City Council Agenda Packet 05-13-2013AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, May 13, 2013 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Clint Herbst
Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – April 22, 2013 Special Joint CC/EDA Meeting
2B. Approval of Minutes – April 22, 2013 Regular Meeting
3. Consideration of adding items to the agenda
4. Citizen comments, public service announcements, and updates
a. Citizen Comments:
b. Public Service Announcements:
1) Farmer’s Market opening (5/16)
2) Great River Trails and Trailhead ground-breaking (5/20)
2) Mowing/Code Enforcement
c. Updates:
1) Digital signage (KB)
2) Presentation by I-94 West Corridor Coalition (Jerry Zachman, St Michael
Mayor and Rhonda Baack, I-94 West Chamber President)
5. Consent Agenda:
A. Consideration of approving payment of bills for May 13th
B. Consideration of approving new hires and departures for City departments
C. Consideration of adopting Resolution #2013-035 accepting contributions to the
Monticello Fire Department from Monticello Lions Club (Riverfest) and Xcel
Energy
D. Consideration of approving annual liquor license renewals for 2013-2014,
contingent upon payment of fees and completion of required forms
E. Consideration of approving an application for a temporary on-sale liquor license
for Hi Way Liquors for Riverfest on July 13, 2013
SPECIAL MEETING
6 p.m. – City Administrator evaluation/goal setting (Academy Room)
F. Consideration of approving a financial contribution to the I-94 Coalition
G. Consideration of adopting Resolution #2013-036 approving assessment and
waiver of hearing agreements with RV Center and Genung property owners for
Elm Street paving
H. Consideration of adopting Resolution #2013-037 restricting parking along both
sides of West 7th Street between Elm Street and Minnesota Street
I. Consideration of adopting Resolution #2013-038 approving amendments to the
designated Municipal State Aid Street System
J. Consideration of approving equipment specifications and authorizing purchase of
a mowing tractor based on state contract pricing
K. Consideration of adopting Resolution #2013-039 approving easement agreement
with IRET Properties
6. Consideration of items removed from the consent agenda for discussion
7. Public Hearing – Consideration of adopting Resolution #2013-040 approving vacation of
a portion of Minnesota Street lying south of 7th Street and retaining drainage and utility
easements across said property. Applicant: City of Monticello
8. Consideration of adopting Resolution #2013-041 approving the Assessment and
Developer’s Agreement with Riverwood Bank for the West 7th Street Extension, City
Project No. 12C002
9. Consideration of authorizing preparation of a contract for services with WSB and
Associates outlining terms and conditions associated with the Market Matching concept
10. Added items
11. Adjournment
REMINDER: Next Council meeting is TUESDAY, May 28th, 2013.
CityCouncilAgenda:05/13/13
1
5A.ConsiderationofapprovingpaymentofbillregistersforMay13th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$736,354.17.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:05/08/2013 - 12:59PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.05.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2925 1ST LINE/LEEWES VENTURES LLC Check Sequence: 1 ACH Enabled: False
4/30/13 re-sale 768.75 05/14/2013 226-45127-425410
768.75Check Total:
Vendor:2282 ALBIN ACQUISITION CORPORATION Check Sequence: 2 ACH Enabled: True
0420135487S (2) background check 46.00 05/14/2013 609-49754-431990
0420135487S (2) background check 46.00 05/14/2013 226-45122-431990
0420135487S (1) background check 37.00 05/14/2013 101-45201-431990
129.00Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False
1915656 5.25 05/14/2013 226-45122-433300
1915656 pizza 97.67 05/14/2013 226-45127-421460
1915656 re-sale 475.62 05/14/2013 226-45127-425410
1919619 5.25 05/14/2013 226-45122-433300
1919619 juice, pizza 192.23 05/14/2013 226-45127-421460
1919619 re-sale 296.10 05/14/2013 226-45127-425410
1923694 5.25 05/14/2013 226-45122-433300
1923694 pizza 106.98 05/14/2013 226-45127-421460
1923694 re-sale 439.92 05/14/2013 226-45127-425410
1923695 (108) pks diff blend coffee 104.52 05/14/2013 101-41940-443990
1,728.79Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 4 ACH Enabled: True
782425 625.4 gallons Diesel B5 2,266.45 05/14/2013 101-43120-421200
782563 439.20 gallons Unleaded Plus 1,415.98 05/14/2013 101-43120-421200
782564 517.10 gallons Diesel B5 1,811.91 05/14/2013 101-43120-421200
782667 440 gallons Unleaded Plus 1,502.60 05/14/2013 101-43120-421200
782668 189.9 gallons Diesel B5 678.89 05/14/2013 101-43120-421200
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
7,675.83Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 5 ACH Enabled: False
78011500 re-sale 2,682.86 05/14/2013 609-49750-425100
78011500 freight 34.04 05/14/2013 609-49750-433300
2,716.90Check Total:
Vendor:1067 BERNICK'S Check Sequence: 6 ACH Enabled: False
292582 (3) cs water 19.20 05/14/2013 226-45127-421460
292582 re-sale 296.50 05/14/2013 226-45127-425410
295188 re-sale 109.40 05/14/2013 609-49750-425400
295189 re-sale 145.60 05/14/2013 609-49750-425200
295190 (4) 12pk water 12.80 05/14/2013 226-45127-421460
295190 re-sale 223.00 05/14/2013 226-45127-425410
81847 (6) bx coffee - (for mtg rooms) 241.92 05/14/2013 226-45127-420750
1,048.42Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 7 ACH Enabled: False
905602923 (72) orange marking paint; (1000) cable tie 7.4L 395.66 05/14/2013 656-49877-421990
395.66Check Total:
Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 8 ACH Enabled: False
54556 April 2013 bills - print addit'l insert; fold/collate/seal, ect. 231.93 05/14/2013 655-49870-431990
54556 utx - April 2013 bills - lettershop set up 25.00 05/14/2013 655-49870-431990
54563 utx - UB Qtr 1 2013 download to print (1/2) 25.00 05/14/2013 601-49440-431990
54563 utx - UB Qtr 1 2013 download to print (1/2) 25.00 05/14/2013 602-49490-431990
54563 Insert - UB Qtr 1 2013 40.42 05/14/2013 226-45122-431950
54563 Insert - UB Qtr 1 2013 print; collate; insert; seal; deliv (1/2) 254.92 05/14/2013 601-49440-431990
54563 Insert - UB Qtr 1 2013 print; collate; insert (1/2) 124.75 05/14/2013 601-49440-431990
54563 utx - Insert - UB Qtr 1 2013 fold (1/2) 20.00 05/14/2013 601-49440-431990
54563 utx - Insert - UB Qtr 1 2013 fold (1/2) 20.00 05/14/2013 602-49490-431990
54563 UB Qtr 1 2013 (7564) #9 & #10 envelopes (1/2) 242.52 05/14/2013 602-49490-420990
54563 UB Qtr 1 2013 (7564) #9 & #10 envelopes (1/2) 242.52 05/14/2013 601-49440-420990
54563 Insert - UB Qtr 1 2013 print; collate; insert; seal; deliv (1/2) 254.91 05/14/2013 602-49490-431990
54563 Insert - UB Qtr 1 2013 print; collate; insert (1/2) 124.76 05/14/2013 602-49490-431990
1,631.73Check Total:
Vendor:1098 CCG CONSULTING LLC Check Sequence: 9 ACH Enabled: True
3020-000M ZFBRLW - (2.5) hrs 715.00 05/14/2013 655-49870-431990
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
715.00Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 10 ACH Enabled: False
4/30/13 8000014331-5 44.84 05/14/2013 217-41990-438300
4/30/13 8000014331-5 Invoice reversal -36.35 05/14/2013 101-45201-438300
4/30/13 8000014331-5 184.71 05/14/2013 101-45201-438300
4/30/13 8000014331-5 407.62 05/14/2013 101-42200-438300
4/30/13 8000014331-5 1,724.07 05/14/2013 101-43127-438300
5/1/13 MGFARM - 9739641-0 12.82 05/14/2013 213-46522-438300
5/1/13 MGFARM - 9429449-3 12.82 05/14/2013 213-46522-438300
5/1/13 MGFARM - 9429448-5 13.51 05/14/2013 213-46522-438300
5/1/13 MGFARM - 9429450-1 167.07 05/14/2013 213-46522-438300
5/2/13 5768542-2 201.63 05/14/2013 101-41940-438300
5/2/13 5768542-2 4,662.60 05/14/2013 226-45122-438300
5/2/13 5768542-2 75.61 05/14/2013 101-45175-438300
5/2/13 5768542-2 100.81 05/14/2013 101-42800-438300
5/2/13 5864452-7 302.08 05/14/2013 211-45501-438300
5/2/13 5788570-9 65.55 05/14/2013 609-49754-438300
5/2/13 8235333-5 55.85 05/14/2013 101-41941-438300
5/2/13 8235331-9 88.46 05/14/2013 101-41941-438300
8,083.70Check Total:
Vendor:2654 CENTURYLINK Check Sequence: 11 ACH Enabled: False
R97006006013121 Voice - Private Line Transport 5/1-5/31/13 Interstate 141.89 05/14/2013 655-49860-430910
141.89Check Total:
Vendor:2654 CENTURYLINK Check Sequence: 12 ACH Enabled: False
R72010610613121 Voice - Private Line Transport 5/1-5/31/13 Intrastate 600.00 05/14/2013 655-49860-430910
600.00Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 13 ACH Enabled: False
1062840 re-sale 25,866.13 05/14/2013 609-49750-425200
1062855 re-sale 93.00 05/14/2013 609-49750-425400
1062855 re-sale 1,859.10 05/14/2013 609-49750-425200
11942 ballfields - re-sale 464.00 05/14/2013 226-45203-425200
12151 ballfields - re-sale 142.00 05/14/2013 226-45203-425200
28,424.23Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 14 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
695689 re-sale 73.65 05/14/2013 609-49750-425200
698829 re-sale 2,293.60 05/14/2013 609-49750-425200
2,367.25Check Total:
Vendor:2606 DIGICOM INC Check Sequence: 15 ACH Enabled: False
36999 Quaterly DMX Music Mar - July 2013 128.25 05/14/2013 655-49870-432500
128.25Check Total:
Vendor:3359 AMY DIRKES Check Sequence: 16 ACH Enabled: False
4/29/13 11 of 12 month reimbursement - bad knee unable to attend classes 102.92 05/14/2013 226-45122-347920
4/29/13 11 of 12 month reimbursement - bad knee unable to attend classes 7.08 05/14/2013 226-00000-208100
110.00Check Total:
Vendor:1157 EHLERS AND ASSOCIATES INC Check Sequence: 17 ACH Enabled: False
63969 GO Bonds Series 2005A Final Arbitrage Report 3,000.00 05/14/2013 312-47000-431990
3,000.00Check Total:
Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 18 ACH Enabled: True
May 2013 May 2013 Management Fee 20,000.00 05/14/2013 655-49870-430700
May 2013 US Bank 4/12/13 Primo Pizza -26.81 05/14/2013 655-49870-443990
19,973.19Check Total:
Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 19 ACH Enabled: True
71233 April 2013 68.88 05/14/2013 601-49440-422770
71233 April 2013 68.87 05/14/2013 656-49877-422770
137.75Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 20 ACH Enabled: False
151806 re-sale 576.00 05/14/2013 609-49750-425300
151806 freight 13.50 05/14/2013 609-49750-433300
589.50Check Total:
Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 21 ACH Enabled: False
6446400 Well #4 - (100) 10" prop meter flg -2,127.60 05/14/2013 601-49440-422710
6453947 (5) battery option MXU's 756.50 05/14/2013 601-49440-422710
6529872 12C009 - Well #4 - (100) 10" prop meter flg 3,266.45 05/14/2013 601-00000-165010
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
1,895.35Check Total:
Vendor:3371 DAWN HENDRICKS Check Sequence: 22 ACH Enabled: False
5/9/13 Girls Night Out - participant cost share 11.55 05/14/2013 609-49754-434990
11.55Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 23 ACH Enabled: True
4/18/13 fuel - 3/23/13 - 4/18/13 546.51 05/14/2013 101-42200-421200
546.51Check Total:
Vendor:1752 ICBITS LLC Check Sequence: 24 ACH Enabled: True
3961FIBER (.5) Changed iblling link 45.00 05/14/2013 655-49870-430920
45.00Check Total:
Vendor:3369 JAKE'S EXCAVATING Check Sequence: 25 ACH Enabled: False
2306 2/27/13 Biske 500.00 05/14/2013 651-49010-431150
500.00Check Total:
Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 26 ACH Enabled: False
2032869 re-sale 237.80 05/14/2013 609-49750-425200
2032869 freight 3.00 05/14/2013 609-49750-433300
240.80Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 27 ACH Enabled: False
1557821 re-sale 2,967.92 05/14/2013 609-49750-425100
1557821 freight 33.36 05/14/2013 609-49750-433300
1558831 freight 12.51 05/14/2013 609-49750-433300
1558831 re-sale 1,076.91 05/14/2013 609-49750-425100
1558832 re-sale 2,304.04 05/14/2013 609-49750-425300
1558832 freight 66.73 05/14/2013 609-49750-433300
1558833 re-sale 52.00 05/14/2013 609-49750-425200
1561764 freight 1.39 05/14/2013 609-49750-433300
1561764 re-sale 94.00 05/14/2013 609-49750-425100
1561765 freight 36.13 05/14/2013 609-49750-433300
1561765 re-sale 2,031.95 05/14/2013 609-49750-425100
1561766 re-sale 839.90 05/14/2013 609-49750-425300
1561766 freight 27.80 05/14/2013 609-49750-433300
574238 freight -1.39 05/14/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
574238 -52.00 05/14/2013 609-49750-425300
574448 -11.73 05/14/2013 609-49750-425300
575238 -23.46 05/14/2013 609-49750-425300
9,456.06Check Total:
Vendor:1917 CYNTHIA R JONES Check Sequence: 28 ACH Enabled: False
4/20/13 4/20/13 (1) hr WSI class & (2) hrs guarded 34.60 05/14/2013 226-45127-430130
34.60Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 29 ACH Enabled: False
112953 General EDA Matters through 12/31/12 316.50 05/14/2013 213-46301-430400
112953 General EDA Matters through 12/31/12-Revw resolution for TIF1-22 108.00 05/14/2013 213-46522-430400
113605 Conveyance of 349 W Broadway 450.00 05/14/2013 213-46301-430400
113748 General EDA Matters through 3/31/13 792.00 05/14/2013 213-46301-430400
Series 2013A Series 2013A - preparation/examination/closing/issuance 4,566.99 05/14/2013 703-00000-430400
6,233.49Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 30 ACH Enabled: False
5/1/13 LMCIT Claim #C0019709 date of injury 2/1/13 267.78 05/14/2013 101-49240-436990
267.78Check Total:
Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 31 ACH Enabled: True
15711 (5) animal charge 50.00 05/14/2013 101-42700-431990
50.00Check Total:
Vendor:3368 KELLY LINDSTROM Check Sequence: 32 ACH Enabled: False
9083 10C010 - Review Patchin Messner report - Xcel Nuclear Facility 500.00 05/14/2013 400-43300-459010
500.00Check Total:
Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 33 ACH Enabled: True
1248 ZZZNEP - All-in-One 3rd Gen intel Core i5 Touchscreen model-D.W. 1,443.87 05/14/2013 101-42500-421990
1248 (1) Wi-Fi for Miss Rm; (2) keybd/mouse set; (1) speaker; ect. 518.26 05/14/2013 101-41920-420250
1248 Support services 4,184.74 05/14/2013 101-41920-430900
1248 (1) Adobe Acrobat XI Pro; Software for D.W. new computer 684.69 05/14/2013 101-41920-430910
1248 ZZZNEP (1) Mecrosoft Office 2013 Pro; (1) computer software-D.W. 427.49 05/14/2013 101-42500-421990
1248 3/8/13 Support Serv - FNM error - DMV & Hi-Way lost connectivity 212.50 05/14/2013 655-49870-431990
1248 Support Services 175.84 05/14/2013 101-43110-431990
1248 Nero - T.P. 64.11 05/14/2013 101-43110-421990
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
1248 (1) MCC station 1 - Barcode reader 205.20 05/14/2013 226-45122-421990
1248 Support Services - set up iTap on J.O. cellphone to remote in 85.00 05/14/2013 101-41310-431990
1248 ZFBRLW - Support Services - (1) TB Hard Drive complete backup 362.56 05/14/2013 101-41610-431990
8,364.26Check Total:
Vendor:3364 RON MAAS Check Sequence: 34 ACH Enabled: False
Escrow Refund ZBEDRK - Net Escrow Refund 2,655.40 05/14/2013 101-00000-220110
2,655.40Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 35 ACH Enabled: True
937 1/2 hr creative services - gift cards 42.50 05/14/2013 226-45122-431990
42.50Check Total:
Vendor:3355 JACLYN ROSE MAURER Check Sequence: 36 ACH Enabled: False
1001 (10) headbands 60.00 05/14/2013 226-45127-425490
60.00Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 37 ACH Enabled: True
4/27/13 City Council meeting recording 4/27/13 80.00 05/14/2013 101-41110-431990
80.00Check Total:
Vendor:3099 DR BILL MICKLE Check Sequence: 38 ACH Enabled: False
Escrow Refund ZSPINE - Net Escrow Refund 1,645.00 05/14/2013 101-00000-220110
1,645.00Check Total:
Vendor:3117 MINNESOTA HOUSING FINANCE AGENCY Check Sequence: 39 ACH Enabled: False
Interest NSP Loan 2009 2% interest violation - 10645 97th St Otsego 4.12 05/14/2013 101-41520-443990
Interest NSP Loan 2009 2% interest violation -8771 Fairhill Ln Monticello 5.22 05/14/2013 101-41520-443990
Interest NSP Loan 2009 2% interest violation - 6804 Gingham Ct Monticello 23.84 05/14/2013 101-41520-443990
33.18Check Total:
Vendor:1335 MINNESOTA STATE FIRE MARSHALL Check Sequence: 40 ACH Enabled: False
Conference 2013 State Fire Marshal Conf 4/10-4/11/13 M.S. 50.00 05/14/2013 101-42200-433200
50.00Check Total:
Vendor:1341 MMKR Check Sequence: 41 ACH Enabled: True
32671 Progress billing - services completed through 3/31/13 12,500.00 05/14/2013 101-41540-430100
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
12,500.00Check Total:
Vendor:1939 MN SPORTS FEDERATION-MN ASA SOFTBALL Check Sequence: 42 ACH Enabled: False
4/23/13 (2) dz 12" softballs 79.07 05/14/2013 226-45203-425490
79.07Check Total:
Vendor:1426 CITY OF MONTICELLO Check Sequence: 43 ACH Enabled: True
10128 Qtr1 2013 118 6th St W Prairie Center 39.23 05/14/2013 101-41941-438200
10250 Qtr1 2013 3698 1/2 School Blvd HE Garage 39.23 05/14/2013 655-49870-438200
5250 Qtr 1 2013 Bridge Park West 39.23 05/14/2013 101-45201-438200
7224 Qtr 1 2013 WWTP 3,508.64 05/14/2013 602-49480-438200
7256-001Q1 2013 MGFARM - 100 Broadway E 138.85 05/14/2013 213-46522-438200
7256-002Q1 2013 MGFARM 112 Broadway E 39.23 05/14/2013 213-46522-438200
7885 Qtr 1 2013 Help Center 108.98 05/14/2013 217-41990-438200
8086 Qtr 1 2013 4th St Warming House 39.23 05/14/2013 101-45201-438200
8114 Qtr 1 2013 Hi-Way Liquors 99.01 05/14/2013 609-49754-438200
8117 Qtr 1 2013 MCC 2,667.13 05/14/2013 226-45122-438200
8119 Qtr 1 2013 Fire Station 49.19 05/14/2013 101-42200-438200
8120 Qtr 1 2013 Bldg Inspection Garage 39.23 05/14/2013 101-41940-438200
8177 Qtr 1 2013 Library 148.82 05/14/2013 211-45501-438200
8631 Qtr 1 2013 203 Chelsea Rd Animal Shelter 54.17 05/14/2013 101-42700-438200
8673 Qtr 1 2013 HeadEnd Building 39.23 05/14/2013 655-49870-438200
8903 Qtr 1 2013 PW Shop/Clerical 128.89 05/14/2013 101-43127-438200
8904 Qtr 1 2013 PW Vehicle Storage 228.76 05/14/2013 101-43127-438200
8905 Qtr 1 2013 PW Office 64.14 05/14/2013 101-43127-438200
7,471.19Check Total:
Vendor:1743 CITY OF MONTICELLO Check Sequence: 44 ACH Enabled: False
5/2/13 Wright Cty Recording fee - notary name change A.E. 20.00 05/14/2013 217-41990-431990
5/2/13 utx - (2) meals 1/9/13 Green Expo 32.58 05/14/2013 101-45201-433100
5/2/13 Wright Cty Recorder - Quit Claim Deed;(2) deeds 19.95 05/14/2013 101-41310-431990
72.53Check Total:
Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 45 ACH Enabled: False
002267 Labor - Util 6 - bulk tank filter system 140.00 05/14/2013 101-42200-440500
002267 utx - Materials - Util 6 - bulk tank filter system 119.95 05/14/2013 101-42200-440500
259.95Check Total:
Vendor:1376 MONTICELLO PUBLIC LIBRARY Check Sequence: 46 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
4/1-4/30/13 utx - Program supplies 21.38 05/14/2013 211-45501-421990
4/1-4/30/13 Program supplies 42.90 05/14/2013 211-45501-421990
4/1-4/30/13 Program services 420.00 05/14/2013 211-45501-430150
484.28Check Total:
Vendor:1966 MONTICELLO TIMES Check Sequence: 47 ACH Enabled: False
1156090 ZBGLKE - 6355 & 6335 - 82ns St 4/4; 4/11 207.65 05/14/2013 101-41910-435100
1157485 12C002 - West 7th Street 4/11; 4/18 239.12 05/14/2013 400-43300-459010
1158369 Ordinance 576 4/18 183.13 05/14/2013 101-41910-435100
1159695 12C003 - Project 12C003 4/25 212.43 05/14/2013 602-00000-165010
842.33Check Total:
Vendor:1798 MOORES EXCAVATING INC Check Sequence: 48 ACH Enabled: False
2888 4/24 5 yrds blck dirt, 4/30 6 yrds black dirt 141.08 05/14/2013 101-43120-422500
141.08Check Total:
Vendor:1390 MTI DISTRIBUTING INC Check Sequence: 49 ACH Enabled: False
894821-00 #225 - (1) tire, (1) rim, (1) cap asmy, ect 431.54 05/14/2013 101-45201-422100
894821.01 (1) jack kit, (1) nozzle fan 268.07 05/14/2013 101-45201-422100
699.61Check Total:
Vendor:3363 NORTHERN STATES POWER Check Sequence: 50 ACH Enabled: False
Escrow Refund ZXCELR - Net Escrow Refund 1,110.10 05/14/2013 101-00000-220110
1,110.10Check Total:
Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 51 ACH Enabled: False
3247 TIF Analysis Block 34; EDA mtg presentation 3,040.00 05/14/2013 213-46522-431990
3,040.00Check Total:
Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 52 ACH Enabled: True
20779 City Projects - County - Rural Commercial Tourism 73.50 05/14/2013 101-41910-431990
20779 City Projects - Great River (7th Street) Plat 281.75 05/14/2013 101-41910-431990
20779 City Projects - General 857.63 05/14/2013 101-41910-431990
20780 Kjellberg Mini Storage 191.10 05/14/2013 101-41910-431990
20780 Ryan PUD Amendment 44.10 05/14/2013 101-41910-431990
20780 ZROGOS - Rogosheske Addn Setback Variance 852.90 05/14/2013 101-00000-220110
2,300.98Check Total:
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 53 ACH Enabled: False
103788 (1) bx accordian files 56.24 05/14/2013 101-45201-420990
56.24Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 54 ACH Enabled: True
130502010597 Voice - Wholesale Switching Services 573.61 05/14/2013 655-49860-430910
130502010597 Voice - Wholesale 800 Switched 235.19 05/14/2013 655-49860-430910
130502010597 Voice - Operator Services 167.81 05/14/2013 655-49860-430910
976.61Check Total:
Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 55 ACH Enabled: True
130502008669 Voice - 5/2-6/1/13 A-Links; 4/25/13 Dips 1,487.03 05/14/2013 655-49860-430910
1,487.03Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 56 ACH Enabled: True
010004312315 re-sale 30.60 05/14/2013 226-45127-425410
30.60Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 57 ACH Enabled: False
8398301-IN re-sale 803.70 05/14/2013 609-49750-425300
8398301-IN freight 12.50 05/14/2013 609-49750-433300
816.20Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 58 ACH Enabled: False
2413816 re-sale 6,731.18 05/14/2013 609-49750-425100
2413816 freight 67.07 05/14/2013 609-49750-433300
2413817 re-sale 27.65 05/14/2013 609-49750-425100
2413817 re-sale 85.00 05/14/2013 609-49750-425400
2413817 re-sale 190.02 05/14/2013 609-49750-425300
2413817 freight 3.47 05/14/2013 609-49750-433300
2414425 freight 25.72 05/14/2013 609-49750-433300
2414425 re-sale 1,893.66 05/14/2013 609-49750-425100
2414426 re-sale 1,007.45 05/14/2013 609-49750-425300
2414426 freight 44.49 05/14/2013 609-49750-433300
2416379 frieght 125.08 05/14/2013 609-49750-433300
2416379 re-sale 5,572.00 05/14/2013 609-49750-425300
3503421 frieght -1.39 05/14/2013 609-49750-433300
3503841 Refer to inv 2413816 -93.00 05/14/2013 609-49750-425100
3503841 Refer to inv 2413816 -0.35 05/14/2013 609-49750-433300
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
15,678.05Check Total:
Vendor:1852 POWER & TEL Check Sequence: 59 ACH Enabled: True
5359496-00 utx - (1) panel 12prt patch; (1) box 4 port surface mt 53.75 05/14/2013 656-49877-421990
53.75Check Total:
Vendor:3361 BRYAN RABE Check Sequence: 60 ACH Enabled: True
4/9-4/12/13 Calix Training 4/9-4/12/13 Plymouth 55.60 05/14/2013 655-49870-433100
55.60Check Total:
Vendor:3370 KRIS AND ANDREA ROBAK Check Sequence: 61 ACH Enabled: False
Refund Account Number 001-001067 23.55 05/14/2013 655-00000-115040
23.55Check Total:
Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 62 ACH Enabled: True
A21463 Replace lock on office at Prairie Ctr - keyed to existing key 235.28 05/14/2013 101-42100-431990
A21507 (2) top latch assembly 298.18 05/14/2013 226-45122-440100
533.46Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 63 ACH Enabled: True
5/15/13 Contract 1,593.75 05/14/2013 101-42700-431200
1,593.75Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 64 ACH Enabled: True
4/1-4/29/13 Mileage reimbursement 144.07 05/14/2013 101-42700-433100
144.07Check Total:
Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 65 ACH Enabled: False
W3933704 wedding security - 4/6 & 4/7 S Schmidt R041 179.56 05/14/2013 226-45122-431992
W3941696 wedding security - 4/13 & 4/14 Vogel R2078 179.56 05/14/2013 226-45122-431992
359.12Check Total:
Vendor:1361 SHRED IT USA INC Check Sequence: 66 ACH Enabled: False
9401811283 Shredding service 10.70 05/14/2013 655-49870-431990
9401811928 Shredding service 10.00 05/14/2013 101-43110-431990
9401811929 Shredding service 10.00 05/14/2013 217-41990-431990
9401812041 Shredding service 20.34 05/14/2013 101-41940-431990
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
51.04Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 67 ACH Enabled: False
894103 April 2013 Firehall cleaning 100.00 05/14/2013 101-42200-431100
100.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 68 ACH Enabled: False
1028693 freight 11.04 05/14/2013 609-49750-433300
1028693 re-sale 1,046.14 05/14/2013 609-49750-425100
1028694 re-sale 1,067.00 05/14/2013 609-49750-425300
1028694 freight 22.50 05/14/2013 609-49750-433300
2,146.68Check Total:
Vendor:2967 SUNSET PONDS LLC Check Sequence: 69 ACH Enabled: False
Escrow Refund ZSUNPD - Net Escrow Refund 2,887.00 05/14/2013 101-00000-220110
2,887.00Check Total:
Vendor:1521 CHARLENE THELEN Check Sequence: 70 ACH Enabled: False
4/25/13 4/25 & 4/29 Water Aerobics Instructor sub 50.00 05/14/2013 226-45127-430120
50.00Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 71 ACH Enabled: True
750144 re-sale 132.40 05/14/2013 609-49750-425400
750145 re-sale 27.10 05/14/2013 609-49750-425300
750146 re-sale 14,958.95 05/14/2013 609-49750-425200
750529 re-sale 87.50 05/14/2013 609-49750-425400
750808 re-sale 108.00 05/14/2013 609-49750-425200
15,313.95Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 72 ACH Enabled: False
4/22/13 Deposit Permit #42 - UB Qtr 1 2013 (1/2) 818.81 05/14/2013 602-49490-432200
4/22/13 Deposit Permit #42 - UB Qtr 1 2013 (1/2) 818.80 05/14/2013 601-49440-432200
1,637.61Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 73 ACH Enabled: False
00027200 2012 Reconciliation - R&M Limit Overspend 49,250.38 05/14/2013 602-49480-430800
00027200 2012 Reconciliation - Electric Limit Overspend 16,043.48 05/14/2013 602-49480-430800
00027200 2012 Reconciliation - Polymer Limit Overspend 6,091.76 05/14/2013 602-49480-430800
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
00027200 2012 Reconciliation - Nat Gas Limit Underspend -9,909.49 05/14/2013 602-49480-430800
61,476.13Check Total:
Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 74 ACH Enabled: False
00026600 May 2013 65,988.42 05/14/2013 602-49480-430800
65,988.42Check Total:
Vendor:2325 GREG VEROOTIS Check Sequence: 75 ACH Enabled: False
267 (2) ATI JAFLINE HD 1 3/4" x 20' hose (replacemt on truck) 142.84 05/14/2013 101-42200-422110
142.84Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 76 ACH Enabled: False
1116722 re-sale 294.00 05/14/2013 609-49750-425400
294.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 77 ACH Enabled: True
0076608-IN re-sale 789.00 05/14/2013 609-49750-425100
0076608-IN freight 19.50 05/14/2013 609-49750-433300
808.50Check Total:
Vendor:2533 WELLS FARGO BANK NA Check Sequence: 78 ACH Enabled: False
8186974 Acct HBS000724 1/1-3/31/13 HSA Administratoin 378.75 05/14/2013 101-49240-413500
378.75Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 79 ACH Enabled: False
5966 labor - cleaned contact points on lift station 60.00 05/14/2013 602-49490-431990
5973 12C009 - Well #4 - labor - remove & re-install wiring 90.00 05/14/2013 601-00000-165010
5982 labor - bthrm fan, grounding issues near welder & computer systm 180.00 05/14/2013 101-43127-431990
5982 supplies & inspection fee - (1) ground bar kit, ect 108.58 05/14/2013 101-43127-431990
438.58Check Total:
Vendor:1569 WEST SUBURBAN OFFICIALS ASSOC Check Sequence: 80 ACH Enabled: True
162 (11) hockey games 5/7 - 5/22 (end of season tournament) 814.00 05/14/2013 226-45127-430160
814.00Check Total:
Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 81 ACH Enabled: True
23161 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-service 2,178.25 05/14/2013 213-46522-431990
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
23161 MGFARM - Acquisition & Relocation Serv - Montgomery Frms-expense 111.45 05/14/2013 213-46522-431990
2,289.70Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 82 ACH Enabled: False
453193 freight 2.78 05/14/2013 609-49750-433300
453193 re-sale 472.00 05/14/2013 609-49750-425300
453777 re-sale 1,101.25 05/14/2013 609-49750-425300
453777 freight 16.68 05/14/2013 609-49750-433300
1,592.71Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 83 ACH Enabled: False
10800343443 re-sale 2,394.40 05/14/2013 609-49750-425100
10800343443 re-sale 660.48 05/14/2013 609-49750-425300
10800343443 freight 35.21 05/14/2013 609-49750-433300
3,090.09Check Total:
Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 84 ACH Enabled: False
20501 2205 R155-010-005090 First 1/2 tax amount 2,500.43 05/14/2013 101-41941-437100
20658 248203 MGFARM - R155-010-034130 First 1/2 tax amount 2,236.00 05/14/2013 213-46522-437100
20659 248203 MGFARM - R155-010-034140 First 1/2 tax amount 907.00 05/14/2013 213-46522-437100
20660 248203 MGFARM - R155-010-034150 First 1/2 tax amount 9,990.00 05/14/2013 213-46522-437100
20797 248203 ZCULPS - R155-010-050011 First 1/2 tax amount 1,764.00 05/14/2013 213-46522-437100
20899 248203 R155-010-067010 First 1/2 tax amount 1,404.66 05/14/2013 213-46522-437100
22192 2205 R155-066-000010 First 1/2 tax amount 875.88 05/14/2013 101-41940-437100
22193 2205 R155-066-000020 First 1/2 tax amount 667.06 05/14/2013 101-41940-437100
36308 2205 R213-100-081400 First 1/2 tax amount 3,487.00 05/14/2013 602-49480-437100
66104 2205 R155-176-001020 First 1/2 tax amount 11,868.00 05/14/2013 400-43300-437100
66105 2205 R155-176-002010 (1/2) First 1/2 tax amount 84.99 05/14/2013 601-49440-437100
66105 2205 R155-176-002010 (1/2) First 1/2 tax amount 85.00 05/14/2013 655-49870-437100
67753 248203 R155-171-000060 First 1/2 tax amount 814.00 05/14/2013 213-46301-437100
71298 3475 P155-600-000010 6,518.00 05/14/2013 101-41940-437100
71479 2205 R155-500-142316 4.00 05/14/2013 101-41940-437100
43,206.02Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 85 ACH Enabled: True
May-13 May 2013 95,690.83 05/14/2013 101-42100-430500
95,690.83Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 86 ACH Enabled: True
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
5/7/13 Fines and Fees April 2013 3,404.58 05/14/2013 101-00000-208020
3,404.58Check Total:
Vendor:1581 WRIGHT CO RECORDER Check Sequence: 87 ACH Enabled: False
201300000063 A 1233518 Satisfaction of Mortgage 46.00 05/14/2013 101-41310-435100
201300000063 A 1233519 Release of Mortgage 46.00 05/14/2013 101-41310-435100
201300000063 A 1233520 Release of Mortgage 46.00 05/14/2013 101-41310-435100
201300000063 A 1233521 Subdivision 46.00 05/14/2013 101-41310-435100
184.00Check Total:
Vendor:1579 WRIGHT COUNTY HIGHWAY DEPARTMENT Check Sequence: 88 ACH Enabled: False
7472 (99.40) ton sand/salt mix, (117.80) ton salt 12,754.78 05/14/2013 101-43125-421700
12,754.78Check Total:
Vendor:1580 WRIGHT COUNTY JOURNAL PRESS Check Sequence: 89 ACH Enabled: False
7048603 Spring Wine Sale-Ful 147.60 05/14/2013 609-49754-434990
147.60Check Total:
Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 90 ACH Enabled: True
101009080 State Aid Network - Ph 7 847.50 05/14/2013 101-43111-430300
14944708 ZRCFOS - Second River Crossing Study - traffic study 142.00 05/14/2013 101-43111-430300
149448020 11C005 - Fallon Overpass Prelim Design - proj mgmt/coord 355.00 05/14/2013 400-43300-459010
149458011 10C010 - Greate River Trailways/Trailhead-Ph 1 Feas/Prelim D 3,736.75 05/14/2013 400-43300-459010
14946506 12C003 - WWTF Sludge Dewater Facility & Blower Repl Ph 2 Final D 50,142.40 05/14/2013 602-00000-165010
14946801 12C009 - Well No. 4 Design Ph 1 - design; meetings 1,344.00 05/14/2013 601-00000-165010
56,567.65Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 91 ACH Enabled: False
4/29/13 51-6505907-2 127.07 05/14/2013 101-43140-438100
4/29/13 51-6505908-3 19.16 05/14/2013 101-42500-438100
4/30/13 51-6505916-3 13,841.64 05/14/2013 101-43160-438100
4/30/13 51-6505905-0 6,379.21 05/14/2013 601-49440-438100
5/3/13 51-6505906-1 1,244.60 05/14/2013 602-49490-438100
5/3/13 51-6505914-1 1,134.69 05/14/2013 101-43127-438100
22,746.37Check Total:
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
558,088.30
91
AP-Computer Check Proof List by Vendor (05/08/2013 - 12:59 PM)Page 16
User:
Printed:04/29/2013 - 1:00PM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00206.04.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 1 ACH Enabled: False
1919620 re-sale 676.10 04/29/2013 226-45203-425410
676.10Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 2 ACH Enabled: False
77816900 re-sale 1,454.95 04/29/2013 609-49750-425100
77914600 re-sale 4,076.56 04/29/2013 609-49750-425100
5,531.51Check Total:
Vendor:1067 BERNICK'S Check Sequence: 3 ACH Enabled: False
290084 re-sale 398.00 04/29/2013 226-45203-425410
290089 re-sale 488.00 04/29/2013 226-45127-425410
290090 re-sale 98.40 04/29/2013 609-49750-425500
290090 re-sale 53.60 04/29/2013 609-49750-425400
290091 re-sale 264.65 04/29/2013 609-49750-425200
292585 re-sale 117.60 04/29/2013 609-49750-425400
292586 re-sale 1,124.75 04/29/2013 609-49750-425200
2,545.00Check Total:
Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 4 ACH Enabled: False
9543 re-sale 599.88 04/29/2013 609-49750-425300
599.88Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 5 ACH Enabled: False
1059556 re-sale 84.00 04/29/2013 609-49750-425400
1059556 re-sale 6,726.16 04/29/2013 609-49750-425200
1059564 re-sale 2,467.40 04/29/2013 609-49750-425200
1062800 re-sale 12,444.20 04/29/2013 609-49750-425200
1062822 re-sale 5,739.40 04/29/2013 609-49750-425200
1062822 re-sale 31.00 04/29/2013 609-49750-425400
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
11661 re-sale 49.00 04/29/2013 609-49750-425200
11719 re-sale 828.00 04/29/2013 609-49750-425200
11754 re-sale 112.80 04/29/2013 609-49750-425200
28,481.96Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 6 ACH Enabled: True
696844 re-sale 816.00 04/29/2013 609-49750-425200
697838 re-sale 2,173.30 04/29/2013 609-49750-425200
2,989.30Check Total:
Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 7 ACH Enabled: False
W-736963 re-sale 134.00 04/29/2013 609-49750-425400
134.00Check Total:
Vendor:3036 KEN FAULTERSAC Check Sequence: 8 ACH Enabled: False
Refund FiberNet Motnicello acct # 69128 (replaces ck #109003 8/28/12) 8.79 04/29/2013 655-00000-115040
8.79Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 9 ACH Enabled: False
151387 re-sale 824.00 04/29/2013 609-49750-425300
151387 freight 20.25 04/29/2013 609-49750-433300
844.25Check Total:
Vendor:3356 INDIAN ISLAND WINERY Check Sequence: 10 ACH Enabled: False
1435 re-sale 361.44 04/29/2013 609-49750-425300
361.44Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 11 ACH Enabled: False
1546896 re-sale 2,537.30 04/29/2013 609-49750-425100
1546896 re-sale 29.20 04/29/2013 609-49750-433300
1546897 freight 115.40 04/29/2013 609-49750-433300
1546897 re-sale 4,832.35 04/29/2013 609-49750-425300
1547592 re-sale 1,299.32 04/29/2013 609-49750-425100
1547592 freight 15.14 04/29/2013 609-49750-433300
1547593 re-sale 2,974.99 04/29/2013 609-49750-425300
1547593 freight 84.80 04/29/2013 609-49750-433300
1547594 re-sale 26.00 04/29/2013 609-49750-425200
1550404 re-sale 2,620.00 04/29/2013 609-49750-425100
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1550404 freight 27.80 04/29/2013 609-49750-433300
1550405 freight 12.51 04/29/2013 609-49750-433300
1550405 re-sale 400.30 04/29/2013 609-49750-425300
1550406 re-sale 192.80 04/29/2013 609-49750-425200
1552249 freight 43.09 04/29/2013 609-49750-433300
1552249 re-sale 2,893.25 04/29/2013 609-49750-425100
1552250 re-sale 486.50 04/29/2013 609-49750-425300
1552250 freight 16.68 04/29/2013 609-49750-433300
1552956 re-sale 2,485.84 04/29/2013 609-49750-425100
1552956 freight 27.09 04/29/2013 609-49750-433300
1552957 re-sale 1,567.70 04/29/2013 609-49750-425300
1552957 re-sale 76.34 04/29/2013 609-49750-425400
1552957 freight 44.48 04/29/2013 609-49750-433300
1552958 re-sale 104.95 04/29/2013 609-49750-425200
1556389 re-sale 134.00 04/29/2013 609-49750-425100
1556389 freight 1.39 04/29/2013 609-49750-433300
1556390 freight 33.36 04/29/2013 609-49750-433300
1556390 re-sale 3,048.80 04/29/2013 609-49750-425100
1556391 freight 5.56 04/29/2013 609-49750-433300
1556391 re-sale 176.70 04/29/2013 609-49750-425300
573510 -11.73 04/29/2013 609-49750-425300
573511 -11.73 04/29/2013 609-49750-425300
573512 -46.90 04/29/2013 609-49750-425300
573513 -23.46 04/29/2013 609-49750-425300
573514 Refer to invoice 1546896 -223.50 04/29/2013 609-49750-425100
573514 Refer to invoice 1546896 -1.39 04/29/2013 609-49750-433300
573895 Refer to invoice 1547593 -1.39 04/29/2013 609-49750-433300
573895 Refer to invoice 1547593 -35.85 04/29/2013 609-49750-425300
25,957.69Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 12 ACH Enabled: True
151359 re-sale 856.12 04/29/2013 609-49750-425500
151359 re-sale 521.56 04/29/2013 609-49750-425400
1,377.68Check Total:
Vendor:1308 MARCO INC Check Sequence: 13 ACH Enabled: False
226423226 4/10 - 5/10/13 5,467.44 04/29/2013 101-41940-431900
5,467.44Check Total:
Vendor:3355 JACKIE MAURER Check Sequence: 14 ACH Enabled: False
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
1000 (22) headbands 132.00 04/29/2013 226-45127-425490
132.00Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 15 ACH Enabled: False
Apr - 13 April 2013 911 Wright Co 955.88 04/29/2013 655-00000-208170
Mar - 13 March 2013 911 Wright Co 948.52 04/29/2013 655-00000-208170
1,904.40Check Total:
Vendor:3117 MINNESOTA HOUSING FINANCE AGENCY Check Sequence: 16 ACH Enabled: False
NSP Loan 9231 Swallow Circle - NSP loan early payoff 10,000.00 04/29/2013 214-00000-222200
10,000.00Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 17 ACH Enabled: True
010004311614 re-sale 30.60 04/29/2013 226-45127-425410
30.60Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 18 ACH Enabled: False
8396092-IN re-sale 1,283.78 04/29/2013 609-49750-425300
8396092-IN freight 18.75 04/29/2013 609-49750-433300
1,302.53Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 19 ACH Enabled: False
2406790 re-sale 2,533.57 04/29/2013 609-49750-425100
2406790 freight 36.50 04/29/2013 609-49750-433300
2406791 re-sale 553.90 04/29/2013 609-49750-425300
2406791 re-sale 44.35 04/29/2013 609-49750-425200
2406791 freight 15.29 04/29/2013 609-49750-433300
2407237 re-sale 721.14 04/29/2013 609-49750-425100
2407237 freight 9.73 04/29/2013 609-49750-433300
2407238 re-sale 2,116.84 04/29/2013 609-49750-425300
2407238 freight 50.04 04/29/2013 609-49750-433300
2409068 re-sale 1,917.00 04/29/2013 609-49750-425100
2409068 freight 37.99 04/29/2013 609-49750-433300
2409069 freight 19.92 04/29/2013 609-49750-433300
2409069 re-sale 1,277.31 04/29/2013 609-49750-425300
2410255 re-sale 7,355.26 04/29/2013 609-49750-425100
2410255 freight 104.25 04/29/2013 609-49750-433300
2410256 freight 100.08 04/29/2013 609-49750-433300
2410256 re-sale 2,800.00 04/29/2013 609-49750-425300
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
2410810 re-sale 5,656.07 04/29/2013 609-49750-425100
2410810 freight 72.28 04/29/2013 609-49750-433300
2410811 freight 29.88 04/29/2013 609-49750-433300
2410811 re-sale 1,139.30 04/29/2013 609-49750-425300
2412947 freight 4.17 04/29/2013 609-49750-433300
3502787 Refer to inv 0294400 -9.79 04/29/2013 609-49750-425100
3502788 Refer to inv 2349268 -7.32 04/29/2013 609-49750-425100
3502789 Refer to inv 2357245 -93.99 04/29/2013 609-49750-425100
3502789 Refer to inv 2357245 -1.39 04/29/2013 609-49750-433300
3502790 Refer to inv 2386868 -11.42 04/29/2013 609-49750-425100
3502791 Refer to inv 2395263 -12.41 04/29/2013 609-49750-425300
3502792 Refer to inv 2396947 -24.84 04/29/2013 609-49750-425300
26,433.71Check Total:
Vendor:2602 RFD TV Check Sequence: 20 ACH Enabled: False
1913-1251 RFD TV March 2013 34.70 04/29/2013 655-49860-430920
34.70Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 21 ACH Enabled: False
1023782 freight 25.42 04/29/2013 609-49750-433300
1023782 re-sale 1,129.61 04/29/2013 609-49750-425100
1023783 re-sale 40.12 04/29/2013 609-49750-425400
1023783 freight 1.25 04/29/2013 609-49750-433300
1023784 freight 35.92 04/29/2013 609-49750-433300
1023784 re-sale 2,477.15 04/29/2013 609-49750-425300
1026149 re-sale 208.00 04/29/2013 609-49750-425300
1026149 freight 2.50 04/29/2013 609-49750-433300
1026150 freight 3.75 04/29/2013 609-49750-433300
1026150 re-sale 360.00 04/29/2013 609-49750-425300
4,283.72Check Total:
Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 22 ACH Enabled: False
2031591 (1) 250/case 12-16G canliner 24x32 31.37 04/29/2013 609-49754-421100
2031591 (4) bales assorted bags 123.07 04/29/2013 609-49754-421990
154.44Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 23 ACH Enabled: True
747578 re-sale 47.15 04/29/2013 609-49750-425400
747579 re-sale 54.20 04/29/2013 609-49750-425300
747580 re-sale 10,185.90 04/29/2013 609-49750-425200
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
748737 re-sale 17.65 04/29/2013 609-49750-425400
748738 re-sale 64.50 04/29/2013 609-49750-425200
748739 re-sale 20,495.70 04/29/2013 609-49750-425200
30,865.10Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 24 ACH Enabled: False
1111415 re-sale 187.00 04/29/2013 609-49750-425400
1111580 re-sale 224.50 04/29/2013 609-49750-425400
411.50Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 25 ACH Enabled: True
0075677-IN re-sale 1,344.00 04/29/2013 609-49750-425300
0075677-IN re-sale 226.00 04/29/2013 609-49750-425100
0075677-IN freight 27.00 04/29/2013 609-49750-433300
1,597.00Check Total:
Vendor:3357 VUBIQUITY Check Sequence: 26 ACH Enabled: False
Feb-13 PPV and VOD February 2013 1,077.83 04/29/2013 655-49860-430920
1,077.83Check Total:
Vendor:3357 VUBIQUITY Check Sequence: 27 ACH Enabled: False
Mar-13 PPV and VOD March 2013 989.50 04/29/2013 655-49860-430920
989.50Check Total:
Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 28 ACH Enabled: False
13099-46519 3/10-4/9/13 Usage charges - Intrastate 46.52 04/29/2013 655-49860-430910
46.52Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 29 ACH Enabled: False
451898 re-sale 2,344.00 04/29/2013 609-49750-425300
451898 freight 36.14 04/29/2013 609-49750-433300
2,380.14Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 30 ACH Enabled: False
1080028855 re-sale 1,965.08 04/29/2013 609-49750-425100
1080028855 re-sale 714.00 04/29/2013 609-49750-425300
1080028855 freight 42.63 04/29/2013 609-49750-433300
1080031679 re-sale 336.57 04/29/2013 609-49750-425100
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
1080031679 re-sale 260.00 04/29/2013 609-49750-425300
1080031679 freight 12.51 04/29/2013 609-49750-433300
2080004198 re-sale - net purchase/credit -135.68 04/29/2013 609-49750-425100
2080004199 re-sale - net purchase/credit -94.77 04/29/2013 609-49750-425100
3,100.34Check Total:
Vendor:2573 WOODLAND HILL VINEYARDS LLC Check Sequence: 31 ACH Enabled: False
1395 re-sale 153.00 04/29/2013 609-49750-425300
153.00Check Total:
Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 32 ACH Enabled: True
493-1011 World Fishing March 2013 38.68 04/29/2013 655-49860-430920
38.68Check Total:
Vendor:1585 XCEL ENERGY Check Sequence: 33 ACH Enabled: False
4/17/13 51-6505909-4 174.17 04/29/2013 217-41990-438100
4/17/13 MGFARM - 51-0517384-8 14.08 04/29/2013 213-46522-438100
4/18/13 MGFARM - 51-0517365-5 142.94 04/29/2013 213-46522-438100
4/18/13 51-6505912-9 69.25 04/29/2013 101-42700-438100
4/18/13 51-9069641-8 2,094.16 04/29/2013 655-49870-438100
4/18/13 MGFARM - 51-0623082-8 17.07 04/29/2013 213-46522-438100
4/18/13 MGFARM - 51-0592578-0 17.07 04/29/2013 213-46522-438100
4/18/13 51-6505907-2 56.03 04/29/2013 101-43140-438100
4/19/13 MGFARM - 51-0798481-0 67.17 04/29/2013 213-46522-438100
4/19/13 51-9348896-7 266.70 04/29/2013 101-41940-438100
4/19/13 51-0238874-9 78.36 04/29/2013 101-43160-438100
4/19/13 51-0238890-9 86.65 04/29/2013 101-43160-438100
4/19/13 51-7780310-4 67.74 04/29/2013 101-41940-438100
4/22/13 51-4271112-2 826.93 04/29/2013 211-45501-438100
4/22/13 51-6505910-7 1,947.12 04/29/2013 609-49754-438100
4/22/13 51-6505911-8 1,782.74 04/29/2013 101-41940-438100
4/22/13 51-6505911-8 7,742.18 04/29/2013 226-45122-438100
4/22/13 51-6505911-8 458.42 04/29/2013 101-45175-438100
4/22/13 51-6505911-8 203.74 04/29/2013 101-42800-438100
4/22/13 51-6505913-0 511.18 04/29/2013 101-42200-438100
4/22/13 51-9391437-3 423.16 04/29/2013 101-41941-438100
17,046.86Check Total:
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
176,957.61
33
AP-Computer Check Proof List by Vendor (04/29/2013 - 1:00 PM)Page 8
User:
Printed:04/22/2013 - 10:29AM
Ann.Zimmerman
Computer Check Proof List by Vendor
Accounts Payable
Batch:00205.04.2013
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3350 BILL POWERS Check Sequence: 1 ACH Enabled: False
Relocate Clms MGFARM - BL Used Bikes and Boards - inv #5 - move estimate 125.00 04/22/2013 213-46522-443990
Relocate Clms MGFARM - Good Clean Fun Tattoos - inv #6 - move estimate 125.00 04/22/2013 213-46522-443990
250.00Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 2 ACH Enabled: False
Permit #42 Dep Increase in Permit #42 continuous deposit (1/2) 250.00 04/22/2013 601-00000-155010
Permit #42 Dep Increase in Permit #42 continuous deposit (1/2) 250.00 04/22/2013 602-00000-155010
500.00Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 3 ACH Enabled: False
4/13/13 Dep Permit #42 - 4/13/13 April FNM bill mailing 558.26 04/22/2013 655-49870-432200
558.26Check Total:
Total for Check Run:
Total of Number of Checks:
1,308.26
3
AP-Computer Check Proof List by Vendor (04/22/2013 - 10:29 AM)Page 1
CityCouncilAgenda:05/13/13
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Lacey Deppa Guest Service MCC 4/22/13 PT
Mitchell Brady Life Guard MCC 4/26/13 PT
Jon Hirschey Seasonal Streets Worker Streets 4/29/13 Seasonal
Scott Iano Seasonal Parks Worker Parks 4/29/13 Seasonal
Alexander Krueger Climbing Wall Attendant MCC 4/29/13 PT
Clarance Maanum Seasonal Parks Worker Parks 5/6/13 Seasonal
Chad Gandel Seasonal Water Worker Water 5/6/13 Seasonal
Charles DeGrio Seasonal Parks Worker Parks 5/6/13 Seasonal
Jessica Gordon Friendship Island Asst.MCC 5/13/13 PT
Noah Haaland Friendship Island Asst.MCC 5/13/13 PT
Name Reason Department Last Day Class
Ben Schacht Voluntary MCC 12/29/12 PT
Alesha Burgraff Voluntary MCC 4/8/13 PT
Michael McConnon Involuntary MCC 4/24/13 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
Book1: 5/7/2013
CityCouncilAgenda:05/13/13
1
5C.ConsiderationofadoptingResolution#2013-035acceptingcontributionsforthe
MonticelloFireDepartmentfromMonticelloLionsClub(Riverfest)andXcel
Energy (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloFireDepartmentreceivedtwodonationsfromlocalorganizations.Xcel
EnergyofMonticellodonatedaSolaris4gasinstrument,calibrationdockingstationand
sensorwithavalueof$2,000.Thisequipmentisforemergencyfirefightinguse.
MonticelloLionsClubdonated$250onbehalfoftheRiverfestCommitteetobeusefor
fireequipment.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Approvethecontributionsandauthorizeuseoffundsasspecified.
2.Donotapprovethecontributionsandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2013-035
CityofMonticello
RESOLUTIONNO.2013-035
APPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITYDESCRIPTIONVALUE
MonticelloLionsClub-RiverfestCash$250
XcelEnergy,MonticelloIn-kind$2000
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITYRECIPIENTPURPOSE
MonticelloLionsClub-RiverfestMonticelloFireDeptFireequipment
XcelEnergy,MonticelloMonticelloFireDeptSolaris4gasinstrument&
accessories
AdoptedbytheCityCouncilofMonticellothis13thdayofMay,2013.
CITYOFMONTICELLO
______________________________
ClintHerbst,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CouncilAgenda:05/13/13
1
5D.Considerationofapprovingannualliquorlicenserenewalsfor2013-2014,
contingentuponpaymentoffeesandcompletionofrequiredforms (CS)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoapprovetheliquorlicenserenewalsfor2013-2014aslisted
below,contingentuponthebusinessescompletingtherenewalprocessandpayingthe
licensefees.Thebusinesseslistedarethecurrentlicenseholdersonrecordanditis
assumedtheywillrenew.Ifabusinesshaschangedtheirnameorownership,theywould
needtocompleteanewlicenseapplicationandbackgroundcheckinadditionto
completingtherenewalforms.
Billingswerepreparedandmailingssenttotheliquorlicenseholdersafewweeksago.
Aletterwasenclosedwitheachinvoiceexplainingthedocumentsthatareneededfor
processingtherenewalandinvitingthemtocontactstaffwithanyquestions.Thedue
datefortherenewalsisJune3rd,whichgivestheCityamonthforprocessingbeforethe
newlicensingperiodstartsonJuly1st.Whentheinvoicesandpaperworkarereturned,
staffreviewseachrenewalandensuresthatpaperworkiscompletedincompliancewith
StateAlcohol&Gamblingrulesandstatelaws.RenewalformsaresenttotheCounty
Sheriffforverificationandsignature.ThecompletedrenewalsaresenttotheState
Alcohol&GamblingDivisionfortheirstampofapproval,whichallowsthelicense
holderstopurchasealcoholicbeveragesfromapprovedwholesalers.TheCityis
responsibleforissuingtheannuallicensesandsendingthemtothelicensedpremises,
wheretheyaretobedisplayedonsite.
Thefollowinglicensesaresubmittedforapproval:
Liquor-On-Sale(fee$3,750)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp)
3.BuffaloWildWingsGrill&Bar(BlazinWingsInc)
4.CapitanPanchoVilla(ICEnterprisesLLC)
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc)
6.CornerstoneCafé&CateringCompany
7.Hawk’sSportsBar&Grill
8.MonticelloCountryClubInc
9.MonticelloLiquors,Inc
10.RanchoGrandeMexicanRestaurantInc.#2
11.RiverCityExtreme(RiverCityLanesAcquisitionGroup,Inc)
12.TheStationBar&Grill(TDDCLLC)
Liquor–On-Sale,Sunday(fee$200)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp)
3.BuffaloWildWingsGrill&Bar(BlazinWingsInc)
4.CapitanPanchoVilla(ICEnterprisesLLC)
CouncilAgenda:05/13/13
2
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc)
6.CornerstoneCafé&CateringCompany
7.Hawk’sSportsBar&Grill
8.MonticelloCountryClubInc
9.MonticelloLiquors,Inc
10.RanchoGrandeMexicanRestaurantInc.#2
11.RiverCityExtreme(RiverCityLanesAcquisitionGroup,Inc)
12.TheStationBar&Grill(TDDCLLC)
13.AmericanLegionClub#260
14.VFW#8731(ClubDorchester)
15.BluestoneGrille(PaulyCompanies,Inc)
Liquor-Club(fee-setbystatutebasedonmembership)
1.AmericanLegion#260-$500
2.VFW#8731(ClubDorchester)-$500
Liquor-Wine/StrongBeerCombination($1,200)
1.BluestoneGrille(PaulyCompanies,Inc)
3.2%Beer-On-Sale(fee$275)
1.BluestoneGrille(PaulyCompanies,Inc)
2.ChinaBuffet(Lin,Chuan)
3.CityofMonticello/MonticelloCommunityCenter(Concessionsat
Ballfields)
3.2%Beer-Off-Sale(fee$100)
1.CubFoods(Monticello1998LLC)
2.KwikTripInc(#345)
3.SuperAmerica#4479(NorthernTierRetailLLC)
4.TargetCorporation(StoreT-2180)
5.Wal-MartStoresInc(Supercenter#3624)
A1.BudgetImpact:Thelicensefeesestablishedfortheannualrenewalsare
intendedtocoverthecostsoftherenewalprocessing.
A2.StaffWorkloadImpact:Citystaffpreparesandmailsthebillings,handlesthe
renewalpaperworkandpayments,andthenissuesthelicensesafterallstepsare
completed.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethelicenserenewalsfor2013-2014effectiveJuly1,2013to
June30,2014,contingentuponapplicantsprovidingthecompletedrenewalform,
applicationforliquorlicense,insuranceinformation,andpaymentofliquor
licensefees.
CouncilAgenda:05/13/13
3
2.Motiontodenyallorselectedlicenserenewalsatthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.Citystaffconsidersallofthesebusinesseseligiblefor
renewaloftheirlicenses.
WrightCountyPublicHealthrecentlyconductedalcoholcompliancechecksofour
licensedbusinessesandtwobusinessesfailedthechecks.Thebusinessesthatfailedwill
befined$750accordingtoCityResolution#2005-3andinvoiceshavebeenprocessed.
Failureofcompliancechecksdonotnecessarilyimpacttherenewalprocessunless
Councilshouldwishtoconsidersuspendingorrevokingliquorlicensesforthose
businesses,whichwouldrequireahearingprocess.
D.SUPPORTINGDATA:
Copiesofrenewalformssenttobusinesses
CopyofResolution#2005-3
CityCouncilAgenda:05/13/13
1
5E.Considerationofapprovinganapplicationforatemporaryon-saleliquorlicensefor
HiWayLiquorsforJuly13,2013forRiverfest (CS)
A.REFERENCEANDBACKGROUND:
HiWayLiquorsisrequestingapprovalofanapplicationfora1-daytemporaryon-sale
liquorlicenseforJuly13,2013aspartofRiverfest.Theywillbesettingupabeerwagon
intheliquorstoreparkinglotforbeertasting.Sincethisisconductedoutsideofthe
store,theywouldneedatemporaryliquorlicense.
TheCityofMonticellowillprovideacertificateofliquorliabilityinsuranceforthis
event.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:MinimalstafftimetosendapplicationstoStateAlcohol
andGamblingDivisionforapprovalandsignatures.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheapplicationforatemporaryliquorlicenseforHighway
LiquorsonJuly13,2013attheliquorstoreparkinglot,contingentonproviding
thenecessaryliquorliabilityinsurancecertificate.
2.Donotapprovetheapplicationforatemporaryliquorlicense.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1forapprovaloftheapplication.
D.SUPPORTINGDATA:
Applicationfortemporaryliquorlicense
City CouncilAgenda:05/13/13
1
5F.ConsiderationofapprovingafinancialcontributiontotheI-94Coalition (JO)
A.REFERENCEANDBACKGROUND:
RepresentativesfromtheI-94Coalitionwillbepresentattheannouncementssectionof
themeetingtodiscussthepurposeoftheirorganization,itsfundingneedsandwillbe
identifyingprogressmadeinraisingawarenessandobtainingstatefundingof
improvementstoI-94.Asyoumayknow,afewweeksago,MayorHerbstaccompanied
membersoftheCoalitioninprovidingtestimonyinsupportofabillsponsoredby
SenatorMaryKiffmeyer.
Aspartoftonight’spresentation,CityCouncilwillbeaskedtoconsidermakinga
financialcontributiontotheI-94WestCorridorCoalitionintheamountof$6,379.As
yourecall,theCityCouncildiscussedthismattersomemonthsagoandtooknoactionfor
oragainstfundingCityparticipationinthecoalition.Duringthediscussionaconcern
wasexpressedthatitmaynotbepossibletoaddlanesadjacenttotheroadsurface
experimentfacilityjusteastofMonticello.ThisquestionandothersthattheCity
Councilmighthavewillbeaddressedatthemeeting.
SteveBot,SaintMichaelcityadministrator,hasbeenleadingthechargeoftheCoalition
andwillbepresentwithotherstoreviewrecentcoalitionactivitiesandsuccesses.In
advanceofhispresentationheprovidedmewiththefollowinginformation:
“Inthepast,withsubstantialcontributionsfrombusinesses,cities,county,
andthechamber,theI-94Coalitionhasmadeprogress.Botprovidedme
withalistoffundingsourcessince2010whichisprovidedassupporting
data.Withourheightenedawarenessandrecentsuccessfulefforts,we’ve
receivedmoneyfromthememberCitiesofRogers,Otsego,Albertville,
andSt.MichaelinadditiontoWrightCounty.Therehavebeensome
businessandchamberdonationsbutthisareaisournextpushfocusfor
funding.
TheI-94Coalitionexpenditurescontinuetobefocusedastheyhavebeen
inthepastonbrochures,flyers,posterboards,etcandanythingthat
we’veseenasneedstohelppromoteandsupportourcausewithMnDot,
andStateandFederallegislatures.Botaddedthattheyhavehireda
projectmanager,CarlKuhl,tohelprunthecoalitionastheChamberno
longercanlegallybetheonerunningitbutcontinuestosupportit.Bot
saidthattheCoalitionhasfundedCarl’sservicesthroughtheendofthe
sessionaswecontinuetobepleasedwiththeprogressourpushishaving
butneedstocontinue.”
ItalmostgoeswithoutsayingthatMonticellohasanimportantstakeinthismatteras
bothresidentsandbusinesscitizenswouldbenefitgreatlythoughtheaddingofadditional
lanesonI-94.BoththeTransportationAdvisoryCommitteeandtheIndustrialand
City CouncilAgenda:05/13/13
2
EconomicDevelopmentCommitteerecommendedthattheCitymakeafinancial
contributiontothiseffortandbecomepartoftheteamthatispushingforimprovements.
AsnotedtoyouinBruceWestby’sreportprovidedattheMarch11 th Councilmeeting,
supportingthecoalitionwillprovidedirectbenefittoMonticelloby:
Encouragingandsupportingexistingandfuturecommercial,industrialand
residentialdevelopment.
SupportingtheBertramChainofLakesRegionalParkandpotentialMYSA
facility.
Supportinglocal,regionalandstatewiderecreationalandhospitalityindustries.
Allowingthecitytohaveavoiceandvotewithinthecoalition.
Betterallowingthecitytosecureexternalfundingfortransportationprojectsby
demonstratingincreasedregionalbenefits,whichtypicallyresultsinhigher
projectrankingsthatareusedtoawardfunding.
A1.BudgetImpact:TheI-94Coalitionwillsoonbemailinginvoicestolocal
governmentsalongtheI-94westcorridoraskingthemtocommittobecoming
financialstakeholdersinthecoalition.Thecurrentmembershiprateis$0.50per
capita.BasedonMonticello’s2010censuspopulationof12,759thiswould
amounttoacontributionof$6,379.50.Althoughnotspecificallybudgeted,
WayneObergrecommendsthatthefundsbedrawnfromengineeringservicesline
item.
A2.StaffWorkloadImpact:UnlessCouncildirectsotherwise,Citystaffwill
continuetorepresentthecitybyattendingallregularly-scheduledcoalition
meetings,plusothermeetingsasdeemednecessary.
B.ALTERNATIVEACTIONS:
1.Motionapprovingacontributionof.50percapitaor$6,379.50totheI-94
Coalitiontobeusedforthepurposeofraisingawarenessoftheneedforthe
developmentofexpansionlanestoI-94andforsolicitingstateandfederalfunds
necessaryforthelaneexpansion.
2.Motiontodenysaidrequestforfunding.
3.Motiontotable.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.Theresidentsandbusinessesthatresidewithin
MonticellohavemuchtogainfromexpansionofI-94tosixlanes.AsnotedbytheIEDC
andTransportationAdvisoryCommittee,theeconomichealthandviabilityofour
communitydependsonafreeflowingI-94.Therefore,itwouldmakesensethattheCity
City CouncilAgenda:05/13/13
3
shouldbepartoftheI-94teamthatisengagedinthiseffortandprovidefinancialsupport
accordingly.
D.SUPPORTINGDATA:
InformationaboutI-94Coalitioninvolvement
UpdateonI-94WestCorridorCoalition-March11,2013staffreportandminutes
City Council Agenda: 3/11/13
1
8. Council Update: I-94 West Corridor Coalition (BW)
A. REFERENCE AND BACKGROUND:
The I-94 West Corridor Coalition is a coalition comprised of members representing local
governments, private businesses, and chambers of commerce along the I-94 west corridor from
Maple Grove to points west of Monticello to provide support for the expansion of this corridor.
The I-94 West Corridor Coalition last met on Tuesday, March 5th. During that meeting
officers were elected. Steve Bot, Saint Michael’s City Administrator, was voted chair of
the coalition, and Adam Nafstad, Albertville’s City Administrator, was voted vice-chair.
Rhonda Baack, president of the I-94 West Chamber of Commerce, was voted secretary
and treasurer of the coalition. The coalition also voted to retain the services of the
Connolly Kuhl Group to assist with marketing the coalition to help increase membership.
At this time Council is not being requested to take action on this item. Council will soon
be asked, however, to consider approving a contribution to allow the city to become a
financial stakeholder in the coalition. At that time, Rhonda Baack plans to attend to
provide Council with more information on the recent efforts and progress being made by
the coalition.
An example of the recent progress made by the coalition includes their recent trip to this
year’s Transportation Day at the Capital where coalition members were able to discuss
their concerns regarding the heavy congestion on the I-94 west corridor with various law
makers. These and other discussions led to two key pieces of legislation being formally
introduced in the House and the Senate including Senate File 426, which would
appropriate $100,000,000 for constructing additional general purpose lanes on I-94
between the cities of Rogers and Monticello, and House File 1292 which would add a
project for constructing another travel lane to I-94 between the TH 101 interchange in
Rogers and the TH 241 interchange in Saint Michael to the next regular update to the
statewide transportation improvement program, meaning the project would be scheduled
for construction within the next 5 years. Senator Mary Kiffmeyer also informed the
coalition that she plans to introduce a senate companion to HF 1292. Then during the
hearings for these bills, members of the I-94 West Corridor Coalition plan to attend the
hearings to testify in support of these bills.
Supporting the coalition will provide direct benefit to Monticello by:
Encouraging and supporting existing and future commercial, industrial and
residential development.
Supporting the Bertram Chain of Lakes Regional Park and potential MYSA
facility.
Supporting local, regional and statewide recreational and hospitality industries.
Allowing the city to have a voice and vote within the coalition.
Better allowing the city to secure external funding for transportation projects by
demonstrating increased regional benefits, which typically results in higher
project rankings that are used to award funding.
City Council Agenda: 3/11/13
2
The City Council was previously asked to contribute to the I-94 West Corridor Coalition on
September 22, 2008. At the time the majority of the Council felt that the cost would outweigh
the benefit, and that since this wasn’t a budgeted expense, and because Mn/DOT had no money
to construct additional lanes anyway, a financial contribution could not be supported at the time
but could be reconsidered at a later date as conditions changed. See attached meeting minute
excerpt.
Though the city is not currently a financial stakeholder in the coalition, the City Engineer is
currently a sitting member on the coalition’s Board of Directors. This is because Monticello has
supported the coalition in the past through financial commitments via the EDA, by helping to
spread the word about the coalition to local businesses, boards and commissions, and by voicing
our support for future mobility improvements along the I-94 west corridor by supporting
“approach C” during Mn/DOT’s recent MnSHIP plan update process.
As was noted earlier, many external transportation improvement funding sources rank
projects providing regional benefits higher than projects providing only local benefits.
The City will therefore be better equipped to secure such external funding by supporting
and working collaboratively with groups such as the I-94 West Corridor Coalition, the
Central Minnesota Transportation Alliance, and the Monticello / Big Lake Joint
Transportation Committee.
Council should also be aware that Congresswoman Michele Bachmann plans to hold a
transportation press conference at 10 am (time is still tentative) on March 18th in the state
office building in downtown Saint Paul. The purpose of the press conference is to voice
her support for the expansion of the I-94 west and highway 10 corridors, although as
staff understands it her primary focus is on the I-94 west corridor expansion.
A1. Budget Impact: The I-94 West Corridor Coalition will soon be mailing invoices
to local governments along the I-94 west corridor asking them to commit to
becoming financial stakeholders in the coalition. The current membership rate is
$0.50 per capita. Based on Monticello’s 2010 census population of 12,759 this
would amount to a contribution of $6,379.50.
A2. Staff Workload Impact: Unless Council directs otherwise, City staff will
continue to represent the city by attending all regularly scheduled coalition
meetings, plus other meetings as deemed necessary.
B. ALTERNATIVE ACTIONS:
As was previously noted, no action is being requested at this time. However, in the near
future Council will be asked to consider becoming a financial stakeholder in the I-94
West Corridor Coalition. In addition, the adoption of one or more resolutions supporting
key legislation related to the expansion of this corridor may be requested.
City Council Agenda: 3/11/13
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C. STAFF RECOMMENDATION:
Staff recommends that one or more Council members strive to attend Congresswoman
Bachmann’s press conference on the morning of March 18th to support her continued
efforts to secure support and funding for the expansion of the I-94 west corridor. Many
members of the I-94 West Corridor Coalition will be present, as will numerous others
who support expansion of the corridor.
D. SUPPORTING DATA:
September 22, 2008 City Council meeting minute excerpt (p. 6)
CityCouncilAgenda:05/13/13
1
5G.ConsiderationofadoptingResolution#2013-036approvingassessmentandwaiver
ofirregularityandappealagreementsforRVCenterandGenungpropertiesfor
ElmStreetpavingimprovements (WO)
A.REFERENCEANDBACKGROUND:
Twopropertyownersadjacenttoornearthe7th Streetextensionprojectrequestedthe
citytoconsiderimprovementstoElmStreetthatwouldprovidebenefittotheirproperty.
The$44,000estimatedpricetagforimprovingElmStreettoruralroadspecificationwill
besharedbythreeparties:RVCenter,Genung’s,andRiverWoodBank.RVCenterand
theGenunghouseholdwillsplitequallythe$22,000forthewestsideofElmStreet.Both
RVMonticelloandGenunghavesignedwaiverofappealagreementsfortheassessments
associatedwiththeimprovement.Theassessmentwillbefor10yearsat4.75%interest.
Thefirstyearoftheassessmentswouldstartin2014payableyear.
RiverWoodBankwillassumetheentire$22,000fortheeastsidethestreet.TheElm
Streetimprovementswillbemadeaspartofamuchlarger7th Streetextension
developmentagreement,whichwillrequireseparateCouncilapproval(item#8).
A1.BudgetImpact:The$44,000addendumtothe7th Streetextensionprojectwill
beprovidedbythegeneralcapitalprojectsandstreetreconstructionfunds.
A2.StaffWorkloadImpact:Stafftimeforpreparingassessmentdocuments
(waiversofappeals,assessmentnotices,etc.)willbeminimizedbyincluding
theseitemswiththosegeneratedbyotherprojects.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveResolution#2013-036approvingassessmentandwaiverof
irregularityandappealagreementsforRVCenterandGenungpropertiesforElm
Streetpavingimprovements.
2.MotiontodenyadoptionofResolution#2013-036atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
A-Resolution#2013-036
B-CopyofsignedAgreementsofAssessmentandWaiverofIrregularityandAppealfor
RVCenterandGenungpropertyowners
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-036
APPROVINGAGREEMENTSOFASSESSMENTANDWAIVEROFIRREGULARITY
ANDAPPEALWITHBRUCEANDDENISEMEDLOCKANDMICHAELAND
PATRICIAGALANTE(PID155-500-104200)ANDWITHTIMOTHYANDJOYCE
GENUNG(PID155-500-104100)FORELMSTREETPAVINGIMPROVEMENTS,
ASSOCIATEDWITHWEST7TH STREETEXTENSIONIMPROVEMENTS,
CITYPROJECTNO.12C002
WHEREAS,theMonticelloCityCouncil,atapublichearingheldonApril22,2013,reviewed
theFeasibilityReportfortheWest7th StreetExtensionImprovements,CityProjectNo.12C002,
includingaproposalforthemakingofimprovementstoasectionofElmStreetsouthof7th
StreettotheI-94terminus,consistingofpavinga24footwideruralsection;and
WHEREAS,theMonticelloCityCouncilorderedimprovementsforElmStreetpavingtobebid
asanalternatetotheWest7th StreetExtensionImprovements,CityProjectNo.12C002;and
WHEREAS,theCityiswillingtoenterintoanassessmentagreementwithbenefittingproperty
ownersoveraperiodoften(10)yearsataninterestrateof4.75%,withtheintentofcollecting
reimbursementonthepavingimprovementsasprovidedinAgreementsofAssessmentand
WaiverofIrregularityandAppeal;and
WHEREAS,asignedAgreement(Attachment“A”)hasbeenreceivedfromBruceL.andDenise
M.MedlockandMichaelA.andPatriciaL.Galante,ownersofbenefittingpropertyidentifiedas
PID155-500-104200,andaslegallydescribedinAttachment“A”;and
WHEREAS,asignedAgreement(Attachment“B”)hasbeenreceivedfromTimothyH.and
JoyceC.Genung,ownersofbenefittingpropertyidentifiedasPID155-500-104100,andas
legallydescribedinAttachment“B”;and
WHEREAS,benefittingpropertyownerswereinformedthatplannedimprovementswillbe
constructedtoruralspecifications;atsuchtimethattheroadwouldbeupgradedtourban
specifications,thepropertiesadjacenttotheroadwouldbesubjecttoadditionalspecial
assessments;
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA:thattheCityCouncilapprovestheAgreementsofAssessmentandWaiverof
IrregularityandAppealassignedandreceivedfrombenefittingpropertyowners;said
assessmentswillbeassignedtothebenefittingpropertieswith2014asthefirstpayableyear.
ADOPTEDBY theMonticelloCityCouncilthis13thdayofMay,2013.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
ATTACHMENT“A”
INSERTAGREEMENTOFASSESSMENTANDWAIVEROFIRREGULARITYAND
APPEAL–BRUCEANDDENISEMEDLOCKANDMICHAELANDPATRICIA
GALANTE(PID155-500-104200)
ATTACHMENT“B”
INSERTAGREEMENTOFASSESSMENTANDWAIVEROFIRREGULARITYAND
APPEAL–TIMOTHYANDJOYCEGENUNG(PID155-500-104100)
CityCouncilAgenda:5/13/13
1
5H.ConsiderationofadoptingResolution#2013-037restrictingparkingalongbothsides
ofWest7th StreetbetweenElmStreetandMinnesotaStreet,CityProjectNo.
12C002 (WSB)
A.REFERENCEANDBACKGROUND:
TheextensionofWest7th Street,betweenMinnesotaStreetandElmStreet,iscurrently
beingdesignedtoStateAidstandardsinorderfortheCitytobeeligibletoreceiveState
Aidfundingfortheproject.West7th Streetisconsideredacollectorroadwayonthe
City’stransportationnetworkwhereon-streetparkingistypicallyrestricted.Inaddition,
duetothefutureprojectedtrafficvolumeof7,000vehiclesperdayandthepotentialfor
multipleaccesspointstothefuturedevelopmentoftheRiverWoodBanksite,itis
proposedtorestrictparkingalongtheroadway.NotonlywillWest7th Streetsee
increasedtrafficvolumes,itisanticipatedthatlargervehicles(trucktraffic)willutilize
theroadwayasadirectconnectionbetweenTH25andCSAH39.Inordertominimize
congestionontheroadwayandtostayconsistentwiththecurrentparkingrestrictions
placedontheexistingportionsofWest7th Street,weareproposingtoprohibitparking
betweenElmStreetandMinnesotaStreet.Theroadwayisbeingdesignedtoa44-foot
width,whichwouldbewideenoughtoallowon-streetparking;however,itwillbe
beneficialtoprohibitparkingfortheabove-statedreasonsandforsafetypurposes.
Inordertorestrictparking,anoparkingresolutionisrequiredtobesubmittedtoState
Aidwiththeprojectplans.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:Thisispartoftheplanpreparationandsubmittalto
StateAidfortheprojectandhasnostaffworkloadimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-037restrictingparkingalongbothsidesof
West7th StreetbetweenElmStreetandMinnesotaStreetfortheWest7th Street
ExtensionImprovements,CityProjectNo.12C002.
2.MotiontodenyadoptionofResolution#2013-037atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternativeNo.1.
D.SUPPORTINGDATA:
Resolution#2013-037
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-037
RESTRICTINGPARKINGONBOTHSIDESOFWEST7th STREETBETWEENELM
STREETANDMINNESOTASTREET
WHEREAS,theCityofMonticellohasplannedimprovementstoWest7th Street,StateAid
RouteNo.222-101-020,betweenElmStreetandMinnesotaStreet;and
WHEREAS,theCityofMonticellohasorderedtheprojectfortheWest7th StreetExtension
Street,UtilityandAppurtenantImprovements,CityProjectNo.12C002;and
WHEREAS,theCityofMonticellowillbeexpendingMunicipalStateAidSystemfundson
improvementsto7th StreetincludingtheconstructionofWest7th Streettowidthsof44feet.
NOWTHEREFORE,BEITRESOLVED,thattheCityofMonticelloshallprohibitthe
parkingofmotorvehiclesonbothsidesofWest7th StreetfromElmStreettoMinnesotaStreet.
ADOPTEDBY theMonticelloCityCouncilthis13th dayofMay,2013.
CITYOFMONTICELLO
ClintHerbst,Mayor
ATTEST:
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-037
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
May13,2013,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
CityCouncilAgenda:5/13/13
1
5I.ConsiderationofadoptingResolution#2013-038approvingamendmentstothe
designatedMunicipalStateAidStreetSystem (WSB)
A.REFERENCEANDBACKGROUND:
TheMunicipalStateAidStreet(MSAS)systemallowscitieswithapopulationover
5,000tobeeligibletoreceiveadditionalfundingforroadimprovementsandmaintenance
fromtheStateHighwayUsersFund.Eachyear,theCityreceivesanallocationbased
50%uponitspopulationand50%upontheconstruction“Needs”ofitsroadways.To
receivefunding,theCitycandesignateupto20%ofitslocalstreetstoreceiveMSAS
funding.TheCityhasatotalof10.95milestodesignate.StreetsdesignatedintheMSAS
systemmustconnecttootherMSASsystemstreets,orstreetsofahigherdesignation,
suchascountyroadsorstatehighways.
Overthepasttwoyears,StateAidhasworkedoncreatinganewmethodologyastohow
itcalculatestheconstructionNeeds.InsteadofcalculatingtheNeedsbasedupona
comparisonofexistingtoproposedroadwaycharacteristicsaswasdonepreviously,the
newsystemwillbebasednamelyuponexistingtrafficvolumeoftheroadway.This
meansthatthehighertheADT,themoremoneythatsegmentwillgenerate.
PerStateAidRules,aCityisallowedtoaddand/orremovemileageannuallyifaletter
requestissubmitted.IftheproposedrouterevisionsareacceptedbytheStateAidoffice,
aformalcouncilresolutionaddingitthesystemisrequiredbyJune1st.
InpreparationtogetthemostfundingfortheCity’ssystembaseduponthisnew
calculationsystem,wehavereviewedtheCity’sentirestreetsystemtolookforstreets
withhighertrafficvolumestomaximizetheamountofmileagedesignatedaswellasthe
allocationthatcouldbereceived.StreetsthathavealreadyreceivedStateAidfunding
mustremainonthesystemforaperiodof25yearsfromwhenthefundingwasreceived
ortheCitywillhaveto“payback”thefunds.CurrentlytheCityhas0.05remainingmiles
todesignate.
WearerecommendingthefollowingmodificationstotheCity’sMSASsystem:
Revocationof7th StreetfromCSAH39toElmStreet(0.47miles)
RevocationofDundasStreetfromEdmonsonAvenuetoFallonAvenue(0.50
miles)
Revocationof4th StreetfromCedarStreettoWashingtonStreet(0.48miles)
RevocationofPalmStreetfrom4th StreettoCSAH75(0.16miles)
AdditionofHighlandWayfrom7th StreettoCSAH75(0.20miles)
AdditionofWalnutStreetfrom7th StreettoCSAH75(0.39miles)
AdditionofChelseaRoadfromTH25toEdmonsonAvenue(0.27miles)
AdditionofChelseaRoadfromEdmonsonAvenuetoCSAH18(0.79miles)
CityCouncilAgenda:5/13/13
2
7th StreetbetweenCSAH39andElmStreetisplannedtobemilledandoverlayedthis
yearaspartofanalternatebidtotheW7th StreetExtensionproject.Itisnotplannedto
useStateAidfundsforthispartoftheproject,insteadstreetmaintenanceorstreet
reconstructionwouldbeutilized.Theroadwaycurrentlyhasatrafficvolumeof50
vehiclesperdayandisanticipatedtocarry3,500vehiclesinthefuturewithfull
developmentoftheadjacentundevelopedarea.Giventhecurrentlowtrafficvolumeson
thisroadway,comparedtootherroadwayswithhighertrafficvolumesthatarebeing
proposedtobeaddedtotheMSASsystem,wewouldrecommendtakingthisroadwayoff
thesystem.
Otherroadwaysegmentsthatwereselectedtoberemoved(DundasRoad,4th Street,Palm
Street)arelowvolumeroadswithmileagethatcouldbeusedtooffsetaddinghigher
volumeroadsinordertomaximizetheamountofStateAiddollarstheCitycould
receive.TheserouteswereincludedpreviouslyforsystemcontinuitypertheStateAid
rulesandalsobecausetheymaximizedthedollarsgeneratedfortheCityunderthe
previousNeedscalculationsystemduetotheiragingcondition.Thenextcorestreet
reconstructionprojectisanticipatedtoincludePalmStreetand4th Street,theseroadways
canbeaddedbacktotheMSASsystemifStateAidfundsareneededfortheproject.The
CityhasseveralotherlargeprojectswhereStateAidfundscanbeusedinthefuture
includingtheFallonAvenueoverpassandanyfundinggapswiththeTH25/CSAH75
improvements.
Theproposedadditionoftheroadwaysegmentsnotedabove(ChelseaRoad,Walnut
Street,HighlandWay)arehighervolumeroutes,willprovidesystemcontinuityandwill
usealltheCity’sremainingavailablemileage.
Withtheproposedrevisions,theCitywillhave0.00milesavailablefordesignation.
TheserevisionswillresultintheCitymaximizingitsavailabledesignationmileage
whichwillinturnmaximizetheStateAidNeedsdollarsthatareallocatedtotheCity.
WithconcurrencefromCouncil,staffwillsubmittheresolutiontotheCommissionerof
theDepartmentofTransportationinordertofinalizetheroutedesignations.
A1.BudgetImpact:Thisispartofgeneralengineeringserviceswhenreviewingthe
MSASsystem.
A2.StaffWorkloadImpact:ThisispartofStaff’sannualreviewoftheStateAid
systemandhaslittleimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-038approvingamendmentstothedesignated
MunicipalStateAidSystemasproposed.
2.MotiontodenyadoptionofResolution#2013-038atthistime.
CityCouncilAgenda:5/13/13
3
C.STAFFRECOMMENDATION:
StaffrecommendsAlternativeNo.1.
D.SUPPORTINGDATA:
Resolution#2013-038
2013ProposedMSASDesignationMap
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-038
APPROVINGAMENDMENTSTOTHE
DESIGNATEDMUNICIPALSTATEAIDSTREETSYSTEM
FORTHECITYOFMONTICELLO,MINNESOTA
WHEREAS,asarequisitetoqualifyforstateaid,itisnecessarythattheCityCouncildesignate
certainstreetswithintheCityofMonticellotocompriseaMunicipalStateAidStreetsystem;
and
WHEREAS,theCouncilhasreviewedtherecommendationsoftheCityEngineerandhas
approvedcertainstreetswithintheCitytoberemovedortobecomeapartofsaidsystem.
NOW,THEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticelloas
follows:
1.Thatpartof7th StreetfromGolfCourseRoad(CSAH39)toElmStreetshallberemoved
fromtheCityofMonticelloMSAS.
2.ThatpartofDundasRoadfromEdmonsonAvenuetoFallonAvenueshallberemoved
fromtheCityofMonticelloMSAS.
3.Thatpartof4th StreetfromCedarStreettoWashingtonStreetshallberemovedfromthe
CityofMonticelloMSAS.
4.ThatpartofPalmStreetfrom4th StreettoBroadwayStreet(CSAH75)shallberemoved
fromtheCityofMonticelloMSAS.
5.ThatanextensionofChelseaRoadfromTH25toEdmonsonAvenueshallbeaddedto
theCityofMonticelloMSAS.
6.ThatanextensionofChelseaRoadfromFallonAvenuetoFenningAvenue(CSAH18)
shallbeaddedtotheCityofMonticelloMSAS.
7.ThatWalnutStreetfrom7th StreettoBroadwayStreet(CSAH75)shallbeaddedtothe
CityofMonticelloMSAS.
8.ThatHighlandWayfrom7th StreettoBroadwayStreet(CSAH75)shallbeaddedtothe
CityofMonticelloMSAS.
9.ThattheCityAdministrator/ClerkprovideacertifiedcopyofthisresolutionbyJune1,
2013fortransmittaltotheCommissioneroftheDepartmentofTransportation.
ADOPTEDBY theMonticelloCityCouncilthis13th dayofMay,2013.
CITYOFMONTICELLO
ClintHerbst,Mayor
ATTEST:
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-038
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
May13,2013,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
CityCouncilAgenda:05/13/2013
1
5J.Considerationofapprovingequipmentspecificationsandauthorizingpurchaseofa
mowingtractorbasedonstatecontractpricing (TM/BP)
A.REFERENCEANDBACKGROUND:
Councilisaskedtoconsiderapprovingequipmentandcomponentspecificationsand
authorizingpurchaseofsaidequipmentandcomponents.AttheJanuary23,2013
SpecialCouncilMeetingheldatthePublicWorksfacility,PublicWorksaskedCouncil
toreviewandconsiderreplacinga1987Fordditchmowingtractor.ThisgaveCouncila
chancetoviewthetractorandaskquestionsaboutitsuseandoperations.Afterviewing
anddiscussingdifferentoptionsandplacementonthelistofequipmenttobefunded
underthebondingproposal,staffmovedforwardonobtainingquotesonnewandused
tractors.
Onceayear,theStateofMinnesotaopensabidprocesstoallvendersacrossthestateto
bidonvehicles,equipment,andmanyothersuppliesforstateoperations.TheEquipment
Sectionisresponsiblefordepartmentequipmentpurchasing,whichincludesdevelopment
ofdetailedtechnicalspecifications.Procurementcontractsarepreparedtonotonlyserve
Mn/DOTinternalcustomersbutalsootherunitsoflocalgovernmentthroughout
Minnesota.Thissimplifiestheprocessforusandsavesthecitymoney.Wehavechosen
TruemanWeltersofBuffalo,MNandDiamondMowersofSiouxFalls,SDasour
vendersfromtheStateBidContract.
PublicWorksisrequestingauthorizationtoreplacethe1987Ford4610mowingtractor
witha2013Case-IHFarmall105Utractor.TheFarmall105Utractorhasfrontwheel
driveassistandahorsepowerratingof105.Thistractorwouldincludearearandside
mountDiamondflailmowerwhichwillbeboughtandmountedbyDiamondMowersof
SiouxFalls,SD.DiamondMowersrecommendsatractorofthissizetohandlesideand
rearmountedflailmowers.TruemanWeltershasagreedtotakethe1987Ford4610
mowingtractorasatrade-inallowanceat$4,500.Wewilladvertisethetractortothe
publiconsealedbidspriortothetrade-indateasthismaygiveusanopportunityfora
betterprice.Ifanamountgreaterthan$4,500isnotreceived,thenwewillutilizethe
optiontotrade-inthetractor.Itistheconsensusofstafftoupgradethetiresonthe
tractortoaGoodyearSoftTrack16.9/30rearand11.2/24front;thesetiresaremoreofa
turftireandwilllowertheheightofthetractorabout2inches.
SuperintendentsMooresandPawelkmetwiththeTSAC(TimeSensitiveAcquisitions
Committee)whichconsistsofGlenPosustaandBrianStumpf,andatthatmeetingGlen
PosustasaidhewasnotinfavorofpurchasingthissizetractorasspecifiedbythePublic
Worksstaffwiththefrontwheelassistbuthewouldbeinfavorofasmallersizetractor.
However,itshouldbenotedthatasmallertractorwillnotpowerflailandboommowat
thesametime.BrianStumpfstatedthatheisinfavorofmovingforwardwiththetractor
purchaseaspresented.
CityCouncilAgenda:05/13/2013
2
ThepricefromTruemanWeltersforthetractoris$47,434.16.ThepricefromDiamond
Mowersforthemowerattachmentsare$25,553.65;makingthetotalpriceforthe
completepackage$72,987.81includingsalestax.
A1.BudgetImpact:Inpreparationforthispurchase,thePublicWorksDepartment
hadbudgetedappropriatefundsinthe2103budget,whichthefundsarenow
availableintheCapitalEquipmentBondfund.
A2.StaffWorkloadImpact:Thestaffworkloadimpactofthisnewunitwillbevery
positive.Whatweareaccomplishingbyupdatingthetractorarelessbreakdowns,
moreefficientlaborhoursandincreasedemployeesafety.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethespecificationsandauthorizethepurchaseofanewCase-IH
Farmall105UtractorfromTruemanWeltersfor$47,434.16andtradeinthe1987
Ford4610tractor,withtheoptiontoadvertiseonsealedbidspriortothetrade-in
datefortheopportunityforabetterpriceandauthorizethepurchaseofflail
mowerfromDiamondMowersfor$25,553.65.Thegrandtotalforthecomplete
packagewouldbe$72,987.81.
2.Motiontodenythereplacementofthe1987Ford4610tractoratthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1fortheCityCounciltoauthorizethereplacement
ofthe1987Ford4610tractor,asoutlined,atatotalcosttotheCityofMonticelloof
$72,987.81.Aspreviouslyindicated,thefundingsourceistheCapitalEquipmentBond
Fund.ThistractorisessentialtotheoperationsofthePublicWorksDepartment.By
purchasingthistractorwewillincreaseproductivityandreducethecostofmaintenance
inthedepartmentwithaddedemployeesafety.Asnoted,theTSACcommitteeexamined
thispurchaseandopinionsweresplitwithBrianStumpfinsupportandGlenPosusta
opposedtothissizetractor.
D.SUPPORTINGDATA:
CopyofStatebidsforallequipment.
CopyofQuotetoupgradethetires.
CopyofUsedMowerinformation
CityCouncilAgenda:5/13/13
1
5K.ConsiderationofadoptingResolution#2013-039approvingeasementagreement
withIRETpropertiesfortheWest7th StreetExtensionproject,CityProjectNo.
12C002 (WSB)
A.REFERENCEANDBACKGROUND:
TheproposedalignmentofWest7th Street,betweenMinnesotaStreetandElmStreet,
extendsthroughasmallpieceofpropertyinthesouthwestcorneroftheMonticello
VillageApartmentproperty,currentlyownedbyIRETproperties.Thedeedand
conditionalusepermitforthepropertystipulatedthattherightofwayforextendingWest
7th Streetbeprovidedwhentheroadwayisextended.
StaffmetwiththemanageroftheMonticelloVillageApartmentsandrepresentativesof
IRETPropertiestodevelopaneasementagreementforroadway,trail,drainageand
utilitypurposesassociatedwiththeproject.Theeasementisbeingprovidedatnocost.
Withexecutionofthiseasementagreement,theCitycanproceedwithfinalizingthe
constructionplansandobtainingnecessaryStateAidapprovalsfortheproject.
A1.BudgetImpact:CostsforpreparationofagreementsanddiscussionswithIRET
propertiesareincludedintheoverallprojectcosts.
A2.StaffWorkloadImpact:Staffimpactsincludedfinalizingagreementswiththe
adjacentpropertyowners.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-039approvingeasementagreementwithIRET
PropertiesfortheWest7th StreetExtensionproject,CityProjectNo.12C002
2.MotiontodenyadoptionofResolution#2013-039atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1.
D.SUPPORTINGDATA:
Resolution#2013-039
EasementAgreement–IRETProperties
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-039
APPROVINGEASEMENTAGREEMENTWITHIRETPROPERTIESFOR
APERMANENTEASEMENTFORPUBLICSTREET,TRAIL,DRAINAGE,AND
UTILITYPURPOSESANDATEMPORARYEASEMENTFORCONSTRUCTION
PURPOSESFORTHEWEST7TH STREETEXTENSION,CITYPROJECTNO.12C002
WHEREAS,West7th StreetwillberealignedaspartoftheCityofMonticello’sWest7th Street
ExtensionProject,CityProjectNo.12C002;and
WHEREAS,IRETPropertiesownspropertywhichwillbeusedforaportionoftheWest7 th
Streetrealignment,atrailonthenorthsideoftheWest7th Streetextension,andfordrainageand
utilitypurposes;and
WHEREAS,IRETPropertiesandtheCityofMonticelloagreetoestablishapermanent
easementacrosssaidpropertyasdefinedinExhibit“A”;and
WHEREAS,IRETPropertiesandtheCityofMonticelloagreetoestablishatemporaryeasement
forconstructionpurposesacrosssaidpropertyasdefinedinExhibit“A”,saidtemporary
constructioneasementshallexpireonJune30,2014;
NOWTHEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello,
Minnesota,saidEasementAgreementoutliningthepermanenteasementandthetemporary
constructioneasementgrantedbyIRETPropertiesisherebyapproved.
ADOPTEDBY theMonticelloCityCouncilthis13th dayofMay,2013.
CITYOFMONTICELLO
_________________________________
ClintHerbst,Mayor
ATTEST:
_________________________________
JeffO’Neill,CityAdministrator
EXHIBIT“A”
InsertcopyofGrantofEasementDocument
CityCouncilAgenda:05/13/13
1
7.PublicHearing–ConsiderationofadoptingResolution#2013-040approving
vacationofaportionofMinnesotaStreetlyingsouthof7th Streetandretaining
drainageandutilityeasementsacrosssaidproperty.Applicant:CityofMonticello
(WSB)
A.REFERENCEANDBACKGROUND:
OnApril22nd,2013,Counciladoptedaresolutioncallingforapublichearingtoconsider
grantingvacationofaportionofMinnesotaStreetlyingsouthof7th Street.Minnesota
StreetwasdissectedduringtheI-94constructioninthe1970’sandthissmallsectionhas
notbeenusedsincethattime.Citystaffhasdiscussedvacatingthisportionofthestreet
withRiverWoodBanktoprovidecontiguitybetweentheirpropertieslocatedoneither
sideofMinnesotaStreet.Ifthisportionofthestreetisvacated,theeast33feetwould
reverttothepropertyownerofLot1,Block1,KirkmanAddition,andthewest33feet
wouldreverttothepropertyownersoftwopiecesofunplattedproperty.Theownersof
theaffectedpiecesoflandareRiverWoodBankandtheCityofMonticello.Adrainage
andutilityeasementwillberetainedwithinthevacatedstreetasthereareexistingpublic
utilitieswithinthestreet.Inaddition,astormsewerforcemainisplannedtoextendwithin
theretainedeasementinthefuturetoaccommodateafutureoutletforthepondsystem
alongTH25,southofI-94.Theconstructionofthisforcemainwillneedtooccurpriorto
developmentofthevacatedareaandwillbestipulatedassuchatthetimeof
development.
TheproposedDeveloper’sAgreementwithRiverWoodBank,aspartofagendaitem#8,
includeslanguagethatthedevelopershallenterintoanencroachmentagreement,perCity
ordinance,ifrequestingparkingovertheeasement.Ifprivateutilitiesexistwithinthe
easementareatobevacated,itwouldbethepropertyowner’sresponsibilitytoworkwith
theprivateutilitycompaniestorelocatetheirutilities,asneeded.
TheCityofMonticellocurrentlyownsasmallpieceofadjoininglandwestofthevacated
area.WiththeapprovaloftheGreatRiverAdditionplatanddevelopmentagreement
withRiverWoodBank,theCitywillquitclaimitsownershiptoRiverWoodBankin
exchangeforadditionalpondingeasementneededaspartoftheWest7th StreetExtension
project.
UponapprovalofthestreetvacationbytheCityCouncil,formaldocumentationofthe
actionwillberecordedatWrightCountywiththeassistanceoftheCountyAuditor.The
vacatedroadwaywillbeidentifiedonthefinalplatassuchwithonlyadrainageand
utilityeasementidentifiedoverthevacatedarea.
A1.BudgetImpact:Somestafftimeandcostsforpublicationandnotificationof
affectedproperties.Therewillalsobesomelegalfeesandrecordingfees
involvedwiththerecordingofthedocuments.
A2.StaffWorkloadImpact:Somestafftimewasconsumedinresearchingand
preparingthisrequestforCouncil.
CityCouncilAgenda:05/13/13
2
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-040approvingvacationofaportionof
MinnesotaStreetlyingsouthof7th Streetandretainingdrainageandutility
easementsacrosssaidproperty,subjecttocontingenciesoutlinedintheresolution.
2.MotiontodenyadoptionofResolution#2013-040atthistime.Withthisoption,
Councilshouldprovidefindingsoffactasreasonfordenialoftherequest.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
A-Resolution#2013-040
B–Copyofresolutioncallingforapublichearing
C–Aerialofaffectedproperty
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-040
APPROVINGVACATIONOFAPORTIONOFMINNESOTASTREET
LYINGSOUTHOFWEST7TH STREETANDRETAININGDRAINAGE&UTILITY
EASEMENTS
WHEREAS,pursuanttoMinnesotaStatutesSection412.851,aresolutionwasapprovedbythe
MonticelloCityCouncilonApril22,2013,callingforapublichearingonMay13,2013,to
considervacationofaportionofMinnesotaStreetlyingsouthofWest7 th Streetinthecityof
Monticello;legallydescribedaslegallydescribedas:
ThatpartofMinnesotaStreetasdedicatedinthePlatofKirkmanAdditioninthe
CityofMonticello,asisonfileandofrecordintheOfficeoftheCountyRecorder,
inandforWrightCounty,MinnesotaandthatpartofMinnesotaStreetinthe
NorthwestQuarteroftheSouthwestQuarter,Section11,Township121,Range25,
whichliesnortherlyofthenortherlyRightofWayLineofInterstate94and
southerlyoftheofthefollowingdescribedline:Commencingatthenorthwest
cornerofLot1,Block1saidKirkmanAddition;thenceNorth89degrees53
minutes44secondsWest,assumedbearingalongthewesterlyextensionofthenorth
lineofsaidLot1,31.39feet;thenceSouth85degrees02minutes30secondsWest,
33.01feettothewesterlyRightofWaylineofMinnesotastreetandsaidlinethere
terminating.
and;
WHEREAS,apublichearingtoconsidertheproposedvacationofsaidstreetwasheldonMay
13,2013at7p.m.beforetheCityCouncilintheMonticelloCityCouncilChambersafterdue
publishedandpostednoticehadbeengiven,aswellaspersonalmailednoticetoallaffected
propertyownersbytheCityClerkonthe30thdayofApril,2013,andallinterestedandaffected
personsweregivenanopportunitytovoicetheirconcernsandbeheard;and
WHEREAS,followingthehearingandconsiderationoftheproposedvacation,theCityCouncil
hasdeterminedthattheportionofMinnesotaStreetproposedtobevacatedhasnotbeen
improvedandisnotneededforafutureroadasaresultofanewrightofwayalignmentbeing
dedicatedtotheCitynearby,butthattherightofwayshouldbepartiallypreservedforutility
rightofwaypurposes,and;
WHEREAS,theCityCouncilhasfurtherdeterminedthatitisinthepublicinteresttovacatethe
above-notedrightofwayforroadpurposesandtoretainandpreservethedrainageandutility
easementovertheproposedvacatedroad,and;
WHEREAS,pursuanttoMinnesotaStatute462.358,anyperson,corporation,orpublicbody
owningorcontrollingeasementscontainedoverandacrossthepropertytobevacated,reserves
therighttocontinuemaintainingthesameortoenteruponsuchwayorportionthereofvacated
tomaintain,repair,replaceorotherwiseattendthereto;and
NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOF
MONTICELLO,MINNESOTA:thattheabovedescribedportionofMinnesotaStreetishereby
vacatedforroadorstreetpurposes,buttheCityreservesadrainageandutilityeasementforany
existingorfuturedrainageorutilityuse,withthefollowingcontingencies:
1.ThevacatedlandshallbesubjecttousesoutlinedintheMonticelloZoning
Ordinance,Section3.3(A)–BuildingwithinPublicEasementsProhibited.
2.Ifprivateutilitiesexistwithintheeasementareatobevacated,itwouldbethe
propertyowner’sresponsibilitytoworkwiththeprivateutilitiestorelocatetheir
utilities,ifnecessary.
BEITFURTHERRESOLVED,thattheMayorandCityAdministratorareherebyauthorizedto
signalldocumentsnecessarytoeffectuatetheintentofthisresolution;and
BEITFURTHERRESOLVED,thattheCityClerkshallprepareanoticeofcompletionofthe
proceedingsandrecordsaidvacationwiththeCountyRecorderandCountyAuditor.
ADOPTEDBY theCityCouncilofMonticello,Minnesotathis13thdayofMay,2013.
CITYOFMONTICELLO
_____________________________
ClintHerbst,Mayor
ATTEST:
________________________________
JeffO’Neill,CityAdministrator
VOTINGINFAVOR:
VOTINGINOPPOSITION:
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-040
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirregularlyscheduled
meetingonMay13th,2013andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
CityCouncilAgenda:5/13/13
1
8.ConsiderationofadoptingResolution#2013-041approvingassessmentand
developmentagreementwithRiverWoodBankfortheWest7th StreetExtension
project,CityProjectNo.12C002 (WSB)
A.REFERENCEANDBACKGROUND:
StaffhasbeenincontinueddiscussionswithRiverWoodBank,whoispropertyownerof
theundevelopedpropertieswithinandadjacenttotheWest7th Streetroadwayextension
projectbetweenMinnesotaStreetandElmStreet.RiverWoodBankintendstomarket
theirpropertiesfordevelopmentwiththecompletionofthisprojectandhavebeen
willingtonegotiatetermsandconditionsforplattingtheproperty,donatingtheroadway
right-of-way,pondingeasements,andbeingspeciallyassessed,withdeferred
assessments,forallimprovementsbenefitingtheseproperties.Staff,withassistancefrom
theCityattorney,hascompletedthefinalassessmentanddevelopmentagreementand
RiverWoodBankhasagreedtoexecutetheagreementgivenCouncilapproval.
Someoftheprincipaldetailsoftheagreementincludethefollowing:
TheCityandRiverWoodBankwillsharethecostofplatpreparation.
TheCitywillconsidervacatingtheMinnesotaStreetrightofwayfromWest7th
StreettoInterstate94toprovidecontiguitybetweentheRiverWoodBank
propertieslocatedoneithersideofMinnesotaStreet.TheCitywillretaina
drainageandutilityeasementovertheareatobevacated.RiverWoodBankor
futuredeveloperwillenterintoanencroachmentagreement,incompliancewith
CityOrdinance,ifparkingordriveaislesarerequestedtobeconstructedoverthe
easement.Theencroachmentagreementwillstipulatethatthepropertyowner
willberesponsibleforrestoringtheproperty(pavement,curb,etc.)intheevent
theCityneedstorepairorreplacetheutilities,whichincludesanFNMfiberoptic
line.
TheCitywilltradetheirexcesspropertysouthoftheproposedWest7th Street
extensiontothebankinexchangeforadditionaldrainageandutilityeasement
neededfortheproposedstormwaterpondingnorthofWest7th Street.
RiverWoodBankwillprovidethenecessaryrightofwayfortheextensionof
West7th StreetandprovideaneasementforthetrailalongthenorthsideofWest
7th Street.
RiverWoodBankwillmaintain(i.e.mowing)theboulevardandslopedarea
betweentheroadwayandthepond.
TheCitywillallowstreetandutilityassessmentsfortheextensionofW7th Street
andthepavingofElmStreettobedeferredfor10yearswithnointerest.The
assessmentwouldcommenceupontheendofthedeferralperiodorattimeof
development(plattingoflotsandblocks),whicheveroccursfirst.Theassessment
fortheWest7th Streetimprovementstotalsanot-to-exceedamountof$850,430
andwillbebasedonactualcosts.TheassessmentforpavingElmStreettotals
$22,000.
CityCouncilAgenda:5/13/13
2
Uponexpirationofthedeferralperiod,theassessmentwillbeleviedover10years
ataninterestrateof2%abovetheprimerateatthetime.
TheagreementwillrunwiththelandandtheCitywillallowRiverWoodBankto
transferdevelopmentagreementtermstoapotentialbuyer.
Trunkfeeamountsassociatedwithdevelopmentofthepropertyareidentifiedin
theagreementwithacappedamount,perRiverWoodBank’srequest.The
alternatepondingfeewillnotapplytothepropertysinceRiverWoodBankis
providingthelandfortheponding.
Withexecutionofthisagreement,theCitycanconsiderproceedingwithapprovingthe
preliminaryandfinalplat,whichisscheduledtobeconsideredforapprovalattheMay
28,2013CityCouncilmeeting.Executionofthisagreementwillalsoallowthecityto
obtainnecessaryStateAidapprovalsfortheproject.Theprojectisanticipatedtobebid
inJulywithconstructionstartinginAugustandsubstantialcompletioninNovember
2013.
A1.BudgetImpact:Costsforpreparationofagreementsanddiscussionswith
RiverWoodBankareincludedintheoverallprojectcosts.
A2.StaffWorkloadImpact:Staffimpactsincludedfinalizingagreementswiththe
adjacentpropertyowners.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2013-041approvingassessmentanddevelopment
agreementwithRiverWoodBankfortheWest7th StreetExtensionproject,City
ProjectNo.12C002
2.MotiontodenyadoptionofResolution#2013-041atthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1.RiverWoodBankhasbeenawilling
partnerwiththeCitytokeepthisprojectmovingforwardtoitsanticipatedcompletion
thisyear.
D.SUPPORTINGDATA:
Resolution#2013-041
AssessmentandDevelopmentAgreement–RiverWoodBank
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2013-041
APPROVINGASSESSMENTANDDEVELOPMENTAGREEMENT
WITHRIVERWOODBANK
WHEREAS,theMonticelloCityCouncil,atapublichearingheldonApril22,2013,reviewed
theFeasibilityReportfortheWest7th StreetExtensionImprovements,CityProjectNo.12C002,
includingpavinga24footwideruralsectionofElmStreetsouthof7th StreettotheI-94
terminusandmillandoverlayofWest7th StreetbetweenElmStreetandCountyRoad39(Golf
CourseRoad);and
WHEREAS,theMonticelloCityCouncilorderedimprovementsfortheWest7th Street
ExtensionImprovements,CityProjectNo.12C002,includedalternatebidsforpavinga24foot
wideruralsectionofElmStreetsouthof7th StreettotheI-94terminusandmillandoverlayof
West7th StreetbetweenElmStreetandCountyRoad39(GolfCourseRoad);and
WHEREAS,theCityiswillingtoenterintoanassessmentagreementwiththebenefitting
propertyownerwiththeintentofcollectingreimbursementontheWest7th StreetExtension
projectandrelatedimprovementsasspecifiedintheAssessmentandDevelopmentAgreement;
and
WHEREAS,thepropertyowner,RiverWoodBank,(alsoknownasLandLoverLLC),has
agreedtothetermsandconditionsstatedintheAssessmentandDevelopmentAgreement;and
WHEREAS,thepreliminaryandfinalplatapprovalisscheduledforconsiderationofapproval
bytheMonticelloCityCouncilonMay28,2013.
NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA,thattheDevelopmentAgreementwithRiverWoodBankinconjunctionwiththe
West7th StreetExtension,CityProjectNo.12C002,withassignmentofthespecifictermsand
conditionsforpublicimprovementsandplatdevelopment,isherebyapproved;and
BEITFURTHERRESOLVEDBYTHECITYCOUNCILOFMONTICELLO,
MINNESOTA,thattheagreementofAssessmentsandWaiverofIrregularityandHearing,as
specifiedintheAssessmentandDevelopmentAgreement,isherebyapproved.
ADOPTEDBY theMonticelloCityCouncilthis13thdayofMay,2013.
CITYOFMONTICELLO
_______________________________
ClintHerbst,Mayor
ATTEST:
_______________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:05/13/13
1
9.ConsiderationofauthorizingpreparationofacontractforserviceswithWSBand
AssociatesoutliningtermsandconditionsassociatedwiththeMarketMatching
concept (JO/AS)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderauthorizingpreparationofacontractforserviceswith
WSBandassociatesoutliningtermsandconditionsassociatedwiththeMarketMatching
concept.Asyouknow,CouncilandEDAhaveconductedtwoworkshopsonthistopic,
thesecondofwhichincludedrepresentativesfromtheIEDCandChamberofCommerce.
FollowingthesecondworkshopontheeveningofWednesday,May8th,theEDA,at
theirregularmeeting,voted4-2insupportofpreparationofacontractforreviewand
potentialapprovalattheregularmeetingoftheEDAscheduledinJune.
InlightofthislevelofsupportfromtheEDA,andforthesakeoftime,Councilisasked
toconsiderauthorizingmovingforwardonthematterbyapprovingtheconceptand
directingstafftoprepareacontractconsistentwiththeexpectationsoutlinedinthe
MarketMatchingproposalsubmittedbyWSB.Further,itisrequestedthatCouncil
considerprovidingtheamountthattheCityCouncilwouldliketocontributetowardthis
programonanannualbasis.Basedonthepastpracticeofsharingthefundingcostofthe
EconomicDevelopmentDirector(60%City-40%EDA)itissuggestedthattheCity
CounciloffertofundtheMarketMatchingeffortfollowingasimilarpatter.
Asnotedduringworkshopsessions,theMarketMatchingconceptincludesdata
developmentandmaintenancewhichiskeytoanyeffectiveeconomicdevelopment
program.Inaddition,theextensivenetworkingandspecificmarketmatchingactivityby
WSBstaffisintendedtobuildawarenessofMonticelloasagreatplacetodobusiness
whichwehopewillyieldbusinessprospectsaccordingly.TheMarketMatchingprogram
isagoodplacetostart,butitisrecognizedthatitisbutoneelementoftheCity’s
economicdevelopmentandmarketingprogram.Thereisalwaysthepossibilityof
supplementingtheMarketMatchingeffortwithalargermarketingprogramintendedto
castanevenwidernet.Let’snotforgettheimportanceofworkingwithourexisting
businessestoencouragegrowthfromwithin.Throughourexistingstaff,Chamberof
Commerce,andIEDCweneedtomaintainstrongconnectionswithlocalbusinessesto
makesureanyissuesareaddressedthatmightotherwisecauseabusinesstomoveornot
expandinMonticello.
Additionalbackgroundinformationonthistopiccanbefoundintheattachments
providedinconjunctionwithpreviousworkshops.
B.ALTERNATIVEACTIONS:
1.MotiontoauthorizepreparationofacontractforservicesbetweentheCityof
MonticelloandWSBandAssociatesoutliningtermsandconditionsassociated
withimplementingtheMarketMatchingconcept.Motionincludesfunding50%
2
ofannualexpense($48,000)bytheCitywitharequesttotheEDAtofundthe
balance.
ThisoptionsavestimebyprovidingCouncilinputpriortothenexttimethatEDA
isabletoreviewthematter.IfEDAsupportfollowsthisCouncilproposal,then
wewillbeabletomovemorequicklytoimplementtheprogram.
2.Motiontodenyrequesttoauthorizepreparationofacontractforservicesbetween
theCityofMonticelloandWSBandAssociatesforimplementingtheMarket
Matchingconcept.
Motioncouldincludeanalternativedirectionforfulfillingthe“prospecting”
componentofourEconomicDevelopmentprogram.Underthisalternative,staff
couldalsobedirectedtoprepareajobdescriptionandgooutintothemarketfora
fulltimeEconomicDevelopmentDirector.
3.Motiontotablethematterpendingpreparationofadditionalinformation,or
pendingfurtherEDAaction.
Councilmaywishtotablethismatterpendingdevelopmentofalternative
proposalsbyotherfirmsthatmayproviderelatedservices.However,inour
initialreviewofthisquestionwehavenotfoundanycompanyinMinnesotathat
willbothassemblecriticaldataandalsoprovidethelevelof“prospecting”and
networkingproposedunderthemarketmatchingconcept.Accordingtotheirweb
site,thefirmofSEHdoesprovideCommunityDevelopmentresourcesthatare
gearedtoassistingCitiesinplanningandacquiringgrantfundsfromavarietyof
sources.Businessprospectingwasnotidentifiedasoneoftheirservices.
Similarly,“TheBusinessDevelopmentGroup”outofNewPragueMNprovides
municipalplanning,grantwriting,andeconomicdevelopmentsupportforcities,
butitdoesnotlistbusinessprospectinginitsportfolioofservices.Accordingto
theirwebsite,DecklanGroupoutofElkRiverprovidestechnicalassistancein
theareasofgrantwriting,communitydevelopmentinitiatives,andproject
management.Theyalsoprovideassistancetobusinesseslookingforassistancein
preparinggrantapplications.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1basedoninformationprovidedinthisagendacover
sheetandinconjunctionwithpreviousworkshops.
D.SUPPORTINGDATA:
A-StaffreportfromApril22,2013SpecialMeeting
B-PowerpointfromEDAWorkshopheldonMay8th
C-CopyofWSBMarketMatchingProposalformingbasisofpotentialcontract
Special Joint Council-EDA Agenda: 04/22/13
“Market Matching” presentation by WSB & Associates as related to Economic
Development Services (JO/WO/AS)
A. REFERENCE AND BACKGROUND:
The City Council and EDA are asked to consider a proposal by WSB & Associates for
services related to economic development. Staff is providing a relatively detailed
description and recommendation below so that you have a good level of information in
advance of the “open house” schedule for 4:30 p.m. At the open house you will have the
opportunity to meet John Uphoff and Brian Bourassa who are the staff people from WSB
in charge of this initiative. Please note however that attendance at the open house is
optional. At 5:00 PM the formal meeting begins with WSB providing a review of the
concept and associated proposal followed by Q & A and discussion.
The City has been evaluating options for economic development since the departure of
Economic Development Director Megan Barnett-Livgard in mid-2012. In December,
staff presented to the EDA and Council the idea of making a strategic shift in the City’s
economic development program. The idea would be to move the position away from
traditional marketing production and administrative duties, focusing instead primarily on
lead development and sales outreach.
At that time, the Council and EDA indicated that for such a program to be successful, the
following would be important to develop in more detail.
Job description and any pay incentives
Measurement of work product
Cost of related expenses (travel, conference attendance)
Market opportunities
In January, as City staff was developing the details of the new position based on EDA
and Council feedback, WSB & Associates approached the City with a new economic
development offering that had possibilities for satisfying information collection and
business prospecting needs.
Below is a general analysis of WSB’s proposal in relationship to the City’s existing needs
and the newly developing strategy for economic development. WSB’s proposal
document provides more detail on each activity.
Needs: What do we have/what is our inventory of land and buildings for
development?
What are the attributes of the inventory? Size, power, zoning, etc?
What incentives programs do we offer?
Proposed Solution: Task 1 - Asset Identification
2
Needs: How do we prepare a timely response to prospectors and
prospects?
How do we pull only the information requested?
How do we create materials for general distribution?
How do we maintain an accurate data-base and avoid reinventing the
wheel every time there is an information request?
How do we best organize and utilizes the storehouse of information
already in place in support of our prospecting effort?
Proposed Solution: Task 2: Asset Database
Needs: How do we get Monticello into the marketplace? Which markets? How
do we reach the best candidates?
How do we match them to Monticello’s assets?
Who will convey asset information and in what form?
Who will manage the sales process? How will it be managed?
How will the sales process fit into the City’s existing program for working
with development proposals?
How will incentives be described and managed for inclusion in a project?
How will the City analyze success of contacts/leads developed versus
deals delivered?
How does the hand-off work? Once a prospect is found, how is the
transition from “Letter of Intent” to “Closing the Deal” managed?
Proposed Solution: Task 3 – Information Deployment/Market Matching
While each of the tasks is critical in the economic development process, it is important to
note that the City is currently running at a disadvantage in terms of asset inventory and
true sales outreach.
Although staff has a good understanding of available land and buildings, the ability to
pull the relevant information requested by a site selector, prospector, or business in a
prompt manner is not possible at the present time. Although much of the data is
available, it is data maintenance and assembly that is difficult. This is due to changing
information and disconnected data sources. In fact, during the EDA’s 2013 work
planning session, the EDA identified the identification of assets and creation of
marketing collateral materials for available properties as a top priority. WSB’s approach
to the development of an available land/building inventory is a major strength to this
program. It would enable instant access to searchable, current data on properties for
timely lead response.
While marketing of the community to and within the community has been a strength of
the economic development department, the City’s past approach to economic
development did not emphasize the “sale” of Monticello. WSB’s proposal will include
significant level of external outreach and as such offers the opportunity to build name
3
recognition and foster lead development beyond Monticello in a much more active way.
As noted above, in the past, focused prospecting has been a weakness of our economic
development program. The EDA and Council should consider whether or not this deficit
is addressed via the proposed program.
WSB representatives Brian Bourassa and John Uphoff will present the economic
development service proposal in more detail. They will more fully describe each task, as
well as the following:
What is the proposed cost?
What is the ratio of staff time to consultant time for each component of the
process?
What are the deliverables for each task – what are the measurables?
How will the consulting services, which are offered to numerous communities,
manage potential issues with conflict of interest and competition?
At this time, the proposal is presented as one possible alternative to filling the need for
economic development services.
A1. Budget Impact: The WSB proposal includes a monthly fee for service in the
amount of $4,000. For this fee a significant amount of data organization,
formatting and maintenance is included. Due to our longstanding relationship
with WSB in development of our GIS system, the firm is in good position to assist
in development of our data as a productive economic development resource. The
expense associated with data mining and reporting and maintenance has not been
itemized, but it is an expense that the City would very likely be incurring
regardless of whether a city employee was hired to fill the business prospecting
position. Total annual cost of the WSB program as proposed, including data
mining and management, is $48,000.
It should be noted that WSB will not be taking each candidate from prospect stage
all the way to project completion. As compared to having an economic
development specialist on staff, under the WSB arrangement existing staff will be
more involved in the site development process including identification of
development site locations (for sites that are city owned) along with involvement
in development of financing proposals. It is our view that between the City
Administrator, Finance Director and Community Development Director, as well
as the as-needed utilization of consultants such as Ehlers and Northland
Securities, there is capacity within our current staff to fully assist with closing
deals and proactively assisting a prospect from initial interest to a completed
development
It is recognized that under the WSB alternative, there will be a number of
services or activities previously provided by the Economic Development Director
that the City will need to determine how to replace, or provide on a more limited
4
basis. Maintenance of an active business retention program and facilitation of the
Embrace Downtown project and other activities may not get as much staff
attention if the WSB option is selected. In order to address this deficit the city
may elect, after analysis, to supplement staff resources with a lower paying
position to help in the effort of filling needs not addressed by the WSB option.
Costs/Value of Hiring a Staff Person
The cost to hire a city staff person for the position of Economic Development Prospector
is difficult to estimate. The current pay range for the Economic Development Director
position as it stands today ranges from $49,784 to $64,719 plus benefits ($20,000) for a
total cost of $70,000 to $85,000 annually. Further, the position would likely incur
significant travel expenses while prospecting. In addition to these expenses, one would
expect that the city would need to develop data management assistance and marketing
materials from various consultants on an ala carte basis. We do not have an estimate of
this cost, but it would add thousands to the range noted above. Complicating this option
further is the possibility that the City might not be able to find a find a qualified candidate
within the pay range for the type of sales and prospecting position proposed.
A perfect cost comparison is difficult, but we believe that the WSB option will provide
significant value and will likely be less expensive than hiring an economic development
sales person and considerably less when factoring in the potential costs for development
of needed inventory and sales resources as proposed. WSB represents a relatively risk-
free route at this juncture.
In addition, if it is determined that the value does not justify the cost, than the program
can be abandoned for other alternatives.
B. STAFF RECOMMENDATION:
Staff has reviewed WSB’s proposal in detail. At this time, staff is supportive of initiation
of contract services with WSB for economic development.
Staff believes that the product is tailored to Monticello’s needs and the evolving
idea of a sales-based economic development strategy.
The program builds an important foundation of inventory and asset information
that the City would pay to create above and beyond the salary paid to a staff
person for exclusive sales-related activities. The cost to create the inventory as
described could likely cost the City thousands of dollars and would need to be
completed prior to any sales activity for a new economic development position.
The use of consulting services allows the City to contract for a specific timeframe.
The City can terminate the contract if it finds that it is not meeting intended goals.
The systems for collecting and reporting data that is included in the monthly fee
would not be wasted and could be used by a future city employee if the WSB
program is discontinued.
5
The use of contract services allows the City to determine the success of a sales-
focused approach for economic development, without being locked into the
creation of a staff position. The City can then assess the results of both the
contract and the new sales approach.
Staff was struggling with the issues of incentives, commission-based salary and
expense generation which would come with the creation of a city-employed
economic development sales person. Due to pay equity requirements and
statutory limitations related to the use of public funds, a true sales-based position
could be difficult to structure.
As a new product, WSB has indicated that additional tailoring of the service can
be made to meet Monticello’s needs.
The cost to implement the sales-based approach through consulting services is
less than the City would likely need to pay to generate the equivalent task
products noted above.
Using a consulting service for lead development and initial lead response will
allow existing city staff to focus their attention on continued community
marketing and business retention efforts.
City staff will be actively involved in working with prospects as they develop and
move through the decision process. Existing staff and consultants (Ehlers,
Kennedy & Graven, Northland Securities) will also continue their roles in
supporting the development of financial and legal packages necessary for any
transaction.
C. SUPPORTING DATA:
A. WSB Proposal
LEAD TO LOCATE
MONTICELLO ECONOMIC DEVELOPMENT
City Council
EDA
Planning Commission
IEDC
Chamber of Commerce & Industry
ReSTOREing Downtown
Existing Consultants (Northland, Ehlers, Kennedy & Graven,
NAC, WSB)
City Staff
Private land and property owners
Brokers/agents
MONTICELLO’S ECONOMIC DEVELOPMENT TEAM
Reach of City Staff
w/Communications
Materials
Reach
w/Market
Matching
Global Prospect Pool
CHANGING THE ECONOMIC DEVELOPMENT STRATEGY
TASK: Describing
who we are and
being able to
provide the info
General Market
Data
City & EDA -Owned
Property
Housing
Downtown Market
Data
Manufacturing &
Industrial Market
Data
Land
Buildings
Infrastructure
City Development
Process
WSB Market
Matching
MM Deliverable 1:
Market Data
Report
MM Deliverable 2:
New Data Sets
(ongoing)
MM Deliverable 3:
Data Deployment
(ongoing)
MM Deliverable 4:
System of Periodic
Review of Market
Data (ongoing)
MM Deliverable 5:
InfoTracker
(ongoing)
SETTING THE STAGE (WSB)
0 City &
Community
Resources
0 City staff
0 GIS
0 Chamber of
Commerce
0 Business
Community
TASK: Knowing
where we are
going
Long -Range
Planning
Comprehensive
Plan
Transportation Plan
Economic
Development
Embracing
Downtown
Zoning Ordinance
Investment/
Financing
Capital
Improvement Plan
Incentive
Programs
Strategic land
acquisition
WSB Market
Matching
MM
Deliverable
6 – Target
Profile
Audit /
Reporting:
Types of
Prospects
Land/building
inventory and
suitability
Available
infrastructure
Incentive value
SETTING THE STAGE (ANGELA)
0 City &
Community
Resources
0 Residents
0 Businesses
0 Property
Owners
0 City Council
0 Planning
Commission
0 EDA
0 IEDC
0 City Staff
0 Existing
Consultants –
as needed
0 Developers
TASK:
Understanding
who our market is
and what our
message is
Broad brush for
opportunity and
momentum
Industrial
Commercial
Downtown
Residential
Higher amenity
options across the
spectrum
How are our
assets relevant to
the market?
WSB Market Matching
MM Deliverable 6:
Profile of Targeted
Prospects
Work with EDA to p rioritize
Unique Selling Proposition
Most important assets
and attributes for each
market segment
SETTING THE STAGE (WSB)
THE PLAYERS
WSB Market Matching
Team
Depth of sales experience
City staff
THE PROCESS & FORUM
MM Deliverable 7: System of
Targeted Prospect Outreach
BUILDING VISIBILITY
Networks (Multiplier Effect)
Greater MSP
DEED (Positively MN)
ULI
NAIOP
SLUC
WCEDP
*BUILD new networks*
Organizations
CoSTAR , CoreNet
Membership Organizations
MMA, Other?
Conferences
Trade Shows
Referrals
MARKET MATCHING (WSB)
THE PLAYERS
WSB Market
Matching Team
City staff
THE PROCESS/PIECES
Describing the “Match”
DEVELOPING &
NURTURING
RELATIONSHIPS
Solidifying interest in
Monticello
The land/buildings
The infrastructure
The incentives
Process and timing
Private or publicly owned
property/building
Site Visits
MARKET MATCHING (WSB)
THE PLAYERS
WSB Marketing
Matching – Site
selector tool
Marketing &
Communication
resources and
consulting
City staff
THE PROCESS
Marketing Plan
May include strategies
such as:
MM Deliverable 1 -5:
Website/Site Selector Tool
Social Media
Broadcast
Direct
Print
MM Deliverable 9 & 10
Annual Bus Tour and
Open House
COMMUNICATIONS/MARKETING AS A
COMPANION TO SALES
Where prospecting ends and development
begins
Each prospect will have its own unique process and
representation at the table (representatives will be
fully integrated into the process)
Preliminary Negotiations
Pre -Design
Final Negotiations
Pre -Design II
Approvals & Documents
Permitting & Construction
THE INTEGRATION & HAND -OFF
MELDING WITH CITY DEVELOPMENT PROCESS
THE PLAYERS
WSB Market
Matching Team
EDA
City Staff
THE
PROCESS/PIECES
WSB Market Matching
MM Deliverable 6 –
Target Profile
Audit/
Reporting:
Types of Prospects
Land inventory/suitability
Available infrastructure
Incentive value
AUDIT & REPORTING
CONTINUOUS(WSB)
THE PLAYERS
Monticello Chamber
of Commerce &
Industry
IEDC
City Council
EDA
City Staff
THE
PROCESS/PIECES
Grow MN
Breakfast w/Mayor
Outreach and
communication
BUSINESS RETENTION & EXPANSION
(ANGELA)
Packaging services for cost effectiveness – “bundling”
Trial contract
Services as described in proposal - $48,000 annual
Defined scope of work
Team over individual
No comparable service offering
Elimination of potential conflicts with employee salary and
expenses
COST/BENEFIT
WSB & Associates, Inc.
4140 Thielman Lane
Suite 204
St. Cloud, MN 56301
wsbeng.com
WSB & Associates, Inc.
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
wsbeng.com
WSB & Associates, Inc.
477 Temperance Street
St. Paul, MN 55101
wsbeng.com
Table of Contents
Contact:
John Uphoff
763.267.2942
juphoff@wsbeng.com
A proposal to provide:
April 2013
Economic Development Economic Development
ServicesServices
Approach and Scope of Services .......................................1
• Task 1: Data Collection
• Task 2: Market Matching
Deliverables .....................................................................4
Appendix A - Data Collection ...........................................8
Appendix B - Data Deployment.......................................10
Appendix C - InfoTracker ................................................11
Appendix D - Market Matching Team .............................12
Appendix E - Market Matching Sales Process ...................15
April 17, 2013
Monticello City Council and EDA
City of Monticello
505 Walnut Street
Monticello, MN 55362
Re: Economic Development Services
Dear Members of the City Council and EDA:
Thank you for taking time to discuss WSB’s proposal to provide Economic Development services. For
more than 17 years, WSB and the City of Monticello have enjoyed a success by partnering to deliver
projects that have led to growth and prosperity. We are confident the addition of Economic
Development services will continue this track record.
Understanding and directly marketing Monticello’s assets is at the heart of WSB’s approach to
economic development. Building relationships is the central tenet to success in directly marketing your
city. WSB has an expansive network of professional organizations and maintains relationships within
the development community. As part of our Economic Development services, we will continue to grow
our network and will strategically deploy data representing the unique attributes the City of Monticello
has to offer. In addition, WSB offers the full capacity of our Market Matching team and more than 170
team members in representing your community. Finally, we will utilize our expertise in community
development to assist in all phases of the development process from pre-application to identifying
potential funding opportunities. The Monticello EDA exists to direct goals and objectives to attract
higher wage level jobs and expand City tax base. WSB’s Economic Development service is aimed
directly at helping you achieve your City’s goals and objectives.
The proposed price of WSB’s Economic Development services is $4,000 per month with a minimum
term of one year. We appreciate the opportunity to propose our services to fill this important role
within your community. We further look forward to meeting with you to discuss firsthand how WSB
can apply its capacity and expertise to help the City of Monticello continue to grow and prosper.
Sincerely,
WSB & Associates, Inc.
John Uphoff Brian J. Bourassa, PE
Economic Development Specialist Principal/Senior Project Manager/
(320) 534-5951 Economic Development Specialist
(763) 287-8356
1Approach and Scope of Services
Approach and Scope of Services
Introduction
WSB & Associates has been in the economic development business for 17 years. We
represent more than 35 cities as city engineer and perform services for more than 90
cities overall. We provide daily assistance to our clients in the area of infrastructure
development related to growth opportunities in all types of development. Much of this
work is related to how to best accommodate new development while respecting the
needs of the existing system users and being fair from a cost and use perspective. It is
beneficial to WSB when our clients are successful and are developing. We work hard
to make sure that we represent our clients with their best interest first, knowing that
what is good for our clients will be good for WSB. To that end, we get involved with
short term strategies that will allow for development to occur without compromising the
long term goals of the city. We are very strategic in finding funding for infrastructure
projects that allow City funds to be used in other places of need.
Our company has grown beyond the traditional engineering firm in an effort to
recognize the benefits of economic development to our clients and to WSB. We have
become active in local chambers, economic development groups and have developed
relationships with many of the large developers and builders. Once these private
organizations work with WSB, they appreciate how hard we work to make their project
successful while preserving the needs and goals of the City. Additionally, we have
developed a grant and funding program to provide searchable options for project
funding. We have expanded our team to include community planning to complement
our full array of services including engineering, environmental, survey, right of way
and relocation. This most recent addition of economic development was necessary to
complete our team approach to provide full services to our clients. We intend to team
with the financial consultants when a deal requires funding analysis, but we have the
resources to fulfill all of the other economic development analysis and support.
WSB is continually improving in order to provide value to our clients and economic
development is an obvious area that we can contribute to your success. Our vision
for this effort is unique and focused on relationships, information and visibility. The
following scope details how we will make an impact for your organization!
2Approach and Scope of Services
Task 1: Data Collection
During this task, WSB will analyze existing data related to Monticello’s market sectors.
We will examine the data that is available on the City’s website as well as related city,
county, and state-based economic development websites. We will also examine internal
documents containing market data. Once we have completed our analysis, we will
report our findings to City staff and the EDA.
Based on our report, we will ask for a recommendation from the EDA to determine
priority for data collection and for targeted prospects. Where data is incomplete or
unavailable, WSB will research and compile new data sets to ensure all local market
sectors are appropriately represented and the information is readily available (see
Appendix A - Data Collection).
To ensure the City’s market data is readily available, WSB will deploy information
where appropriate including the City’s website, local economic development websites,
GreaterMSP and MNDEED’s customer relationship management systems. WSB will
also utilize a GIS-based platform to deploy the City’s market data during the Market
Matching process (see Appendix B - Data Deployment).
The dynamic nature of market data requires a built-in process of content management
to ensure accuracy and relevance. Therefore, WSB proposes a system of periodic review
which includes real-time updates. To support the real-time updates, WSB has developed
the InfoTracker tool, which is made available to City staff and EDA (see Appendix C -
InfoTracker).
The deliverables provided in Task 1 include the following and are further described on
pages 4 and 5.
• Deliverable 1: Market Data Report
• Deliverable 2: New Data Sets (ongoing)
• Deliverable 3: Data Deployment (ongoing)
• Deliverable 4: System of Periodic Review of Market Data (ongoing)
• Deliverable 5: InfoTracker (ongoing)
Task 2: Market Matching
The focus of Task 2 is to strategically and directly market Monticello’s assets to
prospective market entrants. WSB achieves this by utilizing our team’s professional
background and network to connect with prospects within our varied areas of expertise.
The Market Matching team executes outreach to prospects through our Market Matching
Network. Each member of WSB’s Market Matching team is assigned to a market
sector and systematically markets the City’s assets within their respective network (see
Appendix D - Market Matching Team).
Also during Task 2, WSB’s Market Matching team collects feedback from prospects
and catalogs opportunities in our Customer Relationship Management (CRM) system.
Prospects that become leads are moved into the development or pre-application process
involving City staff, EDA, and consultants (see Appendix E).
The deliverables provided in Task 2 include the following and are further described on
page 5.
• Deliverable 6: Profile of targeted prospects (ongoing)
• Deliverable 7: System of targeted prospect outreach (ongoing)
• Deliverable 8: Deliver leads/assist in closing (ongoing)
3Approach and Scope of Services
Asset Identification/Market Review - Task 1
1. General Market Data
2. City & EDA Owned
Property
3. Housing
4. Manufacturing and
Industrial Market Data
5. Retail Market Data
Build-out/Update Asset Database - Task 1
1. GIS-Based with Web
Access
2. Traditional Collateral
Information Deployment
- Task 2
1. Direct Marketing
2. Deliver Leads
3. Provide Feedback
4. Customer Relationship
Management (CRM)
Market Matching Network - Task 2
Positively MN
Greater MSP Investor
MN Precision
Manufacturing Association
NAIOP
MN High Tech Association
Minnesota Shopping Center
Association
Wright County Economic
Development Partnership
St. Cloud Downtown
Alliance Foundation
Greater St. Cloud
Development Corporation
MN Chamber
More
This chart describes WSB’s unique and comprehensive approach to economic
development. WSB strives to present relevant asset information in the most
effective and strategic manner possible. The graphic represents the ongoing flow of
information and the continuous process of data management and market matching.
4Deliverables
Deliverables
Task 1: Data Collection
Deliverable 1: Market Data Report
WSB will provide City staff and EDA with a report that analyses the inventory and
availability of the City’s market data. The Market Data report will tell you if the assets
embedded in your community are well defined and if the information related to your
community’s assets is open and accessible. The report will identify any weakness in the
identification and/or presentation of your community’s assets. If any asset is found to
be misidentified or underrepresented, the report will provide details for recommended
corrective action. This report will is also aimed at determining the City’s Unique
Selling Proposition (USP). The end result is your community’s enhanced ability to help
existing businesses expand, as well as attract, and communicate with, a wider array of
prospective developers and business owners.
Deliverable 2: New Data Sets
The collection of new data sets is prioritized based on recommendations from the EDA.
The goal of this deliverable is to achieve maximum effectiveness for data availability
and diffusion. WSB will collect and organize data from existing sources and will
conduct independent research to obtain data that is not otherwise available. It is
important to note that the process of research and data collection is ongoing and is
rolled into the system of periodic review.
Deliverable 3: Data Deployment
Data deployment occurs on a macro level - local, regional, and state-wide websites
and databases, and on a micro level - through the direct marketing efforts of WSB’s
Market Matching team. As part of this process, WSB will provide data to GreaterMSP
and MNDEED as requested, provide content for the City’s websites, develop a GIS-
based reporting tool, and provide a quarterly report to City staff and EDA on the status
of data deployment.
Deliverable 4: System of Periodic Review of Market Data
City staff and the EDA review the Market Data Report and prioritize data collection
efforts. WSB organizes a system of periodic review based on recommendations it
receives from City staff and EDA. The figure on page 6 is a sample of the market data
review and deployment timeline.
5Deliverables
Deliverable 5: InfoTracker
City staff and EDA are often the first to become aware of changes in the marketplace.
WSB will provide City staff and EDA with access to the InfoTracker tool, which provides
the means to quickly and easily hand-off information to WSB so our team can update
market data in a highly expedited manner. Please see Appendix C for a detailed
description of the InfoTracker tool.
Task 2: Market Matching
Deliverable 6: Profi le of Targeted Prospects
Upon completion of the Market Data Report, WSB will ask the EDA for priority in
determining a profile of targeted prospects. The profile of targeted prospects is
derived from the City’s asset information. WSB will utilize the City’s asset information
to highlight market strengths and to determine Monticello’s USP. WSB recommends
reviewing the profile of targeted prospects on a semiannual basis.
Deliverable 7: System of Targeted Prospect Outreach
Once the City’s USP and profile of targeted prospects is developed, WSB’s Economic
Development Specialist briefs the Market Matching Team, providing them with
relevant market data. Then the Market Matching Team will begin the process of
converting prospects to leads through direct marketing to business contacts, association
networking activity, responding to inquiries, and actively pursuing opportunities
through various economic development agencies. WSB will provide the EDA with a
quarterly report on targeted prospect outreach activity.
Deliverable 8: Deliver Leads/Assist in Closing
The closing component of the Market Matching process is a culmination of the
successful execution of the steps that preceded it. WSB will work directly with potential
market entrants from the prospecting phase to the pre-application or development
phase. We will act as a conduit to provide information to City staff/EDA and act as a
resource in identifying potential constraints. WSB will aid in identifying potential sites,
and act as a resource in implementing a funding package as needed.
6Deliverables
Deliverable 9: Annual Bus Tour
WSB places a high value on the importance of face-to-face interaction. Your
community has a sense of place that can only be fully realized from an on-the-ground
point of view. The annual bus tour gives your community the opportunity to show the
best you have to offer and provides you an opportunity to promote your community’s
assets directly to potential market entrants. WSB’s Market Matching team identifies
and invites developers and business owners who are active in your region as well
as those who are operating elsewhere but who have expressed interest in opening
your market. We take care of all of the logistics, allowing you to refine and tailor
your outreach to maximize your impact. The relationship your community makes
with potential market entrants pays instant dividends, and also serves as a valuable
resource for years to come.
Deliverable 10: Annual Open House
Economic Gardening is quickly becoming a buzz phrase. This concept is born out
of the idea that economic growth happens brick by brick, primarily with those who
are already living and doing business in your community. These are firms that have
roots in your community and view the world around them, not simply through the
lens of profitability, but also with an eye toward overall success of their community.
The vitality of these firms is extremely important in realizing positive sustainable
socioeconomic conditions. WSB’s Economic Development service aims to support the
firms and developers who are already doing business in your community. In addition
to collaborating with local business owners and developers during the asset analysis
phase, the Market Matching team gathers local operators for an annual open house
to review the state of the local markets, as well as to provide them with opportunities
to network with potential investors. The open house facilitates an intersection of
landowners, business owners, and developers allowing them to share relevant market
information leading to increased investment opportunities.
7Market Data Review and Deployment Timeline
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Market Data Review and Deployment Timeline
8Appendix A - Data Collection
WSB recognizes that cities desire to move forward with marketing efforts as quickly as
possible. Based on our research, WSB understands that we must have a good deal
of information to be of value to prospects; they require market data. By providing a
preliminary report on the inventory and availability of market data, we are providing
City staff and the EDA with an opportunity to decide which market sector you would
like to place your focus and prioritize WSB’s data collection efforts.
It is important to note that the process of collecting and deploying data is ongoing.
The process of systematizing data collection carries added value in that it relieves the
City of the obligation to conduct expensive periodic market study projects. The Market
Data Report sheds light on the availability of critical data. It also aids in understanding
the community’s assets and informs the prospect identification and marketing process.
This list below is a sample of the market data likely to be requested by prospects, and
completed by WSB as part of the ongoing data collection effort:
General Market Data
• Population (MSA or County)
–Age distribution
• Annual per capita income
–Household Income
• Race and ethnicity
• Unemployment rate
• Cost of living index
• Quality of life
–Parks and trails
–School data
• Transportation and transit
Appendix A - Data Collection
City & EDA-Owned Property
• Available inventory
• Size (developable acres)
• Cost per acre
• Zoning requirement
–Uses permitted
• Setbacks
–Percent of site that may be utilized
–Control of nuisances (dust, smoke, noise, etc.)
–Site mitigation required
• Available incentives
• Inventory and list price of homes currently on the market
9Appendix A
• Infrastructure of manufacturing and industrial
areas
–Truck access
–Rail served or adjacent to a rail line
–On-site storage available
* Trailer
* Outdoor
–Distance to:
* Nearest commercial airport (name, miles)
* Nearest inland port (name, miles)
* Nearest ocean port (name, miles)
* Nearest rail spur (name, miles)
* Nearest intermodal facility (name, miles)
* Nearest state highway (name, miles)
* Nearest interstate exchange (name, miles)
• Utilities available in manufacturing and industrial
areas
–Electric (on-site: Y/N; capacity)
–Gas (on-site: Y/N; capacity)
–Sewer (on-site: Y/N; capacity)
–Water (on-site: Y/N; capacity)
–Data/voice/fiber (on-site: Y/N; capacity)
–Stormwater (on-site: Y/N; capacity)
–Utility consumption incentives (rate discounts,
hedging, etc.)
• Retail market data
–Synthesize data collected from previous retail
market analysis
Housing
• Age and condition of current housing stock
• Inventory and list price of homes currently on the market
• Housing values
• Renter-occupied units
• Senior housing
Manufacturing and Industrial
Market Data
• Existing available buildings
–Size of building (square feet)
–Cost per square foot
–Year built
–Previous use
–Condition of building
–Floor area ratio
–Suitability of building for manufacturing
–Current zoning
–Climate controlled
* Air conditioning
* Heat
–Surrounding uses
–Opportunity for expansion
• Existing available land
–Size (developable acres)
–Cost per acre
–Zoning requirement
* Uses permitted
* Setbacks
* Percent of site that may be utilized
* Control of nuisances (dust, smoke, noise, etc.)
* Site mitigation required
–Surrounding uses
10Appendix B - Data Deployment
Appendix B - Data Deployment
Market
Matching
The following are some of the locations where the City of Monticello’s market
information will be deployed:
11Appendix C - InfoTracker
Appendix C - InfoTracker
12Appendix D - Market Matching Team
Appendix D - Market Matching Team
John Uphoff
Economic Development Specialist
John is an economic development specialist with broad experience working with
communities and organizations to achieve their economic goals. He earned a
Bachelor of Arts degree in Planning and Community Development from St. Cloud
State University, where he also minored in Economics. John has direct experience in
the areas of local economic development, housing, historic preservation, promotion,
and marketing. He has served as the project manager on a downtown development
initiative and a neighborhood stabilization/communication plan in the historic South
Side Neighborhood, both located in St. Cloud.
John will be the City’s primary contact for WSB’s Economic Development Services
offering. He will lead the Asset Identification/Market Review and Asset Build-out
efforts, and coordinate the efforts of the Economic Development Team. John will
provide ongoing feedback to City staff regarding economic development opportunities
discovered and provide reports/presentations and feedback to the EDA on a bi-monthly
basis. Essentially, he will be an extension of City staff and will respond to both staff and
EDA requests for information as the City’s economic development expert.
(320) 534-5951
juphoff@wsbeng.com
WSB’s Economic Development Team includes the seven key individuals identified
below and is supported by the entire WSB Team. The key staff have numerous direct
connections to private sector businesses and development entities and have been
assigned to various trade associations and business networks. Their collective network
and emphasis on establishing economic development connections will raise the bar for
traditional municipal economic development activities and will deliver ongoing value
for the City of Monticello.
Brian Bourassa, PE
Principal, Senior Project Manager, Economic Development Specialist
Brian is a registered professional engineer with more than 20 years of experience
in many types of municipal and general civil engineering projects. His engineering
experience includes all phases of the project and has involved representation of both
public and private entities. Brian’s experience in the private development market
sector has included both residential and commercial projects. He also has first-hand
experience as a private developer. Brian is known for his focus on client needs and
excellent customer service.
Brian will take direction from John and identify and market to potential developer
matches for the City of Monticello. He will focus on both the commercial, senior
housing, and residential markets.
(763) 287-8536
bbourassa@wsbeng.com
13Appendix D - Market Matching Team
Jason Wedel, PE
Associate, Senior Project Manager, Economic Development Specialist
Jason is a Senior Project Engineer in our Municipal Group. He has proven managerial
expertise related to municipal engineering and land development. Jason’s experience
working as an in-house public works director/city engineer provides him with the
management level expertise to work cooperatively with City Councils, Advisory Boards,
and City staff at a high level. Jason also has experience working for a national home
building company (Pulte Homes) as their Director of Land. In that role, Jason performed
duties related to land acquisition, entitlement, and development, which gives him a
unique perspective and understanding of how developers and cities can collaborate to
develop mutually beneficial assets for the community. He is versed in public speaking,
administration, financial analysis, project estimating, resolving complicated entitlement
and design problems, document preparation, and site management.
Jason will take direction from John and identify and market to potential developer
matches for the City of Monticello. He will focus primarily on the residential market.
(763) 287-8520
jwedel@wsbeng.com
Morgan Dawley PE
Associate, Municipal Senior Project Engineer
Morgan is a registered professional engineer with nearly 20 years of experience
in municipal and civil engineering projects including streets, storm sewers, water
distribution systems, sanitary sewer systems, water and wastewater treatment, site
grading, park improvements, development review, and municipal state aid systems.
His current responsibilities include planning, coordination, design, and construction
administration of a wide variety of municipal projects. Morgan has been a staff or
consultant city engineer for the past 10 years.
Morgan will take direction from John and identify and market to potential developer
matches for the City of Monticello. He will focus on both the commercial and senior
housing markets.
(763) 287-7173
mdawley@wsbeng.com
()
14Appendix D - Market Matching Team
Kelsey Johnson, AICP
Community Planner, Grant and Funding Specialist
Kelsey is a community planner with extensive public sector experience. She has served
as the project manager and lead planner on land use plans, comprehensive land use
plan updates, zoning ordinance updates, subdivision regulation updates, housing
action plans, and small area studies. As a grant and funding specialist, Kelsey tracks
funding and grant opportunities for WSB.
Kelsey’s role on the Economic Development Team will be to support John and the City
in identifying potential funding opportunities to support development projects.
(763) 287-8521
kjohnson@wsbeng.com
Addison Lewis
Community Planner, Research Analyst
Addison brings a variety of experiences in working with local communities. He has a
passion for sustainability and is an adept researcher. Addison’s experience with working
on municipal planning projects and interpreting zoning and land use ordinances has
provided him with a unique perspective on the necessity of preparing realistic and
implementable plans.
Addison will support John with research during the Asset Identification/Market Review
tasks and on an ongoing basis.
(763) 231-4873
alewis@wsbeng.com
Bret Weiss, PE
President
Bret is a registered professional engineer with more than 25 years of diverse municipal
and general civil engineering experience. He is an accomplished city engineer and
project manager responsible for the planning, coordination, design, and construction
administration of a wide variety of municipal projects. Bret is a skilled negotiator and is
passionate about serving the City of Monticello.
Bret’s role on the Economic Development Team will be to support John in identifying
potential developer matches, make introductions of the other team members to key
stakeholders in the area, and be part of the City’s team regarding the developer
negotiation process.
(763) 287-7190
bweiss@wsbeng.com
15Appendix E - Market Matching Sales Process
Appendix E - Market Matching Sales Process
Potential Business Lead Generation
• City staff/EDA
• Business Contacts
• Association Networking Activity
• Economic Development Agency
Initial Market Matching
• Business discovery – client needs assessment
• Respond to a Request for Information - RFI
• Preliminary information exchanged and discussion regarding known community asset(s)
Follow-up Market Matching Presentation – if necessary
• Complete information exchanged regarding community assets
• Further business discovery and client needs assessment
Community Development Engagement
• Preliminary Project Review
• Letter of Intent – LOI
Community Development Process Review
• Site Plan Approval/Developer Agreement Process
• Project Review
–Planning
–Engineering
–Financial
–Legal
16Appendix E - Market Matching Sales Process
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Appendix E - Market Matching Sales Process