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Parks Commission Agenda Packet 06-25-1998 . Members: AGENDA REGULAR MEETING - PARKS COMMISSION Thursday, June 25,1998 - 4:30 p.m. Chairman Larry Nolan, Fran Fair, Earl Smith Rick Traver, Jennifer Fearing 1. Call meeting to order. 2. Consideration of approving minutes for the meeting on May 21, 1998. 3. Add items. 4. Citizens requests. A. Update on Girl Scout Troop #180 tree'planting project 5. Discussion on Prairie Creek Park. A. Update on meeting with Jean Emmonds 6. 7. . 8. 9. 10. 11. . Discussion on Planning items. Discussion on Park Maintenance items. Discussion on 1998 budget items. Discussion on tour of parks before 1999 budget. Added items. Adjourn. . . . AGENDA REGULAR MEETING - PARKS COMMISSION Thursday, May 21, 1998 ~ 4:30 p.m. Members Present: Staff Present: Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Jennifer Fearing Jeff O'Neill, Greg Engles, John Simola, Wanda Kraemer 1. Call meeting to order. The meeting was called to order by Chairman Larry Nolan. 2. Introduction of Greg Engle. Park Maintenance Superintendent. The Parks Commission welcomed Greg Eagle, Park Maintenance Superintendent. 3. Consideration of approving the minutes for the meeting on April 16. 1998. After a spelling correction, RICK TRA VER MADE A MOTION TO APPROVE THE MINUTES OF THE MARCH 19, 1998 PARKS COMMISSION MEETING. SECONDED BY JENNIFER FEARING. Motion passed unanimously. 4. Add items. There were no items added. 4A. Citizens request - Girl Scout Troop #180 Jill Yandell and Melissa Pederson, representatives for Girl Scout Troop #180 and seniors at Monticello High School, reported to the Commissioners that they were working on their Gold A ward and were proposing a tree planting project along the pathway east of the High School to the Bondhus property. They were planning on about fifteen to twenty trees and two benches. John Simola, Public Works Director, stated there is a possibility of County Road 75 being widened in the next few years so this would not be the ideal location for their project because the trees would be disturbed during construction. Simola suggested the Girl Scouts meet with Greg Eagle., Park Maintenance Superintendent. FRAN FAIR MADE A MOTION FOR THE PARK SUPERINTENDENT TO WORK WITH THE GIRL SCOUT TROOP #180 ON A LOCATION FOR THEIR PROJECT. SECONDED BY RICK TRAVER. Motion passed unanimously. 5. Discussion and review of Comprehensive Park Plan. ~ Steve Grittman The Commissions were pleased with the final report. Jeff O'Neill, Deputy City Page 1 . . . Parks Commission Minutes - 5/21/98 Administrator, suggested the plan should include comments to the information on fields and facilities at the High School. FRAN FAIR MADE A MOTION TO ACCEPT THE PLAN WITH THE ADDED COMMENTS. SECONDED BY JENNIFER FEARING. Motion passed unanimously. 6. Discussion on planning items.- Jeff O'Neill A. Wildwood Ridge park development. Jeff O'Neill, Deputy City Administratpr, explained the layout of the Wildwood Ridge development is not the standard- design due to the contours of the land and desire to save as many trees as possible. O'Neill stated the developers are very interested in preserving trees and would like to dedicate an area that would not be considered part of the park dedication fee but as a conservation area to the City. John Simola, Public Works Director, inquired what the maintenance obligations would be for the public works department for the conservation area. O'Neill stated that there would be no maintenance required in the conservation area because this area will be left in the natural state. The park area will be the area around the water tower and has been targeted by the Parks Commission in their long range plan as an area to preserve as a park because of the unique view. B. Gold Nu~get park development Jeff O'Neill, Deputy City Administrator, reported on the Gold Nugget Development. O'Neill explained the development will be a mix of single family, town homes, and commercial uses. There will be a lighted pathway system all through the area with 100 to 400 feet of green space around the pathway. The Commissioners discussed and made suggestions for a large park area and also recommended a smaller playground area next to the multi-family dwellings. O'Neill would add their comments to future reports to'the Planning Commission and City Council. c. Mike Cyr - Park dedication Jeff O'Neill, Deputy City Administrator, introduced Mike Cyr, the developer and reported on the Front Porch Development. O'Neill inquired if the Parks Commission would require a park dedication fee. O'Neill stated that this had not been done in the past on land that was already developed. The Commissioners discussed creating a policy that would address fees for replatting in the older sections of Monticello in the future. Page 2 . . . Parks Commission Minutes - 5/21/98 EARL SMITH MADE A MOTION TO WAIVE THE PARK DEDICATION FEE BECAUSE IT HAD NOT BEEN THE POLICY IN THE PAST TO CHARGE PARK FEES ON ALREADY DEVELOPED PROPERTY, HOWEVER THIS SHOULD BE REVIEWED IN THE NEAR FUTURE. SECONDED BY RICK TRAVER. Motion passed unanimously. D. Darryl Tindle - would like to deed land to city for Hillside Park Jeff O'Neill, Deputy City Administrator, reported that Darryl Tindle has requested a simple lot division on existing Lot 14, Hillcrest Second Addition. In addition, Mr. Tindle had approximately 60' x 104' that he would like to deed to the City for park land. This would be added to Hillside Park. 7. Discussion on budget items for this year - John Simola A. Klein Farms Park Improvements - John Simola, Public Works Director, reported the Lions were in favor of the concept plan on file at City Hall. Greg Eagle, Park Maintenance Superintendent, would be meeting with Mike Lundquist, President of the Lions, to discuss the plan and the Lions involvement. B. Pathway/along river - John Simola, Public Works Director, described an alternative pathway plan from Mississippi Drive to Hart Blvd. by crossing the Waste Water Treatment Plant land. C. Freeway Fields - John Simola, Public Works Director, reported the parking lot and shelter would be completed this year. Simola added he was working with the Park Maintenance Superintendent on a design for the shelter. The Commissioners discussed the design as being important because the shelter will be seen from the freeway. 8. Discussion on work completed in the Prairie Creek Addition park - John Simola This items was not discussed and will be on the June agenda. 9. Discussion on park maintenance agenda items each meetin!l. - Greg Engle This items was not discussed and will be on the June agenda. 10. Discussion on community activities - Wanda Kraemer A. Walk and Ro1l3-on-3 basketball tournament. Wanda Kraemer, Administrative Assistant, reported that the basketball tournament for Walk and Roll was scheduled and the registration had been going Page 3 . . . Parks Commission Minutes - 5/21/98 well. The Parks Commission and Community Education would be handling this event together on Saturday. Kraemer asked for volunteers to help with the Park Commission's site on Saturday from 10 a.m. to noon. B. Take-a-break This item was not discussed due to the time schedule. II. Discussion on time schedule for Bridge Park. Jeff O'Neill, Deputy City Administrator, reported on the cost estimates for Bridge Park and provided the Parks Commission with the ~ouncil agenda item for this project. The agenda item listed a phasing plan which could include moving the sanitary sewer location, adding a generator, completing Walnut Street, and adding an observation deck. After discussion the Commissioners decided because ofthe $75,000 cost of the observation deck it could be removed from this years request, researched more, and included in next year's budget. They also discussed and strongly recommended demolition of the block building. EARL SMITH MADE A MOTION TO ACCEPT THE FOLLOWING ITEMS TO INCLUDE IN THE FIRST PHASE: COMPLETE THE WALNUT STREET CONNECTION, MOVE THE LOCATION OF THE LIFT STATION, TERRACE THE WALLS OF THE HWY 25 BRIDGE, REMOVE THE BOULDERS IN THE MIDDLE OF THE PARK, AND DEMO THE BLOCK BUILDING. SECONDED BY FRAN FAIR. Motion passed unanimously. 12. Added items. There were no added items 13. Adiourn. A MOTION TO ADJOURN WAS MADE BY EARL SMITH. SECONDED BY FRAN F AIR. Motion passed unanimously. Page 4 09115197 . Capital Improvement Items Montic~o Trail and Park . Funding Sources IP,'\RKlGENERAl {ACTIVITY Ivr IFive year ISTEA I Street I Pathway Park Budget Const Cost Budaet Maint fund 1997 1B98 1999 2000 1 Adopt A Park Seed Money for Community Park 1988 $20,000 $5,000 $5,000 $5,000 2 RiverlBridae Parks River Park Enhancements - MCP implmnt 1997 $120,000 $60,000 $20,000 $20,000 3 Play structure maint. Safety and ADA improvemerts to existing 1997 $170,000 $10,000 $40,000 $40,000 $40,000 Includes paving of 4th street park 4 Pathway River Walk - Connect Ellison to Miss Dr 1997 $75,000 $15,000 $30,000 $15,000 $15,000 5iMaintenance Improved Weed. Contract sDravina 1997 $25,000 $5,000 $5,000 $5,000 $5,000 6 Meadow Oak Outlot A IParkina 101 1998 $26,000 $13,000 $13,000 7 Meadow Oak Park Basketball Court near play structures 1997 $2,000 $2,000 8 I Pathway maint Snow Removal Eauip. Pathway/Other 1997 $65,000 $32,500 $32,500 9 Meadow Oak Outlot A . StorageIConcession building 1997 $12,000 $12,000 10 Community Celebrations Mise Funds for Community Gatherinasfcelbr 1998 $20,000 $5,000 $5,000 $5,000 11 Cardinal Hills Tot Lot Plavstructurelarading landscaoina 1998 $20,000 $20,000 121NSP Ball field Three new fields at the existing park 1998 $75,000 $75,000 13 Prairie Creek Park General development expenses 1998 $3,500 $3,500 14 Park Land Acauisition FuncjPurchase portion Emmerich South 20Acres 1998 $90,000 $30,000 $30,000 15 Klein Farms Park Pioneer Park 1998 $52,000 $12,000 $40,000 16 Pathway Meadow Oaks to the Middle School 1999 $30,000 $20,000 $10,000 171 Pathway River Road Plaza to Middle School 1999 $60,000 $35,000 $10,000 $15,000 18 River Mill Park PlaygroundlBall Fields and oarkina 1999 $80,000 $80,000 Total I $55,000 I $67,500 I $32,500 I $84,000 I $281,5001 $215,0001 $105,000 1