City Council Agenda Packet 03-09-2015AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, March 9, 2015 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Brian Stumpf
Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
1. Call to Order and Pledge of Allegiance
2A. Approval of Minutes – February 23, 2015 Regular Meeting
3. Consideration of adding items to the agenda
4A. Citizen comments, public service announcements
1) Citizen Comments:
2) Public Service Announcements:
a) Indoor Farmer’s Market (3/14)
4B. Council Liaison Updates
1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel)
2) Charlotte Gabler (PC, FAB, Library, Personnel)
3) Lloyd Hilgart (EDA, IEDC, TAC, M-BL Transp, TSAC)
4) Tom Perrrault (EDA, PAC, MOAA, M-BL Transp, WWTF, Emerg, Safety)
5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC)
5. Consent Agenda:
A. Consideration of approving payment of bills for March 9th
B. Consideration of approving new hires and departures for City departments
C. Consideration of adopting Resolution #2015-012 to accept a contribution from
UMC for tree plantings along Chelsea Road near the pedestrian bridge
D. Consideration of adopting Resolution #2015-013 to accept a contribution from the
Monticello Lions for the Monticello Fire Department for ice rescue equipment
E. Consideration of approving an application for a temporary on-sale liquor license
for the Monticello Lions Club for their Brewfest event on August 15, 2015
SPECIAL MEETING
6 p.m. - FNM Office Manager position
F. Consideration of approving an application for a temporary on-sale liquor license
for the Monticello Lions Club for their 40th Anniversary event on May 29, 2015
G. Consideration of approving an application for a temporary charitable gambling
permit for a raffle to be conducted by Wright County Ducks Unlimited
H. Consideration of appointing a representative to the Industrial and Economic
Development Committee for the remainder of a 3-year term to expire 12/31/2015
I. Consideration of approving revised agreements with Monticello Animal Control
(Salzwedel) for animal control services and impound facility management
J. Consideration of approving an application for a pawn broker license for
IPawnLLC, dba Lets Pawn, for a pawn shop operation to be located at 118 West
Broadway. Applicant: Stacy and Brad Schultz
K. Consideration of accepting quotes and awarding a contract for supplemental
mowing/landscape maintenance and city nuisance and blight orders
L. Consideration of approving changes to the Riverside Cemetery rules and
regulations
6. Consideration of items removed from the consent agenda for discussion
7. Regular Agenda:
A. Consideration of approving the Wright County CSAH 75 agreement, approving
plans and specifications, and authorizing advertisement for bids (subject to
MnDOT approval) for TH 25/CSAH 75 Intersection Improvements, City Project
No. 10C009
B. Consideration of adopting Resolution #2015-014 to restrict parking in designated
areas along Highway 25 and CSAH 75 for the TH 25/CSAH 75 Intersection
Improvements, City Project No. 10C009
C. Consideration of allocating a two-acre portion of parkland at Meadow Oaks Park
for a future off-leash dog park
8. Added items
9. Adjournment
City Council Minutes – February 23, 2015 Page 1
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, February 23, 2015 – 7 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes – February 9, 2015 Special Meeting
CHARLOTTE GABLER MOVED TO ACCEPT THE FEBRUARY 9, 2015 SPECIAL
MEETING MINUTES AS CORRECTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5-0.
2B. Approval of Minutes – February 9, 2015 Regular Meeting
LLOYD HILGART MOVED TO ACCEPT THE FEBRUARY 9, 2015 REGULAR
MEETING MINUTES AS PRESENTED. CHARLOTTE GABLER SECONDED THE
MOTION. MOTION CARRIED 5-0.
3. Consideration of adding items to the agenda
FNM Management (Glen Posusta)
4A. Citizen comments, public service announcements, and staff updates
1) Citizen Comments: None
2) Public Service Announcements: None
3) Staff Updates:
a) Animal Control - Patty Salzwedel, Animal Control Officer, gave a
presentation about animal control services she provides for the City. Her
most common task is responding to reports of stray animals, and barking
dog complaints also generate a lot of calls. Glen Posusta asked if Patty
checks for unlicensed dogs when she checks on complaints. Patty
Salzwedel indicated that she asks them to show the license or they have to
go to city hall to get one. If follow up shows no license was obtained, she
will write a ticket. Patty Salzwedel also responds to lost and found animal
City Council Minutes – February 23, 2015 Page 2
reports. This can involve animals from other communities that have a
contract with the City to impound animals at the city’s animal shelter.
Patty Salzwedel is involved in feral cat trapping, which is more common
during the spring and fall, when litters are born. Patty Salzwedel oversees
reporting and quarantine for dog bite incidents; if this involves a potential
or dangerous dog, the Wright County dangerous dog ordinance goes into
effect. Patty Salzwedel handles reports of unsanitary conditions, which
usually involves people not cleaning up after their pet. Brian Stumpf
suggested that Patty Salzwedel put a reminder about licensing and dog
concerns in the city spring newsletter.
Patty Salzwedel noted that the other part of her job is taking care of
impounded animals at the city’s animal shelter facility. Brian Stumpf
commented that the facility is very clean but there is a very bad odor.
Patty Salzwedel explained that the air exchanger is outdated and doesn’t
work so well anymore; she offered to contact Tom Moores from Public
Works on that. Brian Stumpf also suggested that they may want to look at
another way of locating the key at the facility, such as a lock box. Patty
Salzwedel will check on that.
Patty Salzwedel showed some slides of the facility and explained how the
state statutes impact her responsibilities at the impound facility. Patty
Salzwedel reviewed some of the tasks she performs relative to the facility.
Patty Salzwedel talked about the animals impounded in 2014 and noted
that 100% of the unclaimed animals were adopted. She talked about the
contracts with other cities, which provide revenues for the city based on
impound fines and boarding fees. Most of the other entities bring the
animals in themselves. If animals need to be transported, Patty Salzwedel
has a separate contract with them and hires someone to do the
transporting. Total revenue for 2014 came to $35,169 including boarding,
impound, licensing, and animal adoptions. Patty Salzwedel discussed
some of the updates that are in progress to improve delivery of animal
control services. Deputy Clerk Cathy Shuman added a few comments
about delivery of services for both the facility and for residents of
Monticello and noted that approval of updated contracts will be brought to
the next council meeting.
b) Landfill Expansion - Mike Niewind and Chris Rooney from Advanced
Disposal attended the meeting to provide an update on the proposal to
expand the Rolling Hills Landfill by 72 acres. Chris Rooney displayed a
picture of the current and proposed expansion area. Company
representatives have met with Wright County Planning & Zoning
regarding rezoning of the landfill from AG to I-1 (General Industry), and
the next step is a site visit. The expansion would also require a CUP
approval. Monticello Township supports the rezoning.
City Council Minutes – February 23, 2015 Page 3
It was noted that the expansion would provide capacity for industrial
waste, construction and demolition waste, contaminated soils, and MSW
(municipal solid waste). Mr. Rooney summarized the major findings of
the Environmental Impact Statement and the permit requirements for the
project. He provided explanations of how the proposed use meets the
zoning requirements and supports the NEQ Plan. He discussed the current
Wright County fee payments they make and the proposed host community
fees that would be implemented in an agreement with Wright County.
This agreement would include purchase of the county compost facility for
$2 million, which would put the building back on the tax rolls. Mr.
Rooney summarized points showing what such an expansion would mean
for Wright County and Monticello Township.
Brian Stumpf asked what would happen after 11 years when the expansion
area is full. Mr. Rooney stated that the site would look like it does today –
it would form a hill and be seeded. Jeff O’Neill asked about the
transportation routes, such as CR 18, and whether Advanced Disposal has
any control over the routes that are used by truck traffic. They indicated
they could instruct truck drivers to use certain routes. Bret Weiss
suggested that the city make a formal request to have truckers utilize
county and state highways for transport and avoid local roads. Lloyd
Hilgart asked about their current landfill capacity. Mike Niewind
explained they are using about 51 acres and another 22 acres will be
capped in the next 18 months. The surrounding area that they own is used
as a buffer and for ground cover. Bret Weiss asked about future expansion
area when the 72 acres is full and whether they would be looking to
expand further on the site. Mike Niewind pointed out that there is not a lot
of remaining land that would be suitable for use.
c) Solar Energy – Jeff O’Neill talked briefly about the legislation being
proposed at the state legislature and impact of solar energy systems in this
area. The City will be able to submit comments to the MN PUC regarding
the legislation. Glen Posusta commented on the widespread areas being
looked at for development of solar farms in Sherburne and Wright
counties.
d) MnDOT Open House for Hwy 25 expansion – Rachel Leonard announced
that there will be an open house held on March 5th from 6-8 p.m. at the
MCC. MnDOT will provide information on their 2015 project to
reconstruct about 2 miles of Hwy 25 south of I-94. A MnDOT webpage is
already available for the public, and the City will post the link on our
website.
e) City Clerk Interviews – Brian Stumpf noted that initial interviews for the
city clerk position were held with five candidates. Final interviews will
take place on Monday, March 2nd at 7:30 a.m. Brian Stumpf invited other
City Council Minutes – February 23, 2015 Page 4
council members to take part in the interviews and asked that the
interviews be posted according to the open meeting law as there likely will
be a quorum present.
4B. Council Liaison Updates
1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel)
MCC – had 200 more customer visits in January, discussed Friendship Island
daycare program and other programming; MOAA – proposal for Osowski’s Flea
Market site for chipping and mulch storage was approved for 6 a.m. to 9 p.m.;
Day at the Capitol - transportation discussion; Personnel – discussed building
inspector position, code of ethics.
2) Charlotte Gabler (Planning Commission, FAB, Library, Personnel)
FAB – monthly reports from Source One, adjust hours when switchover to
Golden West for after-hours technical support.
3) Lloyd Hilgart (EDA, IEDC, TAC, M-BL Transp, TSAC)
TAC – Fallon Av overpass options discussed, next meeting on March 5th.
4) Tom Perrrault (EDA, PAC, MOAA, M-BL Transp, WWTF, Emerg, Safety)
EDA – 2015 work plan.
5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC)
5. Consent Agenda:
A. Consideration of approving payment of bills for February 23rd.
Recommendation: Approve payment of the bill and purchase card registers for a
total amount of $749,459.41.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and FiberNet.
C. Consideration of approving an application for submission to the Wright County
Board of Adjustment for a lot line adjustment related to the Bertram Chain of
Lakes Regional Park (PID 213100084300 and 213100084400).
Recommendation: Approve submission of an application to the Wright County
Board of Adjustment for lot line adjustments related to the Bertram Chain of
Lakes Regional Park related to these 2 parcels: 213-100-084300 and 213-100-
084400.
D. Consideration of approving the transition of Building Inspector Grant Sala from
temporary employment status to permanent employment status. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
E. Consideration of authorizing membership in Next Century Cities organization at
no cost and approving support of the principles of the organization. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
City Council Minutes – February 23, 2015 Page 5
F. Consideration of adopting Ordinance No. 612 amending Monticello Zoning
Ordinance sections as follows: Chapter 2.3 – Notice requirements for Comp Plan
amendments; Chapter 2.4 – Identity of appellant for an Administrative decision;
Chapter 2.4(B) – Clarify language on zoning applications; Chapter 5.3(C) –
Update Accessory Use Table for Outdoor Sales and Storage; and Chapter 8.4 –
Definitions related to Outdoor Sales, Storage, Display, and Parking; and adopt
Summary Ordinance 612A for publication. Applicant: City of Monticello. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS D, E, AND F. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5-0.
6. Consideration of items removed from the consent agenda for discussion
5D. Consideration of approving the transition of Building Inspector Grant Sala from
temporary employment status to permanent employment status
Tom Perrault removed this item because he does not feel that the building inspector
position should be made permanent yet. Tracy Ergen explained that Grant Sala was hired
for a 6-month temporary position which is exempt from PERA. In order to continue this
same status, Grant would need to be relieved from employment for at least 30 days before
he can be brought back. By switching this to a permanent part time position, the city can
keep him employed, subject to the number of hours that he would be needed. The
position would be supported by the revenues collected from building permit fees. Glen
Posusta commented on a discussion he had with Ron Hackenmueller, which he feels
justifies keeping Grant Sala on staff as a permanent part-time employee. Ron
Hackenmueller will keep the Council updated on the building permits issued and
inspections performed as compared to other communities. Wayne Oberg commented on
the balance between the revenues collected and building department expenses. He noted
that the budget covers 20 hours per week for this position and this position proposes up to
29 hours per week. Ron Hackenmueller stated that the number of hours worked would be
based on the workload so that any extra hours would be covered by increased revenues
from permits.
CHARLOTTE GABLER MOVED TO APPROVE THE TRANSITION OF BUILDING
INSPECTOR GRANT SALA FROM TEMPORARY EMPLOYMENT STATUS TO
PERMANENT PART-TIME STATUS. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
5E. Consideration of authorizing membership in Next Century Cities organization at
no cost and approving support of the principles of the organization
Tom Perrault removed this because he wasn’t sure that the organization would be a good
fit based on what he observed on their website. Charlotte Gabler explained that this
City Council Minutes – February 23, 2015 Page 6
group offers support to broadband communities and Monticello would be a partner with
similar entities.
CHARLOTTE GABLER MOVED TO AUTHORIZE MEMBERSHIP IN THE NEXT
CENTURY CITIES ORGANIZATION AND APPROVE SUPPORT OF THE
PRINCIPLES OF THE ORGANIZATION. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
5F. Consideration of adopting Ordinance No. 612 amending Monticello Zoning
Ordinance sections as follows: Chapter 2.3 – Notice requirements for Comp Plan
amendments; Chapter 2.4 – Identity of appellant for an Administrative decision;
Chapter 2.4(B) – Clarify language on zoning applications; Chapter 5.3(C) – Update
Accessory Use Table for Outdoor Sales and Storage; and Chapter 8.4 – Definitions
related to Outdoor Sales, Storage, Display, and Parking; and adopt Summary
Ordinance 612A for publication. Applicant: City of Monticello
Tom Perrault removed this item because he feels that property owners should be notified
on comp plan amendments regardless of the property acreage. Steve Grittman explained
that the city is proposing the change for applications greater than five acres. There are no
state statutory requirements for written notification of individual property owners for
comp plan amendments. This would save the City money by being able to publish in the
newspaper without mailing individual notifications on large areas.
Tom Perrault also commented on the proposed amendment for the area allowed for
sidewalk sales compared to the gross floor area of the principal use. Steve Grittman
explained that this is related to the allowable area only for sidewalk sales and display and
ties the allowable sales area to the principal use. If it is desired to utilize a larger sales
area, the user would need to apply for a CUP to expand the sales area.
Tom Perrault posed a question on vehicle sales in neighborhoods. Steve Grittman
explained that a property owner can have a car in their driveway with a for sale sign, but
the vehicle must be operable and licensed and be parked legally in accordance with the
city code.
Decision 1
GLEN POSUSTA MOVED TO ADOPT ORDINANCE NO. 612 APPROVING THE
ZONING ORDINANCE AMENDMENTS AS PROPOSED, BASED ON FINDINGS IN
PLANNING COMMISSION RESOLUTION #2015-004. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT
VOTING IN OPPOSITION.
Decision 2
LLOYD HILGART MOVED TO ADOPT SUMMARY ORDINANCE NO. 612A FOR
PUBLICATION. BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED 5-0.
City Council Minutes – February 23, 2015 Page 7
7. Regular Agenda:
A. Consideration of adopting Resolution #2015-011 approving an Amendment to
Development Stage Planned Unit Development (PUD) and a Preliminary Plat for
Sunset Ponds 3rd Addition for a proposed 48-unit residential development in an R-
2 District. Applicant: Sunset Ponds, LLC
Steve Grittman presented the proposal for amendment to PUD and preliminary
plat. Last fall, Council and Planning Commission met to review the conceptual
proposal, and the developer is now requesting formal approval of the PUD
amendment for the detached townhome project at Sunset Ponds. Steve Grittman
displayed the proposed site plan showing the 48 units within Sunset Ponds 3rd
Addition. Steve Grittman explained that the difference intended by this plan for
detached homes is to have the maintenance and management of the parcels be
governed by a townhome association without major common areas. Steve
Grittman pointed out that some of the lots (2-8) in one area were designed with
dog-legged lot lines and leaving Lot 6 with little private side or rear yard space.
Experience with these types of lots is that they tend to present confusion on issues
of ownership. The City asked the applicant to consider redrawing the lot lines to
eliminate the odd angles of the lot lines. The applicants have developed a concept
which addresses that issue in part, leaving a small outlot as a common area where
existing utilities are located. The lot lines for Lot 6 are drawn to extend to the
common area for utility connections. Glen Posusta asked about the reasoning
behind the dogleg lot lines. Steve Grittman stated that the City would not
recommend the dogleg lot lines and would prefer the developer redraw the plat to
remove the dogleg lot line and stay with straight lot lines. Steve Grittman
suggested that, if Council approves this tonight, that it be conditioned on
redrawing the lot lines.
Don Jensen from Paxmar spoke on behalf of the developers. He handed out a
sketch plan to Council. He explained they are attempting to locate the units in
such a manner in order to be able to utilize the existing infrastructure for water
and sewer hookups. Jensen explained that some of the units were set up for 3-car
garages and may have to be adjusted to 2-car units to make lot line adjustments.
Jensen talked about redrawing lot lines to allow access to the common area
created with the new layout. Jensen also noted that two lots across the road also
have some hinged lot lines due to layout of existing infrastructure. Jensen
mentioned that a request was made about providing some overflow parking in the
common area. Council consensus supports possible overflow parking if done in
accordance with zoning regulations.
Lloyd Hilgart asked about the maintenance provisions that will be included for the
detached townhomes. Jensen noted that all units will be hooked up to sprinkler
systems and will include mowing. Glen Posusta asked about snow removal
provisions in the association. Jensen explained that there are some large open
City Council Minutes – February 23, 2015 Page 8
areas and at least ten feet between driveways for snow storage. The association
would take care of snow removal and can place snow in other areas as needed,
such as in the powerline easements, common area, or backyards.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 ADOPTING
RESOLUTION #2015-011 APPROVING THE AMENDMENT TO
DEVELOPMENT STAGE PUD AND PRELIMINARY PLAT FOR SUNSET
PONDS 3RD ADDITION, BASED ON FINDINGS STATED IN THE
RESOLUTION AND ON CONDITIONS IN EXHIBIT Z. CHARLOTTE
GABLER SECONDED THE MOTION. MOTION CARRIED 5-0.
Redesign proposed plat to reflect the alternative lot line layout in Exhibit P of this
report, or another option that meets the objectives identified in the staff report
including the elimination of angled side lot lines.
Prepare final Homeowners Association documents meeting the intent of the City
relating to common maintenance and enforcement.
Adherence to the architectural design submitted as a part of the PUD application,
referring to the “Hickory II” size, layout, and details. Minor variations in detailing
and layout may be approved by the Community Development Director, provided such
variations are consistent with the presentation and intent of the City’s PUD
approvals.
Enforcement of Homeowners Association maintenance requirements shall not be
enforced by the City of Monticello, but may not be amended without City approval
via PUD Amendment until the Association has been turned over to individual
homeowners from the control of the developer.
Prepare revised plans and documents reflecting the approved PUD and Preliminary
Plat for City records.
Revise engineering and civil plans in accordance with the conditions recommended
by the City Engineer.
Continued Coordination with the Streets Superintendent regarding mailbox design
and placement.
Prepare and submit Final Plat and PUD documents in accordance no later than
thirty (30) days after Preliminary Plat and Development Stage PUD approval by City
Council.
Vacation and re-establishment of easements for the proposed plat shall be in
accordance with the recommendations of the City Engineer.
B. Consideration of approving fire agreements with Monticello Township and Silver
Creek Township
Wayne Oberg explained that he met with both the Silver Creek and Monticello
town boards to arrive at the proposed agreements as included with the supporting
data. Each board approved a per parcel cost of $56.75 for the next three years.
This amount takes into account the recent purchase of a new fire truck.
Wayne Oberg noted that Silver Creek was concerned about collections by the city
for emergency calls on accidents and for false alarms. Language in the agreement
City Council Minutes – February 23, 2015 Page 9
was adjusted slightly to address their concern. Wayne Oberg noted that Silver
Creek pays more for parcels that are covered by the Maple Lake fire department
than Monticello is charging. However, Wayne felt this was acceptable in order to
keep the parcels in the Monticello fire district area.
Tom Perrault asked about Article VIII where the word “town” is used instead of
“township.” Wayne Oberg indicated that language can be adjusted.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE
RENEWAL AGREEMENTS WITH MONTICELLO TOWNSHIP AND
SILVER CREEK TOWNSHIP FOR FIRE PROTECTION SERVICES AT A
PER PARCEL RATE OF $56.75 FOR THREE YEARS FROM JANUARY 1,
2015 TO DECEMBER 31, 2017. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5-0.
C. Consideration of adopting Resolution #2015-010 authorizing submission of a
2016 Outdoor Recreation Grant application for a Phase XI land acquisition at the
Bertram Chain of Lakes Regional Park
Angela Schumann gave a presentation on the proposed submission of a grant
application for a Phase XI land acquisition at Bertram Chain of Lakes Regional
Park. This grant would be a joint request from Wright County and the City of
Monticello. This grant is a federal source grant with a cap of $100,000 and a
match of 50%. The city share for the land acquisition would be estimated at
$193,320 if the full $100,000 grant is secured. The grant would facilitate the
acquisition of about 20 acres of Parcel 2, which totals 39.89 acres. The Outdoor
Recreation Grant program requires use of the funds within a particular time
frame.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015-010 SUPPORTING SUBMISSION OF AN
APPLICATION TO THE FY2016 OUTDOOR RECREATION GRANT
PROGRAM ON BEHALF OF THE CITY OF MONTICELLO AND WRIGHT
COUNTY, SUBJECT TO COMMENTS FROM THE BERTRAM CHAIN OF
LAKES ADVISORY COUNCIL AND APPROVAL OF THE LOT LINE
ADJUSTMENT IN ITEM #5C. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN OPPOSITION.
D. Consideration of authorizing a planning study for a future I-94 Interchange
Bret Weiss presented the request asking Council to authorize a planning study for
a future I-94 Interchange. With the I-94 expansion taking place, it is anticipated
this will continue to Monticello in the foreseeable future. Identifying future
potential locations for an interchange at the west side of Monticello would support
the regional planning efforts of the I-94 West Corridor Coalition. The planning
City Council Minutes – February 23, 2015 Page 10
study would incorporate federal and state guidelines for interchange access to a
freeway system.
Wayne Oberg pointed out that the cost of $25,000 for the study is proposed to
come out of funds that were moved from additional law enforcement hours to
capital projects funding.
Tom Perrault talked briefly about his concern for adding four hours of law
enforcement for Friday and Saturday nights. He stated that Wright County
provides some enforcement to South Haven and that person could also be used to
provide some hours for Monticello. Jeff O’Neill summarized a discussion he had
with Sgt. Dave Anderson from the Sheriff’s Department. Currently, Wright
County handles the coverage for Friday and Saturday nights by shifting officers
from other areas to Monticello, when needed. There are times when Monticello
officers are needed outside of Monticello so the shifting of resources is offset. It
is felt that this is working sufficiently for the time being.
Glen Posusta commented that he thinks the I-94 interchange study is a good idea
because the city will have everything in place when it is time to consider
implementing another freeway interchange for Monticello.
Tom Perrault said he thinks the study could be held off for now.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO AUTHORIZE A
PLANNING STUDY AT AN ESTIMATED COST OF $25,000 FOR A
FUTURE I-94 INTERCHANGE ON THE WEST SIDE OF MONTICELLO.
CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 4-
1 WITH TOM PERRAULT VOTING IN OPPOSITION.
8. Added items
FNM Management – Glen Posusta noted that he continues to have issues with his
services in spite of the E7 upgrade. Rachel Leonard commented on some of the
issues that have occurred with the E7 upgrade and what has been done to
accommodate those customers. Glen feels strongly that the city should be going
outside to hire a general manager that understands fiber optics and
telecommunication instead of continuing to depend on internal staff to make
management decisions. Charlotte Gabler noted that there was a discussion at the
FiberNet Advisory Board meeting to hire an operational person in the FiberNet
office to oversee things. Glen Posusta expressed his preference for hiring
someone that has a lot of knowledge and understanding of the system. Charlotte
Gabler stated that the intent would be to hire an operational person that
understands both operations and the technical side. Jeff O’Neill indicated that
this discussion was planned to come to Council at the next meeting. Staff is
working on identifying what is needed for a management position.
City Council Minutes – February 23, 2015 Page 11
9. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 9:29 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Catherine M. Shuman ____
Approved:
Attest: __________________________
City Administrator
CityCouncilAgenda:03/09/15
1
5A.ConsiderationofapprovingpaymentofbillregistersforMarch9th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$372,812.30.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:03/03/2015 - 9:37AM
Debbie.Davidson
Computer Check Proof List by Vendor
Accounts Payable
Batch:00215.02.2015 - 215.02.2015 Xcel
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1585 XCEL ENERGY Check Sequence: 1 ACH Enabled: True
01/31/2015 51-6505914-1 1,286.72 01/31/2015 101-43127-438100
01/31/2015 51-6505915-2 61.00 01/31/2015 101-45203-438100
01/31/2015 51-6505915-2 41.34 01/31/2015 226-45203-438100
01/31/2015 51-6505915-2 226.60 01/31/2015 601-49440-438100
01/31/2015 51-6505906-1 1,300.20 01/31/2015 602-49490-438100
01/31/2015 51-6505915-2 952.24 01/31/2015 101-45201-438100
02/28/2015 51-0371645-4 19.31 02/28/2015 101-45201-438100
02/28/2015 51-6505910-4-7 1,785.61 02/28/2015 609-49754-438100
02/28/2015 utx - 51-9069641-8 2,107.71 02/28/2015 656-49870-438100
02/28/2015 51-4271112-2 810.62 02/28/2015 101-45501-438100
02/28/2015 ZCULPS - 51-0623082-8 16.98 02/28/2015 213-46522-438100
02/28/2015 51-6505909-4 177.36 02/28/2015 217-41990-438100
02/28/2015 51-6505911-8 - 77% MCC 6,550.93 02/28/2015 226-45122-438100
02/28/2015 51-6505907-2 185.41 02/28/2015 101-43140-438100
02/28/2015 51-6505907-2 50.35 02/28/2015 101-43140-438100
02/28/2015 51-4400193-4 16.99 02/28/2015 101-43160-438100
02/28/2015 51-6505916-3 14,189.11 02/28/2015 101-43160-438100
02/28/2015 51-6505916-3 - credit streetlight outage -69.95 02/28/2015 101-43160-438100
02/28/2015 51-6505911-8 - 4% Senior Center 340.31 02/28/2015 101-45175-438100
02/28/2015 51-77803107-4 58.83 02/28/2015 101-41940-438100
02/28/2015 51-6505911-8 17% City Hall 1,446.31 02/28/2015 101-41940-438100
02/28/2015 utx - 51-9391437-3 282.38 02/28/2015 101-41941-438100
02/28/2015 51-6505913-0 515.31 02/28/2015 101-42200-438100
02/28/2015 51-6505908-3 16.96 02/28/2015 101-42500-438100
02/28/2015 51-6505912-9 83.00 02/28/2015 101-42700-438100
02/28/2015 51-6505911-8 - 2% National Guard 170.15 02/28/2015 101-42800-438100
32,621.78Check Total:
AP-Computer Check Proof List by Vendor (03/03/2015 - 9:37 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
32,621.78
1
AP-Computer Check Proof List by Vendor (03/03/2015 - 9:37 AM)Page 2
The preceding list of bills payable was reviewed and approved for payment.
Date: 3/9/15 Approved by _______________________________________
Mayor Brian Stumpf
User:
Printed:03/04/2015 - 10:42AM
Debbie.Davidson
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.03.2015 - 202.03.2015AP
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 1 ACH Enabled: True
20130584 February 2015 - 861 rides 3,333.33 03/10/2015 101-45178-431990
3,333.33Check Total:
Vendor:4055 EVELYN ABEL Check Sequence: 2 ACH Enabled: False
030315 FNM-001-0439 acct Refund 28.13 03/10/2015 656-00000-115025
28.13Check Total:
Vendor:1710 AMERICAN DOOR WORKS Check Sequence: 3 ACH Enabled: False
0150424 (2) Door Strut 18'; (6) Stem Door Roller; (5) Hinge; 32ft Cable 1,772.50 03/10/2015 101-43127-440100
1,772.50Check Total:
Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 4 ACH Enabled: False
3017972 resale - beer 41.25 03/10/2015 609-49750-425200
41.25Check Total:
Vendor:2886 AUSCO DESIGN AND MARKETING Check Sequence: 5 ACH Enabled: False
1916 (24) Hats/Embroidered @ $7.99 each- Split- Streets 63.92 03/10/2015 101-43120-441700
1916 (24) Hats/Embroidered @ $7.99 each- Split- Parks 63.92 03/10/2015 101-45201-441700
1916 (24) Hats/Embroidered @ $7.99 each- Split- Water 31.96 03/10/2015 601-49440-441700
1916 (24) Hats/Embroidered @ $7.99 each- Split- Sewer 31.96 03/10/2015 602-49490-441700
191.76Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 6 ACH Enabled: True
47031500 resale - wine 257.40 03/10/2015 609-49750-425300
91589400 asst. bags 181.79 03/10/2015 609-49754-421990
91589400 freight 0.84 03/10/2015 609-49750-433300
440.03Check Total:
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1067 BERNICK'S Check Sequence: 7 ACH Enabled: False
54657 resale - juice 16.40 03/10/2015 609-49750-425500
54657 resale -mix 61.20 03/10/2015 609-49750-425400
54658 resale - beer 500.60 03/10/2015 609-49750-425200
55288 resale - pop 473.02 03/10/2015 226-45127-425410
57481 resale - juice 65.60 03/10/2015 609-49750-425500
57481 resale - soda pop 197.00 03/10/2015 609-49750-425400
57482 resale - beer 1,173.05 03/10/2015 609-49750-425200
58102 Party supplies 6.40 03/10/2015 226-45127-421460
58102 Resale 519.30 03/10/2015 226-45127-425410
3,012.57Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 8 ACH Enabled: False
10311600-0 10311600-0 Final Bill 121.95 03/10/2015 213-46522-438300
5804618-6 5804618-6 16.00 03/10/2015 101-45201-438300
5863599-6 5863599-6 153.26 03/10/2015 101-42700-438300
291.21Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 9 ACH Enabled: False
00037441 Monthly Tank Rental 45.00 03/10/2015 226-45122-441500
000848076 Bulk Carbon Dioxide (998 lbs) 82.00 03/10/2015 226-45122-421600
00845213 Bulk Carbon Dioxide (260 lbs) 78.00 03/10/2015 226-45122-421600
205.00Check Total:
Vendor:2118 CT CORPORATION SYSTEM Check Sequence: 10 ACH Enabled: False
5002087447-00 2/1/15-1/31/16 Stratutory Representation- Fed Comm Act 284.00 03/10/2015 656-49870-431990
284.00Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 11 ACH Enabled: True
101917 resale - beer - correction to inv 101813 21.50 03/10/2015 609-49750-425200
103966 resale - beer sampling credit -10.55 03/10/2015 609-49750-425200
105235 resale - beer 777.20 03/10/2015 609-49750-425200
105318 resale - beer credit -140.40 03/10/2015 609-49750-425200
105352 resale - beer credit -20.95 03/10/2015 609-49750-425200
105360 resale - beer 17,784.00 03/10/2015 609-49750-425200
105360 resale - n/a beer 84.00 03/10/2015 609-49750-425400
105435 resale - beer credit -256.80 03/10/2015 609-49750-425200
1145112 resale - beer 680.40 03/10/2015 609-49750-425200
99882 resale - beer originally invoiced 11/3/14 17,539.70 03/10/2015 609-49750-425200
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
36,458.10Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 12 ACH Enabled: True
791527 resale - beer 1,737.95 03/10/2015 609-49750-425200
1,737.95Check Total:
Vendor:4010 MARILYN DIRKSWAGER Check Sequence: 13 ACH Enabled: False
02/27/2015 March & April 2015 Program Fees 245.00 03/10/2015 101-00000-220150
245.00Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 14 ACH Enabled: True
190082 PHN - Ordinance NO 610 Ad#349699 110.76 03/10/2015 101-41910-435100
190083 PHN - Ordinance No 611A Ad#349712 110.76 03/10/2015 101-41910-435100
190084 PHN - MF Monti Union Crossing Ad#351171 101.53 03/10/2015 101-41910-435100
190085 PHN - PUD Plat Hoglund Ad#351203 110.76 03/10/2015 101-41910-435100
192612 PHN - Hoglund PUD Ad#354287 119.99 03/10/2015 101-41910-435100
553.80Check Total:
Vendor:1680 EPIC PRODUCTS INC Check Sequence: 15 ACH Enabled: False
0468935 freight 130.61 03/10/2015 609-49750-433300
0468935 resale- misc tax 524.30 03/10/2015 609-49750-425400
654.91Check Total:
Vendor:1170 FASTENAL COMPANY Check Sequence: 16 ACH Enabled: False
MNMON87024 (4) SS flg LK 3/8-24 2.08 03/10/2015 602-49490-422100
2.08Check Total:
Vendor:2561 FERGUSON WATERWORKS #2516 Check Sequence: 17 ACH Enabled: False
0125671 3HP Turbine MTR; (2) LF 3 BRS 600#; 3 Galv MI 150# 90 ELL, etc 1,902.78 03/10/2015 601-49440-422701
0126422 Resale- Von Hanson's- (6) LF 1 STR Mtr Coup w/ Wire; (2) Mtr Usg 572.17 03/10/2015 601-49440-422710
0126456 (5) 3x3 galv stl; (2) 3x7-1/2 Blk CI 125# Thrd Comp; 3/12 Galv 199.57 03/10/2015 601-49440-422701
0126764 (500) UR2 26-19 AWG utt Conn 2-3 cond 127.00 03/10/2015 601-49440-422701
2,801.52Check Total:
Vendor:4051 MICHELE FORSMAN Check Sequence: 18 ACH Enabled: False
02/27/2015 March & April 2015 Programs 35.00 03/10/2015 101-00000-220150
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
35.00Check Total:
Vendor:4045 DAN GLESER Check Sequence: 19 ACH Enabled: True
386974 SMF Xconn to XO: Feb 2015: (3) hours 2-25-15 ISP Prep Discuss 575.00 03/10/2015 656-49870-431990
575.00Check Total:
Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 20 ACH Enabled: True
133186 February 2015 locates 1/2 19.68 03/10/2015 656-49877-432770
133186 February 2015 locates 1/2 19.67 03/10/2015 601-49440-432770
39.35Check Total:
Vendor:4057 GREAT RIVER COMMUNITY TREATMENT Check Sequence: 21 ACH Enabled: False
030315 FNM-001-0444 acct Refund 16.88 03/10/2015 656-00000-115025
16.88Check Total:
Vendor:2895 GREATER MN PARKS AND TRAILS Check Sequence: 22 ACH Enabled: False
02/19/15 Legistlative Action Day registration 2/10/15 AS 20.00 03/10/2015 101-41910-443300
20.00Check Total:
Vendor:4009 KYLYNN HALICAN Check Sequence: 23 ACH Enabled: False
02/27/2015 March & April 2015 Program Fees 35.00 03/10/2015 101-00000-220150
35.00Check Total:
Vendor:4048 MELISSA HARTNER Check Sequence: 24 ACH Enabled: False
02/21/2015 Face painting at Block Party 2/21/15 75.00 03/10/2015 226-45127-430130
75.00Check Total:
Vendor:3229 JEFF HOGLUND Check Sequence: 25 ACH Enabled: False
0122315 Public Works logos- Vinyl Graphics 350.00 03/10/2015 602-49490-421990
350.00Check Total:
Vendor:1237 ROGER HOGLUND Check Sequence: 26 ACH Enabled: True
02232015 Boots- Roger Hoglund 90.00 03/10/2015 101-43120-420650
90.00Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 27 ACH Enabled: True
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
02182015 Fire Dept Fuel 1/22-2/18/2015 533.07 03/10/2015 101-42200-421200
02182015 MCC Fuel - 5.282 gallons unleaded @ $2.799 13.50 03/10/2015 226-45122-421200
546.57Check Total:
Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 28 ACH Enabled: False
150209021 Pool Chemicals 1,523.16 03/10/2015 226-45122-421600
1,523.16Check Total:
Vendor:4056 DARLENE HUNZ Check Sequence: 29 ACH Enabled: False
030315 763-295-3362 FNM acct Refund 33.63 03/10/2015 656-00000-115025
33.63Check Total:
Vendor:4053 JAN IANO Check Sequence: 30 ACH Enabled: False
02/27/2015 Supplies for March & April 2015 Programs 4.28 03/10/2015 101-00000-220150
4.28Check Total:
Vendor:2607 INTERSTATE TRS FUND Check Sequence: 31 ACH Enabled: True
82811802156 Revised 2011-2012 prior year assesment 124.62 03/10/2015 656-49870-443700
124.62Check Total:
Vendor:3971 INTL UNION OF OPER ENGINEERS LOCAL 49 FRINGE BENE Check Sequence: 32 ACH Enabled: False
April 2015 April Health Insurance 50,400.00 03/10/2015 101-00000-217061
April 2015 April Health Insurance 13,780.00 03/10/2015 101-00000-217061
64,180.00Check Total:
Vendor:3369 JAKE'S EXCAVATING INC Check Sequence: 33 ACH Enabled: True
2636 1 grave- Shierts 500.00 03/10/2015 651-49010-431150
500.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 34 ACH Enabled: False
2324150 resale - beer 596.00 03/10/2015 609-49750-425200
2324150 freight 3.00 03/10/2015 609-49750-433300
599.00Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 35 ACH Enabled: False
5095425 resale - liquor 8,904.69 03/10/2015 609-49750-425100
5095425 freight 137.64 03/10/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
5095426 resale - wine 2,023.20 03/10/2015 609-49750-425300
5095426 resale - n/a wine 159.23 03/10/2015 609-49750-425400
5095426 freight 69.12 03/10/2015 609-49750-433300
5095427 resale - beer 26.00 03/10/2015 609-49750-425200
5098023 resale - wine 1,607.98 03/10/2015 609-49750-425300
5098023 freight 21.11 03/10/2015 609-49750-433300
5098024 resale - wine 3,193.55 03/10/2015 609-49750-425300
5098024 freight 66.23 03/10/2015 609-49750-433300
5099184 resale - liquor 1,163.95 03/10/2015 609-49750-425100
5099184 freight 15.84 03/10/2015 609-49750-433300
5099185 resale - wine 2,254.10 03/10/2015 609-49750-425300
5099185 resale - n/a wine 41.35 03/10/2015 609-49750-425400
5099185 freight 64.80 03/10/2015 609-49750-433300
5100499 freight 44.76 03/10/2015 609-49750-433300
5100499 resale - liquor 5,425.90 03/10/2015 609-49750-425100
5100500 freight 36.00 03/10/2015 609-49750-433300
5100500 resale - wine 1,447.94 03/10/2015 609-49750-425300
5100501 resale - beer 52.00 03/10/2015 609-49750-425200
5103209 freight 15.84 03/10/2015 609-49750-433300
5103209 resale - liquor 870.44 03/10/2015 609-49750-425100
5103210 resale - mix 129.00 03/10/2015 609-49750-425400
5103210 resale - wine 807.40 03/10/2015 609-49750-425300
5103210 freight 31.68 03/10/2015 609-49750-433300
5103211 resale - beer 52.00 03/10/2015 609-49750-425200
515498 resale - wine credit -22.66 03/10/2015 609-49750-425300
515499 resale - wine credit -13.15 03/10/2015 609-49750-425300
28,625.94Check Total:
Vendor:1917 CYNTHIA R JONES Check Sequence: 36 ACH Enabled: False
02/20/2015 Contract Life Guard (2 hrs) 2/14/15 21.32 03/10/2015 226-45127-430130
21.32Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 37 ACH Enabled: False
MN190-00101 Jan General EDA Matters through 1/31/15 555.00 03/10/2015 213-46301-430400
MN190-00147 Jan BLK034 TIF District through 1/31/15 925.00 03/10/2015 213-46301-430400
1,480.00Check Total:
Vendor:3852 LASER MEMORIES Check Sequence: 38 ACH Enabled: False
898 Name Tags w/frame - JO & BS 18.00 03/10/2015 101-41110-443990
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
18.00Check Total:
Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 39 ACH Enabled: False
212976 9/1/14-15 Cities Stormwater Coalition Contributions 760.00 03/10/2015 101-43130-443300
760.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 40 ACH Enabled: True
190980 resale - non taxable 623.72 03/10/2015 609-49750-425400
190980 resale -misc taxable 731.80 03/10/2015 609-49750-425500
1,355.52Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 41 ACH Enabled: True
1158 Climbing Party Flyer 160.50 03/10/2015 226-45127-431990
160.50Check Total:
Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 42 ACH Enabled: True
272793 340 gallons unleaded @ $1.6174 695.10 03/10/2015 101-43120-421200
272799 678 gallons diesel @ $2.0465 1,690.69 03/10/2015 101-43120-421200
2,385.79Check Total:
Vendor:1726 MARCO Check Sequence: 43 ACH Enabled: False
INV2425630 Move copier from PW to Fire Dept - 1/4 48.75 03/10/2015 601-49440-422700
INV2425630 Move copier from PW to Fire Dept - 1/4 48.75 03/10/2015 602-49490-422700
INV2425630 Move copier from PW to Fire Dept - 1/2 97.50 03/10/2015 101-42200-431990
195.00Check Total:
Vendor:1308 MARCO INC Check Sequence: 44 ACH Enabled: True
272394651 MCC Portion 14.29% 2/10-3/10/15 Contract 703.55 03/10/2015 702-00000-441500
272394651 utx - FNM Portion 14.29% 2/10-3/10/15 Contract 703.55 03/10/2015 702-00000-441500
272394651 utx - Liquor Portion 7.14% 2/10-3/10/15 Contract 351.53 03/10/2015 702-00000-441500
272394651 2/10-3/10/15 Contract 3,164.76 03/10/2015 702-00000-441500
4,923.39Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 45 ACH Enabled: True
02/24/15 City Council Meeting Recording 2/23/15 81.70 03/10/2015 101-41110-431990
81.70Check Total:
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 46 ACH Enabled: True
400413005634 (115) Transactions - January 2015 103.50 03/10/2015 101-42100-431990
103.50Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 47 ACH Enabled: True
03032015 February 2015 911 Wright Co 803.67 03/10/2015 656-00000-208170
803.67Check Total:
Vendor:2094 MN STATE COMM & TECH COLLEGE Check Sequence: 48 ACH Enabled: False
02192015 Fire School-Oblinger;Gearey; Mack; Moores; Samuelson; Schienbein 720.00 03/10/2015 101-42200-433200
720.00Check Total:
Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 49 ACH Enabled: False
02/12/2015 Change Class on Title from CE to TE 24.50 03/10/2015 101-43120-443700
24.50Check Total:
Vendor:2716 DALLAS O'DELL Check Sequence: 50 ACH Enabled: False
02/21/2015 Clown at Winter Block Party 2/21/15 - 2 hrs 150.00 03/10/2015 226-45127-430130
150.00Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 51 ACH Enabled: True
50683 1.5 hours- Replace light heads by KFC; Perkins Control box; 132.00 03/10/2015 101-43160-431990
50684 1 hours- 400W Clear Lamp; lamp recycling 138.75 03/10/2015 101-43160-431990
50685 1.5 hours-(2) 600v fuse- 163.66 03/10/2015 101-43160-431990
50686 2.5 hours- (2) Fuse 241.54 03/10/2015 101-43160-431990
675.95Check Total:
Vendor:4040 TRACEY OTTO Check Sequence: 52 ACH Enabled: False
02/23/15 Taught Spin Class 2/18/15 18.40 03/10/2015 226-45127-430120
18.40Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 53 ACH Enabled: False
8487688 resale - wine credit -83.22 03/10/2015 609-49750-425300
8488585 resale - wine credit 1,483.95 03/10/2015 609-49750-425300
8488585 freight 20.00 03/10/2015 609-49750-433300
1,420.73Check Total:
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 54 ACH Enabled: False
2744287 resale - liquor 704.39 03/10/2015 609-49750-425100
2744287 freight 8.64 03/10/2015 609-49750-433300
2744288 freight 21.24 03/10/2015 609-49750-433300
2744288 resale - wine 734.80 03/10/2015 609-49750-425300
2746020 resale - liquor 3,845.70 03/10/2015 609-49750-425100
2746020 freight 54.71 03/10/2015 609-49750-433300
2746752 resale - liquor 9,612.05 03/10/2015 609-49750-425100
2746752 freight 142.56 03/10/2015 609-49750-433300
2747639 freight 17.28 03/10/2015 609-49750-433300
2747639 resale - liquor 1,410.15 03/10/2015 609-49750-425100
2747640 resale - wine 1,207.34 03/10/2015 609-49750-425300
2747640 resale - mix 53.00 03/10/2015 609-49750-425400
2747640 freight 32.16 03/10/2015 609-49750-433300
2749404 resale - wine 244.00 03/10/2015 609-49750-425300
2749404 freight 4.32 03/10/2015 609-49750-433300
18,092.34Check Total:
Vendor:1428 PINNACLE PUBLISHING LLC Check Sequence: 55 ACH Enabled: False
7632952954 MCO Annual Telephone Directory - Monti yellow pages 91.20 03/10/2015 226-45122-434990
91.20Check Total:
Vendor:1450 RAILROAD MANAGEMENT CO III LLC Check Sequence: 56 ACH Enabled: False
315904 License #302018 4/12/15-4/11/16 License Fees 160.78 03/10/2015 265-49200-431990
160.78Check Total:
Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 57 ACH Enabled: False
757211 Freight 7.99 03/10/2015 226-45122-433300
757211 Resale - cheese, chips, pretzels, pizzas 208.74 03/10/2015 226-45127-425410
760789 Freight 7.99 03/10/2015 226-45122-433300
760789 Party room supplies - pizzas 76.50 03/10/2015 226-45127-421460
760789 Resale concession - chips, pizzas, muffins, hot dogs, 329.79 03/10/2015 226-45127-425410
631.01Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 58 ACH Enabled: True
02/27/2015 Semi Monthly Contract Payment 1,593.75 03/10/2015 101-42700-431200
1,593.75Check Total:
Vendor:4058 RACHEL SCHULTZ Check Sequence: 59 ACH Enabled: False
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
03/03/15 Refund - unable to swim/dirty pool 14.50 03/10/2015 226-45122-347910
03/03/15 Refund - unable to swim/dirty pool 1.00 03/10/2015 226-00000-208100
15.50Check Total:
Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 60 ACH Enabled: False
W4706915 2/13/15 - Knights of Columbus R1624 112.00 03/10/2015 226-45122-431992
112.00Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 61 ACH Enabled: False
894127 Feb 2015 cleaning - Fire 100.00 03/10/2015 101-42200-431990
100.00Check Total:
Vendor:4050 PAUL SOLINGER Check Sequence: 62 ACH Enabled: False
02/17/15 Reissue FNM Refund Ck#112074 75.43 03/10/2015 656-00000-115025
75.43Check Total:
Vendor:4049 ELIZABETH SOLORZANO Check Sequence: 63 ACH Enabled: False
02/24/2015 Refund canceled rental agreement 291.93 03/10/2015 226-45122-347010
02/24/2015 Refund canceled rental agreement - sales tax 20.07 03/10/2015 226-00000-208100
312.00Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 64 ACH Enabled: False
1256583 resale - liquor 1,435.74 03/10/2015 609-49750-425100
1256583 freight 11.14 03/10/2015 609-49750-433300
1256584 freight 34.44 03/10/2015 609-49750-433300
1256584 resale - wine 2,083.90 03/10/2015 609-49750-425300
1258864 resale - liquor 1,606.18 03/10/2015 609-49750-425100
1258864 freight 23.86 03/10/2015 609-49750-433300
1258865 freight 5.40 03/10/2015 609-49750-433300
1258865 resale - condiments 200.70 03/10/2015 609-49750-425500
1258866 resale- wine 2,348.00 03/10/2015 609-49750-425300
1258866 freight 45.90 03/10/2015 609-49750-433300
7,795.26Check Total:
Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 65 ACH Enabled: True
249638 Bathroom supplies 32.87 03/10/2015 217-41990-421990
250023 Bathroom supplies 134.86 03/10/2015 217-41990-421100
250026 (10) 100/bx Gloves; facial tissue; mop detergent 154.11 03/10/2015 101-45201-421990
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
321.84Check Total:
Vendor:2564 SPORTS PRO LLC Check Sequence: 66 ACH Enabled: True
307 Labor for elliptical repairs 370.00 03/10/2015 226-45122-440800
307 Parts for elliptical repairs 878.39 03/10/2015 226-45122-440800
309 Labor - Qtrly Preventative Maint (13) treadmills (11) elliptical 545.00 03/10/2015 226-45127-431990
1,793.39Check Total:
Vendor:3829 STEVE'O'SEPTIC Check Sequence: 67 ACH Enabled: True
Feb 2015 (6) Porta Toilet Rentals/Winterization Feb 2015 388.50 03/10/2015 101-45201-431990
388.50Check Total:
Vendor:1516 TASC Check Sequence: 68 ACH Enabled: False
IN493513 4/1/2015-4/30/2015 Admin Fees 70.72 03/10/2015 101-49240-413500
70.72Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 69 ACH Enabled: True
00756354 resale - beer credit -228.05 03/10/2015 609-49750-425200
877474 resale - wine 75.30 03/10/2015 609-49750-425300
877475 resale - beer 7,176.60 03/10/2015 609-49750-425200
878743 resale - beer 236.50 03/10/2015 609-49750-425200
878744 resale - n/a beer 14.75 03/10/2015 609-49750-425400
878745 resale - beer 18,332.45 03/10/2015 609-49750-425200
25,607.55Check Total:
Vendor:3594 TRIMARK Check Sequence: 70 ACH Enabled: False
2367632 (168) stem glass w/ Hi-Way Liquor logo 420.15 03/10/2015 609-49754-421990
420.15Check Total:
Vendor:3625 ULTEIG ENGINEERS INC Check Sequence: 71 ACH Enabled: False
49805 ZTOWER - Services thru 1/31/15 2,141.50 03/10/2015 400-43300-430300
2,141.50Check Total:
Vendor:1538 UNIQUE PAVING MATERIALS CORP Check Sequence: 72 ACH Enabled: False
242272 5.10 tons - Cold Mix #2 Winter 637.50 03/10/2015 101-43120-422400
637.50Check Total:
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1544 US POSTAL SERVICE Check Sequence: 73 ACH Enabled: False
12/05/2014 PI 42 - UB Qtr 3 2014 Deliquent UB Mailing (1,011) pcs (1/2) 232.53 03/10/2015 601-49440-432200
12/05/2014 PI 42 - UB Qtr 3 2014 Deliquent UB Mailing (1,011) pcs (1/2) 232.53 03/10/2015 602-49490-432200
465.06Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 74 ACH Enabled: True
2176 April 2015 Gigabit Transport; Cross Connect 4,400.00 03/10/2015 656-49879-430930
4,400.00Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 75 ACH Enabled: True
1532692 resale - soda pop; tonic 308.50 03/10/2015 609-49750-425400
1532693 resale - soda pop; tonic credit -34.76 03/10/2015 609-49750-425400
273.74Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 76 ACH Enabled: True
0118380 freight 18.00 03/10/2015 609-49750-433300
0118380 resale - wine 112.00 03/10/2015 609-49750-425300
0118380 resale - liquor 1,184.96 03/10/2015 609-49750-425100
0118853 freight 20.00 03/10/2015 609-49750-433300
0118853 resale - mix 24.00 03/10/2015 609-49750-425400
0118853 resale -liquor 411.60 03/10/2015 609-49750-425100
0118853 resale - wine 336.00 03/10/2015 609-49750-425300
2,106.56Check Total:
Vendor:4008 SANDRA WELTON-WOOD Check Sequence: 77 ACH Enabled: False
02/18/2015 Program Fees for March & April 2015 490.00 03/10/2015 101-00000-220150
02/18/2015 March & April Program Supplies 48.71 03/10/2015 101-00000-220150
538.71Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 78 ACH Enabled: False
7022 Labor - Repaired 2 lights, 1 motor replacement hook up 195.88 03/10/2015 226-45122-440100
195.88Check Total:
Vendor:4052 MOLLY WILLIS Check Sequence: 79 ACH Enabled: False
02/27/2015 March & April 2015 Programs 70.00 03/10/2015 101-00000-220150
70.00Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 80 ACH Enabled: True
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
386007 freight 14.85 03/10/2015 609-49750-433300
386007 resale - wine 1,272.00 03/10/2015 609-49750-425300
1,286.85Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 81 ACH Enabled: False
701665 resale - wine credit -99.00 03/10/2015 609-49750-425300
701665 freight -1.44 03/10/2015 609-49750-433300
7018973 resale - wine 1,473.00 03/10/2015 609-49750-425300
7018973 freight 28.79 03/10/2015 609-49750-433300
7019872 freight 2.16 03/10/2015 609-49750-433300
7019872 resale - wine 261.48 03/10/2015 609-49750-425300
1,664.99Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 82 ACH Enabled: False
1080290723 resale - liquor 2,684.24 03/10/2015 609-49750-425100
1080290723 resale - wine 44.00 03/10/2015 609-49750-425300
1080290723 freight 43.19 03/10/2015 609-49750-433300
4080293341 resale - liquor 4,529.77 03/10/2015 609-49750-425100
4080293341 resale- wine 768.00 03/10/2015 609-49750-425300
4080293341 freight 72.89 03/10/2015 609-49750-433300
8,142.09Check Total:
Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 83 ACH Enabled: True
March March 2015 - Deputies contract 94,170.00 03/10/2015 101-42100-430500
94,170.00Check Total:
Vendor:2810 WRIGHT COUNTY HUMAN SERVICES Check Sequence: 84 ACH Enabled: False
02202015 (2) Hep B for T. Ingle; D. Jeorg 90.00 03/10/2015 101-42200-431990
90.00Check Total:
Vendor:1583 WRIGHT HENNEPIN COOP ELECTRIC ASSOCIATION Check Sequence: 85 ACH Enabled: True
10710177100 Useage 1/1 to 2/1/2015 Sunset Ponds/94th Lift Station 139.33 03/10/2015 602-49490-438100
10710177100 Useage 1/1 to 2/1/2015 Sunset Ponds/94th Lift Station -71.21 03/10/2015 602-49490-438100
10710177100 1675 CR 39 16.88 03/10/2015 101-00000-362990
10710177100 Jan 2015 - DMV 19.95 03/10/2015 217-41990-431900
10710177100 Jan 2015 - Parks 36.45 03/10/2015 101-45201-431900
10710177100 Jan 2015 - Fire 27.95 03/10/2015 101-42200-431990
10710177100 Jan 2015 - Water 19.95 03/10/2015 601-49440-431900
10710177100 Jan 2015 - MCC 27.95 03/10/2015 226-45122-431900
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
10710177100 Jan 2015 - Water 32.95 03/10/2015 601-49440-431900
10710177100 Jan 2015 - Water 29.95 03/10/2015 601-49440-431900
10710177100 Jan 2015 - Water 19.95 03/10/2015 601-49440-431900
10710177100 Jan 2015 - Parks 19.95 03/10/2015 101-45201-431900
10710177100 Jan 2015 -General Street Lighting 1,381.63 03/10/2015 101-43160-438100
1,701.68Check Total:
Total for Check Run:
Total of Number of Checks:
340,190.52
85
AP-Computer Check Proof List by Vendor (03/04/2015 - 10:42 AM)Page 14
The preceding list of bills payable was reviewed and approved for payment.
Date: 3/9/15 Approved by: ________________________________________
Mayor Brian Stumpf
CityCouncilAgenda:3/09/15
1
5B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Name Reason Department Last Day Class
Dennis Scanlon Voluntary Liquor Store 7/25/14 PT
Braydon Hanson Voluntary Guest Service 2/23/15 PT
Emily Sabel Voluntary Guest Service 2/26/15 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
New Hire and Terms City Council 2015: 3/3/2015
CityCouncilAgenda:03/09/2105
1
5C.ConsiderationofadoptingResolution#2015-012toacceptanin-kindcontribution
fromUMCoftreesforplantingonChelseaRoad (Parks/CS)
A.REFERENCEANDBACKGROUND:
UltraMachiningCompanyiscontributingacontributionof12treesvaluedat$393for
plantingonChelseaRoadneartheI-94interchange.UMCmadethisdonationin
memoryofTerriTomann,founderofthecompany,whowasanavidpromoterofArbor
Dayandtreeplanting.UMCwillparticipateinplantingofthetreesonArborDay,April
24th,2015,underthedirectionofParksSuperintendentTomPawelk.
AsacomplementtotheArborDaytreeplantings,aproclamationhonoringTerriTomann
willbebroughttoCouncilatoneofthenextcouncilmeetings.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethecontributionandauthorizeuseoffundsasspecified.
2.Motiontonotapprovethecontributionandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2015-012
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2015-012
RESOLUTIONAPPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITY DESCRIPTION VALUE
UltraMachiningCompany In-kind $393.00
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITY RECIPIENT PURPOSE
UltraMachiningCompany CityofMonticello 12treesforplantingon
ChelseaBlvd
ADOPTEDBY theCityCouncilofMonticellothis9th dayofMarch,2015.
CITYOFMONTICELLO
______________________________
BrianStumpf,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:03/09/15
1
5D.ConsiderationofadoptingResolution#2015-013toacceptacontributionfromthe
MonticelloLionsfortheMonticelloFireDepartment (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloLionsClubiscontributing$1,000fromtheirgamblingproceedstogo
towardicerescueequipmentfortheMonticelloFireDepartment.TheFireDepartment
willinvestinacoldwatersuitandothergear/equipmentthatcanbeusedforiceandcold
waterrescues.
Asrequiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncil
needstoadoptaresolutionspecifyingtheamountofthedonationanditsuse.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Staffaccountsforandreconcilesdonationscontributed
throughtheCity.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethecontributionandauthorizeuseoffundsasspecified.
2.Motiontonotapprovethecontributionandreturnthefundstothedonors.
C.STAFFRECOMMENDATION:
Staffrecommendationistoadopttheresolutionacceptingthecontributions.
D.SUPPORTINGDATA:
Resolution#2015-013
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2015-013
RESOLUTIONAPPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITY DESCRIPTION VALUE
MonticelloLionsClub
(charitablegamblingfunds)
Cash $1,000
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITY RECIPIENT PURPOSE
MonticelloLionsClub MonticelloFireDept Icerescueequipment
ADOPTEDBY theCityCouncilofMonticellothis9th dayofMarch,2015.
CITYOFMONTICELLO
______________________________
BrianStumpf,Mayor
ATTEST:
______________________________________
JeffO’Neill,CityAdministrator
CityCouncilAgenda:3/09/15
1
5E.Considerationofapprovinganapplicationfortemporaryon-saleliquorlicensefor
theMonticelloLionsClubfortheirBrewfesteventonAugust15,2015 (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloLionsClubisrequestingapprovalofanapplicationfora1-daytemporary
on-saleliquorlicenseonAugust15,2015fortheirannualBrewfestevent.TheLions
ClubwillbesettinguptheeventinWestBridgePark,locatedat107WestRiverStreet.
TheLionsClubhasprovidedacertificateofinsuranceforthiseventandwillbe
submittinganapplicationforaspecialeventpermitforuseofWestBridgeParkinthe
comingmonths.
CityCouncilisrequiredtoapprovetemporaryliquorapplicationspriortosendingthem
totheStateAlcoholandGamblingDivisionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:MinimalstafftimetosendapplicationtoStateAlcohol
andGamblingDivisionforapproval.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheapplicationforatemporaryliquorlicenseforthe
MonticelloLionsBrewfesteventonAugust15,2015atWestBridgePark,
contingentonapprovaloftheSpecialEventPermit.
2.Donotapprovetheapplicationforatemporaryliquorlicense.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1forapprovaloftheapplication.
D.SUPPORTINGDATA:
Applicationfortemporaryliquorlicense
Copyofcertificateofinsurance
CityCouncilAgenda:3/09/15
1
5F.Considerationofapprovinganapplicationforatemporaryon-saleliquorlicensefor
theMonticelloLionsClubfortheir40th AnniversaryeventonMay29,2015 (CS)
A.REFERENCEANDBACKGROUND:
TheMonticelloLionsClubisrequestingapprovalofanapplicationfora1-daytemporary
on-saleliquorlicenseonMay29,2015fora40th Anniversarydanceandcelebration.The
LionsClubwillbeholdingtheeventintheMonticelloCommunityCenterwestparking
lot.TheLionsClubisworkingwithcitystaffonaspecialeventpermitforuseofthe
communitycenterparkinglot,whichwillbesubmittedtoCouncilforapprovalatalater
date.
CityCouncilisrequiredtoapprovetemporaryliquorapplicationspriortosendingthem
totheStateAlcoholandGamblingDivisionforapproval.TheLionsClubwillbe
providingacertificateofinsuranceforthisevent.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:MinimalstafftimetosendapplicationtoStateAlcohol
andGamblingDivisionforapproval.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheapplicationforatemporaryliquorlicenseforthe
MonticelloLionsonMay29,2015attheMCCparkinglot,contingenton
receivingacertificateofliquorliabilityinsurancewiththeCitynamedasa
secondinsuredandapprovaloftheSpecialEventPermit.
2.Donotapprovetheapplicationforatemporaryliquorlicense.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1forapprovaloftheapplication.
D.SUPPORTINGDATA:
Applicationfortemporaryliquorlicense
CityCouncilAgenda:03/09/15
1
5G.Considerationofapprovinganapplicationforatemporarycharitablegambling
permitforaraffletobeconductedbyWrightCountyDucksUnlimited (CS)
A.REFERENCEANDBACKGROUND:
WrightCountyDucksUnlimitedhasappliedforatemporarycharitablegamblingpermit
foraraffletobeheldonMonday,May4,2015inconjunctionwiththeirannual
fundraiseratRiverCityExtreme.
ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe
Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents.
B.ALTERNATIVEACTIONS:
1.Approvetheapplicationforacharitablegamblingpermitforaraffletobe
conductedbyWrightCountyDucksUnlimitedatRiverCityExtremeonMay4,
2015.
2.Donotapprovetheapplicationforacharitablegamblingpermitatthistime.
C.STAFFRECOMMENDATION:
StaffsupportsAlternative#1.
D.SUPPORTINGDATA:
ApplicationforExemptGamblingPermit–WrightCountyDucksUnlimited
WrightCountyDucksUnlimited-FinancialReportfor2014Event
CityCouncilAgenda:03/09/15
1
5H.ConsiderationofappointingarepresentativetotheIndustrialandEconomic
DevelopmentCommitteefortheremainderofa3-yeartermtoexpire12/31/2015
(AS)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoappointarepresentativetotheIEDCtofilloneoftwovacancies
whichoccurredwhenmembersRichHarrisandDanOlsonresignedearlierintheyear.
TheIEDChasrecommendedappointmentofTimLaitinenafterinterviewbya
subcommitteeonFebruary25th,2015andaunanimousvoteofthefullIEDCcommittee
onMarch3rd,2015.
TheIEDChasrecommendedtheappointmenttofilloutoneofthetwoopenterms,which
bothexpireon12/31/2015.
TheIEDCdoeshaveacandidateapplicationforthesecondopenseat;aninterviewis
pendingforthatcandidate.
B.ALTERNATIVEACTIONS:
1.MotiontoappointTimLaitinentotheIndustrialandEconomicDevelopment
CommitteewithatermtoexpireDecember31,2015.
2.Motiontonotapprovetheappointmentsatthistime.
C.STAFFRECOMMENDATION:
CityStaffandtheEDArecommendAlternative#1.
D.SUPPORTINGDATA:
CopyofApplication,TimLaitinen
CityCouncilAgenda:03/09/15
1
5I.ConsiderationofapprovingrevisedagreementswithMonticelloAnimalControl
(Salzwedel)foranimalcontrolservicesandimpoundfacilitymanagement (CS)
A.REFERENCEANDBACKGROUND:
Councilisaskedtoapproverevisedagreementsforanimalcontrolservicesand
managementofthecity’simpoundfacility.Agreementsfortheseserviceswere
originallyapprovedonJuly1,1998,withPattySalzwedelservingasanimalcontrol
officer.Atthattime,theanimalshelterwaslocatedinagarageonthegroundsofthe
WasteWaterTreatmentFacilityand,onoccasion,anotherpersonassistedwiththe
animalsdependingonneed.Overthecourseofthelast17years,Pattyhasestablisheda
businessname,andresponsibilitieslistedintheagreementshavechanged.TheCitybuilt
theiranimalcontrolshelteronChelseaRoadandapprovedcontractswithoutsideentities
toacceptdogsthatneedtobeimpoundeduntiltheycanbedisposedofinsomemanner
(i.e.adoption).Alistofthecontractcitiesisincludedwithsupportingdata.The
revenuesfromfacilityboardingfeesandimpoundfineshelpsupportthecity’sanimal
controloperations.
Althoughthecurrentagreementslisttheoriginalcontractfigures,themonthlypayments
haveincreasedsomewhatoverthoseyearsfrom$2,394.99to$3,187.50.Pattyisthesole
serviceproviderforcityanimalcontrolandfacilitymanagementandisresponsiblefor
arrangingorhiringbackuppersonnelwhensheisnotavailableorastheneedarises.No
changeinpaymentsisbeingrequestedwiththeapprovaloftherevisedagreements.
However,thecurrentcontractamounthasbeenmovedtoanAppendixattachedtothe
agreements.
Revisionstotheagreementsareprobablylongoverdue.Thedeputyclerk,whoservesas
theanimalcontrolliaison,spenttimewithPattySalzwedelreviewingtheresponsibilities
listedintheagreementsanddiscussinganyconcernsthatshehas.Followingthat,the
agreementswererevisedbytheclerkandpassedontotheCityAttorneyandotherstaff
toreview.CitystaffispleasedtopresenttherevisedagreementstoCouncilfortheir
reviewandapproval.
A1.BudgetImpact:Animalcontrolservicesarebudgetedonanannualbasis,
currentlytotaling$49,022forexpensesand$30,450forrevenuesfor2015.
A2.StaffWorkloadImpact:NA
A3.LegalReview:CityAttorneyJoelJamnikreviewedtherevisedagreementsand
providedhisinput,whichwasincorporatedintothefinalproposeddocuments.
B.ALTERNATIVEACTIONS:
1.MotiontoapproverevisedagreementswithMonticelloAnimalControl
(Salzwedel)foranimalcontrolservicesandimpoundfacilitymanagement.
CityCouncilAgenda:03/09/15
2
2.Motiontonotapproverevisedagreementsatthistime.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
A.AgreementforAnimalControlServices(proposed)
B.AgreementforImpoundFacilityServices(proposed)
C.1998AnimalControlagreement
D.1998ImpoundFacilityagreement
E.Listofcontractcities(foruseofCityimpoundfacility)
CityofMonticelloAnimalControlAgreement–Page1
CITYOFMONTICELLO
AGREEMENTFORANIMALCONTROLSERVICES
Thisagreement,madethis______dayof________________,20____,byandbetween
theCityofMonticello,amunicipalcorporation(hereinafterreferredtoas"City"),andPatty
Salzwedel,anindividualdbaMonticelloAnimalControl(hereinafterreferredtoas"Monticello
AnimalControl"),setsouttermsandconditionsforthegeneralpurposeofprovidinganimal
controlservicestotheresidentsoftheCity.
WHEREAS,theCityhasdulyadoptedordinancesregulatinganimalcontrol,and
WHEREAS,enforcementofsaidordinancerequirespersonneltopatrolandrespondto
servicerequests,and
WHEREAS,theCitydesirestoprovidesuchenforcementthroughtheservicesofa
privatepartywhowillbeabletorespondasneededunderthegeneralguidelinesprovidedbythe
City.
NOW,THEREFORE,inandforconsiderationofthemutualcovenantsandconditions
hereinaftercontained,thepartiesheretomutuallyagreeasfollows:
1.TheCity,inandforconsiderationofthemonthlysumaslistedinAppendixA,
madepayableonthe15thand30thdayofeachmonth,herebycontractswith
MonticelloAnimalControlastheCity’sanimalcontrolofficerfortheperiodof
twelvemonthsfromthedateofexecutionofthisagreement.
2.MonticelloAnimalControlherebyagreestoperformthefollowingservicesasthe
City’sanimalcontrolofficer:
a.Providetimelyresponsetoanimalcallsfromandforcityresidents(lost
pets,complaints,reportsofanimalsrunningatlarge,etc.).Itisconsidered
timelytorespondtoallcallsduringregularhours,whicharescheduled
from8a.m.to5p.m.,MondaythroughFriday.
b.Providereasonableresponseforrequeststoreclaimorimpoundanimalsat
thecity’sfacilityduringtheregularhoursdescribedabove.Ifimpound
requestsaremadeoutsideofregularhours,responseshallbemadefor
emergenciesthatneedtobeaddressedimmediately;otherwiserequests
willbeaddressedthenextworkingday.Requestsforimpoundmentof
animalsmaycomefromcityresidents,cityofficersorstaff,theWright
CountySheriff’sDepartment,orcontractingagencies.
c.PromptlyrespondtoemergencycallsfromWrightCountySheriff’s
Department,contractingagencies,orcityresidentsduringregularhours.
ResponsetothesecallsoutsideofregularhoursandonSaturdaysand
Sundaysshallbelimitedtoemergencies,withinareasonabletime,and
determinedbasedonneedandavailability.
CityofMonticelloAnimalControlAgreement–Page2
d.Conductrandompatrolrunsandmonitorscareofkennelsandanimals
withinthecityjurisdiction.
e.Conductperiodicobservationofanimalsinimpoundforsickness,injury,
etc.Provideimpoundedanimalswithfreshwaterandfoodonadaily
basis.Maintainscleanenvironmentforimpoundedanimals.
f.Promptlynotifyananimalhealthprofessionalwhenananimalis
determinedtobedistressed.
g.Serveasregularattendantofimpoundfacilityduring"public”hours.
Currentpublichoursare10a.m.to2p.m.,MondaythroughFriday.Public
hoursshallbedeterminedbytheCityandmayberecommendedbythe
AnimalControlOfficer.
h.Exercisecaretoensurethehumanetreatmentofanimals.
i.Appropriatelyeuthanizeand/ordisposeofunclaimedand/orseverely
distressedandsufferinganimals.
j.Transportunclaimedadoptableanimalstoadoptionagencies,following
legalandhumanepractices.
k.MaysellcitydoglicensesandshallmakereportofsuchsalestoCity
FinanceDepartment.
l.Maintainaccurate,currentrecordsforeachanimal.Maintainorderly
recordsfilingsystemsforeasyretrievalofinformation.
m.MaketimelysubmittaloflogsandrecordstotheCityAdministratoror
staffliaison.
n.Maintainandsubmitsonamonthlybasisacompleterecordofanimals
adopted,claimed,surrendered,andeuthanized.
3.MonticelloAnimalControlherebyagreestobeavailabletoprovideserviceseven
daysperweek.IfMonticelloAnimalControlcannotrespondtocallsforany
periodoftime,MonticelloAnimalControlherebyagreestoprovideandpayfora
qualified,temporaryback-uppersonduringsuchperiod..
4.MonticelloAnimalControlherebyagreestoutilizeitsownvehicletoperformthe
aforementionedtasks,andfurther,toprovideproperinsurancecoverageto
indemnifyandholdharmlesstheCityfromanyclaimsorviolationsarisingfrom
theoperationofsaidvehicle(certificateofinsurancetobeprovidedtoCity).The
Cityagreestopaymileagetoandfromveterinaryclinicsandadoptionagencies
outsidetheCityofMonticellowhenapprovedbytheCityAdministratororstaff
liaison.Themileagereimbursementshallbeatthefederallyprescribedrate.
5.TheCityherebyagreestoprovideandmaintainappropriateinsurancecoverage
forallCityownedfacilitiesandforallclaimsarisingfromchargesofneglector
inhumanetreatmentofanimals,providedthatMonticelloAnimalControlas
AnimalControlOfficer,observesandexercisesallpropermeansoffulfillingthe
dutieshereinstated.
6.TheCityherebyagreestoberesponsibleforthefollowing:
CityofMonticelloAnimalControlAgreement–Page3
a.Assumesthecostofanimalfood,incidentalhealthsupplies,pound
maintenancesupplies,andoperatingequipment.
b.Sellsanimallicensesduringcitybusinesshours.TheCityretainsthe
revenuesandprovidestheAnimalControlOfficerwithacopyofeach
completedlicenseapplication.
c.Invoicescontractingagenciesforboardingandimpoundfeesrelatedto
animalsimpoundedbutnotclaimed.TheCityretainstherevenues.If
impoundedanimalsareclaimedbyanindividual,theyshallpayforthe
boardingandimpoundfeesatthetimetheanimalisclaimedandtherevenues
shallberemittedtotheCity.
d.Performsessentialmaintenancetasksthatliebeyondthescopeoftheduties
outlinedhereinorascanbereasonablyexpectedasroutinecustodial
maintenance.
7.Thisagreementshallrunfortheperiodfirststipulatedaboveandshall
automaticallyrenewitselfforalikeperiodunlessa30-daywrittennoticeisgiven
thatoneofthepartiesheretodesirestoengageindiscussionconcerningtheterms
andconditionsstatedherein.
8.Itisherebyagreedbybothpartiesthatthisagreementmaybeterminatedatany
timebyeitherparty,withorwithoutanyreasons,providedthatthepartywishing
toterminatethisagreementshallprovidewrittennoticetotheotherpartyatleast
sixty(60)dayspriortotheeffectivedateofthetermination.
Thepartiesheretohavecausedthisagreementtobeexecutedintheirbehalfby
themselvesand/ortheirproperofficersbytheirsignaturesshownbelow.
FORTHECITYOFMONTICELLO-JeffO’Neill,CityAdministrator
_____________________________________________________
Signature Date
FORMONTICELLOANIMALCONTROL-PattySalzwedel
______________________________________________________
Signature Date
CityofMonticelloAnimalControlAgreement–Page4
APPENDIX“A”
MonticelloAnimalControlshallbepaidatatotalannualcontractrateof$38,250,ofwhich32%
shallbepaidinconsiderationoftheAgreementforanimalcontrolservicesfortheCityof
Monticelloand68%shallbepaidinconsiderationoftheAgreementforanimalimpoundfacility
servicesfortheCityofMonticello.
Saidcontractamountshallberemittedtothecontractoronasemi-monthlybasisonthe15th and
30th ofeachmonth.
CurrentpaymentamountsshallbeasfollowsuntilsuchtimeastheMonticelloCityCouncil
approvesachangeinthepaymentamount:
15th ofmonth:$1,593.75 (32%=$510.00and68%=$1,083.75)
30th ofmonth:$1,593.75 (32%=$510.00and68%=$1,083.75)
CityofMonticelloImpoundFacilityAgreement–Page1
CITYOFMONTICELLO
AGREEMENTFORIMPOUNDFACILITYSERVICES
Thisagreement,madethis______dayof________________,20____,byandbetween
theCityofMonticello,amunicipalcorporation(hereinafterreferredtoas"City"),andPatty
Salzwedel,anindividualdbaMonticelloAnimalControl(hereinafterreferredtoas"Monticello
AnimalControl"),setsouttermsandconditionsforthegeneralpurposeofprovidingservices
relatedtotheCity’sanimalimpoundfacility.
WHEREAS,theCityhasdulyadoptedordinancesregulatinganimalcontrol,and
WHEREAS,enforcementofsaidordinancerequirespersonnelandfacilities,and
WHEREAS,theCityownsandoperatesananimalimpoundfacility,and
WHEREAS,theCitydesirestooperatesaidfacilitythroughtheservicesofa
privatepartyinsuchamannerastoassuresafe,sanitary,legal,andhumanetreatmentof
impoundedanimals.
NOW,THEREFORE,inandforconsiderationofthemutualcovenantsandconditions
hereinaftercontained,thepartiesheretomutuallyagreeasfollows:
1.TheCity,inandforconsiderationoftheannualsumaslistedinAppendixA,
madepayableonthe15thand30thdayofeachmonth,herebycontractswith
MonticelloAnimalControltoprovideanimalimpoundfacilityservicesforthe
periodoftwelvemonthsfromthedateofexecutionofthisagreement.
2.MonticelloAnimalControlherebyagreestoperformthefollowingservices:
AnimalImpoundment
a.Providetimelyresponseforrequeststoreclaimorimpoundanimalsatthe
city’sfacilityduringregularhours.Ifimpoundrequestsaremadeoutsideof
regularhours,responseshallbemadeforemergenciesthatneedtobe
addressedimmediately;otherwiserequestswillbeaddressedthenextworking
day.Requestsforimpoundmentofanimalsmaycomefromcityresidents,the
WrightCountySheriff’sDepartment,orcontractingagencies.
b.Handledispositionofanimalsinaccordancewithlegalandhumanepractices.
c.Manageanimalimpoundservicesaccordingtowrittenagreementsbetween
theCityandcontractingagencies.
d.Ensurecollectionoffinesandboardingandimpoundfeespriortoreleaseof
animalstotheowner.
e.TheCity’sAnimalControlOfficerisnotresponsibleforretrievinganimals
outsideofthecitylimitsunderthisagreement.Contractingagenciesmay
deliveranimalstothecity’sfacilityifawrittenimpoundagreementisinplace
withtheCityofMonticello.
CityofMonticelloImpoundFacilityAgreement–Page2
AnimalCare&Feeding
a.Dailydisposaloffoodandwaterfrompreviousday'sfeeding.
b.Dailywashinganddisinfectingoffoodandwaterdishes.
c.Providefreshfoodandwaterdaily.
d.Dailyremovalofanimalwasteandreplacementofcatlitter.
e.Dailywashing,rinsing,anddisinfectingofkennelsandlittertrays.
f.Routineobservationofanimalsforsicknessorinjury,andprompt
reportingtoproperauthority,asneeded.
g.Allowdogsintooutsidekennelareadaily,ifavailableandsafe.
Recordkeeping
a.Maintainaccurate,up-to-daterecordsofhoursandtasksperformedatthe
facility.
b.Maintainaccurate,currentrecordsofimpoundanimalsanddispositions;this
shouldbeinanorderlymannerforeasyretrievalofinformation.Maintain
accuratebitereportsforfiveyears.Maintainaccuratelostandfoundreportsof
animals.
c.Promptsubmittaloflogs,financialrecords,andfeescollectedtothe
CityFinanceDepartment.
Custodial/Other
a.Maintainasuitableinventoryoffood,litter,cleaningsupplies,operating
supplies,andsmalltoolsandequipmentforanimalservices.
a.Keepgeneralworkareaneatandclean.
b.Keepsupplies,tools,etc.,inproperstoragewhennotinuse.
c.PromptlyreporttoPublicWorksdepartmentandstaffliaisonofneeded
repairs,mechanicalproblemsorfailures,andothermaintenanceproblemsor
irregularitiesinfacilityorgeneraloperations.
3.MonticelloAnimalControlherebyagreestobeavailabletoprovideservices
sevendaysperweek.IfMonticelloAnimalControlcannotrespondtocallsfor
anyperiodoftime,MonticelloAnimalControlherebyagreestoprovideandpay
foraqualified,temporaryback-uppersonduringsuchperiod.Ifservicerequests
aremadeoutsideofregularhours,responseshallbemadeforemergenciesthat
needtobeaddressedimmediately;otherwiserequestswillbeaddressedthenext
workingday.
4.MonticelloAnimalControlherebyagreestoutilizeitsownvehicletoperformthe
aforementionedtasks,andfurther,toprovideproperinsurancecoverageto
indemnifyandholdharmlesstheCityfromanyclaimsorviolationsarisingfrom
theoperationofsaidvehicle(certificateofinsurancetobeprovidedtoCity).The
Cityagreestopaymileagetoandfromveterinaryclinicsandadoptionagencies
outsidethecityofMonticellowhenapprovedbytheCityAdministratororstaff
liaison.Themileagereimbursementshallbeatthefederallyprescribedrate.
5.TheCityherebyagreestoprovideandmaintainappropriateinsurancecoverage
forallCityownedfacilitiesandforallclaimsarisingfromchargesofneglector
CityofMonticelloImpoundFacilityAgreement–Page3
inhumanetreatmentofanimals,providedthatMonticelloAnimalControlas
animalcontrolofficer,observesandexercisesallpropermeansoffulfillingthe
dutieshereinstated.
6.TheCityherebyagreestoberesponsibleforthefollowing:
a.Assumesthecostofanimalfood,incidentalhealthsupplies,pound
maintenancesupplies,andoperatingequipment.
b.Invoicescontractingagenciesforboardingandimpoundfeesrelatedto
animalsimpoundedbutnotclaimed.TheCityretainstherevenues.If
impoundedanimalsareclaimedbyanindividual,theyshallpayforthe
boardingandimpoundfeesatthetimetheanimalisclaimedandtherevenues
shallberemittedtotheCity.
c.Performsessentialmaintenancetasksthatliebeyondthescopeoftheduties
outlinedhereinorascanbereasonablyexpectedasroutinecustodial
maintenance.
7.Thisagreementshallrunfortheperiodfirststipulatedaboveandshall
automaticallyrenewitselfforalikeperiodunlessa30-daywrittennoticeisgiven
thatoneofthepartiesheretodesirestoengageindiscussionconcerningtheterms
andconditionsstatedherein.
8.Itisherebyagreedbybothpartiesthatthisagreementmaybeterminatedatany
timebyeitherparty,withorwithoutanyreasons,providedthatthepartywishing
toterminatethisagreementshallprovidewrittennoticetotheotherpartyatleast
sixty(60)dayspriortotheeffectivedateofthetermination.
Thepartiesheretohavecausedthisagreementtobeexecutedintheirbehalfby
themselvesand/ortheirproperofficersbytheirsignaturesshownbelow.
FORTHECITYOFMONTICELLO-JeffO’Neill,CityAdministrator
_____________________________________________________
Signature Date
FORMONTICELLOANIMALCONTROL-PattySalzwedel
______________________________________________________
Signature Date
CityofMonticelloImpoundFacilityAgreement–Page4
APPENDIX“A”
MonticelloAnimalControlshallbepaidatatotalannualcontractrateof$38,250,ofwhich32%
shallbepaidinconsiderationoftheAgreementforanimalcontrolservicesfortheCityof
Monticelloand68%shallbepaidinconsiderationoftheAgreementforanimalimpoundfacility
servicesfortheCityofMonticello.
Saidcontractamountshallberemittedtothecontractoronasemi-monthlybasisonthe15th and
30th ofeachmonth.
CurrentpaymentamountsshallbeasfollowsuntilsuchtimeastheMonticelloCityCouncil
approvesachangeinthepaymentamount:
15th ofmonth:$1,593.75 (32%=$510.00and68%=$1,083.75)
30th ofmonth:$1,593.75 (32%=$510.00and68%=$1,083.75)
ANIMAL IMPOUND AGREEMENTS WITH OUTSIDE ENTITIES
(as of Jan 2014)
City of Albertville
PO Box 9
Albertville, MN 55301
City of Otsego (no signed contract in file)
13400 90th St NE
Otsego, MN 55330
City of Becker
PO Box 250
Becker MN 55308
Rockford Township
3039 Dague Ave
Buffalo, MN 55313
Becker Township
PO Box 248
Becker, MN 55308
City of Rogers
22350 S Diamond Lake Rd
Rogers, MN 55374
City of Big Lake
160 Lake Street
Big Lake, MN 55309
Silver Creek Township (no signed contract in
file)
3827 134th St NW
Monticello, MN 55362
Big Lake Township
PO Box 75
Big Lake, MN 55309
City of St Michael
11800 Town Center Dr NE, Suite #300
St Michael, MN 55376
Clear Lake Township
PO Box 305
Clear Lake, MN 55319
Signed contracts for the following but no record
of billings in AR files:
City of Clearwater
PO Box 171
Clearwater, MN 55320
City of Buffalo
City of Dayton (Police Dept)
12260 S Diamond Lake Rd
Dayton, MN 55327
City of Elk River
City of Hanover
PO Box 28
Hanover, MN 55376
Monticello Township (only with advance
approval of town officials)
CityCouncilAgenda:03/09/15
1
5J.Considerationofapprovinganapplicationforapawnbrokerlicensefor
IPawnLLC,dbaLetsPawn,forapawnshopoperationtobelocatedat118West
Broadway.Applicant:StacyandBradSchultz (CS)
A.REFERENCEANDBACKGROUND:
TheCityreceivedanapplicationforapawnbrokerlicensefromStacyandBradSchultz.
Stacycurrentlyhasaleaseforretailspaceat118WestBroadwayinMonticelloandis
interestedinstartingasmallpawnshopatthatsite.Councilisaskedtoapprovethe
applicationforapawnbrokerlicense.Theactuallicensewouldnotbeissueduntilthe
conditionsaremetandstaffissatisfiedthatcitycodeandstatelawswillbefollowedas
applicabletothepawnoperations.
Staffinitiallymetwiththeapplicantstoreviewtheirplansforapawnshopbusiness,and
anadditionalmeetingwasheldwithDaveAndersonandSteveSimsfromtheWright
CountySheriff’sDepartmentwithStacypresent.Wediscussedthestateandlocal
requirementsregardingpawnshopoperationsandreviewedplansforimplementationand
layoutoftheshop.Theshopat118WestBroadwaycurrentlyhasasecuritynetworkin
placeandtheapplicantswouldbeaddingavideomonitoringsystemtothat.Stacy
understandsthebasicrequirementsofhandlingpawntransactionsandwouldbe
purchasingpawnsoftwarethatiscompatiblewiththeAutomatedPawnSystem(APS),
whichtheSheriff’sDepartmentusestoverifyallpawntransactions.Stacyindicatedher
interestandwillingnessinworkingcloselywiththeSheriff’sDepartment,asneeded.
A1.BudgetImpact:Thecosttofiletheapplicationwas$50withanannualrenewal
feeof$25.A$5,000bondisrequiredbeforealicenseisissued.
A2.StaffWorkloadImpact:Therewouldbesomecontactinitiallyincluding
meetingwiththeapplicantduringtheprocessofimplementingthepawnbusiness.
Onceitisupandrunning,theCityreceivesareportonamonthlybasisfromthe
Sheriff’sOfficeforpawntransactionsand,inturn,billstheoperatorbasedonthe
numberofpawntickets.TheWrightCountySheriff’sDepartmentisresponsible
foroversightofthetransmissionsassociatedwiththepawnshopoperations.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheapplicationsubmittedbyStacyandBradSchultztoobtain
apawnbrokerlicenseforIPawnLLC,dbaLetsPawn,forapawnshopoperation
tobelocatedat118WestBroadway,contingentonthefollowingconditions:
a.SuccessfulcompletionofbackgroundchecksbytheCityandWrightCounty
Sheriff’sDepartment.
b.Submissionofa$5,000bondasrequiredbyourcitycode.
c.ValidationthatonsitepawnsoftwareiscompatiblewiththeAutomatedPawn
System(APS)utilizedbytheWrightCountySheriff’sDepartmenttoverify
pawntransmissions.
CityCouncilAgenda:03/09/15
2
d.Applicantcandemonstratethattheiroperationsplanmeetsstateregulations
andcitycodeforsecurity,recording,processing,andreportingoftransactions.
2.MotiontodenytheapplicationtoobtainapawnbrokerlicenseforIPawnLLC,
dbaLetsPawn,assubmittedbyapplicants,StacyandBradSchultz.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
Copyofpawnbrokerapplication–StacyandBradSchultz
CityCode,Title3,Chapter15–PawnShops
MNStateStatutes,Chapter325J–PawnBrokers
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 1
CHAPTER 15
PAWN SHOPS
SECTION:
3-15-1 Purpose
3-15-2 Definitions
3-15-3 License Required
3-15-4 Application Required
3-15-5 License Fees
3-15-6 Bond Required
3-15-7 Persons Ineligible for License
3-15-8 Records Required
3-15-9 Application Execution
3-15-10 Daily Reports to Police
3-15-11 Receipt Required
3-15-12 Redemption Period
3-15-13 Holding Period
3-15-14 Police Order to Hold Property
3-15-15 Inspection of Items
3-15-16 Label Required
3-15-17 Prohibited Acts
3-15-18 Denial, Suspension or Revocation
3-15-19 Business at Only One Place
3-15-20 Separability
3-15-1: PURPOSE. The city council finds that use of services provided by pawnbrokers
provides an opportunity for the commission of crimes and their concealment
because pawn businesses have the ability to receive and transfer property stolen by
others easily and quickly. The city council also finds that consumer protection
regulation is warranted in transactions involving pawnbrokers. The city council
further finds that the pawn industry has outgrown the city's current ability to
effectively or efficiently identify criminal activity related to pawn shops. The
purpose of this chapter is to prevent pawn businesses from being used as facilities
for the commission of crimes, and to assure that such businesses comply with basic
consumer protection standards, thereby protecting the public health, safety, and
general welfare of the citizens of the city.
To help local law enforcement better regulate current and future pawn businesses,
decrease and stabilize costs associated with the regulation of the pawn industry, and
increase identification of criminal activities in the pawn industry through the timely
collection and sharing of pawn transaction information, this chapter also
implements and establishes the required use of the Automated Pawn System (APS).
3-15-2: DEFINITIONS. When used in this article, the following words shall mean:
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 2
Pawnbroker. A person, partnership or corporation, who lends money on the
security of pledged goods (items that are “left in pawn”), and/or purchases goods
on the condition that they may be redeemed or repurchased by the seller for a fixed
price, within a fixed period of time. To the extent that a pawnbroker' s business
includes buying personal property previously used, rented or leased, or selling it on
consignment, the provisions of this chapter shall be applicable. (#542, 1/9/12)
Reportable transaction. Every transaction conducted by a pawnbroker in which
merchandise is received through a pawn, purchase, consignment or trade, or in
which a pawn is renewed, extended or redeemed, or for which a unique transaction
number or identifier is generated by their point-of-sale software, is reportable
except:
(1) The bulk purchase or consignment of new or used merchandise from a
merchant, manufacturer or wholesaler having an established permanent
place of business, and the retail sale of said merchandise, provided the
pawnbroker must maintain a record of such purchase or consignment which
describes each item, and must mark each item in a manner which relates it
to that transaction record.
(2) Retail and wholesale sales of merchandise originally received by pawn or
purchase, and for which all applicable hold and/or redemption periods have
expired.
Billable transaction. Every reportable transaction conducted by a pawnbroker
except renewals, redemptions or extensions of existing pawns on items previously
reported and continuously in the licensee's possession is a billable transaction.
3-15-3: LICENSE REQUIRED. No person shall engage in the business of pawnbroker
at any location without a pawnbroker license for that location. No pawnbroker
license may be transferred to a different location or a different person. Issuance of
a license under this chapter shall not relieve the licensee from obtaining any other
licenses required to conduct business at the same or any other location.
3-15-4: APPLICATION REQUIRED. An application form provided by the city clerk
must be completed by every applicant for a new license or for renewal of an
existing license. Every new applicant must provide all the following information:
(1) If the applicant is a sole proprietor:
a. The name, place and date of birth, street resident address, and phone
number of applicant.
b. Whether the applicant is a citizen of the United States or resident
alien.
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 3
c. Whether the applicant has ever used or has been known by a name
other than the applicant's name, and if so, the name or names used
and information concerning dates and places used.
d. The name of the business if it is to be conducted under a
designation, name, or style other than the name of the applicant and
a certified copy of the certificate as required by Minnesota Statutes,
Section 333.01.
e. The street address at which the applicant has lived during the
preceding five (5) years.
f. The type, name and location of every business or occupation in
which the applicant has been engaged during the preceding five (5)
years and the name(s) and address(es) of the applicant's employer(s)
and partner(s), if any, for the preceding five (5) years.
g. Whether the applicant has ever been convicted of a felony, crime, or
violation of any ordinance other than a traffic ordinance. If so, the
applicant must furnish information as to the time, place, and offense
of all such convictions.
h. If the applicant does not manage the business, the name of the
manager(s) or other person(s) in charge of the business and all
information concerning each of them required in a. through g. of
Subdivision (1) of this section.
(2) If the applicant is a partnership:
a. The name(s) and address(es) of all general and limited partners and
all information concerning each general partner required in
subdivision (1) of this section.
b. The name(s) of the managing partner(s) and the interest of each
partner in the licensed business.
c. A true copy of the partnership agreement shall be submitted with the
application. If the partnership is required to file a certificate as to a
trade name pursuant to Minnesota Statutes, Section 333.01, a
certified copy of such certificate must be attached to the application.
(3) If the applicant is a corporation or other organization:
a. The name of the corporation or business form, and if incorporated,
the State of Incorporation.
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 4
b. A true copy of the Certificate of Incorporation, Articles of
Incorporation or Association Agreement, and By-laws shall be
attached to the application. If the applicant is a foreign corporation,
a Certificate of Authority as required by Minnesota Statutes, Section
303.06, must be attached.
c. The name of the manager(s) or other person(s) in charge of the
business and all information concerning each manager, proprietor,
or agent required in a. through g. of Subdivision (1) of this section.
(4) For all applicants:
a. Whether the applicant holds a current pawnbroker, precious metal
dealer or secondhand goods dealer license from any other
governmental unit.
b. Whether the applicant has previously been denied, or had revoked
or suspended, a pawnbroker precious metal dealer, or secondhand
dealer license from any other governmental unit.
c. The location of the business premises.
d. Such other information as the city council or issuing authority may
require.
3-15-5: APPLICATION EXECUTION. All applications for a license under this chapter
must be signed and sworn to under oath or affirmation by the applicant. If the
application is that of a sole proprietor, it must be signed and sworn to by such
person; if that of a corporation, by an officer thereof; if that of a partnership, by one
of the general partners; and if that of an unincorporated association, by the manager
or managing officer thereof. Any falsification on a license application shall result in
the denial of a license.
3-15-6: PERSONS INELIGIBLE FOR A LICENSE. No license under this chapter will
be issued to an applicant who is a sole proprietor, a partnership if such applicant has
any general partner or managing partner, a corporation or other organization if such
applicant has any manager, proprietor or agent in charge of the business to be
licensed, if the applicant:
(1) Is a minor at the time that the application is filed;
(2) Has been convicted of any crime directly related to the occupation licensed
as prescribed by Minnesota Statutes, Section 364.03, Subd. 2, and has not
shown competent evidence of sufficient rehabilitation and present fitness to
perform the duties of a licensee under this chapter as prescribed by
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 5
Minnesota Statutes, Section 364.03, Subd. 3; or
(3) Is not of good moral character or repute.
3-15-7: LICENSE FEES.
(A) The annual license fees for licenses issued under this chapter shall be as
adopted by the City Council. (#357, 11/27/00)
(B) The billable transaction license fee shall reflect the cost of processing
transactions and other related regulatory expenses as determined by the city
council, and shall be reviewed and adjusted, periodically. Licensees shall be
notified in writing thirty (30) days before any adjustment is implemented.
(#542, 1/9/12)
(C) Billable transaction fees shall be billed monthly and are due and payable
within thirty (30) days. Failure to do so is a violation of this chapter.
3-15-8: BOND REQUIRED. Before a license will be issued, every applicant must submit
a five thousand dollar ($5,000.00) bond on the forms provided by the licensing
authority. All bonds must be conditioned that the principal will observe all laws in
relation to pawnbrokers, and will conduct business in conformity thereto, and that
the principal will account for and deliver to any person legally entitled any goods
which have come into the principal's hand through the principal's business as a
pawnbroker, or in lieu thereof, will pay the reasonable value in money to the
person. The bond shall contain a provision that no bond may be canceled except
upon thirty (30) days written notice to the city, which shall be served upon the
licensing authority.
3-15-9: RECORDS REQUIRED. At the time of any reportable transaction other than
renewals, extensions or redemptions, every licensee must immediately record in
English the following information by using ink or other indelible medium on forms
or in a computerized record approved by local law enforcement.
1. A complete and accurate description of each item including, but not limited
to, any trademark, identification number, serial number, model number,
brand name, or other identifying mark on such an item.
2. The purchase price, amount of money loaned upon, or pledged therefore.
3. The maturity date of the transaction and the amount due, including monthly
and annual interest rates and all pawn fees and charges.
4. Date, time and place the item of property was received by the licensee, and
the unique alpha and/or numeric transaction identifier that distinguishes it
from all other transactions in the licensee's records.
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 6
5. Full name, current residence address, current residence telephone number,
date of birth and accurate description of the person from whom the item of
property was received, including: sex, height, weight, race, color of eyes
and color of hair.
6. The identification number and state of issue from any of the following
forms of identification of the seller:
a. Current valid Minnesota driver's license.
b. Current valid Minnesota identification card.
c. Current valid photo identification card issued by another state or
province of Canada.
7. The signature of the person identified in the transaction.
8. Effective sixty (60) days from the date of notification by local law
enforcement of acceptable video standards the licensee must also take a
color photograph or color video recording of:
a. Each customer involved in a billable transaction.
b. Every item pawned or sold that does not have an unique serial or
identification number permanently engraved or affixed.
If a photograph is taken, it must be at least two (2) inches in length by two
(2) inches in width and must be maintained in such a manner that the
photograph can be readily matched and correlated with all other records of
the transaction to which they relate. Such photographs must be available
to the chief of police or the chief's designee, upon request. The major
portion of the photograph must include an identifiable front facial close-up
of the person who pawned or sold the item. Items photographed must be
accurately depicted. The licensee must inform the person that he or she is
being photographed by displaying a sign of sufficient size in a conspicuous
place in the premises. If a video photograph is taken, the video camera
must zoom in on the person pawning or selling the item so as to include an
identifiable close-up of that person's face. Items photographed by video
must be accurately depicted. Video photographs must be electronically
referenced by time and date so they can be readily matched and correlated
with all other records of the transaction to which they relate. The licensee
must inform the person orally that he or she is being videotaped and by
displaying a sign of sufficient size in a conspicuous place on the premises.
The licensee must keep the exposed videotape for three (3) months.
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 7
9. Digitized photographs. Effective sixty (60) days from the date of
notification by local law enforcement, licensees must fulfill the color
photograph requirements in subdivision (8) by submitting them as digital
images, in a format specified by the issuing authority, electronically
cross-referenced to the reportable transaction they are associated with.
Notwithstanding the digital images may be captured from required video
recordings, this provision does not alter or amend the requirements in
subdivision (8).
10. Renewals, extensions and redemptions. For renewals, extensions and
redemptions, the licensee shall provide the original transaction identifier,
the date of the current transaction and the type of transaction.
11. Inspection of records. The records must at all reasonable times be open to
inspection by local law enforcement or state regulatory agencies. Data
entries shall be retained for at least three (3) years from the date of
transaction. Entries of required digital images shall be retained a
minimum of ninety (90) days.
3-15-10: DAILY REPORTS TO POLICE.
(A) Effective no later than sixty (60) days after local law enforcement provides
licensees with computerized record standards, licensees must submit every
reportable transaction to local law enforcement daily in the following
manner:
Licensees must provide to local law enforcement all information required in
Section 3-15-9 RECORDS REQUIRED, Subdivision (1) through (6) and
other required information by transferring it from their computer to the
Automated Pawn System via modem. All required records must be
transmitted completely and accurately after the close of business each day
in accordance with standards and procedures established by the issuing
authority. The licensee must display a sign of sufficient size, in a
conspicuous place in the premises, which informs all patrons that all
transactions are reported to local law enforcement daily.
(B) Billable transactions fees. Licensees will be charged for each billable
transaction reported to local law enforcement.
1. If a licensee is unable to successfully transfer the required reports by
modem, the licensee must provide local law enforcement printed
copies of all reportable transactions along with the video tape(s) for
that date by 12:00 the next business day.
2. If the problem is determined to be in the licensee's system and is not
corrected by the close of the first business day following the failure,
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 8
the licensee must provide the required reports as detailed in
subdivision (B) (1), and must be charged a fifty dollar ($50.00)
reporting failure penalty, daily, until the error is corrected, or:
3. If the problem is determined to be outside the licensee's system, the
licensee must provide the required reports in subdivision (B) (1) and
resubmit all such transactions via modem when the error is
corrected.
4. If a licensee is unable to capture, digitize or transmit the
photographs required in Section 3-15-9 RECORDS REQUIRED,
Subdivision (9), the licensee must immediately take all required
photographs with a still camera, cross-reference the photographs to
the correct transaction, and make the pictures available to local law
enforcement upon request.
5. Regardless of the cause or origin of the technical problems that
prevented the licensee from uploading their reportable transactions,
upon correction of the problem, the licensee shall upload every
reportable transaction from every business day the problem had
existed.
6. Subdivision (B) (1) through (3) notwithstanding, local law
enforcement may, upon presentation of extenuating circumstances,
delay the implementation of the daily reporting penalty.
3-15-11: RECEIPT REQUIRED. Every licensee must provide a receipt to the party
identified in every reportable transaction and must maintain a duplicate of that
receipt for three (3) years. The receipt must include at least the following
information:
1. The name, address and telephone number of the licensed business.
2. The date and time the item was received by the licensee.
3. Whether the item was pawned or sold or the nature of the transaction.
4. An accurate description of each item received including, but not limited to,
any trademark, identification number, serial number, model number, brand
name or other identifying mark on such an item.
5. The signature or unique identifier of the licensee or employee that
conducted the transaction.
6. The amount advanced or paid.
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 9
7. The monthly and annual interest rates, including all pawn fees and charges.
8. The last regular day of business by which the item must be redeemed by the
pledger without risk that the item will be sold, and the amount necessary to
redeem the pawned item on that date.
9. The full name, current residence address, current residence telephone
number and date of birth of the pledger or seller.
10. The identification number and state of issue from any of the following
forms of identification of the seller:
a. Current valid Minnesota driver's license.
b. Current valid Minnesota identification card.
c. Current valid photo driver's license or identification card issued by
another state or province of Canada.
11. Description of the pledger or seller including sex, approximate height,
weight, race, color of eyes and color of hair.
12. The signature of the pledger or seller.
13. All printed statements as required by state statute 325J.04 subdivision 2, or
any other applicable statutes.
3-15-12: REDEMPTION PERIOD.
(A) Any person pledging, pawning or depositing an item for security must have
a minimum of sixty (60) days from the date of that transaction to redeem the
item before it may be forfeited and sold. During the holding period, items
may not be removed from the licensed location except as provided in
Section 3-15-19 BUSINESS AT ONLY ONE PLACE. Licensees are
prohibited from redeeming any item to anyone other than the person to
whom the receipt was issued or, to any person identified in a written and
notarized authorization to redeem the property identified in the receipt, or to
a person identified in writing by the pledger at the time of the initial
transaction and signed by the pledger, or with approval of the police license
inspector. Written authorization for release of property to persons other
than original pledger must be maintained along with original transaction
record in accordance with Section 3-15-9 RECORDS REQUIRED,
Subdivision (10).
(B) Pawnbroker must return goods, or provide compensation for lost or
damaged goods, upon payment of the full amount due, unless:
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 10
1. The 60-day redemption period has expired, or
2. The goods have been taken into custody by a court or by a law
enforcement officer or agency.
(#542, 1/9/12)
3-15-13: HOLDING PERIOD ON TRADE ITEMS. Any item purchased or accepted in
trade by a licensee, but not involved in a pawn transaction, must not be sold or
otherwise transferred for thirty-one (31) days from the date of the transaction. An
individual may redeem an item at any time during the holding period.
(#542, 1/9/12)
3-15-14: COURT OR POLICE ORDER TO HOLD/CONFISCATE PROPERTY.
Whenever a law enforcement official from any agency notifies a licensee not to sell
an item, the item must not be sold or removed from the premises. This initial or
investigative hold shall be confirmed in writing within seventy-two hours and
remains in effect for fifteen (15) days from the date of initial notification. Local
law enforcement may, in writing, extend an investigative hold or independently
order an item held for up to ninety (90) days, or order the confiscation of an item
identified as stole or evidence in a criminal case.
(#542, 1/9/12)
3-15-15: INSPECTION OF ITEMS. At all times during the terms of the license, the
licensee must allow law enforcement officials to enter the premises where the
licensed business is located, including all off-site storage facilities as authorized in
Section 3-15-19 BUSINESS AT ONLY ONE PLACE, during normal business
hours, except in an emergency for the purpose of inspecting such premises and
inspecting the items, ware and merchandise and records therein to verify
compliance with this chapter and other applicable laws.
3-15-16: LABEL REQUIRED. Licensee must attach a label to every item at the time it is
pawned, purchased or received in inventory from any reportable transaction.
Permanently recorded on this label must be the number or name that identifies the
transaction in the shop's records, the transaction date, the name of the item and the
description or the model and serial number of the item as reported to local law
enforcement whichever is applicable and the date the item is out of pawn or can be
sold, if applicable. Labels shall not be re-used.
3-15-17: PROHIBITED ACTS.
(A) No person under the age of eighteen (18) years may pawn or sell or attempt
to pawn or sell goods with any licensee, nor may any licensee receive any
goods from a person under the age of eighteen (18) years.
(B) No licensee may receive any goods from a person of unsound mind or an
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 11
intoxicated person.
(C) No licensee may receive any goods, unless the seller presents identification
in the form of a valid driver's license, a valid State of Minnesota
identification card, or current valid photo driver's license or identification
card issued by the state of residency of the person from whom the item was
received.
(D) No licensee may receive any item of property that possesses an altered or
obliterated serial number or operation identification number or any item of
property that has had its serial number removed.
(E) No person may pawn, pledge, sell, consign, leave, or deposit any article of
property not their own; nor shall any person pawn, pledge, sell, consign,
leave, or deposit the property of another, whether with permission or
without; nor shall any person pawn, pledge, sell, consign, leave, or deposit
any article of property in which another person has a security interest; with
any licensee.
(F) No person seeking to pawn, pledge, sell, consign, leave, or deposit any
article of property with any licensee shall give a false or fictitious name, nor
give a false date of birth; nor give a false or out of date address of residence
or telephone number; nor present a false or altered identification, or the
identification of another; to any licensee.
3-15-18: DENIAL, SUSPENSION OR REVOCATION. Any license under this chapter
may be denied, suspended or revoked for one or more of the following reasons:
1. The proposed use does not comply with any applicable zoning code.
2. The proposed use does not comply with any health, building, building
maintenance or other provisions of this Code of Ordinances or state law.
3. The applicant or licensee has failed to comply with one or more provisions
of this chapter.
4. The applicant is not a citizen of the United States or a resident alien, or upon
whom it is impractical or impossible to conduct a background or financial
investigation due to the unavailability of information.
5. Fraud, misrepresentation or bribery in securing or renewing a license.
6. Fraud, misrepresentation or false statements made in the application and
investigation for, or in the course of, the applicant's business.
7. Violation within the preceding five (5) years, of any law relating to theft,
MONTICELLO CITY ORDINANCE TITLE III / Chapter 15 / Page 12
damage or trespass to property, sale of a controlled substance, or operation
of a business.
8. The owner of the premises licensed or to be licensed would not qualify for a
license under the terms of this chapter.
3-15-19: BUSINESS AT ONLY ONE PLACE. A license under this chapter authorizes
the licensee to carry on its business only at the permanent place of business
designated in the license. However, upon written request, the police inspector
may approve an off-site locked and secured storage facility. The licensee shall
permit inspection of the facility in accordance with Section 3-15-15 INSPECTION
OF ITEMS. All provisions of this chapter regarding record keeping and reporting
apply to the facility and its contents. Property shall be stored in compliance with
all provisions of the city code. The licensee must either own the building in which
the business is conducted, and any approved off-site storage facility, or have a lease
on the business premise that extends for more than six (6) months.
3-15-20: SEPARABILITY. Should any section, subsection, clause or other provision of
this chapter be declared by a court of competent jurisdiction to be invalid, such
decision shall not affect the validity of the ordinance as a whole or any part other
than the part so declared invalid.
(#356, 10/10/00)
(#542, 1/9/12)
CityCouncilAgenda:3/09/15
1
5K.Considerationofacceptingquotesandawardingacontractforsupplemental
mowing/landscapemaintenanceandcitynuisanceandblightorders (TP/RH)
A.BACKGROUNDINFORMATION:
HellmanOutdoorServiceshasbeenprovidingqualitysupplementalmowingservicesfor
theCityofMonticellosince2010.ThemowingcontractwithHellmanalsoincluded
nuisancemowingandmaintenancewithcostschargedbacktothepropertyownersas
specifiedbycitycode.ThecontractwithHellmanOutdoorServicesoriginatedin
February2010,andwasforaperiodofthreeyearswithaone-yearextension.The
contractisnowexpiredwhichresultedintheCityrequestingquotesforsupplemental
mowingandlandscapemaintenance.Therequestsforquoteswerebasedon
specificationsthatidentifiedthecompletescopeofworkforthesupplementalmowing
contract.
Priortorequestingquotesformowingservices,citystaffreviewedallcurrentcontracted
mowingareasandidentifiedareaswhichwillnowbemaintainedbycitystaffincluding
Hi-WayLiquor,MonticelloLibrary,FireHall,PrairieCenter,andMonticelloDMV/Help
Center.Withthenewproposedcontract,theCityisrequestingthecontractortomaintain
bothRiversideandHillsideCemeteries.Staffadvertisedlocallyformowingservicesand
receivedatotaloffourquotes.Allpartiesthatsubmittedquotesunderstoodthe
magnitudeoftheworktobecompletedatalllocations.Ofthefourquotesreceived,staff
narroweditdowntoHellmanOutdoorServicesandCarefreeLawnService,basedupon
competitivepricing.Uponreviewofthequotes,staffrecognizedacostsavingsfrom
CarefreeLawnServicewiththelargestcostsavingsatHillsideCemeteryforpertime
mowingandfallcleanup.Thecontractforsupplementalmowingservicesisproposed
foradurationofthreeyearswithaone-yearextension.
A1.BudgetImpact:StaffisrecommendingacceptingthequotefromCarefreeLawn
Serviceandapprovingathreeyearcontractwithaone-yearextension.Thecost
ofthecontractwithCarefreeLawnServicewillbeapproximately$9,800
annually.Theproposedcontractwillincludebaseserviceswithonespring
cleanup,tenmowings,andonefallcleanupatbothcemeterieswith
nuisance/blightmowingsbilledonaper-timebasisat$50perlot.
A2.StaffWorkloadImpact:BoththeParksDepartmentandBuildingDepartment
willoverseecontractedareastoensureworkiscompletedateachsite.
B.ALTERNATIVEACTIONS:
1.Motiontoacceptthesupplementalmowingquotesandawardathreeyearcontract
withaone-yearextensiontoCarefreeLawnServicebasedupontheirlowquote
projectedatanannualcostof$9,800.
CityCouncilAgenda:3/09/15
2
2.Motiontoacceptthesupplementalmowingquotesandcontinueserviceswith
HellmanOutdoorServicesunderathree-yearcontractwithone-yearextensionat
aprojectedannualcostof$11,350.
3.Motiontodenysupplementalmowingquotesandprovidedirectiontostaff.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1acceptingthesupplementalmowingquotesand
awardingacontracttoCarefreeLawnServiceforthreeyearswithaone-yearextension.
Thisisacostsavingsof$1,550peryearor$4,650forathree-yearcontractcomparedto
thequotefromthecurrentprovider,HellmanOutdoorServices.
D.SUPPORTINGDATA:
A.DraftcopyofproposedcontractwithCarefreeMowingforsupplementalmowing
services
B.QuoteTabulation&CostComparison
C.SpecificationsforMowingandLandscapeMaintenance
F:\ADMIN\WORDPROC\PARKS DEPT\AGREEMENTS\CAREFREE LAWN SERVICE AGREEMENT - 2015-2018 - 1YR EXT OPTION.DOCX - PAGE 1 OF 2 -
CONTRACT FOR MOWING & LANDSCAPE MAINTENANCE
THIS AGREEMENT, made and entered into as of this 8TH day of MARCH , 2015,
by and between the City of Monticello, Minnesota, a municipal corporation under the laws of the state of
Minnesota, hereinafter called the "Owner," and Carefree Lawn Service, P.O. Box 1038, Monticello,
Minnesota 55362, hereinafter called the "Contractor," WITNESSETH:
That in consideration of their mutual covenants and agreements as hereinafter set forth, the owner
for itself and the contractor for itself, its successors and assigns, covenants and agrees as follows, to wit:
1. The contractor agrees to furnish all the necessary materials, labor, use of tools, equipment,
and every other thing necessary to perform the work designated and referred to in this contract, including
all contractor's superintendence and to furnish everything necessary for the completion of the
improvement which is the subject of this agreement (except such things as the owner has specifically
agreed to provide according to the contract documents), and agrees to perform and complete the work
shown in the plans and drawings entitled Specifications for Mowing and Landscape Maintenance,
prepared by the City of Monticello, Minnesota, and dated February 1, 2015, and to conform in all respects
with the provisions and requirements of the specifications.
2. The contractor agrees that performance shall be in accordance with the terms,
requirements, and conditions of this instrument, and laws of the state of Minnesota, and the following
documents:
Quote Form by the contractor presented to the Council of the owner on March 8, 2015, and
accepted by the owner on March 8, 2015.
DRAFT
F:\ADMIN\WORDPROC\PARKS DEPT\AGREEMENTS\CAREFREE LAWN SERVICE AGREEMENT - 2015-2018 - 1YR EXT OPTION.DOCX - PAGE 2 OF 2 -
Each and all of the aforementioned contract documents including the Specifications for Mowing
and Landscape Maintenance are hereby incorporated into this agreement by specific reference, and the
terms and provisions thereof are and constitute a part of this agreement as though attached hereto or fully
set forth herein.
3. The owner agrees to pay the contractor for the performance of this agreement, and the
contractor agrees to accept in full compensation therefore the sums set forth within the aforementioned
quote of the contractor for each unit and each type of unit of work to be performed. It is understood and
agreed that the said quote is for mowing and landscape maintenance on a unit price basis in accordance
with said quote. It is further understood that this contract is not to be considered all inclusive. The City
reserves the right to supplement mowing, trimming, or litter pickup operations with its own forces at any
time. Unless canceled according to the specifications, this contract will remain in effect for a period of
three (3) years, until December 31, 2018. The contract may be extended for a period of one (1) additional
year upon agreement of this option by both parties no later than thirty (30) days prior to the end of the
current contract period, December 31, 2018.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals as of the day
and year first above written.
CAREFREE LAWN SERVICE CITY OF MONTICELLO
P.O. Box 1038 505 Walnut Street, Suite #1
Monticello, MN 55362 Monticello, MN 55362
By__________________________________ By_________________________________
James King, Owner Jeff O’Neill, City Administrator
Date: _______________________________ Date: _______________________________
By_________________________________
Brian Stumpf, Mayor
Date: ______________________________
DRAFT
CONTRACTOR PHONE RIVERSIDE CEMETERY HILLSIDE CEMETERY BLIGHT
HELLMAN OUTDOOR SERVICES $600 - Per mowing $210 - Per mowing $70 per lot or $35 per hour
P.O. BOX 794 $200- Litter & Debris $100 - Litter & Debris
MONTICELLO, MN 55362 $200 - Spring Clean Up $100 - Spring Clean Up
$2550 - Fall Clean Up $400 - Fall Clean Up
CAREFREE LAWN $550 - Per mowing $110 - Per mowing $50 per lot
P.O. BOX 1038 $100 - Litter & Debris $50 - Litter & Debris
MONTICELLO, MN 55362 $250 - Spring Clean Up $100 - Spring
$2600 - Fall Clean Up $250 - Fall Clean Up
AQUA LAWN $975 - Per mowing $200 - Per mowing $150 per lot
$300 - Litter & Debris $100 - Litter & Debris
$950 - Spring Clean Up $400 - Spring Clean Up
$3500 - Fall Clean Up $900 - Fall Clean Up
NORTHSTAR OUTDOORS $1200 - Per mowing $375 - Per mowing $75 per lot
$225 - Litter & Debris $150 - Litter & Debris
$3400 - Spring Clean Up $650 - Spring Clean Up
$4675 - Fall Clean Up $1050 - Fall Clean Up
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT TABULATION OF THE QUOTES AS RECEIVED ON FEBRUARY 27, 2015
TOM PAWELK, PARK SUPERINTENDENT
QUOTE TABULATION
CITY OF MONTICELLO
QUOTES OPENED: 02/27/15 - 8:00am
FOR THE CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA
MAINTENANCE
MOWING AND LANDSCAPE
C:\Users\beth.green\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JT8BI0U4\MOWING AND LANDSCAPE MAINTENANCE - 022715 (2).xlsx: 3/3/2015 - PAGE 1 -
HELLMAN OUTDOOR CAREFREE LAWN SERVICE
Per Mowing $600 $550 -$50 Carefree Lawn Service
Litter & Debris $200 $100 -$100 Carefree Lawn Service
Spring Clean Up $200 $250 -$50 Hellman Outdoor
Fall Clean Up $2,550 $2,600 -$50 Hellman Outdoor
HELLMAN OUTDOOR CAREFREE LAWN SERVICE
Per Mowing $210 $110 -$100 Carefree Lawn Service
Litter & Debris $100 $50 -$50 Carefree Lawn Service
Spring Clean Up $100 $100 Same
Fall Clean Up $400 $250 -$150 Carefree Lawn Service
HELLMAN OUTDOOR CAREFREE LAWN SERVICE
Mowing per Lot $70 per lot or
$35 per hour $50 per lot -$20 per lot - Carefree Lawn Service
HELLMAN OUTDOOR CAREFREE LAWN SERVICE
Per Mowing $600* 10 =$550* 10 =**
Full Year $6,000 $5,500
Spring Clean Up $200 $250
Fall Clean Up $2,550 $2,600
PROJECTED TOTAL COST $8,750 $8,350
** Using the numbers (amount of times mowed) from 2014 to project the cost for 2015.
HELLMAN OUTDOOR CAREFREE LAWN SERVICE
Per Mowing $210* 10 =$110* 10 =**
Full Year $2,100 $1,100
Spring Clean Up $100 $100
Fall Clean Up $400 $250
PROJECTED TOTAL COST $2,600 $1,450
** Using the numbers (amount of times mowed) from 2014 to project the cost for 2015.
RIVERSIDE CEMETERY HILLSIDE CEMETERY TOTAL "PROJECTED" MOWING COST FOR BOTH
CEMETERIES - 2015
HELLMAN OUTDOORS $8,750 $2,600 $11,350
CAREFREE LAWN SERVICE $8,350 $1,450 $9,800
HILLSIDE CEMETERY
RIVERSIDE CEMETERY
HILLSIDE CEMETERY
BLIGHT
COST COMPARISON
Quote Tabulations - Mowing & Landscape Maintenance
2015
RIVERSIDE CEMETERY
PROJECTED AMOUNTS FOR 2015
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 1
Prepared By:
City of Monticello
Office of Public Works
Tom Pawelk
Park Superintendent
909 Golf Course Road
Monticello, MN 55362
Phone: 763-295-3170
Fax: 763-271-3272
Website: www.ci.monticello.mn.us
CITY OF MONTICELLO
SPECIFICATIONS
FOR
MOWING AND LANDSCAPE
MAINTENANCE
FOR THE
CITY OF MONTICELLO
WRIGHT COUNTY
MINNESOTA
FEBRUARY 1, 2015
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 2
REQUEST FOR QUOTES
FOR MOWING AND LANDSCAPE MAINTENANCE
FOR THE CITY OF MONTICELLO, MINNESOTA
The City of Monticello will receive quotes at the City of Monticello, Office of Public
Works, 909 Golf Course Road, Monticello until 8 a.m., Friday, February 27, 2015. All
quotes will be publicly opened and read aloud.
All quotes shall be inked or typewritten on forms to be supplied by the City.
Copies of the specifications may be obtained from the Office of Public Works, 909 Golf
Course Road, Monticello, Minnesota 55362.
Quotes will be considered by the City of Monticello on Monday evening, March 9, 2015.
The City reserves the right to reject any or all quotes or to waive any informality in the
quote.
BY ORDER OF THE CITY OF MONTICELLO
Jeff O’Neill
City Administrator
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 3
QUOTE FORM
FOR
MOWING AND LANDSCAPE MAINTENANCE
CITY OF MONTICELLO, MINNESOTA
TO THE CITY OF MONTICELLO
MONTICELLO, MINNESOTA:
1. The following quote is made for mowing and landscape maintenance.
2. The undersigned certifies that the project specifications have been carefully
examined and that the work sites have been personally inspected. The
undersigned declares that the amount and nature of the work to be done is
understood, and at no time will misunderstanding of the specifications be
pleaded. On the basis of the specifications, the undersigned proposes to furnish
all necessary apparatus and labor to do all the work and furnish all the materials
in the manner specified to maintain the sites within the time hereinafter specified,
and to accept as full compensation therefore the sums stated below.
3. Base Quote
I. Site A: Riverside Cemetery:
1. Mowing, weeding, and trimming of weeds and grass to include litter
and debris pickup and disposal for a per-time lump sum cost of
$___________________________________________________.
2. Litter and debris pickup and disposal separate from mowing operations
for a per-time lump sum cost of $______________________________
________________________________________________________.
2. Spring (last Week in April) complete cleanup of site to include disposal
of all materials for a per-time lump sum cost of $__________________
________________________________________________________.
Note Easter arrangements will be allowed one week before and one
week after Easter.
3. Fall complete cleanup (last week in October) of site to include disposal
of all materials for a per-time lump sum cost of $__________________
________________________________________________________.
QUOTES DUE:
Friday – 8 A.M.
Febuaury 27, 2015
PUBLIC WORKS
OFFICE
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 4
II. Site B: Hillside Cemetery
1. Mowing, weeding, and trimming of weeds and grass to include litter
and debris pickup and disposal for a per-time lump sum cost of
$___________________________________________________.
2. Litter and debris pickup and disposal separate from mowing
operations for a per-time lump sum cost of $__________________
____________________________________________________.
3. Spring complete cleanup of site to include disposal of all materials
for a per-time lump sum cost of $__________________________
____________________________________________________.
4. Fall complete cleanup of site to include disposal of all materials for
a per-time lump sum cost of $____________________________.
III. Site C: Blight Mowing Service cost per city lot
1. Mowing and trimming residential city lot in excess of 8’’ of weeds
and grass for a per-time lump sum cost of
$___________________________________________________.
IV. Additional Services by the Hour
List on the enclosed sheet a description of equipment and cost per hour at
site, including fuel and operator, and enclose the additional service sheet
with the bid.
4. The Owner reserves the right to award to the lowest responsible contractor as
determined to be in the best interest of the City.
5. The undersigned further proposes to execute the contract agreement and to
furnish satisfactory certificates of insurance within five (5) days after notice of the
award of contract has been received. The undersigned further proposes to begin
work as specified, to complete the work on or before dates specified.
6. In submitting this quote, it is understood that the right is reserved by the Owner to
reject any or all quotes and to waive informalities.
7. This quote may not be withdrawn after the opening of the quotes and shall be
subject to acceptance by the Owner for a period of thirty (30) calendar days from
the opening thereof.
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 5
8. If a corporation, what is the state of incorporation:
_______________________________________________________________
9. If a partnership, state full names of all co-partners:
_______________________________________________________________
OFFICIAL ADDRESS: FIRM NAME:
______________________________ ________________________________
______________________________ ________________________________
______________________________ By ____ _
Title
Date ____________________________
F:\ADMIN\WORDPROC\CEMETERY\MOWING SERVICES - SPECIFICATIONS - 2015.DOCX Page 6
CITY OF MONTICELLO
MOWING AND LANDSCAPE MAINTENANCE SERVICE
BASE QUOTE - ADDITIONAL SERVICE
(To be attached to the quote)
VII. Additional Services by the Hour.
HOURLY RATE AT
SITE INCLUDING
EQUIPMENT DESCRIPTION OPERATOR & FUEL
A. Tractor Mowers:
1. ______________________________________ __________________
2. ______________________________________ __________________
3. ______________________________________ __________________
B. Self-Propelled Mowers:
4. ______________________________________ __________________
5. ______________________________________ __________________
6. ______________________________________ __________________
C. Push Mowers:
7. ______________________________________ __________________
8. ______________________________________ __________________
9. ______________________________________ __________________
D. Brush Hog Mowers:
10.______________________________________ __________________
11.______________________________________ __________________
E. Trimmers:
12.______________________________________ __________________
13.______________________________________ __________________
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SECTION I
SPECIAL PROVISIONS
INDEX
1.01 Descriptions
1.02 Designation of Parties
1.03 Insurance
1.04 Compliance with Laws and Regulations
1.05 Responsibility for Condition of Sites
1.06 Examination of Site of Work
1.07 Safety
1.08 Clean Up
1.09 Protection
1.10 Evaluation of Quotes
1.11 Approval and Final Acceptance
1.12 Method of Payment
1.13 Term of Contract
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SECTION I
SPECIAL PROVISION
1.01 DESCRIPTIONS
a) These specifications cover mowing an d landscape maintenance for three main
sites; Riverside Cemetery, Hillside Cemetery, and Blight Ordinance control and
additional areas as needed.
1.02 DESIGNATION OF PARTIES
a) The word "Owner" and/or "City" as used in these specifications refers to the City
of Monticello, Minnesota.
b) Where the term "Contractor" appears, it refers to the prime contractor having
direct contact with the owner.
c) The word "Subcontractor" refers to any individual, firm, or corporation who has,
with the approval of the owner, contracted with the contractor to execute and
perform in his stead all or any part of the contract of which these specifications
are a part.
1.03 INSURANCE
a) No contractor or subcontractor shall commence work under this contract until he
has obtained at his own cost and expense all insurance required by this article,
such insurance to be approved by the owner and maintained by the contractor
until final completion of the work.
b) Workers’ Compensation Insurance - The contractor shall take out and maintain
for the duration of this contract statutory workman's compensation insurance and
employee's liability insurance as shall be required under the laws of the state of
Minnesota.
c) Liability Insurance - The contractor shall take out and maintain during the life of
this contract such public liability and property damage insu rance as shall insure
against all claims for bodily injury, including accidental death, as well as from all
claims for property damage arising from operations under this contract. The
minimum limits which are required are: $2,000,000 for injuries including
accidental death to any one person, and $2,000,000 for injuries including
accidental death resulting from one accident; property damage in the amount of
not less than $2,000,000 per accident and the same amount in the aggregate.
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d) Automobile Insurance - The contractor shall carry automobile insurance on all
automotive equipment owned, rented, or borrowed in the minimum amounts of
$2,000,000 for injuries including accidental death to any one person and
$2,000,000 for injuries including death resulting from any one accident. This
policy must also provide $1,000,000 property damage coverage.
e) Defense and Indemnification - The contractor agrees to defend the owner, the
engineer, and their agents from every claim, action, or cause of action, arising
out of this contract and shall indemnify the owner, engineer and their agents from
all liability, damage expense, or payment incurred by reasons of any bodily injury
including death, or property damage resulting from the contractor's operations on
this project.
f) Owner's Protective Liability and Property Damage Insurance - The contractor
shall provide owner's protective liability and property damage insurance in the
name of the owner, insuring against bodily injury and property damage liability, in
the limits set forth above for which they may become legally obligated to pay as
damages sustained by any persons caused by accident and arising out of
operations performed for the name insured by independent contractors and
general supervision thereof.
g) Insurance certificates evidencing that all the above information is in force with
companies acceptable to the owner and in the amounts required shall be
submitted to the owner for examination and approved concurrently with the
execution of the contract. In addition to the normal information provided on the
insurance certificates, they shall specifically provide that:
1. A certificate will not be modified except upon ten days' prior written notice
to the owner.
1.04 COMPLIANCE WITH LAWS AND REGULATIONS
a) The bidder is assumed to have made himself familiar with all codes, state laws,
ordinances, and regulations which in any manner affect those engaged or
employed in the work, or the materials or equipment used in or upon the sites, or
in any way affect the conduct of the work, and no plea of misunderstanding will
be considered on account of the ignorance thereof. The provisions of such
codes, laws, or ordinances are deemed to be a part of these specifications, and
the contractor will be bound by the provisions thereof.
b) The contractor shall and also by a surety agree to indemnify an d save harmless
the owner and all of its officers, agents, and servants against any claims or
liability arising from or based on the violation of any such law, ordinance,
regulation, or decrees, whether by himself or his employees.
c) If the contractor shall discover any provisions in the contract, specifications, or
any direction of the City or inspector which is contrary to or inconsistent with any
such law, ordinance, regulation, or decree, he shall forthwith report its
inconsistence to the City in writing.
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d) The City also recommends proposer to have some knowledge of best turf
practices for the environment training. This will help protect our watershed for
the future.
1.05 RESPONSIBILITY FOR CONDITION OF SITES
a) Prospective contractors are hereby advised, notified, and warned that the City of
Monticello and its agents, employees, and servants make no representations as
to the conditions of the sites for which bids are invited, nor any part or portion
thereof, nor any installation therein of any nature whatsoever; and furthermore,
the City takes no responsibility for any change in such sites, portion thereof, nor
any installation of any type whatsoever therein contained between the time of
initial viewing by the prospective contractor and the entry into a contract between
the successful contractor and the City of Monticello.
1.06 EXAMIN ATION OF SITE OF WORK
a) It will be required and expected that each contractor, before submitting a quote
for work required under these specifications, will visit the sites, make a thorough
examination of conditions, take all necessary measurements, and t horoughly
familiarize himself with all existing conditions and all of the limitations pertaining
to the work herein contemplated.
b) The submission of a quote shall be considered assurance that the contractor has
visited the site and made thorough examination of the conditions and limitations.
1.07 SAFETY
a) Each contractor shall take all necessary precautions to protect life, limb, and
property during the progress of the work and shall comply with all new and
existing safety and health standards and laws.
b) The contractor shall use every precaution to protect the public from personal
harm.
1.08 CLEAN UP
a) Upon completion of the work listed herein, the contractor shall remove all tools,
equipment, debris (this means all grass clippings out of the street gutters;
sidewalks blown off shall have the clippings placed back on the turf, etc.), and
unused materials from the site and the entire premises shall be left in a clean and
workmanlike manner to the satisfaction of the City of Monticello.
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1.09 PROTECTION
a) This contractor shall exercise care to protect all site improvements such as tree
damage and all other items of this character on and around the sites, including
the building, assuming all responsibility and paying all costs for any damages
caused by the mowing or landscape maintenance.
1.10 EVALUATION OF QUOTES
a) In evaluating the best quote for the City, the following items will be considered:
1. Prices listed in the quote.
2. Qualifications of the contractor. Evidence shall be furnished to the
City that the contractor has the necessary experience, facilities,
ability, and financial resources to perform the work in accordance
with the specifications.
1.11 APPROVAL AND FINAL ACCEPTANCE
a) Upon the completion of the work herein s pecified, by the 30th of each month the
contractor shall bill the City for the work completed that month.
b) Before final payment is made for the work on this project, the contractor must
make a satisfactory showing that he has complied with the provisio ns of
Minnesota Statutes Annotated 290.92 requiring the withholding of state income
tax for wages paid employees on this project. Receipt by the clerk of the owner
of a Certificate of Compliance from the Commissioner of Taxation will satisfy this
requirement.
1.12 METHOD OF PAYMENT
a) Full payment will be made within 30 days upon receipt of billing and acceptance
of work. Additional services work shall be by purchase order only. Billing shall
include purchase order number, site description, equipment u sed, and date and
time in and out at site.
1.13 TERM OF CONTRACT
a) The contract will remain in force from date of award until December 31, 2018. At
the end of the contract, if both parties agree, the contract can be extended for
one more season. The City reserves the right to cancel the contract with five (5)
days written notice for failure of the contractor to perform in accordance with the
specifications.
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SECTION II
2015 MOWING AND LANDSCAPE MAINTENANCE
INDEX
2.01 General
2.02 Scope
2.03 Response Time
2.04 Additional Work
2.05 Site Locations
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SECTION II
2015 MOWING AND LANDSCAPE MAINTENANCE
2.01 GENERAL
a) Site Locations: Three primary or basic sites are to be considered for this contract
A. Riverside Cemetery (located on West River Street)
B. Hillside Cemetery (Located on HWY 25)
C. Blight Mowing
The Riverside Cemetery is bordered on the south by West River Street, the north
by the Mississippi River, the west by West Side Mobile Home Park, and the east
by private residents. The mowing of the densely wooded sloped river bank is not
required. The cemetery does have several watering faucets for flower watering
and, of course, many above ground structures, flower baskets, trees, and grave
site markers which will not be pulled out of the ground to perform routine
maintenance, etc. Any damage to these by the contractor will be billed back.
The Hillside Cemetery is bordered on the south by 7 th Street, the north by 6th
Street, the west by State Highway 25, and the east by Cedar Street. The mowing
and maintenance on steep banks is required. The cemetery does have many
above ground structures, flower baskets, some trees, and grave site markers
which will not be pulled out of the ground to perform routine maintenance, etc.
Any damage to these by the contractor will be billed back.
2.02 SCOPE
a) Work includes mowing and trimming of all grass and weeds at the site to generally
keep the length from 2-4 inches. An exception may be the cemetery, as current
mowing practices let the grass reach 5 or 6 inches, however, it is required that the
cemetery be mowed and trimmed just prior to Memorial Day , Fourth of July and
Labor Day. Mowing at other sites may include mowing more than once a week
during the heavy growing seasons to as little as once or twice a month in the slower
growing or drier seasons.
b) The mowing and trimming shall include weed removal from all landscaped areas
and in and along sidewalks and the parking lots. Failure to provide weeding during
mowing at the basic sites will be considered a breach of contract. This contract
does not include spraying for weeds in the lawn.
c) This service will also include litter and debris pickup from the entire site during the
mowing operation. The contractor will be reimbursed on a per-time basis per site
for this basic litter pickup, mowing and trimming service.
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d) The first spring mowing will generally require more cleanup than the later mowing.
These spring cleanups shall be part of the basic mowing services and extras will not
be paid, with the exception of Riverside Cemetery where spring cleanup can include
such things as flower baskets, etc. This spring cleanup which will involve more time
than pre-mowing cleanups will be paid separately on a lump sum basis. Disposal
locations for litter will be provided by the City as usual. A schedule will be worked
out with the Park Superintendent and/or Park Foreman regarding the initiation and
frequency of service.
e) Should the sites not need mowing and trimming service but litter pickup, the
contractor shall be reimbursed on a separate basis for this when it is not included
with the mowing service on a per-time, per-site basis.
f) The contractor will provide an hourly rate for trimming services for hedges, vines,
bushes, etc. The contractor's hourly rate will include one individual and all the
necessary equipment to accomplish the trimming of bushes, hedges, and vines as
required.
g) In addition to the routine services, the contractor will propose a cost for fall cle anup.
This cleanup shall be a power raking or vacuuming to pick up all leaves and debris
at the site. The City will provide disposal points for litter, leaves, grass, small
branches, and trimmings at selected points within the city limits.
h) This contract is not to be considered all inclusive. The City reserves the right to
supplement mowing, trimming, or litter pickup operations with its own forces at any
time.
2.03 RESPONSE TIME
a) The contractor will be expected to respond to a request for mowing services or to
stick to a proposed schedule and shall not vary more than two calendar days from
the schedule unless weather conditions prohibit mowing operations. Should the
schedule vary longer than this period of time and the City find it necessary to
contract for services to complete the work, the contractor will be responsible for any
additional cost required above his contract price for doing the mowing by outside
separate contract.
b) Blight mowing is conducted when owner or owners of a city property fail to maintain
grass per city ordinance. Bills shall be submitted to the city within 30 days of
completion of the work, along with the colored pictures of before and after the work
is completed. If these items are not provided within the required time th e city may
deny payment for service.
2.04 ADDITIONAL WORK
a) The contractor shall provide a separate detailed breakdown of his equipment and
hourly rates for the equipment and operators to perform additional work or other
work outside this contract. Hourly rates shall be site hours. The contractor will not
be paid for travel time. All of the additional work shall be bound by the same
general requirements for insurance protection and indemnification as the work in the
base bid.
2.05 SITE LOCATIONS
a) See attached maps.
APPROX. 3 ACRES
APPROX. 17 ACRES
CityCouncilAgenda:03/09/2015
1
5L.ConsiderationofapprovingchangestotheRiversideCemeteryrulesandregulations
(TP)
A.REFERENCEANDBACKGROUND:
TheRiversideCemeteryrulesandregulationswhereestablishedin2001bytheRiverside
CemeteryCommitteeandapprovedbytheCityCouncilonNovember1,2001.The
committeewasformedforthepurposeofestablishingthecemeteryrulesandthelong
rangeplansforthecemetery.Uponapprovaloftherules,thecommitteewasdissolved
andfuturepolicychangesatRiversideCemeterybecametheresponsibilityofthe
MonticelloParksCommissionforreviewandrecommendationtotheCityCouncil.
StaffapproachedtheParksCommissionwithrecommendedchangestotherulesand
regulationsintheareasofgravepurchasing,paymentstotheCity,monumentsetting,
headstoneplacement,andfuneraldirectortimeframeforburials.Afterreviewand
discussion,theParksCommissionmovedtorecommendapprovaloftheidentified
changestotheRiversideCemeteryrulesandregulationsbytheCityCouncil.Enclosedas
supportingdata,aretheproposedchanges(highlightedinred)totheRiversideCemetery
rulesandregulations.
A1.BudgetImpact:MinimaladditionalCitystafftime.
A2.StaffWorkloadImpact:Minimalimpacttomonitoringnewrulesandactivities
atthecemetery.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheupdatedRiversideCemeteryrulesandregulationsas
proposed.
2.MotiontodenytheupdatestotherulesandregulationsforRiversideCemetery.
C.STAFFRECOMMENDATION:
CitystaffandtheParksCommissionrecommendsAlternative#1approvingtheproposed
updatestotherulesandregulationsforRiversideCemetery.
D.SUPPORTINGDATA:
CopyofRiversideCemeteryRulesandRegulations–showingproposedchanges
Est. 2001
Tom Pawelk, Park Superintendent
CITY OF MONTICELLO
Est. 2001
RIVERSIDE CEMETERY RULES &
REGULATIONS
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MONTICELLO RIVERSIDE CEMETERY
RULES AND REGULATIONS
EFFECTIVE NOVEMBER 1, 2001
(AMENDED JANUARY 22, 2004)
PROPOSED CHANGES - 2015
1. PURCHASE OF GRAVES:
1.1 All fees or charges shall be set by the City and are payable to the City at the Public
Works Office located at 909 Golf Course Road, Monticello, MN 55362.
1.2 No grave shall be reserved with the intent to purchase for any reason.
1.3 Upon full payment of the purchase price of a grave, the City of Monticello will issue
a cemetery deed conveying the grave, executed by the City, and the deed shall be recorded in
the records of the City. Description of the grave will be in accordance with the cemetery
plats, which are kept on file at the City Public Works Office.
1.4 Any graves previously reserved with partial payment shall be deeded once the
balance has been paid in full. The balance of any such grave will be the current asking price
less the previously deposited funds. The current asking price is based upon the City’s Fee
Schedule. If such individuals are no longer interested in purchasing such grave, their
previously deposited funds will be returned without interest if requested.
2. CONDITIONS OF GRAVE PURCHASE:
2.1 All graves will be sold subject to these rules and regulations, or those hereafter
adopted. The purchaser shall expressly agree, in the deed conveying the lot their rights are
subject to such reasonable rules and regulations as the City Council may adopt. The deed,
and these rules and regulations, and any amendments, constitute the sale agreement between
the cemetery and the lot owner.
2.2 No grave shall be used for any purpose other than the burial of human remains and
the placing of appropriate memorials, as per the rules and regulations of the cemetery.
2.3 No easement or right of interment is granted to any grave owner in any road, drive,
alley, or walkway within the Riverside Cemetery, but such road, drive, alley, or walkway
may be used as a means of access to the owner’s cemetery grave or graves.
2.4 The City reserves, and shall have, the right to correct any errors that may be made by
it either in making interments, disinterment, or removals, or in the description, transfe r, or
conveyance of any interment property, either by canceling such conveyance and substituting
and conveying in lieu thereof other interment property of equal value and similar location, as
far as possible, or as may be selected by the City, or in sole d iscretion of the City, by
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refunding the amount of money paid on account of said purchase. In the event that such error
shall involve the interment of remains of any person in such property, the City reserves, and
will have, the right to remove or transfer such remains so interred to other property of equal
value and similar location as may be substituted and conveyed in lieu thereof.
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3. TRANSFER OF GRAVES:
3.1 The owner of a cemetery grave may transfer the grave:
3.1.1 To the City of Monticello at the original sale price,
3.1.2 Any of his/her relatives, who may survive him/her by will for the use and
benefit of the person designated in the will, or
3.1.3 To other persons not related to him/her.
In all cases, the owner must complete and have signed by witnesses and a Notary Public, a
Transfer of Ownership document provided by the City of Monticello. The transfer of
ownership document must be approved by the City prior to the transfer of graves by the
owner. When a transfer has been made in conformance with these rules, the City will issue a
deed to the new owner. In all cases, a transfer fee payable to the City of Monticello will
apply based upon the City’s current fee schedule.
3.2 No grave will be permitted to be re-sold, disposed of, or otherwise used until the
purchase price, and all unpaid charges, have been paid in full.
3.3 No cemetery grave may be re-sold or otherwise disposed of, without approval of the
City of Monticello.
3.4 Grave owners may not allow interments to be made on their grave unless the transfer
of grave process has been completed.
4. DESCENT OF GRAVES:
4.1 On the death of a grave owner, such grave shall be granted and conveyed by the City
to the descendant’s surviving spouse. If there is no surviving spouse, then to the
descendant’s eldest surviving child; if there is no surviving child, then to the descendant’s
youngest surviving sibling; if there is no surviving spouse, child or sibling of the descendent
and the grave is not sold during the administration of the descendant’s estate or otherwise
provided for by will, the City may convey the lot to any of the descendant’s parents, siblings
or descendants as it deems fit.
5. 5. BURIAL PERMITS:
5.1 5.1 A burial permit shall be issued and delivered to the City of Monticello for all
burials in the cemetery. In the case of a cremation burial and certificate of cremation
shall be delivered to the City of Monticello.
6. INTERMENTS:
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6. INTERMENTS:
6.1 Grave owners are granted only the right of interment in their graves. The City of
Monticello reserves the right to refuse to permit the interment of anyone who is not at the
time the owner of the lot, or a relative of the owner, by blood or marriage. Permis sion, in
writing, and with the seal of a Notary Public, of the grave owner must accompany all
requests for permits to bury persons not members of the immediate family of the grave
owner.
6.2 At least forty-eight (48) hours notice shall be given prior to the time set for the
funeral service to assure a timely grave opening.
6.3 City Holidays are as follows: New Year’s Day, Martin Luther King Jr Day,
President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day,
Veteran’s Day, Thanksgiving Day and the day after Thanksgiving, ½ day – Christmas
Eve and Christmas Day. If a family chooses a burial the day following a holiday – the
family will be charged the Public Works Labor fee as stated in the most current fee
schedule for time spent preparing for burial.
6.4 No casket shall be interred in the cemetery unless it is enclosed in a concrete vault or
box. Ashes must be placed in a container prior to burial.
6.5 Should the grave owner or funeral director fail or neglect to designate the location,
the City of Monticello reserves the right to make the interment in a location designated by the
City. The City will not be responsible for any order given by telephone, or for any mistake
occurring from the want of precise, proper instructions as to the particular location within a
plot where interment is desired.
6.6 Interments are for the purpose of the human dead only. No pets, jewelry, artifacts, or
other material items will be allowed to be buried.
6.7 The City will not be liable for the intermen t permit, nor the identity of the person
sought to be interred.
6.8 No interment of more than one body shall be made in one grave, except in the
following cases:
6.78.1 One adult and one child or infant.
6.78.2 Two infants or children.
6.78.3 Two urns of ashes.
6.78.4 One adult and one urn of ashes.
6.9 The cost of interments, including burial of ashes, shall be set by the City.
6.10 Payment in FULL of all fees, must be made prior to burial.
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7. 7. DELAY OF INTERMENT:
7.1 7.1 The City of Monticello will be in no way liable for any delay in the interment of a
body when a protest to the interment has been made, or where rules or regulations have
not been complied with.
8. DISINTEMENTS:
8. DISINTERMENTS:
8.1 Written permission of the grave owner, and the next of kin, shall be filed with the
City, and a permit from the County Health Officer shall be secured and presented, and the
required fees paid before any grave may be opened for any purpose. At least thirty (30) days
written notice must be given prior to any disinterment. This provision does not apply when
disinterment is ordered by a duly authorized public authority.
8.2 The cost of disinterment will be the same as the current cost of interments unless otherwise stated
in the fee schedule.
9. MONUMENTS, MARKERS AND FOUNDATIONS:
9. MONUMENTS, MARKERS AND FOUNDATIONS:
9.1 Every marker must be placed in the space reserved therefore, as shown upon the plat
of such grave, or as directed by the City.
9.2 Monuments will be allowed in the old section of the cemetery only and are limited in
size to a maximum of 36" for a single grave and a maximum of 72" for a double grave,
including the 4” concrete border.
9.3 Monuments will not be allowed in the new section of the cemetery. Only flat markers
of sizes specified by the City will be allowed in the new section of the cemetery. Marker size
shall not exceed 2’ x 3’ for a single grave, 2’ x 4’ for a double grave, and 12” x 18” for a
single baby grave, including the 4”. precast concrete border.
9.3 Monuments will not be allowed in the new section of the cemetery. Only flat markers
of sizes specified by the City will be allowed in the new section of the cemetery.
Marker size shall not exceed 2' x 3' for a single grave, 2' x 4' for a double grave, and 12" x
18" for a single baby grave, including the 4” concrete border. All markers shall be uniform
in thickness and a minimum of 4" thick with the exception of the brass veteran markers.
Markers embracing more than two graves will not be permitted, unless otherwise approved
by the City. (Updated 3/25/02, City Council)
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9.4 No monument or marker, nor any part thereof, may be constructed of
limestone, sandstone, or any artificial material.
9.5 A foundation of concrete is required for monuments/markers. There shall be a
minimum of 4” concrete border set at grade level. Setting of all monuments/markers shall be
performed by the City or its approved contractor, or an accepted monument company.
The City requires that all above ground monuments/markers must be attached to the
foundation by setting it into the wet cement, pinning it into the cement, or adhering it to the
foundation using exterior adhesive for stones such as PL400.
9.6 Prior to any monument/marker placement or removal for repair the City or its
approved contractor shall be contacted in order to stake the area and supervise the placement.
9.7 For all graves there will be a staking fee payable to the City of Monticello as listed in
the City’s current fee schedule. This fee must be paid IN ADVANCE of the staking
performed by the City.
9.8 The City requires that all flush markers in the new section of the cemetery shall be set
at the head end and face east. Furthermore, all monuments/markers in the old section shall
be set at the head end and face east unless existing conditions warrant placing elsewhere.
Such variances will be approved in writing by the City prior to monument/marker placement.
9.9 Only one marker will be permitted on any one grave in the new part of the cemetery
with the exception of a veteran marker which may be placed at the foot end, unless otherwise
approved by the City.
9.10 A maximum of three monuments will be permitted on any one grave in the old part of
the cemetery (e.g., a family name monument, an individual monument or marker and/or a flat
veteran’s marker). A memorial bench is NOT considered a monument and cannot be
placed at a graveside along with other family markers. A maximum of one upright
monument or memorial bench monument and one flat marker will be permitted on any
one grave in the old part of the cemetery.
9.11 Corner markers of like material may be placed on graves and/or lots in the old part of
the cemetery only. Corner markers shall be no larger than 4" x 4" square and shall be placed
flush with the ground.
10. PERMANENT CARE:
10. PERMANENT CARE:
10.1 The general care of the cemetery is assumed by the City and includes the following:
10.1.1 A. Cutting of the grass at reasonable intervals;
10.1.2B. Raking and cleaning of the grounds;
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10.1.3 C. Pruning of the shrubs and trees that may be placed by the City; and
D. Maintaining the general preservation of the graves and
grounds, walks, roadways, boundaries, and structures, to the end that said
grounds shall remain and be reasonably cared for as cemetery grounds.
The general care of the cemetery may be awarded by contract to priva te firms by the
City as they see fit.
10.2 General care of the cemetery assumed by the City shall in no case
mean the maintenance, repair, or replacement of any monument marker erected upon
graves, nor the doing of any special or unusual work in the cemetery.
.
11.
11. LANDSCAPING IMPROVEMENTS:
11.1 Plants and flowers may be placed above ground, in pots on stands. Any pot placed on
the ground will not be the responsibility of the City of Monticello, or its employees, should it
be destroyed. Flowers and other items placed directly on the grave may be removed by the
City prior to routine cutting of the grass.
11.2 No trees, shrubs, or vines may be planted, nor may fences be erected. The City
reserves the right to remove any tree, shrub, vine, plant, or flowers which may become
unsightly, dangerous, or not in keeping with the landscape design of the cemetery.
11.3 Pots, urns or stands that are left unused on a grave for a period of one (1) year will be
removed by the City.
11.4 All landscaping, grading, and seeding shall be done by the City of Monticello or its
approved contractor. All graves will be seeded and kept flush with the adjacent ground.
When weather conditions allow, seeding will be done following the burial.
11.5 The City will make water available to grave owners for care of flowers and plants in
pots, set in stands, from spring to fall of each year, depending on weather. Grave owners
may water the grass covering their graves.
11.6 The City cannot be held responsible for any damages, loss, or theft, of any personal
property such as flowers, plants, decorations, vases, crocks, markers, monuments, etc.
11.7 The last week in April will be designated as Spring Cleanup in the cemetery. Easter
arrangements will be allowed one week before and one week after Easter.
11.8 The last week in October will be designated as Fall Cleanup in the cemetery. All
items left on the ground will be disposed of and the City will not accept liability for such
items. The City recommends that above ground pots and stands should be removed before
the first freeze and can be replaced at the appropriate grave site after the completion of
Spring Cleanup. If pots and stands are left year - round, the City will not accept responsibility
for such items if they are destroyed due to weather, snow plowing, vandalism, etc.
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12. PERPETUAL CARE:
12. PERPETUAL CARE:
12.1 There shall be established a Perpetual Care Fund and all monies collected for
perpetual care of graves shall be deposited in said fund , and shall be kept separate from all
other funds of the City.
12.2 The fee for perpetual care shall be fixed by the Council of the City by resolution.
12.2 The fee for perpetual care shall be fixed by the Council of the City by resolution.
13. HOURS OF OPERATION:
13.1 The cemetery will be open to visitors during the hours of 7 a.m. to one half hour past
sunset. Permission to enter at all other times shall be secured from the City. The City
reserves the right to refuse admission to the cemetery and to refuse the use of any of the
cemetery’s facilities, at any time, to any person or persons whom the City may deem
objectionable to the best interest of the cemetery.
14. GENERAL REGULATIONS:
14.1 Persons within the cemetery shall use only the paths and walkways, and no one is
permitted to walk upon or across lots or graves unless it is necessary to do so to gain access
to one’s own lot. The cemetery expressly disclaims any liability for any injuries sustained by
anyone violating this rule.
14.2 Persons visiting the cemetery or attending funerals are strictly prohibited from writing
upon, defacing, or injuring any monument or marker, breaking or injuring any tree, shrub,
plant, or other structure within the cemetery grounds.
14.3 The following acts are expressly prohibited, as well as any other violations of City
Ordinances and regulations that may apply:
14.3.1 The driving of motor vehicles into the cemetery, unless
attending a funeral, visiting a relative or friends gave site, or carrying on
maintenance work authorized by the City.
14.3.2 The driving or parking of any motor vehicle across or upon any
grave or lot.
14.3.3 Loud or boisterous talking or music.
14.3.4 Bringing of lunches or refreshments, including alcoholic beverages,
into the cemetery or consuming them on the grounds.
14.3.5 Peddling or soliciting the sale of any commodity within the cemetery.
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14.3.6 Placing of signs, notices or advertisements of any kind within
the cemetery.
14.3.7 Bringing firearms into the cemetery, e xcept by military escort
accompanying a veteran’s funeral, attending memorial services, or by police
officers while in the line of duty.
14.3.8 The throwing of rubbish on any part of the grounds.
14.3.9 The walking of pets (including dogs, cats, or any other household pet)
on any part of the grounds.
14.3.10 The driving or parking of any snowmobiles, ATV’s or motorized off -
road bikes on any part of the grounds.
14.3.11 The placing of glass containers or bottles on any part of the grounds.
14.4 Special cases may arise in which the literal enforcement or interpretation of a rule
may impose unnecessary hardship. The City reserves the right to make exceptions,
suspensions, or modifications of any of these rules and regulations, when in the judgment of
the City such action appears necessary, and such a temporary exception, suspension, or
modification shall in no way be construed as affecting the general application of such rules
and regulations.
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14.5 The City of Monticello reserves the right to amend these rules and regulations
whenever it is determined that it is in the best interest of the cemetery to do so. Any and all
amendments to these regulations will be approved by the City Council of Monticello.
14.6 The City of Monticello reserves the right to remove all monuments, markers, flowers,
plants, trees, decorations, or other similar objects whenever any of these objects become
unsafe, unsightly, dangerous, or not in keeping with the landscape design of the cemetery.
14.7 Specific costs for graves, interments, disinterment, burial of ashes, and setting
monuments/markers are not included in these rules because of the necessity to revise these
rates. A current schedule of fees can be obtained from the City.
14.8 Individuals with questions or concerns about cemetery operations shall report their
concerns to the Office of Public Works and shall not delay, interfere with or harass City
employees, authorized contractors, or agents of the City as they go about their duties in the
cemetery.
15. .
15. PENALTIES:
15.1 Violation of the City Ordinance is considered a misdemeanor and the penalty is
described by law. These cemetery rules and regulations are part of the City Ordinance and
shall be enforced and penalties imposed for violation of such rules and regulations.
16. CEMETERY MANAGEMENT:
16.1 The responsibility for the management of Monticello Riverside Cemetery and all
matters related thereto shall be vested in the City.
16.2 The Monticello Parks Commission shall be the overseeing board for any maintenance
or other issues with regard to Monticello Riverside Cemetery.
ANY QUESTIONS OR CONCERNS IN REGARD TO THE MONTICELLO RIVERSIDE
CEMETERY RULES AND REGULATIONS AS SET FORTH HEREIN
SHALL BE DIRECTED TO:
MONTICELLO PUBLIC WOARKS DEPARTMENT
909 GOLF COURSE ROAD
MONTICELLO, MINNESOTA 55362
TELEPHONE: (763) 295-3170
FACSIMILE: (763) 271-3272
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CityCouncilAgenda:03/09/15
1
7A.ConsiderationofapprovingtheWrightCountyCSAH75CooperativeAgreement,
approvingplansandspecificationsandauthorizingadvertisementofbids(subjectto
MnDOTapproval)fortheTH25/CSAH75intersectionimprovements.CityProject
No.10C009 (JO/AS/TM/TP/WSB)
A.REFERENCEANDBACKGROUND:
StaffisrequestingtheCityCounciltoapprovethefollowingtwoitemsasdescribed
belowrelatedtotheintersectionimprovementsatTH25andCSAH75.
WrightCountyCSAH75CooperativeAgreement
FundingParticipation
WrightCountyinitiallyindicatedthattheywouldcontribute$90,000fortheintersection
improvements,whichisequivalenttoamillandoverlayalongCSAH75withinthe
projectlimits.AcompromiseonthelaneconfigurationswasagreeduponbytheCityand
Countywhichconsistsofonewestboundthrulane(insteadoftwolanes)andtwo
eastboundlanethrulaneswithmaintainingon-streetparkingonCSAH75westofTH25.
Afterthisdecision,theCountyEngineerthenindicatedthattheCountywouldnotbe
contributingtotheprojectuntiltwolanesinbothdirectionsareestablished.After
discussion,theCountyEngineerthenofferedtocontribute$17,600totheprojectwhich
isequivalenttomicrosurfacingtheroadway,sincethatiswhatisneededatthistime
basedonthecurrentroadcondition,insteadofamillandoverlay.Theproposedproject
callsforafullwidthmillandoverlayfromcurbtocurbalongCSAH75fromWalnut
StreettoCedarStreet.Theprojectincludesconstructingnewmediansandtoavoid
leavingtheremainingpavementwithajoint,amillandoverlayisproposedtobe
completed.StaffhasapproachedtheCountyEngineertoconsidercontributing$90,000
sincetheCountywillreceivethevalueandextendedpavementlifewiththenewmilland
overlayedroadwaysection.
StaffiscurrentlyindiscussionswiththeCountyandsuggeststheCouncilapprovethe
agreementasissincetheprojectplansmustbeapprovedbytheCountyEngineerandhe
cannotdosowithoutanapprovedagreement.Staffwillcontinuetoworkwiththe
CountyEngineertosecuretheremainingfunding$72,400(=$90,000-$17,600).One
optionwouldbethattheCountybudgettheremainingfundingin2016andreimbursethe
Cityatthattime.
AgreementTerms
Theagreementalsoincludesprovisionsthat “TheCityandCountywillcollaboratively
determinetheappropriatesolution(s)fortrafficsafety/capacityissuesalongCSAH
75thatmightariseduetothegeometricdesignofthe“interim-shortterm”plan…
TheCityhasdevelopedacontingencyplan…thatcanbeimplementedshould
trafficissuesarise.”
WhatthismeansisthatifatrafficsafetyissuearisesasdeterminedbyboththeCityand
Countythattheywouldthenhaveto mutuallyagree to:
CityCouncilAgenda:03/09/15
2
1.Removeon-streetparkingonthenorthsideofCSAH75,westofTH25,and
reinstatetwowestboundthrulanes
and/or
2.Removeon-streetparkingonthesouthsideofCSAH75,westofTH25,and
addanothereastboundleftturnlane,modifythemedianontheeastsideofTH25
andrevisethesignalifdeemednecessary.
Theagreementalsostipulatesthat “Atsuchtimeinthefuturethatredevelopment
occursontheblocksadjacenttoCSAH75westofTH25,theCityandCountywill
mutuallydeterminetheappropriategeometricdesignalongCSAH75…”
Withredevelopment,twotravellaneswillbemaintainedorreinstatedandon-street
parkingwillberetainedifneededdependingontheproposeddevelopmentasmutually
agreeduponbyboththeCityandCounty.
TheabovetermsareacceptabletoCitystaffasdescribedabove.
FinalDesignConsiderations
Enclosedistheproposedintersectionlayoutidentifyingthefollowingelements:
1.On-streetParking -On-streetparkingwillremainasisonboththenorthandsouth
sideofCSAH75westofTH25.On-streetparkingwillberemovedalongthesouth
sideofCSAH75fromTH25easttotheaccesstoBlock34,justwestofCedarStreet.
On-streetparkingwillremaininfrontofCornerCaféandtheapartmentbuilding.On-
streetparkingwillberemovedalongthenorthsideofCSAH75fromWalgreensto
CedarStreet.
2.Turningradiifortrucks –Turningradiifortruckswillbeimprovedinthesoutheast
andsouthwestquadrantsoftheintersection.Theturningradiusinthenorthwest
quadrantwillnotchangeuntilsuchtimeasthatblockredevelops.Tohelp
accommodatetrucksturningsouthboundTH25towestboundBroadway(CSAH75),
asurmountabletypecurbwillbeinstalledonthenorthsideofthenewmedianon
westsideofBroadway(CSAH75).Inaddition,surmountabletypecurbwillbe
installedatallmediansonTH25andCSAH75forthefirst50feettoaccommodate
trucksturningasrecommendedbyPublicWorks.
CattrackswillbestripedtodelineatethesouthboundTH25dualleftturnlanesto
eastboundCSAH75.
3.RadiusatMonticelloChamberBuilding(SWcorner)-Thecurbradiuswillbe
widenedatthislocationtoaccommodatetruckturning.Thenewrightofwaywillbe
CityCouncilAgenda:03/09/15
3
conveyedtoMnDOTviaaneasement.Theexistingmonumentsignwillremainin
place.
4.Impactstostreetscapeimprovements -Theexistingmidblockbump-outsinthe
parkinglanewestofTH25willnotberemoved.Thebumpoutinthesouthwest
quadrantwillberemovedtoimprovethetruckturningradius.
5.Pedestrianimprovementsincludingstampedcolorconcretecrosswalkssimilarto
thetypeonWalnutStreetatCityHallandonTH25andHighway10inBigLake.
–ThiswillbeincludedwiththeprojectonallnewcrosswalksatTH25andCSAH75
andalongtheeastsideoftheWalnutStreetcrossingandwestsideoftheCedarStreet
crossing.
6.LandscapedMedians -CityHallstaffandPublicWorkshavediscussedthe
followingbenefitsandmaintenanceconcernswithlandscapingthemediansand
boulevardareaswithintheproject.
Benefitsoflandscapedmedians
•Providesanaestheticvaluetotheareaandisanentrance/gatewaytotheCity
atoneofthemostvisibleintersectionsinthecommunity
•AlignswiththeobjectivesoftheEmbracingDowntownPlan
•AlignswiththeCity’sinitiativetosupporthighenddevelopment
•Breaksupthevastconcretewidthattheintersectionandthesignificant
amountoftrafficalongthecorridors
•ContinuesthelandscapedmedianthemealreadyinplacealongwestCSAH
75andotherareasofthecommunity
•Providestrafficcalmingaspects
•Providesincreasedareaforsnowstorage
•Reductionofimpervioussurfaceandstormwaterrunoffenteringthesystem
•Eliminatesicebuildupatthemediangutterline
Maintenancestrategiesforaddressinglandscapedmedians
•CurrentlytheCityremovessnowalongCSAH75andpushesthesnowtothe
centermedian.Snowremovalequipmentdrivesonthemediantoscrapethe
snowtohauloffsite.Installingarecessedplantingbedprotectedbytheedges
ofthebedwillhelptomitigatethisimpact.
•ItshouldbenotedthatMnDOTwouldhauloutsnowontheTH25medianso
theywouldnotbedrivingequipmentonthemedian.
•IncreasedlaborhoursneededforPublicWorksformaintainingtheplantings
onCSAH75andTH25areestimatedatonehourperweek.Thisincludes
springandfallannualmaintenanceandweeklymaintenanceforlitterpickup,
weedingifneededandpotentialplantingreplacement.
CityCouncilAgenda:03/09/15
4
•SafetyconcernsinordertocompletelandscapingmaintenanceonCSAH75
andTH25.Laneclosuresalongthemedianswouldneedtobeimplemented.
•Irrigationheadswouldneedtoberemovedinthefallandreinstalledinthe
spring.ThisiscurrentlythepracticeontheCSAH75medianwestofWalnut
Street.
Atarecentmeeting,TomMoores,TomPawelk,ShibaniBisson,AngelaSchumann
andJeffO’Neillreviewedstrategiesforusingthisprojectasanopportunityto
beautifythisimportantgatewaytothecityinamannerthatminimizesmaintenance
demands.Asaresultofthediscussions,thefollowingplanevolvedasshownonthe
enclosedlandscapelayout.
TH25median-ThemediansouthofCSAH75isproposedtobe16-feetwide
witha12-footwideplantingbedarea.Thelengthofthemedianwhereplantings
areproposedtobeinstalledisapproximately110feetlong.Snowremovalfrom
thismedian,ifnecessary,istheresponsibilityofMNDOT.Itisnotexpectedthat
therewillbeanyobjectiontothelandscapedmedianfromMNDOT
TH25boulevardalongBlock34-A6-footwideboulevardisplannedinthisarea
betweenthecurbandsidewalkatthesoutheastcorneroftheintersection.Itwas
initiallydiscussedtohavetwoplantingbedsinthisareaseparatedbydecorative
coloredconcreteareas,howeverinfurtherdiscussionwithPublicWorksand
consideringtheanticipatedimpactswithsnowremovalandsandbuildupinthis
area,itwasalsodiscussedtonotlandscapethisareaandinsteadhavea
continuousdecorativecoloredconcreteboulevardareawithplantersplacedinthe
areaorconcentratethematthecorneroftheintersection.
CSAH75median-ThemedianeastofTH25isproposedtobe11-feetwidewith
an8-footwideplantingbedarea.Thelengthofthemedianwhereplantingsare
proposedtobeinstalledisapproximately125feetlong.Thisareaisofmost
concerntoPublicWorksduetoequipmentdrivingoverthemediantoremovethe
snow.However,themedianwillbewidenedfromtheexisting3-footwidthtoan
11-footwidthprovidingmorespaceforsnowstorageandpotentiallylesshauling
periods.Itisrecommendedtodepresstheplantingareainthismedianby6
inchestopotentiallylimittheamountofpossibleequipmentdamage.Snowcover
ontheareamayalsoprotecttheplantings.Iftheplantingsdon’tsurviveafter1-2
years,theCitycouldconsiderplantingannuals(similartotheplantingpracticefor
themedianonwestBroadway)orremovetheplantingsandinstallconcreteover
theentiremedianandpossiblyplaceplanterswithinthemedian.Itshouldbe
notedthatthismedianwillbewidenedinthefutureapproximately4-feetto
accommodatedualeastboundleftturnlanesfromCSAH75toTH25,thereforeit
maybereasonabletotrytoplantingthemediannowasatrialpriortoinstalling
concreteknowingthatitwillberemovedinthefuture.
CityCouncilAgenda:03/09/15
5
Asasidenote,duringthediscussion,itwasnotedthatCargillKitchensand
Martie’sFarmserviceshavedoneawonderfuljobinmaintainingtheislandwest
ofWalnutStreet.Therewassomediscussionaboutextendingtheopportunityto
adoptamediantootherorganizationsorindividualstoincludethemediansalong
CedarStreet.
Amixofhardy,lowmaintenance,salt-tolerant,droughtresistant,colorfulperennials
andgrassesisproposedtobeplantedwithintheareasdescribedabove.Aone-foot
widedecorativecoloredconcreteedgestripisproposedtosurroundthemedians.
PublicWorksstaffandWSB’slandscapearchitectwillbediscussinginmoredetail
thespecifictypeofperennialsandgrasses.Medianandlandscapingcostsare
includedintheprojectbudget.
Renderingsandexamplesofwherethesetypesofplantingshavebeensuccessfulin
otherhighvolumetrafficareaswillbeprovidedattheCouncilmeeting.
Theothermedians,whicharenarrowerandcannotsupportplantings,areproposedto
becoloredconcrete.ThesemediansarelocatedonCSAH75westofTH25andon
TH25,northofCSAH75.
7.SignalImprovements -Signalpoleswillbeshiftedinthesouthwestandsoutheast
quadrantsoftheintersection.AflashingyellowarrowisbeingattheCSAH75
approachestoTH25.
8.ConstructionPhasing/Cityevents -Theprojectwillincludelaneclosuresandis
plannedtobeconstructedundertraffic.Nodetoursareanticipated.Thecontractor
willbeinstructedtoaccommodatecityevents(i.e.WalknRoll,Riverfest,Brewfest,
etc.).LaneclosureswillnotbeallowedonnorthboundTH25onFridayafternoons.
9.Communitymeetings –Alargecommunitymeetingwilltakeplacepriorto
constructioncommencing.Smallermeetingswithdowntownbusinessesaffectedwill
alsotakeplaceduringconstructionasneeded.
A1.Schedule:AsidentifiedbytheFederalSTPandStateCIMSfunding,thisproject
isrequiredtobeunderconstructionbyJuly1,2015.Basedonthisrequirement
thefollowingkeymilestoneswillneedtobemet.
March9,2015 CouncilapprovesPlansandSpecs,authorizesAdforBid
March10,2015 SubmitFinalPlansandROWCertificate#1toMnDOT
May2015 OpenBids
May2015 SubmitDocumentstoCivilRightsOffice
June CommunityMeeting
June8or22,2015AwardProject
June22,2015 ConstructionStart
CityCouncilAgenda:03/09/15
6
June26,2015 Request1stpayrequestforFederalandCIMSfunding
(needstobesubmittedbyJuly2015)
November2015 SubstantialCompletion
TheoldMontgomeryFarmsbuildingatthesoutheastcorneroftheintersectionis
plannedtobedemolishedbyJune1,2015.TheEDAwillconsiderawardingthe
hazardousmaterialabatementanddemolitionbidsforthebuildingattheirMarch
11thmeeting.Threebidswerereceived,andVeitandCompanywasthelowbid
intheamountof$26,530.
A2.BudgetImpact:Thetotalprojectcostisestimatedat$2,246,000,whichincludes
constructionandindirectcosts,includingengineering(previousandfuture),legal,
administrativecosts.FundingfortheprojectasincludedintheCity’sCapital
ImprovementPlanisasfollows:
FederalSTPFunds(Construction)$1,200,000
CIMS(Construction)$450,000
CIMS(ConstructionEngineering)$56,000
TotalDedicatedFederalandStateFunding$1,706,000
TotalremainingtobefundedfromStateAid,City,Countyfunds=$540,000
StaffwillbeworkingwithWrightCountytodiscusstheirfundingshare,which
theypreviouslycommittedtoat$90,000andcurrentlyhavecommitted
$17,600.
A3.StaffWorkloadImpact:WSBwillcontinuetoadministertheprojectwithstaff
involvement.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheWrightCountyCSAH75CooperativeAgreement,approve
plansandspecifications,andauthorizeadvertisementforbids(subjecttoMnDOT
approval)fortheTH25/CSAH75IntersectionImprovements,CityProjectNo.
10C009.
2.MotiontoapprovetheCooperativeAgreement,approvetheplansand
specifications,andauthorizeadvertisementforbids,withthefollowing
adjustsments:_______________________.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1giventhattimeisoftheessencein
biddingtheprojectforaJune2015constructionstarttobeeligibleforthefederalfunds.
StaffwillcontinuetoworkwithWrightCountyontheirfundingshare.
CityCouncilAgenda:03/09/15
7
CityHallandPublicWorksstaffconcludedthatlandscapedmediansasproposedhave
beensuccessfullybuiltandmaintainedinothercommunitiesundersimilarcircumstances
andwiththerightdesignhaveagoodchanceofbeautifyingtheentrancetothe
communitywithoutresultinginundueimpacts.However,intheeventitisfoundthatthe
environmentistooharshfortheplantingsandthemaintenanceefforttoogreat,the
medianscanbefilledwithcoloredconcreteaccordingly.
D.SUPPORTINGDATA:
A.Intersectionlayout
B.DraftLandscapePlan;Planttypes
C.WrightCountyCooperativeAgreement&CountyEngineercomments
D.October27,2014agendaitem(#7E)
E.October27,2014minutes(#7E)
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From:VirgilHawkins<Virgil.Hawkins@co.wright.mn.us>
Sent:Tuesday,December23,201412:26PM
To:JeffO'Neill
Cc:WSBshibani;ChadD.Hausmann;PatrickSawatzke
Subject:TH25/CSAH75IntersectionImprovementProject
Attachments:Agreement.75.25.revised.12.23.14.pdf
GoodafternoonJeff,
PleasefindattachedarevisedAgreementfortheabovementionedproject
thatreflectsCountyfundingtowardstheprojectin2015.
BaseduponyourrecentphonecallrequestingCountyfundingin2015,we
reviewedourmaintenanceprogramandtheintentoftheCountysupportfor
theproject.Wedeterminedthatitwasintendedtoprovidefinancial
participationtowardstheprojectinanamountthatwasequivalenttohat
weweregoingtospendonimminentpavementmaintenance(thatatonetime
wasananticipatedmillandoverlay).
Thepavementmaintenancestrategyplannedfor2015onCSAH75isaMicro-
surface(notamill&overlay)andwehavecalculatedacostamountof
$17,600thatwewouldhavespentonpavementmaintenancefortheareaof
theCity'sprojectonCSAH75.
Pleasenotetherevisionstopage2(5th"Whereas"fromthetop)andpage
3(Article3)oftheAgreementthatreflectsthechangesforaCounty
financialcontributionthatcanbemadein2015,aftercontractawardand
receiptofaninvoicebytheCity.
Pleaseletmeknowifyouhaveanyquestionsorrequireadditional
information.
HaveaMerryChristmas!
Regards,Virgil.
VirgilG.Hawkins,P.E.
WrightCountyHighwayEngineer
Direct:763-682-7388
WrightCountyHighwayDepartment
1901Highway25North|Buffalo,MN55313
Main:763-682-7383|Fax:763-682-7313|www.co.wright.mn.us
CityCouncilAgenda:10/27/14
1
7E.ConsiderationofapprovingtheFinalIntersectionConceptPlanandauthorizing
WSBtoproceedwithFinalDesignforHighway25/CSAH75Intersection
Improvements,CityProjectNo.10C009(Z2575)(WSB)
A.REFERENCEANDBACKGROUND:
StaffisrequestingCityCouncilapprovetheFinalIntersectionConceptPlanforthe
proposedTH25atBroadway(CSAH75)improvementsandauthorizingWSBtoproceed
withtheFinalDesign,includingpreparationofenvironmentaldocuments,plansand
specifications.
TheCityhasidentifiedseveralneedsfortheimprovementstotheintersectionincluding:
Improveregionalandlocaltrafficflow
Improvesafety
Relievetrafficcongestion
Improvepropertyaccess
Reducedelay
Provideforexistingandfutureeconomicgrowthofthearea
StaffhasbeenworkingwiththeMonticelloTransportationAdvisoryCommittee(TAC),
WrightCountyandMnDOTonpreparingaplantoaddresstheseneeds.Preliminary
studiesanddesignswerepreparedtodeterminetheappropriatelevelofimprovements
requirednowandinthefuturefortheintersection.Thepreliminarystudiesledtothe
developmentoftheinitialintersectionconceptplanthatwasusedtosecure$1.7million
ofFederalandStatefundingfortheimprovements.
SincesecuringthefundingstaffhasbeenworkingwithWrightCountyonafinalconcept
planfortheintersection,includingacomprisesolutionforthelaneconfigurationon
Broadway(CSAH75),specificallythedesignwestofTH25.StaffhasmetwithWright
CountystaffandtheCountyBoard(CommitteeoftheWhole)todiscussthe
improvementsfortheintersection.Thoseconversationsidentifiedfourprimaryissues:
1.MaintainingparkingonBroadway(CSAH75)westofTH25.
2.MaintainingtwolanesineachdirectiononBroadway(CSAH75).
3.Constructionofimprovementstoaccommodatefuturegrowth.
4.UsingtheFederalandStatefundingsecuredforfutureimprovements.
WhiletheprimaryconcernofboththeCountyandCityistheoperationandsafetyofthe
intersection,theCityhasexpressedadesiretomaintainparkingonCSAH75(Broadway)
specificallywestofTH25;whiletheCountywantedtomaintaintwothroughlanesin
eachdirectiononBroadway(CSAH75).
CityCouncilAgenda:10/27/14
2
ThroughthosemeetingsandcommunicationswiththeCountyacomprisesolutionforthe
Broadway(CSAH75)configurationhasbeenagreeduponbybothCityandCounty
engineeringstaff.Itincludes:
MaintainingparkingonbothsidesofBroadway(CSAH75)westofTH25.
ProvidingtwothroughlanesforeastboundCSAH75byshiftingthelanesand
usingtheoutside,futureeastboundtonorthboundleftturnlane,asathroughlane.
Theimpactofthisoptionwouldberemovingsomeparkingonthesouthsideof
CSAH75justeastofWalnutStreet(approximately2to3spacesatCornerstone
Cafe)andmodifyingthemedianontheeastsideofTH25.Itshouldbenotedthat
onlyoneleftturnlanewillbeprovidedasitexiststodayinsteadoftheultimate
designfortheintersectiontoincludedualleftturnlanesfortheeastbound
approachtoTH25.SeeFigure2.
ProvidingonewestboundthroughlaneforwestboundBroadway(CSAH75)west
ofTH25.
TheattachedFigure4showstheintersectionconceptplanforthecurrentproposed
agreeduponimprovements.Aspartofthis,theCitywouldenterintoagreementwiththe
CountywhereastheCitywouldbewillingtoconsidercommittingtothefollowing
criteriathatwouldnecessitate:
1.Theadditionofasecondwestboundthroughlane,whichwouldremovetheon-
streetparkingonthenorthsideofBroadway(CSAH75).
and/or
2.Theadditionoftheeastboundtonorthbounddualleftturnlane,includingthe
costassociatedwithremovingtheparkingandrestripingCSAH75andmodifying
themedianontheeastsideofTH25andrevisingthesignalifdeemednecessary.
Thisoptionwouldalsoremovetheon-streetparkingonthesouthsideofCSAH
75.
Thecriteriaintheagreementwouldinclude:
Trafficdelayandqueuing–TheCityunderstandsthattheflowoftrafficon
CSAH75(Broadway)isofprimaryinteresttotheCounty.Itisalsoimportantto
theCitythatpatronstothebusinessalongBroadwayareabletoeasilyaccessthe
area.TheCitywillworkwiththeCountytomonitorthedelaysandqueuingto
providethattrafficisflowingatacceptablelevelsduringaveragepeaktimes.
Trafficsafety–Safetyofvehiclesandpedestriansisalsoaprimaryconcernofthe
City.Shouldtheproposedlaneconfigurationincreasethenumberofcrashesin
thecorridortheCitywilltaketheleadtodeterminethecauseandsolutionfor
resolvingtheoccurrences.
CityCouncilAgenda:10/27/14
3
AtsuchtimeasredevelopmentoccursontheblocksadjacenttoCSAH75westof
TH25,theCitywillworkwiththeCountytodeterminetheappropriatedesign
considerationforCSAH75(Broadway).
TheCountyisdraftinganagreement,whichstaffwillbebringingtoCouncilfor
considerationatanupcomingCouncilmeeting.
Inordertomoveforwardwiththeprojectnowasrelatedtotimingeligibilityforthe
federalfunding,staffisrecommendingthatCouncilauthorizeengineeringservicesfor
thepreparationofenvironmentaldocumentsandfinaldesignincludingpreparationof
finalplansandspecifications.
Theprojectdesignwillincludethefollowingitemsthathavebeenraisedthroughoutthis
process:
1.Turningradiifortrucks –Turningradiifortruckswillbeimprovedinthesoutheast
andsouthwestquadrantsoftheintersection.Theturningradiusinthenorthwest
quadrantwillnotchangeuntilsuchtimeasthatblockredevelops.Tohelp
accommodatetrucksturningsouthboundTH25towestboundBroadway(CSAH75),
asurmountabletypecurbwillbeinstalledonthenorthsideofthenewmedianon
westsideofBroadway(CSAH75).
2.Impactstostreetscapeimprovements -Theexistingmidblockbumpoutinthe
parkinglanewestofTH25onBroadway(CSAH75)willnotberemoved.Thebump
outinthesouthwestquadrantwillberemovedtoimprovethetruckturningradius.It
shouldbenotedthatshoulditbedeterminedthatparkingneedstoberemovedon
Broadway(CSAH75)itwillbetheCity’scosttoremovethebumpouts.
3.NorthboundTH25toeastboundBroadway(CSAH75)rightturnlane –Anew
rightturnlanehasbeenaddedtotheconceptplan.Thisadditionlanerequiresan
additional2,100squarefeetofrightofwaybeusedfromtheadjacentCityproperty-
reducingthedevelopableareaandincreasingthepedestriancrossinglengthfromthe
SEtotheNEquadrants.
4.Pedestrianimprovementsincludingstampedcolorconcretecrosswalkssimilarto
thetypeonWalnutStreetatCityHall.–Thiswillbeincludedwiththeprojectonall
newcrosswalks.
5.FutureCitycosts –AtsuchtimeastheeastboundBroadway(CSAH75)to
northboundTH25dualleftturnlaneand/orthesecondwestboundthroughlaneon
Broadway(CSAH75)arerequired,theestimatedcosttoremovethebumpouts,
revisethemedianontheeastsideoftheintersection,restripetheroadwayandmodify
thetrafficsignaltiming,wouldrangefrom$30,000to$60,000.
6.Countycostparticipation –AspartoftheletterreceivedfromtheCountyconcurring
withtheproposedconceptplan,theyindicatedthatwiththisproposaltheywouldnot
CityCouncilAgenda:10/27/14
4
beparticipatingintheconstructioncost.Theirparticipationwasidentifiedtobe
$90,000,equivalenttoamillandoverlayoftheBroadway(CSAH75)approaches.
StaffwillbecontactingtheCountytodiscussthisinfurtherdetail.
A1.Schedule:AsidentifiedbytheFederalSTPandStateCIMSfunding,thisproject
isrequiredtobeunderconstructionbyJuly1,2015.Basedonthisrequirement
thefollowingkeymilestoneswillneedtobemet.
October27,2014Councilapprovesfinalconceptplan
WeekofOct27,2014Completetrafficcounts,updateICEreport
December1,2014SubmitProjectMemo(requireddeadline)
January2015ProjectMemoApproval
February9,2015CouncilapprovesPlansandSpecs,authorizeAdforBid
February2015SubmitFinalPlansandROWCertificate#1toMnDOT
April/May2015OpenBids
May2015SubmitDocumentstoCivilRightsOffice
June8,2015AwardProject
June22,2015ConstructionStart
June26,2015Request1stpayrequestforFederalandCIMSfunding
(needstobesubmittedbyJuly2015)
November2015SubstantialCompletion
Inordertomaintaintheprojectschedule,CitystaffandWSBwillbeholding
monthlyintersectioncoordinationmeetingonthisproject.Staffisalsoworking
concurrentlyonmanagingtheenvironmental,structuralandTIFanalysisforthe
demolishingbuilding(s)withinBlock34.
A2.BudgetImpact:Thetotalprojectcostisestimatedat$2,246,000,whichinclude
constructionandindirectcosts,includingengineering(previousandfuture),legal,
administrativecosts.FundingfortheprojectasincludedintheCity’sCapital
ImprovementPlanisasfollows:
FederalSTPFunds(Construction)$1,200,000
CIMS(Construction)$450,000
CIMS(ConstructionEngineering)$56,000
TotalDedicatedFederalandStateFunding$1,706,000
TotalremainingtobefundedfromStateAid,City,Countyfunds=$540,000
StaffwillbeworkingwithWrightCountytodiscusstheirfundingshare,which
theypreviouslycommittedtoat$90,000.
Finaldesignfeestoincludecompletionoftrafficcounts,ICEreport,
environmentaldocuments,preparationoffinalplansandspecificationsfor
bidding,MnDOTcoordination,andcoordinationwithWrightCountyona
CityCouncilAgenda:10/27/14
5
cooperativeagreementisestimatedat$200,000andisincludedwiththetotal
projectcost.
A3.StaffWorkloadImpact:Staffwouldbeinvolvedwithreviewofthefinalplans
andspecificationsalongwithcoordinationofthedesignwiththesoutheast
quadrant(Block34)propertydemolitioncoordination.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheFinalIntersectionConceptPlanandauthorizeWSBto
proceedwithFinalDesignforHighway25/CSAH75IntersectionImprovements,
CityProjectNo.10C009(Z2575).
2.Motiontotabletoaddressadditionalissuesandconcerns,asdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsapprovingAlternative#1giventhattimeisoftheessencein
completingthedesignandbiddingoftheprojectforaJune2015constructionstart.Staff
willcontinuetoworkwithWrightCountyonthenotedagreementandfundingshare.
D.SUPPORTINGDATA:
Figure4-Revisedintersectionconcept
Figure2–Ultimateintersectionconcept
LetterfromWrightCounty
CityCouncilAgenda:03/09/15
1
7B.ConsiderationofadoptingResolution#2015-014torestrictparkingindesignated
areasalongHighway25andCSAH75fortheTH25/CSAH75Intersection
Improvements,CityProjectNo.10C009 (SB)
A.REFERENCEANDBACKGROUND:
TheintersectionimprovementsatTH25andCSAH75waspreviouslyandiscurrently
designedtoStateAidstandardsinorderfortheCitytobeeligibletoreceivetheStateand
Federalfundingfortheproject.
Inordertorestrictparkinginareaswhereitdoesnotmeetstandardsorwouldposea
trafficsafetyissue,anoparkingresolutionisrequiredtobesubmittedtotheStatewith
theprojectplans.TheparkingrestrictionsasshownonAttachmentAandconsistofthe
followingareas:
•ExistingbumpoutsonCSAH75westofTH25.Parkingisalreadyrestrictedin
theseareas,butneedstoberestatedbyresolutionwiththeproposedproject.
•Withtheincreasedradiusandremovalofthebumpoutatthesouthwestcornerof
theintersection,asmallportionoftheparkingwillberemovedonCSAH75in
frontoftheMonticelloChamberofCommercebuilding.
•On-streetparkingalongthenorthsideofCSAH75infrontofthedrivewayat101
BroadwayStWest.Parkingisalreadyrestrictedintheseareas,butneedstobe
restatedbyresolutionwiththeproposedproject.
•Existingon-streetparkingwillberemovedalongthenorthsideofCSAH75from
WalgreenstoCedarStreet.ParkingisalreadyrestrictedalongtheWalgreens
propertyonCSAH75.
•On-streetparkingwillberemovedalongthesouthsideofCSAH75fromTH25
easttotheaccesstoBlock34,justwestofCedarStreet.On-streetparkingwill
remaininfrontofCornerCaféandtheapartmentbuilding.
A1.BudgetImpact:NA
A2.StaffWorkloadImpact:Thisispartoftheplanpreparationandsubmittalto
StateAidfortheprojectandhasnostaffworkloadimpact.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2015-014restrictingparkingindesignatedareas
alongHwy25andCSAH75fortheTH25/CSAH75IntersectionImprovements,
CityProjectNo.10C009,asspecifiedintheResolutionandAttachment“A.”
CityCouncilAgenda:03/09/15
2
2.MotiontodenyadoptionofResolution#2015-014atthistime.
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.
D.SUPPORTINGDATA:
CityResolution#2015-014withAttachmentA
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2015-014
RESTRICTINGPARKINGONTRUNKHWY25ANDCSAH75INDESIGNATED
AREASFORTHETH25/CSAH75INTERSECTIONIMPROVEMENTS,
CITYPROJECTNO.10C009
STATEPROJECTNO.222-010-003/STATEAIDPROJECTNO.086-675-019
WHEREAS,theCityofMonticellohasplannedimprovementsfortheintersectionofTrunk
Highway(TH)25(akaPineStreet)andCountyStateAidHighway(CSAH)75(akaBroadway
Street),from3rd StreettoRiverStreetonTH25andfromWalnutStreettoCedarStreeton
CSAH75;and
WHEREAS,theCityofMonticellowillbeexpendingacombinationofFederal(STP),State
(CIMS)fundingandStateAidfundingontheimprovementsonTH25andCSAH75;and
WHEREAS,thisimprovementdoesnotprovideadequatewidthforparkingonbothsidesofthe
streetonTH25,andintheareasonCSAH75asindicatedinAttachment“A”;andapprovalof
theproposedconstructionasaMunicipalStateAidstreetprojectmustthereforebeconditioned
uponcertainparkingrestrictions;
NOWTHEREFORE,BEITRESOLVED,thattheCityofMonticelloshallherebybansthe
parkingofmotorvehiclesonTH25from3rd StreettoRiverStreetonbothsidesofthestreets,
andonCSAH75asindicatedinAttachment“A”,atalltimes.
ADOPTEDBY theMonticelloCityCouncilthis9th dayofMarch,2015.
CITYOFMONTICELLO
BrianStumpf,Mayor
ATTEST:
JeffO’Neill,CityAdministrator
CERTIFICATION
STATEOFMINNESOTA
COUNTYOFWRIGHT
IherebycertifythattheforegoingisatrueandcorrectcopyofResolution#2015-014
dulypassed,adoptedandapprovedbytheMonticelloCityCouncilattheirscheduledmeetingon
March9,2015,andrecordedinminutesofsaidmeeting.
____________________________________
JeffO’Neill,CityAdministrator
NotaryPublic:_______________________________
Date:___________________________
(STAMP)
ATTACHMENT“A”
AerialDrawing-TH25atCSAH75Intersection
CityCouncilAgenda:03/09/2015
1
7C.Considerationofallocatingatwo-acreportionofparklandatMeadowOakPark
forafutureoff-leashdogpark (TP)
A.REFERENCEANDBACKGROUND:
TheCityofMonticelloisapetfriendlycommunity.AlloftheCityparksareopentothe
publicandwelcomeon-leashpetswiththeirowners.However,anumberofresidentsare
interestedinamoretypicaltypeoffenced-indogparksimilartooff-leashdogparksin
othercommunities.TheParkSuperintendentreceivedawrittenrequestinJulyto
developapublicdogpark.TheproposalwasbroughttotheMonticelloParks
Commissionwhoreviewedtheideaandproposedsettingasideaportionofcity-owned
parklandforafuturedogpark.TheareabeingconsideredisintheMeadowOak
development.TheCityowns10.90acresofnaturalarea,OutlotE,intheMeadowOak
development,whichisidentifiedaspartofMeadowOakParkintheParksandPathways
SystemPlan.Theplanistoutilizeapproximatelytwoacresoftheparkforafencedin
off-leashdogpark.Theproposedareaislocatedawayfrompropertyownersandfalls
alongtwocitypathwaysystems.Thiswillprovideasocialhubfordogwalkers(a
sizeablepercentageofusers)andotherresidentsthatmaywanttodrivetotheparkand
exercisetheirdogsinacontrolledenvironment.Thiswillbeasustainablefacilityand
easytomaintain.Theparkwillattractnewusersandhelpwiththeoverallissuesof
controllingdogsinparks.
TodaythisareaatMeadowOakParkisunder-utilized.Addingafenced-indogparkarea
willbecompatibleandcomplementarywithotherusesatthepark.Thereisasmall
parkinglotonOakRidgeDrivewithadirectpathwayconnectiontoMeadowOakPark.
Whiletheproposedsiteismissingadrinkingwatersourcefordogs,parkusersmaybring
intheirownwater.AnaddedbenefittothissiteistheCity-ownedstormwaterpond
withinMeadowOakOutlotEwhichcanbeutilizedbyparkgoersduringthehotsummer
monthsfortheirdogstocooldownandhaveaniceplacetosplashandplay.
Duringthebudgetpreparations,Citystaffrecommendedaddingadogparktothe2015
budgetbaseduponarecommendationbytheMonticelloParksCommission.Thestart-up
costtoimplementthefencedindogparkwasestimatedat$17,500.Duringthebudget
meetings,theCityCouncilremovedthebudgetamountforadogpark.InsteadCouncil
suggestedstafflookintootherfundingalternativessuchasanEagleScoutprojector
privatefundraisingtocompletetheparkwhichwouldtogiveasenseofownershipfor
dogparkusers.Citystaffhasbeenincontactwithresidentswhoareinterestedinforming
adogparkcommittee.Thepurposeofthiscommitteewouldbetoraiseprivatefundsto
buildthedogparkinthetwoacrenaturalareaatMeadowOakPark.Listedbeloware
somewaysthecommitteewouldgeneratefundsforDogPark.
•LocalBusinessdonationsoffunds,productsorservices
•Residentitemsorservicestoauction
•Bakesale(foodforbothdoggiesandowners)
•Rummagesale
•Demonstrations/Q&Abylocaldogtrainers
•Petfirstaidclass
CityCouncilAgenda:03/09/2015
2
•Petmicro-chipping
•Grooming/nailtrimming
•Gofundme.com
•Portionofannualdoglicenseregistrationtowardspark
DuringtheMonticelloParksCommissionmeetingheldonJune26,2014,theParks
Commissionhadtheopportunitytoreviewproposedplansforafuturedogpark.Theplan
consistedofadouble-gatedfencedentranceaccessingthetwoacrenaturalareaat
MeadowOakParkwhichwouldbefencedontheperimeter.Othersuggestedsite
amenitiesconsistofpicnictables,benches,petreceptacles,andappropriatesignagewith
anestimatedstart-upcostof$17,500.TheParksCommissionrecommendedthedogpark
projectutilizingapproximatelytwoacresofthenaturalareatMeadowOakPark.City
staffisrequestingCounciltosetasidethistwoacreportionofthenaturalareaatMeadow
OakParkforanoff-leashdogparkwhichwillbefundedbyprivatedonations.Upon
approvalbytheCityCouncil,theDogParkcommitteewillstarttheprocessofplanning
andfundraising.Thegoalistohavefundsinplacebythe2016seasonforthedogpark
projectdevelopment.
Asanalternative,Councilcouldaskstafftoexamineotherpossiblelocationsforadog
park;however,thisappearstobeagoodsettingandotherparkoptionsarelimited.
A1.BudgetImpact:Nobudgetimpactastheproposedpropertyisalreadypartofthe
CityparksystemandmaintainedbytheMonticelloParksDepartment.The
estimatedcostof$17,500forthedogparkimplementationwillbefundedthrough
privatedonations.
A2.StaffWorkloadImpact:StafftimeinassistingwiththedevelopmentofaDog
Parkcommittee,whichcouldincludetimeorganizingvolunteersandmeetings.
B.ALTERNATIVEACTIONS:
1.Motiontoallocateatwo-acreportionofthenaturalareaatMeadowOakParkfor
afutureoff-leashdogpark.
2.MotiontodenyallocatingtwoacresinMeadowOakParkforafutureoff-leash
dogparkatthistime.
C.STAFFRECOMMENDATION:
CitystaffandParksCommissionrecommendsAlternative#1toallocateatwoacre
portionofMeadowOakParkasrecommendedbytheMonticelloParksCommissionfora
futureoff-leashdogpark,whichwouldbefundedbyprivatedonations.
D.SUPPORTINGDATA:
Aerialmapoftheproposedoff-leashdogparkandparkingarea