City Council Agenda Packet 05-11-2015AGENDA
REGULARMEETING–MONTICELLOCITYCOUNCIL
Monday,May11th,2015–7p.m.
MississippiRoom,MonticelloCommunityCenter
Mayor:BrianStumpf
CouncilMembers:CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta
1.GeneralBusiness
A.CalltoOrder
B.PledgeofAllegiance
C.ApprovaloftheSpecialMeetingMinutesfromApril27th,2015–Tobeprovided
D.ApprovaloftheRegularMeetingMinutesfromApril27th,2015–Tobeprovided
E.ConsiderationofAddingItemstotheAgenda
F.CitizenComments
G.PublicServiceAnnouncements
•Farmer’sMarket(5/14)
•MemorialDayClosures(5/25)
H.CouncilLiaisonUpdates–RecentBoardandCommissionMeetingReports
•BrianStumpf(BCOL)
•CharlotteGabler(PC)
•LloydHilgart(IEDC)
•TomPerrault(EDA)
•GlenPosusta
I.DepartmentUpdates
•Sheriff’sOffice
•FiberNetMonticello
o AdvisoryBoardMeetingTime
o C7-E7Upgrade
•CityAdministrator
2.ConsentAgenda
A.ConsiderationofapprovingpaymentofbillregistersforMay11th,2015
B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments
C.ConsiderationofapprovingaSpecialEventPermitallowinguseofcitystreetsand
relatedassistanceinconjunctionwiththeMemorialDayparadeonMay25th,2015
Applicant:MonticelloAmericanLegion
D.Considerationofapprovinganapplicationforanexcludedcharitablegambling
permitforRiverfestbingotobeconductedbytheMonticelloSeniorCenter
E.Considerationofapprovingannualliquorlicenserenewalsfor2015-2016,contingent
uponpaymentoffeesandcompletionofrequiredforms
F.ConsiderationofapprovingaSpecialEventPermitallowinguseofcitystreetsand
relatedassistanceinconjunctionwithPartyforaPurposeonSeptember26th,2015.
Applicant:TaraThurber
G.ConsiderationofacceptingimprovementsandauthorizingfinalpaymenttoHuber
Technologyforthepurchaseofthesludgedewateringscrewpress,CityProject
No.12C003
H.ConsiderationofadoptingResolutionNo.2015-038insupportofthechangein
electricproducingsystemtaxationasarticulatedinSF1636
2a.Considerationofitemsremovedfromtheconsentagendafordiscussion
3.PublicHearings-None
4.RegularAgenda
A.Considerationofapprovingfive-yearcontractwithAdvancedDisposalfor
residentialrefuseandrecyclingcollectionservices
B.ConsiderationofapprovingcoststoburyXceldistributionlinesalongChelseaRoad
betweenEdmonsonAvenueandFallonAvenue
C.ConsiderationofapprovingimplementationofaCommunityBuilderRecognition
Program
4a.AddedItems
5.Adjournment
Note:ThenextCouncilmeetingwillbeTuesday,May26th,2015duetotheMemorial
Dayholiday.
MINUTES
REGULAR MEETING – MONTICELLO CITY COUNCIL
Monday, April 27, 2015 – 7 p.m., Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
Others: Jeff O’Neill, Wayne Oberg, Angela Schumann, Rachel Leonard, Tracy Ergen,
Steve Grittman (NAC), Shibani Bisson (WSB)
1. General Business
A. Call to Order – Mayor Brian Stumpf called the meeting to order at 7:00 p.m.
B. Pledge of Allegiance - The Pledge of Allegiance was recited.
C. Approval of Minutes - April 13th, 2015
CHARLOTTE GABLER MOVED TO ACCEPT THE APRIL 13TH, 2015
REGULAR COUNCIL MEETING MINUTES AS PRESENTED. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0.
D. Approval of Minutes (LBAE) - April 9th, 2015
GLEN POSUSTA MOVED TO ACCEPT THE APRIL 9TH, 2015 LOCAL
BOARD OF APPEAL & EQUALIZATION (LBAE) MEETING MINUTES AS
PRESENTED. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5-0.
E. Consideration of Adding Items to the Agenda
Interim City Clerk Appointment (Stumpf)
Wristbands (Posusta)
Post Council Minutes (Posusta)
Topsoil (Perrault)
F. Citizen Comments
Sherwin Williams – Store Manager Amanda Zenner announced that the retail
grand opening of the new Sherwin Williams store is scheduled for Saturday,
May 9th from 8am-6pm. The store is located at 9230 State Highway 25 NE.
Highway 25 Construction – Shawn Sullivan, (9127 State Highway 25 NE),
shared traffic safety concerns related to city plan to eliminate the option to
turn left on Highway 25 from the mobile home park. Sullivan said that he
City Council Minutes: 4/27/15
Page 2 | 6
thinks that the increase in mileage costs will prevent people from using bus
service. Brian Stumpf said that the City had shared its concerns with MnDOT
but pointed out that it is not a City issue. Glen Posusta emphasized that the
State had been working with Kjellberg property owners to identify a solution
without success. He added that in the future, there will be an intersection just
south of the Kjellberg property line so people won’t have to drive a mile to
County Road 106 to turn around and come back. This intersection could have
been installed with this project but Kjellberg said no to the request.
Highway 25 Speed Limit - Nancy Bowman, of 9127 State Highway 25 NE,
said that she drives the City shuttle and is concerned about the speed limit on
Highway 25 near Applebee’s. The City will request traffic monitoring.
G. Public Service Announcements
Spring Recycling Day (5/2) – Rachel Leonard announced that Metro
Appliance would host Monticello’s Spring Recycling Day at the Commuter
Parking Lot from 8 a.m.-1 p.m. on Saturday, May 2nd.
Spring Leaf Pick-Up (5/9) – Leonard announced that Spring Leaf Pick-Up is
Saturday, May 9th. Place bagged leaves at the curb by 7 a.m.
Bertram Park Spring Clean-Up (5/2) - Leonard announced that the Friends of
Bertram are looking for volunteers to help with the 4th Annual Spring Clean-
Up at the park. The event is Saturday, May 2nd from 9 a.m. to noon.
Mississippi River Trail Signs – Shibani Bisson reported that 16 Mississippi
River Trail signs would soon be installed along the route through Monticello.
H. Council Liaison Updates
Brian Stumpf – MCC memberships are up. FNM is reviewing management
options. Personnel Committee minutes are provided.
Tom Perrault - EDA continues to develop its 2015-2016 workplan. PAC
recommended a board appointment.
I. Department Updates
City Administrator
o Senate File 1636 – Coalition of Utility Cities (CUC) directed lobbyists to
support legislation to change taxation for electrical generation facilities.
o LMC Annual Conference - June 24-26th
o Powerline Corridor – Working with Xcel to determine location of
powerline corridor Edmonson between Dundas and Chelsea Roads.
o Wristbands – Research less costly wristband options. Personnel
Committee to consider mistake regarding purchasing process.
o Vacancies – Building Official, Construction Inspector and City Clerk
o Joint EDA-Council workshop – Staff to schedule joint workshop to review
options for funding ongoing EDA operations and redevelopment expenses.
City Council Minutes: 4/27/15
Page 3 | 6
Market matching contract and EDA support staff to be included in budget
discussion. Schumann to determine if notice is required to end contract.
2. Consent Agenda
A. Consideration of Approving Payment of Bills for April 27th, 2015
B. Consideration of Approving New Hires/Departures AN UPDATE WAS
INCLUDED WITH THIS CONSENT AGENDA ITEM.
C. Consideration of Appointing a Representative to the Police Advisory Commission to
fill a Vacancy for a Term to Expire on Dec. 31st, 2017
D. Consideration of Adopting Resolution #2015-033 Decertifying Tax Increment
Financing District No. 1-37 (Karlsburger Foods)
E. Consideration of Appointing an Interim Chief Building Official
F. Consideration of Adopting Resolution #2015-026 Approving a Rezoning from A-O,
Agriculture Open Space To I-1 Light Industrial for the proposed Lot 1, Block 1, First
Lake Substation Addition and Adopting Ordinance 614, Amending the Official
Monticello Zoning Map to Include Property to be Zoned Light Industrial (I-1);
Adopting Resolution #2015-035 Approving a Preliminary and Final Plat and
Development Contract for First Lake Substation Addition; Adopting Resolution
#2015-034 Approving a Conditional Use Permit for Utilities within the Light
Industrial (I-1) District; and Adopting Resolution #2015- 036 Approving the
Assessment for Xcel Energy Applicant: Xcel Energy THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
G. Consideration of Adopting Ordinance No. 615 Amending the Monticello Code,
Section 6-3-3, Item B and Adding Item C & Item D THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
H. Consideration of Approving Three Five-Year Billboard Land Rent Agreements
(Lamar Co.)
I. Consideration of Adopting Resolution #2015-032 Approving the Assessment
Agreement with Kimberly J. Lietzau (PID 155-010-049080) for Sewer and Water
Improvements at 413 West Broadway
J. Consideration of Appointing Kerry Burri as Interim City Clerk THIS ITEM WAS
ADDED TO THE CONSENT AGENDA.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS F AND G AND THE ADDITION OF UPDATED ITEM B
City Council Minutes: 4/27/15
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AND ITEM J. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-
0.
2a. Consideration of Items Removed From the Consent Agenda for Discussion
2F. Consideration of Adopting Resolution #2015-026 Approving a Rezoning from A-
O, Agriculture Open Space To I-1 Light Industrial for the proposed Lot 1, Block 1,
First Lake Substation Addition and Adopting Ordinance 614, Amending the Official
Monticello Zoning Map to Include Property to be Zoned Light Industrial (I-1);
Adopting Resolution #2015-035 Approving a Preliminary and Final Plat and
Development Contract for First Lake Substation Addition; Adopting Resolution #2015-
034 Approving a Conditional Use Permit for Utilities within the Light Industrial (I-1)
District; and Adopting Resolution #2015- 036 Approving the Assessment for Xcel
Energy Applicant: Xcel Energy
Tom Perrault asked about screening. Steve Grittman noted that staff had recommended
including landscape screening compatible with planting requirements under the power
line along the northwest property line adjacent to Bertram Park. Perrault wondered why
the property wasn’t zoned I-2. Grittman stated that, although utilities were allowable in
both the I-1 and I-2 districts, staff had recommended I-1 zoning to be compatible with the
zoning of the industrial park. Perrault also asked why a variance was not required despite
exceeding the 30 foot height limit. Grittman explained that staff considered the antenna
support structure to be part of the power line system rather than part of the structure. He
noted that the superstructure of the substation does not exceed the height limit. Staff
agreed to revise the resolution to add a missing word as noted by Perrault.
CHARLOTTE GABLER MOVED TO ADOPT RESOLUTION #2015-026,
APPROVING A REZONING FROM A-O, AGRICULTURE OPEN SPACE TO I-1
LIGHT INDUSTRIAL FOR THE PROPOSED LOT 1, BLOCK 1, FIRST LAKE
SUBSTATION ADDITION, AND ADOPT ORDINANCE 614, AMENDING THE
OFFICIAL MONTICELLO ZONING MAP TO INCLUDE PROPERTY TO BE
ZONED LIGHT INDUSTRIAL (I-1); ADOPT RESOLUTION #2015-035 APPROVING
A PRELIMINARY AND FINAL PLAT AND DEVELOPMENT CONTRACT FOR
FIRST LAKE SUBSTATION ADDITION; ADOPT RESOLUTION #2015-034
APPROVING A CONDITIONAL USE PERMIT FOR UTILITIES WITHIN THE
LIGHT INDUSTRIAL (I-1) DISTRICT; AND ADOPT RESOLUTION #2015-036
APPROVING THE ASSESSMENT FOR XCEL ENERGY. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5-0.
2G. Consideration of Adopting Ordinance No. 615 Amending the Monticello Code,
Section 6-3-3, Item B and Adding Item C & Item D
Angela Schumann clarified that the ordinance had been amended to require that
applicants seeking a permit to keep chickens on their property obtain the written consent
of adjoining property owners. Schumann also noted that the amendment establishes a
permit limit of six chickens and prohibits roosters within the city. Staff agreed to verify
City Council Minutes: 4/27/15
Page 5 | 6
that language to be included in the ordinance amendment is correct in response to
Perrault’s question about the addition of Item D.
CHARLOTTE GABLER MOVED TO ADOPT ORDINANCE NO. 615 AMENDING
THE MONTICELLO CODE, ANIMALS, FOWL WITHIN CITY LIMITS; PERMITS,
SECTION 6-3-3, ITEM B AND ADDING ITEM C & ITEM D. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5-0.
3. Public Hearing(s) - None
4. Regular Agenda
A. Consideration of Approving a Fibernet Business Manager Position and Posting for the
Position
Rachel Leonard summarized that, for the past nine months FiberNet has been operating
with an interim management structure, with the assumption that a more permanent
leadership structure would be established moving forward. Based on an assessment of
current needs, and in view of future opportunities, staff evaluated and presented three
management options (Office Manager, Business Manager and General Manager) for
consideration. Leonard indicated that both the FiberNet Advisory Board and the
Personnel Committee voted to recommend establishing a Business Manager position.
Leonard summarized that the Business Manager position would be a mid-level
management position which reports to the City Administrator. She pointed out that the
position would establish a new central authority which would reduce the amount of time
that the City Administrator dedicates to FiberNet.
Leonard explained that the position would focus on business operations such as
supervising staff, creating and maintaining the budget, working with existing and new
service opportunities, developing policy, bringing forward agendas, serving as liaison to
the advisory board, and updating the Council. Leonard pointed out that the more
technical FiberNet responsibilities would be handled by Head End Technician Bryan
Rabe or Consultant Dan Olsen. The 2015 salary range for the Business Manager position
is anticipated to be $54,704 - $78,692 with approximately $20,000 in benefits.
Leonard noted that staff had also recommended creating a Customer Service
Representative (CSR) Level 1 position. This would shift responsibility for Leonard’s
daily tasks to an existing FiberNet staff member and enable her to be more involved with
FiberNet marketing and coordinating communications efforts with other city
departments. Tracy Ergen estimated that the CSR Level 1 position would result in about a
$2,000 a year pay increase.
Glen Posusta indicated that that he would prefer that FiberNet hire a General Manager
who would report to the City Council rather than a Business Manager that would report
to the City Administrator. Posusta said that he doesn’t have a problem with the City
City Council Minutes: 4/27/15
Page 6 | 6
Administrator monitoring and overseeing FiberNet operations, but thinks that FiberNet
management should have the ability to do what needs to be done whether or not the City
Administrator agrees with that decision. O’Neill said that all Department Heads are given
the latitude to operate with general goals in mind. The Business Manager would be given
the latitude to do what they think is right for FiberNet.
Charlotte Gabler asked how the FiberNet bylaws address reporting authority. O’Neill
indicated that the governance model would have to be modified to reflect the reality that
FiberNet is a city department. Brian Stumpf suggested that FiberNet is no different than
any other department in terms of a chain of command.
Gabler asked about degree requirements for the position. Ergen said that the job
description specifies a two year degree with a minimum of five years of experience or a
Bachelor’s degree with three years of experience. Ergen said that she anticipated posting
the Business Manager position later in the week. Stumpf and Posusta suggested that the
city recruit broadly for this position. Stumpf requested that the full council attend the
interviews.
CHARLOTTE GABLER MOVED TO APPROVE ESTABLISHING A FIBERNET
BUSINESS MANAGER POSITION AND POSTING THE POSITION. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
4a. Added Items
Interim City Clerk Appointment (Stumpf) – Added to Consent Agenda as Item 2J
Wristbands (Posusta) – Discussed as part of Department Updates
Post Council Minutes (Posusta) - Request to add documents to City website
Topsoil (Perrault) – Tom Perrault said that a resident had mentioned that people have
been taking topsoil from a pile on property located near Country Club Manor and
West 7th Street. He said that he assumed that City staff had intended to use the topsoil
for future projects. Shibani Bisson volunteered to check with Public Works.
5. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 7:57 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5-0.
Recorder: Kerry Burri, Interim City Clerk ___
Approved:
Attest: ___________________________
Jeff, O’Neill, City Administrator
1
2A.ConsiderationofapprovingpaymentofbillregistersforMay11th,2015 (WO)
A.REFERENCEANDBACKGROUND:
Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby
Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard
registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN
Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment.
ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected
otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially
andcardpurchasesmustcomplywiththepolicy.
IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan
beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom
consentanddiscussedpriortomakingamotionforapproval.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof
$510,253.02.
2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil.
C.STAFFRECOMMENDATION:
CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil.
D.SUPPORTINGDATA:
Billregisters
PurchaseCardregisters
User:
Printed:05/01/2015 - 10:41AM
Debbie.Davidson
Computer Check Proof List by Vendor
Accounts Payable
Batch:00215.04.2015 - 215.04.2015 Xcel
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:1585 XCEL ENERGY Check Sequence: 1 ACH Enabled: True
03/31/2015 51-6505905-0 5,405.01 03/31/2015 601-49440-438100
04/30/2015 51-6505915-2 290.91 04/30/2015 601-49440-438100
04/30/2015 51-6505905-0 6,400.28 04/30/2015 601-49440-438100
04/30/2015 51-6505906-1 1,178.12 04/30/2015 602-49490-438100
04/30/2015 51-6505910-7 1,552.43 04/30/2015 609-49754-438100
04/30/2015 utx - 51-9069641-8 4,202.17 04/30/2015 656-49877-438100
04/30/2015 51-9391437-3 222.05 04/30/2015 656-49877-438100
04/30/2015 51-7780310-4 58.98 04/30/2015 101-41940-438100
04/30/2015 51-6505911-8 City Hall 17% 1,569.65 04/30/2015 101-41940-438100
04/30/2015 51-6505913-0 740.13 04/30/2015 101-42200-438100
04/30/2015 51-6505908-3 15.42 04/30/2015 101-42500-438100
04/30/2015 51-6505912-9 65.94 04/30/2015 101-42700-438100
04/30/2015 51-6505911-8 National Guard 2% 184.67 04/30/2015 101-42800-438100
04/30/2015 51-6505914-1 1,141.81 04/30/2015 101-43127-438100
04/30/2015 51-6505907-2 69.34 04/30/2015 101-43140-438100
04/30/2015 51-6505907-2 45.61 04/30/2015 101-43140-438100
04/30/2015 51-4400193-4 17.09 04/30/2015 101-43160-438100
04/30/2015 51-6505916-3 12,800.74 04/30/2015 101-43160-438100
04/30/2015 51-6505911-8 Senior Centerl 4% 369.33 04/30/2015 101-45175-438100
04/30/2015 51-6505915-2 1,218.81 04/30/2015 101-45201-438100
04/30/2015 51-0371645-4 19.05 04/30/2015 101-45201-438100
04/30/2015 51-6505915-2 78.42 04/30/2015 101-45203-438100
04/30/2015 51-4271112-2 773.76 04/30/2015 101-45501-438100
04/30/2015 ZCULPS - 51-0623082-8 17.09 04/30/2015 213-46522-438100
04/30/2015 51-6505909-4 162.97 04/30/2015 217-41990-438100
04/30/2015 51-6505911-8 MCCl 77% 7,109.59 04/30/2015 226-45122-438100
04/30/2015 51-6505915-2 38.08 04/30/2015 226-45203-438100
45,747.45Check Total:
AP-Computer Check Proof List by Vendor (05/01/2015 - 10:41 AM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
45,747.45
1
AP-Computer Check Proof List by Vendor (05/01/2015 - 10:41 AM)Page 2
The preceding list of bills payable was reviewed and approved for payment.
Date: 05/11/2015 Approved by:___________________________________
Mayor Brian Stumpf
User:
Printed:05/06/2015 - 12:11PM
Debbie.Davidson
Computer Check Proof List by Vendor
Accounts Payable
Batch:00202.05.2015 - 202.05.2015 AP
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 1 ACH Enabled: False
3029058 resale - beer 416.00 05/12/2015 609-49750-425200
416.00Check Total:
Vendor:4116 ERICKA BACHMEIER Check Sequence: 2 ACH Enabled: False
03/18/2015 Canvas Uncorked (40) participants 3/18/15 1,200.00 05/12/2015 226-45127-430130
04/24/15 Canvas Uncorked (49) participants 4/24/15 1,470.00 05/12/2015 226-45127-430130
2,670.00Check Total:
Vendor:1062 BEAUDRY OIL COMPANY Check Sequence: 3 ACH Enabled: True
223688 (2) 33 lbs propane 40.00 05/12/2015 101-43120-421200
40.00Check Total:
Vendor:1065 BELLBOY CORPORATION Check Sequence: 4 ACH Enabled: True
47853900 resale - wine 360.00 05/12/2015 609-49750-425300
47853900 resale - liquor 932.75 05/12/2015 609-49750-425100
47853900 freight 23.40 05/12/2015 609-49750-433300
47965900 resale - liquor 272.00 05/12/2015 609-49750-425100
47965900 freightr 8.10 05/12/2015 609-49750-433300
48050300 resale - liquor 702.25 05/12/2015 609-49750-425100
48050300 freight 14.40 05/12/2015 609-49750-433300
91891600 resale - olives from inv. 91837700 -52.00 05/12/2015 609-49750-425400
91902500 resale - (6) copper mug 84.00 05/12/2015 609-49750-425400
91902500 resale - mix & condiments 164.70 05/12/2015 609-49750-425400
91902500 freight 1.14 05/12/2015 609-49750-433300
91931800 resale - (6) wine openers 19.28 05/12/2015 609-49750-425400
2,530.02Check Total:
Vendor:1067 BERNICK'S Check Sequence: 5 ACH Enabled: False
81134 resale - juice 16.40 05/12/2015 609-49750-425500
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 1
Invoice No Description Amount Payment Date Acct Number Reference
81134 resale -soda pop 118.20 05/12/2015 609-49750-425400
81135 resale - beer 2,731.55 05/12/2015 609-49750-425200
84168 resale - juice 65.60 05/12/2015 609-49750-425500
84168 resale -soda pip 273.30 05/12/2015 609-49750-425400
84169 resale -beer 2,057.75 05/12/2015 609-49750-425200
84795 (2) 12 pk water - party room 12.80 05/12/2015 226-45127-421460
84795 resale - concession drinks 250.97 05/12/2015 226-45127-425410
5,526.57Check Total:
Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 6 ACH Enabled: True
909235893 Gray Pop box-2000 ft; (10) 12V Battery backup 2prong 893.91 05/12/2015 656-49870-421990
909258663 (8) Combo Wan Gateway-ZYXE-VSG-1432 VDSL2 752.08 05/12/2015 656-49870-421990
1,645.99Check Total:
Vendor:1080 BRAEMAR MAILING SERVICE INC Check Sequence: 7 ACH Enabled: False
38909 UB Qtr 1 2015 (4000) DMV Insert 157.14 05/12/2015 217-41990-434990
38909 UB Qtr 1 2015 (3914) MCC Insert 39.14 05/12/2015 226-45122-431950
38909 UB Qtr 1 2015 (3914) FNM Insert 39.14 05/12/2015 656-49870-434990
38909 UB Qtr 1 2015 Envelopes (3914) ea #10; #9 (1/2) 264.20 05/12/2015 601-49440-431800
38909 UB Qtr 1 2015 Envelopes (3914) ea #10; #9 (1/2) 264.20 05/12/2015 602-49490-431800
38909 UB Qtr 1 2015 print statements; fold; insert; etc (1/2) 391.69 05/12/2015 602-49490-431800
38909 UB Qtr 1 2015 print statements; fold; insert; etc (1/2) 391.69 05/12/2015 601-49440-431800
1,547.20Check Total:
Vendor:4073 BRENTESON COMPANIES INC Check Sequence: 8 ACH Enabled: False
2064-2 City portion of Lockhart Repair - Final 6,937.50 05/12/2015 602-49490-443990
6,937.50Check Total:
Vendor:1801 CANNON RIVER WINERY Check Sequence: 9 ACH Enabled: True
7742 resale - wine 276.00 05/12/2015 609-49750-425300
276.00Check Total:
Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 10 ACH Enabled: True
414832 resale - beer 86.00 05/12/2015 609-49750-425200
86.00Check Total:
Vendor:1102 CENTERPOINT ENERGY Check Sequence: 11 ACH Enabled: False
5843395 65.92 05/12/2015 217-41990-438300
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 2
Invoice No Description Amount Payment Date Acct Number Reference
4/30/2015 5799425, 5799427, 5820786, 583784 1,396.58 05/12/2015 101-43127-438300
5806932 5806932 41.07 05/12/2015 101-45201-438300
5821009 5821009 539.84 05/12/2015 101-42200-438300
2,043.41Check Total:
Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 12 ACH Enabled: False
00860069 (450) lb Bulk Carbon Dioxide 116.00 05/12/2015 226-45122-421600
116.00Check Total:
Vendor:4111 ARDIS CLEVELAND Check Sequence: 13 ACH Enabled: False
05042015 FNM-001-0420 - FNM acct Refund 16.81 05/12/2015 656-00000-115025
16.81Check Total:
Vendor:2197 CORPORATE CONNECTION Check Sequence: 14 ACH Enabled: False
12833 Safety T-shirt-(30) Lg. (24) XL T; (8) 2XL; (4) 3XL-Split- Parks 195.33 05/12/2015 101-45201-420650
12833 Safety T-shirt-(30) Lg. (24) XL T; (8) 2XL; (4) 3XL-Split- Stree 362.63 05/12/2015 101-43120-420650
12833 Safety T-shirt-(30) Lg. (24) XL T; (8) 2XL; (4) 3XL-Split- Water 123.62 05/12/2015 601-49440-420650
12833 Safety T-shirt-(30) Lg. (24) XL T; (8) 2XL; (4) 3XL-Split- Sewer 123.62 05/12/2015 602-49490-420650
805.20Check Total:
Vendor:4108 LEAH & CAMERON CROCKER Check Sequence: 15 ACH Enabled: False
05042015 FNM-001-0619- FNM acct. Refund 30.27 05/12/2015 656-00000-115025
30.27Check Total:
Vendor:2476 CSI DIGITAL INC Check Sequence: 16 ACH Enabled: True
103009 1 GBPS monthly Fiber Feed May 2015 2,700.00 05/12/2015 656-49879-430930
2,700.00Check Total:
Vendor:1127 CUTTER SALES Check Sequence: 17 ACH Enabled: False
101760 Vac-all- 1.25x1.625x188 SEAL NCC; 2.250x3.251x250 Seal NCO 29.90 05/12/2015 602-49490-422100
29.90Check Total:
Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 18 ACH Enabled: True
108174 resale - beer 28.80 05/12/2015 609-49750-425200
108196 resale - beer 29,337.19 05/12/2015 609-49750-425200
108277 resale - beer credit -127.95 05/12/2015 609-49750-425200
108345 resale - beer 788.00 05/12/2015 609-49750-425200
108624 resale - beer 12,582.20 05/12/2015 609-49750-425200
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 3
Invoice No Description Amount Payment Date Acct Number Reference
108624 resale - beer 84.00 05/12/2015 609-49750-425400
108694 resale - beer 392.20 05/12/2015 609-49750-425200
108694 resale - beer n/a 33.60 05/12/2015 609-49750-425400
43,118.04Check Total:
Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 19 ACH Enabled: True
798856 resale - n/a beer 69.50 05/12/2015 609-49750-425400
798856 resale - beer 355.80 05/12/2015 609-49750-425200
799883 resale - beer 3,441.77 05/12/2015 609-49750-425200
800888 resale - beer 500.60 05/12/2015 609-49750-425200
4,367.67Check Total:
Vendor:3677 CHARLES DEGRIO Check Sequence: 20 ACH Enabled: True
05/01/2015 Referee Mens Hockey - (2) 4/22; (1) 4/27; (2) 4/29 205.00 05/12/2015 226-45127-430160
05/04/2015 Referee Mens Hockey - 5/3/15 (2) 70.00 05/12/2015 226-45127-430160
275.00Check Total:
Vendor:2606 DIGICOM INC Check Sequence: 21 ACH Enabled: False
39025 Quarterly DMX Music for FNM May-July 2015 128.25 05/12/2015 656-49870-432500
128.25Check Total:
Vendor:1153 ECM PUBLISHERS INC Check Sequence: 22 ACH Enabled: True
207102 School Patrol IB - AD# 365158 4/9/15 10.00 05/12/2015 609-49754-434990
212164 14C002 - WWTF - Phosophorus Reduction bids AD#381497 258.44 05/12/2015 602-00000-165010
213335 Ad #368085 on 4-24-15 Monti Resource Directory 160.00 05/12/2015 609-49754-434990
428.44Check Total:
Vendor:3681 STERLING EGAN Check Sequence: 23 ACH Enabled: False
05/01/2015 Referee Mens Hockey- 4/26/15 (4) 140.00 05/12/2015 226-45127-430160
05/04/2015 Referee Mens Hockey- 5/3/15 (2) 70.00 05/12/2015 226-45127-430160
210.00Check Total:
Vendor:4114 STEPHANIE ELLINGSON Check Sequence: 24 ACH Enabled: True
04/30/2015 Food Sampling Class - St. Cloud- 4-22-15 31.92 05/12/2015 226-45122-433100
31.92Check Total:
Vendor:2174 FINANCE AND COMMERCE Check Sequence: 25 ACH Enabled: False
742158670 14C002 - WWTF Phosphorus Reduction Improvement Bids 252.92 05/12/2015 602-00000-165010
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 4
Invoice No Description Amount Payment Date Acct Number Reference
252.92Check Total:
Vendor:4045 DAN GLESER Check Sequence: 26 ACH Enabled: True
387032 Mankato Networks -(2) 10 gig ring update 1,154.22 05/12/2015 656-49877-421990
387037 Mankato Networks -Fiber xconn-SMD April 2015 665.00 05/12/2015 656-49870-431990
1,819.22Check Total:
Vendor:1859 GODFATHER'S EXTERMINATING INC Check Sequence: 27 ACH Enabled: False
96670 Pest Control- Prairie Center- spray perimeter for ants 50.00 05/12/2015 101-41941-431990
96736 Pest Control- MCC-spray perimeter for ants 80.00 05/12/2015 226-45122-431900
96737 Pest Control- DMV; spray perimeter for ants 35.00 05/12/2015 217-41990-431990
96738 Pest Control- Library- spray perimeter for ants 50.00 05/12/2015 101-45501-431990
96739 Pest Control - Hi-Way Liquor; spray perimeter for ants 58.78 05/12/2015 609-49754-431990
273.78Check Total:
Vendor:4090 GOLDEN WEST TECHNOLOGIES Check Sequence: 28 ACH Enabled: False
150410468 April 2015 - After Hours tech service 470.00 05/12/2015 656-49870-431990
470.00Check Total:
Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 29 ACH Enabled: True
134777 April 2015 locates (1/2) 240.80 05/12/2015 601-49440-432770
134777 April 2015 locates (1/2) 240.80 05/12/2015 656-49877-432770
481.60Check Total:
Vendor:1223 HAWKINS INC Check Sequence: 30 ACH Enabled: True
3716956 LPD4SA-VAT-F06-E+Pump 746.42 05/12/2015 601-49440-422100
746.42Check Total:
Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 31 ACH Enabled: True
04182015 Fire Dept. Fuel slips 3/19-4/18/2015 431.63 05/12/2015 101-42200-421200
431.63Check Total:
Vendor:3343 HUBER TECHNOLOGY INC Check Sequence: 32 ACH Enabled: False
JI007961 12C003 - 30% final installment - shop drawings. 4-2015 Completed 86,550.00 05/12/2015 602-00000-165010
JI007961 12C003 - credit - injection ring installation -1,069.50 05/12/2015 602-00000-165010
85,480.50Check Total:
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:4115 JULIANNE HUFT Check Sequence: 33 ACH Enabled: False
05/01/2015 Taught (6) Nutritional Seminars- Jan-March 2015- 50% rev.- tax 97.78 05/12/2015 226-45127-430130
97.78Check Total:
Vendor:1752 ICBITS LLC Check Sequence: 34 ACH Enabled: True
4232FIBER 5/1/15-4/30/16 Annual web hosting fee 300.00 05/12/2015 656-49870-430920
300.00Check Total:
Vendor:3971 INTL UNION OF OPER ENGINEERS LOCAL 49 FRINGE BENE Check Sequence: 35 ACH Enabled: False
5/1/2015 June Health Insurance 14,840.00 05/12/2015 101-00000-217061
5/1/2015 June Health Insurance 44,400.00 05/12/2015 101-00000-217061
59,240.00Check Total:
Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 36 ACH Enabled: False
2351032 resale - beer 810.24 05/12/2015 609-49750-425200
2351102 resale - beer 940.62 05/12/2015 609-49750-425200
2351102 freight 3.00 05/12/2015 609-49750-433300
1,753.86Check Total:
Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 37 ACH Enabled: False
5139769 freight 2.88 05/12/2015 609-49750-433300
5139769 resale - liquor 887.97 05/12/2015 609-49750-425100
5139770 resale - liquor 528.05 05/12/2015 609-49750-425100
5139770 freight 7.20 05/12/2015 609-49750-433300
5139771 freight 11.52 05/12/2015 609-49750-433300
5139771 resale - wine 352.05 05/12/2015 609-49750-425300
5140926 resale - liquor 5,288.43 05/12/2015 609-49750-425100
5140926 freight 74.87 05/12/2015 609-49750-433300
5140927 freight 34.55 05/12/2015 609-49750-433300
5140927 resale - wine 836.30 05/12/2015 609-49750-425300
5140927 resale - mix 157.49 05/12/2015 609-49750-425400
5140928 resale - beer 87.96 05/12/2015 609-49750-425200
5142192 resale - liquor 1,224.17 05/12/2015 609-49750-425100
5142192 freight 12.00 05/12/2015 609-49750-433300
5142193 freight 18.72 05/12/2015 609-49750-433300
5142193 resale - mix 28.49 05/12/2015 609-49750-425400
5142193 resale - wine 773.85 05/12/2015 609-49750-425300
5142194 resale - beer 270.50 05/12/2015 609-49750-425200
5144817 freight 33.84 05/12/2015 609-49750-433300
5144817 resale - liquor 2,123.10 05/12/2015 609-49750-425100
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 6
Invoice No Description Amount Payment Date Acct Number Reference
5144818 resale - wine 1,775.15 05/12/2015 609-49750-425300
5144818 freight 44.64 05/12/2015 609-49750-433300
5146003 freight 28.80 05/12/2015 609-49750-433300
5146003 resale - liquor 2,195.13 05/12/2015 609-49750-425100
5146004 resale - wine 2,096.95 05/12/2015 609-49750-425300
5146004 resale - mix 73.35 05/12/2015 609-49750-425400
5146004 freight 82.08 05/12/2015 609-49750-433300
5146005 resale - beer 21.99 05/12/2015 609-49750-425200
5147423 resale - liquor 2,867.01 05/12/2015 609-49750-425100
5147423 freight 34.32 05/12/2015 609-49750-433300
5147424 freight 72.72 05/12/2015 609-49750-433300
5147424 resale - wine 2,729.30 05/12/2015 609-49750-425300
5147424 resale - mix 65.99 05/12/2015 609-49750-425400
522869 resale - wine credit -152.99 05/12/2015 609-49750-425300
522869 freight credit -1.44 05/12/2015 609-49750-433300
523050 resale - wine credit -12.41 05/12/2015 609-49750-425300
523051 resale - liquor credit -6.78 05/12/2015 609-49750-425100
523052 resale - wine credit -9.71 05/12/2015 609-49750-425300
523053 resale - wine credit -95.95 05/12/2015 609-49750-425300
523053 freight credit -1.44 05/12/2015 609-49750-433300
523054 resale - liquor credit -3.64 05/12/2015 609-49750-425100
523055 resale - wine credit -10.00 05/12/2015 609-49750-425300
524095 Resale - wine credit -49.65 05/12/2015 609-49750-425300
524096 Resale - wine credit -19.44 05/12/2015 609-49750-425300
524538 freight - credit -1.44 05/12/2015 609-49750-433300
524538 resale - liquor credit -42.00 05/12/2015 609-49750-425100
24,434.48Check Total:
Vendor:4107 CAROL KASPER Check Sequence: 38 ACH Enabled: False
05042015 FNM-001-0807- FNM acct Refund 53.21 05/12/2015 656-00000-115025
53.21Check Total:
Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 39 ACH Enabled: False
MN190-00101 Mar General EDA Matters through 3/31/15 1,387.50 05/12/2015 213-46301-435100
MN190-00147 Mar Block 34 TIF Distrist through 3/31/15 362.25 05/12/2015 213-46301-435100
1,749.75Check Total:
Vendor:4076 NICHOLAS KLINKHAMMER Check Sequence: 40 ACH Enabled: False
05/01/2015 Referee Mens Hockey - (4) 4-22-15; (2) 4-29-15 Solo Ref 240.00 05/12/2015 226-45127-430160
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 7
Invoice No Description Amount Payment Date Acct Number Reference
240.00Check Total:
Vendor:2626 HARRY LANTTO Check Sequence: 41 ACH Enabled: True
05/01/2015 City Council mtg recording - (2.5) hrs 4/27/2015 60.00 05/12/2015 101-41110-431990
60.00Check Total:
Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 42 ACH Enabled: False
C0037549 LMCIT Claim 0037549 date of loss 2/10/15 -Streets 129.31 05/12/2015 101-43110-436990
129.31Check Total:
Vendor:4080 ISAAC LINDSTROM Check Sequence: 43 ACH Enabled: False
05/01/2015 Referee Mens Hockey - (4) 4-26-15; (2) 4-22-15 210.00 05/12/2015 226-45127-430160
05/04/2015 Referee Mens Hockey - 5/3/15 (4) 140.00 05/12/2015 226-45127-430160
350.00Check Total:
Vendor:1303 M AMUNDSON LLP Check Sequence: 44 ACH Enabled: True
194298 resale - soda pop; can coolers; cork screws, etc 259.00 05/12/2015 609-49750-425400
194298 resale - ciarettes 688.12 05/12/2015 609-49750-425500
947.12Check Total:
Vendor:4112 CHRISTINE MACK Check Sequence: 45 ACH Enabled: False
05042015 763-314-0514- FNM acct Refund 15.86 05/12/2015 656-00000-115025
15.86Check Total:
Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 46 ACH Enabled: True
1175 Letterhead - DMV 130.14 05/12/2015 217-41990-420990
1176 (500) Letterhead & (500) #10 Envelopes- FNM 335.36 05/12/2015 656-49870-420990
465.50Check Total:
Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 47 ACH Enabled: True
427450 300 gallons @ $1.875100 - diesel 717.09 05/12/2015 101-43120-421200
427456 650gallons @ $1.703500- unleaded 1,432.42 05/12/2015 101-43120-421200
2,149.51Check Total:
Vendor:1309 MARTIE'S FARM SERVICE INC Check Sequence: 48 ACH Enabled: False
487697 Tow Dog 15# 24.50 05/12/2015 101-42700-443990
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 8
Invoice No Description Amount Payment Date Acct Number Reference
24.50Check Total:
Vendor:3671 MIDWAY FORD Check Sequence: 49 ACH Enabled: False
103162 Water - 2015 F250 VIN1FTBF2B69FED18599 23,627.00 05/12/2015 601-00000-165010
23,627.00Check Total:
Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 50 ACH Enabled: True
Apr-15 April 2015 - 911 Wright Co 784.98 05/12/2015 656-00000-208170
784.98Check Total:
Vendor:3117 MINNESOTA HOUSING FINANCE AGENCY Check Sequence: 51 ACH Enabled: False
4/22/2015 6804 Gingham Court/Moe - NSP loan early payoff pass thru 17,715.00 05/12/2015 214-00000-222200
17,715.00Check Total:
Vendor:4110 RON & JODI MOE Check Sequence: 52 ACH Enabled: False
05042015 FNM-001-0751- FNM acct Refund 18.04 05/12/2015 656-00000-115025
18.04Check Total:
Vendor:1366 CITY OF MONTICELLO Check Sequence: 53 ACH Enabled: False
0017574 Beer (3.2) License- 7/1/15-6/30/16 137.00 05/12/2015 226-45203-443700
137.00Check Total:
Vendor:1370 MONTICELLO DEPUTY REG #002 Check Sequence: 54 ACH Enabled: False
4/27/2015 2015 Ford F250 MN Sales Tax & reg/plate fee 1,571.51 05/12/2015 601-00000-165010
1,571.51Check Total:
Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 55 ACH Enabled: True
04/13/2015 (4000) Billing Inserts - FNM 282.15 05/12/2015 656-49870-421810
282.15Check Total:
Vendor:1379 MONTICELLO UMPIRES ASSOCIATION Check Sequence: 56 ACH Enabled: True
2015-2 (43) games- Monday night Men's League 5/18-6/22/15 1,204.00 05/12/2015 226-45127-430160
1,204.00Check Total:
Vendor:1798 MOORES EXCAVATING INC Check Sequence: 57 ACH Enabled: False
3720 6 yds Pul Black Dirt 144.00 05/12/2015 101-43120-422500
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 9
Invoice No Description Amount Payment Date Acct Number Reference
144.00Check Total:
Vendor:2072 NATIONAL TELCO TELEVISION CONSORTIUM Check Sequence: 58 ACH Enabled: True
3174 NTTC - April 2015 33,809.91 05/12/2015 656-49879-430920
33,809.91Check Total:
Vendor:3738 DANIEL D OLSEN Check Sequence: 59 ACH Enabled: True
Mon09 April 2015 (11) offsite hours 715.00 05/12/2015 656-49870-430700
715.00Check Total:
Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 60 ACH Enabled: True
17295 (2) Timer; (1) 3-Phase Monitor - 1/2 water 127.47 05/12/2015 601-49440-422100
17295 (2) Timer; (1) 3-Phase Monitor - 1/2 Sewer 127.47 05/12/2015 602-49490-422100
254.94Check Total:
Vendor:4106 TIMOTHY & ELIZABETH OWENS Check Sequence: 61 ACH Enabled: False
05042015 763-295-1732- FNM acct Refund 53.49 05/12/2015 656-00000-115025
53.49Check Total:
Vendor:1419 PAN O GOLD CO ST CLOUD Check Sequence: 62 ACH Enabled: True
010004510711 Resale - (18pkgs) buns- concession 31.32 05/12/2015 226-45127-425410
31.32Check Total:
Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 63 ACH Enabled: False
8494937 freight 2.25 05/12/2015 609-49750-433300
8494937 resale - wine 136.00 05/12/2015 609-49750-425300
8496102 freight 12.50 05/12/2015 609-49750-433300
8496102 resale - wine 997.95 05/12/2015 609-49750-425300
8496952 freight 4.50 05/12/2015 609-49750-433300
8496952 resale - wine 119.00 05/12/2015 609-49750-425300
1,272.20Check Total:
Vendor:2777 GARY & JAN PHILIP Check Sequence: 64 ACH Enabled: False
05042015 FNM-001-0655 FNM acct Refund 18.53 05/12/2015 656-00000-115025
18.53Check Total:
Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 65 ACH Enabled: False
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 10
Invoice No Description Amount Payment Date Acct Number Reference
211368 resale - wine credit -10.00 05/12/2015 609-49750-425300
211369 resale - liquor credit -16.36 05/12/2015 609-49750-425100
211370 resale - liquor credit -5.18 05/12/2015 609-49750-425100
211371 resale - liquor credit -23.96 05/12/2015 609-49750-425100
211372 resale - liquor credit -2.20 05/12/2015 609-49750-425100
211994 resale - liquor credit -16.16 05/12/2015 609-49750-425100
211995 freight -1.44 05/12/2015 609-49750-433300
211995 resale - liquor credit -95.90 05/12/2015 609-49750-425100
2773702 freight 4.32 05/12/2015 609-49750-433300
2773702 resale - liquor 354.44 05/12/2015 609-49750-425100
2774425 resale - wine 1,574.00 05/12/2015 609-49750-425300
2774425 freight 58.31 05/12/2015 609-49750-433300
2775336 freight 23.04 05/12/2015 609-49750-433300
2775336 resale - liquor 1,434.34 05/12/2015 609-49750-425100
2775337 resale - wine 613.80 05/12/2015 609-49750-425300
2775337 resale - n/s wine 64.00 05/12/2015 609-49750-425400
2775337 freight 20.16 05/12/2015 609-49750-433300
2777131 resale - liquor 7,082.51 05/12/2015 609-49750-425100
2777131 freight 120.96 05/12/2015 609-49750-433300
2777132 freight 17.28 05/12/2015 609-49750-433300
2777132 resale - liquor 409.60 05/12/2015 609-49750-425100
2777867 resale - liquor 5,364.08 05/12/2015 609-49750-425100
2777867 freight 74.04 05/12/2015 609-49750-433300
2778813 freight 7.68 05/12/2015 609-49750-433300
2778813 resale - liquor 658.55 05/12/2015 609-49750-425100
2778814 resale - wine 785.00 05/12/2015 609-49750-425300
2778814 resale - mix 53.00 05/12/2015 609-49750-425400
2778814 freight 18.72 05/12/2015 609-49750-433300
18,566.63Check Total:
Vendor:1852 POWER & TEL Check Sequence: 66 ACH Enabled: True
5774319 Remote 5-in-1 Universal 388.56 05/12/2015 656-49877-421990
388.56Check Total:
Vendor:1452 RCB ASSOCIATES INC Check Sequence: 67 ACH Enabled: True
1414 Install DR-20 DC remote 174.00 05/12/2015 101-43127-431990
174.00Check Total:
Vendor:3721 MICHAEL REASONER Check Sequence: 68 ACH Enabled: False
05/01/2015 Referee Mens Hockey - 4/27/15 (1) game 35.00 05/12/2015 226-45127-430160
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 11
Invoice No Description Amount Payment Date Acct Number Reference
35.00Check Total:
Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 69 ACH Enabled: True
4/27/2015 Semi Monthly Contract Payment 1,593.75 05/12/2015 101-42700-431200
1,593.75Check Total:
Vendor:3827 SAMBATEK INC Check Sequence: 70 ACH Enabled: True
05262 Code Updates; General Planning services thru 4/6/15 119.00 05/12/2015 101-41910-431990
119.00Check Total:
Vendor:4109 PHYLLIS SCHAEFFER Check Sequence: 71 ACH Enabled: False
05042015 FNM-001-0122 FNM acct Refund 27.08 05/12/2015 656-00000-115025
27.08Check Total:
Vendor:1480 LEO SCHRODEN Check Sequence: 72 ACH Enabled: True
04/27/15 boots reimbursement - Leo Schroden -2014 & 2015 180.00 05/12/2015 101-45201-420650
180.00Check Total:
Vendor:1481 ANGELA SCHUMANN Check Sequence: 73 ACH Enabled: True
4/24/2015 ZZBCOL - RFQ/RFP Posting fee 25.00 05/12/2015 101-41910-443990
4/27/2015 GTS Land Use Workship - Community Solar Gardens 5/21/15 AS 70.00 05/12/2015 101-41910-433200
95.00Check Total:
Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 74 ACH Enabled: True
05/04/2015 Cable Franchise Fees - TDS/Bridgewater Q1 2015 1,827.99 05/12/2015 101-00000-208020
4/30/2015 Cable Franchise Fees - TDS/Bridgewater Q1 2015 8,951.94 05/12/2015 101-00000-208020
10,779.93Check Total:
Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 75 ACH Enabled: False
894130 April 2015 Cleaning Service - Fire Dept 100.00 05/12/2015 101-42200-431990
100.00Check Total:
Vendor:3688 SOURCEONE SOLUTIONS LLC Check Sequence: 76 ACH Enabled: True
4727 February 2015- (16) insert 2,030.24 05/12/2015 656-49870-431990
4727 February 2015- (16) insert-postage 534.43 05/12/2015 656-49870-432200
4782 March 2015- (16) insert-postage 535.66 05/12/2015 656-49870-432200
4782 March 2015- (16) insert 2,080.24 05/12/2015 656-49870-431990
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 12
Invoice No Description Amount Payment Date Acct Number Reference
4847 April 2015- (20) insert 2,030.30 05/12/2015 656-49870-431990
4847 April 2015- (20) insert- postage 531.27 05/12/2015 656-49870-432200
7,742.14Check Total:
Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 77 ACH Enabled: False
1275270 resale - wine 2,772.71 05/12/2015 609-49750-425300
1275270 freight 30.38 05/12/2015 609-49750-433300
1275271 resale - olives; cherries 90.00 05/12/2015 609-49750-425400
1275271 freight 2.70 05/12/2015 609-49750-433300
1275272 freight 26.78 05/12/2015 609-49750-433300
1275272 resale - wine 1,648.90 05/12/2015 609-49750-425300
1277647 resale - liquor 2,044.42 05/12/2015 609-49750-425100
1277647 freight 20.49 05/12/2015 609-49750-433300
1277648 freight 1.35 05/12/2015 609-49750-433300
1277648 reale - mix 38.87 05/12/2015 609-49750-425400
1277649 reale - wine 2,479.00 05/12/2015 609-49750-425300
1277649 freight 41.85 05/12/2015 609-49750-433300
1280003 resale - wine 1,042.00 05/12/2015 609-49750-425300
1280003 freight 14.85 05/12/2015 609-49750-433300
1280004 freight 4.05 05/12/2015 609-49750-433300
1280004 resale - liquor 398.50 05/12/2015 609-49750-425100
10,656.85Check Total:
Vendor:2564 SPORTS PRO LLC Check Sequence: 78 ACH Enabled: True
344 Labor - Arc Trainer; Elliptical repair 100.00 05/12/2015 226-45122-440800
344 Parts - Arc Trainer; Elliptical repair 401.75 05/12/2015 226-45122-440800
501.75Check Total:
Vendor:4113 ANNA STEINBRONN Check Sequence: 79 ACH Enabled: False
05042015 FNM-001-1149 FNM acct Refund 12.03 05/12/2015 656-00000-115025
12.03Check Total:
Vendor:3829 STEVE'O'SEPTIC Check Sequence: 80 ACH Enabled: True
April 2015 (6) Porta Toilet Renal full month; (6) 23 @ days 543.91 05/12/2015 101-45201-431990
543.91Check Total:
Vendor:4105 ROBERT L SWANSON Check Sequence: 81 ACH Enabled: False
2492 Ellison Park Vandalism-(remaining $2600 on Credit Card) 1,200.00 05/12/2015 101-45201-362980
2492 Ellison Park Vandalism- credit Paypal fees -75.70 05/12/2015 101-45201-362980
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 13
Invoice No Description Amount Payment Date Acct Number Reference
2492 Ellison Park Vandalism- Alternate A & B-floor; pergola 1,400.00 05/12/2015 101-45201-422300
2,524.30Check Total:
Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 82 ACH Enabled: True
319815 resale - beer credit -56.00 05/12/2015 609-49750-425200
756400 resale - beer 21,231.65 05/12/2015 609-49750-425200
888212 resale - n/a beer 96.97 05/12/2015 609-49750-425400
888213 resale - wine 25.10 05/12/2015 609-49750-425300
889574 resale - beer 49.20 05/12/2015 609-49750-425200
889574 resale - wine 25.10 05/12/2015 609-49750-425300
889575 resale - n/a beer 133.20 05/12/2015 609-49750-425400
889577 resale - beer 7,564.70 05/12/2015 609-49750-425200
889731 resale - beer 45.00 05/12/2015 609-49750-425200
891018 resale - beer 321.80 05/12/2015 609-49750-425200
891019 resale - beer n/a 89.65 05/12/2015 609-49750-425400
891021 resale - beer 17,820.75 05/12/2015 609-49750-425200
47,347.12Check Total:
Vendor:3594 TRIMARK Check Sequence: 83 ACH Enabled: False
2405675 ast. bags; case - soap 4ct; Paper Twls 12ct; multi fold twl 16ct 402.03 05/12/2015 609-49754-421990
402.03Check Total:
Vendor:1544 US POSTAL SERVICE Check Sequence: 84 ACH Enabled: False
4/24/2015 PI 42 - UB Qtr 1 2015 (3,913 pcs) (1/2) 899.99 05/12/2015 601-49440-432200
4/24/2015 PI 42 - UB Qtr 1 2015 (3,913 pcs) (1/2) 899.99 05/12/2015 602-49490-432200
1,799.98Check Total:
Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 85 ACH Enabled: True
2248 June 2015 Gigbite Transport/Cross Connect 4,400.00 05/12/2015 656-49879-430930
4,400.00Check Total:
Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 86 ACH Enabled: True
1556675 resale - soda pop & mix 230.75 05/12/2015 609-49750-425400
1562412 resale - soda pop & mix 246.75 05/12/2015 609-49750-425400
477.50Check Total:
Vendor:1684 VINOCOPIA Check Sequence: 87 ACH Enabled: True
0123298 freight 22.50 05/12/2015 609-49750-433300
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 14
Invoice No Description Amount Payment Date Acct Number Reference
0123298 resale - wine 528.00 05/12/2015 609-49750-425300
0123298 resale - liquor 570.13 05/12/2015 609-49750-425100
0123298 resale - misc 120.00 05/12/2015 609-49750-425400
122322 freight 12.00 05/12/2015 609-49750-433300
122322 resale - wine 288.00 05/12/2015 609-49750-425300
122322 resale - liquor 221.50 05/12/2015 609-49750-425100
122863 freight 14.00 05/12/2015 609-49750-433300
122863 resale - wine 312.00 05/12/2015 609-49750-425300
122863 resale - liquor 93.96 05/12/2015 609-49750-425100
2,182.09Check Total:
Vendor:3796 W.S. DARLEY & CO Check Sequence: 88 ACH Enabled: False
17187129 (5) C-Biner, NFPA Locking D PLTD - 1/2 Water 93.68 05/12/2015 601-49440-420650
17187129 (5) C-Biner, NFPA Locking D PLTD - 1/2 Sewer 93.68 05/12/2015 602-49490-420650
187.36Check Total:
Vendor:2533 WELLS FARGO BANK NA Check Sequence: 89 ACH Enabled: False
9634015 Quarterly HSA fee 1/1/15-3/31/15 493.75 05/12/2015 101-49240-413500
493.75Check Total:
Vendor:1572 THE WINE COMPANY Check Sequence: 90 ACH Enabled: True
390871 resale - wine 960.00 05/12/2015 609-49750-425300
390871 freight 18.15 05/12/2015 609-49750-433300
978.15Check Total:
Vendor:1573 WINE MERCHANTS INC Check Sequence: 91 ACH Enabled: False
7027317 resale - wine 688.44 05/12/2015 609-49750-425300
7027317 freight 9.36 05/12/2015 609-49750-433300
7028306 resale - wine 612.32 05/12/2015 609-49750-425300
7028306 freight 6.00 05/12/2015 609-49750-433300
1,316.12Check Total:
Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 92 ACH Enabled: False
1080312369 resale - liquor 4,027.70 05/12/2015 609-49750-425100
1080312369 resale - wine 268.50 05/12/2015 609-49750-425300
1080312369 freight 58.05 05/12/2015 609-49750-433300
1080315160 resale - liquor 4,215.90 05/12/2015 609-49750-425100
1080315160 resale - Wine 1,060.98 05/12/2015 609-49750-425300
1080315160 resale - mix 42.00 05/12/2015 609-49750-425400
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 15
Invoice No Description Amount Payment Date Acct Number Reference
1080315160 freight 68.32 05/12/2015 609-49750-433300
1080315624 freight 9.90 05/12/2015 609-49750-433300
1080315624 resale - liquor 540.00 05/12/2015 609-49750-425100
1080318195 resale - liquor 1,520.66 05/12/2015 609-49750-425100
1080318195 resale - wine 312.00 05/12/2015 609-49750-425300
1080318195 freight 31.63 05/12/2015 609-49750-433300
2080083894 resale - liquor credit -111.04 05/12/2015 609-49750-425100
2080083896 resale - liquor credit -58.50 05/12/2015 609-49750-425100
2080083898 resale - liquor credit -388.02 05/12/2015 609-49750-425100
2080083899 resale - liquor credit -122.51 05/12/2015 609-49750-425100
2080083903 resale - liquor credit -48.00 05/12/2015 609-49750-425100
2080083905 resale - liquor credit -128.24 05/12/2015 609-49750-425100
11,299.33Check Total:
Total for Check Run:
Total of Number of Checks:
464,505.57
92
AP-Computer Check Proof List by Vendor (05/06/2015 - 12:11 PM)Page 16
The preceding list of bills payable was reviewed and approved for payment.
Date: 5/11/2015 Approved by: ___________________________________
Mayor Brian Stumpf
CityCouncilAgenda:5/11/15
1
2B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE)
A.REFERENCEANDBACKGROUND:
TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred
recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe
hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers.
A1.BudgetImpact:(positionsaregenerallyincludedinbudget)
A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining
involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as
needed,untilreplaced.
B.ALTERNATIVEACTIONS:
1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached
list.
2.Motiontodenytherecommendedhiresanddepartures.
C.RECOMMENDATION:
BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff
recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas
listed.
D.SUPPORTINGDATA:
Listofnew/terminatedemployees
Name Title Department Hire Date Class
Austin Johnson Parks Worker Parks 5/4/2015 Sesaonal
Tim Genung Parks Worker Parks 5/4/2015 Sesaonal
Randy Blair Parks Worker Parks 5/4/2015 Seasonal
Dave Farnick Streets Worker Streets 5/4/2015 Seasonal
Drew Seibert Parks Worker Parks 5/11/15 Seasonal
Kramer Voll Parks Worker Parks 5/15/2015 Seasonal
Scott Imdieke Streets Worker Streets 5/18/15 Seasonal
Alex Hoglund Parks Worker Parks 6/9/15 Seasonal
Robert Olson Parks Worker Parks 6/9/15 Seasonal
Billy Vickers Streets Worker Streets 5/18/15 Seasonal
Name Reason Department Last Day Class
Karma McKelvey Scott Voluntary MCC 4/28/15 PT
NEW EMPLOYEES
TERMINATING EMPLOYEES
New Hire and Terms City Council 2015: 5/5/2015
CityCouncilAgenda:5/11/15
1
2C.ConsiderationofapprovingaSpecialEventPermitallowinguseofcitystreetsand
relatedassistanceinconjunctionwiththeMemorialDayparadeonMay25th,2015
Applicant:MonticelloAmericanLegion (AS/TM)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoconsiderapprovalofuseofcitystreetsandboulevards,as
wellasrelatedCityassistance,fortheAnnualMemorialDayParade,coordinatedbythe
MonticelloAmericanLegionandtheMonticelloVFW.
TheeventisscheduledtooccuronMemorialDay,MondayMay25th.Theparadebegins
at10AMandendsat11AM.TheparaderoutebeginsandendsatthePinewood
ElementarySchoolparkinglot.Afullroutemapisattachedforreference.Theparade
itselfincludesapproximately9-11units.TheLegionandtheVFWhavecoordinated
clean-upfortheevent.
Staffassistancewiththeparadeislimitedonlytocoordinationfortrafficcontrolwiththe
StreetsDepartment.Intheirreviewoftheapplication,theSheriff’sOfficeindicatedthat
theywilluseon-dutystafftoassistwiththeparade;noextrastaffwillberequiredfrom
theSheriff’sOffice.
Forreference,specialeventpermitsarerequiredinanycircumstanceinwhichcity
resources(parks,labor,equipment,streetclosures,etc.)areutilizedasameansof
obtainingCouncilauthorizationfortheuseofrequestedresources.Specialeventpermits
arealsorequiredforeventsonprivateproperty,whentheeventwilldrawover100
peopleforapurposeoutsidethenormalprincipaluseofthesite.
Theapplicantisalsorequiredtoprovideasatisfactorycertificateofliabilitycoveragefor
theevent,withtheCitynamedasadditionalinsured.TheMonticelloLegionhas
providedacertificateofinsuranceforthispermit.
A1.BudgetImpact:None.
A2.StaffWorkloadImpact:Asinpreviousyears,theStreetsDepartmenthas,and
willcontinue,toworkwithLegionandVFWrepresentativesonanytraffic
controlneedsfortheparaderoute.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheSpecialEventPermitallowinguseofcitystreetsand
relatedassistanceinconjunctionwiththeMemorialDayparadetoberunbythe
MonticelloAmericanLegionandMonticelloVFWonMay25th,2015.
2.MotiontodenytheSpecialEventPermitatthistime.
CityCouncilAgenda:5/11/15
2
C.STAFFRECOMMENDATION:
CitystaffsupportsAlternative#1infavoroftheSpecialEventpermitfortheMemorial
Dayparade.Thereisnoapplicationfeeasthecityfeeschedulewaivesthisfeefor
parades.
D.SUPPORTINGDATA:
A.EventApplication&Narrative
B.ParadeRoute
C.InsuranceCertificate
City Council Agenda: 5/11/15
1
2D. Consideration of approving an application for an excluded charitable gambling
permit for Riverfest bingo to be conducted by the Monticello Senior Center (KTB)
A. REFERENCE AND BACKGROUND:
The Monticello Senior Center is planning to conduct bingo at Riverfest and has applied
for an excluded charitable gambling permit for this event. This takes place at Ellison
Park on Sunday, July 12th, 2015.
To receive a permit from the state, the city must approve and sign off on the application.
In the past the City has not opposed these exempt and excluded gambling permit
applications for charitable events.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the application for a charitable gambling permit for a bingo
event to be conducted by the Monticello Senior Center on July 12th, 2015 at
Ellison Park.
2. Motion to deny the application for a charitable gambling permit at this time.
C. STAFF RECOMMENDATION:
Staff supports Alternative #1 and is not aware of any reason why this application should
not be approved.
D. SUPPORTING DATA:
Application for Excluded Bingo Permit – Monticello Senior Center
CityCouncilAgenda:5/11/15
1
2E.Considerationofapprovingannualliquorlicenserenewalsfor2015-2016,
contingentuponpaymentoffeesandcompletionofrequiredforms (KTB)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoapprovetheliquorlicenserenewalsfor2015-2016aslisted
below,contingentuponthebusinessescompletingtherenewalprocessandpayingthe
licensefees.Thebusinesseslistedarethecurrentlicenseholdersonrecordanditis
assumedtheywillrenew.Ifabusinesshaschangedtheirnameorownership,theywould
needtocompleteanewlicenseapplicationandbackgroundcheckinadditionto
completingtherenewalforms.TheStationhasbeenremovedfromtherenewallistand
thestatewasnotifiedthattheyarenolongerinbusiness.
Billingswerepreparedandmailingssenttotheliquorlicenseholdersafewweeksago.
Aletterwasenclosedwitheachinvoiceexplainingthedocumentsthatareneededfor
processingtherenewalandinvitingthemtocontactstaffwithanyquestions.Thedue
datefortherenewalsisMay30th,whichgivestheCityamonthforprocessingbeforethe
newlicensingperiodstartsonJuly1st.Whentheinvoicesandpaperworkarereturned,
staffreviewseachrenewalandensuresthatpaperworkiscompletedincompliancewith
StateAlcohol&Gamblingrulesandstatelaws.RenewalformsaresenttotheCounty
Sheriffforverificationandsignature.ThecompletedrenewalsaresenttotheState
Alcohol&GamblingDivisionfortheirstampofapproval,whichallowsthelicense
holderstopurchasealcoholicbeveragesfromapprovedwholesalers.TheCityis
responsibleforissuingtheannuallicensesandsendingthemtothelicensedpremises,
wheretheyaretobedisplayedonsite.
Thefollowinglicensesaresubmittedforapproval.
Liquor-On-Sale(fee$3,750)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp.)
3.BuffaloWildWings#210(BlazinWingsInc.)
4.CapitanPanchoVilla(ICEnterprisesLLC)
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc.)
6.CornerstoneCafé&Catering(CornerstoneCafé&CateringCo.)
7.Hawk’sSportsBar&Grill(Hawk’sSportsBar&GrillInc.)
8.MonticelloCountryClub(MonticelloCountryClubInc.)
9.RanchoGrande(RanchoGrandeMex.Rest.Inc.#2)
10.RiverCityExtreme(RiverCityExtremeInc.)
11.VFW8731(ClubDorchester)
Liquor–On-Sale,Sunday(fee$200)
1.Applebee’sNeighborhoodGrill&Bar(AppleMinnesotaLLC)
2.BeefO’Bradys(TMC&JTaylorCorp.)
3.BuffaloWildWings#210(BlazinWingsInc.)
4.CapitanPanchoVilla(ICEnterprisesLLC)
CityCouncilAgenda:5/11/15
2
5.ChattersRestaurant&Bar(WestRiverRestaurantsInc.)
6.CornerstoneCafé&Catering(CornerstoneCafé&CateringCo.)
7.Hawk’sSportsBar&Grill(Hawk’sSportsBar&GrillInc.)
8.MonticelloCountryClub(MonticelloCountryClubInc.)
9.RanchoGrande(RanchoGrandeMex.Rest.Inc.#2)
10.RiverCityExtreme(RiverCityExtremeInc.)
12.AmericanLegionClub260
13.VFW8731(ClubDorchester)
14.BluestoneGrill(PaulyCompaniesInc.)
Liquor-Club(fee-setbystatutebasedonmembership)
1.AmericanLegion260-$500
Liquor-Wine/StrongBeerCombination($1,200)
1.BluestoneGrill(PaulyCompaniesInc.)
3.2%Beer-On-Sale(fee$275)
1.BluestoneGrill(PaulyCompaniesInc.)
2.ChinaBuffet(Lin,Chuan)
3.MonticelloCommunityCenterConcessionsatBallfields(Cityof
Monticello)
3.2%Beer-Off-Sale(fee$100)
1.CubFoods(Monticello1998LLC)
2.KwikTrip#345(KwikTripInc.)
3.SuperAmerica#4479(NorthernTierRetailLLC)
4.TargetStoreT-2180(TargetCorporation)
5.Wal-MartSupercenter#3624(Wal-MartStoresInc.)
A1.BudgetImpact:Thelicensefeesestablishedfortheannualrenewalsare
intendedtocoverthecostsoftherenewalprocessing.
A2.StaffWorkloadImpact:Citystaffpreparesandmailsthebillings,handlesthe
renewalpaperworkandpayments,andthenissuesthelicensesafterallstepsare
completed.
B.ALTERNATIVEACTIONS:
1.Motiontoapprovethelicenserenewalsfor2015-2016effectiveJuly1,2015to
June30,2016,contingentuponapplicantsprovidingthecompletedrenewalform,
applicationforliquorlicense,insuranceinformation,andpaymentofliquor
licensefees.
2.Motiontodenyallorselectedlicenserenewalsatthistime.
CityCouncilAgenda:5/11/15
3
C.STAFFRECOMMENDATION:
StaffrecommendsAlternative#1.Citystaffconsidersallofthesebusinesseseligiblefor
renewaloftheirlicenses.
WrightCountyPublicHealthlastconductedalcoholcompliancerechecksonMay1,
2014.Thethreeestablishmentsthathadbeenfinedforfailingalcoholcompliancechecks
passedthemostrecentrecheck.
D.SUPPORTINGDATA:
CopiesofRenewalofLiquor,Wine,Clubor3.2%Licensesforlocalbusinesses
CityCouncilAgenda:05/11/15
1
2F.ConsiderationofapprovingaSpecialEventPermitfora5KRun/Walkon
September26th,2015,sponsoredbyPartyforaPurposetobenefittheMonticello
CancerCenter;Applicant:Thurber,Tara (AS)
A.REFERENCEANDBACKGROUND:
TheCityCouncilisaskedtoconsiderapprovalofaspecialeventpermitforthe5KParty
foraPurposeRun/Walk,includingseveralassociatedconsiderations:
a)ApprovalforuseofCityequipmentincludingcones,barricades,tablesand
trashreceptacles
b)Approvalforcitystaffassistanceforpreparationandset-up
c)Waiverofpermitfee
Specialeventpermitsarerequiredincircumstancesinwhichcityresources(parks,labor,
equipment,streetclosures,etc.)areutilized,asameansofobtainingCouncil
authorizationfortheuseofrequestedresources.
ThiscommunityeventisproposedtooccurSaturday,September26th,2014,from3PM
to9PM,andisbeinghostedbythePartyforaPurposeCommittee.Anarrativehasbeen
providedbytheapplicant.
Asitemapillustratingtheproposedconfigurationofthedesignatedrouteisincludedin
thesupportingdata.For2015,theroutewouldbeginandendonthenorthsideof7th
Street,attheVFWPost.Onenoteonthenarrativeandrouting:therunroutewillturn
leftfromWashingtonontothepathwayonCountyRoad75,notCountyRoad39(as
notedinthenarrativedocument).
InadditiontotheuseofCityboulevardsfortheevent,thePartyforPurposeCommittee
isseekingCityassistanceforprovidingbarricades,cones,trashreceptacles,picnictables,
andtheset-upofthoseitems.AlleventparkingwilloccuronVFWsite,oronCedar
Street.NoclosureofCityparkinglotsisrequiredforthisevent.
Theapplicanthasalsorequestedwaiverofapplicationfee.
TheSheriff’sOfficehasbeennotifiedoftheeventandhasrespondedwithcomments,
notingthatPartyforaPurposewillbehiring(attheircost)2deputiestoprovidesecurity
duringtheeveningoutdoorlivebandandthattheSheriff’sOfficewillbeprovidestaffing
tocoveranytrafficneedsduringtheir5Krun.
TheapplicanthasprovidedacertificateofinsurancefortheeventwiththeCitynamedas
additionalinsured.
A1.BudgetImpact:Thepermitapplicationwaiveroffeeimpactis$50.00.
CityCouncilAgenda:05/11/15
2
A2.StaffWorkloadImpact:PartyforaPurposeisrequestingCityassistancefor
deliveryandpick-upofbarricadesandcones.ThesewillbedeliveredtoVFW
PostandpickedupduringregularstaffhoursbytheParksDepartment(estimated
2hours).TheStreetSuperintendentwillprepareasiteplanforbarricadeand
coneplacement.TheStreetsDepartmentwillberesponsibleforplacingand
removingallstreetbarricadesandsignage(estimated2hours).
B.ALTERNATIVEACTIONS:
1.MotiontoapprovetheSpecialEventPermitforPartyforaPurpose5Kon
September26th,2015,allowingtemporaryuseofCityequipment,staffassistance
andwaiverofpermitfeeasdescribedinthestaffreportofMay11th,2015;
contingenton:
a.ContinuedsiteplancoordinationwiththeStreetSuperintendent
b.ContinuedcoordinationwiththeWrightCountySheriff’sOffice
2.MotiontodenySpecialEventPermitforPartyforaPurpose5Keventon
September26th,2015.
C.STAFFRECOMMENDATION:
CitystaffsupportsAlternative#1above.
D.SUPPORTINGDATA:
Application&Narrative–PartyforaPurpose5K
Mapimageshowingproposedrouting
CityCouncilAgenda:5/11/15
2H.ConsiderationofadoptingResolutionNo.2015-038insupportofthechangein
electricproducingsystemtaxationasarticulatedinSF1636 (JO)
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderlendingsupporttoadoptionoflegislationthatproposes
achangetothemethodfortaxingelectricalproducingsystems.Thelegislationas
proposedandassociatechangeshavebeendevelopedinpartduetoaCoalitionofUtility
Cities(CUC)contributiontoaDepartmentofRevenuestudycompletedin2014.Aftera
detailedreviewofthelegislation,CUCrepresentativesalongwithitslobbyist
recommendthatindividualcitiespassaresolutioninsupportoflanguagecontained
withinSF1636.
SenatorSkoe,longstandingmemberandChairoftheSenateFinanceCommittee,ischief
authorofthebillandledthedevelopmentofthelegislation.Skoehasadeep
understandingofthesystemoftaxationaffectingenergyproducingfacilitiesand,over
theyears,hasbeenresponsivetoCUCconcerns.ItistheviewofCUCthatSkoehas
utilizedhisknowledge,experienceandcommitmenttowardthecommongoodin
developmentofthislegislation.
Thefollowingfeaturesofthelegislationareworthnoting.
Thelegislationshiftsthetaxationfrombeingbasedonvaluationoffacilities,tobeing
basedonelectricalproduction,asdefinedinthelegislationasthe“electricgenerationtax
base”.SF1636getsridofthepersonalpropertytaxonenergyproducingequipment,and
alongwiththat,allthecomplicationsofassessingequipment.Initsplace,isacalculation
basedonnameplatecapacityandaverageplantproductionwhichresultsinataxbase
figure.TheCityisthenabletolevytaxesagainstthatfigurejustasitcurrentlycan
againsttheassessedvalueoftheequipment.Alsoincludedisanescalationclausethat
raisestaxrevenueatthesamerateaselectricrateincreasesovertime.
Whenthenewformulautilizingtheelectricgenerationapproachisappliedtothe
Monticellosituation,taxrevenuewoulddropfromthecurrentlevelastheelectric
generationtaxbaseincorporatesameasurementoftheaverageproductionoverthe
previousfiveyears.SincetheMonticellofacilitypowerincreaseisrecent,thisincreaseis
dilutedbythe5yearlookbackusedforcalculatingtheaverage.
Therefore,atfirstglance,thelegislationappearstohaveanegativeimpactonMonticello.
However,aprovisionisincludedinthelegislationprovidingMonticellowithtransition
aidthatclosesthegapbetweenthetotaltaxrevenuetheCityreceivedin2015,andwhat
itwouldreceiveunderthenewformula.
Goingforward,aseveryyeargoesby,theaverageelectricalproductionlevelwill
increase.Thiswillresultinanincreasetotheelectricgenerationtaxbaseandassociated
taxrevenuethatmorecloselymatches2015withtransitionaidbeingreduced
accordingly.ItistheviewofCUC,basedonpastapplicationoftransitionaidprograms,
thattheCityofMonticelloshouldfeelsecurethatthetransitionaidwouldnotbe
eliminatedorreducedinthefuture.
CityCouncilAgenda:5/11/15
Underthenewlaw,theenergyproductiontaxreplacestheequipmenttaxwhichwill
enhancerevenuestability.Therewillbenospikeswhennewequipmentisinstalledand
nodeclineasequipmentdepreciates.Consequently,thebillevensoutthetaxbase
valuationovertime,eliminatingthevolatilitycausedbytheupgrade/depreciationcycle.
Finally,thebilladdressesthetaxburdenoflongtermnuclearwastestoragebyincluding
theworthofthenuclearwastefacilityasasignificantportionoftheelectricalmachinery
value.Thisvaluewouldremaininplaceevenafterdecommissioningofnuclearplant
itself.
HF1636isalreadyincludedintheSenateOmnibusTaxBill.Thisresolutionwillbe
submittedtoshowsupporttomemberoftheSenate/Houseconferencecommittee.
ItismyunderstandingthatXcelEnergyhasnottakenastancefororagainstthebill.
A1.BudgetImpact:None
A2.StaffWorkloadImpact:Noadditionalworkrequired
B.ALTERNATIVEACTIONS:
1.MotiontoapproveadoptionofResolutionNo.2015-038insupportofthechangein
electricproducingsystemtaxationasarticulatedinSF1636.
2.Motiontodenysupportingadoptionofthebill.
C.STAFFRECOMMENDATION:
BasedoninputfromtheCUClobbyistandCUCrepresentatives,andafterreviewingthe
financialmodelingassociatedwiththislegislation,staffrecommendsthattheMonticello
CityCounciladoptResolutionNo.2015-038.
D.SUPPORTINGDATA:
ResolutionNo.2015-038
CopyofSF1636
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2015-038
1
IN SUPPORT OF THE CHANGE IN ELECTRIC PRODUCING SYSTEM TAXATION
AS ARTICULATED IN SF 1636
WHEREAS, The Monticello Nuclear Power Plant (the “Facility”) is located in the City of
Monticello (the “City”); and
WHEREAS, the current valuation of the energy producing equipment (the “Equipment”) of the
Facility contributes significantly to the tax base of the City; and
WHEREAS, the valuation of this Equipment varies according to its upgrade and depreciation
schedule; and
WHEREAS, every session of the Minnesota Legislature brings the risk of legislation that would
reduce or eliminate the ability of the City to tax the value of this equipment; and
WHEREAS, there is a bill pending in the 2015 Legislature which would change the taxation of
the Facility, eliminating the tax on the Equipment and creating an “electric generation tax base”;
and
WHEREAS, this electric generation tax base will be measured by nameplate capacity, average
energy production and spent nuclear fuel storage; and
WHEREAS, this bill reduces the risk of losing tax base due to legislative changes; and
WHEREAS, the bill evens out the tax base valuation overtime, eliminating the volatility caused
by the upgrade/depreciation cycle; and
WHEREAS, the bill provides for an increase in value over time based on increases in the retail
price of electricity (the “Rate Adjustment”); and
WHEREAS, financial models show that the new electric generation tax base will increase the tax
base of the City; and
WHEREAS, the bill addresses the tax burden of long term nuclear waste storage; and
WHEREAS, in the event the new electric generation tax base decreases the tax base of the City,
the State of Minnesota will provide transition aid at a level to hold the city tax base harmless
until such time as the value of the electric generation tax base exceeds the 2015 taxable value of
electric generation equipment (the “Transition Aid”);
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2015-038
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY
RESOLVES to support the change in electric producing system taxation as articulated in
SF1636, Skoe 2015, provided the legislation continues to include the Rate Adjustment and the
Transition Aid as herein defined.
ADOPTED BY the Monticello City Council this 11th day of May, 2015.
CITY OF MONTICELLO
___________________
Brian Stumpf, Mayor
ATTEST:
___________________________
Kerry Burri, Interim City Clerk
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF WRIGHT
I hereby certify that the foregoing is a true and correct copy of Resolution No. 2015-038
duly passed, adopted and approved by the Monticello City Council at their scheduled meeting of
May 11th, 2015, and recorded in minutes of said meeting.
__________________________
Kerry Burri, Interim City Clerk
Notary Public: ____________________
Date: ____________________
(STAMP)
MEMORANDUM
TO: Coalition of Utility Cities
FROM: Carolyn Jackson, Chris Henjum, Bradley Peterson
DATE: April 24, 2015
RE: Summary of Proposed Changes to Energy Generation Facility Taxation, and
Recommendation
Summary
Senator Rod Skoe (DFL – Clearbrook) has authored a bill (SF 1636) that completely changes the way
electric generation property is valued for purposes of local taxation. Given the prominent role taxation
of electric generation property plays in the tax base of our cities, the Coalition of Utility Cities has
analyzed the effect of the bill. We recommend that the member cities support SF1636, with some
conditions discussed below.
Current Law
Under current law, the land and buildings of an electric generation plant are subject to a real property
tax and the electric generation equipment is subjected to a personal property tax. The electric
generation equipment constitutes a large proportion of the taxable value of an electric generation plant.
The Minnesota Department of Revenue determines the taxable value of the entire plant based on a
“unitary value” system (electric generation, transmission and real property), taking the value of the
company’s entire system and allocating the value out to each individual city.
Given the complications of this system of taxation and its unique attributes, there has been constant
pressure at the Legislature to make changes that reduce the property taxes on utilities and shift the
burden onto other local property taxpayers in host cities. The Coalition of Utility Cities was formed to
protect local property taxpayers. Some of the legislative issues have been the pollution control
exemption and the sliding scale exclusion, as well as the maintenance of the personal property tax on
electric generation equipment as a contributor to the local tax base.
SF 1636
Last year, when the solar energy industry approached the Legislature about a system of taxation for
solar power, the Senate Tax Committee Chair, Rod Skoe, recognized the opportunity to reform the
entire, piecemeal system of taxing energy generating property. The Legislature charged the Minnesota
Department of Revenue with conducting a study outlining the State’s system of taxation, the views of
various stakeholders, and a comparison with other state’s systems of energy taxation.
The study, released in February 2015, made no recommendations but illuminated the patchwork nature
of the State’s taxation of energy production. Sen. Skoe, who generally supports CUC proposals and our
communities, authored SF 1636 to create a comprehensive and orderly system of electric generating
taxation. As the bill pertains to the taxation of coal, gas, and nuclear generation plants, it focuses on
making valuation more stable and predictable.
SF1636 eliminates the personal property tax on electric generation equipment, as well as the pollution
control exemption from that tax and the sliding scale exclusion. In its place, the bill creates a new
method of valuation: the “electric generation tax base.” The bill sets the terms of this electric
generation tax base to create a market value close to the current value of the personal property tax on
electric generation equipment. In other words, the terms of the bill strive to hold local communities
harmless as a result of the change in the law.
Specifically, the legislation defines “electric generation machinery”—regardless of the energy source—in
a new way. Under the proposal, the Department of Revenue would annually assess the tax base of
electric generation machinery under a formula created in the bill. The new valuation is based on a
combination of an individual facility’s nameplate capacity, average energy production, and amount of
nuclear waste storage (i.e. Red Wing and Monticello).
The formula is:
(Nameplate capacity x “generation capacity rate”) +
(Average electric energy production x “generation rate”) +
“Spent fuel base”
= Electric Generation Machinery market value.
Definitions for the above terms are:
“Generation capacity rate” = $5,000 for natural gas and nuclear, $10,000 for coal.
“Generation rate” = $0.0525 for natural gas and nuclear; $0.055 for coal.
“Spent fuel base” = $150 million plus $100,000 per ton of spent nuclear fuel.
This calculated value replaces the current method of valuation for electric generation machinery. An
annual “adjustment factor” increases the value of the factors that go into the formula by the percent
change in Minnesota residential electrical rates. In the last five years, this yearly average percentage
change was 3.92%.
Some cities would see a reduced tax base under the new system. For these cities, the bill provides for
State transition aid. This aid would operate similarly to the current Utility Valuation Transition Aid, and
compares the tax base of a city’s electric generation machinery before the law changes (2015 value) to
the tax base under the new system. This Transition Aid will continue until the electric generation
machinery tax base is greater than the 2015 value.
Impact of SF 1636
Old Rule NTC
(total)
New Rule NTC
(total)
Projected Aid in First
Year of New Rule
BECKER CITY OF $16,500,065 $19,839,389 $0
COHASSET CITY OF $10,957,439 $13,376,175 $0
GRANITE FALLS CITY OF $1,562,543 $1,471,401 $87,853
HOYT LAKES CITY OF $1,654,386 $1,493,085 $110,307
MONTICELLO CITY OF $24,651,246 $21,003,046 $783,866
OAK PARK HEIGHTS CITY OF $10,835,676 $10,826,715 $2,774
RED WING CITY OF $26,236,324 $28,641,911 $0
Recommendation and Action
The legislation does a number of positive things:
The bill resolves long standing tax concerns of host utility cities.
It decreases valuation volatility and adds stability over time.
It locks in the value of new, undepreciated improvements to a number of plants.
It provides transition aid so long as it is needed.
The adjustment factor increases valuation over time as residential utility rates increase.
In consultation with elected officials and city staff active in the Coalition of Utility Cities, we recommend
passage of a resolution in favor of SF1636, conditioned on keeping the transition aid and adjustment
factor as currently drafted. A sample resolution is attached.
CityCouncilAgenda:5/11/2015
4A.Considerationofapprovingfive-yearcontractwithAdvancedDisposalfor
residentialrefuseandrecyclingcollectionservices (WO)
A.REFERENCEANDBACKGROUND:
Thecity’scontractforrefuseandrecyclingcollectionservicesexpiresonMay31,2015.
AdvancedDisposalisthecurrentproviderofbothservices.Advancedacquiredthe
servicefromVeoliaEnvironmentalServicestwoyearago.Together,thetwocompanies
haveprovidedserviceunderthecurrentagreementsinceApril2008.Thisagreementhas
beenmodifiedandextendedseveraltimessinceinception.
Thecompetitivebiddingrequirementsinstatelawdonotapplytocontractsforsolid
wastecollectionbecausetheydonotmeetthedefinitionofa“contract”subjecttothe
UniformMunicipalContractingLaw.Consequently,thecouncilauthorizedthefinance
directortonegotiatedirectlywiththecurrentserviceprovideratitsMarch23rd regular
meeting.Thecontractisexclusiveforresidentialrefuseandrecyclingservices.The
contractisalsoexclusiveformulti-dwellingunitswhiletheordinancerestrictinghaulers
isinplace.Thecityisbilledmonthlyforapproximately4300containers.Thereare
approximately100duplicatecontainersand500containersformobilehomesand
homeownerassociations.Thecitybillstheduplicate,mobilehomeandHOAcontainers
quarterlywithwaterandsewagecharges.Thecostofregularresidentialserviceispaid
fromthecity’sGeneralFund,whichreceives80%+ofitsrevenuefromthepropertytax
levy.
Ifthecontractisapproved,thecostoftheresidentialrefuseandrecyclingserviceswill
increase14.5%.Residentialrefusecollectionwillgofrom$6.89to$7.89permonth.
Recyclingcollectionwillgofrom$2.49to$2.85permonth.Bothratesarefixedfor2
years.Excludingthefuelsurcharge,bothratescanincreasebyamaximumof2%per
year.Thedieselfuelsurchargeistriggeredat$3.85pergallonandcappedat$4.75per
gallon.Thecontractorcanreopenthecontractifdieselfuelreaches$5.50pergallonfor3
consecutivemonths.Thecontracttermis5years.
A1.BudgetImpact:Theannualincreaseincostisapproximate$70,000inyearone
andabout$46,000morebytheendofthecontract.
A2.StaffWorkloadImpact:Minimal.Preparationofstaffreportandmonitoring
billsoncethefuelsurchargeistriggered.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovethecontractwithAdvancedDisposalforresidentialrefuseand
recyclingcollectionservicesthroughMay31,2020with$4.75capand$5.50
reopenerforthefuelsurcharge.
CityCouncilAgenda:5/11/2015
2.MotiontoapprovethecontractwithAdvancedDisposalforresidentialrefuseand
recyclingcollectionservicesthroughMay31,2020without$4.75capand$5.50
reopenerforthefuelsurcharge.
3.DenythecontractwithAdvancedDisposal.
4.Other
C.STAFFRECOMMENDATION:
StaffrecommendsapprovalofthecontractwithAdvancedDisposalforatermof5
yearsand7months.
D.SUPPORTINGDATA:
Contract
Haulerdata
ScheduleofMiscellaneousData
CITY OF MONTICELLO
Municipal Solid Waste
and Recycling Contract
Advanced Disposal Services Solid Waste
Midwest, LLC
Solid Waste and Recycling collection and disposal contract made between
the City of Monticello, MN and Advanced Disposal Services Solid Waste
Midwest, LLC.
2
CITY OF MONTICELLO
SOLID WASTE & RECYCLABLES COLLECTION & DISPOSAL CONTRACT
THIS CONTRACT (“Contract’) is made and entered into this ____ day of
__________________, 20____, by and between the City of Monticello, Minnesota (hereinafter
called “City”) and Advanced Disposal Services Solid Waste Midwest, LLC, a Minnesota limited
liability company (hereinafter called “Contractor”).
W I T N E S S E T H:
WHEREAS, the City recognizes that it is desirable that provisions be made for the
regular and efficient collection of Solid Waste and Recyclables within the legal boundary limits
of the City; and,
WHEREAS, the City desires that a single, independent contractor be utilized to provide
the majority of Solid Waste and Recyclables collection services within the legal boundary limits
of the City and further desires to enter into a contract granting the selected Contractor the
exclusive right to collect Solid Waste and Recyclables within the City limits.
NOW, THEREFORE, in consideration of the promises set forth herein, and for other
good and valuable consideration, the receipt of which is hereby acknowledged, the City hereby
grants to Contractor and Contractor hereby accepts from City, the exclusive right and obligation
to collect and dispose of residential Solid Waste and Recyclables accumulating in the normal
course from household units within the legal boundary limits of the City during the term hereof
and subject to the following limitations and conditions set forth herein.
1. Definitions: The following terms and definitions shall apply in the interpretation
of this Contract:
A. “Approved Container” shall mean the Solid Waste and Recyclables
carts provided by the Contractor.
B. “Contractor” shall mean Advanced Disposal Solid Waste Midwest,
LLC, a Minnesota limited liability company.
C. “Household Unit” shall mean all single-family residences, apartments
up to three (3) units, or condominium units, such that a single family dwelling shall be counted as
one Household Unit, a two family dwelling shall be counted as two Household Units and so on.
Businesses and industries shall not be included in this contract.
D. “Multi-Family Dwelling” shall mean a residential dwelling unit
consisting of four or more residential dwelling units.
3
E. “Recyclables” shall mean single streamed recyclable materials limited to
plastics (#1-#7), glass containers, cardboard, newspaper, mixed paper, tin, steel and aluminum
cans.
F. “Solid Waste” shall mean municipal solid waste materials generated in
the normal and ordinary course by Household Units within the City. The term “Solid Waste”
specifically excludes special waste, hazardous waste or other types of materials which require
special handling and disposal. Household Units shall dispose of all solid waste in Approved
Containers.
G. “City” shall mean the City of Monticello, a Minnesota municipality.
2. Term: The term of this Contract shall commence June 1, 2015, (the
“Commencement Date”) and expires May 31, 2020, (the “Initial Expiration Date”). This
Contract shall be automatically renewed on a month to month basis unless either party provides
the other party with written notice of its intent not to renew at least ninety (90) days prior to the
Initial Expiration Date. This agreement may be renewed by written mutual consent of both
parties and resolution by the City.
3. Exclusivity: The City hereby grants to Contractor the right, and Contractor
hereby accepts the obligation, to collect, transport and dispose of all Solid Waste and Recyclables
generated by Household Units within the legal boundary limits of the City as its legal limits may
be modified from time to time by annexation during the term of this Contract (collectively the
“Collection Services”). Other private or public refuse collectors shall not be permitted by the
City to provide Collection Services to Household Units within the legal boundary limits of the
City during the term of this Contract. The City shall take all actions necessary to enforce this
provision. Contractor shall, at its own expense, furnish personnel and equipment sufficient to
accomplish the work herein described. Contractor shall establish and maintain collection routes
in an efficient manner. Contractor agrees to provide exclusive service to multi-dwelling units at
current rates subject to the same percentage increases in Sections 8, 9 and 10. Multi-Family
Dwelling exclusivity is provided by ordinance and subject to change by the City at any time.
4. Solid Waste and Recyclables Collection: All Solid Waste and Recyclables
subject to collection by Contractor hereunder shall be placed in Approved Containers at curbside
by the Household Unit. On collection day, Household Units shall provide unobstructed access
to the Solid Waste and Recyclables containers. Contractor shall be responsible for and shall
clean up any materials spilled by Contractor in the course of its collection. The Household Unit
4
shall be responsible for and shall clean up any materials spilled not as a result of Contractor’s
collection.
4(a). Conditions of Collection: Contractor shall not pick up grass clippings
unless they are contaminated with garbage. Contractor shall report to the City each time he or she
picks up such a mixture, and the City will notify the resident such a practice will not continue.
Contractor shall pick up bagged leaves at curb-side only two (2) times per year and
transport them to the City’s compost facility or the Wright County Compost Facility. Contractor
shall not charge typical Municipal Solid Waste taxes or surcharges on the value of this work.
Contractor shall report the weight of each load taken to the City’s leaf compost facility. The date
and time of the pickups shall be as mutually agreed to by the Contractor and City. Contractor
shall pick up and report mixtures of leaves and garbage as they occur. The City shall notify the
resident such a practice will not continue.
At the City’s direction, Contractor shall, at no additional cost, “sticker” garbage
containers containing recyclables or when directed by the City, and leave garbage containers
unserviced until the recyclables have been removed or directed by the City to collect.
5. Equipment and Time of Pickup: Solid Waste collection shall occur between
7:00 a.m. and 7:00 p.m., once every week. Recyclables collection shall occur on the same day
as Solid Waste collection, once every other week. Contractor’s equipment shall be clearly
marked with Contractor’s name and shall be utilized in a manner specified by the manufacturer
of such equipment to minimize or to prevent the blowing or scattering of any materials onto the
public streets or properties adjacent thereto. Any collections that have to be cancelled due to
inclement weather will be collected on the following business day.
6. Disposal of Solid Waste: Contractor shall deliver all Solid Waste collected
hereunder to licensed and approved disposal site as determined by the Contractor. Fees for
disposal are included in the rates set forth in Article 8. In the event the cost of disposal at such
facility increases or the facility is not available for disposal, or the City designates a different
facility, then any increase in costs hereunder shall be the responsibility of the City, and will be
passed on as incurred.
7. Disposition of Recyclables: Contractor shall deliver all Recyclables collected
hereunder to the facility of Contractor’s choosing for processing. All proceeds from the sale of
the Recyclables, if any, shall remain with Contractor.
5
8. Rates: The monthly rates for collection and disposal of Solid Waste, and the
collection and processing of Recyclables provided by Contractor hereunder shall be as follows:
Solid Waste Collection per Household Unit Rate per Month: $7.89/Household Unit*
Recyclables Collection per Household Unit Rate per Month: $2.85/Household Unit*
*The state (score) sales tax on collection shall be added to the bill as per state law.
The City understands that these taxes or environmental fees may increase or
decrease during the contract.
9. Rate Adjustments: The rates set forth herein are locked through May 31, 2017,
but shall be increased annually on each anniversary of the Commencement Date, beginning June
1, 2017, by the Consumer Price Index (CPI-U, Midwest) for the prior calendar year as posted by
the Bureau of Labor and Statistics, but not to exceed 2%. The rates set forth shall further be
increased on a pro-rata basis to reflect any increased costs actually incurred by Contractor due to
any unavoidable change or interpretation in law, rule or regulation, which increases shall be
evidenced by documentation provided by Contractor to the City upon request. In addition, the
rates set forth may be decreased on a pro-rata basis to reflect any decreased costs due to any
change or interpretation in law, rule or regulation, which decreases shall be evidenced by
documentation provided by Contractor to the City upon request. The rates set forth herein are for
collection services for materials generated in the normal and ordin ary course. If an event results
in Solid Waste being generated in excess of the normal and ordinary course, then the Contractor
and City will negotiate in good faith the rates applicable to the additional collection and disposal
of such excess.
10. Fuel Surcharge: Contractor may, on a monthly basis, add a Fuel
Surcharge to the City’s invoice for services rendered hereunder (the “Fuel Surcharge”). The
Fuel Surcharge will be based on the national on-highway diesel price as published on the first
Monday of every month by the United States government, which data is available on the internet
at http://tonto.eia.doe.gov/oog/info/gdu/gasdiesel.asp. The Fuel Surcharge will be based on
rolling average prices for the prior month with a baseline fuel cost of $3.75 per gallon. The Fuel
Surcharge shall be calculated as follows: For every $0.10 increase in the average price of fuel
for the prior month over $3.75 per gallon, the total invoiced amount shall be increased by .5%.
For example, if the average price of fuel for the prior month is $3.95 per gallon, then the Fuel
Surcharge would be 1% of the total amount invoiced. No additional Fuel Surcharge will be
6
applied for average fuel prices above $4.75 per gallon. The Contractor may re-open the contract
if the average fuel price exceeds $5.50 per gallon for three consecutive months. The Contractor
shall provide at least a ninety (90) day notice of contract termination under this provision.
11. Contractor Provided Carts: Contractor shall provide one (1) 95 gallon Solid
Waste cart and one (1) 95 gallon Recyclables cart for each Household Unit included in the
Household Unit Count at no cost to the Household Unit or the City. Contractor will replace,
without cost, any carts damaged by Contractor during the collection process. Any carts
damaged by a Household Unit beyond normal wear and tear, or lost, stolen, or otherwise
rendered unusable, will be replaced by Contractor and the replacement cost will be charged and
billed to the City at a rate of $75 per cart. All containers furnished by Contractor for use by
Household Units shall, while in the possession and control of the Household Unit, remain the
property of Contractor, and neither the Household Unit nor the City shall have any ownership
rights to such containers. Household Units shall use the containers only for the purpose for
which they are intended and shall not make any alterations or improvements to the containers.
12. Payment to Contractor: Contractor shall submit invoices directly to the City on
a monthly basis for its services rendered hereunder based on the number of Household Units
within the City. As of the commencement of this Contract, the number of Household Units
within the City is approximately 4299 units for Recyclables collection, and 4220 (including home
owner associations, mobile home courts and multiplexes) for Solid Waste collection, subject to
verification by Contractor (the “Household Unit Count”) based on the address list provided by the
City and the Approved Containers delivered. Thereafter, the Household Unit Count shall be
audited from time to time by the Contractor and/or City, accounting for any new or removed
Household Units. In the event of any dispute regarding the Household Unit Count, a physical
unit count of the number of Household Units within the City shall govern. The City shall pay
Contractor the full amount invoiced, regardless of the amount actually collected by City from the
Household Units, within 30 days of the date of the invoice.
13. Service Issues: The Contractor will answer complaints or questions from the
public concerning service issues. As such, Contractor shall provide a manned telephone
answering service from 8:00 a.m. until 4:30 p.m. Monday through Friday, excluding holidays,
for the purpose of receiving complaints and other calls regarding Collection Service s provided
by Contractor. The Contractor shall act upon all reasonable and valid complaints within forty-
eight (48) hours of receipt of the complaint by Contractor.
7
14. Licenses and Taxes: The Contractor shall obtain and keep current all licenses
and permits required by applicable law prior to the Commencement Date for the performance of
the services contemplated herein. Any increases in the costs of such licenses and permits, or the
cost of any newly required license or permit during the course of this Contract will be the
responsibility of the City and will be billed by Contractor as incurred.
15. Indemnification and Insurance: The Contractor shall indemnify and save
harmless the City, its agents, servants and employees, from and against any and all suits, actions,
legal proceedings, claims, demands, damages, costs, including reasonable attorney’s fees to the
extent caused by the negligence or willful misconduct of Contractor. Contractor shall carry the
following types and minimum limits of insurance:
Bodily Injury $2,000,000
Accidental Death $2,000,000 per person per accident
Property Damage $2,000,000
Such policies may not be canceled without thirty (30) days written notice to the City and
shall name the City as an additional insured, evidence of which shall be provided in the form of
insurance certificates to the City within fifteen (15) days after execution of this Contract.
16. Independent Contractor: Contractor is in all respects an independent
contractor and is in no respect an agent, servant, or employee of the City.
17. Legal Holidays: The following legal holidays shall be observed by the
Contractor (“Holiday”): New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day. During a week with a holiday, if the normally-scheduled
collection day falls on or after the Holiday, the Contractor shall provide Coll ection Services on
the next day, including Saturday. For example, for the week of Memorial Day, if collection day
is Wednesday, the contractor shall provide Collection Services on Thursday.
18. Force Majeure: If, and to the extent Contractor is precluded from performing
its duties and obligations under this Contract as the result of an Act of God, authority of laws,
riots, or other causes beyond its control (a “Force Majeure Event”), Contractor shall be excused
to the extent that its performance continues to be precluded by such acts and shall not considered
in default.
8
19. Amendments: This Contract constitutes the entire agreement of the parties
regarding the subject matter hereof and may be amended or modified only by written agreement
signed by both parties.
20. Notices: All notices or other communication to be given hereunder shall be in
writing and shall be deemed given when mailed by United States Certified Mail, addressed to:
If to the City:
City of Monticello
City Clerk
505 Walnut Street
Monticello, MN 55362
If to the Contractor:
Advanced Disposal Solid Waste Midwest, LLC
Attn: Municipal Market Manager or General Manager
2355 12th St SE
St Cloud, MN 56304
21. Default: If either party breaches this Contract or defaults in the performance of
any of the covenants or conditions contained herein for thirty (30) days after the other party has
given the party breaching or defaulting written notice of such breach or default, unless a longer
period of time is required to cure such breach or default and the party breaching or defaulting
shall have commenced to cure such breach or default within said period and pursues diligently to
the completion thereof, any nonbreaching or defaulting party may: (i) terminate this Contract as
of any date which said other party may select provided it is at least ninety (90) days after the
thirty (30) days in which the defaulting party has to cure or commence curing the breach or
default; or (ii) pursue any other right or remedy to which it may be entitled through binding
arbitration as provided herein. No remedy is intended to be exclusive of any other remedy but
each and every such remedy shall be cumulative. Specifically excluded from both parties’ right
to any damages is incidental, consequential, indirect or punitive damages.
22. Dispute Resolution. The parties agree to participate in good faith to resolve any
dispute, claim or controversy (“Disputes”) arising out of or relating to this Contract. If the
Dispute is not resolved by negotiation it shall be resolved in Minnesota Circuit Court, Wright
County. The laws of the State of Minnesota shall apply to any dispute and the parties stipulate
that venue is appropriate in Wright County.
10
ADDENDUM I
CityofMonticello
ScheduleofMiscellaneousData
Proposal
Negotiable Current 1 2 3 4 5
Refuserate 6.89$8.29$8.01$7.93$7.89$7.89$
Refuseincrease$$1.40 $1.12 $1.04 $1.00 $1.00
Refuseincrease%20.3%16.3%15.1%14.5%14.5%
Recyclingrate 2.49$2.98$2.92$2.87$2.85$2.85$
Recycleincrease$$0.49 $0.43 $0.38 $0.36 $0.36
Recycleincrease%19.7%17.3%15.3%14.5%14.5%
Inflationratelock(years)2 2 2 2
Inflationcap 4%2.0%2.0%2.0%
Fuelsurchargetrigger 3.00$3.50$3.75$3.75$
Fuelsurchargecap 4.75$
Fuelsurchargereopener 5.50$
Term(years.months)5.0 5.0 5.0 5.0 5.0
Proposal
AnnualCosts Current 1 2 3 4 5
Refuse(4,316units)356,847$429,356$414,854$410,711$408,639$408,639$
Refuseincrease$72,509$58,007$53,864$51,792$51,792$
Recycling(4,299units)128,454$153,732$150,637$148,058$147,026$147,026$
Recycleincrease$25,278$22,183$19,603$18,572$18,572$
Total 485,301$583,088$565,491$558,768$555,665$555,665$
Totalincrease$97,787$80,190$73,467$70,364$70,364$
AnnualCostsbyYear Year1 Year2 Year3 Year4 Year5
Amount 555,665$555,665$566,778$578,114$589,676$
%Increase 14.5%0.0%2.0%2.0%2.0%
SensitivityAnalysis
Annualeffectof1centchange
Garbage 518$
Recycling 516$
Annualeffectof1%change
Garbage 3,568$
Recycling 1,285$
Annualeffectof10centfuelincreaseover$3.75
Garbage 2,043$
Recycling 735$
G:\A-FINANCEDepartment\BUDGET\2015Budget\RefuseandRecyclingContractExtension.xlsx
CityofMonticello
ScheduleofMiscellaneousData
Inflation%-Midwest
Year Annual
2005 3.2
2006 2.4
2007 2.7
2008 3.7
2009 -0.6
2010 2
2011 3.2
2012 2
2013 1.4
2014 1.5
Date
No2Diesel
UltraLow
Sulfur(0-15
ppm)$Gal.
Dec31,2007 3.36$
Dec29,2008 2.34$
Dec28,2009 2.74$
Dec27,2010 3.29$
Dec26,2011 3.79$
Dec31,2012 3.92$
Dec30,2013 3.90$
Dec29,2014 3.21$
Apr27,2015 2.81$
DieselPriceStratified(last100months)
Monthsat Surcharge Term&CPI
Criteria DieselPrice Months Tier atTier Unweighted Weighted
Below $3.85 59 59
Above $3.85 41 18 0.5%4,167.49$2,653.54$
$3.95 23 11 1.0%5,093.59$3,243.22$
$4.05 12 8 1.5%5,556.65$3,538.05$
$4.15 4 1 2.0%926.11$589.68$
$4.25 3 0 2.5%-$-$
$4.35 3 0 3.0%-$-$
$4.45 3 1 3.5%1,620.69$1,031.93$
$4.55 2 0 4.0%-$-$
$4.65 2 2 4.5%4,167.49$2,653.54$
$4.75 0 0 -$-$
Estimatedcostofsurchargeovercontractterm 21,532.01$13,709.96$
G:\A-FINANCEDepartment\BUDGET\2015Budget\RefuseandRecyclingContractExtension.xlsx
CityCouncilAgenda:5/11/2015
1
4B.ConsiderationofapprovingcoststoburyXceldistributionlinesalongChelseaRoad
betweenEdmonsonAvenueandFallonAvenue (JO/SB/WO)
A.REFERENCEANDBACKGROUND:
XcelEnergyisintheprocessofdesigningdistributionlinestofeedtheirnewFirstLake
SubstationlocatedatthesouthendofDaltonAvenue,southoftheAVRreadymixplant.
Councilapprovedthelandusepermits,platanddevelopmentagreementforthe
substationattheApril27,2015Councilmeeting.
StaffhasdiscussedwithXcelseveralalternativealignmentsforconstructingthenew
distributionor“feeder”linesbetweenTH25andFallonAvenue,southofI-94.These
newfeederlineswillconsistof3-phase35KVmainlinedistributioncablesthatwould
connecttotheexistingtransmissionlinealongFallonAvenue.Therearetwoalternatives
withconstructingthefeederlines;eitherconstructthelinesundergroundattheCity’s
costorconstructthelinesoverheadatnocosttotheCity.
Theenclosedmapandthefollowingalternativesanalysiscomparisonissummarized
belowforCouncilconsideration:
Alternate1:ConstructundergroundcablesalongChelseaRoadbetweenEdmonson
AvenueandFallonAvenue
•TheChelseaRoadcorridorisahightraffic/highvisibilitycollectorroute,connecting
interstateaccesspointsandtyingtwomajorretailareastogether.TheCity’slanduse
andzoningplansanticipatedevelopmentoftheFallonAvenueOverpass,future
developmentofaretailcorridoronthevacantlandnorthofChelseaRoadand
includingthepossibledevelopmentofalargeretailsitesouthofChelseaRoad,along
withadditionalcommercialdevelopmentonthevacantlandintheareabetween
CedarStreetandEdmonsonAvenue.Anattractiveboulevardconnectingthese
growthareasisimportant.Citiesthataresuccessfulinattractingquality
development,suchasMapleGroveandPlymouth,valueattractiverightsofwayasa
foundationforsuccess,burynewlinesalongcollectorroads.TheCityofRogershas
alsoburiedoverheadtransmissionlinesalongacollectorroadwaywhereexisting
developmentandundevelopedareasexist.
•ChelseaRoadisplannedtobereconstructedfromaruralsectiontoanurbansection
withcurbandgutterfortheremainingsegmentbetweenFallonAvenueand
EdmonsonAvenue.Upgradingthecorridorwithanurbansection,newpathwayand
boulevardtreesonbothsidesareinvestmentsinfunctionalityandaestheticsthatis
worthconsidering.Manyoftheindustrialbuildings(includingtheoldbowlingalley)
wereconstructedinthe1970’sandcouldbegoodcandidatesforredevelopmentover
time.Chancesforredevelopmentprojectsthatfitgoalsforhighqualitydevelopment
arebetterifthethoroughfaresservingthemcreateaninvitingappearancewithout
overheadelectricdistributionlines.
CityCouncilAgenda:5/11/2015
2
•TheCitycurrentlyhasanumberofcorridorswhereundergroundlineswouldhave
beenpreferredgiventheoption,butnowitistooexpensivetoputthemunderground
yearslater(Broadway,WestCR39,6th Street).Therearenootherlocationsalong
ChelseaRoadwherepowerisaboveground,exceptwherepowerlinescrossChelsea
Road.
•Inadditiontoaestheticvalue,undergroundpowercancreatefewerconflictswithCity
infrastructureandresultsinmoreefficientuseoftherightofway.
•Constructionofthenewsubstationandassociatedfeederlinesarepermanent
facilitiesdesignedtoserveexistingandfuturedevelopmentareaswithintheCity’s
annexationboundary.Itisnotlikelythatanothersubstationandassociatedfeeder
lineswillbeconstructedforseveraldecades.ThispresentsanopportunityfortheCity
toburythelinesnowtopreservetheChelseaRoadcorridorwithoutoverheadlines.
•TheCity’szoningordinancestipulatesthatallutilitieswithinorservingnew
developmentshallbeplacedunderground.Byburyingtheselines,theCitywill
satisfytheintentoftheordinance.
•Thecosttoburythelinesisestimatedat$225,000plusrestoration.Thiscostis
calculatedbytakingthecosttoburythelinesandsubtractingwhatXcelwouldhave
paidtoinstalloverheadlines.ThenetcostwouldbetheCity’sresponsibility.Thisis
typicalforallCities/propertyownerswhorequestburyinglinesandisstipulatedby
statestatute.IftheCitywantedtoburythelineslater,thecostwouldbemuchhigher,
astheCitywouldnotreceivethebenefitofacreditequaltothevaluetoplacethe
linesaboveground,plusserviceswouldneedtobere-established.Therefore,ifthere
waseveratimetoburypowerlines,itisatthetimeofdevelopmentofthenewline
duetothecostsavings.
•Franchisefeerevenuealreadyinthebankandcurrentlyunallocatedcanbeusedto
fundtheCityshareofthecost.Thefranchisefeewasoriginallyestablishedtomake
improvementstoelectricfacilitiesincluding:fundingneworimprovedstreetlighting,
buryingoverheadpowerlinesandfacilities,polerelocationsandongoingservices
chargesandmaintenance.Approximately$750,000isavailableinthefranchisefee
fund.TheCitygeneratesapproximately$300,000annuallyinelectricfranchisefees
thatcurrentlyfundsstreetlightingoperationsandmaintenanceandnewstreetlighting
projects.
•Thecurrentfundbalanceandannualfranchisefeerevenuesaresufficienttosupport
ongoingnewstreetlightingprojectsalongmajorroadwaycorridors
CityCouncilAgenda:5/11/2015
3
Alternate2:ConstructoverheaddistributionlinesalongthewestsideofEdmonson
AvenuebetweenChelseaRoadandDundasRoadandalongDundasRoadbetween
EdmonsonAvenueandFallonAvenue
•CurrentlyoverheadtransmissionlinesexistontheeastsideofEdmonsonAvenue.
Thisalternativewouldaddanoverhead3-phasedistributionlineonthewestsideof
EdmonsonAvenuecreatinglargeoverheadpowerlinesonbothsidesoftheroadway
corridorwhereundevelopedpropertyexistsonthewestside.Overheadlinesonboth
sidesofEdmonsonwouldcreateanarrowingeffectandcouldcompromisethequality
andaestheticappealofnewdevelopmentalongthiscorridor.
•IncreasedgrowthanddevelopmentalongEdmonsonAvenuewillnecessitatetheneed
fortheroadwaytobereconstructedfromaruralsectiontoanurbansectionwithcurb
andgutter.AportionoftherightofwayonthewestsideofEdmonsonAvenue,
northofDundasRoadis33-feetwidefromroadwaycenterline,byprescriptiverights.
Theoverheadlineswouldbelocatedclosetotheedgeofthe33-footrightofwayin
thisareasincetherearecurrentlynoperimeterutilityeasementsalongtherightof
way.A33-footrightofwaywouldnotprovideadequatespacetowidentheroadway
withcurbandgutterandaccommodateatrail/sidewalkandboulevardareawithtree
plantings.Inthefuture,theoverheadlineswouldneedtoberelocatedwhen
EdmonsonAvenueiswidened.
•Staffdiscussedlocatingthenewoverheaddistributionlineontheeastsideof
EdmonsonAvenuewheretheexistingoverheadlineislocated.Xcelindicatedthat
thisoptionwouldnotbefeasibleasthereisnotadequateeasementtoaccommodate
twooverheadlinesandcombiningthelinesintoonenewlargedistributionlineisnot
costeffective.
•ConstructingoverheadlinesalongDundasRoadbetweenEdmonsonAvenueand
FallonAvenueprovidesflexibilityforfutureserviceconnectionsonDundasRoadas
theexistingcopperservicelineswillneedtobereplacedinthefuture.
•ConstructingtheoverheadlineswiththisoptionwouldresultinnocosttotheCity.
Withbothalternatives,electricreliabilityimprovementsarerelativelythesame.Future
serviceconnectionstotheundevelopedpropertyonthewestsideofEdmonsonAvenue,
betweenChelseaRoadandDundasRoadwillbeaccommodatedwithbothalternatives.
Theestimated$225,000plusrestorationcostsforAlternative1isaroughcostestimate
thatXcelhasprovidedatthistime.Xcelhasindicatedthatmoredetailedcostestimate
anddesigncanbedevelopediftheCityprovidesa$5,000deposit.TheCouncilshould
firstdecideiftheywanttoentertainburyingthelinesintherangeoftheestimatedcost.If
theCounciloptstoburythelines,staffrecommendsprovidingthe$5,000deposit.Once
thedetailedestimateisreceivedfromXcel,staffwillthenupdatetheCouncilonthecost
CityCouncilAgenda:5/11/2015
4
andXcelwillprovideadetailedstatementofwork.Xcelrequiresthat50%ofthe
constructioncostbepaidupfronttoordermaterials,withtheremaining50%paidat
projectcompletion.
Constructionwouldoccurthisyear.XcelisrequestingtheCouncilmakeadecisionby
May26atthelatestasthereisa12-weekleadtimetoordercabletoallowfornon-winter
construction.
RepresentativesfromXcelEnergywillbeinattendanceattheCouncilmeetingtoaddress
anyquestions.ItshouldbenotedthatthepropertyownersalongChelseaRoadhavenot
beennotifiedoftheAlternate1proposalandtheCouncilmaywanttoconsiderobtaining
theirfeedback.
A1.BudgetImpact:Xcel’sfranchisefeerevenueisallocatedtotheCity’sStreet
Lightfund.Thecurrentbalanceisapproximately$750,000.IfAlternative1is
selected,approximately$225,000plusrestorationcostswillbedeductedfromthe
StreetLightfundbalanceforburyingthelinesresultinginthebalancebeing
reducedto$525,000minusrestorationcosts.Itshouldbenotedthatthecostto
burythelineswasnotincludedinthe2015budgetandwillrequireabudget
amendingaction.
TheCitygeneratesapproximately$300,000annuallyinelectricfranchisefees
thatareallocatedtoStreetLightfund.Ofthe$300,000,approximately$225,000
fundsstreetlightingoperationsandmaintenance.Approximately$75,000is
allocatedtotheStreetLightingFund,whichforthepastfewyearshasbeenused
tofundnewstreetlightingprojects.
A2.StaffWorkloadImpact:StaffwillissuearowofwaypermittoXcelbasedon
theAlternativeCouncilapproves.Thefinancedepartmentwillprocesspayment
throughthefranchisefeeifAlternate1isapproved.
B.ALTERNATIVEACTIONS:
1.MotiontoapprovecoststoburyXceldistributionlinesalongChelseaRoadbetween
EdmonsonAvenueandFallonAvenue.
2.Motiontoapproveconstructionofoverheaddistributionlinesalongthewestsideof
EdmonsonAvenuebetweenChelseaRoadandDundasRoadandalongDundasRoad
betweenEdmonsonAvenueandFallonAvenue.
C.STAFFRECOMMENDATIONS:
ThisisapolicydecisionforCouncilwhichwhenmadewillhelptoidentifyprioritiesfor
utilizingfranchisefees.Inthiscase,thestaffrecommendationismixed.Inkeeping
withstandardpractice,whenastaffrecommendationisnotunanimous,itisimportantto
CityCouncilAgenda:5/11/2015
5
identifythevariedopinions,especiallywhenthetopicisrelevanttothedutiesofstaff
personsinvolved.
TheCityAdministrator,CommunityandDevelopmentDirectorrecommendAlternative
#1.Buryingthelineswouldeliminatetheintrusionofoverheadlinesandassociated
aestheticimpactstotheCity’scommercialandindustrialdevelopmentarea.Itisour
viewthatthisisagoodinvestmentforthefuturethatisaffordableatthistimeand
consistentwiththepurposeofthefranchisefeefund.
TheFinanceDirectordoesnotrecommendAlternate#1toexpend$225,000toburythe
lines.Thesameelectricityservicelevelwillbeprovidedwhetherthelinesarebelowor
aboveground.Indeed,Xcelhasthecost-benefitdatathatsupportstheoverheadline
option.Further,theimpactedareaislocatedinanaestheticallychallengedindustrially
developedarearunningparalleltoaheavilytraveledinterstate.Finally,theitemwasnot
budgeted.
D.SUPPORTINGDATA:
Alternativealignmentmap
Xcelfranchiseagreementordinance
3/12/2007AgendaItemandMinutes-RenewalofXcelfranchiseagreement
PhotosalongEdmonsonAvenue
= ALT #1 PROPOSED UNDERGROUND POWER LINES (CITY COST)
= ALT #2 PROPOSED OVERHEAD POWER LINES (XCEL COST)
= EXISTING OVERHEAD POWER LINES
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 1
CHAPTER 7
ELECTRIC UTILITY FRANCHISE AGREEMENT
NORTHERN STATES POWER, DBA XCEL ENERGY
SECTION:
8-7-1: Definitions
8-7-2: Adoption of Franchise
8-7-3: Location, Other Regulations
8-7-4: Relocations
8-7-5: Tree Trimming
8-7-6: Indemnification
8-7-7: Vacation of Public Ways
8-7-8: Change in Form of Government
8-7-9: Franchise Fee
8-7-10: Provisions of Ordinance
8-7-11: Amendment Procedure
8-7-12: Previous Franchises Superseded
8-7-13: Franchise Fee
8-7-14: Collection of Fee
8-7-15: Payment of Fee
8-7-16: Surcharge
8-7-17: Enforcement
8-7-18: Effective Date
8-7-19: Sunset Clause
8-7-1: DEFINITIONS: For purposes of this Ordinance, the following capitalized terms listed
in alphabetical order shall have the following meanings:
City. The City of Monticello, County of Wright, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or
operated by City or agency thereof, including sanitary sewer, storm sewer, street lighting
and traffic signals, and water service, but excluding facilities for providing heating,
lighting or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or
agencies, including an agency of the federal government, which preempts all or part of
the authority to regulate electric retail rates now vested in the Minnesota Public Utilities
Commission.
Company. Northern States Power Company, a Minnesota corporation, d/b/a Xcel
Energy its successors and assigns.
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 2
Electric Facilities. Electric transmission and distribution towers, poles, lines, guys,
anchors, conduits, fixtures, and necessary appurtenances owned or operated by
Company for the purpose of providing electric energy for public use.
Notice. A written notice served by one party on the other party referencing one or
more provisions of this Ordinance. Notice to Company shall be mailed to the General
Counsel, 414 Nicollet Mall, 5th Floor, Minneapolis, MN 55401. Notice to the City
shall be mailed to the City Administrator, 505 Walnut Street, Suite 1, Monticello, MN
55362. Either party may change its respective address for the purpose of this
Ordinance by written notice to the other party.
Public Ground. Land owned by the City for park, open space or similar purpose,
which is held for use in common by the public.
Public Way. Any street, alley, walkway or other public right-of-way within the City.
8-7-2: ADOPTION OF FRANCHISE:
2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years
from the date this Ordinance is passed and approved by the City, the non-exclusive right
to transmit and furnish electric energy for light, heat, power and other purposes for
public and private use within and through the limits of the City as its boundaries now
exist or as they may be extended in the future. For these purposes, Company may
construct, operate, repair and maintain Electric Facilities in, on, over, under and across
the Public Ways and Public Grounds of City, subject to the provisions of this Ordinance.
Company may do all reasonable things necessary or customary to accomplish these
purposes, subject, however, to such reasonable regulations as may be imposed by the
City pursuant to ordinance and to the further provisions of this franchise agreement.
2.2 Effective Date; Written Acceptance. This franchise shall be in force and
effect from and after passage of this Ordinance, its acceptance by Company, and its
publication as required by law. The City by Council resolution may revoke this
franchise agreement if Company does not file a written acceptance with the City within
90 days after publication.
2.3 Service and Rates. The service to be provided and the rates to be charged by
Company for electric service in City are subject to the jurisdiction of the Commission.
The area within the City in which Company may provide electric service is subject to
the provisions of Minnesota Statutes, Section 216B.40.
2.4 Publication Expense. The expense of publication of this Ordinance will be
paid by City and reimbursed to City by Company.
2.5 Dispute Resolution. If either party asserts that the other party is in default in
the performance of any obligation hereunder, the complaining party shall notify the
other party of the default and the desired remedy. The notification shall be written.
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 3
Representatives of the parties must promptly meet and attempt in good faith to negotiate
a resolution of the dispute. If the dispute is not resolved within 30 days of the written
notice, the parties may jointly select a mediator to facilitate further discussion. The
parties will equally share the fees and expenses of this mediator. If a mediator is not
used or if the parties are unable to resolve the dispute within 30 days after first meeting
with the selected mediator, either party may commence an action in District Court to
interpret and enforce this franchise or for such other relief as may be permitted by law or
equity.
2.6 Continuation of Franchise. If the City and the Company are unable to agree
on the terms of a new franchise by the time this franchise expires, this franchise will
remain in effect until a new franchise is agreed upon, or until 90 days after the City or
Company serves written Notice to the other party of its intention to allow the franchise
to expire but in no event shall this franchise continue for more than one year after
expiration of the 20 year term set forth in Section 2.1.
8-7-3: LOCATION, OTHER REGULATIONS:
3.1 Location of Facilities. Electric Facilities shall be located, constructed and
maintained so as not to interfere with the safety and convenience of ordinary travel
along and over Public Ways and so as not to disrupt or interfere with normal operation
of any City Utility System previously installed therein. Electric Facilities shall be
located on Public Grounds as determined by the City. Company's construction,
reconstruction, operation, repair, maintenance, location and relocation of Electric
Facilities shall be subject to permits if required by separate ordinance and to other
reasonable regulations of the City to the extent not inconsistent with the terms of this
franchise agreement. Company may abandon underground Electric Facilities in place.
At the City’s request, Company will remove abandoned Electric Facilities interfering
with a City improvement project, but only to the extent such Electric Facilities are
uncovered by excavation as part of the City improvement project.
3.2 Field Locations and Mapping Information. Company shall provide field
locations for its underground Electric Facilities within City, including any abandoned
Electric Facilities consistent with the requirements of Minnesota Statutes, Chapter 216D.
Company shall provide accurate and current mapping information for any of its Electric
Facilities in accordance with Minnesota Rules Parts 7819.4000 and 7819.4100 and other
applicable state and federal laws.
3.3 Street Openings. Company shall not open or disturb any Public Way or
Public Ground for any purpose without first having obtained a permit from the City, if
required by a separate ordinance, for which the City may impose a reasonable fee.
Permit conditions imposed on Company shall not be more burdensome than those
imposed on other utilities for similar facilities or work. Company may, however, open
and disturb any Public Way or Public Ground without permission from the City where
an emergency exists requiring the immediate repair of Electric Facilities. In such event
Company shall notify the City by telephone to the office designated by the City as soon
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 4
as practicable. Not later than the second working day thereafter, Company shall obtain
any required permits and pay any required fees.
3.4 Restoration. After undertaking any work requiring the opening of any Public
Way or Public Ground, Company shall restore the same, including paving and its
foundation, in accordance with Minnesota Rules Part 7819.1100, to as good a condition
as formerly existed, and shall maintain any paved surface in good condition for two
years thereafter. The work shall be completed as promptly as weather permits, and if
Company shall not promptly perform and complete the work, remove all dirt, rubbish,
equipment and material, and put the Public Way or Public Ground in the said condition,
the City shall have, after demand to Company to cure and the passage of a reasonable
period of time following the demand, but not to exceed five days, the right to make the
restoration at the expense of Company. Company shall pay to the City the cost of such
work done for or performed by the City. This remedy shall be in addition to any other
remedy available to the City for noncompliance with this Section 3.4.
3.5 Avoid Damage to Electric Facilities. Nothing in this Ordinance relieves any
person from liability arising out of the failure to exercise reasonable care to avoid
damaging Electric Facilities while performing any activity.
3.6 Notice of Improvements. Except in emergencies, the City must give
Company at least sixty (60) days notice of plans for improvements to Public Ways or
Public Ground where the City has reason to believe that Electric Facilities may affect or
be affected by the improvement. The notice must contain: (i) the nature and character of
the improvements, (ii) the Public Ways and Public Grounds upon which the
improvements are to be made, (iii) the extent of the improvements, (iv) the time when
the City will start the work, and (v) if more than one Public Way or Public Ground is
involved, the order in which the work is to proceed. The notice must be given to
Company a sufficient length of time in advance of the actual commencement of the
work to permit Company to make any necessary additions, alterations or repairs to its
Electric Facilities.
3.7 Shared Use of Poles. Company shall make space available on its poles or
towers for City fire, water utility, police or other City facilities whenever such use will
not interfere with the use of such poles or towers by Company, by another electric
utility, by a telephone utility, or by any cable television company or other form of
communication company. In addition, the City shall pay for any added cost incurred by
Company because of such use by City.
8-7-4: RELOCATIONS:
4.1 Relocation of Electric Facilities in Public Ways. The Company shall comply
with Minnesota Rules, Part 7819.3100 and applicable City ordinances to the extent
consistent with applicable law regarding use of Public Rights of Way and Public
Grounds. If the City determines to vacate a Public Way for a city improvement project,
or at City’s cost to grade, regrade, or change the line of any Public Way, or construct,
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 5
reconstruct, or make any improvement to, or within any City Utility System within any
Public Way, it may order Company to relocate its Electric Facilities located therein if
relocation is reasonably necessary as determined by the City to accomplish the City’s
proposed public improvement. Except as provided in Section 4.3, Company shall
relocate its Electric Facilities at its own expense within sixty (60) days of Notice from
the City as specified in Section 3.5. If a relocation is ordered within five years of a prior
relocation of the same Electric Facilities, which was made at Company expense, the City
shall reimburse Company for non-betterment costs on a time and material basis,
provided that if a subsequent relocation is required because of the extension of a City
Utility System to a previously unserved area, Company may be required to make the
subsequent relocation at its expense. Nothing in this Ordinance requires Company to
relocate, remove, replace or reconstruct at its own expense its Electric Facilities where
such relocation, removal, replacement or reconstruction is solely for the convenience of
the City and is not reasonably necessary for the construction or reconstruction of a
Public Way or City Utility System or other City improvement.
4.2 Relocation of Electric Facilities in Public Ground. City may require
Company at Company’s expense to relocate or remove its Electric Facilities from Public
Ground upon a finding by City that the Electric Facilities have become or will become a
substantial impairment to the existing or proposed public use of the Public Ground.
Company shall relocate its Electric Facilities within sixty (60) days notice from the City
as specified in Section 3.6, or, if such relocation cannot be accomplished within 60 days,
then within a reasonable period of time as mutually agreed to by City and Company.
4.3 Projects with Federal Funding. Relocation, removal, or rearrangement of
any Company Electric Facilities made necessary because of the extension into or
through City of a federally-aided highway project shall be governed by the provisions of
Minnesota Statutes, Section 161.46, as supplemented or amended. It is understood that
the right herein granted to Company is a valuable right. City shall not order Company to
remove or relocate its Electric Facilities when a Public Way is vacated, improved or
realigned because of a renewal or a redevelopment plan which is financially subsidized
in whole or in part by the Federal Government or any agency thereof, unless the
reasonable non-betterment costs of such relocation and the loss and expense resulting
therefrom are first paid to Company, but the City need not pay those portions of such for
which reimbursement to it is not available.
4.4 No Waiver. The provisions of this franchise apply only to facilities
constructed in reliance on a franchise from the City and shall not be construed to waive
or modify any rights obtained by Company for installations within a Company right-of-
way acquired by easement or prescriptive right before the applicable Public Way or
Public Ground was established, or Company's rights under state or county permit.
8-7-5: TREE TRIMMING:
Company may trim all trees and shrubs in the Public Ways and Public Grounds of City,
but only to the extent Company finds the trimming and cutting necessary to avoid
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 6
interference with the proper construction, operation, repair and maintenance of any
Electric Facilities installed hereunder, provided that Company shall save the City
harmless from any liability arising therefrom, and subject to permit or other reasonable
regulation by the City.
8-7-6: INDEMNIFICATION.
6.1 Indemnity of City. Company shall indemnify, keep and hold the City free
and harmless from any and all liability on account of injury to persons or damage to
property occasioned by the construction, maintenance, repair, inspection, the issuance of
permits, or the operation of the Electric Facilities located in the Public Ways and Public
Grounds. The City shall not be indemnified for losses or claims occasioned through its
own negligence except for losses or claims arising out of or alleging the City's
negligence as to the issuance of permits for, or inspection of, Company's plans or work.
The City shall not be indemnified if the injury or damage results from the performance
in a proper manner of acts reasonably deemed hazardous by Company, and such
performance is nevertheless ordered or directed by City after notice of Company's
determination.
6.2 Defense of City. In the event a suit is brought against the City under
circumstances where this agreement to indemnify applies, Company at its sole cost and
expense shall defend the City in such suit if written notice thereof is promptly given to
Company within a period wherein Company is not prejudiced by lack of such notice. If
Company is required to indemnify and defend, it will thereafter have control of such
litigation, but Company may not settle such litigation without the consent of the City,
which consent shall not be unreasonably withheld. This section is not, as to third
parties, a waiver of any defense or immunity otherwise available to the City; and
Company, in defending any action on behalf of the City shall be entitled to assert in any
action every defense or immunity that the City could assert in its own behalf. This
franchise agreement shall not be interpreted to constitute a waiver by the City of any of
its defenses of immunity or limitations on liability under Minnesota Statutes Chapter
466.
8-7-7: VACATION OF PUBLIC WAYS.
The City shall give Company at least two weeks prior written notice of a proposed
vacation of a Public Way.
Except where required for a City improvement project, the vacation of any Public Way,
after the installation of Electric Facilities, shall not operate to deprive Company of its
rights to operate and maintain such Electric Facilities, until the reasonable cost of
relocating the same, and the loss and expense resulting from such relocation, are first
paid to Company. In no case, however, shall City be liable to Company for failure to
specifically preserve a right-of-way under Minnesota Statutes, Section 160.29.
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 7
In accordance with Minnesota Rules, Part 7819.3200, if the City’s order directing
vacation of the Public Way does not require relocation of the Company’s Electric
Facilities to prevent interference with a current public improvement, the vacation
proceedings shall not be deemed to deprive Company of its right to continue to use
the right-of-way of the former Public Way for its Electric Facilities installed prior to
such order of vacation.
8-7-8: CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of
Company, succeed to all of the rights and obligations of the City provided in this
Ordinance.
8-7-9: FRANCHISE FEE.
9.1 Fee Schedule. During the term of the franchise hereby granted, and in lieu
of any permit or other fees being imposed on Company, the City may impose on
Company a franchise fee by collecting the amounts indicated in the Fee Schedule set
forth in a separate ordinance from each customer in the designated Company
Customer Class. The parties have agreed that the franchise fee collected by the
Company and paid to the City in accordance with this Section 9 shall not exceed the
following amounts.
Class Fee Per Premise Per Month
Residential $ 1.95
Sm C & I – Non-Dem $ 5.50
Sm C & I – Demand $ 31.00
Large C & I $ 190.00
Public Street Ltg $ 12.00
Muni Pumping –N/D $ 12.00
MuniPumping – Dem $ 31.00
9.2 Separate Ordinance. The franchise fee shall be imposed by a separate
ordinance duly adopted by the City Council, which ordinance shall not be adopted
until at least 60 days after written notice enclosing such proposed ordinance has been
served upon Company by certified mail. The fee shall not become effective until the
beginning of a Company billing month at least 60 days after written notice enclosing
such adopted ordinance has been served upon Company by certified mail. Section
2.5 shall constitute the sole remedy for solving disputes between Company and the
City in regard to the interpretation of, or enforcement of, the separate ordinance. No
action by the City to implement a separate ordinance will commence until this
Ordinance is effective. A separate ordinance which imposes a lesser franchise fee on
the residential class of customers than the maximum amount set forth in Section 9.1
above shall not be effective against Company unless the fee imposed on each other
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 8
customer classification is reduced proportionately in the same or greater amount per
class as the reduction represented by the lesser fee on the residential class.
9.3 Terms Defined. For the purpose of this Section 9, the following definitions
apply:
9.3.1 “Customer Class” shall refer to the classes listed on the Fee
Schedule and as defined or determined in Company’s electric tariffs on
file with the Commission.
9.3.2 “Fee Schedule” refers to the schedule in Section 9.1 setting forth
the various customer classes from which a franchise fee would be
collected if a separate ordinance were implemented immediately after the
effective date of this franchise agreement. The Fee Schedule in the
separate ordinance may include new Customer Class added by Company
to its electric tariffs after the effective date of this franchise agreement.
9.4 Collection of the Fee. The franchise fee shall be payable quarterly and shall
be based on the amount collected by Company during complete billing months during
the period for which payment is to be made by imposing a surcharge equal to the
designated franchise fee for the applicable customer classification in all customer
billings for electric service in each class. The payment shall be due the last business
day of the month following the period for which the payment is made. The franchise
fee may be changed by ordinance from time to time; however, each change shall meet
the same notice requirements and not occur more often than annually and no change
shall require a collection from any customer for electric service in excess of the
amounts specifically permitted by this Section 9. The time and manner of collecting
the franchise fee is subject to the approval of the Commission. No franchise fee shall
be payable by Company if Company is legally unable to first collect an amount equal
to the franchise fee from its customers in each applicable class of customers by
imposing a surcharge in Company’s applicable rates for electric service. Company
may pay the City the fee based upon the surcharge billed subject to subsequent
reductions to account for uncollectibles, refunds and correction of erroneous billings.
Company agrees to make its records available for inspection by the City at reasonable
times provided that the City and its designated representative agree in writing not to
disclose any information which would indicate the amount paid by any identifiable
customer or customers or any other information regarding identified customers. In
addition, the Company agrees to provide at the time of each payment a statement
summarizing how the franchise fee payment was determined, including information
showing any adjustments to the total surcharge billed in the period for which the
payment is being made to account for any uncollectibles, refunds or error corrections.
9.5 Equivalent Fee Requirement. The separate ordinance imposing the fee shall
not be effective against Company unless it lawfully imposes and the City monthly or
more often collects a fee or tax of the same or greater equivalent amount on the receipts
from sales of energy within the City by any other energy supplier, provided that, as to
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 9
such a supplier, the City has the authority to require a franchise fee or to impose a tax.
The “same or greater equivalent amount” shall be measured, if practicable, by
comparing amounts collected as a franchise fee from each similar customer, or by
comparing, as to similar customers the percentage of the annual bill represented by the
amount collected for franchise fee purposes. The franchise fee or tax shall be applicable
to energy sales for any energy use related to heating, cooling or lighting, or to run
machinery and appliances, but shall not apply to energy sales for the purpose of
providing fuel for vehicles. If the Company specifically consents in writing to a
franchise or separate ordinance collecting or failing to collect a fee from another energy
supplier in contravention of this Section 9.5, the foregoing conditions will be waived to
the extent of such written consent.
9.6 Exception to Equivalent Fee Requirement. The requirement in Section 9.5
to impose an equivalent fee on any other energy supplier does not apply if the City uses
the franchise fee collected for no purpose other than betterment of the Electric Facilities,
including such things as relocating poles, placing the Electric Facilities underground or
installing lighting above ground, or to pay charges for the operations and maintenance of
the streetlight system installed in Company’s service territory in the City, and
incorporates the provisions of this Section 9.6 by reference or restatement. If the City
wishes to take advantage of this exception, the City must separately account for all
franchise fees received from Company. The City must provide a report to Company no
later than 30 days after the due date for each franchise fee payment indicating the current
balance of the franchise fee account, the expenditures from the account since the last
report, the budgeted expenditures from the account for the current calendar year, and the
amount committed by contract for expenditures in the current budget year. The City
will promptly give Notice to Company if and when the unallocated balance reaches
$1,000,000.00. The unallocated balance means the balance minus any amounts
committed by contract for expenditures. Upon receiving this Notice, Company will
cease collection at the end of the first full monthly billing cycle, which occurs after
receipt of the Notice and thereafter Company will have no further obligation to pay the
franchise fee to the City until the first billing month commencing 90 days after Notice
that the unallocated balance has fallen below $300,000.00. The City will have no
obligation to return any amount which exceeds the $1,000,000.00 unallocated balance or
any balance remaining upon any repeal of the separate ordinance by the City, provided
such balance will be reinstated by the City to the separate account if said separate
ordinance is subsequently reenacted. Any franchise fee imposed on Company as
authorized by this Section 9.6 shall be the exclusive fee payable by Company under this
franchise until the City, by ordinance, repeals the separate ordinance imposing the fee
under this Section 9.6.
8-7-10: PROVISIONS OF ORDINANCE.
10.1 Severability. Every section, provision, or part of this Ordinance is
declared separate from every other section, provision, or part; and if any section,
provision, or part shall be held invalid, it shall not affect any other section, provision,
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 10
or part. Where a provision of any other City ordinance conflicts with the provisions
of this Ordinance, the provisions of this Ordinance shall prevail.
10.2 Limitation on Applicability. This Ordinance constitutes a franchise
agreement between the City and Company as the only parties and no provision of this
franchise shall in any way inure to the benefit of any third person (including the
public at large) so as to constitute any such person as a third party beneficiary of the
agreement or of any one or more of the terms hereof, or otherwise give rise to any
cause of action in any person not a party hereto.
8-7-11: AMENDMENT PROCEDURE.
Either party to this franchise agreement may at any time propose that the agreement be
amended to address a subject of concern and the other party will consider whether it
agrees that the amendment is mutually appropriate. If an amendment is agreed upon,
this Ordinance may be amended at any time by the City passing a subsequent
ordinance declaring the provisions of the amendment, which amendatory ordinance
shall become effective upon the filing of Company’s written consent thereto with the
City Clerk within 90 days after the date of final passage by the City of the
amendatory ordinance.
8-7-12: PREVIOUS FRANCHISES SUPERSEDED.
This franchise supersedes any previous electric franchise granted to Company or its
predecessor.
8-7-13: FRANCHISE FEE.
During the term of the franchise granted by Ordinance No. 455 to Northern States
Power Company, D/B/A Xcel Energy, its successors and assigns (Company), and
subject to the terms and conditions specified in that Ordinance, in particular Section
8-7-9, the City hereby imposes on Company a franchise fee determined by collecting
the amounts indicated in the following Fee Schedule from each customer in the
designated Company Customer Class as defined in tariffs filed by the Company with
the Minnesota Public Utilities Commission..
Class Fee Per Premise Per Month
Residential $ 1.95
Small C & I – Non-Dem $ 5.50
Small C & I – Demand $ 31.00
Large C & I $ 190.00
Public Street Lighting $ 12.00
Municipal Pumping –Non-Demand $ 12.00
Municipal Pumping – Demand $ 31.00
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 11
8-7-14: COLLECTION OF THE FEE.
The fee is an account-based fee on each premise and not a meter-based fee. In the
event that an entity covered by this ordinance has more than one meter at a single
premise, but only one account, only one fee shall be assessed to that account. If a
premise has two or more meters being billed at different rates, the Company may
have an account for each rate classification, which will result in more than one
franchise fee assessment for electric service to that premise. If the Company
combines the rate classifications into a single account, the franchise fee assessed to
the account will be the largest franchise fee applicable to a single rate classification
for energy delivered to that premise. In the event any entities covered by this
ordinance have more than one premise, each premise (address) shall be subject to the
appropriate fee. In the event a question arises as to the proper fee amount for any
premise, the Company’s manner of billing for energy used at all similar premises in
the city will control.
8-7-15: PAYMENT OF THE FEE.
The franchise fee shall be payable by the Company quarterly and shall be based on the
amount collected by Company during complete billing months during the period for
which payment is to be made by imposing a surcharge equal to the designated
franchise fee for the applicable customer classification in all customer billings for
electric service in each class. The payment shall be due the last business day of the
month following the period for which the payment is made. No franchise fee shall be
payable by Company if Company is legally unable to first collect an amount equal to
the franchise fee from its customers in each applicable class of customers by
imposing a surcharge in Company’s applicable rates for electric service. Company
may pay the City the fee based upon the surcharge billed subject to subsequent
reductions to account for uncollectibles, refunds and correction of erroneous billings.
The Company shall provide at the time of each payment a statement summarizing
how the franchise fee payment was determined, including information showing any
adjustments to the total surcharge billed in the period for which the payment is being
made to account for any uncollectibles, refunds or error corrections. Company shall
make its records available for inspection by the City at reasonable times.
8-7-16: SURCHARGE.
The City recognizes that the Minnesota Public Utilities Commission allows the utility
company to add a surcharge to customer rates to reimburse such utility company for
the cost of the fee and that Xcel Energy will surcharge its customers in the City the
amount of the fee.
8-7-17: ENFORCEMENT.
MONTICELLO CITY ORDINANCE TITLE VIII /Chapter 7/Page 12
Any dispute, including enforcement of a default regarding this ordinance will be
resolved in accordance with Section 2.5 of the Franchise Agreement.
8-7-18: EFFECTIVE DATE.
The franchise fee shall be become effective after publication and sixty (60) days after
written notice to the Company as provided in the Franchise, and thereupon collection
of the fee for all Customer Classes shall commence at the beginning of the
Company’s June 2007 billing month.
8-7-19: SUNSET CLAUSE.
This ordinance shall automatically sunset on May 31, 2027.
(#455, 3/12/07)
(#456, 3/12/07)
CityCouncilAgenda:5/11/2015
1
4C.ConsiderationofapprovingimplementationofaCommunityBuilderRecognition
Program
A.REFERENCEANDBACKGROUND:
CityCouncilisaskedtoconsiderapprovingtheimplementationofaCommunityBuilder
RecognitionProgram.ThisideawasoriginallybroughtbeforetheCouncilinMarch
2015.Therewassupportfortheconceptandprogram,butavotewastabledandstaff
wasaskedtoidentifyalesscostlywaytoimplementtheprogram.Staffhasfounda
vendorabletoprovideasuitableplaqueatonethirdofthecostoftheoptionoriginally
proposed.
Asyoumayrecall,thepurposeoftheprogramistorecognizecitizensthathavemade
significantcontributionstothecommunity.Inadditiontocommemoratingtheworkof
individuals,avolunteerrecognitionprogramcanbeabeneficialtoolforrecruiting
volunteersforcitycommissionsandanincentiveforcitizenstoinitiateprojectsthat
improvethequalityoflifeinMonticello.
TheCommunityBuilderprogramwasdesignedusingbestpracticesfromseveralsimilar
programs.Thoseinterestedinnominatinganindividualforconsiderationwillbeaskedto
completeandsubmitanapplication.Applicationswillbereviewedbyasmallcommittee
and,ifapproved,willberecognizedbasedonthelevelofthenominee’sservice
contribution.Thethreelevelsofrecognitioninclude:aproclamationataCityCouncil
meeting,aspaceonajointplaque,oranindividualplaquedisplayedinadesignated
spaceintheMonticelloCommunityCenter.
Originallytheseplaqueswereanticipatedtocostapproximately$600giventhenecessary
sizeandtheneedforauniquedesign.However,atthedirectionofcouncilmembers,staff
furtherresearchedoptionsandidentifiedanalternativewhichwillreduceboththeinitial
implementationcostsandthefuturecostsofaddingrecipientstotheCommunityBuilder
Wall.Staffhopestheupdatedbudgetwillallowforaprogramthatthrivesinthe
community.
A1.BudgetImpact:Thereducedpricefortheplaquesis$200.Inthefirstyearit
wouldbenecessarytoorderthejointplaque,aswellasanyindividualplaques,
forthefirstroundofrequests.Astimesgoeson,staffhopestoseeonetotwo
requestsperyear.Therewillbeadditionalcostsinthefirstyeartopaintthe
sectionofthewalldesignatedfortheCommunityBuilderProgram.
A2.StaffWorkloadImpact:Theprogramwillrequireacoordinatortodistribute
andreceiveapplications,advertisetheprogramtothepublic,coordinatethe
reviewcommittee,ordertheplaques,andprepareagendaitemsforcouncil
presentations.Therecommendedpositiontoadministerthisprogramwouldbethe
CommunicationsCoordinator.
B.ALTERNATIVEACTIONS:
1.MotiontoapproveimplementationofaCommunityBuilderRecognition
Program.
CityCouncilAgenda:5/11/2015
2
2.MotiontoapprovetheCommunityBuilderRecognitionProgramwithchangesas
directedbytheCityCouncil.
3.MotiontodenyapprovaloftheCommunityBuilderRecognitionProgram.
C.STAFFRECOMMENDATION:
Citystaffrecommendsalternative#1.
D.SUPPORTINGDATA:
CommunityBuilderRecognitionProgramCriteria
COMMUNITY BUILDER RECOGNITION PROGRAM, CITY OF MONTICELLO - PROGRAM CRITERIA
How Candidates are identified:
Candidates for recognition can be submitted by application from citizens of Monticello, members of Community
Organizations, a family member and employees of the City of Monticello. Application attached.
Schedule for Recognition:
Recognition will be reviewed based on application submissions.
Who will review applicants for recognition and determine the level of recognition:
The City Council and City Administrator will determine the make-up of the reviewing committee. The committee
will consist of at the program administrator and at least three other people, but not more than four. The
committee should include previous City Officials; ex-Mayor, ex-Council members, or ex-Planning Commission or
EDA members. Also eligible would be ex-School Board members, or ex-County Commissioners. The City
Administrator will determine the City Staff individual who will oversee the program.
Levels of Recognition:
1. Proclamation at City Council identifying contribution.
2. Name identified on a joint plaque with short description of contribution.
3. Individual plaque with picture and description identifying contribution.
4. For Level 3 honorees, an individual plaque will be given to the honoree.
Recognition can be item one only, or item one and two, or item one and three.
Criteria for recognition:
Length, commitment and level of Service to the City of Monticello.
Participation in or initiation of a community project or program of significance to the community.
Other contributions to the community and their significance clearly identified.
Significance of contribution will be based on the value added to the community of Monticello.
Information must be verifiable.
Community Builder Recognition Area:
The honorees will have their plaques or the joint plaque will be installed on the soffit area across from City Hall
above the bulletin boards and restroom entrances.
Additional Community Builder Information:
Recognition plaques will remain on display for a minimum of 20 years.
Maintenance of the plaques will be the responsibility of the City, performed by the Community Center
Custodial staff.
If a plaque is removed for any reason, the plaque will become the property of the individual honored or
the family of the honoree.
Preparing the Wall Space for Program:
Paint wall a different color to highlight the recognition area.
Wall stencil identifying “Community Builder Recognition Program”
Plaque describing the program and how to submit applicants.
Add display lighting to illuminate plaques.