UB Qtr2 2012 Delinquent print; mail; ect. (1/2) 190.37 10/09/2012 601-49440-431990
405.74Check Total:
Vendor:1083 BRAUN INTERTEC CORPORATION Check Sequence: 9 ACH Enabled: True
358701 ZCULPS - Limited Site Investigation 349 Broadway St W 5,119.00 10/09/2012 213-46522-431990
5,119.00Check Total:
Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 10 ACH Enabled: True
2348-000G121 General 1,236.90 10/09/2012 101-41610-430400
2348-000G121 ZCORNR - General - Carcone Addition; Corss-Access Easement 70.00 10/09/2012 101-00000-220110
1,306.90Check Total:
Vendor:2918 CARLSON BUILDING SERVICES INC Check Sequence: 11 ACH Enabled: False
41786 MGFARM - October - regular monthly services 374.06 10/09/2012 213-46522-431990
374.06Check Total:
Vendor:1119 COMMISSIONER OF TRANSPORTATION Check Sequence: 12 ACH Enabled: False
P00000614 12C001 - Material Testing & Inspection 8/31/12 - Job Cost Trans 264.81 10/09/2012 400-43300-459010
264.81Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 13 ACH Enabled: False
1037787 19,703.02 10/09/2012 609-49750-425200
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1037787 re-sale 57.50 10/09/2012 609-49750-425400
1040212 1,946.10 10/09/2012 609-49750-425200
1040245 30,847.88 10/09/2012 226-45203-425200
1040245 re-sale 257.80 10/09/2012 609-49750-425400
1040271 745.85 10/09/2012 609-49750-425200
7046 332.00 10/09/2012 226-45203-425200
7529 332.00 10/09/2012 226-45203-425200
7627 166.00 10/09/2012 226-45203-425200
7646 75.00 10/09/2012 609-49750-425200
7658 540.00 10/09/2012 609-49750-425200
7658 re-sale 42.00 10/09/2012 609-49750-425400
55,045.15Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 14 ACH Enabled: True
000003 -2.90 10/09/2012 609-49750-425200
663662BAL x/ref w/#663662 8/28/12 tk as a credit 63.90 10/09/2012 609-49750-425200
668705 1,181.65 10/09/2012 609-49750-425200
668705 re-sale 36.80 10/09/2012 609-49750-425400
669755 3,146.60 10/09/2012 609-49750-425200
4,426.05Check Total:
Vendor:2024 GWYNNE M DOUGLASS Check Sequence: 15 ACH Enabled: False
9/24/12 Mileage reimbursement G. Douglass DMV seminar 9/24/12 37.30 10/09/2012 217-41990-433100
37.30Check Total:
Vendor:2919 EBERT INC Check Sequence: 16 ACH Enabled: True
Payment No. 5 11C006 - MCC Natatorium Improvements 158,749.75 10/09/2012 226-45122-453010
158,749.75Check Total:
Vendor:2821 ECONOMIC DEVELOPMENT SERVICES INC Check Sequence: 17 ACH Enabled: False
10/1/12 ZEDTMS - (12.75) hrs Professional services 1,912.50 10/09/2012 213-46301-431990
10/1/12 ZEDTMS - Mileage reimbursement 48.84 10/09/2012 213-46301-431990
1,961.34Check Total:
Vendor:1159 EKO BACKEN AWARDS PLUS INC Check Sequence: 18 ACH Enabled: False
9773 (3) nameplate - R.D.; B.T.; B.D. 36.87 10/09/2012 101-46500-421990
9773 utx - shipping (3) nameplate 3.00 10/09/2012 101-46500-421990
39.87Check Total:
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1171 FEDERAL EXPRESS Check Sequence: 19 ACH Enabled: False
1-100-54000 Receipient - Vecima Networks Saskatoon SK 27.77 10/09/2012 655-49870-432400
27.77Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 20 ACH Enabled: True
48192 September 2012 109.58 10/09/2012 656-49877-422770
48192 September 2012 109.57 10/09/2012 601-49440-422770
219.15Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 21 ACH Enabled: False
144043 11.25 10/09/2012 609-49750-433300
144043 860.00 10/09/2012 609-49750-425300
871.25Check Total:
Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 22 ACH Enabled: False
5461467 utx - (10) repair cplg, (10) curb box repair lids 476.00 10/09/2012 601-49440-422700
476.00Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 23 ACH Enabled: False
9/18/2012 Motor fuel 8/19/12 26.07 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/25/12 45.66 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/28/12 37.25 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/28/12 32.66 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/31/12 60.01 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/31/12 71.00 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/31/12 35.72 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/31/12 28.00 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 8/31/12 44.16 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/4/12 20.82 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/5/12 59.39 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/7/12 21.07 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/14/12 32.93 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/14/12 51.60 10/09/2012 101-42200-421200
9/18/2012 Motor fuel 9/15/12 52.05 10/09/2012 101-42200-421200
9/18/2012 Motor fuel credit 8/19/12 - 9/18/12 -37.09 10/09/2012 101-42200-421200
581.30Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 24 ACH Enabled: False
9/18/12 Motor fuel 8/22/12 46.17 10/09/2012 101-42200-421200
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
9/18/12 Motor fuel credit 9/18/12 -2.94 10/09/2012 101-42200-421200
43.23Check Total:
Vendor:2871 JACK'S OIL DISTRIBUTING, INC Check Sequence: 25 ACH Enabled: True
38948 678 gal ethanol blend 2,491.65 10/09/2012 101-43120-421200
38948 600 gal diesel fuel 2,313.00 10/09/2012 101-43120-421200
40791 651gal ethanol blend 2,392.43 10/09/2012 101-43120-421200
40791 620 gal diesel 2,377.70 10/09/2012 101-43120-421200
9,574.78Check Total:
Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 26 ACH Enabled: False
1869932 -34.40 10/09/2012 609-49750-425200
1907620 3.00 10/09/2012 609-49750-433300
1907620 285.10 10/09/2012 609-49750-425200
253.70Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 27 ACH Enabled: False
1391409 37.53 10/09/2012 609-49750-433300
1391409 3,340.67 10/09/2012 609-49750-425100
1391410 73.10 10/09/2012 609-49750-433300
1391410 2,662.16 10/09/2012 609-49750-425300
1391411 72.99 10/09/2012 609-49750-425200
1395685 37.64 10/09/2012 609-49750-433300
1395685 2,960.51 10/09/2012 609-49750-425100
1395686 33.36 10/09/2012 609-49750-433300
1395686 937.40 10/09/2012 609-49750-425300
1396378 26.41 10/09/2012 609-49750-433300
1396378 2,119.91 10/09/2012 609-49750-425100
1396379 102.17 10/09/2012 609-49750-433300
1396379 3,320.93 10/09/2012 609-49750-425300
1396379 re-sale 92.93 10/09/2012 609-49750-425400
1399034 13.90 10/09/2012 609-49750-433300
1399034 1,190.00 10/09/2012 609-49750-425100
1399035 8.34 10/09/2012 609-49750-433300
1399035 231.60 10/09/2012 609-49750-425300
548156 -5.56 10/09/2012 609-49750-433300
548156 -160.00 10/09/2012 609-49750-425300
548157 -11.03 10/09/2012 609-49750-425300
17,084.96Check Total:
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 28 ACH Enabled: False
110153 Transformation Home Loan-revw docs Peterson; Breiwick; Whitmore 72.00 10/09/2012 213-46500-430400
110153 ZZMYSA - MYSA Conveyance 486.00 10/09/2012 213-46301-430400
110154 ZCUULPS - Acquisition of Gas Station Property 1,792.25 10/09/2012 213-46522-430400
110242 ZZMYSA - General - finance for soccer facility 52.50 10/09/2012 213-46301-430400
110242 General - TIF District 19 108.00 10/09/2012 213-46519-430400
110242 General - Tranformation Home Loan questions; mortgage releases 198.00 10/09/2012 213-46500-430400
110242 General 216.00 10/09/2012 213-46301-430400
110242 Transformation Home Loan - Loan Satisfication Peterson; Breiwick 95.25 10/09/2012 213-46500-430400
3,020.00Check Total:
Vendor:2464 LYNDON L LARSON Check Sequence: 29 ACH Enabled: False
9/6/12 Reimb $5 Pizza order - Food - Hwy 25/Broadway pole down call 42.75 10/09/2012 101-42200-443990
42.75Check Total:
Vendor:3098 MICHAEL LYNCH Check Sequence: 30 ACH Enabled: False
Escrow Refund ZLYNCH - Net Escrow Refund 358.00 10/09/2012 101-00000-220110
358.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 31 ACH Enabled: True
139684 re-sale 235.40 10/09/2012 609-49750-425400
139684 re-sale 440.90 10/09/2012 609-49750-425500
676.30Check Total:
Vendor:1308 MARCO INC Check Sequence: 32 ACH Enabled: False
211810221 9/10 - 10/10/12 5,415.51 10/09/2012 101-41940-431900
5,415.51Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 33 ACH Enabled: True
09/24/12 City Council meeting recording 9/24/12 80.00 10/09/2012 101-41110-431990
80.00Check Total:
Vendor:1920 MFRA - MCCOMBS FRANK ROOS ASSOC INC Check Sequence: 34 ACH Enabled: True
71235 Services thru 8/31/12 - Zoning Ordinance Amendments; Amend Text 238.50 10/09/2012 101-41910-431990
238.50Check Total:
Vendor:3099 DR BILL MICKLE Check Sequence: 35 ACH Enabled: False
Escrow Refund ZMICKL - Net Escrow Refund 93.54 10/09/2012 101-00000-220110
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
93.54Check Total:
Vendor:1327 MIDSTATES EQUIPMENT & SUPPLY Check Sequence: 36 ACH Enabled: False
212453 (4) 5 gal heat transer oil 585.68 10/09/2012 101-43127-421300
585.68Check Total:
Vendor:1717 MINNESOTA MUNICIPAL UTILITIES ASSOCIATION Check Sequence: 37 ACH Enabled: False
39966 Safety Mgmt Program 4th qtr 2012 2,020.50 10/09/2012 101-41800-431960
2,020.50Check Total:
Vendor:1369 MONTICELLO CHAMBER OF COMMERCE Check Sequence: 38 ACH Enabled: False
4886a 10/5/12 Fall Harvest Expo registration 125.00 10/09/2012 226-45122-434900
4914a 10/5/12 Fall Harvest Expo - B.D. 25.00 10/09/2012 655-49870-433200
150.00Check Total:
Vendor:1371 MONTICELLO FIREMEN RELIEF ASSOC Check Sequence: 39 ACH Enabled: False
Fire State Aid State of MN 10/1/12 EFT 74,221.47 10/09/2012 101-42202-443950
74,221.47Check Total:
Vendor:1373 MONTICELLO SCHOOL DISTRICT Check Sequence: 40 ACH Enabled: False
9/10/10 2"x4" ad on school sports calendar 250.00 10/09/2012 226-45122-434990
250.00Check Total:
Vendor:2134 NFL NETWORK Check Sequence: 41 ACH Enabled: False
106928 NFL August 2012 841.30 10/09/2012 655-49860-430920
841.30Check Total:
Vendor:1414 JEFF O'NEILL Check Sequence: 42 ACH Enabled: True
Reimb EDP Golf 9/6/12 Wright County EDP Golf - J.O. 96.25 10/09/2012 101-41310-443990
96.25Check Total:
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 43 ACH Enabled: False
504886 (4) dsk pads, (1) month planner, ect 73.68 10/09/2012 101-45201-420990
73.68Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 44 ACH Enabled: True
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
45701 labor/supplies installed new photo cell 100.17 10/09/2012 211-45501-422990
45769 labor/supplies air handler #2 low voltage 117.57 10/09/2012 226-45122-440440
217.74Check Total:
Vendor:1412 OMANN BROTHERS INC Check Sequence: 45 ACH Enabled: False
9946 2.98 ton AC fines mix 213.35 10/09/2012 101-43120-422400
9954 3 ton AC fines mix 214.79 10/09/2012 101-43120-422400
9958 5.02 ton AC fines mix 359.41 10/09/2012 101-43120-422400
9964 4.99 ton AC fines mix 357.26 10/09/2012 101-43120-422400
9966 4 ton AC fines mix 286.38 10/09/2012 101-43120-422400
9972 4.01 ton AC fines mix 287.10 10/09/2012 101-43120-422400
9974 4.01 ton AC fines mix 287.10 10/09/2012 101-43120-422400
9993 6.02 ton AC fines mix 431.01 10/09/2012 101-43120-422400
9998 1.02 AC fines mix 351.41 10/09/2012 101-43120-422400
2,787.81Check Total:
Vendor:1853 ROBERT PASCHKE Check Sequence: 46 ACH Enabled: True
6/1-9/21/12 Mileage reimb - intra-city 6/1-9/17/12; Duluth conf 9/18-9/23 716.50 10/09/2012 655-49870-433100
8/28/12 Reimb 8/28/12 Adopt a River Clean-up lunch meeting meal 8.11 10/09/2012 101-43110-433100
724.61Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 47 ACH Enabled: False
8368232-IN 10.50 10/09/2012 609-49750-433300
8368232-IN 291.00 10/09/2012 609-49750-425300
301.50Check Total:
Vendor:1423 THOMAS K PAWELK Check Sequence: 48 ACH Enabled: True
08/28/12 Meal reimbursement 8/28/12 mtg 8.54 10/09/2012 101-45201-433100
8.54Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 49 ACH Enabled: False
2302717 66.72 10/09/2012 609-49750-433300
2302717 8,449.01 10/09/2012 609-49750-425100
2302718 20.85 10/09/2012 609-49750-433300
2302718 88.70 10/09/2012 609-49750-425100
2302718 609.44 10/09/2012 609-49750-425300
2303172 1.85 10/09/2012 609-49750-433300
2303172 105.38 10/09/2012 609-49750-425100
2303173 41.01 10/09/2012 609-49750-433300
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
2303173 1,262.15 10/09/2012 609-49750-425300
2303173 re-sale 96.75 10/09/2012 609-49750-425400
2306145 49.00 10/09/2012 609-49750-433300
2306145 5,369.37 10/09/2012 609-49750-425100
2306637 4.17 10/09/2012 609-49750-433300
2306637 464.74 10/09/2012 609-49750-425100
2306638 41.70 10/09/2012 609-49750-433300
2306638 1,873.45 10/09/2012 609-49750-425300
2308450 440.40 10/09/2012 609-49750-425200
3490319 -0.12 10/09/2012 609-49750-433300
3490319 -4.76 10/09/2012 609-49750-425100
3490808 -4.17 10/09/2012 609-49750-433300
3490808 -563.25 10/09/2012 609-49750-425100
18,412.39Check Total:
Vendor:1440 PRO AG CORP CONSULTANTS INC Check Sequence: 50 ACH Enabled: False
1529 Second 1/3 year Crop Consulting on Biosolids Application site 1,075.00 10/09/2012 602-49480-431990
1,075.00Check Total:
Vendor:3100 QUARRY COMMUNITY CHURCH Check Sequence: 51 ACH Enabled: False
Escrow Refund ZQUARY - Net Escrow Refund 1,787.00 10/09/2012 101-00000-220110
1,787.00Check Total:
Vendor:2602 RFD TV Check Sequence: 52 ACH Enabled: False
1789-1238 RFD TV August 2012 37.98 10/09/2012 655-49860-430920
37.98Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 53 ACH Enabled: True
10/15/12 Contract 1,520.13 10/09/2012 101-42700-431200
1,520.13Check Total:
Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 54 ACH Enabled: False
W3690673 Security - 9/08 & 9/9 wedding, chrg 9/10&9/11 w/get refund 299.26 10/09/2012 226-45122-431992
W3698937 Security - 6 hrs 9/15/12 - 9/16/12 Ludgwid wedding 179.56 10/09/2012 226-45122-431992
478.82Check Total:
Vendor:2896 SGA GROUP INC Check Sequence: 55 ACH Enabled: False
120917 (4) hr MAC - Illustrative Concept 400.00 10/09/2012 101-41910-430300
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
400.00Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 56 ACH Enabled: False
9400815186 Document shredding 10.00 10/09/2012 655-49870-431990
9400815525 Document shredding 10.00 10/09/2012 101-43110-431990
9400815526 Document shredding 10.00 10/09/2012 217-41990-431990
9400815649 Document shredding 19.80 10/09/2012 101-41940-431990
49.80Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 57 ACH Enabled: False
690646 Firehall cleaning 9/8 - 9/22/12 100.00 10/09/2012 101-42200-431100
100.00Check Total:
Vendor:1489 MARC SIMPSON Check Sequence: 58 ACH Enabled: False
DemoTrailer Fee Reimb MN Fire Chiefs Assn fee-Open House-Kitchen Fire Demo Trlr 50.00 10/09/2012 101-42200-443990
50.00Check Total:
Vendor:1745 THE STANDARD Check Sequence: 59 ACH Enabled: False
00 147036 0001 October 2012 Life insurance premiums 2,149.30 10/09/2012 101-00000-217066
2,149.30Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 60 ACH Enabled: False
1947609 (1) cs 2oz cups 39.63 10/09/2012 609-49754-421990
1947609 (3) bale 12# bags, (1) bale 20# bags, (1) bale 2qt bags 129.87 10/09/2012 609-49750-443990
169.50Check Total:
Vendor:3069 SUPER 8 Check Sequence: 61 ACH Enabled: False
9/30/12 9/17/12 thru 9/30/12 water exercise and open swim 184.00 10/09/2012 226-45127-443990
184.00Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 62 ACH Enabled: True
319117 -21.60 10/09/2012 609-49750-425200
713843 9,998.45 10/09/2012 609-49750-425200
715042 150.60 10/09/2012 609-49750-425300
715061 34,349.30 10/09/2012 609-49750-425200
715111 2,018.00 10/09/2012 609-49750-425200
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
46,494.75Check Total:
Vendor:3108 TIRE SERVICE EQUIPMENT Check Sequence: 63 ACH Enabled: False
Refund Refund - TSI Business Expansion portion waived by CC 9/24/12 1,263.85 10/09/2012 101-42400-322110
1,263.85Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 64 ACH Enabled: True
1227 Data - Cross Connect to XO Comm October 2012 250.00 10/09/2012 655-49860-430930
1227 Data - Gigabit Transport October 2012 2,250.00 10/09/2012 655-49860-430930
2,500.00Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 65 ACH Enabled: False
25224808 re-sale 216.90 10/09/2012 609-49750-425400
25224906 re-sale 85.50 10/09/2012 609-49750-425400
302.40Check Total:
Vendor:2644 VIKINGS CHILDRENS FUND Check Sequence: 66 ACH Enabled: False
Fundraiser Vikings Childres Fund Aug 1 - Sept 30 2012 1,298.00 10/09/2012 609-49754-378160
1,298.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 67 ACH Enabled: False
63662 12.50 10/09/2012 609-49750-433300
63662 286.00 10/09/2012 609-49750-425100
63662 288.00 10/09/2012 609-49750-425300
63663-IN 747.08 10/09/2012 609-49750-425100
1,333.58Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 68 ACH Enabled: False
22933 MGFARM - Acquisition & Relocation Serv - Montgomery Fms-services 2,524.75 10/09/2012 213-46522-431990
22933 MGFARM - Acquisition & Relocation Serv - Montgomery Fms-expenses 129.48 10/09/2012 213-46522-431990
2,654.23Check Total:
Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 69 ACH Enabled: False
12253-31664 8/10-9/9/12 Usage charges - Instastate 30.68 10/09/2012 655-49860-430910
30.68Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 70 ACH Enabled: False
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
424302 2.78 10/09/2012 609-49750-433300
424302 256.00 10/09/2012 609-49750-425300
258.78Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 71 ACH Enabled: False
108061 14.50 10/09/2012 609-49750-433300
108061 1,125.10 10/09/2012 609-49750-425100
108062 14.50 10/09/2012 609-49750-433300
108062 479.63 10/09/2012 609-49750-425300
111666 1.45 10/09/2012 609-49750-433300
111666 95.80 10/09/2012 609-49750-425100
111874 43.50 10/09/2012 609-49750-433300
111874 2,881.27 10/09/2012 609-49750-425100
111875 37.70 10/09/2012 609-49750-433300
111875 2,063.10 10/09/2012 609-49750-425300
868970 -1.45 10/09/2012 609-49750-433300
868970 -72.00 10/09/2012 609-49750-425300
6,683.10Check Total:
Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 72 ACH Enabled: False
40022 11C006 - MCC Structural Repair 5,400.00 10/09/2012 226-45122-453010
40022 11C006 - MCC Structural Repair - Reimbursables 135.00 10/09/2012 226-45122-453010
5,535.00Check Total:
Vendor:3105 FU WONG DDS PA Check Sequence: 73 ACH Enabled: False
Relocate Claim MGFARM - Broadway Plaza Building-Lakeland Dental 50,000.00 10/09/2012 213-46522-443990
50,000.00Check Total:
Vendor:1657 WORLD CLASS WINES INC Check Sequence: 74 ACH Enabled: False
1186539 -49.32 10/09/2012 609-49750-425200
1872788 19.17 10/09/2012 609-49750-433300
1872788 960.90 10/09/2012 609-49750-425100
1872788 1,296.00 10/09/2012 609-49750-425300
1941802 31.46 10/09/2012 609-49750-433300
1941802 1,621.97 10/09/2012 609-49750-425100
1941802 1,334.00 10/09/2012 609-49750-425300
1941802 re-sale 120.36 10/09/2012 609-49750-425400
5,334.54Check Total:
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 75 ACH Enabled: False
442-1012 World Fishing August 2012 41.65 10/09/2012 655-49860-430920
41.65Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 76 ACH Enabled: True
9/24/12 Fines and Fees August 2012 4,825.38 10/09/2012 101-00000-208020
4,825.38Check Total:
Vendor:1581 WRIGHT CO RECORDER Check Sequence: 77 ACH Enabled: False
I201200000080 A-1209882 Partial Release 46.00 10/09/2012 101-41910-431990
I201200000080 ZBBALL - A-1209883 Conditional Use Proceed 46.00 10/09/2012 101-41910-431990
I201200000080 ZCHIRO - A-1209884 Conditional Use Proceed 46.00 10/09/2012 101-41910-431990
I201200000080 ZMCHLS - A-1209885 Conditional Use Proceed 46.00 10/09/2012 101-41910-431990
I201200000080 ZMCHLS - A-1210004 Resolution 46.00 10/09/2012 101-41910-431990
I201200000080 ZMCHLS - A-1210005 Subdivision 46.00 10/09/2012 101-41910-431990
I201200000080 ZLYNCH - A-1211159 Resolution 46.00 10/09/2012 101-41910-431990
I201200000080 ZLYNCH - A-1211160 Compliance Rund 46.00 10/09/2012 101-41910-431990
368.00Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 78 ACH Enabled: True
1010000178 General 205.50 10/09/2012 101-43111-430300
10102701137 Monticello Maps - TIF map 128.50 10/09/2012 213-46522-431990
149437023 10C005 - NE Quad 25/75 Tran Analysis - Ph 3 - drawings 323.00 10/09/2012 400-43300-459010
149437023 10C005 - NE Quad 25/75 Tran Analysis - Ph 3 - as-builts 332.00 10/09/2012 400-43300-459010
149442021 11C001 - 2011 Street Reconst - Ph 3 - drawings/layouts 859.00 10/09/2012 400-43300-459010
149442021 11C001 - 2011 Street Reconst - Ph 3 - as-builits 392.50 10/09/2012 400-43300-459010
14944706 ZRCFOS - Second River Crossing Study - proj mgmt/coord 2,123.50 10/09/2012 101-43111-430300
14944706 ZRCFOS - Second River Crossing Study - traffic study 541.50 10/09/2012 101-43111-430300
14945705 12C001 - 2012 Rural Road Impr - Ph 2 - proj mgmt/coord 181.50 10/09/2012 400-43300-459010
14945803 10C010 - Great River Trailways/Trailhead - Ph1 - proj mgmt/coord 544.50 10/09/2012 400-43300-459010
14945803 10C010 - Great River Trailways/Trailhead - Ph1 - design 3,413.50 10/09/2012 400-43300-459010
14945803 10C010 - Great River Trailways/Trailhead - Ph1 - drawings/layout 1,284.00 10/09/2012 400-43300-459010
14946002 12C003 - WWTF Impr Feasibility Report - proj mgmt/coord 881.50 10/09/2012 602-00000-165010
14946002 12C003 - WWTF Impr Feasibility Report - report/feasibility study 1,920.00 10/09/2012 602-00000-165010
1494610 2012 GIS /GPS Update - education program 672.00 10/09/2012 101-43111-430300
1494610 2012 GIS /GPS Update - database integration 1,084.00 10/09/2012 101-43111-430300
1494610 2012 GIS /GPS Update - application development 2,560.00 10/09/2012 101-43111-430300
17,446.50Check Total:
Vendor:3101 WSI Check Sequence: 79 ACH Enabled: False
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
Escrow Refund ZZZWSI - Net Escrow Refund 5,170.26 10/09/2012 101-00000-220110
5,170.26Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 80 ACH Enabled: False
9/14/12 51-6505909-4 221.26 10/09/2012 217-41990-438100
9/14/12 MGFARM - 51-0517384-8 139.82 10/09/2012 213-46522-438100
9/17/12 51-9069641-8 2,227.52 10/09/2012 655-49870-438100
9/17/12 MGFARM - 51-0517365-5 333.00 10/09/2012 213-46522-438100
9/17/12 51-6505912-9 83.99 10/09/2012 101-42700-438100
9/17/12 51-0395766-0 4,799.12 10/09/2012 601-49440-438100
9/17/12 51-6505907-2 16.67 10/09/2012 101-43140-438100
9/18/12 51-0238874-9 69.82 10/09/2012 101-43160-438100
9/18/12 51-0238890-9 76.66 10/09/2012 101-43160-438100
9/18/12 51-7780310-4 34.92 10/09/2012 101-41940-438100
9/18/12 ZCULPS - 51-0623082-8 15.72 10/09/2012 213-46522-438100
9/18/12 MGFARM - 51-0592578-0 17.64 10/09/2012 213-46522-438100
9/19/12 51-6505913-0 223.75 10/09/2012 101-42200-438100
9/19/12 51-4271112-2 551.67 10/09/2012 211-45501-438100
9/19/12 51-6505910-7 1,830.16 10/09/2012 609-49754-438100
9/19/12 51-6505911-8 1,670.73 10/09/2012 101-41940-438100
9/19/12 51-6505911-8 7,255.76 10/09/2012 226-45122-438100
9/19/12 51-6505911-8 429.62 10/09/2012 101-45175-438100
9/19/12 51-6505911-8 190.94 10/09/2012 101-42800-438100
9/20/12 51-9391437-3 515.66 10/09/2012 101-41941-438100
20,704.43Check Total:
Total for Check Run:
Total of Number of Checks:
553,485.04
80
AP-Computer Check Proof List by Vendor (10/03/2012 - 11:49 AM)Page 14
User:
Printed:09/27/2012 - 8:18AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00206.09.2012
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 1 ACH Enabled: True
Sept 2012 September 2012 Management Fee 20,000.00 09/27/2012 655-49870-430700
20,000.00Check Total:
Total for Check Run:
Total of Number of Checks:
20,000.00
1
AP-Computer Check Proof List by Vendor (09/27/2012 - 8:18 AM)Page 1
CityCouncilAgenda:10/08/12
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
NameTitleDepartmentHireDateClass
TaraPinkCertifiedFitnessInstructorMCC10/1PT
BabetteHetzlerCertifiedFitnessInstructorMCC10/3PT
AllyssaSwanLiquorStoreClerkLiquorStore9/26PT
NameReasonDepartmentLastDayClass
JacobSchmitzVoluntaryMCC8/17PT
ClarenceMaanumVoluntaryParks9/28PT
NEWEMPLOYEES
TERMINATINGEMPLOYEES
5BNewHiresandTerms:10/5/2012
CityCouncilAgenda:10/08/12
1
5C.Considerationofappointingadditionalelectionjudgestoserveforthe2012General
election (KTB/CS)
A.REFERENCEANDBACKGROUND:
MinnesotaStatutesChapter204B.21requirescitiestoappointelectionjudgestoserveat
primaryandgeneralelectionsandontheAbsenteeBallotBoard.Theappointmentof
thesejudgesiscontingentuponthemcompletingthenecessarytraining,whichisrequired
every2years.
WesuccessfullyrecruitedsomeadditionaljudgesfortheGeneralelectionandare
presentingthesenamesforapprovalpriortotheGeneralelection:
MaryDorf
WilliamHoffarth
DebraLuken
RosePeters
AlyssaRhoades
A1.BudgetImpact:Electionjudgecompensationof$10perhourisincludedinthe
2012budget.
A2.StaffWorkloadImpact:NA
B.ALTERNATIVEACTIONS:
1.Motiontoappointadditional2012electionjudgesaslistedabove.
2.Motionofother.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Inordertoconductelectionsinthemanner
prescribedbylaw,itisrecommendedtohaveanamplesupplyofelectionjudgesandthe
availabilityofstafftoassistasneeded.Councilsupportofthisdecisionwillhelpensure
anefficientandeffectiveGeneralelectionprocess.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:10/08/12
1
5D.ConsiderationofadoptingResolution#2012-083acceptingcontributionsfromthe
WrightCounty/WestMetroWhitetailsChapteroftheMinnesotaDeerHunters
AssociationandtheReichfamilyfortheMonticelloFireDepartment (KTB/WO)
A.REFERENCEANDBACKGROUND:
TheWrightCounty/WestMetroWhitetailsChapteroftheMinnesotaDeerHunters
Associationiscontributing$127totheMonticelloFireDepartment.Matthewand
MeghanReicharecontributing$50tobeusedtowardthepurchaseofFire/Rescue
EquipmentfortheMonticelloFireDepartment.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2012-083
ContributionOpportunity-WrightCounty/WestMetroWhitetails
ContributionOpportunity-ReichFamily
CityofMonticello
RESOLUTIONNO.2012-083
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
WrightCounty/WestMetro
Whitetails
Cash$127
Matthew&MeghanReichCash$50
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
WrightCounty/WestMetro
Whitetails
CityofMonticelloFireDeptGeneralfund
Matthew&MeghanReichCityofMonticelloFireDeptFire/RescueEquipment
AdoptedbytheCityCouncilofMonticellothis8th dayofOctober,2012.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilMeeting:10/08/2012
5E.ConsiderationofadoptingResolution#2012-084formallyacceptingadonation
fromRobertPaschkeforCityandBertramRegionalParks (JO)
A.REFERENCEANDBACKGROUND:
RobertPaschke,actingasaprivatecitizen,wishestodonate2-MinncorFloatingPier
systems.Thisisafloatingpiersystemthatcanbeconfiguredintotwo6’x40’pierseach
withan8’x20’Tontheendsforuseatmultiplelocations.Theyaregalvanizedsteel
constructionwithtreatedwoodplankingontopandoutsideedgeswithfloatsbeneath.
Theyareinusedconditionbutstillhaveretainedvaluewhichwouldsuitneedsfor
BertramParklakes,orpossiblytousetomodifythedockatEllisonPark.Herequests
thatitbeusedintheMonticelloParksandBertramRegionalParkforfuturelake
recreationalpurposes.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionidentifyingthedonationanditsuse.
InresponsetothisgreatopportunityfortheCity,andinlightoftheneedtoremovethe
pierswithinalimitedtimeframe,MayorHerbstandtheCityAdministratorauthorized
stafftomakethetriptonorthernMinnesotatopickupthedonatedpiers.Inconjunction
withthiscollectionanddeliveryofthisprivatedonation,asectionofdockwasdelivered
tothedonor.
A1.BudgetImpact:Minormobilizationexpenses
A2.StaffWorkloadImpact:Cleaning,painting,configuringandassemblyatpark
sites.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethedonationfromRobertPaschkeofaFloatingPiersystemand
authorizestafftouseasitfitsbestintoMonticelloParksandtheBertramPark
recreationalplans.
2.Motiontodenythedonationandreturntothedonor.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.ProvisionofpiersatbothLongLakeandBertram
Lakewillenablethepublictobetteruseandenjoythesenaturalamenitiesatan
extremelyaffordablecostduetothisdonation!ThankyouMr.Paschke.
D.SUPPORTINGDATA:
Resolution#2012-084
MinncorIndustrieshandbill
CityofMonticello
RESOLUTIONNO.2012-084
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTION
RobertPaschkeMinncorPiersystem
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
RobertPaschkeCityofMonticelloCity&RegionalParkrecreational
activities
AdoptedbytheCityCouncilofMonticellothis8thdayofOctober,2012.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/08/12
5F.ConsiderationofapprovingaboulevardtreeplantingplanonChelseaRoadrightof
way (TP)
A.REFERENCEANDBACKGROUND:
CouncilisaskedtoconsideraboulevardtreeplantingplanonChelseaRoadrightofway
fromFallontotheeast.CouncilmemberGlenPosustahasmadeasuggestiontoplanttreeson
someofthecity’smaincorridors,specificallyChelseaRoadandSchoolBoulevard,beginning
onChelseaRoadthisyear.
Councilsuggestedthattreesbespaced100’apartonthesecorridors.Aplanfora2013
SchoolBoulevardfallBallandBurlapped(B&B)treeplantingwithaspring2014bareroot
plantingwillbepresentedin2013.Forapointofreference,thetreeson7th Streetareplaced
about50feetapart.
Plantingof27B&Btreesbycitystaffareplannedforthisfall.Locateshavealreadybeen
completedandapprovaloftreelocationwillbedeterminedbythecouncilmeetingonOctober
8th.Thereare5hardyspeciesrecommendedwhichwillbeuseddependingonavailability.
Theywillberandomlyplacedtoavoiddiseaseshouldonevarietybecomesusceptible.The
costshouldbeapproximately$85pertreeorless.
Inthespring,whenstaffordersbareroottreesforresidents,30treesofvarietywillbe
reservedforChelseaRoad.Theywillbeplaced100’betweentheB&Btreesplantedthisfall.
TheB&Btreeswillbespacedat200’apartwhich,inturn,willachievethefinal100’spacing.
Thecostofthebareroottreesshouldnotexceed$30each.
Thespringplanting,hopefully,canbecoordinatedwiththeScoutclubsinthecityaswetryto
getpeopleinvolvedwiththisannualactivitytoteachresidentshowtoplantandcarefortrees.
A1.BudgetImpact:ThecostforB&Btreesshouldnotexceed$3,200.Therewere
remainingfundsintheCarlisleVillagetreefundthatshouldcoverthisexpense.
A2.StaffWorkloadImpact:Citystaffwillbe drillingholesandplantingfor
approximately4daysfor3personsthisfall.Wateringonalternatingdaysuntilfreeze
upwillberequiredduetothecurrentdroughtconditions.Inspring,2daysoflabor
for3staffshouldbeadequatetoplantandperiodicwateringdependingontheweather
conditions.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheboulevardtreeplantingplanasoutlinedinthesupportingdata
diagram
2.Motiontodenytheboulevardtreeplantingplan
3.Motionofother
CityCouncilAgenda:10/08/12
C.STAFFRECOMMENDATION:
CitystaffrecommendAlternative#1toapprovethetreeplantingplanasoutlinedinthe
supportingdatadiagram;however,droughtconditionwillrequireadditionalstaffattention.
D.SUPPORTINGDATA:
AerialviewofChelseaRoadtreeplacement
Treepricesheet
CityCouncilAgenda:10/8/12
1
5G.ConsiderationofadoptingResolution#2012-085acceptingImprovementsand
authorizingFinalPaymenttoSchluenderConstruction,Inc.forthe2012
StormwaterPondImprovements,CityProjectNo.ZSTORM-2012 (BW)
A.REFERENCEANDBACKGROUND:
The2012StormWaterPondImprovementsincludedmiscellaneousmaintenanceworkto
twoCity-ownedstormwaterponds;onelocatedinthenortheastcorneroftheintersection
ofChelseaRoad&MarvinRoad,andtheothereastoftheMonticelloMiddleSchool.
Improvementstothepondsincludedrepairstothreeflaredendsections,addinganew
drainagestructure,repairingdamagedstormsewer,andrestoringturfondisturbedareas.
WorkontheprojectbeganinAugustandwascompletedinSeptemberof2012.
TheCouncilisbeingrequestedtoaccepttheprojectascompleteandapprovefinal
paymenttoSchluenderConstruction,Inc.intheamountof$19,235.50.Releaseofthe
finalpaymentwillbecontingentonreceiptofthefollowingpaperwork:
1.Satisfactoryshowingthatthecontractorhascompliedwiththeprovisionsof
MinnesotaStatutes290.92requiringwithholdingstateincometax(IC134forms).
2.Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorby
reasonsofthecontracthavebeenfullypaidorsatisfactorilysecured(lien
waivers).
3.ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety.
Thefinalpaymentrequestrepresentsthefinalquantitiescompletedonthecontract.As
nopartialpaymentsweremadethereisnoretainageonthecontracttorelease.
Allwork,withtheexceptionoftheriprapswaleonthewestsideoftheMonticello
MiddleSchoolPond,isguaranteedtoremainfreeofdefectsinworkmanshipand
materialsforaperiodofoneyearfromthedateoffinalacceptanceoftheprojectbythe
CityCouncil.
Thefinalconstructioncostis$3,559.50overthecontractamountof$15,676.Thecost
overrunswereprimarilyduetocompletingdeeperexcavationworkoveronepipesection
thanhadbeenanticipated,toprovideadditionalcoveroveranotherpipesection,andto
provideadequatebackfillmaterialunderflaredendsections.Thisresultedin$1,664for
additionaltopsoiland$936forextraerosioncontrolblanket,withtheremainderbeing
spentonadditionalseeding,riprapandconcrete.
Allpunchlistitemsforthisprojecthavebeencompletedandtheprojectiscompleteand
readyforfinalpaymentinaccordancewiththecontractandCityofMonticello
EngineeringandConstructionStandards.
CityCouncilAgenda:10/8/12
2
A1.BudgetImpact:Finalpaymentforthisworkamountsto$19,235.50.Funding
fortheseimprovementswasbudgetedforin2012intheamountof$40,000
throughtheStormWaterFund,whichhasacurrentbalanceof$1,379,000.
A2.StaffWorkloadImpact:Staffworkloadimpactsshouldbenegligibleasaresult
ofthisitem,nomatterwhichactionisapprovedbyCouncil.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-085acceptingImprovementsandauthorizing
FinalPaymentof$19,235.50toSchluenderConstruction,Inc.forthe2012
StormwaterPondImprovements,CityProjectNo.ZSTORM-2012.
2.MotiontodenyadoptionofResolution#2012-085atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1.
D.SUPPORTINGDATA:
Resolution#2012-085
CopyofConstructionPayVoucherNo.1(Final)
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-085
ACCEPTINGIMPROVEMENTSANDAPPROVINGFINALPAYMENTFOR
2012STORMWATERPONDIMPROVEMENTS
CITYPROJECTNO.ZSTORM-2012
WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoSchluender
Construction,Inc.ofMonticello,Minnesota,thecontractorhassatisfactorilycompletedtheworkfor
stormwaterpondimprovementstotwocity-ownedstormwaterponds,onebeinglocatedinthe
northeastcorneroftheintersectionofChelseaRoad&MarvinRoadandtheotherlocatedeastofthe
MonticelloMiddleSchool,includingotherappurtenantworkinaccordancewiththecontract;
NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINESOTA that
theworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayorandCity
Clerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontractsubjectto
receiptofthefollowing:
1)SatisfactoryshowingthatthecontractorhascompliedwiththeprovisionsofMinnesotaStatutes
290.92requiringwithholdingstateincometax(IC134);
2)Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorbyreasonsofthe
contracthavebeenfullypaidorsatisfactorilysecured(lienwaivers);
3)ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety;
ADOPTEDBY theMonticelloCityCouncilthis8th dayofOctober,2012.
CITYOFMONTICELLO
___________________________
ClintHerbst,Mayor
ATTEST:
___________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:10/08/12
5H.ConsiderationofapprovingaProfessionalServicesContractwithFiberConnect
forthemanagementandoperationsofFiberNetMonticello (JO)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderapprovingaprofessionalservicescontractwith
FiberConnectforthemanagementandoperationsofFiberNetMonticello.Thetermof
thecontractistobeginonOctober1st andextendforoneyear.Thetermsofthecontract
aresimilartotheHBCcontractintermsofformandpricewithsomeadjustmentsmade
thatreflectexperiencegainedthroughoperationofthesystem.Thecontractpresentedis
theendresultofdiscussionsbetweenMarkPultuskerandtheCity’snegotiationsteam
includingClintHerbst,LloydHilgart,JeffO’NeillandJoelJamnik.Theflatfeeproposed
of$20,000permonthrepresentsa$5,000permonthincreaseovertheHBCcontract,
however,therecentsavingsandexpectedsavingsgoingforwardderivedfromsuccessful
modifications,farexceedthisincrease.Pleasegivemeacallifyouhaveanyquestions
regardingspecificprovisionswithinthecontract.
Thefollowingisasummaryofsystemmodificationsthathaveimprovedthebottomline
andenhancedservice.Itshouldbenotedthatthesavingshaveresultedfromthe
applicationofexperienceandcreativitybyMarkPultuskercombinedwiththededication
andenergyofFNMstaffwhohaveeagerlyandsuccessfullyimplementedanumberof
changes.
Extensionofbusinesshoursto8amto9pmwithtechnicianstakingcallson
weekends(from9amto9pm)directly,fornextbusinessdaydispatchservice,if
necessary(50%ofcallshandledoverphonewithoutdispatch).Thisnotonly
savesovertimeandon-callfeeexpense,butresultsinbettercustomerservice.
Estimatedsavingspermonthis $1,500.
Developmentandimplementationofafee-for-servicescheduleresultingin
additionalrevenueandcustomerresponsibility.Estimatedrevenueis $1500/mo.
FeesincludelatefeesandotherservicechargesincludingchargingforHDMI
cables,powersurgestrips,etc.and$69.95forinstalls,servicechanges,usererror
servicecallsetc.Newfeesresultedin100morepaymentsontheduedatethis
monthduetotheanticipatedlatefeecharge.Collectedover$1000inSeptember,
thefirstmonth,despitemanywaiversofchargeforcustomercourtesy.
DidnotfillHeadEndSupervisorpositionvacatedbyMatHenningthussaving
costsassociatedwithafulltimeposition.Outsidetechniciansnowprovisiontheir
ownorderswhileourremaininginsidetechnicianspendsmoretime
troubleshooting.BetteruseofOutsideSupportVendorsreducetimespentby
currentinsidetech.Savingsestimatedat $5,500/month.
DidnotfillparttimeCSRat $1500/mo.Thiswasdonebycrosstrainingtechsand
CSRswhichenabledtechstocoverintheeveningforCSR.Alsoinstitutedmore
efficientproceduresandpoliciesreducingbusyworkandmakingmoretime
CityCouncilAgenda:10/08/12
availableforansweringcallsandhandlingtechnicalsupportbeforesendingtoa
tech(fixing25%-30%ofcustomertroublecalls).
Inthenearfuture,institutionofanewbillingsystemandmoreuseofauto
attendantandemailwillallowevenmoretimetobefreedforCSRssotheycan
provideothercustomerserviceinitiativesandmaybeevendoortodoor
solicitationsofpastFiberNetcustomers.Also,withtechsempoweredtodoa
widervarietyofwork,thereismoretimeavailablebyCSRstocalleachnewsub
afterinstalland30dayslaterplusfollowuponsatisfactionofservicecallsas
well.
Undeterminedsavingsforimprovedpastduecollectionandequipmentpickup
procedures(fornonpaysandotherdisconnectsdoingthemwithinoneweek
versustellingsubstojustbringitinandlosingtrack),fasterexporttocollection
agency(30daysinsteadof90andaddingmorefeesforunreturnedequipment),
moreinfoonsubsincludingsocialsecuritynumberandemailaddresses(making
contactandcollectionsmoreproductive),capexsavingsonMDUimplementation
-$3kfixedcostperbuildingversus$20-$30Kforpreviousdesigns(runningcat5
toeachapt).
Inaddition,MarkPultuskerprovidestrainingtotechniciansintheoperationofthe
systemsandthustheCityisnolongerbilledfortrainingserviceswhichwasthe
caseundertheHBCcontract.
B.ALTERNATIVEACTIONS:
1.MotiontoadopttheProfessionalServicesContractwithFiberConnectforthe
managementandoperationsofFiberNetMonticelloaspresented.
2.Motiontodenyadoptionofthecontractaspresented.
3.Motiontotablethematter.
C.STAFFRECOMMENDATION:
CitystaffandtheCouncilAdvisorySubcommittee(ClintHerbst,LloydHilgart)
recommendadoptionofthecontractaspresented.
D.SUPPORTINGDATA:
CopyofProfessionalServicesContractwithFiberConnectforthemanagementand
operationsofFiberNetMonticello
.
165835v5 1
AGREEMENTFORPROFESSIONALSERVICES
THISAGREEMENT (“Agreement”)ismadeonthe_____dayof____________,
2012,betweenthe CityofMonticello (“City”),aMinnesotamunicipalcorporation,whose
businessaddressis505WalnutStreet,Suite1,Monticello,Minnesota55362and
FiberConnect,Inc.(“Contractor”),anOhiocorporation,whosebusinessaddressis1275
InglewoodDrive,Cleveland,Ohio44121.
THECITYANDCONTRACTORAGREEASFOLLOWS:
1.Contractor’sServices.TheContractoragreestoprovideprofessionalservicesforthe
managementandoperationsofFiberNetMonticello(“FiberNet”),acityowned
telecommunicationsutility,asneededbytheCityandatthedirectionoftheCity
Administrator.FiberNetshallberesponsibleforandshallbearthecostsofdesigning,
building,maintainingandoperatingthesystem,includingtheFTTHnetwork,allvoice
anddataswitchingandroutingequipment,allcustomerpremiseequipmentandwiring,
andallofficesandotherfacilities.Contractorshallbeconsultedandshallprovide
adviceandassistancewithrespecttosystemdesignandspecifications,mapping,
equipmentandvendorselection,andothermattersbearingonthesuccessful
performanceandoperationofthesystem.
ContractorwillprovidemanagementservicesfortheexistingoperationofFiberNet.
Managementresponsibilitieswillinclude:
a.Providingageneralmanagerforthesystem.ItisexpectedthatContractor
willbeon-siteintheCityasnecessarytoperformfunctionsoutlinedinthis
Agreement,butaveragenomorethanfifty(50)hoursperweekoftotalwork.
ContractorwillnotifytheCityiftheprojectrequirementsexceedthose
numberof workhoursandagreetoworkoutasuitableresolution.
b.Recommendingthehiringofothersystempersonnel,andoverseeingtheir
training(whichmayrequireadditionalcost,ifnecessary)andsupervising
them.
c.Preparinganannualbudgetofoperatingrevenuesandexpensesandcapital
expenditures.
d.Generalmanagementofsystemoperations,includingregulatorycompliance
(whichmayrequireadditionalpassthroughexpense),technicalservices,
customerservices,marketingandotherFiberNetactivitiesinaccordancewith
theannualbusinessplanandincompliancewithGovernanceOrdinancesfor
FiberNet.
e.Managingthevideocontent.Thisshallconsistofnegotiatingand
administeringagreementswithcontentproviders,processinglicensefee
165835v5 2
payments,channellineupdevelopmentandregulatoryfilings.Thevideo
contentofthesystemshallbeselectedbytheFiberNetAdvisoryBoardfrom
availableprogramming.
f.CommunicatingandmeetingwiththeCityAdministratorandemployeesona
weeklybasistoreviewthestatusofFiberNet(methodtobedeterminedby
mutualagreementofCityandContractor)-inadditiontoanyCityCouncil,
FiberAdvisoryBoardandanyotherrequestedmeetingsbytheCityorCity
Council.Theweeklymeeting(eitherinpersonorviavideoconference)will
formthebasisofacommittedtimetoreviewFiberNetprogressandhelpto
eliminateanysurprisesormisunderstandingsandalsoobviatetheneedto
constantlycopyCitystaffonFiberNet’sdailybusinessandtaketimefrom
theirowndailytasks.
g.Providingbillingservicesforthesystem,employingautomatedbilling
softwaretogeneratecustomerbillsforvideo,voiceanddataservices.
h.Preparingperiodicfinancialandoperationalreports.
i.Maintainingandupdatingtechnicalsystemrecordsandotherdataregarding
systemdesign,constructionandoperation.
j.Proposing,evaluatingandconsultingwiththeCityregardingsystemor
servicechangestoexpandandgrowFiberNetanditsrevenues,includingany
additionalfeesandexpensesrequiredforsuchchangesandexpansion,in
additiontoexistingmanagementfeesandexpenses.
AllotheremployeesoftheSystemshallbeemployedandcompensatedbyFiberNet.
Theyshallbeselectedandrecommendedforemploymentbythegeneralmanager,
whoshallberesponsibleforsupervisingtheirtraining,worksupervisionand
evaluation.Disciplineandtermination,subjecttoanylegalrequirementsapplicable
topublicemployeesofFiberNet,shallbedonebytheCity.
AllvideoprogrammingandotherservicecontractsfortheSystemshallbeentered
intobytheCityuponrecommendationbytheContractorexceptuponexpresswritten
agreementorconsentbytheCity.Allpurchasesandcontractsshallbemadeorletin
accordancewithCityfinancialpoliciesandprocedures.
2.TermofAgreement.ThisAgreementwillcommenceretroactivetoOctober1,
2012,andshallcontinueineffectforaninitialtermendingafterone(1)year.
Thereafter,thisAgreementmaybeextendedforsuchperiodanduponsuchtermsas
thepartiesagreeinwriting.ThisAgreementmaybeterminatedasprovidedforin
paragraph6below.
165835v5 3
3.CompensationforServices.
AllrevenuesfromoperationsoftheSystemshallbereceivedbyFiberNetandapplied
byFiberNettopaymentof:(a)theContractorchargesspecifiedherein;(b)the
franchiseandregulatoryfees,contentcharges,andotheroperatingexpenses;and
(c)thedebtserviceonbondsissuedforthesystem.FiberNetshallbeentitledtoany
surplusofrevenuesoversuchexpenses,andshallbeartheriskoflossesnotcoveredby
revenues.
ThefeesandchargesofContractorfortheservicestobeprovidedbyithereundershall
consistofthefollowing:
a.Generalmanagementservices,afeeof$20,000.00permonth.
b.NOCservicefees,afeeof$125.00perhourforContractorand/orthirdparty
vendorshiredbyContractor.
c.Trainingandsupportservices,afeeof$75.00perhourincluding,butnot
limitedto,numberporting,directoryplacement,regulatoryfilingsand/or
supervision,plusreasonableexpensesassociatedwiththeseservicessuchas
thirdpartyfees,travel,etc.
d.Systemmanagement,amonthlyfeeof$1.00persubscriberperservice–with
aservicedefinedascableTV,internetortelephone.Thenumberof
subscriberswillbecalculatedonanEBUbasis–sellingpricedividedby
retailpricemultipliedbythetotalnumberofsubscribersinthatbulk
agreementforatotalnumberofsubscribers.
e.Billingandoperationalsupportservices,afeeequalto$4.50percustomer
permonth.Thisfeedoesnotincludeenvelopes,paperand/orpostage.Upto
oneinsertfurnishedbyFiberNetisallowedplususeofCity’s
mailing/insertionmachine.Thefeeissubjecttoadjustmenttoreflect
changesinthecosttoContractorofsuchitems.Anymodificationsor
additionstoContractor’sbillingsoftwarerequestedbyFiberNetwouldbe
subjecttoagreedadditionalcharges--hourlyratebysoftwarevendoror
projectcost.Citywillprovideallnecessarypersonneltotransitionandinput
datafromHBCsystemtoContractor’sbillingsystem.
f.Technicalsupportservices,afeeof$1.25persubscriberpermonthwhich
willinclude24/7callsupporttobeimplementedbymutualagreement.
4.MethodofPayment:TheContractorshallsubmittotheCity,onamonthlybasis,
itemizedbillsforprofessionalservicesperformedunderthisAgreement.Bills
submittedshallbepaidwithinfifteen(15)daysofthesubmissionofthebilland
otherwise inthesamemannerasotherclaimsmadetotheCity.
165835v5 4
5.AuditDisclosure.TheContractorshallallowtheCity,oritsdulyauthorizedagents,
reasonableaccesstotheContractor’sbooksandrecordsasarepertinenttoall
servicesprovidedunderthisAgreement.Subjecttostateorfederallaw,anyreports,
information,data,etc.,givento,orpreparedorassembledby,theContractorunder
thisAgreementwhichtheCityrequeststobekeptconfidentialshallnotbemade
availabletoanyindividualororganizationwithouttheCity’spriorwrittenapproval.
Allfinishedorunfinisheddocuments,data,studies,surveys,drawings,maps,
models,photographs,andreportspreparedbytheContractorforspecifictasksshall
beprovidedto,andshallbecomethepropertyof,theCityuponterminationofthis
Agreement.Contractorshallbeallowedtherighttousedocuments,data,studies,
surveys,drawings,maps,models,photographsand/orreportspreparedfortheCity,
providedthatsuchre-useiscompliantwiththeMinnesotaGovernmentData
PracticesAct.Anyunfinisheditem,oritemrequiredtobeprovidedbythe
ContractortotheCity,shallbepaidasstatedinparagraph3.Contractorretainsthe
propertyrightsoftemplates,designs,format,models,organizationalprocess,ideas,
andtheoryprovidedtotheCity.
6.Termination.Duringtheinitialone(1)yearterm,eitherpartymayterminatethis
Agreementforcause,whichincludesCitysaleorrestructuringoftheSystem.After
theinitialterm,thisAgreementmaybeterminatedbyeitherpartywithorwithout
cause.Theterminatingpartyshallprovidesixty(60)dayswrittennoticefor
terminationforcauseandonehundredeighty(180)dayswrittennoticefor
terminationwithoutcause,mailedordeliveredtotheotherpartyattheaddress
writtenabove.Iftheterminationisforcause,thepartyreceivingnoticeshallhave
thirty(30)daystocurethecausefromthedateofthenotice.Upontermination,the
Contractorshallbepaidforservicesrenderedandreimbursableexpensesuntilthe
effectivedateoftermination.Ifadditionalworkisrequiredtoprovidecontent
requestedinparagraph5,theContractorisentitledtocompensationunderparagraph
3toperformrequestedterminationtasks.
UponterminationofthisAgreementforanyreason,unlessotherwiseagreedbythe
parties:
a.Neitherpartyshall,foraperiodoftwo(2)yearsfollowingsuchtermination,
employanypersonemployedbytheotherpartyatthetimeoftermination.
b.Thepartieswillcomplywithapplicablelegalrequirementsconcerning
subscriberinformation.
c.Neitherpartywilluseordisclosetoothersanyconfidentialorproprietary
informationoftheotheracquiredasaresultofthisAgreement.
7.Subcontractor.TheContractorshallnotenterintosubcontractsonbehalfofthe
City forservicesprovidedunderthisAgreementwithouttheexpresswrittenconsent
oftheCity.TheContractorshallpayanysubcontractorinvolvedintheperformance
ofthisAgreementwithinten(10)daysoftheContractor’sreceiptofpaymentbythe
165835v5 5
Cityforundisputedservicesprovidedbythesubcontractor.IftheContractorfails
withinthattimetopaythesubcontractoranyundisputedamountforwhichthe
ContractorhasreceivedpaymentbytheCity,theContractorshallpayinteresttothe
subcontractorontheunpaidamountattherateof1½percentpermonthoranypart
ofamonth.Theminimummonthlyinterestpenaltypaymentforanunpaidbalance
of$100.00ormoreis$10.00.Foranunpaidbalanceoflessthan$100.00,the
Contractorshallpaytheactualinterestpenaltyduetothesubcontractor.A
subcontractorwhoprevailsinacivilactiontocollectinterestpenaltiesfromthe
Contractorshallbeawardeditscostsanddisbursements,includingattorney’sfees,
incurredinbringingtheaction.
8.IndependentContractor.Atalltimesandforallpurposesherein,theContractoris
anindependentcontractorandnotanemployeeoftheCity.Nostatementherein
shallbeconstruedsoastofindtheContractoranemployeeoftheCity.Contractor
shallexercisethesamedegreeofcare,skillanddiligenceintheperformanceofits
servicesasisordinarilyexercisedbymembersoftheprofessionundersimilar
circumstances.Contractorshallbeliabletothefullestextentpermittedunder
applicablelaw,withoutlimitation,foranyinjuries,loss,ordamagesproximately
causedbyContractor’sbreachofthisstandardofcare.Contractorshallputforth
reasonableeffortstocompleteitsdutiesinatimelymanner.Contractorshallnotbe
responsiblefordelayscausedbyfactorsbeyonditscontrolorthatcouldnotbe
reasonablyforeseenatthetimeofexecutionofthisAgreement.
9.Non-Discrimination.DuringtheperformanceofthisAgreement,theContractor
shallnotdiscriminateagainstanyemployeeorapplicantsforemploymentbecauseof
race,color,creed,religion,nationalorigin,sex,sexualorientation,maritalstatus,
statuswithregardtopublicassistance,disability,orage.TheContractorshallpost
inplacesavailabletoemployeesandapplicantsforemployment,noticessettingforth
theprovisionsofthisnon-discriminationclauseandstatingthatallqualified
applicantswillreceiveconsiderationforemployment.TheContractorshall
incorporatetheforegoingrequirementsofthisparagraphinallofitssubcontractsfor
programwork,andwillrequireallofitssubcontractorsforsuchworktoincorporate
suchrequirementsinallsubcontractsforprogramwork.
10.Assignment.NeitherpartyshallassignthisAgreement,noranyinterestarising
herein,withoutthewrittenconsentoftheotherparty.Nothirdpartyshallhaveany
recourseunderthisAgreement.
11.MutualDefenseandIndemnification.Eachpartyshallberesponsibleforitsown
actionsandconduct.Contractoragreestodefend,indemnifyandholdtheCity,its
officersandemployeesharmlessfromanyliability,claims,damages,costs,
judgments,orexpenses,includingreasonableattorney’sfees,resultingdirectlyor
indirectlyfromanactoromissionoftheContractor,itsagents,employees,or
subcontractorsintheperformanceoftheservicesprovidedbythisAgreementand
againstalllossesbyreasonofthefailureofsaidContractortofullyperform,inany
165835v5 6
respect,allobligationsunderthisAgreementuntilthisAgreementisterminated.No
thirdpartyshallhaveanyrecourseunderthisAgreement.
CityagreestodefendandindemnifyContractorforclaimsarisingoutofanyaction
ofitsCityemployeesexceptininstanceswheretheCityemployeewasfollowingthe
directionoftheContractor.
12.Insurance.
A.GeneralLiability.DuringthetermofthisAgreement,Contractorshall
maintainageneralliabilityinsurancepolicywithlimitsofatleast$2,000,000
foreachperson,andeachoccurrence,forbothpersonalinjuryandproperty
damage.ThispolicyshallnametheCityasanadditionalinsuredforthe
servicesprovidedunderthisAgreementandshallprovidethatthe
Contractor’scoverageshallbetheprimarycoverageintheeventofaloss.
Thepolicyshallalsoinsuretheindemnificationobligationcontainedin
paragraph11.TheContractorshallprovidetheCitywithevidenceof
insuranceintheformofacertificatefromtheinsurernamingallpolicies
uponexecutionofthisAgreement.Allsuchinsurancepoliciesshallcontaina
provisionthattheymaynotbecancelledunlesspriorwrittennoticethereofis
giventotheCitynotlessthanten(10)businessdayspriortosuch
cancellationdate.
B.Workers’Compensation.TheContractorshallsecureandmaintainsuch
insuranceasrequiredbytheMinnesota’sWorkers’CompensationAct.Each
partyshallberesponsibleforinjuriesordeathofitsownpersonnel.Each
partywaivestherighttosuetheotherpartyforanyworkers’compensation
benefitspaidtoitsownemployeeorvolunteerortheirdependents,evenif
theinjurieswerecausedwhollyorpartiallybythenegligenceoftheother
partyoritsofficers,employees,orvolunteers.
13.RecordsAccess.TheContractorshallprovidetheCityaccesstoanybooks,
documents,papers,andrecordswhicharedirectlypertinenttothespecificcontract,
forthepurposeofmakingaudit,examination,excerpts,andtranscriptions,forthree
(3)yearsafterfinalpaymentandallotherpendingmattersrelatedtothisAgreement
areclosed.Thethree(3)yearretentionperiodshallbeextendedforadditional
periodsifrequiredforCitycompliancewithstateorfederalauditingordatapractices
requirements.
14.DataPrivacy.ContractormustcomplywiththeMinnesotaGovernmentData
PracticesAct,MinnesotaStatutesChapter13,asitappliesto:(1)alldataprovided
bytheCitypursuanttothisAgreement,and(2)alldatacreated,collected,received,
stored,used,maintained,ordisseminatedbytheContractorpursuanttothis
Agreement.ContractorissubjecttoalltheprovisionsoftheMinnesotaGovernment
DataPracticesActincluding,butnotlimitedto,thecivilremediesofMinnesota
StatutesSection13.08,asifitwereagovernmententity.IntheeventContractor
165835v5 7
receivesarequesttoreleasedata,ContractormustimmediatelynotifyCity.Citywill
giveContractorinstructionsconcerningthereleaseofthedatatotherequestingparty
beforethedataisreleased.Contractoragreestodefend,indemnify,andholdCity,
itsofficials,officers,agents,employees,andvolunteersharmlessfromanyclaims
resultingfromContractor’sofficers’,agents’,partners’,employees’,volunteers’,
assignees’orsubcontractors’unlawfuldisclosureand/oruseofprotecteddata.The
termsofthisparagraphshallsurvivethecancellationorterminationofthis
Agreement.
15.OwnershipofDocuments.Allplans,diagrams,analyses,reports,andinformation
generatedinconnectionwiththeperformanceofthisAgreementshallbecomethe
propertyoftheCity.TheCitymayusetheinformationforitpurposes.Suchuseby
theCityshallnotrelieveanyliabilityonthepartoftheContractor.
16.GoverningLaw.ThisAgreementshallbecontrolledbythelawsoftheStateof
Minnesota.
Dated:_____________,2012 CITY:CITYOFMONTICELLO
By_________________________________
ClintHerbst,ItsMayor
Attest:
______________________________
JeffO’Neill,ItsCityAdministrator
STATEOFMINNESOTA)
(ss.
COUNTYOFWRIGHT)
Theforegoinginstrumentwasacknowledgedbeforemethis________dayof
______________,2012,by ClintHerbst andby JeffO’Neill,respectivelytheMayorand
CityAdministratorofthe CityofMonticello,aMinnesotamunicipalcorporation,onbehalf
ofthecorporationandpursuanttotheauthoritygrantedbyitsCityCouncil.
___________________________________
NotaryPublic
165835v5 8
Dated:_____________,2012 CONTRACTOR:FIBERCONNECT,INC.
By__________________________________
MarkPultusker,ItsPresident
STATEOFMINNESOTA)
(ss.
COUNTYOFWRIGHT)
Theforegoinginstrumentwasacknowledgedbeforemethis________dayof
______________,2012,by MarkPultusker,thePresidentof FiberConnect,Inc.,anOhio
corporation,onbehalfofsaidcorporation.
___________________________________
NotaryPublic
DRAFTEDBY:
CampbellKnutson
ProfessionalAssociation
317EagandaleOfficeCenter
1380CorporateCenterCurve
Eagan,Minnesota55121
Telephone:(651)452-5000
[JJJ]
CityCouncilAgenda:10/08/12
5I.ConsiderationofapprovingasupplementalpaymenttoFiberConnectequalto
savingsresultingfromreductionsinfeespaidtoHBCalongwithfundingof
necessarytravelexpenses (JO)
A.REFERENCEANDBACKGROUND:
Asyoumayrecall,HBCprovideda90daynoticeofterminationpriortoseparation
whichranfromJunethroughAugust2012.Duringthistimeperiod,theCitypaidits
regularfeestoHBCwhilealsopayingGigabitSquaredformanagementservicesduring
thetransition.TheCitydidseeareductioninsomeoftheservicesprovidedbyHBC
duringthistimeperiodandcertainfeesdroppedaccordingly.CityCouncilisaskedto
shiftfundssavedtoFiberConnectforservicesrendered.Theamountofthesavingsfor
thetimeperiodinvolvedis$11,417.00.Inaddition,theshiftinmanagementservices
fromHBCtoFiberConnectrequiredalevelofeffort,attention,andassociatedtravelthat
exceededtheamountinitiallyprojected($3,000/month)atthefrontendofthetransition
effort.CouncilisalsoaskedtoconsiderprovidingasupplementalpaymenttoMark
Pultuskertocovertheaddedtravelexpensesnecessitatedbythedemandsofthetransition
effort.Thenetadditionalcostis$4,490.61.
A1.BudgetImpact:Seeabove
A2.StaffWorkloadImpact:None
B.ALTERNATIVEACTIONS:
1.MotiontoapproveasupplementalpaymenttoFiberConnectintheestimated
amountof$15,907.61whichrepresentsthesavingsassociatedwithHBCfee
reductionsandtheaddedtravelexpense.
2.MotiontodenymakingasupplementalpaymenttoFiberConnect.
C.STAFFRECOMMENDATION:
CityStaff,alongwiththeCouncilSubcommitteeontheFNMcomprisedofClintHerbst
andLloydHilgarthavereviewedthisrequestindetailandsupportAlternative#1for
reasonsoutlinedabove.
D.SUPPORTINGDATA:
None
City CouncilAgenda:10/08/12
1
7.PublicHearing-ConsiderationofadoptingResolution#2012-087accepting
FeasibilityReport,orderingimprovements,andauthorizingpreparationofPlans
andSpecificationsforWasteWaterTreatmentFacilityBiosolidsDewatering,
EnergyEfficiency,HeadworksandSiteImprovements,CityProjectNo.12C003
(BW)
A.REFERENCEANDBACKGROUND:
OnApril23,2012,CouncilauthorizedaFeasibilityReportforCityProjectNo.12C003
toexploreproposedimprovementstotheWasteWaterTreatmentFacility(WWTF)for
thepurposeofaddressingpendingbiosolidsmanagementissues,improvingoperating
efficiencies,extendingthelifeofdisposableequipment,improvingthesafetyofthe
system,andothernecessarymaintenanceitems.Thereportaddressesthepurposeand
scopeoftheproposedimprovements,providesestimatedcosts,andexploresavailable
fundingsourcesforeachoftheproposedimprovements.Thereportalsoprovidesa
determinationastothenecessity,feasibilityandcost-effectivenessoftheproposed
improvements,andoutlinesapreliminaryprojectschedule.
Theproposedimprovementswillincreasetheefficiencyandcapacityofthebiosolids
dewateringoperations;improvetheenergyefficiencyofvariouselectricmotors,pumps,
controls,andotherelectricalappurtenances;increasethecapacityoftheinfluentwetwell
toprovideamoreacceptableemergencyresponsetime;relocatetheheadworksgrit
removalandscreeningoperationstothefrontendofthefacility;reconstructinternal
roadswithfailingpavementsections;andothermiscellaneoussiteimprovementsas
necessary.
ManyoftheproposedimprovementsaddressedwithintheFeasibilityReportare
identifiedintheCity’scurrent5-yearCapitalImprovementPlan,whichwillbeupdated
basedonthefindingsoftheFeasibilityReportandanyrelatedactionsbyCouncil.
Staffrecommendsbiddingandconstructingtheproposedimprovementsintwophasesas
follows:
Phase1 –Thisphaseincludesthemostcriticalimprovementsincludingthebiosolids
dewateringandenergyefficiencyimprovements.Theseimprovementsareconsideredto
bethemostcriticalatthistimesincethedewateringimprovementswillallowtheCityto
movetowardsaclassAbiosolidsprocess,aswellasallowingforthesaleofthebiosolids
farmpropertythisfall.Theenergyefficiencyimprovementsarealsoincludedinthis
phasebecausethesoonertheseimprovementsareconstructedthemoretheCitystandsto
benefitfromtheenergysavings.
Phase2 –Thisphaseincludestheconstructionoftherelocatedheadworks,influentwet-
well,andmiscellaneoussiteimprovements.Theseimprovementsarenotconsideredto
beascritical,eventhoughtheywillbenefittheCityinnumerouswaysandhavebeen
proposedasimprovementsformanyyears.
City CouncilAgenda:10/08/12
2
BiddingtheprojectintwophaseswillallowtheprojectscheduleforthePhase1
improvementstobecondensedasmuchaspossible,whichwillallowtheCitytostop
landapplyingourbiosolidstothebiosolidsfarmpropertyassoonaspossiblesoitcanbe
usedforotherpurposes.
Aportionoftheprojectcostsmayberecoveredthroughassessmentsleviedagainst
benefittingproperties,ofwhichonehasbeenidentifiedtodate.Thisproperty,locatedat
206West4th Street,isownedbyCargillKitchenSolutionswhichoperatesanegg
processingplantonthesite,whichisthelargestsignificantindustrywithintheCity.
CargillKitchenSolutionscurrentlyhasanagreementwiththeCitytocontributeto
certainimprovementsattheWWTFthatallowCargillKitchenSolutionstomeettheir
permitted5-daybiochemicaloxygendemand(BOD)andtotalsuspendedsolids(TSS)
loads,aswellastheircontributingflowstotheplant.Assuchtheywilldirectlybenefit
fromtheseimprovements.However,thecurrentagreementaddressesspecificprocesses
neededforCargill’soldpermitrequirements,whichtheyhavebeenworkingtoreduce
overtheyears.TheCityandCargillarecurrentlyworkingtogethertodetermineif
Cargillshouldcontributetoanyofthenewimprovementsproposedwithinthisreport,
anddiscussionswillcontinueregardingtheirpotentialcontributiontothese
improvements.However,atthistimethereisnocleardirectiononwhetherCargillwill
becontributingtoanyoftheimprovementsproposedherein.
ItshouldalsobenotedthatCargilliscurrentlypayingassessmentsforpreviously
constructedimprovementstotheWWTFwhichmaybeimpactedbytheimprovements
proposedwithinthisreport.Assuch,Cargill’sfinancialobligationsforthepreviously
completedimprovementsmayalsoneedtobemodified.
Duetoexistinglowbondratesstaffrecommendsusingbondstofundtheproject.Bond
paymentswouldthenbemadeusingtheappropriatefunds.
TheCouncilhasgivenpreliminaryapprovaltofinancetheimprovementwithG.O.
revenuebonds.OnSeptember24,2012,theCouncilpassedaresolutionstatingitsintent
toseekreimbursementforallimprovementcostsfrombondproceeds.Atthistime,other
potentialfundingoptionsarelimitedbecauseoftheircommitmenttodebtserviceon
priorbonds.Thismayrequirefutureadjustmenttosewerutilityrates.
Phase1improvementsareproposedtobeoperationalbyNovember1,2013.Itshouldbe
notedthatthisassumesnumerousdeadlineswillbehitthroughoutthedesignand
constructionprocess,includingCouncilauthorizationtopre-purchasethescrewpressand
aerationblowersduetotheirextensivemanufacturinganddeliverytimelines.
Phase2improvementsareproposedtobeconstructedafterphase1improvementsare
complete.StaffwillthereforeberequestingCouncilauthorizationtoprepareplansand
specificationsforthephase2improvementslaterin2012orinearly2013.
City CouncilAgenda:10/08/12
3
A1.BudgetImpact:TheestimatedprojectcostsidentifiedintheFeasibilityReport,
whichinclude35%contingencycostsand20%indirectcostsforlegal,
engineering,administrative,andfinancingitems,areasfollows:
Phase1=$2,428,000(DewateringandEnergyEfficiencyImprovements)
Phase2=$3,672,000(Headworks,Wet-WellandSiteImprovements)
AssistancefrombothWSBandAssociatesandVeoliaWaterwillberequiredto
designandpreparePlansandSpecificationsforthephase1improvements.
Veolia’sestimatedfeeforcompletingworkrelatedtodevelopmentofPlansand
SpecificationsforPhase1oftheWWTFImprovementsis$60,000.WSBand
Associatesnot-to-exceedfeeforcompletingworkrelatedtodevelopmentofPlans
andSpecificationsforPhase1oftheWWTFImprovementsis$136,008.Acopy
oftheirserviceproposalisincludedassupportingdata.Councilshouldnotethat
thetotalnot-to-exceedfeeof$220,138notedinthismemoincludesfeesfor
biddingandconstructingtheproject.ThetotalestimatedcosttopreparePlans
andSpecificationsforPhase1oftheWWTFimprovementsistherefore$196,008.
Thebiddingenvironmentforimprovementprojectshasbeenveryfavorablein
recentyearsduetotheeconomy,andallindicationsarethatthisfavorablebidding
environmentwillcontinuenextyearwhichwouldresultinsignificantsavingsfor
theCityifwemoveaheadwiththisprojectin2013.
A2.StaffWorkloadImpact:StafffromtheEngineering,PublicWorksandFinance
Departmentswillbeimpactedbythisprojecttovaryingdegrees.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-087acceptingFeasibilityReport,ordering
improvements,andauthorizingpreparationofPlansandSpecificationsforPhaseI
oftheWasteWaterTreatmentFacilityBiosolidsDewatering,EnergyEfficiency,
HeadworksandSiteImprovements,CityProjectNo.12C003.
2.MotiontodenyadoptingResolution#2012-087atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1giventheneedtoconstructtheproposed
improvementsbeforeNovember1,2013.
D.SUPPORTINGDATA:
Resolution#2012-087
WSBPhase1FeeProposal
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-087
ACCEPTINGFEASIBILITYREPORT,ORDERINGIMPROVEMENTSAND
AUTHORIZINGPREPARATIONOFPLANSANDSPECIFICATIONSFOR
WASTEWATERTREATMENTFACILITYBIOSOLIDSDEWATERING,
ENERGYEFFICIENCY,HEADWORKSANDSITEIMPROVEMENTS
CITYPROJECTNO.12C003
WHEREAS,pursuanttoResolution#2012-079adoptedbytheCityCouncilonSeptember24,
2012,aPublicHearinghasbeencalledforOctober8,2012at7p.m.,wheretheCouncilwill
considertheproposedimprovementsforsaidfacilityinaccordancewiththeFeasibilityReport
andthepotentialassessmentofaffectedpropertiesforalloraportionofthecostofthe
improvementspursuanttoMinnesotaStatutes,Chapter429;and
WHEREAS,onSeptember25th,2012theClerkgavemailedandpublishednoticeofsuch
hearingandimprovementsasrequiredbylaw;and
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchimprovementsarenecessary,cost-effectiveandfeasibleasdetailedinthe
FeasibilityReport.Thetotalcostoftheimprovementsisestimatedat:
Phase1=$2,428,000(BiosolidsDewateringandEnergyEfficiencyImprovements)
Phase2=$3,672,000(Headworks,InfluentWet-WellandSiteImprovements)
2.TheCityEngineerisherebydesignatedastheengineerforthisimprovement.The
engineershallprepareplansandspecificationsforthemakingofsuchimprovements.
ADOPTEDBY theMonticelloCityCouncilthis8th dayofOctober,2012.
CITYOFMONTICELLO
_____________________________
ClintHerbst,Mayor
ATTEST:
________________________________________
JeffO’Neill,CityAdministrator
engineering planning environmental construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
St. Cloud Minneapolis St. Paul
Equal Opportunity Employer
wsbeng.com
M:\WaterWastewater\Proposals\Monticello\WWTP Biosolids Handling\LTR PROP-100112 Draft Sludge Dewatering and Blower Replacement-hmcc-10
October 4, 2012
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Proposal for Design, Bidding, and Construction of
Wastewater Treatment Plant Improvements – Phase 1
Sludge Dewatering Facility and Aeration Blower Replacement
City of Monticello, MN
Dear Honorable Mayor and City Council:
WSB & Associates, Inc. (WSB) is pleased to present this proposal for professional engineering services
as they relate to the design, bidding, and construction for the first phase of the wastewater treatment plant
improvements including a sludge dewatering facility and aeration blower replacement. The proposed
scope of services presented in this proposal is based on our discussions with City staff and the following
project understanding.
PROJECT UNDERSTANDING
The City plans to construct a sludge dewatering facility to dewater biosolids and transport them to a
landfill. A screw press will be specified by Veolia and installed in the sludge dewatering facility.
Following dewatering, sludge will be transported to the local Veolia landfill for disposal.
In addition, Veolia has completed a preliminary facility evaluation indicating that the aeration blowers are
oversized. As part of this project, Veolia will specify blowers sized more appropriately for the City’s
current wastewater flows. The blowers will be installed in the existing facility.
PROJECT APPROACH/SCOPE OF SERVICES
WSB’s project scope and proposed work plan are based on our understanding of the project, discussions
with City staff, and experience on similar projects. The work plan has been separated into key
components which are discussed below:
1. Project Management and Coordination
1.1 Project Management
Project management is a key task included in each phase of the project. For each phase, this task
consists of management and administration, project coordination and communication with the
City of Monticello. Additional work included as part of this task involves attending meetings
with City staff, WSB, subconsultants of WSB, and Veolia, as well as City Council meetings for
Honorable Mayor and City Council
October 4, 2012
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acceptance of the plans and specifications, authorization to bid the project, and award of the
contract. Proper completion of this task will allow for open lines of communication and routine
updates on project issues, as well as keeping the project on schedule and within budget.
2. Sludge Dewatering Facility and Aeration Blower Replacement
2.1 Preliminary Design
The preliminary design of the sludge dewatering facility and aeration blower equipment will
consist of the following tasks directly performed by WSB and subconsultants:
Provide site surveying and base map preparation.
Prepare a preliminary site and building layout for the sludge dewatering facility including
coordination with City staff and Veolia for incorporating improvements related to
equipment installation and operation & maintenance.
Prepare a preliminary layout for blower replacement including coordination with City
staff and Veolia for incorporating improvements related to equipment operation and
maintenance.
2.2 Equipment Specifications
Technical specifications for the screw press and aeration blowers will be prepared by Veolia.
WSB will prepare the front-end documents and bidding packages and conduct the bidding and
award processes.
2.3 Final Design
The final design of the sludge dewatering facility and aeration blower replacement will consist of
the following tasks performed directly by WSB and subconsultants:
WSB will coordinate with Veolia as a technical resource for facility design.
Prepare final construction drawings and specifications based upon preliminary design
discussions with City staff and coordination with Veolia.
Review final construction drawings and specifications with City staff.
Provide an opinion of probable construction cost to reflect specified equipment, structural
components, and final design details.
Submit the final construction drawings and specifications to the Minnesota Pollution
Control Agency (MPCA) for review. Respond to questions and comments from the
MPCA and receive approval for the drawings and specifications.
2.4 Bidding
The bidding phase of the sludge dewatering facility and aeration blower replacement will consist
of the following tasks performed directly by WSB and subconsultants:
Sludge dewatering and aeration blower equipment will be bid separately from the facility
construction. WSB will prepare the front-end documents and bidding packages for the
equipment specified by Veolia and administer the bidding and award processes. Two
equipment bids are anticipated—one for the screw press and one for the aeration blowers.
Print bidding documents, construction drawings, and specifications.
Honorable Mayor and City Council
October 4, 2012
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Distribute bidding documents, construction drawings, and specifications to prospective
bidders.
Maintain bidders list.
Respond to bidder questions.
Issue addenda if required. WSB will coordinate with Veolia as a technical resource
related to screw press and aeration blower equipment questions.
Attend bid openings and prepare bid tabulation sheets.
Evaluate bids.
WSB will coordinate with Veolia as a technical resource to assess proposed substitute
screw press and aeration blower equipment if offered by the low bidder.
Recommend award of contracts.
2.5 Construction Administration
The construction phase of the sludge dewatering facility and aeration blower replacement will
consist of the following tasks performed directly by WSB and subconsultants:
Organize, coordinate, lead, and attend preconstruction conference and regular progress
meetings during construction. Provide and distribute meeting minutes.
Assist the City in procuring testing services as defined in the contract documents.
Establish reference points for construction staking of the project by Contractor (one
time).
Review Contractor submittals (shop drawings) for products and equipment. Veolia will
review contractor submittals related to screw press and aeration blower equipment.
Issue contract document clarifications as required.
Process contract change order requests.
Review Contractor-submitted construction progress schedules.
Process Contractor pay requests.
Provide part-time construction observation services during the construction of the
facilities. Veolia will be responsible for screw press and aeration blower equipment
installation observation.
Provide substantial completion punch list for Contractor and issue certificate of
substantial completion when appropriate for the facility construction.
Assist the City with start-up of the facility. Veolia will assist with start-up of the screw
press and aeration blower equipment (equipment start-up listed below).
Review final submittals from Contractor with respect to conformance with the contract
documents.
Process final pay request and project close-outs.
2.6 Equipment Start-up
Start-up of the screw press and aeration blower equipment will be completed by Veolia. The
following tasks are necessary to be performed outside of WSB’s engineering services contract:
Assist with start-up of the screw press and aeration blower equipment.
Operation and maintenance instructions related to the screw press and aeration blower
equipment.
Provide assistance in refining or adjusting equipment and/or systems.
Provide assistance in developing procedures for recordkeeping for the equipment.
Honorable Mayor and City Council
October 4, 2012
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2.7 Post Construction Phase Engineering Services
The post construction phase of the sludge dewatering facility and aeration blower replacement
project will consist of the following tasks performed by WSB and subconsultants of WSB:
Provide record drawings.
Assemble an operation & maintenance manual for the facility (excluding equipment as
indicated previously).
Visit the project to observe any apparent defects in the completed work and assist the
City in working with the Contractor to correct defects.
Along with City staff, perform an end of correction period warranty inspection of the
project in the 23rd month following final completion of the project to determine if items
of construction are subject to correction.
Provide a two-year certification report for the facility.
CITY OF MONTICELLO TASKS
In order to complete our tasks, we will need the City to provide the following:
Provide a designated project contact person.
Provide answers to specific project questions, provide requested information, and make decisions
regarding project direction during the course of the project.
Choose a sludge dewatering facility configuration and site plan early in the project.
Provide permitting and governmental review fees that may be necessary.
Attend meetings when requested.
Procure necessary testing services as defined in the contract documents.
ASSUMPTIONS
WSB tasks and estimated fees are based on the following assumptions:
Veolia will coordinate with WSB and City staff to incorporate the screw press into the dewatering
facility designed by WSB, including design, bidding, and construction administration.
Veolia will coordinate with WSB and City staff to incorporate aeration blower equipment into the
existing facility, including design, bidding, and construction administration.
The architectural finishes of the sludge dewatering facility will be similar, if possible, to other
buildings at the wastewater treatment plant.
An operation & maintenance manual, beyond the information supplied by the Contractor, is not
included in the project.
Potential bidders will be charged a fee for each copy of the bidding documents. WSB will retain
this fee.
Part-time field construction observation assumes a 6-month construction period.
Periodic field construction observation by project design team members assumes periodic site
visits over a 6-month construction period.
Honorable Mayor and City Council
October 4, 2012
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WSB SUBCONSULTANTS
WSB subconsultants and their area of responsibility are indicated below:
Barr Engineering (electrical)
Wentz Associates, Inc. (plumbing and HVAC)
DJ Medin (architectural)
Our scope includes the management of the subconsultants and their efforts. Subconsultant billings
pass through WSB without mark-up.
SCHEDULE
In consideration of the effort required to complete the project as presented and based on discussions with
City staff, the following preliminary schedule is proposed. This schedule may be revised as the project
progresses.
City Council Authorizes Design ..................................................................................... October 8, 2012
Equipment Specification Preparation by Veolia ............................................ October – November 2012
Equipment Bids Received ............................................................................................... December 2012
Dewatering Building/Blower Installation
Drawings and Specifications ............................................................... October 2012 – January 2013
Dewatering Building/Blower Installation Bids Received ................................................ February 2013
City Council Awards Contract ............................................................................................. March 2013
Substantial Completion (Equipment and Facility Operating) ............................................ October 2013
Final Completion (Site Restoration) ............................................................................... November 2013
PROPOSED FEE
The proposed fee to complete the design, bidding, and construction services for the treatment system is
detailed in the attached spreadsheet. WSB proposes to conduct the work on an hourly basis with a not-to-
exceed fee of $220,138. We will review our progress monthly and will not exceed this amount without
your prior approval.
This letter represents our entire understanding of the project scope. If you are in agreement, please sign
on the space provided and return one original signed copy to us for our records. We will start
immediately upon receipt of the signed agreement.
Honorable Mayor and City Council
October 4, 2012
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If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact
me at 763-541-4800. We look forward to working with you and greatly appreciate the opportunity to
assist the City in the completion of this project.
Sincerely,
WSB & Associates, Inc.
Bret A. Weiss, PE Thomas A. Roushar, PE
President Senior Project Manager
Attachment
srb
ACCEPTED BY:
City of Monticello
Name
Title
Date
CityCouncilAgenda:10/8/12
8.Considerationofall-waystopwarrantanalysisresultsattheintersectionsof
Mapleand4th Street,Mapleand3rd Street,ElmandWestRiverStreet,and
LinnandWestRiverStreet.(BW)
A.REFERENCEANDBACKGROUND:
PerCouncildirectiononAugust13th,staffcontactedtheWestRiverStreetresident
thatpresentedapetitiontoCouncilthateveningcontaining29signaturesfrom23
propertiesalongWestRiverStreetbetweenLocustandChestnutStreetsrequesting
theinstallationofall-waystopsigncontrolsattheintersectionsofElm&WestRiver
StreetsandLinn&WestRiverStreets.Whencontacted,theresidentrequestedthat
theCitycollectnewtrafficdatawhileschoolisinsessiontoseeifthismightaffect
theresultsoftheanalysis,andrequestedthatwewaituntilafterthefirstfullweekof
schoolwasovertostartcollectingthenewdata.
Insupportofthisrequest,staffcollectednewtrafficdatatheweekofSeptember17th
attheintersectionsofMapleand3rd StreetsandMapleand4th Streets,thenagain
duringtheweekofSeptember24th attheintersectionsofWestRiverandElmStreets
andWestRiverandLinnStreets.Thenewdatawasthenanalyzedusingthe
MinnesotaManualonUniformTrafficControlDevices(MMUTCD)procedureto
determineifall-waystopsarewarrantedatanyofthefourintersectionsusingdata
collectedwhileschoolisinsession.
TheMMUTCDdefinestheproperprocedureforanalyzingintersectionsoflocal
streetstodetermineifall-waystopsigncontrolsarewarrantedbyconsidering
vehiclevolumes,speeds,distributions,andcrashhistories.Engineeringjudgment
canalsobeconsideredinanall-waystopwarrantanalysisbyreviewingexisting
sightobstructionsthatmightreducevehicleandpedestrianvisibilityatintersections
includinghorizontalandverticalcurvaturesofeachapproachroadand/orthe
existenceorabsenceofmarkedpedestriancrosswalksorothertrafficmanagement
goalsthatmaybedeemedappropriateattheintersection.
ThetrafficdatapreviouslycollectedduringtheweekofJuly10th whileschoolwas
outofsession,thensubsequentlyanalyzedbyfollowingtheMMUTCDprocedure,
determinedthatall-waystopsigncontrolsarenotwarrantedatanyofthefour
intersections.ThenewdatathatwascollectedinSeptemberwhileschoolwasin
sessionalsoconcludesthatall-waystopsigncontrolsarenotwarrantedatanyofthe
fourintersectionsusingtheMMUTCDprocedure.
ItshouldbenotedthatanotherdatacollectingunitwasdeployedonWestRiver
StreetatthesametimeastheotherdatacollectorswereinuseonWestRiverStreet
forthepurposeofcollectingvehiclespeedsinthemiddleoftheblockbetween
MapleandMinnesotaStreetswheretheresidentsfeltthegreatestspeedswould
likelybeobserved.Theresultsshowedthatthe85th percentilespeedonWestRiver
Streetinthislocationwasjustover33mph.
CityCouncilAgenda:10/8/12
CouncilshouldbemadeawarethatanotherpetitionmaybepresentedtotheCity
requestingtheinstallationofall-waystopcontrolsatMapleand4th Streetsand
Mapleand3rd Streets,althoughatthetimethisreportwaswrittennofurtherdetails
wereavailable.
A1.BudgetImpact:Budgetimpactswilldependontheactionapprovedby
Council.
A2.StaffWorkloadImpact:Staffworkloadimpactswilldependontheaction
approvedbyCouncil.
B.ALTERNATIVEACTIONS:
1.Motiondenyinginstallationofall-waystopsigncontrolsatanyofthefour
intersectionsidentifiedabove.
2.Motionauthorizinginstallationofall-waystopsigncontrolsatthefollowing
intersections;____________________________________________________.
3.Motiontotableitemto________________,2012,pendingreceiptofadditional
petitionsand/orformalsurveyresultsasdirectedbyCouncil.
C.STAFFRECOMMENDATION:
BasedontheresultsoftheMMUTCDprocedure,all-waystopsigncontrolsdonot
meetwarrants.However,Councildoeshavethelatitudetoauthorizetheinstallation
ofall-waystopsigncontrolsatanyorallofthefourintersectionsifCouncil
determinesittobeinthebestinterestoftheresidentsinthoseareastodoso.To
assistindeterminingtheneed,Councilcouldchoosetotablethisitemandauthorize
stafftoprepareanddistributeformalsurveyletterstoresidentslivingnearthese
intersectionsrequestingtheirinputonwhetherall-waystopsigncontrolswouldbe
desirableornot.Or,Councilcouldaskforcitizenstoprovidepetitions,onein
supportandoneopposedtostopsigns.Thisinformationwouldthenbeweighedin
makingafinaldecision.Thiswouldalsoprovidemoretimeforadditionalpetitions
tobereceivediftheyarestillincirculation.
D.SUPPORTINGDATA:
MMUTCDAll-WaySTOPWarrantAnalysisResults
CityCouncilAgenda:10/8/12
9.ConsiderationofpetitionforNorthEdmonsonAvenuePathwayImprovements.
(BW)
A.REFERENCEANDBACKGROUND:
OntheafternoonofWednesday,October3rd,apetitionwasdeliveredtoCityHall
with338signaturesrequestingabikepathalongEdmonsonAvenuenorthofSchool
Boulevard.Acopyofthepetitionisattachedassupportingdata.Nofurtherdetails
wereprovidedwiththepetition,whichcontainedonlysignaturesandnoprinted
namesoraddresses.
Staffhasreceivednumerouscallsinthepastfromresidentslivinginthisarea
requestingapathwayalongEdmonsonAvenue.Thelastcallreceivedwaswhile
planswerebeingdevelopedforthe2012RuralRoadImprovements.Atthattime
staffrequestedCouncildirectiononwhetherapathwayshouldbeconstructedalong
EdmonsonAvenue,northofSchoolBoulevard,aspartoftheroadreconstruction
project.AtthattimeCouncildirectedstafftodelaypathwayconstructionuntilsuch
timeastheadjacentundevelopedpropertieswestofEdmonsonAvenuedevelop.
Therewasinsufficienttimebetweenthetimethepetitionwasreceivedandagenda
packetswerecompletedtomeetwithanyoftheresidentsthatsignedthepetitionto
verifyexactlywhattherequestedpathdesignandlocationare.
TonightstaffissimplyupdatingCouncilonthisdevelopment,andwillworkto
contactandmeetwiththeresidentstoverifywhattheirrequestispriortothenext
CouncilmeetingonOctober22nd.Ifstaffisabletocontactoneormoreofthe
residentsbeforethisCouncilmeetinganupdatewillbeprovidedtoCouncilwith
morespecifics.
A1.BudgetImpact:Budgetimpactswilldependonanyactionsapprovedby
Council.
A2.StaffWorkloadImpact:Staffworkloadimpactswilldependonanyactions
approvedbyCouncil.
B.SUPPORTINGDATA:
NorthEdmonsonBikePathPetition
CityCouncilAgenda:10/08/12
1
10.ConsiderationofapprovingResolution#2012-89decertifyingthespecial
assessmentsforParcel155500101411 (AS/JO)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtotakeactiontodecertifyapreviouslyleviedspecial
assessmentintheamountof$3,988.91inordertofacilitatethecombinationoftwo
parcels(illustratedforthepurposesofthisreportbylastthreedigitsofthePIDas“417”
and“411”)whichexistasanon-conformingpropertylocatedat511ElmStreet.
Thedecertificationisbeingproposedtofacilitatethecombinationofthetwoparcels.At
thepresenttime,ahomecurrentlysitsontheboundarylinebetweenparcels“411”and
“417”.TherecordshowsthatinJuneof2005,theCityapprovedasimplesubdivision
relatedtothetwopropertiesillustratedinExhibitA.Thesubdivisionwasapproved,
subjecttoaconditionthattheapplicantprovidearevisedsurveyshowingboththe
existingandproposedlotlots.AsCouncilwillnote,theprovidedsurveydidnot
illustrateexistinglotlines.TherevisedsurveydocumentwasneverprovidedtotheCity.
InJulyof2005,theCityprovidednoticetoWrightCountyregardingthesimple
subdivision.Staffdoesnothaveinformationrelatedtowhythesubdivisionandlot
combinationwasnotprocessed,butitislikelythattheCountydidnotrecordthe
subdivisionduetolackofcorrectedsurvey,aswellastitleandownershipissues.
So,atthistime,parcels“Parcel411”and“Parcel417”havetwoseparateproperty
owners.Theownerof“Parcel411”hasallowedthepropertytogotaxforfeit.The
ownerofthesouthernparcel,“Parcel417”onwhichmostofthehouseissituated,has
remainedcurrentintaxpayment,includingspecialassessmentsfortheparcel.
Atthistime,theownerofthe“Parcel417”parcelisabletolegallygaintitleto“Parcel
411”throughWrightCountyauction.However,inordertoallowforthepropertyowner
togaintitle,theassessmenton“Parcel411”mustbepaidastheminimumauctionbid,or
asanalternative,theCitymaywaivethespecialassessmentagainst“Parcel411”,which
totals$6,864.51(totaloutstandingagainstparcellessoutstandingpropertytaxes),in
ordertoallowthe“Parcel417”propertyownertopurchasethepropertyatalowerprice,
WrightCounty’sadministrativecost,atauction.OncethathasoccurredonOctober25th,
thetitlefor“Parcel411”willbelegallytransferredtotheownerof“Parcel417”
TheCityhastheoptiontore-certifythespecialassessmentsortowaivetheremaining
specialassessmententirely.“Parcel417”wasassessedaResidentialEquivalencyUnit
rateof$2,500relatingtotheroadreconstructionproject.Thespecialassessmentfor
“Parcel411”wasbasedonanon-residentialfrontfootrateandtotaled($3,025).Ifthe
twoparcelshadbeenlegallycombinedin2005,itislikelythatthecombinedparcels
wouldhavepaidasingleREU.However,astheywereneverlegallycombined,the
assessmentformulafortheprojectwascalculatedincludingaperfrontfootassessment
for“Parcel411”
CityCouncilAgenda:10/08/12
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Itshouldbenotedthatbothpropertyownersreceivednoticeofassessmentandhearing
andreceivedsubsequenttaxstatementswiththeirlegaldescriptions.Additionally,the
WrightCountyAuditor’sOfficehasindicatedthatthepropertyowner(s)werepreviously
madeawareofthespecialassessmentsandlegaldescriptiondiscrepanciesonthese
properties,whichremainedunaddressedtothispoint.
Theownerof“Parcel417”,Ms.AntoinetteLannigan,hasbeenmadeawarethattheCity
Councilhastheoptionofre-certifyingthespecialassessment,whichwouldinclude
placingtheassessmentagainstthenewlycombined.Itisherviewthattheassessment
for“Parcel411”shouldbewipedcleanandnotplacedagainstthenewparcelbecauseshe
paidtheunitcostinconjunctionwithherownershipof“Parcel417”.However,fromthe
assessmentprocessstandpoint,inalmostallcases,whenanindividualpurchases
property,thatpersonacceptstheresponsibilityofpayingforexistingspecialassessment
placedagainsttheparcel.Therefore,acasecouldbemadethatLanniganshouldpaythis
assessmentanditisnottheresponsibilityoftheCitytoabsorbthiscost.
IfCouncilbelievesthatLanniganshouldpaytheassessmentassociatedwith“Parcel411”
thenCouncilshouldwaivethespecialassessmenttofacilitatetheauctionand
combinationoflotsandre-certifytheassessment.Asaconditionofthisaction,Ms.
Lanniganshouldsignthewaiverofassessmentappealaccordingly.IfCouncilelectsto
waivethespecialassessmententirely,awaiverofappealisunnecessary.
StaffunderstandsthatMs.LanniganhascommunicatedwithmembersofCouncil
independentlyandobjectstosigningthewaiverofassessmentappeal.
A1.BudgetImpact:TheCitywillbemadewholeifthespecialassessmentis
recertifiedfor2013.IfCouncilelectstowaivethespecialassessmententirely,the
impactwillbeapproximately$7,536.33($3,988.91outstandingspecialassessments+
$2,875.60penaltiesandinterest+$672.23uncertifiedspecialassessments).
A2.StaffWorkloadImpact:Staffworkloadrequirementsconsistedofwritingthe
CouncilstaffreportandworkingwiththeCountyAuditorandRecorder’soffice
toprepareproperdocumentationfortheassessmentandcombination.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveResolution#2012-089decertifyingthespecialassessmentfor
Parcel155500101411.
2.MotiontoapproveResolution#2012-089decertifyingthespecialassessmentfor
Parcel155500101411,subjecttotheconditionthattheapplicantsignawaiverof
assessmentappealallowingforthere-certificationoftheassessments.
3.MotiontodenyapprovalofResolution#2012-089.
CityCouncilAgenda:10/08/12
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C.STAFFRECOMMENDATION:
ThisisapolicydecisionfortheCityCouncilrelatedtoassessmentpolicyandpractice.
WhilestaffunderstandsthatasingleREUwouldlikelyhavebeenchargedtoacombined
parcel,thepropertyownerdidnotrecordthesurveyandtitleasrequiredtoeffectthe
combination,andassuchtwoassessments,withpropernotice,werelevied.
D.SUPPORTINGDATA:
A.Resolution#2012-89(WillbeprovidedbyCityAttorney)
B.AerialImage–511ElmandAdjacentLot
C.Staffreport,6/13/05
D.SimpleSubdivisionSurvey
E.WaiverofAppealofAssessment
F.WrightCountyPrintout-Recap
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012–089
DECERTIFYINGPREVIOUSSPECIALASSESSMENTRELATEDTOTHEELM
STREETPROJECTFORPARCELNUMBER155500101411
WHEREAS,theCityofMonticellopreviouslyconstructedimprovementstoElmStreetand
assessedpropertiesbenefitingtherefromonaperlotbasis,and;
WHEREAS,duetoconveyanceandrecordingerrorsparcelnumber155-500-101411wasassessed
asaseparatelotand;
WHEREAS,thatparcelhaspreviouslybeenapprovedbytheCityCounciltobecombinedtothe
adjoininglot,parcelnumber155-500-101417,whichwasproperlyassessedforandhaspaidthe
assessmentfortheElmStreetimprovement,and;
WHEREAS,theCityCouncilisauthorizedtoreassessthepropertybyMinnesotaStatutes429.071
whenitfindsthattheassessmentoranypartthereofisexcessiveordeterminesonadviceofthe
municipalattorneythattheassessmentorproposedassessmentoranypartthereofisormaybe
invalidforanyreason,
NOW,THEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello,
Minnesota:
1.PursuanttoMinn.Stat.§429.071,theCityherebydeterminesthatthepreviousassessment
leviedagainstparcel155-500-101411wasadoptedinerrorand;.
2.Theassessmentleviedagainstparcel155-500-101411,viaRoll#24511-1,intheamountof
$3,025,fortheimprovementofElmStreet,isherebycancelledandtheCityClerkishereby
directedtonotifytheCountyAuditortodecertifytheassessment.
ADOPTEDBY theCityCouncilofMonticello,Minnesota,this8thdayofOctober,2012.
CITYOFMONTICELLO
_______________________________
ClintHerbst,Mayor
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
Agreement of Assessment and Waiver of Irregularity and Appeal
THIS AGREEMENT, subject to City Council approval, is made this _____ day of October, 2012,
between the City of Monticello, State of Minnesota, hereinafter referred to as the City, and
Antoniette Breiwick Wright County, State of Minnesota, hereinafter referred to as purchaser.
In consideration of action by the City Council, at the purchaser’s request, to cause the
reassessment of the special assessments on the parcel to be acquired for __________ , over 5
years, at an interest rate of 4% per annum. Purchaser expressly waives objection to any
irregularity with regard to the said reassessments and any claim that the amount thereof levied
against purchaser’s property is excessive, together with all rights to appeal in the courts.
In testimony, whereof, ______________, has hereunto set his/her hand, the day and year first
above written.
In presence of:
END OF FORM
CityCouncilAgenda–10/08/12
1
11.ConsiderationofadoptingOrdinance#565approvingaConceptandDevelopment
StagePlannedUnitDevelopmentandRezoningfromB-3toPlannedUnit
Developmentfora2lotcommercialdevelopmentincludingvehiclesales,adoptionof
aPublicValuesStatement,ReleasefromDevelopmentAgreement,Development
AgreementforC-PUD#1andQuitClaimDeed.Applicant:Cornerstone
Chevrolet.(NAC)
Property:Lot2,Block1,CarconeAddition,andLot2,Block2,
CarconeAddtion
TheproposedPUDpropertyconsistsoftheformer
MonticelloForddealershipproperty,includingthebuilding
siteandsalesdisplaylotatthecornerofTrunkHighway25
andChelseaRoad,alongwiththeFordstoragelotdirectly
westofthedealership,westofSandbergRoad.
PlanningCaseNumber:2012-028
A.REFERENCE&BACKGROUND
Request(s):RezoningtoPlannedUnitDevelopmentandPlannedUnit
DevelopmentConceptandDevelopmentStageApproval
DeadlineforDecision:October15th,2012 (60days)
LandUseDesignation:PlacestoShop
ZoningDesignation:B-3,HighwayBusinessDistrict
ThepurposeoftheB-3,HighwayBusinessDistrictisto
provideforandlimittheestablishmentofmotorvehicle
orientedordependentcommercialandserviceactivities.
ProposedZoning:TheapplicantsproposearezoningtoPUD,PlannedUnit
Development.ThepurposeofthePUDzoningdistrictisto
providegreaterflexibilityinthedevelopmentof
neighborhoodsandnon-residentialareasinorderto
maximizepublicvaluesandachievemorecreative
developmentoutcomeswhileremainingeconomically
viableandmarketable.
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CurrentSiteUse:Thesiteiscurrentlyoccupiedbytheformer,nowvacant,
Forddealershipbuilding.TheparcelbetweenHighway25
andSandbergRoadalsoincludesalargesales/displayarea.
TothewestofSandbergRoadisapavedarea,formerly
usedforvehiclestoragebytheForddealership.
SurroundingLandUses:
North:Automobiledealership,zonedB-3(HighwayBusiness)
East:MixCommercialRetail,zonedB-3(HighwayBusiness)
South:CommercialService,zonedB-3(HighwayBusiness)
West:CommercialService,zonedB-3(HighwayBusiness)
ProjectDescription:TheapplicantisseekingtobereleasedfromthePlannedUnit
DevelopmentappliedtotheCarconeAddition,afourlot
commercialsubdivisionwhichoverlaystheformerMonticello
ForddealershipsitelocatedinthesouthwestquadrantofTrunk
Highway25andInterstate94.Specifically,theapplicantswish
toconverttheformerForddealershipintoaChevroletdealership
andestablishtheirownPlannedUnitDevelopment.Inthis
regard,“CornerstoneChevy”wishestorelocateitsexisting
dealershipoperationstothesubjectsite.
Whilenochangestothefootprintoftheexistingdealership
buildingorparkingareasareproposed,anumberofsite
modificationsarerequiredbyGeneralMotors(GM)tomeet
theirbrandingrequirements.
OrdinanceRequirements:WhenaproposalismadeforPlannedUnitDevelopment,
theapplicantsarerequiredtogenerallydescribetheir
project,includingadescriptionofproposeduses,buildings,
siteimprovements,andotherelements.
ThefirststepinthePUDapprovalprocessistoconducta
collaborativePlanningCommission/CityCouncilworkshop
meetingwiththedeveloperatwhichaPublicValues
Statementisdeveloped.Thismeetingwasheldon
September4th 2012,fromwhichaPublicValuesStatement
waswrittenandforwardedtotheapplicantandpublic
officials.ThePublicValuesStatementformsthe
parametersforconsiderationofdevelopmentproposalson
thepropertyandfortheelementsconstitutingthenewPUD
Districtthatwillapplytothesubjectarea.
CityCouncilAgenda–10/08/12
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TheapplicantisnowseekingConceptandDevelopment
StagePUDconsideration.ConceptStageandDevelopment
StagePUDincludesapublichearingwiththePlanning
Commission,andthenproceedstoaCityCouncildecision
tomoveforwardunderthePUDdesignation,ortorevertto
standardzoning.
PlanningCommission:ThePlanningCommissionconsideredthisitematapublic
hearingonOctober2,2012.TheCommissionrecommends
approvaloftheproject,modifyingstaffrecommendations
forsignagetopermittheelectronicmessagecentersignof
upto100squarefeet(ratherthan66s.f.recommendedby
staff,orthe200s.f.requestedbytheapplicant).Also
discussedwastheproposedpathwayalongHighway25.
Theapplicantsdidnotfeelthiswasanimportant
improvementfortheirproject,however,Planning
Commissionincludedthepathwayintheirconditionsof
approval.Apartfromthisitem,therecommendationofthe
PlanningCommission’sadoptedtheExhibitZitems
preparedbystaff.
AdditionalComments:ArepresentativeoftheWestMetroGMDealershipwas
presentatthehearing.Therepresentative,BillBeard,
relayedaconcernthattheCornerstoneprojectwouldbe
releasedfromthepreviousPUD(whichincludestheWest
Metroproperty),withoutprotectingtherightsofWest
MetroundertheoriginalCarconeAdditionPUD
agreement.Staff’sposition,inconcurrencewiththeCity
Attorney,hasbeenthattheCitycontinuestoholdthenew
projecttoalloftheobligationstoneighboringproperty
underthenewPUD,whileupdatingitsPUDrequirements
foron-siteuseandimprovements.PlanningCommission
passedthePUDtotheCityCouncil,acknowledgingthe
neighbor’sconcernsandrequesttoreviewthePUDand
developmentagreementforadditionalcomment.
ANALYSIS
Access:AccesstothepropertyisgainedviatwocurbcutsonSandbergRoad.Themost
southerlyofthetwoentersthesitealongthesouthsideofthebuildingandprovides
directaccesstothesaleslotandcustomerparkingarea.Thenortherlyaccesspointis
sharedwiththeWestMetroautomobiledealershiptothenorth.Thisdriveprovides
accesstotheserviceportionoftheCornerstonebuilding,aswellasaccesstotheWest
CityCouncilAgenda–10/08/12
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Metroproperty.Thetwoparcelsjointlyutilizethisareaforloading/unloadingofcar
transports,utilityandservicevehicles,andasasecondaryaccesspointforothertraffic.
AnexistingConditionalUsePermitforthissharedaccesswillremaininplaceconcurrent
withthenewPUDapprovalandisdescribedintheprovideddevelopmentagreement,
guaranteeingbothproperties’useoftheaccessdrive.
Parking.BecausetheproposedCornerstoneChevroletdealershipwillbereplacingthe
formerForddealershipatthesite,thefootprintoftheexistingparkingareawillremain
unchanged.
Currently270parkingstallsareprovidedintheparkingareawestofSandbergRoad,in
Block2,Lot2oftheCarconeAddition.Thisareawasformerlyusedforvehiclestorage
bytheForddealership.TheparkingareaisaccessedbytwocurbcutsoffofSandberg
Road,maintainsaconcretecurb,appliesabituminoussurfacingmaterial,provides
adequatelysizedparkingaislesandparkingstalls,andmaintainslandscapeplantings
withinparkingislandsandalongthepropertyedgeabuttingotherpropertiestothenorth
andsouth.
Landscaping.Landscapingwillremainunchanged,andcurrentlyconsistsofa
combinationofshrubandtreespecies(Ash,Locust,Maples,ChineseElms,Arborvitae),
andlawn.WhilelandscapingintheparkingareatothewestofSandbergRoadisspaced
somewhatregularlyandprovidedalongallpropertyedges,landscapingintheproposed
CornerstoneChevroletparcelatthecornerofCountyHighway25andChelseaRoadis
veryminimal.Thisisduetothefactthatvehicledisplayareasforvehiclesalesusesare
exemptfromthestandardsforvehicleusearealandscaping,asdescribedinSection
4.1(F)oftheMonticelloZoningOrdinance.
Theapplicantshaveindicatedthattheymayaddornamentallandscapingtothewestedge
oftheproperty,butprefertoconsiderthatindependentlyratherthanasaconditionofthe
PUD.TheCityhasconfirmeditsagreementwiththispositionasapartofthePublic
ValuesStatementgoverningthedevelopmentplanfortheproject.
Lighting.Sitelightingisexistingandisproposedtoremainthesameaswaspreviously
approvedbytheCity.Theapplicantshaveindicatedanyfutureretrofittingofsite
lightingwillproceedwithguidanceandapprovalfromtheCity.
Signage.Additionalsignageisproposedforthesite,andincludesthefollowing:
WallSignage
NorthElevation -Arelocated“Cornerstone”wallsign(fromthecurrentCornerstone
site).Thesignmeasures57squarefeetinsize(2’6”x22’10”).Signletteringwouldbe
blueincolorandLEDilluminated.
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EastElevation -WallsignagewouldbeerectedaccordingtoGMrequirements.While
theexactwallsignsizehasyettobedetermined,theproposedChevygoldbowtiesign
wouldnotexceed27squarefeet(36”x9’)inarea,andtheChevroletsignaturesign
wouldnotexceed73.50squarefeet(36”x24.5’)inarea.Theapplicantprovidedsign
elevations(dated08-06-12)whichestimatethatwallsignsizewillbesmaller,at
approximately13.37squarefeet(25”x6’-5”)forthegoldChevroletbowtiesign,and
approximately35.37squarefeet(25”x16’-11¾”)fortheChevroletsignaturesign.
DependinguponGMapprovals,thesignwilleitherbewhiteandinternallyilluminatedor
havebluelettering.
SouthElevation -Threewallsignsareproposed.Again,signagewillbeerected
accordingtoGMrequirementsbutshouldnotexceedthefollowingsizes:
A27squarefeet(36”x9’)gold,Chevroletbowtiesignwithintegrated73.50
squarefeet(36”x24.5’)“Chevrolet”lettering.
36”LEDilluminated“CertifiedService”sign.
36’LEDilluminatedsignsaying“CORNERSTONE”(dealerletters)
Accordingtothesignelevationsprovided,thesewallsignsshouldbesmaller,at
approximately:
A13.37squarefeet(25”x6’-5”)gold,Chevroletbowtiesignwithintegrated
35.37squarefeet(25”x16’-11¾”)“Chevrolet”lettering.
A33.80squarefeet(22”x18’-5¼”)LEDilluminated“CertifiedService”sign.
A39.34squarefeet(22”x21’-5½”)LEDilluminatedsignsaying
“CORNERSTONE”(dealerletters)
WestElevation -Nosignageisproposedwiththepossibleexceptionofincidental
directionalsignage.
Thetotalareaofwallsignsproposedwillnotexceedthepermitted15%oftotalbuilding
façadefrontingnotmorethantwopublicstreets,describedintheZoningOrdinance
Section4-5Signs,SubsectionJ-DistrictRegulations.
Theapplicantshavemadeanefforttocoordinatewallsigndesignwiththedesignofthe
principalbuildingontheproperty;inparticular,thecoloroftheproposedwallsignswill
complimentprincipalbuildingfinishmaterials.Assuch,thewallsignsaspresentedare
acceptableunderPUD.
FreestandingSignage
Theapplicantsareseekingthefollowingfreestandingsignagefortheproperty:
CityCouncilAgenda–10/08/12
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A200squarefoot(10’x20’)messageboardmeasuring20feetinheight.The
signwouldbelocatedalongtheeastsideofthesubjectsite.
A60squarefoot(6’x10’)“CORNERSTONECHEVORLET”monumentsign.
Thissignwouldbeinternallyilluminatedandlocatedatthesouthwestcornerof
thesite.
Arelocated75squarefeet(8’-8”x8’-8”)pylon/freestandingsign.Thesign
wouldmeasure28feetinheightandwouldbelocatedatthesoutheastcornerof
thesite.
Ascaleddrawingindicatingsignlocationonthesubjectparcelhasnotbeenprovidedand
isaconditionofapproval.However,generallocationsoftheproposedfreestandingsigns
havebeenprovidedinthe“SiteSignage”graphic(dated08-03-12),andappeartofall
outsideofutilityeasementandsetbackareas.Themonumentsignonthesouthwestcorner
oftheparcelwillneedtofalloutsidethedesignatedcornervisibilityarea(seeSection
3.3(D)(b)oftheZoningOrdinanceforguidanceincalculatingthisarea).Theapplicant
shouldprovideascaledsignplanonacertificateofsurveyindicatingtheexactlocationof
proposedfreestandingsignstoconfirmcompliancewithCitysignstandardsandsetbacks.
Forthepurposesoffreestandingsignage,theallowancesoftheFreewayBonusSign
Districtapplyandallowupto300totalsquarefeetoffreestandingsignarea.The
applicantshaveproposed335squarefeetonthreeseparatestructures.
Inaddition,theapplicantsareproposingthat200squarefeetoftheproposedsignagebe
digitalmessageboard.Thezoningordinanceaccommodatesdynamicdigitalmessage
boarddisplaysupto50squarefeetinarea,withanadditionalallowanceofupto16
squarefeetfortimeandtemperaturemessaging.Thechangeabledisplayiscounted
againsttheoverallallowance,unlesstheapplicantagreestoforgoothertemporaryor
portablesignageontheproperty,inwhichcasethechangeabledisplayisaddedtothe
overallallowance.
InaPUD,PlannedUnitDevelopmentDistrict,signingrestrictionsshallbebaseduponthe
individualusesandstructurescontainedinthecomplex.Atthesametime,signsmustbe
incompliancewiththerestrictionsappliedinthemostrestrictivezoningdistrictinwhich
theparticularlanduseisallowed;inthiscase,theB-3,HighwayBusinessDistrict,which
werereviewedinconsiderationofproposedsignage.
TheCitymaygrantflexibilityunderthePUDdesignation.Toaccommodatethe
applicant’srequest,butstillattendtothegeneralrequirementsofthecode,thefollowing
changestotheproposalarerecommendedbystaff:
1.Allowamaximumfreestandingsignareaof300squarefeet(orupto350squarefeet
iftheapplicantagreestoforgofuturetemporarysignage).
CityCouncilAgenda–10/08/12
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2.Requirethatchangeablecopy/digitaldisplaymaybenomorethan50squarefeetof
thetotalfreestandingsignarea(orupto66squarefeetifthemessagesincluderegular
timeandtemperaturedisplays).
3.Permittheproposedsignagetobespreadoverthreetotalsigns,oneofwhichmustbe
ofmonumentstyledesignmeetingtherequirementsofthecode(14feetheight,100
squarefeetmaximumarea).
4.Noindividualsignmaybegreaterthan200squarefeet,ofwhichnomorethan66
squarefeetofareamaybechangeablecopy(asnotedinitem2above).
5.Apartfromthemonumentsign,thetwopylonsignsmaybeconstructedupto32feet
inheight,inaccordancewiththeallowancesoftheFreewayBonusDistrictsign
height.
6.Thefreestandingsignsareconstructedtocomplywiththerequirementsofthesign
ordinance,asfollows:
Section4.5(H)(20)DesignandMaterialsStandardsforSignsinCommercialDistricts,
IndustrialDistricts,theCCDDistrict,PUDs,andPerformanceBasedMixed
UseDevelopment
(a)InGeneral
Thedesignandmaterialsofanysignshallbeconsistentwiththe
buildingmaterialsrequirementsofthedistrictinwhichthesignis
located,andshallbethesameas,orcompatiblewith,thematerials
anddesignoftheprincipalbuilding(s)ontheproperty.
(b)SpecificMaterialsforPylonSigns
Allexposedpoleorpoststructuresmustbewrappedorfacedwith
stucco,architecturalmetal,brickorstoneconsistentwithbuilding
architecture.
Asnotedpreviously,thePlanningCommissionrecommendedapprovalofthePUDwitha
modifiedrecommendationforfreestandingsignage,increasingthepotential“share”ofthe
totalsignagethatwouldbeallocatedtotheelectronicmessageboardfromthatofthestaff
recommendation,althoughat100squarefeet,stilllessthanthatrequestedbythe
applicants.Inthefollowingtable,asummaryofthefreestandingsignsbyapplicant
request,codeallowance,andPlanningCommissionrecommendationisprovided:
ApplicantRequestCodeAllowancePlanningCommission
Recommendation
PylonSigns212
MonumentSigns111
ElectronicSign1at200sf.1at50-66sf.**1at100sf
CityCouncilAgenda–10/08/12
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PylonSignSize75sf,28feethigh200sf.,32feethighUpto200sf,32ft.high*
MonumentSign
Size
60sf,14feethigh100sf,14feethighUpto100sf,14feet
high*
TotalFreestanding
Area
335s.f.366s.f.**366s.f.**
ThePlanningCommission’srecommendationaggregatedthefreestandingsignarea
allowancesforanoveralltotalsquarefootage,ratherthanspecificrequirementsfor
eachofthethreeapprovedsigns.
ThePlanningCommission’srecommendationincorporatestheSignOrdinance
allowanceforatimeandtemperaturesignof16squarefeet,plustheallowancefor
theelectronicsignof50squarefeetcalculatedasextrasignareauponagreementto
foregotheuseoftemporarysignsontheproperty.
Inadditiontothesignageproposedbytheapplicant,itshouldbenotedthatanexisting
two-sided2’x4’free-standingsignexistsonthesouthwestcornerofLot2,Block1.
Thissignsisanexistingoff-premisesignforanadjacentpropertythathadpreviously
beenaccommodatedthroughvarianceandPUD.However,in2012,withtheapprovalof
thepreliminaryplat,amendmenttoPUDanddevelopmentagreementfortheCarcone
Addition,thatsignwasrequiredtoberemovedasaconditionofapproval.Acopyofthe
staffreport,approvalanddevelopmentagreementareattachedforreference.Assuch,
undertheexistingCarconedevelopmentagreement,thesignmayberemoved,unless
otherwisedirectedbytheCouncilunderthisPUDreview.
BuildingDesign.
Nochangestothefootprintoftheexistingdealershipbuildingareproposed,howevera
numberofbuildingmodificationsarerequiredbyGeneralMotors(GM)tomeettheir
brandingrequirements.Thesemodificationsareasfollows:
BuildingExterior
Walls -Alargeareaoftheexteriorwallsurfaceatthesoutheastcornerofthedealership
buildingisproposedtobeupgradedwitharchitecturalmetalpanels(ACMs).Thepanels
wouldbesilver/grayincolorwithabluestripe.Theremainderoftheexteriorwouldbe
repaintedsilver/gray.
ShowroomEntrances -Themainentrancetothebuildingfromtheparkinglot(facing
south)wouldbemodifiedtoincludeatypicalGMbrandedentranceelement(bluewitha
goldbowtiesign).Thesecondentrancetotheshowroom(facingeast)wouldlikewiseo
bemodifiedintoa“GMbranded”entranceelement.
CityCouncilAgenda–10/08/12
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ShowroomWindows -Theapplicantwishestoextendtheexistingcurvedshowroom
windowstotheground.Otherwindowsintheshowroommayalsobeextendedtothe
ground,dependinguponGMapprovalrequirements.IfanexceptionisapprovedbyGM,
theapplicantwillretaintheexistingrockfacemasonryunitsandpaintthemtomatchthe
ACM’s.
TheZoningOrdinancepermitsglassasabuildingfinishinbusinesszoningdistricts,
howevermetalexteriorfinishesarepermittedonlywherecoordinatedintotheoverall
architecturaldesignofthestructure(asisthecasehere),butinnocaseshouldconstitute
morethan15%ofthetotalexteriorfinishofthebuilding.Thetotalexteriorareaofthe
principalbuildingisapproximately20,000squarefeet,inwhichcaseonly3,000square
feetoftheproposedarchitecturalmetalpanels(ACMs)areallowed.Morethan3,000
squarefeetofACMsareappliedtothesouthelevationofthebuildingalone,inwhich
casetheproposedexteriormetalfinishwillexceedstandards.Thisisanaccommodation
whichcanberecommendedforapprovalunderthePUD.
GradingandDrainage.Changestositegradinghavenotbeenproposed;assuch,storm
waterdrainagepatternsonthesiteshouldremainunchangedaswell.TheCityEngineer
hasverifiedthattheanyneededeasementsforpublicinfrastructurerelatedtostormwater
arecontainedwithinthepubliceasementsplattedwiththeCarconeAddition.The
applicantisworkingwiththeCityandtheadjacentpropertyownertodefinecommon
drainagepatternsandprivateeasementsovertheparcel.
Utilities.Theutilityinfrastructureatthesiteisnotproposedtochange.
AccessoryUseRequirements.Theproposedplandoesnotidentifyanyaccessory
buildings.
TrashHandling.Thetrashhandlingdetailswerenotprovided,buttheapplicantsshall
enclosetrashhandlingequipmentwithinthebuilding,orwithinanenclosurethatis
attachedtothebuildinganddesignedtoblendwiththeoverallbuildingarchitecture.
PUDSTANDARDS
ThelotwillbesubjecttotherequirementsofPUDapproval,includingthefollowing
expectationsforadevelopmentseekingarezoningtoPUD:
(a)Ensurehighqualityconstructionstandardsandtheuseofhighqualityconstruction
materials;
Comment:Theapplicanthasindicatedthathighqualityconstructionstandards
willbeutilized.ConstructionmaterialsfortheprojectwillneedtomeetGM
requirementsandtherequirementsoftheMonticelloZoningOrdinance.As
CityCouncilAgenda–10/08/12
10
indicatedearlier,theproposedglassandmetalexteriorbuildingfinishesare
permittedinbusinessdistricts,givenallcriteriafortheirusearemet.
(b)Promoteavarietyofhousingstyleswhichincludefeaturessuchassideorrearloaded
garages,frontporches,varyingroofpitches,andfoursidedarchitecture/articulation;
Comment:Notapplicable
(c)Eliminaterepetitionofsimilarhousingtypesbyencouragingahousingmixturethat
diversifiesthearchitecturalqualitiesofaneighborhood;
Comment:Notapplicable
(d)Promoteaesthetically-pleasingdesignwithintheneighborhoodandappearsattractive
andinvitingfromsurroundingparcels;
Comment:Theapplicanthasproposedsignageandbuildingmaterialdesigns
whichmeettheexpectationsofGeneralMotors(GM),andwillmeetdesign
requirementsoftheZoningOrdinance.
(e)Incorporateextensivelandscapinginexcessofwhatisrequiredbycode;
Comment:Theapplicanthasindicatedthattheywouldliketoplantornamental
landscapetreesonthesouthandwestsideofthemaincarlottocreateincreased
publicvaluefortheparcel.
(f)Providehigh-qualitypark,openspace,andtrailopportunitiesthatexceedthe
expectationsestablishedintheComprehensivePlan;
Comment:Theapplicanthasindicatedthatparksandtrailsmaynotbelogicalon
theparcel,givenextensivepavingandthehighwaycommercialorienteduse.
However,smalloutdooropenspacesdesignedfortemporaryusebyemployees
mayimprovetheappearanceofthelot,whilesimultaneouslyprovidingsatisfying
workingconditionsforemployees.
Staffisalsorecommendingthata10’trailconnectionbeinstalledalongtheeast
sideoftheLot2,Block1parcel,runningfromnorthtosouthedgeofthe
property.ThisrecommendationisbasedontheadoptedPark&PathwayPlanfor
theCity,whichidentifiestheHighway25corridorasaSecondaryPathway
Route.Apathwayinthislocationwillprovideaconnectiontotheeast-west
ChelseaRoadpathwaysystem,andserveasadevelopinglinkageinthenorth-
southHighway25system.MnDOT(whichcontrolstherightofway)has
indicatedthatapathwayinthislocationwouldbepermissiblethroughtheir
normalpermittingprocess.
CityCouncilAgenda–10/08/12
11
(g)Provideaconvenientandefficientmulti-modaltransportationsystemtoservicethe
dailyneedsofresidentsatpeakandnon-peakuselevels,withhighconnectivitytothe
largercommunity.
Comment:Seenotationaboverelatedtothepathwayrecommendation.
(h)Promotedevelopmentthatisdesignedtoreduceinitialinfrastructurecostsandlong-
termmaintenanceandoperationalcosts;
Comment:Theinfrastructureanddrainageareexistingandtheapplicantshaveno
planstoalterthematthistime.Theapplicantsareworkingwiththeneighboring
propertyownertodefineanexistingprivatedrainageeasementasacompanion
partofthePUDapprovalprocess.
(i)Whereapplicable,maximizetheuseofecologically-basedapproachesto
stormwatermanagement,restoreorenhanceon-siteecologicalsystems,and
protectoff-siteecologicalsystemsincludingtheapplicationofLowImpact
Development(LID)practices;
Comment:Theapplicantshavenotexpressedaneedtoalterdrainageorgrading
patterns.
(j)Fosterininclusivecommunitybyprovidingacomplementarymixoflifecycle
housing;
Comment:Notapplicable
(k)PreserveandprotectimportantecologicalareasidentifiedontheCity’sNatural
ResourceInventory(NRI);
Comment:Noimportantecologicalareashavebeenidentifiedonthesite.
DEVELOPMENTAGREEMENT
ConcurrentwiththeapprovalofthePUD,theCouncilisaskedtoreviewforapprovala
developmentagreementforC-PUD#1.Thedevelopmentagreementincorporatesan
acknowledgementofthecross-easementforaccessbetweenLots1and2,Block1ofthe
CarconeAddition,aswellasastatementrecognizingthattheCityhasplannedfora
pathwayalongthewesternROWofTH25.Thedeveloperisnotrequiredtoinstallor
payforthepathwayatthistime,butratherisacknowledgingawaiverofassessment
appealforthefutureconstructionandassessmentforthatproject,includinganotto
exceedamountof$36,850.00.
CityCouncilAgenda–10/08/12
12
ThedevelopmentagreementalsoconveystheconditionsofapprovalforthePUD,aswell
asthezoningdistrictrequirements.
InconjunctionwithanyapprovalofdevelopmentagreementforC-PUD#1,theCitymust
approveareleaseoftheDevelopmentContractandRelatedDocuments.Theapplicant
hasprovidedareleaseservingthatpurposeforCouncil’sreviewandapproval.
QUITCLAIMDEED
AsmallsliveroflandadjacenttoLot2,Block2wastransferredtotheStateofMinnesota
inconjunctionwiththeI-94project.TheStatethentransferredthepropertytoWright
County,whothentransferredthepropertytotheCityofMonticello.Atthistime,toclear
titleissuesrelatedtothatproperty,theapplicantisrequestingthattheCityapprovethe
executionofaquitclaimdeedtransferringthepropertytotheapplicant.
B.ALTERNATIVEACTIONS
Decision1:ApprovalofaPublicValuesStatement,Concept&DevelopmentStage
PUDandRezoningtoPUD
ThePlanningCommissionunanimouslyrecommendsalternative1below.
1.Motiontoapproveadoptionofthefollowing,basedonafindingthattheproposed
projectisconsistentwiththeintentoftheMonticelloComprehensivePlan,and
resultsinadevelopmentthatmeetstheobjectivesandrequirementsoftheCity’s
PlannedUnitDevelopmentzoningregulations,subjecttotheconditionsoutlined
inExhibitZ:
a.PublicValuesStatementforCornerstoneChevrolet;
b.Ordinance#566C-PUD#1foraConceptandDevelopmentStagePlanned
UnitDevelopment;and
c.RezoningfromB-3toPlannedUnitDevelopmentfora2lotcommercial
developmentincludingvehiclesales.
2.MotiontodenyOrdinance#565foraConceptandDevelopmentStagePlanned
UnitDevelopmentandRezoningfromB-3toPlannedUnitDevelopmentfora2
lotcommercialdevelopmentincludingvehiclesalesandtoadoptaPublicValues
Statement.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentified
bytheCityCouncil.
CityCouncilAgenda–10/08/12
13
Decision2:ApprovalofReleasefromDevelopmentAgreementfortheCarcone
AdditionandApprovalofDevelopmentAgreementforC-PUD#1
1.MotiontoapprovethereleasefromdevelopmentagreementfortheCarconeAddition
andApprovaloftheDevelopmentAgreementforC-PUD#1,asdescribedinExhibits
H&I.
2.MotiontodenyapprovalofareleasefromdevelopmentagreementfortheCarcone
AdditionandApprovalofDevelopmentAgreementforC-PUD#1.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentifiedby
theCityCouncil.
Decision3:ApprovalofQuitClaimDeedExecution
1.MotiontoapproveaquitclaimdeedasdescribedinthestaffreportofOctober8th,
2012andasillustratedinExhibitsJ&K.
2.Motiontodenyapprovalofaquitclaimdeedasdescribedinthestaffreportof
October8th,2012andasillustratedinExhibitsJ&K.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentifiedby
theCityCouncil.
C.STAFFRECOMMENDATION
SubjecttotheconditionslistedinExhibitZ,staffrecommendsapprovaloftheadoption
ofthePublicValuesStatement,rezoningtoPUD,andConceptandDevelopmentStage
PUD.StafffurtherrecommendsapprovaloftheReleaseofDevelopmentContract,
DevelopmentAgreementforC-PUD#1andQuitClaimDeed.
Therecommendationsforapprovalarebasedonafindingthattheproposedprojectis
consistentwiththeintentoftheMonticelloComprehensivePlan,andresultsina
developmentthatmeetstheobjectivesandrequirementsoftheCity’sPlannedUnit
Developmentzoningregulations.
TheCityAttorneyhasreviewedtheserecommendationsandconcurswithstaff’s
recommendationsasdrafted.
CityCouncilAgenda–10/08/12
14
D.SUPPORTINGDATA
A.PlanningCommissionResolution2012-081
B.Ordinance#565
B1.PublicValuesStatement
C.ApplicantNarrative
D.Siteplans
a.Aerial
b.Survey
c.PrelimPlat
d.FinalPlat
e.Elevations
f.FloorPlan(s)
g.LandscapingPlan
h.SignPlans
E.Park&PathwayPlan,Excerpts
F.ZoningMap
G.LandUseMap
H.DevelopmentAgreement,C-PUD#1
I.ReleaseofDevelopmentContractandRelatedDocuments
J.QuitClaimDeed
K.QuitClaimDeedExhibit
L.CarconeAdditionDevelopmentAgreement
M.StaffReport,4/12/10
Z.ExhibitZ,ConditionsofApproval
CityCouncilAgenda–10/08/12
15
EXHIBITZ–CONDITIONSOFAPPROVAL
CORNERSTONECHEVROLETPUD
LOT2,BLOCK1ANDLOT2,BLOCK2,CARCONEADDITION
1.ApplicantmaintainstheagreementsnecessarytocomplywiththeexistingConditional
UsePermitforcrossaccesswithLot1,Block1CarconeAddition(WestMetro
AutomotiveDealershipsite).
2.Existinglandscapingonthesiteismaintainedperplansubmissions.Additional
landscapingwillbeattheapplicant’sdiscretion,outsideofthePUDrequirements.
3.Wallsignageisinstalledperplan,asdescribedinthestaffreport.Futurechangesto
signagewillrequiretheapplicablesignpermits.Expansionoradditionalsignagewillbe
reviewedasanamendmenttothePUD.
4.Freestandingsignagewillbechangedfromtheproposedsignagetobewithinthe
followingallowances:
a.Threefreestandingsigns,oneofwhichmustbeamonumentsign.
b.Totalfreestandingsignareatoconsistof366squarefeetbetweenthethreesigns,
distributedasdesiredbytheapplicants,includingthedigitalmessageboardarea.
c.Maximumdigitalmessageboardareaof100squarefeetincludingoccasional
time/tempmessaging,alongwithanexpectationofregularcommunitymessages
asrepresentedbytheapplicants.
d.Applicantsforgotemporarysignageasprovidedinthesignordinance.
e.Monumentsigntobenogreaterthan14feetinheightand100squarefeetinarea.
f.Pylonsignstobenogreaterthan32feetinheightand200squarefeetinarea.
g.Allothersignordinanceregulationsapplytofreestandingsignage.
5.Theapplicantistoprovideasignplanonacertifiedsurveyillustratingfree-standingsing
locations.
6.Buildingmaterialsanddesignasrequestedandpresentedbytheapplicant.
7.Trashhandlingequipmentiscontainedwithinthebuildingorinanenclosureattachedto
thebuildingofmaterialsconsistentwiththoseoftheprincipalbuilding.
8.TheapplicantconstructapedestrianpathwayalongtheHighway25frontageofthesite
perCityspecifications,consistentwiththedirectionoftheCity’sParksandPathways
PlanuponCityobtainingapplicableMnDOTpermits.
9.Noloadingorunloadingofvehiclesshalloccurwithinthepublicstreetrightofway.
10.FinalrecordplansaredevelopedandprovidedtotheCityillustratingcompliancewithall
termsofthePUDapproval,otherapplicableordinances,andincludingExhibitZ.
CityCouncilAgenda–10/08/12
16
11.TheapplicantsenterintoaPUDDevelopmentAgreementguaranteeingcompliancewith
thetermsofthePUDapproval.
Public Values Statement
Cornerstone Chevrolet
Planned Unit Development at:
Lot 2, Block 1 and Lot 2, Block 2, Carcone Addition
This document establishes the “Public Values Statement” for the proposed Planned Unit
Development District to be created on property at the corner of Trunk Highway 25,
Chelsea Road, and Sandberg Road. The document is the product of collaborative work
between the applicant and the City, including a joint Developer - City Council – Planning
Commission meeting. The Public Values Statement is intended to lay out the goals and
policy standards that the developer will utilize in the design of their project, and the City
will utilize in evaluating the various staged applications for PUD approvals.
1. The applicant will design and/or redesign buildings within the PUD that provide
proven utility for prospective occupants and tenants, based on a variety of user
needs and site conditions. The objective is to modify the existing automobile
dealership building by updating its architecture to reflect GM Dealership
requirements and branding, and reflect the commercial construction
improvements of new development in the area.
2. The plan for building architecture and materials is to address building views from
all sides given the high levels of exposure of the PUD site. This objective reflects
the needs of the dealership to express its message architecturally, and the City’s
objective of encouraging high-value commercial uses on this visible commercial
parcel.
3. The City has expressed a desire to consider flexibility with sign allowances on
the site, with continuing investigation of new technologies and options. The
applicant is seeking a significant departure from the City’s sign regulations, and
both parties are working toward an appropriate sign plan that takes advantage of
the site visibility, accommodates the applicant’s interest in exposure, and is
compatible with the surrounding commercial areas.
4. The City and developer will work together to monitor infrastructure needs,
including stormwater management for the area, and traffic patterns around and
within the PUD. Traffic at Chelsea and Sandberg will be looked at specifically.
5. The City and developer will work together to evaluate the benefits and potential
needs for pedestrian improvements in the area, within the context that pathways
currently exist on the east side of Highway 25 and the south side of Chelsea
Road. The City will evaluate pedestrian needs in the context of both the existing
and future development, its Parks and Pathways planning, and demonstrated
patterns of use.
6. The applicant proposes to utilize the property for auto-related sales and service
commercial activities. The City endorses this mix based on location of the site
and other features of the proposed PUD concept design.
7. The City confirms that the proposed development and its proposed range of land
uses are consistent with the intent and direction of the City’s future land use
plans for the area.
8. Benefits of the use of PUD on this property include the ability to redevelop a
vacant prime commercial site with land uses compatible for the site and area .
Other benefits include attractive architecture in this high visibility location,
compatibility with nearby newer commercial development, and managed traffic
access and circulation patterns that are less available with individually-developed
properties.
Pursuant to these values and declarations, the applicant has expressed an interest in
seeking development of the subject property under the regulations of the City’s Planned
Unit Development ordinance, and has received encouragement from City officials to
proceed with formal applications and the required public process. The adoption of this
Public Values Statement does not bind the applicant to a specific design, nor does it
bind the City to a general approval of a PUD request. However, this statement
expresses the good will of both applicant and City in pursuing the current course, in
general anticipation of successful project approvals based on current information.
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(ReservedforRecordingData)
________________________________________________________________________
DEVELOPMENTCONTRACTAND
PLANNEDUNITDEVELOPMENTAGREEMENT
C-PUD#1
LOT2,BLOCK1ANDLOT2,BLOCK2,CARCONEADDITION
AGREEMENT dated___________,2012,byandbetweenthe CITYOF
MONTICELLO,aMinnesotamunicipalcorporation("City"),and CORNERSTONE
CHEVROLET(legalcorporationname?),aLLC______________corporation("Developer").
RECITALS
A.DeveloperownspropertyintheCityofMonticellolegallydescribedassetforth
inExhibit"A"hereto("SubjectProperty").
B.TheCityhaspreviouslygrantedthefollowingapprovalsforportionsofthe
SubjectProperty:
AConditionalUsePermitforjointaccessforacommercialsubdivisioninaB-3
(HighwayBusinessDistrict),asprescribedbyprivateagreement,recordedas
DocumentNo.A1153685intheOfficeoftheRecorder,WrightCounty,
Minnesota.
C.TheDeveloperhasaskedtheCitytoapproveareleaseforLot2,Block1andLot
2,Block2ofthePlannedUnitDevelopmentforthe CARCONEADDITION,a4
lotcommercialsubdivisionlocatedatthesoutheastquadrantofInterstate94and
MinnesotaStateHighway25(referredtointhisContractasthe“plat”andthe
“Development”).
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D.OnOctober8th,2012,theCityofMonticelloadoptedaPublicValuesStatement
forthePUD,incorporatedhereinasExhibitB.
NOW,THEREFORE,thepartiesagreeasfollows:
1.REQUESTFORPLANNEDUNITDEVELOPMENT.OnOctober8th,2012,
theCityCouncilapprovedaPlannedUnitDevelopmentforC-PUD#1,a2-lotcommercialdevelopmentat
thenortheastquadrantoftheintersectionofMinnesotaStateHighway25andChelseaRoad,situatedinthe
CountyofWright,StateofMinnesota,andlegallydescribedontheattachedExhibit“A”(the“Property”).
2.CONDITIONSOFPLANNEDUNITDEVLEOPMENTAPPROVAL.The
CityherebyapprovesthePlannedUnitDevelopmentonconditionthattheDeveloperenterintothis
Agreement,furnishthesecurityrequiredbyit,recordtheplatwiththeCountyRecorderorRegistrar
ofTitleswithin60daysaftertheCityCouncilapprovesthePlannedUnitDevelopment,andonthe
followingconditions,asadoptedbytheCityCouncilonOctober8th,2012 (tobedraftedafterfinal
approvalofconditions):
1.ApplicantmaintainstheagreementsnecessarytocomplywiththeexistingConditional
UsePermitforcrossaccesswithLot1,Block1CarconeAddition(WestMetro
AutomotiveDealershipsite).
2.Existinglandscapingonthesiteismaintainedperplansubmissions.Additional
landscapingwillbeattheapplicant’sdiscretion,outsideofthePUDrequirements.
3.Wallsignageisinstalledperplan,asdescribedinthestaffreport.Futurechangesto
signagewillrequiretheapplicablesignpermits.Expansionoradditionalsignagewillbe
reviewedasanamendmenttothePUD.
4.Freestandingsignagewillbechangedfromtheproposedsignagetobewithinthe
followingallowances:
a.Threefreestandingsigns,oneofwhichmustbeamonumentsign.
b.Totalfreestandingsignareatoconsistof366squarefeetbetweenthethreesigns,
distributedasdesiredbytheapplicants,includingthedigitalmessageboardarea.
c.Maximumdigitalmessageboardareaof100squarefeetincludingoccasional
time/tempmessaging,alongwithanexpectationofregularcommunitymessages
asrepresentedbytheapplicants.
d.Applicantsforgotemporarysignageasprovidedinthesignordinance.
e.Monumentsigntobenogreaterthan14feetinheightand100squarefeetinarea.
151204v1
f.Pylonsignstobenogreaterthan32feetinheightand200squarefeetinarea.
g.Allothersignordinanceregulationsapplytofreestandingsignage.
5.Theapplicantistoprovideasignplanonacertifiedsurveyillustratingfree-standingsing
locations.
6.Buildingmaterialsanddesignasrequestedandpresentedbytheapplicant.
7.Trashhandlingequipmentiscontainedwithinthebuildingorinanenclosureattachedto
thebuildingofmaterialsconsistentwiththoseoftheprincipalbuilding.
8.TheapplicantconstructapedestrianpathwayalongtheHighway25frontageofthesite
perCityspecifications,consistentwiththedirectionoftheCity’sParksandPathways
PlanuponCityobtainingapplicableMnDOTpermits.
9.Noloadingorunloadingofvehiclesshalloccurwithinthepublicstreetrightofway.
10.FinalrecordplansaredevelopedandprovidedtotheCityillustratingcompliancewithall
termsofthePUDapproval,otherapplicableordinances,andincludingExhibitZ.
11.TheapplicantsenterintoaPUDDevelopmentAgreementguaranteeingcompliancewith
thetermsofthePUDapproval.
AllpriorzoningapprovalsfortheSubjectPropertyareherebyterminated,unlessotherwise
enumeratedabove.
3.RIGHTTOPROCEED.ExceptasotherwiseauthorizedundertheAgreementor
byapprovaloftheCity,withintheSubjectProperty,theDevelopermaynotconstructprivate
improvementsoranybuildingsuntilallthefollowingconditionshavebeensatisfied:1)this
AgreementhasbeenfullyexecutedbybothpartiesandfiledwiththeCityClerk,2)thenecessary
securityhasbeenreceivedbytheCity,3)theplathasbeenrecordedwiththeWrightCounty
Recorder'sOffice,and4)theCityClerkorauthorizedCityrepresentativehasissuedaletterthatall
conditionshavebeensatisfiedandthattheDevelopermayproceed.
5.CHANGESINOFFICIALCONTROLS.Fortwo(2)yearsfromthedateofthis
Agreement,noamendmentstotheCity'sComprehensivePlan,orofficialcontrolsshallapplytoor
affecttheuse,developmentdensity,lotsize,lotlayoutordedicationsoftheapprovedplatunless
151204v1
requiredbystateorfederallaworagreedtoinwritingbytheCityandtheDeveloper.Thereafter,
notwithstandinganythinginthisAgreementtothecontrary,tothefullextentpermittedbystatelaw
theCitymayrequirecompliancewithanyamendmentstotheCity'sComprehensivePlan,official
controls,plattingordedicationrequirementsenactedafterthedateofthisAgreement.
6.DEVELOPMENTPLANS.Theplattedpropertyshallbeusedanddevelopedin
accordancewiththeconditionsofthisPUDandthefollowingplans(“plans”)whichare
incorporatedhereinbyreference.TheplansshallbeattachedtothisContractasExhibitC.Ifthe
plansvaryfromthewrittentermsofthisContract,thewrittentermsshallcontrol.Theplansare:
PLANS PREPARER DATE
PlanAExistingSite12/12/2004
ConditionsSurvey
PlanBPreliminaryPlat08/01/09
PlanCFinalPlat4/26/10
PlanDLandscapePlan8/6/12
PlanEBuildingElevations8/6/12
PlanFSignPlan8/3/12andas
PerCouncilApproval10/8/12
7.DEVELOPMENTSTANDARDSANDGENERALCONDITIONS.The
GeneralDevelopmentPlanshalladheretotheapprovedplansandthezoningordinance
provisionsasadoptedbyOrdinance#565asfollows:
(A)Purpose.ThepurposeoftheC-PUD#1zoningdistrictistoprovidefor
landusesandperformanceprovisionsestablishedbyPlannedUnit
DevelopmentagreementandgovernedbythePublicValuesStatement
approvedforCornerstoneChevrolet,adoptedbytheCityCouncilon
October8,2012.
151204v1
(B)PermittedUses.PermittedUsesshallbeAutomobileDealership.
(C)AccessoryUses.AccessoryUsesshallincludethoseuseslistedas
permitteduses,conditionaluses,oraccessoryusesintheB-3,Highway
BusinessDistrict,providedsuchusesshallbeclearlyaccessorytothe
principaluseofthepropertysubjecttothisPUD.
(D)ConditionalUses.ConditionalUsesshallincludethoseuseslistedas
permittedorconditionalusesintheB-3,HighwayBusinessDistrictwhich
maybesubsequentlyestablishedasprincipalusesinC-PUD#1through
anamendmenttothePlannedUnitDevelopment,inaccordancewiththe
processidentifiedinthezoningordinanceasaPUDAdjustment,Section
2.4(P)(10)(b).
(E)PlansandImprovementswithinthePUD.ThePUDshallbedevelopedin
accordancewiththeFinalRecordPlansandothersubmittalsapprovedby
theCityCouncil.Saidplansandothersubmittalsshallbeconsidereda
partofthisordinancebyreference,andshallbekeptonfileintheofficeof
theCityClerk.
(F)AmendmentstothePUD.AmendmentstothePUDshallbeprocessedin
accordancewithSection2.4(P)(10)ofthezoningordinance.
(G)Otherregulations.Allotherregulationsofthezoningordinanceshall
applytoactivitieswithintheC-PUD#1District,includingadministrative
andenforcement,unlessotherwisespecificallymodifiedbytheapproved
PUDOrdinance.
8.CONDITIONFORSUBSEQUENTAPPROVALS.Nochangeinuseforanylot
151204v1
withinthePUDshallbealloweduntilanamendmentofthisPUDAgreementisprocessedand
approved,subjecttotherequirementsoftheMonticelloZoningOrdinance,asamended,including
thesubmissionofallnecessaryplansforappropriatereviewoftheproposeduseundertheCity’s
ZoningOrdinanceandthisPUDAgreement.
9.ON-SITEIMPROVEMENTS.TheDevelopershallpayforandberesponsible
fororinstallthefollowingwithinthePlannedUnitDevelopment:
A.SettingofIronMonuments
B.SurveyingandStaking
C.Landscaping/Trees
TheimprovementsshallbeinstalledinaccordancewiththeCityzoningandsubdivision
ordinance;withtheapprovedplansasoutlinedinsection6herein;Citystandardspecifications
forutilitiesandstreetconstruction;andanyotherordinances.TheDevelopershallsubmitplans
andspecificationswhichhavebeenpreparedbyacompetentregisteredprofessionalengineerto
theCityforapprovalbytheCityEngineer.InaccordancewithMinnesotaStatutes505.02,the
finalplacementofironmonumentsforalllotcornersmustbecompletedbeforetheapplicable
securityisreleased.TheDeveloper'ssurveyorshallalsosubmitawrittennoticetotheCity
certifyingthatthemonumentshavebeeninstalled.
9.PERMITS.TheDevelopershallobtainorrequireitscontractorsand
subcontractorstoobtainallnecessarypermits,includingbutnotlimitedto:
WrightCountyforCountyRoadAccessandWorkinCountyRights-of-
Way
CityofMonticelloforBuildingPermits
10.LICENSE.TheDeveloperherebygrantstheCity,itsagents,employees,officers
andcontractorsalicensetoentertheplattedproperty(includingdedicatedeasements)toperform
151204v1
allworkandinspectionsdeemedappropriatebytheCityinconjunctionwithplatdevelopment.
11.OWNERSHIPOFIMPROVEMENTS.Improvementslyingwithinpublic
easementsshallcontinuetoorshallbecomeCitypropertywithoutfurthernoticeoraction.
12.CITYADMINISTRATIVEOVERHEAD,PLANNINGANDLEGAL
EXPENSES,CITYENGINEERINGADMINISTRATIONANDCONSTRUCTION
OBSERVATION.TheDevelopershallpayforCityplanningandlegalexpenses,andCity
engineeringadministrationandconstructionobservationperformedbytheCity'sconsulting
engineer.
13.PATHWAY.TheDevelopershallbeassessedorshallpayacashcontributionof
$36,850insatisfactionoftheCity'sPathwaychargeforthepathwayalongTrunkHighway25.Thecharge
iscalculatedasfollows:
$50.00perfrontfootx670frontfeet=$33,500+10%indirect&contingencycosts=$36,850.00
A.DeveloperacknowledgesthattheDevelopmentpropertyreceivesaspecialbenefit
fromtheProject.
B.TheDevelopmentpropertywillbeassessedanamountfortheProjectpursuantto
Minn.Stat.§429.011,etseq.
E.Developerherebywaivesunconditionallyallproceduralandsubstantiveobjections
totheassessmentincluding,butnotlimitedto,anyrightsofDevelopertohearingrequirementsandany
claimthattheassessmentconstitutesaspecialbenefitorthattheamountoftheassessmentexceedsthe
specialbenefittotheDevelopmentproperty.TheDeveloperfurtherwaivesanyappealrightsotherwise
availablepursuanttoMinnesotaStatutes§429.081orotherlaws.
14.CLAIMS.IntheeventthattheCityreceivesclaimsfromlabor,materialmen,or
othersthatworkrequiredbythisContracthasbeenperformed,thesumsduethemhavenotbeen
paid,andthelaborers,materialmen,orothersareseekingpaymentfromtheCity,theDeveloper
151204v1
herebyauthorizestheCitytocommenceanInterpleaderactionpursuanttoRule22,Minnesota
RulesofCivilProcedurefortheDistrictCourts,todrawuponthelettersofcreditinanamount
upto125percentoftheclaim(s)anddepositthefundsincompliancewiththeRule,andupon
suchdeposit,theDevelopershallrelease,discharge,anddismisstheCityfromanyfurther
proceedingsasitpertainstothelettersofcreditdepositedwiththeDistrictCourt,exceptthatthe
Courtshallretainjurisdictiontodetermineattorneys'feespursuanttothisContract.
15.RESPONSIBILITYFORCOSTS.
A.TheDevelopershallpayallactualcostsincurredbyitortheCityinconjunction
withthedevelopmentoftheplat,includingbutnotlimitedtolegal,planning,engineeringand
inspectionexpensesincurredinconnectionwithapprovalandacceptanceoftheplat,the
preparationofthisContract,reviewofconstructionplansanddocuments,andallcostsand
expensesincurredbytheCityinmonitoringandinspectingdevelopmentoftheplat.
B.TheDevelopershallholdtheCityanditsofficers,employees,andagents
harmlessfromclaimsmadebyitandthirdpartiesfordamagessustainedorcostsincurred
resultingfromplatapprovalanddevelopment.TheDevelopershallindemnifytheCityandits
officers,employees,andagentsforallcosts,damages,orexpenseswhichtheCitymaypayor
incurinconsequenceofsuchclaims,includingattorneys'fees.
C.TheDevelopershallreimbursetheCityforcostsincurredintheenforcementof
thisContract,includingengineeringandattorneys'fees.
D.TheDevelopershallpayinfullallbillssubmittedtoitbytheCityforobligations
incurredunderthisContractwithinthirty(30)daysafterreceipt.Ifthebillsarenotpaidontime,
theCitymayhaltplatdevelopmentandconstructionuntilthebillsarepaidinfull.Billsnotpaid
withinthirty(30)daysshallaccrueinterestattherateofeighteenpercent(18%)peryear.
151204v1
E.Inadditiontothechargesandspecialassessmentsreferredtoherein,other
chargesandspecialassessmentsmaybeimposedsuchasbutnotlimitedtoseweravailability
charges("SAC"),Citywaterconnectioncharges(“WAC”),Citysewerconnectioncharges,and
buildingpermitfees.
16.DEVELOPER’SDEFAULT.IntheeventofdefaultbytheDeveloperastoany
oftheworktobeperformedbyithereunder,theCitymay,atitsoption,performtheworkand
theDevelopershallpromptlyreimbursetheCityforanyexpenseincurredbytheCity,provided
theDeveloper,exceptinanemergencyasdeterminedbytheCity,isfirstgivennoticeofthe
workindefault,notlessthanforty-eight(48)hoursinadvance.ThisContractisalicenseforthe
Citytoact,anditshallnotbenecessaryfortheCitytoseekaCourtorderforpermissiontoenter
theland.WhentheCitydoesanysuchwork,theCitymay,inadditiontoitsotherremedies,
assessthecostinwholeorinpart.
17.MISCELLANEOUS.
A.TheDeveloperrepresentstotheCitythattheplatcomplieswithallcity,county,
metropolitan,state,andfederallawsandregulations,includingbutnotlimitedto:subdivision
ordinances,zoningordinances,andenvironmentalregulations.Iftheplatceasestocomplywith
county,metropolitan,state,andfederallawsandregulations,theCitymay,atitsoption,refuseto
allowconstructionordevelopmentworkintheplatuntiltheDeveloperdoescomply.Uponthe
City'sdemand,theDevelopershallceaseworkuntilthereiscompliance.
B.ThirdpartiesshallhavenorecourseagainsttheCityunderthisContract.
C.BreachofthetermsofthisContractbytheDevelopershallbegroundsfordenial
ofbuildingpermits,includinglotssoldtothirdparties.
D.Ifanyportion,section,subsection,sentence,clause,paragraph,orphraseofthis
151204v1
Contractisforanyreasonheldinvalid,suchdecisionshallnotaffectthevalidityofthe
remainingportionofthisContract.
E.Ifbuildingpermitsareissuedpriortotheacceptanceofpublicimprovements,the
Developerassumesallliabilityandcostsresultingindelaysincompletionofpublic
improvementsanddamagetopublicimprovementscausedbytheCity,Developer,its
contractors,subcontractors,materialmen,employees,agents,orthirdparties.
F.TheactionorinactionoftheCityshallnotconstituteawaiveroramendmentto
theprovisionsofthisContract.Tobebinding,amendmentsorwaiversshallbeinwriting,
signedbythepartiesandapprovedbywrittenresolutionoftheCityCouncil.TheCity'sfailure
topromptlytakelegalactiontoenforcethisContractshallnotbeawaiverorrelease.
G.ThisContractshallrunwiththelandandmayberecordedagainstthetitletothe
property.TheDevelopercovenantswiththeCity,itssuccessorsandassigns,thattheDeveloper
iswellseizedinfeetitleofthepropertybeingfinalplattedand/orhasobtainedconsentstothis
Contract,intheformattachedhereto,fromallpartieswhohaveaninterestintheproperty;that
therearenounrecordedinterestsinthepropertybeingfinalplatted;andthattheDeveloperwill
indemnifyandholdtheCityharmlessforanybreachoftheforegoingcovenants.
H.Eachright,powerorremedyhereinconferredupontheCityiscumulativeandin
additiontoeveryotherright,powerorremedy,expressorimplied,noworhereafterarising,
availabletoCity,atlaworinequity,orunderanyotheragreement,andeachandeveryright,
powerandremedyhereinsetforthorotherwisesoexistingmaybeexercisedfromtimetotime
asoftenandinsuchorderasmaybedeemedexpedientbytheCityandshallnotbeawaiverof
therighttoexerciseatanytimethereafteranyotherright,powerorremedy.
I.TheDevelopermaynotassignthisContractwithoutthewrittenpermissionofthe
151204v1
CityCouncil.TheDeveloper'sobligationhereundershallcontinueinfullforceandeffecteven
iftheDevelopersellsapartorpartsoftheplattedland.
J.TheDeveloperisrequiredtosubmitthefinalplatinelectronicformatineitheran
AutoCAD.DWGfileora.DXFfile.Allconstructionrecorddrawings(e.g.grading,utilities,and
streets)shallbeinelectronicformatinaccordancewithstandardCityspecifications.The
DevelopershallalsosubmitonecompletesetofreproducibleconstructionplansonMylar.No
signatureswillbeplacedonthefinalplatuntilallconditionsofapprovalhavebeenmetandthe
termsofthissectionhavebeenmet.
18.NOTICES.RequirednoticestotheDevelopershallbeinwriting,andshallbe
eitherhanddeliveredtotheDeveloper,itsemployeesoragents,ormailedtotheDeveloperby
certifiedmailatthefollowingaddress:CHRYSLERFINANCIALCIMS405-23-05-27777
InksterRoad,FarmingtonHills,Michigan48334NoticestotheCityshallbeinwritingandshall
beeitherhanddeliveredtotheCityAdministrator,ormailedtotheCitybycertifiedmailincare
oftheCityAdministratoratthefollowingaddress:MonticelloCityHall,505WalnutStreet,
Monticello,Minnesota55362.
CITYOFMONTICELLO
By:_________________________________
Mayor
By:_________________________________
CityAdministrator
STATEOFMINNESOTA)
)ss.
COUNTYOF________)
151204v1
Theforegoinginstrumentwasacknowledgedbeforemethis____dayof
_______________,2012,by________________and_________________,theMayorandCity
AdministratoroftheCityofMonticello,aMinnesotamunicipalcorporation,onitsbehalf.
___________________________________
NotaryPublic
151204v1
CHRYSLERFINANCIALSERVICESAMERICASLLC.
By:
Its:
CORNERSTONECHEVROLET
By:
Its:
STATEOFMINNESOTA)
)ss.
COUNTYOF________)
Theforegoinginstrumentwasacknowledgedbeforemethis____dayof
_______________,2012,by________________________,the___________________of
ChryslerFinancialCorporation,a_____________corporation,onitsbehalf.
___________________________________
NotaryPublic
STATEOFMINNESOTA)
)ss.
COUNTYOF________)
Theforegoinginstrumentwasacknowledgedbeforemethis____dayof
_______________,2012,by________________________,the___________________of
CornerstoneChevrolet,a_____________corporation,onitsbehalf.
___________________________________
NotaryPublic
THISINSTRUMENTWASDRAFTEDBY:
CityofMonticello
505WalnutStreet,Suite1
Monticello,MN55362
AMS