City Council Agenda Packet 04-13-2015Page 1 (Monday, April 6, 2015)
AGENDA
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, April 13, 2015 – 7 p.m.
Mississippi Room, Monticello Community Center
Mayor: Brian Stumpf
Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta
1. General Business
A. Call to Order
B. Pledge of Allegiance
C. Approval of the Regular Meeting Minutes from March 23, 2015
D. Consideration of Adding Items to the Agenda
E. Proclamation for “Terry Tomann Day” (April 22nd, 2015)
F. Proclamation for “Arbor Day” (April 24th, 2015)
G. Citizen Comments
H. Public Service Announcements/Updates
CentraCare Health Annual Update – Mary Ellen Wells
Planning Commission Vacancies
100 West Broadway Demolition Update
I. Council Liaison Updates
Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel)
Charlotte Gabler (PC, FAB, Lib, Personnel)
Lloyd Hilgart (EDA, IEDC, TAC, M-BL Trans, TSAC)
Tom Perrrault (EDA, PAC, MOAA, M-BL Trans, WWTF, Emrg, Safety)
Glen Posusta (Parks, BCOL, TSAC, Comm Ed)
J. Department Updates
Community Development
Wright County Ordinance Amendment – Solar Energy Systems
Special Event Permit Update
Community Center
Wrist Bands
City Administrator
2. Consent Agenda
A. Consideration of approving the payment of bills for April 13th
B. Consideration of approving new hires/departures
C. Consideration of approving the Out-of-State Training for Finance Director
D. Consideration of approving the one-month membership rate for the Monticello Community Center
Page 2 (Monday, April 6, 2015)
E. Consideration of approving the replacement of Gymnasium Floor
F. Consideration of adopting Resolution 2015-027 accepting donations for the March Madness, Riverfest,
and Blazin’ Through Bertram 5K events
G. Consideration of approving a Special Event Permit allowing use of the City Commuter Lot and related
assistance in conjunction with Monticello Recycling Day on May 02, 2015. Applicant, Jason Warehime,
Metro Appliance Recycling
H. Consideration of adopting Resolution 2015-025 Approving an administrative lot combination and simple
subdivision for Lots 14 and 15, Block 34, Original Plat of Monticello. Applicant: City of Monticello
Economic Development Authority
I. Consideration of adopting Resolution 2015-031 for the loan application to the Minnesota Public
Facilities Authority for the WWTF Phosphorus Reduction and Digester Cover Improvement
project, City Project No. 14C002
2A. Consideration of items removed from the consent agenda for discussion
3. Public Hearings
A. Public Hearing – Consideration of vacation of drainage and utility easements for Lot 5, Block 4; Lots 24
& 51, Block 5; Lot 9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition. Applicant: Sunset
Ponds III Homeowners Association/Sunset Ponds, LLC
PUBLIC HEARING RECOMMENDED ACTION: Consideration of adopting Resolution 2015-023
approving the vacation of drainage and utility easements for Lot 5, Block 4; Lots 24 & 51, Block 5; Lot
9, Block 6; and Lot 9, Block 7 of Sunset Ponds 2nd Addition
B. Public Hearing – Consideration of reassessments for an unpaid escrow shortage on Lots 4 and 5, Block
1, Parkside at Meadow Oak 2nd Addition
PUBLIC HEARING RECOMMENDED ACTION: Consideration of adopting Resolution 2015-029
approving the reassessment of a delinquent account to be certified against tax forfeit parcels (PID 155-
168-001040 and 155-168-001050) for an upcoming tax forfeit auction
4. Regular Agenda
A. Consideration of adopting Resolution 2015-024 approving the final stage Planned Unit Development,
Final Plat and Development Contract for Sunset Ponds 3rd Addition. Applicant: Sunset Ponds, LLC
B. Consideration of adopting Resolution 2015-030 approving the final plans and specifications and
authorize advertisement for bids for the School Boulevard/Fallon Avenue & 85th Street Improvements,
City Project No. 14C003
C. Consideration to authorize a Request for Qualifications and Proposal for the Bertram Chain of
Lakes Athletic Park to include a master site plan, phasing plan, feasibility report, schematic
grading plan, and construction design, plans and coordination for interim improvements.
4a. Added Items
5. Adjournment
MINUTES
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,March23,2015–7p.m.
MississippiRoom,MonticelloCommunityCenter
Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerrault,andGlenPosusta
Absent:None
1.CalltoOrderandPledgeofAllegiance
MayorStumpfcalledthemeetingtoorderat7:00p.m.anddeclaredaquorumpresent.The
PledgeofAllegiancewasrecited.TheMayorwelcomedthenewCityClerkMarieWeinand.
2A.AcceptMinutes–March9th,2015SpecialCouncilMeeting
TomPerraultmadeamotion,secondedbyCharlotteGablertoaccepttheMarch9th,2015Special
MeetingMinutesaspresented;m/cwith5ayesand0nays.
2B.AcceptMinutes–March9th,2015RegularCouncilMeeting
GlenPosustamadeamotion,secondedbyTomPerraulttoaccepttheMarch9th,2015Regular
MeetingMinutesasamended;m/cwith5ayesand0nays.
3.Considerationofaddingitemstotheagenda
a.JeffO’NeillCurrentLegislationUpdates
b.JeffO’NeillWristBandPurchase
c.MayorStumpfrequestedafinancialreportonAnimalControl
d.MayorStumpfrequestedadiscussiononthefinancialsforRiverfest
4A.Citizencomments,publicserviceannouncements,updates
a.CitizenComments–None
b.PublicServiceAnnouncements
i.EggScramble&Splash
1.KittyBaltoswaspresentandgaveanupdateontheeventwhichwillbe
heldonMarch30th.
c.StaffUpdates
i.RefuseCollection
WayneObergadvisedtheCouncilthatthecitycontractforrefuseandrecycling
serviceswithAdvancedDisposalwillbeupattheendofMay.BradHegwes
fromAdvancedDisposalwaspresenttodiscusstheproposedincreaseinrates.
Rateswouldbegoingfrom$6.89to$8.01forrefuseandupto$2.92for
recycling.BradHegwesinformedtheCouncilthathewouldneedtoaddafuel
surchargeifthefuelpricesincreasedover$3.00/gallon.WayneObergspokeof
thefinancialimpactbeingapproximately$75,000-$80,000however,this
foreseenincreasehasalreadybeenbudgeted.WayneObergadvisedtheCouncil
thatthecityisnotrequiredtoseekproposalsforthisservicehowever,theymay
dosoiftheyfeeltheycangetabetterpricefromadifferentcompanyandasked
thecouncilfordirection.WayneOberginformedthecouncilthathehasbeen
checkingandAdvancedDisposalsratesareonthelowendcomparedtothe
currentratesofsurroundingcities.Discussiontookplaceaboutthecontract
lengthbeing5years.CouncilconsensuswastohaveWayneObergpresenta
newcontractforAdvancedDisposalatanupcomingcouncilmeetingforreview.
NoactionbytheCityCouncilwastaken.
ii.TH25ProjectSouthofI-94
ShibaniBissonwaspresentandgaveabriefupdateontheTrunkHwy25
ExpansionProject.KnifeRiverwillbestartingonApril20th withthefirstmonth
ofworkinvolvingsomenightworktocompletetemporarywidening.May/June
workwillbethereconstructionoftheNorthboundlaneswitchingtrafficoverto
theSouthboundlane.July/AugustwillbethereconstructionoftheSouthbound
lanes.ExpectedprojectcompletionbySept.1st,2015.Therewillbetemporary
closureson85th Stforapprox.6-7weeksinJune/July.AlsoCountyRd.106will
haveatemporaryclosuresforapprox.7days.Weeklyconstructionmeetingwill
beheldandMNDOThasawebsiteforupdatesat www.mndot.gov/d3/monti.
iii.WrightCountyAgreementforTH25/CSAH75IntersectionImprovements
ShibaniBisson,JeffO’NeillandCharlotteGablerattendedtheCountyBoard
meetingonMarch17thtoasktheCountyfor$90,000.00infundingforthemill
endoverlayofCSAH75withintheprojectlimitswhichwasapproved.
4B.CouncilLiaisonUpdates
1)BrianStumpf(IEDC,MCC,FAB,MOAA,MFRA,BCOL,TAC,Personnel)
-MayorStumpfattendedtheMarch12th I-94CoalitionmeetinginRogers,MNand
updatedthecouncilthat12membersattendedtheFeb.12th TransportationDayatthe
CapitalandmetwithSenatorsandRepresentativetotalkabouttheexpansionofI-94.
-MayorStumpfattendedtheMarch16th FireReliefmeetingwhereadiscussiontook
placeaboutthecity’scontributiontotheFireRelief.TheFireReliefTreasurerwas
absentsoanytopicsrelatedtofinancesweretableduntilthenextmeeting.
-March17th MayorStumpfattendedtheMonticelloCommunityCentermeetingand
reportedthatusageandmembershipwereupslightly.Staffwillbebringinganew
softwareproposaltothecouncilinthenextmonthortwo.Thenewsoftwarewillprovide
greaterefficienciesonamenities.Staffvotedtorecommendapprovalofaone-monthrate
tobeusedonaspecialtybasis.Thewaterslidestepsarenowcompletelygalvanized,
therearehealthierfoodchoicesnowavailableatthefoodcounter.MayorStumpfalso
thankedtheMCCstaff,TomMooresandhisstaffforgettingeverythingcleanedup.
-OnMarch18th MayorStumpfattendedtheWrightCountiesMayorsAssoc.in
Annandale.ThenextmeetingwillbeonJune17th inDelanowithatour.Delano’s
MayorDaleGraunkewasappointedtotheRegion7WTransportationPolicyBoardand
willbeprovidingupdatesattheirmeetings.
2)CharlotteGabler(PC,FAB,Library,Personnel)
-OnMarch17th CharlotteGablerattendedtheLibraryBoardwhoisexcitedtohaveanew
faceontheirboard.Thelibraryisnowofferingsomenewservicessuchas“Aska
Librarian”.RonScharawillbeatthelibraryonMarch24th at6:30p.m.
-CharlotteGableralsoattendedtheFibernetmeetingandreportedthateveryonewas
excitedaboutthenewGIGACENTERforresidentsthatisreportedlysuper-fastandyou
canhaveupto20devicesworkingatthesametimeandeveryoneshouldstillhavethe
speed,etc.Staffisworkingoncleaningupaccounts.
3)LloydHilgart(EDA,IEDC,TAC,M-BLTransp,TSAC)
-LloydHilgartreportedthattheEDAhadaworkshoptodiscussthegoalsfortheyear.
Anotherworkshopwillbescheduledinthenearfuture.
4)TomPerrault(EDA,PAC,MOAA,M-BLTransp,WWTF,Emerg,Safety)
-TomPerraultfollowedupontheEDAreportthatLloydHilgartgaveandreportedthat
theEDAisworkingona2015/2016WorkPlan.TomPerraultattendedtheclosedEDA
meetingpriortothismeetingtodiscussthedowntownarea.
5)–PoliceAdvisoryCommissionwillbegininterviewingforthevacantseat.
-Emergency/Safety–therewillbeadrillthissummer.
-BoardofReview&EqualizationwillbeheldonApril9th andadvisedthatitisthe
responsibilityofthepropertyownertoinitiateachange.
6)GlenPosusta(Parks,BCOL,CommEd,TSAC)
-ParksmeetingthisThursday.
–BCOLmeetingwillbeheldinacoupleofweeks.
5.ConsentAgenda
GLENPOSUSTAMADEAMOTION,SECONDEDBYLLOYDHILGARTTO
APPROVETHECONSENTAGENDAITEMSB,D,E,F,G,I,J,LANDNAS
PRESENTED;MOTIONCARRIED5:0withthefollowingitemsbeingapproved:
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments.
Recommendation:Ratifynewhiresandterminations.
D.ConsiderationofwaivingstatutoryliabilitylimitsforCityinsurancerenewals.
Recommendation:ApprovewaivingthestatutoryliabilitylimitedforCityinsurance
renewals.
E.ConsiderationofacceptingproposalandawardingathreeyearcontracttoRESSpecialty
PyrotechnicsfortheRiverfestfireworksdisplay.Recommendation:Accepttheproposal
andawardathreeyearcontracttoRESSpecialtyPyrotechnicsfortheRiverfest
fireworksdisplay.
F.ConsiderationofadoptingResolution#2015-018approvingalotsplitforLots9-10,Block
22,OriginalTown (PID155-010-022090-624W4th St).Applicant:VictorandBarbara
Hellman.Recommendation:AdoptResolution#2015-018approvingthelotsplitforLots
9-10,Block22,OriginalTown(PID155-010-022090–624W4th St).
G.ConsiderationofadoptingResolution#2015-019approvinganAmendmentto
DevelopmentandFinalStagePlannedUnitDevelopmentforLot3,Block1,UnionCrossings
2ndAddition(MattressFirm).Applicant:MFMonticello,LLC.Recommendation:Adopt
Resolution#2015-018approvinganamendmenttotheDevelopmentandFinalState
PUDforLot3,Block1,UnionCrossings2nd Addition(MattressFirm).
I.ConsiderationofadoptingResolution#2015-022acceptingapetitionandcallingfora
publichearingforvacationofdrainageandutilityeasementsforLot5,Block4;Lots24&
51,Block5;Lot9,Block6;andLot9,Block7ofSunsetPonds2nd Addition.Applicant:
SunsetPondsIIIHomeownersAssociation/SunsetPonds,LLC.Recommendation:Adopt
Resolution2015-022acceptingapetitionandcallingforapublichearingforvacationof
drainageandutilityeasementsforLot5,Block4;Lots24&51,Block5;Lot9,Block6;
andLot9,Block7ofSunsetPonds2nd Addition.
J.ConsiderationofadoptingResolution#2015-020approvinganAmendmentto
DevelopmentStagePlannedUnitDevelopmentandPreliminaryPlatforHoglundBusPark.
Applicant:WayneHoglund/GordonHoglund/WAGPartnersLLP.Recommendation:
AdoptResolution#2015-020approvinganamendmenttotheDevelopmentStatePUD
andPreliminaryPlatforHoglundBusPark.
L.ConsiderationofapprovingSpecialEventPermitallowinguseoftheCommunityCenter
parkinglotandrelatedassistanceinconjunctionwiththeMonticelloLions40th Anniversary
celebrationonFriday,May29,2015.Applicant:MonticelloLions.Recommendation:
ApprovetheSpecialEventPermitfortheMonticelloLions40th Anniversary
celebration.
N.ConsiderationofadoptingResolution#2015-021acceptingapetitionandapprovingthe
annexationofa10-acreparceloflandlocatedintheMOAA (PID213-100-103300),subject
toorderoftheBoardofMunicipalBoundaryAdjustments.Applicants:David&Mary
Spike.Recommendation:AdoptResolution#2015-021acceptingapetitionand
approvingtheannexationofPID213-100-103300.
ItemsA,C,H,K,MandOweremovedtotheregularagendaitemsection.
6.Considerationofitemsremovedfromtheconsentagendafordiscussion
A.ConsiderationofapprovingpaymentofbillsforMarch23rd
GlenPosustaraisedaconcernaboutthe$7500XSolarexpenseandrequestedabreakdownof
theexpenses.JeffO’Neillgaveabriefupdateontheproject.Lloydraisedaconcernaboutthe
wristbandexpense.CityAdministratorJeffO’NeilladvisedtheCouncilthatthepurchasehad
beenmadewiththesamevendoranddetailsaspreviously.JeffO’Neillapologizedfornot
gettingthepurchasepriorapprovedbytheCouncilwiththefinalexpendituregoingover
$10,000.Somediscussiontookplaceaboutdifferentoptionsforwristbandsthatmightbe
cheaperandstilladequate.WayneObergalsodiscussedtheoptionofusingtheState
CompetitiveBuyingSite.Thewristbandsarenotcustomizedandcouldpossiblybereturnedif
anotheroptionisfound.MayorStumpfsuggestedVickiBaltoscheckwithotheraquatic
centerstoseewhattheyareusing.Councilconsensuswasifabetteroptionisavailable,staff
isdirectedtocheckintoreturningthecurrentones.GLENPOSUSTAMADEAMOTION,
SECONDEDBYLLOYDHILGARTTOAPPROVETHEBILLSASPRESENTED;
MOTIONCARRIED5:0.
B.ConsiderationofadoptingOrdinance#613foranamendmenttotheMonticello
ZoningCode,Section5.3
TomPerraultraisedaquestionaboutthedefinitionofoutdoorstorage.AngeliaSchumann
providedadefinitionandabriefexplanationthatthisitemwasjustmissedwhentheordinance
wasapproved.LLOYDHILGARTMADEAMOTION,SECONDEDBYCHARLOTTE
GABLERTOADOPTTHEAMENDMENTFORORDINANCE#613,SECTION5.3
ASPRESENTED;MOTIONCARRIED5:0.
H.ConsiderationofadoptingResolution#2015-017toorderimprovementsand
authorizepreparationofplansandspecificationsforthePioneerParkPathway
amendmenttotheSchoolBoulevard/FallonAvenue&85th StreetImprovements,City
ProjectNo.14C003
GlenPosustaraisedconcernsabouttearingupthepathandreplacingversesrepairingthe
necessaryareas.Somediscussiontookplaceaboutthetimingofaddingthistrailplanand
whyitwasn’tincludedwiththeprojecttoensurebetterpricing.Discussiontookplaceabout
thetrafficonthispath,theoriginaldesignofthepathandhowtheconditionofthispath
comparestotheotherpathsneedingrepairsand/orreplacement.Furtherdiscussiontookplace
abouthavingasolidplan/scheduleforroutinemaintenance/repairsofallthepaths/trailsand
ensuringtheproperfundsarebudgetedfor.ConsensusoftheCouncilwastogathermore
informationonthecostofdoinganoverlayversesreplacingandhowlongeachtechniquewill
last.GLENPOSUSTAMADEAMOTIONTOTABLETHEDISCUSSIONUNTIL
THENEXTMEETING,SECONDEDBYLLOYDHILGART;MOTIONCARRIED
5:0.
K.ConsiderationofapprovingSpecialEventPermitallowinguseofSwanParkin
conjunctionwithaprivatefundraiseronSaturday,May16,2015,tobenefitthe
WoundedWarriorProject.Applicant:RichThurman,201MississippiDrive
GlenPosustaquestionedwhythislocationwaschoseninsteadofaparkwherethereismore
parking.RichThurmanwaspresentandgaveanoverviewoftheevent.Aflyer/invitewas
handedouttoCouncilmembers.Approx.400peoplemayattendhowevernotallatonetime
andtherewasnotenoughtimeinthepreparationstopickadifferentlocation.Thislocation
waspickedbecausethepropertyisadjacenttotheirproperty.GlenPosustawasinfavorof
usingoneofthelargerparksthatcanofferbetteramenities.MayorStumpfaskedforapost-
eventupdate.GLENPOSUSTAMADEAMOTION,SECONDEDBYBRIANSTUMPF
TOAPPROVETHESPECIALEVENTPERMITASPRESENTED;MOTION
CARRIEDWITH5:0.
M.ConsiderationofadoptingResolution#2015-015declaringcoststobeassessed,
orderingpreparationofassessmentroll,andcallingforapublichearingtoadopt
assessmentsforanunpaidescrowshortageonLots4and5,Block1,ParksideatMeadow
Oak2nd Addition
TomPerraultraisedaconcernaboutthedateofthepublichearingbeingstatedasApril13th
andApril27th.CityClerkMarieWeinandverifiedthatthePublicHearingdateisApril13th.
TOMPERRAULTMADEAMOTIONTOADOPTRESOLUTION#2015-015
DECLARINGCOSTSTOBEASSESSED,ORDERINGPREPARATIONOF
ASSESSMENTROLLANDCALLINGFORAPUBLICHEARINGASPRESENTED,
SECONDEDBYCHARLOTTEGABLER,MOTIONCARRIED5:0.
O.ConsiderationofadoptingResolution#2015-016approvingplansandspecifications
andauthorizingadvertisementforbidsfortheWasteWaterTreatmentFacility
PhosphorousReductionandDigesterCoverImprovements,CityProjectNo.14C002
TomPerraultraisedconcernsaboutthelocationofthechemicalbuildingpertainingtosecurity
concerns.ShibaniBissonupdatedtheCouncilonthebenefitsofhavingthebuildingas
proposedanditsrelationtotheSPR#2andthepipingthatneedstotakeplacethere.
Discussiontookplaceabouttheaccessroad,gateandfencing.CHARLOTTEGABLER
MADEAMOTION,SECONDEDBYLLOYDHILGARTTOADOPTRESOLUTION
#2015-016APPROVINGPLANSANDSPECIFICATIONSANDAUTHORIZING
ADVERTISEMENTFORBIDSFORTHEWASTEWATERTREATMENT
FACILITYPHOSPHOROUSREDUCTIONANDDIGESTERCOVER
IMPROVEMENTSASPRESENTED;MOTIONCARRIED5:0.
7.RegularAgenda:
A.ConsiderationofimplementingaCommunityBuilderRecognitionProgram
KittyBaltosgaveapresentationontherecommendedprogramandadvisedthatcurrently
thereisnoprogram.Proposedbudgetamountwas$1500.00.CouncilConsensuswas
thatamountwastoohighwithagoalofaround$500beingmorerealistic.Discussion
tookplaceaboutthecriteriaandthedesiretonotmakeitapopularitycontest.MAYOR
BRIANSTUMPFMADEAMOTION,SECONDEDBYCHARLOTTEGABLER
TOTABLETHEDISCUSSIONUNTILTHEPROPOSEDBUDGETCOSTSARE
REDUCED;MOTIONCARRIED4:1WITHGLENPOSUSTAVOTING
AGAINSTTHEMOTION.
8.Addeditems
UpdatesfromCityAdministrator
CityAdministratorJeffO’Neillgaveanupdateonthecurrentlegislativeissuepertaining
toSolarFarmsandtheliftingoftheMoratoriumonNuclearfacilities,specificallythe
nuclearfacilityinMonticello.JeffO’NeillalsotalkedbrieflyabouttheRRproject
HennepinCountyisworkingonandtheI-94upgrades.JeffO’Neillremindedthe
CouncilthatCentraCareisgivingapresentationon3/24/15forCivicleadersand
encouragedtheCouncilmemberstoattend.
AnimalControlFinancials
MayorBrianStumpfaskedWayneObergtogiveabriefupdateonthefinancials
pertainingtoanimalcontrol.WayneObergupdatedthecouncilonthecurrentrevenue
andexpensebalancesaswellastheamountofanimalstakeninandadoptedoutforeach
township.Concernswerevoicedaboutthebudgetshortfallandpossiblesolutions.No
actionwastaken.
RiverfestExpenses
MayorBrianStumpfdiscussedtheRiverfestexpensesandthedesiretoseethose
expensesbudgetedforinthefuture.TomMoorewasalsopresent.Noactionwastaken.
9.Adjournment
TOMPERRAULTMADEAMOTION,SECONDEDBYCHARLOTTOEGABLERTO
ADJOURNAT9:17p.m.;MOTIONCARRIED5:0.
Recorder:MarieWeinand__________
Approved:4/13/15
Attest:___________________________
CityAdministrator
WHEREAS,TerryTomann,thefounderofUltraMachiningCompanyhas
beenanenduringadvocateofnaturalresourceconservation,and;
WHEREAS,hisgenerousdonationsoflandandfinancialsupportfor
localparks,churches,charitableorganizations,andeducationalcauses
havemadeapositiveimpactonthecommunity,and;
WHEREAS,hepersonallyfundedtheUMCTreeProgramwhichhas
providedemployeesover50,000treestoplant,and;
WHEREAS,UMCemployeeswillplanttreesonArborDay,April24th in
honorofTerryTomanntocontinuehislegacy;
NOW,THEREFOREBEITRESOLVED,thatI,BrianStumpf,byvirtueof
theauthorityvestedinmeasMayoroftheCityofMonticello,MN,do
herebyproclaimWednesday,April22nd,2015shallbecelebratedas
TerryTomannDay
INWITNESSWHEREOF,Ihavehereuntosetmyhand,
andcausetheSealoftheCityofMonticello,Minnesota
tobeaffixedthis13th dayofApril,2015.
___________________________
BrianStumpf,Mayor
PROCLAMATION
WHEREAS,in1872,J.SterlingMortonproposedtotheNebraskaBoardofAgriculturethata
specialdaybesetasidefortheplantingoftrees,and;
WHEREAS,thisholiday,calledArborDay,wasfirstobservedwiththeplantingofmorethan
amilliontreesinNebraska,and;
WHEREAS,ArborDayisnowobservedthroughoutthenationandtheworld,and;
WHEREAS,treescanreducetheerosionofourprecioustopsoilbywindandwater,cut
hearingandcoolingcosts,moderatethetemperature,cleantheair,producelife-givingoxygen,
andprovidehabitatforwildlife,and;
WHEREAS,treesarearenewableresourcegivinguspaper,woodforourhomes,fuelforour
firesandcountlessotherwoodproducts,and;
WHEREAS,treesinourcityincreasepropertyvalues,enhancetheeconomicvitalityof
businessareas,andbeautifyourcommunity;
NOW,THEREFOREBEITRESOLVED,thatI,BrianStumpf,byvirtueoftheauthority
vestedinmeasMayoroftheCityofMonticello,MNdoherebyproclaim:
April24th,2015asArborDayintheCityofMonticello,MN
FURTHER,IurgeallcitizenstocelebrateArborDayandtosupporteffortstoprotectourtrees
andwoodlandsandIurgeallcitizenstoplanttreestopromotethewell-beingofthisandfuture
generations.
INWITNESSWHEREOF,Ihavehereuntosetmyhand,
andcausetheSealoftheCityofMonticello,Minnesota
tobeaffixedthis13th dayofApril,2015.
___________________________
BrianStumpf,Mayor
Year in Review
March 2015
Little Keylee Potvin celebrated a big birthday
milestone in March when she turned one. As the first
baby born at CentraCare Health – Monticello,
Keylee’s birthday marks the one year anniversary of
the Birth Center.
On March 4, 2014 the Birth Center opened its doors
to provide care for our community’s growing
families. In that first year, 290 newborns were
welcomed into the world; a new education series,
Bravo Baby, was unveiled to provide parents with
information on childbirth and newborn care; and
amenities including massage and newborn
photography were introduced to help mom relax and
capture new-baby memories.
Look Who is One!
Keylee Potvin, CentraCare Health – Monticello’s
first baby, turned one year old in March.
Two Award-Winning Cardiology Groups
One Convenient Location
CentraCare Health – Monticello now offers
enhanced and expanded local cardiology
care through a partnership with CentraCare
Heart & Vascular Center and North
Memorial Heart and Vascular Institute.
Experienced cardiologists
from CentraCare
and North
Memorial care
for patients in
one convenient location, close to home, in
the cardiology suite at the Monticello Clinic.
Patients have access to comprehensive
cardiology services including physician
consults, follow-up care, diagnostic testing,
pacemaker clinics and inpatient cardiology
care. For more information on local heart
and vascular care, call 763-271-1333.
Dedicated to Patient-
Centered Care
The following 2014
accomplishments
highlight CentraCare
Health – Monticello’s
dedication to
compassionate and
patient-centered care.
• Achieved Joint
Commission
accreditation for
Laboratory Services
for a two year period.
• Recognized by the
Minnesota Department
of Health for high
influenza employee
vaccination rates
during the 2013-2014
flu season.
• Proud to have no
adverse health events
in the Minnesota
Departmentof Health’s
annual report. View
the 2014 report at
www.health.
state.mn.us/
patientsafety/
• Completed the
Minnesota Department
of Health’s annual Care
Center survey which
included a number of
resident interviews and
observations of care.
To help provide comprehensive
care, comfort and healing, a
nondenominational Spiritual
Health program is now available at
CentraCare Health – Monticello to
support the varying faith traditions
and beliefs of patients, Care Center
residents, families and staff.
Spiritual support comes in many
forms and is tailored to each
individual’s needs. A chaplain is
available to meet individually with
patients and residents. Visits often
include talking, praying, reading
scripture or contacting a person’s
home congregation. CentraCare
Health – Monticello is also in the
early stages of envisioning a
nondenominational Spiritual
Center where groups and
individuals can find comfort in
gatherings and contemplation.
Caring for the spiritual health of
patients and residents is one way
CentraCare Health – Monticello
delivers quality care and improves
the health of every patient, every
day.
CentraCare Health – Monticello is
proud to offer expanded
orthopedic options with the arrival
of Devanshu Kansara, MD,
orthopedic surgeon with the
Monticello Clinic. Dr. Kansara
joins Rajan Jhanjee, MD, to
provide greater access to local
orthopedic care. Both surgeons
consult with patients at the
Monticello Clinic and perform
surgeries at CentraCare Health –
Monticello.
Dr. Kansara graduated from the
University of Michigan Medical
School and is Board Certified in
Orthopedic Surgery. He has
served as an Orthopedic Surgeon
at Park Nicollet Health Services,
as Associate Team Physician for
the Minnesota Timberwolves and
most recently
practiced at
Tria
Orthopedic
Center.
Spiritual Health
Hips, Knees, Shoulders
We Have You Covered
Devanshu
Kansara, MD,
orthopedic
surgeon
50 Years of Caring
for the Community
CentraCare Health – Monticello,
pictured under construction in January of
1965, opened as Monticello-Big Lake
Community Hospital in July of that year.
CentraCare Health – Monticello is
proud to celebrate 50 years of caring
for our community. Join the
celebration on Thursday, August 6,
2015 from 3 to 7 p.m. at Ellison Park
in Monticello as we honor and
remember the past five decades of
health care in our community.
Giving Back
CentraCare Health – Monticello is in the
process of establishing a local foundation
to support health and well-being in our
community. The new foundation will be
in place this summer and will operate as
a local extension of the highly-regarded
CentraCare Health Foundation.
Next month, during the annual employee
giving campaign, CentraCare Health –
Monticello employees will make their
pledge to donate minutes from their
paychecks to support the foundation’s
work. Last year, employees generously
donated more than $40,000 to support
resident amenities at the Care Center and
help fund the Backpack Buddies
programs in Becker, Big Lake and
Monticello.
CentraCare gives back to the community
to promote a healthier future.
CentraCare Health – Monticello is
proud to invest in the health of our
community. Over the past year, a
number of upfitting projects,
including the newly remodeled
Medical/Surgical unit
pictured at right, have
helped patients, residents,
families and visitors enjoy
the updated, relaxing décor,
adjustable lighting, nature-
themed artwork and
designated family areas.
Investing in the Future
PlanningCommissionMembership
AsofApril9th,2015
COMMISSIONS/BOARDS NAME TERM EXPIRES
PlanningCommission LindaBuchmann3yr 12/2017 appointed
1/12/15
(3-yearstaggeredterms)SamMurdoff 3yr 12/2017 appointed
1/12/15
AlanHeidemann3yr 12/2015 resigned3/6/15
BradFyle,Chair3yr 12/2016
AmberKramer 3yr 12/2016 resigned4/6/15 appointed2/9/15
CharlotteGabler
Council
liaison
CityCouncilAgenda:04/13/2015
1
2A.ConsiderationofapprovingpaymentofbillregistersforApril13th (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
475,801.39.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:04/01/2015 - 2:23PM
Julie.Cheney
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.04.2015 - 00202.04.2015 AP LIQ
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1067 BERNICK'S Check Sequence: 1 ACH Enabled: False
66508 resale - soda pop 21.80 04/01/2015 609-49750-425500
66508 resale - juice 32.80 04/01/2015 609-49750-425400
66509 resale - beer 796.95 04/01/2015 609-49750-425200
69603 resale - soda pop 85.50 04/01/2015 609-49750-425400
69604 resale - beer 1,088.50 04/01/2015 609-49750-425200
69605 resale - soda pop credit -14.28 04/01/2015 609-49750-425400
69606 resale - beer- credit -159.90 04/01/2015 609-49750-425200
69607 resale - beer- credit -23.02 04/01/2015 609-49750-425200
1,828.35Check Total:
Vendor:4073 BRENTESON COMPANIES INC Check Sequence: 2 ACH Enabled: False
2064 City portion of Lockhart Repair 2,312.50 04/01/2015 602-49490-443990
2,312.50Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 3 ACH Enabled: True
106235 resale - beer 2,264.80 04/01/2015 609-49750-425200
106387 resale - beer 17,327.50 04/01/2015 609-49750-425200
106387 resale - n/a beer 84.00 04/01/2015 609-49750-425400
106532 resale - beer credit -223.70 04/01/2015 609-49750-425200
106619 resale - beer 4,975.45 04/01/2015 609-49750-425200
106852 resale - beer 24,864.65 04/01/2015 609-49750-425200
106951 resale - beer credit -26.80 04/01/2015 609-49750-425200
106975 resale - beer 134.40 04/01/2015 609-49750-425200
49,400.30Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 4 ACH Enabled: True
794470 resale - beer 1,978.51 04/01/2015 609-49750-425200
795459 resale - beer 3,861.95 04/01/2015 609-49750-425200
795459 resale - n/a beer 49.20 04/01/2015 609-49750-425400
AP-Computer Check Proof List by Vendor (04/01/2015 - 2:23 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
5,889.66Check Total:
Vendor:2222 FOX SPORTS NET INC Check Sequence: 5 ACH Enabled: True
I51397 FSN North February 2015 5,159.44 04/01/2015 656-49879-430920
5,159.44Check Total:
Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 6 ACH Enabled: False
179318 resale - wine 270.00 04/01/2015 609-49750-425300
179318 freight 15.00 04/01/2015 609-49750-433300
285.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 7 ACH Enabled: False
2324029 reale - beer -44.80 04/01/2015 609-49750-425200
2324030 reale - beer -39.20 04/01/2015 609-49750-425200
2338305 reale - beer 733.25 04/01/2015 609-49750-425200
2338305 freight 3.00 04/01/2015 609-49750-433300
652.25Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 8 ACH Enabled: False
5114862 freight 28.42 04/01/2015 609-49750-433300
5114862 resale - liquor 2,578.49 04/01/2015 609-49750-425100
5114863 resale - wine 2,326.25 04/01/2015 609-49750-425300
5114863 freight 67.68 04/01/2015 609-49750-433300
5114864 resale - liquor 21.99 04/01/2015 609-49750-425100
5116103 resale - liquor 1,921.10 04/01/2015 609-49750-425100
5116103 freight 23.28 04/01/2015 609-49750-433300
5116104 freight 51.84 04/01/2015 609-49750-433300
5116104 resale - wine 2,305.68 04/01/2015 609-49750-425300
5116104 resale - mix 34.99 04/01/2015 609-49750-425400
5116105 resale - beer 30.75 04/01/2015 609-49750-425200
5118699 resale - liquor 531.65 04/01/2015 609-49750-425100
5118699 freight 7.20 04/01/2015 609-49750-433300
5118700 freight 3.35 04/01/2015 609-49750-433300
5118700 resale - liquor 96.00 04/01/2015 609-49750-425100
5118701 resale - wine 370.70 04/01/2015 609-49750-425300
5118701 freight 11.52 04/01/2015 609-49750-433300
5119929 freight 41.35 04/01/2015 609-49750-433300
5119929 resale - liquor 2,776.20 04/01/2015 609-49750-425100
5119930 resale - wine 1,479.10 04/01/2015 609-49750-425300
5119930 freight 43.21 04/01/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (04/01/2015 - 2:23 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
5119931 resale - beer 562.99 04/01/2015 609-49750-425200
5121300 resale - liquor 1,243.73 04/01/2015 609-49750-425100
5121300 freight 20.16 04/01/2015 609-49750-433300
5121301 freight 35.28 04/01/2015 609-49750-433300
5121301 resale - wine 1,471.38 04/01/2015 609-49750-425300
517930 freight -1.44 04/01/2015 609-49750-433300
517930 resale - wine credit -28.00 04/01/2015 609-49750-425300
518103 resale - credit wine -37.23 04/01/2015 609-49750-425300
518104 resale - credit wine -11.33 04/01/2015 609-49750-425300
518105 resale - credit liquor -21.20 04/01/2015 609-49750-425100
518105 freight -0.48 04/01/2015 609-49750-433300
518304 freight credit -1.44 04/01/2015 609-49750-433300
518304 reale - wine credit -56.00 04/01/2015 609-49750-425300
519329 resale - credit wine -51.09 04/01/2015 609-49750-425300
17,876.08Check Total:
Vendor:2251 KARE GANNETT CO INC Check Sequence: 9 ACH Enabled: False
460-1017 Kare TV - February 2015 1,480.00 04/01/2015 656-49879-430920
1,480.00Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 10 ACH Enabled: False
209481 resale - wine - credit -135.47 04/01/2015 609-49750-425300
209587 resale - liquor- credit -3.92 04/01/2015 609-49750-425100
209588 freight -0.12 04/01/2015 609-49750-433300
209588 resale - liquor credit -9.59 04/01/2015 609-49750-425100
209589 resale - liquor credit -7.69 04/01/2015 609-49750-425100
209590 resale - liquor credit -12.17 04/01/2015 609-49750-425100
2757143 freight 60.48 04/01/2015 609-49750-433300
2757143 resale - liquor 4,394.90 04/01/2015 609-49750-425100
2757981 resale - liquor 2,656.26 04/01/2015 609-49750-425100
2757981 freight 34.56 04/01/2015 609-49750-433300
2757982 freight 24.00 04/01/2015 609-49750-433300
2757982 resale - wine 798.76 04/01/2015 609-49750-425300
2757982 resale - n/a wine 56.00 04/01/2015 609-49750-425400
2759761 resale -liquor 335.04 04/01/2015 609-49750-425100
2759761 freight 2.88 04/01/2015 609-49750-433300
2759762 freight 40.32 04/01/2015 609-49750-433300
2759762 resale - wine 1,591.00 04/01/2015 609-49750-425300
2760480 resale - liquor 2,833.60 04/01/2015 609-49750-425100
2760480 freight 36.01 04/01/2015 609-49750-433300
2761412 freight 54.95 04/01/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (04/01/2015 - 2:23 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
2761412 resale - liquor 3,905.69 04/01/2015 609-49750-425100
2761413 resale - wine 810.99 04/01/2015 609-49750-425300
2761413 resale - wine n/a 67.98 04/01/2015 609-49750-425300
2761413 freight 19.44 04/01/2015 609-49750-433300
17,553.90Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 11 ACH Enabled: False
1265864 freight 9.45 04/01/2015 609-49750-433300
1265864 resale - liquor 792.14 04/01/2015 609-49750-425100
1265865 resale - wine 1,933.50 04/01/2015 609-49750-425300
1265865 freight 36.45 04/01/2015 609-49750-433300
9053765 resale - wine credit -14.00 04/01/2015 609-49750-425300
2,757.54Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 12 ACH Enabled: True
882687 resale- beer n/a 114.65 04/01/2015 609-49750-425400
882688 resale- wine 25.10 04/01/2015 609-49750-425300
882688 resale- beer 165.55 04/01/2015 609-49750-425200
882689 resale- beer 18,339.78 04/01/2015 609-49750-425200
18,645.08Check Total:
Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 13 ACH Enabled: False
02282015 WGN America- February 2015 205.72 04/01/2015 656-49879-430920
205.72Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 14 ACH Enabled: True
1540132 resale - soda pop/mix 200.50 04/01/2015 609-49750-425400
1540133 resale - soda pop/mix credit -2.54 04/01/2015 609-49750-425400
1545475 resale - soda pop/mix 241.50 04/01/2015 609-49750-425400
439.46Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 15 ACH Enabled: True
120300 freight 5.00 04/01/2015 609-49750-433300
120300 resale - wine 288.00 04/01/2015 609-49750-425300
293.00Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 16 ACH Enabled: False
702089 resale - credit Wine -61.44 04/01/2015 609-49750-425300
AP-Computer Check Proof List by Vendor (04/01/2015 - 2:23 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
7022555 resale - Wine 388.25 04/01/2015 609-49750-425300
7022555 Freight 7.20 04/01/2015 609-49750-433300
334.01Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 17 ACH Enabled: False
1080301496 resale - wine 1,203.24 04/01/2015 609-49750-425300
1080301496 resale - liquor 4,254.87 04/01/2015 609-49750-425100
1080301496 resale - mix 42.00 04/01/2015 609-49750-425400
1080301496 freight 84.29 04/01/2015 609-49750-433300
2080079986 resale - liquor credit -151.96 04/01/2015 609-49750-425100
2080079989 resale - liquor credit -156.42 04/01/2015 609-49750-425100
5,276.02Check Total:
Total for Check Run:
Total of Number of Checks:
130,388.31
17
AP-Computer Check Proof List by Vendor (04/01/2015 - 2:23 PM)Page 5
The preceding list of bills payable was reviewed and approved for payment.
Date: 4/13/15 Approved by______________________________________
Mayor Brian Stumpf
User:
Printed:04/01/2015 - 9:11AM
Julie.Cheney
Computer Check Proof List by Vendor
Accounts Payable
Batch:00215.03.2015 - 00215.03.2015 Xcel
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1585 XCEL ENERGY Check Sequence: 1 ACH Enabled: True
02/28/2015 51-6505905--0 6,856.12 02/28/2015 601-49440-438100
03/31/2015 51-6505915-2 320.54 03/31/2015 601-49440-438100
03/31/2015 51-6505906-1 1,375.69 03/31/2015 602-49490-438100
03/31/2015 51-6505910-7 1,513.38 03/31/2015 609-49754-438100
03/31/2015 51-7780310-4 58.52 03/31/2015 101-41940-438100
03/31/2015 51-6505911-8 City Hall -17.5% 1,554.83 03/31/2015 101-41940-438100
03/31/2015 51-9391437-3 242.69 03/31/2015 101-41941-438100
03/31/2015 51-6505913-0 576.91 03/31/2015 101-42200-438100
03/31/2015 51-6505908-3 18.58 03/31/2015 101-42500-438100
03/31/2015 51-6505912-9 80.44 03/31/2015 101-42700-438100
03/31/2015 51-6505911-8 -National Guard - 2% 177.70 03/31/2015 101-42800-438100
03/31/2015 51-6505914-1 1,260.30 03/31/2015 101-43127-438100
03/31/2015 51-6505907-2 87.82 03/31/2015 101-43140-438100
03/31/2015 51-6505907-2 48.65 03/31/2015 101-43140-438100
03/31/2015 51-4400193-4 17.09 03/31/2015 101-43160-438100
03/31/2015 51-6505916-3 13,315.94 03/31/2015 101-43160-438100
03/31/2015 51-6505911-8 - Senior Center - 4.5% 399.81 03/31/2015 101-45175-438100
03/31/2015 51-6505915-2 1,196.81 03/31/2015 101-45201-438100
03/31/2015 51-0371645-4 19.01 03/31/2015 101-45201-438100
03/31/2015 51-6505915-2 60.83 03/31/2015 101-45203-438100
03/31/2015 51-4271112-2 845.85 03/31/2015 101-45501-438100
03/31/2015 ZCULPS - 51-0623082-8 17.09 03/31/2015 213-46522-438100
03/31/2015 51-6505909-4 160.45 03/31/2015 217-41990-438100
03/31/2015 51-6505911-8 MCC - 76% 6,752.41 03/31/2015 226-45122-438100
03/31/2015 51-6505915-2 41.86 03/31/2015 226-45203-438100
36,999.32Check Total:
AP-Computer Check Proof List by Vendor (04/01/2015 - 9:11 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
36,999.32
1
AP-Computer Check Proof List by Vendor (04/01/2015 - 9:11 AM)Page 2
The preceding list of bills payable was reviewed and approved for payment.
Date: 4/13/15 Approved by:____________________________________
Mayor Brian Stumpf
User:
Printed:04/08/2015 - 12:59PM
Julie.Cheney
Computer Check Proof List by Vendor
Accounts Payable
Batch:00203.04.2015 - 00203.04.2015
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 1 ACH Enabled: True
20130603 March 2015 - 933 rides 3,333.33 04/14/2015 101-45178-431990
3,333.33Check Total:
Vendor:2087 ALL WAYS HEATING AND AC INC Check Sequence: 2 ACH Enabled: False
4141 New blower assembly, circuit control board, ignitors (2), filter 1,284.22 04/14/2015 101-42700-440100
4845 replace 4" Class B Flue- Warming House Bridgewater 395.00 04/14/2015 101-45201-431990
1,679.22Check Total:
Vendor:3991 ANOKA RAMSEY COMMUNITY COLLEGE Check Sequence: 3 ACH Enabled: False
00381727 GHS Right to Know Training 4/1/15 750.00 04/14/2015 101-41800-431960
750.00Check Total:
Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 4 ACH Enabled: False
503270667 Freight 5.00 04/14/2015 226-45122-433300
503270667 Cleaning supplies 349.28 04/14/2015 226-45122-421100
503270667 Resale - cheese dip, cookies, muffins, pizzas, pretzels, chips, 1,380.58 04/14/2015 226-45127-425410
1,734.86Check Total:
Vendor:1039 AQUA LOGIC INC Check Sequence: 5 ACH Enabled: True
43354 New air pressure switch 56.13 04/14/2015 226-45122-421610
56.13Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 6 ACH Enabled: True
47558900 resale - wine 248.00 04/14/2015 609-49750-425300
47558900 resale - liquor 503.00 04/14/2015 609-49750-425100
47558900 freight 13.20 04/14/2015 609-49750-433300
47660800 re sale 326.67 04/14/2015 609-49750-425100
47660800 re sale 72.00 04/14/2015 609-49750-425300
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
47660800 freight 10.89 04/14/2015 609-49750-433300
91066400-2 re sale- corrected invoice -230.75 04/14/2015 609-49750-425100
91759800 freight 0.21 04/14/2015 609-49750-433300
91759800 misc. bags 46.20 04/14/2015 609-49754-421990
91798400 resale - misc non-tax 78.00 04/14/2015 609-49750-425500
91798400 misc. bags 225.79 04/14/2015 609-49754-421990
91798400 freight 1.40 04/14/2015 609-49750-433300
1,294.61Check Total:
Vendor:1067 BERNICK'S Check Sequence: 7 ACH Enabled: False
12187 Coffee (3 boxes) 131.04 04/14/2015 101-41940-420990
12512 Coffee 305.76 04/14/2015 101-41940-420990
67187 Party Supply 12.80 04/14/2015 226-45127-421460
67187 Reale - pop/water/juice 507.10 04/14/2015 226-45127-425410
72387 re sale 1,155.90 04/14/2015 609-49750-425200
72389 re sale 32.80 04/14/2015 609-49750-425500
72389 re sale 122.40 04/14/2015 609-49750-425400
73042 Party Supply - bottled water 12.80 04/14/2015 226-45127-421460
73042 Resale 570.30 04/14/2015 226-45127-425410
2,850.90Check Total:
Vendor:2286 KERRY BURRI Check Sequence: 8 ACH Enabled: True
03/25/15 1/15-2/15 Mileage Reimbursement (11.5 miles) 6.61 04/14/2015 101-41310-433100
6.61Check Total:
Vendor:1089 SARA CAHILL Check Sequence: 9 ACH Enabled: True
040315 FNM-001-0010 FNM acct -Refund 38.49 04/14/2015 656-00000-115025
38.49Check Total:
Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 10 ACH Enabled: False
404108 resale - beer 734.00 04/14/2015 609-49750-425200
734.00Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 11 ACH Enabled: False
5768542-2 5768542-2 278.67 04/14/2015 101-41940-438300
5768542-2 5768542-2 6,444.30 04/14/2015 226-45122-438300
5768542-2 5768542-2 104.50 04/14/2015 101-45175-438300
5768542-2 5768542-2 139.34 04/14/2015 101-42800-438300
5788570-9 5788570-9 216.29 04/14/2015 609-49754-438300
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
5828859-8 5828859-8 57.55 04/14/2015 101-41940-438300
5864452-7 5864452-7 491.13 04/14/2015 101-45501-438300
8235331-9 8235331-9 147.23 04/14/2015 101-41941-438300
8235333-5 8235333-5 68.15 04/14/2015 101-41941-438300
7,947.16Check Total:
Vendor:2931 CENTRAL LOCKSMITHS Check Sequence: 12 ACH Enabled: False
121542 Duplicate Keys (18) 149.00 04/14/2015 101-43127-421990
149.00Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 13 ACH Enabled: False
0039221 Monthly Tank Rental 45.00 04/14/2015 226-45122-441500
00854169 Bulk Carbon Dioxide - 440 lbs 114.00 04/14/2015 226-45122-421600
159.00Check Total:
Vendor:1110 MICHAEL D CHOUINARD Check Sequence: 14 ACH Enabled: False
8893 Property Signs (2) 650.00 04/14/2015 213-46301-434600
650.00Check Total:
Vendor:3831 RAELYNN COOK Check Sequence: 15 ACH Enabled: True
03/24/2015 Mileage to Seminar in Golden Valley (68 miles) 39.17 04/14/2015 101-41520-433100
39.17Check Total:
Vendor:2476 CSI DIGITAL INC Check Sequence: 16 ACH Enabled: True
102953 April 2015 - monthly fiber feed 2,700.00 04/14/2015 656-49879-430930
2,700.00Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 17 ACH Enabled: True
107018 re sale 600.40 04/14/2015 609-49750-425200
107186 re sale- mix 155.50 04/14/2015 609-49750-425400
107186 re sale 16,458.62 04/14/2015 609-49750-425200
107265 re sale -38.80 04/14/2015 609-49750-425200
107266 re sale 49.15 04/14/2015 609-49750-425200
107266 re sale-mix 132.00 04/14/2015 609-49750-425400
107307 re sale 2,582.10 04/14/2015 609-49750-425200
107608 re sale -162.20 04/14/2015 609-49750-425200
107609 re sale 47.60 04/14/2015 609-49750-425200
1149128 re sale 1,298.00 04/14/2015 609-49750-425200
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
21,122.37Check Total:
Vendor:1133 DAVID'S PHOTOGRAPHY Check Sequence: 18 ACH Enabled: False
3436 8 x 10 portraits (2) 190.24 04/14/2015 101-42200-421990
190.24Check Total:
Vendor:3677 CHARLES DEGRIO Check Sequence: 19 ACH Enabled: True
04/06/2015 Referee Men's Hockey - 4/1/15 - 2 games 70.00 04/14/2015 226-45127-430160
70.00Check Total:
Vendor:4086 JENNIFER EASTLING-GRAHAM Check Sequence: 20 ACH Enabled: False
040315 FNM-001-0714 FNM acct -Refund 9.59 04/14/2015 656-00000-115025
9.59Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 21 ACH Enabled: True
03/26/15 FNM ad in Chamber Directory 220.00 04/14/2015 656-49870-434990
195704 Reader's Choice Winner - Ad# 351395 230.00 04/14/2015 609-49754-434990
195705 March Food Shelf Drive Ad# 355629 25.00 04/14/2015 609-49754-434990
201381 PHN - Sunset Ponds Ad# 363843 158.55 04/14/2015 101-41910-435100
201382 PHN - First Lake Substation Ad# 366306 119.99 04/14/2015 101-41910-435100
201383 PHN - AR Delinquent Ad# 367917 138.45 04/14/2015 101-41910-435100
203595 Ordinance 613 - AD#371177 129.22 04/14/2015 101-41910-435100
1,021.21Check Total:
Vendor:3681 STERLING EGAN Check Sequence: 22 ACH Enabled: False
03/26/15 Referee Men's Hockey, 4 games - 3/25/15 140.00 04/14/2015 226-45127-430160
140.00Check Total:
Vendor:1680 EPIC PRODUCTS INC Check Sequence: 23 ACH Enabled: False
0471938 resale - misc tax 617.00 04/14/2015 609-49750-425400
0471938 freight 75.69 04/14/2015 609-49750-433300
692.69Check Total:
Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 24 ACH Enabled: False
1155965 re sale 174.50 04/14/2015 609-49750-425400
174.50Check Total:
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 25 ACH Enabled: True
4/1/2015 City Hall Phone April 2015 894.27 04/14/2015 702-00000-432100
4/1/2015 MCC Phone April 2015 610.38 04/14/2015 702-00000-432100
4/1/2015 DMV Phone April 2015 273.22 04/14/2015 702-00000-432100
4/1/2015 Hi Way Liquor Phone April 2015 278.44 04/14/2015 702-00000-432100
4/1/2015 Fire Hall Phone April 2015 236.12 04/14/2015 702-00000-432100
4/1/2015 Public Works Phone April 2015 344.96 04/14/2015 702-00000-432100
4/1/2015 Parks Phone April 2015 113.39 04/14/2015 702-00000-432100
4/1/2015 Prairie Center Phone April 2015 20.55 04/14/2015 702-00000-432100
4/1/2015 Sheriff Phone April 2015 68.59 04/14/2015 702-00000-432100
4/1/2015 City Hall Internet April 2015 99.95 04/14/2015 702-00000-432300
4/1/2015 MCC Internet April 2015 10.00 04/14/2015 702-00000-432300
4/1/2015 DMV Internet April 2015 41.95 04/14/2015 702-00000-432300
4/1/2015 Hi Way Liquors Internet April 2015 41.95 04/14/2015 702-00000-432300
4/1/2015 Fire Hall Internet April 2015 41.95 04/14/2015 702-00000-432300
4/1/2015 Animal Shelter Internet April 2015 29.95 04/14/2015 702-00000-432300
4/1/2015 Public Works Internet April 2015 69.95 04/14/2015 702-00000-432300
4/1/2015 Sheriff Internet April 2015 41.95 04/14/2015 702-00000-432300
4/1/2015 City Hall Cable April 2015 12.30 04/14/2015 101-41310-431990
4/1/2015 MCC Cable April 2015 315.28 04/14/2015 226-45122-432500
4/1/2015 City Hall Data Hosting April 2015 500.00 04/14/2015 702-00000-431900
4/1/2015 City Hall Service Contract April 2015 250.00 04/14/2015 702-00000-431900
4,295.15Check Total:
Vendor:1174 FINKEN WATER CENTERS Check Sequence: 26 ACH Enabled: False
72997TE cust# 4067 - PW - (5) 40# solar salt 36.25 04/14/2015 101-43127-421990
36.25Check Total:
Vendor:1186 FLEXIBLE PIPE TOOL COMPANY Check Sequence: 27 ACH Enabled: False
18487 L1118 Packing Kit; (3) Cylinder Seal; (3) Valve Cap O-Ring 289.85 04/14/2015 602-49490-440440
289.85Check Total:
Vendor:3230 SCOTT GEAREY Check Sequence: 28 ACH Enabled: True
03162015 390 miles - Moorhead- St. Comm. College 3/13-15/15 224.25 04/14/2015 101-42200-433100
03162015 meals - Moorhead- St. Comm. College 3/13-15/15 21.05 04/14/2015 101-42200-433100
245.30Check Total:
Vendor:4045 DAN GLESER Check Sequence: 29 ACH Enabled: True
387005 Mankato Networks - (2) 10GE-LR; (2) 10 gigabit Ethernet Optics 2,072.42 04/14/2015 656-49877-421990
387016 Mankato Networks -Xconn-SMF Xcon- March 2015; (1.5)hr consulting 425.00 04/14/2015 656-49870-431990
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
2,497.42Check Total:
Vendor:4090 GOLDEN WEST TECHNOLOGIES Check Sequence: 30 ACH Enabled: False
150310490 after hours tech service - March 2015 457.50 04/14/2015 656-49870-431990
457.50Check Total:
Vendor:1223 HAWKINS INC Check Sequence: 31 ACH Enabled: True
3707582 Chlorine (7); Hydrofluosilicic Acid (350);Phosphate liq (494) 6,992.08 04/14/2015 601-49440-421600
6,992.08Check Total:
Vendor:3229 JEFF HOGLUND Check Sequence: 32 ACH Enabled: False
0131115 Mailbox numbers- 1 1/4" x 4 1/4" 189.00 04/14/2015 101-43120-421990
189.00Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 33 ACH Enabled: True
03182015 Fire Dept Fuel slips 2/23/15-3/16/15 303.03 04/14/2015 101-42200-421200
303.03Check Total:
Vendor:2305 HOME BOX OFFICE Check Sequence: 34 ACH Enabled: True
5CSG0334 HBO Qrt 1 2015 Guides 30.00 04/14/2015 656-49879-430920
30.00Check Total:
Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 35 ACH Enabled: False
150306013 Pool Chemicals 1,640.38 04/14/2015 226-45122-421600
1,640.38Check Total:
Vendor:3971 INTL UNION OF OPER ENGINEERS LOCAL 49 FRINGE BENE Check Sequence: 36 ACH Enabled: False
04/06/2015 May Health Insurance 51,600.00 04/14/2015 101-00000-217061
04/06/2015 May Health Insurance 14,840.00 04/14/2015 101-00000-217061
66,440.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 37 ACH Enabled: False
2325945 re sale 758.25 04/14/2015 609-49750-425200
758.25Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 38 ACH Enabled: False
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
5123927 freight 20.16 04/14/2015 609-49750-433300
5123927 re sale 792.05 04/14/2015 609-49750-425300
512430 re sale 1,489.75 04/14/2015 609-49750-425100
512430 freight 18.00 04/14/2015 609-49750-433300
5124672 resale - wine 372.50 04/14/2015 609-49750-425300
5125431 re sale 3,333.42 04/14/2015 609-49750-425300
5125431 re sale 72.00 04/14/2015 609-49750-425400
5125431 freight 92.15 04/14/2015 609-49750-433300
5126684 freight 38.88 04/14/2015 609-49750-433300
5126684 re sale 3,342.67 04/14/2015 609-49750-425100
5126685 re sale 658.28 04/14/2015 609-49750-425300
5126685 re sale 95.73 04/14/2015 609-49750-425400
5126685 freight 20.88 04/14/2015 609-49750-433300
5129508 freight 65.52 04/14/2015 609-49750-433300
5129508 re sale 4,216.17 04/14/2015 609-49750-425100
5129509 re sale 576.80 04/14/2015 609-49750-425300
5129509 freight 18.72 04/14/2015 609-49750-433300
519654 resale - wine credit -9.71 04/14/2015 609-49750-425300
15,213.97Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 39 ACH Enabled: False
MN190-00101 General EDA TIF 36 & 37 425.50 04/14/2015 213-46301-430400
MN190-00101 General EDA Matters through 2/28/15 943.50 04/14/2015 213-46301-430400
MN190-00147 BLK034 TIF District through 2/28/15 74.00 04/14/2015 213-46301-430400
1,443.00Check Total:
Vendor:4076 NICHOLAS KLINKHAMMER Check Sequence: 40 ACH Enabled: False
03/26/15 Referee Mens Hockey - (2) 3/22/15; (2) 3/25/15 155.00 04/14/2015 226-45127-430160
04/06/2015 Referee Mens Hockey - (2) 4/1/15 70.00 04/14/2015 226-45127-430160
225.00Check Total:
Vendor:3852 LASER MEMORIES Check Sequence: 41 ACH Enabled: False
901 Nametags w/frames: CG. LH, TP, GP 36.00 04/14/2015 101-41110-443990
36.00Check Total:
Vendor:1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 42 ACH Enabled: False
215517 Safety & Loss Control Workshop T Ergen & A Erickson 40.00 04/14/2015 101-41800-433200
40.00Check Total:
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:4080 ISAAC LINDSTROM Check Sequence: 43 ACH Enabled: False
03/31/15 Men's Hockey Referee 3/29 (2 games) 85.00 04/14/2015 226-45127-430160
04/06/2015 Men's Hockey Referee 4/1 (2 games) 70.00 04/14/2015 226-45127-430160
155.00Check Total:
Vendor:1296 LITTLE FALLS MACHINE INC Check Sequence: 44 ACH Enabled: False
56069 (2) spinner motor tco; poly w/ hub spinner 927.89 04/14/2015 101-43125-422100
927.89Check Total:
Vendor:1300 DOUGLAS WILLIAM LYSENG Check Sequence: 45 ACH Enabled: True
1309 Soundbar; wirless AP; HDMI cable 472.99 04/14/2015 101-45201-422990
472.99Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 46 ACH Enabled: True
192647 resale - mix 104.80 04/14/2015 609-49750-425400
192647 resale - non tax 379.90 04/14/2015 609-49750-425500
484.70Check Total:
Vendor:4072 TREVOR MACK Check Sequence: 47 ACH Enabled: True
03192015 meals - Moorhead St. Comm. College- 3/13-15/2015 44.39 04/14/2015 101-42200-433100
44.39Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 48 ACH Enabled: True
1160 MCC Rate Brochures (2,500) 474.89 04/14/2015 226-45122-435600
1161 Business cards - Josh; Derek 2/5 117.36 04/14/2015 101-45201-431990
1161 Business cards -Jason & Daryl 2/5 117.36 04/14/2015 101-42200-431990
1161 utx -Brian 1/5 58.69 04/14/2015 656-49870-431990
1165 (50) FNM Customer Handbooks 544.55 04/14/2015 656-49870-421990
1,312.85Check Total:
Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 49 ACH Enabled: True
366093 304 Gallons Diesel @ $1.707800 655.08 04/14/2015 101-43120-421200
366094 705 Gallons Unleaded @ $1.654500 1,467.48 04/14/2015 101-43120-421200
2,122.56Check Total:
Vendor:1308 MARCO INC Check Sequence: 50 ACH Enabled: True
274443175 utx - Liquor Portion 7.14% 3/10-4/10/15 Contract 351.53 04/14/2015 702-00000-441500
274443175 MCC Portion 14.29% 3/10-4/10/15 Contract 703.55 04/14/2015 702-00000-441500
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
274443175 utx - FNM Portion 14.29% 3/10-4/10/15 Contract 703.55 04/14/2015 702-00000-441500
274443175 3/10-4/10/15 Contract 3,164.76 04/14/2015 702-00000-441500
4,923.39Check Total:
Vendor:4085 JUVYLINE MASON Check Sequence: 51 ACH Enabled: False
040315 FNM-001-0947 FNM acct -Refund 16.91 04/14/2015 656-00000-115025
16.91Check Total:
Vendor:1318 JONATHAN CALEB MELLBERG Check Sequence: 52 ACH Enabled: True
03/25/2015 City Council Meeting Recording 3/23/15 (3 hrs) 80.00 04/14/2015 101-41110-431990
80.00Check Total:
Vendor:2996 METRO APPLIANCE RECYCLING Check Sequence: 53 ACH Enabled: False
582381D Recycled Items: auto tires (120), truck tires (12), semi tire(3) 1,005.00 04/14/2015 101-43127-421990
1,005.00Check Total:
Vendor:1328 MIDWAY IRON & METAL CO INC Check Sequence: 54 ACH Enabled: False
267255 ZZBCOL fishing - angled steel (15), pipe (1), floor plate (1) 987.66 04/14/2015 101-45201-421650
987.66Check Total:
Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 55 ACH Enabled: True
400413005901 (85) Transactions - February 2015 76.50 04/14/2015 101-42100-431990
76.50Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 56 ACH Enabled: True
04022015 March 2015 911 Wright Co 785.87 04/14/2015 656-00000-208170
785.87Check Total:
Vendor:1341 MMKR Check Sequence: 57 ACH Enabled: True
36986 Progress Billing - services completed through 2/28/15 5,700.00 04/14/2015 101-41540-430100
5,700.00Check Total:
Vendor:1738 MN DEPT OF HEALTH Check Sequence: 58 ACH Enabled: False
Qtr 1 2015 Community Water Supply Service Connection Fee Qtr 1 2015 6,543.00 04/14/2015 601-49440-443750
6,543.00Check Total:
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1845 MN DEPT OF LABOR & INDUSTRY Check Sequence: 59 ACH Enabled: False
04/06/2015 Confirm #22112171109 Q1 2015 1,648.91 04/14/2015 101-00000-208110
04/06/2015 Confirm #22112171109 Q1 2015 -65.17 04/14/2015 101-42400-343000
1,583.74Check Total:
Vendor:UB*00221 MN Properties Check Sequence: 60 ACH Enabled: False
Refund Check 66.52 08/28/2014 601-00000-202010
66.52Check Total:
Vendor:1364 MOBILE HEALTH SERVICES LLC Check Sequence: 61 ACH Enabled: True
25104 Medical exams - (23) SCBA User; (27) Fit Tests; (4) HAZMAT 2,682.50 04/14/2015 101-42200-431990
2,682.50Check Total:
Vendor:4083 CORRINE MOHRMAN Check Sequence: 62 ACH Enabled: False
040315 763-295-6673 FNM acct -Refund 82.93 04/14/2015 656-00000-115025
82.93Check Total:
Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 63 ACH Enabled: False
03122015 Title Fees & Reg- 2013 Doolittle trailer - plate# 189050 306.83 04/14/2015 602-49490-443990
04/07/2015 Application for Duplicate Plate -missing plate 1982 FORD 16.00 04/14/2015 101-43120-443700
322.83Check Total:
Vendor:1371 MONTICELLO FIREMEN RELIEF ASSOC Check Sequence: 64 ACH Enabled: False
04/06/2015 Pass Through Supplemental Aid 3,000.00 04/14/2015 101-42202-334200
3,000.00Check Total:
Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 65 ACH Enabled: True
03/04/15 utx - (150) Wine Tasting tickets w/numbered stubs 68.00 04/14/2015 609-49750-425550
68.00Check Total:
Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 66 ACH Enabled: True
3118 NTTC- March 2015 billing 34,127.46 04/14/2015 656-49879-430920
34,127.46Check Total:
Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 67 ACH Enabled: True
21743 XSOLAR-MORTRM - March 2015 prepare report for PC review 105.20 04/14/2015 101-41910-431990
21743 XSOLAR-DVLPRS - March 2015 - Solar Energy Research 3,195.45 04/14/2015 101-41910-431990
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
21743 March 2015 - General prep for site plan review meeting 1,965.20 04/14/2015 101-41910-431990
21743 March 2015 - Planning Commission Zoning Workshop 867.90 04/14/2015 101-41910-431990
21743 March 2015 - Bertram Park Correspondence 170.95 04/14/2015 101-41910-431990
21744 ZSPCUP - March 2015 Sunset Ponds Detached Townhomes PUD 418.50 04/14/2015 101-00000-220110
21744 ZHOGLD - March 2015 Hoglund Plat 325.50 04/14/2015 101-00000-220110
21744 ZMATRS - March 2015 Mattress Firm Site Development 511.50 04/14/2015 101-00000-220110
21744 ZXCELS - March 2015 Xcel Substation 697.50 04/14/2015 101-00000-220110
21745 March 2015 - Technical Assistance - Meetings 300.00 04/14/2015 101-41910-431990
8,557.70Check Total:
Vendor:3018 WAYNE OBERG Check Sequence: 68 ACH Enabled: True
04/07/2015 Reimburse filing fee paid to Xcel 25.00 04/14/2015 101-41910-443990
25.00Check Total:
Vendor:3768 JACOB OLINGER Check Sequence: 69 ACH Enabled: False
03162015 (3) lodging - Moorhead- Mn St. Community College - 3/13-15/15 573.54 04/14/2015 101-42200-433100
03162015 390 miles - Moorhead- Mn St. Community College - 3/13-15/15 224.25 04/14/2015 101-42200-433100
797.79Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 70 ACH Enabled: True
50873 Infield inspection - motor problems - boiler #3 220.00 04/14/2015 226-45122-440440
50875 Koyo bearings (2) replaced in airhandler #3 257.10 04/14/2015 226-45122-440440
50888 Installed heater & box - boiler #3 295.93 04/14/2015 226-45122-440440
773.03Check Total:
Vendor:2131 ONVOY LLC Check Sequence: 71 ACH Enabled: True
150402008669 4/1/15-5/1/15: A-links; 800 Dips 1,270.78 04/14/2015 656-49879-430910
150402009110 Voice Operator Service- Wholesale 800 Switched 474.26 04/14/2015 656-49879-430910
1,745.04Check Total:
Vendor:4040 TRACEY OTTO Check Sequence: 72 ACH Enabled: False
03/31/2015 Taught spin class 3/26/15 (55 min) 18.40 04/14/2015 226-45127-430120
18.40Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 73 ACH Enabled: False
8492085 freight 16.25 04/14/2015 609-49750-433300
8492085 resale 1,398.42 04/14/2015 609-49750-425300
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
1,414.67Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 74 ACH Enabled: False
210414 freight credit -1.44 04/14/2015 609-49750-433300
210414 resale - wine credit -25.95 04/14/2015 609-49750-425300
210415 resale - liquor credit -507.52 04/14/2015 609-49750-425100
210415 freight credit -4.32 04/14/2015 609-49750-433300
2763120 freight 16.56 04/14/2015 609-49750-433300
2763120 re sale 1,029.90 04/14/2015 609-49750-425100
2763121 re sale 260.50 04/14/2015 609-49750-425300
2763121 freight 8.64 04/14/2015 609-49750-433300
2763995 re sale 4,665.75 04/14/2015 609-49750-425100
2763995 freight 92.15 04/14/2015 609-49750-433300
2764826 re sale 2,302.50 04/14/2015 609-49750-425100
2764826 freight 23.04 04/14/2015 609-49750-433300
2764827 freight 21.60 04/14/2015 609-49750-433300
2764827 re sale 617.90 04/14/2015 609-49750-425300
2766718 re sale 4,025.95 04/14/2015 609-49750-425100
2766718 freight 57.60 04/14/2015 609-49750-433300
2766719 freight 18.72 04/14/2015 609-49750-433300
2766719 re sale 624.95 04/14/2015 609-49750-425300
13,226.53Check Total:
Vendor:1852 POWER & TEL Check Sequence: 75 ACH Enabled: True
5721351-01 (25) adapter 62.32 04/14/2015 656-49877-421990
62.32Check Total:
Vendor:3721 MICHAEL REASONER Check Sequence: 76 ACH Enabled: False
03/26/15 Referee Men's Hockey - 4 games 3/22 (2), 3/25 (2) 140.00 04/14/2015 226-45127-430160
03/31/15 Referee Men's Hockey - 4 games 3/29 (3), 3/30 (1) 140.00 04/14/2015 226-45127-430160
280.00Check Total:
Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 77 ACH Enabled: False
782601 Resale - Salads (6) 21.89 04/14/2015 226-45127-425410
790482 Freight 7.99 04/14/2015 226-45122-433300
790482 Party Supplies - pizzas, ice cream cups, juice 164.83 04/14/2015 226-45127-421460
790482 Resale - Snacks, cheese, chips, pretzels,hot dogs, pizzas, 358.10 04/14/2015 226-45127-425410
805814 Frieght 7.99 04/14/2015 226-45122-433300
805814 Party supplies- juice boxes, pizzas 153.44 04/14/2015 226-45127-421460
805814 Resale - chips, popcorn, hotdogs, veggies, pizzas, mac & cheese, 300.12 04/14/2015 226-45127-425410
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
1,014.36Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 78 ACH Enabled: True
03/17/2015 Mileage (400) 230.00 04/14/2015 101-42700-433100
03/25/2015 Semi Monthly Contract Payment 1,593.75 04/14/2015 101-42700-431200
1,823.75Check Total:
Vendor:4071 JOSH SAMUELSON Check Sequence: 79 ACH Enabled: True
03152015 meals - Moorhead St Comm College- 3/13-15/2015 38.04 04/14/2015 101-42200-433100
38.04Check Total:
Vendor:4075 GARY W SELL, JR Check Sequence: 80 ACH Enabled: False
03/26/15 Referee Mens Hockey - 2 games 3/22/15 70.00 04/14/2015 226-45127-430160
04/06/2015 Referee Mens Hockey - 2 games 4/1/15 70.00 04/14/2015 226-45127-430160
140.00Check Total:
Vendor:3709 SEMLER HOMES Check Sequence: 81 ACH Enabled: False
Refund - Building Permit 1,487.00 04/14/2015 101-42400-322110
04/06/2015 Refund - SAC Fee 4,190.00 04/14/2015 262-43180-341100
04/06/2015 Refund - WAC Charge 833.00 04/14/2015 265-43190-341100
04/06/2015 Refund - Comb Connection Permit 127.00 04/14/2015 601-49440-371550
04/06/2015 Refund -Sewer/Water Excavation 50.00 04/14/2015 101-43000-322320
04/06/2015 Refund - Contractor License Check 25.00 04/14/2015 101-42400-342050
04/06/2015 Refund - Assessment Search Fee 25.00 04/14/2015 101-41000-341070
04/06/2015 Refund - Utility Locate Fee 35.00 04/14/2015 601-49440-322160
04/06/2015 Refund - Water meter 355.00 04/14/2015 601-00000-362410
04/06/2015 Refund - tax on water meter 24.41 04/14/2015 601-00000-208100
7,151.41Check Total:
Vendor:3675 GARY SETRUM Check Sequence: 82 ACH Enabled: False
3/31/15 Mens Hockey Referee -3/29 (2 games), 3/30 105.00 04/14/2015 226-45127-430160
105.00Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 83 ACH Enabled: False
894128 March 2015 Cleaning Fire Dept 100.00 04/14/2015 101-42200-431990
100.00Check Total:
Vendor:4087 DAVID SKINNER Check Sequence: 84 ACH Enabled: False
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
040315 FNM-001-1121 FNM acct- Refund 6.86 04/14/2015 656-00000-115025
6.86Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 85 ACH Enabled: False
1268205 re sale 387.08 04/14/2015 609-49750-425100
1268205 freight 4.05 04/14/2015 609-49750-433300
1268206 freight 33.08 04/14/2015 609-49750-433300
1268206 re sale 1,404.00 04/14/2015 609-49750-425300
1270671 re sale 814.87 04/14/2015 609-49750-425100
1270671 freight 10.80 04/14/2015 609-49750-433300
1270673 freight 32.40 04/14/2015 609-49750-433300
1270673 re sale 2,242.00 04/14/2015 609-49750-425300
4,928.28Check Total:
Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 86 ACH Enabled: True
250877 trash can liners - 1 case 40.77 04/14/2015 217-41990-421990
250878 Kleenex - 1 case 60.05 04/14/2015 101-42200-443990
100.82Check Total:
Vendor:1516 TASC Check Sequence: 87 ACH Enabled: False
IN510714 5/1/2015-5/31/2015 Admin Fees 70.72 04/14/2015 101-49240-413500
70.72Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 88 ACH Enabled: True
884226 re sale 13,301.10 04/14/2015 609-49750-425200
885429 re sale 27.70 04/14/2015 609-49750-425200
885430 re sale 148.65 04/14/2015 609-49750-425400
885431 re sale 15,184.10 04/14/2015 609-49750-425200
28,661.55Check Total:
Vendor:4084 BARBARA URNESS Check Sequence: 89 ACH Enabled: False
040315 763-295-8104 FNM acct - Refund 41.31 04/14/2015 656-00000-115025
41.31Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 90 ACH Enabled: True
2211 May 2015 - Gigabite Transport/Cross Connect 4,400.00 04/14/2015 656-49879-430930
4,400.00Check Total:
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 91 ACH Enabled: True
1549248 re sale 233.00 04/14/2015 609-49750-425400
233.00Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 92 ACH Enabled: True
120773 re sale 742.25 04/14/2015 609-49750-425100
120773 re sale 112.00 04/14/2015 609-49750-425300
120773 freight 20.00 04/14/2015 609-49750-433300
121272 freight 10.00 04/14/2015 609-49750-433300
121272 re ale 24.00 04/14/2015 609-49750-425400
121272 re ale 352.00 04/14/2015 609-49750-425300
1,260.25Check Total:
Vendor:1555 VONCO II LLC Check Sequence: 93 ACH Enabled: False
27414 2.13 Ton - Indust Waste - Dock Floats 82.94 04/14/2015 101-45201-431900
82.94Check Total:
Vendor:3683 BRADLEY WEBER Check Sequence: 94 ACH Enabled: True
03/26/15 Referee Men's Hockey - (3) games 3/22/15 105.00 04/14/2015 226-45127-430160
105.00Check Total:
Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 95 ACH Enabled: False
7084 Materials - Xcel Softball Fields - Fixture, pole, lamps 252.36 04/14/2015 101-45203-422990
7084 Labor - Xcel Softball Fields - Fixture, pole, lamps 805.00 04/14/2015 101-45203-422990
7084 Lift Rental - Xcel Softball Fields - Fixture, pole, lamps 1,955.00 04/14/2015 101-45203-422990
7084 Harness Rental - Xcel Softball Fields - Fixture, pole, lamps 21.38 04/14/2015 101-45203-422990
7104 Material - T-Stat; keyed cover kit 144.95 04/14/2015 609-49754-440100
7104 Labor- T-Stat; keyed cover kit- Relocate T-stat 97.50 04/14/2015 609-49754-440100
3,276.19Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 96 ACH Enabled: False
7024380 re sale 1,670.41 04/14/2015 609-49750-425300
7024380 freight 24.60 04/14/2015 609-49750-433300
1,695.01Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 97 ACH Enabled: False
1080304360 freight 60.83 04/14/2015 609-49750-433300
1080304360 re sale 480.00 04/14/2015 609-49750-425300
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
1080304360 re sale 4,282.72 04/14/2015 609-49750-425100
1080306618 re sale 2,568.60 04/14/2015 609-49750-425300
1080306618 freight 37.55 04/14/2015 609-49750-433300
1080306908 re sale 372.00 04/14/2015 609-49750-425300
1080306908 freight 1.65 04/14/2015 609-49750-433300
7,803.35Check Total:
Vendor:4088 JAMES WOJCIAK Check Sequence: 98 ACH Enabled: False
040315 763-314-0160 FNM acct- Refund 6.07 04/14/2015 656-00000-115025
6.07Check Total:
Vendor:1581 WRIGHT CO RECORDER Check Sequence: 99 ACH Enabled: False
201500000019 Satisfaction of Mortgage - Dezell 46.00 04/14/2015 213-46301-421990
201500000019 ZSPPUD - Agreement Misc 46.00 04/14/2015 101-41910-431990
201500000019 ZVONHN - Easement 46.00 04/14/2015 101-41910-431990
138.00Check Total:
Vendor:1579 WRIGHT COUNTY HIGHWAY DEPARTMENT Check Sequence: 100 ACH Enabled: False
03/31/2015 Swan Park Directional Signs (2) 978.42 04/14/2015 101-45201-431990
978.42Check Total:
Vendor:2810 WRIGHT COUNTY HUMAN SERVICES Check Sequence: 101 ACH Enabled: False
03202015 Hep B - Ingle - 3/15/15 45.00 04/14/2015 101-42200-431990
45.00Check Total:
Vendor:1611 WRIGHT COUNTY MAYORS ASSOCIATION Check Sequence: 102 ACH Enabled: False
2015 Membership 2015 Annual Membership Dues 200.00 04/14/2015 101-41110-443300
200.00Check Total:
Vendor:1688 WW GOETSCH ASSOCIATIES INC Check Sequence: 103 ACH Enabled: False
94112 Park Lift Station- (2) Grommet Sealing Flange 860.00 04/14/2015 602-49490-440440
860.00Check Total:
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 16
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
308,413.76
103
AP-Computer Check Proof List by Vendor (04/08/2015 - 12:59 PM)Page 17
The preceding list of bills payables was reviewed and approved for payment.
Date: 4/13/15 Approved by_______________________________________
Mayor Brian Stumpf
CityCouncilAgenda:04/13/2015
1
2B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Jennifer Jungroth Fitness Instructor MCC 3/26/2015 PT
Mathew Stang Water/Sewer Operator Water 3/30/2015 FT
Tom Werner Custodian MCC 3/31/2015 PT
Melanie Rasmussen Guest Service MCC 4/6/2015 PT
Name Reason Department Last Day Class
Jill Vetsch Voluntary MCC 12/23/14 PT
Shanelle Fyle Voluntary MCC 3/27/15 PT
Alexander Krueger Voluntary MCC 3/31/15 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
New Hire and Terms City Council 2015: 4/8/2015
CityCouncilAgenda:02/23/2015
1
2CConsiderationofapprovingtheOut-of-StateTrainingforFinanceDirector.
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderapprovingtheFinanceDirector’sattendanceatthe
upcomingannualGovernmentalFinanceOfficersAssociation‘s(GFOA)conferencein
Philadelphia,P.A.May31-June3,2015.ThecurrentCitypolicyallowsforout-of-state
trainingfortheCityAdministratorandDepartmentHeadsuponapprovaloftheCity
Council.ThePersonnelCommitteerecentlymettodiscussthisrequestandbasedonthe
informationprovidedrecommendsapprovalofattendance.
A1.BudgetImpact:Theestimatedcostofattendanceincludingairfare,hotel,
conferencefee,andmealsis$1625.Thisisabudgeteditemfor2015.
ALTERNATIVEACTIONS
1.Motiontoapproveout-of-statetrainingforFinanceDirector.
2.Motiontodenyout-of-statetrainingforFinanceDirector.
B.STAFFRECOMMENDATION:
ThePersonnelCommitteerecommendsAlternative#1approvingout-of-statetrainingfor
theFinanceDirector.Approvaloftherequestwasbasedonthefollowingcriteria:prior
attendance,budgetimpact/cost,andrelatednesstotheposition.
C.SUPPORTINGDATA:
ConferenceAgendaandSupportingMaterials
PersonnelPolicyRelatingtoOut-of-StateTraining
18. EMPLOYEE EDUCATION AND TRAINING
The City promotes staff development as an essential, ongoing function needed to maintain and
improve cost effective quality service to residents. The purposes for staff development are to
ensure that employees develop and maintain the knowledge and skills necessary for effective job
performance and employees are provided with an opportunity for job enrichment.
General Policies
A. The City shall encourage training sessions involving employees of the same department
or of similar job classifications where necessary to aid in work performance.
B. Supervisors shall provide an orientation program for new employees.
C. The immediate supervisor shall ensure training is provided for the operation of new
equipment as required.
D. The City encourages contact with personnel from other municipalities and public
agencies in order to learn more efficient job procedures.
E. The City encourages the use of in-house talents and skills in training as well as the
expertise of local citizens, companies and agencies.
F. Training that costs the City money must be approved in advance by the employee’s
supervisor.
G. Upon completion of the training the supervisor may request a certificate of completion or
a short summary by the employee.
General Guidelines
General guidelines for training where the City provides financial support and/or time off work
are as follows:
1. Work interference shall be minimal.
2. Training shall not duplicate recent training.
3. Training costs shall be within budgetary limits.
4. Preference shall be given to training that provides the most benefit to the City at the least
cost.
5. The department head shall ensure that there is adequate coverage of departmental
responsibilities before approving training applications.
6. Training shall relate to an employee's job or health/safety.
7. Efforts shall be made to distribute training equitably within a department.
8. Training shall be structured to provide information that will aid in an employee's growth
or maintenance of professional standards.
9. Temporary, seasonal, casual part-time and intermittent employees shall be excluded
unless approved by their department head. Safety training shall be provided to all
employees.
10. If attendance is required at a seminar, the City will pay tuition/registration fees and
hourly wages for all required hours of attendance. Expenses will be paid in accordance
with standard practices. This applies to regular full-time and part-time employees.
11. Employees should be aware at all times that they are representing th e City while
attending any conference, meeting, class or outside training. Employees should conduct
themselves as if they were at work. Improper conduct at any City authorized or
sponsored event reflects poorly on the City and will be subject to disciplinary action as if
it occurred during regular working hours.
National and Regional Training
To be approved for national or regional training sessions, the employees must meet the following
requirements:
1. Be employed as a regular full-time or benefit-earning part-time employee for a minimum
of six (6) months with the City.
2. Training must be approved in advance by the City Council.
3. Training sessions will normally not exceed five (5) workdays.
4. Council may require an employee reimburse the City for airfare, hotel, and registration
fees for an approved national or regional training event if the employee voluntarily
terminates employment within six (6) months of completion of the training.
The classes of employees eligible for national training sessions (out of the region) are the City
Administrator and Department Heads. Exceptions may be approved by the City Administrator.
All management and supervisory staff are eligible for regional training sessions in Wisconsin,
Iowa, North Dakota, and South Dakota, assuming general guidelines of this policy are met. On
an exception basis, non-supervisory staff may be approved for regional training by the City
Administrator.
Training Sessions Within Minnesota
Professional and technical employees are eligible for training sessions held anywhere within the
State of Minnesota assuming general guidelines of this policy are met. All employees are
eligible for local training (Monticello, St. Cloud or the Twin Cities metro-area) under the same
assumptions. Employees are expected to attend training sessions in the closest proximity to their
work or home.
Payment or Reimbursement for Training
Whenever possible employees should use their City Purchasing Card to pay for approved
training and follow applicable procedures for substantiation of payment. If not possible, the City
will pre-pay tuition or registration costs directly to the organization sponsoring the training. A
copy of the conference or meeting agenda listing registration fees, meals included therein, and
official starting and ending dates must be provided to the finance department with prepayment
requests. Requests for reimbursement of training costs must include a copy of the conference or
meeting agenda listing registration fees; meals included therein, official start and ending dates
and proof of payment.
Tuition Reimbursement
Full-time and part-time benefited employees are eligible for tuition reimbursement for courses
taken for credit at an approved post-high school educational institution subject to the following
criteria:
A. Courses must be directly related to the employee's present position (whether required for
a degree program or not); or
B. Courses must be directly related to a reasonable promotional opportunity in the same
field of work as present position (whether part of a degree program or not).
C. Courses must be approved in advance of the first day of class by the Department head
and City Administrator in accordance with established procedures and the cost must be
included in the approved City budget. The employee education request should cover any
adjustment in the work schedule that may be necessary.
D. Any costs other than tuition and course materials will not be reimbursed by the City.
E. Employees are required to take courses outside of their work schedule whenever possible.
All work schedule adjustments must be approved by the supervisor.
The City will pay 50% of the cost of tuition and course materials upon successful completion (C
grade), 75% reimbursement upon completion with a “B” or “A” grade. Courses taken “pass/fail”
will be reimbursed at the same percentage as a C grade (if passed). All reimbursements will be
prorated for benefit-earning part-time employees.
The maximum reimbursement will be $1500 per year per employee, subject to budget
limitations. Employees must reimburse the City if they voluntarily leave employment within
twelve (12) months of reimbursement.
Memberships and Dues
The purpose of memberships to various professional organizations must be directly related to the
betterment of the services of the City. Normally one City membership per agency, as determined
by the City Administrator is allowed, providing funds are available. Upon separation of
employment, when allowed by the professional organization, individual memberships paid for by
the City will remain with the City and will be transferred to other employees by the department
head.
*For additional information regarding training and reimbursement procedures contact the Human
Resources Manager or Finance Department.
19. TRAVEL AND REIMBURSEMENT POLICY
Purpose
The purpose of the travel and reimbursement policy is to establish uniform and consistent
guidelines for the reimbursement of money spent on official city business. The guidelines were
developed using City practices, State regulations, and State Auditor recommendations. The
policy and procedures relative to such travel are contained in the following statement.
Travel by City officials and employees to attend a professional or municipal association meeting
is beneficial to progressive local government. A person engaged in such travel for the benefit of
the City has a responsibility to keep accurate, substantiated records and to submit a request for
reimbursement in accordance with this policy.
Training
Training must be approved in advance by the department head. All out-of-state training must be
approved by the City Council. Whenever possible the City will prepay tuition or registration
costs directly to the organization sponsoring the training. A copy of the conference or meeting
agenda listing registration fees, meals included therein, and official starting and ending dates
must be provided to the finance department with prepayment requests. If it is not possible to
prepay tuition or registration cost the employee will be reimbursed the cost. Requests for
reimbursement of training costs must include a copy of the conference or meeting agenda listing
registration fees; meals included therein, official start and ending dates and proof of payment.
Travel
Mileage will be reimbursed at the current IRS mileage reimbursement rate. Reimbursable
mileage will be the lesser of actual miles driven from normal work location to
training/meeting/conference location or the actual miles traveled from departure location to
destination less the mileage of commute to normal work location. If this results in the employee
traveling less miles, the City will not reimburse the employee for mileage. When more than one
City employee uses the same personal car for travel, reimbursement shall be based upon the IRS
mileage reimbursement rate, payable to the owner of the vehicle.
Out-Of-State Travel:
All out-of-state travel must be approved by the City Council. A copy of the conference or
meeting agenda listing registration fees, meals included therein, and official starting and ending
dates must be provided.
Airfare or train fare for out-of-state travel in coach or economy class or the lowest available fare
shall be the preferred mode of transportation. When authorized, an employee may choose to
drive their personal vehicle and will be reimbursed the current mileage rate or the cost of coach
or economy class fare, priced at least 14 days in advance of the travel, whichever is less. If the
employee travels by some other mode than by air, the additional time required over the time the
air would require will be taken as vacation or compensatory time for full and part-time
employees. Fire department personnel will not be reimbursed (paid) for extra time required for
driving. Reimbursement for vehicular travel (meals, mileage, and lodging) shall not exceed what
the total cost of what airline travel would have been.
Local transportation such as taxicab and bus fares to and from airport, train station, lodging and
conference, seminar or meeting is reimbursable only if circumstances require such travel.
Receipts must be submitted for reimbursement. Costs for local transportation not pertaining
directly to City business will not be reimbursed.
Rental Vehicles: Reimbursement for the costs of renting a vehicle shall be made only
when the necessity of such rental is for City purposes.
Travel Credits: Whenever public funds are used to pay for travel or vehicle rental by an
elected official or City employee, any credits or other benefits issued by the provider
must accrue to the benefit of the City of Monticello.
Request for reimbursement must include receipts or statements clearly stating dates and cost of
travel fares paid and/or cost of the transportation paid. Reimbursement for rental vehicles must
include dates of rental, vehicle type and fees paid.
Meals
The City will reimburse the elected official or City employee up to a maximum allowance of,
$12.00 for breakfast, $20.00 for lunch and $25.00 for dinner, including sales tax and
gratuities/tips, whichever is less, while on City business. The reimbursement for gratuity/tip
should not exceed 15% of the total costs of reimbursable costs.
Alcoholic beverages are not eligible for reimbursement.
The limits do not apply when meal expense is included in the cost of the training, conference, or
seminar. Additionally, the City does not reimburse cost on a per diem basis but for actual cost
incurred.
Itemized receipts must be submitted to qualify for reimbursement and must clearly state the date,
name of the establishment (pre-printed form), itemized list of purchased items, total, and gratuity
(if appropriate) of no more than 15%. Reimbursement request without a receipt or non-itemized
credit card receipts will not be reimbursed.
Elected officials or employees may occasionally be in the position of having to provide a meal
for other persons who have official business with the City. In addition receipts for these meals
must include the name of each person attending the meal along with a description of the public
purpose/benefit of the meeting. The actual cost of the meals will be reimbursed in these
instances however the cost of any alcoholic beverages will not be reimbursed.
Lodging
Hotel, motel or other authorized accommodations will be reimbursed at actual cost not to exceed
the base occupancy rate and should be chosen based on reasonableness of cost and proximity to
conference, meeting or training site. Each employee shall be allowed a base room.
Unless previously approved by the City Administrator, overnight stays within 60 miles of the
City will not be reimbursed.
Detail lodging receipts must be submitted for reimbursement. The receipts must include the
dates of the stay, nightly room rate and any incidental expenses charged. Only incidental costs
related to the room charges will be reimbursed.
Lodging costs, unless previously approved by the City Administrator, shall be reimbursable only
from the night preceding a conference, seminar, or training through the night immediately
following such event.
Miscellaneous Expenses
Hourly employees may receive overtime pay if the training/seminar/meeting hours including
travel to/from exceed normal work hours. The employee’s supervisor will approve all overtime
prior to registering for the training/seminar/meeting. If the training/seminar/meeting hours
including travel to/from are less than the normal work hours employees will use vacation or
compensatory time to achieve normal work hours. Employees will be paid eight (8) hours of
paid for training/seminar/meeting, which require overnight stays.
Telephone expenses incurred will be reimbursed only when their necessity for City purpose is
fully accounted for.
Reimbursable parking is limited to daily parking at destination business (meeting, conference,
training, etc.) site and/or hotel site (when applicable). Valet parking and all other parking are not
allowable. Detail receipts including date, times and costs of parking should be provided when
requesting reimbursement.
Gratuities/tips for service providers may be reimbursed as long as reasonable and serve the
public purpose of the trip.
Non-Reimbursable Expenses
The City shall not pay for any expenses, of which the costs are included in the registration fees.
Costs for alcoholic beverages shall not be reimbursed.
The City shall pay no expenses for a spouse/guest who accompanies the city official/employee to
a conference, seminar, or meeting including the incremental lodging expenses of occupancy rates
over base occupancy rates.
The City will not reimburse for personal telephone calls, rental of luxury vehicles, or recreational
expenses such as golf or tennis unless included as part of the registration fees or previously
approved by the City Administrator.
Reimbursement Process
To apply for reimbursement, an elected official/City employee must complete an “Employee
Reimbursement Voucher” form. The completed form with expenditures totaled, detailed original
receipts attached, and signed should be submitted to the Department Head, who shall review and
approve (by signing) such request. The Department Head shall forward the request to the
Finance Department for reimbursement. The Finance Department will review the report and
supporting documentation for completeness and accuracy. If complete the reimbursement check
will be processed during the next regular accounts payable processing. If the request is not
complete or supporting data does not meet policy guidelines, the request will be returned to the
employee.
Any exceptions to this policy must receive approval from the City Administrator whenever
practicable prior to the conference, seminar or training.
CityCouncilAgenda:4/13/15
1
2D.Considerationofapprovingtheone-monthmembershipratefortheMonticello
CommunityCenter.KB
A.REFERENCEANDBACKGROUND:
TheCommunityCenterhasneverhadaone-monthrate,however,wedoinfrequentlyget
requestsonaspecialtybasis,forexample,contractorsinMonticelloforthenuclearplant’s
outage.Sincewedogetsomerequests,theAdvisoryBoardfeltitwasappropriateto
establishaone-monthrateasapartofthecommunitycenter’soverallmembershiprates.This
membershiptypewillnotbeadvertisedorpromoted,onlyusedonacasebycasebasisas
decidedbytheMCCmanagement.Themembershipratewasarrivedatbydividingthethree-
monthmembershiprateintoamonthlyrateandaddinganamountontothat.The
recommendedratesareasfollows:
MembershipType Resident Regular
Junior/Senior 30.00 35.00
Adult 40.00 50.00
DualSenior 45.00 50.00
Family 60.00 65.00
TheAdvisoryBoardisaskingtheCounciltoapprovetheseone-monthratesforthe
communitycenter.
A1.BudgetImpact:Addingthisone-monthratewillallowthecommunitycenterto
provideaspecialtyone-monthmembershipforsituationslikeshorttermworkersat
thenuclearplant.Withoutthisrateweoftenlosetheseindividualstootherfacilities.
Thismembershiptypewillbeusedinfrequentlysotherevenueisunknownatthis
time.
A2.StaffWorkloadImpact:Thestaffworkloadisthesameaswithanyofourother
memberships;enteringthemintooursystem,providingthemwithascancardand
takingpayment.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovetheone-monthmembershipratesforthecommunitycenter.
2.Motiontodenytheapprovaloftheone-monthmembershipratesforthecommunity
center.
CityCouncilAgenda:4/13/15
2
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.TheCommunityCenterAdvisoryBoardvotedto
recommendthattheCouncilapprovetheone-monthmembershipratesasanadditional
revenueopportunity,albeitasmallone.
D.SUPPORTINGDATA:
None
CityCouncilAgenda:4/13/15
1
2E.Considerationofapprovingthereplacementofthegymnasiumflooring.KB
A.REFERENCEANDBACKGROUND:
Thecommunitycentergymnasiumflooris15yearsoldandreallyshowingitsage.TheMCC
AdvisoryBoardisaskingtheCounciltoapprovereplacingthegymnasiumfloor.
Weresearchedallotheroptionsforreplacementofthegymflooring;wood,sportcourtandthe
urethanefloor(whatwecurrentlyhave)tofindthebestoptionconsideringprice,maintenanceand
lifeofthefloor.Wefoundthatforthemoney,theurethanefloorwasthebestoptionforthevaried
usesthatthegymnasiumhasovertheyear.
Whileourmainusageisrecreation,wedohavelargecommunityeventsinourgymlikecraftshows,
bridalexpos,voting,NationalGuarddrilling(aboutsixtimesperyear)andavarietyofcommunity
events.Weweredisappointedathowthefloorheldup,however,ourresearchinotherflooring
optionsidentifiedasimilarlifeexpectanciesforwoodandforasportcourtaswewouldexpectfor
theurethanefloor.Animportantbenefitoftheurethaneisthemaintenanceofthefloor.Wereally
justdrymopanddowetcleaningwithagentlescrubbingpadasneeded.
Theprocessofreplacingtheflooristoscrapeoffthecurrent2milurethaneflooringandpouranew
floorandthenpaintthegameslines;basketball,pickleballandvolleyball.Thequotesthatwe
receivedaretohavethecolorpigmentallthroughtheurethane.Alotofwhatwecurrentlyseeonthe
floorinthewearpatternistheuncoloredurethaneasthetopcoathaswornoff.Thiswillensurethat
thefloorwilllookbetterasitages.Wecanagainexpectafifteenyearlifeonthisfloor.
ThetwoquotesthatwereceivedarefromAndersonLadd,Incfor$45,400andJwoodSports
Flooringfor$36,795.WedidcheckreferencesforJwoodandtheywereallgoodreferences.
TheMNNationalGuardisresponsiblefor10%ofimprovementsatthecommunitycenterover
$5,000.Theyhavealreadycommittedtheir10%withtheunderstandingthatweplantoreplacethe
floorinJulythisyear.
A1.BudgetImpact:Thecommunitycenterbudgeted$50,000forthisfloorsreplacement.
Inrecertifyingthequotespreviouslyreceived,thepriceforAndersonLadd,Incwas
reducedby$4,600to$45,400.TheJwoodquotecameinat$36,795.TheNational
Guardwouldpay$3,680assumingthatJwoodwasselectedtodotheworkleavinga
balancefortheCityof$33,115.
A2.StaffWorkloadImpact:WeareplanningontheworkbeingdoneinJulyofthisyear
andshouldtakeaboutaweek.Ourmembersandguestwillnothavethegymnasium
availabletothemandtheremaybeasmellthatwe’llhavetodealwithbycirculating
theairmoreeffectively.Wewillletmembersandguestsknowthatthisworkisbeing
plannedsotheyareawarebeforetheycometothefacility.
CityCouncilAgenda:4/13/15
2
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethereplacementofthegymnasiumflooringbyJwoodSports
Flooringfor$36,795withtheNationalGuardpaying$3,680ofthat.
2.Motiontodenytheapprovalofthereplacementofthegymnasiumflooringwith
directiontostaff.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.TheAdvisoryBoardhasalsostronglyrecommended
thatthegymnasiumfloorbereplacedin2015.
D.SUPPORTINGDATA:
QuotesfromAndersonLadd,IncandJwoodSportsFlooring
CityCouncilAgenda:4/13/15
1
2F.ConsiderationofadoptingResolution#2015-027acceptingdonationsfortheMarch
Madness,RiverfestandBlazin’ThroughBertramRunevents.KB
A.REFERENCEANDBACKGROUND:
ThisyeartheCommunityCenterpartneredwithDaveWik,MonticelloHighSchoolTrack
CoachandTeacher,toofferaseriesofrunsthathappeneveryyearinMonticello.March
MadnessisinMarchandsupportstheMHSTrackandFieldprogram,RiverFestisinJulyand
supportstheRiverFestprogramandBlazin’sThroughBertramisinSeptemberandsupports
theFriendsofBertramandMCCCommunityProgramming.Byofferingtherunasaseries
ourgoalistohaveahigherparticipationisthesegreatfunruns.
Sincewewereofferingtherunsasaseries,wealsoofferedasponsorshippackageforthe
series.SomesponsorsdecidedonlytosponsortheBlazin’ThroughBertramrunat$250and
otherssponsoredallthreerunsfor$400,$150ofwhichwillgoDaveWikattheHighSchool
fortheTrackandFieldprogramand$250willstaywithMCCfortheirrun.
A1.BudgetImpact:The$250sponsorfeefortheBlazin’ThroughBertramwillbeapart
oftherevenuefortherun.ThetotalsponsordollarsreceivedforBlazin’Through
Bertramis$2,250.TheamountpassedbacktotheHighSchoolTrackandField
programis$1,050.
ThenetproceedsoftheBlazin’ThroughBertramrunaresplit50%-50%tothe
FriendsofBertramandMCCforcommunityprogrammingliketheBlockParty,
HalloweenKiddieParade,HomefortheHoliday,etc.
A2.StaffWorkloadImpact:Thestaffworkloadistoorganizeandputontherunat
BertraminSeptember.WhileweareasponsoroftheMarchMadness5k,providing
spaceatMCCforthestartandfinish,wedonothaveanyworkintheplanning.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethedonationsfromCentraCareMonticello,FosterWhiteAgency,
HealthSourceChiropractic,AllElements,CargillKitchenSolutions,Schlenner
Wenner&Co.BeldeChiropractic,AuscoDesignandApolloInsuranceforatotalof
$3,300.
2.Motiontodenyacceptanceoftheninesponsorshipcontributions.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1withgreatappreciationtothesewonderfulcommunity
business.
D.SUPPORTINGDATA:
ContributionOpportunitiesForms
CityofMonticello
RESOLUTIONNO.2015-027
RESOLUTIONAPPROVINGCONTRIBUTIONS
WHEREAS,theCityofMonticelloisgenerallyauthorizedtoaccept
contributionsofrealandpersonalpropertypursuanttoMinnesotaStatutesSections
465.03and465.04forthebenefitofitscitizensandisspecificallyauthorizedtomaintain
suchpropertyforthebenefitofitscitizensinaccordancewiththetermsprescribedbythe
donor.SaidgiftsmaybelimitedunderprovisionsofMNStatutesSection471.895.
WHEREAS,thefollowingpersonsandorentitieshaveofferedtocontribute
contributionsorgiftstotheCityaslisted:
DONOR/ENTITY DESCRIPTION VALUE
CentraCareMonticello CashContribution/Sponsorship $400.00
FosterWhiteAgency CashContribution/Sponsorship $250.00
HealthSourceChiropractic CashContribution/Sponsorship $400.00
AllElements CashContribution/Sponsorship $250.00
CargillKitchenSolutions CashContribution/Sponsorship $400.00
SchlennerWenner CashContribution/Sponsorship $400.00
BeldeChiropractic CashContribution/Sponsorship $400.00
AuscoDesign CashContribution/Sponsorship $400.00
ApolloInsurance CashContribution/Sponsorship $400.00
WHEREAS,allsaidcontributionsareintendedtoaidtheCityinestablishing
facilities,operationsorprogramswithinthecity’sjurisdictioneitheraloneorin
cooperationwithothers,asallowedbylaw;and
WHEREAS,theCityCouncilherebyfindsthatitisappropriatetoacceptthe
contributionsoffered.
NOWTHEREFOREBEITRESOLVED bytheCityCouncilofMonticelloas
follows:
1.ThecontributionsdescribedaboveareherebyacceptedbytheCityof
Monticello.
2.Thecontributionsdescribedabovewillbeusedasdesignatedbythe
donor.Thismayentailreimbursingorallocatingthemoneytoanother
entitythatwillutilizethefundsforthefollowingstatedpurpose:
DONOR/ENTITY PURPOSE/AMOUNT
CentraCareMonticello $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
FosterWhiteAgency $250.00
HealthSourceChiropractic $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
AllElements $250.00
CargillKitchenSolutions $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
SchlennerWenner $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
BeldeChiropractic $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
AuscoDesign $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
ApolloInsurance $150MarchMadness/RiverFestand$250toBlazin’ThroughBertram
AdoptedbytheCityCouncilofMonticellothis13thdayofApril,2015.
______________________________
BrianStumpf,Mayor
ATTEST:
I,MarieWeinand,CityClerkoftheCityofMonticello,herebycertifythatatameeting
oftheCityCouncilofsaidCity,heldontheabovedate,amongotherproceedingsthe
abovewasadopted.
_________________________________
MarieWeinand,Clerk
CityCouncilAgenda:04/13/15
1
2G.ConsiderationofapprovingaSpecialEventPermitallowinguseoftheCity
CommuterLotandrelatedassistanceinconjunctionwithMonticelloRecyclingDay
onMay02,2015.Applicant,JasonWarehime,MetroApplianceRecycling (AS/PW)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoconsiderapprovalofaspecialeventpermitforMonticello
RecycleDayhostedbyMetroApplianceRecycling.ThiseventishostedbyMetro
ApplianceRecyclingasaprivatecompanyandisopentothepublicandnotlimitedto
cityresidents.
Theeventisproposedtorunfrom8a.m.to1p.m.intheCityCommuterParkingLoton
DeeganAvenue,asoutlinedintheapplicant’snarrative.MetroRecyclinghas
coordinatedthiseventfortherecyclingofappliances,furniture,tires,andelectronicsfor
thepastfouryears.
Similartoprioryears,theapplicantisrequestingtheuseofthefullcommuterparking
lot.MetroApplianceisalsorequestingtohavethespecialeventpermitfeewaived.
StaffwillmeetwithMullerTheatresforapprovaltousethegravelportionoftheir
parkinglotforpublicparkingthedayoftheevent.Anotheroption,ifneeded,willbeto
directoverflowparkingtotheoldbowlingalleyparkingarea.
PublicWorkswillplaceareadersignatthecommuterparkinglottwoweeksin
advancedirectingpatronstothosetwolocationsonthedayoftheevent.
A1.BudgetImpact:Thiseventwillrequireverylittlestafftimeforplacingsigns
andwillhaveverylittlebudgetimpact.
A2.StaffWorkloadImpact:Stafftimewillberequiredtoplacethereadersignat
thelotpriortotheeventandtotakedownthesignfollowingtheevent.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheSpecialEventPermitforMetroApplianceRecycling
allowingtemporaryuseoftheCity’sCommuterParkingLotonDeeganAvenue
onSaturday,May2,2015,forMonticelloRecycleDay,includingwaiverofpermit
fee,andtoapproveparkingattheoldbowlingalley,ifneeded.Approvalis
contingenton:
a)ContinuedcoordinationonsiteplanandeventoperationswithStreet
Superintendent
b)SubmissionofwrittenpermissionofMullerTheatrespropertyownertoutilize
thegravelareaoftheMullerTheaterparkinglotforthedayoftheevent.
c)SubmissionofcertificateofliabilitycoveragewithCitynamedasadditional
insuredforevent.
CityCouncilAgenda:04/13/15
2
2.MotiontodenytheSpecialEventPermitforMetroApplianceRecyclingallowing
temporaryuseoftheCity’sCommuterParkingLotonDeeganAvenueon
Saturday,May2,2015
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1fortheapprovaloftheSpecialEventPermitfor
MetroApplianceRecyclingtohostMonticelloRecycleDayonSaturday,May2,2015.
Feedbackfromresidentshasbeenpositiveandtheyappreciatehavingthisservice
D.SUPPORTINGDATA:
Application
ApplicantNarrative
ApplicantSitePlanandLayout
CityCouncilAgenda:04/13/15
1
2H.ConsiderationofadoptionofResolution2015-025approvinganAdministrativeLot
CombinationandSimpleSubdivisionforLots14and15,Block34,OriginalPlatof
Monticello.Applicant:MonticelloEconomicDevelopmentAuthority (AS)
Property:Legal:Lots14and15,Block34,Monticello(originalplat)
Address:100EastBroadway
PlanningCaseNumber:2015-011
A.REFERENCE&BACKGROUND
Request(s):Combinationoftwooriginal-platlotsandsubdivisionof
resultingparcelcreatinganewlotline,resultingintwo
conformingcentralcommunitydistrictparcels,including
onetobeconveyedtoMnDOT.
DeadlineforDecision:NA
LandUseDesignation:CentralCommunityDistrict
ZoningDesignation:CCD,CentralCommunityDistrict
F-2,ConvenienceandServicesSub-District
Thepurposeofthe“CCD”,CentralCommunityDistrict,is
toprovideforawidevarietyoflanduses,transportation
options,andpublicactivitiesinthedowntownMonticello
area,andparticularlytoimplementthegoals,objectives,
andspecificdirectivesoftheComprehensivePlan,andin
particular,theEmbracingDowntownMonticelloreportand
itsDesignGuidelines.
Overlays/Environmental
RegulationsApplicable:NA
CurrentSiteUse:Existingvacantcommercial
SurroundingLandUses:
North:Commercialretailandprofessional,occupied
East:Commercial,vacant
South:Commercial,retail
West:TH25
ProjectDescription:TheMonticelloEconomicDevelopmentAuthorityis
requestingapprovalofanadministrativelotcombination
andsimplesubdivisiontoallowforconveyanceofproperty
totheMinnesotaDepartmentofTransportationforrightof
CityCouncilAgenda:04/13/15
2
waypurposes.Therightofwayisassociatedwithright
turnlaneconstructionfortheTH25andCSAH75
intersectionimprovements.
PlanningCommissionRecommendation
PlanningCommissionreviewedthisitemduringtheirregularmeetingonApril7th,2015.
ThePlanningCommissionunanimouslyrecommendedapprovalofthecombinationand
subdivision,3-0.
ANALYSIS
TheproposedcombinationwouldfirstcombinethelotslegallydescribedasLots14and
15,Block34.Thesimplesubdivisionwouldthendividethatportionofthenewly
combinedpropertywhichistobeconveyedasrightofwayfortheturnlane.
Section11-8-2oftheSubdivisionOrdinanceallowsforcombinationofparcelsofrecord
tocreateaparcelconformingparcelasfollows:
Thepurposeofthesubdivisionistocombinetwo(2)ormoreparcelsofrecordto
createaparcelconformingtotherequirementsoftheapplicablezoningdistrict.
Section11-1-7oftheSubdivisionOrdinancefurtherprovidesforthesimplesubdivision
oflotsofrecordasfollows:
Inthecaseofarequesttodividealotwhichispartofanexistinglotofrecord
wherethedivisionistopermittheaddingofaparceloflandtoanabuttinglotor
tocreatetwolotsandthenewlycreatedpropertylinewillnotcausetheother
remainingportionofthelottobeinviolationwiththisordinanceorthezoning
ordinance,exceptthatnosuchdivisionofalotorparcelshallbepermittedwhen
saiddivisionshallcreatealotorparcelthatisinviolationofChapter8,
Subdivision11-8-2,ofthisordinance.
Lots14and15arecurrentlyapproximately.12acreseachinsize,or5,490squarefeet
each.Theresultingcombinedparcelwilltotal.24acres,or10,980squarefeetinsize.
Uponsubdivision,ParcelAwilltotal5,216squarefeetandwillbeconveyedtoMnDOT.
ParcelBwilltotal5,764squarefeetofproperty,andwillberetainedbytheEDA.
TheparcelsarezonedCentralCommunityDistrict(CCD)andarelocatedintheF-2,
ConveniencesandServices,Sub-DistrictoftheCCD.TheCCDhasnominimumlot
widthorarearequirementswhichapplytotheresultingparcels.Theexistingbuildingon
thepropertyisscheduledfordemolitionbyJune1,2015,andthereforenosetback
violationswillbepresentrelatingtocombinationorsubdivision.
CityCouncilAgenda:04/13/15
3
UponapprovalofthecombinationandsimplesubdivisionbytheCityCouncil,formal
documentationofbothactionswillbefiledatWrightCounty.Acertificateofsurvey
documentingtheconditionsofthecombinedandsubdividedlotswillbeprepared.
Occasionally,theCountyRecorderdeterminesthatthenewdescriptionsarenot
recordable.Ifthatisthecase,aplatwouldberequired,andtheEDAwillapplyforplat
approval.
A1.BudgetImpact:TheimpactofacquisitionandconveyanceisanEDAimpact.
Thepreparationofthemetesandboundsdescriptionandaccompanyingsurvey
areconsideredprojectcostsassignedtotheengineeringcomponentoftheTH
25/CSAH75intersectionimprovementproject.
A2.StaffWorkloadImpact:Asmallamountofstafftime,estimatedat2hours,was
consumedinresearchingandpreparingthisrequestforCouncil.
B.ALTERNATIVEACTIONS:
PlanningCommissionrecommendsalternative1below.
1.MotiontoadoptResolution#2015-025approvingtheAdministrativeLot
CombinationandSimpleSubdivisionforLots14and15,Block34,OriginalPlat
ofMonticello.
2.MotiontodenyadoptionofResolution#2012-025atthistime.Withthisoption,
Councilshouldprovidefindingsoffactasreasonfordenialoftherequest.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1.Thesubdivisionandlotcombinationresultsina
lotthatiscompliantwithordinancerequirementsandnecessarytosupportthe
intersectionimprovementsaspreviouslyapprovedbytheCityCouncil.
Pendingthecombinationandsubdivisionapproval,theEDAwillconsiderconveyanceby
quitclaimdeedinMay,2015.
D.SUPPORTINGDATA:
A.Resolution#2015-025
B.Resolution#PC-2015-009
C.AerialImage
D.LotSubdivisionandCombinationIllustration
E.LegalDescriptionsofAreaofCombinedandSubdividedParcels
F.SubdivisionOrdinance-SubdivisionbyMetesandBounds
G.MonticelloZoningOrdinance,Excerpt–CCDRegulations
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNNESOTA
RESOLUTIONNO.2015-025
1
APPROVALOF
ADMINISTRATIVELOTCOMBINATIONANDSIMPLESUBDIVISION
LOTS14&15,ORIGINALPLAT
WHEREAS,theapplicantistheownerofarecordparcelsconsistingofLots14and
15,Block34,OriginalPlatofMonticello;and
WHEREAS,theapplicantproposestocombinethesubjectparcelsintoasinglelotof
record;and
WHEREAS,theapplicationproposedtosubdividetheresultingsubjectpropertyinto
twolotsforthepurposeofconveyanceofpropertyforpublicpurposetoapublicagency;and
WHEREAS,thepropertiesarezonedCCD,andtheproposedlotandlotswillmeet
theapplicableCCDzoningrequirements;and
WHEREAS,theproposedadministrativelotcombinationandsubdivisionqualifies
forasimplesubdivisionprocessunderthetermsoftheMonticelloSubdivisionOrdinance;
and
WHEREAS,thePlanningCommissionconsideredthematteratitsregularmeeting
onApril7th,2015andtheapplicantandmembersofthepublicwereprovidedthe
opportunitytopresentinformationtothePlanningCommission;and
WHEREAS,thePlanningCommissionhasconsideredallofthecommentsandthe
staffreport,whichareincorporatedbyreferenceintotheresolution;and
WHEREAS,theCityCounciloftheCityofMonticellomakesthefollowingFindings
ofFactinrelationtotherecommendationofapproval:
1.TheproposedlotcombinationisconsistentwiththeintentoftheMonticello
ComprehensivePlan.
2.Theproposedlotcombinationcreatesalotthatmeettherequirementsofthe
MonticelloZoningOrdinance.
3.Theproposedlotcombinationqualifiesasa“administrativesubdivision”underthe
termsoftheMonticelloSubdivisionOrdinanceforpurposesofprocessing.
4.TheproposedsubdivisionisconsistentwiththeintentoftheMonticello
ComprehensivePlan.
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNNESOTA
RESOLUTIONNO.2015-025
2
5.TheproposedsubdivisioncreateslotsthatmeettherequirementsoftheMonticello
ZoningOrdinance.
6.Theproposedsubdivisionqualifiesasa“simplesubdivision”underthetermsofthe
MonticelloSubdivisionOrdinanceforpurposesofprocessing.
7.Theproposedsubdivisionwillnotcreateundueburdensonpublicsystems,including
streetsandutilities.
NOW,THEREFORE,BEITRESOLVED,bytheCityCounciloftheCityofMonticello,
Minnesota,thattheproposedsubdivisionisherebyrecommendedforapproval,subjecttothe
conditionsfoundinExhibitZasfollows.
1.IntheeventtheCountyrejectsthedescriptionsofthemetesandbounds
subdivision,theapplicantwillneedtore-applyandutilizeaformalplatprocess.
ADOPTED theMonticelloCityCouncilthis13th dayofApril,2015.
CITYOFMONTICELLO
By:_______________________________
BrianStumpf,Mayor
ATTEST:
___________________________________________
MarieWeinand,CityClerk
LotCombinationLegalDescription
Lots14and15,Block34,OriginalPlatofMonticello,asisonfileandofrecordintheOfficeofthe
CountyRecorder,WrightCounty,Minnesota.
SubdivisionLegalDescriptions
ParcelA,LegalDescription
ThatpartofLots14,and15,Block34,OriginalPlatofMonticello,asisonfileandofrecordintheOffice
oftheCountyRecorder,WrightCounty,Minnesotawhichliesnorthwesterlyofthefollowingdescribed
line:
CommencingattheSoutheastCorneroftheNortheastQuarterofSection11,Township121,
Range25;thenceSouth89degrees00minutes44secondsWest,assumedbearingalongthe
southlinethereof,2176.28feet;thenceNorth00degrees59minutes16secondsWest,
perpendiculartosaidsouthline,800.96feettothesouthwesterlylineofsaidLot15andthe
pointofbeginningofsaidlinetobehereinafterdescribed;thenceNorth52degrees20minutes
02secondsEast,40.14feet;thenceNorth44degrees54minutes41secondsEast,55.24feet;
thenceNorth25degrees44minutes05secondsEast,39.68feet;thenceNorth66degrees57
minutes49secondsEast,45.14feettothesoutheasterlylineofsaidLot14;thenceNorth25
degrees40minutes43secondsEast,alongsaidsoutheasterlyline,3.31feettothenortheasterly
cornerofsaidLot14andthereterminating.
ParcelB,LegalDescription
ThatpartofLots14,and15,Block34,OriginalPlatofMonticello,asisonfileandofrecordintheOffice
oftheCountyRecorder,WrightCounty,Minnesotawhichliessoutheasterlyofthefollowingdescribed
line:
CommencingattheSoutheastCorneroftheNortheastQuarterofSection11,Township121,
Range25;thenceSouth89degrees00minutes44secondsWest,assumedbearingalongthe
southlinethereof,2176.28feet;thenceNorth00degrees59minutes16secondsWest,
perpendiculartosaidsouthline,800.96feettothesouthwesterlylineofsaidLot15andthe
pointofbeginningofsaidlinetobehereinafterdescribed;thenceNorth52degrees20minutes
02secondsEast,40.14feet;thenceNorth44degrees54minutes41secondsEast,55.24feet;
thenceNorth25degrees44minutes05secondsEast,39.68feet;thenceNorth66degrees57
minutes49secondsEast,45.14feettothesoutheasterlylineofsaidLot14;thenceNorth25
degrees40minutes43secondsEast,alongsaidsoutheasterlyline,3.31feettothenortheasterly
cornerofsaidLot14andthereterminating.
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CHAPTER3:ZONINGDISTRICTS
Section3.5BusinessBaseZoningDistricts
Subsection(G)CentralCommunityDistrict
CityofMonticelloZoningOrdinance Page115
(G)CentralCommunityDistrict
Section3.5(G)
CCD CentralCommunityDistrict
tralCommunityDistrict,
istoprovideforawidevarietyoflanduses,
transportationoptions,andpublicactivitiesinthe
downtownMonticelloarea,andparticularlyto
implementthegoals,objectives,andspecificdirectives
oftheComprehensivePlan,andinparticular,the
EmbracingDowntownMonticelloreportanditsDesign
Guidelines.
AllproposeddevelopmentorredevelopmentintheCCD
shallbesubjecttotherequirementsoftheDesign
Guidelinesandotherstandardsidentifiedinthe
EmbracingDowntownMonticelloreport.Itisnotthe
intentofthischaptertoabrogateanygeneralZoning
OrdinancerequirementsintheCCD,andallsuch
requirementsoftheMonticelloZoningOrdinanceapply
fullywithintheCCDunlessaddressedseparatelybya
moredetailedCCDzoningregulation.
Sub-Districts.TheCCDisherebydividedintosub-
districts,includingthreeFlexAreas
(F-1,F-2andF-3),andeight
LandmarkAreas(L-1throughL-8).
TheCityCouncilshall,inaccordance
withtheprocessprovidingforzoning
mapamendmentsintheMonticello
ZoningOrdinance,adoptazoningmap
fortheCCDareaidentifyingthesub-
districtboundaries.
BaseLotArea
Nominimum
BaseLotWidth
Nominimum
TypicalCCDBuildingTypes
TypicalCCDLotConfiguration
City Council Agenda: 04/13/2015
1
2I. Consideration of adopting Resolution #2015-031 authorizing filing a loan
application with the Public Facilities Authority (PFA) for the Phosphorus
Reduction and Digester Cover Improvements at the Waste Water Treatment
Facility, City Project No. 14C002 (WSB)
A. REFERENCE AND BACKGROUND:
At the March 23, 2015 meeting, the City Council approved the plans and specifications
and authorized the advertisement of bids for the Phosphorus Reduction and Digester
Cover Improvements, City Project No. 14C002.
As noted throughout the project process, the City is on the 2015 Public Facilities
Authority (PFA) Intended Use Plan for a $2,982,000 low interest loan and on the 2015
PFA Point Source Implementation Grant (PSIG) list for a $580,000 grant to finance the
project. The PFA estimates an approximate 1.5% interest rate for the loan which will save
the City approximately $500,000 in interest costs over the 20-year term of the loan as
compared to the interest cost of an approximate 3% annual interest rate bond sale.
This application is part of the PFA’s process to secure the loan amount. There are several
documents that need to be submitted with the loan application that the finance department
has assisted in completing. A Council resolution is one of the documents also required to
be submitted. Attached is the completed application that is required to be submitted to
the PFA at this time.
The project is proposed to be bid on May 28, 2015. Staff will present the bid results to
the Council on June 8, 2015 for consideration of award. The bids must also be certified
by the MPCA by June 30, 2015 to be eligible for the low interest loan and grant. The
project is anticipated to be complete by June 30, 2016.
A1. Budget Impact: The estimated construction and indirect cost of the Phosphorus
Reduction and Digester Cover Improvements project is $2,971,200. The City is
on the PFA 2015 Intended Use Plan for a low interest loan in the amount of
$2,982,000 and on the PFA 2015 PSIG list for a $580,000 grant for total funding
of $3,562,000. The loan amount will be adjusted upward or downward to meet the
City’s funding needs for the project.
A2. Staff Workload Impact: Both WSB and City staff have been involved with the
loan application and will continue to be involved with the loan administration.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution #2015-031 authorizing filing a loan application with
the PFA for the Phosphorus Reduction and Digester Cover Improvements, City
Project No. 14C002.
2. Motion to deny adoption of Resolution #2015-031 at this time.
City Council Agenda: 04/13/2015
2
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1.
D. SUPPORTING DATA:
Resolution No. 2015-031
PFA loan application
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2015-031
RESOLUTIONAUTHORIZINGAPPLICATIONTOMINNESOTAPUBLIC
FAVILIIESAUTHORITYFORALOANFROMTHECLEANWATER
FUND/DRINKINGREVOLVINGFUNDFORIMPROVEMENTSTOTHE
DRINKINGWATERSYSTEM/MUNICIPALWASTEWATERTREATMENT
SYSTEM
BEITRESOLVED,thattheCityofMonticelloisherebyapplyingtotheMinnesota
PublicFacilitiesAuthorityforaloanfromtheCleanWaterRevolvingFund/Drinking
RevolvingFundforimprovementstoitsdrinkingwatersystem/municipalwastewater
treatmentsystemasdescribedintheloanapplication.
BEITFURTHERRESOLVED,thattheCityofMonticelloestimatestheloanamount
tobe$2,982,000.00ortheas-bidcostoftheproject.
BEITFURTHERRESOLVED,thattheCityofMonticellohasthelegalauthorityto
applyfortheloan,andthefinancial,technical,andmanagerialcapacitytorepaytheloan
andensureproperconstruction,operationandmaintenanceoftheprojectforitsdesign
life.
ICERTIFYTHATtheaboveresolutionwasadoptedbytheMonticelloCityCouncilon
April13th,2015.
CITYOFMONTICELLO
______________________________
BrianStumpf,Mayor
ATTEST:
______________________________________
MarieWeinand,CityClerk
CityCouncilAgenda:04/13/2015
1
3B.PublicHearing–ConsiderationofadoptingResolution#2015-029approvingthe
reassessmentofadelinquentaccounttobecertifiedagainsttaxforfeitparcels (PID
155-168-001040and155-168-001050)foranupcomingtaxforfeitauction (WO)
A.REFERENCEANDBACKGROUND:
Suchassessmentsshallbepayableinone(1)annualinstallmentpayableinthetaxyearof
2015tobeappliedagainstthetaxforfeitparcelsasdesignatedintheassessmentroll,and
shallbearinterestattherateofsixpercentperannumfromthedateoftheadoptionof
thisassessmentresolution.
Theownerofthepropertysoassessedmaypaythewholeoftheassessmentonsuch
propertytotheCityTreasurer,andthatnointerestshallbechargediftheentire
assessmentispaidwithin30daysfromtheadoptionofthisresolution.
Theclerkshallforthwithtransmitacertificationofthisassessmenttothecountyauditor
tobeextendedonthepropertytaxlistofthecounty.Suchassessmentshallbecollected
andpaidoverinthesamemannerasothermunicipaltaxesaftersuchtimeasthe
propertiesaresoldatpublicauction.
A1.BudgetImpact:ThisactionwouldreimbursetheCityforcostsithasincurredfor
anescrowshortagethatwasnotpaid.Thechargeistobeappliedtothesetax
forfeitparcels:Lots4and5,Block1ofParksideatMeadowOaks2nd,andwould
bepaidtotheCitythroughataxsettlementaftersuchtimeasthelotsaresoldat
publicauction.
A2.StaffImpact:ThereisnostaffimpactontheCityforthisitem.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolution#2015-029approvingthereassessmentofa
delinquentaccounttobecertifiedagainsttaxforfeitparcels (PID155-168-001040
and155-168-001050)foranupcomingtaxforfeitauction.
2.MotiontodenyResolution#2015-029.
C.STAFFRECOMMENDATION:
CityStaffrecommendsAlternative#1thatCounciladopttheassessmentrollas
presented.
D.SUPPORTINGDATA:
PublicHearingNotice
Resolution#2015-029
AssessmentRollforthetaxforfeitparcels
CityCouncilAgenda:04/13/2015
2
CityCouncilAgenda–04/13/2015
1
4A.ConsiderationtoadoptResolution2015-024approvingafinalstagePlannedUnit
Development,FinalPlatandDevelopmentContractforSunsetPonds3rd Addition.
Applicant:SunsetPonds,LLC (NAC/AS)
Property:Legal:Lots1-5,Block4,Lots1-41,51Block5,Lots1-9
Block6,Lots1-9,Block7,SunsetPonds2ndAddition
PlanningCaseNumber:2014-050
A.REFERENCE&BACKGROUND:
Request(s):TheprojectconsistsofreplattingaportionoftheSunset
Ponds2nd Addition,originallyplannedfor60attached
townhouselotssurroundedbycommonlotareas.The
replatwillresultin48small-lotsinglefamilyparcels
withnocommonarea,governedbyatownhouse
associationprovidingmaintenanceandmanagement.
DeadlineforDecision:March17th,2015
LandUseDesignation:PlacestoLive
ZoningDesignation:R-2,SunsetPondsPlannedUnit
Development
Thepurposeofthe"R-2",SingleandTwo-Family
ResidenceDistrictistoprovideforlowtomoderate
densityoneandtwounitdwellingsanddirectlyrelated
complementaryuses.
CurrentSiteUse:Vacantplattedtownhomedevelopment
SurroundingLandUses:
North:Residential,AttachedTownhouses
East:Residential/Agricultural,MonticelloTownship
South:Residential,AttachedTownhouses
West:Residential,AttachedTownhouses
CityCouncilAgenda–04/13/2015
2
ProjectDescription:Theapplicantsproposetoreplattheremainingattached
townhouseunitstocreatedetachedtownhouselots,
eliminatingthecommonlotareas.ThePlannedUnit
Developmentwouldbeamendedtoreflectthechange
inlotconfiguration,residentialunit,anddesign
standards.Thebuildingswouldbesimilartothose
currentlybeingconstructedinthe“T-N”(formerlyR-
2A)portionsofthedevelopment.
PREVIOUSACTION
TheproposedSunsetPondsThirdAdditionhasreceivedcommentsasapartofaPUD
ConceptPlan,andapprovalforPreliminaryPlatandDevelopmentStagePUD.The
PreliminaryPlatandPUDapprovalswereadoptedwithaseriesofconditionsidentifiedin
ExhibitZoftheStaffreportdated2/23/2015.
ANALYSIS
TheactiontakenbytheCityCouncilatitsmeetingonFebruary23,2015,includedthe
followingconditionsofapproval.Eachconditionisfollowedupwithacommentonthe
actiontakenbytheapplicant.
1.RedesignproposedplattoreflectthealternativelotlinelayoutinExhibitPofthis
report,oranotheroptionthatmeetstheobjectivesidentifiedinthestaffreport
includingtheeliminationofangledsidelotlines.
TheapplicanthasredesignedtheplatandPUDtoeliminatetheanglelotlinesby
shiftingthelotsslightly,andaddinganOutlotintherearofLotw3-9ofBlock3.The
Outlotwouldbeownedandmaintainedbytheassociation,andwouldbeaccessedvia
autilitycorridoralongthewestboundaryofthecurrentplat,whichalsoextendsto
thenorthto92nd StreetNE.Thisdesignmeetstheintentoftheoriginalcondition.
2.PreparefinalHomeownersAssociationdocumentsmeetingtheintentoftheCity
relatingtocommonmaintenanceandenforcement.
ThesearesubjecttoreviewoftheCityAttorneyandotherstaff.
3.AdherencetothearchitecturaldesignsubmittedasapartofthePUDapplication,
referringtothe“HickoryII”size,layout,anddetails.Minorvariationsindetailing
andlayoutmaybeapprovedbytheCommunityDevelopmentDirector,providedsuch
variationsareconsistentwiththepresentationandintentoftheCity’sPUDapprovals.
Theapplicantshaveagreedtothiscondition,andsubmittedpreliminaryplanswhich
complywiththerequirements.
CityCouncilAgenda–04/13/2015
3
4.EnforcementofHomeownersAssociationmaintenancerequirementsshallnotbe
enforcedbytheCityofMonticello,butmaynotbeamendedwithoutCityapproval
viaPUDAmendmentuntiltheAssociationhasbeenturnedovertoindividual
homeownersfromthecontrolofthedeveloper.
ThisconditionwillbeaclauseintheAssociationdocumentsrelatingtooperation
andgovernanceoftheAssociation.
5.PreparerevisedplansanddocumentsreflectingtheapprovedPUDandPreliminary
PlatforCityrecords.
TheFinalPUDandFinalPlatplansmeetthiscondition.
6.Reviseengineeringandcivilplansinaccordancewiththeconditionsrecommended
bytheCityEngineer.
Theapplicanthassubmittedrevisedplans,andtheCityEngineerhasprovideda
separatecommentletterinthatregard.
7.ContinuedCoordinationwiththeStreetsSuperintendentregardingmailboxdesign
andplacement.
TheapplicantmadecommentsinthisregardasthepreviousCouncilmeeting,and
thisconditionwillcarryoverintotheimplementationoftheproject.
8.PrepareandsubmitFinalPlatandPUDdocumentsinaccordancenolaterthanthirty
(30)daysafterPreliminaryPlatandDevelopmentStagePUDapprovalbyCity
Council.
Thisconditionwasmetwiththesubmissionofthecurrentplans.
9.Vacationandre-establishmentofeasementsfortheproposedplatshallbein
accordancewiththerecommendationsoftheCityEngineer.
Theapplicanthasmadethatapplicationunderaseparatepetition,andthefinalplans
illustratethechanges.
DEVELOPMENTCONTRACT&FINANCEPLAN
ThedevelopmentcontractforSunsetPondsThirdAdditionincludesmanyofthestandard
provisionsforplatdevelopment,includingzoninganddesignprovisions,andgradingand
erosionmanagementrequirements.
Thecontractdoesreflectthenatureoftheprojectasareplat.Thetrunkcharges,whichare
basedonarea,notlotcount,werepreviouslyassessedundertheSunsetPondsSecond
Additionandhavebeenverifiedaspaid.Therefore,notrunkchargesareapplicabletothe
CityCouncilAgenda–04/13/2015
4
newlyplattedlots.Parkdedicationhasalsoalreadybeensatisfiedthroughpriorland
dedication.
Thereare,however,applicabledepositsassociatedwiththereplat.Sections28-29ofthe
contractdescribetheapplicableescrowdepositsandsecuritiesrequiredfortheproject.
Securitiesforprojectimprovementsitemsincludelandscaping,gradinganderosioncontrol,
monuments,andutilityremovalsandreplacements.
Additionally,thedeveloperwillberequiredtoprovideescrowdepositsforplanning,legal.
andengineeringexpensesassociatedwiththeadministrationofplatdevelopment.
Boththeadministrationescrowsandsitedevelopmentsecuritiesaresubjecttoreconciliation
andreductionorreleaseastheprojectprogresses.
B.ALTERNATIVEACTIONS:
1.MotiontoadoptResolutionNo.2015-024,approvingthefinalstageamendment
toPUDandFinalPlatforSunsetPonds3rd Additionbasedonthefindings
therein,includingtheConditionsnotedinExhibitZ.
2.MotiontodenyadoptionofResolutionNo.2015-024,basedonfindings
discussedandidentifiedbyCouncil,anddirectingstafftoprepareformalfindings
forconsiderationatthenextmeeting.
3.MotiontotableactiononResolutionNo.2015-024,pendingadditional
informationasrequestedbytheCouncil.
C.STAFFRECOMMENDATION:
PlanningStaffrecommendsapprovalofthefinalstageamendmenttoPUDandFinal
PlatasnotedinAlternative1.TheuseofPUDisintendedtoensurethat
developmentwhichisgrantedsignificantflexibilityfromthestandardzoningdistrict
requirementsshowsatangibleoutcomethatexceedsthequalityofthedesignthat
wouldresultfromatraditionalzoningapproach.Theapplicanthassubmittedplans
whichdemonstratecompliancewiththeapprovalgrantedtothePreliminaryPlatand
DevelopmentStagePUD.TheExhibitZconditionsareprimarilyproceduraland
includedintherecommendationtoensurethattheycarryoverintotheDevelopment
Agreementandconstruction.
D.SUPPORTINGDATA:
A.ResolutionNo.2015-024
B.SitePlan
CityCouncilAgenda–04/13/2015
5
C.FinalPlat
D.FinalStagePUDPlans
E.CityEngineer’sCommentLetterdatedMarch27,2015
F.SunsetPondsThirdAdditionDevelopmentContract
G.SunsetPondsThirdAdditionFinancePlan
Z.ConditionsofApproval
CityCouncilAgenda–04/13/2015
6
EXHIBITZ
SunsetPonds3rd Addition
FinalStagePlannedUnitDevelopmentandFinalPlat
Lots1-5,Block4,Lots1-41,51Block5,Lots1-9Block6,
Lots1-9,Block7,SunsetPonds2ndAddition
1.ExecutetheDevelopmentContractforthePUDandFinalPlat.
2.ExecuteandrecordfinalHomeownersAssociationdocumentsmeetingtheintentof
theCityrelatingtocommonmaintenanceandenforcement,accordingto
recommendationsoftheCityAttorney.
3.AdherencetothearchitecturaldesignsubmittedasapartofthePUDapplication,
referringtothe“HickoryII”size,layout,anddetails.Minorvariationsindetailing
andlayoutmaybeapprovedbytheCommunityDevelopmentDirector,providedsuch
variationsareconsistentwiththepresentationandintentoftheCity’sPUDapprovals.
4.IncludeaclauseintheHomeownersAssociationdocumentsspecifyingthat
enforcementofHomeownersAssociationmaintenancerequirementsshallnotbe
enforcedbytheCityofMonticello,butmaynotbeamendedwithoutCityapproval
viaPUDAmendmentuntiltheAssociationhasbeenturnedovertoindividual
homeownersfromthecontrolofthedeveloper.
5.Reviseengineeringandcivilplansinaccordancewiththeconditionsrecommended
bytheCityEngineerinthecommentletterdatedMarch27,2015.
6.ContinuedCoordinationwiththeStreetsSuperintendentregardingmailboxdesign
andplacement.
7.Vacationandre-establishmentofeasementsfortheproposedplatasapproved
separately.
CITYOFMONTICELLO
WRIGHTCOUNTY,MINNESOTA
RESOLUTIONNO.2015-024
ARESOLUTIONOFTHEMONTICELLOCITYCOUNCILAPPROVINGAFINAL
STAGEPLANNEDUNITDEVELOPMENTANDFINALPLATOF
SUNSETPONDS3RD ADDITIONFORTHEFOLLOWINGPROPERTY:
LOTS1-5,BLOCK4,LOTS1-41,51BLOCK5,LOTS1-9BLOCK6,
ANDLOTS1-9,BLOCK7,SUNSETPONDS2NDADDDITIONFORA
48LOT“DETACHEDTOWNHOME”RESIDENTIALPROJECT
WHEREAS,SunsetPondsLLChassubmittedanapplicationforapprovalofthereplattingofa
seriesofparcelsoflandoriginallyplattedforattachedtownhousedevelopment;and
WHEREAS,inadditiontotherequestforre-subdivision,theapplicanthasrequestedaPlanned
UnitDevelopment(PUD)approvaltoamendtheexistingPUD;and
WHEREAS,thePUDamendmentandreplatresultinareductionintotaldwellingunitsfrom60
to48;and
WHEREAS,theMonticelloCityCouncilandPlanningCommissionhaveadoptedastatementof
PUDgoalsandobjectivesforthePUD;and
WHEREAS,thefinalplatandfinalstagePUD,asamendedbytheconditionsinExhibitZofthe
staffreport,willmeetdesignstandardsandotherprovisionsoutlinedinthePUDstatement;and
WHEREAS,theproposeddetachedprojectwillcontinuetomeetthegoalsandobjectivesofthe
originalPUD,andbecompatiblewiththeexistinglandusesinthearea;and
WHEREAS,theproposedprojectwillcontinuetomeetthegoalsandpoliciesoftheMonticello
ComprehensivePlan;and
WHEREAS,thePlanningCommissionheldapublichearingonFebruary3,2015onthe
applicationandtheapplicantandmembersofthepublicwereprovidedtheopportunitytopresent
informationtothePlanningCommission;and
WHEREAS,theCityCouncilconsideredtheDevelopmentStagePUDandPreliminaryPlatat
itsmeetingonFebruary23,approvingsaidapplicationspursuanttoconditionsidentifiedinthe
staffreport;and
WHEREAS,theapplicanthassuppliedamendeddocumentsdemonstratingcompliancewiththe
termsofthePreliminaryPlatandDevelopmentStagePUDapprovals;and
WHEREAS,theCityCouncilhasconsideredallofthecommentsandthestaffreport,whichare
incorporatedbyreferenceintotheresolution;and
WHEREAS,theCityCounciloftheCityofMonticelloherebymakesthefollowingFindingsof
Factinrelationtotherecommendationofapproval:
1.TogetherwiththeconditionsidentifiedinExhibitZofthestaffreport,theapplication
meetstheCity’sintentforPUDprojectsasidentifiedintheZoningOrdinanceandthe
jointPlanningCommission/CityCouncilreview.
2.Theareasofflexibilityrequestedbytheapplicantarereasonableandappropriateto
provideforasuccessfulandattractiveprojectconsistentwiththeobjectivesofthe
ComprehensivePlan.
3.ThedetailsofthePlat,alongwiththeconditionsidentifiedinExhibitZofthestaff
report,areconsistentwiththerequirementsoftheSubdivisionOrdinance.
4.Theconstructionoftheprojectwillimprovepre-existingdrainageissuesintheareathat
affectsurroundingproperty.
5.Theconversionfromattachedtodetachedresidentialunitsisconsistentwiththegeneral
landusepatternfortheneighborhood.
6.TheprojectmeetstherequirementsforrezoningtoPUD,PlannedUnitDevelopmentas
detailedintheMonticelloZoningOrdinance.
NOW,THEREFORE,BEITRESOLVED,bytheCityCounciloftheCityofMonticello,
Minnesota:
CityCouncilapprovetheproposedFinalPlatforSunsetPonds3rd AdditionandtheFinalStage
PlannedUnitDevelopment,contingentontheapplicant’scompliancewiththetermsofExhibitZ
asadoptedbytheCityCouncilasfollows.
1.ExecutetheDevelopmentContractforthePUDandFinalPlat.
2.ExecuteandrecordfinalHomeownersAssociationdocumentsmeetingtheintentofthe
Cityrelatingtocommonmaintenanceandenforcement,accordingtorecommendationsof
theCityAttorney.
3.AdherencetothearchitecturaldesignsubmittedasapartofthePUDapplication,
referringtothe“HickoryII”size,layout,anddetails.Minorvariationsindetailingand
layoutmaybeapprovedbytheCommunityDevelopmentDirector,providedsuch
variationsareconsistentwiththepresentationandintentoftheCity’sPUDapprovals.
4.IncludeaclauseintheHomeownersAssociationdocumentsspecifyingthatenforcement
ofHomeownersAssociationmaintenancerequirementsshallnotbeenforcedbytheCity
ofMonticello,butmaynotbeamendedwithoutCityapprovalviaPUDAmendmentuntil
theAssociationhasbeenturnedovertoindividualhomeownersfromthecontrolofthe
developer.
5.Reviseengineeringandcivilplansinaccordancewiththeconditionsrecommendedby
theCityEngineerinthecommentletterdatedMarch27,2015.
6.ContinuedCoordinationwiththeStreetsSuperintendentregardingmailboxdesignand
placement.
7.Vacationandre-establishmentofeasementsfortheproposedplatasapprovedseparately.
ADOPTED this13th dayofApril,2015,bytheCityCounciloftheCityofMonticello,
Minnesota.
MONTICELLOCITYCOUNCIL
By:_______________________________
BrianStumpf,Mayor
ATTEST:
______________________________
JeffO’Neill,CityAdministrator
CIVILENGINEERING
SITEDESIGN
SURVEY
DATA
PROJECT
LOCATION
LEGAL
DESCRIPTION
DEVELOPMENT
DATA
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K:\01494-980\Admin\Docs\LTR-aschumann-SunsetPonds3rd032715.doc
Infrastructure Engineering Planning Construction 701XeniaAvenueSouth
Suite300
Minneapolis,MN55416
Tel:763541-4800
Fax:763541-1700
March27,2015
Ms.AngelaSchumann
CommunityDevelopmentDirector
CityofMonticello
505WalnutStreet,Suite1
Monticello,MN55362
Re:SunsetPonds3rd Addition PlanReview
CityProjectNo,ZSPCUP
WSBProjectNo.1494-980
DearMs.Schumann:
WehavereviewedthecivilplansdatedMarch3,2015,aspreparedbyCivilEngineeringSite
Design,andofferthefollowingcomments.
GradingandDrainagePlan
1.LabeltheEOFonthegradingplanfordrainageareas1,7,8,10,and11.
2.
3.Severaloftheexistingbuildingsdonotmeetthe1.5footfreeboardrequirementbetween
theEOFandthebuildinglowopeningasfollows:
a.DA1,ExistingBuildingonthenorthwestcornerofthedrainageareahasaLOof
Freeboardis1.3feet.
b.DA1,ExistingBuildingonthesouthwestcornerofthedrainageareahasaLOof
Freeboardis1.4feet.
c.DA2,ExistingBuildingonthenorthcornerofthedrainageareahasaLOof
Freeboardis1.4feet.
d.DA4,ExistingBuildingonthewestcornerofthedrainageareahasaLOof
Freeboardis1.34feet.
e.DA14,ExistingBuildingonthenorthcornerofthedrainageareahasaLOof
Freeboardis0.94feet
Theapplicantshouldidentifyhowthefreeboardrequirementcanbeaccomplished.
4.TheAutodeskStormandSanitaryAnalysis2015 Version9.1.140wasusedtomodel
the100-yr(7.188inch)24-hrevent.TheRunoffQuantityContinuitytableindicatesonly
0.517inchesofrunoffaregeneratedfortheentiresite.However,theSubbasinRunoff
Ms.AngelaSchumann
March27,2015
Page2
K:\01494-980\Admin\Docs\LTR-aschumann-SunsetPonds3rd032715.doc
Summarytableindicatesrunoffgeneratedforeachdrainageareatobebetween(4.13and
6.60inches).Clarificationonthisdiscrepancyisrequested.
a.Lots42-48arenotincludedinthemodel.
5.HDPEslopeof0.3%doesnotreflecttheupstreaminvert
a-0.3%slope.
SWPPP
6.Identifytheareadisturbedwiththerearyardgradingandstormsewerimprovements,not
includingindividuallotgradingthatwilloccurwithhomeconstruction.
UtilityPlan
7.Acopperdiscplugshallbeinstallingatthewaterservicecorporationcockdisconnection
inthestreet.Inaddition,thewatercurbboxandstandpipebeingabandonedshallbe
withtheutilityexcavationpermittoconnecttothe
newservice.
8.PublicWorkshasexperiencedvandalslightingplastic-typestormseweronfire,creating
amaintenanceissue.Theapplicantshouldconsiderusingreinforcedconcretepipefor
thestormsewerinsteadofHPDE.
Pleasehavetheapplicantprovideawrittenresponseaddressingthecommentsabove.Final
planswillneedtobesubmitted,reviewed,andapprovedpriortobuildingpermitapproval.
Pleasegivemeacallat763-271-3236ifyouhaveanyquestionsorcommentsregardingthis
letter.Thankyou.
Sincerely,
WSB&Associates,Inc.
ShibaniK.Bisson,PE
CityEngineer
cc:ScottDahlke,CivilEngineeringSiteDesign
skb
Sunset Ponds 3rd Addition
SUMMARY OF EXPENSES/FINANCE PLAN
Single Phase
4/9/2015 DRAFT v2
Total Acres in Development 0.36 gross 0.36 net
Total Acres in Phase 0.36 gross 0.36 net
Total Units in Development 48
48 Single Family
0 Townhome
0 Mutli-Family
Total Units in Phase 48 Single Family
0 Townhome
0 Multi-Family
Trunk Area Charges & Park Dedication
Acreage Acres or Credits Net Notes
Charge Units Charge
Park & Pathway Dedication
Park Dedication Provided NA
Park Dedication Required (11%)NA Met with Sunset Ponds 1st and 2nd Addition
Park Dedication Deficiency NA
Park Dedication Deficiency as a % of total NA
Prevailing Park Dedication NA
Total Park Dedication Required NA
Special Assessments
Road Reconstruction NA
Lift Station NA
Booster Station NA
Sanitary Sewer (gross acres)$1,223 NA Paid with Sunset Ponds 2nd Addition
Watermain (gross acres)$907 NA Paid with Sunset Ponds 2nd Addition
Storm Sewer Base (net acres)$3,245 NA Paid with Sunset Ponds 2nd Addition
Storm Sewer Alternate (net acres)$3,490 NA Paid with Sunset Ponds 2nd Addition
Total Amount $0.00
Per Lot Charge based on (#) units 48 $0.00 Obligations met with Sunset Ponds 1st and 2nd Addition
City Cash Escrow
Notes
City General Admin 2.00%$2,000.00 Based on estimated construction costs; $2000 minimum
Legal 2.00%$2,000.00 Based on estimated construction costs; $2000 minimum
Planning 2.00%$2,000.00 Based on estimated construction costs; $2000 minimum
Engineering and Inspection
Grading and Restoration 2.00%Based on estimated grading costs (incl in construction costs)
Streets and Utilities 7.00%$5,000.00 Based on estimated construction costs; $5000 minimum
Street Sweeping/Lot Erosion Control $500.00 48 $24,000.00 Per lot
GPS Locate - Flat fee, not an escrow $60 48 $2,880.00 Per lot, flat fee (no reconciliation of fee)
Total City Fees $37,880.00
Improvement Construction Costs (Used to Calculate City Cash Escrows/Securities)
Notes
Sanitary Sewer NA
Watermain NA
Storm Sewer NA
Roads, Driveways and Sidewalks/Trails NA
Lighting, Street Signage, Mailboxes $2,000.00
Utility Service Disconnections & Removal, Storm Sewer Construction $12,500.00
Construction total (for purpose of calculating escrows)$14,500.00
Lot Corners/Iron Monuments $300 48 $14,400.00
Total Construction Cost for the purpose of calculating LOC $28,900.00
Letter of Credit Amount (Total cost X 125%)$36,125.00
Maximum allowable reduction prior to acceptance and bond 90.00%$32,512.50
Additional Required Letters of Credit OR Cash Escrow
Notes
Landscaping - Trees $200 48 2.00 $19,200.00
Landscaping - Lot Plantings $400 48 $19,200.00
Prairie Restoration NA
Tree Preservation NA
Conservation Easement Posts $200 4 $800.00
Grading $3000/AC
Total Additional LOC/Cash Security $39,200.00
Per acre, grading permit required, security calculated with grading permit
180290v2 1
(reserved for recording information)
DEVELOPMENT CONTRACT
AND PLANNED UNIT DEVELOPMENT
(Developer Installed Improvements)
SUNSET PONDS THIRD ADDITION
AGREEMENT dated ____________________, 2015, by and between the CITY OF
MONTICELLO, a Minnesota municipal corporation (“City”), and SUNSET PONDS, LLC, a
Minnesota limited liability company (the “Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a
plat and Planned Unit Development approval for SUNSET PONDS THIRD ADDITION (referred to in this
Contract as the "plat" and the “Development”), a replat of a portion of Sunset Ponds Second Addition into
48 single family homes. The land is situated in the County of Wright, State of Minnesota, and is legally
described on the attached Exhibit “A”.
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition
that the Developer enter into this Contract, furnish the security required by it, and record the plat with the
County Recorder or Registrar of Titles within 100 days after the City Council approves the final plat.
180290v2 2
The City Council approved the plat subject to the following additional conditions:
1. Execute and record final Homeowners Association documents meeting the intent of the
City relating to common maintenance and enforcement, according to recommendations
of the City Attorney.
2. Include a clause in the Homeowners Association documents specifying that
enforcement of Homeowners Association maintenance requirements shall not be
enforced by the City of Monticello, but may not be amended without City approval via
PUD Amendment until the Association has been turned over to individual homeowners
from the control of the developer.
3. Revise engineering and civil plans in accordance with the conditions recommended by
the City Engineer in the comment letter dated March 27, 2015.
4. Continued Coordination with the Streets Superintendent regarding mailbox design and
placement.
3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not
grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public
or private improvements, or any buildings until all the following conditions have been satisfied: 1) this
agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security
has been received by the City, 3) the plat has been submitted to the Wright County Recorder's Office, and 4)
the City has issued a letter that all conditions have been satisfied and that the Developer may proceed.
4. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this
Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the
use, development density, lot size, lot layout or dedications of the approved plat unless required by state or
federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in
this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with
any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements
enacted after the date of this Contract.
180290v2 3
5. ZONING. Except as otherwise provided herein, the subject property shall be subject to the
zoning regulations for the Planned Unit Development District and the requirements and standards of the R-1
District in effect at the time the final plat is approved, as they apply to single family homes. If there is a
conflict among these regulations, the conflict shall be resolved in the order listed below with item number
one being primary:
(1) Planned Unit Development Agreement and Resolution of PUD Approval.
(2) Planned Unit Development Zoning Regulations
(3) R-2 (Single and Two-Family Residential)
6. CONDITION FOR SUBSEQUENT APPROVALS. No final plat for changes or amendments to
this PUD Agreement shall be approved, nor shall construction commence for such additional land uses, until
an amendment of the PUD Agreement is processed and approved, subject to the requirements of the
Monticello Zoning and Subdivision Ordinances, including the submission of site and building plans, final
grading and drainage plans, final utility plans, and final landscaping plans.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans. The plans shall not be attached to this Contract. With the exception of Plans A and B, the plans may
be prepared, subject to City approval, after entering the Contract, but before commencement of any work in
the plat. If the plans vary from the written terms of this Contract, the written terms shall control. The plans
are:
Plan A—Plat
Plan B—Final Grading, Drainage, Stormwater Management, and Erosion Control Plan
Plan C—Final Stage PUD Plan
Plan D—Landscape Plan: General site and individual unit landscaping plans
Plan E—Utility Plan.
Plan F—Building façade elevations and typical architectural design plan set.
180290v2 4
8. IMPROVEMENTS. The Developer shall install and pay for the following:
A. Management and removals for Sanitary Sewer and Water System Services –
Individual Lots
B. Street Repair and Restoration associated with Item A
C. Concrete Curb and Gutter Repair and Restoration associated with Item A
D. Site Grading, Ponding, and Erosion Control
E. Underground Utilities
F. Removal and Setting of Iron Monuments
G. Surveying and Staking
H. Mailboxes: All developers must meet with the City of Monticello Street
Superintendent and USPS to determine the type of mail boxes installed and the
location of all mail boxes. Initial costs of the mail boxes and their installation are
the responsibility of the developer. All residential developments (other than
standard single family homes) must install locking cluster mail boxes.
The improvements shall be installed in accordance with the City subdivision ordinance; City standard
specifications for utilities and street construction; and any other ordinances. The Developer shall submit
plans and specifications which have been prepared by a competent registered professional engineer to the
City for approval by the City Engineer. The City may, at the City's discretion and at the Developer's
expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis.
The Developer, its contractors and subcontractors, shall follow all instructions received from the City's
inspectors. The Developer's engineer shall provide for on-site project management. The Developer's
engineer is responsible for design changes and contract administration between the Developer and the
Developer's contractor. The Developer or his engineer shall schedule a pre-construction meeting at a
mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to
review the program for the construction work. Within thirty (30) days after the completion of the
180290v2 5
improvements and before the security is released, the Developer shall supply the City with a complete set of
reproducible "as constructed" plans, an electronic file of the "as constructed" plans in an auto CAD.DWG
file or a .DXF file, and two complete sets of blue line "as constructed" plans, all prepared in accordance with
City standards.
In accordance with Minnesota Statutes 505.021, the final placement of iron monuments for all lot
corners must be completed before the applicable security is released. The Developer's surveyor shall also
submit a written notice to the City certifying that the monuments have been installed.
91. DESIGN STANDARDS. The applicable Planned Unit Development Zoning Regulations
are equal to those set forth in the PUD Resolution, and the R-2 Zoning District Regulations.
10. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, including but not limited to:
Wright County for County Road Access and Work in County Rights-of-Way
Minnesota Department of Health for Watermains
NPDES Permit for Stormwater Connections
MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal
DNR for Dewatering
City of Monticello for Building Permits and Right of Way Permits
11. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows,
it will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy
themselves with regard to the elevation of groundwater in the area and the level of effort needed to
perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all
applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations
permits shall also be strictly followed.
12. TIME OF PERFORMANCE. The Developer shall install and repair all required public
improvements by November 30, 2016. The Developer may, however, request an extension of time from the
180290v2 6
City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer
to reflect cost increases and the extended completion date.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the platted property to perform all work and inspections deemed appropriate by
the City in conjunction with plat development.
14. EROSION CONTROL AND STORM WATER CONTROL. Prior to initiating site
grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and
approved by the City. The City may impose additional erosion control and storm water requirements if they
would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded
within 48 hours after the completion of the work or in an area that is inactive for more than seven (7) days
unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control
plan, seed shall be in accordance with the City's current seeding specification which may include certified
oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized,
mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence
in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or
supplementary instructions received from the City, the City may take such action as it deems appropriate to
control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but
failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the
City may draw down the letter of credit to pay any costs. No development, utility or street construction will
be allowed and no building permits will be issued unless the plat is in full compliance with the approved
erosion control plan and storm water control measures are in place.
180290v2 7
15. GRADING PLAN AND CERTIFICATION. The plat shall be graded in accordance with
the approved grading plan, stormwater control measures and erosion control plan as set forth in Plan "B".
The plan shall conform to City of Monticello specifications. Within thirty (30) days after completion of the
grading and before the City approves individual building permits (except model homes as permitted by this
agreement or the Building Official), the Developer shall provide the City with an "as constructed" grading
plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches have been
constructed on public easements or land owned by the City. Additionally, the "as constructed" grading plan
will include a certification that the grading following construction activities has been undisturbed or has
been returned to the state required in the grading plan. The "as constructed" plan shall include field verified
elevations of the following: a) cross sections of ponds; b) location and elevations along all swales,
wetlands, wetland mitigation areas if any, ditches, locations and dimensions of borrow areas/stockpiles, and
installed "conservation area" posts; and c) lot corner elevations, and building pads. The City will withhold
issuance of building permits until the approved certified grading plan is on file with the City and all erosion
control measures are in place as determined by the City Engineer. The Developer certifies to the City that
all lots with building footings placed on fill have been monitored and constructed to meet or exceed
FHA/HUD 79G specifications.
16. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from
construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any
construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion
control, street cleaning, and street sweeping. The Developer shall pay an escrow deposit in the amount of
$500.00 per unit for erosion control and street cleaning purposes.
If the Developer repeatedly fails to clean streets in accordance with this paragraph, the City may, in
its discretion, perform the work or contract to have the work completed and draw down on the escrow deposit
to pay any costs. The City will endeavor to notify the Developer in advance of any proposed action, but
180290v2 8
failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred beyond that covered by the deposit for
such work within ten (10) days from the date notice of the amount owed to the City is mailed, the City may
draw down the Irrevocable Letter of Credit to pay any costs. No development, utility or street construction
will be allowed and no building permits will be issued unless the Plat is in full compliance with the
requirements of this Paragraph.
17. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract, the improvements lying within public easements shall become City property
without further notice or action.
18. CITY ADMINISTRATION AND PLANNING AND LEGAL EXPENSES. An escrow
deposit for fees for City staff administration relating to processing of the plat and associated administration shall be
two percent (2.0%) or of the estimated public improvement construction costs, assuming normal construction and
project scheduling, or $2,000, whichever is greater. This amount is subject to reconciliation based on actual costs at
the completion of the project. An escrow deposit for fees for City administration for planning-related expenses
associated with the plat development shall be two percent (2.0%) of the estimated public improvement construction
costs, assuming normal construction and project scheduling, or $2,000, whichever is greater. This amount is subject
to reconciliation based on actual costs at the completion of the project. An escrow deposit for fees for City
administration for legal-related expenses associated with the plat development shall be two percent (2.0%) of the
estimated public improvement construction costs, assuming normal construction and project scheduling, or $2,000,
whichever is greater. This amount is subject to reconciliation based on actual costs at the completion of the project.
19. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION
OBSERVATION. The Developer shall pay for City engineering administration. A deposit of 7% of the
estimated public improvement construction costs, assuming normal construction and project scheduling, or $5,000,
whichever is greater, is required to cover the cost of engineering services provided by the City’s consultants. This
amount covers the following: Street and utility plan review and project administration, monitoring of construction
180290v2 9
observation, consultation with Developer and his engineer on status or problems regarding the project, coordination
for final inspection and acceptance, project monitoring during the warranty period, and processing of requests for
reduction in security. Also included in the 7% deposit is the cost of construction observation performed by the City's
in-house engineering staff or consulting engineer. Construction observation shall include part or full time inspection of
proposed public utilities and street construction and will be billed on hourly rates. Upon completion of the project
this amount (7%) shall be reconciled against actual City costs.
A deposit of 3% of the total project grading costs is required to cover the cost of engineering services
provided by the City’s consultants. This amount covers the following: Grading plan review and project
administration, monitoring of construction observation, consultation with Developer and his engineer on status or
problems regarding the project, coordination for final inspection and acceptance, project monitoring during the
warranty period, and processing of requests for reduction in security. Upon completion of the project this amount
(3%) shall be reconciled against actual City costs.
20. CLAIMS. In the event that the City receives claims from labor, materialmen, or others that
work required by this Contract has been performed, the sums due them have not been paid, and the laborers,
materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to
commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District
Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the
funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and
dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District
Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Contract.
21. STORM SEWER AREA CHARGE. The storm sewer area charge was assessed with the
final plat for Sunset Ponds Second Addition. These assessments have been paid in full.
22. SANITARY SEWER AREA CHARGE. The sanitary sewer area charge was assessed
with the final plat for Sunset Ponds Second Addition. These assessments have been paid in full.
180290v2 10
23. WATER MAIN AREA CHARGE. The watermain area charge for the Development was
assessed with the final plat for Sunset Ponds Second Addition. These assessments have been paid in full.
24. PARK DEDICATION AND TRAILS. The requirement for Park and trail dedication for
the Development was met with the final plat for Sunset Ponds Second Addition. .
25. SPECIAL PROVISIONS. The following special provisions shall apply to plat
development:
A. A homeowners association has been established and shall be responsible for the
perpetual maintenance of lawn maintenance and common elements, all exterior building maintenance,
approval of any exterior architectural modifications, landscaping, snow clearing, and regular maintenance
of private drives and common areas as required under the April 13th, 2015, 2015 Resolution of PUD
Approval . The homeowners association documents must be reviewed and approved b y the City
Attorney.
B. Prior to City Council approval of the final plat, the Developer shall furnish a
boundary survey of the proposed property to be platted with all property corner monumentation in place and
marked with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the survey.
The Developer shall post a $14,400.00 security for the final placement of interior subdivision iron
monuments at property corners. The security was calculated as follows: 48 units at $300.00 per unit. The
security will be held by the City until the Developer's land surveyor certifies that all irons have been set
following site grading and utility and street construction. In addition, the certificate of survey must also
include a certification that all irons for a specific lot have either been found or set prior to the issuance of a
building permit for that lot.
C. The Developer shall furnish a cash fee in the amount of $60.00 per unit for the GPS location of
all lots by the City’s engineering deposit. This amount is not subject to reconciliation.
180290v2 11
D. The Developer shall furnish a cash escrow deposit in the amount of 1% of the estimated project
grading costs for soils testing.
27. SUMMARY OF SECURITY REQUIREMENTS.
A. To guarantee compliance with the terms of this agreement, payment of the costs of all public
improvements, and construction of all public improvements, the Developer shall furnish the City with letter
of credit, in the form attached hereto, from a bank ("security") for $36,125.00 plus a cash fee of $37,880.00,
per Sections 16, 18 and 19 of this contract for City engineering, expenses and administration. The amount of
the security was calculated as follows:
CONSTRUCTION COSTS:
Mailboxes $ 2,000.00
Utility Service Management & Removal $ 12,500.00
CONSTRUCTION SUB-TOTAL $ 14,500.00
OTHER COSTS:
Lot Corners/Iron Monuments $ 14,400.00
___________
TOTAL COSTS $ 28,900.00
TOTAL SECURITY: Total Costs x 125% $ 36,125.00
This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be
subject to the approval of the City Administrator. The security shall be for an automatically renewing term.
The City may draw down the security, with 30 days written notice to Developer, for any violation of the
terms of this Contract. If the security is drawn down, the proceeds shall be used to cure the default. Upon
receipt of proof satisfactory to the City that work has been completed and financial obligations to the City
have been satisfied, with City approval the security may be reduced from time to time by ninety percent
(90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by
180290v2 12
the Developer's engineer shall be retained as security until all improvements have been completed, all
financial obligations to the City satisfied, the required "as constructed" plans have been received by the City,
a warranty security is provided, and the public improvements are accepted by the City Council. The City
standard specifications for utilities and street construction outline procedures for security reductions.
B. To guarantee compliance with the terms of this agreement and completion of required
landscaping, grading, and placement of conservation easements posts for Lots 45-48, Block 7, the
Developer shall furnish the City with a letter of credit, in the form attached hereto, from a bank ("security")
for $42,200.00. The amount of the security was calculated as follows:
DEVELOPMENT COSTS:
Landscaping - Trees $ 19,200.00
Landscaping – Lot Plantings $ 19,200.00
Conservation Easement Posts $ 800.00
Site Grading To be provided with grading permit
TOTAL COSTS $39,200.00
TOTAL SECURITY: $39,200.00
This breakdown is for historical reference; it is not a restriction on the use of the security. The bank
shall be subject to the approval of the City Administrator. The security shall be for an automatically
renewing term. Individual security instruments may be provided. The City may draw down the security,
with 30 days written notice to Developer. Upon receipt of proof satisfactory to the City that work has been
completed and financial obligations to the City have been satisfied, with City approval the security may be
reduced from time to time until all improvements have been completed, all financial obligations to the City
satisfied.
28. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this Contract which must be furnished to the City prior to the time of final plat approval:
180290v2 13
Administrative (2%) $ 2,000.00
Legal (2%) $ 2,000.00
Planning (2%) $ 2,000.00
Engineering and Inspection (7%) $ 5,000.00
GPS Locate ($60/unit) $ 2,880.00
Street Sweeping ($500/unit) $24,000.00
Total Cash Requirements $37,880.00
Fees shall be reconciled to actual expenses at close of project with exception of GPS fee
per unit.
29. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this Contract against poor material and faulty workmanship. The warranty period for
underground utilities is two years and shall commence following completion and acceptance by City
Council. The Developer or its Contractors shall post maintenance bonds in the amount of twenty-five
percent (25%) of final certified construction costs to secure the warranties. The City shall retain ten percent
(10%) of the security posted by the Developer until the maintenance bonds are furnished the City or until
the warranty period expires, whichever first occurs. The retainage may be used to pay for warranty work.
The City standard specifications for utilities construction identify the procedures for final acceptance of
utilities.
30. RESPONSIBILITY FOR COSTS.
A. Except as otherwise specified herein, the Developer shall pay all actual costs incurred
by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water
Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection
with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and
documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the
plat. The Developer shall deposit with the City the amount set forth in Section 28 to be used for the
180290v2 14
payment of these fees and enforcement fees. If the amount in the deposit account drops below 15% of the
initial amount, the Developer will make additional deposits in amounts set by the City. At the completion of
the project and following payment of all expenses related to the project, the City shall return the remaining
deposit funds to the Developer.
B. The Developer shall hold the City and its officers, employees, and agents harmless
from claims made by it and third parties for damages sustained or costs incurred resulting from plat
approval and development. The Developer shall indemnify the City and its officers, employees, and agents
for all costs, damages, or expenses which the City may pay or incur in consequence of such claims,
including attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this
Contract, including engineering and attorneys' fees.
D. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City
may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30)
days shall accrue interest at the rate of eighteen percent (18%) per year.
E. In addition to the charges and special assessments referred to herein, other charges
and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City
water connection charges, City sewer connection charges, and building permit fees.
31. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the
work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall
promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an
emergency as determined by the City, is first given notice of the work in default, not less than forty-eight
(48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City
180290v2 15
to seek a Court order for permission to enter the land. When the City does any such work, the City may, in
addition to its other remedies, assess the cost in whole or in part.
32. MISCELLANEOUS REQUIREMENTS/PROVISIONS.
A. The Developer represents to the City that the plat complies with all city, county,
metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances,
zoning ordinances, and environmental regulations. If the plat ceases to comply with county, metropolitan
state, and federal laws and regulations, the City may, at its option, refuse to allow construction or
development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall
cease work until there is compliance.
B. Third parties shall have no recourse against the City under this Contract.
C. Breach of the terms of this Contract by the Developer shall be grounds for denial of
building permits, including lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of
this Contract.
G. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties
and approved by written resolution of the City Council. The City's failure to promptly take legal action to
enforce this Contract shall not be a waiver or release.
H. This Contract shall run with the land and may be recorded against the title to the
property. The Developer covenants with the City, its successors and assigns, that the Developer is well
seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the
form attached hereto, from all parties who have an interest in the property; that there are no unrecorded
180290v2 16
interests in the property being final platted; and that the Developer will indemnify and hold the City
harmless for any breach of the foregoing covenants.
I. Developer hall take out and maintain or cause to be taken out and maintained until six (6)
months after the City has accepted the public improvements, public liability and property damage insurance covering
personal injury, including death, and claims for property damage which may arise out of Xcel’s work or the work of
its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be
not less than $500,000.00 for one person and $1,000,000.00 for each occurrence; limits for property damage shall be
not less than $200,000.00 for each occurrence; or a combination single limit policy of $1,000,000.00 or more. The
City shall be named as an additional insured on the policy, and Xcel shall file with the City a certificate evidencing
coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days
advance written notice of the cancellation of the insurance.
J. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter arising, available to
City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein
set forth or otherwise so existing may be exercised from time to time as often and in such order as may be
deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any
other right, power or remedy.
K. The Developer may not assign this Contract without the written permission of the
City Council. The Developer's obligation hereunder shall continue in full force and effect even if the
Developer sells a part or parts of the platted land.
L. Retaining walls that require a building permit shall be constructed in accordance with
plans and specifications prepared by a structural or geotechnical engineer licensed by the State of
Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City
Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and
180290v2 17
specifications. All retaining walls the development plans, or special conditions referred to in this Contract
required to be constructed shall be constructed before any other building permit is issued for a lot on which
a retaining wall is required to be built.
P. Portions of the Plat are subject to conservation easements as set forth in Exhibit B
hereto.
Q. Developer and the homeowners association are responsible for mowing and litter
clean up along the trail through the wetland areas of the Plat.
V. Exterior building materials shall be installed consistent with the approved building
plans and elevations and in compliance with all PUD sections of the City’s zoning ordinance.
W. Storm sewer construction, grading of swales and sod or seeded must be installed
and stablilized in the rear yards of the following lots to reduce erosion and sedimentation of wetlands and
swales: Lots 1-33, Block 3. This work shall be completed prior to building permit approval of these lots.
X. Utility disconnections in the street, removal of associated water standpipes and
street patching shall be completed prior to building permit approval of the applicable lots.
Y. The Developer is required to submit the final plat in electronic format. The electronic
format shall be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading,
utilities, and streets) shall be in electronic format in accordance with standard City specifications. The
Developer shall also submit one complete set of reproducible construction plans on Mylar.
Z. The Developer shall designate the conservation easement areas by installing treated
4x4 posts on property lines.
33. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the
following address: Sunset Ponds, LLC, 5160 Viking Boulevard, Anoka, MN 55303. Notices to the City
180290v2 18
shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by
certified mail in care of the City Administrator at the following address: Monticello City Hall, 505 Walnut
Street, Monticello, Minnesota 55362.
[The remainder of this page has been intentionally left blank.
Signature pages follow.]
180290v2 19
CITY OF MONTICELLO
BY: ___________________________________________
_______________, Mayor
(SEAL)
AND __________________________________________
________________, City Administrator
STATE OF MINNESOTA )
( ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this ______ day of ______________,
2015, by _______________________ and __________________________, respectively the Mayor and
City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
180290v2 20
DEVELOPER:
SUNSET PONDS, LLC
BY: ___________________________________________
__________________________
Its: Chief Manager
STATE OF MINNESOTA )
( ss.
COUNTY OF _____________ )
The foregoing instrument was acknowledged before me this ________ day of ______________,
2015, by __________________________________ the ____________________________________ of
___________, a Minnesota limited liability company, on its behalf.
______________________________________________
NOTARY PUBLIC
DRAFTED BY:
CAMPBELL, KNUTSON
Professional Association
317 Eagandale Office Center
1380 Corporate Center Curve
Eagan, MN 55121
Telephone: (651) 452-5000
AMP
180290v2 21
EXHIBIT “A”
Legal Description of Property Being Final Platted as
SUNSET PONDS THIRD ADDITION
Lots 1-5, Block 4, Sunset Ponds Second Addition, Wright County, Minnesota, according to the recorded plat
thereof;
AND
Lots 1-41 and 51, Block 5, Sunset Ponds Second Addition, Wright County, Minnesota, according to the recorded
plat thereof;
AND
Lots 1-9, Block 6, Sunset Ponds Second Addition, Wright County, Minnesota, according to the recorded plat
thereof;
AND
Lots 1-9, Block 7, Sunset Ponds Second Addition, Wright County, Minnesota, according to the recorded plat
thereof.
180290v2 22
EXHIBIT “B”
Conservation Easement Area
(Legal to be provided by developer)
180290v2 23
IRREVOCABLE LETTER OF CREDIT
No. ___________________
Date: _________________
TO: City of Monticello
505 Walnut Street
Monticello, Minnesota 55362
Dear Sir or Madam:
We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter
of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank.
The draft must:
a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 2_____, of
(Name of Bank) ";
b) Be signed by the Mayor or City Administrator of the City of Monticello.
c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2015.
This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45)
days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written
notice to the Monticello City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit.
Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five
(45) days prior to the next annual renewal date addressed as follows: Monticello City Administrator, Monticello City
Hall, 505 Walnut Street, Monticello, MN 55362, and is actually received by the City Administrator at least thirty (30)
days prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended,
amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be
made under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for
Documentary Credits, International Chamber of Commerce Publication No. 600.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored
upon presentation.
BY: ____________________________________
Its ______________________________
180290v2 24
CERTIFICATE OF INSURANCE
PROJECT:
CERTIFICATE HOLDER: City of Monticello
505 Walnut Street
Monticello, Minnesota 55362
INSURED:
ADDITIONAL INSURED: City of Monticello
AGENT:
WORKERS' COMPENSATION:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
COVERAGE - Workers' Compensation, Statutory.
GENERAL LIABILITY:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
( ) Claims Made ( ) Occurrence
LIMITS: [Minimum]
Bodily Injury and Death:
$1,000,000 for one person $3,000,000 for each occurrence
Property Damage:
$1,000,000 for each occurrence
-OR-Combination Single Limit Policy $2,000,000 or more
COVERAGE PROVIDED:
Operations of Contractor: YES
Operations of Sub-Contractor (Contingent): YES
Does Personal Injury Include Claims Related to Employment? YES
180290v2 25
Completed Operations/Products: YES
Contractual Liability (Broad Form): YES
Governmental Immunity is Waived: YES
Property Damage Liability Includes:
Damage Due to Blasting YES
Damage Due to Collapse YES
Damage Due to Underground Facilities YES
Broad Form Property Damage YES
AUTOMOBILE LIABILITY:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
(X) Any Auto
LIMITS: [Minimum]
Bodily Injury:
$1,000,000 each person $3,000,000 each occurrence
Property Damage:
$1,000,000 each occurrence
-OR-
Combined Single Limit Policy: $2,000,000 each occurrence
ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE ON ANY OF
THE ABOVE COVERAGES:
If so, list: Amount: $________________
[Not to exceed $1,000.00]
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL TEN (10) DAYS
WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED.
Dated at _____________________________ On __________________________________
BY: _________________________________
Authorized Insurance Representative
180290v2 26
CONSERVATION EASEMENT
THIS INSTRUMENT is made by ______________________, Grantor, in favor of the City of
Monticello, a Minnesota municipal corporation, Grantee.
Recitals
A. Grantor is the fee owner of the property described on Exhibit A attached hereto, which property is
located in Wright County, Minnesota (the “Property”).
B. Grantor desires to grant to the Grantee an easement, according to the terms and conditions contained
herein.
Terms of Easement
1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged by
Grantor, Grantor grants and conveys to the Grantee the following easement:
A perpetual, non-exclusive easement for flowage and conservation purposes over, under, across
and through that part of the Property described as follows:
(the “Easement Area”).
2. Scope of Easement. Grantor, for itself, its successors and assigns, declares and agrees that the
following prohibitions shall continue in perpetuity in the Easement Area, except as otherwise allowed by
the City, in writing:
a. Constructing, installing or maintaining anything made by man, including but not
limited to buildings, structures, walkways, clothes line poles, and playground equipment,
except the installation of feeders, bird houses, and other devices intended to foster wildlife.
b. Cutting or removing trees or other vegetation. Notwithstanding the foregoing, trimming trees
to maintain their health, removing diseased trees and removing selected trees to allow sunlight
to penetrate to limited parts of the Easement Area may be permitted, but only when approved
by the Grantee.
c. Excavating or filling within the Easement Area.
d. Applying chemicals for destruction or retardation of vegetation, unless first approved by the
Grantee.
e. Outside storage of any kind.
180290v2 27
f. Depositing of waste or debris.
g. Activity detrimental to the screening of the neighboring properties.
h. Applying herbicides, pesticides and insecticides.
i. Applying fertilizers.
j. Conducting activities detrimental to the preservation of the scenic beauty, vegetation and
wildlife in the Easement Area.
k. Removing, damaging, destroying or defacing any monuments or markers placed to delineate
the Easement Area.
3. Grantor, for itself, its successors and assigns, grants to the Grantee the affirmative right, but not
the obligation, to do the following in the Easement Area:
a. Preserve, improve and enhance the slope, trees, vegetation and natural habitat at no cost to
the Grantor.
b. Enter upon the Easement Area at any time to enforce compliance with the terms of this
Conservation Easement.
c. Take such other action as the Grantee deems necessary or advisable in its sole discretion to
enforce compliance with the terms of this Conservation Easement.
d. Install and maintain monuments or markers delineating the Easement Area.
4. Warranty of Title. The Grantor warrants that it is the owner of the Property as described above
and has the right, title and capacity to convey to the Grantee the Conservation Easement herein.
5. Environmental Matters. The Grantee shall not be responsible for any costs, expenses, damages,
demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any
claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances,
pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property
prior to the date of this instrument.
6. No Public Interest. Nothing contained herein or the dedication in the Plat shall be construed as
creating any use rights in the general public or as dedicating for public use any portion of the Easement
Premises, except as expressly described in this Agreement.
7. Binding Effect; Enforceability. The terms and conditions of this instrument shall run with the land
and be binding on the Grantors, and Grantor’s heirs, successors and assigns. This Conservation Easement
is enforceable by the City of Monticello acting through its City Council.
180290v2 28
8. Amendment. This Agreement may be amended or modified by an instrument signed by the City
and the Grantors, or their respective heirs, successors and assigns in interest to the Easement Premises.
Dated:_______________, 2015 GRANTOR
By
Its _________________________________
STATE OF MINNESOTA )
) SS.
COUNTY OF _________ )
The foregoing instrument was acknowledged before me this _____ day of ____________, 2015,
by ________________________, the ______________________ of _________________, a
__________________, on behalf of ___________________, Grantor.
______________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
CityCouncilAgenda:04/13/15
1
4C.ConsiderationtoauthorizeaRequestforQualificationsandProposalforthe
BertramChainofLakesAthleticParktoincludeamastersiteplan,phasingplan,
feasibilityreport,schematicgradingplan,andconstructiondesign,plansand
coordinationforinterimimprovements.(AS)
A.REFERENCEANDBACKGROUND:
OnAugust11th,2014,theCityCouncilauthorizedstafftoproceedwitharequestfor
proposalfortheBertramChainofLakesRegionalAthleticPark.Atthistime,Councilis
requestedtoconsiderauthorizingreleaseofarequestforfirmqualificationsand
proposalsforthedevelopmentofamastersiteplan,phasingplanandfeasibilitystudyfor
theBertramChainofLakesRegionalAthleticPark,aswellaspreparationofanAthletic
Parkschematicgradingplanandconstructiondesign,plans&coordinationforinterim
improvementsattheAthleticPark.
AcopyofthefullRequestforQualificationsandProposal(RFQ/RFP)documentis
includedforCouncilconsideration.TheRFQ/RFPdetailsspecificallythetasksand
timelinesassociatedwiththeproject.
InSeptember,2014theCouncilestablishedaSteeringCommitteefortheRFPproject,
appointingCouncilmembersGablerandHilgarttotheCommitteeinJanuaryof2015.
TheSteeringCommittee’sroleistoguidetheRFP’sdevelopment,participatein
consultantreviewandselection,andultimatelysupportandassistinthefullathleticpark
masterplanningprocess.
TheSteeringCommitteemetonApril6th,2015toreviewthedraftRequestfor
QualificationsandProposalpreparedbystafffortheBertramChainofLakesAthletic
Park.Uponreview,theSteeringCommitteehasrecommendedthattheCouncilauthorize
thereleaseoftheRFQ/RFPforsubmissions.SuggestionsoftheSteeringCommittee
havebeenincorporatedintotheRFQ/RFPforCouncilauthorization.
A1.BudgetImpact:Thereisnodirectbudgetimpactfortheauthorizationto
proceedwiththeRequestforQualificationsandProposalprocess(RFQ/RFP).
SubmissionstotheCityinresponsewillsupportfuturedecisionsandbudgetary
considerationsbytheCouncil.
A2.StaffWorkloadImpact:Staff,includingtheCommunityDevelopmentDirector,
ParksSuperintendent,CityEngineerandMCCDirectorwillbeinvolvedin
supportingtheRFPandMasterPlanningprocesses.
B.ALTERNATIVEACTIONS:
1.MotiontoauthorizeaRequestforQualificationsandProposalfortheBertram
ChainofLakesAthleticParktoincludeamastersiteplan,phasingplan,
feasibilityreport,schematicgradingplan,andconstructiondesign,plansand
coordinationforinterimimprovements.
CityCouncilAgenda:04/13/15
2
2.Motionofother.
C.STAFFRECOMMENDATION:
TheBertramChainofLakesRFPSteeringCommitteeandstaffrecommendalternative1
above.ReleaseandpostingoftheRFQ/RFPwilloccurimmediatelypendingCouncil
authorization.ReleaseandpostingoftheRFP/RFQdoesnotobligatetheCouncilto
proceedwithselectionofacandidateortomoveforwardwiththeplanningproject.
ThoseitemswillbefutureconsiderationsoftheCouncil.AsnotedintheRFQ/RFP
document,CouncilwillbeinvolvedatpointsthroughouttheRFQ/RFPprocessandthe
planningprocess,shoulditproceed.
D.SUPPORTINGDATA:
BertramChainofLakesAthleticComplexRequestforQualifications&Proposal
2 | Page
TABLE OF CONTENTS
A. PURPOSE STATEMENT P. 3
B. PROJECT VISION P. 3
C. PROJECT BACKGROUND P. 5- 7
D. PROJECT GOALS P. 8-9
E. SCOPE OF WORK: TASK SPECIFICS & DELIVERABLES P. 10-17
F. PROJECT PROCESS PARTICIPANTS P. 18
G. SUBMITTAL REQUIREMENTS P. 19
H. PROPOSED EVALUATION CRITERIA P. 19-20
I: PROJECTED PROJECT TIMELINE P. 20
J: AVAILABLE RESOURCES P. 21
APPENDIX – EXHIBITS
Exhibit A: Bertram Chain of Lakes Athletic Park Proposal & Project Dates
Exhibit B: Bertram Chain of Lakes Athletic Park Proposal & Project Timeline
Exhibit C: Bertram Chain of Lakes Athletic Park Parcel and Phasing Information
Exhibit D: Concept Plan, Bertram Chain of Lakes Athletic Park
Exhibit E: Current Concept Plan, Bertram Chain of Lakes Regional Park
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A. PURPOSE STATEMENT
The City of Monticello is requesting firm qualifications and proposals for the
development of a master site plan, phasing plan and feasibility study for the Bertram
Chain of Lakes Regional Athletic Park, as well as preparation of an Athletic Park
schematic grading plan, and construction design, plans & coordination for interim
improvements at the Athletic Park.
B. PROJECT VISION
The Bertram Chain of Lakes Regional Park is a 1,200 acre developing regional park
located in Wright County, Minnesota. The park is being acquired in a partnership
between the City of Monticello and Wright County.
Since 2006, Wright County and the City of Monticello have been working with the
YMCA of Minneapolis (now the YMCA of the Greater Twin Cities) to acquire
approximately 1,200 acres for the regional park. The YMCA was interested in selling
the property for development to allow for investment in other facilities. However, as
the area represented a tremendous opportunity for both active and passive recreation,
as well as the chance to sustain important natural resources, the City and County
instead developed a partnership with the YMCA for the gradual acquisition of the land
for park purposes. The City and County have designated the property as park land
within planning documents and have developed a phased acquisition framework for
the full 1,200 acres. The County and City have also developed a mission statement for
the regional park:
“The mission of the City of Monticello and Wright County is to acquire, develop, operate and
maintain a regional park and recreation area which enriches the quality of life for our residents
and visitors alike, & preserves a natural resource for future generations.”
This mission statement supports the acquisition of parkland within a prime growth
corridor for the state and the development of a park which encourages increased
outdoor recreation participation, while ensuring that important environmental
infrastructure is preserved for the region.
The Bertram Chain of Lakes Regional Park will offer both passive and active outdoor
experiences. A concept plan has been developed for the full park which blends the
athletic and natural-resource recreation components, and bases overall park design on
the natural conditions and amenities of the land itself.
The BCOL Athletic Park will be an asset to the larger regional park and a prime
opportunity for families, children and visitors taking part in structured activities at the
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athletic park to experience and enjoy the outdoor activities in the natural resource area
of the park. The master planning for the Bertram Chain of Lakes Athletic Complex is
intended to illustrate and facilitate the implementation of a premier athletic park facility
which serves the community and the region and connects people to the outdoors.
Connecting people to their natural environment through the preservation of a high
quality natural resource and the related ability to provide a full spectrum of recreational
opportunities for outdoor recreation has been, and will continue to be, the driving force
for the planning and implementation of the Bertram Chain of Lakes Regional Park.
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C. PROJECT BACKGROUND
At this time, the City of Monticello is seeking to develop a master site plan and phasing
plan for the Bertram Chain of Lakes Regional Athletic Park portion of the regional park.
The proposed project will plan an athletic park developed over an approximately 90-115
acre site, completed as a phased construction project.
In addition, the City is seeking a feasibility plan and report for the athletic park, which
will analyze project impacts and resources, as well as expected operations and
maintenance costs for the athletic park. The City is also seeking the development and
approval of permitting plans for grading of the athletic park. Finally, this request for
proposal includes the management of an initial phase of interim improvements at the
athletic park.
The City of Monticello has completed prior planning initiatives which will serve as
foundation for the detailed master planning requested within this document. The City
has completed three activities to-date as related to preliminary or conceptual planning
for the athletic park:
1. Athletic Field Subcommittee Assessment & Concept Plan: As part of the City’s
efforts to determine initial need for the athletic park, a sub-committee of
stakeholders was brought together to develop a needs assessment for athletic
fields and use in 2008. Driven by public input and this needs assessment, the
resulting conceptual plan for the full athletic park incorporates softball, baseball,
soccer and lacrosse fields, parking areas, walking/bicycling pathways, restrooms,
concession buildings, and playgrounds. The field placement and orientations
were laid out to address the best design for player use, as well as to maximize
available land. A map of the concept plan is included as Exhibit D of this
document. For Task 1 of the proposal component, the City is requesting an
updated needs assessment and reconfiguration of the concept plan based on the
assessment. The new assessment will be used as the basis for the final ultimate
design of the park and phasing. The prior concept plan should not be a limiting
factor in the design, placement, number, or orientation of fields or other park
components and is for reference purposes only.
The Task 1 scope of work is further defined in Section E of this document.
2. City Park & Pathway Plan: In 2011, the City of Monticello completed and
adopted an update to its Comprehensive Plan specific to the community’s park
and pathway system. The plan re-affirmed the City’s goals in acquiring and
developing the Bertram Chain of Lakes Regional Park. Chapter 3 of the plan
lists as one of its seven guiding principles “Prioritizing the acquisition and
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development of Bertram Lakes Regional Park.” The plan then references the
planning objectives supporting this principal. These objectives are listed below
and should be incorporated as part of master planning efforts for the park.
o The unique opportunities provided by the Bertram Lakes facility
will dominate Monticello’s park and pathway planning for the
foreseeable future.
o Focus on Bertram Lakes for many of the community park facilities
that might have otherwise been originally planned throughout the
community.
o Identify and supplement community park facilities with
opportunities for neighborhood park experiences.
o Ensure extensive pathway connections to both Bertram Lakes and
the community parks to mitigate for the lack of true neighborhood
park proximity.
o Adapt community park facilities over time to ensure a variety of
park and recreation experiences for the users of the facilities as they
evolve over time due to access, growth, and demographic change.
o The connection between natural and active recreation areas is a
particular strength of the Bertram Chain of Lakes Regional Park.
This integration will be furthered by attention to transitions and
buffers between natural and active areas, and through plan design
for sustainability and user accessibility. The regional drawing
power of the athletic park also creates the opportunity to introduce
new users, especially children taking part in scheduled athletic
activities, to the incredible natural resources and activities present
at the larger park.
1. City Bio -Solids Property Use Analysis & Concept Plan: In 2014, the City of
Monticello completed a preliminary analysis of the use of approximately 26
acres of property lying adjacent to the planned Bertram Chain of Lakes
Regional Park, directly to the north. The property is owned by the City of
Monticello. The City considered this acreage as a replacement for
approximately 11.6 acres of area within the park better suited to natural
resource park development and use. The analysis led to a revised conceptual
layout for the park, which is included with this document. The concept plan
is included as Exhibit D of this document.
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As part of the planning effort, the selected firm will be asked to evaluate the
need for this additional land area and to consider the area as the last phase of
development at the athl etic park.
4. Bertram Chain of Lakes Master Plan: In 2014, a Master Plan for the park was
drafted by the Wright County Parks Department, with support from the City
of Monticello. The Master Plan provides an overview of the project as a
whole, park history, the governance model for the park, public participation
process, cost analysis, and project phasing. The Master Plan also includes as
appendix documents a Cultural & Environmental Heritage Study and Phase II
environmental analysis.
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D. PROJECT GOALS:
A series of goals for the Bertram Chain of Lakes Regional Park Athletic Park has been
developed to guide both the planning process described within this document, as well
as continued future development and management of the athletic park.
The desired outcome of the planning process is to yield a project product which meets
the following goals.
1. Create a premier athletic park destination for the community and the region.
2. Create a park-like environment over an institutional environment, in recognition
of the park’s unique blend of passive and active outdoor recreation resources and
opportunities.
3. Create an environment which enriches the outdoor recreation experience for
Bertram park users, encouraging the exploration and connection to the larger
regional park.
4. Provide for buffering and transition between the natural resource and athletic
areas of the park. Orient the uses such that the most intense are separated from
the most sensitive natural resources. “Intense” shall include an evaluation of both
play/spectator use level and actual infrastructure impact in terms of view,
required utilities, parking, etc.
5. Design within context of the athletic park’s potential to serve the needs for both
local and regional populations, today and into the future.
6. Provide for sustainability throughout design – including stormwater
management and irrigation plans, recycling practices, materials for construction,
etc. Consider and incorporate low-impact design elements for noise, light,
energy and water consumption, field maintenance, etc. Utilize native landscape
materials to the maximum extent practical for all landscapes.
7. Balance the needs of players, spectators and other park visitors in field design
and layout, as well as placement and number of parking spaces and other visitor
and player amenities.
8. Incorporate connections (pathways, access) within athletic park facility nodes
and to the larger regional park which are in concert with the regional park
concept. In addition, plan for and incorporate connections to the community
consistent with the City’s Park & Pathway Plan and Wright County Trail System
Plan.
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9. Maximize efficiency in design to achieve phasing which meets needs
prioritization and cost effectiveness.
10. Create an attractive regional recreation venue through design considerations.
Consider the economic benefit and revenue potential of developing a regional
athletic park without compromising a park experience.
11. Accommodate future adaption and evolving trends in outdoor recreation in plan
design.
12. Consider programmatic opportunities in design, including partnerships with
local recreation providers.
13. Provide the framework for immediate implementation for required interim
improvements and a framework to guide future improvements.
14. Comply with all local, state and federal laws, policies and regulations, including
but not limited to: grant requirements, environmental review and permitting,
and accessibility.
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E. SCOPE OF WORK: TASK SPECIFICS & DELIVERABLES
To facilitate the development of the athletic park, the City of Monticello is seeking a
consultant or consultant tea m to provide: a master site plan, phasing plan, and
feasibility plan and report for the Bertram Chain of Lakes Athletic Park.
The master site plan will included a full schematic layout for the park based on a needs
analysis, the stated project goals, and prior planning efforts.
The phasing plan will include detailed plans for each proposed phase of development,
including both an interim layout and full-build out layout as later described.
The feasibility plan and report will include a detailed environmental analysis, utility
plan (for well and septic systems) and irrigation systems. The feasibility report will also
include an analysis of development costs and phasing, accessibility compliance,
sustainability analysis, and an operations and maintenance framework and cost
estimates.
The schematic grading plan component of the project will provide for necessary
permitting approval for the phased build-out of the park.
The City is also seeking construction design and management for the interim phase of
improvements as outlined by the r evised master plan and grant requirements ,
including the oversight of required permitting and approval processes.
The services shall be structured into the following task components:
Task 1: Needs Analysis/Plan Confirmation
Task 2: Master Site Plan, Phasing Plan and Feasibility Plan & Report
Task 3: Schematic Grading Plan for All Phases (for Land Alteration Permit)
Task 4: Construction Design, Plans & Coordination for Interim
Improvements
11 | Page
Task 1: Needs Analysis/ Plan Confirmation
Task Overview
This task will reconfirm conceptual athletic park plan elements and park configuration
based on an updated needs assessment. The selected consultant/consultant team will
review and understand the existing concept plan and background documents including
Outdoor Recreation Grant documents, Park & Pathway Plan, Natural Resource
Inventory, archeological survey, City of Monticello and regional park system, and other
previously developed BCOL park documents.
In preparing the needs analysis, the selected consultant/consultant team will meet with
stakeholders, including staff, Bertram Chain of Lakes Advisory Council, BCOL Athletic
Sub-Committee, Monticello School District, and Monticello Parks Commission to
determine current and future needs and capacities.
Task Deliverables
Detailed needs assessment report including:
o Methodology of assessment
o Record and summary of stakeholder interviews and meetings
o Overview of current needs – school district, City of Monticello, region
o Projection of future need – school district, City of Monticello, region
o Specific evaluation of local versus regional needs
o Statement regarding decommissioning potential of other park facilities
o Final recommendation based on above, including description of
prioritization of improvements
Task Meeting and Public Process Requirements
Kick-Off Meeting — Review prior site concepts with City staff, site conditions
and design requirements, and receive and/or request project information from
the City.
Stakeholder Meetings and Interviews -
o City and County Park and Community Center Staff
o BCOL Athletic Field Subcommittee
o Monticello School District Staff
o Athletic Organizations (as needed)
o Monticello Community Education Staff
o Bertram Chain of Lakes Advisory Council
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o Monticello Parks Commission
Final Recommendation Staff Meeting – Review final recommendations with City
staff
Task 2: Finalize Master Site Plan, Phasing Plan, Feasibility Plan & Report
Task Overview
Master Site Plan: The selected consultant/consultant team will prepare a final master
site plan for the site based on Task 1 outcomes. The plan will show the number,
location and orientation of all fields, access drives, trails, parking areas, open spaces and
buildings.
Phasing Plan: The selected consultant/consultant team will prepare a detailed site plan
for each phase of the site as follows. A map of the phases is included as Exhibit C of this
document.
Phase 1: 49.8 acres
a. Interim improvements per Outdoor Recreation Grant
b. Full build out per master site plan
Phase 2: 40.89 acres
a. Interim improvements per Outdoor Recreation Grant
b. Full build out per master site plan
Phase 3: 26 acres (full build-out only)
The consultant will first develop an interim improvements plan layer based on meeting
the requirements of Outdoor Recreation Grants. The City has been awarded Outdoor
Recreation grant funds through the Department of Natural Resources, which require the
development of outdoor recreation facilities on the Phase 1 area no later than June, 2017.
In its Outdoor Recreation grant application the City indicated that development of the
larger athletic park would be a major endeavor, undertaken over a series of years.
However, within the initial three years, the City indicated that it would construct a set
of first phase improvements intended to meet the grant’s requirement.
The first phase of improvements was to include the placement of a mid-parcel access
road with open play fields on the south 20 acres of the 49.8 acres of Phase 1, including a
10’ unpaved trail to the passive recreational area of the park. The second phase of
interim improvements is based on a second Outdoor Recreation grant (currently
13 | Page
pending award) and was to include the extension of the access road to a gravel parking
area and extension of the 10’ unpaved trail to additional open play fields.
The interim phasing plan must be developed to harmonize with later full-build out
plans.
For detailed full build-out phasing plans, the consultant will determine detailed plans
for recreational amenities and supporting facilities for each of the three noted phase
acreages based on most immediate needs determined via Task 1.
Feasibility Plan & Report: The consultant/consultant team will prepare itemized
engineer’s estimates/construction cost estimates for all improvements in each phase,
including as a separate component the interim improvement plans. The
consultant/consultant team will provide projections of operations and maintenance for
each phase, including the interim improvements.
The feasibility plan/report will include an environmental analysis, utility plan, traffic
analysis, ADA compliance detail, and sustainability analysis and recommendations.
The feasibility plan/report will also be required to include a statement addressing how
each of the goals of the project have been met with the master site plan, phasing plan or
the report itself.
Task Deliverables
Full site Master Plan
o 24” X 36” sheets
o A full certificate of survey will be provided.
o Site topographic survey will be required.
o AutoCAD software and the design base drawing.
o File must be suitable for input into both City and Wright County GIS.
Interim Phasing Plan
o 24” x 36” plan sheet for each of two phases
o AutoCAD software and the design base drawing.
o File must be suitable for input into both City and Wright County GIS.
Detailed Phasing Plans, Full Build-Out
o 24” x 36” plan sheet for each phase
o Show all plan features, as appropriate:
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Site layout for soccer, football, lacrosse, baseball, softball, and other
field or court types, as determined necessary
Spectator stands/areas
Field and site lighting
Concessions/restrooms
Storage and maintenance building(s)
Trails
Natural features, including plazas and open space pavilions
Parking lots
Playgrounds
Picnic and seating areas
Site access and utility access roads
Conceptual irrigation layout (existing well; future city services)
Storm water features (ponds, rain garden, swales, etc.)
o Landscape plan, including species and recommended count
o Signage and interpretive kiosk plan
o Utility plan for electric, well, and septic, as well as future municipal utility
connection points and corridors
o Plan files must be suitable for input into both City and Wright County
GIS.
Project Feasibility Plan & Report to include:
o Environmental analysis- description of features and impacts, regulatory
compliance
o Traffic projections
o ADA compliance detail and report
o Sustainability analysis and recommendations, including low impact
design recommendations and best management practices for design,
materials and construction, and on-going maintenance
o Engineer’s estimates/construction cost estimates for all improvements by
phase
Statement regarding cost efficiency for phased improvement
“clusters”
o Projections of operations and maintenance for planned improvements
Task Meeting and Public Process Requirements
Workshop - Bertram Chain of Lakes Advisory Council, Proposal Steering
Committee, Athletic Field Sub-Committee, Parks Commission
Public Open House
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Secondary Workshop - Bertram Chain of Lakes Advisory Council, Proposal
Steering Committee, Athletic Field Sub-Committee, Parks Commission, City
Council, Planning Commission
Parks Commission Review and Recommendation
Council Review and Adoption
Task 3: Schematic Grading Plan for All Phases
Task Overview
Selected consultant will prepare a schematic grading plan for all phases of the athletic
facility based on the master site plan and phasing plans. The plan must be prepared to
meet Wright County Land Alteration permit requirements. The consultant will submit
the plan to permit review and decision authorities and represent the City and park in
the review process.
Task Deliverables
Complete and evaluate site soil borings.
Prepare preliminary plan grading, erosion, sediment control and stormwater
management sheets using AutoCAD software and the design base drawing.
o Plan reviews on 24” X 36” sheets.
o City will provide Standard Detail Plates for consultant's use.
Prepare for Wright County Land Alteration permit.
Submit application and plans as needed for the required permits.
Task Meeting and Public Process Requirements
Preliminary Application Meeting – Meet with Wright County Planning & Zoning
staff for purpose of understanding requirements and plan detail required for
Land Alteration permit.
Preliminary Design Meeting — Review draft plans and specifications. City will
review and provide comments in regard to the preparation of final plans and
project deliverables.
City Council – Present for authorization to submit application to Wright County.
Wright County Planning Commission Meeting
Final Meeting — Review and receive final permit plans and related deliverables.
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Task 4: Construction Design and Plans for Interim Improvements
Task Overview:
As previously noted, the City has been awarded Outdoor Recreation grant funds
through the Department of Natural Resources, which require the development of
outdoor recreation facilities on the Phase 1 area no later than June, 2017.
The first phase is to include the placement of a mid-parcel access road with open play
fields on the south 20 acres, including a 10’ unpaved trail to the passive recreational area
of the park. The second phase is pending award and was to include the extension of the
access road to a gravel parking area and extension of the 10’ unpaved trail to additional
open play fields. At the time of drafting of this RFP, the consultant/consultant team
should plan for construction design, plans and coordination for interim improvements
associated with the first two phases noted.
This task will require management for the completion of the above-required
improvements.
Task Deliverables:
Prepare preliminary plan sheets using AutoCAD software and the design base
drawing.
Plan reviews on 24” X 36” sheets.
o City will provide Standard Detail Plates for consultant's use.
Prepare pre-development and post-development site hydrology calculations
using HydroCAD software. Project design should mimic natural hydrologic site
conditions to the maximum extent practical. Incorporate Low Impact
Development (LID) Best Management Practices (BMP's) such as grass-lined
swales, infiltration and rain gardens. Note: Storm water design shall meet the
standards of the City of Monticello and Wright County.
Design temporary/permanent erosion protection and sediment control BMP's in
construction plans and prepare SWPPP (Storm Water Pollution Prevention Plan)
documentation for project as required by the Minnesota Pollution Control Agency
(MPCA) to obtain an NPDES Phase 11 Construction Activity Permit.
Prepare for City and Wright County storm water permit applications, as
applicable.
Prepare final construction plans, bid documents and specifications based on
comments from City and Wright County.
Manage bid process.
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Preconstruction Meeting — Construction meeting with contractor, utility
companies, etc. to review construction plans.
Construction staking of improvements.
Consult with City on as-needed basis during construction (provide hourly rate
and an estimate of hours required).
Task Meeting and Public Process Requirements:
Bid Opening/Tabulation and Board Recommendation
Pre-Construction Meeting
On-site construction observation
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F. PROJECT PROCESS PARTICIPANTS
The Bertram Chain of Lakes Regional Park has been driven by public input from the
project’s inception. As such, public involvement will be an important component of the
athletic park planning project. Organizations or persons involved in the project process
will include:
1. Monticello City Council
2. Monticello Parks Commission
3. Monticello Planning Commission
4. Wright County Board of Commissioners
5. Wright County Planning Commission
6. Bertram Chain of Lakes Advisory Council: Eleven member volunteer board
appointed by the Monticello City Council and Wright County Board of
Commissioners. The Advisory Council is responsible for studying and providing
information on the usage, operation, management and functions of the Bertram
Chain of Lakes Regional Park, and to make recommendations to the Wright
County Board of Commissioners and the Monticello City Council
7. Athletic Field Sub-Committee of Advisory Council: Sub-committee of the
Advisory Council representing athletic stakeholders and organizations
throughout the community.
8. Request for Proposal Steering Committee: Seven member team responsible for
managing the Bertram Chain of Lakes Request for Qualifications and Proposal
process.
9. General public
10. Monticello City Staff and Consulting Planner and Engineer
11. Wright County Parks Department and Planning Staff
12. Monticello School District, Activities Director
13. Monticello Community Education Staff
19 | Page
G. PROJECT SUBMITTAL REQUIREMENTS
The City of Monticello is requesting that proposing firms provide two independent
sealed submittal packages. The first sealed package submittal is to include firm
qualifications, the second sealed package submittal is to include a proposal based on the
information and scope of work described within this document.
1. Request for Qualifications: Detailed submission including education and
experience. If proposal includes sub-contractors or a team of consultants, the
education and experience for all firms and team members is required. List all
consultant project management team members and contact information. Project
qualifications must include three past project samples related to athletic parks
and client references.
a. 15 copies plus one digital copy
2. Request for Proposal: The RFP component of the submittal shall be comprised of
a detailed response to the 4 primary tasks and process identified in Section E,
with a cost for each task identified. Hourly rates for services beyond scope must
be identified, along with specifications for reimburseable expenses.
a. 15 copies plus one digital copy
H. PROPOSED EVALUATION CRITERIA
Proposals will be ranked in two distinct processes.
The requests for qualifications will be evaluated based on a series of criteria
including, but not limited to:
o Team experience relevance
o Team qualifications
o Relatedness of provided project experience
o Integration of proposed firm team members or consultants
The request for proposals will be evaluated based on a series of criteria
including, but not limited to:
o Cost
o Integration of proposed firm team members or consultants
o Description and understanding of tasks
o Demonstration of ability to meet timeline
o Demonstration of project management capabilities
o Quality of proposal
20 | Page
Three to five firms will be selected by the RFP Project Steering Committee for
interview based on the combined scores of these two ranking processes.
A separate evaluation developed specific to the interview process, as well as
rankings from the qualifications and proposal process, will be used as a basis for
selection of the final consultant/consultant team. If a proposal is submitted by a
team of consultants or contractors, all such firms must have a representative present
for interview.
The City of Monticello reserves the right to select a consultant/consultant team
outside of the stated criteria or other project ranking evaluation. The City of
Monticello reserves the exclusive right to reject any and all proposals and to proceed
or discontinue the proposal process. The Monticello City Council is the final
authority on all project selection decisions.
I. PROJECTED PROJECT TIMELINE
A proposed schedule with benchmark dates and participant meetings is attached as
Exhibit A.
A project timeline chart is included as Exhibit B.
Proposals are due no later than 2:00 PM (CST) on Friday, May 15th at 2:00 PM to:
Monticello City Hall
ATTN: Angela Schumann
505 Walnut Street, Suite 1
Monticello, MN 55362
A pre-proposal meeting will be held at the Monticello City Hall (2:00 pm) on
Wednesday, April 29th 2015 to discuss scope and answer questions.
Questions will be taken until 2:00 P.M. Tuesday, April 28th. The questions and
responses will be provided to all firms by email no later than Monday, May 4th,
2015.
Any questions after the pre -proposal meeting shall be sent by email to
angela.schumann@ci.monticello.mn.us
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J. AVAILABLE RESOURCES
Included in appendix as part of this request for qualifications and proposal:
o Exhibit A: Bertram Chain of Lakes Athletic Park Proposal & Project
Dates
o Exhibit B: Bertram Chain of Lakes Athletic Park Proposal & Project
Timeline
o Exhibit C: Bertram Chain of Lakes Athletic Park Parcel and Phasing
Information
o Exhibit D: Concept Plan, Bertram Chain of Lakes Athletic Park
o Exhibit E: Current Concept Plan, Bertram Chain of Lakes Regional
Park
Information available online at www.ci.monticello.mn.us:
o Monticello Comprehensive Plan, including:
o Monticello Park & Pathway Plan
o Monticello Natural Resource Inventory & Assessment
o Bertram Chain of Lakes Advisory Council Agenda and Minutes
Information provided to the selected consultant at the initial project meeting
will include:
o Certificate(s) of Survey
o Standard Detail Plate drawings
o City standard specifications and related files
o Bertram Chain of Lakes Master Plan
o Wright County Trail & Bikeway Plan
EXHIBIT A - BERTRAM CHAIN OF LAKES ATHLETIC PARK PROPOSAL & PROJECT DATES
DEADLINE/ACTION DATE TASK PARTICIPANT(S)DELIVERABLE
Request for Qualifications & Proposal Preparation Draft RFQ and RFP document
March 13th, 2015 Draft Staff
March 17th, 2015 Review by staff Staff
April 6th, 2015 Review by Steering Committee Staff, Steering Committee
Aptil 6th, 2015 Recommendation for Release by Steering Committee Steering Committee Final draft RFQ and RFP
April 13th, 2015 Council approval to post RFP Council Final RFQ and RFP
Request for Qualifications & Proposal Submittals & Review
April 15th, 2015 Post RFQ/RFP
May 15th, 2015 RFQ and RFP package submittals due Consulting firms
Week of May 18th, 2015 Review and rank RFQ Steering Committee
Week of May 18th, 2015 Review and rank RFP Steering Committee
Week of May 18th, 2015 Select 3-5 finalists for interview Steering Committee
Selection/Decision for Project Consulting Firm
Week of June 1st, 2015 Interview Presentations Steering Committee, Council and Parks Commission invited
Recommendation for Award of Contract Steering Committee
June 8th, 2015 Approval of firm Council; Steering Committee invited to attend CC meeting
June 9th-12th, 2015 Draft contract Staff, consulting firm
June 22nd, 2015 Approval of contract City Council
1 Information Gathering & Needs Analysis
June 16th, 2015 Project kick-off meeting Selected firm, City and County staff
June 15th-On-going Resource document review Selected firm, City and County staff
June 15th - July 31st, 2015 Stakeholder meetings and interviews BCOLAC, Parks, Ath Sub-Comm, School District, PC invited Needs Analysis
August 17th, 2015 Review of final analysis Selected firm, City and County staff
2 Drafting of Master Plan, Phasing Plan, Feasibility Report
August & September, 2015 Preparation of draft master plan, phasing plan and feasibility report Selected firm Draft master plan and phasing
August & September, 2015 Preliminary construction costs prepared w/plan Selected firm
2 Review of Master Plan, Phasing Plan, Feasibility Report
September 23rd, 2015 Staff review of draft master plan, phasing plan, feasibility report Selected firm, City and County staff
October, 2015 Workshop on plans, report Selected firm, BCOLAC, Steering Comm, Ath Sub-Comm; CC
October, 2015 Public open house on plans, report Selected firm, City staff, public
End of October, 2015 Workshop for recommendation of approval Selected firm, BCOLAC, Steering Comm and Ath Sub-Comm Redraft of master plan & phasing
2 Approval of Master Plan, Phasing Plan, Feasibility Report
November, 2015 Parks Commission review and recommendation Selected firm, staff, Parks Commission
November 23rd, 2015 Review and adoption of master plan, phasing plan, feasibility report Selected firm, Council, staff, Steering Comm invited Final draft of master plan & phasing
TBD Comp plan amendment for Park & Pathway Plan (TBD)Planning Commission, Council
December 1st, 2015 Final master plan, phasing plan, feasibility report to City Selected firm Final master plan & phasing
3 Drafting of Grading Plan (Full Complex)
November, 2015 Meet with Wright County P & Z Selected firm, City and County staff
November, 2015 Preliminary design Selected firm, City and County staff
December, 2015 Development of draft grading plan Selected firm Draft grading plan
December, 2015 Review of draft Selected firm, City and County staff
3 Approval of Grading Plan
December, 2015 Approval by CC for application submittal to P & Z Selected firm, Council, staff
January, 2016 Submittal of application to Wright County P & Z Selected firm
February, 2016 Wright County review of CUP for Land Alteration Permit Selected firm
February, 2016 Final grading plan to City Selected firm Final grading plan
1 MTG
1 MTG
PROCESS
1 MTG
EXHIBIT A - BERTRAM CHAIN OF LAKES ATHLETIC PARK PROPOSAL & PROJECT DATES
4 Preparation of Plans & Specifications for Phase 1
January, 2016 Meet with staff Selected firm, City and County staff
February, 2016 Authorize preparation of plans and specs Selected firm, Council, City and County staff
March, 2016 Prepare plans and specs Selected firm Plans and spec documents
March, 2016 Appove plans and specs and authorize bids Selected firm, Council, City and County staff
4 Bid & Construction Coordination
April, 2016 Manage bid process Selected firm
April, 2016 Bids due Selectef firm, proposing bid firms
April, 2016 Accept bids and award contract(s)Selected firm, Council, City and County staff
April - August, 2016 Construction coordination Selected firm, WSB & Associates as primary
RFQ & RFP
PROCESS
INTERVIEW
FIRMS
PROPOSAL
TASK #1
SELECTION &
DECISION/
CONTRACT
PROPOSAL
TASK #2
PROPOSAL
TASK #3
PROPOSAL
TASK #3
March April May June July August September October November December January February March April May June
RFP & RFQ PREP & REVIEW
RFQ & RFP SUBMITTAL
AND REVIEW FOR
CONTRACT
BERTRAM CHAIN OF LAKES ATHLETIC COMPLEX - PROPOSAL & PROJECT TIMELINE
20162015
APPROVAL OF GRADING PLAN
PREP & APPROVAL OF PLANS & SPECS
(PHASE 1)
BID PROCESS (PHASE 1)
CONSTRUCTION PREPARATION &
COORDINATION (PHASE 1)
INFORMATION GATHERING & NEEDS
ANALYSIS
DRAFTING OF MASTER
PLAN & PHASING
REVIEW OF MASTER PLAN
& PHASING
MASTER PLAN & PHASING
APPROVAL
DRAFTING OF GRADING
PLAN
Phase I—49.8 Acres Phase 2—40.89 Acres Phase 3: 26 Acres
EXHIBIT C: BERTRAM CHAIN OF LAKES REGIONAL PARK ATHLETIC COMPLEX
PARCEL & PHASING INFORMATION
Approximate Boundary of BCOL Regional Park
WRIGHT COUNTY PARKS
1901 HIGHWAY 25 NORTH
BUFFALO, MN 55313
(763) 682-7693
PREPARED BY:
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May 22, 2014
505 WALNUT STREET
MONTICELLO, MN 55362
(763) 295-2711
COMMISSIONED BY:
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PK
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PK 55
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PK
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BC/CO/ST
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PK
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PK
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Monticello City Athletic Fields Development
YB - Youth Ball Field (6) PE - Park Entrance (2) PL - Play Equipment (2)
SF - Softball Field (8) OE - Overflow Exit (2) CE - Ceremonial Space
BC - Baseball Complex CO - Concessions (4) SH - Shelter (2)
SP - Sports Pavillion (2) ST - Storage (3) SO - Soccer Field (11)
PK - Parking (972)
SO
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Soccer
PE - Central
OE
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Camp Manitou
Bertram Chain of Lakes
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CE
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YB
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SO
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1409 WILLOW STREET, SUITE 110
MINNEAPOLIS, MN 55403
(612) 353-6460