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City Council Agenda Packet 01-26-2015AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,January26,2015–7p.m. MississippiRoom,MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta 1.CalltoOrderandPledgeofAllegiance 2.ApprovalofMinutes–January12,2015RegularMeeting 3.Considerationofaddingitemstotheagenda 4A.Citizencomments,publicserviceannouncements,andupdates 1)CitizenComments: 2)PublicServiceAnnouncements: a)WinterBlockPartyandSnowSculptureContest(2/21) b)CityTreeSales(ends2/27) 3)Updates: a)DMV b)LiquorStore c)Block34 4B.CouncilLiaisonUpdates 1)BrianStumpf(IEDC,MCC,FAB,MOAA,MFRA,BCOL,TAC,Personnel) 2)CharlotteGabler(PC,FAB,Library,M-BLTransp,Personnel) 3)LloydHilgart(EDA,IEDC,TAC,TSAC) 4)TomPerrrault(EDA,PAC,MOAA,M-BLTransp,WWTF,Emerg,Safety) 5)GlenPosusta(Parks,BCOL,CommEd,TSAC) 5.ConsentAgenda: A.ConsiderationofapprovingpaymentofbillsforJanuary26th B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments C.ConsiderationofadoptingResolution#2015-003approvingacontributionfrom AllElementstosponsorthe2015Blazin’ThruBertram/PhillipLaVallee MemorialRun D.ConsiderationofadoptingOrdinanceNo.608amendingtheMonticelloCity Code,Title1,Section6–Personnel E.ConsiderationofadoptingOrdinanceNo.607amendingtheMonticelloCity Code,Title2,Chapter1–PlanningCommission,andadoptSummaryOrdinance No.607Aforpublication F.Considerationofapprovingthe2015WrightCountyAnnualHighway Maintenanceagreement G.ConsiderationofapprovingamendmentstoMonticelloCityCode,Title3, Chapter16–RentalHousingLicensing H.ConsiderationofapprovingAmendmentNo.3totheRecreationAgreement betweentheschooldistrict,thehockeyassociationandtheCityofMonticello I.ConsiderationofauthorizingstafftoexecuteacontractwithGoldenWest Technologies,Inc.toprovideafter-hoursTechSupportforFiberNet J.ConsiderationofadoptingInterimOrdinanceNo.609regulatingtemporary signageandadoptSummaryOrdinanceNo.609Aforpublication K.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbySwanRiverMontessoriSchoolPTO 6.Considerationofitemsremovedfromtheconsentagendafordiscussion 7.RegularAgenda: A.ConsiderationofadoptingResolution#2015-004denyingtheJanuary12th,2015 appealoftheadministrativedecisionasrelatedtoapplicationofMonticello ZoningOrdinance,Chapter4,Section2–TreeProtection B.ConsiderationofadoptingResolution#2015-006acceptingthefeasibilityreport andcallingforapublichearingforSchoolBoulevardImprovements,CityProject No.14C003 C.ConsiderationofadoptingResolution#2015-007acceptingthefeasibilityreport andcallingforapublichearingforFallonAvenueand85th StreetImprovements, CityProjectNo.14C003 D.ConsiderationofappointingDarylGillesasMonticelloFireChiefas recommendedbyFireDepartmentpersonnelandappointinghimasa representativetotheFireReliefBoardofTrustees E.ConsiderationofapprovingmembershipintheMNPublicBroadbandAlliance andauthorizinga2015budgetof$7800 8.Addeditems 9.Adjournment City Council Minutes – January 12, 2015 1 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, January 12, 2015 – 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Oath of Office: City Administrator Jeff O’Neill administered the oaths of office to newly elected Council Member Charlotte Gabler and Mayor Brian Stumpf. 1. Call to Order and Pledge of Allegiance Mayor Stumpf called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes – December 8, 2014 Special Meeting (eval) TOM PERRAULT MOVED TO ACCEPT THE DECEMBER 8, 2014 SPECIAL MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 3-0. (Charlotte Gabler and Lloyd Hilgart did not vote.) 2B. Approval of Minutes – December 8, 2014 Special Meeting (budget) LLOYD HILGART MOVED TO ACCEPT THE DECEMBER 8, 2014 SPECIAL BUDGET MEETING AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 2C. Approval of Minutes – December 8, 2014 Regular Meeting LLOYD HILGART MOVED TO ACCEPT THE DECEMBER 8, 2014 REGULAR MEETING AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 2D. Approval of Minutes – December 22, 2014 Special Meeting TOM PERRAULT MOVED TO APPROVE THE DECEMBER 22, 2014 SPECIAL MEETING AS PRESENTED. GLEN POSUSTA SECONDED THE MOTION AND REMINDED STAFF TO FOLLOW UP WITH ANSWERS TO QUESTIONS ON THE BILLS. MOTION CARRIED 5-0. 3. Consideration of adding items to the agenda  Council Updates (Brian Stumpf) City Council Minutes – January 12, 2015 2 4. Citizen comments, public service announcements, and updates A. Citizen Comments: None B. Public Service Announcements: 1) Planning Commission vacancy – Angela Schumann announced that the city is accepting applications for an opening on the Planning Commission created by the resignation of Charlotte Gabler, who is serving on Council. This is a 3-year term and candidates must be city residents; go to the city website for an application. C. Updates: 1) FiberNet upgrade - Rachel Leonard talked about the recent upgrade to the system which resulted in a more stable platform. Next step is an upgrade in the switch from a C7 platform to an E7 platform. The first section of the city has been transitioned today (January 12th) and everything went according to plan. This area will be monitored for two weeks before the next step is undertaken. Rachel Leonard also reported that some of the cable television packages will see price increases; this is the first rate increase in several years. The notice has gone out with the January bills. 2) AV System upgrade - Bill Bruce from Sherburne Wright Cable Commission (SWCC) updated Council on the new upgrade to an HD platform. He gave a brief explanation of the function of the SWCC in providing AV systems for the ten member cities, including Monticello. The commission approved utilizing franchise fees to make the HD upgrade. Bill invited staff to take a look at the new equipment in the AV Room. The next step will be an upgrade to the audio system. Bill also announced that the commission is busy taping various high school games including several at Monticello which will be published on Channel 19 TV. Bill also thanked Cathy Shuman for her years of service on the Cable Commission as a representative from Monticello. 5. Consent Agenda: A. Consideration of approving payment of bills for January 12th. Recommendation: Approve bill and purchase card registers for a total amount of $805,292.64. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify the new hires and terminations for Parks, MCC, and FiberNet. C. Consideration of adopting Resolution #2015-001 appointing directors to the Sherburne Wright Cable Commission. Recommendation: Adopt Resolution #2015-001 appointing Jeff O’Neill as director and Kitty Baltos as alternate director to represent the City on the Sherburne Wright Cable Commission. City Council Minutes – January 12, 2015 3 D. Consideration of approving an application for a temporary charitable gambling permit for a raffle conducted by the Monticello Chamber of Commerce for Frostbite Days on January 10th, 2015. Recommendation: Approve an application for a temporary charitable gambling permit for the Monticello Chamber to conduct a raffle for Frostbite Days on Saturday, January 10, 2015. E. Consideration of approving a contract with the Wright County Assessor’s Office for 2016-2017 assessing services. Recommendation: Approve a contract with the Wright County Assessor’s Office for assessing services from January 2, 2015 to June 30, 2017 at the rates proposed including a fee of $10.50 per parcel. F. Consideration of appointing two representatives to the Monticello Planning Commission to fill vacancies for terms to expire on 12/31/2017. Recommendation: Approve the appointments of Linda Buchmann and Sam Murdoff to the Monticello Planning Commission with terms to expire December 31, 2017. G. Consideration of appointing two representatives to the Monticello EDA to fill vacancies for terms ending on 12/31/2017 and 12/31/2020. Recommendation: Approve appointments to the Monticello EDA for Jim Davidson for a 6-year term to expire December 31, 2020 and Steve Johnson to fill the vacancy created by a resignation with term to expire on December 31, 2017. TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION OF 5G BY MOVING 7C FROM THE REGULAR AGENDA. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 6. Consideration of items removed from the consent agenda for discussion No items were removed from the consent agenda. 7. Regular Agenda: A. Public Hearing - Consideration of adopting Resolution #2015-002 approving amendments to the Waste Water Treatment Facility Plan for the Digester Cover Improvements, City Project No. 14C002 Shibani Bisson provided a brief introduction to Council, explaining that the public hearing is required as part of the facility plan amendment for this project. If the Council moves forward, this project will take place as part of the Phosphorous Reduction Improvement Project which is slated to begin this year. Shibani Bisson turned the presentation over to Tom Roushar, a project manager from WSB. Tom Roushar pointed out that the City intends to take advantage of a low interest loan through the Public Facilities Authority (PFA), which requires an amendment to the Facility Plan for the digester cover replacement project. Tom Roushar City Council Minutes – January 12, 2015 4 summarized the situation concerning the digester covers. Digester #1 is the primary digester, was originally constructed in 1982, and the cover was replaced in 1996. Digester #2 was constructed in 1982 and, due to poor condition, the cover was replaced in 1993. Tom Roushar talked about alternative digester cover replacements of either membrane or steel. WSB is recommending the steel covers which should last a minimum of 20 years. There are no membrane covers older than 15 years and no evidence that they would last 20 years. Tom Roushar discussed some additional digester improvement measures including concrete deterioration repair, replace piping as needed, overhaul of the digester #2 mixer, and cut hatches into the side of the digesters for easier access. Tom Roushar also noted that WSB has evaluated the conversion of the unused 650,000 gallon biosolids storage tank into a digester. Having additional digester capacity would increase solids reduction and reduce costs related to operating the screw press, hauling, and landfilling. However, WSB found that the cost to convert the tank into a digester would exceed the cost savings that could be realized. Charlotte Gabler asked if it would be better to add this digester into this project or to wait. Tom Roushar said that they would recommend waiting until the time that another digester would be needed, such as when there is a future increase in development. Tom Roushar cautioned against overbuilding as that can be very expensive in terms of operations and maintenance. WSB recommends replacing the digester covers by placing a fixed cover on digester #1 and a floating cover on digester #2. The City would realize about $40,000 cost savings with a fixed cover on digester #1. Tom Roushar estimates a total cost of $1,587,000 for this project, with an annual debt service cost of $92,500 over a 20 year term. It is anticipated that this would require a 5% increase in water and sewer rates to fund this debt. As part of the public hearing process, WSB recommends that Council adopt the resolution accepting the Digester Cover Replacement Facility Plan amendment. If approved, the plan amendment will be submitted to the MN Pollution Control Agency (MPCA) to secure a low interest loan through the PFA. Tom Roushar also noted some of the additional requirements for submittal of the facility plan documents. Tom Roushar reviewed the project schedule that is anticipated for this project with submission of the plan to the MPCA by January 23rd. Lloyd Hilgart asked Tom Roushar to explain the process for replacing the covers. Tom Roushar explained that basically one digester would be shut down at a time; that one would be cleaned, repaired, and a new cover put in place. The other digester would continue running while the other is down. It is hoped to complete this in one year but may run over a two-year time frame for the entire project to be completed depending on seasonal conditions. Lloyd Hilgart asked if would be possible to bid this project in two options, with one cover at a time or both covers, in the case that the project would run more than a year. Tom Roushar indicated City Council Minutes – January 12, 2015 5 that it would be hoped to complete the project in one season so he would prefer bidding both covers at once. He believes that would also be more cost effective. Charlotte Gabler asked about the number of gallons of water per day that is released by the Wastewater Plant. Tom Roushar explained that about 1.08 million gallons on average are discharged daily. Charlotte Gabler asked if it would be possible to recycle the discharged water for other uses. Tom Roushar stated that may be possible but there are a number of considerations for recycling of discharged water. It was concluded that may be a discussion for another day. Mayor Stumpf opened the public hearing. As there were no comments, he closed the public hearing. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2015-002 APPROVING AN AMENDMENT TO THE MONTICELLO WASTEWATER TREATMENT FACILITY PLAN FOR DIGESTER COVER IMPROVEMENTS, CITY PROJECT NO. 14C002. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. B. Consideration of approving appointments and designations for 2015 Jeff O’Neill explained that the first meeting of the year is set for Council to approve designations and appointments for the year. He suggested that Council review the recommendations and make adjustments. Lloyd Hilgart stated that he was interested in making a few changes. He talked to Tom Perrault who was okay with taking the liaison for Emergency Planning for both Xcel and the County and the liaison for the Safety Committee. Charlotte Gabler said she was okay with all. Glen Posusta stated that he could not serve on the Police Advisory Commission (PAC) due to a conflict with his schedule; Tom Perrault is willing to continue as the liaison for the PAC. Glen Posusta also suggested that the Mayor should be on the Bertram Chain of Lakes Advisory Council; Brian Stumpf will replace Charlotte Gabler as a voting representative. Tom Perrault was concerned about the reappointment of Elizabeth Cooper on the PAC as she has not attended a meeting since being appointed to fill out the term of Chuck Fradella. TOM PERRAULT MOVED TO NOT REAPPOINT ELIZABETH COOPER FOR THE POLICE ADVISORY COMMISSION AND ADVERTISE TO FILL THE POSITION. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. LLOYD HILGART MOVED FOR ALTERNATIVE #1 APPROVING THE PROPOSED APPOINTMENTS AND DESIGNATIONS FOR 2015 WITH THE CHANGES AS RECOMMENDED BY COUNCIL MEMBERS. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. City Council Minutes – January 12, 2015 6 C. Consideration of appointing two representatives to the Monticello EDA to fill vacancies for terms ending on 12/31/2017 and 12/31/2020 This item was moved to 5G on the consent agenda. D. Consideration of appointing two Council members to the Steering Committee for the Bertram Chain of Lakes Regional Athletic Park RFP & Master Planning Project Angela Schumann explained the purpose of the Steering Committee for the BCOL Athletic Park Planning Project and the structure of the committee which is to include two city council members. Council is asked to appoint two members to the committee. Glen Posusta asked when the committee anticipates that their meetings would take place. Angela Schumann explained that it may be likely that the group will meet in the morning. Brian Stumpf asked for volunteers to serve. Council members commented that they were not comfortable volunteering until they know when the group will meet. Lloyd Hilgart suggested that perhaps they could volunteer and then make changes if it doesn’t work out. Charlotte Gabler and Lloyd Hilgart volunteered to serve on the Steering Committee. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPOINT CHARLOTTE GABLER AND LLOYD HILGART TO SERVE ON THE STEERING COMMITTEE FOR THE BERTRAM CHAIN OF LAKES REGIONAL ATHLETIC PARK RFP AND MASTER PLANNING PROCESS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. E. Administrative Hearing – Consideration of an appeal of Administrative Decision as related to application of Monticello Zoning Ordinance Chapter 4, Section 2 – Tree Protection. Applicant: Aitchison/Brent and Lanette, 612 W 4th Street Angela Schumann provided an overview of the request for Council to consider an appeal of an administrative decision related to the Monticello Zoning Ordinance Chapter 4, Section 2 – Tree Protection. Angela introduced the parties that are present to speak at the hearing: Brent and Lanette Aitchison, their attorney and arborist, the city’s consulting arborist and city attorney, and Pat Benoit. At the Planning Commission’s administrative hearing on December 2, 2014, the Planning Commission, acting as a Board of Adjustment and Appeals, found in favor of the City that the tree in question does not meet the definition of a specimen tree. The subject tree, a silver maple, is located on the property line between 612 W 4th Street and the Vine Street plat proposed by Benoit Properties LLC. During the Planning Commission public hearing on July 7, 2014 related to the preliminary plat and variance request, Brent and Lanette Aitchison brought up the subject of tree protection for the large tree on the property line. The Planning City Council Minutes – January 12, 2015 7 Commission added a condition to the approval of the plant and variance for protection of the tree during the development process. When Council reviewed the preliminary and final plat for Vine Street Place on August 11, 2014, the tree was again noted as a concern by the Aitchison’s. When Council approved the request, the approval condition relating to tree protection was included in the city council resolution. To address the condition relating to tree protection, Pat Benoit of Benoit Properties LLC, consulted with a certified arborist with Tri-County Tree Service. This arborist measured the tree at 34 inches and provided recommended protection measures in keeping with the conditions of approval. The Aitchison’s hired a certified mastor arborist, Faith Appelquist of Tree Quality, Inc. to complete an evaluation of the tree. During her evaluation, Ms. Appelquist measured the tree at 38 inches. Her report was forwarded to the City by the Aitchison’s attorney, Amy Sauter. For purposes of determining the proper application of the city zoning ordinance, the City Attorney recommended that the City obtain an independent measurement of the tree. Manuel Jordan of Heritage Shade Tree Consultants was engaged by the City to measure the subject tree and provide an explanation of his methodology. The city’s arborist found the “diameter at breast height” (DBH) measurement to be 34 inches, whereas the Aitchison’s arborist found the DBH measurement to be 38 inches. The city’s Tree Protection ordinance states that a DBH of 36 inches or greater would qualify as a specimen tree. Brian Stumpf asked Pat Benoit to speak on how this might affect him if this tree is found to be a specimen tree. Mr. Benoit noted that it affects his ability to develop his property the way he desires. He wanted to trim the canopy of the tree so that the structure would not interfere with the tree, but was told by the Aitchison’s that would not be satisfactory with them. Attorney Amy Sauter and Master Arborist Faith Appelquist introduced themselves and spoke on behalf of the Aitchison’s. Ms. Sauter provided background on the tree, which is a 50 year old silver maple, and showed an aerial of the tree. Under Monticello’s tree protection ordinance, a tree with a DBH of 36 inches or more is considered a specimen tree and would be afforded tree protection. Appelquist provided technical information on measuring DBH on a tree, concluding that it should be measured at 4.5 feet from the soil line. Lloyd Hilgart asked why her measurement was also lower than 4.5 feet. Appelquist explained that she actually measured the tree lower than 4.5 feet due to a large knot on the tree where a branch had been removed. Appelquist commented that the city’s consulting arborist measured the DBH at 34 inches based on slightly different criteria. Appelquist then quoted Dr. Kim Coder, who is considered an expert on the tree appraisals and was contacted by the Aitchison’s about this tree. According to Dr. Coder’s opinion: “the narrowest diameter below 4.5 feet should represent the diameter for appraisal. Appraisal is not usually considered for most City Council Minutes – January 12, 2015 8 ordinances and regulatory systems. A tree of this size should be measured at 4.5 feet above the soil surface.” Appelquist feels that the city would be violating its own ordinance if they do not consider the measurement at 38 inches to be the correct one. Angela Schumann noted that the city’s ordinance states the measurement of a specimen tree should be at DBH of 36 inches or more, but does not indicate that measurement should be taken at 4.5 feet. Appelquist asked the parties to consider if there is a solution that could meet everyone’s interest. She suggested perhaps the developer could reconfigure the duplex layout to save the tree or design a courtyard around the tree. Tom Perrault asked Pat Benoit to comment on what he could possibly do. Pat Benoit stated that they have adjusted their plans to meet the setbacks and cannot alter the duplex layout any further. Pat Benoit stated that he is interested in having the tree trimmed professionally to reduce the canopy with the goal of preserving the tree, which lies on the property line and extends over his property. Faith Appelquist indicated that her concern is not only with trimming the tree at the canopy, but taking care that the roots are not disturbed. She noted that the tree roots need a distance of 28 feet from the base of the trunk for a 100% chance of survival. Appelquist suggested there are ways to make adaptions to protect the roots, but cutting them or putting a building in that area would reduce the chance of survival. Glen Posusta stated that he does not necessarily agree with Ms. Appelquist and feels that the canopy can be trimmed as Mr. Benoit desires without impacting the survival of the tree. Angela Schumann reiterated that the decision of Council should be based on whether the DBH is correct at 34 inches (non-specimen tree) or 38 inches (specimen tree). Schumann pointed out that the Tree Protection ordinance does not specify where a tree measurement for DBH should be taken. The ordinance does mention tree protection for specimen trees in terms of the dripline or within 12 feet of the trunk. The Planning Commission is likely to consider clarifying the ordinance to include a description of measurement of DBH following this. Lloyd Hilgart asked to have the city’s consulting arborist explain the rationale that he used to determine the DBH of the tree. Manuel Jordan from Heritage Shade Tree Consulting explained that he had done research for this case which indicated that there are a number of ways that the DBH measurement could be taken in order to measure the trunk diameter. He studied the tree and determined the site of measurement based on the “branch bark ridge” (where two sets of tree tissue come together) which can be viewed in some of the pictures included in the supporting data. Lloyd Hilgart pointed out his appreciation for the difficulty in determining the method to measure the DBH and felt the explanation provided by Mr. Jordan was helpful. Jordan also spoke to the email response provided by Dr. Coder, and noted that Dr. Coder spoke to a variety of methods that are used for tree diameter measurements as well as the 4.5 foot height. Mr. Jordan also commented that the “purpose of the measurement” helps determine where the measurement would take place to find the DBH of a tree. City Council Minutes – January 12, 2015 9 GLEN POSUSTA MOVED FOR ALTERNATIVE #1 DENYING THE APPEAL AND AFFIRMING THE DETERMINATION BY THE COMMUNITY DEVELOPMENT DEPARTMENT THAT MONTICELLO ZONING ORDINANCE, CHAPTER 4, SECTION 2 – TREE PROTECTION, IS NOT APPLICABLE TO THE SUBJECT TREE, BASED ON FINDINGS AS FOLLOWS. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH CHARLOTTE GABLER VOTING IN OPPOSITION. Findings:  Diameter at breast height is a variable measurement based on characteristics of the tree being measured for ordinance.  The subject tree has been measured at 34” diameter breast height by the City of Monticello’s consulting arborist, using commonly accepted and practiced methodology.  The determination by the Community Development Department that the tree is not a specimen tree is reasonable and supported by the record. Brent Aitchison asked to make a final comment. Mr. Aitchison indicated that he has never been opposed to the building proposed by Mr. Benoit. His concern is based on preserving the tree on his property, and he feels that the tree would be compromised by the location of the proposed building, according to the information provided by the tree experts. Faith Appelquist added that, if the city accepts the measurement of 34 inches for DBH, she feels the City would not be following their own ordinance. City Attorney Tom Scott provided his opinion on the city ordinance, which he noted does not specify a measurement, but rather presumes that DBH will be determined based on obtaining the best site of measurement, which could be at 4.5 feet if the trunk was straight and had no deformities. Mr. Scott feels that the city’s consulting arborist properly determined the DBH as 34 inches based on his best knowledge and review of industry literature, and this does not violate the city’s ordinance. The Planning Commission, the City Council, and the Board of Appeals have all agreed on the application of the Tree Protection ordinance in determining DBH for this tree. Brian Stumpf asked Tom Scott to comment on what would happen if the tree would not survive. Mr. Scott stated that would not matter at this time because the determination at this time is whether or not this is a specimen tree. Tom Perrault asked Tom Scott to reaffirm that the measurement determined by Manuel Jordan was appropriate. Tom Scott explained that he attended the Planning Commission’s administrative hearing on December 2, 2014, and he was able to listen to both sides of the discussion that took place at that time. He is satisfied that the city’s arborist did an appropriate job of measuring the DBH. Lloyd Hilgart stated that he is comfortable with the measurement taken by the City Council Minutes – January 12, 2015 10 city’s arborist and the information that he provided to the city to substantiate his findings. F. Consideration of authorizing city staff to investigate selling the biosolids farm property at 1645 CR 39 NE (PID 213-100-081400) Jeff O’Neill explained that this request is being made so that city staff can move ahead to look at the options for putting the biosolids farm on the market. He noted a number of items that should be looked at before marketing the property. Glen Posusta feels this does not need to be done now as the farmland is leased out for the next two years. Brian Stumpf indicated that he would like to see staff begin on this now so it is ready to market when the lease is up. Glen Posusta noted that land values have been increasing, and he thinks the city should take advantage of the maximum amount they can get for the land. Tom Perrault noted that the irrigation system appears to be impacted by the acreage that is being taken from the property for the athletic complex, and therefore should be included in the study by city staff. CHARLOTTE GABLER MOVED FOR ALTERNATIVE #1 TO AUTHORIZE CITY STAFF TO INVESTIGATE SELLING THE BIOSOLIDS FARM PROPERTY AT 1645 CR 39 NE AND REPORT BACK TO COUNCIL WITH THE FINDINGS. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. 8. Added items:  Council Liaison Updates – Brian Stumpf encouraged council members to share reports from the boards on which they serve so that all members and the public can be kept updated.  Charlotte Gabler commended the various city departments for their hard work and all they do. 9. Adjournment GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 9:19 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ___ Approved: Attest: ____________________________ City Administrator CityCouncilAgenda:01/26/15 1 5A.ConsiderationofapprovingpaymentofbillsforJanuary26th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $682,361.77. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:01/15/2015 - 4:05PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00201.01.2015 - 201.01.2015 US Bank Invoice No Description Amount Payment Date Acct Number Reference Vendor:2439 DEPT OF EMPLOYMENT & ECON DEVELOPMNT Check Sequence: 1 ACH Enabled: True 07975675 Quarter 4 Unemployment Benefits 2,354.55 12/31/2014 101-41520-414200 07975675 Quarter 4 Unemployment Benefits 593.01 12/31/2014 101-45201-414200 2,947.56Check Total: Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 2 ACH Enabled: True 1/1/2015 January 2015 1,897.65 01/15/2015 101-00000-217066 1,897.65Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 3 ACH Enabled: True 1/6/15 Monticello Printing - mayor signature stamp & (2) engraved signs 54.15 12/31/2014 101-41110-443990 1/6/15 ICMA - 2015 Membership Renewal - J.O. 855.02 01/15/2015 101-41310-443300 1/6/15 Amazon - Windows 8.1 Sust builder OEM 64-bit 102.59 01/15/2015 656-49870-421990 1/6/15 Holiday - Unleaded Fuel 12.254 gals @ $2.099 25.72 12/31/2014 656-49877-421200 1/6/15 Home Depot - (10) 1 schedule 40x10ft; hammer -drop conduit 53.30 12/31/2014 656-49877-421990 1/6/15 Home Depot -5/16" installer drill bit 12.79 12/31/2014 656-49877-421990 1/6/15 Home Depot - 60pk AA batteries; (2) Spade Bit 41.05 12/31/2014 656-49877-421990 1/6/15 Advanced Disposal - November 2014 23.87 12/31/2014 602-49480-431000 1/6/15 Advanced Disposal - November 2014 89.52 12/31/2014 602-49480-431000 1/6/15 Grady's -(2) blade cutoff mas; blade cutoff metal 8.37 12/31/2014 602-49490-421990 1/6/15 Gradys - (2) coupling 26.43 12/31/2014 602-49490-421990 1/6/15 Gradys -(2) Duck Tape 1/2 6.49 12/31/2014 602-49490-421990 1/6/15 Gradys -(2) Lube Triflow 4 oz spray 7.49 12/31/2014 602-49490-421990 1/6/15 Olson & Sons - (5) fuses - Gen Well #4 27.20 12/31/2014 602-49490-422100 1/6/15 CWP Enterprises -#402 jet - fittings 11.56 12/31/2014 602-49490-422100 1/6/15 Monti Napa -Jetter #402 - (25) Hydraulic HO; Gauge 68.04 12/31/2014 602-49490-422100 1/6/15 Auto Value - fuel tank cap #401 1/2 5.99 12/31/2014 602-49490-422110 1/6/15 Auto Value - toggle green 20 amp 1/2 2.94 12/31/2014 602-49490-422110 1/6/15 Verizon - Nov 04 - Dec 03 86.74 12/31/2014 602-49490-432100 1/6/15 Wright Henn - Sunset Pds/94th - lift station Useage 11/01-12/01/ 123.97 12/31/2014 602-49490-438100 1/6/15 Aramark - uniform rental - 10/30-11/27/14 48.63 12/31/2014 602-49490-441700 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Aramark - uniform rental - December 2014 Sewer 75.50 12/31/2014 602-49490-441700 1/6/15 Constant Contact Monthly membership 55.00 01/15/2015 226-45122-430920 1/6/15 Advanced Disposal - November 2014 208.87 12/31/2014 226-45122-431000 1/6/15 Ameripride - Mops 71.37 12/31/2014 226-45122-431110 1/6/15 Ameripride - Mops 71.37 12/31/2014 226-45122-431110 1/6/15 Wright Henn acct 050-1447-4300 - 505 Walnut St MCC 27.95 12/31/2014 226-45122-431900 1/6/15 Verizon - Nov 04 - Dec 03 94.43 12/31/2014 226-45122-432100 1/6/15 ECM - Ads # 322165 Last Minute Gift & 321673 Holiday Greeting 153.00 12/31/2014 226-45122-434990 1/6/15 RAS Glass - Repair family locker room shower doors 280.00 12/31/2014 226-45122-440440 1/6/15 Monticello Vacuum - repair filter & brush strips 60.80 12/31/2014 226-45122-440440 1/6/15 On Call Services - Indoor Play Construction toddler unit-bal due 1,800.00 01/15/2015 226-45122-440800 1/6/15 Ameripride - Uniforms - Jeans 17.26 12/31/2014 226-45122-441700 1/6/15 Ameripride - Uniforms - Jeans 17.26 12/31/2014 226-45122-441700 1/6/15 Ameripride - Towels 20.80 12/31/2014 226-45122-441710 1/6/15 Ameripride - Towels 20.80 12/31/2014 226-45122-441710 1/6/15 Walmart - banquest room lights/decorations 89.76 12/31/2014 226-45127-420750 1/6/15 Koehler & Dramm - Votives for weddings 60.45 12/31/2014 226-45127-420750 1/6/15 Walmart - cupcakes 24.00 01/15/2015 226-45127-421460 1/6/15 Amazon - Yoga Blocks for group exercise class 50.40 12/31/2014 226-45127-421720 1/6/15 Amazon - Kettlebells for fitness area 299.82 12/31/2014 226-45127-421720 1/6/15 Baseketball nets (3), glue 15.88 01/15/2015 226-45127-421730 1/6/15 Puzzle 6.00 01/15/2015 226-45127-421740 1/6/15 Recreation Supply - Replace broken pool wheelchair 829.00 12/31/2014 226-45127-424600 1/6/15 Babies R Us - New play fort for Romp N Stomp Room 225.27 12/31/2014 226-45127-424600 1/6/15 Spectrum Supply - Plates 33.44 12/31/2014 226-45127-425410 1/6/15 Walmart - zone bars, bananas, hot dog buns, apples, oranges 80.25 12/31/2014 226-45127-425410 1/6/15 Hi Way Liquor - Diet Pepsi 2 liter bottles (6) 15.97 12/31/2014 226-45127-425410 1/6/15 Concession items - hot dog buns (15 pks), zone bars (3 boxes) 35.01 01/15/2015 226-45127-425410 1/6/15 Ausco - Softball t-shirts (44) 285.38 12/31/2014 226-45127-443900 1/6/15 Home Depot - 14C001 - Sample plug for contractor 3.21 12/31/2014 400-43300-453010 1/6/15 Home Depot -(20) 80 lb concrete mix - Tower at PW 80.16 12/31/2014 400-43300-458010 1/6/15 Home Depot - ZTOWER - (8) 6 lb concrete mix; Diablo Fleam Ground 36.73 12/31/2014 400-43300-458010 1/6/15 Gradys - batteries 2.79 12/31/2014 601-49440-421990 1/6/15 Gradys -(2) Duck Tape 1/2 6.49 12/31/2014 601-49440-421990 1/6/15 Gradys -(2) Lube Triflow 4 oz spray 7.49 12/31/2014 601-49440-421990 1/6/15 Grady's -Tester Multi 12 range analog 20.30 12/31/2014 601-49440-421990 1/6/15 Auto Value - color grade slow 1 G 25.99 12/31/2014 601-49440-421990 1/6/15 Runnings - rain cap Generator Well #4 17.09 12/31/2014 601-49440-422100 1/6/15 Gradys - rod thread Generator Well #4 7.47 12/31/2014 601-49440-422100 1/6/15 Gradys - hook ceiling screw; chain - 3' - Generator Well #4 7.46 12/31/2014 601-49440-422100 1/6/15 Home Depot - (2) Galv Steel Round Duct Cap- Gen Well #4 9.96 12/31/2014 601-49440-422100 1/6/15 Monti Napa -exhaust elbow - Gen Well #4 33.00 12/31/2014 601-49440-422100 1/6/15 Hoglund Bus & Truck - Gen Well #4- (8) tubing; pipe; clamp 160.15 12/31/2014 601-49440-422100 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Auto Value - fuel tank cap #401 1/2 6.00 12/31/2014 601-49440-422110 1/6/15 Auto Value - toggle green 20 amp 1/2 2.93 12/31/2014 601-49440-422110 1/6/15 Home Depot -(46) 3/4 x 3/4 Pine Qrt. Round 21.62 12/31/2014 601-49440-422300 1/6/15 Grady's - bit drill 13.88 12/31/2014 601-49440-422701 1/6/15 Pipeline Supply- (3) Thermo Wire 250' Roll 229.94 12/31/2014 601-49440-422701 1/6/15 Gradys - 6" pickup tool 8.49 12/31/2014 601-49440-422701 1/6/15 Grady's -(3) 8" cable ties: (2) electric tape; cornersaver 35.24 12/31/2014 601-49440-422701 1/6/15 Home Depot- 2-Step ultralight Alm w/ project top 19.97 12/31/2014 601-49440-422701 1/6/15 Fastenal - (3) Conn Crmp Pliers 109.69 12/31/2014 601-49440-422701 1/6/15 Wright Hennacct 040-1500-0000 - 5980 Jason Ave NE - Water 19.95 12/31/2014 601-49440-431900 1/6/15 Wright Henn acct 050-1497-3500-207 Chelsea Rd - Water 32.95 12/31/2014 601-49440-431900 1/6/15 Wright Henn acct 050-1553-8300- 209 Cedar St - Water 29.95 12/31/2014 601-49440-431900 1/6/15 Wright Henn acct 050-1553-8400- 132 E Broadway- Water 19.95 12/31/2014 601-49440-431900 1/6/15 Verizon - Nov 04 - Dec 03 86.74 12/31/2014 601-49440-432100 1/6/15 Verizon - 11/11-12/10/14 25.02 12/31/2014 601-49440-432100 1/6/15 Aramark - uniform rental - 10/30-11/27/14 48.62 12/31/2014 601-49440-441700 1/6/15 Aramark - uniform rental - December 2014 Water 75.49 12/31/2014 601-49440-441700 1/6/15 Cub- resale - lemons/limes 15.30 12/31/2014 609-49750-425500 1/6/15 Cub -resale - lemons/limes 16.19 12/31/2014 609-49750-425500 1/6/15 Cub -resale - lemons/limes 18.37 12/31/2014 609-49750-425500 1/6/15 Cub -resale - lemons/limes 21.50 12/31/2014 609-49750-425500 1/6/15 Arctic Glacier - resale 270.35 12/31/2014 609-49750-425500 1/6/15 Home Depot -(4) HDX All Purpose cleaner 7.35 12/31/2014 609-49754-421100 1/6/15 Target -(4) Softsoap 4.23 12/31/2014 609-49754-421990 1/6/15 Home Depot -Refridgerator for breakroom 460.81 12/31/2014 609-49754-421990 1/6/15 Walmart- Pwrgrm Helix 85.46 01/15/2015 609-49754-421990 1/6/15 NBP -(2) jiffi cutter; (2) jumbo clip; 1 doz counterft det pens; 125.55 12/31/2014 609-49754-421990 1/6/15 NBP -DVD+R 8.5 GB 28.85 12/31/2014 609-49754-421990 1/6/15 Cub -floral balloon order 68.23 12/31/2014 609-49754-425550 1/6/15 Advanced Disposal - November 2014 23.87 12/31/2014 609-49754-431000 1/6/15 G & K - inv 1043851287 floor service 64.06 12/31/2014 609-49754-431990 1/6/15 G & K - inv (3) invoices - floor service 293.12 12/31/2014 609-49754-431990 1/6/15 G & K - mats 75.76 12/31/2014 609-49754-431990 1/6/15 DISH - 1/2/15-2/1/15 56.64 01/15/2015 609-49754-432500 1/6/15 General Rental Center - 20 lb propane fill 17.78 12/31/2014 651-49010-421990 1/6/15 NBP - case of copy paper 35.80 12/31/2014 655-49870-420990 1/6/15 Office Max -Dry Erase Set; 9v batteries 4pk 27.23 12/31/2014 655-49870-420990 1/6/15 Kwik Trip - 11.359 gallons unleaded 26.91 12/31/2014 655-49870-421200 1/6/15 Super America- 28.129 unleaded 65.79 12/31/2014 655-49870-421200 1/6/15 Amazon- DVR 543.94 12/31/2014 655-49870-421990 1/6/15 Amazon- coat rack 48.42 12/31/2014 655-49870-421990 1/6/15 Amazon-(2) Acer 27" Monitor 417.34 12/31/2014 655-49870-421990 1/6/15 Kwik Trip - Prophane exchange 21.36 12/31/2014 655-49870-421990 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Office Max - (6) Hand Sanitizer clip 2.57 12/31/2014 655-49870-421990 1/6/15 utx -Google Apps - calander app usage -Dec 2014 65.00 12/31/2014 655-49870-421990 1/6/15 utx - Amazon - credit Celeron N2807 Mini PC Barbones -5.33 12/31/2014 655-49870-421990 1/6/15 Amazon -Kingston Digital 120GB 7mm height 60.89 12/31/2014 655-49870-421990 1/6/15 Amazon- Wi-Fi Router 106.86 12/31/2014 655-49870-421990 1/6/15 Amazon- laptop memory 8GB 85.21 12/31/2014 655-49870-421990 1/6/15 Amazon- Mini PC Barebone GB-BXBT-2807 136.78 12/31/2014 655-49870-421990 1/6/15 Advanced Disposal - November 2014 102.81 12/31/2014 655-49870-431000 1/6/15 Advanced Disposal - November 2014 34.34 12/31/2014 655-49870-431010 1/6/15 Spirit Comm billing Dec 2014 658.32 12/31/2014 655-49870-431990 1/6/15 USPS - First Class Parcel 7.14 12/31/2014 655-49870-432200 1/6/15 Paypal- (24) pair jersey work gloves 23.99 12/31/2014 101-45201-420650 1/6/15 Paypal-12 pk Cowhide Unlined Drivers gloves 52.99 12/31/2014 101-45201-420650 1/6/15 Paypal- Got Your Gear- climbing helmet- Derek Wipper 92.00 12/31/2014 101-45201-420650 1/6/15 Paypal- Greater D Retail- (3) Traction Cleats 105.00 12/31/2014 101-45201-420650 1/6/15 Nokomis - boots for TG -2014 90.00 12/31/2014 101-45201-420650 1/6/15 Minncor - credit - paid with check -231.61 12/31/2014 101-45201-421600 1/6/15 Minncor - credit -40.49 12/31/2014 101-45201-421600 1/6/15 Paypal- basketball net 25.51 12/31/2014 101-45201-421650 1/6/15 Auto Value -(3) RV antifreeze 14.97 12/31/2014 101-45201-421650 1/6/15 Marties - (12) tree wrap 65.88 12/31/2014 101-45201-421650 1/6/15 Minncor - (6) Sani Fresh Cabinets; Air Freshner 218.70 12/31/2014 101-45201-421650 1/6/15 Minncor - Toilet cleaner; Urinal disinfect; floor cleaner; etc 680.40 12/31/2014 101-45201-421650 1/6/15 Marties - (5) tree wrap 29.95 12/31/2014 101-45201-421990 1/6/15 M & M Express - #226 & #228 Tree Trimming- Lopper 194.47 12/31/2014 101-45201-421990 1/6/15 Home Depot -2pk 3.0AH Battery; Base Router; 3pk planer blades; p 333.59 12/31/2014 101-45201-421990 1/6/15 Fastenal - wrench set; (2) SM sealed solder conn 169.64 12/31/2014 101-45201-421990 1/6/15 Auto Value - 1/2" Dr STD Imp Soc 5.49 01/15/2015 101-45201-421990 1/6/15 Auto Value - (3) masking tape; duct tape 23.19 12/31/2014 101-45201-422100 1/6/15 Midway Iron & Metal - (3) 20' angle - clipper box construction 37.21 12/31/2014 101-45201-422100 1/6/15 Moon Motors - chain saw sharpening- parks 48.00 12/31/2014 101-45201-422100 1/6/15 Monti Napa - Direct Ingition- 99 Ford; EGR Valve #205 102.15 12/31/2014 101-45201-422110 1/6/15 Monti Napa - #206 (2) sway bar end links 146.58 12/31/2014 101-45201-422110 1/6/15 Olson & Sons - (2) Wh Opal Lens Incand Surface Mount 161.43 12/31/2014 101-45201-422300 1/6/15 Home Depot -(2) 30' tape meas; (4) quad window& sliding Prk Shop 49.78 12/31/2014 101-45201-422300 1/6/15 Runnings - Milkhouse heater 21.36 01/15/2015 101-45201-422300 1/6/15 Advanced Disposal - November 2014 23.87 12/31/2014 101-45201-431000 1/6/15 Advanced Disposal - November 2014 23.87 12/31/2014 101-45201-431000 1/6/15 Advanced Disposal - November 2014 11.93 12/31/2014 101-45201-431000 1/6/15 Wright Hennacct 040-1355-4200 - 2171 W River St Parks 36.45 12/31/2014 101-45201-431900 1/6/15 Wright Henn acct 150-1683-5024-107 River St W- Parks 19.95 12/31/2014 101-45201-431900 1/6/15 Verizon - Nov 04 - Dec 03 50.42 12/31/2014 101-45201-432100 1/6/15 Aramark - uniform rental - 10/30-11/27/14 123.73 12/31/2014 101-45201-441700 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Aramark - uniform rental - December 2014 Parks 100.69 12/31/2014 101-45201-441700 1/6/15 Gradys - Toilet parts 11.28 12/31/2014 101-45501-422990 1/6/15 Monticello Vacuum Center - wheel, belt cover, cord hook, filters 49.70 12/31/2014 101-45501-422990 1/6/15 Advanced Disposal - November 2014 11.93 12/31/2014 101-45501-431990 1/6/15 Domino's Pizza - Dinner for meeting 25.81 12/31/2014 213-46500-443990 1/6/15 Advanced Disposal - November 2014 10.55 12/31/2014 213-46522-431000 1/6/15 NBP - paper (2), envelopes, calculator ribbons (5) 93.94 12/31/2014 217-41990-420990 1/6/15 Kwik Trip - Unleaded fuel 10.060 gals @$2.549 25.64 12/31/2014 217-41990-421200 1/6/15 Holiday - Unleaded Fuel 10.611 gals @ $2.369 25.14 12/31/2014 217-41990-421200 1/6/15 Holiday - Unleaded fuel 8.863 gals @ $2.269 20.11 12/31/2014 217-41990-421200 1/6/15 Super America - Unleaded Fuel 8.487 gals @ $2.159 18.32 12/31/2014 217-41990-421200 1/6/15 Wright Henn -DMV - acct 040-1355-4100 19.95 12/31/2014 217-41990-431900 1/6/15 G & K - mats 60.00 12/31/2014 217-41990-431990 1/6/15 USPS - Priority Mail Envelope to St.Paul 2 lbs 3.6 oz 6.70 12/31/2014 217-41990-432200 1/6/15 Moon Motors - trimmer; parts for old trimmer 684.73 12/31/2014 224-46102-424100 1/6/15 PTouchDirect.com - Label tape for machine 14.16 12/31/2014 226-45122-420990 1/6/15 NBP - copy paper & calendar 22.17 12/31/2014 226-45122-420990 1/6/15 NBP - copy paper 33.50 12/31/2014 226-45122-420990 1/6/15 Concession items - dry erase markers (4 pks), glue 29.80 01/15/2015 226-45122-420990 1/6/15 Spectrum Supply - Cleaning Suplies 250.71 12/31/2014 226-45122-421100 1/6/15 Spectrum Supply - Cleaning Supplies 285.04 12/31/2014 226-45122-421100 1/6/15 Dawn soap (2) 11.28 01/15/2015 226-45122-421100 1/6/15 Spectrum Supply - Locker Room Supplies 49.56 12/31/2014 226-45122-421990 1/6/15 Spectrum Supply - Locker Room Supplies 606.86 12/31/2014 226-45122-421990 1/6/15 Walmart - bnkd crn alm 4.88 12/31/2014 226-45122-421990 1/6/15 CSI Software - Key tags for member scan cards 1,145.00 12/31/2014 226-45122-421990 1/6/15 Batteries (3 pks) 29.91 01/15/2015 226-45122-421990 1/6/15 Home Depot - Faucet/sink replaced in childcare bathoom 55.28 12/31/2014 226-45122-422100 1/6/15 Monticello Vacuum - Brushes for vacuums 47.80 12/31/2014 226-45122-422100 1/6/15 Amazon.com - TV mounting brackets (2) 72.13 12/31/2014 226-45122-422300 1/6/15 Minvalco - Heating valves #5, #12 916.20 12/31/2014 226-45122-422300 1/6/15 Park Supply - Shower replacement parts for family, mens & ladies 692.70 12/31/2014 226-45122-422300 1/6/15 Park Supply of America - Men's shower valve 250.73 12/31/2014 226-45122-422300 1/6/15 Gradys - kit to repair curtains in Mississippi room 4.49 12/31/2014 226-45122-422990 1/6/15 APEC - Filters (16) 16x25x2 & (8) 24x82 304.98 12/31/2014 226-45122-422990 1/6/15 Target - TV's (2) for fitness center 599.98 12/31/2014 226-45122-424600 1/6/15 Amazon - AC Adaptor 31.88 12/31/2014 101-41520-421990 1/6/15 Wall Street Journal - Monthly Subscription 28.99 12/31/2014 101-41520-443300 1/6/15 123 Sign Up - Northstar Chaper APA 2015 Membership - RC 50.00 01/15/2015 101-41520-443300 1/6/15 Amazon.com - Arms for new chair for jc 72.67 12/31/2014 101-41520-443990 1/6/15 Amazon.com - new chair for jc 275.45 12/31/2014 101-41520-443990 1/6/15 Paypal - power cord 14.95 12/31/2014 101-41520-443990 1/6/15 USPS - First Class Parcel to Minneapolis 6.70 oz 4.09 12/31/2014 101-41800-432200 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 NPELR - 2015 Membership Dues T.E. 200.00 01/15/2015 101-41800-443300 1/6/15 Walmart - Gathering for mayor Clint Herbst; popcorn 34.80 12/31/2014 101-41800-443990 1/6/15 Subway - Party subs (4) for Clint Herbst gathering 359.10 12/31/2014 101-41800-443990 1/6/15 Walmart - Return left over snacks from Clint's gathering -27.84 12/31/2014 101-41800-443990 1/6/15 Target - batteries, dish soap, 57.64 12/31/2014 101-41940-420990 1/6/15 NBP - Paper 402.00 12/31/2014 101-41940-420990 1/6/15 NBP - binder clips, paper, recycle container, forks 104.26 12/31/2014 101-41940-420990 1/6/15 Amazon.com - Ink (1) 55.08 12/31/2014 101-41940-420990 1/6/15 NBP - paper, pates, wastebaskets (4), stir sticks, 125.22 12/31/2014 101-41940-420990 1/6/15 Amazon.com - Wide format (30x300) inkjet paper (2 rolls) 54.99 12/31/2014 101-41940-420990 1/6/15 Runnings - (12) Oil-Dri Premium Absorbent 40lb 77.88 12/31/2014 101-42200-421100 1/6/15 Runnings - (4) Ice Melt; grill cover; 6pk dish clothes; 3pk towe 56.92 12/31/2014 101-42200-421990 1/6/15 Runnings - cred- accidently charged sales tax, so refund & rechr -60.83 12/31/2014 101-42200-421990 1/6/15 Runnings -was credited due to tax charged 60.83 12/31/2014 101-42200-421990 1/6/15 Grady's -(5) keyblank Fire Dept 9.95 12/31/2014 101-42200-421990 1/6/15 Streicher's - (4) two-tone badge- chief/asst. chief 319.96 12/31/2014 101-42200-421990 1/6/15 Runnings - batteries for SCBA Packs (2) 8 pks C 28.98 12/31/2014 101-42200-421990 1/6/15 Streicher's - (7) Collar insignia 101.50 12/31/2014 101-42200-421990 1/6/15 Home Depot - Regulator w/ guage 21.89 01/15/2015 101-42200-421990 1/6/15 Gradys - trans garage door; (25) thimble wire rope; (25) nuts; 69.06 12/31/2014 101-42200-422990 1/6/15 Wright Hennacct 040-11370-6700 - 303 W 6th St - Fire 27.95 12/31/2014 101-42200-431900 1/6/15 Moon Motors - Service to 2004 Polaris Ranger- Fire-labor reduced 788.44 12/31/2014 101-42200-431990 1/6/15 Federal Express - Engine #4 Jaws of Life shipped to TNT Rescue 154.86 12/31/2014 101-42200-432200 1/6/15 Verizon - Nov 04 - Dec 03 100.84 12/31/2014 101-42400-432100 1/6/15 Office Max - USB dr; (2) reams paper; (2) 25pk heatseal; 143.16 12/31/2014 101-43110-420990 1/6/15 Verizon - Nov 04 - Dec 03 50.42 12/31/2014 101-43115-432100 1/6/15 Verizon - 11/11-12/10/14 25.02 12/31/2014 101-43115-432100 1/6/15 Grady's - paint for shovels 5.99 12/31/2014 101-43120-421510 1/6/15 Home Depot -(2) paint for Trailer 17.94 12/31/2014 101-43120-421510 1/6/15 Gradys -#116 wash brush; paint pail; handle 28.47 12/31/2014 101-43120-421510 1/6/15 Delegard Tools - will be credited on next stmnt- mistake 159.30 12/31/2014 101-43120-421990 1/6/15 Moon Motors - chain saw blades- tree removal Walnut/RR tracks 59.77 12/31/2014 101-43120-422100 1/6/15 Moon Motors - chainsaw bar/chain 290 78.03 12/31/2014 101-43120-422100 1/6/15 Monti Napa - #111 & stock - (5) lamp 7.45 12/31/2014 101-43120-422100 1/6/15 Northern Tool & Equipment - 2" adj coupler 98.18 12/31/2014 101-43120-422100 1/6/15 Felling Trailers - (2) fender for trailer 132.57 12/31/2014 101-43120-422100 1/6/15 Monti Napa -adapter; brake line; fluid- paint trailer 10.87 12/31/2014 101-43120-422100 1/6/15 Monti Napa -paint trailer- Brake line; adapter 11.87 12/31/2014 101-43120-422100 1/6/15 Monti Napa- Paint Trailer - (2) shoes; (2) Seals 170.28 12/31/2014 101-43120-422100 1/6/15 CWP Enterprises -#103 - 3000 psi hydraulic hose 58.26 12/31/2014 101-43120-422100 1/6/15 Zarnoth Brush Works - #132B-Tymco600 pickup head w/ transition, 4,545.00 12/31/2014 101-43120-422100 1/6/15 M-R Signs - variety of street signs/ brackets 6,186.94 12/31/2014 101-43120-422100 1/6/15 Titan Machine - #103- Transaxle 5G 192.60 01/15/2015 101-43120-422100 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Titan Machine - #103- case - Pkg eng oil; case- filter; case-oil 402.90 01/15/2015 101-43120-422100 1/6/15 Home Depot - #109 02x12-10' Btr Premium Doug Fir 15.89 12/31/2014 101-43120-422110 1/6/15 Boyer Truck - #111- Cap-spdl; gasket 80.96 12/31/2014 101-43120-422110 1/6/15 Monti Napa - #105 wing light- 4" utility light 16.29 12/31/2014 101-43120-422110 1/6/15 Monti Napa - #104 - (3) fuel filter 26.58 12/31/2014 101-43120-422110 1/6/15 Titan Machine - #105-(3) Transaxle 5G 431.70 12/31/2014 101-43120-422110 1/6/15 CWP Enterprises -#110- 5000 psi hydrualic hose 383.65 12/31/2014 101-43120-422110 1/6/15 Royal Tire - #121 (4) 12 ply; (4) ind-sks tire mt; (4) metal ste 1,393.28 12/31/2014 101-43120-422200 1/6/15 Royal Tire - #120-(4) Mich; (4) OTR MT/DMT; (4) OTR Stem 6,662.10 12/31/2014 101-43120-422200 1/6/15 Locators & Supplies - (2) Road Work Ahead signs 305.99 12/31/2014 101-43120-422600 1/6/15 Verizon - Nov 04 - Dec 03 104.43 12/31/2014 101-43120-432100 1/6/15 Verizon - 11/21-12/20/14 26.02 12/31/2014 101-43120-432100 1/6/15 Aramark - uniform rental - 10/30-11/27/14 170.61 12/31/2014 101-43120-441700 1/6/15 Aramark - uniform rental - December 2014 Streets 138.99 12/31/2014 101-43120-441700 1/6/15 Runnings - #116- 1 1/2" hose barb; 1 1/2" 90 deg. male adaptor 14.48 12/31/2014 101-43125-422100 1/6/15 Monti Napa - #140 plow & shop supply- (2) hoses; (4) hydraulic H 82.98 12/31/2014 101-43125-422100 1/6/15 Monti Napa - (2) mirrors 31.78 12/31/2014 101-43125-422100 1/6/15 H & L Mesabi - (5) surfaced hardened blade; (4) carbide insert b 2,044.33 12/31/2014 101-43125-422460 1/6/15 Midway Iron & Metal -(10) 25' Angle - 193.00 12/31/2014 101-43127-421500 1/6/15 Applied Maint. Supplies - Aero Paint-12pk Gray; 12pk black 204.78 12/31/2014 101-43127-421510 1/6/15 Runnings Mig wire 62.99 12/31/2014 101-43127-421520 1/6/15 Zep - (5) gal Orange Degreaser 258.72 12/31/2014 101-43127-421600 1/6/15 Home Depot -50' extention cord 54.96 12/31/2014 101-43127-421990 1/6/15 Aramark - shop towels - 10/30-11/27/14 178.42 12/31/2014 101-43127-421990 1/6/15 Monti Napa Air Fresh; Tie Down 14.93 12/31/2014 101-43127-421990 1/6/15 Gradys -nozzle gun cushion grip 9.99 12/31/2014 101-43127-421990 1/6/15 Grady's -(6) 1 3/4" padlock; (6) 1 1/2" padlock 152.88 12/31/2014 101-43127-421990 1/6/15 Grady's - (2) Allen wrench set screw 1.70 12/31/2014 101-43127-421990 1/6/15 Fastenal - 1/2"-13 s/s FHN 8.86 12/31/2014 101-43127-421990 1/6/15 Auto Value - (6) 25 lb Optisorb 59.94 12/31/2014 101-43127-421990 1/6/15 Aramark - shop towels - December 2014 163.81 12/31/2014 101-43127-421990 1/6/15 Northern Tools & Equipment - hand pump system 137.77 12/31/2014 101-43127-421990 1/6/15 Home Depot - Paint Shop restroom- 3750 gal paint; Frog tape; (2 48.40 12/31/2014 101-43127-422300 1/6/15 Advanced Disposal - November 2014 110.80 12/31/2014 101-43127-431000 1/6/15 Fastenal - (50) S/S FW 1/2x1 3/8 od; (25) 1/2"-13 S/S FHN; (25) 20.26 12/31/2014 101-43160-421530 1/6/15 Gradys - 1/2" nut (12) 4.44 12/31/2014 101-43160-421530 1/6/15 Home Depot -(4) 600v midget fuse - Christmas lights on 25 84.44 12/31/2014 101-43160-421530 1/6/15 Fastenal - Return (20) 1/2x13x1 HCS -12.73 12/31/2014 101-43160-421530 1/6/15 Fastenal - 1/2x13x1 HCS (30) 16.51 12/31/2014 101-43160-421530 1/6/15 Fastenal -1/2x13x1 HCS (30) 19.09 12/31/2014 101-43160-421530 1/6/15 Wright Henn - November 2014 HADCO lights@ E 7th St 150-1686-8332 357.75 12/31/2014 101-43160-431900 1/6/15 Wright Henn - 11/16/14-12/15/14 (30) lights 4018 School Blvd 415.50 12/31/2014 101-43160-431900 1/6/15 Wright Henn - 11/16/14-12/15/14 (14) lights 4489 School Blvd 193.90 12/31/2014 101-43160-431900 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 1/6/15 Wright Henn - 11/16/14-12/15/14- Cedar St Dundas to Chelsea 124.65 12/31/2014 101-43160-431900 1/6/15 Wright Henn - 11/16/14-12/15/14-School Blvd Fenning /18 to Edmun 372.00 12/31/2014 101-43160-431900 1/6/15 Wright Henn - 11/16/14-12/15/14- Chelsea Road East 180.00 12/31/2014 101-43160-431900 1/6/15 Wright Henn - 11/16/14-12/15/14- (9)lights 7th St & Highland Way 90.00 12/31/2014 101-43160-431900 1/6/15 Wright Henn - General Street Lighting 1,368.77 12/31/2014 101-43160-438100 1/6/15 Advanced Disposal - November 2014 32,715.49 12/31/2014 101-43230-431000 1/6/15 Advanced Disposal - November 2014 65.00 12/31/2014 101-43230-431010 1/6/15 Advanced Disposal - November 2014 10,649.73 12/31/2014 101-43230-431010 97,551.81Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 4 ACH Enabled: True 00006509855 Vanco - Fitness Rewards December 2014 107.00 12/31/2014 226-45122-430700 00006512671 Vanco - Gateway Transaction Program Fees Dec 2014 38.20 12/31/2014 655-49870-443980 00006512671 Vanco - Gateway Transaction Program Fees Dec 2014 10.35 12/31/2014 601-49440-443980 00006512671 Vanco - Gateway Transaction Program Fees Dec 2014 10.35 12/31/2014 602-49490-443980 165.90Check Total: Total for Check Run: Total of Number of Checks: 102,562.92 4 AP-Computer Check Proof List by Vendor (01/15/2015 - 4:05 PM)Page 8 The preceding list of bills payable was reviewed approved for payment Date: 1/26/2015 Approved by ________________________________ Mayor Brian Stumpf User: Printed:01/21/2015 - 1:02PM Julie.Cheney Computer Check Proof List by Vendor Accounts Payable Batch:00205.01.2015 - 00205.01.2015 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 1 ACH Enabled: True 20130534 December - 763 rides 3,333.33 12/31/2014 101-45178-431990 3,333.33Check Total: Vendor:1019 ALLINA HEALTH SYSTEM Check Sequence: 2 ACH Enabled: False 700000057 Random drug test - R Hoglund 20.00 12/31/2014 101-43120-431990 20.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False 501090644 Freight 5.00 01/27/2015 226-45122-433300 501090644 Cheese Pizzas 51.16 01/27/2015 226-45127-421460 501090644 Resale - pizzas, hot dogs, pretzels, chips, cocoa, fruit snacks 441.82 01/27/2015 226-45127-425410 497.98Check Total: Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 4 ACH Enabled: False 3012955 resale - beer 61.60 01/27/2015 609-49750-425200 61.60Check Total: Vendor:3819 AST SPORTS INC Check Sequence: 5 ACH Enabled: True 15076 crest; name - Parks 1/3 11.00 01/27/2015 101-45201-421110 15076 crest; name - Water1/3 11.00 01/27/2015 601-49440-421110 15076 crest; name - Sewer 1/3 11.00 01/27/2015 602-49490-421110 33.00Check Total: Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 6 ACH Enabled: True 368720 Chev Sup 5W20 - 55 gal @8.75; Chev ATF 82.9 gal @10.08; etc 2,275.95 12/31/2014 101-43127-421300 2,275.95Check Total: AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1065 BELLBOY CORPORATION Check Sequence: 7 ACH Enabled: True 46454900 resale-wine 96.00 01/27/2015 609-49750-425300 46454900 resale-liquor 801.60 01/27/2015 609-49750-425100 46571300 freight 18.00 01/27/2015 609-49750-433300 46571300 resale - liquor 1,719.10 01/27/2015 609-49750-425100 91387500 asst. bags 109.30 01/27/2015 609-49754-421990 91387500 resale 98.45 01/27/2015 609-49750-425400 91387500 resale 29.70 01/27/2015 609-49750-425500 91387500 freight 1.09 01/27/2015 609-49750-433300 91387600 resale- margarita sale 22.10 01/27/2015 609-49750-425400 2,895.34Check Total: Vendor:1067 BERNICK'S Check Sequence: 8 ACH Enabled: False 35120 resale - soda pop 38.90 01/27/2015 609-49750-425400 35121 resale - beer 236.50 01/27/2015 609-49750-425200 35820 resale - soda pop 452.00 01/27/2015 226-45127-425410 38100 resale - soda pop 133.10 01/27/2015 609-49750-425400 38101 resale - beer 1,653.60 01/27/2015 609-49750-425200 2,514.10Check Total: Vendor:1075 BOND TRUST SERVICES CORPORATION Check Sequence: 9 ACH Enabled: True 11744 2/2/15-2/1/16 GO Bonds Series 2010A 450.00 01/27/2015 317-47000-462010 450.00Check Total: Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 10 ACH Enabled: True 0665FNMT-15013 Voice - monthly access charge interstate 1/13-2/12/15 486.52 01/27/2015 656-49879-430910 486.52Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 11 ACH Enabled: True 1096356 utx - (25) 722GE ONT, 2 POTS, 2 GE, 1 RF/HPNA 8,717.32 01/27/2015 656-49877-421800 8,717.32Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 12 ACH Enabled: True 2348-000G 149 General 602.00 12/31/2014 101-41910-430400 2348-000G 149 General 602.00 12/31/2014 101-41610-430400 2348-000G 149 General 280.00 12/31/2014 101-42400-430400 2348-000G 149 General 238.00 12/31/2014 655-49870-430400 2348-001G 88 General 322.00 12/31/2014 101-42400-430400 2348-103G 90 Fibernet/Broadband Project 630.00 12/31/2014 655-49870-430400 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2348-129G 2 AT&T CABS Charges 70.00 12/31/2014 655-49870-430400 2348-130G 1 ZSPCUP - Sunset Ponds HOA Severance & Replat 700.00 12/31/2014 101-00000-220110 3,444.00Check Total: Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 13 ACH Enabled: False 10794 resale - wine 828.00 01/27/2015 609-49750-425300 828.00Check Total: Vendor:2220 CBS SPORTS NETWORK Check Sequence: 14 ACH Enabled: True 123114 CBS Sports - December 2014 961.25 12/31/2014 655-49860-430920 961.25Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 15 ACH Enabled: False 123114 WCCO December 2014 807.00 12/31/2014 655-49860-430920 807.00Check Total: Vendor:1102 CENTERPOINT ENERGY Check Sequence: 16 ACH Enabled: False 5768542-2 5768542-2 326.61 12/31/2014 101-41940-438300 5768542-2 5768542-2 7,552.87 12/31/2014 226-45122-438300 5768542-2 5768542-2 122.48 12/31/2014 101-45175-438300 5768542-2 5768542-2 163.31 12/31/2014 101-42800-438300 5788570-9 5788570-9 287.34 12/31/2014 609-49754-438300 5828859-8 5828859-8 61.51 12/31/2014 101-41940-438300 5864452-7 5864452-7 727.12 12/31/2014 101-45501-438300 8000014331-5 5799425, 5799427, 5820786, 5837384 2,793.05 12/31/2014 101-43127-438300 8000014331-5 5806932 91.74 12/31/2014 101-45201-438300 8000014331-5 5821009 486.34 12/31/2014 101-42200-438300 8000014331-5 5843395 54.89 12/31/2014 217-41990-438300 8235331-9 8235331-9 165.36 12/31/2014 101-41941-438300 8235333-5 8235333-5 83.97 12/31/2014 101-41941-438300 12,916.59Check Total: Vendor:2654 CENTURYLINK Check Sequence: 17 ACH Enabled: False R72010610615001 Voice 01/1-31/15 Jan 2015 monthly access charge 600.00 01/27/2015 656-49879-430910 600.00Check Total: Vendor:2654 CENTURYLINK Check Sequence: 18 ACH Enabled: False R97006006015001 Voice 01/1-31/15 Jan 2015 monthly access charge 143.49 01/27/2015 656-49879-430910 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 143.49Check Total: Vendor:2654 CENTURYLINK Check Sequence: 19 ACH Enabled: False L04003703715001 Voice 01/1-31/15 Jan 2015 monthly access charge 116.04 01/27/2015 656-49879-430910 116.04Check Total: Vendor:2804 CLEARWATER FIRE DEPARTMENT Check Sequence: 20 ACH Enabled: False 01052015 Josh Neubert (10) hrs training- Reimbursed by Cargil 100.00 01/27/2015 101-42200-115030 01052015 Missie Meemken (45.5) hr training- Reimbursed by Cargil 455.00 01/27/2015 101-42200-115030 555.00Check Total: Vendor:1123 CRABTREE COMPANIES INC Check Sequence: 21 ACH Enabled: True 129385 3/21/15-3/20/16 Laserfiche 3,088.00 01/27/2015 702-00000-431900 3,088.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 22 ACH Enabled: True 102675 resale- beer 456.65 12/31/2014 609-49750-425200 102940 resale - beer credit -18.00 01/27/2015 609-49750-425200 1128112 resale- beer 26,086.36 12/31/2014 609-49750-425200 1128112 resale- mix 84.00 12/31/2014 609-49750-425400 1141624 resale - beer 636.95 01/27/2015 609-49750-425200 1141644 resale - beer 8,547.80 01/27/2015 609-49750-425200 35,793.76Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 23 ACH Enabled: True 785960 resale - beer 4,683.20 01/27/2015 609-49750-425200 786885 resale - beer 599.85 01/27/2015 609-49750-425200 5,283.05Check Total: Vendor:1136 GORDON J DEHMER Check Sequence: 24 ACH Enabled: False 2612 Parts- extinguisher recharge $ mtc 21.00 01/27/2015 101-42200-440440 2612 Labor - extinguisher recharge $ mtc 25.00 01/27/2015 101-42200-440440 46.00Check Total: Vendor:4010 MARILYN DIRKSWAGER Check Sequence: 25 ACH Enabled: False 01/20/2015 January & February 2015 Programs 245.00 01/27/2015 101-00000-220150 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 245.00Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 26 ACH Enabled: True 175740 14C002 - PHN Ad# 326099 119.99 01/27/2015 602-00000-165010 175741 Ordinance CH 5 & 8 Ad# 330121 110.76 01/27/2015 101-41910-435100 230.75Check Total: Vendor:1155 EDAM Check Sequence: 27 ACH Enabled: False 01/20/2015 2015 Membership 250.00 01/27/2015 101-41310-443300 250.00Check Total: Vendor:3632 EMERGENCY RESPONSE SOLUTIONS Check Sequence: 28 ACH Enabled: True 3241 (3) Crestair Nozzle Rebuilt kit 444.89 01/27/2015 101-42200-421990 444.89Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 29 ACH Enabled: False 0465858 resale- wine cages; gift bags, etc 695.74 01/27/2015 609-49750-425400 0465858 freight 150.09 01/27/2015 609-49750-433300 845.83Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 30 ACH Enabled: False 264-661 resale - soda pop 418.80 01/27/2015 609-49750-425400 418.80Check Total: Vendor:3318 FIBERNET MONTICELLO Check Sequence: 31 ACH Enabled: False 01/13/2015 Bullseye December 2014 -1.51 01/27/2015 656-00000-362990 01/13/2015 Bullseye December 2014 86.01 01/27/2015 656-49870-443980 84.50Check Total: Vendor:1180 FIRST HOSPITAL LABORATORIES INC Check Sequence: 32 ACH Enabled: False FL00110656 DOT - Random drug test - R. Hoglund 42.95 01/27/2015 101-43120-431990 42.95Check Total: Vendor:2222 FOX SPORTS NET INC Check Sequence: 33 ACH Enabled: True I16373 FSN - December2014 4,464.53 12/31/2014 655-49860-430920 4,464.53Check Total: AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 34 ACH Enabled: False 123114 WFTC - December 2014 201.75 12/31/2014 655-49860-430920 123114 KMSP- December 2014 1,049.10 12/31/2014 655-49860-430920 1,250.85Check Total: Vendor:3893 GOPHER STATE EVENTS Check Sequence: 35 ACH Enabled: False 01/20/2015 Deposit for Blazin Thru Bertram 9-5-15 100.00 01/27/2015 226-45127-430130 100.00Check Total: Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 36 ACH Enabled: True 129952 Annual Fee 1/2 50.00 01/27/2015 601-49440-432770 129952 Annual Fee 1/2 50.00 01/27/2015 656-49877-432770 100.00Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 37 ACH Enabled: False 176457 freight 6.75 01/27/2015 609-49750-433300 176457 resale - wine 566.98 01/27/2015 609-49750-425300 573.73Check Total: Vendor:4009 KYLYNN HALICAN Check Sequence: 38 ACH Enabled: False 01/20/2015 February 2015 Program 35.00 01/27/2015 101-00000-220150 35.00Check Total: Vendor:4012 ALICE HALVERSON Check Sequence: 39 ACH Enabled: False 12/26/2014 Paid Silver & Fit co-pay to MCC - need to pay directly to S&F 23.39 12/31/2014 226-45122-347910 12/26/2014 Paid Silver & Fit co-pay to MCC - need to pay directly to S&F 1.61 12/31/2014 226-00000-208100 25.00Check Total: Vendor:1883 STEVE HANSON Check Sequence: 40 ACH Enabled: False 01132015 Reimburse for inv #96621 Visions Embroid - (40) Logo (20) Names 500.00 01/27/2015 101-42200-421120 500.00Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 41 ACH Enabled: True 123114 HBO - December 2014 311.64 12/31/2014 655-49860-430920 123114 HBO Bulk - December 2014 513.05 12/31/2014 655-49860-430920 123114 MAX - December 2014 47.00 12/31/2014 655-49860-430920 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 871.69Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 42 ACH Enabled: False 123114 KSTP -December 2014 363.15 12/31/2014 655-49860-430920 123114 KSTC-December 2014 363.15 12/31/2014 655-49860-430920 726.30Check Total: Vendor:1830 J P COOKE COMPANY Check Sequence: 43 ACH Enabled: False 321540 2015-16 Dog License Tags (200) 61.38 01/27/2015 101-42700-421990 61.38Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 44 ACH Enabled: False 2291304 resale - beer 123.00 12/31/2014 609-49750-425200 2309140 resale - beer 772.20 01/27/2015 609-49750-425200 895.20Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 45 ACH Enabled: False 5064151 freight 6.48 01/27/2015 609-49750-433300 5064151 resale - liquor 534.62 01/27/2015 609-49750-425100 5064152 freight 64.80 01/27/2015 609-49750-433300 5064152 resale - wine 2,764.30 01/27/2015 609-49750-425300 5064152 resale - mix 73.35 01/27/2015 609-49750-425400 5064153 resale - beer 83.96 01/27/2015 609-49750-425200 5065506 resale - liquor 3,034.18 01/27/2015 609-49750-425100 5065506 resale - liquor 35.03 01/27/2015 609-49750-425100 5065507 resale - wine 1,072.69 01/27/2015 609-49750-425300 5065507 freight 24.95 01/27/2015 609-49750-433300 5068102 resale- wine 1,091.31 01/27/2015 609-49750-425100 5068102 freight 8.64 01/27/2015 609-49750-433300 5068103 freight 17.28 01/27/2015 609-49750-433300 5068103 resale- wine 591.30 01/27/2015 609-49750-425300 5070609 freight 73.07 01/27/2015 609-49750-433300 5070609 resale - liquor 4,786.00 01/27/2015 609-49750-425100 5070610 resale - wine 3,443.90 01/27/2015 609-49750-425300 5070610 resale - mix 167.31 01/27/2015 609-49750-425400 5070610 freight 112.31 01/27/2015 609-49750-433300 5070611 resale - beer 52.00 01/27/2015 609-49750-425200 50729999 freight 35.16 01/27/2015 609-49750-433300 50729999 resale - liquor 4,191.58 01/27/2015 609-49750-425100 5073000 freight 27.36 01/27/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 5073000 resale - wine 833.70 01/27/2015 609-49750-425300 5074068 freight 21.60 01/27/2015 609-49750-433300 5074068 resale - liquor 1,452.50 01/27/2015 609-49750-425100 5074069 resale - wine 2,441.95 01/27/2015 609-49750-425300 5074069 freight 90.72 01/27/2015 609-49750-433300 5074070 resale - liquor 20.99 01/27/2015 609-49750-425100 510230 resale - liquor credit -6.34 01/27/2015 609-49750-425100 510231 resale - liquor credit -13.83 01/27/2015 609-49750-425100 510232 resale - liquor credit -16.32 01/27/2015 609-49750-425100 510233 resale - wine credit -8.00 01/27/2015 609-49750-425300 27,108.55Check Total: Vendor:2641 JOHNSON MATERIALS INC Check Sequence: 46 ACH Enabled: False 1116 (176.62) tons washed sand 809.85 12/31/2014 101-43125-421700 809.85Check Total: Vendor:2251 KARE GANNETT CO INC Check Sequence: 47 ACH Enabled: False 415-1017 KARE TV - December 2014 887.70 12/31/2014 655-49860-430920 887.70Check Total: Vendor:2626 HARRY LANTTO Check Sequence: 48 ACH Enabled: True 01/14/15 1/14/15 Planning Commission Meeting Recording 50.00 01/27/2015 101-41910-431990 01/14/15 1/14/15 EDA Meeting Recording 50.00 01/27/2015 213-46301-431990 100.00Check Total: Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 49 ACH Enabled: False C0034815 LMCIT Claim #C0034815 date of loss 10/02/14 1,000.00 12/31/2014 101-43110-436990 1,000.00Check Total: Vendor:2304 LEGACY MECHANICAL SERVICES LLC Check Sequence: 50 ACH Enabled: True 4425 Test RPZ's 152.00 01/27/2015 101-45501-422990 4425 Test RPZ's, replace valve in boiler room & mens lockerroom 1,013.00 01/27/2015 226-45122-440440 1,165.00Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 51 ACH Enabled: True 188607 resale 688.03 01/27/2015 609-49750-425500 188607 resale- 387.32 01/27/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 1,075.35Check Total: Vendor:1304 M J DONOVAN ENTERPRISES Check Sequence: 52 ACH Enabled: False 98306 (4) Eagle Flags; (2) 24" x 24" logo; (2) lettering; (2) gal lett 635.30 01/27/2015 101-42200-421990 635.30Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 53 ACH Enabled: True 176343 634 gallons diesel @ $1.7230 1,375.85 01/27/2015 101-43120-421200 176344 398 gallons unleaded @ $1.2657 673.70 01/27/2015 101-43120-421200 2,049.55Check Total: Vendor:1309 MARTIE'S FARM SERVICE INC Check Sequence: 54 ACH Enabled: False 482603 Dog food (6) 165.30 12/31/2014 101-42700-421990 482604 Ice Melt 9.99 12/31/2014 101-42700-422990 175.29Check Total: Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 55 ACH Enabled: True 01/12/15 City Council Meeting Recording 1/12/15 80.00 01/27/2015 101-41110-431990 01/12/15 Training on new system 20.00 01/27/2015 101-41110-431990 01/20/2015 Additional training on new system 12.00 01/27/2015 101-41110-431990 112.00Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 56 ACH Enabled: True 123114 MGM HD - December 2014 66.03 12/31/2014 655-49860-430920 66.03Check Total: Vendor:1327 MIDSTATES EQUIPMENT & SUPPLY Check Sequence: 57 ACH Enabled: False 215015 Maxwell nuvo (crack sealer) - State bid contract 15,020.46 01/27/2015 101-43120-422400 15,020.46Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 58 ACH Enabled: False 123114 MLB Network December 2014 278.00 12/31/2014 655-49860-430920 278.00Check Total: Vendor:1738 MN DEPT OF HEALTH Check Sequence: 59 ACH Enabled: False Qrt 4 2014 Community Water Supply Service Connection Fee Qrt 4 2014 6,516.00 12/31/2014 601-49440-443750 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 6,516.00Check Total: Vendor:1360 MN SAFETY COUNCIL Check Sequence: 60 ACH Enabled: False 002964 2015 2015 Membership Dues 495.00 01/27/2015 101-41800-443300 495.00Check Total: Vendor:2135 MONTICELLO BASEBALL Check Sequence: 61 ACH Enabled: False 01/06/2015 2015 Banner 300.00 01/27/2015 226-45122-434990 300.00Check Total: Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 62 ACH Enabled: False 1/20/2015 Title Application for new truck 24.75 01/27/2015 101-42200-443990 24.75Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 63 ACH Enabled: True 01/20/2015 Monthly Allocation - January 4,583.33 01/27/2015 101-45175-444310 4,583.33Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 64 ACH Enabled: True 123114 Music Choice - December 2014 250.02 12/31/2014 655-49860-430920 250.02Check Total: Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 65 ACH Enabled: True 2838 NTTC Dec. 2014 32,782.95 12/31/2014 655-49860-430920 2838 NTTC Dec. 2014 credit from Nov 2014 -1,686.64 12/31/2014 655-49860-430920 31,096.31Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 66 ACH Enabled: True 1380 Dec. 2014 (4.5) hours; fixed billing 637.00 12/31/2014 656-49877-431990 637.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 67 ACH Enabled: True 834559 Bravo- December 2014 291.90 12/31/2014 655-49860-430920 834561 Chiller - December 2014 25.84 12/31/2014 655-49860-430920 834562 cloo -December 2014 25.84 12/31/2014 655-49860-430920 834563 CNBC - December 2014 521.25 12/31/2014 655-49860-430920 834565 CNBC World - December 2014 25.00 12/31/2014 655-49860-430920 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 834566 E! - December 2014 281.48 12/31/2014 655-49860-430920 834568 Esquire - December 2014 201.55 12/31/2014 655-49860-430920 834570 G4- December 2014 135.53 12/31/2014 655-49860-430920 834574 MSNBC- December 2014 403.10 12/31/2014 655-49860-430920 834575 mun2 -December 2014 33.44 12/31/2014 655-49860-430920 834576 NBC Olympics - December 2014 125.10 12/31/2014 655-49860-430920 834577 Oxygen - December 2014 267.58 12/31/2014 655-49860-430920 834579 Sprout - December 2014 25.00 12/31/2014 655-49860-430920 834580 Syfy - December 2014 337.08 12/31/2014 655-49860-430920 834581 Golf Channel - December 2014 333.60 12/31/2014 655-49860-430920 834582 Telemundo -December 2014 45.60 12/31/2014 655-49860-430920 834583 Universal HD-December 2014 108.48 12/31/2014 655-49860-430920 834585 USA Network- December 2014 1,025.13 12/31/2014 655-49860-430920 834586 NBCSN - December 2014 257.15 12/31/2014 655-49860-430920 4,469.65Check Total: Vendor:2082 NEUSTAR INC Check Sequence: 68 ACH Enabled: True M10751645 Acct. 19894 12/1-31/2014 Local # Portability 150.00 12/31/2014 655-49870-431990 M10751784 Acct. 20313 12/1-31/2014 SOW Inv Charges 0.59 12/31/2014 655-49870-431990 M10751785 Acct. 20313 12/1-31/2014 SOW Inv Charges 64.78 12/31/2014 655-49870-431990 215.37Check Total: Vendor:2216 NHL NETWORK Check Sequence: 69 ACH Enabled: False 123114 NHL SD - December 2014 240.47 12/31/2014 655-49860-430920 240.47Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 70 ACH Enabled: True 21613 General - Technical Assistance City Projects 4,718.36 12/31/2014 101-41910-431990 21614 ZSPCUP - Dec 2014 Technical Assistance Private Projects 1,420.25 12/31/2014 101-00000-220110 21614 Aitcheson Tree Protection Appeal - December 2014 1,091.35 12/31/2014 101-41910-431990 21614 ZXCELS - Xcel Spike Substation December 2014 403.65 12/31/2014 101-00000-220110 21615 Meetings - 12/2/14 Prep & attend Planning Comm Meeting 150.00 12/31/2014 101-41910-431990 7,783.61Check Total: Vendor:1414 JEFF O'NEILL Check Sequence: 71 ACH Enabled: True 12/31/2014 Mileage Reimbursement 7/1/14-12/31/14 (1,287 miles) 579.15 12/31/2014 101-41310-433100 579.15Check Total: Vendor:2131 ONVOY LLC Check Sequence: 72 ACH Enabled: True AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 150102008669 Voice- 1/2-2/1/15 A llinks; 800 Dips 1,280.78 01/27/2015 656-49879-430910 150102009107 Voice- Operator Service-Wholesale 800 Switched 486.16 01/27/2015 656-49879-430910 1,766.94Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 73 ACH Enabled: False 1/9/2014 resale - credit wine inv 8474877 -230.00 12/31/2014 609-49750-425300 1/9/2014 freight credit inv 8474877 -4.50 12/31/2014 609-49750-433300 8483033 freight 8.75 01/27/2015 609-49750-433300 8483033 resale - wine 733.94 01/27/2015 609-49750-425300 508.19Check Total: Vendor:2783 PERMITWORKS LLC Check Sequence: 74 ACH Enabled: False 2015-0026 Jan - Dec 2015 Permits & Inspections Software Support Plan 1,495.00 01/27/2015 702-00000-431900 1,495.00Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 75 ACH Enabled: False 2723346 resale - liquor 3,597.50 01/27/2015 609-49750-425100 2723346 freight 80.64 01/27/2015 609-49750-433300 2723347 freight 51.12 01/27/2015 609-49750-433300 2723347 resale - wine 2,424.48 01/27/2015 609-49750-425300 2724272 resale - liquor 6,689.29 01/27/2015 609-49750-425100 2724272 freight 68.87 01/27/2015 609-49750-433300 2724273 freight 11.52 01/27/2015 609-49750-433300 2724273 resale - wine 252.90 01/27/2015 609-49750-425300 2724273 resale - mix 46.24 01/27/2015 609-49750-425400 2726113 resale- liquor 1,181.70 01/27/2015 609-49750-425100 2726113 freight 11.52 01/27/2015 609-49750-433300 2726521 resale - liquor 76.00 01/27/2015 609-49750-425100 2727768 resale - liquor 1,354.55 01/27/2015 609-49750-425100 2727768 freight 19.01 01/27/2015 609-49750-433300 2727769 freight 12.96 01/27/2015 609-49750-433300 2727769 resale - wine 380.00 01/27/2015 609-49750-425300 2729349 freight 73.44 01/27/2015 609-49750-433300 2729349 resale - liquor 4,960.40 01/27/2015 609-49750-425100 2729350 resale - wine 25.95 01/27/2015 609-49750-425300 2729350 freight 1.44 01/27/2015 609-49750-433300 2730005 freight 37.44 01/27/2015 609-49750-433300 2730005 resale - liquor 3,765.10 01/27/2015 609-49750-425100 2730006 freight 29.52 01/27/2015 609-49750-433300 2730006 resale - liquor 4,085.00 01/27/2015 609-49750-425100 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 29,236.59Check Total: Vendor:1428 PINNACLE PUBLISHING LLC Check Sequence: 76 ACH Enabled: False INV0223677 Monticello & Big Lake Yellow Pages 112.20 01/27/2015 226-45122-434990 112.20Check Total: Vendor:1452 RCB ASSOCIATES INC Check Sequence: 77 ACH Enabled: True 719 Pager Service Jan-Dec 2015 1/2 water 44.57 01/27/2015 601-49440-432100 719 Pager Service Jan-Dec 2015 1/2 sewer 44.56 01/27/2015 602-49490-432100 89.13Check Total: Vendor:1455 RED'S MARATHON Check Sequence: 78 ACH Enabled: False 12/4/2014 Truck #112 mileage 101153 (no price/gallons listed) 66.43 12/31/2014 101-43120-421200 66.43Check Total: Vendor:2602 RFD TV Check Sequence: 79 ACH Enabled: False 2125-1267 RFD-TV - December 2014 24.17 12/31/2014 655-49860-430920 24.17Check Total: Vendor:3597 ROCKFORD FIRE DEPARTMENT Check Sequence: 80 ACH Enabled: False 01052015 Training for Chad Keuseman- Cargil will reimburse 300.00 01/27/2015 101-42200-115030 300.00Check Total: Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 81 ACH Enabled: True A24665 Purchase & Install new lock on bottom of safe drawer 417.50 12/31/2014 226-45122-440440 417.50Check Total: Vendor:4007 SAINT JOHN'S OUTDOOR UNIVERSITY Check Sequence: 82 ACH Enabled: False 1006 Program fees for Amazing Animals 2/7/15 93.68 01/27/2015 101-00000-220150 93.68Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 83 ACH Enabled: True 01/08/2015 December Mileage (380) 212.80 12/31/2014 101-42700-433100 01/20/2015 Semi Monthly Contract Payment 1,593.75 01/27/2015 101-42700-431200 1,806.55Check Total: AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3827 SAMBATEK INC Check Sequence: 84 ACH Enabled: True 04543 Code updates - Tree preservation codes 26.50 12/31/2014 101-41910-431990 26.50Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 85 ACH Enabled: False W4652241 12/27 Alyssa Barthel R2128 168.00 12/31/2014 226-45122-431992 168.00Check Total: Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 86 ACH Enabled: True 01/12/2015 Cable PEG fees FNM - Qr 4 2014 2,058.70 12/31/2014 655-49870-432500 2,058.70Check Total: Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 87 ACH Enabled: False 123114 Showtime - December 2014 125.70 12/31/2014 655-49860-430920 125.70Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 88 ACH Enabled: False 123114 WUCW December 2014 290.52 12/31/2014 655-49860-430920 290.52Check Total: Vendor:3688 SOURCEONE SOLUTIONS LLC Check Sequence: 89 ACH Enabled: True 4658 monthly billing; (35) insert 2,000.53 01/27/2015 656-49870-431990 4658 monthly billing; (35) insert - postage 542.92 01/27/2015 656-49870-432200 2,543.45Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 90 ACH Enabled: False 1242938 resale - liquor 816.24 01/27/2015 609-49750-425100 1242938 freight 9.23 01/27/2015 609-49750-433300 1242939 freight 26.55 01/27/2015 609-49750-433300 1242939 resale - wine 1,585.32 01/27/2015 609-49750-425300 1242939 resale - wine credit -220.00 01/27/2015 609-49750-425300 1242939 resale - freight -1.35 01/27/2015 609-49750-433300 1245242 freight 16.54 01/27/2015 609-49750-433300 1245242 freight 1,279.89 01/27/2015 609-49750-425100 1245243 resale - mix 38.87 01/27/2015 609-49750-425400 1245243 freight 1.35 01/27/2015 609-49750-433300 1245244 freight 47.93 01/27/2015 609-49750-433300 1245244 resale - wine 3,374.00 01/27/2015 609-49750-425300 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 6,974.57Check Total: Vendor:4006 ST CLOUD ACQUISITION COMPANY Check Sequence: 91 ACH Enabled: False 116829 (8) annual fire ext. inspec; (2) 6 yr/rech. dry chem; hydro dry 202.44 12/31/2014 101-45201-420650 116833 (12) annual fire ext. inspec; (4) dry chem; hydro dry; halon;etc 400.43 12/31/2014 601-49440-420650 116837 (23) annual fire ext. inspec; (6) dry chem; hydro dry; halon;etc 519.56 12/31/2014 101-43127-420650 1,122.43Check Total: Vendor:3829 STEVE'O'SEPTIC Check Sequence: 92 ACH Enabled: True Dec 2014 (6) Portable Toilet Rental & Winterization - Dec 2014 388.50 12/31/2014 101-45201-431990 388.50Check Total: Vendor:1518 TDS TELECOM Check Sequence: 93 ACH Enabled: True 665-837-0005 Voice - nonpublished number charges 50.37 01/27/2015 656-49879-430910 665-838-00000 Voice - nonpublished number charges 180.00 01/27/2015 656-49879-430910 763-271-3230 TDS 102.50 01/27/2015 656-49870-432100 763-271-3257 TDS 91.86 01/27/2015 702-00000-432100 763-295-2005 TDS 18.23 01/27/2015 702-00000-432100 763-295-3714 TDS 334.90 01/27/2015 702-00000-432100 763-295-4054 TDS 47.31 01/27/2015 656-49870-432100 825.17Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 94 ACH Enabled: True 00756329 resale- beer credit -38.40 12/31/2014 609-49750-425200 00756334 resale- beer credit -242.90 01/27/2015 609-49750-425200 00756337 resale- beer credit -83.40 01/27/2015 609-49750-425200 864824-2 resale- beer credit -48.00 12/31/2014 609-49750-425200 869584 resale- beer credit 10,187.38 01/27/2015 609-49750-425200 870961 resale- beer 156.25 01/27/2015 609-49750-425200 870962 resale- misc tax 69.70 01/27/2015 609-49750-425400 870963 resale- beer 9,129.65 01/27/2015 609-49750-425200 870963 resale- 72.00 01/27/2015 609-49750-425400 871062 resale- beer 101.00 01/27/2015 609-49750-425200 19,303.28Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 95 ACH Enabled: False 403492 WGN American - December 2014 201.31 12/31/2014 655-49860-430920 201.31Check Total: AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference Vendor:3791 TRI STATE BOBCAT Check Sequence: 96 ACH Enabled: False A11762 wear kit - new chipper 1,000.00 12/31/2014 101-45201-422100 1,000.00Check Total: Vendor:2165 TV GUIDE NETWORKS LLC TV GUIDE ENTERTAINMENT GROUP LLC Check Sequence: 97 ACH Enabled: True 148772 TV Guide - December 2014 444.14 12/31/2014 655-49860-430920 444.14Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 98 ACH Enabled: False 00044460 February 2015 WWTP Operation & Maintenance 79,823.00 01/27/2015 602-49480-430800 79,823.00Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 99 ACH Enabled: True 1508216 resale - soda pop 120.00 01/27/2015 609-49750-425400 1515038 resale - soda pop 421.00 01/27/2015 609-49750-425400 541.00Check Total: Vendor:1684 VINOCOPIA Check Sequence: 100 ACH Enabled: True 0115714 resale - wine 424.00 01/27/2015 609-49750-425300 0115714 resale - liquor 106.00 01/27/2015 609-49750-425100 0115714 freight 12.50 01/27/2015 609-49750-433300 0116138 freight 20.00 01/27/2015 609-49750-433300 0116138 resale - liquor 1,063.00 01/27/2015 609-49750-425100 0116138 resale - wine 264.00 01/27/2015 609-49750-425300 1,889.50Check Total: Vendor:3872 SID VOLLEMA Check Sequence: 101 ACH Enabled: False 01/20/2015 FNM Refund 11.97 01/27/2015 656-00000-115025 11.97Check Total: Vendor:1561 WATER LABORATORIES INC Check Sequence: 102 ACH Enabled: False 4689 Water Testing - Dec. 2014 225.00 12/31/2014 601-49440-422740 225.00Check Total: Vendor:4008 SANDRA WELTON-WOOD Check Sequence: 103 ACH Enabled: False 01/20/2015 Program Fees for January & February 2015 805.00 01/27/2015 101-00000-220150 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 805.00Check Total: Vendor:2651 WILSON DEVELOPMENT SERVICES LLC Check Sequence: 104 ACH Enabled: True 23177 BLK034 - Acquisition & relocation consult services Dahlke proper 609.12 12/31/2014 213-46301-443300 609.12Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 105 ACH Enabled: True 382653 freight 13.20 01/27/2015 609-49750-433300 382653 resale - wine 816.00 01/27/2015 609-49750-425300 829.20Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 106 ACH Enabled: False 7013183 resale - wine 1,960.48 01/27/2015 609-49750-425300 7013183 freight 26.64 01/27/2015 609-49750-433300 7014892 freight 15.84 01/27/2015 609-49750-433300 7014892 resale - wine 720.00 01/27/2015 609-49750-425300 2,722.96Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 107 ACH Enabled: False 1080274774 resale - liquor 2,862.90 01/27/2015 609-49750-425100 1080274774 resale - wine 238.98 01/27/2015 609-49750-425300 1080274774 freight 45.81 01/27/2015 609-49750-433300 1080277528 freight 49.25 01/27/2015 609-49750-433300 1080277528 resale - liquor 2,334.23 01/27/2015 609-49750-425100 1080277528 resale - wine 520.00 01/27/2015 609-49750-425300 6,051.17Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 108 ACH Enabled: False 01/08/2015 Deed tax 1-94 turnback from interchange project 6.65 01/27/2015 101-41310-443990 6.65Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 109 ACH Enabled: True 01/13/2015 January 2015 94,170.00 01/27/2015 101-42100-430500 01/15/2015 Fines & Fees for December 2014 3,521.61 01/27/2015 101-42100-430410 97,691.61Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 110 ACH Enabled: False 01/08/2015 Recording for deed 1-94 turnback from interchange project 46.00 01/27/2015 101-41310-443990 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 46.00Check Total: Vendor:4013 WRIGHT COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP Check Sequence: 111 ACH Enabled: False 11/12/2014 Member Investor Dues 2015 2,445.90 01/27/2015 213-46301-443300 2,445.90Check Total: Vendor:1582 WRIGHT COUNTY IT Check Sequence: 112 ACH Enabled: False 15-016 (28) 2015 800 MHz Radio Infrastructure Fee 2,100.00 01/27/2015 101-42200-431990 2,100.00Check Total: Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 113 ACH Enabled: True 10710177100 Useage 11/1-12/1/2014 - Sunset Ponds/94th Lift Station 132.43 12/31/2014 602-49490-438100 10710177100 credit moved from acct 107-1017-7100 -203.64 12/31/2014 602-49490-438100 10710177100 credit moved to Sunset Ponds/94th 150-1613-8200 203.64 12/31/2014 101-00000-362990 10710177100 Dec 2014 Service - 1675 CR39 9.40 12/31/2014 101-00000-362990 10710177100 Dec 2014 Services- DMV 19.95 12/31/2014 217-41990-431900 10710177100 Dec 2014 Services- Parks- 2171 W River St 36.45 12/31/2014 101-45201-431900 10710177100 Dec 2014 Services- Fire - 303 W 6th St 27.95 12/31/2014 101-42200-431900 10710177100 Dec 2014 Services- Water - 5980 Jason Ave NE 19.95 12/31/2014 601-49440-431900 10710177100 Dec 2014 Services- MCC - 505 Walnut St 27.95 12/31/2014 226-45122-431900 10710177100 Dec 2014 Services- Water- 207 Chelsea Rd 32.95 12/31/2014 601-49440-431900 10710177100 Dec 2014 Services- Water- 209 Cedar St 29.95 12/31/2014 601-49440-431900 10710177100 Dec 2014 Services- Water- 132 E Broadway 19.95 12/31/2014 601-49440-431900 10710177100 December 2014 Service- Parks-107 River St W 19.95 12/31/2014 101-45201-431900 10710177100 Dec 2014 Service-General Street Lighting 1,249.20 12/31/2014 101-43160-438100 1,626.08Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 114 ACH Enabled: True 01010-000 205 General Engineering Services Phase 5 91.6667% Complete 2,500.00 12/31/2014 101-43111-430300 01010-000 205 General Engineering Services Phase 5 91.6667% Complete 2,500.00 12/31/2014 601-49440-430300 01010-000 205 General Engineering Services Phase 5 91.6667% Complete 2,500.00 12/31/2014 602-49490-430300 01494-470 24 Second River Crossing Study Nov 2014 855.00 12/31/2014 101-43111-430300 01494-650 23 12C003 - WWTP Sludge Dewater Facility Nov 2014 2,991.50 12/31/2014 602-00000-165010 01494-720 17 Economic Development & Market Matching Nov 2014 4,000.00 12/31/2014 213-46301-431990 01494-730 14 ZZPHOS - WWTP Facility Plan Nov 2014 138.00 12/31/2014 602-49480-430300 01494-780 12 MS4/SWPPP Services Nov 2014 266.00 12/31/2014 101-43111-430300 01494-800 11 Z25/75 - CSAH 75/TH 25 Intersection Improvements Nov 2014 10,559.00 12/31/2014 400-43300-430300 01494-860 7 14D004 - Von Hanson's Plan Review Nov 2014 276.00 12/31/2014 101-00000-220110 01494-870 11 12C008 - Hillside Farms 3 & 4 Public Improvements Nov 2014 207.00 12/31/2014 400-43300-459010 01494-880 10 Wellhead Protection Plan Amendment Nov 2014 2,408.13 12/31/2014 601-49440-430300 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference 01494-900 6 IRET - Monticello Commerce Center 8th Addition Dec 2014 69.00 12/31/2014 101-00000-220110 01494-920 3 TH 25 South Expansion Plan Review Nov 2014 552.00 12/31/2014 101-43111-430300 01494-930 5 GIS Services Support Nov 2014 1,075.50 12/31/2014 702-00000-431990 01494-940 2 BLK034 - Environmental Docs Nov 2014 8,260.55 12/31/2014 213-46301-431990 01494-950 3 14C002 - Phosphorus Reduction & Anaerobic Digester Nov 2014 22,465.00 12/31/2014 602-49480-430300 01494-950 3 Phosphorus Final Design Nov 2014 11,086.00 12/31/2014 602-00000-165010 01494-960 2 XSBLVD - School Blvd Overlay & Trail Improvement Nov 2014 5,402.50 12/31/2014 101-43111-430300 01494-970 1 X85FAL - Fallon Ave & 85th St Improvement Nov 2014 1,652.50 12/31/2014 101-43111-430300 01494-980 1 ZSPCUP - Sunset Ponds 3rd Addition Nov 2014 552.00 12/31/2014 101-00000-220110 80,315.68Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 115 ACH Enabled: True 0272110396 Data & Internet Access -Jan 2015 1,918.42 01/27/2015 656-49879-430930 0272200380 Data & Internet Access -Jan 2015 5,230.12 01/27/2015 656-49879-430930 7,148.54Check Total: Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 116 ACH Enabled: True 113293 01/15 1/1-1/31/2015 Private Line; cost recovery surcharge 2,237.36 01/27/2015 656-49879-430910 2,237.36Check Total: Vendor:1589 ZIEGLER CAT Check Sequence: 117 ACH Enabled: False Z0273301 CFM Air Compressor - Streets 15,577.00 12/31/2014 702-00000-165010 15,577.00Check Total: Total for Check Run: Total of Number of Checks: 579,798.85 117 AP-Computer Check Proof List by Vendor (01/21/2015 - 1:02 PM)Page 19 The preceding list of bills payables was reviewed and approved for payment. Date: 1/26/15 Approved by:_______________________________________ Mayor Brian Stumpf CityCouncilAgenda:1/26/15 1 5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Natalie Rannells Slide Attendant MCC 1/5/15 PT Jacob Kaduk Climbing Wall Attendant MCC 1/12/15 PT Name Reason Department Last Day Class Ryan McConnon Voluntary MCC 8/20/14 PT Laura Bunker Voluntary MCC 11/24/14 PT Stephanie Berg Voluntary MCC 11/29/14 PT Tessa Zalomsky Voluntary MCC 1/4/15 PT Kelcie Pumarlo Involuntary Liquor Store 1/10/15 PT NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 1/20/2015 CityCouncilAgenda:1/26/15 1 5C.ConsiderationofadoptingResolution#2015-003approvingacontributionfromAll Elementstosponsorthe2015Blazin’ThruBertram/PhillipLaValleeMemorialRun (KB) A.REFERENCEANDBACKGROUND: AllElementsiscontributing$250forsponsorshipoftheBlazin’ThruBertram/Phillip LaValleeMemorialRuntobeheldonSeptember5,2015.AllElementshasbeena sponsorofBlazin’ThruBertramsincethefirsteventthreeyearsago.Weappreciate theircommitmenttothisrunandthecommunity.TheCommunityCenterisasking Counciltoapprovethisdonation. Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:Thedonationshelpdefraytheexpensesoftherun. A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed throughtheCity. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethecontributionandauthorizeuseoffundsasspecified. 2.Motiontodenythecontributionandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2015-003 ContributionForm CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2015-003 RESOLUTIONAPPROVINGCONTRIBUTIONS WHEREAS,theCityofMonticelloisgenerallyauthorizedtoacceptcontributionsof realandpersonalpropertypursuanttoMinnesotaStatutesSections465.03and465.04forthe benefitofitscitizensandisspecificallyauthorizedtomaintainsuchpropertyforthebenefitofits citizensinaccordancewiththetermsprescribedbythedonor.Saidgiftsmaybelimitedunder provisionsofMNStatutesSection471.895. WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute contributionsorgiftstotheCityaslisted: DONOR/ENTITY DESCRIPTION VALUE AllElements Cash $250 WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishingfacilities, operationsorprogramswithinthecity’sjurisdictioneitheraloneorincooperationwithothers,as allowedbylaw;and WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe contributionsoffered. NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas follows: 1.ThecontributionsdescribedaboveareherebyacceptedbytheCityofMonticello. 2.Thecontributionsdescribedabovewillbeusedasdesignatedbythedonor.This mayentailreimbursingorallocatingthemoneytoanotherentitythatwillutilize thefundsforthefollowingstatedpurpose: DONOR/ENTITY RECIPIENT PURPOSE AllElements CommunityCenter Blazin’ThruBertramSponsor ADOPTEDBY theCityCouncilofMonticellothis26thdayofJanuary,2015. CITYOFMONTICELLO ______________________________ ATTEST:BrianStumpf,Mayor ______________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:1/26/15 1 5D.ConsiderationofadoptingOrdinanceNo.608amendingtheMonticelloCityCode Title1,Chapter6-Personnel (JO/TE) A.REFERENCEANDBACKGROUND: Councilisaskedtochangethetitleofthe“DeputyCityClerk”positionto“CityClerk” andadopttheproposedOrdinancewhichformallyshiftscertaindutiesand responsibilitiesfromtheCityAdministratortothenewlytitledCityClerkposition.In practice,thesedutieshavebeendelegatedtotheDeputyCityClerk. Accordingtostatestatutes,theresponsibilitiesasidentifiedneedtobeformallyassigned anditmakessensetosetuptitlesandjobdescriptionsaccordingly. Asyoumayhaveheard,CathySchumanwillberetiringinMarch.Thepositionopening willbeadvertisedaccordingly.Pleasenotethatthisadditiontodutiesandtitlewillbe offsetbyeliminationofITandspecialprojectsresponsibilitiesandthusthepayequity pointswillnotincreaseforthepurposeofestablishingthepayrange. Acopyoftheproposedchangetotheordinanceisincludedwiththesupportingdata. A1.BudgetImpact:Thereisnoimpacttothebudget.TheCityClerkisexpectedto bepointedthesameorlowerthanthecurrentDeputyCityClerk/SpecialProject Coordinatorposition. A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinanceNo.608amendingtheMonticelloCityCodeTitle1, Chapter6–Personnelasproposed. 2.Motiontodenyadoptionoftheordinanceatthistime. C.STAFFRECOMMENDATION: CitystaffandthePersonnelCommitteerecommendAlternative#1. D.SUPPORTINGDATA: OrdinanceNo.608 CopyofMonticelloCityCode,Title1,Chapter6–showingproposedamendment ORDINANCENO.608 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTHEMONTICELLOCITYCODE, TITLE1,CHAPTER6–PERSONNEL ITISHEREBYORDAINEDBY theCityCounciloftheCityofMonticello,Minnesota: Section1.Title1,Chapter6–Personnel,shallbeamendedasfollows: 1-6-4:CITYADMINISTRATOR:ThedutiesoftheClerkandCityAdministrator shallbecombinedintheofficeofCityAdministrator.Inadditiontothe dutiesprescribedforClerkinChapter412oftheMinnesotaStatutes, TheCityCouncilshallappointaCityAdministratorwhoshallprovide administrativedirectionandthesupervisionofcitystaffunderthe governanceoftheCouncil.ThedutiesofAdministratorshallbeasprescribed bytheCityCouncilandinaccordancewithMinnesotastatestatutes. Section2.TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance aspartoftheOfficialMonticelloCityCode,andtorenumberthechapters accordinglyasnecessarytoprovidetheintendedeffectofthisOrdinance.The CityClerkisfurtherdirectedtomakenecessarycorrectionstoanyinternalcitations thatresultfromsaidrenumberingprocess,providedthatsuchchangesretainthe purposeandintentoftheMonticelloCityCodeashasbeenadopted. Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.TheordinanceinitsentiretyshallbepostedontheCitywebsite afterpublication.CopiesofthecompleteCityCodeareavailableonlineandat MonticelloCityHallforexaminationuponrequest. ADOPTEDBY theMonticelloCityCouncilthis26th dayofJanuary,2015. CITYOFMONTICELLO _______________________________ BrianStumpf,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: MONTICELLOCITYCODE TITLEI/CHAPTER6/PAGE1 CHAPTER6 PERSONNEL SECTION: 1-6-1:Purpose 1-6-2:AdoptionofCityofMonticelloPersonnelHandbookbyReference 1-6-3:Positions 1-6-4:CityAdministrator 1-6-5:OutsideEmployment 1-6-1:PURPOSE:Itshallbethepurposeofthoserulesandregulationstoestablisha uniformandequitablesystemofmunicipalpersonneladministrationforall employeesoftheCity. 1-6-2:ADOPTIONOFCITYOFMONTICELLOPERSONNELHANDBOOKBY REFERENCE:TheCityofMonticelloPersonnelHandbookasadoptedbythe MonticelloCityCouncil,andamendedasneeded,shallserveasthesystemof municipalpersonneladministrationfortheCity. 1-6-3:POSITIONS:AllofficesandpositionsintheCitynowexistingorhereaftercreated bytheCouncil,unlessspecificallyexempt,shallbesubjecttotheprovisionsofthese rulesandregulations,exceptthat: (A)Thefollowingofficesandpositionsinthemunicipalemployshallbeexempt fromtheprovisionsoftheserulesandregulations: 1.Electedofficials 2.MembersofBoardsandCommissions 3.Appointedofficialsasfollows:Administrator,Attorney,Physician, andHealthOfficer 1-6-4:CITYADMINISTRATOR:ThedutiesoftheClerkandCityAdministratorshallbe combinedintheofficeofCityAdministrator.Inadditiontothedutiesprescribedfor ClerkinChapter412oftheMinnesotaStatutes,TheCityCouncilshallappointaCity Administratorwhoshallprovidetheadministrativesupervisionanddirectionofthe CityunderthegovernanceoftheCouncil.ThedutiesofAdministratorshallbeas prescribedbytheCityCouncilandinaccordancewithMinnesotastatestatutes. (#72,1/30/80) 1-6-5:OUTSIDEEMPLOYMENT:Anyemployeeholdingoneofthepositionslistedbelow shallnotperformthesameorsubstantiallysimilardutiesforanotherlocalunitof MONTICELLOCITYCODE TITLEI/CHAPTER6/PAGE2 governmentoneitherafull-timeorongoingpart-timebasis,eitherdirectlyasan employeeorindependentcontractororindirectlythroughacorporationorother entity.Thepositionscoveredbythissubsectionare:CityAdministrator,Deputy CityAdministrator,CommunityDevelopmentDirector,EconomicDevelopment Director,PublicWorksDirector,ChiefBuildingOfficial,andCityEngineer. (#430,9/26/05) (#586,11/12/13) CityCouncilAgenda:1/26/15 1 5E.ConsiderationofadoptingOrdinanceNo.607amendingtheMonticelloCity Code,Title2,Chapter1–PlanningCommission,andadoptSummary OrdinanceNo.607Aforpublication(AS) A.REFERENCEANDBACKGROUND: ThePlanningCommissionhasrequestedthattheCityCouncilconsideramendingthe CitycodeguidingPlanningCommissionactivities(Title2,Chapter1),forthe purposesofupdatinginformationwhererequired,andforconsiderationofa requirementrelatingtomeetingattendance. Anamendmenttotheordinancehasbeenpreparedforreview,alongwithsummary ordinanceforpublication.Theproposedamendmentsprovideforthefollowing: 1.Consistencyofsub-sectionheadingswithotherCitycodesforboardsand commissions. 2.ReferencetothedutiesofthePlanningCommissionasmaybeassignedbythe CityCouncilpursuanttotheMunicipalPlanningAct. 3.Amendmentofupdatedinformationrelatingtotermofoffice. 4.Additionofinformationrelatedtoattendancerequirements. 5.Additionalclarificationrelatingtothereschedulingofregularmeetingsofthe Commissionshouldconflictarise. 6.Referencetofeescheduleforcompensationinordertomaintaincurrencywith anyfuturechanges. ThePlanningCommissionrecommendedapprovaloftheproposedamendmentson January14th,2015. B.ALTERNATIVEACTIONS: 1.MotiontoadoptOrdinanceNo.607,amendingMonticelloCityCode,Title2, Chapter1–PlanningCommissionandadoptSummaryOrdinanceNo.607A forpublication. Itshouldbenotedthatsummarypublicationrequiresa4/5th supermajority votebyCouncil.Ifasummaryordinanceisnotadopted,thecityisrequired topublishthefullordinanceintheofficialnewspaper. 2.Motionofother. C.STAFFRECOMMENDATION: StaffsupportstheproposedordinanceamendmentasrecommendedbythePlanning Commission.Theproposedamendmentclarifiesandsupportsthedutiesandfunction ofthePlanningCommission.TheCityAttorneyandDeputyClerkhavereviewedthe CityCouncilAgenda:1/26/15 2 proposedamendmentsandfoundthemtobeinordershouldtheCouncilwishto approve. D.SUPPORTINGDATA: A.OrdinanceNo.607 B.SummaryOrdinanceNo.607A C.CityCode,Title2,Chapter1–PlanningCommission (existing) ORDINANCENO.607 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANORDINANCEAMENDINGTHEMONTICELLOCITYCODE, TITLE2,CHAPTER1–PLANNINGCOMMISSION ITISHEREBYORDAINEDBY theCityCounciloftheCityofMonticello,Minnesota: Section1.Title2,Chapter1–PlanningCommission,shallbedeletedinitsentiretyandbe replacedasfollows: SECTION: 2-1-1:NameoftheCommission 2-1-2:Authorization 2-1-3:Membership 2-1-4:TermofOffice 2-1-5:Attendance 2-1-6:Vacancy 2-1-7:Officers 2-1-8:Meetings 2-1-9:Quorum 2-1-10:DutiesoftheCommission 2-1-11:Amendments 2-1-12:Compensation 2-1-1:NAMEOFTHECOMMISSION:Thenameoftheorganizationshall betheMonticelloPlanningCommission. 2-1-2:AUTHORIZATION:Theauthorizationfortheestablishmentofthis commissionissetforthunderMinnesotaStatutes,Section462, MunicipalPlanningEnablingAct.Theplanningcommissionishereby designatedtheplanningagencyoftheCitypursuanttotheMunicipal PlanningAct. 2-1-3:MEMBERSHIP:ThePlanningCommissionshallconsistoffive membersappointedbytheCouncil.Allmembersshallberesidentsof theCityofMonticelloandshallhaveequalrightsandprivileges. 2-1-4:TERMOFOFFICE: (A)Appointments.Allmembersshallbeappointedforthreeyear termsendingonDecember31st ofagivenyear;however,said termmaybeterminatedearlierbytheCouncil.Termsshallbe staggeredsothatnomorethantwomembers’termsshallexpire ORDINANCENO.607 inagivenyear.Saidtermsaretocommenceonthedayof appointmentbyCouncil.Everyappointedmembershall,before enteringuponthedischargeofhisduties,takeanoaththat he/shewillfaithfullydischargethedutiesofoffice. (B)Renewals.Whenanexpiringmember’stermisup,such membermaybereappointedbyCouncilwiththeeffectivedateof thenewtermbeginningonthefirstdayofthenextyear followingtheexpiration. 2-1-5:ATTENDANCE:ItistheCityCouncil’sintentiontoencourage PlanningCommissionmemberstoattendallPlanningCommission meetings.ShouldanyPlanningCommissionmemberbeabsentfor morethanthreemeetingsinacalendaryear,thatmembermaybe subjecttoreplacementbytheCityCouncil. 2-1-6:VACANCY:Anyvacancyintheregularorat-largemembershipshall befilledbytheCityCouncil,andsuchappointeeshallserveforthe unexpiredtermsofilled. 2-1-7:OFFICERS: (A)Elections.TheCityPlanningCommissionshallelectatits Januarymeetingfromitsmembershipachair,vicechair,anda secretarywhoshallserveforatermofoneyearandshallhave suchpowersasmaybeprescribedintherulesofsaid Commission. (B)DutiesofChair.Thechairshallpresideatallmeetingsofthe PlanningCommissionandshallhavethedutiesnormally conferredandparliamentaryusageofsuchofficers. (C)DutiesofViceChair.Thevicechairshallactforthechairin hisabsence. (D)DutiesofSecretary.Asecretarymaybeappointedwhoisnota memberofthePlanningCommissionbutcanbeemployedasa memberofcitystaff.Thesecretaryshallkeeptheminutesand recordsoftheCommission;andwiththeassistanceofstaffasis availableshallpreparetheagendaoftheregularandspecial meetingsforCommissionmembers,arrangeproperandlegal noticeofhearingswhennecessary,attendtocorrespondenceof theCommission,andhandleotherdutiesasarenormallycarried outbyasecretary. ORDINANCENO.607 2-1-8:MEETINGS: (A)ThePlanningCommissionshallholdatleastoneregular meetingeachmonth.Thismeetingshallbeheldonthefirst Tuesday.Regularmeetingsshallcommenceat6:00p.m. Hearingsshallbeheardassoonthereafteraspossible.The PlanningCommissionshalladoptrulesforthetransactionof businessandshallkeeparecordofitsresolutions,transactions, andfindings,whichrecordshallbeapublicrecord.The meetingshallbeopentothegeneralpublic. (B)Intheeventofconflictforaregularly-scheduledmeetingdate,a majorityatanymeetingmaychangethedate,timeandlocation ofthemeeting. (C)SpecialmeetingsmaybecalledbytheChairorthreemembersof thePlanningCommissiontogether,asneeded,andshallbe coordinatedwithcitystaff. 2-1-9:QUORUM:AmajorityofallvotingPlanningCommissionmembers shallconstituteaquorumforthetransactionofbusiness. 2-1-10:DUTIESOFTHECOMMISSION:TheCommissionhasthepowers anddutiesassignedtoitunderMinnesotaStatutes,Section462, MunicipalPlanningEnablingAct,bythisCode,andstatelaw. 2-1-11:AMENDMENTS:Thisordinancemaybeamendedasrecommended bythemajorityvoteoftheexistingmembershipofthePlanning CommissionandonlyaftermajorityvoteoftheCityCouncil. 2-1-12:COMPENSATION:CompensationofmembersoftheCommission shallbeassetforthinCityCodeforFeeSchedule. Section2.TheCityClerkisherebydirectedtomakethechangesrequiredbythisOrdinance aspartoftheOfficialMonticelloCityCode,andtorenumberthechapters accordinglyasnecessarytoprovidetheintendedeffectofthisOrdinance.The CityClerkisfurtherdirectedtomakenecessarycorrectionstoanyinternal citationsthatresultfromsaidrenumberingprocess,providedthatsuchchanges retainthepurposeandintentoftheMonticelloCityCodeashasbeenadopted. Section3.ThisOrdinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.TheordinanceinitsentiretyshallbepostedontheCity websiteafterpublication.CopiesofthecompleteCityCodeareavailable onlineandatMonticelloCityHallforexaminationuponrequest. ORDINANCENO.607 ADOPTEDBY theMonticelloCityCouncilthis26th dayofJanuary,2015. CITYOFMONTICELLO _______________________________ BrianStumpf,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.607A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEAMENDINGTHEMONTICELLOCITYCODE,TITLE2, CHAPTER1–PLANNINGCOMMISSION NOTICEISHEREBYGIVEN that,onJanuary26th,2015,OrdinanceNo.607was adoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynatureof OrdinanceNo.607,thefollowingSummaryOrdinanceNo.607Ahasbeenpreparedfor publicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncildeletesthecurrentcodeandreplacesitinits entiretywithsectionsaslisted.Thegeneralpurposeoftheordinanceamendmentistoupdate languageinthecodethatestablishesanddefinesthePlanningCommission. 2-1-1:NameoftheCommission 2-1-2:Authorization 2-1-3:Membership 2-1-4:TermofOffice 2-1-5:Attendance 2-1-6:Vacancy 2-1-7:Officers 2-1-8:Meetings 2-1-9:Quorum 2-1-10:DutiesoftheCommission 2-1-11:Amendments 2-1-12:Compensation Aprintedcopyofthewholeordinanceisavailableforinspectionbyanypersonduring theCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’swebsite followingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this26th dayofJanuary,2015. CITYOFMONTICELLO BrianStumpf,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: MONTICELLO CITY CODE TITLE II / Chapter 1 / Page 1 CHAPTER 1 PLANNING COMMISSION SECTION: 2-1-1: Composition 2-1-2: Organization; Meetings 2-1-1: COMPOSITION: (A) The Planning Commission shall consist of five members appointed by the Council. All members shall be residents of the city of Monticello and shall have equal rights and privileges. (3/10/14, #593) (B) All members shall be appointed for three year terms; however, said term may be terminated earlier by the Council. One member shall hold office until December 31, 2000; two members shall hold office until December 31, 2001 and two members shall hold office until December 31, 2002. Annually thereafter, appointments shall be made for the term of three years. Said terms are to commence on the day of appointment. Vacancies during the terms shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, before entering upon the discharge of his duties, take an oath that he will faithfully discharge the duties of his office. All members who attend at least one monthly meeting shall receive compensation of $50.00 for that month. (1/10/00, #337) (C) All members who attend a special meeting, requested by an applicant who pays a special meeting fee set by the City, shall receive additional compensation of $50 for each special meeting attended. (11/22/99, #336) 2-1-2: ORGANIZATION; MEETINGS: (A) The Commission shall elect a chair from among its appointed members for a term of one year, and the Commission may create and fill such other offices as it may determine. (B) The Planning Commission shall hold at least one regular meeting each month. This meeting shall be held on the first Tuesday. Regular meetings shall commence at 6:00 p.m. Hearings shall be heard as soon thereafter as possible. The Planning Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and MONTICELLO CITY CODE TITLE II / Chapter 1 / Page 2 findings, which record shall be a public record. (C) Special meetings may be called by the Chair, as needed, and shall be coordinated with city staff. (3/10/14, #593) CityCouncilAgenda:1/26/2015 1 5F.Considerationofapproving2015WrightCountyAnnualHighwayMaintenance agreement (TM) A.REFERENCEANDBACKGROUND: TheannualmaintenanceagreementwithWrightCountyforsnowandicecontrolis currentlyupforrenewal.Areasforthismaintenanceagreementareunchangedfromlast yearprecludingcompensation.Thissnowandicecontrolagreementcoversexpensesat 100%forportionsofCSAH75runningfromWillowStreeteasttotheintersectionof CSAH18,andashortsectionofCR117,approximatelytwo-tenthsofamilelong runningnorthfrom85th Avenue. SnowandicecontrolonaportionofCSAH39WestfromtheCityPublicWorksFacility tothejunctionofCSAH75(Broadway)isestimatedat25%ofthemaintenance.The agreementratesarebasedonaverageannualcostsfortheyears2011to2013,plus $500/mileforfour-laneportions.Theincreasefrom2014tothe2015maintenance contractis$267.66. A1.BudgetImpact:ThepaymentfromWrightCountythisyearamountsto $19,641.90.ThispaymentismadetothecityinDecemberofthecontractedyear. Additionalexpensesarebudgetedin“SnowandIce”. A2.StaffWorkloadImpact:Thereislittleimpactonstaffworkloadduetono changesinthiscontract. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethe2015MaintenanceAgreementwithWrightCountyas proposedwithcompensationat$19,641.90. 2.Motiontodenythenewagreementwiththecountyforannualmaintenanceof snowandiceremoval. C.STAFFRECOMMENDATION: CitystaffrecommendstheCityCouncilapprovethe2015MaintenanceAgreementwith WrightCountyasoutlinedinAlternative#1. D.SUPPORTINGDATA: Copyof2015WrightCountyHighwayMaintenanceAgreement&Letter CityCouncilAgenda:1/26/15 1 5G.ConsiderationofapprovingamendmentstoMonticelloCityCode,Title3,Chapter 16-RentalHousingLicensing (RH/DJH) A.REFERENCEANDBACKGROUND: AttheSeptember22,2014CityCouncilmeeting,staffpresentedadraftofsomepossible amendmentstotheRentalLicensingOrdinance.CitystaffisaskingtheCounciltoreview theproposedamendmentstothisordinancewhichareincludedinthesupportingdata. Thesectionsproposedforamendmentare3-16-6GeneralLicensingProvisionsand3-16- 7Inspections. Theamendmentstosections3-16-6and3-16-7wererecommendedbytheCityAttorney, mostlyforhousekeepingreasons.Theamendmentstosections3-16-6(E),3-16-7(A), and3-16-7(B)cleanupsomeofthelanguageandaddclaritytoourpowersinresponse torecentlitigationagainstthelegalityofrentalinspectionsinsomeothermunicipalities. Section3-16-6(B)5addslanguagetocomplywithanewerstatestatuteregardingtax clearance.Sections3-16-7(C)and(D)wereaddedforliabilityreasons. Staffisseekingonlyapprovalofthe“housekeeping”amendmentsto3-16-6and3-16-7at thistimepertherequestofthecityattorney.Theseamendmentsareanimportantchange neededtocontinuewiththecurrentprosecutionofunlicensedrentals.Perapprovalofthe Council,staffwillprepareanordinancewiththeseamendmentsandpresenttoCouncil forformaladoptionatthenextcouncilmeetingandsubsequentpublication. AttheSeptembermeeting,therewasalsoaproposaltoamendsection3-16-8Conducton LicensedPremises(threestrikerule).Amendmentstothissectionarenotincludedatthis time.Moreresearchanddiscussionisneededbeforewepursueanamendmenttothe “threestrikerule”. A1.BudgetImpact:N/A A2.StaffWorkloadImpact:N/A B.ALTERNATIVEACTIONS: 1.MotiontoapproveamendmentstotheMonticelloCityCode,Title3,Chapter16 –RentalHousingLicensingasproposedforsections6and7. 2.MotiontodenyamendmentstotheRentalHousingLicensingcodeatthistime. C.STAFFRECOMMENDATION: Citystaffrecommendsalternative1.FollowingCouncilapproval,staffwillpreparean ordinanceoftheapprovedamendmentsandpresenttoCouncilforformaladoption. CityCouncilAgenda:1/26/15 2 D.SUPPORTINGDATA: ProposedamendmentchangestotheRentalHousingLicensingcode CopyofcurrentTitle3,Chapter16–RentalHousingLicensing 1 PROPOSED“HOUSEKEEPING”CHANGESTORENTALLICENSINGCODE Note:Deletionsarenotedinredandadditionsarenotedinunderline. 3-16-6:GENERALLICENSINGPROVISIONS. (B)LICENSEAPPLICATION.Theownerofarentaldwellingmustsubmitanapplicationfora licenseonformsandintheformatprovidedbytheCity.Theownermustgivenotice,in writing,totheCitywithinfive(5)businessdaysofanychangestotheinformationcontained inthelicenseapplication.Theapplicationmustinclude: 1.Theowner’sname,address,andtelephonenumber,owningpartnersifapartnership, corporateofficersifacorporation; 2.Legaladdressoftherentaldwelling; 3.Thetypeandnumberofunitswithintherentaldwelling;and 4.Thetypeofstructuretobelicensed(i.e.single-family,duplex,Multi-Family).;and 5.PursuanttoMinn.Stat.§270C.72,subd.4,theowner’sSocialSecuritynumberand/or Minnesotabusinessidentificationnumber. (E)LICENSEISSUANCE. 1.PreliminaryInspectionandInvestigation.Priortoissuinganinitiallicense,theChiefBuilding Official willinspecttherentaldwelling willseekconsentfromtheownerforaninspectionofthe rentaldwellingandconductaninspectiontodeterminecompliancewiththisChapter,theCity Code,andtheInternationalPropertyMaintenanceCode.TheChiefBuildingOfficialwillreview theapplicationforcompleteness.Allrealestatetaxesandmunicipalutilitiesmustbepaidand current. 3-16-7:INSPECTIONS. (A)ROUTINELICENSEINSPECTIONS. Aftertheinitialinspectionandissuanceoftheinitiallicense,theownerofarentaldwellingshall permitaccessbytheCitytoperformaminimumofoneinspectioneverytwoyearsofthecommon spaceandeverydwellingunit.TheChiefBuildingOfficialmayperformorrequireadditional inspectionsifdeemednecessarybytheChiefBuildingOfficialorbytherequestofatenant.No operatinglicensemaybeissuedorrenewedunlesstheCitydetermines,followinganinspection conductedpursuanttothissection,thatthedwellingunitcomplieswiththisCode.Theownerofa dwellingunitshallcontacttheChiefBuildingOfficialorhisorheragentstoarrangeaninspection atareasonabletime.TheChiefBuildingOfficialandhisorheragentsareauthorizedtoconduct aninspectionprovidedtheownerortenantconsentedtosaidinspection.Arentaldwellingunit, includinganycommonspaceareas,mustbeinspectedaminimumofonetimeeverytwoyears. NothingshallprohibittheCityfromrequestingadditionalinspectionsifdeemednecessaryorif 2 requestedbyatenantofarentaldwellingunit.Theownershallnotifythetenantortenantsofthe timewhentheCityinspectionwillbeconductedandprovideaccesstotheunits. (B)RESPONSETOCOMPLAINTS. TheChiefBuildingOfficialshallrespondtocomplaintsofviolationsofthisChapter.Acomplaint maybecauseforacompleteinspectionofaunitorbuilding.Ifaninspectionistobemadepursuant toacomplaint,theChiefBuildingOfficialshallnotifytheowner/tenantoftheinspectionand requestpermissiontoinspectfromtheownerortenant.Iftheownerortenantdoesnotconsent, theCitymaypursueanadministrativesearchwarranttoconducttheinspection,unlessalawful exceptiontoconductaninspectionwithoutawarrantexists.Ifthereareviolationsfoundduring theinspection,theChiefBuildingOfficialshallnotifytheowner /ortenantpursuantto3-16-9to correcttheproblemwhichpromptedthecomplaint.Thecostoftheinspectionshallbepaidbythe owneriftheCity’sinspectionrevealsactualdeficienciesasdescribedbytheoccupant,andthe paymentofsuchcostshallbeaconditionoflicenserenewal. (C)RIGHTTOREFUSEENTRY. Theowner,occupant,tenant,orpersoninchargeofanypropertyorrentalunitpossessestheright todenyentrytoanyunitorpropertybytheChiefBuildingOfficialforpurposesofcompliance withthischapter.However,nothinginthischaptershallprohibittheChiefBuildingOfficialfrom askingpermissionfromanowner,occupant,tenantorpersoninchargeofpropertyforpermission toinspectsuchpropertyorrentalunitforcompliancewiththischapterandallotherapplicable laws,regulationsandcodes.NothinginthischaptershallprohibittheCityofMonticellofrom seekingasearchwarrantorfromenteringapropertyorrentalunitifalawfulexceptiontothe warrantrequirementexists. (D)SCOPEOFINSPECTION. NeithertheCityofMonticellonoranyemployeethereofassumesliabilityfortheaccuracyor qualityofanypropertyinspectedpursuanttothischapterattherequestoftheowner.The issuanceofarentallicenseshallnotbeconstruedtorepresentawarrantyorguaranteebyoron behalfoftheCityofMonticellonorshalltheissuanceofanycertificate,licenseorapprovalbe construedtoimplyorwarrantthataunitorpropertyis:safeorfreeofanydangersorhazardsto theoccupantsorgeneralpublic;freeandclearofanyviolationsofthischapteroranyotherlaws, regulationsorcodes;freeandclearofanydefects. Theissuanceofanyrentallicenseshallnotbeconstruedtorepresentanywarrantiesor guaranteesbyoronbehalfoftheCityofMonticello,norshalltheissuanceofanycertificatesor approvalsbeconstruedtoimplythatthepropertyis: (1)Completelysafeorfreeofanydangersorhazardstotheoccupantsorgeneralpublic. (2)Completelyfreeandclearofanyviolationsofthischapteroranyothercodes. (3)Completelyfreeandclearofanydefectsrelatedtoanystructural,fireprotection,fire prevention,buildingutilitiesoranyotherfeaturesoftheproperty. MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 1 CHAPTER 16 RENTAL HOUSING LICENSE PROVISIONS SECTION: 3-16-1 Purpose 3-16-2 Applicability; Scope 3-16-3 Definitions 3-16-4 Enforcement Officer 3-16-5 Responsibility of Owner (Landlord) 3-16-6 General Licensing Provisions 3-16-7 Inspections 3-16-8 Conduct on Licensed Premises 3-16-9 Condition of Licensed Premises 3-16-10 Hearing Procedure 3-16-11 Misdemeanor 3-16-1: PURPOSE. It is the purpose of this Chapter to protect the public health, safety and welfare of the community at large and the residents of rental dwellings in the City of Monticello and to ensure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. The operation of rental residential properties is a business enterprise that entails certain responsibilities. Owners and operators are responsible to take such reasonable steps as are necessary to ensure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: safe, secure and sanitary; free from noise, nuisances or annoyances; and free from unreasonable fears about safety of persons and security of property. 3-16-2: APPLICABILITY; SCOPE. This Chapter applies to all existing and new rental dwellings in the City, including any accessory structures on the premises upon which the rental dwelling is located, such as garages and storage buildings and appurtenances, such as sidewalks and retaining walls. This Chapter does not apply to Minnesota Department of Health licensed rest homes; convalescent care facilities; nursing homes; hotels; motels; or owner-occupied units. 3-16-3: DEFINITIONS. “Chief Building Official” means the Chief Building Official or designated agent. “City” means the City of Monticello. MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 2 “City Administrator” means the City Administrator or the City Administrator's designated agent. “International Property Maintenance Code” means the International Property Maintenance Code, 2006 Edition as published by the International Code Council. “Multiple Family Dwelling” means a rental dwelling containing three (3) or more units. “Occupant” means any person living or sleeping in a rental dwelling unit, or having possession of a space within a rental dwelling unit. “Owner” means, with respect to all matters involving the making of applications and the giving of notices, the individuals or entities holding legal and equitable title to the premises. “Premises” means a lot, plot, or parcel of land including the building or structures thereon. “Rental Dwelling” means a building or premises, or portion thereof, containing one or more units used or intended to be used for residential rental purposes. “Unit” means a single unit within a rental dwelling providing complete, independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking and sanitation. 3-16-4: ENFORCEMENT OFFICER. The City’s Chief Building Official is authorized and directed to enforce all provisions of this Chapter. The Chief Building Official may designate other City Employees to enforce the provisions of this Chapter. 3-16-5: RESPONSIBILITY OF OWNER (LANDLORD). (A) OWNER RESPONSIBILITY. Every owner of a rental dwelling is responsible for violations of duties and obligations imposed by this Chapter, applicable provisions of the City Code and the International Property Maintenance Code. (B) CLEANLINESS. Every owner of a rental dwelling is responsible for keeping the rental dwelling in a clean, sanitary and safe condition in conformance with this Chapter, applicable provisions of the City Code and the International Property Maintenance Code. MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 3 (C) DISPOSAL OF RUBBISH. Every owner of a rental dwelling shall have all rubbish, garbage and waste stored and disposed of in a clean, sanitary and safe manner. (D) OBTAIN LICENSE: The owner must obtain a license and pay all license fees as required by this Chapter before the rental dwelling may be rented. 3-16-6: GENERAL LICENSING PROVISIONS. (A) LICENSE REQUIRED. It is unlawful to own or operate a rental dwelling in the City without first having obtained a license from the City. An owner must obtain a license for each rental dwelling. If the rental dwelling contains two or more units, and has a common owner and a common property identification number, the owner shall obtain a single license for the rental dwelling. (B) LICENSE APPLICATION. The owner of a rental dwelling must submit an application for a license on forms and in the format provided by the City. The owner must give notice, in writing, to the City within five (5) business days of any changes to the information contained in the license application. The application must include: 1. The owner's name, address, and telephone number, owning partners if a partnership, corporate officers if a corporation; 2. Legal address of the rental dwelling; 3. The type and number of units within the rental dwelling; and 4. The type of structure to be licensed (i.e., single-family, duplex, Multi-Family). (C) LICENSE FEES. The owner must pay an annual license fee, the amount of which will be determined by the City Council. The owner must submit the required fee along with the application for a new or renewal license. Applications for a renewal license submitted after December 31 are subject to an additional late fee, which shall be determined from time to time by the City Council. (D) LICENSE PERIOD. The initial license period begins upon issuance by the city and ends on March 14th, 2009. Thereafter, the license period is for one year and runs from March 15th to March 14th. The license must be renewed annually. All rental dwellings existing as of the effective date of this Ordinance shall apply for the initial license by October 1st, 2007. (E) LICENSE ISSUANCE. MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 4 1. Preliminary Inspection and Investigation. Prior to issuing an initial license, the Chief Building Official will inspect the rental dwelling to determine compliance with this Chapter, the City Code and the International Property Maintenance Code. The Chief Building Official will review the application for completeness. All real estate taxes and municipal utilities must be paid and current. 2. Compliance Order. As to any rental dwelling existing as of the effective date of this Ordinance, if the rental dwelling is not in full compliance with paragraph (1), the City may issue the initial license and provide the owner with a compliance order pursuant to Section 3-16-9. (F) POSTING OF LICENSE. The owner shall post a copy of the license in the rental dwelling in a conspicuous place approved by the Building Official. In multiple dwelling units requiring a single license, the license shall be posted in a common area of the building such as a corridor, hallway or lobby. The posted license shall be framed and covered with clear glass or plastic. (G) TRANSFER OF LICENSE. Licenses are transferable. Any changes in the ownership of the rental dwelling require submittal of application and payment of license transfer fee. (H) REGISTER OF OCCUPANCY. The owner shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time. Said register of occupancy shall contain, at a minimum, the following information: 1. Address (es) of the rental dwelling; 2. Number of bedrooms of each unit; 3. Number of units in each building; and 4. Number of adults and children (under 18) currently occupying each unit. 3-16-7: INSPECTIONS. (A) ROUTINE LICENSE INSPECTIONS. After the initial inspection and issuance of the initial license, the owner of a rental dwelling shall permit access by the City to perform a minimum of one inspection every two years of the common space and every dwelling unit. The Chief Building Official may perform or require additional inspections if deemed MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 5 necessary by the Chief Building Official or by the request of a tenant. The owner shall notify the tenant or tenants of the time when the City inspection will be conducted and provide access to the units. (B) RESPONSE TO COMPLAINTS. The Chief Building Official shall respond to complaints of violations of this Chapter. A complaint may be cause for a complete inspection of a unit or building. If an inspection is to be made, the Chief Building Official shall notify the owner/tenant of the inspection. If there are violations, the Chief Building Official shall notify the owner/tenant pursuant to 3-16-9 to correct the problem which prompted the complaint. The cost of the inspection shall be paid by the owner if the City's inspection reveals actual deficiencies as described by the occupant, and the payment of such cost shall be a condition of license renewal. 3-16-8: CONDUCT ON LICENSED PREMISES. (A) OWNER RESPONSIBLE. It shall be the responsibility of the owner to see that persons occupying the rental dwelling conduct themselves in such a manner as not to cause the premises to be disorderly. For purposes of this section, a rental dwelling is disorderly at which any of the following activities occur: 1. Violation of Minnesota Statutes sections 609.755 through 609.76 as may be amended from time to time, relating to gambling; 2. Violation of laws relating to prostitution or acts relating to prostitution as defined in Minnesota Statutes section 609.321; 3. Violation of Minnesota Statutes sections 152.01 through 152.027 as may be amended from time to time, relating to the unlawful sale or possession of controlled substances; 4. Violation of Minnesota Statutes sections 340A.401 and 340A.503 as may be amended from time to time, relating to the unlawful commercial sale and underage consumption of alcoholic beverages; 5. Violation of Minnesota Statutes section 609.33 as may be amended from time to time, which prohibits owning, leasing, operating, managing, maintaining or conducting a disorderly house, or inviting or attempting to invite others to visit or remain in a disorderly house; 6. Violation of Minnesota Statutes sections 97B.021, 97B.045, 609.66 through 609.67, 624.712 through 624.716, 624.719, MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 6 624.731 through 624.732 as may be amended from time to time, relating to the unlawful possession, transportation, sale or use of weapons; 7. Violation of City Code or violation of Minnesota Statutes section 609.72 as may be amended from time to time, relating to disorderly conduct; 8. Violation of City Code Title 7, Chapter 1, relating to nuisances. 9. Violation of City Code Title 5, Chapter 4, relating to recreational fires. 10. Violation of City Code Title 6, Chapters 2 and 3, relating to animal control. (B) FIRST VIOLATION. Upon determination by the Chief Building Official that a licensed premises was used in a disorderly manner, as described in paragraph (A) of this section, the Chief Building Official must give notice to the licensee of the violation and direct the licensee to take steps to prevent further violations. (C) SECOND VIOLATION. If another instance of disorderly use of the licensed premises occurs within 12 months of an incident for which a notice in division (B) of this section was given, the Chief Building Official must notify the licensee of the violation and must also require the licensee to submit a written report of the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of the premises. This written report must be submitted to the Chief Building Official within five days of receipt of the notice of disorderly use of the premises and must detail all actions taken by the licensee in response to all notices of disorderly use of the premises within the preceding three months. (D) THIRD VIOLATION. 1. If another instance of disorderly use of the licensed premises occurs within 12 months after any two previous instances of disorderly use for which notices were given to the licensee pursuant to this section, the rental dwelling license for the premises may be denied, revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this section must be initiated by the Chief Building Official who must give to the licensee written notice of a hearing before the City Council to consider such denial, revocation, suspension or non-renewal. Such written notice must specify all violations of this section, and must state the date, time, place and purpose of the hearing. The hearing MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 7 must be held no less than ten days and no more than 30 days after giving such notice. 2. Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed premises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this section. (E) NO ADVERSE ACTION PENDING EVICTION. No adverse license action shall be imposed where the instance of disorderly use of the licensed premises occurred during the pendency of eviction proceedings (unlawful detainer) or within 30 days of notice given by the licensee to a tenant to vacate the premises where the disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's unit. Eviction proceedings are not a bar to adverse license action, however, unless they are diligently pursued by the licensee. Further, an action to deny, revoke, suspend, or not renew a license based upon violations of this section may be postponed or discontinued at any time if it appears that the licensee has taken appropriate measures which will prevent further instances of disorderly use. (F) FINDING OF DISORDERLY CONDUCT. A determination that the licensed premises have been used in a disorderly manner as described in paragraph (A) of this section shall be made upon a fair preponderance of the evidence to support such a determination. It is not necessary that criminal charges be brought in order to support a determination of disorderly use nor does the fact of dismissal or acquittal of such a criminal charge operate as a bar to adverse license action under this section. (G) SERVICE OF NOTICES. All notices given by the City under this section, at the City’s option, may be either personally served on the licensee, sent by regular mail to the licensee at the address listed on the application, or by posting on a conspicuous place on the licensed premises. (H) ENFORCEMENT ACTIONS. Enforcement actions provided in this section are not exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed premises as is authorized by the City Code, state or federal law. 3-16-9: CONDITION OF LICENSED PREMISES. (A) COMPLIANCE ORDER. Whenever the Chief Building Official determines that the condition of any rental dwelling or the premises surrounding it fails to meet the provisions of this Chapter, other applicable City Code provisions or the International Property Maintenance Code, he MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 8 or she may issue a compliance order setting forth the specific violations and ordering the owner to correct such violations. (B) LICENSE ACTION. If the violations listed in the compliance order are not remedied by the owner within the specified time given in the order, the license for the rental dwelling may be denied, suspended, revoked, or not renewed by the City. An administrative fine in an amount set forth from time to time by the City Council by resolution may also be imposed. If the City decides that it will be denying, suspending, revoking or not renewing a license or imposing an administrative fine pursuant to this Section, the City shall send a notice of the proposed action to the owner of the rental dwelling. The proposed action by the City shall be heard by the City Council pursuant to the procedure set forth in Section 3-16-10 of this Chapter. (C) APPEAL. When it is alleged by the owner that the compliance order is based upon the erroneous interpretation of this Chapter, other applicable City Code provisions or the International Property Maintenance Code, the owner may appeal the compliance order to the City Council. Such appeal shall be in writing, must specify the grounds for the appeal, must be accompanied by a filing fee, as set forth by resolution of the City Council, from time to time, and must be filed with the City within five (5) business days after service of the compliance order. The appeal shall be heard b y the City Council pursuant to the procedure set forth in Section 3-16-10 of this Chapter. The filing of the appeal shall stay all proceedings in furtherance of the action appealed from, unless such a stay would cause imminent peril to life, health or property. 3-16-10: HEARING PROCEDURE. (A) SCHEDULING OF HEARING. If the City makes a determination that it will be denying, suspending, revoking or not renewing a license pursuant to Sections 3-16-8 or 3-16-9 of this Chapter, or if the owner is appealing the compliance order pursuant to Section 3-16-9 of this Chapter, the City Council shall conduct a hearing on the matter. The hearing shall be scheduled at the next regular City Council meeting following the date of the notice or receipt of the owner's notice of appeal of a compliance order. (B) HEARING. At the hearing, the City Council shall hear all relevant evidence and arguments and shall review all testimony, documents and other evidence submitted. The owner shall have the opportunity to address the City Council at the hearing. (C) FINDINGS. After the hearing is concluded, the City Council shall make its decision on whether to uphold the compliance order or to revoke, suspend, deny or not renew the license or impose an administrative fine. MONTICELLO CITY ORDINANCE TITLE III/ Chapt 16/ Page 9 (D) NO OCCUPANCY. If a license is revoked, suspended, denied or not renewed by the City Council, it shall be unlawful for the owner to thereafter permit the occupancy of the rental dwelling or the unit. A notice of the action shall be posted by the Building Official on the rental dwelling or the unit in order to prevent any further occupancy. No person shall reside in, occupy or cause to be occupied that rental dwelling or unit until a license is obtained or reinstated by the owner. (E) APPEAL. An owner may appeal the decision of the City Council as allowed under state law. 3-16-11: MISDEMEANOR. Failure by an owner to comply with a compliance order after the right of appeal has expired or violation of any of the provisions of this Chapter shall constitute a misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. (#464, 7/23/07) CityCouncilAgenda:01/26/15 1 5H.ConsiderationofapprovingAmendmentNo.3totheRecreationAgreement betweentheschooldistrict,hockeyassociationandCityofMonticello (JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedbySchoolDistrictSuperintendentJimJohnsontoconsider approvingamendmentNo.3totheRecreationAgreementbetweenIndependentSchool DistrictNo.882,theMonticelloYouthHockeyAssociation,andtheCityofMonticello. TheamendmentpertainsdirectlytotheSchoolDistrictandtheMonticelloYouthHockey Associationandissupportedbyboth.TheamendmentdoesnotpertaintotheCity obligationsorbenefitsundertheagreementandonlyaffectstheCityindirectlybyvirtue oftheCitybeingapartytotheoriginalagreement. A1.BudgetImpact:None A2.StaffWorkloadImpact:None B.ALTERNATIVEACTIONS: 1.MotiontoapproveAmendmentNo.3totheRecreationAgreement 2.Motionofother C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: AmendmentNo.3totheRecreationAgreement RecreationAgreement CityCouncilAgenda:01/26/15 1 5I.ConsiderationofauthorizingstafftoexecuteacontractwithGoldenWest Technologies,Inc.toprovideafter-hoursTechSupportforFiberNet (RL/JO) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoconsiderauthorizingstafftoexecuteacontractwithGolden WestTechnologies,Inc.toprovideafter-hourstechsupporttoFiberNetsubscribers. FiberNetcurrentlyofferstechsupportfrom9amto9pm365daysperyear.Inorderto maintain12hoursofdailyoftechsupportaccess,FiberNetstaffstheofficeuntil9pm MondaythroughFriday,andthetechniciansrotateweeklyon-callsshiftstocover weekends,holidays,andanyothergapsintechsupportcoverage.However,recent changesinFiberNetstaffprovidedanopportunitytore-evalutetheeffectivenessofthis system. Analternativeoptionistoutilizeathirdpartycompanytoprovideafter-hourstech support.IncomingcallsreceivedMondaythroughFridaybetween9amand4:30pm wouldstillbeansweredbyaFiberNettechnician,butcallsoutsideofnormalbusiness hourswouldbeforwardedtoGoldenWest,aSouthDakotacompanyproviding organizationslikeFiberNetwithhelpdesksupportfortelephone,television,andinternet. SinceGoldenWestoffersthisservicetomultiplecompanies,apartnershipwiththem wouldallowFiberNettomaintainsufficientsupporttoitscustomerswhilebenefitting fromagreatereconomyofscale. DanOlsenhashaddirectandpositiveexperienceworkingwithGoldenWest.Hehas providedaglowingrecommendationstatingthatutilizationofGoldenWesthasenabled WindomNettoprovidegreatafter-hoursserviceatapricethatisconsiderablylessthan havingstaffavailable.HealsonotedthatGoldenWestisacompanylocatedinthe Midwest(RapidCity),serving62relativelysmalltelecomcompaniesandissensitiveto theneedtoprovideexcellenthometown/localservice. Basedonthepotentialtermsoftheagreement,GoldenWestwouldreceiveinformation andtrainingaboutFiberNet’ssystemsandthenprovidetechsupportduringhours specifiedbytheCityofMonticello,likelyevenings,weekends,andholidays.Tech supportcallswouldstillbeansweredwithaFiberNetgreetingandtroubleshootingsteps wouldbemadespecifictoFiberNet’snetwork.FiberNetwouldalsobeabletodesignate anescalationprocessfortechsupportissuesthatcannotbeimmediatelyresolvedby GoldenWeststaff. Inaddition,theagreementspecifiesthatGoldenWestwouldchargeFiberNeta designatedratepercall.Thus,FiberNetwouldonlypayforthetimeGoldenWeststaffis engagedwithaFiberNetcustomer,ratherthanthecurrentsystemofpayinganhourly wagetoFiberNetemployeesregardlessofcallvolume.FiberNetwouldstillmaintainthe on-callrotationtoprovideapointofescalationforGoldenWest,butthetechnicians wouldonlybeengagedwhennecessary.Itisanticipatedthatthissystemwouldresultin costsavingsforthecitywhilemaintainingtechsupportavailabilityforFiberNet CityCouncilAgenda:01/26/15 2 subscribers.DanOlsennotedthatthecosttoWindomNetonamonthlybasishasbeenin therangeof$400permonthwhichisconsiderablylessthanFiberNetpaysforstaffafter- hoursstaffsupport. ItisimportanttonotethatGoldenWestonlyprovidestechsupporttroubleshooting.They donotprovideassistancewithcustomerservicerelatedresponsibilities,suchasselling FiberNetservicesortakingmonthlypayments.However,informationfrom2014 indicatesthatthemajorityofcallsreceivedafter4:30pmarefortechsupport.Asaresult, theagreementwithGoldenWestwouldalleviatethenecessitytostafftheFiberNetoffice until9pmwithoutnegativelyimpactingcustomers. TheconceptofutilizingservicesofGoldenWestwasreviewedandapprovedbythe FiberNetAdvisoryBoardattheirJanuary13th meeting. A1.BudgetImpact:UseofGoldenWestserviceforafter-hourssupportwillresult incostsavings. A2.StaffWorkloadImpact:Initialpreparationofinformationandtrainingfor GoldenWestTechnologieswillrequiretimebyFiberNetstaff,particularlythe technicians.However,oncetrainingiscomplete,thecontractwithGoldenWest shouldresultinareductionofstaffworkload. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizestafftoexecuteacontractwithGoldenWestTechnologies, Inc.toprovidecallcenterservicesforFiberNetasproposed. 2.Motiontodenyapprovalofsaidrequest. C.STAFFRECOMMENDATION: TheFiberAdvisoryBoardandCitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: CopyofadraftcontractwithGoldenWestTechnologies,Inc. CityCouncilAgenda:01/26/15 1 5J.ConsiderationofadoptingInterimOrdinanceNo.609regulatingtemporarysignage andadoptSummaryOrdinanceNo.609Aforpublication (AS) A.REFERENCE&BACKGROUND: InFebruaryof2011,theCityofMonticelloadoptedaninterimordinanceallowingforan expansioninallowancesfortemporarysignage.Aninterimordinancehasbeenadopted orextendedeachyearsince2011. TheinterimordinanceexpiredJanuary1,2015.TheCityCouncilisaskedatthistimeto adoptaninterimordinancefortemporarysignagefor2015,ortorecommendan alternativeaction,suchasdirectingstafftopreparedraftamendmentstothezoning ordinanceforconsiderationandpublichearing. IftheCouncilwishestoadopttheinterimordinance,nochangesareproposedtothe flexibilitypreviouslyallowedunderthepastinterimordinance. TheinterimordinanceregulatingtemporarysignswasadoptedtoallowtheCityan opportunitytoanalyzethetemporarysignusageissueoveraperiodoftimeandwhether amendmentstothe“Signs”sub-sectionofthezoningordinancewerenecessaryto addressissueswiththeexistingordinance.Theprimaryissuesforevaluationwere numberofallowabledaysofuse,allowanceperbusinessversusbuildingorparcel,and signsize. Thefollowingtableillustratesacomparisoninflexibilitybetweentheexistingzoning ordinanceandthatasallowedundertheinterimordinance. CodeRequirement ExistingOrdinance InterimOrdinance SignsAllowed Perparcel Perbusiness,signmustbe locatedonparcelonwhich businessinlocated NumberofSignsper Location 1 1signevery75linearfeetof ROW,1signperbusiness NumberofDays(Annual)40 Unlimited SquareFootageofSign 32sq.ft.40sq.ft. PermitRequired Yes Yes Theinterimordinancealsoprovidedadditionaltemporarysignallowancesasfollows. •SubjecttootherprovisionsofSection4.5(I),one(1)additionalflagdevice shallbepermittedforarestaurantbusinesswithoutdoorseatingforaperiod ofuptoonehundredandfifty(150)days,tobelocatedwithinoralongtheir CityCouncilAgenda:01/26/15 2 outdoorseatingarea.Suchsignageshallnotbelimitedbytheprovisionsof Sections4.5(I)(1). •One(1)signshallbeallowedperstreetfrontageonnon-residentialproperties whenapropertyisseekingtohireoremploypersonnel,providedthat: o Signmaybeuptoforty(40)squarefeetinarea. o Signmustbeonthepropertyonwhichthebusinessislocated. o Signmaynotbelocatedwithinapublicrightofwayoreasement. Theinterimordinancealsoincorporatedprovisionswhichrelatetoenforcementmatters fortemporarysignage. PlanningCommissionRecommendation. ThePlanningCommissionconsideredarecommendationrelatedtotheinterimordinance onJanuary14th,2015.ThePlanningCommissionrecommendstotheCouncilthe adoptionoftheinterimordinanceforanadditionalyear.TheCommission’s recommendationisbasedonconsiderationthattherearerelativelynewmembersofthe Commissionwhowilltakethenextyeartoanalyzetheexistingandinterimtemporary signordinanceinmoredetail.TheiranalysisworkwillbegininMarch.Theintentisfor theCommissiontoprovidearecommendationtotheCouncilonspecificamendmentsto thezoningordinancenolaterthanOctober,2015. B.ALTERNATIVEACTIONS: 1.MotiontoadoptInterimOrdinanceNo.609regulatingtemporarysignage,to expireJanuary26,2016,andadoptSummaryOrdinanceNo.609Afor publication. Itshouldbenotedthatsummarypublicationrequiresa4/5th supermajorityvote byCouncil.Ifasummaryordinanceisnotadopted,thecityisrequiredtopublish thefullordinanceintheofficialnewspaper. 2.Motiontonotadoptaninterimtemporarysignordinanceanddirectstaff….. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1. D.SUPPORTINGDATA: InterimOrdinanceNo.609 SummaryOrdinanceNo.609A(forpublication) ORDINANCENO.609 CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ANINTERIMORDINANCEPROVIDINGTEMPORARYEXPANSIONOF TEMPORARYSIGNAGEALLOWANCESWITHINTHECITYOFMONTICELLO THEMONTICELLOCITYCOUNCILORDAINSASFOLLOWS: WHEREAS,theCityofMonticelloshalladoptthisordinancetoallowtheCityof Monticellotimetostudyandadoptappropriatelandusecontrolsregulatingtemporarysignage; and WHEREAS,theCityofMonticelloispresentlyconductingaplanningstudy forthepurpose ofconsideringamendmentofofficialcontrolsfortemporarysignage;and WHEREAS,thereisaneedforastudytobeconductedsothattheCitycanreviewitslanduse zoningregulationspertainingtotemporarysignageuses;and WHEREAS,thereisaneedforaninterimordinancetobeadoptedforthepurposeofprotecting theplanningprocessandthehealth,safety,andwelfareofthecitizensoftheCityuntilsucha studyhasbeencompleted. NOW,THEREFORE,BEITRESOLVED bytheCityCounciloftheCityofMonticello, Minnesota: 1.PursuanttoMinn.Stat.§462.355,etseq.,theCityherebyadoptsandapprovestheorder forinterimordinancetemporarilyrelaxingMonticelloZoningOrdinanceTemporary Signregulations4.5(I)(1),4.5(I)(2)and4.5(I)(3)withintheCityofMonticello. 2.Thisordinanceshalltakeeffectandbeinfullforcefromandafteritspassage andpublication.Itshallremainineffectuntiltheadoptionoftheofficial controlscontemplatedhereinorJanuary26th,2016,whicheverfirstoccurs. 3.Onetemporarysignperbusinessshallbeallowedbypermit. 4.Whenmultipletemporarysignsarepermittedperparcel,suchsignsshallbe spaced75linealfeetapart. 5.Thetotalnumberoftemporarysignagedaysallowedperbusinessshallbe unlimitedinnumber.Signagedaysusedmustbetrackedforapermittobe consideredvalid. 6.Oneadditionaltemporarysigndeviceshallbepermittedforarestaurantbusinesswith outdoorseatingonforaperiodofupto150days,tobelocatedwithinoralongtheir outdoorseatingarea. ORDINANCENO.609 7.Oneadditionaltemporarysignshallbeallowedperstreetfrontageonnon-residential propertieswhenapropertyisseekingtohireoremploypersonnel,subjecttothe provisionscontainedherein. 8.Signsmustbeconstructedofdurablematerialsandmaynotbeconstructedof unfinishedoruntreatedmaterials.Alltemporarysignagemustbekeptingood repairandmaynotconstituteanuisanceasdefinedbyTitle7,Chapter1ofCity Code. 9.Temporarysignareashallbelimitedtoamaximumof40squarefeet. 10.Theinterimordinancedoesnotincludearelaxationofstandardspertainingto sandwichboards,asdefinedbyordinance. 11.Signsmustbelocatedonthepropertyonwhichthebusinessactivityislocated, withthepermissionofthepropertyowner. 12.Prohibitionofalloff-premisetemporaryandpermanentsignageshallcontinue perMonticelloZoningOrdinanceregulations4.5(D)(2),4.5(D)(9)andgeneral allowableuseregulations(5.1). 13.Signsmaynotbelocatedwithinanypubliceasementorright-of-way. 14.TheCitymayenforceanyprovisionofthisordinancebymandamus,injunction,orany otherappropriatecivilremedyinanycourtofcompetentjurisdiction. ADOPTEDBY theMonticelloCityCouncilthis26thdayofJanuary,2015. CITYOFMONTICELLO _______________________________ BrianStumpf,Mayor ATTEST: ______________________________ JeffO’Neill,CityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: SUMMARYORDINANCENO.609A CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA ASUMMARYORDINANCEFORPUBLICATIONOFTHEINTERIMORDINANCE FORTEMPORARYSIGNAGE NOTICEISHEREBYGIVEN that,onJanuary26th,2015,InterimOrdinanceNo.609 wasadoptedbytheCityCounciloftheCityofMonticello,Minnesota.Duetothelengthynature ofInterimOrdinanceNo.609,thefollowingSummaryOrdinanceNo.609Ahasbeenprepared forpublicationasauthorizedbystatelaw. TheordinanceadoptedbytheCouncilidentifiesprovisionsfortemporarysignageonan interimbasis. Aprintedcopyoftheentireinterimordinanceisavailableforinspectionbyanyperson duringtheCity’sregularofficehours.ThecompleteordinancewillbepostedontheCity’s websitefollowingpublication. APPROVEDFORPUBLICATION bytheCityCounciloftheCityofMonticello, Minnesota,this26th dayofJanuary,2015. CITYOFMONTICELLO BrianStumpf,Mayor ATTEST: JeffO’NeillCityAdministrator VOTINGINFAVOR: VOTINGINOPPOSITION: CityCouncilAgenda:01/26/15 1 5K.Considerationofapprovinganapplicationforatemporarycharitablegambling permitforaraffleconductedbySwanRiverMontessoriSchoolPTO (KTB) A.REFERENCEANDBACKGROUND: SwanRiverMontessoriSchoolPTOhasappliedforatemporarycharitablegambling permitforaraffletobeheldonSaturday,March21,2015,inconjunctionwiththeEaster BunnyeventattheMonticelloCommunityCenter. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheapplicationforacharitablegamblingpermitforaraffleto beconductedbySwanRiverMontessoriSchoolPTOonMarch21,2015atthe communitycenter. 2.Motiontodenytheapplicationforacharitablegamblingpermitatthistime. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1. D.SUPPORTINGDATA: ApplicationforExemptGamblingPermit–SwanRiverMontessoriSchoolPTO City Council Agenda: 1/26/15 1 7A. Consideration of adopting Resolution #2015-004 denying the January 12th, 2015 appeal of the administrative decision as related to application of Monticello Zoning Ordinance, Chapter 4, Section 2 – Tree Protection (AS) A. REFERENCE AND BACKGROUND: The City Council is asked to consider approval of a resolution memorializing action and findings for decision on an appeal of an Administrative Decision made by the Community Development Department as related to the application of zoning regulations pertaining to tree protection, Chapter 4, Section 2 – Tree Protection. On January 12th, 2015, the City Council denied the appeal and affirmed the determination by the Community Development Department and Board of Adjustment and Appeals that Monticello Zoning Ordinance Chapter 4, Section 2 - Tree Protection is not applicable to the subject tree. The resolution serves as the written record of findings for the decision to deny the appeal and will be provided to the appellant. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution #2015-004 denying the Appeal of the administrative decision as related to application of Monticello Zoning Ordinance, Chapter 4, Section 2 – Tree Protection 2. Motion of other C. STAFF RECOMMENDATION: Staff recommends Alternative #1 above. D. SUPPORTING DATA: Resolution #2015-004 Minutes of January 12th, 2015 (as provided in the agenda packet under Item 2A) CITYOFMONTICELLO WRIGHTCOUNTY,MINNESOTA RESOLUTIONNO.2015-004 DENYINGTHEAPPEALOFTHEADMINISTRATIVEDECISIONASRELATEDTO APPLICATIONOFMONTICELLOZONINGORDINANCE, CHAPTER4,SECTION2–TREEPROTECTION WHEREAS,theMonticelloCityCounciladoptedtheMonticelloZoningCodewhichincluded Chapter4-FinishingStandards,Section2–TreeProtectiononJanuary24,2011;and WHEREAS,theMonticelloPlanningCommission,actingastheBoardofAdjustmentand Appeals,metonDecember2,2014toconsideranappealofanAdministrativeDecisionmadeby theCommunityDevelopmentDepartmentasrelatedtotheapplicationofthezoningregulations pertainingtoChapter4,Section2-TreeProtection,andsubsequentlyupheldthedecisionofthe CommunityDevelopmentDepartment;and WHEREAS,theMonticelloCityCouncilmetonJanuary12,2015toconsideranappealofthe AdministrativeDecisionmadebythePlanningCommission/BoardofAdjustmentandAppeals onDecember2,2014; NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMONTICELLO, MINNESOTA:thattheappealoftheadministrativedecisionisdeniedandtheCouncilaffirms thedeterminationbytheCommunityDevelopmentDepartmentandBoardofAdjustmentand AppealsthatMonticelloZoningOrdinance,Chapter4,Section2–TreeProtectionisnot applicabletothesubjecttree,basedonfindingsasfollows: a.Diameteratbreastheightisavariablemeasurementbasedoncharacteristicsofthe treebeingmeasuredforordinance. b.Thesubjecttreehasbeenmeasuredat34”diameterbreastheightbytheCityof Monticello’sconsultingarborist,usingcommonlyacceptedandpracticed methodology. c.ThedeterminationbytheCommunityDevelopmentDepartmentthatthetreeisnota specimentreeisreasonableandsupportedbytherecord. ADOPTEDBY theMonticelloCityCouncilthis26thdayofJanuary,2015. CITYOFMONTICELLO _________________________________ BrianStumpf,Mayor ATTEST: ________________________________ JeffO’Neill,CityAdministrator CityCouncilAgenda:01/26/15 1 7B.ConsiderationofadoptingResolution#2015-006acceptingtheFeasibilityReport andcallingforapublichearingforSchoolBoulevardImprovements,CityProject No.14C003 (SB) A.REFERENCEANDBACKGROUND: AttheOctober13,2014CityCouncilmeeting,theCouncilauthorizedpreparationofa FeasibilityReportaddressingroadwayimprovementstoSchoolBoulevardbetween FenningAvenueandEdmonsonAvenue,whichisapproximately6,600feetlong.In addition,improvementstotheexistingpathwaysareproposedatthefollowinglocations: alongthesouthsideofSchoolBoulevardfromFallonAvenuetoCardinalHillsParkand alongthenorthsideofSchoolBoulevardfromEdmonsonAvenuetoFallonAvenue.A copyoftheFeasibilityReportisenclosedaddressingtheseimprovements. ThepavementsectionalongSchoolBoulevardhasvaryinglevelsofpavementdistresses (i.e.cracking,potholes)andisinneedofrepairinordertoextenditsusefullife.A portionofSchoolBoulevardfromFallonAvenuetoFenningAvenuewasmicro-surfaced in2004andisatthepointwhereanotherimprovementisrecommended.Thestreets wereinspectedandratedin2012inaccordancewiththeCity’spavementmanagement program.Otherconsiderationsincludingpreviousrepairhistory(i.e.patching,crack filling),roadwayage,trafficvolumes,roadwayclassification(i.e.localvs.collector),use, etc.werefactorsindeterminingthemostcost-effectivemethodtoextendthelifeofthe roadway.Basedontheaboveconsiderationsandtheanalysisofthepavementcores taken,itisrecommendedtocompleteatwo-inchfullwidthmillandbituminousoverlay alongSchoolBoulevardbetweenEdmonsonAvenueandFenningAvenue. TheroadwayisalsoagoodcandidatefortheTexasunderseal,whichisachipseal appliedunderthebituminousoverlay,whichresultsinthedelayoftheonsetofcracking. Thisapplicationwascompletedon7th StreetbetweenElmStreetandGolfCourseRoad in2014.StaffandMnDOTrepresentativeswillbeinspectingthisroadwayinMarchto preliminarilydetermineiftheTexasundersealwaseffective.Afterthat,staffwill determineifthisshouldbeappliedtoSchoolBoulevard. ThepathwayalongthesouthsideofSchoolBoulevardfromFallonAvenuetoCardinal HillsParkhasdeterioratedovertime.Treerootsfromtheadjacentcottonwoodtreesthat areinvadingthepavementisthecauseofthedeteriorationtosomedegree,inadditionto generalwearandtearofthepavement.Itisproposedtoinstallarootbarriertypeproduct tomitigatetheimpactsoftreerootsfromdamagingthetrailfurther.Thepathwayalong thenorthsideofSchoolBoulevardfromEdmonsonAvenuetoFallonAvenueisalso displayingsignificantpavementdistressesandhasdeterioratedovertime.Basedonthese factorsandtheanalysisofthepavementcorestakenonthepathway,itisrecommended thatthesepathwaysberemovedandreplaced. BoulevardtreeplantingsalongbothsidesofSchoolBoulevardareproposedtobe incorporatedwithintheproject.Thelocationandtypeofthetreeswillbereviewed duringthedesignphaseoftheprojectandwilltakeintoaccountavoidinginterferingwith CityCouncilAgenda:01/26/15 2 existingsignsandstreetlights.Inaddition,considerationswillbemadetocomplywith GreatRiverEnergyclearancerequirements. Thetotalestimatedprojectcostforthemillandoverlayimprovements,includingthe Texasunderseal,alongSchoolBoulevardis$543,100.Thepathwayimprovementcosts alongSchoolBoulevardareestimatedat$91,400.Thetotalprojectcostisestimatedat $634,500.Thesecostsincludea10%contingencyand22%forlegal,engineering, administrative,andfinancingcosts. Fundingsourcesfortheproposedimprovementsincludespecialassessmentstothe schooldistrict,MunicipalStateAid,andafuturebondissuetofinancetheproject. Staffmetwiththeschooldistricttodiscusstheimprovementsandtheirproposed assessments.Theyareconsideringwideningtheirdrivewayaccessatthehighschooland improvingtheaccessatEastviewElementarySchool.Staffwillbeworkingwiththem duringthedesignprocessfortheprojectandmayincludetheseimprovementswiththe projectwiththesecostsbeingassessedtotheschooldistrict. Additionalpropertiesfrontingtheroadwaysarenotbeingconsideredtobeassessed,as thesepropertiesdonothavedirectaccesstoSchoolBoulevardandconsistofrear-yard frontages. A1.BudgetImpact:Asnotedabove,thepreliminarycostestimateforconstructing theproposedimprovementsin2015is$634,500.Thisincludesa10% contingencyand22%forindirectcosts. Fundingsourcesfortheproposedimprovementsincludespecialassessmentsto theschooldistrict,MunicipalStateAid,andafuturebondissuetofinancethe project. A2.StaffWorkloadImpact:WSBandCitystaffwillpreparethenecessary documentsforthepublichearinginaccordancewithstatestatutes. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-006acceptingtheFeasibilityReportand callingforapublichearingonFebruary9,2015forSchoolBoulevard Improvements,CityProjectNo.12C003. 2.MotiontodenyadoptionofResolution#2015-006atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1forreasonsnotedherein. CityCouncilAgenda:01/26/15 3 D.SUPPORTINGDATA: Resolution#2015-006 FeasibilityReport CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-006 ACCEPTING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR SCHOOL BOULEVARD IMPROVEMENTS CITY PROJECT NO. 14C003 WHEREAS, pursuant to a resolution of the Council adopted October 13, 2014, a Feasibility Report has been prepared by the City Engineer with reference to proposed improvements to School Boulevard between Fenning Avenue and Edmonson Avenue and portions of the adjacent pathway, including the rehabilitation of streets, curb and gutter, pathways, and other appurtenant work; and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. The Council will consider the proposed improvements for such street in accordance with the Feasibility Report and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $634,500. 2. A public hearing shall be held on such proposed improvements on the 9th day of February, 2015 in the Council Chambers of City Hall at 7 p.m. and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. ADOPTED BY the Monticello City Council this 26th day of January, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: ________________________________________ Jeff O’Neill, City Administrator City of Monticello 505 Walnut Street, Suite 1 • Monticello, MN 55362 January 26, 2015 School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Wright County, Minnesota City Project No. 14C003 WSB Project No. 1494-960 FEASIBILITY REPORT SCHOOL BOULEVARD (EDMONSON AVENUE TO FENNING AVENUE) STREET, PATHWAY, AND APPURTENANT IMPROVEMENTS FOR THE CITY OF MONTICELLO PROJECT NO. 14C003 January 26, 2015 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763-541-4800 763-541-1700 (Fax) Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 January 26, 2015 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Dear Honorable Mayor and City Council: Transmitted herewith is a feasibility report for the proposed School Boulevard Project. This report examines street and pathway improvements along School Boulevard between Edmonson Avenue and Fenning Avenue. During the development of this report, a meeting was held with the school district to discuss project assessments. I would be happy to discuss this report with you at your convenience. Please feel free to call me at 763-271-3236 you have any questions. Sincerely, WSB & Associates, Inc. Shibani K. Bisson, PE City Engineer Enclosure cc: Jeff O’Neill, City Administrator, City of Monticello Wayne Oberg, Finance Director, City of Monticello Equal Opportunity Employer wsbeng.com CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Shibani K. Bisson, PE Date: January 26, 2014 License No. 41860 Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ...................................................................................................... 1 2. INTRODUCTION .................................................................................................................... 3 2.1 Authorization..................................................................................................................... 3 2.2 Scope ................................................................................................................................. 3 3. EXISTING CONDITIONS ...................................................................................................... 4 3.1 Streets ................................................................................................................................ 4 3.2 Pathway ............................................................................................................................. 6 3.3 Drainage and Utilities ....................................................................................................... 8 4. PROPOSED IMPROVEMENTS .......................................................................................... 10 4.1 Street Improvements ....................................................................................................... 10 4.2 Pathway Improvements ................................................................................................... 11 4.3 Private Utilities................................................................................................................ 12 4.4 Permits ............................................................................................................................ 12 4.5 Rights-of-Way/Easements ............................................................................................... 12 5. FINANCING ........................................................................................................................... 13 5.1 Opinion of Cost ............................................................................................................... 13 5.2 Funding ........................................................................................................................... 13 6. PROJECT SCHEDULE ......................................................................................................... 15 7. CONCLUSIONS AND RECOMMENDATIONS................................................................ 16 Appendix A Figure 1 – Project Location Appendix B Root Barrier Information Appendix C Opinion of Probable Cost Appendix D Assessment Map Assessment Roll Appendix E Pavement Forensics Report Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 1. EXECUTIVE SUMMARY City Project No. 14C003 consists of roadway improvements to School Boulevard between Edmonson Avenue and Fenning Avenue, which is approximately 6,600 feet long. In addition, improvements to the existing pathways are proposed at the following locations: along the south side of School Boulevard from Fallon Avenue to Cardinal Hills Park and along the north side of School Boulevard from Edmonson Avenue to Fallon Avenue. A map of the project area is included on Figure 1 in Appendix A. The pavement section along School Boulevard has varying levels of pavement distresses (i.e. cracking, potholes) and is in need of repair in order to extend its useful life. A portion of School Boulevard from Fallon Avenue to Fenning Avenue was micro-surfaced in 2004 and is at the point where another improvement is recommended. The streets were inspected and rated in 2012 in accordance with the City’s pavement management program. Other considerations including previous repair history (i.e. patching, crack filling), roadway age, traffic volumes, roadway classification (i.e. local vs. collector), use, etc. were factors in determining the most cost- effective method to extend the life of the roadway. Based on the above considerations and the analysis of the pavement cores taken, it is recommended to complete a two-inch full width mill and bituminous overlay along School Boulevard between Edmonson Avenue and Fenning Avenue. The roadway is also a good candidate for the Texas underseal, which is a chip seal applied under the bituminous overlay, which results in the delay of the onset of cracking. This application was completed on 7th Street between Elm Street and Golf Course Road in 2014. Staff and MnDOT representatives will be inspecting this roadway in March to preliminarily determine if the Texas underseal was effective. After that, staff will determine if this should be applied to School Boulevard. The pathway along the south side of School Boulevard from Fallon Avenue to Cardinal Hills Park has deteriorated over time. Tree roots from the adjacent cottonwood trees that are invading the pavement is the cause of the deterioration to some degree, in addition to general wear and tear of the pavement. It is proposed to install a root barrier type product to mitigate the impacts of tree roots from damaging the trail further. The pathway along the north side of School Boulevard from Edmonson Avenue to Fallon Avenue is also displaying significant pavement distresses and has deteriorated over time. Based on these factors and the analysis of the pavement cores taken on the pathway, it is recommended that these pathways be removed and replaced. Boulevard tree plantings along both sides of School Boulevard are proposed to be incorporated within the project. The location and type of the trees will be reviewed during the design phase of the project and will take into account avoiding interfering with existing signs and street lights. In addition, considerations will be made to comply with Great River Energy clearance requirements. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 1 The total estimated project cost for the mill and overlay improvements, including the Texas underseal, along School Boulevard is $543,100. The pathway improvement costs along School Boulevard are estimated at $91,400. The total project cost is estimated at $634,500. These costs include a 10% contingency and 22% for legal, engineering, administrative, and financing costs. Funding sources for the proposed improvements include special assessments to the school district, Municipal State Aid, and a future bond issue to finance the project. Staff met with the school district to discuss the improvements and their proposed assessments. They are considering widening their driveway access at the high school and improving the access at Eastview Elementary School. Staff will be working with them during the design process for the project and may include these improvements with the project with these costs being assessed to the school district. Additional properties fronting the roadways are not being considered to be assessed, as these properties do not have direct access to School Boulevard and consist of rear-yard frontages. This project is necessary, feasible, and cost-effective from an engineering standpoint and can be constructed as proposed herein. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 2 2. INTRODUCTION 2.1 Authorization The preparation of this report was authorized by the City Council on October 13, 2014. This project is identified in the City’s five-year Capital Improvement Plan. This project has been designated as City Project No. 14C003. 2.2 Scope The scope of this feasibility report includes street and pathway improvements along School Boulevard between Edmonson Avenue and Fenning Avenue. A pavement forensic report was also completed for the roadway and pathway. In addition, a meeting was held with school district representatives to discuss special assessments for their benefitting properties. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 3 3. EXISTING CONDITIONS 3.1 Streets School Boulevard was initially constructed in two stages. The section between Fenning Avenue and Fallon Avenue was constructed in 1992; and the section between Edmonson Avenue and Fallon Avenue was constructed in 1995. The roadway is 44-feet wide with curb and gutter and storm sewer system. The roadway is approximately 6,600 feet in length within an 80-foot wide right-of-way. School Boulevard is designated as a Municipal State Aid Street between Trunk Highway 25 and Fenning Avenue and is identified as a major collector roadway. Traffic counts were last completed on the roadway in 2012 resulting in an average daily traffic volume of 6,400 vehicles per day. The speed limit along School Boulevard is currently 35 mph and 30 mph in the school zone. School Boulevard was micro-surfaced in 2003 between Fenning Avenue and Fallon Avenue to address rutting on the pavement surface. Public Works has continued to crack fill, fill potholes, and patch the roadway over the past several years. Public Works staff inspected the roadway in 2012 and assigned a Pavement Condition Index (PCI) to each segment of roadway using the City’s Pavement Management Program (PMP) software. PCI’s are a numerical index between 0 and 100 that indicate the condition of a pavement based on the various pavement distresses recorded during visual observations. A PCI value of 100 represents a pavement in brand new condition, while a PCI value of 0 to 30 represents a pavement section that has fallen into total disrepair requiring a complete reconstruction. The PMP evaluation process involves dividing the pavement surface into sections. The type, extent, and severity of the various pavement distresses noted within each section are then recorded. Numerous types of pavement distresses may exist within a pavement section including, but not limited to, alligator cracking, block cracking, longitudinal cracking, transverse cracking, rutting, raveling, shoving, potholes, and patches. Each type of distress observed receives a rating of low, medium, or high severity based on the extent of the distress noted. Once the field data is gathered, it is then processed using CarteGraph PMP software, which calculates an average PCI rating for each segment analyzed. This PCI value is used by staff to determine the most cost-effective pavement rehabilitation method for each road segment. The resulting ratings for School Boulevard have PCI ratings between 67 and 87 with an average rating of 75, which is in the range where a mill and overlay is an appropriate rehabilitation technique. These ratings were based on inspections completed in 2012 and since then, the roadway has deteriorated significantly. Inspection ratings are one factor in determining the pavement condition. Pavement cores were also taken along School Boulevard to evaluate the integrity of the pavement. A total of six pavement cores along School Boulevard were taken in November 2014 to identify the depth of pavement, crack depth, and bonding characteristics and distresses that are not visible from the road surface. The pavement ranges in depth from 4.5-inches to 5.5-inches, all showing signs of losing fines and binder throughout the cores, which is a sign the pavement is aging and beginning to deteriorate. There are moderate to severe distresses present along the road surface including areas of unsealed cracking and patching in spots. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 4 The distresses present have reflected through the previous micro-surfacing that was placed on the roadway. Since the bituminous depths range from 4.5-inches to 5.5-inches along School Boulevard, there is enough existing material in place to complete a mill and overlay. Record drawings indicate that the aggregate base thickness below the pavement is approximately 8-inches with an underlying 12-inch sand base. More detail related to the pavement cores taken can be found in the Pavement Forensics Report located in Appendix E. School Boulevard- Edmonson Avenue to Fallon Avenue Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 5 School Boulevard – Fallon Avenue to Fenning Avenue 3.2 Pathway There is an existing 8-foot wide bituminous pathway within the project area along the north side of School Boulevard between Edmonson Avenue and Fenning Avenue and along the south side of School Boulevard between Fallon Avenue and Cardinal Hills Park. The pathway along the north side of School Boulevard was constructed in 1992 and 1995. The pathways are located within the School Boulevard right-of-way or City park property. The Parks Department has inspected and rated the City’s pathway system annually since 2009 and have developed a program to track, manage, and perform maintenance of the pathway system. Current practices include maintaining the pathway system by performing patching, crack filling, and fog sealing every two to three years using City forces. The Parks Department has used the Pavement Surface Evaluation and Rating (PASER) method to inspect and rate the pathways, which assigns a rating to the pathway on a scale of 0 to 10, with 10 being in good condition and 0 being in poor condition. The pathways along School Boulevard that have low ratings (between 3 and 4) are identified below: • North side School Boulevard between Edmonson Avenue and Fallon Avenue – approximately 2,400 feet • South side of School Boulevard between Fallon Avenue and Cardinal Hills Park – approximately 950 feet Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 6 Two pavement cores were taken in November 2014 on the pathway along the north side of School Boulevard between Edmonson Avenue and Fallon Avenue to identify depth of pavement and condition. The pavement ranges in depth from 1.5-inches to 1.75-inches. Typically trails are 2.5-inches to 3-inches in depth to be structurally adequate, especially if it is plowed in the winter. This pathway segment has a relatively thin layer of bituminous pavement for its intended use, with numerous moderate to severe cracks throughout. School Boulevard Pathway – north side between Edmonson Avenue and Fallon Avenue The portion of the pathway along south side of School Boulevard between Fallon Avenue and Cardinal Hills Park has deteriorated due to tree roots from the adjacent cottonwood trees that are invading the pavement. The resulting damage from the roots, along with numerous moderate to severe cracks, have compromised the pavement integrity. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 7 School Boulevard Pathway – south side to Cardinal Hills Park Pathway root damage School Boulevard Pathway – south side to Cardinal Hills Park Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 8 3.3 Drainage and Utilities Existing storm sewer along School Boulevard consists of a reinforced concrete pipe system within the public right-of-way and drainage and utility easements. The system collects stormwater runoff from the roadway and adjacent areas and connects to adjacent storm sewer systems that outlet to various downstream ponds in the area. The storm sewer system within School Boulevard has no known drainage issues. Watermain and sanitary sewer mains cross School Boulevard at various side streets locations to connect to existing mains on either side of the roadway. Discussions with Public Works staff indicated the underground facilities within the project area are functioning adequately and are not in need of repair. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 9 4. PROPOSED IMPROVEMENTS 4.1 Street Improvements The pavement section along School Boulevard has varying levels of pavement distresses (i.e. cracking, potholes) and is in need of repair in order to extend its useful life. The streets were inspected and rated in 2012 in accordance with the City’s pavement management program. Other considerations including previous repair history (i.e. patching, crack filling), roadway age, traffic volumes, roadway classification (i.e. local vs. collector), use, etc. were factors in determining the most cost-effective method to extend the life of the roadway. Based on the above considerations and the analysis of the pavement cores taken, a complete a full-width mill and 2-inch bituminous overlay over School Boulevard between Edmonson Avenue and Fenning Avenue is recommended. Spot curb and gutter replacement and subgrade corrections are anticipated in conjunction with the improvement project. The roadway is also a good candidate for the Texas underseal, which is a chip seal applied under the bituminous overlay that delays the onset of cracking. The Texas DOT began using this process several years ago as a moisture barrier to prevent the intrusion of surface water into the underlying layers. What they found out is that it is also beneficial at slowing the onset of distresses such as transverse cracks. MnDOT has experimented with this process utilizing a heavily emulsified chip seal as the underseal and has also seen significant benefits with a significant reduction in new and reflective cracking and distresses. This underseal process is gaining popularity in Minnesota as several cities are testing this process on their roadways with the intent to save money on future maintenance by delaying crack filling operations and extending the life span of roadways. This application was completed on 7th Street between Elm Street and Golf Course Road in 2014. Staff and MnDOT representatives will be evaluating this roadway in March 2015 to preliminarily determine the effectiveness of this process. After that, staff will determine if this should be applied to School Boulevard. Staff met with the school district to discuss the improvements and they are considering widening their driveway access at the high school and improving the access at Eastview Elementary School. Staff will be working with them during the design process for the project and may include these improvements with the project with these costs being assessed to the school district. Boulevard tree plantings along both sides of School Boulevard are proposed to be incorporated within the project. The location and type of the trees will be reviewed during the design phase of the project and will take into account avoiding interfering with existing signs and street lights. In addition, considerations will be made to comply with Great River Energy clearance requirements. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 10 4.2 Pathway Improvements The pathway along the south side of School Boulevard from Fallon Avenue to Cardinal Hills Park has deteriorated over time. Tree roots from the adjacent cottonwood trees that are invading the pavement is the cause of the deterioration to some degree, in addition to general wear and tear of the pavement. It is proposed to install approximately 300 feet of a root barrier type product to mitigate the impacts of tree roots from damaging the trail. The root barrier consists of herbicide infused pellets pre-attached to geotextile fabric. This root barrier fabric creates a barrier blocking the roots from growing up out of the trail and damaging the pavement. The fabric is typically 19 inches wide and installed vertically in the ground parallel to the trail with a trencher. Below is the approximate area where the root barrier is proposed to be installed. Information on the root barrier product can be found in Appendix B. The pathway along the north side of School Boulevard from Edmonson Avenue to Fallon Avenue also have significant pavement distresses and has deteriorated over time. Based on these factors and the analysis of the pavement cores taken on the pathway, it is recommended to remove the asphalt and replace with 3-inches of bituminous pavement, as simply crack sealing all the transverse cracks and completing a fog seal application would not improve the ride quality index or smoothness rating. In addition, new ADA compliant pedestrian ramps will be installed at the applicable intersections. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 11 4.3 Private Utilities A Gopher One Call will be completed to identify the utilities that are in the vicinity of and adjacent to the project area. Staff will meet with these utility companies regarding this project to discuss any impact of the proposed improvements. 4.4 Permits This project will disturb more than one acre, therefore a National Pollution Discharge Elimination System (NPDES) permit will be required. 4.5 Rights-of-Way/Easements It is anticipated that all work will take place within the existing roadway right-of-way or within existing drainage and utility easements. Additional right-of-way or easement needs are not anticipated to construct the project as proposed. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 12 5. FINANCING 5.1 Opinion of Cost A detailed opinion of probable cost for the proposed improvements can be found in Appendix C of this report. These opinions of probable cost incorporate anticipated 2015 construction costs and include a 10% construction contingency and 22% indirect costs. The indirect costs include legal, engineering, administrative, and financing items. A summary table of the proposed project costs is shown below in Table 1. The estimated project cost totals $601,800. TABLE 1 Proposed Project Costs School Boulevard Street and Pathway Improvements SCHOOL BOULEVARD TOTAL Street Improvements $543,100 Pathway Improvements $91,400 TOTAL PROJECT COST $634,500 5.2 Funding Funding sources for the proposed improvements include special assessments to the school district, Municipal State Aid funds and a future bond issue to finance the project. The future bond proceeds will be reimbursed with the assessments paid by the school district and future debt service levies. The future bond proceeds will then be used to reimburse the funds withdrawn from the City’s State Aid balance to fund other non-State Aid projects in the future. The school district has approximately 31% of the total project street front footage. The total project street frontage takes into account the length along both sides of School Boulevard from Edmonson Avenue to Fenning Avenue. The school district’s frontage is between Fenning Avenue to Fallon Avenue where Eastview Elementary School, Monticello High School, and Little Mountain Elementary School are located. It is proposed to assess the school district 100% of the street improvement cost for their front footage or approximately 31% of the total street project cost. This method is consistent with past assessment practices for non-residential properties. Staff also evaluated assessing the school district based on the amount of traffic the schools generate compared to the average daily traffic currently on the roadway. This method generated a similar assessment percentage as the front-foot method described above. Staff has met with representatives from the school district to discuss the assessment amount and did not receive any objections to this amount at that time. Additional properties fronting the roadways are not being considered to be assessed as these properties do not have direct access to School Boulevard and consist of rear-yard frontages. Funds from these developments (Cardinal Hills, Klein Farms) were not collected at the time for future improvements to School Boulevard. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 13 A summary of the proposed funding is presented below in Table 2. TABLE 2 Proposed Project Funding School Boulevard ASSESSMENTS CITY/STATE AID FUNDS TOTAL Street Improvements $166,768 $376,332 $543,100 Pathway Improvements - $91,400 $91,400 TOTAL $166,768 $467,732 $634,500 State Aid Funds: Available State Aid funds will be utilized for the proposed improvements. Each year the City designates 20% of our streets as Municipal State Aid Streets that are then eligible for State Aid funding. The current balance in the City’s State Aid account is approximately $975,000, which includes the City’s 2015 allocation. The estimated amount of State Aid funds that could be applied towards this project is $600,000 for the street and trail improvements. A preliminary assessment roll and assessment map is included in Appendix D. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 14 6. PROJECT SCHEDULE The proposed schedule is as follows: Phase 1 – Feasibility Report City Council Authorizes Feasibility Study ................................................ October 13, 2014 City Council Accepts Feasibility Report and Sets Public Hearing Date .................................................................... January 26, 2015 Hold Public Hearing/Order Project/Authorize Preparation of Plans and Specifications ............................................................................ February 9, 2015 Phase 2 – Final Design Final Design ...................................................................................... February- March 2015 City Council Approves Plans and Specifications Authorizes Advertisement for Bids ............................................................. March 23, 2015 Anticipated State Aid Approval ................................................................... April/May 2015 Open Bids.............................................................................................................. May 2015 Award Contract ............................................................................................. May/June 2015 Phase 3 – Construction Preconstruction Meeting ....................................................................................... June 2015 Begin Construction ....................................................................................... June/July 2015 Final Completion .............................................................................................. August 2015 Assessment Hearing ......................................................................................... October 2015 Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 15 7. CONCLUSIONS AND RECOMMENDATIONS City Project No. 14C003 consists of street and pathway improvements along School Boulevard between Edmonson Avenue and Fenning Avenue. It is the recommendation of City staff that City Project No. 14C003 is feasible, necessary, and cost-effective from an engineering standpoint. It is recommended to accept this feasibility report and call for a public hearing for the project in accordinance with State Statues. Feasibility Report School Boulevard (Edmonson avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 Page 16 APPENDIX A Figure 1 – Project Location Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 = Proposed 2015 School Blvd Overlay Project = Proposed 2015 Pathway Replacement APPENDIX B Root Barrier Information Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 BIOBARRIER® Geosynthetics you can trust We Look Different. We Are Different. Hardscapes and landscapes are a big investment, and traditional methods of protecting them have meant repeatedly spending time, effort and money. But a one-time installation of BIOBARRIER Root Control System or BIOBARRIER® Weed Control System means years of security from roots or weeds growing where they’re not wanted. Constant maintenance is a thing of the past with these easy-to-use systems, allowing you to spend your time and budget in other areas. The interesting looking nodules on the durable geotextile drainage fabric are the secret to our success. They contain trifluralin, and the way it works is simple. Roots grow when root tip cells divide, and trifluralin prevents root tip cell division. Proven by more than 35 years of agricultural use, trifluralin is an effective, non-systemic herbicide; it simply creates a zone around your hardscape and landscape investments that inhibits root growth. When BIOBARRIER is used for root control, tree roots reaching the zone of trifluralin are redirected, while roots outside the zone continue to grow naturally. When BIOBARRIER is used for weed control, the root systems of weeds do not grow in the trifluralin zone next to the fabric; roots of trees and shrubs in the same area are below the zone and are not affected. We do look different and we are different; that’s why we’re effective. In fact, we guarantee BIOBARRIER’s performance. Root Control Width 12” 19.5” 24” 29” 39” 58.5” Building Foundations Burial Vaults/Tomb-stones Containers Curbs Drain Lines Earthdams Golf Greens/Tees/Cart paths Landfills Medians Paths Planting Beds Pots Retaining Walls Roads Roof Gardens Septic Tanks/Fields Sidewalks Root Control Width (continued)12 “19.5” 24” 29” 39“58.5” Swimming Pools Tennis Courts Underground Pipes/Cables Underground Stor-age Tanks Utility Substations BIOBARRIER Root Control is available in 20 foot or 100 foot roll lengths Weed Control width 29“39” 58.5” Fence Rows Guardrails Landscaping Pavers Street Medians Tombstones Tree Skirts Utility Substations BIOBARRIER Weed Control is available in 20 foot or 100 foot lengths Product Selector Tree roots seek out air and moisture in the soil, causing expensive damage to underground infrastructure. BIOBARRIER’S unique geotextile design lends flexibility to surround infrastructure, extending the life of your investment BIOBARRIER Surround System Removal and disposal of below-ground infrastruc- ture is messy, time-consuming, and costly. In areas with aggressively rooting species, root treatment or complete replacement is required every one to five years. BIOBARRIER is guaranteed to prevent roots from crossing its protective membrane, eliminating long-term costs from clogging or fracturing caused by roots. With a permeable, non-toxic design, BIO- BARRIER protects investments without impeding in- filtration or drainage which maintains optimal system performance over time. BIOBARRIER Surround System is used for Septic tanks and leach fields Perforated drain tile Stormwater drainage pipes Underground storage tanks City sewer and municipal water pipes Used vertically, the BIOBARRIER Root Control System protects adjacent structures from root damage. Guaranteed protection for 15 years reduces the chance of injury and potential liability, as well as the costs associated with preventative maintenance and damage repair. BIOBARRIER works invisibly to deflect roots. Its nodules slowly release Trifluralin, preventing root tip cell division, which is the method by which roots grow. A small amount of Trifluralin is constantly released and as it biodegrades, is continuously replaced, ensuring the effectiveness and long life of the herbicide zone. While physical barriers alone can create root girdling, BIOBARRIER stops continued root growth allowing for healthier trees. Placed beside the object to be protected, BIOBARRIER creates a zone of protection on all sides of the nodules. Roots growing into the zone are redirected while roots outside the zone continue to grow normally; tree health is not impacted since Trifluralin is not systemic. Since the system includes a standard drainage fabric, BIOBARRIER allows water, air and nutrients to pass through, not adversely affecting soil hydrology. Trees and shrubs add value and beauty to property, except when their roots grow into hardscapes, such as sidewalks, buildings and roadways, or into landscaped areas, which are well watered. Then the damage can cost you plenty. BIOBARRIER Root Control System Along Hardscapes BIOBARRIER is most frequently used along hardscapes such as sidewalks, retaining walls, parking lots, buildings, swimming pools, foundations and other structures to prevent damage from roots. Preventing that damage for 15 years reduces the chances of injury and potential liability, as well as the costs associated with preventive maintenance and damage repair. Under Pots Used inside the larger pot, BIOBARRIER Pot-N-Pot prevents roots from growing through drain holes and attaching to native soil. Because the roots are contained within the pot, less labor is required for harvesting and less damage to roots is caused as trees are removed. In Dams/Levees Tree roots can grow into the mechanisms of dams and levees, causing potential havoc and the failure of equipment that can result in flooding. BIOBARRIER ensures the integrity of the dam or levee from roots; at the same time, it allows trees and shrubs to beautify the area. BIOBARRIER Weed Control System Installed horizontally below three inches of stone/wood mulch, the BIOBARRIER weed control system blocks weeds using two layers of defense: chemical and physical. Guaranteed for 10 years, weeds are unable to develop a strong root system in the mulch layer while ornamental tree and shrub roots expand unimpeded below the Trifluralin emitting fabric layer, eliminating unwanted competition and maintenance costs. Weeds not only create an unsightly appearance, they compete with desired plants for nutrients and water. Traditional methods of dealing with weeds - pulling them by hand, which is not always effective since roots can break and remain; using sprays that can drift into desirable plants or contaminate water; or mechanical weedeating - places workers in unsafe situations. In addition, the time and money necessary for this kind of constant maintenance can be prohibitive. Trees and shrubs, which have roots below the trifluralin zone, can continue to grow and support the plant. Because BIOBARRIER is porous, water, air and nutrients can flow through it and not disturb the soil’s hydrology. The trees and shrubs you want around will still be able to get the ingredients necessary for their good health. Lightweight BIOBARRIER Weed Control is easy to install because it follows ground contours. Remove stones, debris and vegetation, and unroll the fabric. Pull the fabric close to the trunks of trees and shrubs; it will not hurt to touch them because the herbicide only affects root tips. Cover it with two inches of stone, mulch, soil or other ground cover. Place any leftover fabric in the package it came in, and use the provided tie to seal it to prevent the loss of trifluralin. Complete installation instructions are available and should be followed for proper results. Around Trees Weed growth around trees robs them of necessary water and nutrients. In addition, weeds are unattractive and can be harmful since mowers and weedeaters can cause damage to trunks if they get too close. Mulch is frequently used to reduce weed growth, but in many cases, too much is used, which can also damage tree trunks. The Biobarrier Tree Skirt reduces the amount of mulch needed and is pre-cut in two convenient sizes for ease of use. Landscape pins are provided. In Dangerous Locations Controlling weeds in sensitive areas such as around highway guardrails, street signs and utility substations can put workers in jeopardy, raising the possibility of injury. Guaranteed for 10 years, Biobarrier Weed Control is a long-term solution, which results in reduced maintenance and improved appearance. In Landscaped Areas Landscaped areas are well-watered and richly fertilized, ideal conditions for weeds as well as for more desirable plants. Strategically placed, the zone created by Biobarrier Weed Control inhibits weed root development while allowing trees and shrubs to grow. Contact Details 1611 County Road B West #102 Roseville, Minnesota 55113 877-642-9929 • FAX: 651-797-2319 www.biobarrier.com TYPAR® and BIOBARRIER® are products of Fiberweb, Inc. We recommend wearing gloves, long sleeves and goggles to prevent staining of the skin. Although every possible effort has been made to ensure the accuracy of the information in this brochure, no liability is assumed with respect to the use of the information herein. BB01.0812 Printed in USA. 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APPENDIX C Opinion of Probable Cost Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 MOBILIZATION LS $5,000.00 1 $5,000.00 2 REMOVE CURB AND GUTTER LIN FT $3.00 100 $300.00 3 MILL BITUMINOUS SURFACE (2.0") SQ YD $1.50 28,600 $42,900.00 4 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)GALLON $2.00 7,150 $14,300.00 5 SEAL COAT AGGREGATE FA-2 SQ YD $0.80 28,600 $22,880.00 6 TYPE SP 9.5 WEARING COURSE MIX (4,B) (2.0")TON $65.00 3,555 $231,075.00 7 ADJUST VALVE BOX EACH $250.00 5 $1,250.00 8 ADJUST FRAME AND RING CASTING (SANITARY)EACH $350.00 5 $1,750.00 9 ADJUST FRAME AND RING CASTING (STORM)EACH $350.00 16 $5,600.00 10 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $11.00 100 $1,100.00 11 TRAFFIC CONTROL LUMP SUM $5,000.00 1 $5,000.00 12 PAVT MSSG (LT ARROW) EPOXY EACH $450.00 15 $6,750.00 13 4" SOLID LINE WHITE - EPOXY LIN FT $0.75 13,745 $10,308.75 14 12" SOLID LINE WHITE-EPOXY LIN FT $10.00 112 $1,120.00 15 4" DOUBLE SOLID LINE YELLOW-EPOXY LIN FT $1.25 7,065 $8,831.25 16 4" SOLID LINE YELLOW - EPOXY LIN FT $0.75 1,400 $1,050.00 17 4" BROKEN LINE YELLOW - EPOXY LIN FT $0.50 210 $105.00 18 24" SOLID LINE YELLOW-EPOXY LIN FT $12.00 853 $10,230.00 19 CROSSWALK MARKING-EPOXY SQ FT $14.00 0 $0.00 20 SIGN REPLACEMENT LUMP SUM $2,500.00 1 $2,500.00 21 DECIDUOUS TREET 2.5" CAL B&B EACH $325.00 100 $32,500.00 $404,600.00 $40,500.00 $445,100.00 $98,000.00 $543,100.00 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 MOBILIZATION LS $3,000.00 1 $3,000.00 2 REMOVE CURB AND GUTTER LIN FT $3.00 138 $412.50 3 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $4.00 138 $550.00 4 BITUMINOUS PAVEMENT RECLAMATION SQ YD $2.00 3,364 $6,727.11 5 TYPE SP 9.5 WEARING COURSE MIX (4,B) (3.0")TON $73.00 570 $41,618.95 6 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $11.00 138 $1,512.50 7 PEDESTRAIN CURB RAMP EACH $350.00 10 $3,500.00 8 TRUNCATED DOMES SQ FT $30.00 160 $4,800.00 9 ADA COMPLIANCE SUPERVISOR LUMP SUM $350.00 1 $350.00 10 TRAFFIC CONTROL LUMP SUM $1,000.00 1 $1,000.00 $63,500.00 $6,400.00 $69,900.00 $15,400.00 $85,300.00 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 ROOT BARRIER LIN FT $15.00 300 $4,500.00 $4,500.00 $500.00 $5,000.00 $1,100.00 $6,100.00 Grand Total $634,500.00 Total Trail Reclamation Total Estimated Construction Costs 22% Engr., Fiscal, & Admin Total Root Barrier Root Barrier for Trail Subtotal Estimated Construction Costs 10% Contingencies Trail Reclamation Subtotal Estimated Construction Costs 10% Contingencies Total Estimated Construction Costs 22% Engr., Fiscal, & Admin Total Street Improvements Opinion of Probable Cost - School Boulevard Improvements City of Monticello Street Improvements Subtotal Estimated Construction Costs 10% Contingencies Total Estimated Construction Costs 22% Engr., Fiscal, & Admin APPENDIX D Assessment Map Assessment Roll Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 (1) Independent SchoolDistrict 882 = 912'(2) Independent SchoolDistrict 882 = 1622'(3) Independent SchoolDistrict 882 = 1316'Klein Farms =1016' Klein Farms 2nd Addition = 998'Klein Farms Estates3rd Addition = 388' Klein Farms 3rd Addition = 852' Klein Farms 4th Addition = 972'Klein Farms 3rd Addition = 728'Cardinal Hills = 678'Cardinal Hills 2nd Addition = 832' Cardinal Hills 3rd Addition = 1300'Cardinal Hills 5th Addition = 438' Cardinal Hills 6th Addition = 486' School Blvd Fallon Ave Ne Dundas Rd Fenning Ave Ne Starling Dr Edmonson Ave Ne Mallard Ln Chelsea Rd Park Dr Farmstead Ave Farmstead Dr Interstate 94 Peli can L n Falcon Ave Country Ave Ori ole Ln 85th St Ne Country Ln Orchard Cir Fallon Dr E ide r Ln Eagle Ct 89th St Ne Fieldcrest Cir Martin Dr Spirit Hills Rd Ho mestead Dr Red Rock Ln Graystone Ave Pebblebrook Dr Jason Ave Ne Diamond Dr Overlook Ln Eakern Cir Ne Eagle Ridge Ln M o c k i n g b i r d L n Meadow Oak Ave Ne Apple Ln S t o n e r i d g e L n Stoneridge Dr Dunda s Cir Go lde n E a g l e L n Fenning Ave Ne To Wb I94 Cobblestone Ct Tanager Cir Summit Pointe Rd Golden Eagle Ct Cheyenne Ct S w a ll o w C i r Stoneridge Ct Heron Ct Interstate 94 Document Path: K:\01494-960\GIS\Maps\AssessmentMap.mxd Date Saved: 10/21/2014 9:50:40 AM 1 inch = 500 feet ±School Blvd Assessment MapCity of Monticello MN CP# 14C003WSB# 1494-96Propsed 2015School Blvd Overlay Assessable Parcels Subdivisions PRELIMINARY ASSESSMENT ROLL SCHOOL BOULEVARD (EDMONSON AVE - FENNING AVE) CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA CITY PROJECT #14C003 NON RESIDENTIAL NO. PROPERTY IDENTIFICATION NO. (PID) PROPERTY OWNER OWNER ADDRESS SCHOOL NAME PROPERTY ADDRESS Total FF Assessable FF RATE TOTAL COLLECTED ASSESSMENTS PROPOSED ASSESSMENT 1 155011000212 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 EASTVIEW ELEM SCHOOL 912 912 43.32$ 39,504.48$ 39,504.48$ 2 155500133302 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 MONTICELLO HIGH SCHOOL 5225 SCHOOL BLVD 1622 1622 43.32$ 70,259.07$ 70,259.07$ 3 155011000172 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 LITTLE MOUNTAIN ELEM SCHOOL 9350 FALLON AVE 1316 1316 43.32$ 57,004.28$ 57,004.28$ KLEIN FARMS OWNER ADDRESS MONTICELLO, MN 55362 1016 43.32$ -$ -$ KLEIN FARMS 2ND ADDITION OWNER ADDRESS MONTICELLO, MN 55362 998 43.32$ -$ -$ KLEIN FARMS ESTATES 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 388 43.32$ -$ -$ KLEIN FARMS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 852 43.32$ -$ -$ KLEIN FARMS 4TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 972 43.32$ -$ -$ KLEIN FARMS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 728 43.32$ -$ -$ CARDINAL HILLS OWNER ADDRESS MONTICELLO, MN 55362 678 43.32$ -$ -$ CARDINAL HILLS 2ND ADDITION OWNER ADDRESS MONTICELLO, MN 55362 832 43.32$ -$ -$ CARDINAL HILLS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 1300 43.32$ -$ -$ CARDINAL HILLS 5TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 438 43.32$ -$ -$ CARDINAL HILLS 6TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 486 43.32$ -$ -$ 12538 3850 43.32$ 166,767.83$ -$ 166,767.83$ 166,767.83$ Project Cost 543,100.00$ FF 12538 Rate $43.32 TOTAL APPENDIX E Pavement Forensics Report Feasibility Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Technical Memorandum To: Ms. Shibani Bisson, PE Monticello City Engineer From: Andrea Azary, EIT Pavement/Materials Specialist Date: January 13, 2015 Re: Pavement Coring Forensic Report School Boulevard (Edmonson Avenue to Fenning Avenue) Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-960 INTRODUCTION WSB & Associates, Inc. is pleased to submit this forensics report detailing the results of the pavement cores that were taken on November 19, 2014 along School Boulevard and the adjacent pathway between Edmonson Avenue and Fenning Avenue within the City of Monticello. The various characteristics of the pavement cores were analyzed in order to determine the appropriate pavement rehabilitation. Several factors are considered when determining the number of pavement cores to be taken, including the pavement condition or visible distresses present on the pavement and the variability of the pavement depth as the cores are being completed. A total of eight pavement cores were taken within the roadway. The locations of the pavement cores are summarized in Figure 1 on Page 2 and a summary of the pavement depths and conditions are shown on Table 1 on Page 3. Pictures of the pavement cores and roadway surface are shown in Appendix A of this report. Equal Opportunity Employer wsbeng.com K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 2 Figure 1 – Pavement Core Locations K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 3 TABLE 1 Pavement Cores Pavement Core ID Street Name Bit Depth (in) Core Location Description Notes 1 School Boulevard 5 3 feet north of center line The road has been previously micro-surfaced. The top lift of bituminous is 2.5 inches, the second lift from the top is 2.5 inches. There is good bond between all the layers. There is a loss of fines throughout the core. 2 School Boulevard 5 6 feet north of center line The road has been previously micro-surfaced. The core was taken over a crack. The top lift of bituminous is 2 inches, the second lift from the top is 3 inches. The bottom 3 inches is starting to deteriorate and lose fines and binder. The top 2 inches is starting to lose fines. 3 School Boulevard 5 4 feet south of center line The road has been previously micro-surfaced. The top lift of bituminous is 1 inch, the second lift from the top is 1.5 inches, the third lift is 2.5 inches. There is good bond between all the layers. There is a loss of fines throughout the core. 4 School Boulevard 5.5 2.5 feet north of center line The top lift is 2 inches, the second lift is 1.75 inches, the third lift is 1.75 inches. There is no visible cracking in the core. There is good bond between lifts. Starting to lose fines throughout pavement. The top 2.5 inches is starting to deteriorate more than the bottom 3 inches. 5 School Boulevard 4.5 14 feet north of center line The core is completely deteriorated losing rock, fines, and binder throughout. 6 School Boulevard 5 2 feet north of center line The top lift of bituminous is 1 inch, the second lift from the top is 1.5 inches, the third lift is 2.5 inches. There is good bond between all the layers. There is a loss of fines throughout the core. 7 Path Along School Boulevard 1.5 Taken on path One lift of bituminous. There is no cracking seen in the core, but noted with a visual inspection of the entire path. 8 Path Along School Boulevard 1.75 Taken on path One lift of bituminous. There is no cracking seen in the core, but noted with a visual inspection of the entire path. K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 4 SUMMARY OF FINDINGS Pavement coring identifies what exists under the visible layer of the pavement and can give a wealth of information including depths of the pavement layers, signs of bonding or unbonding, and distresses that might not be visible from the road surface. The pavement cores taken along School Boulevard range in depth from 4.5 inches to 5.5 inches. The roadway has a previous chip seal on the surface. Core 2 was taken over a crack that extends the full depth of the bituminous. Core 5 shows serious deterioration in the underlying layers of pavement. The pavement cores taken along the trail range in depth from 1.5 inches to 1.75 inches. The cores were in sound condition with no visible distresses seen. Some cores were taken on the pavement where distresses, such as transverse cracks and alligator cracks, were present to gain an understanding of the severity of the distresses. The severity of the distress present can be crucial to determining a recommendation for rehabilitation on the existing pavement. For instance, if there are severe transverse cracks for alligator cracking present, a mill and overlay will only be a temporary solution as eventually these cracks will re-appear on the surface. The cracks seen in the cores extended the full depth of the pavement and will likely reflect through a mill and overlay. One way to prevent reflective cracking or delay cracks from redeveloping would be to make subgrade corrections and revitalize the underlying material. RECOMMENDATION It is important to note that these are simply recommendations based on the results of the pavement forensic study. Factors such as the funding, traffic volumes, intended use, and future utility improvements should also be considered. School Boulevard: Cores 1 through 6 are all showing signs of losing fines and binder throughout the cores, which is a sign the pavement is aging and beginning to deteriorate. The roadway was built in 1992 and 1995 and has a pavement section of 8 inches of Class 5 over approximately 12 inches of sand, according to City as-built information. The roadway has a history of patching and crack sealing throughout the surface. There are moderate to severe distresses present along the road surface, including areas of unsealed cracking and patching in spots. The distresses present have reflected through the previous micro-surfacing that was placed on the road. Since the bituminous depths range from 4.5 inches to 5.5 inches along School Boulevard, there is enough existing material in place to complete a 2-inch mill and overlay. To get through the top lift of pavement, it would be recommended to mill to a depth of at least 2 inches. Cores 2 and 5 show underlying issues that may reflect through a mill and overlay. This is important because you want to mill in an area of solid pavement to ensure the pavement won’t break up and crack around a tack coat layer bond. Core 2 was taken over a crack that extends the full depth of the pavement. It is likely that this would reflect through a mill and overlay. Core 5 shows deterioration throughout the full depth of the core; however, this core was taken over a sealed crack. It would be recommended to include areas for full depth removal as part of a mill and overlay project so that spot corrections can be made in areas where there is poor underlying pavement. A Texas underseal may be considered to help slow the rate of the cracks resurfacing. K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 5 It is estimated a mill and overlay would last roughly 10 to 12 years, a Texas underseal closer to 12 to15 years. An edge mill was also considered; however, due to the distresses present, their location, and the width of this road, we would recommend completing a full width mill and overlay. An edge mill and overlay is not recommended as it will create an uneven pavement section across the width of the road. It is estimated that cracks would resurface with an edge mill and overlay in five to seven years. Pathway along School Boulevard: The pathway along School Boulevard has a thin layer of bituminous with numerous moderate to severe cracks throughout. It is our recommendation to remove the asphalt and replace it with new material as simply crack sealing all the transverse cracks and completing a fog seal application would not improve the ride quality index or smoothness rating. K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 6 Appendix A Pavement Coring Pictures K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 7 SCHOOL BOULEVARD K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 8 K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 9 K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 10 TRAIL ALONG SCHOOL BOULEVARD K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 11 K:\01494-960\Admin\Feas Report\8. Coring Forensic Report.docx CityCouncilAgenda:1/26/15 1 7C.ConsiderationofadoptingResolution#2015-007acceptingFeasibilityReportand callingforapublichearingforFallonAvenueand85th StreetImprovements,City ProjectNo.14C003 (SB) A.REFERENCEANDBACKGROUND: AttheNovember10,2014CityCouncilmeeting,theCouncilauthorizedpreparationofa FeasibilityReporttoaddressstreetimprovementsalongFallonAvenueand85th Street alongwithextendingthepathwayalongFallonAvenue. Thisprojectconsistsofroadwayimprovementsalong FallonAvenueand85th Streetalong theHuntersCrossingDevelopment,andalong85thStreetbetweenTH25andEdmonson AvenuewithintheCitylimits.Thisreportalsoaddressesextendingapathwayalongthewest sideofFallonAvenuefromHuntersCrossingParktoFarmsteadAvenue.Acopyofthe FeasibilityReportisenclosed. Thefollowingproposedstreetimprovementswereidentifiedin2012aspartoftheCity’s RuralRoadImprovementprogramandwereincludedwiththeCity’s2015Capital ImprovementPlan. FallonAvenue/85th StreetImprovements(betweenFarmsteadAvenueandEisleAvenue): In2012,theCityreclaimedandpavedFallonAvenuefromSchoolBoulevardtothe powerlinecorridor,justsouthofFarmsteadAvenue.TheremainingsegmentofFallon Avenueand85th Street,totalingapproximately2,600feetandborderstheHunters Crossingdevelopment,hasbeenevaluated,includingpavementcorestaken.Itis recommendedtocompletea1.5-inchbituminousoverlayatthistimeinordertoextend itsusefullifepriortoamoresignificantimprovementneeded,suchasreclamationand pavingorwideningtoanurbansectionwithcurbandgutter.Althoughthisroadway couldbeoverlayedatalatertime,itistimelytocompletetheoverlaynowtocomplete theruralroadstreetimprovementsinthesouthsectionoftheCityalongwiththe proposed85th StreetImprovementsdescribedbelow. 85th Street(betweenTH25andEdmonsonAvenuewithinCitylimits):MnDOTwillbe reconstructingapproximately700feetof85th StreetfromTH25totheeastandadding turnlanesattheintersectionin2015aspartoftheTH25expansionproject.Itistimely tocompletetheremainingstreetimprovementon85th Streetfromthispointto approximately900feetwestofEdmonsonAvenuewithintheCitylimits.Theremaining lengthoftheroadwayproposedtobecompletedasaCityprojectisapproximately3,400 feet.Theeasterly1,700footsegmentof85th StreetwestofEdmonsonAvenueisinpoor conditionasconfirmedbytheinspectionratingsandpavementcoresrecentlytaken. Recommendedimprovementstothissegmentofroadwayincludereclamationand bituminouspaving.Thewesterlyormiddle1,700feetoftheroadwaywasevaluatedand itisrecommendedtocompletea2-inchbituminousoverlay.Itshouldbenotedthat MnDOTwillbeclosing85th StreetforanestimatedsixtosevenweekperiodinMayand June2015inordertoconstructthewideningoftheeasthalfofTH25andthe85th Street CityCouncilAgenda:1/26/15 2 turnlanes.Itwouldbetimelytocompletetheremaining85th Streetimprovementsduring thisperiod. Completingtheabovestreetimprovementsin2015willcompletemajorruralroadstreet improvementsinthesouthsectionoftheCitybetweenTH25andJasonAvenueand wouldbeacontinuationoftheRuralRoadprograminitiatedin2012.TheCityhas severalstreetreconstructionprojectsslatedintheupcomingyears,anditmakessenseto completetheseruralroadimprovementssoonerthanlateriffundingisavailable.The remainingroadwaystobeimprovedasidentifiedintheRuralRoadprograminclude: GillardAvenue,95th StreetNE,HaugAvenue,and90th StreetNEinthenortheastsection oftheCityand90th StreetinthesouthwestsectionoftheCity. FallonAvenueTrailExtension:ResidentsoftheHuntersCrossingdevelopment submittedapetitiontotheCityCouncilattheOctober27,2014Councilmeeting requestingextensionofa“pathwaytoconnecttheHuntersCrossingdevelopmenttothe pathleadingtoPioneerParkonFallon.”Residentsinthisareawereconcernedabout safetywithstudentswalkingontheroadwaywithnoseparatedpathwaytoaccommodate pedestrians. TheParkCommissionidentifiedthepathwayextensionimprovementsasoneoftheirtop fourpriorityprojectsfor2015,includingtheconstructionoftheHuntersCrossingPark thatCouncilauthorizedonOctober27,2014.TheCity’sParkandPathwayPlan identifiesapathwayalongFallonAvenueasasecondarypathwayroutetoprovideaccess andconnectivitytothecommunity-wideparkandpathwaysystems.Inaddition,staff identifiedthispathwayextensionintheCity’sCapitalImprovementPlanfor2015. ThereisanexistingpathwaythatextendsalongFallonAvenuefromPioneerParkto FarmsteadAvenuethattheproposedtrailwillconnectto.Itisproposedtoextendan8- to10-footwidebituminouspathway,approximately1,200feetinlength,alongthewest sideofFallonAvenuefromFarmsteadAvenueto87th Street.Aboulevardwillbe providedbetweenthepathwayandtheroadfrom87th Streetnorthtotheexistingwetland. FromtheexistingwetlandtoFarmsteadAvenue,thepathwayisproposedtobe constructedadjacenttotheroadwayedge,withnoboulevard.Stripingbetweenthe roadwayedgeandpathwaywillbeinstalledtodelineatethepathwayfromvehicular traffic.Thepathwaywillneedtoshifttotheroadwayedgeinthisareatominimize wetlandimpactsandminimizeimpactstotheadjacentoaktreesandbackyardareas.The wetlandimpactsinthisareawillrequirewetlandmitigationwiththeCitypurchasing wetlandcredits.Inaddition,partoftheroadsideditchadjacenttobackyardareasinthe KleinFarmsdevelopmentwillneedtobefilledinwithstormsewerinstalledto accommodateconstructionofthepathway.StaffalsoreviewedshiftingFallonAvenueto theeasttoavoidwetlandimpacts;however,thesamewetlandsystemislocatedonthe eastsideofFallonAvenue;thereforeitwouldnotbefeasibleorcost–effectivetopursue thisoption. CityCouncilAgenda:1/26/15 3 ItshouldbenotedthatthisprojectwouldbecombinedwiththeSchoolBoulevard improvementprojectidentified(CP14C003). A1.BudgetImpact:ThetotalestimatedcostforthestreetimprovementstoFallon Avenueand85th Streetis$210,900.Thetotalestimatedcostforextendingthe pathwayalongFallonAvenuefromFarmsteadAvenueto87th Streetis$69,100. Thetotalprojectcostisestimatedat$280,000.Thesecostsincludea10% contingencyand22%forlegal,engineering,administrative,andfinancingcosts andincludesbuyingcreditsforthewetlandmitigation. ThepathwayportionoftheprojectwouldbefundedfromtheClosedBondFund reimbursedwithafuturestreetreconstructionbondsale. ItshouldbenotedthatFallonAvenueand85th Streetwithinthisprojectare“line roads”asdefinedwithintheOrderlyAnnexationAgreementwithMonticello Township,meaningthecenterlineoftheroadformsthepoliticalboundary betweentheCityandtheTownship.WhentheOrderlyAnnexationAgreement wasadoptedinMayof2005,theselineroadsbecametheCity’ssole responsibilitytobothmaintainandimprove.TheTownshipisthereforenot requiredtocontributefundingfortheproposedimprovementsandassuch,staff willnotberequestingfundsfromtheTownshipfortheseimprovements. However,itisproposedthatapublichearingnoticeontheprojectbesentto benefittingTownshippropertieswhichwillprovidethelatitudetolevyan assessmentagainstthesepropertiesatsuchtimethatannexationoccurs.If annexationofabenefittingTownshippropertyoccurs,itislikelytohappenatthe timethepropertyownerseekstodevelopit.Underthisscenario,theCitywould havetheopportunitytoincorporatethepaymentoftheassessmentintoafuture developmentagreement. FundsforreconstructingFallonAvenueand85th Streetwerecollectedfromthe HuntersCrossingdevelopmentandfundsforreconstructing85th Streetwere collectedfromtheFeatherstonedevelopmentandallocatedtotheCapitalProject Fundthatcouldbeusedtofundthestreetportionoftheproject.Future developmentoftheFeatherstonepropertywillgenerateadditionalfundsforthe reconstructionof85th Street. A2.StaffWorkloadImpact:WSBandCitystaffwillpreparethenecessary documentsforthepublichearinginaccordancewithstatestatutes. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-007acceptingtheFeasibilityReportand callingforapublichearingonFebruary9,2015fortheFallonAvenuepathway extensionandFallonAvenueand85th StreetImprovements,CityProjectNo. 14C003. CityCouncilAgenda:1/26/15 4 2.MotiontodenyadoptionofResolution#2015-007atthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1forreasonsnotedherein. D.SUPPORTINGDATA: Resolution#2015-007 FeasibilityReport CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-007 ACCEPTING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR FALLON AVENUE AND 85TH STREET IMPROVEMENTS CITY PROJECT NO. 14C003 WHEREAS, pursuant to a resolution of the Council adopted November 10, 2014, a Feasibility Report has been prepared by the City Engineer with reference to proposed improvements to Fallon Avenue and 85th Street, including the rehabilitation of streets, pathway extension along Fallon Avenue, and other appurtenant work; and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. The Council will consider the proposed improvements for such street in accordance with the Feasibility Report and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $280,000. 2. A public hearing shall be held on such proposed improvements on the 9th day of February, 2015 in the Council Chambers of City Hall at 7 p.m. and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. ADOPTED BY the Monticello City Council this 26th day of January, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: ________________________________________ Jeff O’Neill, City Administrator City of Monticello 505 Walnut Street, Suite 1 • Monticello, MN 55362 January 26, 2015 Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Wright County, Minnesota City Project No. 14C003 WSB Project No. 1494-970 FEASIBILITY REPORT FALLON AVENUE AND 85TH STREET STREET, PATHWAY, AND APPURTENANT IMPROVEMENTS FOR THE CITY OF MONTICELLO PROJECT NO. 14C003 January 26, 2015 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763-541-4800 763-541-1700 (Fax) Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 January 26, 2015 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Dear Honorable Mayor and City Council: Transmitted herewith is a feasibility report for the proposed Fallon Avenue and 85th Street Project. This report examines street improvements along Fallon Avenue and 85th Street along the Hunters Crossing Development, and along 85th Street between TH 25 and Edmonson Avenue within the City limits. This report also addresses extending a pathway along the west side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue. I would be happy to discuss this report with you at your convenience. Please feel free to call me at 763-271-3236 if you have any questions. Sincerely, WSB & Associates, Inc. Shibani K. Bisson, PE City Engineer Enclosure cc: Jeff O’Neill, City Administrator, City of Monticello Wayne Oberg, Finance Director, City of Monticello Equal Opportunity Employer wsbeng.com CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Shibani K. Bisson, PE Date: January 26, 2014 License No. 41860 Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ...................................................................................................... 1 2. INTRODUCTION .................................................................................................................... 1 2.1 Authorization..................................................................................................................... 4 2.2 Scope ................................................................................................................................. 4 3. EXISTING CONDITIONS ...................................................................................................... 5 3.1 Streets ................................................................................................................................ 5 3.2 Drainage and Utilities ....................................................................................................... 8 4. PROPOSED IMPROVEMENTS ............................................................................................ 9 4.1 Street Improvements ......................................................................................................... 9 4.2 Pathway Improvements ..................................................................................................... 9 4.3 Private Utilities................................................................................................................ 11 4.4 Permits ............................................................................................................................ 11 4.5 Rights-of-Way/Easements ............................................................................................... 11 5. FINANCING ........................................................................................................................... 12 5.1 Opinion of Cost ............................................................................................................... 12 5.2 Funding ........................................................................................................................... 12 6. PROJECT SCHEDULE ......................................................................................................... 12 7. CONCLUSIONS AND RECOMMENDATIONS................................................................ 15 Appendix A Figure 1 – Project Location Roadway Improvements Figure 2 – Project Location Pathway Extension Figure 3 – Pathway Improvements Appendix B Opinion of Probable Cost Appendix C Assessment Map Assessment Roll Appendix D Pavement Forensics Report Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 1. EXECUTIVE SUMMARY This project consists of roadway improvements along Fallon Avenue and 85th Street along the Hunters Crossing Development, and along 85th Street between TH 25 and Edmonson Avenue within the City limits. This report also addresses extending a pathway along the west side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue. Maps of the project area are included in Appendix A. The following proposed street improvements were identified in 2012 as part of the City’s Rural Road Improvement program and were included with the City’s 2015 Capital Improvement Plan. Fallon Avenue/85th Street Improvements (between Farmstead Avenue and Eisle Avenue): In 2012, the City reclaimed and paved Fallon Avenue from School Boulevard to the power line corridor, just south of Farmstead Avenue. The remaining segment of Fallon Avenue and 85th Street, totaling approximately 2,600 feet and borders the Hunters Crossing development, has been evaluated, including pavement cores taken. It is recommended to complete a 1.5-inch bituminous overlay at this time in order to extend its useful life prior to a more significant improvement needed, such as reclamation and paving or widening to an urban section with curb and gutter. Although this roadway could be overlayed at a later time, it is timely to complete the overlay now to complete the rural road street improvements in the south section of the City along with the proposed 85th Street Improvements described below. 85th Street (between TH 25 and Edmonson Avenue within City limits): MnDOT will be reconstructing approximately 700 feet of 85th Street from TH 25 to the east and adding turn lanes at the intersection in 2015 as part of the TH 25 expansion project. It is timely to complete the remaining street improvement on 85th Street from this point to approximately 900 feet west of Edmonson Avenue within the City limits. The remaining length of the roadway proposed to be completed as a City project is approximately 3,400 feet. The easterly 1,700 foot segment of 85th Street west of Edmonson Avenue is in poor condition as confirmed by the inspection ratings and pavement cores recently taken. Recommended improvements to this segment of roadway include reclamation and bituminous paving. The westerly or middle 1,700 feet of the roadway was evaluated and it is recommended to complete a 2-inch bituminous overlay. It should be noted that MnDOT will be closing 85th Street for an estimated six to seven week period in May and June 2015 in order to construct the widening of the east half of TH 25 and the 85th Street turn lanes. It would be timely to complete the remaining 85th Street improvements during this period. Completing the above street improvements in 2015 will complete major rural road street improvements in the south section of the City between TH 25 and Jason Avenue and would be a continuation of the Rural Road program initiated in 2012. The City has several street reconstruction projects slated in the upcoming years, and it makes sense to complete these rural road improvements sooner than later if funding is available. The remaining roadways to be improved as identified in the Rural Road program include: Gillard Avenue, 95th Street NE, Haug Avenue, and 90th Street NE in the northeast section of the City and 90th Street in the southwest section of the City. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 1 Fallon Avenue Trail Extension: Residents of the Hunters Crossing development submitted a petition to the City Council at the October 27, 2014 Council meeting requesting extension of a “pathway to connect the Hunters Crossing development to the path leading to Pioneer Park on Fallon.” Residents in this area were concerned about safety with students walking on the roadway with no separated pathway to accommodate pedestrians. The Park Commission identified the pathway extension improvements as one of their top four priority projects for 2015, including the construction of the Hunters Crossing Park that Council authorized on October 27, 2014. The City’s Park and Pathway Plan identifies a pathway along Fallon Avenue as a secondary pathway route to provide access and connectivity to the community-wide park and pathway systems. In addition, staff identified this pathway extension in the City’s Capital Improvement Plan for 2015. There is an existing pathway that extends along Fallon Avenue from Pioneer Park to Farmstead Avenue that the proposed trail will connect to. It is proposed to extend an 8- to 10-foot wide bituminous pathway, approximately 1,200 feet in length, along the west side of Fallon Avenue from Farmstead Avenue to 87th Street. A boulevard will be provided between the pathway and the road from 87th Street north to the existing wetland. From the existing wetland to Farmstead Avenue, the pathway is proposed to be constructed adjacent to the roadway edge, with no boulevard. Striping between the roadway edge and pathway will be installed to delineate the pathway from vehicular traffic. The pathway will need to shift to the roadway edge in this area to minimize wetland impacts and minimize impacts to the adjacent oak trees and back yard areas. The wetland impacts in this area will require wetland mitigation with the City purchasing wetland credits. In addition, part of the roadside ditch adjacent to backyard areas in the Klein Farms development will need to be filled in with storm sewer installed to accommodate construction of the pathway. Staff also reviewed shifting Fallon Avenue to the east to avoid wetland impacts; however, the same wetland system is located on the east side of Fallon Avenue; therefore it would not be feasible or cost–effective to pursue this option. The total estimated cost for the street improvements to Fallon Avenue and 85th Street is $210,900. The total estimated cost for extending the pathway along Fallon Avenue from Farmstead Avenue to 87th Street is $69,100. The total project cost is estimated at $280,000. These costs include a 10% contingency and 22% for legal, engineering, administrative, and financing costs and includes buying credits for the wetland mitigation. It should be noted that this project would be combined with the School Boulevard improvement project identified (CP 14C003). The pathway portion of the project would be funded from the Closed Bond Fund and the street portion of the project would be funded from the Capital Project Fund and reimbursed with a future street reconstruction bond sale. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 2 It should be noted that Fallon Avenue and 85th Street within this project are “line roads” as defined within the Orderly Annexation Agreement with Monticello Township, meaning the centerline of the road forms the political boundary between the City and the Township. When the Orderly Annexation Agreement was adopted in May of 2005, these line roads became the City’s sole responsibility to both maintain and improve. The Township is therefore not required to contribute funding for the proposed improvements and as such, staff will not be requesting funds from the Township for these improvements. However, it is proposed that a public hearing notice on the project be sent to benefitting Township properties which will provide the latitude to levy an assessment against these properties at such time that annexation occurs. If annexation of a benefitting Township property occurs, it is likely to happen at the time the property owner seeks to develop it. Under this scenario, the City would have the opportunity to incorporate the payment of the assessment into a future development agreement. Funds for reconstructing Fallon Avenue and 85th Street were collected from the Hunters Crossing development and funds for reconstructing 85th Street were collected from the Featherstone development and allocated to the Capital Project Fund that could be used to fund the street portion of the project. Future development of the Featherstone property will generate additional funds for the reconstruction of 85th Street. This project is necessary, feasible, and cost-effective from an engineering standpoint and can be constructed as proposed herein. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 3 2. INTRODUCTION 2.1 Authorization The preparation of this report was authorized by the City Council on November 10, 2014. This project is identified in the City’s five-year Capital Improvement Plan. 2.2 Scope The scope of this feasibility report includes roadway improvements along Fallon Avenue and 85th Street along the Hunters Crossing Development, and along 85th Street between TH 25 and Edmonson Avenue within the City limits. This report also addresses extending a pathway along the west side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue. A pavement forensic report was also completed for the roadway and pathway. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 4 3. EXISTING CONDITIONS 3.1 Streets Fallon Avenue and 85th Street within the project limits were old Monticello Township roads that were turned over to the City, per the Orderly Annexation Agreement, when the adjacent properties (Featherstone and Hunters Crossing developments) where annexed into the City in the 2003 and 2004. The roadways total approximately 6,000 feet and are 22-feet wide rural section roadways with adjacent ditch systems to convey drainage. There are no pathways or sidewalks along these roadways. The existing right-of-way width is 83-feet wide, with 50-feet of platted right-of-way from approximate roadway centerline along the Hunters Crossing and Featherstone developments and 33-feet of right-of-way along the Township property side. According to records obtained from the current street supervisor with Monticello Township, Fallon Avenue and 85th Street, east of Edmonson Avenue received a 2-inch bituminous overlay in 2005. The segment of 85th Street just west of Edmonson Avenue fronting the City-owned farm was also overlayed in 2005. The westerly segment of 85th Street just east of TH 25 was overlayed in 1998 and the middle segment of 85th Street between TH 25 and Edmonson Avenue was overlayed in 1991. There is a distinct difference in the pavement structure within these two areas along 85th Street as shown on the photos below: 85th Street – westerly segment east of TH 25 (looking east) Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 5 85th Street – middle segment west of Edmonson Avenue Public Works staff inspected the roadway in 2011 and assigned a Pavement Condition Index (PCI) to each segment of roadway using the City’s Pavement Management Program (PMP) software. PCI’s are a numerical index between 0 and 100 that indicate the condition of a pavement based on the various pavement distresses recorded during visual observations. A PCI value of 100 represents a pavement in brand new condition, while a PCI value of 0 to 30 represents a pavement section that has fallen into total disrepair requiring a complete reconstruction. The PMP evaluation process involves dividing the pavement surface into sections. The type, extent, and severity of the various pavement distresses noted within each section are then recorded. Numerous types of pavement distresses may exist within a pavement section including, but not limited to, alligator cracking, block cracking, longitudinal cracking, transverse cracking, rutting, raveling, shoving, potholes, and patches. Each type of distress observed receives a rating of low, medium, or high severity based on the extent of the distress noted. Once the field data is gathered, it is then processed using CarteGraph PMP software, which calculates an average PCI rating for each segment analyzed. This PCI value is used by staff to determine the most cost-effective pavement rehabilitation method for each road segment. The resulting ratings for Fallon Avenue and 85th Street along the Hunters Crossing development was 77, which is in the range where a bituminous overlay is an appropriate rehabilitation technique. The resulting ratings for 85th Street, between TH 25 and Edmonson Avenue was 35, which is in the range where a reconstruction or reclamation and paving is an appropriate rehabilitation technique. Inspection ratings are one factor in determining the pavement condition. Pavement cores were also taken along these roadways to evaluate the integrity of the pavement. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 6 A total of seven pavement cores along Fallon Avenue and 85th Street were taken in November 2014 to identify the depth of pavement, crack depth, and bonding characteristics and distresses that are not visible from the road surface. Along 85th Street between TH 25 and Edmonson Avenue, the pavement ranges in depth from 3.5- to 6-inches. The pavement is beginning to show signs of losing fines and binder throughout the cores, which is an indication the pavement is aging and beginning to deteriorate. There are moderate to severe distresses present along the road surface including areas of unsealed cracking and alligator cracking. On Fallon Avenue and 85th Street along the Hunters Crossing development, the pavement ranges in depth from 5.5- to 6.5-inches and is showing signs of losing fines and binder throughout the cores. There are moderate distresses present along the road surface including areas of unsealed cracking and patching in spots. More detail related to the pavement cores taken can be found in the Pavement Forensics Report located in Appendix D. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 7 3.2 Drainage and Utilities Drainage ditches exist along both sides of the roadway to convey storm water runoff within the public right-of-way and drainage and utility easements. The ditches adjacent to 85th Street and Fallon Avenue along the Hunters Crossing development drain to the north along Fallon Avenue into adjacent pond systems in the area. The ditches adjacent to 85th Street, between TH 25 and Edmonson Avenue, drain to adjacent low areas and will not be impacted by the project. These existing roadway ditch systems have no known drainage issues. There is an existing wetland on both sides of Fallon Avenue just south of Farmstead Avenue. The wetland will need to be delineated in the spring of 2015 to determine its exact limits; however, for purposes of this report, the National Wetland Inventory (NWI) boundary is being used to evaluate the project impacts to the wetland. Watermain and sanitary sewer mains are not located within the roadways. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 8 4. PROPOSED IMPROVEMENTS 4.1 Street Improvements Fallon Avenue/85th Street Improvements (between Farmstead Avenue and Eisle Avenue): In 2012, the City reclaimed and paved Fallon Avenue from School Boulevard to the power line corridor, just south of Farmstead Avenue. The remaining segment of Fallon Avenue and 85th Street, totaling approximately 2,600 feet which borders the Hunters Crossing development, has been evaluated, including pavement cores taken. It is recommended to complete a 1.5-inch bituminous overlay at this time in order to extend its useful life prior to a more significant improvement needed, such as reclamation and paving or widening to an urban section with curb and gutter. Milling the roadway prior to overlaying is also an option since that the roadway currently has an adequate pavement thickness given the low volume of traffic on the roadway; however, it recommended to only complete an overlay at this time due to the minimal severity of the cracks and to reduce costs. When the adjacent area develops and the traffic volumes increase in the future, it may be feasible to mill and overlay the roadway, reclaim and pave, or widen the roadway to an urban section with curb and gutter at that time. The proposed overlay is anticipated to extend the life of the roadway for 10 to 15 years before another improvement is needed with proper maintenance (i.e. crack filling and seal coating). Although this roadway could be overlayed at a later time within the next five years, it is timely to complete the overlay now to complete the rural road street improvements in the south section of the City along with the proposed 85th Street Improvements described below. 85th Street (between TH 25 and Edmonson Ave within City limits): MnDOT will be reconstructing approximately 700 feet of 85th Street from TH 25 to the east and adding turn lanes at the intersection in 2015 as part of the TH 25 expansion project. It is timely to complete the remaining street improvements on 85th Street from this point to approximately 900 feet west of Edmonson Avenue within the City limits. The remaining length of the roadway proposed to be completed as a City project is approximately 3,400 feet. The easterly 1,700 foot segment of 85th Street west of Edmonson Avenue is in poor condition as confirmed by the inspection ratings and pavement cores recently taken. Recommended improvements to this segment of roadway include reclamation and bituminous paving since there are areas where the pavement is only 3.5 inches thick, alligator cracking exists on the surface, and the pavement is severely breaking up as reflective of the resulting street rating and pavement cores exhibited. The westerly or middle 1,700 feet of the roadway was evaluated and it is recommended to complete a 2-inch bituminous overlay due to the existing depth of the pavement and severity of the cracks. When the adjacent area develops and the traffic volumes increase in the future, it may be feasible to reclaim and pave or widen the roadway to an urban section with curb and gutter at that time. 4.2 Pathway Improvements Residents of the Hunters Crossing development submitted a petition to the City Council at the October 27, 2014 Council meeting requesting extension of a “pathway to connect the Hunters Crossing development to the path leading to Pioneer Park on Fallon”. Residents in this area were concerned about safety with students walking on the roadway with no separated pathway to accommodate pedestrians. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 9 There is an existing pathway that extends along Fallon Avenue from Pioneer Park to Farmstead Avenue that the proposed trail will connect to. It is proposed to extend an 8- to 10-foot wide bituminous pathway, approximately 1,200 feet in length, along the west side of Fallon Avenue from Farmstead Avenue to 87th Street. A boulevard will be provided between the pathway and the road from 87th Street north to the existing wetland. From the existing wetland to Farmstead Avenue, the pathway is proposed to be constructed adjacent to the roadway edge, with no boulevard. Striping between the roadway edge and pathway will be installed to delineate the pathway from vehicular traffic. The pathway will need to shift to the roadway edge in this area to minimize wetland impacts and minimize impacts to the adjacent oak trees and back yard areas. The wetland impacts in this area will require wetland mitigation with the City purchasing wetland credits. There will be wetland impacts in this area, which will require wetland mitigation with the City purchasing wetland credits. In addition, part of the roadside ditch adjacent to backyard areas in the Klein Farms development will need to be filled in with storm sewer installed to accommodate construction of the pathway. Staff also reviewed shifting Fallon Avenue to the east to avoid wetland impacts; however, the same wetland system is located on the east side of Fallon Avenue; therefore it would not be feasible or cost–effective to pursue this option. Existing ditch to be filled in south of Farmstead Avenue Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 10 Existing wetland south of Farmstead Avenue A detailed drawing of the pathway extension is included on Figure 3 in Appendix A. In addition, new ADA compliant pedestrian ramps will be installed at the applicable intersections. 4.3 Private Utilities A Gopher One Call will be completed to identify the utilities that are in the vicinity of and adjacent to the project area. Staff will meet with these utility companies regarding this project to discuss any impact of the proposed improvements. 4.4 Permits This project will disturb more than one acre, therefore a National Pollution Discharge Elimination System (NPDES) permit will be required. Wetland Conservation Act (WCA) regulations will be followed in determining the impact and mitigation measures for the proposed pathway extension. The wetland will be delineated this spring with agency review and determination of impact documentation completed per WCA rules. 4.5 Rights-of-Way/Easements It is anticipated that all work will take place within the existing roadway right-of-way or within existing drainage and utility easements. Additional right-of-way or easement needs are not anticipated to construct the project as proposed. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 11 5. FINANCING 5.1 Opinion of Cost A detailed opinion of probable cost for the proposed improvements can be found in Appendix B of this report. These opinions of probable cost incorporate anticipated 2015 construction costs and include a 10% construction contingency and 22% indirect costs. The indirect costs include legal, engineering, administrative, and financing items. A summary table of the proposed project costs is shown below in Table 1. The estimated project cost totals $601,800. TABLE 1 Proposed Project Costs Fallon Avenue and 85th Street Improvements TOTAL Fallon Ave/ 85th Street Improvements (adjacent to Hunters Crossing) $58,600 85th Street Improvements (between TH 25 and Edmonson Avenue) $152,300 Fallon Avenue Pathway Extension $69,100 TOTAL PROJECT COST $280,000 5.2 Funding The pathway portion of the project is proposed to be funded from the Closed Bond Fund and the street portion of the project would be funded from the Capital Project Fund and reimbursed with a future street reconstruction bond sale. It should be noted that Fallon Avenue and 85th Street within this project are “line roads” as defined within the Orderly Annexation Agreement with Monticello Township, meaning the centerline of the road forms the political boundary between the City and the Township. When the Orderly Annexation Agreement was adopted in May of 2005, these line roads became the City’s sole responsibility to both maintain and improve. The Township is therefore not required to contribute funding for the proposed improvements and as such, staff will not be requesting funds from the Township for these improvements. However, it is proposed that a public hearing notice on the project be sent to benefitting Township properties which will provide the latitude to levy an assessment against these properties at such time that annexation occurs. If annexation of a benefitting Township property occurs, it is likely to happen at the time the property owner seeks to develop it. Under this scenario, the City would have the opportunity to incorporate the payment of the assessment into a future development agreement. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 12 Approximately $68,522 was collected from the Hunters Crossing development for reconstructing Fallon Ave and 85th St and approximately $67,114 was collected from the Featherstone development for reconstructing 85th Street. These funds were allocated to the Capital Project Fund and could be used to fund the street portion of the project. Future development of the Featherstone property will generate additional funds for the reconstruction of 85th Street. A preliminary assessment roll and assessment map is included in Appendix C. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 13 6. PROJECT SCHEDULE The proposed schedule is as follows: Phase 1 – Feasibility Report City Council Authorizes Feasibility Study ................................................ October 13, 2014 City Council Accepts Feasibility Report and Sets Public Hearing Date .................................................................... January 26, 2015 Hold Public Hearing/Order Project/Authorize Preparation of Plans and Specifications ............................................................................ February 9, 2015 Phase 2 – Final Design Final Design ...................................................................................... February- March 2015 City Council Approves Plans and Specifications Authorizes Advertisement for Bids ............................................................. March 23, 2015 Open Bids.............................................................................................................. May 2015 Award Contract ............................................................................................. May/June 2015 Phase 3 – Construction Preconstruction Meeting ....................................................................................... June 2015 Begin Construction (85th Street first) ............................................................ June/July 2015 Final Completion .............................................................................................. August 2015 Assessment Hearing ......................................................................................... October 2015 Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 14 7. CONCLUSIONS AND RECOMMENDATIONS This project consists of roadway improvements along Fallon Avenue and 85th Street along the Hunters Crossing Development and along 85th Street between TH 25 and Edmonson Avenue within the City limits. The project also includes extending a pathway along the west side of Fallon Avenue from Hunters Crossing Park to Farmstead Avenue It is the recommendation of City staff that this project is feasible, necessary, and cost-effective from an engineering standpoint. It is recommended to accept this feasibility report and call for a public hearing for the project in accordance with State Statues. Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 Page 15 APPENDIX A Figure 1 – Project Location- Roadway Improvements Figure 2 – Project Location- Pathway Extension Figure 3 – Pathway Improvements Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 LEGEND BITUMINOUS OVERLAY RECLAIM AND PAVE MN/DOT RECONSTRUCTION IN 2015 MN/DOT TO RECONSTRUCT WITH TURN LANES IN 2015 85TH STREET NE FA L L O N A V E N E PROPOSED PATHWAY EX I S T I N G P A T H T O P I O N E E R P A R K APPENDIX B Opinion of Probable Cost Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 MOBILIZATION LS $2,500.00 1 $2,500.00 2 MILL BITUMINOUS SURFACE (1.5") SQ YD $1.50 140 $210.00 3 BITUMINOUS MATERIAL FOR TACK COAT GALLON $2.00 340 $680.00 4 TYPE SP 9.5 WEARING COURSE MIX (4,B) (1.50")TON $65.00 525 $34,125.00 5 TRAFFIC CONTROL LUMP SUM $1,500.00 1 $1,500.00 6 AGGREGATE SHOULDERING TON $35.00 129 $4,515.00 $43,600.00 $4,400.00 $48,000.00 $10,600.00 $58,600.00 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 MOBILIZATION LS $5,000.00 1 $5,000.00 2 SUBGRADE PREPARATION RD STA $135.00 17 $2,295.00 3 AGGREGATE BASE, CL 5 MOD (CV)CU YD $25.40 200 $5,080.00 4 BITUMINOUS MATERIAL FOR TACK COAT GALLON $2.00 475 $950.00 5 WATER-DUST CONTROL M. GAL $50.00 10 $500.00 2 BITUMINOUS PAVEMENT RECLAMATION SQ YD $2.00 4,156 $8,312.00 3 TYPE SP 9.5 WEARING COURSE MIX (2,B) (2.0")TON $65.00 829 $53,885.00 4 TYPE SP 12.5 NON WEARING COURSE MIX (2,B) (2.0")TON $60.00 470 $28,200.00 6 TOPSOIL BORROW (CV)CU YD $10.00 150 $1,500.00 7 TRAFFIC CONTROL LUMP SUM $1,500.00 1 $1,500.00 8 SEEDING (SEED AND FERTILIZER)ACRE $2,000.00 0 $940.00 9 SEED MIXTURE 240 POUND $3.00 35 $105.00 10 MULCH MATERIAL TYPE 5 POUND $0.70 1,200 $840.00 11 4" SOLID LINE YELLOW - EPOXY LIN FT $0.75 3,735 $2,801.25 12 4" BROKEN LINE YELLOW - EPOXY LIN FT $0.50 935 $467.50 13 SIGN REPLACEMENT LUMP SUM $1,000.00 1 $1,000.00 $113,400.00 $11,400.00 $124,800.00 $27,500.00 $152,300.00 No.Item Units Estimated Unit Price Estimated Quantity Estimated Cost 1 MOBILIZATION LS $3,000.00 1 $3,000.00 2 COMMON EXCAVATION CU YD $7.50 425 $3,187.50 3 COMMON BORROW CU YD $4.50 750 $3,375.00 4 12" ADS STORM PIPE LIN FT $26.00 180 $4,680.00 5 12" FES WITH TRASH GUARD (W/ BELLEND)EACH $750.00 1 $750.00 6 CASTING ASSEMBLY (STORM)EACH $650.00 1 $650.00 7 AGGREGATE BASE SHOULDERING TON $18.00 440 $7,920.00 8 TYPE SP 9.5 WEARING COURSE MIX (4,B) (2.5")TON $80.00 180 $14,400.00 9 RESTORATION LUMP SUM $3,000.00 1 $3,000.00 10 PEDESTRAIN CURB RAMP EACH $350.00 3 $1,050.00 11 TRUNCATED DOMES SQ FT $30.00 80 $2,400.00 12 ADA COMPLIANCE SUPERVISOR LUMP SUM $350.00 1 $350.00 13 TRAFFIC CONTROL LUMP SUM $1,000.00 1 $1,000.00 14 STRIPING LUMP SUM $500.00 1 $500.00 15 WETLAND MITIGATION SQ FT $1.70 3,000 $5,100.00 $51,400.00 $5,200.00 $56,600.00 $12,500.00 $69,100.00 Grand Total $280,000.00 Fallon Avenue/ 85th Street Improvements (Eisle Ave to Farmstead Ave) 22% Engr., Fiscal, & Admin 85th Street Improvements (between TH 25 and Edmonson Ave) Opinion of Probable Cost - Fallon Ave and 85th St Improvements City of Monticello Fallon Avenue/ 85th Street Improvements (Eisle Ave to Farmstead Ave) Subtotal Estimated Construction Costs 10% Contingencies Total Estimated Construction Costs 22% Engr., Fiscal, & Admin Fallon Avenue Pathway Extension Subtotal Estimated Construction Costs 10% Contingencies Total Estimated Construction Costs 85th Street Improvements Fallon Ave Pathway Extension Subtotal Estimated Construction Costs 10% Contingencies Total Estimated Construction Costs 22% Engr., Fiscal, & Admin APPENDIX C Assessment Map Assessment Roll Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 GOLD NUGGET DEVELOPMENT INC= 666' GOLD NUGGET DEVELOPMENT INC= 1316' JEROLD A UNTIEDT REV TRUST= 1316' DENN FAMILY LTD PARTNERSHIP RONALD C &LISA M DENN= 240' DENN FAMILY LTD PARTNERSHIP =1317' =894' =1032' = 787'= 188'JEROLD A UNTIEDT REV TRUST= 1728' = 606' GOLD NUGGET DEVELOPMENT INC= 1062' HUNTERSCROSSING Country Ave Edmonson Ave Ne 87th St Ne Farmstead Ct Eakern Ave 85th St Ne 89th St Ne 87thSt Ne Eisele Ave Ne Fallon Ave Ne State Highway 25 Ne Diamond Dr Park Dr 85th St Ne C o b b l e s t o n e C t Ebersole Ave Farmstead Ave 87th St Ne F a i r h i l l L n E a k e r n C ir N e 6 7 9 8 1 2 3 4 5 Document Path: K:\01494-970\GIS\Maps\AssessmentMap.mxd Date Saved: 1/21/2015 12:56:43 PM 1 inch = 500 feet ±Fallon Ave & 85th St Assessment MapCity of Monticello MN CP# 14C003WSB# 1494-97Proposed Street Improvements City-Owned Property Pre-Assessed Property Township ParcelsSubdivisions PRELIMINARY ASSESSMENT ROLL FALLON AVENUE & 85TH STREET CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA CITY PROJECT #14C003 1/12/2015 NO. PROPERTY IDENTIFICATION NO. (PID) PROPERTY OWNER OWNER ADDRESS Total FF Assessable FF RATE TOTAL COLLECTED ASSESSMENTS PROPOSED ASSESSMENT 1 213100224100 JEROLD A UNTIEDT REV TRUST 4750 25TH STREET SW WAVERLY, MN 55390 1316 18.91$ -$ -$ 2 213100233100 JEROLD A UNTIEDT REV TRUST 4750 25TH STREET SW WAVERLY, MN 55390 1728 18.91$ -$ -$ 3 213100234101 DENN FAMILY LTD PARTNERSHIP 7397 EISELE AVENUE NE MONTICELLO, MN 55362 975 18.91$ -$ -$ 4 213100234102 RONALD C & LISA M DENN 8410 EISELE AVENUE NE MONTICELLO, MN 55362 240 18.91$ -$ -$ 5 213100242200 DENN FAMILY LTD PARTNERSHIP 7397 EISELE AVENUE NE MONTICELLO, MN 55362 1317 18.91$ -$ -$ HUNTERS CROSSING 1500 18.91$ -$ 68,552.00$ -$ 6 155172000010 CITY OF MONTICELLO 505 WALNUT STREET #1 MONTICELLO, MN 55362 1032 18.91$ -$ -$ 7 155180000010 GOLD NUGGET DEVELOPMENT INC 8857 ZEALAND AVENUE N BROOKLYN PARK, MN 55445 1062 18.91$ -$ 67,114.00$ -$ 8 155500232200 GOLD NUGGET DEVELOPMENT INC 8857 ZEALAND AVENUE N BROOKLYN PARK, MN 55445 666 18.91$ -$ -$ 9 155500221101 GOLD NUGGET DEVELOPMENT INC 8857 ZEALAND AVENUE N BROOKLYN PARK, MN 55445 1316 18.91$ -$ -$ 11152 18.91$ $ -135,666.00$ $ - Project Cost 210,900.00$ FF 11152 Rate $18.91 TOTALS APPENDIX D Pavement Forensics Report Feasibility Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Technical Memorandum To: Ms. Shibani Bisson, PE Monticello City Engineer From: Andrea Azary, EIT Pavement/Materials Specialist Date: January 13, 2015 Re: Pavement Coring Forensic Report Fallon Avenue and 85th Street Street, Pathway, and Appurtenant Improvements City of Monticello Project No. 14C003 WSB Project No. 1494-970 INTRODUCTION WSB & Associates, Inc. is pleased to submit this forensics report detailing the results of the pavement coring and soil borings, which were obtained on November 19, 2014, on Fallon Avenue and 85th Street NE within the City of Monticello. The various characteristics of the pavement cores were analyzed in order to determine the appropriate pavement rehabilitation. Several factors are considered when determining the number of pavement cores to be taken, including the pavement condition or visible distresses present on the pavement and the variability of the pavement depth as the cores are being completed. A total of seven pavement cores were taken within the roadway. The locations of the pavement cores are summarized in Figure 1 on Page 2 and a summary of the pavement depths and conditions are shown on Table 1 on Page 3. Pictures of the pavement cores and roadway surface are shown in Appendix A of this report. Equal Opportunity Employer wsbeng.com K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 2 Figure 1 – Pavement Core Locations K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 3 TABLE 1 Pavement Cores Pavement Core ID Street Name Bit Depth (in) Core Location Description Notes 9 Fallon Avenue 6.25 8 feet west of center line The road has transverse cracks throughout; alligator and transverse cracking throughout road surface. The top lift is 2 inches, the second lift is 2.25 inches, the third lift is 2 inches. There is no visible cracking in the core. There is good bond between lifts. 10 Fallon Avenue 6.5 7 feet west of center line The core was taken on a crack. The top lift of bituminous is 2 inches, the second lift from the top is 2 inches, the third lift is 2.5 inches. There is good bond between all the layers. There is a loss of fines throughout the core. The core is cracked full depth and the bottom 4.5 inches is starting to deteriorate. 11 85th Street NE 5.5 5 feet south of center line The top lift is 2 inches, the second lift is 1.75 inches, the third lift is 1.75 inches. There is no visible cracking in the core. There is good bond between lifts. Starting to lose fines throughout pavement. 12 85th Street NE 3.5 6 feet north of center line There is alligator and transverse cracking throughout. The top lift of bituminous is 2 inches, the second lift from the top is 1.5 inches. The bottom 1.5 inches of material is losing rock, fines, and binder. 13 85th Street NE 4.5 6 feet north of center line There is alligator and transverse cracking throughout. The core was taken over a crack. The top lift is 2 inches, the second lift is 2.5 inches. The bottom 2.5 inches is starting to lose fines and binder. 14 85th Street NE 6 7 feet north of center line There is alligator and transverse cracking throughout. The top lift is 2 inches, the second lift is 2 inches, the third lift is 2 inches. There is no visible cracking in the core. There is good bond between lifts. 15 85th Street NE 6 7 feet north of center line There is alligator and transverse cracking throughout. The top lift of bituminous is 1 inch, the second lift from the top is 1 inch. The remaining 4 inches of material is deteriorated to the point that the lifts cannot be identified. The bottom 4 inches of material is losing rock, fines, and binder. This core is cracked full depth and the top 1 inch is beginning to delaminate. K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 4 SUMMARY OF FINDINGS Pavement coring identifies what exists under the visible layer of the pavement and can give a wealth of information including depths of the pavement layers, signs of bonding or unbonding and distresses that might not be visible from the road surface. The pavement cores taken along Fallon Avenue and 85th Street, east of Edmonson Avenue, range in depth from 5.5 inches to 6.5 inches. There is deterioration throughout the cores and full depth cracking in spots. The pavement cores taken along 85th Street NE, west of Edmonson Avenue, range in depth from 3.5 inches to 6 inches. Some cores were taken on the pavement where distresses, such as transverse cracks and alligator cracks, were present to gain an understanding of the severity of the distresses. The severity of the distress present can be crucial to determining a recommendation for rehabilitation on the existing pavement. For instance, if there are severe transverse cracks for alligator cracking present, a mill and overlay will only be a temporary solution as eventually these cracks will reappear on the surface. The cracks seen in the cores extended the full depth of the pavement and will likely reflect through a mill and overlay. One way to prevent reflective cracking or delay cracks from redeveloping would be to make subgrade corrections and revitalize the underlying material. RECOMMENDATION It is important to note that these are simply recommendations based on the results of the pavement forensic study. Factors such as the funding, traffic volumes, intended use, and future utility improvements should also be considered. Fallon Avenue/85th Street (along Hunters Crossing): Cores 9 through 11 are beginning to show signs of losing fines and binder throughout the cores, which is an indication the pavement is aging and beginning to deteriorate. There are moderate distresses present along the road surface including areas of sealed and unsealed cracking. Since the bituminous depths range from 5.5 inches to 6.5 inches along Fallon Avenue/85th Street, there is enough existing material in place to complete a mill and bituminous overlay or overlay. If a mill and overlay is completed, it would be recommended to mill to a depth of at least 2 inches to remove the top lift of pavement in order to maintain the integrity of the bottom layer to remain in place. Core 10 shows underlying issues that may reflect through a mill and overlay. Core 10 was taken over a crack that extends the full depth of the pavement. It is likely that this would reflect through a mill and overlay. Full depth patching may be considered at the areas of the most severe linear cracking to eliminate some of the severe cracks from resurfacing. It is estimated an overlay would last approximately 10 to 12 years. K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 5 85th Street NE: Cores 12 through 15 are all showing signs of losing fines and binder throughout the cores, which is a sign the pavement is aging and beginning to deteriorate. There are moderate to severe distresses present along the road surface including areas of unsealed cracking and alligator cracking. The bituminous depths range from 3.5 inches to 6 inches along 85th Street NE. It would be recommended to reclaim the existing pavement section and repave the roadway along 85th Street NE near where Core 12 and Core 13 were taken, since there are areas where the pavement is only 3.5 inches thick and there is alligator cracking seen along the surface. Since Cores 14 and 15 have depths of 6 inches, there is enough existing material in place to complete an overlay. Core 15 shows underlying deterioration that may reflect through a mill and overlay. Full depth patching may be considered at the spots of the most severe linear cracking to eliminate some of the severe cracks resurfacing. It is estimated an overlay would last approximately 10 to12 years. K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 6 Appendix A Pavement Coring Pictures K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 7 FALLON AVENUE K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 8 85th STREET NE K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 9 K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx Ms. Shibani Bisson January 13, 2015 Pavement Forensic Coring Report Page 10 K:\01494-970\Admin\Feas Report\8. Coring Forensic Report.docx CityCouncilAgenda:01/26/2015 7D.ConsiderationofappointingDarylGillesasMonticelloFireChiefasrecommended byFireDepartmentpersonnelandappointinghimasarepresentativetotheFire ReliefBoardofTrustees (TE) A.REFERENCEANDBACKGROUND: AttheFireDepartment’sAnnualMeetingandElectionheldonJanuary19th,Fire DepartmentpersonnelvotedandchoseDarylGillestoserveasMonticello’sFireChief foratermoftwoyears. GilleshasbeenwiththeMonticelloFireDepartmentsince2000andforthepast14years hasservedinavarietyofleadershiprolesincludingAssistantTrainingOfficer,Training Officer,Captain,andAssistantFireChief.GilleshasalsoservedastheFireDepartment’s representativeonMonticello’sSafetyCommitteeforthepast5years.Whileservingon theMonticelloFireDepartment,Gilleshastakenadvantageofvarioustraining opportunitiesincludingFirefighterIandIItraining,OfficerItraining,Respondertraining andisaFireInvestigatorservingonWrightCounty’sinvestigativeteam.Gillescurrently residesacrosstheriverinBigLakeTownship. B.ALTERNATIVEACTIONS: 1.MotiontoapproveappointingDarylGillesasMonticelloFireChiefas recommendedbyFireDepartmentpersonnelandappointinghimasa representativetotheFireReliefBoardofTrustees. 2.MotionconsideralternatecandidatesforthepositionofMonticelloFireChief. C.STAFFRECOMMENDATION: StaffandthePersonnelCommitteerecommendAlternative#1. D.SUPPORTINGDATA: None CityCouncilAgenda:1/26/15 1 7E.ConsiderationofapprovingmembershipintheMNPublicBroadbandAllianceand authorizinga2015budgetof$7800 (JO) A.REFERENCEANDBACKGROUND: Latelastyear,CityCouncilauthorizedanapplicationforaBlandinFoundationgrant. TheCityreceivedgrantfundingintheamountof$10,000toexaminethefeasibilityof developingacooperativeorallianceofpublicentitiesestablishedtofindwaystolower costsandimproveservicetoconstituents.InconjunctionwiththeCityofMonticello’s application,fourotherpublicagenciesincludingScottCounty,theCityofSaintCloud, theCityofWindomandSouthwestMinnesotaBroadbandServices(representing11 cities),alsoparticipatedandcontributed$2,000eachtotheorganizationaleffort. Examplesofworkingtogethertoincludebutnotbelimitedtothefollowing: •Sharinganddistributionofknowledgeimportanttosuccessfullyoperatinga publictelecommunicationssystem •Sharingoftelecommunicationsswitchingandelectronicequipment •Loweringendusercostbyaggregatingandpurchaseservicesandproducts •Sharingofstaffandhumanresources •Developingandstandardizingbestpracticesforvariousfacetsofoperatinga telecommunicationscompany •Centralizingresearchandapplicationofemergingtechnologies •Providinginformationandtechnicalassistancetopublicagenciesthatwishto improveaccesstobroadbandforconstituents •Establishingacentralizedvoiceinthedebateoverissuesaffectingdeploymentof broadbandservicesinMinnesota •Speedingtheidentificationanddeploymentoftelecommunicationservicesand applicationstoitsmembers Asagroup,thechartermembers,undertheguidanceofExecutiveDirectorJoanne Johnson,establishedadraftdocumentformallyidentifyingtheorganizationasan unincorporatedAllianceoperatingunderMinnesotalaw.Thedocumenthasbeen preparedwiththeassistanceoflegalcounsel. Developmentofthefirstannualbudgetisakeycomponentoftheefforttoestablishthe organization.Forthefirstyear,thebudgetfortheorganizationissetat$39,000and consistsofthefollowingelements: A.ExecutiveDirectorSalary$36,000 B.ConferenceExpenses$1,200 C.OfficeSupplies $300 D.Promotion/Marketing$750 E.Telephone $750 CityCouncilAgenda:1/26/15 2 Eachpublicentityisaskedtopaymembershipduesintheamountof$7,800tosupport thisbudget.Ithasbeenacknowledgedthattheamountofmembershipduesrequiredand thetotalbudgetamountmaybereconsideredshouldadditionalmembersjoin.Scott County,SouthwestMinnesotaBroadbandServicesandtheCityofWindomhave formallyapprovedfundingofduesfor2015.ItisexpectedthattheCityofSaintCloud willfollowsuit. Itseemsthateveryoneagreesthattheconceptisgoodandthatthecosttooperatethis alliancewillbeoutweighedbythebenefits.Wehavelearnedalready,throughthe experienceofworkingwiththeCityofWindom,thatdollarscanbesavedandsystems canbeimprovedbyworkingtogether.Itislikelythatalargeralliancewillreapsimilar dividendsovertime. A1.BudgetImpact:Itisproposedthatthefundsbedrawnfromthe$450Kallocated foroperationofFNMfor2015. A2.StaffWorkloadImpact:Stafftimetoparticipateintheorganizationwillbe required,howeveractivitiesoftheExecutiveDirector(suchasattendanceat conferencesandmeetings),mayoffsettimethatstaffwouldhaveotherwisespent attheseevents. B.ALTERNATIVEACTIONS: 1.MotiontoapprovemembershipintheMNPublicBroadbandAllianceand authorizingabudgetof$7800forthecostofthemembershipfor2015 2.MotiontodenymembershipintheMNPublicBroadbandAllianceatthistime C.STAFFRECOMMENDATION: FiberNetAdvisoryBoardandCityStaffrecommendAlternative#1. D.SUPPORTINGDATA: LetterfromJoanneJohnsontotheBlandinFoundationregardingtheformationofthe MNPublicBroadbandAlliance DraftBylawsoftheMNPublicBroadbandAlliance MINNESOTA PUBLIC BROADBAND ALLIANCE January 9, 2015 Mary Magnuson Blandin Foundation Grand Rapids, MN Dear Mary, Please accept my apologies for not getting this letter to you before the end of 2014. I had a family emergency that took me to Illinois and caused me to lose track of several things, including reporting back to Blandin on the outcome of the grant we were awarded for the feasibility study of forming an alliance of municipal broadband providers. The grant allowed us to gather legal advice and opinions and have the time to research and discuss the benefits and possible down sides of different styles of nonprofit design and we are grateful for that assistance. The decision was made by our founding members to form an unincorporated nonprofit alliance last December. A budget and a dues schedule have been put together and our meeting in January will result in the election of officers for the coming year. We are excited by the possibilities of our activities benefitting our individual communities and the prospect of helping create true Border to Border Broadband in the state of MN. Various other communities are on our prospect list for expanding the membership in 2015. A variety of other stakeholders, including the Office of Broadband Development, have been invited to attend any or all of our meetings and have affirmed their interest in participating. We’ve als o had discussions with a variety of groups regarding the upcoming legislative session looking for areas of agreement that we can work on together. Those discussions with the MTA, MCCA, AMC and the League of Cities have been beneficial. The official name of our organization is the Minnesota Public Broadband Alliance. There was a balance of $8000 in our account mid-December with two outstanding invoices for legal services and contract services totaling close to that amount. The funds were expended solely o n legal services and a contractual agreement with me to serve as an interim executive director to manage the process. The Alliance could not have been formed without the assistance of the Blandin Foundation grant you awarded to us mid-year. Thank you very much for your support and encouragement. We urge any member of the Blandin team to attend any of our meetings and Bill Coleman was at our September meeting. MINNESOTA PUBLIC BROADBAND ALLIANCE Mary, if you would like to see a complete accounting of the fund allocations over the last six months, we will be happy to have the staff at the city of Monticello forward that to you. T hey will continue to serve as the fiscal agent for the Alliance in 2015. Most of our meetings have been held at the Scott County offices in Shakopee. Both have generously offered their services at no cost to the Alliance and we are very lucky to have a group of energetic and intelligent community boosters forming our core group. I’m very pleased at the outcome of the exercise and am excited at the prospect of growing the organizations size and effectiveness in the next year. Thank you again for the wonderful support from the Foundation. The grant was an incredible boost to our effort. Sincerely yours, JoAnne Johnson Executive Director MPBA 612-229-7173 DRAFT -- November 13, 2014 488091.1 BYLAWS OF MINNESOTA PUBLIC BROADBAND ALLIANCE ARTICLE 1 - NAMES & DEFINITIONS Section 1. Name. The organization shall be known as the Minnesota Public Broadband Alliance (“MPBA”.) Section 2. Definitions. The following terms shall have the meanings given here: Alliance means the Minnesota Public Broadband Alliance. Board means the Board of Directors of the Alliance. Official means an elected or appointed representative of an Active Entity. Member means an Active Member, Associate Member, or Affiliate Member in good standing. Active Member means a city, county, school district, or other unit of local or regional government, including tribal governments, located within Minnesota, which presently is managing a broadband network which is supported in whole or part by public funding and been granted membership in the Alliance. Associate Member means a city, county, school district, or other unit of local or regional government, including tribal governments, located within Minnesota, which is contemplating the development of a broadband network which will be supported in whole or part by public funding and been granted membership in the Alliance. Affiliate Member means a city, county, school district, or other unit of local or regional government, including tribal governments, located outside Minnesota, which presently is managing a broadband network which is supported in whole or part by public funding and been granted membership in the Alliance. ARTICLE 2 – MISSION OF THE ALLIANCE The mission of the MPBA is to support, assist, and facilitate the development of broadband facilities and services throughout Minnesota by acting as a resource for Members and representing Member interests. ARTICLE 3 – FORM AND MEMBERSHIP Section 1. Form. The Alliance shall be an unincorporated association operating under Minnesota law. Section 2. Operations. The Alliance may: purchase or otherwise own or hold real estate and other property, solely or jointly with other organizations; solicit and receive contributions; assess and collect dues; contract with governmental units, persons, firms or other organizations to procure or provide services or to perform functions; and, do all such other things as are incidental and proper or reasonable and desirable to carry into effect the purpose of the Alliance. Section 3. Membership. The Alliance shall have three classes of membership: Active Members, Affiliate Members, and Associate Members as defined in Article 1. Only Active Members shall be entitled to vote on matters coming before the Alliance. Membership applications shall be reviewed and approved or rejected by the Board. Section 4. Meetings. A general meeting of the Members shall be held annually on a date and at a time and place set by the Board. At least 20 days written notice shall be given of the annual meeting, and a slate of proposed Board members standing for election shall be included in that DRAFT – November 13, 2014 488091.1 2 notice. A special meeting may be called at any time by written request of 50% of Members; at least 10 days written notice shall be provided to all members, stating the purpose and proposed action(s) of any special meeting of Members. Section 5. Member Actions. A 75% majority of the Active Members may, by formal action, take any action which could otherwise be done by the Board. Section 6. Removal of Member. The Board may remove any Member at any time by an affirmative vote of a majority of the Board, and that Member shall receive a prorated refund of that year’s dues. ARTICLE 4 - BOARD OF DIRECTORS Section 1. Duty to Govern; Powers. The affairs of the Alliance shall be overseen by the Board of Directors, which shall have all powers necessary to carry out effectively the management, business and affairs of the Alliance. Section 2. Board of Directors. The Board shall consist of not more that twenty-one (21) Directors. Section 3. Election and Term of Office. Subd. 1. Selection. Board members shall be elected by the Active Members at the annual meeting of Members. At each annual meeting, every Active Member shall have the right to cast a vote for the number of Directors standing for election. Each Member may nominate one person who meets the following qualifications to serve on the Board, and no Member may be represented by more than one Director: a. Must be a nominee of a Active Member which member is in good standing at the time of nomination; and b. Must be at least 18 years of age. Subd. 2. Term of Office. The term of office for all Board members shall be three years. Subd. 3. Election Process. At the first annual meeting of the Alliance, seven Board seats shall be available for election. At the second annual meeting of the Alliance, an additional seven Board seats shall be available for election, and at the third annual meeting of the Alliance, the final seven Board seats shall be available for election. Thereafter, one-third of the Board seats shall become open each year and available for election by the Members. Subd. 4. Vacancies. If a vacancy occurs by reason of death, removal or resignation, the Board shall select a replacement Director to fill the seat until the next annual meeting. Subd. 5. Succession. Directors are eligible to serve no more than three consecutive terms. Upon completion of three consecutive terms, Directors must wait three years before being eligible to serve again. Subd. 6. Alternates. A Member may designate an alternate for the Director which represents that Member. That alternate may act in the absence of the Board member from a particular meeting. Section 4. Voting. Each Director shall have one vote, and there shall be no proxy voting. All motions shall carry by a simple majority unless otherwise specified in these Bylaws. Section 5. Regular Meetings. The Board may provide by resolution the time and place for holding regular meetings of the Board. The Board shall hold at least four regular meetings each year. A written notice of every meeting of the Board shall be sent to members of the Board at least ten days in advance of the meeting, with a statement of the business to be addressed at that meeting. DRAFT – November 13, 2014 488091.1 3 Section 6. Special Meetings of the Board. Special meetings of the Board may be called by or at the request of the Chairperson or any three (3) Directors. The person or persons authorized to call special meetings of the Board may fix the place within the state of Minnesota as a place for holding any special meeting of the Board called by them. Each Director shall receive at least five days prior written notice of any special meeting. Section 7. Quorum. A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board; if less a majority of the Directors are present at the beginning of a Board meeting, a quorum shall continue to exist until the meeting is adjourned, even if one or more Directors shall have left the meeting. Section 8. Compensation of the Board. Members of the Board shall not receive any compensation for their services but, by resolution of the Board, may be paid their reasonable expenses of attendance at a meeting of the Board. Section 9. Removal. Except as may be prohibited by law, any Director may be removed from office upon a simple majority vote of either the Board at a regular or special meeting of the Board, or of the Active Members at a regular or special meeting of the Alliance. In either instance, notice of the intended removal must be given prior to the meeting, and a quorum must be present. Unexcused absence of more than two (2) consecutive regular meetings shall be considered just cause for removal. Article 10. Liability of Directors – No Director shall be answerable for loss in investments made in good faith. No Director shall be liable for the acts or omissions of any other Director, or of any accountant, agent counsel, or custodian selected with reasonable care. Each Director shall be fully protected in acting upon any certificate or paper believed to be genuine and to be signed or presented by the proper persons, and no Director shall be under any duty to make up any investigations or inquiry as to any statement contained in any such writing, but may accept the same as conclusive evidence of the truth and accuracy of the statements therein contained. In no event and under no circumstances is any Director to be answerable, except for his / her willful default or negligence. No bond shall be required of any Director, except as provided herein. Article 11. Board meetings to be open – All meetings of the Board shall be open to all Members. ARTICLE 5 – OFFICERS AND DUTIES; EXECUTIVE COMMITTEE; COMMITTEES Section 1. Officers. The Officers of the Alliance shall be the Chairperson, Vice Chairperson, Secretary, and Treasurer. The Chairperson and Vice Chairperson must be members of the Board, but the Secretary and Treasurer need not be Board members. No one person may hold office of, or perform the duties of, any two offices. Subd. 1. Chairperson. The Chairperson shall preside at all regular and special Alliance and Board meetings. The Chairperson shall perform the usual duties as the chief elected officer and such other duties as may be prescribed by the Board of Directors from time to time. With concurrence of the Executive Committee, the Chairperson shall make all appointments to standing committees of the Alliance and Board. The Chairperson may sign, with the Treasurer or any other proper officer of the Alliance authorized by the Board, any deeds, mortgages, contracts, or other instruments which the Board has authorized to be executed. Subd. 2. Vice Chairperson. In the absence of the Chairperson or in event of an inability or refusal of the Chairperson to act, the Vice Chairperson shall perform the duties of the Chairperson and, when so acting, shall have all powers of and be subject to all DRAFT – November 13, 2014 488091.1 4 restrictions upon the Chairperson. The Vice Chairperson shall perform such other duties as from time to time may be assigned by the Chairperson or by the Board. Subd. 3. Secretary. The Secretary shall attend all meetings of the Board and of the Executive Committee, and shall cause to be created and preserved in books of the Alliance true minutes of all such meetings. Subd. 4. Treasurer. The Treasurer shall be responsible for oversight of all Alliance funds and securities and shall ensure that full and accurate accounts of all receipts and disbursements are kept, and shall oversee the deposit of all monies, securities and other valuable effects in the name of the Alliance in such institutions as may be designated for that purpose by the Board. The Treasurer shall render to the Chairperson and the Board at regular meetings and whenever requested by them, an account of all transactions and a report on the financial condition of the Alliance. Section 2. Term of Office. Each officer of the Board shall serve for a period of one year or until his successor is duly elected or appointed. Section 4. Election Process The Chairperson and Vice Chairperson shall be elected by the members of the Board of Directors at their first meeting after the annual election of Directors. In the event of a vacancy in any officer position, the Board shall elect a successor to fill the unexpired term of the Chairperson or Vice Chairperson. The Board shall appoint the Secretary and Treasurer at their first meeting after the annual election of Directors. Section 5. Executive Committee. The Executive Committee shall consist of at least the Chairperson, Vice Chairperson, and Executive Director, and may be expanded to include additional members from the Board by Board action. The Executive Committee shall have the authority to act in those circumstances and on those matters as directed by the Board. Section 6. Committees. The Alliance shall have such committees as the Board shall determine appropriate and necessary from time to time. Committees shall be appointed by a simple majority vote of the Board at any regular meeting at which a Board of Directors quorum is present. It shall be the function of any such committee to investigate and make recommendations and take such action on projects as the Board may direct, for so long a period as the Board shall specify. The Chairperson shall be a non-voting member of all committees. ARTICLE 6 – FEES AND DUES Annual dues shall be established by the Board annually by June 15. Dues may vary by class of membership. Each Member must remit the dues so assessed on or before the date designated by the Board in order to remain in good standing. The rights and privileges of any Member that fails to remit such dues shall thereupon be suspended, or upon determination of the Board, such membership may be revoked. ARTICLE 6 – BUDGET The fiscal year of the Alliance shall begin on the first day of January and end on the last day of December in each year. The Board shall adopt an annual budget for the next year not later than December 15 of each year. ARTICLE 7 - MANAGEMENT Section 1. Office. The Board may establish and maintain a physical office for the Alliance. Section 2. Executive Director. The Board may select and appoint an Executive Director to serve at the pleasure of the Board as the chief administrative officer of the Alliance. The Executive DRAFT – November 13, 2014 488091.1 5 Director shall be chosen on the basis of training, experience and other qualifications in the field of broadband development and Active entity administration. The Executive Director need not be a resident of the state of Minnesota when appointed. The Executive Director shall attend all meetings of the Board but shall not vote, and shall have the following powers and duties to be exercised in accordance with policies declared by the Board. Subd 1. To see that all resolutions, rules, regulations and orders of the Board are carried out. Subd. 2. To appoint and remove any subordinate employees of the Alliance. Subd. 3. To present to the Board plans, studies and reports prepared for Board purposes and action, and recommend to the Board for adoption those measures deemed necessary to enforce or carry out the powers and duties of the Board, or for the efficient administration of the affairs of the Alliance. Subd. 4. To keep the Board fully advised as to its financial condition and to prepare and submit to the Board a proposed annual budget for the Alliance, and to provide in conjunction with the Treasurer of the Alliance an annual audit and such other financial information as it may request. Subd. 5. To represent the Alliance's Active policy positions to the Minnesota Legislature, local governments, and the Active. Subd. 6. To perform such other duties as may be prescribed by the Board. ARTICLE 7 – RESIGNATIONS. Any Member and any officer may resign his / her office at any time by giving written notice of his / her resignation to the Chairperson or the Secretary. Such resignation shall take effect at the time specified therein, or, if no time is specified in the notice than at the time of receipt, and acceptance of the notice shall not be necessary to make it effective. ARTICLE 8 – CONTRACTS, CHECKS, DRAFTS, BANK ACCOUNTS, GENERAL AUTHORITIES Section 1. Execution of Contracts – The Board may authorize any officer or officers, agent or agents, in the name and on behalf of the Alliance, to enter into any contract or executive and deliver any instrument, and such authority may be general or confined to specific instances. Unless so authorized by the Board or expressly authorized by these By-Laws, no officer or agent or employee shall have any power or authority to bind the Alliance by any contract or engagement or to pledge its credit or to render it pecuniary liable for any purposes or to any amount. Section 2. Deposits – All funds of the Alliance not otherwise employed shall be deposited from time to time to the credit of the Alliance in such banks, trust companies, or other depositories as the Board may select or may be selected by any officer or officers, agent or agents of the Alliance to whom such power may from time to time be delegated by the Board; and for the purpose of such deposit, the Chairperson, Vice-Chairperson, Treasurer, Secretary or other officer or agent or employee of the Alliance to whom such power may be delegated by the Board, may endorse, assign and deliver checks, drafts, or other orders for the payment of monies which are payable to the order of the Alliance. ARTICLE 9 –BOOKS AND RECORDS. The Alliance shall keep correct and complete copies of these By-Laws, accounting records, and minutes of all meetings of Members, the Board of DRAFT – November 13, 2014 488091.1 6 Directors, any committees to which any of the authority of the Board has been delegated, and the names of all persons who are members of the Alliance, showing their respective places of residence, for the previous six years at the office of the Alliance or its registered statutory agent in the State. Any Member shall be entitled, upon reasonable notice and during regular business hours, to review the records of the Alliance for any proper purpose. ARTICLE 10 – AMENDMENTS. These Bylaws shall be adopted at the first meeting of Members. Thereafter, these Bylaws may be altered, amended, revised, or new Bylaws may be adopted by vote of the Active Members at any special or annual meeting in which a quorum of the Board is present, provided that this proposed action shall be stated in the notice of such meeting, or that such notice shall be waived, and that such alterations, amendments, revisions, or new Bylaws receive a simple majority vote of approval at said meeting. These By-Laws, and any subsequent revisions thereto, shall become effective the day following the date on which they are adopted. ARTICLE 11 - DISSOLUTION Upon an affirmative vote of not less than 75% of the Active Members, dissolution of the Alliance shall be had. Any assets remaining after payment, or provision for payment, of all debts and liabilities of this Alliance shall be distributed to one or more organizations which engage in activities consistent with those of the Alliance and which are then qualified for exemption from federal income taxes as organizations described in Section 501(c)(3) or Section 501(c)(6) of the Internal Revenue Code of 1986 (or corresponding provisions of any subsequent federal tax laws). To the extent possible, such distribution shall be made in accordance with any applicable provisions of the laws of the State of Minnesota. ADOPTED AT THE ___________, 2014 MEETING OF MEMBERS. SECRETARY DATED