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City Council Agenda Packet 08-10-2015
AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,August10,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromJuly27,2015 •RegularMeetingMinutesfromJuly27,2015 C.ConsiderationofAddingItemstotheAgenda D.CitizenComments E.PublicServiceAnnouncements/Updates •SummerMovieintheParkSeries(KB) •Blazin’thruBertramPhillipLaValleeMemorialRun(KB) F.CouncilLiaisonUpdates •PersonnelCommittee(BS,CG) •IEDC(BS,LH) •PlanningCommission(CG) •BCOL(GP) G.DepartmentUpdates •SpecialMeeting/WorkshopReview(Mayor) •CityAdministrator(O’Neill) 2.ConsentAgenda A.Considerationofapprovingthepaymentofbills B.Considerationofapprovingnewhires/departures C.Considerationofapprovingthesale/disposalofsurpluscityproperty SPECIALMEETING/WORKSHOP 5:00p.m.BudgetWorkshop D.ConsiderationofadoptingResolution#2015-061toacceptcontributionsfrom SchlennerWenner&CompanyandtheMonticelloTimesforsponsorshipsof MovieintheParkandfromUptownEyecarefortheFarmer’sMarket E.Considerationofapprovinganapplicationfora1-daytemporaryon-saleliquor licenseforaneventtobeheldonAugust29th,2015intheLegionparkinglot. Applicant:MonticelloAmericanLegion F.ConsiderationofapprovinganapplicationforanOff-Sale3.2Beer/MaltLiquor licenseforKwikTripStore#177at9855HartBoulevard.Applicant:KwikTrip, Inc. G.Considerationofapprovinganapplicationforacharitablegamblingpermitfora raffletobeconductedbyWrightCounty/WestMetroWhitetailsonSeptember13, 2015 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion 3.PublicHearings -None 4.RegularAgenda A.ConsiderationofapprovingaSpecialEventPermitallowinguseofCityresources inconjunctionwithaneventonAugust29,2015.Applicant:MonticelloLegion Club B.ConsiderationofauthorizingpurchaseofCalixCompasssoftwaresuitefortrial periodofthreemonths[tabledfrom7/27/15] C.ConsiderationofapprovingamendedcrosswalkplanforSwanRiverMontessori School 5.AddedItems 6.Adjournment CityCouncilMinutes–July27,2015 Page1|10 MINUTES REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,July27,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta Absent:None 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance MayorBrianStumpfcalledthemeetingtoorderat6:30p.m.withaquorum present.Thepledgeofallegiancewasrecited. B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromJuly13,2015(audit) GLENPOSUSTAMOVEDTOAPPROVETHEJULY13,2015 SPECIALMEETINGMINUTESFORTHEAUDITWORKSHOPAS PRESENTED.TOMPERRAULTSECONDEDTHEMOTION. MOTIONCARRIED5-0. •SpecialMeetingMinutesfromJuly13,2015(spaceneeds) TOMPERRAULTMOVEDTOAPPROVETHEJULY13,2015 SPECIALMEETINGMINUTESFORTHESPACENEEDS WORKSHOPASPRESENTED.CHARLOTTEGABLERSECONDED THEMOTION.MOTIONCARRIED5-0. •RegularMeetingMinutesfromJuly13,2015 TOMPERRAULTMOVEDTOAPPROVETHEJULY13,2015 REGULARMEETINGMINUTESWITHSEVERALCORRECTIONS. LLOYDHILGARTSECONDEDTHEMOTION.MOTIONCARRIED 5-0. C.ConsiderationofAddingItemstotheAgenda •XcelBallfields(GlenPosusta) •Elmtreeon3rd StreetbyLegionClub-BrianStumpfreportedthattheelm treeismarkedasdiseasedandwillbecomingdown. •Parkequipmentreplacement(TomPawelk)–addtoregularagendaas #4C D.CitizenComments •MonticelloRoyaltyProgram–BrendaSkimeintroducedherself,andthe twoprincesses,JadeYeandMackenzieStein,spokebriefly.JadeYe notedthatMissMonticelloMadysonTurnerisnotpresentbecausesheis inCostaRicawithhermother. CityCouncilMinutes–July27,2015 Page2|10 E.PublicServiceAnnouncements •MovieinthePark(8/8)–KittyBaltosannouncedthatthemovieonJuly 25thwentverywellwithabout450inattendance.Thenextmovieis “IntotheWoods”onAugust8th atduskinPioneerParkandwillbe sponsoredbytheMonticelloTimes.Thegirlscoutswillbeparticipating inthenexttwomoviessellingrefreshmentsandotheritems.Brian Stumpfcommentedonthemosquitosattheparkandnotedthattheparkis beingmowedandsprayedformosquitosjustpriortoeventsinthepark. •BrewFest(8/15)–RachelLeonardannouncedthe4th AnnualLions BrewfestatWestBridgeParkonAugust15th from3to7p.m.Ticketsare availablefromLionsmembers. •FireDepartment–RachelLeonardreportedtheFireDepartmentis lookingformoremembersandwillbeholdinganinformationalmeeting onThursday,July30th at7p.m.attheFireHall. F.CouncilLiaisonUpdates •FiberNetMonticelloAdvisoryBoard(BrianStumpf,CharlotteGabler)– BrianStumpfreportedthattherearenowsevenmembersinthe BroadbandAllianceGroup;gigacenterequipmentisinandFNMtechs willbestartinginstallations;interviewsforFNMGeneralManageron Thursday;runningabout$15,000losseachmonthwhichismuchbetter thanpreviouslosses;workingonnegotiatingacontractwithYondoofor videoservice. •PersonnelCommittee(BrianStumpf,CharlotteGabler)–FNMManager interviewsthisweek. •PoliceAdvisoryCommittee(TomPerrault)–discussedcontractfornext yearatthePACmeeting. •MonticelloCommunityCenterAdvisoryBoard(BrianStumpf)–no quorumbutdiscussedsomebudgetaryitems. •ParksCommittee(GlenPosusta)–donationsfordogpark;vandalism damagetoclimbingwallatWestBridgePark(seeItem#4C). •SafetyCommittee(TomPerrault)–talkedaboutrecentemployee accidents;safetytrainings.AlsodiscussedaspeciallevyattheEDA meeting. G.DepartmentUpdates •BudgetWorkshopReview-BrianStumpfnotedthattheyheardan overviewofthebudgetfor2016fromWayneOberg;moreworkshops comingup. •CityAdministrator-JeffO’Neillcommentedonthelargenumberofdata requeststhathavebeencomingin;FiberNetisgeneratingreportson bandwidthusagebyFNMcustomersandreportswillbeprovidedto Council;TH25CorridorCoalitionmeetingispostponedtolastFridayin August. CityCouncilMinutes–July27,2015 Page3|10 •CommunityDevelopment-AngelaSchumannintroducedJohnRued, city’snewchiefbuildingofficial,whopreviouslyworkedforBrooklyn Center.JohnRuedofferedafewcommentsandnotedthathisfirstbig projectwillbeworkingwithIRETPropertiesontheirapartmentcomplex. •Engineering-ShibaniBissongaveanupdateontheTH25/CSAH75 intersectionproject,showingslidesandnotingthecontaminationfoundat 100EastBroadway.TheyexpecttoletbidsonAugust18th withamid- Septemberstartandmid-Novemberfinish.Contaminationmanagement andmitigationhasbeenworkedintotheplansandspecificationsforthe intersectionproject.Shibanialsoprovidedanupdateonthestatusof MnDOT’sprojectonHwy25southofI-94.MnDOThasnotifiedtheCity thattheywillbeclosingtheeastboundrampfromTH25toI-94and reroutingtrafficalongChelseaRoadtodosomeworkontheramp entranceinafewweeks.Thiswilltake1-3days.Theywillalsobe closingHwy25atCR106forsevendaystocompletewidening.Thiswill takeplaceinafewweeksandtrafficwillbedetouredontoChelseaRoad and90th Street. 2.ConsentAgenda TOMPERRAULTMOVEDTOAPPROVETHECONSENTAGENDAWITHTHE REMOVALOFITEMSA,F,G,H,ANDK.LLOYDHILGARTSECONDEDTHE MOTION.MOTIONCARRIED5-0. A.Considerationofapprovingthepaymentofbills.THISITEMWAS REMOVEDFROMTHECONSENTAGENDA. B.Considerationofapprovingnewhires/departures.ActionTaken:Ratifynew hiresandterminationsforLiquorStoreandMCC. C.Considerationofapprovingthesale/disposalofsurpluscityproperty–(not applicablethismeeting) D.ConsiderationofadoptingResolution#2015-055approvinganapplicationfora GamblingPremisesPermittoconductgamblingatRiverCityExtreme. Applicant:MonticelloYouthHockeyProgram.ActionTaken:Adopt Resolution#2015-055approvinganapplicationforaGamblingPremises PermitfortheMonticelloYouthHockeyProgramtoconductgamblingat RiverCityExtremeat3875SchoolBoulevardeffectiveAugust1,2015. E.ConsiderationofadoptingResolution#2015-057amendingtheFinalPlatfor HoglundBusPark,atwolotcommercialdevelopmentinanexistingPlannedUnit DevelopmentDistrict.Applicant:WAGPartners,LLP.ActionTaken:Adopt Resolution#2015-057amendingtheFinalPlatforHoglundBusPark,subject toconditionspreviouslyapprovedandanyadditionalcommentsbyMnDOT. CityCouncilMinutes–July27,2015 Page4|10 F.ConsiderationofadoptingResolution#2015-056formallyestablishingauthorized publicuseandapprovingconveyanceofatax-forfeitedparceltotheCityof Monticello,andreleasingfiveparcelsforpublicauctionatWrightCounty.THIS ITEMWASREMOVEDFROMTHECONSENTAGENDA. G.Considerationofadoptingadatapracticespolicyforensuringthesecurityof“not public”dataasrequiredbyMNStatutes,Section13.025.THISITEMWAS REMOVEDFROMTHECONSENTAGENDA. H.ConsiderationofapprovingadjustmentstotheMCCpart-timeandCity temporary/alternatesalaryschedulestomeetminimumwagerequirements.THIS ITEMWASREMOVEDFROMTHECONSENTAGENDA. I.ConsiderationofadoptingResolution#2015-060approvingaCooperative ConstructionAgreementwithMnDOTandaccepttheCIMSgrantof$616,000 relatedtotheTH25/CSAH75IntersectionImprovementProjectNo.10C009. ActionTaken:AdoptResolution#2015-060approvingCooperative ConstructionAgreementNo.1000507withMnDOTandaccepttheCIMS grantof$616,000fortheTH25/CSAH75IntersectionImprovementProject No.10C009. J.ConsiderationofadoptingResolution#2015-059toenterintoanagency agreementwithMnDOTforfederalaidfortheTH25/CSAH75Intersection ImprovementProjectNo.10C009.ActionTaken:AdoptResolution#2015-059 toenterintoAgencyAgreementNo.1000906withMnDOTtoacceptfederal aidfundsonbehalfoftheCityofMonticellofortheTH25/CSAH75 IntersectionImprovementsProjectNo.10C009. K.ConsiderationofauthorizingpurchaseofwetlandcreditsfortheFallonAvenue pathwayextension,CityProjectNo.14C003.THISITEMWASREMOVED FROMTHECONSENTAGENDA. L.Considerationofapprovingtheindividualpensioncontributionamountfor VolunteerFirefighterReliefAssociationmembers.ActionTaken:Approvethe individualpensioncontributionamountforVolunteerFirefighterRelief Associationmembersintheamountof$3,300peryeareffectivefor2015. M.ConsiderationofadoptingResolution#2015-058acceptingtheofferofthe MinnesotaPublicFacilitiesAuthoritytopurchaseaGeneralObligationSewer RevenueNote,Series2015A,intheoriginalaggregateprincipalamountof $2,391,483;providingforitsissuance;andauthorizingtheexecutionofaproject loanagreementandotherdocuments.ActionTaken:AdoptResolution#2015- 058acceptingtheofferoftheMinnesotaPublicFacilitiesAuthorityto purchaseaGeneralObligationSewerRevenueNoteSeries2015Ainthe originalaggregateprincipalamountof$2,391,483.00;provideforits CityCouncilMinutes–July27,2015 Page5|10 issuance;andauthorizetheexecutionofaprojectloanagreementand relateddocuments. 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion 2A.Considerationofapprovingthepaymentofbills BrianStumpfhadaquestiononthereplacementofthewindshieldonEngine#1.Wayne ObergaskedJohnBauerifheknewwhatcausedthebreakageofthewindshieldasthat wouldbehelpfulforinsurancepurposes.JohnBauerwillseewhathecanfindout. BrianStumpfaskedaboutthepurchasesfromBigLakeLumberinsteadoflocally.Tom PawelkexplainedthattheypurchaseinBigLakewhenitemsarenotavailablewithinthe City. BrianStumpfcommentedonreplacementofapowerpolebyWrightHennepin.He notedthatthedamagewascausedbyavehicleaccident,andWayneObergconfirmed thattheCitywouldbillandcollectfromthevehicleowner’sinsuranceforthecostofthe repair. TOMPERRAULTMOVEDTOAPPROVETHEBILLANDPURCHASECARD REGISTERSFORATOTALAMOUNTOF$1,210,907.83.LLOYDHILGART SECONDEDTHEMOTION.MOTIONCARRIED5-0. 2F.ConsiderationofadoptingResolution#2015-056formallyestablishingauthorized publicuseandapprovingconveyanceofatax-forfeitedparceltotheCityofMonticello, andreleasingfiveparcelsforpublicauctionatWrightCounty BrianStumpfwantedmoreinformationabouttheparcelsalongElmStreetthathavegone taxforfeit.AngelaSchumannupdatedCouncilonthetaxforfeitparcels.Sheindicated thatParcel155-015-001131alongWashingtonStreetnorthofBroadwayistheonethat staffisrecommendingtohaveconveyedtotheCity.Afterdiscussion,consensusof Councilistoallowthisparceltogotopublicauction. ThenextparcelsthatwerediscussedweretheonesalongElmStreet.Therewassome discussionaboutholdingoneormoreoftheparcelstodetermineapossibleextensionof 6th StreettoGolfCourseRdthroughaportionofthoselots.TomPerraultbroughtupthe ideaofutilizingthelargevacantparcels(155-500-101408&155-054-001020)along withthe“pinkhouse”parcel(155-500-101412)foranexpansionofpublicworks.Ifthat wasfeasible,theCitycouldsellthepropertyoutbythetownshiphall.BrianStumpf suggestedthatitmightbeworthwhiletoputthesepropertiesonholdinordertostudy someoptionsforpotentialpublicuse. ThenextparceldiscussedwasthetownhomeonVineLane(155-139-001110),which staffrecommendsbeputupforpublicauction.Councilconcurswiththat. CityCouncilMinutes–July27,2015 Page6|10 GLENPOSUSTAMOVEDTOADOPTRESOLUTION#2015-056TOPLACE THREETAXFORFEITPARCELS(155-054-001020,155-500-101408,155-500- 101412)ONHOLDFORSIXMONTHSFORFURTHERSTUDYANDRELEASE THREETAXFORFEITPARCELS(155-015-001131,155-139-001110,155-185- 001010)FORPUBLICAUCTIONBYWRIGHTCOUNTY.CHARLOTTEGABLER SECONDEDTHEMOTION.MOTIONCARRIED5-0. 2G.Considerationofadoptingadatapracticespolicyforensuringthesecurityof“not public”dataasrequiredbyMNStatutes,Section13.025 GlenPosustawantedtoknowwhythisisbeingbroughtforwardandifitisnecessary. JeffO’NeillexplainedthatthisisoneofthepoliciesthatisrequiredundertheData PracticesAct.Thispolicywouldprovideamechanismforprotectingdatathatisnot public.TheCityneedstoensurethatemployeesdonothaveaccesstoprivatedataunless neededandthatprivatedataisprotectedfromaccessbyemployeesoroutsidesources. BrianStumpfcommentedthathehastoprovidesimilarinformationtothestateforhis business.JeffO’Neillnotedthatthereisnopenaltyfornon-complianceatthistime; however,CityAttorneyJoelJamnikrecommendshavingthesepoliciesinplacetoprotect theCity. LLOYDHILGARTMOVEDTOADOPTTHEDATAPRACTICESPOLICYFOR ENSURINGTHESECURITYOFNOTPUBLICDATAASPROPOSED. CHARLOTTEGABLERSECONDEDTHEMOTION.MOTIONCARRIED4-1 WITHGLENPOSUSTAVOTINGINOPPOSITION. 2H.ConsiderationofapprovingadjustmentstotheMCCpart-timeandCity temporary/alternatesalaryschedulestomeetminimumwagerequirements TomPerraultaskedforanexplanationofthetwooptions.TracyErgenreviewedthe agendareportandthetwoalternativesthathavebroughtforwardtoCouncil.Shepointed outthattheminimumwageforadultsisgoingupto$9perhourinAugustandthesalary scheduleneedstobeadjustedforthat.Withalternative#1,therearesomeopportunities forpromotionbasedonskilllevels.Alternative#2doesnotofferasmuchofan opportunityforincreases.BrianStumpfcommentedthathetalkedtoKittyBaltosand mostemployeeshavenevergonebeyondStep3or3½becausetheyusuallydon’tstay thatlong. TomPerraultalsoaskedifthesalaryscheduleforWinterRinkAttendantisbeing updatedforthesamereasonandTracyErgenverifiedthat. CHARLOTTEGABLERMOVEDFORALTERNATIVE#1TOADJUSTTHEMCC ADULTPART-TIMEPAYSCHEDULEFORSTARTINGWAGESONA GRADUATEDBASISFORGRADES4-10ANDTHETOPENDWAGESFOR GRADES5-9,ANDADJUSTTHECITYTEMPORARY/ALTERNATEPAY SCHEDULEBYINCREASINGTHESTARTINGWAGEFORTHEWINTERPARK CityCouncilMinutes–July27,2015 Page7|10 ATTENDANTTO$9PERHOUR,EFFECTIVEAUGUST1ST,2015.LLOYD HILGARTSECONDEDTHEMOTION.MOTIONCARRIED5-0. 2K.ConsiderationofauthorizingpurchaseofwetlandcreditsfortheFallonAvenue pathwayextension,CityProjectNo.14C003 BrianStumpfaskedShibaniBissontoexplainwhythisitemwaspulledofftheconsent agenda.ShibaniBissonexplainedthattheCitywasjustnotifiedthatthewetlandbank theyweredealingwithisnolongeravailabletopurchasecredits.WSBiscontinuingto lookintootherwetlandbanks,andShibaniBissonsuggestedthatCouncilauthorize purchasingcreditswithanallowanceofupto$4,500.ShibaniBissonnotedthatthe originalbidestimateincluded$5,100forwetlandcreditpurchase. CHARLOTTEGABLERMOVEDTOAUTHORIZETHEPURCHASEOF WETLANDCREDITSINANAMOUNTUPTO$4,500FORWETLAND MITIGATIONOFTHEFALLONAVENUEPATHWAYEXTENSION.LLOYD HILGARTSECONDEDTHEMOTION.MOTIONCARRIED5-0. 3.PublicHearings None 4.RegularAgenda A.Considerationofauthorizingstafftoresearchoptionsforestablishingvideo surveillancecapabilitiesmonitoringpublicspacesorfacilities JeffO’NeillexplainedthatthisisbeingbroughttoCouncilduetorequestsfrom CharlotteGablerandcitystaffinrespecttoongoingvandalisminsomeofthecity parks.CaptainDanAnselmentprovidedareporttoCouncillistingvarious reportsofincidentsincityparks.CaptainAnselmentnotedthathisdepartment usesalotofvideosurveillancecamerasintheirworkandfeelsthatitwouldbe helpfultolookintopotentialinstallationofcamerasincityparks.Captain Anselmentstatedthathisdepartmentwouldbewillingtohelpwiththestudyand implementationofasystemifitweretobeinstalled. BrianStumpfcommentedthathedoesnotfeelthereareenoughreasonstoinvest insurveillancecamerasatthistime.HenotedthatthelistfromtheWright CountySheriff’sOfficeindicatestherewerefourcriminalincidentsinthree monthsandhedoesn’tthinktheexpensewouldbeworthit.CaptainAnselment statedthattheydonothaveanyothercitiesinthecountythathavecamerasin theirparks.Hedidemphasizethatit’simportantthatcitizenscontinuetobe vigilantinreportingincidentsthattheyobserveintheparks.CaptainAnselment explainedthatcamerasareatoolthattheyuseallthetime;iftheywereinstalled inaparkthatwouldbeanadditionaltoolforthemtouse. CityCouncilMinutes–July27,2015 Page8|10 GlenPosustaexpressedhisdisagreementwithuseofsurveillancecamerasin parks;hedidnotfeelthatitwouldresultinreducingtheproblemorbeworththe costtotheCity. TomPawelksummarizedthedailyroutinethathisstafffollowsincheckingeach parkandfacilityeverydaytomakesurethereisnovandalismorotherdamage. CaptainAnselmentcommentedonwhathisdepartmenthasfoundinvandalism trends.HealsonotedthattheCountyworksdiligentlyonprosecutingvandals andgettingtheminvolvedincommunityservice. WayneObergaddedacommentthatinsurancedoescoveralargeportionofthe costsforvandalismrepair. CHARLOTTEGABLERMOVEDFORALTERNATIVE#1TOAUTHORIZE CITYSTAFFTORESEARCHOPTIONSFORIMPLEMENTINGVIDEO SURVEILLANCESYSTEMSCAPABLEOFMONITORINGPUBLIC SPACESORFACILITIES.LLOYDHILGARTSECONDEDTHEMOTION. MOTIONFAILED2-3WITHGLENPOSUSTA,BRIANSTUMPF,ANDTOM PERRAULTVOTINGINOPPOSITION. B.ConsiderationofauthorizingpurchaseofCalixCompasssoftwaresuiteforatrial periodofthreemonths RachelLeonardsummarizedtherequestforpurchaseoftheCalixCompass softwareonatrialbasisforthreemonths.Thissoftwarewouldbeusedbythe FNMtechnicianstoreviewnetworkproblemsandarriveatsolutionsquicker. Thiswouldhavethepotentialofreducingcostsassociatedwithservicecalls. RachelLeonardnotedthatthecostforthesoftwareisapproximately55centsper monthpersubscriber. BrianStumpfaskedwhatthissoftwarewouldprovidethatFNMtechsarenotable todonow.RachelLeonardexplainedthatthisprovidesremoteaccesstohome andbusinessroutersinordertotroubleshootnetworkissuesfortheindividual subscriber.BrianStumpfaskedifthiswouldimpactGoldenWestfortheirafter- hourssupport.RachelLeonardindicatedthatGoldenWestcouldalsoutilizethe software,whichcouldbemoreefficientforthemalso. GlenPosustacommentedthathedidsomeresearchandfoundthatFiberNethad acquiredthissoftwareonatrialbasissomeyearsagoandtherewasnocostforit. Hethoughtitmightbeworthwhilecheckingintowhytherewouldbeacharge nowforatrialandtodeterminethereasonthatitwasnotpurchasedduringthe formertrial.HewouldliketoseecitystafftalktoBryanRabeaboutthisanddo somemoreinvestigation. LloydHilgartstatedthathewouldliketoknow,ifthisisthesamesoftwarethat wastrialedbefore,whyitwasnotpurchased. CityCouncilMinutes–July27,2015 Page9|10 RachelLeonardstatedthatshewasnotawarethatthissoftwarehadbeentrialed previouslyandCalixhadnotmentionedthiseither.Rachelnotedthatthe FiberNetAdvisoryBoardrecommendedapprovalofthesoftwareonatrialbasis. CHARLOTTEGABLERMOVEDTOTABLETHISITEMUNTILTHENEXT COUNCILMEETING,PENDINGFURTHERINVESTIGATION.TOM PERRAULTSECONDEDTHEMOTION.MOTIONCARRIED5-0. C.ConsiderationofauthorizingthereplacementofaclimbingwallforEllisonPark withatotplaygroundtobeinstalledinthesamesite TomPawelkpresentedtherequesttoreplacethewallatEllisonParkthatwas damagedbyvandalismlastyear.TheParksCommissionreviewedthe playgroundequipmentatEllisonandsuggestedthattheclimbingwallbereplaced byatotplaygroundforages2-12.TomPawelkexplainedthattheinsurance companywishestocloseoutthisclaimandtheywillbereimbursingtheCity $9,301.08perthequoteforaclimbingwall.Tomrecommendsthatthemoneybe usedtopurchaseatotplaygroundataquotedpriceof$11,774.91.Theprice differencewouldbepaidoutoftheParksbudget.Theinsurancecompanydoes notwantthedamagedclimbingwall,soitwouldberecommendedtosellthatto helprecouptheextracostoftheplayground. GLENPOSUSTAMOVEDTOACCEPTTHEINSURANCE REIMBURSEMENTFORTHEVANDALIZEDCLIMBINGWALLIN ELLISIONPARK,AUTHORIZETHEPURCHASEOFAMIRACLETOT PLAYGROUNDATACOSTOF$11,774.91TOREPLACETHEELLISON PARKCLIMBINGWALL,ANDSELLTHESTRUCTURETHATWAS DAMAGEDBYVANDALISM.LLOYDHILGARTSECONDEDTHE MOTION.MOTIONCARRIED5-0. 5.AddedItems •XcelBallfield–GlenPosustaaskedforanexplanationofdecreasingrevenuesat theXcelBallfields,whichappeartobeduetoareductioninthenumberofball teamsthatareparticipatinginleagues.KittyBaltosreportedthatthenumberof leagueshasdecreasedtolessthanhalf.Shehasbeenincontactwithothercities thathaveballfieldsandtheyarefindingthissametrend.Itisnotknownwhether thisisatemporarytrendorwillcontinue.KittyBaltoshastalkedtoballplayers andfoundthat,formostofthemthatareleaving,it’sduetolackoftimeand interest.Kittyexplainedthattheyhavereducedleagueplaytoonenightinstead oftwo.GlenPosustaquestionediftheremightbeoptionstoreducethenumber ofemployeesthatareinvolvedanddecreasecoststhatway.BrianStumpf suggesteddoingthebesttogetthroughtherestoftheseasonandseewhat transpiresnextspringwhenorganizingleagues.GlenPosustaalsonotedthatthe CityisintheprocessoflookingatbuildinganathleticfieldcomplexatBertram CityCouncilMinutes–July27,2015 Page10|10 ChainofLakesPark.KittyBaltosnotedthatthatwillbestudiedaspartofthe contractwithWSBandAssociates. 6.Adjournment Astherewasnofurtherbusiness,MayorBrianStumpfadjournedthemeetingat8:31 p.m. Recorder:CatherineM.Shuman_____ Approved: Attest:_________________________ CityAdministrator CityCouncilMinutes–July13,2015 Page1|9 MINUTES REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,July13,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta Absent:None 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance ThemeetingwascalledtoorderbyMayorStumpfat6:30p.m.withaquorum present.Thepledgeofallegiancewasrecited.MayorStumpfthankedeveryone thatwasinvolvedinthe2015Riverfestcommunitycelebration. B.ApprovalofMeetingMinutes •RegularMeetingMinutesfromJune22,2015 TOMPERRAULTMOVEDTOAPPROVETHEJUNE22,2015 REGULARMEETINGMINUTES.CHARLOTTEGABLER SECONDEDTHEMOTION.MOTIONCARRIED5-0. C.ConsiderationofAddingItemstotheAgenda •ElmStreettree(GlenPosusta) •SwanRivercrossing(TomPerrault) D.CitizenComments •None E.PublicServiceAnnouncements/Updates •Riverfestwrap-up–JeffO’Neillcommentedthatcitystaffwasinvolved inmanyaspects,andheheardfromanumberofcitizensabouthownice everythinglooked.BrianStumpfaddedthattheweatheroftenhasan influenceontheweekend;theattendanceattheparadewasdownwhich wasprobablyduetotheheat.Hedidreceiveanemailcomplaintaboutthe loudmusicfromtheSaturdaynightdance. •CityVolunteerRecognitionPicnic(7/16)–RachelLeonardannounced thatvolunteerswhoserveoncityboardsandcommissionshavebeensent invitationstoapicnicattheBertramChainofLakesbeachonJulyl6th. •MovieinthePark(7/25)–KittyBaltosannouncedtheupcomingmoviein theparkonJuly25th whichstartsatdusk.“BigHero6”willbesponsored bySchlenner/Wennerandisfreetothepublic.Otherupcomingmoviesin theparkare“IntotheWoods’onAugust8th and“Paddington”onAugust 21st. F.CouncilLiaisonUpdates CityCouncilMinutes–July13,2015 Page2|9 •IEDC,TAC,&BertramChainofLakesmeetingscancelled–Brian Stumpfattendedtheemergencypreparednessplanningatthestate EmergencyOperationsCenter. •PersonnelCommittee(BrianStumpf,CharlotteGabler)–meetingthis week. •PlanningCommission(CharlotteGabler)–allpositionsarefilled. •EDA(LloydHilgart,TomPerrault)–Additionalfundingwasgrantedfor remediationat100WBroadway. •PAC(TomPerrault)-meetsthisWednesdayat7pm.Tomattended emergencypreparednessplanningatWrightCounty. G.DepartmentUpdates •SpecialMeeting/WorkshopReview(Mayor)–Auditwaspreviewedand reportwillbecominguplaterinthemeeting.Discussedspaceneedsfor thecityhall;staffwasdirectedtoprepareaplantobringbacktoCouncil. •CityAdministrator(O’Neill)–SummarizedactiontakenbyMNPublic UtilitiesCommissionregardingsolargardens,limitingthemto5megawatt orapproximately5acresperfacility.MentionedthatJohnRuedstarted hispositiontodayastheCity’snewbuildingofficial. 2.ConsentAgenda CHARLOTTEGABLERMOVEDTOAPPROVETHECONSENTAGENDAWITH THEREMOVALOFITEMSA,D,G,J,ANDNANDTOTABLEITEMMTOTHE NEXTCOUNCILMEETING.TOMPERRAULTSECONDEDTHEMOTION. MOTIONCARRIED5-0. A.Considerationofapprovingthepaymentofbills.THISITEMWAS REMOVEDFROMTHECONSENTAGENDA. B.Considerationofapprovingnewhires/departures.ActionTaken:Approvenew hiresandterminationsforWaterDepartment,MCC,BuildingDepartment, CityAdministration,andLiquorStore. C.Considerationofapprovingthesaleordisposalofsurpluscityproperty.Action Taken:Approvethesaleordisposalofsurpluscitypropertyidentifiedas follows,withestimatedvaluesasshown. •$100,000+-1998Ag-ChemTerra-GatorSludgeApplicator •$10,000-$50,000–1997PolarStainlessSteel6000gallontankertrailer,1982 InternationalS2500tri-axlewith4000gallontank,1982InternationalSludge Applicatorwith2000gallontanksandJohnDeerereardifferential •$1-$10,000–JohnDeere230DiscPlow,Miscellaneousvinylfence, Miscellaneousstreetsigns,Miscellaneousofficepanels CityCouncilMinutes–July13,2015 Page3|9 D.ConsiderationofapprovinguseofcommuterPark&Ridelotforoverflow parkingforafundraisingeventonAugust1st atRiverCityExtreme.Applicant: MAMLHockey.THISITEMWASREMOVEDFROMTHECONSENT AGENDA. E.ConsiderationofapprovingaSpecialEventPermitallowinguseofcommuter Park&RidelotandrelatedassistanceinconjunctionwithTasteoftheTown eventonSeptember10,2015.Applicant:MonticelloRotaryClub.Action Taken:ApproveaSpecialEventPermitallowingtemporaryuseofthe CommuterParkandRidelotfortheRotary’sTasteoftheTownevent, beginningwithset-uponWednesday,September9,2015through10p.m.on Thursday,September10,2015,includinguseofpublicparkingfacilitiesand cityservicesasdescribedinthestaffreport,contingentonthefollowing. •ContinuedsiteplancoordinationwiththeStreetSuperintendent,includingpark andridelotclosureandsignage. •CoordinationoftentplacementwithEngineering/Streetdepartmentsrelativeto powerlines. •VerificationofparkingagreementwithMullerTheatres. •NotificationandeventcoordinationwithWrightCountySheriff’sOffice. •ProvideaCertificateofInsurancefortheeventforliquorandgeneralliability, withtheCitynamedasasecondinsured.(received) F.Considerationofapprovinganapplicationforaone-daytemporaryon-saleliquor licenseforMonticelloRotaryClubfortheTasteoftheTownevent.Action Taken:Approvetheapplicationforaone-daytemporaryon-saleliquor licenseforMonticelloRotaryClubfortheTasteoftheTowneventon September10,2015tobeheldattheCommuterParkandRidelot. G.ConsiderationofapprovingaSpecialEventPermitallowingexclusiveuseof WestBridgeParkandrelatedassistanceinconjunctionwiththeBrewfestevent Applicant:MonticelloLionsClub.THISITEMWASREMOVEDFROM THECONSENTAGENDA. H.ConsiderationofauthorizingWSBandAssociatestopreparethePart2 amendmenttotheWellheadProtectionPlan.ActionTaken:AuthorizeWSB andAssociatestopreparethePart2amendmenttotheWellheadProtection Planatacostnottoexceed$19,570. I.ConsiderationofadoptingResolution#2015-053statingintenttoreimbursefrom bondproceedsfor2016StreetReconstructionImprovementsandadjusting maximumreimbursementamountsforPhosphorousReductionandOther ImprovementstotheWastewaterTreatmentFacility&Systemandfor miscellaneousimprovementprojectsincludingSchoolBoulevard/FallonAvenue andTH25/85thStreetImprovements.ActionTaken:AdoptResolution#2015- 053declaringtheofficialintentoftheCityofMonticellotoreimbursecertain expendituresfromtheproceedsofbondstobeissuedforthe2016Street CityCouncilMinutes–July13,2015 Page4|9 ReconstructionProject,SchoolBoulevard/FallonAvenueand85th Street Improvements(CityProjectNo.14C003),andPhosphorousReduction, DigesterCover,andOtherWastewaterTreatmentFacilityandSystem Improvements(CityProjectNo.ZZPHOSand14C002). J.ConsiderationofamendingtheRiversideCemeteryRulesandRegulationsto removeSection14.3.7regardingbanningofguns.THISITEMWAS REMOVEDFROMTHECONSENTAGENDA. K.ConsiderationofadoptingResolution#2015-054acceptingquotesandawardinga contractforthe2015StreetPavementMarkingProject.ActionTaken:Adopt Resolution#2015-054acceptingquotesandawardingacontractforthe2015 StreetPavementMarkingProjecttoCenturyFenceCompanyinthe estimatedamountof$15,928.20dependingonexactlinearfeetforChelsea RoadandEast7th Street. L.ConsiderationofadoptingOrdinanceNo.618amendingtheMonticelloZoning OrdinanceChapter3,Section7(E)(8)regulatingprincipalstructuresetbacksin non-riparianside,frontandrearyardsintheMississippiWild&Scenic RecreationalRiverDistrict.Applicant:CityofMonticello.ActionTaken: AdoptOrdinanceNo.618amendingtheMonticelloZoningCodeChapter3, Section7(E)(8)regulatingprincipalstructuresetbacks(listedasfollows)in non-riparianside,front,andrearyardsintheMississippiWild&Scenic RecreationalRiverDistrict,basedonfindingsthattheamendmentssupport theComprehensivePlan,areconsistentwithMinnesotaRulesforthe MississippiWildandScenicRecreationalRiverDistrict,andeliminate conflictsbetweentheordinanceandexistingdevelopmentandreducenon- conformitiesintheoverlaydistrict. Table3-21:WILD&SCENICPRINCIPALSTRUCTURESETBACKS Frontyardsetbacksandsetbackfromrights-of-wayorroadwayeasements: •ArterialRoad:changefrom70feetto30feet •CollectorRoad:changefrom70feetto30feet Sideyardsetbacks: •Sewered:changefrom30feetto10feet Rearyardsetbacks: •Unsewered:changefrom30feetto50feet •Sewered:changefrom50feetto30feet M.Considerationofapprovingtheindividualpensioncontributionamountfor VolunteerFirefighterReliefAssociationmembers.THISITEMWAS TABLEDUNTILTHENEXTCOUNCILMEETING. N.ConsiderationofadoptingdatapracticespoliciesrequiredbyMNStatutes, Section13.025,relativetotheDataPracticesAct.THISITEMWAS REMOVEDFROMTHECONSENTAGENDA. CityCouncilMinutes–July13,2015 Page5|9 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion 2A.Considerationofapprovingthepaymentofbills GlenPosustaaskedaboutabillingfortheMooseSherrittIceArena.KittyBaltos explainedthatthearenaandCommunityCentersharetheprofitsfromtheMen’sHockey league.Thisispaymenttothearenafortheir50%shareoftheprofits. GLENPOSUSTAMOVEDTOAPPROVETHEBILLANDPURCHASECARD REGISTERSFORATOTALAMOUNTOF$239,010.34.TOMPERRAULT SECONDEDTHEMOTION.MOTIONCARRIED5-0. 2D.ConsiderationofapprovinguseofcommuterPark&Ridelotforoverflowparking forafundraisingeventonAugust1st atRiverCityExtreme.Applicant:MAML Hockey CharlotteGableraskedthetimethatthebandwillbeplayingandverifiedthatthe Sheriff’sDepartmentwouldbeavailableifaproblemoccurred.GlenPosustafeelsthe timethatthebandisplayingistoolateandwouldliketoseethatreconsideredinthe future.ItwasnotedthattheSpecialEventPermitwasapprovedatthepreviousCouncil meetingandincludedarequirementthattheapplicantshavetonotifysurrounding neighborsoftheevent. BRIANSTUMPFMOVEDTOAPPROVETHEUSEOFTHECITYPARKAND RIDEFACILITYASASSOCIATEDWITHTHEPREVIOUSLY-APPROVED MOOSEFESTSPECIALEVENTPERMITFOROUTDOORENTERTAINMENTAT RIVERCITYEXTREMEFORAUGUST1,2015,SUBJECTTOCOORDINATION WITHTHESTREETSSUPERINTENDENTANDAPPROPRIATELIABILITY INSURANCEFORTHEPARKANDRIDEUSE.LLOYDHILGARTSECONDED THEMOTION.MOTIONCARRIED5-0. 2G.ConsiderationofapprovingaSpecialEventPermitallowingexclusiveuseofWest BridgeParkandrelatedassistanceinconjunctionwiththeBrewfesteventApplicant: MonticelloLionsClub CharlotteGableraskedaboutthetimeallottedformusiconthispermitandsuggestedthat thepermitformcouldincludeacheckoffformusic.BrewfestChairChadVokaty (20704AtlanticBoulevardofBigLake)indicatedthatthemusicforBrewfestwillrun from3to7p.m.,whichiswithinthetimeframeallowedbycityordinance.Angela Schumannexplainedthat,althoughthereisnospecificcheck-offonthepermitformfor music,theapplicantsubmitsanarrativewhichincludeshoursofoperationsandaddresses entertainment,music,andotheractivities.Shecommentedthatitwouldmakesenseto reviewcitynoiseordinancesandincludesomespecificlanguageforspecialevent permits.CharlotteGableraskedtohavecitystafflookintothis. CityCouncilMinutes–July13,2015 Page6|9 CHARLOTTEGABLERMOVEDTOAPPROVEASPECIALEVENTPERMIT ALLOWINGTEMPORARYUSEOFWESTBRIDGEPARKFORTHE MONTICELLOLIONSBREWFESTEVENTFROM7A.M.TO10P.M.ONAUGUST 15,2015,INCLUDINGCITYASSISTANCE,USEOFMUNICIPALPARKINGLOTS, ANDSTREETCLOSURESASDESCRIBEDINTHESTAFFREPORT, CONTINGENTONTHEFOLLOWING.GLENPOSUSTASECONDEDTHE MOTION.MOTIONCARRIED5-0. •ContinuedsiteplanandparkingusecoordinationwiththeStreetandPark Superintendents. •AppropriatesignageandfencingincoordinationwiththeStreetandPark Superintendents. •Verificationoftrashandportablebathroomservicesfortheevent. •Verificationofnotificationofaffectedlocalbusinessesandresidentswithina2-block radiusoftheParkbypermitholder,nolaterthantwoweekspriortoevent. •NotificationandeventcoordinationwithWrightCountySheriff’sOffice. •ProvideaCertificateofInsurancefortheevent,includingliquorandgeneralliability, withtheCitynamedasasecondinsured. 2J.ConsiderationofamendingtheRiversideCemeteryRulesandRegulationsto removeSection14.3.7regardingbanningofguns TomPerraultclarifiedthatheagreeswithremovingSection14.3.7butdoesnotagree withsomeotheritemsintheRulesandRegulations.Henotedthatthetimeforcemetery hourshadbeenchangedatapreviousmeetingandshouldbereflectedcorrectlyinthe RulesandRegulations. TOMPERRAULTMOVEDTOAPPROVEANAMENDMENTTOTHERIVERSIDE CEMETERYRULESANDREGULATIONSTOREMOVESECTION14.3.7AND RENUMBERACCORDINGLY.CHARLOTTEGABLERSECONDEDTHE MOTION.MOTIONCARRIED5-0. 2N.ConsiderationofadoptingdatapracticespoliciesrequiredbyMNStatutes,Section 13.025,relativetotheDataPracticesAct GlenPosustaobjectedtoapprovingtheproposeddatapracticespoliciesuntilthePolicy toEnsureSecurityofNotPublicDataisalsocompleted.Hestatedhewouldpreferto tablethisitemuntilallthreepoliciesarepreparedandpresented. JeffO’NeillexplainedthatCouncilcouldapprovethetwopoliciesthatarecompletedand staffwouldworkontheremainingoneandbringthatbackforapproval.Itwillbe helpfultohavethetwopoliciesinplacebecausethereareallowancesforchargingfor datatobepreparedforrequeststhathavebeenreceived. CHARLOTTEGABLERMOVEDFORALTERNATIVE#2TOADOPT(A)DATA PRACTICESPOLICYFORMEMBERSOFTHEPUBLICAND(B)DATA PRACTICESPOLICYFORSUBJECTSOFDATAASPROPOSED;ANDTOTABLE CityCouncilMinutes–July13,2015 Page7|9 APPROVALOFTHEPOLICYTOENSURESECURITYOFNOTPUBLICDATATO THEJULY27TH,2015COUNCILMEETING.LLOYDHILGARTSECONDEDTHE MOTION.MOTIONCARRIED4-1WITHGLENPOSUSTAVOTINGIN OPPOSITION. 3.PublicHearings -None 4.RegularAgenda A.Considerationofacceptingthe2014FinancialAuditreport WayneObergexplainedthatpartoftheannualacceptanceoftheauditreportisto provideareporttoCouncil.HeintroducedJimEichtenofMMKRwhowill presentasummaryreporttoCouncil.JimEichtenprovidedaslidepresentationin whichhediscussedtheAuditor’sroletogiveanopiniononfinancialstatements andtotestinternalcontrolsandcompliancewithlaws.JimEichtendiscussedthe ManagementReportandreviewedtheirauditopinionsandfindings.Therewere nofindingsinregardtointernalcontrols.However,theydidhavetwofindingsin regardtolegalcompliance:onewaswithtimesheetdeclarationsforpayroll, whichweremissingonsometimesheetsdonepriortothetimethatthe2014audit wasperformed;theotherfindingwaswithtimelypaymentofinvoices,whichwas explainedduringtheauditreviewatthespecialmeeting. JimEichtenprovidedsomecomparisonsoftaxablemarketvaluefromthepastten years.HealsocomparedtaxratesbetweentheCityandothercitiesacrossthe state,withtheCityhavingalowertaxratethanaverage.Incomparingtax revenues,theCityreceivesahigheramountofpropertytaxesincomparisonto othercitiesstatewideofsimilarpopulation.Likewise,theCityhasahigher expenseratio,especiallyinthecategoryofdebtservice.Next,JimEichten providedachartshowingthecity’sfinancialpositionoverthelasttenyears.The fundbalancesmeetthepoliciessetbyCouncilinmanagementoffundbalances. JimEichtenreviewedthestatusofcityenterprisefunds,whichincludewater, sewage,liquor,fiberoptics,anddeputyregistrar.Heemphasizedthe improvementinthefiberopticsfundwhichnowshowsapositivefundbalance. Theoverallpositionofthecitygreatlyimprovedfrom2013to2014.JimEichten summarizedbystatingthattheauditresultswereverypositive. JeffO’NeillcommendedWayneObergandhisdepartmentfortheirexcellent workontheauditandthesupportofallcitystaffintheirbudgetsandassistance withtheauditwhenrequested. GLENPOSUSTAMOVEDFORALTERNATIVE#1TOACCEPTTHE2014 ANNUALFINANCIALAUDITREPORT.LLOYDHILGARTSECONDED THEMOTION.MOTIONCARRIED5-0. CityCouncilMinutes–July13,2015 Page8|9 B.ConsiderationofapprovingCitygrantmatchforaPhaseIXacquisitionatthe BertramChainofLakesRegionalPark/YMCACampManitou AngelaSchumannpresentedinformationabouttheproposedrequestbefore CounciltoapprovematchingfundsforaPhaseIXacquisitionatBertramChainof Lakes.Thisproposedlandpurchaseincludes50landacresandcompletes acquisitionofParcel4.Thecityandcountyreceiveda$1milliongrantfromthe FY2015ParksandTrailsLegacygrantprogram,whichrequiresa20%grant match.Thisfundingisproposedtocomefromtheclosedbondcomponentofthe CapitalProjectsFund.AngelaSchumannnotedthatWrightCountyhasalready approvedtheirshareofthematchingfunds. AngelaSchumannreviewedthepurchasestodateforBertramChainofLakes Parkandtheprogressofacquiringthevariousparcels.Sixparcelacquisitions havebeencompletedandPhaseVII(portionofParcel4)andPhaseVIII(majority ofParcel1)areinprocess. AngelaSchumannwentthroughalistofimprovementsthathavebeencompleted attheBertramChainofLakesPark.BrianStumpfcommentedonthegrand openingthatrecentlytookplacetocelebratethecompletionofthebeachand naturalplayground. WayneObergcommentedthattheacquisitionfundswouldbetransferredinthe yearthatthepropertysaleandclosingactuallytakesplace. GLENPOSUSTAMOVEDFORALTERNATIVE#1TOAPPROVEFY2015 PARKSANDTRAILSLEGACYGRANTMATCHFUNDINGINTHE AMOUNTOF$208,000FROMTHECAPITALPROJECTSFUNDFORA PHASEIXACQUISITIONATBERTRAMCHAINOFLAKESREGIONAL PARK,INCLUDINGAPPRAISALANDCLOSINGCOSTS,IN CONJUNCTIONWITHAMATCHFROMWRIGHTCOUNTY,ANDTO DIRECTSTAFFTOPREPAREAPPROPRIATECLOSINGANDPURCHASE DOCUMENTS.BRIANSTUMPFSECONDEDTHEMOTION.MOTION CARRIED4-1WITHTOMPERRAULTVOTINGINOPPOSITION. C.ConsiderationofapprovingacontractwithWSB&AssociatesfortheBertram ChainofLakesAthleticParkPlanningProjecttoincludeamastersiteplan, phasingplan,feasibilityreport,schematicgradingplan,andconstructiondesign, plansandcoordinationforinterimimprovements AngelaSchumannreviewedthepreviousapprovalbyCounciltoauthorizestaffto prepareacontractwithWSBfortheBertramChainofLakesAthleticPark PlanningProjectandbringbacktoCouncilforconsideration.Staffisnow presentingaproposedcontractfromWSBandAssociatestoprovideplanningand projectservicesfortheBertramChainofLakesAthleticPark. CityCouncilMinutes–July13,2015 Page9|9 AngelaSchumannreviewedthevarioustasksanddeliverablestobeincluded withinthecontract: •Task1–Needsanalysisandplanconfirmation(3alternativeconcept planstobedeveloped) •Task2–MasterSitePlan,DetailedPhasingPlans,FeasibilityPlan& Report •Task3–SchematicGradingPlan •Task4–ConstructionDesign,Plans&CoordinationforInterim Improvements(modifiedfromoriginalRFQ/RFP) Thecostofthecontractisproposedat$87,358whichwillbefundedfromthe CapitalProjectsFund.Somemiscellaneousexpenseswillcomefromthe PlanningandZoningdepartmentbudget. LLOYDHILGARTMOVEDFORALTERNATIVE#1TOAPPROVEA CONTRACTWITHWSBANDASSOCIATES,PERTHEIRPROPOSAL DATEDJUNE24,2015,INANAMOUNTNOTTOEXCEED$87,358FOR THEBERTRAMCHAINOFLAKESATHLETICPARKPLANNING PROJECT./BRIANSTUMPFSECONDEDTHEMOTION.MOTION CARRIED4-1WITHTOMPERRAULTVOTINGINOPPOSITION. 5.AddedItems •ElmTrees-GlenPosustacommentedthatthereisanelmtreebytheLegionthat appearstobedying.Heisnotsureifitisinthecity’sright-of-way.Council directedtheParksDepartmenttocheckonit. •SwanRiverschoolcrossing–TomPerraultbroughtthisupbecausehewantedto knowthestatusofthecrossing.AngelaSchumannreportedthatSwanRiverhas heldsomemeetingswithcitystafftodiscussthis.Itisstillapriorityforthemto movethecrossingtomidstreet,buttheyarefocusingoncompletingtheirnew buildingconstructionfirst.TheywillbecontactingtheCitywhentheyareready tomoveforwardondiscussionsforthestreetcrossing. 6.Adjournment MayorStumpfadjournedthemeetingat7:49p.m. Recorder:CatherineM.Shuman____ Approved:July27,2015 Attest:_______________________ CityAdministrator CityCouncilAgenda:08/10/15 1 2A.Considerationofapprovingpaymentofbills (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $322,545.98. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: Billregisters PurchaseCardregisters User: Printed:08/03/2015 - 9:58AM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00215.07.2015 - 215.07.2015 Xcel Invoice No Description Amount Payment Date Acct Number Reference Vendor:1102 CENTERPOINT ENERGY Check Sequence: 1 ACH Enabled: True 7/31/2015 5821009 87.27 07/31/2015 101-42200-438300 7/31/2015 5863599-6 23.18 07/31/2015 101-42700-438300 7/31/2015 5799425 70.32 07/31/2015 101-43127-438300 7/31/2015 5799427 23.38 07/31/2015 101-43127-438300 7/31/2015 5820786 22.65 07/31/2015 101-43127-438300 7/31/2015 5837384 78.14 07/31/2015 101-43127-438300 7/31/2015 5806932 15.00 07/31/2015 101-45201-438300 7/31/2015 5804618-6 15.00 07/31/2015 101-45201-438300 7/31/2015 5843395 15.56 07/31/2015 217-41990-438300 350.50Check Total: Vendor:1585 XCEL ENERGY Check Sequence: 2 ACH Enabled: True 06/30/2015 51-6505915-2 476.23 06/30/2015 101-45201-438100 06/30/2015 51-6505915-2 - Ballfield lights- Softball Asso. 123.68 06/30/2015 101-45203-438100 06/30/2015 51-6505915-2 - Ballfield lights - Consc & Security 148.67 06/30/2015 226-45203-438100 06/30/2015 51-6505915-2 - 33% Water- skating rink 49.50 06/30/2015 601-49440-438100 06/30/2015 51-6505906-1 908.65 06/30/2015 602-49490-438100 06/30/2015 51-6505914-1 950.66 06/30/2015 101-43127-438100 07/31/2015 51-6505910-7 1,854.17 07/31/2015 609-49754-438100 07/31/2015 51-9069641-8 1,794.83 07/31/2015 656-49877-438100 07/31/2015 51-6505905-0 6,185.61 07/31/2015 601-49440-438100 07/31/2015 51-0395766-0 3,698.75 07/31/2015 601-49440-438100 07/31/2015 51-4271112-2 1,078.45 07/31/2015 101-45501-438100 07/31/2015 ZCULPS - 51-0623082-8 - 349 W Broadway St 17.09 07/31/2015 213-46522-438100 07/31/2015 51-6505909-4 194.85 07/31/2015 217-41990-438100 07/31/2015 51-0371645-4 18.71 07/31/2015 101-45201-438100 07/31/2015 51-6505911-8 MCC 11,244.46 07/31/2015 226-45122-438100 07/31/2015 51-6505907-2 47.43 07/31/2015 101-43140-438100 07/31/2015 51-6505907-2 44.71 07/31/2015 101-43140-438100 07/31/2015 51-4400193-4 17.09 07/31/2015 101-43160-438100 07/31/2015 51-6505916-3 11,922.54 07/31/2015 101-43160-438100 AP-Computer Check Proof List by Vendor (08/03/2015 - 9:58 AM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 07/31/2015 51-6505911-8 Senior Center 584.13 07/31/2015 101-45175-438100 07/31/2015 51-6505911-8 - National Guards 292.07 07/31/2015 101-42800-438100 07/31/2015 ZZZNEP-IMPLEM -51-6505908-3 17.49 07/31/2015 101-42500-438100 07/31/2015 51-6505912-9 72.42 07/31/2015 101-42700-438100 07/31/2015 51-7780310-4 34.26 07/31/2015 101-41940-438100 07/31/2015 51-6505911-8 City Hall 2,482.54 07/31/2015 101-41940-438100 07/31/2015 51-9391437-3 141.92 07/31/2015 101-41941-438100 07/31/2015 51-6505913-0 457.74 07/31/2015 101-42200-438100 44,858.65Check Total: Total for Check Run: Total of Number of Checks: 45,209.15 2 AP-Computer Check Proof List by Vendor (08/03/2015 - 9:58 AM)Page 2 The preceding list of bills payable was reviewed and approved for payment. Date: 8/10/2015 Approved by: _____________________________________ Mayor Brian Stumpf User: Printed:08/05/2015 - 12:12PM Julie.Cheney Computer Check Proof List by Vendor Accounts Payable Batch:00202.08.2015 - 00202.08.2015 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:2087 ALL WAYS HEATING AND AC INC Check Sequence: 1 ACH Enabled: False 4968 Prairie Center/FiberNet Building - Thermostat Reprogrammed 150.00 08/11/2015 101-41941-440100 150.00Check Total: Vendor:1021 AME RED E MIX INC Check Sequence: 2 ACH Enabled: False 103455 ZPARKS-HUNTER - (7)CY 6 bag; (7)Bg Buckeye #1 1,082.00 08/11/2015 229-45202-453010 1,082.00Check Total: Vendor:1038 APPERTS FOOD SERVICE Check Sequence: 3 ACH Enabled: False 507240657 Friendship Island Snacks - Various 354.11 08/11/2015 226-45127-421981 507240658 Freight 5.00 08/11/2015 226-45122-433300 507240658 Resale - hot dogs, popcorn 70.20 08/11/2015 226-45127-425410 507310666 Freight 5.00 08/11/2015 226-45122-433300 507310666 Pizzas & Ice Cream for Parties 61.92 08/11/2015 226-45127-421460 507310666 Resale - concession products 780.66 08/11/2015 226-45127-425410 1,276.89Check Total: Vendor:1039 AQUA LOGIC INC Check Sequence: 4 ACH Enabled: True 43871 Service UV Adult Spa 95.00 08/11/2015 226-45122-421610 95.00Check Total: Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 5 ACH Enabled: False 3043712 resale - beer 64.00 08/11/2015 609-49750-425200 3045696 resale - beer 514.00 08/11/2015 609-49750-425200 3045696 resale - beer credit -450.00 08/11/2015 609-49750-425200 128.00Check Total: Vendor:4197 CHUCK & MEREDITH BAINEY Check Sequence: 6 ACH Enabled: False 08042015 FiberNet act FNM-001-0609 FINAL credit 20.58 08/11/2015 656-00000-115025 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 20.58Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 7 ACH Enabled: True 49289200 resale - liquor 486.00 08/11/2015 609-49750-425100 49289200 resale - wine 440.00 08/11/2015 609-49750-425300 49289200 freight 15.30 08/11/2015 609-49750-433300 49334600 resale - liquor credit -407.00 08/11/2015 609-49750-425100 49334600 freight credit -3.60 08/11/2015 609-49750-433300 49400800 freight 16.13 08/11/2015 609-49750-433300 49400800 resale - liquor 1,291.68 08/11/2015 609-49750-425100 92441000 freight 1.43 08/11/2015 609-49750-433300 92441000 resale - condiments; cups 311.40 08/11/2015 609-49750-425400 2,151.34Check Total: Vendor:1067 BERNICK'S Check Sequence: 8 ACH Enabled: False 120184 resale - juice 16.40 08/11/2015 609-49750-425500 120184 resale - soda pop 100.60 08/11/2015 609-49750-425400 120185 resale - beer 1,454.22 08/11/2015 609-49750-425200 120186 resale - juice credit -2.73 08/11/2015 609-49750-425500 120835 resale - pop, water, 348.80 08/11/2015 226-45127-425410 123118 resale - juice 16.40 08/11/2015 609-49750-425500 123118 resale -soda pop 96.40 08/11/2015 609-49750-425400 123119 resale - beer 1,555.66 08/11/2015 609-49750-425200 123755 Credits due to Breakage & Outdated items -36.94 08/11/2015 226-45127-425410 123756 resale - pop & water 178.50 08/11/2015 226-45127-425410 3,727.31Check Total: Vendor:4176 KENNETH & BARBARA BERRES Check Sequence: 9 ACH Enabled: False 07/17/2015 Ellison - trim tree & remove dead; (3)treat w/ Propoconizal 1,078.00 08/11/2015 101-46102-431990 1,078.00Check Total: Vendor:3777 TOWN OF BIG LAKE Check Sequence: 10 ACH Enabled: False 7/22/2015 2015 Mobile Air Sipply Trailer 100.00 08/11/2015 101-42200-421990 100.00Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 11 ACH Enabled: True 909739223 (20) PX1-001-CZD-CZD-10 025F; (12) 050F; (4) 100F 1,303.88 08/11/2015 656-49877-421800 909739224 (60) Org. marking paint; (10) red survey paint 254.47 08/11/2015 656-49877-421990 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1,558.35Check Total: Vendor:1080 BRAEMAR MAILING SERVICE INC Check Sequence: 12 ACH Enabled: False 56360 UB Qtr 2 2015 (3954) MCC Insert 39.54 08/11/2015 226-45122-431950 56360 UB Qtr 2 2015 (3954) DMV Insert 39.54 08/11/2015 217-41990-434990 56360 UB Qtr 2 2015 Envelopes (3954) ea #10, #9 (1/2) 266.90 08/11/2015 601-49440-431800 56360 UB Qtr 2 2015 Envelopes (3954) ea #10, #9 (1/2) 266.89 08/11/2015 602-49490-431800 56360 UB Qtr 2 2015 Print statements, fold, insert (1/2) 314.40 08/11/2015 602-49490-431800 56360 UB Qtr 2 2015 Print statements, fold, insert (1/2) 314.39 08/11/2015 601-49440-431800 1,241.66Check Total: Vendor:1749 CALIX NETWORKS INC Check Sequence: 13 ACH Enabled: True 1117536 (10) SFU ONT Enc. w/ Splice Tray 290.00 08/11/2015 656-49877-421990 1117536 utx - shipping - (10) SFU ONT Enc. w/ Splice Tray 23.79 08/11/2015 656-49877-421990 313.79Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 14 ACH Enabled: True 2348-000G 155 June 2015 - Planning & Zoning General 150.00 08/11/2015 101-41910-430400 2348-000G 155 June 2015 - General 2,565.00 08/11/2015 101-41610-430400 2348-000G 155 XSOLAR - June 2015 75.00 08/11/2015 101-41910-431990 2348-000G 155 June 2015 - General - Re:Demo 45.00 08/11/2015 101-42400-430400 2348-000G 155 June 2015 - FiberConnect Legal 600.00 08/11/2015 656-49870-430400 3,435.00Check Total: Vendor:1094 CAREFREE LAWN SERVICE INC Check Sequence: 15 ACH Enabled: True 14764 PID#155-500-101412 601 Elm St Completed 6/11/15 50.00 08/11/2015 101-42400-431050 14764 PID#155-500-101412 601 Elm St Completed 7/21/15 50.00 08/11/2015 101-42400-431050 14764 PID#155-014-003100 208 Mississippi Completed 6/11/15 50.00 08/11/2015 101-42400-431050 14764 PID#155-023-001050 1312 River St Completed 6/11/15 50.00 08/11/2015 101-42400-431050 14764 PID#155-082-004090 5541 Starling Dr Completed 6/11/15 50.00 08/11/2015 101-42400-431050 14764 PID#155-018-002012 100 Chelsea Road 225.00 08/11/2015 101-42400-431050 475.00Check Total: Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 16 ACH Enabled: True 453407 resale - beer 85.50 08/11/2015 609-49750-425200 85.50Check Total: Vendor:1106 CENTRAL MCGOWAN INC Check Sequence: 17 ACH Enabled: False AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 00879780 Bulk Carbon Dioxide (450 lbs) 116.00 08/11/2015 226-45122-421600 116.00Check Total: Vendor:3788 CENTRAL WOOD PRODUCTS CORP Check Sequence: 18 ACH Enabled: False 63502 ZPARKS-HUNTER- 2203 Rec Step- playground 1,715.00 08/11/2015 229-45202-453010 1,715.00Check Total: Vendor:1894 CONDON AND SKELLY Check Sequence: 19 ACH Enabled: False CSA04502604 Renewal for 1929 Fire Truck Insurance 96.00 08/11/2015 101-42200-436300 96.00Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 20 ACH Enabled: True 112624 resale - beer 28,152.22 08/11/2015 609-49750-425200 112624 resale - beer N/A 84.00 08/11/2015 609-49750-425400 112628 resale - beer 427.80 08/11/2015 609-49750-425200 112628 resale - beer N/A 23.50 08/11/2015 609-49750-425400 112629 resale - beer credit -189.40 08/11/2015 609-49750-425200 112933 resale - beer 257.50 08/11/2015 609-49750-425200 1163698 resale - beer 2,110.35 08/11/2015 609-49750-425200 30,865.97Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 21 ACH Enabled: True 812595 resale - beer 1,187.60 08/11/2015 609-49750-425200 812595 resale - N/A 46.10 08/11/2015 609-49750-425400 813595 resale - beer 243.40 08/11/2015 609-49750-425200 814001 resale - beer 420.30 08/11/2015 609-49750-425200 1,897.40Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 22 ACH Enabled: True 239548 Farmers Market Ad- Ad# 418224 65.00 08/11/2015 226-45127-434990 240655 Ordinance 618 - Ad# 422468 184.60 08/11/2015 101-41310-435100 240656 PHN - Amend Zoning Ord- Ad# 423003 110.76 08/11/2015 101-41910-435100 240657 PHN - 3939 Chelsea Rd - Ad# 423005 110.76 08/11/2015 101-41910-435100 471.12Check Total: Vendor:4191 ELK RIVER GREENHOUSE LLC Check Sequence: 23 ACH Enabled: False 8/2/2015 Farmers Market Token Collection Log 7/23/15 & 7/30/15 651.00 08/11/2015 226-00000-220100 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 651.00Check Total: Vendor:1165 EMERGENCY APPARATUS MAINTENANCE INC Check Sequence: 24 ACH Enabled: True 81517 utx- Generator- oil & fuel fltr; (28) 15W-40 Oil; clean vents 942.71 08/11/2015 656-49877-440440 942.71Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 25 ACH Enabled: False W1234314 resale - root beer 174.50 08/11/2015 609-49750-425400 174.50Check Total: Vendor:1634 FIRE EQUIPMENT SPECIALTIES INC Check Sequence: 26 ACH Enabled: True 8709 (6) repairs pant shells 248.25 08/11/2015 101-42200-431990 248.25Check Total: Vendor:4196 ANDY & DEB FORSTIE Check Sequence: 27 ACH Enabled: False 08042015 FiberNet act FNM-001-0988 FINAL credit 24.80 08/11/2015 656-00000-115025 24.80Check Total: Vendor:3748 JEFFREY D GARDNER Check Sequence: 28 ACH Enabled: True 8/2/2015 Market Token Collection Log - 6/11, 6/18, 7/9, 7/16, 7/23, 7/30 50.00 08/11/2015 226-00000-220100 50.00Check Total: Vendor:3762 GARRETTS DIAMOND CITY BREAD Check Sequence: 29 ACH Enabled: True 8/2/2015 Farmers Market Token Collection Log 7/2/15 & 7/23/15 171.00 08/11/2015 226-00000-220100 171.00Check Total: Vendor:4090 GOLDEN WEST TECHNOLOGIES Check Sequence: 30 ACH Enabled: False 150710462 (31) Usage: (320) Helpdesk; (323) Video Support- July 2015 843.00 08/11/2015 656-49870-431990 843.00Check Total: Vendor:1413 GOPHER STATE ONE CALL INC Check Sequence: 31 ACH Enabled: True 138978 July 2015 (222) tickets (1/2 Water) 159.70 08/11/2015 601-49440-432770 138978 July 2015 (222) tickets (1/2 FNM) 159.70 08/11/2015 656-49877-432770 319.40Check Total: Vendor:1216 MICHAEL E HAALAND Check Sequence: 32 ACH Enabled: False AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 07/28/2015 Safety boot reimbursement M.H. - Streets 90.00 08/11/2015 101-43120-420650 90.00Check Total: Vendor:3859 TAMARA HANSON Check Sequence: 33 ACH Enabled: True 8/2/2015 Farmers Market Token Collection Log 6/25/15, 7/23/15 91.00 08/11/2015 226-00000-220100 91.00Check Total: Vendor:1242 HOLIDAY CREDIT OFFICE Check Sequence: 34 ACH Enabled: True 07182015 Fire Dept Fuel slips 6/25-7/16/2015 227.89 08/11/2015 101-42200-421200 227.89Check Total: Vendor:1244 HORIZON COMMERCIAL POOL SUPPLY Check Sequence: 35 ACH Enabled: False 150630005 Pool Chemicals 18.49 08/11/2015 226-45122-421600 18.49Check Total: Vendor:3971 INTL UNION OF OPER ENGINEERS LOCAL 49 FRINGE BENE Check Sequence: 36 ACH Enabled: False 7/30/2015 September Health Insurance 13,780.00 08/11/2015 101-00000-217061 7/30/2015 September Health Insurance 49,200.00 08/11/2015 101-00000-217061 62,980.00Check Total: Vendor:4199 MARY JENSEN Check Sequence: 37 ACH Enabled: False 08042015 FiberNet act 763-295-0181 FINAL credit 9.82 08/11/2015 656-00000-115025 9.82Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 38 ACH Enabled: False 2384955 resale - beer 1,012.60 08/11/2015 609-49750-425200 2384955 freight 3.00 08/11/2015 609-49750-433300 1,015.60Check Total: Vendor:3855 JOANNE C JOHNSON Check Sequence: 39 ACH Enabled: False Jul1 BLANDN - Billing Period July 2015 3,000.00 08/11/2015 656-00000-220250 3,000.00Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 40 ACH Enabled: False 5214466 freight 109.66 08/11/2015 609-49750-433300 5214466 resale - liquor 9,431.85 08/11/2015 609-49750-425100 5214467 resale - wine 934.25 08/11/2015 609-49750-425300 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 5214467 resale - mix 28.49 08/11/2015 609-49750-425400 5214467 freight 28.08 08/11/2015 609-49750-433300 5217228 freight 18.72 08/11/2015 609-49750-433300 5217228 resale - liquor 1,227.00 08/11/2015 609-49750-425100 5217229 resale - wine 2,035.15 08/11/2015 609-49750-425300 5217229 resale - Mix 108.00 08/11/2015 609-49750-425400 5217229 freight 63.35 08/11/2015 609-49750-433300 5218507 freight 27.36 08/11/2015 609-49750-433300 5218507 resale - liquor 1,840.95 08/11/2015 609-49750-425100 5218508 resale - wine 2,862.55 08/11/2015 609-49750-425300 5218508 resale - wine N/A 114.70 08/11/2015 609-49750-425400 5218508 freight 93.60 08/11/2015 609-49750-433300 5218509 resale - beer 131.94 08/11/2015 609-49750-425200 5219839 resale - liquor 5,730.20 08/11/2015 609-49750-425100 5219839 freight 71.97 08/11/2015 609-49750-433300 5219840 resale - wine 1,916.75 08/11/2015 609-49750-425300 5219840 resale - wine N/A 69.98 08/11/2015 609-49750-425400 5219840 freight 63.46 08/11/2015 609-49750-433300 5222864 freight 17.28 08/11/2015 609-49750-433300 5222864 resale - liquor 1,254.53 08/11/2015 609-49750-425100 5222865 freight 18.72 08/11/2015 609-49750-433300 5222865 resale - wine 531.45 08/11/2015 609-49750-425300 5222865 resale - Mix 68.98 08/11/2015 609-49750-425400 535439 resale - liquor credit -14.50 08/11/2015 609-49750-425100 535440 resale - liquor credit -9.79 08/11/2015 609-49750-425100 535441 resale - liquor credit -2.00 08/11/2015 609-49750-425100 535442 resale - liquor credit -3.00 08/11/2015 609-49750-425100 535443 resale - liquor credit -147.75 08/11/2015 609-49750-425100 535443 freight credit -1.44 08/11/2015 609-49750-433300 535901 freight -1.44 08/11/2015 609-49750-433300 535901 resale - liquor credit -120.00 08/11/2015 609-49750-425100 28,499.05Check Total: Vendor:1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 41 ACH Enabled: False MN190-00101 General EDA Matters through 6/30/15 647.50 08/11/2015 213-46301-430400 647.50Check Total: Vendor:4198 LAWRENCE KISER Check Sequence: 42 ACH Enabled: False 08042015 FiberNet act FNM-001-1575 FINAL credit 12.27 08/11/2015 656-00000-115025 12.27Check Total: AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2626 HARRY LANTTO Check Sequence: 43 ACH Enabled: True 7/28/2015 Planning Commission Meeting Minutes 7/7/15 65.00 08/11/2015 101-41910-431990 7/28/2015 EDA Meeting Minutes 7/8/15 60.00 08/11/2015 213-46301-431990 7/28/2015 City Council Meeting Minutes 7/13/15 & 7/27/15 122.50 08/11/2015 101-41110-431990 247.50Check Total: Vendor:4192 KATIE SUE LILLO Check Sequence: 44 ACH Enabled: True 8/2/2015 Farmers Market Token Collection Log 7/30/15 60.00 08/11/2015 226-00000-220100 60.00Check Total: Vendor:3988 LOCKRIDGE GRINDAL NAUEN P.L.L.P.Check Sequence: 45 ACH Enabled: False 74639 BLANDN - June 2015 MN Public Broadband Alliance 77.00 08/11/2015 656-00000-220250 77.00Check Total: Vendor:3933 CHARLES LONG Check Sequence: 46 ACH Enabled: False 8/2/2015 Farmers Market Collection Log - 6/18, 7/16, 7/30/15 176.00 08/11/2015 226-00000-220100 176.00Check Total: Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 47 ACH Enabled: True 1205 Mississippi Rampage Logo Creative Fee 255.00 08/11/2015 226-45127-431990 1207 (500) ea. #9; #10 env; (100) doorhangers 543.58 08/11/2015 656-49870-421990 1213 Business Cards - CM (1,000) 66.00 08/11/2015 226-45122-421990 1214 Business Cards - T Moores (250) 43.00 08/11/2015 101-43120-421990 1214 Business Cards - J Burrows (250) 74.87 08/11/2015 101-41310-421990 1214 Business Cards - J Rued (250) 74.88 08/11/2015 101-42400-421990 1,057.33Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 48 ACH Enabled: True 666629 (644) gal diesel @ $1.831 1,463.81 08/11/2015 101-43120-421200 666630 (652) gal unleaded @ $1.9112 1,524.50 08/11/2015 101-43120-421200 2,988.31Check Total: Vendor:1314 MCDOWALL COMPANY Check Sequence: 49 ACH Enabled: False 224761 (4) replaced contractor in Bard# 6,2,3 & 4; Replc. transformer B 1,356.96 08/11/2015 656-49870-440440 224825 Replaced capacitor, new wire and mounts Fan #2 - No.C0520 444.79 08/11/2015 226-45122-440440 224846 Replaced bad fan cycling switch on condensing unit #2 - No.C0520 171.04 08/11/2015 226-45122-440440 1,972.79Check Total: AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1317 MDRA Check Sequence: 50 ACH Enabled: False 7/29/2015 Registration MN Deputy Registrars Assoc. Annual Meeting 9/18/15 90.00 08/11/2015 217-41990-433200 90.00Check Total: Vendor:4200 RON MERGEN Check Sequence: 51 ACH Enabled: False 8/4/2015 14C003 - Wetland Credits 2,536.93 08/11/2015 400-43300-453010 2,536.93Check Total: Vendor:2613 MIELKE DEVELOPMENT LLC & STEARNS BANK Check Sequence: 52 ACH Enabled: False 08042015 FiberNet act FNM-001-0552 FINAL credit 82.25 08/11/2015 656-00000-115025 82.25Check Total: Vendor:1330 CITY OF MINNEAPOLIS Check Sequence: 53 ACH Enabled: True 400413006205 (103) Transactions - June 2015 92.70 08/11/2015 101-42100-431990 92.70Check Total: Vendor:2179 MINNESOTA 9-1-1 PROGRAM Check Sequence: 54 ACH Enabled: True July-15 July 2015 - 911 Wright Co 768.96 08/11/2015 656-00000-208170 768.96Check Total: Vendor:1341 MMKR Check Sequence: 55 ACH Enabled: True 38179 Final Billing - Completion of audited Fin Stmts yr end 12/31/14 12,598.00 08/11/2015 101-41540-430100 12,598.00Check Total: Vendor:4181 MN BOARD OF WATER AND SOIL RESOURCES Check Sequence: 56 ACH Enabled: False 8/4/2015 14C003 - Withdrawal Fees of Wetland Credits 105.00 08/11/2015 400-43300-453010 105.00Check Total: Vendor:1355 MN MUNICIPAL BEVERAGE ASSOCIATION Check Sequence: 57 ACH Enabled: False 15-16 Mmbrship Annual Dues - July 2015- July 2016 3,550.00 08/11/2015 609-49754-443300 3,550.00Check Total: Vendor:1743 CITY OF MONTICELLO Check Sequence: 58 ACH Enabled: False 7/28/2015 Parking - Rural Water - 3 days 3/5/15 15.00 08/11/2015 601-49440-433100 7/28/2015 Parking - Safety & Loss - 3 days 4/14/15 5.00 08/11/2015 101-45201-433100 7/28/2015 W B Park - Portable Stereo 7/28/15 10.00 08/11/2015 101-45201-420990 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 30.00Check Total: Vendor:4138 MONTICELLO LIONS Check Sequence: 59 ACH Enabled: False 07/24/2015 Sponsorship for BrewFest 2015 250.00 08/11/2015 609-49754-434990 250.00Check Total: Vendor:1375 MONTICELLO PRINTING INC Check Sequence: 60 ACH Enabled: True 7/31/2015 (75) Incdnt Rep; (12) Code cards -laminated 116.15 08/11/2015 101-42200-421990 116.15Check Total: Vendor:4186 MONTICELLO TOWING , LLC Check Sequence: 61 ACH Enabled: False 19932 Chip Seal Project - tow 779JCE plate road to driveway 100.00 08/11/2015 101-43120-440990 100.00Check Total: Vendor:1390 MTI DISTRIBUTING INC Check Sequence: 62 ACH Enabled: False 1023277 4100 Toro hood seal 51.68 08/11/2015 101-45201-422100 1025794 4100 Toro- (4) tires; (2) end rod; damper 720.30 08/11/2015 101-45201-422100 1027857 pump asm - Park painter 491.91 08/11/2015 101-45201-422100 1027857-01 Caster Wheell Asm. 93.27 08/11/2015 101-45201-422100 1028094 Drv. Sft. Pump; Pulley; (2) bearing ball; etc 120.82 08/11/2015 101-45201-422100 1028094-01 Strn Bskt;Housing Drive Pump; Pulley trans; etc 252.85 08/11/2015 101-45201-422100 1,730.83Check Total: Vendor:4188 NELSON ELECTRIC MOTOR REPAIR, INC Check Sequence: 63 ACH Enabled: False 7290 Flgt 3127- pulled for repair; tightened flange on #1 pump 385.00 08/11/2015 602-49490-440440 385.00Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 64 ACH Enabled: False 8507597 resale - wine 85.97 08/11/2015 609-49750-425300 8507597 freight 2.25 08/11/2015 609-49750-433300 8509096 freight 8.75 08/11/2015 609-49750-433300 8509096 resale - wine 558.00 08/11/2015 609-49750-425300 8509166 resale - wine 95.01 08/11/2015 609-49750-425100 8509166 freight 4.50 08/11/2015 609-49750-433300 754.48Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 65 ACH Enabled: False 216610 resale - liquor credit -151.50 08/11/2015 609-49750-425100 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference 216610 freight credit -1.44 08/11/2015 609-49750-433300 216839 resale - wine credit -6.00 08/11/2015 609-49750-425300 216840 resale - wine credit -56.00 08/11/2015 609-49750-425300 217170 resale - liquor credit -88.24 08/11/2015 609-49750-425100 217493 resale - liquor credit -120.74 08/11/2015 609-49750-425100 2813253 freight 7.67 08/11/2015 609-49750-433300 2813253 resale - liquor 768.43 08/11/2015 609-49750-425100 2822390 resale - liquor 5,085.03 08/11/2015 609-49750-425100 2822390 freight 53.63 08/11/2015 609-49750-433300 2822391 freight 21.60 08/11/2015 609-49750-433300 2822391 resale - wine 758.50 08/11/2015 609-49750-425300 2824248 resale - wine 517.50 08/11/2015 609-49750-425300 2824248 resale - liquor 159.30 08/11/2015 609-49750-425100 2824248 freight 23.04 08/11/2015 609-49750-433300 2825125 resale - liquor 9,391.22 08/11/2015 609-49750-425100 2825125 freight 112.32 08/11/2015 609-49750-433300 2826013 freight 55.00 08/11/2015 609-49750-433300 2826013 resale - liquor 3,804.10 08/11/2015 609-49750-425100 2826014 freight 33.11 08/11/2015 609-49750-433300 2826014 resale - wine 1,102.60 08/11/2015 609-49750-425300 2828009 resale - wine 342.80 08/11/2015 609-49750-425300 2828009 freight 10.08 08/11/2015 609-49750-433300 21,822.01Check Total: Vendor:1450 RAILROAD MANAGEMENT CO III LLC Check Sequence: 66 ACH Enabled: False 322723 License #306730 11/17/15-11/16/16 Water Pipeline Crossing 160.78 08/11/2015 265-49200-431990 322724 License #306731 11/17/15-11/16/16 Sewer Pipeline Crossing 160.78 08/11/2015 265-49200-431990 321.56Check Total: Vendor:1874 RES SPECIALTY PYROTECHNICS Check Sequence: 67 ACH Enabled: False 18064 7/10/15 Fireworks display service 8,200.00 08/11/2015 609-49754-443990 8,200.00Check Total: Vendor:1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 68 ACH Enabled: True A25716 Pioneer Park- parts Corbin Lock 40.00 08/11/2015 101-45201-422300 40.00Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 69 ACH Enabled: True 7/29/2015 Semi Monthly Contract Payment 1,593.75 08/11/2015 101-42700-431200 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 1,593.75Check Total: Vendor:2568 PATRICK A SAWATZKE Check Sequence: 70 ACH Enabled: False 8/4/2015 Movie in the Park sign - 2 week rental 86.25 08/11/2015 226-45122-434990 86.25Check Total: Vendor:3751 CHRIS SCHYMA Check Sequence: 71 ACH Enabled: False 8/2/2015 Farmers Market Token Collection Log - 6/25, 7/16, 7/23/15 168.00 08/11/2015 226-00000-220100 168.00Check Total: Vendor:3860 PATRICIA SCOTT Check Sequence: 72 ACH Enabled: False 8/2/2015 Farmers Market Token Collection Log - 6/25/15 & 7/23/15 71.00 08/11/2015 226-00000-220100 71.00Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 73 ACH Enabled: False W4841117 6/13/15 - Marquette Wedding R2246 140.00 08/11/2015 226-45122-431992 W4883177 7/18/15 - Butz Weding R2250 140.00 08/11/2015 226-45122-431992 280.00Check Total: Vendor:2497 SHERBURNE WRIGHT CABLE COMMISSION Check Sequence: 74 ACH Enabled: True 7/30/2015 Cable PEG Fees - TDS/Bridgewater Q2 2015 1,873.37 08/11/2015 101-00000-208020 8/3/2015 Cable Franchise Fees - TDS/Bridgewater Q2 2015 9,104.68 08/11/2015 101-00000-208020 10,978.05Check Total: Vendor:4165 TODD SHOEMAKER Check Sequence: 75 ACH Enabled: False 08042015 FiberNet act FNM-001-1119 FINAL credit 29.35 08/11/2015 656-00000-115025 29.35Check Total: Vendor:1487 CATHY SHUMAN Check Sequence: 76 ACH Enabled: True 7/28/2015 MCC Program Canceled - Registration Refund 74.85 08/11/2015 226-45122-347920 7/28/2015 MCC Program Canceled - Registration Refund 5.15 08/11/2015 226-00000-208100 80.00Check Total: Vendor:3769 SIGNATURE PAINTING INC Check Sequence: 77 ACH Enabled: False 7/29/2015 Labor & Materials to Paint Mississippi Room 800.00 08/11/2015 226-45122-440100 800.00Check Total: AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference Vendor:4193 ERIC SIMPKINS Check Sequence: 78 ACH Enabled: False 8/2/2015 Band Played at Farmers Market 7/30/15 125.00 08/11/2015 226-45127-421780 125.00Check Total: Vendor:1490 CYNTHIA R SIMPSON Check Sequence: 79 ACH Enabled: False 894133 July 2015 cleaning service - Fire 100.00 08/11/2015 101-42200-431990 100.00Check Total: Vendor:4195 SCOTT & CARRIE SMIEJA Check Sequence: 80 ACH Enabled: False 08042015 FiberNet act 763-295-6612 FINAL credit 70.49 08/11/2015 656-00000-115025 70.49Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 81 ACH Enabled: False 1289603 freight 4.05 08/11/2015 609-49750-433300 1289603 resale - wine 164.00 08/11/2015 609-49750-425300 13009054 freight 18.90 08/11/2015 609-49750-433300 13009054 resale - wine 1,022.35 08/11/2015 609-49750-425300 1309053 freight 13.50 08/11/2015 609-49750-433300 1309053 resale - liquor 1,504.44 08/11/2015 609-49750-425100 1311457 freight 24.75 08/11/2015 609-49750-433300 1311457 resale - liquor 2,137.98 08/11/2015 609-49750-425100 1311458 resale - wine 1,198.00 08/11/2015 609-49750-425300 1311458 freight 24.30 08/11/2015 609-49750-433300 6,112.27Check Total: Vendor:1516 TASC Check Sequence: 82 ACH Enabled: False IN583264 9/1/2015 - 9/30/2015 Admin Fees 66.56 08/11/2015 101-49240-413500 66.56Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 83 ACH Enabled: True 00756469 resale - beer credit -208.95 08/11/2015 609-49750-425200 319816 resale - beer credit -32.00 08/11/2015 609-49750-425200 899723-2 resale - beer credit from inv.899723 -111.70 08/11/2015 609-49750-425200 908443 resale - beer 283.80 08/11/2015 609-49750-425200 908444 resale - beer N/A 14.75 08/11/2015 609-49750-425400 908445 resale - beer 15,334.09 08/11/2015 609-49750-425200 909981 resale - beer 49.20 08/11/2015 609-49750-425200 909981 resale - Wine 25.10 08/11/2015 609-49750-425300 909982 resale - Liquor 51.15 08/11/2015 609-49750-425100 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 909983 resale - beer 12,122.23 08/11/2015 609-49750-425200 27,527.67Check Total: Vendor:3594 TRIMARK Check Sequence: 84 ACH Enabled: False 2461684 Asst. bags; plastic spoons; tissues 242.01 08/11/2015 609-49754-421990 2461684 resale - souffle lid (case) 34.03 08/11/2015 609-49750-425400 276.04Check Total: Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 85 ACH Enabled: True 2357 Sept 2015 Gigabit Transport Cross Conn 4,400.00 08/11/2015 656-49879-430930 4,400.00Check Total: Vendor:4161 DEBRA & ROBERT VIEGUT Check Sequence: 86 ACH Enabled: False 08042015 FiberNet act FNM-001-0982 FINAL credit 11.07 08/11/2015 656-00000-115025 11.07Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 87 ACH Enabled: True 1600771 resale - soda pop 420.25 08/11/2015 609-49750-425400 420.25Check Total: Vendor:1684 VINOCOPIA Check Sequence: 88 ACH Enabled: True 0129302 freight 18.00 08/11/2015 609-49750-433300 0129302 resale - wine 568.00 08/11/2015 609-49750-425300 0129302 resale - liquor 657.17 08/11/2015 609-49750-425100 0129783 freight 20.00 08/11/2015 609-49750-433300 0129783 resale - N/A beer 120.00 08/11/2015 609-49750-425400 0129783 resale - liquor 328.21 08/11/2015 609-49750-425100 1,711.38Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 89 ACH Enabled: False 7299 Labor - move Registers 289.00 08/11/2015 609-49754-440100 7299 Materials - move Registers- pvc, wires, misc parts 12.87 08/11/2015 609-49754-440100 301.87Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 90 ACH Enabled: False 7039798 resale - wine 463.88 08/11/2015 609-49750-425300 7039798 freight 7.20 08/11/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference 471.08Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 91 ACH Enabled: False 1080351718 resale - liquor 4,417.51 08/11/2015 609-49750-425100 1080351718 resale - wine 135.24 08/11/2015 609-49750-425300 1080351718 freight 51.45 08/11/2015 609-49750-433300 1080354713 resale - liquor 5,111.94 08/11/2015 609-49750-425100 1080354713 resale - wine 756.00 08/11/2015 609-49750-425300 1080354713 freight 86.50 08/11/2015 609-49750-433300 2080090215 resale - liquor credit -26.91 08/11/2015 609-49750-425100 2080096822 resale - liquor credit -23.00 08/11/2015 609-49750-425100 2080096823 resale - liquor credit -135.00 08/11/2015 609-49750-425100 2080096824 resale - liquor credit -136.50 08/11/2015 609-49750-425100 2080096825 resale - liquor credit -284.13 08/11/2015 609-49750-425100 2080096826 resale - liquor credit -121.34 08/11/2015 609-49750-425100 2080096833 resale - liquor credit -352.00 08/11/2015 609-49750-425100 2080096836 resale - liquor credit -50.00 08/11/2015 609-49750-425100 2080096838 resale - liquor credit -22.00 08/11/2015 609-49750-425100 9,407.76Check Total: Total for Check Run: Total of Number of Checks: 277,336.83 91 AP-Computer Check Proof List by Vendor (08/05/2015 - 12:12 PM)Page 15 The preceding list of bills payables was reviewed and approved for payment. Date: 8/10/15 Approved by:_______________________________________ Mayor Brian Stumpf CityCouncilAgenda:08/10/15 1 2B.ConsiderationofapprovingnewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: Listofnew/terminatedemployees Name Title Department Hire Date Class Jenna Nevonen Life Guard MCC 7/28/2015 PT Jayden Buckhouse Guest Service 2 MCC 7/29/2015 PT Name Reason Department Last Day Class Shannon Florek Voluntary DMV 8/8/15 PT NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 8/4/2015 CityCouncilAgenda:08/10/15 1 2C.Considerationofapprovingthesaleordisposalofsurpluscityproperty (WO) ThereisnoreportthisCityCouncilcycle. CityCouncilAgenda:8/10/15 1 2D.ConsiderationofadoptingResolution#2015-061toacceptcontributionsfrom SchlennerWenner&CompanyandtheMonticelloTimesforsponsorshipsofMovie intheParkandUptownEyecarefortheFarmer’sMarket(KB) A.REFERENCEANDBACKGROUND: ThecommunitycentereachsummeroffersthreefamilymoviesinPioneerPark.These arewellattendedandanticipatedbythecommunity.Wearefortunateenoughtohave sponsorsforthemoviestodefraythecostofthemovie,thepublicplaylicenseand mosquitospraying.OursponsorsforthisyearareSchlennerWenner&Co(thirdyearof sponsoring-$500)andtheMonticelloTimes(secondyearofsponsoring-$500in-kind). WealsohaveadonationfromUptownEyecarefortheFarmer’sMarketintheamountof $500.Thisallowsforentertainmentatthemarkettocreateanenjoyableshopping experienceandbringmorecustomerstothemarketweekly. A1.BudgetImpact:Thedonationswillbeusedtoeithercovertheexpensesfor MovieintheParkorforentertainmentattheFarmer’sMarket. A2.StaffWorkloadImpact:Staffdoestheworktosetupthemoviesandhave appropriatestaffonthedayofthemovie.Thestaffalsofindsandschedulesthe entertainmentforthemarket. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethecontributionandauthorizeuseoffundsasspecified. 2.Motiontonotapprovethecontributionandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: Resolution#2015-061 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-061 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE Schlenner Wenner & Co Cash $500 Monticello Times In Kind $500 Uptown Eye Care Cash $500 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city’s jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY RECIPIENT PURPOSE Schlenner Wenner & Co MCC Movie in the Park Sponsor Monticello Times MCC Movie in the Park Sponsor Uptown Eye Care MCC Farmers’ Market Sponsor ADOPTED BY the City Council of Monticello this 10th day of August, 2015. CITY OF MONTICELLO ______________________________ Brian Stumpf, Mayor ATTEST: ______________________________________ Jeff O’Neill, City Administrator CouncilAgenda:8/10/15 1 2E.Considerationofapprovinganapplicationfora1-daytemporaryon-saleliquor licenseforaspecialeventattheAmericanLegionPost260onAugust29,2015 (KTB) A.REFERENCEANDBACKGROUND: TheAmericanLegionPost260isrequestingapprovalofanapplicationfora1-day temporaryon-saleliquorlicenseinconjunctionwithaspecialeventtobeheldinthe northparkinglotattheirlocationat306ElmStreetandportionsof3rd StreetWeston August29,2015. TheLegionhasprovidedacertificateofinsurancedemonstratingliquorliability insurancecoverageforthedateoftheevent.TheCitymustapprovetheapplicationprior tosubmittingtheapplicationtoStateAlcoholandGamblingDivisionforapproval. A1.BudgetImpact:NA A2.StaffWorkloadImpact:MinimalstafftimetoprocessapplicationforCityand Statelicensingapproval B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheapplicationfora1-daytemporaryon-saleliquorlicensefor theAmericanLegiononAugust29,2015,contingentuponapprovalofthespecial eventpermit(RegularAgendaItem4A). 2.Motiontodenytheapplication. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1forapprovaloftheapplication. D.SUPPORTINGDATA: Applicationfor1-daytemporaryon-saleliquorlicense CityCouncilAgenda:08/10/15 1 2F.ConsiderationofapprovinganapplicationforanOff-Sale3.2Beer/MaltLiquor licenseforanewconveniencestoretobelocatedat9855HartBoulevard. Applicant:KwikTrip,Inc.(KTB) A.REFERENCEANDBACKGROUND: KwikTrip,Inc.hassubmittedanOff-Sale3.2Beer/MaltLiquorlicenseapplicationfora newconveniencestoretobelocatedat9855HartBoulevardinMonticello.KwikTrip purchasedthepropertyandhasbeenremodelingthebuildingwhichwasformerlythe O’Ryan’sMarathonconveniencestore.KwikTrip#177isscheduledtoopenforbusiness onSeptember10,2015. A1.BudgetImpact:Annuallicensefeescovercostofprocessinglicenses. A2.StaffWorkloadImpact:Minimalstafftimeinvolvedinprocessingapplication B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheapplicationforanOff-Sale3.2Beer/MaltLiquorlicense fortheKwikTripStore#177at9855HartBoulevard 2.Motiontodenyapprovalofthe3.2Beer/MaltLiquorlicenseapplication C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.KwikTrip,Inc.hassubmittedacompleted application,acertificateofliquorliabilityinsuranceandhaspaidthe$100licensefeefor 2015.UponCouncilapprovalandthecompletionofasuccessfulbackgroundcheck,the applicationwillbeforwardedtothestateforlicensing. D.SUPPORTINGDATA: Licenseapplication CityCouncilAgenda:08/10/15 1 2G.Considerationofapprovinganapplicationforacharitablegamblingpermitfora raffletobeconductedbyWrightCounty/WestMetroWhitetailsonSeptember13, 2015 (JBS) A.REFERENCEANDBACKGROUND: TheWrightCounty/WestMetroWhitetailsgrouphasappliedforatemporarycharitable gamblingpermitforaraffletobeheldonSunday,September13,2015inconjunction withafundraisingeventatRiverCityExtreme.Theyhaveheldasimilarfundraiserfora numberofyearsinMonticello. ToreceiveapermitfromtheState,theCitymustapprovetheapplication.Inthepastthe Cityhasnotopposedtheseexemptgamblinglicenseapplicationsforcharitableevents. B.ALTERNATIVEACTIONS: 1.Motiontoapprovetheapplicationforacharitablegamblingpermitforaraffleto beconductedbytheWrightCounty/WestMetroWhitetailsonSeptember13, 2015atRiverCityExtreme. 2.Motiontodenytheapplicationforacharitablegamblingpermit. C.STAFFRECOMMENDATION: StaffsupportsAlternative#1andisnotawareofanyreasonwhythisapplicationshould notbeapproved. D.SUPPORTINGDATA: ApplicationforExemptGamblingPermit CityCouncilAgenda:08/10/15 1 4A.ConsiderationofapprovingaSpecialEventPermitforoutdoorentertainmentanduseof CityresourcesatAmericanLegionPost260onSaturday,August29th,2015;Applicant: AmericanLegionPost260.(AS) A.REFERENCEANDBACKGROUND: TheCityhasreceivedaSpecialEventpermitapplicationforliveentertainmentactivitiesafter 10:00PMandarequesttopermitastreetrightofwayclosureforactivitiesonAugust29th, 2015. SpecialEventpermitsarebroughttotheCityCouncilifthereisthepotentialthattheactivity proposedcouldimpacttheCity’sregulationspertainingtonoise,andifanyCityresourcesare requiredfortheevent. Inthiscase,theAmericanLegionhasappliedforaSpecialEventpermitforSaturday evening,August29th,attheirlocationat306ElmStreet.TheLegionhasprovidedasiteplan whichillustratestheclosureanduseofthe3rd StreetWestrightofwayfromElmStreeteast totheedgeoftheLegionsite.Theapplicantshavenotprovidedanydetailonthetimingof therequestedclosureintheirnarrative. Outdooractivitiesareproposedtobeginat4:00PM.Theoutdooreventsareproposedtotake placeintheLegion’snorthparkinglotandportionsof3rd StreetWest.Themusicisproposed toplayfrom4:00–11:00PM.Astageforabandisproposedtobesetupattheeastsideof theproperty,directlyadjacenttoaresidentialproperty. Noinformationontheexpectednumberofattendeeswasprovidedwiththeapplication. WhiletheAmericanLegionmaybeclassifiedasaRestaurant,thesiteislocatedinanR-2 (SingleandTwoFamilyResidential)District.Thesiteissurroundedbyprimarilyresidential uses.ThezoningordinanceallowsCounciltoapproveSpecialEventpermitsforrestaurants asrelatedtooutdoorentertainmentactivityafter10PM.Itshouldbenotedthatatpresent,the Legiondoesnothaveanoutdoorseatingarea.Therefore,thisspecificprovisionisnot directlyapplicable. 5.2(F)(25) (b)Restaurantshavingoutdoorseating(including,butnotlimitedto,seatingfordiningorlistening toliveorrecordedacousticoramplifiedentertainmentoutsideofthebuilding)shallcomply withthefollowingstandards: (i)Theoutdoorportionsoftherestaurantshallnotoperateafter10:00P.Munlessa SpecialEventPermitforsucheventshasbeenapprovedbytheCityCouncil.Such permitsupersedestheprovisionsofCityCode6-1-10(B). (ii)Theoutdoorseatingareashallnotobstructthemovementofpedestriansalong sidewalksorthroughareasintendedforpublicuse. CityCouncilAgenda:08/10/15 2 Staffdoeshaveconcernsregardingcomponentsofthispermit.First,asthesiteislocatedina predominantlyresidentialneighborhood,theproposed11PMtimeframeforlivemusichas thepotentialtocreateanadverseimpactonadjacentresidentialproperties.Theclosest residencetothenorthisapproximately40feetfromtheproposedeventstagearea.Staff’s recommendationisfortheapplicanttocomplywiththe10PMnoiseordinancerequirements, particularlyduetothesite’sproximitytoresidentialhomesandasthesitehasnoexisting outdoorseatingtosupporttheafter10PMallowance. Additionally,withoutinformationontheexpectednumberofattendees,staffisunableto evaluatetheparkingimpactforthesiteandsurroundingarea.ItisnotedthattheLegionhas anadditionalparkingarealocatedtothewestofthebuildingsite,whichcanaccommodate siteandeventoverflow. Regardingtheclosureofthe3rd Streetrightofwayasproposed,itisrecommendedthatthe applicantscontinuetoworkwiththeStreetsDepartmentonclosuredetails.Asproposed,for vehiclestravelingnorthboundonElmStreet(CountyRoad39onthisportionoftheroad),the closurewillrequirevehiclestocirculatefurthernorthtoBroadwayinordertotraveleast. Vehiclestravelingsouthboundwillberequiredtouse4th Streetforalternatecirculationtothe east.Streetbarricades,althoughnotrequested,mayalsoberequiredfortheclosure.Public streettrafficcirculationthroughthesiteisnotplannednorrecommended. Theapplicantswillberequiredtoprovidedetailontheclosuretimeline.Staff’s recommendation,reflectedintheconditionsforapproval,isthattheclosureoccurfrom2:00 PM(toallowforset-up)–10:30PM(toallowtimefortake-down). TheWrightCountySheriff’sOfficehasreceivedacopyofthepermitapplicationforreview. Commentshavenotyetbeenreceived.Staffhasthereforerecommendedcompliancewith recommendationsoftheSheriff’sOffice. TheinterimCityClerkhasalsoreceivedacopyofthepermitandaseparateitemfor considerationofatemporaryliquorlicenseisaseparateitemontheCouncilagenda. A1.BudgetImpact:None. A2.StaffWorkloadImpact:Minimalstafftimewasnecessarytoreviewtherequestand preparethisreport,whichiscoveredbythe$50applicationfeepaidbytheapplicant. AdditionalstafftimeonthepartoftheStreetsDepartmentforcontinuedassistancein siteplanningandstreetclosuredetailsisestimatedat4hoursisanticipatedforthis request. B.ALTERNATIVEACTIONS: 1.MotiontoapprovetheSpecialEventPermitfortheAmericanLegionforoutdoor entertainmentandpartialclosureof3rd StreetforAugust29th,2015,asdescribedin theapplicationmaterialsandsubjecttothefollowingconditions: a.Outdooractivitiesassociatedwiththepermitrequesttoendby10PM. CityCouncilAgenda:08/10/15 3 b.ContinuedcoordinationwiththeCityClerkregardingliquorlicensingfor thefacilityandevent,andcompliancewithrequiredregulations.The specialeventpermitisnotaliquorlicenseorpermit. c.Closureof3rd StreetWestshallbepermittedfrom2:00PM–10:30PM. d.CompliancewiththerecommendationsoftheWrightCountySheriff’s OfficeandStreetSuperintendentregardingtheapplication,includingany recommendationsforon-sitesecurity. e.Notificationofresidentialpropertieswithin350feetoftheLegionproperty regardingtheevent. 2.MotiontodenytheSpecialEventPermitfortheAmericanLegionforoutdoor entertainmentandpartialclosureof3rd StreetforAugust29th,2015. C.STAFFRECOMMENDATION: IftheCityCouncilelectstoapprovethepermit,staff’srecommendationwouldbethatthe permitbeapprovedwiththeconditionsasnoted.Inaddition,thepermitwillbeevaluatedfor impacttotheareafollowingthisyear’sevent,asthereareconcernsrelatedtoparking availabilityandthepotentialfornoisecomplaintsgiventheproximityofresidential neighborhoods.FeedbackcanthenbeprovidedtotheCity,theapplicantandtheproperty ownersforanysimilarfuturerequests. D.SUPPORTINGDATA: ExhibitA:AreaMap ExhibitB:EventMap ExhibitC:Narrative ExhibitD:CertificateofLiabilityCoverage ExhibitE:NoiseOrdinance ExhibitF:SpecialEventPermitregulations Am eric an Le g i on - Su b ject A rea Ma p City Bou nd ar y Au gu st 6 , 2 015 Map Po wer ed by DataLink fro m WS B & Ass ociates 1 inch = 188 fee t Sou rce: Esri, Digita lG lo be , Ge oE ye, E arthst arGeographics, CNES/A irbus DS, USDA,US GS, A EX, Get ma ppin g, A erog rid , IG N, IGP,swissto po , a nd the GIS User Community DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACTPRODUCERNAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUBRINSR POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITSPOLICY NUMBERLTR (MM/DD/YYYY)(MM/DD/YYYY)INSD WVD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT $OTHER: COMBINED SINGLE LIMITAUTOMOBILE LIABILITY $(Ea accident) BODILY INJURY (Per person)$ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $HIRED AUTOS (Per accident)AUTOS $ UMBRELLA LIAB EACH OCCURRENCE $OCCUR EXCESS LIAB CLAIMS-MADE AGGREGATE $ $DED RETENTION $ PER OTH-WORKERS COMPENSATION STATUTE ERAND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $N / AOFFICER/MEMBER EXCLUDED? (Mandatory in NH)E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) Jim Brown AMERI-8 OP ID: MS 07/24/2015 Jim Brown Foster White Agency, Inc. 114 West 3rd Street Monticello, MN 55362 Jim Brown 763-295-2614 763-295-3010 jbrown@foster-white.com West Bend Mutual Insurance Co 15350 American Legion 260 304 Elm Street/Box 806 Monticello, MN 55362 A X 1,000,000 X NSO2181902 11/25/2014 11/25/2015 200,000 10,000 1,000,000 2,000,000 X 2,000,000 XX 1,000,000 A NUO2181905 11/25/2014 11/25/2015 A Liquor Liability NSO2181903 07/01/2015 06/30/2016 Liquor 1,000,000 Liability 2,000,000 304 Elm Street, Monticello, MN 55362, including a portion of the parking lot at the premises for event use on August 29th, 2015. CITYMON City of Monticello 505 Walnut Street Monticello, MN 55362 1 TITLE VI/Chapt 1/Page CHAPTER 1 GENERAL OFFENSES SECTION: 6-1-1: Assault 6-1-2: Unlawful Assembly 6-1-3: Presence at Unlawful Assembly 6-1-4: Disorderly Conduct 6-1-5: Obstructing Legal Process or Arrest 6-1-6: Drunkenness 6-1-7: Minors; Possession 6-1-8: Theft 6-1-9: Curfew 6-1-10: Noise 6-1-1: ASSAULT: Whoever does any of the following commits an assault, is guilty of a misdemeanor, and may be sentenced as provided in Section 1-4-1 of this code: (A) Does any act with intent to cause fear in another of immediate bodily harm or death; or (B) Intentionally inflicts or attempts to inflict bodily harm upon another. 6-1-2: UNLAWFUL ASSEMBLY: When three (3) or more persons assemble, then each participant is guilty of a misdemeanor and may be sentenced as provided in Section 1- 4-1 of this code if the assembly is: (A) with intent to commit an unlawful act by force; or (B) with intent to carry out any purpose in such a manner as will disturb or threaten the public peace; or (C) without unlawful purpose, but the participants so conduct themselves in a disorderly manner as to disturb or threaten the public peace. 6-1-3: PRESENCE AT UNLAWFUL ASSEMBLY: Whoever without lawful purpose is present at the place of an unlawful assembly and refuses to leave when so directed by a law enforcement officer is guilty of a misdemeanor and may be sentenced as provided in Section 1-4-1 of this code. 6-1-4: DISORDERLY CONDUCT: Whoever does any of the following in a public or private place, knowing, or having reasonable grounds to know that it will or will tend to alarm, anger, or disturb others or provoke an assault or breach of peace, is guilty of a misdemeanor and may be sentenced as provided in Section 1-4-1 of this code: (A) Engage in brawling or fighting; or (B) Disturbs an assembly or meeting not unlawful in its character; or (C) Engages in offensive, obscene, or abusive language or in boisterous and noisy conduct tending unreasonably to arouse alarm, anger, or resentment in others. (D) Looks, peers, or peeps into the window of any structure not in his own property, which structure if occupied or is intended to be occupied as a residence, or loiters around or within view of any said window with the intent of watching or looking through said window. 6-1-5: OBSTRUCTING LEGAL PROCESS OR ARREST: Whoever intentionally obstructs, hinders, or prevents the lawful execution of any legal process, civil or criminal, or apprehension of another on a charge or conviction or a criminal offense, is guilty of a misdemeanor and may be punished as provided in Section 1-4-1 of this code. 6-1-6: DRUNKENNESS: Every person who becomes intoxicated by voluntarily drinking intoxicating liquors is guilty of a misdemeanor and may be punished as provided in Section 1-4-1 of this code. 6-1-7: MINORS: POSSESSION: It shall be unlawful for a minor to have in his possession any intoxicating liquor or any non-intoxicating malt liquor with intent to consume the same at a place other than the household of his parent or guardian. Possession of such intoxicating liquor or non-intoxicating malt liquor at a place other than the household of his parent or guardian shall be prima facie evidence of intent to consume the same at a place other than the household of his parent or guardian. A person violating a provision of this section is guilty of a misdemeanor and may be sentenced as provided in Section 1-4-1 of this code. 6-1-8: THEFT: Whoever intentionally and without claim or right takes, uses, transfers, conceals, or retains possession of the property of another where the value of said property is one hundred dollars ($100.00) or less without his consent and with intent to deprive the owner permanently of possession of said property is guilty of a misdemeanor and may be sentenced as provided in Section 1-4-1 of this code. 6-1-9: CURFEW: No minor under the age of eighteen (18) years of age, when not accompanied by parents or guardian, shall be allowed on the streets, sidewalks, or any public place in the city of Monticello after the hour of 11:00 p.m. and before 5:00 a.m. the succeeding morning without reasonable cause. Any parent, guardian, or other adult person having the care and custody of a minor under the age of eighteen (18) years who shall permit such minor to violate the aforementioned curfew shall be guilty MONTICELLO CITY ORDINANCE TITLE VI/Chapt 1/Page of a misdemeanor and upon conviction thereof shall be subject to a fine of not more than twenty-five dollars ($25.00) plus costs of prosecution. (#22, 11/11/76) 6-1-10: NOISE: (A) Noise. State of Purpose. It is recognized that loud, unpleasant, raucous, or prolonged noise has a harmful, debilitating, and detrimental effect upon human beings, adversely affecting their mental and physical health, safety, and well- being. Such loud, unpleasant, raucous, or prolonged noise is hereby declared to be a public nuisance. In an endeavor to provide for the mental and physical health, safety, and well-being and for peaceful repose of the citizens and neighborhoods of the city, it is hereby declared to be in the public interest that loud, unpleasant, raucous, and unnecessary or prolonged noise be abated. (B) 1. Activity Prohibited. No person shall, between the hours of 10:00 p.m. and 7:00 a.m. conduct, permit, congregate at, participate in, or be present at any party or gathering of people from which noise emanates of such volume as to be plainly audible at a distance of 50 feet from where such gathering or party is taking place, or from which noise emanates of a sufficient volume so as to disturb the peace, quiet, or repose of persons residing in any residential area. 2. Abating Disturbances. No persons except the owner, tenant, or other lawful occupant shall visit, remain, or be present at or within any residential dwelling unit, adjacent yard, or structures wherein an activity prohibited by Section (B) of this ordinance is taking place except persons who have gone there for the sole purpose of abating the prohibited activity. 3. Enforcement. A peace officer may order all persons present in any such group or gathering from which such noise emanates or other than the owners or tenants of a dwelling unit to immediately disperse from said party in lieu of being charged under this ordinance. Refusal to disperse is a violation of the section. 4. Penalty. Any person violating any provision of this ordinance is guilty of a misdemeanor and upon conviction shall be punished not more than the maximum penalty for a misdemeanor as prescribed by state law. (#358, 1/8/01) (C) 1. Street Noise. No person between the hours of 7:00 p.m. and 7:00 a.m. shall operate a radio, stereo, tape player, or any other mechanical device other than an automobile engine on the highways, streets, parking lots, alleys, sidewalks, or other public property within the city of Monticello which is audible at a distance of 25 feet. MONTICELLO CITY ORDINANCE TITLE VI/Chapt 1/Page MONTICELLO CITY ORDINANCE TITLE VI/Chapt 1/Page 2. Penalty violation of this subdivision is a petty misdemeanor punishable by not more than the maximum penalty as prescribed by state law. (#165, 10/11/88), (#358, 1/8/01) CHAPTER 5: USE STANDARDS Section 5.4 Temporary Uses Subsection (E) Specific Standards for Temporary Uses City of Monticello Zoning Ordinance Page 391 (11) Special Events (a) Applicability The procedures and standards of this subsection shall apply to all special events that are planned for or which reasonably may be expected to attract more than 100 persons at any one time (including but not limited to cultural events, musical events, celebrations, festivals, fairs, and carnivals) held on private property within the City, unless expressly exempted. (b) Permit Required All special events subject to this subsection shall have a temporary use permit for a special event reviewed and approved or approved with conditions by the Community Development Department in accordance with Section 2.4(L), Temporary Use Permit, before conducting the special event. (c) Exemptions The following events or activities are exempt from the standards of this subsection (i.e., may occur without a Temporary Use Permit for a special event). Such activities are subject to all other applicable procedures and standards of this ordinance. (i) On Grounds of Private Residence Special events or activities occurring within, or on the grounds of, a private residence or on the common areas of a single-family attached, townhouse, two- to four-family, or multi-family residential development. (ii) Event Sponsored by City or State Any event sponsored in whole or in part by the City or state. (iii) Event or Activity at Site Intended for Such Event or Activity Any organized activities conducted at sites or facilities typically intended and used for such activities. Examples of such exempt activities include, but are not limited to, sporting events such as golf, soccer, softball, and baseball tournaments conducted on courses or fields intended and used for such activities; fairs and carnivals at fairgrounds; wedding services conducted at reception halls, or similar facilities; funeral services conducted at funeral homes or cemeteries; religious services, wedding services, and funeral services conducted at religious institutions. (iv) Event Approved as Part of another Permit Temporary special events that are expressly approved as part of another permit shall not require separate review under this subsection. Section 2.4(L): Temporary Use Permits CHAPTER 5: USE STANDARDS Section 5.4 Temporary Uses Subsection (E) Specific Standards for Temporary Uses Page 392 City of Monticello Zoning Ordinance (d) Standards In addition to the general temporary use criteria to be reviewed with the permit application, the following standards shall also apply: (i) False or Material Misleading Information The application shall be certified by the applicant as not containing intentionally false or materially misleading information. (ii) Unreasonable Risk There is a finding that the special event would not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. (iii) Location Cannot be Accommodated The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. (iv) Time Permitted or Reserved for Other Activities The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. (e) Conditions In approving the Temporary Use Permit for the special event, the Community Development Department is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: (i) Provision of temporary parking facilities, including vehicular access and egress. (ii) Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. CHAPTER 5: USE STANDARDS Section 5.4 Temporary Uses Subsection (E) Specific Standards for Temporary Uses City of Monticello Zoning Ordinance Page 393 (iii) Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. (iv) Provision of sanitary and medical facilities. (v) Provision of solid waste collection and disposal. (vi) Provision of security and safety measures. (vii) Use of an alternative location or date for the proposed special event. (viii) Modification or elimination of certain proposed activities. (ix) Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. (x) Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. (f) Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the Community Development Department. (12) Seasonal Sales Seasonal sales shall: (a) Be authorized in writing by the property owner if conducted on property not owned by the seasonal sale operator; (b) Not be located within any right-of-way; (c) Not reduce available parking areas below that which is required by code; (d) Provide adequate ingress, egress and off-street parking areas; and (e) Be subject to the sign standards in Section 4. CityCouncilAgenda:08/10/2015 1 4B.ConsiderationofauthorizingFiberNetpurchaseofCalixCompasssoftwaresuitefor trialperiodof3months(BR/JO) A.REFERENCEANDBACKGROUND: AttheJuly27th meetingCityCouncilwasaskedtoauthorizeFiberNettopurchasea softwaresuitefromCalixcalledCompassforatrialperiodof3months.Calixisacurrent FiberNetvendorandCompassisasuiteofapplicationsthecompanyoffersservice providerstoaccessnetworkdataandimprovecustomerservice.Theitemwastabledfor furtherresearchbystaff. Inresponsetoaquestionaboutaprevioustrialofthesoftware,staffcanconfirmthatin late2012previousmanagementcompletedatrialofoneoftheCompasscomponentsand ultimatelychosenottopursuetheproductfurther.However,operationalconditionsare differenttoday,soitisworthconsideringtheserviceforasecondtime.Currentstaffis requestingauthorizationforatrialbasedonawiderscopeofservicesandupdated equipmentthatwillallowabetterutilizationofthedata. StaffalsoaskedCalixaboutthecostofthetrial.Duetothetimeandeffortneededfor Calixtoinstalltheprogram,theyprefernottoofferthesoftwareatnochargeduringthe trialperiod.Pleasenotethenormalcontractperiodisforoneyear,buttheyarewillingto makeaconcessionforFiberNettousetheproductforthreemonthsatthecoststated below.Thebenefitsofthesoftwaresuiteasoutlinedinthepreviousreportarealsolisted below. CompassapplicationswillallowFiberNettechniciansgainnewdataandinsightsabout thenetwork.Therewillbenon-intrusivewaystomonitorandanalyzenetworktrafficasa wholeandforspecificlocations.Withgreaterinsightsintothenetwork,technicianscan identifyproblems,patterns,andopportunitiesinordertomakenecessarynetwork adjustments. Moreimportantly,thedatagivesFiberNettechnicianstheabilitytotroubleshootmore efficientlywhichimprovestheuserexperience.Usingtheapplicationsinthesoftware suite,technicianscanpinpointproblemsinthenetworkvs.problemswithspecific devices,solvemoreproblemsoverthephone,andreducethenumberoftimesatechis dispatchedtosubscriberhomes.ThismeanscustomersgetsolutionsfasterandFiberNet hasthepotentialtoreducecostsassociatedwithservicecalls. Staffwillevaluatetheeffectivenessoftheproductduringtheinitialtrialandreporttothe FiberNetAdvisoryBoard.IftheydetermineCompassaddsvaluetoFiberNetandtheuser experience,thisitemwouldbebroughtbacktoCityCouncilforauthorizationonlong- termuse. ThecostfortheCalixCompassSuiteisapproximately.55centspermonthper subscriber.Roundingupto1,545subscribers,thecostforFiberNetwouldbe$849.75per monthoratotalof$2,549.25forthe3monthtrialperiod. Stafffeelsthiswouldbeaneffectiveallocationoffundsbecausetheproductwould increasetheabilitytoutilizedatafromthenetworkandassistcustomersmoreefficiently. CityCouncilAgenda:08/10/2015 2 A1.BudgetImpact:Thecosttopurchasethesoftwaresuiteforthe3monthtrial periodwillnotexceed$2,750.00.Althoughthisservicewasnotinthebudgetfor 2015,therearesufficientfundsintheMaintenanceAgreementlineitemtocover thiscost. A2.StaffWorkloadImpact:Therewouldbeminimalworkforstafftogetthe productupandrunningforallFiberNetsubscribers.Aftertheinitialwork,the Compasssoftwaresuitefeaturesshouldhelpstaffmembersbemoreefficient. B.ALTERNATIVEACTIONS: 1.MotiontoauthorizepurchaseofCalixCompasssoftwaresuiteforatrialperiodof 3months. 2.MotiontodenypurchaseofCalixCompasssoftwaresuiteforatrialperiodof3 months. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1.Afterthreemonthsanevaluationwillbe conductedtodetermineiftheserviceisworththecostbasedonimprovedstaffefficiency and/orimprovedcustomerservice. D.SUPPORTINGDATA: CalixCompassFastFactsSheet ThisrequesthasbeenrecommendedforapprovalbytheFiberNetAdvisoryBoard. CityCouncilAgenda:08/10/15 1 4C.ConsiderationofadoptingResolution#2015-062approvingaPUDadjustmentand amendmenttodevelopmentcontractfortheSwanRiverPUD.Applicant.SRCS BuildingCompany,o/b/oSwanRiverMontessori (AS/SB) A.REFERENCE&BACKGROUND: SRCSBuildingCompanyisrequestingthattheCityCouncilapproveaPUDAdjustment andamendmenttothedevelopmentcontractfortheSwanRiverPUDasrelatedto proposedchangestotheapprovedprojectsiteplan.Specifically,SwanRiveris requestingtheCouncilallowforamid-blockcrosswalk. SwanRiverCharterSchoolrepresentativesapproachedtheCityCouncilinAprilof2015 torequestthatthecrosswalkbeshiftedfromtheapprovedlocationattheintersectionat5 ½StreetandMapletoalocationmidwaybetweenthe5th and5½Streetrightofway. SwanRiverindicatedthatthislocationwouldprovideamoredirectaccessbetweentheir twobuildings,whichlieontheeastandwestsideofMapleStreet. CouncilrequestedthatstaffandSwanRiverrepresentativesworkthroughthealternatives andbringtheitembacktotheCityCouncilforconsideration.Councilappointed membersGablerandPerraulttoasub-committeetoworkwithstaffandSwanRiveron theissue. Inthatregard,thecommitteehasworkedwithSwanRivertodevelopalistof improvementsandsiterequirementswhichwouldbenecessaryshouldCouncilwishto allowamid-blockcrossing.Theseitemsinclude: 1)Thedeveloper(SwanRiverCharterSchool)shallremoveexistingbumpouton eastsideofMapleStreet.Designatebusloadingandun-loadingalong5½Street orinthebackoftheschooltoseparatethebusesfromvehicledropoffsandpick- ups.Thiswouldprovideasafercrossingconditionthanleavingthebump-outin place. 2)Thedeveloper/SwanRiverCharterSchoolshallprovideandutilizeanin-street portablepedestriancrossingmarker,similartoWalnutStreet/5½Street crosswalk. 3)Thedeveloper/SwanRiverCharterSchoolshallprovideforschoolcrossing guardsbetween9amto3pmatalltimeswhenstudentscross. 4)Thedeveloper/SwanRiverCharterSchoolshallprovideaflaggeratthe intersectionof5½andMapletowarnnorthboundvehiclesofmid-blockcrossing. 5)Thedevelopershallprovideacoloredthermoplasticcrosswalksimilartothe WalnutStreet/5½Streetcrosswalk. CityCouncilAgenda:08/10/15 2 6)Thedevelopershallmarkthecrosswalkwithablinkingpush-buttonsignvisible tobothdirectionsofMapleStreettrafficandadvancedcrosswalksignageis placedthatmeetstherequirementsoftheCityEngineer. SwanRiverofficialscontactedtheCityandindictedtheiragreementtocompleteeachof theseitemsattheircost. Inadditiontotheaboveitems,staffwouldrecommendthatSwanRiveralsorevisetheir finalstagePUDplanstoreflectthemodifications,ifapproved. ShouldtheCouncildirectthecrosswalktoremainattheintersectionofMapleand5 1/2thStreet,theapproveddevelopmentagreementalreadyinplacefortheSwanRiver PUDcontinuestoapplyandrequiresthefollowingitems: a)Theapplicantswillberesponsibleforinstallationofpedestriancrossing improvementsforthecrosswalkatMapleand5½St,includingsignage. i.Cross-walksaremarkedwithground-inpolypre-formmarkings. ii.Crosswalkismarkedwithablinkingpush-buttonsignvisibletoboth directionsofMapleStreettrafficandadvancedcrosswalksignageis placedthatmeetstherequirementsoftheCityEngineer. AsecondaryconsiderationfortheCouncilisthepotentialestablishmentofaschool speedzoneinthisarea.Councilmaywishtodirectthisanalysisregardlessofwherethe finalcrosswalklocationisdesignatedandbeyondtheaboverequirementsforamid-block crossing.SchoolzonespeedlimitsmaybedesignatedbytheCityCouncil.Bylaw,a trafficinvestigationwouldneedtobecompletedbytheCitypriortotheschoolspeed zonesignsbeinginstalled.Thetrafficinvestigationwouldentailreviewingthesiteand roadwaytodetermineifitqualifiesasaschoolzone,providingatechnicalmemoand signageplantodocumenttheinvestigation. IfdirectedbytheCouncil,WSB’slicensedtrafficengineercanreviewthesiteand prepareatrafficinvestigationmemoaddressingthis.Iftheanalysissupportstheschool speedzone,theCityCouncilmayestablishaschoolzonespeedlimitbyresolutionata subsequentCouncilmeetingafthertrafficinvestigationiscompletedandpresentedtothe Council.SwanRiverrepresentativesarefullysupportiveoftheschoolzonestudy. Thesub-committeeappointedbytheCouncilmettodiscusstheaboveitemsonAugust 5th,2015.Whilethesub-committeehasnoformalrecommendationatthistime,the committeewasabletoaddressquestionsandcommentsregardingtheinformationand willbepreparedtoaddresscommentsofotherCouncilmembersatthemeeting. A1.BudgetImpact:Again,SwanRiverrepresentativeshaveindicatedtheirwillingness toprovidetheabove-notedimprovementsattheircost.SwanRiveralsoindicatedthat theywouldcontributethefundingnecessarytosupportthespeedzoneanalysis,which theCityEngineerhasestimatedat$500. CityCouncilAgenda:08/10/15 3 A2.StaffImpact:Stafftimeestimatedat10hourstotalhasbeenspentpreparing respondingtothisrequest. B.ALTERNATIVEACTIONS: Decision1:PUDAdjustmentandAmendmenttoDevelopmentContract 1.MotiontoadoptResolution#2015-062approvingthePUDadjustmentand amendmenttoDevelopmentContractfortheSwanRiverPUDtoforamid-block crossingonMapleStreet,contingentoncompletionofnotedrequirements identifiedasnumbers1-7andrequirementsdescribedinthestaffreportof 08/10/15andbasedonfindingsinsaidresolution. 2.MotiontonotadoptResolution#2015-061foraPUDadjustmentfortheSwan RiverPUDandamendmenttoDevelopmentContract,withthecrosswalk remainingattheintersectionof5½andMapleStreet. Decision2:SchoolSpeedZoneStudy 1.MotiontodirecttheCityEngineertopreparetrafficstudyinformationrelatedtoa schoolspeedzoneforMapleStreetalongtheSWSCsite. 2.Motionofnoactiontocompleteaschoolspeedzonestudyatthistime. C.STAFFRECOMMENDATION: Staffbelievesthatrationaleexistsforeitheralternativeandthereforehasnosummary recommendation. Fromatrafficruleandpublicusestandpoint,thecornercrossingmeetsstandardsfor safety.However.giventheproposedsafetyimprovementsasnoted,themidblock crossingplanatthislowtrafficlocationmaybesupportable.Amid-blockcrosswalkat thislocationsupportsaprivateneed,accountsforrecommendedsafetyprovisionsand stillaccommodatespublicuse.IfCouncilisinclinedtoselectthemidblockcrossing alternative,theuniquecircumstancesrelatingtothissiteshouldbenotedinordertoblunt thepotentialforsettingaprecedent.Thesefactorsarefoundintheproposedresolution andinclude: •Lowtrafficvolumepresentduringschoolday •Private/commonuseofpropertyonbothsidesofcrossing •Utilizationofcrossingguardsandotherphysicalandoperationalprotections •Publiccrossingmaintained CityCouncilAgenda:08/10/15 4 ItshouldbenotedthattheCityEngineercontinuestorecommendtherequirementfora crosswalkattheintersectionofMapleand5½Streets.Thisrecommendationisbasedon thereasonscitedintheenclosedletterdated4/23/14,whenthisitemwasinitially discussedandconsideredbytheCouncil.Thereisareasonableaccessincloseproximity totheschoolentrancelocatedat5½andMapleStreetandfromanengineering perspective,crossingatanintersectionprovidesasaferconditionthanamid-block crossing.Inaddition,thegeneralpublicwouldexpectacrossingatanintersectionas opposedtomid-block,thisisalsoaconcerntheCouncilshouldconsider. ShouldCouncilwishtoallowthemid-blockpedestriancrossingcondition,theCouncil maychoosetorequiresomeoralloftherequiredconditionsnotedforamid-block crossing.However,inanycase,thesitewillrequirecompliancewiththetwooriginally approvedcrosswalkrequirementswhichincludethatthecross-walkwillbemarkedwith ground-inpolypre-formmarkingsandsignedwithblinkingpush-buttonsignvisibleto bothdirectionsofMapleStreettrafficandadvancedcrosswalksignage. D.SUPPORTINGDATA: A.Resolution#2015-062 B.AmendmenttoDevelopmentContract C.AerialSiteImage D.ApprovedSitePlan E.DevelopmentContract,Excerpt F.OriginalreviewletterfromWSBdated4/23/14 G.SchoolZoneSpeedLimitsInformation H.CrosswalkImage,poly-preform CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-062 APPROVING A FINAL STAGE PLANNED UNIT DEVELOPMENT ADJUSTMENT FOR SWAN RIVER AND AMENDMENT TO DEVELOPMENT CONTRACT FOR SWAN RIVER CHARTER SCHOOL PLANNED UNIT DEVELOPMENT WHEREAS, the City of Monticello has adopted a zoning ordinance providing for the regulation of planned unit development; and WHEREAS, the applicant has requested an adjustment to planned unit development to allow for a modification to the approved site plan to allow a mid-block crossing at Maple Street between 5th and 5 ½ Streets; and WHEREAS, the City Council of the City of Monticello finds that the adjustment to PUD is consistent with the City’s goals for planned unit development goals for the Swan River Charter School; and WHEREAS, the City Council finds that the mid-block crossing is appropriate in this location and circumstance given the low traffic volume present during school day; that there is a private and common use of property on both sides of crossing, that the PUD will provide for the utilization of crossing guards and other physical and operational protections, and a public crossing is maintained, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Monticello, Minnesota hereby approves the adjustment to Planned Unit Development for Swan River Charter School, subject to the following conditions: a) The developer shall remove existing bump out on east side of Maple Street. Designate bus loading and un-loading along 5 ½ Street or in the back of the school to separate the buses from vehicle drop offs and pick-ups. This would provide a safer crossing condition than leaving the bump-out in place. b) The developer and Swan River Charter School shall provide and utilize an in- street portable pedestrian crossing marker, similar to Walnut Street/5 ½ Street crosswalk. c) The developer and Swan River Charter School shall provide for school crossing guards between 9am to 3pm at all times when students cross. d) The developer and Swan River Charter School shall provide a flagger at the intersection of 5 ½ and Maple to warn northbound vehicles of mid-block crossing. e) The developer shall provide a colored thermoplastic crosswalk similar to the Walnut Street/5 ½ Street crosswalk. f) The developer shall mark the crosswalk with a blinking push-button sign visible to both directions of Maple Street traffic and advanced crosswalk signage is placed that meets the requirements of the City Engineer. g) The developer provide a revised Final Stage PUD plan reflecting site plan modifications for the mid-block crossing. ADOPTED BY the Monticello City Council this 10th day of August, 2015. CITY OF MONTICELLO ________________________________ Brian Stumpf, Mayor ATTEST: ___________________________________ Jeff O’Neill, City Administrator 123767 1 (reserved for recording information) AMENDMENT TO PLANNED UNIT DEVELOPMENT AND DEVELOPMENT CONTRACT SWAN RIVER CHARTER SCHOOL AGREEMENT dated___________, 2015, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation (“City”), and SRCS BUILDING COMPANY, a Minnesota non-profit corporation (the “Developer”). 1. REQUEST FOR PLANNED UNIT DEVELOPMENT APPROVAL. On April 28th, 2014, the City approved Ordinance #592, approving a Planned Unit Development for SWAN RIVER CHARTER SCHOOL (referred to in this Contract as the “Development”). On May 27th, 2014, the City Council approved a PUD Adjustment for SWAN RIVER CHARTER SCHOOL . On August 10th, 2015, the City Council approved a PUD Adjustment for SWAN RIVER CHARTER SCHOOL. The land is situated in the County of Wright, State of Minnesota, and is legally described in Exhibit “A”, attached hereto. 2. AMENDMENT. Except as specifically modified by this Agreement, the development contract and Planned Unit Development for SWAN RIVER CHARTER SCHOOL shall remain in full force and effect. 123767 2 3. AMENDED PLANNED UNIT DEVELOPMENT APPROVAL. The City hereby grants approval of this Amended Planned Unit Development Agreement subject to compliance with the terms and conditions of this Agreement and as approved by the Monticello City Council on August 10th, 2015 as follows: 1) A mid-block crossing shall be permitted at Maple Street between 5th and 5 ½ Streets subject to the following requirements: a) The developer shall remove existing bump out on east side of Maple Street. Designate bus loading and un-loading along 5 ½ Street or in the back of the school to separate the buses from vehicle drop offs and pick-ups. This would provide a safer crossing condition than leaving the bump-out in place. b) The developer and Swan River Charter School shall provide and utilize an in-street portable pedestrian crossing marker, similar to Walnut Street/5 ½ Street crosswalk. c) The developer and Swan River Charter School shall provide for school crossing guards between 9am to 3pm at all times when students cross. d) The developer and Swan River Charter School shall provide a flagger at the intersection of 5 ½ and Maple to warn northbound vehicles of mid-block crossing. e) The developer shall provide a colored thermoplastic crosswalk similar to the Walnut Street/5 ½ Street crosswalk. f) The developer shall mark the crosswalk with a blinking push-button sign visible to both directions of Maple Street traffic and advanced crosswalk signage is placed that meets the requirements of the City Engineer. g) The developer provide a revised Final Stage PUD plans reflecting site plan modifications for the mid-block crossing. 4. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract, the improvements lying within public easements shall become City property without further notice or action. 5. MISCELLANEOUS. A. Third parties shall have no recourse against the City under this Agreement. 123767 3 B. Breach of the terms of this Agreement by the “Lot Owner” shall be grounds for denial of building permits, including lots sold to third parties, to the extent that the breach affects the area within which the building permits are requested. C. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. D. The action or inaction of any party shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. Any party’s failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. E. This Agreement shall run with the land and may be recorded against the title to the property. The “Lot Owner” covenants with the City, its successors and assigns, that the “Lot Owner” is well seized in fee title of the property and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property. The “Lot Owner” will indemnify and hold the City harmless for any breach of the foregoing covenants. Upon written request from the “Lot Owner”, the City shall issue a recordable document which certifies the extent to which the “Lot Owner” is in compliance with this Contract. 6. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: __________________________________________________________________. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Monticello City Hall, 505 Walnut Street, Monticello, Minnesota 55362. 123767 4 CITY OF MONTICELLO BY: ___________________________________________ Brian Stumpf, Mayor (SEAL) AND __________________________________________ Jeff O’Neill, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2015, by Brian Stumpf and by Jeff O’Neill, the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________________ NOTARY PUBLIC 123767 5 DEVELOPER: SWAN RIVER BUILDING COMPANY BY: ______________________________________ Its: STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2015, by __________________________________ the ___________________ of ________________________ ___________________________, a Minnesota _______________, on its behalf. ______________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF MONTICELLO 505 WALNUT STREET MONTICELLO, MN 55362 AMS 123767 6 EXHIBITA Legal Description Lots 8, 9 and 10, Block 11, except the South 45 feet, Original Plat of Monticello, Wright County, according to the recorded plat thereof and Lots 6 and 7, Block 10, Original Plat of Monticello, Wright County, according to the recorded plat thereof. 123767 7 MORTGAGE CONSENT TO DEVELOPMENT CONTRACT _________________________, ___________________________, which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2015. ______________________________, ______________________________ By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2014, by _____________________________________ the ________________________ of _______________, ______________________________________, on its behalf. ________________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON 123767 8 Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (651) 452-5000 Sw a n River Cha rte r S ch ool - Subje ct Area City Bou nd ar y Au gu st 6 , 2 015 Map Po wer ed by DataLink fro m WS B & Ass ociates 1 inch = 188 fee t Sou rce: Esri, Digita lG lo be , Ge oE ye, E arthst arGeographics, CNES/A irbus DS, USDA,US GS, A EX, Get ma ppin g, A erog rid , IG N, IGP,swissto po , a nd the GIS User Community School Zone Speed LimitsSchool Zone Speed Limits SCHOOL ZONE SPEED LIMITS THE TRAFFIC INVESTIGATION Ensuring the safety of children on public streets near schools is Mn/DOT developed the booklet “A Guide to Establishing Speed the responsibility of parents, school officials and road Limits in School Zones” that is a comprehensive safety outlook authorities. Parents must provide basic training and and is the prescribed method as required by MS 169.14. Three supervision in order to develop safe behavior and serve as role distinct components are addressed- models. School officials must support and encourage ! The School Route Plan educational safety programs and methods for walking or ! Hazard Identification biking students. Road authorities must provide a safe ! Education. environment on the street by using proven traffic control methodologies that will minimize the crash probability. The main objective of the School Route Plan is to establish walking routes that minimize the number of streets crossed and to THE LAW maximize the safety of approved crossings used by children on Each road authority may establish school zone speed limits on the entire trip to school. roads under their jurisdiction. In order to provide an objective, Hazard Identification addresses nine issues using the school uniform and safe environment for walking and biking students, route plan and evaluates each street for what is present as well as Minnesota law requires a traffic investigation as prescribed by what can be changed to enhance the safety of the planned routes. the Commissioner of Transportation prior to establishing a school zone speed limit. A quick summary: 1) Roadway geometry- crossing narrower roads in straight The school zone is legally defined as that section of road sections with good sight distance increases the safety to which abuts the school grounds, or where there is an pedestrians. established school crossing with advance school signs that 2) Traffic volume- low volume roads are safer to cross. High define the area. If a reduced school speed limit is warranted:volume roads will require adult crossing guards for maximum - It shall not be more than 30 MPH below the establish speed safety. limit 3) Pedestrian volumes- number of pedestrians can determine - The school speed limit shall not be lower than 15 MPH signal timing or necessitate additional traffic control. - All signs erected must be in conformance to the Minnesota 4) Parking- parking should be banned in the immediate area of Manual on Uniform Traffic Control Devices. Any speeding any school crossing. violations of a school zone speed limit are subject to a double 5) Traffic Control Devices- these should be reviewed to verify fine. they are operating correctly and signs are not hidden by vegetation. SCHOOL AGE PEDESTRIAN CRASHES 6) Sidewalks - children walking in the street is dangerous. While safety is emphasized near schools, pedestrian crash Continuous sidewalks that do not intermittently disappear and experience requires a broader look. A Minnesota study force children into the road are the best. revealed that 88 percent of school age pedestrian crashes 7) Fencing-strategically placed fencing can change walking occurred more than one block from school. Similar studies in patterns and prevent dangerous mid-block crossing. At Idaho showed only 13 percent of school age pedestrian crashes playgrounds, it prevents errant kick-balls from rolling into the occurred in a school zone but 31 percent occurred on the trip to street and causing children to chase them from between parked school. Other states have confirmed similar results. The cars. statistics point out that location is NOT the predominant factor, 8) Crash History - crash investigation can reveal locations suggesting that safety education for pedestrians has the where remedial measures may not be working and pedestrians greatest potential for improvement since they can use it at all should be routed away from these areas. locations. 9) Speed zones- if all other measures have been addressed and a reduced speed is still required to safely navigate the school zone, Further insights can be gathered from analysis of then a school zone speed limit should be considered. Trained circumstances contributing to school age crashes. engineering personnel should design speed limits based on the - Most crashes occurred when the child dashed from behind limiting criteria and arbitrary blanket values should be avoided. parked cars - Many crashes occur at mid-block locations As noted before, education is the most important. All the best - Kindergarten through third grade pedestrians had efforts of engineering and planning will be lost if the pedestrian is considerable difficulty understanding traffic control devices. unaware of the safe routes and safe practices. Children are rarely involved in crashes while crossing properly. Education is not the In realization of these facts it is apparent that school age child singular responsibility of one group or person, it requires a safety is not a singular issue of speed limits. Real partnership and commitment from all. improvements in safety require a comprehensive study of the school trip and each environment must be specifically addressed. Shall be greater than 200 feet Not more than 700 feet from School grounds Minnesota Manual on Uniform Traffic Control Devices Signing for School Area Traffic Control Prepared by the Office of Traffic Engineering and ITS http://www.dot.state.mn.us/speed SCH O O L PR O PER T Y LI N E SCH O O L PR O PER T Y LI N E SCHOOL OR OR SCHOOL WHEN ARE PRESENTCHILDREN END ZONE SCHOOL END ZON E SCHOOL SCHOOL WHEN AREPRESENTCHILDREN 20 SPEED LIMIT XX SPEED LIMIT XX SPEED LIMIT 20 SPEED LIMIT OR XXX FEETAHEAD ORXXX FEET AHEAD