City Council Agenda Packet 08-12-2013AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,August12,2013–7p.m.
MississippiRoom,MonticelloCommunityCenter
Mayor:ClintHerbst
CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf
1.CalltoOrderandPledgeofAllegiance
2A.ApprovalofMinutes–July22,2013SpecialMeeting
2B.ApprovalofMinutes–July22,2013RegularMeeting
2C.ApprovalofMinutes–July30,2013SpecialMeeting
3.Considerationofaddingitemstotheagenda
4.Citizencomments,publicserviceannouncements,andupdates
a.CitizenComments:
b.PublicServiceAnnouncements:
1)PaddleboardonBertramLake(8/15)
2)Brewfest(8/17)
3)RibboncuttingceremonyforGreatRiverTrails&Trailhead
c.Updates:
1)SheriffJoeHagerty(maynotbepresentuntillaterinmeeting)
5.ConsentAgenda:
A.ConsiderationofapprovingpaymentofbillsforAugust12th
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
C.ConsiderationofadoptingResolution#2013-059acceptingacontributionfrom
SchlennerWenner&CompanyforsponsoringMovieintheParkheldonAugust
10,2013
D.Considerationofapprovingapplicationsfora2-daytemporaryliquorlicenseand
acharitablegamblingpermitfortheChurchofStHenry’sfallfestivalon
September21-22,2013
E.ConsiderationofadoptingResolution#2013-060declaringcoststobeassessed,
orderingpreparationofassessmentroll,andcallingforanAssessmentHearingto
adoptassessmentsfor2012RuralRoadImprovements,CityProjectNo.12C001
SPECIALEVENT
5p.m.-MonteClubHillsitevisit
F.Considerationofestablishingapart-timeCommunicationsCoordinatorposition
andhirethecity’scommunicationsinternonapart-timebasis
G.ConsiderationofadoptingResolution#2013-062approvinganagreementfor
assessmentandwaiverofhearingandappealfor413W4th Street (PID155-010-
029020)andcertifyingtheassessmentfor2015taxespayable.Applicant:Cityof
Monticello
H.Considerationofapprovingthe2014-2015lawenforcementcontractwithWright
CountySheriff’sOffice
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
7.ConsiderationofapprovinganamendmenttoaConditionalUsePermitforPlannedUnit
Development.Applicant:JR&RII,LLC
8.ConsiderationofadoptingResolution#2013-061acceptingbidandawardingcontractfor
theaerationblowerandancillaryequipmentforPhase1oftheWasteWaterTreatment
FacilityBiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements,
CityProjectNo.12C003
9.Addeditems
10.Adjournment
City Council Special Meeting Minutes – July 22, 2013 Page 1
MINUTES
SPECIAL WORKSHOP MEETING – MONTICELLO CITY COUNCIL
Monday, July 22, 2013 – 5:30 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
Others: Wayne Oberg, Jeff O’Neill, City Department heads
1. Call to Order
Mayor Herbst called the special meeting to order at 5:30 p.m.
2. Purpose of Workshop: Review of proposed 2014 Budget
Wayne Oberg started off the 2014 budget with a presentation that included: important
dates, what’s new, levy information, and initial budget comments. Important dates
include the preliminary levy deadline to the certification of a final tax levy. There are
several new items that came out of the state legislative session. There is a levy limit of
3% of the general levy for 2014, excluding any special levies such as debt. A general
sales tax exemption for municipalities goes into effect on January 1, 2014, which covers
most items related to costs of doing business unless it is a competitive service with
private business.
Wayne Oberg provided summaries and comparisons of the city and other taxing district
levies, tax capacity values and rates, property tax breakdown, and tax levy by purpose.
Wayne noted that Monticello had the lowest tax rate of Wright County cities for 2013.
Wayne Oberg talked about the budgeting process and noted that there are three basic
rules: spend most restrictive money first, recurring expenditures should be offset by
recurring revenues, and use conservative estimates for revenues and liberal estimates for
expenditures. He pointed out that one of the major stressors for the city is an 82%
dependence on property taxes, with the other portion spread among five revenue sources.
Glen Posusta asked for an example of some that cities don’t depend on property taxes.
Wayne Oberg gave the example of cities that received quite a bit of local government aid
(LGA), such as East Grand Forks, which depended on about one-third of its funding from
LGA.
Wayne Oberg noted that Personnel Services are 41% of the city budget. Any increases in
that area require a larger chunk of the levy. Other Services & Charges equal 47% which
includes large contracts such as law enforcement. Impact fees, such as from
development, are low right now so they are not providing funds for debt service related to
utility expansion. Sanitary Sewer Access fund is projected to have a balance of $772,000
at end of 2013, which is not enough to cover the debt service for 2014 so transfers will
need to be made. Lloyd Hilgart asked where the transfer would come from, and Wayne
Oberg explained that would be from the water and sewer fund reserves. Clint Herbst
City Council Special Meeting Minutes – July 22, 2013 Page 2
mentioned that some of the funds such as sewer and water create their own revenues to
support the operating expenses. Those funds do not depend on the property tax levy.
Brian Stumpf asked about the transfer from the Water Tower fund and what that money
was used for. Jeff O’Neill explained that was used for the Krutzig property buy back so
that fund will have to be replenished at some time.
Wayne Oberg talked about assessments of approximately $1.7 million from the 2005A
and 2011A bond funds and noted that a large amount is not being paid. The annual
amount due would be $240,722 and the delinquency now totals $870,766. Clint Herbst
commented that the city should keep an eye on any of those situations.
Wayne Oberg discussed capital needs and distributed copies of the proposed CIP for
2014 to 2018 showing assets to be included in the budget. Wayne Oberg talked about
incorporating these purchases into the debt service schedule.
Wayne Oberg provided a chart showing some proposed figures for tax levy changes by
fund with the 2005A and 2011A bond needing a 71.4% increase to make up the debt
service payment. The net levy increase would be 4.2% under this proposal. One of the
challenges that Wayne Oberg talked about briefly was the need to increase the levy to
cover the debt service.
Some of the tax base changes that Wayne Oberg pointed out are:
o Nuclear plant value is $33 million lower due to retiring equipment (amounting to
about $100,000 in decreased taxes to Xcel).
o Building permits issued totaled $12 million increase in value.
o TIF 1-6 was decertified at an amount of $3.5 million in value, which goes back on
the general property tax roll.
Glen Posusta asked if there are any requirements for Xcel Energy to pull permits with the
city that would generate some revenues. Jeff O’Neill stated that in most cases, Xcel was
supposedly exempt from building permits.
Wayne Oberg talked about the handout he provided with some preliminary budget details
for the various city funds. He pointed out that he is still working on coming up with
balancing the revenues to offset the expenses. Clint Herbst asked about the fees for water
usage and suggested looking at that to see if the charges are generating the appropriate
revenue to cover expenses. He commented on how low the rates are in Monticello
compared to surrounding communities.
Wayne Oberg commented that he worked over the weekend to put the budget numbers
together and still has to finish working through the details. He suggested to Council that
they allow some leeway when setting the preliminary levy in September so that there is
an opportunity to make tweaks. Clint Herbst stated that the Council usually sets the
amount in September that they are planning for a final number so that the public has a
good idea of what to expect. Glen Posusta asked if there were any concerns about the
City Council Special Meeting Minutes – July 22, 2013 Page 3
effect of ObamaCare on health care plans. Wayne Oberg said that he is planning for
those changes in the proposed budget figures.
Jeff O’Neill mentioned that the next workshop is planned for August 26th and would like
to allow time for department heads to meet with Council individually. Clint Herbst felt
that would be acceptable and asked to limit meeting with those departments that really
have something to present to Council. Brian Stumpf asked to include a discussion on
water and sewer rates and make sure costs are being covered. Brian Stumpf would also
like to see a list of city-owned properties which are available for sale.
Jeff O’Neill talked about some of the large capital projects that are on the list of things to
accomplish but there is no strategy in place at this time to invest in those projects. Some
examples are public works facility, new fire hall, Bertram Park, Fallon Avenue overpass,
and street reconstruction. Bob Paschke noted that city staff is still working with Cargill
to determine sewer rates for TSS and BOD.
Lloyd Hilgart asked if Wayne Oberg had figured in operations costs for FiberNet.
Wayne Oberg stated that he has not, but he also has not included any uses for liquor or
DMV reserves. He indicated that FiberNet operations might be getting close to breaking
even. Lloyd Hilgart asked if any liquor funds were going toward MCC operations.
Wayne Oberg stated that no liquor funds are planned to go toward MCC operations. The
increase in MCC debt service is planned to be covered by the tax levy. Lloyd Hilgart
also preferred to have the department head presentations included in the next workshop.
3. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE SPECIAL MEETING AT 6:32 P.M.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: __________________________
City Administrator
City Council Minutes – July 22, 2013 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, July 22, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes – July 8, 2013 Special Meeting
TOM PERRAULT MOVED TO ACCEPT JULY 8, 2013 SPECIAL MEETING
MINUTES AS CORRECTED. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5-0.
2B. Approval of Minutes – July 8, 2013 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE JULY 8, 2013 REGULAR MEETING
MINUTES AS PRESENTED. BRIAN STUMPF; 5-0 (check on 2nd by Tom Perrault for
BYR)
3. Consideration of adding items to the agenda
VFW Application – add to consent as 5L (Brian Stumpf)
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
1) Movie in the Park (8/10) – Angela Schumann reported that over 800
people attended the movie “Wreck it Ralph” on July 20th. Next movie at
Pioneer Park will be on Saturday, August 10th. “Remember the Titans” is
being sponsored by Schlenner Wenner & Company.
c. Updates:
1) Sheriff’s Department – noise ordinance: Deputy Todd Sandin spoke on
behalf of the Sheriff’s Department in regard to the loud vehicle noises.
The Sheriff’s Department has stepped up enforcement and has made a
number of traffic stops where they have found various violations of state
statutes, such as for excessive acceleration, and issued some citations. The
County Attorney has been handling these cases. Hwy 25 & Broadway and
City Council Minutes – July 22, 2013 Page 2
Hwy 25 & School Boulevard are two areas that especially generate
complaints. Deputy Sandin invited Council to contact the Sheriff’s
Department if they still have concerns. Deputy Sandin stated that the
city’s noise ordinance doesn’t address vehicles so it makes it difficult to
issue a citation just based on vehicle noise. He suggested that the city
might consider some wording related to compression braking.
5. Consent Agenda:
A. Consideration of approving payment of bills for July 22nd. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Streets
department.
C. Consideration of approving application for 1-day temporary on-sale liquor license
for Monticello Rotary Club for Taste of the Town event. Recommendation:
Approve application for temporary on-sale liquor license for Taste of the Town
event on September 12, 2013 at the Jefferson Commons park and ride lot.
D. Consideration of approving a Special Event Permit allowing use of commuter
parking lot and related assistance in conjunction with Rotary “Taste of the Town”
event on September 12, 2013. Applicant: Monticello Rotary Club.
Recommendation: Approve the Special Event Permit allowing temporary use of
the Jefferson Commons park and ride lot for set-up and use on September 11 and
12, 2013, including the use of public parking facilities and city services,
contingent on the following:
1. Continued site plan coordination with the Street Superintendent
2. Commuter lot closure signage and notification in coordination with the
Street Superintendent
3. Notification of affected local businesses by permit holder, including Muller
Theatres for use of specified parking area
Angela Schumann commented that the Rotary will be setting up in the commuter
lot on September 11th for their Taste of the Town event on September 12th. That
is included in the Special Event permit. Rotary will work with public works staff
on the setup.
E. Consideration of adopting Ordinance #580 amending the Monticello Zoning
Ordinance, Section 4.3 – Fences and Walls. Applicant: Monticello Planning
Commission. Recommendation: Adopt Ordinance #580 amending the Zoning
Ordinance, Section 4.3 – Fences and Walls as follows:
Delete Section (D)(1)(a)(ii):
City Council Minutes – July 22, 2013 Page 3
(ii) If a fence or wall in a front yard exceeds three (3) feet in height, it must be set
back a minimum of fifteen (15) feet from the front property line.
Insert new section (B)(5)(v):
(v) Fence and Wall Height on Slopes in Residential Side and Rear Yards
Where a fence is constructed of posts and panels down a slope in a side or rear
yard of residential property, and the top rail of said fence or wall maintains a
horizontal alignment, the height of said fence shall be measured as follows:
The maximum fence height identified in the ordinance applicable to said fence
shall be measured from existing grade to the top of the fence panel nearest to the
uphill post. The height of the top edge of the fence panel may exceed the
maximum required height by up to two (2) feet when measured at the downhill
post. Any fencing used to enclose the gap below the fence panel shall match the
panel in material, color, and style, or may be retaining wall constructed of stone,
brick or concrete masonry units designed and sold explicitly for such purpose.
F. Consideration of participating with Wright County in updating the multi-
jurisdictional All-Hazard Mitigation Plan due in 2014. Recommendation:
Approve the Statement of Interest for the city to participate in the Wright County
multi-jurisdictional All-Hazard Mitigation Plan update in 2014.
G. Consideration of approving proposal from WSB & Associates to prepare the Part
1 amendment of the Monticello Wellhead Protection Plan mandated by the
Minnesota Department of Health. Recommendation: Approve contract with
WSB & Associates to prepare the Part 1 amendment to the Monticello Wellhead
Protection Plan at an estimated cost of $13,850 for WSB services and $10,500 for
LBG services.
H. Consideration of approving the 2013 individual pension contribution amount for
Volunteer Firefighter Relief Association members. Recommendation: Approve
the 2013 pension benefit level at $2,850 for the Fire Relief Association members.
I. Consideration of authorizing FiberNet to establish multi month service contracts
with customers. Recommendation: Authorize FiberNet to establish service
contracts with customers.
J. Consideration of adopting an amended Social Media policy for the City.
Recommendation: Adopt the amended Social Media policy as proposed.
K. Consideration of approving a Temporary Use Permit for a helipad site at the
CentraCare Health Monticello facility. Applicant: CentraCare Health Monticello.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
L. Consideration of approving an application for temporary liquor license for the
VFW Club for Summerfest event on July 27, 2013. THIS ITEM WAS ADDED
TO THE CONSENT AGENDA. Recommendation: Approve application for
City Council Minutes – July 22, 2013 Page 4
temporary liquor license for the VFW Club 8731 on July 27, 2013 at the VFW
parking lot.
GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A AND K AND ADDITION OF L. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 5-0.
6. Consideration of items removed from the consent agenda for discussion
5A – Consideration of approving payment of bills for July 22nd
Lloyd Hilgart asked about the payments for TIF pay-as-you-go interest. Wayne Oberg
explained that those are payments entitled to developers for TIF incentives reimbursing
them for tax increment to offset what they paid earlier when developing the property.
LLOYD HILGART MOVED TO APPROVE PAYMENT OF THE BILL AND
PURCHASE CARD REGISTERS FOR A TOTAL OF $1,122,748.22. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0.
5K – Consideration of approving a Temporary Use Permit for a helipad site at the
CentraCare Health Monticello facility. Applicant: CentraCare Health Monticello
Tom Perrault had a question related to the request for a helipad site by CentraCare Health
Monticello. He was wondering about parking space and concerns about the houses in the
area. Mary Lanegran explained that they had realized that one of the houses may be
rather close where the decibel noise might be excessive. When the helicopters come in
they cut power as soon as they land so there is a limited time when the noise would be
excessive. They would be removing 20 parking spaces which are generally never used.
Brian Stumpf brought up the problem that could be generated with blowing sand and
small pebbles from the helicopter rotors. Mary explained that they are making plans to
fill in the surrounding islands with cement and reduce the amount of ground cover that
could blow around. They also have brush equipment to clean the area on a regular basis.
There was some discussion about the change from the current location, which is not
longer allowed. Mary stated that the hospital is in the process of planning for a new site
with the most likely being a rooftop helipad. The DOT is concerned about the safety.
BRIAN STUMPF MOVED TO APPROVE A TEMPORARY USE PERMIT FOR
CENTRACARE HEALTH MONTICELLO FOR A HELIPORT PAD SITE,
CONTINGENT ON THE FOLLOWING. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5-0.
2. Notification of adjacent property owners on the hospital’s west property line.
3. Submission of a land use application for amendment to conditional use permit for
planned unit development no later than August 13th, 2013.
4. Expiration date of October 1st, 2013.
City Council Minutes – July 22, 2013 Page 5
7. Consideration of adopting Resolution #2013-056 accepting bids and awarding
contract for West 7th Street Extension & related improvements, City Project No.
12C002
Shibani Bisson provided a presentation about the West 7th Street extension project. The
base bid includes the extension of West 7th Street from Elm Street to Minnesota Street,
utilities, ponding, pathway, and sidewalk. The 7th Street mill and overlay alternate #1
includes an underlying chip seal, which is a new process MnDOT has tested that has
resulted in the delay of reflective cracking that could extend the life span of the road.
Staff feels 7th Street is a good candidate to test the underlying chip seal and will assist
staff in determining if there are long term costs savings for roadway maintenance using
this process. The existing 7th Street was constructed in 1979 and has had 2 chip seals.
Staff has inspected and rated the roadway and is in need of a mill and overlay in the next
3-5 years. It is recommended to complete the underseal and mill and overlay with the
project in 2014 as it would complete the improvements along the western segment of the
7th Street corridor. The Elm Street alternate #2 will pave the existing 24-feet width of
Elm Street south of 7th Street including a turnaround at the terminus by I-94.
Shibani Bisson talked about the bid results and noted that the low bid varies between two
contractors depending on the alternates that might be selected. Kuechle Underground
was the overall low bidder on the base bid plus both alternates. Northwest Asphalt was
the lower bidder for the base bid plus the Elm Street paving (alternate 2). Shibani
reviewed the funding scenario which is covered by assessments ($894,300) and city
funds ($560,300) for a total of $1,454,600. The city share includes approximately
$633,000 in state aid funds. $455,000 in approved TIF funds are to be used to recover
initial assessment expenditures.
Shibani Bisson reviewed the proposed schedule for the project which would start with the
contract award tonight and final completion by next June 30, 2014. An assessment
hearing is anticipated to be held on October 28, 2013.
Shibani Bisson pointed out that city staff wrote two alternative actions with Alternative
#1 approving the base bid plus both alternates and Alternative #2 approving the base bid
and the Elm Street paving. Brian Stumpf commented about the significant amount of
state aid that the city would receive for the project. Shibani Bisson confirmed that the
state would be providing a substantial amount toward this project.
Glen Posusta stated that he feels the mill and overlay should be delayed at this time as
there are a lot of other roads in worse shape. Tom Perrault asked Shibani Bisson if she
could offer an estimate on how much it would cost to do the mill and overlay at another
time. Shibani Bisson said it’s hard to say if there would be much of a difference and it
would depend on if it could be combined with a larger project, the price of oil, and other
factors. Brian Stumpf felt it would be worthwhile to do it at this time and he feels there
could be interest generated in Outlot A of Country Club Manor with this whole project.
City Council Minutes – July 22, 2013 Page 6
Tom Perrault asked when something would be done to the new road that might correlate
with a mill and overlay on the old road. Shibani Bisson explained that crackfilling would
be done on the new road in about three years, but sealcoating would not be done until five
to seven years after the project is completed. Shibani did not recommend waiting that
long for a mill and overlay on the older section. Clint Herbst stated that he feels it would
be beneficial to do the project at this time and that the bid for the mill & overlay is very
good.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-056 ACCEPTING THE BIDS AND AWARDING THE CONTRACT TO THE
LOWEST RESPONSIBLE BIDDER, KUECHLE UNDERGROUND IN THE
AMOUNT OF $998,881.00 FOR THE WEST 7TH STREET EXTENSION PLUS MILL
AND OVERLAY OF 7TH STREET WEST OF ELM STREET (ALTERNATE #1) AND
PAVING OF ELM STREET SOUTH OF 7TH STREET (ALTERNATE #2). LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH GLEN
POSUSTA VOTING IN OPPOSITION.
8. Consideration of adopting Resolution #2013-057 accepting proposal and awarding a
contract in conjunction with the West 7th Street Extension for 2013 Street Lighting
Improvements, City Project No. 12C002-LLIGHT
Bob Paschke introduced this item for consideration of approving installation of street
lights in conjunction with the W 7th St extension. Bob Paschke noted that the feasibility
study for the project included the street lighting as a separately bid item. Wright
Hennepin and Xcel Energy are the two companies that have the ability to construct street
lighting improvements in this area. Only WHE provides maintenance services for the
LED lights. The city received a bid from WH Services for construction and maintenance
of LED street lights. Clint Herbst recommended that the city consider providing
maintenance of the street lights at some point, noting that there is a cancellation clause in
the maintenance contract. Bob Paschke commented that maintenance has been very
minimal on LED lights so far. Tom Moores spoke briefly about the ability for city staff
to take over the maintenance contracts and they are hoping that will work out in the near
future. Tom Moores stated that the LED lights are a very good option.
Tom Perrault asked how much it would cost to do the lighting later on after the street
construction is completed. Bob Paschke noted that there are contingencies built into the
contract for landscaping done with the project. Glen Posusta stated that it would be better
to do the lighting with the rest of the project so that the wiring, conduits, and landscaping
can be coordinated with the street extension project.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013-057 ACCEPTING PROPOSAL AND AWARDING A CONTRACT TO
WRIGHT-HENNEPIN SERVICES IN THE AMOUNT OF $90,400 PLUS MONTHLY
MAINTENANCE COSTS OF $119.75 FOR THE 2013 STREET LIGHTING
IMPROVEMENTS, CITY PROJECT NO. 12C002-LLIGHT. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 5-0.
City Council Minutes – July 22, 2013 Page 7
9. Consideration of authorizing expenditures relating to site planning, design and
regulatory application preparation supporting potential development of a city-
operated communications tower at the Public Works garage property (the site), City
Project No. ZTOWER
Jeff O’Neill noted that Mark Pultusker is watching the Council meeting from Cleveland
and is available by phone if there are questions. Jeff O’Neill asked the Council to
consider authorizing additional funds to explore site planning, design and regulatory
applications for a potential communications tower. He pointed out that the quote comes
from Ultieg who specializes in this type of work.
Glen Posusta asked why the city would want to build a tower when the cell phone
companies seem to be building them all over. Jeff O’Neill explained that the city would
have jurisdiction over leases and city use of the tower. Clint Herbst said it may make
sense for the city to invest in the tower if they can find several companies that would
want to lease. Brian Stumpf stated that he was not in favor of the site at public works.
When a new public works facility is built, he feels it would impact the ability to sell that
site to a developer. Clint Herbst commented that the city is in the telecommunications
business and it makes sense to look into a tower. Glen Posusta said he does not like the
idea of putting money into a feasibility study to determine whether this project is
worthwhile. He would rather move ahead with the project if it is going to produce
revenue for FiberNet. Brian Stumpf asked if the Public Works triangle was the only site
that was looked at. Clint Herbst and Glen Posusta explained that there were other sites
reviewed but eliminated because they did not fit the footprint that Verizon was looking
for. Jeff O’Neill confirmed that the Public Works site falls within the parameters that
Verizon is looking for. Tom Perrault asked about using the Jefferson Commons water
tower for mounting cell phone equipment. Glen Posusta explained that did not work out
with Verizon’s needs.
Bret Weiss talked briefly about the items on the list from Ultieg to be done as part of the
study. He pointed out that a number of the items would be needed as part of the project
so the funding of the study would also cover some of the project costs should the city
decide to move ahead once the initial study items are completed. Bret Weiss suggested
that the city could possibly make a few adjustments to lower the cost.
Mark Pultusker called into the meeting and explained that the city wants to sign a lease
with Verizon for use of the tower. However, Verizon prefers to sign a lease only if the
city guarantees there will be a tower built. The city needs to do this preliminary study to
know whether they can actually build a tower on this site. Mark Pultusker also pointed
out that city would gain use of the tower for its own use. Mark Pultusker talked briefly
about the schedule for the study process which also includes planning commission
review. Some of the funds would only be spent contingent on planning commission
action. The total proposal totals $30,000 and staff is asking for council to approve up to
$20,000 for services in the feasibility phase including site visit, zoning drawings, soil
City Council Minutes – July 22, 2013 Page 8
testing and geotechnical survey, NEPA and Phase I environmental studies, tower
specifications, and foundation design.
Lloyd Hilgart stated that he is not in favor of this project without knowing more about
potential revenue and costs. Tom Perrault noted that he does not really care for the site
location at public works.
Jeff O’Neill mentioned that the city is trying to get the project done during this building
season in order to benefit both Verizon and the city. If the city does not build the tower,
it is possible that Verizon would construct a tower somewhere in the area. Clint Herbst
noted that some possibilities open up for the city if they would construct this tower to
provide new infrastructure that could be leased to multiple parties.
Jeff O’Neill added that this could be a revenue generator for the EDA, if they wished to
help finance the tower. Glen Posusta asked about the life of a tower like this. Clint
Herbst said that Verizon would like to start out with a 15 year lease. Clint Herbst also
noted that the tower on the Monte Club hill has been there for many years.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 AUTHORIZING FUNDING OF
COSTS TO STUDY THE FEASIBILITY OF THE COMMUNICATIONS TOWER
PROJECT AT AN ESTIMATED COST OF $20,000.00 CLINT HERBST SECONDED
THE MOTION. MOTION FAILED 2-3 WITH TOM PERRAULT, LLOYD HILGART
AND BRIAN STUMPF VOTING IN OPPOSITION.
BRIAN STUMPF MOVED TO DIRECT STAFF TO BRING THIS TOPIC BACK
WITH MORE INFORMATION ABOUT POTENTIAL REVENUES AND COSTS
AND TO REVIEW OTHER POSSIBLE SITES. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4-1 WITH LLOYD HILGART VOTING IN
OPPOSITION.
10. Added items
Angela Schumann introduced Rachel Leonard, communications intern.
11. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 8:20 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman _____
Approved:
Attest: ______________________________
City Administrator
City Council Special Meeting Minutes – July 30, 2013 Page 1
MINUTES
SPECIAL MEETING – MONTICELLO CITY COUNCIL
Tuesday, July 30, 2013 – 7:30 a.m.
Academy Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: none
Others: Jeff O’Neill, Mark Pultusker, Lynne Dahl-Fleming, Tim Hennagir
1. Call to Order
Mayor Herbst called the special meeting to order at 7:30 a.m.
2. Purpose of Workshop: Discussion of proposed Telecommunications Tower
Jeff O’Neill explained that this item had been discussed at the July 22nd council meeting
and was denied. However, Council did ask to have the topic brought back with more
information on financing. The concept is being brought back to look at the potential
revenues and possible options for constructing a telecommunications tower. Jeff
provided several handouts.
3. Consideration of authorizing expenditures relating to site planning, design, and
regulatory application preparation supporting potential development of a city
communications tower
Mark Pultusker explained that the tower concept is being brought forward due to an
interest from Verizon in locating on the tower. There are verbal agreements in place
which would contract Verizon for a given number of years with options to extend. The
contract would include an escalator with revenue increasing by 3% each year.
Mark Pultusker stated that the estimated cost of constructing the tower is up to $300,000
including the site planning. Revenue from Verizon would go towards offsetting the cost
of construction. Mark Pultusker also pointed out that the tower could be used for a
variety of city uses.
Mark Pultusker summarized the studies that he has conducted so far which show that this
is a feasible project. There are no towers in the area of Public Works which has the
potential of drawing other wireless vendors. Mark Pultusker talked about the suitability
of the site, which abuts a railroad right of way and is limited for other uses.
Glen Posusta asked about potential other expenses such as a light on top of the tower and
electrical costs. Mark Pultusker explained that the height of the tower is set at 199 feet
and should be exempted from beacon requirements. Mark Pultusker pointed out that the
handout on the tower allows for miscellaneous costs. Mark Pultusker stated that two
trees would need to be taken down and replaced somewhere else to make room for the
tower and structures. The compost bin would also need to be relocated somewhere else.
City Council Special Meeting Minutes – July 30, 2013 Page 2
The concrete structure for the compost might be used to locate a generator. The vendors
that locate on the tower would most likely each bring in a hut to contain their equipment.
The foundation of the tower would be about five feet in diameter and would be a
monopole.
Mark Pultusker talked about the proposed lease with Verizon. They have provided a
contingency agreement based on the zoning approvals at a monthly lease of $2000. If
another tenant is added, the Verizon lease would drop to $1800 per month. Mark
Pultusker talked about some of the risks. Clint Herbst stated that there are other potential
uses of such a tower. Mark Pultusker mentioned an ancillary benefit where FiberNet
could be a partner with Verizon or another vendor in providing wireless service.
Brian Stumpf asked about expenditures connected with the construction of a tower. Mark
Pultusker talked stated the initial studies for site planning that would be required would
run about $16,500. These would be sunk costs, which are part of the design phase and
would be spent whether or not the tower was constructed. These amounts are included in
the estimated $250,000 to $300,000 project costs. Mark Pultusker discussed the timeline
with an estimated completion date in mid-November. Mark Pultusker explained that the
bids would go out with several options.
Jeff O’Neill talked about the zoning of the site currently and the proposed zoning code
amendment which will be presented to the Planning Commission in August. The
amendment would be based on location on public property and height of tower. Mark
Pultusker gave some examples of tower heights with the one on Monte Club Hill about
325 feet and the one by Burger King at about 160 feet. Mark Pultusker also talked about
the generator that would be placed at the site to ensure continuity of power in case of an
outage.
Jeff O’Neill stated that he envisions Public Works remaining at the current site for at
least another 10 years. The remnant piece of land would be suitable for location of a
tower and would not interfere with public works operations and would not have
development potential.
Lloyd Hilgart noted that he does not have an issue with the financial costs as he feels
there will be a return on investment. Mark Pultusker stated that he does not normally
support municipal investment in a tower but this case supports the investment in FiberNet
as well as other city uses. With the nuclear plant located in the vicinity, it is a means to
provide for wireless service.
Tom Perrault asked about the costs of the feasibility study and Mark’s fees. Mark
Pultusker explained that the expenditure is not for a feasibility study; rather it provides
for studies that are needed to construct the tower. Mark Pultusker stated that his fees
would be included in the total estimated cost of the project. He would not charge fees
until after the study phase is completed and would include his proposed costs in the
construction proposal which would follow the zoning process.
City Council Special Meeting Minutes – July 30, 2013 Page 3
GLEN POSUSTA MOVED TO AUTHORIZE THE PLANNING STUDY AT AN
ESTIMATED COST OF $16,500. CLINT HERBST SECONDED THE MOTION.
MOTION CARRIED 5-0.
4. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE SPECIAL MEETING AT 8:14 A.M.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: ___________________________
City Administrator
CityCouncilAgenda:08/12/13
1
5A.ConsiderationofapprovingpaymentofbillregistersforAugust12th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$528,933.69.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:08/08/2013 - 10:10AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.08.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 1 ACH Enabled: True
0720135487S (1) background check 23.00 08/13/2013 609-49754-431990
0720135487S (1) background check 23.00 08/13/2013 226-45122-431990
0720135487S (1) background check 37.00 08/13/2013 101-43120-431990
0720135487S (1) background check 37.00 08/13/2013 217-41990-431990
120.00Check Total:
Vendor:1036 APEC Check Sequence: 2 ACH Enabled: True
118677 (12) 16x25x2 pleated filter 84.13 08/13/2013 226-45122-422990
84.13Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
1960235 (2) 24ct ice cream sundae cup 20.91 08/13/2013 226-45127-421460
1960235 coffee 185.42 08/13/2013 101-41940-443990
1960235 freight 5.25 08/13/2013 226-45122-433300
1960235 re-sale 343.54 08/13/2013 226-45127-425410
1966924 freight 5.25 08/13/2013 226-45122-433300
1966924 (2) 24ct ice cream cups; (4) 12: cheese pizza 39.52 08/13/2013 226-45127-421460
1966924 re-sale 526.44 08/13/2013 226-45127-425410
1966925 Friendship Island - food supplies 160.96 08/13/2013 226-45127-421980
1970154 freight 5.25 08/13/2013 226-45122-433300
1970154 (6) 40 6 oz Capri Sun juice 96.72 08/13/2013 226-45127-421460
1970154 re-sale 253.83 08/13/2013 226-45127-425410
1970155 Friendship Island - milk; fruit snacks; Dole pears; ect. 116.14 08/13/2013 226-45127-421980
1970156 re-sale 35.43 08/13/2013 226-45203-425410
1,794.66Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True
365425 (1) pk 10/14oz chev starplex, (1) pk 10/14oz delo EP2 60.90 08/13/2013 101-43127-421300
786136 906.9 gallons Unleaded 87 3,096.16 08/13/2013 101-43120-421200
786138 608 gallons Diesel B5 2,160.83 08/13/2013 101-43120-421200
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
5,317.89Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True
74002700 Cr (1) cs Castillo White 1.75 - overpmt 7/10/12 check 108648 -81.80 08/13/2013 609-49750-425100
79259200 re-sale 2,152.16 08/13/2013 609-49750-425100
79259200 re-sale 180.00 08/13/2013 609-49750-425300
79292700 re-sale 702.60 08/13/2013 609-49750-425100
88789000 (2) 6-pack ring 154.70 08/13/2013 609-49754-421990
88828300 re-sale 97.99 08/13/2013 609-49750-425500
88828300 freight 3.47 08/13/2013 609-49750-433300
3,209.12Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
329450 re-sale 317.52 08/13/2013 226-45127-425410
329452 re-sale 150.00 08/13/2013 609-49750-425400
329452 re-sale 16.00 08/13/2013 609-49750-425500
329453 re-sale 887.65 08/13/2013 609-49750-425200
1,371.17Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 7 ACH Enabled: False
905923158 (25) CYBE - CS24U12V Cybershield 24W 12V UPS 1,068.75 08/13/2013 656-49877-421800
905962112 (25) ZYXE - VSG-1432 VDSL2 comby WAN Gateway 2,297.81 08/13/2013 656-49877-421800
3,366.56Check Total:
Vendor:1083 BRAUN INTERTEC CORPORATION Check Sequence: 8 ACH Enabled: True
372087 12C003 - WWTF Sludge Dewatering - const materials testing 1,571.50 08/13/2013 602-00000-165010
1,571.50Check Total:
Vendor:3429 MAKETHA AND CARRIE BRIDGES Check Sequence: 9 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1261 50.24 08/13/2013 655-00000-115025
50.24Check Total:
Vendor:1086 BURNHAM TREE EXPERTS Check Sequence: 10 ACH Enabled: False
2391 Removed damaged locust @ 106 W Broadway (City reimb by Perkins) 961.88 08/13/2013 101-43120-431990
961.88Check Total:
Vendor:1749 CALIX NETWORKS INC Check Sequence: 11 ACH Enabled: True
1026903 1 Yr warranty ext (2) ONT 33.70 08/13/2013 655-49870-431900
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1028084 utx - (5) 1000ft spool UPS to ONT power cable Calix Type II 1,861.72 08/13/2013 656-49877-421990
1028961 utx - (40) SFU ONT Enclosure with Splice Tray 1,986.96 08/13/2013 656-49877-421800
3,882.38Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 12 ACH Enabled: False
7/31/13 8000014331-5 12.82 08/13/2013 217-41990-438300
7/31/13 8000014331-5 12.82 08/13/2013 101-45201-438300
7/31/13 8000014331-5 36.89 08/13/2013 101-42200-438300
7/31/13 8000014331-5 140.29 08/13/2013 101-43127-438300
8/1/13 MGFARM - 9739641-0 12.82 08/13/2013 213-46522-438300
8/1/13 MGFARM - 9739645-1 12.82 08/13/2013 213-46522-438300
8/1/13 MGFARM - 9429449-3 12.82 08/13/2013 213-46522-438300
8/1/13 MGFARM - 9429448-5 12.82 08/13/2013 213-46522-438300
8/1/13 MGFARM - 9429450-1 19.24 08/13/2013 213-46522-438300
273.34Check Total:
Vendor:2960 CLEAR WATERS OUTFITTING CO Check Sequence: 13 ACH Enabled: False
812 (8) Paddle board rental 136.80 08/13/2013 226-45127-441500
852 (9) Paddleboard rental 153.90 08/13/2013 226-45127-441500
290.70Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 14 ACH Enabled: True
1070920 re-sale 2,201.50 08/13/2013 609-49750-425200
1074416 re-sale 1,044.20 08/13/2013 609-49750-425200
14008 re-sale 19,885.00 08/13/2013 609-49750-425200
14008 re-sale 88.50 08/13/2013 609-49750-425400
14021 re-sale 4,840.00 08/13/2013 609-49750-425200
14044 re-sale 374.00 08/13/2013 226-45203-425200
14068 re-sale 374.00 08/13/2013 226-45203-425200
28,807.20Check Total:
Vendor:1950 DATA CONNECTION CORPORATION Check Sequence: 15 ACH Enabled: True
DCC02396 (2) fan filters for Metaswitch 2510 119.00 08/13/2013 655-49870-422990
119.00Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 16 ACH Enabled: True
711890 re-sale 2,236.30 08/13/2013 609-49750-425200
2,236.30Check Total:
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 17 ACH Enabled: True
August August 2013 Management Fee 20,000.00 08/13/2013 655-49870-430700
20,000.00Check Total:
Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 18 ACH Enabled: True
8/20/13 City Hall #1949 Phone July & August 2013 1,705.74 08/13/2013 702-00000-432100
8/20/13 City Hall #1949 Internet July & August 2013 199.90 08/13/2013 702-00000-432300
8/20/13 City Hall #1949 July 2013 (tv) 106.21 08/13/2013 101-41310-431990
8/20/13 City Hall #1949 Data Hosting Service August 2013 887.10 08/13/2013 702-00000-431990
8/20/13 MCC #1950 Phone July & August 2013 1,408.64 08/13/2013 702-00000-432100
8/20/13 MCC #1950 TV July & August 2013 579.26 08/13/2013 226-45122-432500
8/20/13 Ballfields #1857 Phone July & August 2013 80.26 08/13/2013 702-00000-432100
8/20/13 Ballfields #1857 Internet July & August 2013 139.90 08/13/2013 702-00000-432300
8/20/13 DMV #1850 Phone July & August 2013 613.40 08/13/2013 702-00000-432100
8/20/13 DMV #1850 Internet July & August 2013 83.90 08/13/2013 702-00000-432300
8/20/13 Hi-Way Liquor #1260 Phone July & August 2013 561.27 08/13/2013 702-00000-432100
8/20/13 Hi-Way Liquor #1260 Internet July & August 2013 83.90 08/13/2013 702-00000-432300
8/20/13 Fire Dept #1486 Phone July & August 2013 580.58 08/13/2013 702-00000-432100
8/20/13 Fire Dept #1486 Internet July & August 2013 83.90 08/13/2013 702-00000-432300
8/20/13 Animal Shelter #1481 Internet July & August 2013 69.56 08/13/2013 702-00000-432300
8/20/13 Public Works #1435 Phone July & August 2013 788.16 08/13/2013 702-00000-432100
8/20/13 Public Works #1435 Internet July & August 2013 139.90 08/13/2013 702-00000-432300
8/20/13 Parks Dept #1868 Phone July & August 2013 240.82 08/13/2013 702-00000-432100
8/20/13 Prairie Center #1967 Phone July & August 2013 51.18 08/13/2013 702-00000-432100
8/20/13 Sheriff Dept #1865 Phone July & August 2013 166.50 08/13/2013 702-00000-432100
8/20/13 Sheriff Dept #1865 Internet July & August 2013 83.90 08/13/2013 702-00000-432300
8,653.98Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 19 ACH Enabled: True
76077 July 2013 locates 198.33 08/13/2013 601-49440-422770
76077 July 2013 locates 198.32 08/13/2013 656-49877-422770
396.65Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 20 ACH Enabled: True
7/18/13 fuel - 6/20/13 - 7/13/13 280.05 08/13/2013 101-42200-421200
280.05Check Total:
Vendor:3426 JESSICA JENSRUD Check Sequence: 21 ACH Enabled: False
8/1/13 7/31/13 60 min Wed 7/31/13 Zumba class 25.00 08/13/2013 226-45127-430120
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
25.00Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 22 ACH Enabled: False
1630985 re-sale 4,662.73 08/13/2013 609-49750-425100
1630985 freight 57.94 08/13/2013 609-49750-433300
1630986 freight 54.21 08/13/2013 609-49750-433300
1630986 re-sale 1,902.50 08/13/2013 609-49750-425300
1630986 re-sale 28.49 08/13/2013 609-49750-425400
1631613 re-sale 952.11 08/13/2013 609-49750-425100
1631613 freight 8.80 08/13/2013 609-49750-433300
1631614 re-sale 1,768.46 08/13/2013 609-49750-425300
1631614 re-sale 105.35 08/13/2013 609-49750-425400
1631614 freight 52.82 08/13/2013 609-49750-433300
1631615 re-sale 83.96 08/13/2013 609-49750-425200
585048 -7.50 08/13/2013 609-49750-425100
585049 -2.33 08/13/2013 609-49750-425300
585050 -1.94 08/13/2013 609-49750-425100
585051 -60.00 08/13/2013 609-49750-425300
585051 -2.78 08/13/2013 609-49750-433300
585052 -23.44 08/13/2013 609-49750-425300
585053 -6.38 08/13/2013 609-49750-425100
585054 -455.90 08/13/2013 609-49750-425300
585054 -8.34 08/13/2013 609-49750-433300
9,108.76Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 23 ACH Enabled: False
44281 7/12/13 Fireworks Endorsement 250.00 08/13/2013 101-49240-436990
250.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 24 ACH Enabled: True
157280 re-sale 1,166.80 08/13/2013 609-49750-425500
157280 re-sale 101.98 08/13/2013 609-49750-425400
1,268.78Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 25 ACH Enabled: True
970 billboard design 127.50 08/13/2013 217-41990-431990
973 (250) business cards - T.E. 63.32 08/13/2013 101-41800-421990
973 (500) business cards - M.F. 79.68 08/13/2013 609-49754-421990
974 (1000) Friends of Bertram brochure 319.78 08/13/2013 101-41910-435200
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
590.28Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 26 ACH Enabled: True
FNM Refund FiberNet Monticello acct #1789 43.05 08/13/2013 655-00000-115025
43.05Check Total:
Vendor:1308 MARCO INC Check Sequence: 27 ACH Enabled: False
232588707 7/10-8/10/13 5,022.06 08/13/2013 702-00000-441500
5,022.06Check Total:
Vendor:3355 JACLYN ROSE MAURER Check Sequence: 28 ACH Enabled: False
1002 Re-sale - (10) headbands 60.00 08/13/2013 226-45127-425490
60.00Check Total:
Vendor:1314 MCDOWALL COMPANY Check Sequence: 29 ACH Enabled: False
216024 Install (2) ground condensing units (excludes electrical) 19,250.00 08/13/2013 609-00000-165010
19,250.00Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 30 ACH Enabled: True
7/26/13 7/22/13 City Council mtg recording 80.00 08/13/2013 101-41110-431990
80.00Check Total:
Vendor:1920 MFRA - MCCOMBS FRANK ROOS ASSOC INC Check Sequence: 31 ACH Enabled: True
01056 Project 18304 City of Monticello - Zoning Ordinance Amendments 1,226.40 08/13/2013 101-41910-431990
1,226.40Check Total:
Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 32 ACH Enabled: True
400413004103 (160) transactions - June 2013 144.00 08/13/2013 101-42100-431990
144.00Check Total:
Vendor:1341 MMKR Check Sequence: 33 ACH Enabled: True
33778 Final billing - audit & financial statements yr ended 12/31/12 14,823.00 08/13/2013 101-41540-430100
14,823.00Check Total:
Vendor:1351 MN FIRE SERVICE CERT BOARD Check Sequence: 34 ACH Enabled: False
2018 (1) Fire Inspector 1 Certification Exam 5/22/13 85.00 08/13/2013 101-42200-443700
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
85.00Check Total:
Vendor:2911 MELISSA R MOHRMAN Check Sequence: 35 ACH Enabled: False
8/4/13 utx - owe addit'l $.64 - (5949) sq ft carpet clean 550.00 08/13/2013 211-45501-431990
550.00Check Total:
Vendor:3430 MONTICELLO FOOTBALL BOOSTERS Check Sequence: 36 ACH Enabled: False
468 utx - 5x7 banner at football field 250.00 08/13/2013 226-45122-434990
250.00Check Total:
Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 37 ACH Enabled: True
20909 General 963.36 08/13/2013 101-41910-431990
20909 ZTOWER - General - City Communciations Tower 428.75 08/13/2013 101-41910-431990
20911 Meeting - 7/2/13 Planning Commission 150.00 08/13/2013 101-41910-431990
1,542.11Check Total:
Vendor:1412 OMANN BROTHERS INC Check Sequence: 38 ACH Enabled: False
10277 2.01 ton asphalt 146.06 08/13/2013 101-43120-422400
10293 6.05 ton asphalt 356.92 08/13/2013 101-43120-422400
10305 1.01 ton asphalt 73.39 08/13/2013 101-43120-422400
10319 3.02 ton asphalt 178.16 08/13/2013 101-43120-422400
10334 4.01 ton asphalt 236.57 08/13/2013 101-43120-422400
991.10Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 39 ACH Enabled: True
130802010647 Voice - Wholesale Switching Services 413.68 08/13/2013 655-49860-430910
130802010647 Voice - Operator Services 195.29 08/13/2013 655-49860-430910
130802010647 Voice - Wholesale 800 Switched 165.39 08/13/2013 655-49860-430910
774.36Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 40 ACH Enabled: True
130802008669 Voice - 8/2-9/1/13 A-Links; 7/25/13 Dips 1,415.47 08/13/2013 655-49860-430910
1,415.47Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 41 ACH Enabled: True
010004320717 re-sale 30.60 08/13/2013 226-45127-425410
010004321420 re-sale 30.60 08/13/2013 226-45127-425410
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
61.20Check Total:
Vendor:1674 JAMIE ANN PAULSON Check Sequence: 42 ACH Enabled: False
13323 (24) shirt 780.00 08/13/2013 609-49754-421110
13323 (24) embroidery crest logo 168.00 08/13/2013 609-49754-421110
948.00Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 43 ACH Enabled: False
2460871 re-sale 2,840.85 08/13/2013 609-49750-425100
2460871 freight 28.50 08/13/2013 609-49750-433300
2460872 freight 19.46 08/13/2013 609-49750-433300
2460872 re-sale 669.80 08/13/2013 609-49750-425300
2460873 re-sale 159.75 08/13/2013 609-49750-425200
2461303 re-sale 95.06 08/13/2013 609-49750-425100
2461303 freight 1.39 08/13/2013 609-49750-433300
2461304 freight 75.52 08/13/2013 609-49750-433300
2461304 re-sale 3,513.80 08/13/2013 609-49750-425300
2461304 re-sale 56.00 08/13/2013 609-49750-425400
7,460.13Check Total:
Vendor:1852 POWER & TEL Check Sequence: 44 ACH Enabled: True
5407697-01 utx - (33) jumper 15MTR SM SCA-SCA SPLX 344.34 08/13/2013 656-49877-421990
5407697-02 utx - (33) adapter SCAPC/SCAPC SM SPLX 59.00 08/13/2013 656-49877-421990
403.34Check Total:
Vendor:1442 PURCELL PLUMBING AND HEATING INC Check Sequence: 45 ACH Enabled: False
034885 utx - labor and parts - replaced (15) gal 120 water heater 575.00 08/13/2013 609-49754-440100
034885 Permit - replaced (15) gal 120 water heater 100.29 08/13/2013 609-49754-440100
675.29Check Total:
Vendor:1455 RED'S MARATHON Check Sequence: 46 ACH Enabled: False
7/11/13 fuel for 1929 truck (riverfest parade) 9.72 08/13/2013 101-45130-444100
9.72Check Total:
Vendor:1874 RES SPECIALTY PYROTECHNICS Check Sequence: 47 ACH Enabled: False
15154 7/12/13 Fireworks display service 8,000.00 08/13/2013 609-49754-443990
8,000.00Check Total:
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 48 ACH Enabled: True
6/1-6/30/13 Mileage reimbursement 133.20 08/13/2013 101-42700-433100
6/1-6/30/13 Reimb 6/13/13 PetsMart - dog food; pet bedding 105.25 08/13/2013 101-42700-421990
8/15/13 Contract 1,593.75 08/13/2013 101-42700-431200
1,832.20Check Total:
Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 49 ACH Enabled: True
TDS/Br FQ2 2013 Cable franchise fees - Q 2 2013 TDS/Bridgewater 2,613.97 08/13/2013 101-00000-208020
2,613.97Check Total:
Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 50 ACH Enabled: True
TDS/Br PQ2 2013 Cable PEG fees - Q 2 2013 TDS/Bridgewater 570.35 08/13/2013 101-00000-208020
570.35Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 51 ACH Enabled: False
9402202020 Shredding service 10.70 08/13/2013 655-49870-431990
9402202212 Shredding service 20.07 08/13/2013 101-41940-431990
9402202259 Shredding service 10.00 08/13/2013 101-43110-431990
9402202260 Shredding service 10.00 08/13/2013 217-41990-431990
50.77Check Total:
Vendor:3428 ALLISON AND JESSE SIROVY Check Sequence: 52 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1078 100.37 08/13/2013 655-00000-115025
100.37Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 53 ACH Enabled: False
1060185 re-sale 162.91 08/13/2013 609-49750-425100
1060185 freight 3.75 08/13/2013 609-49750-433300
1060186 freight 1.25 08/13/2013 609-49750-433300
1060186 re-sale 40.12 08/13/2013 609-49750-425400
1060187 re-sale 1,828.46 08/13/2013 609-49750-425300
1060187 freight 20.62 08/13/2013 609-49750-433300
2,057.11Check Total:
Vendor:1498 SPRINGSTED INCORPORATED Check Sequence: 54 ACH Enabled: False
13-070 2012 Continuing Disclosure Services - report prep/filing fee 1,900.00 08/13/2013 657-49870-462010
1,900.00Check Total:
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 55 ACH Enabled: True
768187 re-sale 161.25 08/13/2013 609-49750-425200
768188 re-sale 129.25 08/13/2013 609-49750-425400
290.50Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 56 ACH Enabled: False
7/20/13 Deposit {er,ot #42 - UB Qtr 2 2013 (1/2) 827.68 08/13/2013 602-49490-432200
7/20/13 Deposit {er,ot #42 - UB Qtr 2 2013 (1/2) 827.68 08/13/2013 601-49440-432200
1,655.36Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 57 ACH Enabled: False
00028997 August 2013 65,988.42 08/13/2013 602-49480-430800
65,988.42Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 58 ACH Enabled: False
00029175 12C003 - WWTP DEEH - Upgrades Ph 1 Design - Progress Inv #7 3,473.78 08/13/2013 602-00000-165010
3,473.78Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 59 ACH Enabled: False
1163829 re-sale 302.40 08/13/2013 609-49750-425400
302.40Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 60 ACH Enabled: True
0081341-IN re-sale 600.00 08/13/2013 609-49750-425300
0081341-IN freight 12.00 08/13/2013 609-49750-433300
612.00Check Total:
Vendor:2533 WELLS FARGO BANK NA Check Sequence: 61 ACH Enabled: False
8377084 Acct HBS000724 4/1-6/30/13 HSA Administration 371.25 08/13/2013 101-49240-413500
371.25Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 62 ACH Enabled: False
6136 12C009 - well #4 - supplies (3) fuses 204.09 08/13/2013 601-00000-165010
6136 utx - 12C009 - well #4 - labor - re-install wiring 120.00 08/13/2013 601-00000-165010
324.09Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 63 ACH Enabled: False
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
464980 re-sale 1,152.00 08/13/2013 609-49750-425300
464980 freight 5.56 08/13/2013 609-49750-433300
1,157.56Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 64 ACH Enabled: True
Aug 2013 August 2013 95,690.83 08/13/2013 101-42100-430500
95,690.83Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 65 ACH Enabled: False
7/22/13 51-9391437-3 449.41 08/13/2013 101-41941-438100
7/29/13 51-6505907-2 69.59 08/13/2013 101-43140-438100
7/29/13 51-6505908-3 18.07 08/13/2013 101-42500-438100
7/30/13 51-6505916-3 13,316.43 08/13/2013 101-43160-438100
8/2/13 51-6505914-1 1,157.44 08/13/2013 101-43127-438100
8/2/13 51-6505906-1 957.99 08/13/2013 602-49490-438100
15,968.93Check Total:
Total for Check Run:
Total of Number of Checks:
352,803.69
65
AP-Computer Check Proof List by Vendor (08/08/2013 - 10:10 AM)Page 11
User:
Printed:07/29/2013 - 11:53AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00204.07.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 1 ACH Enabled: False
1960236 Ballfields - resale 197.57 07/30/2013 226-45203-425410
1960237 Friendship Island - yogert; milk; applesauce; pudding snacks 104.75 07/30/2013 226-45127-421980
1963546 5.25 07/30/2013 226-45122-433300
1963546 Ballfields - re-sale 457.51 07/30/2013 226-45203-425410
1963547 re-sale 346.18 07/30/2013 226-45127-425410
1963547 Party Room - pizza; ice cream cups 48.82 07/30/2013 226-45127-421460
1963548 Friendship Island - cheese; ice cream; Nutri-Grain bars; ect 143.24 07/30/2013 226-45127-421980
1,303.32Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 2 ACH Enabled: True
79183300 re-sale 4,166.57 07/30/2013 609-49750-425100
79183300 freight 59.69 07/30/2013 609-49750-433300
4,226.26Check Total:
Vendor:1067 BERNICK'S Check Sequence: 3 ACH Enabled: False
323598 re-sale 149.60 07/30/2013 609-49750-425400
323599 re-sale 852.55 07/30/2013 609-49750-425200
324182 re-sale 763.50 07/30/2013 226-45127-425410
324196 re-sale 671.00 07/30/2013 226-45203-425410
326270 re-sale 105.80 07/30/2013 609-49750-425400
326271 re-sale 1,234.15 07/30/2013 609-49750-425200
3,776.60Check Total:
Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 4 ACH Enabled: True
665FNMT-S-13194 Voice - monthly access charges interstate 7/13-8/12/13 420.99 07/30/2013 655-49860-430910
420.99Check Total:
Vendor:3423 BENGI AND MANLEE COWGER Check Sequence: 5 ACH Enabled: False
FNM Refund FiberNet Monticello acct #0238 7.30 07/30/2013 655-00000-115025
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
7.30Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 6 ACH Enabled: True
1070905 re-sale 750.00 07/30/2013 609-49750-425200
1070918 re-sale 19,666.44 07/30/2013 609-49750-425200
1070918 re-sale 204.80 07/30/2013 609-49750-425400
1070945 re-sale 7,738.30 07/30/2013 609-49750-425200
1070967 re-sale 13,020.57 07/30/2013 609-49750-425200
1070967 re-sale 119.50 07/30/2013 609-49750-425400
1070974 re-sale 38.35 07/30/2013 609-49750-425400
1070974 re-sale 463.10 07/30/2013 609-49750-425200
13180 -209.50 07/30/2013 609-49750-425200
13864 re-sale 176.00 07/30/2013 609-49750-425200
13878 re-sale 314.00 07/30/2013 226-45203-425200
42,281.56Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 7 ACH Enabled: True
709885 re-sale 3,331.63 07/30/2013 609-49750-425200
710903 re-sale 1,285.60 07/30/2013 609-49750-425200
4,617.23Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 8 ACH Enabled: False
154756 re-sale 520.00 07/30/2013 609-49750-425300
154756 freight 11.25 07/30/2013 609-49750-433300
531.25Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 9 ACH Enabled: False
2065987 re-sale 663.20 07/30/2013 609-49750-425200
2065987 freight 3.00 07/30/2013 609-49750-433300
666.20Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 10 ACH Enabled: False
1619950 freight 13.90 07/30/2013 609-49750-433300
1619950 re-sale 875.50 07/30/2013 609-49750-425100
1620671 re-sale 3,983.99 07/30/2013 609-49750-425100
1620671 freight 42.75 07/30/2013 609-49750-433300
1620672 re-sale 3,570.10 07/30/2013 609-49750-425300
1620672 re-sale 281.71 07/30/2013 609-49750-425400
1620672 freight 97.28 07/30/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1620673 re-sale 197.98 07/30/2013 609-49750-425200
1623527 re-sale 4,953.69 07/30/2013 609-49750-425100
1623527 freight 82.71 07/30/2013 609-49750-433300
1623528 freight 13.90 07/30/2013 609-49750-433300
1623528 re-sale 436.30 07/30/2013 609-49750-425300
1625512 re-sale 644.73 07/30/2013 609-49750-425100
1625512 freight 8.34 07/30/2013 609-49750-433300
1625513 freight 34.75 07/30/2013 609-49750-433300
1625513 re-sale 1,451.05 07/30/2013 609-49750-425300
1625514 re-sale 68.63 07/30/2013 609-49750-425200
1626074 freight 51.18 07/30/2013 609-49750-433300
1626074 re-sale 4,303.98 07/30/2013 609-49750-425100
1626075 re-sale 649.33 07/30/2013 609-49750-425300
1626075 re-sale 73.94 07/30/2013 609-49750-425400
1626075 freight 19.81 07/30/2013 609-49750-433300
1626076 re-sale 52.00 07/30/2013 609-49750-425200
1628968 freight 5.56 07/30/2013 609-49750-433300
1628968 re-sale 480.44 07/30/2013 609-49750-425100
1628969 re-sale 226.90 07/30/2013 609-49750-425300
1628969 freight 8.34 07/30/2013 609-49750-433300
584562 -2.78 07/30/2013 609-49750-433300
584562 -250.30 07/30/2013 609-49750-425100
584563 -57.85 07/30/2013 609-49750-425300
584563 -1.39 07/30/2013 609-49750-433300
22,316.47Check Total:
Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 11 ACH Enabled: False
030048 MLB June 2013 245.57 07/30/2013 655-49860-430920
245.57Check Total:
Vendor:2134 NFL NETWORK Check Sequence: 12 ACH Enabled: False
113712 NFL June 2013 798.95 07/30/2013 655-49860-430920
798.95Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 13 ACH Enabled: False
8409016-IN re-sale 579.33 07/30/2013 609-49750-425300
8409016-IN freight 5.25 07/30/2013 609-49750-433300
8409066-IN freight 2.25 07/30/2013 609-49750-433300
8409066-IN freight 137.00 07/30/2013 609-49750-425100
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
723.83Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 14 ACH Enabled: False
2453894 re-sale 9,670.30 07/30/2013 609-49750-425100
2453894 freight 77.84 07/30/2013 609-49750-433300
2454393 freight 23.83 07/30/2013 609-49750-433300
2454393 re-sale 2,067.96 07/30/2013 609-49750-425100
2454394 re-sale 1,440.70 07/30/2013 609-49750-425300
2454394 re-sale 200.09 07/30/2013 609-49750-425400
2454394 freight 45.86 07/30/2013 609-49750-433300
2456238 freight 159.85 07/30/2013 609-49750-433300
2456238 re-sale 7,848.75 07/30/2013 609-49750-425100
2457461 freight 88.50 07/30/2013 609-49750-433300
2457461 re-sale 7,567.86 07/30/2013 609-49750-425100
2457462 freight 45.87 07/30/2013 609-49750-433300
2457462 re-sale 1,502.65 07/30/2013 609-49750-425100
2457849 freight 1.63 07/30/2013 609-49750-433300
2457849 re-sale 158.00 07/30/2013 609-49750-425100
2457850 re-sale 729.80 07/30/2013 609-49750-425300
2457850 freight 30.58 07/30/2013 609-49750-433300
3508254 Refer to inv# 2450705 -183.75 07/30/2013 609-49750-425300
3508254 Refer to inv# 2450705 -1.39 07/30/2013 609-49750-433300
3508483 -4.17 07/30/2013 609-49750-433300
3508483 -489.00 07/30/2013 609-49750-425100
3508484 -39.68 07/30/2013 609-49750-425100
3508789 -6.95 07/30/2013 609-49750-433300
3508789 -344.25 07/30/2013 609-49750-425100
3508790 -163.00 07/30/2013 609-49750-425100
3508790 -1.39 07/30/2013 609-49750-433300
30,426.49Check Total:
Vendor:1459 RJM DISTRIBUTING INC Check Sequence: 15 ACH Enabled: False
25328 re-sale 343.00 07/30/2013 609-49750-425200
343.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 16 ACH Enabled: False
1055231 re-sale 1,753.00 07/30/2013 609-49750-425300
1055231 freight 23.96 07/30/2013 609-49750-433300
1057597 re-sale 449.00 07/30/2013 609-49750-425300
1057597 freight 8.75 07/30/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
1057598 re-sale 1,678.37 07/30/2013 609-49750-425100
1057598 freight 16.04 07/30/2013 609-49750-433300
1057599 freight 7.50 07/30/2013 609-49750-433300
1057599 re-sale 388.00 07/30/2013 609-49750-425300
4,324.62Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY Check Sequence: 17 ACH Enabled: False
2069038 (5) bale - assorted brown bags 139.31 07/30/2013 609-49754-421990
2069038 (2) cs 16/250 towel multifold white 49.35 07/30/2013 609-49754-421990
2069038 re-sale 39.24 07/30/2013 609-49750-425400
227.90Check Total:
Vendor:1518 TDS TELECOM Check Sequence: 18 ACH Enabled: True
665-837-0005 Voice - LNP conversion charges 20.00 07/30/2013 655-49870-432600
665-837-0005 Voice - nonpublished number charges 84.00 07/30/2013 655-49860-430910
104.00Check Total:
Vendor:1518 TDS TELECOM Check Sequence: 19 ACH Enabled: True
665-838-0000 Voice - nonpublished number charges 279.06 07/30/2013 655-49860-430910
665-838-0000 Voice - LNP conversion charges 140.00 07/30/2013 655-49870-432600
419.06Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 20 ACH Enabled: True
765192 re-sale 162.30 07/30/2013 609-49750-425400
765193 re-sale 48.00 07/30/2013 609-49750-425300
765193 re-sale 64.50 07/30/2013 609-49750-425200
765194 re-sale 22,093.32 07/30/2013 609-49750-425200
766777 re-sale 103.30 07/30/2013 609-49750-425400
766778 re-sale 64.50 07/30/2013 609-49750-425200
766778 re-sale 24.00 07/30/2013 609-49750-425300
766779 re-sale 20,973.90 07/30/2013 609-49750-425200
43,533.82Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 21 ACH Enabled: False
1153122 re-sale 122.90 07/30/2013 609-49750-425400
1158088 re-sale 285.60 07/30/2013 609-49750-425400
408.50Check Total:
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1684 VINOCOPIA Check Sequence: 22 ACH Enabled: True
0080603-IN freight 16.50 07/30/2013 609-49750-433300
0080603-IN re-sale 528.00 07/30/2013 609-49750-425300
0080603-IN re-sale 796.00 07/30/2013 609-49750-425100
0080944-IN re-sale 226.00 07/30/2013 609-49750-425100
0080944-IN re-sale 304.00 07/30/2013 609-49750-425300
0080944-IN freight 12.50 07/30/2013 609-49750-433300
1,883.00Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 23 ACH Enabled: False
334605-00 re-sale 904.00 07/30/2013 609-49750-425300
334605-00 freight 18.15 07/30/2013 609-49750-433300
922.15Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 24 ACH Enabled: False
464640 re-sale 87.00 07/30/2013 609-49750-425300
464640 re-sale 17.75 07/30/2013 609-49750-425400
464640 freight 4.17 07/30/2013 609-49750-433300
108.92Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 25 ACH Enabled: False
1080063446 re-sale 2,706.48 07/30/2013 609-49750-425100
1080063446 re-sale 964.24 07/30/2013 609-49750-425300
1080063446 freight 57.89 07/30/2013 609-49750-433300
1080066186 re-sale 4,974.95 07/30/2013 609-49750-425100
1080066186 re-sale 624.00 07/30/2013 609-49750-425300
1080066186 freight 88.68 07/30/2013 609-49750-433300
2080011452 -107.51 07/30/2013 609-49750-425100
2080011468 -82.94 07/30/2013 609-49750-425100
9,225.79Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 26 ACH Enabled: False
7/19/13 MGFARM - 51-0798481-0 37.21 07/30/2013 213-46522-438100
37.21Check Total:
Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 27 ACH Enabled: True
003293 7/13 7/1-7/31/13 Private Line Intrastate; Cost Recovery Surcharges 2,250.01 07/30/2013 655-49860-430910
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
2,250.01Check Total:
Total for Check Run:
Total of Number of Checks:
176,130.00
27
AP-Computer Check Proof List by Vendor (07/29/2013 - 11:53 AM)Page 7
CityCouncilAgenda:08/12/13
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Christine Buschel Liquor Store Clerk Liquor Store 7/16 PT
James Harris Custodian MCC 7/20 PT
Laura Barrientos Munoz Guest Service 2 MCC 7/24 PT
Morgan Zimmerman Guest Service 2 MCC 7/25 PT
Trey Johnson Custodian MCC 7/29 PT
Darion Lewis Guest Service 2 MCC 7/29 PT
Gabrielle Kittel Slide Attendant MCC 7/30 PT
Paige Draack Life Guard MCC 7/30 PT
Scott Imdieke Seasonal Streets Worker Streets 8/5 Seasonal
Shannon Simon DMV Clerk DMV 8/14 PT
Name Reason Department Last Day Class
Grant Brakob Voluntary MCC 6/22 PT
Jamie Houle Voluntary MCC 6/27 PT
Kayla Mack Voluntary MCC 6/27 PT
Brett DeMarais Voluntary FNM 8/1 FT
NEW EMPLOYEES
TERMINATING EMPLOYEES
Book1: 8/6/2013
CityCouncilAgenda:08/12/13
1
5C.ConsiderationofadoptingResolution#2013-059acceptingacontributionfrom
SchlennerWenner&CompanyforsponsoringMovieintheParkonAugust10,
2013 (KB)
A.REFERENCEANDBACKGROUND:
TheMonticelloCommunityCenterreceivedasponsorshipforMovieintheParkon
August10,2013intheamountof$500fromSchlennerWenner&Company.TheMCC
requestsCounciltoacceptthissponsorshipdonation.Asrequiredbystatestatute,ifthe
Cityacceptsthedonationoffunds,theCityCouncilneedstoadoptaresolution
specifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-059
CityofMonticello
RESOLUTIONNO.2013-059
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
SchlennerWennerandCompanyCash$500
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
SchlennerWenner&Co.MCCMovieinthePark,Sponsor
AdoptedbytheCityCouncilofMonticellothis12th dayofAugust,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CouncilAgenda:08/12/13
1
5D.Considerationofapprovingapplicationsfora2-daytemporaryliquorlicenseanda
charitablegamblingpermitfortheChurchofStHenry’sfallfestivalonSeptember
21-22,2013 (CS)
A.REFERENCEANDBACKGROUND:
TheChurchofStHenryisrequestingapprovalofanapplicationfora2-daytemporary
on-saleliquorlicenseinconjunctionwiththeirannualFallFestivaleventonSeptember
21-22,2013.Inaddition,theyarerequestingapprovalofanapplicationforacharitable
gamblingpermitforbingo,rafflesandpull-tabsinconjunctionwiththeFallFestival.
Theactivitieswilltakeplaceonthechurchparkinglotandgrounds.
StHenry’sshouldalsoprovideacertificateofinsuranceshowingliquorliabilitycoverage
forthetemporaryon-saleliquorlicense.
ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe
Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:MinimalstafftimetoprocessapplicationwithState
AlcoholandGamblingDivisionforapproval.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheapplicationsforatemporary2-dayliquorlicenseand
charitablegamblingpermitfortheChurchofStHenry’sFallFestivalon
September21-22,2013,contingentonprovidingacertificateofinsurance
showingliquorliabilitycoverage.
2.Motiontonotapprovetheapplicationsfortemporaryliquorlicenseandcharitable
gamblingpermit.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1forapprovaloftheapplications.
D.SUPPORTINGDATA:
Applicationfortemporaryliquorlicense
Applicationforcharitablegamblingpermit
CityCouncilAgenda:08/12/13
1
5E.ConsiderationofadoptingResolution#2013-060declaringcoststobeassessed,
orderingpreparationofassessmentroll,andcallingforanAssessmentHearingto
adoptassessmentsfor2012RuralRoadImprovements,CityProjectNo.12C001
(WSB)
A.REFERENCEANDBACKGROUND:
The2012RuralRoadImprovementprojectwassubstantiallycompleteinNovember
2012,withminorpunchlistitemscompletedthisyear.Theprojectincluded
improvementstothefollowingroadwaysthatareproposedtobeassessed:
EdmonsonAvenue –PavementreclamationbetweenChelseaRoadandsouthCitylimits
(approx.5,800linearfeet)
FallonAvenue –PavementreclamationbetweenSchoolBoulevardandHunters
Crossing(approx.2,700linearfeet)
FenningAvenue –BituminousoverlaybetweenSchoolBoulevardand85th StreetNE
(approx.3,700linearfeet)
TheprojectalsoincludedimprovementsattheintersectionofSchoolBoulevardand
EdmonsonAvenue.TrailimprovementswerealsoincludedwiththeprojectalongJason
Avenue,betweenOakRidgeDriveandOakviewCourt,andthetrailsegmentbetween
OakviewLaneandMeadowLane.
ApublichearingwasheldfortheprojectonApril9,2012priortofinaldesign,bidding,
andconstructionoftheproject.Apreliminaryassessmentrollwaspresentedatthe
publichearingfortheprojectinaccordancewithMinnesotaStateStatute429.
Nowthatconstructioniscompleteandthefinalcostsareaccountedfor,afinal
assessmentrollisbeingpresentedatthistime.Itshouldbenotedthattheestimatedfinal
constructioncostoftheproject($686,078)isbelowtheoriginalcontactamount
($693,359).Wehaveyettoreceivethefinalpaperworkfromthecontractorbeforethe
finalacceptanceandapprovaloftheprojectispresentedtotheCouncilforapproval.
WrightCountyrequiresthatassessmentsbecertifiedtotheCountyAuditorbytheendof
Novemberforcollectiononnextyear’staxes.Itisproposedtocallfortheassessment
hearingfortheprojectonSeptember9,2013.Noticestoaffectedpropertyownerswill
bemailedperrequirements.ByconductingtheassessmenthearingonSeptember9th,
adequatetimeforpublicationandmailingofnoticeswillbeprovidedtosatisfythe
requirementsforpublicimprovementprojectsinaccordancewithMinnesotaStatutes
Chapter429.Interestwillalsostartaccruingfortheprojectoncetheassessmentrollis
adoptedbytheCouncil.Theassessmenttermisproposedfortenyearsataninterestrate
of4.75%,whichis1.5%ofthecurrentprimerate.
Followingisadescriptionoftheproposedassessmentsandenclosedaretheproposed
finalassessmentrolesandcorrespondingmaps:
CityCouncilAgenda:08/12/13
2
ResidentialAssessments
Single-familyresidentialpropertyownershavingdirectaccesstotheimprovedroadways
areproposedtobeassessedforroadimprovementsattherateof$4,000perlothaving
directaccess.Thisassessmentrateisthesamerateestablishedwiththe2011Street
Reconstructionproject.Currentlythereareonlytworesidentialproperties,whichare
alongEdmonsonAvenue(1248and1448),wherethisrateapplies.
Staffcontinuestoproposeassessingthenon-residentialpropertyat1248Edmonson
Avenueattheresidentialrateforoneresidentialproperty.TheAlternativeLearning
Programoperatesonthispropertyandalthoughthispropertyisusedonadailybasis,it
willmostlikelynotgeneratethesamevolumeofpassengervehicletraffic,andmore
importantlytrucktraffic,ascomparedtoatypicalnon-residentialproperty.Giventhe
frontfootageofthelot,thepropertycouldnotbesubdividedintoadditionalresidential
lotsinthefuture,soonlyoneresidentialassessmentisproposedtobeleviedagainstthis
property.
Non-ResidentialAssessments
Non-residentialpropertyownersareproposedtobeassessedfor100%oftheroad
improvementcostsattherateof$42.79perfrontfootforpavementreclamationto
EdmonsonAvenue,$31.03perfrontfootforpavementreclamationtoFallonAvenue,
and$10.14perfrontfootforanoverlayonFenningAvenue.Theassessmentswere
calculatedbytakingthetotalimprovementcostforeachroadwayanddividingitbytotal
frontfootageofimprovedroadwaylength.
Perpreviousassessmentpractices,non-residentialratesareappliedto100%ofthefront
footagealongthefrontoftheproperty;50%ofthesidefootage,aslongastheproperty
hasdirectaccesstothereconstructedstreet,or25%ofthesidefootageiftheproperty
doesnothavedirectaccess.However,ifdirectaccessisaddedatalaterdatetheproperty
ownerwillthenberequiredpaytheadditional25%atthattime.Propertiesat100
ChelseaRoadand100DundasRoadarecornerlotswiththeirsideyardsalongEdmonson
Avenuewheretheabove-describedmethodologyisapplied.
Thepropertyat1350EdmonsonAvenueisproposedtobeassessedatthenon-residential
rateasthepropertyiscurrentlybeingusedasabusinessforamechanicalHVAC
contractor.Itshouldbenotedthatasingle-familyhomeexistsonthepropertythatis
currentlybeingrented,howeverthepropertyiszonedB-3.
TownshipProperties
UponadoptingtheMonticelloOrderlyAnnexationAgreement(OAA)inMayof2005,
theCityassumedallresponsibilityformaintainingandimprovingall“lineroads,”
definedwithintheOAAasanyroadwhosecenterlineactsastheboundarylinebetween
theCityandtheTownship.NofundingisthereforebeingrequestedfromtheTownship
fortheproposedimprovements.
PropertiesinMonticelloTownshipthatfronttheproposedimprovementsarenot
proposedtobeassesseduntiltheyareannexedintotheCity.Atthetimeofthepublic
improvementhearingin2012,noticesweremailedtofivedifferentpropertyownersof
sevenpropertiesintheTownshiptoprovidethelatitudetolevyassessmentsagainstthese
CityCouncilAgenda:08/12/13
3
propertiesatsuchtimethatannexationoccurs.IfannexationofabenefittingTownship
propertyoccurs,itislikelytohappenatthetimethepropertyownerseekstodevelopit.
Underthisscenario,theCitywouldhavetheopportunitytoincorporatethepaymentof
theassessmentintoafuturedevelopmentagreement.Thisappliestopropertiesalong
FallonandFenningAvenuesonly.Itshouldbenotedthatinterestwouldnotbeginto
accrueuntilafterannexationoccurred,andif/whenassessmentsareconsideredforthese
propertiestherateswouldbecalculatedbasedontheuseofthepropertiesandtheywould
beproratedtoaccountfortheageoftheimprovements.
CityPropertyAssessments
TheCitycurrentlyownspropertiesalongthesegmentsofFallonandFenningAvenues
thatareproposedforimprovements.ThesepropertiesincludePioneerParkalongFallon
Avenue,andMonteClubhillalongFenningAvenue.
Pre-AssessedProperties(existingdevelopmentagreements)
Thereareseveraldevelopments;Featherstone,HuntersCrossing,SpiritHillsTownhomes
andHillsideFarmsthatwereassessedforfuturereconstructionoftheadjacentroadways
aspartofdevelopmentagreements.TheCitycouldusethesecollectedfundsfortheCity
contributiontotheprojectnowand/orusethefundsiftheadjacentroadwaysarewidened
andreconstructedtoanurbansectioninthefuture.Currentlytheseareassignedfundsin
theStreetReconstructionFund.
ThedevelopmentagreementfortheAutumnRidge3rd Additionincludeda$40,000
assessmentforturnlaneimprovementsonEdmonsonAvenue.Theturnlane
improvementswerenotincludedwiththeprojectasitwasdeterminedtobemorefeasible
toconstructtheturnlaneswhenoneormoreoftheseoccur:EdmonsonAvenueis
reconstructedtoanurbansection,developmentoccurswithinthesurroundingarea,
and/orfundsareavailabletoconstructtheimprovements.
FutureAssessments
Forpropertiesthatarecurrentlybeingassessed,iftheadjacentroadwaysarewidened
and/orreconstructedtoanurbansectioninthefuture,additionalassessmentscouldbe
leviedforthenewimprovementsonlyandnotforthenewpavementplacedin2012.
ThisisasimilarmethodthatwasimplementedwiththeFallonAvenue(ChelseaRoadto
SchoolBoulevard)StreetRehabilitationProjectcompletedin2009.
Theprojectisbeingfundedusingacombinationofstreetreconstructionfunds,state-aid
fundsandspecialassessmentstobenefittingpropertieswithintheCitylimits.Tobe
consistentwithpastpractice,anyassessmentsappliedwillbebasedonthecurrentuseof
thepropertyatthetimetheimprovementsaremade.Howeveriftheuseoftheproperty
changesinthefuture,theassessmentwouldbere-evaluatedatthetimebasedona20-
yearpavementlife,notincludingadditionalinterestcosts.
A1.BudgetImpact:Belowisasummaryoftheprojectfunding.Thetotalproject
costincludesconstructionandindirectcosts.
CityCouncilAgenda:08/12/13
4
Current
Assessments*City/State
AidFunds**
Total
Project
Cost
EdmonsonAvenue $246,991$248,899$495,890
FallonAvenue $52,417$113,307$165,724
FenningAvenue $18,076$58,316$76,392
SchoolBlvd/Edmonson
AveIntersection $10,157$10,157
Pathways $46,506$46,506
Total $317,484$477,185$794,669
*IncludesCity-ownedparcelswhichtotal$61,430inassessments
**State-AideligiblefundsforEdmonsonAvenuebetweenChelseaRoadand
SchoolBoulevardtotalapproximately$280,000
A2.StaffWorkloadImpact:Impactstostaffworkloadwillbeminimal.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-060declaringcoststobeassessed,ordering
preparationofassessmentroll,andcallingfortheassessmenthearingfor
September9,2013forthe2012RuralRoadImprovements,CityProjectNo.
12C001.
2.MotiontodenyadoptingResolution#2013-060atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsthattheCouncilauthorizeAlternative#1.IftheCouncilwishes
tomodifytheassessmentroles,staffwouldaskthatthisbediscussedatthisCouncil
meetingsothatanymodificationcanbeincorporatedinthenoticestoaffectedproperty
ownerstobesentbeforeAugust26th fortheassessmenthearingonSeptember9,2013.
D.SUPPORTINGDATA:
Resolution#2013-060
AssessmentRollsandMapsfor:
EdmonsonAvenueImprovements
FallonAvenueImprovements
FenningAvenueImprovements
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-060
DECLARINGCOSTSTOBEASSESSED,ORDERINGPREPARATIONOF
ASSESSMENTROLL,ANDCALLINGFORANASSESSMENTHEARINGTOADOPT
ANASSESSMENTROLLFOR2012RURALROADIMPROVEMENTS
CITYPROJECTNO.12C001
WHEREAS,contractshavebeenletandconstructioncompletedforthe2012RuralRoad
ImprovementsincludingpavementreclamationonEdmonsonAvenuebetweenChelseaRoad
andsouthcitylimits(5800linearfeet),pavementreclamationonFallonAvenuebetweenSchool
BoulevardandHuntersCrossing(2700linearfeet),andbituminousoverlayonFenningAvenue
betweenSchoolBoulevardand85th StreetNE(3700linearfeet);
NOWTHEREFOREBEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY
OFMONTICELLO,MINNESOTAASFOLLOWS:
1.TheCityCouncilherebydeterminesthataportionofthecostforsaidimprovementsshall
beassessedagainstbenefittedpropertyownersbaseduponbenefitsreceivedwithout
regardtocashvaluation.
2.TheCityAdministratorshallforthwithcalculatetheproperamounttobespecially
assessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland
withoutregardtocashvaluationasprovidedbylaw,andheshallfileacopyofsuch
proposedassessmentinhisofficeforpublicinspection.
3.Ahearingshallbeheldonthe9th dayofSeptember,2013at7p.m.intheCouncil
ChambersattheMonticelloCommunityCentertopassuponsuchproposedassessment
andatsuchtimeandplaceallpersonsowningpropertyaffectedbysuchimprovement
willbegivenanopportunitytobeheardwithreferencetosuchassessment.
4.TheCityClerkisherebydirectedtocauseanoticeofthehearingontheproposed
assessmenttobepublishedonceintheofficialnewspaperatleasttwoweekspriortothe
hearingandshallstateinthenoticethetotalcostoftheimprovement.TheClerkshall
alsocausemailednoticetobegiventotheownerofeachparceldescribedinthe
assessmentrollnotlessthantwoweekspriortothehearing.
5.Theownerofanypropertysoassessedmay,atanytimepriortocertificationofthe
assessmenttotheCountyAuditor,paythewholeoftheassessmentonsuchproperty,
withinterestaccruedtothedateofpaymenttotheCity,exceptthatnointerestshallbe
chargediftheentireassessmentispaidwithin30daysfromtheadoptionofthe
assessment.PaymentofthebalanceinwholemustbemadebeforeNovember15,2013,
orinterestwillbechargedthroughDecember31st ofthesucceedingyearforthefirst
year’sportionoftheassessment.Insubsequentyears,thepropertyownermayatany
timethereafter,paytotheCitythebalanceoftheassessmentremainingunpaidafterthe
currentyear,providedsuchpaymentismadepriortoNovember15th.
6.TheCityClerkshallforthwithtransmitacertificationofthisassessmenttothecounty
auditortobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe
collectedandpaidoverinthesamemannerasothermunicipaltaxes.
ADOPTEDBY theMonticelloCityCouncilthis12th dayofAugust,2013.
CITYOFMONTICELLO
____________________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:08/12/2013
1
5F.Considerationofestablishingapart-timeCommunicationsCoordinatorposition
andhirethecity’scommunicationsinternonapart-timebasis (JO/TE)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsidertheestablishmentofapart-timecommunications
position.Asapart-time,20houraweekposition,theprimaryfocusforthefirstsix
monthswillbesupportingFiberNetmarketingandcommunicationefforts.Afterthe
initialsixmonths,staffexpectssometimewillbeavailableforassistingthe
communicationneedsofvariouscitydepartments.Thetimeallocationand
responsibilitiesforthepositionwillbeevaluatedforassistanceandsupportof
communicationsneedsofothercitydepartments.Thepurposeandprimarydutiesofthe
positionareavailableforyoutoreviewintheattachedjobdescription.Thejob
descriptionmayberevisedtoreflectneededchangesafterthesixmonthevaluation.Itis
recommendedthatthispositionreporttotheCityAdministratortoensurethatmessaging
andcontentisconsistentwithcitypoliciesandgoals.
Thissummer,theCityprovidedRachelLeonard,agraduatestudentatSt.CloudState
University,anunpaidcommunicationsinternship.Staffwasimpressedwithherabilities
andideasforenhancingandcoordinatingcitycommunications.Shealsohasbeen
workingwithMarkPultuskerindevelopingacommunicationsplansupportingFNM.
Ms.LeonardhadalsobeenpreviouslyemployedbytheMonticelloCommunityCenter.
Duehereducation,excellenttrackrecordwiththeMonticelloCommunityCenter,and
impressiveassistanceasanintern,itisrecommendedthatMs.Leonardbeassignedto
thisposition.Itisourviewthatshehastheabilitytohelpusbettercoordinateour
communicationeffortsthroughuseoftraditionalmedia,socialmedia,websiteandother
communicationresources.Ms.LeonardhasaBachelor’sDegreeinPoliticalScience
withaminorinPublicCommunicationandiscurrentlyworkingtowardsherMaster’s
DegreeinEnglish.Sheisexpectedtograduateinthespringof2014.Ms.Leonard
wouldcontinuetoattendclasseswhileworking20hoursperweekfortheCity.
A1.BudgetImpact:Thispositionwaspointedoutforpayequitypurposesand
wouldbeagrade10positionwithapayrangeof$19.89-$25.86.At20hoursper
weekwithastartingwageof$19.89thetotalannualcostofthisposition
includingPERA,FICAandMedicarewouldbeapproximately$23,767.80.
PayrollsavingsduetorecentreductionstostaffatFiberNetwillbeusedtofund
thisposition.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheestablishmentofapart-timecommunicationspositionand
tohireRachelLeonardtofilltheposition.
2.Motiontodenytheestablishmentofapart-timecommunicationsposition.
CityCouncilAgenda:08/12/2013
2
C.STAFFRECOMMENDATION:
CityStaffandthePersonnelCommitteerecommendestablishingthispositionand
offeringthepositiontoRachelLeonard.ThePersonnelCommitteerecommendsthatthe
effectivenessandhoursofthepositionbereviewedatsixmonthsinJanuaryof2014.
D.SUPPORTINGDATA:
Preliminaryjobdescription
RachelLeonard’sResume
Communications Coordinator
City of Monticello
Title: Communications Coordinator
Effective Date: August 12, 2013
General Statement of Duties: Assists in the City’s internal and external communications activities by
performing a variety of specialized and technical tasks.
Supervision Received: Works under the general supervision of the City Administrator.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed. Duties may vary somewhat from position to
position within a class.
Develops and recommends communications policies and procedures for the City.
Evaluates communications vehicles, assesses effectiveness of each, and recommends revisions as
appropriate.
Writes, edits, designs and produces public information pieces for the City residents and employees,
including newsletters, brochures, handbooks, maps, flyers.
Works with the City departments to plan, develop, and produce various targeted communications
pieces for distribution to affected and/or interested audiences.
Provides local media with articles about specific City programs or activities of general interest as
well as periodic press releases to other media.
Manages the City’s governmental access cable TV programming and cable casting. Coordinates
programming of government access channel and works with others to develop specific cable
programming.
Enhances and performs maintenance on City web sites, which includes preparing information and
graphics, monitoring quality control, and maintaining usage report records.
Manages press release outlet database and develops and distributes press releases.
Coordinates social media messaging and synchronization with website content.
Assists in the coordination of neighborhood outreach programs.
Assists with CityFeed broadcast system.
Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to communicate effectively, in verbal and written English, with staff, governing bodies,
outside agencies, and the general public.
Ability to deal tactfully and effectively with City elected officials, City staff, outside agencies, media
outlets, and the general public.
Ability to work creatively with expertise, enthusiasm, and ownership for all internal and external
communications.
Ability to manage complex projects and meet deadlines.
Ability to work independently and prioritize tasks.
Communications Coordinator
City of Monticello
Ability to work cooperatively in a team atmosphere.
Knowledge of effective communications concepts, approaches, and techniques.
Knowledge of proper grammar, sentence structure, punctuation, and spelling.
Knowledge of personal computers.
Knowledge of the principles and practices of graphic design, desktop publishing, and web publishing.
Knowledge of Windows-based software applications, including desktop and web publishing.
MINIMUM REQUIREMENTS
Qualified candidates must have a Bachelor’s Degree in in Journalism, English, Public Relations,
Communications, Graphic Design or closely related field plus. Must have excellent written and verbal
communications skills and be proficient in desktop and web publishing design.
CityCouncilAgenda:08/12/13
1
5G.ConsiderationofadoptingResolution#2013-062approvinganagreementfor
assessmentandwaiverofhearingandappealfor413W4th Street (PID155-010-
029020)andcertifyingtheassessmentfor2015taxespayable.Applicant:Cityof
Monticello (WO/AS/CS)
A.REFERENCEANDBACKGROUND:
TheCityofMonticelloacquiredthepropertyat413West4th StreetonDecember19,
2008,whichhadbeenrepossessedbythepreviousowner’sbank.InSeptemberof2010,
BraunIntertecwasauthorizedtoprovideahazardousbuildingmaterialinspectionofthe
propertypriortothedemolitionofthehouseanddetachedgarageontheproperty.The
demolitiontookplaceinOctoberof2010andthepropertywasrestoredtoavacantlot.
TheCityhasreceivedanofferonthepropertyfromabuyerthatisinterestedin
purchasingthepropertyforthepurposeofbuildingasinglefamilyresidence.The
considerationofthesaleofthepropertywillbepresentedtotheCouncilforconsideration
atalaterdate.However,toensurethatthepropertywillbeusedforitsintendedpurpose,
theconstructionofasingle-familyhome,theCouncilisaskedtoconsideradoptingan
assessmentagainsttheproperty.Theassessmentwillbedeferredtoallowtimeforthe
Counciltoconsiderthepurchaseoffer,closeonthepropertyandallowforconstruction
ofthesingle-familystructure.ThedefermentissettoexpireonNovember1st,2014.
Ifthepropertyhasbeensoldandasingle-familyhomeisconstructedonthesitewitha
certificateofoccupancyissuedbyOctober31,2014,theresolutionadoptingthe
assessmentagreementallowsfortheremovaloftheassessment.Ifthelothasbeensold,
butnohomehasbeenconstructed,theassessmentwillbecertifiedandrequiredtobe
paidwithinterest.
AstheCityisthepresentownerofthesite,theCitymaywaiveitsrighttotheM.S.429
processandappeal.
ItshouldbenotedthattheEconomicDevelopmentAuthorityfundedthepurchaseofthe
property(thoughthetitletothepropertyisheldbytheCityofMonticello),andthe
environmentalanalysisanddemolitionefforts.TheEDAhasreceivedinformation
relatedtothisproposedactionandhasnoobjection.
A1.BudgetImpact:Minimalcostforrecordingofagreement.
A2.StaffWorkloadImpact:
B.ALTERNATIVEACTIONS:
1.MotiontoapproveResolution#2013-062approvingassessmentagreementand
waiverofirregularityandappealfortheCityofMonticellofor413W4th Street
(PID155010029020).
CityCouncilAgenda:08/12/13
2
2.MotiontodenyadoptionofResolution#2013-062atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
Resolution#2013-062
AgreementofAssessmentandWaiverofIrregularityandAppealfor413W4th Street
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-062
APPROVINGAGREEMENTOFASSESSMENTANDWAIVEROFIRREGULARITY
ANDAPPEALFORTHECITYOFMONTICELLOFORPROPERTYAT413WEST
4TH STREET(PID155-010-029020)
WHEREAS,theCityofMonticellowishestoenterintoanassessmentagreementforpropertyat
413West4th StreetinMonticellooveraperiodofone(1)yearataninterestrateof4.75%,with
theintentofcollectingreimbursementondemolitionandnuisancefeesasprovidedinthe
AgreementofAssessmentandWaiverofIrregularityandAppeal(Attachment“A”);and
WHEREAS,saidagreementforassessmentcontainsaprovisionfordefermentofassessmentto
the2015payabletaxyear;and
WHEREAS,saidagreementforassessmentcontainsanallowanceforremovaloftheassessment
contingentuponsubstantialcompletionofaresidentialsinglefamilyhomeuponthesubject
property;
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:thattheCityCouncilapprovestheAgreementofAssessmentandWaiverof
IrregularityandAppealforthepropertyat413West4th StreetidentifiedasPID155-010-029020.
ADOPTEDBY theMonticelloCityCouncilthis13thdayofMay,2013.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
ATTACHMENT“A”
INSERTAGREEMENTOFASSESSMENTANDWAIVEROFIRREGULARITYAND
APPEAL–413West4th Street(PID155-010-029020)
(reservedforrecordingpurposes)
PropertyOwner:CityofMonticello
PropertyAddress:413West4th Street
LegalDescription:Lot3andpartofLot2,Block29,OriginalTown (Attachment“A”)
PID:155-010-029020
ASSESSMENTAGREEMENT
Onthis______dayof______________,2013,theCITYOFMONTICELLO,herebyagreesto
certifyaspecialassessmentforexpendituresrelatedtodemolitionandnuisancefeesasadopted
byresolutionoftheMonticelloCityCouncil.
ThesechargesTOTALTHEAMOUNTOF$10,000.00.
Thisamountshallbeassessedagainstthedevelopmentpropertyasfollows:
A.TheDevelopmentpropertywillbeassessed$10,000.00pursuanttoMinn.
Stat.§429.011,etseq.
B.Theassessmentisdeemedadoptedonthedatethiscontractissignedbythe
parties.
C.Developerherebywaivesunconditionallyallproceduralandsubstantive
objectionstotheassessmentincluding,butnotlimitedto,anyrightstohearingrequirementsand
anyclaimthattheassessmentconstitutesaspecialbenefitorthattheamountoftheassessment
exceedsthespecialbenefittotheDevelopmentproperty.TheDeveloperfurtherwaivesanyappeal
rightsotherwiseavailablepursuanttoMinnesotaStatutes§429.081orotherlaws.
D.TheCITYOFMONTICELLO herebywaivespublichearingnotice
requirementsassociatedwiththespecialassessmentasdescribedabove.
E.ThisAgreementshallberecordedagainstthetitletothesubjectpropertyand
shallbebindinguponOwner,its/theirassigns,heirsandsuccessorsininterest.
F.DeferralofAssessment.
1.Theassessmentamountwillbedeferredforone(1)year,withthe
fullinstallmentpayableaspartofthecollectible2015taxes.
2.Theassessmentamountwillbepayableoverone(1)year,including
interestattherateoffourandthree-quarterpercent(4.75%)per
annumsimpleinterestcomputedontheunpaidbalance.
3.Ifthepropertyissoldandaresidentialsinglefamilyhomeisbuiltto
substantialcompletionwithanoccupancypermitissuedonorbefore
October31st,2014,theassessmentwillberemovedbytheCityof
Monticello,andthelegallydescribedpropertywillnotbesubjectto
theassessmentidentifiedinthisagreement.Propertyownershall
followthecity’sbuildingandzoningordinancesindevelopmentof
thepropertyandoccupancypermitshallbeissuedbythecity’s
BuildingOfficialuponcompletion.
CITYOFMONTICELLO
BY:
______________________________________
ClintHerbst,Mayor
(CITYSEAL)
AND
______________________________________
JeffO’Neill,CityAdministrator
STATEOFMINNESOTA)
(ss.
COUNTYOFWRIGHT)
Theforegoinginstrumentwasacknowledgedbeforemethis________dayof______________,
2013,byClintHerbstandbyJeffO’Neill,respectivelytheMayorandCityAdministratoroftheCityof
Monticello,aMinnesotamunicipalcorporation,onbehalfofthecorporationandpursuanttotheauthority
grantedbyitsCityCouncil.
____________________________________________
NOTARYPUBLIC
STAMP
Documentpreparedby:
CityofMonticello
505WalnutSt,Suite1
MonticelloMN55362
CMS
(returnrecordeddocumenttoaboveaddress,AttnDeputyClerk)
ATTACHMENT“A”
LEGALDESCRIPTIONFORPID155-010-029020
Lot3,Block29,andLot2,Block29,exceptthenorthwesterly33feetthereof,said
northwesterly33feetofLot2beingalsodescribedasthatpartofLot2lyingnorthwesterlyofa
linedrawnparalleltothenorthwesterlylineofsaidLot2anddistant33feetsoutheasterlyofsaid
northwesterlyline,allintheTownsiteofMonticello.
CityCouncilAgenda:8/12/13
1
5H.Considerationofapproving2014-2015lawenforcementcontractwithWright
CountySheriff’sOffice (WO)
A.REFERENCEANDBACKGROUND:
Thecurrent2012–2013LawEnforcementContractwiththeWrightCountySheriff’s
OfficeexpiresonDecember31,2013.WrightCountyhasthereforepreparedanew
contractforthenexttwoyears.
Underthenewcontract,thehourlyrateforlawenforcementservicesforcalendaryear
2014willbe$62.50perhour--$2or3.3%higherthan2013.The2015ratewillincrease
to$64.50--$2or3.2%higherthan2014.ThenewrateswereapprovedbytheWright
CountyBoardonJune25,2013.
Belowisatablecomparingthehourlyrates,numberofcontracthoursperday,andthe
correspondingbudgetforourcontractedlawenforcementservicesfrom2008to2015.
YearHourly
Rate
Hours
perDay
BudgetChange
2015$64.5052$1,224,210 $37,960
2014$62.5052$1,186,250 $37,960
2013$60.5052$1,148,290 $11,128
2012$59.7552$1,137,162 $17,342
2011$59.0052$1,119,820 $28,470
2010$57.5052$1,091,350 $28,470
2009$56.0052$1,062,880 $77,380
2008(July–December)$54.0052$512,460
2008(January–June)$54.0048$473,040
Thenewcontractprovidesfornochangeinlawenforcementcoverage,currently52
hoursperdayor18,980hoursannually.ThelastincreaseincoverageoccurredinJulyof
2008whentheCityrequestedanadditional4hoursperday,therebyincreasingour
coveragefrom48hoursto52hoursperday.TheSheriff’sOfficecanadjusthourly
coveragein4hourincrements.
Attachedisthe2014-2015LawEnforcementcontract,whichwasdraftedbyWright
County.Extrahourswerecontractedforin2012becauseitwasaleapyear.Thenext
leapyearis2016.
ItshouldbenotedthattheWrightCountySheriffwillbeinattendanceattonight’s
CouncilmeetingtopresentthemostrecentreportoncrimestatisticsinMonticello,andto
respondtoanyCouncilinquiries,includinganyquestionsrelatedtothe2014-2015Law
EnforcementContract.Thesheriffisattendingaparadeearlierinthedayandmayarrive
afterthebeginningreportsandannouncements.
A.1BudgetImpact:Seeaboveschedule.
CityCouncilAgenda:8/12/13
2
A.2StaffWorkload:Approvalofthe2014–2015LawEnforcementContractfor
policeserviceswillhavenoimpactontheworkloadofCitystaff.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethe2014-2015LawEnforcementContractwithWrightCounty
forlawenforcementservicesat52hoursperdayfor$62.50perhourin2014and
$64.50perhourin2015.
2.Motiontodenyapprovalforlawenforcementservicesatthistime.
C.STAFFRECOMMENDATION:
StaffrecommendstoCityCouncilforapprovalAlternativeAction#1,whichmaintains
lawenforcementcoverageat52hoursperdayfor$62.50perhourin2014and$64.50in
2015.
D.SUPPORTINGDATA:
2014-2015LawEnforcementContractasproposedbyWrightCounty
CityCouncilAgenda:08/12/13
1
7.Considerationofapprovinganamendmenttoconditionalusepermitforplanned
unitdevelopment.Applicant:JR&RII,LLC (AS)
A.REFERENCE&BACKGROUND
Property:Lot2,Block1,andOutlotC,KirkmanAddition(subject
site)andLot1,Block1,MonticelloMall
TheexistingPUDconsistsofthe8.6acreformerKmart
property,andthe6.4acrepropertywhichincludestheCUB
buildingandamulti-tenantretailcomplex.
PlanningCaseNumber:2013-027
Request(s):Amendmentto ConditionalUsePermitfor PlannedUnit
Development
DeadlineforDecision:September9th,2013 (60days)
LandUseDesignation:Downtown
ZoningDesignation:CCD(CentralCommunityDistrict),sub-districtL-8,
FreewayCommercial
Thepurposeofthe“CCD”,CentralCommunityDistrict,is
toprovideforawidevarietyoflanduses,transportation
options,andpublicactivitiesinthedowntownMonticello
area,andparticularlytoimplementthegoals,objectives,
andspecificdirectivesoftheComprehensivePlan,andin
particular,theEmbracingDowntownMonticelloreportand
itsDesignGuidelines.
CurrentSiteUse:The8.6acresubjectsiteiscurrentlyoccupiedbythenow
vacantKmartretailbuilding.Theparcelsalsoincludean
existingparkingfieldandanoutdoorsales/displayarea.
SurroundingLandUses:
North:7th Streetandresidential,zonedCCD(CentralCommunity
District),F-3(Transition)
East:MixedMulti-TenantCommercialRetail,CCD(Central
CommunityDistrict),sub-districtL-8(Freeway
Commercial)
South:1-94,Mixedcommercial,zonedB-3(HighwayBusiness)
West:Vacant,zonedB-3(HighwayBusiness)
CityCouncilAgenda:08/12/13
2
ProjectDescription:Theapplicantisseekingapprovalforanamendmentto
ConditionalUsePermitforanexistingfourlotcommercial
PlannedUnitDevelopment.ThePUDincludestwosingle-
useprincipalbuildingsandamulti-tenantretailbuilding.
Theapplicantsareseekingtore-usetheexisting86,000
squarefootbuildingstructureandparkingarealocatedon
thesubjectsite,Lot2,Block1andOutlotCoftheKirkman
Addition.
TheCityapprovedtheoriginalPUDinMarchof1998.At
thattime,theprojectincludedthedemolitionoftheexisting
MonticelloMallretailbuildingandtheadditionoftheCUB
andin-lineretailbuildings.ThePUDincludedthe
allowanceforthezerolotlinedevelopmentandcross
access/crossparkingfortheretailcomplex.
Atthistime,JR&RII,LLCasapplicants,proposetouse
thesitefortheoperationofaprincipalretailuse,with
accessoryloadingdockandoutdoorsalesanddisplay,
whichmayalsoincludelimitedrentalofsmalltoolsand
equipment.
Nochangestothefootprintoftheexistingbuildingare
proposed,however,thesiteisproposedtobemodifiedto
includea17,850squarefootoutdoorsalesanddisplayarea
andrecessedloadingdock.
Theapplicant’snarrativereferencesrequiredconditional
usepermitsandvariancesfortheproposeduse.EachCUP
andvarianceisaddressedwithinthisanalysisandcanbe
encompassedbytheamendmenttoplannedunit
development.Separateapprovalforeachisnotrequired.
CUP–Retail>10,000SFinL-8,CCD,includinglimited
rentalsales
CUP–Accessoryuseoutdoorstorage
Variance–off-streetloading,docklength
Variance–signareasquarefootage,free-standingsigns
PlanningCommissionRecommendation
ThePlanningCommissionreviewedthisitemduringapublichearingonAugust6th,
2013.CommissionersSpartzandSalawereabsent.Itwasnotedduringthehearingthat
theapplicanthadprovidedanupdatedsiteplanwhichaddressedsomeoftheoriginal
ExhibitZapprovalconditionsasidentifiedinthestaffreport.Theseincluded:
CityCouncilAgenda:08/12/13
3
a.Placementofanyproposedcartcorralswhichmayresultinadditionalparking
lossonarevisedsiteplan.
b.Eliminationofobstructionofthefirehydrantatthesouthwestcornerofthesite.
c.Thenorthsideofthestorageareashallbescreenedfromthepublicrightofway.
Therevisedsiteplanreducedtheoverallsizeoftheoutdoorsales/storageareatoavoid
obstructingthehydrant,illustratedthecartcorrallocations(includingreductionin
parkingduetotheirplacement)andaddedopaquefencingalongthenorthsideofthe
outdoorsales/storagearea.Thisstaffreporthasbeenmodifiedtoreflectthosesite
changes.
Theapplicant’srepresentatives,WayneElamofCommercialRealtySolutionsandScott
DahlkeofCivilSiteDesign,werepresenttoaddresstheCommission.Mr.ElamandMr.
DahlkeaddressedtheCommissiononthreeExhibitZconditions.First,theapplicantis
seekingtoaccomplishlandscapingwithintheexistingparkingislandsandplantingsbeds,
withlargershrubswherenecessarytomeetcoderequirements.Theywouldprefernotto
addplantingislandsintheparkingarea.Second,aclarificationwasrequestednotingthat
thegradinganddrainageplanrequiredwouldonlybefortheloadingdockarea.Finally,
theapplicant’srepresentativesrequestedthattheCommissionconsiderrecommending
300squarefeetinfree-standingsignareaversusthe200squarefeetallowedbycode.It
wasnotedthatthesitewouldbealloweda200squarefootpyloniftheadditional
monumentsignon7th hadnotbeenrequested.Assuch,theapplicantisseekingan
allowanceforboththe200squarefootpylonandtheapproximately100squarefoot
monumentfortheirentrancealong7th Street.Theapplicant’srepresentativesalso
explainedthatthefinalmonumentsignsizemaynottotal100squarefeetinarea.
Withthosetheenotations,theapplicant’srepresentativesindicatedtherewerenoother
issueswithExhibitZ.
Nootherpublictestimonywasoffered.
TheCommissionunanimously(3-0)recommendedapprovaloftheamendmenttoCUP
forplannedunitdevelopment.Intheirmotion,theCommissionamendedExhibitZto
notethatrequiredplantingswouldoccuronlywithinexistingplantingareasandislands
andthatagradinganddrainageplanwouldonlyberequiredfortheareaimpactedbythe
loadingdockaddition.
ThePlanningCommissiondidnotrecommendafree-standingsignallowanceof300
squarefeetandassuch,thatconditionofapprovalremainsunchanged.Theapplicantis
seekingCouncilconsiderationtoallowtherequested300squarefeetoffree-standing
signarea.
CityCouncilAgenda:08/12/13
4
ANALYSIS
OrdinanceRequirements
Use.ThesubjectsiteislocatedintheL-8(FreewayCommercial)sub-districtofthe
CCD.Retailusesover10,000squarefeetrequireapprovalofaconditionalusepermit.
TheL-8sub-districtrequiresnoadditionalspecificstandardsforconditionalusepermit,
outsideofthebaseordinancerequirementsforCUP,whichareasfollows:
i)Theconditionalusewillnotsubstantiallydiminishorimpairpropertyvalueswithin
theimmediatevicinityofthesubjectproperty;
Comment:Theproposeduseisconsistentwiththeoriginaldevelopmentplanforthe
PUDandassuch,isnotexpectedtodiminishorimpairpropertyvalueswithinthe
vicinity.
(ii)Theconditionalusewillnotbedetrimentaltothehealth,safety,morals,orwelfareof
personsresidingorworkingneartheuse;
Comment:Theproposeduseisconsistentwiththeoriginaldevelopmentplanforthe
PUDandassuch,isnotexpectedtobedetrimentaltothehealth,safety,morals,or
welfareofpersonsresidingorworkingneartheuse.
(iii)Theconditionalusewillnotimpedethenormalandorderlydevelopmentof
surroundingpropertyforpermittedusespredominantinthearea;
Comment:Theproposeduseisconsistentwiththeoriginaldevelopmentplanforthe
PUDandassuch,willsupportnormalandorderlydevelopmentofsurrounding
propertyforpermittedusespredominantinthearea.
(iv)Theconditionalusewillnotposeanundueburdenonpublicutilitiesorroads,and
adequatesanitaryfacilitiesareprovided;
Comment:Existing.
(v)Theconditionalusecanprovideadequateparkingandloadingspaces,andallstorage
onthesitecanbedoneinconformancewithCitycoderequirements;
Comment:Parkingandloadinghasbeenevaluatedandcanbeaccommodatedforthe
proposeduseasdescribedwithinthisreport.
(vi)Theconditionalusewillnotresultinanynuisanceincludingbutnotlimitedtoodor,
noise,orsightpollution;
Comment:Compliant.
(vii)Theconditionalusewillnotunnecessarilyimpactnaturalfeaturessuchas
woodlands,wetlands,andshorelines;andallerosionwillbeproperlycontrolled;
Comment:Theproposedusewilloccuronan existingdevelopedsite.No
woodlands,wetlandsorshorelineswillbeimpacted.Agradinganddrainageplanfor
proposedsiteimprovementsisarecommendedconditionofapproval.
(viii)Theconditionalusewilladheretoanyapplicableadditionalcriteriaoutlinedin
Chapter5fortheproposeduse.
Comment:Evaluationofeachconditionalusefollowswithinthisreport.
Access.Accesstothepropertyisgainedviathenorthfromtwocurbcutson7th Street,as
wellascross-accessfromtwocurb-cutsontheadjacentMonticelloMallparcels.The
curbcutsarewiderthanallowedbyordinance,atapproximately50’.Thecode
CityCouncilAgenda:08/12/13
5
maximumis24’,butdoesallowforexceptionswithreviewandapprovalofthe
CommunityDevelopmentDepartment.Theaccessesareconsideredanexistinglawful
non-conformingconditionapprovedundertheoriginalPUDandareacceptableatthis
locationduetothevolumeofcustomertrafficenteringandexitingthesite.
CustomertrafficisservedbytwodriveaislesextendingthewidthofthefullPUD,the
firstrunningonthenorthsideofthesiteparallelto7th Streetandthesecondlyingalong
thefrontageofthebuildingswithinthePUD.Inaddition,theparcelsjointlyutilizearear
accessdriveaisleforloading/unloadingofcargoandservicevehicles.Thecurrentdrive
aisleallowsfortraffictomoveinbothdirectionsalongtherearofthebuilding.
WiththeamendmenttoPUD,theapplicantisseekingapprovalforanaccessory40’long
recessedloadingdock.Theparkingofasemi-trailerinthisdockareaforanextended
periodoftimemaycauseconflicttodeliveryvehiclesmovinginandoutofthemulti-
tenantretailareaattherearofthebuilding.Assuch,asaconditionofapproval,vehicle
trafficinthedockareashallbefortemporaryloadingandunloadingpurposesonly.
Trucksmaynotbestoredwithinthedockarea.Nosemi-trailerstorageshallbeallowed
onsite.
AnexistingConditionalUsePermitforsharedaccesswillremaininplaceconcurrent
withtheamendedPUDapproval,guaranteeingbothproperties’useoftheaccesspoints
andaccessdrives.
Itshouldbenotedthatanadditionalcross-accesseasementexistsforthepropertiestothe
westofthecurrentCUBproperty,whichprovidesadditionalaccessfromTH25.
Setback.ThesubjectsiteislocatedwithintheL-8(FreewayCommercial)sub-districtof
theCCD.TheL-8districtrequiresa20’buildingsetbackfromallpropertylines.With
theexceptionoftheeastpropertyline,thecurrentprincipalusestructuremeetsthese
requiredsetbacks.Inaddition,theCCDrequiresa25’buildingsetbackfromproperty
zonedotherthanCCD,whichisacompliantconditionfortheexistingstructure.
AsaPUD,themulti-tenantretailbuildingsontheeastwereconstructeddirectlyadjacent
totheformerKmartbuilding,andassuch,thecurrentbuildingisoutofcompliancewith
theCCDrequirementthatbuildingsmustbesetback5’fromadjacentCCDproperty.
Thatconditionwaspreviouslyapprovedaspartofthe1998PUDwhichencompassesboth
properties.
NomaximumstreetsetbackisrequiredfortheL-8sub-district.
Parking.Withtheexceptionofthelossofstallsfortheproposedoutdoorsalesand
displayarea,thefootprintoftheexistingparkingareawillremainunchanged.
Currently,348parkingstallsareprovidedintheparkingarealocatedonLot2,Block1
andOutlotC,thesubjectsite.Thiscalculationincludesthelossof52stallsforthe
proposedoutdoorsalesareaand8stallstakenbytheproposedcartcorrals.
CityCouncilAgenda:08/12/13
6
Anadditional295spacesareavailableontheadjacentCUB/multi-tenantPUDproperty.
WithintheCCD,propertiesarerequiredtohave1spaceper350squarefeetofretailarea.
Basedonatotalretailsquarefootageofapproximately162,000,thePUDisrequiredto
462totalavailablespaces.At643totalavailablespaces,thePUDhasamplymetthe
CCDordinanceparkingrequirement.Theapplicantisaskedtoverifytheplacementof
anyproposedcartcorralswhichmayresultinadditionalparkinglossonarevisedsite
plan.
Itisnotedthattheparkinglotforthesubjectsiteisinneedofmaintenanceandstriping.
TheCitydoesnothaveanordinancerelatingtoparkinglotmaintenance.Assuch,no
conditionofapprovalhasbeenincludedrequiringparkinglotmaintenance
improvements.However,thePUDissubjecttoaprivatecommonareamaintenance
agreement.TheowneroftheCUBFoodsandmulti-tenantproperty,BBFProperties,has
submittedaletternotingthatmaintenanceisrequiredperthatagreement.
TheCitydoeshaveanordinancerelatingtoparkinglotstriping,whichisstatedin
Chapter4.8ofthezoningordinance.Asthecurrentstripingwithintheparkinglotis
barelyvisibleinmanylocations,staffisrecommendingasanapprovalconditionthe
restripingofthefullparkingfieldforthesubjectsite.
Basedonadjacentstripingpatterns,thecurrentparkingstallsappeartomeetthe
ordinancerequirementof20’inlengthand9’inwidth.Re-stripingtothisdimensionis
required.Aislewidthsof24’areillustratedonthesiteplanandshallbemaintained.
Landscaping.Basedontheapplicant’snarrative,landscapingisproposedtoremain
unchanged,andcurrentlyconsistsofacombinationofshrubandtreespeciesandbare
mulchatthefrontentry.Whileboulevardtreelandscapingalongthe7th Streetcorridoris
adequate,thelandscapingonthesubjectsiteitselfisminimal.Insomecases,theexisting
landscapingisinadeadordyingcondition.Manyofthelandscapingislandsincludeno
landscapingandlittleornoestablishedgroundcover.
AsaPUD,thesiteshouldberequiredtomeet,ifnotexceed,basicordinancestandards
forlandscaping.Therefore,asaconditionofapproval,staffisrecommendingthatthe
applicantsubmitalandscapingplanillustratingtheremovalandreplacementofanydead
ordyingplanmaterialandcompliancewithTable4-4ofthezoningordinancefor
requiredplantingspersite.Asnoted,thePlanningCommission’srecommendationfor
approvalwouldallowtheapplicanttomeetcoderequirementswithinexistingislandand
plantingbeds.Anyexistinglandscapingonthesitewithinthepropertylinesofthe
subjectsitewillbecountedtowardthebaselandscapingrequirement.
Itshouldbenotedthataperimeterchainlinkfenceexistsonthesouthsideofthe
propertyline.Thisfencehasbeendamagedovertime.Damagedsectionsshouldbe
replacedorrepairedbytheapplicant.
CityCouncilAgenda:08/12/13
7
Lighting.Sitelightingisexistingandisproposedtoremainaspreviouslyapprovedby
theCity.Theparkingfieldlightingisofashoe-boxstyleandiscurrentlydowncast,with
nolightsourcevisiblefromtheside.However,thelightsontheexteriorofthebuilding
arebroadcastlightdirectlyoutwardandthelightsontheexistingoutdoorstoragearea
adjacenttothestoreareonapivot,currentlyangledoutward.Theselightsshouldbe
requiredtocomeintocodecompliancebyreplacementorre-anglingdownward.The
applicantwillberequiredtoprovideaphotometricplanverifyingthatallcurrentsite
lightingmeetsordinancerequirementsforglare.
Signage.ThepropertyislocatedwithintheFreewayBonusDistrict.Replacement
signageisproposedforthesite,andincludesthefollowing:
ApplicantRequestCodeAllowanceStatus
PylonSigns1
SF:200sf
Height:31’
1
SF:200sf
Height:32’
Compliant*
MonumentSigns1
SF:100sf
Height:14’
1
SF:100sf
Height14’
Compliant*
Total
Freestanding
SignArea
300sf.200sf*Requiresvarianceunder
PUDtoaccommodatethe
additionalsquarefootage
insignfacearea
WallSigns2signs,northand
southfaçade
180sf,each
Maximumof15%of
facadesfrontingnot
morethan2public
streets=1642sf
(approx.)
Compliant
TotalWallSign
Area
360sf1642sfCompliant
Thepylonisproposedtobelocatedonthesouthsideoftheproperty,atthesamelocation
asthepreviousfree-standingsign.Theproposedsignwillreuseexistingposts.The
monumentsignisanewadditionalsign,proposedforlocationattheeastern-most
entranceonLot2,Block1.Themonumentsignbaseshallberequiredtobe
architecturallysimilartotheprincipalusebuildingaspercode.
AvarianceunderthePUDisrequiredtoaccommodatetheproposedamountofoverall
free-standingsignfacearea.Thecodeallowsupto200squarefeetoftotalsignarea;the
applicantisrequesting300squarefeet.Itisrecommendedthattheapplicantberequired
toreducethesizeofthenorthpylonto100squarefeettomaintaincodecompliance.No
practicaldifficultyhasbeendemonstratedfortheproposedsize.
CityCouncilAgenda:08/12/13
8
Asnoted,theapplicantisrequestingthattheCouncilconsiderallowingtherequested300
squarefeetoftotalsignarea.ThePlanningCommission’srecommendationisforthe
code-required200squarefeet.TheCommissionersindicatedthatthecurrentsign
ordinancewasputinplaceaftermuchreviewanddiscussion.Therefore,applicants
shouldberequiredtomeetcoderequirementswithoutadditionalvariancesuntilsuch
timeastheCityreviewstheallowancesagain.
ThePUDalsoincludesexistingfree-standingsignagefortheCUBsiteandexisting
compliantwallsignageforboththeCUBandmulti-tenantuses,allpreviouslyapproved
undertheoriginalPUD.
Aphotometricplanforanylitsignageshallberequiredatthetimeofsignpermit
application.Additionally,acertificateofsurveyillustratingfinalsignplacementis
includedasaconditionofapprovalinordertoaccuratelyreflectsignplacementrelative
topropertylines.
BuildingDesign.Nochangestothefootprintoftheexistingbuildingareproposed.The
buildingisconstructedofpaintedpre-castconcretepanels,withtheexceptionofthe
enclosedseasonalsalesarea,whichisconstructedofhardiboardmaterials.Window
detailislimitedtothefrontfaçadeandsmallseasonalsalesarea.
GradingandDrainage.Theoff-streetloadingdockwillcreatechangestodrainageat
therearoftheproperty.Theapplicantisrequiredtosubmitagradinganddrainageplan
fortheloadingdockareaasaconditionofapproval.
Itwasnotedbystaffinasitevisitthatadrainageissuecurrentlyexistswithinthealcove
areabehindthemulti-tenantbuilding.Thisconditionallowswatertoflowoffthemulti-
tenantbuildingeastwardtotheCUBproperty,whereitisflowingdirectlyunderthe
building.Althoughthisisapre-existingconditionwhichstaffhasaddressedwiththe
CUBpropertyowner,thegradinganddrainageplanfortheloadingareamustillustrate
thatthedrainageissuewillnotbecompoundedbytheadditionoftherecesseddock.
Utilities.Theutilityinfrastructureatthesiteisnotproposedtochange.
AccessoryUseRequirements
OutdoorSales&Display/OutdoorStorage-PermittedandConditionalUses
Thesubjectsitecurrentlyincludesanapproximately50’x140’seasonallandscape
materialsarea,aportionofwhichisofwhichapproximately3000squarefeetis
unenclosed.Theapplicantproposesnochangestothisoutdoorsalesanddisplayarea.
Theseasonalsalesareaissurroundedbyanuncoatedchainlinkfence.Thisisanexisting
non-conformingcondition,aschainlinkfencesareprohibitedwithincommercialdistricts
andconsideredinconsistentwithmaterialsrecommendedwithintheEmbracing
Downtownplan.
CityCouncilAgenda:08/12/13
9
AspartofthePUDamendment,theapplicanthasproposedtoconstructanadditional
salesanddisplay/outdoorstorageareaontheproperty.Outdoorsalesanddisplayisa
permitteduseinCCD.Theordinancedefinesoutdoorsalesanddisplayas“products
normallysoldinsidearetailestablishment.”Astheapplicantproposesdisplayandstore
tools,smallequipment,andagriculturalequipmentwhichmaynotnecessarilybefound
insidethestore,theCityisincludingwithinthePUDanapprovalforconditionaluse
permitforoutdoorstorage.
Theoutdoorsalesanddisplay/storageareawillliealongthewesternedgeofthesubject
property,directlyadjacenttothepropertyline.Thedisplayareatotalsapproximately
19,950squarefeet.Thecodespecifiesnolimitationontheamountofoutdoorsalesand
displayarearelativetotheprincipaluse,althoughthecodedoesincludethefollowing
requirements,withwhichtheproposedaccessoryuseiscompliant.
(a)Directlyservetheprincipaluseorstructure;
(b)Becustomarilyaccessoryandclearlyincidentalandsubordinatetotheprincipal
useandstructure;
(c)Besubordinateinarea,extent,andpurposetotheprincipaluseorstructure;
(d)Beownedoroperatedbythesamepersonastheprincipaluseorstructure;
(e)Belocatedonthesamelotastheprincipaluseorstructure;
Theordinanceallowsfencestobeplacedonthepropertylineandexemptsthemfromthe
required6’setbackforallotheraccessorystructures.Therefore,theproposedlocationof
thefencingforthedisplayareaisacceptablepercode.Theapplicantwillalsobe
requiredtoexecuteanencroachmentagreementasthedisplayareaandfenceliewithin
theexisting12’drainageandutilityeasementonthewestpropertyline.
Theproposeddisplay/storageareahasbeenevaluatedforcompliancewithoutdoor
storagerequirementsasfollows.
(i)Theareaisfencedandscreenedfromviewofneighboringresidentialusesin
compliancewithSection4.1(I)ofthisordinance.
Comment:Theapplicantproposestosurroundthedisplayandstorageareaonthe
north,westandsouthsideswithan8’fence,constructedof100%opaque
maintenancefreePVC.Theordinanceforfencesandwallsallows8’fenceheights
insideorrearyardswithincommercialdistricts.Theeastsidefencelineofthe
displayareaisproposedtobeconstructedof8’vinyl-coatedchainlinktoallow
visibilityintothedisplayarea.ThePUDwillincludeanaccommodationforchain
linkatthislocation.Thecodedoesrequirethatallchainlinkfencesmusthavea
toprail,andbarbedendsmustbeplacedatthebottomofthefenceAbuilding
permitisalsorequiredforanyfenceover8’tall.
(ii)Storageisscreenedfromviewfromthepublicright-of-wayincompliancewith
Section4.1(I)ofthisordinance.
Comment:Compliant;seeabove.
(iii)Storageareaisgrassedorsurfacedtocontroldust.
Comment:Compliant;theentireareaiscurrentlysurfacedwithexistingpavement.
CityCouncilAgenda:08/12/13
10
(iv)Whensuchstorageistoincludevehicleparking,storageareasmustbepaved.
Comment:Theapplicanthasnotproposedtostorevehicleswithinthedisplayarea,
indicatingtheuseisforequipmentonly.
(v)Vehiclestoragemaynotoccurwithinfrontorsideyards.
Comment:Theapplicanthasnotproposedtostorevehicleswithinthedisplayarea,
indicatingtheuseisforequipmentonly.
(vi)AlllightingshallbeincompliancewithSection4.4ofthisordinance.
Comment:Aphotometricplanfortheentiresiteisconditionofapprovalto
guaranteecompliancewiththisrequirement.
(vii)Doesnottakeupparkingspaceasrequiredforconformitytothisordinance.
Comment:Asnoted,thelossofapproximately52stallsforthedisplayareadoes
notcreateanon-compliantconditionwithrequiredparkingforthesite.
(viii)Noiseshallbecontrolledconsistentwiththestandardsofthisordinance.
Comment:Asaconditionofapproval,theapplicantshallverifyanyrequired
outdoorpagingsystemsproposedforthisarea.
(ix)Theuseshallrequireauthorizationthroughaconditionalusepermitfollowingthe
provisionsofSection2.4(D)ofthisordinance.
Comment:TheoutdoorstorageusedisproposedtobeincludedasaCUPuse
throughtheamendmenttoPUD.
Off-StreetLoading–PermittedAccessoryUse,VariancetoDockLength
AspartoftheamendmenttoPUD,theapplicantisalsorequestingtheadditionofanew
off-streetloadingdockattherearoftheexistingbuilding.Theproposeddockwillbe
locatedatthesoutheastcornerofthebuildingandmeasures14’inwidthand40’in
length.Theapplicantproposestorecessthedock,whichwillrequirethesubmissionof
gradinganddrainageplantoensureadequatestormwatercontrol.
Off-streetloadingisapermittedaccessoryusewithintheCCD;however,theapplicantis
requestingavariancetotherequireddocklengthof55’feet,whichisrequiredforany
firstloadingdocktoensureadequatespaceforcirculationandtruckexit/entry.The
applicanthasindicatedthatduetoexistingdimensionsonthesite,avariancefromthis
requirementisneeded.Itshouldbenotedthatthedockdimensionsplaceitpartiallyon
theadjacentproperty.ThePUDaccommodatesthisconfiguration,althoughtheapplicant
mayberequestedbytheadjacentpropertyownertoenterintocommonuseagreement.
Asnotedearlierinthereport,itisrecommendedthatvehicletrafficinthedockareashall
befortemporaryloadingandunloadingpurposesonly.
AllloadingareasshallbescreenedandlandscapedincompliancewithSection4.1(I),of
thezoningordinance.Inthiscase,therecesseddockisscreenedfromI-94byboth
existingvegetation,topographyandpartialscreeningfromtheproposeddockretaining
wall.Thedockisscreenedfromthenorthandwestbythebuildingitself.
Theproposeddockiscompliancewithallothercoderequirementsasfollows.
CityCouncilAgenda:08/12/13
11
(1)Allrequiredloadingberthsshallbeoff-streetandlocatedonthesamelotasthe
buildingorusetobeserved.
Comment:Compliant.
(2)Thelocationofrequiredloadingberthsshallbesuchthatcirculationoccurswithinthe
designatedsiteorpropertyanddoesnotdependuponapublicstreetoralley.
Comment:Compliant.
(3)Allloadingberthcurbcutsshallbelocatedataminimumfifty(50)feetfromthe
intersectionoftwo(2)ormorestreetright-of-ways.Thisdistanceshallbemeasured
fromthepropertyline.
Comment:Compliant.
(4)Noloadingberthshallbelocatedcloserthanfifty(50)feetfromaresidentialdistrict
unlesswithinastructure.
Comment:Compliant.
(5)Loadingberthsshallnotoccupythefrontyardsetbacks.
Comment:Compliant.
(6)Loadingberthslocatedatthefrontoratthesideofbuildingsonacornerlotshallonly
bepermittedifthefollowingconditionscanbemet:
(a)Loadingberthsshallnotconflictwithpedestrianmovement.
(b)Loadingberthsshallnotobstructtheviewofthepublicright-of-wayfromoff-
streetparkingaccess.
(c)LoadingberthsshallcomplywithallotherrequirementsofSection4.8.
(d)AllscreeningrequirementsofSection4.1(I)aremet.
Comment:Notapplicable
TrashHandling.Thetrashhandlingdetailswerenotprovided,buttheapplicantsshall
enclosetrashhandlingequipmentwithinthebuilding,orwithinanenclosurethatis
attachedtothebuildinganddesignedtoblendwiththeoverallbuildingarchitecture.The
currenttrashcontainerisunenclosedandislocatedatthesouthwestcornerofthe
property.
PUDFINDINGS
AlthoughthecurrentcodepresumesPUDwilloccurasazoningchange,thisparticular
PUDisproposedasanamendmenttoapreviousConditionalUsePermit.Inevaluating
anamendmenttoPUD,theapplicantisrequiredtodemonstratetheabilitytomeetthe
followingPUDobjectives,asstatedbyordinance2.4(P)(9):
a.ThePUDplanisconsistentwiththecity’scomprehensiveplan;
Comment:Applicationisconsistentwith“Downtown”designationofthe
ComprehensivePlan.
b.ThePUDplanistailoredtothespecificcharacteristicsofthesiteandachieves
ahigherqualityofsiteplanningandgreaterpublicbenefitsthanwouldbe
achievedunderconventionalprovisionsoftheordinance;
Comment:Asare-useoftheproperty,theproposeduserepresentsan
appropriateuseofexistingsitecharacteristics.
CityCouncilAgenda:08/12/13
12
c.ThePUDplanaddressesthepurposeandintentofthePUDrezoninglaidout
inSection2.4(P)(1),andthepublicvaluesstatementestablishedatthe
beginningoftheprocess
Comment:Notapplicable.ThePlannedUnitDevelopmentinplacewas
adoptedpriortothecurrentrezoningactionassociatedwithnewlyproposed
PUD.However,theproposedretailuseisconsistentwiththepreviousplan
andintentforPUD.
d.ThePUDplanaddressestheexpectationsofaPUDlaidoutinSection
2.4(P)(7);
Comment:Section2.4(P)(7)includesrequirementsapplicabletocommercial
PUDssuchas:“Promoteaesthetically-pleasingdesignwithinthe
neighborhoodandappearsattractiveandinvitingfromsurroundingparcels;”
“Promotedevelopmentthatisdesignedtoreduceinitialinfrastructurecosts
andlong-termmaintenanceandoperationalcosts;”“Ensurehighquality
constructionstandardsandtheuseofhighqualityconstructionmaterials.”
Thisapplicationseekstore-useanexistingstructure,assuch,thestrengthof
thedesignaestheticwillreplyonothersiteimprovements,including
landscaping,whichisdiscussedlaterinthisreport.Fromanefficiency
standpoint,thecurrentPUDprovidesforsharedparkingandaccess,
minimizingimpactstothetransportationcorridorandthestormwatersystem.
e.ThePUDplanmaintainsorimprovestheefficiencyofpublicstreets,utilities,
andotherpublicservices;
Comment:Asnotedabove,theuseofcross-accessandcross-parkingforthe
fullretaildevelopmentresultsinfeweraccesspointsontooneoftheCity’s
majoreast-westcollectorroutes.Inaddition,theCityhasbeenstrivingto
achieveabalancebetweenactualparkingdemandandsupplyforthebenefitof
providinglessstormwaterrun-offandbetteroverallstormwatermanagement.
ThePUDalsomaximizescommercialdevelopmentdensityatatransportation
corridorlocationsituatedtohandlesuchdensity.The2014completionof7th
StreetbetweenMinnesotaandElmwillprovidefurtherimprovementtothe
systemandsupportincreasedflowalongthefrontageofthisdevelopment.
f.ThePUDplanresultsindevelopmentcompatiblewithexistingadjacentand
futureguidedlanduses;
Comment:Theproposeduseisconsistentwithbothexistingandproposed
uses.Theexistingusestotheeastareofaregionalcommercialnature,andthe
propertydirectlytothewesthasalsobeenguidedandzonedforcommercial
uses.
g.WhetherthePUDcanbeaccommodatedbyexistingpublicservices,suchas
parks,police,fire,administration,andutilities,orthedeveloperhasprovided
forthegrowthandextensionofsuchservicesasacomponentofthePUD.
Comment:Existing.NocommentsreceivedfromPublicWorksonre-useor
expansionconcerns.
h.WhetherthePUDisdesignedtotakeadvantageof,andpreserve,thenatural
featuresofthesubjectproperty,includingwaterways,forestedareas,natural
prairie,topography,views,etc.
Comment:Proposedamendmentisnotintendedtochangeoralterapre-
CityCouncilAgenda:08/12/13
13
existingconditions.ThetopographyofthesiterelativetoI-94doesprovidea
levelofscreeningfortheproposedloadingdock.
A1.BudgetImpact:Nodirectbudgetimpact.
A2.StaffWorkloadImpact:Stafftimewasutilizedinthereviewoftheapplication
andpreparationofthereport.Stafftimeischargedagainsttheescrowsubmitted
forthisapplication.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveanAmendmenttoConditionalUsePermitforPlannedUnit
DevelopmentforLot2,Block1,andOutlotC,KirkmanAdditionandLot1,
Block1,MonticelloMall,basedonafindingthattheproposedprojectis
consistentwiththeintentoftheMonticelloComprehensivePlan,andresultsina
developmentthatmeetstheobjectivesandrequirementsoftheCity’sPlanned
UnitDevelopmentzoningregulationsasfoundinResolution2013-058,subjectto
theconditionsoutlinedinExhibitZ.
2.MotiontodenyanAmendmenttoConditionalUsePermitforPlannedUnit
DevelopmentforLot2,Block1,andOutlotC,KirkmanAdditionandLot1,
Block1,MonticelloMall,basedonafindingtobemadebytheCityCouncil.
C.STAFFRECOMMENDATION:
StaffrecommendsapprovaloftheproposedamendmenttoConditionalUsePermitfor
PlannedUnitDevelopment.Thereuseofthesiteasaretailprincipaluseisconsistent
withtheoriginalPUD,theComprehensivePlanandtheEmbracingDowntownPlan.The
conditionalusesupportsthenormalandorderlydevelopmentofsurroundingpropertyfor
thepredominantlycommercialusesinthearea.Theproposeduseandaccessoryuses
willnotsubstantiallydiminishorimpairpropertyvalueswithintheimmediatevicinityor
adjacenttothesubjectproperty.Inaddition,theconditionalusesproposedcanbe
supportedbythesite’scurrentparkingcapacityandlocationonamajorcollectorroad.
Staff’srecommendationissubjecttotheconditionslistedinExhibitZ,whichrequirethat
allstorageonthesitecanbedoneinconformancewithCitycoderequirementsandthe
applicantreducethesizeoffree-standingsignagetomeetcoderequirements.
D.SUPPORTINGDATA
A.PlanningCommissionResolution2013-058
B.ApplicantNarrative
C.Siteplan
D.Proposedsignformat
E.ResponsestoExhibitZ
F.MonticelloZoningOrdinance,Section3.5(G)
CityCouncilAgenda:08/12/13
14
G.OfficialZoningMap(3/1/13)
H.EmbracingDowntownFrameworkZonesMap
CityCouncilAgenda:08/12/13
15
EXHIBITZ–CONDITIONSOFAPPROVAL
PERPLANNINGCOMMISSIONRECOMMENDATION
AmendmenttoConditionalUsePermitforPlannedUnitDevelopmentforLot2,Block1,and
OutlotC,KirkmanAdditionandLot1,Block1,MonticelloMall,including
ConditionalUsePermitforRetailover10,000SFintheL-8(FreewayCommercial)sub-district
oftheCCD,ConditionalUsePermitforAccessoryUseOutdoorStorage,VariancetoOff-street
LoadingandVariancetoSignArea
1.Theapplicantshallsubmitarevisedsiteplanillustrating:
a.Placementofanyproposedcartcorralswhichmayresultinadditionalparking
lossonarevisedsiteplan.COMPLETEPERREVISEDSITEPLANDATED
8/6/13
b.Eliminationofobstructionofthefirehydrantatthesouthwestcornerofthesite.
COMPLETEPERREVISEDSITEPLANDATED8/6/13
c.Acertificateofsurveyillustratingfinalsignandfencelineplacementshallbe
submitted.
d.Thenorthsideofthestorageareashallbescreenedfromthepublicrightofway.
COMPLETEPERREVISEDSITEPLANDATED8/6/13
2.Vehicletrafficinthedockareashallbefortemporaryloadingandunloading
purposesonly.Nosemi-trailerstorageshallbeallowedonsite.
3.Restripingofthefullparkingfieldforthesubjectsiteshallberequired.Restriping
shallbetorequiredcodedimensions.
4.Theapplicantwillberequiredtoprovideaphotometricplanverifyingthatallcurrent
sitelightingmeetsordinancerequirementsforglare.Allbuildinganddisplaylights
shallbecodecompliantbyreplacementorre-anglingdownward.
5.Theapplicantshallsubmitalandscapingplanillustratingtheremovaland
replacementofanydeadordyingplanmaterialandcompliancewithTable4-4ofthe
zoningordinanceforrequiredplantingspersite,tobelocatedwithinexistingparking
lotislandsandplantingbeds.
6.Themonumentsignbaseshallberequiredtobearchitecturallysimilartothe
principalusebuilding.
7.Aphotometricplanforanylightedsignageshallberequiredatthetimeofsignpermit
application.
8.Theapplicantshallreducethesizeofthenorthpylonto100squarefeettomaintain
codecompliance.
9.Theapplicantisrequiredtosubmitagradinganddrainageplanfortheloadingdock
areaasaconditionofapproval.Thegradinganddrainageplanforthesitemust
illustratethatthedrainageissueattherearofthePUDbuildingswillnotbe
compoundedbytheadditionoftherecesseddock.
CityCouncilAgenda:08/12/13
16
10.Theapplicantsshallenclosetrashhandlingequipmentwithinthebuilding,orwithin
anenclosurethatisattachedtothebuildinganddesignedtoblendwiththeoverall
buildingarchitecture.
11.Theapplicantwillberequiredtoexecuteanencroachmentagreementforthedisplay
areaandfence.
12.TheapplicantsenterintoaPUDDevelopmentAgreementguaranteeingcompliance
withthetermsofthePUDapproval.
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013–058
Date:August6th,2013ResolutionNo.2013-58
MotionBy:CommissionerGablerSecondedBy:CommissionerBurvee
ARESOLUTIONRECOMMENDINGAPPROVALOFANAMENDMENTTOCONDITIONAL
USEPERMITFORLOT2,BLOCK1,ANDOUTLOTC,KIRKMANADDITIONANDLOT1,
BLOCK1,MONTICELLOMALL
WHEREAS,onMarch9th,1998,theCityofMonticelloapprovedaconditionalusepermitforplanned
unitdevelopmenttoallowzerolotlinedevelopmentandcrossparkingandaccessforpropertylegally
describedas Lot2,Block1,andOutlotC,KirkmanAdditionandLot1,Block1,Monticello
Mall,and
WHEREAS,JR&RII,LLC.,applicant,inconjunctionwithMonticello/WashingtonAssoc.andBBF
PropertiesInc.,propertyowners,haverequestedanamendmenttoconditionalusepermittoplannedunit
developmentforretailuseslargerthan10,000squarefeet,accessoryuseoutdoorsalesand
display/outdoorstorage,andavariancetoloadingdocklengthintheCCD,CentralCommunityDistrict;
and
WHEREAS,thePlanningCommissionhasreviewedtheapplicationforamendmenttoconditionaluse
permitpursuanttotheregulationsoftheMonticelloZoningOrdinance;and
WHEREAS,thePlanningCommissionheldapublichearingonAugust6th,2013ontheapplicationand
theapplicantandmembersofthepublicwereprovidedtheopportunitytopresentinformationtothe
PlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthestaffreport,whichare
incorporatedbyreferenceintotheresolution;and
WHEREAS,thePlanningCommissionoftheCityofMonticellomakesthefollowingFindingsofFactin
relationtotherecommendationofapproval:
1.Theapplicationisconsistentwiththe2008MonticelloComprehensivePlanforDowntown;and
2.TheapplicationisconsistentwiththeEmbracingDowntownPlan;and
3.TheproposeduseswillmeettheintentoftheZoningOrdinance;and
4.Theproposeduseswillmeettheintentoftheapprovalfortheoriginalplannedunitdevelopment;
and
5.TheamendmentstothePUDasproposedaretailoredtothespecificcharacteristicsofthe
site;and
6.Theconditionalusesproposedwillnotsubstantiallydiminishorimpairpropertyvalues
withintheimmediatevicinityofthesubjectproperty;and
7.Theconditionalusesproposedwillnotimpedethenormalandorderlydevelopmentof
surroundingpropertyforpermittedusespredominantinthearea;and
8.Theconditionalusesproposedwillnotposeanundueburdenonpublicutilitiesorroads,
andadequatesanitaryfacilitiesareprovided;and
9.Theuseisnotexpectedtobedetrimentaltothehealth,safety,moralsorwelfareofpersons
residingneartheuse.
NOW,THEREFORE,BEITRESOLVED,bythePlanningCommissionoftheCityofMonticello,
Minnesota:
1.PursuanttoMinn.Stat.§462.357,theapplicationforamendmenttoConditionalUsePermitfor
PlannedUnitDevelopment,including RetailUsesover10,000squarefeetintheL-8,sub-
districtoftheCCD,aconditionalusepermitforaccessoryuseoutdoorstorage,anda
varianceforoff-streetloadingdocklength areherebyrecommendedtotheCityCouncilfor
approval.
2.TherecommendationforapprovalissubjecttothoseConditionsasfollows:
a.Theapplicantshallsubmitacertificateofsurveyillustratingfinalsignand
fencelineplacementshallbesubmitted.
b.Vehicletrafficinthedockareashallbefortemporaryloadingandunloading
purposesonly.Nosemi-trailerstorageshallbeallowedonsite.
c.Restripingofthefullparkingfieldforthesubjectsiteshallberequired.Restriping
shallbetorequiredcodedimensions.
d.Theapplicantwillberequiredtoprovideaphotometricplanverifyingthatall
currentsitelightingmeetsordinancerequirementsforglare.Allbuildingand
displaylightsshallbecodecompliantbyreplacementorre-anglingdownward.
e.Theapplicantshallsubmitalandscapingplanillustratingtheremovaland
replacementofanydeadordyingplanmaterialandcompliancewithTable4-4of
thezoningordinanceforrequiredplantingspersite,tobelocatedwithinexisting
parkinglotislandsandplantingbeds.
f.Themonumentsignbaseshallberequiredtobearchitecturallysimilartothe
principalusebuilding.
g.Aphotometricplanforanylightedsignageshallberequiredatthetimeofsign
permitapplication.
h.Theapplicantshallreducethesizeofthenorthpylonto100squarefeetto
maintaincodecompliance.
i.Theapplicantisrequiredtosubmitagradinganddrainageplanfortheloading
dockareaasaconditionofapproval.Thegradinganddrainageplanforthesite
mustillustratethatthedrainageissueattherearofthePUDbuildingswillnotbe
compoundedbytheadditionoftherecesseddock.
j.Theapplicantsshallenclosetrashhandlingequipmentwithinthebuilding,or
withinanenclosurethatisattachedtothebuildinganddesignedtoblendwiththe
overallbuildingarchitecture.
k.Theapplicantwillberequiredtoexecuteanencroachmentagreementforthe
displayareaandfence.
l.TheapplicantsenterintoaPUDDevelopmentAgreementguaranteeing
compliancewiththetermsofthePUDapproval.
ADOPTED this6th dayofAugust2013,bythePlanningCommissionoftheCityofMonticello,
Minnesota.
MONTICELLOPLANNINGCOMMISSION
By:_______________________________
WilliamSpartz,Chair
ATTEST:
______________________________
AngelaSchumann,CommunityDevelopmentDirector
Project Narrative
July 22, 2013
City of Monticello
Attn: Angela Schumann
505 Walnut Street
Monticello, MN 55362
RE: PUD Amendment, Variance, Conditional Use Permit, and Signage Applications
Runnings
300 7th Street West, Monticello, MN
Request
Runnings is requesting PUD Amendment, Variance, Conditional Use Permit, and Signage
approvals related to the property at 300 7th Street West, Monticello.
Retail sales and related business operations are proposed uses of the site in similar fashion to
previous use of the site (former Kmart site). No change is proposed to the customer parking
configuration north of the building, and no change is proposed to the existing site lighting.
The property is zoned CCD and is within the L-8 Freeway Commercial Sub-District and is
within the Freeway Bonus Sign District.
Background
Runnings currently operates 31 retail stores throughout Minnesota, the Dakotas, and Montana.
The closest stores in proximity to Monticello are Litchfield and Hutchinson.
Runnings sells farm and livestock equipment and supplies, hunting and fishing equipment,
housewares, automotive goods, plumbing, electrical, clothing, footwear, hardware, lawn and
garden supplies, paint, pet supplies, sporting goods, and tools.
Runnings started as an automotive supply store in December of 1947, when founder Norman A.
“Red” Running opened his first store in Marshall, Minnesota. The Runnings team is over 1,000
strong and still calls Marshall home to its corporate office and flagship store. The company has
undergone incredible change over the years, but one thing that will not change is owner Dennis
and Adele Reed’s commitment to serving customers with quality merchandise at great prices and
excellence in customer service.
Project Narrative, Runnings Page 2 of 5
300 7th Street West, Monticello, MN July 22, 2013
Store Operations
Operations at each store are similar. We recommend visiting our website at www.runnings.com
and any of our existing stores to see the quality, management/organization, and pride we take in
operating our businesses.
Hours of operation are proposed to be;
Monday - Friday 8:00 AM to 9:00 PM
Saturday 8:00 AM to 6:00 PM
Sunday 10:00 AM to 5:00 PM
We anticipate maintaining a skilled employment staff of approximately 35-40 people at the
Monticello location.
PUD Amendment
PUD Amendment is requested for the following activities:
• Fence enclosure for outdoor display/storage area
• Truck Dock, recessed dock to be constructed in loading area
A fence enclosure is proposed to be located west of the existing building adjacent to the west
boundary of the property. A drive aisle is to be maintained between the existing building and
proposed fence enclosure for truck and delivery vehicle circulation and access to the fence
enclosure. The fence enclosure is proposed at 70 feet in width and 285 feet in length with an
area of 19,950 sf. The enclosure is proposed to be a secured area with 8.0’ tall vinyl coated
chain link fence on the north and east sides, and 8.0’ tall 100% opaque PVC fence on the south
and west sides. See example fence graphics on page 4 of this narrative.
The current building loading area is configured with two drive-in doors (no dock) at the south
east corner of the existing building. The existing doors are located on the east wall of the
existing building. It is proposed to construct a recessed dock at the southerly door; the other
door would remain unchanged.
The loading area is shared by the multi tenant building to the east. The proposed configuration
of the recessed loading dock would not change access or delivery vehicle circulation to the
adjacent multi tenant building.
Screening of loading dock is provided by existing coniferous and deciduous trees adjacent to the
loading dock area. See existing loading area screening picture on page 5 of this narrative.
Variance
Variance is requested for the following activities:
• Truck Dock, recessed dock to be constructed in loading area
Project Narrative, Runnings Page 3 of 5
300 7th Street West, Monticello, MN July 22, 2013
City Code Section 4.9(F) requires the first loading berth to be 55 feet in length. Due to existing
property boundaries and site conditions, the loading berth is proposed to be 40 feet in length.
Conditional Use Permit
Conditional Use Permit is requested for the following activities:
• Retail Sales
• Rental Equipment
• Outdoor Display/Storage area with fence enclosure
Retail sales are the primary activity of the business. Rental of tools and small equipment is a
small component of business activity. Rental items not stored inside the building would be
stored in the proposed fence enclosure. Agricultural equipment display and storage is also
proposed within the proposed fence enclosure.
Signage
Signage is proposed as follow
• 9’ x 20’ sign mounted on north wall of building at main entrance
• 9’ x 20’ sign mounted on south wall of building facing I-94
• 10’ x 20’ two sided pylon sign mounted on existing pylon posts at 31’ tall
• 10’ x 10’ two sided monument sign at 14’ tall at 7th Street West site access
Project Schedule
We have secured the property by purchase agreement to date. We anticipate the following
schedule:
• City approvals: August 2013
• Take ownership of the property: August 2013
• Building and site improvements: September 2013
• Commence retail operations: To Be Determined
We look forward to successful operations in Monticello.
Thank you for your consideration
Project Narrative, Runnings Page 4 of 5
300 7th Street West, Monticello, MN July 22, 2013
Example Fence Pictures
Example Vinyl Coated Chain Link Fence
Example 100% Opaque PVC or Vinyl Fence
Project Narrative, Runnings Page 5 of 5
300 7th Street West, Monticello, MN July 22, 2013
Existing Loading Area Screening Picture
Recessed Truck
Dock 40 Feet Long
Existing coniferous and deciduous
trees in place providing screening
CI
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SITE DATA:
LEGEND:
PROJECT LOCATION:
LEGAL DESCRIPTION:
PARKING DATA:
Runnings–commentstoExhibitZ
1
EXHIBITZ–CONDITIONSOFAPPROVAL
AmendmenttoConditionalUsePermitforPlannedUnitDevelopmentforLot2,Block1,and
OutlotC,KirkmanAdditionandLot1,Block1,MonticelloMall,including
ConditionalUsePermitforRetailover10,000SFintheL-8(FreewayCommercial)sub-district
oftheCCD,ConditionalUsePermitforAccessoryUseOutdoorStorage,VariancetoOff-street
LoadingandVariancetoSignArea
1.Theapplicantshallsubmitarevisedsiteplanillustrating:
a.Placementofanyproposedcartcorralswhichmayresultinadditionalparking
lossonarevisedsiteplan.Agreed,identifiedonrevisedsiteplan.
b.Eliminationofobstructionofthefirehydrantatthesouthwestcornerofthesite.
Agreed,identifiedonrevisedsiteplan.
c.Acertificateofsurveyillustratingfinalsignandfencelineplacementshallbe
submitted.Agreed.
d.Thenorthsideofthestorageareashallbescreenedfromthepublicrightofway.
Agreed,identifiedonrevisedsiteplan.
2.Vehicletrafficinthedockareashallbefortemporaryloadingandunloadingpurposes
only.Nosemi-trailerstorageshallbeallowedonsite.Agreed.
3.Restripingofthefullparkingfieldforthesubjectsiteshallberequired.Restripingshall
betorequiredcodedimensions.Agreed.
4.Theapplicantwillberequiredtoprovideaphotometricplanverifyingthatallcurrentsite
lightingmeetsordinancerequirementsforglare.Allbuildinganddisplaylightsshallbe
codecompliantbyreplacementorre-anglingdownward.Agreed.
5.Theapplicantshallsubmitalandscapingplanillustratingtheremovalandreplacementof
anydeadordyingplanmaterialandcompliancewithTable4-4ofthezoningordinance
forrequiredplantingspersite.
Proposetosubmitalandscapeplanthatislimitedtotheexistingparkinglotislands.
Landscapeplantoindicateplantingsofshrubswithquantityasappropriateforthe
availableareawithintheexistingparkinglotislands.
Verifythatexistingtreesonthepropertysatisfycoderequirementforcanopytrees.
Landscapeplantoindicateadditionaltreestomeetcoderequirementonlyifnecessary.
Removeanydeadordyingtreesinexistinglandscapeareas.
6.Themonumentsignbaseshallberequiredtobearchitecturallysimilartotheprincipal
usebuilding.Agreed.
7.Aphotometricplanforanylightedsignageshallberequiredatthetimeofsignpermit
application.Agreed.
8.Theapplicantshallreducethesizeofthenorthpylonto100squarefeettomaintaincode
compliance.Requestavariance,foratotalfree-standingsignageof300sf.Ofwhich
200sfwillbeontheinterstateand100sfwillbeon7th St.
Runnings–commentstoExhibitZ
2
9.Theapplicantisrequiredtosubmitagradinganddrainageplanasaconditionof
approval.Thegradinganddrainageplanforthesitemustillustratethatthedrainage
issueattherearofthePUDbuildingswillnotbecompoundedbytheadditionofthe
recesseddock.Gradinganddrainageplanwillbefortheloadingdockareaonly.All
otherareasofthepropertywillremainAS-IS.
10.Theapplicantsshallenclosetrashhandlingequipmentwithinthebuilding,orwithinan
enclosurethatisattachedtothebuildinganddesignedtoblendwiththeoverallbuilding
architecture.Agreed.
11.Theapplicantwillberequiredtoexecuteanencroachmentagreementforthedisplayarea
andfence.Furtherdiscussionneeded.
12.TheapplicantsenterintoaPUDDevelopmentAgreementguaranteeingcompliancewith
thetermsofthePUDapproval.Agreed.
Itemsinredtextareapplicantresponses08/06/2013.
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
City of Monticello Zoning Ordinance Page 119
(G) Central Community District
Section 3.5 (G)
CCD Central Community District
The purpose of the “CCD”, Central Community District,
is to provide for a wide variety of land uses,
transportation options, and public activities in the
downtown Monticello area, and particularly to
implement the goals, objectives, and specific directives
of the Comprehensive Plan, and in particular, the
Embracing Downtown Monticello report and its Design
Guidelines.
All proposed development or redevelopment in the CCD
shall be subject to the requirements of the Design
Guidelines and other standards identified in the
Embracing Downtown Monticello report. It is not the
intent of this chapter to abrogate any general Zoning
Ordinance requirements in the CCD, and all such
requirements of the Monticello Zoning Ordinance apply
fully within the CCD unless addressed separately by a
more detailed CCD zoning regulation.
Sub-Districts. The CCD is hereby divided into sub-
districts, including three Flex Areas
(F-1, F-2 and F-3), and eight
Landmark Areas (L-1 through L-8).
The City Council shall, in accordance
with the process providing for zoning
map amendments in the Monticello
Zoning Ordinance, adopt a zoning map
for the CCD area identifying the sub-
district boundaries.
Base Lot Area
No minimum
Base Lot Width
No minimum
Typical CCD Building Types
Typical CCD Lot Configuration
CHAPTER 3: ZONING DISTRICTS
Section 3.5 Business Base Zoning Districts
Subsection (G) Central Community District
Page 120 City of Monticello Zoning Ordinance
TABLE 3-15: CCD DEVELOPMENT STANDARDS BY SUB-DISTRICT
Development
Standards
West 25
and Walnut
East 25 and
Cedar Transition Cargill Community
Center/Liquor
Public Open
Space
Freeway
Commercial
F-1, L-1 F-2, L-2 F-3 L-3 L-4, L-6 L-5, L-7 L-8
Building
Orientation
Buildings
should gain
exposure
from TH 25,
or from
major
roadways
Buildings
should face
TH 25 as
primary
exposure,
provide
access to
parking
Buildings
should face
major
roadways,
minimize
exposure to
district
boundary
Provide
access and
exposure to
streets;
accommodate
pedestrians
Buildings
should
maximize
exposure to
local streets,
preserve
pedestrian
connections
Minimum
Building Setback
TH 25: 10 feet
Broadway: 10 feet
Other streets: None
20 feet None None 20 feet
Maximum
Street Setback None
80 feet from
Hwy 25
only
15 feet None None None None
Setback from
Private
Property w/in
CCD
None None 5 feet 20 feet None None 5 feet
Setback from
Private
Property Zoned
other than
CCD
15 feet 15 feet 25 feet 40 feet 15 feet 15 feet 25 feet
Signage
Freestanding
signs shall
be of
monument
design, no
more than
22 feet in
height, and
no less than
5 feet in
width at
base
Freestanding
signs shall
be of
monument
design, no
more than
22 feet in
height, and
no less than
5 feet in
width at
base
Freestanding
signs shall
be of
monument
design, no
more than 6
feet in
height
Freestanding
signs shall be
of monument
design, no
more than 16
feet in height,
and no less
than 5 feet in
width at base
Freestanding
signs shall be of
monument
design, no
more than 22
feet in height,
and no less
than 5 feet in
width at base
Freestanding
signs shall be
of monument
design, no
more than 16
feet in height,
and no less
than 5 feet in
width at base
Follow
existing
freeway
bonus
district
allowance
(32 feet
height)
Buffering
Exempt
from
buffering
generally.
Where
directly
abutting
single family
residential,
per Section
4.1(G)
Exempt
from
buffering
generally.
Where
directly
abutting
single family
residential,
per Section
4.1(G)
Buffering
required at
the edge of
the CCD
per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at
the edge of
the CCD per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at the
edge of the
CCD per
requirement of
Zoning
Ordinance
Section 4.1(G)
Buffering
required at
the edge of
the CCD per
requirement
of Zoning
Ordinance
Section
4.1(G)
Buffering
required at
the edge of
the CCD
per
requirement
of Zoning
Ordinance
Section
4.1(G)
53
Figure 22 – Design Guidelines Use Areas
CityCouncilAgenda:08/12/13
1
8.ConsiderationofadoptingResolution#2013-061acceptingbidsandawarding
contractfortheaerationblowerandancillaryequipmentforPhase1oftheWaste
WaterTreatmentFacilityBiosolidsDewatering,EnergyEfficiency,Headworksand
SiteImprovements,CityProjectNo.12C003 (BP/WSB)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoconsiderawardingthecontractfortheAerationBlower
Procurement,CityProjectNo.12C003.Bidsfortheprojectwerereceivedandopenedon
July8,2013.TheCityreceivedonebidfromHSIBlowers,Inc.foranAtlasCopco
blowerintheamountof$136,000.Theengineer’sestimatewas$135,000.Thereare
threeadditionalitemsthatarereferencedintheattachedrecommendationmemofrom
Veoliathatwillenhancetheproductwearepurchasing.Wehavenegotiatedacostof
$5,975ontheseitems.Wewouldliketogetauthorizationonthe$5,975atthistime,for
atotalpurchasepriceof$141,975.
Asummaryofthebidresultsareasfollows:
Engineer’s
Estimate HSIBlowers,Inc.
BaseBid(2yearwarranty)$135,000$136,000
AlternateBidA(5yearwarranty)noestimate$170,740
Staffreviewedthebidsubmittal,whichincludedseveralpagesofdocumentsontheAtlas
Copcoblower.EnclosedistherecommendationletterfromVeoliawhichoutlinesthe
discussionsthatoccurredafterthebidwasreceivedgiventhatonebidwasreceivedand
thefactthatHSIrequestedseveralexceptions/clarificationstothespecifications.The
principalmodificationwasrelatedtothevendorrequestingtousetheirowncontroller
insteadofthespecifiedAllanBradleyPLC.Theirblowerisdesignedtorunontheirown
controllerandcannotbemodifiedtorunontheAllanBradley.Whilethisisachange
fromthespecification,itisonethatwefeelisnotsubstantial.Thevendorhasdiscussed
thechangewiththeMonticello’scontrolsconsultantandiswillingtoprovideabackup
controllerandalsohasmaintenancestafflocatedintheMinneapolisarea.Thereview
teamiscomfortablewiththisminormodification.
TheCityattorneydoesnothaveanissuewithonebidder,butisconcernedifthebiddoes
notmeetthewrittenspecification.Therearetwoconcernswiththisissue,onebeinga
challengefromotherbidders,whichtherearenoneandthesecondbeingrelatedto
concernsbeingraisedbytheauditorwithregardtobidcontrols.Itwouldbecleanerto
rebidtheblower,buttodosowouldrequirerevisingthespecificationstoaccommodate
whatweareproposingandlikelyreceiveonlyonebidagain.Manyofthe
manufacturer’swillnotbidpublicallyorhavesimilarissueswithourspecifiedcontroller.
Thepriceoftheunitmeetstheengineersestimateandtheperformanceobjectivesrelated
CityCouncilAgenda:08/12/13
2
toenergysavings.Itisestimatedthatthepaybackfortheequipmentislessthan5years
andfortheentireprojectislessthan20years.
ThespecifieddeliverydatefortheblowerisonorbeforeJanuary27,2014.Following
awardoftheAerationBlowerProcurement,WSBwillpreparedrawingsand
specificationsforinstallationoftheaerationblowerandotherrelatedprocessand
efficiencyimprovements.Thenewaerationblowerwillbeplacedintooperationbythe
endofMarch,2014.
Thecitycouncil-appointedTimeSensitiveAcquisitionCommittee(TSAC)members
havebeenbriefedonthesingularbidreceived.Thecommitteeunanimouslyendorses
Alternative#1toacceptthebidandauthorizepurchaseoftheAtlasCopcoZB139
CentrifugalBlower.
ProjectBackground
OnOctober8,2012,Councilauthorizedthepreparationoffinalplansandspecifications
forWastewaterTreatmentFacility(WWTF)Improvements–Phase1,whichincludes
biosolidsdewateringandenergyefficiencyimprovements.OnJune10,2013,Council
approvedfinalplansandspecificationsandauthorizedtheadvertisementofbidsforthe
AerationBlowerProcurement.
Thewastewatertreatmentfacility(WWTF)currentlyincludesthree250horsepower(hp)
blowers.Theblowersaretoolarge.Tosaveenergy,thenewVFD–driven175hpblower
willbeinstalledwhichwillcarrytheaerationloadapproximately95%ofthetime.A
VFDwillbeinstalledononeoftheexisting250hpblowersforthe5%ofthetimethat
thenewsmallerblowercannotprovideadequateair.Theothertworemainingblowers
willbeleftinplaceforemergencyback-up.
InadditiontothenewblowerandVFDforoneoftheexistingblowers,theenergy
efficiencyimprovementswillalsoincludethefollowingnewinstruments:
Airheaderdifferentialpressuretransducer
DissolvedoxygenprobesineachoftheSBRbasins
Airflowmeters
Thisadditionalinstrumentationwillallowthespeedofthenewblowertobecontrolled
byacomputerprogram.Byslowingtheblowertotheminimumoperatingspeed
necessarytoprovidetherequiredairflow,additionalenergywillbesaved.
There-issuedNPDESpermitfortheWWTFrequiresthatphosphorusmustbelimited
toanannualmassloadingofnogreaterthan5,750poundsperyear,assoonaspossible,
butnolaterthanDecember31,2018.Thisloadinglimitrequiressignificantadditional
phosphorusreductionbeyondthatwhichiscurrentlybeingachieved.Akeyto
reducingadditionalphosphorusistheabilitytocloselycontrolairflow.Inadditionto
savingenergy,thenewblowerandtheadditionalinstrumentslistedabovewillallowair
tobemorecloselycontrolledtofacilitatephosphorusremoval.
CityCouncilAgenda:08/12/13
3
A1.BudgetImpact:ThetotalestimatedprojectcostforcompletingtheWWTF
Improvements-Phase1asidentifiedinthefeasibilityreportwas$2,428,000
whichincludedthebiosolidsdewateringfacility,energyefficiencyimprovements
andindirectcosts.TheupdatedcostestimatewhichwaspresentedtoCouncilat
theMay28,2013meetingfortheseimprovementsfollows:
BiosolidsDewateringFacility
EquipmentPurchase $288,500
DewateringFacility $1,376,100
DewateringFacilityContingency(3%)$41,283
Subtotal $1,705,883.00
EnergyEfficiencyImprovements
EquipmentPurchase $135,000
EquipmentInstallation $255,000
Contingency(25%)$98,000
Subtotal $488,000
IndirectCosts
VeoliaDesign,Bidding&ConstructionServices
Fee $93,000
WSBDesignFee $230,000
Permits $2,300
WSBBiddingAdministrationFee $30,000
WSBConstructionAdministrationand
Inspection*$70,000
Subtotal $425,300
GRANDTOTAL $2,619,183
*Theconstructioninspectionisanestimateandmaybereduceddependingonthe
abilityofthestafftoassumeportionsofthework.
Duetothelowbondrateswearecurrentlyexperiencing,staffrecommendsthe
useofbondstofundtheproject,withpaymentsmadefromthesanitarysewer
utilityfund.
TheCouncilhasgivenpreliminaryapprovaltofinancetheimprovementwith
G.O.revenuebonds.OnSeptember24,2012,theCouncilpassedaresolution
statingitsintenttoseekreimbursementofupto$3,000,000forallimprovement
costsfrombondproceeds.Itemsidentifiedforreimbursement:wastewater
treatmentfacilitybiosolidsdewatering,energyefficiency,systemprocessingand
monitoringequipment,storagefacility,infrastructure,headworksandsite
CityCouncilAgenda:08/12/13
4
improvements.ThePhase2improvementsarenotanticipatedtobecompletedat
thistime.ThePhase1improvementswillbewellunderthe$3,000,000asshown
inthetableabove,soanadditionalresolutionwillnotbenecessary.
Thesewerrateshavebeenadjustedtoaccommodatethedebtserviceassociated
withthisproposedimprovement.
A2.StaffWorkloadImpact:Constructionadministrationandinspectionwill
involveCity,Veolia,andconsultantstaff.
B.ALTERNATIVEACTIONS:
1.MotionadoptingResolution#2013-061awardingthecontracttothelowest
responsiblebidder,HSIBlowers,Inc.intheamountof$136,000forthe2year
warrantyandanadditional$5,975 foraccessoriesthathavebeenidentifiedas
desirableinthebidsubmittalforatotalof$141,975.
2.MotiondenyingadoptionofResolution#2013-061atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsapprovingAlternative#1.Althoughonlyonebidwasreceived,the
amountbidwasveryclosetotheengineer’sestimateandtheproposedAtlasCopco
blowersubstantiallymeetsthetechnicalspecification.Theblowerisestimatedtosave
between$23,000and$28,000peryearinelectricalcostsresultinginanequipment
paybackinapproximately5years.Further,theCityAttorneybelievesthatthis
alternativemeetspurchasingprocessstandards.
D.SUPPORTINGDATA:
Resolution#2013-061
LetterofRecommendationfromVeolia
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-061
ACCEPTINGBIDSANDAWARDINGCONTRACTFOR
AERATIONBLOWERANDANCILLARYEQUIPMENTFORPHASE1OF
WASTEWATERTREATMENTFACILITYBIOSOLIDSDEWATERING,
ENERGYEFFICIENCY,HEADWORKSANDSITEIMPROVEMENTS
CITYPROJECTNO.12C003
WHEREAS,pursuanttoanadvertisementforbidsforaerationblowerandancillaryequipment
forthePhase1improvementsoftheWasteWaterTreatmentFacilityBiosolidsDewatering,
EnergyEfficiency,HeadworksandSiteImprovementsproject,bidswerereceived,opened,and
tabulated,andthefollowingbidswerefoundtocomplywiththeadvertisementforbids:
CONTRACTORBASEBIDALTERNATEA
(5yearwarranty)
HoustonServiceIndustries(HSI)$136,000.00 $170,740.00
Engineer’sEstimate$135,000.00 (none)
WHEREAS,thebidofHoustonServiceIndustries(HSI),ofHouston,Texas,intheamountof
$136,000forthebasebidforaerationblowerandancillaryequipment,inaccordancewiththe
approvedplansandspecificationsandadvertisementforbids,shallbeandherebyisacceptedas
thelowestresponsiblebidder;and
WHEREAS,itisrecommendedbyVeoliaWaterandcitystafftograntanadditional$5,975
allowanceforawater-cooledunit,ductedairinletandotherminorneedsrelatedtotheaeration
blowerequipment;
NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHE
CITYOFMONTICELLO:
1.TheMayorandCityAdministratorareherebyauthorizedanddirectedtoenterintoa
contractwithsaidbidderforthepurchaseofsaidequipmentforandonbehalfoftheCity
ofMonticello.
2.TheCityCouncilherebyauthorizesanadditional$5,975allowanceforawater-cooled
unit,ductedairinlet,andotherminorneedsrelatedtotheaerationblowerequipment.
3.TheCityAdministratorisherebyauthorizedanddirectedtoreturnforthwithtoall
biddersthedepositsmadewiththeirbids,exceptthatthedepositofthesuccessfulbidder
andthenextlowestbiddershallberetaineduntilacontracthasbeenexecuted.
ADOPTEDBY theMonticelloCityCouncilthis12th dayofAugust,2013.
CITYOFMONTICELLO
_____________________________
ClintHerbst,Mayor
ATTEST:
________________________________________
JeffO’Neill,CityAdministrator
VEOLIAWATERMILWAUKEE Tel.:414-747-3710
700EastJonesStreet
Milwaukee,WI53207
larry.koch@veoliawaterna.com
www.veoliawaterna.com
TO:BobPaschke
FROM:LarryKoch
CC:TomRoushar,WSB
BretWeiss,WSB
LaneStewart,AutomaticSystems
StuartStephens,BarrEngineering
ChuckKeyes
PegBecker
DATE:July30,2013
SUBJECT:RecommendationforthePurchaseofaHighEffiencyAeration
Blower
TheCityofMonticelloissuedanAdvertisementforBidsforonenewhighefficiencyaeration
bloweronJune10,2013.Bidswereduenolaterthan2:00p.m.CSTonJuly8,2013.The
technicalsectionofthespecificationwaswrittenbyme,andWSBturneditintoaprojectmanual
forbidding.TheprojectmanualwaspublishedintheMonticelloTimesonJune13,2103andin
theFinanceandCommercepublication,alsoonJune13,2013.Inaddition,aPDFoftheentire
manualwasemailedtothefollowinglistofeightpotentialbidders:
SiemensTurblex
SulzerABS
PillerTSC
Gardner-Denver
HSIAtlasCopco
SpencerTurbine
GeneralElectricEnergyRootsBlowers
Aerzen
Thehighefficiencyblowersthatareonthemarketcomeinseveraldifferenttypesandnotwo
areexactlyalike.InanefforttoprocurethebestpossibleblowerforMonticelloandcomplywith
stateprocurementlaws,thespecificationwaswrittensoastoaccepttwodifferenttypesof
blowers,andthebasisofawardwas20-yearlifecyclecost(LCC).TodeterminetheLCC,
Veolia’sprocessexpertsexaminedflowsandloadingsanddevelopedachartoffivedifferent
designpoints,withacorrespondingaerationairdemandandfrequencyofoccurrenceforeach
point.Thebidderwasrequiredtofillinthekilowatt(KW)drawofhisunitforeachdesignpoint,
andalsoprovidethesalesprice.Thespecificationshowedthecalculationsthatwouldbeused
todeterminethe20-yearLCC,whichwasdefinedastheinitialsalespriceplus(theannualKW-
hoursrequiredbytheblowermultipliedbyanaveragenetpowercostof$0.085perKW-Hour
Memo
Page2
andmultipliedby20years).The“lowbid”wasdefinedasthebidderwiththelowest20-year
LCC.
ThisisamethodthatVeoliaWaterhasusedonanumberofotherprojectswhereVeoliawas
directlypurchasingblower(s),althoughnotnecessarilycompetitively.Itiswellknowntothe
bidders.
Oftheeightpotentialbidderslistedabove:
WereceivedabidfromHSIforanAtlasCopcoblower(AtlasCopcorecentlyacquired
HoustonServiceIndustries,orHSI).
GERootsdeclinedtobidbecausethebearingstheyusedonotcomplywiththe
specificationandtheywouldnotchangetoadifferentbearing.
PillerTSCdeclinedtobidbecauseatthistimetheircorporationisnotabletoobtainthe
bidbondthatwasrequired.
SiemensTurblexdeclinedtobid.Theirmessageseemedtoindicatethattheydonot
participateincompetitivebiddingprocurement.
SulzerABSaskedustochangethespecifiedblowercapacitytomorecloselymatchone
oftheirunits.Wedeclinedtodothatbecausethespecifiedcapacitywasbasedonour
actualprocessairrequirements,notanyparticularblower.Whenwewouldnotchange
thespecification,SulzerABSdeclinedtobid.
Aerzenrequestedpermissiontosubmitabidbasedontheir“DeltaHybrid”unit,whichis
aslightlydifferenttypeofconstruction.Werequestedthattheygoaheadandsubmiton
thatbasis,meetthespecificationasmuchaspossible,andletusknowwhatisdifferent.
But,nobidwasreceivedfromAerzen.
Wereceivednoquestions,andnobid,fromGardnerDenver.
Wereceivednoquestions,andnobid,fromSpencerTurbine.
WithreferencetotheonebidthatwasreceivedfromHSIAtlasCopco,theyincludedalistof
clarifications,whichareessentiallyexceptionstothespecification.Severalofthemarevery
minororwerealreadydealtwithbyAddendum#1.Themoreimportantoneswillnowbe
summarizedanddiscussed:
AttherequestofAutomaticSystems,theinstrumentationcontractor,thespecification
calledforaproprietaryAllen/Bradleyprogrammablelogiccontroller(PLC).AtlasCopco
hasstandardizedonitsownproprietaryPLC.Thiswasnotunexpectedbecauseitis
commonamongsuppliersofhighefficiencyblowers,mostofwhicharemanufacturedin
Europe.Thebidstatedthattheblowercontrolswillbeabletocommunicatewiththe
plantSCADAsystem.IdiscussedthiswithLaneStewartofAutomaticSystemsandthen
itwasdiscussedinaconferencecallwiththebidder(seebelow).
Theunitasspecifiedwouldhaveaninletpipethatconnectsdirectlytotheexistingair
inlet,sothatoutsideairwouldflowdirectlyintotheblower.Theblowerassubmittedhad
noairinletpipe,butlouversthatpullairinfromtheroom.Thisissomewhatproblematic
becauseincoldweather,wereallydon’twantcoldairflowingintoandthroughthe
buildingtogettotheblower.Thiswasdiscussedandresolvedintheconferencecallwith
thebidder(seebelow).
Thespecificationcalledfortheguaranteedpowerperformancetobeverifiedfirstinthe
factoryandtheninthefieldbyafinalperformancetest.Weexpectedresistancetothe
finalfieldtest,andAtlasCopcodidtakeexceptiontoit.Thereasonisthatthe
guaranteedperformanceoftheblowerisasmeasuredonaveryparticularteststand,
withcontrolledtemperatureoftheinletair,atthefactory.Thosecontrolledconditions
canneverbeexactlyduplicatedinthefield.Suppliersroutinelytakeexceptiontothis,
Page3
andVeolianegotiateswiththemastoexactlywhatwillbedoneatstartupinthefield.My
recommendationhereistoacceptthefactorytest,whichtheCitymayormaynotchoose
towitness,andworkwiththeminthepurchaseorderprocesstodefinewhatwillbedone
atstartupinthefield.
Theunitsubmittedwaswatercooledinsteadofaircooled.Thiswasnotanexception
tothespecificationbutwasaconcernduetotheamountofcitywaterthatwouldbe
usedandthenwastedtothetreatmentprocess.Thiswasalsodiscussedandresolved
intheconferencecallwiththebidder(seebelow).
Itisunfortunatethatwereceivedonlyonebid.However,thebidisagoodone.Theunit
essentiallymeetsthespecificationwiththeexceptionsnotedabove,noneofwhichareissues
thatwecannotdealwith.AsnotedinaseparateemailthatIwroteregardinganXcelEnergy
rebateeffort,thenewblowerisestimatedtosavebetween$23,000and$28,000peryearin
electricalcosts.Moreimportantlyitwillprovidethepropercontrolofthetreatmentprocessthat
hasneverexistedatthisplantbecauseoftheexistingover-sizedblowers.Thisneedwill
becomemorecriticalasthestatebeginstoenforcemorestringentdischargelimits.AsIalso
noted,thereareothersavingspossibilitiesthatmightbeemployedinthefuture,buttheycannot
bemadetoworkwiththeexistingaerationblowers.
OnFriday,July26,aconferencecallwasheldtodiscussourconcernswiththebidandHSI’s
exceptionstothespecification.Thecallwasattendedbyme,BobPaschkeoftheCity,Tom
RousharofWSB,LaneStewartofAutomaticSystems(instrumentation),StuartStephensofBarr
Engineering(electrical),ChrisLivingstonofHSI,andMattFritzeofEngineeringAmerica(local
salesrepresentative).OnthecallHSIexplainedthattheirElektronikonControlModuleistheir
standarddesignandproprietaryandthattheycouldnotsubstituteAllen/Bradley,orgiveothers
accesstotheprogramthatprotectstheblowerfromimproperuse.Butwedidreachthe
followingagreements,whicharetobedocumentedbyHSIinaletter:
HSIwillprovideaspareElektronikonControlModuleatnoadditionalcost.
HSIwillalsoprovidethepriceofareplacementElektronikonControlModule.
HSIwillprovideanaircooledunitinlieuofwatercooledforanadditionalcostof$2,000.
HSIwillprovideaductedairinletforanadditionalcostof$3,400.
HSIwillprovideashutoffvalveontheairinlet–theadditionalcostistobeprovidedin
theconfirmationletter.
HSIwilldocumentinaletterthecorrectKWpowerdrawnumbersinTable1ofthebid
document,whichmustbeproveninthefactorytest(incalculatingtheenergysavings,I
discoveredthatthenumberswereincorrectbecausetheyweregiveninHPinsteadof
KW,andHSIthenprovidedthecorrectnumbers).
TherequestedlistofdatapointsisonPage43oftheinstructionbook.Thiswasin
responsetoaquestionfromAutomaticSystems.
ManybutnotallPLCservicecallscanbedoneremotelybyHSI,workingwithAutomatic
Systemsonsite.
Inthelastthreedays,IlearnedofaVeolia-operatedprojectinCanadawheretwoHSIblowers
werepurchasedandexperiencedproblemsandIattemptedtodetermineiftherewassufficient
reasontodisqualifyHSIfromthisproject.Bothunitsexperiencedaconditionofoverheatingand
meltdownoftheharmonicfiltersassociatedwiththeirvariablefrequencydrivesatstartup,and
thewarrantyservicethatwasprovidedbyHSIwasdisappointinglyslow.IcontactedChris
LivingstonofHSIwithregardtothis,andwhilehewasnotinapositiontoofferarootcause
analysisoftheproblem,heofferedthefollowing:
Page4
TheunitsintheCanadianprojectweresuppliedpriortotheacquisitionofHSIby
AtlasCopcoandareadifferentproductthantheblowerthatisproposedfor
Monticello,whichisanAtlasCopcoproductmanufacturedinBelgium.
ServicefromHSIinCanadawasadmittedlypoorbecauseatthetimetheywere
intheprocessofbeingacquiredbyAtlasCopco,andtheylostseveralkey
peopleintheirservicedepartment.ServiceisnowhandledbyAtlasCopco’s
servicegroup,CTS.
TheCTSgroupinOakdale,MNislocatedclosetoMonticelloandhasa
technicianwhoistrainedspecificallyontheZBunitthatisproposedfor
Monticello.
Hehashisowntheoriesabouttheharmonicfiltersmeltingdownbutcouldnot
discussthematthistime,pendingacompleterootcauseanalysisthatistobe
donebyHSIandAtlasCopcoandwithVeoliaWater’sparticipation.
IinformedBobPaschkeofthesefindingsonJuly29,andweconcludedthattheexplanations
andthenewCTSservicegroupweresufficientsoastonotdisqualifyHSIfromthisproject.
Forthesereasons,IrecommendthattheCityofMonticelloapprovethepurchaseoftheHSI
AtlasCopcoblowerfor$136,000.Ialsorecommendthatanadditional$10,000beapprovedto
covertheadditional$2,000forawatercooledunit,theadditional$3,400fortheductedairinlet,
anallowancefortheas-yetun-pricedinletairvalve),andtoavoidthepossibilityofneedingto
authorizeadditionalmoneyforanyotherminorneedsthatmightariseduringthefinalequipment
approvalprocess.
ApurchaseordershouldnotbeissueduntiltheclarificationletterfromHSIhasbeenreceived.