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City Council Agenda Packet 01-14-2013AGENDA SPECIALMEETING–MONTICELLOCITYCOUNCIL Monday,January14,2013-5:30p.m. MississippiRoom-505WalnutStreet,Monticello,MN Mayor:ClintHerbst CouncilMembers:LloydHilgart,TomPerrault,GlenPosusta,BrianStumpf Other:JeffO’Neill,WayneOberg,BobPaschke 1.CalltoOrder 2.PurposeofWorkshop: a)Financialplanningandmanagementsettingfor2013-2016 b)EstablishmentofTimeSensitiveAcquisitionsCommittee c)WorkshopScheduleandGoal-settingprocessfor2013 3.Reviewanddiscussfinancialplanningandmanagementsettingfor2013-2016 4.ConsiderationofestablishingaTimeSensitiveAcquisitionsCommitteeandappointing representativestothecommittee 5.ReviewupcomingWorkshopScheduleandproposedgoal-settingprocessfor2013 6.Adjourn SpecialCouncilAgenda:01/14/13 1 3.ReviewanddiscussFinancialPlanningandManagementsettingfor2013-2016 (WO) WayneObergwillprovideinformationforthisdiscussion. SpecialCouncilAgenda:01/14/2013 1 4.ConsiderationofestablishingaTimeSensitiveAcquisitionsCommittee(TSAC)and appointrepresentativestothecommittee (JO/BP) A.REFERENCEANDBACKGROUND: CouncilisrequestedtoconsiderestablishingaTimeSensitiveAcquisitionsCommittee (TSAC)forthepurposeofauthorizingbiddingorpurchasingofequipment,productsor servicesbystaff,onalimitedbasis,whentimedoesnotallowforthefullCityCouncilto beinvolvedinthedecision.ItisrecommendedthatthecommitteeincludetheMayor and/orCouncilmember(s),theCityAdministrator,andtheFinanceDirector.The departmenthead(s)makingarequestwouldserveasarepresentativetothecommitteefor thepurposeofpresentingtheirrequest.Thisgroupwouldbechargedwithauthorizing auctionbiddingormakingpurchasingdecisionsonopportunitiesthatarisethatwouldnot conformtoatimeframetopresentbeforethefullCouncil. Indevelopingbudgets,staffresearchesequipment,servicesandproductsusingnewor contractpricingasabasisfortheirbudget.Councilhasadvisedstafftoalsolookatused orpreviouslyleasedequipmentorproductsinordertoconservemoneyinthebudget. Frequently,auctionsareheldonlineorthroughdealers,whereothercityandgovernment agenciesorprivatepartiesareliquidatingorofferingequipmentandproductsatvery reasonableprices,sometimesforafractionoftheirvalue.However,thecitymightneed tobereadyatshortnoticetomakeabidoranofferonitemsthathavebeenincludedin thebudget,wouldserveanecessarypurpose,orperhapsisneededduetoanemergency. Underthecurrentsystem,thepurchasingprocessconsistsofappearingbeforeCouncil forapprovaltomoveaheadonsolicitingbidsand/orpurchasingequipment,productsand services.Ifthisisatimesensitiveacquisitionorthereisanopportunityavailableon shortnotice,ourcurrentprocessgenerallydoesnotallowaquickdecision. Therefore,staffisproposingthatCouncilestablishaTimeSensitiveAcquisitions Committee,whichwouldhavetheauthoritytomakepurchasingdecisionsonshortnotice utilitizingthefollowingguidelines. TimeSensitiveAcquisitionsCommittee(TSAC)Guidelines TSACcanauthorizebiddingorpurchaseswithoutdirectapprovalfromtheCityCouncil aslongasthefollowingconditionsaremet. 1.ReviewbytheTSACshallnotbeusedtosidestepstandardpurchasingpolicies. TSACshallbeconvenedonlywhenanopportunityoccursformakinganofferor purchaseonshortnotice,whichcannotbeaccommodatedunderthenormal approvalprocess.Opportunitieswouldapplytoequipment,productsorservices thathavebeenincludedinthebudget,wouldserveanecessarypurpose,orare neededduetoanemergencysituation. SpecialCouncilAgenda:01/14/2013 2 2.Foritemsinthebudget,TSACcanauthorizeupto$30,000towardbiddingor purchase. 3.Foritemsnotinthebudget,TSACcanauthorizeupto$15,000forbiddingor purchase. 4.AnyitemsauthorizedforpurchasethroughtheTSACsystem,shallbereportedto andconfirmedbythefullCouncilatitsnextregularmeeting.(Note:Thisshould fulfillpossibleauditrequirements.) A1.BudgetImpact:Usingsuchacommitteetoreviewandauthorizeacquisitions hasthepotentialtoreduceexpensesfortheCityonpurchases,especiallylarger items. A2.StaffWorkloadImpact:Attendanceofcommitteerepresentativeswouldbe requiredatmeetings.Staffwouldbeinvolvedwithvenuesusedforpurchasing, suchasauctionsites,equipmentdealers,etc. B.ALTERNATIVEACTIONS: 1.MotiontoestablishaTimeSensitiveAcquisitionsCommittee(TSAC),assignthe CityAdministratorandFinanceDirectorasstandingmembersofthecommittee, andappointtheMayorand/orCouncilmember(s)asrepresentativesonthe committeeasfollows:___________________________________________. 2.MotiontodenyestablishingaTimeSensitiveAcquisitionsCommitteeatthis time. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,forCounciltoestablishaTimeSensitive AcquisitionsCommitteewiththeCityAdministratorandFinanceDirectorasstanding committeemembersandappointingoneortwomembersofCouncilasrepresentativeson thecommittee.Thedepartmenthead(s)makingarequestwouldbeinvolvedinmeetings forthepurposeofreviewingsuchrequests.EstablishmentofthisCommitteeshould enableexpediteddecision-makingonpurchasesofneededequipmentinatimelymanner, whichcouldresultinsignificantsavingsovertheyears. D.SUPPORTINGDATA: None SpecialCouncilAgenda:01/14/13 1 5.ReviewupcomingWorkshopScheduleandproposedgoal-settingprocessfor2013 (JO) PleaserefertotheWorkshopSchedulehandoutprovidedwithsupportingdata. UpcomingWorkshopScheduleforCityCounciland/orEDA(throughFebruary) Monday,1/28/13-3:45p.m.CouncilWorkshop o WastewaterTreatmentPlantTourandDiscussionofPotentialImprovements Monday1/28/13-5:30p.m.JointCityCouncil/EDAWorkshop o ReviewEconomicDevelopmentObjectives 1.Attractingnewbusinessesandindustry 2.Prospectingandsales 3.Supportgrowthofexistingbusinessandindustrybase 4.ReSTOREDowntownsupport 5.Other o ReviewIdeasforStaffandConsultantSupportNecessarytoAchieveObjectives 1.ReviewjobfocusandobjectivesforEconomicDevelopmentPosition 2.IdentifyrolesandresponsibilitiesforCityAdministrator,Community DevelopmentDirectorandFinanceDirectorrelativetoEconomic DevelopmentPosition 3.IdentifyrelationshipofnewhiretoCityCommitteeStructure 4.Reviewanddiscussskillsandabilitiesrequiredforposition o ReviewStatusofVariousEDAProjectsandProperties 1.TIF1-22ManagementPlan–determinedirection 2.Block34andAnchorBlock Understandopportunities Understandcosts 3.OutlotA,CountryClubManor 4.AutumnRidge–Podawiltz Monday,2/11/13–5:00p.m.CouncilGoal-SettingWorkshop o ReviewCityProjectList Date&TimeTBD CouncilWorkshop o IdentifyCapitalItemstopurchaseviaEquipmentNotes Wednesday,2/13/13-5:00p.m.EDAWorkPlanWorkshop o JobCreationandRetention–ReviewofSubsidyPrograms 1.TIF/GMEF/SmallCity TIF1-6 2.AttractingNewBusiness CapitalizingonFiberNet Memberships/organizations:maximizingpartnerships Leadresponsetools 3.ExpandingTaxBase FocusonsellingEDAland NegotiationsTeamopportunities o EmbracingDowntown 1.TIF1-22TargetProjects 2.FaçadeImprovementprogram 3.ReSTOREingDowntowncommitment o HousingandRedevelopment 1.Seniorandmulti-familyhousingstudy 2.HousingIncrementutilization AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, January 14, 2013 – 7 p.m. Mississippi Room, Monticello Community Center Mayor: Clint Herbst Council Members: Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Oath of Office for Mayor Herbst and Council Members Perrault and Posusta (JO) 1. Call to Order and Pledge of Allegiance 2A. Approval of Minutes – December 10, 2012 Regular Meeting 2B. Approval of Minutes – December 20, 2012 Special Meeting 3. Consideration of adding items to the agenda 4. Citizen comments, public service announcements, and updates a. Citizen Comments: b. Public Service Announcements: 1) Christmas Tree Drop-off 2) Swan Cam c. Updates: 1) Mn/DOT projects within city limits (Mn/DOT staff) 5. Consent Agenda: A. Consideration of approving payment of bills for January 14th B. Consideration of approving new hires and departures for City departments C. Consideration of approving 2013 Schedule for Council and Commission meetings D. Consideration of approving renewal of a pawn shop license for 2013 for Michael Helm dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25 E. Consideration of approving 2013 Wright County Annual Highway Maintenance agreement F. Consideration of approving a contract with Wright County Assessor’s Office for 2014-2015 assessing services G. Consideration of accepting the Management Plan for TIF District 1-22 in accordance with approval by the EDA SPECIAL MEETING 5:30 p.m. – Meeting Topics: financial planning, acquisitions committee, and goal-setting/workshop schedule H. Consideration of adopting Ordinance #567 approving amendments to the Monticello Zoning Ordinance, Section 5.3 – Accessory Uses related to Auto and Truck Repair & Sales and adopting Summary Ordinance #567A for publication. Applicant: Ron Maas/Bedrock Motors I. Consideration of adopting Ordinance #568 approving an Interim Temporary Sign ordinance in accordance with previous Council action J. Consideration of establishing a policy related to billing for water leaks and adjustments on utility accounts K. Consideration of approving reimbursement of city expenses funded by FiberConnect for month of September 2012 6. Consideration of items removed from the consent agenda for discussion 7. Public Hearing – Consideration of adopting Resolution #2013-001 approving Municipal Consent for State Project No. 8605-50 extending 4-lane section of TH 25 to 85th Street/CR 106 8. Consideration of approving appointments and designations for 2013 9. Consideration of approving an Amended and Restated Shared Use Agreement and purchase agreement between Wright County, City of Monticello, and YMCA of Greater Twin Cities for a Phase IV acquisition at the Bertram Chain of Lakes Regional Park 10. Consideration of adopting Resolution 2013-002 accepting bids and awarding contract for purchasing Screw Press for Phase 1 of Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks and Site Improvements, City Project No. 12C003 11. Consideration of accepting quotes and approving purchase of televisions for the MCC Fitness Area 12. Added items 13. Adjournment CityCouncilAgenda:01/14/13 1 5A.ConsiderationofapprovingpaymentofbillregistersforJanuary14th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $581,131.27. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:01/09/2013 - 11:19AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00202.01.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1026 AMERICAN COMMUNITY NEWSPAPERS INC Check Sequence: 1 ACH Enabled: False 1140564 12C003 - 12C003 Bids 12/13 139.18 01/15/2013 602-00000-165010 1141468 12C003 - 12C003 Bids 12/20 135.51 01/15/2013 602-00000-165010 1142401 Ordinance 571A 12/27 109.88 01/15/2013 101-41310-435100 1142402 Ordinance 570 12/27 146.50 01/15/2013 101-41910-435100 531.07Check Total: Vendor:1028 AMERIPRIDE LINEN AND APPERAL SERVICES Check Sequence: 2 ACH Enabled: False 2200326027 laundry services 62.80 01/15/2013 226-45122-431110 2200326027 towel rental 13.85 01/15/2013 226-45122-441710 2200326027 uniform rental 21.83 01/15/2013 226-45122-441700 2200328620 uniform rental 21.83 01/15/2013 226-45122-441700 2200328620 towel rental 13.85 01/15/2013 226-45122-441710 2200328620 laundry services 62.80 01/15/2013 226-45122-431110 196.96Check Total: Vendor:1030 ANCOM TECHNICAL CENTER INC Check Sequence: 3 ACH Enabled: False 33845 Pager replaced with another unit; tested and aligned 95.00 01/15/2013 101-42200-440440 95.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 4 ACH Enabled: False 1859250 5.25 01/15/2013 226-45122-433300 1859250 41.82 01/15/2013 226-45127-421460 1859250 re-sale 558.32 01/15/2013 226-45127-425410 605.39Check Total: Vendor:1044 ASCAP Check Sequence: 5 ACH Enabled: False 1/7/13 01/01/13 - 12/31/13 license 294.99 01/15/2013 226-45122-443700 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 294.99Check Total: Vendor:1048 AVENET LLC Check Sequence: 6 ACH Enabled: False 31988 1/1 - 12/31/13 Annual Service Package Web Hosing Mtc & Support 700.00 01/15/2013 101-41920-430920 31988 RSS Feeds - Service Package 50.00 01/15/2013 101-41920-430920 750.00Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 7 ACH Enabled: False 76421600 1,880.45 01/15/2013 609-49750-425100 76421600 26.10 01/15/2013 609-49750-433300 76505600 51.59 01/15/2013 609-49750-433300 76505600 4,452.06 01/15/2013 609-49750-425100 87823900 re-sale 149.70 01/15/2013 609-49750-425400 87823900 4.00 01/15/2013 609-49750-433300 6,563.90Check Total: Vendor:1067 BERNICK'S Check Sequence: 8 ACH Enabled: False 251754 re-sale 105.00 01/15/2013 609-49750-425400 251755 1,115.20 01/15/2013 609-49750-425200 251756 88.20 01/15/2013 609-49750-425300 251757 re-sale 335.00 01/15/2013 226-45127-425410 7574 264.00 01/15/2013 609-49750-425200 1,907.40Check Total: Vendor:1075 BOND TRUST SERVICES CORPORATION Check Sequence: 9 ACH Enabled: True 8548 2/2/13 - 2/1/14 Agent Services GO Bonds Series 2010A 450.00 01/15/2013 317-47000-462010 450.00Check Total: Vendor:1080 BRAEMER MAILING SERVICE INC Check Sequence: 10 ACH Enabled: False 54377 Delinquent Qtr 3 2012 UB (1035) print; fold; insert; ect. (1/2) 84.77 01/15/2013 602-49490-431990 54377 Delinquent Qtr 3 2012 UB (1035) envelopes (1/2) 31.53 01/15/2013 602-49490-420990 54377 Delinquent Qtr 3 2012 UB (1035) envelopes (1/2) 31.53 01/15/2013 601-49440-420990 54377 Delinquent Qtr 3 2012 UB (1035) print; fold; insert; ect. (1/2) 84.78 01/15/2013 601-49440-431990 232.61Check Total: Vendor:3278 SHANNON BYE Check Sequence: 11 ACH Enabled: False 2012 Meeting Monticello Joint Planning Bd - 12/12/12 meeting 35.00 01/15/2013 230-46401-431990 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 35.00Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 12 ACH Enabled: True 1003523 utx - (2) 716GE-I Indoor ONT; (10) PS 700GE Adaptor; ect. 835.92 01/15/2013 656-49877-421800 1003524 utx - (10) SFU ONT Enclosure with Splice Tray 314.39 01/15/2013 656-49877-421800 1,150.31Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 13 ACH Enabled: False 1/2/13 MGFARM - 9429449-3 12.82 01/15/2013 213-46522-438300 1/2/13 MGFARM - 9429448-5 140.49 01/15/2013 213-46522-438300 1/2/13 MGFARM - 9429450-1 275.31 01/15/2013 213-46522-438300 1/3/13 5864452-7 489.09 01/15/2013 211-45501-438300 1/3/13 5768542-2 6,948.69 01/15/2013 226-45122-438300 1/3/13 5768542-2 150.24 01/15/2013 101-42800-438300 1/3/13 5768542-2 112.68 01/15/2013 101-45175-438300 1/3/13 5768542-2 300.48 01/15/2013 101-41940-438300 1/3/13 5828859-8 77.72 01/15/2013 101-41940-438300 1/3/13 8235331-9 136.56 01/15/2013 101-41941-438300 1/3/13 8235333-5 90.58 01/15/2013 101-41941-438300 1/3/13 5788570-9 154.14 01/15/2013 609-49754-438300 12/31/12 8000014331-5 329.34 01/15/2013 101-42200-438300 12/31/12 8000014331-5 64.31 01/15/2013 101-45201-438300 12/31/12 8000014331-5 1,646.61 01/15/2013 101-43127-438300 12/31/12 8000014331-5 29.04 01/15/2013 217-41990-438300 10,958.10Check Total: Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 14 ACH Enabled: False 82506 CO2 tank 48.09 01/15/2013 226-45122-441500 48.09Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 15 ACH Enabled: False 1044377CORR #1044377 org paid on 11/27/12 invoice correction -17.60 01/15/2013 609-49750-425200 1049348 7,276.60 01/15/2013 609-49750-425200 1049379 19,802.50 01/15/2013 609-49750-425200 1049379 re-sale 141.50 01/15/2013 609-49750-425400 1049397 re-sale 38.45 01/15/2013 609-49750-425400 1049397 2,265.75 01/15/2013 609-49750-425200 9437 360.00 01/15/2013 609-49750-425200 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 29,867.20Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 16 ACH Enabled: True 682266 1,087.70 01/15/2013 609-49750-425200 682266 re-sale 100.50 01/15/2013 609-49750-425400 683017 588.45 01/15/2013 609-49750-425200 1,776.65Check Total: Vendor:3280 DELTA MARKETING GROUP INC Check Sequence: 17 ACH Enabled: False 10535 utx - (2) 1500VA rack tower 120V 400.00 01/15/2013 655-49870-421990 400.00Check Total: Vendor:3280 DELTA MARKETING GROUP INC Check Sequence: 18 ACH Enabled: False 10534 utx - Inside H.E. (1) UPS - Uninterrupted Power Supply 19,995.00 01/15/2013 655-49870-440100 19,995.00Check Total: Vendor:2005 FRANKLIN DENN Check Sequence: 19 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd - 4/13/11; 3/14/12; 9/12/12 52.50 01/15/2013 230-46401-431990 52.50Check Total: Vendor:2354 ROSEANNE DURAN Check Sequence: 20 ACH Enabled: False Review Board Review Board - mileage 7.22 01/15/2013 101-41410-433100 Review Board Review Board - 2012 Election 42.50 01/15/2013 101-41410-431990 49.72Check Total: Vendor:2821 ECONOMIC DEVELOPMENT SERVICES INC Check Sequence: 21 ACH Enabled: False 12/19/12 ZEDTMS - Contract Balance - Professional services December 2012 52.08 01/15/2013 213-46301-431990 52.08Check Total: Vendor:1156 EDP OF WRIGHT COUNTY Check Sequence: 22 ACH Enabled: False 2013 Membership 2013 Membership Dues 2,373.50 01/15/2013 213-46301-443300 2,373.50Check Total: Vendor:1165 EMERGENCY APPARATUS MAINTENANCE INC Check Sequence: 23 ACH Enabled: True 65257 Eng 1 (1162) - Truck leans to right- replace rear spring 2,858.04 01/15/2013 101-42200-440500 2,858.04Check Total: AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3266 AMANDA ERICKSON Check Sequence: 24 ACH Enabled: True 12/19/12 mileage reimbursement (cert class - A. Erickson) 54.28 01/15/2013 217-41990-433100 54.28Check Total: Vendor:3204 WILLIAM LAWRENCE FAIR Check Sequence: 25 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 Review Board Review Board - mileage 12.21 01/15/2013 101-41410-433100 62.21Check Total: Vendor:1171 FEDERAL EXPRESS Check Sequence: 26 ACH Enabled: False 2-126-55439 Sender - Eagle Comtronics Inc Liverpool NY 10.61 01/15/2013 655-49870-432400 10.61Check Total: Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 27 ACH Enabled: True Dec 12 Per Sub December 2012 Per Sub operational/technical support service, ect 13,114.00 01/15/2013 655-49870-431990 13,114.00Check Total: Vendor:3102 FIBERCONNECT INCORPORATED Check Sequence: 28 ACH Enabled: True Jan 2012 January 2013 Management Fee 20,000.00 01/15/2013 655-49870-430700 20,000.00Check Total: Vendor:2273 FIBERNET MONTICELLO Check Sequence: 29 ACH Enabled: False 1/2/13 cust #63340 12/2012 153.62 01/15/2013 655-49870-432100 153.62Check Total: Vendor:1174 FINKEN WATER CENTERS Check Sequence: 30 ACH Enabled: False 2354922 cust #401437 January 2013 cooler rental 10.15 01/15/2013 609-49754-441500 2361722 cust #5232 January 2013 cooler rental 9.62 01/15/2013 217-41990-441500 2361742 cust #5221 January 2013 cooler rental 5.34 01/15/2013 101-41940-441500 2361752 cust #1064 January 2013 cooler rental 10.15 01/15/2013 226-45122-441500 43362TB cust #5232 (3) 5 gal drinking water 17.85 01/15/2013 217-41990-443990 43405TB cust #401437 (4) 5 gal drinking water 27.80 01/15/2013 609-49754-443990 43407TB cust #5221 (10) 5 gal drinking water 59.50 01/15/2013 101-41940-443990 140.41Check Total: Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 31 ACH Enabled: False 53474 Mice extermination 53.44 01/15/2013 101-41941-431990 53511 Quarterly extermination 37.41 01/15/2013 217-41990-431990 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 90.85Check Total: Vendor:1413 GOPHER STATE ONE CALL Check Sequence: 32 ACH Enabled: True 57219 December 2012 59.45 01/15/2013 601-49440-422770 59.45Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 33 ACH Enabled: False 147778 288.00 01/15/2013 609-49750-425300 147778 6.75 01/15/2013 609-49750-433300 294.75Check Total: Vendor:3126 GRAYBAR Check Sequence: 34 ACH Enabled: False 963939941 (12) DC UPS (returned-see cr memo 964233340); (1000) locking tie 740.91 01/15/2013 656-49877-421990 964031425 (10) 100/pk single siding clips 119.59 01/15/2013 656-49877-421990 964233340 (12) DC UPS - see inv 963939941 -582.26 01/15/2013 656-49877-421990 278.24Check Total: Vendor:2895 GREATER MN REG PARKS AND TRAILS COALITION Check Sequence: 35 ACH Enabled: False 2013 Mmbrship 2013 Membership - City of Monticello 225.00 01/15/2013 101-45201-443300 225.00Check Total: Vendor:1212 THOMAS P GROSSNICKLE Check Sequence: 36 ACH Enabled: True Boot Reimb Steel toed boot reimbursement 90.00 01/15/2013 101-45201-420650 90.00Check Total: Vendor:1224 HD SUPPLY WATERWORKS LTD Check Sequence: 37 ACH Enabled: False 5846579 (48) 100cf meters (re-sale) 5,859.46 01/15/2013 601-49440-422710 5969897 utx - (250) 100cuft 4 wheel meter supplies 13,297.50 01/15/2013 601-49440-422701 19,156.96Check Total: Vendor:1227 CLINT HERBST Check Sequence: 38 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd-4/13/11; 3/14/12; 9/12/12; 12/12/12 70.00 01/15/2013 230-46401-431990 70.00Check Total: Vendor:3206 WILLIAM M HOFFARTH Check Sequence: 39 ACH Enabled: False Review Board Review Board - mileage 13.32 01/15/2013 101-41410-433100 Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 63.32Check Total: Vendor:3229 HOGLUND SIGN & GRAPHIC Check Sequence: 40 ACH Enabled: False 011227 utx - (12) 9"x22" vehicle logos 336.00 01/15/2013 601-49440-422700 011227 utx - (12) 9"x22" vehicle logos 336.00 01/15/2013 602-49490-422700 672.00Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 41 ACH Enabled: False 12/18/2012 Motor Fuel 11/21/12 33.47 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 11/28/12 49.36 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 11/30/12 33.43 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/03/12 40.58 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/05/12 68.60 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/05/12 61.04 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/11/12 21.50 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/11/12 48.83 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/12/12 38.27 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/12/12 78.00 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/13/12 24.64 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel 12/17/12 27.20 01/15/2013 101-42200-421200 12/18/2012 Motor Fuel credit 11/21/12 - 12/17/12 -34.65 01/15/2013 101-42200-421200 490.27Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 42 ACH Enabled: False 12/18/12 Motor fuel 12/4/12 42.17 01/15/2013 101-42200-421200 12/18/12 Motor fuel 12/4/12 39.84 01/15/2013 101-42200-421200 12/18/12 Motor fuel 12/7/12 18.34 01/15/2013 101-42200-421200 12/18/12 Motor fuel 12/10/12 20.90 01/15/2013 101-42200-421200 12/18/12 Motor fuel 12/17/12 22.24 01/15/2013 101-42200-421200 12/18/12 Motor fuel credit 12/4/12 - 12/17/12 -8.16 01/15/2013 101-42200-421200 135.33Check Total: Vendor:2008 BRETT HOLKER Check Sequence: 43 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd-4/13/11; 3/14/12; 9/12/12; 12/12/12 70.00 01/15/2013 230-46401-431990 70.00Check Total: Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 44 ACH Enabled: False 12121409 pool chemical product 659.39 01/15/2013 226-45122-421600 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 659.39Check Total: Vendor:2208 INITIATIVE FOUNDATION Check Sequence: 45 ACH Enabled: False 2013 Pledge Total commitment for 2013 2,200.00 01/15/2013 213-46301-444900 2,200.00Check Total: Vendor:2871 JACK'S OIL DISTRIBUTING, INC Check Sequence: 46 ACH Enabled: True 3188A bulk 1300 10w20 1,788.25 01/15/2013 101-43127-421300 40583 561 gal PDS clear fuel winter 2,022.41 01/15/2013 101-43120-421200 42012 835 gal ethanol blended 2,459.08 01/15/2013 101-43120-421200 42012 1135 gal win ten 4,205.18 01/15/2013 101-43120-421200 10,474.92Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 47 ACH Enabled: False 2003031 198.60 01/15/2013 609-49750-425200 2003031 3.00 01/15/2013 609-49750-433300 201.60Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 48 ACH Enabled: False 1467425 1,338.10 01/15/2013 609-49750-425300 1467425 30.58 01/15/2013 609-49750-433300 1467426 640.14 01/15/2013 609-49750-425100 1467426 8.34 01/15/2013 609-49750-433300 1467427 161.22 01/15/2013 609-49750-433300 1467427 5,335.40 01/15/2013 609-49750-425300 1467428 104.95 01/15/2013 609-49750-425200 1469009 7,554.45 01/15/2013 609-49750-425100 1469009 107.03 01/15/2013 609-49750-433300 1473185 1.39 01/15/2013 609-49750-433300 1473185 120.00 01/15/2013 609-49750-425100 1473186 458.20 01/15/2013 609-49750-425300 1473186 10.19 01/15/2013 609-49750-433300 1473187 5.67 01/15/2013 609-49750-433300 1473187 520.40 01/15/2013 609-49750-425100 1473188 2,384.30 01/15/2013 609-49750-425300 1473188 71.35 01/15/2013 609-49750-433300 1473189 104.95 01/15/2013 609-49750-425200 561215 -31.00 01/15/2013 609-49750-425300 561215 -1.39 01/15/2013 609-49750-433300 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 18,924.27Check Total: Vendor:2363 HARVEY KENDALL Check Sequence: 49 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 Review Board Review Board - mileage 13.32 01/15/2013 101-41410-433100 63.32Check Total: Vendor:2009 NANCY KOPFF Check Sequence: 50 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd-4/13/11; 3/14/12; 9/12/12; 12/12/12 150.00 01/15/2013 230-46401-431990 150.00Check Total: Vendor:1292 LEROY JOB TRUCKING INC Check Sequence: 51 ACH Enabled: True 15321 (8) animal charge 80.00 01/15/2013 101-42700-431990 15382 (1) animal charge 10.00 01/15/2013 101-42700-431990 90.00Check Total: Vendor:1888 MACTA Check Sequence: 52 ACH Enabled: False 2013 Membership 2013 Membership - FiberNet Monticello - Account ID: 130 300.00 01/15/2013 655-49870-443300 300.00Check Total: Vendor:1306 MAIN STREET DESIGNS INC Check Sequence: 53 ACH Enabled: False 19258 (19) flags w/poles, brackets, ect 1,664.10 01/15/2013 101-43120-422600 1,664.10Check Total: Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 54 ACH Enabled: True 900 (250) business cards - T.B. 63.32 01/15/2013 101-43115-421990 905 creative services - billboard & birthday party flyer updates 255.00 01/15/2013 226-45122-431990 318.32Check Total: Vendor:2011 STACY MARQUARDT Check Sequence: 55 ACH Enabled: False 2011 Meeting Monticello Joint Planning Bd - 4/13/11 meeting 50.00 01/15/2013 230-46401-431990 2011 Meeting Monticello Joint Planning Bd - 4/13/11 mileage reimbursement 8.75 01/15/2013 230-46401-433100 58.75Check Total: Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 56 ACH Enabled: False Dec - 12 December 2012 911 Wright Co 1,020.28 01/15/2013 655-00000-208170 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 1,020.28Check Total: Vendor:1717 MINNESOTA MUNICIPAL UTILITIES ASSOCIATION Check Sequence: 57 ACH Enabled: False 40407 1/1 - 12/31/13 2013 Water Utility Member Dues 398.00 01/15/2013 101-41800-443300 40666 Safety Mgmt Program 1st qtr 2013 2,020.50 01/15/2013 101-41800-431960 2,418.50Check Total: Vendor:1738 MN DEPT OF HEALTH Check Sequence: 58 ACH Enabled: False Qtr 4 2012 Community Water Supply Service Connection Fee 6,323.00 01/15/2013 601-49440-443750 6,323.00Check Total: Vendor:1845 MN DEPT OF LABOR & INDUSTRY Check Sequence: 59 ACH Enabled: False December 2012 Conf # 15755171109 1,332.48 01/15/2013 101-00000-208110 September 2012 Conf # 15753171109 3,276.44 01/15/2013 101-00000-208110 4,608.92Check Total: Vendor:1369 MONTICELLO CHAMBER OF COMMERCE Check Sequence: 60 ACH Enabled: False 5058a 2013 Membership 100.00 01/15/2013 655-49870-443300 5068a 2013 Membership 100.00 01/15/2013 609-49754-443300 5098a 2013 Membership 380.00 01/15/2013 101-41940-443300 5099a 2013 Membership 100.00 01/15/2013 226-45122-443300 5102a 2013 Membership 100.00 01/15/2013 217-41990-443300 5254a Chamber Lunch - A.S. 12.00 01/15/2013 101-41910-433200 5254a Chamber Lunch - R.H. 12.00 01/15/2013 101-42400-433200 5254a Chamber Lunch - G.P. 12.00 01/15/2013 101-41110-433200 5254a Chamber Lunch - J.O. 12.00 01/15/2013 101-41310-433200 828.00Check Total: Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 61 ACH Enabled: True 12/13/12 (150) 3-pt Incident Report w/change; (50) padded Incident Report 133.59 01/15/2013 101-42200-420300 133.59Check Total: Vendor:1376 MONTICELLO PUBLIC LIBRARY Check Sequence: 62 ACH Enabled: True 12/1-12/31/12 Program services 175.00 01/15/2013 211-45501-430150 175.00Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 63 ACH Enabled: True January 2013 Monthly appropriation 4,291.67 01/15/2013 101-45175-444310 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 4,291.67Check Total: Vendor:1629 MP NEXLEVEL LLC Check Sequence: 64 ACH Enabled: True 102283 (2) SEB 101 (P); (2) ground rod (Job: 12113127 Buried Drops) 764.00 01/15/2013 656-49877-431990 764.00Check Total: Vendor:1388 MRPA Check Sequence: 65 ACH Enabled: False 1/7/13 2013 membership (MN Rec & Prk Assoc) 293.00 01/15/2013 226-45122-443300 293.00Check Total: Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 66 ACH Enabled: False 12/3/12 Account Number 7900 0440 6327 5196 1,000.00 01/15/2013 101-00000-155010 1,000.00Check Total: Vendor:2369 MERRI JO NESLAND Check Sequence: 67 ACH Enabled: False Review Board Review Board - 2012 Election 22.50 01/15/2013 101-41410-431990 Review Board Review Board - mileage 12.21 01/15/2013 101-41410-433100 34.71Check Total: Vendor:2492 NORTHLAND REFRIGERATION INC Check Sequence: 68 ACH Enabled: False 6220 labor/supp fitness area - AHU repair 628.91 01/15/2013 226-45122-440440 628.91Check Total: Vendor:1414 JEFF O'NEILL Check Sequence: 69 ACH Enabled: True 1/26-2/15/12 Reimb (2) Perkins-1/25 City Admin mtg; 2/16 Dahlheimer mtg; ect. 87.86 01/15/2013 101-41310-443990 87.86Check Total: Vendor:1405 OFFICEMAX INCORPORATED Check Sequence: 70 ACH Enabled: False 714066 batteries, wall calanders, pens, ect 77.53 01/15/2013 101-43110-420990 77.53Check Total: Vendor:3271 RAY AND TRICIA OLSEN Check Sequence: 71 ACH Enabled: False Refund FiberNet Monticello acct # 71284 40.77 01/15/2013 655-00000-115040 40.77Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 72 ACH Enabled: True AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 46410 labor/repair - MCC boiler #2 140.36 01/15/2013 226-45122-440440 140.36Check Total: Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 73 ACH Enabled: True 130102010592 Voice - Operator Services 191.45 01/15/2013 655-49860-430910 130102010592 Voice - Whole 800 Switched 288.01 01/15/2013 655-49860-430910 130102010592 Voice - Whole Switching Services 538.59 01/15/2013 655-49860-430910 1,018.05Check Total: Vendor:2131 ONVOY VOICE SERVICES Check Sequence: 74 ACH Enabled: True 130102008669 Voice - 12/25/12 Dips 970.00 01/15/2013 655-49860-430910 130102008669 Voice - 1/2-2/1/13 SS7 A-Links 488.33 01/15/2013 655-49860-430910 1,458.33Check Total: Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 75 ACH Enabled: True 010004236319 re-sale 30.60 01/15/2013 226-45127-425410 30.60Check Total: Vendor:1674 JAMIE ANN PAULSON Check Sequence: 76 ACH Enabled: False 12533 (4) sweatshirt 80.20 01/15/2013 101-45201-421110 12533 (4) embroidery 44.00 01/15/2013 101-45201-421110 124.20Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 77 ACH Enabled: False 8382197-IN 639.69 01/15/2013 609-49750-425300 8382197-IN 10.50 01/15/2013 609-49750-433300 8382603-IN 11.25 01/15/2013 609-49750-433300 8382603-IN 801.63 01/15/2013 609-49750-425300 8382616-IN 69.31 01/15/2013 609-49750-425100 8382616-IN 2.25 01/15/2013 609-49750-433300 1,534.63Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 78 ACH Enabled: False 2355492 122.88 01/15/2013 609-49750-433300 2355492 8,625.65 01/15/2013 609-49750-425100 2355493 2,919.16 01/15/2013 609-49750-425300 2355493 re-sale 86.89 01/15/2013 609-49750-425400 2355493 83.16 01/15/2013 609-49750-433300 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 2356442 2.78 01/15/2013 609-49750-433300 2356442 208.50 01/15/2013 609-49750-425100 2357245 5,459.69 01/15/2013 609-49750-425100 2357245 55.60 01/15/2013 609-49750-433300 2357246 2.78 01/15/2013 609-49750-433300 2357246 27.65 01/15/2013 609-49750-425100 2357246 45.50 01/15/2013 609-49750-425300 2359123 1,651.44 01/15/2013 609-49750-425100 2359123 25.02 01/15/2013 609-49750-433300 2359124 65.33 01/15/2013 609-49750-433300 2359124 2,059.56 01/15/2013 609-49750-425300 3496962 -72.45 01/15/2013 609-49750-425100 3496962 -2.78 01/15/2013 609-49750-433300 21,366.36Check Total: Vendor:3274 PLAYPOWER LT FARMINGTON INC Check Sequence: 79 ACH Enabled: False 1400170347 Meadow Oak Pk damage - (14) Timber Kid TM 1830MM/6' blk 1,498.39 01/15/2013 101-45201-421990 1,498.39Check Total: Vendor:1852 POWER & TEL Check Sequence: 80 ACH Enabled: True 5297056-00 utx - (1000) Clip RG59/6 sgl flex 7/8" screw black 76.00 01/15/2013 656-49877-421990 76.00Check Total: Vendor:1443 QUALITY FLOW SYSTEMS INC Check Sequence: 81 ACH Enabled: False 25957 (1) controller (lift station @ Chelsea Rd) 4,916.25 01/15/2013 602-49490-458010 4,916.25Check Total: Vendor:2296 RICHARD QUICK Check Sequence: 82 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 50.00Check Total: Vendor:3279 SEAN RILEY Check Sequence: 83 ACH Enabled: False 2012 Meetings Monticello Joint Planning Bd-3/14/12; 9/12/12; 12/12/12 150.00 01/15/2013 230-46401-431990 2012 Meetings Monticello Joint Planning Bd - mileage reimbursement 6.25 01/15/2013 230-46401-433100 156.25Check Total: Vendor:1459 RJM DISTRIBUTING INC Check Sequence: 84 ACH Enabled: False 21832 472.50 01/15/2013 609-49750-425200 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 472.50Check Total: Vendor:1983 THADDAEUS ROUSU Check Sequence: 85 ACH Enabled: True 11/9-12/28/12 11/9 - 12/28/12 intra-city mileage 30.14 01/15/2013 655-49870-433100 30.14Check Total: Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 86 ACH Enabled: True A20852 Hallway door-install Push-Button Access Control lock 818.75 01/15/2013 101-43127-440100 A20861 labor/supplies - access control lock, backer plate for latch 924.84 01/15/2013 101-43127-440100 A20862 Vesibule door-install continuous hinge & lock keyed to C.H. key 423.21 01/15/2013 101-41940-440100 2,166.80Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 87 ACH Enabled: True 1/15/13 Contract 1,593.75 01/15/2013 101-42700-431200 12/2-12/31/12 Mileage reimbursement 108.23 01/15/2013 101-42700-433100 1,701.98Check Total: Vendor:2374 JAMES SANBORN Check Sequence: 88 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 Review Board Review Board - mileage 13.88 01/15/2013 101-41410-433100 63.88Check Total: Vendor:2006 PATRICK A SAWATZKE Check Sequence: 89 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd-4/13/11; 3/14/12; 9/12/12; 12/12/12 70.00 01/15/2013 230-46401-431990 70.00Check Total: Vendor:1483 SENSIBLE LAND USE COALITION Check Sequence: 90 ACH Enabled: False 4953756 2013 Membership - Angela Schumann 75.00 01/15/2013 101-41910-443300 75.00Check Total: Vendor:1487 CATHY SHUMAN Check Sequence: 91 ACH Enabled: True 12/26/12 12/26/12 Wright Cty Recorder/Auditor - record docs 11.16 01/15/2013 101-41310-433100 11.16Check Total: Vendor:3270 SHANE AND KRISTEN SIMONDS Check Sequence: 92 ACH Enabled: False Escrow Refund ZSMNDS - Net Escrow Refund 358.00 01/15/2013 101-00000-220110 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 358.00Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 93 ACH Enabled: False 12/24/12 Firehall cleaning 12/8 - 12/22/12 100.00 01/15/2013 101-42200-431100 100.00Check Total: Vendor:1493 THE SMOKE-EATER PUBLICATIONS Check Sequence: 94 ACH Enabled: False 2013 Subscriptn (32) subscriptions 224.00 01/15/2013 101-42200-443300 224.00Check Total: Vendor:3277 SNAP-ON INDUSTRIAL Check Sequence: 95 ACH Enabled: False 18788446 (1) tool box 1,493.58 01/15/2013 101-43127-424100 1,493.58Check Total: Vendor:2377 DARLENE SOLBERG Check Sequence: 96 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 Review Board Review Board - mileage 14.43 01/15/2013 101-41410-433100 64.43Check Total: Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 97 ACH Enabled: True 226546 (1) cs 4000ct napkins; (1) cs 1000ct forks 44.51 01/15/2013 101-42200-421990 226548 utx - (2) cs nitrile gloves 149.80 01/15/2013 101-45201-421600 226548 (1) 4/1gal neutral detergent 29.71 01/15/2013 101-45201-421600 224.02Check Total: Vendor:1612 SPRINGBROOK SOFTWARE INC Check Sequence: 98 ACH Enabled: False INV23879 utx - 20% - 2013 Annual software mtc (final year of contract) 5,147.38 01/15/2013 101-41920-430900 INV23879 80% - 2013 Annual software mtc (final year of contract) 20,589.50 01/15/2013 101-41920-430900 INV23948 utx - Final Contract Installment 21,544.00 01/15/2013 101-00000-206010 47,280.88Check Total: Vendor:1506 STRATEGIC EQUIPMENT & SUPPLY COMPANY Check Sequence: 99 ACH Enabled: False 1985378 re-sale 20.24 01/15/2013 609-49750-425400 1985378 (1) cs can liners 30.16 01/15/2013 609-49754-421100 1985378 (1) cs paper towels, (8) bales bags 260.12 01/15/2013 609-49754-421990 1985378 utx - (1) cs plastic spoons 47.73 01/15/2013 609-49754-421990 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference 358.25Check Total: Vendor:2007 BRIAN STUMPF Check Sequence: 100 ACH Enabled: False 2011-12 Meeting Monticello Joint Planning Bd - 4/13/11; 3/14/12 35.00 01/15/2013 230-46401-431990 35.00Check Total: Vendor:1518 TDS TELECOM Check Sequence: 101 ACH Enabled: False 665-837-0005 Voice - LNP conversion charges 80.00 01/15/2013 655-49870-432600 665-837-0005 Voice - nonpublished number charges 84.00 01/15/2013 655-49860-430910 665-837-0005 Voice - service order 5.00 01/15/2013 655-49860-430910 665-838-0000 Voice - nonpublished number charges 286.00 01/15/2013 655-49860-430910 665-838-0000 Voice - LNP conversion charges 80.00 01/15/2013 655-49870-432600 535.00Check Total: Vendor:3272 TONY AND AMY TEMBREULL Check Sequence: 102 ACH Enabled: False Refund FiberNet Monticello acct # 71451 18.64 01/15/2013 655-00000-115040 18.64Check Total: Vendor:2380 PATRICIA THIELMAN Check Sequence: 103 ACH Enabled: False Review Board Review Board - 2012 Election 50.00 01/15/2013 101-41410-431990 Review Board Review Board - mileage 14.43 01/15/2013 101-41410-433100 64.43Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 104 ACH Enabled: True 726359 65.75 01/15/2013 609-49750-425200 726371 9,168.83 01/15/2013 609-49750-425200 728701 17,052.15 01/15/2013 609-49750-425200 728702 re-sale 35.30 01/15/2013 609-49750-425400 729360 -192.65 01/15/2013 609-49750-425200 729361 re-sale 101.05 01/15/2013 609-49750-425400 729373 18,898.61 01/15/2013 609-49750-425200 730240 5,082.25 01/15/2013 609-49750-425200 50,211.29Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 105 ACH Enabled: False 12/6/12 Deposit Permit #42 - Delinquent UB Qtr 3 2012 (1/2) 219.42 01/15/2013 601-49440-432200 12/6/12 Deposit Permit #42 - Delinquent UB Qtr 3 2012 (1/2) 219.42 01/15/2013 602-49490-432200 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 438.84Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 106 ACH Enabled: False 1054973 re-sale 288.50 01/15/2013 609-49750-425400 1059677 re-sale 329.40 01/15/2013 609-49750-425400 617.90Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 107 ACH Enabled: False 5781 Labor - Contract work on new UPS System 10,935.00 01/15/2013 655-49870-440100 5795 Labor - feed back panel "C" in switch room-100a from UPS Panel 410.00 01/15/2013 655-49870-440100 5795 Materials - feed back panel "C" in switch rm-100a from UPS Panel 484.15 01/15/2013 655-49870-440100 5807 sec lght W Bridge Prk, plast lens Pioneer Prk 346.87 01/15/2013 101-45201-443990 5807 labor for sec lght W Bridge Prk, plast lens Pioneer Prk 120.00 01/15/2013 101-45201-443990 5808 Materials - PW prts bldg - (1) mercury vapor, (1) halide 64.75 01/15/2013 101-45201-440100 5808 labor - PW prts bldg - (1) mercury vapor, (1) halide 60.00 01/15/2013 101-45201-440100 12,420.77Check Total: Vendor:1570 BRUCE WESTBY Check Sequence: 108 ACH Enabled: True 9/3-12/20/12 Intra-city mileage; (1) MnDOT-St. Cloud 79.31 01/15/2013 101-43111-433100 79.31Check Total: Vendor:2235 WH RESPONSE Check Sequence: 109 ACH Enabled: False 12/31/12 (2) street light mast arms 427.50 01/15/2013 101-45201-440910 12/31/12 utx - freight for street light mast arms 40.00 01/15/2013 101-45201-440910 467.50Check Total: Vendor:2728 WINDSTREAM COMMUNICATIONS Check Sequence: 110 ACH Enabled: False 12344-37963 11/10-12/9/12 Usage charges - Intrastate 35.80 01/15/2013 655-49860-430910 35.80Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 111 ACH Enabled: False 437960 11.12 01/15/2013 609-49750-433300 437960 re-sale 47.25 01/15/2013 609-49750-425400 437960 506.00 01/15/2013 609-49750-425300 437961 60.00 01/15/2013 609-49750-425300 437961 1.39 01/15/2013 609-49750-433300 438841 5.56 01/15/2013 609-49750-433300 438841 379.50 01/15/2013 609-49750-425300 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 1,010.82Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 112 ACH Enabled: False 153420 157.80 01/15/2013 609-49750-425100 153420 1.45 01/15/2013 609-49750-433300 153429 1.45 01/15/2013 609-49750-433300 153429 256.00 01/15/2013 609-49750-425300 156453 re-sale 159.80 01/15/2013 609-49750-425400 156453 18.85 01/15/2013 609-49750-433300 156453 779.76 01/15/2013 609-49750-425300 156454 13.05 01/15/2013 609-49750-433300 156454 771.16 01/15/2013 609-49750-425100 159567 643.90 01/15/2013 609-49750-425300 159567 5.80 01/15/2013 609-49750-433300 159568 39.15 01/15/2013 609-49750-433300 159568 4,126.58 01/15/2013 609-49750-425100 875508 -27.58 01/15/2013 609-49750-425100 6,947.17Check Total: Vendor:2556 WOLD ARCHITECTS INC Check Sequence: 113 ACH Enabled: False 40444 11C006 - MCC Commissioning - through 50% 6,500.00 01/15/2013 226-45122-453010 40444 11C006 - MCC Commissioning - Reimbursables 162.50 01/15/2013 226-45122-453010 6,662.50Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 114 ACH Enabled: False 1997082 1,160.00 01/15/2013 609-49750-425300 1997082 20.00 01/15/2013 609-49750-433300 2002636 520.00 01/15/2013 609-49750-425300 2002636 6.25 01/15/2013 609-49750-433300 1,706.25Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 115 ACH Enabled: False 2013 TNT 2013 Truth in Taxation Notices 714.50 01/15/2013 101-41520-435200 714.50Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 116 ACH Enabled: True 1/9/13 Fines and Fees December 2012 2,732.20 01/15/2013 101-00000-208020 2,732.20Check Total: AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1611 WRIGHT COUNTY MAYORS ASSOCIATION Check Sequence: 117 ACH Enabled: False 2013 Membership 2013 Annual Membership Dues 200.00 01/15/2013 101-41110-443300 200.00Check Total: Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 118 ACH Enabled: False 12/27/12 HADCO lights @ East 7th St - 12/2012 357.75 01/15/2013 101-43160-431900 12/9/12 February service 21.32 01/15/2013 101-45201-431900 12/9/12 February service 38.96 01/15/2013 101-45203-431900 12/9/12 1,387.28 01/15/2013 101-43160-438100 12/9/12 February service 21.32 01/15/2013 217-41990-431900 12/9/12 February service 29.87 01/15/2013 226-45122-431900 12/9/12 February service 29.87 01/15/2013 101-42200-431900 12/9/12 February service 29.87 01/15/2013 101-41940-431900 12/9/12 112.46 01/15/2013 602-49490-438100 12/9/12 February service 21.32 01/15/2013 601-49440-431900 12/9/12 February service 35.22 01/15/2013 601-49440-431900 12/9/12 February service 21.32 01/15/2013 601-49440-431900 12/9/12 February service 21.32 01/15/2013 601-49440-431900 2,127.88Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 119 ACH Enabled: True 1010000182 General - 258.00 01/15/2013 101-43111-430300 1010000182 General - adminstration - burn Word files of General Specs to CD 72.00 01/15/2013 101-43111-430300 10102701141 Monticello Maps - general - Athletic complex to CityLink 306.00 01/15/2013 101-41910-430300 149442024 11C001 - 2011 Street Reconst - Ph 3 - proj mgmt/coord 105.00 01/15/2013 101-43111-430300 14945709 12C001 - 2012 Rural Road Impr - Ph 3 - porj mgmt/coord 302.50 01/15/2013 400-43300-459010 14945709 12C001 - 2012 Rural Road Impr - Ph 3 - pay voucher 940.00 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - proj mgmt/coord 1,862.50 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - design 905.50 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - specifications 46.50 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - drawings/layouts 1,391.00 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - quant/cost opin 197.50 01/15/2013 400-43300-459010 14945807 10C010 - Great River Trailways/Trailhead-Ph1 - proj memorandum 524.00 01/15/2013 400-43300-459010 14946006 12C003 - WWTF impr Feasibility Report - proj mgmt/coord 2,260.50 01/15/2013 602-00000-165010 14946502 12C003 - WWTP Sludge/Aeration - Ph 1 - proj mgmt/coord 840.00 01/15/2013 602-00000-165010 14946502 12C003 - WWTP Sludge/Aeration - Ph 1 - design 1,188.00 01/15/2013 602-00000-165010 14946502 12C003 - WWTP Sludge/Aeration - Ph 2 - proj mgmt/coord 128.00 01/15/2013 602-00000-165010 14946502 12C003 - WWTP Sludge/Aeration - Ph 2 - design 1,930.50 01/15/2013 602-00000-165010 14946502 12C003 - WWTP Sludge/Aeration - Ph 2 - other consultants 3,704.25 01/15/2013 602-00000-165010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - proj mgmt/coord 4,658.00 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - design 1,578.00 01/15/2013 400-43300-459010 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 19 Invoice No Description Amount Payment Date Acct Number Reference 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - drawings/layouts 321.00 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - traffic counts 441.00 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - report/feas study 302.50 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - quantity/cost opinion 31.00 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - meetings - Shibani 302.50 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - Independent Abstract 359.23 01/15/2013 400-43300-459010 162751012 12C002 - 7th St (Elm to Minn) Ext - Ph 1 - 2-person coring crew 1,210.00 01/15/2013 400-43300-459010 26,164.98Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 120 ACH Enabled: False 1/2/13 51-6505915-2 37.62 01/15/2013 226-45203-438100 1/2/13 51-6505915-2 182.33 01/15/2013 601-49440-438100 1/2/13 51-6505914-1 1,173.57 01/15/2013 101-43127-438100 1/2/13 51-6505915-2 902.60 01/15/2013 101-45201-438100 1/2/13 51-6505915-2 61.59 01/15/2013 101-45203-438100 12/28/12 51-6505916-3 13,813.61 01/15/2013 101-43160-438100 12/28/12 51-6505907-2 69.95 01/15/2013 101-43140-438100 12/28/12 51-6505908-3 15.89 01/15/2013 101-42500-438100 12/31/12 51-6505905-0 6,077.28 01/15/2013 601-49440-438100 12/31/12 51-6505906-1 220.37 01/15/2013 602-49490-438100 22,554.81Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 121 ACH Enabled: True 0256113998 Data - Internet access 1/1-1/31/13 7,580.50 01/15/2013 655-49860-430930 7,580.50Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 122 ACH Enabled: True 0256137825 Data - Internet access 1/1-1/31/13 9,192.30 01/15/2013 655-49860-430930 9,192.30Check Total: Total for Check Run: Total of Number of Checks: 433,887.65 122 AP-Computer Check Proof List by Vendor (01/09/2013 - 11:19 AM)Page 20 User: Printed:01/02/2013 - 9:09AM Ann.Zimmerman Computer Check Proof List by Vendor Accounts Payable Batch:00204.12.2012 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 1 ACH Enabled: False 8421675 A & E Military History November 2012 142.40 12/30/2012 655-49860-430920 142.40Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 2 ACH Enabled: False 8421655 A & E En Espanol November 2012 25.00 12/30/2012 655-49860-430920 25.00Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 3 ACH Enabled: False 8421442 A & E November 2012 721.61 12/30/2012 655-49860-430920 721.61Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 4 ACH Enabled: False 8421537 A & E History November 2012 532.04 12/30/2012 655-49860-430920 532.04Check Total: Vendor:2315 A AND E TELEVISION NETWORKS LLC Check Sequence: 5 ACH Enabled: False 8421622 A & E History Biography November 2012 400.50 12/30/2012 655-49860-430920 400.50Check Total: Vendor:3260 ACTION MOVING SERVICES INC Check Sequence: 6 ACH Enabled: False Relocate Claim MGFARM - BL Used Bike Shop - inv 38303 self move survey 150.00 12/30/2012 213-46522-443990 150.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 7 ACH Enabled: False 1853459 5.75 12/30/2012 226-45122-433300 1853459 re-sale 583.60 12/30/2012 226-45127-425410 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 589.35Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 8 ACH Enabled: False 76326600 18.68 12/30/2012 609-49750-433300 76326600 1,693.22 12/30/2012 609-49750-425100 1,711.90Check Total: Vendor:3261 BERGER TRANSFER AND STORAGE Check Sequence: 9 ACH Enabled: False Relocate Claim MGFARM - Lakeland Dental - inv 120070428 000 self move estimate 200.00 12/30/2012 213-46522-443990 200.00Check Total: Vendor:1066 BERNATELLO'S PIZZA INC Check Sequence: 10 ACH Enabled: False 308023 (28) pizzas 140.00 12/30/2012 226-45127-421460 308023 (32) pizzas 160.00 12/30/2012 226-45127-425410 300.00Check Total: Vendor:1067 BERNICK'S Check Sequence: 11 ACH Enabled: False 247323 re-sale 233.40 12/30/2012 609-49750-425400 247324 645.00 12/30/2012 609-49750-425200 247325 pop, water, punch, ect 12.80 12/30/2012 226-45127-421460 247325 re-sale 663.20 12/30/2012 226-45127-425410 247326 re-sale return -24.60 12/30/2012 226-45127-425410 1,529.80Check Total: Vendor:2221 BIG TEN NETWORK LLC Check Sequence: 12 ACH Enabled: False D99064 Big 10 Bulks November 2012 187.50 12/30/2012 655-49860-430920 D99064 Big 10 November 2012 1,146.68 12/30/2012 655-49860-430920 1,334.18Check Total: Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 13 ACH Enabled: False 9339 480.00 12/30/2012 609-49750-425300 480.00Check Total: Vendor:2220 CBS SPORTS NETWORK Check Sequence: 14 ACH Enabled: False 059049 CBS College Sports November 2012 74.88 12/30/2012 655-49860-430920 74.88Check Total: AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2213 CBS TV STATIONS Check Sequence: 15 ACH Enabled: False Nov-12 WCCO November 2012 860.20 12/30/2012 655-49860-430920 860.20Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 16 ACH Enabled: False 1049287 31,711.30 12/30/2012 609-49750-425200 1049287 re-sale 73.00 12/30/2012 609-49750-425400 1049304 1,033.20 12/30/2012 609-49750-425200 1049304 re-sale 22.95 12/30/2012 609-49750-425400 32,840.45Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 17 ACH Enabled: True 67 2,975.09 12/30/2012 609-49750-425200 67 re-sale 66.30 12/30/2012 609-49750-425400 3,041.39Check Total: Vendor:1662 FLAHERTY'S HAPPY TYME COMPANY Check Sequence: 18 ACH Enabled: False 13072 re-sale 138.60 12/30/2012 609-49750-425500 138.60Check Total: Vendor:2222 FOX SPORTS NET NORTH HD Check Sequence: 19 ACH Enabled: True D97190 Fox Sports North November 2012 4,877.20 12/30/2012 655-49860-430920 D97190 Fox Sports North Taverns November 2012 187.50 12/30/2012 655-49860-430920 5,064.70Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 20 ACH Enabled: False KMSP Nov-12 KMSP November 2012 1,214.40 12/30/2012 655-49860-430920 1,214.40Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 21 ACH Enabled: False WFTC Nov-12 WFTC November 2012 151.80 12/30/2012 655-49860-430920 151.80Check Total: Vendor:2274 FUEL Check Sequence: 22 ACH Enabled: True E00508 FUEL November 2012 56.40 12/30/2012 655-49860-430920 56.40Check Total: AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2753 MIKE & CHRISTINE GALLUS Check Sequence: 23 ACH Enabled: False Refund FiberNet Monticello acct# 65553 13.26 01/24/2012 655-00000-115040 13.26Check Total: Vendor:2302 GRAND PERE WINES INC Check Sequence: 24 ACH Enabled: False 29404 3.00 12/30/2012 609-49750-433300 29404 724.00 12/30/2012 609-49750-425300 727.00Check Total: Vendor:3256 HERITAGE CONSTRUCTION CO LLC Check Sequence: 25 ACH Enabled: False Refund Grading Permit deposit refund - 116 River St E 3,000.00 12/30/2012 101-00000-220200 3,000.00Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 26 ACH Enabled: False Nov-12 HBO Bulk November 2012 509.74 12/30/2012 655-49860-430920 Nov-12 HBO Cinemax November 2012 130.46 12/30/2012 655-49860-430920 Nov-12 HBO November 2012 430.72 12/30/2012 655-49860-430920 1,070.92Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 27 ACH Enabled: False KSTC Nov-12 KSTC November 2012 354.20 12/30/2012 655-49860-430920 354.20Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 28 ACH Enabled: False KSTP Nov-12 KSTP November 2012 354.20 12/30/2012 655-49860-430920 354.20Check Total: Vendor:1259 JJ TAYLOR DISTRUBTING Check Sequence: 29 ACH Enabled: False 1973497 3.00 12/30/2012 609-49750-433300 1973497 594.75 12/30/2012 609-49750-425200 597.75Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 30 ACH Enabled: False 1459257 54.91 12/30/2012 609-49750-433300 1459257 4,974.24 12/30/2012 609-49750-425100 1459258 43.09 12/30/2012 609-49750-433300 1459258 1,354.10 12/30/2012 609-49750-425300 1459990 13.43 12/30/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1459990 977.92 12/30/2012 609-49750-425100 1459991 66.03 12/30/2012 609-49750-433300 1459991 2,794.23 12/30/2012 609-49750-425300 1459991 re-sale 50.90 12/30/2012 609-49750-425400 1462876 18.07 12/30/2012 609-49750-433300 1462876 1,385.00 12/30/2012 609-49750-425100 1462877 11.12 12/30/2012 609-49750-433300 1462877 342.70 12/30/2012 609-49750-425300 1464111 13.21 12/30/2012 609-49750-433300 1464111 1,515.20 12/30/2012 609-49750-425100 13,614.15Check Total: Vendor:2251 KARE GANNETT CO INC Check Sequence: 31 ACH Enabled: False 194-1017 KARE November 2012 910.80 12/30/2012 655-49860-430920 910.80Check Total: Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 32 ACH Enabled: False 8421888 A & E Lifetime Network November 2012 534.00 12/30/2012 655-49860-430920 534.00Check Total: Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 33 ACH Enabled: False 8422765 A & E Lifetime Movie Network November 2012 249.20 12/30/2012 655-49860-430920 249.20Check Total: Vendor:2166 LIFETIME ENTERTAINMENT SERVICES LLC Check Sequence: 34 ACH Enabled: False 8423377 A & E Lifetime Real Women November 2012 39.95 12/30/2012 655-49860-430920 39.95Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 35 ACH Enabled: True 144454 re-sale 404.71 12/30/2012 609-49750-425400 144454 re-sale 1,212.20 12/30/2012 609-49750-425500 1,616.91Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 36 ACH Enabled: False Nov-12 MGM HD November 2012 22.58 12/30/2012 655-49860-430920 22.58Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 37 ACH Enabled: False AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 024281 MLB November 2012 250.09 12/30/2012 655-49860-430920 250.09Check Total: Vendor:2512 MONTICELLO PLBG HTG AC LLC Check Sequence: 38 ACH Enabled: False 100762 labor/supplies - heat exchange unit (PW) 7,837.00 12/30/2012 101-43127-422300 7,837.00Check Total: Vendor:2334 MTV NETWORKS Check Sequence: 39 ACH Enabled: False Nov-12 MTV CMT November 2012 268.51 12/30/2012 655-49860-430920 Nov-12 MTV Comedy Central-CMC November 2012 387.15 12/30/2012 655-49860-430920 Nov-12 MTV MTV Hits November 2012 77.48 12/30/2012 655-49860-430920 Nov-12 MTV MTV2-MT2 November 2012 34.31 12/30/2012 655-49860-430920 Nov-12 MTV Nick Jr November 2012 36.59 12/30/2012 655-49860-430920 Nov-12 MTV Nickelodeon November 2012 1,341.23 12/30/2012 655-49860-430920 Nov-12 MTV Nicktoon-NTO November 2012 77.48 12/30/2012 655-49860-430920 Nov-12 MTV November 2012 938.95 12/30/2012 655-49860-430920 Nov-12 MTV Spike November 2012 801.36 12/30/2012 655-49860-430920 Nov-12 MTV TeenNick November 2012 77.48 12/30/2012 655-49860-430920 Nov-12 MTV TV Land November 2012 336.42 12/30/2012 655-49860-430920 Nov-12 MTV VH1 Classic Rock November 2012 77.48 12/30/2012 655-49860-430920 Nov-12 MTV VH1 November 2012 402.37 12/30/2012 655-49860-430920 4,856.81Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 40 ACH Enabled: True Nov-12 Music Choice November 2012 140.00 12/30/2012 655-49860-430920 140.00Check Total: Vendor:2275 NATIONAL GEOGRAPHIC WILD Check Sequence: 41 ACH Enabled: True E00946 National Geographic Wild November 2012 50.00 12/30/2012 655-49860-430920 50.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 42 ACH Enabled: True 533766 Bravo November 2012 378.25 12/30/2012 655-49860-430920 533768 Chiller November 2012 65.80 12/30/2012 655-49860-430920 533769 CLOO November 2012 65.80 12/30/2012 655-49860-430920 533770 CNBC November 2012 551.80 12/30/2012 655-49860-430920 533772 CNBC World November 2012 34.08 12/30/2012 655-49860-430920 533773 E! November 2012 329.30 12/30/2012 655-49860-430920 533775 G4 November 2012 160.20 12/30/2012 655-49860-430920 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 533779 MSNBC November 2012 458.35 12/30/2012 655-49860-430920 533780 MUN2 November 2012 39.95 12/30/2012 655-49860-430920 533780 MUN2 Hispanic Tier November 2012 0.33 12/30/2012 655-49860-430920 533781 CNBC & MSNBC November 2012 133.50 12/30/2012 655-49860-430920 533782 Oxygen November 2012 338.20 12/30/2012 655-49860-430920 533786 Style November 2012 240.30 12/30/2012 655-49860-430920 533787 SYFY November 2012 373.80 12/30/2012 655-49860-430920 533788 The Golf Channel November 2012 369.35 12/30/2012 655-49860-430920 533789 Telemundo November 2012 39.95 12/30/2012 655-49860-430920 533789 Telemundo Hispanic Tier November 2012 0.34 12/30/2012 655-49860-430920 533790 Universal HD November 2012 43.45 12/30/2012 655-49860-430920 533792 USA Network November 2012 1,076.90 12/30/2012 655-49860-430920 533793 NBC Sports Network November 2012 270.47 12/30/2012 655-49860-430920 536172 PBS Kids Sprout November 2012 24.68 12/30/2012 655-49860-430920 4,994.80Check Total: Vendor:2134 NFL NETWORK Check Sequence: 43 ACH Enabled: False 109235 NFL November 2012 845.50 12/30/2012 655-49860-430920 845.50Check Total: Vendor:2216 NHL NETWORK Check Sequence: 44 ACH Enabled: False Nov-12 NHL November 2012 284.80 12/30/2012 655-49860-430920 284.80Check Total: Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 45 ACH Enabled: True 010004235522 re-sale 30.60 12/30/2012 226-45127-425410 30.60Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 46 ACH Enabled: False 2349268 93.13 12/30/2012 609-49750-433300 2349268 9,708.81 12/30/2012 609-49750-425100 2349269 16.68 12/30/2012 609-49750-433300 2349269 1,088.00 12/30/2012 609-49750-425300 2350176 27.80 12/30/2012 609-49750-433300 2350176 1,817.18 12/30/2012 609-49750-425100 2350177 15.29 12/30/2012 609-49750-433300 2350177 515.68 12/30/2012 609-49750-425300 2350695 37.77 12/30/2012 609-49750-433300 2350695 3,185.56 12/30/2012 609-49750-425100 2350696 27.80 12/30/2012 609-49750-433300 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 2350696 1,036.10 12/30/2012 609-49750-425300 2350696 re-sale 31.20 12/30/2012 609-49750-425400 2352649 18.07 12/30/2012 609-49750-433300 2352649 1,733.89 12/30/2012 609-49750-425100 2353404 94.53 12/30/2012 609-49750-433300 2353404 7,948.77 12/30/2012 609-49750-425100 2353405 8.34 12/30/2012 609-49750-433300 2353405 88.00 12/30/2012 609-49750-425300 27,492.60Check Total: Vendor:2602 RFD TV Check Sequence: 47 ACH Enabled: False 1861-1244 RFD TV November 2012 36.43 12/30/2012 655-49860-430920 36.43Check Total: Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 48 ACH Enabled: False 201211-40843608 Showtime November 2012 296.40 12/30/2012 655-49860-430920 296.40Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 49 ACH Enabled: False Nov-12 WUCW November 2012 273.24 12/30/2012 655-49860-430920 273.24Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 50 ACH Enabled: True 728968 519.25 12/30/2012 609-49750-425200 519.25Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 51 ACH Enabled: False 303900 WGN November 2012 233.92 12/30/2012 655-49860-430920 233.92Check Total: Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 52 ACH Enabled: False 106969 TV Guide Network November 2012 402.85 12/30/2012 655-49860-430920 402.85Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 53 ACH Enabled: False 1054838 re-sale 333.10 12/30/2012 609-49750-425400 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 333.10Check Total: Vendor:1684 VINOCOPIA Check Sequence: 54 ACH Enabled: False 69348-IN 17.00 12/30/2012 609-49750-433300 69348-IN 770.00 12/30/2012 609-49750-425100 69348-IN 240.00 12/30/2012 609-49750-425300 1,027.00Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 55 ACH Enabled: False 317978-00 4.20 12/30/2012 609-49750-433300 317978-00 248.00 12/30/2012 609-49750-425300 252.20Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 56 ACH Enabled: False 437130 7.19 12/30/2012 609-49750-433300 437130 642.00 12/30/2012 609-49750-425300 649.19Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 57 ACH Enabled: False 153697 27.55 12/30/2012 609-49750-433300 153697 2,541.20 12/30/2012 609-49750-425100 153698 29.00 12/30/2012 609-49750-433300 153698 1,087.84 12/30/2012 609-49750-425300 153698 re-sale 199.75 12/30/2012 609-49750-425400 3,885.34Check Total: Vendor:1657 WORLD CLASS WINES INC Check Sequence: 58 ACH Enabled: False 1965670 2.50 12/30/2012 609-49750-433300 1965670 336.00 12/30/2012 609-49750-425300 1990226 6.25 12/30/2012 609-49750-433300 1990226 385.63 12/30/2012 609-49750-425100 1997052 17.92 12/30/2012 609-49750-433300 1997052 869.64 12/30/2012 609-49750-425300 1,617.94Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 59 ACH Enabled: True 463-1011 World Fishing November 2012 39.95 12/30/2012 655-49860-430920 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 39.95Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 60 ACH Enabled: False 12/14/12 51-6505909-4 176.56 12/30/2012 217-41990-438100 12/14/12 MGFARM - 51-0517384-8 15.32 12/30/2012 213-46522-438100 12/17/12 51-0395766-0 231.52 12/30/2012 601-49440-438100 12/17/12 MGFARM - 51-0623082-8 15.80 12/30/2012 213-46522-438100 12/17/12 MGFARM - 51-0592578-0 15.80 12/30/2012 213-46522-438100 12/17/12 MGFARM - 51-0517365-5 216.92 12/30/2012 213-46522-438100 12/17/12 51-9069641-8 2,061.60 12/30/2012 655-49870-438100 12/17/12 51-6505912-9 70.32 12/30/2012 101-42700-438100 12/18/12 51-6505907-2 157.61 12/30/2012 101-43140-438100 12/18/12 51-9348896-7 265.14 12/30/2012 101-41940-438100 12/18/12 51-0238874-9 99.40 12/30/2012 101-43160-438100 12/18/12 51-0238890-9 110.73 12/30/2012 101-43160-438100 12/18/12 51-7780310-4 60.04 12/30/2012 101-41940-438100 12/19/12 51-6505910-7 1,817.32 12/30/2012 609-49754-438100 12/19/12 51-6505911-8 1,580.72 12/30/2012 101-41940-438100 12/19/12 51-6505911-8 6,864.83 12/30/2012 226-45122-438100 12/19/12 51-6505911-8 406.47 12/30/2012 101-45175-438100 12/19/12 51-6505911-8 180.65 12/30/2012 101-42800-438100 12/19/12 51-6505913-0 492.86 12/30/2012 101-42200-438100 12/19/12 51-4271112-2 946.09 12/30/2012 211-45501-438100 12/20/12 51-9391437-3 444.39 12/30/2012 101-41941-438100 16,230.09Check Total: Total for Check Run: Total of Number of Checks: 147,243.62 60 AP-Computer Check Proof List by Vendor (01/02/2013 - 9:09 AM)Page 10 CityCouncilAgenda:01/14/13 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Jon Hirschey Seasonal Streets Worker Streets 12/3/12 Seasonal Lauren Ireland Guest Service Associate MCC 12/14/12 PT Clarence Maanum Skating Rink Attendant Parks 12/26/12 Seasonal Kelsey Beaumaster Guest Service Associate MCC 1/2/13 PT Alexander Walz Climbing Wall Attendant MCC 12/30/12 PT Name Reason Department Last Day Class Aaron Larson Voluntary Streets 12/11/12 Seasonal Bradi Lofrano Involuntary MCC 12/9/12 PT Jennifer Cavalier Involuntary MCC 12/13/12 PT Emily Carey Voluntary MCC 11/11/12 PT Jacob Frederick Voluntary MCC 8/28/12 PT Lyndsie Theisen Voluntary MCC 10/18/12 PT Dustin Wiebold Involuntary FNM 12/31/12 FT Thaddeaus Rousu Voluntary FNM 1/3/13 FT NEW EMPLOYEES TERMINATING EMPLOYEES Book1: 1/10/2013 CityCouncilAgenda:01/14/13 1 5C.Considerationofapproving2013ScheduleforCouncilandCommissionmeetings (JO/CS) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoapprovetheenclosedScheduleof2013CouncilandCommission meetings.Thescheduleincludesadjustmentsforholidaysorotherdatesprohibitedby law.Ifapproved,thesedatesandtimeswillbecometheofficialmeetingdatesandtimes andwillbemadeavailabletothepublic. A1.BudgetImpact:NA A2.StaffWorkloadImpact:Staffwillpostthescheduleonthecity’swebsiteand bulletinboardafterapproval. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethe2013ScheduleforCouncilandCommissionmeetingsas presented. 2.Motiontonotapprovethe2013meetingscheduleatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.AccordingtoMinnesotaStatutes,CityCouncil shallkeepascheduleofitsregularmeetingdates,andtimesonfileatcityhalland availabletothepublic.Ratherthanpublisheachindividualmeetingasitoccurs,itis recommendedtoadoptregularmeetingdatesandtimesforCouncilandCommissions whichisdonewiththisschedule.Ifthereareanychangesoradditionswhichcomeup duringtheyear,thosemeetingupdateswouldbepostedaccordingtotheopenmeeting law. D.SUPPORTINGDATA: 2013ScheduleforCouncilandCommissionmeetings Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 February 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 2013 Sun Mo Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2013 City of Monticello - Regularly Scheduled Meetings of Council and Appointed Commissions - 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December 2013 Holiday Planning Commission 6PM Parks Commission 8AM Bertram Chain of Lakes Advisory 8AM Library Board 5:30PM MCC Advisory 4:30PM Industrial/ Economic Development 7AM City Council 7PM Transportation Advisory Committee 7:30AM FiberNet Advisory Board 6PM Police Advisory Commission 7PM Regularly scheduled meetings are sometimes rescheduled. Notice of meeting changes are posted 72 hours in advance on the Commu nity Center bulletin board in compliance with open meeting law. Economic Development Authority 6PM Monticello Orderly Annexation Area 8PM Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30/31 March 2013 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29/30 June 2013 CityCouncilAgenda:01/14/13 1 5D.Considerationofapprovingrenewalofapawnshoplicensefor2013forMichael HelmdbaMonticelloPawn,GunandBargainCenterat1219SouthHighway25 (TK/CS) A.REFERENCEANDBACKGROUND: InNovemberof2007,theCityfirstapprovedapawnshoplicenseforMichaelHelm doingbusinessasMonticelloPawn,GunandBargainCenter.AtthattimetheCityalso approvedanoff-sitestoragefacilityat12081-165th StreetinBecker.Theannuallicense wasrenewedinsubsequentyears,afteraddressingsomeissuespriortorenewal.Withthe 2012renewal,citystaffreceivedalldocumentsrequestedandMr.Helmisnowusing automaticpaymentsforhismonthlyfees.Theapplicationformfor2013hasbeen forwardedtoMikeHelmtobecompletedandsigned. ThecityordinanceandapplicationformcallsforverificationbytheWrightCounty Sheriff’sDepartmentforanyissuesrelatedtotheoperationofthebusinessthatmight impacttherenewalofthelicense.Staffwillbesendingthecompletedapplicationtothe Sheriff’sDepartmentforverificationandsignatureafteritisreturnedfromMikeHelm. TheCitywillbeprovidingtheMonticelloPawnShopwithaphysicallicenseafterthe renewalisapprovedandconditionsaremet.Thelicenseshouldbedisplayedattheshop inavisiblelocationasisrecommendedunderstatelaw. A1.BudgetImpact:None A2.StaffWorkloadImpact:In2012,staffspenttimeupdatingourcityordinance, researchingstatepawnbrokerlaws,andpreparinganewapplicationformthat shouldcreateaneasierrenewalprocessinthefuture.Thisseemstobeworking wellandhasmadetherenewalprocessmoreefficient. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetherenewalofanannual2013pawnshoplicenseforMichael HelmdbaasMonticelloPawn,GunandBargainCenterlocatedat1219TH25, contingentonthefollowingconditionsbeingmet. a.Applicantcompletesandsubmitsthesignedapplicationrenewalform. b.TheWrightCountySheriff’sDepartmentsignsoffontheapplicationwith nofindingsofviolationsofthecityordinanceorstatelawinregardto operationofthepawnshop. 2.MotiontonotrenewthepawnshoplicenseforMonticelloPawn,Gunand BargainCenteratthistime. CityCouncilAgenda:01/14/13 2 C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1toapprovetherenewalofthelicenseforMonticello Pawn,GunandBargainCenterat1219TH25fortheyear2013,contingentonthe conditionsbeingmet.Thelicensewillbeissuedafterthat. D.SUPPORTINGDATA: CopyofPawnShopApplicationform PawnShopOrdinance3-15 City of Monticello PAWN BROKER’S APPLICATION/LICENSE Business Name: ________________________________________________________________ Business Address: _____________________________________________, Monticello MN Mailing/Billing Address: _________________________________________________________ ________________________________________________________ Phone: _______________ Business Email: ________________________________________________________________ Applicant Name: ___________________________________________ DOB:_______________ Home Address: _________________________________________________________________ ________________________________________________________ Phone: _______________ Please check the appropriate box: Renewal  New Application  Please check all trade items that apply to your pawn shop business: Guns  Gold/Coins  Other  If you checked “Guns”, please enclose a copy of your Federal License for an authorized firearms dealer with this application (if not already on file with the City). Worker’s Compensation: Minnesota Statutes 176.182 requires acceptable evidence of compliance with the Workers’ Compensation insurance program. Please enclose an insurance certificate for your business showing that you have Work Comp insurance for the period of this license application (Jan 1 – December 31). In lieu of a certificate, you can list the following: Name of Insurance Company: Policy Number: Dates of coverage: If you have no employees and are not required to carry Work Comp insurance, check here.  VERIFICATION BY APPLICANT: I agree to abide by federal, state and local laws, ordinances and regulations pertaining to pawn shops and this license. I further agree to provide the Wright County Sheriff’s Department, provider of law enforcement services for the City of Monticello, with all records as required under city ordinance and state law. I further agree to participate in the electronic pawn record system utilized by the City of Monticello and Wright County Sheriff’s Department. Signature:________________________________________ Date: ______________________ Print Name: __________________________________ Title: __________________________ City of Monticello PAWN BROKER’S APPLICATION/LICENSE New Applicants – please complete the following section in addition to first page: Federal Business ID: _______________________ State Sales Tax ID: __________________ Check one: U.S. Citizen  Resident alien  Owner/Partnership/Corporation - list officers (first/middle/last name), titles, dates of birth and addresses: Name and Address of all persons having a financial interest in this business (if different than above): For all applicants, list licenses currently held, such as pawnbroker, precious metal dealer, federal firearms, etc. Indicate whether an applicant has been denied or had such a license revoked or suspended, and include explanation. List name of manager, if applicable. List any other pawn shop businesses owned or managed by the applicant and their location: If applicant has ever used or been known by another name(s), please list them and information concerning dates and places used: Street Addresses at which applicant has lived in the past 5 years: List name, type and location of businesses and occupations in which applicant was engaged in the past 5 years: List name and address of employers and partners for the past 5 years: Has applicant ever been convicted of a felony, crime or violation? If so, please describe offense, date and place. New pawn shop businesses must provide a copy of one of the following (check box):  Individual Proprietor – State Business License/Certificate  Partnership - Partnership Agreement and Trade Name Certificate  Corporation – Certificate or Articles of Incorporation and By-laws Pawn shop business applicants are required to provide City with a $5,000 bond which must remain in effect during the business year and in accordance with City ordinance. Background Check is required of all applicants/owners prior to issuance of license – each must complete consent form and return to City HR Director to conduct search. (For renewals, would recommend once every three years.) City of Monticello PAWN BROKER’S APPLICATION/LICENSE Verification by Wright County Sheriff’s Department: Please list any violations, misdemeanors or felonies by the above-named applicant(s): Please list any concerns or issues for this Pawn Shop business operation conducted within the City of Monticello: Sheriff Signature: ________________________________________ Date: _________________ Verification by City of Monticello Finance Department: The account for this business has no past due invoices  The last payment received on this account was ________________________ (date). The account for this business has the following outstanding invoices: Finance Director Signature: ________________________________ Date: ________________ Approvals: This application/renewal was approved by the Monticello City Council on ________________. Pawn Shop License fee ($25) --- Date Paid: ______________ Receipt #: ______________ Signature: ________________________________________ Date: _____________________ Title: _________________________________________ (Approval is valid when signed and License must be displayed in place of business) MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 1 CHAPTER 15 PAWN SHOPS SECTION: 3-15-1 Purpose 3-15-2 Definitions 3-15-3 License Required 3-15-4 Application Required 3-15-5 License Fees 3-15-6 Bond Required 3-15-7 Persons Ineligible for License 3-15-8 Records Required 3-15-9 Application Execution 3-15-10 Daily Reports to Police 3-15-11 Receipt Required 3-15-12 Redemption Period 3-15-13 Holding Period 3-15-14 Police Order to Hold Property 3-15-15 Inspection of Items 3-15-16 Label Required 3-15-17 Prohibited Acts 3-15-18 Denial, Suspension or Revocation 3-15-19 Business at Only One Place 3-15-20 Separability 3-15-1: PURPOSE. The city council finds that use of services provided by pawnbrokers provides an opportunity for the commission of crimes and their concealment because pawn businesses have the ability to receive and transfer property stolen by others easily and quickly. The city council also finds that consumer protection regulation is warranted in transactions involving pawnbrokers. The city council further finds that the pawn industry has outgrown the city's current ability to effectively or efficiently identify criminal activity related to pawn shops. The purpose of this chapter is to prevent pawn businesses from being used as facilities for the commission of crimes, and to assure that such businesses comply with basic consumer protection standards, thereby protecting the public health, safety, and general welfare of the citizens of the city. To help local law enforcement better regulate current and future pawn businesses, decrease and stabilize costs associated with the regulation of the pawn industry, and increase identification of criminal activities in the pawn industry through the timely collection and sharing of pawn transaction information, this chapter also implements and establishes the required use of the Automated Pawn System (APS). 3-15-2: DEFINITIONS. When used in this article, the following words shall mean: MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 2 Pawnbroker. A person, partnership or corporation, who lends money on the security of pledged goods (items that are “left in pawn”), and/or purchases goods on the condition that they may be redeemed or repurchased by the seller for a fixed price, within a fixed period of time. To the extent that a pawnbroker' s business includes buying personal property previously used, rented or leased, or selling it on consignment, the provisions of this chapter shall be applicable. (#542, 1/9/12) Reportable transaction. Every transaction conducted by a pawnbroker in which merchandise is received through a pawn, purchase, consignment or trade, or in which a pawn is renewed, extended or redeemed, or for which a unique transaction number or identifier is generated by their point-of-sale software, is reportable except: (1) The bulk purchase or consignment of new or used merchandise from a merchant, manufacturer or wholesaler having an established permanent place of business, and the retail sale of said merchandise, provided the pawnbroker must maintain a record of such purchase or consignment which describes each item, and must mark each item in a manner which relates it to that transaction record. (2) Retail and wholesale sales of merchandise originally received by pawn or purchase, and for which all applicable hold and/or redemption periods have expired. Billable transaction. Every reportable transaction conducted by a pawnbroker except renewals, redemptions or extensions of existing pawns on items previously reported and continuously in the licensee's possession is a billable transaction. 3-15-3: LICENSE REQUIRED. No person shall engage in the business of pawnbroker at any location without a pawnbroker license for that location. No pawnbroker license may be transferred to a different location or a different person. Issuance of a license under this chapter shall not relieve the licensee from obtaining any other licenses required to conduct business at the same or any other location. 3-15-4: APPLICATION REQUIRED. An application form provided by the city clerk must be completed by every applicant for a new license or for renewal of an existing license. Every new applicant must provide all the following information: (1) If the applicant is a sole proprietor: a. The name, place and date of birth, street resident address, and phone number of applicant. b. Whether the applicant is a citizen of the United States or resident alien. MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 3 c. Whether the applicant has ever used or has been known by a name other than the applicant's name, and if so, the name or names used and information concerning dates and places used. d. The name of the business if it is to be conducted under a designation, name, or style other than the name of the applicant and a certified copy of the certificate as required by Minnesota Statutes, Section 333.01. e. The street address at which the applicant has lived during the preceding five (5) years. f. The type, name and location of every business or occupation in which the applicant has been engaged during the preceding five (5) years and the name(s) and address(es) of the applicant's employer(s) and partner(s), if any, for the preceding five (5) years. g. Whether the applicant has ever been convicted of a felony, crime, or violation of any ordinance other than a traffic ordinance. If so, the applicant must furnish information as to the time, place, and offense of all such convictions. h. If the applicant does not manage the business, the name of the manager(s) or other person(s) in charge of the business and all information concerning each of them required in a. through g. of Subdivision (1) of this section. (2) If the applicant is a partnership: a. The name(s) and address(es) of all general and limited partners and all information concerning each general partner required in subdivision (1) of this section. b. The name(s) of the managing partner(s) and the interest of each partner in the licensed business. c. A true copy of the partnership agreement shall be submitted with the application. If the partnership is required to file a certificate as to a trade name pursuant to Minnesota Statutes, Section 333.01, a certified copy of such certificate must be attached to the application. (3) If the applicant is a corporation or other organization: a. The name of the corporation or business form, and if incorporated, the State of Incorporation. MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 4 b. A true copy of the Certificate of Incorporation, Articles of Incorporation or Association Agreement, and By-laws shall be attached to the application. If the applicant is a foreign corporation, a Certificate of Authority as required by Minnesota Statutes, Section 303.06, must be attached. c. The name of the manager(s) or other person(s) in charge of the business and all information concerning each manager, proprietor, or agent required in a. through g. of Subdivision (1) of this section. (4) For all applicants: a. Whether the applicant holds a current pawnbroker, precious metal dealer or secondhand goods dealer license from any other governmental unit. b. Whether the applicant has previously been denied, or had revoked or suspended, a pawnbroker precious metal dealer, or secondhand dealer license from any other governmental unit. c. The location of the business premises. d. Such other information as the city council or issuing authority may require. 3-15-5: APPLICATION EXECUTION. All applications for a license under this chapter must be signed and sworn to under oath or affirmation by the applicant. If the application is that of a sole proprietor, it must be signed and sworn to by such person; if that of a corporation, by an officer thereof; if that of a partnership, by one of the general partners; and if that of an unincorporated association, by the manager or managing officer thereof. Any falsification on a license application shall result in the denial of a license. 3-15-6: PERSONS INELIGIBLE FOR A LICENSE. No license under this chapter will be issued to an applicant who is a sole proprietor, a partnership if such applicant has any general partner or managing partner, a corporation or other organization if such applicant has any manager, proprietor or agent in charge of the business to be licensed, if the applicant: (1) Is a minor at the time that the application is filed; (2) Has been convicted of any crime directly related to the occupation licensed as prescribed by Minnesota Statutes, Section 364.03, Subd. 2, and has not shown competent evidence of sufficient rehabilitation and present fitness to perform the duties of a licensee under this chapter as prescribed by MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 5 Minnesota Statutes, Section 364.03, Subd. 3; or (3) Is not of good moral character or repute. 3-15-7: LICENSE FEES. (A) The annual license fees for licenses issued under this chapter shall be as adopted by the City Council. (#357, 11/27/00) (B) The billable transaction license fee shall reflect the cost of processing transactions and other related regulatory expenses as determined by the city council, and shall be reviewed and adjusted, periodically. Licensees shall be notified in writing thirty (30) days before any adjustment is implemented. (#542, 1/9/12) (C) Billable transaction fees shall be billed monthly and are due and payable within thirty (30) days. Failure to do so is a violation of this chapter. 3-15-8: BOND REQUIRED. Before a license will be issued, every applicant must submit a five thousand dollar ($5,000.00) bond on the forms provided by the licensing authority. All bonds must be conditioned that the principal will observe all laws in relation to pawnbrokers, and will conduct business in conformity thereto, and that the principal will account for and deliver to any person legally entitled any goods which have come into the principal's hand through the principal's business as a pawnbroker, or in lieu thereof, will pay the reasonable value in money to the person. The bond shall contain a provision that no bond may be canceled except upon thirty (30) days written notice to the city, which shall be served upon the licensing authority. 3-15-9: RECORDS REQUIRED. At the time of any reportable transaction other than renewals, extensions or redemptions, every licensee must immediately record in English the following information by using ink or other indelible medium on forms or in a computerized record approved by local law enforcement. 1. A complete and accurate description of each item including, but not limited to, any trademark, identification number, serial number, model number, brand name, or other identifying mark on such an item. 2. The purchase price, amount of money loaned upon, or pledged therefore. 3. The maturity date of the transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges. 4. Date, time and place the item of property was received by the licensee, and the unique alpha and/or numeric transaction identifier that distinguishes it from all other transactions in the licensee's records. MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 6 5. Full name, current residence address, current residence telephone number, date of birth and accurate description of the person from whom the item of property was received, including: sex, height, weight, race, color of eyes and color of hair. 6. The identification number and state of issue from any of the following forms of identification of the seller: a. Current valid Minnesota driver's license. b. Current valid Minnesota identification card. c. Current valid photo identification card issued by another state or province of Canada. 7. The signature of the person identified in the transaction. 8. Effective sixty (60) days from the date of notification by local law enforcement of acceptable video standards the licensee must also take a color photograph or color video recording of: a. Each customer involved in a billable transaction. b. Every item pawned or sold that does not have an unique serial or identification number permanently engraved or affixed. If a photograph is taken, it must be at least two (2) inches in length by two (2) inches in width and must be maintained in such a manner that the photograph can be readily matched and correlated with all other records of the transaction to which they relate. Such photographs must be available to the chief of police or the chief's designee, upon request. The major portion of the photograph must include an identifiable front facial close-up of the person who pawned or sold the item. Items photographed must be accurately depicted. The licensee must inform the person that he or she is being photographed by displaying a sign of sufficient size in a conspicuous place in the premises. If a video photograph is taken, the video camera must zoom in on the person pawning or selling the item so as to include an identifiable close-up of that person's face. Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person orally that he or she is being videotaped and by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed videotape for three (3) months. MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 7 9. Digitized photographs. Effective sixty (60) days from the date of notification by local law enforcement, licensees must fulfill the color photograph requirements in subdivision (8) by submitting them as digital images, in a format specified by the issuing authority, electronically cross-referenced to the reportable transaction they are associated with. Notwithstanding the digital images may be captured from required video recordings, this provision does not alter or amend the requirements in subdivision (8). 10. Renewals, extensions and redemptions. For renewals, extensions and redemptions, the licensee shall provide the original transaction identifier, the date of the current transaction and the type of transaction. 11. Inspection of records. The records must at all reasonable times be open to inspection by local law enforcement or state regulatory agencies. Data entries shall be retained for at least three (3) years from the date of transaction. Entries of required digital images shall be retained a minimum of ninety (90) days. 3-15-10: DAILY REPORTS TO POLICE. (A) Effective no later than sixty (60) days after local law enforcement provides licensees with computerized record standards, licensees must submit every reportable transaction to local law enforcement daily in the following manner: Licensees must provide to local law enforcement all information required in Section 3-15-9 RECORDS REQUIRED, Subdivision (1) through (6) and other required information by transferring it from their computer to the Automated Pawn System via modem. All required records must be transmitted completely and accurately after the close of business each day in accordance with standards and procedures established by the issuing authority. The licensee must display a sign of sufficient size, in a conspicuous place in the premises, which informs all patrons that all transactions are reported to local law enforcement daily. (B) Billable transactions fees. Licensees will be charged for each billable transaction reported to local law enforcement. 1. If a licensee is unable to successfully transfer the required reports by modem, the licensee must provide local law enforcement printed copies of all reportable transactions along with the video tape(s) for that date by 12:00 the next business day. 2. If the problem is determined to be in the licensee's system and is not corrected by the close of the first business day following the failure, MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 8 the licensee must provide the required reports as detailed in subdivision (B) (1), and must be charged a fifty dollar ($50.00) reporting failure penalty, daily, until the error is corrected, or: 3. If the problem is determined to be outside the licensee's system, the licensee must provide the required reports in subdivision (B) (1) and resubmit all such transactions via modem when the error is corrected. 4. If a licensee is unable to capture, digitize or transmit the photographs required in Section 3-15-9 RECORDS REQUIRED, Subdivision (9), the licensee must immediately take all required photographs with a still camera, cross-reference the photographs to the correct transaction, and make the pictures available to local law enforcement upon request. 5. Regardless of the cause or origin of the technical problems that prevented the licensee from uploading their reportable transactions, upon correction of the problem, the licensee shall upload every reportable transaction from every business day the problem had existed. 6. Subdivision (B) (1) through (3) notwithstanding, local law enforcement may, upon presentation of extenuating circumstances, delay the implementation of the daily reporting penalty. 3-15-11: RECEIPT REQUIRED. Every licensee must provide a receipt to the party identified in every reportable transaction and must maintain a duplicate of that receipt for three (3) years. The receipt must include at least the following information: 1. The name, address and telephone number of the licensed business. 2. The date and time the item was received by the licensee. 3. Whether the item was pawned or sold or the nature of the transaction. 4. An accurate description of each item received including, but not limited to, any trademark, identification number, serial number, model number, brand name or other identifying mark on such an item. 5. The signature or unique identifier of the licensee or employee that conducted the transaction. 6. The amount advanced or paid. MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 9 7. The monthly and annual interest rates, including all pawn fees and charges. 8. The last regular day of business by which the item must be redeemed by the pledger without risk that the item will be sold, and the amount necessary to redeem the pawned item on that date. 9. The full name, current residence address, current residence telephone number and date of birth of the pledger or seller. 10. The identification number and state of issue from any of the following forms of identification of the seller: a. Current valid Minnesota driver's license. b. Current valid Minnesota identification card. c. Current valid photo driver's license or identification card issued by another state or province of Canada. 11. Description of the pledger or seller including sex, approximate height, weight, race, color of eyes and color of hair. 12. The signature of the pledger or seller. 13. All printed statements as required by state statute 325J.04 subdivision 2, or any other applicable statutes. 3-15-12: REDEMPTION PERIOD. (A) Any person pledging, pawning or depositing an item for security must have a minimum of sixty (60) days from the date of that transaction to redeem the item before it may be forfeited and sold. During the holding period, items may not be removed from the licensed location except as provided in Section 3-15-19 BUSINESS AT ONLY ONE PLACE. Licensees are prohibited from redeeming any item to anyone other than the person to whom the receipt was issued or, to any person identified in a written and notarized authorization to redeem the property identified in the receipt, or to a person identified in writing by the pledger at the time of the initial transaction and signed by the pledger, or with approval of the police license inspector. Written authorization for release of property to persons other than original pledger must be maintained along with original transaction record in accordance with Section 3-15-9 RECORDS REQUIRED, Subdivision (10). (B) Pawnbroker must return goods, or provide compensation for lost or damaged goods, upon payment of the full amount due, unless: MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 10 1. The 60-day redemption period has expired, or 2. The goods have been taken into custody by a court or by a law enforcement officer or agency. (#542, 1/9/12) 3-15-13: HOLDING PERIOD ON TRADE ITEMS. Any item purchased or accepted in trade by a licensee, but not involved in a pawn transaction, must not be sold or otherwise transferred for thirty-one (31) days from the date of the transaction. An individual may redeem an item at any time during the holding period. (#542, 1/9/12) 3-15-14: COURT OR POLICE ORDER TO HOLD/CONFISCATE PROPERTY. Whenever a law enforcement official from any agency notifies a licensee not to sell an item, the item must not be sold or removed from the premises. This initial or investigative hold shall be confirmed in writing within seventy-two hours and remains in effect for fifteen (15) days from the date of initial notification. Local law enforcement may, in writing, extend an investigative hold or independently order an item held for up to ninety (90) days, or order the confiscation of an item identified as stole or evidence in a criminal case. (#542, 1/9/12) 3-15-15: INSPECTION OF ITEMS. At all times during the terms of the license, the licensee must allow law enforcement officials to enter the premises where the licensed business is located, including all off-site storage facilities as authorized in Section 3-15-19 BUSINESS AT ONLY ONE PLACE, during normal business hours, except in an emergency for the purpose of inspecting such premises and inspecting the items, ware and merchandise and records therein to verify compliance with this chapter and other applicable laws. 3-15-16: LABEL REQUIRED. Licensee must attach a label to every item at the time it is pawned, purchased or received in inventory from any reportable transaction. Permanently recorded on this label must be the number or name that identifies the transaction in the shop's records, the transaction date, the name of the item and the description or the model and serial number of the item as reported to local law enforcement whichever is applicable and the date the item is out of pawn or can be sold, if applicable. Labels shall not be re-used. 3-15-17: PROHIBITED ACTS. (A) No person under the age of eighteen (18) years may pawn or sell or attempt to pawn or sell goods with any licensee, nor may any licensee receive any goods from a person under the age of eighteen (18) years. (B) No licensee may receive any goods from a person of unsound mind or an MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 11 intoxicated person. (C) No licensee may receive any goods, unless the seller presents identification in the form of a valid driver's license, a valid State of Minnesota identification card, or current valid photo driver's license or identification card issued by the state of residency of the person from whom the item was received. (D) No licensee may receive any item of property that possesses an altered or obliterated serial number or operation identification number or any item of property that has had its serial number removed. (E) No person may pawn, pledge, sell, consign, leave, or deposit any article of property not their own; nor shall any person pawn, pledge, sell, consign, leave, or deposit the property of another, whether with permission or without; nor shall any person pawn, pledge, sell, consign, leave, or deposit any article of property in which another person has a security interest; with any licensee. (F) No person seeking to pawn, pledge, sell, consign, leave, or deposit any article of property with any licensee shall give a false or fictitious name, nor give a false date of birth; nor give a false or out of date address of residence or telephone number; nor present a false or altered identification, or the identification of another; to any licensee. 3-15-18: DENIAL, SUSPENSION OR REVOCATION. Any license under this chapter may be denied, suspended or revoked for one or more of the following reasons: 1. The proposed use does not comply with any applicable zoning code. 2. The proposed use does not comply with any health, building, building maintenance or other provisions of this Code of Ordinances or state law. 3. The applicant or licensee has failed to comply with one or more provisions of this chapter. 4. The applicant is not a citizen of the United States or a resident alien, or upon whom it is impractical or impossible to conduct a background or financial investigation due to the unavailability of information. 5. Fraud, misrepresentation or bribery in securing or renewing a license. 6. Fraud, misrepresentation or false statements made in the application and investigation for, or in the course of, the applicant's business. 7. Violation within the preceding five (5) years, of any law relating to theft, MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 12 damage or trespass to property, sale of a controlled substance, or operation of a business. 8. The owner of the premises licensed or to be licensed would not qualify for a license under the terms of this chapter. 3-15-19: BUSINESS AT ONLY ONE PLACE. A license under this chapter authorizes the licensee to carry on its business only at the permanent place of business designated in the license. However, upon written request, the police inspector may approve an off-site locked and secured storage facility. The licensee shall permit inspection of the facility in accordance with Section 3-15-15 INSPECTION OF ITEMS. All provisions of this chapter regarding record keeping and reporting apply to the facility and its contents. Property shall be stored in compliance with all provisions of the city code. The licensee must either own the building in which the business is conducted, and any approved off-site storage facility, or have a lease on the business premise that extends for more than six (6) months. 3-15-20: SEPARABILITY. Should any section, subsection, clause or other provision of this chapter be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the ordinance as a whole or any part other than the part so declared invalid. (#356, 10/10/00) (#542, 1/9/12) CityCouncilAgenda:1/14/2013 1 5E.Considerationofapproving2013WrightCountyAnnualHighwayMaintenance Agreement.(BP,TM) A.REFERENCEANDBACKGROUND: TheannualmaintenanceagreementwithWrightCountyforsnowandicecontrolisup forrenewal.Areasforthismaintenanceagreementareunchangedfromlastyear precludingcompensation.Thissnowandicecontrolagreementcoversestimated expensesat100%includingportionsofCSAH75runningfromWillowStreeteasttothe intersectionofCSAH18,andashortsectionofCR117,approximatelytwo-tenthsofa milelongrunningnorthfrom85th Avenue. SnowandicecontrolonaportionofCSAH39WestfromtheCityPublicWorksFacility tothejunctionofCSAH75(Broadway)isestimatedat25%ofthemaintenance.The agreementratesarebasedonaverageannualcostsfortheyears2009to2011,plus $300/mileforfour-laneportions.TheWrightCountycostsfor2012werenotcomplete asof12-14-12. Thedecreasefrom2012to2013maintenancecontractrespectivelyis$3,880.03. A1.BudgetImpact:ThepaymentfromWrightCountythisyearamountsto $19,204.73.ThispaymentismadetothecityinDecemberofthecontractedyear. Additionalexpensesarebudgetedin“SnowandIce”. A2.StaffWorkloadImpact:Thereislittleimpactonstaffworkloadduetono changesinthiscontract. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethe2013MaintenanceAgreementwithWrightCountyas enclosedwithcompensationat$19,204.73. 2.Motiontodenythenewagreementwiththecountyforannualmaintenanceof snowandiceremoval. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,thattheCityCouncilapprovesthe2013 MaintenanceAgreementwithWrightCountyasoutlinedabove. D.SUPPORTINGDATA: CopyofletterfromWrightCountydated12-14-12 Copyofthe2013WrightCountyHighwayMaintenanceAgreement CouncilAgenda:01/14/13 1 5F.ConsiderationofapprovingacontractwiththeWrightCountyAssessor’sOfficefor 2014-2015assessingservices (WO) A.REFERENCEANDBACKGROUND: TheCitycurrentlycontractswiththeWrightCountyAssessor’sofficetoperform assessingworkfortheCity.Attachedisaproposedcontractcoveringservicesforthe periodofJanuary2,2013toJune30,2015.Undertheproposedcontractagreement,the Citywouldpay$10.50/parcelforassessmentservices,$25foreachnewpermitwithan estimatedconstructionvalueunder$499,999and$100forvaluesover$500,000.The newconstructionfeesarechargedonthebuildingpermitwhenitisissued.These chargesarethesameasthecurrentratesbeingchargedtotheCityundertheexisting contractandtherateshavenotincreasedinmanyyears. TheotheroptionsfortheCitywouldbe:totryandnegotiateamorefavorablecontract withWrightCounty,contractthisserviceoutwithaprivateassessororcompany,orto hireaCityAssessorasacityemployee. A1.BudgetImpact:TheCitypaidWrightCounty$49,600in2012forthisservice andhas$50,000budgetedfor2013. A2.StaffImpact:ThereisnostaffimpactontheCityifthiscontractisapprovedas is. B.ALTERNATIVEACTIONS: 1.MotiontoapproveacontractforassessingserviceswiththeWrightCounty AssessorfortheperiodofJanuary2,2013toJune30,2015. 2.Motiontonotapproveacontractatthistime. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1thattheCouncilapprovescontractingforservices withtheWrightCountyAssessor.TheCityhascontractedwithWrightCountyfora numberofyears.TheCity’sworkingrelationshipwiththeCountyAssessor’sOffice overthistimehasbeenverygoodandwiththerateperparcelproposedtoremainthe same,stafffeelscontinuingthecontractwithWrightCountywouldseemtobeinthe City’sbestinterest. D.SUPPORTINGDATA: ProposedWrightCountyAssessmentServicesContract–1/2/2013to6/30/2015 CityCouncilAgenda:01/14/13 1 5G.ConsiderationofacceptingtheManagementPlanforTIFDistrict1-22in accordancewithapprovalbytheEDA (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoreviewandaccepttheTIF1-22ManagementPlanprepared byNorthlandSecurities.TheEDAadoptedaresolutionapprovingthePlanatitsregular meetinginDecember. TheTIF1-22ManagementPlanistheresultofthe“knock-down”researchandanalysis completedbyCitystaffandNorthlandSecurities.Theknock-downanalysis,whichis describedindetailwithintheManagementPlan,providestheEDAandCityCouncilwith firmfootingintermsofthefundsavailableinDistrict1-22.TheManagementPlanalso outlinesthreedifferentstrategiesfortheuseoftheexistingandfuture1-22increment. Atthistime,theCityCouncilisaskedonlytoreviewandaccepttheManagementPlan itselfforitscontentsandanalysis. TheCouncilwillbeaskedtoapplytheinformationinthemanagementplan,assistingthe EDAinselectingafinalmanagementscenarioforimplementation(outofthethree possiblemanagementscenariosidentified)inajoint2013goal-settingworkshoptobe heldatafuturedate.Eachscenariolendsitselfdifferentlytotheaccomplishmentof redevelopmentgoalswithinTIFDistrict1-22. TheCouncilwillfindthatManagementPlanforTIF1-22followsthesameformatasthe overallEDATIFDistrictManagementPlan.ThedocumentprovidestheEDAwithan understandingofthedistrict’shistory,function,obligationsandfuturecapacity. Itshouldbenotedthattheknock-downanalysisindicatedthatDistrict1-22included approximately$42,000ofincrementthatneededbereturnedtoWrightCountyinorderto beincompliancewiththeTIFlaw.Becausetheparcelknock-downcompletedearlierby theCityoccurredoneyearlaterthanrequired,theCityreceivedoneadditionalyearoftax incrementonparcelsthatdidnothavecertainqualifyingactivitiesoccurwithinfour yearsofthecertificationdateofthedistrict.TheCityofMonticellowillreceive approximately$17,300ofthe$42,000backthroughredistributionoftheincrementas GeneralFundtaxrevenue. AlthoughtheEDAistheresponsibleentityforadoptingandutilizingtheManagement Plan,theEDA’sattorneyrecommendsthatCouncilalsoaccepttheManagementPlanasa meansofadvisingtheCouncilconsistentwiththeEDA’senablingresolution,which requiresthattheEDA“submititsplansfordevelopmentandredevelopmenttotheCity CouncilforapprovalinaccordancewithCityplanningproceduresandlaws.” A1.StaffImpact:Staffdidassistinthehistoricalparcelresearchinvolvedwiththe knock-downanalysis.Minorstafftimewasalsoincurredinpreparingthe necessarydocumentationfortheincrementreturn. 2 A2.BudgetImpact:ThereturnofincrementtoWrightCountywillcreatea $17,300positiveimpacttotheCity’sGeneralFund. B.ALTERNATIVEACTIONS: 1.MotiontoaccepttheManagementPlanforTIFDistrict1-22inaccordancewith approvalbytheEDA. 2.MotiontonotaccepttheManagementPlanatthistime. C.STAFFRECOMMENDATION: StaffrecommendsadoptionoftheTIFI-22ManagementPlan.Theplanaccomplishes theobjectivesoriginallyintendedbytheEDA,including: Clearlyidentifyingthecurrentboundariesofthedistrict Determiningeligibilityofallparcelswithinthedistrict Establishingfinancialcapacitiesofthedistrict,includingrevenuesourcesand obligations Identificationofnextstepsasrelatedtoeffectivemanagementofthedistrict D.SUPPORTINGDATA: A.TIF1-22Analysis&ManagementPlan B.TIF1-22Map C.EDAResolution#2012-115 TI F A n a l y s i s a n d M a n a g e m e n t P l a n S c e n a r i o s Fo r T I F D i s t r i c t N o . 1 - 2 2 Mo n t i c e l l o E c o n o m i c D e v e l o p m e n t A u t h o r i t y De c e m b e r 1 2 , 2 0 1 2 NO R T H L A N D S T R A T E G I E S Sp e c i a l P r o j e c t s G r o u p i In t r o d u c t i o n a n d E x e c u t i v e S u m m a r y 1 In t r o d u c t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Ex e c u t i v e S u m m a r y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . 1 Ne x t S t e p s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Ta b l e A - C o m p a r i s o n o f P o s s i b l e S c e n a r i o s f o r D i f f e r e n t D e c i s i o n s o n U s e o f T I F . . . . . . . . . . . . 4 Re g u l a t o r y F r a m e w o r k a n d S t a t u t o r y F a c t o r s 5 Re g u l a t o r y F r a m e w o r k . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . 5 St a t u t o r y F a c t o r s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . 5 Ad m i n i s t r a t i v e E x p e n s e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 4- Y e a r K n o c k - D o w n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 5 Po o l i n g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 6 Fi v e Y e a r R u l e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 6 De c e r t i f i c a t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 7 Ex p a n d e d T a x B a s e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . 7 Di s t r i c t S u m m a r y a n d P o t e n t i a l S c e n a r i o s f o r U s e o f T I F 8 Di s t r i c t S u m m a r y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . 8 Sc e n a r i o A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 Sc e n a r i o B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 3 Sc e n a r i o C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5 Contents 1Introduction and Executive Summary IN T R O D U C T I O N Th i s r e p o r t s e r v e s a s a f o l l o w - u p r e p o r t t o t h e 2 0 1 2 T I F Ma n a g e m e n t R e p o r t a d o p t e d b y t h e E c o n o m i c D e v e l - op m e n t A u t h o r i t y ( E D A ) o n J u n e 2 0 , 2 0 1 2 a n d t h e C i t y Co u n c i l o n J u l y 9 , 2 0 1 2 . T h i s r e p o r t a d d r e s s e s m a n - ag e m e n t s t r a t e g i e s t h a t a r e s p e c i fi c t o t h e D o w n t o w n TI F D i s t r i c t N o . 1 - 2 2 ( “ T I F 2 2 ” ) . TI F 2 2 i s t h e l a r g e s t a n d m o s t c o m p l e x d i s t r i c t i n M o n - ti c e l l o . T h e g e o g r a p h i c a r e a o f t h e D i s t r i c t i s a n i m p o r - ta n t r e d e v e l o p m e n t f o c u s a r e a i n t h e C i t y ’ s C o m p r e - he n s i v e P l a n . O p p o r t u n i t y e x i s t s t o u s e t a x i n c r e m e n t fr o m t h i s d i s t r i c t t o f a c i l i t a t e p r o j e c t d e v e l o p m e n t , wi t h c e r t a i n l i m i t a t i o n s . T h e F i v e - Y e a r R u l e i n t h e T I F Ac t l i m i t s t h e a b i l i t y o f t h e E D A t o u s e a l l o f t h e t a x in c r e m e n t t h a t o t h e r w i s e w o u l d b e a v a i l a b l e . Th e 2 0 1 2 T I F M a n a g e m e n t R e p o r t r e c o m m e n d e d t h e fo l l o w i n g a d d i t i o n a l i n v e s t i g a t i o n f o r T I F 2 2 : 1. V e r i f y 4 - y e a r k n o c k - d o w n s t a t u s o f p a r c e l s . 2. A n a l y z e p o o l i n g c a p a c i t y . 3. A n a l y z e D i s t r i c t r e v e n u e s . 4. I d e n t i f y K e y I n v e s t m e n t s . Th i s r e p o r t a d d r e s s e s i t e m s 1 t h r o u g h 3 a n d p r o v i d e s in f o r m a t i o n n e e d e d b y t h e E D A t o p r o c e e d w i t h i d e n - ti fi c a t i o n o f k e y i n v e s t m e n t s t h a t i t m a y d e c i d e t o f u n d wi t h a v a i l a b l e t a x i n c r e m e n t f r o m T I F 2 2 . Th e i n v e s t i g a t i o n s u n d e r t a k e n f o r t h i s r e p o r t d i d n o t in c l u d e a r e v i e w o f t a x i n c r e m e n t s p r e v i o u s l y p a i d to t h e C i t y f o r t h e c o m m u n i t y c e n t e r a r e a r e d e v e l o p - me n t c o s t s . T h i s w a s m e n t i o n e d i n t h e 2 0 1 2 T I F M a n - ag e m e n t R e p o r t a s a m a n a g e m e n t s t r a t e g y t o b e a d - dr e s s e d . C i t y i s r e v i e w i n g a n d m a y a d d r e s s t h i s i t e m se p a r a t e l y w i t h t h e E D A . EX E C U T I V E S U M M A R Y Kn o c k - D o w n S t a t u s Ev i d e n c e o f Q u a l i f y i n g A c t i v i t i e s Wi t h l i m i t e d e x c e p t i o n , t h e a n a l y s i s s h o w s t h e E D A is i n c o m p l i a n c e w i t h t h e 4 - y e a r k n o c k - d o w n r u l e . (E x p l a n a t i o n o f t h e r u l e c a n b e f o u n d o n p a g e 5 . ) Th e k n o c k - d o w n d a t e f o r T I F 2 2 i s J u n e 3 0 , 2 0 0 1 . T h e an a l y s i s s h o w s t h e e x i s t i n g t a x i n c r e m e n t b a l a n c e i n TI F 2 2 i n c l u d e s a p p r o x i m a t e l y $ 4 2 , 0 0 0 o f i n c r e m e n t (w h i c h i s a b o u t 1 % o f t h e t o t a l t a x i n c r e m e n t b a l a n c e ) th a t s h o u l d b e r e t u r n e d t o W r i g h t C o u n t y i n c o m p l i - an c e w i t h t h e k n o c k - d o w n r u l e . T h e C i t y r e c e i v e d on e a d d i t i o n a l y e a r ( p a i d i n 2 0 0 2 ) o f t a x i n c r e m e n t o n pa r c e l s t h a t d i d n o t h a v e c e r t a i n q u a l i f y i n g a c t i v i t i e s oc c u r w i t h i n f o u r y e a r s o f t h e c e r t i fi c a t i o n d a t e o f t h e di s t r i c t . T h e s e p a r c e l s s h o u l d h a v e b e e n r e m o v e d o n e ye a r e a r l i e r t h a n t h e y w e r e . T h e C i t y o f M o n t i c e l l o wi l l r e c e i v e a p p r o x i m a t e l y $ 1 7 , 3 0 0 o f t h e $ 4 2 , 0 0 0 b a c k th r o u g h r e d i s t r i b u t i o n o f t h e i n c r e m e n t a s G e n e r a l Fu n d t a x r e v e n u e . Re i n s t a t e m e n t o f P a r c e l s w i t h A c t i v i t y Pa r c e l a n a l y s i s s h o w s t h e E D A h a s a n o p p o r t u n i t y t o re i n s t a t e p a r c e l s p r e v i o u s l y r e m o v e d f r o m t h e d i s t r i c t . Pa r c e l s t h a t h a d q u a l i f y i n g a c t i v i t i e s o c c u r a f t e r t h e i n i - ti a l k n o c k - d o w n d a t e o f J u n e 3 0 , 2 0 0 1 a r e e l i g i b l e t o b e re i n s t a t e d . H o w e v e r , t h e v a l u e o f r e i n s t a t i n g p a r c e l s is l i m i t e d u n l e s s t h e p a r c e l s t o b e r e i n s t a t e d w i l l h a v e fu t u r e d e v e l o p m e n t t o g e n e r a t e t a x i n c r e m e n t . T h e la w r e q u i r e s t h a t p a r c e l s b e r e i n s t a t e d a t t h e i r c u r r e n t va l u e n o t t h e v a l u e t h a t e x i s t e d a t t h e t i m e o f o r i g i n a l ce r t i fi c a t i o n . U s e o f t a x i n c r e m e n t d e r i v e d f r o m t h e s e pa r c e l s i s l i m i t e d b y t h e fi v e - y e a r r u l e a n d p o o l i n g r e - st r i c t i o n s . 2Introduction and Executive Summary Po o l i n g C a p a c i t y Th e r e i s e x i s t i n g t a x i n c r e m e n t d e r i v e d f r o m p r o p - er t y w i t h i n T I F 2 2 t h a t m a y b e s p e n t u n d e r p o o l i n g au t h o r i t y ( s e e T a b l e A o n p a g e 4 f o r d o l l a r a m o u n t s ) . Th e E D A m a y p o o l u p t o 2 5 % o f t h e t a x i n c r e m e n t d e - ri v e d f r o m p r o p e r t y w i t h i n t h e d i s t r i c t ( o v e r t h e l i f e o f th e d i s t r i c t ) . A d m i n i s t r a t i v e e x p e n d i t u r e s m u s t b e i n - cl u d e d i n t h e 2 5 % l i m i t . E x p e n d i t u r e s m u s t b e w i t h i n th e R e d e v e l o p m e n t P r o j e c t A r e a N o . 1 . T h e E D A m a y in c r e a s e t h e l i m i t o n P o o l i n g b y 1 0 % f o r t h e p u r p o s e of H o u s i n g . T h e r e a r e c o n d i t i o n s o n t h e u s e o f t h e a d - di t i o n a l p o o l i n g f o r h o u s i n g t h a t m u s t b e m e t . N o r t h - la n d h a s p r o v i d e d t h e E D A w i t h a s e p a r a t e m e m o r a n - du m o n t h e a u t h o r i t y f o r p o o l i n g f o r h o u s i n g . Es t i m a t e s f o r f u t u r e t a x i n c r e m e n t a v a i l a b l e f o r P o o l - in g d e p e n d s o n w h i c h p a r c e l s t h e E D A d e c i d e s t o k e e p wi t h i n T I F 2 2 . T h e E D A h a s o p t i o n s t o r e m o v e p a r c e l s wh i c h a r e n o l o n g e r n e e d e d t o m e e t o b l i g a t i o n s . I n ad d i t i o n t o h a v i n g a c h o i c e o n w h i c h p a r c e l s t o r e t a i n wi t h i n t h e T I F d i s t r i c t , t h e E D A a l s o h a s t h e o p t i o n t o re i n s t a t e c e r t a i n q u a l i fi e d p a r c e l s t h a t w e r e p r e v i o u s l y re m o v e d t h a t c o u l d p r o v i d e a d d i t i o n a l t a x i n c r e m e n t i f fu t u r e d e v e l o p m e n t o c c u r s o n a n u n d e v e l o p e d p a r c e l . On l y t h e r e v e n u e s d e r i v e d f r o m t a x i n c r e m e n t s p a i d b y th e p r o p e r t i e s i n t h e T I F d i s t r i c t a r e s u b j e c t t o p o o l i n g re s t r i c t i o n s a n d t h e fi v e - y e a r r u l e . P r o c e e d s f r o m o t h e r re v e n u e s u c h a s t h e s a l e o r l e a s e o f p r o p e r t y p u r c h a s e d wi t h t a x i n c r e m e n t s , p r i n c i p a l a n d i n t e r e s t r e c e i v e d o n lo a n s o r a d v a n c e s m a d e w i t h t a x i n c r e m e n t s , i n v e s t - me n t e a r n i n g s o n o r f r o m t a x i n c r e m e n t s , r e p a y m e n t s to a n a u t h o r i t y , a n d m a r k e t v a l u e h o m e s t e a d c r e d i t pa i d t o t h e a u t h o r i t y a r e n o t s u b j e c t t o t h e r e s t r i c t i o n s , ev e n t h o u g h t h e y a r e a l l t a x i n c r e m e n t s . Th e C i t y ha s u n s p e n t t a x i n c r e m e n t r e v e n u e t h a t w a s n o t d e - ri v e d f r o m p r o p e r t y t h a t i s a v a i l a b l e t o b e s p e n t o n el i g i b l e p r o j e c t c o s t s . I f t h e t a x i n c r e m e n t r e v e n u e i t is n o t s p e n t o n e l i g i b l e p r o j e c t c o s t s i t w i l l n e e d t o b e re t u r n e d t o t h e C o u n t y a s e x c e s s t a x i n c r e m e n t . Di s t r i c t R e v e n u e s Th r e e d i ff e r e n t s c e n a r i o s a r e p r e s e n t e d i n t h e r e p o r t to p r o v i d e a f r a m e w o r k f o r t h e d i ff e r e n t c h o i c e s t h e ED A h a s w i t h r e s p e c t t o e x i s t i n g a n d f u t u r e d i s t r i c t re v e n u e s . T h e s c e n a r i o s a r e i n t e n d e d t o i l l u s t r a t e im p a c t a n d d o n o t r e p r e s e n t t h e o n l y s c e n a r i o s . U l t i - ma t e d e c i s i o n s m a d e b y t h e E D A m a y r e p r e s e n t s l i g h t va r i a t i o n s o f t h e s c e n a r i o s s h o w n i n t h e r e p o r t . T h e sc e n a r i o s i n c l u d e p r o j e c t i o n s o n f u t u r e r e v e n u e s a n d ex p e n d i t u r e s . Th e E D A ’ s d e c i s i o n s o n s p e n d i n g o f t a x i n c r e m e n t a n d se l e c t i o n o f p a r c e l s t o r e m a i n i n t h e d i s t r i c t h a s i m p l i - ca t i o n s t o t h e C i t y ’ s G e n e r a l F u n d a n d t o t h e C i t y ’ s ge n e r a l t a x b a s e . A d v a n c e r e m o v a l o f p a r c e l s f r o m TI F 2 2 ( i n a d v a n c e o f t h e 2 0 2 4 d e c e r t i fi c a t i o n d a t e ) wi l l i n c r e a s e t h e C i t y ’ s g e n e r a l t a x b a s e s o o n e r t h a n an t i c i p a t e d . A n d , a d e c i s i o n t o r e t u r n u n s p e n t t a x i n - cr e m e n t t o t h e C o u n t y w i l l p r o v i d e c a s h t o t h e C i t y ’ s Ge n e r a l F u n d . ( E x c e s s t a x i n c r e m e n t i s r e d i s t r i b u t e d to t h e l o c a l t a x i n g j u r i s d i c t i o n s b a s e d o n r e l a t i v e s h a r e of t h e t a x r a t e . ) Th e t h r e e s c e n a r i o s p r e s e n t e d f o r u s e o f d i s t r i c t r e v - en u e s a r e a s f o l l o w s : • S c e n a r i o A - a s s u m e s t h e E D A a c t s t o r e t a i n a l l c u r - re n t 5 8 p a r c e l s w i t h i n T I F 2 2 f o r t h e r e m a i n i n g l i f e of t h e d i s t r i c t i n o r d e r t o m a x i m i z e a v a i l a b l e t a x i n - cr e m e n t t o b e s p e n t u n d e r p o o l i n g a u t h o r i t y . T h i s sc e n a r i o p r o v i d e s t h e g r e a t e s t a m o u n t o f r e s o u r c e s fo r d e v e l o p m e n t p r o j e c t s . 3Introduction and Executive Summary • S c e n a r i o B - a s s u m e s t h e E D A a c t s t o r e m o v e a l l bu t t h r e e p a r c e l s f r o m T I F 2 2 a n d t o t h e r e f o r e l i m i t bu t s t i l l p r o c e e d w i t h s p e n d i n g a r e d u c e d a m o u n t of t a x i n c r e m e n t u n d e r p o o l i n g a u t h o r i t y . T h i s sc e n a r i o p r o v i d e s a d d i t i o n a l r e s o u r c e s f o r d e v e l - op m e n t p r o j e c t s b u t l e s s t h a n u n d e r S c e n a r i o A . • S c e n a r i o C - i s s i m i l a r t o S c e n a r i o B i n t h a t i t a s - su m e s t h e E D A a c t s t o r e m o v e a l l b u t t h r e e p a r c e l s fr o m T I F 2 2 . H o w e v e r , u n d e r S c e n a r i o C t h e E D A wo u l d n o t s p e n d i n c r e m e n t u n d e r p o o l i n g a u t h o r - it y . U n s p e n t t a x i n c r e m e n t w o u l d b e r e t u r n e d t o th e C o u n t y f o r r e d i s t r i b u t i o n t o t h e l o c a l t a x i n g j u - ri s d i c t i o n s e a r l i e r ( p o s s i b l y a s s o o n a s 2 0 1 3 ) t h a n un d e r t h e o t h e r t w o s c e n a r i o s . S c e n a r i o C p r o - vi d e s t h e g r e a t e s t a m o u n t o f r e t u r n o f t a x i n c r e - me n t t o t h e l o c a l t a x i n g j u r i s d i c t i o n s . Th e p o r t i o n o f t a x i n c r e m e n t r e v e n u e c o l l e c t e d t h a t ca n n o t b e u s e d t o p a y f o r e x i s t i n g o b l i g a t i o n s o r s p e n t un d e r p o o l i n g w i l l n e e d t o b e d e c l a r e d a s e x c e s s t a x in c r e m e n t a n d r e t u r n e d t o W r i g h t C o u n t y . T h e t i m - in g o f t h e r e t u r n o f t h e e x c e s s t a x i n c r e m e n t m a y b e a t th e e n d o f t h e d i s t r i c t i n 2 0 2 4 , o r s o o n e r , d e p e n d i n g o n de c i s i o n s m a d e a b o u t t h e u s e o f t a x i n c r e m e n t f u n d s an d t h e t i m i n g o f e x p e n d i t u r e s . T h e C i t y w i l l r e c e i v e it s p r o p o r t i o n a t e s h a r e o f a n y t a x i n c r e m e n t r e v e n u e ba c k t h r o u g h r e d i s t r i b u t i o n b a s e d o n t h e C i t y ’ s r e - sp e c t i v e s h a r e o f t h e l o c a l t a x c a p a c i t y r a t e . NE X T S T E P S Th e n e x t s t e p s f o r t h e E D A t o c o n s i d e r f o r u s e o f d i s - tr i c t r e v e n u e s f o r T I F 2 2 a r e a s f o l l o w s : 1. D e t e r m i n e i f r e a s o n t o c o l l e c t f u t u r e t a x i n c r e m e n t . • W h i c h s p e c i fi c p r o j e c t s m i g h t t h e E D A f u n d wi t h p o o l e d t a x i n c r e m e n t a n d w h a t i s t h e c o s t of t h e s e p r o j e c t s ? 2. D e t e r m i n e i f a n y p a r c e l s s h o u l d b e r e i n s t a t e d . • F o r w h a t p u r p o s e w i l l t a x i n c r e m e n t g e n e r - at e d f r o m t h e r e i n s t a t e m e n t o f p a r c e l s ( a s s u m - in g f u t u r e d e v e l o p m e n t w e r e t o o c c u r o n t h e s e pa r c e l s ) b e u s e d ? 3. D e t e r m i n e i f “ u s a b l e ” f u n d s s h o u l d b e r e t a i n e d o r re d i s t r i b u t e d t o t h e l o c a l t a x i n g j u r i s d i c t i o n s . • H o w m i g h t t h e C i t y b e n e fi t o v e r a l l f r o m r e c e i v - in g ( o n e - t i m e ) r e d i s t r i b u t e d t a x d o l l a r s i n t o t h e Ci t y ’ s G e n e r a l F u n d a n d t h e e a r l i e r t h a n a n t i c i - pa t e d i n c r e a s e i n g e n e r a l t a x b a s e ( f r o m t h e r e - mo v a l o f p a r c e l s p r e s e n t l y w i t h i n T I F 2 2 ) ? 4. M a k e s p e n d i n g p l a n f o r u s a b l e f u n d s ( c u r r e n t a n d fu t u r e ) a n d ( i f n e e d e d ) m o d i f y T I F P l a n . 5. A s n e e d e d , a c t t o d e c e r t i f y p a r c e l s . 6. D e t e r m i n e f u n d s f o r r e d i s t r i b u t i o n . 4Introduction and Executive Summary Sc e n a r i o A S c e n a r i o B S c e n a r i o C Re t a i n A l l Pa r c e l s W i t h i n Dis t r i c t , Au t h o r i z e Po o l i n g Re t a i n T h r e e Pa r c e l s W i t h i n Dis t r i c t , Au t h o r i z e Po o l i n g Re t a i n T h r e e Pa r c e l s W i t h i n Dis t r i c t , N o Po o l i n g So u r c e o f F u n d s ( n o t i n c l u d i n g b o n d p r o c e e d s ) Ta x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p e r t y i n d i s t r i c t $ 7 , 3 5 9 , 2 8 9 $ 4 , 2 0 7 , 1 6 1 $ 4 , 2 0 7 , 1 6 1 Oth e r t a x i n c r e m e n t r e v e n u e n o t d e r i v e d f r o m p r o p e r t y i n d i s t r i c t $ 2 , 1 5 5 , 5 3 8 $ 2 , 0 9 9 , 1 8 1 $ 1 , 8 8 4 , 5 5 8 To t a l $9 , 5 1 4 , 8 2 7 $ 6 , 3 0 6 , 3 4 3 $ 6 , 0 9 1 , 7 1 9 Us e o f F u n d s ( S p e n t / C o m m i t t e d a n d A v a i l a b l e f o r N e w P r o j e c t s ) In c r e m e n t s p e n t / c o m m i t t e d $ 2 , 8 2 4 , 4 9 2 $ 2 , 8 2 4 , 4 9 2 $ 2 , 8 2 4 , 4 9 2 In c r e m e n t a v a i l a b l e f o r " n e w " r e d e v e l o p m e n t p r o j e c t s ( i n c l a d m i n ) $ 3 , 4 6 3 , 1 3 6 $ 2 , 6 1 8 , 7 4 8 $ 0 In c r e m e n t a v a i l a b l e f o r " n e w " h o u s i n g p r o j e c t s ( i n c o m e q u a l i f i e d ) $ 7 3 5 , 9 2 9 $ 4 2 0 , 7 1 6 $ 0 Re t u r n o f e x c e s s t a x i n c r e m e n t t o C o u n t y $ 2 , 4 9 1 , 2 7 0 $ 4 4 2 , 3 8 6 $ 3 , 2 6 7 , 2 2 7 To t a l $9 , 5 1 4 , 8 2 7 $ 6 , 3 0 6 , 3 4 2 $ 6 , 0 9 1 , 7 1 9 Es t i m a t e d C i t y P o r t i o n o f E x c e s s T a x I n c r e m e n t R e t u r n e d f o r D i s t r i b u t i o n * $ 9 9 6 , 5 0 8 $ 1 7 6 , 9 5 4 $ 1 , 3 0 6 , 8 9 1 * t i m i n g o f r e c e i p t o f f u n d s v a r i e s a c r o s s s c e n a r i o s Do l l a r F i g u r e s S h o w n a r e E s t i m a t e d T o t a l L i f e o f D i s t r i c t Co m p a r i s o n o f P o s s i b l e S c e n a r i o s f o r D i f f e r e n t D e c i s i o n s o n U s e o f T I F f r o m T I F D i s t r i c t N o . 1 - 2 2 TA B L E A For a year by year review of estimated increment available for “new” redevelopment projects (including administrative expense) and increment available for “new” housing projects (income qualifi ed) see the “District Summary and Poten-tial Scenarios for Use of TIF” Section of the report.Scenario A is shown on page 12 Scenario B is shown on page 14 Scenario C is shown on page 16 5Regulatory Framework and Statutory Factors Re g u l a t o r y F r a m e w o r k Ta x i n c r e m e n t fi n a n c i n g i s g o v e r n e d b y a c o m p l e x s e t of s t a t u t e s t h a t h a v e c h a n g e d o v e r t i m e . A n i m p o r t a n t nu a n c e o f T I F i s t h e r e l e v a n c e o f t h e l a w s i n e x i s t e n c e at t h e t i m e t h e d i s t r i c t w a s e s t a b l i s h e d . T h e s e l a w s e s - ta b l i s h t h e m a j o r i t y o f c r i t i c a l c r i t e r i a f o r t h e u s e o f t a x in c r e m e n t f r o m T I F 2 2 . M o s t a s p e c t s f o r t h e o n - g o i n g us e o f t a x i n c r e m e n t s f r o m t h e d i s t r i c t a r e g o v e r n e d b y th e s t a t u t e s i n e ff e c t w h e n t h e d i s t r i c t w a s e s t a b l i s h e d . Am o n g t h e s e f a c t o r s a r e : • A b i l i t y t o s p e n d m o n e y o u t s i d e o f t h e T I F d i s t r i c t (p o o l i n g a u t h o r i t y ) . • A p p l i c a t i o n o f t h e 5 - y e a r r u l e . • L i m i t a t i o n s o n a d m i n i s t r a t i v e e x p e n s e . Wi t h i n s t a t u t o r y c o n s t r a i n t s , t h e p a r a m e t e r s f o r t h e us e o f t a x i n c r e m e n t fi n a n c i n g a r e s e t i n t h e T I F p l a n . Ta x i n c r e m e n t s c a n n o t b e u s e d f o r p u r p o s e s n o t a u - th o r i z e d i n t h e p l a n . T h e a m o u n t o f s p e n d i n g c a n n o t ex c e e d t h e e s t i m a t e d p r o j e c t c o s t s c o n t a i n e d i n t h e pl a n . T h e C i t y c a n n o t i n c u r b o n d e d i n d e b t e d n e s s u n - le s s s o a u t h o r i z e d b y t h e p l a n a n d t h e a m o u n t o f d e b t ca n n o t e x c e e d l i m i t s s e t i n t h e p l a n . T h e p l a n a l s o se t s t h e m a x i m u m p e r i o d o f t i m e t h e C i t y c a n c o l l e c t ta x i n c r e m e n t f r o m t h e d i s t r i c t . D i r e c t r e f e r e n c e t o t h e ac t u a l T I F p l a n f o r T I F 2 2 s h o u l d b e m a d e b e f o r e m a k - in g c h a n g e s o r a u t h o r i z i n g n e w u s e s o f t a x i n c r e m e n t fr o m a n y d i s t r i c t . St a t u t o r y F a c t o r s Se v e r a l e l e m e n t s o f S t a t e L a w a r e p a r t i c u l a r l y r e l e v a n t to t h e o n g o i n g m a n a g e m e n t o f T I F 2 2 . Ad m i n i s t r a t i v e E x p e n s e Ba s e d o n t h e r e q u e s t f o r c e r t i fi c a t i o n d a t e f o r T I F 2 2 , Ju n e 2 5 , 1 9 9 7 , t h e l i m i t a t i o n o n a d m i n i s t r a t i v e e x p e n s - es i s t h a t a d m i n i s t r a t i v e e x p e n s e c a n n o t e x c e e d 1 0 % of t h e l e s s e r o f t h e t o t a l e s t i m a t e d t a x i n c r e m e n t e x - pe n d i t u r e s a u t h o r i z e d b y t h e T I F p l a n o r 1 0 % o f t h e to t a l t a x i n c r e m e n t s f o r t h e p r o j e c t . I n c r e m e n t s u s e d t o pa y c o u n t y a d m i n i s t r a t i v e e x p e n s e a r e n o t s u b j e c t t o th e 1 0 % l i m i t o n a d m i n i s t r a t i v e e x p e n s e ( 2 0 0 9 a m e n d - me n t t o t h e T I F A c t ) . 4- Y e a r K n o c k - D o w n Th e c u r r e n t l i s t i n g o f t h e 5 8 p a r c e l s i n T I F 2 2 ( p a y 2 0 1 2 ) do e s n o t m a t c h t h e o r i g i n a l l i s t o f 2 3 1 c e r t i fi e d p a r c e l s in t h e T I F P l a n . P a r c e l s h a v e b e e n r e m o v e d / a d d e d th r o u g h a c o m b i n a t i o n o f t h e “ k n o c k d o w n r u l e ” a n d ch a n g e s i n p l a tt i n g . S t a t e l a w r e q u i r e s c e r t a i n a c t i v i - ti e s t o o c c u r o n e a c h p a r c e l i n t h e T I F d i s t r i c t w i t h i n fo u r y e a r s o f c e r t i fi c a t i o n . T h e s e a c t i v i t i e s a r e : • D e m o l i t i o n , r e h a b i l i t a t i o n , o r r e n o v a t i o n o f p r o p - er t y . • Q u a l i fi e d i m p r o v e m e n t o f a s t r e e t a d j a c e n t t o a pa r c e l b u t n o t i n s t a l l a t i o n o f u t i l i t y s e r v i c e i n c l u d - in g s e w e r o r w a t e r s y s t e m s . • O t h e r s i t e p r e p a r a t i o n . Th e v a l u e o f p a r c e l s t h a t f a i l e d t h i s t e s t h a v e b e e n re m o v e d f r o m t h e t a x i n c r e m e n t c a l c u l a t i o n s f o r t h e di s t r i c t . S t a t e L a w r e q u i r e d t h a t t h e E D A n e e d e d t o pr o v i d e t h e C o u n t y w i t h e v i d e n c e r e l a t e d t o q u a l i f y - in g a c t i v i t y o n e a c h p a r c e l b y F e b r u a r y 1 o f t h e y e a r fo l l o w i n g e n d o f t h e k n o c k d o w n p e r i o d , w h i c h w a s Fe b r u a r y 1 , 2 0 0 2 f o r T I F 2 2 . It i s i m p o r t a n t t o n o t e t h a t t h e p a r c e l s a r e n o t r e m o v e d fr o m t h e d i s t r i c t . P a r c e l s t h a t a r e k n o c k e d d o w n c a n be r e s t o r e d t o t h e d i s t r i c t w h e n t h e E D A c e r t i fi e s t o th e C o u n t y A u d i t o r t h a t q u a l i f y i n g a c t i v i t y h a s c o m - 6Regulatory Framework and Statutory Factors me n c e d . T h e v a l u e t h a t i s r e s t o r e d t o t h e o r i g i n a l t a x ca p a c i t y i s t h e m o s t r e c e n t t a x c a p a c i t y v a l u e o f t h e pa r c e l . Th e t a b l e b e l o w p r o v i d e s a s u m m a r y o f t h e c h a n g e s in p a r c e l s w i t h i n T I F 2 2 f r o m o r i g i n a l c e r t i fi c a t i o n t o to d a y ( p a y 2 0 1 2 ) . Po o l i n g Po o l i n g i s t h e a b i l i t y t o s p e n d t a x i n c r e m e n t s o u t s i d e of t h e T I F d i s t r i c t . L i m i t s o n p o o l i n g w e r e a d o p t e d b y th e L e g i s l a t u r e i n 1 9 9 0 a n d a p p l y t o d i s t r i c t s r e q u e s t - in g c e r t i fi c a t i o n a f t e r M a y 1 , 1 9 8 8 . TI F 2 2 i s a r e d e v e l o p m e n t d i s t r i c t a n d i s s u b j e c t t o a 25 % l i m i t a t i o n . T h e p o o l i n g l i m i t i s c a l c u l a t e d b a s e d on t o t a l t a x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p e r t y wi t h i n t h e d i s t r i c t . Ad m i n i s t r a t i v e e x p e n s e a p p l i e s t o t h i s r e s t r i c t i o n . T h e am o u n t t h a t c a n b e s p e n t o u t s i d e o f t h e T I F d i s t r i c t i s ne t o f a d m i n i s t r a t i v e e x p e n s e . Ti m i n g i s a n i m p o r t a n t f a c t o r i n e v a l u a t i n g t h e p o t e n - ti a l f o r e x p e n d i t u r e s o u t s i d e o f t h e T I F d i s t r i c t . T h e op p o r t u n i t y f o r p o o l i n g e x i s t s o n l y w h i l e t h e r e a r e o b - li g a t i o n s t o b e p a i d f r o m t a x i n c r e m e n t s ( s e e F i v e Y e a r Ru l e b e l o w ) . O n c e a l l o b l i g a t i o n s h a v e b e e n p a i d , t h e di s t r i c t m u s t b e d e c e r t i fi e d . Th e s t a t u t o r y p o o l i n g r e s t r i c t i o n s a p p l i c a b l e t o T I F 2 2 , al l o w f o r a n i n c r e a s e b y u p t o 1 0 % i n t h e o u t o f d i s - tr i c t e x p e n d i t u r e s t o p r o v i d e a s s i s t a n c e f o r q u a l i fi e d lo w - i n c o m e h o u s i n g . S t a t e L a w s e t s f o r t h t h e c r i t e r i a fo r d e t e r m i n i n g i f h o u s i n g q u a l i fi e s f o r t h i s a s s i s t a n c e . Th e T I F p l a n m u s t a u t h o r i z e t h e e x p e n d i t u r e s . Fi v e Y e a r R u l e Th e fi v e - y e a r r u l e i s o n e o f t h e m o s t i m p o r t a n t T I F ma n a g e m e n t l i m i t a t i o n s . T I F 2 2 i s s u b j e c t t o t h e F i v e Ye a r R u l e . I n s i m p l e t e r m s , t h e E D A h a d fi v e y e a r s fr o m t h e d a t e o f c e r t i fi c a t i o n t o s p e n d o r o b l i g a t e t a x in c r e m e n t s . A f t e r t h i s t i m e p e r i o d p a s s e s t a x i n c r e - me n t s c a n o n l y b e s p e n t o n p r i o r o b l i g a t i o n s , o n a d - mi n i s t r a t i v e e x p e n s e , o r o n a u t h o r i z e d e x p e n d i t u r e s th a t c o m p l y w i t h p o o l i n g r e s t r i c t i o n s . T h e p o o l i n g re s t r i c t i o n s a p p l y r e g a r d l e s s o f w h e t h e r t h e t a x i n c r e - me n t s a r e s p e n t i n s i d e o r o u t s i d e o f t h e T I F d i s t r i c t . To a v o i d r e s t r i c t i o n u n d e r t h e fi v e - y e a r r u l e , o n e o f th e f o l l o w i n g a c t i o n s n e e d e d t o t a k e p l a c e w i t h i n fi v e ye a r s o f c e r t i fi c a t i o n o f t h e d i s t r i c t : 1. R e v e n u e s a r e a c t u a l l y p a i d t o a t h i r d p a r t y w i t h re s p e c t t o t h e a c t i v i t y . 2. B o n d s u s e d t o fi n a n c e e l i g i b l e a c t i v i t i e s a r e i s s u e d an d s o l d t o a t h i r d p a r t y . T h e p r o c e e d s o f t h e b o n d s mu s t b e r e a s o n a b l y e x p e c t e d t o b e s p e n t b e f o r e t h e en d o f t h e l a t e r o f ( i ) t h e fi v e - y e a r p e r i o d , o r ( i i ) a re a s o n a b l e t e m p o r a r y p e r i o d w i t h i n t h e m e a n i n g Parc e l s Adde d Parc e l s Rem o v e d Cum u l a t i v e P a r c e l s Rem a i n i n g Orig i n a l p a r c e l s c e r t i f i e d 6 / 3 0 / 1 9 9 7 2 3 1 2 3 1 Parc e l s r e q u e s t e d f o r r e m o v a l b y C i t y 1 / 1 6 / 2 0 0 3 - ( 1 8 6 ) 4 5 Parc e l a d j u s t e d b y Coun t y ( i . e . , r e p l a t s a n d o t h e r c h a n g e s ) 2 6 ( 1 5 ) 5 6 Parc e l s r e q u e s t e d f o r a d d b a c k b y C i t y 2 / 8 / 2 0 0 3 3 - 5 9 Parc e l s r e q u e s t e d f o r a d d b a c k / r e m o v a l b y C i t y 8 / 1 2 / 2 0 0 3 3 ( 2 ) 6 0 Parc e l s r e q u e s t e d f o r r e m o v a l b y C i t y 1 2 / 2 1 / 2 0 1 0 - ( 2 ) 5 8 7Regulatory Framework and Statutory Factors of t h e u s e o f t h a t t e r m u n d e r s e c t i o n 1 4 8 ( c ) ( 1 ) o f th e I n t e r n a l R e v e n u e C o d e , o r a r e d e p o s i t e d i n a re a s o n a b l y r e q u i r e d r e s e r v e o r r e p l a c e m e n t f u n d . 3. B i n d i n g c o n t r a c t s w i t h a t h i r d p a r t y a r e e n t e r e d in t o f o r p e r f o r m a n c e o f t h e a c t i v i t y b e f o r e o r w i t h - in fi v e y e a r s a f t e r c e r t i fi c a t i o n o f t h e d i s t r i c t a n d th e r e v e n u e s a r e s p e n t u n d e r t h e c o n t r a c t u a l o b l i - ga t i o n . 4. C o s t s w i t h r e s p e c t t o t h e a c t i v i t y a r e p a i d b e f o r e or w i t h i n fi v e y e a r s a f t e r c e r t i fi c a t i o n o f t h e d i s t r i c t an d t h e r e v e n u e s a r e s p e n t t o r e i m b u r s e a p a r t y f o r pa y m e n t o f t h e c o s t s , i n c l u d i n g i n t e r e s t o n u n r e i m - bu r s e d c o s t s . 5. E x p e n d i t u r e s a r e f o r s p e c i a l h o u s i n g a n d i n f r a - st r u c t u r e p u r p o s e s a u t h o r i z e d b y S t a t e L a w . De c e r t i f i c a t i o n Th e e v o l u t i o n o f S t a t e L a w g o v e r n i n g T I F h a s i n - cr e a s e d t h e i n c e n t i v e t o d e c e r t i f y d i s t r i c t s a t t h e e a r l i - es t o p p o r t u n i t y . T h e f a c t o r s t h a t i n fl u e n c e t h e d e c e r t i - fi c a t i o n d e c i s i o n i n c l u d e : • T h e fi v e - y e a r r u l e a n d p o o l i n g l i m i t s r e s t r i c t t h e ab i l i t y t o u s e u n c o m m i tt e d t a x i n c r e m e n t s t o s u p - po r t o t h e r e n d e a v o r s . • T h e v a l u e o f d e c e r t i fi e d T I F d i s t r i c t s b e c o m e s av a i l a b l e f o r g e n e r a l t a x a t i o n . T h e r e s u l t i s a l o w e r ta x r a t e . • E x c e s s t a x i n c r e m e n t s a r e s e n t t o t h e C o u n t y f o r re d i s t r i b u t i o n t o t a x i n g j u r i s d i c t i o n s . Ex p a n d e d T a x B a s e Th e e a r l y r e m o v a l o f d e v e l o p e d p a r c e l s f r o m t h e T I F di s t r i c t w i l l n o t o n l y a l l o w t h e C i t y t o b e n e fi t f r o m t h e re d i s t r i b u t i o n o f e x c e s s f u n d s , i t w i l l a l s o a d d t o t h e lo c a l t a x b a s e . T h e t a x c a p a c i t y v a l u e c a p t u r e d b y t h e TI F d i s t r i c t b e c o m e s a v a i l a b l e f o r g e n e r a l t a x a t i o n . Th e r e m o v a l o f p a r c e l s d e s c r i b e d i n t h i s r e p o r t ( u n d e r Sc e n a r i o s B a n d C ) w i l l a d d a p p r o x i m a t e l y $ 2 0 0 , 0 0 0 i n ta x c a p a c i t y t o t h e C i t y ’ s g e n e r a l t a x b a s e . A t t h e C i t y ta x r a t e f o r p a y 2 0 1 2 , t h i s v a l u e i s e q u i v a l e n t t o a b o u t $9 5 , 0 0 0 i n a n n u a l p r o p e r t y t a x r e v e n u e t o t h e C i t y . 8District Summary and Potential Scenarios for Use of TIF Ci t y N u m b e r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2 2 Co u n t y N u m b e r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2 2 Na m e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D o w n t o w n D i s t r i c t Ty p e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R e d e v e l o p m e n t Es t a b l i s h e d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 / 1 0 / 9 7 Ce r t i f i c a t i o n R e q u e s t e d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 / 2 5 / 9 7 Ce r t i f i e d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 / 3 0 / 9 7 Ye a r o f F i r s t I n c r e m e n t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9 9 9 4- Y e a r K n o c k d o w n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 / 3 0 / 0 1 5- Y e a r R u l e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 / 3 0 / 0 2 De c e r t i f i c a t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 / 3 1 / 2 4 Or i g i n a l T a x R a t e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 2 . 6 1 8 % Or i g i n a l T a x C a p a c i t y V a l u e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5 7 , 3 1 1 Cu r r e n t B a s e T a x C a p a c i t y V a l u e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7 8 , 8 1 4 Cu r r e n t ( P a y 2 0 1 2 ) T a x C a p a c i t y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 5 8 , 2 0 8 Pa r c e l s ( P a y 2 0 1 2 ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 8 1 5 5 - 0 1 0 - 0 0 2 0 1 1 1 5 5 - 0 1 0 - 0 3 6 1 3 0 1 5 5 - 0 1 0 - 0 0 5 0 1 0 1 5 5 - 0 1 0 - 0 0 5 0 9 0 1 5 5 - 0 1 0 - 0 5 1 0 6 0 1 5 5 - 0 1 0 - 0 0 6 0 4 0 1 5 5 - 0 1 0 - 0 5 1 1 0 0 1 5 5 - 0 1 0 - 0 0 7 0 2 0 1 5 5 - 0 1 0 - 0 5 2 0 1 0 1 5 5 - 0 1 0 - 0 1 1 0 3 0 1 5 5 - 0 1 0 - 0 5 2 0 6 0 1 5 5 - 0 1 0 - 0 1 1 0 4 0 1 5 5 - 0 1 0 - 0 5 2 1 1 0 1 5 5 - 0 1 0 - 0 1 4 0 5 0 1 5 5 - 0 1 0 - 0 5 3 1 3 0 1 5 5 - 0 1 0 - 0 1 6 0 7 0 1 5 5 - 0 1 0 - 0 5 4 0 3 0 1 5 5 - 0 1 0 - 0 1 6 0 9 0 1 5 5 - 0 1 0 - 0 6 9 0 8 0 1 5 5 - 0 1 0 - 0 1 6 1 0 0 1 5 5 - 0 4 0 - 0 0 2 1 0 0 1 5 5 - 0 1 0 - 0 1 7 0 3 0 1 5 5 - 0 7 6 - 0 0 1 0 1 0 1 5 5 - 0 1 0 - 0 1 7 0 6 0 1 5 5 - 1 3 7 - 0 0 0 1 0 0 1 5 5 - 0 1 0 - 0 1 8 0 6 0 1 5 5 - 1 3 7 - 0 0 0 2 0 0 1 5 5 - 0 1 0 - 0 1 8 0 8 0 1 5 5 - 1 3 7 - 0 0 0 3 0 0 1 5 5 - 0 1 0 - 0 2 0 0 1 0 1 5 5 - 1 3 7 - 0 0 0 4 0 0 1 5 5 - 0 1 0 - 0 2 0 0 3 0 1 5 5 - 1 3 7 - 0 0 0 5 0 0 1 5 5 - 0 1 0 - 0 3 2 0 2 0 1 5 5 - 1 3 7 - 0 0 0 6 0 0 1 5 5 - 0 1 0 - 0 3 3 0 1 1 1 5 5 - 1 3 7 - 0 0 0 7 0 0 1 5 5 - 0 1 0 - 0 3 4 0 6 0 1 5 5 - 1 4 4 - 0 0 0 0 1 0 1 5 5 - 0 1 0 - 0 3 4 1 3 0 1 5 5 - 1 4 4 - 0 0 1 0 2 0 1 5 5 - 0 1 0 - 0 3 4 1 5 0 1 5 5 - 1 4 4 - 0 0 1 0 3 0 1 5 5 - 0 1 0 - 0 3 5 0 6 0 1 5 5 - 1 4 4 - 0 0 1 0 4 0 1 5 5 - 0 1 0 - 0 3 5 1 2 0 1 5 5 - 1 4 4 - 0 0 1 0 5 0 1 5 5 - 0 1 0 - 0 3 5 1 3 0 1 5 5 - 1 4 4 - 0 0 1 0 6 0 1 5 5 - 0 1 0 - 0 3 6 0 4 0 1 5 5 - 1 4 4 - 0 0 1 0 7 0 1 5 5 - 0 1 0 - 0 3 6 0 6 1 1 5 5 - 1 4 4 - 0 0 1 0 8 0 1 5 5 - 0 1 0 - 0 3 6 1 1 0 1 5 5 - 1 4 4 - 0 0 1 0 9 0 1 5 5 - 0 1 0 - 0 3 6 1 1 1 1 5 5 - 0 1 0 - 0 3 6 1 4 0 Th e D o w n t o w n T I F D i s t r i c t ( 1 - 2 2 ) i s t h e l a r g e s t a n d mo s t c o m p l e x d i s t r i c t i n M o n t i c e l l o . T h i s d i s t r i c t pr o v i d e s a n e x c e l l e n t i l l u s t r a t i o n o f t h e c h a l l e n g e s o f im p l e m e n t i n g a l a r g e T I F d i s t r i c t s u b j e c t t o t h e c o n - st r a i n t s o f t h e fi v e - y e a r r u l e . Th e fi v e - y e a r r u l e t i m e p e r i o d h a s e n d e d . F u n d b a l - an c e m a y o n l y b e s p e n t o n t h e f o l l o w i n g a c t i v i t i e s : • E x i s t i n g o b l i g a t i o n s • A d m i n i s t r a t i v e e x p e n s e • D e v e l o p m e n t a c t i v i t i e s a u t h o r i z e d i n t h e T I F pl a n a n d w i t h i n t h e p o o l i n g r e s t r i c t i o n s . Ta x i n c r e m e n t s f r o m D i s t r i c t 1 - 2 2 i s p l e d g e d t o p a y - me n t o f b o n d s . T h e p l e d g e o f i n c r e m e n t t o t h e G . O . Ta x I n c r e m e n t B o n d s , S e r i e s 2 0 0 4 A , e n d e d i n 2 0 1 0 wh e n t h e b o n d s w e r e c a l l e d a n d p r e p a i d i n f u l l . ( T h i s is s u e w a s a c u r r e n t r e f u n d i n g o f t h e o r i g i n a l $ 2 , 1 5 0 , 0 0 0 G. O . T e m p o r a r y T a x I n c r e m e n t B o n d s , S e r i e s 2 0 0 1 . ) In a d d i t i o n t o t h e p r i o r p l e d g e t o t h e n o w r e t i r e d 2 0 0 4 bo n d s , t a x i n c r e m e n t f r o m D i s t r i c t 1 - 2 2 i s p l e d g e d t o th e p a y m e n t o f t w o d e v e l o p e r n o t e s . 1. T h e d e v e l o p m e n t a g r e e m e n t w i t h M a s t e r F i f t h Av e n u e , I n c . p r o v i d e s f o r a n o t e i n t h e a m o u n t o f $1 8 5 , 0 0 0 ( s h o w n a s 2 2 . 5 A m o c o i n p r o j e c t i o n s ) . Th e n o t e i s p a y a b l e w i t h t a x i n c r e m e n t s f r o m pa r c e l s 1 5 5 - 0 1 0 - 0 3 6 1 3 0 a n d 1 5 5 - 0 1 0 - 0 3 6 1 4 0 . T h e no t e h a s a n o u t s t a n d i n g b a l a n c e o f $ 1 8 4 , 8 1 6 a s o f 12 / 3 1 / 2 0 1 1 . T h e n o t e d o e s n o t a c c r u e i n t e r e s t . T h e no t e i s s e t t o t e r m i n a t e n o l a t e r t h a n 2 / 1 / 2 0 2 3 . 2. T h e d e v e l o p m e n t a g r e e m e n t w i t h B B F P r o p e r t i e s , In c . p r o v i d e s f o r a n o t e i n t h e a m o u n t o f $ 5 0 0 , 0 0 0 . Th e t o t a l p r i n c i p a l o n t h e n o t e h a s g r o w n t o $1 , 0 4 7 , 9 1 9 w i t h t h e a c c r u a l o f u n p a i d i n t e r e s t , a s District 1-22 (Downtown)Redevelopment 9District Summary and Potential Scenarios for Use of TIF of 1 2 / 3 1 / 2 0 1 1 ( s h o w n a s 2 2 . 1 C u b i n p r o j e c t i o n s ) . Th e n o t e i s p a y a b l e w i t h t a x i n c r e m e n t s f r o m p a r - ce l 1 5 5 - 0 7 6 - 0 0 1 0 1 0 . T h e n o t e i s s e t t o t e r m i n a t e n o la t e r t h a n 2 / 1 / 2 0 2 0 . Ta x i n c r e m e n t f r o m D i s t r i c t 1 - 2 2 w a s p l e d g e d t o p a y fo r u p t o $ 2 8 1 , 2 5 0 i n r e d e v e l o p m e n t c o s t s r e l a t e d t o th e c o n s t r u c t i o n o f t h e C o m m u n i t y C e n t e r . T h e E D A (H R A ) a g r e e d t o p a y t h e C i t y $ 5 , 6 2 5 s e m i - a n n u a l l y b e - gi n n i n g A u g u s t 1 , 2 0 0 0 . T h e s t a t u s o f t h e p a y m e n t s i s un d e r r e v i e w b y t h e C i t y t o c o n fi r m t h e a m o u n t o f t h e ou t s t a n d i n g o b l i g a t i o n , i f a n y . Ac t i o n s T a k e n S i n c e 2 0 0 9 Ou t s t a n d i n g b o n d s f r o m S e r i e s 2 0 0 4 A w e r e c a l l e d a n d pa i d i n f u l l i n 2 0 1 0 . Th e C i t y r e q u e s t e d g u i d a n c e f r o m K e n n e d y & G r a v - en ( m e m o d a t e d F e b r u a r y 2 , 2 0 1 0 ) a n d E h l e r s ( m e m o Da t e d J u l y 5 , 2 0 1 1 ) o n o p t i o n s f o r u s e o f f u n d s f r o m TI F D i s t r i c t 1 - 2 2 . Th e C i t y a d o p t e d a s p e n d i n g p l a n t h a t a l l o w s f o r t h e te m p o r a r y e x p a n s i o n o f s p e n d i n g a u t h o r i t y f o r D i s - tr i c t 1 - 2 2 , a s g r a n t e d b y M N S t a t u t e 4 6 9 . 1 7 6 , S u b d . 4 m . Th e s p e n d i n g p l a n p r o v i d e s a u t h o r i t y t o u s e T I F f r o m th i s D i s t r i c t f o r t h e p u r p o s e o f s t i m u l a t i n g c o n s t r u c - ti o n . C o n s t r u c t i o n m u s t c o m m e n c e b e f o r e J u l y 1 , 2 0 1 2 an d t h e T I F m u s t b e s p e n t b y D e c e m b e r 3 1 , 2 0 1 2 . A b - se n t t h e t e m p o r a r y fl e x i b i l i t y o ff e r e d b y t h i s a u t h o r i t y , th e E D A w o u l d h a v e b e e n r e q u i r e d t o r e m o v e a l l b u t th r e e ( 3 ) p a r c e l s f r o m T I F D i s t r i c t 1 - 2 2 a f t e r t h e o u t - st a n d i n g o b l i g a t i o n f o r t h e 2 0 0 4 B o n d s w a s s a t i s fi e d in 2 0 1 0 . Ad m i n i s t r a t i v e T a s k s Th e t a s k o f r e v i e w i n g e x p e n d i t u r e t r a n s a c t i o n s t h a t oc c u r r e d u n d e r t e m p o r a r y p o o l i n g a u t h o r i t y a n d a s au t h o r i z e d b y t h e s p e n d i n g p l a n a d o p t e d b y t h e E D A we r e c o m p l e t e d b y c i t y s t a ff . T h e r e s u l t s o f t h i s r e v i e w di d n o t c a u s e t h e p r o j e c t e d f u n d b a l a n c e a m o u n t s t o va r y f r o m w h a t w a s s h o w n i n t h e a d o p t e d 2 0 1 2 T I F Ma n a g e m e n t R e p o r t . Ma n a g e m e n t S t r a t e g i e s Di s t r i c t 1 - 2 2 p o s e s a s i g n i fi c a n t m a n a g e m e n t c h a l l e n g e . Th e a r e a w i t h i n t h e D i s t r i c t i s a n i m p o r t a n t r e d e v e l o p - me n t f o c u s a r e a i n t h e C o m p r e h e n s i v e P l a n . A n e x i s t - in g T I F d i s t r i c t a n d t h e f u n d b a l a n c e i n t h e d i s t r i c t c r e - at e fi n a n c i a l t o o l s n e e d e d t o f a c i l i t a t e r e d e v e l o p m e n t pr o j e c t s . H o w e v e r , t h e fi v e - y e a r r u l e l i m i t s t h e o p t i o n s an d a b i l i t y o f t h e E D A t o u s e t h e s e r e s o u r c e s . Te m p o r a r y P o o l i n g A u t h o r i t y Th e t e m p o r a r y p o o l i n g a u t h o r i t y p r o v i d e d b y t h e L e g - is l a t u r e i n t h e J o b s B i l l p r o v i d e d a s h o r t t e r m w i n d o w to a c c e s s t h e a v a i l a b l e f u n d b a l a n c e f o r o ff e r i n g a s s i s - ta n c e t o p r o j e c t t h a t w o u l d o t h e r w i s e n o t q u a l i f y f o r us e o f f u n d s f r o m D i s t r i c t 1 - 2 2 . I n 2 0 0 9 , t h e E D A a c t e d to a p p r o v e a s p e n d i n g p l a n u n d e r t h e t e m p o r a r y p o o l - in g a u t h o r i t y t o a s s i s t w i t h d e v e l o p m e n t ( W a l g r e e n s ) . Ad d i t i o n a l I n v e s t i g a t i o n s As r e c o m m e n d e d i n t h e a d o p t e d 2 0 1 2 T I F M a n a g e - me n t R e p o r t f o r t h i s D i s t r i c t , s e v e r a l a d d i t i o n a l i n v e s - ti g a t i o n s h a v e b e e n c o m p l e t e d . 1. V e r i f y k n o c k d o w n s t a t u s o f p a r c e l s . O v e r t h e l i f e of t h i s D i s t r i c t , p a r c e l s h a v e b e e n r e m o v e d u n d e r th e k n o c k d o w n p r o v i s i o n s o f S t a t e L a w . T h e C i t y ha s e v i d e n c e t h a t t h e p a r c e l s t h a t r e m a i n i n t h e di s t r i c t m e t t h e 4 - y e a r k n o c k - d o w n r u l e . I n p l a n - ni n g f o r t h e f u t u r e o f f u n d s a v a i l a b l e w i t h i n T I F 2 2 , th e a n a l y s i s c o m p l e t e d c o n fi r m s t h a t t h e t a x c a p a c - it y c a l c u l a t i o n s a r e b a s e d o n t h e c o r r e c t p a r c e l s . 10District Summary and Potential Scenarios for Use of TIF 2. A n a l y z e p o o l i n g c a p a c i t y . T h e a n a l y s i s c o m p l e t e d pr o v i d e s i n f o r m a t i o n o n t h e a b i l i t y t o m a k e e x p e n - di t u r e s w i t h i n t h e p o o l i n g l i m i t s t o e v a l u a t e f u t u r e op t i o n s f o r T I F 2 2 . T h e a n a l y s i s r e q u i r e d t w o p i e c e s of i n f o r m a t i o n : ( 1 ) t o t a l e s t i m a t e d a d m i n i s t r a t i v e ex p e n s e o v e r t h e l i f e o f t h e d i s t r i c t a n d ( 2 ) t o t a l e s - ti m a t e d t a x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p - er t y a n d t a x i n c r e m e n t r e v e n u e “ n o t ” d e r i v e d f r o m pr o p e r t y o v e r t h e l i f e o f t h e d i s t r i c t . T h e a n a l y s i s al s o c o n s i d e r e d t h e a b i l i t y t o i n c r e a s e t h e p o o l i n g am o u n t f o r h o u s i n g p u r p o s e s . 3. A n a l y z e D i s t r i c t r e v e n u e s . A l l p r i o r r e v e n u e s c o l - le c t e d i n T I F 2 2 w e r e r e v i e w e d i n o r d e r t o d e t e r - mi n e i f a n y f u n d s a r e n o t “ t a x i n c r e m e n t s ” . T h e an a l y s i s d i d n o t i d e n t i f y a n y s u c h m o n i e s . T h e st a t u t o r y d e fi n i t i o n o f t a x i n c r e m e n t i n c l u d e s t h e ac t u a l t a x r e v e n u e s d e r i v e d f r o m p r o p e r t y a n d ot h e r f u n d s t h a t a r e d e r i v e d f r o m t h e t a x i n c r e - me n t s ( i . e . , i n t e r e s t i n c o m e ) . 4. I d e n t i f y K e y I n v e s t m e n t s . T h i s i s w o r k t h a t t h e ED A w i l l n e e d t o u n d e r t a k e . A n a l y s i s s h o w s t h a t th e T I F 2 2 h a s t h e l e g a l a n d fi n a n c i a l c a p a c i t y t o co n t i n u e t o u n d e r t a k e d e v e l o p m e n t a c t i v i t i e s i n th e D o w n t o w n a r e a s h o u l d t h e E D A t o d e t e r m i n e it w a n t s t o d o s o . T h e a l t e r n a t i v e w o u l d b e t o r e - tu r n t h e t a x i n c r e m e n t a s e x c e s s t o t h e C o u n t y f o r re d i s t r i b u t i o n t o t h e l o c a l t a x i n g j u r i s d i c t i o n s . Sa t i s f y C o m m i t m e n t t o C o m m u n i t y C e n t e r Th e i n v e s t i g a t i o n s c o n d u c t e d d i d n o t i n c l u d e a r e v i e w of t a x i n c r e m e n t s p r e v i o u s l y p a i d t o t h e C i t y f o r c o m - mu n i t y c e n t e r a r e a r e d e v e l o p m e n t c o s t s . E x i s t i n g f u n d ba l a n c e s h o u l d b e u s e d t o p a y t h e r e m a i n i n g a m o u n t (e s t i m a t e t o b e a b o u t $ 1 0 , 0 0 0 ) , i f t h e r e i s i n f a c t a n o u t - st a n d i n g b a l a n c e . T h e C i t y w i l l p e r f o r m t h i s a n a l y s i s . 11District Summary and Potential Scenarios for Use of TIF • C i t y r e c e i p t o f e x c e s s t a x i n c r e m e n t ( o n e - t i m e mo n e y ) m a y n o t b e r e a l i z e d u n t i l t h e e n d o f t h e di s t r i c t , w h i c h i s y e a r 2 0 2 4 . SC E N A R I O A Sc e n a r i o A a s s u m e s t h e E D A a c t s t o r e t a i n a l l c u r r e n t 58 p a r c e l s w i t h i n T I F 2 2 a n d a c t s t o m a x i m i z e a v a i l - ab l e i n c r e m e n t f o r P o o l i n g . T h i s s c e n a r i o p r o v i d e s t h e gr e a t e s t a m o u n t o f r e s o u r c e s f o r f u t u r e d e v e l o p m e n t pr o j e c t s . I t a l s o r e q u i r e s t h a t T I F 2 2 r e m a i n i n e x i s t e n c e th e f u l l d u r a t i o n o f t h e d i s t r i c t , u n t i l y e a r 2 0 2 4 , i n o r - de r t o l e v e r a g e f u t u r e t a x i n c r e m e n t s a n d m a x i m i z e th e a m o u n t o f r e v e n u e e x p e n d e d u n d e r p o o l i n g a u - th o r i t y i n e a r l i e r y e a r s . It i s n o t a s s u m e d u n d e r S c e n a r i o A t h a t p a r c e l s p r e v i - ou s l y r e m o v e d f r o m t h e d i s t r i c t a r e r e i n s t a t e d . T h e re i n s t a t e m e n t o f p a r c e l s w i l l o n l y p r o v i d e a d d i t i o n a l ta x i n c r e m e n t i f d e v e l o p m e n t o c c u r s o n t h e s e p a r c e l s af t e r r e i n s t a t e m e n t t o t h e d i s t r i c t . Ke y i t e m s t o c o n s i d e r w i t h p r o c e e d i n g u n d e r S c e n a r i o A a r e a s f o l l o w s : • T h e a m o u n t o f f u t u r e t a x i n c r e m e n t t o b e c o l l e c t - ed a n d t h e a b i l i t y t o s p e n d p o o l e d t a x i n c r e m e n t in e a r l i e r y e a r s o n d e v e l o p m e n t p r o j e c t s i s m a x i - mi z e d . • T h e C i t y w i l l n o t r e a l i z e a n i m m e d i a t e b e n e fi t f r o m an i n c r e a s e i n g e n e r a l t a x b a s e t h a t w o u l d o t h e r - wi s e r e s u l t f r o m e a r l y r e m o v a l o f 5 5 o f t h e c u r - re n t 5 8 p a r c e l s f r o m t h e d i s t r i c t . T h e a p p r o x i m a t e $2 0 0 , 0 0 0 i n t a x c a p a c i t y o f t h e 5 5 p a r c e l s t h a t c o u l d be r e m o v e d r e p r e s e n t s t h e e q u i v a l e n t o f a b o u t $9 5 , 0 0 0 i n a n n u a l t a x r e v e n u e t o t h e C i t y ( b a s e d o n pa y 2 0 1 2 p r o p e r t y t a x r a t e ) . T h e C i t y w i l l r e a l i z e an i n c r e a s e i n g e n e r a l t a x b a s e i n t h e f u t u r e w h e n TI F 2 2 i s d e c e r t i fi e d . 12District Summary and Potential Scenarios for Use of TIF Ci t y o f M o n t i c e l l o Ta x I n c r e m e n t F i n a n c i n g D i s t r i c t N o . 1 - 2 2 SC E N A R I O A Ac c o u n t e d fo r i n P r i o r Ye a r s 20 1 2 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 Total Life of District So u r c e o f F u n d s Ta x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 3 , 2 6 8 , 8 6 6 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 3 1 4 , 6 4 8 314,648 7,359,289 Ta x i n c r e m e n t r e v e n u e n o t d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 1 , 8 3 1 , 6 5 7 5 2 , 9 0 1 5 9 , 5 5 0 6 5 , 1 4 5 3 2 , 8 4 3 4 , 3 8 0 5 , 9 7 4 8 , 9 9 9 1 3 , 6 5 5 1 8 , 3 7 2 2 4 , 4 6 2 3 0 , 6 4 6 36,951 2,155,538 Su b t o t a l t a x i n c r e m e n t 5 , 1 0 0 , 5 2 3 3 6 7 , 5 4 9 3 7 4 , 1 9 8 3 7 9 , 7 9 3 3 1 4 , 6 5 1 3 1 7 , 4 9 1 3 1 9 , 0 2 8 3 2 0 , 6 2 2 3 2 3 , 6 4 7 3 2 8 , 3 0 3 3 3 3 , 0 2 0 3 3 9 , 1 1 0 3 4 5 , 2 9 4 351,599 9,514,827 Bo n d p r o c e e d s 3 , 2 3 5 , 1 4 2 - - - - - - - - - - - - - 3,235,142 To t a l S o u r c e o f F u n d s 8 , 3 3 5 , 6 6 5 3 6 7 , 5 4 9 3 7 4 , 1 9 8 3 7 9 , 7 9 3 3 1 4 , 6 5 1 3 1 7 , 4 9 1 3 1 9 , 0 2 8 3 2 0 , 6 2 2 3 2 3 , 6 4 7 3 2 8 , 3 0 3 3 3 3 , 0 2 0 3 3 9 , 1 1 0 3 4 5 , 2 9 4 351,599 12,749,969 Us e o f F u n d s In c r e m e n t s p e n t / c o m m i t t e d ( w i t h i n d i s t r i c t ) 4 , 8 3 5 , 9 2 9 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 5,527,410 Po o l e d t a x i n c r e m e n t e x p e n d i t u r e s 3 9 , 8 4 6 - 1 , 4 5 7 , 5 9 8 - - - - - - - - - - - 1,497,444 Ad m i n i s t r a t i v e e x p e n d i t u r e s 2 1 2 , 3 7 8 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 10,000 342,378 Su b t o t a l 2 5 2 , 2 2 4 1 0 , 0 0 0 1 , 4 6 7 , 5 9 8 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 10,000 1,839,822 Po o l e d t a x i n c r e m e n t f o r h o u s i n g p u r p o s e s - - 7 3 5 , 9 2 9 - - - - - - - - - - - 735,929 Ex p e n d i t u r e o f T I F r e v e n u e n o t d e r v i e d f r o m p r o p e r t y 2 7 0 , 0 0 0 - 1 , 3 5 0 , 0 0 0 1 5 0 , 0 0 0 1 5 0 , 0 0 0 1 5 0 , 0 0 0 8 0 , 0 0 0 - - - - - - 5,538 2,155,538 Re t u r n o f e x c e s s t a x i n c r e m e n t t o C o u n t y - - - - - - - - - - - - - 2,491,270 2,491,270 To t a l U s e o f F u n d s 5 , 3 5 8 , 1 5 3 8 7 , 7 9 4 3 , 6 3 1 , 3 2 1 2 3 7 , 7 9 4 2 3 7 , 7 9 4 2 3 7 , 7 9 4 1 6 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 2 , 5 2 0 , 6 3 4 1 2 , 7 4 9 , 9 6 9 Be g i n n i n g F u n d B a l a n c e - 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 1 4 4 1 4 2 , 1 4 4 2 1 9 , 0 0 1 2 9 8 , 6 9 7 4 4 9 , 9 3 1 6 8 2 , 7 5 9 9 1 8 , 6 1 2 1 , 2 2 3 , 0 8 9 1 , 5 3 2 , 2 8 3 1 , 8 4 7 , 5 6 7 2,169,035 - En d i n g F u n d B a l a n c e 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 1 4 4 1 4 2 , 1 4 4 2 1 9 , 0 0 1 2 9 8 , 6 9 7 4 4 9 , 9 3 1 6 8 2 , 7 5 9 9 1 8 , 6 1 2 1 , 2 2 3 , 0 8 9 1 , 5 3 2 , 2 8 3 1 , 8 4 7 , 5 6 7 2 , 1 6 9 , 0 3 5 (0) (0) Es t i m a t e d C i t y o f M o n t i c e l l o ' s p o r t i o n o f e x c e s s t a x i n c r e m e n t - - - - - - - - - - - - - 996,508 996,508 Us e o f T a x I n c r e m e n t ( S p e n t / C o m m i t t e d V s . N e w S p e n d i n g ) In c r e m e n t s p e n t / c o m m i t t e d 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 2,824,492 In c r e m e n t a v a i l a b l e f o r " n e w " r e d e v e l o p m e n t p r o j e c t s ( i n c l a d m i n ) 2 , 8 1 7 , 5 9 8 1 6 0 , 0 0 0 1 6 0 , 0 0 0 1 6 0 , 0 0 0 9 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 15,538 3,463,136 In c r e m e n t a v a i l a b l e f o r " n e w " h o u s i n g p r o j e c t s ( i n c o m e q u a l i f i e d ) 7 3 5 , 9 2 9 - - - - - - - - - - - 735,929 No t a v a i l a b l e f o r s p e n d i n g - e x c e s s i n c r e m e n t - - - - - - - - - - - - - 2,491,270 2,491,270 To t a l U s e o f T a x I n c r e m e n t 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 3 , 6 3 1 , 3 2 1 2 3 7 , 7 9 4 2 3 7 , 7 9 4 2 3 7 , 7 9 4 1 6 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 2,520,634 9,514,827 Pr o j e c t e d S c e n a r i o A 13District Summary and Potential Scenarios for Use of TIF SC E N A R I O B Sc e n a r i o B a s s u m e s t h e E D A a c t s t o r e m o v e 5 5 o f t h e 5 8 pa r c e l s c u r r e n t l y w i t h i n T I F 2 2 ( e ff e c t i v e f o r t a x e s p a y - ab l e i n y e a r 2 0 1 3 ) a n d t o t h e r e f o r e l i m i t t h e a m o u n t o f ta x i n c r e m e n t r e v e n u e t h a t i s a v a i l a b l e f o r n e w s p e n d - in g u n d e r p o o l i n g a u t h o r i t y . T h i s s c e n a r i o p r o v i d e s ad d i t i o n a l r e v e n u e f o r p r o j e c t s p e n d i n g b u t l e s s t h a n wh a t o t h e r w i s e w o u l d b e a v a i l a b l e u n d e r S c e n a r i o A . Ke y i t e m s t o c o n s i d e r w i t h p r o c e e d i n g u n d e r S c e n a r i o B a r e a s f o l l o w s : • L i m i t s t h e a m o u n t o f f u t u r e t a x i n c r e m e n t t o b e co l l e c t e d b u t s t i l l a l l o w s f o r m a x i m i z i n g t h e a b i l - it y t o p o o l e x i s t i n g t a x i n c r e m e n t ( c u r r e n t l y w i t h i n TI F 2 2 ) . • C i t y w i l l i m m e d i a t e l y b e n e fi t f r o m a n i n c r e a s e i n ta x b a s e f r o m t h e r e m o v a l o f p a r c e l s f r o m t h e d i s - tr i c t a t t h i s t i m e . T h e u n a n t i c i p a t e d i n c r e a s e i n t a x ca p a c i t y w o u l d b e g i n i n y e a r 2 0 1 3 a n d r e s u l t i n lo w e r t h a n a n t i c i p a t e d t a x r a t e s f o r t a x e s p a y a b l e in 2 0 1 3 . T h e e s t i m a t e d $ 2 0 0 , 0 0 0 i n c r e a s e i n t a x c a - pa c i t y f o r t h e C i t y i s e q u i v a l e n t t o a b o u t 1 % o f t h e Ci t y ’ s t a x c a p a c i t y . • C i t y r e c e i p t o f e x c e s s t a x i n c r e m e n t ( o n e - t i m e mo n e y ) m a y n o t b e r e a l i z e d u n t i l t h e e n d o f t h e di s t r i c t , w h i c h i s y e a r 2 0 2 4 . • S c e n a r i o B a s s u m e s t h e C i t y d o e s n o t r e t u r n e x c e s s ta x i n c r e m e n t u n t i l t h e e n d o f t h e d i s t r i c t a n d o u t - st a n d i n g o b l i g a t i o n s a r e m e t . T h e C i t y c o u l d d e - ci d e t o r e t u r n t a x i n c r e m e n t s o o n e r , d e p e n d i n g o n ti m i n g o f f u t u r e p o o l e d p r o j e c t s p e n d i n g . 14District Summary and Potential Scenarios for Use of TIF Ci t y o f M o n t i c e l l o Ta x I n c r e m e n t F i n a n c i n g D i s t r i c t N o . 1 - 2 2 SC E N A R I O B Ac c o u n t e d fo r i n P r i o r Ye a r s 20 1 2 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 Total Life of District SfF d Pr o j e c t e d S c e n a r i o B Sou r c e o f Fun ds Ta x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 3 , 2 6 8 , 8 6 6 3 1 4 , 6 4 8 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 14,656 14,656 4,207,161 Ot h e r t a x i n c r e m e n t r e v e n u e n o t d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 1 , 8 3 1 , 6 5 7 5 2 , 9 0 1 5 9 , 5 5 0 6 5 , 1 4 5 8 , 0 0 7 9 , 1 2 7 9 , 1 0 4 9 , 1 0 3 9 , 1 0 1 9 , 1 0 0 9 , 0 9 9 9 , 0 9 7 9,096 9,094 2,099,181 Su b t o t a l t a x i n c r e m e n t 5 , 1 0 0 , 5 2 3 3 6 7 , 5 4 9 1 3 8 , 1 7 4 1 4 3 , 7 6 9 8 6 , 6 3 1 8 7 , 7 5 1 8 7 , 7 2 7 8 7 , 7 2 7 8 7 , 7 2 5 2 3 , 7 5 6 2 3 , 7 5 5 2 3 , 7 5 3 23,752 23,750 6,306,343 Bo n d p r o c e e d s 3 , 2 3 5 , 1 4 2 - - - - - - - - - - - - - 3,235,142 To t a l S o u r c e o f F u n d s 8 , 3 3 5 , 6 6 5 3 6 7 , 5 4 9 1 3 8 , 1 7 4 1 4 3 , 7 6 9 8 6 , 6 3 1 8 7 , 7 5 1 8 7 , 7 2 7 8 7 , 7 2 7 8 7 , 7 2 5 2 3 , 7 5 6 2 3 , 7 5 5 2 3 , 7 5 3 2 3 , 7 5 2 2 3 , 7 5 0 9 , 5 4 1 , 4 8 5 Us e o f F u n d s In c r e m e n t s p e n t / c o m m i t t e d ( w i t h i n d i s t r i c t ) 4 , 8 3 5 , 9 2 9 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 13,826 5,527,410 Po o l e d t a x i n c r e m e n t e x p e n d i t u r e s 3 9 , 8 4 6 - 6 6 9 , 5 6 6 - - - - - - - - - - - 709,412 Ad m i n i s t r a t i v e e x p e n d i t u r e s 2 1 2 , 3 7 8 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 10,000 10,000 342,378 Su b t o t a l 2 5 2 , 2 2 4 1 0 , 0 0 0 6 7 9 , 5 6 6 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 10,000 10,000 1,051,790 Po o l e d t a x i n c r e m e n t f o r h o u s i n g p u r p o s e s - - 4 2 0 , 7 1 6 - - - - - - - - - - - 420,716 Ex p e n d i t u r e o f T I F r e v e n u e n o t d e r v i e d f r o m p r o p e r t y 2 7 0 , 0 0 0 - 1 , 8 1 7 , 0 0 0 - - - - - - - - - - 12,182 2,099,182 Re t u r n o f e x c e s s t a x i n c r e m e n t t o C o u n t y - - - - - - - - - - - --442386442386 Re t u r n of ex c e s s ta x in c r e m e n t to Co u n t y - - - - - - - - - - - - - 442,386 442,386 To t a l U s e o f F u n d s 5 , 3 5 8 , 1 5 3 8 7 , 7 9 4 2 , 9 9 5 , 0 7 6 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 4 7 8 , 3 9 4 9 , 5 4 1 , 4 8 4 Be g i n n i n g F u n d B a l a n c e - 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 4 0 0 , 3 6 5 4 5 6 , 3 4 1 4 5 5 , 1 7 8 4 5 5 , 1 3 5 4 5 5 , 0 6 8 4 5 5 , 0 0 1 4 5 4 , 9 3 2 4 5 4 , 8 6 2 4 5 4 , 7 9 1 454,718 454,644 - En d i n g F u n d B a l a n c e 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 4 0 0 , 3 6 5 4 5 6 , 3 4 1 4 5 5 , 1 7 8 4 5 5 , 1 3 5 4 5 5 , 0 6 8 4 5 5 , 0 0 1 4 5 4 , 9 3 2 4 5 4 , 8 6 2 4 5 4 , 7 9 1 4 5 4 , 7 1 8 454,644 0 0 Es t i m a t e d C i t y o f M o n t i c e l l o ' s por t i o n o f e x c e s s t a x i n c r e m e n t - - - - - - - - - - - - - 176,954 176,954 yp Us e o f T a x I n c r e m e n t ( S p e n t / C o m m i t t e d V s . N e w S p e n d i n g ) In c r e m e n t s p e n t / c o m m i t t e d 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 13,826 2,824,492 In c r e m e n t a v a i l a b l e f o r " n e w " r e d e v e l o p m e n t p r o j e c t s ( i n c l a d m i n ) 2 , 4 9 6 , 5 6 6 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 10,000 22,182 2,618,748 In c r e m e n t a v a i l a b l e f o r " n e w " h o u s i n g p r o j e c t s ( i n c o m e q u a l i f i e d ) 4 2 0 , 7 1 6 - - - - - - - - - - - 420,716 lb l f d No t a v a i labl e for s p e n din g - e x c e s s i n c r e m e n t - - - - - - - - - - - - - 442,386 442,386 To t a l U s e o f T a x I n c r e m e n t 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 2 , 9 9 5 , 0 7 6 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 8 7 , 7 9 4 2 3 , 8 2 6 2 3 , 8 2 6 2 3 , 8 2 6 23,826 478,394 6,306,342 15District Summary and Potential Scenarios for Use of TIF SC E N A R I O C Sc e n a r i o C a s s u m e s t h e E D A a c t s t o r e m o v e 5 5 o f t h e 58 p a r c e l s c u r r e n t l y w i t h i n T I F 2 2 ( e ff e c t i v e f o r t a x e s pa y a b l e i n y e a r 2 0 1 3 ) . U n d e r S c e n a r i o C , i n c o n t r a s t t o Sc e n a r i o B , t h e E D A w o u l d n o t a c t t o s p e n d i n c r e m e n t un d e r t h e p o o l i n g a u t h o r i t y . A l l a v a i l a b l e ( u n c o m m i t - te d ) t a x i n c r e m e n t r e v e n u e w o u l d b e r e t u r n e d i m m e - di a t e l y t o t h e C o u n t y f o r d i s t r i b u t i o n t o t h e l o c a l t a x - in g j u r i s d i c t i o n s . T h i s s c e n a r i o d o e s n o t p r o v i d e a n y ad d i t i o n a l r e v e n u e f o r p r o j e c t s p e n d i n g . Ke y i t e m s t o c o n s i d e r w i t h p r o c e e d i n g u n d e r S c e n a r i o C a r e a s f o l l o w s : • L i m i t s t h e a m o u n t o f f u t u r e t a x i n c r e m e n t t o b e co l l e c t e d t o o n l y w h a t i s n e e d e d t o p a y e x i s t i n g ou t s t a n d i n g o b l i g a t i o n s . • C i t y w i l l i m m e d i a t e l y b e n e fi t f r o m a n i n c r e a s e i n ta x b a s e f r o m t h e r e m o v a l o f p a r c e l s f r o m t h e d i s - tr i c t a t t h i s t i m e . T h e u n a n t i c i p a t e d i n c r e a s e i n t a x ca p a c i t y w o u l d b e g i n i n y e a r 2 0 1 3 a n d r e s u l t i n lo w e r t h a n a n t i c i p a t e d t a x r a t e s f o r t a x e s p a y a b l e in 2 0 1 3 . T h e e s t i m a t e d $ 2 0 0 , 0 0 0 i n c r e a s e i n t a x c a - pa c i t y f o r t h e C i t y i s e q u i v a l e n t t o a b o u t 1 % o f t h e Ci t y ’ s t a x c a p a c i t y . • C i t y r e c e i p t o f e x c e s s t a x i n c r e m e n t t h r o u g h t h e re d i s t r i b u t i o n o f t a x r e v e n u e t o t h e l o c a l t a x i n g j u - ri s d i c t i o n s ( o n e - t i m e m o n e y ) w o u l d b e r e a l i z e d i n ye a r 2 0 1 3 . 16District Summary and Potential Scenarios for Use of TIF Ci t y o f M o n t i c e l l o Ta x I n c r e m e n t F i n a n c i n g D i s t r i c t N o . 1 - 2 2 SC E N A R I O C Ac c o u n t e d fo r i n P r i o r Ye a r s 20 1 2 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 Total Life of District So u r c e o f F u n d s Ta x i n c r e m e n t r e v e n u e d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 3 , 2 6 8 , 8 6 6 3 1 4 , 6 4 8 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 14,656 14,656 4,207,161 Ot h e r t a x i n c r e m e n t r e v e n u e n o t d e r i v e d f r o m p r o p e r t y i n d i s t r i c t 1 , 8 3 1 , 6 5 7 5 2 , 9 0 1 - - - - - - - - - - - - 1,884,558 Su b t o t a l t a x i n c r e m e n t 5 , 1 0 0 , 5 2 3 3 6 7 , 5 4 9 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 14,656 14,656 6,091,719 Bo n d p r o c e e d s 3 , 2 3 5 , 1 4 2 - - - - - - - - - - - - - 3,235,142 To t a l S o u r c e o f F u n d s 8 , 3 3 5 , 6 6 5 3 6 7 , 5 4 9 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 7 8 , 6 2 4 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 1 4 , 6 5 6 9 , 3 2 6 , 8 6 1 Us e o f F u n d s In c r e m e n t s p e n t / c o m m i t t e d ( w i t h i n d i s t r i c t ) 4 , 8 3 5 , 9 2 9 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 13,826 5,527,410 Po o l e d t a x i n c r e m e n t e x p e n d i t u r e s 3 9 , 8 4 6 - - - - - - - - - - - - - 39,846 Ad m i n i s t r a t i v e e x p e n d i t u r e s 2 1 2 , 3 7 8 1 0 , 0 0 0 - - - - - - - - - - - - 222,378 Su b t o t a l 2 5 2 , 2 2 4 1 0 , 0 0 0 - - - - - - - - - - - - 262,224 Po o l e d t a x i n c r e m e n t f o r h o u s i n g p u r p o s e s - - - - - - - - - - - - - - - Ex p e n d i t u r e o f T I F r e v e n u e n o t d e r v i e d f r o m p r o p e r t y 2 7 0 , 0 0 0 - - - - - - - - - - - - - 270,000 Re t u r n o f e x c e s s t a x i n c r e m e n t t o C o u n t y - - 3 , 2 5 8 , 0 9 7 - - - - - - - - - - 9,130 3,267,227 To t a l U s e o f F u n d s 5 , 3 5 8 , 1 5 3 8 7 , 7 9 4 3 , 3 3 5 , 8 9 1 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 2 2 , 9 5 6 9 , 3 2 6 , 8 6 1 Be g i n n i n g F u n d B a l a n c e - 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 0 8 3 0 1 , 6 6 0 2 , 4 9 0 3 , 3 2 0 4 , 1 5 0 4 , 9 8 0 5 , 8 1 0 6 , 6 4 0 7,470 8,300 - En d i n g F u n d B a l a n c e 2 , 9 7 7 , 5 1 2 3 , 2 5 7 , 2 6 7 0 8 3 0 1 , 6 6 0 2 , 4 9 0 3 , 3 2 0 4 , 1 5 0 4 , 9 8 0 5 , 8 1 0 6 , 6 4 0 7 , 4 7 0 8,300 0 0 Es t i m a t e d C i t y o f M o n t i c e l l o ' s p o r t i o n o f e x c e s s t a x i n c r e m e n t - - 1 , 3 0 3 , 2 3 9 - - - - - - - - - - 3,652 1,306,891 Us e o f T a x I n c r e m e n t ( S p e n t / C o m m i t t e d V s . N e w S p e n d i n g ) In c r e m e n t s p e n t / c o m m i t t e d 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 13,826 2,824,492 In c r e m e n t a v a i l a b l e f o r " n e w " r e d e v e l o p m e n t p r o j e c t s ( i n c l a d m i n ) - - - - - - - - - - - - - In c r e m e n t a v a i l a b l e f o r " n e w " h o u s i n g p r o j e c t s ( i n c o m e q u a l i f i e d ) - - - - - - - - - - - - - No t a v a i l a b l e f o r s p e n d i n g - e x c e s s i n c r e m e n t - - 3 , 2 5 8 , 0 9 7 - - - - - - - - - - 9,130 3,267,227 To t a l U s e o f T a x I n c r e m e n t 2 , 1 2 3 , 0 1 1 8 7 , 7 9 4 3 , 3 3 5 , 8 9 1 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 7 7 , 7 9 4 1 3 , 8 2 6 1 3 , 8 2 6 1 3 , 8 2 6 13,826 22,956 6,091,719 Pr o j e c t e d S c e n a r i o C MississippiRiver Linn St River St E E Broadway St W Broadway St 4th St W 6th St W S t a t e Highway25 Wright St 4th St E Maple St Oakwood Dr Linn St 3rd St W Walnut St 7 t h S t W Walnut St S 3rd St E Locust St Minnesota St New St Front St River St W 5th St W Cedar St Palm St Vine St Palm St EbI94To Pine St Locust St 7 t h St E Interstate 94PineStToEbI94 Pine St WbI94ToPineSt Pi n e S t T o W b I 9 4 Interstate 94 155010002011 155010005010 155010005060155010005090 155010006010 155010006030 155010006031 155010006040 155010006060 155010006100 155010007020 155010011010 155010011020 155010011030 155010011040 155010011050 155010012010 155010012011 155010012020 155010013010 155010013010 155010014010 155010014050 155010014051 155010016010 155010016020 155010016060 155010016070 155010016080 155010016090 155010016100 155010017010 155010017030 155010017060 155010017090 155010017100 155010018010 155010018060 155010018080 155010019010 155010019011 155010019030 155010019040 155010019060 155010019080 155010020010 155010020030 155010020060 155010020070 155010020080 155010020081 155010020090 155010049010 155010049060 155010049080 155010049081 155010049110 155010049120 155010049130 155010049140 155010049150 155010050010 155010050011 155010050070 155010031010 155010031030 155010031031 155010031040 155010031041 155010031060 155010032010155010032020 155010033011 155010033030 155010033040 155010033041 155010033060 155010033070 155010033090 155010034010 155010034020 155010034030 155010034040 155010034060 155010034070 155010034080 155010034101 155010034102 155010034120 155010034130 155010034140 155010034150 155010035010 155010035011 155010035040 155010035041 155010035042155010035043 155010035060 155010035061 155010035070 155010035080 155010035090 155010035100 155010035120 155010035121 155010035130 155010035131 155010035140 155010035150 155010036030 155010036040 155010036041 155010036060 155010036061 155010036080 155010036090 155010036100 155010036110 155010036111 155010036130 155010036140 155010037010 155010037030 155010037040 155010037060 155010037090 155010037100 155010037120 155010037140 155010038010 155010038011 155010038030 155010038040 155010038050 155010038060 155010038080155010038110 155010038120 155010050110 155010050111 155010050130 155010050140 155010051060 155010051080 155010051090 155010051100 155010051110 155010051111 155010052010 155010052030 155010052031 155010052060 155010052070155010052071 155010052090 155010052101 155010052102 155010052110155010052120 155010052130 155010052131155010052132 155010052140 155010052150 155010053070 155010053090 155010053100 155010053111 155010054010 155010054011 155010054030 155010055010 155010055030 155010055040 155010055050 155010055060 155010055061155010055080155010055090 155010055091 155010056010 155010056020 155010056030 155010056040 155010056041 155010056042 155010056062 155010062020 155010062030 155010063010 155010063040 155010065030 155010065030 155010067010 155010067060 155010067100 155010067101 155010069010 155010069011 155010069020 155010069041 155010069080 155010069130 155040002100 155076000010 1 5 5 0 7 6 0 0 1 0 1 0 155076001020 155137000100 155137000200 155137000300 155137000400 155137000500 155137000600 155137000700 155144001020 155144001030 155144001040 155144001050 155144001060 155144001070 155144001080 155144001090 155144001100 155218001010 155218001020 155218001030 1 inch = 100 feet TIF District 1-22 1997 Establishment Parcels 2012 County Records Document Path: K:\01010-27\GIS\Maps\TIF_District_1-22.mxd CityCouncilAgenda:01/14/13 1 5H.ConsiderationofadoptingOrdinance#567approvingamendmentstothe MonticelloZoningOrdinance,Section5.3–AccessoryUsesrelatedtoAutoand TruckRepair&SalesandadoptingSummaryOrdinance#567Aforpublication. (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptOrdinance#567,whichcodifiestheordinance amendmentsapprovedbytheCityCouncilonDecember10th,aspartoftheBedrock Motorsapplication. Councilapprovedaseriesofamendmentswhichallowthefollowingusesasaccessory usesbyConditionalUsePermitintheB-3(HighwayBusiness)District: AutoRepair–Minor AutoRepair–Major Machinery/TruckRepair&Sales Assuch,theordinancedocumentreflectstheinclusionoftheseusesasConditionalUses intheB-3withintheAccessoryUsetable.Theordinancealsoliststheconditionswhich aretobeconsideredbytheCitywhenapprovingCUPsforsuchuses. ConsistentwithCouncildirection,theordinancealsoremovesthe600’requireddistance bufferbetweenresidentialand major autorepairuses,reducingthelimitationto300’. Thisdistancewouldprovideadistancebuffersufficienttomitigatenoiseconcernsand allowforrequiredlandscapebufferelements.Thereisnodistancerequirementforminor autorepair,norisoneproposedinthisordinance. ItshouldbenotedthatBedrockMotors’proposalmeetsalloftheconditionsoutlinedin theordinanceatthecurrenttime,withtheexceptionoflandscapingbuffer,forwhichthey receivedavarianceapproval. A1.StaffImpact:Minimalstafftimewasinvolvedindraftingtheordinanceand submittingforpublication. A2.BudgetImpact:Ordinancesarerequiredtobepublishedandassuchpublication costswillbeincurred.Asummaryordinanceisproposedtominimizecost. B.ALTERNATIVEACTIONS: 1.MotiontoadoptingOrdinance#567approvingamendmentstotheMonticello ZoningOrdinance,Section5.3–AccessoryUsesrelatedtoAutoandTruck Repair&SalesandadoptingSummaryOrdinance#567Aforpublication. PleasenotethatpassageoftheSummaryOrdinancerequiresa4/5th approvalby Council. 2 2.MotiontonotadoptOrdinance#567amendingtheZoningOrdinancefor AccessoryUsesrelatedtoAutoandTruckRepair&Salesatthistime. C.STAFFRECOMMENDATION: Staffrecommendsadoptionoftheordinanceasdrafted.Theordinancecodifiesearlier Councildirectionrelatedtoordinanceamendments. D.SUPPORTINGDATA: A.Ordinance#567 B.SummaryOrdinance#567A ORDINANCENO.567 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITYCODE, KNOWNASTHEZONINGORDINANCE,PROVIDINGFORACCESSORYUSESFOR TRUCKANDAUTOMOBILEREPAIR&SALESBYAMENDINGSECTION5.3– ACCESSORYUSESTANDARDS THECITYCOUNCILOFTHECITYOFMONTICELLOHEREBYORDAINS: Section1.Section5.3–AccessoryUseStandardsforSection5.3(C)(3)–TableofPermitted AccessoryUsesandStructuresisherebyamendedasfollows: Table5-4:AccessoryUsesbyDistrict -AddthefollowingUseTypes: AutomobileRepair–Major ConditionalUseinB-3zoningdistrict AutomobileRepair–Minor ConditionalUseinB-3zoningdistrict Machinery/TruckingRepair&Sales ConditionalUseinB-3zoningdistrict Section2.Section5.3–AccessoryUseStandardsisherebyamendedtoaddthefollowing itemstoSection5.3(D)–AdditionalSpecificStandardsforCertainAccessory Uses,andrenumberaccordingly: Section5.3(D)AdditionalSpecificStandardsforCertainAccessoryUses (7)AutomobileRepair–Major (a)Dooropeningtoserviceareagaragemustnotfacestreet frontage. (b)Allvehiclesbeingservicedandallvehiclepartsmustbestored insideorindesignatedvehiclestoragearea. (c)Repairofallvehiclesshalloccurwithinanenclosedbuilding. (d)Temporaryoutdoorvehiclestoragemaybeallowedinanoutdoor storageareathatisnolargerthan25percentofthebuildable areaofthelot,islocatedbehindthefrontbuildinglineofthe principalstructure,andisscreenedwithawoodenfenceor masonrywallinaccordancewithSection4.3,Fences&Walls. (e)Theentiresiteotherthanthattakenupbyabuilding,structure, orplantingsshallbesurfacedwithamaterialtocontroldustand drainagewhichissubjecttotheapprovaloftheCommunity DevelopmentDepartment. ORDINANCENO.567 (f)Noconditionalusepermitshallbegrantedforanautorepair shop-majorlocatedwithin300feetofaresidentialzoneexisting atthetimetheconditionalusepermitisgranted. (8)AutomobileRepair–Minor (a)Theuseshallbedesignedtoensureproperfunctioningofthesite asrelatedtovehiclestacking,circulation,andturning movements. (b)Repairofallvehiclesshalloccurwithinanenclosedbuilding. Temporaryoutdoorvehiclestoragemaybeallowedinanoutdoor storageareathatisnolargerthan25percentofthebuildable areaofthelot,islocatedbehindthefrontbuildinglineofthe principalstructure,andisscreenedwithawoodenfenceor masonrywallinaccordancewithSection4.3,Fences&Walls. (c)Vehiclesnotbeingrepairedbutusedasasourceofpartsshallbe prohibitedunlessfullyenclosedwithinabuildingorfully screenedinaccordancewith(b)above. (d)Vehiclesthatarerepairedandareawaitingremovalshallnotbe storedorparkedformorethan30consecutivedays.Incases whereavehicleisabandonedbyitslawfulownerbeforeor duringtherepairprocess,thevehiclemayremainonsiteaslong asisnecessaryafterthe30dayperiod,providedtheowneror operatoroftheestablishmentdemonstratesstepshavebeentaken toremovethevehiclefromthepremisesusingtheappropriate legalmeans. (21)Machinery/TruckingRepair&SalesandIndustrialServices (a)Theentiresiteotherthanthattakenupbyabuilding,structure, orplantingsshallbesurfacedwithamaterialtocontroldustand drainagewhichissubjecttotheapprovaloftheCommunity DevelopmentDepartment. (b)AdrainagesystemsubjecttotheapprovaloftheCommunity DevelopmentDepartmentshallbeinstalled. (c)Whenabuttingaresidentialuse,thepropertyshallbescreened withanopaquebuffer(Table4-2,BufferType“D”)in accordancewithsection4.1(G)ofthisordinance. (d)Provisionsaremadetocontrolandreducenoise. (e)Nootheroutsidestorageexceptaspermittedorconditionally permittedincompliancewithSection5.3(D)(22)ofthis ordinance. (f)Ifthebusinessrepairssemi-trucksorotherlargemachinery,a specificareashallbedesignatedfortheexteriorstorageofthe thingsbeingrepairedand/orothervehiclesandequipment accessoryandincidentaltothevehicleormachinerybeing repairedorserviced. ORDINANCENO.567 Section3.TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance aspartoftheOfficialMonticelloCityCode,Title10,ZoningOrdinance,andto renumberthetablesandchaptersaccordinglyasnecessarytoprovidetheintended effectofthisOrdinance.TheCityClerkisfurtherdirectedtomakenecessary correctionstoanyinternalcitationsthatresultfromsaidrenumberingprocess, providedthatsuchchangesretainthepurposeandintentoftheZoningOrdinance ashasbeenadopted. Section4.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassageand publication.RevisionswillbemadeonlineafteradoptionbyCouncil.Copiesof thecompleteZoningOrdinanceareavailableonlineandatMonticelloCityHall. ADOPTEDBY theMonticelloCityCouncilthis14th dayofJanuary,2013. CITYOFMONTICELLO __________________________________ ClintHerbst,Mayor ATTEST: ___________________________________ JeffO’Neill,Administrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.567A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEAMENDINGTITLE10OFTHEMONTICELLOCITY CODE,KNOWNASTHEZONINGORDINANCE,PROVIDINGFORACCESSORY USESFORTRUCKANDAUTOMOBILEREPAIR&SALES NOTICEISHEREBYGIVEN that,onJanuary14,2013,OrdinanceNo.567was adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof OrdinanceNo.567,thefollowingSummaryOrdinanceNo.567Ahasbeenpreparedfor publicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncilamendsTitle10oftheMonticelloCityCode.The generalpurposeoftheordinanceamendmentistoprovideforaccessoryusesforTruckand AutomobileRepair&Saleswithchangesinthefollowingsections: 5.3(C)(3):Table5-4:AccessoryUsesbyDistrict 5.3(D):AdditionalStandardsforCertainAccessoryUses Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite followingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this14th dayofJanuary,2013. CITYOFMONTICELLO ClintHerbst,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:01/14/13 1 5I.ConsiderationofadoptingOrdinance#568approvinganInterimTemporarySign ordinanceinaccordancewithpreviousCouncilaction (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptOrdinance#568,anInterimOrdinanceforTemporary Signage.TheproposedinterimordinanceisintendedtoreflectactiontakenbytheCity CouncilonDecember10th,2012asrelatedtotemporarysignregulationsandisa housekeepingactionrelatedtopublication. Asdrafted,theinterimordinancerepealsthepreviousversionoftheinterimordinancefor temporarysignsandestablishesanewordinancetimeframerunningfromthedateof publicationthroughJanuary1,2014. A1.StaffImpact:Minimalstafftimewasinvolvedindraftingtheordinanceand submittingforpublication. A2.BudgetImpact:Ordinancesarerequiredtobepublishedandassuch publicationcostswillbeincurred. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinance#568approvinganInterimTemporarySignordinance inaccordancewithpreviousCouncilaction. 2.MotiontonotadoptOrdinance#568forarevisedInterimTemporarySign ordinanceatthistime. C.STAFFRECOMMENDATION: Staffrecommendsadoptionoftheordinanceasdrafted.Theordinancecodifiesearlier Councildirectionrelatedtoordinanceamendments. D.SUPPORTINGDATA: A.Ordinance#568 ORDINANCENO.568 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANINTERIMORDINANCEPROVIDINGTEMPORARYEXPANSIONOF TEMPORARYSIGNAGEALLOWANCESWITHINTHECITYOFMONTICELLO THEMONTICELLOCITYCOUNCILORDAINSASFOLLOWS: WHEREAS,theCityofMonticelloshalladoptthisordinancetoallowtheCityof Monticellotimetostudyandadoptappropriatelandusecontrolsregulatingtemporarysignage; and WHEREAS,theCityofMonticelloispresentlyconductingaplanningstudy forthepurpose ofconsideringamendmentofofficialcontrolsfortemporarysignage;and WHEREAS,thereisaneedforastudytobeconductedsothattheCitycanreviewitslanduse zoningregulationspertainingtotemporarysignageuses;and WHEREAS,thereisaneedforaninterimordinancetobeadoptedforthepurposeofprotecting theplanningprocessandthehealth,safety,andwelfareofthecitizensoftheCityuntilsucha studyhasbeencompleted. NOW,THEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello, Minnesota: 1.PursuanttoMinn.Stat.§462.355,etseq.,theCityherebyadoptsandapprovestheorder forinterimordinancetemporarilyrelaxingMonticelloZoningOrdinanceTemporary Signregulations4.5(I)(1),4.5(I)(2)and4.5(I)(3)withintheCityofMonticello. 2.Thisordinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.Itshallremainineffectuntiltheadoptionoftheofficial controlscontemplatedhereinorJanuary1st,2014,whicheverfirstoccurs. 3.Onetemporarysignperbusinessshallbeallowedbypermit. 4.Whenmultipletemporarysignsarepermittedperparcel,suchsignsshallbe spaced75linealfeetapart. 5.Thetotalnumberoftemporarysignagedaysallowedperbusinessshallbe unlimitedinnumber.Signagedaysusedmustbetrackedforapermittobe consideredvalid. 6.One(1)additionaltemporarysigndeviceshallbepermittedforarestaurantbusinesswith outdoorseatingonforaperiodofuptoonehundredandfifty(150)days,tobelocated withinoralongtheiroutdoorseatingarea. ORDINANCENO.568 7.One(1)additionaltemporarysignshallbeallowedperstreetfrontageonnon-residential propertieswhenapropertyisseekingtohireoremploypersonnel,subjecttothe provisionscontainedherein. 8.Signsmustbeconstructedofdurablematerialsandmaynotbeconstructedof unfinishedoruntreatedmaterials.Alltemporarysignagemustbekeptingood repairandmaynotconstituteanuisanceasdefinedbyTitle7,Chapter1ofCity Code. 9.Temporarysignareashallbelimitedtoamaximumof40squarefeet. 10.Theinterimordinancedoesnotincludearelaxationofstandardspertainingto sandwichboards,asdefinedbyordinance. 11.Signsmustbelocatedonthepropertyonwhichthebusinessactivityislocated, withthepermissionofthepropertyowner. 12.Prohibitionofalloff-premisetemporaryandpermanentsignageshallcontinue perMonticelloZoningOrdinanceregulations4.5(D)(2),4.5(D)(9)andgeneral allowableuseregulations(5.1). 13.Signsmaynotbelocatedwithinanypubliceasementorright-of-way. 14.TheCitymayenforceanyprovisionofthisordinancebymandamus,injunction,orany otherappropriatecivilremedyinanycourtofcompetentjurisdiction. ADOPTEDBY theMonticelloCityCouncilthis14thdayofJanuary,2013. CITYOFMONTICELLO _______________________________ ClintHerbst,Mayor ATTEST: ______________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:01/14/2013 1 5J.Considerationofestablishingapolicyrelatedtobillingforwaterleaksand adjustmentsonutilityaccounts (WO) A.REFERENCEANDBACKGROUND: TheCityhasbeenusinganinformalpolicyformakingadjustmentstoutilitybillsfor waterleaks.Thepolicyhasbeenineffectforovertwodecadesbuthasneverbeen formallyadoptedbycouncil. Thecityhasavarietyofoptions,whicharelistedbelow. Option1:CurrentPolicy WhentheCityfindsthecauseofanexcessivewater/sewerbillistheresultofaleak inthecustomer'splumbingsystemthat(1)wasofsuchanatureandatsuchalocation tonothavebeendiscoveredwiththecustomer'sreasonablediligence,(2)and certificationisfurnishedthatsuchleakswererepaired,(3)andnosuchadjustment hasbeenmadeintheprecedingtwelvemonths;anadjustmentismadetothebilling. Insuchcases,theCityshallnotreducethebilledwaterservice,butshallreducethe billedsewerservicebytheamountwhichitexceedstheaveragebillforsewerservice forthebillingperiodascomparedtothesameperiodinthepriortwelvemonths, providedthatcomplaintsmustbemadepriortothedatespecifiedastheduedatefor nonpaymentofwater/sewerbills.Adjustments,ifwarranted,shallincludeapplicable latepaymentcharges. Ifnohistoryisavailableforcomparison,theCitywillobtainreadingstoproject normalusage.Ifaprojectionisnotpossible,theCitywilluseperoccupantstandard usage(minimum2)forresidentialcustomerclasses,andobtainreadingsfromother similarentitiesorgatherinformationfromotherauthoritativesourcestoproject normalusagefornonresidentialaccounts. Option2:Reducewaterbillingbyspecifiedpercentofaveragebill Underthesamecircumstancesofanexcessivewater/sewerbillasstatedinthefirst paragraphofOption1,theCitymaypreferthisoptionforanadjustmenttothebill. Insuchcases,theCityshallreducethebilledwaterserviceby50 percentofthe amountwhichitexceedstheaveragebillforwaterservice,andreducethebilled sewerserviceby50 percentoftheamountwhichitexceedstheaveragebillforsewer service. Option3:Reducewaterbillingtoaspecifiedpercentofaveragebill Underthesamecircumstancesofanexcessivewater/sewerbillasstatedinthefirst paragraphofOption1,theCitymaypreferthisoptionforanadjustmenttothebill. CityCouncilAgenda:01/14/2013 2 Insuchcases,theCityshallreducethebilledwaterservicetoanamountwhichis200 percentoftheaveragebillforwaterservice,andthebilledsewerservicetoanamount whichis200 percentoftheaveragebillforsewerservice. Whatisaverageusage? Asof2010,theaveragewaterusageperpersonaverages70gallonsperday,accordingto theAmericanWaterWorksAssociation.TheWashingtonSuburbanSanitary Commissiondenotesanestimateof70gallonsadayandtheNewYorkCityWater SupplySystemspecifiesanationalaverageof60-70gallonsperday.Therefore,standard usageshallbecalculatedat70gallonsperday. WhatisResidential? Theresidentialcustomerclassisdefinedasthreeorfewerhouseholdsononemeter. A1.BudgetImpact:ThereisnobudgetimpactforOption1becauseitiscurrently beingfollowed.Theothertwowouldhaveanimpactonrevenuesforthewater andsewagefundsbasedthenumberandsizeofleaks,whichvaryfromyearto year.Neitherissignificant. A2.StaffWorkloadImpact:Minimal.Havinganestablishedpolicywillprovide currentpracticeswiththeforceofCouncilapproval. B.ALTERNATIVEACTIONS: 1.MotiontoformallyestablishOption1asthepolicyforbillingforwaterleaksand relatedadjustmentsonutilityaccounts,asiscurrentlybeingapplied. 2.MotiontoestablishOption2asthepolicywiththepercentageat50%ofthe excessamountor___percentageasdirectedbyCouncil. 3.MotiontoestablishOption3asthepolicywiththepercentageat200%ofthe excessamountor___percentageasdirectedbyCouncil. 4.Motiontonotestablishapolicyonbillingforwaterleaksatthistime.Underthis optionCouncilshoulddirectstaffonwhetherbillsshouldbeadjustedforwater leaksatall. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: (PolicywillbewrittenbasedonCouncildecision.) CityCouncilAgenda:01/14/2013 1 5K.Considerationofapprovingreimbursementofcityexpensesfundedby FiberConnectformonthofSeptember2012 (JO/WO) A.REFERENCEANDBACKGROUND: CouncilisaskedtomakearetroactivepaymentforservicesrenderedinSeptemberto FiberConnectintheamountof$13,055.ThisamountisequaltoSeptemberfeesthat wouldhavebeenineffecthadtheCity/FiberConnectagreementbeeninplaceattheend ofAugustwhentheHBCcontractexpired.Theagreementunderwhichthisfeeis currentlybeingpaidwasidentifiedinthecontractwhichstartedinOctoberandhasbeen paidmonthlyeversince.Unfortunately,timedidnotallowforthecompleteagreementto benegotiatedforthemonthofSeptember,sothefeeswereneverauthorizedtobepaid undertheexistingcontract. A1.BudgetImpact:FundsnecessarytobederivedfromLiquorStorereserves. A2.StaffWorkloadImpact:MinimaltimeforFinanceDepartmenttomakethe payment,afteraninvoiceisreceivedforthe$13,055amounttobepaid. B.ALTERNATIVEACTIONS: 1.MotiontoapprovingreimbursementofcityexpensesfundedbyFiberConnectfor monthofSeptember2012intheamountof$13,055. 2.MotiontonotapprovereimbursementforFiberConnectatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.ThisisasimilarfeepreviouslypaidtoHBCupto August2012.ItwastheninadvertentlymissedforpaymentinSeptemberandthen pickedupagainforpaymentinOctobergoingforward.Therefore,tomakeitright,staff isrecommendingformalauthorizationtomakethepaymenttoFiberConnectfor September2012. D.SUPPORTINGDATA: Copyofsegmentofagreement,whichshowssection(circled)forfeeswhichshouldbe retroactivelyappliedforSeptember2012 City CouncilAgenda:1/14/13 7.PublicHearing–ConsiderationofadoptingResolution#2013-001approving MunicipalConsentforStateProjectNo.8605-50extending4-lanesectionofTH25 to85thStreet/CR106 (BW) A.REFERENCEANDBACKGROUND: OnNovember13,2012,theCityreceivedaletterfromtheMinnesotaDepartmentof Transportation(Mn/DOT)requestingmunicipalconsentforMn/DOT’sstaffapproved layoutforproposedimprovementstoStateTrunkHighway25(TH25),StateProjectNo. 8605-50.Thisprojectproposestoextendthe4-lanesectionofTH25fromwhereit currentlyendsnearKjellberg’smanufacturedhomeparkstoaboutone-thirdofamile southoftheintersectionofTH25and85th Street/WrightCountyRoad106(CR106). Attachedassupportingdataarefour11”x17”copiesthatcomprisetheMn/DOTstaff approvedlayout. Mn/DOToriginallyplannedtoconverttheentireexistingtwo-lanesectionofTH25 betweenMonticelloandBuffalotoafour-laneexpressway.However,reducedfunding levelsandchangingprioritiesatMn/DOTmeanthecompletefour-laneexpresswaymay neverbeconstructed.However,safetyneedsstillexistsoMn/DOT’sDistrict3staffis proposingtoinstallatrafficsignalattheintersectionofTH25and85th Street/Wright CountyRoad106,includingtheconstructionofturnlanesandmedianislands. AspartofMn/DOT’sprojectdevelopmentprocess,theirstaffmetwithadjacentproperty ownersalongtheprojectcorridortoreviewanddiscussexistingandproposedaccessesto TH25pertheirAccessManagementPolicyrequirements.Upondiscussingvarious accessoptionswiththeadjacentpropertyowners,Mn/DOTdevelopedfourdifferent designoptionstoaddresstheirconcernsandquestionsasfollows: Option1:InstallapermanentsignalattheintersectionofTH25&CR106. Constructrightandleftturnlanes,butmaintainthetwo-lanehighwaycorridor. Option2:Extendthefour-lanesectionfromwhereitcurrentlyendssouthof Kjellberg’sthroughtheCR106intersection,thentaperbacktoatwo-lanesection. Thisproposalincludesraisedcentermediantoseparatethetrafficdirections.Full accessremainsatKjellberg’sincurrentlocation. Option3:Extendthefour-lanesectionthroughtheintersectionofCR106,then taperbacktoatwo-lanesection.ClosethemedianatKjellberg’s,butleaveright- in/right-outaccess.AddleftturnlanessouthofKjellberg’stoprovideforafuture fullintersectionthatwouldservetheundevelopedFeatherstoneandKjellberg propertiesonbothsidesofTH25.Thefuturefullaccessintersectionopenings areinexchangefortheclosureoffieldentrancestothesameparcels. Option4:Extendthefour-lanesectionthroughCR106,thentaperbacktoatwo- lanesection.CloseaccessatKjellberg’s,constructthenewfullaccess intersection,andprovideserviceroadconnectionstoKjellberg’s.Thisoption requiresthatthepropertyownersonbothsidesofTH25dedicatetherightofway neededfortheserviceroadconnections,butMnDOTwouldpayforconstruction oftheserviceroads.Thefullaccessintersectionopeningsareinexchangeforthe entrancesatKjellberg’sandthefieldentrancestobothparcels. City CouncilAgenda:1/14/13 Allfourdesignoptionsincludetheinstallationofapermanenttrafficsignalsystematthe intersectionofTH25and85th Street/CR106.Mn/DOTstaffwillbeinattendanceatthe Councilmeetingtopresentanddiscussallfourdesignoptionsinmoredetail. Mn/DOTandCitystaffmetonseveraloccasionstodiscussdesignoptionsrelatedto utilities,roadsandpathways,andasrelatedtoaccesstoprivatepropertieswithintheCity includingtheundevelopedFeatherstoneandKjellbergproperties.Mn/DOTandCity staffalsometwiththeKjellbergsonseveraloccasionstodiscusstheirconcernsand questionsrelatedtothisprojectandtoreviewthefourdesignoptionsindetail. Uponreviewingthefourdesignoptions,Citystafffeltitwouldbeinthebestinterestsof theCity,theresidentsofKjellberg’smanufacturedhomeparks,andthefutureusersof theundevelopedFeatherstoneandKjellbergparcelstoconstructdesignoption4.The ownersoftheFeatherstoneparcel,Novak-Fleck,alsofeltoption4providedthegreatest benefitandagreedtodedicatetheneededrightofwaytoallowMn/DOTtoconstructthe serviceroadsontheirparcel.However,theKjellbergsobjectedtodedicatingtheneeded rightofwayontheirparcelstoallowMn/DOTtoconstructserviceroadstotheireast andwestmanufacturedhomeparks.Therefore,Mn/DOTisproceedingwithdesign option3asshownontheattachedlayouts. ItshouldbenotedthatMn/DOTwillnotallowasignalsystemtobeinstalledatthe existingTH25accessestoKjellbergseastandwestmanufacturedhomeparksbasedon theirproximitytoSchoolBoulevard.However,asignalsystemwillbeallowedatthe proposedfullaccessintersectiontothesouthatsuchtimethattheadjacentFeatherstone andKjellbergpropertiesdevelopandtrafficvolumeswarrantit.Therefore,movingthe accessesforthetwomanufacturedhomeparkstotheproposedfullaccessintersection offerstheonlylong-termsolutionforprovidingasafeaccesstoTH25fortheresidents ofbothparks. Inaddition,relocatingKjellbergsexistingaccessestothefullaccessintersectiontothe southwouldallowKjellbergstodeveloptheirundevelopedparcel,regardlessofzoning orlanduse,duetothepresenceofanapprovedaccesstoTH25.Withoutthisaccessthe Kjellbergswouldneedtoprovideaccessthroughtheirwestmanufacturedhomeparkand ifthelanduse/zoningfortheseparcelsissubstantiallydifferentthismaynotbeallowed. OnNovember13th Mn/DOThostedapublicinformationmeetingintheMonticello CommunityCenter.AtthispublicinformationmeetingMn/DOTdisplayedtheproject layout,discussedtheneedandscopeoftheproposedimprovements,andansweredall questionsposedbymembersofthepublicwhoattended. MunicipalconsentrequirementsaredefinedinStateStatute161.164,Subdivision2, whichisattachedassupportingdata.ThisStatutestatestheCitymustholdapublic hearing,andthattheCitymustapproveordisapproveMn/DOT’sstaff-approvedlayout inwritingwithin90daysofthepublichearing. PerStateStatute161.164,Councilcouldalsodisapproveofthelayoutandrequest certainchangesbemade,afterwhichthelayoutwouldbebroughtbacktoCouncilfor City CouncilAgenda:1/14/13 municipalconsent.However,Mn/DOThastheoptionofagreeingtotherequested changesandresubmittingarevisedlayouttotheCityforapproval,ortheycanreferthe finallayouttoanappealboardforadecision.Alternatively,Mn/DOTcouldalsodecide nottoproceedwiththeprojectatthistime. Mn/DOTplanstobeginconstructionin2014.Inordertomeetthisschedule,theCity CouncilmustapprovemunicipalconsentforMn/DOT’sstaffapprovedlayoutby adoptingtheattachedresolutionthisevening,oratleastintheverynearfuture. NoticeforthisPublicHearingwaspublishedintheMonticelloTimesonDecember6, 2012tomeetthe30dayadvancenoticerequirementperStateStatute. A.1BudgetImpact:BudgetimpactstotheCitywillincludepayingforone-quarter ofthesignalsystemattheintersectionofTH25and85th Street/CR106.Thisis becausetheCityisresponsibleforpayingforallcostsassociatedwiththe operationandmaintenanceof85th StreetperourOrderlyAnnexationAgreement. Thiscostiscurrentlyestimatedat$65,000.WrightCountywillalsobe responsibleforpayingforone-quarterofthesignalsystemfortheirleg(CR106), whilethestatewillpayforone-halfofthesystemfortheirtwolegsofTH25. TheCitywillalsoberesponsibleforpayingallcoststoconstructtheurban sectionalongtheeastsideofTH25fromtheendofthecurrentfour-laneurban sectionbyKjellbergseastmanufacturedhomeparktothenewfullaccess intersectiontothesouthasneededtoaccommodateconstructionofthepedestrian pathwayalongTH25.Thiscostiscurrentlyestimatedatjustunder$100,000. Sinceconstructionofthisprojectisplannedtobeginin2014thesecostswill needtobereviewedandverifiedpriortoconstruction,thenbudgetedaspartof the2014budgetprocess. A.2StaffImpact:StaffimpactswillinvolveEngineeringandPublicWorks DepartmentstaffworkingwithMn/DOTstafftocompleteplanreviewsand approvals,andalsotocompletefieldinspectionsonconstructionelementsthat arerequiredtomeetCitystandardssuchasCityutilities,streetsandpathways, andcertainconstructionelementsassociatedwiththeTH25urbansection includingcurbandgutterandstormsewer. B.ALTERNATIVEACTIONS: 1.MotiontoadoptCityResolution#2013-001approvingmunicipalconsentfor Mn/DOT’sstaff-approvedlayoutforStateProjectNo.8605-50. 2.MotiontonotapproveMn/DOT’sstaff-approvedlayoutforStateProjectNo.8605- 50andrequestchangestothelayoutwithCouncildirectingthefollowingchangesto bemade:________________________________________________________. City CouncilAgenda:1/14/13 3.MotiontodenyapprovalofMn/DOT’sstaff-approvedlayoutforStateProjectNo. 8605-50atthistime. C.STAFFRECOMMENDATION: BasedonCitystaff’sreviewofMn/DOT’sstaff-approvedlayoutandourongoingstaff discussionsduringpreparationofthelayout,andbarringreceiptofanynewinformation indicatingnegativeimpactstotheCitybetweenthetimesthisreportwaspreparedand theCouncilmeeting,staffrecommendsCouncilapprovalofAlternative#1. D.SUPPORTINGDATA: CityResolution#2013-001 MNStateStatute161.164 Mn/DOTstaffapprovedlayoutdatedNovember30,2012(4pgs;11”x17”) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-001 PROVIDINGFORMUNICIPALCONSENTFORS.P.8605-50, EXTENSIONOF4-LANESECTIONOFTH25TO85TH STREET/CR106 WHEREAS,theCommissionerofTransportationhaspreparedafinallayoutforStateProject No.8605-50,theextensionofthefour-lanesectionofTrunkHighway25andtheinstallationofa trafficsignalattheintersectionofTrunkHighway25&85th Street/WrightCountyRoad106 withintheCityofMonticelloandseekstheapprovalthereof;and WHEREAS,saidfinallayoutisonfileintheMinnesotaDepartmentofTransportationoffice, SaintCloud,Minnesota,beingmarked,labeledandidentifiedasLayoutNo.1,S.P.8605-50 fromRP65.930to66.970;and WHEREAS,improvementstolocalroadsandappurtenanceshavebeenincludedinsaidfinal layout. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA:thatsaidfinallayoutfortheimprovementofsaidTrunkHighwaywithinthe corporatelimitsisherebyapproved. ADOPTEDBY theMonticelloCityCouncilthis14thdayofJanuary,2013. CITYOFMONTICELLO _________________________________ ClintHerbst,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CERTIFICATION STATEOFMINNESOTA COUNTYOFWRIGHT IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2013-001 dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon January14,2013,andrecordedinminutesofsaidmeeting. ____________________________________ JeffO’Neill,CityAdministrator NotaryPublic:_______________________________ Date:___________________________ (STAMP) 1 MINNESOTA STATUTES 2012 161.164 161.164 FINAL LAYOUT APPROVAL PROCESS. Subdivision 1.Submission of final layout.Before proceeding with the construction, reconstruction,or improvement of any route on the trunk highway system lying within any municipality,the commissioner shall submit to its governing body a final layout and project report covering the purpose,route location,and proposed design of the highway.The final layout must be submitted as part of a report containing any supporting data that the commissioner deems helpful to the governing body in reviewing the final layout submitted.The supporting data must include a good-faith cost estimate of all the costs in which the governing body is expected to participate.The final layout must be submitted before final decisions are reached so that meaningful early input can be obtained from the municipality. Subd.2.Governing body action.(a)Within 15 days of receiving a final layout from the commissioner,the governing body shall schedule a public hearing on the final layout.The governing body shall,within 60 days of receiving a final layout from the commissioner,conduct a public hearing at which the Department of Transportation shall present the final layout for the project.The governing body shall give at least 30 days'notice of the public hearing. (b)Within 90 days from the date of the public hearing,the governing body shall approve or disapprove the final layout in writing,as follows: (1)If the governing body approves the final layout or does not disapprove the final layout in writing within 90 days,in which case the final layout is deemed to be approved,the commissioner may continue the project development. (2)If the final construction plans contain changes in access,traffic capacity,or acquisition of permanent right-of-way from the final layout approved by the governing body,the commissioner shall resubmit the portion of the final construction plans where changes were made to the governing body.The governing body must approve or disapprove the changes,in writing,within 60 days from the date the commissioner submits them. (3)If the governing body disapproves the final layout,the commissioner may make modifications requested by the municipality,decide not to proceed with the project,or refer the final layout to an appeal board.The appeal board shall consist of one member appointed by the commissioner,one member appointed by the governing body,and a third member agreed upon by both the commissioner and the governing body.If the commissioner and the governing body cannot agree upon the third member,the chief justice of the Supreme Court shall appoint a third member within 14 days of the request of the commissioner to appoint the third member. Subd.3.Appeal board.Within 30 days after referral of the final layout,the appeal board shall hold a hearing at which the commissioner and the governing body may present the case for or against approval of the final layout referred.Not later than 60 days after the hearing,the appeal board shall recommend approval,recommend approval with modifications,or recommend disapproval of the final layout,making additional recommendations consistent with state and federal requirements as it deems appropriate.It shall submit a written report containing its findings and recommendations to the commissioner and the governing body. History:2001 c 191 s 5 Copyright ©2012 by the Office of the Revisor of Statutes,State of Minnesota.All Rights Reserved. CouncilAgenda:1/14/13 1 8.Considerationofapprovingannualappointmentsanddesignationsfor2013 (JO/CS) A.REFERENCEANDBACKGROUND: MinnesotaStatutesrequirethatatthefirstmeetingofeachyear,certainappointmentsbe made.Attachedyouwillfindalistoftherequireddesignationsandappointmentsthat havebeencompiledbyCitystaff.CityCouncilmemberliaisonassignmentsnotedunder “proposed”weresubmittedbyMayorHerbst. Alsoincluded,asanattachment,isageneralsummaryofthevariouscommissions, committees,andorganizationscurrentlyinoperationthatinvolvesomelevelof participationfromCityCouncil,volunteersorCitystaff.Councilisaskedtoreviewthe attachedmeetingmatrixshowingassignmentspertainingtootherad-hoccommittees currentlyorganizedtoaddresscurrentandongoingissuesandtopics.Thiswillbe updatedfor2013andprovidedtoCouncilandstaffatalaterdate. Designations/Appointments: a.CityDepositories:TheCityutilizesonebanktoprovidebankingservicesforthe CitywhichisWellsFargo.Inaddition,underMinnesotaStatutes239,theChief FinancialOfficerhasalsobeendesignatedtheauthoritytonameotherofficial depositoriesforthepurposeofinvestments.Themotionwouldincludethe authorizationfortheFinanceDirectortodesignateotherdepositorieswhen necessaryforinvestmentpurposesonly. b.OfficialNewspaper:InthepasttheMonticelloTimeshasbeendesignatedasthe officialpaper.ItisproposedtodesignatetheTimesastheofficialnewspaper againfor2013.AletterfromECM-SunMedia,owneroftheMonticelloTimes, isincludedwiththesupportingdata. c.HealthOfficer:Lastyear,theCityhastheNewRiverPhysician’sClinicof Monticelloastheirdesignatedhealthofficer.Itisproposedtocontinuewith them. d.InsuranceAgent:Inpastyears,theCityhasdesignatedFoster,Carlson&White Agencyasourgeneralinsuranceagentandrecommendscontinuingwiththis agency.Forcitybenefits,itisrecommendedthatApolloAgencybedesignated againastheCity’sagentfor2013. e.ActingMayor:In2007,BrianStumpfwasappointedasActingMayortoservein theabsenceoftheMayoranditisproposedthathebeappointedtothisposition again. f.RepresentativestoOtherMulti-JurisdictionalBodies:Thisappointmentisfor selectingtheCityrepresentativestoserveontheCommunityEducationAdvisory CouncilAgenda:1/14/13 2 Board andtheOrderlyAnnexationBoard.Aspartoftheorderlyannexation agreement,theOrderlyAnnexationBoard(OAA)wascreatedtohandlezoning andlanduseissuesintheareacoveredbytheannexationagreement.Membersto theOAABoardareappointedforoneyearwithClintHerbstandBrianStumpf proposedtoserveagainin2013astheCity’srepresentatives.Itisproposedthat LloydHilgartbereappointedtotheCommunityEducationAdvisoryBoard. g.CommitteeLiaisonassignments:UnderStateStatutes,theMayorisallowedto appointcouncilmemberstoserveonvariouscommitteesestablishedbytheCity. Pleaserefertothe2013AnnualAppointmentslistforproposedcommitteeliaison assignments. h.PlanningCommission:ThetermofWilliamSpartzexpiredDecember31st andhe iswillingtoserveanother3-yeartermtotheendof2015. i.ParksCommission:ThereisonepositionupforrenewalontheParks Commission.ItisrecommendedtoreappointGeneEmanuelforanother3-year termtoendin2015. j.PoliceAdvisoryCommission:ThetermofJasonRoubinekwasupattheendof theyearandheiswillingtoserveanothertermtoendin2015. k.LibraryBoard:ThetermsofBethMetzgerandJanetBridglandexpiredatthe endoftheyear.Botharewillingtoserveagainandarerecommendedfor3-year termsendingin2015. l.MCCAdvisoryBoard:ThetermofSandraTherosexpiredinDecemberandshe iswillingtoserveanothertermtoendin2015. m.EconomicDevelopmentAuthority:BillDemeules’termisupanditis recommendedtoreappointhimforanother6-yeartermtoendin2018.Tom PerraultandBrianStumpfhavebeenservingasCouncilrepresentativestothis7 memberboard. n.IEDC:ThetermsofRichHarris,DickVanAllen,DanOlson,LukeDahlheimer, WesOlsonandChrisKruseexpiredattheendoftheyear.Harris,VanAllen, OlsonandDahlheimerarerecommendedforanother3-yeartermendingin2015. WesOlsonandChrisKrusewillbeleavingtheIEDCboard. o.FiberNetAdvisoryBoard:TheAdvisoryBoardwascreatedbyordinanceinApril of2008.ThefirstrepresentativeswereappointedtotheBoardinMayof2005 withstaggeredterms.JonMorphew’stermexpiresanditisrecommendedto reappointhimtoa5-yeartermendingin2017. p.FireReliefAssociationTrustees:Theby-lawsoftheReliefAssociation,based onMNStatute424A.04,callforuptothreecityofficialstobeappointedas CouncilAgenda:1/14/13 3 trustees:anelectedofficial(Mayor),anappointedorelectedofficial(Clerk/City Administrator),andFireChief,whoserveasmembersoftheBoardofTrustees. Currently,therecommendationistoappointMayorHerbst,JeffO’Neill,Wayne ObergandFireChiefSteveJoergastrustees.TheCouncilcanaffirmthese appointmentsorassigntoanotherCouncilmemberorstaffmember. Thefollowingdesignationsarenotrequiredtobemadeannuallybystatute,buteachof themperformsservicesonanas-neededbasisfortheCity.Theconsultingfirmsand/or individualsarelistedbelowandcanbeindividuallydiscussedbytheCouncilifdesired. 1.CityAttorney:ThefirmofCampbellKnutsonhasservedastheCity’sgeneral legalcounselwithJoelJamnikbeingtheprimaryattorneyforMonticello.It shouldbenotedthatthefirmofCampbellKnutsoniskeepingtheirfeesthesame asshownintheattachedagreement.ByapprovingCampbellKnutsonastheCity Attorney,theagreementwouldremainineffect.TheCityalsoutilizesKennedy Gravenforlegalservicesparticularlyinareassuchaseconomicdevelopment (MonticelloEDA).Itisrecommendedtodesignatebothofthesefirmsinthe capacityofCityAttorneyfor2013. Occasionally,theCityhasalsousedtheservicesofotherlegalfirmssuchas FlahertyHoodformorespecializedareassuchasannexationandnuclearwaste storage;FrankMaddenandAssociatesforanumberofpersonnelrelatedissues; andKimKozaronissuesrelatingtothewastewatertreatmentplant. 2.CityAuditor:In2007,theFinanceDepartmentsentoutRFP’sforauditservices andtheCouncilapprovedacontractwithMMKRforauditing.Cityfinancestaff haselectedtocontinuewithMMKRastheCityAuditor.Itisrecommendedto designateMMKRforthe2012audit. 3.ConsultingEngineer:CurrentlyWSB&AssociatesservesastheCity’s consultingengineer.InalettertotheCity,WSBproposesaslightincreasein theirfeetableaveraging2.6%for2013.Aletterisincludedwithsupportingdata. ItisrecommendedtocontinueusingWSBastheCity’sconsultingengineeron projects,asneeded. 4.CityPlanner:NorthwestAssociatedConsultantshasservedastheCityPlanner foranumberofyears,withSteveGrittmanprovidingdirectservicestotheCity. For2013,citystaffandthePlanningCommissionrecommendthatNACcontinue toservetheCityonday-to-dayplanningmatters. 5.FinancialConsultants:CityFinanceDirectorandstaffarerecommendingadding NorthlandSecuritiesasafinancialadvisortotheCity.AletterfromNorthland detailingtheirservicesisincludedwiththesupportingdata.Itisproposedtolist EhlersandAssociatestocontinueasafinancialconsultantforprojectswithwhich theyhavebeenassisting. CouncilAgenda:1/14/13 4 B.ALTERNATIVEACTION: 1.Motionapprovingappointmentsanddesignationsfor2013aslistedorwith modifications,ifany. C.SUPPORTINGDATA: 2013AnnualAppointmentlistofproposedappointmentsanddesignations 2012MeetingMatrixspreadsheetshowingCouncil,volunteers,andstaffmeeting responsibilities Correspondencefrom: A.CampbellKnutson–legalservicesagreement B.WSBEngineering–letterofrequest C.MonticelloTimes–letterofrequest D.NorthlandSecurities–letterofrequestandservices E.EhlersandAssociates-email OfficialDepositories:WellsFargo (ChiefFinancialOfficerisauthorizedtodesignateother depositoriesforinvestmentpurposesonly) OfficialNewspaper:MonticelloTimes HealthOfficer:NewRiverPhysicianClinic InsuranceAgents:FosterCarlsonWhiteAgency ApolloAgency(benefits) ActingMayor:BrianStumpf JointCommissions: CommunityEducationLloydHilgart MOAAJointPlanningBoardClintHerbst&BrianStumpf Attorney:CampbellKnutson KennedyGraven(EDA) Planner:NorthwestAssociatedConsultants(SteveGrittman) Auditor:Malloy,Montague,Karnowski,Radosevich&Co(MMKR) ConsultingEngineer:WSB&Associates FinancialConsultants:NorthlandSecurities Ehlers&Associates,Inc COMMISSIONS/BOARDS NAME TERM EXPIRES PlanningCommission SamBurvee3yr12/2014 (3-yearstaggeredterms)GrantSala3yr12/2014 WilliamSpartz,Chair3yr12/2015 recommended BradFyle,ViceChair3yr12/2013 CharlotteGabler3yr12/2013 LloydHilgartCouncil ParksCommission LarryNolan3yr12/2014 (3-yearstaggeredterms)NancyMcCaffrey3yr12/2014 GeneEmanuel3yr12/2015 recommended TimStalpes3yr12/2013 BethBigelow3yr12/2013 BrianStumpfCouncil PoliceAdvisoryCommission ChuckFradella3yr12/2014 (3-yearstaggeredterms)JasonRoubinek3yr12/2015 recommended JimRoberts3yr12/2015 BradFyle3yr12/2013 BrianStumpfCouncil LibraryBoard RalphOlsen3yr12/2014 (3-yearstaggeredterms)ElaineSettergren3yr12/2015 BethMetzger3yr12/2015 recommended JanetBridgland3yr12/2015 recommended SandraLommel3yr12/2013 LloydHilgartCouncil MCCAdvisoryBoard JenniferBethke3yr12/2014 (3-yearstaggeredterms)HeathBird3yr12/2015 SandraTheros3yr12/2015 recommended DarrenPaumen3yr12/2013 ClintHerbstCouncil 2013ANNUALAPPOINTMENTS(proposed) 2013ANNUALAPPOINTMENTS(proposed) EconomicDevelopmentAuthority BillTapper6yr12/2015 (6-yearstaggeredterms)TracyHinz6yr12/2016 RodDragsten6yr12/2014 BillDemeules6yr12/2018 recommended MattFrie6yr12/2017 TomPerraultCouncil BrianStumpfCouncil IEDC:BillTapper3yr2014 (3-yearstaggeredterms)JimJohnson3yr2014 TimO'Connor3yr2014 RichHarris3yr2015 recommended DickVanAllen3yr2015 recommended DanOlson3yr2015 recommended LukeDahlheimer3yr2015 recommended JoniPawelk3yr2013 ZonaGutzwiller3yr2013 WayneElam3yr2013 DonRoberts3yr2013 GlenPosustaCouncil ClintHerbstCouncil SandySuchyChamber FiberNetAdvisoryBoard WayneMayer4yr12/2013 (5-yearstaggeredterms)JonMorphew5yr12/2017 recommended DennisSullivan5yr12/2016 ClintHerbstCouncil GlenPosustaCouncil FireReliefBoardofTrustees JeffO'NeillStaff12/2013 (annual)WayneObergStaff12/2013 ClintHerbstCouncil12/2013 SteveJoergFireChief12/2013 CouncilLiaison(ex-officio)appointmentstoCitycommissionsandcommittees: 2012Liaison 2013Liaison PlanningCommissionLloydHilgartLloydHilgart ParksCommissionBrianStumpfBrianStumpf PoliceCommissionStumpf(Posusta,alt.)Stumpf LibraryBoardLloydHilgartLloydHilgart MCCAdvisoryBoardClintHerbst(Hilgart,alt.)ClintHerbst EDAStumpf&PerraultStumpf&Perrault IEDCHerbst&PosustaHerbst&Posusta FiberNetAdvisoryBoardHerbst&PosustaHerbst&Posusta FireReliefBoardofTrusteesClintHerbstClintHerbst PersonnelCommitteeHerbst&PosustaHerbst&Posusta WellheadProtectionTomPerraultTomPerrault WWTFPlanningTomPerraultTomPerrault EmergencyPlanning-XcelPerrault&HerbstPerrault&Herbst EmergencyPlanning-CountyTomPerraultTomPerrault XcelPublicRelationsLloydHilgartLloydHilgart BCOLAdvisoryBoardHerbst&PosustaHerbst&Posusta M-BLTransportationCoalitionPerrault&HilgartPerrault&Hilgart TransportationAdvisoryCommitteeHerbst&HilgartHerbst&Hilgart EmbraceDwtnLandAcquisitionCommNA(new) SafetyCommitteeTomPerraultTomPerrault TimeSensitiveAcquisitionsCommitteeNA(pending) MeetingSummaryofCouncil,Commission,&SubcommitteeAssignmentsandassociatedestimateoftotalmeetings (2012withsomechanges) CityCouncil StaffLiaison =LeadStaffPersonorHighPriority ProjectedClintTomBrianLloydGlenNoneCityFinanceAssistCommEconCityPublicHRDeputyMCCParksBuildingFirePW HerbstPerraultStumpfHilgart Posusta orAdminDirectorFinanceDevDirDevDirEngineerWorksMgr Clerk/ProjDirectorSuptOfficialChiefSecy Varies Director Director Coord CityCouncilandCommissionsEstablishedbyOrdinance CityCouncil-RegularMeetings2424242424242424024242424624241224 CityCouncil-SpecialMtngs12121212121224121212121212121212 PlanningCommission141460143300318 EDA(EconomicDevelopmentAuthority)14141471471422 IEDC(IndustrialandEconDevCommittee)121212628122 ParksCommission4412244 MCCAdvisoryBoard121212111123 FiberNetAdvisoryBoard12121210212 PoliceAdvisoryComm44424 MonticelloOrderlyAnnexationBoard66626 LibraryBoard444 FireReliefAssociation11111 SubTotal1197950646664484567465473664850345614 AdvisoryCommittees-Councilmemberassigned TransportationAdvisoryCommittee8884666 MBLTransportationCoalition3336262 BertramChainofLakesAdvisoryCommittee10101064101010 BertramChainofLakesParkUseCommittee622 BertramChainofLakesAthleticFieldsCommittee6666 BertramChainofLakesLandNegotiationTeam PersonnelCommittee(UnionNegotiationsTeam)141414141414 WastewaterTreatmentFacilityPlanning2222 WellHeadProtectionCommittee2233 EmergencyPlanning-Xcel4444? EmergencyPlanning-County223? MCCNatatoriumCommittee?4444244 XcelPublicRelationsMeetings4442222 EmbracingDowntownLandAcquisitionCommittee CommunityEducationAdvisoryBoard333 FiberNetFinancingStudyCommittee44444 SafetyCommittee121212 TimeSensitiveAcquisitionsCommittee Subtotal60281301428038240140131114025161100 CityCouncil StaffLiaison =LeadStaffPersonorHighPriority ProjectedClintTomBrianLloydGlenNoneCityFinanceAssistCommEconCityPublicHRDeputyMCCParksBuildingFirePW HerbstPerraultStumpfHilgart Posusta orAdminDirectorFinanceDevDirDevDirEngineerWorksMgr Clerk/ProjDirectorSuptOfficialChiefSecy Varies Director Director Coord OtherCommittesorAgencies-Mostlystaff WrightCountyMayor'sAssociation44 LeagueofMNCities2211 CUC(CoalitionofUtilityCities)442 MACTA(MnAssocofCmntyTlcomAdvisors)1212 NATAO(NatlAssnofTelecomOfficers&Advisors)11 MunicipalTelecommunicationsProvidersGroup124 WrightCountyAdminstrators12121 ChamberofCommerce-Board123312 ChamberofCommerce-GovernmentalAffairs6366 WrightCountyEconDevPrtnrship12012 GreaterMSP-AdvisoryBoard66 EconDevAssnofMinnesota(EDAM)1212 BusinessRetention-ConciergeTeam1241244 ReStoringDowntownCommittee I-94WestTransportationCoalition4114144 Region7WTranspAdvisoryComm44 CentralMNAreaTranspPtnship44 CityEngineer'sAssnofMN44 MNPublicWorksAssn333 MMUA(MNMunicipalUtilitiesAssn)111 MinnesotaRecreation&ParksAssoc444 GreaterMNParks&Trails414 FriendsofBertramChainofLakes88 SherburneWrightCableCommission414 GovtFinanceOfficersAssn(stateandnational)884 MinnesotaClerks&FinOfficers(MCFOA)11 BuildingAssociations66 MNAssnofPlanning?33 Subtotal1655001004612423642450548100 GrandTotal3441126364819241689241111298452205379587714 Pleasenotethatmeetingtotalsandassociatedstaffattendanceareestimated. December 2012 City of Monticello Attn:Deputy Clerk 505 Walnut Street, Ste 1 Monticello, MN 55362 Dear Monticello Deputy Clerk: The Monticello Times would like to be considered for designation as your legal newspaper for the upcoming year. The rate structure for legals effective January 1st will be: 1 column width:$14.65 per inch for first insertion / $10.52 per inch for subsequent insertions Columns:9.2 picas (1.53") wide / 9 lines per inch All published legal notices are posted on our website (www.monticellotimes.com) at no additional charge.This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. A notarized affidavit on each of your publications will be provided with no additional charge. The Monticello Times is published every Thursday.The deadline for notices is 5 p.m.Monday. E-mailing the legal notices is an efficient and accurate way of getting the notices to us.The e-mail address for the legals department is sunlegals@ecm-inc.com.If you require more information to make your decision, please contact me or Lisa Smith, our Legals Representative, at 952-392-6829. Thank you for considering the Monticello Times as your official newspaper.We appreciate the opportunity to serve your needs. Sincerely, Jeff Coolman General Manager 10917 VALLEY VIEW ROAD • EDEN PRAIRIE, MN 55344 • 952.392.6829 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 Main: (612) 851-5900 / Direct: (612) 851-4992 / Email: rfifield@Northlandsecurities.com Member FINRA and SIPC January 4, 2013 Mr. Jeff O’Neill City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 RE: Northland Securities Services Dear Mr. O’Neill: Northland Securities appreciates the opportunity to present our services to the City of Monticello. We value the work that we have done with the City in the past and look forward to the opportunity to provide excellent service to the City in the future. Northland desires to furnish services to the City as described in this letter. The City may decide to use Northland for any or all of these services at its sole discretion. PLANNING SERVICES At the direction of the City, Northland will provide financial planning services including, but not limited to: 1. Creation and management of tax increment financing districts. 2. Creation and management of tax abatement programs. 3. Yearly preparation of tax increment financing payment calculations in a format that the City provides. 4. Creation and management of other public finance tools including special service districts, housing improvements areas, special assessments, and utility user fees. 5. Review and evaluation of proposals for public financial assistance for private development. 6. Assistance with the negotiation and management of development agreements. 7. Creation strategies and/or policies for the implementation of development and redevelopment projects. 8. Creation of capital improvement plans including the identification of funding alternatives and the analysis of financial implications. 9. Preparation of long range financial projections and plans. 10. Design and facilitation of group decision making and educational workshops. 11. Assistance with grants and other federal funding initiatives. Northland Securities Services January 4, 2013 Page 2 of 4 Northland will provide a scope of work and budget for each Planning Service. From time to time, the City may at its discretion authorize Northland to undertake Planning Services without a written scope of work and budget. DEBT ISSUANCE At the direction of the City, Northland will provide services for the issuance of debt. Northland shall provide all services necessary to analyze, structure, offer for sale and close the transaction. The services will be adjusted to meet the specific needs of each debt project. Examples of the services include the following: Planning and Development: 1. Meet with City officials and others as directed to define the scope and the objectives. 2. Assemble and analyze relevant statistical information. 3. Prepare a preliminary feasibility study or discuss with City officials possible funding options and the fiscal implications of each. 4. Assist with determining strategies to meet federal arbitrage exceptions or mitigating rebate exposure. 5. Prepare details on the elements of the bond issue including, issue structure, method of issuance, term, sale timing, and call provisions. 6. Prepare a schedule of events related to the issuance process. 7. Attend meetings of the City Council and other project and bond issue related meetings as needed and as requested. Bond Sale: 1. Prepare and provide the City with the Preliminary Official Statement for review and approval. 2. Recommend whether the issue should secure a bond rating. If the issue is to be rated, prepare and furnish to the rating agencies the information the rating agencies require to evaluate the issue and provide their rating. Serve as the City's representative to the rating agencies. 3. Assist the city and the development of investor interest for the purchase of the bonds. 4. Conduct bond sale process. 5. Coordinate with bond counsel the preparation and execution of required documents. 6. Prepare and post the Final Official Statement. 7. Coordinate with the purchaser and the City the closing process and the receipt of bond proceeds by the City. Northland Securities Services January 4, 2013 Page 3 of 4 Post Sale Support: 1. Furnish to the City a complete transcript of the transaction. 2. Assist, as requested by the City, with the investment of bond issue proceeds. Investment Assistance: Should the City desire to invest the proceeds from the debt issuance or any other funds of the City through Northland in its capacity as a broker, Northland shall, at all times, transact such investments as principal. CONTINUING DISCLOSURE At the direction of the City, Northland will assist the City with all aspects of compliance with the Security and Exchange Commission’s Rule 15c2-12 on continuing disclosure. Northland employs a full-time continuing disclosure specialist to collect information and to submit annual disclosure documents on behalf of our clients. We monitor changing regulations and industry practices to ensure that our services stay up to date. COMPENSATION Planning Services: Northland is committed to establishing fair and manageable arrangements for consulting projects billed on an hourly basis. For every project, we will provide the City with a description of work to be performed and a cost of services. We will not bill for costs in excess of the stated amount unless the City agrees to a revised scope of work and budget. We will not surprise the City with unexpected billing. We will not seek compensation for services not under contract. Planning services will be billed monthly at a rate of $160 per hour. Invoices will detail the work performed, requested compensation for the period and show amounts previously billed and amount remaining under the approved budget. Debt Issuance: 1. Fees for debt issuance is based on the par amount of bonds issued and are proposed to be as follows: Par Amount Fee $0 to $500,000 $7,300 $500,001 to $1,000,000 $9,300 $1,000,001 to $2,000,000 $12,800 $2,000,001 to $3,000,000 $15,400 $3,000,001 to $4,000,000 $17,300 $4,000,001 to $5,000,000 $19,800 $5,000,000 and Over $19,800 plus $575/$500,000 in excess of $5 million Northland Securities Services January 4, 2013 Page 4 of 4 2. Fee schedule applies to the aggregate amount of debt issued that day – not on an individual series basis. 3. Revenue Bonds and Advance Refunding Bonds are billed at 1.25 times the above fee schedule. 4. Northland will not bill the City for any out of pocket expenses for debt issuance such as transcript, travel, copying, mail/shipping, and official statement printing. Continuing Disclosure: Fees for Continuing Disclosure services are proposed at $1,000 set up plus $250 per issue. A 50% discount is applied if debt of a like security was issued in the calendar year. Thank you for the opportunity to submit this letter and for the opportunity to provide service to the City of Monticello. We would be happy to answer any questions or concerns regarding our proposal for service to the City. Please contact either Rusty at 612-851-4992 or Tammy at 612- 851-4964. Sincerely, Rusty Fifield Tammy Omdal Director of Public Finance Manager Northland Strategies/Sr. VP From:ToddHagen[mailto:thagen@ehlers-inc.com] Sent:Monday,January07,201311:47AM To:WayneOberg Subject:CityofMonticello,MN-Ehlers&Associates Wayne, Asanotheryearbegins,wewantedtoletyouknowthatEhlers&Associatesappreciatestheopportunity toserveasyourfinancialadvisor. Weoftendonotoperatewithacontractandareretainedonanas-neededbasis.Ehlersiswillingto negotiateafinalfeescheduleaspartofeachassignment,andwearealsoabletoprovidewritten estimatesofcostsforindividualassignments. Themajorityofournon-bondworkisanestimateofanot-to-exceedattheoutsetoftheproject,anda monthlybillbaseduponactualtimespentthereafter.UnlessotherwiseagreedtobytheCityand Ehlers,weproposetoincreaseourfeesfor2013by$5perhourfromouroverallfeeschedule. Ifyouwouldlikeanyfurtherinformationonourbillingratesorothercosts,pleasedonothesitatetocall me. ToddHagen,CIPFA PublicFinanceAdvisor Direct:651.697.8508 Toll-Free:800.552.1171 www.ehlers-inc.com CityCouncilAgenda:01/14/13 1 9.ConsiderationofapprovinganAmendedandRestatedSharedUseAgreementand purchaseagreementbetweenWrightCounty,CityofMonticello,andYMCAof GreaterTwinCitiesforaPhaseIVacquisitionattheBertramChainofLakes RegionalPark (AS) A.REFERENCEANDBACKGROUND: TheCityCouncilapprovedgrantmatchfundingintheamountof$212,000forthe BertramChainofLakesPhaseIVacquisitioninFebruaryof2012andisnowaskedto approvethefirstsetofformalacquisitiondocumentssupportingthePhaseIVacquisition. Specifically,theCityCouncilisaskedtoreviewandapproveapurchaseagreementand AmendedandRestatedSharedUseAgreement. TheCouncilwillbeaskedtoreviewtheFourthAddendumtotheMemorandumof UnderstandingandacompaniondraftGroundLeaseagreementatalaterdate. ThePhaseIVpurchaseincludesthreeparcelstotalingapproximately140landandwater acres.Parcels9and10includealargeportionofBertramLakeanditswestshoreline. Parcel12liestothesouthofBertramLakeandincludestheareatheYMCAcurrently usesforstablingitshorsesduringdaycampoperations. Theacquisitionofthisacreageexpandstheregionalparktoalmost640acres,oroverhalf ofthetotalplannedparkarea.ThePhaseIVacquisitionfundingrequestwillutilize $833,333inpreviouslyawardedgrantfunds. Currently,496acresofpropertyisjointlyownedandoperatedbytheCityandCounty andisfullyaccessibletothepublic.Staffwilltakeasmallamountoftimeduringthe regularmeetingtodescribethetrailsystemandactivitiescurrentlyavailableatthepark. Intermsofthedocumentspresentedforapproval,thepurchaseagreementforthefourth phaseisstraightforward,settingthefinalpurchasepriceforthepropertyandthetermsof acquisition.Thepurchasepriceof$1,241,337isconsistentwiththegrantawardsand County/Citymatchamounts. TheAmendedandRestatedSharedUseAgreementisamutuallybenefittingdocument betweentheYMCAandtheCity/County.Theagreementisacontinuationofthe previouslyapprovedSharedUseagreement,withminorchangestothetermsunder whichtheYMCAisallowedtouseCity/County-ownedfacilitiesandrunitsexisting programsonCity/Countyownedland. WiththePhaseIIIacquisition,theCity/Countyacquiredbuildings(locatedonparcel7B) thattheYMCAutilizesonweekdaysduringtheirdaycampoperations.Inexchangefor accesstothebuildings,theCity/CountygainedpublicboatlaunchaccesstoBertram Lakeontheweekends.TheAmendedandRestatedSharedUseAgreementallowsthe YMCA’suseofthebuildingtocontinuethrough2014,althoughtheCity/Countywill CityCouncilAgenda:01/14/13 2 nowowntheboatlauncharea.ItisanticipatedthattheYMCAwillhaveitsowncamp buildingsconstructedandoperationalby2014. UndertheAmendedandRestatedSharedUseAgreement,theYMCAwillalsocontinue itswatersportsprogram(through203)andhorsecamps(through2015),withthe understandingthatthesetwoactivitieswillsunsetundersubsequentpurchases.The AmendedandRestatedSharedUseAgreementoutlinestheterms,hoursofoperations andliabilityrequirementsforallpartiesforthesespecificuses. TheWrightCountyBoardofCommissionershasalreadyreviewed,approvedandsigned thesetwodocuments. InregardtotheMemorandumofUnderstanding,theFourthAddendumhasbeendrafted andreviewedbyCityandCountystaffandtheBertramChainofLakesnegotiations team,whichincludesMayorHerbstandCouncilmemberPosusta,aswellasCounty CommissionerSawatzkeandformerCommissionerThelen.However,theFourth AddendumreferencesadraftGroundLeasefortheYMCA’sCampManitou,whichis notyetreadyforCouncilreview. AdraftGroundLeasedocumentisneededasacompanionpiecetotheMOUduetothe relocationoftheYMCA’sCampManitoufromParcel12toParcel5onthenorthwest sideofLongLake.TheYMCAwouldliketohavethebasictermsofaGroundLease understoodwiththisacquisition,astheywillnolongerhavetheoptiontolocatethecamp onparcel12andintendtobeginCampManitoucapitalimprovementsnorthofLong Lakein2013.TheGroundLeasehasbeendraftedbytheYMCA,buthasnotyetbeen reviewedbytheBertramLakesnegotiationsteam.Thereviewandcommentofthe negotiationsteam,aswellasthereviewandcommentoftheBertramChainofLakes AdvisoryCouncil,isneededpriortoCityCouncilreviewandapproval. TheCityAttorneyhasreviewedbothdocumentsproposed,ashastheCountyAttorney. Bothfindthetermsandlanguageacceptableaswritten.TheYMCABoardofDirectors hasreviewedthedocumentsandhasfoundthemacceptableasdrafted.TheBertram ChainofLakesAdvisoryCouncilhasalsoreviewedthedocumentsindetailand recommendstheirapprovalasdrafted. AclosingforthePhaseIVacquisitionwillbescheduledoncethetermsoftheGround Leasedraftbeendecided,pendingfinalCouncilandCountyapprovalsonthatdocument andtheFourthAddendumtotheMOU. A1.BudgetImpact:Financingofthegrantmatchforthispurchasewasapproved underseparateCouncilaction.FundingistobeallocatedfromthePark/Pathway DedicationfundandtheConsolidatedBondFund.TheCouncilstipulatedthat anyuseofConsolidatedBondFundsistoberepaidthroughfuturepark dedicationfees. CityCouncilAgenda:01/14/13 3 A2.StaffWorkloadImpact:Staffworkloadimpacthasincludedthereviewofthe addendumandpurchaseagreement,estimatedat5hours,includingattorneytime. Anadditional1-2hoursisanticipatedforclosingarrangements. Ifauthorized,itisalsoanticipatedthattheParksDepartmentwillcontinueto assistWrightCountywithre-signingthepropertylineandon-sitemaintenance work.Atthepresenttime,themaintenanceworkincludesactivitiestoallowfor basicaccessanduseoftheexistingtrails,launch,picnicandparkingareas. B.ALTERNATIVEACTIONS: 1.MotiontoapproveanAmendedandRestatedSharedUseAgreementand purchaseagreementbetweenWrightCounty,CityofMonticello,andYMCAof GreaterTwinCitiesforaPhaseIVacquisitionattheBertramChainofLakes RegionalPark. 2.MotiontodenyapprovaloftheAmendedandRestatedSharedUseAgreement andpurchaseagreementbetweenWrightCounty,CityofMonticello,andYMCA ofGreaterTwinCitiesforaPhaseIVacquisitionattheBertramChainofLakes RegionalPark. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovalofthepurchaseagreementandAmendedandRestated SharedUseagreementasdrafted.Thedocumentsreflectthetermsandconditionsagreed tounderpreviousnegotiations.TheBertramChainofLakesnegotiationsteam,which includesMayorHerbstandCouncilmemberPosusta,aswellasCountyCommissioner SawatzkeandformerCommissionerThelen,havereviewedandcommentedonthese documents.Theirrecommendationshavebeenincorporatedherein. ContinuingtoacquirepropertyatBertramLakesisconsistentwiththestatedgoalsinthe 2008ComprehensivePlan,theadoptedPark&PathwayPlan,andtherecentlyadopted CapitalImprovementPlan. TheauthorizationisalsoconsistentwithCouncil’spreviousactionsrelatedtothematch ofgrantfunds. D.SUPPORTINGDATA: ExhibitA:PurchaseAgreement,PhaseIVAcquisition ExhibitB:AmendedandRestatedSharedUseAgreement ExhibitC:BertramChainofLakesParcelAcquisition&UseMap ExhibitD:BertramChainofLakesFundingTable O t t e r C r e e k Forestry Project Concession Stand Big Woods Reclamation Project AreaPrimitive Back Pack Camping (3 Sites) Scenic Overlook Connection to City Trail Connection to Residential Trail Long Bertram Mud Wright County GIS Office of the County Surveyor September, 2012 Recreation Site Plan Bertram Chain of Lakes Acquisition Phase VI Item #6 01,400700 Feet Legend Future Facilities Owned byOwned by City of MonticelloCity of Monticello RuralRural ResidentialResidential ResidentialResidential Agricultural/Agricultural/ CommercialCommercial ResidentialResidential Boat Access Camping Fishing Pier Camp Ground Parking Lot Trail Day Use AgriculturalAgricultural AgriculturalAgricultural Wright County Parks Department Created for: Park Office Rental Chalet Beach Amphitheater Park Road Trail Canoe Access City of Monticello Proposed Boundary Existing (496 Acres) (324.55 Acres) Phase VII (124.13 Acres) Phase VI (62.15 Acres) Phase IV Phase Parcels Acres CityShare ParkDedication OtherSources CountyShare StateShare StateSource LegacyFunding PhaseI 5A,6,11 319 $1,200,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 LCCMR/MetroGreenways PhaseII 5B 51.4 $274,814.00 $274,814.00 $274,814.00 $549,628.00 DNRMetroGreenways PhaseIII 7A 126 $599,263.00 $424,306.29 $174,956.71 $599,263.00 $1,076,974.00 DNRNon-MetroRegional/Legacy $476,000.00 PhaseIV 9,10,12 140 $204,000.00 $0.00 $204,000.00 $204,000.00 $833,333.00 DNRNon-MetroRegional/Legacy $500,000.00 PhaseV 1 40.17 $317,268.50 $0.00 $317,268.50 $317,268.50 $369,713.00 DNROutdoorRecreation $0.00 PhaseVI 8B,7B,5C PhaseVII 3,4B PhaseVIII 8A,4A,2 TOTALSTODATE 676.57 $2,595,345.50 $1,899,120.29 $696,225.21 $2,595,345.50 $4,029,648.00 $976,000.00 TOBEDETERMINEDBASEDONGRANTAWARDS City CouncilAgenda:1/14/13 1 10.ConsiderationofadoptingResolution#2013-002acceptingbidsandawarding contractforpurchasingScrewPressforPhase1ofWasteWaterTreatmentFacility BiosolidsDewatering,EnergyEfficiency,HeadworksandSiteImprovements,City Project#12C003 (BW) A.REFERENCEANDBACKGROUND: CouncilisrequestedtoadoptResolution#2013-002acceptingbidsforpurchasingone screwpressforPhase1oftheWasteWaterTreatmentFacilityBiosolidsDewatering, EnergyEfficiency,HeadworksandSiteImprovements,CityProject#12C003.Twobids werereceivedandwereopenedonJanuary8,2013.HuberTechnology,represented locallybyEngineeringAmericaofOakdale,Minnesota,submittedthelowbidinthe amountof$288,500,whichappliedtoboththebasebidandthealternatebidwhich includesanadditionalsixmonthwarrantyperiod.Theengineer’sestimatewas$398,000 resultinginthebidsbeingapproximately28%belowwhatwasanticipated. Asummaryofthebidsreceivedisattached.Adetailedtabulationofallthebidamounts isalsoattached,asisaletterofrecommendationfromWSBandAssociates. ProjectBackground OnApril23rd CouncilauthorizedaFeasibilityReportforCityProjectNo.12C003to considerimprovementstotheWasteWaterTreatmentFacility(WWTF)addressing pendingbiosolidsmanagementissues,improvingoperatingefficiencies,extendingthe lifeofdisposableequipment,improvingthesafetyofthesystem,andothernecessary maintenanceitems.TheFeasibilityReportwascompletedandacceptedbyCouncilon October8,2012. TheFeasibilityReportproposedbiddingandconstructingtheimprovementsintwo phasestoallowthegreatestflexibilityinmanagingtheCity’sbiosolidswhileallowing thebiosolidsfarmpropertytobeusedforotherpurposes,ifdesired.TheFeasibility Reportidentifiedtheneedtopre-purchasepiecesofequipmentknowntohavelonglead timesbetweenthetimestheyareorderedanddeliveredinordertoallowthePhase1 improvementstobeoperationalbyNovember1,2013.ThePhase2improvementscould thenbecompletedcloselybehindthePhase1improvementsinhopesthatthecontractor completingthephase1improvementswouldalsobidthephase2improvementssince theirequipmentandlaborisalreadyonsite,therebypotentiallyreducingtheirbid. Phase1improvementsincludebiosolidsdewateringandenergyefficiencyimprovements, whicharethemostcriticalimprovements.Thisisbecausethedewateringimprovements willallowtheCitytodewaterourclassBbiosolidstoa16%orgreatersolidscontent, allowingtheCitytoeitherlandfillourclassBbiosolids,partnerwitharegionalbiosolids dryingfacilitytodrythemtoaclassAproduct,orapplythemonthebiosolidsfields usinganewapplicationprocess.ThiswillthenallowtheCitytosellorusethebiosolids farmpropertyforotherpurposes,ortocontinuefarmingit.Thecontinueduseofthe farmwillrequireadditionalinvestigationandisnotintendedtobetheoptionselected. City CouncilAgenda:1/14/13 2 Andthesoonertheenergyefficiencyimprovementsarecompleted,thegreaterthereturn ontheinvestmentwillbeduetotheenergysavingsrealizedovertime. Phase2improvementsincluderelocatingtheheadworksfacility,constructingalarger influentwet-well,andcompletingmiscellaneoussiteimprovements.Whilethese improvementsarenotconsideredtobeascriticalatthistime,additionalcostsavingswill berealizedwiththeseimprovements,plustheywillbenefittheoveralloperationsand safetyoftheplant,itsstaff,andnearbyresidents. OnDecember10th Councilauthorizedadvertisingforbidstopurchaseabiosolids dewateringscrewpress.Bidadvertisementsweresubsequentlypublishedinthe MonticelloTimes,FinanceandCommerce,andontheCity’swebsite.Bidpackages werealsodirectlysubmittedtotwo(2)knownsuppliersofsuchequipment,bothof whomhadpreviouslytestedtheirscrewpresstechnologiesatourWWTFtoensurethey coulddewaterourwastesludgetoaminimumof16%solidsperourrequirements. CouncilgavepreliminaryapprovaltofinancetheimprovementsusingG.O.revenue bonds.OnSeptember24,2012,Councilpassedaresolutionstatingitsintenttoseek reimbursementforallimprovementcostsfrombondproceeds.Atthistime,other potentialfundingoptionsarelimitedbecauseoftheircommitmenttodebtserviceon priorbonds.AreviewofthecurrentsewerrateshasdeterminedthatthePhase1 improvementscanbefundedatourcurrentrates.However,thePhase2improvements mayrequireaslightrateincreasetoaccommodatetheestimatedbondpaymentsforthese improvements.AfullraterecommendationwillbeprovidedtotheCityCouncilatan upcomingmeeting. ThePhase1improvementsarestillproposedtobeoperationalbyNovember1,2013, assumingidentifieddeadlinescanbemetthroughoutthedesignandconstructionprocess, whichincludesCouncilauthorizationthiseveningtopurchasethescrewpressfrom HuberTechnologiesduetothetimeittakestomanufactureanddeliverthepress. StaffanticipatesrequestingCityCouncilacceptanceoffinalPlansandSpecificationsand authorizationtobidthePhase1improvementsinFebruary. A1.BudgetImpact:Thelowbidforpurchasingabiosolidsdewateringscrewpress cameinat$288,500.Thebiddocumentsoutlinethefollowingpaymentterms: 10%@submittalofpurchaseorder=$28,850 30%@approvalofshopdrawings=$86,550 30%@deliverytoprojectsite=$86,550 30%@finalsystemacceptance=$86,550 Total=$288,500 A2.StaffWorkloadImpact:Staffimpactsrelatedtothisitemwillbeminimaland willincludeexecutingthecontract,submittingthepurchaseorder,assistingwith shopdrawingreviewsasneeded,andacceptingthepressupondelivery. City CouncilAgenda:1/14/13 3 B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2013-002acceptingbidsandawardingacontractfor thealternatebidfromHuberTechnology,Inc.forPhase1oftheWasteWater TreatmentFacilityBiosolidsDewatering,EnergyEfficiency,HeadworksandSite Improvements,CityProject#12C003. 2.MotiontodenyadoptingResolution#2013-002atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1tomeetthedesiredconstruction completiondeadlineforthePhase1improvementsofNovember2013,andtoreceivean additionalsixmonthwarrantyperiod. D.SUPPORTINGDATA: Resolution#2013-002 LetterofRecommendation BidSummary&Tabulation CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2013-002 ACCEPTINGBIDSANDAWARDINGCONTRACTFOR PURCHASINGASCREWPRESSFORPHASE1OF WASTEWATERTREATMENTFACILITYBIOSOLIDSDEWATERING, ENERGYEFFICIENCY,HEADWORKSANDSITEIMPROVEMENTS CITYPROJECTNO.12C003 WHEREAS,pursuanttoanadvertisementforbidsforpurchasingascrewpressforthePhase1 improvementsoftheWasteWaterTreatmentFacilityBiosolidsDewatering,EnergyEfficiency, HeadworksandSiteImprovementsproject,bidswerereceived,opened,andtabulated,andthe followingbidswerefoundtocomplywiththeadvertisementforbids: CONTRACTORBASEBIDALTERNATE BID HOURLY RATE TRIP EXPENSES HuberTechnology,Inc.$288,500.00$288,500.00$125.00$3,800.00 FKCCompany,Ltd.$361,456.00$361,456.00$125.00$2,000.00 Engineer’sEstimate$398,000.00$398,000.00N/AN/A WHEREAS,thebidofHuberTechnology,Inc.,representedlocallybyEngineeringAmericaof Oakdale,Minnesota,intheamountof$288,500.00forboththebasebidandthealternatebid, whichincludesanadditionalsixmonthwarrantyperiod,forpurchasingsaidimprovementsin accordancewiththeapprovedplansandspecificationsandadvertisementforbids,isthelowest responsiblebidderandshallbeandherebyisaccepted;and, WHEREAS,thepurchaseofsuchequipmentinadvanceofbiddingtheremainderofthePhase1 improvementsisrequiredtoallowtheimprovementstobecompletedbyNovember2013. NOWTHEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHE CITYOFMONTICELLO: 1.TheMayorandCityAdministratorareherebyauthorizedanddirectedtoenterintoa contractwithsaidbidderfortheconstructionofsaidimprovementsforandonbehalfof theCityofMonticello. 2.TheCityAdministratorisherebyauthorizedanddirectedtoreturnforthwithtoall biddersthedepositsmadewiththeirbids,exceptthatthedepositofthesuccessfulbidder andthenextlowestbiddershallberetaineduntilacontracthasbeenexecuted. ADOPTEDBY theMonticelloCityCouncilthis14th dayofJanuary,2013. CITYOFMONTICELLO _____________________________ ClintHerbst,Mayor ATTEST: ________________________________________ JeffO’Neill,CityAdministrator engineering planning environmental  construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 St. Cloud  Minneapolis  St. Paul Equal Opportunity Employer wsbeng.com K:\01494-650\Admin\Construction Admin\Screw Press\LTR RECMMDTN-hmcc-010913-signed.doc January 9, 2013 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Sludge Dewatering Screw Press Procurement Monticello WWTF City of Monticello Project No. 12C003 WSB Project No. 1494-650 Dear Mayor and Council Members: Bids were received for the above-referenced piece of equipment on Tuesday, January 8, 2013, and were opened and read aloud. Two bids were received. The bids were checked for accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Huber Technology, Inc., who is represented locally by Engineering America, Oakdale, Minnesota, in the amount of $288,500 for the Base Bid, and the same amount for the Alternate Bid. The Engineer’s Estimate was $398,000. The bid proposals consisted of the following: BASE BID – Furnish and deliver the screw press with an 18-month warranty. ALTERNATE BID – Furnish and deliver the screw press with a 24-month warranty. We recommend that the City Council consider these bids and award a contract for the Alternate Bid in the amount of $288,500, which is the same amount as the Base Bid, but includes an additional six months of warranty. Sincerely, WSB & Associates, Inc. Thomas A. Roushar, PE Project Manager Enclosures cc: Matt Fritze, Engineering America srb PR O J E C T : Sl u d ge D e w a t e r i n g S c r e w P r e s s P r o c u r e m e n t Ci t y P r o jec t N o . 1 2 C 0 0 3 OW N E R : C i t y o f M o n t i c e l l o , M N WS B P R O J E C T N O (S).: 1 4 9 4 - 6 5 Bi d s O p e n e d : T u e s d a y, J a n u a r y 8 , 2 0 1 3 a t 2 : 0 0 p . m . N/ A X X $3 9 8 , 0 0 0 . 0 0 $ 2 8 8 , 5 0 0 . 0 0 $ 3 6 1 , 4 5 6 . 0 0 $3 9 8 , 0 0 0 . 0 0 $ 2 8 8 , 5 0 0 . 0 0 $ 3 6 1 , 4 5 6 . 0 0 N/ A $ 1 2 5 . 0 0 $ 1 2 5 . 0 0 N/ A $ 3 , 8 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 DE N O T E S C O R R E C T E D F I G U R E Mo n t i c e l l o W a s t e w a t e r T r e a t m e n t F a c i l i t y Ex p e n s e s Th o m a s A . R o u s h a r , P E , P r o j e c t M a n a g e r BI D T A B U L A T I O N I h e r e b y c e r t i f y t h a t t h i s i s a t r u e a n d c o r r e c t t a b u l a t i o n o f t h e b i d s a s r e c e i v e d o n J a n u a r y 8 , 2 0 1 3 . En g i n e e r ' s E s t i m a t e Hu b e r T e c h n o l o g y , In c . FKC Bi d S e c u r i t y ( 5 % ) Ba s e B i d : F u r n i s h a n d D e l i v e r S c r e w P r e s s w / 1 8 - m o n t h w a r r a n t y Al t e r n a t e B i d : F u r n i s h a n d D e l i v e r S c r e w P r e s s w / 2 4 - m o n t h w a r r a n t y Ho u r l y R a t e K: \ 0 1 4 9 4 - 6 5 0 \ A d m i n \ C o n s t r u c t i o n A d mi n \ S c r e w P r e s s \ 1 4 9 4 - 6 5 B i d T a b - 0 1 0 8 1 3 CityCouncilAgenda:01/14/13 1 11.Considerationofacceptingquotesandapprovingpurchaseoftelevisionsforthe MCCFitnessArea (KB) A.REFERENCEANDBACKGROUND: TheCouncilisbeingaskedtoapprovethepurchaseoftelevisionsandmounting hardwareforthefitnesscenterexpansionarea. Asapartofthebudgetfor2013,$20,000hasbeenidentifiedforthepurchaseof televisions,mountinghardware,anddevicestoallowfitnesscenteruserstohearthe televisionusingsometypeofreceiver.Atthistime,weareonlyreadytopurchasethe televisionsandmountinghardware.We’dliketohavemoretimetoresearchaneffective systemthatallowsuserstolistentothetelevisions. Staffhasbeenworkingwiththelocalretailerstofindtelevisionsthatwillworkwellin thisapplication.Throughourresearch,wewereprovidedrecommendedbrands,screen size,screenstyle,andotherinformationthatwillensureagoodpictureforthe17hours perdayor111hoursperweekthattheywillrun.Thespecificationsthatwe’reusingto purchasethetelevisionswillallowustofullyenjoytheHighDefinitionsignalthatwill beprovidedbyFiberNetMonticelloandshouldbereliableforthenumberofhourswe needtohavethetelevisionsrunning.Itwasrecommendedthatwechoosefromoneof thesethreebrands;theyareinrecommendedorder1)Samsung,2)LGand3)Phillips. Wearelookingforspecificationsincluding1080P,120mh,LEDandhighdefinition. Thesearetheparametersweusedinourresearch. Weplanonpurchasingeight(8)televisionsandthemountinghardwareforeach.The expansionareaiswheremostofthecardioequipmentistobelocated.Thisisalongand thinareasoweenvisiontwotelevisionsapproximatelyevery20to25feetalongthe space.IwasoriginallyworkingwithTargettogetsomepreferentialpricing,but unfortunately,theyarenotcarryingthespecifiedtelevisionsintheirstoretomeetour requirements.SoIhavegoneon-linetoseewhatavailablepricingis: RETAILERSAMSUNGLGPHILLIPS Target$999.99 $899.99 N/A WalMart$1,398.00 $848.00 N/A BestBuy$999.99 $699.99 N/A Themountinghardwarethatwillallowfullextensionfromthewalloverthefitnessarea is$200pertelevision.Thetotalcostwouldrangefromahighof$9,600plustaxdownto $7,200plustax.Thiswilldependonthepricingonthedaythatweareabletopurchase. Iamworkingwithacompanywhoisconsideringdonatingthemoneynecessarytocover someorallofcostforthetelevisionsforthecommunitycenter.Atthistime,Idonot haveadefinitiveansweriftheywillorwillnotbeabletodonate. CityCouncilAgenda:01/14/13 2 A1.BudgetImpact:The2013budgetdoesidentify$20,000tobeusedfor televisionsandaudioequipmentforthetelevisions.Wehopetouselessthanhalf forthepurchaseofthetelevisions.Wehavenoinformationyetonthecostofthe audiotechnology. A2.StaffWorkloadImpact:Wewillusecommunitycenterstafftomountthe televisions.OurcabletelevisionproviderwillbeFiberNetMonticello. B.ALTERNATIVEACTIONS: 1.Motiontoacceptquotesandapprovepurchaseofeighttelevisionsfromthe retailerprovidingthebestpriceforthespecifiedproductplusinstallationof equipmentintheMCCFitnessAreaatatotalamountnottoexceed$10,000 beforesalestax. 2.Motiontodenypurchaseoftelevisionsforthefitnessareaatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1topurchasetelevisionsforthefitnessarea. Televisionsareakeycomponentinanycardioarea.TheMCCAdvisoryBoardis recommendingthepurchaseofanadequatenumberoftelevisions. D.SUPPORTINGDATA: None