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City Council Minutes 01-25-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 25, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quormn present. The pledge of allegiance was recited. B. Approval of Meeting Minutes Regular Meeting Minutes from January 11, 2016 Tom Perrault moved approval of the minutes with minor revisions. Charlotte Gabler seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Glen Posusta added 1) discussion on snow removal and 2) update on FiberNet Monticello. D. Citizen Comments • None E. Public Service Announcements • None F. Council Liaison Updates • Personnel Committee — Brian Stumpf commented on the items discussed at the Personnel Committee meeting. They were: update on the transition to Paid Time Off (PTO); discussion on Mayor and City Council appointments to boards and commissions; and discussion on setting criteria for anything more than a 1 step increase for employees. Glen Posusta expressed that the Planning Commission should have an increase in their $50 /meeting stipend. He added that the EDA board members should begin receiving a stipend. He requested that this be discussed at the next Personnel Committee meeting. Brian Stumpf responded that he will bring this topic forward for discussion at the next Personnel Committee meeting. • Transportation Advisory Committee (TAC) — Brian Stumpf noted that there was discussion on the 95"' Extension and the TH 25 /CSAH 75 and TH 25/7 "' Street projects. City Council Minutes — January 25, 2016 Page 1 1 8 • Monticello Community Center Advisory Committee (MCC) — Brian Stumpf updated that the commission discussed a special permit to allow alcohol in park. • Police Advisory Committee (PAC) — Tom Perrault commented that the group discussed call statistical data and was informed about identity theft. He also mentioned that there is a vacant position to be filled on the board. G. Department Updates • City Administrator Jeff O'Neill provided the following updates: 1. The Transportation Advisory Committee (TAC) is looking at modifying the design for the 95`x' Street Extension. This item will be brought back to the City Council on February 22. He also noted that TAC reviewed the status of the Fallon Avenue project. 2. Mr. O'Neill relayed the message that the City of Monticello was not contacted in regard to the recent Albertville development project. 3. Staff is putting together information for the third party Management for FiberNet. There is a meeting scheduled for Wednesday, January 27. He noted that the system is running well even though there were some attempted hacks. He also mentioned that number of subscribers is increasing — specifically in the area of internet. • Wayne Oberg, Finance Director, gave a brief introduction on the department updates of the DMV and Monticello Liquor Store. He noted that both of these divisions are very successful in their operations and bring in a profit for the City. He commended the managers and their abilities. Randall Johnson, Liquor Store Manager, and Carolyn Granger, DMV Manager, were present to address the City Council and gave a brief overview of their departments' operations for 2015. 2. Consent Agenda Lloyd Hilgart moved approval of the Consent Agenda excluding items D, E, F, and H. Tom Perrault seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $751,747.52. B. Consideration of approving new hires /departures. Recommendation: Approved to ratify the hire for the MCC and the departure for the MCC. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this cycle. D. Consideration to approve $5,000 for Public Broadband Alliance. Recommendation: ITEM WAS PULLED FROM CONSENT AGENDA. City Council Minutes — January 25, 2016 Page 2 18 E. Consideration to adopt Ordinance No. 631 for approval of the 2016 City of Monticello Official Zoning Map. Recommendation: ITEM WAS PULLED FROM CONSENT AGENDA. F. Consideration to ratify the EDA 2016 Annual Economic Development Work Plan. Recommendation: ITEM WAS PULLED FROM CONSENT AGENDA. G. Consideration to adopt Resolution 2016 -005 accepting improvements and authorizing final payment for the Hillside Farms Td and 4"' Additions Public Improvements, City Project 12C008. Recommendation: Adopted Resolution 2016 -005 accepting improvements and authorizing final payment for Hillside Farm Yd and 41" Addition Public Improvements, City Project No. 12C008. H. Motion to adopt Resolution 2016 -004 releasing parcels 155- 054- 001020, 155- 500- 101408 and 155 - 500 - 101412 for public sale or auction by Wright County. Recommendation: ITEM WAS PULLED FROM CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion. D. Consideration to renew membership in the MNPublic Broadband Alliance for 2016 Glen Posusta questioned why the City would continue to invest in the MN Public Broadband Alliance when we are in the process of negotiating with Third Party Management companies. He thinks the City should wait because the party that is hired may not want to be a part of the Alliance. Jeff O'Neill responded that there is the possibility for redundancy with what both entities could provide to the City, however, there is the unknown on what will be provided by a Third Party Management Company. He added that the Public Broadband Alliance works with groups on strategies and policies in regard to public facilities and the City is the fiscal agent for this group. Brian Stumpf questioned if it would be a problem to table the item. Mr. O'Neill responded that there isn't a deadline for payment. He also mentioned that the membership fee was reduced for 2016 because projected expenses stayed the same but additional agencies signed up. Glen Posusta moved to table the item until the February 22, 2016 City Council meeting. Tom Perrault seconded the motion. Motion carried 4 -1: Lloyd Hilgart voted against. E. Consideration to adopt Ordinance No. 631 for approval of the 2016 Cit)f Monticello Official Zoninz Map. City Council Minutes — January 25, 2016 Page 3 18 Glen Posusta commented that the base map may need to be updated. There are some roads that have been built and they don't show up in the map. Angela Schumann, Community Development Director, will review the map and update accordingly. Glen Posusta moved to adopt Ordinance No. 631 approving the 2016 Monticello Official Zoning map. Lloyd Hilgart seconded the motion. Motion carried unanimously. F. Consideration of ratifying the EDA 2016 Annual Economic Development Work Plan. Tom Perrault pulled the item and noted that he did not vote in favor at the EDA meeting and again wouldn't be voting in favor. He commented that he was not in agreement with the statement related to park and trail facilities. Charlotte Gabler moved approval of the 2016 EDA Annual Economic Development Work Plan. Lloyd Hilgart seconded the motion. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. K Motion to adopt Resolution 2016 -004 releasing parcels 155- 054- 001020. 155- 500- 101408 and 155 - 500 - 101412 or public sale or auction by Wright County. Torn Perrault pulled the item because he is not in favor. He believes this property could be used for a new Public Works building. Glen Posusta moved approval of releasing the parcels for public sale or auction by Wright County. Charlotte Gabler seconded the motion. Motion carried 4 -1; Tom Perrault voted against. 3. Public Hearings None. 4. Regular Agenda A. Consideration of adopting Resolution 2016 -006 accepting bids and awarding contract for the TH 25 /CSAH 75 Intersection Improvements, City Project l 00009. Shibani Bisson, WSB /City Engineer, introduced the item and gave a brief presentation and noted that this was a re -bid of the project from August 18, 2015. This were five bids received with Valley Paving, Inc, being the low bidder at $1,197,442.29. The Engineer's Estimate was $1,403,930.60. The construction project schedule includes the project beginning April 18, 2016 with a required completion date (60 days) of June 17, 2016. There will be public meetings and City Council Minutes — January 25, 2016 Page 4 18 C other communication mechanisms used to provide the information to the public on the project. There was discussion on the project and road use during construction. Glen Posusta questioned if the lights at River Street could be shut down to have traffic move better. Shibani Bisson is not sure if this was included in the project but she will review this option. There was some communication on construction work hours. Currently it is specified that weekend hours will not be allowed. In order for the project to work outside the hours of 7 a.m. —10 p.m. the contractor would need City Council approval. Lloyd Hilgart questioned that, if possible, could they work some nights and weekends to expedite the project. Ms. Bisson noted that the contractor can request that and she will update the City Council at the next meeting on the specified work hours for this project. Charlotte Gabler moved approval of Resolution 2016 -006 accepting bids and awarding contract to Valley Paving, Inc. for the TH 25 /CSAH 75 Intersection Improvements, City Project. Lloyd Hilgart seconded the motion. Motion carried unanimously. Shibani Bisson presented the item. She noted that five bids were received and, after one bid withdrawal, the lowest bidder was Sunram Construction at $406,867.00. The Engineer's Estimate was $383,442.50. She mentioned that the City is saving approximately $200,000 by constructing this wall in the winter. The project is scheduled to begin at the end of February with the final completion date of April 29, 2016. There was discussion on the products used, specifically the wall texture and color. The contractor plans to use the Ledgestone block by Redi -Rock with the Council preferred fieldstone finish. She added that the color is something that can be added later. Glen Posusta noted that he would prefer that the contractor use a local company and use the London Boulder block. Shibani Bisson noted that the London Boulder product is approximately $5,000 more than the ledgestone. Brian Stumpf agreed that the contractor should look at the London Boulder stone. Ms. Bisson will talk to the contractor, noting that the London Boulder is the original preferred block by the City Council, and provide an update. Ms. Bisson gave a brief update on the traffic plans during construction and noted certain pedestrian and bicycle traffic that will be detoured. In addition, they are working on a communication plan in order to provide the information to the public. Glen Posusta moved approval of Resolution 2016 -007 accepting bids and awarding contract to Sunram Construction for the 711' Street Retaining Wall City Council Minutes — January 25, 2016 Page 5 18 with the addition that there is a conversation with the contractor of matching Ledgestone with London Boulder and match the price. Motion carried unanimously. C. Consideration to adopt Ordinance No. 629 for amendment to the Monticello Zoning Ordinance, Chapter 4, Section 5 (I) — Temporary Signs and Chapter 8, Section 4 — Definitions for amendments to Temporary Sign regulations. Angela Schumann presented the Ordinance amendment and noted that currently there is an interim ordinance in place and will expire at the end of January. She commented that interim ordinances are intended to allow a municipality the opportunity to study an issue and, therefore, it was staff s recommendation that the City adopt the arriendment to the temporary sign ordinance. Ms. Schumann reviewed the amendments to the ordinance which included: the number of signs per location; number of days; sign size; and permit requirement. Brian Stumpf questioned the use of multiple signs in the downtown area. Ms. Schumann responded that there is most likely a separate provision that relates to downtown and will verify this information. Tom Perrault requested clarification on the ordinance and how it relates to new businesses. Ms. Schumann reviewed the specifics of new businesses. Glen Posusta had a number of concerns with the ordinance, specifically certain items in the ordinance that stifle business. He requested that the City consider allowing off - premise signs. Angela Schumann responded that it is important for the City to regulate off -site premises signs because the content of a sign cannot be regulated. Mr. Posusta proposed that off - premise signs could possibly be allowed within so many feet of a property owner's property. Steve Grittrnan, City Plarmer, noted that permanent signs are allowed off - premise through the PUD process. Other issues discussed by the City Council were the number of signs allowed and the size of signs. Jeff O'Neill added that a good sign ordinance works for the betterment of businesses. There was continued discussion between permanent signs and temporary signs. Glen Posusta made a motion to approve the ordinance and allow off - premise signs as approved by PUD or by City staff. Following the motion there was discussion between staff and the Council related to the confusion between permanent and temporary signs. Angela Schumann noted that off - premise permanent signs are currently allowed by PUD. After further discussion, Mr. Posusta withdrew his motion. Charlotte Gabler moved to approve Ordinance No. 629 amending the Monticello Zoning Ordinance, Chapter 4, Section 5 (I) — Temporary Signs with the stipulation that the City Council holds a workshop on sign ordinances (permanent and temporary). Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against primarily due to the fact that temporary off - premise signs are prohibited. City Council Minutes — January 25, 2016 Page 6 18 D. Consideration to approve preparation of a Parkland Conversion Request for the Xcel /City Ballfields and former City bio- solids property. Angela Schumaim presented the item which was to move forward with a process for the future option for conversion of use for the Xcel /City Ballfields located on West River Street. This is being requested as part of the Bertram Chain of Lakes Regional Park Athletic Park. This conversion process preserves an opportunity for decommissioning of the Xcel /City ballfields utilizing the 27 -28 acre bio -solid area as the replacement resource should it become necessary. The City Council expressed concern in regard to the large cost of using WSB & Associates to coordinate and submit the conversion request on behalf of the City. The cost is approximately $21,000. Charlotte Gabler questioned where the funding would come from. Angela Schumann responded that it would come from the capital fund. Ms. Gabler questioned if this amount was concrete or if it could be lower. She also wondered if the City could contact Xcel Energy to see if they are willing to contribute to the cost. Angela Schumann noted that she could contact them. Glen Posusta commented that he wouldn't support the cost as it was proposed. It was a consensus of the City Council that there be further investigation on the cost of the services. Brian Stumpf moved to table the item to the February 8, 2016 City Council meeting to allow for negotiations to take place with WSB & Associates on the cost of the service. Charlotte Gabler seconded the motion. Motion carried unanimously. E. Consideration of adopting Resolution 2016 -008 authorizing submission of a FY2017 Outdoor Recreation Grant application for Phase XI land acquisition at the Bertram Chain of Lakes Regional Park. Angela Schumann presented the item which was in regard to an application to the DNR's 2017 Outdoor Recreation grant program for Phase XI land acquisition which if the final acquisition for the current park plan. This was followed by some discussion on the park. Lloyd Hilgart moved approval of Alternate 1— Resolution 2016 -008 supporting application to the FY2017 Outdoor Recreation Grant Program. Charlotte Gabler seconded the motion. Motion carried 4 -1; Tom Perrault voted against. Add -On Items 1. Glen Posusta brought forward a concern about snow plowing. His concern was that the roads were not being plowed on Monday, January 15 when there was snow but then on Tuesday, January 16, they were plowing when there wasn't any snow. His opinion is that more than one person City Council Minutes — January 25, 2016 Page 7 18 should be malting the decision on when plows are dispersed or not. Tom Moores, Street Superintendent, address the City Council and responded that he sent the plows out on Tuesday because there were some drifts. These plows did not have plows on the front. There were plowing sides of the roads and drifts. Brian Stumpf noted that there is a snow policy in place that the City is following. Mr. Posusta responded that he is concealed that there is redundancy in what is being plowed. 2. Glen Posusta question why the City Council hasn't been provided any financials on FiberNet, specifically for the end of year 2015. Wayne Oberg responded that he prefers to not provide updates in January for the prior year activity because there is data /numbers that needs to be reconciled and it takes time. He will provide a financial draft at the next FiberNet Advisory Board meeting in February. Mr. Posusta then questioned why internet charges for FiberNet are less than for TDS or Charter. He encouraged city staff to research the competition. 5. Adjournment By consensus the meeting was adjourned at 9:20 p.m. Recorder: Jennifer Schreib¢r Approved: Attest: Cjfr istratoristrator City Council Minutes — January 25, 2016 Page 8 18