City Council Agenda Packet 05-14-2012AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, May 14, 2012 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – April 9, 2012 Regular Meeting
2B. Approval of Minutes – April 23, 2012 Regular Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements, and staff updates
a. Citizen Comments:
b. Public Service Announcements:
1) Recognition of City and Waste Water Treatment Facility staff
2) Recognition of former Planning Commission Chair, Rod Dragsten
3) CCD Ordinance Open House (5/15)
4) National Guard Deployment Ceremony (5/23)
c. Staff Updates:
1) Building Safety Dept
5. Consent Agenda:
A. Consideration of approving payment of bills for May 14th
B. Consideration of approving new hires and departures for City departments
C. Consideration of approving annual renewals of on sale and off sale liquor licenses
for 2012-2013 contingent upon payment of fees and completion of required forms
D. Consideration of accepting Quarter 1, 2012 Financial Report
E. Consideration of allowing a Community Food Garden on city property at the
Monticello Help Center for 2012
F. Consideration of adopting Resolution #2012-042 accepting proposal and awarding
a contract for the Xcel Ballfield Lighting Re-lamp Project
G. Consideration of authorizing WSB and Associates to conduct all-way stop warrant
analysis for several intersections
6. Consideration of items removed from the consent agenda for discussion
7. Consideration of authorizing City staff to solicit quotes related to 2nd liquor store
improvements and accessories
8. Added items:
REMINDER: 2ND MEETING OF THIS MONTH IS TUESDAY, MAY 29
9. Adjournment
CityCouncilAgenda:05/14/12
1
5A.ConsiderationofapprovingpaymentofbillregistersforMay14th (TK)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$775,013.78.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:05/09/2012 - 10:52AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.05.2012
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1835 A H HERMEL COMPANY Check Sequence: 1 ACH Enabled: False
295960 3.95 05/15/2012 226-45122-433300
295960 Ballfields - re-sale 190.40 05/15/2012 226-45203-425410
194.35Check Total:
Vendor:2046 ADVANCED MEDIA TECHNOLOGIES INC Check Sequence: 2 ACH Enabled: True
INV00996579 H.E. Bldg - (3) Receivers for Video - Repaired Out of Warranty 1,245.58 05/15/2012 655-49870-440440
1,245.58Check Total:
Vendor:2519 ALBERG WATER SERVICES INC Check Sequence: 3 ACH Enabled: True
2519 Well #5 - labor/supp x/ref w/#2504 & 2508 completed well work 1,350.00 05/15/2012 601-49440-440600
1,350.00Check Total:
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 4 ACH Enabled: False
0420125487S (1) background check 23.00 05/15/2012 655-49870-431990
0420125487S (1) background check 23.00 05/15/2012 226-45122-431990
46.00Check Total:
Vendor:2087 ALL WAYS HEATING AND AC INC Check Sequence: 5 ACH Enabled: False
3168 3/20/12 Preventative Maintenance 832.00 05/15/2012 101-43127-431990
832.00Check Total:
Vendor:1026 AMERICAN COMMUNITY NEWSPAPERS INC Check Sequence: 6 ACH Enabled: False
109534 MCC Readers Choice Award 3/4 249.00 05/15/2012 226-45122-434990
1102325 Ordinance 557A 4/19 120.86 05/15/2012 101-41310-435100
1102327 Ordinance 558 4/19 76.91 05/15/2012 101-41310-435100
1103631 Water Report 4/26 36.63 05/15/2012 601-49440-435200
1104001 Street Dept 2x3.5 6 month position 4/29 153.00 05/15/2012 101-43120-435200
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
636.40Check Total:
Vendor:1028 AMERIPRIDE LINEN AND APPERAL SERVICES Check Sequence: 7 ACH Enabled: False
2200236398 17.97 05/15/2012 226-45122-441700
2200236398 46.58 05/15/2012 226-45122-431110
2200236398 12.40 05/15/2012 226-45122-441710
2200239112 18.91 05/15/2012 226-45122-441700
2200239112 54.68 05/15/2012 226-45122-431110
2200239112 12.17 05/15/2012 226-45122-441710
2200241673 17.97 05/15/2012 226-45122-441700
2200241673 46.58 05/15/2012 226-45122-431110
2200241673 12.40 05/15/2012 226-45122-441710
239.66Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 8 ACH Enabled: False
1729203 5.75 05/15/2012 226-45122-433300
1729203 62.73 05/15/2012 226-45127-421460
1729203 (3) coffee 104.84 05/15/2012 101-41940-443990
1729203 re-sale 324.49 05/15/2012 226-45127-425410
1729204 Ballfields - re-sale 132.98 05/15/2012 226-45203-425410
1733176 5.25 05/15/2012 226-45122-433300
1733176 re-sale 312.97 05/15/2012 226-45127-425410
1733177 Ballfields - re-sale 50.37 05/15/2012 226-45203-425410
999.38Check Total:
Vendor:1039 AQUA LOGIC INC Check Sequence: 9 ACH Enabled: False
38873 (1) EPDM lid gasket 59.95 05/15/2012 226-45122-421610
59.95Check Total:
Vendor:1040 ARAMARK UNIFORM SERVICES Check Sequence: 10 ACH Enabled: False
629-7468334 4.05 05/15/2012 101-43110-441700
629-7468334 34.73 05/15/2012 101-45201-441700
629-7468334 15.34 05/15/2012 602-49490-441700
629-7468334 15.34 05/15/2012 601-49440-441700
629-7468334 48.80 05/15/2012 101-43120-441700
629-7468334 56.15 05/15/2012 101-43127-421990
629-7473274 -9.76 05/15/2012 101-43110-441700
629-7473274 20.92 05/15/2012 101-45201-441700
629-7473274 1.52 05/15/2012 602-49490-441700
629-7473274 1.52 05/15/2012 601-49440-441700
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
629-7473274 47.23 05/15/2012 101-43120-441700
629-7473274 73.22 05/15/2012 101-43127-421990
629-7478189 -6.01 05/15/2012 101-43110-441700
629-7478189 24.68 05/15/2012 101-45201-441700
629-7478189 6.80 05/15/2012 602-49490-441700
629-7478189 6.80 05/15/2012 601-49440-441700
629-7478189 38.74 05/15/2012 101-43120-441700
629-7478189 45.13 05/15/2012 101-43127-421990
425.20Check Total:
Vendor:1041 ARCTIC GLACIER INC Check Sequence: 11 ACH Enabled: False
402211712 re-sale 87.92 05/15/2012 609-49750-425500
402212414 re-sale 85.62 05/15/2012 609-49750-425500
173.54Check Total:
Vendor:1051 BAILEY NURSERIES INC Check Sequence: 12 ACH Enabled: False
INV0345032 utx - Spring Tree order - (80) trees kept for city 1,872.33 05/15/2012 224-46102-421680
INV0345032 Spring Tree order - (140) trees sold to residents 3,223.67 05/15/2012 224-46102-421680
5,096.00Check Total:
Vendor:1053 KATHLEEN M BALTOS Check Sequence: 13 ACH Enabled: True
4/26/12 Reimb mileage - LeSueur - Out State Facilities Conference 96.02 05/15/2012 226-45122-433100
96.02Check Total:
Vendor:1058 BARTLEY SALES CO INC Check Sequence: 14 ACH Enabled: False
95138 Women's locker room - (2) door latch sets 42.75 05/15/2012 226-45122-422990
42.75Check Total:
Vendor:1059 BARTON SAND AND GRAVEL CO Check Sequence: 15 ACH Enabled: False
116910 28.22 ton CL 5 gravel base 196.04 05/15/2012 101-43120-422400
196.04Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 16 ACH Enabled: True
769984 473.40 gallons (diesel B5) 1,777.62 05/15/2012 101-43120-421200
769985 511.30 gallons (unleaded plus) 1,881.07 05/15/2012 101-43120-421200
3,658.69Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 17 ACH Enabled: False
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
73254100 12.15 05/15/2012 609-49750-433300
73254100 186.25 05/15/2012 609-49750-425100
73254100 141.52 05/15/2012 609-49750-425300
339.92Check Total:
Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 18 ACH Enabled: False
101942 re-sale 180.00 05/15/2012 226-45127-425410
180.00Check Total:
Vendor:1067 BERNICK'S Check Sequence: 19 ACH Enabled: False
157992 re-sale 107.60 05/15/2012 609-49750-425400
157993 817.90 05/15/2012 609-49750-425200
157996 6.40 05/15/2012 226-45127-421460
157996 re-sale 594.80 05/15/2012 226-45127-425410
160534 re-sale 89.20 05/15/2012 609-49750-425400
160535 440.00 05/15/2012 609-49750-425200
160537 re-sale 356.80 05/15/2012 226-45127-425410
161757 re-sale 98.40 05/15/2012 609-49750-425500
161758 459.00 05/15/2012 609-49750-425200
8025 Ballfields - re-sale 40.32 05/15/2012 226-45203-425410
3,010.42Check Total:
Vendor:1701 BIFF'S INC Check Sequence: 20 ACH Enabled: False
W460830 Pioneer Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460831 Freeway Fields - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460832 HIllcrest Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460833 Groveland Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460834 East 4th Street Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460835 Par West Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460836 Sunset Pond - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460837 Public Works - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
W460838 Xcel Ball Park - 4/4/12 - 5/1/12 40.04 05/15/2012 101-45201-431990
360.36Check Total:
Vendor:1079 BOYER TRUCKS ROGERS Check Sequence: 21 ACH Enabled: True
109448R #105 - (1) sender assy; (1) I indicator 170.13 05/15/2012 101-43120-422110
456816 2000 Sterling - labor/supp cooling fan 189.28 05/15/2012 101-43120-422100
359.41Check Total:
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2890 BROTHERS FIRE PROTECTION CO Check Sequence: 22 ACH Enabled: False
88233 Supplies/Labor replaced (6) simplex speaker strobes 1,537.00 05/15/2012 226-45122-440100
1,537.00Check Total:
Vendor:1089 SARA CAHILL Check Sequence: 23 ACH Enabled: True
4/25/12 Mileage reimbursement - Eden Prairie (pickleball roundtable) 45.95 05/15/2012 226-45122-433100
45.95Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 24 ACH Enabled: False
4/27/12 8000014331-5 24.53 05/15/2012 217-41990-438300
4/27/12 8000014331-5 16.32 05/15/2012 101-45201-438300
4/27/12 8000014331-5 164.61 05/15/2012 101-42200-438300
4/27/12 8000014331-5 435.37 05/15/2012 101-43127-438300
5/1/12 5788570-9 23.50 05/15/2012 609-49754-438300
5/1/12 5768542-2 113.18 05/15/2012 101-41940-438300
5/1/12 5768542-2 2,617.17 05/15/2012 226-45122-438300
5/1/12 5768542-2 42.44 05/15/2012 101-45175-438300
5/1/12 5768542-2 56.59 05/15/2012 101-42800-438300
5/1/12 5828859-8 14.87 05/15/2012 101-41940-438300
5/1/12 8235331-9 34.72 05/15/2012 101-41941-438300
5/1/12 8235333-5 35.73 05/15/2012 101-41941-438300
3,579.03Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 25 ACH Enabled: False
642776 utx - helium, delivery charge 210.75 05/15/2012 226-45127-421460
642776 haz material charge 4.50 05/15/2012 226-45127-421460
215.25Check Total:
Vendor:2654 CENTURYLINK Check Sequence: 26 ACH Enabled: False
R72010610612122 Voice - 5/1-5/31/12 Intrastate access charges 600.00 05/15/2012 655-49860-430910
600.00Check Total:
Vendor:2654 CENTURYLINK Check Sequence: 27 ACH Enabled: False
R97006006012122 Voice - Transport 5/1-5/31/12 235.57 05/15/2012 655-49860-430910
235.57Check Total:
Vendor:1092 CSI SOFTWARE INC Check Sequence: 28 ACH Enabled: True
9499 utx - (20%) 1/1-12/31/12 Annual support & credit card processing 848.12 05/15/2012 226-45122-430910
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
9499 (80%) 1/1-12/31/12 Annual support & credit card processing 3,392.48 05/15/2012 226-45122-430910
4,240.60Check Total:
Vendor:1126 CUB FOODS - MONTICELLO Check Sequence: 29 ACH Enabled: False
3/27/12 (1) toilet cleaner; (2) clorox wipes; (1) windex refill 14.77 05/15/2012 101-43127-421100
3/27/12 (2) bx kleenex; (2) pk storage bags; (1) bx paper plates; ect 30.60 05/15/2012 101-43127-421990
3/27/12 (3) containers coffee 29.97 05/15/2012 101-43127-443990
75.34Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 30 ACH Enabled: False
1021915 7,901.75 05/15/2012 609-49750-425200
1021915 re-sale 84.00 05/15/2012 609-49750-425400
1021947 1,861.20 05/15/2012 609-49750-425200
1021970 24,381.89 05/15/2012 226-45203-425200
1021981 2,109.35 05/15/2012 609-49750-425200
3856 420.00 05/15/2012 609-49750-425200
3907 279.00 05/15/2012 226-45203-425200
3991 940.00 05/15/2012 609-49750-425200
4057 136.00 05/15/2012 226-45203-425200
4184 279.00 05/15/2012 226-45203-425200
38,392.19Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 31 ACH Enabled: True
647708 1,537.16 05/15/2012 609-49750-425200
648771 1,501.90 05/15/2012 609-49750-425200
3,039.06Check Total:
Vendor:2606 DIGICOM INC Check Sequence: 32 ACH Enabled: False
36134 Quarterly DMX music May - July 2012 128.25 05/15/2012 655-49870-432500
128.25Check Total:
Vendor:2891 DISCOUNT POST & POLE Check Sequence: 33 ACH Enabled: False
155008 (10) 5x5x11 499.64 05/15/2012 101-45201-421990
499.64Check Total:
Vendor:1151 EARL F ANDERSEN INC Check Sequence: 34 ACH Enabled: False
0098836-in ST3 - rebilled in A/R to Baseball Assoc - (2) 21' alum bench 1,210.16 05/15/2012 101-45201-421650
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
1,210.16Check Total:
Vendor:2821 ECONOMIC DEVELOPMENT SERVICES INC Check Sequence: 35 ACH Enabled: False
4/2/12 ZEDTMS - (32) hrs Professional services 4,800.00 05/15/2012 213-46502-431990
4/2/12 ZEDTMS - Graphic design support on flyer 172.00 05/15/2012 213-46502-431990
4/2/12 ZEDTMS - Mileage reimbursement 97.68 05/15/2012 213-46502-431990
5,069.68Check Total:
Vendor:2434 ELECTRIC MOTOR SERVICE INC Check Sequence: 36 ACH Enabled: False
161841 (4) seals; (2) B & G gaskets 263.50 05/15/2012 226-45122-422100
263.50Check Total:
Vendor:1720 EXTRACTOR CORPORATION Check Sequence: 37 ACH Enabled: False
12-672 utx - Family Locker Room - swimsuit water extractor 613.00 05/15/2012 226-45127-424900
613.00Check Total:
Vendor:1170 FASTENAL COMPANY Check Sequence: 38 ACH Enabled: False
MNMON68310 (36) pair glvs 140.10 05/15/2012 602-49490-421110
140.10Check Total:
Vendor:1171 FEDERAL EXPRESS Check Sequence: 39 ACH Enabled: False
7-875-60242 Recipient - Calix Inc Richardson TX 10.37 05/15/2012 655-49870-432400
10.37Check Total:
Vendor:2273 FIBERNET MONTICELLO Check Sequence: 40 ACH Enabled: False
5/2/12 Cust #63322 69.95 05/15/2012 101-41920-432100
5/2/12 Cust #63322 1,257.01 05/15/2012 101-41940-432100
5/2/12 Cust #63721 419.84 05/15/2012 101-43000-432100
5/2/12 Cust #63721 69.95 05/15/2012 101-41920-432100
5/2/12 Cust #64192 220.75 05/15/2012 609-49754-432100
5/2/12 Cust #64514 131.10 05/15/2012 226-45203-432100
5/2/12 Cust #63340 949.53 05/15/2012 655-49870-432100
5/2/12 Cust #66989 231.51 05/15/2012 217-41990-432100
5/2/12 Cust #64515 556.27 05/15/2012 226-45122-432100
5/2/12 Cust #69280 29.95 05/15/2012 101-42700-432100
5/2/12 Cust #69631 300.12 05/15/2012 101-42200-432100
5/2/12 Cust #70471 117.96 05/15/2012 101-45201-432100
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
4,353.94Check Total:
Vendor:1174 FINKEN WATER CENTERS Check Sequence: 41 ACH Enabled: False
02814TB Cust #405689 (4) 5 gal drinking water - School Blvd 23.80 05/15/2012 655-49870-443990
04646TB Cust #5232 (3) 5 gal drinking water 17.85 05/15/2012 217-41990-443990
04686TB Cust #401437 (5) 5 gal drinking water 34.75 05/15/2012 609-49754-443990
04686TB Cust #401437 (2) 5 oz cups 7.48 05/15/2012 609-49754-421990
04688TB Cust #5221 (14) 5 gal drinking water, (2) dep 95.30 05/15/2012 101-41940-443990
04864TB Cust #405689 (1) 5 gal drinking water - 6th St 5.95 05/15/2012 655-49870-443990
1996392 Cust #405689 May 2012 cooler rental - School Blvd 5.34 05/15/2012 655-49870-441500
1996402 Cust #405689 May 2012 cooler rental - 6th St. 5.34 05/15/2012 655-49870-441500
1996412 Cust #405689 May 2012 keurig rental - 6th St 5.34 05/15/2012 655-49870-441500
1999182 Cust #401437 May 2012 cooler rental 10.15 05/15/2012 609-49754-441500
2005042 Cust #5232 May 2012 cooler rental 9.62 05/15/2012 217-41990-441500
2005072 Cust #5221 May 2012 cooler rental 5.34 05/15/2012 101-41940-441500
2005082 Cust #1064 May 2012 cooler rental 10.15 05/15/2012 226-45122-441500
236.41Check Total:
Vendor:1177 FIRE INSTRUCTION RESCUE EDUCAT Check Sequence: 42 ACH Enabled: False
09018 4/9/12 - Firefighter I - S.Gearey; J.Moores; J.Olinger 2,580.00 05/15/2012 101-42200-433200
09032 701 Elm St - 4/20/12 Live Burn for FF I 700.00 05/15/2012 101-42200-433200
3,280.00Check Total:
Vendor:1179 FIRE SAFETY USA INC Check Sequence: 43 ACH Enabled: False
52133 utx - (2) tempest replacement belt for #396K handheld saw 100.00 05/15/2012 101-42200-422100
100.00Check Total:
Vendor:1194 G AND K SERVICES Check Sequence: 44 ACH Enabled: False
1043157433 Floor mats 32.73 05/15/2012 217-41990-431900
1043159291 Floor mats 130.29 05/15/2012 609-49754-431900
1043162374 Floor mats 34.49 05/15/2012 217-41990-431900
1043169189 Floor mats 57.12 05/15/2012 609-49754-431900
1043944476 x/ref w/#1043159291 overcharge -3.15 05/15/2012 609-49754-431900
251.48Check Total:
Vendor:2897 GIGABIT SQUARED LLC Check Sequence: 45 ACH Enabled: False
4/4-4/6/12 Reimburse travel expenses - meeting with Jeff O'Neill 724.02 05/15/2012 655-49870-433100
724.02Check Total:
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 46 ACH Enabled: False
45554 Quarterly Extermination 53.44 05/15/2012 101-41941-431990
45572 Quarterly Extermination 85.50 05/15/2012 226-45122-431990
45573 Quarterly Extermination 37.41 05/15/2012 217-41990-431990
45574 Quarterly Extermination 53.44 05/15/2012 211-45501-431990
229.79Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 47 ACH Enabled: True
April 2012 168.93 05/15/2012 601-49440-422770
April 2012 168.92 05/15/2012 656-49877-422770
337.85Check Total:
Vendor:2302 GRAND PERE WINES INC Check Sequence: 48 ACH Enabled: False
28396 3.00 05/15/2012 609-49750-433300
28396 1,000.00 05/15/2012 609-49750-425300
1,003.00Check Total:
Vendor:2895 GREATER MN REG PARKS AND TRAILS COALITION Check Sequence: 49 ACH Enabled: False
2012 Mmbrship 2012 Membership for Friends of Bertram.. (city to be reimbursed) 100.00 05/15/2012 101-45130-444260
100.00Check Total:
Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 50 ACH Enabled: True
5/1/12 Planning Commission Meeting 5/1/12 50.00 05/15/2012 101-41910-431990
50.00Check Total:
Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 51 ACH Enabled: False
4580928 (3) 2" SR ECR 100 cu ft 4 wheel 5B 170.09 05/15/2012 601-49440-422710
170.09Check Total:
Vendor:1232 HILLYARD INC MINNEAPOLIS Check Sequence: 52 ACH Enabled: False
700026372 (1) nut push cap; (1) clevis kit 35.05 05/15/2012 226-45122-422100
35.05Check Total:
Vendor:2894 HOGLUND TRANSPORTATION INC Check Sequence: 53 ACH Enabled: False
42549 4/27/12 - Special transportation 76.00 05/15/2012 213-46301-434600
76.00Check Total:
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 54 ACH Enabled: False
04/18/2012 46.72 05/15/2012 101-42200-421200
04/18/2012 46.00 05/15/2012 101-42200-421200
04/18/2012 Motor fuel credit 4/3/12 - 4/18/12 -5.06 05/15/2012 101-42200-421200
4/18/12 27.01 05/15/2012 101-42200-421200
4/18/12 45.00 05/15/2012 101-42200-421200
4/18/12 39.98 05/15/2012 101-42200-421200
4/18/12 60.17 05/15/2012 101-42200-421200
4/18/12 60.94 05/15/2012 101-42200-421200
4/18/12 25.01 05/15/2012 101-42200-421200
4/18/12 47.59 05/15/2012 101-42200-421200
4/18/12 26.02 05/15/2012 101-42200-421200
4/18/12 40.31 05/15/2012 101-42200-421200
4/18/12 37.46 05/15/2012 101-42200-421200
4/18/12 37.81 05/15/2012 101-42200-421200
4/18/12 23.55 05/15/2012 101-42200-421200
4/18/12 36.23 05/15/2012 101-42200-421200
4/18/12 30.74 05/15/2012 101-42200-421200
4/18/12 17.17 05/15/2012 101-42200-421200
4/18/12 34.57 05/15/2012 101-42200-421200
4/18/12 42.74 05/15/2012 101-42200-421200
4/18/12 23.50 05/15/2012 101-42200-421990
4/18/12 Motor fuel credit 3/22/12 - 4/18/12 -36.33 05/15/2012 101-42200-421200
707.13Check Total:
Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 55 ACH Enabled: False
12040912 Pool chemicals 913.11 05/15/2012 226-45122-421600
12041109 Pool chemicals 40.74 05/15/2012 226-45122-421600
953.85Check Total:
Vendor:1253 J H LARSON COMPANY Check Sequence: 56 ACH Enabled: False
S100108921.001 (6) ballasts; (2) CFCI 102.74 05/15/2012 226-45122-422990
102.74Check Total:
Vendor:2871 JACK'S OIL DISTRIBUTING, INC Check Sequence: 57 ACH Enabled: False
38249 Well #5 generator 903.10 05/15/2012 601-49440-421200
903.10Check Total:
Vendor:2888 JEFFERSON FIRE AND SAFETY INC Check Sequence: 58 ACH Enabled: False
186187 (10) assorted MP HI-VIZ Utility gloves Kevlar lined 350.53 05/15/2012 101-42200-421120
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
350.53Check Total:
Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 59 ACH Enabled: False
1734553 3.00 05/15/2012 609-49750-433300
1734553 942.00 05/15/2012 609-49750-425200
945.00Check Total:
Vendor:2188 JOHN DEERE LANDSCAPES Check Sequence: 60 ACH Enabled: False
60960086 (50) 8' MPR nozzles 47.61 05/15/2012 101-45201-422510
47.61Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 61 ACH Enabled: False
1280978 95.09 05/15/2012 609-49750-433300
1280978 10,498.65 05/15/2012 609-49750-425100
1280979 64.64 05/15/2012 609-49750-433300
1280979 2,454.37 05/15/2012 609-49750-425300
1280980 255.94 05/15/2012 609-49750-425200
1283681 1.39 05/15/2012 609-49750-433300
1283681 71.59 05/15/2012 609-49750-425100
1283682 39.61 05/15/2012 609-49750-433300
1283682 1,909.90 05/15/2012 609-49750-425300
1285779 27.11 05/15/2012 609-49750-433300
1285779 835.50 05/15/2012 609-49750-425300
1286512 24.09 05/15/2012 609-49750-433300
1286512 2,380.40 05/15/2012 609-49750-425100
1286513 64.30 05/15/2012 609-49750-433300
1286513 53.30 05/15/2012 609-49750-425200
1286513 2,163.21 05/15/2012 609-49750-425300
1286513 re-sale 41.35 05/15/2012 609-49750-425400
1286514 41.98 05/15/2012 609-49750-425200
1289000 50.05 05/15/2012 609-49750-433300
1289000 2,309.65 05/15/2012 609-49750-425100
1289001 64.64 05/15/2012 609-49750-433300
1289001 2,359.63 05/15/2012 609-49750-425300
532208 -4.67 05/15/2012 609-49750-425300
532209 -11.03 05/15/2012 609-49750-425300
25,790.69Check Total:
Vendor:1266 KALTEC OF MINNESOTA INC Check Sequence: 62 ACH Enabled: False
69600 May 2012 Host and Manage TLS Networking Ph 1 479.87 05/15/2012 101-41920-430900
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
69601 May 2012 Monticello Air - Hosted Air Control Server 108.99 05/15/2012 655-49860-430930
588.86Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 63 ACH Enabled: False
107552 EDAPET - 2nd Veterinary CLinic GMEF Loan 486.00 05/15/2012 213-46301-430400
486.00Check Total:
Vendor:2700 LAMAR COMPANIES Check Sequence: 64 ACH Enabled: False
103023411 Contract No. 1574367 - view south side of 94W just before 25. 766.00 05/15/2012 609-49754-434990
766.00Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 65 ACH Enabled: False
4/19/12 LMCIT Claim #C0011314 date of loss 12/13/11 396.64 05/15/2012 101-49240-436990
396.64Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 66 ACH Enabled: False
5/1/12 LMCIT Claim #C0013410 date of loss 4/2/12 1,000.00 05/15/2012 101-49240-436990
1,000.00Check Total:
Vendor:2304 LEGACY MECHANICAL SERVICES LLC Check Sequence: 67 ACH Enabled: False
1856 Replaced seals in pump in pool mechanical room labor/supp 467.50 05/15/2012 226-45122-440440
467.50Check Total:
Vendor:2893 SHEILA LENZEN Check Sequence: 68 ACH Enabled: False
5/7/12 MCC membership reimbursement - medical issues 245.61 05/15/2012 226-45122-347910
5/7/12 MCC membership reimbursement - medical issues 16.89 05/15/2012 226-00000-208100
262.50Check Total:
Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 69 ACH Enabled: True
14687 (5) Animal charge 50.00 05/15/2012 101-42700-431990
50.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 70 ACH Enabled: False
130291 re-sale 401.44 05/15/2012 609-49750-425400
130291 re-sale 421.82 05/15/2012 609-49750-425500
823.26Check Total:
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1309 MARTIE'S FARM SERVICE INC Check Sequence: 71 ACH Enabled: False
415462 (20) straw 64.13 05/15/2012 101-42200-420700
64.13Check Total:
Vendor:2265 MCCOMB GROUP LTD Check Sequence: 72 ACH Enabled: True
4016 ZEDTMS - Ace Hardware 1,650.00 05/15/2012 213-46522-431990
4017 ZEDTMS - Block 34 2,220.84 05/15/2012 213-46522-431990
4018R Marketing 949.81 05/15/2012 213-46301-434600
4,820.65Check Total:
Vendor:1315 MCLAUGHLIN INVESTMENTS INC Check Sequence: 73 ACH Enabled: False
43845 (3) face piece lens; (3) harness assy; (2) speaking diaphragm 487.91 05/15/2012 101-42200-421990
43971 Truck/Jaws of Life - (5) gallon Mineral Base Oil 170.15 05/15/2012 101-42200-421990
658.06Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 74 ACH Enabled: True
4/23/12 City Council meeting recording 4/23/12 80.00 05/15/2012 101-41110-431990
80.00Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 75 ACH Enabled: False
Apr-12 April 2012 911 Wright Co 987.16 05/15/2012 655-00000-208170
987.16Check Total:
Vendor:1337 CORINNE MITCHELL Check Sequence: 76 ACH Enabled: True
4/19/12 Mileage reimbursement Aquatic Secion Mtg 4/19/12 C. Mitchell 44.95 05/15/2012 226-45122-433100
44.95Check Total:
Vendor:1341 MMKR Check Sequence: 77 ACH Enabled: False
30716 Progress billing - services completed through 3/31/12 19,500.00 05/15/2012 101-41540-430100
19,500.00Check Total:
Vendor:1351 MN FIRE SERVICE CERT BOARD Check Sequence: 78 ACH Enabled: False
1359 4/14/12 - (3) Firefighter I Cert Exam Geary; Moores; Olinger 225.00 05/15/2012 101-42200-443700
225.00Check Total:
Vendor:1358 MN RECREATION AND PARK ASSOCIATION Check Sequence: 79 ACH Enabled: False
7308 4/25/12 Pickleball Roundtable - J. Nemeth, S. Cahill 20.00 05/15/2012 226-45122-443300
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
20.00Check Total:
Vendor:1369 MONTICELLO CHAMBER OF COMMERCE Check Sequence: 80 ACH Enabled: False
4534a Walk N Roll 6/16/12 150.00 05/15/2012 655-49870-434600
4550a Parade Fee 50.00 05/15/2012 655-49870-434600
4591a Chamber lunch - Safety for your Business - M.B.L. 12.00 05/15/2012 101-46500-433200
212.00Check Total:
Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 81 ACH Enabled: False
4/11/12 (100) 3-pt. NCR Incident Report 113.29 05/15/2012 101-42200-420300
4/23/12 (35) Bylaws booklet 29.93 05/15/2012 101-42200-421990
143.22Check Total:
Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 82 ACH Enabled: False
771 NTTC - April 2012 22,433.78 05/15/2012 655-49860-430920
22,433.78Check Total:
Vendor:1393 NBP NORTHERN BUSINESS PRODUCTS INC Check Sequence: 83 ACH Enabled: False
439790-0 (6) pk post-it plags; (1) bx clasp env; (1) note disp; ect 207.65 05/15/2012 101-41940-420990
439790-0 (2) rm 20# pnk paper 9.81 05/15/2012 101-41940-420300
439790-1 (2) surge protectors 103.93 05/15/2012 101-41940-420990
440238-0 (2) pk labels; (1) pk lbl tape; (1) pk clear tape; ect 94.90 05/15/2012 226-45122-420990
440238-0 (10) rm 20# copy paper; (2) rm ltr paper 44.55 05/15/2012 226-45122-420300
440238-1 (1) pk lbl tape 54.35 05/15/2012 226-45122-420990
441663-0 (1) ct creamer 27.63 05/15/2012 101-41940-443990
441663-0 (1) dz blue pens; (1) pencil holder; (2) bx lgl pckt 91.93 05/15/2012 101-41940-420990
441663-0 (80) rm 20# copy paper 277.88 05/15/2012 101-41940-420300
442827-0 (2) pk bond roll 12.80 05/15/2012 217-41990-420990
444241-0 (6) 10oz duster spray 32.00 05/15/2012 101-41940-421100
444241-0 (1) pop-up note dispenser 15.13 05/15/2012 101-41940-420990
444241-1 (2) surge suppressors 128.25 05/15/2012 101-41940-420990
448124-0 (3) ct thermal roll 174.74 05/15/2012 609-49754-420990
448124-1 (1) pk "AA" batteries; (1) doc frame; (1) dz blk markers 49.15 05/15/2012 609-49754-420990
448124-1 (1) bx splenda; (1) ct suckers 82.68 05/15/2012 609-49754-443990
C439790-1 x/ref w/#439790-1 returned (2) surge protectors -103.93 05/15/2012 101-41940-420990
1,303.45Check Total:
Vendor:1150 NCH CORPORATION Check Sequence: 84 ACH Enabled: False
20566933 (20) mini fuses; (50) cable ties 108.79 05/15/2012 101-43127-421990
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
108.79Check Total:
Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 85 ACH Enabled: False
4/20/12 Account Number 7900 0440 6327 5196 1,000.00 05/15/2012 101-00000-155010
1,000.00Check Total:
Vendor:1771 NICROS INC Check Sequence: 86 ACH Enabled: False
04201202 (1) belay pulley; (4) super shuts; (4) bolts; (4) nuts 165.23 05/15/2012 226-45127-421710
165.23Check Total:
Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 87 ACH Enabled: False
20241 General - CCD Ordinance 2,871.56 05/15/2012 101-41910-431990
20241 General - Population Projections 522.55 05/15/2012 101-41910-431990
20242 ZKJELL - Kjellberg Accessory Storage CUP 582.20 05/15/2012 101-00000-220110
20242 PREDSN - Autumn Ridge - Kemp Replat 198.80 05/15/2012 101-41910-431990
20242 PREDSN - Cancer Center Garden 56.80 05/15/2012 101-41910-431990
20243 4/3/12 Planning Commission meeting 150.00 05/15/2012 101-41910-431990
20243 4/23/12 City Council meeting 150.00 05/15/2012 101-41910-431990
4,531.91Check Total:
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 88 ACH Enabled: False
260706 (3) pk fine pens; (1) 12v battery; (1) pk "C" batteries; ect 128.23 05/15/2012 101-43110-420990
261024 (5) 12v batteries 10.21 05/15/2012 101-43110-420990
614467 (2) pk file jackets; (1) pk "AA" batteries; (1) dz pens; ect 78.61 05/15/2012 101-43110-420990
217.05Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 89 ACH Enabled: True
44774 Labor/supp - re-wire exh fan, (1) switch; (2) EMT conn; ect 470.43 05/15/2012 101-43127-440100
44776 (3) ballasts; (18) wirenuts - labor 200.07 05/15/2012 609-49754-440100
670.50Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 90 ACH Enabled: True
120502010586 Voice - Wholesale Switching Services 918.50 05/15/2012 655-49860-430910
120502010586 Voice - Operator Services 171.18 05/15/2012 655-49860-430910
120502010586 Voice - Wholesale 800 Switched 267.42 05/15/2012 655-49860-430910
1,357.10Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 91 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
120502008669 Voice - Dips services 1,466.55 05/15/2012 655-49860-430910
1,466.55Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 92 ACH Enabled: True
010004212515 Ballfields - re-sale 6.64 05/15/2012 226-45203-425410
010004212515 re-sale 23.24 05/15/2012 226-45127-425410
29.88Check Total:
Vendor:1626 PAT KERNS WINE MERCHANTS Check Sequence: 93 ACH Enabled: False
8178 300.00 05/15/2012 609-49750-425300
300.00Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 94 ACH Enabled: False
8347523-IN 15.00 05/15/2012 609-49750-433300
8347523-IN 901.31 05/15/2012 609-49750-425300
8347565-IN 2.25 05/15/2012 609-49750-433300
8347565-IN 27.17 05/15/2012 609-49750-425100
945.73Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 95 ACH Enabled: False
2229160 65.57 05/15/2012 609-49750-433300
2229160 4,389.89 05/15/2012 609-49750-425100
2229161 52.82 05/15/2012 609-49750-433300
2229161 1,410.00 05/15/2012 609-49750-425300
2229161 re-sale 119.95 05/15/2012 609-49750-425400
2231487 11.12 05/15/2012 609-49750-433300
2231487 688.00 05/15/2012 609-49750-425300
2231488 51.43 05/15/2012 609-49750-433300
2231488 273.00 05/15/2012 609-49750-425100
2231488 1,114.50 05/15/2012 609-49750-425300
2231488 re-sale 166.95 05/15/2012 609-49750-425400
2232736 102.46 05/15/2012 609-49750-433300
2232736 7,632.78 05/15/2012 609-49750-425100
2232737 75.06 05/15/2012 609-49750-433300
2232737 2,962.00 05/15/2012 609-49750-425300
2233292 55.61 05/15/2012 609-49750-433300
2233292 2,574.32 05/15/2012 609-49750-425300
2235021 9.73 05/15/2012 609-49750-433300
2235021 223.75 05/15/2012 609-49750-425300
3481215 -5.56 05/15/2012 609-49750-433300
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 16
Invoice No Description Amount Payment Date Acct Number Reference
3481215 -125.00 05/15/2012 609-49750-425100
3481592 -1.39 05/15/2012 609-49750-433300
3481592 -25.55 05/15/2012 609-49750-425300
21,821.44Check Total:
Vendor:1852 POWER & TEL Check Sequence: 96 ACH Enabled: True
5174858-00 utx - (5000) cable RG-6 box blk T660-V 02360V7 boxes 506.97 05/15/2012 656-49877-421800
506.97Check Total:
Vendor:1852 POWER & TEL Check Sequence: 97 ACH Enabled: True
5174366-00 utx - (5000) cable CAT5E 4pr 24ga CMX Gry Box 756.70 05/15/2012 656-49877-421800
756.70Check Total:
Vendor:2889 QUALITY REFRIGERATION Check Sequence: 98 ACH Enabled: False
74401 Ice Machine - (1) dimp valve; 1/2 qt ice machine cleaner - labor 678.24 05/15/2012 226-45122-440440
678.24Check Total:
Vendor:1455 RED'S MARATHON Check Sequence: 99 ACH Enabled: False
4/29/12 (2) tire stems; (2) tire mountings 21.28 05/15/2012 101-45201-422200
21.28Check Total:
Vendor:1455 RED'S MARATHON Check Sequence: 100 ACH Enabled: False
4/29/12 FNM Gasoline 115.00 05/15/2012 655-49870-421200
115.00Check Total:
Vendor:2331 ROBIN K REICHEL Check Sequence: 101 ACH Enabled: False
833230 Spring 2012 Wine Tasting Event - catering 2,789.33 05/15/2012 609-49754-425550
2,789.33Check Total:
Vendor:1462 ROCK STAR GOURMET INC Check Sequence: 102 ACH Enabled: False
2413 re-sale 125.40 05/15/2012 226-45127-425410
125.40Check Total:
Vendor:1468 RUFF TUFF PRODUCTS LLC Check Sequence: 103 ACH Enabled: False
12-04423 utx - (1) 2009 Ford saddle blanket; (2) fabric pocket front 131.39 05/15/2012 602-49490-422110
12-04426 utx - (1) 2000 Ford saddle blanket; (1) fabric pocket front 104.23 05/15/2012 601-49440-422110
12-04428 utx - (1) 1999 Ford saddle blanket; (1) fabric pocket front 123.78 05/15/2012 101-45201-422110
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 17
Invoice No Description Amount Payment Date Acct Number Reference
12-04429 utx - (1) 1999 Ford saddle blanket; (1) fabric pocket front 104.23 05/15/2012 101-45201-422110
463.63Check Total:
Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 104 ACH Enabled: True
A19663 (1) refurbished door closer 37.41 05/15/2012 601-49440-422300
37.41Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 105 ACH Enabled: True
5/15/12 Contract 1,520.13 05/15/2012 101-42700-431200
1,520.13Check Total:
Vendor:2896 SGA GROUP INC Check Sequence: 106 ACH Enabled: False
120418 ZZPTDP - (2.5) hr Recreational Site Plan exhibit for DNR Grant 250.00 05/15/2012 101-41910-431990
250.00Check Total:
Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 107 ACH Enabled: False
Qtr 1 2012 PEG PEG Capitol Fees - Qtr 1 2012 2,684.30 05/15/2012 655-00000-341180
2,684.30Check Total:
Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 108 ACH Enabled: False
Qtr 1 2012 Fran FiberNet Francise Fees - Qtr 1 2012 8,821.54 05/15/2012 655-00000-332732
8,821.54Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 109 ACH Enabled: False
0253904991 Document shredding 768.00 05/15/2012 101-41940-431990
768.00Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 110 ACH Enabled: False
690641 Firehall cleaning 4/5 - 4/21/12 100.00 05/15/2012 101-42200-431100
100.00Check Total:
Vendor:2603 SPECIALTY TURF & AG, INC Check Sequence: 111 ACH Enabled: False
I32190 (112) 50# bags game time white striping 510.86 05/15/2012 101-45203-421990
510.86Check Total:
Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 112 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 18
Invoice No Description Amount Payment Date Acct Number Reference
218277BAL x/ref w/#218277 (4) ct wipes were added after invoice was paid 193.91 05/15/2012 226-45122-421100
218730 (4) XL vests; (10) mirrors; (10) anti-fog 71.82 05/15/2012 101-45201-420650
218730 (1) cs can liners 43.52 05/15/2012 101-45201-421650
218730 (2) cs clear can liners 53.22 05/15/2012 101-43127-422100
218943 (5) cs RI towels; (5) cs 9" tissue; (3) cs hair & body wash 764.42 05/15/2012 226-45122-421990
218943 (3) cs can liners; (2) cs wipes 165.77 05/15/2012 226-45122-421100
218944 (1) soap disp 8.34 05/15/2012 226-45122-421990
218945 (1) cs 8 oz cups; (1) cs forks; (1) cs 9" plates; (1) cs cap cup 109.34 05/15/2012 226-45127-425410
219174 (20) cold compress 28.00 05/15/2012 226-45122-421990
219174 (20) cold compress 28.00 05/15/2012 226-45203-421990
219175 (6) bx "AA" batteries; (2) 3/1250ml hair & body wash 111.26 05/15/2012 226-45122-421990
219175 (3) ext duster; (1) 10 bx urinal screens; (1) 4/1 gal detergent 430.02 05/15/2012 226-45122-421100
219176 (1) cs 8 oz cups; (1) cs 9" plates 49.88 05/15/2012 226-45127-425410
219177 (2) cs 1 ply tissue 138.15 05/15/2012 101-43120-422400
219267 (1) cs can liners 32.53 05/15/2012 226-45122-421100
219416 (1) cs bleach; (3) cs can liners; (2) cs wipes; ect 241.88 05/15/2012 226-45122-421100
219416 (40) compress; (2) 3/1250ml hdwash; (2) 3/1250ml hair/body wash 379.24 05/15/2012 226-45122-421990
219416 (1) 14x14 lockout; (1) 25 ct lockout tags 84.40 05/15/2012 226-45122-422990
219417 (2) cs 16 oz cups 97.18 05/15/2012 226-45203-425410
219418 (10) bx dsp gloves; (1) cs 9" plates 99.98 05/15/2012 226-45127-425410
219419 (1) XL lime vest 9.73 05/15/2012 101-45201-420650
219640 (1) cs popcorn bags 67.24 05/15/2012 226-45127-425410
219641 (1) squeegee blade; (1) rear repl blade 147.03 05/15/2012 226-45122-422100
219641 (2) cs handwash 100.87 05/15/2012 226-45122-421990
219641 (1) cs bleach; (1) 6/gal distilled water; (2) cs can liners; ect 229.13 05/15/2012 226-45122-421100
219643 (5) cs paper towels; (1) cs can liners; (1) cs XL disp gloves 250.45 05/15/2012 101-45201-421990
3,935.31Check Total:
Vendor:2704 STAR TRIBUNE MEDIA INTERMEDIATE HOLDINGS CO II Check Sequence: 113 ACH Enabled: False
1000218300 3x5.25 ad 2012 Spring Wine sale 1,496.25 05/15/2012 609-49754-434990
1,496.25Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 114 ACH Enabled: False
1883769 (2) bale qrt bags; (1) bale 20# bags; (3) bale 12# bags 179.51 05/15/2012 609-49750-443990
1883769 (1) cs knives; (1) cs 12 oz cups; (1) cs 2p tissue; ect 166.68 05/15/2012 609-49754-421990
346.19Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 115 ACH Enabled: True
687187 re-sale 238.00 05/15/2012 609-49750-425400
687206 23,971.13 05/15/2012 609-49750-425200
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 19
Invoice No Description Amount Payment Date Acct Number Reference
688395 re-sale 104.05 05/15/2012 609-49750-425400
688409 10,626.10 05/15/2012 609-49750-425200
34,939.28Check Total:
Vendor:2399 TOP LINE ADVERTISING INC Check Sequence: 116 ACH Enabled: False
11304 (2) 4'x8' poly metal w/ digital graphics & 75"x8" rider & post 1,050.00 05/15/2012 213-46301-421990
1,050.00Check Total:
Vendor:2397 TOWMASTER Check Sequence: 117 ACH Enabled: False
338552 All components mounted on Mack truck 114,685.43 05/15/2012 240-49200-455010
114,685.43Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 118 ACH Enabled: False
3/7/12 Deposit Permit #42 - UB delinquent notices overpayment -0.01 05/15/2012 602-49490-432200
4/23/12 Deposit Permit #42 - UB Qtr 1 2012 (1/2) 797.97 05/15/2012 602-49490-432200
4/23/12 Deposit Permit #42 - UB Qtr 1 2012 (1/2) 797.97 05/15/2012 601-49440-432200
1,595.93Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 119 ACH Enabled: False
1163 Data - DOA Transport June 2012 2,250.00 05/15/2012 655-49860-430930
1163 Data - XO Comm connection May 2012 250.00 05/15/2012 655-49860-430930
2,500.00Check Total:
Vendor:2429 VERIZON WIRELESS Check Sequence: 120 ACH Enabled: False
2732544986 763-688-5387 4/21-5/20/12 26.02 05/15/2012 101-41920-432100
2732544986 763-688-5616; 763-688-5936 4/21-5/20/12 52.04 05/15/2012 101-43115-432100
2732544986 763-954-1070 4/21-5/20/12 26.02 05/15/2012 101-43120-432100
2732544986 763-954-1076 4/21-5/20/12 26.02 05/15/2012 101-43110-432100
130.10Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 121 ACH Enabled: False
25222933 re-sale 142.40 05/15/2012 609-49750-425400
25223043 re-sale 240.00 05/15/2012 609-49750-425400
382.40Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 122 ACH Enabled: False
55718-IN 14.00 05/15/2012 609-49750-433300
55718-IN 1,005.50 05/15/2012 609-49750-425100
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 20
Invoice No Description Amount Payment Date Acct Number Reference
55718-IN 160.00 05/15/2012 609-49750-425300
1,179.50Check Total:
Vendor:1561 WATER LABORATORIES INC Check Sequence: 123 ACH Enabled: False
3011 April 2012 Water Samples 255.00 05/15/2012 601-49440-422740
255.00Check Total:
Vendor:1564 BRIAN WELDON Check Sequence: 124 ACH Enabled: True
4/23/12 Mileage Reimbursement 2/13/12 - 4/23/12 12.77 05/15/2012 226-45122-433100
12.77Check Total:
Vendor:2533 WELLS FARGO BANK NA Check Sequence: 125 ACH Enabled: False
7434677 Accout HBS000724 1/1-3/31/12 HSA Administration 326.25 05/15/2012 101-49240-413500
326.25Check Total:
Vendor:1569 WEST SUBURBAN OFFICIALS ASSOC Check Sequence: 126 ACH Enabled: False
57 (8) games 5/8/12-5/14/12 Men's Hockey 592.00 05/15/2012 226-45127-430160
592.00Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 127 ACH Enabled: False
297788-00 36.30 05/15/2012 609-49750-433300
297788-00 1,864.00 05/15/2012 609-49750-425300
1,900.30Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 128 ACH Enabled: False
407068 1.63 05/15/2012 609-49750-433300
407068 144.00 05/15/2012 609-49750-425300
407671 8.34 05/15/2012 609-49750-433300
407671 510.50 05/15/2012 609-49750-425300
664.47Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 129 ACH Enabled: False
736461 5.80 05/15/2012 609-49750-433300
736461 325.76 05/15/2012 609-49750-425300
736462 240.00 05/15/2012 609-49750-425300
736463 7.25 05/15/2012 609-49750-433300
736463 476.96 05/15/2012 609-49750-425100
738349 26.10 05/15/2012 609-49750-433300
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 21
Invoice No Description Amount Payment Date Acct Number Reference
738349 2,514.53 05/15/2012 609-49750-425300
740096 13.05 05/15/2012 609-49750-433300
740096 1,243.28 05/15/2012 609-49750-425100
858531 -72.78 05/15/2012 609-49750-425100
859320 -37.32 05/15/2012 609-49750-425300
4,742.63Check Total:
Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 130 ACH Enabled: False
39042 11C006 - Natatoruim Improvmts Ph 2 - Contract 2,130.00 05/15/2012 226-45122-453010
39042 11C006 - Natatoruim Improvmts Ph 2 - Reimbursables 188.88 05/15/2012 226-45122-453010
2,318.88Check Total:
Vendor:1657 WORLD CLASS WINES INC Check Sequence: 131 ACH Enabled: False
1738475 4.38 05/15/2012 609-49750-433300
1738475 330.02 05/15/2012 609-49750-425300
1750411 2.92 05/15/2012 609-49750-433300
1750411 383.37 05/15/2012 609-49750-425100
1774209 39.79 05/15/2012 609-49750-433300
1774209 2,813.34 05/15/2012 609-49750-425100
1774209 1,163.32 05/15/2012 609-49750-425300
1788216 34.38 05/15/2012 609-49750-433300
1788216 1,878.72 05/15/2012 609-49750-425100
1788216 1,152.00 05/15/2012 609-49750-425300
7,802.24Check Total:
Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 132 ACH Enabled: False
055-12 2012 Assessment Contract 49,599.50 05/15/2012 101-41550-431250
49,599.50Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 133 ACH Enabled: True
Patrol-12-5 May 2012 94,763.50 05/15/2012 101-42100-430500
94,763.50Check Total:
Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 134 ACH Enabled: False
4/26/12 HADCO lights @ East 7th St 357.75 05/15/2012 101-43160-431900
357.75Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 135 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 22
Invoice No Description Amount Payment Date Acct Number Reference
101009077 State Aid Network - general-2012 MSAS Need Update; Signal Study 123.75 05/15/2012 101-43111-430300
116061149 Z25S1M - Trafic Eng Serv - traffic study meetings/discussions 342.50 05/15/2012 101-43111-430300
116061149 ZRCFOS - Trafic Eng Serv - traffic study meetings/discussions 1,096.00 05/15/2012 101-43111-430300
149442017 11C001 - 2011 Street Reconst - Ph 3 - pay voucher 356.50 05/15/2012 400-43300-459010
149448013 ZRCFOS - Fallon Overpass Prelim Design - proj mgmt/coord 1,712.50 05/15/2012 101-43111-430300
149448013 ZRCFOS - Fallon Overpass Prelim Design - drawing/layouts 321.00 05/15/2012 101-43111-430300
14945701 12C001 - 2012 Rural Road Impr - proj mgmt/coord 2,096.50 05/15/2012 400-43300-459010
14945701 12C001 - 2012 Rural Road Impr - report/feasibility study 553.50 05/15/2012 400-43300-459010
14945701 12C001 - 2012 Rural Road Impr - 2-Person Coring Crew 1,980.00 05/15/2012 400-43300-459010
8,582.25Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 136 ACH Enabled: False
4/30/12 51-6505907-2 70.23 05/15/2012 101-43140-438100
4/30/12 51-6505908-3 17.84 05/15/2012 101-42500-438100
4/30/12 51-6505916-3 13,227.59 05/15/2012 101-43160-438100
5/1/12 51-6505905-0 5,554.58 05/15/2012 601-49440-438100
5/3/12 51-6505906-1 1,098.15 05/15/2012 602-49490-438100
5/3/12 51-6505914-1 837.67 05/15/2012 101-43127-438100
20,806.06Check Total:
Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 137 ACH Enabled: True
0250766694 Data - www access 5/1-5/31/12 7,587.00 05/15/2012 655-49860-430930
7,587.00Check Total:
Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 138 ACH Enabled: True
0250768050 Data - www access 5/1-5/31/12 9,248.20 05/15/2012 655-49860-430930
9,248.20Check Total:
Vendor:2732 YELLOW PAGES Check Sequence: 139 ACH Enabled: False
1955571-26-01 4/17-7/16/12 National & Regional Yellow Pages 229.00 05/15/2012 655-49870-434990
229.00Check Total:
Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 140 ACH Enabled: False
3293 5/12 Voice - back office services 5/1-5/31/12 1,932.00 05/15/2012 655-49860-430910
3293 5/12 Voice - Cost Recovery Surcharges - MRC 24.51 05/15/2012 655-49860-430910
1,956.51Check Total:
Vendor:2702 DAVE ZELAZNY Check Sequence: 141 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 23
Invoice No Description Amount Payment Date Acct Number Reference
04/26/12 Mileage reimbursement 3/8/12 thru 4/26/12 33.86 05/15/2012 226-45122-433100
33.86Check Total:
Vendor:1590 ANNIE ZIMMERMAN Check Sequence: 142 ACH Enabled: True
5/3-5/4/12 Reimb mileage; meals - Excel classes - Mpls 116.49 05/15/2012 101-41520-433100
116.49Check Total:
Total for Check Run:
Total of Number of Checks:
602,415.82
142
AP-Computer Check Proof List by Vendor (05/09/2012 - 10:52 AM)Page 24
User:
Printed:04/25/2012 - 9:08AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00204.04.2012
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 1 ACH Enabled: False
1725241 5.75 04/25/2012 226-45122-433300
1725241 89.24 04/25/2012 226-45127-421460
1725241 re-sale 719.92 04/25/2012 226-45127-425410
1725242 re-sale 101.31 04/25/2012 226-45203-425410
916.22Check Total:
Vendor:1041 ARCTIC GLACIER INC Check Sequence: 2 ACH Enabled: False
402211013 re-sale 93.00 04/25/2012 609-49750-425500
93.00Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 3 ACH Enabled: False
73148700 14.30 04/25/2012 609-49750-433300
73148700 793.10 04/25/2012 609-49750-425100
73148700 45.52 04/25/2012 609-49750-425300
852.92Check Total:
Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 4 ACH Enabled: False
1355260 (17) pizzas 85.00 04/25/2012 226-45127-421460
1355260 (43) pizzas 215.00 04/25/2012 226-45127-425410
300.00Check Total:
Vendor:1067 BERNICK'S Check Sequence: 5 ACH Enabled: False
144683CRD x/ref w/#144683 -24.00 04/25/2012 226-45127-425410
155460 Ballfields re-sale 51.00 04/25/2012 226-45203-425410
155463 re-sale 63.00 04/25/2012 609-49750-425400
155464 565.75 04/25/2012 609-49750-425200
155467 re-sale 343.81 04/25/2012 226-45127-425410
81847 Ballfields re-sale 40.32 04/25/2012 226-45203-425410
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
1,039.88Check Total:
Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 6 ACH Enabled: False
8988 1,200.00 04/25/2012 609-49750-425300
1,200.00Check Total:
Vendor:2654 CENTURYLINK Check Sequence: 7 ACH Enabled: False
L04003703712092 Voice - CABS 4/1-4/30/12 115.13 04/25/2012 655-49860-430910
115.13Check Total:
Vendor:2885 PATRICIA CINA Check Sequence: 8 ACH Enabled: False
Refund FiberNet Monticello acct # 66106 102.71 04/25/2012 655-00000-115040
102.71Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 9 ACH Enabled: False
1018519BAL x/ref w/#1018519 16.80 04/25/2012 609-49750-425200
1021250 483.06 04/25/2012 609-49750-425100
1021826 22,275.57 04/25/2012 609-49750-425200
1021826 re-sale 84.00 04/25/2012 609-49750-425400
1021875 14,053.46 04/25/2012 609-49750-425200
1021894 1,315.30 04/25/2012 609-49750-425200
3688 -39.00 04/25/2012 609-49750-425200
3757 392.00 04/25/2012 226-45203-425200
3881 166.00 04/25/2012 226-45203-425200
38,747.19Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 10 ACH Enabled: True
646720 1,186.15 04/25/2012 609-49750-425200
1,186.15Check Total:
Vendor:1188 FORESTEDGE WINERY Check Sequence: 11 ACH Enabled: False
2044 332.40 04/25/2012 609-49750-425300
332.40Check Total:
Vendor:1251 INTERNET CODE LISTING SERVICE Check Sequence: 12 ACH Enabled: False
CE172462 Annual website search enginge listing 5/1/12 - 5/1/13 40.00 04/25/2012 226-45122-430920
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
40.00Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 13 ACH Enabled: False
1275284 74.37 04/25/2012 609-49750-433300
1275284 6,338.65 04/25/2012 609-49750-425100
1276490 140.96 04/25/2012 609-49750-433300
1276490 10,390.37 04/25/2012 609-49750-425100
1276491 112.59 04/25/2012 609-49750-433300
1276491 4,834.20 04/25/2012 609-49750-425300
1276491 re-sale 27.45 04/25/2012 609-49750-425400
1276492 41.98 04/25/2012 609-49750-425200
1278861 61.15 04/25/2012 609-49750-433300
1278861 5,633.43 04/25/2012 609-49750-425100
1278862 40.76 04/25/2012 609-49750-433300
1278862 1,452.99 04/25/2012 609-49750-425300
29,148.90Check Total:
Vendor:2884 KALWAY CONSTRUCTION Check Sequence: 14 ACH Enabled: False
Refund Recpt 43156 check# 19700 1,280.00 04/25/2012 601-00000-220111
Refund Allocate 11/1/11 water use deposit -95.63 04/25/2012 601-49440-371120
Refund Allocate 11/1/11 water deposit - equipment rental -640.00 04/25/2012 601-00000-347110
Refund Allocate 11/1/11 water deposit -50.58 04/25/2012 601-00000-208100
493.79Check Total:
Vendor:1308 MARCO INC Check Sequence: 15 ACH Enabled: False
201392933 4/10 - 5/10/12 5,415.51 04/25/2012 101-41940-431900
5,415.51Check Total:
Vendor:1395 NEXTEL WEST CORP Check Sequence: 16 ACH Enabled: False
571273315-125 3/13 - 4/12/12 54.64 04/25/2012 101-42400-432100
571273315-125 3/13 - 4/12/12 64.44 04/25/2012 101-42700-432100
571273315-125 3/13 - 4/12/12 65.82 04/25/2012 101-43110-432100
571273315-125 3/13 - 4/12/12 17.98 04/25/2012 101-43111-432100
571273315-125 3/13 - 4/12/12 25.46 04/25/2012 101-43115-432100
571273315-125 3/13 - 4/12/12 78.08 04/25/2012 101-43120-432100
571273315-125 3/13 - 4/12/12 60.59 04/25/2012 101-45201-432100
571273315-125 3/13 - 4/12/12 65.59 04/25/2012 226-45122-432100
571273315-125 3/13 - 4/12/12 174.01 04/25/2012 601-49440-432100
571273315-125 3/13 - 4/12/12 53.32 04/25/2012 602-49490-432100
571273315-125 3/13 - 4/12/12 530.85 04/25/2012 655-49870-432100
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
1,190.78Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 17 ACH Enabled: True
010004211117 re-sale 29.88 04/25/2012 226-45127-425410
29.88Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 18 ACH Enabled: False
2225729 247.42 04/25/2012 609-49750-433300
2225729 15,912.83 04/25/2012 609-49750-425100
2226585 26.19 04/25/2012 609-49750-433300
2226585 2,142.36 04/25/2012 609-49750-425100
2226586 22.93 04/25/2012 609-49750-433300
2226586 807.99 04/25/2012 609-49750-425300
19,159.72Check Total:
Vendor:1745 THE STANDARD Check Sequence: 19 ACH Enabled: False
00 147036 0001 Mary 2012 Life insurance premiums 2,144.81 04/25/2012 101-00000-217066
2,144.81Check Total:
Vendor:1518 TDS TELECOM Check Sequence: 20 ACH Enabled: False
271-3248 4/12 11.67 04/25/2012 217-41990-432100
11.67Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 21 ACH Enabled: True
684723 re-sale 55.60 04/25/2012 609-49750-425400
684734 19,953.65 04/25/2012 609-49750-425200
684845 re-sale 61.75 04/25/2012 609-49750-425500
685851 16,753.30 04/25/2012 609-49750-425200
685853 301.20 04/25/2012 609-49750-425300
37,125.50Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 22 ACH Enabled: False
25222824 re-sale 205.90 04/25/2012 609-49750-425400
205.90Check Total:
Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 23 ACH Enabled: False
12100-21306 4/10-5/9/12 Intrastate usage charges 74.42 04/25/2012 655-49860-430910
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
74.42Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 24 ACH Enabled: False
405790 41.00 04/25/2012 609-49750-433300
405790 2,772.25 04/25/2012 609-49750-425300
2,813.25Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 25 ACH Enabled: False
733100 18.85 04/25/2012 609-49750-433300
733100 1,031.50 04/25/2012 609-49750-425300
733577 3,717.13 04/25/2012 609-49750-425100
858464 -25.84 04/25/2012 609-49750-425100
4,741.64Check Total:
Vendor:1657 WORLD CLASS WINES INC Check Sequence: 26 ACH Enabled: False
1750425 38.96 04/25/2012 609-49750-433300
1750425 4,961.48 04/25/2012 609-49750-425100
1750425 156.00 04/25/2012 609-49750-425300
5,156.44Check Total:
Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 27 ACH Enabled: False
4/18/12 (14) lights School Blvd 4/16-5/15/12 193.90 04/25/2012 101-43160-431900
4/18/12 (30) lights School Blvd 4/16-5/15/12 415.50 04/25/2012 101-43160-431900
4/18/12 Chelsea Rd E 4/16-5/15/12 180.00 04/25/2012 101-43160-431900
4/18/12 (9) lights 7th St & Highland 4/16-5/15/12 90.00 04/25/2012 101-43160-431900
4/18/12 Cedar St Dundas to Chelsea 4/16-5/15/12 124.65 04/25/2012 101-43160-431900
4/18/12 School Blvd Fenning/18/Edmonson 4/16-5/15/12 372.00 04/25/2012 101-43160-431900
1,376.05Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 28 ACH Enabled: False
4/17/12 51-6505909-4 159.32 04/25/2012 217-41990-438100
4/18/12 51-6505912-9 67.10 04/25/2012 101-42700-438100
4/18/12 51-0395766-0 232.64 04/25/2012 601-49440-438100
4/18/12 51-6505907-2 62.66 04/25/2012 101-43140-438100
4/18/12 51-9069641-8 1,581.61 04/25/2012 655-49870-438100
4/19/12 51-0238874-9 82.31 04/25/2012 101-43160-438100
4/19/12 51-0238890-9 89.71 04/25/2012 101-43160-438100
4/19/12 51-7780310-4 49.61 04/25/2012 101-41940-438100
4/19/12 51-9348896-7 260.83 04/25/2012 101-41940-438100
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
4/20/12 51-9391437-3 256.60 04/25/2012 101-41941-438100
4/20/12 51-6505911-8 2,242.58 04/25/2012 101-41940-438100
4/20/12 51-6505911-8 9,739.25 04/25/2012 226-45122-438100
4/20/12 51-6505911-8 576.67 04/25/2012 101-45175-438100
4/20/12 51-6505911-8 256.30 04/25/2012 101-42800-438100
4/20/12 51-4271112-2 895.48 04/25/2012 211-45501-438100
4/20/12 51-6505910-7 1,569.18 04/25/2012 609-49754-438100
4/20/12 51-6505913-0 462.25 04/25/2012 101-42200-438100
18,584.10Check Total:
Total for Check Run:
Total of Number of Checks:
172,597.96
28
AP-Computer Check Proof List by Vendor (04/25/2012 - 9:08 AM)Page 6
CityCouncilAgenda:05/14/12
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Tim Ernst Streets Maintenance Operator Streets 4/23 FT
Kari-Lynn Natysin Guest Service MCC 4/23 PT
Jon Hirschey Streets Maintenance Operator Streets 5/2 Seasonal
Jena Cox Customer Care Consultant FNM 4/30 PT
Samuel Bauer Custodian MCC 4/25 PT
Derek Doeherty Climbing Wall Attendant MCC 4/25 PT
Richard Kothenbeutel Climbing Wall Attendant MCC 4/27 PT
Herbert Schoenborn Parks Maintenance Parks 4/30 Seasonal
Frank Robinson Parks Maintenance Parks 4/30 Seasonal
Scott Iano Parks Maintenance Parks 5/7 Seasonal
Name Reason Department Last Day Class
Theodore Brakob Voluntary MCC 3/31 PT
Taylor Cofield Voluntary MCC 4/19 PT
Jacob Galvin Voluntary MCC 4/6 PT
Rachael Boedeker Voluntary MCC 4/29 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
Book1: 5/8/2012
CouncilAgenda:05/14/11
1
5C.Considerationofapprovingannualliquorlicenserenewalsfor2012-2013,
contingentuponpaymentoffeesandcompletionofrequiredforms (CS/JO)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoapprovetheliquorlicenserenewalsfor2012-2013aslisted
below,contingentuponthebusinessescompletingtherenewalprocessandpayingthe
licensefees.Thebusinesseslistedarethecurrentlicenseholdersonrecordanditis
assumedtheywillrenew.Ifabusinesshaschangedtheirnameorownership,theywould
needtocompleteanewlicenseapplicationforapprovalbytheCityCouncilinaddition
tocompletingtherenewalforms.
Financestaffpreparesthebillingsandwewillsendthemailingstotheliquorlicense
holdersonFriday.Aletterwasenclosedwitheachinvoiceexplainingthedocumentsthat
areneededforprocessingtherenewalandinvitingthemtocontactstaffwithany
questions.TheduedatefortherenewalsisJune4th,whichgivestheCityamonthfor
processingbeforethenewlicensingperiodstartsonJuly1st.Whentheinvoicesand
paperworkarereturned,staffreviewseachrenewalandensuresthatpaperworkis
completedincompliancewithStateAlcohol&Gamblingrulesandstatelaws.Renewal
formsaresenttotheCountySheriffforverificationandsignature.Thecompleted
renewalsaresenttotheStateAlcohol&GamblingDivisionfortheirstampofapproval,
whichallowsthelicenseholderstopurchasealcoholicbeveragesfromapproved
wholesalers.TheCityisresponsibleforissuingtheannuallicensesandsendingthemto
thelicensedpremises,wheretheyaretobedisplayedonsite.
Thefollowinglicensesaresubmittedforapproval:
Liquor-On-Sale(fee$3,750)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp)
3.BuffaloWildWingsGrill&Bar(BlazinWingsInc)
4.CapitanPanchoVilla(ICEnterprisesLLC)
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc)
6.CornerstoneCafé&CateringCompany
7.Hawk’sSportsBar&Grill
8.MonticelloCountryClubInc
9.MonticelloLiquors,Inc
10.RanchoGrandeMexicanRestaurantInc.#2
11.RiverCityExtreme(RiverCityLanesAcquisitionGroup,Inc)
12.TheStationBar&Grill(TDDCLLC)
Liquor–On-Sale,Sunday(fee$200)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp)
3.BuffaloWildWingsGrill&Bar(BlazinWingsInc)
4.CapitanPanchoVilla(ICEnterprisesLLC)
CouncilAgenda:05/14/11
2
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc)
6.CornerstoneCafé&CateringCompany
7.Hawk’sSportsBar&Grill
8.MonticelloCountryClubInc
9.MonticelloLiquors,Inc
10.RanchoGrandeMexicanRestaurantInc.#2
11.RiverCityExtreme(RiverCityLanesAcquisitionGroup,Inc)
12.TheStationBar&Grill(TDDCLLC)
13.VFWClub#8731
14.AmericanLegionClub#260
Liquor-Wine/StrongBeerCombination($1,200)
1.BluestoneGrille(PaulyCompanies,Inc)
Liquor-Club(fee-setbystatutebasedonmembership)
1.VFW#8731(ClubDorchester)-$500
2.AmericanLegion#260-$500
3.2%Beer-On-Sale(fee$275)
1.CityofMonticello/MonticelloCommunityCenter(Concessionsat
Ballfields)
2.ChinaBuffet(Lin,Chuan)
3.BluestoneGrille(PaulyCompanies,Inc)
3.2%Beer-Off-Sale(fee$100)
1.CubFoods(Monticello1998LLC)
2.TargetStoreT-2180
3.Wal-MartStoresInc
4.SuperAmerica#4479(NorthernTierRetailLLC)
5.KwikTripInc
A1.BudgetImpact:Thefeesestablishedfortheannualrenewalsareintendedto
coverthecostsoftherenewalprocessing.
A2.StaffWorkloadImpact:Financestaffpreparesthebillingsandmailsthemout.
OtherCitystaffassistswiththereviewprocessandthenissuesthelicensesafter
allstepsarecompleted.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethelicenserenewalsfor2012-2013effectiveJuly1,2012to
June30,2013,contingentuponapplicantsprovidingthecompletedrenewalform,
applicationforliquorlicense,insuranceinformation,andpaymentofliquor
licensefees.
2.Motiontodenyallorselectedlicenserenewalsatthistime.
CouncilAgenda:05/14/11
3
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.Citystaffconsidersallofthesebusinesseseligiblefor
renewaloftheirlicenses.
WrightCountyrecentlyconductedalcoholcompliancechecksofourlicensedbusinesses
and2businessesfailedthechecks.Wehavejustreceiveddocumentationfromthe
Countyandthebusinessesthatfailedwillbefined$750accordingtoCityResolution
#2005-3.Failureofcompliancechecksdonotnecessarilyimpacttherenewalprocess
unlessCouncilshouldwishtoconsidersuspendingorrevokingliquorlicensesforthose
businesses,whichwouldrequireahearingprocess.
D.SUPPORTINGDATA:
Copiesofrenewalletterssenttobusinesses
CopyofResolution#2005-3
1
May 11, 2012
TO: On-Sale Liquor License holders - City of Monticello
FROM: Cathy Shuman & Kerry Burri, City Clerk’s Office
RE: 2012-2013 ON-SALE liquor licenses
Enclosed you will find an invoice for your liquor license renewal. License renewals are due and payable
no later than June 4, 2012. Payment by the deadline will allow time to process the renewal applications,
get them approved by City Council, and then to the state for processing. The following forms are to be
submitted along with your payment no later than June 4th. These forms are required by the State of
Minnesota in order to process a valid liquor license.
1) To provide accurate information for the City and to verify compliance with state liquor licensing
guidelines, the City is requesting that ALL liquor license holders review the application from last
year (copy enclosed). Minor changes can be noted on the form and initialed. Please return the
application copy which will be kept on file by the City. Note: If you have made changes to your
business name, trade name, any owners, or premises location/address, it is required to complete a
new application and get approval for a new license. Please contact Kerry at 763.271.3206 if you
need a new application form.
Note: If you serve or sell liquor in areas outside of the building itself, the area must be “compact
and contiguous to the building” according to state statutes. It is required to list, on the application,
all areas where you sell and serve alcohol. Please make sure to list any outside areas in addition to
the building address, and note “and all catered events” if you have a beverage caterer’s permit. (It
might be helpful to include a simple drawing showing location and measurements of areas outside
the building.) If you fail to provide this information and it is not listed on your insurance
certificate, you could be liable for incidents involving alcohol that take place in these areas outside
of your establishment.
2) All businesses licensed for on-sale beer, wine or liquor sales in the City of Monticello must provide
a certificate of liquor liability insurance with effective dates of July 1, 2012 to June 30, 2013.
Please note that this must be a “certificate of insurance” document. You can make a copy of your
original or have your insurance representative fax a copy to the City at 763 -295-4404, Attn Kerry.
(continued)
2
a) The state requires the insurance policy to coincide with the city’s coverage period of the
liquor license, which is July 1 to June 30.
b) The state requires the name on the insurance policy to exactly match the licensee name on
the renewal form.
c) The address for the liquor liability insurance must list the address of the licensed premises
and NOT a home or other business address.
d) The full premises description must be shown on your insurance certificate to cover liability
for sales inside and outside of the licensed premises. (Those with state caterer’s permits
should also list “and all catered events.”) Usually there is an endorsement section to list
this information.
3) The original renewal form from the State of Minnesota is enclosed to verify licensee information.
Please note any corrections, complete at the bottom (signature, DOB, SS#, date), and return the
original to the City.
a) If the licensee (owner) name is changing or there is a new owner of the business, you must
reapply with the City before you can be licensed to sell liquor. (see #1)
b) The state requires the name on the insurance policy to exactly match the licensee name on
the renewal form.
c) The renewal form can include licensee (owner) name(s) and trade name; however, the
insurance certificate must include all names that are included on the state renewal form
AND in that order.
4) ALL liquor license holders must show proof of worker’s comp insurance. Please complete and
sign the enclosed Worker Comp certification form and return to the City. This must be returned in
order for the City to issue your liquor license.
5) All ON-SALE LIQUOR & BEER license holders are asked to provide proof that they are a
restaurant or hotel to comply with state licensing requirements:
RESTAURANTS - Please provide a copy of your food license from the MN Department of Health
– this should indicate that you are either a small, medium or large food service establishment.
(“Limited food license” does not qualify.)
HOTELS – Please verify with a signed statement, picture or other documentation that you have a
dining room seating at least 30 and provide food service to your guests (i.e. continental breakfast).
If you have any questions on this section related to proof of food service, please contact Cathy at
763.271.3204 or cathy.shuman@ci.monticello.mn.us.
If you should have any questions in general about the renewal, please call Kerry at 763.271.3206 or
kerry.burri@ci.monticello.mn.us. Thank you.
For more information on state liquor laws, please type this into your web browser:
dps.mn.gov/divisions/age. When the page opens, select the topic: Alcohol
1
May 11, 2012
TO: Off-sale Beer License holders - City of Monticello
FROM: Cathy Shuman & Kerry Burri, City Clerk’s Office
RE: 2012-2013 OFF-SALE 3.2 beer licenses
Enclosed you will find an invoice for your off-sale beer license renewal along with a state renewal form to
complete. License renewals are due and payable no later than June 4, 2012. Payment by the deadline will
allow time to process the renewals, get them approved by City Council, and send them into the state for
verification. The following forms are to be submitted with your payment no later than June 4th. These
forms are required by the State of Minnesota in order to process a valid license.
1) To provide accurate information for the City and to verify compliance with state liquor licensing
guidelines, the City is requesting that ALL liquor license holders review the application from last
year (copy enclosed). Minor changes can be noted on the form and initialed. Please return the
application copy which will be kept on file by the City. If you have made changes to your business
name, trade name, any owners, or premises location/address, it is required to complete a new
application and get approval for a new license. Please contact Kerry at 763.271.3206 if you need a
new application form.
2) Check the appropriate box: beer sales exceed $50,000 annually beer sales do not exceed
$50,000 annually
If you checked the first box, you must provide a certificate of liquor liability insurance with
effective dates of July 1, 2012 to June 30, 2013. Please note that this must be a “certificate of
insurance” document. You can make a copy of your original or have your insurance representative
fax a copy to the City at 763-295-4404, Attn Kerry.
a) The state requires the insurance policy to coincide with the city’s coverage period of the
liquor license, which is July 1 to June 30.
b) The state requires the name on the insurance policy to exactly match the licensee name on the
renewal form.
c) The address for the liquor liability insurance must list the address of the licensed premises
and NOT a home or other business address.
3) The original renewal form from the State of Minnesota is enclosed to verify licensee information.
Please note any corrections, complete at the bottom (signature, DOB, SS#, date), and return this
original copy to the City.
a) If the licensee name is changing or you have sold the business, you must reapply with the
City before you can be licensed to sell beer. (see #1)
2
**If you are required to obtain liquor liability insurance (see #2 above), then:
b) The state requires the name on the insurance policy to exactly match the licensee name on the
renewal form.
c) The renewal form can include licensee (owner’s) name(s) and trade name; however, the
insurance certificate must include all names that are included on the state renewal form AND
in that order.
4) ALL liquor license holders must show proof of worker’s comp insurance. Please complete and
sign the enclosed Worker Comp certification form and return to the City. This form must be
returned in order for the City to issue your liquor license.
If you have any general questions about liquor licensing, please contact Kerry at 763.271.3206 or
kerry.burri@ci.monticello.mn.us. Thank you.
For more information on state liquor laws, please type this into your web browser:
dps.mn.gov/divisions/age. When the page opens, select the topic: Alcohol
1
May 11, 2012
TO: Club Liquor License holders - City of Monticello
FROM: Cathy Shuman & Kerry Burri, City Clerk’s Office
RE: 2012-2013 CLUB liquor licenses
Enclosed you will find an invoice for your liquor license renewal. License renewals are due and payable
no later than June 4, 2012. Payment by the deadline will allow time to process the renewal applications,
get them approved by City Council, and then mail to the state for processing. The following forms are to
be submitted along with your payment no later than June 4th. These forms are required by the State of
Minnesota in order to process a valid liquor license.
1) To provide accurate information for the City and to verify compliance with state liquor licensing
guidelines, the City is requesting that ALL liquor license holders review the application from last
year (copy enclosed). Minor changes can be noted on the form and initialed. Please return the
application copy which will be kept on file by the City. If you have made changes to your business
name, trade name, any owners, or premises location/address, it is required to complete a new
application and get approval for a new license. Please contact Kerry at 763.271.3206 if you need a
new application form.
Note: If you serve or sell liquor in areas outside of the building itself, the area must be “compact
and contiguous to the building” according to state statutes. It is required to list, on the application,
all areas where you sell and serve alcohol. Please make sure to list any outside areas in addition to
the building address. (It might be helpful to include a simple drawing showing location and
measurements of areas outside the building.) If you fail to provide this information and it is not
listed on your insurance certificate, you could be liable for incidents involving alcohol that take
place in these areas outside of your establishment.
2) All businesses licensed for club liquor sales in the City of Monticello must provide a certificate of
liquor liability insurance with effective dates of July 1, 2012 to June 30, 2013. Please note that
this must be a “certificate of insurance” document. You can make a copy of your original or have
your insurance representative fax a copy to the City at 763-295-4404, Attn Kerry.
a) The state requires the insurance policy to coincide with the city’s coverage period of the
liquor license, which is July 1 to June 30.
b) The state requires the name on the insurance policy to exactly match the licensee name on
the renewal form.
2
c) The address for the liquor liability insurance must list the address of the licensed premises
and NOT a home or other business address.
d) The full premises description must be shown on your insurance certificate to cover liability
for sales inside and outside of the licensed premises. Usually there is an endorsement
section to list this information.
3) The original renewal form from the State of Minnesota is enclosed to verify licensee information.
Please note any corrections, complete at the bottom (signature, DOB, SS#, date), and return the
original copy to the City.
a) If the licensee (owner) name is changing or are the new owner of the business, you must
reapply with the City before you can be licensed to sell liquor.
b) The state requires the name on the insurance policy to exactly match the licensee name on
the renewal form.
c) The renewal form can include licensee (owner) name(s) and trade name; however, the
insurance certificate must include all names that are included on the state renewal form
AND in the order listed.
4) ALL liquor license holders must show proof of worker’s comp insurance. Please complete and
sign the enclosed Worker Comp certification form and return to the City. This form must be
returned in order for the City to issue your liquor license.
5) All liquor license holders must show that they comply with state licensing requirements. A CLUB
license can be granted if meeting these requirements: in existence for at least 3 years, minimum of
30 members, own or rent your building for at least 1 year, directed by a board that is chosen by its
members, cannot sell liquor to the general public, and has safeguards in place to restrict sales to
only members or bona fide guests. Please provide a list of your board of officers and membership
roll (or counts).
Note: Clubs have the option of applying for a full ON-SALE LIQUOR license which allows open
sales to the public of liquor, wines, and beer.
If your club has questions on these requirements, the City would be glad to answer your questions.
Please contact Cathy at 763.271.3204 or cathy.shuman@ci.monticello.mn.us for further assistance
in this area.
If you should have any questions about the renewal process, please contact Kerry at 763.271.3206 or
kerry.burri@ci.monticello.mn.us. Thank you.
For more information on state liquor laws, please type this into your web browser:
dps.mn.gov/divisions/age. When the page opens, select the topic: Alcohol
CityCouncilAgenda:05/14/12
1
5D.ConsiderationofacceptingQuarter1,2012FinancialReport (TK)
A.REFERENCEANDBACKGROUND:
Attachedisthe20121st quarterfinancialstatusreport.Thereportshowsnotmuchtaking
placeotherthanthebudgetedoperatingtransfersfordebtservicepaymentssofar.
Activitygenerallypicksupasmoreactivityoccursduringthe2nd and3rd quartersofthe
yearthaninthefirstquarter.Throughthe1st quarter,theCityisingoodshapecompared
tobudget,whilerevenuecollectionsin2012areimprovedover2011andexpenditures
wereverysimilartolastyear’sactivity.
Theconcernthroughthe1st quarteroftheyearisthatFiberNetcontinuestooperateata
loss.Forthequarter,FiberNetlostaround$100,000,notincludingits2012debt
payments.
Allotherrevenueandexpendituresappeartobeinlinewithbudgetamounts.
A1.BudgetImpact:Thequarterlyreportshaveverylittlebudgetimpactotherthan
stafftimetopreparethereport.
A2.StaffWorkloadImpact:Thereporttakesstaffacoupleofhourstoprepare,but
thehopeisthenewsoftwaresystemwillreducethistimeinthefuture.
B.ALTERNATIVEACTIONS:
1.Motiontoacceptthe20121st quarterfinancialstatusreport.
2.Motiontonotacceptthe20121st quarterfinancialstatusreport.
C.STAFFRECOMMENDATION:
TheCitystaffsupportsAlternative1.
D.SUPPORTINGDATA:
20121st QuarterFinancialStatusReport
MarchInvestmentSchedule
1
20121st QuarterFinancialStatusReport
TheCity’sauditfirm,MMKRhascompletedtheirfieldworkforthe2011audited
financialreport(CAFR).ThegoalistohavetheCAFRpresentedtotheCouncileither
onMay29th orJune25th inaworkshop,similartothepresentationthelastfewyears.
Thisyear’sauditprocesswasmucheasierwithfewerissuescomparedtopastaudits.
Nowwiththeauditalmostcomplete,thefinancestaffwilltransitionintothe2013budget
process.Ofcoursethereisalwaystheregulardaytodayfinancialprocessing,whichwe
havecompletedforthe1st quarteroftheyear.
Overall
The1st quarteroftheyearisgenerallyrelativelyslow,withthelargestactivitybeingthe
February1st bondpaymentsandthecorrespondingoperatingtransfersrelatedtothose
bondpayments.TheCitydebtpaymentwas$5,452,110.75for2012comparedto
$5,252,472.82in2011.ConstructionexpendituresforCityprojectsandbuildingpermit
activitiesgenerallydon’tbeginuntilthe2nd quarteroftheyearandcarrythroughuntilthe
earlypartofthe4th quarteroftheyeardependingonweather.
Whileitisstillearlyintheyear,theCityisstartingthefinancialyearoffmuchstronger
thaninthepast.Revenuesareimprovedoverlastyearatthistimeandifthattrend
continueswillfinishtheyearabovebudget.Expendituresareverysimilarto
expenditureslastyearforthe1st quarterandarebelowbudgetforbeingaquarterofthe
waythroughtheyear.
Thetablebelowcomparesbudget-to-actualrevenueandexpendituresfor2011and2012,
andasyoucanseebothrevenuesandexpendituresarebelowbudget.
Asstatedaboveoneofthemainreasonrevenuesareabove54%collectedintheDebt
ServiceFundsarethetransfersinfromotherCityFundsfortheirshareof2012debt
Revenues:20112011%20122012%
Budget1stQTRYTDReceivedBudget1stQTRYTDReceived
GeneralFund6,466,876118,3511.83%6,748,398351,2645.21%
SpecialRevenueFunds4,955,674420,2948.48%4,937,610425,1778.61%
DebtServiceFunds6,322,6833,121,34249.37%6,618,3253,606,41254.49%
CapitalImprovementFunds6,144,766297,5234.84%8,890,799665,4587.48%
EnterpriseFunds12,138,1681,290,29310.63%10,022,0712,632,57826.27%
TotalRevenues36,028,1675,247,80314.57%37,217,2037,680,88920.64%
Expenditures:20112011%20122012%
Budget1stQTRYTDSpentBudget1stQTRYTDSpent
GeneralFund6,467,6041,338,61720.70%6,748,3981,287,71919.08%
SpecialRevenueFunds5,949,4251,594,14026.79%5,817,9102,002,57134.42%
DebtServiceFunds6,904,2755,259,09876.17%6,693,2025,433,75981.18%
CapitalImprovementFunds7,763,6512,001,63425.78%8,794,7192,051,73923.33%
EnterpriseFunds15,880,7831,556,8369.80%15,222,5161,982,35713.02%
TotalExpenditures42,965,73811,750,32527.35%43,276,74512,758,14529.48%
2
payments.Thosedebtpaymentsarewhyexpendituresareabove81%intheDebt
ServiceFunds,whichwillonlyhaveaninterestpaymentdueinthesecondhalfofthe
year.
AnotherreasonexpendituresarebelowbudgetistheCitybudgetincludeda2%cost-of-
livingandhalfstepincreasesforthoseemployeeseligible,howevertheseincreaseswere
notgranted.
Therestofthisreportwillsummarizetheactivityofeachfundtype.
GeneralFund
GeneralFundrevenuesfor2012aremuchhigherthantherevenuescollectedin2011for
thefirstquarter.Thelargestrevenuesourceispropertytaxes,whichtheCitywillnot
receivefromtheCountyuntilJuly.
Buildingpermitrevenueishigherthroughthefirstquarterthanthepasttwoyears.Sofar
theCityhascollectedjustunder16%ofbudgetedrevenuesforbuildingpermits.Asthe
weathercontinuestowarmuphopefully,thebuildingpermitactivitywillalsoheatup,
butstaffwillneedtomonitorbuildingpermitactivityoverthenextcoupleofmonthsto
assuretheyremainnearbudgetedamounts.MiscellaneousRevenuesisalsoabove
budgetandlastyear’srevenuecollections.ThisisduetotheCityreceivingafinal
paymentontheCity’sinsuranceclaimfromthe2008hailstorms,whichwasnotincluded
inthe2012budget.Allotherrevenuesourcesarewheretheyshouldbeforthefirst
quarteroftheyear.
Ontheexpenditureside,theCityhasspent19%ofitsbudget.Thetablebelowcompares
2011and2012budget-to-actualexpendituresbydepartment.
20112011%20122012%
Budget1stQTRYTDReceivedBudget1stQTRYTDReceived
PropertyTaxes5,431,5471,5910.03%5,461,24800.00%
Licenses&Permits296,25014,6754.95%241,90032,38713.39%
IntergovernmentalRevenues139,74048,47834.69%447,24077,77417.39%
ChargesforServices332,14623,7517.15%355,45511,6993.29%
Fines&Forfeits200250125.00%1502516.67%
Miscellaneous266,99329,60611.09%242,405229,37994.63%
TransfersfromOtherFunds000.00%000.00%
TotalGeneralFundRevenues6,466,876118,3511.83%6,748,398351,2645.21%
20112011%20122012%
Budget1stQTRYTDSpentBudget1stQTRYTDSpent
GeneralGovernment1,403,829308,77121.99%1,499,715297,50319.84%
PublicSafety1,710,383391,06922.86%1,743,299385,92422.14%
PublicWorks2,299,770476,80720.73%2,430,124421,91717.36%
Miscellaneous95,11842,97045.18%81,27368,30784.05%
Parks805,429103,39712.84%912,88799,62410.91%
EconomicDevelopment153,07515,60310.19%81,10014,44417.81%
TotalGeneralFdExpenditures6,467,6041,338,61720.70%6,748,3981,287,71919.08%
3
WhileitmayseemreasonabletoexpecttheCitytohavespent25%oftheirbudgeta
quarterofthewaythroughtheyear,therealityisthemajorityofexpensesoccurinthe
summerandfalloftheyearwiththehiringofsummerhelpinpublicworks,road,storm
water,andparkmaintenanceactivities.Thetwoexceptionstothiswouldbethesnow
andiceactivityandmiscellaneousactivity,bothwhichwillbedescribedbelow.
Overallthe generalgovernmentdepartment isunderbudgetamounts(only20%spent)
andallactivitiesinthisdepartmentareunderbudgetamounts.Thereareafewitemsin
thisdepartmentthatareone-timeexpenditures,thatwhenpaidwillbringthisactivity
closertobudgetedexpenditures.Theseitemsincludefeesfortheannualaudit,the
assessingservicesfeestotheCountyandmemberships.Thisdepartmentbarring
somethingunexpectedshouldendtheyearunderbudgetduetothewageincreases
budgetedandnotreceived.
The publicsafetydepartment hasspent22%ofitsbudget,whichsimilartolastyear,
butagaintheone-timeexpendituretorecordtheStateaidduetotheFireRelief
Associationhasnotbeenmade.Fornowitwouldappearthisdepartmentwouldfinish
theyearunderbudget.
The publicworksdepartment hasspentonly17%oftheirbudgetsofar.Sofarnoneof
theexpendituresareoutoflineforthistimeoftheyear.TheStreetDepartmentisbelow
budget,butthatisbecausecracksealandsealcoatprojectstakeplacelaterinthe
summer.Againtheexpectationwouldbeforthisdepartmenttofinishtheyearator
belowbudget.Thebiggestreasonistheiceandsnowactivitywhichhasspentonly20%
ofitsbudgetsofarcomparedto79%ofitsbudgetlastyearatthistime.Sodependingon
theweatherthisfallandearlywinterthesnowandiceactivitymaycomeindrastically
underbudget,butIwouldcautionthatthemajorexpenditurehereiswagesand,ifstaff
isn’tspendingfundshere,theymaybespentonotheractivitiescausingthoseactivitiesto
beoverbudget.
Theonlyactivityinthe miscellaneousdepartment istheCity’sunallocatedinsurance
costs.Thisappearsabovebudget,buttheCityhaspaiditsinsuranceforthefirsthalfof
theyear,soitshouldendtheyearnearbudgetedamounts.
Thebudgetforthe parksdepartment appeartobeconsiderablybelowbudget,buttheir
activitieshavethemajorityoftheirexpensesinthespring,summerandearlyfall,which
willrequiremonitoringoverthenextquarterortwo.
Finally,the economicdevelopmentdepartment hasspentalmost18%ofitsbudget,
whicharemainlystaffwagesandbenefitswhichwehavetouchedoninprioractivities.
InsummaryIbelievetheGeneralFundisontargettoendtheyearbelowbudgeted
expenseamounts.Ialsobelieverevenuesshouldfinishtheyearnearbudgetedamounts
andwithastrongpossibilityofexceedingtheirbudgets.IfthishappenstheCityshould
havesurplusfundstouseonotherCityprojects.
4
SpecialRevenueFunds
SpecialRevenueFundsarefundsforwhichrevenuesarerestrictedforspecificpurposes
byagoverningbody.TheCitycurrentlyoperates8specialrevenuefunds,eachwith
theirownbudget.ThetablebelowcompareseachSpecialRevenueFund’srevenue
budget-to-actualrevenuesfor2011and2012.
ThemainrevenuesourceattheDMVisthesalesfromlicensesandpermits,forwhich
theCityhascollectedandrecordedonlyJanuary’sandFebruary’sfeessofar,amounting
to25%ofitsbudgetedrevenues.TheCommunityCenterhascollected28%ofits
membershipfeesand34%ofitsactivityrelatedfeessofar.TheEDA’smainrevenue
sourceistaxincrementswhichwillbereceivedinJulyandthemainParkDedication
revenuewillbeatransferoffundsneededtomakethenextBertramChainofLakes
propertypurchase.
OntheExpenditureside,overall,allfundshavespent34%oftheirbudget,theEDA
budgetandexpenditureisforthetransfertoDebtServiceFundsfortheirshareofthe
2012debtpayments.AlloftheSpecialRevenueFundsshouldfinishtheyearatorbelow
budgetbasedonfirstquarterexpenditures,withthepossibleexceptionoftheCommunity
CenterFund,whichwilldependonthecapital(building)improvementsthatare
scheduledfor2012.ThechartbelowshowstheSpecialRevenueFundsbudget-to-
expenditures.
SpecialRevenueFunds20112011%20122012%
Budget1stQTRYTDReceivedBudget1stQTRYTDReceived
MinnInvestmentFund31,70900.00%30,59100.00%
EDAFund1,681,01712,5830.75%1,030,5125,2190.51%
NSPFund000.00%000.00%
DeputyRegistrarFund296,07049,00816.55%327,52980,29924.52%
BertramChainofLakesFund0200.00%00100.00%
CommunityCenterFund2,278,330358,68315.74%3,082,075339,65911.02%
Park/PathwayDedicationFund 668,54800.00%466,90300.00%
GrantFundingFund000.00%000.00%
Total4,955,674420,2948.48%4,937,610425,1778.61%
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
BudgettoActuals-Expenditures
Budget 1stQTRYTD
5
DebtServiceFunds
TheCityhasmadeitsdebtpaymentforFebruary,whichincludedtheprincipalpayment
duefortheyearandonlyleavesaninterestpaymentinAugusttobepaidformostbond
issues.Ontherevenueside,allofthetransfersofCityfundsfortheCity’sshareofdebt
paymentweremade.Howeverthefirsthalfspecialassessmentscollectionwilltakeplace
inJuly.
Overall,aftertheFebruarypayment,theCityhasoutstandingdebtof$55,172,000
comparedto$60,418,000lastyearatthistime.Thisincludesthe$26,445,000
TelecommunicationsRevenueBondtheCityissuedin2008.Thisnumberishighfora
Cityofoursize,butithasalottoduewiththefinancingoftheinterchangeproject,
whichstillhasbondsoutstandingof$13,210,000andtheTelecommunicationRevenue
Bondslistedabove.Isaythisbecausethecommontoolforcomparingdebtfromone
CitytoanotherisdebtpercapitaandIoftenseetheserangingfrom$700to$1,500,butif
weusedapopulationof12,000forMonticello,ourdebtpercapitawouldbeover$4,598.
Againyoucanpointtotheinterchange,wastewatertreatmentplant,fiberproject,and
communitycenterprojectsasgoodreasonstobehighanddoesnotmeantheCityisin
badfinancialhealth.Infactin2009theCityhad$68,610,293inbondsoutstandinganda
debtpercapitalofover$5,700.
TheCity’snextdebtpaymentisdueJune1st,2012forthefiberbondsintheamountof
$882,668,whichisapaymentforinterestonlyandthenAugust1st,2012intheamountof
$943,670,ofwhichonly$421,000isfortheretirementofbondprincipalandthebalance
isforinterest.
CapitalProjectFunds
The2012budgetdidincluderevenueandexpenditurebudgetsbasedonthe2012budget
ofthefive-yearcapitalimprovementplan.However,mostoftheseactivitiestakeplace
inthesummermonthsduetoMinnesotaweather.Sofarthelargestexpenditurehasbeen
thetransferoffundsfromthevariousutilityaccessfundsandstreetreconstructionfund
tothevariousdebtservicefundsfortheirshareofthe2012debtpayments.Revenuesare
alsotransfersinfromotherfundsfortheirshareofprojectsandsomesmallaccess
chargespaidonnewconstruction.
EnterpriseFunds
TheCityhasfiveEnterpriseFundsthatitoperates.TheseareoperationsthattheCity
runslikeabusinessactivity.TheCitywillbillfirstquarterwaterandsewerchargesin
April.TheLiquorandCemeteryFundsreceivetheirrevenuesonaprettyconsistentbasis
throughouttheyear,withDecemberfortheLiquorFundbeingitsbusiestperiod.Finally
theFiberNetMonticelloFundrevenuesreflectthebillingofthreemonthsservice.Onthe
nextpageisthetableofbudgettoactualfortheEnterpriseFundrevenuesforthepast
twoyears:
6
Ontheexpendituresidetherearenobigsurpriseseither.Allthefundsarebelowbudget
throughthefirstquarter.TheexpendituresintheFiberNetMonticelloFundarefor
operationsin2012,withthefirsthalfbondpaymenttotakeplaceinthe2nd quarterofthe
year.
BelowaretheexpensesfortheEnterpriseFunds:
AlloftheCity’senterprisefundsappeartobeonpacetofinishtheyearatorbelow
budgetedexpenditures,withrevenuescoveringalloftheoperationsandsomeofthe
depreciationofthesystemassets.TheFiberNetMonticelloFundistheoneexception,
whereexpensesarecurrently$100,000morethanrevenuesforthefirstquarterofthe
yearandthisdoesnotincludethedebtpayment.IfFiberNetcontinuestohaveexpenses
exceedingrevenuesby$100,000perquarter,FiberNetwilllosearound$2,165,337for
theyear.
Investments
Finally,theCity’sinvestmentactivityhasbeenrelativelyminor.AttheendofMarchthe
Cityhad$20,974,029investedatanaverageinterestrateof3.051%andanaverageyield
of2.902%.Thiscomparesto$23,526,545atanaverageinterestrateof3.335%and
averageyieldof3.217%attheendofMarch2011.TheCityisstillhavingsomeofits
governmentsecuritieswithinterestrates2.5%orhigherbeingcalled,whichforcesthe
Citytoeitherreinvestatlowerratesorextendoutmaturities.Thebreakdownofthe
City’sinvestmentsisonthefollowingpage:
20112011%20122012%
Budget1stQTRYTDReceivedBudget1stQTRYTDReceived
WaterFund990,4344,0410.41%1,179,825317,81326.94%
SewerFund1,558,1807,9620.51%1,701,762852,57450.10%
LiquorFund4,492,098947,25021.09%4,504,8481,006,00922.33%
CemeteryFund35,2655,90516.74%25,6086,66026.01%
FiberNetMonticelloFund5,062,191325,1356.42%2,610,028449,52217.22%
Total12,138,1681,290,29310.63%10,022,0712,632,57826.27%
20112011%20122012%
Budget1stQTRYTDSpentBudget1stQTRYTDSpent
WaterFund1,393,33078,9925.67%1,356,570122,1249.00%
SewerFund2,579,030327,60212.70%2,735,565333,83912.20%
LiquorFund4,397,1991,043,38523.73%5,195,038979,23218.85%
CemeteryFund34,9504,65313.31%28,2713,64512.89%
FiberNetMonticelloFund7,476,274102,2041.37%5,907,072543,5179.20%
Total15,880,7831,556,8369.80%15,222,5161,982,35713.02%
FHL =FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s=
CertificateofDeposits;FNMA=FederalNationalMortgag
Bank;FHLMC=FederalHomeLoanMortgageCorporation
AlloftheseinvestmentsmeetStateandCityinvestmentreq
investmenttheCityhas asofMarch
Conclusion
CollectionofrevenuesthroughMarchof2012is
revenuesincludingbuildingpermitsappeartobeexceedingbudgetamountsandwillbe
monitoredoverthenextquarter.
Expendituresarebelowbudget
endtheyear inmostcases
expenditureactivitypicksupoverthesummermonths.
appearsitwillbewellbelow
beingover budgetduetostafftimebeingchargedtotheiceandsnowbudget.
FiberNetisstillanissuewithrevenueswellbelowtotalexpendituresincludingdebtand
stillabout$100,000belowoperatingexpenses.
Overall,IfeeltheCityisinagoodfinancialposition
throughthefirstquarteroftheyear.
7
=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s=
CertificateofDeposits;FNMA=FederalNationalMortgageAssociation;FFCB=FederalFarmCredit
Bank;FHLMC=FederalHomeLoanMortgageCorporation.
AlloftheseinvestmentsmeetStateandCityinvestmentrequirements.Attached
asofMarch 31st.
evenuesthroughMarchof2012is favorable tocollectionin2011
revenuesincludingbuildingpermitsappeartobeexceedingbudgetamountsandwillbe
monitoredoverthenextquarter.
turesarebelowbudget throughthefirstquarterof theyearandshouldbeable
inmostcases belowbudgetedamounts.Howeverformanydepartments,
expenditureactivitypicksupoverthesummermonths.Theiceandsnow
appearsitwillbewellbelow budget,butwillbeoffsetbyotherpublicworksactivities
budgetduetostafftimebeingchargedtotheiceandsnowbudget.
FiberNetisstillanissuewithrevenueswellbelowtotalexpendituresincludingdebtand
stillabout$100,000belowoperatingexpenses.
IfeeltheCityisinagoodfinancialposition forallfundsexceptFiberNet
throughthefirstquarteroftheyear.
=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s=
eAssociation;FFCB=FederalFarmCredit
.Attached isthe
tocollectionin2011.Some
revenuesincludingbuildingpermitsappeartobeexceedingbudgetamountsandwillbe
theyearandshouldbeable to
belowbudgetedamounts.Howeverformanydepartments,
Theiceandsnow activity
licworksactivities
budgetduetostafftimebeingchargedtotheiceandsnowbudget.
FiberNetisstillanissuewithrevenueswellbelowtotalexpendituresincludingdebtand
forallfundsexceptFiberNet
CityCouncilAgenda:05/14/12
1
5F.ConsiderationofadoptingResolution#2012-042acceptingproposalandawardinga
contractfortheXcelBallfieldLightingRe-lampProject (TP/BP)
A.REFERENCEANDBACKGROUND:
CouncilisrequestedtoreviewtheproposalandadopttheResolutiontoawardacontract
fortheXcelBallfieldLightingRe-lampProject.Inthe2012ParksBudget,fundshave
beensetasideforre-lampingtheentireXcelsportscomplex.TheXcelfieldswere
constructedbackin1986,andafewyearslaterthelightswereintroduced.Musco
LightingwastheoriginalcontractorthatinstalledthelightingsystematXcelfieldsover
20yearsago.There-lampingofthefixturesisnecessaryasthelightoutputfromatypical
metalhalidelampapplicationnaturallydegradesasthelampoperates.Inaddition,dirt
andgasesbuildupontheluminaire,blockingsomeofthelightfromreachingthefield.
Aftermanyyearsofreplacingsinglelampoutagesastheyoccur,thismethodhasresulted
innonuniformandinadequatelightlevelsontheplayingfieldsovertime.Individual
replacementcostsarehigher,whenquantified,thandoinggrouplampreplacementssuch
assuggestedbystaff.CitystaffresearchedandreviewedallavenuessuchasLED
fixturesandlightingrebates;nothingwascurrentlyavailableforhighvoltageoutdoor
lighting.
CitystaffdraftedspecificationsfortheRFP,thencontactedlocalcontractorsandalso
placedtheRFPonCity’scontractorwebpagefortwoweeks.Staffreceivedone
proposalforthere-lampprojectfromMuscoLightingintheamountof$11,600plus
applicablesalestax.ThebaseproposaldraftedbyMuscowillincludere-lampingand
cleaningof116lightfixturesandalsoincludesatwo-yearwarranty.Furthermore,Musco
willinstallfournewhourmetersandrecycletheoldlamps.Bymovingforwardwiththis
project,theimprovedefficientlightingwillreducetheyearlyelectriccosts.
A1.BudgetImpact:Inthe2012BallfieldFundBudget,theamountleviedwas
$8,000.However,byusingmoneythatwasbudgetedformiscellaneousrepair
services(whichistypicallyforlightingrepairs),thatamountwillmakeupforthe
difference.Thetotalprojectamountis$11,600plusapplicabletax.
A2.StaffWorkloadImpact:Sometimewillbeneededtoworkwithcontractor
aroundschedulingofthefields.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-042acceptingtheproposalandawardingthe
contracttoMuscoSportsLighting,Inctore-lampXcelballfieldsintheamountof
$11,600plustax.
2.Motiontodenyre-lampingXcelfieldsatthistime.
CityCouncilAgenda:05/14/12
2
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
Resolution#2012-042
ProposalfromMuscoLighting
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-042
ACCEPTINGPROPOSALANDAWARDINGCONTRACTFORTHEXCEL
BALLFIELDLIGHTINGRELAMPPROJECT
WHEREAS,theCityhassolicitedquotesforalightingre-lampprojectattheXcelBallfield
complexaccordingtotheplansandspecificationsprovidedtothepublic.Onequotewas
received,opened,andtabulated,andwasfoundtocomplywithsaidplansandspecifications:
CONTRACTORTOTALBASEQUOTE
MuscoSportsLighting$11,600(plustax)
WHEREAS,thequotesubmittedbyMuscoSportsLightingLLC,intheamountof$11,600for
re-lampingandcleaning116lightfixtures,inaccordancewiththeplansandspecifications,was
thelowestresponsiblequoteandshallbeandherebyisaccepted.
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchplansandspecifications,acopyofwhichisonfileintheofficeoftheCityClerk,
areherebyapproved.
2.Quotesubmittedfortheprojectaccordingtotheplansandspecificationsarehereby
accepted.
3.TheCityAdministratorisherebyauthorizedanddirectedtoenterintoacontractwith
saidcompanyfortheconstructionofsaidimprovementsforandonbehalfoftheCityof
Monticello.
4.ThePublicWorksDepartmentshalldirectandinspecttheproject.
ADOPTEDBY theMonticelloCityCouncilthis14th dayofMay,2012.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:05/14/12
1
5G.ConsiderationofauthorizingWSBandAssociatestoperformall-waystopwarrant
analysis (JO/BW)
A.REFERENCEANDBACKGROUND:
Asyouknow,atarecentCouncilmeetingitwaslearnedthatcertainstopsignswere
installedatfourlocationsonFourth,ThirdandRiverStreets.Councilacknowledgedthat
thesignswereinstalledwiththebestofintentions,andtherecouldbeapotentialneed;
butfirst,fullreviewbyCouncilisneeded.
AsfollowuptoCouncildirectionatthepreviousmeeting,CityCouncilisaskedto
considerauthorizationtoconductadetailedall-waystopwarrantanalysisatvarious
intersectionlocationsonRiverStreet(Lynn,Elm),ThirdStreet(Maple)andFourthStreet
(Maple).Thisanalysis,identifyingconditionsbasedontrafficandpedestrianvolumes,
vehiclespeeds,andavailablecrashrecords,willsupplementotherdecisionmaking
factorssuchasvisibility,thepresenceofcrosswalks,andtrafficmanagementgoals.The
processcouldalsoprovidetheopportunityforpublicinput.Thegoalistoprovide
Councilwithfullinformationfordecisionmakingatsomepointinthenearfuture.
Inconjunctionwiththisprocess,staffisrequestingCouncilauthorizationtoenlistthe
servicesofWSBandAssociatestocollectpedestrianandtrafficcounts,vehiclespeeds,
andcrashdataatsomeorallofthefourintersectionsnotedabove,andtoanalyzethedata
pertheapplicableMinnesotaManualonUniformTrafficControlDevicesproceduresto
determineifall-waystopsarewarrantedatanyoralloftheintersectionsbasedonthe
existingpedestrianand/ortrafficvolumes.Theestimatedcosttocollectandanalyzethe
dataisabout$3,500.
Onarelatednote,staffisworkingwithTDSTelecom,CharterCommunications,andthe
propertyownersonthesoutheastcornersoftheintersectionsofMapleand4th Streetand
Mapleand3rd Streettoseewhatcanbedonetoreduceexistingsightobstructionsas
muchaspractical,therebyincreasingthelevelofsafetyfordriversandpedestriansat
theseintersections,regardlessofwhetheradditionalstopsignsareinstalledinthefuture
ornot.ItshouldbenotedthatTDShassincerelocatedtheirpedestalat4th andMaple,
andthatCharterisdevelopingaplantoreducesightobstructionscreatedbytheircabinets
andpedestalsatthesecornersbyremoving,relocatingorredesigningthecabinetsand
pedestalsasmuchaspractical.
A1.BudgetImpact:TheestimatedcostforWSBtocollectthetrafficcountsand
analyzethedataforthefourintersectionsisabout$3,500.
A2.StaffWorkloadImpact:Staffworkloadimpactswillbenegligible.
B.ALTERNATIVEACTIONS:
CityCouncilAgenda:05/14/12
2
1.MotionauthorizingWSBandAssociatestocompleteall-waystopwarrant
analysisattheintersectionsofMapleand4th Street,Mapleand3rd Street,Elmand
WestRiverStreet,andLinnandWestRiverStreet.
2.MotionauthorizingWSBandAssociatestocompleteall-waystopwarrant
analysisatthefollowingintersectionsasdirectedbyCouncil:______________.
3.Motiondenyingauthorizationtoperformall-waystopwarrantanalysisworkat
thistime.
C.STAFFRECOMMENDATION:
StaffrecommendsapprovingAlternative#1or#2,dependingonwhichintersections
Councilfeelswarrantfurtherstudy.
Alternatively,CouncilcouldapproveAlternative#3anddirectstafftowaittoseeifthe
privateutilitycompaniesandpropertyownersareabletoeliminateorsubstantially
reducetheexistingsightobstructionsinthesoutheastcorneroftheintersectionsofMaple
and4thStreetandMapleand3rd Street.Then,oncethisisknown,staffcouldrequest
Councildirectiononwhetheranall-waystopwarrantanalysisshouldbeperformedat
someoralloftheidentifiedintersections.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:5/14/2012
1
7.ConsiderationofauthorizingCityStafftosolicitquotesrelatedto2nd LiquorStore
improvementsandaccessories (TK)
A.REFERENCEANDBACKGROUND:
Thepropertyforthe2nd liquorstorehasaproposedclosingdateofJune15th.Therearea
numberofimprovementsoraccessoriesthatwillbeneededtooperatethestore.Inorder
tohavethestoreopenasquicklyaspossible,staffisrequestingauthorizationtosolicit
quotesonthefollowingitemscontingentonclosingontheproperty;
1.Removalofundergroundstoragetanksandcanopy–thisworkwillrequirethe
excavatingofanareaoftheparkingareaandwillincludesoilreplacementand
asphaltingthearea.
2.Counterreplacement–thecounterinplacenowatthe2nd storeistallerthan
desiredcounteranditsizedoesnotallowforeasymovementfromonesideofthe
storetotheother.Includedinthisquotestaffwouldliketoincludethe
replacementofthecountersatthecurrentstoreastheyareverymuchworndueto
ageanduse.
3.Signreplacement–staffwouldliketoreceivequotesonbothreplacementofthe
faceofthecurrentsignandfullreplacementofthesignwithanelectronicreader
boardandsignsimilartotheelectronicsignatthecurrentstore.
Otheritemsneedtooperatethestoreshouldnotrequirequotesorbidsduetothecost,the
abilitytodoin-house,ortomatchexistingcomputerizedsystemsinplaceatthecurrent
liquorstore.Theseitemsincludestoreshelving,smallervendorcoolers,safes,pointof
salessystem,computersandprinters,securitycameras,shoppingcarts/baskets,inside
painting,removalofkitchengrillventilationsystemandsink,andpossiblecreationof
officespaceincludingofficefurnitureandmiscellaneoussupplies.
Beingabletosolicitquotesnow,contingentonclosingontheproperty,willallowthe
CitytohavecontractorsreadytobeginworkassoonastheCityhasownershipofthe
propertyandopenthestoremuchquickerthanifwewaituntilclosingontheproperty
andthengooutforquotes.
QuoteinformationwillbelistedontheCity’swebsiteandwillbesenttolocalvendors
andvendorsusedinthepastbytheCity.
A1.BudgetImpact:Thefundsforalltheimprovementswillcomefromthecurrent
liquorstorefundasaloantoberepaidfromprofitsatthenewstore.
A2.StaffWorkloadImpact:Therewouldbesomestaffworkinvolvedwithputting
thequotestogetherandworkingwithcontractors.Alsosomeofthe
improvementsmaybecompletedin-house.
CityCouncilAgenda:5/14/2012
2
B.ALTERNATIVEACTIONS:
1.Motiontoauthorizestafftodevelopandsolicitquotesfor:
a.Removalofthegastanksandcanopy.
b.Replacementofcountersatbothstorelocations.
c.Replacementofsignfacesandreplacementofsignwithanewelectronic
readerboardsign.
2.Motiontoauthorizestafftodevelopandsolicitquotesforselectedimprovements
asdirectedbyCouncil.
3.Motiontonotdevelopandsolicitquotesforimprovementsatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1toauthorizestafftodevelopandsolicitquotesfor
2nd liquorstoreimprovements.
D.SUPPORTINGDATA:
None