City Council Agenda Packet 01-09-2012AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,January9,2012–7p.m.
SPECIALMEETING
Mayor:ClintHerbst
CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf
1.CalltoOrderandPledgeofAllegiance
2A.ApprovalofMinutes–December12,2011SpecialMeeting
2B.ApprovalofMinutes–December12,2011RegularMeeting
2B.ApprovalofMinutes–December22,2011SpecialMeeting
3.Considerationofaddingitemstotheagenda
4.Citizencomments,publicserviceannouncements,andstaffupdates
a.CitizenComments:
b.PublicServiceAnnouncements:
1)FrostbiteChallengeRecap(1/6-8)
c.StaffUpdates:
1)SnowplowingTechniques
5.ConsentAgenda:
A.ConsiderationofapprovingpaymentofbillsforJanuary9th
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
C.ConsiderationofadoptingResolution#2012-005acceptingcontributionsfrom
ScottGeareyandDarylGillesfortheFireDepartment
D.ConsiderationofadoptingResolution#2012-006approvingthePost-Issuance
ComplianceProcedureandPolicyforTax-ExemptGovernmentalBonds
E.Considerationofapprovingarevisedlicenseforon-saleintoxicatingliquorand
SundayliquorforTDDC,LLCdbaTheStationBarandGrillat512PineStreet;
Applicants:DebraCoxandTaraThurber
F.ConsiderationofadoptingOrdinance#542amendingTitle3,Chapter15Pawn
ShopsandconsiderationofadoptingSummaryOrdinance#542Aforpublication
G.Considerationofapproving2012WrightCountyAnnualHighwayMaintenance
agreement
SPECIALMEETING
5:45p.m.–CharitableGamblingDiscussion
H.ConsiderationofapprovingFederalfundingapplicationforTH25/CSAH75
IntersectionImprovements
I.ConsiderationadoptingResolution#2012-007approvingFederalTransportation
EnhancementfundingapplicationforMonticelloGreatRiverTrailwaysand
TrailheadImprovements(CSAH75pathway)
J.ConsiderationofadoptingResolution#2011-008approvingaSimpleSubdivision
andAdministrativeLotCombinationinaB-4(RegionalBusiness)Districtfor
Lots10,18and19ofAuditor’sSubdivisionNo.1;Applicant:MillsProperties
K.Considerationofacceptingquotesandawardingcontractforimprovementsto
ventilationequipmentforPublicWorksShopfacility
L.Continued-ConsiderationofapprovingCityBusinessHoursSchedule
M.ConsiderationofcontinuingthisitemtoJanuary23,2012--Considerationof
approvinganAmendmenttoConditionalUsePermitforPlannedUnit
DevelopmentasrelatedtoresidentialdesignstandardsforR-1(Single-Family)
Districtlots;Applicant:McCann,Steve/SunsetPonds,LLC
N.ConsiderationofadoptingResolution#2012-009confirmingpartialvacationof
utilityeasementsonthesouthernboundaryofLot8,Block1,MeadowOak4th
Addition;Applicant:EdinaRealty
O.ConsiderationofauthorizingarevisedfinalpaymenttoRedstoneConstructionfor
the2010StreetReconstructionImprovements,CityProjectNo.10C001
P.ConsiderationofadoptingResolution#2012-010acceptingImprovementsand
authorizingFinalPaymenttoHardrives,Inc.fortheNEQuadrantImprovements
toStateHighway25,CSAH75,andEastRiverStreet,CityProjectNo10C005
Q.ConsiderationofapprovingarequestforConditionalUsePermitforCo-location
ofaWirelessTelecommunicationServiceAntenna;Applicant:RKZConsulting
R.ConsiderationofadoptingOrdinance#541approvingarequestforAmendmentto
theMonticelloZoningOrdinance,Section5.2asrelatedtoConditionalUsesin
theR-3(MultipleFamilyResidential)DistrictandConsiderationofapprovinga
requestforConditionalUsePermitforaduplexresidentialuseinanR-3District;
Applicant:MaryKBondhus
S.ConsiderationofapprovingarequestforConditionalUsePermitforCross
ParkingforacommercialuseinaB-3(HighwayBusiness)District;Applicant:
RayCroaston/Landform
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
7.ConsiderationofadoptingResolution#2011-011approvingtheEmbracingDowntown
Planandamendingthe2008MonticelloComprehensivePlanaccordingly
8.ConsiderationoffundingashareandinstallingtwosignsforTH25commemorating
MonticelloHighSchoolGirlsStateAACrossCountryChampionship;Applicant:Rob
Seidenkranz
9.Considerationofapprovingappointmentsanddesignationsfor2012
10.ConsiderationofadjustingCitysalaryschedulesfornon-unionemployeesfor2012
11.ConsiderationofparticipatinginandfundingashareofcostsrelatedtoPublicUtility
CommissionHearingspertainingtomaintenanceandestablishmentoftheNuclear
FacilityDecommissioningFund
12.Addeditems
13.Adjournment
CityCouncilAgenda:01/09/12
1
5A.ConsiderationofapprovingpaymentofbillregistersforJanuary9th (TK)
A.REFERENCEANDBACKGROUND:
TheattachedbillregisterscontainallinvoicesprocessedsincethelastCouncilmeeting.
SubjecttoMNStatutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecks
forpayment.ThedayfollowingCouncilapproval,paymentswillbereleasedunless
directedotherwise.
IfCouncilhasnoquestionsorcommentsonthebillregisters,thesecanbeapprovedwith
theconsentagenda.Ifrequested,thisitemcanberemovedfromconsentanddiscussed
priortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillregistersforatotalamountof$481,960.83.
2.MotiontoapprovethebillregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
User:
Printed:01/04/2012 - 12:40PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00201.01.2012
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1001 2ND WIND EXERCISE EQUIPMENT INC Check Sequence: 1 ACH Enabled: False
021031786 Exercise bikes - (4) pedals 91.70 01/10/2012 226-45122-422100
91.70Check Total:
Vendor:1006 ABM EQUIPMENT AND SUPPLY LLC Check Sequence: 2 ACH Enabled: False
0131081-IN (1) swivel joint; (1) gauge press 338.84 01/10/2012 602-49490-422100
338.84Check Total:
Vendor:2519 ALBERG WATER SERVICES INC Check Sequence: 3 ACH Enabled: False
2495 Well #5 - remove, repair & reinstall; written report 1,475.00 01/10/2012 601-49440-440600
1,475.00Check Total:
Vendor:1026 AMERICAN COMMUNITY NEWSPAPERS INC Check Sequence: 4 ACH Enabled: False
1084505 11C006 - Community Center Impro 12/15; 12/22 327.21 01/10/2012 226-45122-453010
1085318 Ordinance 538 12/22 208.76 01/10/2012 101-42400-435100
1085319 Ordinance 539 12/22 527.40 01/10/2012 101-41910-435100
1085320 Ordinance 540A 12/22 117.20 01/10/2012 101-41310-435100
1,180.57Check Total:
Vendor:1767 AMERICAN PUBLIC WORKS ASSOCIATION Check Sequence: 5 ACH Enabled: False
2012 Membership 3/1/12 - 2/28/13 ID No. 96323 Bob Paschke 186.25 01/10/2012 101-43110-443300
186.25Check Total:
Vendor:1027 AMERICAN WATER WORK ASSOCIATION Check Sequence: 6 ACH Enabled: False
7000419272 3/1/12-2/28/13 Customer #00603617 Robert Paschke 179.00 01/10/2012 101-43110-443300
179.00Check Total:
Vendor:1028 AMERIPRIDE LINEN AND APPERAL SERVICES Check Sequence: 7 ACH Enabled: False
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
2200193402 49.10 01/10/2012 226-45122-431110
2200193402 17.90 01/10/2012 226-45122-441700
2200193402 12.36 01/10/2012 226-45122-441710
2200196045 12.36 01/10/2012 226-45122-441710
2200196045 17.90 01/10/2012 226-45122-441700
2200196045 49.10 01/10/2012 226-45122-431110
158.72Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 8 ACH Enabled: False
1667542 5.25 01/10/2012 226-45122-433300
1667542 (1) breakfast blend coffee; (1) hazelnut coffee 73.45 01/10/2012 101-41940-443990
1667542 re-sale 350.46 01/10/2012 226-45127-425410
1669671 re-sale 434.37 01/10/2012 226-45127-425410
1669671 52.92 01/10/2012 226-45127-421460
1669671 5.25 01/10/2012 226-45122-433300
921.70Check Total:
Vendor:1040 ARAMARK UNIFORM SERVICES Check Sequence: 9 ACH Enabled: False
629-7394112 32.89 01/10/2012 101-45201-441700
629-7394112 47.75 01/10/2012 101-43127-421990
629-7394112 3.79 01/10/2012 101-43110-441700
629-7394112 47.11 01/10/2012 101-43120-441700
629-7394112 14.50 01/10/2012 601-49440-441700
629-7394112 14.50 01/10/2012 602-49490-441700
160.54Check Total:
Vendor:1041 ARCTIC GLACIER INC Check Sequence: 10 ACH Enabled: False
412135613 re-sale 140.80 01/10/2012 609-49750-425500
412136315 re-sale 71.26 01/10/2012 609-49750-425500
212.06Check Total:
Vendor:1048 AVENET LLC Check Sequence: 11 ACH Enabled: False
29749 1/1-12/31/12 Annual Service Package Web Holsing Mtc & Support 700.00 01/10/2012 101-41920-430920
29749 RSS Feeds - Service Package 50.00 01/10/2012 101-41920-430920
750.00Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 12 ACH Enabled: False
767546 532 gallons (unleaded plus) 1,617.28 01/10/2012 101-43120-421200
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1,617.28Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 13 ACH Enabled: False
71430200 540.75 01/10/2012 609-49750-425100
71430200 13.20 01/10/2012 609-49750-433300
71543800 22.50 01/10/2012 609-49750-433300
71543800 1,601.90 01/10/2012 609-49750-425100
71543800 101.52 01/10/2012 609-49750-425300
86201700 re-sale 94.00 01/10/2012 609-49750-425400
86201700 2.44 01/10/2012 609-49750-433300
2,376.31Check Total:
Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 14 ACH Enabled: False
1354186 200.00 01/10/2012 226-45127-421460
1354186 re-sale 100.00 01/10/2012 226-45127-425410
1354232 re-sale 180.00 01/10/2012 226-45127-425410
480.00Check Total:
Vendor:1067 BERNICK'S Check Sequence: 15 ACH Enabled: False
112398 re-sale 180.50 01/10/2012 226-45127-425410
112404 re-sale 70.60 01/10/2012 609-49750-425400
112405 962.50 01/10/2012 609-49750-425200
114822 917.75 01/10/2012 609-49750-425200
114826 re-sale 530.00 01/10/2012 226-45127-425410
2,661.35Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 16 ACH Enabled: False
903306685 (30) Netkey 7ft CAT6 patchcord 94.58 01/10/2012 656-49877-421800
94.58Check Total:
Vendor:1079 BOYER TRUCKS ROGERS Check Sequence: 17 ACH Enabled: False
105427R #105 - (2) mufflers 33.84 01/10/2012 101-43120-422110
33.84Check Total:
Vendor:1749 CALIX NETWORKS INC Check Sequence: 18 ACH Enabled: False
964595 utx - (20) 721GX ONT 2 POT 1 GE 1 FE 1RF 6,564.54 01/10/2012 656-49877-421800
964746 utx - (20) 721GX ONT 2 POT 1 GE 1 FE 1RF 6,565.51 01/10/2012 656-49877-421800
965244 utx - (5) 1490/1310nmSsingle FiberTransceiver 12,738.23 01/10/2012 656-49877-421800
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
25,868.28Check Total:
Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 19 ACH Enabled: False
2348-000G112 General - FNM 140.00 01/10/2012 655-49870-430400
2348-000G112 General 2,282.00 01/10/2012 101-41610-430400
2348-000G112 General - EDA 1,022.00 01/10/2012 213-46301-430400
3,444.00Check Total:
Vendor:1098 CCG CONSULTING LLC Check Sequence: 20 ACH Enabled: False
3020M 12/11 Period ending 12/2/11 1,248.00 01/10/2012 655-49870-431990
1,248.00Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 21 ACH Enabled: False
00620041 utx - (1) cyl helium 167.25 01/10/2012 226-45127-421460
00620041 haz materials 4.50 01/10/2012 226-45127-421460
171.75Check Total:
Vendor:1661 CENTRAL MN MFG ASSOCIATION Check Sequence: 22 ACH Enabled: False
2012 Membership 2/12 - 1/13 Membership Dues 200.00 01/10/2012 213-46301-443300
200.00Check Total:
Vendor:1112 CINTAS FIRST AID AND SAFETY Check Sequence: 23 ACH Enabled: False
470754480 Weekly bathroom cleaning 64.13 01/10/2012 609-49754-431100
470757828 Weekly bathroom cleaning 64.13 01/10/2012 609-49754-431100
128.26Check Total:
Vendor:2393 COPPERHEAD INDUSTRIES LLC Check Sequence: 24 ACH Enabled: False
11285 (2000) ft #14 AWG orange CCS tracer wire 193.98 01/10/2012 656-49877-421800
11315 (2000) ft #14 AWG orange CCS tracer wire; (20) connectors 213.86 01/10/2012 656-49877-421800
407.84Check Total:
Vendor:2118 CT CORPORATION SYSTEM Check Sequence: 25 ACH Enabled: False
5000443652-00 2/1/12 - 1/31/13 Statutory Representation - Fed Comm Act 284.00 01/10/2012 655-49870-431990
284.00Check Total:
Vendor:1652 D & J ENTERPRISES OF WILLMAR INC Check Sequence: 26 ACH Enabled: False
34885 (42) fire ext serviced/tagged 829.86 01/10/2012 101-43127-420650
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
829.86Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 27 ACH Enabled: False
1004472 14,957.86 01/10/2012 609-49750-425200
1009069 1,159.60 01/10/2012 609-49750-425200
1009069 re-sale 52.50 01/10/2012 609-49750-425400
1450 145.00 01/10/2012 609-49750-425200
1508 re-sale 84.00 01/10/2012 609-49750-425400
1508 25,113.25 01/10/2012 609-49750-425200
41,512.21Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 28 ACH Enabled: False
631035 798.25 01/10/2012 609-49750-425200
632145 3,744.85 01/10/2012 609-49750-425200
4,543.10Check Total:
Vendor:2657 DAYLE VECHES CONSTRUCTION INC Check Sequence: 29 ACH Enabled: False
Contract-Final 2008 Hail Damage repair - 3rd & Final 61,298.11 01/10/2012 101-45201-422990
61,298.11Check Total:
Vendor:2657 DAYLE VECHES CONSTRUCTION INC Check Sequence: 30 ACH Enabled: False
12/29/11 Labor/supplies - installed rain/snow diverter on roof over entry 95.00 01/10/2012 101-45201-422990
95.00Check Total:
Vendor:1136 GORDON J DEHMER Check Sequence: 31 ACH Enabled: False
5870 Labor - extinquisher recharge; mobile service 85.00 01/10/2012 101-42200-440440
5870 Parts - extinquisher service 2.40 01/10/2012 101-42200-440440
87.40Check Total:
Vendor:1681 DELEGARD TOOL CO Check Sequence: 32 ACH Enabled: False
646553 (1) pr 10 ton jack stand 341.50 01/10/2012 101-43127-424100
341.50Check Total:
Vendor:2739 DESTINY SOLUTIONS Check Sequence: 33 ACH Enabled: False
1395 utx - ($1.34 variable tax)-(1) Trilithic leakage detector; ect. 1,557.17 01/10/2012 656-49877-424100
1,557.17Check Total:
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1152 ECHOSTAR SATELLITE LLC Check Sequence: 34 ACH Enabled: False
269710 12/11 (1/2/12-2/1/12) digital music 42.74 01/10/2012 609-49754-432500
42.74Check Total:
Vendor:1155 EDAM Check Sequence: 35 ACH Enabled: False
2012 Membership 2012 Membership - Megan Barnett-Livgard 250.00 01/10/2012 101-46500-443300
250.00Check Total:
Vendor:1155 EDAM Check Sequence: 36 ACH Enabled: False
Winter Conf EDAM Winter Conference 1/19-1/20/12 - Megan Livgard 225.00 01/10/2012 101-46500-433200
225.00Check Total:
Vendor:1156 EDP OF WRIGHT COUNTY Check Sequence: 37 ACH Enabled: False
2012 Membership 2012 Membership Dues 2,300.90 01/10/2012 213-46301-443300
2,300.90Check Total:
Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 38 ACH Enabled: False
122-168 re-sale 315.00 01/10/2012 609-49750-425400
315.00Check Total:
Vendor:1170 FASTENAL COMPANY Check Sequence: 39 ACH Enabled: False
MNMON66785 (3) pr lrg WinterGurd Glv 76.93 01/10/2012 656-49877-421990
MNMON66786 (12) HCS 1/4-20 x 7/8 Z 5; (24) 1/4 SAE F/W Z; ect. 2.38 01/10/2012 656-49877-421990
MNMON66808 (75) 12x2 HWH SDS 410 S/S; (1) 6 blade Quick Change; ect. 61.65 01/10/2012 656-49877-421990
MNMON66863 (1) T-130-AG S & D 17/32 26.65 01/10/2012 101-43120-422600
MNMON66939 (6) layer liners; (2) rustogalv; (2) V-gard; ect 176.28 01/10/2012 101-43120-421990
MNMON66940 (50) 16-14 5/16L Terminal 9.60 01/10/2012 656-49877-421990
MNMON66978 (1) 300 pc rivets; (100) nylock Z; ect 58.90 01/10/2012 101-45201-421650
MNMON66992 (12) rusto cautn blu; (12) flo grn; (12) white; (12) orange; ect 201.39 01/10/2012 602-49490-421990
MNMON66992 (12) rusto cautn blu; (12) flo grn; (12) white; (12) orange; ect 201.40 01/10/2012 601-49440-421990
MNMON66998 (14) 3/8-16x1 1/2S/S HCS; (10) 3/8-16x 2 S/S HCS; ect 21.56 01/10/2012 602-49490-422100
836.74Check Total:
Vendor:1171 FEDERAL EXPRESS Check Sequence: 40 ACH Enabled: False
7-726-28552 Recipient - Calix Carrollton TX 8.30 01/10/2012 655-49870-432400
8.30Check Total:
Vendor:1180 FIRST HOSPITAL LABORATORIES INC Check Sequence: 41 ACH Enabled: False
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
00479790 (1) DOT Drug Screen Random 39.95 01/10/2012 101-43120-431990
39.95Check Total:
Vendor:1662 FLAHERTY'S HAPPY TYME COMPANY Check Sequence: 42 ACH Enabled: False
25785 re-sale 69.30 01/10/2012 609-49750-425500
69.30Check Total:
Vendor:1810 FS3 INC Check Sequence: 43 ACH Enabled: False
24522 (20) 28" snowplow markers; (10) 36" snowplow markers 374.60 01/10/2012 101-43125-422450
374.60Check Total:
Vendor:1194 G AND K SERVICES Check Sequence: 44 ACH Enabled: False
1043878262 Floor mats 43.20 01/10/2012 217-41990-431900
1043880111 Floor mats 121.22 01/10/2012 609-49754-431900
164.42Check Total:
Vendor:1198 GENERAL RENTAL CENTER OF MONTICELLO LLC Check Sequence: 45 ACH Enabled: False
0170065 Exhaust vent - (3) hr handle/core drill rental; (4) hr drill bit 83.77 01/10/2012 101-43127-441500
83.77Check Total:
Vendor:1199 GFOA Check Sequence: 46 ACH Enabled: False
0124003 2/1/12 - 1/31/13 Mbr # 300023603 Tom Kelly 190.00 01/10/2012 101-41520-443300
0124003 2/1/12 - 1/31/13 Mbr # 300095324 Angela McIntire 150.00 01/10/2012 101-41520-443300
340.00Check Total:
Vendor:1591 GRADY'S ACE HARDWARE Check Sequence: 47 ACH Enabled: False
850130/1 (1) anvil lopper 36.33 01/10/2012 101-43120-424100
855856/1 (1) 2 gal garden sprayer 17.62 01/10/2012 101-43127-424100
855861/1 (2) freezer tape 7.03 01/10/2012 101-43120-421990
858503/1 (1) conduit locknut 1.27 01/10/2012 101-43127-422300
858604/1 (1) pilot drill bit; (1) hole saw 27.77 01/10/2012 101-43127-424100
858609/1 (40) ft poly tubing 11.54 01/10/2012 601-49440-422300
858611/1 (1) bx screws; (4) poly clamps 19.84 01/10/2012 601-49440-422300
858619/1 (1) 20"x1000' film stretch 44.88 01/10/2012 101-45201-422990
858621/1 (1) handle sledge 13.88 01/10/2012 601-49440-424100
859113/1 (50) ft poly tubing 14.43 01/10/2012 601-49440-422300
859116 (1) braid 1" IDX tubing; (4) assored clamps 11.70 01/10/2012 655-49877-421990
859566 (1) 12oz Gumout brake fluid; (1) qt Snap fluid power steer 11.52 01/10/2012 101-42200-421300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
859566 (1) bx 200 10x14 rags; (1) box Scott shop paper towels 25.63 01/10/2012 101-42200-421990
860869/1 (2) 2"x60 yd duck tape 11.73 01/10/2012 101-43127-421990
860870/1 (1) phil screwdriver 6.19 01/10/2012 101-43120-424100
860872/1 (1) 20amp recept 17.09 01/10/2012 101-43127-422300
860875/1 (2) halogen 500w bulbs 19.22 01/10/2012 101-43127-421530
297.67Check Total:
Vendor:1212 THOMAS P GROSSNICKLE Check Sequence: 48 ACH Enabled: True
12/26/11 Reimb steel toe boots 90.00 01/10/2012 101-45201-420650
90.00Check Total:
Vendor:1750 HBC HIAWATHA BROADBAND COMM INC Check Sequence: 49 ACH Enabled: True
6213 December 2011 monthly contract 15,000.00 01/10/2012 655-49870-430700
15,000.00Check Total:
Vendor:1604 HEALTH PARTNERS Check Sequence: 50 ACH Enabled: False
39236219 1/1 - 1/31/12 Medical insurance 65,349.74 01/10/2012 101-00000-217060
39236219 1/1 - 1/31/12 Dental insurance 6,612.48 01/10/2012 101-00000-217062
71,962.22Check Total:
Vendor:2305 HOME BOX OFFICE Check Sequence: 51 ACH Enabled: False
1LSG0839 HBO 4 Qtr 2011 Guides 32.50 01/10/2012 655-49860-430920
32.50Check Total:
Vendor:1252 INTERNATIONAL CODE COUNCIL INC Check Sequence: 52 ACH Enabled: False
Item # 302BNS12 Member # 0392850 - Code book series 302BNS12 472.36 01/10/2012 101-42400-443500
472.36Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 53 ACH Enabled: False
1197398 4,901.18 01/10/2012 609-49750-425100
1197398 68.11 01/10/2012 609-49750-433300
1197399 19.46 01/10/2012 609-49750-433300
1197399 360.40 01/10/2012 609-49750-425300
1197399 re-sale 133.84 01/10/2012 609-49750-425400
1198105 22.94 01/10/2012 609-49750-433300
1198105 1,546.83 01/10/2012 609-49750-425100
1198106 76.80 01/10/2012 609-49750-433300
1198106 re-sale 40.00 01/10/2012 609-49750-425400
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
1198106 2,708.34 01/10/2012 609-49750-425300
1198107 1.39 01/10/2012 609-49750-433300
1198107 20.99 01/10/2012 609-49750-425200
1200699 36.14 01/10/2012 609-49750-433300
1200699 1,401.10 01/10/2012 609-49750-425300
1200700 82.75 01/10/2012 609-49750-425300
1200700 1.39 01/10/2012 609-49750-433300
1201897 3,447.68 01/10/2012 609-49750-425100
1201897 49.00 01/10/2012 609-49750-433300
1201898 18.07 01/10/2012 609-49750-433300
1201898 800.00 01/10/2012 609-49750-425300
1203643 2,724.78 01/10/2012 609-49750-425100
1203643 28.84 01/10/2012 609-49750-433300
1203644 62.08 01/10/2012 609-49750-433300
1203644 1,523.42 01/10/2012 609-49750-425300
1203644 re-sale 160.93 01/10/2012 609-49750-425400
1203645 188.91 01/10/2012 609-49750-425200
1203645 13.90 01/10/2012 609-49750-433300
1206405 38.57 01/10/2012 609-49750-433300
1206405 1,490.34 01/10/2012 609-49750-425300
519570 -6.00 01/10/2012 609-49750-425400
519962 -16.27 01/10/2012 609-49750-425100
519963 -13.08 01/10/2012 609-49750-425100
21,932.83Check Total:
Vendor:1266 KALTEC OF MINNESOTA INC Check Sequence: 54 ACH Enabled: False
69441 (5) 16 Port 10/100/1000 Mbps Switch 1,314.56 01/10/2012 240-49200-424720
1,314.56Check Total:
Vendor:1269 THOMAS KELLY Check Sequence: 55 ACH Enabled: True
12/20/11 Reimb TAB Products inv - assosrted 2012 folder tabs 45.53 01/10/2012 101-41940-420990
45.53Check Total:
Vendor:1308 MARCO INC Check Sequence: 56 ACH Enabled: False
192749281 12/10/11 - 1/10/12 5,415.51 01/10/2012 101-41940-431900
5,415.51Check Total:
Vendor:1615 MINNEAPOLIS/ST PAUL BUSINESS JOURNAL Check Sequence: 57 ACH Enabled: False
2012 Subscriptn Acct # 233549 1 year - 52 issues 95.00 01/10/2012 101-46500-443300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
95.00Check Total:
Vendor:1717 MINNESOTA MUNICIPAL UTILITIES ASSOCIATION Check Sequence: 58 ACH Enabled: False
38303 Safety Mgmt Program 1st qtr 2012 1,933.00 01/10/2012 101-41800-431960
38480 1/1-12/31/12 2012 Water Utility Member Dues 392.00 01/10/2012 101-41800-443300
2,325.00Check Total:
Vendor:2205 MN COMMERCIAL PROP EXCHANGE INC Check Sequence: 59 ACH Enabled: False
518116 1st Qtr Exchange Fees - First User - MNCAR Member 225.00 01/10/2012 213-46301-443300
225.00Check Total:
Vendor:1890 MN DEPT OF HEALTH Check Sequence: 60 ACH Enabled: False
Permit 575991 Monitoring Well Mtc Permit expires 3/31/12 - 1645 Co Rd 39 NE 50.00 01/10/2012 602-49480-443700
Permit 575992 Monitoring Well Mtc Permit expires 3/31/12 - 1645 Co Rd 39 NE 50.00 01/10/2012 602-49480-443700
100.00Check Total:
Vendor:1358 MN RECREATION AND PARK ASSOCIATION Check Sequence: 61 ACH Enabled: False
2012 Membership 2012 MRPA membership renewal 249.00 01/10/2012 226-45122-443300
249.00Check Total:
Vendor:1363 MN STATE FIRE DEPARTMENT ASSOC Check Sequence: 62 ACH Enabled: False
2012 Membership 2012 Membership 288.00 01/10/2012 101-42200-443300
288.00Check Total:
Vendor:1369 MONTICELLO CHAMBER OF COMMERCE Check Sequence: 63 ACH Enabled: False
4595a 2012 Membership 75.00 01/10/2012 226-45122-443300
4598a 2012 Membership 75.00 01/10/2012 217-41990-443300
4832a Chamber lunch - J.O. 12.00 01/10/2012 101-41310-433200
162.00Check Total:
Vendor:1392 MONTICELLO NAPA Check Sequence: 64 ACH Enabled: False
506362 (1) rear brake pads; (1) crimped end brush 64.34 01/10/2012 101-43120-422100
506376 (1) multi grip rivets 2.02 01/10/2012 101-45201-422990
506814 (1) 25 gal purple power 30.97 01/10/2012 101-43127-421100
506954 (1) sheet 12.07 01/10/2012 101-43127-421990
506991 (1) sheet -12.07 01/10/2012 101-43127-421990
507010 (2) license kits 8.44 01/10/2012 101-43127-421990
507039 (1) electrical fuel pump 53.85 01/10/2012 101-43127-422300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
507211 1997 Jeep - battery; 400 watt pwr inverter; ect. 145.95 01/10/2012 655-49870-422110
507283 (1) 3-32oz B Fluid DOT; (1) 64 oz Wstly car wash 14.41 01/10/2012 655-49870-422990
507391 (1) hyd hose fittings 9.43 01/10/2012 101-43127-422300
507920 (2) small light bulbs 14.34 01/10/2012 101-45201-422100
507932 (1) universal joint; (1) reducer 34.71 01/10/2012 602-49490-422100
378.46Check Total:
Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 65 ACH Enabled: False
001509 Labor - apparatus bay heat system repair 538.75 01/10/2012 101-42200-440100
001509 Parts - apparatus bay heat system repair 373.00 01/10/2012 101-42200-440100
911.75Check Total:
Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 66 ACH Enabled: False
December 2011 Monthly appropriation 4,145.83 01/10/2012 101-45175-444310
4,145.83Check Total:
Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 67 ACH Enabled: False
12/17/11 Supplies for 12/17/11 ceramic class 55.00 01/10/2012 226-45127-421980
55.00Check Total:
Vendor:1380 MONTICELLO VACUUM CENTER Check Sequence: 68 ACH Enabled: False
60718 Vehicle storage - (1) hayden vacuum 534.38 01/10/2012 101-43127-424100
60727 (2) bags; (4) belts 38.33 01/10/2012 226-45122-422990
572.71Check Total:
Vendor:1768 MOTOROLA Check Sequence: 69 ACH Enabled: False
13873783 (2) replacement radios - hand held worn on firefighter gear 4,043.62 01/10/2012 101-42200-421990
4,043.62Check Total:
Vendor:2112 MPELRA Check Sequence: 70 ACH Enabled: False
Winter Conf 2/2 - 2/3/12 Registratoin - Tracy Ergen 175.00 01/10/2012 101-41800-433200
175.00Check Total:
Vendor:1649 NATOA NATIONAL ASSOC OF TELECOM OFFICERS AND ADVISORS Check Sequence: 71 ACH Enabled: False
2012 Mmbrship NATOA Profile ID #14214-1206 - (Jeff O'Neill) 720.00 01/10/2012 655-49870-443300
720.00Check Total:
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1393 NBP NORTHERN BUSINESS PRODUCTS INC Check Sequence: 72 ACH Enabled: False
390478-0 (12) dz med clips; (12) dz sml clips; (1) bx clasp envlp; ect 299.92 01/10/2012 101-41940-420990
390478-0 (10) rm blue copy paper 49.06 01/10/2012 101-41940-420300
392059-0 (2) ct copy paper 111.04 01/10/2012 609-49754-420300
392059-0 (1) shldr phone rest; (2) pk thumb tacs; (1) pk adh notes 22.98 01/10/2012 609-49754-420990
393045-0 (6) nvy binders; (11) blu binders 145.66 01/10/2012 101-41940-420990
394146-0 (2) bx folders; (5) bx staples; ect 85.83 01/10/2012 101-41940-420990
394146-0 (3) ct can liners 109.59 01/10/2012 101-41940-421100
394146-0 (1) pk 10" plates 28.85 01/10/2012 101-41940-421990
394146-1 (1) pk bagasse 6" plate 9.39 01/10/2012 101-41940-421990
396032-0 (2) pk card stock; (4) pk adh notes; (3) bx clsp envlp 79.62 01/10/2012 101-41940-420990
401635-0 (1) rl mnt tape; (1) dz blk pens; (1) pk jmbo clips; ect 264.73 01/10/2012 609-49754-420990
401635-0 (1) ct suckers; (1) bx splenda sweetner 78.09 01/10/2012 609-49754-443990
401635-0 (1) ct copy paper 53.43 01/10/2012 609-49754-420300
401745-0 (1) refl caldendar; (4) bx security envlop; ect 188.45 01/10/2012 101-41940-420990
C386653-0 (1) add stamp -32.06 01/10/2012 101-41940-420990
1,494.58Check Total:
Vendor:1150 NCH CORPORATION Check Sequence: 73 ACH Enabled: False
20534931 (1) dz PN-105 penetrant; (100) nuts; (50) screw caps; ect 454.71 01/10/2012 101-43127-421990
454.71Check Total:
Vendor:1771 NICROS INC Check Sequence: 74 ACH Enabled: False
12211101 (1) spool climbing rope; (2) swivels 675.52 01/10/2012 226-45127-421710
675.52Check Total:
Vendor:1404 OFFICE OF SECRETARY OF STATE - NOTARY Check Sequence: 75 ACH Enabled: False
Notary Renewal - Elizabeth Ellen Green 120.00 01/10/2012 101-43110-443700
120.00Check Total:
Vendor:1404 OFFICE OF SECRETARY OF STATE - NOTARY Check Sequence: 76 ACH Enabled: False
Renewal Notary Renewal - Julie K Hoglund 120.00 01/10/2012 101-43110-443700
120.00Check Total:
Vendor:1626 PAT KERNS WINE MERCHANTS Check Sequence: 77 ACH Enabled: False
8093 140.00 01/10/2012 609-49750-425300
8093 10.00 01/10/2012 609-49750-433300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
150.00Check Total:
Vendor:1674 JAMIE ANN PAULSON Check Sequence: 78 ACH Enabled: False
11447 (1) embroidery PW crest logo & name (1/2) 5.88 01/10/2012 602-49490-421110
11447 (1) embroidery PW crest logo & name (1/2) 5.88 01/10/2012 601-49440-421110
11447 (1) embroidery PW crest logo & name 11.75 01/10/2012 101-43120-421110
23.51Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 79 ACH Enabled: False
8331348-IN 548.46 01/10/2012 609-49750-425300
8331348-IN 10.50 01/10/2012 609-49750-433300
8331976-IN 644.00 01/10/2012 609-49750-425300
8331976-IN 10.00 01/10/2012 609-49750-433300
8332799-IN 22.50 01/10/2012 609-49750-433300
8332799-IN 1,499.26 01/10/2012 609-49750-425300
2,734.72Check Total:
Vendor:1425 PETERSON GRIMSMO CHAPEL Check Sequence: 80 ACH Enabled: False
12/31/11 December 2011 Contract 350.00 01/10/2012 651-49010-431100
350.00Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 81 ACH Enabled: False
2170723 22.24 01/10/2012 609-49750-433300
2170723 1,450.49 01/10/2012 609-49750-425100
2170724 11.12 01/10/2012 609-49750-433300
2170724 339.05 01/10/2012 609-49750-425300
2171194 9.15 01/10/2012 609-49750-433300
2171194 743.03 01/10/2012 609-49750-425100
2171195 35.21 01/10/2012 609-49750-433300
2171195 re-sale 168.00 01/10/2012 609-49750-425400
2171195 1,234.68 01/10/2012 609-49750-425300
2173801 8,719.05 01/10/2012 609-49750-425100
2173801 151.53 01/10/2012 609-49750-433300
2175031 32.43 01/10/2012 609-49750-433300
2175031 1,990.85 01/10/2012 609-49750-425100
2175032 967.75 01/10/2012 609-49750-425300
2175032 30.58 01/10/2012 609-49750-433300
2177026 25.02 01/10/2012 609-49750-433300
2177026 1,654.75 01/10/2012 609-49750-425100
2177027 925.00 01/10/2012 609-49750-425300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
2177027 18.07 01/10/2012 609-49750-433300
3473423 -102.45 01/10/2012 609-49750-425300
3473423 -4.17 01/10/2012 609-49750-433300
18,421.38Check Total:
Vendor:1852 POWER & TEL Check Sequence: 82 ACH Enabled: True
5121749-01 utx - (3) tool EZ-RJPro HD crimp 195.32 01/10/2012 655-49877-421990
195.32Check Total:
Vendor:1444 QUALITY WINE & SPIRITS CO Check Sequence: 83 ACH Enabled: False
550782-00 24.15 01/10/2012 609-49750-433300
550782-00 702.02 01/10/2012 609-49750-425300
550782-00 81.48 01/10/2012 609-49750-425100
553601-00 347.40 01/10/2012 609-49750-425100
553601-00 428.00 01/10/2012 609-49750-425300
553601-00 re-sale 15.04 01/10/2012 609-49750-425500
553601-00 23.00 01/10/2012 609-49750-433300
1,621.09Check Total:
Vendor:1452 RCB ASSOCIATES INC Check Sequence: 84 ACH Enabled: False
1526 2012 (3) pager service (1/2) 44.56 01/10/2012 602-49490-432100
1526 2012 (3) pager service (1/2) 44.57 01/10/2012 601-49440-432100
89.13Check Total:
Vendor:1983 THADDAEUS ROUSU Check Sequence: 85 ACH Enabled: False
1/15-1/20/12 Advance - estimated hotel/car rental - Dallas TX training 815.46 01/10/2012 655-49870-433100
815.46Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 86 ACH Enabled: False
12/31/11 Contract 1,520.13 01/10/2012 101-42700-431200
1,520.13Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 87 ACH Enabled: False
1/15/12 Contract 1,520.13 01/10/2012 101-42700-431200
1,520.13Check Total:
Vendor:1483 SENSIBLE LAND USE COALITION Check Sequence: 88 ACH Enabled: False
2012 Mmbrship 2012 Membership Applicaton - Angela Schumann 75.00 01/10/2012 101-41910-443300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
75.00Check Total:
Vendor:1493 THE SMOKE-EATER PUBLICATIONS Check Sequence: 89 ACH Enabled: False
2012 Subscriptn (28) subscriptions 196.00 01/10/2012 101-42200-443300
196.00Check Total:
Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 90 ACH Enabled: False
215583 (5) case 9" tissue; (2) 3/1250ml hair & body wash 272.80 01/10/2012 226-45122-421990
215583 (3) case wipes; (3) case can liners 240.73 01/10/2012 226-45122-421100
215584 (1) case can liners; (10) starlite mirrors 202.89 01/10/2012 101-45201-421650
716.42Check Total:
Vendor:1612 SPRINGBROOK SOFTWARE INC Check Sequence: 91 ACH Enabled: False
0019881 utx - SLA - Payment Plan payment #4 21,544.00 01/10/2012 101-00000-206010
21,544.00Check Total:
Vendor:1745 THE STANDARD Check Sequence: 92 ACH Enabled: False
00 147036 0001 January 2012 Life insurance premiums 2,171.99 01/10/2012 101-00000-217066
2,171.99Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 93 ACH Enabled: False
1831769 ST3 - re-sale (1) case souffle lids 34.90 01/10/2012 609-49750-425400
1831769 re-sale 35.22 01/10/2012 609-49750-425400
1831769 (1) case coffee 76.16 01/10/2012 609-49754-443990
1831769 (1) case paper towels; (1) case paper cups; ect 84.97 01/10/2012 609-49754-421990
1831769 (1) bale 20# bags; (2) bales 12# bags 61.70 01/10/2012 609-49750-443990
292.95Check Total:
Vendor:1507 STREICHERS INC Check Sequence: 94 ACH Enabled: False
I889541 Emergency lighting Util 6; Squad 5 (required for NFPA standards) 3,236.14 01/10/2012 240-49200-455010
3,236.14Check Total:
Vendor:1515 TARGET BANK Check Sequence: 95 ACH Enabled: False
12/18/2011 tree trimming, bows, bells, ribbon 55.82 01/10/2012 226-45122-421990
12/18/2011 bells, ribbon return -17.26 01/10/2012 226-45122-421990
38.56Check Total:
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2475 TELECOM SPOT Check Sequence: 96 ACH Enabled: False
37866 (1) Polycom SoundStation IP 6000 PoE; (1) wireless headset 724.95 01/10/2012 655-49870-421820
724.95Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 97 ACH Enabled: False
318902 -156.00 01/10/2012 609-49750-425200
668434 2,365.00 01/10/2012 609-49750-425200
668529 re-sale 26.00 01/10/2012 609-49750-425400
668701 149.15 01/10/2012 609-49750-425200
669086 18,773.40 01/10/2012 609-49750-425200
669086 re-sale 41.45 01/10/2012 609-49750-425400
669997 5,327.50 01/10/2012 609-49750-425200
26,526.50Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 98 ACH Enabled: False
1105 Data - XO Comm connection January 2012 250.00 01/10/2012 655-49860-430930
1105 Data - DOA Transport January 2012 2,250.00 01/10/2012 655-49860-430930
2,500.00Check Total:
Vendor:1550 VEOLIA WATER NORTH AMERICA Check Sequence: 99 ACH Enabled: False
00009572 January 2012 64,399.08 01/10/2012 602-49480-430800
64,399.08Check Total:
Vendor:2429 VERIZON WIRELESS Check Sequence: 100 ACH Enabled: False
2675539784 12/9-12/20/11 36.44 01/10/2012 101-41920-432100
2675539784 763-954-1076 11/21-12/20/11 26.02 01/10/2012 101-43110-430920
2675539784 12/9-12/20/11 72.90 01/10/2012 101-43115-432100
2675539784 763-954-1070 11/20-12/20/11 37.12 01/10/2012 101-43120-430920
172.48Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 101 ACH Enabled: False
0025220903 re-sale 168.10 01/10/2012 609-49750-425400
0025221025 re-sale 226.00 01/10/2012 609-49750-425400
394.10Check Total:
Vendor:1553 VIKING INDUSTRIAL CENTER Check Sequence: 102 ACH Enabled: False
285842 (1) Class II Econo sport jacket (1/2) 30.50 01/10/2012 602-49490-421110
285842 (1) Class II Econo sport jacket (1/2) 30.50 01/10/2012 601-49440-421110
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 16
Invoice No Description Amount Payment Date Acct Number Reference
285842 (1) Class II Econo sport jacket 58.00 01/10/2012 101-43120-421110
119.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 103 ACH Enabled: False
0050100-IN 30.75 01/10/2012 609-49750-425100
0050100-IN 624.00 01/10/2012 609-49750-425300
0050100-IN 16.00 01/10/2012 609-49750-433300
670.75Check Total:
Vendor:1555 VONCO II LLC Check Sequence: 104 ACH Enabled: False
0000015437 12/12/11 Ticket 339172 - (.57) tons Const Debris 41.14 01/10/2012 101-45201-431990
41.14Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 105 ACH Enabled: False
5264 Labor - Ellison Park gazebo light & under bridge light 60.00 01/10/2012 101-45202-431990
60.00Check Total:
Vendor:1570 BRUCE WESTBY Check Sequence: 106 ACH Enabled: True
7/13-9/23/11 July-Sept 2011 -personal vehicle mileage Merrifld; Waite Pk; ect 306.75 01/10/2012 101-43111-433100
306.75Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 107 ACH Enabled: False
22632 Acquisition & Relocation Consultant Serv - Embracing Downtown 500.78 01/10/2012 213-46502-431990
22633 Acquisition & Relocation Services - Montgomery Farms 1,117.81 01/10/2012 213-46522-431990
1,618.59Check Total:
Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 108 ACH Enabled: False
11343-13195 11/10-12/9/11 Instrastate usage charges 83.65 01/10/2012 655-49860-430910
83.65Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 109 ACH Enabled: False
391467 18.07 01/10/2012 609-49750-433300
391467 1,491.29 01/10/2012 609-49750-425300
392001 480.00 01/10/2012 609-49750-425300
392001 9.73 01/10/2012 609-49750-433300
56229 -13.90 01/10/2012 609-49750-433300
56229 -720.00 01/10/2012 609-49750-425300
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 17
Invoice No Description Amount Payment Date Acct Number Reference
1,265.19Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 110 ACH Enabled: False
678752 4,913.47 01/10/2012 609-49750-425100
678752 62.35 01/10/2012 609-49750-433300
678753 14.50 01/10/2012 609-49750-433300
678753 re-sale 39.95 01/10/2012 609-49750-425400
678753 691.90 01/10/2012 609-49750-425300
682100 4,041.02 01/10/2012 609-49750-425100
682100 42.05 01/10/2012 609-49750-433300
682101 11.60 01/10/2012 609-49750-433300
682101 691.75 01/10/2012 609-49750-425300
682101 re-sale 39.95 01/10/2012 609-49750-425400
849779 -40.82 01/10/2012 609-49750-425100
10,507.72Check Total:
Vendor:1657 WORLD CLASS WINES INC Check Sequence: 111 ACH Enabled: False
1659758 freight on wine 1.88 01/10/2012 609-49750-433300
1661266 10.00 01/10/2012 609-49750-433300
1661266 re-sale 40.12 01/10/2012 609-49750-425400
1661266 385.00 01/10/2012 609-49750-425300
1661280 1,857.37 01/10/2012 609-49750-425100
1661280 14.48 01/10/2012 609-49750-433300
1664004 3.12 01/10/2012 609-49750-433300
1664004 826.02 01/10/2012 609-49750-425300
1676402 240.00 01/10/2012 609-49750-425300
1676402 7.50 01/10/2012 609-49750-433300
3,385.49Check Total:
Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 112 ACH Enabled: False
12/19/11 (14) lights School Blvd 11/16-12/15/11 193.90 01/10/2012 101-43160-431900
12/19/11 (30) lights School Blvd 11/16-12/15/11 415.50 01/10/2012 101-43160-431900
12/19/11 Chelsea Rd E 11/16-12/15/11 180.00 01/10/2012 101-43160-431900
12/19/11 (9) lights 7th St & Highland 11/16-12/15/11 90.00 01/10/2012 101-43160-431900
12/19/11 Cedar St Dundas to Chelsea 11/16-12/15/11 124.65 01/10/2012 101-43160-431900
12/19/11 School Blvd Fenning/18/Edmonson 11/16-12/15/11 372.00 01/10/2012 101-43160-431900
12/9/11 1,377.23 01/10/2012 101-43160-438100
12/9/11 February service 21.32 01/10/2012 217-41990-431900
12/9/11 January service - balance 53.47 01/10/2012 101-45203-431900
12/9/11 February service 36.45 01/10/2012 101-45203-431900
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 18
Invoice No Description Amount Payment Date Acct Number Reference
12/9/11 2171 West River St - 11/8/11 Security Repair Labor 135.00 01/10/2012 101-45203-431990
12/9/11 February service 21.32 01/10/2012 101-45201-431900
12/9/11 February service 29.87 01/10/2012 226-45122-431900
12/9/11 February service 29.87 01/10/2012 101-41940-431900
12/9/11 February service 29.87 01/10/2012 101-42200-431900
12/9/11 11/1 - 12/1/11 108.17 01/10/2012 602-49490-438100
12/9/11 February service 21.32 01/10/2012 601-49440-431900
12/9/11 February service 35.22 01/10/2012 601-49440-431900
12/9/11 February service 21.32 01/10/2012 601-49440-431900
12/9/11 February service 21.32 01/10/2012 601-49440-431900
3,317.80Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 113 ACH Enabled: False
12/15/11 51-6505909-4 161.00 01/10/2012 217-41990-438100
12/16/11 51-6505907-2 154.13 01/10/2012 101-43140-438100
12/16/11 51-6505912-9 80.31 01/10/2012 101-42700-438100
12/16/11 51-9069641-8 1,836.57 01/10/2012 655-49870-438100
12/19/11 51-6505910-7 1,542.29 01/10/2012 609-49754-438100
12/19/11 51-6505911-8 219.98 01/10/2012 101-42800-438100
12/19/11 51-6505913-0 464.34 01/10/2012 101-42200-438100
12/19/11 51-6505911-8 1,924.78 01/10/2012 101-41940-438100
12/19/11 51-7780310-4 91.24 01/10/2012 101-41940-438100
12/19/11 51-9348896-7 264.87 01/10/2012 101-41940-438100
12/19/11 51-6505911-8 494.95 01/10/2012 101-45175-438100
12/19/11 51-0238874-9 107.12 01/10/2012 101-43160-438100
12/19/11 51-6505911-8 8,359.09 01/10/2012 226-45122-438100
12/20/11 51-0238890-9 161.35 01/10/2012 101-43160-438100
12/20/11 51-9391437-3 416.59 01/10/2012 101-41941-438100
16,278.61Check Total:
Vendor:1586 CHRIS ZALOMSKY Check Sequence: 114 ACH Enabled: False
682 (2) nametags 17.10 01/10/2012 226-45122-420990
17.10Check Total:
Total for Check Run:
Total of Number of Checks:
481,960.13
114
AP-Computer Check Proof List by Vendor (01/04/2012 - 12:40 PM)Page 19
CityCouncilAgenda:01/09/12
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
NameTitleDepartmentHireDateClass
AshleyNelsonLifeGuardMCC12/29/11PT
NameReasonDepartmentLastDayClass
MatthewLaRoqueVoluntaryMCC11/27/11PT
GunnarNemitzVoluntaryMCC11/20/11PT
MakelliaJensenInvoluntaryMCC12/18/11PT
ElsieSilvanVoluntaryMCC8/8/11PT
MichelleGueldnerVoluntaryFNM12/29/11PT
NEWEMPLOYEES
TERMINATINGEMPLOYEES
5BNewHires-Terms:1/5/2012
CityCouncilAgenda:01/09/12
1
5C.ConsiderationofadoptingResolution#2012-005acceptingcontributionsfromScott
GeareyandDarylGillesfortheFireDepartment (CS)
A.REFERENCEANDBACKGROUND:
ScottGeareyrecentlydonated$200andDarylGillesdonated$100.TheFireDepartment
isupdatingemergencylightingonSquad5andthedonationsareintendedtocontribute
towardthecost.Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,the
CityCouncilneedstoadoptaresolutionspecifyingtheamountofthedonationandits
use.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2012-005
CityofMonticello
RESOLUTIONNO.2012-005
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
ScottGeareyCash$200
DarylGillesCash$100
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
ScottGeareyMonticelloFireDeptSquad5lighting
DarylGillesMonticelloFireDeptSquad5lighting
ADOPTEDBY theCityCouncilofMonticellothis9thdayofJanuary,2012.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:1/9/12
1
5D.ConsiderationofadoptingResolution#2012-006approvingthePost-Issuance
ComplianceProcedureandPolicyforTax-ExemptBonds (TK)
A.REFERENCEANDBACKGROUND:
TheCityofMonticelloissuestaxexemptbondstofundimprovementprojectandother
capitalimprovementsfromtimetotime.Inorderforthebondstobetax-exemptthe
bondsmustmeetvariousInternalRevenueService(IRS)regulations.OvertimetheIRS
hasdevelopedaseriesofregulationsthatrequireissuersoftax-exemptbondstotake
certainactionsafterthebondshavebeenissued,toensurethatthebondsremaintax-
exempt.Inearly2009,theIRSmaileditsGovernmentalBondFinancingsCompliance
CheckQuestionnaire,Form14002to200governmentalentitiesthathadissuedtax-
exemptbondsin2005,andhassuggestedthatitmaysendthisquestionnairetomore
issuersinthenearfuture.AmajorfocusoftheIRSquestionnaireiswhetherthe
governingbodyoftheissueroftax-exemptgovernmentalbondshasadoptedwritten
proceduresforitsrequiredpost-complianceactions.Thequestionsinthisdocument
provide,forthefirsttimeclearguidancefromtheIRSonthepost-issuanceactionsthat
areexpectedfromissuersoftax-exemptgovernmentalbonds,therecordsthattheIRS
expectssuchissuerstoretain,andtheperiodoftimesuchrecordsareexpectedtobe
retained.
InSeptemberof2011,theIRSreviseditsform8038-G,whichistheinformationaltax
returnthatissuersoftax-exemptgovernmentalbondsarerequiredtosubmitin
connectionwitheachbondissue.ThenewversionoftheForm8038-Grequiresthe
issuertocertifywhetherithaswrittenproceduresinplaceforitpost-issuancecompliance
activities.
TheCity’sbondcouncilstronglyrecommendsthattheCityadopttheattachedwritten
post-issuancecompliancepolicy.ThepolicyjuststatestheprocedurestheCitycurrently
followswhenissuingtax-exemptbonds.
A1.BudgetImpact:Thispolicywillhavenobudgetimpacts.
A2.StaffWorkloadImpact:Thepolicywillhavenostaffimpactasstaffalready
followstheseprocedureswhenissuingtax-exemptbonds.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-005approvingthePost-IssuanceCompliance
ProcedureandPolicyforTax-ExemptGovernmentalBondsaspresented.
2.MotiontonotapprovethePost-IssuanceComplianceProcedureandPolicyfor
Tax-ExemptGovernmentalBondsatthistime.
CityCouncilAgenda:1/9/12
2
C.RECOMMENDATION:
StaffrecommendsAlternative#1,toapprovethePost-IssuanceComplianceProcedure
andPolicyforTax-ExemptGovernmentalBondsaspresented.
D.SUPPORTINGDATA:
Resolution#2012-006
ThePost-IssuanceComplianceProcedureandPolicyforTax-ExemptGovernmental
Bonds
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-005
ADOPTING POST-ISSUANCECOMPLIANCE
PROCEDUREANDPOLICYFORTAX-EXEMPTGOVERNMENTALBONDS
WHEREAS,theCityfromtimetotimeissuestax-exemptgovernmentalbondstofinancevarious
publiccapitalimprovements;and
WHEREAS,UnderSections103and140to150oftheInternalRevenueCodeof1986,as
amended(the“Code”)andrelatedregulations,theCityisrequiredtotakecertainactionsafterthe
issuanceofsuchbondstoensurethatinterestonthosebondsremainstax-exempt;and
WHEREAS,theCityhasdeterminedtoadoptwrittenproceduresregardinghowtheCitywill
carryoutitsbondcomplianceresponsibilities,andtothatendhascausedtobeprepareda
documenttitledPost-IssuanceComplianceProcedureandPolicyforTax-ExemptGovernmental
Bonds(the“Policy”);and
WHEREAS,theCouncilhasreviewedthePolicyhasdeterminedthatitisinthebestinterestofthe
CitytoadoptthePolicy.
NOWTHEREFORE,BEITRESOLVEDBYTHECOUNCILOFTHECITYOF
MONTICELLO:TheCouncilapprovesthePolicy,asshowninAttachment“A”(onfileinthe
CityClerk’srecords);and
BEITFURTHERRESOLVED:thatCitystaffisauthorizedtotakeallactionsnecessarytocarry
outthePolicy.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofJanuary,2012.
CITYOFMONTICELLO
___________________________________
ClintHerbst,Mayor
ATTEST:
_________________________________
JeffO’Neill,CityAdministrator
ATTACHMENT“A”
(POST-ISSUANCECOMPLIANCEPROCEDUREANDPOLICYFORTAX-EXEMPT
GOVERNMENTALBONDS)
i
CityofMonticello,MN
POST-ISSUANCECOMPLIANCEPROCEDUREANDPOLICY
FORTAX-EXEMPTGOVERNMENTALBONDS
1.Purpose
TheCityofMonticello,Minnesota(the“Issuer”)issuestax-exemptgovernmental
bonds(TEBs”)tofinancecapitalimprovements.AsanissuerofTEBs,theIssueris
requiredbythetermsofSections103and141-150oftheInternalRevenueCodeof
1986,asamended(the“Code”),andtheTreasuryRegulationspromulgated
thereunder(the“TreasuryRegulations”),totakecertainactionsaftertheissuanceof
TEBstoensurethecontinuingtax-exemptstatusofsuchbonds.Inaddition,Section
6001oftheCodeandSection1.6001-1(a)oftheTreasuryRegulationsimposerecord
retentionrequirementsontheIssuerwithrespecttoitsTEBs.
2.Goals
Thegoalofthepost-issuancecompliancepolicyistoensurethattheCitycomplies
withitspost-issuancecomplianceobligationsunderapplicableprovisionsoftheCode
andTreasuryRegulations
3.Policy
A.ResponsibleParties.TheFinanceDirectoroftheIssuer(the“Compliance
Officer”)shallbethepartyprimarilyresponsibleforensuringthattheIssuer
successfullycarriesoutitspost-issuancecompliancerequirementsunder
applicableprovisionsoftheCodeandTreasuryRegulations.TheCompliance
OfficerwillbeassistedbythestaffoftheFinanceDepartmentoftheIssuerand
byotherIssuerstaffandofficialswhenappropriate.TheComplianceOfficerof
theIssuerwillalsobeassistedincarryingoutpost-issuancecompliance
requirementsbythefollowingorganizations:
(a)BondCounsel(asofthedateofapprovalofthisPolicy,bond
counselfortheIssuerisKennedy&Graven,Chartered);
(b)FinancialAdvisor(asofthedateofapprovalofthisPolicy,the
financialadvisoroftheIssuerisEhlersandAssociates);
(c)PayingAgent(theperson,organization,orofficeroftheIssuer
primarilyresponsibleforprovidingpayingagentservicesforthe
Issuer);and
(d)RebateAnalyst(theorganizationprimarilyresponsiblefor
providingrebateanalystservicesfortheIssuer).
ii
TheComplianceOfficershallberesponsibleforassigningpost-issuance
complianceresponsibilitiestomembersoftheFinanceDepartment,otherstaffof
theIssuer,BondCounsel,PayingAgent,andRebateAnalyst.TheCompliance
Officershallutilizesuchotherprofessionalserviceorganizationsasarenecessary
toensurecompliancewiththepost-issuancecompliancerequirementsofthe
Issuer.TheComplianceOfficershallprovidetrainingandeducationalresources
toIssuerstaffresponsibleforensuringcompliancewithanyportionofthepost-
issuancecompliancerequirementsofthisPolicy.
B.Post-IssuanceComplianceActions.TheComplianceOfficershalltakethe
followingpost-issuancecomplianceactionsorshallverifythatthefollowingpost-
issuancecomplianceactionshavebeentakenonbehalfoftheIssuerwithrespect
toeachissueofTEBs:
(a)TheComplianceOfficershallprepareatranscriptofprincipal
documents(thisactionwillbetheprimaryresponsibilityofBond
Counsel).
(b)TheComplianceOfficershallfilewiththeInternalRevenue
Service(the“IRS”),withinthetimelimitimposedbySection
149(e)oftheCodeandapplicableTreasuryRegulations,an
InformationReturnforTax-ExemptGovernmentalObligations,
Form8038-G(thisactionwillbetheprimaryresponsibilityof
BondCounsel).
(c)TheComplianceOfficershallpreparean“allocation
memorandum”foreachissueofTEBsinaccordancewiththe
provisionsofTreasuryRegulations,Section1.148-6(d)(1),that
accountsfortheallocationoftheproceedsofthetax-exemptbonds
toexpendituresnotlaterthantheearlierof:
(i)eighteen(18)monthsafterthelaterof(A)thedatethe
expenditureispaid,or(B)thedatetheproject,ifany,thatis
financedbythetax-exemptbondissueisplacedinservice;or
(ii)thedatesixty(60)daysaftertheearlierof(A)thefifth
anniversaryoftheissuedateofthetax-exemptbondissue,or
(B)thedatesixty(60)daysaftertheretirementofthetax-exempt
bondissue.
Preparationoftheallocationmemorandumwillbetheprimaryresponsibilityof
theComplianceOfficer(inconsultationwiththeFinancialAdvisorandBond
Counsel).
(d)TheComplianceOfficer,inconsultationwithBondCounsel,shall
identifyproceedsofTEBsthatmustbeyield-restrictedandshall
iii
monitortheinvestmentsofanyyield-restrictedfundstoensurethat
theyieldonsuchinvestmentsdoesnotexceedtheyieldtowhich
suchinvestmentsarerestricted.
(e)InconsultationwithBondCounsel,theComplianceOfficershall
determinewhethertheIssuerissubjecttotherebaterequirements
ofSection148(f)oftheCodewithrespecttoeachissueofTEBs.
InconsultationwithBondCounsel,theComplianceOfficershall
determine,withrespecttoeachissueofTEBsoftheIssuer,
whethertheIssueriseligibleforanyofthetemporaryperiodsfor
unrestrictedinvestmentsandiseligibleforanyofthespending
exceptionstotherebaterequirements.TheComplianceOfficer
shallcontacttheRebateAnalyst(and,ifappropriate,Bond
Counsel)priortothefifthanniversaryofthedateofissuanceof
eachissueofTEBsoftheIssuerandeachfifthanniversary
thereaftertoarrangeforcalculationsoftherebaterequirements
withrespecttosuchTEBs.Ifarebatepaymentisrequiredtobe
paidbytheIssuer,theComplianceOfficershallprepareorcauseto
bepreparedtheArbitrageRebate,YieldReductionandPenaltyin
LieuofArbitrageRebate,Form8038-T,andsubmitsuchForm
8038-TtotheIRSwiththerequiredrebatepayment.IftheIssuer
isauthorizedtorecoverarebatepaymentpreviouslypaid,the
ComplianceOfficershallprepareorcausetobepreparedthe
RequestforRecoveryofOverpaymentsUnderArbitrageRebate
Provisions,Form8038-R,withrespecttosuchrebaterecovery,and
submitsuchForm8038-RtotheIRS.
C.ProceduresforMonitoring,Verification,andInspections.TheCompliance
OfficershallinstitutesuchproceduresastheComplianceOfficershalldeem
necessaryandappropriatetomonitortheuseoftheproceedsofTEBsissuedby
theIssuer,toverifythatcertainpost-issuancecomplianceactionshavebeentaken
bytheIssuer,andtoprovidefortheinspectionofthefacilitiesfinancedwiththe
proceedsofsuchbonds.Ataminimum,theComplianceOfficershallestablish
thefollowingprocedures:
(a)TheComplianceOfficershallmonitortheuseoftheproceedsof
TEBsto:(i)ensurecompliancewiththeexpenditureand
investmentrequirementsunderthetemporaryperiodprovisionsset
forthinTreasuryRegulations,Section1.148-2(e);(ii)ensure
compliancewiththesafeharborrestrictionsontheacquisitionof
investmentssetforthinTreasuryRegulations,Section1.148-5(d);
(iii)ensurethattheinvestmentsofanyyield-restrictedfundsdonot
exceedtheyieldtowhichsuchinvestmentsarerestricted;and
(iv)determinewhethertherehasbeencompliancewiththespend-
downrequirementsunderthespendingexceptionstotherebate
requirementssetforthinTreasuryRegulations,Section1.148-7.
iv
(b)TheComplianceOfficershallmonitortheuseofallbond-financed
facilitiesinorderto:(i)determinewhetherprivatebusinessuses
ofbond-financedfacilitieshaveexceededthe deminimis limitsset
forthinSection141(b)oftheCodeasaresultofleasesand
subleases,licenses,managementcontracts,researchcontracts,
namingrightsagreements,orotherarrangementsthatprovide
speciallegalentitlementstonongovernmentalpersons;and
(ii)determinewhetherprivatesecurityorpaymentsthatexceedthe
deminimis limitssetforthinSection141(b)oftheCodehavebeen
providedbynongovernmentalpersonswithrespecttosuchbond-
financedfacilities.TheComplianceOfficershallprovidetraining
andeducationalresourcestoanyIssuerstaffwhohavetheprimary
responsibilityfortheoperation,maintenance,orinspectionof
bond-financedfacilitieswithregardtothelimitationsonthe
privatebusinessuseofbond-financedfacilitiesandastothe
limitationsontheprivatesecurityorpaymentswithrespectto
bond-financedfacilities.
(c)TheComplianceOfficershallundertakethefollowingwithrespect
toeachoutstandingissueofTEBsoftheIssuer:(i)anannual
reviewofthebooksandrecordsmaintainedbytheIssuerwith
respecttosuchbonds;and(ii)anannualphysicalinspectionofthe
facilitiesfinancedwiththeproceedsofsuchbonds,conductedby
theComplianceOfficerwiththeassistancewithanyIssuerstaff
whohavetheprimaryresponsibilityfortheoperation,
maintenance,orinspectionofsuchbond-financedfacilities.
D.RecordRetentionRequirements.TheComplianceOfficershallcollectandretain
thefollowingrecordswithrespecttoeachissueofTEBsoftheIssuerandwith
respecttothefacilitiesfinancedwiththeproceedsofsuchbonds:(i)audited
financialstatementsoftheIssuer;(ii)appraisals,demandsurveys,orfeasibility
studieswithrespecttothefacilitiestobefinancedwiththeproceedsofsuch
bonds;(iii)publications,brochures,andnewspaperarticlesrelatedtothebond
financing;(iv)trusteeorpayingagentstatements;(v)recordsofallinvestments
andthegains(orlosses)fromsuchinvestments;(vi)payingagentortrustee
statementsregardinginvestmentsandinvestmentearnings;(vii)reimbursement
resolutionsandexpendituresreimbursedwiththeproceedsofsuchbonds;(viii)
allocationsofproceedstoexpenditures(includingcostsofissuance)andthedates
andamountsofsuchexpenditures(includingrequisitions,drawschedules,draw
requests,invoices,bills,andcancelledcheckswithrespecttosuchexpenditures);
(ix)contractsenteredintofortheconstruction,renovation,orpurchaseofbond-
financedfacilities;(x)anassetlistorscheduleofallbond-financeddepreciable
propertyandanydepreciationscheduleswithrespecttosuchassetsorproperty;
(xi)recordsofthepurchasesandsalesofbond-financedassets;(xii)private
businessusesofbond-financedfacilitiesthatarisesubsequenttothedateofissue
v
throughleasesandsubleases,licenses,managementcontracts,researchcontracts,
namingrightsagreements,orotherarrangementsthatprovidespeciallegal
entitlementstonongovernmentalpersonsandcopiesofanysuchagreementsor
instruments;(xiii)arbitragerebatereportsandrecordsofrebateandyield
reductionpayments;(xiv)resolutionsorotheractionstakenbythegoverning
bodysubsequenttothedateofissuewithrespecttosuchbonds;(xv)formal
electionsauthorizedbytheCodeorTreasuryRegulationsthataretakenwith
respecttosuchbonds;(xvi)relevantcorrespondencerelatingtosuchbonds;(xvii)
documentsrelatedtoguaranteedinvestmentcontractsorcertificatesofdeposit,
creditenhancementtransactions,andfinancialderivativesenteredintosubsequent
tothedateofissue;(xviii)copiesofallForm8038TsandForm8038-Rsfiled
withtheIRS;and(xix)thetranscriptpreparedwithrespecttosuchTEBs.
Therecordscollectedbytheissuershallbestoredinanyformatdeemed
appropriatebytheComplianceOfficerandshallberetainedforaperiodequalto
thelifeoftheTEBswithrespecttowhichtherecordsarecollected(whichshall
includethelifeofanybondsissuedtorefundanyportionofsuchTEBsorto
refundanyrefundingbonds)plusthree(3)years.
E.Remedies.InconsultationwithBondCounsel,theComplianceOfficershall
becomeacquaintedwiththeremedialactionsunderTreasuryRegulations,Section
1.141-12,tobeutilizedintheeventthatprivatebusinessuseofbond-financed
facilitiesexceedsthe deminimis limitsunderSection141(b)(1)oftheCode.In
consultationwithBondCounsel,theComplianceOfficershallbecomeacquainted
withtheTaxExemptBondsVoluntaryClosingAgreementProgramdescribedin
Notice2008-31,2008-11I.R.B.592,tobeutilizedasameansforanissuerto
correctanypost-issuanceinfractionsoftheCodeandTreasuryRegulationswith
respecttooutstandingtax-exemptbonds.
F.ContinuingDisclosureObligations.Inadditiontoitspost-issuancecompliance
requirementsunderapplicableprovisionsoftheCodeandTreasuryRegulations,
theIssuerhasagreedtoprovidecontinuingdisclosure,suchasannualfinancial
informationandmaterialeventnotices,pursuanttoacontinuingdisclosure
certificateorsimilardocument(the“ContinuingDisclosureDocument”)prepared
byBondCounselandmadeapartofthetranscriptwithrespecttoeachissueof
bondsoftheIssuerthatissubjecttosuchcontinuingdisclosurerequirements.
TheContinuingDisclosureDocumentsareexecutedbytheIssuertoassistthe
underwritersoftheIssuer’sbondsinmeetingtheirobligationsunderSecurities
andExchangeCommissionRegulation,17C.F.R.Section240.15c2-12,asin
effectandinterpretedfromtimetotime(“Rule15c2-12”).Thecontinuing
disclosureobligationsoftheIssueraregovernedbytheContinuingDisclosure
DocumentsandbythetermsofRule15c2-12.TheComplianceOfficeris
primarilyresponsibleforundertakingsuchcontinuingdisclosureobligationsand
tomonitorcompliancewithsuchobligations.
vi
G.OtherPost-IssuanceActions.If,inconsultationwithBondCounsel,Financial
Advisor,PayingAgent,RebateAnalyst,ortheCityCouncil,theCompliance
OfficerdeterminesthatanyadditionalactionnotidentifiedinthisPolicymustbe
takenbytheComplianceOfficertoensurethecontinuingtax-exemptstatusof
anyissueofgovernmentalbondsoftheIssuer,theComplianceOfficershalltake
suchactioniftheComplianceOfficerhastheauthoritytodoso.If,after
consultationwithBondCounsel,FinancialAdvisor,PayingAgent,Rebate
Analyst,ortheCityCouncil,theComplianceOfficerandtheAdministrator
determinethatthisPolicymustbeamendedorsupplementedtoensurethe
continuingtax-exemptstatusofanyissueofgovernmentalbondsoftheIssuer,the
AdministratorshallrecommendtotheCityCouncilthatthisPolicybeso
amendedorsupplemented.
H.TaxableGovernmentalBonds.MostoftheprovisionsofthisPolicy,otherthan
theprovisionsofSection7,arenotapplicabletogovernmentalbondstheinterest
onwhichisincludableingrossincomeforfederalincometaxpurposes.Onthe
otherhand,ifanissueoftaxablegovernmentalbondsislaterrefundedwiththe
proceedsofanissueoftax-exemptgovernmentalrefundingbonds,thentheuses
oftheproceedsofthetaxablegovernmentalbondsandtheusesofthefacilities
financedwiththeproceedsofthetaxablegovernmentalbondswillberelevantto
thetax-exemptstatusofthegovernmentalrefundingbonds.Therefore,ifthereis
anyreasonablepossibilitythatanissueoftaxablegovernmentalbondsmaybe
refunded,inwholeorinpart,withtheproceedsofanissueofTEBs,thenfor
purposesofthisPolicy,theComplianceOfficershalltreattheissueoftaxable
governmentalbondsasifsuchissuewereanissueofTEBsandshallcarryout
andcomplywiththerequirementsofthisPolicywithrespecttosuchtaxable
governmentalbonds.TheComplianceOfficershallseektheadviceofBond
CounselastowhetherthereisanyreasonablepossibilityofissuingTEBsto
refundanissueoftaxablegovernmentalbonds.
ThisPost-IssuanceCompliancePolicyiseffectiveJanuary9,2012.
ADOPTEDBY theCityCouncilofMonticellothis9th dayofJanuary,2012.
CITYOFMONTICELLO
ClintHerbst,Mayor
ATTEST:
______
JeffO’Neill,CityAdministrator
CityCouncilAgenda:1/9/2012
1
5E.Considerationofapprovingarevisedlicenseforon-saleintoxicatingliquorand
SundayliquorforTDDC,LLCdbaTheStationBarandGrillat512PineStreet
(CS)
A.REFERENCEANDBACKGROUND:
TDDC,LLC,operatingasTheStationBarandGrill,hassubmittedanapplicationfora
revisedon-saleliquorlicenseandSundayliquorlicense.Thebusinesswillcontinuetobe
locatedatitscurrentsite;however,thereisachangeinoneoftheownerswhichrequires
theCitytoapproveanewlicense.
Theannualfeefortheon-saleliquorlicenseissetat$3,750andtheSundaylicenseat
$200.ThesefeeshavebeenpaidandareineffectthroughJune2012.
Abackgroundcheckwasconductedonthenewbusinessowner,whichcamebackclean.
TheWrightCountySheriffwillneedtoperformabackgroundcheckandsignoffonthe
application;wearewaitingforthattobereturned.Theownershaveacquiredthe
necessaryinsurancecertificatecoveringliquorliabilityandworker’scompensationas
requiredbystatelaw.
AfterapprovalbyCouncilandsuccessfulbackgroundchecksbytheSheriff’s
Department,theapplicationandappropriatedocumentationwillbesenttotheStatefor
processingandgrantingofthelicense.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetherevisedlicenseforanon-saleliquorlicenseandSunday
liquorlicenseforTDDC,LLCdbaTheStationBarandGrillat512PineStreet.
2.Motiontodenytheliquorlicenseapplication.
C.STAFFRECOMMENDATION:
CityStaffrecommendsAlternative#1forapprovaloftheapplicationforTDDC,LLC
dbaTheStationBarandGrill.
D.SUPPORTINGDATA:
LiquorLicenseApplication
LiquorLiabilityInsuranceCertificate
CityCouncilAgenda:1/09/12
1
5F.ConsiderationofadoptingOrdinance#542amendingTitle3,Chapter15Pawn
ShopsandconsiderationofadoptingSummaryOrdinance#542Aforpublication
(CS)
A.REFERENCEANDBACKGROUND:
StaffisrequestingCounciladoptionofOrdinance#542amendingTitle3,Chapter15
revisingthePawnShopordinancetobeincompliancewithrecentchangestostatelaw.
TheLeagueofMNCitiesrecappedthesechangesandCityAttorneyJoelJamnikhas
reviewedtheproposedchanges.
InconjunctionwithrevisingthePawnShopordinance,citystaffisreviewingthe
proceduresusedinprocessingapplicationsandrenewalsforpawnbrokersintheCityof
Monticello.OnJanuary23rd,itisanticipatedthatstaffwillbepresentinganitemto
CouncilforconsiderationofrenewalofthepawnlicenseforMonticelloPawn&Gun.
TheCityisworkingwiththeownertobringhimuptodatewithpaymentsduetotheCity
andensuretheyareincompliancewithcityordinance.
TheCityalsorecentlyreceivedaninquiryaboutbringingapawnshopbusinessintothe
Cityandstaffisworkingwiththemtoanswerquestionsabouttheapplicationprocess.
AttachedisacopyofthechangesproposedtoCityordinance3-15forPawnShops.The
proposedchangeswillbeincludedintheOrdinanceamendment.
A1.BudgetImpact:Minimalcostforpublicationofsummaryordinance.
A2.StaffWorkloadImpact:Staffhasbeenworkingonupdatestotheproceduresfor
pawnbrokerapplicationsandrenewals.Thisshouldimprovetheprocessand
enabletheFinanceDepartmentandotherstafftokeepbettertabsonpawnbroker
operations.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptOrdinance#542amendingTitle3,Chapter15–PawnShopsas
presentedandadoptSummaryOrdinance#542Aforpublication.
Itshouldbenotedthata4/5th voteisrequiredforapprovalofthesummary
ordinance.
2.MotiondenyingadoptionofOrdinance#543amendingthePawnShopordinance
atthistime.
C.STAFFRECOMMENDATION:
CitystaffsupportsAlternative#1.
CityCouncilAgenda:1/09/12
2
D.SUPPORTINGDATA:
CityOrdinanceTitle3,Chapter15withproposedamendments
OrdinanceNo.542(tobedeliveredMondaynight)
SummaryOrdinanceNo.542A
ExcerptfromLeagueofMNCitiesregardingstaterevisionstoPawnShopregulations
CopyofPawnBrokerapplicationform(new)
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page1
CHAPTER15
PAWNSHOPS
SECTION:
3-15-1Purpose
3-15-2Definitions
3-15-3LicenseRequired
3-15-4ApplicationRequired
3-15-5LicenseFees
3-15-6BondRequired
3-15-7PersonsIneligibleforLicense
3-15-8RecordsRequired
3-15-9ApplicationExecution
3-15-10DailyReportstoPolice
3-15-11ReceiptRequired
3-15-12RedemptionPeriod
3-15-13HoldingPeriod
3-15-14PoliceOrdertoHoldProperty
3-15-15InspectionofItems
3-15-16LabelRequired
3-15-17ProhibitedActs
3-15-18Denial,SuspensionorRevocation
3-15-19BusinessatOnlyOnePlace
3-15-20Separability
3-15-1:PURPOSE.Thecitycouncilfindsthatuseofservicesprovidedbypawnbrokers
providesanopportunityforthecommissionofcrimesandtheirconcealment
becausepawnbusinesseshavetheabilitytoreceiveandtransferpropertystolen
byotherseasilyandquickly.Thecitycouncilalsofindsthatconsumerprotection
regulationiswarrantedintransactionsinvolvingpawnbrokers.Thecitycouncil
furtherfindsthatthepawnindustryhasoutgrownthecity'scurrentabilityto
effectivelyorefficientlyidentifycriminalactivityrelatedtopawnshops.The
purposeofthischapteristopreventpawnbusinessesfrombeingusedasfacilities
forthecommissionofcrimes,andtoassurethatsuchbusinessescomplywith
basicconsumerprotectionstandards,therebyprotectingthepublichealth,safety,
andgeneralwelfareofthecitizensofthecity.
Tohelpthepolicedepartmentbetterregulatecurrentandfuturepawnbusinesses,
decreaseandstabilizecostsassociatedwiththeregulationofthepawnindustry,
andincreaseidentificationofcriminalactivitiesinthepawnindustrythroughthe
timelycollectionandsharingofpawntransactioninformation,thischapteralso
implementsandestablishestherequireduseoftheautomatedpawnsystem(APS).
3-15-2:DEFINITIONS.Whenusedinthisarticle,thefollowingwordsshallmean:
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page2
Pawnbroker.Anynatural person,partnershiporcorporation,eitherasprincipal,
oragentoremployeethereof,wholoansmoneyondepositorpledgeofpersonal
property,orothervaluablething,orwhodealsinthepurchasingofpersonal
property,orothervaluablethingonconditionofsellingthesamebackagainata
stipulatedprice,orwholoansmoneysecuredbychattelmortgageonpersonal
property,takingpossessionofthepropertyoranypartthereofsomortgaged.A
person,partnershiporcorporation,wholendsmoneyonthesecurityofpledged
goods(itemsthatare“leftinpawn”),and/orpurchasesgoodsontheconditionthat
theymayberedeemedorrepurchasedbythesellerforafixedprice,withina
fixedperiodoftime.Totheextentthatapawnbroker'sbusinessincludesbuying
personalpropertypreviouslyused,rentedorleased,orsellingitonconsignment,
theprovisionsofthischaptershallbeapplicable.
Reportabletransaction.Everytransactionconductedbyapawnbrokerinwhich
merchandiseisreceivedthroughapawn,purchase,consignmentortrade,orin
whichapawnisrenewed,extendedorredeemed,orforwhichaunique
transactionnumberoridentifierisgeneratedbytheirpoint-of-salesoftware,is
reportableexcept:
(1)Thebulkpurchaseorconsignmentofneworusedmerchandisefroma
merchant,manufacturerorwholesalerhavinganestablishedpermanent
placeofbusiness,andtheretailsaleofsaidmerchandise,providedthe
pawnbrokermustmaintainarecordofsuchpurchaseorconsignment
whichdescribeseachitem,andmustmarkeachiteminamannerwhich
relatesittothattransactionrecord.
(2)Retailandwholesalesalesofmerchandiseoriginallyreceivedbypawnor
purchase,andforwhichallapplicableholdand/orredemptionperiodshave
expired.
Billabletransaction.Everyreportabletransactionconductedbyapawnbroker
exceptrenewals,redemptionsorextensionsofexistingpawnsonitemspreviously
reportedandcontinuouslyinthelicensee'spossessionisabillabletransaction.
3-15-3:LICENSEREQUIRED.Nopersonshallengageinthebusinessofpawnbroker
atanylocationwithoutapawnbrokerlicenseforthatlocation.Nopawnbroker
licensemaybetransferredtoadifferentlocationoradifferentperson.Issuance
ofalicenseunderthischaptershallnotrelievethelicenseefromobtainingany
otherlicensesrequiredtoconductbusinessatthesameoranyotherlocation.
3-15-4:APPLICATIONREQUIRED.Anapplicationformprovidedbythecityclerk
mustbecompletedbyeveryapplicantforanewlicenseorforrenewalofan
existinglicense.Everynewapplicantmustprovideallthefollowinginformation:
(1)Iftheapplicantisanaturalperson soleproprietor:
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page3
a.Thename,placeanddateofbirth,streetresidentaddress,and
phonenumberofapplicant.
b.WhethertheapplicantisacitizenoftheUnitedStatesorresident
alien.
c.Whethertheapplicanthaseverusedorhasbeenknownbyaname
otherthantheapplicant'sname,andifso,thenameornamesused
andinformationconcerningdatesandplacesused.
d.Thenameofthebusinessifitistobeconductedundera
designation,name,orstyleotherthanthenameoftheapplicant
andacertifiedcopyofthecertificateasrequiredbyMinnesota
Statutes,Section333.01.
e.Thestreetaddressatwhichtheapplicanthaslivedduringthe
precedingfive(5)years.
f.Thetype,nameandlocationofeverybusinessoroccupationin
whichtheapplicanthasbeenengagedduringtheprecedingfive(5)
yearsandthename(s)andaddress(es)oftheapplicant's
employer(s)andpartner(s),ifany,fortheprecedingfive(5)years.
g.Whethertheapplicanthaseverbeenconvictedofafelony,crime,
orviolationofanyordinanceotherthanatrafficordinance.Ifso,
theapplicantmustfurnishinformationastothetime,place,and
offenseofallsuchconvictions.
h.Iftheapplicantdoesnotmanagethebusiness,thenameofthe
manager(s)orotherperson(s)inchargeofthebusinessandall
informationconcerningeachofthemrequiredina.throughg.of
Subdivision(1)ofthissection.
(2)Iftheapplicantisapartnership:
a.Thename(s)andaddress(es)ofallgeneralandlimitedpartnersand
allinformationconcerningeachgeneralpartnerrequiredin
subdivision(1)ofthissection.
b.Thename(s)ofthemanagingpartner(s)andtheinterestofeach
partnerinthelicensedbusiness.
c.Atruecopyofthepartnershipagreementshallbesubmittedwith
theapplication.Ifthepartnershipisrequiredtofileacertificateas
toatradenamepursuanttoMinnesotaStatutes,Section333.01,a
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page4
certifiedcopyofsuchcertificatemustbeattachedtothe
application.
(3)Iftheapplicantisacorporationorotherorganization:
a.Thenameofthecorporationorbusinessform,andifincorporated,
theStateofIncorporation.
b.AtruecopyoftheCertificateofIncorporation,Articlesof
IncorporationorAssociationAgreement,andBy-lawsshallbe
attachedtotheapplication.Iftheapplicantisaforeigncorporation,
aCertificateofAuthorityasrequiredbyMinnesotaStatutes,
Section303.06,mustbeattached.
c.Thenameofthemanager(s)orotherperson(s)inchargeofthe
businessandallinformationconcerningeachmanager,proprietor,
oragentrequiredina.throughg.ofSubdivision(1)ofthissection.
(4)Forallapplicants:
a.Whethertheapplicantholdsacurrentpawnbroker,preciousmetal
dealerorsecondhandgoodsdealerlicensefromanyother
governmentalunit.
b.Whethertheapplicanthaspreviouslybeendenied,orhadrevoked
orsuspended,apawnbrokerpreciousmetaldealer,orsecondhand
dealerlicensefromanyothergovernmentalunit.
c.Thelocationofthebusinesspremises.
d.Suchotherinformationasthecitycouncilorissuingauthoritymay
require.
3-15-5:APPLICATIONEXECUTION.Allapplicationsforalicenseunderthischapter
mustbesignedandsworntounderoathoraffirmationbytheapplicant.Ifthe
applicationisthatofanaturalperson soleproprietor,itmustbesignedandsworn
tobysuchperson;ifthatofacorporation,byanofficerthereof;ifthatofa
partnership,byoneofthegeneralpartners;andifthatofanunincorporated
association,bythemanagerormanagingofficerthereof.Anyfalsificationona
licenseapplicationshallresultinthedenialofalicense.
3-15-6:PERSONSINELIGIBLEFORALICENSE.Nolicenseunderthischapterwill
beissuedtoanapplicantwhoisanaturalperson soleproprietor,apartnershipif
suchapplicanthasanygeneralpartnerormanagingpartner,acorporationorother
organizationifsuchapplicanthasanymanager,proprietororagentinchargeof
thebusinesstobelicensed,iftheapplicant:
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page5
(1)Isaminoratthetimethattheapplicationisfiled;
(2)Hasbeenconvictedofanycrimedirectlyrelatedtotheoccupation
licensedasprescribedbyMinnesotaStatutes,Section364.03,Subd.2,and
hasnotshowncompetentevidenceofsufficientrehabilitationandpresent
fitnesstoperformthedutiesofalicenseeunderthischapterasprescribed
byMinnesotaStatutes,Section364.03,Subd.3;or
(3)Isnotofgoodmoralcharacterorrepute.
3-15-7:LICENSEFEES.
(A)Theannuallicensefeesforlicensesissuedunderthischaptershallbeas
adoptedbytheCityCouncil.
(B)Thebillabletransactionlicensefeeshallreflectthecostofprocessing
transactionsandotherrelatedregulatoryexpensesasdeterminedbythe
citycouncil,andshallbereviewedandadjusted,ifnecessaryeverysix(6)
months periodically.Licenseesshallbenotifiedinwritingthirty(30)days
beforeanyadjustmentisimplemented.
(C)Billabletransactionfeesshallbebilledmonthlyandaredueandpayable
withinthirty(30)days.Failuretodosoisaviolationofthischapter.
3-15-8:BONDREQUIRED.Beforealicensewillbeissued,everyapplicantmust
submitafivethousanddollar($5,000.00)bondontheformsprovidedbythe
licensingauthority.Allbondsmustbeconditionedthattheprincipalwillobserve
alllawsinrelationtopawnbrokers,andwillconductbusinessinconformity
thereto,andthattheprincipalwillaccountforanddelivertoanypersonlegally
entitledanygoodswhichhavecomeintotheprincipal'shandthroughthe
principal'sbusinessasapawnbroker,orinlieuthereof,willpaythereasonable
valueinmoneytotheperson.Thebondshallcontainaprovisionthatnobond
maybecanceledexceptuponthirty(30)dayswrittennoticetothecity,which
shallbeserveduponthelicensingauthority.
3-15-9:RECORDSREQUIRED.Atthetimeofanyreportabletransactionotherthan
renewals,extensionsorredemptions,everylicenseemustimmediatelyrecordin
Englishthefollowinginformationbyusinginkorotherindeliblemediumon
formsorinacomputerizedrecordapprovedbythepolicedepartment.
1.Acompleteandaccuratedescriptionofeachitemincluding,butnot
limitedto,anytrademark,identificationnumber,serialnumber,model
number,brandname,orotheridentifyingmarkonsuchanitem.
2.Thepurchaseprice,amountofmoneyloanedupon,orpledgedtherefore.
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page6
3.Thematuritydateofthetransactionandtheamountdue,including
monthlyandannualinterestratesandallpawnfeesandcharges.
4.Date,timeandplacetheitemofpropertywasreceivedbythelicensee,
andtheuniquealphaand/ornumerictransactionidentifierthat
distinguishesitfromallothertransactionsinthelicensee'srecords.
5.Fullname,currentresidenceaddress,currentresidencetelephonenumber,
dateofbirthandaccuratedescriptionofthepersonfromwhomtheitemof
propertywasreceived,including:sex,height,weight,race,colorofeyes
andcolorofhair.
6.Theidentificationnumberandstateofissuefromanyofthefollowing
formsofidentificationoftheseller:
a.CurrentvalidMinnesotadriver'slicense.
b.CurrentvalidMinnesotaidentificationcard.
c.Currentvalidphotoidentificationcardissuedbyanotherstateor
provinceofCanada.
7.Thesignatureofthepersonidentifiedinthetransaction.
8.Effectivesixty(60)daysfromthedateofnotificationbythepolice
departmentofacceptablevideostandardsthelicenseemustalsotakea
colorphotographorcolorvideorecordingof:
a.Eachcustomerinvolvedinabillabletransaction.
b.Everyitempawnedorsoldthatdoesnothaveanuniqueserialor
identificationnumberpermanentlyengravedoraffixed.
Ifaphotographistaken,itmustbeatleasttwo(2)inchesinlengthbytwo
(2)inchesinwidthandmustbemaintainedinsuchamannerthatthe
photographcanbereadilymatchedandcorrelatedwithallotherrecordsof
thetransactiontowhichtheyrelate.Suchphotographsmustbeavailable
tothechiefofpoliceorthechief'sdesignee,uponrequest.Themajor
portionofthephotographmustincludeanidentifiablefrontfacialclose-up
ofthepersonwhopawnedorsoldtheitem.Itemsphotographedmustbe
accuratelydepicted.Thelicenseemustinformthepersonthatheorsheis
beingphotographedbydisplayingasignofsufficientsizeina
conspicuousplaceinthepremises.Ifavideophotographistaken,the
videocameramustzoominonthepersonpawningorsellingtheitemso
astoincludeanidentifiableclose-upofthatperson'sface.Items
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page7
photographedbyvideomustbeaccuratelydepicted.Videophotographs
mustbeelectronicallyreferencedbytimeanddatesotheycanbereadily
matchedandcorrelatedwithallotherrecordsofthetransactiontowhich
theyrelate.Thelicenseemustinformthepersonorallythatheorsheis
beingvideotapedandbydisplayingasignofsufficientsizeina
conspicuousplaceonthepremises.Thelicenseemustkeeptheexposed
videotapeforthree(3)months.
9.Digitizedphotographs.Effectivesixty(60)daysfromthedateof
notificationbythepolicedepartment,licenseesmustfulfillthecolor
photographrequirementsinsubdivision(8)bysubmittingthemasdigital
images,inaformatspecifiedbytheissuingauthority,electronically
cross-referencedtothereportabletransactiontheyareassociatedwith.
Notwithstandingthedigitalimagesmaybecapturedfromrequiredvideo
recordings,thisprovisiondoesnotalteroramendtherequirementsin
subdivision(8).
10.Renewals,extensionsandredemptions.Forrenewals,extensionsand
redemptions,thelicenseeshallprovidetheoriginaltransactionidentifier,
thedateofthecurrenttransactionandthetypeoftransaction.
11.Inspectionofrecords.Therecordsmustatallreasonabletimesbeopento
inspectionbythepolicedepartmentordepartmentoflicensesand
consumerservices.Dataentriesshallberetainedforatleastthree(3)
yearsfromthedateoftransaction.Entriesofrequireddigitalimagesshall
beretainedaminimumofninety(90)days.
3-15-10:DAILYREPORTSTOPOLICE.
(A)Effectivenolaterthansixty(60)daysafterthepolicedepartmentprovides
licenseeswithcomputerizedrecordstandards,licenseesmustsubmitevery
reportabletransactiontothepolicedepartmentdailyinthefollowing
manner:
Licenseesmustprovidetothepolicedepartmentallinformationrequired
in3-15-9RECORDSREQUIREDsubdivision(1)through(6)andother
requiredinformationbytransferringitfromtheircomputertothe
AutomatedPawnsystemviamodem.Allrequired recordsmustbe
transmittedcompletelyandaccuratelyafterthecloseofbusinesseachday
inaccordancewithstandardsandproceduresestablishedbytheissuing
authority.Thelicenseemustdisplayasignofsufficientsize,ina
conspicuousplaceinthepremises,whichinformsallpatronsthatall
transactionsarereportedtothepolicedepartmentdaily.
(B)Billabletransactionsfees.Licenseeswillbechargedforeachbillable
transactionreportedtothepolicedepartment.
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page8
1.Ifalicenseeisunabletosuccessfullytransfertherequiredreports
bymodem,thelicenseemustprovidethepolicedepartmentprinted
copiesofallreportabletransactionsalongwiththevideotape(s)
forthatdateby12:00thenextbusinessday.
2.Iftheproblemisdeterminedtobeinthelicensee'ssystemandis
notcorrectedbythecloseofthefirstbusinessdayfollowingthe
failure,thelicenseemustprovidetherequiredreportsasdetailedin
subdivision(B)(1),andmustbechargedafiftydollar($50.00)
reportingfailurepenalty,daily,untiltheerroriscorrected,or:
3.Iftheproblemisdeterminedtobeoutsidethelicensee'ssystem,
thelicenseemustprovidetherequiredreportsinsubdivision(B)
(1)andresubmitallsuchtransactionsviamodemwhentheerroris
corrected.
4.Ifalicenseeisunabletocapture,digitizeortransmitthe
photographsrequiredin3-15-9RECORDSREQUIRED
subdivision(9),thelicenseemustimmediatelytakeallrequired
photographswithastillcamera,cross-referencethephotographsto
thecorrecttransaction,andmakethepicturesavailabletothe
CountySheriffuponrequest.
5.Regardlessofthecauseororiginofthetechnicalproblemsthat
preventedthelicenseefromuploadingtheirreportabletransactions,
uponcorrectionoftheproblem,thelicenseeshalluploadevery
reportabletransactionfromeverybusinessdaytheproblemhad
existed.
6.Subdivision(B)(1)through(3)notwithstanding,thepolice
departmentmay,uponpresentationofextenuatingcircumstances,
delaytheimplementationofthedailyreportingpenalty.
3-15-11:RECEIPTREQUIRED.Everylicenseemustprovideareceipttotheparty
identifiedineveryreportabletransactionandmustmaintainaduplicateofthat
receiptforthree(3)years.Thereceiptmustincludeatleastthefollowing
information:
1.Thename,addressandtelephonenumberofthelicensedbusiness.
2.Thedateandtimetheitemwasreceivedbythelicensee.
3.Whethertheitemwaspawnedorsoldorthenatureofthetransaction.
4.Anaccuratedescriptionofeachitemreceivedincluding,butnotlimited
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page9
to,anytrademark,identificationnumber,serialnumber,modelnumber,
brandnameorotheridentifyingmarkonsuchanitem.
5.Thesignatureoruniqueidentifierofthelicenseeoremployeethat
conductedthetransaction.
6.Theamountadvancedorpaid.
7.Themonthlyandannualinterestrates,includingallpawnfeesand
charges.
8.Thelastregulardayofbusinessbywhichtheitemmustberedeemedby
thepledgerwithoutriskthattheitemwillbesold,andtheamount
necessarytoredeemthepawneditemonthatdate.
9.Thefullname,currentresidenceaddress,currentresidencetelephone
numberanddateofbirthofthepledgerorseller.
10.Theidentificationnumberandstateofissuefromanyofthefollowing
formsofidentificationoftheseller:
a.CurrentvalidMinnesotadriver'slicense.
b.CurrentvalidMinnesotaidentificationcard.
c.Currentvalidphotodriver'slicenseoridentificationcardissuedby
anotherstateorprovinceofCanada.
11.Descriptionofthepledgerorsellerincludingsex,approximateheight,
weight,race,colorofeyesandcolorofhair.
12.Thesignatureofthepledgerorseller.
13.Allprintedstatementsasrequiredbystatestatute325J.04subdivision2,
oranyotherapplicablestatutes.
3-15-12:REDEMPTIONPERIOD.
(A)Anypersonpledging,pawningordepositinganitemforsecuritymust
haveaminimumofninety(90)sixty(60)daysfromthedateofthat
transactiontoredeemtheitembeforeitmaybeforfeitedandsold.During
theninety(90)day holdingperiod,itemsmaynotberemovedfromthe
licensedlocationexceptasprovidedin3-15-19BUSINESSATONLY
ONEPLACE.Licenseesareprohibitedfromredeeminganyitemto
anyoneotherthanthepersontowhomthereceiptwasissuedor,toany
personidentifedinawrittenandnotarizedauthorizationtoredeemthe
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page10
propertyidentifiedinthereceipt,ortoapersonidentifiedinwritingbythe
pledgeratthetimeoftheinitialtransactionandsignedbythepledger,or
withapprovalofthepolicelicenseinspector.Writtenauthorizationfor
releaseofpropertytopersonsotherthanoriginalpledgermustbe
maintainedalongwithoriginaltransactionrecordinaccordancewith3-15-
9RECORDSREQUIREDsubdivision(10).
(B)Pawnbrokermustreturngoods,orprovidecompensationforlostor
damagedgoods,uponpaymentofthefullamountdue,unless:
1.The60-dayredemptionperiodhasexpired,or
2.Thegoodshavebeentakenintocustodybyacourtorbyalaw
enforcementofficeroragency.
3-15-13:HOLDINGPERIOD ONTRADEITEMS.Anyitempurchasedoracceptedin
tradebyalicensee,butnotinvolvedinapawntransaction,mustnotbesoldor
otherwisetransferredforthirty-one (301)daysfromthedateofthetransaction.
Anindividualmayredeemanitemseventy-two(72)hoursaftertheitemwas
receivedondeposit,excludingSundaysandlegalholidays atanytimeduringthe
holdingperiod.
3-15-14:COURTOR POLICEORDERTOHOLD/CONFISCATE PROPERTY.
Wheneveralawenforcementofficialfromanyagencynotifiesalicenseenotto
sellanitem,theitemmustnotbesoldorremovedfromthepremises.Thisinitial
orinvestigativeholdshallbeconfirmedinwritingwithinseventy-twohoursand
remainsineffectforfifteen(15)daysfromthedateofinitialnotification.The
SherifforSheriff’sdesigneemayinwritingextendaninvestigativeholdor
independentlyorderanitemheldforuptoninety(90)days,ororderthe
confiscationofanitemidentifiedasstoleorevidenceinacriminalcase.
(A)Investigativehold.Wheneveralawenforcementofficialfromanyagency
notifiesalicenseenottosellanitem,theitemmustnotbesoldorremoved
fromthepremises.Theinvestigativeholdshallbeconfirmedinwriting
bytheoriginatingagency withseventy-two (72)hoursandwillremainin
effectforfifteen(15)daysfromthedateofinitialnotificationoruntilthe
investigativeorderiscanceled,oruntilanordertohold/confiscateis
issued,pursuanttosubdivision(B),whichevercomesfirst.
(B)Ordertohold.Wheneverthechiefofpoliceorthechief'sdesignee,
notifiesalicenseenottosellanitem,theitemmustnotbesoldorremoved
fromthelicensedpremisesuntilauthorizedtobereleasedbythechiefor
thechief'sdesignee.Theordertoholdshallexpireninety(90)daysfrom
thedateitisplacedunlessthechiefofpoliceorthechief'sdesignee
determinestheholdisstillnecessaryandnotifiesthelicenseeinwriting.
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page11
(C)Ordertoconfiscate.Ifan itemisidentifiedasstolenorevidenceina
criminalcasethechieforchief'sdesigneemay:
1.Physicallyconfiscateandremoveitfromtheshop,pursuantto
writtenorderfromthechieforthechief'sdesignee,or
2.Placetheitemonholdorextend theholdasprovidedin
subdivision(B)andleaveitintheshop.
Whenanitemisconfiscated,thepersondoingsoshallprovide
identificationuponrequestofthelicensee,andshallprovidethelicensee
thenameandphonenumberoftheconfiscatingagencyandinvestigator
andthecasenumberrelatedtotheconfiscation.
Whenanordertohold/confiscateisnolongernecessary,thechiefof
policeorchief'sdesigneeshallsonotifythelicensee.
3-15-15:INSPECTIONOFITEMS.Atalltimesduringthetermsofthelicense,the
licensee mustallowlawenforcementofficialstoenterthepremiseswherethe
licensed businessislocated,includingalloff-sitestoragefacilitiesasauthorized
in3-15-19BUSINESSATONLYONEPLACE,duringnormalbusinesshours,
exceptinanemergencyforthepurposeofinspectingsuchpremisesand
inspectingtheitems,ware andmerchandiseandrecordsthereintoverify
compliancewiththischapterandotherapplicablelaws.
3-15-16:LABELREQUIRED.Licenseemustattachalabeltoeveryitematthetimeitis
pawned,purchasedorreceivedininventoryfromanyreportabletransaction.
Permanentlyrecordedonthislabelmustbethenumberornamethatidentifiesthe
transactionintheshop'srecords,thetransactiondate,thenameoftheitemandthe
descriptionorthemodelandserialnumberoftheitemasreportedtothepolice
departmentwhicheverisapplicableandthedatetheitemisoutofpawnorcanbe
sold,ifapplicable.Labelsshallnotbere-used.
3-15-17:PROHIBITEDACTS.
(A)Nopersonundertheageofeighteen(18)yearsmaypawnorsellor
attempttopawnorsellgoodswithanylicensee,normayanylicensee
receiveanygoodsfromapersonundertheageofeighteen(18)years.
(B)Nolicenseemayreceiveanygoodsfromapersonofunsoundmindoran
intoxicatedperson.
(C)Nolicenseemayreceiveanygoods,unlessthesellerpresents
identificationintheformofavaliddriver'slicense,avalidStateof
Minnesotaidentificationcard,orcurrentvalidphotodriver'slicenseor
identificationcardissuedbythestateofresidencyofthepersonfrom
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page12
whomtheitemwasreceived.
(D)Nolicenseemayreceiveanyitemofpropertythatpossessesanalteredor
obliteratedserialnumberoroperationidentificationnumberoranyitemof
propertythathashaditsserialnumberremoved.
(E)Nopersonmaypawn,pledge,sell,consign,leave,ordepositanyarticleof
propertynottheirown;norshallanypersonpawn,pledge,sell,consign,
leave,ordepositthepropertyofanother,whetherwithpermissionor
without;norshallanypersonpawn,pledge,sell,consign,leave,ordeposit
anyarticleofpropertyinwhichanotherpersonhasasecurityinterest;with
anylicensee.
(F)Nopersonseekingtopawn,pledge,sell,consign,leave,ordepositany
articleofpropertywithanylicenseeshallgiveafalseorfictitiousname,
norgiveafalsedateofbirth;norgiveafalseoroutofdateaddressof
residenceortelephonenumber;norpresentafalseoraltered
identification,ortheidentificationofanother;toanylicensee.
3-15-18:DENIAL,SUSPENSIONORREVOCATION.Anylicenseunderthischapter
maybedenied,suspendedorrevokedforoneormoreofthefollowingreasons:
1.Theproposedusedoesnotcomplywithanyapplicablezoningcode.
2.Theproposedusedoesnotcomplywithanyhealth,building,building
maintenanceorotherprovisionsofthisCodeofOrdinancesorstatelaw.
3.Theapplicantorlicenseehasfailedtocomplywithoneormoreprovisions
ofthischapter.
4.TheapplicantisnotacitizenoftheUnitedStatesoraresidentalien,or
uponwhomitisimpracticalorimpossibletoconductabackgroundor
financialinvestigationduetotheunavailabilityofinformation.
5.Fraud,misrepresentationorbriberyinsecuringorrenewingalicense.
6.Fraud,misrepresentationorfalsestatementsmadeintheapplicationand
investigationfor,orinthecourseof,theapplicant'sbusiness.
7.Violationwithintheprecedingfive(5)years,ofanylawrelatingtotheft,
damageortrespasstoproperty,saleofacontrolledsubstance,oroperation
ofabusiness.
8.Theownerofthepremiseslicensedortobelicensedwouldnotqualifyfor
alicenseunderthetermsofthischapter.
MONTICELLOCITYORDINANCETITLEIII/Chapter15/Page13
3-15-19:BUSINESSATONLYONEPLACE.Alicenseunderthischapterauthorizes
thelicenseetocarryonitsbusinessonlyatthepermanentplaceofbusiness
designatedinthelicense.However,uponwrittenrequest,thepoliceinspector
mayapproveanoff-sitelockedandsecuredstoragefacility.Thelicenseeshall
permitinspectionofthefacilityinaccordancewith3-15-15INSPECTIONOF
ITEMS.Allprovisionsofthischapterregardingrecordkeepingandreporting
applytothefacilityanditscontents.Propertyshallbestoredincompliancewith
allprovisionsofthecitycode.Thelicenseemusteitherownthebuildinginwhich
thebusinessisconducted,andanyapprovedoff-sitestoragefacility,orhavea
leaseonthebusinesspremisethatextendsformorethansix(6)months.
3-15-20:SEPARABILITY.Shouldanysection,subsection,clauseorotherprovisionof
thischapterbedeclaredbyacourtofcompetentjurisdictiontobeinvalid,such
decision shallnotaffectthevalidityoftheordinanceasawholeoranypartother
thanthepartsodeclaredinvalid.
(#356,10/10/00)
SUMMARYORDINANCENO.542A
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ASUMMARYORDINANCEAMENDINGTITLE3,CHAPTER15OFTHE
MONTICELLOCITYORDINANCERELATINGTOPAWNSHOPS
NOTICEISHEREBYGIVEN that,onJanuary9,2012,OrdinanceNo.542wasadopted
bytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof
OrdinanceNo.542,thefollowingSummaryOrdinanceNo.542Ahasbeenpreparedfor
publicationasauthorizedbystatelaw.
TheordinanceadoptedbytheCouncilamendsthePawnShopordinance,Title3,Chapter
15oftheMonticelloCityOrdinance.Thegeneralpurposeoftheordinanceamendmentisto
updaterulesandregulationsrelatedtooperationsofPawnShopsintheCityofMonticellowith
changesinthefollowingsections:
Definitions
ApplicationRequired
ApplicationExecution
PersonsIneligibleforaLicense
LicenseFees
RedemptionPeriod
HoldingPeriod
PoliceOrdertoHoldProperty
Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring
theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite
followingpublication.
APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello,
Minnesota,this9th dayofJanuary,2012.
CITYOFMONTICELLO
ClintHerbst,Mayor
ATTEST:
JeffO’NeillCityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
City of Monticello
PAWN BROKER’S APPLICATION/LICENSE
Business Name: ________________________________________________________________
Business Address: _____________________________________________, Monticello MN
Mailing/Billing Address: _________________________________________________________
________________________________________________________ Phone: _______________
Business Email: ________________________________________________________________
Applicant Name: ___________________________________________ DOB:_______________
Home Address: _________________________________________________________________
________________________________________________________ Phone: _______________
Please check the appropriate box: Renewal New Application
Please check all trade items that apply to your pawn shop business:
Guns Gold/Coins Other
If you checked “Guns”, please enclose a copy of your Federal License for an authorized firearms
dealer with this application.
Worker’s Compensation: Minnesota Statutes 176.182 requires acceptable evidence of
compliance with the Workers’ Compensation insurance program. Please enclose an insurance
certificate for your business showing that you have Work Comp insurance for the period of this
license application (Jan 1 – December 31). In lieu of a certificate, you can list the following:
Name of Insurance Company:
Policy Number:
Dates of coverage:
If you have no employees and are not required to carry Work Comp insurance, check here.
VERIFICATION BY APPLICANT:
I agree to abide by federal, state and local laws, ordinances and regulations pertaining to pawn
shops and this license. I further agree to provide the Wright County Sheriff’s Department,
provider of law enforcement services for the City of Monticello, with all records as required
under city ordinance and state law. I further agree to participate in the electronic pawn record
system utilized by the City of Monticello and Wright County Sheriff’s Department.
Signature:________________________________________ Date: ______________________
Print Name: __________________________________ Title: __________________________
City of Monticello
PAWN BROKER’S APPLICATION/LICENSE
New Applicants – please complete the following section in addition to first page:
Federal Business ID: _______________________ State Sales Tax ID: __________________
Check one: U.S. Citizen Resident alien
Owner/Partnership/Corporation - list officers (first/middle/last name), titles, dates of birth and
addresses:
Name and Address of all persons having a financial interest in this business (if different than
above):
For all applicants, list licenses currently held, such as pawnbroker, precious metal dealer, federal
firearms, etc. Indicate whether an applicant has been denied or had such a license revoked or
suspended, and include explanation.
List name of manager, if applicable.
List any other pawn shop businesses owned or managed by the applicant and their location:
If applicant has ever used or been known by another name(s), please list them and information
concerning dates and places used:
Street Addresses at which applicant has lived in the past 5 years:
List name, type and location of businesses and occupations in which applicant was engaged in
the past 5 years:
List name and address of employers and partners for the past 5 years:
Has applicant ever been convicted of a felony, crime or violation? If so, please describe offense,
date and place.
New pawn shop businesses must provide copies of one of the following:
1) Individual Proprietor – State Business License/Certificate
2) Partnership - Partnership Agreement and Trade Name Certificate
3) Corporation – Certificate or Articles of Incorporation and By-laws
Pawn shop business applicants are required to provide City with a $5,000 bond which must
remain in effect during the existence of the business and in accordance with City ordinance.
Background Check is required of all applicants/owners prior to issuance of license – each must
complete consent form and return to City HR Director to conduct search.
City of Monticello
PAWN BROKER’S APPLICATION/LICENSE
Verification by Wright County Sheriff’s Department:
Please list any violations, misdemeanors or felonies by the above-named applicant(s):
Please list any concerns or issues for this Pawn Shop business operations conducted within the
City of Monticello:
Sheriff Signature: ________________________________________ Date: _________________
Verification by City of Monticello Finance Department:
The account for this business has no past due invoices
The last payment received on this account was ________________________ (date).
The account for this business has the following outstanding invoices:
Finance Director Signature: ________________________________ Date: ________________
Approvals:
This application/renewal was approved by the Monticello City Council on ________________.
Pawn Shop License fee ($25) --- Date Paid: ______________ Receipt #: ______________
Signature: ________________________________________ Date: _____________________
Title: _________________________________________
(Approval is valid when signed and License must be displayed in place of business)
CityCouncilAgenda:1/09/2012
1
5G.Considerationofapproving2012WrightCountyAnnualHighwayMaintenance
Agreement.(BP,TM)
A.REFERENCEANDBACKGROUND:
TheAnnualMaintenanceAgreementwithWrightCountyforsnowandicecontrolisup
forrenewal.Itisvirtuallyunchangedfromlastyearprecludingcompensation.This
includesportionsofCSAH75runningfromWillowStreeteasttotheintersectionof
CSAH18.ItalsoincludessnowandicecontrolonaportionofCSAH39Westfromthe
CityPublicWorksFacilitytothejunctionofCSAH75(Broadway)andashortsectionof
CR117,approximatelytwo-tenthsofamilelongrunningnorthfrom85th Avenue.The
increasefrom2011to2012maintenancecontractrespectivelyis$4,026.10.
A1.BudgetImpact:ThepaymentfromWrightCountythisyearamountsto
$23,084.76.ThispaymentismadetotheCityinDecemberofthecontracted
year.Additionalexpensesarebudgetedin“SnowandIce”.
A2.StaffWorkloadImpact:Thereislittleimpactonstaffworkloadduetono
changesinthiscontract.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethe2012MaintenanceAgreementwithWrightCountyas
enclosedwithcompensationat$23,084.76.
2.Motiontodenythenewagreementwiththecountyforannualmaintenanceof
snowandiceremoval.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1,thatCityCouncilapprovesthe2012Maintenance
AgreementwithWrightCounty.
D.SUPPORTINGDATA:
LetterfromWrightCountydated12-19-11
2012WrightCountyHighwayMaintenanceAgreement
CityCouncilAgenda:1/9/12
1
5H.ConsiderationofapprovingFederalfundingapplicationforTH25/CSAH75
IntersectionImprovements (BW/JO)
A.REFERENCEANDBACKGROUND:
TheCityofMonticello,asaStateAidCity,participatesinthedistributionofFederal
fundsforlocalprojectsthroughtheLocalSurfaceTransportationProgram.Thisisa
competitivefundingprocessthroughwhichwehavepreviouslybeenawardedfundsfor
theCSAH75pathwayprojectandtheI-94pedestrianoverpassatCSAH18.However,it
hasbeenawhilesincewereceivedsuchfundingsincehavenothadanyrecentroadway
orpathwayprojectsthatrankedhighenough.Wethereforefeelweareinagoodposition
toreceiveFederalfundingononeofournextprojectsthatwouldrankhighenough.
LastyeartheCitysubmittedaFederalfundingapplicationthroughthisprogramforthe
sameTH25/CSAH75IntersectionImprovementsbuttheprojectdidn’trankhighenough
andwasthereforedeniedfunding.Partoftheproblemwasduetotheapplicationforms
beingusedatthetime,aswellasthefactthatwedidn’tresearchotherfundingsources
first.Torectifythis,theCityEngineermetwithothermembersoftheCentralMinnesota
AreaTransportationPartnershiponseveraloccasionsin2011torevisetheapplication
formstoallowintersectionprojectssuchasourstoscorebetter.Wealsoresearched
otheravailablefundingsourcesinadvanceofthisyear’sapplication.Whilenoneofthe
otherfundingsourceshadfundsforourprojectwewillstilllisttheminourapplication.
WiththerecentreconstructionoftheNEquadrantoftheTH25/CSAH75intersection,
wecompletedsomeoftheimprovementsneededfortheultimateconfigurationofthis
intersection.Webelievethattheultimatebuild-outprojecthastherightcombinationof
CountyandMn/DOTsupport,aswellasthenecessarycongestionrelief,safetyandother
benefitstoproveithasthenecessarylocalandregionalbenefitsneededforsecuring
Federalfunding.
Theproposedintersectionimprovementswillalsogreatlyimprovetheaccessibilityofthe
downtownarea,andwillallowbettermovementthroughdowntownforlocaland
regionaltraffic.Thisproject,combinedwiththerecentreconstructionoftheTH25/CR
11intersectionlastyear,willsignificantlyreducecongestiononTH25.
TheTH25/CSAH75intersectionimprovementscurrentlybeingproposedforFederal
fundingareshownonFigure1whichisattachedassupportingdata.Thislayoutmirrors
thelayoutapprovedbyCouncilin2010forsubmissiontotheMinnesotaDepartmentof
Transportation(Mn/DOT)fortheirreviewandapproval,alongwiththeaccompanying
IntersectionControlEvaluation(ICE)report.Westillhavenotreceivedformal
commentsfromMn/DOTregardingtheirreviewoftheStaffApprovedLayoutand/or
ICEReport,butwefullyanticipateMn/DOTwillhaveveryfewcommentsontheitems
assubmitted,ifany.
WSBhasestimatedthecostsforconstructingtheintersectionimprovementsasfollows:
CityCouncilAgenda:1/9/12
2
ConstructionCosts=$1,650,000
IndirectCosts(30%)=$495,000
TotalProjectCost=$2,145,000
Theoriginaloverallcostfortheseimprovementswasestimatedat$2,665,000butthe
Cityhassubsequentlyspentmorethan$450,000tocompletetheNEQuadrant
Improvements.Theestimatedcostsabovedonotaccountforright-of-wayacquisition,
whichwillprimarilyinvolvetheSEintersectionarea.
TheestimatedconstructionprojectcostsplitbetweenTH25andCSAH75is$990,000
and$660,000respectively.However,duetothe80%Federalfundingoftheconstruction
cost,thetotalprojectcostcouldbereducedbyaround$1,320,000dollars,whichwill
makethecostsplitsmuchmoreacceptable.Becausethefundingisin2015dollars,we
haveincreasedthecostsassuminga2015constructiondate.However,itispossibleto
advancethefundingtocompletetheprojectsoonerifdesired.
IftheCityissuccessfulinsecuringFederalfundingfortheseimprovements,thefunding
splitcouldbeashighas80%Federalfundingwitha20%localmatch.BecauseFederal
fundingisinvolvedtheCitywouldberequiredtocompleteanEnvironmental
Assessment(EA)fortheproject,whichisestimatedtocostaround$20,000.Inaddition,
onlyconstructioncostsareeligibleforFederalfundingsoallengineeringdesignwork,
anynecessaryenvironmentaldocumentation,andallcostsassociatedwithright-of-way
acquisitionwouldbetheCity’sresponsibilitytocover,overandabovethe20%local
match.
ApplicationsareduetoMn/DOTbyJanuary13,2012.Theapplicationswillthenbe
reviewedagainstallotherapplicationsbytheRegion7WestTransportationAdvisory
CommitteeinFebruaryof2012,atwhichtimetheywillberankedandfundingwillbe
distributedaccordingly.
WSBandAssociatesassistedincompletingtheapplicationbuttheircostswereminimal
sincetheapplicationwaspreviouslycompleted.IfCouncilapprovestheapplicationit
willbesubmittedtoMn/DOTbytheJanuary13th deadline.
StaffpreviouslymetwithMn/DOTandWrightCountytodiscussthepotentialforthem
tocontributetotheseimprovements.Mn/DOTsaidtheywouldbewillingtolookatthe
improvementstoseewhatbenefittheyfelttheprojectwouldprovidetoTH25,butthey
feltanycontributionswouldbeminimalatbest.WrightCountysaidtheydidnothave
anyfundssetasidetoassistwiththisproject.IfwearegrantedanyFederalfundswewill
againapproachbothagenciestorequestfundingcontributions.
ThetimingofthisprojectwillworkwellwiththeimplementationoftheEmbracing
DowntownPlan.Byusingthedetailedmarketdataandconnectionstotheprivatesector
affordedbytheMcCombsGroupitwouldbeourhopetoattractabusinesstotheSE
quadrant(block34)inconjunctionwiththedowntownredevelopmentplanningeffort.
CityCouncilAgenda:1/9/12
3
ExcessTIFfundsmaybeavailabletopayforlandacquisitionneeds.Thiswillneedtobe
discussedfurtherwiththeEconomicDevelopmentAuthority.
A1.BudgetImpact:Theestimatedcosttopreparetheapplicationislessthan
$2,000,whichwillbetakenoutoftheEngineeringconsultantbudget.
A2.StaffWorkloadImpact:TheCityEngineerandWSBandAssociatesspent
roughly20hourspreparingtheapplication.
B.ALTERNATIVEACTIONS:
1.MotionapprovingsubmittalofFederalfundingapplicationforTH25/CSAH75
IntersectionImprovements.
2.MotiondenyingapprovaltosubmitFederalfundingapplicationforTH25/CSAH
75IntersectionImprovements.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternativeActionNo.1.
SecuringFederalfundingforupto80%oftheconstructioncostsforthisprojectwill
allowtheCitytocompletethereconstructionofthisintersectionatminimallocal
expense.ByreducingtrafficcongestiononTH25andCSAH75,theCitywillhave
addressedamajordeterrentformanycustomersofourdowntownbusinessesthereby
promotingthecontinuedredevelopmentofourcoredowntownarea.Furthermore,this
improvementprojectandtheassociatedtimingwillcoordinatenicelywiththeEmbracing
DowntownPlanimplementation.
D.SUPPORTINGDATA:
Figure1–ProposedTH25/CSAH75IntersectionImprovements
FederalTransportationFundingSolicitationLetterdated10/20/11
CityCouncilAgenda:01/09/12
1
5I.ConsiderationadoptingResolution#2012-007approvingFederalTransportation
EnhancementfundingapplicationforMonticelloGreatRiverTrailwaysand
TrailheadImprovements(CSAH75pathway)(AS/BW)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoapprovearesolutionofsupportforapplicationforFederal
TransportationEnhancementgrantfundingforthetrailssegmentsassociatedwiththe
westCSAH75area.ForthepurposesoftheTransportationEnhancementgrant,theplan
isreferredtoastheMonticelloGreatRiverTrailways&TrailheadImprovements.The
applicationdeadlineforfundingisJanuary13th,2012.
Previously,theCityCouncilhadreviewedatrailplanillustratingfourtrailsegmentsin
theCSAH75area.Eachofthefoursegmentsconnectedtothenowcompletepedestrian
underpassfacility.Inrelationshiptothatplan,theCouncilpreviouslyauthorizedthe
constructionoftheunderpassitselfandtheapplicationforDNRgrantsforconstruction
oftrailsegmentsidentifiedas1,2,and3onthetrailplan.
InlateDecember,theCityofMonticelloreceivedconfirmationthatithadreceivedthe
fullrequestedStatematchfundingthroughtheDNRLocalTrailprogramfortrail
segments1and2,totaling$67,000.Thetotalestimatedcostforsegments1and2is
$134,000.TheDNRgrantawardsdidnotincludefundingforsegment3.TheCitydid
notapplyforfundingforsegment4withtheDNRprocess.
Fortunately,thisStategrantfundingcanserveasthelocalmatchtoanyfundingreceived
undertheFederalTransportationEnhancementgrant.WithCouncil’sauthorization,staff
willproceedwiththisfederalgrantapplicationandifawardedfullfundingrequested
throughthefederalgrant,theCitywouldthenhavenolocalcontributionforthetrail
constructioncostsforsegments1and2.
Inadditiontoapplicationforsegments1and2,staffwouldproposethattheFederal
Transportationgrantapplicationincludesegments3and4,aswellasasmalltrailhead
facilitytobelocatedadjacenttosegment2.Ifawardedfullfunding,thetotallocalshare
forsegments3,4,andthetrailheadisestimatedat$68,360asillustratedinthetable
below.
FundingUnderSuccessfulTEGrantApplication
PlanComponent FundingSource
CityState(DNRGrants)Federal(TEGrant)
Segment1$0 $31,000(50%)$31,000(50%)
Segment2$0 $36,000(50%)$36,000(50%)
Segment3$6,000(20%)$24,000(80%)
Segment4$56,000(50%)$56,000(50%)
Trailhead$6,360(20%)$25,440(80%)
TOTAL$68,360 $67,000 $172,440
CityCouncilAgenda:01/09/12
2
Tobeclear,theapplicationforfederalfundingsourcesrequestedinthisitemisforthe
trailimprovementsasshownontheconceptplanandwouldreducethelocalcontribution
fortrailsegments1and2to$0andthelocalmatchrequirementforsegment3andthe
trailheadfacilityto20%.Staffisproposingtoapplyfor50%fundingforsegment4in
ordertokeepthegrantapplicationcompetitiveandbecausethatparticularsegmenthasa
highprobabilitytobefundedinasubsequentDNRgrantapplication.Inaddition,
becausethefederalgrantisafiscalyear2016program,theCityhasthreeyearsto
developlocalmatchfundingsourcesfortheremaining$68,360.
IftheCityissuccessfulandreceivesTransportationEnhancementfundingforeachof
thesefiveplancomponents,theCitywillthenapplyfor2013DNRgrantsforthebalance
offundingneededtocompleteconstructionofsegments3,4andthetrailheadfacility.
Similartosegments1and2,shouldtheCityreceivebothfederalandDNRfunding,the
Citycouldpotentiallyhavenolocalcontributionfortrailsandtrailheadconstruction.
Thus,theabovefundingtablechangesasfollows:
FundingUnderSuccessfulTEGrantApplication
PlanComponent FundingSource
CityState(DNRGrants)Federal(TEGrant)
Segment1$0 $31,000(50%)$31,000(50%)
Segment2$0 $36,000(50%)$36,000(50%)
Segment3$0 $6,000(20%)$24,000(80%)
Segment4$0 $56,000(50%)$56,000(50%)
Trailhead$0 $6,360(20%)$25,440(80%)
TOTAL$0 $,000 $284,440
TheDNRgrantdoesrequirethattheCitycompletetrailsegments1and2priortoJune
2013,whilethefederalgrantwouldnotprovidefundinguntilJuneof2015.Thefederal
grantdoeshavea“pay-back”provision,whichwouldallowtheCitytoconstructthe
trailsby2013andreceivepaybackforthefederalportion.
Therewillbeindirectcostsassociatedwiththetrailprojectthatarenoteligibleforeither
DNRorfederalgrantfunding.Thesecostsincludethepreparationofplansand
specifications,anyarcheologicaldocumentsrequiredunderthefederalgrant,thelegal
costsforpreparationofeasementdocuments,aswellasanystafflaborandgrant
administration.Tocompletethefullprojectasshown,thesecostsareestimatedat
$30,000.Asnotedabove,staffwillalsopursuelocalsponsorshipsoverthenexttwo
yearstooffsetthosecosts.IfsuccessfulinthefederalTransportationEnhancementgrant
application,Councilalsohastheoptiontobudgetforthesecostsoverthenextthree
years.
Staffcontinuestoworkthroughtheactualrequiredpondingareafortheconstructionof
thetrailsystem.Pondingcostsarenotproposedforinclusionwiththefederal
CityCouncilAgenda:01/09/12
3
application,duetootherpotentialfundingsourcesandtheneedtokeepthisapplication
costcompetitive.
CityrecentlymetwithrepresentativesfromXcelEnergyregardingtheproposalas
presented.XcelEnergystatedthattheycontinuetosupportthisprojectandwillwork
withtheCitytoobtainthenecessarytrailandpondingeasements.
TheWrightCountyParksDepartmenthasalsoprovidedaletterofsupporttotheCityfor
thisgrantapplication.WiththepastDNRgrantapplications,theWrightCounty
HighwayDepartmentalsoprovidedaletterofsupportforthisproject.
Intermsofthepublicbenefitofthisproject,constructionofthetrailplanasproposed
willprovidemulti-facetedbenefittothecommunity(andbeyond)byproviding:
Asafertrailwayroute:Thepedestrianunderpassprovidestheonlycontrolled
crossingwestofPinewoodElementarySchool.Thecompletionofthegrade-
separatedcrossingremovedaseriousbarriertosafepedestrianandbikecrossingfor
thewesternareaofMonticello.Thetrailsegmentsincludedforconsiderationwith
thisapplicationprovideneededconnectiontothisunderpasstofurtheradvanceuser
safety.
Acompletedconnectionofthistrailtoagrade-separatedcrossingwouldallow
pedestriansandbicyclistsusingthepathwayonthesouthsideofCSAH75tosafely
crossunderCSAH75toaccessMontissippiPark,andvice-versa.TheBroadway
trailistheCity’slongestandmost-usedtrailway.Noothergrade-separatedcrossing
existstoprovidepedestriansandcyclistspassagebetweentheareasnorthandsouth
ofCSAH75.
Connectiontolargerscenicandrecreationaltrailsystems:Theplan
proposedwiththisapplicationofferstheintegrationoftheMonticello’sexisting
pathwaysintolargersystemsasfollows.
o MississippiRiverTrail–CSAH75andMonticello’sRiverStreetare
thedesignatedroutesforthenewlydevelopedNationalMississippi
RiverTrail.Theconstructionoftheproposedtrailsegments,
particularlySegments1and4willfacilitateasafer,moreeasily
understoodMRTroutethroughMonticello.
o Regional/WrightCountyTrails–IthasbeenconfirmedthatWright
CountywillwidentheshouldersofCSAH75fromMonticelloto
ClearwateronthenorthsideofCSAH75in2012.Makingtheconnection
fromthenewunderpassviasegment4throughtotheshoulderofCSAH75
willsupportthiscountyandregionalsystem.
o MontissippiParkandLocalParkTrails–TheproposedSegment2
wouldallowpedestriansandbicyliststoaccessMontissippiParkfrom
CityCouncilAgenda:01/09/12
4
theproposedpathwayonthesouthsideofCSAH75andviathe
underpass.Segment2alsoprovidesaccesstoandfromtheproposed
trailheadfacility.
o RiverStreetTrail–Monticello’sprimaryriverrouteisanon-roadtrail
thatprovidesscenicviewsoftheMississippiRiverandaccessto4local
parks.Segments1and2provideneededconnectionstothistrail.
Acontiguousintermodaltransportationsystem–Thetrailsegments
provideneededmulti-modalaccesstoemployment,education,andhousing
centers.Althoughexistingvehicularaccessisinplacetofacilitiesinand
aroundtheplanarea,pathwayconnectionsarenotavailableinanycontiguous
segments.ThisisespeciallyimportantasMonticello’sadoptedPark&
PathwayPlanstatesagoalofproviding“Moreemphasisonpathway
development,includingcontinuity,increasedoptionsandloops,and
connectionstoparks,businessareas,andschools.”
Usertrailheadandinterpretivefacility –Thetrailplanproposestofund
theconstructionofasmalltrailhead.Thefacilitywillincludeagravelparking
areaforapproximately20vehicles,alongwithtrailanddriveaisleconnections.
Thetrailheadwillincludeakiosktoprovidethetrailuserwithinformationon
theMississippiRiverTrail,theGreatRiverRoadScenicBywayand
local/Countyparkfacilities.ProjectpartnerXcelEnergyhasalreadyindicated
interestinassistingtheCitywiththiscomponentoftheplan.
Insummary,theapplicationforfederalfundinggivestheCitytheopportunityto
greatlyreduceitsfinancialcontributiontothisproject,whilemeetingthegoalsstated
inthe2011Park&PathwayPlanandthe2011TransportationPlan.Bothofthese
documentsplaceemphasisontheneedforanintermodalsystemoftransportation
options.
Thissystemwillutilizeexistingcapitalimprovementsandinfrastructure,suchasparks
andgrade-separatedcrossings,andenhancethesefacilitieswithcontinued
improvementsinsafety,connectionanddesign.
A1.BudgetImpact:Theonlycostsassociatedwiththisgrantapplicationarethe
preparationofanupdatedconceptmaptoincludetheproposedtrailhead
configurationandminorprint/copycosts.Thesecostsareestimatedat$500,
whichwillbetakenfromtheCommunityDevelopmentengineeringlineitem.
A2.StaffWorkloadImpact:Citystaffispreparingthegrantapplicationand
estimatesthetotalamountofstafftimeatapproximately5hours.
CityCouncilAgenda:01/09/12
5
B.ALTERNATIVEACTIONS:
1.MotionadoptingResolution#2012-007authorizingapplicationforFederal
TransportationEnhancementFundsfortheCSAH75pathwayimprovementsas
proposed.
2.MotiondenyingpreparationofapplicationforFederalTransportationEnhancement
FundsfortheCSAH75pathwayimprovementsatthistime.
C.STAFFRECOMMENDATION:
Staffsupportstheapplicationforfederalfunding.Staffbelievesthattheprojectwould
provideamajorrecreationalopportunityforMonticelloresidents,aswellascritical
linkagestocounty,regionalandstatesystems,whichcanonlyservetobenefitthe
Monticello.Applicationforfederalfundinghasthepotentialtoprovideasecondmajor
fundingstreamforthisproject,substantiallyreducingbudgetimpact.
Ifagrant(s)wasawardedtotheCityandtheCitychosenottomoveforwardwiththe
improvementsassociatedwiththegrant(s)thentheCitycansimplydenyacceptingthe
grant(s).
D.SUPPORTINGDATA:
Resolution#2012-007
Figure2–ProposedCSAH75UnderpassandPathwayImprovements
DNRGrantAwardLetters,2012LocalTrails
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-007
SUPPORTINGREQUESTFORFUNDINGAPPROPRIATIONS
FROMTHEFEDERALTRANSPORATIONENHANCEMENTPROGRAM
ASASPONSORINGAGENCY
WHEREAS,theCityofMonticellodesirestoobtainfundingforsystemoftrailconnectionsand
atrailheadfacilityalongCSAH75West,identifiedastheMonticelloGreatRiverTrailways&
Trailheadarea;and
WHEREAS,theMonticelloCityCouncilsupportsapplicationforTransportationEnhancement
FundingProgramtobesubmittedtotheMNDepartmentofTransportation;and
WHEREAS,theCityofMonticellorecognizesthatthereisatwentypercent(20%)match
requirementforthefundingprogram;and
WHEREAS,theFederalHighwayAdministration(FHWA)requiresthatstatesagreetooperate
andmaintainfacilitiesconstructedwithfederaltransportationfundsfortheusefullifeofthe
improvementandnotchangetheuseofrightofwayacquiredwithoutpriorapprovalfromthe
FHWA;and
WHEREAS,TransportationEnhancementprojectsreceivefederalfundingfromtheSurface
TransportationProgram(STP)oftheTransportationEquityAct:ALegacyforUsers(SAFETEA-
LU);
NOW,THEREFOREBEITRESOLVED,thattheCityofMonticelloshallactassponsoring
agencyfora“TransportationEnhancements”projectidentifiedasMonticelloGreatRiver
Trailways&Trailheadandacknowledgesherewiththatitiswillingtobetheprojectsponsor,
knowingfullwellthatsuchsponsorshipincludesawillingnesstosecureandguaranteethelocal
shareofcostsassociatedwiththisprojectandresponsibilityforseeingthisprojectthroughtoits
completion,withcomplianceofallapplicablelaws,rulesandregulations.
BEITFURTHERRESOLVED thatCityEngineerBruceWestbyisherebyauthorizedtoactas
agentonbehalfofthisapplicant.
BEITFURTHERRESOLVED,theProjectSponsorherebyagreestoassumefullresponsibility
forassuringtheoperationandmaintenanceofpropertyandfacilitiesrelatedtotheaforementioned
transportationenhancementprojectwillbefaithfullyexecutedbytheappropriateresponsible
parties.
ADOPTEDBY theMonticelloCityCouncilonthis9th dayofJanuary,2012.
CITYOFMONTICELLO
__________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
Iherebycertifythattheforegoingisatrueandcorrectcopyofaresolutiondulypassed,
adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingonJanuary9th,
2012,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
CityCouncilAgenda:01/09/12
1
5J.ConsiderationofadoptingResolution#2011-008approvingaSimpleSubdivision
andAdministrativeLotCombinationinaB-4(RegionalBusiness)DistrictforLots
10,18and19ofAuditor’sSubdivisionNo.1;Applicant:MillsProperties (AS)
A.REFERENCE AND BACKGROUND:
CouncilisaskedtoapproveaSimpleSubdivisionandAdministrativeLotCombination
forthepropertiesassociatedwiththeMillsAdditionprojectasahousekeepingaction.
ThesubjectsitesarelocatedoneastChelseaRoad,westofCSAH18.
In2007,theCityreceivedarequestfromtheapplicant’sattorneytoprocessasimple
subdivisionfortaxpurposesfortheexistingparcels.Aletterauthorizingthesplitwas
subsequentlysenttotheWrightCountyAuditor’sofficein2007,andassuch,for
taxationpurposes,theparcelsplitandcombinationhasbeenachieved.Theattached
aerialimageillustratestheparcelconfigurationasrequestedunderthisapplicationfor
subdivisionandcombination.
However,althoughCityordinancecallsoutadministrativeapprovalforsimple
subdivisionactionssuchasthese,theordinancealsorequiresthatsuchsubdivisionsbe
placedontheCouncilagendaforapproval.Instaff’sreviewoftheMillsfile,staffisnot
abletofinddocumentationthatCouncilreviewoccurred.
Assuch,staffisaskingCounciltotakeformalactiontoapprovetheadministrative
subdivisionandcombinationatthistime.Thesubdivisionordinancedoesnotcallout
anyexpirationforCouncilactiononsuchrequests,andassuch,Councilactionis
appropriateasamatterofproperdocumentation.
TherequestisconsistentwiththeComprehensivePlanandapplicablezoningregulations,
andwithpastactiononrequestsfortheseparcels.WithCouncilactionrelativetothelot
splitandcombination,thesubdivisionwillalsobecomecompliantwithsubdivision
ordinance.
ANALYSIS
Thesimplesubdivisionforthenorthernparcelessentiallysplitsa2.58acrelotfromLot
10ofAuditor’sSubdivisionNo.1,consistentwiththeboundariesproposedbythe
preliminaryplat.ThisparcelservesastheproposedsiteoftheMillsFleetcarwash
facility.
Thelotcombinationactionisrequestedtocreatea34.7acreparceloutofthree3parcels
plattedasLots10,18and19,Auditor’sSubdivisionNo.1whichisproposedtoserveas
themainstoresite.Theaerialimageattachedillustratestheproperconfigurationofthe
parcels.
Process.TheCityofMonticello’sSubdivisionOrdinanceallowsforthesubdivisionof
propertiesandtheadministrativecombinationsbymetesandboundsforlotsofrecord.
CityCouncilAgenda:01/09/12
2
Inthiscase,thesimplesubdivisionandlotcombinationareconcurrentactionswhich
essentiallyactasanadministrativelotlineadjustments.
ComprehensivePlan.Thesubjectsiteisguidedas“PlacestoShop”,whichisa
commerciallandusedesignationintheComprehensivePlan.
Zoning.ThesiteiszonedB-4,RegionalBusiness.ThepurposeoftheB-4,Regional
Businessdistrictistoprovideforandlimittheestablishmentofmotorvehicleorientedor
dependentcommercialandserviceactivities.
FutureAction.Atthetimetheapplicantsseektodevelop,finalplattingwillberequired
(toincluderequireddrainageandutilityeasementsforallparcels)andexecuted
developmentcontractrelatingtotheplatandapprovedPUDwillberequired.
A1.BudgetImpact:None.
A2.StaffImpact:None.
B.ALTERNATIVE ACTIONS:
1.MotiontoadoptResolution#2012-008toapprovetherequestforSimple
SubdivisionandAdministrativeLotCombinationasrequested,basedonafinding
thattheproposedarrangementisconsistentwithpastCityreviewforthesubject
parcels,theintentoftheB-4(RegionalBusiness)District,andtheComprehensive
Plan.
2.MotiontodenytherequestforSimpleSubdivisionandAdministrativeLot
Combination,basedonafindingtobemadebytheCityCouncil.
C.STAFF RECOMMENDATION:
StaffrecommendsAlternative#1forapprovaloftheSimpleSubdivisionand
AdministrativeLotCombinationaspresented.
D.SUPPORTINGDATA:
Resolution#2012-008
ExhibitA:CurrentAerialParcelImage
ExhibitB:PlatofAuditor’sSubdivisionNo.1
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-008
APPROVINGASIMPLESUBDIVISIONANDLOTCOMBINATIONOFLOTS10,18,
AND19OFAUDITOR’SSUBDIVISIONNO.1INACCORDANCEWITH
MONTICELLOZONINGORDINANCEREQUIREMENTS
APPLICANT:MILLSFLEETFARM
WHEREAS,in2007,WrightCountywasrequestedtocreateasimplesubdivisionandlot
combinationofpreliminaryplattedparcelsinadvanceofafinalplatfortheMillsFleetFarm
parcels(155-011-000101and155-011-000171);and
WHEREAS,WrightCountysubsequentlycreatedasimplesubdivisionandlotrecombination
consistingofthefollowinglegaldescriptions:
PARCEL1(SouthofChelseaRoad-155-011-000190):
ThatpartofLots10,18and19AUDITOR’SSUBDIVISIONNO.ONElyingEastofthe
platsofMONTICELLOCOMMERCECENTERFIRSTADDITION,MONTICELLO
COMMERCECENTERTHIRDADDITIONandMONTICELLOCOMMERCE
CENTERFIFTHADDITIONandlyingWestoftheplatofMONTICELLO
COMMERCECENTERSIXTHADDITIONbeingpartoftheNorthwestquarterof
Section13,Township121,Range25,WrightCounty,Minnesotawhichlies
southwesterlyofthefollowingdescribedline:Commencingatthenorthwestcornerof
saidNorthwestQuarter;thenceonanassumedbearingofSouth1degree14minutes38
secondsWestalongtheWestlineofsaidNorthwestQuarteradistanceof708.88feetto
thepointofbeginningofthelinetobedescribed;thenceSouth63degrees32minutes35
secondsEast,adistanceof4016.29feetandthereterminating.
PARCEL2(NorthofChelseaRoad–155-011-000102):
ThatpartofLot10,AUDITOR’SSUBDIVISIONNO.ONE,accordingtotherecorded
platthereof,onfileintheWrightCountyMinnesotaRecorder’sOffice,beingpartofthe
NorthwestQuarteroftheNorthwestQuarter,Section13,Township121,Range25,said
WrightCounty,describedasfollows:BeginningatthemosteasterlycornerofLot1,
Block1,MONTICLLOCOMMERCECENTERSECONDADDITION,accordingtothe
recordedplatthereof,onfileinsaidWrightCountyRecorder’sOffice,thenceSouth26
degrees27minutes25secondsWest,bearingbasedonsaidMONTICELLO
COMMERCECENTERSECONDADDITION,547.34feetalongtheeasterlylineof
saidLot1anditssouthwesterlyextensiontothecenterlineofCHELSEAROAD
accordingtoDocumentNo.379144onfileinsaidWrightCountyRecorder’sOffice;
thenceSouth63degrees32minutes35secondsEast205.00feetalongsaidcenterlineof
ChelseaRoad;thenceNorth26degrees27minutes25secondsEast547.24feettothe
southwesterlyrightofwaylineofInterstateNo.94;thenceNorth63degrees30minutes
56secondsWest205.00feetalongsaidsouthwesterlyrightofwaylineofInterstateNo.
94tothepointofbeginning.
SubjecttotherightofwayforChelseaRoad,andalsosubjecttoothereasements,
reservationsorrestrictionsofrecord,ifany.
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA,thattheCityCouncilherebyauthorizesasimplesubdivisionandadministrative
lotcombinationoftheabove-statedparcels.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofJanuary,2012.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:1/09/12
1
5K.Considerationofacceptingquotesandawardingcontractforimprovementstothe
maintenanceshopventilationsystematthePublicWorksFacility (TM,BP)
A.REFERENCEANDBACKGROUND:
StaffwouldlikeCounciltoconsiderupdatingtheexistingventilationsystematthePublic
WorksDepartmentmaintenanceshop.Theoriginalventilationsystemwasinstalled
whentheshopwasbuiltin1975.In1995,adjacenttotheshop,awashbayand
administrationbuildingwasaddedtothefacility;however,theexhaustventilationsystem
wasnotupdatedatthattime.Asdesigned theexistingsystemdoesn’tproducethe
requiredairflowCFM(cubicfeetperminute)thatisnecessarytoexhaustproperly.
Additionally,muchmoreweldingisbeingperformedintheshopthanin1975,when
therewasnotafumeexhaustsysteminplaceforwelding.
OursafetyrepresentativefromMMUAhasidentifiedthissituationasapotentialOSHA
matterwithlikelyfinesandimmediatecorrectionsbeingrequired,asoursystemdoesnot
meetthehealthstandardsoftoday.Thereisconcernasstaffintheadministrationarea
cansmellfumesfromtheseactivitiesandhavecomplainedofheadachesandfeelingill
relatedtothisissueandpersonsintheshoparenotprotectedastheyshouldbe.
Theproblemliesinthefactthatexhaustisbeingexpelledwhilevehiclesareexitingthe
buildingorwhilemaintenanceisbeingperformedonequipment.Thebestwaytoprotect
ourpersonnelfromtheseharmfulgasesistocapturethefumesatthesourcebycollecting
exhaustfromdieselandgasvehicles,dieselequipment,weldingandfabricationfumes
fromthebuildinginthecorrectmanner.Awiderangeofvehiclesareoftenservicedin
thePublicWorksShopsuchas,pickups,dumptrucks,graders,frontendloaders,mowing
tractors,streetsweepersandonoccasionsfiretrucksandtheDMV’scar.
Staffisproposingtousesomeoftheoldventilationassemblytoreducecostonthe
project.Theexistingmotorandfanunitwereinspectedandfoundtohavethepotential
toproducetherequiredamountofairflow(CFM)thatisneeded;however,mostofthe
ductworkmustbeupsizedandtheexhaustunitmustbeloweredabout18”.
Weareproposinginstallationofanewelevated6”spiralducthosereel,whichiscapable
ofreaching25feettocollectequipmentexhaustwhilerunninginthemechanicsshop.
Elevatedreelsarethemostcommonlyusedapparatustostorehosewhileproventosave
spaceandgreatlyprotectthehosefromabuseovertime.Thisunitwillbelocatedinthe
midtorear ofthearea.Staffwouldrequestanelectriccoilassisthosereelasasafety
option,asthemanualsystemscanbecomparedwithwrestlingwithananacondatowind
andunwind.
Additionally,wearealsoproposingaoptionalselfsupportingtubularexhaustarmfor
weldingfumesthatwillbemountedinthemidtofront oftheshop;itwillbe15feetlong
with8”diametertubingandpivot360degrees.Thisistheareawheremostofthe
weldingtakesplace.Therearetimeswhenweldingisdoneintherearoftheshopas
well;whenthatoccurswewillusethevehiclereelsystemtoreachthoseareas.
CityCouncilAgenda:1/09/12
2
StaffhasadvertisedontheCitywebsiteandalsocontactedlocalcompanies.Three
companiesresponded;theyareAll-WaysHeating&AirConditioningandCustomSheet
Metal(bothfromMonticello)andthethirdcompanywasAREnghHeating&Air
ConditionfromCokato,MN.
A1.BudgetImpact:$14,000wasbudgetedforandplacedinthe2011PublicWorks
GarageAreaRemodelCIP.FinanceDirectorTomKellystatedthosefundscan
betransferredtothe2012Budget.
Todatewehavereceivedthreequotesfortheproject.All-WaysHeating&Air
Conditioningsubmittedaquotefor$9,615withanoptionalelectricpoweredhose
reelvs.amechanicalspringoperatedretrievalforatotalof$10,315.Thesecond
quotewasfromAREnghHeating&AirConditioningintheamountof$9,675
withanoptionalelectricpoweredhosereelvs.mechanicalspringoperated
retrievalforatotalof$10,970.ThethirdquotereceivedwasfromCustomSheet
Metalintheamountof$11,807withtheoptionalelectricpoweredhosereelvs.a
mechanicalspringoperatedretrievalforatotalof$13,233.
A2.StaffWorkloadImpact:Staffworkloadisminimalandwillrequirethe
recyclingoftheoldductwork.
B.ALTERNATIVEACTIONS:
1.Motiontoacceptthequotesforimprovementstotheshopventilationsystemat
thePublicWorksFacilityandtoawardthecontracttoAll-WaysHeating&Air
ConditioningfromMonticello,MN,withtheoptionalelectricpoweredhosereel,
foratotalof$10,315.
2.Motiontoacceptthequotesforimprovementstotheshopventilationsystemat
thePublicWorksFacilityandtoawardthecontracttoAll-WaysHeating&Air
conditioningwithouttheelectricalpowerhosereelforatotalof$9,615.
3.MotiontodenyimprovementsontheshopventilationsystematthePublicWorks
Facilityatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1toawardthecontractfortheimprovementstothe
shopventilationsystematthePublicWorksFacilitytoAll-WaysHeating&Air
Conditioningintheamountof$10,315,whichincludestheelectricpowerhosereel.
Stafffeelsthistobeanemployeesafetyandhealthenvironmentissuethatneeds
correction.Morethanlikely,anewPublicWorksFacilitywillnotbeconstructedinthe
immediatefuturetoaddressthesituation,sostafffeelsthatthereisaneedtoeliminate
complianceproblemsbeforetheybecomeanissue.Theelectricpowerhosereelisan
CityCouncilAgenda:1/09/12
3
importantfacetoftheinstallationand,inaddition,All-WaysHeating&AirConditioning
isaMonticellocompany.
D.SUPPORTINGDATA:
QuotefromAll-WaysHeating&AirConditioning
QuotefromAREnghHeating&AirConditioning
QuotefromCustomSheetMetal
SpecificationsheetsontheReelHose&WeldingArm
MinutesfromSpecialCouncilMeeting–Feb28,2011
CouncilAgenda:1/09/12
1
5L.ConsiderationofapprovingtheCityBusinessHoursschedulefor2012 (JO/TE)
A.REFERENCEANDBACKGROUND:
CityCouncilwaspresentedwiththe2012CityBusinessHoursscheduleattheDecember
21st meetingandaskedtoapprovetheschedule.ThisitemwastableduntiltheJanuary
9th meeting.Thelatestschedulefollowsthesamehoursas2011.Therearenochanges
intheDMVscheduleasitwasfoundthattheDMVwasfairlybusyduringtheholidays
whenopen.
FollowingistheplanforaddressingVeteransDayholidaywhichfallsonaSundayin
2012.ItisproposedthattheholidaybeaddressedinthesamefashionasNewYear’s
Dayoccurringafewdaysago,whichalsofellonaSunday.
Veteran’sDay2012:sincethisholidayfallsonaSundayin2012,allCityoffices
wouldbeclosed;howeverthe CommunityCenterwouldbeopen forregular
hours.Theholidaywouldbe observedonMonday inaccordancewiththe
personnelpolicyandunioncontract.DMV,FiberNet,CommunityCenterand
LiquorStorewouldbeopenonMonday andthoseemployeeswhoarebenefit-
eligiblewouldearnafloatingholidaytobetakenatanothertime.Thisisthe
sameprogramthatwasfollowedforaddressingtherecentNewYear’sDay.
A1.BudgetImpact:Shouldhaveminimalimpact.
A2.StaffWorkloadImpact:Shouldbeminimalimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheCityBusinessHoursschedulefor2012.
2.Motiontomodifythehoursofoperationinsomeothermanner.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
CityBusinessHoursproposedschedulefor2012
A B C D E F G H
Holiday City Hall Public Works Public Works FiberNet FiberNet DMV Liquor Store MCC
falls on Open to Office Open Working Head-end Open to Open to Open to Open to
Public to Public Hrs (Contract)Working Hours Public Public Public Public
1 Standard Hours:
Monday - Friday 8am - 4:30pm 7:30am - 4pm 7:30am - 4pm 8am-4:30pm 8am - 4:30pm 8am - 4:30pm 9am - 10pm 5am - 10pm
2 Saturday Closed Closed Closed Closed Closed 9am - 1pm Standard 7am - 9pm
3 Sunday Closed Closed Closed Closed Closed Closed Closed 9am - 9pm
4 Seasonal Hours:(summer)(Memorial-Labor Day)
Monday-Thursday may start earlier 5am - 9pm
Friday if heat issues 5am - 8pm
Saturday 7am - 8pm
Sunday 9am - 6pm
Sat
5 New Years Eve 12/31/2011 Closed Closed Closed Closed Closed Standard Standard Standard
Sun 9am - 9pm
6 New Years Day 1/1/2012 Closed Closed Closed Closed Closed Closed Closed Standard
(holiday observed)Mon Standard Standard 9am-6pm Standard
6 New Years Day 1/2/2012 Closed Closed Closed Closed Closed Closed Closed Closed
Mon
7 Martin Luther King Day 1/16/2012 Closed Closed Closed Closed Standard Standard Standard Standard
Mon
8 Presidents Day 2/20/2012 Closed Closed Closed Closed Standard Standard Standard Standard
Sun
9 Easter Sunday 4/8/2012 Closed Closed Closed Closed Closed Closed Closed Closed
Mon
10 Memorial Day 5/28/2012 Closed Closed Closed Closed Closed Closed 9am - 6pm 7am - 5pm
Wed
11 Independence Day 7/4/2012 Closed Closed Closed Closed Closed Closed 9am - 6pm Closed
Mon
12 Labor Day 9/3/2012 Closed Closed Closed Closed Closed Closed 9am - 6pm 7am - 5pm
Mon
13 Columbus Day 10/8/2012 Standard Standard Closed Standard Standard Standard Standard Standard
Sun
14 Veteran's Day 11/11/2012 Closed Closed Closed Closed Closed Closed Closed Standard
(observed holiday)Mon Closed Closed Closed Closed
14 Veteran's Day 11/12/2012 Standard Standard Standard Standard Standard Standard Standard Standard
Thur
15 Thanksgiving 11/22/2012 Closed Closed Closed Closed Closed Closed Closed Closed
Day after Fri
16 Thanksgiving 11/23/2012 Closed Closed Standard Closed Standard Standard Standard Standard
Mon
17 Christmas Eve 12/24/2012 8am - noon 7:30-11:30am 7:30-11:30am 8am - noon 8am - noon 8am - noon 9am - 4pm close at 2pm
Tue
18 Christmas Day 12/25/2012 Closed Closed Closed Closed Closed Closed Closed Closed
Mon
19 New Year's Eve 12/31/2012 Standard Standard Standard Standard Standard Standard Standard Standard
POLICY: Modifications require Council approval. Decisions to close facilities due to inclement weather (or other reason) to be made by City Administrator
after consultation with the Department Head and Mayor.
SCHEDULE OF CITY FACILITY BUSINESS HOURS
CityCouncilAgenda:01/09/12
1
5M.ConsiderationofcontinuingthisitemtoJanuary23,2012–Considerationof
approvinganAmendmenttoConditionalUsePermitforPlannedUnitDevelopment
asrelatedtoresidentialdesignstandardsforR-1(Single-Family)Districtlots;
Applicant:McCann,Steve/SunsetPonds,LLC (AS/JO)
A.REFERENCEANDBACKGROUND:
OnDecember12,2011,theCityCounciltabledactiononthePUDamendmentrequested
bySunsetPonds,LLC.TheCouncilrequestedthatstaffandtheapplicantworktowarda
moreagreeablesolutionforallparties.Staffwillthereforebecoordinatingameeting
betweentheapplicant,residentrepresentativesandCityrepresentativesduringthefirst
partofJanuary.
StaffhascontactedrepresentativesfromSunsetPonds,LLCregardingameetingdateand
timeandisawaitingtheirresponse.Atthattime,staffwillcontactresidentswho
expressedinterestinattendingthatsession.Staffwouldalsorequestthataswiththe
previousdiscussionwiththeapplicant,MayorHerbstandPlanningCommissioners
DragstenandVoightarepresent.CommissionerHilgarthasalsoexpressedinterestin
attending.
Tobetterfacilitatediscussionattheproposedmeeting,theapplicanthasbeenaskedto
provideimagesofthehomedesignproposedasbuiltinothercommunities.SunsetPonds
residentshavebeenaskedtoprovideinformationontheirspecificexpectations.City
staffwillpullhomeplansfrompreviouslypermittedSunsetPondshomesforan“apples
toapples”squarefootagecomparison,aswell.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:Minimalimpactisanticipated.
B.ALTERNATIVEACTIONS:
1.MotiontocontinuethisitemtotheJanuary23,2012CouncilMeeting.
2.Motionforother.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:01/09/12
1
5N.ConsiderationofadoptingResolution#2012-009confirmingpartialvacationof
utilityeasementsonthesouthernboundaryofLot8,Block1,MeadowOak4th
Addition (2611RedOakLane);Applicant:EdinaRealty (CS/RH/AS)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoofficiallyconfirmautilityeasementvacationbyadoptingthe
attachedresolution.ApublichearingwasheldattheFebruary26,1996CityCouncil
meetingandamotionwasmadetoapprovea5-footeasementvacationalongthe
southernboundaryofLot8,Block1ofMeadowOak4th Addition.Thisrequestwas
madebyCookConstructionsothattheycouldconstructthehomeonthelotwith
adequatesetbacks.
Thepropertyiscurrentlyunderforeclosureandthereisapartyinterestedinpurchasing
theproperty.However,inordertosecurefinancingandacleartitle,theclosingcompany
isrequestingaresolutionbeapprovedandrecordedtovalidatetheactiontakenatthe
publichearingin1996.
Uponapprovaloftheresolution,citystaffwillforwardtheresolutiontotheWright
CountyRecorder’sOfficetoberecorded.
A1.BudgetImpact:Minimalimpact.
A2.StaffWorkloadImpact:Minimalimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-009officiallyvacating5feetofutility
easementsonthesouthernboundaryofLot8,Block1,MeadowOak4th Addition.
2.Motionofother.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
Resolution#2012-009
CouncilMinutes–February26,1996
LotSurveyofLot8,Block1,MeadowOak4th Addition
PlatofMeadowOak4th Addition
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-009
PARTIALVACATIONOFUTILITYEASEMENTS
LOT8,BLOCK1,MEADOWOAK4TH ADDITION
WHEREAS,theCityofMonticellodidconductapublichearingonFebruary26,1996tovacate
utilityeasementsalongthesouthernboundaryofLot8,Block1,MeadowOak4th Addition;and
WHEREAS,theminutesofsaidpublichearingshowrecordofapprovalofvacationoffive(5)
feetoftheutilityeasementalongthesouthernboundaryofLot8,Block1ofMeadowOak4th
Addition,basedonthefindingthattheareasouthofthelotwillneverbedevelopedasaroadway
andthelotdidnotqualifyasacornerlot;and
WHEREAS,LotSurveyorsCertificate#719-52datedMarch13,1996,forLot8,Block1,
MeadowOak4th Additionshowsthevacatedutilityeasementasapproved.
NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF
MONTICELLO,MINNESOTA:thatthefollowingdescribedutilityeasementsbevacated:
TheSoutherly5.00feetofLot8,Block1,MeadowOak4th Additionextendingfora
distanceof125.01feet,accordingtotherecordedplatthereofonfileinWrightCounty,
Minnesota.
NOWTHEREFORE,BEITFURTHERRESOLVED:thatahomemaybebuiltonthelot
using15-ftsetbackbetweenstructures.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofJanuary,2012.
CITYOFMONTICELLO
_____________________________
ClintHerbst,Mayor
ATTEST:
_________________________________________
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2012-009
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
January9,2012,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
CityCouncilAgenda:01/9/12
1
5O.ConsiderationofauthorizingarevisedfinalpaymenttoRedstoneConstructionfor
the2010StreetReconstructionImprovements,CityProjectNo.10C001 (WSB)
A.REFERENCEANDBACKGROUND:
TheCityCouncilacceptedtheimprovementsandapprovedfinalpaymentfor$44,661.14
toRedstoneConstruction,Incforthe2010StreetReconstructionProjectattheDecember
12,2011Councilmeeting.Sincethattime,thecontractoridentifiedthattelevisingofthe
sanitaryandstormsewermainshadnotbeenpaidfor,asitwasinadvertentlyleftoutof
theoriginalfinalpaymentamount.Thetelevisingworkhadalreadybeencompletedand
shouldhavebeenpaidfor.
TheCouncilisthereforebeingrequestedtoapprovearevisedfinalpaymenttoRedstone
Construction,Inc.intheamountof$50,760.14.
Theleavesthefinalconstructioncosttobeapproximately$248,000underthecontract
amountforatotalof$2,214,655.88.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetherevisedfinalpaymentof$50,760.14toRedstone
Construction,Inc.
2.Motionofother.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1.
D.SUPPORTINGDATA:
LetterfromWSB&Associates,Inc.
ConstructionPayVoucherNo.8(RevisedFinal)
CityCouncilAgenda:1/9/12
1
5P.ConsiderationofadoptingResolution#2012-010acceptingImprovementsand
authorizingFinalPaymenttoHardrives,Inc.fortheNEQuadrantImprovementsto
StateHighway25,CSAH75,andEastRiverStreet,CityProjectNo10C005 (WSB)
A.REFERENCEANDBACKGROUND:
TheNEQuadrantImprovementProjectincludedconstructionofrightturnlaneson
CSAH75andTH25andthereconstructionRiverStreetbetweenTH25andCedar
Street,alongwithsignalsystemimprovementsattheintersectionsofCSAH75/TH25
andRiverStreet/TH25.TheprojectwasinitiatedbythedevelopmentoftheWalgreens
siteunderadevelopmentagreementwithNLDHoldingsX,LLC.
Theprojectwassubstantiallycompletedinthesummerof2011priortotheopeningof
theWalgreensstore.Sincethen,Councilapprovedachangeorderfortheprojectandwe
nowhavethefinaldocumentationfromthecontractortofinalizepayment.
TheCouncilisbeingrequestedtoaccepttheprojectascompleteandapprovefinal
paymenttoHardrives,Inc.intheamountof$24,430.17.Thefollowingpaperworkhas
beensubmittedforfinalpaymenttobereleased:
1.Satisfactoryshowingthatthecontractorhascompliedwiththeprovisionsof
MinnesotaStatutes290.92requiringwithholdingstateincometax(IC134forms).
2.Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorby
reasonsofthecontracthavebeenfullypaidorsatisfactorilysecured(lien
waivers).
3.ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety.
4.Two-yearmaintenancebond.Itshouldbenotedthatthemaintenancebondwill
startandextendtwoyearsfromthedateoffinalacceptanceoftheprojectbythe
CityCouncil.
Thefinalpaymentrequestrepresentsthefinalquantitiescompletedonthecontractand
thereleaseoftheretainageonthecontract.Thefinalconstructioncostwas
approximately$17,000undertherevisedcontractamountandtotaled$458,008.69.
Allpunchlistitemsassembledforthisprojecthavebeencompleted,andWSB&
Associates,Inc.isindicatingtheprojectiscompleteandreadyforfinalpaymentin
accordancewiththecontractandCityofMonticelloEngineeringandConstruction
Standards.
TheprojectwasfundedthroughadevelopmentagreementwithNLDHoldingsX,LLC
andTIFfunds.
A1.BudgetImpact:Finalpaymentwillamountto$24,430.17.
CityCouncilAgenda:1/9/12
2
A2.StaffWorkloadImpact:Staffworkloadimpactswillbeminimalasaresultof
thisitem.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2012-010acceptingImprovementsandauthorizing
FinalPaymentintheamountof$24,430.17toHardrives,Inc.fortheNE
QuadrantImprovementstoStateHighway25,CSAH75,andEastRiverStreet,
CityProjectNo10C005.
2.Motionofother.
C.STAFFRECOMMENDATION:
StaffrecommendsselectingAlternative#1.
D.SUPPORTINGDATA:
Resolution#2012-010
LetterfromWSB&Associates,Inc.
CopyofConstructionPayVoucherNo.6(Final)
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-010
ACCEPTINGIMPROVEMENTSANDAPPROVINGFINALPAYMENT
TOHARDRIVES,INC.FORNEQUADRANTIMPROVMENTSTOSTATE
HIGHWAY25,CSAH75ANDEASTRIVERSTREET
CITYPROJECTNO.10C005
WHEREAS,pursuanttoawrittencontractwiththeCityofMonticelloawardedtoHardrives,
Inc.ofRogers,Minnesota,thecontractorhassatisfactorilycompletedtheworkforthe
improvementstoSchoolBoulevardandotherappurtenantworkinaccordancewiththecontract;
NOWTHEREFORE,BEITRESOLVEDBYTHECITYOFMONTICELLO,MINNESOTA
thattheworkcompletedundersaidcontractisherebyacceptedandapprovedandthattheMayor
andCityClerkareherebydirectedtoissueaproperorderforthefinalpaymentonsuchcontract
subjecttoreceiptofthefollowing:
1)SatisfactoryshowingthatthecontractorhascompliedwiththeprovisionsofMinnesota
Statutes290.92requiringwithholdingstateincometax(IC134forms).
2)Evidenceintheformofanaffidavitthatallclaimsagainstthecontractorbyreasonsof
thecontracthavebeenfullypaidorsatisfactorilysecured(lienwaivers).
3)ConsentofSuretytoFinalPaymentcertificationfromthecontractor’ssurety.
4)Two-yearmaintenancebond.Itshouldbenotedthatthemaintenancebondwillstartand
extendtwoyearsfromthedateoffinalacceptanceoftheprojectbytheCityCouncil.
ADOPTEDBY theMonticelloCityCouncilthis9thdayofJanuary,2012.
CITYOFMONTICELLO
___________________________
ClintHerbst,Mayor
ATTEST:
___________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:1/09/12
1
5Q.ConsiderationofapprovingarequestforaConditionalUsePermitforCo-location
ofaWirelessTelecommunicationServiceAntenna;Applicant:RKZConsulting
(NAC)
A.REFERENCE&BACKGROUND:
Property:6111WildwoodBoulevard;PartoftheNE¼oftheNE¼
ofSection24,Twp121N,R25W–SpiritHillsOutlotA.
Thesiteisawoodedoutlotnearthecrestofthe“Monti
ClubHill”,andisoccupiedbytwotelecommunications
towers,accessedfromtheWildwoodsubdivision.
PlanningCaseNumber:2011-029
Request(s):ConditionalUsePermittoco-locatewireless
communicationequipmentonanexistingtower(applicants
areupgradingtheirownexistingequipment).
DeadlineforDecision:March2,2012(with60dayextension)
LandUseDesignation:PlacestoLive
ZoningDesignation:R-1
Thepurposeofthe"R-1"singlefamilydistrictistoprovidefor
lowdensity,singlefamily,detachedresidentialdwellingunits
anddirectlyrelatedcomplementaryuses.
Theproposeduseisaconditionaluseinthedistrict.
CurrentSiteUse:Thesiteiscurrentlyoccupiedbytwotelecommunication
towers,oneofwhich(aself-supportingtoweronthesouth)
containsvarioustelecommunicationsequipment,including
thatofthecurrentapplicant,andanother,tallertowerarray
(northtower)whichalsoincludesalargeareaoccupiedby
guywires.
SurroundingLandUses:
North:Publicuses,includingparkandwatertower
East:SingleFamilyResidential
CityCouncilAgenda:1/09/12
2
South:VacantLand,guidedandzonedforsinglefamily
development
West:Publicuses,primarilyopenspace
ProjectDescription:Theapplicantproposestoreplaceexistingantennaand
groundequipmentwithnewertechnology.Theapplicant
willalsobeinstallingaGPSantennaneartheexisting
groundenclosure.Thegroundequipmentwillbelocated
withintheexistingenclosure.Newwiringwillalsobe
installedconnectingtheantennaarrayandground
equipment.
OrdinanceRequirements:Thezoningordinanceencouragesco-locationofantenna
equipmentonexistingtowersorotherstructures.Per
ordinance,aConditionalUsePermitisrequiredforthenew
equipment.
ANALYSIS
Parking.Thereisnospecificparkingrequirement.
Landscaping.Theenclosureisnotbeingalteredasapartofthiswork.
Lighting.Noadditionallightingisproposed.
Signage.Nosignageisproposed.
BuildingDesign.Theequipmentisrequiredtomatchexistingbuildings,
however,noadditionconstructionisproposed.
AccessandCirculation.ThepropertygetsitsaccessfromtheendofWildwood
Boulevard,astubbedstreetfromtheWildwood
subdivision.Anexistingeasementisinplaceforthis
access.Noadditionaltrafficorimprovementsare
anticipatedresultingfromthisapplication.
GradingandDrainage.Nochangestogradeordrainageareproposed.
Utilities.Nocityutilitiesareimpactedbythiswork.
CityCouncilAgenda:1/09/12
3
ConditionalUsePermitRequirements
ThezoningordinancerequiresaConditionalUsePermitforco-locationofantenna
equipmentonexistingstructures.Theapplicantshavesubmittedtherequiredinformation
andappeartobeincompliancewitheachoftherequiredregulationsofthecode.The
changesareslight,andduetotheheightoftheexistingtower(370feet),andthefactthat
theproposedantennachangesarenearthetop(thesecondhighestantennaarrayonthe
tower),thereisexpectedtobenovisualimpactforsurroundingproperty.
PlanningCommissionReviewandRecommendation
ThePlanningCommissionreviewedthisitemduringapublichearingonJanuary3rd.No
publictestimonywasgivenduringthehearing.
Citingthattheapplicationconsistsprimarilyofreplacingexistingequipment,the
CommissionunanimouslyrecommendedapprovaloftheCUP,basedonfindingsmadein
theattachedresolution.
A1.BudgetImpact:None.
A2.StaffImpact:Stafftimeinvolvedinthereviewoftheapplicationischarged
againsttheapplicationescrow.Aminoramountofadditionalstafftimewillbe
involvedintherecordingofCUPproceedings.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionunanimouslyrecommendsAlternative1below.
1.MotiontoapprovetheConditionalUsePermitforTelecommunicationAntennaas
requested,basedonfindingsasrecommendedbythePlanningCommissionin
Resolution#2012-004.
2.MotiontodenytheConditionalUsePermit,basedonfindingstobemadebythe
CityCouncil.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentified
bytheCityCouncil.
C.STAFFRECOMMNDATION:
StaffrecommendsAlternative#1forapprovaloftheConditionalUsePermitas
submitted,basedontheapplicationmaterialsprovided,andwithfindingsthatthe
proposalmeetstherequirementsoftheordinance,andthattheproposallargelyreplaces
existingequipmentwithnovisualorotherimpactsonsurroundingproperty.
CityCouncilAgenda:1/09/12
4
D.SUPPORTINGDATA:
A.AerialImage
B.ZoningMap
C.ApplicantNarrative
D.ApplicationPlanPacket
E.StructuralAnalysis
F.PlanningCommissionResolution#2012-004
FDH Engineering, Inc., 2730 Rowland Rd. Raleigh, NC 27615, Ph. 919.755.1012, Fax 919.755.1031
Document No. ENG-RPT-502S Revision Date: 01/08/09
Structural Analysis for
SBA Network Services, Inc.
370’ Self Support Tower
SBA Site Name: Monticello 2
SBA Site ID: MN10250-A
New Cingular Site Name: Monticello
New Cingular Site ID: MNL01136
FDH Project Number 11-05311E S2
Analysis Results
Tower Components 78.4% Sufficient
Foundations 70.2% Sufficient
Prepared By:
Brandon T. Compton, EI
Project Engineer
Reviewed By:
Christopher M. Murphy, PE
President
MN PE License No. 46093
FDH Engineering, Inc.
2730 Rowland Rd.
Raleigh, NC 27615
(919) 755-1012
info@fdh-inc.com
September 21, 2011
Prepared pursuant to TIA/EIA-222-F June 1996 Structural Standards for Steel Antenna Towers and Antenna Supporting Structures
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 2
TABLE OF CONTENTS
EXECUTIVE SUMMARY…………..…………………………………………………………………………………………………..
Conclusions
Recommendations
3
APPURTENANCE LISTING……………………………………………………………………………….......................................
4
RESULTS………………………………………………………………………………………………………………………………..
GENERAL COMMENTS……………………………………………………………………………………………………………….
6
7
LIMITATIONS……………………………………………………………………………………………………………………………
7
APPENDIX………………………………………………………………………………………………………………………………. 8
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 3
EXECUTIVE SUMMARY
At the request of SBA Network Services, Inc., FDH Engineering, Inc. performed an analysis of the existing self supported
tower located in Monticello, MN to determine whether the tower is structurally adequate to support both the existing and
proposed loads, pursuant to the Structural Standards for Steel Antenna Towers and Antenna Supporting Structures, TIA/EIA-
222-F. Information pertaining to the existing/proposed antenna loading, current tower geometry, the member sizes, and
foundation dimensions was obtained from PiROD, Inc. (Eng. File No. A-115346) Tower Reanalysis Report dated May 24,
2002, FDH, Inc. (Job No. 07-0709T) TIA Inspection Report dated July 31, 2007, and SBA Network Services, Inc.
The basic design wind speed per the TIA/EIA-222-F standards is 80 mph without ice and 38 mph with 3/4” radial ice. Ice is
considered to increase in thickness with height.
Conclusions
With the existing and proposed loading from New Cingular in place at 347’ (see Table 1), the tower meets the requirements
of the TIA/EIA-222-F standards provided the Recommendations listed below are satisfied. Furthermore, provided the
foundations were designed and constructed to support the original design reactions (see PiROD, Inc. Eng. File No. A-
115346), the foundations should have the necessary capacity to support the existing and proposed loading. For a more
detailed description of the analysis of the tower, see the Results section of this report.
Our structural analysis has been performed assuming all information provided to FDH Engineering, Inc. is accurate (i.e., the
steel data, tower layout, existing antenna loading, and proposed antenna loading) and that the tower has been properly
erected and maintained per the original design drawings.
Recommendations
To ensure the requirements of the TIA/EIA-222-F standards are met with the existing and proposed loading in place, we have
the following recommendations:
1. Coax lines must be installed as shown in Figure 1.
2. The proposed TMAs should be installed directly behind the proposed panel antennas.
3. The proposed RRHs should be installed directly behind the proposed panel antennas.
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 4
APPURTENANCE LISTING
The proposed and existing antennas with their corresponding cables/coax lines are shown in Table 1. If the actual layout
determined in the field deviates from this layout, FDH Engineering, Inc. should be contacted to perform a revised analysis.
Table 1 – Appurtenance Loading
Existing Loading:
Antenna
Elevation (ft) Description Coax
No.
Coax and
Lines Carrier Mount
Elevation (ft) Mount Type
381.5 (1) Decibel ASP-705K Omni
378.6 (1) Sinclair SC480-SF1SNF Omini 29, 35, 31 (2) 1-5/8”
(1) 7/8” --- 371 (6) Standoffs (Halo Mount)
347 (6) Powerwave 772_00_1900_T3
(12) Andrew ETD819G-12UB TMAs --- (12) 2-1/4” New Cingular 347 (3) 12’ T-Frames
327.5 (1) RFS CPF500-1 37 (1) 7/8” --- 327.5 (1) 6.5” Pipe Mount
329.5 (1) 10’ Dipole 25 (1) 7/8” --- 324.5 (1) 11” Standoff
323.5 --- --- --- --- 323.5 (1) 11” Standoff
319.5 (1) Alvarion AN1169
(1) TMA 23 (1) 3/8” --- 319.5 (1) 4’ Pipe Mount
317 (2) Radiowave SEC25V-180-13
(2) TMAs 26, 30 (2) 1/2” --- 317 (2) 4’ Pipe Mounts
316 (1) Alvarion AN1169
(1) TMAs 22 (1) 3/8” --- 316 (1) 4’ Pipe Mount
278.4 (1) Celwave BA6012-1 Omni
277 (1) 2’ Yagi --- --- --- 277 (1) 15” Standoff
267.5 (1) Decibel DB420-A 24 (1) 7/8” --- 267.5 (1) 5’ Standoff
266.5 (1) Andrew PG1N0F-0090-310 Omni 32 (1) 7/8” --- 261.5 (1) 5’ Standoff
224.5 (1) Andrew PG1N0F-0090-310 Omni 28 (1) 7/8” --- 219.5 (1) 5’ Standoff
211.5 (3) EMS FR65-17-04DP
(9) Decibel DB848H90E-XY
3-8, 11,
14-21 (15) 7/8” Nextel 211.5 (3) 13’ T-Frames
200 (9) Andrew TMBX-6517-R2M
(6) Andrew EW190VS12UB TMAs --- (18) 7/8” T-Mobile 200 (3) 12’ T-Frames
172.5
(4) CSA B800A085-25
(2) CSA B800A065-25
(4) Antel LPA-185080/8
(2) Antel LPA-185063/8
(3) Antel BXA-70040/8CF
(6) CSS DBC-750 Diplexers
(6) ADC DD1900 TMAs
--- (6) 1-5/8”
(9) 7/8” Verizon 172.5 (3) 15’ T-Frames
151 (1) Alvarion SU-A-5.8-24-BD-VL
(1) Radiowave SP2-5.2-NS Dish 27 (1) 3/8” --- 151 (1) 2’ Pipe Mount
102 (1) Scala CL-FMRX/VRM/50N Yagi 36 (1) 1/2” --- 102 (1) 7’ Pipe Mount
Proposed Loading:
Antenna
Elevation (ft) Description Coax and
Lines Carrier Mount
Elevation (ft) Mount Type
347
(6) Kathrein 800 10766
(3) Kathrein 800 10764
(6) Powerwave TT08-19DB111-001 TMAs
(3) Alcatel Lucent 9442 RRHs
(1) Raycap DC6-48-60-18-8F Surge Suppressor
(12) 1-5/8”
(1) 1/2”
(1) 3/8”
(1) 3/4"
New Cingular 347 (3) 12’ T-Frames
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 5
(4) 1-5/8" PROPOSED COAX
FOR NEW CINGULAR TO 347'
16-21
(4) 1-5/8" PROPOSED COAX
FOR NEW CINGULAR TO 347'
3-8 14-15
11
(4) 1-5/8" PROPOSED COAX
FOR NEW CINGULAR TO 347'
22-23
24
2526-27292830
31
323635
37
(18) 7/8" EXISTING COAX
FOR T-MOBILE TO 200'
= EXISTING
= FUTURE
= PROPOSED
(9) 7/8" EXISTING COAX
(6) 1-5/8" EXISTING COAX
FOR VERIZON TO 172.5'
(1) 1/2" PROPOSED FIBER CABLE
(1) 3/8" PROPOSED RET CABLE
(1) 3/4" PROPOSED POWER CABLE
FOR NEW CINGULAR TO 347'
A-LEG (331°)
Figure 1 – Coax Layout
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 6
RESULTS
The following yield strength of steel for individual members was used for analysis:
Table 2 - Material Strength
Member Type Yield Strength
Legs 50 ksi
Diagonals 36 ksi & 50 ksi
Horizontals 36 ksi & 50 ksi
Table 3 displays the summary of the ratio (as a percentage) of force in the member to their capacities. Values greater than
100% indicate locations where the maximum force in the member exceeds its capacity. Note: Capacities up to 105% are
considered acceptable. Table 4 displays the maximum foundation reactions.
If the assumptions outlined in this report differ from actual field conditions, FDH Engineering, Inc. should be contacted to
perform a revised analysis. Furthermore, as no information pertaining to the allowable twist and sway requirements for the
existing or proposed appurtenances was provided, deflection and rotation were not taken into consideration when performing
this analysis.
See the Appendix for detailed modeling information
Table 3 – Working Percentage of Structural Components
Section
No.
Elevation
ft
Component
Type Size % Capacity Pass
Fail
T1 370 - 350 Leg 1 1/2 39.0 Pass
Diagonal 3/4 26.3 Pass
Top Girt 7/8 8.7 Pass
Bottom Girt 7/8 10.5 Pass
T2 350 - 330 Leg 2 68.3 Pass
Diagonal 7/8 43.8 Pass
Top Girt 7/8 3.6 Pass
Bottom Girt 7/8 34.5 Pass
T3 330 - 310 Leg 2 1/2 55.1 Pass
Diagonal 1 32.7 Pass
Top Girt 1 17.8 Pass
Bottom Girt 1 18.6 Pass
T4 310 - 300 Leg Pirod 105245 49.3 Pass
Diagonal L2 1/2x2 1/2x3/16 34.6
42.6 (b)
Pass
Pass
T5 300 - 280 Leg Pirod 105218 43.5 Pass
Diagonal L2 1/2x2 1/2x3/16 36.0
37.8 (b)
Pass
Pass
T6 280 - 260 Leg Pirod 105218 51.1 Pass
Diagonal L3x3x3/16 29.8
36.7 (b)
Pass
Pass
T7 260 - 240 Leg Pirod 105219 44.7 Pass
Diagonal L3x3x5/16 26.9 Pass
T8 240 - 220 Leg Pirod 105219 51.1 Pass
Diagonal L3x3x5/16 37.8 Pass
T9 220 - 200 Leg Pirod 105220 45.7 Pass
Diagonal L3 1/2x3 1/2x5/16 41.8 Pass
T10 200 - 180 Leg Pirod 105220 53.2 Pass
Diagonal L4x4x1/4 46.8 Pass
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 7
Section
No.
Elevation
ft
Component
Type Size % Capacity Pass
Fail
53.0 (b) Pass
T11 180 - 160 Leg Pirod 112743 49.2 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 34.7 Pass
T12 160 - 140 Leg Pirod 112743 57.1 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 42.3 Pass
T13 140 - 120 Leg Pirod 112744 53.4 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 46.3 Pass
T14 120 - 100 Leg Pirod 112744 59.5 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 52.6 Pass
T15 100 - 80 Leg Pirod 112745 55.2 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 59.0 Pass
T16 80 - 60 Leg Pirod 112745 60.3 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 65.5 Pass
T17 60 - 40 Leg Pirod 112745 65.2 Pass
Diagonal 2L3 1/2x3 1/2x5/16x3/8 74.4 Pass
T18 40 - 20 Leg Pirod 114683 59.9 Pass
Diagonal 2L4x4x1/4x3/8 65.9 Pass
T19 20 - 0 Leg Pirod 114685 63.7 Pass
Diagonal 2L4x4x1/4x3/8 78.4 Pass
*Capacities include 1/3 allowable increase for wind per TIA/EIA-222-F standards.
Table 4 – Maximum Base Reactions
Load Type Direction Current Analysis
(TIA/EIA-222-F)
Original Design
(TIA/EIA-222-F)
Individual Foundation Horizontal 62 k ---
Uplift 482 k 712 k
Compression 585 k 833 k
Overturning Moment --- 16,874 k-ft 24,082 k-ft
GENERAL COMMENTS
This engineering analysis is based upon the theoretical capacity of the structure. It is not a condition assessment of the
tower and its foundation. It is the responsibility of SBA Network Services, Inc. to verify that the tower modeled and analyzed
is the correct structure (with accurate antenna loading information) modeled. If there are substantial modifications to be
made or the assumptions made in this analysis are not accurate, FDH Engineering, Inc. should be notified immediately to
perform a revised analysis.
LIMITATIONS
All opinions and conclusions are considered accurate to a reasonable degree of engineering certainty based upon the
evidence available at the time of this report. All opinions and conclusions are subject to revision based upon receipt of new
or additional/updated information. All services are provided exercising a level of care and diligence equivalent to the
standard and care of our profession. No other warranty or guarantee, expressed or implied, is offered. Our services are
confidential in nature and we will not release this report to any other party without the client’s consent. The use of this
engineering work is limited to the express purpose for which it was commissioned and it may not be reused, copied, or
distributed for any other purpose without the written consent of FDH Engineering, Inc.
Structural Analysis Report
SBA Network Services, Inc.
SBA Site ID: MN10250-A
September 21, 2011
Document No. ENG-RPT-502S Revision Date: 01/08/09 8
APPENDIX
Tower Analysis
FDH Engineering, Inc.
2730 Rowland Road
Raleigh, North Carolina
Phone: (919) 755-1012
FAX: (919) 755-1031
Job: MONTICELLO 2, MN - MN10250-A
Project: 11-05311E S2
Client: SBA Network Services, Inc. Drawn by: Brandon Compton App'd:
Code: TIA/EIA-222-F Date: 09/21/11 Scale: NTS
Path:
\\Fdh-server\projects\2011 Projects\5 - May\11-05311E\Monticello 2, MN\S2- SA, Rerun, ATT\Analysis\Monticello 2, MN - MN10250-A.eri
Dwg No. E-1
370.0 ft
350.0 ft
330.0 ft
310.0 ft
300.0 ft
280.0 ft
260.0 ft
240.0 ft
220.0 ft
200.0 ft
180.0 ft
160.0 ft
140.0 ft
120.0 ft
100.0 ft
80.0 ft
60.0 ft
40.0 ft
20.0 ft
0.0 ft
REACTIONS - 80 mph WIND
TORQUE 46 kip-ft
95 K
SHEAR
16874 kip-ft
MOMENT
132 K
AXIAL
38 mph WIND - 0.7500 in ICE
TORQUE 18 kip-ft
39 K
SHEAR
7540 kip-ft
MOMENT
265 K
AXIAL
SHEAR: 62 K
UPLIFT: -482 K
DOWN: 585 K
MAX. CORNER REACTIONS AT BASE:
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6' Standoff 3716' Standoff 3716' Standoff 371SC480-SF1SNF 3716' Standoff 371ASP-705K 3716' Standoff 3716' Standoff 371Flash Beacon Lighting 370Lightning Rod 370(3) 800 10764 W/Mount Pipe 347(3) 800 10766 w/Mount Pipe 347(3) 800 10766 w/Mount Pipe 347(2) TT08-19DB111-001 TMA 347(2) TT08-19DB111-001 TMA 347(2) TT08-19DB111-001 TMA 3479442 RRH 3479442 RRH 3479442 RRH 347Raycap DC6-48-60-18-8F Surge
Suppressor
347(3) 12' T-Frames 347CPF500-1 327.56.5' Pipe Mount 327.510' Dipole 324.511" Standoff 324.511" Standoff 323.5AN1169319.5TMA319.54' Pipe Mount 319.5SEC-25V-180-13 317SEC-25V-180-13 317TMA317TMA3174' Pipe Mount 3174' Pipe Mount 317AN1169316TMA3164' Pipe Mount 316BA6012-1 27715" Standoff 2772' Yagi 277DB420-A 267.55' Standoff 267.5PG1N0F-0090-310 261.55' Standoff 261.5PG1N0F-0090-310 219.55' Standoff 219.5FR65-17-04DP w/Mount Pipe 211.5FR65-17-04DP w/Mount Pipe 211.5FR65-17-04DP w/Mount Pipe 211.5(3) DB848H90E-XY w/Mount Pipe 211.5(3) DB848H90E-XY w/Mount Pipe 211.5(3) DB848H90E-XY w/Mount Pipe 211.5(3) 13' T-Frames 211.5(3) TMBX-6517-R2M w/Mount Pipe 200(3) TMBX-6517-R2M w/Mount Pipe 200(3) TMBX-6517-R2M w/Mount Pipe 200(2) TMA-ETW190VS12UB 200(2) TMA-ETW190VS12UB 200(2) TMA-ETW190VS12UB 200(3) 12' T-Frames 200B800A085-25 w/Mount Pipe 172.5B800A085-25 w/Mount Pipe 172.5(2) B800A085-25 w/Mount Pipe 172.5B800A065-25w/Mount Pipe 172.5B800A065-25w/Mount Pipe 172.5LPA-185080/8CF w/Mount Pipe 172.5LPA-185080/8CF w/Mount Pipe 172.5LPA-185080/8CF w/Mount Pipe 172.5LPA-185080/8CF w/Mount Pipe 172.5LPA-185063/8CF w/ Mount Pipe 172.5LPA-185063/8CF w/ Mount Pipe 172.5BXA-70040/8CF w/Mount Pipe 172.5BXA-70040/8CF w/Mount Pipe 172.5BXA-70040/8CF w/Mount Pipe 172.5(2) ADC DD1900 172.5(2) ADC DD1900 172.5(2) ADC DD1900 172.5(2) CSS DBC-750 172.5(2) CSS DBC-750 172.5(2) CSS DBC-750 172.5(3) 15' T-Frames 172.5SU-A-5.8-24-BD-VL 1512' Pipe Mount 151SP2-5.2-NS 1517' Pipe Mount 102CL-FMRX/VRM/50N 102DESIGNED APPURTENANCE LOADING
TYPE TYPEELEVATION ELEVATION
6' Standoff 371
6' Standoff 371
6' Standoff 371
SC480-SF1SNF 371
6' Standoff 371
ASP-705K 371
6' Standoff 371
6' Standoff 371
Flash Beacon Lighting 370
Lightning Rod 370
(3) 800 10764 W/Mount Pipe 347
(3) 800 10766 w/Mount Pipe 347
(3) 800 10766 w/Mount Pipe 347
(2) TT08-19DB111-001 TMA 347
(2) TT08-19DB111-001 TMA 347
(2) TT08-19DB111-001 TMA 347
9442 RRH 347
9442 RRH 347
9442 RRH 347
Raycap DC6-48-60-18-8F Surge
Suppressor
347
(3) 12' T-Frames 347
CPF500-1 327.5
6.5' Pipe Mount 327.5
10' Dipole 324.5
11" Standoff 324.5
11" Standoff 323.5
AN1169 319.5
TMA 319.5
4' Pipe Mount 319.5
SEC-25V-180-13 317
SEC-25V-180-13 317
TMA 317
TMA 317
4' Pipe Mount 317
4' Pipe Mount 317
AN1169 316
TMA 316
4' Pipe Mount 316
BA6012-1 277
15" Standoff 277
2' Yagi 277
DB420-A 267.5
5' Standoff 267.5
PG1N0F-0090-310 261.5
5' Standoff 261.5
PG1N0F-0090-310 219.5
5' Standoff 219.5
FR65-17-04DP w/Mount Pipe 211.5
FR65-17-04DP w/Mount Pipe 211.5
FR65-17-04DP w/Mount Pipe 211.5
(3) DB848H90E-XY w/Mount Pipe 211.5
(3) DB848H90E-XY w/Mount Pipe 211.5
(3) DB848H90E-XY w/Mount Pipe 211.5
(3) 13' T-Frames 211.5
(3) TMBX-6517-R2M w/Mount Pipe 200
(3) TMBX-6517-R2M w/Mount Pipe 200
(3) TMBX-6517-R2M w/Mount Pipe 200
(2) TMA-ETW190VS12UB 200
(2) TMA-ETW190VS12UB 200
(2) TMA-ETW190VS12UB 200
(3) 12' T-Frames 200
B800A085-25 w/Mount Pipe 172.5
B800A085-25 w/Mount Pipe 172.5
(2) B800A085-25 w/Mount Pipe 172.5
B800A065-25w/Mount Pipe 172.5
B800A065-25w/Mount Pipe 172.5
LPA-185080/8CF w/Mount Pipe 172.5
LPA-185080/8CF w/Mount Pipe 172.5
LPA-185080/8CF w/Mount Pipe 172.5
LPA-185080/8CF w/Mount Pipe 172.5
LPA-185063/8CF w/ Mount Pipe 172.5
LPA-185063/8CF w/ Mount Pipe 172.5
BXA-70040/8CF w/Mount Pipe 172.5
BXA-70040/8CF w/Mount Pipe 172.5
BXA-70040/8CF w/Mount Pipe 172.5
(2) ADC DD1900 172.5
(2) ADC DD1900 172.5
(2) ADC DD1900 172.5
(2) CSS DBC-750 172.5
(2) CSS DBC-750 172.5
(2) CSS DBC-750 172.5
(3) 15' T-Frames 172.5
SU-A-5.8-24-BD-VL 151
2' Pipe Mount 151
SP2-5.2-NS 151
7' Pipe Mount 102
CL-FMRX/VRM/50N 102
SYMBOL LIST
MARK MARKSIZE SIZE
A Pirod 105245
B Pirod 114683
C Pirod 114685
D L3 1/2x3 1/2x5/16
MATERIAL STRENGTH
GRADE GRADEFy FyFu Fu
A572-50 50 ksi 65 ksi A36 36 ksi 58 ksi
TOWER DESIGN NOTES
1. Tower is located in Wright County, Minnesota.
2. Tower designed for a 80 mph basic wind in accordance with the TIA/EIA-222-F Standard.
3. Tower is also designed for a 38 mph basic wind with 0.75 in ice. Ice is considered to increase
in thickness with height.
4. Deflections are based upon a 50 mph wind.
5. Vertical offsets were utilzed in this analysis to account for centerline elevations.
6. TOWER RATING: 78.4%
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012–004
Date:January3rd,2012ResolutionNo.2012-004
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGAPPROVALOFACONDITIONALUSE
PERMITFORCO-LOCATIONOFAWIRELESSTELECOMMUNICATIONSERVICE
ANTENNA
WHEREAS,RKZConsultinghasrequestedanConditionalUsePermitforCo-Locationofa
WirelessTelecommunicationServiceAntennaforthepropertylocatedat6111Wildwood
Boulevard;PartoftheNE¼oftheNE¼ofSection24,Twp121N,R25W–SpiritHillsOutlot
A,whichislocatedinanR-1District;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforConditionalUsePermit
forConditionalUsePermitpursuanttotheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonJanuary3rd,2012onthe
applicationandtheapplicantandmembersofthepublicwereprovidedtheopportunitytopresent
informationtothePlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,
whichareincorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindings
ofFactinrelationtotherecommendationofapproval:
1.Thesubmittedapplicationisincompliancewitheachoftherequiredregulationsofthe
MonticelloZoningOrdinance.
2.Theproposedmodificationstotheexistingantennaareslight,andthereforethereareno
expectedvisualimpactsforsurroundingproperty.
3.Noadditionaltrafficorimprovementsareanticipatedresultingfromthisapplication.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforConditionalUsePermitforCo-
LocationofaWirelessTelecommunicationServiceAntennaisherebyrecommendedto
theCityCouncilforapproval.
ADOPTED this3rddayofJanuary2012,bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
RodDragsten,Chair
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:1/09/12
1
5R.ConsiderationofadoptingOrdinance#541approvingarequestforAmendmentto
theMonticelloZoningOrdinance,Section5.2asrelatedtoConditionalUsesinthe
R-3(MultipleFamilyResidential)DistrictandConsiderationofapprovingarequest
forConditionalUsePermitforaduplexresidentialuseinanR-3District;
Applicant:MaryKBondhus (NAC)
A.REFERENCE&BACKGROUND:
Property:1349HartBoulevard
Seeattachedsupportingdataforlegaldescription
PlanningCaseNumber:2011-034
Request(s):AmendmenttoConditionalUsesintheR-3ZoningDistrict
andConditionalUsePermit
DeadlineforDecision:February3.2012(60days)
LandUseDesignation:PlacestoLive
ZoningDesignation:R-3,MediumDensityResidentialDistrict
ThepurposeoftheR-3,MediumDensityResidential
Districtistoprovideformediumdensityhousingin
multiplefamilystructuresranginguptoandincluding
twelve(12)unitsanddirectlyrelated,complementary
uses.
CurrentSiteUse:Thesubjectsiteiscurrentlyoccupiedbyasinglefamily
residentialstructure.Inrecentyears,thehomehasbeen
usedforcorporateofficeeventsandasadevelopmental
connectionscenterforchildrenwithautism.Thebuilding
hasbeenclosedsince2006.
SurroundingLandUses:
North:NA(MississippiRiver)
East:WastewaterTreatmentPlant,zonedB-2,LimitedBusiness
District
South:Publicandindustrial,zonedA-O,AgriculturalOpenSpace
DistrictandI-1,LightIndustrial
CityCouncilAgenda:1/09/12
2
West:Mediumdensityresidential,zonedR-3,MediumDensity
ResidentialDistrict
ProjectDescription:Theapplicantwishestoconverttheexistingsinglefamily
homelocateduponthesitetoaduplexdwelling.Thesite
iszonedR-3,MediumDensityResidential,whichpresently
doesnotmakeanallowanceforduplexdwellings.
Toaccommodatetheapplicant’srequest,twoapprovalsare
necessary.First,theR-3Districtmustbeamendedtoallow
duplexdwellingsasaconditionaluse.Secondly,a
conditionalusepermitwhichisspecifictothesubject
propertymustbeprocessedandapproved.
OrdinanceRequirements:Asnoted,duplexdwellingsarepresentlynotallowedinthe
applicableR-3,MediumDensityResidentialZoning
District.Toaccommodatetheproposeduse,theR-3
Districtmustbeamendedtomakeanallowanceforduplex
dwellingsasaconditionaluse.
Oncethemechanismtoprocesstheapplicant’srequestis
created,aconditionalusepermitapplicabletothesubject
propertymaythenbeprocessed.
ANALYSIS
ORDINANCEAMENDMENT
Aspreviouslynoted,thepurposeoftheR-3,MediumDensityResidentialDistrictisto
provideformediumdensityhousinginmultiplefamilystructuresranginguptoand
includingtwelve(12)unitsanddirectlyrelated,complementaryuses.Inconsideringthe
allowanceofduplexdwellingsinthedistrict,itisimportantthatthedistrictpurposenot
becompromised.AlthoughanallowanceforduplexdwellingsinR-3zoningdistrictshas
beenrequested,mediumdensitydevelopmentforthepropertyremainsthelong-term
developmentobjective.
Recognizingthelongtermdensityobjectivesofthedistrictandtheapplicant’sspecific
developmentrequest,itissuggestedthatduplexdwellingsbeallowedonlyinR-3
Districtswhenconvertedfromsingle-familyresidentialdwellings.Singlefamily
residentialdwellingslocatedwithinR-3zoningdistrictspresentlyexistaslegalnon-
conforminguses.Theconversionofsuchdwellings(toduplexdwellings)wouldlessen
theirdegreeofdensitynonconformity.Underthisscenario,theconstructionofnew
duplexbuildingswithinR-3Districtswouldnotbeallowed.
CityCouncilAgenda:1/09/12
3
TomakeanallowanceforduplexdwellingswithinR-3ZoningDistricts(asdescribed
above),thefollowingOrdinancemodificationsarenecessary:
1.UsesbyDistrict(Table5.1)mustbemodifiedtolist“duplex”asaconditionalusein
theB-3ZoningDistrict.
2.RegulationsforDuplexUses[Section5.2(C)(2)(b)]mustbemodifiedtostipulate
thatduplexdwellingswouldbeallowedwithinR-3ZoningDistrictsbyconditional
usepermitwhenconvertedfromsinglefamilyresidentialdwellings.Inthisregard,it
issuggestedthattheSectionbemodifiedtoreadasfollows(refertohighlightedtext):
(b)Duplex
(i)Aminimumoftwo(2)off-streetparkingspacesperunitshallbe
providedwithinanenclosedgarageofatleastfourhundred(400)
squarefeet.
(ii)Alldrivewaysandrequiredoff-streetparkingspacesshallbesurfaced
withconcrete,bituminousorapprovedequivalent.
(iii)Legalnon-conformingsinglefamilydwellingslocatedwithinR-3
ZoningDistrictsmaybeconvertedtoduplexdwellingsby
conditionalusepermitwhereenvironmentalconditionsonthe
propertysupportpreservationoftrees,drainagepatterns,orother
relatedfeatures.
CONDITIONALUSEPERMIT
Theprecedingamendmentwouldestablishthemeansbywhichtheproposedconversion
mayoccur.Ifapproved,aconditionalusepermitspecifictothesubjectpropertymust
thenbeprocessed.
AccordingtoSection2.4(D)(4)(a)oftheZoningOrdinance,approvalofaconditional
usepermitapplicationrequiresthattheCityfindthatconditionscanbeestablishedto
ensurethatacertainsetofcriteriawillbemet.Thefollowingisalistingofthe
conditionalusepermitcriteriafollowingbyStaffcomment:
(i)Theconditionalusewillnotsubstantiallydiminishorimpairproperty
valueswithintheimmediatevicinityofthesubjectproperty;
Comment.Itistheapplicant’sintenttosimplyremodeltheinteriorofthe
3,840squarefoothometoaccommodatetwodwellingunits.Inthis
regard,thefootprintofthehomewillnotbeexpanded.Thesubject3.9
acresiteisheavilywooded.Conversionofthehometoaduplexdwelling
CityCouncilAgenda:1/09/12
4
willhavelittleornoimpactonsitevegetation,pondingareasandthe
adjacentrivershoreline.Alsotobenotedisthatallsiteconstructionwill
besubjecttoapplicableBuildingCoderequirements.Withthisinmind,
theproposeduseisnotexpectedtodiminishorimpairpropertyvaluesin
thevicinityofthesite.
(ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,
orwelfareofpersonsresidingorworkingneartheuse;
Comment.Theexistingdwellingissecludedfromviewofnearby
properties.Theproposedconversiontoaduplexdwellingwilllikelybe
imperceptibletoneighboringusesasnoexpansionofthebuildingis
proposed.Theuseisnotexpectedtobedetrimentaltothehealth,safety,
moralsorwelfareofpersonsresidingorworkingneartheuse.
(iii)Theconditionalusewillnotimpedethenormalandorderlydevelopment
ofsurroundingpropertyforpermittedusespredominantinthearea;
Comment.Theduplexuseisnotexpectedtoimpededevelopmentof
surroundingproperties.Moreover,theconversionwillnotinterferewith
futureredevelopmentofthispropertyifdesiredbytheowner.
Asarelatedcomment,staffwouldsuggestthatnosubdivisionofthe
propertyoccurundertheCUP.Whilethelong-termfuturelanduseofthe
propertyisanticipatedtobemultiplefamilyresidential,thecurrent
applicationisviewedasaninterimaccommodationfortheexisting
building,giventheconditionsoftheproperty.
Thus,aresidentialuseatadensitylessthanthatpromotedbythezoning
districtisseenasacceptable.Subdivisionwouldalterthisapproach,as
such,staffwouldsuggestthatuponsubdivisionoftheproperty,future
usesshouldbeconsistentwiththehigherdensityreflectedinthezoning.
(iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesor
roads,andadequatesanitaryfacilitiesareprovided;
Comment.Consideringthatthesubjectsiteisguidedformedium
residentialuse,theproposedduplexuseiswellwithintheCity’sabilityto
providenecessaryservices.
(v)Theconditionalusecanprovideadequateparkingandloadingspaces,
andallstorageonthesitecanbedoneinconformancewithCitycode
requirements;
CityCouncilAgenda:1/09/12
5
Comment.Accordingtotheapplicant,ampleparkingpresentlyexistson
sitetoaccommodatetheadditionaldwellingunit.AsaconditionofCUP
approval,compliancewiththeCity’sparkingstandardswillberequired.
(vi)Theconditionalusewillnotresultinanynuisanceincludingbutnot
limitedtoodor,noise,orsightpollution;
Comment.Theduplexuseisnotexpectedtocreateanynuisancesrelated
toodors,noiseandsightpollution.
(vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuch
aswoodlands,wetlands,andshorelines;andallerosionwillbeproperly
controlled;
Comment.Partofthereasontheapplicantwishestoconverttheexisting
singlefamilyhometoaduplexdwellingistominimizeimpactsuponthe
site’sexistingnaturalfeatures.Inthisregard,existingsitevegetation,
pondsandtherivershorelinearenotexpectedtobeimpactedbythe
conversion.
(viii)Theconditionalusewilladheretoanyapplicableadditionalcriteria
outlinedinChapter5oftheOrdinancefortheproposeduse.
Comment.Chapter5oftheZoningOrdinanceestablishesasetofspecific
regulationswhichpertaintoresidentialuses,includingspecificstandards
whichapplytoduplexdwellings.TheSectionspecificallyimposesthe
followinguponduplexdwellings:
1.Minimumfloorareasrequirementsbaseduponthenumberof
bedroomsprovided.
2.Notlessthan2off-streetparkingspacesperunitwithinanenclosed
garageofatleastfourhundred(400)squarefeet.
3.Alldrivewaysandrequiredoff-streetparkingspacesbesurfacedwith
concrete,bituminousorapprovedequivalent.
AsaconditionofCUPapproval,allapplicablestandardsofChapter5of
theZoningOrdinanceaswellastherequirementsoftheBuildingCode
shouldbesatisfied.
PlanningCommissionReviewandRecommendation
ThePlanningCommissionreviewedthisitemduringapublichearingonJanuary3rd.
Theapplicantwaspresentduringthemeetingandwasabletoaddressquestions
CityCouncilAgenda:1/09/12
6
regardingthesizeofthehome,whichisover4,000squarefeetandclarifytheinternal
modificationswhichwillberequiredfortheconversion.Nootherpublictestimonywas
takenduringthehearing.
TheCommissionalsoquestionedwhyavariancecouldnothavebeenusedtoaccomplish
theproposal.PlannerGrittmanindicatedthatStateStatutedoesnotallowtheCityto
grantvariancesforallowableuses,inthiscasetheconversionofusefromsingle-family
totwo-familyunit.Rather,thestatuteallowscitiestousevariancesforperformance
standarditemssuchaheight,size,setback,etc.
ThePlanningCommissionunanimouslyrecommendedapprovalofbothordinance
amendmentandtheCUP,basedonfindingsmadeintheattachedresolution.
A1.BudgetImpact:None.
A2.StaffImpact:Aminoramountofconsultanttimewillbeinvolvedinthe
updatingoftheordinancetextandstafftimewillbeinvolvedintherecordingof
CUPproceedings.
B.ALTERNATIVEACTIONS:
Decision1:ZoningOrdinanceAmendment
ThePlanningCommissionunanimouslyrecommendsalternative1below.
1.MotiontoapproveOrdinance#541,aZoningOrdinanceAmendmenttoallowthe
conversionofsinglefamilyresidentialdwellingslocatedinR-3Districtsto
duplexdwellingsbyconditionalusepermit.
2.MotiontodenyOrdinance#541,aZoningOrdinanceAmendmenttoallowthe
conversionofsinglefamilyresidentialdwellingslocatedinR-3Districtsto
duplexdwellingsbyconditionalusepermit.
3.MotiontotableactionontherequestedZoningOrdinanceAmendment,pending
textmodificationsassuggestedbytheCityCouncil.
Decision2:ConditionalUsePermitfor1349HartBoulevard
ThePlanningCommissionunanimouslyrecommendsalternative1below.
1.MotiontoapprovetheConditionalUsePermit,basedonfindingsas
recommendedbythePlanningCommissioninResolution2012-001,contingent
oncompliancewiththoseconditionsspecifiedinExhibitZ.
2.MotiontodenytheConditionalUsePermit,basedonfindingstobemadebythe
CityCouncil.
CityCouncilAgenda:1/09/12
7
3.Motiontotableactionontheconditionalusepermitrequest,pendingadditional
informationasidentifiedbytheCityCouncil.
C.STAFFRECOMMENDATION:
Staffsupportstheapplicant’srequesttoconverttheexistingsinglefamilyresidential
dwellingtoaduplexdwelling.
TherequestedZoningOrdinanceamendmentwouldmakeanallowanceforconversions
(toduplexdwellings)intheR-3ZoningDistrictbyconditionalusepermit.The
constructionofnewduplexdwellingsinthedistrictwouldnotbeallowed.Thisapproach
willprovideanopportunityfortheCityandpropertyownerstolessenthedegreeof
nonconformity(byreasonofdensity)inR-3Districts.Theapproachalsoallowsthe
City’slongtermvisionforthedistrict(mediumdensityresidentialuses)toremainintact.
Consideringthatonlyinteriormodificationstotheexistinghomeareproposed,fewin
anynegativeimpactsareanticipated.Withtheprecedinginmind,Staffrecommends
approvaloftheZoningOrdinanceAmendmentandtheConditionalUsePermitbasedon
thefindingsoffactnotedwithinthesupportingresolutionandsubjecttotheconditions
listedinExhibitZ.
D.SUPPORTINGDATA:
Ordinance#541
A.AerialImages
B.ZoningMap
C.ApplicantNarrative
D.PropertyLegalDescription
E.SitePlan
F.GradingandDrainagePlan
G.PropertyInformation
H.PlanningCommissionResolution#2012-001
Z.ConditionsofApproval
ORDINANCENO.541
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEAMENDINGTITLE10–MONTICELLOZONING
ORDINANCEOFTHEMONTICELLOCITYCODERELATEDTO
TABLE5.1–USESBYDISTRICTANDSECTION5.2–REGULATIONSFOR
RESIDENTIALUSES
THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS:
Section1.Table5.1–UsesbyDistrict,Title10–ZoningOrdinanceishereby
amendedasfollows:
Table5-1shallbeamendedwiththefollowingadditionsfortheR-3zone:
Conditional:under“ResidentialUses”
Duplexes
TABLE5-1:USESBYDISTRICT
UseTypes
“P”=Permitted
“C”=ConditionallyPermitted
“I”=InterimPermitted
BaseZoningDistricts
Additional
RequirementsA
O
R
A
R
1
R
2
T
N
R
3
M
H
B
1
B
2
B
3
B
4
C
C
D
I
B
C
I
1
I
2
AgriculturalUses
Agriculture P P P P P P P P P P P P P P P 5.2(B)(1)
AgriculturalSales P 5.2(B)(2)
CommunityGardens P P P P P P P P P 5.2(B)(3)
Stables C 5.2(B)(4)
ResidentialUses 5.2(C)(1)
AttachedDwellingTypes 5.2(C)(2)(a)
-Duplex P C 5.2(C)(2)(b)
-Townhouse C P 5.2(C)(2)(c)
-Multiple-Family C P C P 5.2(C)(2)(d)
DetachedDwelling P P P P P P None
GroupResidentialFacility,
SingleFamily P P P P P 5.2(C)(3)
GroupResidentialFacility,
Multi-family P P 5.2(C)(3)
Mobile&ManufacturedHome/
HomePark C C P C C 5.2(C)(4)
ORDINANCENO.541
Section2.Section5.2(C)(2)(b)–RegulationsforResidentialUses,Title10-Zoning
OrdinanceZoningOrdinanceisherebyamendedtoaddthefollowing
section:
(iii)Legalnon-conformingsinglefamilydwellingslocatedwithinR-3
ZoningDistrictsmaybeconvertedtoduplexdwellingsby
conditionalusepermitwhereenvironmentalconditionsonthe
propertysupportpreservationoftrees,drainagepatterns,or
otherrelatedfeatures.
Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits
passageandpublication.Revisionswillbemadeonlineafteradoptionby
Council.CopiesofthecompleteZoningOrdinanceareavailableonline
andatMonticelloCityHall.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofJanuary,2012.
CITYOFMONTICELLO
____________________________
ClintHerbst,Mayor
ATTEST:
_____________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012–001
Date:January3rd,2012ResolutionNo.2012-001
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGAPPROVALOFACONDITIONALUSE
PERMITFORADUPLEXRESIDENTIALUSEINANR-3DISTRICT
WHEREAS,MaryKBondhushasrequestedanConditionalUsePermitforaduplexresidential
useatthepropertylegallydescribedas,whichislocatedinanR-3District;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforConditionalUsePermit
forConditionalUsePermitpursuanttotheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonJanuary3rd,2012onthe
applicationandtheapplicantandmembersofthepublicwereprovidedtheopportunitytopresent
informationtothePlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,
whichareincorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindings
ofFactinrelationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforPlacesto
Live.
2.Theconversionofsingle-familyresidentialdwellingstoduplexdwellingswithintheR-3
Districtwouldlessentheirdegreeofdensitynonconformity.
3.Conversionofthehometoaduplexdwellingwillhavelittleornoimpactonsite
vegetation,pondingareasandtheadjacentrivershoreline.
4.Theproposeduseisnotexpectedtodiminishorimpairpropertyvaluesinthevicinityof
thesite.
5.Theuseisnotexpectedtobedetrimentaltothehealth,safety,moralsorwelfareof
personsresidingorworkingneartheuse.
6.Theduplexuseisnotexpectedtoimpededevelopmentofsurroundingproperties,northe
futureredevelopmentofthisproperty.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforConditionalUsePermitforduplex
residentialusewithinanR-3(MediumDensityResidential)Districtishereby
recommendedtotheCityCouncilforapproval.
2.TherecommendationforapprovalissubjecttothoseConditionsasfollows:
a.CityOfficialsapprovetheZoningOrdinanceAmendmentmakingan
allowancefortheconversionofsinglefamilyresidentialdwellingstoduplex
dwellingsintheR-3ZoningDistrictbyconditionalusepermit.
b.Thefloorareaoftheduplexdwellingcomplywiththeminimumarea
requirementsofChapter5oftheZoningOrdinance(baseduponthenumberof
bedroomsprovided).
c.Notlessthantwooff-streetparkingspacesbeprovidedperdwellingunit
withinanenclosedgarage.Suchgarageshallmeasurenotlessthan400square
feetinsize.
d.Duringtheuseofthepropertyasatwo-familystructureundertheCUP,no
subdivisionshallbepermittedthatwouldaltertheuseoftheproperty.This
restrictionisnotintendedtorestrictconveyancesofportionsofthepropertyfor
publicuse.
e.Alldrivewaysandrequiredoff-streetparkingspacesbesurfacedwithconcrete,
bituminousorapprovedequivalent.
f.Issuesrelatedtogradinganddrainageshallbesubjecttoreviewandcomment
bytheCityEngineer.
ADOPTED this3rddayofJanuary2012,bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
RodDragsten,Chair
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
ExhibitZ–ConditionsofApproval
MaryKayBondhus
ConditionalUsePermit
1.CityOfficialsapprovetheZoningOrdinanceAmendmentmakinganallowanceforthe
conversionofsinglefamilyresidentialdwellingstoduplexdwellingsintheR-3Zoning
Districtbyconditionalusepermit.
2.Thefloorareaoftheduplexdwellingcomplywiththeminimumarearequirementsof
Chapter5oftheZoningOrdinance(baseduponthenumberofbedroomsprovided).
3.Notlessthantwooff-streetparkingspacesbeprovidedperdwellingunitwithinanenclosed
garage.Suchgarageshallmeasurenotlessthan400squarefeetinsize.
4.Duringtheuseofthepropertyasatwo-familystructureundertheCUP,nosubdivisionshall
bepermittedthatwouldaltertheuseoftheproperty.Thisrestrictionisnotintendedto
restrictconveyancesofportionsofthepropertyforpublicuse.
5.Alldrivewaysandrequiredoff-streetparkingspacesbesurfacedwithconcrete,bituminous
orapprovedequivalent.
6.IssuesrelatedtogradinganddrainageshallbesubjecttoreviewandcommentbytheCity
Engineer.
CityCouncilAgenda:1/09/12
1
5S.ConsiderationofapprovingarequestforConditionalUsePermitforCrossParking
foracommercialuseinaB-3,HighwayBusinessDistrict;Applicant:Croaston,
Ray/LandformforMcDonalds (NAC)
A.REFERENCE&BACKGROUND:
Property:100OakwoodDriveEast
Lots1and2,Block1,MonticelloI-94TriPlaza
ThesubjectsiteislocatedsouthofInterstateI-94andeast
ofStateHighway25
PlanningCaseNumber:2011-033
Request(s):ConditionalUsePermitforcrossparking
DeadlineforDecision:January31,2012(60days)
LandUseDesignation:PlacestoShop
ZoningDesignation:B-3,HighwayBusinessDistrict
ThepurposeoftheB-3,HighwayBusinessDistrictisto
provideforandlimittheestablishmentofmotorvehicle-
orientedordependentcommercialandserviceactivities.
CurrentSiteUse:Thesubjectsiteiscurrentlyoccupiedbyanexisting
McDonald’srestaurant.
SurroundingLandUses:
North:InterstateHighway94
East:Commercial,zonedB-3,HighwayBusinessDistrict
South:Commercial,zonedB-3,HighwayBusinessDistrict
West:Commercial,zonedB-3,HighwayBusinessDistrict
ProjectDescription:McDonald’swishestoreplacetheirexisting4,500square
footrestaurantwithanewrestaurantmeasuring5,158
squarefeetinsize.Thesubjectsiteoverlaystwoparcelsof
land.Therestaurantbuildingandrelatedautomobile
parkingisproposedtobelocateduponLot1tothewest.
CityCouncilAgenda:1/09/12
2
OversizedvehicleparkingisproposedtooccuruponLot2
totheeast.
Therequestedconditionalusepermitisnecessarytoallow
crossparking/accessbetweenthetwolotswhichcomprise
thesubjectsite.
OrdinanceRequirements:TheZoningOrdinanceallowscrossparkingonlyby
conditionalusepermit.
Inadditiontothereferencedconditionalusepermit,the
newrestaurantissubjecttotheCity’ssiteplanreview
procedures.
ANALYSIS
Access.ThesubjectsiteispresentlyaccessedfromHighway25viaasharedaccesswith
theadjacentSuperAmerica.TobenotedisthatLot2totheeastlacksdirectpublicstreet
access.Thus,accessisprovidedviaeasement.Nophysicalchangestothesite’sexisting
accessisproposed.Access-relatedissuesshouldbesubjecttofurthercommentbythe
CityEngineerandMnDOT,whereapplicable.
LotAreaandWidth.Lot1,uponwhichthenewrestaurantbuildingisproposed,
measures53,522squarefeetinsizeandexhibitsawidthof280feetalongHighway25.
Lot2,uponwhichoversizedvehicleparkingisproposed,measures40,587squarefeetin
sizeand226feetinwidth(asmeasuredalongI-94frontage).
WithinB-3,HighwayBusinesszoningdistricts,aminimumlotareaisnotestablished
andminimumwidthof100feetisrequired.Thus,bothlotsmeettheminimumareaand
widthrequirementsoftheB-3District.
Setbacks.Thefollowingtableprovidesacomparisonbetweenthebuildingsetback
requirementsoftheB-3Districtandthoseillustratedontheproposedsiteplan.
RequiredProposed
Front 30feet70feet
Side 10feet*47feet
Rear 30feet62feet
*20footsetbackrequiredalongsideyardswhichabutpublicstreets.
Asshownabove,allapplicablebuildingsetbackrequirementsoftheB-3Districthave
beensatisfied.
CityCouncilAgenda:1/09/12
3
AccordingtotheOrdinance,parkinglotcurbbarriersmaynotbecloserthansix(6)feet
toanylotlineasmeasuredfromthelotlinetothefaceofthecurb.Exceptingshared
driveareas,allperimetercurbsexceedtheminimum6footsetbackrequirement.
Parking
Supply.Inregardtorestaurants,theOrdinanceprovidesoff-streetparkingrequirements
forbothdrive-throughandsitdowntypes.Theserequirementsareasfollows:
Drive-ThroughRestaurants -Onespaceforeach15squarefeetofgrossfloorarea
butnotlessthan15spaces.
SitDownRestaurants -Onespaceforeach40squarefeetofgrossfloorareaof
diningandbarareaandonespaceforeach80squarefeetofkitchenarea.
Theproposedrestaurantmeasures5,158grosssquarefeetinsize.Utilizingthe“drive
throughrestaurant”requirementof1spaceper15grosssquarefeet,atotalofmorethan
300off-streetparkingspaceswouldberequired.Thisissignificantlymorethanthe77
spacesprovidedandwellbeyondwhatisconsideredareasonablesupply.
Utilizingthe“sitdownrestaurant”requirement,atotalof75spaceswouldberequired
Underthisanalysis,therestaurantwouldmeettheCity’srequirement.Alsotobenoted,
theexistingrestaurantprovides75off-streetparkingspaces.Historically,thissupply
hasproventobeadequate.Further,additionalparkingcouldbeaddedontheadjacentlot
ifnecessary.Thereshouldbemorethanadequateparkingforthissite,evenduringpeak
periods.
DimensionalRequirements.Proposedparkingstallsmeasureninefeetinwidthand20
feetindepthandsatisfytheminimumdimensionalrequirementsoftheOrdinance.
Circulation.Vehiclecirculationpatternswithinparkingareaswillbesimilartothatof
theexistingrestaurantwiththefollowingimprovements:
Vehicleaccesstothedrive-throughlanewilloccurattherear(eastside)ofthe
restaurantratherthanthesouthsideofthebuilding.Thischangewilleliminate
pedestrianinterfacewithstackedvehicleswithinthedrivethroughlane.
Theoversizedvehicleparkingareahasbeenredesignedtomakemoreefficient
(andlogical)useofthespaceprovided.
CrossParking.Asnotedpreviously,theprocessingofaconditionalusepermitis
necessarytoaccommodatecrossparkingand/oraccess.Insuchcases,theOrdinance
statesthatthefollowingconditionsmustbesatisfied:
1.TherequiredislandandlandscapingrequirementsinSection4.1ofthe
Ordinancearemet.
CityCouncilAgenda:1/09/12
4
2.Thevehicularuseareameetstherequiredsetbackattheperimeterofthe
parcelsinquestion.
3.Thecurbcutaccesslocationstotheparkinglot(s)areapprovedbythe
City.
4.Asharedparking/accessandmaintenanceagreementisprovidedbythe
parkingownersandrecordedagainstallsubjectproperties.
Theapplicanthassubmittedacopyoftheexistingeasementagreementexecutedin2001.
AsaconditionofCUPapproval,alleasementrelateddocumentsshouldbesubjectto
reviewandapprovalbytheCityAttorney.
DisabledParkingRequirements.Thesiteplanillustratesfourparkingspaceswhichare
tobespecificallyreservedforusebythedisabled.SuchquantitysatisfiesStateCouncil
onDisabilitysupplyrequirements.
Drive-ThroughLane.TheZoningOrdinancedoesnotincludeanydevelopment
standardswhicharespecifictoaccessorydrive-throughlanes.Thesubmittedsiteplan
illustratesapproximately150feetofstackingspacewithinthedrive-throughlane,enough
toaccommodatesevenvehicles.
Thedrive-throughlaneprovidesamplevehiclestackingspaceandisconfiguredto
minimizeimpactsuponpedestriantrafficwithintheparkinglot.
LoadingandTrashHandling.Loadingactivitiesaretooccurtowardtherearofthe
building.Assumingloadingactivitiesdonotoccuratpeakbusinesstimes,novehicular
conflictsareanticipated.
Alltrashhandlingequipmentistobestoredwithintherestaurantbuilding.
ImperviousSurfaceCoverage.TheB-3Districtdoesnotimposeamaximum
impervioussurfacecoveragerequirement.Thesubmitteddevelopmentplandoes
however,callforareductionintheamountofimpervioussurfacecoverageuponthesite.
Presently,83percentofthesiteisimpervious.Thiscomparesto77percentimpervious
coveragedepicteduponthesubmittedsiteplan.Thereductioninimpervioussurface
coverage,resultinginadditionalgreenspace,isconsideredapositivesitechange.
Landscaping.Asrequired,alandscapeplanhasbeensubmittedforreview.Theplan
callsfornewlandscapingonboththeperimeterofthesiteandaroundtherestaurant
building.
TreeplantingsincludefiveSpringSnowCrabapplesalongthenorthsideofthesite,three
SkylineHoneyLocustonthesouthsideofthesiteandtwoSwampWhiteOaksalongthe
easternedgeofthesite.
CityCouncilAgenda:1/09/12
5
Avarietyofshrubsareproposedaroundthebuildingincludingspreadingyews,dwarf
cranberrybushes,junipersandspirea.
Sitelandscapingisconsideredwell-placedandisexpectedtovisuallyenhancethesite
andbuilding.
Lighting.Asrequired,aphotometriclightingplanhasbeensubmitted.Accordingtothe
plan,sixlightpolesaretobeerecteduponthesiteeachmeasuring30feetinheight.
AccordingtotheOrdinance,theheightofoutdoorlighting,whethermountedonpolesor
wallsorbyothermeans,mustbenogreaterthan25feetinbusinessdistricts.Asa
conditionofCUPapproval,lightfixtureheightsshouldnotexceed25feetasrequiredby
Ordinance.
TheOrdinancealsostatesthatoutdoorlightingassociatedwithcommercialusesmustbe
designedandlocatedsothatthemaximumillumination(measuredinfootcandlesat
groundlevel)atapropertylineorright-of-waycenterlinenotexceed1.0footcandles.
Thisrequirementhasbeensatisfied.
AsaconditionofCUPapproval,“cut-offlighting”mustbedesignedtodirectlight
downward(e.g.,shoeboxstyle).
BuildingMaterials.Thenewrestaurantistobefinishedprimarilyinbrick(“redblend”
incolor).Toprovidevisualinterest,thefollowingexteriorfeature/accentsareproposed:
Aluminumcompositematerial(ACM)affixedtothefrontfacadeandsouth
buildingentry(whiteincolor).
Corrugatedmetalbandingalongthetopofthestructure(3feetwideand
“Cityscape”incolor).
Aluminumcanopies(yellowincolor)abovebuildingwindows.
Windowsonthenorth,southandwestsidesoftherestaurant’sdiningroom.
AllproposedbuildingmaterialshavebeenfoundtomeetOrdinancerequirements.
Signage.Thefollowingsignshavebeenproposeduponthesubjectsite.
LocationSignTypeHeightAreaComment
CornerofI-94&
Hwy25
Freestanding(Pylon)
Sign
51.1
feet
395s.f.Existingsigntoremain
Freestanding
SignSub-total
395s.f.
SouthBuilding
Facade
WallSign
(McDonald’sText)
NA41.25s.f.Affixedtocorrugatedmetal
band
WestBuilding
Facade
WallSign
(McDonald’sText)
NA41.25.Affixedtocorrugatedmetal
band
SouthBuildingWallSignNA14s.f..Affixedtoaluminumcomposite
CityCouncilAgenda:1/09/12
6
Facade(McDonald’sLogo)material
WestBuilding
Facade
WallSign
(McDonald’sLogo)
NA14s.f..Affixedtoaluminumcomposite
material
NorthBuilding
Facade
(assumed)
WallSigns(2)
(windowpositionsigns)
5s.f.Eachsignmeasures2.5s.f.in
size
WallSignSub-
total
115.5s.f.
EastofBuilding InformationalSigns(2)
(MenuBoards)
6’-9”82s.f Eachsign(menuboard)
measures41s.f.insize
Southeastof
Building
InformationalSign
(DriveThru)
11’-0”8s.f.Referencedas“WelcomePoint
Gateway”signonsignplan
EastofBuildingInformationalSign
(Canopy)
11’-3”8s.f.Twinpoles
NotspecifiedInformationalSign
(Directional)
5’3”9.9s.f.
Informational
SignSub-total
108.2s.f.
TOTALSIGN
AREA
618.7s.f.
Note:Inadditiontothesignsidentifiedabove,pavementsignsarealsoproposed.
Asshownabove,619squarefeetofsignageisproposeduponthesubjectsite.Ofthis
total,395squarefeetisdevotedtothefreestandingsignand115.5squarefeetisdevoted
towallsigns.Thebalanceofthetotalsignarea(108.2squarefeet)isdevotedto
informationalsignage,notregulatedbythesignordinance,providedthatitprovides
communicationforon-siteuseonly.
TheOrdinanceallowsonefreestandingsignperlotandstipulatesthattheareaofthesign
maynotexceed100squarefeetoneachsidewithamaximumheightof22feet.As
notedabove,theapplicantswishtoretaintheexistingpylonsignontheproperty.At
58.1feetinheightand395squarefeetinsize,thesignsignificantlyexceedsthe
maximumheightandarearequirementsoftheOrdinance.Thesignishowever,afforded
grandfatherrightsandthereforemaycontinuetoexistinaccordancewiththeCity’s
nonconformingstructurerequirements.Thefreestandingsignsdoesmeetapplicable
setbackrequirementsoftheOrdinance(15)feetfromanypropertylineabuttingapublic
right-of-wayandfive(5)feetfromanysideorrearpropertyline).
TheOrdinancestipulatesthatthetotalareaofwallsignsmaynotexceed15percentof
thetotalbuildingfacadefrontingnotmorethantwopublicstreets.Usingthiscalculation,
amaximumof458squarefeetofwallsignageisallowedfortherestaurant.The
proposedamountofwallsignarea(115.5squarefeet)issignificantlylessthanthat
allowedbytheOrdinance.
GradingandDrainage.Asrequired,theapplicanthassubmittedagradinganddrainage
planforreview.AsaconditionofCUPapproval,theplanshouldbesubjecttoreview
andapprovalbytheCityEngineer.
CityCouncilAgenda:1/09/12
7
Utilities.AsaconditionofCUPapproval,issuesrelatedtositeutilitiesshouldbesubject
toreviewandapprovalbytheCity’sUtilityDepartment.
PlanningCommissionReviewandRecommendation
ThePlanningCommissionreviewedthisitemduringapublichearingonJanuary3rd.
Theapplicant’srepresentativewaspresentforthehearingandtheCommissioninquired
aboutthepossibilityofasidewalkconnectionalongthewestsideoftheproperty.The
applicant’srepresentativeindicatedthattheexistinggrade(thereisaretainingwallalong
thenorthwesternsideoftheproperty)madetheconstructionofasidewalkprohibitive.
Hearingnootherpublictestimony,thePlanningCommissionunanimouslyrecommended
approvaloftheCUP,basedonfindingsmadeintheattachedresolution.
A1.BudgetImpact:None.
A2.StaffImpact:Stafftimeinvolvedinthereviewoftheapplicationischarged
againsttheapplicationescrow.Aminoramountofconsultanttimewillbe
involvedintheupdatingoftheordinancetextandstafftimewillbeinvolvedin
therecordingofCUPproceedings.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionunanimouslyrecommendsalternative1below.
1.MotiontoapprovetheConditionalUsePermit,basedonfindingsas
recommendedbythePlanningCommissioninResolution#2012-003,contingent
oncompliancewiththoseconditionsspecifiedinExhibitZ.
2.MotiontodenytheConditionalUsePermit,basedonfindingstobemadebythe
CityCouncil.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentified
bytheCityCouncil.
C.STAFFRECOMMENDATION:
Withtheexceptionofthesite’sfreestandingsign(whichholdsgrandfatherrights),the
proposedrestauranthasbeenfoundtobegenerallyconsistentwithapplicable
requirementsoftheOrdinance.Inrelationtotheexistingrestaurant,thesiteplanis
consideredmuchimprovedfromafunctioning/circulationstandpoint.
Withthisinmind,StaffrecommendsapprovaloftheConditionalUsePermitbasedon
thefindingsoffactcontainedwithinPlanningCommissionResolution#2012-003and
subjecttotheconditionslistedinExhibitZ.
CityCouncilAgenda:1/09/12
8
D.SUPPORTINGDATA
A.AerialImage
B.ZoningMap
C.ApplicantNarrative
D.SitePlan
Grading,Drainage,PavingandErosionControlPlan
UtilityPlan
LightingPlan
LandscapePlan
BuildingElevations
FloorPlan
SignPlan
E.PlanningCommissionResolution#2012-003
Z.ConditionsofApproval
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2
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012–003
Date:January3rd,2012ResolutionNo.2012-003
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGAPPROVALOFACONDITIONALUSE
PERMITFORCROSSPARKINGFORACOMMERCIALUSE
WHEREAS,LandformEngineeringhasrequestedanConditionalUsePermitforCrossParking
foracommercialuse atthepropertylegallydescribedasLots1and2,Block1,MonticelloI-94
TriPlaza,whichislocatedinaB-3District;and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforConditionalUsePermit
forConditionalUsePermitpursuanttotheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonJanuary3rd,2012onthe
applicationandtheapplicantandmembersofthepublicwereprovidedtheopportunitytopresent
informationtothePlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,
whichareincorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindings
ofFactinrelationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforPlacesto
Shop.
2.Theproposedrestauranthasbeenfoundtobeconsistentwithapplicablerequirementsof
theOrdinance,withtheexceptionofgrand-fatheredrightspertainingtotheexitingfree-
standingpylonsign.
3.Theproposedsiteplanpresentsanimprovedcirculationplanforthepropertyand
propertyuse.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforConditionalUsePermitforCross
Parkingforacommercialuse withinanB-3(HighwayBusiness)Districtishereby
recommendedtotheCityCouncilforapproval.
2.TherecommendationforapprovalissubjecttothoseConditionsasfollows:
a)Access-relatedissuesshallbesubjecttocommentandrecommendationbytheCity
EngineerandMnDOT.
b)Alleasement-relateddocumentsshallbesubjecttoreviewandapprovalbytheCity
Attorney.
c)Exteriorlightfixtureheightsbereducedfrom30to25feetasrequiredbyOrdinance.
Suchfixturesshallbedesignedtodirectlightdownward.
d)Issuesrelatedtogradinganddrainageshallbesubjecttoreviewandcommentbythe
CityEngineer.
e)IssuesrelatedtositeutilitiesshallbesubjecttoreviewandapprovalbytheCity’s
UtilityDepartment.
ADOPTED this3rddayofJanuary2012,bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
RodDragsten,Chair
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
1
ExhibitZ–ConditionsofApproval
McDonald’sRestaurantConditionalUsePermit
1.Access-relatedissuesshallbesubjecttocommentandrecommendationbytheCityEngineer
andMnDOT.
2.AlleasementrelateddocumentsshallbesubjecttoreviewandapprovalbytheCityAttorney.
3.Exteriorlightfixtureheightsbereducedfrom30to25feetasrequiredbyOrdinance.Such
fixturesshallbedesignedtodirectlightdownward.
4.IssuesrelatedtogradinganddrainageshallbesubjecttoreviewandcommentbytheCity
Engineer.
5.IssuesrelatedtositeutilitiesshallbesubjecttoreviewandapprovalbytheCity’sUtility
Department.
CityCouncilAgenda:01/09/12
1
7.ConsiderationofadoptingResolution#2011-011approvingtheEmbracing
DowntownPlanandamendingthe2008MonticelloComprehensivePlan
(AS/MBL/BW)
A.REFERENCEANDBACKGROUND:
TheCity,policyboards,landowners,businessowners,andcitizenshavebeendiligently
workingontheEmbracingDowntownmarket,transportation,landuse,and
implementationprojectforthepastyear.Itisanexcitingtimetofinallycompletethe
studyprocessandstartworkingonvariousimplementationsteps.Thelastpieceof
completingtheEmbracingDowntownstudyistoadoptthedocumentintotheCity’s
ComprehensivePlanandamendtextwithincertainsectionstocomplywiththe
November4,2011EmbracingDowntownfinaldocument.
Extensiveopportunityforpublicinputwasprovidedforthroughouttheplanningprocess.
Bothdowntownpropertyownersandbusinessownerswereengagedintheprojectfrom
itsinception,andbroadercommunityinvolvementwassolicitedatkeypoints.Sixpublic
communitymeetings,fourfocusedSteeringCommitteemeetingsandseventeen
stakeholderinterviewswerecompleted.
TheSteeringCommitteewasalsoinstrumentalinprovidingvaluabledirection.The
EmbracingDowntownSteeringCommitteeconsistedofthefollowingrepresentatives:
CityCouncil–TomPerraultandLloydHilgart
EDA–BillDemeules
PlanningCommission–CharlotteGablerandBillSpartz
ParksCommission–LarryNolan
SueSwiecichowski–downtownland/businessownerSteveJohnson–downtownland
owner
WesOlson–IEDCrepresentative
DougSchneider–downtownland/businessowner
ComponentsofthePlan
MarketAnalysis
TheMarketAnalysiscomponentwasthefirstcomponenttobecompletedandactsasthe
foundationforthebalanceoftheplan.Themaintakeawayfromthemarketanalysisis
thatMonticellohascapacityformorecommercialandretaildevelopmentinthe
community.TheconsultingteambelievesthatMonticelloshouldmarketitselfasa“sub-
regional”centerbetweenMapleGroveandSt.Cloud.Alsoofimportanceisthefactthat
Monticellohasarealmarket-drivenopportunitytosuccessfullylocateadepartmentstore,
additionalmedicalservices,andanothertypeofgrocerystore(i.e.wholefoods,co-op)in
thedowntownarea.
Transportation
TH25/CSAH75
CityCouncilAgenda:01/09/12
2
Underbothexistingandfutureconditions,theintersectionmostcriticaltotrafficflowin
andaroundtheCCDistheintersectionofTH25andCSAH75/Broadway.Becauseofthe
hightrafficvolumesandturningvolumes,especiallyeastboundtonorthboundand
southboundtoeastbound,littlesparegreentimeisavailablefortheheavythroughtraffic
volumesonTH25.CurrentplansfortheintersectionofTH25andCSAH75,as
identifiedintheCity’sTransportationPlancallfortheconstructionofroadwaycapacity
improvementsatthisintersection.Plansincludedualleftturnlanesforbothlegsof
CSAH75/Broadway,andforsouthboundTH25toeastboundCSAH75movement.Dual
rightturnlaneswererecentlyconstructedforthewestboundCSAH75tonorthboundTH
25movement.Withtheseimprovementstheintersectionisanticipatedtofunction
acceptablythrough2030,butonlyaslongasasecondrivercrossingisconstructed
somewhereintheMonticelloarea.
SecondRiverCrossing
AsecondrivercrossingovertheMississippiRivermustbeconstructedtorelieve
congestiononTH25byprovidinganalternateroutefortripsbetweenMonticelloand
BigLake.Thissecondcrossing,asnotedintheCity’sTransportationPlan,accountsfor
thedifferencebetween20%growthinbackgroundtraffic(withsecondcrossing)and
60%growth(withoutasecondcrossing).Withoutthisvitalsecondrivercrossing,noset
ofotherminorgeometricfixestoTH25andCSAH75willbringtheintersectionupto
acceptableperformancethresholds.
4thStreet/TH25IntersectionSignalization
TheproposedEmbracingDowntownPlanwillbringamodestamountofadditional
traffictotheCCD,spreadamongthemanyroadsandintersections.Inordertoprovide
foradequateaccesstotheproposedretailfacilities,creationofanadditionalsignalized
accesspointto/fromTH25at4thStreetisproposed.Thisintersectionwillnotonlybe
capableofprovidingtheadditionalaccessneededbythenewretailfacilities,butwillalso
provideamuch-neededalternaterouteforlocaleast/westthroughtrafficinthedowntown
core,improvingoperationsatthecriticalTH25andCSAH75intersection,andinturn,
operationsalongtheTH25arterialcorridor.
Inordertomaximizethebenefitofthetrafficsignalat4thStreetandoffsettheimpactof
theadditionofsignalizedaccesspoints,accessrestrictionsattheintersectionofTH25
and3rdStreetareproposed.Conversiontoright-in/right-outaccessesisrecommended.
Inadditiontothevehiculartrafficbenefitsgeneratedbythesignalat4thStreet,
pedestrianswillalsobenefit.Currently,a5-blockseparationexistsbetweensignalized
crossingpointsofthehightrafficvolumeTH25corridor.Theadditionofatrafficsignal
at4thStreetwillsignificantlyreducethedistanceapedestrianmustgooutoftheirwayto
crossTH25.
ImprovedtrafficoperationswillalsoresultattheintersectionofTH25andCSAH75due
totheadditionofthe4thStreetsignalbylimitingthepotentialforqueuesonCSAH75to
extendupstreamtobothWalnutStreettothewestandCedarStreettotheeast.Analysis
ofpost-redevelopmenttrafficoperationsattheseintersectionsshowslevelsofservice
CityCouncilAgenda:01/09/12
3
aboveacceptablethresholdswithlittlequeuingimpactsfromthecriticalTH25and
CSAH75intersection.
Other
Othergeometricimprovementsrecommendedtoimprovetrafficoperations,whetheror
nottheproposedRedevelopmentPlanproceeds,includeanadditionalwestbound
approachlaneattheintersectionofTH25and7thStreet,andrevisedsignalphasingand
extensionofthewestboundstoragebayattheI-94northrampintersection,whichis
currentlyprogrammedinMn/DOT’s2011-2013constructionschedule.The
transportationplanningeffortcompletedbyWestwoodalsoincludespecific
recommendationsforpedestrianandothermulti-modaltransportationconnections
throughthedowntown,aswellasonandoff-streetparkingrecommendations.
Lastly,toimprovenorth/southpedestrianconnectivityforWestBroadway,consideration
forfutureinstallationofasignalsystematLocustStreetisrecommendedifandwhen
warranted.
Thelistedabovepotentialimprovementswillbeimplementedonanindividualbases
determinedbydemand,timingofredevelopmentprojects,andCityCouncilapproval.
LandUse
TheMcCombsGroupmeldedtheoutcomesoftheMarketAnalysisandTransportation
componentswiththestatedstrategiesforthedowntownidentifiedwithinthe2008
ComprehensivePlan.
Asdirectedbytheoriginalscopeofwork,theconsultingteamcreatedfourdowntown
planalternatives.Throughthepublicreviewandfeedbackprocess,theSteering
CommitteeultimatelyselectedCompactSchemeAasthePreferredAlternativePlanland
usedesign.However,theplannotesthattheDowntownFrameworkPlanservesasthe
moregeneralguidingLandUsedocument.Thisisinrecognitionofthefactthatthe
actualconfigurationofdevelopmentmayflexwithinCompactSchemeA,butshould
alwayscomplywiththegeneralDowntownFramework.
TheEmbracingDowntownPlanincludesDesignGuidelinesforthedowntown.Boththe
PreferredAlternativePlanandtheDesignGuidelinesrecognizethecurrentCCD
boundariesastheapplicablegeographicplanningdistrict,withsomesuggestionsfor
futureexpansionofthedistrict.
FinancialAnalysis&Implementation
Therealizationoftheplancannotoccuroutsideoffinancialfeasibilityand
implementationstrategies.TheimplementationsectionidentifiesareaswheretheCity
willneedtobeflexibleandwhereholdingfirmtothevisionwillbeimportant.
Adetailedfinancialanalysiswasalsoincludedonablockbyblockbasis.Certainblocks
willbemoreexpensivetoredevelopversusothers.Theconsultingteamisrecommending
startingwiththe“Anchor”blockandBlock34asimmediatecatalystprojectareas.
CityCouncilAgenda:01/09/12
4
Thedocumentidentifiesseveralfinancialtoolstoassistinredevelopmentprojects.
Implementationstepsalsoincludetakingacloserlookatleadershipindowntown.The
Planrecommendscreatingapositiveleadershipteamthatincludesrepresentativesfrom
majoremployers,business/propertyowners,communitycenter,citystaff,policyboards,
chamber,legal,banking,downtownassociation,andtheparksboard.
AmendmentstotheComprehensivePlan
ManyoftheexistingDowntownpoliciescontainedwithintheComprehensivePlan
coincidewiththeEmbracingDowntownplan.Therefore,theamendmentsproposedto
theCompPlanincludeonlytextamendmentswithincertainsectionsthatremove
outdatedpoliciesandincorporatenewapplicablepoliciesandguidingprinciples(see
attachmentforproposedtextamendments,highlightedareasidentifynewlanguageand
strikethroughidentifiesdeletedlanguage).
AlongwithspecifictextamendmentsintheLandUse,Transportation,andDowntown
Design&Imagesections,theproposedamendmenttotheComprehensivePlanwill
includefullreplacementofthe1997DowntownPlanwiththeNovember4,2011
EmbracingDowntownplan.
A1.BudgetImpact:Budgetimpactswilldependonindividualimplementation
projects.
A2.StaffWorkloadImpacts:Staffimpactswillalsodependonindividual
implementationprojects.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2011-011,approvingtheNovember4,2011
EmbracingDowntownfinalreportandamendingthe2008Monticello
ComprehensivePlanaccordingly.
2.MotiontodenyadoptionofResolution#2011-011,anddirectingStafftoprepare
asetoffindingsoffact.
3.Motiontotableactionforfurtherdiscussionandresearch.
C.STAFFANDPOLICYBOARDRECOMMENDATIONS
TheEmbracingDowntownSteeringCommitteereviewedtheEmbracingDowntownPlan
indetailonNovember22,2011,theIEDCreviewedtheplanattheirDecember6,2011
meeting,thePlanningCommissionheldtherequiredpublichearingattheirDecember6,
2011meeting,andtheEDAreviewedtheplanattheirDecember14,2011.
CityStaff,theEmbracingDowntownSteeringCommittee,IEDC,PlanningCommission,
CityCouncilAgenda:01/09/12
5
andtheEDArecommendtheCityCouncilapprovetheEmbracingDowntownPlanand
amendthe2008MonticelloComprehensivePlanasproposed.TheEmbracingDowntown
PlanrepresentscompletionofaclearpolicydirectionforMonticello’sredevelopment
andrevitalizationeffortsfordowntown.
D.SUPPORTINGDATA:
Resolution#2011-011
AppendixA-EmbracingDowntownPlan(*CCpreviousreceivedfulldocumentin3
ringbinder)
AppendixB-AmendmentstoComprehensivePlanChapter3–LandUse
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2012-011
ADOPTINGTHEEMBRACINGDOWNTOWNPLANASANAMENDMENTTOTHE
COMPREHENSIVEPLANFORTHECITYOFMONTICELLO
WHEREAS,theCityofMonticellohas,in2008,adoptedaComprehensivePlanguidingthe
growth,development,landuse,andinfrastructureplanningfortheCity;and
WHEREAS,saidComprehensivePlanprovidesforthedevelopmentandredevelopmentofthe
downtownasapartofsuchguidance;and
WHEREAS,theCitylastcompletedaspecificplanningeffortforitscoredowntownareain
1997;and
WHEREAS,fundamentalchangestothedemographics,transportationsystemsandlandusesin
theCityhaveoccurredsincethecompletionofthepreviousdowntownplan;and
WHEREAS,theCityhasfoundthatarevisedanddetailedplanforitsdowntownwouldbe
consistentwithbothCityobjectivesandthepurposesoftheComprehensivePlan;and
WHEREAS,aspartofupdatedplanningeffortsforthedowntown,theCityengagedtheservices
ofMcCombGrouptocompleteamarketanalysisofdowntown;and
WHEREAS,aspartofupdatedplanningeffortsforthedowntown,theCityengagedtheservices
ofWestwoodConsultingtoassessthetransportationsystemwithinandthroughoutthe
downtownarea;and
WHEREAS,aspartofupdatedplanningeffortsforthedowntown,theCityengagedtheservices
ofArchitecturalConsortiumandWestwoodConsultingtoanalyzelanduseanddesign
opportunitiesindowntown,and
WHEREAS,aspartofupdatedplanningeffortsforthedowntown,theCityengagedEconomic
Developmentservicestoensurepublicinputwasobtainedthroughtheentireprocess;and
WHEREAS,theCityCounciloftheCityofMonticellomakesthefollowingadditionalFindings
ofFactinrelationtotheneedforadoptionofanupdateddowntownplan:
TheNovember4,2011EmbracingDowntownPlanrecognizesdowntownasaunique
commercialdistrictthatispartofMonticello’sheritageandidentity,andprovidesaguide
fordevelopment,redevelopment,andrevitalizationindowntownMonticello.
ThedowntownupdatewasaccomplishedthroughapartnershipbetweentheCity,
downtownlandowners,businessowners,citizens,andpolicymakers.
TheEmbracingDowntownvisionincludesseekingadditionalcommercial,retailand
officeprofessionalendusers,makingneededtransportationimprovements,shiftingthe
focusofdowntown90degrees,initiatingimmediatecatalystprojectsonthe“anchor”
blockandBlock34,creatingmoreparkprogramsandpublicgatheringplaces,and
utilizingWalnutStreetasthemainpedestrianthoroughfare.
Theupdatedplanincludesacomprehensiveimplementationsectiontofurtherassistin
achievingthevision.
NOW,THEREFOREBEITRESOLVED,bytheCityCounciloftheCityofMonticello,
Minnesota:
1.Thedocumententitled“EmbracingDowntownMonticello”,datedNovember4,2011,
alongwithrecommendationsspecified,whichareattachedheretoandincorporatedherein
asExhibit“A”.
2.Thedocumententitled“Chapter5,LandUse”asreplacementtextfortheexisting
ComprehensivePlanChapter3,whichisattachedheretoandincorporatedhereinas
Exhibit“B”.
ADOPTED BY theMonticelloCityCouncilthis9th dayofJanuary,2012.
CITYOFMONTICELLO
_______________________________
ClintHerbst,Mayor
ATTEST:
_____________________________
JeffO’Neill,CityAdministrator
EXHIBIT“A”
AttachFinalEmbracingDowntownPlan
EXHIBIT“B”
AttachFinalComprehensivePlanAmendmentText
2008 Comprehensive Plan Land Use | 3 -13
Additional public objectives and strategies for Places
to Work can be found in the Economic Development
chapter.
Places to Shop
Places to Shop designate locations that are or can be
developed with businesses involved with the sale of
goods and services. Places to Shop may include offi ces
for service businesses. Places to Shop guides land uses
that are both local and regional in nature.
Policies - Places to Shop
In guiding land uses for Places to Shop, the Compre-
hensive Plan seeks to:
1. The Comprehensive Plan seeks to attract and retain
businesses that provide goods and services needed
by Monticello residents.
2. The Comprehensive Plan seeks to capture the op-
portunity for commercial development that serves
a broader region. Places to Shop with a regional
orientation should be located where the traffic does
not disadvantage travel within Monticello.
3. Commercial development will be used to expand
and diversify the local property tax base and as an
element of a diverse supply of local jobs.
4. Places to Shop will be located on property with ac-
cess to the street capacity needed to support traffic
from these businesses.
5. Each parcel should supply an adequate supply of
parking that makes it convenient to obtain the
goods and services.
6. Building materials, facades and signage should
combine with public improvements to create an
attractive setting.
7. Site design must give consideration to defining edg-
es and providing buffering or separation between
the commercial parcel and adjacent residential
uses.
These policies help to create sustainable locations for
Places to Shop in a manner that enhances Monticello.
The Comprehensive Plan describes issues, plans and policies related to the Downtown in several
sections of the Plan.
Downtown
Downtown is a unique commercial district that is part
of Monticello’s heritage and identity. It is, however, no
longer possible for downtown to be Monticello’s cen -
tral business district. The mass of current and future
commercial development south of Interstate 94 along
TH 25 and in east Monticello along interstate 94 have
replaced the downtown area as primary shopping dis-
tricts. The future success of downtown requires it to
be a place unlike any other in Monticello.
The Comprehensive Plan seeks to achieve the Vision,
Guiding Principles and Goals objectives described in
the 2011 Embracing Downtown 1997 Downtown and
Riverfront Plan. Downtown is intended to be a mix
of inter -related and mutually supportive land uses.
Businesses involved with the sale of goods and services
should be the focus of Downtown land use. Residential
development facilities reinvestment and places poten -
tial customers in the Downtown area. Civic uses draw
in people from across the community.
During the planning process, the potential for allowing
commercial activity to extend easterly out of the Down-
town along Broadway was discussed. The Compre -
hensive Plan consciously defines Cedar Street as the
eastern edge of Downtown for two basic reasons: (1)
Downtown should be successful and sustainable
before new areas of competition are created; and (2) The
Comprehensive Plan seeks to maintain and enhance
the integrity of residential neighborhoods east of
Downtown.
3 -14 | Land Use City of Monticello
More than any other land use category, Downtown has
strong connections to other parts of the Comprehen -
sive Plan. Therefore, the City has adopted the 2011
Embracing Downtown Plan as its guiding planning
document for the Downtown. The following parts of
the Comprehensive Plan also address community desires
and plans for the Downtown area:
The Land Use chapter contains a specific focus
area on Downtown. The focus area contains a
more detailed discussion of the issues facing the
Downtown and potential public actions needed to
address these issues.
The operation of the street system is a critical
factor for the future of Downtown. The
Transportation chapter of the Comprehensive Plan,
(and the related Transportation Plan) and the
Transportation chapter of the Embracing
Downtown Plan, influence the ability of residents
to travel to Downtown and the options for
mitigating the impacts of traffic on Highway 25 and
other Downtown streets.
The Parks chapter of the Comprehensive
Plan provides for parks in the Downtown and the
trail systems that allow people to reach Downtown
on foot or bicycle.
The Economic Development chapter and the
Financial Implementation chapter of the
Embracing Downtown Plan lay the foundation for
public actions and investments that will be needed
to achieve the desired outcomes.
Policies /Guiding Prin c i ples – Downtown
1. Downtown is a special and unique part of Mon -
ticello. It merits particular attention in the Com-
prehensive Plan and in future efforts to achieve
community plans and objectives.
2. Downtown is intended to be an inter -connected
and supportive collection of land uses. The primary
function of Downtown is as a commercial district.
Other land uses should support and enhance the
overall objectives for Downtown.
3. The City will build on core assets of greater
Downtown Monticello as identified in the
Embracing Downtown Plan.
4. A shared vision among property owners, business
owners, and the City is the foundation for effective
team work and long term success.
5. A shared understanding of realistic market
potential is the foundation for design and
generation of a healthy business mix.
Wherever possible, street fronts should be reserved
for businesses.
6. A safe, attractive human scale environment and
entrepreneurial businesses that actively emphasize
personal customer service will differentiate
downtown from other shopping districts.
7. Property values can be enhanced if property owners
and the City share a vision for downtown and
actively seek to cultivate a safe, appealing
environment and attractive business mix.
8. Housing in the downtown can facilitate necessary
redevelopment and bring potential customers di-
rectly into the area. Housing may be free-standing
or in shared buildings with street level commercial
uses.
9. Downtown is the civic center of Monticello. To
the degree possible, unique public facilities (such
as the Community Center, the Library and the Post
Office) should be located in the Downtown area
as a means to bring people into the Downtown.
10. Downtown should emphasize connections with
the Mississippi River that are accessible by the
public.
11. Downtown should be a pedestrian -oriented place
in a manner that cannot be matched by other com-
mercial districts.
12. Downtown should have an adequate supply of free
parking for customers distributed throughout the
area.
13. The City and business community must work
actively with MnDOT to ensure safe local access
to business districts.
14. The City will facilitate private investment in
Downtown and, if necessary, use its redevelop -
ment powers to remove barriers to desired private
investment.
All of these policies work together to attract people to
Downtown and to enhance the potential for a successful
business environment.
3 -21 | Land Use City of Monticello
the Comprehensive Plan extends this land use south to
the planned expansion of School Boulevard.
It is important to recognize that activity generated by
business development can create conflicts with resi-
dential development. The Comprehensive Plan seeks
to create both high quality business parks and residen-
tial neighborhoods in this area. Careful site planning
and development management will be needed to meet
these objectives.
School Boulevard Extension
The Northwest Area serves as a good example of the
need to coordination land use and transportation plan-
ning. An extension of School Boulevard is needed to
provide access to the area and to connect development
to the rest of the community. The route of this roadway
should be identified and preserved as development
occurs.
School Boulevard has several other Comprehensive
Plan implications:
This major collector street will infl uence the nature
of adjacent land use.
Streetscape improvements would help to defi ne
the high quality character desired by the City as a
gateway to the regional park and to new neighbor-
hoods.
The street is a means for bringing trail connections
to the park.
Golf Course
In 2006, the Silver Springs Golf Course was part of a
development proposal (Jefferson at Monticello) that
would have redeveloped this property mixing golf and
housing. Th e development did not proceed beyond the
environmental review.
Th e Comprehensive Plan shows the area as Places to
Recreate based on the continued use as a golf course.
This designation does not preclude a future proposal
and Comprehensive Plan amendment for residential
development. It is likely, however, that this scale of new
development will require the access provided by a new
highway interchange. Th e Comprehensive Plan seeks to
fill in other development areas and make effective use
The Comprehensive Plan seeks to enhance the existing commercial core along Broadway by building
strong connections with the riverfront and the civic/retail district on the south end of Walnut
Street.
of other infrastructure investments before extending
utilities for redevelopment of the golf co urse.
Downtown Focus Area
Downtown Monticello needs special attention in the
Comprehensive Plan. Following the last 2008
Comprehensive Plan update, the community undertook a
separate downtown planning process. This process
resulted in the 1997 Downtown and Riverfront 2011
Embracing Downtown Plan. This Plan emphasizes the
importance that the community places on Downtown.
The 2008 Comprehensive Plan Update continues to rely
on the 1997 Downtown and Riverfront Plan relies on the
Embracing Downtown Plan as a guide for public and
private actions in the Downtown area.
The 1997 Plan shows that a vision and a plan are not
enough to create the type of Downtown desired by
the community. While some actions have occurred
pursuant to the 1997 Plan, much of its vision remains
unfulfilled. The Comprehensive Plan will not, however,
create any actions that will immediately transform
the Downtown environment and achieve community
objectives. Revitalizing and sustaining Downtown
Monticello requires a collaborative effort of the City,
2008 Comprehensive Plan Land Use | 3 -22
businesses, property owners and other stakeholders.
Planning for the future of the Downtown must recog -
nize the practical realities facing commercial develop-
ment in Downtown:
The configuration and traffic volumes of Highway
25 significantly reduce opportunities for direct ac-
cess from the Highway to adjacent properties.
Traffic volumes on Highway 25 will continue to
increase. Greater volumes and congestion act as an
impediment for people living south of I-94 coming
to Downtown.
There is no controlled intersection on Highway
25 between Broadway and 7th Street. Th e lack
of a controlled intersection combined with traffic
volumes make pedestrian connections between
Downtown and residential areas to the east very
difficult.
“Big box” and retail development continue to oc -
cur in other parts of Monticello. These businesses
directly compete with the Downtown and attract
smaller businesses (that might otherwise consider
a Downtown location) to adjacent parcels.
These challenges infl uenced the recommendations
in the 1997 Downtown Plan. Neither Broadway
Street nor Highway 25 can serve as an effective
“main street” or Downtown focal point for Mon-
ticello. For this reason, the Pla n recommended
flipping the orientation of future development to
Walnut Street. Walnut had the capacity to create
more the qualities found on a downtown main
street. More importantly, Walnut Street provides
a “bridge” between the traditional downtown/
riverfront and the highway oriented commercial
uses to the south.
Some actions have taken place in accordance with the
1997 Plan. Th e Community Center complex stayed
in Downtown and anchors the south end of Walnut
Street. Combined with the Library, the area ha s civic
destination that attract people from all areas of the
community. The commercial development east of the
Community Center shows how new buildings can bring
storefronts to the street.
There are also examples of missed opportunities. The
old library was replaced with a bank. This site seeks
visibility from Highway 25. Th e parking lot and not the
building is oriented to Walnut Street. Such sites cre -
ate gaps and impair the ability to connect the existing
Downtown core with the south end.
Downtown Goal s
Given current plans and conditions, the Embracing
Downtown Plan and the Comprehensive Plan
recommends the following goals for Downtown.
Concepts for downtown redevelopment should
provide solutions to problems and issues identified
in the research and analysis of downtown conditions
that are directed by the stated goals for Land Use,
Transportation, and Design and Image. The
preferred solutions should be those that best meet
these goals.
1. The Downtown land use area should be an area
running from the River to 7th Street. It is bound on
the east by Cedar Street and on the west by Locust
Street.
2. Land use in the Downtown should be a mix of retail,
service, office, civic and residential development.
Although an industrial land use, Cargill Kitchen
Solutions is an important and ongoing part of
Downtown. Change in land use should only occur
if Cargill Kitchen Solutions decides to leave this
location. At such time, it would be desired not to
perpetuate industrial use at this location.
3. With continued traffic along Highway 25, it is
essential to work to establish a strong link along
Walnut Street between the Community Center,
businesses on Broadway and the River. The objec-
tive is to establish strong connections between all of
the factors that attract people to the Downtown.
4. To help move towards the creation of a new “main
street” all new development on Walnut Street
should have storefronts oriented to Walnut Street.
This development may be single story commercial
or multi-level mixed use.
5. Orienting storefronts to Walnut Street is only one
element of making the street more attractive for
pedestrians. The City should also explore other
ways to improve the pedestrian and bicycle experi-
ence along Walnut Street.
6. It is essential not to allow Walnut Street to become
a bypass route for Highway 25. As congestion
3 -23 | Land Use City of Monticello
increases on Highway 25, there is an impetus to
seek other routes. Walnut Street is an attractive
cut-through option. The orientation of buildings,
on-street parking, boulevard trees, and curb “bump
outs” are examples of means to calm traffic and
discourage cut -through movements.
7. but not replace, commercial development in the
Downtown. All housing in the Downtown area
(as identified in the Comprehensive Plan) should
be multiple family housing. Land is a limited
commodity in the Downtown and should not be
consumed by single-story housing. Housing should
only be allowed above street level on Broadway and
Walnut Street. Housing should be encouraged on
the edges of the Downtown, in locations needing
redevelopment and not viable for commerc ial
uses.
8. The Downtown benefits from strong connections
with adjacent neighborhoods. These neighbor -
hoods provide an important customer base for
Downtown businesses. A vibrant Downtown en-
hances these areas as places to live. Improved pe-
destrian connections, particularly across Highway
25, are needed to strengthen and maintain these
connections. Existing crossing points Broadway
and 7th Street should be enhanced.
9. Downtown would benefit from stronger connec-
tions with the riverfront. Downtown is one of the
few locations in Monticello that allows meaning -
ful public access to the Mississippi River. This
asset should be enhanced as a means of attracting
people to Downtown. West Bridge Park lies in the
Downtown area, but does not feel like an active
part of Downtown. One possible improvement
is a connection with Walnut Street. Currently,
Walnut Street terminates south of River Street and
is separated by a grade change. The potential for
trail and/or street connection should be evaluated.
Community events and activities in West Bridge
Park also build the connection between the com -
munity, Downtown and the River.
10. Access to the Downtown would be improved by
making trail and/or bike lane improvements along
River Street to provide another means of reaching
Downtown and take advantage of the controlled
intersection with Highway 25.
11. Housing is intended to supplement and support,
LAND USE
1. Diversify land use in the downtown; supplement
retail and service uses with other activities that
generate traffic.
2. Encourage redevelopment of old and obsolete
structures; encourage consolidation of small parcels
with multiple ownerships.
3. Balance parking and land use to ensure availability
of adequate parking at all times.
4. Encourage mixed use but don’t make it a
requirement or prerequisite for development or
redevelopment.
5. Discourage residential as a free-standing land use
within the core downtown area.
6. Establish physical connections between the core
downtown area and the riverfront and park.
7. Encourage land uses that serve as evening and
weekend attractions to the downtown area.
8. Expand facilities and parking adjacent to
Westbridge Park to help create an anchor attraction
at the north end of Walnut Street.
TRANSPORTATION
1. Acknowledge that TH-25 will be limited in terms
of providing direct property access.
2. Develop circulation patterns that utilize local streets
for individual site access.
3. Recognize TH-25 as a barrier between the east and
west parts of the historic downtown core areas
extending to either side of the TH-25 corridor.
4. Consider developing in districts to reduce the need
or desire to cross Highway 25 between 7th street
and the river crossing.
5. Strengthen pedestrian ties throughout downtown
including connections to other parts of the City to
the south, west, and east. Downplay Highway 25 as
a corridor for pedestrian movement.
2008 Comprehensive Plan Land Use | 3 -24
6. Improve pedestrian connections between Broadway
Street and the riverfront Park area to allow the park to
serve as an attraction that brings people into the
downtown area.
7. Improve access to the Mississippi River to expand on
recreational opportunities.
8. Explore creation of a fourth signalized intersection on
Highway 25 between 7th Street and Broadway Street
to improve access to areas with development and
redevelopment potential on either side of the Highway
25 corridor.
DOWNTOWN DESIGN AND IMAGE
1. Encourage design standards that elevate the quality of
downtown development without creating undue
hardships for property and building owners.
2. Acknowledge that the historic “Main Street” buildings
and developments along Broadway Street are
functionally obsolete for many tenants and users in
today’s automobile and convenience-driven
marketplace.
3. The public realm of streets, boulevards and sidewalks
represents the best opportunity to create an interim
image for downtown as it redevelops.
4. The TH-25 and Broadway corridors should be
softened with streetscape and landscape features to
offset the effects of high traffic volumes, and to help
establish an identity for the CCD.
5. Development should orient toward the intersection of
TH-25 with Broadway to take advantage of high
traffic volumes in the TH-25 corridor.
6. New development in the TH-25 corridor should be
scaled to allow visibility to development up to a block
or more away from TH-25.
7. New buildings in the TH-25 and Broadway corridors
should be located to allow for eventual widening of the
corridor right-of-way and roadway.
8. To the extent possible, buildings should occupy street
frontages and should front on public sidewalks with
connections to a continuous “downtown” sidewalk
pedestrian system.
9. Proposed uses should have adequate parking (private
or public) within easy and convenient walking
distance.
10. The downtown plan should provide strategically
located public gathering spaces to bring people
together to experience a sense of community that is
associated with downtown.
Figure 3-12 – 1997 Downtown Plan – Land Use
to be deleted and replaced with
2011 Embracing Downtown– Downtown
Framework Plan
CityCouncilAgenda:1/9/12
1
8.ConsiderationoffundingashareandinstallingtwosignsforTH25
commemoratingMonticelloHighSchoolGirlsStateAACrossCountry
Championship;Applicant:RobSeidenkranz (JO/BW)
A.REFERENCEANDBACKGROUND:
In2011,theMonticelloHighSchoolgirlscrosscountryteamwontheGirlsStateAA
CrossCountryChampionship.Recently,RobSeidenkranz,thefatheroftwoofthe
girlsontheteam,contactedMn/DOTandCitystafftoseeifsignscouldbeinstalled
underbothofthecitylimit/populationsignsoneachendofMonticelloalongTH25
tocommemoratetheirfeat.Thesignsareproposedtoread“2011GirlsStateAA
CrossCountryChampions”.
Mn/DOThasagreedtowaivetheirstandard$400applicationfee,andauthorizedthe
schooltoinstallthesignsthemselvesiftheysowantedto.
StaffreceivedaquoteforthetwosignsfromM&RSignintheamountof$300.Mr.
Seidenkranzisalsointheprocessofseekingfundingassistancefromseveralother
organizationstohelpdefraytheexpensebutitisnotknownatthistimeifhehas
beensuccessfulinhisotherfund-raisingefforts.Mr.Seidenkranzsaidhewillattend
theCouncilmeetingandcanupdateCouncilonhisotherfund-raisingeffortsatthat
time,andcanalsoansweranyotherquestionstheCouncilmighthaveonthisitem.
IftheCityCouncilisinclinedtosupportthisconcept,itisproposedthatthesignsbe
leftinplaceforaperiodoftwoclassyearspastthevictoryseason.Inthiscase,the
signswouldberemovedupongraduationoftheclassof2014.Also,although
MonticelloHighSchoolhasproducedsomegreatteamsinmanysports,thisisthe
firstStateChampion.IntheeventthereisanotherStateChampionteaminaSchool
sanctionedsportbefore2014,theremaybetheneedtoeitherinstallanothersignor
doubleupontheexistingsignstandard.
A.1BudgetImpact:Thiswilldependontheleveloffundingapprovedby
Council.
A.2StaffImpact:Staffimpactswillbeminimal,nomatterwhatlevelof
fundingCouncilapproves.IfCouncildirectsCitystafftopurchaseand
installthesigns,theStreetDepartmentwillspendapproximately4hours
doingso.
B.ALTERNATIVEACTIONS:
1.MotiondirectingCitystaffto install twosignswiththemessage“2011Girls
StateAACrossCountryChampions”underthecitylimit/populationsignson
TH25.Signstobepurchasedandprovidedbyothers.
2.MotiondirectingCitystaffto pay$____________towardthecostoftwosigns
withthemessage“2011GirlsStateAACrossCountryChampions”andinstall
themboth underthecitylimit/populationsignsonTH25.
CityCouncilAgenda:1/9/12
2
3.Motionofother.
C.STAFFRECOMMENDATION:
Staffrecommendsapprovingalternative#1oralternative#2,dependingonthelevel
offundingtheCouncilfeelstheCityshouldprovide.Whatevertheleveloffunding
approvedbyCouncil,staffthinksitwouldbebestfortheCitytoinstallthesigns
alongTH25forsafetyreasons.
D.SUPPORTINGDATA:
QuotefromM&RSign
CouncilAgenda:1/09/12
1
9.Considerationofapprovingannualappointmentsanddesignationsfor2012
(JO/CS)
A.REFERENCEANDBACKGROUND:
MinnesotaStatutesrequirethatatthefirstmeetingofeachyear,certainappointmentsbe
made.Attachedyouwillfindalistoftherequiredappointmentsthatmaybeapprovedin
eitheronesinglemotionorseparately.Thenamesinitalicsaretheonesrecommended
fortermswhichexpiredinDecember.Inaddition,CityCouncilmemberassignments
notedas“proposed”havebeensubmittedbyMayorHerbst.TheCouncilline-up
providedmyMayorHerbstshownochangesin2012.However,MayorHerbstnotedthat
hewouldbegladtodiscusstheappointmentsatthemeetingifanyCouncilmembers
wishedtoswitch.
Alsoincludedattheasanattachmentisthegeneralsummaryofthevarious
Commissions,Committees,andorganizationscurrentlyinoperationthatinvolvesome
levelofparticipationfromCityCouncil,volunteersorCitystaff.
Appointments/Assignments:
a.CityDepositories:TheCityutilizesonebanktoprovidebankingserviceforthe
CitywhichisWellsFargo.Inaddition,underMinnesotaStatutes239,theChief
FinancialOfficerhasalsobeendesignatedtheauthoritytonameotherofficial
depositoriesforthepurposeofinvestments.Themotionincludesthe
authorizationfortheFinanceDirectortodesignateotherdepositorieswhen
necessaryforinvestmentpurposesonly.
b.OfficialNewspaper:InthepasttheMonticelloTimeshasbeendesignatedasthe
officialpaper.SunNewspapers,owneroftheMonticelloTimes,sentaletterto
theCityrequestingdesignationagainfor2012.
c.HealthOfficer:InthepasttheCityhasappointedtheRiverPlaceClinic,Inc.in
thiscapacity;thisclinichasbeenreplacedbytheNewRiverPhysician’sClinicof
Monticello.
d.InsuranceAgent:Inpastyears,theCityhasdesignatedFoster,Carlson&White
Agencyasourgeneralinsuranceagentandrecommendscontinuingwiththis
agency.Forcitybenefits,itisrecommendedthatApolloAgencybedesignated
againastheCity’sagentfor2012.
e.ActingMayor:In2007,BrianStumpfwasappointedasActingMayortoservein
theabsenceoftheMayoranditisproposedthathebeappointedtothisposition
again.
f.RepresentativestoOtherMulti-JurisdictionalBodies:Thisappointmentisfor
selectingtheCityrepresentativestoserveontheCommunityEducationAdvisory
CouncilAgenda:1/09/12
2
Board andtheOrderlyAnnexationBoard.Aspartoftheorderlyannexation
agreement,theOrderlyAnnexationBoard(OAA)wascreatedtohandlezoning
andlanduseissuesintheareacoveredbytheannexationagreement.Membersto
theOAABoardareappointedforoneyearwithClintHerbstandBrianStumpf
proposedtoserveagainin2012astheCity’srepresentatives.Itisproposedthat
LloydHilgartbeappointedtotheCommunityEducationAdvisoryBoard.
g.PlanningCommission:ThetermsofRodDragstenandBarryVoightexpired
December31st andtheyarewillingtoserveanother3-yeartermtotheendof2014.
LloydHilgartisproposedtoserveastheCouncilLiaisontothePlanning
Commission.
h.ParksCommission:Currently,therearetwopositionsontheParksCommission
withtermsthatexpireattheendof2011.LarryNolanandNancyMcCaffrey
haveindicatedtheywillserveanother3-yeartermwhichwillendin2014.The
Cityisintheprocessofseekingapplicantsforonevacantposition.Whenan
applicantisselected,theappointmentforthepositionwillcomebacktothe
Councilforapprovalforatermendingin2013.BrianStumpfisproposedto
serveagainin2012asCouncilliaison.
i.PoliceAdvisoryCommission:ThetermofChuckFradellawasupattheendof
theyearandheiswillingtoserveanothertermtoendin2014.BrianStumpfis
proposedtoserveasLiaisonin2012withGlenPosustaservingasCouncil
alternate.
j.LibraryBoard:ThetermsofRalphOlsenandMaribelCruzLongleyexpiredat
theendoftheyear.Mr.Olseniswillingtoserveanothertermtoendin2014.
TheLibraryBoardiscurrentlyseekingapplicantsforthepositionvacatedbyMs.
Longley.LloydHilgartisproposedtoserveasCouncilLiaison.
k.MCCAdvisoryBoard:ThetermofJenniferBethkeexpiredinDecemberandshe
wouldliketoserveanothertermtoendin2014.CouncilliaisonisClintHerbst,
whoiswillingtobereappointed.ItisproposedtoappointLloydHilgartasthe
alternateliaison.
l.EconomicDevelopmentAuthority:BruceHammond’stermisupandheis
willingtoserveanewterm,whichwouldrunfor6yearsendingin2017.Tom
PerraultandBrianStumpfareproposedforappointmentasCouncil
representatives.
m.IEDC:ThetermsofBillTapper,ElaineDeWenter,andPatrickThompson
expiredattheendoftheyear.AdamStolpestadisnolongeramemberofthe
IEDC.BillTapperisinterestedinservinganother3-yeartermendingin2014.It
isproposedtoaddtwonewmembers,JimJohnsonandTimO’Connor,tothe
IEDCwithtermsexpiringattheendof2014.GlenPosustaandClintHerbstare
proposedtoserveasCouncilliaisons.
CouncilAgenda:1/09/12
3
n.FiberNetAdvisoryBoard:TheAdvisoryBoardwascreatedbyordinanceinApril
of2008.ThefirstrepresentativeswereappointedtotheBoardinMayof2005
withstaggeredterms.DennisSullivan’stermexpiredattheendof2011andheis
willingtoserveanother2yeartermendingin2013.Councilrepresentatives
proposedfortheBoardincludeClintHerbstandGlenPosusta.
o.FireReliefAssociationTrustees:Theby-lawsoftheReliefAssociation,based
onMNStatute424A.04,callforuptothreecityofficialstobeappointedas
trustees:anelectedofficial(Mayor),anappointedorelectedofficial(Clerk/City
Administrator),andFireChief,whoserveasmembersoftheBoardofTrustees.
Currently,therecommendationistoappointMayorHerbst,JeffO’Neill,Tom
KellyandSteveJoerg(orcurrentfirechief)astrustees.TheCouncilcanaffirm
theseappointmentsorassigntoanotherCouncilmemberorstaffmember.
Designations:
Thefollowingdesignationsarenotrequiredtobemadeannuallybystatute,buteachof
themperformsservicesonanas-neededbasisfortheCity.Theconsultingfirmsand/or
individualsarelistedbelowandcanbeindividuallydiscussedbytheCouncilifdesired.
1.CityAttorney:ThefirmofCampbellKnutsonhasservedastheCity’sgeneral
legalcounselwithJoelJamnikbeingtheprimaryattorneyforMonticello.It
shouldbenotedthatthefirmofCampbellKnutsoniskeepingtheirfeesthesame
asshownintheattachedletter.ByapprovingCampbellKnutsonastheCity
Attorney,thecontractwouldremainineffect.TheCityalsoutilizesKennedy
Gravenforlegalservicesparticularlyinareassuchastaxincrementfinancing.It
isrecommendedtodesignatebothofthesefirmsinthecapacityofCityAttorney
for2012.
TheCityhasalsousedtheservicesofotherlegalfirmssuchasFlahertyHoodfor
morespecializedareassuchasannexationandnuclearwastestorage;Frank
MaddenandAssociatesforanumberofpersonnelrelatedissues;andKimKozar
onissuesrelatingtothewastewatertreatmentplant.
2.CityAuditor:In2007,theFinanceDepartmentsentoutRFP’sforauditservices
andtheCouncilapprovedacontractwithMMKRforauditingthefiscalyears
2007through2009.Afterevaluatingauditservices,Cityfinancestaffdecidedto
continuewithMMKRastheCityAuditor.Itisrecommendedtodesignate
MMKRforthe2011audit.
3.ConsultingEngineer:CurrentlyWSB&AssociatesservesastheCity’s
consultingengineer.InalettertotheCity,WSBproposestokeepitsfee
structurethesamefor2011.ItisrecommendedtocontinueusingWSBasthe
City’sconsultingengineeronprojects,asneeded.
CouncilAgenda:1/09/12
4
TheCityhasusedotherconsultingfirmsforspecificprojectssuchasBolton
MenkforthebiosolidsdryingsystemandBonestrooRoseneAnderlik&
Associatesforthewatertower.
4.CityPlanner:NorthwestAssociatedConsultantshasservedastheCityPlanner
foranumberofyears.WiththeapprovaloftheZoningOrdinancerevisioninfall
of2009,theCityauthorizeduseofNACforday-to-dayplanningconsultation
during2011.For2012,itisrecommendedbythePlanningCommissionthat
NACcontinuetoservetheCityonday-to-dayplanningmatters.
5.FinancialConsultants:TheCitydesignatedEhlersandAssociatesasitsprimary
financialadvisoranditissuggestedthattheCitycontinuewithEhlersand
Associates.ItisalsorecommendedtodesignateSpringstedInc.asfinancial
consultantontheFiberNetproject.
6.OtherAd-hocCommitteeandAssociationassignments:Pleasereviewthe
attachedmeetingmatrixshowingtheline-upnotedaboveplusassignments
pertainingtootherad-hoccommitteescurrentlyorganizedtoaddresscurrentand
ongoingissuesandtopics.
B.ALTERNATIVEACTION:
1.Motionapprovingappointmentsanddesignationsfor2012aslistedorwith
modifications,ifany.
C.SUPPORTINGDATA:
Listofproposedappointmentsanddesignationsfor2012
MeetingMatrixspreadsheetshowingCouncil,volunteers,andstaffmeeting
responsibilities
LettersfromMonticelloTimes,CampbellKnutson,andWSB
OfficialDepositories:WellsFargo
(ChiefFinancialOfficer-authorizedtodesignateother
depositoriesforinvestmentpurposesonly)
OfficialNewspaper:MonticelloTimes
HealthOfficer:NewRiverPhysicianClinic
InsuranceAgents:FosterCarlsonWhiteAgency
(benefits)ApolloAgency
ActingMayor:BrianStumpf
JointCommissions:
CommunityEducationLloydHilgart
JointPlanningBoard(Annexationarea)ClintHerbst&BrianStumpf
Attorney:CampbellKnutson
KennedyGraven
Planner:NorthwestAssociatedConsultants(SteveGrittman)
Auditor:MMKR
ConsultingEngineer:WSB&Associates
FinancialConsultants:Ehlers&Associates,Inc
(FiberNet)Springsted,Inc
COMMISSIONS/BOARDS NAME TERM EXPIRES NEWTERM
PlanningCommission RodDragsten3yr12/2011 12/2014
(3-yearstaggeredterms)BarryVoight3yr12/2011 12/2014
WilliamSpartz3yr12/2012
BradFyle3yr12/2013
CharlotteGabler3yr12/2013
LloydHilgartCouncil
ParksCommission LarryNolan3yr12/2011 12/2014
(3-yearstaggeredterms)NancyMcCaffrey3yr12/2011 12/2014
GeneEmanuel3yr12/2012
TimStalpes3yr12/2013
vacant 3yr 12/2013
BrianStumpfCouncil
PoliceAdvisoryCommission ChuckFradella3yr12/2011 12/2014
(3-yearstaggeredtermsgenmembers)JasonRoubinek3yr12/2012
LeilaMcCarty3yr12/2012
BradFyle3yr12/2013
BrianStumpfCouncil
GlenPosustaCouncilAlt
LibraryBoard RalphOlsen3yr12/2011 12/2014
(3-yearstaggeredterms)OPEN3yr12/2011 (applicationsopen)
BethMetzger3yr12/2012
JanetBridgland3yr12/2012
SandraLommel3yr12/2013
LloydHilgartCouncil
MCCAdvisoryBoard JenniferBethke3yr12/2011 12/2014
(3-yearstaggeredterms)RonBroekemeier3yr12/2012
SandraTheros3yr12/2012
DarrenPaumen3yr12/2013
ClintHerbstCouncil
LloydHilgartCouncilAlt
2012ANNUALAPPOINTMENTS(proposed1/09/12)
2012ANNUALAPPOINTMENTS(proposed1/09/12)
EconomicDevelopmentAuthority BillTapper6yr12/2015
(6-yearstaggeredterms)TracyHinz6yr12/2016
BruceHamond6yr12/2011 12/2017
BillDemeules5yr12/2012
MattFrie6yr12/2016
TomPerraultCouncil12/2012
BrianStumpfCouncil12/2014
IEDC:BillTapper3yr2011 2014
(3-yearstaggeredterms)JimJohnson3yr2011 2014
TimO'Connor3yr2011 2014
RichHarris3yr2012
DickVanAllen3yr2012
DanOlson3yr2012
ChrisKruse3yr2012
WesOlson3yr2012
LukeDahlheimer3yr2012
AdamStolpestad 3yr 2012
JoniPawelk3yr2013
ZonaGutzwiller3yr2013
WayneElam3yr2013
DonRoberts3yr2013
GlenPosustaCouncil
ClintHerbstCouncil
SandySuchyChamber
FiberNetAdvisoryBoard WayneMayer4yr12/2013
(5-yearstaggeredterms)JonMorphew3yr12/2012
DennisSullivan2yr12/2011 12/2013
ClintHerbstCouncil
GlenPosustaCouncil
FireReliefBoardofTrustees JeffO'NeillStaff12/2011 2012
(annual)TomKellyStaff12/2011 2012
ClintHerbstCouncil12/2011 2012
SteveJoergFireChief12/2011 2012
CouncilLiaison(ex-officio)appointmentstoCitycommissionsandcommittees:
2011Liaison 2012Liaison
PlanningCommissionLloydHilgartLloydHilgart
ParksCommissionBrianStumpfBrianStumpf
PoliceCommissionStumpf(Posusta,alt.)Stumpf(Posusta,alt.)
LibraryBoardLloydHilgartLloydHilgart
MCCAdvisoryBoardClintHerbst(Hilgart,alt.)ClintHerbst(Hilgart,alt.)
EDAStumpf&PerraultStumpf&Perrault
IEDCHerbst&PosustaHerbst&Posusta
FiberNetAdvisoryBoardHerbst&PosustaHerbst&Posusta
FireReliefBoardofTrusteesClintHerbstClintHerbst
PersonnelCommitteeHerbst&PosustaHerbst&Posusta
WellheadProtectionTomPerraultTomPerrault
WWTFPlanningTomPerraultTomPerrault
EmergencyPlanning-XcelPerrault&HerbstPerrault&Herbst
EmergencyPlanning-CountyTomPerraultTomPerrault
XcelPublicRelationsLloydHilgartLloydHilgart
YMCAAdvisoryBoardHerbst&PosustaHerbst&Posusta
M-BLTransportationCoalitionPerrault&HilgartPerrault&Hilgart
WrightCountyMayor'sAssnClintHerbstClintHerbst
TransportationAdvisoryCommitteeHerbst&HilgartHerbst&Hilgart
SafetyCommitteeTomPerraultTomPerrault
Meeting Summary of Council, Commission, & Subcommittee Assignments and associated estimate of total meetings
Proposed 2012
City Council Staff Liaison = Lead Staff Person or High Priority
Projected Clint Tom Brian Lloyd Glen None City Finance Assist Comm Econ City Public HR Deputy MCC Parks Building Fire PW
Herbst Perrault Stumpf Hilgart Posusta or Admin Director Finance Dev Dir Dev Dir Engineer Works Mgr Clerk/ProjDirector Supt Official Chief Secy
Varies Director Director Coord
City Council and Commissions Established by Ordinance
City Council - Regular Meetings 24 24 24 24 24 24 24 24 0 24 24 24 24 6 24 24 12 24
City Council - Special Mtngs 12 12 12 12 12 12 24 12 12 12 12 12 12 12 12 12
Planning Commission 14 14 6 0 14 3 3 0 0 3 18
EDA (Economic Development Authority)14 14 14 7 14 7 14 2 2
IEDC (Industrial and Econ Dev Committee)12 12 12 6 2 8 12
Parks Commission 4 4 1 2 1 2 4 4
MCC Advisory Board 12 12 12 1 1 1 12 3
FiberNet Advisory Board 12 12 12 10 2 1 1 2 12
Police Advisory Comm 4 4 4 2 4
Monticello Orderly Annexation Board 6 6 6 2 6
Library Board 4 4 4
Fire Relief Association 1 1 1 1 1
Sub Total 119 79 50 64 66 64 4 84 56 75 66 48 36 6 48 50 34 56 1 4
Advisory Committees - Councilmember assigned
Transportation Advisory Committee 8 8 8 4 6 6 8
MBL Transp Coalition (should restart 2012)3 3 3 6 2 6 2
YMCA Advisory Committee 10 10 10 6 4 10 10 10
YMCA - Park Use Committee 6 2
YMCA - Athletic Fields Committee 6 6 6 6
Personnel Committee (Union Negotiations Team)14 14 14 14 14 14
Wastewater Treatment Facility Planning 2 2 2 2
Well Head Protection Committee 2 2 3 3
Emergency Planning (Xcel)4 4 4 4 ?
Emergency Planning - County 2 2 3 ?
MCC Natatorium Committee 4 4 4 4 2 4 4
Xcel Public Relations Meetings 4 4 4 2 2
Embracing Downtown Leadership Team 5 5 5 5 5 5
Community Education Advisory Board 3 3 3
FiberNet Financing Study Committee 4 4 4 4 4
Safety Committee 12 12 12
Subtotal 65 28 18 0 19 28 0 43 24 2 17 5 11 9 14 0 23 16 11 0 0
City Council Staff Liaison = Lead Staff Person or High Priority
Projected Clint Tom Brian Lloyd Glen None City Finance Assist Comm Econ City Public HR Deputy MCC Parks Building Fire PW
Herbst Perrault Stumpf Hilgart Posusta or Admin Director Finance Dev Dir Dev Dir Engineer Works Mgr Clerk/ProjDirector Supt Official Chief Secy
Varies Director Director Coord
Other Committes or Agencies - Mostly staff
Wright County Mayor's Association 4 4
League of MN Cities 2
Municipal Telecommunications Providers Group 12 4
Beyond Yellow Ribbon Military Support Group ??
Coalition of Utility Cities 4 4 2
MACTA (Mn Assoc of Cmnty Tlcom Advisors)12 12
NATAO (Natl Assn of Telecom Officers & Advisors)1 1
Chamber of Commerce - Board 12 3 3 12
Chamber of Commerce - Governmental Affairs 6 3 6 6
Sherburne Wright Cable Commission 4 1 4
Govt Finance Officers Assn (state and national)8 8 4
Wright County Econ Dev Prtnrship 12 0 12
I-94 West Transportation Coalition 4 1 1 4 1 4 4
Econ Dev Assn of Minnesota (EDAM)12 12
Business Retention - Concierge Team 12 12
Greater MSP - Advisory Board 6 6
Wright County Adminstrators 12 12 1
Minnesota Recreation & Parks Assoc 4 4 4
Greater MN Parks & Trails 4 1 4
Friends of Bertram 8 8
Minnesota Clerks & Fin Offrs (MCFOA)1 1 1
Building Associations 6 6
MN Assn of Planning 3 3
Subtotal 149 5 0 0 1 0 0 44 12 4 19 64 4 0 0 5 4 8 6 0
Grand Total 333 112 68 64 86 92 4 171 92 6 111 135 63 45 20 53 77 58 73 1 4
Please note that meeting totals and associated staff attendance are estimated.
CityCouncilAgenda:1/09/12
1
10.ConsiderationofadjustingSalarySchedulefor2012(COLAandStepincreases)
(TK/JO)
A.REFERENCEANDBACKGROUND:
InMay,2008CouncilMeetingtheCouncilapprovedtheCity’srevisedpayequityplan,
whichestablishedapayscalethatplacedMonticellointhemiddleofthepackfor2007
wagescomparedtosimilarCities.Councilalsoatthattimeapprovedacostofliving
increase(COLA)of1%for2008.Sincethenthefollowingpayscaleadjustmenthave
beenawarded:
Year COLA Step
20091%Full
20100%Half
20110%None
TheFederalReserveBankofMinneapoliscurrentlyestimatestheConsumerPriceIndex
(CPI)for2011at3.8%,basedonthechangeintheCPIfromthethirdquarter2010to
thirdquarter2011.Ofthe67fulltimestaff,therearecurrently18employeesthatareat
thetopoftheirpayscale.Thislastincreaseforthisgroupwasa1%bumpthreeyears
ago.
The2012budgetcurrentlyincludesaCOLAof2%effectiveJanuary1standhalfstep
increasesforthoseemployeeseligibleforstepincreasestobeeffectiveontheirreview
date.Currentlythereare47employeeseligibleforstepincreasesoutoftheapproximate
75regular(fullandpart-time)employees.A2%COLAandhalfstepincreasewould
costtheCityapproximately$93,600includingPERA,FICAandMedicarebenefitsin
2012comparedto2011wagesandbenefits.Ahalfstepisequivalenttoapproximatelya
2%increase.Alsothe$93,600costincreasesfor2012willincreasepropertytaxes
approximately$2.10perresidentialpropertyfortheyear.
Finally,inthepasttheCOLAhasalwaystakeneffectonJanuary1st forthenon-union
employees,withtheunionemployeesreceivingtheCOLAonApril1st atthestartofthe
contractyear.ThecurrentunioncontractexpiresonMach31,2013.Theunioncontract
statesthatunionemployeeswillreceivethesameCOLAincreaseasnon-union
employeesplustheirincreasesshouldbeconsistentsothattheCity’spayequitysystem
doesnotfalloutofcompliancewithStatelaw.
Inthepast,othercitieshavedivideduptheCOLAtoemployeesbyprovidinga1%or
2%increaseonJanuary1st andanother1%increaseJuly1st.
PotentialreasonsfordenialofaStepand/orCOLAincrease:
Overalleconomicconditionsofthecommunity.Althoughsomesectorsaredoing
fine(industrial)thereisageneralimpressionthattheeconomyisinthedoldrums.
However,itisnotknowntowhatextentpayincreasesareoccurringintheprivate
sector.
CityCouncilAgenda:1/09/12
2
Othercitieshaveexperiencedsignificantcut-backsinserviceandemployeesdue
tolossofaid.Therearefewerjobopportunitiesformunicipalworkersforthose
thatmightlook.TheCityhasnotlostanyemployeestoothercommunitiesorto
theprivatesectorinthepastyear.
Productivityandcommitmenttogoodworkremainsstrongandstaffoutputisas
goodaseverdespitethepayfreeze.Ithinkforthemostpart,staffunderstands
thedifficultyCouncilfacesduringthesetimeswhenitcomestoconsideringapay
increase.ThereisanappreciationthatCouncilhaselectedtomaintainservice
levelsandhasnotcutstaffinordertoreducecostsfurther.
ThebenefitpackageisgoodandthebudgetcallsforCityfundingasignificant
shareoftherelativelysmallincreasetohealthinsurancecosts.
Thelengthandnumberofmeetingshavedeclinedslightlyinrecentyears,which
hashadaneffectonworkloadforsalariedemployees.However,thisbenefitis
difficulttoquantifyandisnotdistributedevenlyacrosspositions.
Therehasbeennoconsolidationofpositionsorstaffreductionsthatcouldprovide
asourceofrevenueoffsettingaCOLAorStepincrease.Councilmaybehesitant
toenactanacrosstheboardincreaseinpaywithoutareductionsomewhereinthe
workforce.
PotentialreasonsforgrantingasteporCOLA:
Councilhasdevelopedastaffthatishighlyresponsiveanddedicatedtothe
communityasevidencedonadailybasisandthroughcompletionofimportant
initiatives.Apayincreasewouldservetorecognizetheseefforts.
Anominalpayincreaseasprovidedinthebudgetisaffordable.Anincrease,
aftermanymonthsoffrozensalarieswillhelptomaintaintheexistingmoraleand
productivity.
Monticellowasoneofthefirstcommunitiestoenactapayfreeze.Theeconomy
appearstobetrendingupward.Perhapsitistimetoconsiderapayboost.
Delayingorholdingbackonincreasesindefinitelywilleventuallydiminish
loyalty,andcouldresultingoodstaffleavingforgreenerfields.Wehave
recentlyhadafewemployeesnowlooking.Anincreasecouldservetorecharge.
Someemployeeswhowerehiredinrecentyearsacceptedanemploymentofferat
thelowerendofthepayscalebasedonthepromisethattheirsalarywould
increaseviathestepsystemiftheydidagoodjob.Theseemployeeshave
improvedanddevelopedattheirpositionsbuthavehadtheirpayincreasefrozen.
Stepincreasesareonlygrantedifemployeesareadvancinginskillandabilityas
definedbythepreviousyear’sevaluation;it’snotautomaticallygranted.The
prospectofgettingapayincrease“ifIdoagoodjob”isaneffectivetoolfor
motivatingemployees.
A1.BudgetImpact:The2012budgetcurrentlyincludesa2%COLA
(approximately$69,600)andhalfstepincreases(approximately$24,000)
effectiveJanuary1st foremployeewages.
A2.StaffWorkloadImpact:Thisactionhasnostaffworkloadimpact.
CityCouncilAgenda:1/09/12
3
B.ALTERNATIVEACTIONS:
1.MotiontoapproveaCOLAincreaseof2%andahalfstepincrease,effective
January1,2012foremployees.
2.Motiontoapproveadifferent2012COLAincreaseand/oreffectivedatefor
employees.
3.Motiontotableuntilalaterdate.
C.CITYADMINISTRATOR/FINANCEDIRECTORRECOMMENDATION:
Althoughacasecanbemadeforkeepingsalariesfrozen,theCityAdministratorand
FinanceDirectorrecommendtheCouncilconsidergrantingsomecombinationofCOLA
andstepincrease.Itisourviewthatanincreaseatthistimewouldprovideagoodshotin
thearmforstaffandprovidesomeinoculationagainstturnover.However,wecertainly
recognizethepressurethattheCityCouncilisundertomaintainsalarylevelsatexisting
orevenlowerlevels.NomatterwhattheoutcomeofCouncildiscussiononpay,Council
canbeassuredthatyourstaffiswillremaincommittedtodoingagreatjobforyouand
thecitizensofthecommunity.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:01/09/12
1
11.ConsiderationofparticipatinginandfundingashareofcostsrelatedtoPublic
UtilityCommissionHearingspertainingtomaintenanceandestablishmentofthe
NuclearFacilityDecommissioningFund (JO)
A.REFERENCE/BACKGROUND:
CityCouncilisaskedtoconsiderparticipatinginandfundingashareofthecostto
representNuclearFacilityhostcities(MonticelloandRedwing)inupcomingPublic
UtilityCommissionproceedingsthatpertaintoestablishmentandmaintenanceoffunds
necessarytosupportdecommissioningoftheMonticelloandRedwingnuclearpower
plants.ThePUChearingswillbeoccurringduringthemonthofMarch.Thefirmof
FlahertyandHoodhasprovidedaproposalforrepresentingthetwocitiesforanotto
exceedsumof$40,000withthecostbeingsplit50/50.
Adecommissioningfundhasbeeninplaceforanumberofyears.Theformulafor
tappingrate-payersforcollectingfundswasbasedprimarilyonthecostsassociatedwith
decommissioningofthenuclearplantfacility.However,duetotheclosureofYucca
MountainandinlightoftheBlueRibbonCommissionrecommendations,thenuclear
wastestoragewillremainonsiteataminimumof36yearspastthedateofplant
decommission.Thischangeinplansmeansthatadditionalrevenueneedstobecollected
ordivertedfromothersourcesandaddedtothedecommissioningfundtocovertheadded
costofstoringspentfuelforamuchlongerperiodoftime.Sincethehostcitieswillbe
impactedinmanywaysbythepresenceofthenuclearwastestoragefacilityitisvery
importanttohaveavoiceinthePUCproceedings.Ourgoalwiththiseffortwouldbeto
articulatetheimpactsandsuggestideasformitigation.Indevelopingthelistofimpacts,
oneneedstoprojectthesizeofthecommunity20to70yearsfromnow.Thenuclear
wastesitewillbepresentlongpasttheliveoftheplant.Itsitsinthewayofthelogical
expansionofthecityovertime.Thisunexpectedobstacleorinfluencethatwasnot
bargainedforwillhaveamajorimpactonthedevelopmentoftheCityoverthistime.Itis
hopedthatthroughtheupcomingPUCproceedings,theseimpactscanbearticulatedand
takenintoaccountinthedecommissioningfunddesign.Followingisabulletpointlistof
potentialimpactsthatwillneedtobedocumentedandexpressedinthehearingsrelating
tohostinganuclearwastefacilitylongpasttheusefullifeoftheplantitself.
Publicsafety.TheCitywillneedtobeequippedtohandleanyemergency
stemmingfromnuclearwasteheldinstorage.Thecosttoprovidefireandpolice
protectiontothesite,withouthavingconcurrenttaxrevenue,needstobe
addressed.
UtilityExtensions.Itislikelythatoverthelongterm,theCitywillgradually
surroundorenvelopthesite,whichwillinvolveextensionofutilitiesadjacentto
thesite.Thesiteshouldberequiredtofunditsshareofthecostoftrunkand
lateralutilityextensionseventhoughitwillnotbenefitfromtheutilitiesdueto
thepresenceofthenuclearwaste.Thisrequirementwouldmitigatethe“blocking
effect”thatcouldotherwiseoccur.
TransportationSystemDevelopment.Anyaddedcostsassociatedwith
modifyingthedesignoflocalroadways,pathways,interchangesoroverpassesto
accommodatethepresenceofthefacilityshouldbeaddressed.
CityCouncilAgenda:01/09/12
2
LandUseandLandValueImpacts.ThepresenceofaNuclearWasteFacility
longintothefuturewillnegativelyimpactthelanduseanddevelopmentpotential
ofthesurroundingproperties.Therewillbeafinancialimpactonlandvalues
that,throughthissituationimposedonafew,wascreatedthroughtheelectrical
useofmany.Anattemptneedstobemadetoquantifythisimpactandto
incorporateastrategyformitigation.
ByjoiningwiththeCityofRedWing,Monticellowillmoreeffectivelyaddressboththe
issuesithasincommonwithRedWinganditsownuniqueissuespertainingtohosting
theMonticelloNuclearGeneratingPlant.ThepurposeofthiseffortistohelpthePUC
accuratelydeterminetheappropriateamountoffundingforthedecommissioningaccount
andtorelaytotheStatethehostcommunitycostsandimpactsshouldthewastestayon
siteindefinitely.Thesuccessfuleffortwouldleadtothestaterecognizingthehost
communitiesconcernsandtheappropriateresourcesbeingplacedinthe
decommissioningaccounttohedgeagainstpotentialfuturehostcommunityrisks.
Pleasereviewtheproposalformoredetailregardingthescopeofservices.Itisalso
possiblethattheCityPlannerandotherswillneedtobeinvolvedtoassistusin
quantifyingimpactsforpresentationtothePUC.
A1.BudgetImpact:Thecosttofundthisinitiativewillneedtobederivedfrom
reservesordrawnfromalternativesourcesoutofthe2012budget.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveauthorizingFlahertyandHoodtoassisttheCityofMonticello
inrepresentingtheCityjointlywithRedwinginsaidPUCproceedingsasnotedin
theproposalatasumnottoexceed$20,000.
2.MotionauthorizingtheCityAdministratortorepresenttheCityinsaid
proceedingsbutdenyutilizingtheservicesofFlahertyandHood.
3.Motiontotablethematter.
C.STAFFRECOMMENDATION:
Thisisaveryimportantopportunitytoinfluencepolicyrelativetoaddressingtheimpacts
ofnuclearwastebeingpresentinourfrontyardlongpastthelifeoftheNuclearPlant.It
isimportantfortheCitytobeinvolvedindecisionsbeingmadetodaybytheStateof
Minnesotathatwillaffectthecommunitylongintothefuture.Thereforestaff
recommendsAlternative#1above.
D.SUPPORTINGDATA:
CopyofproposalfromFlaherty&HoodP.A.