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City Council Agenda Packet 02-27-2012AGENDA SPECIAL WORKSHOP/MEETING – MONTICELLO CITY COUNCIL Monday, February 27, 2012 – 5:00 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf 1. Call to Order 2. Purpose of Workshop: Discussion of 2012 water & sewer rates 3. Consideration of adjusting water and sewer rates for 2012 Fee Schedule 4. Adjournment SpecialCouncilWorkshopAgenda:2/27/12 1 3.ReviewProposedWaterandSewerRates (TK) A.REFERENCEANDBACKGROUND: AnnuallytheCityreviewsitswaterandsewerratestoassuretheratesarecovering operationsandsomecapitalreplacementofthosesystems.Thisistypicallycompleted priortothefirstquarterbillingcyclewhichismailedinApril.IftheCityweretosetthe ratesataleveltogenerateaboutthesameamountofgrossprofitandnetlossafter depreciation,thewaterrateswouldneedtobeincreased8%andsewerratesincreased 12%for2012asshowninthetablebelow: Whilethisisalargeincreasebasedonpercentage,theactualdollarincreaseisrelatively small.Howeverifyouarealargeuserofwatertheincreasecouldbesignificant.The proposedratesareshownonthefollowingpage. WaterRates 20112012 RevenuesActualBudgetIncrease WaterUseCollections897,317.31969,102.698% WaterExpenses790,864.81876,571.000.10837 GrossProfit(Loss)106,452.5092,531.69 Depreciation523,156.58523,156.58 NetProfit(Loss)(416,704.08)(430,624.89) SewerRates SewerUseCollections1,624,901.901,819,890.1312% SewerExpenses1,549,497.221,725,564.000.113628 GrossProfit(Loss)75,404.6894,326.13 Depreciation1,115,924.991,115,924.99 NetProfit(Loss)(1,040,520.31)(1,021,598.86) SpecialCouncilWorkshopAgenda:2/27/12 2 Otherfactorstoconsiderwhensettingnewrates. CargillKitchensSolutionsusesover15,000,000gallonsofwaterandsewerinaquarter, soarateincreaseaffectsthemgreatly.Iftheserateswereappliedtothe20113rd quarter billing,theirbillwouldincreasefrom$119,064.62toapproximately$132,433.45forthe quarter.StaffwillbemeetingwithCargillKitchenstaffonTuesday,February28th. AnotherfactoristheCitycurrentlypaysthedebtonthewastewatertreatmentplantfrom theseweraccessfundandataxlevy.For2012theCitylevied$500,000andused $450,000fromtheSewerAccessFund.However,basedoncurrentrevenuesintothe SewerAccessFundandtherequiredbondpayments,theSewerAccessFundwillrunout ofcashintheyear2014andthebondwillneedtoberepaidentirelyfromataxlevyora combinationoftaxlevyandsewerrates. WaterRates CurrentProposed Residential/Townshomes&CommecialIrrigation 0-3,740gallons(minimum)14.3015.45 3,741-29,920gallons0.95/748gallons1.02/748gallons 29,921-100,000gallons1.10/748gallons1.20/748gallons over100,000gallons 1.20/748gallons1.35/748gallons Ifcommercialirrigationismeteredseparately,nominimumapplied) CommecialRate Allwaterusage1.14/748gallons+salestax1.25/748gallons+salestax Sewer Residential/Townshomes/Commerical 1st3,740gallons(minimum)16.7518.75 Over3,740gallons3.00per748gallons3.35per748gallons SewerRatesSpecialCases$20.00X#ofpeopleinhousehold$22.50X#ofpeopleinhousehold Snowbirds(goneduring1stquarter)WinterconsumptionratebasedonWinterconsumptionratebasedon 10,472gallonsperquarter.10,472gallonsperquarter. Industrial Basedonusage1.80/748gallons2.00/748gallons BOD50.320/lb.0.358/lb. TSS0.44/lb.0.50/lb. TestingActualcost+10%Actualcost+10% SewerDischargeEnvironmentalFee2%ofsewerbill2%ofsewerbill AllSewerCustomers SpecialCouncilWorkshopAgenda:2/27/12 3 Finally,asyoucanseetheratesasproposeddonotcovermuchofthedepreciationof systemassets.IftheCitydoesnotcoveralloraportionofthedepreciationnow,when systemassetsarereplaced,theratescouldhavetobeincreasedsignificantlyatthattime. A1.BudgetImpact:TherateswillaffecttheamountofrevenuetheCitywill generatefromwaterandsewerchargesin2012andwouldalsohavelong-term effectsonfutureratechangesbasedonsystemneeds. A2.StaffWorkloadImpact:Oncethenewratesareestablishedthereissomestaff timetoimportthenewratesintotheutilitybillingsystem. B.ALTERNATIVEACTIONS: 1.Discusswaterandsewerratechangesandprovidestaffdirectionsothattheutility ratescanbeapprovedattheMarch12th Councilmeeting/PublicHearing. C.STAFFRECOMMENDATION: Noneatthistime. D.SUPPORTINGDATA: None. AGENDA SPECIAL JOINT MEETING – MONTICELLO CITY COUNCIL, MONTICELLO EDA, MONTICELLO PLANNING COMMISSION Monday, February 27, 2012 – 5:30 p.m. Mississippi Room, Monticello Community Center EDA Commissioners: President Bill Demeules, Vice President Bill Tapper, Treasurer Tracy Hinz, Matt Frie, Council: Mayor Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf PC Commissioners: Chair Rod Dragsten, Brad Fyle, Charlotte Gabler, Bill Spartz, Barry Voight Others: Megan Barnett Livgard, Jeff O’Neill, Tom Kelly, Angela Schumann, Bruce Westby 1. Call to Order 2. Purpose of Meeting: Provide comprehensive update of the Embracing Downtown Project 3. Embracing Downtown Update a. Montgomery Farms (purchase agreements and tenant negotiations) b. Continued contract with Wilson Development, Jim McComb, & Janna King c. Intersection improvement project status d. CCD rewrite initiative e. Creation of Downtown Leadership Taskforce f. Establishment of priority blocks and related general criteria to be used for identifying opportunities 4. Adjournment (City Council and EDA proceed into closed meeting) AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,February27,2012–7p.m. MississippiRoom,MonticelloCommunityCenter Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf 1.CalltoOrderandPledgeofAllegiance 2A.ApprovalofMinutes–February13,2012SpecialMeeting 2B.ApprovalofMinutes–February13,2012RegularMeeting 3.Considerationofaddingitemstotheagenda 4.Citizencomments,publicserviceannouncements,andstaffupdates a.CitizenComments: b.PublicServiceAnnouncements: 1)Stuart&ArleenHoglundPathway 2)SwanCam c.StaffUpdates: 1)EconomicDevelopmentAnnualReport(Megan) 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforFebruary27th B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofadoptingResolution#2012-019acceptingcontributionfrom TomPerraultfortheGeneralFund D.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbyWrightCountyDucksUnlimited E.ConsiderationofwaivingstatutoryliabilitylimitsforCityinsurancerenewals F.ConsiderationofacceptingquotesandawardingcontractforRiverfestfireworks display G.ConsiderationofadoptingOrdinance#544toapproverezoningfromR-1(Single- FamilyResidential)toI-1(LightIndustrial)for1400EastBroadway.Applicant: CityofMonticello H.ConsiderationofapprovingFarmMaintenanceAgreementforfarmlandin BertramChainofLakesRegionalPark SPECIALMEETINGS 5p.m.–Council:2012Water&SewerRates 5:30p.m.–EDA/Council/PC:EconDev–EmbraceDowntown 6:15p.m.–CLOSEDEDA/Council:PropertyPurchasediscussion I.ConsiderationofratifyingtheMonticelloEDA’sapprovalauthorizingan extendedcontractwithWilsonDevelopmenttocontinuetoimplementthe EmbracingDowntownPlan J.ConsiderationofadoptingOrdinance#548approvingtheCity’s2012Official ZoningMap K.ConsiderationofadoptingOrdinance#549amendingCityOrdinanceTitle8, Chapter2–UtilityExcavationsandadoptingSummaryOrdinance#549Afor publication L.Considerationofacceptingpreliminary4th QuarterFinancialReportfortheCity M.ConsiderationofmodifyingCityCellPhonePolicyforcostsavingsand informationsecuritypurposesforcommunicationdevices 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.PublicHearing–ConsiderationofadoptingResolution#2012-020vacatingaportionof drainageandutilityeasementsandestablishinganEncroachmentLicenseagreementfor Lot8,Block1,MeadowOaks4th Addition (2611RedOakLane);Applicant:Matt Formato 8.PublicHearing-ConsiderationofadoptingResolution#2012-021amendingand restatingEDAEnablingResolutionNo.2008-05andadoptingOrdinance#551amending Title2,Chapter3ofCityCoderelatedtotheEconomicDevelopmentAuthority 9.PublicHearing–ConsiderationofadoptingOrdinance#550approvingamendmentsto the2012FeeScheduleforescrowforlanduseapplicationsandutilityexcavation permits,andapproveContinuationofPublicHearingforfurtherconsiderationofwater andsewerrates 10.ConsiderationofcallingforaPublicHearingforcitizeninputontheapplicationfora DNR2012OutdoorRecreationgrant 11.ConsiderationofauthorizingsubmissionofapplicationforDNR2012LocalTrailsand RegionalTrailsgrant 12.ConsiderationofratifyingtheMonticelloEDA’smotionauthorizingCitystafftocreate andpublishaRequestForProposal(RFP)solicitingmarketingconsultantstoinitiatea City-wideBrandingandImageProject 13.Considerationofapprovingpurchaseoftelevisionsanddigitalsignsoftwareincluding theinstallationofequipmentandsoftware,withfundingfromCableCommission franchisefeereimbursements 14.Addeditems 15.Adjournment CityCouncilAgenda:02/27/12 1 5A.ConsiderationofapprovingpaymentofbillregistersforFebruary27th (TK) A.REFERENCEANDBACKGROUND: TheattachedbillregisterscontainallinvoicesprocessedsincethelastCouncilmeeting. SubjecttoMNStatutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecks forpayment.ThedayfollowingCouncilapproval,paymentswillbereleasedunless directedotherwise. IfCouncilhasnoquestionsorcommentsonthebillregisters,thesecanbeapprovedwith theconsentagenda.Ifrequested,thisitemcanberemovedfromconsentanddiscussed priortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillregistersforatotalamountof$480,853.37. 2.MotiontoapprovethebillregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters User: Printed:02/16/2012 - 10:47AM Carolyn.Becker Computer Check Proof List by Vendor Accounts Payable Batch:00204.02.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 1 ACH Enabled: False 2/15/12 delq taxes due: 155-500-142301 1,815.97 02/16/2012 101-41310-431990 1,815.97Check Total: Total for Check Run: Total of Number of Checks: 1,815.97 1 AP-Computer Check Proof List by Vendor (02/16/2012 - 10:47 AM)Page 1 User: Printed:02/23/2012 - 9:27AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00203.02.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 1 ACH Enabled: False 8365708 A & E January 2012 762.96 02/28/2012 655-49860-430920 762.96Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 2 ACH Enabled: False 8365841 A & E History January 2012 562.53 02/28/2012 655-49860-430920 562.53Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 3 ACH Enabled: False 8365920 A & E History International January 2012 423.45 02/28/2012 655-49860-430920 423.45Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 4 ACH Enabled: False 8365653 A & E En Espanol January 2012 25.00 02/28/2012 655-49860-430920 25.00Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 5 ACH Enabled: False 8365784 A & E Military History January 2012 150.56 02/28/2012 655-49860-430920 150.56Check Total: Vendor:2046 ADVANCED MEDIA TECHNOLOGIES INC Check Sequence: 6 ACH Enabled: True INV00993194 H.E. Video-(1) standard definition AVC 2,624.11 02/28/2012 655-49870-421830 2,624.11Check Total: Vendor:2087 ALL WAYS HEATING AND AC INC Check Sequence: 7 ACH Enabled: False 3097 Labor - (1) ign control for hotsey pressure washr; (1) press con 1,312.14 02/28/2012 101-43127-431990 1,312.14Check Total: AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1028 AMERIPRIDE LINEN AND APPERAL SERVICES Check Sequence: 8 ACH Enabled: False 2200211226 17.60 02/28/2012 226-45122-441700 2200211226 60.65 02/28/2012 226-45122-431110 2200211226 12.04 02/28/2012 226-45122-441710 2200213742 17.60 02/28/2012 226-45122-441700 2200213742 60.65 02/28/2012 226-45122-431110 2200213742 12.04 02/28/2012 226-45122-441710 180.58Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 9 ACH Enabled: False 1687117 re-sale return -23.03 02/28/2012 226-45127-425410 1689830 4.75 02/28/2012 226-45122-433300 1689830 142.78 02/28/2012 226-45127-421460 1689830 re-sale 349.29 02/28/2012 226-45127-425410 1693313 4.75 02/28/2012 226-45122-433300 1693313 20.91 02/28/2012 226-45127-421460 1693313 re-sale 559.23 02/28/2012 226-45127-425410 1693313 coffee 73.45 02/28/2012 101-41940-443990 1,132.13Check Total: Vendor:1040 ARAMARK UNIFORM SERVICES Check Sequence: 10 ACH Enabled: False 629-7428842 3.78 02/28/2012 101-43110-441700 629-7428842 32.90 02/28/2012 101-45201-441700 629-7428842 14.48 02/28/2012 602-49490-441700 629-7428842 14.48 02/28/2012 601-49440-441700 629-7428842 46.21 02/28/2012 101-43120-441700 629-7428842 47.74 02/28/2012 101-43127-421990 629-7433804 4.37 02/28/2012 101-43110-441700 629-7433804 39.02 02/28/2012 101-45201-441700 629-7433804 15.08 02/28/2012 602-49490-441700 629-7433804 15.08 02/28/2012 601-49440-441700 629-7433804 60.67 02/28/2012 101-43120-441700 629-7433804 79.52 02/28/2012 101-43127-421990 373.33Check Total: Vendor:1041 ARCTIC GLACIER INC Check Sequence: 11 ACH Enabled: False 412204009 re-sale 55.72 02/28/2012 609-49750-425500 55.72Check Total: Vendor:2567 ARS BUSINESS SOLUTIONS LLC Check Sequence: 12 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 38485 utx - 20% 1/1-12/31/12 Dialcard annual license 19.80 02/28/2012 609-49754-430900 38485 80% 1/1-12/31/12 Dialcard annual license 79.20 02/28/2012 609-49754-430900 38485 utx - 20% 1/1-12/31/12 ARS Support Total Care 149.80 02/28/2012 609-49754-430900 38485 80% 1/1-12/31/12 ARS Support Total Care 599.20 02/28/2012 609-49754-430900 848.00Check Total: Vendor:1368 AUTO VALUE MONTICELLO Check Sequence: 13 ACH Enabled: False 21025314 (2) relective tape kits 39.09 02/28/2012 101-42200-421990 21026018 (1) wet or dry color sand 9.29 02/28/2012 101-43127-421990 21026411 (1) battery for generator 119.90 02/28/2012 101-42200-422100 168.28Check Total: Vendor:2808 AUTOMATIC SYSTEMS CO Check Sequence: 14 ACH Enabled: False 24414 Well #3 - replaced monitor w/City spare - chrg travel time only 81.70 02/28/2012 601-49440-431990 81.70Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 15 ACH Enabled: False 362268 (10) gal gear lube 80W90; (1) drum return 210.29 02/28/2012 101-43127-421200 768001 #790.6 gallons (kodiak plus 30) 2,858.02 02/28/2012 101-43120-421200 768216 #715 gallons (unleaded plus) 2,298.73 02/28/2012 101-43120-421200 768217 #300 gallons (kodiak plus 20) 1,096.50 02/28/2012 101-43120-421200 6,463.54Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 16 ACH Enabled: False 72087300 30.60 02/28/2012 609-49750-433300 72087300 711.90 02/28/2012 609-49750-425100 72087300 544.00 02/28/2012 609-49750-425300 72089600 1.80 02/28/2012 609-49750-433300 72089600 137.04 02/28/2012 609-49750-425300 72179900 25.79 02/28/2012 609-49750-433300 72179900 253.83 02/28/2012 609-49750-425100 72179900 563.68 02/28/2012 609-49750-425300 2,268.64Check Total: Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 17 ACH Enabled: False 1354604 (17) pizzas 85.00 02/28/2012 226-45127-421460 1354604 (55) pizzas 275.00 02/28/2012 226-45127-425410 1354667 (14) pizzas 70.00 02/28/2012 226-45127-421460 1354667 (34) pizzas 170.00 02/28/2012 226-45127-425410 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 600.00Check Total: Vendor:1067 BERNICK'S Check Sequence: 18 ACH Enabled: False 129656 568.20 02/28/2012 609-49750-425300 129657 re-sale 25.14 02/28/2012 609-49750-425400 129657 re-sale 32.86 02/28/2012 609-49750-425500 129658 513.50 02/28/2012 609-49750-425200 129661 re-sale 510.50 02/28/2012 226-45127-425410 132116 re-sale 57.20 02/28/2012 609-49750-425400 132117 1,039.25 02/28/2012 609-49750-425200 132120 12.80 02/28/2012 226-45127-421460 132120 re-sale 399.50 02/28/2012 226-45127-425410 3,158.95Check Total: Vendor:1701 BIFF'S INC Check Sequence: 19 ACH Enabled: False W455499 Ellison Park - 1/11/12 - 2/7/12 40.04 02/28/2012 101-45201-431990 W455500 Pioneer Park - 1/11/12 - 2/7/12 40.04 02/28/2012 101-45201-431990 W455501 E 4th Street Park - 1/11/12 - 2/7/12 32.89 02/28/2012 101-45201-431990 W455502 Public Works - 1/11/12 - 2/7/12 40.04 02/28/2012 101-45201-431990 153.01Check Total: Vendor:2576 BIG LAKE LUMBER Check Sequence: 20 ACH Enabled: False 20024039 (1) R.O 72" steel flush 384.75 02/28/2012 101-43127-422300 384.75Check Total: Vendor:2221 BIG TEN NETWORK LLC Check Sequence: 21 ACH Enabled: False C53830 Big 10 January 2012 1,155.82 02/28/2012 655-49860-430920 C53830 Big 10 Bulks January 2012 187.50 02/28/2012 655-49860-430920 1,343.32Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 22 ACH Enabled: False 903570021 (1000) M990601-04 #6 solid black 993.94 02/28/2012 656-49877-421800 903570022 (2) SARS01SBSBXXXUX-120F 58.44 02/28/2012 656-49877-421800 903570023 (50 ft) THM - DG4X1C-1600 1.25in riser org w/tape 1600' reel 65.73 02/28/2012 656-49877-421800 903588275 (4) MR500; (4) poe injectors 555.54 02/28/2012 656-49877-421800 1,673.65Check Total: Vendor:2481 BRAVO COMPANY BANK OF AMERICA Check Sequence: 23 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 409407 Bravo January 2012 399.93 02/28/2012 655-49860-430920 399.93Check Total: Vendor:2243 BULLFROG SWEATSHOP LLC Check Sequence: 24 ACH Enabled: False 70 Website Design - new slider; footer; header and minor layout 640.00 02/28/2012 213-46301-434600 70 Update website - property listing page 80.00 02/28/2012 213-46301-434600 720.00Check Total: Vendor:2807 ROBERT BUSH Check Sequence: 25 ACH Enabled: False 2/1/11 Wood chipper blade sharpening 50.00 02/28/2012 101-43127-431990 50.00Check Total: Vendor:1089 SARA CAHILL Check Sequence: 26 ACH Enabled: True 2/20/12 Office supply reimbursement - hangin folders; cart; 60.67 02/28/2012 226-45122-420990 60.67Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 27 ACH Enabled: False 2348-000G114 General 3,409.09 02/28/2012 101-41610-430400 2348-000G114 General - Hillside 3rd & 4th; Sunset Ponds 210.00 02/28/2012 101-41910-430400 2348-000G114 General - PEG fee charges; ect. 140.00 02/28/2012 655-49870-430400 2348-000G114 ZZFORD - General - Ford building 70.00 02/28/2012 101-00000-220110 2348-000G114 11C006 - General - contract review; award 210.00 02/28/2012 226-45122-453010 2348-001G62 Code enforcement 732.40 02/28/2012 101-42400-430400 2348-115G10 Motzko Co LLC Litigation 1,393.50 02/28/2012 101-41610-430400 6,164.99Check Total: Vendor:2220 CBS SPORTS NETWORK Check Sequence: 28 ACH Enabled: False 049035 CBS College Sports January 2012 86.08 02/28/2012 655-49860-430920 86.08Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 29 ACH Enabled: False Jan-12 WCCO January 2012 892.50 02/28/2012 655-49860-430920 892.50Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 30 ACH Enabled: False 2/9/12 5863599-6 145.76 02/28/2012 101-42700-438300 2/9/12 5804618-6 12.82 02/28/2012 101-45201-438300 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 158.58Check Total: Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 31 ACH Enabled: False 622659 haz material charge 4.50 02/28/2012 226-45127-421460 622659 utx - helium 167.25 02/28/2012 226-45127-421460 171.75Check Total: Vendor:2654 CENTURYLINK Check Sequence: 32 ACH Enabled: False R72010610612032 Intrastate access charges 2/1-2/29/12 600.00 02/28/2012 655-49860-430910 600.00Check Total: Vendor:2654 CENTURYLINK Check Sequence: 33 ACH Enabled: False L040037037-1203 Voice - CABS 2/1-2/29/12 monthlyaccess charges 120.83 02/28/2012 655-49860-430910 120.83Check Total: Vendor:2487 CHILLER BANK OF AMERICA Check Sequence: 34 ACH Enabled: False 409409 Chiller January 2012 76.44 02/28/2012 655-49860-430920 76.44Check Total: Vendor:1112 CINTAS FIRST AID AND SAFETY Check Sequence: 35 ACH Enabled: False 470778072 Weekly bathroom cleaning 64.13 02/28/2012 609-49754-431100 470781415 Weekly bathroom cleaning 64.13 02/28/2012 609-49754-431100 128.26Check Total: Vendor:2482 CLOO Check Sequence: 36 ACH Enabled: False 409410 Sleuth January 2012 76.44 02/28/2012 655-49860-430920 76.44Check Total: Vendor:2479 CNBC INC BANK OF AMERICA Check Sequence: 37 ACH Enabled: False 409411 CNBC January 2012 583.42 02/28/2012 655-49860-430920 409413 CNBC World January 2012 39.59 02/28/2012 655-49860-430920 623.01Check Total: Vendor:2256 COMCAST SHARED SERVICES VERSUS Check Sequence: 38 ACH Enabled: False 409405 Versus January 2012 285.97 02/28/2012 655-49860-430920 285.97Check Total: AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2256 COMCAST SHARED SERVICES VERSUS Check Sequence: 39 ACH Enabled: False 409406 Versus HD January 2012 1.80 02/28/2012 655-49860-430920 1.80Check Total: Vendor:2809 COMPASS Check Sequence: 40 ACH Enabled: False 3325 utx - slide piece childs pool area - (1) 30' elbw; (1) tube seat 1,250.00 02/28/2012 226-45127-424600 1,250.00Check Total: Vendor:2279 THE COOKING CHANNEL Check Sequence: 41 ACH Enabled: False Jan-12 Cooking Channel January 2012 51.87 02/28/2012 655-49860-430920 51.87Check Total: Vendor:2080 CRYSTEEL TRUCK EQUIPMENT INC Check Sequence: 42 ACH Enabled: False FP145945 (1) flap kit 120.01 02/28/2012 101-43127-422100 120.01Check Total: Vendor:1092 CSI SOFTWARE INC Check Sequence: 43 ACH Enabled: False 7441 Minneapolis Regional Training Seminar - S.Cahill 250.00 02/28/2012 226-45122-433200 250.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 44 ACH Enabled: False 1012364 25,879.34 02/28/2012 609-49750-425200 1012368 1,639.40 02/28/2012 609-49750-425200 1015602 6,144.63 02/28/2012 609-49750-425200 1015602 re-sale 148.00 02/28/2012 609-49750-425400 1015639 1,353.15 02/28/2012 609-49750-425200 2435 261.75 02/28/2012 609-49750-425200 35,426.27Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 45 ACH Enabled: False 637268 479.10 02/28/2012 609-49750-425200 638062 1,100.10 02/28/2012 609-49750-425200 638062 re-sale 22.40 02/28/2012 609-49750-425400 1,601.60Check Total: Vendor:2195 BRETT DEMARAIS Check Sequence: 46 ACH Enabled: False 11/1/11-1/31/12 Intra-city mileage 311.91 02/28/2012 655-49870-433100 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 311.91Check Total: Vendor:2739 DESTINY SOLUTIONS Check Sequence: 47 ACH Enabled: False 2082 Video - H.E.-(1) CT-2 Tagger (peice of the fcc equipment) 1,064.54 02/28/2012 655-49870-421830 1,064.54Check Total: Vendor:2278 DIY NETWORK Check Sequence: 48 ACH Enabled: False Jan-12 diy January 2012 51.87 02/28/2012 655-49860-430920 51.87Check Total: Vendor:1152 ECHOSTAR SATELLITE LLC Check Sequence: 49 ACH Enabled: False 69710 2/12 (3/2/12 - 4/1/12) digital music 42.74 02/28/2012 609-49754-432500 90652 2/12 (2/22/12 - 3/21/12) digital music 68.39 02/28/2012 226-45122-432500 111.13Check Total: Vendor:2207 ECOENVELOPES LLC Check Sequence: 50 ACH Enabled: False 1155 (4) #10 CRE ecoEnvelopes (1/2) 147.49 02/28/2012 601-49440-420990 1155 (4) #10 CRE ecoEnvelopes (1/2) 147.49 02/28/2012 602-49490-420990 1155 Q4 2011 UB bill processing; shipping (1/2) 319.04 02/28/2012 601-49440-431990 1155 Q4 2011 UB bill processing; shipping (1/2) 319.05 02/28/2012 602-49490-431990 1155 Q4 2011 UB Spring Tree Sale insert 76.02 02/28/2012 224-46102-435200 1155 Q4 2011 UB FNM insert 38.01 02/28/2012 655-49870-434990 1155 Q4 2011 UB MCC insert 38.01 02/28/2012 226-45122-431950 1155 Q4 2011 Report fee (1/2) 17.50 02/28/2012 601-49440-431990 1155 Q4 2011 Report fee (1/2) 17.50 02/28/2012 602-49490-431990 1155 Q4 2011 UB postage (1/2) 671.14 02/28/2012 602-49490-432200 1155 Q4 2011 UB postage (1/2) 671.14 02/28/2012 601-49440-432200 2,462.39Check Total: Vendor:1164 ELK RIVER PRINTING & VENTURE PRODUCTS INC Check Sequence: 51 ACH Enabled: False 031742 (1) "Application Denied" stamp 51.41 02/28/2012 101-42400-420990 51.41Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 52 ACH Enabled: False 361572-IN re-sale 487.37 02/28/2012 609-49750-425400 487.37Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 53 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 122-382 re-sale 167.50 02/28/2012 609-49750-425400 167.50Check Total: Vendor:1170 FASTENAL COMPANY Check Sequence: 54 ACH Enabled: False MNMON67541 (1) 1/2 set tools; (46) hex nuts; (100) 1/4 drop-ins; ect 73.51 02/28/2012 101-45201-422300 MNMON67572 Edmunson shed repair - (25) 9x1.5mti-wdMS BS PW 2.47 02/28/2012 101-43127-422300 MNMON67652 return x/ref w/#MNMON67541 -33.27 02/28/2012 101-45201-422300 MNMON67673 Pioneer Park - (100) lead scru; (100) drop-in; (100) pphsms 77.20 02/28/2012 101-45201-422300 MNMON67688 Pioneer Park - (1) #3 bit; (16) S/S FPHMS; (16) 1/4"-20 S/S FHN 4.92 02/28/2012 101-45201-422300 MNMON67712 (4) 3/8-24 top LK GR C; (4) M10-1.5"U" springnuts 3.17 02/28/2012 101-43127-421990 128.00Check Total: Vendor:1171 FEDERAL EXPRESS Check Sequence: 55 ACH Enabled: False 7-784-71311 Recepient - Service Cener (RMA#226... Anaheim CA 10.45 02/28/2012 655-49870-432400 10.45Check Total: Vendor:1175 DONNA FINNELL Check Sequence: 56 ACH Enabled: False 2/14/12 2/14/12 Valentines dance lesson for 13 couples 201.50 02/28/2012 226-45127-430130 2/6/12 Mileage Reimbursement - Silver Sneakers Training 56.06 02/28/2012 226-45122-433100 257.56Check Total: Vendor:1614 FIRE ENGINEERING Check Sequence: 57 ACH Enabled: False Subscription 1 year renewal Account# 95 1 R22R4 29.00 02/28/2012 101-42200-443300 29.00Check Total: Vendor:1178 FIRE MARSHALS ASSOCIATION OF MN Check Sequence: 58 ACH Enabled: False 2012 Mmbrship Marc Simpson 35.00 02/28/2012 101-42200-443300 35.00Check Total: Vendor:1186 FLEXIBLE PIPE TOOL COMPANY Check Sequence: 59 ACH Enabled: False 14972 (1) tiger tail w/rope 53.44 02/28/2012 602-49490-421990 53.44Check Total: Vendor:2222 FOX SPORTS NET NORTH HD Check Sequence: 60 ACH Enabled: False C51367 Fox Sports North January 2012 5,063.52 02/28/2012 655-49860-430920 C51367 Fox Sports North Taverns January 2012 187.50 02/28/2012 655-49860-430920 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 5,251.02Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 61 ACH Enabled: False KMSP Jan-12 KMSP January 2012 1,260.00 02/28/2012 655-49860-430920 1,260.00Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 62 ACH Enabled: False WFTC Jan-12 WFTC January 2012 157.50 02/28/2012 655-49860-430920 157.50Check Total: Vendor:1718 FRANZ REPROGRAPHICS INC Check Sequence: 63 ACH Enabled: False 0000104074 (4) 36x300 inkjet bond 141.91 02/28/2012 101-41940-420300 141.91Check Total: Vendor:2274 FUEL Check Sequence: 64 ACH Enabled: False C56447 FUEL January 2012 65.52 02/28/2012 655-49860-430920 65.52Check Total: Vendor:1194 G AND K SERVICES Check Sequence: 65 ACH Enabled: False 1043107870 Floor mats 31.14 02/28/2012 217-41990-431900 1043109725 Floor mats 53.97 02/28/2012 609-49754-431900 1043112819 Floor mats 31.14 02/28/2012 217-41990-431900 116.25Check Total: Vendor:2257 THE GOLF CHANNEL Check Sequence: 66 ACH Enabled: False 409404 The Golf Channel January 2012 390.52 02/28/2012 655-49860-430920 390.52Check Total: Vendor:2257 THE GOLF CHANNEL Check Sequence: 67 ACH Enabled: False 409402 The Golf Channel HD January 2012 1.80 02/28/2012 655-49860-430920 1.80Check Total: Vendor:1591 GRADY'S ACE HARDWARE Check Sequence: 68 ACH Enabled: False 872277 (2) closed eye bolts; (7) ft chain 16.58 02/28/2012 602-49490-422110 875375 (1) qt blk; (1) qt red; (1) handi pad; (1) paint tray; ect 34.47 02/28/2012 602-49490-422110 875384 (2) handi pads 7.03 02/28/2012 602-49490-422110 8763001 Built rock for hand weights - return - (3) elbows -4.78 02/28/2012 226-45127-424600 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 876304 (2) 2 x close glv nipples 8.53 02/28/2012 601-49440-421990 876768 (1) bx sheet metal screws; (3) elec tape 7.98 02/28/2012 601-49440-421990 877679 (2) 3" hinges 17.08 02/28/2012 101-45201-421650 877834 (1) hex screw; (1) flat washer; (1) nut stop 0.57 02/28/2012 101-43120-421990 878185 Built rock for hand weights -(1) 10' pipe; (1) elbow 23.78 02/28/2012 226-45127-424600 879065 Pool water valve - (1) silcn caulk 5.87 02/28/2012 226-45122-422990 879397 Pool slide - (2) plumbers putty; (1) plastic welder glue 13.65 02/28/2012 226-45122-421610 130.76Check Total: Vendor:2281 GREAT AMERICAN COUNTRY Check Sequence: 69 ACH Enabled: False Jan-12 GAC January 2012 112.92 02/28/2012 655-49860-430920 112.92Check Total: Vendor:2433 NICHOLAS R HACKENMUELLER Check Sequence: 70 ACH Enabled: True 2/8/12 Recording retraining 50.00 02/28/2012 101-41110-431990 50.00Check Total: Vendor:2806 HBC Check Sequence: 71 ACH Enabled: False 2/8/12 utx -(1) 1GM memory for Cisco Asa 5510 charged on B.R. HBC cr cd 220.07 02/28/2012 655-49870-421990 220.07Check Total: Vendor:1750 HBC HIAWATHA BROADBAND COMM INC Check Sequence: 72 ACH Enabled: True 6227 (67.25) hrs 8,118.75 02/28/2012 655-49870-431990 6227 Reimb postage (116) late notices 51.04 02/28/2012 655-49870-432200 6227 Mgmt Fee-includes video content mgmt & tech support services 5,261.75 02/28/2012 655-49870-431990 6227 Neustar porting fees 87.57 02/28/2012 655-49870-431990 6227 (3.25) hrs - LNP porting requests processed 243.75 02/28/2012 655-49870-431990 6227 1703 SUBS @ $2/SUB for use of OSS System 3,406.00 02/28/2012 655-49870-431990 6227 1703 SUBS @ $2.5 /SUB for billing services 4,257.50 02/28/2012 655-49870-431990 6227 Reimb C. Mueller invoice (FNM 1/3) - cable matters thru 11/30/11 262.17 02/28/2012 655-49870-431990 6227 Reimb C. Mueller invoice (FNM 1/3) - cable matters thru 10/31/11 71.16 02/28/2012 655-49870-431990 21,759.69Check Total: Vendor:1750 HBC HIAWATHA BROADBAND COMM INC Check Sequence: 73 ACH Enabled: True 6234 February 2012 contract 15,000.00 02/28/2012 655-49870-430700 15,000.00Check Total: Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 74 ACH Enabled: False AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 4308692 (50) SR 5/8x3/4 ECR/TP 100 CF mtr 5,741.51 02/28/2012 601-49440-422701 4364060 (25) #21 SR 5/8" plas BTM PLT gskt; (10) #12A SR 5/8" meas chamb 224.57 02/28/2012 601-49440-422701 5,966.08Check Total: Vendor:1604 HEALTH PARTNERS Check Sequence: 75 ACH Enabled: False 39650030 3/1 - 3/31/12 Medical insurance 62,483.99 02/28/2012 101-00000-217060 39650030 3/1 - 3/31/12 Dental insurance 6,214.67 02/28/2012 101-00000-217062 68,698.66Check Total: Vendor:1227 CLINT HERBST Check Sequence: 76 ACH Enabled: False 2/16/12 utx - parking - FNM meeting Mpls 13.00 02/28/2012 655-49870-433100 13.00Check Total: Vendor:1232 HILLYARD INC MINNEAPOLIS Check Sequence: 77 ACH Enabled: False 600118714 (8) gal mariner; (36) stainless steel clnr; (4) assurance; ect 606.06 02/28/2012 226-45122-421100 606.06Check Total: Vendor:1233 HIRSHFIELD'S INC Check Sequence: 78 ACH Enabled: False 030002239 return x/ref w/#030203071 -159.24 02/28/2012 101-45201-422300 030002240 return x/ref w/#030203027 -92.79 02/28/2012 101-45201-422300 030203092 (1) gal white house trim; (1) gal primer 72.65 02/28/2012 101-43127-421510 030203127 (3) gal sup wht 108.98 02/28/2012 101-43127-421510 030203146 (1) 3" chip brush; (1) 4" chip brush; (1) pro doo-z 14.58 02/28/2012 101-45201-422300 030203147 (2) pro dooz 3 pk 14.94 02/28/2012 101-45201-422300 030203240 (2) gal white paint 72.65 02/28/2012 101-43127-421510 030203264 Pioneer Pk - (2) easyclear gal kits; (2) odor magnets; ect 185.12 02/28/2012 101-45201-422300 030203297 (1) gal white hsecoat 36.33 02/28/2012 101-43127-421510 030203335 (1) demo color tester 6.40 02/28/2012 101-45201-422300 030203342 Pioneer Park - (1) demo color tester 6.40 02/28/2012 101-45201-422300 030203352 (1) gal semi gls; (1) paint pourer 40.59 02/28/2012 101-45201-422300 030203427 (3) chip brushes; (1) gal white; (5) tray liners; ect 49.69 02/28/2012 101-45201-422300 030203428 Pioneer Park - (1) gal black 30.98 02/28/2012 101-45201-422300 387.28Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 79 ACH Enabled: False 2/18/12 Motor fuel 24.30 02/28/2012 226-45122-421200 2/18/12 Motor fuel 83.83 02/28/2012 101-42200-421200 2/18/12 Motor fuel 53.51 02/28/2012 101-42200-421200 2/18/12 Motor fuel 42.53 02/28/2012 101-42200-421200 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 2/18/12 Motor fuel 35.53 02/28/2012 101-42200-421200 2/18/12 Motor fuel 20.00 02/28/2012 226-45122-421200 2/18/12 Motor fuel credit 1/21/12 - 2/10/12 -17.36 02/28/2012 101-42200-421200 242.34Check Total: Vendor:2276 HOME & GARDEN TELEVISION Check Sequence: 80 ACH Enabled: False Jan-12 HGTV January 2012 366.99 02/28/2012 655-49860-430920 366.99Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 81 ACH Enabled: False Jan-12 HBO HBO January 2012 557.67 02/28/2012 655-49860-430920 Jan-12 HBO HBO Bulk January 2012 509.74 02/28/2012 655-49860-430920 Jan-12 HBO Cinemax January 2012 175.31 02/28/2012 655-49860-430920 1,242.72Check Total: Vendor:1243 HOME DEPOT CREDIT SERVICES Check Sequence: 82 ACH Enabled: False 1016418 (1) M18 hammer dribb & impact driver; (2) 40lb ice melt; (1) bit 245.76 02/28/2012 656-49877-421990 14932 (1) hinge; (1) 92-5/8 stud; (2) 1x2x8 FVRR 14.51 02/28/2012 217-41990-422300 20034 (1) mop handle; (2) #24 rayon mop 30.36 02/28/2012 101-45201-422990 2996639 (1) Ridgid 2stge filter; (1) filter bag 38.41 02/28/2012 101-45201-421990 4014281 (1) 4 gal vac 84.43 02/28/2012 601-49440-421990 4014287 (1) noisemuffler; (1) 3 dry filts 19.83 02/28/2012 601-49440-421990 4017189 (1) 50' hot water hose; (1) nozzle; (8) elect tape; ectl 96.87 02/28/2012 656-49877-421990 4028799 PW Shop - (6) Dawn 30.40 02/28/2012 101-45201-422990 6025907 Cash box - (5) 1-3/8" chrome cam lock 35.11 02/28/2012 217-41990-421990 6025907 (1) Milwaukee 8 pc Bi-mtl hole sw kit 53.40 02/28/2012 101-45201-424100 6990741 (1) 8x8x4 junction box; (5) plastic bag goods 29.43 02/28/2012 656-49877-421990 7580357 (1) 1 1/2" conduit; (1) 5pc 1 1/2" clamp; 6pc screwdrvr set; ect 23.51 02/28/2012 656-49877-421990 8015318 (1) 2-1/2" squeegee nozzle; assorted shop vac filts; (1) adapter 43.82 02/28/2012 101-45201-421650 9010167 Edmondson Farm shed repair - (1) Ergo rake; (2) 1/4 4x8 OSB; ect 52.25 02/28/2012 101-43127-422300 995599 (2) 3/4 90 bell; (1) cover; (1) outlet box 9.27 02/28/2012 656-49877-421990 807.36Check Total: Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 83 ACH Enabled: False 12021308 Pool chemicals 1,224.43 02/28/2012 226-45122-421600 1,224.43Check Total: Vendor:1245 HOTSY EQUIPMENT OF MN Check Sequence: 84 ACH Enabled: False 39378 (1) swivel gun DGV 58.17 02/28/2012 101-43127-422100 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 58.17Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 85 ACH Enabled: False KSTC Jan-12 KSTC January 2012 367.50 02/28/2012 655-49860-430920 367.50Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 86 ACH Enabled: False KSTP Jan-12 KSTP January 2012 367.50 02/28/2012 655-49860-430920 367.50Check Total: Vendor:2208 INITIATIVE FOUNDATION Check Sequence: 87 ACH Enabled: False Contribution Total commitment for 2012 2,000.00 02/28/2012 213-46301-444900 2,000.00Check Total: Vendor:1253 J H LARSON COMPANY Check Sequence: 88 ACH Enabled: False S100056574.001 (7) 13W fluor tub; (12) syl 50mr 56.93 02/28/2012 226-45122-422990 56.93Check Total: Vendor:2805 SUZANNE JENSEN Check Sequence: 89 ACH Enabled: False 2/9/12 Mileage reimbursement 2/9/12 training @ Monticello DMV 108.34 02/28/2012 217-41990-433200 108.34Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 90 ACH Enabled: False 1687888 3.00 02/28/2012 609-49750-433300 1687888 716.25 02/28/2012 609-49750-425200 719.25Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 91 ACH Enabled: False 1229627 55.23 02/28/2012 609-49750-433300 1229627 3,862.98 02/28/2012 609-49750-425100 1229628 56.98 02/28/2012 609-49750-433300 1229628 1,542.95 02/28/2012 609-49750-425300 1229628 re-sale 72.18 02/28/2012 609-49750-425400 1229629 2.78 02/28/2012 609-49750-433300 1229629 41.98 02/28/2012 609-49750-425200 1231686 31.97 02/28/2012 609-49750-433300 1231686 1,117.10 02/28/2012 609-49750-425300 1232864 77.15 02/28/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 1232864 6,103.05 02/28/2012 609-49750-425100 1232865 15.29 02/28/2012 609-49750-433300 1232865 393.60 02/28/2012 609-49750-425300 1232865 re-sale 33.99 02/28/2012 609-49750-425400 1233554 23.63 02/28/2012 609-49750-433300 1233554 1,754.52 02/28/2012 609-49750-425100 1233555 69.49 02/28/2012 609-49750-433300 1233555 53.30 02/28/2012 609-49750-425200 1233555 2,064.15 02/28/2012 609-49750-425300 1236107 23.63 02/28/2012 609-49750-433300 1236107 598.50 02/28/2012 609-49750-425300 525030 -8.96 02/28/2012 609-49750-425300 525659 -62.00 02/28/2012 609-49750-425100 525660 -34.75 02/28/2012 609-49750-425100 525661 -16.27 02/28/2012 609-49750-425100 525979 -1.39 02/28/2012 609-49750-433300 525979 -60.00 02/28/2012 609-49750-425300 17,811.08Check Total: Vendor:2251 KARE Check Sequence: 92 ACH Enabled: False 500676-19 KARE January 2012 945.00 02/28/2012 655-49860-430920 945.00Check Total: Vendor:2626 HARRY LANTTO Check Sequence: 93 ACH Enabled: True 2/8/12 EDA Mtg 2/8/12 50.00 02/28/2012 101-46500-431990 50.00Check Total: Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 94 ACH Enabled: False 156972 4/26/12 St Cld Safety Control Workshop - K.L. 20.00 02/28/2012 101-43115-433200 20.00Check Total: Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 95 ACH Enabled: False 8366351 A & E Lifetime Network January 2012 564.60 02/28/2012 655-49860-430920 564.60Check Total: Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 96 ACH Enabled: False 8367241 A & E Lifetime Movie Network January 2012 263.48 02/28/2012 655-49860-430920 263.48Check Total: AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 97 ACH Enabled: False 8367781 A & E Lifetime Real Women January 2012 46.41 02/28/2012 655-49860-430920 46.41Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 98 ACH Enabled: False 126004 re-sale 116.94 02/28/2012 609-49750-425400 126004 re-sale 393.82 02/28/2012 609-49750-425500 510.76Check Total: Vendor:1304 M J DONOVAN ENTERPRISES Check Sequence: 99 ACH Enabled: False 79010 Squad 5 graphics - custom reflective kit 512.85 02/28/2012 240-49200-455010 512.85Check Total: Vendor:1386 M-R SIGN CO INC Check Sequence: 100 ACH Enabled: False 170325 utx - (3) right lane turn signs 150.47 02/28/2012 101-43120-422600 150.47Check Total: Vendor:2541 MAILFINANCE Check Sequence: 101 ACH Enabled: False N3077255 12/4/11-3/3/12 City hall mailing system 521.78 02/28/2012 101-41940-441500 521.78Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 102 ACH Enabled: True 2/13/12 City Council meeting recording 2/13/12 80.00 02/28/2012 101-41110-431990 80.00Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 103 ACH Enabled: False Jan-12 MGM HD January 2012 10.16 02/28/2012 655-49860-430920 10.16Check Total: Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 104 ACH Enabled: False 400413002596 (239) transactions - January 2012 143.40 02/28/2012 101-42100-431990 143.40Check Total: Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 105 ACH Enabled: False Jan-12 January 2012 911 Wright Co 950.36 02/28/2012 655-00000-208170 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 950.36Check Total: Vendor:2160 MINNESOTA POLLUTIION CONTROL AGENCY Check Sequence: 106 ACH Enabled: False WW Conference 3/21-3/23/12 Wastewater Operations Conf - B.P. 300.00 02/28/2012 101-43110-433200 300.00Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 107 ACH Enabled: False 016802 MLB January 2012 264.42 02/28/2012 655-49860-430920 264.42Check Total: Vendor:1361 MN SHREDDING LLC Check Sequence: 108 ACH Enabled: False 0253895430 Document shredding 13.00 02/28/2012 217-41990-431990 13.00Check Total: Vendor:2450 MN STATE PATROL Check Sequence: 109 ACH Enabled: False 2012 Decals (15) 2012 vehicle inspection decals - Al Gapinski 30.00 02/28/2012 101-43127-421990 30.00Check Total: Vendor:2135 MONTICELLO BASEBALL Check Sequence: 110 ACH Enabled: False 2012 FNM Banner 2012 Baseball Season - banner at H.S. ballfields 500.00 02/28/2012 655-49870-434990 500.00Check Total: Vendor:1392 MONTICELLO NAPA Check Sequence: 111 ACH Enabled: False 510016 #402 - (1) gasket material 7.66 02/28/2012 602-49490-422110 510213 (1) 310 cut-off 16.88 02/28/2012 101-43127-422100 511018 (7) oil filters 34.14 02/28/2012 101-43127-422120 511659 (1) bdy fill 12.19 02/28/2012 101-43127-422110 511685 #110 - (4) hose fittings; (2.33) hydraulic hose 31.19 02/28/2012 101-43120-422110 511780 (1) diaphrgm 4.11 02/28/2012 101-42200-421990 511782 (1) diaphrgm 4.11 02/28/2012 101-42200-421990 512391 (3) masking tape; (1) grn msk ppr 29.88 02/28/2012 101-43127-421510 512463 Shop supplies - (1) zeco 2.5 80w90 34.51 02/28/2012 101-43127-421300 512935 (1) 2k urethane surfacer; (1) repair kit; (1) fiberglass resin 66.36 02/28/2012 101-43127-421510 512945 (1) hardener; (1) primer surfacer; (1) urethane surfacer return 11.48 02/28/2012 101-43127-421510 513141 (1) tape 6.40 02/28/2012 101-43127-421510 513158 (1) accessory; (1) 3M TM perfect IT TM 39.84 02/28/2012 101-43127-421990 513372 Eng #1 - (1) battery cable connector 34.86 02/28/2012 101-42200-422110 513534 (2) respirtr; (1) blk nitrile glv 53.83 02/28/2012 101-45201-420990 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 513536 #111 & spare - (2) CBB 30 cir brkr; (2) FCB 20 cir brkr 23.30 02/28/2012 101-43120-422110 513562 (1) tack rag; (1) quick clear; (1) topcoat hardener; ect 98.05 02/28/2012 101-43127-421510 513812 Stock - (2) fuel filters; (3) oil filters; (1) air filter 55.99 02/28/2012 101-43127-422120 564.78Check Total: Vendor:2167 MONTICELLO RV CENTER INC Check Sequence: 112 ACH Enabled: False 18237 (1) dome light double LED white 63.71 02/28/2012 602-49490-440440 63.71Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 113 ACH Enabled: False February 2012 Monthly appropriation 4,208.33 02/28/2012 101-45175-444310 4,208.33Check Total: Vendor:1380 MONTICELLO VACUUM CENTER Check Sequence: 114 ACH Enabled: False 60775 (1) pipe 8.55 02/28/2012 101-43127-422300 60798 (3) pipes; (3) couplers; (3) sweeps 31.26 02/28/2012 101-43127-422300 61216 (1) Ricca vacuum & attachments 391.11 02/28/2012 226-45122-424100 61248 (1) roller brush 37.35 02/28/2012 226-45122-422100 468.27Check Total: Vendor:1629 MP NEXLEVEL LLC Check Sequence: 115 ACH Enabled: True 94053 (4) hr Splicing tech w/equipment (Job: 11113127) 300.00 02/28/2012 656-49877-431990 300.00Check Total: Vendor:2478 MSNBC INC BANK OF AMERICA Check Sequence: 116 ACH Enabled: False 409414 MSNBC January 2012 484.62 02/28/2012 655-49860-430920 484.62Check Total: Vendor:2334 MTV NETWORKS Check Sequence: 117 ACH Enabled: False Jan-12 MTV VH1 January 2012 425.43 02/28/2012 655-49860-430920 Jan-12 MTV VH1 Classic Rock January 2012 90.01 02/28/2012 655-49860-430920 Jan-12 MTV TV Land January 2012 355.70 02/28/2012 655-49860-430920 Jan-12 MTV TeenNick January 2012 90.01 02/28/2012 655-49860-430920 Jan-12 MTV Spike January 2012 847.28 02/28/2012 655-49860-430920 Jan-12 MTV Nicktoons - NTO January 2012 90.01 02/28/2012 655-49860-430920 Jan-12 MTV Nickelodeon January 2012 1,418.09 02/28/2012 655-49860-430920 Jan-12 MTV Nick Jr January 2012 42.51 02/28/2012 655-49860-430920 Jan-12 MTV MTV2-MT2 January 2012 39.89 02/28/2012 655-49860-430920 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference Jan-12 MTV MTV Hits January 2012 90.01 02/28/2012 655-49860-430920 Jan-12 MTV January 2012 992.76 02/28/2012 655-49860-430920 Jan-12 MTV Comedy Central- CMC January 2012 409.34 02/28/2012 655-49860-430920 Jan-12 MTV CMT January 2012 283.90 02/28/2012 655-49860-430920 5,174.94Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 118 ACH Enabled: False Jan-12 Music Choice January 2012 187.79 02/28/2012 655-49860-430920 187.79Check Total: Vendor:2275 NATIONAL GEOGRAPHIC WILD Check Sequence: 119 ACH Enabled: False C55239 National Geographic Wild January 2012 50.00 02/28/2012 655-49860-430920 50.00Check Total: Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 120 ACH Enabled: False 597 NTTC - January 2012 22,212.21 02/28/2012 655-49860-430920 22,212.21Check Total: Vendor:2486 NBC INC CABLE SATELLITE OLYMPICS BANK OF AMERICA Check Sequence: 121 ACH Enabled: False 409416 CNBC & MSNBC Olympics January 2012 141.16 02/28/2012 655-49860-430920 141.16Check Total: Vendor:1150 NCH CORPORATION Check Sequence: 122 ACH Enabled: False 20546021 (6) cryobit w/no flats; (3) cryobit w/flats; (150) screws; ect 377.63 02/28/2012 101-43127-421990 377.63Check Total: Vendor:1395 NEXTEL WEST CORP Check Sequence: 123 ACH Enabled: False 571273315-123 1/13 - 2/12/12 0.31 02/28/2012 101-41520-432100 571273315-123 1/13 - 2/12/12 5.61 02/28/2012 101-42200-432100 571273315-123 1/13 - 2/12/12 41.23 02/28/2012 101-42400-432100 571273315-123 1/13 - 2/12/12 40.82 02/28/2012 101-42700-432100 571273315-123 1/13 - 2/12/12 38.48 02/28/2012 101-43110-432100 571273315-123 1/13 - 2/12/12 11.63 02/28/2012 101-43111-432100 571273315-123 1/13 - 2/12/12 10.51 02/28/2012 101-43115-432100 571273315-123 1/13 - 2/12/12 48.44 02/28/2012 101-43120-432100 571273315-123 1/13 - 2/12/12 175.94 02/28/2012 101-45201-432100 571273315-123 1/13 - 2/12/12 69.81 02/28/2012 226-45122-432100 571273315-123 1/13 - 2/12/12 139.05 02/28/2012 601-49440-432100 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 19 Invoice No Description Amount Payment Date Acct Number Reference 571273315-123 1/13 - 2/12/12 87.13 02/28/2012 602-49490-432100 571273315-123 1/13 - 2/12/12 409.74 02/28/2012 655-49870-432100 1,078.70Check Total: Vendor:2216 NHL NETWORK Check Sequence: 124 ACH Enabled: False Dec-11 Balance NHL December 2011 balance 1.92 02/28/2012 655-49860-430920 Jan-12 NHL January 2012 262.54 02/28/2012 655-49860-430920 Nov-11 Balance NHL November 2011 balance 2.05 02/28/2012 655-49860-430920 Oct-11 Balance NHL October 2011 balance 2.14 02/28/2012 655-49860-430920 268.65Check Total: Vendor:2781 JACQUELYN NORLING Check Sequence: 125 ACH Enabled: False 2/20/12 overcharged customer - refunding (1) month 32.75 02/28/2012 226-45122-347910 2/20/12 overcharged customer - refunding (1) month 2.25 02/28/2012 226-00000-208100 35.00Check Total: Vendor:1624 NORTH HENNEPIN COMMUNITY COLLEGE Check Sequence: 126 ACH Enabled: False 2012 Spring 2012 Spring Tuittion; fees - R.H. 356.80 02/28/2012 101-42400-433200 356.80Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 127 ACH Enabled: False 44393 West Bridge Park - labor/supplies lamp fixtures in warming house 655.19 02/28/2012 101-45201-422300 44439 PW bldg - troubleshoot 3 ext lghts & replace GFI in garage-supp 645.22 02/28/2012 101-43127-431990 44475 Edmonson Farm - Labor - re-hooked power 156.00 02/28/2012 101-43127-431990 1,456.41Check Total: Vendor:2488 OXYGEN BANK OF AMERICA Check Sequence: 128 ACH Enabled: False 409417 Oxygen January 2012 357.58 02/28/2012 655-49860-430920 357.58Check Total: Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 129 ACH Enabled: False 010004204818 re-sale 29.88 02/28/2012 226-45127-425410 29.88Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 130 ACH Enabled: False 8338585-IN 10.50 02/28/2012 609-49750-433300 8338585-IN 518.30 02/28/2012 609-49750-425300 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 20 Invoice No Description Amount Payment Date Acct Number Reference 528.80Check Total: Vendor:2255 CHILDRENS NETWORK LLC PBS KIDS SPROUT Check Sequence: 131 ACH Enabled: False 409403 PBS Kids Sprout January 2012 28.67 02/28/2012 655-49860-430920 28.67Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 132 ACH Enabled: False 2192545 131.81 02/28/2012 609-49750-433300 2192545 12,064.76 02/28/2012 609-49750-425100 2192546 34.75 02/28/2012 609-49750-433300 2192546 853.75 02/28/2012 609-49750-425300 2193375 59.76 02/28/2012 609-49750-433300 2193375 1,725.20 02/28/2012 609-49750-425300 2194807 20.85 02/28/2012 609-49750-433300 2194807 600.00 02/28/2012 609-49750-425300 2195675 39.50 02/28/2012 609-49750-433300 2195675 3,667.27 02/28/2012 609-49750-425100 2195676 13.90 02/28/2012 609-49750-433300 2195676 72.00 02/28/2012 609-49750-425200 2195676 347.30 02/28/2012 609-49750-425300 2196203 20.85 02/28/2012 609-49750-433300 2196203 1,150.50 02/28/2012 609-49750-425100 2196204 64.15 02/28/2012 609-49750-433300 2196204 1,960.07 02/28/2012 609-49750-425300 2198046 8.34 02/28/2012 609-49750-433300 2198046 591.00 02/28/2012 609-49750-425100 2198047 2.78 02/28/2012 609-49750-433300 2198047 160.00 02/28/2012 609-49750-425300 3476814 -14.36 02/28/2012 609-49750-433300 3476814 -2,499.30 02/28/2012 609-49750-425100 3477229 -15.29 02/28/2012 609-49750-433300 3477229 -1,548.80 02/28/2012 609-49750-425100 19,510.79Check Total: Vendor:1428 PINNACLE PUBLISHING LLC Check Sequence: 133 ACH Enabled: False INV0164537 TDS book 2/12 - 1/13 88.20 02/28/2012 226-45122-434990 88.20Check Total: Vendor:1431 PIPIELINE SUPPLY INC Check Sequence: 134 ACH Enabled: False S2930907.001 (1) 1/2 pint rectorseal 8.85 02/28/2012 101-43127-421990 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 21 Invoice No Description Amount Payment Date Acct Number Reference 8.85Check Total: Vendor:1434 PITNEY BOWES INC Check Sequence: 135 ACH Enabled: False 5501837898 (1/box) DN100I red ink cartm - postage machine 94.56 02/28/2012 101-43110-421990 5501837899 (1/box) DN100I red ink cart - postage machine 94.56 02/28/2012 101-43110-421990 189.12Check Total: Vendor:1852 POWER & TEL Check Sequence: 136 ACH Enabled: True 5140598-01 utx - (2) line pulling wht poly w/org tracer 6500' bkt 86.06 02/28/2012 656-49877-421800 86.06Check Total: Vendor:1444 QUALITY WINE & SPIRITS CO Check Sequence: 137 ACH Enabled: False 571479-00 20.70 02/28/2012 609-49750-433300 571479-00 874.83 02/28/2012 609-49750-425100 571479-00 216.00 02/28/2012 609-49750-425300 571479-00 re-sale 42.53 02/28/2012 609-49750-425500 574161-00 13.80 02/28/2012 609-49750-433300 574161-00 124.03 02/28/2012 609-49750-425100 574161-00 180.00 02/28/2012 609-49750-425300 574161-00 re-sale 50.64 02/28/2012 609-49750-425500 1,522.53Check Total: Vendor:1450 RAILROAD MANAGEMENT CO III LLC Check Sequence: 138 ACH Enabled: False 280439 License #301483 3/9/12-13 Rent 18" Storm water pipeline crossing 120.79 02/28/2012 263-49200-431990 280440 License #301484 3/9/12-13 Rent 12" Storm water pipeline crossing 120.79 02/28/2012 263-49200-431990 281298 License #302018 4/1/12-13 Rent 8" Water pipeline crossing 120.79 02/28/2012 265-49200-431990 362.37Check Total: Vendor:2602 RFD TV Check Sequence: 139 ACH Enabled: False 1608-1231 RFD TV January 2012 42.32 02/28/2012 655-49860-430920 42.32Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 140 ACH Enabled: True 1/6-1/30/12 Mileage reimbursement 77.70 02/28/2012 101-42700-433100 1/6-1/30/12 Reimb PetsMart invoice - dog food; ice melt 45.93 02/28/2012 101-42700-421990 123.63Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 141 ACH Enabled: True AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 22 Invoice No Description Amount Payment Date Acct Number Reference 2/29/12 Contract 1,520.13 02/28/2012 101-42700-431200 1,520.13Check Total: Vendor:1475 SCHARBER & SONS INC Check Sequence: 142 ACH Enabled: False 01 1091105 Shop - (1) plstc STIHL; (1) 3 pk STIHL 8.74 02/28/2012 101-43127-421990 8.74Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 143 ACH Enabled: False Jan-12 WUCW January 2012 283.50 02/28/2012 655-49860-430920 283.50Check Total: Vendor:2155 SOUTH CAROLINA NET INC Check Sequence: 144 ACH Enabled: False 255870 C.A.L.E.A. 2/1-2/29/12 661.43 02/28/2012 655-49870-431970 661.43Check Total: Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 145 ACH Enabled: False 216992 Pioneer Park - (1) case 20" 80 grit sand screens 85.23 02/28/2012 101-45201-422300 217001 (1) 10/bx urinal screen; (1) 6/case bleach; (2) case wipes; ect 334.28 02/28/2012 226-45122-421100 217001 (3) 3/1250ml hair & body wash; (2) cs 8" towels; (1) cs kleenex 386.35 02/28/2012 226-45122-421990 217002 (2) cases 9" plates 61.96 02/28/2012 226-45127-425410 217212 (1) case forks; (1) case tsp; (1) case 16 oz cups 68.05 02/28/2012 226-45127-425410 217213 (7) case wipes; (2) case can liners 374.54 02/28/2012 226-45122-421100 217213 (4) 3/1250ml hair & body wash; (2) case 9" 2ply tissue; ect 451.95 02/28/2012 226-45122-421990 1,762.36Check Total: Vendor:1745 THE STANDARD Check Sequence: 146 ACH Enabled: False 00 147036 0001 March 2012 Life insurance premiums 2,120.62 02/28/2012 101-00000-217066 2,120.62Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 147 ACH Enabled: False 119817 returned damaged bale -50.75 02/28/2012 609-49750-443990 1853795 (1) bale quart bags; (3) bales 20# bags; (3) bales 12# bags 174.83 02/28/2012 609-49750-443990 1853795 re-sale 66.81 02/28/2012 609-49750-425400 190.89Check Total: Vendor:1507 STREICHERS INC Check Sequence: 148 ACH Enabled: False I905839 (20) commendation bar - life saving rh 277.66 02/28/2012 101-42200-421990 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 23 Invoice No Description Amount Payment Date Acct Number Reference 277.66Check Total: Vendor:2480 SYFY BANK OF AMERICA Check Sequence: 149 ACH Enabled: False 409419 SYFY January 2012 395.22 02/28/2012 655-49860-430920 395.22Check Total: Vendor:1518 TDS TELECOM Check Sequence: 150 ACH Enabled: False 271-3230 2/12 167.02 02/28/2012 655-49870-432100 271-3248 2/12 11.50 02/28/2012 217-41990-432100 271-3257 2/12 93.04 02/28/2012 602-49490-432100 271-7112 2/12 54.33 02/28/2012 226-45122-432100 295-2005 2/12 36.71 02/28/2012 101-43110-432100 295-3714 2/12 133.18 02/28/2012 601-49440-432100 295-3714 2/12 E Cty Rd lift station 271-3251 20.66 02/28/2012 602-49490-432100 516.44Check Total: Vendor:2484 TELEMUNDO BANK OF AMERICA Check Sequence: 151 ACH Enabled: False 409420 Telemundo Hispanic Tier January 2012 0.34 02/28/2012 655-49860-430920 409420 Telemundo January 2012 46.41 02/28/2012 655-49860-430920 46.75Check Total: Vendor:2277 TELEVISION FOOD NETWORK Check Sequence: 152 ACH Enabled: False Jan-12 Food Network January 2012 366.99 02/28/2012 655-49860-430920 366.99Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 153 ACH Enabled: False 674879 840.00 02/28/2012 609-49750-425200 675307 12,541.65 02/28/2012 609-49750-425200 676200 8,141.25 02/28/2012 609-49750-425200 676343 441.25 02/28/2012 609-49750-425200 21,964.15Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 154 ACH Enabled: False 278825 WGN January 2012 239.93 02/28/2012 655-49860-430920 239.93Check Total: Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 155 ACH Enabled: False 078730 TV Guide Network January 2012 402.85 02/28/2012 655-49860-430920 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 24 Invoice No Description Amount Payment Date Acct Number Reference 402.85Check Total: Vendor:2483 UNIVERSAL HD BANK OF AMERICA Check Sequence: 156 ACH Enabled: False 409421 Universal HD January 2012 19.80 02/28/2012 655-49860-430920 19.80Check Total: Vendor:2477 USA NETWORK BANK OF AMERICA Check Sequence: 157 ACH Enabled: False 409423 USA Network January 2012 1,138.61 02/28/2012 655-49860-430920 1,138.61Check Total: Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 158 ACH Enabled: False 1125 Data - DOA Transport March 2012 2,250.00 02/28/2012 655-49860-430930 1125 Data - XO Comm connection March 2012 250.00 02/28/2012 655-49860-430930 2,500.00Check Total: Vendor:1549 VEOLIA ES SOLID WASTE MIDWEST LLC Check Sequence: 159 ACH Enabled: False G20001104649 January 2012 30,914.10 02/28/2012 101-43230-431000 G20001104649 January 2012 10,250.80 02/28/2012 101-43230-431010 G20001104649 January 2012 101.72 02/28/2012 655-49870-431000 G20001104649 January 2012 34.00 02/28/2012 655-49870-431010 G20001104649 January 2012 35.10 02/28/2012 101-43127-431000 G20001104649 January 2012 70.20 02/28/2012 101-45201-431000 G20001104649 January 2012 111.15 02/28/2012 602-49480-431000 G20001104649 January 2012 204.75 02/28/2012 226-45122-431000 G20001104649 January 2012 11.70 02/28/2012 211-45501-431000 G20001104649 January 2012 23.40 02/28/2012 609-49754-431000 41,756.92Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 160 ACH Enabled: False 00011326 March 2012 64,399.08 02/28/2012 602-49480-430800 64,399.08Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 161 ACH Enabled: False 25221696 re-sale 320.80 02/28/2012 609-49750-425400 320.80Check Total: Vendor:1684 VINOCOPIA Check Sequence: 162 ACH Enabled: False 51920-IN 32.50 02/28/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 25 Invoice No Description Amount Payment Date Acct Number Reference 51920-IN 616.00 02/28/2012 609-49750-425300 648.50Check Total: Vendor:1556 WAL-MART BUSINESS Check Sequence: 163 ACH Enabled: False 2/9/12 (1) clipboard 4.15 02/28/2012 226-45122-420990 2/9/12 24.00 02/28/2012 226-45127-421460 2/9/12 re-sale 8.44 02/28/2012 226-45127-425410 2/9/12 re-sale 21.75 02/28/2012 226-45127-425410 2/9/12 18.00 02/28/2012 226-45127-421460 2/9/12 re-sale 19.03 02/28/2012 226-45127-425410 2/9/12 12.00 02/28/2012 226-45127-421460 2/9/12 A/V room - batteries - contact paper; time piece 45.72 02/28/2012 226-45122-420990 2/9/12 (16) ct swiffer 12.26 02/28/2012 226-45122-421100 2/9/12 (15) weights 152.60 02/28/2012 226-45127-421720 2/9/12 batteries 24.30 02/28/2012 226-45122-420990 2/9/12 re-sale 55.12 02/28/2012 226-45127-425410 2/9/12 18.00 02/28/2012 226-45127-421460 2/9/12 sharpie markers 4.08 02/28/2012 226-45122-420990 2/9/12 (1) bath scale 32.03 02/28/2012 226-45127-421720 2/9/12 jerg uh 32 7.77 02/28/2012 226-45122-421990 459.25Check Total: Vendor:1556 WAL-MART BUSINESS Check Sequence: 164 ACH Enabled: False 02/09/2012 batteries 70.35 02/28/2012 101-41940-420990 02/09/2012 soft soap; dawn soap 2.70 02/28/2012 101-41940-421100 02/09/2012 salt; pepper; card 7.06 02/28/2012 101-41940-443990 02/09/2012 paper plates; (1) heater 36.04 02/28/2012 101-41940-421990 116.15Check Total: Vendor:1561 WATER LABORATORIES INC Check Sequence: 165 ACH Enabled: False 2869 January 2012 Water Samples 150.00 02/28/2012 601-49440-422740 150.00Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 166 ACH Enabled: False 5347 Labor - repair wire inside wall at customer premises 90.00 02/28/2012 656-49877-431990 5347 Materials - repair wire inside wall at customer premises 69.64 02/28/2012 656-49877-431990 159.64Check Total: Vendor:1570 BRUCE WESTBY Check Sequence: 167 ACH Enabled: True AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 26 Invoice No Description Amount Payment Date Acct Number Reference 10/6-12/21/11 Oct-Dec 2011 - personal vehicle mileage St Cld; Buffalo; ect. 169.94 02/28/2012 101-43111-433100 169.94Check Total: Vendor:1756 WIGEN COMPANIES INC Check Sequence: 168 ACH Enabled: False 15958 450.00 02/28/2012 226-45122-431900 15958 (2) iron prefilters; (50) resin cleaners 239.61 02/28/2012 226-45122-422100 689.61Check Total: Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 169 ACH Enabled: False 22692 Acquisition & Relocation Consultant Serv - Empbracing Downtown 63.75 02/28/2012 213-46502-431990 22693 Acquisition & Relocation Services - Montgomery Farms 1,883.33 02/28/2012 213-46522-431990 1,947.08Check Total: Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 170 ACH Enabled: False 12040-17085 1/10 - 2/9/12 Intrastate usage charges 146.27 02/28/2012 655-49860-430910 146.27Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 171 ACH Enabled: False 396618 8.81 02/28/2012 609-49750-433300 396618 988.83 02/28/2012 609-49750-425300 997.64Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 172 ACH Enabled: False 701340 17.40 02/28/2012 609-49750-433300 701340 799.50 02/28/2012 609-49750-425300 701341 78.30 02/28/2012 609-49750-433300 701341 5,516.52 02/28/2012 609-49750-425100 701341 re-sale 25.73 02/28/2012 609-49750-425400 704387 24.65 02/28/2012 609-49750-433300 704387 2,621.18 02/28/2012 609-49750-425100 704388 15.95 02/28/2012 609-49750-433300 704388 1,804.52 02/28/2012 609-49750-425300 854264 -1.45 02/28/2012 609-49750-433300 854264 -161.91 02/28/2012 609-49750-425100 10,740.39Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 173 ACH Enabled: False 1686467 -34.24 02/28/2012 609-49750-425100 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 27 Invoice No Description Amount Payment Date Acct Number Reference 1686583 6.25 02/28/2012 609-49750-433300 1686583 316.61 02/28/2012 609-49750-425100 1686583 144.05 02/28/2012 609-49750-425300 1716865 49.06 02/28/2012 609-49750-433300 1716865 3,422.47 02/28/2012 609-49750-425100 1716865 1,044.33 02/28/2012 609-49750-425300 4,948.53Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 174 ACH Enabled: False 407-1013 World Fishing January 2012 46.41 02/28/2012 655-49860-430920 46.41Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 175 ACH Enabled: False Recording Fee Recording fee for notary commission - J.H. 20.00 02/28/2012 101-43110-431990 20.00Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 176 ACH Enabled: True 2/7/12 Fines and Fees EFT recpt 00048241 2/8/12 3,459.46 02/28/2012 101-00000-208020 3,459.46Check Total: Vendor:2810 WRIGHT COUNTY HUMAN SERVICES Check Sequence: 177 ACH Enabled: False ICS 300 Registr PHEP-NIMS 300 Course - 2/29-3/2/12 J.O.; R.H.; B.P. 300.00 02/28/2012 101-41800-431960 300.00Check Total: Vendor:1582 WRIGHT COUNTY IT Check Sequence: 178 ACH Enabled: False 12-016 (23) 2012 MHz Radio Intrastructure Fee 1,725.00 02/28/2012 101-42200-431990 1,725.00Check Total: Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 179 ACH Enabled: False 2/15/12 (14) lights School Blvd 1/16-2/15/12 193.90 02/28/2012 101-43160-431900 2/15/12 (30) lights School Blvd 1/16-2/15/12 415.50 02/28/2012 101-43160-431900 2/15/12 Chelsea Rd E 1/16-2/15/12 180.00 02/28/2012 101-43160-431900 2/15/12 (9) lights 7th St & Highland 1/16-2/15/12 90.00 02/28/2012 101-43160-431900 2/15/12 Cedar St Dundas to Chelsea 1/16-2/15/12 124.65 02/28/2012 101-43160-431900 2/15/12 School Blvd Fenning/18/Edmonson 1/16-2/15/12 372.00 02/28/2012 101-43160-431900 2/8/12 1/1 - 2/1/12 129.90 02/28/2012 602-49490-438100 2/8/12 April service 21.32 02/28/2012 217-41990-431900 2/8/12 April service 38.96 02/28/2012 101-45203-431900 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 28 Invoice No Description Amount Payment Date Acct Number Reference 2/8/12 April service 29.87 02/28/2012 101-42200-431900 2/8/12 April service 21.32 02/28/2012 601-49440-431900 2/8/12 April service 29.87 02/28/2012 226-45122-431900 2/8/12 April service 35.22 02/28/2012 601-49440-431900 2/8/12 April service 21.32 02/28/2012 601-49440-431900 2/8/12 April service 21.32 02/28/2012 601-49440-431900 2/8/12 April service 29.87 02/28/2012 101-41940-431900 2/8/12 April service 21.32 02/28/2012 101-45201-431900 2/8/12 1,365.37 02/28/2012 101-43160-438100 3,141.71Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 180 ACH Enabled: False 2/13/12 51-4400193-4 16.05 02/28/2012 101-43160-438100 2/17/12 51-0395766-0 232.64 02/28/2012 601-49440-438100 248.69Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 181 ACH Enabled: False 0248847550 Data - www access 2/1-2/29/12 9,269.70 02/28/2012 655-49860-430930 9,269.70Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 182 ACH Enabled: False 0248839360 Data - www access 2/1-2/29/12 7,589.50 02/28/2012 655-49860-430930 7,589.50Check Total: Total for Check Run: Total of Number of Checks: 479,037.40 182 AP-Computer Check Proof List by Vendor (02/23/2012 - 9:27 AM)Page 29 CityCouncilAgenda:02/27/12 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Amber Peters Customer Care Consultant FNM 2/21 PT Becky Dean Customer Care Consultant FNM 2/21 PT Name Reason Department Last Day Class NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 2/22/2012 CityCouncilAgenda:02/27/12 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Amber Peters Customer Care Consultant FNM 2/21 PT Becky Dean Customer Care Consultant FNM 2/21 PT Name Reason Department Last Day Class NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 2/22/2012 CityCouncilAgenda:02/27/12 1 5C.ConsiderationofadoptingResolution#2012-019acceptingacontributionfromTom PerraultfortheGeneralFund (CS) A.REFERENCEANDBACKGROUND: TomPerraultiscontributing$250forFebruarytogointotheGeneralFund.Asrequired bystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneedstoadopt aresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:None A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Approvethecontributionsandauthorizeuseoffundsasspecified. 2.Donotapprovethecontributionsandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2012-019 CityofMonticello RESOLUTIONNO.2012-019 APPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections 465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITYDESCRIPTIONVALUE TomPerraultCash$250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin cooperationwithothers,asallowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof Monticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe donor.Thismayentailreimbursingorallocatingthemoneytoanother entitythatwillutilizethefundsforthefollowingstatedpurpose: DONOR/ENTITYRECIPIENTPURPOSE TomPerraultCityofMonticelloGeneralfund(Feb) AdoptedbytheCityCouncilofMonticellothis27thdayofFebruary,2012. CITYOFMONTICELLO ______________________________ ClintHerbst,Mayor ATTEST: ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:02/27/12 1 5D.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbyWrightCountyDucksUnlimited (CS) A.REFERENCEANDBACKGROUND: WrightCountyDucksUnlimitedhasappliedforatemporarycharitablegamblingpermit foraraffletobeheldonMonday,May7,2012inconjunctionwithafundraiseratRiver CityExtreme. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Approvetheapplicationforacharitablegamblingpermitforaraffletobe conductedbyWrightCountyDucksUnlimitedatRiverCityExtremeonMay7, 2012. 2.Donotapprovetheapplicationforacharitablegamblingpermit. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1. D.SUPPORTINGDATA: ApplicationforExemptGamblingPermit–WrightCountyDucksUnlimited DucksUnlimitedFinancialReportfor2011FundraisingEvent CouncilAgenda:2/27/2012 1 5E.ConsiderationofwaivingstatutoryliabilitylimitsforCityinsurancerenewals (TK) A.REFERENCEANDBACKGROUND: ThepurposeofthisitemistohavetheCouncilformallyadoptwhetheritwantstowaive ornotwaiveitsmonetarylimitsontortliabilityaspartoftheirinsurancecoverage. OurannualinsurancecoveragesarerenewableinJulyofeachyear,andaspartofthe renewalprocess,theCityCouncilmustformallyindicatewhethertheywanttowaive monetarylimitsestablishedbystatestatute.Bystatestatute,statutorytortlimitsinplace limittheCity’sliabilityto$500,000onanyclaimperindividualand$1,500,000fromall claimantsforoneincident.Inadditiontothebasic$1,500,000coveragelimit,theCity has,inthepast,purchasedanumbrellapolicyaddinganother$1,500,000worthof coverage. EventhoughtheCitycarriesineffect,$3,000,000worthofliabilitycoverage,ithasbeen thepastdecisionoftheCityCounciltonotwaiveitsmonetarylimitsontortliabilitythus stillnormallylimitingourliabilityto$500,000perperson.IftheCouncildidnottake thisposition,anindividualcouldseekdamagesabovethe$500,000limitinanylawsuit. B.ALTERNATIVEACTIONS: 1.Motiontodenywaivingthemonetarylimitsontortliabilityestablishedby MinnesotaStatute466.04. 2.Motiontoapprovewaivingthemonetarylimitsontortliabilityestablishedby MinnesotaStatute466.04. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1.Underthisoption,theCityCouncilwouldutilize thetortlimitsestablishedbystatestatuteandnotwaivethemonetarylimits.Thisensures alimitontheamountofdamagesthatanindividualcouldseekinalawsuitinvolvingthe City. D.SUPPORTINGDATA: Copyofliabilityinsuranceapplicationform CityCouncilAgenda:02/27/12 1 5F.ConsiderationofacceptingquotesandawardingthreeyearcontractforRiverfest fireworksdisplay (TM/TK) A.REFERENCEANDBACKGROUND: AspartoftheannualRiverfestcelebration,theCityofMonticellohasbeenfinancingthe annualfireworksdisplay.TheCityhasuseditsLiquorfundtofinancethefireworks displaysinthepastandtheliquorfund’s2012budgetincludes$8,000forthe2012 fireworksdisplay. Quotesforthe2012fireworksdisplaywithoptionsfor2013and2014wererequestedand advertisedontheCity’swebsite.Fourcompaniessubmittedquotes:Pyrotechnic Display,Inc.;ZambelliFireworks;J&MDisplays;andRESSpecialtyPyrotechnics.All fourcompaniesmettheminimumrequirementsrequestedinthequotespecifications. Belowisthetablethatstaffputtogetherfromthequotesreceived. Thisyear,theRiverfestCommitteehasbeendiscussingthepossibilityofhavingthe fireworksdisplayonFridayeveninginsteadofSundayeveningandallfourcompanies respondedthattheirquotesweregoodandtheyareavailableforeitherFridayorSunday night.TheRiverfestCommitteeshouldbemakingafinaldecisionontheeveningofthe displayinthenextmonthortwo. Allfourofthecompanies’showsin2013and2014werequotedatacostof$8,000.RES SpecialtyPyrotchnicsquotealsostatesthat,bysigningathreeyearcontract,theCitywill Kuhn/ZambelliRESSpecialty PyrotechnicsFireworksJ&MDisplaysPyrotechnics Cost$8,000.00$8,000.00$8,000.00$8,000.00 LengthofShow20-25minutes20minutes25minutes20-25minutes 2-1/2"Shells360180260 #3"Shells180451120346 #4"Shells89218145210 #5"Shells6012460108 #6"Shells30463160 TotalShells7191019616724 Other:325CometsTails2-100shotZshape2-100shotMulti-shellbarrage1-210shotbarrage 560Barrages&4-49shotfanbox4-300shotbarrage2-300shotbarrage SpecialEffects1-36shot2"fanbox1-225shotbarrage 2-100shotupgoldpalm1-110shotbarrage 1-100shotbarrage 1-150shotbarrage Total1,6041,6512,0162,119 PublicLiabilityInsurance5,000,00010,000,00010,000,0005,000,000 WorkersCompYesYes CityCouncilAgenda:02/27/12 2 receivea12.5%bonusforthe2012and2013displays;thiswouldbeappliedtothe2014 displayresultingina$10,000displayin2014forthepriceof$8,000. Finally,RESSpecialtyPyrotchnicshasprovidedthefireworksdisplaysthelastthree yearsforRiverfest.Allfourcompaniesdidprovidealistingofhowtheshellswouldbe displayedandinsurancerequirements,althoughtheCitywouldhavetocheckonworkers compensationrequirementsforZambelliFireworksandJ&MDisplaysastheydidnot providethatinformation. A1.BudgetImpact:FundingwillcomefromtheCity’sliquorfundwhere$8,000 wasbudgetedforthe2012fireworksdisplay.Amountsforfutureyearswouldbe budgetedaccordingly. A2.StaffWorkloadImpact:Therewouldbeminimalstaffworkloadimpactsfor firedepartmentandpublicworkstoworkwiththeselectedcompanytoprovide assistancewithreviewandstaging. B.ALTERNATIVEACTIONS: 1.Motiontoacceptquotesandawardathree-yearcontractforthefireworksdisplay forRiverfesttoRESSpecialtyPyrotechnicsatatotalcostof$24,000including thebonus. 2.Motiontoacceptquotesandawardathree-yearcontractforthefireworksdisplay forRiverfesttooneoftheotherthreefireworkscompaniesthatsubmittedquotes. 3.Motiontonotawardathree-yearcontractforthefireworksdisplayforRiverfest atthistime. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1toawardathree-yearcontractforthefireworksdisplay forRiverfesttoRESSpecialtyPyrotechnicsonthegroundsthattheymeetall requirementsofthequote,theyprovidethelargestnumberofshellsandlargestshellsof thefourcompanies,andtheCityhashadagoodexperienceworkingwiththemthepast threeyears. D.SUPPORTINGDATA: (Allquotepacketswillbeavailableatthemeetingforreview) CityCouncilAgenda:02/27/12 1 5G.ConsiderationofadoptingOrdinance#544toapproverezoningfromR-1(Single- FamilyResidential)toI-1(LightIndustrial)for1400EastBroadway (155-011- 000031&155-011-000130).Applicant:CityofMonticello (AS) A.REFERENCE&BACKGROUND: TheBondhusToolproperty,locatedat1400EastBroadway,wasincorrectlyzoned R-1(Single-FamilyResidential)withthe2011ZoningOrdinanceupdateandmap revision.Atthistime,theCityCouncilisaskedtorecommendrezoningactionto correctthaterror. Theapplicablereviewcriteriaareoutlinedbelow. Chapter2.4B(5)ApprovalCriteria Recommendationsanddecisionsonzoningamendmentsshallbebasedonconsideration ofthefollowingcriteria: a)Whethertheproposedamendmentcorrectsanerrorintheoriginaltextormap;or b)Whethertheproposedamendmentaddressesneedsarisingfromachangingcondition, trend,orfactaffectingthesubjectpropertyandsurroundingarea. c)Whethertheproposedamendmentisconsistentwithachievingthegoalsand objectivesoutlinedinthecomprehensiveplan. Therezoningofthesubjectpropertyisintendedtocorrectanerrorrelatedtotheadoption ofanewzoningmapoccurringconcurrentwiththeadoptionofthe2011comprehensive zoningordinances.ThepropertywaszonedI-1onthepre-2011zoningmapsandwas notintendedforrezoningactionaspartoftheordinanceupdate.Assuch,therezoningis supportedundercriteria“a)”above. Additionally,thepropertyisguidedas“PlacestoWork”inthe2008Monticello ComprehensivePlan,andthereforemeetsreviewcriteria“c)”above. BondhusToolCompanyiscurrentlyinoperationonthesubjectparcels.BondhusToolis alightmanufacturingfacility.TheuseisthereforeconsistentwiththeI-1(Light Industrial)zoningdesignation. PlanningCommissionRecommendation ThePlanningCommissionreviewedthisitemduringapublichearingonFebruary21st andunanimouslyrecommendedrezoningoftheparcel.Otherthanastatementfrom MaryK.Bondhussupportingtheaction,nootherpublictestimonywasofferedduringthe hearing. CityCouncilAgenda:02/27/12 2 A1.BudgetImpact:None. A2.StaffWorkloadImpact:Minorstafftimewillbeinvolvedinpreparingand recordingrezoningproceedings. B.ALTERNATIVEACTIONS: ThePlanningCommissionrecommendsAlternative1below. 1.MotiontoapproveOrdinance#544rezoningfromR-1(Single-FamilyResidential)to I-1(LightIndustrial)forthepropertylocatedat1400EastBroadway,identifiedas Parcels155-011-000031and155-011-000130. 2.Motiontodenytherezoningatthistime. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1torezonethesubjectpropertyasproposed.The rezoningrepresentsareturntoappropriatezoningbasedonareviewofallavailable records. D.SUPPORTINGDATA: ExhibitA:Ordinance#544 ExhibitB:PlanningCommissionResolution2012-017 ExhibitC:AerialImage ExhibitD:Current(6/11)OfficialZoningMap ExhibitE:August2010OfficialZoningMap ExhibitF:LandUsePlan–2008ComprehensivePlan ORDINANCENO.544 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEREZONINGPARTOFLOTS3&6ANDPARTOFLOT13, AUDITOR’SSUBDIVISIONNO.1FROM R-1(SINGLE-FAMILYRESIDENTIAL)TOI-1(LIGHTINDUSTRIAL) PARCELNOS.155-011-000031AND155-011-000130 THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.ThefollowinglotsareherebyamendedtorezonefromR-1(Single-Family Residential)toI-1(LightIndustrial): PartofLots3and6,Auditor’sSubdivisionNo.1(155-011-000031) PartofLot13,Auditor’sSubdivisionNo.1(155-011-000130) Section2.TheOfficialZoningmapunderTitle10,Section3.1oftheZoningOrdinance shallbeamendedaccordinglybyadoptionofOrdinance#548tobeapproved bytheMonticelloCityCouncilonFebruary27,2012. Section2.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits passageandpublication.Revisionswillbemadeonlineafteradoptionby Council.CopiesofthecompleteZoningOrdinanceareavailableonlineand atMonticelloCityHalluponrequest. ADOPTEDANDAPPROVEDFORPUBLICATIONBY theMonticelloCityCouncilthis27th dayofFebruary,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: _____________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: Cou nty Hwy 75 Chelsea Rd State Hwy 25 85th St NE 9 0 t h S t N E Linn St Pine St 7th St Sc h o o l B l v d Riverview Dr Cedar St W River St M a r v i n R d Jason Ave Dundas Rd W Broadway St Hart Blvd Country La Haug Ave NE Elm St W 4th St Fenning Ave NE Oakwook Dr Mall a rd La 95th St NE Fallon Ave NE Edmonson Ave NE Mississippi Dr 5th St C o u ntry C lu b R d Sandberg Rd P e l i c a n L a Fa lc o n D r Fenning Ave Walnut St Oak Ridge Dr Oriole La Club View Rd Broad way St Hillcrest Rd E River St Headman La M i l l Tr a i l L a Falcon Ave NE Wright St Benton St Elwood Rd Ramsey St 6th St River Mill Dr Wildwood Way Hilltop Dr Mi l l R u n R d Oak View La Farmstead Ave Ma r t i n D r 4th St E3rd St E Red Rock La Gillard Ave NE Maple St Fallon Dr Willow St View La E Grey Stone Ave Marvin Elwood Rd Fieldcrest Cir Fairway Dr Jason Ave NE Vine St Meadow La Jerry Liefert Dr Praire Rd Starling Dr Palm St Unknown or No Streetname Fallon Ave Golf Course Rd Falcon Ave Ke v i n L o n g l e y D r Craig La R e d O a k L a Front St 5th St W Thomas Park Dr Locust St M o c k i n g b i r d L a W 3rd St Eastwood Cir Briar Oaks Blvd F a r m s t e a d D r Henipin St E i d e r L a Dayton St Oak La River Forest Dr Meadow Oak Ave Kampa Cir O a k R i d g e C i r M i l l Ct River Ridge La Garrison AveOakview Ct Dundas Cir Kenneth La Otter Creek Rd Minnesota St Eagle Cir Crocus La M eado w O ak La Stone Ridge Dr Chestnut St 1 2 0 t h S t N E D arro w Ave N E Diamond Dr Pebble Brook Dr Widgeon La Washington St Bunker Cir H o m estead D r Thomas Cir E n d i c o t t T r Center Cir Oak View Cir Sandtrap Cir Country Cir Cheyen Ct O ld T e rrit o ral R d Tanager Cir Hillcrest Cir Osprey Ct A corn Cir Balboul Cir S w a ll o w C i r R i v e r s i d e C i r Meadow Oak Ct Matthew Cir E Oak Dr S t o n e R i d g e C i r Oakwood Dr Meadow Oak Ave NECounty H w y 75 Hart Blvd Marvin Rd Marvin Rd Wright St 90th St NE Cedar St Minnesota St $J U Z  P G  . P O U J D F M M P 0G G J D J B M  ; P O J O H  . B Q  .J T T J T T J Q Q J  8 J M E  4 D F O J D    3 F D  0 W F S M B Z  % J T U S J D U 07 & 3 - " :  % * 4 5 3 * $ 5 4 1F S G P S N B O D F  # B T F E  0 W F S M B Z  % J T U S J D U !!! !! ! ! !! !! ! ! ! 4I P S F M B O E  % J T U S J D U 05 ) & 3 8B U F S -F H F O E " 0 3 " 3  5 / 3  3 1 6 % 3  . ) BA S E Z O N I N G D I S T R I C T S Re s i d e n t i a l D i s t r i c t s -- L o w R e s i d e n t i a l D e n s i t i e s -- M e d i u m R e s i d e n t i a l D e n s i t i e s -- H i g h R e s i d e n t i a l D e n s i t i e s #  #  #  #  $$ % *# $ *  *  Bu s i n e s s D i s t r i c t s In d u s t r i a l D i s t r i c t s 4Q F D J B M  6 T F  0 W F S M B Z  % J T U S J D U !!! !! ! ! !! !! ! ! ! !"b$ !"b$ !"b$ !"b$ Sg ?¾A@ ?¾A@ SÊ SÊ S} S} 9 0th St S E Fenning Ave NE Mississippi River M is sis s i p p i R i v e r O tte r C r e e k FirstLake MudLake R1 AO ¹ 0 1,200 2,400Feet Legend PERIMETER Lakes CityBoundary Parcels Zoning Districts Agriculture - Open Space Single Family Residential Single Family Residential - A Single Family and 2 Family Residential Single Family and 2 Family Residential - A Medium Density Residential Mobile Home Park Residential Planned Unit Development Performance Zone - Residential Performance Zone - Mixed Neighborhood Business Limited Business Highway Business Regional Business Central Community District Light Industrial - A Light Industrial Heavy Industrial Public - Semi-Public PUD AO R1 R1-A R2 R2-A R3 R4 PZ-R PZ-M B1 B2 B3 B4 CCD I1-A I1 I2 PS PUD     £¤10 £¤10 Æÿ25 !(14 !(11 !(43 !(50 !(68 !(5!(81 §¨¦ 94 Æÿ25 !(75 !(18 !(117 !(3 9 !(106 !(37!(1 3 1 0 0.5 10.25 Miles- November 1, 2011Data Source: MnDNR, Sherburne County, Wright County, and WSB & Associates. Land Use Plan Legend Places to Live Places to Shop Places to Work Places to Recreate Places for Community Downtown Mixed Use Interchange Planning Area Urban Reserve Infrastructure Rivers and Streams Public Waters Inventory Wetlands (National & Public Waters Inventories) Potential Greenway Potential Interchange Future Bridge Existing Arterial or Collector Road Proposed Arterial or Collector Road Powerline Monticello City Boundary Orderly Annexation Area Amended by City Council Resolution 2011-92, September 26, 2011 CityCouncilAgenda:02/27/12 1 5H.ConsiderationofapprovingFarmMaintenanceAgreementfor26.48acresof farmlandatBertramChainofLakesRegionalPark (AS) A.REFERENCEANDBACKGROUND: TheCityofMonticelloandWrightCountyownapproximately496acresofthelandat BertramChainofLakesRegionalPark.Inpastyears,theCityofMonticelloandWright CountyrentedaportionofownedlandtoMarkHolkerforagriculturalpurposes.In 2011,theCityandCountyrentedjustover26acresoflandtoMr.Holkerfor $1,234/year. In2011,theCity/Countyreceiveda$7,548grantfromCargillCorporationforthe restorationofoaksavannahinthisarea.TheTechnicalAdvisoryCommitteeforthe BertramChainofLakesRegionalParkprojecthadpreviouslyidentifiedthisareaonthe eastsideoftheBertramChainofLakesRegionalParkasidealforrestorationasnative oaksavanna. In2012,inconjunctionwiththephasedrestorationprogram,theCityandCountyare proposingamaintenanceagreementinlieuofrentalcontractforthe29.6acreagricultural property.Mr.Holkerwillagainfarmthe29.6acres,butthiswillbethesecondyearina rowhewillbeplantingsoybeans.Thisisnotatypicalcroprotationandwillbemanaged differently.(Round-UPreadysoybeansareacovercropthatwillenableeliminationof invasivespeciesasafirststepintherestorationprocess.)Assuch,Mr.Holkerisnot beingaskedtopayrent,butrathertoconformtotheneededcropandfarmingpracticesto aidinthephasedoaksavannahrestorationprocess.TheYMCAhasalsogranted permissiontorestoreonthecornerofpropertyownedandleasedtoMr.Holker. A1.BudgetImpact:TheFinanceDirectorhasindicatedthatnorevenuefromfarm leasecontactwasbudgetedfor2012,thereforetheconversiontoamaintenance agreementhasnobudgetimpact. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: 1.Motiontoapprove2012maintenanceagreementwithMarkHolkerforthe26.48 acreparcellocatedattheBertramChainofLakesRegionalPark. 2.MotiontodenyfarmleasewithMarkHolker. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.TheCityandCountyanticipatedtheconversion ofthepropertyfromagriculturaltorecreationalandthisactionisconsistentwiththe gradualshiftofthesubjectareatoparkland. CityCouncilAgenda:02/27/12 2 D.SUPPORTINGDATA: Copyofaerialmapoftheparcel CopyofMaintenanceAgreement 26.48 Acres Tillable HOLKER PROPOSED LEASE AGREEMENT FARMLAND LOCATED AT: BERTRAM CHAIN OF LAKES REGIONAL PARK MAINTENANCE AGREEMENT The City of Monticello, 505 Walnut Street, Suite #1, Monticello, MN 55362, and Wright County, 1901 Highway 25 North, Buffalo, MN 55313 as property owners, hereby enter into a maintenance agreement with Mark Holker, 5420 County Road 37 NE, Monticello, Minnesota 55362, as Lessee, to perform necessary maintenance activities as described to assist with the restoration of described lands into native plant communities. 29.6 acres of cultivated land on Parcels # 213100162400, 213100162401 and 213100162100 of Bertram Chain of Lakes Regional Park. To have and to hold said premises, unto Lessee, his heirs and assigns, subject to the conditions and limitations hereinafter mentioned, for the 2012 growing season, for the sum of $0.00. And, in consideration thereof, said Lessee covenants with the Property Owners as follows: RENT: No rent will be paid for said land as above specified; PLANTING: A cover crop of Round-Up Ready Soybeans will be planted according to the best farming practices in its locality and provide all tools, implements, machinery and hired help necessary to that end; SEED HARVESTING: Lessee will use on said land only the best seed available and will promptly pay all harvesting bills during said term; he will also limit the thatch by either bailing or chopping; WEEDS: Lessee will keep all land and adjoining fence lines free from weeds, and destroy same before seeds ripen by spraying or otherwise, and will use herbicides to eradicate weeds on tillable land; PLOWING/TILLAGE: Lessee may use proper and best practice for spring plowing/tillage, and he agrees not to perform any fall plowing or tillage; and ASSIGNMENT AND SUBLETTING: Lessee will neither assign this agreement nor sublet any part of said land without consent of the Property Owners. In witness whereof this Maintenance Agreement is executed by the parties as follows: COUNTY OF WRIGHT on this _______ day, of ________________, 2012 _______________________________ _____________________________ Rose Thelen, Chairperson, County Board Richard Norman, County Cordinator CITY OF MONTICELLO on this _______ day, of ________________, 2012 _______________________________ ______________________________ Clint Herbst, Mayor Jeff O’Neill, City Administrator __________________________________ _______________________________ Mark Holker Date CityCouncilAgenda:02/27/12 1 5I.ConsiderationofratifyingtheMonticelloEDA’sapprovalauthorizinganextended contractwithWilsonDevelopmenttocontinuetoimplementtheEmbracing DowntownPlan (MBL) A.REFERENCEANDBACKGROUND: OnFebruary8,2012theEDAauthorizedanextendedcontractnottoexceed$60,000 dollarswithWilsonDevelopmentinordertocontinuetoimplementtheEmbracing DowntownPlan.TheEDAisrequestingthattheCityCouncilratifythismotion. Attheendof2011,theEDAoriginallyauthorizeda$5,000dollarcontractwithDan WilsontobeginnegotiatingwithClayMontgomerytopurchasehisbuildinglocatedat thecornerofHighways25and75.DanhasmadegreatprogresswithMr.Montgomery andhistenants.AfullupdatewillbeprovidedtotheCityCouncil,EDA,andPlanning Commissionat5:30pmonFebruary27,2012. InordertocontinuetoimplementthevisionoftheEmbracingDowntownplantheEDA andCitywillneedtoextendthecontractwithMr.Wilson.Attachedisageneralproposal thatoutlinespotentialworktobecompletedonBlock34andthefutureanchorblock.It isimportanttonotethatthecostsarebilledonactualtimeandserviceprovided.Mr. Wilsonnotesthatifthenegotiationsgowellforafewofthebusinessestheoutlined expensewillbereduced.However,ifthenegotiationstakesignificantlylongeritis possibletherelatedexpenseswillincrease.Thekeyistostayinconstantcommunication withMr.Wilsonandworktowardsanoverallcostefficientredevelopmentproject. ContinuingacontractwithDandoesnotmeanthattheEDAandCityagreetopurchase allidentifiedproperties.TheEDAandCityCouncilwillreviewpurchasingopportunities onacasebycasebasis.ContinuingtoworkwithDanWilsonwillallowtheCitythe abilitytocapitalizeon“good”opportunitiesthatareconsistentwiththeEmbracing DowntownPlanandComprehensivePlanandhopefullyresultinanoverall redevelopmentprojectcostsavings. Assomeofyoumayknoworrecall,DanWilsonprovidedkeysupportintheCity’s efforttoacquirepropertiesandfacilitaterelocationinconjunctionwiththeHighway 25/ChelseaRoadrealignmentprojectcompletedsomeyearsago.Wehavefoundhimto behighlyreliableandknowledgeableandbelievehisspecialexpertisewillkeeptheCity ontherightpathaswenegotiateourwaythroughcomplicatedacquisitions. A1.BudgetImpact:ThecontractcostwillbeaccountedtotheEDAgeneralfund untilaredevelopmentprojectoccurs.Atthistimethecostswillthenbeaccounted totheparticularTIFdistrictcreatedorutilizedtofundtheredevelopmentproject. A2.StaffWorkloadImpacts:AcontinuedcontractwithDanWilsonwillresultin moreefficientutilizationofstafftime. CityCouncilAgenda:02/27/12 2 B.ALTERNATIVEACTIONS: 1.MotiontoratifytheEDA’sapprovalonFebruary8,2012authorizinganextended contractwithWilsonDevelopmentatanottoexceedamountof$60,000dollars tocontinuetoimplementtheEmbracingDowntownPlan. 2.MotiontodenyratifyingtheEDA’sapprovaltoextendacontractwithWilson Developmentatthistime. C.STAFFANDPOLICYBOARDRECOMMENDATIONS CityStaffandtheEDArecommendAlternative#1.Workingwitharelocationspecialist willprovideforthemostcosteffectivemeanstocompletecomplexredevelopment projects.WilsonDevelopmentwillensureallprocessesandproceduresarefollowed correctly. D.SUPPORTINGDATA: ProposedscopeofworkwithWilsonDevelopment CityCouncilAgenda:02/27/12 1 5J.ConsiderationofadoptingOrdinance#548approvingtheCity’s2012Official ZoningMap (AS) A.BACKGROUND: TheCityCouncilisaskedtoreviewtheproposed2012CityofMonticelloZoningMap andrecommendthemapforadoptionbytheCityCouncil. Themapreflectsthethreerezoningactionstakenin2011.Theseinclude: RezoningfromI-1(LightIndustrial)toB-2(NeighborhoodBusiness)for101 ChelseaRoad–Ordinance#531 RezoningfromI-1(LightIndustrial)toB-4(RegionalBusiness)for102Thomas ParkDrive–Ordinance#534 RezoningfromI-1(LightIndustrial)toB-4(RegionalBusiness)for9766Fallon Avenue–Resolution2011-092,completedwithComprehensivePlanAmendment Staffisrecommendingapprovalofthe2012OfficialZoningMapsubjecttofinalaction ontherezoningactionontheBondhusToolsite(1400EastBroadway)propertybythe CityCouncil.The2012OfficialZoningMapillustratestheproperzoningfortheparcel asI-1. PlanningCommissionRecommendation ThePlanningCommissionreviewedthisitemduringacontinuedpublichearingon February21st,2012.Therewasnopublictestimonyduringthehearing.The CommissionunanimouslyrecommendedapprovaloftheOfficialZoningMap. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#548approvingtheCityofMonticello2012Official ZoningMap. 2.MotiontodenyapprovaloftheOfficialZoningMapatthistime. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1foradoptionoftheCityofMonticelloOfficialZoning Mapasproposed.ThisdraftrepresentsanaccuratepictureofMonticello’szoningbased onareviewofallavailablerecords. D.SUPPORTINGDATA: ExhibitA:Ordinance#548 ExhibitB:PlanningCommissionResolution2012-018 ExhibitC:Draft2012CityofMonticelloZoningMap ExhibitD:OrdersofRezoning ORDINANCENO.548 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGANDADOPTINGTHE2012OFFICIAL ZONINGMAPFORTHECITYOFMONTICELLO THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.Thezoningmapamendmentsattachedheretoandincorporatedhereinas Exhibit“A”isadoptedastheOfficialZoningMapunderTitle10,Section3.1 oftheZoningOrdinancefortheCityofMonticello. Section2.Thezoningmapamendmentforthepropertyat1400EastBroadwayissubject toadoptionofOrdinance#544byCityCouncilonFebruary27,2012 Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits passageandpublication.Revisionswillbemadeonlineafteradoptionby Council.CopiesofthecompleteZoningOrdinanceareavailableonlineand atMonticelloCityHalluponrequest.. ADOPTEDANDAPPROVEDFORPUBLICATIONBY theMonticelloCityCouncilthis27th dayofFebruary,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: __________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: ORDINANCENO.548 EXHIBIT“A” FollowingaretheapprovedamendmentstotheOfficialZoningMap RezoningfromI-1(LightIndustrial)toB-2(NeighborhoodBusiness)for101ChelseaRoad –Ordinance#531 RezoningfromI-1(LightIndustrial)toB-4(RegionalBusiness)for102ThomasParkDrive –Ordinance#534 RezoningfromI-1(LightIndustrial)toB-4(RegionalBusiness)for9766FallonAvenue– Resolution2011-092,completedwithComprehensivePlanAmendment RezoningfromR-1(Single-FamilyResidential)toI-1(LightIndustrial)for1400East Broadway (155-011-000031&155-011-000130)–Ordinance#544 CityCouncilAgenda:02/27/12 1 5K.ConsiderationofadoptingOrdinance#549amendingTitle8,Chapter2–Utility ExcavationsandadoptingOrdinance#549Aforsummarypublication (BP) A.REFERENCEANDBACKGROUND: CityStaffisrequestingthatCounciladoptOrdinance#549amendingTitle8,Chapter2 revisingtheregulationsforUtilityExcavationpermits. StaffhasreviewedtheExcavationordinanceandcleanedupanumberofitems.The changeswilldifferentiateutilityexcavationsfromright-of-wayandotherexcavation permitsnotaffiliatedwithwater,wastewaterandstormwaterexcavations.This separationallowspermittingandinspectionsbyspecificstaffinseparatedepartments dependingonthetypeofexcavationtobeperformed. SupportingdataincludescopiesofthecurrentExcavationordinanceshowingthechanges proposedtotheordinanceforUtilityExcavations.Staffisalsorecommendingadoption ofaSummaryOrdinanceforpublicationinordertosavepublishingcosts. Staffhasalsodevelopedanewutilityexcavationpermitformandproceduresthatare providedtocontractorsthatneedtopullautilityexcavationpermit.Acopyoftheform isenclosedwiththesupportingdata. Thefeeschedulethatwasapprovedfor2012inadvertentlyleftoutthefeeforExcavation permits.ThefeeforaUtilityExcavationpermitisrecommendedat$50,whichisthe sameamountaslastyear.ThereinstatementofthisfeeisincludedinthePublicHearing underItem#9toamendthe2012FeeSchedule. A1.BudgetImpact:FundsreceivedbytheCityforutilityexcavationpermitswillgo totheWaterfundtocoverthecostforpermitinspectionlabor. A2.StaffWorkloadImpact:Therevisedordinancewouldhaveminimalimpactwith thegoaltominimizeconfusionandtoassuretheproperinspectionhasbeen performed. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#549amendingTitle8,Chapter2–Utility Excavationsasproposedwithuseofthenewpermitform,andadoptOrdinance #549Aforsummarypublication. Summaryordinanceadoptionrequiresa4/5th approvalbyCouncil. 2.MotiondenyingadoptionofOrdinance#549atthistime. CityCouncilAgenda:02/27/12 2 C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1. D.SUPPORTINGDATA: ProposedOrdinanceNo.549-UtilityExcavations SummaryOrdinanceNo.549A CityOrdinance8-2showingproposedchanges Utilityexcavationpermitformandprocedure ORDINANCENO.549 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTITLE8,CHAPTER2OFTHEMONTICELLO CITYCODERELATINGTOUTILITYEXCAVATIONS ITISHEREBYORDAINED bytheCityCounciloftheCityofMonticello,Minnesota: Section1.TheTITLE(name)ofTitle8,Chapter2oftheMonticelloCityCodeshallbe amendedtoreadasfollows: UTILITY EXCAVATIONS (WATER,WASTEWATER,STORMWATER) Section2.TheSECTIONlistingofTitle8,Chapter2oftheMonticelloCityCodeshallbe amendedtoreadasfollows: SECTION: 8-2-2:Utility ExcavationPermit 8-2-5:Utility ExcavationPlacard Section3.ThefollowingDEFINITIONSofTitle8,Chapter2oftheMonticelloCityCode shallbeamendedtoreadasfollows: EXCAVATIONWORK:Theterm"excavationwork"shallmeantheexcavation andotherworkpermitted relatedtowaterdistribution,wastewatercollection, andstormwatercollectionanddistribution underan utility excavationpermit andrequiredtobeperformedunderthischapter. PERMITTEE:Theword"permittee"shallmeananypersonwhohasbeen grantedandhasinfullforceandeffectan utility excavationpermitissued hereunder. Section4.ThefollowingprovisionsofTitle8,Chapter2oftheMonticelloCityCodeshall beamendedtoreadasfollows: 8-2-2:UTILITY EXCAVATIONPERMIT:Itshallbeunlawfulforanypersontodig up,break,excavate,tunnel,drill,bore,undermine,orinanymannerbreakupany streetortomakeorcausetobemadeanyexcavationinorunderthesurfaceof anystreetortoplace,deposit,orleaveuponanystreetanyearthorexcavated materialobstructingortendingtointerferewiththefreeuseofthestreetunless suchpersonshallfirsthaveobtainedan utility excavationpermitthereforefrom thePublicWorksDirectorashereinprovided. ORDINANCENO.549 8-2-3:APPLICATIONFORPERMIT:No utility excavationpermitshallbeissued unlessawrittenapplicationfortheissuanceofan utility excavationpermiton formsprovidedforthatpurposeissubmittedtothePublicWorksDirector.The writtenapplicationshallstatethename andaddress,addressandphonenumber oftheapplicant,thenature,location,andpurposeoftheexcavation,anddateof commencementanddateofcompletionoftheexcavation,andotherdataasmay reasonablyberequiredbythePublicWorksDirector.IfrequiredbythePublic WorksDirector,theapplicationshallbeaccompaniedbyplansshowingtheextent oftheproposedexcavationwork,thedimensionsandelevationsofboththe existinggroundpriortosaidexcavationandoftheproposedexcavatedsurfaces, thelocationoftheexcavationwork,andsuchotherinformationasmaybe prescribedbythePublicWorksDirector. 8-2-4:PERMITFEE:Uponapprovaloftheapplicationforthe utility excavationpermit bythePublicWorksDirector,theapplicantshallpayafeesetbytheCityCouncil totheCityofMonticellotocoverreasonablecostsfortheissuanceofthe utility excavationpermit. 8-2-5:UTILITY EXCAVATIONPLACARD:ThePublicWorksDirectorshallprovide eachpermittee,atthetimethepermitisissued,asuitableplacardwhichshallstate thepermittee'sname,thepermitnumber,andthedateofexpiration.Itshallbe thedutyofanypermitteehereundertokeeptheplacardpostedinaconspicuous placeatthesiteoftheexcavationwork.Itshallbeunlawfulforanypersonto exhibitsuchplacardatoraboutanyexcavationnotcoveredbysuchpermitorto misrepresentthepermitnumberofthedateofexpiration. 8-2-6:SURETYBOND:Beforean utility excavationpermitisissued,theapplicant shalldepositwiththeClerkasuretybondintheamountofTwoThousandDollars ($2,000)infavoroftheCityorone-and-a-halftimestheestimatedcostofany excavation(s)andrestoration,whicheverisgreater. 8-2-8:PUBLICWORKSDIRECTOR:Allworkdonepursuanttoan utility excavation permitissuedundertheprovisionsofthischaptershallbeperformedunderthe directionandtothesatisfactionofthePublicWorksDirectororhisduly authorizedagent. 8-2-9:EMERGENCYACTION:Intheeventofanyemergencyinwhichamain, conduit,orutilityfacilityinorunderanystreetbreaks,bursts,orotherwiseisin suchconditionastoimmediatelyendangertheproperty,life,health,orsafetyof anyindividual,thepersonowningorcontrollingsuchmain,conduit,orutility facilitywithoutfirstapplyingforandobtainingan utility excavationpermit hereundershallimmediatelytakeproperemergencymeasurestocureorremedy thedangerousconditionsfortheprotectionofproperty,life,health,andsafetyof individuals.However,suchpersonowningorcontrollingsuchfacilityshallapply foran utility excavationpermitnotlaterthantheendofthenextsucceedingday duringwhichthePublicWorksDirector'sofficeisopenforbusinessandshallnot ORDINANCENO.549 proceedwithpermanentrepairswithoutfirstobtaininganexcavationpermit hereunder. 8-2-11:INSURANCE:Apermittee,priortothecommencementofexcavationwork hereunder,shallfurnishthePublicWorksDirectorsatisfactoryevidencein writingthatthepermitteehasinforceandwillmaintaininforce,duringthe performanceoftheexcavationworkandtheperiodofthe utility excavation permit,publicliabilityinsuranceofnotlessthanOneMillionDollars ($1,000,000)forEachOccurrenceandOneMillionDollars($1,000,000)for GeneralAggregate,dulyissuedbyanInsuranceCompanyauthorizedtodo businessinthestateofMinnesotaandonwhichpolicytheCityisnamedasco- insured(additionalinsured). Section5.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.TheordinanceinitsentiretyshallbepostedontheCitywebsite afterpublication.CopiesofthecompleteOrdinanceareavailableonlineandat MonticelloCityHallforexaminationuponrequest. ADOPTEDBY theMonticelloCityCouncilthis27th dayofFebruary,2012. CITYOFMONTICELLO _______________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.549A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEAMENDINGTITLE8,CHAPTER2OFTHE MONTICELLOCITYCODERELATINGTOUTILITYEXCAVATIONS NOTICEISHEREBYGIVEN that,onFebruary27,2012,OrdinanceNo.549was adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof OrdinanceNo.549,thefollowingSummaryOrdinanceNo.549Ahasbeenpreparedfor publicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncilamendstheUtilityExcavationordinance,Title8, Chapter2oftheMonticelloCityCode.Thegeneralpurposeoftheordinanceamendmentisto updaterulesandregulationsrelatedtoprocessingofUtilityExcavationpermitsintheCityof Monticellowithchangesinthefollowingsections: Title 8-2-1:Definitions 8-2-2:UtilityExcavationPermit 8-2-3:ApplicationforPermit 8-2-4:PermitFee 8-2-5:UtilityExcavationPlacard 8-2-6:SuretyBond 8-2-8:PublicWorksDirector 8-2-9:EmergencyAction 8-2-11:Insurance Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite followingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this27th dayofFebruary,2012. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:02/27/12 1 5L.Considerationofacceptancepreliminary4th QuarterFinancialReport (TK) A.REFERENCEANDBACKGROUND: Attachedisthepreliminary20114th quarterfinancialstatusreport.Thefinancestaffis stillworkingonclosingoutthe2011fiscalyearwithsomerevenueandexpendituresyet toberecorded.Also,theCity’sauditfirmwillbeherereviewingtheCityrecordsand makinganypossibleadjustmentsinlateMarch,whichiswhythisreportispreliminary. Asthereportstates,mostCityfundsperformedverywellin2011withrevenues exceedingexpenditures.Revenuesalsoexceededbudgetexpectationswhileexpenditures werenearbudgetamounts.TheexceptionwouldbetheFiberNetFundwhereexpenses stillexceededrevenuesfor2011. For2011,theCity’sinvestmentsdidwellinspiteofthelowinterestrates.Becausethe Cityisholdinginvestmentswithinterestratesat4%orabove,theirmarketvaluehas increasedwhichreflectsinhigherinterestrevenuefor2011. Overall,theCityisingoodfinancialshapeheadinginto2012,withtheexceptionof FiberNet,whichstaffandCouncilhavehadvariousdiscussioninthepast.Staffwillbe workingin2012toreduceexpenseswhileincreasingrevenuestomakethesystem profitableinthefuture. A1.BudgetImpact:Thequarterlyreportshaveverylittlebudgetimpactotherthan stafftimetopreparethereport. A2.StaffWorkloadImpact:Thereporttakesstaffacoupleofhourstoprepare,but thehopeisthenewsoftwaresystemwillreducethistimeinthefuture. B.ALTERNATIVEACTIONS: 1.Motiontoacceptthepreliminary20114th quarterfinancialstatusreport. 2.Motiontonotacceptthepreliminary20114th quarterfinancialstatusreport. C.STAFFRECOMMENDATION: TheCitystaffsupportsAlternative#1. D.SUPPORTINGDATA: Preliminary20114th QuarterFinancialStatusReport December31st InvestmentSchedule 1 2011Preliminary4th QuarterFinancialStatusReport Thefinancestaffisstillprocessingfinancialrecordsfor2011andbalancingaccountsfor year-end.TheCity’sauditfirmwasonsitetheinFebruarytoperformpreliminaryaudit workandthenwillreturntheendofMarchtocompletefieldworkforthe2011audit report.Sincestaffisstillprocessingsome2011recordsandtheauditisnotcomplete, thisreportoftheCity’s2011financialstatusispreliminaryandsomeofthefigureswill bedifferentwhentheCity’sauditorspresenttheAnnualFinancialReportinearlyJune. Withthat,hereistheCity’s20114th QuarterPreliminaryFinancialReport. Overall InspiteoftheeconomytheCity’srevenuesandexpendituresareinlinewithpastrevenue andexpenditurelevelsandtheirbudgetamounts.Thechartbelowshowseachfundtype comparedtobudgetforyears2010and2011throughtheendofthe4 th quarter 2010 2010 %2011 2011 % Budget 4thQTRYTD Received Budget 4thQTRYTD Received GeneralFund6,329,450 6,814,338 107.66%6,393,620 6,553,526 102.50% SpecialRevenueFunds 6,110,647 5,783,909 94.65%6,421,694 6,432,280 100.16% DebtServiceFunds6,064,497 5,649,233 93.15%6,322,683 17,197,158 271.99% CapitalImprovementFunds5,602,320 3,111,700 100.00%4,752,002 2,933,501 61.73% EnterpriseFunds8,620,167 7,645,998 88.70%12,138,168 11,112,523 91.55% TotalRevenues32,727,081 29,005,178 88.63%36,028,167 44,228,988 122.76% 2010 2010 %2011 2011 % Budget 4thQTRYTD Received Budget 4thQTRYTD Spent GeneralFund6,329,450 6,383,092 100.85%6,393,620 7,178,009 112.27% SpecialRevenueFunds7,521,339 6,212,603 82.60%9,042,560 7,666,370 84.78% DebtServiceFunds 6,845,275 7,934,328 115.91%6,904,275 6,792,743 98.38% CapitalImprovementFunds4,289,220 3,175,176 100.00%4,744,500 2,669,598 56.27% EnterpriseFunds9,909,830 16,230,304 163.78%15,880,783 14,112,316 88.86% TotalExpenditures34,895,114 39,935,503 114.44%42,965,738 38,419,036 89.42% Thebiggestdifferencebetween2010and2011revenuesandexpendituresisthe2011 bondsale(revenues)andtherevenueandexpensesrelatedtoFiberNetintheEnterprise Funds. Therestofthisdocumentwilldescribethefinancialactivityofeachfundtype. GeneralFund TheCitywasabletocollectmorefundsthenbudgetedforrevenues,thisinspiteof permitrevenuescontinuingtobeslow.TheCitybudgetedto$235,000forbuilding permitsinboth2010and2011andcollectedonly$149,639in2010comparedto 2 $179,749in2011.OneareaoftheCity’sbudgetthatthebadeconomyappearstohave hadaneffectisthattheCityhadtypicallycollectedaround98%ofitspropertytaxlevy aftertheJanuarysettlementhasbeendistributed,for2011thisappearstobejustover 94%notincludingdelinquencies.Theincreaseinmiscellaneousrevenuesisaresultof investmentearningsandadjustingtheCity’sinvestmentstoreflectmarketvalues.The Cityholdsanumberofinvestmentswithinterestratesat4%orhigherandthemarket valueoftheseinvestmentshaveincreasedasinterestratesremainlow.Thetablebelow compares2010and2011budgetsand4th quarterrevenuesfortheGeneralFund. 2010 2010 %2011 2011 % Budget 4thQTRYTD Received Budget 4thQTRYTD Received PropertyTaxes5,297,065 5,289,336 99.85%5,362,622 5,102,973 95.16% Licenses&Permits296,650 217,184 73.21%296,250 248,998 84.05% IntergovernmentalRevenues114,801 317,956 276.96%139,740 343,936 246.13% ChargesforServices306,023 561,036 183.33%330,096 399,426 121.00% Fines&Forfeits300 205 68.33%200 1,085 542.50% Miscellaneous 269,611 383,621 142.29%264,712 457,108 172.68% TransfersfromOtherFunds45,000 45,000 100.00%0 0 0.00% TotalGeneralFundRevenues6,329,450 6,814,338 107.66%6,393,620 6,553,526 102.50% OntheexpendituresidetheCityhasspent112.27%ofitsbudgetbutthatincludesthe $650,000transferofexcessfundbalancetootherCityfunds(Miscellaneous).Ifyou removethetransfertheCityspent102.10%ofthebudget.Thetablebelowcompares 2010and2011budgettoactualexpendituresbydepartment. 2010 2010 %2011 2011 % Budget 4thQTRYTD Received Budget 4thQTRYTD Spent GeneralGovernment1,372,973 1,526,168 111.16%1,403,829 1,419,500 101.12% PublicSafety 1,697,794 1,684,220 99.20%1,710,383 1,728,411 101.05% PublicWorks2,275,156 2,258,526 99.27%2,299,770 2,154,397 93.68% Miscellaneous165,593 235,645 142.30%94,063 899,987 956.79% Parks744,590 618,281 83.04%732,500 826,713 112.86% EconomicDevelopment73,344 60,252 82.15%153,075 149,001 97.34% TotalGeneralFdExpenditures6,329,450 6,383,092 100.85%6,393,620 7,178,009 112.27% The generalgovernmentdepartment isoverbudgetduetotheCityauditcostingmore toperformandfortheauditfirmtocompilethecomprehensiveannualfinancialreport duetothechangeinpersonnelintheassistantfinancedirectorposition.AlsotheCity spent$31,976forspecialassessmentsonthePrairieCenterBuildingwhichwasnot budgetedfor2011. The publicsafetydepartment isjustoverbudgetfor2011,whichislargelyduetothe onceayearpaymenttothefirereliefassociationwasmadeinOctoberandwas$7,647 overbudgetbasedonStateAidpaymentsbeingmorethananticipated(thisisoffsetbe 3 theexactsameamountofrevenuecominginfromtheState).Theotherbigexpenditure whichwasnotbudgetedbutagainwasoffsetbyemergencypreparednessgrantwasthe purchaseofemergencyradiosinthecivildefenseactivity.Thecivildefenseactivitywas $25,423overspentfor2011butagainmuchofthisisoffsetbytheemergency preparednessgrantstheCityreceives.Otherwiselineitemswhichwereoverbudgetwere offsetbylineitemswhichwereunderbudget. The publicworksdepartment alsoisundertheirbudgetssofar.Againthelineitems whichareoverspentwereoffsetbylineitemsbeingunderspent.Oneareathatshouldn’t comeasasurprisethatwasoverspentwastheIceandSnowactivity.For2011this activityoverspentitsbudgetby$32,589andthisismainlyintheareaofwagesand benefits.However,thisisoffsetbetheStreetsandAlleysactivitybeingunderspentfor theyearandagainmainlyintheareaofwagesandbenefits. Anotheractivitywhichwasslightlyoverbudget($10,627over)wastheShopandGarage Activity,whichasCityequipmentages,itrequiresmoremaintenanceandexpenditures forpartsandsuppliesallofwhichwereoverbudgetin2011.Thereisnoonelineitemin thisactivitythatwasoverbudgetbuteachline-itemwasjustslightlyoverbudgetandin totalamounttothe$10,627overage. Thebudgetforthe miscellaneousdepartment willfinishtheyearabovebudgetasthis activityincludestheoperatingtransferofexcessfundbalancetootherfunds.Inaddition unallocatedinsurancepremiumsincreasedforthesecondyearinrowofwhichthelargest increasewasintheCity’sliabilityinsuranceandworker’scompensationinsurance. The parksdepartment isoverbudgetduetoatransferof$78,383tothe2011 constructionprojectforoverlayingandworkcompleteintheparkaspartofthe2011 streetreconstructionproject.Finally,the economicdevelopmentdepartment wasunder itsbudgetby$4,075whichwasduetomostlineitemsbeingunderbudget. InsummarytheGeneralFundrevenuesshouldendtheyearabovebudget,butlessthan expendituresduetothetransferoffunds.Thiswillalsohelpexpendituresfinishtheyear overbudget.OveralltheGeneralFundshouldbeingoodshapeheadingintofiscalyear 2012. SpecialRevenueFunds SpecialRevenueFundsarefundswhichtheusesoftheirrevenuesarerestrictedfor specificpurposesbyagoverningbody.TheCitycurrentlyoperates17specialrevenue funds,eachwiththeirownbudget.FundssuchastheLibrary,ShadeTree,Street ReconstructionandCommunityCenteralldependonapropertytaxlevytosupporttheir activities.ThechartonthenextpagecompareseachSpecialRevenueFund’srevenue budgettoactualrevenuesfor2011. ThetotalrevenuebudgetforallSpe collected100.16%fortheyear theyearisinterestearningscominginabove TheDMV surpassedtheirsale $332,493 fortheyear.AlsotheCommunityCe chargesforservices(memberships,concessions,e OntheExpenditureside allfundhavespent whichalargepartoftheirexpendituresisfor theirshareofdebtpayment 2011streetreconstructionprojectasidentifiedinthefinalspecialassessmentallocation. 4 venuebudgetforallSpecialRevenueFundswas$6,421,694 %fortheyear.Onereason theserevenuessourcesareabove estearningscominginabove budget sameasinthegeneralfund surpassedtheirsale projectsastheirbudgetwas$290,000andtheycollected fortheyear.AlsotheCommunityCenterFundhadabudgetof$1,162,050 chargesforservices(memberships,concessions,etc.)buttookin$1,194,986 allfundhavespent only84.78%oftheirbudgetedexpendi whichalargepartoftheirexpendituresisfor operatingtransferstoDebtServiceFundfor ayment ortothecapitalprojectsfundsfortheCity’sshareofthe 2011streetreconstructionprojectasidentifiedinthefinalspecialassessmentallocation. ialRevenueFundswas$6,421,694 andtheCityhas theserevenuessourcesareabove budgetfor sameasinthegeneralfund. ,000andtheycollected ndhadabudgetof$1,162,050 for tc.)buttookin$1,194,986 fortheyear. %oftheirbudgetedexpenditures, operatingtransferstoDebtServiceFundfor ortothecapitalprojectsfundsfortheCity’sshareofthe 2011streetreconstructionprojectasidentifiedinthefinalspecialassessmentallocation. 5 DebtServiceFunds TheCityhasmadeitsdebtpaymentfortheyear,soexpendituresarecompleteforthe year.TheCityrefinancedthe2005improvementbondswiththeissuanceofthe2011A AdvancedRefundingBond,thusreducingfuturepropertytaxleviesfordebtservice.On therevenuesidethetransfersofCityfundsfortheCityshareofdebtpaymenthavebeen madeandthespecialassessmentshavebeencollected. OveralltheCityhasoutstandingdebtof$60,011,000atyear-end,whichincludedthe FiberNetrevenuebond.ThisnumberishighforaCityofoursize,butithasalottodue withthefinancingoftheinterchangeproject,wastewatertreatmentplantbond,and communitycenterbond,whichhavebondsoutstandingof$15,660,000(12yrs. remaining),$6,486,0000(8yrs.Remaining),and$3,960,000(4yrs.remaining) respectivelyasof12/31/11.Plusthe$26,445,000TelecommunicationsRevenueBond forFiberNetwhichthecityisonlymakinginterestpaymentsatthistimeandhas19years left.IsaythisbecausethecommontoolforcomparingdebtfromoneCitytoanotheris debtpercapitaandIoftenseetheserangingfrom$700to$1,500,butifweuseda populationof12,000forMonticello,ourdebtpercapitawouldbeover$5,001for2012 comparedto$5,414for2011.Butagainyoucanpointtotheprojectslistedaboveas goodreasonstobehighanddoesnotmeantheCityisinbadfinancialhealth. 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 BudgettoActuals-Expenditures Budget 6 TheCity’snextdebtpaymentwasdueandwasmadeFebruary1st,2012intheamountof $5,452,10.75andincludesbothprincipalandinterest. CapitalProjectFunds In2011theCitybudgetedrevenuesorexpendituresfortheCity’scapitalprojectsand wasbasedontheCity’s5-yearcapitalimprovementplan,whichincludeddoinga reconstructionprojectandstreetlightimprovementsin2011.BasedonthatplanEast RiverStreetandsomeoftheadjacentstreetswerereconstructed.InadditiontheCity installedstreetlightsalong7th Street.FortheyeartheCapitalProjectFundshad revenuesof$2,933,504,whichwasfromstateaidstreetimprovementfunds,interest earnings,andoperatingtransfersfromthevariousfundswhichwerefundingsourcesfor theprojects.TheCityhasspent$2,669,598onthevariousprojectsthrough2011.These funds,dependingonthetimingofrevenuesourcesandtheirexpenditures,willorcan haveperiodswhenexpenditureandrevenuedonotequalbysomeamount,butoverthe constructionofeachprojectwouldequalouttozero. EnterpriseFunds TheCityhasfiveEnterpriseFundsthatitoperates.TheseareoperationsthattheCity runslikeabusinessactivity.TheWaterandSewerFundsthroughDecemberhavebilled forthefirstthreequartersoftheyearandwillbillforthefourthquarterinJanuary.The revenuesbelowreflectallfourquartersbeingbilled.TheLiquorandCemeteryFunds receivetheirrevenuesonaprettyconsistentbasisthroughouttheyear,withDecemberfor theLiquorFundbeingitsbusiestperiod.FinallytheFiberNetMonticelloFund completeditsfirstfullyearofbillingservices,whichresultsinalargerevenueincrease from2010.BelowisthetableofbudgettoactualfortheEnterpriseFundrevenuesfor thepasttwoyears: 20102010%20112011% Budget 4thQTRYTD Received Budget 4thQTRYTD Received WaterFund989,977956,93196.66%990,4341,334,055134.69% SewerFund1,536,6251,568,418102.07%1,558,1801,906,458122.35% LiquorFund4,121,5704,599,202111.59%4,492,0984,856,433108.11% CemeteryFund24,2219,63939.80%35,26524,21168.65% FiberNetMonticelloFund1,947,774511,80826.28%5,062,1912,991,36659.09% Total8,620,1677,645,99888.70%12,138,16811,112,52391.55% Ontheexpendituresidetherearenobigsurpriseseither.TheLiquorFundisover100% spentduetoincreasedsales,whichrequiresincreasedmerchandisepurchases.The FiberNetMonticelloFundbudgetisunderspent,butthatisbecausewebudgetedperthe originalbusinessmodelswhichstillhadtheCitycompletingsomeconstructionofthe systemin2011. 7 BelowaretheexpensesfortheEnterpriseFunds: 20102010%20112011% Budget4thQTRYTDSpent Budget4thQTRYTDSpent WaterFund1,307,876913,50169.85%1,393,3301,314,02194.31% SewerFund2,477,1212,198,92488.77%2,579,0302,665,422103.35% LiquorFund4,107,4344,234,041103.08%4,397,1994,409,352100.28% CemeteryFund39,16923,22359.29%34,95028,84982.54% FiberNetMonticelloFund1,978,2308,860,615447.91%7,476,2745,694,67276.17% Total 9,909,830 16,230,304 163.78%15,880,783 14,112,316 88.86% TheWaterFundrevenuesdidexceedexpenseswhichisinpartduetointerestearnings exceedingexpectationsandalargeamountofspecialassessmentpayoffs.TheSewer Fundisshowingalosswhichisfromtherecordingofdepreciationofsystemassets,as revenuesaresetataleveltocoveroperationsandonlypartofthedepreciation. FiberNetMonticelloisshowingexpensesexceedingrevenuesby$2,703,306for2011 andhasbeendiscussedbytheCouncilandstaffatvarioustimesduringtheyear.Staff willbeworkingonwaystoreduceexpenseswhileincreasingrevenuesthroughout2012 tomakeFiberNetmoreprofitable. Investments Finally,theCity’sinvestmentactivityhasbeenrelativelyminor.Attheendoftheyear theCityhad$23,764,963investedatanaverageinterestrateof3.08%andanaverage yieldof2.93%.Thiscomparesto$23,937,204atanaverageinterestrateof3.40%and averageyieldof3.30%attheendof2010.TheCityhasnotlostanyofitsinvestments duetothetroublesofthefinancialmarketshowevertheCityhashadanumberof GovernmentSecuritiescalledearly,includinginvestmentswithinterestratesaslowas 2.5%.ThegoodnewsistheCitystillhasanumberofinvestmentsat4%orabovewhich areeithernotcallableorhavenotyetreachedtheircalldates.AlloftheCity’sCD’sare coveredbyFDICandshouldnotbeatrisk.Onthenextpageisthebreakdownofthe City’sinvestments: 8 FHL=FederalHomeLoan;MoneyMarkets=GovernmentSecurityMoneyMarketFunds;CD’s= CertificateofDeposits;FNMA=FederalNationalMortgageAssociation;FFCB=FederalFarmCredit Bank;FHLMC=FederalHomeLoanMortgageCorporation. AlloftheseinvestmentsmeetStateandCityinvestmentrequirements.Attachedarethe investmentholdingsoftheCityasofDecember31st. Conclusion Overall,consideringthestateoftheeconomyandtheState’sbudgetcrisis,theCitywill endthe2011fiscalyearingoodshapewithsolidfundbalanceswiththeexceptionof FiberNet.Revenueswillfinishtheyearabovebudgetandinterestearningswere favorablefortheCityin2011.Expendituresshouldfinishtheyearbelowbudgetdueto lesscapitalexpendituresandlowerdebtpayments. CD's FNMA FFCB FHLMC FHL Money Markets Bonds InvestmentsbyType December Investment Schedule Maturity 1st Call Purchase Days Interest Par Cost of Market Interest Interest Date Date Date Held Bank Type of Invement CUSIP #Rate Yield Amount Investment Value Accrual Dates 30 4M Fund MMK 0.020%0.020%31,625.48 31,625.48 0.52 Monthly 30 4M Fund MMK+0.050%0.050%20,653.81 20,653.81 0.85 Monthly 30 FNC MMK (Dryfus)0.010%0.010%27,273.63 27,273.63 0.22 Monthly 30 RBC Dain Rauscher MMK 0.010%0.010%200,410.18 200,410.18 1.65 Monthly 30 CITI Smith Barney MMK 0.010%0.010%0.00 0.00 0.00 Monthly 1/17/12 12/14/11 34 Wells Fargo CD Texas Capital Bank 88224PHN2 0.020%0.020%245,000.00 245,000.00 4.56 1/17/12 3/12/12 3/11/09 1,097 CITI Smith Barney American Express Centurion Bank 02586THD9 3.000%3.000%96,000.00 96,000.00 97,993.92 8,655.78 3/12 & 9/12 3/12/12 3/11/09 1,097 CITI Smith Barney American Express Bank FSB 02580VHC2 3.000%3.000%96,000.00 96,000.00 97,993.92 8,655.78 3/12 & 9/12 3/19/12 3/18/09 1,097 FNC Branch Banking & Trust Comp 105133EK4 3.000%3.000%90,000.00 90,000.00 92,354.00 8,114.79 3/19 & 9/19 4/2/12 4/2/09 1,096 CITI Smith Barney GE Capital Financial Inc 36160TGS9 2.950%2.950%96,000.00 96,000.00 98,022.72 8,503.76 4/2 & 10/2 4/23/12 4/23/08 1,461 CITI Smith Barney National City Bank - OH 635349GJ6 4.000%4.000%96,000.00 96,000.00 99,102.72 15,370.52 4/23 & 10/23 4/25/12 4/19/07 1,797 CITI Smith Barney Discover Bk - DE 25467RRM7 5.100%5.100%96,000.00 96,000.00 100,486.08 24,104.42 4/25 & 10/25 4/30/12 4/30/08 1,461 CITI Smith Barney Banco Popular Bank of North America 05965GLJ3 4.150%4.150%96,000.00 96,000.00 99,336.96 15,946.92 4/30 & 10/30 5/10/12 5/10/10 731 FNC CD First Republic Bank 5L28515 1.900%1.900%190,000.00 190,000.00 191,826.00 7,229.89 Monthly 5/14/12 5/13/09 1,097 Wells Fargo CD Midfirst Bank 59740MXF4 3.050%3.050%95,000.00 95,000.00 97,763.83 8,708.38 5/14 & 11/14 5/14/12 5/13/09 1,097 Wells Fargo CD Acacia FSB 003874SS4 3.000%3.000%95,000.00 95,000.00 97,699.99 8,565.62 5/14 & 11/14 8/20/12 5/20/11 458 Wells Fargo CD GE Money Bank 36159SYY1 0.800%0.800%55,000.00 55,000.00 552.11 11/20 & 5/20 11/15/12 5/15/09 1,280 Wells Fargo CD Pinnacle Bank 723459AS2 2.700%2.700%95,000.00 95,000.00 97,658.57 8,995.07 Monthly 11/19/12 5/19/11 550 Wells Fargo CD Bank of China NY 06425PS90 0.800%0.800%245,000.00 245,000.00 2,953.42 5/19 & 11/19 1/31/13 1/30/08 1,828 CITI Smith Barney Washington Mutual Bk NV 9393792Q5 4.150%4.150%96,000.00 96,000.00 100,077.12 19,952.75 1/31 & 7/31 2/6/13 2/6/08 1,827 CITI Smith Barney Wachovia Bk FSB - TX 9279HAM8 3.650%3.650%96,000.00 96,000.00 99,128.64 17,539.20 2/6 & 8/6 2/6/13 2/6/08 1,827 CITI Smith Barney Wachovia Mortgage FSB 929781AM4 3.650%3.650%96,000.00 96,000.00 99,128.64 17,539.20 2/6 & 8/6 3/27/13 3/27/09 1,461 FNC Saehan Bank 785907AUO 3.250%3.250%90,000.00 90,000.00 93,701.00 11,708.01 Quarterly 4/30/13 4/30/08 1,826 CITI Smith Barney Capmark Bank UT 140653TJ5 4.400%4.400%96,000.00 96,000.00 101,106.24 21,131.57 4/30 & 10/30 5/13/13 5/13/09 1,461 Wells Fargo CD Sallie Mae Bank 795450KF1 3.350%3.350%95,000.00 95,000.00 99,208.12 12,738.72 Monthly 5/15/13 5/15/09 1,461 Wells Fargo CD Citizens State Bank 176688AK5 3.100%3.100%95,000.00 95,000.00 98,661.58 11,788.07 Monthly 6/12/13 6/12/06 7/14/03 3,620 CITI Smith Barney FHLMC 3128X1KG1 4.000%4.186%385,000.00 385,000.00 413,559.30 152,734.25 6/12 & 12/12 7/1/13 1/12/11 901 Wells Fargo Commonwealth Mass Bonds 57582PTW0 3.000%1.000%200,000.00 209,915.33 14,810.96 1/1 & 7/1 9/10/13 9/10/10 1,096 Morgan Stanley/Smith CD Ally Bank - UT 02004MQ89 1.400%1.400%245,000.00 245,000.00 242,116.35 10,299.40 3/10 & 9/10 10/7/13 10/6/10 1,096 Morgan Stanley/Smith CD Met Life Bank NJ 591557DP5 1.150%1.150%245,000.00 245,000.00 240,391.55 8,460.22 4/7 & 10/7 10/15/13 10/13/10 1,096 Morgan Stanley/Smith CD Parkway Bank & Trust Co IL 70153RGY8 1.250%1.250%245,000.00 245,000.00 241,018.75 9,195.89 4/15 & 10/15 10/29/13 10/1/10 1,096 Morgan Stanley/Smith CD Wilmington Trust Comp.971804TH2 1.350%1.350%130,000.00 130,000.00 128,216.40 5,269.81 4/29 & 10/29 12/2/13 12/2/10 1,096 FNC CD Discover Bank, Greenwood DE 5L29431 1.150%1.150%100,000.00 100,000.00 99,605.00 3,453.15 Monthly 12/30/13 12/30/08 1,826 CITI Smith Barney CD GE Money Bank 36159CGN0 4.100%4.100%96,000.00 96,000.00 100,834.56 19,690.78 6/30 & 12/30 1/2/14 1/2/09 1,826 CITI Smith Barney CD Morgan Stanley Bank 61747MTV3 4.250%4.250%96,000.00 96,000.00 100,818.24 20,411.18 Monthly 1/28/14 7/28/11 915 FNC CD American Express Centurion 02587DBS6 1.000%1.000%97,000.00 97,000.00 2,431.64 1/28 & 7/28 3/11/14 3/11/09 1,826 CITI Smith Barney CD CIT Bank - UT 17284P2G9 3.450%3.450%96,000.00 96,000.00 98,787.84 16,569.07 3/11 & 9/11 4/7/14 4/6/11 1,095 Morgan Stanley/Smith CD Banco Popular, De Puerto PR 05967EBB4 1.350%1.350%160,000.00 160,000.00 6,480.00 4/7/14 6/10/14 6/10/11 1,096 Morgan Stanley/Smith CD GE Capital Financial 36160TTD8 1.450%1.450%150,000.00 150,000.00 6,530.96 6/10/14 6/10/14 6/10/11 1,096 Morgan Stanley/Smith CD BMW Bank North America 05568PN94 1.350%1.340%50,000.00 50,000.00 2,026.85 6/11/14 8/25/14 8/24/11 1,096 Morgan Stanley/Smith CD Banco Popular, De Puerto PR 05967EGY9 1.200%1.200%85,000.00 85,000.00 3,062.79 8/25/14 9/15/14 9/15/11 1,096 Morgan Stanley/Smith CD American Express Centurion 02587DDB1 1.250%1.250%50,000.00 50,000.00 1,876.71 9/15/14 11/28/14 11/28/07 2,557 CITI Smith Barney Capital One NA - VA 14042EAM2 5.000%5.000%96,000.00 96,000.00 103,954.56 33,626.30 5/28 & 11/28 11/28/14 11/28/07 2,557 CITI Smith Barney Capital One Bk - VA 14041AUH0 5.000%5.000%96,000.00 96,000.00 103,954.56 33,626.30 5/28 & 11/28 1/30/15 1/30/08 2,557 CITI Smith Barney Goldman Sachs Bk USA UT 381426FY6 4.000%4.000%96,000.00 96,000.00 99,646.08 26,901.04 1/30 & 7/30 2/9/15 2/8/08 2,558 CITI Smith Barney M & I Bank FSB NV 553036FR0 4.000%4.000%96,000.00 96,000.00 99,670.08 26,911.56 2/9 & 8/9 2/9/15 2/8/08 2,558 CITI Smith Barney Southwest Bk of St Louis MO 844776DQ4 4.000%4.000%96,000.00 96,000.00 99,670.08 26,911.56 2/9 & 8/9 5/18/15 5/18/11 1,461 Morgan Stanley/Smith CD CIT Bank UT 17284ASF6 1.850%1.850%138,000.00 138,000.00 10,218.99 5/18/15 6/29/15 6/28/11 1,462 Morgan Stanley/Smith CD State Bank of India NY 856284ZN7 1.800%1.800%245,000.00 245,000.00 17,664.16 6/29/15 11/12/15 11/19/10 1,820 FNC CD BMW Bank North America 05568PZQ3 2.000%2.000%100,000.00 100,038.36 99,145.00 9,972.60 5/12 & 11/12 12/14/15 12/14/11 1,461 Morgan Stanley/Smith CD Barclays Bank Delaware 06740KFB8 1.600%1.600%245,000.00 245,000.00 15,690.74 12/14/15 12/30/15 12/13/13 12/30/11 1,461 Wells Fargo FNMA 3136FTXS3 1.000%1.000%400,000.00 400,000.00 16,010.96 6/30 & 12/30 3/30/16 3/30/12 3/30/11 1,824 FNC CD Oceanic Bank San Francisco CA 67523PDL2 1.500%2.300%99,000.00 99,000.00 99,000.00 7,420.93 Monthly 5/2/16 4/30/10 2,194 CITI Smith Barney CD GE Money Bank 36159CNR3 3.000%3.000%96,000.00 96,000.00 96,946.56 17,311.56 5/2 & 11/2 6/27/16 6/27/12 6/27/11 1,826 FNC CD Southside Bank - step up 84470QDM6 1.500%2.000%120,000.00 120,000.00 9,004.93 Monthly 8/24/16 8/24/11 1,857 Morgan Stanley/Smith CD Goldman Sachs Bank 381426-4E-2 1.850%1.850%150,000.00 150,000.00 14,118.29 8/24/16 9/21/16 9/21/11 1,821 Morgan Stanley/Smith CD Discover Bank, Greenwood DE 254670Y89 1.900%1.900%50,000.00 50,000.00 4,739.59 9/21/16 10/15/18 10/14/11 2,561 Morgan Stanley/Smith CD World Financial Bank UT 98146QBG5 2.100%2.100%245,000.00 245,000.00 36,099.58 10/15/18 11/28/18 11/29/11 2,556 FNC CD J P Morgan Chase Bank 48123YX68 50,000.00 50,000.00 0.00 5/29 & 11/29 8/27/19 8/27/12 8/27/09 3,644 Wells Fargo FHL Step UP 3133XUKJ1 3.000%3.000%200,000.00 200,000.00 207,339.00 59,901.37 2/27 & 8/27 8/30/19 8/31/11 2,921 FNC JP Morgan Chase Bank 48123YL79 100,000.00 100,000.00 0.00 8/30/19 12/13/19 3/13/12 9/13/11 3,013 Morgan Stanley/Smith FHLMC Step up 3134G2ZE5 2.000%2.000%585,000.00 585,000.00 96,581.10 6/13 &12/13 7/13/21 1/13/12 7/13/11 3,652 Morgan Stanley/Smith FHLMC Step up 3134G2MZ2 3.000%3.000%380,000.00 380,000.00 114,062.47 1/13 & 7/13 10/25/21 4/25/12 10/25/11 3,653 Morgan Stanley/Smith FHLMC Step up 3134G2U75 2.250%2.250%800,000.00 800,000.00 180,147.95 4/25 & 10/25 12/13/21 6/13/12 12/13/11 3,653 Morgan Stanley/Smith FHLMC Step up 3134G3AJ9 2.500%2.500%750,000.00 750,000.00 187,654.11 6/13 & 12/13 6/7/22 6/7/12 3/27/09 4,823 RBC Dain Rauscher FNMA 31398ACS9 5.780%5.000%585,000.00 639,119.15 624,932.69 446,794.79 6/7 & 12/7 12/9/22 4/7/10 4,629 RBC Dain Rauscher FHLB 3133XN4B2 5.250%4.551%500,000.00 541,972.20 563,586.00 332,907.53 6/9 & 12/9 1/9/24 4/27/10 5,005 RBC Dain Rauscher FFCB 31331SWK5 5.000%4.562%400,000.00 423,677.50 439,580.00 274,246.58 1/9 & 7/9 10/15/25 10/15/11 10/28/10 5,466 FNC FHLMC Step up 3133F4D57 3.000%3.585%200,000.00 200,000.00 187,488.00 89,852.05 4/15 & 10/15 6/9/26 8/23/11 6/9/11 5,463 RBC Dain Rauscher FNMA Step Up 3136FRNC3 4.250%4.250%2,000,000.00 2,000,006.00 1,272,205.48 6/9 & 12/9 11/13/28 11/13/14 2/25/09 7,201 RBC Dain Rauscher FNMA 31398AQY1 5.380%5.090%1,000,000.00 1,050,637.08 1,045,464.00 1,061,407.67 5/13 & 11/13 9/28/29 9/7/10 6,940 RBC Dain Rauscher FHLB 3133XV5J6 5.000%3.866%400,000.00 469,625.53 416,596.00 380,273.97 3/28 & 9/28 3/25/30 9/9/10 7,121 RBC Dain Rauscher FAMC 31315PKS7 5.400%4.235%598,000.00 704,654.99 623,510.68 630,003.65 3/25 & 9/25 12/26/31 10/19/10 7,739 RBC Dain Rauscher FFCB 31331XJL7 5.200%4.155%300,000.00 348,744.45 323,637.00 330,762.74 6/26 & 12/26 4/12/32 7/17/09 8,305 RBC Dain Rauscher FFCB 31331VWK8 5.500%5.275%930,000.00 970,938.92 1,022,302.50 1,163,837.67 4/12 & 10/12 6/16/32 7/7/11 7,649 RBC Dain Rauscher FFCB 31331KPH7 4.500%4.515%600,000.00 600,381.00 565,816.44 6/16 & 12/16 8/1/33 8/1/18 8/12/11 8,025 RBC Dain Rauscher Austin Texas ISD GO Bonds 052430DR3 5.000%4.471%400,000.00 430,019.11 439,726.03 2/1 & 8/1 12/15/33 12/15/20 10/25/11 8,087 RBC Dain Rauscher Kane, Cook, & Du Page Cty GO Bonds 483854FT7 5.700%5.028%1,000,000.00 1,109,669.33 1,262,901.37 6/15 &12/15 11/23/35 11/23/15 6/30/10 9,278 RBC Dain Rauscher FHLMC 3128X4UZ2 5.625%5.050%779,000.00 847,119.77 800,258.91 1,113,836.61 5/23 & 11/23 3/14/36 8/18/10 9,340 RBC Dain Rauscher FHLB 3133XEXR5 5.125%4.120%500,000.00 589,967.81 531,760.00 655,719.18 3/14 & 9/14 3/14/36 10/19/10 9,278 RBC Dain Rauscher FHLB 3133XFJ49 5.625%4.304%280,000.00 338,323.65 316,330.00 400,352.05 3/14 & 9/14 4/18/36 4/18/16 7/9/10 9,415 RBC Dain Rauscher FNMA 31359ML84 6.000%5.091%500,000.00 571,579.80 540,744.50 773,835.62 4/18 & 10/18 4/16/37 4/16/12 5/14/09 10,197 RBC Dain Rauscher FHLMC 3128X53CO 6.000%5.625%1,000,000.00 1,057,172.67 1,037,103.00 1,676,219.18 4/16 & 10/16 8/15/37 8/15/20 9/19/11 9,462 RBC Dain Rauscher South San Antonio Texas ISD Bond 839856W31 5.740%4.947%500,000.00 560,210.56 743,998.36 2/15 & 8/15 6/15/40 6/15/19 10/19/11 10,466 RBC Dain Rauscher Bexar County Texas G O Bonds 088281CV0 5.755%5.114%1,000,000.00 1,115,532.78 1,650,187.12 6/15 & 12/15 3,030 Totals 3.078%2.927%23,764,963.10 24,872,269.09 13,009,217.24 16,731,525.62 CityCouncilAgenda:02/13/12 1 5M.ConsiderationofmodifyingCityCellPhonePolicyforcostsavingsandinformation securitypurposesforcommunicationdevices (JO/TE) A.REFERENCEANDBACKGROUND: Councilisaskedtoconsiderrefiningpreviousdirectiononcellphonepolicy implementationwhichdirecteduseofastipendforcompensatingstaffwhentheposition heldrequiresuseofacommunicationdevice.Intheprocessofimplementingthis direction,stafffoundopportunitiesforcostsavingsandalsodiscoveredobstaclestofull compliancewithCouncil’srequest.Insum,theproposedmodificationswouldresultin costsavingsandareproposedinlightofnewinformation/factorsfoundduringthe implementationprocess.Followingisabriefsummaryofthefactors. Informationsecurityandcontrol.CertaindevicesareusedforcontrolofCity utilitysystemsandMonticelloCommunityCentersystems.Duetothe importanceandsensitivityofthecontrolfunctionsitishighlyrecommendedthat employeeswhoutilizecommunicationdevicesforthispurposeshouldbeusinga deviceprovidedandmanagedbytheCity.Thissituationaffectsmembersofthe WaterandSewerDepartmentaswellastheMCC. CustomerDataProtectionStandards.Itwasalsolearnedthat,duetothenature ofthepositionsandalsodatasensitivity,itisrecommendedthatFNMemployees utilizeCityownedcellphones. CostSavings.Afterfurtherreview,opportunitiesforcostsavingswerefound andifimplementedwouldsaveabout$140permonthandnotresultin degradationofserviceasfollows: o PublicWorksnon-supervisorystaffbeissuedpagerssincetheyallhave accesstovehicleradioswhileinthefield.Cityissuedpagersare50%less expensivethanthestipend,andradiocommunicationworksfine. o RequiredaccesstoacellphonewasremovedfromtheLiquorStoreand DMVmanagerpositions. o Requiredaccesstotextingcapabilitieswasalsoremovedfromafew positionswhereitwasoriginallyproposedforaddedefficiencybutisnot anessentialfunctionintheconductofbusiness. UnionContractQuestion.Alsoduringimplementation,itwaslearnedthatthere arecontracttermsthatlimitourabilitytorequireunionemployeestocarrya phoneviaastipendarrangementwithoutanegotiatedoramendedcontract. Inlightofthefactors,theoriginalscheduleofstaffandcommunicationdeviceshasbeen revisedandasummaryofthescheduleissubmittedasanattachmentforyourreview. Withthemodificationsasproposed,itisourviewthatwewillbeimplementingapolicy thatisbothcostefficientandprovidesstaffwithcommunicationstechnologythat complimentsthedemandsofeachposition. CityCouncilAgenda:02/13/12 2 B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheamendmentstotheCellPhonePolicyinaccordancewith theattachedpositionlisting. 2.Motiontodenyortableamendmentofthecellphonepolicyatthistime. C.RECOMMENDATION: ImplementationofthedirectionbyCityCouncilhasresultedindiscoveryofobstacles andalsoresultedinothermodificationsthatcouldbringsavings.WithCouncilreview andapprovalofproposedamendments,staffwillbeabletofullyimplementtheprogram. D.SUPPORTINGDATA: ProposedCellPhonePolicywithrevisions SummaryTableIdentifyingCommunicationDeviceServiceLevelbyEmployeeGroup CityofMonticello CellularTelephonePolicy Purpose Thepurposeofthispolicyistoidentifywhichemployees/positionsarerequiredtocarrya cellulartelephone,requiredlevelscoverageandcostsassociated,andacceptableand unacceptablepracticesofcellularphone/datausage. GeneralProvisions TheDepartmentHeadandCityAdministratorwilljointlydeterminewhichemployeesare requiredtocarryacellulartelephoneforCitybusinessbasedonthecriterialistedbelow. Cellulartelephoneswillbeassignedtoemployeeswhomustremainaccessibleduetothenature oftheirdutiesand/orthosewhomustbeavailableforemergencyresponseorconsultation. Criteria Thedeterminationtoissuecellularphoneswillbedeterminedbythefollowingcriteria: PublicDemandandResponse EmergencyResponsibilities TimeSpentOutofOffice AfterHoursStaffDemands EfficiencyinPosition Toensurepropercellulartelephonelevels,thispolicyandcriteriawillbereviewedwhenever thereisachangeinanemployee’spositionand/orresponsibilities. CityExpectations Employeesareexpectedtokeeptheircellulartelephonesturnedonduringtheirdesignated workingandon-callhourstoassuretheycanbereached. Incomingandoutgoingpersonalcallsduringworkhoursshouldbelimitedtoemergenciessoas nottointerferewithCitybusinessortheperformanceoftheemployee’sjob.Cityownedphone recordsareconsideredpublicdataandsubjecttoreview.ExcessivepersonaluseonCityowned phoneswillbecausefordisciplinaryaction. Employeeswillbechargedassociatedfeesforanyoveragestominutesduetopersonaluseor otherfeesassociatedwithusageoftextinganddataoutsideoftheirapprovedplan. Useofacellulartelephonewhiledrivingavehicleisstronglydiscouragedandshouldbelimited. AllMinnesotaStatelawsregardingusageofacellulartelephonewhiledrivingmustbefollowed. Anyviolationsofthispolicyanditsguidelineswillbecausefordisciplinaryactionin accordancewiththeCity’sdisciplinepolicy. DataPlans Thesesystemsarenottobeusedforpersonalgainortosupportoradvocatefornon-city-related purposes.Personaluseispermittedonalimitedbasis,similartophonecalls.Likepersonal phonecalls,personaluseshouldbeinfrequent,oflimitedduration,andnotinviolationofany Citypolicies,departmentworkrules,orlaws. CertainInternetsitesshouldneverbeaccessedusingCityequipmentoronCitytime.These includepornographicsites,non-work-relatedchatrooms,sitescontainingwhatwouldgenerally beconsideredobjectionablematerial,oranyothersitethatwouldviolatethesexualharassment policyorotherpersonnelpolicies.Inaddition,nositesshouldbeaccessedfornon-city-related useduringworkinghours. WhiletheCityrecognizesthattheInternetcontainsawealthofinformationthatcanandisbeing puttogooduseintheCity,weareawarethatitisveryeasytolosehoursofworktimechecking intowebsitesandresearchinginformation.Internetaccess,evenforlegitimateresearch purposesshouldbelimitedtothatwhichisreasonableandnecessary. AnymisuseofthedataplanwillbecausefordisciplinaryactioninaccordancewiththeCity’s disciplinepolicy. ExpectationsforDataPlanUsage 1.Followestablishednetworketiquette.Manysiteshavepostedrules,whichusersmust followandallsitesexpectprofessionalcommunicationetiquettebyallusers.Itisthe user’sresponsibilitytofollowtheserulesofetiquette. 2.Safeguardconfidentialandnon-publicinformation. 3.Useforwork-relatedresearchandcommunicationpurposes,notforsendingand receivingjokes. 4.Donotsend,access,ordisplaytextorgraphicsthatwouldbeaviolationofthePersonnel Policies. 5.Obeythelawandregulationsintheirapplicationtocopyright,licensedsoftwareanddata. 6.Accessonlynon-commercialsitesontheInternet.(“non-commercial”=sitesfreeof charge) 7.Downloadingofsoftwareofftheinternetorinstallationofpersonalsoftwareisstrictly prohibitedwithoutreviewandapprovalfromtheCityAdministrativeandITstaff. 8.UseoftheInternettosolicitcharitabledonationsisprohibited. CellularTelephoneAssignmentandReplacement Selectionofthemodelofcellulartelephoneassignedwillbeatthediscretionofthe administrativestaff.Alltelephonesassignedwillmeettheminimumoftheapprovedplan.Any specialrequeststopurchaseupgradedmodelsmustbeapprovedbytheCityAdministratorprior topurchase. TheCitywillpaytheinitialcostofthecellulartelephoneandapprovedaccessoriesforallCity owedtelephones.Cellulartelephoneswillbereplacedatthediscretionoftheadministrativestaff andincoordinationwithplanstipulations.Generally,telephoneswillbereplacedwhentheyno longerworkproperlyorbecomeoutdated. TheCityreservestherighttochargeanemployeethefullreplacementcostofatelephoneand/or accessoriesiflostordamagedduetomisuse. Uponterminationemployeesmustreturntheircellulartelephoneandallaccessoriestotheir supervisor.TheCityreservestherighttodeductthereplacementcostforanylostorunreturned equipment. MonthlyAllowanceOption(DepartmentHeads) AnyDepartmentHeadrequiredtocarryacellulartelephonewillhavetheoptiontoreceivea monthlycellulartelephoneallowanceinlieuofaCitycellulartelephone.Themonthly allowanceisintendedtocoverthecellulartelephoneexpensesrelatedtotheemployee’swork duties.Theallowanceamountwillbedeterminedbythelevelofservicerequiredandwillbe equivalenttotheamountthatwouldhaveotherwisebeenpaidbytheCityforaCityowned phoneserviceplan. Employeeswhochoosetheallowanceoptionacknowledgethatpersonaluseduringworkhours shouldbelimited. Employeeswhochoosetheallowanceoptionareresponsibleforpaymentofmonthlypremiums totheproviderandanyoveragechargesandlatefeesassociatedwiththeiraccount. Initialpurchaseofthecellphone,accessoryequipment,andactivationfeeswillbethe responsibilityoftheemployee.Theemployeewillpayallcostsexceedingtheamountofthe cellulartelephoneallowance. Employeesareresponsibleforobtainingandmaintainingcellulartelephoneservicethrougha reliableproviderwhoprovidesserviceinthelocalcallingareaofMonticello. Employeesareresponsibleforreportingtheircellphonenumberstotheirsupervisor. Noallowancewillbepaidwhenanemployeeisinaleavestatusexceeding60days,unless approvedbytheCityCouncil. EmployeesareresponsibleforprovidingdocumentationinamannerprescribedbytheFinance Departmenttoactivateandmaintainmonthlyallowancepayments. CellulartelephoneallowancesaresubjecttotaxtreatmentperIRSguidelines. Acknowledgement APlanApprovalFormandPolicyAcknowledgmentFormwillberequiredpriortoreceivinga Citycellphoneoranallowance. Proposed Service Levels Level of Service Service Alternatives Dept User Needed Prescribed Admin City Administrator Data City/Stipend Bldg Insp Building Inspector Data City Bldg Insp Chief Building Official Data City/Stipend Community Development Community Development Director Voice Only City/Stipend Economic Development Economic Development Director Data City/Stipend Eng/Insp-Tech Engineering Voice Only City Engineer City Engineer Data City/Stipend Finance Fin Director Voice Only City/Stipend Fire Fire Marshall - Inspections Voice Only City/Stipend Fire Fire Chief Data City/Stipend FNM All staff (includes some union staff); except seasonal locator Data City FNM Locator Temp Voice Only City/Stipend MCC Front Desk-MCC Voice Only City MCC Bldg Cust (Randy)Voice Only City MCC Friendship Island Voice Only City/Stipend MCC Director/Supervisors Text City/Stipend MCC Head Maint (Brian)Data City Public Works Union (per contract)Public Works Union- Non Supervisory Pager/Radio City Public Works Director and Superintendents Data City/Stipend Public Works Union (per contract)Foremen- Streets and Parks Text City Water Dept Union (per contract)Forman and Operators Data City Book2 2/23/2012 CityCouncilAgenda:02/27/12 1 7.PublicHearing-ConsiderationofadoptingResolution#2012-020vacatingaportion ofdrainageandutilityeasementsaspetitionedandestablishinganEncroachment LicenseAgreementforLot8,Block1,MeadowOak4th Addition (2611RedOak Lane).Applicant:Formato,Matthew (AS/BW) A.REFERENCEANDBACKGROUND: MelissaWeberandMatthewFormato,newownersofthepropertylocatedat2611Red OakLanehavepetitionedforCounciltoconsidergrantingvacationofutilityand drainageeasementslocatedonpartoftheirpropertycurrentlyplattedasLot8,Block1, MeadowOak4th Addition. Theapplicantsrecentlyclosedonthepurchaseofthesubjectpropertyandduringtitle workassociatedwiththeclosing,itwasdiscoveredthatpreviousactiontakentovacatea portionofdrainageandutilityeasementwasinerror. OnJanuary9th,2012,theCityCouncilwasaskedtoofficiallyconfirmautilityeasement vacationbyadoptingaresolutiondocumentingformalactiontakenin1996.Apublic hearingwasheldattheFebruary26,1996CityCouncilmeetingandamotionwasmade toapprovea5-footeasementvacationalongthesouthernboundaryofLot8,Block1of MeadowOak4th Addition.ThisrequestwasmadebyCookConstructionsothatthey couldconstructthehomeonthelotwithadequatesetbacks.Atthattime,noresolution withlegaldescriptionaccompaniedtherequest.Therefore,inordertoproperlydocument thevacation,Ms.WeberandMr.Formato’srealestateagentrequestedthataformal resolutionberecordedatWrightCountyinordertoobtainfulltitleinsurance. Subsequently,CouncilapprovedtheneededresolutiononJanuary9th,andthatresolution wassenttoWrightCountyforrecording. However,inworkingwiththeapplicantandtheirtitlecompany,itwasdiscoveredthat theCouncil’s1996motioninfactvacatedonlythe southern 5’ofdrainageandutility easementlyingalongthesouthernboundaryofthelot.Tomakethelotusableinthe mannersuggestedinthe1996staffreport,themotionshouldhavebeentovacatethe northern 5’alongthesouthernboundaryofthelot. Toclearupthetitleissuesandtheconfusionassociatedwiththevacationactions, Councilisnowaskedtovacatetheentire12’drainageandutilityeasementrunningalong thesouthernboundaryoftheproperty.TheCityEngineerhasreviewedtheapplication anddrawingsandfindsthattheCitydoesnothaveaneedforthe12’publiceasementfor utilitiesanddrainageintheproposedareatobevacated.Thesupportingdataincludesa copyoftheexistingCertificateofSurveywiththeareatobevacatedhighlightedingreen. The6’drainageandutilityeasementsonthewestperimeter(rearlotline)andthe12’ drainageandutilityeasementontheeastperimeter(frontlotline)arebeingmaintained withthisvacation.TheseareasarehighlightedinorangeontheattachedCertificateof Survey. CityCouncilAgenda:02/27/12 2 Additionally,inreviewingtheconfigurationofthelot,staffhasnotedthattheproperty includesaconstructedfencethatactuallyencroachespastthe12’southerndrainageand utilityeasement,intotheMeadowLaneright-of-way.TheCityEngineerhasdetermined thattheMeadowLaneROWwestofRedOakLanewillnotbeusedforstreet construction,andassuch,theCityhaspreparedalicenseagreementforthefenceto continueitsencroachmentintotheROWwiththestipulationthatthepropertyownerbe responsibleforremovingthefencefromtheright-of-wayshouldthefenceeverconflict withtheuseoftheright-of-way. StaffisrecommendingthatCouncil’sactiononthisitembecontingentonthesubmission ofarevisedCertificateofSurveyfinallyillustratingthecorrectvacationconfiguration.A revisedsurveywillprovidetheproperlegaldescriptionneededtorecordthevacationat WrightCounty. A1.BudgetImpact:Budgetimpactsrelatedtothevacationoftheunneededdrainage andutilityeasementsarenegligible,consistingofcostsassociatedwithpublishing thehearingnotice,aswellasothercustomaryadministrativeandrecordingcosts. A2.StaffWorkloadImpact:Somestafftimewasconsumedinresearchingand preparingthisrequestforCouncil. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-020vacatingthe12’drainageandutility easementrunningalongthesouthernboundaryofLot8,Block1,MeadowOak 4th Addition,exceptthat6’portionalongthewestpropertylineandthat12’ portionlyingalongtheeastpropertyline,andtoapprovetheencroachment licenseagreementforthesubjectproperty,onthefollowingconditions: PropertyownershallprovidearevisedCertificateofSurveyshowingthe reestablishmentofdrainageandutilityeasements;and Propertyownershallprovideacompleteandaccuratelegaldescriptionofthe drainageandutilityeasementareatobevacated;and Propertyownershallberesponsibleforremovingthefencefromtheright-of- wayshouldthefenceeverconflictwiththeuseoftheright-of-way. 2.MotiontodenyadoptionofResolution#2012-020atthistime. Underthisoption,Councilshouldstatefindingsfordenyingtheeasement vacation,andstaffwillbringbackaresolutionofdenialforCouncilactionatthe nextmeeting. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. CityCouncilAgenda:02/27/12 3 D.SUPPORTINGDATA: Resolution#2012-020 A-Petition&ApplicationforVacation B-AerialImage C-ExistingCertificateofSurvey D-LicenseAgreementforEncroachment E-CityCouncilMinutes,2/26/96 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-020 VACATIONOFDRAINAGEANDUTILITYEASEMENTSAND ESTABLISHMENTOFANENCROACHMENTLICENSEAGREEMENT LOT8,BLOCK1,MEADOWOAK4TH ADDITION WHEREAS,theCityofMonticellodidreceiveapetitiononFebruary10,2012,fromtheowner ofLot8,Block1,MeadowOak4th Additionrequestingvacationofthe12footdrainageand utilityeasementlyingalongthesouthernboundaryofsaidlot;and WHEREAS,theCitypublishednoticeofaPublicHearingtobeheldonFebruary27,2012,to reviewandrevisepreviousactionvacatingaportionofthedrainageandutilityeasementlying alongthesouthernboundaryofLot8,Block1,MeadowOak4th Addition;and WHEREAS,thepropertyatLot8,Block1,MeadowOak4th Additioncontainsafencethatwas constructedintheCityright-of-way,whichrequiresanencroachmentlicenseagreementinlieu ofremovingthefence. NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF MONTICELLO,MINNESOTA:thatthefollowingdescribeddrainageandutilityeasementbe vacated: Thesoutherly12.00feetofLot8,Block1,MeadowOak4th Addition,accordingtothe recordedplatthereofonfileinWrightCounty,Minnesota,extendingalongthesouthern boundaryofsaidlot,aslegallydescribedinAttachmentAandshownontheOfficial CertificateofSurveyinAttachmentB. NOWTHEREFORE,BEITFURTHERRESOLVED:thatgrantingofsaidvacationissubject tothefollowingconditions: PropertyownershallprovidearevisedCertificateofSurveyshowingthereestablishment ofdrainageandutilityeasements. Propertyownershallprovideacompleteandaccuratelegaldescriptionofthedrainage andutilityeasementareatobevacated. Propertyownershallberesponsibleforremovingthefencefromtheright-of-wayshould thefenceeverconflictwiththeuseoftheright-of-way. TheCityshallcontinuetomaintainthe6footdrainageandutilityeasementonthewest perimeter(rearlotline)andthe12footdrainageandutilityeasementontheeast perimeter(frontlotline). NOWTHEREFORE,BEITFURTHERRESOLVED:thattheMonticelloCityCouncil approvestheEncroachmentLicenseAgreementasshowninAttachmentC. ADOPTEDBY theMonticelloCityCouncilthis27th dayofFebruary,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: _________________________________________ JeffO’Neill,CityAdministrator CERTIFICATION STATEOFMINNESOTA COUNTYOFWRIGHT IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2012-020 dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon February27,2012,andrecordedinminutesofsaidmeeting. ____________________________________ JeffO’Neill,CityAdministrator NotaryPublic:_______________________________ Date:___________________________ (STAMP) 1 (reservedforrecordinginformation) ENCROACHMENTAGREEMENT AGREEMENT madethis_______dayof_____________,2012,byandbetweenthe CITY OFMONTICELLO,aMinnesotamunicipalcorporation("City"),and ______________________________________________________________("Owner"). 1.BACKGROUND.OwneristhefeeownerofcertainpropertylocatedwithintheCityof Monticello,CountyofWright,StateofMinnesotalegallydescribedasfollows: Lot8,Block1,MeadowOak4th Addition havingastreetaddressof2611RedOakLane,Monticello,MN55362("subjectproperty").TheCity’s MeadowLanerightofwayisshownrelativetothesubjectpropertyasshownontheattachedExhibit“A”. ThesubjectpropertyincludesaresidentialfencewhichencroachesintotheCity'srightofwayareasas depictedontheattachedExhibit“A”. 2.ENCROACHMENTAUTHORIZATION.TheCityherebyapprovestheencroachment intheMeadowLanerightofwayfortheuseandmaintenanceoftheresidentialfenceasdepictedonthe attachedExhibit“A”. 3.MAINTENANCE.Ownershallberesponsibleforallcostsrelatingtoconstruction, reconstruction,maintenance,andrepair,withrespecttotheexistingfence.Thismaintenanceagreementis 2 apersonalobligationofOwnerandshallbebindingupontheexecutors,administrators,successors,heirs andassignsofOwner. 4.HOLDHARMLESSANDINDEMNITY.Inconsiderationofbeingallowedto encroachintheCity'srightofway,Owner,its/theirsuccessors,heirsandassigns,herebyagree(s)to indemnifyandholdtheCityharmlessfromallcostsandexpenses,claimsandliability,including reasonableattorney'sfees,relatingtoorarisingoutofthisgranttoOwnerofpermissiontoencroachinthe City'srightofwayfortheconstruction,reconstruction,maintenance,use,operation,andthelikeofthe fence. 5.TERMINATION.IftheCitydeterminesthatthefenceinterfereswiththedrainageof stormwaterrunoffortheuse,maintenanceorrepairoftheCity’sutilitieswithintheeasementareas, OwneruponrequestbytheCityshallremoveandreplacethefenceoutsidetheCity’srightofwayat its/theirsoleexpense.IfOwnerfailstoremovethefenceinthetimeframerequiredbytheCity,theCity mayremovethefenceandshallhavenoobligationfordamagesto,orrepairorreplacementofthefence removedbytheCity.Further,theOwnerconsentstotheCitylevyinganassessmentagainstthesubject propertyfortheCity’scosts. IfOwnerfailstomaintainthefenceorfailstoremoveandreplacethefenceasprovidedinthis paragraph,theCitymay,atitssolediscretion,terminatethisAgreementbygivingthecurrentownerofthe subjectpropertythirty(30)daysadvancewrittennotice,exceptthatnonoticeperiodwillberequiredin thecaseofanemergencyconditionasdeterminedsolelybytheCityandtheAgreementmaythenbe terminatedimmediately. TheCitymayunilaterallyterminatethisAgreementifthefenceinterfereswithanymaintenanceor improvementswithintheCity’seasementareasasdeterminedbytheCity. 3 6.RECORDING.ThisAgreementshallberecordedagainstthetitletothesubjectproperty andshallbebindinguponOwner,its/theirassigns,heirsandsuccessorsininterest. CITYOFMONTICELLO BY:_________________________________ (SEAL)ClintHerbst,Mayor AND________________________________ JeffO’Neill,CityAdministrator STATEOFMINNESOTA) (ss. COUNTYOFWRIGHT) Theforegoinginstrumentwasacknowledgedbeforemethis_______dayof______________, 20___,byClintHerbstandbyJeffO’Neill,respectivelytheMayorandCityAdministratoroftheCityof Monticello,aMinnesotamunicipalcorporation,onbehalfofthecorporationandpursuanttotheauthority grantedbyitsCityCouncil. ____________________________________ NOTARYPUBLIC 4 PROPERTYOWNER: _____________________________________ _____________________________________ STATEOFMINNESOTA) (ss. COUNTYOF_________) Theforegoinginstrumentwasacknowledgedbeforemethis_______dayof ____________________,20___,by_______________________________________________________ _____________________________________________________________________________. ____________________________________ NOTARYPUBLIC THISINSTRUMENTDRAFTEDBY: CityofMonticello 505WalnutStreet,Suite1 Monticello,MN55362 AMS 5 EXHIBIT“A” SketchDepicting ROW ENCROACHMENTS CityCouncilAgenda:02/27/12 1 8.PublicHearing-ConsiderationofadoptingResolution#2012-021amendingand restatingEDAEnablingResolutionNo.2008-05andadoptingOrdinance#551 amendingTitle2,Chapter3ofCityCoderelatedtotheEconomicDevelopment Authority (MBL) A.REFERENCEANDBACKGROUND: AttheFebruary6,2012CityCouncilworkshop,theCouncildirectedCityStafftowork withKennedyandGraventoamendEDAEnablingResolutionNo.2008-05.The directionwastoeliminatetherestrictionrequiringthreeEDAmemberstobecity residents.KennedyandGravendraftedResolution#2012-021,whichstatesinsection 2.05:“AllofthememberswhoarenotmembersoftheCityCouncilmustbeeither residentsoftheCity,business-ownersintheCity,orproperty-ownersintheCity.”All remainingsectionsstaythesame. JoelJamnikofCampbellKnutsonhasalsorecommendedtheCityCounciladopt Ordinance#551deletingdetailedreferenceoftheEDAinCityCodeTitle2,Chapter3 andinsteadreferencingtheenablingresolution(#2012-021). A1.BudgetImpact:Minimalattorneyfeeshavebeenaccruedinordertodraft requiredamendedresolutionandordinance. A2.StaffWorkloadImpacts:Staffimpactsincludeworkingwiththeapplicable attorney’sandwritingthisstaffreport. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2012-021amendingthe#2008-5EDAEnabling ResolutionandtoadoptOrdinance#551repealingandreplacingTitle2,Chapter 3oftheMonticelloCityCode. 2.Motiontotableactionforfurtherdiscussionandresearch. C.RECOMMENDATION: CityStaffrecommendsAlternative#1. D.SUPPORTINGDATA: Resolution#2012–021 ProposedOrdinance#551 CopyofCityCodeTitle2,Chapter3–EDA(currentversion) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2012-021 AMENDEDANDRESTATEDRESOLUTIONENABLINGTHECREATIONOFTHE CITYOFMONTICELLOECONOMICDEVELOPMENTAUTHORITY BEITRESOLVED bytheCityCounciloftheCityofMonticello,Minnesota(“City”)asfollows: Section1.BackgroundandFindings 1.01.TheCityisauthorizedbyMinnesotaStatutes,Sections469.090to469.1081(the “EDAAct”)toestablishaneconomicdevelopmentauthoritytocoordinateandadministereconomic developmentandredevelopmentplansandprogramsfortheCity. 1.02.ByOrdinanceNo.172,approvedApril10,1989andcodifiedintheCityCodeas TitleII,Chapter3(the“EnablingOrdinance”),theCityestablishedtheCityofMonticello EconomicDevelopmentAuthority(“EDA”),forthepurposeofcoordinatingandadministering economicdevelopmentactivitiesinandfortheCity. 1.03.ByresolutionsapprovedonOctober22,2007andJanuary14,2008,theCity transferredtotheEDAthecontrol,authorityandoperationofallprojectsadministeredbythe HousingandRedevelopmentAuthorityinandfortheCityofMonticelloandadoptedanAmended andRestatedEnablingResolution(the“EnablingResolution”),whichsupercededtheEnabling Ordinanceinallrespects. 1.04.TheCityCouncilhasnowdeterminedtoreviseandclarifycertainprovisionsof theEnablingResolutionbytheadoptionofthisresolution. 1.05.TheCityCouncilhas,inaccordancewithMinnesotaStatutesSection469.093, providedpublicnoticeandconductedapublichearingonthedatehereof,atwhichallpersons wishingtobeheardweregivenanopportunitytoexpresstheirviews,concerningthemodified EnablingResolution. 1.06.ThisresolutionconstitutesanamendmentandrestatementoftheEnabling ResolutionofJanuary14,2008,andsupercedessuchEnablingResolutioninallrespects. Section2.EnablingAuthority. 2.01.TheEDAwasestablishedpursuanttotheEDAActundertheEnablingOrdinanceas adoptedApril10,1989andcodifiedasTitleII,Chapter3oftheCityCode,asamendedandrestated bythisresolution. 2.02.TheEDAshallbecomposedof7memberstobeappointedbytheMayorand confirmedbytheCityCouncil. 2.03.TwoofthemembersshallbemembersoftheCityCouncil.Thetermsofofficeof thetwomembersoftheCityCouncilshallcoincidewiththeirtermsofofficeasmembersofthe CityCouncil.Theremainingfive(5)membersshallbeinitiallyappointedfortermsofone,two, three,four,andfiveyearsrespectively.Thereafter,allnon-Councilmembersshallbeappointedfor six-yearterms. 2.04.AvacancyiscreatedinthemembershipoftheEDAwhenaCityCouncilmemberof theboardofcommissionersendsCouncilmembership,whenanymemberendsEDAmembership priortoexpirationofhisorhertermofoffice,onthedayfollowingtheexpirationofamember’s termofoffice,orwhenamemberisremovedbytheCityCouncilsubjecttothetermsofSection 2.07hereof.Avacancyforthisoranyotherreasonmustbefilledforanewtermorthebalanceof theunexpiredterm,asapplicable,inthemannerinwhichtheoriginalappointmentwasmade. 2.05.AllofthememberswhoarenotmembersoftheCityCouncilmustbeeither residentsoftheCity,business-ownersintheCity,orproperty-ownersintheCity. 2.06.AllmembersshallserveatthepleasureoftheCityCouncil,subjecttothetermsof Section2.07hereof.VacanciesshallbefilledbyappointmentbytheMayorwiththeconfirmation oftheCityCouncil. 2.07.AcommissionermayberemovedbytheCityCouncilforinefficiency,neglectof duty,ormisconductinoffice.Acommissionershallberemovedonlyafterahearing.Acopyofthe chargesmustbegiventothecommissioneratleast10daysbeforethehearing.Thecommissioner mustbegivenanopportunitytobeheardinpersonorbythecounselatthehearing.Whenwritten chargeshavebeensubmittedagainstthecommissioner,theCityCouncilmaytemporarilysuspend thecommissioner.IftheCityCouncilfindsthatthosechargeshavenotbeensubstantiated,the commissionershallbeimmediatelyreinstated.Ifacommissionerisremoved,arecordofthe proceedingstogetherwiththechargesandfindingsshallbefiledintheofficeoftheCity Administrator. 2.08.TheCityCouncilshallmakeavailabletotheEDAsuchappropriationsasitdeems fitforsalaries,fees,andexpensesnecessaryintheconductofitswork.TheEDAshallhave authoritytoexpendallbudgetedsumssoappropriatedandrecommendtheexpendituresofother sumsmadeavailableforitsusefromgrants,gifts,andothersourcesforthepurposesandactivities authorizedbythisresolution. Section3.OfficersandMeetings. 3.01.TheEDAshallelectapresident,vicepresident,treasurer,assistanttreasurer,and secretaryannually.Amembermustnotserveaspresidentandvicepresidentatthesametime.The otherofficesmaybeheldbythesamemember.Theotherofficesofthesecretaryandassistant treasurerneednotbeheldbyamember. 3.02.TheEDAshalladoptrulesandproceduresnotinconsistentwiththeprovisionsof thisEnablingResolutionorasprovidedinMinnesotaStatutes,Section469.096,andasmaybe necessaryfortheproperexecutionandconductofitsbusiness.TheEDAshalladoptbylawsand rulestogovernitsproceduresandforthetransactionofitsbusinessandshallkeeparecordof attendanceatitsmeetingsand/orresolutions,transactions,findings,anddeterminationsshowingthe voteofeachmemberoneachquestionrequiringavote,orifabsentorabstainingfromvoting, indicatingsuchfact.TherecordsoftheEDAshallbeapublicrecord,exceptforthoseitems classifiedbylawasnonpublicdata. 3.03.TheEDAshallmeetatleastquarterly.Specialmeetingsmaybecalledbythe presidentasneeded. 3.04.Alladministrativeprocedures,includingcontractforservices,purchasesof supplies,andfinancialtransactionsanddutiesshallbeoutlinedinthebylawsoftheEDA. Section4.Staff. 4.01.TheEconomicDevelopmentDirectorshallbedesignatedasExecutiveDirectorof theEDA. 4.02.Subjecttolimitssetbytheappropriationsorotherfundsmadeavailable,theEDA mayemploysuchstaff,technicians,andexpertsasmaybedeemedproper,andmayincursuch otherexpensesasmaybenecessaryandproperfortheconductofitsaffairs. Section5.Functions,Powers,andDuties. 5.01.ExceptasspecificallylimitedbytheprovisionsofSection6ofthisEnabling Resolution,theEDAshallhavetheauthoritygranteditpursuanttotheEDAAct. 5.02.TheEDAshallmanagetheGreaterMonticelloEnterpriseFund(the"Fund")the purposeofwhichistoencourageeconomicdevelopmentbymakingloanstoprivatebusinesses. TheEDAshallmakeloanstoeligiblebusinesses,andsuchloan(s)shallserveapublicpurpose asdefinedintheGreaterMonticelloEnterpriseFundGuidelines(FundGuidelines).TheFund GuidelinesareherebyadoptedbyreferenceandincludedinthebylawsoftheEDA.Nochanges tothefundGuidelinesshallbemadewithoutapprovaloftheCityCouncil. 5.03.TheEDAmaybealimitedpartnerinapartnershipwhosepurposeisconsistent withtheEDA'spurpose. 5.04.TheEDAmayissuegeneralobligationbondsandrevenuebondswhenauthorized bytheCityCouncilandpledgeassecurityforthebondsthefullfaith,credit,andresourcesofthe CityorsuchrevenuesasmaybegeneratedbyprojectsundertakenbytheEDA. 5.05.TheEDAmaycooperatewithoractasagentforthefederalorstategovernment orastatepublicbody,oranagencyorinstrumentalityofagovernmentorotherpublicbodyto carryoutthepowersgranteditbytheEDAActoranyotherrelatedfederal,state,orlocallawin theareaofeconomicdevelopmentdistrictimprovement. 5.06.TheEDAmayannuallydevelopandpresentaneconomicdevelopmentstrategy andpresentittotheCityCouncilforconsiderationandapproval. 5.07.TheEDAmayjoinanofficial,industrial,commercial,ortradeassociationor otherorganizationconcernedwithsuchpurposes,holdreceptionofofficialswhomaycontribute toadvancingtheCityanditseconomicdevelopment,andcarryoutotherappropriatepublic relationsactivitiestopromotethecityanditseconomicdevelopment. 5.08.TheEDAmayperformsuchotherdutieswhichmaybelawfullyassignedtoitby theCity. Allcityemployeesshall,uponrequestandwithinareasonabletime,furnishtheEDAorits employeesoragentssuchavailablerecordsorinformationasmayberequiredinitswork.TheEDA oritsemployeesoragentsmay,intheperformanceofofficialduties,enteruponlandsandmake examinationsorsurveysinthesamemannerasotherauthorizedCityagentsoremployeesandshall havesuchotherpowersasarerequiredfortheperformanceofofficialfunctionsincarryingoutthe purposesofthisresolution. Section6.LimitationsofPower. 6.01.ThefollowinglimitsapplytotheEDAanditsoperation: (a)ThesaleofbondsorotherobligationsoftheEDAmustbeapprovedbythe CityCouncil. (b)TheEDAmustfollowthebudgetprocessforCitydepartmentsinaccordance withCitypolicies,ordinances,andresolutionsandtheCitycharter. (c)DevelopmentandredevelopmentactionsoftheEDAmustbeinconformity totheCitycomprehensiveplanandofficialcontrolsimplementingthecomprehensiveplan. (d)TheEDAmustsubmititsplansfordevelopmentandredevelopmenttothe CityCouncilforapprovalinaccordancewithCityplanningproceduresandlaws. (e)ExceptwhenpreviouslypledgedbytheEDA,theCityCouncilmay,by resolution,requiretheEDAtotransferanyportionofthereservesgeneratedbyactivitiesof theEDAthattheCityCouncildeterminesarenotnecessaryforthesuccessfuloperationof theEDAtothedebtservicefundsofthecitytobeusedsolelytoreducetaxleviesfor bondedindebtednessoftheCity. (f)Theadministrativestructureandmanagementpracticesandpoliciesofthe EDAmustbeapprovedbytheCityCouncil. (g)TheEDAshallsubmitallplannedactivitiesforinfluencingtheactionofany othergovernmentalagency,subdivision,orbodytotheCityCouncilforapproval. 6.02.TheEDAmayexerciseallthepowersundertheEDAAct,including,butnot limitedto,thefollowing: (a)allpowersundertheHRAAct. (b)allpowersofacityunderMinnesotaStatutes,Section469.124to469.134. (c)allpowersanddutiesofaredevelopmentagencyunderMinnesotaStatutes, Sections469.152to469.165forapurposeintheHRAActortheEDAAct,andallpowers anddutiesintheHRAActandtheEDAActforapurposeinMinnesotaStatutes,Sections 469.152to469.165. (d)theauthoritytoacquireproperty,exercisetherightofeminentdomain;make contractsforthepurposeofredevelopmentandeconomicdevelopment;serveasalimited partnerinapartnershipwhosepurposeisconsistentwiththeEDA’spurpose;buysupplies andmaterialsneededtocarryoutdevelopmentwithintheEDAAct;andoperateand maintainpublicparkingfacilities. (e)theauthoritytoissuebondsinaccordancewiththeEDAActandtheHRA Act. (f)theauthoritytolevyspecialbenefittaxesinaccordancewithSection 469.033,subdivision6oftheHRAActinordertopayorfinancepublicredevelopment costs(asdefinedintheHRAAct),subjecttoapprovalbytheCityCouncilinaccordance withSection469.033,subdivision6. (g)allpowersunderMinnesotaStatutes,Sections469.474to469.179. 6.03.AsprovidedintheEDAAct,itistheintentionoftheCityCouncilthatnothinginthis resolutionnoranyactivitiesoftheEDAaretobeconstruedtoimpairtheobligationsoftheCityor HRAunderanyoftheircontractsortoaffectinanydetrimentalmannertherightsandprivilegesof aholderofabondorotherobligationheretoforeissuedbytheCity,theEDAortheHRA. Section7.Implementation. 7.01.TheCityCouncilwillfromtimetotimeandattheappropriatetimeadoptsuch ordinancesandresolutionsasarerequiredandpermittedbytheEDAActtogivefulleffecttothis resolution. 7.02.TheMayor,theCityAdministrator,andotherappropriateCityofficialsare authorizedanddirectedtotaketheactionsandexecuteanddeliverthedocumentsnecessarytogive fulleffecttothisresolution. 7.03.NothinginthisresolutionisintendedtopreventtheCityfrommodifyingthis EnablingResolutiontoimposenewordifferentlimitationsontheEDAasauthorizedbytheEDA Act. ADOPTEDBY theCityCounciloftheCityofMonticelloonthis27thdayofFebruary,2012. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: ______________________________ JeffO’Neill,CityAdministrator ORDINANCENO.551 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEREPEALINGEXISTINGCODEPROVISIONSREGARDINGTHE CITYOFMONTICELLOECONOMICDEVELOPMENTAUTHORITY(EDA) THECITYCOUNCILOFTHECITYOFMONTICELLO,MINNESOTA,HEREBY ORDAINS: SECTION1.Title2,Chapter3oftheCityCodeoftheCityofMonticelloisamended bydeletingtheexistingsections2-3-1through2-3-6intheirentiretyand adoptinganewsection2-3-1toreadasfollows: 2-3-1:Creation AsauthorizedbyMinnesotaStatutesChapter469,theCityCouncilof MonticellohasestablishedanEconomicDevelopmentAuthoritybypassingan enablingresolution,thecurrentversionofwhichhasbeenfiledintheofficeof theCityClerk. SECTION2.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits passageandpublication.Theordinanceinitsentiretyshallbepostedon theCitywebsiteafterpublication.CopiesofthecompleteOrdinanceare availableonlineandatMonticelloCityHallforexaminationuponrequest. ADOPTEDBY theMonticelloCityCouncilthis27thdayofFebruary,2012. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:02/27/12 1 9.PublicHearing-ConsiderationofadoptingOrdinance#550amendingthe2012Fee Scheduleforlanduseapplicationescrowandutilityexcavationpermitfee,andcall forContinuationofthePublicHearingtofurtherconsiderwaterandsewerrates (TK/CS) A.REFERENCEANDBACKGROUND: ThefeesforservicesperformedbytheCityaresetbyCityordinanceandarereviewed annually.TheCityCouncilapprovedthe2012FeeScheduleatitsDecember12th meetingwiththeexceptionofthewaterandsewerrates.Citystaffalsofoundseveral additionalamendmentstobemadetotheFeeSchedule. LandUseapplicationsforcommercialandresidentialplanrevieweachrequireanescrow tobedepositedatthetimeoftheapplication.Afterfurtherreviewoftheescrow amounts,staffisrecommendinganadjustmentinthefeeforresidentialapplications.The followingtableshowstheexistingandproposedchange. LANDUSEAPPLICATIONPLANREVIEWESCROW EXISTING ESCROW -RESIDENTIAL PROPOSED ESCROW -RESIDENTIAL 1-5units $1,000 1unit $500(singlefamily) 6+units $150perunit 2+units $1000base+$100perunit ThePublicWorksandEngineeringdepartmentshavebeenworkingondifferentiating betweenUtilityexcavationsandRight-of-Wayandotherexcavations.Intheprocessof reviewingthefeesforthesepermits,theExcavationPermitFeewasremovedfromthe 2012FeeScheduleinerror.ItisrecommendedtoaddthisfeebacktotheFeeSchedule asnoted: UtilityExcavationPermitFee(water,wastewater,stormwater)-$50 (BondingandInsurancerequired) Citystaffhasbeenworkingonpossibleoptionsfor2012waterandsewerratesandhas providedCouncilwithpreliminaryinformation.Toallowmoretimetoreviewthe optionsandpossiblymeetwithCargillKitchenSolutionspriortopresentingaproposal forCouncilapproval,CouncilisaskedtocontinuethePublicHearingtothenextmeeting onMarch12th forfurtherconsiderationofthewaterandsewerrates. A1.BudgetImpact:Minimalimpactforpublishingcosts. A2.StaffWorkloadImpact:Thisitemwouldrequiresomeadditionalstafftimeto workonwaterandsewerratesoptionsandpossiblymeetwithCargill. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#550amendingthe2012FeeSchedulewithproposed adjustmentstotheLandUseApplicationPlanReviewescrowforresidentialand CityCouncilAgenda:02/27/12 2 reestablishaUtilityExcavationPermitFee,andcallforContinuationofthe PublicHearingtofurtherconsiderationadjustmentstothewaterandsewerrates. 2.MotiontonotadoptOrdinance#550atthistime. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1.Thefeeamendmentsproposedarerecommendedtobe approvedatthistimeinsteadofwaitinguntilMarch12th asitispossiblethattheremay berequestsforresidentialplanreviewsandutilityexcavationpermitsoccurringsoon. Withthisapproval,thechangescanbepublishedandwouldgointoeffectthefirstweek ofMarch. D.SUPPORTINGDATA: OrdinanceNo.550 ORDINANCENO.550 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTHE2012FEESCHEDULE TITLE20OFTHEMONTICELLOCITYCODE ITISHEREBYORDAINED bytheCityCounciloftheCityofMonticello,Minnesota: Section1.TheFeeSchedulecategory,COMMUNITYDEVELOPMENT– PLANNING/ZONING,oftheMonticelloCityCodeshallbeamendedasfollows: EscrowChart–LandUseApplicationPlanReview Commercial Residential 0-3acres $2,000 1unit $500(singlefamily) 4-10acres $6,000 2+units $1000base+$100 perunit 11+acres $10,000 Section2.TheFeeSchedulecategory,LICENSES/PERMITS,oftheMonticelloCityCode shallbeamendedbyaddingthefollowing: UtilityExcavationPermitFee(water,wastewater,stormwater)-$50 (BondingandInsurancerequired) Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.TheordinanceinitsentiretyshallbepostedontheCitywebsite afterpublication.CopiesofthecompleteOrdinanceareavailableonlineandat MonticelloCityHallforexaminationuponrequest. ADOPTEDANDAPPROVEDFORPUBLICATIONBY theCityCounciloftheCityof Monticello,Minnesota,this27thdayofFebruary,2012. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:02/27/12 1 10.ConsiderationofcallingforaPublicHearingforcitizeninputontheapplicationfora DNR2012OutdoorRecreationgrant (AS) A.REFERENCEANDBACKGROUND: Aspartofcontinuedeffortstoaccomplishthecompleteacquisitionofpropertyatthe BertramChainofLakesRegionalPark,theCouncilisaskedtocallforpublichearingto considersubmissionofaCity/CountyapplicationtotheDNR’s2012OutdoorRecreation grantprogram. ThepublichearingisarequiredcomponentoftheOutdoorRecreationgrantprocessand isintendedtogathercitizeninputonthegrantapplication.Thefollowinginformation willbepresentedaspartofthepublichearing: Projectscopeandtypeofactivities Implementationschedule Overallcostandproposedfunding Costtobeassessedtocommunityresidents Associatedprojectcosts Afterthehearing,Councilwillbeaskedtoactonaformalresolutionauthorizingthe submissionofanOutdoorRecreationgrantapplication. Theapplicationfor2012OutdoorRecreationgrantfundsisintendedforacquisitionof Parcel1.Parcel1isapproximately40.17acresandisaprimarycomponentintheactive recreationalareaofthepark.TheactiveplayareaisintendedtofulfilltheCity’sactive andathleticfieldneedsasidentifiedinthe2011ParkandPathwayPlanand2008 ComprehensivePlan. TheOutdoorRecreationgrantprogramistheonlygrantprogramapplicableforState fundingofParcel1and2ofBertramPark.Thisisduetothelackofpriorityecological orenvironmentalresourcesonthepropertyandtheirintendeduseasactiverecreational areas. A1.BudgetImpact:Costsassociatedwiththehearingarelimitedtothepublication oftherequiredhearingnotices. A2.StaffWorkloadImpact:Stafftimewillbeincurredinthepreparationofneeded dataasnotedaboveforthehearing,estimatedat4-6hours. B.ALTERNATIVEACTIONS: 1.MotiontocallforapublichearingonMarch12th,2012toconsidersubmissionof agrantapplicationtotheDNR2012OutdoorRecreationgrantprogram. 2.Motiontodenycallingforapublichearing. CityCouncilAgenda:02/27/12 2 C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.ThepublichearingisarequiredfortheCityto proceedwithagrantapplication. D.SUPPORTINGDATA: OutdoorRecreationGrantManual,Excerpt CityCouncilAgenda:02/27/12 1 11.ConsiderationofauthorizingsubmissionofapplicationforDNR2012LocalTrails andRegionalTrailsgrant (AS/BW) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoapprovesubmissionofapplicationsforDNR2012Local andRegionalTrailgrantprogramsforthetrailsegmentsassociatedwiththewestCSAH 75area.TheapplicationdeadlineforfundingisMarch30th,2012. Previously,theCityCouncilreviewedatrailplanillustratingfourtrailsegmentsinthe CSAH75area.Eachofthefoursegmentsconnectedtothenowcompletepedestrian underpassfacility.TheCouncilauthorizedtheconstructionoftheunderpassitselfand theapplicationfor2011DNRgrantsforconstructionoftrailsegmentsidentifiedas1,2, and3onthetrailplan,andthesubmissionofafederalTransportationEnhancement fundingapplicationforallfourtrailsegmentsandthetrailheadfacility. TheCityhasreceivedconfirmationofawardonamixofstateandfederalgrantfunding sourcesforthefourtrailsegmentsandthetrailheadfacility. InlateDecember,theCityofMonticelloreceivedconfirmationthatithadreceivedthe requestedStatematchfundingthroughtheDNRLocalTrailprogramfortrailsegments1 and2.TheDNRgrantawardsdidnotincludefundingforsegment3.TheCitydidnot applyforfundingforsegment4withtheDNRprocesssincesegment4servesaregional need. Additionally,inmid-February,theCitywaspreliminarilyawardedfederalTransportation EnhancementfundingforSegments1,2,3,4andthetrailheadfacility.Thefinal confirmationofthisTEfundingwillbemadewhentheStatewideTransportation ImprovementPlan(STIP)isapprovedbyMn/DOTinNovember. For2012,itisstaff’sintenttore-submitforfundingforSegment3undertheDNRLocal Trailsprogram,andtosubmitanewapplicationfortheproposedSegment4andthe trailheadfacilityundertheDNRRegionalTrailsprogram.Withfederalfundinginplace forthebalanceoftheproject,staffbelievesthattheCityhasanexcellentchanceof receivingadditionalfundingfromthestatefortheseimprovements.AsCouncilwill recall,anystategrantfundingreceivedcanserveasthelocalmatchtofundingreceived underthefederalTransportationEnhancementgrantprogram. Ifawardedfundingasproposedwiththe2012DNRgrants,thetotallocalshareforthe fourtrailsegmentsandthetrailheadisestimatedat$67,000asillustratedinthetable below.Thegreenhighlightedareasarethoseamountsthatwillbeappliedforinthe2012 DNRgrants. CityCouncilAgenda:02/27/12 2 FundingUnderSuccessfulDNR&TEGrantApplications Plan Component FundingSource Funding StatusCityState (DNRGrants) Federal (TEGrant) Segment1$0 $27,830.00 (50%) $27,830.00 (50%) Stateand Federal Committed Segment2$0 $32,390.00 (50%) $32,390.00 (50%) Stateand Federal Committed Segment3$0 $8,996.00 (20%) $35,984.00 (80%) Federal Committed Segment4$0 $27,587.50 (50%) $27,587.50 (50%) Federal Committed Trailhead$0 $8,524.15 (20%) $34,096.60 (80%) Federal Committed IndirectCosts$67,000.00 NotEligible NotEligible TBD TOTAL$67,000.00 $105,327.65 $157,888.10 Councilwillnotethatthefundingtableisnowslightlydifferentthanthatproposedwith theTEfundingrequest,duetofinalizedprojectcostestimates.Indirectcostsassociated withthetrailprojectarenoteligibleforeitherstate(DNR)orfederalgrantfunding. Thesecostsincludeengineeringcostsforpreparingaprojectmemo,developingplans andspecifications,biddingtheproject,andanyenvironmentaldocumentsrequiredunder thefederalgrant,legalcostsforpreparationofeasementdocuments,aswellasstafflabor andgrantadministrationcosts.However,staffwillcontinuetopursuelocalsponsorships tooffsetthosecosts.Staffalsocontinuestoworkthroughtherequiredstormwater pondingareaandassociatedcostsfortheconstructionofthetrailsystem. CouncilwillalsonotethatthepreviouslyawardedDNRgrantsdorequirethattheCity completetrailsegments1and2byJune30,2013.Iffunded,segments3and4andthe trailheadwouldlikelybeconstructedaftersegments1and2aspartofaphased constructionproject.ThiswouldallowtheCitytoreceivethelowestbidpricesby biddingalltheimprovementsunderoneproject.However,thefederalTEgrantwillnot providefundinguntilJulyof2015,buttheCitycanadvanceconstructthetrailsandthen receivepaybackforthefederalportioninJulyof2015. Asnotedpreviously,CitystaffhasmetwithrepresentativesfromXcelEnergyregarding theproposalaspresented.XcelEnergystatedthattheycontinuetosupportthisproject andwillworkwiththeCitytoprovidethenecessarytrailandpondingeasementsatno costtotheCity. Intermsofthepublicbenefitofthisproject,constructionoftheentiretrailplanas proposedwillprovidemulti-facetedbenefittothecommunity(andbeyond)byproviding: CityCouncilAgenda:02/27/12 3 Asafertrailwayroute Connectiontolargerscenicandrecreationaltrailsystems Acontiguousintermodaltransportationsystem Usertrailheadandinterpretivefacility Insummary,theapplicationforDNRfunding,similartoprevioussubmissionrequests, givestheCitytheopportunitytogreatlyreduceitsfinancialcontributiontothisproject, whilemeetingthegoalsstatedinthe2011Park&PathwayPlanandthe2011 TransportationPlan. A1.BudgetImpact:None.DNRgrantswillbecompletedbyCitystaffandmaybe submittedelectronically. A2.StaffWorkloadImpact:Citystaffispreparingthegrantapplicationsand estimatesthetotalamountofstafftimeatapproximately8hours. B.ALTERNATIVEACTIONS: 1.Motionauthorizingapplicationfor2012DNRLocalandRegionalTrailGrants fortheCSAH75pathwayimprovementsasproposed. 2.MotiondenyingpreparationofapplicationforFederalTransportation EnhancementFundsfortheCSAH75pathwayimprovementsatthistime. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1infavorofsubmittingtheapplicationforstatefunding. Staffbelievesthattheprojectwouldprovideamajorrecreationalopportunityfor Monticelloresidents,aswellascriticallinkagestocounty,regionalandstatesystems, whichcanonlyservetobenefitMonticello.Submissionoftheseapplicationswillallow theCitytocompletethefundingpicturefortheproposaltrails,substantiallyreducing localbudgetimpact. Ifagrant(s)wasawardedtotheCityandtheCitychosenottomoveforwardwiththe improvementsassociatedwiththegrant(s)thentheCitycandenyacceptingthegrant(s). D.SUPPORTINGDATA: Figure1–ProposedCSAH75UnderpassandPathwayImprovements DNRGrantAwardLetters,2011LocalTrails CityCouncilAgenda:02/27/12 1 12.ConsiderationofratifyingtheMonticelloEDA’smotionauthorizingCityStaffto createandpublishaRequestforProposal(RFP)solicitingmarketingconsultantsto initiateaCity-wideBrandingandImageProject (MBL) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoratifytheMonticelloEDA’sdecisiontoauthorizeCityStaff todraftandpublishaRequestforProposal(RFP)solicitingconsultantstocompletea CitywidebrandingandimageprojectinMonticello.TheEDAauthorizedupto$30,000 oftheirgeneralfundtobeutilizedforthisimportanteconomicdevelopmentinitiative. StaffalsocommittedtoapplyingforagrantthroughtheInitiativeFoundationand possiblytheBlandinFoundation. WhyinitiateaBranding&ImageProject? Establishingabrandandimagecansetourcommunityapartfromsurrounding communities.71%ofsiteselectorschoosealocationfortheirnextbusinessbasedoffof brandandimage.TheLeagueofMNCitiessays“whenabrandislaunched,it’s advantageousforacommunitytospeakinonevoice,andwhat’sspokenneedstobe strategic…Yourbrandrestsinthemindsandheartsofotherpeople.”Thebesteconomic developmenttoolisthestrengthandunityofyourcommunity.Businessesandcitizens choosetolocateinacommunityformanydifferentreasons.Itispackageoffactors, including:schools,communityamenities(communitycenters,shoppingexperiences, generalsynergy),transportationcorridors,skilledlaborforce(people),clustersofsimilar businesses,utilities,taxbase,parks&trails,andfinancialincentives. ItcanbesaidthatMonticellohasnumerousamenities;forexamplewehaveseveraltop rankedenterprises:Hi-WayLiquors,MonticelloCommunityCenter,DMV,andFiberNet Monticello.Monticelloalsohasfirstclassparksandtrails,goodschools,greatshopping anddiningexperiences.ButwhatisMonticello’sbrand?WhatisMonticello’simage? WhatdopeoplesayaboutMonticello“behindourback?”Whatimagedoweportrayto the“outside”world? TakingacloserlookattheenterprisesandamenitiesinMonticelloitcaneasilybesaid thateveryonehastheirownlook,message,andmarketingstrategy.Thisapproachdoes notshowcaseunityanditdoesnotprovidethemostefficientandeffectivewaytomarket thecommunitytopotentialbusinessesandnewresidents.Therefore,Staffwouldliketo initiateabrandingandimageprojectinMonticellotoaddressthefragmentedmessages wearegivingresidents,citizens,andbusinesses. TheCityofElkRiverrecentlycompletedabrandingandimagecampaign.The consultanttheyhiredmadeaveryapplicablestatementthatstaffwouldliketorestate,“A community’sreputationwillbedefinedbyitsgovernment,itsbusinesses,its organizations,anditsresidents–or,itwillbedefinedbyothers.Whencommunity leadershipmakesthechoicetodefineitself,ittakesasteptowardmanagingand sustainingitsreputation.” CityCouncilAgenda:02/27/12 2 Thepurposeofthebrandingcampaignwillbetopullalltheenterprises,community assets,school,residents,andbusinessestogethertodetermineonevoiceandonebrand. Brandisnotjustalogoortagline;itisdeterminingwhoweareandtakingstrategicsteps toclearlycommunicatethatimageandmessage. ThemainhighlightsoftheRFPwillincludethefollowing: AnalyzethedifferentlogosandwebsitestheCityuses(FiberNet,Community Center,City,EDA,LiquorStore)anddeterminehowwecanintegratethe fragmentedimagesandmessagesintoacohesiveimage/look Informationgatheringfromresidents,businesses,andoutsidesourcesrelatedto existingperceptionofMonticello DetermineanappropriatebrandforMonticello Clearandconcisebrandingimplementationstrategies,bothshorttermandlong term Identifyhowtheeconomicdevelopmentdepartmentcanleveragethebrandin marketingtopotentialendusers Anaggressiveprojectcompletiontimelineof3months A1.BudgetImpact:TheEDAapprovedallocating$30,000dollarsoftheir2012 budget.Completingtheprojectwillresultinmorecosteffectivemarketing strategiesthroughmanydifferentdepartmentbudgets. A2.StaffWorkloadImpacts:StaffwillcreatetheRFP,assistinselectinga consultant,andguidetheprocess.Completingtheprojectwillassiststaffinbeing moreefficientinmarketingtheCityandspecificenterprises. B.ALTERNATIVEACTIONS: 1.MotiontoratifytheEDA’sFebruary8,2012approvalauthorizingcitystaffto createandpublishabrandingandimageRFPandallocating$30,000oftheEDA 2012budget. 2.MotiontodenyratifyingtheEDA’sapprovaltocompleteaBrandingandImage RFPatthistime. C.STAFFANDPOLICYBOARDRECOMMENDATIONS TheEDAandCityStaffrecommendAlterative#1. D.SUPPORTINGDATA: ElkRiverBranding&ImageRFP PowerpointpresentedtotheEDA CityCouncilAgenda:02/27/12 1 13.Considerationofapprovingpurchaseoftelevisionsanddigitalsignsoftware, includingtheinstallationofequipmentandsoftware,withfundingfromCable Commissionfranchisefeereimbursments (KB/JO) A.REFERENCEANDBACKGROUND: TheCouncilisbeingaskedtoapprovetheuseofCableCommissionFranchisefeesto purchasedigitalsignagesoftwareandthehighdefinitionmonitorsonwhichtodisplay andoperatethesoftware. TheCrossPromotionalTeam(CPT)isaninitiativestartedbyCityAdministratorJeff O’NeillinefforttocrossmarketservicesprovidedbyvariousdepartmentoftheCity.It isintendednotonlytoenhanceconsumerawarenessofvariousserviceseachdepartment providesexternally,butalsoisintendedtoenhanceinternalservicedeliverybetween departments.Asthisteamwasassembled,theirmissionexpandeditsfocusfrom FiberNettoincludethemarketingsuccessoftheCity’senterpriseandservice departmentsfortheCommunityCenter,LiquorStore,DepartmentofMotorVehiclesand PublicWorks.ThisCPTismadeupofCitydepartmentheadsandlinestaffandmeets weeklytoreviewtheprogressofthecurrentinitiativesandtodevelopnewinitiativesas projectsareconcluded.OneofthekeygoalsoftheCPTisidentificationand implementationofmethodsforprovidinginformationandformarketingservicesvia FiberNetMonticellovideoandinternetservices. OneoftheinitiativesoftheCPTistheproposed“CityFeed”project.TheCityFeedisa multi-facetedprogramsynchronizingCityelectronicmessagingatallenterprise locations.ThiswillbeaccomplishedbyusingDigitalSignagesoftwareandhigh definitionmonitorstocreategeneralmessagespromotingCityamenities,informationand programs.Thesoftwarewillalsoprovidetheoptiontohaveeachlocationinserttheir specificmessageregardingspecialsorcustomerfocusedinformation.Thegeneral messageswouldalsobeinsertedontheelectronicmessageboardontheLiquorstore sign.Thedigitalsignsoftwarepackagesthatarebeingreviewedallowforvideo,live newsorweathertickersaswellasbulletinboardtypeofadvertisinginavibrantfashion. TheeventualgoalwillbetoincludesomeofthiscontentonlocalFiberNettelevision programming. TheCPThasidentifiedsixlocationsforthedigitalsignagemonitorstobeplaced.The communitycenterwillhavefourmonitorsintheirmainhallway.Onepair,backtoback, willbeinthehallwayoutsidetheCityofficesandtheotherpairwillbeatthecommunity center’sguestservicecounter.Inasecondaryphase,twoadditionalmonitorswillbe installedonthelonglegofthewalkingtrack.Thiswewouldexpecttocoincidewiththe fitnessareaexpansionproject.Asinglemonitorwillbeplacedattheliquorstore,atthe DepartmentofMotorVehiclesandatourPublicWorksoffices.Inessence,themonitors willbeplacedwhereourcustomersandcityresidentsareinlargenumbers. Thecostsarestillbeingidentified;however,thecostforacommercialhighdefinition televisionmonitoruptoasize42inchcouldcostupto$1,000permonitor.Intheplan establishedbytheCPT,thisprogramwouldeventuallyrequireninemonitorsatabudget CityCouncilAgenda:02/27/12 2 of$9,000.Thecommercialmonitorshaveextralargefanswhichallowthemonitorsto beplayedcontinuouslyforallthehoursthefacilityisopen.Forexample,thecommunity centerisopen17hoursfivedaysperweekandthemonitorswouldberunningduringthat entiretime. WearecurrentlyworkingwiththeBestBuycorporateteamontelevisionanddigital signagepricingandwillbeseekingothercorporateprogramsperhapsthroughSearsor WalMart.Targetdoesnothaveacorporateprogram,onlyabulkbuyprogramforwhich wewouldnotqualify. Thedigitalsignagesoftwareiscriticaltothisprogram.Therearemanyoptionsavailable atmanydifferentpricepoints.OurITConsultantDougLysengdidalotoftheearly researchtohelpwithoptionsthatprovideuswiththeoptionswewantatapricethatis morepalatable.BillBruce,fromtheCableCommission,alsodoesalotofcontractwork withdigitalsignageandwillbeagoodreferencepriortopurchase.Theprimaryfocusis onflexibility;theabilitytohavevideos,newsand/orweatheronaticker;andscreens displayingourmessageonavibrant,highdefbackground.Wewantthesignagetobe engagingandinformative.Wealsoexpectthateachlocationwillbeabletoinsert informationthatisspecifictotheirfacility.Forexample,thecommunitycenterwillhave informationonprogramstheyarehappeningonaspecificday.Thedigitalsignage optionswe’reexploringcouldrunupto$4,000foroneoftheproductsunderreview. Therearethreeotherproductsbeingreviewedwithnocostestimatesyet. Finally,thedigitalsignagemessagecanbeinsertedintotheFiberNetMonticellochannel offering,sonotonlywillthemessagebedeliveredviathemonitorsasproposed,itcan alsobecycledthroughanFNMvideochannel.Thiscapabilitytoprovideimportant directpublicinformationandcommercialadvertisingtoallFNMcustomerswillsupport effortstomaintainandgrowresidentialandcommercialsubscriptionlevelsandincrease awarenessandtrafficattheotherenterpriselocations. Thesemonitorswillrequirewiring,electricalconnections,mountinghardwareand installation.Allofthecostsfortheseitemshavebeenrequestedbutarenotyetavailable. WeareworkingwithFiberNetMonticellothroughoutthisprocesstoensureaseamless connectiontotheirserviceandtointegrateCityFeedintoFiberNet’slocalprogramming options.FiberNettechnicianswillbecompletingasitewalk-throughforconnection withinthenextweek.IfcostestimatesontheconnectionsareavailablebytheCouncil meeting,theywillbeprovidedtotheCouncilatthattime. Insummary,staffisseekingapprovalforthefollowingexpendituresatthisinitialstage: Nine(9)commercial-grade42”highdefinitiontelevisionmonitors. Purchaseofdigitalsignagesoftwarewhichallowsforuploadingofvideo,text, imagesandintegrateswithFNMtelevisionprogramming. Installationofsignagesoftwareonnecessarycomputers(whichwillrequireIT assistance)andsuppliesandinstallationofmonitors,includingwiringand electricalconnections. A1.BudgetImpact:Thepotentialcostsofthisprogramasidentifiedtodateare: CityCouncilAgenda:02/27/12 3 Televisionmonitors:$9,000 DigitalSignageSoftware:$4,000 Wiring$1,000(notincludingLiquor&PW) HardwareandInstallationUnknown ITassistanceUnknown FundstobederivedfromCableFranchisefeesrecentlypaidtotheCitywillbe usedtocoverthecostsofthisprogram. ThiswillbecomeacomponentoftheCity’soverallpromotionprograms.This projectwouldprovidetheabilitytogetenterprisemessagingouttoahighvolume ofpeople.Intime,thismaybeamoreeffectiveformofpromotionandmay resultinadecreaseinotheradvertisingcosts. A2.StaffWorkloadImpact:Ifpossible,wewillutilizeCitystafftoinstallthe monitors.Whiletherewillmostlikelybeonedepartmentresponsibleforthe generalcontent,eachdepartmentwillberesponsibleforthedaytoday informationinputonthedigitalsign.Theremaybeseminarstoassistwith informationonhowtofullyutilizethesoftwaretoitsfullestadvantage. B.ALTERNATIVEACTIONS: 1.Motiontoapprovepurchaseofnine(9)televisionmonitorsanddigitalsign software,includinginstallationofequipmentandsoftwareatcitybuildings;said fundingtocomefromCableCommissionfranchisefeereimbursements. 2.Motiontodenypurchaseofequipmentandsoftwareatthistime. 3.Motiontotablematteruntilmoreprecisecostshavebeendetermined. C.STAFFRECOMMENDATION: Thereisabuilt-inaudienceofpotentialcustomersateachCityenterprise,whetheritbe theliquorstore,theMCCortheDMV.Monitorswhichdisplaycommoncross- promotionalmessaging,aswellasmessagingspecifictothatlocation,wouldcreateareal opportunitytoincreasecustomertraffictootherCityenterpriselocationsandtoincrease awarenessofCityofferingsandservices.Inaddition,thesystemproposedwillhelp furtherlocalcontentinitiativesonFiberNettelevision.Therefore,Citystaffrecommends Alternative#1.Fundsprovidedviaapreviousreimbursementoffranchisefeesfromthe SherburneWrightCableCommissionaresufficienttocoverthesecosts.Byproviding thegreenlightbasedonestimatedcosts,willsavetimeintheimplementationofthis importantproject. D.SUPPORTINGDATA: Noneatthistime