City Council Agenda Packet 07-08-2013AGENDA
SPECIAL MEETING – MONTICELLO CITY COUNCIL
Monday, July 8, 2013 – 6:00 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Other: Wayne Oberg, Jeff O’Neill, Jim Eichten of MMKR audit firm
1. Call to Order
2. Purpose of Workshop: Review of 2012 Annual Audit
3. Adjourn
AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, July 8, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – June 24, 2013 Regular Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements, and updates
a. Citizen Comments:
b. Public Service Announcements:
1) Beyond the Yellow Ribbon announcement
2) Downtown Block Party (7/10)
3) City Block Party (7/11)
4) Riverfest (7/11-14)
5) Movie in the Park (7/20)
c. Updates:
1) Sheriff’s Dept – noise ordinance
2) Mark Pultusker - FiberNet
5. Consent Agenda:
A. Consideration of approving payment of bills for July 8th
B. Consideration of approving new hires and departures for City departments
C. Consideration of adopting Resolution #2013-053 accepting a contribution from
Wright County United Way for the Fire Department
D. Consideration of adopting Resolution #2013-054 accepting a contribution from
the Monticello VFW for new flags that were placed in the downtown area
E. Consideration of approving an application for a charitable gambling permit for a
raffle to be conducted by Wright County/West Metro Whitetails on September 8,
2013
SPECIAL MEETING
6 p.m. – Audit Review Workshop
F. Consideration of approving purchase of “Beyond the Yellow Ribbon” community
signs to be placed at city entrances
G. Consideration of adopting Resolution #2013-055 requesting Mn/DOT to include
the I-94 West Corridor expansion in the 2033 Minnesota State Highway
Investment Plan
6. Consideration of items removed from the consent agenda for discussion
7. Consideration of accepting 2012 Audit Report
Added items
Agenda Feedback from Council
Adjournment
CityCouncilAgenda:07/08/13
1
5A.ConsiderationofapprovingpaymentofbillregistersforJuly8th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$634,349.05.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:07/02/2013 - 12:18PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.07.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 1 ACH Enabled: True
0620135487S (2) reference; (1) applicant copy fee 48.00 07/09/2013 226-45122-431990
0620135487S Liquor License - (3) reference 69.00 07/09/2013 101-41310-431990
117.00Check Total:
Vendor:1036 APEC Check Sequence: 2 ACH Enabled: True
118633 (66) assorted filters; (36) assorted R80 poly pad 1,203.44 07/09/2013 226-45122-422990
1,203.44Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
1950260 (2) 24 ct ice cream cups; Capri juice 53.15 07/09/2013 226-45127-421460
1950260 re-sale 371.16 07/09/2013 226-45127-425410
1950260 freight 5.25 07/09/2013 226-45122-433300
1950261 re-sale (2) 10lb Farmland all beef hot dog 65.80 07/09/2013 226-45203-425410
1953804 re-sale 502.08 07/09/2013 226-45127-425410
1953804 Party Room supplies 51.16 07/09/2013 226-45127-421460
1953804 freight 5.25 07/09/2013 226-45122-433300
1953805 re-sale 18.29 07/09/2013 226-45203-425410
1953806 Friendship Island supplies 201.49 07/09/2013 226-45127-421980
1,273.63Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True
784605 622.70 gallons Diesel B5 2,219.30 07/09/2013 101-43120-421200
784606 505.80 galloons Unleaded 1,686.84 07/09/2013 101-43120-421200
3,906.14Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: True
78694800 re-sale 2,034.81 07/09/2013 609-49750-425100
78694800 freight 23.99 07/09/2013 609-49750-433300
78788400 freight 37.80 07/09/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
78788400 re-sale 2,634.05 07/09/2013 609-49750-425100
88634100 re-sale 155.59 07/09/2013 609-49750-425400
88634100 freight 2.73 07/09/2013 609-49750-433300
4,888.97Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
313059 re-sale 85.60 07/09/2013 609-49750-425400
313060 re-sale 1,438.00 07/09/2013 609-49750-425200
316432 Party Room supplies - (2) 12 pk .5lt Aquafina 12.80 07/09/2013 226-45127-421460
316432 re-sale 386.50 07/09/2013 226-45127-425410
316434 re-sale 49.20 07/09/2013 609-49750-425500
316434 re-sale 72.20 07/09/2013 609-49750-425400
316435 re-sale 1,524.70 07/09/2013 609-49750-425200
6741 re-sale 345.00 07/09/2013 226-45203-425410
3,914.00Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 7 ACH Enabled: False
905774184 (32) CYBE-CS24U12V Cybershield 24W 12 V UPS 1,368.00 07/09/2013 656-49877-421800
1,368.00Check Total:
Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 8 ACH Enabled: False
54665 utx - lettershop set up - Qtr 1 UB delinquent (1/2) 12.50 07/09/2013 601-49440-431990
54665 utx - lettershop set up - Qtr 1 UB delinquent (1/2) 12.50 07/09/2013 602-49490-431990
54665 (1050) envelopes - Qtr1 UB delinquent (1/2) 31.98 07/09/2013 602-49490-420990
54665 (1050) envelopes - Qtr1 UB delinquent (1/2) 31.98 07/09/2013 601-49440-420990
54665 Print; fold; insert; seal; ect. - Qtr 1 UB delinquent (1/2) 73.00 07/09/2013 601-49440-431990
54665 Print; fold; insert; seal; ect. - Qtr 1 UB delinquent (1/2) 73.00 07/09/2013 602-49490-431990
234.96Check Total:
Vendor:3327 ROBERT BUTLER Check Sequence: 9 ACH Enabled: False
Relocate Claim MGFARM - BL Used Bike Shop - Claim #5 2,145.50 07/09/2013 213-46522-443990
2,145.50Check Total:
Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 10 ACH Enabled: True
2348-103G71 Fiber/Broadband project 4,298.00 07/09/2013 655-49870-430400
2348-103G712348 Code enforcement 262.98 07/09/2013 101-42400-430400
4,560.98Check Total:
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1119 COMMISSIONER OF TRANSPORTATION Check Sequence: 11 ACH Enabled: False
DSTP00101 8/8/12 "Driving Simulator Training Prog" (8) attendees 600.00 07/09/2013 101-43120-433200
600.00Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 12 ACH Enabled: True
1066942 re-sale 12,321.33 07/09/2013 609-49750-425200
1066942 re-sale 84.00 07/09/2013 609-49750-425400
1066949 re-sale 1,682.75 07/09/2013 609-49750-425200
1066985 re-sale 23,203.82 07/09/2013 609-49750-425200
1070818 re-sale 1,547.60 07/09/2013 609-49750-425200
13032 re-sale 3,744.00 07/09/2013 609-49750-425200
13112 re-sale 344.00 07/09/2013 226-45203-425200
13186 re-sale 575.70 07/09/2013 609-49750-425200
13258 re-sale 528.00 07/09/2013 226-45203-425200
13277 re-sale 28.84 07/09/2013 609-49750-425100
13362 re-sale 1,118.00 07/09/2013 609-49750-425200
45,178.04Check Total:
Vendor:2404 MARK DAVIS Check Sequence: 13 ACH Enabled: False
6/12/13 6/12/13 EDA mtg recording 50.00 07/09/2013 101-46500-431990
50.00Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 14 ACH Enabled: True
705838 re-sale 2,571.90 07/09/2013 609-49750-425200
706300 re-sale 147.60 07/09/2013 609-49750-425200
706883 re-sale 1,091.72 07/09/2013 609-49750-425200
3,811.22Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 15 ACH Enabled: False
1166967 8291 Gatewater Dr 6/6; 6/13 226.53 07/09/2013 101-41910-435100
1168086 12C003 - Aeration Blower 6/13 139.18 07/09/2013 602-00000-165010
365.71Check Total:
Vendor:1156 EDP OF WRIGHT COUNTY Check Sequence: 16 ACH Enabled: False
6/13/13 6/13/13 Legislative Updates - J.O. 25.00 07/09/2013 101-41310-433200
25.00Check Total:
Vendor:1168 FAEGRE AND BENSON LLP Check Sequence: 17 ACH Enabled: True
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
418398.352079 Legal services as bond counsel 11/20/12-2/4/13 3,556.00 07/09/2013 655-49870-430400
418398.352079 Legal services as bond counsel for period ending 11/19/12 9,158.75 07/09/2013 655-00000-202010
12,714.75Check Total:
Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 18 ACH Enabled: True
July 2013 July 2013 Management Fee 20,000.00 07/09/2013 655-49870-430700
20,000.00Check Total:
Vendor:3402 WALTER E FOREMAN Check Sequence: 19 ACH Enabled: False
Appearance 7/13/13 store appearance 1,000.00 07/09/2013 609-49754-443990
1,000.00Check Total:
Vendor:3398 GERTKEN BROTHERS INC Check Sequence: 20 ACH Enabled: False
Voucher 2 10C010 - Great River Trailways and Trailhead 96,746.59 07/09/2013 400-43300-459010
96,746.59Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 21 ACH Enabled: True
74629 June 2013 181.98 07/09/2013 601-49440-422770
74629 June 2013 181.97 07/09/2013 656-49877-422770
363.95Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 22 ACH Enabled: False
153934 re-sale 270.00 07/09/2013 609-49750-425300
153934 freight 6.75 07/09/2013 609-49750-433300
276.75Check Total:
Vendor:1219 RONALD G HACKENMUELLER Check Sequence: 23 ACH Enabled: False
6/14/13 ZZZNEP - mileage 3/14/13 Rosemont - REP Quarterly meeting 72.32 07/09/2013 101-42500-433100
72.32Check Total:
Vendor:2591 BRIAN HELLMAN Check Sequence: 24 ACH Enabled: False
2431 utx - 4/28/13 Spring clean-up, lawn care wkly 5/12/13 - 6/17/13 245.00 07/09/2013 217-41990-431050
2432 utx - 4/28/13 Spring clean-up, lawn care wkly 5/12/13 - 6/17/13 245.00 07/09/2013 101-42200-431050
2433 utx - 4/28/13 Spring clean-up, lawn care wkly 5/12/13 - 6/17/13 280.00 07/09/2013 211-45501-431050
2434 utx - 4/28/13 Spring clean-up, lawn care wkly 5/12/13 - 6/17/13 280.00 07/09/2013 609-49754-431050
2435 utx - 4/28/13 Spring clean-up, lawn care wkly 5/12/13 - 6/17/13 245.00 07/09/2013 101-41941-431050
2436 Rvrside Cemetery 4/24/13 Spring clean-up, lawn care 5/23 & 6/13 1,200.00 07/09/2013 651-49010-431050
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
2,495.00Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 25 ACH Enabled: True
5/18/13 fuel - 4/19/13 14.85 07/09/2013 101-42200-421200
5/18/2013 fuel - 4/21/13 - 5/18/13 627.65 07/09/2013 101-42200-421200
5/18/2013 propane - (for grass fires) 23.50 07/09/2013 101-42200-421990
6/18/13 fuel - 5/27/13 - 6/11/13 379.78 07/09/2013 101-42200-421200
1,045.78Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 26 ACH Enabled: False
2065871 re-sale 492.55 07/09/2013 609-49750-425200
492.55Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 27 ACH Enabled: False
1597311 re-sale 3,575.00 07/09/2013 609-49750-425100
1597311 freight 58.73 07/09/2013 609-49750-433300
1597312 freight 63.95 07/09/2013 609-49750-433300
1597312 re-sale 41.35 07/09/2013 609-49750-425400
1597312 re-sale 2,110.80 07/09/2013 609-49750-425300
1597313 re-sale 41.98 07/09/2013 609-49750-425200
1598086 re-sale 2,218.29 07/09/2013 609-49750-425100
1598086 freight 23.39 07/09/2013 609-49750-433300
1598087 re-sale 1,084.24 07/09/2013 609-49750-425300
1598087 freight 31.97 07/09/2013 609-49750-433300
1601025 freight 26.41 07/09/2013 609-49750-433300
1601025 re-sale 2,024.91 07/09/2013 609-49750-425100
1602945 freight 62.79 07/09/2013 609-49750-433300
1602945 re-sale 4,433.00 07/09/2013 609-49750-425100
1602946 freight 33.36 07/09/2013 609-49750-433300
1602946 re-sale 1,027.50 07/09/2013 609-49750-425300
1603686 re-sale 4,107.49 07/09/2013 609-49750-425100
1603686 freight 45.99 07/09/2013 609-49750-433300
1603687 freight 85.49 07/09/2013 609-49750-433300
1603687 re-sale 82.70 07/09/2013 609-49750-425400
1603687 re-sale 2,892.25 07/09/2013 609-49750-425300
1603688 re-sale 135.96 07/09/2013 609-49750-425200
1606858 re-sale 287.68 07/09/2013 609-49750-425100
1606858 freight 4.41 07/09/2013 609-49750-433300
1606859 freight 37.53 07/09/2013 609-49750-433300
1606859 re-sale 1,004.70 07/09/2013 609-49750-425300
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
2442787 re-sale 1,147.55 07/09/2013 609-49750-425300
2442787 freight 26.41 07/09/2013 609-49750-433300
580785 -11.73 07/09/2013 609-49750-425300
26,704.10Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 28 ACH Enabled: False
6/11/13 LMCIT Claim #C0022007 date of loss 5/1/13 2,500.00 07/09/2013 602-49490-436990
2,500.00Check Total:
Vendor:2304 LEGACY MECHANICAL SERVICES LLC Check Sequence: 29 ACH Enabled: False
2866 Labor - MCC office heating control valve (Minvalco part) 200.00 07/09/2013 226-45122-440100
200.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 30 ACH Enabled: True
154787 re-sale 1,804.26 07/09/2013 609-49750-425500
154787 re-sale 380.98 07/09/2013 609-49750-425400
2,185.24Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 31 ACH Enabled: True
465.1/4 page Experience Monticello ad 290.00 07/09/2013 226-45122-434990
290.00Check Total:
Vendor:1308 MARCO INC Check Sequence: 32 ACH Enabled: False
230570343 6/10-7/10/13 4,574.42 07/09/2013 702-00000-441500
4,574.42Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 33 ACH Enabled: True
6/24/13 6/24/13 City Council meeting recording 80.00 07/09/2013 101-41110-431990
80.00Check Total:
Vendor:1341 MMKR Check Sequence: 34 ACH Enabled: True
33656 Progress billing - services completed through 5/31/13 7,500.00 07/09/2013 101-41540-430100
7,500.00Check Total:
Vendor:1890 MN DEPT OF HEALTH Check Sequence: 35 ACH Enabled: False
Permit 574453 Monitoring Well Permit 574453 - 1645 Cty Rd 39 NE 50.00 07/09/2013 602-49480-443700
Permit 575995 Monitoring Well Permit 575995 - 1645 Cty Rd 39 NE 50.00 07/09/2013 602-49480-443700
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Permit 642723 Monitoring Well Permit 642723 - 120 Dundas Rd 50.00 07/09/2013 602-49480-443700
150.00Check Total:
Vendor:1355 MN MUNICIPAL BEVERAGE ASSOCIATION Check Sequence: 36 ACH Enabled: False
13-14 Mmbrship 1/1-3/31/14 Membership 587.50 07/09/2013 609-00000-155010
13-14 Mmbrship 4/1-6/30/14 Membership 587.50 07/09/2013 609-00000-155010
13-14 Mmbrship 7/1-12/31/13 Membership 1,175.00 07/09/2013 609-49754-443300
2,350.00Check Total:
Vendor:1359 MN RURAL WATER ASSOCIATION Check Sequence: 37 ACH Enabled: False
Member 2013-14 August 2012-13 Option B City Associate Mmbrship 225.00 07/09/2013 601-49440-443300
Member 2013-14 August 2012-13 (2) extra mailings 20.00 07/09/2013 601-49440-443300
245.00Check Total:
Vendor:1366 CITY OF MONTICELLO Check Sequence: 38 ACH Enabled: False
MGFARM Rent MGFARM - Robert Butler dba BL Used Bike Mar-May rent deduction 3,000.00 07/09/2013 213-46522-443990
3,000.00Check Total:
Vendor:1381 MONTICELLO YOUTH HOCKEY PROGRAM INC Check Sequence: 39 ACH Enabled: False
Final Payment Loan #223585 - Moose Sherritt Ice Arena - Final (10th) payment 75,000.00 07/09/2013 101-45198-444300
75,000.00Check Total:
Vendor:1887 NENA Check Sequence: 40 ACH Enabled: False
647 FNMO - Compnay Identifier Subscription 7/1/13-14 250.00 07/09/2013 655-49870-443700
250.00Check Total:
Vendor:1913 NEW FRANCE WINE Check Sequence: 41 ACH Enabled: False
82274 re-sale 480.00 07/09/2013 609-49750-425300
82274 freight 5.00 07/09/2013 609-49750-433300
485.00Check Total:
Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 42 ACH Enabled: True
20826 PREDSN - City Projects - Great River (7th Street) Plat 1,053.50 07/09/2013 101-41910-431990
20826 City Projects - Schluender Towing Enforcement 98.00 07/09/2013 101-41910-431990
20826 City Projects - Building Materials Ordinance 36.75 07/09/2013 101-41910-431990
20826 City Projects - Fence Ordinance Amendment 539.00 07/09/2013 101-41910-431990
20827 ZROGOS - Rogosheske Addn Setback Variance 515.60 07/09/2013 101-00000-220110
20827 Ryan PUD Amendment (Union Crossing) 88.20 07/09/2013 101-41910-431990
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
20827 ZDOLLR - Dollar Tree Store Variance 963.10 07/09/2013 101-00000-220110
20827 Convent Re-Use 132.30 07/09/2013 101-41910-431990
3,426.45Check Total:
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 43 ACH Enabled: False
412335 (4) pk batteries, (1) pk 3.x colored note paper 87.80 07/09/2013 101-43110-420990
87.80Check Total:
Vendor:3401 OLD REPUBLIC SURETY GROUP Check Sequence: 44 ACH Enabled: False
w150066761 7/26/13-16 - Bond #: W150066761 ORSC License Bond 250.00 07/09/2013 101-49240-436990
250.00Check Total:
Vendor:1412 OMANN BROTHERS INC Check Sequence: 45 ACH Enabled: False
10211 6.02 ton asphalt 355.15 07/09/2013 101-43120-422400
10217 7.99 ton asphalt 471.37 07/09/2013 101-43120-422400
10220 2.02 ton asphalt 119.17 07/09/2013 101-43120-422400
10225 8.04 ton asphalt 474.32 07/09/2013 101-43120-422400
10234 5.04 ton asphalt 297.34 07/09/2013 101-43120-422400
10250 3.02 ton asphalt 178.16 07/09/2013 101-43120-422400
1,895.51Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 46 ACH Enabled: True
130603010601 Voice - Operator Services 177.42 07/09/2013 655-49860-430910
130603010601 Voice - Wholesale 800 Switched 196.11 07/09/2013 655-49860-430910
130603010601 Voice - Wholesale Switching Services 615.32 07/09/2013 655-49860-430910
988.85Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 47 ACH Enabled: True
130603008669 Voice - 6/2-7/1/13 A-Links; 5/25/13 Dips 1,446.87 07/09/2013 655-49860-430910
1,446.87Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 48 ACH Enabled: True
010004317513 re-sale 30.60 07/09/2013 226-45127-425410
010004317917 re-sale 30.60 07/09/2013 226-45127-425410
61.20Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 49 ACH Enabled: False
8405760-IN re-sale 1,455.02 07/09/2013 609-49750-425300
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
8405760-IN freight 28.75 07/09/2013 609-49750-433300
1,483.77Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 50 ACH Enabled: False
2438903 re-sale 2,652.45 07/09/2013 609-49750-425100
2438903 freight 20.85 07/09/2013 609-49750-433300
2439439 freight 15.64 07/09/2013 609-49750-433300
2439439 re-sale 1,397.43 07/09/2013 609-49750-425100
2439440 re-sale 770.90 07/09/2013 609-49750-425300
2439440 re-sale 113.79 07/09/2013 609-49750-425400
2439440 freight 25.02 07/09/2013 609-49750-433300
2442786 re-sale 3,285.54 07/09/2013 609-49750-425100
2442786 freight 51.43 07/09/2013 609-49750-433300
2443312 freight 29.19 07/09/2013 609-49750-433300
2443312 re-sale 1,022.45 07/09/2013 609-49750-425100
2443313 freight 45.88 07/09/2013 609-49750-433300
2443313 re-sale 1,372.30 07/09/2013 609-49750-425300
2445606 re-sale 553.25 07/09/2013 609-49750-425100
2445606 freight 8.34 07/09/2013 609-49750-433300
2445607 re-sale 1,778.10 07/09/2013 609-49750-425100
2445607 freight 29.19 07/09/2013 609-49750-433300
2445608 freight 1.39 07/09/2013 609-49750-433300
2445608 re-sale 100.00 07/09/2013 609-49750-425300
13,273.14Check Total:
Vendor:1459 RJM DISTRIBUTING INC Check Sequence: 51 ACH Enabled: False
24727 re-sale 350.00 07/09/2013 609-49750-425200
350.00Check Total:
Vendor:3374 BRIAN ROUSSELOW Check Sequence: 52 ACH Enabled: False
7/1/13 (1) pr safety boots (B. Rousselow) 90.00 07/09/2013 602-49490-420650
90.00Check Total:
Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 53 ACH Enabled: True
A21793 well #3 - labor/supp lock on back door 320.91 07/09/2013 601-49440-422300
320.91Check Total:
Vendor:3403 RICHARD RUSSO Check Sequence: 54 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1060 12.36 07/09/2013 655-00000-115025
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
12.36Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 55 ACH Enabled: True
7/15/13 Contract 1,593.75 07/09/2013 101-42700-431200
1,593.75Check Total:
Vendor:2568 PATRICK A SAWATZKE Check Sequence: 56 ACH Enabled: False
6/13-6/30/13 Portable sign rental 6/13-6/30/13 Movie in the Park (2/3) 85.50 07/09/2013 226-45122-434990
6/13-6/30/13 Portable sign rental 6/13-6/30/13 Walk n Roll (1/3) 42.75 07/09/2013 226-45122-434990
128.25Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 57 ACH Enabled: False
9402071555 Shredding service 10.70 07/09/2013 655-49870-431990
9402071816 Shredding service 10.00 07/09/2013 101-43110-431990
9402071817 Shredding service 10.00 07/09/2013 217-41990-431990
9402071960 Shredding service 30.89 07/09/2013 101-41940-431990
61.59Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 58 ACH Enabled: False
894105 June 2013 Firehall cleaning 100.00 07/09/2013 101-42200-431100
100.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 59 ACH Enabled: False
1045834 re-sale 518.69 07/09/2013 609-49750-425100
1045834 freight 7.50 07/09/2013 609-49750-433300
1045835 freight 56.25 07/09/2013 609-49750-433300
1045835 re-sale 3,546.00 07/09/2013 609-49750-425300
1048294 re-sale 1,688.75 07/09/2013 609-49750-425100
1048294 freight 19.37 07/09/2013 609-49750-433300
1048295 freight 14.79 07/09/2013 609-49750-433300
1048295 re-sale 869.14 07/09/2013 609-49750-425300
6,720.49Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 60 ACH Enabled: True
759551 re-sale 21,395.43 07/09/2013 609-49750-425200
759552 re-sale 63.50 07/09/2013 609-49750-425400
759553 re-sale 100.40 07/09/2013 609-49750-425300
759553 re-sale 120.79 07/09/2013 609-49750-425200
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
761035 re-sale 99.90 07/09/2013 609-49750-425400
761036 re-sale 18,757.90 07/09/2013 609-49750-425200
40,537.92Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 61 ACH Enabled: False
Permit #99 Standard Mail PI #99 expirations 8/23/14 200.00 07/09/2013 101-41940-443700
200.00Check Total:
Vendor:3404 LANAE VEIT Check Sequence: 62 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1581 11.34 07/09/2013 655-00000-115025
11.34Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 63 ACH Enabled: False
00028207 July 2013 65,988.42 07/09/2013 602-49480-430800
65,988.42Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 64 ACH Enabled: False
1144003 re-sale 330.90 07/09/2013 609-49750-425400
1144154 re-sale 338.40 07/09/2013 609-49750-425400
669.30Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 65 ACH Enabled: True
0079167-IN re-sale 415.00 07/09/2013 609-49750-425100
0079167-IN freight 7.50 07/09/2013 609-49750-433300
0079168-IN freight 19.50 07/09/2013 609-49750-433300
0079168-IN re-sale 880.00 07/09/2013 609-49750-425300
0079168-IN re-sale 156.75 07/09/2013 609-49750-425100
1,478.75Check Total:
Vendor:3357 VUBIQUITY Check Sequence: 66 ACH Enabled: False
May-13 PPV and VOD May 2013 1,016.40 07/09/2013 655-49860-430920
1,016.40Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 67 ACH Enabled: False
6081 12C009 - well #4 - supplies to install wiring 647.99 07/09/2013 601-00000-165010
6081 12C009 - well #4 - labor install wiring 590.00 07/09/2013 601-00000-165010
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
1,237.99Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 68 ACH Enabled: True
23226 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-service 534.25 07/09/2013 213-46522-431990
23226 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-expense 3.45 07/09/2013 213-46522-431990
537.70Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 69 ACH Enabled: False
460228 re-sale 1,376.48 07/09/2013 609-49750-425300
460228 re-sale 17.75 07/09/2013 609-49750-425400
460228 freight 17.38 07/09/2013 609-49750-433300
461174 re-sale 708.00 07/09/2013 609-49750-425300
461174 freight 9.73 07/09/2013 609-49750-433300
2,129.34Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 70 ACH Enabled: False
1080053066 re-sale 4,644.49 07/09/2013 609-49750-425100
1080053066 re-sale 210.00 07/09/2013 609-49750-425300
1080053066 freight 71.37 07/09/2013 609-49750-433300
1080056051 re-sale 3,023.45 07/09/2013 609-49750-425100
1080056051 re-sale 490.00 07/09/2013 609-49750-425300
1080056051 freight 61.60 07/09/2013 609-49750-433300
2080009380 -82.94 07/09/2013 609-49750-425100
2080009381 -53.00 07/09/2013 609-49750-425100
2080009382 -128.00 07/09/2013 609-49750-425100
8,236.97Check Total:
Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 71 ACH Enabled: True
503-1011 World Fishing May 2013 37.63 07/09/2013 655-49860-430920
37.63Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 72 ACH Enabled: True
July 2013 July 2013 95,690.83 07/09/2013 101-42100-430500
95,690.83Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 73 ACH Enabled: True
101009082 State Aid Network - Ph 7 699.00 07/09/2013 101-43111-430300
10102701146 10C010 - Monticello Maps - parks map 62.00 07/09/2013 400-43300-459010
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
10102701146 Monticello Maps - Parks map 31.00 07/09/2013 101-41910-431990
10102701146 Monticello Maps - parcel update; CityLink mtc 228.00 07/09/2013 101-43111-430300
148811147 Spirit Hills - proj mgmt (no task/type at time of A/P entry) 124.00 07/09/2013 101-00000-220110
149458013 10C010 - Great River Trailways/Trailhead-PH 3 Construction 5,530.75 07/09/2013 400-43300-459010
149458013 10C010 - Great River Trailways/Trailhead-PH 3 Const Field Serv 2,435.00 07/09/2013 400-43300-459010
149458013 10C010 - Great River Trailways/Trailhead-PH 4 Extra Services 706.00 07/09/2013 400-43300-459010
14946803 12C009 - Well No. 4 Design Ph 1 - MDH review 240.00 07/09/2013 601-00000-165010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - proj mgmt 3,322.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - design 8,650.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - drawings 319.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - feas rpt 240.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - meetings 606.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - agreemts 1,240.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design - easements 6,146.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design-Wright Cty R 8.00 07/09/2013 400-43300-459010
162751017 12C002 - 7th St (Elm to Minn) Ext-Ph 2 Final Design-Fld Services 894.00 07/09/2013 400-43300-459010
31,480.75Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 74 ACH Enabled: False
6/14/13 51-0238874-9 57.50 07/09/2013 101-43160-438100
6/14/13 51-0238890-9 63.63 07/09/2013 101-43160-438100
6/14/13 51-7780310-4 34.06 07/09/2013 101-41940-438100
6/17/13 51-4271112-2 1,041.94 07/09/2013 211-45501-438100
6/17/13 51-6505910-7 2,294.04 07/09/2013 609-49754-438100
6/17/13 51-6505911-8 2,445.07 07/09/2013 101-41940-438100
6/17/13 51-6505911-8 10,618.61 07/09/2013 226-45122-438100
6/17/13 51-6505911-8 628.73 07/09/2013 101-45175-438100
6/17/13 51-6505911-8 279.44 07/09/2013 101-42800-438100
6/17/13 51-6505913-0 403.48 07/09/2013 101-42200-438100
6/19/13 MGFARM - 51-4271112-2 39.83 07/09/2013 211-45501-438100
6/20/13 51-9391437-3 324.63 07/09/2013 101-41941-438100
18,230.96Check Total:
Vendor:2827 YOUR PARTY STARTS HERE Check Sequence: 75 ACH Enabled: False
FNM Refund FiberNet Monticello acct #1713 61.78 07/09/2013 655-00000-115025
61.78Check Total:
Vendor:1588 ZEE MEDICAL SERVICE Check Sequence: 76 ACH Enabled: False
54095731 first aid supplies 147.99 07/09/2013 101-43127-420650
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
147.99Check Total:
Total for Check Run:
Total of Number of Checks:
634,349.05
76
AP-Computer Check Proof List by Vendor (07/02/2013 - 12:18 PM)Page 14
CityCouncilAgenda:07/08/13
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Elaine Klinker Lead Guest Service MCC 6/19 PT
Oliver Anderews Life Guard MCC 6/20 PT
Michael Blowers Liquor Store Clerk Liquor Store 6/25 PT
Name Reason Department Last Day Class
NEW EMPLOYEES
TERMINATING EMPLOYEES
Book1: 7/1/2013
CityCouncilAgenda:07/08/13
1
5C.ConsiderationofadoptingResolution#2013-053acceptingacontributionfrom
WrightCountyUnitedWayfortheFireDepartment (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloFireDepartmentrequestedgrantfundsfromtheWrightCountyArea
UnitedWaytobeusedforahighwayrescuesupportsystem.TheUnitedWayis
contributing$6000togotowardthisrequest.Asrequiredbystatestatute,iftheCity
acceptsthedonationoffunds,theCityCouncilneedstoadoptaresolutionspecifyingthe
amountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-053
CityofMonticello
RESOLUTIONNO.2013-053
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
WrightCountyAreaUnitedWayCash$6000
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
WrightCountyUnitedWayMonticelloFireDeptHighwayRescueSupportSystem
AdoptedbytheCityCouncilofMonticellothis8thdayofJuly,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:07/08/13
1
5D.ConsiderationofadoptingResolution#2013-054acceptingacontributionofflags
forthedowntownareafromtheMonticelloVFW (CS)
A.REFERENCEANDBACKGROUND:
LastyeartheMonticelloVFWPostdonatednewflagsforthedowntownareaatthe
requestofcitystaff.Anacknowledgementoftheuseofgamblingfundswithavalueof
$283.75wasprovidedlastweek,soweareaskingcouncilapprovalofthisdonationat
thistime.Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCity
Councilneedstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-054
CityofMonticello
RESOLUTIONNO.2013-054
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
MonticelloVFWPostflags$283.75
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
MonticelloVFWPostCityofMonticelloNewflagsfordowntownarea
AdoptedbytheCityCouncilofMonticellothis8thdayofJuly,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:07/08/13
1
5E.Considerationofapprovinganapplicationforacharitablegamblingpermitfora
raffletobeconductedbyWrightCounty/WestMetroWhitetailsonSeptember8,
2013 (CS)
A.REFERENCEANDBACKGROUND:
TheWrightCounty/WestMetroWhitetailsgrouphasappliedforatemporarycharitable
gamblingpermitforaraffletobeheldonSunday,September8,2013inconjunctionwith
afundraisingeventatRiverCityExtreme.Theyhaveheldasimilarfundraiserfora
numberofyearsinMonticello.
ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe
Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheapplicationforacharitablegamblingpermitforaraffleto
beconductedbytheWrightCounty/WestMetroWhitetailsonSeptember8,2013
atRiverCityExtreme.
2.Motiontodenytheapplicationforacharitablegamblingpermit.
C.STAFFRECOMMENDATION:
StaffsupportsAlternative#1andisnotawareofanyreasonwhythisapplicationshould
notbeapproved.
D.SUPPORTINGDATA:
ApplicationforExemptGamblingPermit
CityCouncilAgenda:07/08/13
1
5F.Considerationofapprovingthepurchaseof“BeyondtheYellowRibbon”
communitysignstobeplacedatcityentrances (AS/PW)
A.REFERENCEANDBACKGROUND:
TheCityCouncilhasbeenaskedbytheMonticelloYellowRibboncommitteeto
considerauthorizingthepurchaseandinstallationof“BeyondtheYellowRibbon”signs
foruptosevencityentrypoints.TwoofthesignswouldbeonMnDOTrightofwayand
fiveoncountyrightofway.
MnDOThasalreadydevelopedastructurefortheorderingandplacementoftheyellow
ribbonsignage.Thesignsarerequiredtobeplacedunderexistingcitydesignationand
populationsignsatcommunityentrancepoints.Thesignsareordereddirectlyfrom
MnDOTandare30”x18.”Thecostforeachsignis$62.95.Signdesignhasbeen
authorizedandcoordinatedwiththeMinnesotaNationalGuard.
MnDOTpublishesaspecificationsheetwhichdetailssignplacement,permittingand
otherorderingandinstallationdetails.Thisinformationisincludedforreferencewith
thisreport.
Forfinalsignplacement,theCitywillneedtoapplyforapermitthroughMnDOTfor
staterightsofwayandwithWrightCountyforcountyrightsofway.
A1.BudgetImpact:Thetotalcostforsignswouldbeapproximately$475,with
possiblenominalinstallationhardwarecosts.
A2.StaffWorkloadImpact:Signinstallationwillincludestafftimeforpermitting
andlabor,whichisestimatedattotalof5to7hours.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethepurchaseof“BeyondtheYellowRibbon”community
signstobeplacedatcityentrancesatanestimatedcostof$475.00.
2.Motiontodenythepurchaseofsignsatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
MnDOTYellowRibbonCity&CountySignsmemo
May 2013
Yellow Ribbon City and County Signs
Once named a Yellow Ribbon City or County, the government agency will have the opportunity to purchase a sign
to be displayed at each state highway entrance to the city or county. The digitally printed signs will be 30 in. by 18
in., are expected to have a life of 7 years and cost $62.95 each. The Minnesota National Guard has established the
sign design and the ordering process with the Minnesota Department of Transportation, or MnDOT.
Yellow Ribbon City and County signs, which fall under MnDOT’s Community Recognition Signing guidelines, are
NOT allowed on Interstate Freeways statewide or on freeways and expressways in MnDOT’s Metro District.
Each Yellow Ribbon city sign is to be mounted below the city population sign in accordance with the following
guidelines:
1. If there are no in-place Community Recognition signs, the Yellow Ribbon sign should be attached to
the sign post furthest from the roadway directly below the population sign panel .
2. If there is one in-place Community Recognition sign on one sign post, the Yellow Ribbon sign should
be attached to the other sign post directly below the population sign panel.
3. If there are two in place Community Recognition signs (one on each sign post) and the co mmunity
wants to retain both in-place signs, the city has to pay an up-front cost of $200 for MnDOT to modify
each population sign structure (to raise the population sign panel to nine feet and add a horizontal
stringer to attach all three signs [the two in-place signs and the Yellow Ribbon sign]). The total square
footage of all three signs cannot exceed 12 square feet.
4. If there are two in-place Community Recognition signs (one on each sign post) and the community
decides to remove one in-place sign from one sign post to accommodate the Yellow Ribbon sign, the
Yellow Ribbon sign is to be attached to that sign post.
5. If there are three in-place Community Recognition signs attached to a horizontal stringer below the
population sign, one if the in-place Community Recognition signs must be removed and replaced with
the Yellow Ribbon sign.
6. Cities are responsible for installing the Yellow Ribbon sign.
7. Contact the District Traffic Offices before installing Yellow Ribbon sign s since installation and
maintenance of the signs by the city requires a MnDOT permit:
http://www.dot.state.mn.us/trafficeng/contacts.html
Each Yellow Ribbon county sign is to be mounted below the county name sign in accordance with the following
guidelines:
1. The Yellow Ribbon sign should be attached to the sign post furthest from the roadway, directly below
the county name sign panel.
2. No additional sign panels shall be mounted below the county name sign.
3. Counties are responsible for installing the Yellow Ribbon sign panel.
4. Contact the District Traffic Offices before installing Yellow Ribbon signs since installation and
maintenance of the signs by the city requires a MnDOT permit:
http://www.dot.state.mn.us/trafficeng/contacts.html
Process for ordering:
1. The city or county submits a request for the number of Yellow Ribbon signs to Sgt. Charles Burns, Minnesota
National Guard, Deployment Cycle Support, Beyond the Yellow Ribbon at 651-282-4237.
2. Burns contacts Dave Finkelson at:
651-366-4413, MS 710
MnDOT State Sign Shop,
3485 Hadley Ave., Oakdale, MN 55128
- more -
3. Burns provides Finkelson with the number of Yellow Ribbon signs to be made for the city or county and sends a
check payable to “MnDOT State Sign Shop” to Finkelson
4. Burns picks up the signs at the State Sign Shop and makes arrangements with the city or county to obtain the signs
for installation
Contact Information:
Heather Lott Sgt. Charles Burns
MS 725 Beyond the Yellow Ribbon Deployment Cycle Support
Office of Traffic, Safety & Technology 8180 Belden Blvd.
1500 West County Road B2 Cottage Grove, MN 55016
Roseville, MN 55113 651-282-4237
heather.lott@state.mn.us charles.w.burns.mil@mail.mil
- end -
CityCouncilAgenda:07/08/13
1
5G.ConsiderationofadoptingResolution#2013-055requestingMn/DOTtoincludethe
I-94WestCorridorexpansioninthe2033MinnesotaStateHighwayInvestment
Plan (WSB/JO)
A.REFERENCEANDBACKGROUND:
TheMinnesotaDepartmentofTransportation(MnDOT)isintheprocessoffinalizinga
newMinnesotaStateHighwayInvestmentPlan(MnSHIP)thatwillserveasaguidefor
investmentontheMinnesotaStateandInterstatehighwaysystemthroughtheyear2033.
ThisnewfinanciallyconstrainedplanproposestofocusthemajorityoffutureMnDOT
highwayinvestmentonsystempreservation,withlimitedmajorexpansionprojects
includedintheTwinCitiesRegionand nomajorexpansionprojectsincludedin
GreaterMinnesota,includingtheInterstate94WestCorridor.MnDOThas
numerousexistingandrecentplans,includingtheI-94InterregionalCorridorPlan
(2002),theCentralMinnesotaRegionalFreightStudy(2011),andthe2028Statewide
HighwayInvestmentPlan(2009)thatallidentifyperformancebasedexpansionneedsfor
theInterstate94WestCorridor.TheFederalHighwayAdministration(FHWA)has
identifiedtheInterstate94WestCorridorcurrentlyas“highlycongested”fromtheTwin
CitiestoSt.Cloud,withhighfreightcongestionlevelsforecastedtoextendtoNorth
Dakotabytheyear2040.
ThemayorofSt.CloudactingasthechairoftheSt.CloudAreaPlanningOrganizationis
requestingcommunitysupporttorequestMnDOTCommissionerZelletoincludethe
Interstate94expansionfromtheTwinCitiestoSt.CloudwithinMnSHIP.Theattached
resolutionisbeingrequestedtobeadoptedbyJuly15,2013.
TheCityCouncilattheMay13,2013meetingunanimouslyapprovedcontributing
$6,379.50totheI-94WestChamberCoalitiontosupporteffortsforraisingawareness
andforsolicitingstateandfederalfundsfortheexpansionofI-94fromRogerstoSt.
Cloud.Supportingtheattachedresolutionwillcontributetothateffort.
A1.BudgetImpact:Noimpact.
A2.StaffWorkloadImpact:Noimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-055requestingMn/DOTtoincludetheI-94
WestCorridorexpansioninthe2033MinnesotaStateHighwayInvestmentPlan.
2.Motiontodenyadoptionoftheresolutionatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
CityCouncilAgenda:07/08/13
2
D.SUPPORTINGDATA:
Resolution#2013-055
LetterfromSt.CloudMayorDaveKleistoMn/DOTCommissionerZelle
I-94MapandSt.CloudTimesEditorial
I-94IRCMobilityMap
I-94CorridorCoalitionflyer
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-055
REQUESTINGINCLUSIONOFI-94WESTCORRIDOREXPANSION
INTHEMINNESOTASTATEHIGHWAYINVESTMENTPLAN(MNSHIP)
WHEREAS,theMinnesotaDepartmentofTransportation(MnDOT)isintheprocessof
finalizinganewMinnesotaStateHighwayInvestmentPlan(MnSHIP)thatwillserveasaguide
forinvestmentontheMinnesotaStateandInterstatehighwaysystemthroughtheyear2033;and
WHEREAS,thisnewfinanciallyconstrainedplanproposestofocusthemajorityoffuture
MnDOThighwayinvestmentonsystempreservation,withlimitedmajorexpansionprojects
includedintheTwinCitiesRegionandnomajorexpansionprojectsincludedinGreater
Minnesota,includingtheInterstate94WestCorridor;and
WHEREAS,MnDOThasnumerousexistingandrecentplans,includingtheI-94Interregional
CorridorPlan(2002),theCentralMinnesotaRegionalFreightStudy(2011),andthe2028
StatewideHighwayInvestmentPlan(2009)thatallidentifyperformance-basedexpansionneeds
fortheInterstate94WestCorridor;and
WHEREAS,theFederalHighwayAdministration(FHWA)hasidentifiedtheInterstate94West
Corridorcurrentlyas“highlycongested”fromtheTwinCitiestoSt.Cloud,withhighfreight
congestionlevelsforecastedtoextendtoNorthDakotabytheyear2040;and
WHEREAS,thenewfederaltransportationbill,“MAP-21,”requiresStateDepartmentsof
TransportationtoaddressfreightbottleneckssuchasInterstate94usingperformance-based
planningandinvestmentcriteria;and
WHEREAS,theInterstate94WestCorridorfromSt.MichaeltoSt.Cloudhas40percentofthe
congestiononMnDOT’s“InterregionalCorridor”(IRC)system,yetaccountsforonly1.6
percentofthissystem;and
WHEREAS,crashandseverityratesalongInterstate94betweenRogersandAlbertvilleare
nearlytwicethestatewideaverage;and
WHEREAS,theInterstate94WestCorridoriscriticaltothetourismindustryinMinnesota,
accommodating1.85millionvisitortripsannuallytotheAlexandriaandBrainerdLakes
Regions;and
WHEREAS,attherequestofGovernorMarkDayton,MnDOTisembarkingonanadvocacy
campaignleadingintothe2014LegislativesessiontoeducateMinnesotansabouttheneedfor
additionalfundingtoconstructmanyofthedocumentedunmetstatetransportationneeds.
NOW,THEREFORE,BEITRESOLVED,that theCityofMonticellodoesherebyrequestthe
MinnesotaDepartmentofTransportationtospecificallyincludetheInterstate94WestCorridor
fromRogerstoSt.Cloudasanunmetperformance-basedneedformajorcapacityexpansionin
itsyear2033MinnesotaStateHighwayInvestmentPlan(MnSHIP).
ADOPTEDBY theMonticelloCityCouncilthis8th dayofJuly,2013.
CITYOFMONTICELLO
____________________________
ClintHerbst,Mayor
ATTEST:
__________________________________
JeffO’Neill,CityAdministrator
June19,2013
Subject:WestInterstate94Expansion
DearInterstate94Stakeholder:
Asyoumaybeaware,theMinnesotaDepartmentofTransportation(MnDOT)isintheprocessof
finalizinganupdatetotheirMinnesotaStateHighwayInvestmentPlan(MnSHIP).“MnSHIP”setsa
newfinanciallyconstrained20yearvisionfortransportationinvestmentinMinnesotathatfocuses
primarilyonsystempreservation,withlimitedmajorhighwayexpansionintheTwinCitiesRegion.
MnSHIP,ascurrentlyproposed,includeszeromajorexpansionforInterstate94orotherhighwaysin
GreaterMinnesota.WithnewlyappointedMnDOTCommissionerCharlieZellerecentlygiventhe
greenlightfromGovernorDaytontomakethecaseforincreasedtransportationfundingduringthe
upcoming2014LegislativeSessionandthenewMnSHIPyear2033visionduetotheLegislaturethis
fall,thetimingisrighttomakeafinalpushforincludingexpansionofI-94inthisnewPlan.
Asyouknow,theI-94WestCorridorisahugeeconomicengineforcitiesandcountiesinCentraland
WesternMinnesotaandalsotheTwinCitiesRegion.Infact,asaninternationaltruckfreightcorridor,
I-94isoneofthehighesttonnageandvaluetruckcorridorsinMinnesota,andhasbeenrecognized
bytheFederalHighwayAdministration(FHWA)asafreightcorridorthatwillbe“highlycongested”by
theyear2040fromtheTwinCitiesallthewaytoNorthDakota.Theexistingfederaltransportation
authorizationbill,MAP-21,requiresStatestoaddressfreightbottleneckssuchasI-94usinga
performancebasedplanningandinvestmentapproach.ManyexistingandpreviousMnDOTplans
haveidentifiedperformancebasedexpansionneedsalongI-94toaddressfreight,congestionand
safetyproblemsbetweentheTwinCitiesandSt.Cloud.I-94isalsocriticallyimportanttothe
Minnesotatourismindustry,transporting1.85millionvisitortripsannuallytotheAlexandriaand
BrainerdLakesRegions.
Giventhesestartlingandconcerningfacts,onbehalfoftheSt.CloudAreaPlanningOrganization
(APO)Board,Iamrequestingyourcommunity’ssupportinrespectfullyrequestingCommissioner
ZelletoincludeInterstate94expansionfromtheTwinCitiestoSt.CloudinthenewMinnesotaState
HighwayInvestmentPlan(MnSHIP).Pleaseconsideradoptingtheattachedresolutionand
submittingittoCommissionerZellenolaterthanJuly15thtojointheAPOinthisimportantmessage.
Shouldyouhaveanyquestionsregardingthiseffort,pleasecontactScottMareck,St.CloudAPO
ExecutiveDirector.
Thankyouverymuchinadvanceforyoursupport!
Sincerely,
MayorDaveKleis
Chair,St.CloudAreaPlanningOrganization
Congestion along the I-94 corridor has
reached monumental proportions. On a stretch
of road that should take you only 20 minutes
to pass through, it often takes 3 times as
long. Minnesotans have spent countless
hours trapped on a roadway that is a lifeline
of commerce for the Upper Midwest and
much of greater Minnesota.
GNP Company, makers of Golden Plump,
estimates that it loses $250,000 a
year in delays, while Spee Dee Delivery
and King Solutions both face $200,000
in annual costs due to delays on I-94.
Instead of a streamlined, efficient roadway,
Minnesota drivers are saddled with congestion
and bumper-to-bumper traffic. Transportation
affects virtually every sector of the economy.
Increased, consistent traffic raises the
likelihood for accidents and hinders
economic development in the region.
The Problem:
I-94 West Corridor Coalition
P.O. Box 95
21370 John Milless Drive
Rogers, MN 55374
www.i94coalition.com
Linking the Metro to Greater Minnesota
stop s eeingred on i-94
show your supportRhonda Baack
I-94 West Chamber of Commerce
Jim Berge
King Solutions
Steve Bot
City of St. Michael
Tom Darkenwald
Darkenwald & Sons
Wayne Elam
Commercial Realty Solutions
Jillian Hendrickson
Mayor of Albertville
Lori Johnson
City of Otsego
Adam Nafstad
City of Albertville
Jeff O’Neill
City of Monticello
Michael Potter
Wright County Commissioner
Steve Stahmer
City of Rogers
Bret Weiss
WSB & Associates
Board of Directors:
Supporters:
I-94 Corridor Coalition
i94coalition.com
I-94 West Corridor Coalition
The Coalition is self-sustaining through donations. Membership
helps fund advocacy at the state and federal level and can only
be used for project specific activities.
Our members are active individuals, business leaders, and local
officials who are invested in securing the economic future of the
I-94 Corridor by ensuring that it provides an efficient and safe
route for freight, commuters, and leisure travelers.
A membership in the I-94 West Corridor Coalition provides you
and your business the opportunity to be a part of an organization
that is solely motivated to both solve the current issues of I-94,
and meet any future challenges presented by a necessary
transportation corridor. To learn more about joining the
coalition visit www.i94coalition.com
The I-94 West Corridor Coalition
is kicking off a new campaign to
garner support and drive I-94
improvement projects to the fore-
front of transportation agendas.
One way to voice your support
is through a message called a JamGram.
We are looking for I-94 user testimonials in order to show
how the current deficient status of I-94 impacts the people
that use it. Please fill out a JamGram of how I-94 affects you
on a daily basis.
OUR MISSION:
The I-94 West Corridor Coalition leads the
way to expanding capacity on Interstate 94.
The Coalition works with residents, business
leaders, and local, state and federal policy
makers to rectify transportation infrastructure
deficiencies along this corridor.
please fill out a
– tear off & return
JamGram
your supportshow us
The Campaign
Name: ______________________________________________
Business: ___________________________________________
Email: ______________________________________________
Phone: __________________ County: ____________________
I-94 Usage: Commuter Leisure Travel
Freight Business Travel
Your JamGram Story: _________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
Or share your JamGram on Facebook and Twitter!
Look for I-94 West Coalition or Tweet @I94_CoalitionMN.
Help us by sharing your JamGram story!
By submitting your JamGram either in writing or in a social media post, you agree to
the I-94 West Corridor Coalition using your name, business, and story in all media and
advertisements associated with the I-94 West Corridor Coalition.
This is a way for you to share how I-94 affects you on a daily basis.
Offer Your Support!
TE
A
R
O
F
F
CouncilAgenda:07/08/13
1
7.Considerationofaccepting2012AuditReport (WO)
A.REFERENCEANDBACKGROUND:
Inkeepingwithoperationoftransparentorganizationstrustedwithproperlymanaging
publicdollars,allcitiesarerequiredtohaveaprivatethirdpartyconductanannualaudit
ofitsfinancialstatements.TheauditfirmofMalloy,Montague,Karnowski,Radosevich
&Co.,P.A.(MMKR)conductedtheaudit,whichisthefifthyearforthefirmauditing
theCity.InadditiontheCity’s2011ComprehensiveAnnualFinancialReport(CAFR)
forthethirdtimereceivedtheGovernmentFinanceOfficersAssociation’s(GFOA)
CertificateofAchievementforExcellenceinFinancialReportingandthe2012CAFRis
inthesameformatsostaffcanapplyforthisawardonceagain.
Theauditfindingsfor2012showcontinuedimprovementovertheresultsinpastyears
andreflecttheongoingpositivematurationofourfinancialsystemsunderthecurrent
FinancialDepartmentandCityAdministration.AllFinanceDepartmentpersonnel
contributedtoauditprocess,withtheassistantfinancedirectorplayinga momentous
role.
The2012auditdidnotrequireasingleauditbecompletedforanygrantstheCity
receivedin2012.
AgaintheCity’sCAFRwaspreparedinaformattoreceiveGFOA’sCertificateof
AchievementforExcellenceinFinancialReporting.Byhavingthereportinthisformat,
theCity’sreportcanbeeasilycomparedtoothercities’financialreportsfromaroundthe
countryandcouldhelptheCityachieveabetterbondrating.AnareathatIthinkwillbe
ofvalueistheStatisticalSection,whichbeginsonpage65,andprovides10year(when
available)financialandotherdataoftheCity.
JimEichten,PrincipalofMMKR,willpresentasummaryoftheirfindingsand
summarizethehighlightsoftheCity’s2012CAFR.
A1.BudgetImpact:Acceptanceoftheauditreportresultsinnocosts.
A2.StaffWorkloadImpact:Prepareagendaitemandposttowebsite.
B.ALTERNATIVEACTIONS:
1.Motiontoacceptthe2012AuditReport.
2.Motiontonotacceptthe2012AuditReportatthistime.
C.STAFFRECOMMENDATION:
ThecitystaffsupportsAlternative#1.Thecityadministratorandfinancedirectorwould
liketoalsocommendtheworkoftheFinanceDepartmentstaffinthisaccomplishment.
CouncilAgenda:07/08/13
2
Also,thescopeofanauditgoesbeyondtheFinanceDepartmentandincludesother
scrutinyofoperationsaffectingallcitydepartments.Forinstance,biddingprocedures,
contractadministration,employeereimbursementsandotherprocessesarereviewedby
theauditorsinaccordancewithstatestatutes.
D.SUPPORTINGDATA:
The2012ComprehensiveAnnualFinancialReport,SpecialPurposeAuditReport,and
ManagementLetter(theseitemsarebandedtogetherinthepacketsfortheCouncil)