City Council Minutes 03-14-2016REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 14, 2016 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum
present. The pledge of allegiance was recited.
B. Approval of Meeting Minutes
• Special Meeting Minutes from January 12, 2016 (FiberNet)
Glen Posusta moved approval. Lloyd Hilgart seconded the motion.
Motion carried 4-0-1; Tom Perrault abstained.
• Regular Meeting Minutes from February 22, 2016
Tom Perrault moved approval as revised. Charlotte Gabler seconded.
Motion carried unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• None.
E. Public Service Announcements
• TH 25/CSAR 75 Open House — Shibani Bisson, WSB Engineer noted
that the Open House will be Wednesday, March 16, 2016 from 5:30 — 7:30
p.m. She played a video in regard to the improvements.
• Photo Contest Winners — Kitty Baltos, gave a brief presentation of the
photo contest submissions and winners. The photos are currently on
display in the Community Center.
F. Council Liaison Updates
• IEDC — Brian Stumpf noted that they reviewed possible new interchange
areas and discussed land around these options. The committee also
received an update from Xcel Energy.
• Planning Commission — Charlotte Gabler mentioned that there was a
joint workshop with City Council in regard to an apartment proposal. She
also commented on the Planning Commission meeting where they
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reviewed the following items: CUP request, Zoning Map, and Interchange
Land Use amendment.
• BCOL — The main topic was allowing snowmobiles to use the outside
areas of the park during the 2016-2017 winter season.
• Library Board — Charlotte Gabler noted that Deb Luken is retiring at the
end of the month.
• EDA — EDA Manager Interviews will be scheduled for the week of March
28.
• TAC — Discussed the possible 95th Street extension.
• MOAA — The Board tabled the solar ordinance until the April meeting.
• Brian Stumpf noted that he met with residents and their concerns in regard
to the St. Henry's project.
• Brian Stumpf gave a brief overview of a Joint meeting between the City
Council and the Planning Commission related to an apartment unit
proposal.
G. Department Updates
• Shibani Bisson, City Engineer, presented a video describing the
Engineering Department. The highlights of the video included: day to day
activities of the Engineering Department; new initiatives; hiring a new
employee; a review of the engineering project process; and a list of current
projects.
• City Administrator Jeff O'Neill provided the following updates:
1. There will be a community engagement opportunity at the Chamber
Luncheon event on March 15.
2. Still in the process of consolidating Board and Commissions.
3. The Highway 25 Coalition Joint Powers Agreement is currently
being reviewed by Sherburne County.
2. Consent Agenda
Glen Posusta moved to approve the consent agenda excluding K and L and M.
Lloyd Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
payment of bill and purchase card registers for a total amount of
$490,366.60.
B. Consideration of approving new hires/departures. Recommendation: Approved
to ratify the hires for the MCC and Engineering and terminations for MCC
and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved the sale or disposal of surplus property as
identified.
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D. Consideration to approve an application for a temporary charitable gambling
permit for a raffle to be conducted by the Monticello Youth Hockey Program in
conjunction with their annual fish fry at the Monticello Country Club.
Recommendation: Approved the application for a temporary charitable
gambling permit for a raffle to be conducted by the Monticello Youth
Hockey Program on March 18, 2016.
E. Consideration to recommend the appointment of Andrew Tapper as a
representative to the Industrial and Economic Development Committee (IEDC).
Recommendation: Approved the appointment of Andrew Tapper to the
Monticello IEDC as proposed.
F. Consideration to approve Resolution No. 2016-013 approving donations from All
Elements Roofing, Cargill Kitchen Solutions, Foster White Agency Inc., and
North Risk Partners — Apollo Division for the Blazin' Thru Bertram/Phillip
LaVallee Memorial Run Sponsorship. Recommendation: Approved the
contribution and authorized use of funds as specified.
G. Consideration to direct staff to prepare an Ordinance for approval relating to
beekeeping. Recommendation: Approved to direct staff to draft an ordinance
regulating beekeeping for future City Council review and consideration.
H. Consideration to approve a Special Event Permit allowing use of City streets and
related assistance in conjunction with the Memorial Day parade on May 30, 2016.
Applicant: Monticello American Legion. Recommendation: Approved the
Special Event Permit allowing use of City streets and related assistance in
conjunction with the Memorial Day parade to be run by the Monticello
American Legion and Monticello VFW on May 30, 2016.
Consideration to approve Change Order No. 1 for the WWTF Phosphorus
Reduction and Digester Cover Improvements Project, City Project No. 14C002.
Recommendation: Approved Change Order No. 1 for the WWTF
Phosphorus Reduction and Digester Cover Improvements Project, City
Project No. 14C002.
J. Consideration to renew membership in I-94 Coalition for 2016 in the amount of
$6,568. Recommendation: Approved the membership renewal in I-94
Coalition for 2016 in the amount of $6,568.
K. Consideration to approve equipment specifications and authorize purchase of a
2016 Ford F-350 4X4 equipped with a snow plow based on state contract pricing
in accordance with the Capital Equipment Fund bond. Recommendation: ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
L. Consideration to approve equipment specifications and authorizing purchase of a
2016 F-350 equipped with a utility box on the state contract pricing in accordance
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with the Water and Sewer Fund. Recommendation: ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
M. MOVED FROM REGULAR AGENDA. Update on 95th Street Alignment
Project between Gillard Avenue and Broadway Street. Recommendation: ITEM
WAS REMOVED FROM CONSENT AGENDA.
2A. Consideration of items removed from the consent agenda for discussion.
K. Consideration to approve equipment specifications and authorize purchase of a
2016 Ford F-350 4X4 equipped with a snowplow based on state contract pricing
in accordance with the Capital Equipment Fund Bond.
Tom Perrault pulled the item and had questions in regard to the truck that is being
replaced and reasons for replacement. Tom Moores, Street Superintendent,
addressed the City Council in regard to the replacement.
Charlotte Gabler moved approval. Lloyd Hilgart seconded. Motion carried
4-1; Glen Posusta voted against because he does not support the snow plow
attachment.
L. Consideration to approve equipment specifications and authorizing purchase of a
2016 F-350 equipped with a utility box on the state contract pricing in
accordance with the Water and Sewer Fund.
Tom Perrault pulled the item and had questions on the replacement. Matt
Theisen, Water & Sewer Superintendent, addressed the City Council responding
to the questions on the need of replacement.
Brian Stumpf moved to deny and bring back at a future date. There wasn't
a second, therefore, the motion died. Glen Posusta moved to approve the
purchase. Lloyd Hilgart seconded the motion. 4-1; Brian Stumpf voted
against because he feels that this purchase is not needed at this time.
M. Update on 95th Street Alignment Project between Gillard Avenue and Broadway
Street.
Tom Perrault pulled the item. Shibani Bisson provided an overview on why the
item was removed from the Regular Agenda to the Consent Agenda with a
recommendation to table. She noted that the City would like to review the road
option in more detail, including the short-term and long-term solutions. It was
discussed to table for one month and then visit the item at a City Council
workshop.
Glen Posusta moved to table the item. Lloyd Hilgart seconded. Motion
carried unanimously.
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4. Regular Agenda
A. Update on 95th Street Alignment Project between Gillard Avenue and Broadway
Street.
Item was removed from Regular Agenda and put on Consent Agenda with a
recommendation to table.
B. Consideration to approve the establishment of a Benefit Accrual Internal Service
Fund for unfunded liabilities related to accrued compensated absences.
Wayne Oberg, Finance Director, gave a brief overview. Wants authorization to set
money aside in a separate fund to account for the associated liabilities. There was a
brief discussion.
Glen Posusta moved approval. Charlotte Gabler seconded the motion. Motion
carried unanimously.
C. Consideration to authorize members of the City Council to participate in an upcoming
I-94 Coalition lobbying effort in Washington DC.
Jeff O'Neill gave a brief overview. There was a brief discussion among the City
Council.
Charlotte Gabler moved to approve up to two City Council members to attend.
Tom Perrault seconded the motion. Motion carried unanimously.
By consensus the meeting was adjourned at 7:37 p.m.
Recorder: Jennifer Schreir
Approved: Z!
Attest:
y inistrator
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