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City Council Agenda Packet 07-27-20151 AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,July27,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromJuly13,2015(audit) •SpecialMeetingMinutesfromJuly13,2015(spaceneeds) •RegularMeetingMinutesfromJuly13,2015 C.ConsiderationofAddingItemstotheAgenda D.CitizenComments E.PublicServiceAnnouncements •MovieinthePark(8/8) •BrewFest(8/15) F.CouncilLiaisonUpdates •FiberNetMonticelloAdvisoryBoard(BS,CG) •PersonnelCommittee(BS,CG) •PoliceAdvisoryCommittee(TP) •MonticelloCommunityCenterAdvisoryBoard(BS) •ParksCommittee(GP) G.DepartmentUpdates •BudgetWorkshopReview(BS) •CityAdministrator(JO) •CommunityDevelopment(AS) o IntroductionofBuildingOfficial o IRET •Engineering(SB) o Highway25/CSAH75&Highway25Expansion SPECIALMEETING/WORKSHOP 5:00p.m.-BudgetWorkshop(Mississippi) 2 2.ConsentAgenda A.Considerationofapprovingthepaymentofbills B.Considerationofapprovingnewhires/departures C.Considerationofapprovingthesale/disposalofsurpluscityproperty D.ConsiderationofadoptingResolution#2015-055approvinganapplicationfora GamblingPremisesPermittoconductgamblingatRiverCityExtreme Applicant:MonticelloYouthHockeyProgram E.ConsiderationofadoptingResolution#2015-057amendingtheFinalPlatfor HoglundBusPark,atwolotcommercialdevelopmentinanexistingPlannedUnit DevelopmentDistrict.Applicant:WAGPartners,LLP F.ConsiderationofadoptingResolution#2015-056formallyestablishingauthorized publicuseandapprovingconveyanceofatax-forfeitedparceltotheCityof Monticello,andreleasingfiveparcelsforpublicauctionatWrightCounty G.Considerationofadoptingadatapracticespolicyforensuringthesecurityof“not public”dataasrequiredbyMNStatutes,Section13.025 H.ConsiderationofapprovingadjustmentstotheMCCpart-timeandCity temporary/alternatesalaryschedulestomeetminimumwagerequirements I.ConsiderationofadoptingResolution#2015-060approvingaCooperative ConstructionAgreementwithMnDOTandaccepttheCIMSgrantof$616,000 relatedtotheTH25/CSAH75IntersectionImprovementProjectNo.10C009 J.ConsiderationofadoptingResolution#2015-059toenterintoanagency agreementwithMnDOTforfederalaidfortheTH25/CSAH75Intersection ImprovementProjectNo.10C009 K.ConsiderationofauthorizingpurchaseofwetlandcreditsfortheFallonAvenue pathwayextension,CityProjectNo.14C003 L.Considerationofapprovingtheindividualpensioncontributionamountfor VolunteerFirefighterReliefAssociationmembers M.ConsiderationofadoptingResolution#2015-058acceptingtheofferofthe MinnesotaPublicFacilitiesAuthoritytopurchaseaGeneralObligationSewer RevenueNote,Series2015A,intheoriginalaggregateprincipalamountof $2,391,483;providingforitsissuance;andauthorizingtheexecutionofaproject loanagreementandotherdocuments 3 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion 3.PublicHearings –None 4.RegularAgenda A.Considerationofauthorizingstafftoresearchoptionsforestablishingvideo surveillancecapabilitiesmonitoringpublicspacesorfacilities B.ConsiderationofauthorizingpurchaseofCalixCompasssoftwaresuitefortrial periodof3months 5.AddedItems 6.Adjournment AGENDA SPECIALWORKSHOPMEETING–MONTICELLOCITYCOUNCIL Monday,July27,2015–5:00p.m. MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta Others:WayneOberg,JeffO’Neill 1.CalltoOrder 2.PurposeofWorkshop:Reviewofproposed2016Budget 3.Adjournment City Council Special Meeting Minutes (audit) – July 13, 2015 Page 1 | 2 MINUTES SPECIAL MEETING – MONTICELLO CITY COUNCIL Monday, July 13, 2015 – 5 p.m. Academy Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Wayne Oberg, Jeff O’Neill, Jim Eichten (MMKR), Angie McIntire 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5 p.m. in the Academy Room. He introduced John Rued, the city’s new building official. 2. Purpose of Meeting: Review the 2014 Financial Audit Wayne Oberg introduced Jim Eichten from MMKR and explained that this is a preview of the audit report that Jim Eichten will present at the Council meeting. 3. Workshop: Audit firm, MMKR - comments and discussion of audit Wayne Oberg provided a slide presentation about the 2014 Financial Audit. The first point he made was the purpose of his report: transparency and clarity. He talked about some of the transactions that took place in 2012 which have led to improvements with the 2014 audit. Wayne Oberg noted that the city’s debt has been combined to one fund, but is broken out in the audit report. There were prior period adjustments that had to be made in 2012 and 2013, but none in 2014. Wayne Oberg pointed out some of the interfund loans that have been used to provide adequate cash flow in various funds of the city. Wayne Oberg discussed the investment horizon and pointed out some of the changes that he has made to reduce the number of long term debt maturities. Wayne Oberg pointed out a finding from the 2014 audit. One was a review of accounts payable where it was found that one payment in the sampling of 40 was made more than 35 days after the invoice was received. Wayne Oberg explained that this involved an invoice from Mark Pultusker, who turned it into the city in October 2013. The city was waiting for additional documentation from Mark Pultusker to confirm that the purchase was actually made. The documentation was pursued a number of times but not received. Eventually, authorization was given in March to pay the invoice. Wayne Oberg noted that FiberNet invoices tend to be more problematic, and staff will make efforts to reduce such delays. Wayne Oberg noted that the audit report itself was very clean. Glen Posusta commented on a sentence in the introduction of the audit report referring to the Xcel plant being a small carbon footprint. Jeff O’Neill asked about the city’s current bond rating. Wayne Oberg noted that the city will be going through a bond sale later this year and will need to go through another bond rating call. He does not anticipate any further lowering of the city’s rating, but could not predict what will happen at that time. City Council Special Meeting Minutes (audit) – July 13, 2015 Page 2 | 2 Jim Eichten reviewed the other finding that was noted in the Management Report. Of timesheets that were reviewed by the auditors, there were several that did not have the correct verification/signature from the employee. Wayne Oberg pointed out that those are likely due to timesheets that were turned in prior to the time that this problem was brought to the attention of city staff and corrected in early 2014. 4. Adjournment GLEN POSUSTA MOVED TO ADJOURN THE SPECIAL MEETING AT 5:24 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: _________________________ City Administrator City Council Special Meeting Minutes – July 13, 2015 Page 1 | 3 MINUTES SPECIAL MEETING – MONTICELLO CITY COUNCIL Monday, July 13, 2015 – 5:30 p.m. North Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O’Neill, Tracy Ergen, Wayne Oberg, other city staff 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5:25 p.m. in the Academy Room. 2. Purpose of Meeting: Discuss space needs for City departments Jeff O’Neill explained that the purpose of this meeting is to review some of the space needs in the City and determine what options might be available. 3. Workshop: Discussion of space needs and options for Prairie Center building Jeff O’Neill provided a slide presentation and discussed the goals of the meeting to provide direction on expanding staff facilities at city hall and discuss options for Prairie Center building. Jeff O’Neill first talked about the Prairie Center building, which serves as a retail office for FiberNet. The Sheriff’s Office uses a suite of offices on the second level of that building. Currently, there is an open suite of offices on the first level, which was previously occupied by Rivers of Hope. On the second level, there is a conference/meeting room and some offices that are not occupied on the east half. There is also a storage area located next to the Sheriff’s office on the west half. Jeff O’Neill displayed pictures of the FiberNet offices, which takes up the east half of the lower level. He also provided pictures of the vacant offices (Rivers of Hope) and showed an office that is being used to store old computers to be recycled. Jeff O’Neill asked Council to consider what kind of use might be best if the city would utilize the space. It might also be a consideration to move the FiberNet offices and Sheriff’s Office to another site and sell the Prairie Center building. Jeff O’Neill next discussed the potential of analyzing City Hall to make better use of the space and possibly expand or reorganize to accommodate more staff. It might be desirable to bring more city functions into city hall. A small work group had discussed: consolidating the building staff into their large office, reorganizing the front lobby area to create more office or storefront space, changing the records room into office space, adding an office cubicle in the alcove (windows facing Walnut Street), and reorganizing cubicles. City Council Special Meeting Minutes – July 13, 2015 Page 2 | 3 Jeff O’Neill discussed some of the possibilities of moving offices to other sites to free up the Prairie Center building for sale. The Sheriff’s Office could be moved to the Fire Hall, cold storage could be found in other places, and FiberNet staff could be moved to other locations. Jeff O’Neill noted, however, that the Prairie Center building could provide a good source for other uses for the city: Friendship Island, meeting space, storage space, Sheriff’s Office stays there, future DMV in the event they would have to relocate due to development of Block 34, and relocate Chamber of Commerce from the small building on the corner of TH 25/CSAH 75. Jeff O’Neill discussed some future expansion plans for city space that might allow reorganization at the community center. Currently the City has a long term plan to build a public works facility. The National Guard may have some interest in moving to a different building in order to expand their staff and operations. An addition to a public works facility might be a possibility for them. Jeff O’Neill also noted that original design of the community center allowed for a second floor above city hall. That might be an area to look at. Jeff O’Neill suggested that planning would likely need to include an architect and building code review if they were to look at a second story or reconstruction. Glen Posusta commented that it might be worthwhile to look at an expansion of the MCC to the west and south, which could incorporate MCC offices and support and maybe the DMV. Then city hall could expand into some spaces previously occupied by MCC. Jeff O’Neill noted that gym space is likely also a future need, and it might make sense to set aside expansion to the west for that. It was noted that the county’s market value for 2015 of the Prairie Center building is $584,000, which compares to $600,000 that the City paid for the building in 2009. It is unknown whether it would be worthwhile to put the building up for sale. Brian Stumpf commented that he feels strongly that the City should make every attempt to utilize available space at the city hall and community center and, if possible, to dispose of items that are not needed in order to create more space. Tom Perrault asked about the area that the National Guard occupies. Jeff O’Neill commented on the discussion that was held when they expressed an interest in occupying a new space at some time. Under the current agreement, there is no provision for termination of the agreement so it’s likely that the City would have to continue to provide space. Monetary commitment from the National Guard toward facilities for relocation are not known. Brian Stumpf suggested that staff should be given authorization to come up with a plan to utilize space in the MCC/City Hall for accommodating more staff at city hall. He feels that Prairie Center would be left as is for the time being with FiberNet and the Sheriff’s Office continuing to occupy the building. City Council Special Meeting Minutes – July 13, 2015 Page 3 | 3 CHARLOTTE GABLER MOVED TO AUTHORIZE CITY STAFF TO PREPARE A PLAN DESIGN TO ACCOMMODATE ADDITIONAL STAFFING NEEDS FOR CITY HALL AND BRING BACK TO COUNCIL FOR REVIEW. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0. 4. Adjournment TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 6:14 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. Recorder: Catherine M. Shuman ____ Approved: Attest: ________________________ City Administrator City Council Minutes – July 13, 2015 Page 1 | 9 MINUTES REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, July 13, 2015 – 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance The meeting was called to order by Mayor Stumpf at 7 p.m. with a quorum present. The pledge of allegiance was recited. Mayor Stumpf thanked everyone that was involved in the 2015 Riverfest community celebration. B. Approval of Meeting Minutes  Regular Meeting Minutes from June 22, 2015 TOM PERRAULT MOVED TO APPROVE THE JUNE 22, 2015 REGULAR MEETING MINUTES. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. C. Consideration of Adding Items to the Agenda  Elm Street tree (Glen Posusta)  Swan River crossing (Tom Perrault) D. Citizen Comments  None E. Public Service Announcements/Updates  Riverfest wrap-up – Jeff O’Neill commented that city staff was involved in many aspects, and he heard from a number of citizens about how nice everything looked. Brian Stumpf added that the weather often has an influence on the weekend; the attendance at the parade was down which was probably due to the heat. He did receive a phone call complaint about the music from the Saturday night dance.  City Volunteer Recognition Picnic (7/16) – Rachel Leonard announced that volunteers who serve on city boards and commissions have been sent invitations to a picnic at the Bertram Chain of Lakes beach on July l6th.  Movie in the Park (7/25) – Kitty Baltos announced the upcoming movie in the park on July 25th which starts at dusk. “Big Hero 6” will be sponsored by Schlenner/Wenner and is free to the public. Other upcoming movies in the park are “Into the Woods’ on August 8th and “Paddington” on August 21st. F. Council Liaison Updates City Council Minutes – July 13, 2015 Page 2 | 9  IEDC, TAC, & Bertram Chain of Lakes meetings cancelled – Brian Stumpf attended the emergency preparedness planning at the state Emergency Operations Center.  Personnel Committee (Brian Stumpf, Charlotte Gabler) – meeting this week.  Planning Commission (Charlotte Gabler) – all positions are filled.  EDA (Lloyd Hilgart, Tom Perrault) – Additional funding was granted for remediation at 100 W Broadway.  PAC (Tom Perrault) - meets this Wednesday at 7 pm. Tom attended emergency preparedness planning at Wright County. G. Department Updates  Special Meeting/Workshop Review (Mayor) – Audit was previewed and report will be coming up later in the meeting. Discussed space needs for the city hall; staff was directed to prepare a plan to bring back to Council.  City Administrator (O’Neill) – Summarized action taken by MN Public Utilities Commission regarding solar gardens, limiting them to 5 megawatt or approximately 5 acres per facility. Mentioned that John Rued started his position today as the City’s new building official. 2. Consent Agenda CHARLOTTE GABLER MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS A, D, G, J, AND N AND TO TABLE ITEM M TO THE NEXT COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. A. Consideration of approving the payment of bills. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires/departures. Action Taken: Approve new hires and terminations for Water Department, MCC, Building Department, City Administration, and Liquor Store. C. Consideration of approving the sale or disposal of surplus city property. Action Taken: Approve the sale or disposal of surplus city property identified as follows, with estimated values as shown.  $100,000+ - 1998 Ag-Chem Terra-Gator Sludge Applicator  $10,000 - $50,000 – 1997 Polar Stainless Steel 6000 gallon tanker trailer, 1982 International S2500 tri-axle with 4000 gallon tank, 1982 International Sludge Applicator with 2000 gallon tanks and John Deere rear differential  $1 - $10,000 – John Deere 230 Disc Plow, Miscellaneous vinyl fence, Miscellaneous street signs, Miscellaneous office panels City Council Minutes – July 13, 2015 Page 3 | 9 D. Consideration of approving use of commuter Park & Ride lot for overflow parking for a fundraising event on August 1st at River City Extreme. Applicant: MAML Hockey. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of approving a Special Event Permit allowing use of commuter Park & Ride lot and related assistance in conjunction with Taste of the Town event on September 10, 2015. Applicant: Monticello Rotary Club. Action Taken: Approve a Special Event Permit allowing temporary use of the Commuter Park and Ride lot for the Rotary’s Taste of the Town event, beginning with set-up on Wednesday, September 9, 2015 through 10 p.m. on Thursday, September 10, 2015, including use of public parking facilities and city services as described in the staff report, contingent on the following.  Continued site plan coordination with the Street Superintendent, including park and ride lot closure and signage.  Coordination of tent placement with Engineering/Street departments relative to powerlines.  Verification of parking agreement with Muller Theatres.  Notification and event coordination with Wright County Sheriff’s Office.  Provide a Certificate of Insurance for the event for liquor and general liability, with the City named as a second insured. (received) F. Consideration of approving an application for a one-day temporary on-sale liquor license for Monticello Rotary Club for the Taste of the Town event. Action Taken: Approve the application for a one-day temporary on-sale liquor license for Monticello Rotary Club for the Taste of the Town event on September 10, 2015 to be held at the Commuter Park and Ride lot. G. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event Applicant: Monticello Lions Club. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of authorizing WSB and Associates to prepare the Part 2 amendment to the Wellhead Protection Plan. Action Taken: Authorize WSB and Associates to prepare the Part 2 amendment to the Wellhead Protection Plan at a cost not to exceed $19,570. I. Consideration of adopting Resolution #2015-053 stating intent to reimburse from bond proceeds for 2016 Street Reconstruction Improvements and adjusting maximum reimbursement amounts for Phosphorous Reduction and Other Improvements to the Wastewater Treatment Facility & System and for miscellaneous improvement projects including School Boulevard/Fallon Avenue and TH25/85th Street Improvements. Action Taken: Adopt Resolution #2015- 053 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued for the 2016 Street City Council Minutes – July 13, 2015 Page 4 | 9 Reconstruction Project, School Boulevard/Fallon Avenue and 85th Street Improvements (City Project No. 14C003), and Phosphorous Reduction, Digester Cover, and Other Wastewater Treatment Facility and System Improvements (City Project No. ZZPHOS and 14C002). J. Consideration of amending the Riverside Cemetery Rules and Regulations to remove Section 14.3.7 regarding banning of guns. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of adopting Resolution #2015-054 accepting quotes and awarding a contract for the 2015 Street Pavement Marking Project. Action Taken: Adopt Resolution #2015-054 accepting quotes and awarding a contract for the 2015 Street Pavement Marking Project to Century Fence Company in the estimated amount of $15,928.20 depending on exact linear feet for Chelsea Road and East 7th Street. L. Consideration of adopting Ordinance No. 618 amending the Monticello Zoning Ordinance Chapter 3, Section 7(E)(8) regulating principal structure setbacks in non-riparian side, front and rear yards in the Mississippi Wild & Scenic Recreational River District. Applicant: City of Monticello. Action Taken: Adopt Ordinance No. 618 amending the Monticello Zoning Code Chapter 3, Section 7(E)(8) regulating principal structure setbacks (listed as follows) in non-riparian side, front, and rear yards in the Mississippi Wild & Scenic Recreational River District, based on findings that the amendments support the Comprehensive Plan, are consistent with Minnesota Rules for the Mississippi Wild and Scenic Recreational River District, and eliminate conflicts between the ordinance and existing development and reduce non- conformities in the overlay district. Table 3-21: WILD & SCENIC PRINCIPAL STRUCTURE SETBACKS Front yard setbacks and setback from rights-of-way or roadway easements:  Arterial Road: change from 70 feet to 30 feet  Collector Road: change from 70 feet to 30 feet Side yard setbacks:  Sewered: change from 30 feet to 10 feet Rear yard setbacks:  Unsewered: change from 30 feet to 50 feet  Sewered: change from 50 feet to 30 feet M. Consideration of approving the individual pension contribution amount for Volunteer Firefighter Relief Association members. THIS ITEM WAS TABLED UNTIL THE NEXT COUNCIL MEETING. N. Consideration of adopting data practices policies required by MN Statutes, Section 13.025, relative to the Data Practices Act. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes – July 13, 2015 Page 5 | 9 2A. Consideration of items removed from the consent agenda for discussion 2A. Consideration of approving the payment of bills Glen Posusta asked about a billing for the Moose Sherritt Ice Arena. Kitty Baltos explained that the arena and Community Center share the profits from the Men’s Hockey league. This is payment to the arena for their 50% share of the profits. GLEN POSUSTA MOVED TO APPROVE THE BILL AND PURCHASE CARD REGISTERS FOR A TOTAL AMOUNT OF $239,010.34. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-0. 2D. Consideration of approving use of commuter Park & Ride lot for overflow parking for a fundraising event on August 1st at River City Extreme. Applicant: MAML Hockey Charlotte Gabler asked the time that the band will be playing and verified that the Sheriff’s Department would be available if a problem occurred. Glen Posusta feels the time that the band is playing is too late and would like to see that reconsidered in the future. It was noted that the Special Event Permit was approved at the previous Council meeting and included a requirement that the applicants have to notify surrounding neighbors of the event. BRIAN STUMPF MOVED TO APPROVE THE USE OF THE CITY PARK AND RIDE FACILITY AS ASSOCIATED WITH THE PREVIOUS LY-APPROVED MOOSEFEST SPECIAL EVENT PERMIT FOR OUTDOOR ENTERTAINMENT AT RIVER CITY EXTREME FOR AUGUST 1, 2015, SUBJECT TO COORDINATION WITH THE STREETS SUPERINTENDENT AND APPROPRIATE LIABILITY INSURANCE FOR THE PARK AND RIDE USE. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. 2G. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event Applicant: Monticello Lions Club Charlotte Gabler asked about the time allotted for music on this permit and suggested that the permit form could include a check off for music. Brewfest Chair Chad Vokaty (20704 Atlantic Boulevard of Big Lake) indicated that the music for Brewfest will run from 3 to 7 p.m., which is within the time frame allowed by city ordinance. Angela Schumann explained that, although there is no specific check-off on the permit form for music, the applicant submits a narrative which includes hours of operations and addresses entertainment, music, and other activities. She commented that it would make sense to review city noise ordinances and include some specific language for special event permits. Charlotte Gabler asked to have city staff look into this. City Council Minutes – July 13, 2015 Page 6 | 9 CHARLOTTE GABLER MOVED TO APPROVE A SPECIAL EVENT PERMIT ALLOWING TEMPORARY USE OF WEST BRIDGE PARK FOR THE MONTICELLO LIONS BREWFEST EVENT FROM 7 A.M. TO 10 P.M.ON AUGUST 15, 2015, INCLUDING CITY ASSISTANCE, USE OF MUNICIPAL PARKING LOTS, AND STREET CLOSURES AS DESCRIBED IN THE STAFF REPORT, CONTINGENT ON THE FOLLOWING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5-0.  Continued site plan and parking use coordination with the Street and Park Superintendents.  Appropriate signage and fencing in coordination with the Street and Park Superintendents.  Verification of trash and portable bathroom services for the event.  Verification of notification of affected local businesses and residents within a 2-block radius of the Park by permit holder, no later than two weeks prior to event.  Notification and event coordination with Wright County Sheriff’s Office.  Provide a Certificate of Insurance for the event, including liquor and general liability, with the City named as a second insured. 2J. Consideration of amending the Riverside Cemetery Rules and Regulations to remove Section 14.3.7 regarding banning of guns Tom Perrault clarified that he agrees with removing Section 14.3.7 but does not agree with some other items in the Rules and Regulations. He noted that the time for cemetery hours had been changed at a previous meeting and should be reflected correctly in the Rules and Regulations. TOM PERRAULT MOVED TO APPROVE AN AMENDMENT TO THE RIVERSIDE CEMETERY RULES AND REGULATIONS TO REMOVE SECTION 14.3.7 AND RENUMBER ACCORDINGLY. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5-0. 2N. Consideration of adopting data practices policies required by MN Statutes, Section 13.025, relative to the Data Practices Act Glen Posusta objected to approving the proposed data practices policies until the Policy to Ensure Security of Not Public Data is also completed. He stated he would prefer to table this item until all three policies are prepared and presented. Jeff O’Neill explained that Council could approve the two policies that are completed and staff would work on the remaining one and bring that back for approval. It will be helpful to have the two policies in place because there are allowances for charging for data to be prepared for requests that have been received. CHARLOTTE GABLER MOVED FOR ALTERNATIVE #2 TO ADOPT (A) DATA PRACTICES POLICY FOR MEMBERS OF THE PUBLIC AND (B) DATA PRACTICES POLICY FOR SUBJECTS OF DATA AS PROPOSED. LLOYD City Council Minutes – July 13, 2015 Page 7 | 9 HILGART SECONDED THE MOTION. MOTION CARRIED 4-1 WITH GLEN POSUSTA VOTING IN OPPOSITION. 3. Public Hearings - None 4. Regular Agenda A. Consideration of accepting the 2014 Financial Audit report Wayne Oberg explained that part of the annual acceptance of the audit report is to provide a report to Council. He introduced Jim Eichten of MMKR who will present a summary report to Council. Jim Eichten provided a slide presentation in which he discussed the Auditor’s role to give an opinion on financial statements and to test internal controls and compliance with laws. Jim Eichten discussed the Management Report and reviewed their audit opinions and findings. There were no findings in regard to internal controls. However, they did have two findings in regard to legal compliance: one was with timesheet declarations for payroll, which were missing on some timesheets done prior to the time that the 2014 audit was performed; the other finding was with timely payment of invoices, which was explained during the audit review at the special meeting. Jim Eichten provided some comparisons of taxable market value from the past ten years. He also compared tax rates between the City and other cities across the state, with the City having a lower tax rate than average. In comparing tax revenues, the City receives a higher amount of property taxes in comparison to other cities statewide of similar population. Likewise, the City has a higher expense ratio, especially in the category of debt service. Next, Jim Eichten provided a chart showing the city’s financial position over the last ten years. The fund balances meet the policies set by Council in management of fund balances. Jim Eichten reviewed the status of city enterprise funds, which include water, sewage, liquor, fiber optics, and deputy registrar. He emphasized the improvement in the fiber optics fund which now shows a positive fund balance. The overall position of the city greatly improved from 2013 to 2014. Jim Eichten summarized by stating that the audit results were very positive. Jeff O’Neill commended Wayne Oberg and his department for their excellent work on the audit and the support of all city staff in their budgets and assistance with the audit when requested. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ACCEPT THE 2014 ANNUAL FINANCIAL AUDIT REPORT. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5-0. B. Consideration of approving City grant match for a Phase IX acquisition at the Bertram Chain of Lakes Regional Park/YMCA Camp Manitou City Council Minutes – July 13, 2015 Page 8 | 9 Angela Schumann presented information about the proposed request before Council to approve matching funds for a Phase IX acquisition at Bertram Chain of Lakes. This proposed land purchase includes 50 land acres and completes acquisition of Parcel 4. The city and county received a $1 million grant from the FY 2015 Parks and Trails Legacy grant program, which requires a 20% grant match. This funding is proposed to come from the closed bond component of the Capital Projects Fund. Angela Schumann noted that Wright County has already approved their share of the matching funds. Angela Schumann reviewed the purchases to date for Bertram Chain of Lakes Park and the progress of acquiring the various parcels. Six parcel acquisitions have been completed and Phase VII (portion of Parcel 4) and Phase VIII (majority of Parcel 1) are in process. Angela Schumann went through a list of improvements that have been completed at the Bertram Chain of Lakes Park. Brian Stumpf commented on the grand opening that recently took place to celebrate the completion of the beach and natural playground. Wayne Oberg commented that the acquisition funds would be transferred in the year that the property sale and closing actually takes place. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE FY2015 PARKS AND TRAILS LEGACY GRANT MATCH FUNDING IN THE AMOUNT OF $208,000 FROM THE CAPITAL PROJECTS FUND FOR A PHASE IX ACQUISITION AT BERTRAM CHAIN OF LAKES REGIONAL PARK, INCLUDING APPRAISAL AND CLOSING COSTS, IN CONJUNCTION WITH A MATCH FROM WRIGHT COUNTY, AND TO DIRECT STAFF TO PREPARE APPROPRIATE CLOSING AND PURCHASE DOCUMENTS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULT VOTING IN OPPOSITION. C. Consideration of approving a contract with WSB & Associates for the Bertram Chain of Lakes Athletic Park Planning Project to include a master site plan, phasing plan, feasibility report, schematic grading plan, and construction design, plans and coordination for interim improvements Angela Schumann reviewed the previous approval by Council to authorize staff to prepare a contract with WSB for the Bertram Chain of Lakes Athletic Park Planning Project and bring back to Council for consideration. Staff is now presenting a proposed contract from WSB and Associates to provide planning and project services for the Bertram Chain of Lakes Athletic Park. Angela Schumann reviewed the various tasks and deliverables to be included within the contract: City Council Minutes – July 13, 2015 Page 9 | 9  Task 1 – Needs analysis and plan confirmation (3 alternative concept plans to be developed)  Task 2 – Master Site Plan, Detailed Phasing Plans, Feasibility Plan & Report  Task 3 – Schematic Grading Plan  Task 4 – Construction Design, Plans & Coordination for Interim Improvements (modified from original RFQ/RFP) The cost of the contract is proposed at $87,358 which will be funded from the Capital Projects Fund. Some miscellaneous expenses will come from the Planning and Zoning department budget. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO APPROVE A CONTRACT WITH WSB AND ASSOCIATES, PER THEIR PROPOSAL DATED JUNE 24, 2015, IN AN AMOUNT NOT TO EXCEED $87,358 FOR THE BERTRAM CHAIN OF LAKES ATHLETIC PARK PLANNING PROJECT. /BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4-1 WITH TOM PERRAULTVOTING IN OPPOSITION. 5. Added Items  Elm Trees - Glen Posusta commented that there is an elm tree by the Legion that appears to be dying. He is not sure if it is in the city’s right-of-way. Council directed the Parks Department to check on it.  Swan River school crossing – Tom Perrault brought this up because he wanted to know the status of the crossing. Angela Schumann reported that Swan River has held some meetings with city staff to discuss this. It is still a priority for them to move the crossing to mid street, but they are focusing on completing their new building construction first. They will be contacting the City when they are ready to move forward on discussions for the street crossing. 6. Adjournment Mayor Stumpf adjourned the meeting at 7:49 p.m. Recorder: Catherine M. Shuman ____ Approved: Attest: _______________________ City Administrator CityCouncilAgenda:7/27/15 1 2A.ConsiderationofapprovingpaymentofbillregistersforJuly27th (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $1,210,907.83. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:07/13/2015 - 3:15PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00201.07.2015 - 201.07.2015 US Bank Invoice No Description Amount Payment Date Acct Number Reference Vendor:2439 DEPT OF EMPLOYMENT & ECON DEVELOPMNT Check Sequence: 1 ACH Enabled: True 7975675 Quarter 2 Unemployment Benefits 428.10 07/15/2015 101-41520-414200 7975675 Quarter 2 Unemployment Benefits 806.22 07/15/2015 101-45201-414200 1,234.32Check Total: Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 2 ACH Enabled: True 7/1/2015 July 2015 1,705.40 07/15/2015 101-00000-217066 1,705.40Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 3 ACH Enabled: True 7/6/15 Home Depot - (9) coupling 1' for perm. drops 4.33 07/15/2015 656-49877-421990 7/6/15 Walmart - Walk n' Roll - Table Supplies 5.18 07/15/2015 656-49870-434600 7/6/15 Runnings - bolt snap for flag pole 8.89 07/15/2015 101-42200-421990 7/6/15 Runnings -(2) 3 pk Teflon roller cover 21.98 07/15/2015 101-45201-421510 7/6/15 Marties - 25# Treflan 38.25 07/15/2015 101-43120-422500 7/6/15 Autorain.com - (5) 252 Flow Central Stem, Know & Bleed Screw Tor 43.33 07/15/2015 101-45201-422510 7/6/15 G & K - inv. 1043199686 - floor mats 72.60 07/15/2015 609-49754-431990 7/6/15 Office Max - (2) 10pk ring key carabinr; 16pk AAA batteries; etc 75.12 07/15/2015 101-43110-420990 7/6/15 Runnings - (6) 2'"x27' Ratchet strap- Tie Downs 89.94 07/15/2015 101-43127-421990 7/6/15 Home Depot - steel 5 shelf unit 91.88 07/15/2015 101-43127-421990 7/6/15 Auto Value -mineral spirits; organic vapor half; (2) P95 Organic 110.54 07/15/2015 101-45201-421990 7/6/15 Zee Medical - (2) clean/safe disp. box; 100 ct earplug;wipes;etc 193.12 07/15/2015 656-49870-421990 7/6/15 WHCE - May 2015 HADCO lights @ E 7th St 357.75 07/15/2015 101-43160-431900 7/6/15 Arctic Glacier - resale - ice 387.50 07/15/2015 609-49750-425500 7/6/15 Spirit Comm- June 2015 service 658.32 07/15/2015 656-49870-431970 7/6/15 Hoglund Body & Equip- Engine 1 - windshield - Ins. paid portion 1,806.60 07/15/2015 101-42200-440500 7/6/15 Hoglund Bus & Truck -Engine 4 - check oil leak 159.67 07/15/2015 101-42200-440500 7/6/15 Dollar Tree - document frames (3) 3.00 07/15/2015 217-41990-421990 7/6/15 G & K Services - Mat Service 13.20 07/15/2015 217-41990-431990 7/6/15 NBP - inv 843830-0 - markers, pens, receipt book, ruler 61.37 07/15/2015 101-41940-420990 7/6/15 Education To Go - online Int Excel class RLC 89.00 07/15/2015 101-41520-433200 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 NBP - inv 843833-0 - paper 268.00 07/15/2015 101-41940-420990 7/6/15 Amazon - ink main plotter 63.55 07/15/2015 101-41940-420990 7/6/15 Cub - milk for Friendship Island 11.16 07/15/2015 226-45127-421981 7/6/15 NBP - inv 844166-0 - wall rack 40.46 07/15/2015 101-41940-420990 7/6/15 NBP - inv 844166-1 - bowls 57.51 07/15/2015 101-41940-420990 7/6/15 Home Depot - mirror tiles 6 pk (3) 57.65 07/15/2015 226-45127-420750 7/6/15 Walmart - light bulbs 16.00 07/15/2015 226-45122-421990 7/6/15 Walmart - pins ( 3 pks) 8.01 07/15/2015 226-45127-420750 7/6/15 Walmart - condiment caddy (3) 23.91 07/15/2015 226-45127-421450 7/6/15 Walmart - zone bars, apples, bananas, oranges 34.42 07/15/2015 226-45127-425410 7/6/15 Walmart - cupcakes 24.00 07/15/2015 226-45127-421460 7/6/15 Walmart - Mr Clean 5.97 07/15/2015 226-45122-421100 7/6/15 Walmart - Walk & Roll Bikes (11) 1,338.74 07/15/2015 101-00000-115030 7/6/15 Walmart - Walk & Roll Bikes (3) 207.94 07/15/2015 101-00000-115030 7/6/15 Walmart - Walk & Roll Bikes (9) 499.43 07/15/2015 101-00000-115030 7/6/15 Walmart - candy for Walk & Roll 7.78 07/15/2015 101-45130-444140 7/6/15 Paypal - ink tank 6 pk for plotter 320.00 07/15/2015 101-41940-420990 7/6/15 Verizon - FIREDN - Apr21-May 20 70.02 07/15/2015 101-42200-432100 7/6/15 Verizon - Apr21-May 20 26.02 07/15/2015 101-43120-432100 7/6/15 Gradys - Belt wrong; returned for correct one -14.00 07/15/2015 101-45501-422990 7/6/15 Gradys - Belt 29.99 07/15/2015 101-45501-422990 7/6/15 Ameripride - Uniforms - Jeans 32.80 07/15/2015 226-45122-441700 7/6/15 Ameripride - Mops 39.56 07/15/2015 226-45122-431110 7/6/15 Ameripride - Towels 135.77 07/15/2015 226-45122-441710 7/6/15 NBP - folders, paper, envelopes, index cards, binder 163.12 07/15/2015 101-41940-420990 7/6/15 Dakotah Paper - Cleaning supplies 507.90 07/15/2015 226-45122-421100 7/6/15 Dakotah Paper - Locker Room Supplies 781.90 07/15/2015 226-45122-421990 7/6/15 Dakotah Paper - Food Service Gloves 78.99 07/15/2015 226-45127-425410 7/6/15 Office Max - Large Signs Laminated 52.76 07/15/2015 226-45122-420990 7/6/15 Cub - Balloons for Walk N Roll 10.74 07/15/2015 101-00000-115030 7/6/15 Ausco - Hockey League Season Winners T-Shirts (17) 89.25 07/15/2015 226-45127-443900 7/6/15 ThyssenKrupp - Elevator Maintenance Contract (2) 732.02 07/15/2015 226-45122-431900 7/6/15 Swank - Movie & Public play license for 6/27/15 451.00 07/15/2015 226-45127-421980 7/6/15 Gradys - (2) rollers - for Crack Filler 6.58 07/15/2015 101-43120-421990 7/6/15 Home Depot - ZPARKS- DOGPRK- (2) chalkbrd paint 7.52 07/15/2015 101-45201-421990 7/6/15 Cub - resale - lemons 8.38 07/15/2015 609-49750-425500 7/6/15 Auto Value - AP36- Industrl Ag 8.99 07/15/2015 101-45201-422100 7/6/15 Monti Chamber - June 2015 Chamber Lunch 12.00 07/15/2015 656-49870-443990 7/6/15 Monti Chamber - March 2015 Chamber Lunch 12.00 07/15/2015 656-49870-443990 7/6/15 Gradys - 60 lb Mortar mix; 60 lbs Concrete mix- MH Repair 13.87 07/15/2015 602-49490-422700 7/6/15 Cub - resale - lemons/limes 20.86 07/15/2015 609-49750-425500 7/6/15 Fastenal - (25) 1/2 x 3 LDT- YMCA 21.82 07/15/2015 101-45201-422300 7/6/15 Home Depot - ZPARKS-HUNTER- Mason Line 27.59 07/15/2015 101-45201-422300 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 Red's Service - Diesel for Toolcat 31.22 07/15/2015 101-45201-421200 7/6/15 M & M Express - Shindaiwa Silent Twist 34.99 07/15/2015 101-45201-422100 7/6/15 Runnings - (12) 2 stroke oil 50.28 07/15/2015 101-45201-421990 7/6/15 Monti Napa- Battery 65.72 07/15/2015 601-49440-422100 7/6/15 Monti Napa- #203; #214- (4) wiper blades; (2) accufit; trl wire 69.42 07/15/2015 101-45201-422110 7/6/15 Home Depot - (10) socket adaptr; 80 lb concrete mix - BCOL 73.70 07/15/2015 101-45201-421650 7/6/15 Runnings - (12) 2.6oz engine oil; (6) 6.4oz engine oil; rake;etc 95.80 07/15/2015 101-45201-421990 7/6/15 M & M Express - (3) speedfeed400 Clamshell; Shindaiwa Slt Twist 172.98 07/15/2015 101-45201-422100 7/6/15 Dyna Systems - doz. PN105 Penetrant; (100) wshr; (20) butt conne 189.47 07/15/2015 101-43127-421990 7/6/15 Budget Lighting - (12) clear/mog 286.26 07/15/2015 101-43120-421530 7/6/15 NBP -(3) thermal roll; suckers; lgl pad; sharpies; sweetner 329.38 07/15/2015 609-49754-421990 7/6/15 Runnings - backpack blower; (6) 2.6oz oil 514.29 07/15/2015 101-43120-424100 7/6/15 O'Reilly - wire loom- Engine I 2.80 07/15/2015 101-42200-422110 7/6/15 Target - Engine I - MBL Charger - tablet cord 21.36 07/15/2015 101-42200-421990 7/6/15 O'Reilly - wire tiesbrake fluid; (4) motor oil;(2) anti-freeze; 70.62 07/15/2015 101-42200-421990 7/6/15 Big Lake Lumber - 2x10 SPF lumber 85.08 07/15/2015 101-45201-422990 7/6/15 Paypal - Kleenex (1 case) 23.80 07/15/2015 101-41940-420990 7/6/15 Paypal - Kleenex (1 case) 28.68 07/15/2015 101-41940-420990 7/6/15 Wall Street Journal - monthly subscription 28.99 07/15/2015 101-41520-443300 7/6/15 A+ Taxi - F.I. field trip transportation; 6/15; 6/17 132.00 07/15/2015 226-45127-421981 7/6/15 Home Depot - items for child care area repairs; 201.61 07/15/2015 226-45122-422990 7/6/15 Monti Napa - hose nozzle, nuts (20) 11.66 07/15/2015 226-45122-422990 7/6/15 Grady's - blade 3.79 07/15/2015 226-45122-422990 7/6/15 NBP - paper, tape, air duster 106.76 07/15/2015 226-45122-420990 7/6/15 Office Max - banner laminated 11.94 07/15/2015 226-45127-421981 7/6/15 Ausco - Friendship Island t shirts for staff (10) 97.00 07/15/2015 226-45122-421110 7/6/15 Ausco - Friendship Island t shirts for kids (66) 320.10 07/15/2015 226-45127-421981 7/6/15 Ausco - Farmers Market Rack Cards (2500) 200.00 07/15/2015 226-45127-421780 7/6/15 J H Larson - light bulbs (30) 76.50 07/15/2015 226-45122-422990 7/6/15 J H Larson - light bulbs (30) 76.50 07/15/2015 101-45501-421990 7/6/15 Mayflower Distibuting - party supplies 555.22 07/15/2015 226-45127-421460 7/6/15 Keefe Co - Parking for PUC meeting in St.Paul JO 9.00 07/15/2015 101-41310-433100 7/6/15 Office Max - Farmers Market supplies; card holder, dividers 12.41 07/15/2015 226-00000-220100 7/6/15 Verizon - 5/11/15 - 6/10/15 25.02 07/15/2015 101-43115-432100 7/6/15 Verizon - 5/11/15 - 6/10/15 8.34 07/15/2015 601-49440-432100 7/6/15 Verizon - 5/11/15 - 6/10/15 8.34 07/15/2015 602-49490-432100 7/6/15 Verizon - 5/11/15 - 6/10/15 8.34 07/15/2015 656-49870-432100 7/6/15 Advanced Disposal - May 2015 32,389.59 07/15/2015 101-43230-431000 7/6/15 Advanced Disposal - May 2015 10,756.80 07/15/2015 101-43230-431010 7/6/15 Advanced Disposal - May 2015 102.81 07/15/2015 656-49870-431000 7/6/15 Advanced Disposal - May 2015 34.34 07/15/2015 656-49870-431010 7/6/15 Advanced Disposal - May 2015 35.80 07/15/2015 101-43127-431000 7/6/15 Advanced Disposal - May 2015 47.74 07/15/2015 101-45201-431000 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 Advanced Disposal - May 2015 23.87 07/15/2015 101-45201-431000 7/6/15 Advanced Disposal - May 2015 23.87 07/15/2015 602-49480-431000 7/6/15 Advanced Disposal - May 2015 89.52 07/15/2015 602-49480-431000 7/6/15 Advanced Disposal - May 2015 208.87 07/15/2015 226-45122-431000 7/6/15 Advanced Disposal - May 2015 11.93 07/15/2015 101-45501-431990 7/6/15 Advanced Disposal - May 2015 23.87 07/15/2015 609-49754-431000 7/6/15 Advanced Disposal - May 2015 23.87 07/15/2015 101-45201-431000 7/6/15 Auto Value -tension pin 0.59 07/15/2015 601-49440-422100 7/6/15 Gradys - Tapcube HD Grnd Org Bulk 5.33 07/15/2015 656-49877-421990 7/6/15 Walmart - MJ- 3" 116G-C 13.86 07/15/2015 656-49870-421990 7/6/15 Home Depot - (2) 12pc Stakes 15.54 07/15/2015 656-49877-421990 7/6/15 City of Monticello - permits for drops 25.00 07/15/2015 656-49877-421990 7/6/15 Home Depot - (5) gal water w/ empty exchage 34.30 07/15/2015 656-49877-421990 7/6/15 Kwik Trip - #3 - 13.406 gal unleaded @ $2.759 36.99 07/15/2015 656-49877-421200 7/6/15 Kwik Trip - #2 - 28.233gal unleaded @ $2.739 77.33 07/15/2015 656-49877-421200 7/6/15 SA- - #1- 28.676 gal unleaded @ $2.769 79.40 07/15/2015 656-49877-421200 7/6/15 Amazon -CanKit Pi2 Starter Kit 137.98 07/15/2015 656-49870-421990 7/6/15 WHCE - 14 lights-4489 School Blvd. June 2015 193.90 07/15/2015 101-43160-431900 7/6/15 WHCE - School Blvd Fenning Ave/CSAh 18 to Edmonson Ave June 2015 372.00 07/15/2015 101-43160-431900 7/6/15 Gradys - coupler 7.47 07/15/2015 101-45201-422510 7/6/15 Gradys - (2) pruning seal 13oz 14.98 07/15/2015 101-45201-421990 7/6/15 Gradys - (2) 50lb fast set concrete mix; 60 lb concrete mix 26.47 07/15/2015 101-45201-421990 7/6/15 General Rental - ZPARKS-HUNTER- Bobcat Auger 6/22-23/15 rental 30.00 07/15/2015 229-45202-453010 7/6/15 Cub - resale - lemons 31.15 07/15/2015 609-49750-425500 7/6/15 Fastenal -ZPARKS-HUNTER - playground hardward 40.50 07/15/2015 229-45202-453010 7/6/15 Home Depot- ZPARKS-HUNTER -caddy tower 2pk; (2)1/2" 4" x 8'; etc 52.41 07/15/2015 101-45201-421650 7/6/15 Beacon Athletic - Line Mate Fld Loyout System 106.40 07/15/2015 101-45203-421990 7/6/15 Terra Products - (12) clay pottery 44" - Memorial Program 315.00 07/15/2015 651-49010-421990 7/6/15 Electric Pump - (2) lifting handles 431.12 07/15/2015 602-49490-422100 7/6/15 Big Mouth Inc - resale - asst glasses 328.00 07/15/2015 609-49750-425400 7/6/15 Big Mouth Inc - freight - asst glasses 41.00 07/15/2015 609-49750-433300 7/6/15 Arctic Glacier - resale - ice 790.71 07/15/2015 609-49750-425500 7/6/15 NBP - paper, highlighters 79.80 07/15/2015 217-41990-420990 7/6/15 Super America - unleaded fuel 9.909 gals @ $2.699 26.74 07/15/2015 217-41990-421200 7/6/15 Super America - unleaded fuel 6.673 gals @ $2.739 18.28 07/15/2015 217-41990-421200 7/6/15 Monticello Printing - Planning Commissioner Name Plates (2) 29.30 07/15/2015 101-41910-421990 7/6/15 Runnings - Replacement part for original blower 4.71 07/15/2015 101-43120-422100 7/6/15 Monti Napa- (20) Masks 15.80 07/15/2015 101-43120-420650 7/6/15 Gradys - balldriver hex blx12; balldrvr 9MM- for bucket truck 29.98 07/15/2015 101-43120-421990 7/6/15 Runnings - replcmnt strap for BR600 Blower 40.10 07/15/2015 101-43120-422100 7/6/15 Morries - #112- purge air; road test 70.20 07/15/2015 101-43120-431990 7/6/15 Marties - center median weed control 77.74 07/15/2015 101-43120-422500 7/6/15 General Rental - gas for welder 108.00 07/15/2015 101-43127-421520 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 Oriental Trading Co - candy for Rvsfst Float - City Hall 115.40 07/15/2015 101-41940-443990 7/6/15 NBP - (3) sealing tape; (2) AA 112pk; (2) AAA 12pk 141.93 07/15/2015 609-49754-421990 7/6/15 Zep - (4) Cherry Bomb; (5) 2.0ML blk bag; Prot. Bug/Burns promo 415.85 07/15/2015 101-45201-421650 7/6/15 Sherwin Williams- proshot II Handheld paint sprayer 429.00 07/15/2015 101-45201-421990 7/6/15 Aramark - May 2015 -Sewer 54.49 07/15/2015 602-49490-441700 7/6/15 Aramark - May 2015 -Water 54.49 07/15/2015 601-49440-441700 7/6/15 Aramark - May 2015 -Streets 144.89 07/15/2015 101-43120-441700 7/6/15 Aramark - May 2015 -shop towels 103.69 07/15/2015 101-43127-421990 7/6/15 Aramark - May 2015 -Parks 102.82 07/15/2015 101-45201-441700 7/6/15 Diamond Vogel - (15) 5g White traffic paint 1,515.75 07/15/2015 101-43120-421510 7/6/15 Central Wood Products - (100) Rec-Step Cert. Playground 1,715.00 07/15/2015 101-45201-422500 7/6/15 Holiday - unleaded fuel 7.989 gals @ $2.799 22.36 07/15/2015 217-41990-421200 7/6/15 USPS - Priority Mailings (2) to St.Paul 13.30 07/15/2015 217-41990-432200 7/6/15 Spiritline - Parade Float Fringe 23.92 07/15/2015 101-45130-444100 7/6/15 CPE Link - Wage & Hours Laws WO 59.00 07/15/2015 101-41520-433200 7/6/15 Amazon - Refund for Ergotron Work Fit-S Dual w/Worksurface -535.07 07/15/2015 656-49877-421990 7/6/15 Amazon - Envelopes for pay stubs 237.18 07/15/2015 101-41940-420990 7/6/15 USPS - Certified Mail to Veolia 6.74 07/15/2015 101-41520-432200 7/6/15 USPS - Certified mail to Advanced Disposal 6.49 07/15/2015 101-41520-432200 7/6/15 TASC - 8/1/2015-8/31/2015 Admin Fees 66.56 07/15/2015 101-49240-413500 7/6/15 Paula Paulson - Draping for weddings - R2235 & R2246 350.00 07/15/2015 226-45127-431990 7/6/15 Paula Paulson - Draping for wedding - R2236 250.00 07/15/2015 226-45127-431990 7/6/15 Gradys - air vent for chapel 13.99 07/15/2015 226-45127-420750 7/6/15 Gradys - chemical sprayer for carpets etc 16.99 07/15/2015 226-45122-422990 7/6/15 Walmart - Hot Dog Buns (6 pkgs), bananas 10.72 07/15/2015 226-45127-425410 7/6/15 Walmart - Cupcakes 18.00 07/15/2015 226-45127-421460 7/6/15 Walmart - Cleaner 2.87 07/15/2015 226-45122-421100 7/6/15 Walmart - condiment packs for concession (2pkgs) 11.16 07/15/2015 226-45203-425410 7/6/15 Walmart - Friendship Island - glue, fuzzy sticks, 14.01 07/15/2015 226-45127-421981 7/6/15 Walmart - Paddington Bd 24.72 07/15/2015 226-45127-421980 7/6/15 Walmart - Zone Bars (5 pkgs) 23.85 07/15/2015 226-45127-425410 7/6/15 Walmart - concession supplies - storage boxes, nail brush, 15.29 07/15/2015 226-45127-421450 7/6/15 Walmart - packing tape 4.97 07/15/2015 226-45122-420990 7/6/15 Home Depot - hose for community garden 29.97 07/15/2015 226-45127-421980 7/6/15 Hirshfields - gym paint supplies - paint, drop cloth, tray, 136.31 07/15/2015 226-45122-422990 7/6/15 Minvalco - HVAC cond cleaning wand power sprayer 44.59 07/15/2015 226-45122-422990 7/6/15 Thermal Paper - 1 roll 27.83 07/15/2015 217-41990-420990 7/6/15 Target - F.I. supplies - pencils, push pins, taffy 12.49 07/15/2015 226-45127-421981 7/6/15 Hirshfields - paint for gym 101.05 07/15/2015 226-45122-422990 7/6/15 Home Depot - weed blocker for sidewalks and patio 29.97 07/15/2015 226-45122-422500 7/6/15 Holiday - fuel for van - unleaded 17.831 gals @ $2.699 48.13 07/15/2015 226-45122-421200 7/6/15 Trusted Employees - back ground checks (4) 92.00 07/15/2015 609-49754-431990 7/6/15 Trusted Employees - back ground checks (3) 69.00 07/15/2015 226-45122-431990 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 Trusted Employees - back ground checks (1) 37.00 07/15/2015 101-42400-431990 7/6/15 Trusted Employees - back ground checks (1) 23.00 07/15/2015 101-41310-431990 7/6/15 Trusted Employees - back ground checks (1) 18.50 07/15/2015 601-49440-431990 7/6/15 Trusted Employees - back ground checks (1) 18.50 07/15/2015 602-49490-431990 7/6/15 GFOA - Cert of Achievement Application 435.00 07/15/2015 101-41520-431990 7/6/15 Verizon - May 04 - June 03 44.11 07/15/2015 101-42400-432100 7/6/15 Verizon - May 04 - June 03 -6.38 07/15/2015 101-43115-432100 7/6/15 Verizon - May 04 - June 03 94.61 07/15/2015 226-45122-432100 7/6/15 Verizon - May 04 - June 03 104.61 07/15/2015 101-43120-432100 7/6/15 Verizon - May 04 - June 03 57.26 07/15/2015 601-49440-432100 7/6/15 Verizon - May 04 - June 03 57.27 07/15/2015 602-49490-432100 7/6/15 General Rental of Monticello - scaffolding for painting the gym 55.50 07/15/2015 226-45122-441500 7/6/15 Hawks - Interview with John Rued JO & AS 37.26 07/15/2015 101-41310-433100 7/6/15 Home Depot - Batteries AA 36 pk 14.98 07/15/2015 226-45122-421990 7/6/15 Hirshfields - Paint & Roller for Gym 110.74 07/15/2015 226-45122-422990 7/6/15 Auto Value- fuel cap for Toro 6.99 07/15/2015 101-45201-422100 7/6/15 Monti Napa - #301 (2) filters 7.48 07/15/2015 601-49440-440500 7/6/15 Gradys -shop supplies - (2) rstp Spry Regred 15oz 9.98 07/15/2015 101-43127-421990 7/6/15 Home Depot - ball valve; brass pipe nipple 10.59 07/15/2015 601-49440-422700 7/6/15 Fastenal - (24) AA Batteries 13.12 07/15/2015 101-45201-421650 7/6/15 Gradys -screwcarriage (1 box) 13.50 07/15/2015 101-45201-422300 7/6/15 Gradys - speed trailer- (3) stake spiral dog tie out 14.97 07/15/2015 101-43120-422100 7/6/15 Randy's Sanitation - July 2015 Service 16.77 07/15/2015 656-49870-431990 7/6/15 Grady's - Preen Weed preventer 6lb 16.99 07/15/2015 101-45201-422500 7/6/15 Fastenal - (15) rubber straps; misc bolts & screws 22.55 07/15/2015 101-45201-421650 7/6/15 Cub - resale - lemons/limes 25.72 07/15/2015 609-49750-425500 7/6/15 Cub -(3) water & (6) 8pks Powerade 41.13 07/15/2015 101-42200-421990 7/6/15 Monti Napa- #206 Ignition coil 43.29 07/15/2015 101-45201-422110 7/6/15 Office Max - panel clips; 36pk AA batteries; (2) correc film 55.73 07/15/2015 101-43110-420990 7/6/15 DISH - July 2015 56.64 07/15/2015 609-49754-432500 7/6/15 Constant Contact - Email Program Membership Fee 55.00 07/15/2015 226-45122-430920 7/6/15 WHCE -State Farm Clm# 235H88752 2,378.41 07/15/2015 101-43160-431990 7/6/15 SA- B.N. reimbursed on 7/8- purchased in error 20.03 07/15/2015 101-00000-115030 7/6/15 Big Lake Lumber - (4) pointed Lath 25pc bundles- Parks 59.60 07/15/2015 101-45201-421650 7/6/15 Big Lake Lumber - (4) 2x6x20' SPF; (10) 2x4x14' SPF- Parks 104.50 07/15/2015 101-45201-421650 7/6/15 Audio Comm - ZPARKS-HUNTER-Irrigation Controller jack/ant. 115.50 07/15/2015 101-45201-422510 7/6/15 Diamond Vogel - (2) Yellow Traffic 5 gal 192.30 07/15/2015 101-43120-421510 7/6/15 Environmental Equipment - #132- (4) Springs; Switch-AUX; Bolt Ey 204.62 07/15/2015 101-43120-422110 7/6/15 John Deere- (12) I-25 Ultra Rotot 50-360 degree Adj. Arc 354.55 07/15/2015 101-45201-422510 7/6/15 Emergency Auto Tech- #113- (2) L360 Super Led Beacon 438.10 07/15/2015 101-43120-422110 7/6/15 Central Landscape - (50) Treegator Model #98183 -Green 770.00 07/15/2015 101-43120-422500 7/6/15 WHCE -5/16-6/15/2015 - (30) lights 4018 School Blvd 415.50 07/15/2015 101-43160-431900 7/6/15 WHCE -5/16-6/15/2015 - Chelsea Rd East 180.00 07/15/2015 101-43160-431900 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 7/6/15 WHCE -5/16-6/15/2015 - (9) lights 7th St & Highland Way 90.00 07/15/2015 101-43160-431900 7/6/15 WHCE -5/16-6/15/2015 - Cedar St Dundas to Chelsea 124.65 07/15/2015 101-43160-431900 7/6/15 WHCE -contract Month June 2015 -W 7th St & adj . pathway 119.75 07/15/2015 101-43160-431900 7/6/15 Big Lake Lumber - R-4 12x3-1/8 GRK; 9x3 1/8 #5 Torx Scr 276.65 07/15/2015 101-45201-422300 7/6/15 Granite City - Interview with Jennifer Burrows JO 33.52 07/15/2015 101-41310-433100 7/6/15 Kwik Trip - #4 - 11.562 gal unleaded @ $2.699 31.21 07/15/2015 656-49877-421200 7/6/15 Home Depot -DMV catwalk 18 Ga Shear Hanger, etc 53.48 07/15/2015 217-41990-440100 7/6/15 Paypal -Bundle cables for boxes (Lot 25) ADTV TV AMINET 502-419 210.00 07/15/2015 656-49877-421990 7/6/15 Sherwin Williams-(20) 5 gal. SStripe FMP Br White 196.40 07/15/2015 101-45203-421990 7/6/15 M-R Signs - chip seal markers (500) ea. white; yellow 628.45 07/15/2015 101-43120-422600 7/6/15 Sportsman's Guide - (9) 48 gal Industrial Garb Cans 949.28 07/15/2015 101-45201-421650 7/6/15 Gradys -6x8 poly tarp; (2) 30" rake 43.47 07/15/2015 101-45201-421650 7/6/15 Big Mouth Inc - resale - asst drink koolers 248.00 07/15/2015 609-49750-425400 7/6/15 Big Mouth Inc - Freight- asst drink koolers 31.00 07/15/2015 609-49750-433300 7/6/15 Auto Value-Mule/Tracks- (2) hitch pins; 7RV Blade 20.97 07/15/2015 101-45201-422100 7/6/15 utx - Google Apps June 2015 65.00 07/15/2015 656-49870-421990 7/6/15 Sherwin Williams-RAC 5 tip 411; 211; 517 74.85 07/15/2015 101-45201-421510 7/6/15 Sherwin Williams- (10) Pal paint; (2) lliner kit; (3) tip guard 371.31 07/15/2015 101-45201-421600 7/6/15 Monti Napa -#217 - 4DR T-2 5.97 07/15/2015 101-45201-422110 7/6/15 Cub - resale - lemons/limes 23.18 07/15/2015 609-49750-425500 7/6/15 Kwik Trip - #3 - 10.431 gal unleaded @ $2.699 28.15 07/15/2015 656-49877-421200 7/6/15 Monti Chamber - Parade Float - all Departments 50.00 07/15/2015 101-45130-444100 7/6/15 Monti Napa -#217 - repair parts 35.92 07/15/2015 101-45201-422100 78,622.31Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 4 ACH Enabled: True 00006808229 Vanco - Fitness Rewards - June 2015 55.50 07/15/2015 226-45122-430700 00006811167 Vanco - Gateway Transaction Program Fees - June 2015 38.70 07/15/2015 656-49870-443980 00006811167 Vanco - Gateway Transaction Program Fees - June 2015 10.20 07/15/2015 601-49440-443980 00006811167 Vanco - Gateway Transaction Program Fees - June 2015 10.20 07/15/2015 602-49490-443980 114.60Check Total: Total for Check Run: Total of Number of Checks: 81,676.63 4 AP-Computer Check Proof List by Vendor (07/13/2015 - 3:15 PM)Page 7 The preceding list of bills payable was reviewed and approved for payment. Date: 7/27/2015 Approved by:____________________________________ Mayor Brian Stumpf User: Printed:07/22/2015 - 1:26PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00204.07.2015 - 204.07.2015 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 1 ACH Enabled: False 3040933 resale - glassware 120.00 07/28/2015 609-49750-425400 3040934 resale - beer 96.00 07/28/2015 609-49750-425200 3042407 resale -Beer 41.25 07/28/2015 609-49750-425200 3043420 resale - beer 64.00 07/28/2015 609-49750-425200 318804 resale -surley glasses credit -60.00 07/28/2015 609-49750-425400 261.25Check Total: Vendor:3890 ASTECH CORP Check Sequence: 2 ACH Enabled: False 7/11/2015 Water Use Permit Billing Refund of 6/26/15 deposit 500.00 07/28/2015 601-00000-220111 500.00Check Total: Vendor:3820 BARTHEL'S RIVER ROAD GOLD LLC Check Sequence: 3 ACH Enabled: False 7/17/2015 Farmers Market Token Collection Log 7/16/15 80.00 07/28/2015 226-00000-220100 80.00Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 4 ACH Enabled: True 49061700 resale - beer credit -104.00 07/28/2015 609-49750-425200 49061700 freight - refund -3.60 07/28/2015 609-49750-433300 49206100 resale - liquor 868.84 07/28/2015 609-49750-425100 49206100 resale - Wine 168.00 07/28/2015 609-49750-425300 49206100 freight 18.31 07/28/2015 609-49750-433300 92375000 resale - olives 78.50 07/28/2015 609-49750-425400 92375000 freight 0.36 07/28/2015 609-49750-433300 1,026.41Check Total: Vendor:1067 BERNICK'S Check Sequence: 5 ACH Enabled: False 112179 Resale - pop, water, gatorade 229.50 07/28/2015 226-45203-425410 114368 resale - soda pop 100.70 07/28/2015 609-49750-425400 114369 resale - beer 1,625.00 07/28/2015 609-49750-425200 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 114988 Party Room - water 12.80 07/28/2015 226-45127-421460 114988 Resale - pop 178.50 07/28/2015 226-45127-425410 117191 resale - soda pop 218.90 07/28/2015 609-49750-425400 117192 resale - beer 1,131.50 07/28/2015 609-49750-425200 117849 Resale - pop, water, 329.15 07/28/2015 226-45127-425410 118467 resale - beer 448.00 07/28/2015 609-49750-425200 999275 Banners for parade float - Riverfest 106.88 07/28/2015 101-45130-444100 4,380.93Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 6 ACH Enabled: True 909676619 (3000) gray pop box 423.23 07/28/2015 656-49877-421800 909684146 (8) combo wan Gateway 751.01 07/28/2015 656-49877-421800 909684147 (10) Battery- 12v Backup 2prong 565.46 07/28/2015 656-49877-421990 1,739.70Check Total: Vendor:3632 BRIAN BRAMLEY Check Sequence: 7 ACH Enabled: True 4431 Emerg. Respns. Sol - SCBA Flow Test replace- shipping- Warranty 11.10 07/28/2015 101-42200-432200 11.10Check Total: Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 8 ACH Enabled: True 0665FNMT-15194 Voice - Monthly Access charge interstate 7/13-8/12/15 533.72 07/28/2015 656-49879-430910 533.72Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 9 ACH Enabled: True 1115278 utx - (25) GigaCenter, POT:; (25) Pwr Adapt 7,716.81 07/28/2015 656-49877-421800 7,716.81Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 10 ACH Enabled: True 2348-001G 94 General - Code Enforcement - June 2015 159.97 07/28/2015 101-42400-430400 2348-006G 14 15D002 - Sunset Ponds - June 2015 45.00 07/28/2015 101-00000-220110 2348-103G 96 FiberNet/Broadband Project- June 2015 150.00 07/28/2015 656-49870-430400 2348-125G 3 ZRCFOS - Church St Henry/Fallon Ave Improvement- June 2015 150.00 07/28/2015 101-41610-430400 2348-128G 3 Vine Street Placet - June 2015 250.00 07/28/2015 101-41910-430400 754.97Check Total: Vendor:1094 CAREFREE LAWN SERVICE INC Check Sequence: 11 ACH Enabled: True 14755 Hillside- (3) mowing, litter/debris 6/2015 480.00 07/28/2015 101-45201-431050 14755 Riverside mowing 6/18/2015 550.00 07/28/2015 651-49010-431050 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1,030.00Check Total: Vendor:1095 CARLOS CREEK WINERY INC Check Sequence: 12 ACH Enabled: False 11473 resale - wine 450.00 07/28/2015 609-49750-425300 450.00Check Total: Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 13 ACH Enabled: True 445564 resale - beer 88.50 07/28/2015 609-49750-425200 447794 resale - beer 85.50 07/28/2015 609-49750-425200 174.00Check Total: Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 14 ACH Enabled: False 00876979 Bulk Carbon Dioxide (441 lbs) 114.20 07/28/2015 226-45122-421600 114.20Check Total: Vendor:2654 CENTURYLINK Check Sequence: 15 ACH Enabled: False L04003703715189 7/8-8/7/2015 - monthly access charge 106.54 07/28/2015 656-49879-430910 R72010610615189 7/8-8/7/2015 - monthly access charge 600.00 07/28/2015 656-49879-430910 R97006006015189 7/8-8/7/2015 - monthly access charge 143.85 07/28/2015 656-49879-430910 850.39Check Total: Vendor:3831 RAELYNN COOK Check Sequence: 16 ACH Enabled: True 7/20/2015 Mileage to seminar in Golden Valley (68.7 miles) 39.50 07/28/2015 101-41520-433100 39.50Check Total: Vendor:2476 CSI DIGITAL INC Check Sequence: 17 ACH Enabled: True 103162 1 Gbps fiber feed Aug. 2015 2,700.00 07/28/2015 656-49879-430930 2,700.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 18 ACH Enabled: True 071115 resale - Beer 419.60 07/28/2015 609-49750-425200 111556 resale - Beer 267.00 07/28/2015 226-45203-425200 111727 resale - Beer 23,308.90 07/28/2015 609-49750-425200 111727 resale - Beer N/A 213.30 07/28/2015 609-49750-425400 111855 resale - Beer 6,809.65 07/28/2015 609-49750-425200 111855 resale - Beer N/A 102.50 07/28/2015 609-49750-425400 111942 resale - Beer 34,802.02 07/28/2015 609-49750-425200 111942 resale - Beer N/A 100.80 07/28/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 112097 resale - Beer 2,168.20 07/28/2015 609-49750-425200 1151000 resale - Beer 20,035.52 07/28/2015 609-49750-425200 1159984 resale - Beer 246.00 07/28/2015 609-49750-425200 1163645 resale - Beer 104.00 07/28/2015 609-49750-425200 1163653 resale - Beer 622.80 07/28/2015 609-49750-425200 1163653 resale - Beer N/A 32.60 07/28/2015 609-49750-425400 89,232.89Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 19 ACH Enabled: True 810637 resale - N/A beer 84.80 07/28/2015 609-49750-425400 810637 resale - beer 2,424.88 07/28/2015 609-49750-425200 811613 resale - beer 1,464.05 07/28/2015 609-49750-425200 811956 resale - beer 868.70 07/28/2015 609-49750-425200 4,842.43Check Total: Vendor:2440 DESIGN ELECTRIC INC Check Sequence: 20 ACH Enabled: False 21577 (2) 70W HPS Mogul Case 31.02 07/28/2015 101-43160-421530 31.02Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 21 ACH Enabled: True 233976 Ordinance 617 - Ad# 412552 147.68 07/28/2015 101-41310-435100 234928 Riverfest - Block Party - Ad# 409047 229.00 07/28/2015 101-45130-444210 234929 Riverfest - Free skate - Ad# 409051 229.00 07/28/2015 226-45122-434990 605.68Check Total: Vendor:1878 ESS BROTHERS & SONS INC Check Sequence: 22 ACH Enabled: False UU3994 309 x 1" Ductile Adj ring 127.50 07/28/2015 101-43130-421990 127.50Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 23 ACH Enabled: False w-1224794 resale - soda pop 139.60 07/28/2015 609-49750-425400 139.60Check Total: Vendor:3767 TIM FAST Check Sequence: 24 ACH Enabled: False 7/10/2015 Farmers Market Performance 7/9/15 175.00 07/28/2015 226-45127-421780 175.00Check Total: Vendor:1170 FASTENAL COMPANY Check Sequence: 25 ACH Enabled: False AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference MNMON89897 (12) C bateries; misc. items for Float in parade 16.36 07/28/2015 101-43120-421990 16.36Check Total: Vendor:2561 FERGUSON WATERWORKS #2516 Check Sequence: 26 ACH Enabled: False 0145704-1 (650) R900 V4 Wall MIU 69,641.00 07/28/2015 601-49440-422701 69,641.00Check Total: Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 27 ACH Enabled: True 7/1/2015 City Hall Phone July 2015 893.81 07/28/2015 702-00000-432100 7/1/2015 MCC Phone July 2015 610.06 07/28/2015 702-00000-432100 7/1/2015 Ballfields Phone July 2015 12.81 07/28/2015 702-00000-432100 7/1/2015 DMV Phone July 2015 273.07 07/28/2015 702-00000-432100 7/1/2015 Hi Way Liquor Phone July 2015 278.32 07/28/2015 702-00000-432100 7/1/2015 Fire Hall Phone July 2015 236.02 07/28/2015 702-00000-432100 7/1/2015 Public Works Phone July 2015 344.80 07/28/2015 702-00000-432100 7/1/2015 Parks Phone July 2015 113.35 07/28/2015 702-00000-432100 7/1/2015 Prairie Center Phone July 2015 20.54 07/28/2015 702-00000-432100 7/1/2015 Sheriff Phone July 2015 68.58 07/28/2015 702-00000-432100 7/1/2015 City Hall Internet July 2015 99.95 07/28/2015 702-00000-432300 7/1/2015 MCC Internet July 2015 10.00 07/28/2015 702-00000-432300 7/1/2015 DMV Internet July 2015 41.95 07/28/2015 702-00000-432300 7/1/2015 Hi Way Liquor Internet July 2015 41.95 07/28/2015 702-00000-432300 7/1/2015 Fire Hall Internet July 2015 41.95 07/28/2015 702-00000-432300 7/1/2015 Animal Shelter Internet July 2015 29.95 07/28/2015 702-00000-432300 7/1/2015 Public Works Internet July 2015 69.95 07/28/2015 702-00000-432300 7/1/2015 Sheriff Internet July 2015 41.95 07/28/2015 702-00000-432300 7/1/2015 City Hall Cable July 2015 12.30 07/28/2015 101-41310-431990 7/1/2015 MCC Cable July 2015 315.28 07/28/2015 226-45122-432500 7/1/2015 City Hall Data Hosting July 2015 500.00 07/28/2015 702-00000-431900 7/1/2015 City Hall Service Contract July 2015 250.00 07/28/2015 702-00000-431900 4,306.59Check Total: Vendor:3748 JEFFREY D GARDNER Check Sequence: 28 ACH Enabled: True 7/10/2015 Farmers Market Token Collection 7/9/15 19.00 07/28/2015 226-00000-220100 7/16/2015 Farmers Market Token Collection 7/16/15 9.00 07/28/2015 226-00000-220100 28.00Check Total: Vendor:1206 GRAPE BEGINNINGS INC Check Sequence: 29 ACH Enabled: False 183946 resale - wine 926.00 07/28/2015 609-49750-425300 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 926.00Check Total: Vendor:4182 CRAIG HANSON Check Sequence: 30 ACH Enabled: False 7/22/2015 14C003 - Wetland Credit Purchase 1,812.00 07/28/2015 400-43300-453010 1,812.00Check Total: Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 31 ACH Enabled: False 150626037 Pool chemicals 1,114.91 07/28/2015 226-45122-421600 1,114.91Check Total: Vendor:3749 DANIEL PAUL HUNZ Check Sequence: 32 ACH Enabled: True 7/17/2015 Market Token Collection Log 7/16/15 32.00 07/28/2015 226-00000-220100 32.00Check Total: Vendor:2607 INTERSTATE TRS FUND Check Sequence: 33 ACH Enabled: True 82811807157 2015-2016 Obligaton due to fund 953.99 07/28/2015 656-49870-443700 953.99Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 34 ACH Enabled: False 2384877 resale - beer 365.95 07/28/2015 609-49750-425200 2384877 freight 3.00 07/28/2015 609-49750-433300 2384920 resale - beer 120.10 07/28/2015 609-49750-425200 489.05Check Total: Vendor:3855 JOANNE C JOHNSON Check Sequence: 35 ACH Enabled: False Jun1 BLANDN - Billing Period June 2015 3,000.00 07/28/2015 656-00000-220250 3,000.00Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 36 ACH Enabled: False 5202086 resale - liquor 7,017.05 07/28/2015 609-49750-425100 5202086 freight 71.29 07/28/2015 609-49750-433300 5202087 freight 41.77 07/28/2015 609-49750-433300 5202087 resale - wine 1,173.53 07/28/2015 609-49750-425300 5202087 resale - wine N/A 241.66 07/28/2015 609-49750-425400 5202088 resale - beer 131.94 07/28/2015 609-49750-425200 5203485 resale - liquor 951.32 07/28/2015 609-49750-425100 5203485 freight 14.40 07/28/2015 609-49750-433300 5203486 freight 14.40 07/28/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 5203486 resale - wine 633.45 07/28/2015 609-49750-425300 5206254 resale - liquor 487.79 07/28/2015 609-49750-425100 5206254 freight 5.76 07/28/2015 609-49750-433300 5206255 freight 27.72 07/28/2015 609-49750-433300 5206255 resale - wine 918.90 07/28/2015 609-49750-425300 5207735 resale - liquor 2,255.68 07/28/2015 609-49750-425100 5207735 freight 21.60 07/28/2015 609-49750-433300 5207736 freight 25.92 07/28/2015 609-49750-433300 5207736 resale - wine 915.60 07/28/2015 609-49750-425300 5209085 resale - liquor 2,940.30 07/28/2015 609-49750-425100 5209085 freight 33.23 07/28/2015 609-49750-433300 5209086 freight 123.09 07/28/2015 609-49750-433300 5209086 resale - wine 5,314.62 07/28/2015 609-49750-425300 5209086 resale - N/A wine 309.18 07/28/2015 609-49750-425400 5209087 resale -liquor 147.98 07/28/2015 609-49750-425100 5211808 resale -liquor 2,533.40 07/28/2015 609-49750-425100 5211808 freight 36.00 07/28/2015 609-49750-433300 5211809 freight 11.52 07/28/2015 609-49750-433300 5211809 resale - wine 352.05 07/28/2015 609-49750-425300 5213156 resale - liquor 6,051.32 07/28/2015 609-49750-425100 5213156 freight 71.41 07/28/2015 609-49750-433300 5213157 freight 38.16 07/28/2015 609-49750-433300 5213157 resale- wine 1,167.08 07/28/2015 609-49750-425300 34,079.12Check Total: Vendor:4175 JWOOD SPORTS FLOORING Check Sequence: 37 ACH Enabled: False 121 Prep & resurface gym floor MCC 36,000.00 07/28/2015 226-45122-440100 36,000.00Check Total: Vendor:3852 LASER MEMORIES Check Sequence: 38 ACH Enabled: False 921 Name tags (6) 48.00 07/28/2015 226-45122-420990 48.00Check Total: Vendor:2304 LEGACY MECHANICAL SERVICES LLC Check Sequence: 39 ACH Enabled: True 4998 replaced contactor on AC - FNM 312.50 07/28/2015 656-49870-431990 312.50Check Total: Vendor:3933 CHARLES LONG Check Sequence: 40 ACH Enabled: False 7/16/2015 Market Token Collection Log 7/16/15 55.00 07/28/2015 226-00000-220100 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 55.00Check Total: Vendor:4172 MITCH & ANGIE LOWE Check Sequence: 41 ACH Enabled: False 7/8/2015 Reimbursement for Damaged Plants during fiber drop per JO 81.13 07/28/2015 656-49870-443990 81.13Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 42 ACH Enabled: True 199362 resale - wine 876.26 07/28/2015 609-49750-425300 199362 resale - wine N/A 489.46 07/28/2015 609-49750-425400 1,365.72Check Total: Vendor:4065 MAGNEY CONSTRUCTION INC Check Sequence: 43 ACH Enabled: False Voucher No 2 12C003 - Voucher No 2 208,145.00 07/28/2015 602-00000-165010 208,145.00Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 44 ACH Enabled: True 626898 570 gal diesel @ $1.870400 1,318.07 07/28/2015 101-43120-421200 626906 666 gal unleaded @ $1.979300 1,602.61 07/28/2015 101-43120-421200 2,920.68Check Total: Vendor:1308 MARCO INC Check Sequence: 45 ACH Enabled: True 282872928 7/10-8/10/15 Contract 5,078.52 07/28/2015 702-00000-441500 282872928 Overages Contract 7/10/14 - 7/10/15 660.58 07/28/2015 702-00000-441500 5,739.10Check Total: Vendor:3975 MINNESOTA VIKINGS FOOTBALL, LLC Check Sequence: 46 ACH Enabled: False 5756 Paul Krause 7/11/15-appear & travel exp. 1,250.00 07/28/2015 609-49754-425550 1,250.00Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 47 ACH Enabled: False 06302015 MLB Network - June 2015 271.32 07/28/2015 656-49879-430920 271.32Check Total: Vendor:4181 MN BOARD OF WATER AND SOIL RESOURCES Check Sequence: 48 ACH Enabled: False 7/22/2015 14C003 - Withdrawal fees of wetland credit 117.78 07/28/2015 400-43300-453010 117.78Check Total: AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1738 MN DEPT OF HEALTH Check Sequence: 49 ACH Enabled: False Qtr 2 2015 Community Water Supply Service Connection Fee Qrt 2 2015 6,565.00 07/28/2015 601-49440-443750 6,565.00Check Total: Vendor:4174 MN PUBLIC FACILITIES AUTHORITY Check Sequence: 50 ACH Enabled: False 7/15/2015 Project 14C002- .5% Admin Fee MPFA-15-0014-R-FY16 5,825.22 07/28/2015 602-49480-443990 5,825.22Check Total: Vendor:1373 MONTICELLO SCHOOL DISTRICT #882 Check Sequence: 51 ACH Enabled: False 2193 School Calendar Advertising 2015-2016 800.00 07/28/2015 226-45122-434990 800.00Check Total: Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 52 ACH Enabled: True 7/10/2015 Monthly Allocation - July 4,583.33 07/28/2015 101-45175-444310 4,583.33Check Total: Vendor:1379 MONTICELLO UMPIRES ASSOCIATION Check Sequence: 53 ACH Enabled: True 2015-4 Umpires Mens League Tournament 7/27/15 & 8/3/15 (15 games) 420.00 07/28/2015 226-45127-430160 420.00Check Total: Vendor:1629 MP NEXLEVEL LLC Check Sequence: 54 ACH Enabled: False 1100291B Pass through/Reimbursed from Cargill 14,052.05 07/28/2015 656-00000-115050 14,052.05Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 55 ACH Enabled: True 1615 6/6-7/8/2015 hours; fixed billing 1,365.00 07/28/2015 656-49870-431970 1,365.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 56 ACH Enabled: True 885742 Bravo- June 2015 290.70 07/28/2015 656-49879-430920 885744 chiller - June 2015 25.02 07/28/2015 656-49879-430920 885745 cloo - June 2015 25.02 07/28/2015 656-49879-430920 885746 CNBC - June 2015 516.80 07/28/2015 656-49879-430920 885748 CNBC World - June 2015 25.00 07/28/2015 656-49879-430920 885749 E! - June 2015 284.24 07/28/2015 656-49879-430920 885751 Esquire - June 2015 200.26 07/28/2015 656-49879-430920 885755 msnbc June 2015 413.44 07/28/2015 656-49879-430920 885756 NBC Universo (mun2) - June 2015 31.97 07/28/2015 656-49879-430920 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 885757 NBC Olympics - June 2015 142.12 07/28/2015 656-49879-430920 885758 Oxygen June 2015 271.32 07/28/2015 656-49879-430920 885760 Sprout - June 2015 25.00 07/28/2015 656-49879-430920 885761 Syfy - June 2015 335.92 07/28/2015 656-49879-430920 885762 Golf- June 2015 335.92 07/28/2015 656-49879-430920 885763 Telemundo- June 2015 48.65 07/28/2015 656-49879-430920 885764 Universal HD- June 2015 179.92 07/28/2015 656-49879-430920 885766 USA June 2015 1,033.60 07/28/2015 656-49879-430920 885767 NBCSN -June 2015 258.40 07/28/2015 656-49879-430920 4,443.30Check Total: Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 57 ACH Enabled: False 7/1/2015 Purchased Postage 6/16/15 Acct #7900 0440 6327 5196 1,000.00 07/28/2015 101-00000-155010 7/1/2015 Postage for packages (19) to Dept of Public Safety June 2015 122.09 07/28/2015 217-41990-432200 7/1/2015 Postage for packages (2) for Farmers Market June 2015 10.98 07/28/2015 226-45122-432200 7/1/2015 Postage June 2015 11.02 07/28/2015 101-41940-443990 1,144.09Check Total: Vendor:2082 NEUSTAR INC Check Sequence: 58 ACH Enabled: True M-10785385 Acct. 19894 - 6/1-30/2015 Local # Portability 165.00 07/28/2015 656-49870-431990 165.00Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 59 ACH Enabled: True 21880 XSOLAR MORTRM - June 2015 - Technical Assistance 184.10 07/28/2015 101-41910-431990 21880 XSOLAR DVLPRS - June 2015 - Technical Assistance 355.05 07/28/2015 101-41910-431990 21880 June 2015 - Tech Assist - Wild & Scenic Ordinance 197.25 07/28/2015 101-41910-431990 21880 June 2015 - Tech Assist - I-94 Planning 433.95 07/28/2015 101-41910-431990 21880 June 2015 - Tech Assist - R-2 District Zoning Amendments 131.50 07/28/2015 101-41910-431990 21880 June 2015 - Tech Assist - General 817.25 07/28/2015 101-41910-431990 21881 June 2015 - Tech Assist- Quarry/Venture Bank Zoning Amendment 893.90 07/28/2015 101-41910-431990 21882 June 2015 - Tech Assistance - Meetings 150.00 07/28/2015 101-41910-431990 3,163.00Check Total: Vendor:1414 JEFF O'NEILL Check Sequence: 60 ACH Enabled: True 7/8/2015 Mileage Reimbursement - 1/1/15 - 6/30/15 (1,083 miles) 487.35 07/28/2015 101-41310-433100 487.35Check Total: Vendor:1412 OMANN BROTHERS INC Check Sequence: 61 ACH Enabled: False 11625 (2) AC Fines Mix 128.88 07/28/2015 101-43120-422400 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 128.88Check Total: Vendor:2131 ONVOY LLC Check Sequence: 62 ACH Enabled: True 150702008669 Voice 7/2-8/1/2015- A links; 800 Dips 1,324.28 07/28/2015 656-49879-430910 150702009110 Voice Operator Service- 6/2-7/1/2015- Wholesale 800 Switched 638.30 07/28/2015 656-49879-430910 1,962.58Check Total: Vendor:1635 OSI ENVIRONMENTAL INC Check Sequence: 63 ACH Enabled: False 2053367 Oil Filters recycles- uncrushed 50.00 07/28/2015 101-43127-431990 50.00Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 64 ACH Enabled: False 8507416 resale - wine 732.47 07/28/2015 609-49750-425300 8507416 freight 8.75 07/28/2015 609-49750-433300 741.22Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 65 ACH Enabled: False 215836 freight - refund -5.76 07/28/2015 609-49750-433300 215836 resale - liquor refund -679.10 07/28/2015 609-49750-425100 216520 freight - refund -7.67 07/28/2015 609-49750-433300 216520 resale - liquor - credit Ref# 2813253 -768.43 07/28/2015 609-49750-425100 216708 freight - refund -25.92 07/28/2015 609-49750-433300 216708 resale - wine - credit -955.25 07/28/2015 609-49750-425300 2814373 resale - liquor 186.00 07/28/2015 609-49750-425100 2814373 freight 5.76 07/28/2015 609-49750-433300 2814374 resale - liquor 909.21 07/28/2015 609-49750-425100 2814374 freight 12.96 07/28/2015 609-49750-433300 2815242 freight 18.72 07/28/2015 609-49750-433300 2815242 resale - liquor 1,431.59 07/28/2015 609-49750-425100 2815243 resale - wine 733.20 07/28/2015 609-49750-425300 2815243 resale - mix 106.00 07/28/2015 609-49750-425400 2815243 freight 25.92 07/28/2015 609-49750-433300 2817083 freight 112.34 07/28/2015 609-49750-433300 2817083 resale - liquor 5,304.75 07/28/2015 609-49750-425100 2817084 freight 24.48 07/28/2015 609-49750-433300 2817084 resale - wine 596.95 07/28/2015 609-49750-425300 2817084 resale - N/A wine 256.22 07/28/2015 609-49750-425400 2817957 resale - liquor 2,004.05 07/28/2015 609-49750-425100 2817957 freight 20.16 07/28/2015 609-49750-433300 2818873 freight 27.50 07/28/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 2818873 resale - liquor 1,808.54 07/28/2015 609-49750-425100 2818874 resale - wine 898.80 07/28/2015 609-49750-425300 2818874 freight 20.16 07/28/2015 609-49750-433300 2820654 freight 5.76 07/28/2015 609-49750-433300 2820654 resale - wine 200.00 07/28/2015 609-49750-425300 12,266.94Check Total: Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 66 ACH Enabled: False 926281 Freight 7.99 07/28/2015 226-45122-433300 926281 Cheese pizzas for parties 19.97 07/28/2015 226-45127-421460 926281 Redale - pretzels, cheese sauce, hot dogs, pizzas, snacks 371.29 07/28/2015 226-45127-425410 399.25Check Total: Vendor:2602 RFD TV Check Sequence: 67 ACH Enabled: False 2168-1281 RFD-TV June 2015 22.24 07/28/2015 656-49879-430920 22.24Check Total: Vendor:4179 SCOTT RUZEK Check Sequence: 68 ACH Enabled: False 7/14/2015 Refund Tournament Registration Fee - Tournament Canceled 168.42 07/28/2015 226-45122-347920 7/14/2015 Refund Tournament Registration Fee - Tournament Canceled 11.58 07/28/2015 226-00000-208100 180.00Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 69 ACH Enabled: True 7/10/2015 Semi Monthly Contract Payment 1,593.75 07/28/2015 101-42700-431200 1,593.75Check Total: Vendor:2568 PATRICK A SAWATZKE Check Sequence: 70 ACH Enabled: False 7/21/2015 Movie in the Park sign 7/13-7/27/15 96.25 07/28/2015 226-45122-434990 96.25Check Total: Vendor:3751 CHRIS SCHYMA Check Sequence: 71 ACH Enabled: False 7/17/2015 Market Token Collection Log 7/16/15 5.00 07/28/2015 226-00000-220100 5.00Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 72 ACH Enabled: False W4855326 6/27/15 - Cherriess 140.00 07/28/2015 226-45122-431992 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 140.00Check Total: Vendor:3688 SOURCEONE SOLUTIONS LLC Check Sequence: 73 ACH Enabled: True 5059 Monthly Billing; (36) inserts; auto pay 2,030.54 07/28/2015 656-49870-431800 5059 Mnthly Bill; (36) inserts; auto pay- Postage 557.65 07/28/2015 656-49870-432200 2,588.19Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 74 ACH Enabled: False 1304279 resale - liquor 1,059.68 07/28/2015 609-49750-425100 1304279 resale - liquor 16.20 07/28/2015 609-49750-425100 1304280 resale - wine 838.00 07/28/2015 609-49750-425300 1304280 freight 18.90 07/28/2015 609-49750-433300 1304281 freight 4.05 07/28/2015 609-49750-433300 1304281 resale - condiments 48.00 07/28/2015 609-49750-425500 1306705 freight 18.91 07/28/2015 609-49750-433300 1306705 resale - wine 1,146.58 07/28/2015 609-49750-425300 1306706 resale - liquor 1,400.48 07/28/2015 609-49750-425100 1306706 freight 17.77 07/28/2015 609-49750-433300 9060894 resale - liquor - credit -8.88 07/28/2015 609-49750-425100 4,559.69Check Total: Vendor:1497 SPECTRUM SUPPLY COMPANY Check Sequence: 75 ACH Enabled: True 253988 (6) cases kitchen towels 152.28 07/28/2015 101-45201-421650 152.28Check Total: Vendor:1518 TDS TELECOM Check Sequence: 76 ACH Enabled: True 665-837-0005 Voice - non published number charges 68.00 07/28/2015 702-00000-432100 665-838-0000 Voice - non published number charges 198.00 07/28/2015 702-00000-432100 763-271-3230 TDS 100.70 07/28/2015 702-00000-432100 763-271-3257 TDS 90.22 07/28/2015 702-00000-432100 763-295-2005 TDS 17.96 07/28/2015 702-00000-432100 763-295-3714 TDS 329.89 07/28/2015 702-00000-432100 763-295-4054 TDS 46.62 07/28/2015 702-00000-432100 851.39Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 77 ACH Enabled: True 756455 resasle - beer credit -118.35 07/28/2015 609-49750-425200 904694 resasle - beer 96.00 07/28/2015 609-49750-425200 905350 resasle - beer N/A 192.20 07/28/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 905351 resasle - beer 25,358.85 07/28/2015 609-49750-425200 906857 resasle - beer 292.95 07/28/2015 609-49750-425200 906858 resasle - beer N/A 14.75 07/28/2015 609-49750-425400 906859 resasle - beer 20,222.13 07/28/2015 609-49750-425200 46,058.53Check Total: Vendor:3594 TRIMARK Check Sequence: 78 ACH Enabled: False 2457241 1 case Spic-N-Span- cleaning 78.54 07/28/2015 609-49754-421990 2457241 resale - wine glasses 73.60 07/28/2015 609-49750-425400 152.14Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 79 ACH Enabled: False 7/21/2015 PI 42 - UB Qtr 2 2015 (3,954 pcs) (1/2) 931.17 07/28/2015 601-49440-432200 7/21/2015 PI 42 - UB Qtr 2 2015 (3,954 pcs) (1/2) 931.16 07/28/2015 602-49490-432200 1,862.33Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 80 ACH Enabled: False 00049414 August 2015 WWTP Operation & Maintenance 79,823.00 07/28/2015 602-49480-430800 79,823.00Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 81 ACH Enabled: True 1595411 resale - soda pop 303.75 07/28/2015 609-49750-425400 1595528 resale - soda pop 172.50 07/28/2015 609-49750-425400 1600657 resale - soda pop 269.50 07/28/2015 609-49750-425400 745.75Check Total: Vendor:1684 VINOCOPIA Check Sequence: 82 ACH Enabled: True 0128283-CM freight cedit -1.50 07/28/2015 609-49750-433300 0128283-CM resale - wine- cedit -104.00 07/28/2015 609-49750-425300 0128283-CM freight 18.00 07/28/2015 609-49750-433300 0128283-CM resale - liquor 413.00 07/28/2015 609-49750-425100 0128283-CM resale - wine 124.50 07/28/2015 609-49750-425300 0128283-CM resale - wine n/a 24.00 07/28/2015 609-49750-425400 0128896 resale - liquor 340.13 07/28/2015 609-49750-425100 0128896 resale - wine 216.00 07/28/2015 609-49750-425300 0128896 freight 17.50 07/28/2015 609-49750-433300 1,047.63Check Total: AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 83 ACH Enabled: False 7268 Materials - GFI Receptacle- (2) Pioneer; (1) Ellison 29.37 07/28/2015 101-45201-431990 7268 Labor- GFI Receptacle- (2) Pioneer; (1) Ellison (2) hours 136.00 07/28/2015 101-45201-431990 165.37Check Total: Vendor:1863 WEST METRO BUICK-PONTIAC-GMC INC Check Sequence: 84 ACH Enabled: False 180448 2008 GMC Sierra- oil/filter; (2) tires mount/balance 575.00 07/28/2015 656-49870-440500 575.00Check Total: Vendor:3258 WESTMOR FLUID SOLUTIONS Check Sequence: 85 ACH Enabled: False 1133720 AFC System installed - Per Bid 8,100.61 07/28/2015 101-43127-424100 8,100.61Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 86 ACH Enabled: False 7037965 resale - wine 1,199.48 07/28/2015 609-49750-425300 7037965 freight 15.12 07/28/2015 609-49750-433300 1,214.60Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 87 ACH Enabled: False 1080345981 resale - wine 424.00 07/28/2015 609-49750-425300 1080345981 resale - liquor 3,304.78 07/28/2015 609-49750-425100 1080345981 resale - mix 42.00 07/28/2015 609-49750-425400 1080345981 freight 41.13 07/28/2015 609-49750-433300 1080348848 freight 89.53 07/28/2015 609-49750-433300 1080348848 resale - liquor 6,764.35 07/28/2015 609-49750-425100 1080348848 resale - wine 312.00 07/28/2015 609-49750-425300 10,977.79Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 88 ACH Enabled: True 591-1013 World Fishing- June2015 25.72 07/28/2015 656-49879-430920 25.72Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 89 ACH Enabled: False 7-20-2015 Return TIF District 1-22 2014 Excess 195,267.00 07/28/2015 213-46522-443990 195,267.00Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 90 ACH Enabled: True 7/14/2015 Court Fines & Fees for June 2015 2,979.07 07/28/2015 101-42100-430410 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference July 2015 July 2015 - Deputies Contract 94,170.00 07/28/2015 101-42100-430500 97,149.07Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 91 ACH Enabled: False 201500000050 Satisfaction of Mortgage - Z1289931 46.00 07/28/2015 101-41940-443990 46.00Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 92 ACH Enabled: True 01160-381 53 Std Specifications & Design Guidelines - May 2015 1,919.00 07/28/2015 101-43111-430300 01494-480 37 ZRCFOS - Fallon Overpass Prelim Design - May 2015 2,780.00 07/28/2015 101-43111-430300 01494-650 26 12C003 - WWTP Sludge Dewatering Facility - May 2015 7,158.25 07/28/2015 602-00000-165010 01494-700 24 General WWTP - May 2015 688.50 07/28/2015 602-49480-430300 01494-710 10 12C006 - Oakwood Sidewalk Extension - May 2015 71.50 07/28/2015 400-43300-459010 01494-720 23 Economic Development & Market Matching - May 2015 4,000.00 07/28/2015 213-46301-431990 01494-800 17 10C009 - CSAH 75/TH 25 Intersection Improvements - May 2015 13,424.55 07/28/2015 400-43300-459010 01494-850 7 Swan River School Expansion - May 2015 214.50 07/28/2015 101-41310-431990 01494-880 12 Wellhead Protection Plan Amendment - May 2015 318.00 07/28/2015 601-49440-430300 01494-940 7 BLK034 - Environmental Docs - May 2015 5,746.00 07/28/2015 213-46301-431990 01494-950 9 14C002 - Phosphorus Final Design - May 2015 8,826.50 07/28/2015 602-00000-165010 01494-950 9 14C002 - Phosphorus Bidding - May 2015 7,299.50 07/28/2015 602-00000-165010 01494-950 9 14C002 - Digester Final Design - May 2015 1,618.25 07/28/2015 602-00000-165010 01494-950 9 14C002 - Digester Bidding - May 2015 6,188.50 07/28/2015 602-00000-165010 01494-960 8 14C003 - School Blvd Overlay & Trail Improvements - May 2015 3,585.38 07/28/2015 400-43300-453010 01494-970 7 14C003 - Fallon Ave & 85th St Improvements - May 2015 3,653.50 07/28/2015 400-43300-453010 01494-980 7 15D002 - Sunset Ponds 3rd Addition - May 2015 71.50 07/28/2015 101-00000-220110 02596-010 5 General Engineering Services Phase 1 - May 2015 2,500.00 07/28/2015 101-43111-430300 02596-010 5 General Engineering Services Phase 1 - May 2015 2,500.00 07/28/2015 601-49440-430300 02596-010 5 General Engineering Services Phase 1 - May 2015 2,500.00 07/28/2015 602-49490-430300 02596-010 5 XSOLAR - General Engineering Services Phase 2 - May 2015 306.00 07/28/2015 101-41910-431990 02596-010 5 14C001 - General Engineering Services Phase 2 - May 2015 71.50 07/28/2015 101-41910-431990 02596-010 5 General Engineering Services Phase 2 - May 2015 643.50 07/28/2015 101-41910-431990 02596-040 5 2015 GIS Support Services - May 2015 102.00 07/28/2015 702-00000-431990 02596-050 4 ZUNION - Mattress Firm Plan Review - May 2015 286.00 07/28/2015 101-00000-220110 02596-080 4 15D003 - Xcel Substation- May 2015 1,218.25 07/28/2015 101-00000-220110 02596-090 5 Interchange Planning Study - May 2015 918.00 07/28/2015 101-43111-430300 78,608.68Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 93 ACH Enabled: True 0275881936 data & internet access - 7/1-31/2015 1,918.42 07/28/2015 656-49879-430930 0275957688 data - internet access - 7/1-31/2015 5,230.12 07/28/2015 656-49879-430930 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 7,148.54Check Total: Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 94 ACH Enabled: True 003293 7/15 July 1-31 2015 - Private Line ; cost recovery surcharge 2,478.33 07/28/2015 656-49879-430910 2,478.33Check Total: Total for Check Run: Total of Number of Checks: 1,090,419.44 94 AP-Computer Check Proof List by Vendor (07/22/2015 - 1:26 PM)Page 17 The preceding list of bills payable was reviewed and approved for payment. Date: 7/27/2015 Approved by:_____________________________________ Mayor Brian Stumpf User: Printed:07/16/2015 - 3:03PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00205.07.2015 - 205.07.2015 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:1548 VEIT AND COMPANY Check Sequence: 1 ACH Enabled: False 150085-1 MG Farm demo - 90% - approved 3-11-2015 23,627.70 07/16/2015 213-46522-431990 150085-1 MG Farm demo -Additional Excavation - approved 5-13-2015 2,956.71 07/16/2015 213-46522-431990 26,584.41Check Total: Vendor:2645 WRIGHT CO AUDITOR-TREAS Check Sequence: 2 ACH Enabled: False TIF 1-37 6/2015 Return Excess TIF pmt from June distribution 12,227.35 07/16/2015 213-46537-310500 12,227.35Check Total: Total for Check Run: Total of Number of Checks: 38,811.76 2 AP-Computer Check Proof List by Vendor (07/16/2015 - 3:03 PM)Page 1 The preceding list of bills payable was reviewed and approved for payment. Date: 7/27/2015 Approved by:___________________________________ Mayor Brian Stumpf CityCouncilAgenda:07/27/15 1 2B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Meghan Sonsteby Clerk Liquor Store 7/7/2015 PT Noah Schillewaert Guest Service 2 MCC 7/15/2015 PT Breanna Mortenson Child Care Attendant MCC 7/21/2015 PT Katharine Denzen Guest Service 2 MCC 7/24/2015 PT Name Reason Department Last Day Class Rochelle Kasper Voluntary MCC 6/29/15 PT Randolf Smith Voluntary Liquor 7/23/15 PT NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 7/21/2015 CityCouncilAgenda:07/27/15 1 2C.Considerationofapprovingthesaleordisposalofsurpluscityproperty (WO) ThereisnoreportthisCityCouncilcycle. CityCouncilAgenda:7/27/15 1 2D.ConsiderationofadoptingResolution#2015-055approvinganapplicationfora GamblingPremisesPermittoconductgamblingatRiverCityExtreme.Applicant: MonticelloYouthHockeyProgram (CS) A.REFERENCEANDBACKGROUND: TheMonticelloYouthHockeyProgramsubmittedaPremisesPermitApplicationto conductgamblingatRiverCityExtremelocatedat3875SchoolBoulevard.RiverCity ExtremecontactedMonticelloYouthHockeyaskingthemtoconsidertakingoverthe gamblingboothnowrunbytheMonticelloLionsClub.TheLionsClubhassubmitteda letterofintentandwillbeterminatingtheirleaseatRiverCityExtremeeffectiveAugust 1st,2015.Councilisaskedtoadopttheresolutionsotheapplicationcanbesubmittedto theStateforapprovalassoonaspossible. TonyLarson,MYHPGamblingManager,completedasuccessfulbackgroundcheckon June3rd,2015,andhasturnedinfinancialpaperworkasrequiredbycitycodeforlawful gambling.MonticelloYouthHockeyProgramisawareofthegamblingregulationsand thecity’stradeareaandreportingrequirements.Mr.LarsonhasalsosubmittedaLease AgreementforLawfulGamblingbetweenRiverCityExtremeandthehockeyprogram. ItshouldbenotedthattheMonticelloYouthHockeyProgramalsosubmittedan applicationforaPremisesPermitattheMonticelloCountryClubandthatwasapproved byCouncilonJune8th.Mr.Larsoninformedcitystaffthatprojectisonholdatthistime andwouldnotoccuruntilnextyear’sgolfseasonattheearliest. TheStateGamblingControlBoardrequiresCounciltoadoptaresolutionapproving gamblingpremisespermitapplications.CitystaffdoesnotfindanyreasonthatCouncil wouldnotapprovethisapplication.Mr.Larsonhasbeenaskedtobepresentatthe meetingifCouncilwouldhaveanyquestions. A1.BudgetImpact:TheCityreceiveda$100feeforpreparation,processing,and monitoringofthegamblingpremisesapplicationperourcitycodeonlawful gambling. A2.StaffWorkloadImpact:NA B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-055approvinganapplicationforaGambling PremisesPermitatRiverCityExtreme,locatedat3875SchoolBoulevard,forthe MonticelloYouthHockeyProgram,effectiveAugust1st,2015. 2.Motiontodenytheresolutionatthistime. CityCouncilAgenda:7/27/15 2 C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: A.Resolution#2015-055 B.MYHPGamblingPremisesPermitapplication-RiverCityExtreme C.CopyofCityCoderelatedtoLawfulGamblingRegulations D.FinancialreportsfromMonticelloYouthHockeyProgram E.MYHPLeaseforLawfulGambling–RiverCityExtreme CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-055 APPROVING AN APPLICATION FOR A PREMISES PERMIT TO CONDUCT LAWFUL GAMBLING AT RIVER CITY EXTREME WHEREAS, Monticello Youth Hockey Program Inc. has submitted an application to the City Council of Monticello for a Premises Permit to conduct lawful gambling activities at River City Extreme located at 3875 School Boulevard in Monticello, Minnesota; and WHEREAS, the Council is not opposed to a gambling permit being issued by the State Gambling Control Board; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by the Monticello Youth Hockey Program Inc. for a Premises Permit to conduct lawful gambling activities at River City Extreme is hereby approved, effective August 1st, 2015. ADOPTED BY the Monticello City Council this 27th day of July, 2015. CITY OF MONTICELLO ________________________ Brian Stumpf, Mayor ATTEST: ___________________________ Jeff O’Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-055 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on July 27, 2015, and recorded in minutes of said meeting. ____________________________________ Kerry Burri, Interim City Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) Organization Description 2011 Organization Description 2012 Organization Description 2013 Organization Description 2014 JANUARY - Silver Creek Township 500.00 Brent Stromme Video Camera for Boy's High School 469.42 Christian Social Services Meat Donation 20.00 Moose Sherrit Ice Arena Youth Ice Time 11,565.00 Christian Social Services Meat Donation 480.00 Woodbury Hockey Club Tournament Cancelled (900.00) Christian Social Service Meat Donation 540.00 FEBRUARY MN Revenue Unsold Ticket Refund (34,983.57) Gambling Control Board License Permit for the Station 150.00 Moose Sherrit Ice Arena Youth Ice Time 21,000.00 Woodbury Area Hockey Club Bantam AA Tournament Registration 900.00 MN Revenue Unsold Ticket Refund (29,625.27) Christian Social Services Meat Donation 40.00 Monticello Women of Today 300.00 MN Revenue Unsold Ticket Refund (25,210.97) Moose Sherrit Ice Arena Youth Ice Time 16,000.00 Christian Social Services Meat Donation 20.00 MARCH Christian Social Services Meat Donation 180.00 Moose Sherrit Ice Arena Youth Ice Time 20,430.00 Moose Sherrit Ice Arena Youth Ice Time 17,622.31 Moose Sherrit Ice Arena Youth Ice Time 17,000.00 Christian Social Services Meat Donation 260.00 Moose Sherrit Ice Arena Youth Ice Time 13,551.25 Christian Social Services Meat Donation 20.00 APRIL Moose Sherrit Ice Arena Youth Ice Time 17,499.40 Christian Social Services Meat Donations 220.00 City of Monticello 10,000.00 Moose Sherrit Ice Arena Youth Ice Time 12,928.99 Moose Sherrit Ice Arena Youth Ice Time 12,326.79 Christian Social Services Meat Donations 80.00 Christian Social Services Meat Donation 80.00 MAY - Christian Social Services Meat Donation 220.00 Silver Creek Township Playground Maintenance 3,000.00 Christian Social Services Meat Donation 80.00 Eric & Kristen Moen 2013 Exempt Raffle Donation 6,242.67 JUNE Moose Sherrit Ice Arena Youth Ice Time 14,043.75 Christian Social Services Meat Donation 40.00 Eden Prairie Hockey Association Bantam AA Tournament Registration 850.00 Christian Social Services Meat Donation 60.00 Monticello Youth Hockey Program 6,000.00 Mounds View Youth Hockey Bantam B1 Registration 1,150.00 Rogers Youth Hockey Tournament Registration 675.00 Bloomington Youth Hockey Squirt A Squirtacular 995.00 Christian Social Services Meat Donation 40.00 Anoka Area Hockey Bantam A & B Tournament Registration 1,350.00 JULY - Christian Social Services Meat Donation 260.00 Christian Social Services Meat Donation 260.00 AUGUST - Nate Johnson Benefit Bucket Raffle Proceeds Donated 3,650.00 Osseo/Maple Grove Youth Hockey Registration 1,225.00 Christian Social Services Meat Donation 200.00 Anoka Area Hockey Tournament Registration 625.00 Woodbury Area Hockey Club Bantam AA Tournament Registration 900.00 Spring Lake Park Youth Hockey Tournament Registration 600.00 Armstrong Cooper Youth Hockey Squirt C Tournament Registration 750.00 New Ulm/Sleepy Eye Youth Hockey Tournament Registration 1,000.00 St. Cloud Youth Hockey Peewee A Tournament Registration 1,100.00 Christian Social Services Meat Donation 520.00 Breezy Point Tournaments Bantam B & Power A Tournament Registration 1,590.00 SEPTEMBER AST Sports Youth Hockey Jerseys 2,100.00 Christian Social Services Meat Donation 200.00 Fargo Youth Hockey Squirt A Tournament Registration 975.00 Daves Sports Jerseys 8,000.00 Fargo Youth Hockey Squirt B Tournament 975.00 Mounds View Youth Hockey Peewee A Tournament 750.00 Dave Sports Bantam Jerseys 5,548.00 Fargo Youth Hockey Squirt B Tournament 995.00 Christian Social Services Meat Donation 80.00 Fargo Youth Hockey Squirt A Tournament 995.00 New Ulm/Sleepy Eye Youth Hockey Tournament Cancelled (1,000.00) OMGHA Peewee B Tournament 1,295.00 Christian Social Services Meat Donation 340.00 OMGHA Squirt A Tournament 1,225.00 OCTOBER - Christian Social Services Meat Donation 1,000.00 Rogers Youth Hockey Tournament Registration 1,000.00 AAHA Tournament Registration 1,025.00 NOVEMBER Moose Sherrit Ice Arena Youth Ice Time 7,740.00 Christian Social Services Meat Donation 320.00 Christian Social Services Meat Donation 120.00 Daves Sports Jerseys 10,180.00 DECEMBER Gambling Control Board 2012 Licensing Fee 1,050.00 Gambling Control Board 2013 Licensing Fee 1,050.00 Gambling Control Board 2014 Licensing Fee 1,050.00 Moose Sherrit Ice Arena Youth Ice Time 7,220.00 Christian Social Service Meat Donation 780.00 Moose Sherrit Ice Arena Youth Ice Time 12,000.00 State of Minnesota 2015 Annual Licensing Renewal 900.00 Christian Social Services Meat Donation 440.00 MN Gambling Control Board Gambling Manager's License Renewal 100.00 TOTAL:8,409.58 28,959.73 81,079.47 80,893.99 By Donation Category:2011 2012 2013 2014 Totals: Youth Ice Time:39,283.15 43,995.00 64,500.35 53,148.99 200,927.49 Tournament Registration:2,100.00 13,760.00 7,285.00 23,145.00 Meat Donation:960.00 3,240.00 1,720.00 980.00 6,900.00 Raffle Donation:3,650.00 6,242.67 - 9,892.67 Jerseys:5,548.00 18,180.00 23,728.00 Licensing:1,050.00 1,200.00 1,050.00 1,000.00 4,300.00 Other:6,500.00 13,469.42 300.00 20,269.42 Unsold Ticket Refund:(34,983.57) (29,625.27) (25,210.97) - (89,819.81) Total:8,409.58 28,959.73 81,079.47 80,893.99 199,342.77 MONTICELLO YOUTH HOCKEY PROGRAM LAWFUL PURPOSE EXPENDITURES RECAP FOR YEARS 2011, 2012, 2013, AND 2014 CityCouncilAgenda:7/27/2015 1 2E.ConsiderationofadoptingResolution#2015-057amendingtheFinalPlatfor HoglundBusPark,atwolotcommercialdevelopmentinanexistingPlannedUnit DevelopmentDistrict.Applicant:WAGPartners,LLP (AS/SKB) A.REFERENCE&BACKGROUND: TheCityCouncilapprovedthefinalplatfortheHoglundBusParkonJune8th,2015. However,sincethetimeofthatplatreview,itwasnotedthatatemporaryeasementfor drainageandutilitypurposewasshownontheplatpresented.Thetemporaryeasement documentrequiredthateasementbeeliminateduponreplattingandreplacedwitha permanenteasementforthesamepurposes. Assuch,theapplicant’ssurveyorhaspreparedarevisedfinalplatwithapermanent easementfordrainageandutilitypurposes.Thiseasementfollowstheproposedproperty linebetweenLots1and2,Block1ofthesite,withanadditionaleasementfordrainage purposesonLot1,Block1.Theseeasementsasshownontherevisedplathavebeen reviewedbytheCityEngineerinrelationshiptothepreliminaryplatforgradingand drainageandhavebeenfoundtobesatisfactory.Theeasementsmeettherequired6’ perimeterinteriorlotdrainageandutilityeasementrequirementsandprovideforthe establisheddrainagepatternsonthesite.Councilwillnotethatinsomecases,the perimeterinteriorloteasementiswider(at7.5feet)toaccommodatedrainage. Theplattingofthedrainageandutilityeasementaspermanentisalsoapreferred conditionoveratemporaryeasement. ThedevelopmentagreementandsidewalkeasementpreviouslyapprovedbytheCouncil remainasapprovedpreviously,withtheexceptionofacorrectioninthesidewalk easementrelatedtothenameoftheplatwithinthelegaldescription. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-057amendingtheFinalPlatforHoglundBus Park,atwolotcommercialdevelopmentinanexistingPlannedUnitDevelopment District,subjecttoconditionspreviouslyapprovedandanyadditionalcommentsby MnDOT. 2.MotiontodenyadoptionofResolution#2015-057basedonfindingstobemadeby theCityCouncil. C.STAFFRECOMMENDATION: Staffrecommendsapprovaloftheamendedplatasproposed. D.SUPPORTINGDATA: A.Resolution#2015-057 B.FinalPlat,Revised C.FinalPlat(approved6/8/15) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-057 1 AMENDING FINAL PLAT OF HOGLUND BUS PARK WHEREAS, WAG Partners LLC has submitted an application for approval of the replatting of a series of parcels of land; and WHEREAS, the final plat and final stage PUD, as amended by the conditions in Exhibit Z of the staff report, will meet design standards and other provisions outlined in the development stage and preliminary plat approvals; and WHEREAS, the proposed project will continue to meet the goals and policies of the Monticello Comprehensive Plan; and WHEREAS, the Planning Commission held a public hearing on March 3rd, 2015 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the City Council considered the Development Stage PUD and Preliminary Plat at its meeting on March 23rd, 2015, approving said applications pursuant to conditions identified in the staff report; and WHEREAS, the City Council considered the final plat on June 8th, 2015 and approved the proposed Final Plat and the Final Stage Planned Unit Development for Hoglund Bus Park, and the Development Agreement regulating development and completion of required plat improvements, subject to those conditions identified in Exhibit Z of the approval; and WHEREAS, the applicant has supplied an amended final plat document demonstrating compliance with the terms of the Preliminary Plat and Development Stage PUD approvals and continues to meet design standards and other provisions outlined in the development stage and preliminary plat approvals; and WHEREAS, the City Council has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the City Council of the City of Monticello hereby makes the following Findings of Fact in relation to the recommendation of approval: 1. Together with the conditions identified in Exhibit Z of the staff report, the application meets the City’s intent for PUD projects as identified in the Zoning Ordinance and the joint Planning Commission/City Council review. 2. The areas of flexibility requested by the applicant are existing conditions and are considered reasonable and consistent with the objectives of the Comprehensive Plan. 3. The details of the Plat, along with the conditions identified in Exhibit Z of the staff report, are consistent with the requirements of the Subdivision Ordinance. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-057 2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota: The Monticello City Council hereby approves the proposed Final Plat, subject to those conditions identified in the approval. ADOPTED this 27th day of July, 2015, by the City Council of the City of Monticello, Minnesota. MONTICELLO CITY COUNCIL _______________________________ Brian Stumpf, Mayor ATTEST: ______________________________ Jeff O’Neill, City Administrator CityCouncilAgenda:7/27/15 1 2F.ConsiderationofadoptingResolution#2015-056formallyestablishingauthorized publicuseandapprovingconveyanceofataxforfeitedparceltotheCityof Monticello,andreleasingfiveparcelsforpublicauctionbyWrightCounty (JO/AS/CS) A.REFERENCEANDBACKGROUND: CouncilisaskedtoconsideradoptionofResolution#2015-056approvingconveyanceof atax-forfeitedparceloflandtotheCityandreleasingfiveotherparcelsforpublic auction.InearlyJuly,theCityreceivednotificationfromWrightCountyoftaxforfeited parcels,duetonon-paymentofpropertytaxes,whichareeligibletobepublically auctionedorconveyedtotheCity.Staffhavereviewedthislistandprepareda recommendationregardingauctionorpublicpurposeforCouncil’sreview.Theattached taxforfeitureparcellistcontainsaparcelthatstaffhasidentifiedfor“authorizedpublic use”andshouldbeconveyedtotheCity,aswellasparcelsthatshouldbeapprovedfor publicauction. ThefollowingisadescriptionofeachparcelforCouncilreviewpriortoadoptingthe resolutionapprovingparcelsforeitherconveyancetotheCityortobepublically auctioned.Enclosedaremapsofeachparcel. 1)Parcel155-054-001020–ThelegaldescriptionisLot2,Block1ofHaroldRuff’s Addition.Itisvacantlandzonedforresidentialuseandisapproximately2¼acresin size.ThereisanaccesstothispropertyfromElmStreet.Theadjacentparceltothe west(#2below)isaland-lockedparcelandWrightCountyisrequiringthatParcels1 and2beauctionedtogether.Therearesomepreviousdelinquentspecialassessments that,hopefully,wouldbepaidtotheCityaftersaleofthepropertyifrecommended forpublicauction. Althoughtheopportunitymaynotbesignificant,thissituationprovidesthechanceto realignCountyRoad39/GolfCourseRoadsothatitintersectsdirectlywith6th street andthusreplacethet-intersectionatElm.IftheCityweretoobtainthisproperty,it wouldownagoodshareofthelandneededtomakethisconnection.Thenecessary rightofwaycouldpossiblybeobtainedthroughtheplattingprocessatthetimethe propertydevelops.Thisideahasnotbeenexploredfullyandwouldrequire additionalstudy.IfCouncilwishestostudythisconceptthena“hold”couldbeput onthisparcelpendingfurtherstudy.IftheCouncildirectsahold,themotionshould includedirectiontoamendtheresolutionaccordingly. MoreinformationrelatingtothisconcepttobeprovidedtoCouncilatthemeetingon Monday. 2)Parcel155-500-101408–Thisunplattedpropertyisalsorecommendedforpublic auction.ThisparcelisrequiredtobeauctionedwithParcel1(above)asthereisno outlettoanystreetfromtheproperty.Itisvacantlandzonedforresidentialuseandis slightlyover2acresinsize. CityCouncilAgenda:7/27/15 2 3)Parcel155-185-001010-Thisparcelisrecommendedforpublicauctionandwas actuallyturnedbackfromtheCitytoWrightCountyinlate2014.Itdidnotmeetthe deadlineforpriorpublicauction,sotheCountyincludeditagainonthe2015listfor considerationbytheCity.Theparceliszonedcommercialandisabout1½acrein size.Citystafffeelsthatthispropertyisbestservedbysellingitforredevelopment. TheCityownsasmallpieceoflandtothewestthatcouldbecombinedwiththeother inthefuture,ifdesired. 4)Parcel155-500-101412–Thisparcelcontainsabuildingknownasthe“pinkhouse”, andisalsosubjecttodiscussionrelatedtoalignmentofCountyRoad39.The propertyiszonedresidentialandisjustover1acreinsize.TheCityandCountyare intheprocessofdeterminingthedispositionofthebuilding,whichisinblighted conditionandunoccupied.WrightCountyismanagingthedisposition(possible demolition)ofthebuildingandwouldaddthosecoststothepropertyvaluepriorto thepublicauction.Therewerepreviousspecialassessmentsonthisproperty,anditis hopedtheywouldbepaidtotheCityuponthesaleofthisproperty. ThesamediscussionrelatedtoCountyRoad39wouldalsorelatetothisparcel.In addition,theCitywouldneedtoaddressremediationanddemolitionoftheexisting structureaspartoftheconsideration,recognizingthattheCountywouldnolongerbe involvedintheremediationordemolitioniftheCitytakespropertyownershipfor publicpurpose. 5)Parcel155-139-001110–Thisparcelisrecommendedforpublicauction.Thelegal descriptionisLot11,Block1ofVinePlaceAddition.Thisisafinishedtownhome, zonedresidential,at618VineLane.Citystaffrecommendsputtingthisupforpublic auction;thesaleshouldprovidepaymentofunpaidspecialassessmentstotheCity andkeepthepropertyonthetaxrolls. 6)Parcel155-015-001131–ThispropertyisrecommendedforconveyancetotheCity ofMonticello.ThelandislegallydescribedaspartofLot2,Block1ofLower Monticelloandislocatedjustnorthoftheservicestationat743EastBroadway ownedbyDennisandAmyRobertson.Atthecurrenttime,thelotisgenerallynot usedexceptforsomeincidentaloverflowparkingfromDenny’sStation.Itappears thattheadjoiningresidentialpropertytothenorthmaybeusingthevacantlotto accesstheirpropertyforparking.Thatpropertyactuallyhasacurbcutandshould probablylengthentheirdrivewaytothestreetinordertomaintainaccessontheirown property.Citystaffcouldworkwithadjoiningpropertyownerstomakechangesat suchtimeasnecessary.CitystaffrecommendsadoptingResolution#2015-056 establishingthepublicpurposeforafutureroadandright-of-wayexpansion,inthe eventthatlocal,countyandStatejurisdictionsidentifyWashingtonStreetasthe avenueforasecondrivercrossing.Giventhecommercialzoning,Broadwaylocation andadjacentautorepairshopthereissomelikelihoodthatthisparcelwouldbe neededinthefutureaspartofaredevelopmentsite. CityCouncilAgenda:7/27/15 3 A1.BudgetImpact:TheCityisnotrequiredtopurchaseparcelsthatcanbe identifiedforauthorizedpublicusessuchasstreets.However,therewillbesome recordingcostsforconveyancefromthestatetothecityofapproximately$275 perparcel.ThesefeesaredeterminedbytheState. A2.StaffWorkloadImpact:Minimal B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-056formallyestablishingauthorizedpublic useandapprovingconveyanceoftaxforfeitedParcel155-015-001131totheCity ofMonticello,andreleasingfiveparcelsforpublicauctionbyWrightCounty. 2.MotiontodenyResolution#2015-056atthistimeanddirectstafftotakeother action. 3.Motionofother. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1,subjecttoanyadditionsbyCouncilofparcelsfor publicpurposeasrelatedtotheCountyRoad39and6th Streetalignmentdiscussion D.SUPPORTINGDATA: A.Resolution#2015-056 B.LetterfromWrightCountyAuditor–taxforfeitures C.Detailedlistofcitytax-forfeitparcelsfor2015 D.Definitionofauthorizedpublicusesunderthetaxforfeitprocess E.DocumentationshowingparcelinformationforParcels#1to#6 F.AerialImage–CSAH39area CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-056 FORMALLY ESTABLISHING AUTHORIZED PUBLIC USE AND APPROVING CONVEYANCE OF A TAX FORFEITED PARCEL TO THE CITY OF MONTICELLO, AND RELEASING FIVE PARCELS FOR PUBLIC AUCTION BY WRIGHT COUNTY WHEREAS, six parcels of land in the City of Monticello identified as PID 155-054-001020, 155-500-101408, 155-185-001010, 155-500-101412, 155-139-001110, AND 155-015-001131 have been forfeited to the State of Minnesota for non-payment of taxes and are being prepared for public auction under MN State Statutes, Chapter 282; and WHEREAS, the City of Monticello has an interest in acquiring a parcel of tax-forfeited land designated as follows: PID 155-015-001131 (Part of Lot 2, Block 1, Lower Monticello) Authorized Public Use: Road or Right-of-Way (future expansion of Washington Street) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: that parcel 155-015-001131 be conveyed to the City of Monticello for an authorized public use; and BE IT FURTHER RESOLVED: that the following tax forfeit parcels are approved for sale at public auction: 155-054-001020 Lot 2, Block 1, Harold Ruff’s Addition (auction with PID 155-500- 101408) 155-500-101408 Unplatted portion of Section 10, Twp 121, Range 025 (auction with PID 155-054-001020) 155-185-001010 Part of Lot 1, Block 1, 90th Street 3rd Addition 155-500-101412 Unplatted portion of Section 10, Twp 121, Range 025 155-139-001110 Lot 11, Block 1, Vine Place Addition ADOPTED BY the Monticello City Council this 27th day of July, 2015. CITY OF MONTICELLO _________________________________ Brian Stumpf, Mayor ATTEST: ________________________________ Jeff O’Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-056 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on July 27, 2015, and recorded in minutes of said meeting. ____________________________________ Kerry Burri, Interim City Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) 2015 TAX FORFEIT PARCELS PID LEGAL ACREAGE DESCRIPTION ZONED PRIOR ASMT COMMENTS 1 155-054-001020 L2, B1, Harold Ruff Addn 2.28 ac vacant land resid 2,606.68 for public auction (condition: must be sold with 155-500-101408) 2 155-500-101408 Unplatted Section 10 2.13 ac vacant land resid 0.00 for public auction (condition: must be sold with 155-054-001020) 3 155-185-001010 L1 B1, 90th Str 3rd Addn 1.58 ac vacant land comm 0.00 for public auction (City held and turned back in 2014) 4 155-500-101412 Unplatted Section 10 1 ac 601 Elm St - this is blighted property (pink house) resid 9,649.41 for public auction (County is in charge of disposition of buildings) 5 155-139-001110 L11, B1, Vine Place .06 ac 618 Vine Ln - this is a finished townhome resid 2,859.79 for public auction 6 155-015-001131 Pt of L2, B1, Lower Monticello .14 ac this is a vacant lot south of Dennis' Station; service station parks vehicles on the site; the home to the south may drive across the lot to access their garage (they have an unused curb cut on their lot for a driveway) comm 1,273.72 public purpose - STREET (future access for 2nd river crossing) REQUEST CONVEYANCE OF PARCEL TO CITY *Prior Assessments have been removed and will be collected when the property is sold at auction. Titl e City Bou nd ar y Ju ly 23, 2 015 Map Po wer ed by DataLink fro m WS B & Ass ociates 1 inch = 37 6 f ee t Sou rce: Esri, Digita lG lo be , Ge oE ye, E arthst arGeographics, CNES/A irbus DS, USDA,US GS, A EX, Get ma ppin g, A erog rid , IG N, IGP,swissto po , a nd the GIS User Community CityCouncilAgenda:07/27/15 1 2G.Considerationofadoptingadatapracticespolicyforensuringthesecurityof“not publicdata”asrequiredbyMNStatutes,Section13.025 (JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsideradoptingapolicypertainingtolocaladministrationof theGovernmentDataPracticesActinaccordancewithstatestatutes.Thispolicymeets therequirementforensuringthesecurityofNotPublicData. AccordingtotheIPAD,MinnesotaStatutes,Chapter13.025,requiresthateach governmententityestablishpoliciesthatgovernthetreatmentandaccessofgovernment data.AttheJuly13th meeting,Counciladoptedtwooftherequiredpolicies: a.DataPracticesPolicyforMembersofthePublic b.DataPracticesPolicyforSubjectsofData Alsorequiredisapolicythatidentifiesanddescribesanyprivateorconfidentialdata maintainedbytheentityalongwithproceduresensuringthatdatathatisnotpublicis onlyaccessibletopersonswhoseworkassignmentreasonablyrequiresaccesstothedata. Thisrequiresgovernmententitiestocreateprocedurestoidentifywhichemployeeshave accesstonon-publicdataanddevelopapolicyincorporatingtheseprocedures.A Monticellospecificpolicyhasbeenformulatedfromatemplatepolicy,whichwas derivedfromtheMNDepartmentofAdministrationPolicyAnalysisDivision(IPAD). Forallofthesepolicies,theCity’sadoptedRecordsRetentionScheduleconstitutesthe City’srequiredinventoryofgovernmentdata,itsrespectiveclassifications,andretention periods. A1.BudgetImpact:NA A2.StaffWorkloadimpact:StafftimeisnecessaryforcompliancewiththeData PracticesAct.Consistentcompliancewillrequireon-goingtrainingintheareaof datapracticesadministration. B.ALTERNATIVEACTIONS: 1.MotiontoadoptthePolicyforEnsuringtheSecurityofNotPublicDataas proposed. 2.Motionofother. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. CityCouncilAgenda:07/27/15 2 D.SUPPORTINGDATA: PolicyforEnsuringtheSecurityofNotPublicData MNStatutesSection13.025–[DataPractices]GovernmentEntityObligation Policy for Ensuring the Security of Not Public Data City of Monticello July 27, 2015 Legal requirement The adoption of this policy by the City of Monticello satisfies the requirement in Minnesota Statutes, section 13.05, subd. 5, to establish procedures ensuring appropriate access to not public data. By incorporating employee access to not public data in the City of Monticello’s Inventory (required by Minnesota Statutes, section 13.025, subd. 1), in the individual employee's position description, or both, the City’s policy limits access to not public data to employees whose work assignment reasonably requires access. Please direct all questions regarding this policy to the City of Monticello’s Data Practices Compliance Official (DPCO): Monticello City Clerk Data.requests@ci.monticello.mn.us Phone: 763.295.2711 Fax: 763.295.4404 505 Walnut Street, Suite 1 Monticello MN 55362 Procedures implementing this policy Data inventory Under the requirement in Minnesota Statutes, section 13.025, subd. 1, The City has prepared a Data Inventory which identifies and describes all not public data on individuals maintained by The City. To comply with the requirement in section 13.05, subd. 5, The City has also modified its Data Inventory to represent the employees who have access to not public data. In the event of a temporary duty as assigned by a manager or supervisor, an employee may access certain not public data, for as long as the work is assigned to the employee. In addition to the employees listed in the City's Data Inventory, the Responsible Authority, the Data Practices Compliance Official (DPCO), the City Administrator, and the City’s General Counsel may have access to all not public data maintained by the City if necessary for specified duties. Any access to not public data will be strictly limited to the data necessary to complete the work assignment. Employee position descriptions Position descriptions may contain provisions identifying any not public data accessible to the employee when a work assignment reasonably requires access. Data sharing with authorized entities or individuals State or federal law may authorize the sharing of not public data in specific circumstances. Not public data may be shared with another entity if a federal or state law allows or mandates it. Individuals will have notice of any sharing in applicable Tennessen warnings (see Minnesota Statutes, section 13.04) or the City will obtain the individual's informed consent. Any sharing of not public data will be strictly limited to the data necessary or required to comply with the applicable law. Ensuring that not public data are not accessed without a work assignment Within the City, departments may assign tasks by employee or by job classification. If a department maintains not public data that all employees within its department do not have a work assignment allowing access to the data, the department will ensure that the not public data are secure. This policy also applies to departments that share workspaces with other departments within the City where not public data are maintained. Recommended actions for ensuring appropriate access include:  Assigning appropriate security roles, limiting access to appropriate shared network drives, and implementing password protections for not public electronic data  Password protecting employee computers and locking computers before leaving workstations  Securing not public data within locked work spaces and in locked file cabinets  Shredding not public documents before disposing of them Penalties for unlawfully accessing not public data The City will utilize the penalties for unlawful access to not public data as provided for in Minnesota Statutes, section 13.09, if necessary. Penalties include suspension, dismissal, or referring the matter to the appropriate prosecutorial authority who may pursue a criminal misdemeanor charge. Data on Individuals Maintained by the Minnesota Department of Administration July 2014 This document identifies the name, title and address of the Responsible Authority for the City and describes private or confidential data on individuals maintained by the City (see Minn. Stat. 13.05 and Minn. Rules 1205.1200). This document is also part of the City's procedures for ensuring that not public data are only accessible to individuals whose work assignment reasonably requires access (see Minn. Stat. 13.05, subd. 5). In addition to the employees listed, the City's Responsible Authority, Data Practices Compliance Official, City Administrator, and the City’s General Counsel will also have access to all not public data on an as needed basis as part of a specific work assignment. City of Monticello’s Responsible Authority is: Monticello City Clerk Data.requests@ci.monticello.mn.us Phone: 763.295.2711 Fax: 763.295.4404 505 Walnut Street, Suite 1 Monticello MN 55362 Direct all questions about this document to City of Monticello's Data Practices Compliance Official (DPCO): Monticello City Clerk Data.requests@ci.monticello.mn.us Phone: 763.295.2711 Fax: 763.295.4404 505 Walnut Street, Suite 1 Monticello MN 55362 ATTEST Policy for Ensuring the Security of Not Public Data This policy was presented to the Monticello City Council at their meeting on July 27, 2015, for approval. ADOPTED BY the Monticello City Council this 27th day of July, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: _______________________________________ Jeff O’Neill, City Administrator 1 MINNESOTA STATUTES 2014 13.025 Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 13.025 GOVERNMENT ENTITY OBLIGATION. Subdivision 1. Data inventory. The responsible authority shall prepare an inventory containing the authority's name, title, address, and a description of each category of record, file, or process relating to private or confidential data on individuals maintained by the authority's government entity. Forms used to collect private and confidential data may be included in the inventory. The responsible authority shall update the inventory annually and make any changes necessary to maintain the accuracy of the inventory. The inventory must be available from the responsible authority to the public according to the provisions of sections 13.03 and 15.17. The commissioner may require responsible authorities to submit copies of the inventory and may request additional information relevant to data collection practices, policies, and procedures. Subd. 2. Public data access policy. The responsible authority shall prepare a written data access policy and update it no later than August 1 of each year, and at any other time as necessary to reflect changes in personnel, procedures, or other circumstances that impact the public's ability to access data. Subd. 3. Data subject rights and access policy. The responsible authority shall prepare a written policy of the rights of data subjects under section 13.04 and the specific procedures used by the government entity for access by the data subject to public or private data on individuals. The written policy must be updated no later than August 1 of each year, and at any other time as necessary to reflect changes in personnel, procedures, or other circumstances that impact the public's ability to access data. Subd. 4. Availability. The responsible authority shall make copies of the policies required under sub- divisions 2 and 3 easily available to the public by distributing free copies to the public or by posting the policies in a conspicuous place within the government entity that is easily accessible to the public or by posting it on the government entity's Web site. History: 2012 c 290 s 10 CityCouncilAgenda:7/27/2015 1 2H.ConsiderationofapprovingadjustmentstotheMCCpart-timeandcity temporary/alternatesalaryschedulestomeetminimumwagerequirements A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoconsiderapprovingadjustmentstotheMCCpart-timeandcity temporary/alternatesalaryschedulestomeetminimumwagerequirements.Effective August1,2015theminimumwagerequirementforadultswillincreasefrom$8perhour to$9perhour.Theminimumwageforminorswillremainat$7.25perhour.TheMCC currentlyhastwoseparatepayschedulesforpart-timestaff(adultandminorpay schedules). TheCityAdministrator,FinanceDirector,MonticelloCommunityCenterDirectorand HumanResourcesManagerrecentlymettodiscusshowthecurrentpayscalesshouldbe revised.Factorsconsideredincluded:cost,scaleequity,recruitmentandretention,and marketcompetition. Alternative1 Alternative1involvesadjustingtheadultstartingwageto$9perhourwithminimal graduatedstartingwageincreasestothehighergradedpositions.Thenewstartingpay rangesforgrade4-10positionswillbe$9-$9.79perhourbasedonassignedgradeand jobresponsibilities.Thetopendwageswillremainunchangedorbeloweredforall gradesexceptgrades5-9whichwillincreaseminimally.Anincreasetothetopendof selectedgradesallowsmanagementtheabilitytoofferhigherwageearningpotentialfor valuable,long-termemployees.Underthisalternativeanemployeehiredatstep1would havetheopportunityfora19%increaseovertheircareerwiththeCityofMonticello. Theaveragespreadfromstartingwagetopotentialtopendwagescity-wideis26%. Thecity’stemporary/alternatepayscheduleincludesallothercitypositionsnotsubjectto payequitysuchasPTliquorstoreclerks,seasonalemployeesandwinterrinkattendants. Thewinterrinkattendantistheonlypositiononthisschedulethatneedstobeadjustedto meettheminimumwagerequirement.Underalternative1thestartingwagewillincrease from$8.84to$9perhourwiththetopendunchanged. BusinessreasonssupportingAlternative1: •Althoughithasnotbeendemonstratedthatstaffareleavingforhigherpay,this alternativeprovidesincentivetoemployeestostayinatightjobmarket. •Pre-emptingturn-overbyofferingopportunityforadditionalpayovertime reducescostassociatedwithfillingpositionsandtraining.Retaininggoodstaff helpsassuregoodservice. •Thecostofthisalternativeover2issmallandcouldbeviewedasinexpensive insuranceforattractingandretainingemployees. •Thetotalnumberofpart-timeemployeeson-staffattheMCCiscurrently75 compartedto93atthesametimeperiodlastyear.Thisisimportanttonote becausethecurrentpart-timeemployeesareworkingmorehours.Accordingto CityCouncilAgenda:7/27/2015 2 payequityguidelines,ifagroupofemployeesaveragemorethan14hoursper weekthepositionmustbeplacedonthepayequityprogram.Thecurrentgrade1 payequityrangeis$9.17-$11.91.Therefore,beingabletoattractandretaina largepoolofpart-timeemployeesattheMCCisimportantsowecankeepthe totalhoursperemployeeworkedaveraginglessthan14hoursaweek.Therange forsimilarpositionsontheMCC’sproposedscheduleunderalternative1is$9- $10.75whichisbelowgrade1ofpayequity. Alternative2 Alternative2involvesadjustingtheadultstartingwageto$9perhourwithnogradual increasetoeitherstartingorendingwagesforhighergradedpositons4-10.Inorderto makethisworktheadultpayschedulewasdividedintotwoseparateschedules(Adult andSupervisoryAdult)withthelowerleveladultpositionsata10%spreadandthe supervisoryadultpositionsata24%spreadorwageearningpotential.Thebenefittothis optionisthattheCitycanpotentiallysavemoneybyloweringtheearningpotentialof long-termemployees.Underthisalternativeanemployeehiredatstep1wouldhavethe opportunityfora10%increaseovertheircareerwiththeCityofMonticello. BusinessreasonssupportingAlternative2. •Althoughthenumberofapplicationsforopenpositionshasgonedownindicating atighteningjobmarket,thereisnoevidenceatthistimethatgoodstaffmaking morethantheminimumwagewouldleaveifthepayscaledidnotshift. •Thepayranges/scalecouldbemodifiedlateriftheMCCbegantolosestaffdue tolackofadvancement. Thewinterrinkattendantpositionlegallyneedstobeadjustedtomeettheminimum wagerequirementatthistime.Underalternative2thestartingwagewillincreasefrom $8.84to$9perhourwiththetopendunchanged.Thisisconsistentwithalternative1. Thefollowingareimportanttonote: •Underbothoptionsallemployeeswhoarecurrentlymakinglessthanthe minimumwagewillbebroughtuptotheminimumoftheirgradeandanyone currentlymakingmorethantheminimumwagewillbeplacedonthecloseststep totheircurrentwageontherevisedpayscale. •TheMCCadultandminorpayschedulesarenottypicallyadjustedforCOLA. A1.BudgetImpact:Theminimumwageadjustmentisabudgeteditemfor2015- 2016.TheimpactontheMCC’sbudgetunderalternative1overthenext12 monthsisapproximately$18,630.TheimpactontheMCC’sbudgetunder alternative2isapproximately$14,145overthenext12months.Thebudget CityCouncilAgenda:7/27/2015 3 impacttothewinterrinkattendantpositionisveryminortotalinglessthan$100 overthenext12months. B.ALTERNATIVEACTIONS: 1.MotiontoapproveAlternative1adjustingthestartingwagesonagraduatedbasis forgrades4-10andthetopendwagesforgrades5-9ontheadultpayschedule andincreasingthestartingwageforthewinterrinkattendanttothelegally requiredlevelof$9perhour. 2.MotiontoapproveAlternative2adjustingthestartingwagesupto$9where legallyrequiredspreadingtheremainingstepsequallybetweentheunchangedlast stepwithemployeesmovingtoneareststepabovetheircurrentpay. C.STAFFRECOMMENDATION: ThisistrulyajudgementcallfortheCityCouncilthatcouldgoeitherway. Commissionsandstaffhaveprovidedamixedrecommendation. ThePersonnelCommitteeandMCCAdvisoryBoardrecentlyreviewedtheproposed recommendationsandrecommendsAlternative1approvingadjustmentsasrecommended totheMCCadult,andcitytemporary/alternatesalaryschedules. TheHRManagerdoeshaveconcernsregardingtheemployeecountsandhoursatthe CommunityCenterforreasonsstatedaboverelatedtopayequity.IftheMCCaverage employeehoursincreasetoover14hoursperweektheCitywillbeforcedtoplacethose groupsonpayequitywhichwillcosttheCitymoremoneyvs.offeringalittlehigher wagerangenowbutstillkeepingthewagelowerthanthepayequityrequirement. AccordingtotheCommunityCenterDirector,applicationscomingintotheMCChave decreasedoverthepastyear.Whilethereisnodatatoshowthereasons,onepossibility isthatotherbusinessesareofferinghigherstartingwages,thereforethegraduatedstarting payratesforpositionswithmoreaccountabilitymakessense.Forthereasonsstated above,theHRManagerrecommendsAlternative1.EffectiveAugust1,2016the minimumwagewillincreaseto$9.50.TheHRManagerwillnotsupportanythingmore thanthelegallyrequiredincreasestothetopandbottomatthattimeunlesssufficientdata isprovidedshowingtrendsthesupporttherecommendation. TheFinanceDirectorrecommendsAlternative2becauseAlternative1lacksasufficient businessreason.Thereisnoevidencethatincreasingthemaximumlevelofpaywill increaseretention.Further,thelogicforgivingemployeesinthesamegradeamaximum leveladjustmentbecauseoftheminimumwageincreaseshouldbeappliedtoallgrades andallemployees.Nextyeartheminimumwagerisesto$9.50.Thismeanseveryonein thatgradewillbegettinganotheradjustmentfordoingthesamework. CityCouncilAgenda:7/27/2015 4 TheCityAdministratorbelievesthatavoidingstaffturn-overandavoidinganincreasein averagehourworkedperweekareveryimportantgoals.Hiringandtrainingcapable staffistimeconsuminganddisruptive.Also,ageneralreductionintheoverallnumber ofstaffthathasbeenoccurringrecentlycouldultimatelyresultintheaveragenumberof hoursincreasingtothepointwhereparttimeemployeeswouldbeeligibleforinclusionin thepayequityprogram.Itisveryimportantthatweheadoffthiscostlypossibility. Unfortunately,itishardtotellifAlternative1willactuallyresultinareductioninturn- overoraddstabilitytothenumberofparttimestaffandtherearegoodreasonstoleanin thedirectionofAlternative2.However,giventherelativelysmallcostofAlternative1, theemergenceofatighteningjobmarketandtheneedtomaintainanampleinventoryof parttimeemployees,itthereforemightbewisetoerronthesideofprovidingadditional compensationasnotedinAlternative1. D.SUPPORTINGDATA: Alternative1ProposedPaySchedule Alternative2ProposedPaySchedule CityTemporary/AlternativePaySchedule ALTERNATIVE 1 Proposed Adult Pay Schedule 8/1/15 GRADE 1 1.5 2 2.5 3 3.5 4 4.5 5 4 9.00 9.23 9.46 9.70 9.94 10.19 10.44 10.60 10.75 Slide Attendant 5 9.05 9.28 9.51 9.74 9.98 10.23 10.49 10.65 10.80 Childcare Attendant 6 9.15 9.38 9.61 9.85 10.1 10.35 10.61 10.77 10.93 Climbing Wall Attendant, GS2, Prog. Assist, Youth BF 7 9.25 9.48 9.72 9.96 10.21 10.47 10.73 10.89 11.05 Ice Rink Attendant 9 9.35 9.58 9.82 10.08 10.33 10.59 10.85 11.02 11.18 GS1, LG, Lead CW*, Prog. Lead, Adult BF, Lead youth BF 10 9.46 9.69 9.92 10.18 10.42 10.69 10.94 11.11 11.27 Lead Adult BF, Farmers Mkt Manager 11 9.79 9.99 10.24 10.49 10.75 11.01 11.29 11.57 11.74 Lead GS, Event Host 12 10.00 10.20 10.46 10.71 10.99 11.25 11.54 11.81 12.00 Program Teacher, Event Decorator 13 10.30 10.51 10.77 11.04 11.31 11.59 11.88 12.17 12.35 Lead Life Guard* 14 12.36 12.61 12.92 13.24 13.58 13.90 14.25 14.60 14.82 WSI 15 12.51 12.76 13.09 13.40 13.74 14.08 14.43 14.78 15.00 League Manager 20 20.00 20.40 20.91 21.42 21.96 Certified Fitness Instructor *positions not currently in use. Proposed Adult Pay Schedule 8/1/15 GRADE 1 1.5 2 2.5 3 3.5 4 4.5 5 4 9.00 9.16 9.31 9.47 9.62 9.78 9.94 Slide Attendant 5 9.00 9.16 9.31 9.47 9.62 9.78 9.94 Childcare Attendant 6 9.00 9.16 9.31 9.47 9.62 9.78 9.94 Climbing Wall Attendant, GS2, Prog. Assist, Youth BF 7 9.00 9.16 9.31 9.47 9.62 9.78 9.94 Ice Rink Attendant 9 9.00 9.16 9.31 9.47 9.62 9.78 9.94 GS1, LG, Lead CW*, Prog. Lead, Adult BF, Lead youth BF 10 9.00 9.16 9.31 9.47 9.62 9.78 9.94 Lead Adult BF, Farmers Mkt Manager Proposed Adult Supervisor Pay Schedule 8/1/15 11 9.79 9.99 10.24 10.49 10.75 11.01 11.29 11.57 11.74 Lead GS, Event Host 12 10.00 10.20 10.46 10.71 10.99 11.25 11.54 11.81 12.00 Program Teacher, Event Decorator 13 10.30 10.51 10.77 11.04 11.31 11.59 11.88 12.17 12.35 Lead Life Guard* 14 12.36 12.61 12.92 13.24 13.58 13.90 14.25 14.60 14.82 WSI 15 12.51 12.76 13.09 13.40 13.74 14.08 14.43 14.78 15.00 League Manager 20 20.00 20.40 20.91 21.42 21.96 Certified Fitness Instructor *positions not currently in use. City Temporary/Alternate Pay Schedule (99) Winter Rink Attendant- Current Step 1 Step 2 Step 3 Step 4 $8.84 $9.38 $9.91 $10.46 Winter Rink Attendant- Proposed Step 1 Step 2 Step 3 Step 4 $9.00 $9.48 $9.96 $10.46 City CouncilAgenda:07/27/15 2I.ConsiderationofadoptingResolution#2015-060approvingaCooperative ConstructionAgreementwithMnDOTandaccepttheCIMSgrantof$616,000for theTH25/CSAH75IntersectionImprovementProjectNo.10C009.(SB) A.REFERENCEANDBACKGROUND: MnDOTisrequestingtheCityenterintoacooperativeconstructionagreementforthe TH25/CSAH75IntersectionImprovementProjectthatacknowledgesusingfunding fromCorridorInvestmentManagement(CIMS)grantintheamountof$616,000andto accepttheirstandardagreement. OnMarch9,2015,theCityCouncilapprovedplansandspecifications,authorizedthe advertisementforbidsandapprovedacooperativeagreementwithWrightCountyfor theproject. Sincethattime,thefollowinghastranspiredandisanticipatedtooccur: 95%plansubmittalforMnDOTreviewandcomment 03/16/15 MnDOTpreliminarycommentsreceived 04/09/15 MnDOTrequestforPhase2EnvironmentalInvestigationatSEcornerofintersection 05/01/15 Contaminationreleasedetectedat100WBroadway 05/06/15 EDAauthorizedPhase2EnvironmentalInvestigationatSEcornerofintersection 05/13/15 100%plansubmittaltoMnDOT 05/15/15 EnvironmentalBoringsComplete 06/02/15 Preliminarytestresults/environmentalreportsubmittaltoMPCA 06/19/15 MPCAboringrequestat216PineStreet(Finder’sKeeper’sproperty)06/22/15 Environmentalreports(RAP/CCP)submittaltoMnDOT/07/17/15 MnDOTFinalPlanapproval 07/17/15 MnDOTFinalPlansignaturesobtainedtoadvertiseproject 07/22/15 ProjectAdvertisementDates 07/23/1507/30/15 AnticipatedProjectOpenHouse/AdjacentPropertyOwnerMeetings Aug/Sep15 AnticipatedProjectBidOpening 08/18/15 AnticipatedProjectAward 08/24/15 (contingentonMnDOTApproval) or 09/14/15 AnticipatedConstructionDurationforSubstantialCompletion 09/15/15to11/15/15 FinalCompletionofTrafficSignal 12/15/15 City CouncilAgenda:07/27/15 Keyitemstonotefromtheabovetimeline: •DuringMnDOT’sreviewoftheplans,theyindicatedthattheproposedlandscape medianonTH25,southofCSAH75,wouldnotbeapprovedduetotheresulting limitedleftturnlanelengthfornorthboundTH25towestboundCSAH75.Other commentswererelatedtomaintenanceconcernswithalandscapedmedian.By narrowingthemedian,theleftturnlanewaslengthenedresultinginamedian widththatwouldnotsupportplantings.Staffdiscussedalternativestothe intersectionconfigurationandconcludedthateliminatinglandscapinginthe medianisthemostfeasibleoptionatthistime.Enclosedisthenewlayout configurationfortheintersection. •(*)AsafollowuptotheCouncilConnectionreporton7/13/15relatedtothe100 WBroadwayPetroleumLeak,theMPCAhasbeencommunicatingwiththe ownerofFinder’sKeeper’sproperty(Mr.Wolff).TheMPCArepresentativehas indicatedthatatthistime,Mr.Wolffisagreeabletoallowingaboringonthe propertyaslongasageneralliabilityassuranceletterornoassociation determinationisgrantedfromtheMPCA.Staffhasrequestedthisfromthe MPCAandwillknowmoreinformationintheupcomingweeksifthiswillbe granted.TheboringisrequiredbytheMPCAandisneededtoinorderto delineatetheboundaryofthepetroleumleak,whichwouldthenallowtheCityto haveclosureofthereleaseandresultingMPCAleaknumberasidentifiedaspart ofthePetrofundprogram.Atthistime,MnDOThasindicatedthatthis processwillnotdelaythebidding,awardandconstructionofthe intersectionprojectsincetheFinder’sKeeper’spropertywillnotbe impactedbytheproject. Keyitemsinthecooperativeagreementinclude: •Section3.6-ContaminatedSoils/Groundwater-Theprojectspecificationsaddress howtomanagecontaminatedsoilsthatareencounteredduringconstruction. Estimatedbidquantitiesforremovalandlandfilldisposalofcontaminatedsoils areincludedwiththeprojectanditisourunderstandingthesecostswillbe eligibleforthefederalfunds.WSB’senvironmentalpersonnelwillbeonsite duringconstructionasstipulatedintheagreement. •Section5and6-CityMaintenance-Thestandardlanguageisincludedfor signals,lighting,stormsewersandcrosswalkmarkingsintrunkhighwayrightof way. A.1BudgetImpact:Thefollowingaretheestimatedfundingamountsforthe project: FederalFunds:$541,000 CIMSGrant:$616,000 WrightCounty:$90,000 StateAid/City:$300,000 City CouncilAgenda:07/27/15 Total:$1,547,000 A.2StaffImpact:CitystaffandWSBstafftimewillinvolvecompletingrequired permitting,environmentalmanagementandrequestingreimbursementsfrom MnDOTasconstructionoftheprojectprogressespertheagreement. B.ALTERNATIVEACTIONS: 1.MotiontoadoptCityResolution#2015-060approvingaCooperativeConstruction AgreementwithMnDOTandaccepttheCIMSgrantof$616,000fortheTH 25/CSAH75IntersectionImprovementProjectNo.10C009. 2.MotiontodenyadoptionofCityResolution#2015-060. C.STAFFRECOMMENDATION: StaffrecommendsCouncilapprovalofAlternative#1. D.SUPPORTINGDATA: Resolution#2015-060 TH25/CSAH75IntersectionLayout MnDOTCooperativeConstructionAgreement July13,2015CouncilConnection–100WBroadwayPetroleumLeak CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-060 ENTERING INTO COOPERATIVE CONSTRUCTION AGREEMENT NO. 1000507 WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION WITH THE CITY OF MONTICELLO FOR THE TH 25/CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 10C009 WHEREAS, the City of Monticello desires to enter into a Cooperative Construction Agreement with MnDOT for the TH 25/CSAH 75 intersection improvements (the “Project”); and WHEREAS, the City of Monticello is a recipient of a Corridor Investment Management Strategy (CIMS) grant for the “Project” in the amount of $616,000.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that the City of Monticello enter into MnDOT Agreement No. 1000507 with the State of Minnesota, Department of Transportation to provide for payment by the State to the City of the State’s share of the costs of the roadway, storm sewer, signal construction, and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 25 from 3rd Street to River Street and County State Aid Highway (CSAH) No. 75 from Walnut Street to Cedar Street within the corporate city limits under State Project No. 8605-52; and BE IT FURTHER RESOLVED, that Mayor Brian Stumpf and City Administrator Jeff O’Neill are hereby authorized and directed to execute the Agreement and any amendments to the Agreement; and BE IT FURTHER RESOLVED, that the City of Monticello accepts the CIMS grant in the amount of $616,000.00. ADOPTED BY the Monticello City Council this 27th day of July, 2015. CITY OF MONTICELLO _________________________________ Brian Stumpf, Mayor ATTEST: ________________________________ Jeff O’Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-060 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on July 27, 2015, and recorded in minutes of said meeting. ____________________________________ Kerry Burri, Interim City Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) Monticello, Minnesota River Street 3rd Street C e d a r S t r e e t W a l n u t S t r e e t March 5, 2015 TH 25 & CSAH 75 Improvements RECONSTRUCTION FULL DEPTH & OVERLAY BITUMINOUS MILL & MEDIAN CONCRETE CURB SIDEWALK WSB & Associates, Inc. Minneapolis, MN 55416 INFRASTRUCTURE ENGINEERING PLANNING CONSTRUCTION 701 Xenia Avenue South, Suite 300 763-541-4800 - Fax 763-541-1700 www.wsbeng.com 16.5' LANE 8.5' PARKING 11' LANE 11' LANE 11' LTL 11' LANE 12' LANE 8.5' PARKING 12' PARKING 11' RTL/THRU 11' LANE 1 3 ' L A N E 1 3 ' L A N E 1 1 ' L A N E 1 1 ' L A N E 1 3 ' R T L 14' RTL 12' RTL 11' LANE 12' LANE 14' LANE 11' LANE 11' LANE 14' LTL 13' LANE 11' LANE 1 3 ' L A N E 1 3 ' L A N E 1 1 ' L A N E 1 3 ' R T L / T H R U 1 3 ' L A N E 1 1 ' L A N E 1 1 ' L A N E 1 3 ' R T L 1 3 ' L A N E 1 1 ' L A N E 1 2 ' L T L 1 1 ' L A N E 1 3 ' L A N E LANE PARKING 12' LTL 12' LTL 1 2 ' L T L 1 4 ' L T L 1 4 ' L T L 8.5' PARKING 8.5' PARKING CITY OF MONTICELLO MINNESOTA 25 75 COUNTY N 0 50 ft 100 ft CityCouncilAgenda:07/27/15 2J.ConsiderationofadoptingResolution#2015-059toenterintoanagencyagreement withMnDOTforfederalaidfortheTH25/CSAH75IntersectionImprovement ProjectNo.10C009.(SB) A.REFERENCEANDBACKGROUND: TheCityreceived$1,200,000infederalfundinginJanuary2013fortheTH25/CSAH 75IntersectionImprovementProject.Inordertoadministerthefunds,MnDOTwillact astheCity’sagentinacceptinganddistributingthefederalaidfortheprojectviathe enclosedagreement.Thefundsareavailableinfederalfiscalyear2017orasitbecomes available.Assuch,theagreementallowsfortheCitytoadvancefundthefederalaid eligibleamountfortheproject,ifavailable,sinceconstructionisplannedtostartthisfall. (PleaserefertoAgendaItem2Ifordetailontheprojectschedule.) A.1BudgetImpact:Thefollowingaretheestimatedfundingamountsforthe project: FederalFunds:$541,000* CIMSGrant:$616,000 WrightCounty:$90,000 StateAid/City:$300,000 Total:$1,547,000 *Thecurrentestimatedfederalaidamountof$541,000islowerthanthe $1,200,000thatwasawardedin2013.However,tobeconsistentwiththeamount offederalaidthatwasappliedforandgrantedin2013,theagreementstipulates theoriginalawardamount.Thefederalaidamountwillultimatelybebasedon actualeligibleconstructioncosts. A.2StaffImpact:Staffimpactswillinvolverequestingreimbursementsfrom MnDOTasconstructionoftheprojectprogresses. B.ALTERNATIVEACTIONS: 1.MotiontoadoptCityResolution#2015-059toenterintoanagencyagreementwith MnDOTforfederalaidfortheTH25/CSAH75IntersectionImprovementProject No.10C009. 2.MotiontodenyadoptionofCityResolution#2015-059. C.STAFFRECOMMENDATION: StaffrecommendsCouncilapprovalofAlternative#1. CityCouncilAgenda:07/27/15 D.SUPPORTINGDATA: Resolution#2015-059 MnDOTAgencyAgreementNo.1000906 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-059 ENTERING INTO AGENCY AGREEMENT NO. 1000906 WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO ACCEPT FEDERAL AID FUNDS ON BEHALF OF THE CITY OF MONTICELLO FOR THE TH 25/CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 10C009 WHEREAS, the City of Monticello desires MnDOT to act as the City’s agent to accept and disburse federal funds for the TH 25/CSAH 75 intersection improvements (the “Project”); and WHEREAS, the “Project” has been determined to be eligible for the expenditure of federal aid funds and is programmed in the federally approved STIP for the fiscal year 2017, and the “Project” is identified in MnDOT records as State Project 222-010-003, 086-675-019, 222-020- 002 and 8605-52 and in Federal Highway Administration records as Minnesota Project STPM 8615 (285); and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that pursuant to Minnesota Statutes, Section 161.36, the Commissioner of Transportation shall be appointed as Agent of the City of Monticello to accept as its agent, federal aid funds which may be made available for eligible transportation related projects; and BE IT FURTHER RESOLVED, that Mayor Brian Stumpf and City Administrator Jeff O’Neill are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1000906,” a copy of which said agreement was before the City Council and which is made a part hereof by reference. ADOPTED BY the Monticello City Council this 27th day of July, 2015. CITY OF MONTICELLO _________________________________ Brian Stumpf, Mayor ATTEST: ________________________________ Jeff O’Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-059 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on July 27, 2015, and recorded in minutes of said meeting. ____________________________________ Kerry Burri, Interim City Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) CityCouncilAgenda:7/27/15 1 2K.ConsiderationofauthorizingpurchaseofwetlandcreditsfortheFallonPathway Extension,CityProjectNo.14C003 (SB) A.REFERENCEANDBACKGROUND: WiththeplannedconstructionoftheFallonAvenuepathwayextensionfromFarmstead Avenueto87th Avenue,aportionoftheexistingwetlandwillbefilledin.Aspreviously identifiedforthisproject,theCityisrequiredtomitigatethewetlandimpactwiththe purchaseofwetlandcredits. Theconstructionofthepathwaywillresultin1,812squarefeet(0.042acres)ofwetland impact.ThewetlandimpactsinthisareawillrequirewetlandmitigationwiththeCity purchasingwetlandcreditsata2:1ratiofromawetlandbank.Aspartofthisproject,the City,astheLocalGovernmentUnit(LGU)fortheWetlandConservationAct(WCA) providednoticetotheTechnicalEvaluationPanelasrequiredbytheWCA.Thenotice wassubmittedJune24,2015andthecommentperiodendsJuly24,2015.TheSoiland WaterConservationDistrictindicatedtheydidnothavecommentsandthattheproposed wetlandbankwasacceptable.Thewetlandmitigationcreditsareproposedtobe purchasedintheamountof$1,929.78. A1.BudgetImpact:Thetotalcostforpurchasingthewetlandcreditsis$1,929.78. Ofthisamount,$1,812.00istobepaidtoWetlandBank1287,whichisownedby alandownerinBentonCountyandiswithinthesameBankServiceAreaasthe wetlandfill.Theremaining$117.78istobepaidtotheBoardofWaterandSoil Resources(BWSR)asanadministrationfee. A2.StaffWorkloadImpact:WSBhaspreparedthenecessaryWCAdocumentsand willadministerthecompletionofthistransactionaspartoftheproject. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizepurchaseofwetlandcreditsfortheFallonPathway Extension,CityProjectNo.14C003intheamountof$1,929.78. 2.Motiontodenyatthistime. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1inordertocompletetheconstructionof thepathway.Thecontractorplanstostartconstructionintheupcomingweeks. D.SUPPORTINGDATA: WCAdocuments Minnesota Wetland Conservation Act Notice of Decision Local Government Unit (LGU) City of Monticello Address 505 Walnut St Monticello, MN 55362 1. PROJECT INFORMATION Applicant Name City of Monticello Project Name 85th St and Fallon Ave Replacement Project Date of Application 7/2/2015 Application Number 1494-990 Attach site locator map. Type of Decision: Wetland Boundary or Type No-Loss Exemption Sequencing Replacement Plan Banking Plan Technical Evaluation Panel Findings and Recommendation (if any): Approve Approve with conditions Deny Summary (or attach): The SWCD indicated they had no comments and the proposed bank was acceptable to use. No comments were received from BWSR. 2. LOCAL GOVERNMENT UNIT DECISION Date of Decision: 7/27/15 Approved Approved with conditions (include below) Denied LGU Findings and Conclusions (attach additional sheets as necessary): The City is proposing pathway improvements at 85th Street NE & Fallon Avenue NE in Monticello. The wetland boundary/type was approved June 3, 2015. A wetland replacement plan was submitted to the City of Monticello on June 24, 2015. The Applicant is proposing 1,812 square feet of permanent wetland impact to Type 1 wetland for construction of a bituminous trail associated with the 85th St./Fallon Ave. improvements. The Applicant is proposing 3,624 square feet of wetland replacement via purchase of wetland bank credits from Account #1287in Benton County within the same Bank Service Area as the impact. This is a different bank than originally proposed. The bank account changed because of inability to secure the initially planned bank credits. The project has avoided and minimized wetland impact to the maximum extent practical. The application is approved pending purchase of wetland credits. BWSR Forms 7-1-10 Page 1 of 3 For Replacement Plans using credits from the State Wetland Bank: Bank Account # 1287 Bank Service Area 7 County Benton Credits Approved for Withdrawal (sq. ft. or nearest .01 acre) 3624 sf Replacement Plan Approval Conditions. In addition to any conditions specified by the LGU, the approval of a Wetland Replacement Plan is conditional upon the following: Financial Assurance: For project-specific replacement that is not in-advance, a financial assurance specified by the LGU must be submitted to the LGU in accordance with MN Rule 8420.0522, Subp. 9 (List amount and type in LGU Findings). Deed Recording: For project-specific replacement, evidence must be provided to the LGU that the BWSR “Declaration of Restrictions and Covenants” and “Consent to Replacement Wetland” forms have been filed with the county recorder’s office in which the replacement wetland is located. Credit Withdrawal: For replacement consisting of wetland bank credits, confirmation that BWSR has withdrawn the credits from the state wetland bank as specified in the approved replacement plan. Wetlands may not be impacted until all applicable conditions have been met! LGU Authorized Signature: Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255, Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as specified above. If additional details on the decision exist, they have been provided to the landowner and are available from the LGU upon request. Name Andi Moffatt Title Principal, WSB & Associates, Inc. Signature Date TBD Phone Number and E-mail 763-287-7196 amoffatt@wsbeng.com THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT. Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. Applicants proceed at their own risk if work authorized by this decision is started before the time period for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be responsible for restoring or replacing all wetland impacts. This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and specified in this notice of decision. 3. APPEAL OF THIS DECISION Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of this Notice to the following as indicated: Check one: Appeal of an LGU staff decision. Send petition and $TBD fee (if applicable) to: City of Monticello 505 Walnut Street, Monticello, MN 55362 Appeal of LGU governing body decision. Send petition and $500 filing fee to: Executive Director Minnesota Board of Water and Soil Resources 520 Lafayette Road North St. Paul, MN 55155 BWSR Forms 7-1-10 Page 2 of 3 4. LIST OF ADDRESSEES SWCD TEP member: Andrew Grean, Wright Soil & Water Conservation District, 311 Brighton Ave. South, Suite C, Buffalo, MN 55313 andrew.grean@mn.nacdnet.net BWSR TEP member: Ben Meyer, Board of Water & Soil Resources, 520 Lafayette Road N., St. Paul, MN 55155 ben.meyer@state.mn.us LGU TEP member (if different than LGU Contact): Jeff O’Neill Jeff.Oneill@ci.monticello.mn.us DNR TEP member: Jason Neuman, Minnesota Department of Natural Resources, 7372 State Highway 25 SW Montrose, MN 55363 jason.neuman@state.mn.us DNR Regional Office (if different than DNR TEP member) WD or WMO (if applicable): Applicant (notice only) and Landowner (if different): City of Monticello (c/o Shibani Bisson, WSB) sbisson@wsbeng.com Members of the public who requested notice: Corps of Engineers Project Manager (notice only): Jessie Diaz, U.S. Army Corps of Engineers, 180 Fifth Street East, Suite 700, St. Paul, MN 55101-1678 Jessie.c.diaz@usace.army.mil BWSR Wetland Bank Coordinator (wetland bank plan applications only) 5. MAILING INFORMATION  For a list of BWSR TEP representatives: www.bwsr.state.mn.us/aboutbwsr/workareas/WCA_areas.pdf  For a list of DNR TEP representatives: www.bwsr.state.mn.us/wetlands/wca/DNR_TEP_contacts.pdf  Department of Natural Resources Regional Offices: NW Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 2115 Birchmont Beach Rd. NE Bemidji, MN 56601 NE Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1201 E. Hwy. 2 Grand Rapids, MN 55744 Central Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1200 Warner Road St. Paul, MN 55106 Southern Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 261 Hwy. 15 South New Ulm, MN 56073 For a map of DNR Administrative Regions, see: http://files.dnr.state.mn.us/aboutdnr/dnr_regions.pdf  For a list of Corps of Project Managers: www.mvp.usace.army.mil/regulatory/default.asp?pageid=687 or send to: US Army Corps of Engineers St. Paul District, ATTN: OP-R 180 Fifth St. East, Suite 700 St. Paul, MN 55101-1678  For Wetland Bank Plan applications, also send a copy of the application to: Minnesota Board of Water and Soil Resources Wetland Bank Coordinator 520 Lafayette Road North St. Paul, MN 55155 6. ATTACHMENTS In addition to the site locator map, list any other attachments: Joint Application BWSR Forms 7-1-10 Page 3 of 3 Minnesota Interagency Water Resource Application Form February 2014 Page 3 of 6 Project Name and/or Number: 85th Street NE / Fallen Avenue NE Improvements PART ONE: Applicant Information If applicant is an entity (company, government entity, partnership, etc.), an authorized contact person must be identified. If the applicant is using an agent (consultant, lawyer, or other third party) and has authorized them to act on their behalf, the agent’s contact information must also be provided. Applicant/Landowner Name: City of Monticello (Shibani Bisson) Mailing Address: 505 Walnut Street, Suite 1, Monticello, MN 55362 Phone: 763-271-3236 E-mail Address: Shibani.bisson@ci.monticello.mn.us Authorized Contact (do not complete if same as above): Mailing Address: Phone: E-mail Address: Agent Name: WSB & Associates Inc. (Dustin Simonson) Mailing Address: 701 Xenia Ave S, Suite 300, Minneapolis, MN 55416 Phone: 763-270-3475 E-mail Address: dsimonson@wsbeng.com PART TWO: Site Location Information County: Wright City/Township: Monticello Parcel ID and/or Address: 85th Street & Fallon Avenue Legal Description (Section, Township, Range): S24, T121, R25 Lat/Long (decimal degrees): 45.278151, -93.786137 Attach a map showing the location of the site in relation to local streets, roads, highways. Approximate size of site (acres) or if a linear project, length (feet): 3000 If you know that your proposal will require an individual Permit from the U.S. Army Corps of Engineers, you must provide the names and addresses of all property owners adjacent to the project site. This information may be provided by attaching a list to your application or by using block 25 of the Application for Department of the Army permit which can be obtained at: http://www.mvp.usace.army.mil/Portals/57/docs/regulatory/RegulatoryDocs/engform_4345_2012oct.pdf PART THREE: General Project/Site Information If this application is related to a delineation approval, exemption determination, jurisdictional determination, or other correspondence submitted prior to this application then describe that here and provide the Corps of Engineers project number. Describe the project that is being proposed, the project purpose and need, and schedule for implementation and completion. The project description must fully describe the nature and scope of the proposed activity including a description of all project elements that effect aquatic resources (wetland, lake, tributary, etc.) and must also include plans and cross section or profile drawings showing the location, character, and dimensions of all proposed activities and aquatic resource impacts. The proposed project includes resurfacing existing 85th street NE / Fallon Avenue NE roadways and extending the exiting trail located west of Fallon Avenue NE from Farmstead Avenue to 87th Street NE. Monticello residents have expressed safety concerns and petitioned for the trail extension to connect the Hunter Crossing Development to Pioneer Park. Additional project information is included in the attached supplemental information sheet. Minnesota Interagency Water Resource Application Form February 2014 Page 4 of 6 Project Name and/or Number: 85th Street NE / Fallen Avenue NE Improvements PART FOUR: Aquatic Resource Impact1 Summary If your proposed project involves a direct or indirect impact to an aquatic resource (wetland, lake, tributary, etc.) identify each impact in the table below. Include all anticipated impacts, including those expected to be temporary. Attach an overhead view map, aerial photo, and/or drawing showing all of the aquatic resources in the project area and the location(s) of the proposed impacts. Label each aquatic resource on the map with a reference number or letter and identify the impacts in the following table. Aquatic Resource ID (as noted on overhead view) Aquatic Resource Type (wetland, lake, tributary etc.) Type of Impact (fill, excavate, drain, or remove vegetation) Duration of Impact Permanent (P) or Temporary (T)1 Size of Impact2 Overall Size of Aquatic Resource 3 Existing Plant Community Type(s) in Impact Area4 County, Major Watershed #, and Bank Service Area # of Impact Area5 Wetland A Wetland Fill P 0.04 NA Type 1 Wright, #17, #7 1If impacts are temporary; enter the duration of the impacts in days next to the “T”. For example, a project with a temporary access fill that would be removed after 220 days would be entered “T (220)”. 2Impacts less than 0.01 acre should be reported in square feet. Impacts 0.01 acre or greater should be reported as acres and rounded to the nearest 0.01 acre. Tributary impacts must be reported in linear feet of impact and an area of impact by indicating first the linear feet of impact along the flowline of the stream followed by the area impact in parentheses). For example, a project that impacts 50 feet of a stream that is 6 feet wide would be reported as 50 ft (300 square feet). 3This is generally only applicable if you are applying for a de minimis exemption under MN Rules 8420.0420 Subp. 8, otherwise enter “N/A”. 4Use Wetland Plants and Plant Community Types of Minnesota and Wisconsin 3rd Ed. as modified in MN Rules 8420.0405 Subp. 2. 5Refer to Major Watershed and Bank Service Area maps in MN Rules 8420.0522 Subp. 7. If any of the above identified impacts have already occurred, identify which impacts they are and the circumstances associated with each: NA PART FIVE: Applicant Signature Check here if you are requesting a pre-application consultation with the Corps and LGU based on the information you have provided. Regulatory entities will not initiate a formal application review if this box is checked. By signature below, I attest that the information in this application is complete and accurate. I further attest that I possess the authority to undertake the work described herein. Signature: Date: I hereby authorize WSB & Associates (Dustin Simonson) to act on my behalf as my agent in the processing of this application and to furnish, upon request, supplemental information in support of this application. 1 The term “impact” as used in this joint application form is a generic term used for disclosure purposes to identify activities that may require approval from one or more regulatory agencies. For purposes of this form it is not meant to indicate whether or not those activities may require mitigation/replacement. Minnesota Interagency Water Resource Application Form February 2014 Page 5 of 6 Project Name and/or Number: 85th Street NE / Fallen Avenue NE Improvements Attachment C Avoidance and Minimization Project Purpose, Need, and Requirements. Clearly state the purpose of your project and need for your project. Also include a description of any specific requirements of the project as they relate to project location, project footprint, water management, and any other applicable requirements. Attach an overhead plan sheet showing all relevant features of the project (buildings, roads, etc.), aquatic resource features (impact areas noted) and construction details (grading plans, storm water management plans, etc.), referencing these as necessary: See attached supplemental information. Avoidance. Both the CWA and the WCA require that impacts to aquatic resources be avoided if practicable alternatives exist. Clearly describe all on-site measures considered to avoid impacts to aquatic resources and discuss at least two project alternatives that avoid all impacts to aquatic resources on the site. These alternatives may include alternative site plans, alternate sites, and/or not doing the project. Alternatives should be feasible and prudent (see MN Rules 8420.0520 Subp. 2 C). Applicants are encouraged to attach drawings and plans to support their analysis: See attached supplemental information. Minimization. Both the CWA and the WCA require that all unavoidable impacts to aquatic resources be minimized to the greatest extent practicable. Discuss all features of the proposed project that have been modified to minimize the impacts to water resources (see MN Rules 8420.0520 Subp. 4): See attached supplemental information. Off-Site Alternatives. An off-site alternatives analysis is not required for all permit applications. If you know that your proposal will require an individual permit (standard permit or letter of permission) from the U.S. Army Corps of Engineers, you may be required to provide an off-site alternatives analysis. The alternatives analysis is not required for a complete application but must be provided during the review process in order for the Corps to complete the evaluation of your application and reach a final decision. Applicants with questions about when an off-site alternatives analysis is required should contact their Corps Project Manager. The project is site specific to 85th Street and Fallon Avenue. Therefore, no offsite alternative was examined. Minnesota Interagency Water Resource Application Form February 2014 Page 6 of 6 Project Name and/or Number: 85th Street NE / Fallen Avenue NE Improvements Attachment D Replacement/Compensatory Mitigation Complete this part if your application involves wetland replacement/compensatory mitigation not associated with the local road wetland replacement program. Applicants should consult Corps mitigation guidelines and WCA rules for requirements. Replacement/Compensatory Mitigation via Wetland Banking. Complete this section if you are proposing to use credits from an existing wetland bank (with an account number in the State wetland banking system) for all or part of your replacement/compensatory mitigation requirements. Wetland Bank Account # County Major Watershed # Bank Service Area # Credit Type (if applicable) Number of Credits 1111 Wright 17 7 Isolated .08 Applicants should attach documentation indicating that they have contacted the wetland bank account owner and reached at least a tentative agreement to utilize the identified credits for the project. This documentation could be a signed purchase agreement, signed application for withdrawal of credits or some other correspondence indicating an agreement between the applicant and the bank owner. However, applicants are advised not to enter into a binding agreement to purchase credits until the mitigation plan is approved by the Corps and LGU. A phone conversation was had with John Engberg from Bank 1111 and he has indicated that the bank is willing to sell and has the necessary credits available to cover the project. A purchase agreement has not been made currently. If an agreement with this bank cannot be made another bank will be used. Page 1 of 2 Supplemental Information Joint Application Form for Activities Affecting Water Resources in Minnesota 85th Street NE / Fallen Avenue NE Improvements Project June 24, 2015 Part 3 – Project Purpose & Need The project purpose is to resurface the existing 85th Street NE / Fallen Avenue NE road segment from Farmstead Avenue to Eisele Avenue NE. In addition, the project intends to extend the existing pathway located west of Fallen Avenue NE from Farmstead Avenue to 87th Street NE. Road Resurface In 2012, the City reclaimed and paved Fallon Avenue from School Boulevard to the power line corridor just south of Farmstead Avenue. The remaining segment of Fallon Avenue and 85th Street (totaling approximately 2,600 feet) was evaluated and a 1.5-inch bituminous overlay was recommended to extend its road lifespan prior to more significant future improvements. Although this roadway could be paved at a later time, it was determined most economical to to complete the overlay as part of the rural road street improvements along with the proposed 85th Street Improvements. Pathway Extension Residents of the Hunters Crossing development submitted a petition to the City Council at the October 27, 2014 Council meeting requesting extension of a “pathway to connect the Hunters Crossing development to the path leading to Pioneer Park on Fallon.” Residents in this area were concerned about safety with students walking on the roadway with no separated pathway to accommodate pedestrians. The Park Commission identified the pathway extension improvements as one of their top four priority projects for 2015, including the construction of the Hunters Crossing Park that Council authorized on October 27, 2014. The City’s Park and Pathway Plan identifies a pathway along Fallon Avenue as a secondary pathway route to provide access and connectivity to the community-wide park and pathway systems. In addition, City staff identified this pathway extension in the City’s Capital Improvement Plan for 2015. Attachment C – Avoidance & Minimization The following project alternatives were considered to avoid wetland impacts: 1. No Build (Current All-Way Stop) – This alternative would not address the current pedestrian safety concerns, park access for Hunters Crossing development, and future City’s Capital Improvement plans for 2015. Therefore, the “no build” option was determined not feasible. 2. Pathway on East Side of Fallen Avenue – This alternative was considered by not chosen since it would result in additional impacts to a Type 2/3 wetland complex (two times greater than chosen alternative). In addition, this alternative would require two additional Farmstead Avenue road crossings which would reduce pedestrian safety, pathway connectivity, and disrupt traffic flow. Page 2 of 2 3. Pathway on West Side of Fallen Avenue (Chosen Design) – The chosen alternative includes the extension of the existing paved pathway on the west side of Fallen Avenue from Farmstead Avenue to Eisele Avenue NE. The proposed pathway extension design meets or exceeds all state aid requirements even though this project is a City funded project. The City of Monticello has determined this alternative to be the most feasible project design with the least amount of wetland impact. The following project design methods were implemented to minimize wetland impacts: 1. Minimum Pathway Width - The minimum allowable pathway width (8-feet) was used along the wetland areas to reduce wetland impacts per state aid standard 8820.9995. The existing trail is 10 feet wide which is the preferred design standard width. 2. Minimum Shoulder/Clear Zone Width – The minimum allowable shoulder/clear zone width (2-feet) was used along the wetland areas to reduce impacts per state aid standard 8820.9995. Clear zone is measure from the edge of the pathway. 3. Minimum Road/Pathway Slope – A slope of (1:3, rise: run) was used along the wetland areas to reduce impacts. Per state aid standard 8820.9920, the minimum allowable slope along roadways with a speed limit great than 40 miles per hour is 1:3. The speed limit on Fallen Avenue is 55 miles per hour. 4. Curb Separation – A 1.5-foot wide curb was used along the wetland areas (instead of a boulevard) to reduce impacts. A 20-foot boulevard is proposed in the areas north and south of the wetland for safety separation. Permitting and Project Funding Outlined below is a summary of the project funding: • City of Monticello – 100% • State – 0% • Federal – 0% Outlined below is a summary of the wetland permits anticipated for the project: • Wetland Boundary & Type – NOD received in June 3, 2015 • U.S. Corps of Engineers – Pending Closing The chosen alternative will result in 1,812 square feet (0.042 acres) of unavoidable impact to a Type 1 wetland. Due to the scope and safety parameters of this project, the City of Monticello is confident the associated wetland impacts have been minimized to the greatest extent feasible under acceptable engineering design standards. !O ^ ^ !O !O Sp 3 up Sp 2 up Sp 4 wet Sp 3 wet Sp 2 wet FALLON FARMSTEAD Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community ±0 50 100Feet Type 3 boundary85th Street NE/Fallon Avenue NE ImprovmentsMonticello, MN Legend Type 3 boundary Delineated Boundary Wetland Flags Transects !O Wet Sample ^Upland Sample %culvert Project Location Buffer Wetland A Wetland B Document Path: K:\01494-970\GIS\Maps\Delineation\type 3 boundary.mxd FA L L O N 85TH 87TH EI S E L E FA I R H I L L PA R K FA R M S T E A D 85 T H Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community ±0210420Feet Figure 6: Wetland Delineation Map (1 of 3) 85th Street NE/Fallon Avenue NE Improvments Monticello, MN Legend Delineated Boundary Project Location Buffer Wetland A Wetland B !O^ ^!O !O !O^Sp 5 up Sp 3 up Sp 2 up Sp 5 wet Sp 4 wet Sp 3 wet Sp 2 wet FA L L O N 87TH 85 T H PA R K FARMSTEAD Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community ±0110220Feet Figure 7: Wetland Delineation Map (2 of 3) 85th Street NE/Fallon Avenue NE Improvments Monticello, MN Legend Delineated Boundary Wetland Flags Transects !O Wet Sample ^Upland Sample %culvert Project Location Buffer Wetland A Wetland B Do c u m e n t P a t h : K : \ 0 1 4 9 4 - 9 7 0 \ G I S \ M a p s \ D e l i n e a t i o n \ F i g 7 2 o f 3 . m x d ^ %% Sp 1 culvert culvert 87TH 85TH FA L L O N FA I R H I L L Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community ±0110220Feet Figure 8: Wetland Delineation Map (3 of 3) 85th Street NE/Fallon Avenue NE Improvments Monticello, MN Legend Delineated Boundary Wetland Flags Transects !O Wet Sample ^Upland Sample %culvert Project Location Buffer Do c u m e n t P a t h : K : \ 0 1 4 9 4 - 9 7 0 \ G I S \ M a p s \ D e l i n e a t i o n \ F i g 8 3 o f 3 . m x d CityCouncilAgenda:07/27/15 1 2L.Considerationofapprovingtheindividualpensioncontributionamountfor VolunteerFirefighterReliefAssociationmembers (WO/JohnBauer) A.REFERENCEANDBACKGROUND: TheMonticelloVolunteerFirefightersReliefAssociationmembershipisrequestinga $200increaseinthebenefitlevelusedinretirementcalculations.Thebenefitwould increasefrom$3,100to$3,300peryear.Fully-vestedmemberswouldbepaid$3,300for eachyearofservice.Amemberbecomesfullyvestedafter20yearsoffiredepartment service.Partially-vestedmemberswouldbepaidaportionofthe$3,300asdetermined byyearsofservice.Theearliestthatfullyorpartiallyvestedmemberscanreceivetheir benefitisage50,regardlessofwhentheyretire. Thefollowingisasummaryofthepreviousbenefitchangesthathavebeenapproved: Year BenefitAmount 2000 $2,085 2001 $2,175 2003 $2,225 2004 $2,625 2005 $3,050 2006 $3,275 2007 $3,950 2008 $3,500 2009 $2,650 2010 $2,650 2011 $2,750 2012 $2,750 2013 $2,850 2014 $3,100 2015 $3,300 ByAugust1st ofeachyear,theFireReliefAssociationpresentstotheCityCouncilascheduleof theproposedbenefitsandthetotalliabilitiesassociatedwiththeproposedbenefitincomparison totheassetsoftheassociation.Theincludedschedulesindicatethethreebenefitamountsto membersplustherequiredcitycontribution(none). Basedona$3,300proposedbenefit,thefinancialreportshowsthetotalamountofliabilitythat wouldexistforthepensionamountforthenexttwoyearsandalsoincludesinformationonthe Association’scurrentassetsandprojectedincomeforthenextyear.Ataround4.7%,thetotal incomeprojectionsforinterestandassetappreciationmightnotbeconsideredconservative. However,thesurpluswiththeseprojectionsisestimatedat$186,221for2015.Theestimated surplusfor2014was$163,681.Futurebenefitlevelscanbeadjustedasmarketandotherfactors change.Thedeferralrateforvestedretiredmembersisproposedtoremainat2.5%,whichhalf ofthemaximumallowedbylaw.Thedeferralrateappliestobalancesofretiredmemberswho havenotreachedtheageof50andiseffectiveJanuary1,2016. CityCouncilAgenda:07/27/15 2 A1.BudgetImpact:Thebenefitlevelhasnoimpactonthecity’sbudget. A2.StaffWorkloadImpact:Thereisnostaffimpactwiththisdecision. B.ALTERNATIVEACTIONS: 1.Motiontotakethisitemfromthetableandtosetthe2015pensionbenefitlevelat $3,300forcurrentFireReliefAssociationmembersandthedeferralrateat2.5% forpastmembers. 2.Motiontograntanalternativebenefitslevel. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1. D.SUPPORTINGDATA: ScheduleFormsSC-15forLumpSumPensionPlans,ReportingYear2015 2014MonticelloFireReliefAssociationannualaudit FormSC-15 Page1 ScheduleFormforLump-SumPensionPlans ReportingYear2015 DeterminationofPlanLiabilitiesandRequiredMunicipalContributionfor2016 ReliefAssociation:County/ Counties: EnterAnnualbenefitlevelineffectfor2015:3,300 (Ifyouchangeyourbenefitlevelbefore12/31/2015,theSCmustberecalculatedatthenewlevel.) 2015 2016 SubtotalofPage1Liability-ActiveMembers 803,022 878,526 ActiveMemberInformation PleaseEnterDatesinthisformat: Leavesof Dateof FireDepartment Entry Absence andBreaks in Returnto Service Years Years Birth Date Service Member of Accrued of Accrued Name Status (months)?Service Liability Service Liability 1 BradE.Fyle Active 06/17/195705/01/1984 0 32 105,600 33 108,900 2 MarcA.Simpson Paid 02/24/195601/19/1987 0 29 0 30 0 3 NealB.Kranz Active 04/06/196605/01/1987 0 29 95,700 30 99,000 4 JeffD.Kranz Active 05/30/196305/01/1993 0 23 75,900 24 79,200 5 ToddM.Johnson Active 02/07/196605/01/1993 0 23 75,900 24 79,200 6 SteveA.Hanson Active 06/08/196705/01/1996 0 20 66,000 21 69,300 7 SteveC.Balon Active 06/10/196801/15/1999 0 17 51,480 18 56,034 8 DarylR.Giles Active 11/02/196801/15/2000 0 16 47,124 17 51,480 9 ShawnG.Leach Active 02/20/197709/03/2001 0 14 39,072 15 43,032 10 DonaldA.Anderson Active 10/15/196905/19/2003 0 13 35,310 14 39,072 11 JohnP.Bauer Active 07/01/197105/19/2003 0 13 35,310 14 39,072 12 JasonP.Roubinek Active 11/06/197406/15/2005 0 11 28,314 12 31,746 13 KeithPeterson Active 11/07/197901/15/2007 0 9 21,978 10 25,080 14 KenKako Active 05/24/197301/15/2007 0 9 21,978 10 25,080 15 TimothyA.Ingle Separated/NotVested 01/30/197101/15/2007 3 9 0 10 0 16 KurtisLiefert Active 04/08/198308/15/2008 0 7 16,236 8 19,008 17 MichaelD.Mossey Active 12/15/198408/15/2008 0 7 16,236 8 19,008 18 ThomasM.Johnson Active 08/15/198408/15/2008 0 7 16,236 8 19,008 19 JakeOlinger Active 11/15/198407/18/2011 0 4 8,580 5 11,022 20 JasonMoores Active 06/07/197707/18/2011 0 4 8,580 5 11,022 21 ScottGearey Active 10/06/197710/24/2011 0 4 8,580 5 11,022 22 JoshSamuelson Active 10/05/198608/20/2012 0 3 6,270 4 8,580 23 TonyFair Active 10/21/198609/17/2012 0 3 6,270 4 8,580 24 TrevorMack Active 10/23/198611/18/2013 0 2 4,092 3 6,270 25 NathanKranz Active 06/02/198911/18/2013 0 2 4,092 3 6,270 26 JarridScheinbien Active 11/07/198611/18/2013 0 2 4,092 3 6,270 27 BrandonKranz Active 06/02/198903/17/2014 0 2 4,092 3 6,270 28 ChooseStatus 0 0 29 ChooseStatus 0 0 30 ChooseStatus 0 0 31 ChooseStatus 0 0 32 ChooseStatus 0 0 33 ChooseStatus 0 0 Toendof2016Toendof2015 7/7/2015 MonticelloFireReliefAssociation Wright FormSC-15 Page2 DeferredMemberInformation (fullyorpartiallyvested) Seeseparateinstructionsregardingcompletionofthebelowfields. Pleaseenterdatesinthisformat: TotalDeferredMemberLiabilities2015 134,419 TotalDeferredMemberLiabilities2016 141,140 1 Enterallinformationasitpertainstothismember. BenefitLevel Monthsof MemberName:atSeparation:3,275 ServiceArePaid Yes MinimumYearsRequiredtoVest:10 DOB:12/12/1964 DeferredInterestPaid ServiceDates:Entry:05/01/1993 Separation:11/01/2006 (Select"Yes"ifoffered.)Yes LOAsandBIS(inmonths):6 Vesting%:72 ReturntoServiceMember?(Select"Yes"ifapplicable.)IfInterestisPaid,ChooseType: TotalService:Years:13 Months(ifpaid):0 2015EstimatedLiability:40,436 PeriodInterestisPaid: 2016EstimatedLiability:42,458 Status:Deferred ForReliefRORupto5%,OSARORupto5%orBoardSetRORupto5%enterinterestratesbelow. 1984:%1989:%1994:%1999:%2004:%2010:5.00 % 1985:%1990:%1995:%2000:%2005:5.00 %2011:0.00 % 1986:%1991:%1996:%2001:%2006:5.00 %2012:5.00 % 1987:%1992:%1997:%2002:%2007:5.00 %2013:0.00 % 1988:%1993:%1998:%2003:%2008:0.00 %2014:2.50 % +RateofreturniscalculatedusingtheearningsprojectedonPage4ofthisform.2009:5.00 %2015:5.00 %+ 2 Enterallinformationasitpertainstothismember. BenefitLevel Monthsof MemberName:atSeparation:2,750 ServiceArePaid Yes MinimumYearsRequiredtoVest:10 DOB:04/26/1974 DeferredInterestPaid ServiceDates:Entry:01/15/1999 Separation:11/04/2011 (Select"Yes"ifoffered.)Yes LOAsandBIS(inmonths):0 Vesting%:68 ReturntoServiceMember?(Select"Yes"ifapplicable.)IfInterestisPaid,ChooseType: TotalService:Years:12 Months(ifpaid):9 2015EstimatedLiability:26,944 PeriodInterestisPaid: 2016EstimatedLiability:28,291 Status:Deferred ForReliefRORupto5%,OSARORupto5%orBoardSetRORupto5%enterinterestratesbelow. 1984:%1989:%1994:%1999:%2004:%2010:% 1985:%1990:%1995:%2000:%2005:%2011:0.00 % 1986:%1991:%1996:%2001:%2006:%2012:5.00 % 1987:%1992:%1997:%2002:%2007:%2013:0.00 % 1988:%1993:%1998:%2003:%2008:%2014:2.50 % +RateofreturniscalculatedusingtheearningsprojectedonPage4ofthisform.2009:%2015:5.00 %+ 7/7/2015 MonticelloFireReliefAssociation GeraldJ.Sonsteby FullCalendarMonths BoardsetRORupto5% BoardsetRORupto5% NickM.Dahlheimer FullCalendarMonths FormSC-15 Page2-Cont. 3 Enterallinformationasitpertainstothismember. BenefitLevel Monthsof MemberName:atSeparation:2,750 ServiceArePaid Yes MinimumYearsRequiredtoVest:10 DOB:07/30/1972 DeferredInterestPaid ServiceDates:Entry:04/15/2000 Separation:10/17/2011 (Select"Yes"ifoffered.)Yes LOAsandBIS(inmonths):12 Vesting%:60 ReturntoServiceMember?(Select"Yes"ifapplicable.)IfInterestisPaid,ChooseType: TotalService:Years:10 Months(ifpaid):6 2015EstimatedLiability:19,578 PeriodInterestisPaid: 2016EstimatedLiability:20,557 Status:Deferred ForReliefRORupto5%,OSARORupto5%orBoardSetRORupto5%enterinterestratesbelow. 1984:%1989:%1994:%1999:%2004:%2010:% 1985:%1990:%1995:%2000:%2005:%2011:0.00 % 1986:%1991:%1996:%2001:%2006:%2012:5.00 % 1987:%1992:%1997:%2002:%2007:%2013:0.00 % 1988:%1993:%1998:%2003:%2008:%2014:2.50 % +RateofreturniscalculatedusingtheearningsprojectedonPage4ofthisform.2009:%2015:5.00 %+ 4 Enterallinformationasitpertainstothismember. BenefitLevel Monthsof MemberName:atSeparation:2,850 ServiceArePaid Yes MinimumYearsRequiredtoVest:10 DOB:08/30/1972 DeferredInterestPaid ServiceDates:Entry:05/01/1996 Separation:12/01/2013 (Select"Yes"ifoffered.)Yes LOAsandBIS(inmonths):0 Vesting%:88 ReturntoServiceMember?(Select"Yes"ifapplicable.)IfInterestisPaid,ChooseType: TotalService:Years:17 Months(ifpaid):7 2015EstimatedLiability:47,461 PeriodInterestisPaid: 2016EstimatedLiability:49,834 Status:Deferred ForReliefRORupto5%,OSARORupto5%orBoardSetRORupto5%enterinterestratesbelow. 1984:%1989:%1994:%1999:%2004:%2010:% 1985:%1990:%1995:%2000:%2005:%2011:% 1986:%1991:%1996:%2001:%2006:%2012:% 1987:%1992:%1997:%2002:%2007:%2013:0.00 % 1988:%1993:%1998:%2003:%2008:%2014:2.50 % +RateofreturniscalculatedusingtheearningsprojectedonPage4ofthisform.2009:%2015:5.00 %+ MonticelloFireReliefAssociation TimW.Ackerman LukeG.Dahlheimer BoardsetRORupto5% FullCalendarMonths BoardsetRORupto5% FullCalendarMonths FormSC-15 MonticelloFireReliefAssociation Page3 UnpaidInstallments Enterherethenameofeachmemberwhohasbeenpaidportionsofhispensionbenefitandwhostillhas outstandingliabilities.Enterdatesinthisformat:7/7/2015 Birth Entry Separation Amount 2015Estimated 2016Estimated Name Status Date Date Date PreviouslyPaid Liability Liability UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment UnpaidInstallment Totals 0 0 FormSC-15 Page4 CalculationofNormalCost TotalActiveMemberLiabilities TotalDeferredMemberLiabilities TotalUnpaidInstallments GrandTotalSpecialFundLiability A.937,441B.1,019,666 NormalCost (CellBminusCellA)C.82,225 ProjectionofNetAssetsforYearEndingDecember31,2015 SpecialFundAssetsatDecember31,2014(RF-14endingassets)1 1,053,739 ProjectedIncomefor2015 FireStateAid (2014firestateaidof$87,110maybeincreasedbyupto3.5%)D.90,159 SupplementalStateAid (actual2014supplementalstateaid)E.21,076 Municipal/IndependentFireDept.Contributions F. Interest/Dividends G.20,000 Appreciation/(Depreciation)H.30,000 MemberDues I. OtherRevenues J. TotalProjectedIncomefor2015(AddLinesDthroughJ)2 161,235 ProjectedExpensesfor2015 ServicePensions K.87,800 MemberNames: OtherBenefits L. AdministrativeExpenses M.3,512 TotalProjectedExpensesfor2015(AddLinesJthroughM)3 91,312 ProjectedNetAssetsatDecember31,2015(AddLines1and2,subtractLine3)4 1,123,662 ProjectionofSurplusor(Deficit)asofDecember31,2015 ProjectedAssets (Line4)5 1,123,662 2015AccruedLiability(Page4,cellA)6 937,441 Surplusor(Deficit)(Line5minusLine6)7 186,221 MonticelloFireReliefAssociation 2015 2016 878,526 141,140 0 MarcSimpson(87,800) 803,022 134,419 0 FormSC-15 Page4-Cont. CalculationofRequiredContribution YearIncurred 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Totals NormalCost (Page4,cellC)8 82,225 ProjectedAdministrativeExpense Enter2014AdminExphere:9 3,393 3,512 AmortizationofDeficit (TotalofOriginalAmountcolumnx0.10)10 0 10%ofSurplus (Line7x0.10)11 18,622 FireandSupplementalStateAid 12 111,235 MemberDues 13 0 5%ofProjectedAssetsatDecember31,2015(Line4x0.05)14 56,183 15 0 Norequiredcontributionduein2016. OriginalAmountOriginalAmount DeficitInformation-Original DeficitInformation-Adjusted AmountRetired AmountLeft MonticelloFireReliefAssociation AmountRetired asof12/31/2015 toRetire1/1/2016asof12/31/2014 38,925 RequiredContribution (AddLines8,9and10,subtractLines11,12,13and14.Ifnegative,zeroisdisplayed.) 38,925 38,925 38,925 FormSC-15 MonticelloFireReliefAssociation Page5 SignatureofPresident FirstName LastName Date SignatureofSecretary FirstName LastName Date SignatureofTreasurer FirstName LastName Date Iamthemunicipalclerkof /secretaryofthe independentnonprofit FirstName LastName Date BusinessTelephone SignatureofMunicipalClerk/Secretaryofindependentnonprofit firefightingcorporation ,thecompletedScheduleFormfromtheMonticelloFireReliefAssociation. *Seetheforminstructionsforadditionalinformationaboutcertificationrequirements. firefightingcorporation.Ireceivedon MunicipalClerk/IndependentSecretaryCertification* Pleaseprovidethetelephonenumbersfortheworklocation(s)atwhichyouconductreliefassociationbusiness. THISCONTACTINFORMATIONISPUBLIC;ITWILLBEAVAILABLETOANYONEONREQUEST. IhavereviewedLine15oftheScheduleForm.IfLine15showsarequiredcontribution,IcertifythatIwilladvisethegoverningmunicipalbodyortheindependentnonprofit firefightingcorporationofanyrequiredcontributionatitsnextregularlyscheduledmeeting. ThisScheduleFormmustbefullycompleted,certifiedbythereliefassociationofficers,forwardedtothemunicipalclerk/independentsecretaryonorbeforeAugust 1,2015,andsubmittedtotheOfficeoftheStateAuditortobeeligibleforFireStateAid. OfficerCertification We,theofficersoftheMonticelloFireReliefAssociation,certifythatthisScheduleFormwaspreparedunderMinn.Stat.§424A.092andthattheannualbenefitlevelof $3,300peryearofservicewasestablishedaccordingtotheaverageamountofavailablefinancing. WefurthercertifythatbasedonthefinancialrequirementsoftheReliefAssociation'sSpecialFundforthe2015calendaryear,therequired2016contributionis$0.Ifthe bylawsoftheReliefAssociationchangedin2015,wehaveattachedacopyoftheamendmentorupdatedbylaws.Wehavealsoenclosedacopyofthemunicipal/board ratificationofthisamendmentifrequiredunderMinn.Stat.§424A.092,subd.6. CityCouncilAgenda:07/27/2015 1 2M.ConsiderationofadoptingResolutionNo.2015-058acceptingtheofferofthe MinnesotaPublicFacilitiesAuthoritytopurchaseaGeneralObligationSewer RevenueNote,Series2015A,intheoriginalaggregateprincipalamountof $2,391,483;providingforitsissuance;andauthorizingtheexecutionofaproject loanagreementandotherdocuments (WO) A.REFERENCEANDBACKGROUND: OnJune22,2015,thecounciladoptedResolution2015-051awardingthecontracttothe lowestresponsiblebidder,Di-MarConstruction,intheamountof$2,660,000forthe PhosphorusReductionandDigesterCoverImprovementsattheWasteWaterTreatment Facility,CityProjectNo.14C002.Othernon-constructionitems(planning,engineering, inspection,etc.)bringthetotalestimatedcostoftheprojectto$3,556,526.Thecitywill receivea$1,165,043PointSourceImplementationGrant(PSIG)forthedifference betweenthetotalprojectcostandthe$2,391,483G.O.note. TheG.O.SewerRevenueNotehasaneffectiveinterestrateof1.063%,whichreflectsa 1.5%discountoverthePFA’stripleAmarketratefora20yeartaxexemptloan.The interestcostreductionisestimatedat$394,927.Theinterestreductionisunderwrittenby anEPAgrant.Theannual$133,000(approximate)debtservicepaymentswillcomefrom theSewageFund.Thenotecannotberedeemedpriortothelastloanpayment.Loan principalpaymentsarefixedbythescheduleintheresolutionandinterestpaymentsare basedontheaggregateamountborrowed. Thephosphorusreductionprojectranked3rd fromthebottominPFAfundingandlikely wouldnothavequalifiedinprioryears.The2013treatmentplantproject(screwpress, aerator,etc.)wouldnothavequalifiedforfundingunderthisprogrambutdidreceivea PFAcreditenhancementbenefitsundertheMinnesota’sdoubleArating,loweringthe city’sborrowingcosts.TheMinnesotaPublicFacilitiesAuthorityisanagencyseparate fromthestateforcreditratingpurposes. A1.BudgetImpact:Thecitywillbereimbursedbydebtproceedsforpastand futureexpendituresrelatedtotheproject.Futuresewagerateswillneedtobe addressedifcurrentrevenuesarenotsufficienttomeetdebtservicepayments. Projecteddebtservicepaymentsareabout7%ofcurrentrevenues. A2.StaffWorkloadImpact:Staffhastocoordinatethereimbursementactivities. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-058acceptingtheofferoftheMinnesota PublicFacilitiesAuthoritytopurchaseaGeneralObligationSewerRevenue Note,Series2015A,intheoriginalaggregateprincipalamountof$2,391,483; providingforitsissuance;andauthorizingtheexecutionofaprojectloan agreementandotherdocuments. CityCouncilAgenda:07/27/2015 2 2.MotiontonotadoptResolution#2015-058. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1. D.SUPPORTINGDATA: Resolution#2015-058 ExhibitA(ProjectLoanAgreement) ExhibitB(FormsofNote) PFALetter CityCouncilAgenda:07/27/2015 1 4A.Considerationofauthorizingstafftoresearchoptionsforestablishingvideo surveillancecapabilitiesmonitoringpublicspacesorfacilities(NN) A.REFERENCEANDBACKGROUND: Councilisaskedifitwouldliketodirectstafftoresearchoptionsforestablishingvideo surveillancecapabilitiesformonitoringparksorpublicfacilities.TheSheriff’sOfficeand PoliceCommissionwouldbeinvitedtoparticipateinthisneedsanalysis.Thescopeof theanalysiswouldinclude: •Prioritizefacilitiesinneedofmonitoring.Determineparksorfacilitieswhere surveillancecapabilitiescouldeffectivelyreducevandalismand/orimprove publicsafety. •Providepreliminaryinformationonthecostofequipmentandoperation.The studywouldalsoidentifypossibleapproachestopurchasingandoperatingthe equipment.Forexample,shouldthecapabilitiesbesimplewithportable equipmentinstalledinresponsetoissuesastheyarise,orshouldtheybemore involvedwithpermanentsurveillanceequipmentatmultiplesites? •Determineresponsibilitiesforpurchasingandoperatingtheequipment.Isitbest tohavetheSheriff’sOfficedevelopandoperatethesurveillancecapabilitieswith Citysupport?OrshouldtheCityconductanRFPprocessforobtainingthe equipmentasidentifiedintheneedsanalysisandprovidetheSheriff’sOfficewith access? TherequesttoconsiderstudyingthistopiccomesfromCouncilMemberCharlotte Gabler,theParksSuperintendent,andtheCityAdministrator.Inrecentmonthscertain parkshavebeenthetargetofvandalismincludingdamagetopropertyandspraypainting. Althoughthevandalismisnotconstant,thecosttorepairandrepaintfacilitiesaddsup overtime.Itdoesnotappearthatsecurityforindividualsusingparksisanissue; however,theadditionofvideocamerasintheparkscouldactasadeterrentandprovide importantincidentrelatedinformationtolawenforcement. CityCouncilpreviouslydiscussedthistopicinconjunctionwithvandalismthatoccurred atPioneerandGrovelandPark.Theideareceivedmixedreviewsandnoactionwas takenatthattime. A1.BudgetImpact:Noneatthistime A2.StaffWorkloadImpact:Timenecessarytoorganizeinformationfor presentationandreviewbythePoliceAdvisoryCommission. CityCouncilAgenda:07/27/2015 2 B.ALTERNATIVEACTIONS: 1.Motiontoauthorizestafftoresearchoptionsforestablishingvideosurveillance capabilitiesmonitoringpublicspacesorfacilities. 2.Motiontodenyortablethematter. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.TheFinanceDirectordoesforeseethatthecostto ownandoperatesurveillanceequipmentwillbejustifiedbutsupportsconductinganeeds analysistofindout. D.SUPPORTINGDATA: ReportonCallsforServiceatcertainparks OutlineofrecentParkMaintenancerepairsduetovandalism RepresentativesfromtheSheriff’sOfficewillbepresenttoanswerquestionsandprovide theirperspectiveonthevalueofvideosurveillancerelativetoMonticelloneeds. PARKDAMAGE DATE REPORTED PARK/LOCATION TOTALTIMESPENT (HOURS) MATERIAL COSTS EMPLOYEE(S) INVOLVED COMMENTS 9/4/2013 WESTBRIDGE $500.00 PROPERTYSTOLEN 4/4/2014 ROLLINGWOODSPARK 8HRS $1,200.00 2EMPLOYEES DAMAGETOCRAWLTUBE 4/12/2014 MEADOW OAKS PLAYGROUND 5HRS $150.00 1EMPLOYEES REMOVEWHITESPRAYPAINTFROM PLAYGROUND 7/10/2014 PIONEERPARK 48HRS $1,000.00 2EMPLOYEES REMOVESPRAYPAINTFROM BATHROOMS 7/14/2014 WESTBRIDGE 32HRS $2,700.00 2EMPLOYEES REPAIRSLIDE 8/20/2014 EAST BRIDGE CHILDMOLESTATIONACCUSATIONS 8/27/2014 ELLISONPARK 96HRS $15,000.00 3EMPLOYEES REMOVEPAINTEVERYWHEREINPARK -RESTROOMS 11/20/2014 WESTBRIDGE 64HRS $3,000.00 2EMPLOYEES REPAIRBATHROOMPANELS 3/9/2015 WESTBRIDGE UNKNOWNATTHISTIME UNKNOWNAT THISTIME GRAFITTIONBRIDGE 6/12/2015 WESTBRIDGE UNKNOWNATTHISTIME UNKNOWNAT THISTIME GRAFITTIONBRIDGE CityCouncilAgenda:07/27/2015 1 4B.ConsiderationofauthorizingpurchaseofCalixCompasssoftwaresuitefortrial periodof3months(RL/BR/JO) A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoauthorizeFiberNettopurchaseasoftwaresuitefromCalixcalled Compassforatrialperiodof3months.CalixisacurrentFiberNetvendorandCompass isasuiteofapplicationsthecompanyoffersserviceproviderstoaccessnetworkdataand improvecustomerservice.ThisrequesthasbeenrecommendedforapprovalbytheFiber AdvisoryBoard. CompassapplicationswillallowFiberNettechniciansgainnewdataandinsightsabout thenetwork.Therewillbenon-intrusivewaystomonitorandanalyzenetworktrafficasa wholeandforspecificlocations.Withgreaterinsightsintothenetwork,technicianscan identifyproblems,patterns,andopportunitiesinordertomakenecessarynetwork adjustments. Moreimportantly,thedatagivesFiberNettechnicianstheabilitytotroubleshootmore efficientlywhichimprovestheuserexperience.Usingtheapplicationsinthesoftware suite,technicianscanpinpointproblemsinthenetworkvs.problemswithspecific devices,solvemoreproblemsoverthephone,andreducethenumberoftimesatechis dispatchedtosubscriberhomes.ThismeanscustomersgetsolutionsfasterandFiberNet hasthepotentialtoreducecostsassociatedwithservicecalls. Staffwillevaluatetheeffectivenessoftheproductduringtheinitialtrialandreporttothe FiberNetAdvisoryBoard.IftheydetermineCompassaddsvaluetoFiberNetandtheuser experience,thisitemwouldbebroughtbacktoCityCouncilforauthorizationonlong- termuse. ThecostfortheCalixCompassSuiteisapproximately.55centspermonthper subscriber.Roundingupto1,545subscribers,thecostforFiberNetwouldbe$849.75per monthoratotalof$2,549.25forthe3monthtrialperiod. Stafffeelsthiswouldbeaneffectiveallocationoffundsbecausetheproductwould increasetheabilitytoutilizedatafromthenetworkandassistcustomersmoreefficiently. A1.BudgetImpact:Thecosttopurchasethesoftwaresuiteforthe3monthtrial periodwillnotexceed$2,750.00.Althoughthisservicewasnotinthebudgetof for2015,therearesufficientfundsintheMaintenanceAgreementslineitemto coverthiscost.Bytheway,asoftheendofJune,FiberNetwasrunning $160,000aheadofbudget. A2.StaffWorkloadImpact:Therewouldbeminimalworkforstafftogetthe productupandrunningforallFiberNetsubscribers.Aftertheinitialwork,the Compasssoftwaresuitefeaturesshouldhelpstaffmembersbemoreefficient. CityCouncilAgenda:07/27/2015 2 B.ALTERNATIVEACTIONS: 1.MotiontoauthorizepurchaseofCalixCompasssoftwaresuiteforatrialperiodof 3months. 2.MotiontodenypurchaseofCalixCompasssoftwaresuiteforatrialperiodof3 months. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Itshouldbenotedthatafterthreemonthsan evaluationwillbeconductedtodetermineiftheserviceisworththecostbasedon improvedstaffefficiencyandorimprovedcustomerservice. D.SUPPORTINGDATA: CalixCompassFastFactsSheet