City Council Agenda Packet 09-09-2013AGENDA
SPECIALWORKSHOPMEETING–MONTICELLOCITYCOUNCIL
Monday,September9,2013–6:00p.m.
MississippiRoom,MonticelloCommunityCenter
Mayor:ClintHerbst
CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf
Others:WayneOberg,JeffO’Neill,DepartmentHeads
1.CalltoOrder
2.PurposeofWorkshop:Discussionof2014budgetandpreliminarylevy
3.Adjournment
AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,September9,2013–7p.m.
MississippiRoom,MonticelloCommunityCenter
Mayor:ClintHerbst
CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf
1.CalltoOrderandPledgeofAllegiance
1A.WomenofTodayWeekProclamation–MonticelloWomenofToday
2A.ApprovalofMinutes–August12,2013RegularMeeting
2B.ApprovalofMinutes–August26,2013SpecialMeeting
2C.ApprovalofMinutes–August26,2013RegularMeeting
3.Considerationofaddingitemstotheagenda
4.Citizencomments,publicserviceannouncements
a.CitizenComments:
b.PublicServiceAnnouncements:
1)“BlazinthruBertram”Run/Walk(9/14)
2)FireDepartmentOpenHouse(9/14)
5.ConsentAgenda:
A.ConsiderationofapprovingpaymentofbillsforSeptember9th
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
C.ConsiderationofadoptingResolution#2013-070acceptingcontributionsfor
sponsorshipsoftheBlazin’ThruBertramRun/Walk
D.ConsiderationofestablishingDecember9th asthedatefortheTruth-In-Taxation
PublicHearing
E.ConsiderationofapprovingtransferfromtheLiquorfundtoFiberNetfundfor
operationsandequipment
F.ConsiderationofadoptingOrdinance#581approvinganamendmenttothe
OfficialZoningMapfortheCityofMonticelloforrezoningfromR-2(Singleand
Two-FamilyResidential)toCCD(CentralCommunityDistrict),sub-districtF-2
(ConvenienceandServices).Applicant:CityofMonticello
SPECIALMEETING
6p.m.–Budget/LevyWorkshop
G.ConsiderationofapprovinganamendmenttoConditionalUsePermitforaddition
ofequipmentforco-locationofwirelesscommunicationantennae.Applicant:
Faulk&FosterforAT&TMobility
H.ConsiderationofapprovinganamendmenttoConditionalUsePermitforPlanned
UnitDevelopmentfortheMonticelloBigLakeCommunityHospitalDistrict
Campus(CentraCareHealthMonticello)fortherelocationofanaccessoryuse
heliport.Applicant:CentraCareHealthSystemMonticello
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
7.PublicHearing-ConsiderationofadoptingResolution#2013-071approvingan
assessmentrollforthe2012RuralRoadImprovements,CityProjectNo.12C001tobe
certifiedfor2014payabletaxyear
8.ConsiderationofadoptingResolution#2013-072establishingpreliminarylevyfor2014
9.ConsiderationofadoptingcommunicationgoalsfortheCityofMonticello
10.ConsiderationofadoptingOrdinance#582approvingazoningtextamendmenttoTitle
10,MonticelloZoningOrdinance,Chapter4,Section13(E)addingWireless
TelecommunicationsServiceAntennaeandAntennaSupportStructuresasaccessoryuses
onpubliclyownedpropertybyConditionalUsePermit,approvingaConditionalUse
PermitforantennasupportstructureinaR-2(SingleandTwo-FamilyResidential)
District,andapprovingaConditionalUsePermitforco-locationofawireless
telecommunicationserviceantenna.Applicant:CityofMonticelloandVerizonWireless
11.Considerationoforderingpreparationofplansandspecifications,approvalofplansand
specifications,andadvertisementforbidsforconstructionofaTelecommunication
Mono-Pole,CityProjectZTOWER
12.Addeditems
13.Adjournment
City Council Minutes – August 12, 2013 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, August 12, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes – July 22, 2013 Special Meeting
TOM PERRAULT MOVED TO ACCEPT THE JULY 22, 2013 SPECIAL MEETING
MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 5-0.
2B. Approval of Minutes – July 22, 2013 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE JULY 22, 2013 REGULAR MEETING
MINUTES AS PRESENTED. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5-0.
2C. Approval of Minutes – July 30, 2013 Special Meeting
GLEN POSUSTA MOVED TO ACCEPT THE JULY 30, 2013 SPECIAL MEETING
MINUTES AS CORRECTED. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 5-0.
3. Consideration of adding items to the agenda
Trees Maintenance on Sidewalks (Tom Perrault)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
1) Paddleboard on Bertram Lake (8/15) – Angela Schumann reported that
this upcoming event is full; however, the MCC is adding another date on
August 22nd from 6 to 7:30 p.m. at Bertram Lake at the cost of $20 per
person. Contact the Community Center to register.
City Council Minutes – August 12, 2013 Page 2
2) Brewfest (8/17) – Mayor Herbst announced that Brewfest is taking place
on Saturday from 3-7 p.m. at West Bridge Park this Saturday. Tickets are
still available from any Lions Club member.
3) Great River Trails & Trailhead (GRRT) project – Shibani Bisson
announced that the GRTT project is substantially complete and trails are
in use. Shibani Bisson provided a short presentation with pictures
highlighting the project. Directional signs have been added to guide trail
users. Trail lights at the trailhead run off solar power. There is also a
monument sign and bike stand at the trailhead. Project was funded
through trail grants and federal and state funds as well as some donations
from Advanced Disposal (Veolia), Land of Lakes Choirboys, and Xcel
Energy. Wright County is partnering with the City in linking the new
trails with Montissippi Park. A ribbon cutting ceremony is planned for the
near future.
4) Tour of Monte Club Hill – Angela Schumann noted that the Parks,
Planning Commission, City Council, and city staff toured the Monte Club
hill before tonight’s meeting. Planning Commission and Parks will meet
soon to discuss future use of this land. It was also found that the city
needs to promote the park at the top of Tower Drive.
c. Updates:
1) Sheriff Joe Hagerty (report provided under item #5H)
5. Consent Agenda:
A. Consideration of approving payment of bills for August 12th. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for Liquor Store, MCC,
Streets, DMV, and FiberNet.
C. Consideration of adopting Resolution #2013-059 accepting a contribution from
Schlenner Wenner & Company for sponsoring Movie in the Park held on August
10, 2013. Recommendation: Adopt Resolution #2013-059 accepting a donation
of $500 from Schlenner Wenner & Company for sponsoring MCC’s Movie in the
Park.
D. Consideration of approving applications for a 2-day temporary liquor license and
a charitable gambling permit for the Church of St Henry’s fall festival on
September 21-22, 2013. Recommendation: Approve applications for St Henry’s
Fall Festival for temporary liquor license and charitable gambling permit for
September 21-22, 2013.
City Council Minutes – August 12, 2013 Page 3
E. Consideration of adopting Resolution #2013-060 declaring costs to be assessed,
ordering preparation of assessment roll, and calling for an Assessment Hearing to
adopt assessments for 2012 Rural Road Improvements, City Project No. 12C001.
Recommendation: Adopt Resolution #2013-060 calling for a public hearing on
September 9, 2013 to consider adopting an assessment roll for the 2012 Rural
Road Improvements, City Project No. 12C001.
F. Consideration of establishing a part-time Communications Coordinator position
and hire the city’s communications intern on a part-time basis.
Recommendation: Approve a part-time Communications Coordinator position
at a Grade 10 pay level and hire Rachel Leonard to fill the position on a part-time
basis at 20 hours per week.
G. Consideration of adopting Resolution #2013-062 approving an agreement for
assessment and waiver of hearing and appeal for 413 W 4th Street (PID 155-010-
029020) and certifying the assessment for 2015 taxes payable. Applicant: City of
Monticello. Recommendation: Adopt Resolution #2013-062 approving an
assessment agreement for the City of Monticello for 413 W 4th Street (PID 155-
010-029020); said assessment would be eligible for certification for 2015 payable
taxes.
H. Consideration of approving the 2014-2015 law enforcement contract with Wright
County Sheriff’s Office. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A AND H. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 5-0.
Mayor Herbst thanked Schlenner Wenner Company for their sponsorship donation of the
Movie in the Park.
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bills for August 12th
Glen Posusta had a question about paying TDS for unpublished phone numbers. Jeff
O’Neill pointed out that FiberNet is required to make payments for numbers that are
withheld from publishing in the directory, which is published through a division of TDS
Telecom.
GLEN POSUSTA MOVED TO APPROVE THE BILL AND PURCHASE CARD
REGISTERS FOR A TOTAL AMOUNT OF $528,933.69. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 5-0.
City Council Minutes – August 12, 2013 Page 4
5H. Consideration of approving the 2014-2015 law enforcement contract with Wright
County Sheriff’s Office
Sheriff Joe Hagerty introduced Captain Dan Anselment, who can address any questions
on statistics or activities in the city. Sheriff Hagerty stated that the Sheriff’s Department
really does like doing business with the City of Monticello. Sheriff Hagerty asked for
questions from Council.
Clint Herbst talked about the contract and the annual increases that have been added each
year. He had talked to Commissioner Pat Sawatzke and was hoping that there would be
some relief from the annual increases. Sheriff Hagerty mentioned that a few years ago,
they had cutback the increase to about 1% but they have to consider costs for the sheriff’s
deputies, the County Attorney’s office, and many miscellaneous costs related to law
enforcement and prosecution activities. Sheriff Hagerty confirmed that they have been
trying to hold costs to a minimum the last few years; the annual increases have to cover
the actual expenses of which labor and gas are a large part of those costs.
Glen Posusta would like to look at cutting some hours to curtail costs for the taxpayers.
Glen Posusta noted that the city also provides an office for the department and pays for
internet and phone service for the office. Brian Stumpf commented that the city also
benefits from having access to other personnel in the Sheriff’s Department besides the
road deputies and are not charged higher rates for those positions.
Sheriff Hagerty stated that they have finished all the contracts for the next two years.
Glen Posusta asked about some of the area contracts. Sheriff Hagerty said that St.
Michael contracts for 32 hours per day; Otsego for 40 hours; Albertville for 24 hours; and
Maple Lake, Delano and Cokato each contract for 12 hours. Clearwater is considering
dropping from 12 to 8 hours per day.
Glen Posusta and Brian Stumpf each commented about dropping hours versus keeping
hours at the level where they are currently. Tom Perrault stated he would not be averse to
dropping hours a small amount. Lloyd Hilgart said he feels the hourly rate is a fair rate.
Clint Herbst commented that there is probably not such a concern about the hourly rate
but trying to figure out how to hold the line on the law enforcement costs for the
taxpayers. He feels it is probably time to look at cutting back on the hours per day.
Sheriff Hagerty stated that his department would be willing to work with the city if they
decide to adjust hours; they could help the City figure out the dates and times to make
adjustments.
Tom Perrault asked if there would be issues with dropping four hours and then having
problems on night shifts. Sheriff Hagerty explained that they would have the department
back up for any problems of that sort. If there would be ongoing issues due to dropping
the hours, the Sheriff’s Department would discuss that with the city next year. Brian
Stumpf stated that he was not in favor of reducing the hours.
City Council Minutes – August 12, 2013 Page 5
GLEN POSUSTA MOVED TO APPROVE THE LAW ENFORCEMENT CONTRACT
FOR 2014-2015 AT 48 HOURS PER DAY AT THE RATES PROPOSED BY THE
SHERIFF’S DEPARTMENT. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 4-1 WITH BRIAN STUMPF VOTING IN OPPOSITION.
Sheriff Hagerty said he will direct Interim County Attorney Lee Kelly to draw up an
amended contract for the city.
7. Consideration of approving an amendment to a Conditional Use Permit for Planned
Unit Development. Applicant: JR & R II, LLC
Angela Schumann reviewed this item which involves the previous Kmart site. The
potential buyer is seeking an amendment to the CUP for PUD. The PUD includes two
single-use principal buildings and a multi-tenant retail building. The applicants wish to
reuse the existing 86,000 sq ft building and parking area. The use of the site is proposed
for principal retail use with accessory loading dock and outdoor sales and display. The
outdoor sales and display area is proposed to be modified to include 17,850 sq ft and a
recessed loading dock. The applicant is also seeking a variance for off-street loading and
dock length and a variance for sign area square footage and free-standing signs.
The Planning Commission reviewed this item on August 6th and made several
recommendations, which are listed in Exhibit Z.
Brian Stumpf said he did not object to a 200 sq ft free-standing sign along the freeway.
However, he was concerned about the condition of the parking lot and would prefer to
see that addressed. Angela Schumann noted, although the city has no ordinance related
to parking lots, the PUD is subject to a private common area maintenance agreement,
which addresses parking lot maintenance. Brian Stumpf also mentioned that the lighting
has to be brought up to date; Angela noted that is included in the conditions in Exhibit Z.
Tom Perrault had some questions on the Exhibit Z conditions and on the sign at the front
of the building. Angela Schumann explained that they will use the existing pylon sign on
the freeway side and a new monument sign on the street side. Tom asked about the
obstruction of the fire hydrant and Angela Schumann explained that the fire hydrant
obstruction has been taken care of and the fire hydrant will remain where located.
Lloyd Hilgart commented that the signage on the building itself could be allowed up to
1300 sq ft. which is less than they are asking for. Wayne Elam of Commercial Realty
Solutions noted that signage on a portion of the building would be obstructed along the
freeway so they are only using the portions that provide adequate visibility.
Clint Herbst asked if the applicant is aware that Fleet Farm has purchased land in the
community. Wayne Elam confirmed that they are aware of that and looks at Fleet Farm
as a competitive business similar to Target competing with Walmart.
City Council Minutes – August 12, 2013 Page 6
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE AN
AMENDMENT TO CONDITIONAL USE PERMIT FOR PLANNED UNIT
DEVELOPMENT FOR LOT 2, BLOCK 1 AND OUTLOT C, KIRKMAN ADDITION
AND LOT 1, BLOCK 1, MONTICELLO MALL ADDITION, BASED ON A FINDING
THAT THIS IS CONSISTENT WITH THE MONTICELLO COMPREHENSIVE PLAN
AND MEETS CITY ZONING REGULATIONS; AND TO ALLOW A VARIANCE
FOR ADDITIONAL SIGNAGE AS REQUESTED BY APPLICANT; SUBJECT TO
CONDITIONS IN EXHIBIT Z AS FOLLOWS (WITH EXCEPTION OF THE
SIGNAGE LIMITS). BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED 5-0.
The applicant shall submit a revised site plan illustrating:
a. Placement of any proposed cart corrals which may result in additional parking loss
on a revised site plan. COMPLETE PER REVISED SITE PLAN DATED 8/6/13
b. Elimination of obstruction of the fire hydrant at the southwest corner of the site.
COMPLETE PER REVISED SITE PLAN DATED 8/6/13
c. A certificate of survey illustrating final sign and fence line placement shall be
submitted.
d. The north side of the storage area shall be screened from the public right of way.
COMPLETE PER REVISED SITE PLAN DATED 8/6/13
Vehicle traffic in the dock area shall be for temporary loading and unloading purposes
only. No semi-trailer storage shall be allowed on site.
Restriping of the full parking field for the subject site shall be required. Restriping shall
be to required code dimensions.
The applicant will be required to provide a photometric plan verifying that all current
site lighting meets ordinance requirements for glare. All building and display lights shall
be code compliant by replacement or re-angling downward.
The applicant shall submit a landscaping plan illustrating the removal and replacement
of any dead or dying plan material and compliance with Table 4-4 of the zoning
ordinance for required plantings per site, to be located within existing parking lot islands
and planting beds.
The monument sign base shall be required to be architecturally similar to the principal
use building.
A photometric plan for any lighted signage shall be required at the time of sign permit
application.
The applicant shall reduce the size of the north pylon to 100 square feet to maintain code
compliance.
The applicant is required to submit a grading and drainage plan for the loading dock
area as a condition of approval. The grading and drainage plan for the site must
illustrate that the drainage issue at the rear of the PUD buildings will not be
compounded by the addition of the recessed dock.
The applicants shall enclose trash handling equipment within the building, or within an
enclosure that is attached to the building and designed to blend with the overall building
architecture.
The applicant will be required to execute an encroachment agreement for the display
area and fence.
The applicants enter into a PUD Development Agreement guaranteeing compliance with
the terms of the PUD approval.
City Council Minutes – August 12, 2013 Page 7
8. Consideration of adopting Resolution #2013-061 accepting bid and awarding
contract for the aeration blower and ancillary equipment for Phase 1 of the Waste
Water Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks and
Site Improvements, City Project No. 12C003
Bob Paschke introduced this item and noted that he had met with the Time Sensitive
Acquisition Committee regarding this item and lack of multiple bids. Bob Paschke
discussed the bidding process and explained some of the reasons for lack of bidders,
including several that wanted to rewrite the bid specifications. The lone bid was received
from HSI Blowers, Inc. in the amount of $136,000. The new system should be eligible
for some rebates which would help reduce the overall cost.
Clint Herbst asked about the HSI bid which included a piece that would be an exception
to the bid specs. Bob Paschke explained that HSI’s programmable logic controller uses a
European logic, which can be adjusted to interface with the city’s SCADA system. This
is needed for energy efficiency standards of the waste water treatment system, as the
current blowers are much too large. The new blower is 150HP and runs on a variable
frequency drive, which will ramp up and down with the computer system to provide the
proper aeration needed for the dissolved oxygen requirements.
Brian Stumpf asked what will happen to the current blowers. Bob Paschke stated that
there are three 250HP blowers that will be replaced by the 150HP blower. The city will
utilize one of the 250HP blowers for backup during periods of higher demand.
Eventually when the city grows and the demand is much higher continuously, the 250HP
blowers will be alternated as a replacement for the 150HP. At this time, the new blower
will provide a high level of efficiency and will pay for itself within five years.
Clint Herbst pointed out that city researched the contractor and company and was
satisfied with their products and that they can do the job.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-061 AWARDING THE CONTRACT IN THE AMOUNT OF $136,000 TO HSI
BLOWERS INC. FOR THE AERATION BLOWER AND ANCILLARY EQUIPMENT
WITH 2-YEAR WARRANTY AND $5,975 FOR ACCESSORIES IDENTIFIED AS
ADDITIONAL. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED 5-0.
Sheriff Hagerty entered the meeting at this time, and item #5H was discussed and approved as
noted above.
9. Added items
Trees maintenance on sidewalks – Tom Perrault received a call from a citizen
asking if the city has a program to handle branches that are obstructing sidewalks
and streets. Bob Paschke said the city does have a program and citizens should
contact the public works department.
City Council Minutes – August 12, 2013 Page 8
10. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 8:02 P.M. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: _______________________
City Administrator
Special City Council Minutes – August 26, 2013 Page 1
MINUTES
SPECIAL WORKSHOP MEETING – MONTICELLO CITY COUNCIL
Monday, August 26, 2013 – 5:00 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
Others: Jeff O’Neill, Department Heads: Randall Johnsen, Ann Eckman, Wayne Oberg,
Tracy Ergen, Tom Moores, Tom Pawelk, Kitty Baltos, Steve Joerg, Angela
Schumann, Ron Hackenmueller, and Matt Theisen; Shibani Bisson, Bret Weiss,
Brad Fyle
1. Call to Order
Mayor Herbst called the special meeting to order at 5 p.m.
2. Purpose of Workshop: 2014 Budget Presentations
Jeff O’Neill summarized the purpose of the workshop to allow department heads to
present their budgets. Each will be allotted a certain amount of time.
Liquor Store Manager Randall Johnsen presented budget slides for the Liquor Store. He
started out with their mission statement and then showed slides about what they do.
Service stats include 15,000 customers served per month with 2012 sales of $4.85 million
and 2012 gross profits of $1.21 million. Randall Johnsen talked about the wine and beer
tastings they hold each year and the Riverfest contributions. Randall Johnsen mentioned
that the store also promotes community fundraisers. Randall Johnsen introduced the staff
consisting of five full-time employees and eleven part-time employees and talked about
the equipment that supports the store. Randall Johnsen provided revenue information of
year-to-date sales from 2008 through 2012 and trends for 2014.
Ann Eckman gave a presentation on the DMV office. Ann Eckman talked about the
importance of accuracy in their office and the value of the work they do. Ann Eckman
pointed out that all her staff is certified for registrations and titling, including deputy
registration, computer verified registration, expedited title service, and the new Genesis
system. Ann Eckman talked about non-quantified services that they offer to assist
customers with general questions and the resources that are available. Ann Eckman
reviewed the revenues that they can charge in the DMV office noting that a number of
services generate no fees. The 2012 state report card for their office received an error
rating of 1.12% (excellent). Ann Eckman showed the status of their financial balance and
also mentioned the upcoming release of the new state titling software.
Wayne Oberg represented the Finance Team and stated their mission statement and the
areas of responsibility. Wayne Oberg provided slides on each team member and what
they accomplish each year. Wayne Oberg showed the number of financial transactions
Special City Council Minutes – August 26, 2013 Page 2
for FiberNet, which the finance department is now processing. Wayne Oberg provided
some philosophy related to relationships and leadership.
Tracy Ergen was the presenter for Human Resources. The overview covered services
provided and plans for 2014. Services she provides include recruitment, benefits, pay
equity, policies, training, compliance with federal and state laws, worker compensation,
unemployment, labor relations, and performance management. Tracy Ergen noted some
of the external resources that she utilizes. Tracy Ergen reviewed the progress of the
safety committee and noted the positive results in lowering work comp claims and
savings in premiums for the city. Tracy Ergen talked about her work in improving work
ergonomics. Priority projects for 2014 include update of the drug and alcohol policy,
address health care reform, career development training, and laserfiche for records
retention. Budget impact for 2014 is very minimal and mostly in the area of training.
Tracy Ergen talked about the organizational staffing structure of the city. She noted that
the economic development director and engineer positions were eliminated when those
people left employment with the city, and the payroll clerk position was changed to part-
time. Some of the recommendations for 2014 are to eliminate the engineering assistant
position, transition the Communications Coordinator to full-time in June 2014, and look
at replacement options for the Public Works Director position which will be vacant soon.
Wayne Oberg presented the overall property tax levy and budget information for the city.
He reviewed the important dates, noting the 3% levy limit and changes to general sales
tax for 2014. Wayne Oberg showed the tax rate comparisons for cities in Wright County
and by taxing authority. Wayne Oberg talked about property tax dependence at 82%
compared to other types of revenue sources and noted that the city will not receive LGA
from the state. Wayne Oberg talked about the expenditures that make up the general fund
of which 40% is personnel services. Wayne Oberg talked about the debt service levy
needed in the upcoming years; 2014 will require a levy increase of 4.2% to cover debt
payments. Wayne Oberg explained that there are impacts from delinquent special
assessments. Wayne Oberg reviewed the tax base changes that are anticipated: nuclear
plant value is $33 million lower, value for building permits issued totaled $12 million,
and TIF 1-6 was decertified with a value of $3.5 million.
Tom Moores presented for the Streets Department which consists of seven full-time
employees and two seasonal workers. He talked about the responsibilities of the
department including street maintenance and cleaning, sign maintenance, sidewalk
inspections and maintenance, compost facilities, and tree trimming. Tom Moores showed
projected costs at $835,393 for his department, which includes a portion for unanticipated
work. Tom Moores talked about the Ice & Snow budget which is projected at $226,716
for plowing, supplies and equipment maintenance. Tom Moores covered the Shop &
Garage budget projected at $188,519 which includes maintenance of equipment and
buildings for public works. Street Lights budget is projected at $427,500 which includes
electricity costs and monitoring. Storm Water also comes under the streets department
and the budget is projected at $123,208 for inspecting and maintaining ponds, ditches,
Special City Council Minutes – August 26, 2013 Page 3
manholes, etc. Parking Lots are maintained by the streets department at a projected
budget of $9,301.
Tom Moores discussed some of the capital improvements that would be desirable for
2014: crack seal router, blacktop planner, ditch mowing tractor, city street signs, pond
restoration, and a sign lab. Tom Moores also talked about the Pavement Management
Plan that they have been working on and discussed the value of proper street
maintenance. Normal road life without any maintenance would be about 25 years; with a
good pavement management plan the life can be extended up to 60 years. Tom Moores
shared information about some of the street pavement processes such as seal coat, fog
seal, bituminous overlay, and reclaim.
.
Tom Pawelk started his presentation with the Parks mission statement and discussion of
the responsibilities of the parks employees. There are five categories in the parks
department: Park and Recreation, Shade Tree, Ballfields, Cemetery, and Park
Improvements.
Park and Recreation includes park maintenance, inspections, park rentals, community
events, snow plowing, skate rinks, cemetery maintenance, and athletic fields
maintenance. Tom Pawelk provided an overview of the service trends noting the increase
in usage of parks in all areas. Tom Pawelk talked about Bertram Chain of Lakes park
development, which includes a budget of $5000 for 2014. Tom Pawelk noted that he
prepared a pathway maintenance plan and updates it annually. He talked about some
areas where the parks department is falling behind: playground safety inspections,
pathway maintenance, boulevard tree plantings, shade tree inventory, and training for
staff. Tom Pawelk mentioned that the River Mill playground is 15 years old and needs to
be replaced. The Hillside Cemetery also needs stone replacement.
Tom Pawelk reviewed the purpose of the Shade Tree fund and noted the city has planted
over 2000 trees in the last 6 years. The tree chipper is budgeted for replacement in 2014.
The Ballfield fund oversees the summer recreation programs that take place at the Xcel
Ballfields. Tom Pawelk would like to see the dugouts covered and a safer playing
surface on the infields.
The Cemetery fund is an enterprise fund that sustains itself through revenues received for
graves, maintenance and memorials. Eventually, they would like to see the cemetery
system placed on GIS.
Tom Pawelk talked about some of the improvements he is budgeting for 2014 such as
Fallon Ave trail connection, Monti Club Hill development, River Mill playground
replacement, and pathway improvements (micro surfacing).
Monticello Community Center was represented by Kitty Baltos, who provided the
mission statement for the facility and programs. Kitty Baltos provided pictures to capture
the areas of the facility that the Monticello Community Center maintains. Kitty Baltos
Special City Council Minutes – August 26, 2013 Page 4
also reviewed the variety of community events and programs they provide. Kitty Baltos
showed membership statistics and noted the increase in usage. Kitty Baltos talked about
her staff consisting of 7 full-time employees and around 90 part-time employees (aquatic,
group instructors, guest service, childcare, climbing wall, programming, custodian, and
ballfield concessions). Kitty Baltos reviewed service trends, noting that daily user
numbers have gone down some since 2011, so this is an area they want to focus on. Kitty
Baltos talked briefly about some of the building and equipment maintenance issues.
Kitty Baltos displayed revenue information and noted some changes for 2014 with an
overall 3.3% increase in operational revenue for the 2014 budget. Statistics show a slight
decline in wedding receptions and pool parties. Kitty Baltos provided a number of
changes anticipated for 2014 including reducing part-time staff hours as possible; finding
sponsors for community events; replacing gym floor and stair coverings and childcare
flooring; replacing heat valves; and improving building maintenance.
Tom Perrault mentioned that the flooring in the senior center may need replacing soon.
Glen Posusta asked about trying to get the National Guard to participate in funding some
of the maintenance and repair costs. Jeff O’Neill mentioned that they have not been
successful in bringing them to the table for discussion at this time. City staff will be
working on this.
Steve Joerg provided the presentation for the fire department and started out with their
mission statement. He described the fire department as a paid-on-call department
consisting of 30 members. Some of the services provided by the fire department are fire
suppression, fire education for businesses, vehicle extrications and traffic accidents,
traffic control, special response to assist other departments, and training for special
incidents. Steve Joerg reviewed equipment and noted Engine 1 needs to be refurbished;
it should last another 12 years if maintained properly. Steve Joerg talked about the Fire
Marshall position which has been staffed by Marc Simpson. His duties include
coordination with building department, code enforcement, incident inspections,
preplanning for new businesses, rental housing enforcement, and firefighter safety. Steve
Joerg talked about planning for replacement of Tender 2 truck and moved the aerial truck
to be replaced in 2016. The Tender truck is used to provide extra water at fire sites and
would be used as a backup vehicle for the department. Steve Joerg recommended that the
fire call rate for 2014 be increased by $2 per hour; this would apply to call outs and
training. He feels that this can be justified as the number of calls has decreased and
requirements for a firefighter are much more demanding.
Jeff O’Neill opened up the meeting for questions. Clint Herbst asked DMV if there is
equipment that will be required down the road. Ann Eckman said they will need to
upgrade the state software in the near future and will want to make sure their computer
system stays updated to accommodate those changes. Clint Herbst asked Tom Moores if
he foresees any changes that could increase efficiency. Clint Herbst commented about
the items that are falling behind and perhaps there is a need for a plan for seasonal help.
Randall Johnsen stated that the Liquor Store is pretty much at the maximum for storage
and floor space and may need to consider expansion at some time in the near future. Jeff
O’Neill asked Tom Pawelk about emerald ash borer planning; Tom Pawelk said they
Special City Council Minutes – August 26, 2013 Page 5
have a plan in place and costs would be covered under the Shade Tree budget at such
time that would become a problem.
At 6:52 p.m., Mayor Herbst called for a continuation of the meeting to reconvene after
the regular Council meeting.
3. Continuation of Special Meeting
Mayor Herbst reconvened the special meeting at 8:14 p.m.
Angela Schumann led off the presentation of the Community Development department
with the mission statement. Angela Schumann talked about the activities of community
development. Angela Schumann provided statistics about development services from
2009 to 2013. Angela Schumann reviewed other services and initiatives under
community development, including coordination and communication on projects,
planning, grant writing, events, and responsiveness with citizens. Angela Schumann
mentioned the personnel of the community development and administration team and
pointed out some of the consultant resources that are utilized. Angela Schumann also
mentioned some of the tools used by community development, such as GIS/City Link,
Laserfiche, and Wright County’s online government portal. Angela Schumann reviewed
her budgeted revenues and expenditures noting that there will be little change in 2014.
Angela Schumann talked about service trends and increasing activity in development and
building services. Angela Schumann introduced the addition of a city communications
coordinator and the value that we will be able to realize from that position. Angela
Schumann discussed administrative support services and noted all of the areas that are
covered by these staff members.
Angela Schumann also presented information about the city’s Economic Development
Authority and noted the various areas that are administered by the EDA. Angela
Schumann went through the EDA Workplan objectives for 2013-2014, which include
develop marketing materials, continue efforts to recognize and support existing
businesses, support downtown redevelopment, and develop a spending plan for use of
available excess increment. Angela Schumann explained the change in how the EDA
requests budget funding; their request for 2014 is $80,000 (same as 2013) plus $12,000
for their share of the market matching contract. Anticipated non-TIF interest revenue is
estimated at $20,000. Expenses for EDA are estimated at a total of $112,000 for
personnel, consulting, and other expenditures.
Ron Hackenmueller gave a presentation for the department of Building Safety, starting
out with the mission statement. Ron Hackenmueller itemized services provided by his
department such as building permits and inspections, rental housing program, property
nuisances, emergency preparedness, and a variety of customer service activities. There
are three employees in the department and they have two work vehicles. Ron
Hackenmueller noted some of the service trends: more detached single family homes,
busy inspections schedule, and more phone calls about building and zoning issues and
blight. Ron Hackenmueller provided some statistics on total permits issued and the
Special City Council Minutes – August 26, 2013 Page 6
valuation of those permits. Glen Posusta asked about repossessed homes and Ron
Hackenmueller said there are not many remaining. Ron Hackenmueller talked about the
rental licensing program and the fees collected pretty much cover the costs. The priority
budget item is to replace the Dodge Caravan with a projected cost up to $22,500; he is
currently waiting for the new state purchasing contract before bringing this to council.
Ron Hackenmueller discussed some of the trends for the future and the importance of
maintaining staff levels to handle the work load.
Shibani Bisson from WSB presented the budget slides for the Engineering department.
Shibani Bisson talked about the services administered by the engineering staff: street
network, transportation, wastewater, storm water, and other miscellaneous tasks. Shibani
Bisson talked about the Transportation Advisory Committee and the role they play in
transportation initiatives, including TH 25/CSAH 75, Fallon Avenue overpass, and
Second River Crossing. Shibani Bisson discussed service trends for signal improvements
(such as battery backup and flashing yellow arrows); pavement management program;
storm water prevention plan program and MS4 requirements; waste water treatment
facility improvements; and GIS and potential future uses. Shibani Bisson discussed the
relationship with WSB as the provider of consultant engineering services and identified
some of the advantages such as having a variety of staff and service areas available to the
city. WSB is proposing a monthly retainer of $7,500 per month for 2014 rather than an
hourly rate. This fee is based on the services to be delivered: weekly office hours onsite,
address citizen requests, participate in meetings, infrastructure planning and budgeting,
liaison to outside agencies, policy formation, participate in city communication plan, and
coordination with public works. In addition there are a number of special project services
which are recommended to be budgeted at $70,000 for 2014. Shibani Bisson went
through the 2014 projects that are included in the CIP.
Wayne Oberg noted that Council will be asked to provide input into which projects
should be funded through a bond issue for this year and for 2014. Projects under
consideration include the WWTF Phase I improvements, Hwy 25/75 improvements,
Fallon Avenue overpass, traffic signal modifications, and equipment.
Matt Theisen gave a presentation for the water and sewer departments. He talked about
the Water department first, providing some facts about water pumping in Monticello.
Matt Theisen reviewed service trends for the Water Department including water meters,
hydrants, some locating, flush water mains, water samples, water towers, and meter
readings. Matt Theisen talked about the Annual Report of Water Use and the possibility
of the rates increasing significantly for the annual DNR surcharge for pumping water.
Matt Theisen mentioned some of the planned improvements and is budgeting $150,000
for possible improvements. Matt Theisen showed some of the tasks performed by the
water department, including the refurbishment of Well #4. For the Sewer Department,
Matt Theisen provided service trends for sanitary sewer services, including maintaining
sewer lines and lift stations. Matt Theisen is budgeting $150,000 for possible sewer
improvements in 2014.
Special City Council Minutes – August 26, 2013 Page 7
Jeff O’Neill thanked the staff and commended them for providing excellent information
for their budget presentations. Jeff O’Neill thanked Council for allowing staff to present.
Lloyd Hilgart asked about the tax levy for the hospital district and it was confirmed that
CentraCare Health would be absorbing that as part of their agreement in taking over the
hospital.
4. Adjournment
TOM PERRAULT MOVED TO ADJOURN AT 9:46 P.M. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: ___________________________
City Administrator
City Council Minutes – August 26, 2013 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, August 26, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2. Approval of Minutes – August 12, 2013 Regular Meeting (these will be brought to the
September 9th meeting for approval)
3. Consideration of adding items to the agenda
IRET proposed apartment building (Tom Perrault)
Fog sealing (Jeff O’Neill)
Interim plan for Public Works Director (Jeff O’Neill)
Continuation of budget workshop - Jeff O’Neill noted that the special meeting
will be continued after the regular council meeting.
4. Citizen comments, public service announcements
a. Citizen Comments: None
b. Public Service Announcements:
1) “Blazin’ Thru Bertram” trail run/walk (9/14) – Kitty Baltos provided an
update on a new event at Bertram Park which is a trail run and memorial
for Philip LaVallee This is also a fundraiser for Friends of Bertram. The
walk/run takes place on September 14th at 9 a.m.
5. Consent Agenda:
A. Consideration of approving payment of bills for August 26th. Recommendation:
Approve payment of bill and purchase card registers for a total amount of
$877,746.61.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for Administration, MCC,
Liquor Store, and Public Works.
C. Consideration of authorizing expenditure for 2013 local share of River Rider
replacement bus. Recommendation: Authorize an expenditure of $14,055.80
City Council Minutes – August 26, 2013 Page 2
for the 2013 local share of a River Rider replacement bus to serve the city of
Monticello.
D. Consideration of authorizing closure of Sanitary Sewer Access Fund and Water
Access Fund by transferring year-end fund balances to the debt service fund for
the 2011A G.O. Refunding Bonds. Recommendation: Authorize closing the
Sanitary Sewer Access Fund and Water Access Fund by transferring year-end
fund balances to the 2011A G.O. Refunding Bond Fund.
E. Consideration of approving amendments to the capitalization thresholds and
adopting the City of Monticello Capital Asset Guide. Recommendation:
Approve capitalization thresholds listed as follows and adopt the Capital Asset
Guide as presented.
ASSET CLASS THRESHOLD
Land/land improvements Land - $1 / Improvements - $50,000
Building/building improvements $20,000
Primary infrastructure & utility $75,000
Secondary infrastructure $25,000
Equipment $10,000
Software and non-tangible $10,000
Construction Work in Progress Upon completion, per above class
F. Consideration of approving terms of sale for property at 413 W 4th Street (PID
155-010-029020) and authorizing staff to draft a purchase agreement with a
potential buyer. Recommendation: Approve sale of property at 413 W 4th Street
(PID 155-010-029020) for $20,000 and direct staff to prepare a purchase
agreement with the following terms of sale:
Sale price of property $20,000.
Closing costs to be shared by buyer and seller.
Purchase agreement to be drafted by the City Attorney.
Purchase agreement valid for 90 days from execution of agreement.
Proceeds of sale to be directed to the EDA General Sub-Fund, less purchase
agreement, survey and closing costs.
Seller will provide a quit claim deed for the property.
The buyer has also requested a certificate of survey be prepared for the site.
Estimated costs for a survey are $2,000.
The City’s sale is contingent on final review and approval of the building plans
by the City Council/EDA Land Sale and Acquisition group.
G. Consideration of approving equipment specifications and authorizing purchase of
two Ford F550 4X4 trucks and ancillary equipment for the Park and Street
Departments based on state contract pricing in accordance with the 2013 capital
equipment bond issue. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
City Council Minutes – August 26, 2013 Page 3
H. Consideration of adopting Resolution #2013-063 accepting petition and calling
for a public hearing to consider vacation of drainage and utility easements on Lots
2 and 3, Block 1, Pineview Addition (PID 155-204-001020 & 155-204-001030).
Applicant: Property owner and seller Tom Holthaus/Applicant Kent Kjellberg.
Recommendation: Adopt Resolution #2013-063 accepting petition and calling
for a public hearing on September 26, 2013 to consider vacation of drainage and
utility easements on Lots 2 and 3, Block 1, Pineview Addition (PID 155-204-
001020 & 1030).
I. Consideration of approving a three year contract with XO Communications for
network access services. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS G AND I. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5-0.
6. Consideration of items removed from the consent agenda for discussion
5G. Consideration of approving equipment specifications and authorizing purchase of
two Ford F550 4X4 trucks and ancillary equipment for the Park and Street
Departments based on state contract pricing in accordance with the 2013 capital
equipment bond issue
Glen Posusta wanted a clarification on the need for a plow unit and wondered if it was
necessary at this time to order the plow unit. Tom Pawelk explained the use of the truck
that would be replaced, which is used to clear snow in municipal parking lots and for
sanding; it could also be used to clear snow in cul-de-sacs. He noted that Crysteel is
honoring the state bid pricing that they quoted last spring. Tom Pawelk also explained the
value in purchasing the Boss plow unit rather than another brand.
Wayne Oberg brought up the option of waiting until 2014 to purchase the add-ons so as
to save sales tax that would be exempt after January 1, 2014. Tom Moores explained that
they would like to order the truck with the plow now so it can be used during the snow
season. They could wait until 2014 to order the other truck and dump body if it would be
worth the savings of sales tax on the ancillary equipment.
GLEN POSUSTA MOVED TO PURCHASE TWO FORD F550 TRUCKS AT THIS
TIME WITHOUT THE PLOW UNIT. MOTION FAILED FOR LACK OF A SECOND.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO APPROVE THE
SPECIFICATIONS AND AUTHORIZE PURCHASE OF TWO 2014 FORD F550 4X4
TRUCKS FROM MIDWAY FORD, EQUIPPED WITH THE CRYSTEEL DUMP
BODY AND ACCESSORIES AS SPECIFIED FOR EACH DEPARTMENT AND
WITH THE PLOW UNIT ESTIMATED AT A NOT-TO-EXCEED COST OF $6500, IN
THE TOTAL AMOUNT OF $114,407.32. COUNCIL ALSO AUTHORIZES STAFF
City Council Minutes – August 26, 2013 Page 4
TO SELL THE OLD EQUIPMENT AT A PUBLIC AUCTION FOLLOWING
DELIVERY OF THE NEW EQUIPMENT. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 4-1 GLEN POSUSTA VOTING IN OPPOSITION.
Tom Perrault asked about the cost of the maintenance that has gone into the trucks that
would be replaced. Tom Moores said he did not have those figures on hand, but
discussed some of the problems they have been experiencing.
5I. Consideration of approving a three year contract with XO Communications for
network access services
Tom Perrault wanted clarification on the proposed pricing for the XO Communications
agreement. Mark Pultusker explained that the current contract costs $16,600 per month.
Under the new contract the monthly cost would drop to $6,660. However the contract
would be extended to 3 years which would extend the cost over time, but the city would
not have to continue to pay on the existing contract. The city could possibly save money
by going to a different vendor, but they would still have to continue to pay the balance of
the XO contract at the $16,600 monthly cost.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPROVE A THREE YEAR
CONTRACT WITH XO COMMUNICATIONS FOR NETWORK ACCESS SERVICES
AT A RATE OF $6,660 PER MONTH. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5-0.
7. Consideration of approving a contract with CSI Digital for video and network
support services
Mark Pultusker explained that CSI Digital is the current provider for video services on a
five year agreement, which has one year remaining. Mark Pultusker noted that FiberNet
has a need for Level 2 network support services in addition to the video support provided
in the current agreement. CSI Digital could provide this type of network support and
offered a 3-year agreement at $2500 per month.
Glen Posusta asked what is causing a freeze frame on TV channels. Mark Pultusker
explained that this is probably related to set-top boxes and will be corrected with an
upgrade which is in process at this time.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE CONTRACTING
WITH CSI DIGITAL FOR A 4-YEAR AGREEMENT FOR VIDEO SUPPORT
SERVICES AND A 3-YEAR AGREEMENT FOR NETWORK SUPPORT SERVICES,
EACH AT THE PRICE OF $2,500 PER MONTH. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 4-1 WITH LLOYD HILGART VOTING IN
OPPOSITION.
City Council Minutes – August 26, 2013 Page 5
Tom Perrault had a question about the payment schedule in the service order agreement
provided by CSI Digital. Mark Pultusker explained that this is an annual payment, so the
city will be billed once a year.
8. Consideration of approving FiberNet video equipment upgrade and investment
Mark Pultusker summarized the request for an upgrade to the FiberNet video equipment.
Originally, FiberNet chose to contract with Avail to provide the video channels to
FiberNet through their signals, in lieu of the city having to invest in additional equipment
to bring in video signals for its TV channels. Avail (recently changed to Vubiquity)
provides the bulk of the video channels and has been cutting back on channels and
reduced its signal strength to save costs. They have agreed to forego the remaining year
on the contract (worth $60,000), if the city prefers to upgrade their equipment to bring in
the channel signals. This would have been the other option that FiberNet could have
invested in initially. The total projected cost to upgrade the equipment is $240,000.
Mark Pultusker pointed out that the city would not have to pay the $60,000 remaining on
the agreement, as part of the termination agreement with Avail.
CLINT HERBST MOVED FOR ALTERNATIVE #1 TO CANCEL THE CONTRACT
WITH AVAIL (VUBIQUITY) WITH NO EARLY TERMINATION FEE AND
PURCHASE VIDEO SIGNAL EQUIPMENT AT AN ESTIMATED COST OF
$240,000. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
9. Added items
IRET proposed apartment building – Tom Perrault brought up the discussion that
took place when IRET held a neighborhood meeting about their proposal for an
apartment building. He wanted to know where he could find more information
about why a project like this would decrease property values. Clint Herbst did not
think it would be possible to find proof that this project would decrease property
values in the area. Clint Herbst commented that the meeting was well attended
and IRET provided quite a bit of information.
Fog sealing – Tom Moores brought up the request for adding a fog seal to a
portion of the sealcoating project for 2013. Shibani Bisson talked about the
striping of the center turn lane on Meadow Oak Avenue, it is currently not needed
now since the adjacent properties have not developed, but will be needed when
development does occur. It was discussed to stripe the roadway with a center
double yellow stripe. The old pavement markings may come up to the roadway
surface in the future. Tom Moores explained the process of removing the center
turn lane arrows and chip sealing over them. Tom Moores reviewed the cost
estimates he received to remove the arrows and fog seal Meadow Oak Avenue.
Tom Moores noted that fog sealing could still be done with this year’s sealcoating
and talked about some of the benefits of fog sealing. Tom Moores had checked
on the cost of fog sealing the entire project and just on Meadow Oak Avenue. The
City Council Minutes – August 26, 2013 Page 6
costs for Meadow Oak Avenue are approximately $6,000, which is within the
budgeted amount for the seal coating and pavement marking project.
BRIAN STUMPF MOVED TO FOG SEAL ON A PORTION OF MEADOW
OAK AVENUE AS A TRIAL PROJECT. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5-0.
Glen Posusta mentioned that there are a lot of acorns on River Street that could be
cleaned up rather than have them wash into the storm drains.
Public Works Director options – Tracy Ergen commented that staff members met
this morning with the Personnel Committee to discuss options for handling public
works director duties. It was recommended by the group to consider allocating
those duties among the three public works supervisors, with certain duties turned
over to the City Administrator, Finance Director, and engineering, while
reviewing the workload. The three supervisors, city administrator, and finance
director would receive additional compensation during the interim period of 6 to
12 months. This would give more time for the city to determine the need for the
Public Works Director and other positions that are vacant right now. Jeff O’Neill
mentioned that there would be some budget savings realized with this plan.
BRIAN STUMPF TO APPROVE THE INTERIM PLAN FOR DISTRIBUTING
DUTIES OF THE PUBLIC WORKS DIRECTOR AND AUTHORIZING
COMPENSATION FOR A PERIOD OF SIX MONTHS EFFECTIVE
STARTING SEPTEMBER 1ST, 2013. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5-0.
Clint Herbst stated that this is not meant as a money-saving process but rather to
give time to review the workload and determine the needs of the city. Tom
Perrault asked about the compensation rates and how that would be paid. Tracy
Ergen explained that compensation would be paid on a monthly basis.
10. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE REGULAR MEETING AT 8:10 P.M.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: _________________________
City Administrator
CityCouncilAgenda:09/09/13
1
5A.ConsiderationofapprovingpaymentofbillregistersforSeptember9th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$700,240.51.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:09/03/2013 - 3:27PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00203.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2476 CSI DIGITAL INC Check Sequence: 1 ACH Enabled: True
101955 90%Transcoding system & integration 78,031.35 09/03/2013 655-49870-421830
101956 90%ZZZFNM - (1) Velozity VOD/OTT Platform 12,899.25 09/03/2013 655-49870-421830
90,930.60Check Total:
Total for Check Run:
Total of Number of Checks:
90,930.60
1
AP-Computer Check Proof List by Vendor (09/03/2013 - 3:27 PM)Page 1
User:
Printed:09/04/2013 - 2:17PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00205.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2476 CSI DIGITAL INC Check Sequence: 1 ACH Enabled: True
101955 90% bal Addit'l owed to get to 90% - Transcoding system & integration 8,670.15 09/04/2013 655-49870-421830
101956 90% bal ZZZFNM - Addit'l owed to get to 90% - (1) Velozity VOD/OTT Pltfm 1,433.25 09/04/2013 655-49870-421830
10,103.40Check Total:
Total for Check Run:
Total of Number of Checks:
10,103.40
1
AP-Computer Check Proof List by Vendor (09/04/2013 - 2:17 PM)Page 1
User:
Printed:09/04/2013 - 10:27AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1018 ALLIED BLACKTOP COMPANY Check Sequence: 1 ACH Enabled: False
18131 2013 Street Seal Coat Program 71,681.49 09/10/2013 101-43120-440990
71,681.49Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 2 ACH Enabled: False
1980021 freight 5.25 09/10/2013 226-45122-433300
1980021 Coffee 137.81 09/10/2013 101-41940-443990
1980021 (8) 12" cheese pizza 27.91 09/10/2013 226-45127-421460
1980021 re-sale 359.03 09/10/2013 226-45127-425410
530.00Check Total:
Vendor:1039 AQUA LOGIC INC Check Sequence: 3 ACH Enabled: True
41017 utx - Repair labor - replace seal on play feature pump 510.00 09/10/2013 226-45122-440440
41117 (1) Air pressure switch (NEW ERite) replaces old ERN2's 59.03 09/10/2013 226-45122-421610
41149 (4) 3/8" tub x 1/4" NPT - W6MC4; (4) 1/4" PVC Labcock FPTxMPT 109.32 09/10/2013 226-45122-421610
678.35Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True
786609 168.1 gallons fuel oil (split) 300.82 09/10/2013 601-49440-421200
786609 168.1 gallons fuel oil (split) 300.81 09/10/2013 602-49490-421200
787454 31.90 gallons fuel oil (stand by generator) 110.34 09/10/2013 601-49440-421200
787454 31.90 gallons fuel oil (stand by generator) 110.34 09/10/2013 602-49490-421200
787455 417.9 gallons unleaded 87 1,385.34 09/10/2013 101-43120-421200
787456 317 gallons diesel B5 1,133.28 09/10/2013 101-43120-421200
3,340.93Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True
79533200 re-sale 2,298.84 09/10/2013 609-49750-425100
79533200 re-sale 264.00 09/10/2013 609-49750-425300
79533200 freight 34.49 09/10/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
88971800 freight 4.27 09/10/2013 609-49750-433300
88971800 re-sale 54.49 09/10/2013 609-49750-425400
2,656.09Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
334109 re-sale 72.00 09/10/2013 609-49750-425400
336750 re-sale 45.40 09/10/2013 609-49750-425400
336751 re-sale 1,598.40 09/10/2013 609-49750-425200
337395 -600.00 09/10/2013 226-45203-425410
337412 re-sale 274.00 09/10/2013 226-45127-425410
339395 re-sale 104.20 09/10/2013 609-49750-425400
339396 re-sale 1,609.80 09/10/2013 609-49750-425200
340050 re-sale 237.80 09/10/2013 226-45127-425410
3,341.60Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 7 ACH Enabled: False
906105293 (4000) EXTT - 4PR/24CMX CAT5E; (2000) COAX - RG6U 18G SOL 758.81 09/10/2013 656-49877-421800
758.81Check Total:
Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 8 ACH Enabled: True
665FNMT-S-13225 Voice - monthly access charges interstate 8/13-9/12/13 415.14 09/10/2013 655-49860-430910
415.14Check Total:
Vendor:3455 BURNHAM NURSERY & GARDEN CENTER Check Sequence: 9 ACH Enabled: False
10 (1) 2" locust-skyline, (4) hawthornes 961.88 09/10/2013 101-43120-422500
961.88Check Total:
Vendor:1086 BURNHAM TREE EXPERTS Check Sequence: 10 ACH Enabled: False
2443 (1) Elm removal 319 W 3rd St ($1431.56 to be billed in A/R) 1,656.56 09/10/2013 224-46102-431990
2444 (3) Elm removal 6206 Mill Run Rd ($1016.86 to be billed in A/R) 1,597.78 09/10/2013 224-46102-431990
3,254.34Check Total:
Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 11 ACH Enabled: True
2348-000G131 General 2,081.57 09/10/2013 101-41610-430400
2348-000G131 General - Community Development 294.00 09/10/2013 101-41910-430400
2348-000G131 General - MGFARM - Pizza Factory 252.00 09/10/2013 213-46522-430400
2348-000G132 General 1,894.60 09/10/2013 101-41610-430400
2348-000G132 General - community development; YMCA 1,400.00 09/10/2013 101-41910-430400
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
2348-000G132 General - ZTOWER - tower project 280.00 09/10/2013 101-41610-430400
6,202.17Check Total:
Vendor:3454 BOB AND SHAWNA CARRUTH Check Sequence: 12 ACH Enabled: False
FNM Refund FiberNet Monticello acct #0454 25.54 09/10/2013 655-00000-115025
25.54Check Total:
Vendor:1098 CCG CONSULTING LLC Check Sequence: 13 ACH Enabled: True
3020-000M Period ending 8/2/13 507.00 09/10/2013 655-49870-431990
507.00Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 14 ACH Enabled: False
8/29/13 8000014331-5 12.82 09/10/2013 217-41990-438300
8/29/13 8000014331-5 12.82 09/10/2013 101-45201-438300
8/29/13 8000014331-5 35.08 09/10/2013 101-42200-438300
8/29/13 8000014331-5 144.50 09/10/2013 101-43127-438300
205.22Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 15 ACH Enabled: True
1066037 re-sale 1,834.60 09/10/2013 609-49750-425200
1074444 re-sale 13,954.52 09/10/2013 609-49750-425200
1074444 re-sale 246.80 09/10/2013 609-49750-425400
1074533 re-sale 30,309.52 09/10/2013 609-49750-425200
1074533 re-sale 42.00 09/10/2013 609-49750-425400
10745801 re-sale 20,891.05 09/10/2013 609-49750-425200
10745801 re-sale 70.30 09/10/2013 609-49750-425400
1074599 re-sale 1,747.05 09/10/2013 609-49750-425200
14403 re-sale 1,920.00 09/10/2013 609-49750-425200
14510 re-sale 56.40 09/10/2013 609-49750-425200
14542 re-sale 21.50 09/10/2013 609-49750-425200
14609 re-sale 258.00 09/10/2013 226-45203-425200
14704 re-sale 884.80 09/10/2013 609-49750-425200
72,236.54Check Total:
Vendor:1950 DATA CONNECTION CORPORATION Check Sequence: 16 ACH Enabled: True
DCC02434 Voice -9/1-11/30/13 support on all kit (4th qtr of annual agree 6,965.00 09/10/2013 655-49870-431900
6,965.00Check Total:
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 17 ACH Enabled: True
715003 re-sale 1,076.25 09/10/2013 609-49750-425200
716003 re-sale 3,529.21 09/10/2013 609-49750-425200
716490 re-sale 149.20 09/10/2013 609-49750-425200
4,754.66Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 18 ACH Enabled: False
1173504 ZRUNNG - Aug 6 CUP 7/25; 8/1 176.19 09/10/2013 101-41910-435100
1175603 ZTOWER - Communictaions Tower 8/8 117.20 09/10/2013 101-41910-435100
1177132 12C001 - Project 12C001 8/22 212.43 09/10/2013 400-43300-459010
505.82Check Total:
Vendor:2561 FERGUSON WATERWORKS #2516 Check Sequence: 19 ACH Enabled: False
46080 (split) charger for locator 69.29 09/10/2013 601-49440-422700
46080 (split) charger for locator 69.29 09/10/2013 602-49490-422700
138.58Check Total:
Vendor:3457 JORRIE FRUCCI Check Sequence: 20 ACH Enabled: False
Partial Refund R2049 J Frucci 233.92 09/10/2013 226-45122-347570
Partial Refund R2049 J Frucci 16.08 09/10/2013 226-00000-208100
250.00Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 21 ACH Enabled: True
78063 August 2013 209.63 09/10/2013 601-49440-422770
78063 August 2013 209.62 09/10/2013 656-49877-422770
419.25Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 22 ACH Enabled: False
156076 re-sale 1,233.00 09/10/2013 609-49750-425300
156076 freight 4.50 09/10/2013 609-49750-425300
156098 -396.00 09/10/2013 609-49750-425300
841.50Check Total:
Vendor:1219 RONALD G HACKENMUELLER Check Sequence: 23 ACH Enabled: False
8/6/13 ZZZNEP - mileage 8/6/13 Welch - REP Program meeting 108.48 09/10/2013 101-42500-433100
108.48Check Total:
Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 24 ACH Enabled: False
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
B068891 x/ref w/B068891 -120.90 09/10/2013 601-49440-422700
B217015 (30) wired MXU's 4,170.00 09/10/2013 601-49440-422710
4,049.10Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 25 ACH Enabled: True
8/18/13 fuel - 7/23/13 - 8/15/13 408.75 09/10/2013 101-42200-421200
408.75Check Total:
Vendor:2883 JIMMY JOHNS #970 Check Sequence: 26 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1667 97.86 09/10/2013 655-00000-115025
97.86Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 27 ACH Enabled: False
2086918 freight 3.00 09/10/2013 609-49750-433300
2086918 re-sale 869.20 09/10/2013 609-49750-425200
2086961 freight 3.00 09/10/2013 609-49750-433300
2086961 re-sale 333.02 09/10/2013 609-49750-425200
1,208.22Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 28 ACH Enabled: False
1648012 freight 65.34 09/10/2013 609-49750-433300
1648012 re-sale 4,375.17 09/10/2013 609-49750-425100
1648013 re-sale 969.00 09/10/2013 609-49750-425300
1648013 freight 27.80 09/10/2013 609-49750-433300
1648014 re-sale 146.93 09/10/2013 609-49750-425200
1648782 freight 23.63 09/10/2013 609-49750-433300
1648782 re-sale 1,500.60 09/10/2013 609-49750-425100
1648783 re-sale 836.50 09/10/2013 609-49750-425300
1648783 freight 13.90 09/10/2013 609-49750-433300
1651640 freight 6.95 09/10/2013 609-49750-433300
1651640 re-sale 372.00 09/10/2013 609-49750-425100
1651641 re-sale 719.20 09/10/2013 609-49750-425300
1651641 freight 25.02 09/10/2013 609-49750-433300
1653578 freight 81.54 09/10/2013 609-49750-433300
1653578 re-sale 5,990.35 09/10/2013 609-49750-425100
1653579 re-sale 1,017.70 09/10/2013 609-49750-425300
1653579 re-sale 100.00 09/10/2013 609-49750-425400
1653579 freight 34.75 09/10/2013 609-49750-433300
1653580 re-sale 62.97 09/10/2013 609-49750-425200
1654333 re-sale 764.73 09/10/2013 609-49750-425100
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
1654333 freight 11.01 09/10/2013 609-49750-433300
1654334 re-sale 92.99 09/10/2013 609-49750-425400
1654334 re-sale 916.80 09/10/2013 609-49750-425300
1654334 freight 25.02 09/10/2013 609-49750-433300
1654335 re-sale 52.00 09/10/2013 609-49750-425200
1657437 freight 2.78 09/10/2013 609-49750-433300
1657437 re-sale 240.00 09/10/2013 609-49750-425100
1657438 freight 18.07 09/10/2013 609-49750-433300
1657438 re-sale 486.50 09/10/2013 609-49750-425300
1657438 re-sale 32.25 09/10/2013 609-49750-425400
588198 Refer to inv# 1626074 -106.50 09/10/2013 609-49750-425100
588198 Refer to inv# 1626074 -1.39 09/10/2013 609-49750-433300
588199 Refer to inv# 1637510 -20.99 09/10/2013 609-49750-425200
588200 Refer to inv 1642297 -23.46 09/10/2013 609-49750-425300
588561 Refer to inv 0394854 -7.58 09/10/2013 609-49750-425300
588562 Refer to inv 1640349 -14.59 09/10/2013 609-49750-425100
589115 -6.95 09/10/2013 609-49750-433300
589115 -382.50 09/10/2013 609-49750-425100
589808 -35.19 09/10/2013 609-49750-425300
18,412.35Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 29 ACH Enabled: False
8/1/13 LMCIT Claim #C0019709 date of injury 2/1/13 188.11 09/10/2013 101-49240-436990
188.11Check Total:
Vendor:1902 VICKI LEERHOFF Check Sequence: 30 ACH Enabled: True
7/27-8/16/13 Mileage - 7/27 Walmar; 8/2 Perrault; 6/4 & 8/16/13 St Cloud 62.49 09/10/2013 101-41310-433100
62.49Check Total:
Vendor:2304 LEGACY MECHANICAL SERVICES LLC Check Sequence: 31 ACH Enabled: False
3052 utx - Fitness drinking fountain - (1) water bottle filler 225.00 09/10/2013 226-45122-422100
225.00Check Total:
Vendor:UB*00186 Liberty Title, Inc.Check Sequence: 32 ACH Enabled: False
Refund Check 59.36 06/13/2013 601-00000-202010
59.36Check Total:
Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 33 ACH Enabled: True
1250 Labor - IT Services 12,148.47 09/10/2013 702-00000-431990
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
1250 Software - (80) Trend Micro renewal; (1) Microsoft Office Pro 13 2,392.94 09/10/2013 702-00000-431990
1250 Supplies -(4) LED monitor (2-liquor; 2-spares); (1) power supply 1,028.97 09/10/2013 702-00000-421990
1250 Labor - repair W.O. laptop 487.50 09/10/2013 101-41520-431990
1250 Seagate hard drive for W.O. computer 112.21 09/10/2013 101-41520-421990
1250 Water tower security system - (1) 15.6" LED monitor 110.30 09/10/2013 601-49440-421990
1258 6/2/13 & 6/24/13 On-site support services 425.00 09/10/2013 655-49870-431990
16,705.39Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 34 ACH Enabled: True
159009 re-sale 729.30 09/10/2013 609-49750-425500
159009 re-sale 299.11 09/10/2013 609-49750-425400
1,028.41Check Total:
Vendor:1308 MARCO INC Check Sequence: 35 ACH Enabled: True
25197290 8/10-9/10/13 5,022.06 09/10/2013 702-00000-441500
25197290 Copy overage 536.28 09/10/2013 609-49754-431900
5,558.34Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 36 ACH Enabled: True
9/3/13 8/26/13 City Council mtg recording 80.00 09/10/2013 101-41110-431990
80.00Check Total:
Vendor:1845 MN DEPT OF LABOR & INDUSTRY Check Sequence: 37 ACH Enabled: False
June 2013 Conf# 17576171109 Qtr 2 2013 Permits - total charges 3,666.58 09/10/2013 101-00000-208110
June 2013 Conf# 17576171109 Qtr 2 2013 Permits - retention portion -146.66 09/10/2013 101-42400-343000
3,519.92Check Total:
Vendor:1376 MONTICELLO PUBLIC LIBRARY Check Sequence: 38 ACH Enabled: True
7/1-7/31/13 Program supplies 94.88 09/10/2013 211-45501-421990
7/1-7/31/13 Program services 280.00 09/10/2013 211-45501-430150
374.88Check Total:
Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 39 ACH Enabled: True
1665 NTTC - July 2013 28,989.92 09/10/2013 655-49860-430920
28,989.92Check Total:
Vendor:2134 NFL NETWORK Check Sequence: 40 ACH Enabled: False
113975 NFL July 2013 789.45 09/10/2013 655-49860-430920
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
789.45Check Total:
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 41 ACH Enabled: False
727006 (2) 10 rm 9x11 paper, (1) pk 25/pk DVD+R spindle 86.25 09/10/2013 101-43110-420990
86.25Check Total:
Vendor:1412 OMANN BROTHERS INC Check Sequence: 42 ACH Enabled: False
10413 (4) ton asphalt 235.98 09/10/2013 101-43120-422400
235.98Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 43 ACH Enabled: True
010004323516 re-sale 30.60 09/10/2013 226-45127-425410
010004324214 re-sale 30.60 09/10/2013 226-45127-425410
61.20Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 44 ACH Enabled: False
8412941-IN re-sale 473.50 09/10/2013 609-49750-425300
8412941-IN freight 8.75 09/10/2013 609-49750-433300
8412960-IN re-sale 51.98 09/10/2013 609-49750-425100
8412960-IN freight 2.25 09/10/2013 609-49750-433300
8413018-IN freight 7.00 09/10/2013 609-49750-433300
8413018-IN re-sale 636.00 09/10/2013 609-49750-425300
8413474-IN re-sale 333.00 09/10/2013 609-49750-425300
8413474-IN freight 5.25 09/10/2013 609-49750-433300
1,517.73Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 45 ACH Enabled: False
2471575 re-sale 6,798.47 09/10/2013 609-49750-425100
2471575 freight 50.04 09/10/2013 609-49750-433300
2472088 freight 5.56 09/10/2013 609-49750-433300
2472088 re-sale 524.50 09/10/2013 609-49750-425100
2472089 re-sale 1,291.00 09/10/2013 609-49750-425300
2472089 freight 25.02 09/10/2013 609-49750-433300
2473828 re-sale 225.00 09/10/2013 609-49750-425100
2473828 freight 6.95 09/10/2013 609-49750-433300
2473829 freight 37.53 09/10/2013 609-49750-433300
2473829 re-sale 1,888.00 09/10/2013 609-49750-425300
2474968 re-sale 4,225.48 09/10/2013 609-49750-425100
2474968 freight 37.53 09/10/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
2474969 re-sale 81.99 09/10/2013 609-49750-425400
2474969 re-sale 595.80 09/10/2013 609-49750-425300
2474969 freight 19.46 09/10/2013 609-49750-433300
2475503 freight 10.19 09/10/2013 609-49750-433300
2475503 re-sale 484.64 09/10/2013 609-49750-425100
2475504 freight 40.77 09/10/2013 609-49750-433300
2475504 re-sale 1,454.82 09/10/2013 609-49750-425300
2477376 re-sale 5,155.35 09/10/2013 609-49750-425100
2477376 freight 59.77 09/10/2013 609-49750-433300
2477377 freight 246.73 09/10/2013 609-49750-433300
2477377 re-sale 12,851.45 09/10/2013 609-49750-425100
2477378 freight 80.62 09/10/2013 609-49750-433300
2477378 re-sale 1,417.50 09/10/2013 609-49750-425300
2477378 re-sale 419.50 09/10/2013 609-49750-425400
3510772 Refer to inv# 0366331 -63.80 09/10/2013 609-49750-425100
3510773 -1.39 09/10/2013 609-49750-433300
3510773 -40.00 09/10/2013 609-49750-425300
3511473 -229.61 09/10/2013 609-49750-425100
3511473 -1.85 09/10/2013 609-49750-433300
37,697.02Check Total:
Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 46 ACH Enabled: True
A22014 utx - Repair labor - repin cabinet locks B-day room; ect. 136.25 09/10/2013 226-45122-440440
136.25Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 47 ACH Enabled: True
9/15/13 Contract 1,593.75 09/10/2013 101-42700-431200
1,593.75Check Total:
Vendor:3458 SHADOW CREEK CORPORATION Check Sequence: 48 ACH Enabled: False
Refund Deposits Refund grading deposit 36,000.00 09/10/2013 101-00000-220200
Refund Deposits Refund grading deposit 72,000.00 09/10/2013 101-00000-220200
108,000.00Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 49 ACH Enabled: False
9402324306 Shredding service 10.70 09/10/2013 655-49870-431990
9402324655 Shredding service 20.07 09/10/2013 101-41940-431990
9402324720 Shredding service 10.00 09/10/2013 101-43110-431990
9402324721 Shredding service 10.00 09/10/2013 217-41990-431990
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
50.77Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 50 ACH Enabled: False
894107 August 2013 Firehall cleaning 100.00 09/10/2013 101-42200-431100
100.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 51 ACH Enabled: False
1067590 re-sale 408.80 09/10/2013 609-49750-425100
1067590 freight 6.25 09/10/2013 609-49750-433300
1067591 re-sale 400.00 09/10/2013 609-49750-425300
1067591 freight 6.25 09/10/2013 609-49750-433300
1067592 freight 17.50 09/10/2013 609-49750-433300
1067592 re-sale 630.00 09/10/2013 609-49750-425300
1070030 freight 11.77 09/10/2013 609-49750-433300
1070030 re-sale 809.03 09/10/2013 609-49750-425100
1070031 re-sale 2,862.96 09/10/2013 609-49750-425300
1070031 freight 43.33 09/10/2013 609-49750-433300
5,195.89Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY Check Sequence: 52 ACH Enabled: False
2072128 re-sale 21.54 09/10/2013 609-49750-425500
2082536 (8) bale - assorted brown bags 201.26 09/10/2013 609-49754-421990
2088459 ST3 - resale 34.03 09/10/2013 609-49750-425400
2088459 resale 27.12 09/10/2013 609-49750-425400
2088459 (1) cs 12/210 2 ply towel roll kitchen 31.09 09/10/2013 609-49754-421990
2088459 (7) bale - assorted brown bag 212.05 09/10/2013 609-49754-421990
2088459 Coffee 76.16 09/10/2013 609-49754-443990
603.25Check Total:
Vendor:3453 RICHARD AND JULIE SWENSON Check Sequence: 53 ACH Enabled: False
FNM Refund FiberNet Monticello acct #0435 35.88 09/10/2013 655-00000-115025
35.88Check Total:
Vendor:1518 TDS TELECOM Check Sequence: 54 ACH Enabled: True
665-837-0005 Voice - nonpublished number charges 84.00 09/10/2013 655-49860-430910
665-837-0005 Voice - long distance charges 0.40 09/10/2013 655-49860-430910
84.40Check Total:
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1518 TDS TELECOM Check Sequence: 55 ACH Enabled: True
665-838-0000 Voice - nonpublished number charges 231.09 09/10/2013 655-49860-430910
665-838-0000 Voice - LNP conversion charges 80.00 09/10/2013 655-49870-432600
311.09Check Total:
Vendor:2412 TEE JAY NORTH INC Check Sequence: 56 ACH Enabled: False
20222 utx - Repair labor - 8/13/13 service to front exterior door 208.00 09/10/2013 609-49754-440100
208.00Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 57 ACH Enabled: True
00756003 -102.60 09/10/2013 609-49750-425200
772745 re-sale 19,051.46 09/10/2013 609-49750-425200
772746 re-sale 101.05 09/10/2013 609-49750-425400
772747 re-sale 64.50 09/10/2013 609-49750-425200
773990 re-sale 152.30 09/10/2013 609-49750-425400
773991 re-sale 20,319.80 09/10/2013 609-49750-425200
774251 re-sale 3,090.00 09/10/2013 609-49750-425200
42,676.51Check Total:
Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 58 ACH Enabled: True
July 2013 TV Guide Network July 2013 422.99 09/10/2013 655-49860-430920
422.99Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 59 ACH Enabled: False
00029982 September 2013 65,988.42 09/10/2013 602-49480-430800
65,988.42Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 60 ACH Enabled: False
1173295 re-sale 460.70 09/10/2013 609-49750-425400
1177842 re-sale 73.70 09/10/2013 609-49750-425400
534.40Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 61 ACH Enabled: True
0082421-IN re-sale 798.00 09/10/2013 609-49750-425100
0082421-IN freight 12.00 09/10/2013 609-49750-433300
0082757-IN re-sale 512.00 09/10/2013 609-49750-425300
0082757-IN re-sale 453.50 09/10/2013 609-49750-425100
0082757-IN freight 12.00 09/10/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
0082757-IN Returned -392.00 09/10/2013 609-49750-425300
1,395.50Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 62 ACH Enabled: True
23282 MGFARM - Acquisition & Relocatoin Serv - Montgomery Frms-service 808.25 09/10/2013 213-46522-431990
23282 MGFARM - Acquisition & Relocatoin Serv - Montgomery Frms-expense 0.90 09/10/2013 213-46522-431990
809.15Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 63 ACH Enabled: False
468329 re-sale 832.00 09/10/2013 609-49750-425300
468329 freight 6.25 09/10/2013 609-49750-433300
469217 re-sale 307.21 09/10/2013 609-49750-425300
469217 freight 6.26 09/10/2013 609-49750-433300
1,151.72Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 64 ACH Enabled: False
1080076460 re-sale 1,636.00 09/10/2013 609-49750-425300
1080076460 re-sale 3,682.99 09/10/2013 609-49750-425100
1080076460 freight 65.58 09/10/2013 609-49750-433300
1080079178 re-sale 512.00 09/10/2013 609-49750-425300
1080079178 re-sale 4,323.82 09/10/2013 609-49750-425100
1080079178 re-sale 40.00 09/10/2013 609-49750-425400
1080079178 freight 53.08 09/10/2013 609-49750-433300
2080014744 -57.02 09/10/2013 609-49750-425100
2080014755 -82.94 09/10/2013 609-49750-425100
10,173.51Check Total:
Vendor:2043 WRIGHT COUNTY PARKS Check Sequence: 65 ACH Enabled: False
5-2013 13C001 - Bertram Chain of Lakes Phase 5 Appraisal - city share 2,024.86 09/10/2013 229-45202-462020
2,024.86Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 66 ACH Enabled: True
101009083 Stste Aid Network - Ph 7 81.75 09/10/2013 101-43111-430300
81.75Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 67 ACH Enabled: False
8/19/13 MGFARM 51-0798481-0 56.04 09/10/2013 213-46522-438100
8/20/13 51-9391437-3 458.94 09/10/2013 101-41941-438100
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
8/28/13 51-6505906-1 1,109.67 09/10/2013 602-49490-438100
8/28/13 51-6505908-3 18.61 09/10/2013 101-42500-438100
8/28/13 51-6505916-3 13,433.83 09/10/2013 101-43160-438100
8/29/13 51-6505905-0 8,493.52 09/10/2013 601-49440-438100
23,570.61Check Total:
Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 68 ACH Enabled: True
0261056109 Data - Internet access 8/1-8/31/13 7,596.22 09/10/2013 655-49860-430930
7,596.22Check Total:
Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 69 ACH Enabled: True
0261026414 Data - Internet access 8/1-8/31/13 9,327.47 09/10/2013 655-49860-430930
9,327.47Check Total:
Total for Check Run:
Total of Number of Checks:
584,206.51
69
AP-Computer Check Proof List by Vendor (09/04/2013 - 10:27 AM)Page 13
User:
Printed:09/04/2013 - 1:38PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00204.09.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2476 CSI DIGITAL INC Check Sequence: 1 ACH Enabled: True
101957 ZZZFNM - V.V..D. Upgrade - System Integration (balance $35000) 15,000.00 09/10/2013 655-49870-421830
15,000.00Check Total:
Total for Check Run:
Total of Number of Checks:
15,000.00
1
AP-Computer Check Proof List by Vendor (09/04/2013 - 1:38 PM)Page 1
CityCouncilAgenda:09/09/13
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Genevieve Gordon Guest Service MCC 8/26 PT
Herb Schoenborn Seasonal Parks Worker Parks 8/26 Seasonal
Jannelle Schirmers Certified Fitness Instructor MCC 9/3 PT
Name Reason Department Last Day Class
Tina Quist Voluntary Liquor Store 8/20 PT
Diane Jacobson Voluntary DMV 8/23 FT
Austin Johnson Voluntary Parks 8/23 Seasonal
NEW EMPLOYEES
TERMINATING EMPLOYEES
Book1: 9/3/2013
CityCouncilAgenda:09/09/13
1
5C.ConsiderationofadoptingResolution#2013-070acceptingcontributionsfor
sponsorshipsoftheBlazin’ThruBertramMemorialRun/Walk (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloCommunityCenterisorganizingatrailwalk/runcalled“Blazin’Thru
Bertram”whichwillbeafundraiserfortheFriendsofBertramandalsoheldasa
memorialtoPhilipLavallee.Theyhavereceivedatotalof$1600insponsorship
donationsandareaskingCounciltoapprovethedonationsaslisted.
AllElements,Inc.-$200
ApolloInsurance-$200
CargillKitchenSolutions-$200
CentraCareHealth,Monticello-$200
FosterWhiteInsuranceAgency-$200
LochJewelers-$200
NewPennFinancials-$200
Securitas-$200
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-070
CityofMonticello
RESOLUTIONNO.2013-070
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
AllElements,IncCash$200
ApolloInsuranceCash$200
CargillKitchenSolutionsCash$200
CentraCareHealth,MonticelloCash$200
FosterWhiteInsuranceAgencyCash$200
LochJewelersCash$200
NewPennFinancialsCash$200
SecuritasCash$200
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
AllElements,IncMCCBlazin’ThuBertram,MemorialRun
ApolloInsuranceMCCBlazin’ThuBertram,MemorialRun
CargillKitchenSolutionsMCCBlazin’ThuBertram,MemorialRun
CentraCareHealth,MonticelloMCCBlazin’ThuBertram,MemorialRun
Foster,WhiteInsuranceAgencyMCCBlazin’ThuBertram,MemorialRun
LochJewelersMCCBlazin’ThuBertram,MemorialRun
NewPennFinancialsMCCBlazin’ThuBertram,MemorialRun
SecuritasMCCBlazin’ThuBertram,MemorialRun
ADOPTEDBY theCityCouncilofMonticellothis9th dayofSeptember,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:9/09/13
1
5D.ConsiderationofestablishingDecember9th asthedatefortheTruth-In-Taxation
PublicHearing
A.REFERENCEANDBACKGROUND:
Inthepast,theCitywasrequiredtoholdaTruth-In-Taxation(TNT)Hearinganda
ContinuationHearingforitsannualbudgetandpropertytaxlevy,ifthelevyincreased
aboveacertainpercentage.In2009,legislationwaspassedthateliminatedtheprevious
requirementsofaseparateTNTHearing.Citieswithapopulationover500arenow
requiredtoholdapublichearingatwhichthebudgetandlevyisdiscussed.Themeeting
mustbeheldbetweenNovember25th andDecember28th andheldafter6:00p.m.The
publicmustbeallowedtospeakatthepublichearing.
Basedontheserequirements,itisstaff’srecommendationtoholdthepublichearingat
theregularCityCouncilmeetingonDecember9,2013.Afterthepublichearing,the
CityCouncilwouldthenneedtoadoptthefinal2014propertytaxlevyand2014budget.
OtheroptionswouldbetoholdaspecialmeetingoneitherNovember25th (theMonday
afterThanksgiving),December2nd,oranyotherdatebetweenNovember25th and
December28th.
B.ALTERNATIVEACTIONS:
1.Motiontocallforthepublichearingforthe2014propertytaxlevyandbudgeton
December9,2013at7p.m.
2.Motiontocallforthepublichearingforthe2014propertytaxlevyandbudgeton
anyotherdatebetweenNovember25th andDecember28th after6p.m.
C.STAFFRECOMMENDATION:
Staffrecommendsalternative#1tocallforthepublichearingforthe2014propertytax
levyandbudgetonDecember9,2013at7p.m.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:9/09/13
1
5E.ConsiderationofapprovingtransferfromtheLiquorfundtoFiberNetfundfor
operationsandequipment
A.REFERENCEANDBACKGROUND:
Theadopted2013budgetincludeda$220,000transfertotheFiberNetFundtosupport
2013operations.AtitsJanuary28,2013,regularmeeting,thecouncilapprovedasan
addeditema$210,000appropriationusingfranchisefeestopurchaseFiberNetcapital
equipment.Further,atitsAugust28th meeting,thecouncilapprovedanadditional
$180,000forcapitalequipment,withfinancingcomingfromtheLiquorFund.
ThecapitalequipmentpurchasesarenowinprocessandtransferstotheFiberNetFund
nowneedformalcouncilaction.Additionally,theoriginal$220,000operatingtransfers
needstobesupplementedforavarietyofreasons,includinglegalandlegacyexpenses.
Thelegalexpensesarerelatedtosettlementnegotiations.Legacyexpensesinclude
carryoveritemsrelatedtopriormanagement.Finally,theoriginal$220,000estimatewas
conservative.
Completed2013transferstotheFiberNetFund:
FromLiquorFund-$220,000foroperations.
Proposed2013transferstotheFiberNetFund:
FromStreetLightingFund-$210,000forcapitalequipmentasitemsarepurchased
FromLiquorFund-$180,000forcapitalequipment
FromLiquorFund-$150,000foroperations
AnothertransfermaybeneededtosatisfytheMadisonGrouppaymentrequest
($137,000),whichdatesbackto2008-09.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheproposedtransfersaslistedabove.
2.Motiontodenytheproposedtransfersaslistedabove.
C.STAFFRECOMMENDATION:
Staffrecommendsalternative#1toapprovetheproposedtransfersaslistedabove.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:09/09/13
1
5F.ConsiderationofadoptingOrdinance#581approvinganamendmenttotheOfficial
ZoningMapfortheCityofMonticelloforrezoningfromR-2(SingleandTwo-
FamilyResidential)toCCD(CentralCommunityDistrict),sub-districtF-2
(ConvenienceandServices).Applicant:CityofMonticello (AS)
A.REFERENCE&BACKGROUND:
Property:108CedarStreet,PID#155-010-067151
PlanningCaseNumber:2013-029
Request(s):AmendmenttoOfficialZoningMap
DeadlineforDecision:NA
LandUseDesignation:Downtown
ZoningDesignation:R-2(Single&Two-FamilyResidential)
Thepurposeofthe"R-2"singleandtwo-familyresidential
districtistoprovideforlowtomoderatedensityoneandtwo
unitdwellingsanddirectlyrelatedcomplementaryuses.
CurrentSiteUse:The.16acresubjectsiteiscurrentlyoccupiedbyavacant
2080squarefootcommercialbuilding.Theparcelalso
includessmallexistingparkingfieldstothenorthandsouth
ofthebuilding.
SurroundingLandUses:
North:Residential,zonedR-2,single-familyhome
East:Residential,zonedR-2,single-familyhome
South:Vacant,zonedCCD,F-2
West:Mixed-commercial,zonedCCD,F-2
PlanningCommissionRecommendation:
ThePlanningCommissionreviewedthisiteminconjunctionwithapublichearingon
September3rd.Nopublictestimonywasofferedduringthehearing.
NoconcernsregardingtheapplicationwereexpressedbythePlanningCommission.
CommissionerGablernotedthatthisparticularareaofthedowntownhadbeendiscussed
duringtheordinanceupdateastoappropriatezoningclassification,andthattheCCD
zoningwouldhavebeenmostappropriateforthissite.ThePlanningCommissionvoted
unanimouslytoapprovetheamendmenttoCCD.
2
ANALYSIS
TheCityofMonticelloisseekingtherezoningofthesubjectsiteinordertocorrecta
zoningmaperrorandcreateconformancewiththecomprehensivePlanforthesubject
site.
Theapplicablereviewcriteriaforrezoningactionsareoutlinedbelow.
Chapter2.4B(5)ApprovalCriteria
Recommendationsanddecisionsonzoningamendmentsshallbebasedonconsideration
ofthefollowingcriteria:
a)Whethertheproposedamendmentcorrectsanerrorintheoriginaltextormap;or
b)Whethertheproposedamendmentaddressesneedsarisingfromachangingcondition,
trend,orfactaffectingthesubjectpropertyandsurroundingarea.
c)Whethertheproposedamendmentisconsistentwithachievingthegoalsand
objectivesoutlinedinthecomprehensiveplan.
Therezoningofthesubjectpropertyisintendedtocorrectanerrorrelatedtothe
adoptionofanewzoningmap,whichoccurredconcurrentwiththeadoptionofthe
2011comprehensiverevisionofthezoningordinance.Withthe2011update,the
CityeliminatedthePerformanceZone-Mixed(PZM)District.AsthePlanning
Commissionmayrecall,thePZMwasusedintransitionareasandallowedamixof
bothresidentialandcommercialuses.Intheeliminationofthedistrict,theCity
rezonedPZMpropertiesaccordingtotheirexistingbaseuse.
Inthecaseofthepropertyat108CedarStreet,thepropertywasrezonedtoR-2,more
thanlikelyduetothesizeoftheparcelinourmappingsystemandtheR-2usestothe
eastandnorth.However,anexistingcommercialbuildingexistsonthepropertyand
thepropertyhashistoricallybeenutilizedasacommercialsite.Ineffect,theproperty
wouldhavebeenmorecorrectlyrezonedconsistentwithparcelstothesouthandeast
asCentralCommunityDistrict(CCD),F-2(ConvenienceandServices).Inshort,the
propertywaszonedPZMonthepre-2011zoningmapsandwasnotintendedfor
rezoningtoresidentialuseaspartoftheordinanceupdate.
Assuch,therezoningissupportedundercriteria“a”above.
Additionally,thepropertyisguidedas“Downtown”inthe2008Monticello
ComprehensivePlan.TheZoningOrdinancestatesthat“Thepurposeofthe“CCD”,
CentralCommunityDistrict,istoprovideforawidevarietyoflanduses,
transportationoptions,andpublicactivitiesinthedowntownMonticelloarea,and
particularlytoimplementthegoals,objectives,andspecificdirectivesofthe
ComprehensivePlan,andinparticular,theEmbracingDowntownMonticelloreport
anditsDesignGuidelines.”TheCCDzoningdesignationisthereforeconsistentwith
3
pastusesforthissiteandwiththere-useofthesiteandtheexistingbuildingand
thereforealsomeetsreviewcriteria“c”above.
Thebuildingiscurrentlyvacant,butisproposedforsale.Therezoningoftheproperty
willfacilitateruseoftheexistingbuildingforcommercialpurposes,subjecttositereview
forconformanceofanyproposedusetozoningrequirementsincludingparking,loading,
signage,etc.,notwithstandinganylegalnon-conformities.
Thepropertyownerhassubmittedaletterinsupportoftherezoningaction.
A1.StaffImpact:Limitedtoreviewofapplicationandpreparationofstaffreport
andpendingrezoningdocumentation.
A2.BudgetImpact:Allexpensesassociatedwiththeapplicationarecovered
throughtheapplicationfeeandplanreviewescrowonfilewiththeCity.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsAlternative1below.
1.MotiontoadoptOrdinance#581approvingrezoningfromR-2(SingleandTwo-
FamilyResidential)toCCD(CentralCommunityDistrict),F-2(Convenience&
Services)forthepropertylocatedat108CedarStreet,basedonthefindingsin
PlanningCommissionResolution2013-064.
2.MotiontodenyOrdinance#581rezoningfromR-2(SingleandTwo-Family
Residential)toCCD(CentralCommunityDistrict),F-2(Convenience&Services)for
thepropertylocatedat108CedarStreet,basedonthefindingstobemadebytheCity
Council.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1forrezoningthesubjectpropertyasproposed.The
rezoningrepresentsappropriatezoningbasedonareviewofallavailablerecordsand
correctsanerroronthezoningmapconsistentwiththeComprehensivePlan.
D.SUPPORTINGDATA:
A:Ordinance#581
B:PlanningCommissionResolution2013-064
C:AerialImage
D:CurrentOfficialZoningMap
E:August2010OfficialZoningMap
F:LandUsePlan–2008ComprehensivePlan
G:MonticelloZoningOrdinance,excerptsChapter3.5and5.1
H:LetterfromPropertyOwner
ORDINANCENO.581
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEREZONINGTHESOUTHWESTERLY87FEETOFLOT15AND
THESOUTHWESTERLY87FEETOFTHEWEST14FEETOFLOT14,BLOCK“B”,
TOWNSITEOFMONTICELLOFROMR-2(SINGLEANDTWO-
FAMILYRESIDENTIAL)TOCCD(CENTRALCOMMUNITYDISTRICT),F-2
(CONVENIENCE&SERVICES)
PARCELNO.155-010-067152
THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS:
Section1.ThefollowinglotsareherebyamendedtorezonefromR-2(SingleandTwo-
FamilyResidential)toCCD(CentralCommunityDistrict),F-2(Convenience&
Services):
TheSouthwesterly87feetofLot15andtheSouthwesterly87feetof
theWest14feetofLot14,Block“B”,TownsiteofMonticello
Section2.TheOfficialZoningmapunderTitle10,Section3.1oftheZoningOrdinance
shallbeamendedaccordinglybyadoptionofOrdinance#581tobeapproved
bytheMonticelloCityCouncilonSeptember9th,2013.
Section2.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafterits
passageandpublication.Revisionswillbemadeonlineafteradoptionby
Council.CopiesofthecompleteZoningOrdinanceareavailableonlineand
atMonticelloCityHalluponrequest.
ADOPTEDANDAPPROVEDFORPUBLICATIONBY theMonticelloCityCouncilthis9th
dayofSeptember,2013.
CITYOFMONTICELLO
_________________________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-064
Date:September3rd,2013ResolutionNo.2013-064
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILADOPTAN
AMENDMENTTOTHEZONINGMAP,REZONINGFROMR-2(SINGLEAND
TWO-FAMILYRESIDENTIAL)TOCCD(CENTRALCOMMUNITYDISTRICT),F-
2(CONVENIENCE&SERVICES)
THEFOLLOWINGDESCRIBEDPARCEL:
THESOUTHWESTERLY87FEETOFLOT15ANDTHESOUTHWESTERLY87
FEETOFTHEWEST14FEETOFLOT14,BLOCK“B”,TOWNSITEOF
MONTICELLO
WHEREAS,saidpropertyiscurrentlyzonedR-2,SingleandTwo-FamilyResidenceDistrict;
and
WHEREAS,theCityofMonticelloproposesthatthezoningmapbeamendedtorezonethe
subjectpropertytoCCD,CentralCommunityDistrict,F-2,ConvenienceandServices;and
WHEREAS,thepropertyisdesignatedas“Downtown”intheMonticellolanduseplan;and
WHEREAS,thedesignation“Downtown”accommodatesofficeandrelatedcommercialusesas
apermitteduse;and
WHEREAS,thePlanningCommissionoftheCityofMonticellofindsthattheproposedzoning
ofthepropertywillbeconsistentwiththeComprehensivelanduseplan;and
WHEREAS,thePlanningCommissionoftheCityofMonticellofindsthatproposedzoning
actionwillcorrectanerrorontheOfficialZoningMapfortheCityofMonticello;and
WHEREAS,thePlanningCommissionhasconductedapublichearingonSeptember3rd,2013
toreviewtherequestsandreceivepubliccommentontherezoning;and
WHEREAS,thePlanningCommissionfindsthattheapplicanthasmettherequirementsfor
rezoningfoundinthezoningordinance;
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCounciladoptthezoningmapamendment
tobeidentifiedasOrdinance#582.
ADOPTED this3rd dayofSeptember,2013bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
___________________________________
AngelaSchumann,CommunityDevelopmentDirector
Subject Parcel
Subject Parcel
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Fenning Ave NE
Mississippi River
M is sis s i p p i R i v e r
O tte r C r e e k
FirstLake
MudLake
R1
AO
¹
0 1,200 2,400Feet
Legend
PERIMETER
Lakes
CityBoundary
Parcels
Zoning Districts
Agriculture - Open Space
Single Family Residential
Single Family Residential - A
Single Family and 2 Family Residential
Single Family and 2 Family Residential - A
Medium Density Residential
Mobile Home Park
Residential Planned Unit Development
Performance Zone - Residential
Performance Zone - Mixed
Neighborhood Business
Limited Business
Highway Business
Regional Business
Central Community District
Light Industrial - A
Light Industrial
Heavy Industrial
Public - Semi-Public
PUD
AO
R1
R1-A
R2
R2-A
R3
R4
PZ-R
PZ-M
B1
B2
B3
B4
CCD
I1-A
I1
I2
PS
PUD
£¤10 £¤10
Æÿ25
!(14
!(11
!(43
!(50
!(68
!(5!(81
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94
Æÿ25
!(75
!(18
!(117
!(3 9
!(106
!(37!(1 3 1
0 0.5 10.25
Miles-
November 1, 2011Data Source: MnDNR, Sherburne County, Wright County, and WSB & Associates. Land Use Plan
Legend
Places to Live
Places to Shop
Places to Work
Places to Recreate
Places for Community
Downtown
Mixed Use
Interchange Planning Area
Urban Reserve
Infrastructure
Rivers and Streams
Public Waters Inventory
Wetlands (National & Public Waters Inventories)
Potential Greenway
Potential Interchange
Future Bridge
Existing Arterial or Collector Road
Proposed Arterial or Collector Road
Powerline
Monticello City Boundary
Orderly Annexation Area
Amended by City Council Resolution 2011-92, September 26, 2011
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
City of Monticello Zoning Ordinance Page 119
(G) Central Community District
Section 3.5 (G)
CCD Central Community District
The purpose of the “CCD”, Central Community District,
is to provide for a wide variety of land uses,
transportation options, and public activities in the
downtown Monticello area, and particularly to
implement the goals, objectives, and specific directives
of the Comprehensive Plan, and in particular, the
Embracing Downtown Monticello report and its Design
Guidelines.
All proposed development or redevelopment in the CCD
shall be subject to the requirements of the Design
Guidelines and other standards identified in the
Embracing Downtown Monticello report. It is not the
intent of this chapter to abrogate any general Zoning
Ordinance requirements in the CCD, and all such
requirements of the Monticello Zoning Ordinance apply
fully within the CCD unless addressed separately by a
more detailed CCD zoning regulation.
Sub-Districts. The CCD is hereby divided into sub-
districts, including three Flex Areas
(F-1, F-2 and F-3), and eight
Landmark Areas (L-1 through L-8).
The City Council shall, in accordance
with the process providing for zoning
map amendments in the Monticello
Zoning Ordinance, adopt a zoning map
for the CCD area identifying the sub-
district boundaries.
Base Lot Area
No minimum
Base Lot Width
No minimum
Typical CCD Building Types
Typical CCD Lot Configuration
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
Page 120 City of Monticello Zoning Ordinance
TABLE 3-15: CCD DEVELOPMENT STANDARDS BY SUB-DISTRICT
Development
Standards
West 25
and Walnut
East 25 and
Cedar Transition Cargill Community
Center/Liquor
Public Open
Space
Freeway
Commercial
F-1, L-1 F-2, L-2 F-3 L-3 L-4, L-6 L-5, L-7 L-8
Building
Orientation
Buildings
should gain
exposure
from TH 25,
or from
major
roadways
Buildings
should face
TH 25 as
primary
exposure,
provide
access to
parking
Buildings
should face
major
roadways,
minimize
exposure to
district
boundary
Provide
access and
exposure to
streets;
accommodate
pedestrians
Buildings
should
maximize
exposure to
local streets,
preserve
pedestrian
connections
Minimum
Building Setback
TH 25: 10 feet
Broadway: 10 feet
Other streets: None
20 feet None None 20 feet
Maximum
Street Setback None
80 feet from
Hwy 25
only
15 feet None None None None
Setback from
Private
Property w/in
CCD
None None 5 feet 20 feet None None 5 feet
Setback from
Private
Property Zoned
other than
CCD
15 feet 15 feet 25 feet 40 feet 15 feet 15 feet 25 feet
Signage
Freestanding
signs shall
be of
monument
design, no
more than
22 feet in
height, and
no less than
5 feet in
width at
base
Freestanding
signs shall
be of
monument
design, no
more than
22 feet in
height, and
no less than
5 feet in
width at
base
Freestanding
signs shall
be of
monument
design, no
more than 6
feet in
height
Freestanding
signs shall be
of monument
design, no
more than 16
feet in height,
and no less
than 5 feet in
width at base
Freestanding
signs shall be of
monument
design, no
more than 22
feet in height,
and no less
than 5 feet in
width at base
Freestanding
signs shall be
of monument
design, no
more than 16
feet in height,
and no less
than 5 feet in
width at base
Follow
existing
freeway
bonus
district
allowance
(32 feet
height)
Buffering
Exempt
from
buffering
generally.
Where
directly
abutting
single family
residential,
per Section
4.1(G)
Exempt
from
buffering
generally.
Where
directly
abutting
single family
residential,
per Section
4.1(G)
Buffering
required at
the edge of
the CCD
per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at
the edge of
the CCD per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at the
edge of the
CCD per
requirement of
Zoning
Ordinance
Section 4.1(G)
Buffering
required at
the edge of
the CCD per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at
the edge of
the CCD
per
requirement
of Zoning
Ordinance
Section
4.1(G)
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
City of Monticello Zoning Ordinance Page 121
Maximum Residential Density = 2,420 square feet per unit (18.0 dwelling units per
gross acre).
Base Density = 3.000 square feet of lot area per unit (14.5 units per gross acre). The
number of dwelling units may be increased up to the allowed maximum for projects
which provide at least half of the required parking underground or in above-grad
structures such as ramps or decks (including covered at-grade parking areas).
Building Height
Minimum Height = 18 feet
Maximum Height = 60 feet
Buildings may exceed 60 feet in height by conditional use permit, with enhanced site
improvements, architecture, and building materials.
Lot Coverage, Buildings
Minimum Building Lot Coverage = 20 percent
Maximum Building Lot Coverage = 90 percent
Floor Area Ratio = Maximum Floor Area Ratio – None
Accessory Structures
Trash handling equipment shall be located within buildings wherever practical. If
located in a structure attached to, or detached from, the principal building, such
structure shall screen the trash handling equipment from the view of all
neighboring property and public rights-of-way, and shall be constructed of
materials which comprise the principal building. Gates and/or doors shall be
constructed of permanent opaque materials, matching the principal building in
color, and shall be kept closed at all times other than when being used for access.
Roofs for such structures are encouraged, but not required when the screening
wall of the enclosure is at least eight (8) feet in height.
Any other accessory structures allowed in the CCD (see Table 5-4) shall meet all
requirements of the CCD district applicable to principal buildings.
Framework Plan Zones
Refer to Figure 3-3 – Design Guidelines Use Area
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
Page 122 City of Monticello Zoning Ordinance
Figure 3-3: Design Guidelines Use Area
CHAPTER 5: USE STANDARDS
Section 5.1 Use Table
Subsection (A) Explanation of Use Table Structure
City of Monticello Zoning Ordinance Page 315
TABLE 5-1: USES BY DISTRICT (cont.)
Use Types
“P” = Permitted
“C” = Conditionally
Permitted
“I” = Interim Permitted
Base Zoning Districts
Additional
Requirements A
O
R
A
R
1
R
2
T
N
R
3
R
4
M
H
B
1
B
2
B
3
B
4
C
C
D
I
B
C
I
1
I
2
Industrial Uses
Auto Repair – Major C
*SE
E
T
A
B
L
E
5-1A
P P 5.2(G)(1)
Bulk Fuel Sales and
Storage P P 5.2(G)(2)
Extraction of Materials I I I 5.2(G)(3)
General Warehousing C C P P 5.2(G)(4)
Heavy Manufacturing C 5.2(G)(5)
Industrial Services C P None
Land Reclamation C C C C C C C C C C C C C C C 5.2(G)(6)
Light Manufacturing C P P P 5.2(G)(7)
Machinery/Truck Repair
& Sales P P 5.2(G)(8)
Recycling and Salvage
Center C C 5.2(G)(9)
Self-Storage Facilities P C P 5.2(G)(10)
Truck or Freight
Terminal C P P 5.2(G)(11)
Waste Disposal &
Incineration C 5.2(G)(12)
Wrecker Services C P 5.2(G)(13)
TABLE 5-1A: CENTRAL COMMUNITY DISTRICT (CCD) USES
Use Types
“P” = Permitted
“C” = Conditionally Permitted
“I” = Interim Permitted
Sub-Districts
Exceptions Additional
Requirements F-1 F-2 F-3 L
Commercial Day Care C C C C none 5.2(F)(11)
Commercial Lodging P P C none 5.2(F)(7)
Commercial Offices – Principal C P P C L-2: NA first floor,
CUP upper floors 5.2(F)(19)
Commercial Recreation: Indoor P P C C none 5.2(F)(12)
Commercial Recreation:
Outdoor C C none 5.2(F)(13)
Convenience Retail C P* C C *F-2 Drive Through by CUP 5.2(F)(9)
Funeral Services C C none 5.2(F)(15)
CHAPTER 5: USE STANDARDS
Section 5.1 Use Table
Subsection (A) Explanation of Use Table Structure
Page 316 City of Monticello Zoning Ordinance
TABLE 5-1A: CENTRAL COMMUNITY DISTRICT (CCD) USES (cont.)
Use Types
“P” = Permitted
“C” = Conditionally Permitted
“I” = Interim Permitted
Sub-Districts
Exceptions Additional
Requirements F-1 F-2 F-3 L
Medical / Clinical Services C P P P L-2: NA first floor,
CUP upper floors 5.2(F)(18)
Personal Services P P P P
L-2: NA first floor,
CUP upper floors
L-3: CUP
5.2(F)(21)
Places of Public Assembly C C C C none 5.2(F)(22)
Professional Office-Services
Including Financial Institutions P P P C L-2: NA first floor,
CUP upper floors
5.2(F)(14)
5.2(F)(20)
Restaurants, Bars < 10,000 SF P P C C none 5.2(F)(25)
Restaurants, Bars > 10,000 SF P C C none 5.2(F)(25)
Retail Sales < 10,000 SF P P C C none 5.2(F)(26)
Retail Sales > 10,000 SF P C C none 5.2(F)(26)
Retail with Service P C C L-2: NA first floor,
CUP upper floors 5.2(F)(26)
Specialty Eating Establishments
< 10,000 SF P* P* C* P* *Drive Through by CUP 5.2(F)(27)
Vehicle Fuel Sales C C C 5.2(F)(28)
Veterinary Facilities C P C C none 5.2(F)(30)
Residential – Upper Floors P P P P L-2: NA
Residential – Street Level C C L-2: NA
Residential – Multiple Family C C L-2: NA
Residential – Townhouse C none
Residential – Single Family C none
Industrial PUD L-3: PUD Only
Public Buildings or Uses C C C P none
CityCouncilAgenda:09/09/13
1
5G.ConsiderationofapprovinganamendmenttoConditionalUsePermitforaddition
ofequipmentforco-locationofwirelesscommunicationantennae.Applicant:
Faulk&FosterforAT&TMobility (AS)
A.REFERENCE&BACKGROUND:
Property:Lots6,7,and8,Block2,LauringHillsideTerrace,
406E.7th Street,PID#:155029002060,155029002070,
155029002080
PlanningCaseNumber:2013-012
Request(s):Amendmentto ConditionalUsePermitforadditionof
equipmentatanexistingtowersite
DeadlineforDecision:60days,October6th,2013
LandUseDesignation:PlacestoShop
ZoningDesignation:IBC,Industrial&BusinessCampus
Thepurposeofthe“IBC”industrialbusinesscampus
districtistoprovidefortheestablishmentoflimitedlight
industrialbusinessoffices,limitedlightmanufacturing,
wholesaleshowroomsandrelatedusesinanenvironment
whichprovidesahighlevelofamenities,including
landscaping,preservationofnaturalfeatures,architectural
controls,andotherfeatures.
Theproposeduseisallowedasconditionaluseinthe
districtasanaccessorytoprincipaluse.
CurrentSiteUse:Thesubjectsiteconsistsofthreeparcels,withasingle
multi-tenantbuildingonthesite.Theexistingprincipal
buildingcrossesthepropertylinesbetweentheeasterntwo
ofthethreeparcels.Anexisting160-footmonopole
telecommunicationtowerexistsonthecenterparcel.
SurroundingLandUses:
North:Thetowersiteitselfislocatedbehindtheparkingfieldand
existingbuildingonthesubjectsite.7th Street(collector
route)andmulti-familyresidentialparcels,zonedR-3
(MediumDensityResidential)arelocatedtothenorth.
East:Vacant,zonedIBC
CityCouncilAgenda:09/09/13
2
South:I-94(arterialroute)
West:Vacant,zonedIBC
ProjectDescription:Theapplicantproposestoinstallaback-upgeneratorfor
theco-locatedtelecommunicationantenna.Thegenerator
isproposedtobelocatedwithintheexistingtower
enclosureonthesite.
OrdinanceRequirements:Thezoningordinanceencouragesco-locationofantenna
equipmentonexistingtowersorotherstructures.Per
ordinance,anamendmenttoConditionalUsePermitis
requiredforthenewequipment.
PlanningCommissionRecommendation:
ThePlanningCommissionreviewedthisiteminconjunctionwithapublichearingon
September3rd.Nopublictestimonywasofferedduringthehearing.
NoconcernsregardingtheapplicationwereexpressedbythePlanningCommission.The
PlanningCommissionvotedunanimouslytoapprovetheamendmenttoCUP.
ANALYSIS
TheconditionalusepermitforthispropertywasapprovedinFebruaryof2003.TheCUP
includedtheconstructionofa160-footmonopolewirelesscommunicationtower,
includingantennasandtransmittingcabinets.
Faulk&Foster,representingAT&TMobility,isseekinganamendmenttotheCUPto
allowtheinstallationofaproposedback-upgenerator,alongwithancillaryelectricand
wiringequipmenttosupportthegenerator.Thegeneratorwillsupportserviceforco-
locatedantennaonthetower.
Thegeneratoritselfisapproximately3.5’x8.5’or29squarefeetinareaand4.5’in
heightandwillsitona4’x10’concreteslab.Thegeneratorisnotproposedtobe
enclosedwithinabuildingstructure.
Tofollowisananalysisofcompliancewithzoningcodeprovisionsasrelatedtothe
request.
Parking.Thereisnospecificparkingrequirement.
Landscaping.Theenclosureisnotbeingalteredasapartofthiswork.
Lighting.Noadditionallightingisproposed.
CityCouncilAgenda:09/09/13
3
Signage.Nosignageisproposed.
Noise.Theapplicanthasprovidedsoundreadinginformation
indicatingthatthenoiselevelproducedbythegeneratoris
60DBIat25feet.Thegeneratorisexercisedounceaweek
forapproximately30minutes.
Thenoisegeneratedbytheproposedequipmentwillbe
intermittentandisnotanticipatedtobeaudibleatthe
closestpropertyline,theeastline,whichisapproximately
100feetfromtheproposedgeneratorlocation.Soundwill
befurtherdampenedbyexistinggroundequipmenttothe
north,eastandwest.
Screening Theapplicanthasnotproposedanyadditionalscreeningfor
thegeneratorequipment.Thegeneratorwillliewithinthe
existingfencelineenclosure,whichissurroundedby
existingmatureconifersontheeast,southandwest.
BuildingDesign.Noadditionalbuildingconstructionisproposed.
AccessandCirculation.Thetowerenclosuregainsaccessfrom7th Streetand
throughexistingparkingandaccessdrives.Noadditional
trafficorimprovementsareanticipatedasaresultofthis
application.
GradingandDrainage.Nochangestogradeordrainageareproposed.
Utilities.Theapplicantwillberequiredtoverifythatnocityutilities
areimpactedbythiswork.
ConditionalUsePermitRequirements
ThezoningordinancerequiresanamendmenttoConditionalUsePermitforequipment
forexistingstructures.Theapplicantshavesubmittedtherequiredinformationand
appeartobeincompliancewitheachoftherequiredregulationsofthecode.The
changesareminorandthereareexpectedtobenovisualorotherimpactsforsurrounding
property.
A1.BudgetImpact:Allexpensesassociatedwiththeapplicationarecovered
throughtheapplicationfeeandplanreviewescrowonfilewiththeCity.
A2.StaffWorkloadImpact:Limitedtoreviewofapplicationandpreparationof
staffreportandpendingamendmenttoCUPdocumentation.
CityCouncilAgenda:09/09/13
4
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsAlternative1below.
1.MotiontoapprovetheamendmenttoConditionalUsePermitasrequested,based
onthefindingsinPlanningCommissionResolution2013-065andsubjecttothe
conditionthattheapplicantverifythattheproposedimprovementwillnotimpact
cityutilitiesoreasements.
2.MotiontodenytheamendmenttoConditionalUsePermit,basedonfindingsto
bemadebytheCityCouncil.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1forapprovaloftheConditionalUsePermitas
submitted,basedontheapplicationmaterialsprovided,andwithfindingsthatthe
proposalmeetstherequirementsoftheordinance,andthattheproposalnosignificant
impactsonsurroundingproperty.
D.SUPPORTINGDATA:
A.PlanningCommissionResolution2013-065
B.AerialImage
C.ZoningMap
D.ApplicantNarrative
E.ApplicationPackage,including:
o SitePlan
o Elevations
o Images
CityCouncilAgenda:9/09/13
1
5H.ConsiderationofapprovinganamendmenttoaConditionalUsePermitforPlanned
UnitDevelopmentfortheMonticelloBigLakeCommunityHospitalDistrict
Campus(CentraCareHealthMonticello)fortherelocationofanaccessoryuse
heliport.Applicant:CentraCareHealthSystem,Monticello (NAC)
A.REFERENCE&BACKGROUND:
Property:1013HartBoulevard
Thesiteforthehelipadislocatedinthewesthospital/clinic
parkinglot,relocatedfromitsoriginalsitenearthehospital
entrancedrive.
PlanningCaseNumber:2013-028
Request(s):Amendmentto ConditionalUsePermitforPUD
DeadlineforDecision:September22nd,2013(60days)
LandUseDesignation:PlacesforCommunity
ZoningDesignation:B-2,LimitedBusinessDistrict
Thepurposeofthe“B-2”LimitedBusinessdistrictisto
provideforlowintensityretailorserviceoutletswhichdeal
directlywiththecustomerforwhomthegoodsorservices
arefurnished.Theusesallowedinthisdistrictareto
providegoodsandservicesonalimitedcommunitymarket
scaleandlocatedinareaswhicharewellservedby
collectororarterialstreetfacilitiesattheedgeofresidential
districts.
CurrentSiteUse:Thecurrentuseofthesiteisforhospitalandclinic,with
theareainquestionutilizedasaparkinglotservingboth.
SurroundingLandUses:
North:Residential,mixofR-1(SingleFamilyResidential)andR-
2(SingleandTwo-FamilyResidential)andPublic
Park/MississippiRiver
East:Hospitalandclinic,zonedB-2(LimitedBusiness),lie
directlytotheeastoftheparkinglotsubjectarea.Tothe
eastofthehospitalcampusitselfisamediumtohigh
densityresidentialuse,zonedR-3(MediumDensity
Residential),withaPerformanceZoneOverlay.
CityCouncilAgenda:9/09/13
2
South:MiddleSchool,zonedA-O(Agriculture/OpenSpace)
West:Residential,zonedR-2(SingleandTwo-Family
Residential)andapersonalserviceuse,zonedB-2(Limited
Business)
ProjectDescription:Theapplicantseeksapprovalofarelocationoftheheliport,
foratemporaryperiod,previouslylocatedneartheentrance
drivetothehospitalfromCountyHighway75.The
relocationisnecessarytocomplywithDOTAviation
requirementsforflightpathandotherlocationalfactorsthat
havemadetheoriginallocationnolongercompliant.Two
alternativearrival/departurepathsarerequiredbyDOT
Aviationtopermitthelocation.Thetemporaryperiodfor
thislocationisexpectedtobeforuptotwoyears,pending
theresultsofthehospital’sinvestigationintoanalternative
permanentlocation.
OrdinanceRequirements:Thezoningordinanceallowsclinicsandhospitalsas
permittedusesintheB-2zoningdistrict.Theheliportisa
conditionalaccessoryuseforthehospital,andassuch
requiresanamendmenttothePUDapprovalforthe
hospitalcampus,approvedpreviouslybyConditionalUse
Permit.
PlanningCommissionRecommendation
ThePlanningCommissionreviewedthisiteminconjunctionwithapublichearingon
September3rd,2013.
HospitalrepresentativeMaryLanegranwaspresenttodiscusstheMnDOTclosureand
theflightpathapprovalsthatwereneededforthetemporaryheliportlocation.Lanegran
notedthatoneoftheprimaryissuesinsitinganewpadwasthepresenceofoverhead
powerlines,whichobstructmanyofthepotentialflightpaths.Nootherpublictestimony
wastakenduringthehearing.
CommissionerFyleinquiredwhetherthesitewouldhaveenoughavailableparkingwith
thelossofparkingstallsfortheheliport.Staffnotedthatthewestparkingareausedfor
theheliportwasrarelyusedorfilledtocapacity.Inaddition,thehospitalhasanexisting
cross-easementforparkingwiththemiddleschool,whichprovidesforanyneeded
overflow.Assuch,staffbelievesthatparkingsupplyisadequateforthetemporary
relocation.
ThePlanningCommissionvoted4-0torecommendapprovaloftheamendmenttoCUP.
CommissionerFyleabstained,indicatingthathispreferencewouldhavebeenforthe
amendmenttocomebeforetheCommissionasafirststep,withoutgrantingofthe
CityCouncilAgenda:9/09/13
3
temporaryusepermitintheinterim.CommissionerSpartzalsorequestedthatthe
hospitalcontinuetopursuesecondarylandingoptionsforcontingencypurposes.
ANALYSIS
Earlierthisspring,CentraCarewasnotifiedbyDOTAviationrepresentativesthatthe
currenthelipadlocationnolongermetDOTAviationguidelinesrelativetotheproximity
ofthepadtoCSAH75.Thehospitalwasgiventwooptions:movethehelipadorwork
withWrightCountytocloseCSAH75whenhelicoptertrafficwasincoming/outgoing.
SincethetimeoftheDOTnotification,thehelipadhadbeenclosedandthehospitalhas
beenworkingondevelopmentofanalternatelocation.TheCityCouncilgrantedthe
hospitalatemporaryusepermitinlateJulyfortherelocationtotheproposedarea,
contingentontheapplicationforPUDamendment.Theapplicantwasmadeawarethat
thePUDamendmentwassubjecttoaseparatereviewandhearing.
Therelocationofthehelipadrequiresminimalsiteimprovements,includingpavement
markings,temporaryobstructionbarricades,andtheadditionofwarninglightstoexisting
poles.
Atthepresenttime,thehospitalhasindicatedthathelicopterlandingsareandwillbe
variable,with5-10permonth.Security/maintenancestaffforthehospitalarepresentfor
alllandingsandtakeoffsandwillcontinuetobepresentunderanytemporary
arrangement.Staffblockofftheheliportareaduringalllandingsandtake-offs.Patients
aretransportedfromthehospitaltothelandingareabyambulance.
CUPRequirements.Theordinancespecifiesthat“Heliportsshallbelimitedtohospitals
whichrequiresuchforrespondingtomedicalemergencies.”Thisconditionhasbeenmet
withthisapplication.Nootherconditionsarelistedbyordinance.
MWSRR.TheentirehospitalpropertyislocatedwithintheMississippiWildScenic&
RecreationalRiverOverlayDistrict.TheDNRreceivedpropernotificationofthe
hearingandhasnocommentontheapplication.
Parking.Thehelipadwillconsumesomeoftheexistingparkingduringtheinterim
period.However,thelosswilloccurinthewestern-mostparkingareathatisoftennot
utilized.Thetotalparkingstalllossisapproximately20spacesonthesiteforthelanding
area,withadditionallossduringactuallanding/take-offperiods.Inreviewingprovided
squarefootageofthevarioushospitalusesandconsideringthatthehospitalPUD
includesacrossparkingagreementwiththeMiddleSchool,southoftheCounty
Highway75,thebalanceofparkingavailableonthesiteisconsideredsuitableforthis
amendment.
Lighting.Thehelipadislocatedinalightedparkinglot,witharequirementthatsomeof
theparkinglotlightswillberemovedtoaccommodatetheapproach/departurepaths.The
helipaditselfwilltypicallyhaveaeronauticlightingrequirementsdictatedbyFAA
requirements–thoseareilluminatedduringoperations.Thehospitalhasindicatedthat
CityCouncilAgenda:9/09/13
4
theywillberequiredtopostobstructionlightingforexistingpowerpolesinthearea,as
well.
Signage.Nochangestositesignageareanticipatedasaresultofthehelipadrelocation,
outsideofgroundmarkingsanddirectionalandsafetymessaging.
BuildingDesign.NA
AccessandCirculation.Changestocirculationintheparkinglotwilloccurasaresult
oftheproject.Portionsoftheparkinglothavebeendemarcatedforclosure,leaving
parkinglotcirculationonlyaroundthesouthandwestsidesofthehelipad.Thesignalized
intersectionatHartBoulevardcanbetriggeredtoastopconditionduringhelicopter
service,whichwillpreventadditionaltrafficfromenteringthesiteduringlandingsand
take-offsandeliminatepotentialvehicleconflictswithambulanceservicetotheheliport.
Noise.Theclosestresidentialusesarewithin150’oftheproposedsiteandthereforethe
noiseimpactsoftheproposedrelocationmustbeconsidered.Thehospitalhasprovided
informationonthedecibellevelsassociatedwiththehelicopterswhichwillusethis
heliport,aswellasinformationonsoundequivalents.Thedecibellevelaverageis85-87
dB.Thatisthesoundequivalentofheavytrafficandhouseholdappliancessuchasa
vacuumorblender.Thesoundwillbeaudibleatpropertylinesduringstationarytimeon
thelandingpadandastheairtrafficmovesoverhead.
Asnoted,thehospitalhasindicatedthatuseoftheheliportisintermittent,with
approximately5-10landingspermonth.Assuch,duetothenatureoftheuseandthe
intermittentnatureoflandings,thenoiseimpactswillnotbesustainedandcanbe
supportedunderthePUD.
Staffhasnotedthatthe135degreearrival/departurepathwouldminimizeover-flightsof
residentialpropertyandhasthereforeincludedarecommendationinthatregard.
However,theCitydoesnothaveauthoritytorequirecompliancewiththiscondition
underaviationrules.
GradingandDrainage.NA
Utilities.NA
Summary.AnamendmenttothePUDpermittingatemporaryrelocationoftheoriginal
helipadisnecessaryduetoflightregulationsandconcernsoverinadequacyofthat
location.Thehospitalisinvestigatingalternativepermanentlocationsthatwillmeetboth
stateandfederalregulationsandsiteconditions,forwhichafinalPUDamendmentwill
likelybepursuedwithinthenexttwoyears.
A1.BudgetImpact:Allexpensesassociatedwiththeapplicationarecovered
throughtheapplicationfeeandplanreviewescrowonfilewiththeCity.
CityCouncilAgenda:9/09/13
5
A2.StaffWorkloadImpact:Limitedtoreviewofapplicationandpreparationof
staffreportandpendingamendmenttoPUDdocumentation.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsAlternative1below.
1.MotiontoapproveanamendmenttoConditionalUsePermitforPUD,basedon
findingsasfoundinPlanningCommissionResolution2013-069,withanon-
bindingrecommendationthatthe135degreearrival/departurepathisutilizedas
theprimaryroutetominimizeover-flightsofresidentialproperty;said
amendmenttoCUPterminatesonDecember31,2015,subjecttoextensionbythe
CityCouncil.
2.MotiontodenyanamendmenttoConditionalUsePermitforPUD,basedon
findingstobemadebytheCityCouncil.
3.Motiontotableactionontherequest,pendingadditionalinformationasidentified
bytheCityCouncil.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1forapprovaloftheamendmenttoCUPforPUD.The
heliportisanintegralaccessoryusetothehospitalandprovidesnecessaryemergency
servicetothelocalcommunity.Thisrecommendationisbasedontheunderstandingthat
thehospitalintendstofindapermanentlocationfortheheliportthatismorecentraltothe
campussite.
ItshouldbenotedthatAlternative#1requiresthehospitaltoproposeanewlocationby
December2015,ortorequestfromtheCityCouncilanextensionoftheamendedCUP.
D.SUPPORTINGDATA:
A.PlanningCommissionResolution2013-069
B.AerialImage
C.OfficialZoningMap
D.ApplicantNarrative
E.ApplicationSitePlans
F.FlightPathInformation
G.SoundLevelInformation
H.SiteImages
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-069
Date:September3,2013ResolutionNo.2013-069
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILAPPROVEAAN
AMENDMENTTOCONDITIONALUSEPERMITFORPLANNEDUNIT
DEVELOPMENTFORTHEMONTICELLO-BIGLAKECOMMUNITYHOSPITAL
(CENTRACAREHEALTHMONTICELLO),APPROVINGTHETEMPORARY
RELOCATIONOFTHEHELIPORTFACILITYAT:
1013HartBoulevard
Lot1,Block1,MonticelloBigLakeCommunityHospitalCampus,2nd Addition
WHEREAS,thepropertyownerMonticello-BigLakeCommunityHospitalDistrict,asapplicant,has
requestedanamendmenttoitsPlannedUnitDevelopment;and
WHEREAS,saidpropertyiscurrentlyzonedB-2,LimitedBusinessDistrict;and
WHEREAS,theamendmentprovidesatemporaryrelocationofanaccessoryhelicopterpad;and
WHEREAS,therelocationhadbeenrequiredunderDOTAviationrulesforsafeandproper
emergencyflightoperations;and
WHEREAS,theuseofthehelipadisavitalandimportantaspectofhospitaloperationsforpublic
healthandsafety;and
WHEREAS,therelocationistemporary,pendingapermanentlocationonthesite;and
WHEREAS,thefacilitycreatesnoadditionalburdensonotherinfrastructureorpublicsafety
conditionsinthearea;and
WHEREAS,thePlanningCommissionoftheCityofMonticellofindsthattheproposedusesofthe
propertywillbeconsistentwiththeintentoftheComprehensivelanduseplanandproposedzoning
district;and
WHEREAS,thePlanningCommissionhasconductedapublichearingonSeptember3,2013to
reviewtherequestandreceivepubliccommentontherezoning;and
WHEREAS,thePlanningCommissionfindsthattheapplicanthasmettherequirementsfora
ConditionalUsePermitforPlannedUnitDevelopment;
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCouncilapprovetheConditionalUsePermitfor
aPlannedUnitDevelopment,foraperiodtoterminateonDecember31,2015,subjecttoextension
bytheCityCouncilandwitha non-bindingrecommendationthatthe135degreearrival/departure
pathisutilizedastheprimaryroutetominimizeover-flightsofresidentialproperty
ADOPTED this3rd dayofSeptember,2013bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
Consideration of an amendment to Conditional Use Permit for Planned Unit Development for the Monticello Big Lake Community Ho spital District
Campus (CentraCare Health-Monticello) for the relocation of an accessory use heliport.
Lot 1, Block 1, Monticello Big Lake Community Hospital District Second Addition, 1013 Hart Blvd., PID # 155208001010
CityofMonticello
CommunityDevelopment
505WalnutStreet
Monticello,MN55362
CouncilMembers:
CentraCareHealth-MonticelloisrequestinganamendmenttoourPUDbasedonthetemporaryrelocation
ofourhelipad.
Environmental/CampusImpact
Thetemporarypadwillbelocatedinthewestparkinglot.Thescopeofworkforthisprojectwillinclude
3largelightpolesand4shorterpolestoberemovedandcappedwithaweatherratedmetalbox.(tobe
reinstalledafterapermanentsiteiscompleted),removalofrockfromislandsandadditionofcementinto
theseislandstoensurenoloosesoilwouldbestirredupduringlandingandtakeoff,removalof3trees,
whichwillbespadedandtransplantedontheproperty,addingadditionalpowerlinemarkersand
installationof4powerpolesandelectricalforrequiredobstructionlighting,andfinallypaintingonthe
requireddesign“H”andsafetyzonetosignifythetakeoffandlandingarea.Thetotalsizeofthehelipad,
withinthecircle,includingthesafetyzoneis8660squarefeet.
Attachedisalocationmapshowingthenewlocationofthehelipadonourcampusandlocationofnew
poles,removedpolesandtreeswhichwillberelocated.
SafetyandSecurity
Lineswillalsobepaintedontheasphaltdesignatingnoparkingareas.Hospitalstaffwillbeatthesitefor
alllandingsandtakeoffstofurtherensuresitesecurity.Thewindsockwillberelocatedtobenearthe
landingsiteforclearvisibilityforthepilots.TheEMSDirectorinconjunctionwiththeEMSMedical
Director,EDMedicalDirectorandtheEDManagerhavedevelopedstaffingandresponseplansfor
transportofpatientstothehelipad.Noteinred,ontheaboveattacheddocument,theroutetheground
ambulancewilltaketogettothenewhelipad.Hospitalmaintenancestaffwillensurethatthehelipadand
adjacentareasarekeepfreefromsandanddebris.
Parking/Space
Wecurrentlyhave680parkingspacesoncampus.Thetemporaryhelipadsitewouldtakeapproximately
25spacesforthepadandanadditional30spacestoensureparkedvehiclesafety.Inmonitoringthewest
parkinglotoverthelastfourmonths,wefoundthatareatobeunoccupiedbyvehiclesandfeelthere
wouldbenotanegativeparkingimpacttothecampus.Attachedisausablecampussquarefootagechart.
Noiselevels
Includedare2attachmentstoaddressnoiselevelindecibelsfromahelicopterlandingortakingoff.
Helicopterscreateapproximately85decibelsfor4minutes(standardtakeofforlandingtime).Asnotedin
thenoiselevelchartthisiscomparabletoavacuumcleanerorblender.Weexpectapproximately5times
amonththatahelicopterwouldbedispatchedtolandhere.Thetemporarysiteisapproximately100yards
fromtheoldsite,sothereshouldnotbeanotabledifferencefromthenoiselevelneighborspreviously
experienced.
I’mavailableatanytimetoaddressanyquestionsorconcernsyoumayhave.
Sincerely,
MaryLanegran
DirectorofFacilities
CentraCareHealth-Monticello
CentraCare Health-Monticello45 x 45 TLOF D=46
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CentraCareHealth,Monticello
LookingNorthwest
LookingSoutheast
LookingNortheast
LookingSouthwest
CentraCareHealth,Monticello
Monticello
NE035-090Approach/Departure:CautiontreesN-Scounterclockwise.Parking
lotisblockedduringTakeoff/landing.
CentraCareHealth,Monticello
Monticello
SE135Approach/Departure:.Caution-Numerouslightpoles/powerlineto
South.Stayon135app/dep,deviationssouthdonotmeet8:1.Powerline
markedwithballsandoffsetobstructionlightpoles.
CentraCareHealth,Monticello
Monticello
Caution-Numerouslightpoles/powerlinetoSouth.On135app/dep,
deviationsnorth,westorsouthdonotmeet8:1.Powerlinemarkedwith
ballsandoffsetobstructionlightpoles.
CentraCareHealth,Monticello
Windcone
035
135
PowerLine
CityCouncilAgenda:09/09/13
1
7.PublicHearing-ConsiderationofadoptingResolution#2013-071approvingan
assessmentrollfor2012RuralRoadImprovements,CityProjectNo.12C001,tobe
certifiedfor2014payabletaxyear (WSB)
A.REFERENCEANDBACKGROUND:
AttheAugust12,2013meeting,theCityCouncildeclaredcoststobeassessed,ordered
preparationofassessmentroll,andcalledfortheassessmenthearingforSeptember9,2013
forthe2012RuralRoadImprovementProject.
The2012RuralRoadImprovementprojectwassubstantiallycompleteinNovember2012,
withminorpunchlistitemscompletedthisyear.Theprojectincludedimprovementstothe
followingroadwaysthatareproposedtobeassessed:
EdmonsonAvenue –PavementreclamationbetweenChelseaRoadandsouthCitylimits
(approx.5,800linearfeet)
FallonAvenue –PavementreclamationbetweenSchoolBoulevardandHuntersCrossing
(approx.2,700linearfeet)
FenningAvenue –BituminousoverlaybetweenSchoolBoulevardand85th StreetNE
(approx.3,700linearfeet)
TheprojectalsoincludedimprovementsattheintersectionofSchoolBoulevardand
EdmonsonAvenue.TrailimprovementswerealsoincludedwiththeprojectalongJason
Avenue,betweenOakRidgeDriveandOakviewCourt,andthetrailsegmentbetween
OakviewLaneandMeadowLane.
ApublichearingwasheldfortheprojectonApril9,2012priortofinaldesign,bidding,and
constructionoftheproject.Apreliminaryassessmentrollwaspresentedatthepublichearing
fortheprojectinaccordancewithMinnesotaStateStatute429.
Nowthatconstructioniscompleteandthefinalcostsareaccountedfor,afinalassessmentroll
isbeingpresentedatthistime.Itshouldbenotedthattheestimatedfinalconstructioncostof
theproject($686,078)isbelowtheoriginalcontactamount($693,359).Wehaveyetto
receivethefinalpaperworkfromthecontractorbeforethefinalacceptanceandapprovalof
theprojectispresentedtotheCouncilforapproval.
WrightCountyrequiresthatassessmentsbecertifiedtotheCountyAuditorbyNovember30,
2013forcollectiononnextyear’staxes.Publicationoftheassessmenthearingandmailed
noticestotheaffectedpropertyownershasbeencompletedtosatisfytherequirementsfor
publicimprovementprojectsinaccordancewithMinnesotaStatutesChapter429.Interestwill
alsostartaccruingfortheprojectoncetheassessmentrollisadoptedbytheCouncil,witha
30dayperiodforpropertyownerstopayinfullwithoutinterest.Theassessmenttermis
proposedfortenyearsataninterestrateof4.75%,whichis1.5%overthecurrentprimerate.
Affectedpropertyownerswillhaveanopportunitytoobjecttotheirassessmentpriortoorat
theassessmenthearing.Objectionsmustbemadeinwriting.
CityCouncilAgenda:09/09/13
2
Belowisadescriptionoftheproposedassessmentsandenclosedaretheproposedfinal
assessmentrolesandcorrespondingmaps:
ResidentialAssessments
Single-familyresidentialpropertyownershavingdirectaccesstotheimproved
roadwaysareproposedtobeassessedforroadimprovementsattherateof$4,000per
lothavingdirectaccess.Thisassessmentrateisthesamerateestablishedwiththe
2011StreetReconstructionproject.Currentlythereareonlytworesidential
properties,whicharealongEdmonsonAvenue(1248and1448),wherethisrate
applies.
Staffcontinuestoproposeassessingthenon-residentialpropertyat1248Edmonson
Avenueattheresidentialrateforoneresidentialproperty.TheAlternativeLearning
Programoperatesonthispropertyandalthoughthispropertyisusedonadailybasis,
itwillmostlikelynotgeneratethesamevolumeofpassengervehicletraffic,andmore
importantlytrucktraffic,ascomparedtoatypicalnon-residentialproperty.Giventhe
frontfootageofthelot,thepropertycouldnotbesubdividedintoadditionalresidential
lotsinthefuture,soonlyoneresidentialassessmentisproposedtobeleviedagainst
thisproperty.
Non-ResidentialAssessments
Non-residentialpropertyownersareproposedtobeassessedfor100%oftheroad
improvementcostsattherateof$42.79perfrontfootforpavementreclamationto
EdmonsonAvenue,$31.03perfrontfootforpavementreclamationtoFallonAvenue,
and$10.14perfrontfootforanoverlayonFenningAvenue.Theassessmentswere
calculatedbytakingthetotalimprovementcostforeachroadwayanddividingitby
totalfrontfootageofimprovedroadwaylength.
Perpreviousassessmentpractices,non-residentialratesareappliedto100%ofthe
frontfootagealongthefrontoftheproperty;50%ofthesidefootage,aslongasthe
propertyhasdirectaccesstothereconstructedstreet,or25%ofthesidefootageifthe
propertydoesnothavedirectaccess.However,ifdirectaccessisaddedatalaterdate
thepropertyownerwillthenberequiredpaytheadditional25%atthattime.
Propertiesat100ChelseaRoad(QuarryCommunityChurch)and100DundasRoad
(Martie’sFarmServices)arecornerlotswiththeirsideyardsalongEdmonsonAvenue
wheretheabove-describedmethodologyisapplied.
Thepropertyat1305EdmonsonAvenue(CustomSheetMetal)isproposedtobe
assessedatthenon-residentialrateasthepropertyiscurrentlybeingusedasabusiness
foramechanicalHVACcontractor.Itshouldbenotedthatasingle-familyhome
existsonthepropertythatiscurrentlybeingrented,howeverthepropertyiszonedB-
3.
TownshipProperties
UponadoptingtheMonticelloOrderlyAnnexationAgreement(OAA)inMayof
2005,theCityassumedallresponsibilityformaintainingandimprovingall“line
roads,”definedwithintheOAAasanyroadwhosecenterlineactsastheboundaryline
CityCouncilAgenda:09/09/13
3
betweentheCityandtheTownship.Nofundingisthereforebeingrequestedfromthe
Townshipfortheproposedimprovements.PropertiesinMonticelloTownshipthat
fronttheproposedimprovementsarenotproposedtobeassesseduntiltheyare
annexedintotheCity.Atthetimeofthepublichearing,noticesweremailedtofive
differentpropertyownersofsevenpropertiesintheTownshiptoprovidethelatitude
tolevyassessmentsagainstthesepropertiesatsuchtimethatannexationoccurs.If
annexationofabenefittingTownshippropertyoccurs,itislikelytohappenatthetime
thepropertyownerseekstodevelopit.Underthisscenario,theCitywouldhavethe
opportunitytoincorporatethepaymentoftheassessmentintoafuturedevelopment
agreement.ThisappliestopropertiesalongFallonandFenningAvenuesonly.It
shouldbenotedthatinterestwouldnotbegintoaccrueuntilafterannexationoccurred,
andif/whenassessmentsareconsideredforthesepropertiestherateswouldbe
calculatedbasedontheuseofthepropertiesandtheywouldbeproratedtoaccountfor
theageoftheimprovements.
CityPropertyAssessments
TheCitycurrentlyownspropertiesalongthesegmentsofFallonandFenningAvenues
thatareproposedforimprovements.ThesepropertiesincludePioneerParkalong
FallonAvenue,andMonteClubhillalongFenningAvenue.
Pre-AssessedProperties(existingdevelopmentagreements)
Thereareseveraldevelopments:Featherstone,HuntersCrossing,SpiritHills
Townhomes,andHillsideFarmsthatwereassessedforfuturereconstructionofthe
adjacentroadwaysaspartofdevelopmentagreements.TheCitycouldusethese
collectedfundsfortheCitycontributiontotheprojectnowand/orusethefundsifthe
adjacentroadwaysarewidenedandreconstructedtoanurbansectioninthefuture.
CurrentlythesefundsarereservedintheStreetReconstructionFund.
ThedevelopmentagreementfortheAutumnRidge3rd Additionincludeda$40,000
assessmentforturnlaneimprovementsonEdmonsonAvenue.Theturnlane
improvementswerenotincludedwiththeprojectasitwasdeterminedtobemore
feasibletoconstructtheturnlaneswhenEdmonsonAvenueisreconstructedtoan
urbansection,developmentoccurswithinthesurroundingarea,and/orfundsare
availabletoconstructtheimprovements.
ItshouldbenotedthatEdmonsonAvenuewaspreviouslyacountyroadandatthat
timeassessmentsforfutureroadwayimprovementswerenotincludedinthe
developmentagreementsfortheAutumnRidge,KleinFarmsandGoldenEagleVillas
developmentssinceEdmonsonAvenuewasnotacityroadwaywhenthoseagreements
werefinalized.Itisnotbeingproposedtoassessthesepropertieswiththisproject
sincetheindividual,developedpropertieswouldbeassessedforanyfuturestreet
improvementsfromwhichtheyhavedirectaccess.
FutureAssessments
Forpropertiesthatarecurrentlybeingassessed,iftheadjacentroadwaysarewidened
and/orreconstructedtoanurbansectioninthefuture,additionalassessmentscouldbe
CityCouncilAgenda:09/09/13
4
leviedforthenewimprovementsonlyandnotforthenewpavementplacedin2012.
ThisisasimilarmethodthatwasimplementedwiththeFallonAvenue(ChelseaRoad
toSchoolBoulevard)StreetRehabilitationProjectcompletedin2009.
Theprojectisbeingfundedusingacombinationofstreetreconstructionfunds,State-Aid
fundsandspecialassessmentstobenefittingpropertieswithintheCitylimits.Tobe
consistentwithpastpractice,anyassessmentsappliedwillbebasedonthecurrentuseofthe
propertyatthetimetheimprovementsaremade.Howeveriftheuseofthepropertychanges
inthefuture,theassessmentwouldbere-evaluatedatthetimebasedona20-yearpavement
life,notincludingadditionalinterestcosts.
A1.BudgetImpact:Belowisasummaryoftheprojectfunding.Thetotalprojectcost
includesconstructionandindirectcosts.
Current
Assessments*City/State
AidFunds**
Total
Project
Cost
EdmonsonAvenue $246,991$248,899$495,890
FallonAvenue $52,417$113,307$165,724
FenningAvenue $18,076$58,316$76,392
SchoolBlvd/Edmonson
AveIntersection $10,157$10,157
Pathways $46,506$46,506
Total $317,484$477,185$794,669
*IncludesCity-ownedparcelswhichtotal$61,430inassessments
**State-AideligiblefundsforEdmonsonAvenuebetweenChelseaRoadandSchool
Boulevardtotalapproximately$280,000
A2.StaffWorkloadImpact:Impactstostaffworkloadwillbeminimal.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-071approvingtheassessmentrollaspresentedfor
2012RuralRoadImprovements,CityProjectNo.12C001,tobecertifiedfor2014
payabletaxyear.
2.MotiontoadoptResolution#2013-071approvingtheassessmentrollfor2012Rural
RoadImprovements,CityProjectNo.12C001,withthesechanges:_____________
3.MotiontodenyadoptingResolution#2013-071atthistime.
CityCouncilAgenda:09/09/13
5
C.STAFFRECOMMENDATION:
CitystaffrecommendsthattheCouncilauthorizeAlternative#1.
D.SUPPORTINGDATA:
Resolution#2013-071
AssessmentRollsandMapsfor:EdmonsonAvenueImprovements
FallonAvenueImprovements
FenningAvenueImprovements
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTION2013-071
ADOPTINGASSESSMENTROLLCERTIFYINGASSESSMENTSFOR2014
PAYABLETAXYEARFOR2012RURALROADIMPROVEMENTS
CITYPROJECTNO.12C001
WHEREAS,pursuanttopropernoticedulygivenasrequiredbylaw,theCouncilhasmetand
heardandpasseduponallobjectionstotheproposedassessmentsforthe2012RuralRoad
Improvementstoapproximately5,800linearfeetofEdmonsonAvenue,approximately2,700
linearfeetofFallonAvenue,andapproximately3,700linearfeetofFenningAvenue;and
NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:
1.Suchproposedassessment,copiesofwhichareattachedheretoandmadeaparthereof,is
herebyacceptedandshallconstitutethespecialassessmentagainstthelandsnamed
therein,andeachtractoflandthereinincludedisherebyfoundtobebenefittedbythe
proposedimprovementintheamountoftheassessmentleviedagainstit.
2.Suchassessmentshallbepayableinannualinstallmentsextendingoveraperiodoften
years,thefirstoftheinstallmentstobepayableinthetaxyearofthefirstMondayin
January,2014,andshallbearinterestattherateof4.75%(percent)perannumfromthe
dateoftheadoptionofthisassessmentresolution.Tothefirstinstallmentshallbeadded
interestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2014.
Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall
unpaidinstallments.
3.Theownerofanypropertysoassessedmay,atanytimeuptoNovember15,2013,pay
thewholeoftheassessmentonsuchpropertytotheCityTreasurer,exceptthatnointerest
shallbechargediftheentireassessmentispaidwithin30daysfromthedateofadoption
ofthisresolution.Inanysubsequentyear,theownermaypaytotheCityTreasurerthe
entireprincipalamountoftheassessmentremainingunpaid,withtheexceptionofthe
amountassessedonthecurrenttaxes.SuchpaymentshallbemadebeforeNovember
15thorinterestwillbechargedthroughDecember31ofthenextsucceedingyear.
4.TheclerkshallforthwithtransmitacertificationofthisassessmenttotheCountyAuditor
tobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe
collectedandpaidoverinthesamemannerasothermunicipaltaxes.
ADOPTEDBY theMonticelloCityCouncilthis9thdayofSeptember,2013.
CITYOFMONTICELLO
______________________________________
ClintHerbst,Mayor
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
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2012 Rural Road Project Assessment MapEdmonson Ave NE
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Document Path: K:\01494-570\GIS\Maps\AssessmentMap_Edmonson.mxd
Legend
City Owned Properties
Residential Property
Non-Residential Property
Pre-Assessed Properties
Township Properties
CP #10C001
Project Start
Project End
Project Start
Project End
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CP #10C001
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CP #10C001
CityCouncilAgenda:9/09/13
1
8.ConsiderationofadoptingResolution#2013-072settingthe2014preliminarytax
levy (WO)
A.REFERENCEANDBACKGROUND:
TheCityisrequiredtocertifyapreliminarylevytotheCountyAuditor/Treasureronor
beforeSeptember15th.ThepreliminarylevywillbeusedtosendTruth-In-Taxation
noticestopropertyownersinNovember.Oncethepreliminarytaxlevyissetthefinal
propertytaxlevycannotexceedthepreliminarylevy,butcanbelower.Thefinal
propertytaxlevymustbecertifiedtotheCountyAuditornolaterthanDecember28th.
Staffhasbeentryingtodevelopa2014budgetthatwouldminimizethepropertytax
effectonallpropertyowners.Forinitialbudgetingpurposes,staffhasbeenusingtaxlevy
targetof$8,232,000.Thelevytargetrepresentsa$332,000(4.2%)increaseoverthe2013
finallevy.Currently,$320,000ofthe$332,000increaseistargetedfordebtservice.The
remaining$12,000isslatedfortheGeneralFundandCommunityCenterFund.Asthe
budgetissolidified,thefinallevyforeachfundmayvaryslightlyfromthecurrent
preliminaryallocation.
Debtservicefundsarethreebasicfundingsources:specialassessments,accesscharges
(water,sanitarysewer,andstormwater),andpropertytaxes.Specialassessmentshave
fallenbelowexpectationsbecauseofdelinquenciesandaccesschargesarelowerfrom
slowerdevelopment.Indeed,theWaterAccessFundhasrundryandtheSanitarySewer
AccessFundcontainsonlyhalfofwhatisneededfornextyear.Propertytaxescoverthe
gapbetweendebtserviceexpendituresandassessmentandaccessrevenues.Thereisno
debtservicescheduledin2014forsettlementofthetelecommunicationbonds.
Consequently,theproposed2014debtservicelevy doesnot haveanymoneyallocated
forthesettlementbonds.
For2014,thestatehasimposedlevylimits.Thelimitsdonotposeaproblembecause
specialleviescanbemadefordebtservice.Thelevylimitfor2014isthegreaterofthe
2013levy($7.9M)or2013levylessspecialleviesplus3%($6,911,300).Inotherwords
ourgenerallevycouldbeashighas$7.9Mandwecouldaddspecialleviesfordebt
servicetothatamount.In2013,thecity’sdebtservicelevywas$1,190,000.In2014,
$1,345,000isproposed.The$1,040,000debtserviceforcommunitycenterdebtdoesnot
qualifyasaspeciallevy.Insummary,debtserviceaccountsfor$320,000ofthe$332,000
levyincrease.
Whyisitimportanttoincreasethedebtservicelevynow?Asyoumayrecall,lastyearI
proposedincreasingthelevybyanother$75,000fordebtserviceonthecommunity
centerdebt.Thisincreasewouldhavepreparedthecityfortheeventualdrawdownof
reservesinthedebtservicefundusedforthecommunitycenterdebt.Myproposalwas
notapproved.Consequently,attheendof2013,thebalanceinthedebtservicefundwill
bedepletedandtheadditionalamountneededtomakedebtservicepaymentsin2014will
increaseby$165,000.Thisamountwouldhavebeennearlycutinhalfhadtheadditional
2013$75,000proposalbeenapproved.Thesameistrueforthe2014$155,000debt
servicelevyincrease(excludingthecommunitycenter),whichwillreducethe2016peak
CityCouncilAgenda:9/09/13
2
amountneededtocompensateforthelackofimpactfees,assessmentsandreservesinthe
debtservicefunds.
Belowisthestaffrecommendationfor2014taxlevy:
AsImentionedearlier,thefinallevyforeachfundmayvaryslightlyfromthecurrent
preliminaryallocationasthebudgetbecomesmorerefined.SomeworkontheGeneral
FundandtheCommunityCenterFundremainsbeforebotharebalanced.Forexample,
thelevyfortheGeneralFundmaydropalittlewhilethelevyforcommunitycenter
operationsmayrisebythesameamountwiththereduction/reallocationofcosts.
Belowisthe2014proposedlevybyfunction:
201120122013 2014
PropertyPropertyProperty Property %
TaxesTaxesTaxes Taxes Change
GeneralFund$5,407,872$5,451,248$5,540,000$5,547,0000.1%
CommunityCenter-Debt815,000$890,000$875,000$1,040,00018.9%
CommunityCenter-Operations285,000260,000295,000300,0001.7%
2005A/2011AGOIBF244,131251,906245,000265,0008.2%
2007AGOIBF418,306416,846425,000580,00036.5%
2008AGOSewerRefunding430,000500,000500,000500,0000.0%
2010AGOIBF52,00050,00020,000--100.0%
StreetReconstruction25,00025,000-----
Total$7,677,309$7,845,000$7,900,000$8,232,000 4.2%
*Note:Debtserviceincludes$1,040,000forretirementofMCCdebt.
GeneralFund,
$5,547,000,
67%
MCC
Operations,
300,000,4%
DebtService*,
2,385,000,29%
PropertyTaxLevy(Proposed-2014)
IntheGeneralFund,changestoexpenditures
approximately82%ofGeneralFundrevenue
Inmanycitieswithrelativelysmallercommercial
consistprimarilyoflocalgovernmentalaid(LGA).Inrecentyears,thestatehasrestored
LGAresultinginreductionstothetaxlevyinmanycities.SinceMonticellohasalarger
commercialtaxbase,whichincludes
Therefore,thecitygetsnorelieffromtherestorationofstatefundingforLGA.
PriortothecouncilmeetingtheCouncilwillholdaworkshoptosetthepreliminarylevy,
whichoncesetwillbeincorporat
certification.
B.ALTERNATIVEACTIONS:
1.Motiontoadopt
levyat$8,232,000
2.Motiontoadopt
C.STAFFRECOMMENDATION:
Citystaffrecommends
$8,232,000.
D.SUPPORTINGDATA:
ResolutionNo.2013-072
TaxRateComparison
MCCDebtServiceLevy
DebtLeviesSchedule
Assessment Projections2014Worksheet
CityCouncilAgenda:9/
3
IntheGeneralFund,changestoexpenditures haveaprofoundimpactonthelevybecause
approximately82%ofGeneralFundrevenuescomefrompropertytaxes.
Inmanycitieswithrelativelysmallercommercial taxbases,intergovernmentalrevenues
consistprimarilyoflocalgovernmentalaid(LGA).Inrecentyears,thestatehasrestored
LGAresultinginreductionstothetaxlevyinmanycities.SinceMonticellohasalarger
commercialtaxbase,whichincludes anuclearpowerplant,thecityreceivesnoLGA.
Therefore,thecitygetsnorelieffromtherestorationofstatefundingforLGA.
riortothecouncilmeetingtheCouncilwillholdaworkshoptosetthepreliminarylevy,
whichoncesetwillbeincorporatedintotheresolutionandsenttotheCountyfor
ALTERNATIVEACTIONS:
dopt Resolution#2013-072settingthe2014 prelim
8,232,000.
dopt apreliminarytaxlevyanalternativeamoun
STAFFRECOMMENDATION:
s approvingAlternative#1fora2013 preliminarylevyof
SUPPORTINGDATA:
072
MCCDebtServiceLevy
Projections2014Worksheet
ityCouncilAgenda:9/09/13
haveaprofoundimpactonthelevybecause
taxbases,intergovernmentalrevenues
consistprimarilyoflocalgovernmentalaid(LGA).Inrecentyears,thestatehasrestored
LGAresultinginreductionstothetaxlevyinmanycities.SinceMonticellohasalarger
anuclearpowerplant,thecityreceivesnoLGA.
Therefore,thecitygetsnorelieffromtherestorationofstatefundingforLGA.
riortothecouncilmeetingtheCouncilwillholdaworkshoptosetthepreliminarylevy,
edintotheresolutionandsenttotheCountyfor
preliminarypropertytax
apreliminarytaxlevyanalternativeamountof$___________.
preliminarylevyof
CITYOFMONTICELLO
RESOLUTIONNO.2013-072
ESTABLISHINGTHE2014PRELIMINARYTAXLEVY
WHEREAS,theFinanceDirectorhaspreparedandsubmittedtotheCityCouncilapreliminary
budgetsettingforththereinhisestimatedneedsoftheCityofMonticelloforalloperationsand
thedebtserviceforthefiscalyearcommencingJanuary1,2014;and
WHEREAS,theCityCouncilhasreviewedthesameandhasmadesuchchangesthereinas
appeartobeinthebestinterestoftheCityofMonticello;and
NOW,THEREFORE,BEITRESOLVEDBYTHECOUNCILOFTHECITYOF
MONTICELLO thatthepreliminarybudgetsosubmittedbytheFinanceDirector,togetherwith
thechangesmadethereinbytheCityCouncil,beandsameherebyisadoptedasapreliminary
budgetforthefiscalyearcommencingJanuary1,2014;and
BEITFURTHERRESOLVED,thattherebeandherebyisapreliminarylevyforthefiscal
yearcommencingJanuary1,2014,andthefollowingsumsfortherespectivepurposesindicated
thereinuponthetaxablepropertyoftheCityofMonticello,towit:
PRELIMINARY
LEVY
LevySubjecttoLevyLimit
General$5,547,000
CommunityCenter$1,340,000
TotalLevySubjecttoLevyLimit $6,887,000
SpecialLevies
DebtService$1,345,000
Other
TotalSpeciallevies $1,345,000
TOTALTAXLEVY $8,232,000
MOTIONINTRODUCEDBY:
MOTIONSECONDEDBY:
VOTINGINFAVOR:
VOTINGINOPPOSITION:
ADOPTEDBY theMonticelloCityCouncilthis9thdayofSeptember,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-072
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
September9,2013,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
TaxRateComparison
5
0.020.040.060.080.0100.0120.0140.0
CityofMonticello
CityofSt.Michael
CityofOtsego
CityofBuffalo
CityofAlbertville
CityofHanover
CityofMapleLake
CityofDelano
CityofRockford
CityofDayton
CityofMontrose
CityofAnnandale
CityofHoward…
CityofCokato
CityofClearwater
CityofWaverly
CityofSouth…
CityTaxRatesinWrightCounty
MCCDebtServiceLevy
165,000AddedLevy
15
DebtServiceLevy
11
$1.63Mx1
$628Kx2
$179Kx3
DebtServiceFund-ScheduleofRevenuesandExpenditures
Fund312-2011AGOBalance
YearAssessOrigLevyWrightSanSewAc.StormAc.WaterAc.TIFDebtServiceDifferenceWaterUt.SewageUt.AddlLevy 313,095$
2014577,241$205,000$223,700$754,540$266,500$50,000$278,3532,880,150$(524,816)$200,000$200,000$60,000$248,279
2015556,340210,000215,80050,000268,37650,000277,3032,460,250(832,431)390,000390,00060,000255,848
2016523,841210,000207,90050,00050,000276,2532,423,950(1,105,956)400,000400,00060,0009,892
2017369,016215,000320,453783,650120,819130,711
2018191,609185,000319,114779,350(83,627)47,084
2019185,966185,000317,776428,350260,392307,476
2020173,937185,000316,437430,650244,724552,199
2021167,414190,000315,098425,825246,687798,886
2022162,088185,000319,009428,750237,3471,036,233
2023156,762426,300(269,538)766,695
2024151,436151,436918,132
2025146,111146,1111,064,242
2026140,785140,7851,205,027
2027128,461128,4611,333,488
2028---
3,631,006 1,770,000 647,400 854,540 534,876 150,000 2,739,796 11,467,225 (1,139,607)990,000 990,000 180,000
Fund313-2007AGOBalance
YearAssessOrigLevyWrightSanSewAc.StormAc.WaterAc.TIFDebtServiceDifferenceWaterUt.SewageUt.AddlLevy 133,311$
2014122,022$420,000$735,600$(193,578)$160,000$99,733
2015117,269420,000730,400(193,131)160,00066,602
2016112,515420,000729,300(196,785)160,00029,817
2017107,762420,000663,500(135,738)160,00054,078
201839,837420,000663,000(203,163)160,00010,915
201937,82837,82848,744
202036,25436,25484,998
202134,68034,680119,678
202233,10633,106152,783
2023838838153,621
2024798798154,420
2025759759155,178
2026--155,178
2027--155,178
2028--155,178
643,667 2,100,000 -----3,521,800 (778,133)--800,000
Fund317-2010AGO Balance Balance
YearAssessOrigLevyWrightSanSewAc.StormAc.WaterAc.TIFDebtServiceDifferenceWaterUt.SewageUt.AddlLevy 663,377$
201457,354$-$58,285$360,150$(244,511)$51,000$128,000$597,866
201555,574-58,285302,399(188,540)51,000128,000588,325
201653,011-58,285304,050(192,754)51,000128,000574,571
201751,26258,285304,617(195,070)50,000429,501
201849,51458,285299,324(191,525)55,000292,976
201947,76558,285298,356(192,306)200,000300,670
202046,01658,285301,653(197,352)200,000303,318
20214,196304,050(299,854)3,464
20222,9522,9526,415
20232,8502,8509,265
20242,7482,74812,013
20252,6462,64614,659
2026--14,659
2027--14,659
2028--14,659
375,886 ---407,995 --2,474,599 (1,690,718)153,000 384,000 505,000
Fund315-2008AGOBalance
YearAssessOrigLevyWrightSanSewAc.StormAc.WaterAc.TIFDebtServiceDifferenceWaterUt.SewageUt.AddlLevy 565,463
2014-500,000-----1,049,193(549,193)$450,000466,270
2015-500,000-----1,048,542(548,542)450,000367,728
2016-500,000-----1,048,854(548,854)450,000268,874
2017-500,000-----1,049,078(549,078)450,000169,796
2018-500,000-----1,049,163(549,163)450,00070,633
2019-------
2020-------
2021-------
2022-------
2023-------
2024-------
2025-------
2026-------
2027-------
2028-------
-2,500,000 -----5,244,830 (2,744,830)-2,250,000 -
FundSummaryBalance
YearAssessOrigLevyWrightSanSewAc.StormAc.WaterAc.TIFDebtServiceDifferenceWaterUt.SewageUt.AddlLevy 1,675,246$
2014756,617$1,125,000$223,700$754,540$324,785$50,000$278,353$5,025,093$(1,512,098)$251,000$778,000$220,000$1,412,148
2015729,1821,130,000215,80050,000326,66150,000277,3034,541,591(1,762,645)441,000968,000220,0001,278,503
2016689,3671,130,000207,90050,00058,28550,000276,2534,506,154(2,044,349)451,000978,000220,000883,154
2017528,0401,135,000--58,285-320,4532,800,845(759,067)-450,000210,000784,086
2018280,9601,105,000--58,285-319,1142,790,837(1,027,478)-450,000215,000421,608
2019271,559185,000--58,285-317,776726,706105,914--200,000727,522
2020256,207185,000--58,285-316,437732,30383,626--200,0001,011,148
2021206,289190,000----315,098729,875(18,488)---992,661
2022198,145185,000----319,009428,750273,404---1,266,065
2023160,450------426,300(265,850)---1,000,214
2024154,983-------154,983---1,155,197
2025149,516-------149,516---1,304,713
2026140,785-------140,785---1,445,498
2027128,461-------128,461---1,573,959
2028------------1,573,959
4,650,560 6,370,000 647,400 854,540 942,871 150,000 2,739,796 22,708,454 (6,353,287)1,143,000 3,624,000 1,485,000
CityCouncilAgenda:09/09/2013
1
9.ConsiderationofadoptingcommunicationgoalsfortheCityofMonticello (RL/AS)
A.REFERENCEANDBACKGROUND:
Communicationisacentral,albeitbasic,aspectofanyorganization.TheCityof
Monticelloencompassesavarietyofdepartmentswithadesireandresponsibilityto
communicatewitheachotherandwiththegeneralpublic.Tothisend,eachdepartment
reliesonamultitudeofresourcestoreachtheirintendedaudienceswithspecific
messages.However,thereiscurrentlynounifiedstructureguidingcommunicationforthe
City.Asaresult,communicationisapproachedbyeachdepartmentindependently,and
resourcesarethoughtofasindividualtoolsratherthanintegratedpartsofawhole.
WhiletheCitycancertainlycommunicateadequatelyinthistypeofenvironment,amore
efficientandeffectivewaytoapproachcommunicationistoestablishaunifiedpurpose
toguidefuturemessages.Thiscanbedonemostsimplythroughthecreationof
communicationgoals,ashortseriesofobjectivesforstafftoutilizeastheycommunicate
withtheiraudiences.
Ifestablished,communicationgoalshavethepotentialtoyieldseveralbenefits.Initially,
andmostimportantly,communicationgoalsestablishasharedpurpose-theknowledge
thateachmessagecommunicatedfitsintoalargerplan.Asharedpurposeprovidesunity
andconsistencytoCitycommunications.Despitethewidevarietyofdepartmentsand
staffmembersresponsibleforcommunications,thegoalsensuretherewillbe
commonalitiesrunningthroughthemessagesthatwillhelpthepublicidentifytheCityof
Monticelloasthesource.
Inadditiontoprovidingconsistencyandunitythroughasharedpurpose,the
communicationgoalswillhelpCitystaffmembersevaluatecurrentandfutureresources.
Thecentraltenetofcommunicationistofindthemosteffectivewaytoreachan
audience;however,toaccomplishthis,theCityofMonticellomustdesignateawayto
measurethesuccessofcommunicationtools.Thecommunicationgoalscanactasthe
necessarymeasurementtool.
First,thegoalscanbeusedtoevaluatecurrentcommunicationresourcestoseewhichare
mostsuccessful.Thosetoolswhichdonotmeetthecriteriawillberedesignedor
discarded,redundancieswillberemoved,andoverallcommunicationswillbecomemore
efficient,savinginbothlaborandmaterialscostresources.Secondly,thecommunication
goalscanbeusedtoevaluatepotentialcommunicationtools.Beforecommittingtoan
additionalcommunicationresource,staffcanusethegoalstodeterminewhetherthetool
adequatelymeetstheneedsoftheCity.
Oncecommunicationresourceshavebeenevaluated,thegoalscanalsohelpstaffmore
purposefullyplantheircommunications.Theycanusetheknowledgegleanedfromthe
evaluationstodecidewhichresourcesaremostadvantageoustospecificmessages,and
theycanbemoreintentionalinchoosingthebestwaytoreleaseinformation.Thegoals
alsoaffordanadditionaltooltohelpstaffcrafttheirmessages.Boththedesignandthe
contentofcommunicationscanbemosteffectivelycreatedwiththepurposeprovidedby
thegoals.Byhelpingstaffdecidewhichresourcetouseandhowtobestcreatetheir
CityCouncilAgenda:09/09/2013
2
communications,thegoalsenhancetheplanningstageofcommunicationandgivegreater
assurancethatstaffwillachievetheirdesiredresults.
Finally,communicationgoalsofferawayfortheCityofMonticellotoincreaseits
transparency.AstheCityusesthegoalstobetterplanitscommunications,itwillalsobe
abletoshareitsgoalswiththepublicontheCitywebsite.Interestedpartiesandcasual
visitorstothewebsitewillbeabletoseewhatcriteriaareguidingcommunicationsfrom
Citystaff.
Ultimately,theestablishmentofcommunicationgoalshasthepotentialtoenhancethe
communicationstructureoftheCity.Eachdepartmentwillretaintheabilityto
communicatewiththeirspecificaudiencesastheyseefit,buttherewillbeagreatersense
ofsharedpurposeandunitymovingforward.Communicationresourceswillhopefullybe
usedmoreeffectively,andfutureresourceswillbeaddedwithintention.
A1.BudgetImpact:Thereshouldbenobudgetimpactfromadoptingthe
communicationgoals.
A2.StaffWorkloadImpact:Adoptingthecommunicationgoalsshouldhavea
positiveimpactonstaffworkload.Anyworktoevaluatecommunication
resourceswillbecompletedbytheCommunicationsCoordinatoraslistedinthe
position’sjobdescription;allotherCitystaffshouldseethegoalshelpthem
communicatemoreefficiently.
B.ALTERNATIVEACTIONS:
1.Motiontoadoptthecommunicationgoalsforthecityaspresented.
2.Motiontodenytheadoptionofcommunicationgoals.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Thegoalswerewrittenwithinputfromseveral
departmentsandreflecttheoveralldirectionofCitycommunications.Theyestablisha
unifiedpurposewhileallowingeachdepartmenttocontinuetomeettheirindividual
communicationneeds.Thecurrentgoalsarealsoappropriateforreleasetothepublic.
D.SUPPORTINGDATA:
ListofCommunicationGoalsfortheCityofMonticello
CityCommunicationResourcesChart
CommunicationGoals
Inform citizenswithaccessibleinformationthateducatesthemabout
issues,projects,andplansinMonticello;familiarizesthemwithlocal
governingbodies;andconnectsthemtolocalservices.
Engage citizensbybeingapproachable,responsive,andseekingpublic
input.Makeengagementconvenientforcitizensbyofferingavarietyof
formatsandusingcurrenttechnology.
Encourage citizenstofeelconnectedtotheircommunity,investedin
theircity,andunitedwiththeirneighbors.
Inspire citizenstoparticipatewiththeirlocalgovernmentand
communityinordertopositivelyinfluencethefutureofMonticello.
Highlight theparticipationofcitizensandlocalgovernmentinthe
community.
*****************************************************************************
ADOPTEDBY theMonticelloCityCouncilthis9th dayofSeptember,2013.
CITYOFMONTICELLO
____________________________________
ClintHerbst,Mayor
ATTEST:
_______________________________
JeffO’Neill,CityAdministrator
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CityCouncilAgenda:9/09/13
1
10.ConsiderationofadoptingOrdinance#582approvingazoningtextamendmentto
Title10,MonticelloZoningOrdinance,Section4.13(E)addingWireless
TelecommunicationsServiceAntennaeandAntennaSupportStructuresas
accessoryusesonpubliclyownedpropertybyConditionalUsePermit,approvinga
ConditionalUsePermitforantennasupportstructureinaR-2(SingleandTwo-
FamilyResidential)District,andapprovingaConditionalUsePermitforco-
locationofawirelesstelecommunicationserviceantenna.Applicant:Cityof
MonticelloandVerizonWireless (NAC)
A.REFERENCE&BACKGROUND:
Property:909GolfCourseRoad
LegalDescription:Lengthlylegal(refertoapplicationmaterials)
PlanningCaseNumber:2013-026
Request(s):Amendmentrelatedtowirelesstelecommunicationservice
antennaeandsupportstructurerequirementsand
ConditionalUsePermittoallowanantennasupport
structuregreaterthan35feetinheightinanR-2,Singleand
Two-FamilyResidenceDistrict.TwoConditionalUse
Permitsundertheproposedordinance–onefor
constructionofanantennasupportstructure(tower)anda
secondCUPfortheco-locationofanantennaarrayfora
separateuser(VerizonWireless)ontheproposedtower.
DeadlineforDecision:October6.2013(60days)
LandUseDesignation:PlacestoLive
ZoningDesignation:R-2,SingleandTwo-FamilyResidenceDistrict
Thepurposeofthe"R-2"SingleandTwo-family
ResidentialDistrictistoprovideforlowtomoderate
densityoneandtwounitdwellingsanddirectlyrelated
complementaryuses.
CurrentSiteUse:ThesubjectsiteiscurrentlyoccupiedbytheCityof
Monticello’spublicworksfacility.
SurroundingLandUses:
North:Institutional(PinewoodElementaryschool),zonedA-O,
AgriculturalOpenSpace
CityCouncilAgenda:9/09/13
2
South:Singlefamilyresidential,zonedR-2,SingleandTwo-
familyResidential
East:Twofamilyresidential,zonedR-2,SingleandTwo-family
Residential
West:Mediumdensityresidential,zonedR-3,MediumDensity
Residential
ProjectDescription:TheCityofMonticellowishestoerecta199foothigh
antennasupportstructure(tower)uponitspublicworks
facilitysitelocatedat909GolfCourseRoad.Thestructure
istobeamonopoledesign.Antennaaffixedtothesupport
structurewillbeusedforpublic/quasi-publicpurposes
includingpublicsafetycommunications,the“Fibernet”
project,andtoprovideleasespacetoprivatewireless
communicationcompanies(initiallyforVerizonWireless).
ThesiteiszonedR-2,SingleandTwo-FamilyResidential
whichpresentlydoesnotmakeanallowanceforwireless
telecommunicationsantennasupportstructures.
Toaccommodatetherequest,threeseparateapprovalsare
necessary.First,theCityZoningOrdinancemustbe
amendedtoallowantennasupportstructuresupon
residentiallyzonedpropertieswhicharedevotedto
governmentaluses(subjecttovariousconditions).
Secondly,aconditionalusepermitwhichisspecifictothe
constructionofthetoweronthesubjectpropertymustbe
processedandapproved.Finally,aconditionalusepermit
mustbeissuedforVerizon’soccupancyonthetower.
PlanningCommissionRecommendation:
ThePlanningCommissionconsideredtheseitemsattheirregularmeetingonSeptember
3,2013.Atthepublichearingheldasapartofthereview,thereweretwoneighboring
propertyownerspresent,oneofwhichexpressedoppositiontotheconceptdueto
potentialimpactsandsafety,andtheotherwhoexpressedsupportbasedonhisbeliefthat
theCitywouldbeabletomanagetheproposedprojectinapositivemannerbasedonpast
experiencewiththeCityandPublicWorkssite.
TheCommissiondiscussedthevariousaspectsoftheproposal,notingprimarilythatthe
tallertowerwouldhelptominimizetheprospectofothertowerslocatingintheareafor
wirelessservicessincetheywouldbeabletoco-locateontheproposedCitytower.The
CommissionalsonotedthattheCityandotherpublicserviceswouldbeabletolocateon
thetower,providingapotentialbenefittothecommunityforcommunicationsandpublic
safety.
CityCouncilAgenda:9/09/13
3
FollowingadiscussionoftheamendmentandeachofthetwoConditionalUsePermits,
theCommissionvotedtorecommendeachofthethreeapplicationsforapproval.The
voteoneachofthethreeapplicationswas4-1infavor,withthe“no”votebeingcastin
oppositiontotheideaofplacingsuchtowersinresidentialareas.TheExhibitZ
conditionswereaddedtothePlanningCommission’srecommendationsoneachofthe
twoConditionalUsePermits.
OrdinanceRequirements:Presently,antennasupportstructures forwireless
telecommunicationsarenotallowedintheCity’sresidentialzoningdistricts.The
proposedamendmentwouldmakeanallowanceforsuchstructuresonresidentiallyzoned
property(specifically,theR-2zoningdistrict)butonlyifsuchpropertyisdevotedtoa
“public”use.
Aspartofsuchamendment,itisalsoimportanttoincludereasonableparametersonsuch
anallowanceaswellasprovideanopportunityforpublicinput.Inthisregard,support
structureheightsabovethedistrictlimit(35feet)areproposedtobesubjectto
conditionalusepermitprocessing.
Oncethemechanismtoprocesstherequestiscreated,conditionalusepermitsapplicable
tothesubjectpropertycouldthenbeprocessed.
ORDINANCEAMENDMENT
TelecommunicationtowersandantennaeareregulatedbySection4.13oftheZoning
Ordinance.Inthisregard,theintentofsuchprovisionsisasfollows:
(1)Minimizeadversevisualeffectsoftowersthroughcarefuldesign,landscaping,and
sitingstandards.
(2)Avoidpotentialdamagetoadjacentpropertiesfromtowerfailureandweatherrelated
occurrencesthroughstructuralstandardsandsetbackrequirements;
(3)Maximizetheuseofexistingandapprovedtowersandbuildingstoaccommodate
newtelecommunicationantennasinordertoreducethenumberoftowersneededto
servethecommunity;
(4)Utilizebusiness,industrialandpublicland,buildingsandstructuresfor
telecommunicationswheneverpossibleand/orappropriate;
(5)Providefortheappropriatelocationanddevelopmentoftowersandantennasto
accommodatethecommunicationneedsoftheresidentsandbusinesseswithinthe
CityofMonticello;
Tomakeanallowancefortheproposedantennasupportstructure(tower),Section
4.13(E)oftheOrdinanceaddressingwirelesstelecommunicationsserviceantennae
supportstructuresneedstobeamended.Inthisregard,thefollowinglanguage(toallow
CityCouncilAgenda:9/09/13
4
suchstructuresuponresidentiallyzoningpropertieswhicharedevotedtopublicuses)is
proposed:
b.Supportstructuresforpersonalwirelessserviceantennashallbeconsidereda
permittedaccessoryuseuponresidentiallyzonedlotsoccupiedbygovernmental
uses,subjecttothefollowingprovisions:
(i)Thesiteuponwhichtheantennasupportstructureislocatedis
occupiedbyaprincipalstructure.
(ii)Antennasupportstructureswhichexceedthemaximumheight
requirementsoftheresidentialzoningdistrictinwhichtheantenna
supportstructureislocatedshallbeallowedonlybyconditionaluse
permit.
(iii)Innocaseshallanantennasupportstructureexceedonehundred
ninetynine(199)feetasmeasuredfromthenaturalgradeatthe
locationofthestructure.
(iv)Anyantennasupportstructureshallbedesignedtoaccommodate
theco-locationofotherantennaarrays.
(v)Anyfreestandingantennasupportstructureshallbeofmonopole
design.
(vi)Allfreestandingantennasupportstructuresforpersonalwireless
servicesshallbetreatedwithagalvanizedlight-greycolor.
(vii)TheprovisionsofSection4.13(F)ofthisChapteraresatisfied.
Asnotedabove,theproposedamendmentwouldestablishwirelessserviceantenna
supportstructuresasapermitteduseuponR-2zonedpropertieswhicharedevotedto
publicuses.Whentheoriginalpersonalwirelessantenna/towerregulationswerewritten,
theobjectiveforsuchtowerswastorestrictthemtocommercialandindustriallocations
intheCity,withtheassumptionthatvisualimpactsofthesetowerswouldnotbe
compatiblewithresidentialareas.
Thetendencyintowerregulationistypicallyoneoffewer,buttallertowers-withthe
understandingthatsuchtowerswouldbeabletoprovideservicetolargerareasofthe
communityandthroughco-locationofseveralprovides–asopposedtomore,butshorter
towers–withtheexpectationthatshortertowerswouldhavelessnegativevisualimpacts
onneighborhoods,eventhoughtherewouldneedtobemoresuchtowerstoprovide
competitivecoverage.
Tocomplywiththisgoal,theCityprohibitedtowersintheresidentialdistricts,limited
themto75feetinthecommercialdistricts,andcappedthemat150feetinindustrial
CityCouncilAgenda:9/09/13
5
areas.TheproposedtowerexceedstheCity’spreviousheightmaximum,andwould
introducetowersintotheresidentialareasofthecommunityforthefirsttime.
Toaddresspotentialcompatibilityconcerns,theproposedordinancelimitsthepotential
locationstopublicpropertywithintheR-2zoningdistrict.WhiletheCityorother
governmentalunitsmaymakegreatereffortstoensurescreeningofgroundequipment
andotherlocationalaspects,itisclearthatthetallertowerswillbevisibletolargeareas
oftheimmediateresidentialneighborhood.Asaproceduralrequirement,theordinance
wouldestablishtowerswhichexceedtheapplicabledistrictheightlimit(35feetintheR-
2)onlybyconditionalusepermitprocessing.
The199footmaximumheightlimitisdesignedtoavoidFAArequirementsforlighting
ofthetopofthetower,whilemaximizingthepossibletenantsonthetower,thuslimiting
theproliferationofnewtowersinthearea.
CONDITIONALUSEPERMITS:1.AntennaSupportStructure
2.VerizonWirelessCo-location
Theprecedingamendmentwouldestablishthemeansbywhichtheproposedantenna
supportstructuremaybelocateduponresidentiallyzonedpropertieswhicharedevotedto
governmentaluses.Ifapproved,conditionalusepermitsspecifictothesubjectproperty
mustthenbeprocessedforthetower,andfortheproposeduser.
CUPEvaluationCriteria
AccordingtoSection2.4(D)(4)(a)oftheZoningOrdinance,approvalofaconditional
usepermitapplicationrequiresthattheCityfindthatconditionscanbeestablishedto
ensurethatacertainsetofcriteriawillbemet.Thefollowingisalistingofthe
conditionalusepermitcriteria:
(i)Theconditionalusewillnotsubstantiallydiminishorimpairproperty
valueswithintheimmediatevicinityofthesubjectproperty;
StaffComment–therehavebeenvariousstudiesoftheimpactof
telecommunicationstowersonpropertyvalues.Mostareinconclusiveat
best,balancinglocalpropertyownerperceptionwithenhanced
telecommunicationsservicesinthearea.Forthefewthatshownegative
valueimpacts,thestudiesprimarilyrelyonperceivedvalueandvisual
impact,ratherthanharddata,thus,itisdifficulttorelyonthisfactor
solelyforsupportoropposition.
(ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,
orwelfareofpersonsresidingorworkingneartheuse;
StaffComment-thetowerwillbeengineeredtomeetrequiredsafety
loadsandsimilarengineeringstandards,andshouldnotcreatethreatsto
healthorsafety.
CityCouncilAgenda:9/09/13
6
(iii)Theconditionalusewillnotimpedethenormalandorderlydevelopment
ofsurroundingpropertyforpermittedusespredominantinthearea;
StaffComment–thereisnoevidencethatthetowerwoulddisruptorderly
developmentofthesurroundingproperty.Occasionally,concerned
neighborswillraiseissuesoffrequencyinterference,however,the
bandwidthandrangearecloselyregulatedbytheFCC,andshouldnotbe
anissue.
(iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesor
roads,andadequatesanitaryfacilitiesareprovided;
StaffComment–thereshouldbenoimpactonutilities,infrastructure,or
similarrelatedfacilities.Followingconstructionofthetower,theoperator
tenants(initially,VerizonWireless)arelikelytovisitthesiteinfrequently
formaintenance.Formostofeachmonth,thesitewillbeunoccupied.
(v)Theconditionalusecanprovideadequateparkingandloadingspaces,
andallstorageonthesitecanbedoneinconformancewithCitycode
requirements;
StaffComment–therewillbenoextraordinaryimpactsonthepublic
workssite,andthetowerhasbeensitedtoavoidexistingimprovementsin
thefareastcornerofthesite–anotherwisegenerallyunusablelocation.
Thecarrierequipmentwillbeinstalledinweather-proofequipment
cabinetswithinasecurefencedenclosure.
(vi)Theconditionalusewillnotresultinanynuisanceincludingbutnot
limitedtoodor,noise,orsightpollution;
StaffComment-thisissuewillrequireafindingthat,contrarytoprevious
ordinancelanguage,thetowerwillnothavenuisancevisualimpacts.As
noted,theseimpactshavebeenreportedinsomestudies,althoughnotwith
quantifiablevalueimpacts.Thisspecificrequirement,however,doesnot
requirethatthevisualimpactsdiminishvalue,onlythattheydon’tcreatea
nuisance.
(vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuch
aswoodlands,wetlands,andshorelines;andallerosionwillbeproperly
controlled;
StaffComment–nonaturalfeatureswillbeimpactedbytheproposed
tower.
(viii)Theconditionalusewilladheretoanyapplicableadditionalcriteria
outlinedinChapter5oftheOrdinancefortheproposeduse.
CityCouncilAgenda:9/09/13
7
StaffComment-Whilevalueimpactscannotbeverified,theprimary
concernthattheCitywillneedtoaddressisthepotentialvisualnuisance
issuewiththetower,particularlyattheproposedheight,couldhaveina
residentialarea.Althoughthesiteinquestionispublic,theneighborhood
isdominatedbyresidentialusesinthreedirections.Whilesuchtowersare
visuallyintrusiveinitially,somesupportersarguethattheybecome“part
ofthelandscape”overtime.Thereisnodefinitivethresholdfor
determiningwhetherthevisualimpactrisestothelevelof“nuisance”–
thePlanningCommissionand/orCouncilwillneedtoconsiderthe
evidenceandmakeasolidfindinginthisregard.
AntennaStandards
Inadditiontothe standardsincludedintheproposedOrdinanceamendment,numerous
generalizedstandardsapplytotheproposedantennasupportstructureasprovidedin
Section4.13(E).Theseareaddressedbelow:
SeparationDistance.AccordingtotheOrdinance,nonewfreestandingantennasupport
structuremaybelocatedwithinonemileofanyexistingfreestandingantennasupport
structure.AccordingtotheinformationprovidedbyVerizonWireless,thenearest
freestandingantennatowerofsufficientheightislocatedinexcessoftwomileseastof
thesubjectsite.Theneedforenhancedwirelesscoverageinthesubjectareaappearsto
bedocumentedthroughVerizon’scall/serviceanalysisdata.Thus,theseparation
distancerequirementoftheOrdinancehasbeensatisfied.
Co-Location.TheOrdinanceencouragestheco-locationoffreestandingantennaswhen
opportunitiesexist.Inthisregard,theOrdinancestatesthatnonewfreestandingantenna
supportstructureistobeapprovedwhenaco-locationopportunityexistswithinone-half
mileoftheproposedstructurelocation.
Asnoted,noantennasupportstructuresofaheightnecessarytoaccommodatereasonable
antennafunctioningarelocatedwithintwomilesofthesubjectsite.Thus,aco-location
opportunitydoesnotexistwithintheCityatthepresenttime.
SupportStructureHeight.Theantennasupportstructureisproposedtomeasure199feet
inheight.Inresponse,thedraftZoningOrdinanceamendmentreferencesamaximum
199footstructureheightallowance.Tobenotedisthatamaximumheightrequirement
of75feetcurrentlyappliesintheCity’scommercialzoningdistrictsanda150foot
requirementisappliedinindustrialzoningdistricts.Inthisregard,theproposedantenna
supportstructureheightallowanceisgreaterthanthatpresentlyallowedelsewhereinthe
City.
Theacceptabilityoftheproposedstructureheightisconsideredapolicymattertobe
determinedbyCityOfficials.
CityCouncilAgenda:9/09/13
8
SupportStructureAppearance.AccordingtotheOrdinance,antennasupportstructures
mustbefinishedalight-greyorgalvanizedcolor.AsaconditionofCUPapproval,the
submittedtowerelevationshouldbemodifiedtospecifytowercolor.
Setbacks.AccordingtotheOrdinance,antennasupportstructuresandanyappurtenant
structuresmustcomplywiththeminimumsetbackrequirementsofthedistrictinwhich
theproposedstructureistobelocated,orthedistancedeterminedasthefallzoneofthe
structurebyalicensedprofessionalengineer,whicheverisgreater.Theexisting
Ordinancefurthernotesthatnofreestandingantennasupportstructuremaybe
locatedwithin250feetofanexistingresidence.
Asshownonthesiteplan,thesupportstructureisproposedtobelocated57feetfromthe
southlotlineand31feetfromthenortheastlotline.
Informationrelatedtothesupportstructurefallzoneandseparationdistancefromnearby
dwellingshasnotbeenprovided.Fromaerialphotography,itwouldappearthatthe
proposedtowerwouldbewithin150feetorsoofresidentialpropertysouthofthe
proposedsite.Thus,languageisincludedwiththeamendmentthatwouldexempttowers
onpublicpropertyfromthisprovision.
Withregardtofallzone,itisageneraldesignstandardthatsuchtowersare(1)
engineeredtowithstandenvironmentalconditionsthatprecludethepossibilityofafall,
and(2)inanyevent,aredesignedtocollapseonthemselves,ratherthanthreaten
adjoiningproperty.Itisexpectedthattheproposedtowerwillmeetthesestandards.
DesignandConstruction.AsaconditionofCUPapproval,thefollowingdesignand
constructionstandards,asprovidedbytheSection4.13(F)oftheOrdinance,shouldbe
satisfied:
(a)Noadvertisingoridentificationofanykindintendedtobevisiblefromthe
groundorotherstructuresispermitted,exceptapplicablewarningand
equipmentinformationsignagerequiredbythemanufacturerorbyFederal,
State,orlocalauthorities.
(b)Allantennae,antennasupportstructures,andaccessorystructuresshallbein
compliancewithallCityandStateBuildingCodes,asapplicable,andshall
obtainallnecessarypermits.
(c)Structuredesign,mountingandinstallationoftheantennaandantennasupport
structureshallbeincompliancewiththemanufacture’sspecifications,and
installationplansshallbeapprovedandcertifiedbyalicensedprofessional
engineer.
(d)Antennasupportstructuresandantennaeshallbegroundedforprotection
againstadirectstrikebylightningandshallcomply,astoelectricalwiring
andconnections,withallapplicableprovisionsofallStateCodes.
CityCouncilAgenda:9/09/13
9
(e)Alltransmitting,receivingandswitchingequipmentshallbehousedwithina
structureorcabinetwheneverpossibleandshalladheretothefollowing:
(i)Ifanewtoweraccessorybuildingisnecessarytohousesuchequipment,
itshallbearchitecturallydesignedtoblendinwiththesurroundingenvironment,
andshallbescreenedfromviewbylandscapingasdeemednecessarybytheCity
Council.
(ii)Alltransmitting,receivingandswitchingequipmentshallbehousedwithina
structureorcabinet.Suchstructureshallbearchitecturallydesignedtoblendin
withthesurroundingenvironment,andshallbescreenedfromviewby
landscapingconsistentwiththescreeningandlandscapingrequirementsofthe
MonticelloZoningOrdinance.
(iii)Antennasupportstructureslocatedwithin1000’feetoftheFiberNet
MonticelloCo-LocationBuildingshallberequiredtolocatealltransmitting,
receivingandswitchingequipmentwithintheFiberNetMonticelloCo-Location.
EquipmentBuildings.Asshownonthesiteplan,threeequipmentbuildingshavebeen
proposedatthebaseoftheantennasupportstructure.Allthebuildingsmeasure360
squarefeet(12’x30’)insize.Structureheightandfinishmaterialshavenothowever,
beenspecified.AsaconditionofCUPapproval,theproposedheightandfinishmaterials
oftheequipmentbuildingsshouldbespecified.
Fencing.Thebaseofthesupportstructure,includingthethreeequipmentbuildings,is
proposedtobeenclosedviaachainlink/barbedwirefence(accessedfromthenorthwest
viaaswinggate).AsaconditionofCUPapproval,thefenceheightandanysecurity
measuresonthefenceshouldbenoted.
Landscaping/Screening.Asnotedpreviously,alltransmitting,receivingandswitching
equipmentmustbescreenedfromviewbylandscapingconsistentwiththescreeningand
landscapingrequirementsoftheOrdinance.Asshownonthesiteplan,thesupport
structureareawillbescreenedonthesouthandnortheastbyrowsofexistingconiferous
treeplantings.Suchtreesmeasureapproximatelytwentytothirtyfeetinheightandare
consideredanacceptableyear-roundscreen.
GradingandDrainage.Asrequired,asitegradingplanhasbeensubmittedforreview.
SuchplanshouldbesubjecttoreviewandrecommendationbytheCityEngineer.
B.ALTERNATIVEACTIONS:
ThePlanningCommissionrecommendsapprovalofAlternative1foreachofthedecisions
listed.
A.Decision1:ZoningOrdinanceAmendment
CityCouncilAgenda:9/09/13
10
1.MotiontoadoptOrdinanceNo.582amendingthezoningordinancetoallow
antennasupportstructuresuponR-2zonedpropertieswhicharedevotedtopublic
uses(subjecttovariousconditions),basedonfindingsinPlanningCommission
Resolution2013-066,andtoadoptSummaryOrdinanceNo.582Afor
publication.
ItshouldbenotedthatapprovaloftheSummaryOrdinancerequiresa4/5th vote
ofapprovalbyCouncil.
2.MotiontodenyOrdinanceNo.582amendingthezoningordinancetoallow
antennasupportstructuresuponresidentiallyzonedpropertieswhicharedevoted
togovernmentaluses(subjecttovariousconditions),basedonfindingstobe
madebytheCityCouncil.
3.MotiontotableactionontherequestedZoningOrdinanceAmendment,pending
textmodificationsassuggestedbyCouncildiscussion.
B.Decision2:ConditionalUsePermitforanantennasupportstructureat909
GolfCourseRoad(MonticelloPublicWorksproperty)intheR-2district
1.MotiontoapproveaConditionalUsePermitforanantennasupportstructure,
contingentoncompliancewiththoseconditionsspecifiedinExhibitZ,basedon
findingsinPlanningCommissionResolution2013-067.
2.MotiontodenytheConditionalUsePermitforanantennasupportstructure,
basedonfindingstobemadebytheCityCouncil.
3.Motiontotableactionontheconditionalusepermitrequest,pendingadditional
informationasidentifiedbytheCityCouncil.
C.Decision3:ConditionalUsePermitforaco-locationofpersonalwireless
servicesequipmentonatowerat909GolfCourseRoadforVerizon
Wireless.
1.MotiontoapprovetheConditionalUsePermitforanantennaco-location,
contingentoncompliancewiththoseconditionsspecifiedinExhibitZ,basedon
findingsinPlanningCommissionResolution2013-068.
2.MotiontodenytheConditionalUsePermitforanantennaco-location,basedon
findingstobemadebytheCityCouncil.
3.Motiontotableactionontheconditionalusepermitrequest,pendingadditional
informationasidentifiedbytheCityCouncil.
CityCouncilAgenda:9/09/13
11
C.STAFFRECOMMENDATION:
Asnotedpreviously,thePlanningCommissionrecommendedapprovalofeachofthe
threeapplications,includingtheamendmentat199feetasproposed,andtheConditional
UsePermitswiththeattachedExhibitZconditions.TheCommissionfoundthatthe
singlelargertowerwaspreferabletothepotentialformorebutshortertowersinthe
future.
PlanningstaffbelievesthattheamendmenttoallowantennasupportstructuresuponR-2
zonedpropertiesraisespolicyandneighborhoodimpactissueswhichhavehistorically
resultedinaprohibitionofsuchtowersinresidentialareas.Asnotedinthereport,even
forcommercialorindustrialtowers(whicharenomorethan75feetor150feet,
respectively),thecurrentordinanceestablishesa250’requiredseparation.
Ifsuchtowersaretobeintroducedintoresidentialdistricts,concernexistsinregardto
theproposed199feetsupportstructureheightallowance.Adecisionregardingthe
acceptabilityoftheproposedsupportstructureheight(inresidentialzoningdistricts
occupiedbypublicuses)isconsideredapolicymattertobedeterminedbyCityOfficials.
Assuch,staffrecommendsthatiftowersaretobeintroducedintoresidentialareasofthe
City,aheightlimitcomparabletothatestablishedforcompetitivecommercialor
industriallocationsisadopted.Theeffectoftheproposedordinancecouldresultintower
applicationsthatactuallyseekoutpublic/residentialproperty,ratherthanavoidthose
areasascurrentordinanceisdesignedtodo.
Nonetheless,thecombinedeffectsofthevariousprovisionsofthezoningordinance
shouldminimizethepotentiallocationsintheCity.BetweentheR-2zonedareas,a
requirementthatthepropertybeputtopublicuse,andtheone-mileseparation
requirement,therewouldnotappeartobeotherpotentiallocationsthatwouldmeetallof
therequirementsforlocation.PinewoodElementarySchooliswithintheonemile
spacingoftheproposedtower,andiszonedA-O;themiddleschooliszonedA-Oas
well,andmostofthatpropertyiswithinonemileofanexistingtowerontheBondhus
Toolproperty.TheHighSchoolcampuspropertyalongSchoolBoulevardiszonedR-1.
Thus,theordinanceisquiterestrictiveinpossibleoptionsforfuturelocationsin
residentialareas.
Providedthatcityofficialsfindtheproposedsupportstructureheighttobeacceptable,
staffrecommendsapprovaloftheConditionalUsePermitssubjecttotheconditionslisted
inExhibitZ,assumingthattheproposedordinancewouldaltertheheightandseparation
requirementsfoundincurrentcode.
CityCouncilAgenda:9/09/13
12
D.SUPPORTINGDATA:
A.Ordinance#582
B.SummaryOrdinance#582A
C.PlanningCommissionResolution2013-066(OrdinanceAmendment)
D.PlanningCommissionResolution2013-067(CUPforAntennaSupportStructure)
E.PlanningCommissionResolution2013-068(CUPforVerizonWirelessCo-
location)
F.AerialImage
G.SubjectSiteZoningMap
H.ApplicantNarrative,CityofMonticello
I.TopographicBoundarySurvey
J.ApplicationPackage,including:
i.SitePlan
ii.GradingPlan
iii.SiteElevation
iv.Notes
K.ApplicantNarrative,VerizonWireless
L.CellularCoverageStudy
M.AntennaandTowerDetails
CityCouncilAgenda:9/09/13
13
ExhibitZ–ConditionsofApproval
CityofMonticello-ConditionalUsePermit
1.CityOfficialsfindtheproposedantennasupportstructureheighttobeacceptableand
approvetheZoningOrdinanceAmendmenttoallowantennasupportstructuresupon
residentiallyzonedpropertieswhicharedevotedtogovernmentaluses(subjecttovarious
conditions).
2.Thesubmittedantennasupportstructure(tower)elevationshallbefinishedwithalightgrey
orgalvanizedcolor.
3.CityOfficialsincludeawaiverforresidentiallyzonedtowerstothe250separation
requirementfromresidencesintheOrdinanceamendment.
4.Noadvertisingoridentificationofanykindintendedtobevisiblefromthegroundorother
structuresispermitted,exceptapplicablewarningandequipmentinformationsignage
requiredbythemanufacturerorbyFederal,State,orlocalauthorities.
5.Allantennae,antennasupportstructures,andaccessorystructuresshallbeincompliance
withallCityandStateBuildingCodes,asapplicable,andshallobtainallnecessarypermits.
6.Structuredesign,mountingandinstallationoftheantennaandantennasupportstructureshall
beincompliancewiththemanufacture’sspecifications,andinstallationplansshallbe
approvedandcertifiedbyalicensedprofessionalengineer.
7.Antennasupportstructuresandantennaeshallbegroundedforprotectionagainstadirect
strikebylightningandshallcomply,astoelectricalwiringandconnections,withall
applicableprovisionsofallStateCodes.
8.Alltransmitting,receivingandswitchingequipmentshallbehousedwithinastructureor
cabinetwheneverpossible,andshalladheretothefollowing:
a)Ifanewtoweraccessorybuildingisnecessarytohousesuchequipment,
itshallbearchitecturallydesignedtoblendinwiththesurroundingenvironment,
andshallbescreenedfromviewbylandscapingasdeemednecessarybytheCity
Council.
b)Alltransmitting,receivingandswitchingequipmentshallbehoused
withinastructureorcabinet.Suchstructureshallbearchitecturally
designedtoblendinwiththesurroundingenvironment,andshallbe
screenedfromviewbylandscapingconsistentwiththescreeningand
landscapingrequirementsoftheMonticelloZoningOrdinance.
9.Theheightandfinishmaterialsofproposedequipmentbuildingsshallbespecified.
10.Theheightoftheproposedchainlink/barbedwirefenceshallbespecified.
11.ThesubmittedgradingplanshallbesubjecttoreviewandrecommendationbytheCity
Engineer.
ORDINANCENO.582
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ANORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITYCODE,
KNOWNASTHEZONINGORDINANCE,SECTION4.13(E)-WIRELESS
TELECOMMUNICATIONSSERVICEANTENNAEANDANTENNASUPPORT
STRUCTURES
THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS:
Section1.Section4.13(E)-WirelessTelecommunicationsServiceAntennaeandAntenna
SupportStructuresofTitle10-MonticelloZoningOrdinanceisherebyamended
asfollows(boldedanditalicized):
(E)WirelessTelecommunicationsServiceAntennaeandAntennaSupportStructures
Wirelesstelecommunicationsserviceantennaeandantennasupportstructures,for
thepurposesofthisOrdinance,shallmeananyequipmentnecessarytoprovideor
supportalltypesofwirelesselectroniccommunications,including,butnot
necessarilylimitedto,wireless“cellular”telephone,radio,andinternet
transmissionandreceptioncommunicationsbetweenmobilecommunications
providersandusers,includingpublicsafetycommunications.
(1)WirelessTelecommunicationsServiceAntennae
(a)Co-locationofantennaeforpersonalwirelessservicesshallbea
conditionaluseinallzoningdistrictsonanyexistingconforming
antennasupportstructure.
(2)WirelessTelecommunicationsServiceAntennaeSupportStructures
(a)ExceptasotherwiseallowedbySection4.13(E)(2)(b)below,
Ssupportstructuresforpersonalwirelessserviceantennaeshallbe
allowedasanaccessoryuseonlybyconditionalusepermit,subject
tothefollowingprovisions:
(i)Antennasupportstructuresforpersonalwirelessservices
shallbenogreaterinheightthanthemaximumheight
requirementsofthezoningdistrictinwhichtheantenna
supportstructureislocated,unlessotherwiseallowed
withinthissection.
(ii)Antennasupportstructuresforpersonalwirelessservices
“A-O”zoningdistrict,allresidentialzoningdistrictsand
the“B-1”zoningdistrictshallberequiredtobeattachedto,
ormountedupon,theprincipalbuilding,andshallmatch
saidbuildingincolorandotherdesignfeaturessoasto
minimizevisibility.
ORDINANCENO.582
(iii)Antennasupportstructuresforpersonalwirelessservicesin
the“B-2”,“B-3”and“B-4”zoningdistrictshallbelimited
inheighttoseventyfive(75)feetasmeasuredfromthe
naturalgradeatthelocationofthestructure.
(iv)Antennasupportstructuresforpersonalwirelessservicesin
the“I”,Industrialdistrictsshallbelimitedinheighttoone
hundredfifty(150)feetasmeasuredfromthenaturalgrade
atthelocationofthestructure.
(v)Anyantennasupportstructureshallbedesignedto
accommodatethecolocationofotherantennaarrays.
(vi)Anyfreestandingantennasupportstructureshallbeof
monopoledesign.
(vii)Allfreestandingantennasupportstructuresforpersonal
wirelessservicesshallbepaintedagalvanizedlight-grey
color.
(b)Supportstructuresforpersonalwirelessserviceantennamaybe
allowedasanaccessoryusebyConditionalUsePermiton
residentiallyzonedlotsoccupiedbypublicuses,subjecttothe
followingprovisions:
(i)Thesiteuponwhichtheantennasupportstructureis
locatedisoccupiedbyaprincipalstructure.
(ii)Innocaseshallanantennasupportstructureexceedone
hundredninetynine(199)feetasmeasuredfromthe
naturalgradeatthelocationofthestructure.
(iv)Anyantennasupportstructureshallbedesignedto
accommodatethecolocationofotherantennaarrays.
(v)Anyfreestandingantennasupportstructureshallbeof
monopoledesign.
(vi)Allfreestandingantennasupportstructuresforpersonal
wirelessservicesshallbefinishedwithagalvanizedlight-
greycolor.
(vii)TheprovisionsofSection4.13(F)ofthisChapterare
satisfied.
ORDINANCENO.582
Section2.TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance
aspartoftheOfficialMonticelloCityCode,Title10,ZoningOrdinance,andto
renumberthetablesandchaptersaccordinglyasnecessarytoprovidetheintended
effectofthisOrdinance.TheCityClerkisfurtherdirectedtomakenecessary
correctionstoanyinternalcitationsthatresultfromsaidrenumberingprocess,
providedthatsuchchangesretainthepurposeandintentoftheZoningOrdinance
ashasbeenadopted.
Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand
publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesof
thecompleteZoningOrdinanceareavailableonlineandatMonticelloCityHall.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofSeptember,2013.
CITYOFMONTICELLO
__________________________________
ClintHerbst,Mayor
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
SUMMARYORDINANCENO.582A
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
ASUMMARYORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITY
CODE,KNOWNASTHEZONINGORDINANCE,SECTION4.13(E)-WIRELESS
TELECOMMUNICATIONSSERVICEANTENNAEANDANTENNASUPPORT
STRUCTURES
NOTICEISHEREBYGIVEN that,onSeptember9,2013,OrdinanceNo.582was
adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof
OrdinanceNo.582,thefollowingSummaryOrdinanceNo.582Ahasbeenpreparedfor
publicationasauthorizedbystatelaw.
TheordinanceadoptedbytheCouncilamendsTitle10oftheMonticelloCityCode.The
generalpurposeoftheordinanceamendmentistofurtherdefinesupportstructuresforpersonal
wirelessserviceantennaasanaccessoryusebyConditionalUsePermitwithchangesinthe
followingsections:
4.13(E)(2):WirelessTelecommunicationsServiceAntennaeSupportStructures
Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring
theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite
followingpublication.
APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello,
Minnesota,this9th dayofSeptember,2013.
CITYOFMONTICELLO
ClintHerbst,Mayor
ATTEST:
JeffO’NeillCityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-066
Date:September3,2013ResolutionNo.2013-066
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILADOPTSAN
AMENDMENTTOTHEZONINGORDINANCE,PROVIDINGFORTHE
CONSTRUCTIONANDLOCATIONOFWIRELESSANTENNASUPPORT
FACILITIESONPUBLICPROPERTYINTHER-2ZONINGDISTRICT
WHEREAS,theCityofMonticellofindsthatwirelesscommunicationsareagrowingtechnological
needinthecommunity;and
WHEREAS,additionalfacilitiesarenecessaryforbothcommercialandpubliccommunicationsthat
cannotbeservedbyexistingservicesandequipment;and
WHEREAS,adequatecommunicationsfacilitiescannotbemetbythecurrentzoningregulations
restrictingantennaarraystocommercialorindustrialzoningdistricts;and
WHEREAS,increasedheightofantennasupportstructureswillreducetheneedforadditional
structuresbyprovidingmultipleco-locationopportunitiesontallertowers;and
WHEREAS,well-locatedanddesignedfacilitiesundertheordinancewillenhancetheuseand
accessibilitytowirelesstechnologyinthearea;and
WHEREAS,amendmentstotheordinancewillprovideadequateopportunitiesforpublicreviewof
newproposals,aswellasthemitigationofpotentialnegativeeffectsofsuchfacilities;and
WHEREAS,suchfacilities,properlylocatedanddeveloped,willnotcreatenegativeimpactsforthe
communityorneighborhood;and
WHEREAS,thePlanningCommissionhasconductedapublichearingonSeptember3,2013to
reviewtherequestsandreceivepubliccommentontheamendment;and
WHEREAS,thePlanningCommissionfindsthattheapplicanthasmettherequirementsfor
ComprehensivePlanamendmentandrezoningfoundinthezoningordinance;
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCounciladopttheamendmenttothezoning
ordinanceidentifiedasOrdinanceNo.2013-583.
ADOPTED this3rd dayofSeptember,2013bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-067
Date:September3,2013ResolutionNo.2013-067
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILAPPROVESA
CONDITIONALUSEPERMITFORTHECONSTRUCTIONOFAWIRELESS
TELECOMMUNICATIONSSUPPORTSTRUCTURELOCATEDAT:
909GolfCourseRoad
PID#155500101100
WHEREAS,theCityofMonticellofindsthatwirelesscommunicationsareagrowingtechnological
needinthecommunity;and
WHEREAS,additionalfacilitiesarenecessaryforbothcommercialandpubliccommunicationsthat
cannotbeservedbyexistingservicesandequipment;and
WHEREAS,theproposedantennasupportstructurewillmeettherequirementsofthezoning
ordinanceregulatingsuchfacilities;and
WHEREAS,thelocationofafacilityatthesubjectpropertywillenhancewirelesscommunications
intheareaandthesurroundingcommunity;and
WHEREAS,thefacilitywillaccommodatecontinuingadvancesintechnologyservingthepublic,
bothcommerciallyandthroughpublicapplications;
WHEREAS,thePlanningCommissionhasconductedapublichearingonSeptember3,2013to
reviewtherequestandreceivepubliccommentontheConditionalUsePermit;and
WHEREAS,thePlanningCommissionfindsthattheapplicanthasmettherequirementsfora
ConditionalUsePermitasspecifiedintheapplicablesectionsoftheMonticelloZoningOrdinance;
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCouncilapprovetheConditionalUsePermitfor
a199foottelecommunicationsantennasupportfacilityasproposedbytheCityofMonticello.
ADOPTED this3rd dayofSeptember,2013bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-068
Date:September3,2013ResolutionNo.2013-068
MotionBy:SecondedBy:
ARESOLUTIONRECOMMENDINGTHATTHECITYCOUNCILAPPROVESA
CONDITIONALUSEPERMITFORTHECO-LOCATIONOFAWIRELESS
TELECOMMUNICATIONSANTENNAARRAYFORVERIZONWIRELESS
LOCATEDAT:
909GolfCourseRoad
PID#155500101100
WHEREAS,theCityofMonticellofindsthatwirelesscommunicationsareagrowingtechnological
needinthecommunity;and
WHEREAS,additionalfacilitiesarenecessaryforbothcommercialandpubliccommunicationsthat
cannotbeservedbyexistingservicesandequipment;and
WHEREAS,theapplicantshaveshownaneedforimprovedwirelessservicescoveragethatwould
beservedbytheproposedlocation;and
WHEREAS,thefacilitiesconstructedbytheapplicantswillbeabletomeetallapplicablecodesand
regulations,including,butnotlimitedto,zoning,building,electrical,andothercodes;and
WHEREAS,thefacilitywillmeetallapplicablestateandfederalrequirementsfortheprovisionof
wirelesscommunications;and
WHEREAS,thePlanningCommissionhasconductedapublichearingonSeptember3,2013to
reviewtherequestandreceivepubliccommentontheConditionalUsePermit;and
WHEREAS,thePlanningCommissionfindsthattheapplicanthasmettherequirementsfora
ConditionalUsePermitasspecifiedintheapplicablesectionsoftheMonticelloZoningOrdinance;
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityof
Monticello,Minnesota:
ThePlanningCommissionrecommendsthattheCityCouncilapprovetheConditionalUsePermitfor
VerizonWirelessfortheco-locationofawirelessantennaarray,andassociatedgroundequipment
andotherimprovements,asspecifiedintheplansandspecificationsprovidedtotheCityof
Monticello.
ADOPTED this3rd dayofSeptember,2013bythePlanningCommissionoftheCityof
Monticello,Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
___________________________________
JeffO’Neill,CityAdministrator
Zoning text amendment adding Wireless Telecommunications Service Antennae and Antenna Support Structures as accessory
uses on publicly owned property by Conditional Use Permit, a request for Conditional Use Permit for Antenna Support Structure in an
R-2 (Single and Two-Family Residential) District, and a request for Conditional Use Permit for Co-location of a Wireless
Telecommunication Service Antenna. Applicant: City of Monticello/Verizon Wireless
Lengthy legal, Contact City Hall for description, 901 Golf Course Road, PID # 155500101100
Subject Site
Rationale for Building the Communications Tower
The City of Monticello is considering the construction of a communications tower on land
currently part of the Public Works facility at 909 Golf Course Road. The proposed triangle
section of the property has no other apparent use, but can be efficiently utilized by building the
tower. The purpose of the structure is first and foremost to increase the quality and scope of
wireless communications within the City of Monticello. However, there are additional benefits
that result from the City building and leasing the tower rather than engaging a private developer.
Initially, the tower will positively influence the quality and scope of communication in the area.
Wireless carriers that lease space on the tower will be able to provide better coverage and access
to their fastest networks (4G) to their subscribers. This will encourage other wireless providers
to expand their services in Monticello to remain competitive. With city ownership, other carriers
will find it easier step to co – locate on an existing structure, rather than go through the time and
expense of building their own structure. Thus the construction of the tower will enhance the
service residents, businesses, and visitors receive within the city limits.
While the potential for improved service is significant, the greatest benefits of construction are
gained from City ownership of, and thus control over, the communication tower. This control is
manifested in several advantages. First, the tower creates an additional, low-risk source of
revenue. By building it, the City of Monticello retains the right to collect and control the
distribution of the funds received from leasing agreements on the tower. These new funds will
bolster its income without raising the taxes on the city’s residents and businesses.
Secondly, ownership gives the City additional influence over how communication towers are
developed in Monticello. While towers like the proposed structure are a necessary part of the
landscape in the 21st century, the City has a vested interest in limiting the number of them
looming overhead. By structuring lease agreements to specifically prohibit monopolization of a
single major tenant, the City can attempt to minimize the number of towers within the city limits.
Rather than individual towers for each carrier, several can work from a shared structure, and the
City can secure the continued aesthetic quality of Monticello. The neutrality will also alleviate
concerns of the various wireless carriers being on the same tower.
Next, the City can utilize the tower to effectively prepare for emergency situations. By owning
the tower, the City can stipulate that tenant wireless carriers are connected to back-up generators
that safeguard cell phone reception during emergencies. Historically, crisis situations like
Hurricane Katrina were exacerbated by a lack of cell phone reception in the area, due to the loss
of commercial power. The tower gives the City a way to influence certain wireless providers and
potentially avoid communication problems during disasters. The necessary generators would be
provided by the City, but the cost would be built into the carriers’ tower rental fees.
Finally, The City of Monticello can use the communications tower for the benefit of the
municipally owned telecommunications company, FiberNet Monticello. FiberNet provides
internet, video, and telephone services within the city limits, and the nature of its services makes
it a potential tenant on the tower. City ownership guarantees FiberNet retains access to the tower
at no cost – a savings of over $500 per month when compared to private ownership of the tower.
Primary Uses for the Tower
The value of the communications tower is compellingly illustrated through the multiple uses
possible from this single structure. Initially, the tower provides space for up to three major
wireless providers from the communications industry. Companies can lease space on the
structure and provide improved cell phone service to the Monticello population. The City of
Monticello has already received a letter of intent from Verizon indicating interest in renting
space on the tower for not less than 10 and up to 25 years.
Coupled with better cell phone reception is the potential for city-wide outdoor Wi-Fi. This would
be provided by several wireless antennas attached to the tower and would add an additional
amenity to outdoor areas within the city limits. Residents and visitors would be able to use their
smart phones and other devices in Monticello’s parks and access online information regarding
the extensive pathway system.
In addition to improved cell phone and Wi-Fi coverage, the tower can be used to improve
emergency communications in Monticello. As stated in the previous section, back-up generators
safeguard against a loss of cell phone service during an emergency. The tower can further
improve crisis communication by potentially enhancing the two-way radio dispatch used by the
Fire Department and other city or county responders. The upgrade would increase the quality of
communication during emergencies.
The tower also has the potential to benefit the City’s telecommunication company, FiberNet
Monticello. FiberNet can utilize the tower for a television antenna and offer better reception to
its customers. As a municipally owned company, any improvement to service adds value to the
community. In addition, FiberNet can place microwave dishes on the tower to potentially deliver
services to surrounding communities. This would not only increase FiberNet’s revenue, but also
bring increased market competition to the larger region.
Fibernet can also utilize the tower to provide a redundant path to its network for its business
customers. Some companies require a backup should the fiber to their premises be cut or
damaged. A microwave connection via the tower would provide the necessary diverse and
redundant path.
Finally, the tower could potentially be used for a mounted camera in the future. The camera
could be used to monitor traffic patterns in the city, detect developing severe weather as it
approaches Monticello, or be a form of additional city security.
In order to maximize co-location capability and also provide sufficient space for important
governmental communication applications, it is necessary to construct the tower to the elevation
proposed. This slightly higher tower providing both co-location opportunities and government
facilities will result in one tower to be built when there would otherwise be the need to build two
towers thus slowing the proliferation of communication towers in the City.
Duration of Use
This type of tower is expected to be operational for at least 25 years, with the possibility of
remaining viable for up to 50 years. The greatest outside risk to its stability is the threat of
natural disaster or extreme weather. Otherwise it could be limited in its duration by a City
decision to purposely destruct the tower.
T-1
DO NOT SCALE DRAWINGSDRIVING DIRECTIONS
SITE NAME: FIBERNET MONTICELLO TOWER
LOCATION MAP
SITE QUALIFICATION PARTICIPANTS
SITE INFORMATION DRAWING INDEX
TO OBTAIN LOCATION OF PARTICIPANTS UNDERGROUND FACILITIES
TOLL FREE: 1-800-252-1166 OR
BEFORE YOU DIG IN MINNESOTA, CALL GOPHER STATE ONE CALL
FAX A LOCATE: 1-800-236-4967
SITE TYPE: RAWLAND MONOPOLE
CODES AND STANDARDS
COUNTY HIGHWAY NO. 39 (GOLF COURSE ROAD)
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C-2
A-1
NOTE: CITY CONCRETE SLAB AND GROUND EQUIPMENT NOT SEEN IN THIS ELEVATION
N-1
August8th,2013
CityofMonticello
505WalnutStreet
Monticello,MN55….
RE:Proposed195’MonopoleTowerbytheCityofMonticello
ToWhomItMayConcern:
VerizonWireless(VAW)LLCd/b/aVerizonWirelesshasbeenworkingincooperationwithCityof
MonticelloanditsrepresentativestofindasuitablelocationinMonticellotomeetVerizonWireless's
coverage/serviceobjectiveforthisarea.
Currently,therearenoexistingstructuresavailableforcollocationtoaccommodateVerizonWireless’s
proposedequipmentattheheightnecessarytoachievethecoverage/serviceobjectiveforthisarea.
Recently,VerizonWirelessbecameawarethattheCityofMonticellowasengagedindiscussionswitha
towerconstructioncompanytobuildanew195footmonopoleneartheCityofMonticello.Verizon
Wirelesshasmadeapreliminarydeterminationthattheproposedtowershouldsatisfyits
coverage/serviceobjective.
TheCityhasprovideditsformsiteleaseagreementtoVerizonWirelessforthepossiblecollocationof
VerizonWireless'santennasandequipmentontheproposedtower.VerizonWirelesswillbereviewing
thissiteleaseagreementandwillbeprovidingrevisionssothatthepossibleleasemeetsitscorporate
standardsforleasing.VerizonWirelesswillalsoneedtoleaseaparceloflandsufficientforthe
installationofitsequipmentbuilding,andinadditiontoseekinganyneededzoningpermits,Verizon
Wirelessalsoconductsotherduediligenceonproposedsites,includingenvironmentalreview.
Pleasenotethatthisletterisnotintendedtobeandshallnotbebindinguponthepartiesandno
bindingagreementsshallexistbetweenthepartiesforanypurposeuntilafinal,definitive,fully
negotiatedleaseagreementhasbeenfullyexecutedanddelivered.
VerizonWirelesslooksforwardtocontinueworkingwiththeCitytomeetVerizonWireless's
coverage/serviceobjectiveforthisarea.
Sincerely,
SarahHill
AgentforVerizonWireless
1
CurrentandProposedDemandandCoverageMapsofMonticelloAreaforProposedSilverCreekSite
JordanAlstad
RFEngineer,VerizonWireless
7-19-2013
BelowIhaveprovidedthreemapsthatevidencetheneedforaVerizonWirelessSiteattheproposedCityWorksproperty.Thefirstmap(Page2)
showsthecurrentcellulartrafficofVerizoncustomersinerlangs,whichisameasurementofusage.Theareaonthesoutheastsideoftownis
thehighestusagecenterforseveralmiles(themapextendsabout6.5milesinanydirectionfromMonticello).
Thesecondmap(Page3)showsthecurrentcoveragebysitesectorfromthenearbyonairsites.Currently,nearlytheentirehightrafficarea
showninthefirstmapisservedbyasinglesector(01Monty,showninbrightgreen).Hightrafficbeingservedbyasinglesitesectorcanleadto
problemswithreliabilityanddataspeed;asmorepeopleaccessingthenetworkatasingleaccesspoint,theyareaffordedlessbandwidthand
thusslowerspeeds.
Thethirdmap(Page4)showstheproposedcoveragebysitesectorfromnearbysitesaswellastheproposedsiteafteritgoesonair.Nowthe
hightrafficareafromthefirstmapisoffloadedfromthe01Montysectorontothe02and03SilverCreeksectors.Thisdivisionofthehightraffic
areawillallowmoreuserstoaccessthenetworkwithoutsacrificingreliabilityandspeed.
2
CurrentCellularTrafficAroundProposedSite(1inch=1.5miles)
3
CurrentCoveragebySector(ProposedSiteOff-Air,1inch=1.5miles)
4
ProposedCoveragebySector(ProposedSiteOn-Air,1inch=1.5miles)
CityCouncilAgenda:09/09/13
1
11.Considerationoforderingpreparationofplansandspecifications,approvalofplans
andspecifications,andauthorizeadvertisementforbidsforconstructionofa
TelecommunicationMono-Pole,CityProjectZTOWER (JO/WO/MP)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderauthorizingnextstepsindevelopmentofthe
communicationsmono-poleantennaatthePublicWorkssitewhichincludes
considerationoforderingplansandspecifications,approvingplansandspecificationsand
authorizingadvertisementforbids.
Considerationoftheseitemswascontingentonapprovaloftherelatedlandusedecisions.
Althoughaleaseagreementhasnotbeenestablishedatthistime,Verizoncontinuesto
expressinterestinlocatingfacilitiesonthetower.Thecosttocompletethisphaseofthe
projectisestimatedtorangefrom$7-8,000.
MarkPultuskerwillbriefcouncilmembersonotherregulatoryandplanningitemsthat
havebeencompletedorneedtobecompletedpriortoauthorizingconstructionwhenthe
itemcomesupfordiscussionatthemeeting.
A1.BudgetImpact:Thetotalsunkcostsincludingthisphasewilltotal
approximately$20,000.
A2.StaffWorkloadImpact:NA
B.ALTERNATIVEACTIONS:
1.Motiontoorderpreparationofplansandspecifications,approveplansand
specifications,andauthorizeadvertisementforbidsforconstructionofa
TelecommunicationMono-Pole,CityProjectZTOWER.
Underthisalternative,theprojectcouldmoveforwardwithapotentialdateof
September23rd foracceptingbidsandawardingcontract.
2.Motiontodenymovingforwardonthisproject.
3.Motiontotableanyactionatthistime.
C.STAFFRECOMMENDATION:
Citystaffmakesnorecommendationatthistime.Althoughaleaseagreementisnotyet
inplace,Verizoncontinuestoexpressstronginterestinlocatingfacilitiesonthetower.It
isexpectedandwillberequiredthattheleaseagreementisinplacepriortoawardinga
constructioncontract.
CityCouncilAgenda:09/09/13
2
D.SUPPORTINGDATA:
None