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City Council Agenda Packet 10-26-2015AGENDA REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,October26,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Mayor:BrianStumpf CouncilMembers:CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromOctober12,2015 •RegularMeetingMinutesfromOctober12,2015 C.ConsiderationofAddingItemstotheAgenda D.CitizenComments E.PublicServiceAnnouncements •Movie–IntotheWoods •FallLeafPick-up–October31 F.CouncilLiaisonUpdates •FiberNetAdvisoryBoard(BS,CG) •EconomicDevelopmentAuthority(LH,TP) •MonticelloCommunityCenterAdvisoryBoard(BS) •PersonnelCommittee(BS,CG) •PoliceAdvisoryCommission(TP) G.DepartmentUpdates •Workshop/SpecialMeetingReview(Stumpf) •PublicWorksupdateonequipmentpurchases •CityAdministrator(O’Neill) -StaffSeatingArrangementModificationConcept 2.ConsentAgenda A.Considerationtoapprovethepaymentofbills SPECIALMEETING/WORKSHOP 4:00p.m. WorkshoponFiberNetManagement AcademyRoom–CityHall B.Considerationtoapprovenewhires/departures C.Considerationtoapprovesurpluscitypropertyforsale D.ConsiderationtoapproveaDepartmentofTransportationDrugandAlcohol TestingPolicy E.ConsiderationtoadoptResolution2015-080acceptingadonationintheamount of$250fromXcelEnergyfortheIEDCIndustryoftheYearevent F.ConsiderationtoapproveanAmendmenttoDevelopmentStagePlannedUnit Development(PUD)SunsetPonds,forsetbackvarianceforattachedaccessory structuredecksintheR-2(SingleandTwo-FamilyResidence)District,asper Chapter2,(O)(10)oftheMonticelloZoningOrdinance.Applicant:Fedder Homes G.ConsiderationtoapproveaConditionalUsePermit(CUP)foranAccessory BuildinginaManufacturedHomePark(M-H)District,asperChapter5.3(D)of theMonticelloZoningOrdinance.Applicant:Kjellberg’sInc./Kjellberg,Kent H.ConsiderationtoapprovearequestforanAmendmenttoDevelopmentStage PlannedUnitDevelopment(PUD)forTacoBell,forbuildingadditioninthe CentralCommunityDistrict(CCD),asperChapter2.4(O)(10)oftheMonticello ZoningOrdinance.Applicant:BorderFoods I.ConsiderationtoapproveResolution2015-079supportinggrantfundingfor BertramChainofLakesRegionalPark,PhaseX J.ConsiderationtoapproveanextensionofFiberNet’sagreementwithGoldenWest foraperiodofsixmonths K.ConsiderationtoapproveaFarmLeaseAgreementofbiosolidssitewithMark Holker L.ConsiderationtoapproveResolution2015-081declaringtheofficialintentofthe CityofMonticellotoreimbursecertainexpendituresfromtheproceedsofbonds tobeissuedbytheCityfortheimprovementsattheintersectionof7th Streetand StateHighway25 M.ConsiderationtoapprovetheCityofMonticello’sPurchasingPolicy 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion 3.PublicHearings A.PublicHearing–ConsiderationtoapproveResolution2015-082approvingan assessmentrollfordelinquentmiscellaneousaccountstobecertifiedtothe CountyAuditorfor2016payabletaxyear B.PublicHearing–ConsiderationtoapproveResolution2015-083approvingan assessmentrollfordelinquentutilitybillingaccountstobecertifiedtothe CountyAuditorfor2016payabletaxyear C.PublicHearing–considerationtoapproveResolution2015-084approvingan assessmentrolltobecertifiedfor2016payabletaxyearforSchoolBoulevard Improvements,CityProjectNo.14C003 4.RegularAgenda A.ConsiderationtoapproveathepurchasesofPhasesVIIandVIIoftheBertram ChainofLakesRegionalPark,includingfundingof$606,699ofpurchaseat closing,andtoapprovecorrespondingpurchasedocuments:PhaseVIIPurchase Agreement;PhaseVIIIPurchaseAgreement;andSixthAddendumtothe MemorandumofUnderstandingbetweentheCityofMonticello,WrightCounty, andtheyYMCA B.ConsiderationtoapproveResolution2015-078forthemodificationofTax IncrementFinancingDistrictNo.I-22asrelatedtotaxincrementpoolingfor housing C.ConsiderationtoapprovetheannualSnowPlowandIceRemovalPolicyforthe 2015-2016SnowSeason 5.AddedItems 6.Adjournment CityCouncilSpecialMeetingMinutes–October12,2015 Page1| 2 MINUTES SPECIALMEETING–MONTICELLOCITYCOUNCIL Monday,October12,2015–4:45p.m. AcademyRoom CityHall-MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerrault,GlenPosusta Absent:None Others:JeffO’Neill,Citydepartmentheads:AngelaSchumannandTomPawelk ParkCommissionMembers:LarryNolanandNancyMcCaffrey 1.CalltoOrder MayorBrianStumpfcalledthespecialmeetingtoorderat4:45p.m.intheAcademy Room. 2.PurposeofMeeting: A.PresentationoftheBertramChainofLakesAthleticComplexConceptPlan AngelaSchumann,CommunityDevelopmentDirector,introducedtheitemandWSB ConsultantsStevenFossandJasonAmberg.StevenFossaddressedtheCouncilonthe meetingsheldforfeedbackonneeds/trends/preferencesinthecommunity.Hethen presentedthreeconceptplansthatwerepresentedtostaff,theParksCommission,public meetings,andvariousstakeholdergroups,withthefinalbeingthepreferredplan. JasonAmbergcommentedonthepreferredplanandsomeofitsdetails.Theplan consistsofmanydifferentfieldswhichincludebaseball,softball,soccer,lacrosse,and football.Inaddition,atenniscourtandhockeyrinkwereapartoftheconceptplan. Therewassomediscussiononthemeritofthesetwoitemsbut,intheend,itwasa consensustoleavethemintheplan.Therewasalsodiscussiononapedestrianbridge thatspansoverthepondareainthemiddleofthecomplex.Therewasconsensusofthe CityCouncilnottospendmoneyonthisbut,instead,haveahighpointinthelandfora naturalbridge. GlenPosustaquestionedtheparkinglotandthoughtthatinsteadofbeingcurvedtheway itis,itshouldbemorerectangular.WSBcommentedthatthereasonforthecurvature wastogiveamorenaturalfeeltothepark. TomPawelkgaveabriefsynopsisofthestipulationsofthegrantforthecomplex. BrianStumpfquestionedtheprocedurefollowingapprovalofaconceptplan.WSB respondedthattheywillproceedtocompileafinalneedsassessmentreportforamaster planandwillhavearecommendationbytheendofDecemberorearlyJanuary2017.In addition,therewillbeanopenhouseinmid-November,wheretheplanwillbepresented tothepublic. CityCouncilSpecialMeetingMinutes–October12,2015 Page2| 2 LloydHilgartmovedapprovalofthemasterconceptplanaspresentedwiththe stipulationsthatWSBbringbackanotherdrawingwithalternativeoptionsfor proposedparkingspacesandremovingthepedestrianbridgeandbuildingahigh pointinthepond.CharlotteGablersecondedthemotion.Motioncarried4-1;Tom Perraultvotedagainst. 3.Adjournment Byconsensusthemeetingwasadjournedat5:55p.m. Recorder:JenniferSchreiber_________ Approved: Attest:________________________ CityAdministrator CityCouncilMinutes–October12,2015 Page1|7 REGULARMEETING–MONTICELLOCITYCOUNCIL Monday,October12,2015–6:30p.m. MississippiRoom,MonticelloCommunityCenter Present:BrianStumpf,CharlotteGabler,LloydHilgart,TomPerraultandGlenPosusta Absent:None 1.GeneralBusiness A.CalltoOrder&PledgeofAllegiance MayorBrianStumpfcalledthemeetingtoorderat6:30p.m.withaquorum present.Thepledgeofallegiancewasrecited. B.ApprovalofMeetingMinutes •SpecialMeetingMinutesfromSeptember28,2015(budget) TomPerraultmovedtoapprovetheSeptember28,2015Special MeetingMinutesforthebudgetworkshopasrevised.GlenPosusta secondedthemotion.Motioncarriedunanimously. •RegularMeeting TomPerraultmovedtoapprovetheSeptember28,2015Regular MeetingMinutesasrevised.LloydHilgartsecondedthemotion. Motioncarriedunanimously. C.ConsiderationofAddingItemstotheAgenda •TomPerraultaddedtwoitems: -DiscussiononHuntersCrossingsPark -Powerlinesintheareaofthepark D.CitizenComments •JeffGrimm,106MarvinElwoodRd.,expressedhisfrustrationinregardto theFrisbeegolfpark.Thestatedthatplayers/userspollutetheproperties intheareabyenteringtheproperties,displayinginappropriatebehavior, jumpingfences,etc.Henotedthattheplayersareverydisrespectfultothe areaandwouldlikestafftocheckonit. E.PublicServiceAnnouncements •RachelLeonard,CommunicationsDirector,notedthattheAnnual HalloweenKiddieparadewillbeonSaturday,October24.Theparade beginsat10a.m.followedbyactivitiesintheCommunityCenter. F.CouncilLiaisonUpdates •IEDC BrianStumpfcommentedonthemeetingandthatanApprenticeProgram intheMonticelloareawasdiscussed.Inaddition,theschool CityCouncilMinutes–October12,2015 Page2|7 SuperintendentJimJohnsonattendedthemeetingandtalkedaboutthe 2015CareerDaywhichisbeingheldonNovember24. •PlanningCommission CharlotteGablercommentedthatthemeetingconsistedofthreepublic hearingsthatwillbecomingtotheCityCouncilonOctober26,2015. •BCOL BrianStumpfnotedthattherewasn’taquorumatthemeeting.Theboard hadapresentationfromWSBonthefutureathleticcomplex. OtherMeetings/Events •Other -TomPerraultnotedthatheattendedaWorkforceDevelopmentBoard LegislativeUpdatemeetingwherethecurrentlabormarketandother itemswerediscussed. -BrianStumpfnotedaninvitationthattheCityCouncilreceivedforthe grandopeningoftheI-94WestCorridor. G.DepartmentUpdates •BudgetWorkshops BrianStumpfgaveanupdateonthebudgetworkshopwheretherewasa presentationfromWSBonthefutureBCOLAthleticComplex.Atthis workshoptheCityCouncilendorsedthepreferredplanwithsome recommendedchanges. •CityAdministratorJeffO’Neillprovidedanupdateonthefollowing items: 1.ThePTOCommitteemetforthefirsttimeandadditionalmeetings arescheduled.TheCitywantsthetransitiontohappenassoonas possiblesoitcanbeinplacebyJanuary1. 2.Theconnectionbetween95th StreetandBroadwaywillbebrought forwardtotheTransportationAdvisoryCommitteewhichmeets everytwomonths. 3.Staffcontinuestoworkondatarequests.Currentlytheyaremoving thegooglebasedemailsofFiberNetstaffovertotheCityserverto betterbeabletogatherdata. 4.ThePublicUtilitiesCommissionupheldthepreviousdecisionto holdthesizeofsolarfacilities/gardensto5megawatts. 5.CareerDayisNovember24andtheyarelookingforindividualsto participate. 6.ThereisaregionalmeetinginBeckeronOctober22putonbythe LeagueofMNCitiesaboutissuesrelatingtoMinnesotacities. 2.ConsentAgenda GlenPosustamovedtoapprovetheConsentAgendaexcludingitemsA,G,H,J,and Lwhichwerepulled.TomPerraultsecondedthemotion.Motioncarried unanimously. CityCouncilMinutes–October12,2015 Page3|7 A.Considerationofapprovingthepaymentofbills.Recommendation:ITEM PULLEDFROMCONSENTAGENDA. B.Considerationofapprovingnewhires/departures.Recommendation:Approve thenewhiresfortheMCCandterminationsfortheMCCandStreets. C.Considerationofapprovingthesale/disposalofsurpluscityproperty–(not applicablethismeeting) D.Considerationtoapproveanapplicationforatemporarycharitablegambling permitforaraffletobeconductedbytheMonticelloChamberofCommercefor theirannualbanquet.Recommendation:Approvetheapplicationfora charitablegamblingpermitforaraffletobeconductedbytheMonticello ChamberofCommerceattheCommunityCenteronDecember4,2015. E.ConsiderationtoapproveResolution2015-075acceptingadonationinthe amountof$250fromtheMonticelloTimes/ECMPublishersfortheIEDC IndustryoftheYearevent.Recommendation:ApproveResolution2015-075 acceptingthecontributionandauthorizeuseoffundsasspecified. F.ConsiderationtoapproveResolution2015-076acceptingadonationinthe amountof$1,500fromKwikTripfortheMonticelloFireDepartmentforsurvival toolsforfirefighters.Recommendation:ApproveResolution2015-076 acceptingthecontributionandauthorizeuseoffundsasspecified. G.ConsiderationtoapproveResolution2015-077awardingthesaleofGeneral ObligationStreetReconstructionandImprovementBonds,Series2015B,inthe originalaggregateprincipalamountof$2,605,000;fixingtheirformand specifications;directingtheirexecutionanddelivery;andprovidingfortheir payment.Recommendation:ITEMPULLEDFROMCONSENTAGENDA. H.Considerationtoapproveequipmentspecificationsandauthorizingpurchaseofa 6,500gallonpolyethyleneplasticdoublewallstoragetankandpumping components.Recommendation:ITEMPULLEDFROMCONSENT AGENDA. I.ConsiderationtoapprovethreesmalltoolsandequipmentpurchasesbytheParks Departmentintheamountof$12,350.Recommendation:Approvethetrailer, augerandbroompurchasesfor$12,350. J.ConsiderationtoapprovethreesmalltoolsandequipmentpurchasefortheStreet Departmentintheamountof$22,395.Recommendation:ITEMPULLED FROMCONSENTAGENDA. CityCouncilMinutes–October12,2015 Page4|7 K.ConsiderationtoapproveappointingrepresentativetotheIndustrialEconomic DevelopmentCommittee.Recommendation:Approvetheappointmentof DonTomanntotheMonticelloIEDCasproposed. L.ConsiderationtocallforaworkshopondevelopmentofFiberNetservicemixand deliveryoptions.Recommendation:ITEMPULLEDFROMCONSENT AGENDA. 2A.Considerationofitemsremovedfromtheconsentagendafordiscussion A.Considerationtoapprovethepaymentofbills. GlenPosustahadsomequestionsinregardtothebilllist. -Thefirstwasinregardtoadiseasedtreethatwasremoved.Thecostshowed anamountof$1,710totheCity.TomPawelk,ParkSuperintendent,commented thattheCitypaystohaveitremovedandthenisreimbursedbytheproperty owner. -ThenextquestionwasinregardtoapaymentmadetoCenterlineFrame& AutoBodyinregardtoworkcompletedonaFireTruck.Mr.Posustaquestioned whytherepairsweren’tcompletedlocally.WayneOberg,FinanceDirector, respondedthatitdependsonwhatisconsideredlocal.Healsonotedthatthe FireChiefwentoutfortwobidsandwentwiththelowerbid.Thereisa question,however,sincetheChiefistheownerofthebusinessthatwasused. BrianStumpfalsoquestionedthisandrecommendedthatinsuchinstancesthe FireChiefshouldnotbeinvolvedinobtainingthebids. -Mr.Posustawonderedaboutapaymentonpage4toDanGleser.Thishad somethingtodowithFibernetandwantedtoknowwhatitwasfor.Tom PerraultcommentedthatDanGleserisinvolvedwithMankatoNetworkswhich doesconsultingworkfortheCity.JeffO’Neillwillneedtolookatthedetailsof thebilltoprovidemorespecificinformation.GlenPosustaaddedthathewanted toknowthescopeoftheworkthatwasbeingcompleted. -Therewasaquestioninregardtothepurchaseoffuel.Mr.Posustawascurious astowhytheCitywouldn’tpurchaseabiggertankifitisareburningdieselfuel soquickly.TomMoores,StreetSuperintendent,respondedthatwhenthefacility wasremodeleditwasn’tthoughttohavethespaceforanylargertanks. Currentlytherearetwo1,000gallontanks–onefordieselandoneforunleaded. Mr.Posustafeelsthatitisworthwhiletoinvestigatelookingatalargertank– approximately5,000gallontank–toseeifitismorecosteffective.Hethinks theCityshouldbuymorefuelwhenthecostwaslower. -Thefinalquestionwasinregardtoa$2,500thatwaspaidtoVaultas.Glen PosustawonderedwhywearepayingVaultasifwenolongerhaveacontract. WayneObergrespondedthatthecontractreadsthatwhencontractisterminated allchargescomedueandtheCityisobligatedtopaythis. TomPerraultmentionedthatthepaymentonpage2inregardtoALDIshould actuallybereferencedIRET. CityCouncilMinutes–October12,2015 Page5|7 GlenPosustamovedtoapprovethepaymentofbills.TomPerrault secondedthemotion.Motioncarriedunanimously. G.ConsiderationtoapproveResolution2015-077awardingthesaleofGeneral ObligationStreetReconstructionandImprovementBonds,Series2015B,inthe originalaggregateprincipalamountof$2,605,000;fixingtheirformand specifications;directingtheirexecutionanddelivery;andprovidingfortheir payment. CharlotteGablerquestionedhowlongthebondswerefor.Itwasnotedthatthey arefor15years. CharlotteGablermovedtoapproveResolution2015-077awardingthesaleof GeneralObligationStreetReconstructionandImprovementBonds,Series 2015B.LloydHilgartsecondedthemotion.Motioncarriedunanimously. H.Considerationtoapproveequipmentspecificationsandauthorizingpurchaseofa 6,500gallonpolyethyleneplasticdoublewallstoragetankandpumping components. CharlotteGablerpulledtheitemandquestionedwhywesoldtheothertank.Tom Mooresrespondedthatthecurrenttankwasoldandwasrusting.Thenewtankis plasticandwon’trust. CharlotteGablermovedtoapprovethepurchaseofa6,500gallon polyethyleneplasticdoublewallstoragetankandpumpingcomponents. LloydHilgartsecondedthemotion.Motioncarriedunanimously. J.Considerationtoapprovethreesmalltoolsandequipmentpurchasesforthe StreetDepartmentintheamountof$22,395. GlenPosustapulledtheitemandcommentedthathehadanissuewiththe purchaseofthebrushhog.HefeelsthattheCitycanrentoneand,inaddition,if theCitykeepspurchasingequipmenttheywillrunoutofroomandneedmore storagespace.TomMooresrespondedthatthisisactuallyreplacinganitemthey currentlyhavesoitisn’tadding.Headdedthatthisnewonewouldfitinthefront ofaskidsteerandthattheywilluseitapproximately10daysoutoftheyear. BrianStumpfquestionedwhyitislistedundertheStreetDepartmentandnotthe ParkDepartment.Mr.Mooresrespondedthateachpieceofequipmentis assignedtoadepartmentandthiswasassignedtotheStreetDepartmenteven thoughallthreedepartmentsuseit.LloydHilgartaskedwhatthePark Departmentwouldbeusingthisfor.TomPawelkrespondedthattheywilluse thisfortrailmaintenanceincuttingbuckthorn.Headdedthatheusedtoborrow fromtheCountybutcannolongerdoso. CityCouncilMinutes–October12,2015 Page6|7 CharlotteGablermovedtoapprovethreesmalltoolsandequipment purchasesfortheStreetDepartment.LloydHilgartsecondedthemotion. Motioncarried4-1;GlenPosustavotedagainstbecausehedoesnotseea needforthebrushhog. L.ConsiderationtocallforaworkshopondevelopmentofFiberNetservicemixand deliveryoptions. GlenPosustapulledtheitemandrequestedanupdateonthemanagementaudit thatwasrecommendedbyconsensusatthelastCityCouncilmeeting.Healso mentionedhehadadocumentofexpensesthatshowedFiberNetiscosting $26,000amonth. TherewasdiscussionamongtheCouncilinregardtothesettingtheWorkshopfor October26.Mr.PosustafeelsthattheCityshouldbelookingatonoutsideentity tolookatthestateofFiberNet.BrianStumpfrespondedthattheCityneedsto knowwhattheyarelookingatandunderstanditbeforesomeoneelsecanbe broughtin.Heagreedthatanoutsideentityshouldbebroughtin,butattheright time.Mr.PosustastatedthatthereshouldbeanRFP.Mr.Stumpfstatedthatthis workshopisneededtocomeupwithanRFP. BrianStumpfalsocommentedonthe$26,000andsaidhequestionsthatamount becausehewastoldthatFiberNetwascosting$15,000-$16,000permonth. WayneObergexplainedthatthebillforSeptemberwas$20,000amonthbecause ofrecentexpenses.Headdedthatwhatwearepayingcurrentlyisstilllessthan previousyears.Mr.Posustarespondedthat,inaddition,allofthestafftimethat RachelLeonardandJeffO’Neillspendonthisisn’ttakenintoaccount.Jeff O’NeillnotedthathistimespentonFiberNethasn’tchangedovertheyears.He addedthatFiberNetcurrentlyhasadditionalrevenueswiththefeeincreaseand thatitisinabetterstatethaninthepast. BrianStumpfquestionedtherelationshipthatGlenPosustahaswithMark Pultusker,thepreviousFiberNetmanager.CharlotteGablerexpressedher concernthatMr.Posustadidn’tbringthesecurrentissuesforwardearlier.She addedthatMr.Posustaperhapshadaconflictofinterestwhenherentedahouse toMr.PultuskerwhenhewasinMonticello.TimHennagir,MonticelloTimes, askedMr.PosustatoclarifywhetherornotherentedtoMarkPultusker.Glen PosustarespondedthatherentedtoMarkPultuskerforonemonthwhenitwas assumedhehadajobwithFiberNet.Mr.Stumpffeelsthatthereisstilla connectionbetweenMarkPultuskerandGlenPosusta. TimHennagircommentedthatanytimeallegationsaremadehewilladdressthe CityCouncilinregardtothatallegation. BrianStumpfmovedtocallforaworkshopondevelopmentofFiberNet servicemixanddeliveryoptions.CharlotteGablersecondedthemotion. CityCouncilMinutes–October12,2015 Page7|7 Motioncarried4-1;GlenPosustavotedagainstbecauseofhisconcernslisted above. 4.PublicHearings None 5.RegularAgenda None. 5.AddedItems •TomPerraultquestionedtheplansforHuntersCrossing.Hereceivedacomplaintin regardtothefactthatthepathwaydoesn’textendallthewaytothepark.Tom Pawelkrespondedthatiswasneverintendedtogoallthewaytothepark.Itstopsat 87th St.whereindividualscanthentakethesidewalktopark. •TomPerraultnotedthathereceivedacommentconcerningpowerlinesnearHunters Crossing.HewonderediftheCitymowsthisarea.Thereisaconcernthat individualssnowmobileinthisareaandtheyaregoingunderthesepowerlines.Tom MooresrespondedthattheCitydoesnotmowthisareaandsnowmobilingisnot permittedoutsideofdesignatedroutes. •WayneObergcommentedthatFiberNetcashflowstatementsareprovidedona requestbasis.Monthlyreportsarecurrentlyproduced.Mr.Obergaddedthat, financially,FiberNetisdoingbetterthantheywereonetotwoyearsago.Brian StumpfwouldlikedetailedinformationofwhattheCityissavingincosts. 6.Adjournment Byconsensusthemeetingwasadjournedat7:41p.m. Recorder:JenniferBurrowsSchreiber_____ Approved: Attest:_________________________ CityAdministrator CityCouncilAgenda:10/26/15 1 2A.Considerationtoapprovethepaymentofbills (WO) A.REFERENCEANDBACKGROUND: Citystaffsubmitstheattachedbillregistersandpurchasingcardregistersforapprovalby Council.Thebillregisterscontainallinvoicesprocessedandthepurchasingcard registerscontainallcardpurchasesmadesincethelastCouncilmeeting.SubjecttoMN Statutes,mostinvoicesrequireCouncilapprovalpriortoreleasingchecksforpayment. ThedayfollowingCouncilapproval,paymentswillbereleasedunlessdirected otherwise.AcreditpurchasingagreementandpolicywasapprovedbyCouncilinitially andcardpurchasesmustcomplywiththepolicy. IfCouncilhasnoquestionsorcommentsonthebillandpurchasecardregisters,thesecan beapprovedwiththeconsentagenda.Ifrequested,thisitemcanberemovedfrom consentanddiscussedpriortomakingamotionforapproval. A1.BudgetImpact:None A2.StaffWorkloadImpact:Noadditionalworkrequired B.ALTERNATIVEACTIONS: 1.Motiontoapprovethebillandpurchasecardregistersforatotalamountof $651,312.56. 2.MotiontoapprovetheregisterswithchangesdirectedbyCouncil. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1or#2,perdirectionofCouncil. D.SUPPORTINGDATA: •Billregisters •PurchaseCardregisters User: Printed:10/21/2015 - 12:22PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00203.10.2015 - 203.10.2015 AP Invoice No Description Amount Payment Date Acct Number Reference Vendor:3974 A+ TAXI OF MONTICELLO INC Check Sequence: 1 ACH Enabled: True 20130733 September 2015 - 834 rides 3,333.33 10/27/2015 101-45178-431990 3,333.33Check Total: Vendor:3878 ACI ASPHALT & CONCRETE, INC Check Sequence: 2 ACH Enabled: False 58589 Various Trails- resurface; crackseal; patching; traffic controll 31,281.90 10/27/2015 101-45201-453010 31,281.90Check Total: Vendor:1021 AME RED E MIX INC Check Sequence: 3 ACH Enabled: False 104947 Chelsea Rd & Sandberg (4) 4000AE 1,357.00 10/27/2015 101-43120-422410 1,357.00Check Total: Vendor:1030 ANCOM TECHNICAL CENTER INC Check Sequence: 4 ACH Enabled: False 56064 pager repair; reflowed boards; aligned & tested 108.00 10/27/2015 101-42200-440440 56065 pager repair; reflowed boards; aligned & tested 108.00 10/27/2015 101-42200-440440 56066 pager repair & ship; reflowed boards; aligned & tested 120.00 10/27/2015 101-42200-440440 336.00Check Total: Vendor:3491 ARTISAN BEER COMPANY Check Sequence: 5 ACH Enabled: False 3060187 resale - beer 185.25 10/27/2015 609-49750-425200 3060850 resale - beer 32.00 10/27/2015 609-49750-425200 217.25Check Total: Vendor:3820 BARTHEL'S RIVER ROAD GOLD LLC Check Sequence: 6 ACH Enabled: False 10/16/2015 Farmers Market Token Collection Log 10/15/15 49.00 10/27/2015 226-00000-220100 49.00Check Total: Vendor:1065 BELLBOY CORPORATION Check Sequence: 7 ACH Enabled: True AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 50401200 resale - beer credit- ref inv. #50026500 -18.50 10/27/2015 609-49750-425200 50436200 freight 8.10 10/27/2015 609-49750-433300 50436200 resale - liquor 276.00 10/27/2015 609-49750-425100 92824100 resale - olives 47.66 10/27/2015 609-49750-425400 92824100 freight 0.24 10/27/2015 609-49750-433300 92836500 resale -olives credit- ref inv. 92790700 -52.00 10/27/2015 609-49750-425500 261.50Check Total: Vendor:1067 BERNICK'S Check Sequence: 8 ACH Enabled: False 29266 resale - juice 16.40 10/27/2015 609-49750-425500 29266 resale - soda pop 32.70 10/27/2015 609-49750-425400 29267 resale - beer 1,390.50 10/27/2015 609-49750-425200 29978 resale - concessions 429.67 10/27/2015 226-45127-425410 32428 resale - beer credit -44.40 10/27/2015 609-49750-425200 32429 resale - soda pop 61.20 10/27/2015 609-49750-425400 32429 resale - juice 32.80 10/27/2015 609-49750-425500 32430 resale - beer 1,108.66 10/27/2015 609-49750-425200 33325 resale - concessions 224.15 10/27/2015 226-45127-425410 83311 resale - concessions -return premix -10.00 10/27/2015 226-45127-425410 3,241.68Check Total: Vendor:2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 9 ACH Enabled: True 910119773 (50) 810-885-009vs3m Scapc Sm Spx pvc 352.55 10/27/2015 656-49877-421990 910190718 (8) VDSL2 combo WAN Gateway 750.94 10/27/2015 656-49877-421800 1,103.49Check Total: Vendor:2047 BRIDGE WATER TELEPHONE COMPANY Check Sequence: 10 ACH Enabled: True 0665FNMT-15286 Voice - Monthly Access Charge Interstate - 10/13-11/12/15 520.23 10/27/2015 656-49879-430910 520.23Check Total: Vendor:1091 CAMPBELL KNUTSON PA Check Sequence: 11 ACH Enabled: True 2348-000G 158 Sept 2015 - General 8,447.77 10/27/2015 101-41610-430400 2348-000G 158 ZZBCOL - Sept 2015 75.00 10/27/2015 101-41910-430400 2348-000G 158 ZQCSRZ - Sept 2015 - Quarry Church 300.00 10/27/2015 101-00000-220110 2348-000G 158 Sept 2015 - Planning & Zoning 150.00 10/27/2015 101-41910-430400 2348-000G 158 Sept 2015 - FiberConnect Legal 97.50 10/27/2015 656-49870-430400 2348-001G 97 General - Code Enforcement - Sept 2015 270.00 10/27/2015 101-42400-430400 2348-103G 99 FiberNet/Broadband Project - Sept 2015 1,650.00 10/27/2015 656-49870-430400 2348-133G 3 15D005 - Hoglund/WAG Final Plat - Sept 2015 494.00 10/27/2015 101-00000-220110 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 11,484.27Check Total: Vendor:4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 12 ACH Enabled: True 279-23 resale - beer 256.50 10/27/2015 609-49750-425200 256.50Check Total: Vendor:4263 CAYAN Check Sequence: 13 ACH Enabled: False 54289 Sept. 2015 cc machine rental 59.85 10/27/2015 609-49754-424100 59.85Check Total: Vendor:2213 CBS TV STATIONS Check Sequence: 14 ACH Enabled: False 093015 WCCO Sept 2015 1,279.25 10/27/2015 656-49879-430920 1,279.25Check Total: Vendor:2654 CENTURYLINK Check Sequence: 15 ACH Enabled: False L04003703715281 10/8-11/07/2015 monthly access 107.33 10/27/2015 656-49879-430910 R72010610615281 10/8-11/07/2015 private line transport 600.00 10/27/2015 656-49879-430910 R97006006015281 10/8-11/07/2015 private line transport 143.37 10/27/2015 656-49879-430910 850.70Check Total: Vendor:3831 RAELYNN COOK Check Sequence: 16 ACH Enabled: True 10/15/2015 Mileage to Seminar in Lakeville (111.55 miles) 64.14 10/27/2015 101-41520-433100 64.14Check Total: Vendor:1746 CUSTOM FIRE APPARATUS INC Check Sequence: 17 ACH Enabled: True 16510 (1) retainer valve seal - Not under warrenty 226.33 10/27/2015 101-42200-422110 226.33Check Total: Vendor:1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 18 ACH Enabled: True 115929 resale - beer 20,169.73 10/27/2015 609-49750-425200 115929 resale - beer N/A 101.65 10/27/2015 609-49750-425400 116067 resale - beer credit -19.20 10/27/2015 609-49750-425200 116168 resale - beer 110.00 10/27/2015 609-49750-425200 116407 resale - beer credit -153.96 10/27/2015 609-49750-425200 116414 resale - beer 10,866.05 10/27/2015 609-49750-425200 116414 resale - beer N/A 113.90 10/27/2015 609-49750-425400 116476 resale - beer 1,382.65 10/27/2015 609-49750-425200 116621 resale - beer 20,652.44 10/27/2015 609-49750-425200 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 116621 resale - beer N/A 17.65 10/27/2015 609-49750-425400 116759 resale - beer 836.80 10/27/2015 609-49750-425200 1170993 resale - beer N/A 16.80 10/27/2015 609-49750-425400 1170993 resale - beer 1,140.00 10/27/2015 609-49750-425200 55,234.51Check Total: Vendor:1134 DAY DISTRIBUTING COMPANY Check Sequence: 19 ACH Enabled: True 816670-2 resale - beer credit inv. ref #816670 -18.75 10/27/2015 609-49750-425200 823748 resale - beer 588.00 10/27/2015 609-49750-425200 824774 resale - beer 4,168.35 10/27/2015 609-49750-425200 4,737.60Check Total: Vendor:1153 ECM PUBLISHERS INC Check Sequence: 20 ACH Enabled: True 264722 PHN - Accounts Receivable - Ad# 451363 138.45 10/27/2015 101-41310-435100 264723 PHN - Utility Billing - Ad# 451364 138.45 10/27/2015 101-41310-435100 264724 Ordinance 624 - Ad# 457684 73.84 10/27/2015 101-41310-435100 264725 Ordinance 625 - Ad# 457707 221.52 10/27/2015 101-41310-435100 264726 14C003-CCOSTS - Ad# 457704- 10/8/15 239.98 10/27/2015 400-43300-453010 264727 Ordinance 623 - Ad# 458050 221.52 10/27/2015 101-41310-435100 1,033.76Check Total: Vendor:4191 ELK RIVER GREENHOUSE LLC Check Sequence: 21 ACH Enabled: False 10/26/2015 Farmers Market Token Collection Log 10/15/15 418.00 10/27/2015 226-00000-220100 418.00Check Total: Vendor:4239 ENVENTIS CORPORATION Check Sequence: 22 ACH Enabled: False 1219503-10-2015 Oct. 2015 Gigabite Transport /Cross 7,571.63 10/27/2015 656-49879-430930 7,571.63Check Total: Vendor:1680 EPIC PRODUCTS INC Check Sequence: 23 ACH Enabled: False 485231 resale - (4) cork cages; (24) champagne glasses 97.00 10/27/2015 609-49750-425400 485231 freight 74.53 10/27/2015 609-49750-433300 485232 resale - (8) cork cages 114.00 10/27/2015 609-49750-425400 285.53Check Total: Vendor:1167 EXTREME BEVERAGE LLC Check Sequence: 24 ACH Enabled: False W-1283726 resale - rootbeer 69.80 10/27/2015 609-49750-425400 W-1293433 resale - rootbeer 139.60 10/27/2015 609-49750-425400 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 209.40Check Total: Vendor:1170 FASTENAL COMPANY Check Sequence: 25 ACH Enabled: False MNMON91253 (2) bolts for street sign 6.00 10/27/2015 101-43120-422600 6.00Check Total: Vendor:2561 FERGUSON WATERWORKS #2516 Check Sequence: 26 ACH Enabled: False 0164916-1 LF 4 Mtr Flg Kit Brz Set- Mdw Oak apartments 454.46 10/27/2015 601-49440-422710 454.46Check Total: Vendor:2273 FIBERNET MONTICELLO - ACH Check Sequence: 27 ACH Enabled: True 10/1/2015 City Hall Phone October 2015 893.22 10/27/2015 702-00000-432100 10/1/2015 MCC Phone October 2015 649.57 10/27/2015 702-00000-432100 10/1/2015 Ballfields Phone October 2015 19.29 10/27/2015 702-00000-432100 10/1/2015 DMV Phone October 2015 272.86 10/27/2015 702-00000-432100 10/1/2015 Liquor Store Phone October 2015 278.13 10/27/2015 702-00000-432100 10/1/2015 Fire Hall Phone October 2015 235.88 10/27/2015 702-00000-432100 10/1/2015 Public Works Phone October 2015 344.57 10/27/2015 702-00000-432100 10/1/2015 Parks Phone October 2015 113.29 10/27/2015 702-00000-432100 10/1/2015 Prairie Center Phone October 2015 20.52 10/27/2015 702-00000-432100 10/1/2015 Sheriff Phone October 2015 68.56 10/27/2015 702-00000-432100 10/1/2015 Sheriff Internet October 2015 41.95 10/27/2015 702-00000-432300 10/1/2015 Public Works Internet October 2015 69.95 10/27/2015 702-00000-432300 10/1/2015 Animal Shelter Internet October 2015 29.95 10/27/2015 702-00000-432300 10/1/2015 Fire Hall Internet October 2015 41.95 10/27/2015 702-00000-432300 10/1/2015 Liquor Store Internet October 2015 41.95 10/27/2015 702-00000-432300 10/1/2015 DMV Internet October 2015 41.95 10/27/2015 702-00000-432300 10/1/2015 Ballfields Internet October 2015 10.00 10/27/2015 702-00000-432300 10/1/2015 MCC Internet October 2015 10.00 10/27/2015 702-00000-432300 10/1/2015 City Hall Internet October 2015 99.95 10/27/2015 702-00000-432300 10/1/2015 City Hall Cable October 2015 12.30 10/27/2015 101-41310-431990 10/1/2015 MCC Cable October 2015 315.28 10/27/2015 226-45122-432500 10/1/2015 City Hall Data Hosting October 2015 500.00 10/27/2015 702-00000-431900 10/1/2015 City Hall Svc Contract October 2015 250.00 10/27/2015 702-00000-431900 4,361.12Check Total: Vendor:1180 FIRST HOSPITAL LABORATORIES INC Check Sequence: 28 ACH Enabled: False FL00131266 DOT - Pre Employment Drug Tests - AJ 41.48 10/27/2015 601-49440-431990 FL00131266 DOT - Pre Employment Drug Tests - AJ 41.47 10/27/2015 602-49490-431990 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 82.95Check Total: Vendor:2222 FOX SPORTS NET INC Check Sequence: 29 ACH Enabled: True J64663 FSN North Sept 2015 4,645.64 10/27/2015 656-49879-430920 4,645.64Check Total: Vendor:2462 FOX TELEVISION STATIONS INC Check Sequence: 30 ACH Enabled: False 093015 KMSP Sept 2015 1,133.05 10/27/2015 656-49879-430920 093015-2 WFTC Sept 2015 204.68 10/27/2015 656-49879-430920 1,337.73Check Total: Vendor:3748 JEFFREY D GARDNER Check Sequence: 31 ACH Enabled: True 10/16/2015 Farmers Market Token Collection Log 10/15/15 24.00 10/27/2015 226-00000-220100 24.00Check Total: Vendor:3762 GARRETTS DIAMOND CITY BREAD Check Sequence: 32 ACH Enabled: True 10/16/2015 Farmers Market Token Collection Log 10/15/15 100.00 10/27/2015 226-00000-220100 100.00Check Total: Vendor:4045 DAN GLESER Check Sequence: 33 ACH Enabled: True 387186 10Gig MM Junpier Coded SFP+; 10Gig Cisco coded SFP+; 30m. cable 753.82 10/27/2015 656-49877-421990 753.82Check Total: Vendor:3859 TAMARA HANSON Check Sequence: 34 ACH Enabled: True 10/16/2015 Farmers Market Token Collection Log 10/15/15 43.00 10/27/2015 226-00000-220100 43.00Check Total: Vendor:1223 HAWKINS INC Check Sequence: 35 ACH Enabled: True 3786924 (11) 150# Cy Chlorine; (473) gal Hydo. Acid; (794) gal phosphate 10,871.48 10/27/2015 601-49440-421600 10,871.48Check Total: Vendor:4218 HOHENSTEINS, INC Check Sequence: 36 ACH Enabled: False 787691 resale - beer 309.00 10/27/2015 609-49750-425200 309.00Check Total: Vendor:2305 HOME BOX OFFICE Check Sequence: 37 ACH Enabled: True AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 093015 HBO Sept 2015 194.75 10/27/2015 656-49879-430920 093015 HBO Bulk Sept 2015 513.05 10/27/2015 656-49879-430920 093015 MAX Sept 2015 43.19 10/27/2015 656-49879-430920 750.99Check Total: Vendor:2214 HUBBARD BROADCASTING INC Check Sequence: 38 ACH Enabled: False 093015 KSTC Sept. 2015 182.75 10/27/2015 656-49879-430920 093015-1 KSTP Sept. 2015 1,462.00 10/27/2015 656-49879-430920 1,644.75Check Total: Vendor:3749 DANIEL PAUL HUNZ Check Sequence: 39 ACH Enabled: True 10/16/2015 Farmers Market Token Collection Log 10/15/15 15.00 10/27/2015 226-00000-220100 15.00Check Total: Vendor:1259 JJ TAYLOR DISTRIBUTING Check Sequence: 40 ACH Enabled: False 2413397 resale - beer 1,964.90 10/27/2015 609-49750-425200 2413397 freight 3.00 10/27/2015 609-49750-433300 1,967.90Check Total: Vendor:1260 JME OF MONTICELLO INC Check Sequence: 41 ACH Enabled: True SYS37032 Engine #4- (1) hi beam light; susp inspect; electrical 80.19 10/27/2015 101-42200-440500 80.19Check Total: Vendor:1263 JOHNSON BROS WHOLESALE LIQUOR Check Sequence: 42 ACH Enabled: False 5272483 resale - liquor 3,028.98 10/27/2015 609-49750-425100 5272483 freight 43.31 10/27/2015 609-49750-433300 5272484 freight 73.68 10/27/2015 609-49750-433300 5272484 resale - wine 2,076.02 10/27/2015 609-49750-425300 5272485 resale - beer 21.99 10/27/2015 609-49750-425200 5273897 resale - liquor 2,024.88 10/27/2015 609-49750-425100 5273897 freight 24.12 10/27/2015 609-49750-433300 5273898 freight 50.88 10/27/2015 609-49750-433300 5273898 resale - wine 2,201.15 10/27/2015 609-49750-425300 5276521 resale - liquor 5,547.81 10/27/2015 609-49750-425100 5276521 freight 54.72 10/27/2015 609-49750-433300 5276522 freight 4.32 10/27/2015 609-49750-433300 5276522 resale - wine 108.00 10/27/2015 609-49750-425300 5276523 resale - liquor 2,024.92 10/27/2015 609-49750-425100 5276523 freight 24.48 10/27/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference 5276524 freight 11.52 10/27/2015 609-49750-433300 5276524 resale - wine 313.15 10/27/2015 609-49750-425300 5278001 resale - liquor 2,915.25 10/27/2015 609-49750-425100 5278001 freight 28.80 10/27/2015 609-49750-433300 5278002 freight 48.96 10/27/2015 609-49750-433300 5278002 resale - wine 1,502.35 10/27/2015 609-49750-425300 5278002 resale - mix 28.49 10/27/2015 609-49750-425400 5278003 resale - liquor 21.99 10/27/2015 609-49750-425100 5279486 resale - liquor 1,995.73 10/27/2015 609-49750-425100 5279486 freight 19.20 10/27/2015 609-49750-433300 5279487 freight 22.08 10/27/2015 609-49750-433300 5279487 resale - wine 831.42 10/27/2015 609-49750-425300 5279488 resale - beer 52.00 10/27/2015 609-49750-425100 5282087 resale - liquor 216.13 10/27/2015 609-49750-425100 5282087 freight 3.36 10/27/2015 609-49750-433300 5282088 freight 5.76 10/27/2015 609-49750-433300 5282088 resale - wine 204.50 10/27/2015 609-49750-425300 5283402 resale - liquor 661.50 10/27/2015 609-49750-425100 5283402 freight 8.64 10/27/2015 609-49750-433300 5283403 resale - wine 1,365.88 10/27/2015 609-49750-425300 5283403 resale - mix 156.05 10/27/2015 609-49750-425400 5283403 freight 49.92 10/27/2015 609-49750-433300 545620 resale - liquor credit ref inv# 5256676 -9.65 10/27/2015 609-49750-425100 545866 resale - winecredit ref inv# 5271147 -257.44 10/27/2015 609-49750-425300 546439 resale - liquor credit inv 5272484 -38.60 10/27/2015 609-49750-425100 546439 freight - credit inv 5272484 -1.44 10/27/2015 609-49750-433300 27,464.81Check Total: Vendor:4262 KIRVIDA FIRE, INC Check Sequence: 43 ACH Enabled: True 4623 Labor- #4 door handle replace 155.75 10/27/2015 101-42200-440500 155.75Check Total: Vendor:3852 LASER MEMORIES Check Sequence: 44 ACH Enabled: False 938 (11) Nametags - Lifeguards 88.00 10/27/2015 226-45122-420990 88.00Check Total: Vendor:1291 LEAGUE OF MN CITIES INS TRUST Check Sequence: 45 ACH Enabled: False 30869 10/10-12/31/2015 Work Comp Insurance 37.50 10/27/2015 101-41110-415100 30869 10/10-12/31/2015 Work Comp Insurance 217.75 10/27/2015 101-41310-415100 30869 10/10-12/31/2015 Work Comp Insurance 291.00 10/27/2015 101-41520-415100 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 8 Invoice No Description Amount Payment Date Acct Number Reference 30869 10/10-12/31/2015 Work Comp Insurance 75.25 10/27/2015 101-41800-415100 30869 10/10-12/31/2015 Work Comp Insurance 105.25 10/27/2015 101-41910-415100 30869 10/10-12/31/2015 Work Comp Insurance 5,123.50 10/27/2015 101-42200-415100 30869 10/10-12/31/2015 Work Comp Insurance 279.50 10/27/2015 101-42400-415100 30869 10/10-12/31/2015 Work Comp Insurance 250.00 10/27/2015 101-43110-415100 30869 10/10-12/31/2015 Work Comp Insurance 3,904.25 10/27/2015 101-43120-415100 30869 10/10-12/31/2015 Work Comp Insurance 1,217.75 10/27/2015 101-43125-415100 30869 10/10-12/31/2015 Work Comp Insurance 430.25 10/27/2015 101-43127-415100 30869 10/10-12/31/2015 Work Comp Insurance 219.00 10/27/2015 101-43130-415100 30869 10/10-12/31/2015 Work Comp Insurance 1,996.00 10/27/2015 101-45201-415100 30869 10/10-12/31/2015 Work Comp Insurance 160.00 10/27/2015 101-46102-415100 30869 10/10/15-10/10/16 Work Comp Insurance 309.00 10/27/2015 101-41940-415100 30869 10/10-12/31/15- Work Comp Insurance 3,603.00 10/27/2015 226-45122-415100 30869 10/10-12/31/15- Work Comp Insurance 1,239.25 10/27/2015 601-49440-415100 30869 10/10-12/31/15- Work Comp Insurance 1,252.50 10/27/2015 602-49490-415100 30869 10/10-12/31/15- Work Comp Insurance 1,624.50 10/27/2015 609-49754-415100 30869 10/10-12/31/15- Work Comp Insurance 1,461.25 10/27/2015 656-49877-415100 30869 1/1-10/10/16- Work Comp Insurance 42,921.00 10/27/2015 101-00000-155020 30869 1/1-10/10/16- Work Comp Insurance 10,809.00 10/27/2015 226-00000-155020 30869 1/1-10/10/16- Work Comp Insurance 3,717.75 10/27/2015 601-00000-155020 30869 1/1-10/10/16- Work Comp Insurance 3,757.50 10/27/2015 602-00000-155020 30869 1/1-10/10/16- Work Comp Insurance 4,873.50 10/27/2015 609-00000-155020 30869 1/1-10/10/16- Work Comp Insurance 4,383.75 10/27/2015 656-00000-155020 30869 10/10/15-10/10/16 Work Comp Insurance 1,039.00 10/27/2015 217-41990-415100 95,298.00Check Total: Vendor:4192 KATIE SUE LILLO Check Sequence: 46 ACH Enabled: True 10/16/2015 Farmers Market Tiken Collection Log 10/2015 173.00 10/27/2015 226-00000-220100 173.00Check Total: Vendor:3933 CHARLES LONG Check Sequence: 47 ACH Enabled: False 10/16/2015 Farmers Market Token Collection Log 10/15/15 46.00 10/27/2015 226-00000-220100 46.00Check Total: Vendor:1303 M AMUNDSON LLP Check Sequence: 48 ACH Enabled: True 204431 resale - cigarettes 536.76 10/27/2015 609-49750-425500 204431 resale - tobacco; soda pop; flask; cork screw 221.55 10/27/2015 609-49750-425400 758.31Check Total: Vendor:4211 DAVID MACGREGOR Check Sequence: 49 ACH Enabled: False AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 9 Invoice No Description Amount Payment Date Acct Number Reference 10/16/2015 Farmers Market Token Collection Log 10/15/15 376.00 10/27/2015 226-00000-220100 376.00Check Total: Vendor:1229 MAJIRS ADVERTISING & DESIGN INC Check Sequence: 50 ACH Enabled: True 582 1/4 page -Experience Monti Comm Resource 295.00 10/27/2015 226-45122-434990 295.00Check Total: Vendor:3745 MANSFIELD OIL COMPANY Check Sequence: 51 ACH Enabled: True 870012 596 gal. Diesel @ $1.85210 1,379.28 10/27/2015 101-43120-421200 870059 804 gal. unleaded @ $1.85460 1,850.48 10/27/2015 101-43120-421200 3,229.76Check Total: Vendor:1308 MARCO INC Check Sequence: 52 ACH Enabled: True 289636144 10/10-11/10/15 Contract 5,078.52 10/27/2015 702-00000-441500 5,078.52Check Total: Vendor:2272 MBPTA Check Sequence: 53 ACH Enabled: False 10/12/2015 2015 Fall Seminar Registration10/22/15 DW 85.00 10/27/2015 101-42400-433100 85.00Check Total: Vendor:1314 MCDOWALL COMPANY Check Sequence: 54 ACH Enabled: False 226357 9/4/15 - Vacuum Pump; (5.5) hrs labor 1,279.01 10/27/2015 609-49754-440440 1,279.01Check Total: Vendor:2215 METRO GOLDWYN MAYER INC Check Sequence: 55 ACH Enabled: True 093015 MGM Sept. 2015 95.96 10/27/2015 656-49879-430920 95.96Check Total: Vendor:2217 MLB NETWORK LLC AFFILIATE SALE Check Sequence: 56 ACH Enabled: False 093015 MLB Sept 2015 261.66 10/27/2015 656-49879-430920 261.66Check Total: Vendor:1738 MN DEPT OF HEALTH Check Sequence: 57 ACH Enabled: False Qtr 3 2015 Community Water Supply Service Connection Fee Qtr 3 2015 6,570.00 10/27/2015 601-49440-443750 6,570.00Check Total: AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 10 Invoice No Description Amount Payment Date Acct Number Reference Vendor:1377 MONTICELLO SENIOR CENTER Check Sequence: 58 ACH Enabled: True 10/16/2015 Monthly Allocation - October 4,583.33 10/27/2015 101-45175-444310 4,583.33Check Total: Vendor:1629 MP NEXLEVEL LLC Check Sequence: 59 ACH Enabled: True 1102745 to be paid by Cedar Creek -billed 10-15-15 1,168.40 10/27/2015 656-00000-115050 1102844 (3) installs 195.00 10/27/2015 656-49877-440100 1,363.40Check Total: Vendor:2218 MUSIC CHOICE Check Sequence: 60 ACH Enabled: True 09302015 Music Choice Sept. 2015 337.83 10/27/2015 656-49879-430920 337.83Check Total: Vendor:1098 NATIONWIDE CLEC LLC Check Sequence: 61 ACH Enabled: True 1714 FNM Reg Reminder & Filings- FCC & MN $8500 annually 2,125.00 10/27/2015 656-49870-431970 2,125.00Check Total: Vendor:3138 NBC UNIVERSAL Check Sequence: 62 ACH Enabled: True 909614 Bravo Sept 2015 280.35 10/27/2015 656-49879-430920 909616 chiller Sept 2015 25.00 10/27/2015 656-49879-430920 909617 cloo Sept 2015 25.00 10/27/2015 656-49879-430920 909618 CNBC Sept 2015 498.40 10/27/2015 656-49879-430920 909620 CNBC World Sept 2015 25.00 10/27/2015 656-49879-430920 909621 E! Sept 2015 274.12 10/27/2015 656-49879-430920 909623 Esquire Sept 2015 193.13 10/27/2015 656-49879-430920 909627 msnbc Sept 2015 398.72 10/27/2015 656-49879-430920 909628 Mun2 Sept 2015 28.52 10/27/2015 656-49879-430920 909629 Olympics Sept 2015 137.06 10/27/2015 656-49879-430920 909630 Oxygen Sept 2015 261.66 10/27/2015 656-49879-430920 909633 Syfy Sept 2015 323.96 10/27/2015 656-49879-430920 909634 Golf Sept 2015 323.96 10/27/2015 656-49879-430920 909635 Telemundo Sept 2015 43.40 10/27/2015 656-49879-430920 909636 Universal HD Sept 2015 175.76 10/27/2015 656-49879-430920 909638 USA Sept 2015 996.80 10/27/2015 656-49879-430920 909639 NBCSN Sept 2015 249.20 10/27/2015 656-49879-430920 919632 Sprout Sept 2015 25.00 10/27/2015 656-49879-430920 4,285.04Check Total: Vendor:2518 NEOFUNDS BY NEOPOST Check Sequence: 63 ACH Enabled: False AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 11 Invoice No Description Amount Payment Date Acct Number Reference 10/1/2015 Postage for pkgs to Dept of Public Safety Sept 2015 (16) 101.98 10/27/2015 217-41990-432200 10/1/2015 Postage for pkg to RMA# 32947 - Sept 2015 8.28 10/27/2015 101-42200-432200 10/1/2015 Postage for pkg to DNR - Sept 2015 5.32 10/27/2015 101-41910-443990 115.58Check Total: Vendor:2082 NEUSTAR INC Check Sequence: 64 ACH Enabled: True 19894 M10800731 Acct. 19894 - 9/1-31/2015 Local # Portability 315.00 10/27/2015 656-49870-431990 315.00Check Total: Vendor:2216 NHL NETWORK Check Sequence: 65 ACH Enabled: False 093015 NHL SD Sept 2015 215.56 10/27/2015 656-49879-430920 215.56Check Total: Vendor:1687 NORTHLAND SECURITIES INC Check Sequence: 66 ACH Enabled: False 4252 EDA - Special Tax Levy Authority - Sept. 2015 165.00 10/27/2015 213-46301-431990 165.00Check Total: Vendor:1401 NORTHWEST ASSOCIATED CONSULTANTS INC Check Sequence: 67 ACH Enabled: True 22011 Sept 2015 - Tech Assistance - City Projects 1,399.75 10/27/2015 101-41910-431990 22012 ZQCSRZ - Sept 2015 - Tech Assist - Quarry/Venture Bank Zoning 2,278.50 10/27/2015 101-00000-220110 22012 ZSPDCK - Sept 2015 - Tech Assist - Sunset Ponds PUD Amendment 1,763.00 10/27/2015 101-00000-220110 22012 Sept 2015 - Tech Assist - Quarry - Edmonson Re-Use 196.40 10/27/2015 101-41910-431990 22012 Sept 2015 - Tech Assist - Quarry - AutoZone 77.50 10/27/2015 101-41910-431990 22013 Sept 2015 - Tech Assistance - Meetings 300.00 10/27/2015 101-41910-431990 6,015.15Check Total: Vendor:1411 OLSON & SONS ELECTRIC INC Check Sequence: 68 ACH Enabled: True 51993 Material- lamp; bucket truck rent - wall pack by Load Dock 65.85 10/27/2015 609-49754-440100 51993 Labor- lamp; bucket truck rent - wall pack by Load Dock 88.00 10/27/2015 609-49754-440100 153.85Check Total: Vendor:1412 OMANN BROTHERS INC Check Sequence: 69 ACH Enabled: False 11908 (2) AC mix 128.88 10/27/2015 101-43120-422400 11916 (2.02) AC mix 130.17 10/27/2015 101-43120-422400 259.05Check Total: Vendor:2131 ONVOY LLC Check Sequence: 70 ACH Enabled: True 151002008669 10/02-11/01/2015 A-links; 800 Dips 1,286.74 10/27/2015 656-49879-430910 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 12 Invoice No Description Amount Payment Date Acct Number Reference 1,286.74Check Total: Vendor:4015 OSI BATTERIES Check Sequence: 71 ACH Enabled: False 317120 (288) AA batteries 107.42 10/27/2015 101-42200-421990 107.42Check Total: Vendor:1273 PAUSTIS & SONS WINE CO Check Sequence: 72 ACH Enabled: False 8518078 resale - wine 348.00 10/27/2015 609-49750-425300 8518078 freight 7.00 10/27/2015 609-49750-433300 8518736 resale - wine 721.02 10/27/2015 609-49750-425300 8518736 freight 11.25 10/27/2015 609-49750-433300 1,087.27Check Total: Vendor:1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 73 ACH Enabled: False 222529 resale- liquor credit ref inv# 2860405 -188.04 10/27/2015 609-49750-425100 222980 resale- winecredit ref inv# 2861247 -48.00 10/27/2015 609-49750-425300 222980 freight - credit ref inv# 2861247 -1.44 10/27/2015 609-49750-433300 2861247 resale- wine 2,704.30 10/27/2015 609-49750-425300 2861247 freight 69.11 10/27/2015 609-49750-433300 2862253 freight 14.40 10/27/2015 609-49750-433300 2862253 resale - liquor 1,439.01 10/27/2015 609-49750-425100 2864134 freight 0.36 10/27/2015 609-49750-433300 2864135 freight 24.84 10/27/2015 609-49750-433300 2864135 resale - wine 987.40 10/27/2015 609-49750-425300 2864136 resale - liquor 404.94 10/27/2015 609-49750-425100 2864136 freight 4.32 10/27/2015 609-49750-433300 2864137 freight 2.88 10/27/2015 609-49750-433300 2864137 resale - wine 106.80 10/27/2015 609-49750-425300 2865024 resale- liquor 5,259.35 10/27/2015 609-49750-425100 2865024 freight 59.04 10/27/2015 609-49750-433300 2866052 resale- liquor 773.20 10/27/2015 609-49750-425100 2866052 freight 14.40 10/27/2015 609-49750-433300 2866053 freight 14.88 10/27/2015 609-49750-433300 2866053 resale - wine 500.40 10/27/2015 609-49750-425300 2867912 resale- liquor 2,631.50 10/27/2015 609-49750-425100 2867912 freight 47.52 10/27/2015 609-49750-433300 2867913 freight 5.76 10/27/2015 609-49750-433300 2867913 resale - liquor 527.12 10/27/2015 609-49750-425100 2867914 resale- wine 579.80 10/27/2015 609-49750-425300 2867914 freight 15.84 10/27/2015 609-49750-433300 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 13 Invoice No Description Amount Payment Date Acct Number Reference 2868691 resale- liquor 4,862.44 10/27/2015 609-49750-425100 2868691 freight 93.59 10/27/2015 609-49750-433300 2868692 freight 36.00 10/27/2015 609-49750-433300 2868692 resale - wine 1,197.05 10/27/2015 609-49750-425300 22,138.77Check Total: Vendor:4060 POP MEDIA NETWORKS, LLC POP MEDIA GROUP, LLC Check Sequence: 74 ACH Enabled: True 158100 Pop Sept 2015 466.35 10/27/2015 656-49879-430920 466.35Check Total: Vendor:4022 REINHART FOODSERVICE LLC Check Sequence: 75 ACH Enabled: False 133168 resale - concession- torilla chips; cheese cups; pretzels, etc 400.84 10/27/2015 226-45127-425410 133168 Party food - pizza, etc 175.18 10/27/2015 226-45127-421460 133168 freight 7.99 10/27/2015 226-45122-433300 584.01Check Total: Vendor:2602 RFD TV Check Sequence: 76 ACH Enabled: False 2189-1282 RFD-TV Sept 2015 19.84 10/27/2015 656-49879-430920 19.84Check Total: Vendor:1474 PATRICIA A SALZWEDEL Check Sequence: 77 ACH Enabled: True 10/16/2015 Semi Monthly Contract Payment 1,593.75 10/27/2015 101-42700-431200 1,593.75Check Total: Vendor:4261 KRYSTLE SAMUELSON Check Sequence: 78 ACH Enabled: False 10/08/2015 (2) matted photo's - Jarrid; S. Trevor M. 85.48 10/27/2015 101-42200-421990 85.48Check Total: Vendor:3751 CHRIS SCHYMA Check Sequence: 79 ACH Enabled: False 10/16/2015 Farmers Market Token Collection Log 10/15/15 75.00 10/27/2015 226-00000-220100 75.00Check Total: Vendor:2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 80 ACH Enabled: False W4960225 9/26/2015 Chase McKinney R2252 112.00 10/27/2015 226-45122-431992 W4971443 10/3/2015 Ziegler Wedding R2261 140.00 10/27/2015 226-45122-431992 252.00Check Total: AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 14 Invoice No Description Amount Payment Date Acct Number Reference Vendor:2301 SHOWTIME NETWORKS INC Check Sequence: 81 ACH Enabled: False 093015 Showtime Sept 2015 125.40 10/27/2015 656-49879-430920 125.40Check Total: Vendor:2212 SINCLAIR TELEVISION GROUP INC Check Sequence: 82 ACH Enabled: False 093015 WUCW Sept 2015 402.05 10/27/2015 656-49879-430920 402.05Check Total: Vendor:3688 SOURCEONE SOLUTIONS LLC Check Sequence: 83 ACH Enabled: True 5250 Postage - Oct 2015 564.42 10/27/2015 656-49870-432200 5250 mnthly bill; auto pay; acct code ch; MSAG File;911 prog; 3,380.00 10/27/2015 656-49870-431800 5250 credit Sept 2015- feature not billed for business -1,800.00 10/27/2015 656-49870-431800 2,144.42Check Total: Vendor:3309 SOUTHERN WINE & SPIRITS OF MINNESOTA Check Sequence: 84 ACH Enabled: False 1334814 freight 0.70 10/27/2015 609-49750-433300 1334815 resale - liquor 1,222.00 10/27/2015 609-49750-425100 1334815 freight 18.20 10/27/2015 609-49750-433300 1334816 freight 12.60 10/27/2015 609-49750-433300 1334816 resale-wine 468.00 10/27/2015 609-49750-425300 1337163 freight 7.23 10/27/2015 609-49750-433300 1337163 resale - liquor 660.26 10/27/2015 609-49750-425100 1337164 resale - mix 38.87 10/27/2015 609-49750-425400 1337164 freight 1.40 10/27/2015 609-49750-433300 1337165 freight 32.20 10/27/2015 609-49750-433300 1337165 resale - wine 1,689.14 10/27/2015 609-49750-425300 4,150.60Check Total: Vendor:3829 STEVE'O'SEPTIC Check Sequence: 85 ACH Enabled: True Oct 2015 (15) porta Toilet 9/13-10/11/2015; 9/23/15 Tip Over Charge 776.25 10/27/2015 101-45201-431990 776.25Check Total: Vendor:2254 SUNRAY PRINTING SOLUTIONS INC Check Sequence: 86 ACH Enabled: False 82227 Postage for Fall/Winter Newsletter (5,374) 1,057.54 10/27/2015 101-41940-432200 1,057.54Check Total: Vendor:3634 TAPPER'S, INC.Check Sequence: 87 ACH Enabled: False 26798.01 (6) Display Units 2,581.03 10/27/2015 609-49754-424100 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 15 Invoice No Description Amount Payment Date Acct Number Reference 2,581.03Check Total: Vendor:1518 TDS TELECOM Check Sequence: 88 ACH Enabled: True 665-837-0005 Voice - non published number charges 153.00 10/27/2015 702-00000-432100 665-838-0000 Voice - non published number charges 244.50 10/27/2015 702-00000-432100 763-271-3230 TDS 100.65 10/27/2015 702-00000-432100 763-271-3257 TDS 90.14 10/27/2015 702-00000-432100 763-295-2005 TDS 17.95 10/27/2015 702-00000-432100 763-295-3714 TDS 329.82 10/27/2015 702-00000-432100 763-295-4054 TDS 46.59 10/27/2015 702-00000-432100 982.65Check Total: Vendor:2251 TEGNA/GANNETT CO INC Check Sequence: 89 ACH Enabled: False 504-1145 Tegna Sept 2015 1,352.35 10/27/2015 656-49879-430920 1,352.35Check Total: Vendor:3934 JEREMY TEICHER Check Sequence: 90 ACH Enabled: False 10/16/2015 Farmers Market Token Collection Log 10/15/15 75.00 10/27/2015 226-00000-220100 75.00Check Total: Vendor:1522 THORPE DISTRIBUTING COMPANY Check Sequence: 91 ACH Enabled: True 756507 resale - beer credit -112.85 10/27/2015 609-49750-425200 756512 resale - beer credit -14.00 10/27/2015 609-49750-425200 924305 resale - beer 33.00 10/27/2015 609-49750-425200 924306 resale - beer 6,233.98 10/27/2015 609-49750-425200 925554 resale - beer 352.10 10/27/2015 609-49750-425200 925554 resale - wine 25.10 10/27/2015 609-49750-425300 925555 resale - N/A beer 52.90 10/27/2015 609-49750-425400 925557 resale - beer 12,031.75 10/27/2015 609-49750-425200 18,601.98Check Total: Vendor:2252 TOWER DISTRIBUTION COMPANY Check Sequence: 92 ACH Enabled: False 465070 WGN America Sept. 2015 189.36 10/27/2015 656-49879-430920 189.36Check Total: Vendor:3594 TRIMARK Check Sequence: 93 ACH Enabled: False 2513043 (13) bales asst. bags; coffee; paper plates; canliner 444.55 10/27/2015 609-49754-421990 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 16 Invoice No Description Amount Payment Date Acct Number Reference 444.55Check Total: Vendor:1544 US POSTAL SERVICE Check Sequence: 94 ACH Enabled: False 10/20/2015 PI 42 - UB Qtr 3 2015 (3,958 pcs) (1/2) 932.11 10/27/2015 601-49440-432200 10/20/2015 PI 42 - UB Qtr 3 2015 (3,958 pcs) (1/2) 932.11 10/27/2015 602-49490-432200 9/15/2015 PI 42 - UB Qtr 2 Deliquent UB Billing (1,147 pcs) (1/2) 270.12 10/27/2015 601-49440-432200 9/15/2015 PI 42 - UB Qtr 2 Deliquent UB Billing (1,147 pcs) (1/2) 270.12 10/27/2015 602-49490-432200 2,404.46Check Total: Vendor:2534 VAULTAS ALEXANDRIA LLC Check Sequence: 95 ACH Enabled: True 2469 Termination of Contract-(10) Gigabite Transport Cross 28,800.00 10/27/2015 656-49877-443990 28,800.00Check Total: Vendor:1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC Check Sequence: 96 ACH Enabled: False 00051901 12C003 - Progress Inv# 30 WWTP - Sept 2015 150.78 10/27/2015 602-00000-165010 150.78Check Total: Vendor:1552 VIKING COCA COLA BOTTLING CO Check Sequence: 97 ACH Enabled: True 1633584 resale - soda pop 198.25 10/27/2015 609-49750-425400 272559 resale - soda pop 230.75 10/27/2015 609-49750-425400 429.00Check Total: Vendor:2644 VIKINGS CHILDRENS FUND Check Sequence: 98 ACH Enabled: False Fundraiser Vikings Children's Fund 9/1-10/16/2015 2,076.00 10/27/2015 609-49754-378160 2,076.00Check Total: Vendor:1684 VINOCOPIA Check Sequence: 99 ACH Enabled: True 0134599 resale - liquor 470.50 10/27/2015 609-49750-425100 0134599 resale - wine 248.00 10/27/2015 609-49750-425300 0134599 freight 12.50 10/27/2015 609-49750-433300 0134600 resale - liquor 283.50 10/27/2015 609-49750-425100 0134600 freight 7.50 10/27/2015 609-49750-433300 0135621 resale - liquor 184.88 10/27/2015 609-49750-425100 0135621 resale - wine 56.00 10/27/2015 609-49750-425300 0135621 freight 2.50 10/27/2015 609-49750-433300 1,265.38Check Total: Vendor:1555 VONCO II LLC Check Sequence: 100 ACH Enabled: False AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 17 Invoice No Description Amount Payment Date Acct Number Reference 29970 (1.27) tons-Remove old shed @ reservoir 72.18 10/27/2015 602-49490-431990 72.18Check Total: Vendor:1561 WATER LABORATORIES INC Check Sequence: 101 ACH Enabled: False 5153 Sept. 2015 Water Testing 240.00 10/27/2015 601-49440-422740 240.00Check Total: Vendor:4220 WEBBER RECREATIONAL DESIGN, INC Check Sequence: 102 ACH Enabled: False 540 (6) swing mats; dlvry- Pioneer Park 1,250.00 10/27/2015 101-45201-421650 540 (6) swing mats; dlvry- Hunters Playgroun 1,250.00 10/27/2015 101-45201-421650 2,500.00Check Total: Vendor:1567 WES OLSON ELECTRIC LLC Check Sequence: 103 ACH Enabled: False 7446 Materials - (1) RO^ recess can LED 239.50 10/27/2015 226-45122-440100 7446 Labor- (1) RO^ recess can LED 68.00 10/27/2015 226-45122-440100 307.50Check Total: Vendor:1568 WEST SHERBURNE TRIBUNE Check Sequence: 104 ACH Enabled: False 73206 Job Fair ad- 9/19/2015 93.20 10/27/2015 226-45122-434990 93.20Check Total: Vendor:1572 THE WINE COMPANY Check Sequence: 105 ACH Enabled: True 405983 resale - wine 1,232.00 10/27/2015 609-49750-425300 405983 freight 9.90 10/27/2015 609-49750-433300 1,241.90Check Total: Vendor:1573 WINE MERCHANTS INC Check Sequence: 106 ACH Enabled: False 7049539 resale - wine 1,040.00 10/27/2015 609-49750-425300 7049539 freight 14.40 10/27/2015 609-49750-433300 7051397 resale - wine 762.00 10/27/2015 609-49750-425300 7051397 freight 17.28 10/27/2015 609-49750-433300 1,833.68Check Total: Vendor:1209 WIRTZ BEVERAGE MINNESOTA WINE & SPIRITS Check Sequence: 107 ACH Enabled: False 1080383155 resale- liquor 2,416.47 10/27/2015 609-49750-425100 1080383155 resale- wine 360.00 10/27/2015 609-49750-425300 1080383155 freight 55.42 10/27/2015 609-49750-433300 1080386184 resale- liquor 4,370.56 10/27/2015 609-49750-425100 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 18 Invoice No Description Amount Payment Date Acct Number Reference 1080386184 freight 62.99 10/27/2015 609-49750-433300 7,265.44Check Total: Vendor:2219 WORLD FISHING NETWORK LTD Check Sequence: 108 ACH Enabled: True 698-1013 World Fishing Sept 2015 22.94 10/27/2015 656-49879-430920 22.94Check Total: Vendor:1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 109 ACH Enabled: True 10/13/2015 Court Fines & Fees for Sept 2015 1,443.49 10/27/2015 101-42100-430410 1,443.49Check Total: Vendor:1581 WRIGHT CO RECORDER Check Sequence: 110 ACH Enabled: False 201500000073 Declaration A 1298023 46.00 10/27/2015 101-41310-443990 201500000073 Satisfaction of Mortgage K Holker A 1298024 46.00 10/27/2015 101-41310-443990 201500000073 Release - A 1298025 46.00 10/27/2015 101-41910-431990 201500000073 Amendment - A 1298026 46.00 10/27/2015 101-41310-443990 184.00Check Total: Vendor:2043 WRIGHT COUNTY PARKS Check Sequence: 111 ACH Enabled: False 3-2014 ZZBCOL-EXPENS - Ballfields 2015 1,390.00 10/27/2015 229-45202-431990 1,390.00Check Total: Vendor:1584 WSB & ASSOCIATES INC Check Sequence: 112 ACH Enabled: True 01494-850 8 Swan River School Expansion - August 2015 459.00 10/27/2015 101-41310-431990 459.00Check Total: Vendor:2426 XCEL ENERGY Check Sequence: 113 ACH Enabled: False 10/20/2015 14C002-PHOSPH- WWTF relocate overhead lines-1460 CR75 7,971.36 10/27/2015 602-00000-165010 10/20/2015 -2 Install underground facilities- Chelsea Rd 50% 117,496.33 10/27/2015 245-43162-443990 125,467.69Check Total: Vendor:1907 XO COMMUNICATIONS LLC Check Sequence: 114 ACH Enabled: True 0277776660 data & internet access- 10/1-31/2015 1,918.42 10/27/2015 656-49879-430930 0277813262 data & internet access- 10/1-31/2015 5,230.12 10/27/2015 656-49879-430930 7,148.54Check Total: Vendor:2076 ZAYO BANDWIDTH LLC Check Sequence: 115 ACH Enabled: True AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 19 Invoice No Description Amount Payment Date Acct Number Reference 003293-10/15 10/1-10/31/2015 Private Line; cost recovery surcharge 2,478.33 10/27/2015 656-49879-430910 2,478.33Check Total: Total for Check Run: Total of Number of Checks: 561,902.77 115 AP-Computer Check Proof List by Vendor (10/21/2015 - 12:22 PM)Page 20 The preceding list of bills payable was reviewed and approved for payment. Date: 10/26/2015 Approved by ____________________________________ Mayor Brian Stumpf User: Printed:10/14/2015 - 2:40PM Debbie.Davidson Computer Check Proof List by Vendor Accounts Payable Batch:00201.10.2015 - 201.10.2015 US Bank Invoice No Description Amount Payment Date Acct Number Reference Vendor:3241 LINCOLN FINANCIAL GROUP Check Sequence: 1 ACH Enabled: True 10/1/2015 October 2015 1,791.56 10/15/2015 101-00000-217066 1,791.56Check Total: Vendor:2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 2 ACH Enabled: True 10/6/15 Monti Napa Battery cable 3.69 10/15/2015 101-43120-422100 10/6/15 Monti Chamber - Chamber Lunch River City Extreme 12.00 10/15/2015 656-49870-443990 10/6/15 Randy's Sanitation - Sept. 2015 shred 16.54 10/15/2015 656-49870-431990 10/6/15 General Rental - 20 lbs Propane fill 17.78 10/15/2015 101-43120-421990 10/6/15 Cub Foods - resale- lemons/limes 27.71 10/15/2015 609-49750-425500 10/6/15 NBP- (2) cartons paper; paper clips 79.64 10/15/2015 656-49870-421990 10/6/15 Aramark - June 25, 2015 - Parks 26.29 10/15/2015 101-45201-441700 10/6/15 Aramark - June 25, 2015 - Sewer 11.15 10/15/2015 602-49490-441700 10/6/15 Aramark - June 25, 2015 - Water 11.15 10/15/2015 601-49440-441700 10/6/15 Aramark - June 25, 2015 - Streets 36.92 10/15/2015 101-43120-441700 10/6/15 Aramark - June 25, 2015 - Shop towels 17.80 10/15/2015 101-43127-421990 10/6/15 Red's - #203 - Battery 121.30 10/15/2015 101-45201-422110 10/6/15 MN Fall Expo - 10-7-15 Expo- TM,TB,TE, AG, MH, RH, SI, MR 200.00 10/15/2015 101-43120-433100 10/6/15 Streichers - Utility 1- auto eject 15 amp 120v; auto eject red 209.98 10/15/2015 101-42200-421990 10/6/15 Paypal- 10-pin Mini DIN to 6x RCA cable 210.00 10/15/2015 656-49877-421990 10/6/15 Sherwin Williams - (20) 5 gal wht; (2) canvas drop; etc 277.20 10/15/2015 101-45203-421990 10/6/15 Spirit Comm - Sept. 2015 658.32 10/15/2015 656-49877-431990 10/6/15 Central Wood Products - ZPARKS-HUNTER (100) Rec-Step 1,715.00 10/15/2015 229-45202-453010 10/6/15 Televent - weather syst.annual 10/1/15-9/30/16 1,500.00 10/15/2015 101-43120-431990 10/6/15 Televent - weather syst.annual 10/1/15-9/30/16 1,500.00 10/15/2015 101-43125-431990 10/6/15 Televent - weather syst.annual 10/1/15-9/30/16 1,632.00 10/15/2015 101-43127-431990 10/6/15 Home Depot - 7/8 x 4-12ft cedar board- Dragston Bench 7.14 10/15/2015 101-45201-421650 10/6/15 MN GFOA - Begin Gov't Acctg Conference RLC 10-14-15 30.00 10/15/2015 101-41520-433100 10/6/15 Dacotah Paper - Cups 55.59 10/15/2015 226-45203-425410 10/6/15 Dacotah Paper - Vacuum hose, squeeges 115.99 10/15/2015 226-45122-440440 10/6/15 Dacotah Paper - Lockerroom/Bathroom Supplies 102.79 10/15/2015 226-45122-421990 10/6/15 Dacotah Paper - Cleaning Supplies 59.75 10/15/2015 226-45122-421100 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 1 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Gradys - Supplies for Suit Spinner 14.98 10/15/2015 226-45122-422100 10/6/15 Home Depot - Tool for Suit Spinner 6.97 10/15/2015 226-45122-422990 10/6/15 Amazon - Paper 82.60 10/15/2015 226-45122-420990 10/6/15 OfficeMax - Index Card Box 2.42 10/15/2015 226-00000-220100 10/6/15 Dicks Sporting Goods - Flag Football 80.42 10/15/2015 226-45127-421980 10/6/15 Ausco Design - T Shirts for Bertram Trail Run (212) 1,951.75 10/15/2015 226-45127-421980 10/6/15 Extractor Corp - Suit Spinner Parts for Mens Locker Room 66.50 10/15/2015 226-45122-421610 10/6/15 USPS - Priority Mail to St.Paul 4lbs 1.6 oz 9.44 10/15/2015 217-41990-432200 10/6/15 USPS - Priority Mail to St.Paul (2 pkgs) 16.50 10/15/2015 217-41990-432200 10/6/15 Monticello Printing - Building Observation Notices (1000) 195.00 10/15/2015 101-41910-421990 10/6/15 Barcode Planet - Register Ribbon (12) 190.28 10/15/2015 101-41940-420990 10/6/15 Verizon - July 21 - August 20 26.06 10/15/2015 101-43120-432100 10/6/15 Verizon - FIREDN - July 21 - August 20 70.00 10/15/2015 101-42200-432100 10/6/15 Randys Sanitation - September 2015 Shredding CH 16.54 10/15/2015 101-41940-431990 10/6/15 Randys Sanitation - September 2015 Shredding DMV 16.54 10/15/2015 217-41990-431990 10/6/15 NBP - tape, dry erase markers, paper, letter opener, 100.20 10/15/2015 101-41940-420990 10/6/15 Walmart - hanger, pic hanger, GV HD 25.67 10/15/2015 217-41990-421990 10/6/15 Super America - unleaded fuel 10.718 gals @ $2.299 24.64 10/15/2015 217-41990-421200 10/6/15 MN GFOA - Int Gov't Acctg Conference - JC - 10-20-15 30.00 10/15/2015 101-41520-433100 10/6/15 NBP - Paper, Tape, Calendars, 151.90 10/15/2015 226-45122-420990 10/6/15 Gradys - (2) keyblank 3.98 10/15/2015 101-45201-421650 10/6/15 Martie's - (2) Wildflower 9.90 10/15/2015 101-45201-422500 10/6/15 Runnings - (2) electrical testers 17.98 10/15/2015 101-45201-421650 10/6/15 Martie's - Rye Grass Seed 18.95 10/15/2015 101-45201-422500 10/6/15 Home Depot -(4) 60lb sand/top mix; (2) 60lb concrete; etc 36.81 10/15/2015 101-43130-421990 10/6/15 Home Depot -(8) 1/2" x 4' rebar 25.48 10/15/2015 101-45201-421650 10/6/15 Monti Napa- stock (2) halo. capsule;(2) fog lamp caps; bulb 31.90 10/15/2015 101-43127-422110 10/6/15 MPSTMA - Fall Workshop J.B 40.00 10/15/2015 101-45201-433100 10/6/15 Home Depot -(2) tape meas.; (2) utilty knife; 5lb sinker; etc 85.29 10/15/2015 101-45201-421650 10/6/15 Cub Foods -(5) coffee; (3) plates; tissue; misc. clean prod; etc 109.63 10/15/2015 101-43127-421990 10/6/15 Dyna - (50) thermapod; (150) asst.mach. screw; (200) nut match 110.87 10/15/2015 101-43127-421990 10/6/15 Epic Sports - (6) chain basketball nets 184.60 10/15/2015 101-45201-421650 10/6/15 Sherwin Williams - (15) 5 gal br. white 188.52 10/15/2015 101-45201-421650 10/6/15 Gradys -ZPARKS-HUNTER - BLD- Joist Nail1.5" 6.49 10/15/2015 229-45202-453010 10/6/15 Home Depot - stromwater- (3) 60lb sand/top mix; 60 lb concrete 18.42 10/15/2015 101-43130-421990 10/6/15 Ausco Design - (2) Safety Yellow shirts 22.00 10/15/2015 101-45201-420650 10/6/15 OfficeMax - 500 ct Labels 50.22 10/15/2015 656-49870-421990 10/6/15 Zee Medical - burn gel; clean & safe box; 4'x16' waterjel burns 54.27 10/15/2015 656-49870-421990 10/6/15 Trueman Welters - #211- Hyd. Filter 76.00 10/15/2015 101-45201-422110 10/6/15 Trueman Welters - #211- cover 34.66 10/15/2015 101-45201-422110 10/6/15 NBP-(4) thermal roll 232.99 10/15/2015 609-49754-421990 10/6/15 Big Mouth Inc.- resale - (18) can coolers 129.85 10/15/2015 609-49750-425400 10/6/15 Home Depot - ZPARKS-HUNTER-BLD-1/2' X 4 X 8 9.05 10/15/2015 229-45202-453010 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 2 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Runnings - pole saw chain 15.88 10/15/2015 101-43120-422100 10/6/15 Gradys -battery tester; 2pk C batteries 17.98 10/15/2015 101-45201-421990 10/6/15 Gradys - (2) foam paint brush 2.58 10/15/2015 601-49440-422220 10/6/15 Gradys - Riverside Cemetary- Drain Boil Brs HD3-4" MPT 8.99 10/15/2015 651-49010-422990 10/6/15 Cub Foods - resale- lemons/limes 18.54 10/15/2015 609-49750-425500 10/6/15 Home Depot - (2) 60lb sand/topping mix 20.73 10/15/2015 101-43130-421990 10/6/15 Home Depot - ZPARKS-HUNTER-BLD-(3) 1/2' X 4 X 8: (4) 2x4-10' 40.11 10/15/2015 229-45202-453010 10/6/15 USPS -(15) Certified Letters 59.10 10/15/2015 656-49870-432200 10/6/15 Martie's - Crossbow stump killer concentrate 80.50 10/15/2015 101-43120-422500 10/6/15 Home Depot -sledge/maul; dble face hammer; asst pipe; etc (1/2) 49.69 10/15/2015 601-49440-422700 10/6/15 Home Depot -sledge/maul; dble face hammer; asst pipe; etc (1/2) 49.68 10/15/2015 602-49490-422700 10/6/15 G & K - floor mats- #1043254225, #1043265166 148.30 10/15/2015 609-49754-431990 10/6/15 NBP-(2) suckers 159.06 10/15/2015 609-49754-421990 10/6/15 Lano Equipt- #121 - Harness Kit- 14PIN Conv. 267.04 10/15/2015 101-43120-422100 10/6/15 Mn State Fire Cheifs Asso- 2015 Annual Conf. M. Mossey 300.00 10/15/2015 101-42200-433100 10/6/15 Mn State Fire Cheifs Asso- 2015 Annual Conf. D. Anderson 300.00 10/15/2015 101-42200-433100 10/6/15 Mn State Fire Cheifs Asso- 2015 Annual Conf. D. Gyllies 440.00 10/15/2015 101-42200-433100 10/6/15 Home Depot -(2) 18v Hammer-Drill; 2pk battert 18v; adapter 312.93 10/15/2015 101-45201-421650 10/6/15 Aramark - Aug. 2015 (4) inv.- Parks 108.66 10/15/2015 101-45201-441700 10/6/15 Aramark - Aug. 2015 (4) inv.- Sewer 44.60 10/15/2015 602-49490-441700 10/6/15 Aramark - Aug, 2015 (4) inv. - Water 44.60 10/15/2015 601-49440-441700 10/6/15 Aramark - Aug, 2015 (4) inv. - Streets 159.18 10/15/2015 101-43120-441700 10/6/15 Aramark -Aug. 2015 (4) inv. - Shop towels 118.65 10/15/2015 101-43127-421990 10/6/15 WHCE- Sunset Ponds/94th 8/1-9/1/2015 usage 570kWh 81.58 10/15/2015 602-49490-438100 10/6/15 WHCE- 1645 $ 1675 CR39 - 7/12-8/12/2015 28.72 10/15/2015 602-49490-438100 10/6/15 WHCE- 119 E 3rd St Nov. 2015 19.95 10/15/2015 217-41990-438100 10/6/15 WHCE- 2171 W River St -Nov. 2015 36.45 10/15/2015 101-45201-438100 10/6/15 WHCE- 303 W 6th St -Nov. 2015; Serv. Agremnt 87.95 10/15/2015 101-42200-438100 10/6/15 WHCE- 5980 Jason Ave NE -Nov. 2015t 19.95 10/15/2015 601-49440-431900 10/6/15 WHCE- 505 Wlanut St- MCC -Nov. 2015 27.95 10/15/2015 226-45122-431900 10/6/15 WHCE- 505 Wlanut St- repair/trip 90.00 10/15/2015 226-45122-440100 10/6/15 WHCE- 207 Chelsea Rd- Nov. 2015 32.95 10/15/2015 601-49440-431900 10/6/15 WHCE- 209 Cedar St- Nov. 2015 29.95 10/15/2015 601-49440-431900 10/6/15 WHCE-132 E Broadway- Nov. 2015 19.95 10/15/2015 601-49440-431900 10/6/15 WHCE-107 River St W- Nov. 2015 19.95 10/15/2015 101-45201-431900 10/6/15 WHCE-545 Hwy 25 N Oct. panic button 21.32 10/15/2015 609-49754-431900 10/6/15 WHCE-505 Walnut St MCC - Oct. panic button 19.95 10/15/2015 226-45122-431900 10/6/15 WHCE-200 Dundas Rd - Oct. panic button 29.95 10/15/2015 601-49440-431900 10/6/15 WHCE-909 golf Course Rd- Oct. panic button 19.95 10/15/2015 101-43110-431900 10/6/15 WHCE-Street Lighting- Nove 2015 Service 1,305.96 10/15/2015 101-43160-438100 10/6/15 Gradys - Acrylic 18 x 24 x .100" 13.99 10/15/2015 602-49490-422700 10/6/15 Home Depot - stromwater- (2) 60lb sand/top mix; (2) 60 lb concrt 16.08 10/15/2015 101-43130-421990 10/6/15 Walmart -LP tank exchange 18.98 10/15/2015 101-43120-421990 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 3 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Gradys - (3) 60lb sand mix Quikrete 19.47 10/15/2015 601-49440-422700 10/6/15 Monti Vacuum Center - (1) Oreck bag 19.95 10/15/2015 101-43127-421990 10/6/15 Runnings - chain - 18" 25.88 10/15/2015 101-43120-422100 10/6/15 Home Depot - (4) 10' Rebar; (4) 4' Rebar 31.04 10/15/2015 101-45201-421650 10/6/15 Gradys -ZPARKS-HUNTER - BLD- duct tape; (2) conduit; etc 42.40 10/15/2015 229-45202-453010 10/6/15 Gradys - Lift Sta. Sunset Pnds- Paint 1 gal; roller; refills;etc 51.21 10/15/2015 602-49490-422700 10/6/15 Monti Chamber - Fall Harvest Expo 10/4/2015 150.00 10/15/2015 656-49870-434600 10/6/15 Batteries Plus - Power Pk ffor 1GM Water Tower Control Panel 159.99 10/15/2015 601-49440-422700 10/6/15 Arctic Glacier - resale - #421524707, #421525111, #421525812 420.46 10/15/2015 609-49750-425500 10/6/15 Big Lk Lmbr - ZPARKS-HUNTER-BLD Inv #20047851, #7897, #8061 1,161.21 10/15/2015 229-45202-453010 10/6/15 Big Lk Lmbr - ZPARKS-HUNTER-BLD Inv #8370,#8311, #7910, #8009 1,780.85 10/15/2015 229-45202-453010 10/6/15 Batteries Plus (2) 6V Lead Dira6-4.2F (1/2) 11.95 10/15/2015 601-49440-422100 10/6/15 Batteries Plus (2) 6V Lead Dira6-4.2F (1/2) 11.95 10/15/2015 602-49490-422100 10/6/15 Fastenal - (12) 1c WB Cautin Bul 17 oz 29.64 10/15/2015 601-49440-422700 10/6/15 Midway Iron & Metal - (2) 4' x 8' Expand reg 75.46 10/15/2015 101-45201-421650 10/6/15 M-R Signs- (12) 4-way 9"; (12) 6-way 9"; (24) st. sign assmb. 1,705.60 10/15/2015 101-43120-422600 10/6/15 Gradys - (2) scrub brush 12.98 10/15/2015 101-45201-421650 10/6/15 CWP Enterprises - Seal Kit 20.00 10/15/2015 101-43120-422100 10/6/15 Cub Foods - resale- lemons/limes 29.61 10/15/2015 609-49750-425500 10/6/15 Martie's - (16) chains sharpened 64.00 10/15/2015 101-46102-422990 10/6/15 U of M - Josh B.- 11-3-2015 - Path to Clearer Comm. 70.00 10/15/2015 101-45201-433100 10/6/15 Monti Napa-rubber AI; (3) Macs Chai; (2) Tire Valv; etc 85.06 10/15/2015 101-45201-421990 10/6/15 Big Iron.com - Swenson spreader Tailgate Cross Conveyor 1,133.00 10/15/2015 101-43120-424100 10/6/15 Sherwin Williams - Joint Fill - Kitchen entry & Side walk cracks 45.90 10/15/2015 226-45122-422990 10/6/15 NBP - Tape, Silverware, Pens, Pocket Folders, Magnetic Pockets 169.74 10/15/2015 101-41940-420990 10/6/15 NBP - Paper, Post its, Pens, 107.09 10/15/2015 217-41990-420990 10/6/15 NBP - Magnetic Pockets (2), Paper Plates 97.06 10/15/2015 101-41940-420990 10/6/15 Gradys - Caulking for Family Shower Area 16.98 10/15/2015 226-45122-422990 10/6/15 Gradys - Parts to Fix Leak in Spa Lines 15.25 10/15/2015 226-45122-421610 10/6/15 Gradys - Tubing for Chlorine Hand Pump 20.94 10/15/2015 226-45122-421610 10/6/15 Home Depot - Tapcon for wall mount items; organizer box 31.50 10/15/2015 226-45122-422990 10/6/15 Home Depot - Light bulbs for Gym 57.98 10/15/2015 226-45122-422990 10/6/15 Walmart - Cupcakes for party 26.56 10/15/2015 226-45127-421460 10/6/15 Walmart - Concession Food - Apples & Bananas, 9.55 10/15/2015 226-45127-425410 10/6/15 Walmart - Folders, tape 32.87 10/15/2015 226-45122-420990 10/6/15 Walmart - Poster Frame, Cutlery 13.84 10/15/2015 217-41990-421990 10/6/15 Ameripride - Uniforms - Jeans 34.34 10/15/2015 226-45122-441700 10/6/15 Ameripride - Mops 116.02 10/15/2015 226-45122-431110 10/6/15 Ameripride - Towels 21.30 10/15/2015 226-45122-441710 10/6/15 Verizon - August 4 - Sept 3 -98.96 10/15/2015 101-42400-432100 10/6/15 Verizon - August 4 - Sept 3 94.43 10/15/2015 226-45122-432100 10/6/15 Verizon - August 4 - Sept 3 104.43 10/15/2015 101-43120-432100 10/6/15 Verizon - August 4 - Sept 3 45.80 10/15/2015 601-49440-432100 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 4 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Verizon - August 4 - Sept 3 45.80 10/15/2015 602-49490-432100 10/6/15 Target - Snack Bars & Fruit for Concession Stand 59.31 10/15/2015 226-45127-425410 10/6/15 Target - CD & DVD Players (2) 109.98 10/15/2015 226-45127-421720 10/6/15 Auto Value Monti - Batteries for Floor Scrubber (3) 11.97 10/15/2015 226-45122-422100 10/6/15 Auto Value Monti - Battery Cleaner & Protector; Lube for Equip 16.97 10/15/2015 226-45122-422990 10/6/15 Monti Napa - Socket & Cleaner 10.23 10/15/2015 226-45122-422990 10/6/15 Batteries Plus - 12V Flood Battery (2) for Floor Scrubber 418.50 10/15/2015 226-45122-440440 10/6/15 Thermal Paper Direct - Thermal Roll Paper (1 roll) 28.78 10/15/2015 217-41990-420990 10/6/15 Domino's Pizza - Meal for Council 69.75 10/15/2015 101-41110-443990 10/6/15 Holiday - Unleaded Fuel 10.693 gals @ $2.159 23.09 10/15/2015 217-41990-421200 10/6/15 Holiday - Unleaded Fuel 11.002 gals @ $2.279 - MDRA Training 25.07 10/15/2015 217-41990-421200 10/6/15 St.Cloud Parking - MDRA Training 5.00 10/15/2015 217-41990-433100 10/6/15 Arrowwood Resort - MN GFOA Conference 2 nights - Julie Cheney 231.92 10/15/2015 101-41520-433100 10/6/15 Sportsmith - Various Treadmill Parts 349.28 10/15/2015 226-45122-422105 10/6/15 Treadmilldoctor.com - Various Treadmill Parts 441.96 10/15/2015 226-45122-422105 10/6/15 NBP - Paper (10), Cups 101.66 10/15/2015 101-41940-420990 10/6/15 NBP - Magnetic Pockets (1) 21.03 10/15/2015 101-41940-420990 10/6/15 Wall Street Journal - Monthly Subscriptions 28.99 10/15/2015 101-41520-443300 10/6/15 Advanced Disposal - August 2015 37,185.89 10/15/2015 101-43230-431000 10/6/15 Advanced Disposal - August 2015 12,351.90 10/15/2015 101-43230-431010 10/6/15 Advanced Disposal - August 2015 35.80 10/15/2015 101-43127-431000 10/6/15 Advanced Disposal - August 2015 47.74 10/15/2015 101-45201-431000 10/6/15 Advanced Disposal - August 2015 23.87 10/15/2015 101-45201-431000 10/6/15 Advanced Disposal - August 2015 113.38 10/15/2015 602-49480-431000 10/6/15 Advanced Disposal - August 2015 208.87 10/15/2015 226-45122-431000 10/6/15 Advanced Disposal - August 2015 11.93 10/15/2015 101-45501-431990 10/6/15 Advanced Disposal - August 2015 23.87 10/15/2015 609-49754-431000 10/6/15 Advanced Disposal - August 2015 23.87 10/15/2015 101-45201-431000 10/6/15 Advanced Disposal - August 2015 102.81 10/15/2015 656-49870-431000 10/6/15 Advanced Disposal - August 2015 34.34 10/15/2015 656-49870-431010 10/6/15 USPS - Certified Mail to St.Paul - 9 lbs 7 oz 6.74 10/15/2015 101-41910-432200 10/6/15 Gradys - EPA Diesel can - 5 gal 19.99 10/15/2015 602-49490-421990 10/6/15 Fastenal - (12) 17 oz locating paint- green 29.64 10/15/2015 602-49490-421990 10/6/15 Gradys - (5) Air Pleat filter; brush cleaner; rodent bait 34.69 10/15/2015 101-45201-421650 10/6/15 WHCE- 7th St & adjacent pathway Sept 2015 119.75 10/15/2015 101-43160-431900 10/6/15 WHCE- Cedar St Dundas to Chelsea Sept 2015 124.65 10/15/2015 101-43160-431900 10/6/15 WHCE- (9) lts- 7th St & Highland Sept 2015 90.00 10/15/2015 101-43160-431900 10/6/15 WHCE- Chelsea Rd E. Sept 2015 180.00 10/15/2015 101-43160-431900 10/6/15 WHCE- Sh. Blv. Fenning Ave/CSAh 18 to Edmonson Sept 2015 372.00 10/15/2015 101-43160-431900 10/6/15 WHCE- (30) lts- 4018 Sc. Blvd. Sept 2015 415.50 10/15/2015 101-43160-431900 10/6/15 Gradys - 60lb concrete- mailboxes Kenneth Ln 6.49 10/15/2015 101-43120-422600 10/6/15 Gradys - 60lb concrete- mailboxes cluster bases 6.49 10/15/2015 101-43120-422990 10/6/15 Home Depot - stromwater- (3) 60lb sand/top mix 15.57 10/15/2015 101-43130-421990 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 5 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Runnings -leaf blower- chain sharpen; Stihl- prts only 68.55 10/15/2015 101-43120-422100 10/6/15 Monti Napa -#103 - (2) Air Filter 90.74 10/15/2015 101-43120-422110 10/6/15 Fastenal -(6) Concrete Grinder Wheels- 7" Dbl Rw Turbo Cup 405.86 10/15/2015 101-43120-422100 10/6/15 NBP - Paper for Large Printer (1 roll) 41.79 10/15/2015 226-45122-420990 10/6/15 SuperAmerica - Unleaded Fuel 10.018 gals @ $2.259 22.63 10/15/2015 217-41990-421200 10/6/15 Gradys - Elevator Keys @ Prairie Center 3.98 10/15/2015 101-41941-421990 10/6/15 Holiday - Gift Card for Safety Bingo Prize 35.00 10/15/2015 101-41800-421990 10/6/15 Amazon - Shelf 30.30 10/15/2015 101-41940-420990 10/6/15 Hampton Inn - MNAPA 9/23-9/24/15 AS 299.38 10/15/2015 101-41910-433100 10/6/15 Sprint Aquatics - Sprint Ducks for Pool 10.25 10/15/2015 226-45127-421750 10/6/15 Sprint Aquatics - Googles 549.00 10/15/2015 226-45127-425490 10/6/15 Koehler & Dramm - Votive Candles for Weddings 116.50 10/15/2015 226-45127-420750 10/6/15 Koehler & Dramm - Votive Candles for Weddings 500.00 10/15/2015 226-45127-420750 10/6/15 Extractor Corp - swimsuit spinner motor for mens locker room 217.00 10/15/2015 226-45122-421610 10/6/15 Monticello Vacuum - vacuum bags (2) 39.90 10/15/2015 101-45501-421100 10/6/15 Christmas Light - Draping lights for Mississippi Room/Weddings 352.67 10/15/2015 226-45127-420750 10/6/15 Home Depot - Gator cables & connections/light panel locker room 64.68 10/15/2015 226-45122-421610 10/6/15 NBP - Phone cords (6) 34.69 10/15/2015 217-41990-421990 10/6/15 NBP - desk trays (3), mouse pad, phone stand, laminate pouches 119.79 10/15/2015 101-41940-420990 10/6/15 Office Max - Sheet Protectors 34.77 10/15/2015 226-45122-420990 10/6/15 Dacotah Paper - Coffee Filters 13.93 10/15/2015 226-45127-425410 10/6/15 Dacotah Paper -Cleaning Supplies 460.65 10/15/2015 226-45122-421100 10/6/15 Dacotah Paper -Locker room & Bathroom Supplies 701.82 10/15/2015 226-45122-421990 10/6/15 Ameripride - Unforms - Jeans 34.34 10/15/2015 226-45122-441700 10/6/15 Ameripride - Mops 116.02 10/15/2015 226-45122-431110 10/6/15 Ameripride - Towels 21.30 10/15/2015 226-45122-441710 10/6/15 MN Pollution Control - 10C009 - Monthly Site Fees 812.50 10/15/2015 400-43300-459010 10/6/15 Home Depot -116oz paint; ast. rollers- Sunset Pnds Lft St & Gen 51.47 10/15/2015 602-49490-422700 10/6/15 Amazon - Chamber Expo giveaway- (2) 300 8 Lumistick 52.63 10/15/2015 656-49870-434600 10/6/15 Monti Napa -Diamond Mower- (3) Hyd. Hose- various 55.83 10/15/2015 101-43120-422100 10/6/15 utx- Google Apps- Sept 2015 service 65.00 10/15/2015 656-49870-431990 10/6/15 Home Depot - ZPARKS-HUNTER-BLD-(2) PVC Brd- rvsable; Ferrous Met 71.67 10/15/2015 229-45202-453010 10/6/15 utx - Amazon -Quantum Access Wind. Mini PC Stick; keybrd- mini 152.96 10/15/2015 656-49870-421990 10/6/15 Big Lk Lmbr - ZPARKS-HUNTER-BLD (5) 4x4x10' Cedar inv# 20048606 155.78 10/15/2015 229-45202-453010 10/6/15 Monti Napa - #149- (2) shocks; (2) brake pds; (12) qrt oil 165.44 10/15/2015 101-43120-422110 10/6/15 Gradys - (1) lined gal can 6.49 10/15/2015 101-45201-422300 10/6/15 USPS - water samples- THM/HH5 samples 8.95 10/15/2015 601-49440-432200 10/6/15 Home Depot - 92.6# Portlund Type I-II 10.35 10/15/2015 101-43130-421990 10/6/15 M & M Express- air filter for leaf blower 10.58 10/15/2015 101-43120-422100 10/6/15 Runnings -bar oil for tree nxt to Cornerstone Chevy 10.99 10/15/2015 101-43120-421300 10/6/15 Home Depot -coupling; 35yd Gorilla Tape- Rvr Mill out fall proje 16.44 10/15/2015 101-43127-421990 10/6/15 Randys Sanitation - Oct. 2015 Shred - FNM 16.48 10/15/2015 656-49870-431990 10/6/15 Monti Napa-(2) connector; (2) bracket- for trailers 29.18 10/15/2015 602-49490-422110 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 6 Invoice No Description Amount Payment Date Acct Number Reference 10/6/15 Home Depot - ZPARKS-HUNTER-BLD-(2) #15 Felt 30.00 10/15/2015 229-45202-453010 10/6/15 ECM Subscriptions - FNM Monti Times renewal 39.00 10/15/2015 656-49870-421990 10/6/15 Royal Tire - repair tire for Toro 40.49 10/15/2015 101-45201-422100 10/6/15 Monti Napa - #113- Trans Filter Kit 45.01 10/15/2015 101-43120-422110 10/6/15 Walmart -DVR-R 30pk 17.07 10/15/2015 656-49870-421990 10/6/15 Kwik Trip - #3- 13.428 Gal @ $2.279 30.60 10/15/2015 656-49877-421200 10/6/15 Kwik Trip - (2) cans Non-OXY Fuel 17.67 10/15/2015 101-42200-421200 10/6/15 Home Depot Elec. Scissors; Phillips Screwdriver 20.80 10/15/2015 656-49877-421990 10/6/15 City of Monti- Permit - right of way 25.00 10/15/2015 656-49877-421990 10/6/15 Kwik Trip - #2- 28.891 Gal @ $2.279 65.84 10/15/2015 656-49877-421200 10/6/15 Home Depot - (5) 5 gal water w/ exchange 34.30 10/15/2015 656-49877-421990 10/6/15 MN Fall Expo - 10/8/15- JB,TG,LS,DW 100.00 10/15/2015 101-45201-433100 10/6/15 Paula Paulson - Weddind Drapery 350.00 10/15/2015 226-45127-431990 10/6/15 Constant Contact - Monthly Membership 55.00 10/15/2015 226-45122-430910 10/6/15 General Rental - Pressure washer to clean windows 93.00 10/15/2015 226-45122-441500 10/6/15 Dennis Service Station - tire repairs - patch & valve stem 30.00 10/15/2015 101-42400-440500 10/6/15 G & K - Mat service at DMV 13.20 10/15/2015 217-41990-421990 10/6/15 Monti Napa - Pan for under bar in Mississippi kitchen 3.22 10/15/2015 226-45122-422990 10/6/15 Trusted Employees - Background Checks (4) 148.00 10/15/2015 101-42200-431990 10/6/15 Trusted Employees - Background Checks (5) 115.00 10/15/2015 226-45122-431990 10/6/15 Trusted Employees - Background Check (1) 21.00 10/15/2015 601-49440-431990 10/6/15 Trusted Employees - Background Check (1) 21.00 10/15/2015 602-49490-431990 10/6/15 Active 911- (2) subscription upgrades 17.54 10/15/2015 101-42200-443300 10/6/15 Mn State Fire Cheifs- MSFCA mbrshp- D.G., D.A,M.M, B.F, K.L, J.O 264.00 10/15/2015 101-42200-443300 10/6/15 Fastenal - 8" blk cable ties 2.82 10/15/2015 101-45201-421650 10/6/15 Gradys - sealant 9.49 10/15/2015 101-45201-421650 10/6/15 Vistaprint- (500) gift cards 142.12 10/15/2015 609-49754-421990 10/6/15 Super America - unleaded fuel 26.67 gals @ 2.278 60.75 10/15/2015 656-49877-421200 87,489.93Check Total: Vendor:2438 VANCO SERVICES LLC Check Sequence: 3 ACH Enabled: True 00006961267 Vacno - Fitness Rewards - September 2015 66.50 10/15/2015 226-45122-430700 00006963791 Vacno - Gateway Transaction Program- September 2015 39.40 10/15/2015 656-49870-443980 00006963791 Vacno - Gateway Transaction Program- September 2015 11.20 10/15/2015 601-49440-443980 00006963791 Vacno - Gateway Transaction Program- September 2015 11.20 10/15/2015 602-49490-443980 128.30Check Total: AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 7 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: Total of Number of Checks: 89,409.79 3 AP-Computer Check Proof List by Vendor (10/14/2015 - 2:40 PM)Page 8 The preceding list of bills payable was reviewed and approved for payment. Date: 10/26/15 Approved by _____________________________________ Mayor Brian Stumpf CityCouncilAgenda:10/26/15 1 2B.ConsiderationtoapprovenewhiresanddeparturesforCitydepartments (TE) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtoratifythehiringanddeparturesofemployeesthathaveoccurred recentlyinthedepartmentslisted.ItisrecommendedthattheCouncilofficiallyratifythe hiring/departureofalllistedemployeesincludingpart-timeandseasonalworkers. A1.BudgetImpact:(positionsaregenerallyincludedinbudget) A2.StaffWorkLoadImpact:Ifnewpositions,theremaybesometraining involved.Ifterminatedpositions,existingstaffwouldpickupthosehours,as needed,untilreplaced. B.ALTERNATIVEACTIONS: 1.Motiontoratifythehire/departuresoftheemployeesasidentifiedontheattached list. 2.Motiontodenytherecommendedhiresanddepartures. C.RECOMMENDATION: BystatutetheCityCouncilhastheauthoritytoapproveallhires/departures.Citystaff recommendsAlternative#1,fortheCounciltoapprovethehiresand/ordeparturesas listed. D.SUPPORTINGDATA: •Listofnew/terminatedemployees Name Title Department Hire Date Class Joseph Schultz Slide Attendant MCC 10/9/2015 PT Zackary Turner Climbing Wall Attendant MCC 10/11/2015 PT Braden Melchert Slide Attendant MCC 10/13/2015 PT Laura Barrientos Munoz DMV Clerk DMV 10/23/2015 PT Name Reason Department Last Day Class Ramon Burke Guest Service MCC 10/8/15 PT Ryan Berg Guest Service MCC 10/9/15 PT NEW EMPLOYEES TERMINATING EMPLOYEES New Hire and Terms City Council 2015: 10/19/2015 CityCouncilAgenda:10/26/15 1 2C.Considerationofapprovingsaleordisposalofsurplusproperty (WO) A.REFERENCEANDBACKGROUND: TheCouncilisaskedtodeclarecertainitemsassurpluspropertyandauthorizethesaleor disposalofthoseitems. A1.BudgetImpact:Variesbythevalueoftheproperty. A2.StaffWorkLoadImpact:Dependsonthevalueoftheproperty.Someitems willbeshoppedassalvage;otheritemsmaygotoauctionorsoldviaformalbids orinformalbids.Statecontractinglawswillgoverninabsenceofcitypolicy. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethesaleordisposalofsurpluspropertyasidentifiedonthe attachedlist. 2.Motiontodenythesaleordisposalofsurpluspropertyasrecommended. C.RECOMMENDATION: StaffRecommendsOption1toapprovethesaleordisposalofsurpluspropertyas identified. D.SUPPORTINGDATA: •SurplusPropertyList Surplus Property List 10/26/2015 Estimated Values: 1. $100,000 + A. None 2. $10,000 - $50,000 A. None 3. $1,000 - $10,000 A. Auger B. Broom 4. $0 - $999 A. Trailer B. Brush Hog CityCouncilAgenda:10/26/15 1 2D.ConsiderationofapprovingDepartmentofTransportation(DOT)Drugand AlcoholTestingPolicy. A.REFERENCEANDBACKGROUND: CityCouncilisaskedtoapproveaDOTDrugandAlcoholTestingPolicyforemployees whoarerequiredtomaintainaCommercialDriver’sLicense(CDL)asajobrequirement. InMonticello,allpublicworkspositions,withtheexceptionofseasonalemployees,must possessaCDLandfallundertheDOTtestingregulations.WhiletheDOTregulatesthe testingrequirements,employersarerequiredtohavetheirownpoliciesinplacethatfully explainthedrugandalcoholprogram.Thepolicyyou’reaskedtoapprovehasbeen reviewedbythelegalteamatCampbellKnutsonandLocal#49andmeetsallthe necessarypolicyrequirementsasoutlinedbytheDOT.It’simportanttonotethatthe CityhasbeenfollowingtheDOTtestingrequirementsbutwithoutaCitypolicyinplace. Thiscreatesaproceduralproblemifthereisapositivetestresult. A1.BudgetImpact:TheCitycurrentlyspendsapproximately$1,500onDOTdrug andalcoholtestingeachyear.Thereisnoadditionalimpacttothebudgetwiththe approvalofthispolicy. ALTERNATIVEACTIONS: 1.MotiontoapproveDOTDrugandAlcoholTestingPolicy. 2.MotiontodenytheapprovalofaDOTDrugandAlcoholTestingPolicy. B.STAFFRECOMMENDATION: ThePersonnelCommitteeandstaffrecommendAlternative#1approvingtheDOTDrug andAlcoholTestingPolicy. C.SUPPORTINGDATA: •DOTDrugandAlcoholPolicy 183723v2 CITY OF MONTICELLO DRUG AND ALCOHOL POLICY (DOT- POLICY) Purpose This policy describes the City’s Drug and Alcohol Program for certain personnel required to hold Commercial Driver’s Licenses. The City is concerned about providing a safe workplace for its employees, and while the City does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. Policy This policy applies to every City employee (full-time, part-time and temporary), and applicant for employment in the case of pre-employment drug testing, who holds a Commercial Driver’s License (CDL) and whose job description requires the employee to drive a Commercial Motor Vehicle (CMV). This policy implements the drug and alcohol testing requirements of the U.S. Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA). It is in addition to the City Drug and Alcohol Policy which is established under Minnesota state law and the Drug Free Workplace Act of 1988. It is the City’s intention to comply fully with the DOT regulations. Because changes in applicable law and the City’s practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the City will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. Any revisions to the Federal Omnibus Transportation Employee Testing Act will take precedent over this policy to the extent the policy has not incorporated those revisions. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the City to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the “Certificate of Receipt” portion. Definitions Definitions as used under this Policy set forth below and in greater detail in 49 CFR § § 40.3 and 382.107. 183723v2 “Accident” - An occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term “accident” does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823; 49 C.F.R. § 382.303(a); 49 C.F.R. § 382.303(f). “Alcohol Use,” - The consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. § 382.107. “Applicant,” - A person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. “Breath Alcohol Technician” (BAT) - An individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device. 49 C.F.R. § 40.3. “City,” - The City of Monticello, Minnesota. “City Premises,” means all job sites, facilities, offices, buildings, structures, equipment, vehicles and parking areas, whether owned, leased, used or under the control of the City. “Collection Site,” means a place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. § 40.3. “Commercial Motor Vehicle” (CMV) - A motor vehicle or a combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle:  Has a gross combination weight rating of 26,001 or more pounds, inclusive of a towed unit with a gross vehicle weight rating of more than 10,000; or  Has a gross vehicle weight rating of 26,001 pounds or more; or  Is designed to transport 16 or more passengers including the driver; or  Is of any size and is used in the transportation of materials found to be for the purposes of the Hazardous Transportation Act and which require the motor vehicle to have a placard under the Hazardous Materials Regulations. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. “Confirmation (or Confirmatory) Test” – For alcohol testing means a second test, following a positive non-evidential test, following a positive non-evidential (e.g., saliva) screening test or a 183723v2 breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, “Confirmation (or Confirmatory) Test” means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. “Confirmatory Re-Test” - A third testing of the original test sample when the confirmatory test produces a positive test result. A confirmatory retest is done at the request and the expense of the employee/applicant. “Controlled Substances (Drugs)” - Those substances identified in 49 C.F.R. § 40.21(a). Marijuana, amphetamines, opiates, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 (C.F.R. § 382.107; 49 C.F.R. § 40.21(a). “DHHS,” - The Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. § 40.3. “Disabling Damage,” - Damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could have been driven, but would have been further damaged if so driven. Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. “Driver” - Any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent owner-operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. The word driver and employee will be used throughout this policy interchangeably. “Employee seeking a transfer,” - Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. “Evidential Breath Testing Device” or “EBT,” - A device approved by the National Highway Traffic Safety Administration (“NHTSA”) for the evidential testing of breath and placed on NHTSA’s “Conforming Products List of Evidential Breath Measurement Devices.” 49 C.F.R. § 40.3. “Federal Motor Carrier Safety Administration” or “FMCSA,” - The Federal Motor Carrier Safety Administration of the United States Department of Transportation. 183723v2 “Medical Review Officer (MRO)” - A licensed physician responsible for receiving laboratory results generated by an employer’s drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result, adulterated or substituted specimen, together with his/her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 “Performing (a Safety-Sensitive Function),” - Any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety-sensitive functions. 49 C.F.R. § 382.107. “Positive Test Result,” - A finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable law. “Reasonable Suspicion,” - A belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the work day that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. “Refusal to Submit” - Refusal to submit to an alcohol and/or a controlled substance test is considered when an employee/applicant: 1. Fails to provide adequate breath for testing without a valid medical explanation after he/she has received notice of the requirement for breath testing; 2. Fails to provide adequate urine for controlled substances testing without a valid medical explanation after he/she has received notice of the requirement for urine testing; or 3. Engages in conduct that clearly obstructs the testing process, such as providing an adulterated or substituted specimen. “Safety-Sensitive Function,” - All time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety-sensitive functions include: • All time at a city plant, terminal, facility, or other property, or on any public property, • waiting to be dispatched, unless the driver has been relieved from duty by the employer; • All time inspecting equipment as required by 49 C.F.R. § 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; • All time spent at the driving controls of a commercial motor vehicle in operation; • All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth ( a berth conforming to the requirements of 49 C.F.R. § 393.76); 183723v2 • All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and • All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. “Screening Test (also known as Initial Test),” – In alcohol testing, mean an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in her or her system. Screening tests may be conducted by utilizing a non-evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”). In controlled substance testing, “Screening Test” means an immunoassay screen to eliminate “negative” urine specimens form further consideration. 49 C.F.R. § 382.107. “Substance Abuse Professional (SAP)” - A licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Controlled Substance Abuse Counselors Certification Commission) with knowledge of an clinical experience in the diagnosis and treatment of alcohol and controlled substance-related disorders. 49 C.F.R. § 382.107. Prohibitions An employee covered by this Policy shall not: A. Report for duty, operate City vehicles, equipment or machiner y, perform safety sensitive functions, or remain on City property while having any detectable or measurable amount of alcohol in his/her system or while under the influence of illegal drugs; B. Use, possess, sell, distribute, manufacture, or transport illegal drugs or alcohol while on City property, while operating City equipment, or while on duty; C. Consume alcohol within four (4) hours before operating a City vehicle; D. Attempt to perform job duties when taking medically prescribed drugs or other substances which may alter job performance, unless the employee has been advised by a licensed medical practitioner that the prescription drug will not adversely affect the driver’s ability to safely operate a CMV. If the prescription drug does affect performance, the employee must notify his/her supervisor. E. Refuse to submit to a required drug and/or alcohol test as required under this policy. Any supervisor or manager who has actual knowledge that an employee has violated or attempted to violate any of the above prohibitions shall not permit the employee to perform any job duties, nor to remain on duty. 183723v2 An employee found to be in violation of any of the provisions of this policy shall be subject to discipline up to and including termination from employment. See section titled, “Consequences for Employees Engaging in Prohibited Conduct” of this policy for more information. Types of Testing The City may test any applicant to whom a conditional offer of employment has been made and may test any Driver for controlled substance and alcohol under any of the following circumstances: Pre-Employment Testing All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety-sensitive function for the City. A driver may not perform safety-sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer (“MRO”) indicating a verified negative test result. In addition to pre-employment controlled substance testing, applicants will be required to authorize in writing former employers to release alcohol test results of .04 or greater, positive controlled substance test results, refusals to test, other violations of drug and alcohol testing regulations, and completion of return to duty requirements within the preceding three years. All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take an alcohol test prior to the first time a driver performs a safety-sensitive function for the City, but only after a conditional offer of employment has been made. No applicant, including current employees seeking a transfer, will perform safety-sensitive functions unless the driver has received an alcohol test result from the MRO indicating a test result of .02 or less Blood Alcohol Content (“BAC”). The City will contact the candidate’s DOT regulated previous and current employers within the last three years for drug and alcohol test results as referenced above, and review the testing history if feasible before the employee first performs safety-sensitive functions for the city. . Post-Accident Testing As soon as practicable following an accident involving a commercial motor vehicle while being operated for the City, the City will test for alcohol and controlled substance of each surviving Driver when the following occurs:  the accident involved a fatality; or  the driver receives a citation for a moving traffic violation from the accident and an injury is treated away from the accident scene;  the driver receives a citation for a moving traffic violation from the accident and a vehicle is required to be towed from the accident scene. A driver who is subject to post-accident testing must remain readily available for such testing or will be deemed by the City to have refused to submit to testing. This requirement to remain ready 183723v2 for testing does not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post-Accident Controlled Substance Testing Drivers are required to submit a urine sample for post-accident controlled substance testing as soon as possible. If the Driver is not tested within thirty-two (32) hours after the accident, the City will cease its attempts to test the Driver and prepare and maintain on file a record stating why the test was not promptly administered. Post-Accident Alcohol Testing Drivers are required to submit to post-accident alcohol testing as soon as possible within two (2) hours, and in any event no more than eight (8) hours after the accident. After an accident, consuming alcohol is prohibited until the Driver is tested. If the Driver is not tested within two (2) hours after the accident, the City will prepare and maintain on file a record stating why the test was not administered within that time. If the Driver is not tested within eight (8) hours after the accident, the City will cease its attempts to test the Driver and prepare and maintain on file a record stating why the test was not administered. The City may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of controlled substances if:  The tests are conducted by federal, state, or local officials having independent authority for the test, and  The tests conform to applicable federal, state, or local testing requirements, and  The test results can be obtained by the City. Whenever such a test is conducted by a law enforcement officer, the driver must contact the City and immediately report the existence of the test, providing the name, badge number, and telephone number of the law enforcement officer who conducted the test. Random Testing Every Driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each Driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each Driver who is notified of selection for random testing must cease performing safety-sensitive functions (other than driving a commercial motor vehicle) and report to the designated test site immediately. It is mathematically possible that Drivers may be selected for more than one (1) random test per year. If a Driver is selected for a random test while he or she is absent, on leave or away from work, that Driver will be required to undergo the test when he or she returns to work. At this time, federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of Drivers for controlled substance each year, and to test at a rate of at least ten 183723v2 percent (10%) of its average number of Drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing When the City has reasonable suspicion to believe the Driver has engaged in conduct prohibited by federal law, the City must require the Driver to submit to an alcohol or controlled substance test. Alcohol testing will occur while the Driver is performing safety-sensitive functions, just before the Driver is to perform safety-sensitive functions, or just after the Driver has ceased performing such functions. The City’s determination that reasonable suspicion exists to require the Driver to undergo an alcohol test will be based on specific contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the Driver made during, just preceding, or just after the period of the work day that the Driver is required to be in compliance with this policy. In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a Supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance and conduct or a Driver which are indicative of the use of alcohol or controlled substance. These observations will be reflected in writing on a Reasonable Suspicion Record Form. The person who makes the determination that reasonable suspicion exists to conduct an alcohol test will not conduct the alcohol test of the Driver, which shall instead be conducted by another qualified person. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not administered, and will cease attempts to conduct the alcohol test. If a reasonable suspicion controlled substance test is not administered within thirty-two (32) hours following the determination of reasonable suspicion, the City will cease attempts to administer a controlled substance test and will prepare a record stating the reasons for not administering the test. Notwithstanding the absence of a reasonable suspicion test, no Driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while the Driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the City permit the Driver to perform or continue to perform safety-sensitive functions until (1) an alcohol test is administered and the Driver’s alcohol concentration is less than .02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return-to-Duty Testing The City reserves the right to impose discipline against Drivers who violate applicable FMCSA rules or this policy, subject to applicable personnel and collective bargaining agreements. Except 183723v2 as otherwise required by law, the City is not obligated to reinstate or re-qualify such Drivers for a first positive test result. Should the City consider reinstatement of such a Driver, the Driver must undergo a Substance Abuse Professional (“SAP”) evaluation and participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 if the conduct involved alcohol, or a controlled substance test with a verified negative result if the conduct involved a controlled substance, before the Driver returns to duty requiring the performance of a safety-sensitive function. The SAP determines if a driver has completed the education/treatment as prescribed. The employee is responsible for paying for all costs associated with the return-to-duty test. The controlled substance test will be conducted under direct observation. Follow-Up Testing The City reserves the right to impose discipline against Drivers who violate applicable FMCSA rules, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or re-qualify such Drivers. Should the City reinstate a Driver following determination by a Substance Abuse Professional that the Driver needs assistance to resolve problems associated with alcohol use and/or use of controlled substance, the City will ensure that the Driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow-up testing will be directed by the Substance Abuse Professional and consist of at least (6) tests in the first twelve (12) months following the Driver’s return to duty. Follow-up testing will not exceed sixty (60) months from the date of the Driver’s return to duty. Follow-up alcohol testing will be conducted only when the Driver is performing safety-sensitive functions, just before the Driver is to perform safety-sensitive functions, or just after the Driver has ceased performing safety- sensitive functions. The employee is responsible for paying for all costs associated with follow - up tests. Cost of Required Testing. The City will pay for the cost of pre-employment, post-accident, random, and reasonable suspicion controlled substance and alcohol testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re-tests, return-to-duty, and follow-up testing. Required Prior Controlled Substance and Alcohol Checks for Applicants The City will conduct prior drug and alcohol checks of applicants for employment to drive a commercial motor vehicle. Applicants must execute a consent form authorizing the City to obtain the required information. The City will obtain (pursuant to the applicant’s written consent) information on the applicant’s alcohol test with a concentration result of 0.04 or greater, positive controlled substance test results, and refusals to be tested within the preceding three (3) years which are maintained by the applicant’s previous employers. The City will obtain all information concerning the applicant which is maintained by the applicant’s previous employers within the preceding three (3) years pursuant to DOT and FMCSA controlled substance and alcohol testing 183723v2 regulations. The City will review such records, if feasible, prior to the first time a driver performs safety-sensitive functions. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of City policy. Under the influence of alcohol when reporting for duty or while on duty. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home and placed on unpaid leave for hours missed from work. Employees may choose to use vacation, sick, comp time, or PTO when in place. On-Duty Use of Alcohol. No driver may use alcohol while performing safety-sensitive functions. Pre-Duty Use of Alcohol. No driver may perform safety-sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four hours they are to notify their supervisors before performing any safety-sensitive functions. Alcohol Use Following an Accident. No driver required to take a post-accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. Refusal to Submit to a Required Alcohol or Controlled Substance Test. No applicant or driver may refuse to submit to pre-employment, post-accident, random, reasonable suspicion or follow- up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause disqualification from performing safety-sensitive functions, and may appear on the driver’s permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. If an applicant refuses to submit to pre-employment controlled substance testing, any applicable conditional offer will be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver:  Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing.  Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing.  Fails to report for testing within a reasonable period of time, as determined by the City. 183723v2  Fails to remain at a testing site until testing is complete.  In the case of directly observed or monitored collection, fails to permit observation or monitoring.  Fails or declines to take a second test as required by the City and/or collector.  Fails to undergo a medical examination as directed by the City pursuant to federal law.  Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process.  Engages in conduct that clearly obstructs the test process. Altering or attempting to alter a urine sample or breath test. A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. Controlled Substance Use. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the City immediately after receiving an y such advice. Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city’s workplace. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety-sensitive duties for the City. Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing. No driver may report for duty, remain on-duty or perform a safety- sensitive function if the driver tests positive for controlled substance. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets and will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form (“CCF”) which drivers providing a sample will sign as well. Alcohol Testing Employees will be tested for alcohol just before, during, or immediately following performance of a safety-sensitive function. If a driver is also taking a DOT controlled substance test, generally 183723v2 speaking, the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non-evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g. , a saliva screening device) or an evidential breath testing device (EBT) operated by a trained breath alcohol technician (BAT) at a collection site. An alcohol test usually takes approximately 15 minutes if the result is negative. If a driver’s first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. All confirmation tests will be conducted in a location that affords privacy to the Driver being tested, unless unusual circumstances (e.g. when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a “negative” test result. If a breath test is being conducted, and a Driver does not provide a sufficient amount of breath to permit a valid breath test, the collector will instruct the Driver the proper way to provide sufficient amount of breath, and ask the Driver to attempt to provide a sufficient amount of breath a second time. If the Driver again attempts and fails to provide a sufficient amount of breath, the collector may provide another opportunity for the Driver to do so if the collector believes there is a strong likelihood that another opportunity could result in a sufficient amount of breath. The collector may then change to a saliva alcohol screening test, if the collector is qualified to provide such a test. If none of these procedures result in a sufficient amount of breath for an alcohol test, the Driver must obtain, within five days, a written evaluation from a licensed physician acceptable to the City who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen for testing. If the licensed physician concludes that a medical condition has, or with a high degree of probability could have, precluded the Driver from providing a sufficient specimen, the City will consider the test to be canceled. If the licensed physician cannot make such a determination, the City will consider the Driver to have refused to engage in the testing process, and will take appropriate disciplinary action under this policy. If the collector is utilizing a saliva alcohol test, and the employee is unable to provide sufficient saliva to complete the test on a saliva screening device, the collector will conduct a new screening test using a new screening device. If the employee has not provided a sufficient amount of saliva to complete the new test, the collector will arrange to administer an alcohol test to the employee using a breath testing device. Controlled Substance Testing The City will use a “split urine specimen” collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner calculated to ensure the Driver’s privacy. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS –certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically-acceptable manner for a minimum of twelve (12) months. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the 183723v2 sample is provided the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or “primary,” and B, or “split”) with identifying labels and security seals affixed to both. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS- certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically-acceptable manner for a minimum 365- day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the Driver to drink up to 40 ounces of fluid, distributed reasonably for a period of up to three hours, or until the Driver has provided a sufficient urine specimen, whichever occurs first. If the Driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The Driver must then obtain, within five working days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen. If the licensed physician concludes that a medical condition has, or with a high degree of probability could have, precluded the Driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the Driver to have engaged in a refusal to test, and will take appropriate disciplinary action under this policy. The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If the initial result is positive or non-negative, a “confirmatory retest” will be conducted on the primary specimen. If the confirmatory re-test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Chain of Custody and Confidentiality of Test Results All controlled substance and alcohol testing will be performed in compliance with applicable law, including use of an appropriately-licensed urine testing laboratory which observes applicable control and custody procedures. The City will use procedures to test for the presence of alcohol and controlled substance in order to protect the Driver and the integrity of the testing proc ess, safeguard the validity of the test results, and ensure that test results are attributed to the correct Driver. All reports of tests will be kept in the strictest confidence by the laboratory and provided only to the City and the City’s MRO, unless the Driver provides written consent or disclosure is otherwise permitted or required by law. Review by Medical Review Officer (MRO) Results of controlled substance tests will be sent by the testing laboratory to an independent Medical Review Officer (MRO) selected by the City. The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders and is responsible for performing many functions, including reviewing and interpreting test results, reviewing the Driver’s medical history to explain a positive test result, and notifying Drivers of confirmed positive test results. 183723v2 Drivers who have been tested for controlled substances must remain available following the test to be contacted by the MRO. Prior to making a final decision to verify a positive test result, the MRO will give the individual an opportunity to discuss the test result. The MRO, or a staff person under the MRO’s supervision, will contact the individual directly, on a confidential basis, to determine whether the individual wishes to discuss the test result. If the individual wishes to discuss the test result:  The individual may be required to speak and/or meet with the MRO, who will review the individual’s medical history, including any medical records provided;  The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result;  If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results; and  A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO determines that there is a legitimate medical explanation for a confirmed positive test result, the MRO will report the test result to the City as negative. If the MRO determines that there is no legitimate medical explanation for a confirmed positive test result, the MRO will report the positive test result to the City in accordance with DOT regulations. Based on a review of laboratory reports, quality assurance and quality control data, and other controlled substance test results, the MRO may conclude that a particular confirmed positive controlled substance test result is scientifically insufficient for further action. Under these circumstances, the MRO will conclude that the test is negative for the presence of controlled substances or controlled substance metabolites in a Driver’s system. The driver can request the MRO to have the split specimen (the second “B” container) tested at the driver’s expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee’s failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. 183723v2 If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Job Applicants: The City will notify an applicant of the results of a pre-employment controlled substance test if the applicant requests such test results within sixty (60) calendar days of being notified of the disposition of the applicant’s employment application. Employees: The City will notify a Driver of the results of random, reasonable, suspicion, and post- accident tests for controlled substance if the test results are verified positive, and will inform the Driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Right to Confirmatory Retest: Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or Driver may request through the MRO a confirmatory retest of the Driver’s split specimen. Action required by federal regulation as a result of a positive controlled substance (e.g. removal from safety-sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Drivers will be reimbursed for any pay lost if taken out of service based upon a positive test result which is later negated by a confirmatory retest, and no adverse personnel action will be taken against the Driver or job applicant based on the original test. Dilute Specimens: a. Dilute Positives. If the City receives information that a Driver has provided a dilute positive specimen, the City will consider the employee to have tested positive under this policy. b. Dilute Negatives. (1) If the MRO directs the City to conduct a recollection under direct observation (i.e., because the creatinine concentration of the specimen was equal to or greater than 2mg/dL, but less than or equal to 5 mg/dL (see §40.155(c)), the City will direct the Driver to immediately re-test. Refusal to Submit a Test Drivers and applicants have the right to refuse to submit to an alcohol or controlled substance test. If a Driver or applicant refuses, no test will be conducted. However, such a refusal by a Driver will be considered a positive test result, will cause disqualification from performing safety sensitive functions, and will result in discipline pursuant to this policy. If an applicant refuses to submit to pre-employment testing, any conditional offer of employment will be withdrawn. 183723v2 Consequences for Drivers engaging in Prohibited Conduct A. Job Applicants. The City’s conditional offer of employment will be withdrawn from any job applicant or employee seeking a transfer who refuses to be tested or tests positive for a controlled substance pursuant to this policy. B. Removal from Safety-Sensitive Function. Employees shall not be permitted to perform safety- sensitive functions; Federal Highway Administration (FHWA) rules require that in the event of an alcohol test result over .02 but less than 0.04, an employee shall not be permitted to perform safety-sensitive functions for at least 24 hours. If a driver tests positive under this policy, or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety sensitive duties and escorted home; the driver should not drive home, but be escorted to his or her home. The driver may use vacation, sick, comp time, or PTO when in place for hours missed from work. C. Notification of Resources. The City shall advise employees of the resources available to them, including but not limited to the City’s EAP, in evaluating and resolving problems associated with misuse of alcohol or use of controlled substances, , including the names, addresses, and telephone numbers of Substance Abuse Professionals and counseling and treatment programs. The City will provide this SAP listing in writing at no cost to the driver. D. Evaluation and Follow-up Testing. Employees shall be evaluated by a substance abuse professional as determined by the City. The substance abuse professional shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and/or controlled substance use. In addition, each employee identified as needing assistance in resolving problems associated with alcohol or controlled substances shall be evaluated by a substance abuse professional to determine that the employee has followed the rehabilitation program prescribed. E. Responsibility for Cost of Evaluation and Rehabilitation. Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by a Substance Abuse Professional) recommended or required by the City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. F. Return-to-Duty. Before an employee returns to duty requiring performance of a safety- sensitive function he/she shall undergo a return-to-duty test with a result indicating a breath alcohol level of less than 0.02 if the conduct involved alcohol, or a controlled substance test 183723v2 with a verified negative result if the conduct involved controlled substance use. The employee shall also be subject to unannounced follow-up alcohol and controlled substance testing following the employee’s return to work. This testing shall be as directed by the substance abuse professional and federal law. G. Refusal to test. All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. H. Discipline. The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. Employee Assistance Program The City has in place a formal employee assistance program (EAP) to assist employees in addressing serious personal or work-related problems at any time. The City’s EAP provides confidential, cost-free, short-term counseling to employees and their families. Employees who may have an alcohol or other drug abuse problem are encouraged to seek assistance before a problem affects their employment status. Contact Human Resources for additional information on the City’s EAP program. Policy Contact for Additional Information If you have any questions about this policy or the City’s drug and alcohol testing procedures, you may contact your immediate supervisor or Human Resources to obtain additional information. CityCouncilAgenda:10/26/15 1 2E.ConsiderationtoapproveResolution2015-080acceptingdonationintheamountof $250fromtheXCELfortheIEDCIndustryoftheYearevent (AS) A.REFERENCEANDBACKGROUND: TheIEDChostedtheIndustryoftheYearBreakfastonOctober21,2015at7a.m.The MonticelloTimes/ECMPublishershasdonated$250totheeventasasponsor.As requiredbystatestatute,iftheCityacceptsthedonationoffunds,theCityCouncilneeds toadoptaresolutionspecifyingtheamountofthedonationanditsuse. A1.BudgetImpact:Thedonationforsponsorshipwilloffsetthecostofthe breakfastevent. A2.StaffWorkloadImpact:None. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethecontributionandauthorizeuseoffundsasspecified. 2.Motiontonotapprovethecontributionandreturnthefundstothedonors. C.STAFFRECOMMENDATION: Staffrecommendationistoadopttheresolutionacceptingthecontributions. D.SUPPORTINGDATA: •Resolution2015-080 City of Monticello RESOLUTION NO. 2015-080 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE Xcel Energy Cash Contribution 250.00 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city’s jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY PURPOSE/AMOUNT Xcel Energy IEDC Industry of the Year Event Adopted by the City Council of Monticello this 26th day of October, 2015. ______________________________ Brian Stumpf, Mayor ATTEST: ______________________________________ Jennifer Schreiber, City Clerk CityCouncilAgenda–10/26/2015 1 2F.ConsiderationtoapprovearequestforAmendmenttoDevelopmentStagePlanned UnitDevelopment(PUD)forSunsetPonds,foraproposedrearyardsetback varianceforattachedaccessorystructuredecksintheR-2(SingleandTwoFamily Residence)District.Applicant:FedderHomes (NAC) Property:Legal:Lots22-24,Block7,SunsetPonds Address:6794,6788&6782GinghamCourt PlanningCaseNumber:ZSPDCK,2015-033 A.REFERENCE&BACKGROUND Request(s):PUDAmendmenttoaccommodatetheconstructionof accessorydeckstotherearofexistingtownhomes whichwillencroachintotherequiredrearyardsetback. DeadlineforDecision:November14,2015 LandUseDesignation:PlacestoLive ZoningDesignation:R-2,SingleandTwo-FamilyDistrict Thepurposeofthe"R-2"singleandtwo-family residentialdistrictistoprovideforlowtomoderate densityoneandtwounitdwellingsanddirectlyrelated complementaryuses. Overlays/Environmental RegulationsApplicable:NA CurrentSiteUse:Attachedtownhomes SurroundingLandUses: North:Wetland/Detachedtownhomes East:Attachedtownhomes South:Interstate94 West:Wetland ProjectDescription:Theprojectconsistsoftheconstructionof8footdecks attachedtothenorthwallofthreeexistingtownhomes whicharelocatedonbaselotswithjustover8feetof lotareadepth.Therequiredsetbackforsuchstructures isnormally6feetfromthepropertyline. CityCouncilAgenda–10/26/2015 2 ANALYSIS Thetownhomesinquestionwereconstructedrecently,subsequenttotheoriginal PUDconstruction,slightlydifferentindesigntotheoriginalstructures.Thebuilder includeda“ledgerboard”toallowtheconstructionofadeck,butdeckswerenot proposedasapartofthetownhouseconstruction.Deckswerenotconstructedfor otherattachedtownhomesthathadbeenbuiltintheinitialphaseofwork. Toaddthedecks,theapplicantsareseekinganamendmenttothePUD,sincethe constructionwouldencroachintothebaselotareathathadbeenplattedwiththe originalproject.Theproposeddeckswouldbe8feetdeep(leavinga0.47foot setbacktothelotline),and12feetwide,withastairwayleadingdownfromthedeck. Procedurally,thisrequestrequiresthePUDamendmentasnoted,buttechnicallydoes notrequireavariance–flexibilityunderPUDdesignisallowedwithoutadheringto thefindingsrequirementsforvariances. DecksarenotuncommonattachmentsforresdentialPUDprojects,anditisalso commonthat,providedthestructuresfitwithinthelotlinesestablishedbythePUD andplat,verylittleornosetbackisprovided,giventhatthesetbacktoother buildings,streets,oropenspacesarecontrolledbyassociationownershipand management. Asnoted,thedecksareproposedtofacethewetland,andaremorethan130feetfrom theclosestplannedstructurestothenorth.Whilethedeckswouldencroachintothe currentwetlandbuffersetback,thesestructureswouldbeexemptfromthatregulation sincethecodeappliesonlytoprojectsnewlyundertakenafterthewetlandordinance wasadopted. Inthisregard,staffbelievesthatthesetbackencroachmentisinkeepingwithsimilar projects,eventhoughthisparticularPUDdoesnothaveotherdecks.Theprimary concernliesintheconstructiondetails,sincethewetlandareahasexpandedsincethe SunsetPondswetlanddelineationwasdoneattheoutsetoftheproject. Staffisconcernedthatsoilconditionsmayimpactthestabilityoftypicaldeck footings.Assuch,staffnotesthefollowing: Becauseofthehighwatertable,andanticipatingthatthesoilisofpoorbearing capacity,footingsizesanddepthmaydeviatefromtheminimumstandarddictatedby theStateBuildingCode. Itshouldalsobenotedthattheplansandfinalconstructionapprovalwillrequirethat allimprovementsaretobelocatedwithinthelimitsoftheprivatelotlines,including decks,railings,stairs,andallstructuralmembersincludingfootings. CityCouncilAgenda–10/26/2015 3 PUDapplicationsareuniquetotheprojectunderconsideration,andthisamendment impactsonlythethreestructuressubjecttotheapplication.Othertownhomesinthe projectwouldneedtoprovidetheirownjustificationforsimilarencroachments,and wouldbedependentonlocation,surroundingconditions,andtheproximityofother buildingsorstreets. Finally,staffwouldnotethattheencroachmentofthedeckstowardthewetlandis allowedsincethatordinanceisnoteffectiveforpreviouslyplattedprojects. Nonetheless,staffwouldencouragetheassociationtoconsidertheestablishmentofa naturalvegetationbufferbetweenthelawngrassesandthecurrentwetlandedge.A naturalbufferpermitsthefilteringoflawnorstormwaterchemicalsfromimpacting thewaterqualityinthewetlanditself.Thiscommentisnotaddedasaconditionof approval,butisonlyadvisorytothelargerassociation. PlanningCommissionRecommendation ThePlanningCommissionreviewedthisitemandheldapublichearingontheitem onOctober6th,2015.ThePlanningCommissionreceivedtestimonyfromoneofthe propertyowners,whospoketotheirdesiretobeabletoaccommodateadeckfortheir home.Thepotentialneedforadditionalfootingdepthandsizewasnotedduringthe meeting. ThePlanningCommissionrecommendedapprovaloftheamendmentunanimously. B.ALTERNATIVEACTIONS ThePlanningCommissionrecommendsalternative1below. 1.MotiontoapprovethePUDAmendmentallowingtheconstructionofdecksthat encroachwithintherequiredsetback,basedonfindingsmadebythePlanning CommissioninResolutionNo.PC-2015-015,andsubjecttotheconditionslisted inExhibitZ. 2.MotiontodenythePUDAmendmentallowingtheconstructionofdecksthat encroachwithintherequiredsetback,basedonfindingstobemadebytheCity Council. C.STAFFRECOMMENDATION StaffrecommendsapprovalofthePUDamendment.Althoughtheoriginalproject doesnotappeartohaveanticipatedtheconstructionofdecks,thereisroomonthe property,andsetbacksapproachingzeroarecommonPUDconditions,especiallyin conditionswherethereiscommonownershipandmaintenancesurroundingthe privatelotarea.Staff’srecommendationincorporatestheconditionsinExhibitZ,and staffencouragestheapplicantsandtheassociationtoworktowardtheestablishment CityCouncilAgenda–10/26/2015 4 ofanaturallyvegetatedbufferstripalongthewetlandedge,althoughthiscommentis notmadeaconditionofthestaff’srecommendation. D.SUPPORTINGDATA •Z–ConditionsofApproval •ResolutionPC-2015-015 •AerialSiteImage •ApplicantNarrative •LotExhibit •ProposedDecks •DeckDimensions •DeckPlan •DeckElevations •SiteImages EXHIBITZ PUDAmendmentforSunsetPonds Legal:Lots22-24,Block7,SunsetPonds Address:6794,6788&6782GinghamCourt 1.Becauseofthehighwatertable,andanticipatingthatthesoilisofpoorbearing capacity,footingsizesanddepthmaydeviatefromtheminimumstandarddictatedby theStateBuildingCode. 2.Allimprovementsaretobelocatedwithinthelimitsoftheprivatelotlines,including decks,railings,stairs,andallstructuralmembersincludingfootings. Amend Dev Stag e PUD, R ear Ya rd Setba ck Va ria nce fo r Attached Accesso ry Stru cture Decks Lots 22-24, Block 7, Sunset Ponds, 6794, 6788 & 6782 Gingham Court C rea ted by : C ity of Monticello August 8, 2015; updated September 8, 2015 Mayor and Council Planning Commissioners City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362 C/o Community Development Director Angela Schumann Re: Final Stage PUD Amendment to Sunset Ponds building elevations for 6794, 6782 and 6788 Gingham Court Dear Ms. Schumann and staff, On behalf of the current owners for the above addresses, Fedder Homes has submitted several attachments, held review meetings with staff prior to application and as part of the application for the building plans and field measurement surveys to create the necessary support information to allow for a small deck and access stairs from the above homes to their rear yards. It is the intent of the PUD amendment application to allow for the construction of a small deck and optional stairs to complete a reasonable home design for the above residents. A unique issue to the original PUD approval was the requirement for architectural elevations depicting all elevation options. Since it was not anticipated that the units and neighborhood would not be completed by the original designer, the plans for the PUD were not amended prior to this application to recognize the minor differences in both façade and egress. There is no greater encroachment to the wetlands than were previously approved for patios and structures, and no health safety welfare harm created by the addition of a small deck and optional stairs. The Optional stairs are to show, per City staff request, all possibilities so that there is no future need for a individual resident application, which would be necessary if the plans submitted omitted stairs. DJ2DMJ Planning, LLC 3004 Armour Terrace St. Anthony , MN 55418 2 HISTORY The above addresses were initially platted, graded and utilities built under the control of MW Johnson in the early 2002 through 2006. Regulations and setback criteria were established and signed off by Monticello staff, Council and outside regulators at that time as compliant, reasonable and supportable for full construction. The building pad for the above addresses were completed by MW Johnson but the structure was not and the completed finished lots ended up in ownership by the development lender. Subsequent to that time, the lender sold the unbuilt lots to Paxmar, and Paxmar engaged Fedder Homes for building design and construction. Wetlands were delineated and shown on recorded plats, and the fills of all wetland applications were approved and edges for fill to be placed were completed by MW Johnson. We can find no specific confirmation that the grading contractor added fill to the delineated wetland line of the plat, but that would not have changed the facts that at the time of project creation a regulated delineation, TEP panel and required fill permits were obtained in order to construct the original project. Subsequent to all fills and previous delineation work, the City of Monticello has accepted the project as complete for purposes of public streets and utilities and the obligations for drainage control and or maintenance of the various outlet structures for the wetlands as a resource and drainage basin. UNIQUE LOCATION and NEW BUILDER Fedder designed a new townhome substantially similar to the MW Johnson product line, but due to concerns over copyrighted plans did not build the exact same home. Plans were approved for construction and the homes finished, occupied and granted certificates of occupancy. Pads for the above addresses were certified prior to construction, verified competent through the building process, and granted all necessary permits except for deck construction due to plan depictions and an initial design request to go beyond the property line of the unit into common area. This excess distance could not be granted and the plans currently under consideration were created as compliant to the lot type and reasonable in size. Openings from the second floor for sliding doors to a future deck supported on a ledger board created with the initial home construction were not questioned at the time of building permit issuance, inspection and occupancy. These three units, like several of the MW Johnson Design, backed out onto the wetland complex in Sunset Ponds with no neighbors in immediate proximity to the rear of the structure. See photos. 3 UTILITIES and FOOTINGS No changes to utilities are needed with this application and the deck posts necessary do not go beyond the property box created for the structure. Yard is existing, created and has been mowed regularly to the limits of the current cattails. The proposed decks would need their contractor to place drilled footings in locations shown on the submittals, or closer to the buildings so as to not encroach beyond the unit’s property at 8.5 feet. It is anticipated that the depth of the footings would be about 48” below the surface. Typical auger attachments to a small mini loader machine would be able to properly dig a footing with minimal disruption. This type of excavation would allow for the subsoil bottom to be examined for competency to support the minimal load of a deck and its occupants. There is no reason to presume that poor soils exist at this distance from the structure since common building oversizing for pad designs extends to a 10 foot distance at a minimum. SUMMARY The use of the PUD amendment process allows for conversation and a fair hearing. It allows for the minor building designs and their options to be entered into a PUD record for allowable construction. There is no conceivable negative health, safety or welfare impact to either the association, the City or adjacent residents. There is no added cost to the association for common maintenance. The design proposed is similar to the criteria used in variance actions, in that is a solution that approximates the minimum necessary. An 8’ deep by 12’ wide deck is only 96 SF of surface area, not even as large as a 10 x 10 concrete slab. If there are questions or clarifications necessary as the submittal process moves forward to approved amendments, please contact myself or Fedder Homes through Steve McCann for clarifications. I will be at the required public hearings and municipal meetings on behalf of the applicants and residents group as their development representative. Respectfully Submitted, Donald Jensen DJ2DMJ Planning, LLC Cc: Steve McCann, for Fedder Homes Residents of above addresses Attachments: Meyer Rohlin surveys, existing and for delineated wetlands per plat. Building Elevations showing decks and stairs 4 Photos of existing building and similar setback relationships to wetland CityCouncilAgenda–10/26/15 1 2G.ConsiderationtoapprovearequestforConditionalUsePermit(CUP)foran AccessoryBuildinginaM-H(ManufacturedHomePark)District,asper Chapter5.3(D)oftheMonticelloZoningOrdinanceApplicant:Kjellberg’s Inc./Kjellberg,Kent (AS) Property:Legal:LengthyLegal,SeeAttached Address:9127StateHighway25NE PID:155500154402 PlanningCaseNumber:2015-040 A.REFERENCE&BACKGROUND Request(s):Theproposalisforaconditionalusepermitto expandtheexistingaccessorystructureonthesite. DeadlineforDecision:November7th,2015 LandUseDesignation:PlacestoLive ZoningDesignation:M-H(ManufacturedHomePark)District Thepurposeofthe“M-H”manufacturedhomepark districtistoprovideformanufacturedhomeusers anddirectlyrelateduses. Overlays/Environmental RegulationsApplicable:NA CurrentSiteUse:Manufacturedhomepark SurroundingLandUses: North:Manufacturedhomepark(zonedM-H),andprivate single-familyresidence(MonticelloTownship) East:Existingaccessorystructure,TH25 South:Manufacturedhomepark(zonedM-H),including saleslot West:Manufacturedhomepark(zonedM-H),including manufacturedhomeresidences ProjectDescription:Theapplicantproposestoconstructanaccessory structureenclosuretoanexistingaccessory structureonthewestmanufacturedhomeparksite. CityCouncilAgenda–10/26/15 2 ANALYSIS TheapplicantisseekingaConditionalUsePermittoallowtheconstructionof 625squarefootaccessorystoragebuildingontheKjellberg’sInc.West ManufacturedHomeParksite,a62.23acreparcelonthewestsideofTH25. Section5.3(D)(3)-AccessoryBuilding–Majorrequiresthefollowingformajor attachedaccessorystructuresintheM-HDistrict: (b)IntheM-Hdistrict,thefollowingshallapply: i.Accessorystoragebuildingsinmanufacturedhomeparks,ifnotreviewedand approvedaspartofaPUD,shallbeconditionallypermittedsubjecttothe followingadditionalrequirements: 1.Thestoragebuildingandanyaccompanyingoutdoorstorageareashall beforthesoleuseoftheresidentsofthemanufacturedhomeparkand shallnotbeusedbynon-residents. 2.Accompanyingoutdoorstorageareasshallbefullyscreenedfrom surroundingmanufacturedhomeunitsandadjacentproperties. Assuch,aconditionalusepermitfortheproposedstructureisrequired. Thebuildingproposedisa25’by25’coldstoragebuilding.Thestructurewillbe attachedtotheexistingdetachedaccessorybuildinglocateddirectlytotheeast. Theproposedstructurewillencloseasetofexistingfuelstoragecontainers, whicharecurrentlyunenclosedandlocatedinanexistingadjacentoutdoor storagearea.The625squarefootstructurewillbeenclosedonthreesides.The south-facingsidewillremainopentoprovideforadequateandrequired ventilation. Theheightofthestructure,at14’,isconsistentwiththeheightoftheadjacent buildingandconsistentwithcoderequirements,whichstatethatdetached structuresmaynotexceed15’inheight.Thebuildingwillincludeaconcrete floorandsteelsidingtomatchtheexistingstructure. Nochangesareproposedtoexistingsiteaccess,landscaping,signageorother buildingcomponents.Theexistingfenceinthelocationoftheexpansionwillbe adjustedtoaccommodatetheexpansion. ConditionalUsesareconsideredtobeanapproveduseofproperty,providedthe conditionsrequiredbytheOrdinanceandotherreasonableconditionsrequiredby theCityaremet.Inregardtotheordinancerequirements,theapplicant’s narrativestatesthatthefueltanksareusedforserviceneedsrelatedtothe property.Thepumpsarenotaccessibletothepublic.ExhibitZofthestaffreport thereforerequiresthattheaccessorystructurebeforthesoleuseofthe manufacturedhomeparkanditsresidents.Further,theenclosureofthefueltanks willcreategreatercomplianceasrelatedtotheprovisionforscreeningofoutdoor CityCouncilAgenda–10/26/15 3 storageonthesite.Nootherchangesareproposedtotheexistingoutdoorstorage area. Theproposedexpansionpresentsnoissueswithbuildingorlotsquarefootage requirementsorsetbackrequirementsassetbyordinance.Theproposed accessorystructurewillmeettherequired6’setbackfromotherproperties. Theapplicanthasdiscussedthefirecoderequirementsforthestructurewiththe ChiefBuildingOfficialandaconditionrelatingtofirecodecomplianceis includedinExhibitZ. Cityrecordsdonotincludeareferencetoaconditionalusepermitfortheexisting detachedaccessorystructuretowhichthisexpansionwillbeadded.In2009,the Cityapprovedaconditionalusepermitfortheconstructiononanew30’x36’ coldstoragebuildinginthesamearea;thisstructureislocatedadjacenttothe existingstructuretothesouth.Aspartofthisconditionalusepermit,theCity recognizesthelocationandexistenceofeachofthesestructures. PlanningCommissionRecommendation ThePlanningCommissionreviewedthisitemandheldapublichearingonthis itemonOctober6th,2015.ThePlanningCommissioninquiredwhetherany additionalstoragewouldoccurintheproposedstructure.Theapplicant’s representativerespondedthatthestructurewasintendedforthecoverageofthe fueltanksandanyotherstoragewouldbeonlyasallowedbyfirecode. ThePlanningCommissionrecommendedapprovaloftheamendment unanimously. B.ALTERNATIVEACTIONS ThePlanningCommissionrecommendsalternative1below. 1.MotiontoapprovetheConditionalUsePermit(CUP)for9127StateHighway 25foranAccessoryBuildinginaManufacturedHomePark(M-H)District, basedonfindingsinResolutionPC-2015-014andsubjecttotheconditionsas listedinExhibitZ. 2.MotiontodenytheConditionalUsePermit(CUP)for9127StateHighway25 foranAccessoryBuildinginaManufacturedHomePark(M-H)District, basedonfindingstobemadebytheCityCouncil. C.STAFFRECOMMENDATION StaffrecommendsAlternative1;theapplicationmaterialssupplieddemonstrate consistencywithcoderequirementsforaccessorystructuresintheM-Hdistrict. CityCouncilAgenda–10/26/15 4 D.SUPPORTINGDATA •ResolutionPC-2015-014 •AerialSiteImage •ApplicantNarrative •SiteImages/SitePlan •ElevationExample EXHIBITZ ConditionalUsePermit–AccessoryStructure 9127StateHighway25NE Kjellberg’sInc/Kjellberg.Kent 1.TheapprovalissubjecttothereviewandcommentoftheCityEngineerregarding gradinganddrainageatthetimeofbuildingpermit. 2.TheapplicantshallcomplywithallrequirementsoftheChiefBuildingOfficialfor theconstructionoftheaccessorystructureandforenclosureoftheexistingfuel storagetanks,includingbuildingcodepermitandlistingrequirements,andall applicablecodesandstandardssuchasNFPA58. 3.Thestoragebuildingandanyaccompanyingoutdoorstorageareashallbeforthesole useoftheresidentsofthemanufacturedhomeparkandshallnotbeusedbynon- residents. CUP fo r Accessory B u ilding - Majo r, Fu el Can op y in M-H District 9127 State Highway 25 NE, PID: 155500154402 C reated by : C ity of Monticello CityCouncilAgenda–10/26/2015 1 2H.ConsiderationtoapprovearequestforAmendmenttoDevelopmentStagePlanned UnitDevelopment(PUD)forTacoBell,forbuildingadditionintheCentral CommunityDistrict(CCD),asperChapter2.4(O)(10)oftheMonticelloZoning Ordinance.Applicant:BorderFoods (AS) Property:Legal:LengthyLegal,SeeAttached Address:1247th StreetEast PID:155010003060 PlanningCaseNumber:2015-039 A.REFERENCE&BACKGROUND Request(s):Theproposalconsistsofanamendmenttoanexisting CUPforPUDregulatingtheTacoBellandadjacent hotelproperty,bypermittingthebuildingexpansionof theTacoBellfacilitytothesouthtoaccommodatean exteriorcoolerunit. DeadlineforDecision:November7th,2015 LandUseDesignation:Downtown ZoningDesignation:CCD,L-8–FreewayRetail Thepurposeofthe“CCD”,CentralCommunity District,istoprovideforawidevarietyoflanduses, transportationoptions,andpublicactivitiesinthe downtownMonticelloarea,andparticularlyto implementthegoals,objectives,andspecificdirectives oftheComprehensivePlan,andinparticular,the EmbracingDowntownMonticelloreportanditsDesign Guidelines. AsstatedintheEmbracingDowntownPlan,theL-8 Districtisa“KeyanchortothesouthofDowntown district.Freewayorientedshoppingdrivesregional traffictothearea.Convenientandsafepedestrianand vehicularconnectionsthroughWalnutStreetis critical.” Overlays/Environmental RegulationsApplicable:FreewayBonusSignDistrict CurrentSiteUse:TacoBellrestaurant CityCouncilAgenda–10/26/2015 2 SurroundingLandUses: North:Cemetery East:CedarStreet;BurgerKingrestaurant–zonedB-4 South:AmericINN-zonedCCD,L-8andincludedwithin subjectPUD West:Perkinsrestaurant-zonedCCD,L-8 ProjectDescription:Theapplicantproposestoaddanexteriorcoolerunitas abuildingadditiontotherear(south)sideofthe existingbuilding. ANALYSIS ThesubjectpropertyispartofaPlannedUnitDevelopmentwhichwasoriginally approvedin1993.ThePUDaccommodatedtheconstructionofthehotelproperty withoutpublicstreetfrontage,aconditionwhichstillexistsbetweenthetwosites. Accesstothehotelsiteisaccommodatedfrom7th StreetthroughtheTacoBell property. Withthisapplication,theapplicant,BorderFoods,isseekingtoexpandtheexisting TacoBellbuildingtoaddanexteriorcoolerunit.The129.4squarefootstructurewill beaddedtothesouthsideofthebuilding,withinteriorremodelingtoaccommodate theexpansion.Thesquarefootageoftheexpansionrepresentsa7%increaseinthe building’ssquarefootage.ZoningOrdinancesection2.4(O)(10)(b)requiresthatto “Increasethegrossfloorareaofnon-residentialbuildingsbymorethanthreepercent orincreasethegrossfloorareaofanyindividualbuildingbymorethanfivepercent“ requiresaPUDamendmentprocess. Thezoningordinancerequiresthatrestaurantsunder10,000squarefeetintheL DistrictsoftheCCDbeapprovedunderaconditionalusepermit.Theconditionaluse permitforthissiteisincorporatedwithintheoriginalPUDapproval.Inthepast,the CityapprovedPlannedUnitDevelopmentsunderaconditionalusepermit.Assuch, theamendmenttoCUPisalsoincorporatedwithintheamendmenttoPUD. Overall,theadditionofthecoolerunithasverylittleimpactontheexistingPUD. TheadditionwillhavenoimpacttotheexistingsharedaccesswiththeAmericINN propertytothesouth.Theinteriorremodelassociatedwiththeexpansiondoesnot includetheadditionofseating;rathertheexpansionservesonlytoaddadditional capacityforkitchenserviceneeds.Assuch,theexpansionwillnotcreateany additionalparkingdemandforthesiteandnoimpacttotheexistingparkingonthe siteisproposed. TheexpansionwillnotdisturbthesidewalkleadingfromtheTacoBellsitetothe AmericINNsite,whichwaspartoftheoriginalPUDapproval.Thesiteplansforthe CityCouncilAgenda–10/26/2015 3 projectindicatethatotherareasofthesidewalkadjacenttothebuilding’ssouthside willbereplacedwithconstruction. Nochangesareproposedtoexistingsiteaccess,landscaping,signageorother buildingcomponents.Theadditionwillnotimpacttheexistingdrive-through configurationorstacking. Intermsofordinancecompliance,theproposedexpansionpresentsnoissueswith buildingorlotsquarefootagerequirementsorsetbackrequirements.Thecoolerunit willmeettherequired5’setbackfromotherpropertiesintheCCDforL-8areas.In addition,thesitewillcontinuetomeetbothminimumandmaximumlotcoverage requirementsoftheCCD.Theapplicanthasindicatedthatanyexternalroof-based mechanicalequipmentwillbeplacedontheexistingbuildingroof,withinascreening enclosure.ThesitewillberequiredtomeetallCitycodesrelatedtonoisewiththe additionoftheproposedstructure. Muchoftheexistingareaonwhichtheproposedexpansionwilloccurisexisting impervioussurface.Thesiteimpervioussurfacewillincreasebyapproximately50 squarefeet,creatingnoconcernsfordrainage.TheCityEngineerwillreview proposedgradinganddrainagemodificationsatbuildingpermit. Oneitemofnoterelatestotheproposedbuildingmaterials,whichdonotmeet ordinancerequirements.Thecoolerunitexteriorismetalwithastipplefinishto mimicastuccotreatment,thenpaintedtomatchtheexistingbuildingexterior. ZoningOrdinance4.11(D)doesnotallowformetalfinishesinBusinessDistricts, furtherstatingthat“Metalexteriorfinishesshallbepermittedonlywherecoordinated intotheoverallarchitecturaldesignofthestructure,suchasinwindowanddoor frames,mansardroofsorparapets,andothersimilarfeatures,andinnocaseshall constitutemorethan15%ofthetotalexteriorfinishofthebuilding.” Plannedunitdevelopmentsallowflexibilityfromthestandardsoftheordinance,but thisflexibilityisintendedtobeoffsetbycompanionimprovementsinotherareasof thedesignorsite.Thecoolerunitwillnotbevisiblefromthe7th Streetrightofway tothenorth,asitwillbeblockedbytheexistingbuilding.Inaddition,amajorityof theproposedcooleradditionwillbescreenedfromthewestandpartiallyfromthe southbytheexistingtrashenclosure,andpartiallyfromtheeastbyanexisting electricaltransformerstructureandthedrivethroughorderboard.However,the coolerunitwillbepartiallyvisiblefromthehoteltothesouthandthepropertytothe east.Theapplicanthasthereforeproposedalandscapingplantoaccommodate additionalscreeningonthesouthandeastsides,includingamixofArborvitae locatedbetweentheKarlFoersterGrassPardonDaylilyandSedum. Nofurtherimprovementsorchangesareexpectedtothepropertyasapartofthe currentapplication,andallpreviousconditionsofPUDapprovalappeartobemetand incompliance. CityCouncilAgenda–10/26/2015 4 PlanningCommissionRecommendation ThePlanningCommissionreviewedthisitemandheldapublichearingonthisitem onOctober6th,2015.ThePlanningCommissionviewedasampleoftheproposed buildingmaterialandcoloranddeterminedthattheadditionallandscapingoffsetsthe metalmaterialconditionasanacceptableflexibilityviaaPUD.Aconditionrelating tothelandscapingplansisthereforeincludedwithinExhibitZ. ThePlanningCommissionrecommendedapprovaloftheamendmentunanimously. B.ALTERNATIVEACTIONS ThePlanningCommissionrecommendsalternative1below. 1.MotiontoapproveanAmendmenttoDevelopmentStagePlannedUnit Development(PUD)forTacoBell,forabuildingadditionintheCentral CommunityDistrict(CCD),asperChapter2.4(O)(10)oftheMonticelloZoning Ordinance,subjecttotheconditionsasidentifiedinExhibitZ,andbasedonthe findingsmadebyPlanningCommissioninResolutionNo.PC-2015-013. 2.MotiontodenyanAmendmenttoDevelopmentStagePlannedUnitDevelopment (PUD)forTacoBell,forabuildingadditionintheCentralCommunityDistrict (CCD),asperChapter2.4(O)(10)oftheMonticelloZoningOrdinance,basedon findingstobemadebytheCityCouncil. C.STAFFRECOMMENDATION StaffrecommendsapprovaloftheamendmentperAlternative#1above.The proposedexpansionisconsistentwiththezoningordinancewiththeexceptionofthe buildingmaterials.Theflexibilityinmaterialscanbeaccommodatedthroughthe intensificationoflandscapingmaterialsonthesiteasproposed. D.SUPPORTINGDATA •Z–ConditionsofApproval •ResolutionPC-2015-013 •AerialSiteImage •SitePlans,including: a.TitleSheet b.ExistingSitePlan c.ProposedSitePlan d.ExistingExteriorElevations e.ProposedExteriorElevations f.LandscapingPlans •CommentLetter,AmericINN CityCouncilAgenda–10/26/2015 5 EXHIBITZ AmendmenttoPlannedUnitDevelopment BorderFoods–1247th StreetEast 1.TheapprovalissubjecttothereviewandcommentoftheCityEngineerregarding gradinganddrainageatthetimeofbuildingpermit. 2.Theapplicantshallspecifydetailsofanyexteriorlighting,whichshallcomply withMonticelloZoningOrdinancesection4.4. 3.Theapprovalissubjecttocompliancewiththelandscapingscreeningplans providedtotheCityonSeptember24th,2015. 4.ThecoolerunitshallcomplywithallCitycodesfornoise. 5.Theapplicantshallenterintoanamendmenttodevelopmentagreementwiththe CityspecifyingthetermsofthePUD. Amend Dev Stag e PUD, Ta co B ell, Ad ditio n to P rin cip al Structure in CCD 124 7th Street E, PID: 155010003060 C reated by : C ity of Monticello Si g n a t u r e : Na m e : Re g i s t r a t i o n : Pr i n t H i s t o r y Da t e Pr o j e c t Ch e c k e d Dr a w n 20 1 5 . 0 6 . 1 0 PG D Pr o j e c t C o n t a c t : Ph o n e N u m b e r : 95 2 . 5 4 1 . 9 9 6 9 PU D A D J U S T M E N T R E V I E W 09 . 0 4 . 2 0 1 5 JC P P R E L I M I N A R Y N O T F O R C O N S T R U C T I O N Ta c o Be l l CO O L E R / F R E E Z E R A D D I T I O N TA C O B E L L M O N T I C E L L O , M N Re v e r s e Bu i l d i n g Bo r d e r F o o d s 54 2 5 B o o n e A v e N . Ne w H o p e , M N 5 5 4 2 8 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e o r un d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d a r c h i t e c t u n d e r t h e l a w s o f t h e S t a t e o f Mi n n e s o t a G:\2015\06 Border Foods\10_TacoBellMonticelloMN\40_CONSTR DOCS\000_T1-0_CoverSheet_20150610.dwg 12 4 E 7 T H S T R E E T MO N T I C E L L O , M N 55 3 6 2 Da v e C l a r k 14 , 8 8 3 Pa u l D a h l 49 3 1 W e s t 3 5 t h S t r e e t Su i t e 2 0 0 St . L o u i s P a r k , M i n n e s o t a 55 4 1 6 T. . 9 5 2 . . 5 4 1 - 9 9 6 9 F. . 9 5 2 . . 5 4 1 - 9 5 5 4 ww w . w c l a . c o m AR C H I T E C T WC L A S S O C I A T E S , I N C 49 3 1 W E S T 3 5 T H S T R E E T , S U I T E 2 0 0 ST . L O U I S P A R K , M N 5 5 4 1 6 CO N T A C T : P A U L G . D A H L PH O N E : 9 5 2 - 5 4 1 - 9 9 6 9 ST R U C T U R A L E N G I N E E R AL I G N S T R U C T U R A L , I N C . 24 1 C L E V E L A N D A V E . S O U T H , S U I T E B 7 ST . P A U L , M N 5 5 1 0 5 CO N T A C T : C H R I S T I A N S O L T E R M A N N , P E PH O N E : 6 5 1 - 6 9 8 - 0 1 6 4 EQ U I P M E N T N U M B E R RE F E R E N C E P O I N T BL D G . H E I G H T RE V I S I O N N U M B E R DE T A I L S H E E T DE T A I L N U M B E R DI R E C T I O N O F D E T A I L XX X 00 0 EQ U I P M E N T / F I X T U R E N U M B E R ( M . E . P . ) SH E A R W A L L T Y P E ( S T R U C T U R A L ) IN T E R I O R E L E V A T I O N D E S I G N A T I O N BL D G . S E C T I O N S H E E T X KE Y N O T E EX T E R I O R W A L L F I N I S H N U M B E R WI N D O W N U M B E R / D E C O R I T E M N U M B E R DO O R N U M B E R EL E V . S H E E T EL E V . L E T T E R BL D G . S E C T I O N L E T T E R 8' - 4 " NA M E CE I L I N G H E I G H T EL E V A T I O N N U M B E R RO O M N A M E SH E E T N U M B E R GE N E R A L D R A W I N G S Y M B O L S VI C I N I T Y M A P PR O J E C T G E N E R A L N O T E S PR O J E C T D I R E C T O R Y SH E E T I N D E X RE F E R T O S T R U C T U R A L , M E C H A N I C A L , P L U M B I N G A N D E L E C T R I C A L S H E E T S F O R S P E C I F I C S Y M B O L S X X AX . X X AX . X X AX . X 0' - 0 " EL E V XX RO O M F I N I S H N U M B E R X AX . X 1 2 3 4 X- 0 0 0 XX X TA C O B E L L : M O N T I C E L L O , M N DR A W I N G I S S U E CU R R E N T I S S U E NO T I S S U E D DR A W I N G I S S U E CU R R E N T I S S U E NO T I S S U E D COOLER/ FREEZER AD D I T I O N Taco Be l l 124 EAST 7TH STR E E T MONTICELLO, MN 5 5 3 6 2 PR O J E C T S U M M A R Y PERMIT REVIEW: 09.04.2015 TI T L E T1 . 0 TI T L E S H E E T C0 . 0 SI T E P L A N , E X I S T I N G C1 . 0 SI T E P L A N , P R O P O S E D 1 EX T E R I O R E L E V A T I O N R E N D E R I N G , E X I S T I N G 2 EX T E R I O R E L E V A T I O N R E N D E R I N G , P R O P O S E D STRUCTURAL NOTES 1.ALL WORK SHALL CONF O R M T O T H E L A T E S T E D I T I O N O F T H E S T A T E B U I L D I N G C O D E , INTERNATIONAL BUILDIN G C O D E , A N D A L L O T H E R A P P L I C A B L E C O D E S , S T A N D A R D S , A N D REGULATIONS OF THE C I T Y O F A L E X A N D R I A , M N 2.ALL ELEMENTS NECESS A R Y T O C R E A T E A L E G A L L Y O C C U P I A B L E B U I L D I N G S H A L L B E P R O V I D E D . 3.MECHANICAL, ELECTRIC A L , A N D P L U M B I N G C O N T R A C T O R S A R E R E Q U I R E D T O S U B M I T T O TENANT BIDDER DESIGN D O C U M E N T A T I O N F O R A P P R O V A L P R I O R T O C O N S T R U C T I O N . 4.NOT USED.5.ALL MECHANICAL, ELEC T R I C A L , A N D P L U M B I N G C O N T R A C T O R S A R E R E S P O N S I B L E F O R A L L MECHANICAL, ELECTRIC A L , A N D P L U M B I N G I T E M S P E R C O D E . 6.THE GENERAL CONDITI O N S O F T H E C O N T R A C T F O R C O N S T R U C T I O N ( A . I . A . L A T E S T E D I T I O N ) A R E A PART OF THESE CONT R A C T D O C U M E N T S . A C O P Y I S O N F I L E A T T H E A R C H I T E C T ' S O F F I C E . 7.DUE TO THE NATURE O F T H E W O R K , A L L D I M E N S I O N S S H O W N S H A L L B E C O N S I D E R E D APPROXIMATE. CONTRA C T O R S H A L L F I E L D V E R I F Y A L L D I M E N S I O N S P R I O R T O B E G I N N I N G CONSTRUCTION. SHOP D R A W I N G S S H A L L B E S U B M I T T E D T O T H E A R C H I T E C T F O R R E V I E W P R I O R TO FABRICATION OF AN Y I T E M . F A I L U R E T O A D H E R E T O T H I S P R O C E D U R E S H A L L P L A C E F U L L RESPONSIBILITY FOR AN Y E R R O R S D I R E C T L Y U P O N T H E C O N T R A C T O R . 8.INFORMATION CONCER N I N G E X I S T I N G B U I L D I N G S T R U C T U R E , S I Z E , L O C A T I O N O F E Q U I P M E N T , FINISHES, ETC. WAS OB T A I N E D F R O M V A R I O U S P L A N S F O R C O N S T R U C T I O N O F T H E E X I S T I N G BUILDING. EVERY EFFO R T H A S B E E N M A D E T O A C C U R A T E L Y D E P I C T E X I S T I N G C O N D I T I O N S , HOWEVER ALL WORK M U S T B E V E R I F I E D I N T H E F I E L D P R I O R T O C O N S T R U C T I O N . A N Y C O N F L I C T BETWEEN THESE PLANS A N D A C T U A L F I E L D C O N D I T I O N S S H A L L B E R E P O R T E D I M M E D I A T E L Y T O THE ARCHITECT FOR VE R I F I C A T I O N A N D / O R C O R R E C T I O N . 9.DO NOT SCALE THESE D R A W I N G S . V E R I F Y A L L D I M E N S I O N S A N D C O N D I T I O N S I N T H E F I E L D . A N Y DISCREPANCIES IN THE S E D R A W I N G S S H A L L B E B R O U G H T T O T H E A T T E N T I O N O F T H E ARCHITECT PRIOR TO S T A R T I N G W O R K . 10.ALL PROPOSED SUBSTI T U T I O N S S H A L L B E A P P R O V E D B Y T H E B O R D E R F O O D S , I N W R I T I N G , PRIOR TO INSTALLATION . 11.THE GENERAL CONTRA C T O R S H A L L U S E E X T R E M E C A U T I O N I N D E M O L I T I O N O F E X I S T I N G CONSTRUCTION. ANY IT E M S T R U C T U R A L I N N A T U R E A N D S C H E D U L E D F O R D E M O L I T I O N I N T H I S DRAWING BUT NOT IDEN T I F I E D A S S T R U C T U R A L I N N A T U R E S H A L L B E V E R I F I E D W I T H T H E ARCHITECT PRIOR TO D E M O L I T I O N . B Y F A I L U R E T O D O S O , T H E C O N T R A C T O R A S S U M E S F U L L RESPONSIBILITY FOR TH E C O N S E Q U E N C E S O F S U C H A C T I O N . 12.G.C. IS RESPONSIBLE F O R S U B M I T T A L , P A Y I N G F E E S A N D O B T A I N I N G A L L P E R M I T S A S S O C I A T E D WITH THE PROJECT. TH I S I N C L U D E S , B U T I S N O T L I M I T E D T O E L E C T R I C A L , M E C H A N I C A L , PLUMBING, FIRE SPRINK L E R , H O O D A N S U L , O R O T H E R R E L A T E D F I R E P E R M I T S , E N C R O A C H M E N T PERMIT, ETC. G.C. REQ U I R E D T O P A Y F O R T E M P O R A R Y F A C I L I T I E S F E E S A S R E Q U I R E D T O COMPLETE THE WORK I N A T I M E L Y M A N N E R . 13.G.C. SHALL PROVIDE EA C H S U B C O N T R A C T O R W I T H A C O M P L E T E A G E N C Y - P E R M I T T E D D R A W I N G SET AT TIME OF CONST R U C T I O N . 14.NOT USED.15.THE GENERAL CONTRA C T O R S H A L L R E M O V E E X I S T I N G T R I M A N D S U R F A C E S A S R E Q U I R E D T O PROVIDE A PLUMB AND T R U E S U R F A C E S U I T A B L E F O R T H E A P P L I C A T I O N O F N E W W A L L F I N I S H E S . 16.ALL ABBREVIATIONS INC L U D E D F O L L O W I N D U S T R Y S T A N D A R D S . C O N T A C T A R C H I T E C T I F A N Y ABBREVIATIONS ARE NO T C L E A R . 17.THE CONTRACTOR SHA L L S H O R E A N D / O R U N D E R P I N E X I S T I N G W O R K A S R E Q U I R E D T O S A F E L Y INSTALL NEW WORK. TH I S W O R K S H A L L B E T H E F U L L R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R A N D NO ACT, DIRECTION OR R E V I E W O F A N Y S Y S T E M O R M E T H O D B Y T H E A R C H I T E C T S H A L L C H A N G E OR AFFECT THE CONTR A C T O R ' S R E S P O N S I B I L I T Y I N T H I S M A T T E R . D E F L E C T I O N O F E X I S T I N G T O BE LIMITED TO 1/8" IN O R D E R T O M A I N T A I N I N T E G R I T Y O F S T R U C T U R E . 18.GC SHALL SUPPLY AND I N S T A L L A L L A S P E C T S O F T H E P R O J E C T D E S C R I B E D I N T H I S D R A W I N G SET UNLESS OTHERWIS E N O T E D . TE N A N T BO R D E R F O O D S 54 2 5 B O O N E A V E . N . NE W H O P E , M N 5 5 4 2 8 CO N T A C T : Z A C H Z I N T E R PH O N E : 7 6 3 - 4 4 2 - 0 0 3 6 OW N E R BO R D E R F O O D S 54 2 5 B O O N E A V E . N . NE W H O P E , M N 5 5 4 2 8 CO N T A C T : Z A C H Z I N T E R PH O N E : 7 6 3 - 4 4 2 - 0 0 3 6 STRUCTURAL NOTESAPPLICABLE CODE- 2015 Minnesota Building Code (MBC)DESIGN LOADS A. Snow Load Pg (ground snow load)= 50 PSF Pf (snow load on flat roof)= 42 PSF Ce (exposure factor)= 1.0, Partially Exposed-Terrain Category B Ct (thermal factor)= 1.2 I (importance factor)= 1.0 Snow surcharge per ASCE 7-10 B. Seismic: No effectSOIL PREPARATION AND FOUNDATIONS A. Materials 1. Footings to bear on properly compacted fill or native soil capable of sustaining an assumed bearing pressure of 2,000 PSF in accordance with MBC Section 1806 Class 4 material or better). Allowable bearing pressure to be verified by an independent testing agency. If soil appears to be of questionable quality or in a loose state, contact Engineer before proceeding with the work. 2. All fill material to be granular soil or other cohesionless material approved by the soil testing agency. 3. Granular subbase (6" minimum) under slabs-on-grade: Contractor to verify subbase materials and compaction criteria with Geotechnical Consultant and Concrete Supplier/Installer. 4. Provide vapor barrier under all slabs-on-grade at floor coverings or coatings that are less permeable than the concrete slab as required (General Contractor to verify). B. Installation Notes 1. Prior to installing foundations, soil to be field inspected by an independent testing agency familiar with the site to assure that the compaction specifications have been satisfied. Provide Special Inspection and material tests per schedule (see attached "Special Structural Testing and Inspection" schedule). Submit all inspection reports, material test reports,etc. to the Architect. 2. All topsoil is to be stripped from building and pavement areas. All very loose sands and silt and clay soils also to be stripped. 3. All fill material to be spread in maximum 6" loose lifts and compacted with vibratory compactors to a minimum 98% of the maximum dry density as determined by ASTM D698, Standard Proctor. Moisture content at the time of compaction should be controlled to within +/- 3% of the optimum moisture content. Contractor to verify these values with the Geotechnical Consultant prior toconstruction. 4. Soil compaction around and above utilities passing under foundations to conform to foundation compaction criteria. 5. Provide minimum 3'-6" soil cover for foundation frost protection. Contractor to verify with Geotechnical Consultant prior to construction. 6. Foundation and slab on grade bearing strata shall not be allowed to freeze during or after construction.CONCRETE- SITE CAST A. Design Code: ACI 318, ACI "Manual of Standard Practice...", latest adopted edition. B. Materials 1. Minimum concrete strength at 28 days (f'c) for stoop slabs and slabs-on-grade to be 4,000 psi. For footings, 3,000 psi. 2. Concrete supplier to submit concrete mix designs to Structural Engineer for all site cast concrete. 3. Concrete slabs on grade: Concrete supplier to verify that the concrete materials are appropriate for the use and exposure of the slabs/toppings. 4. Furnish 5-7% air entraining agent for all concrete exposed to freezing temperatures. 5. Reinforcing steel a. Welded wire fabric- ASTM A185. b. Deformed bars- ASTM A615, Grade 60. C. Provide Special Inspection and material tests per schedule (see attached "Special Structural Testing and Inspection" schedule). Submit all inspection reports, material test reports, etc. to the Structural Engineer. D. Submit shop drawings for reinforcing steel. E. Installation notes: 1. All items to be placed in accordance with approved shop drawings. 2. Support reinforcement only with CRSI recommended bar supports (wood, brick, etc. not acceptable) or hang from top of forms. Use supports with sand plates or horizontal runners for slab-on-grade reinforcement. 3. Concrete cover per ACI 318, latest adoption. 4. Sawcut slabs-on-grade as soon as concrete may be worked without unraveling (max. 6 hours after placement). 5. Place and securely tie footing dowels in position prior to concrete placement (i.e.: do not embed dowels into wet concrete).MASONRY A. Design Code: "Building Code Requirements and Specification for Masonry Structures", latest adopted edition. B. Provide Special Inspection and material tests per schedule (see attached "Special Structural Testing and Inspection" schedule). Submit all inspection reports, material test reports, etc. to the Structural Engineer. C. Submit shop drawings for reinforcing steel, mix designs for grout and mortar and written report of all required tests. D. Materials (concrete masonry)'HVLJQI·PPLQLPXPSVLQHWDUHDFRPSUHVVLYH strength of masonry). Compressive strength of concrete masonry shall be determined by MBC Section 2105.2.2.1 or 2105.2.2.2. Contractor to verify/coordinate. 2. Hollow unit concrete masonry- ASTM C 90, Grade N, heavyweight (sand & gravel) units, kiln cured by high pressure steam (autoclave) or low pressure steam with carbonation. 28 day compressive strength (net area) minimum 3,000 psi. 3. Minimum corefill-grout strength at 28 days (f'c) to be 3,000 psi. 4. Mortar- per ASTM C 270 and C 476. Type "S". 5. Reinforcing steel a. Deformed bar- ASTM A615, Grade 60. Reinforcing steel bars shall be marked physically with same designations as shown on the structural drawings.E-RLQWUHLQIRUFHPHQWVLQJOHZ\WKHZDOOV² Hohmann & Barnard "220 Ladder Mesh Reinforcement" or approved equal conforming to ASTM A82 (hot dip galvanized). c. For all types of joint reinforcing and masonry ties: Contractor to coordinate with architectural requirements. E. Installation Notes 1. Block supplier shall provide test reports to Engineer showing compressive strength values for masonry units. 2. Provide joint reinforcement every block course in stack bond walls, every other course in running bond walls.SHOP DRAWINGS/MISCELLANEOUS A. Engineer will review Contractor's shop drawings with respect to the ability of the detailed work, when complete, to be a properly functioning integral element of the overall system designed by Engineer. Before submitting a shop drawing or any related material to Engineer, Contractor shall: Review each such submission for conformance with the means, methods, techniques, sequences and operations of construction, and safety precautions and programs incidental thereto, all of which are the sole responsibility of the Contractor/approve each such submission before submitting it/and so stamp each such submission before submitting it. Engineer shall assume that no shop drawing or related submittal comprises a variation unless Contractor advises Engineer otherwise via a written instrument which is acknowledged by Engineer in writing. Shop drawing(s) called for are indicated in the material specifications. Engineer shall return shop drawings with comments provided that each submission has been called for and is stamped by Contractor as indicated above. Engineer shall return without comment material not called for or which has not been approved by Contractor. B. Placement of mechanical units supported by floor structure is subject to the approval of the Engineer. C. Verify all existing conditions and dimensions. Report all conflicts in construction documents or between construction documents and actual conditions to the Engineer before proceeding with the affected work. D. Contractor is responsible for bracing all structural elements, without overstressing, until project is complete. This includes bracing of existing adjacent structures and soils. Stockpiling of materials on supported levels is at Contractor's own risk. E. Install all anchors noted (expansion, epoxy, powder actuated, etc.) per Manufacturer's specifications. F. In no case shall dimensions be scaled from plans, sections or details on the structural drawings. SI T E LE G A L J U R I S D I C T I O N : C I T Y O F M O N T I C E L L O , M N . BU I L D I N G C O D E : 2 0 1 5 M N S T A T E C O D E & A C C E S S C O D E B A S E D O N 2 0 1 2 I B C , U P C , I M C , N E C ( 2 0 1 4 ) , A 1 1 7 . 1 - 2 0 0 9 BU I L D I N G A R E A : 1 , 8 5 0 . 3 G . S . F . ( 1 2 9 . 4 A D D I T I O N ) OC C U P A N C Y : A 2 TY P E C O N S T R U C T I O N : V N SP R I N K L E R S P R O V I D E D : N O BU I L D I N G H E I G H T : 1 8 ' - 1 " , N U M B E R O F S T O R I E S : 1 ZO N I N G D I S T R I C T : B - 4 R E G I O N A L B U S I N E S S D I S T R I C T W / P U D . SI T E A D D R E S S : 1 2 4 7 T H S T R E E T E A S T , M O N I T I C E L L , M N 5 5 3 6 2 PR O P E R T Y I D E N T I F I C A T I O N N U M B E R : 1 5 5 - 0 1 0 - 0 0 3 0 6 0 PA R C E L A R E A : 0 . 5 5 7 A C R E S ( 2 4 , 2 5 0 . 2 5 4 S F ) SE T B A C K S R E Q U I R E D : N O N E PE R V I O U S A R E A , E X I S T I N G : 4 , 7 9 4 S F PE R V I O U S A R E A , W / A D D I T I O N : 4 , 7 4 4 S F ( 5 0 S F D E C R E A S E ) PA R K I N G , E X I S T I N G : 3 2 S P A C E S ( I N C L U D I N G 1 A C C E S S I B L E ) DR I V E T H R U , E X I S T I N G : 6 C A R S WE T L A N D S : N O N E BU I L D I N G A R E A , E X I S T I N G : 1 , 7 2 0 . 9 G . S . F . SI G N A G E , E X I S T I N G : 3 B U I L D I N G S I G N S , N O P O L E / M O N U M E N T S I G N TR A S H E N C L O S U R E , E X I S T I N G : T O R E M A I N DE S C R I P T I O N O F P R O J E C T : Th i s p r o j e c t i n v o l v e s t h e l i m i t e d r e m o d e l a n d e q u i p m e n t a d d i t i o n o f a n e x i s t i n g T a c o B e l l r e s t a u r a n t . T h e r e m o d e l w o r k i s re l a t e d t o t h e r e m o v a l o f a n i n t e r n a l w a l k - i n c o o l e r l o c a t e d i n t h e b a c k o f t h e k i t c h e n . T h i s s p a c e w i l l b e c o m e a d d i t i o n a l d r y go o d s s t o r a g e s p a c e . M i s c . k i t c h e n e q u i p m e n t w i l l b e a d d e d / r e p l a c e d t o b a c k o f k i t c h e n . A n e x t e r n a l w a l k - i n c o o l e r / f r e e z e r pa c k a g e i n c o r p o r a t i n g s e r v i c e h a l l a n d a n e x t e r i o r s e r v i c e e n t r a n c e w i l l a b u t t h e r e a r o f t h e b u i l d i n g . W o r k w i l l r e q u i r e m i n o r mo d i f i c a t i o n s t o M . E . P . S i t e w o r k i n c l u d e s : n e w s i d e w a l k , a n d i r r i g a t i o n s y s t e m m o d i f i c a t i o n . T1 . 0 TI T L E SH E E T Si g n a t u r e : Na m e : Re g i s t r a t i o n : Pr i n t H i s t o r y Da t e Pr o j e c t Ch e c k e d Dr a w n 20 1 5 . 0 6 . 1 0 PG D Pr o j e c t C o n t a c t : Ph o n e N u m b e r : 95 2 . 5 4 1 . 9 9 6 9 PU D A D J U S T M E N T R E V I E W 09 . 0 4 . 2 0 1 5 JC P Ta c o Be l l CO O L E R / F R E E Z E R A D D I T I O N TA C O B E L L M O N T I C E L L O , M N Re v e r s e Bu i l d i n g Bo r d e r F o o d s 54 2 5 B o o n e A v e N . Ne w H o p e , M N 5 5 4 2 8 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e o r un d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d a r c h i t e c t u n d e r t h e l a w s o f t h e S t a t e o f Mi n n e s o t a 12 4 E 7 T H S T R E E T MO N T I C E L L O , M N 55 3 6 2 Da v e C l a r k 14 , 8 8 3 Pa u l D a h l 49 3 1 W e s t 3 5 t h S t r e e t Su i t e 2 0 0 St . L o u i s P a r k , M i n n e s o t a 55 4 1 6 T. . 9 5 2 . . 5 4 1 - 9 9 6 9 F. . 9 5 2 . . 5 4 1 - 9 5 5 4 ww w . w c l a . c o m EX I S T I N G S I T E P L A N 1" = 1 0 ' - 0 " 2 KE Y N O T E S 3 - KE Y N O T E , C O N T I N U E D 7T H S T R E E T E A S T T A C O B E L L 7 1 OV E R A L L S I T E P L A N 1" = 5 0 ' - 0 " 1 1. TR A S H A N D C A R D B O A R D E N C L O S U R E S , E X I S T I N G T O R E M A I N . 2. AC C E S S I B L E R A M P , E X I S T I N G T O R E M A I N . 3. AC C E S S I B L E P A R K I N G S P A C E A N D S I G N A G E , E X I S T I N G T O R E M A I N . 4. TR A N S F O R M E R , E X I S T I N G T O R E M A I N . 4. 1 . MA I N T A I N 3 0 " C L E A R D I S T A N C E F R O M T R A N S F O R M E R P A D T O FA C E O F C O O L E R W A L L . 5. GA S M E T E R , E X I S T I N G T O R E M A I N . 6. IR R I G A T I O N S Y S T E M C O N T R O L S B E L O W G R A D E , E X I S T I N G T O RE M A I N . 7. IR R I G A T I O N C O N N E C T I O N A T B U I L D I N G , E X I S T I N G T O R E M A I N . 8. UN D E R G R O U N D I R R I G A T I O N L I N E S , A P P R O X I M A T E L O C A T I O N . 8. 1 . EX I S T I N G T O R E M A I N . R E P A I R A S R E Q U I R E D . 8. 2 . RE L O C A T E I R R I G A T I O N M A I N L I N E A R O U N D C O O L E R A D D I T I O N AN D W H E R E I N C O N F L I C T W I T H N E W S I D E W A L K . 8. 3 . RE L O C A T E I R R I G A T I O N H E A D S A N D S E C O N D A R Y L I N E S I N AR E A O F N E W C O O L E R A D D I T I O N A N D S I D E W A L K S . 9. BO L L A R D , E X I S T I N G T O R E M A I N . 10 . EL E C T R I C M E T E R A N D S W I T C H G E A R , E X I S T I N G T O R E M A I N . 11 . CO 2 T A N K , E X I S T I N G T O R E M A I N . 12 . WE E D F A B R I C A N D R O C K M U L C H . 12 . 1 . MO D I F Y G R A D E T O D R A I N A R E A O N T O D R I V E T H R U L A N E . SL O P E G R A D E T O T H E N O R T H A N D T O T H E E A S T . 12 . 2 . IN S T A L L N E W W E E D F A B R I C A N D S A L V A G E D R O C K M U L C H FR O M D E M O L I T I O N . A L L R O C K M U L C H T O M A T C H E X I S T I N G . 13 . SI D E W A L K S 13 . 1 . EX I S T I N G T O R E M A I N . P A T C H A N D R E P A I R A S R E Q U I R E D . 13 . 2 . RE M O V E E X I S T I N G A S R E Q U I R E D F O R I N S T A L L A T I O N O F CO O L E R A D D I T I O N . N E W C O N C R E T E S L A B A N D R E L A T E D N E W SI D E W A L K . R E M O V E T O N E A R E S T E X I S T I N G E X P A N S I O N / CO N T R O L J O I N T A S R E Q U I R E D F O R N E W C O N S T R U C T I O N . SE E D 1 . 0 . 13 . 3 . NE W C O N C R E T E S I D E W A L K T O E A S T A N D W E S T O F C O O L E R AD D I T I O N . V E R I F Y A M O U N T O F W O R K W I T H O W N E R P R I O R T O CO N S T R U C T I O N . 14 . ST R U C T U R A L S T O O P : ST O O P W I D T H : I N F I L L B E T W E E N B U I L D I N G W A L L A N D E X I S T I N G SI D E W A L K W I T H S T R U C T U R A L S T O O P . S E E 2 / A 3 . 0 . ST O O P D E P T H : S E E A / A 1 . 0 A N D 2 / A 3 . 0 . 15 . CU R B S 15 . 1 . EX I S T I N G T O R E M A I N . P A T C H A N D R E P A I R A S R E Q U I R E D . 15 . 2 . RE M O V E A N D R E W O R K P O R T I O N O F C U R B A S R E Q U I R E D F O R IN S T A L L A T I O N O F V A L L E Y C U R B . 15 . 3 . VA L L E Y C U R B , I N S T A L L C O N C R E T E V A L L E Y C U R B E A S T O F T H E CO O L E R A L O N G T H E S I D E W A L K . P I T C H T O D R A I N . T O T H E EA S T 16 . DR I V E T H R U M E N U B O A R D & O R D E R I N G P O S T . - KE Y N O T E 2 3 44. 1 5 8. 1 9 9 9 10 11 16 TACO BELLB-4 W/ PUD.124 7THSTREET EASTMONTICELLO,MN 55362PID155-010-003060SITE AREA:0.557 ACRES AM E R I C I N N AMERICINN118 7THSTREET EASTMONTICELLO,MN 55362 PR O P E R T Y I N F O R M A T I O N 4 LE G A L J U R I S D I C T I O N : C I T Y O F M O N T I C E L L O , M N . BU I L D I N G C O D E : 2 0 1 5 M N S T A T E C O D E & A C C E S S C O D E B A S E D O N 2 0 1 2 I B C , U P C , I M C , N E C ( 2 0 1 4 ) , A 1 1 7 . 1 - 2 0 0 9 BU I L D I N G A R E A : 1 , 8 5 0 . 3 G . S . F . ( 1 2 9 . 4 A D D I T I O N ) OC C U P A N C Y : A 2 TY P E C O N S T R U C T I O N : V N SP R I N K L E R S P R O V I D E D : N O BU I L D I N G H E I G H T : 1 8 ' - 1 " , N U M B E R O F S T O R I E S : 1 ZO N I N G D I S T R I C T : B - 4 R E G I O N A L B U S I N E S S D I S T R I C T W / P U D . SI T E A D D R E S S : 1 2 4 7 T H S T R E E T E A S T , M O N I T I C E L L , M N 5 5 3 6 2 PR O P E R T Y I D E N T I F I C A T I O N N U M B E R : 1 5 5 - 0 1 0 - 0 0 3 0 6 0 PA R C E L A R E A : 0 . 5 5 7 A C R E S ( 2 4 , 2 5 0 . 2 5 4 S F ) SE T B A C K S R E Q U I R E D : N O N E PE R V I O U S A R E A , E X I S T I N G : 4 , 7 9 4 S F PE R V I O U S A R E A , W / A D D I T I O N : 4 , 7 4 4 S F ( 5 0 S F D E C R E A S E ) PA R K I N G , E X I S T I N G : 3 2 S P A C E S ( I N C L U D I N G 1 A C C E S S I B L E ) DR I V E T H R U , E X I S T I N G : 6 C A R S WE T L A N D S : N O N E BU I L D I N G A R E A , E X I S T I N G : 1 , 7 2 0 . 9 G . S . F . SI G N A G E , E X I S T I N G : 3 B U I L D I N G S I G N S , N O P O L E / M O N U M E N T S I G N TR A S H E N C L O S U R E , E X I S T I N G : T O R E M A I N 40'-0"STREET WIDTH 9'-0"8'-0"8'-0"9'-0" TYP 20 ' - 0 " TY P EXISTING EX I S T I N G EXISTING EXISTING C0 . 0 EX I S T I N G SI T E P L A N Si g n a t u r e : Na m e : Re g i s t r a t i o n : Pr i n t H i s t o r y Da t e Pr o j e c t Ch e c k e d Dr a w n 20 1 5 . 0 6 . 1 0 PG D Pr o j e c t C o n t a c t : Ph o n e N u m b e r : 95 2 . 5 4 1 . 9 9 6 9 PU D A D J U S T M E N T R E V I E W 09 . 0 4 . 2 0 1 5 JC P Ta c o Be l l CO O L E R / F R E E Z E R A D D I T I O N TA C O B E L L M O N T I C E L L O , M N Re v e r s e Bu i l d i n g Bo r d e r F o o d s 54 2 5 B o o n e A v e N . Ne w H o p e , M N 5 5 4 2 8 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e o r un d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d a r c h i t e c t u n d e r t h e l a w s o f t h e S t a t e o f Mi n n e s o t a 12 4 E 7 T H S T R E E T MO N T I C E L L O , M N 55 3 6 2 Da v e C l a r k 14 , 8 8 3 Pa u l D a h l 49 3 1 W e s t 3 5 t h S t r e e t Su i t e 2 0 0 St . L o u i s P a r k , M i n n e s o t a 55 4 1 6 T. . 9 5 2 . . 5 4 1 - 9 9 6 9 F. . 9 5 2 . . 5 4 1 - 9 5 5 4 ww w . w c l a . c o m PR O P O S E D S I T E P L A N 1" = 1 0 ' - 0 " 1 7T H S T R E E T E A S T RE M O D E L E D TA C O B E L L 1 OV E R A L L S I T E P L A N 1" = 5 0 ' - 0 " 1 2 3 5 8. 2 8. 3 10 11 15 . 3 12 . 2 12 . 1 12 . 1 13 . 2 13 . 1 13 . 3 14 7 44. 1 8. 1 9 9 9 16 15 . 2 13 . 2 13 . 3 KE Y N O T E S 3 - KE Y N O T E , C O N T I N U E D 1. TR A S H A N D C A R D B O A R D E N C L O S U R E S , E X I S T I N G T O R E M A I N . 2. AC C E S S I B L E R A M P , E X I S T I N G T O R E M A I N . 3. AC C E S S I B L E P A R K I N G S P A C E A N D S I G N A G E , E X I S T I N G T O R E M A I N . 4. TR A N S F O R M E R , E X I S T I N G T O R E M A I N . 4. 1 . MA I N T A I N 3 0 " C L E A R D I S T A N C E F R O M T R A N S F O R M E R P A D T O FA C E O F C O O L E R W A L L . 5. GA S M E T E R , E X I S T I N G T O R E M A I N . 6. IR R I G A T I O N S Y S T E M C O N T R O L S B E L O W G R A D E , E X I S T I N G T O RE M A I N . 7. IR R I G A T I O N C O N N E C T I O N A T B U I L D I N G , E X I S T I N G T O R E M A I N . 8. UN D E R G R O U N D I R R I G A T I O N L I N E S , A P P R O X I M A T E L O C A T I O N . 8. 1 . EX I S T I N G T O R E M A I N . R E P A I R A S R E Q U I R E D . 8. 2 . RE L O C A T E I R R I G A T I O N M A I N L I N E A R O U N D C O O L E R A D D I T I O N AN D W H E R E I N C O N F L I C T W I T H N E W S I D E W A L K . 8. 3 . RE L O C A T E I R R I G A T I O N H E A D S A N D S E C O N D A R Y L I N E S I N AR E A O F N E W C O O L E R A D D I T I O N A N D S I D E W A L K S . 9. BO L L A R D , E X I S T I N G T O R E M A I N . 10 . EL E C T R I C M E T E R A N D S W I T C H G E A R , E X I S T I N G T O R E M A I N . 11 . CO 2 T A N K , E X I S T I N G T O R E M A I N . 12 . WE E D F A B R I C A N D R O C K M U L C H . 12 . 1 . MO D I F Y G R A D E T O D R A I N A R E A O N T O D R I V E T H R U L A N E . SL O P E G R A D E T O T H E N O R T H A N D T O T H E E A S T . 12 . 2 . IN S T A L L N E W W E E D F A B R I C A N D S A L V A G E D R O C K M U L C H FR O M D E M O L I T I O N . A L L R O C K M U L C H T O M A T C H E X I S T I N G . 13 . SI D E W A L K S 13 . 1 . EX I S T I N G T O R E M A I N . P A T C H A N D R E P A I R A S R E Q U I R E D . 13 . 2 . RE M O V E E X I S T I N G A S R E Q U I R E D F O R I N S T A L L A T I O N O F CO O L E R A D D I T I O N . N E W C O N C R E T E S L A B A N D R E L A T E D N E W SI D E W A L K . R E M O V E T O N E A R E S T E X I S T I N G E X P A N S I O N / CO N T R O L J O I N T A S R E Q U I R E D F O R N E W C O N S T R U C T I O N . SE E D 1 . 0 . 13 . 3 . NE W C O N C R E T E S I D E W A L K T O E A S T A N D W E S T O F C O O L E R AD D I T I O N . V E R I F Y A M O U N T O F W O R K W I T H O W N E R P R I O R T O CO N S T R U C T I O N . 14 . ST R U C T U R A L S T O O P : ST O O P W I D T H : I N F I L L B E T W E E N B U I L D I N G W A L L A N D E X I S T I N G SI D E W A L K W I T H S T R U C T U R A L S T O O P . S E E 2 / A 3 . 0 . ST O O P D E P T H : S E E A / A 1 . 0 A N D 2 / A 3 . 0 . 15 . CU R B S 15 . 1 . EX I S T I N G T O R E M A I N . P A T C H A N D R E P A I R A S R E Q U I R E D . 15 . 2 . RE M O V E A N D R E W O R K P O R T I O N O F C U R B A S R E Q U I R E D F O R IN S T A L L A T I O N O F V A L L E Y C U R B . 15 . 3 . VA L L E Y C U R B , I N S T A L L C O N C R E T E V A L L E Y C U R B E A S T O F T H E CO O L E R A L O N G T H E S I D E W A L K . P I T C H T O D R A I N . T O T H E EA S T 16 . DR I V E T H R U M E N U B O A R D & O R D E R I N G P O S T . - KE Y N O T E PR O P E R T Y I N F O R M A T I O N 4 LE G A L J U R I S D I C T I O N : C I T Y O F M O N T I C E L L O , M N . BU I L D I N G C O D E : 2 0 1 5 M N S T A T E C O D E & A C C E S S C O D E B A S E D O N 2 0 1 2 I B C , U P C , I M C , N E C ( 2 0 1 4 ) , A 1 1 7 . 1 - 2 0 0 9 BU I L D I N G A R E A : 1 , 8 5 0 . 3 G . S . F . ( 1 2 9 . 4 A D D I T I O N ) OC C U P A N C Y : A 2 TY P E C O N S T R U C T I O N : V N SP R I N K L E R S P R O V I D E D : N O BU I L D I N G H E I G H T : 1 8 ' - 1 " , N U M B E R O F S T O R I E S : 1 ZO N I N G D I S T R I C T : B - 4 R E G I O N A L B U S I N E S S D I S T R I C T W / P U D . SI T E A D D R E S S : 1 2 4 7 T H S T R E E T E A S T , M O N I T I C E L L , M N 5 5 3 6 2 PR O P E R T Y I D E N T I F I C A T I O N N U M B E R : 1 5 5 - 0 1 0 - 0 0 3 0 6 0 PA R C E L A R E A : 0 . 5 5 7 A C R E S ( 2 4 , 2 5 0 . 2 5 4 S F ) SE T B A C K S R E Q U I R E D : N O N E PE R V I O U S A R E A , E X I S T I N G : 4 , 7 9 4 S F PE R V I O U S A R E A , W / A D D I T I O N : 4 , 7 4 4 S F ( 5 0 S F D E C R E A S E ) PA R K I N G , E X I S T I N G : 3 2 S P A C E S ( I N C L U D I N G 1 A C C E S S I B L E ) DR I V E T H R U , E X I S T I N G : 6 C A R S WE T L A N D S : N O N E BU I L D I N G A R E A , E X I S T I N G : 1 , 7 2 0 . 9 G . S . F . SI G N A G E , E X I S T I N G : 3 B U I L D I N G S I G N S , N O P O L E / M O N U M E N T S I G N TR A S H E N C L O S U R E , E X I S T I N G : T O R E M A I N TACO BELLB-4 W/ PUD.124 7THSTREET EASTMONTICELLO,MN 55362PID155-010-003060SITE AREA:0.557 ACRESAMERICINN118 7THSTREET EASTMONTICELLO,MN 55362 40'-0"STREET WIDTH 9'-0"8'-0"8'-0"9'-0" TYP 20 ' - 0 " TY P EXISTING EX I S T I N G EXISTING EXISTING C1 . 0 PR O P O S E D SI T E P L A N 1 EXISTING EXTERIOR ELEVATIONS FRONT ELEVATION 1/4" = 1'-0"2 REAR ELEVATION 1/4" = 1'-0"3 DRIVE THRU ELEVATION 1/4" = 1'-0"4 ENTRY ELEVATION 1/4" = 1'-0"1 TACO BELL 124 E 7TH STREET MONTICELLO, MN 55362 I hereby certify the this plan was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws of the State of Minnesota SIGNATURE: REGISTRATION: DAVE CLARK 14,883 PRINT HISTORY DATE PROJECT:2015.06.10 DRAWN:CB CHECKED:DC TACO BELL MONTICELLO , MN PUD ADJUSTMENT REVIEW 9/4/2015 Architecture Interiors 4931 West 35th Street Suite 200 St. Louis Park, Minnesota 55416 t..952..541.9969 f..952..541.9554 www.wcla.com WCLAssociates, Inc. 2 PROPOSED EXTERIOR ELEVATIONS FRONT ELEVATION 1/4" = 1'-0"2 REAR ELEVATION 1/4" = 1'-0"3 DRIVE THRU ELEVATION 1/4" = 1'-0"4 ENTRY ELEVATION 1/4" = 1'-0"1 TACO BELL 124 E 7TH STREET MONTICELLO, MN 55362 I hereby certify the this plan was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws of the State of Minnesota SIGNATURE: REGISTRATION: DAVE CLARK 14,883 PRINT HISTORY DATE PROJECT:2015.06.10 DRAWN:CB CHECKED:DC TACO BELL MONTICELLO , MN PUD ADJUSTMENT REVIEW 9/4/2015 Architecture Interiors 4931 West 35th Street Suite 200 St. Louis Park, Minnesota 55416 t..952..541.9969 f..952..541.9554 www.wcla.com WCLAssociates, Inc. CityCouncilAgenda:10/26/15 1 2I.ConsiderationtoapproveResolution2015-079,aResolutionSupportingGrant Fundingfor BertramChainofLakesRegionalPark,PhaseX.(AS) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptaresolutioninsupportofWrightCounty’sapplicationto thePark&TrailLegacygrantprogramforaPhaseXacquisitionattheBertramChainof Lakes. UnderthenewLegacyPark&Trailgrantapplicationprocess,aresolutionfromallfunding partnersisrequested.Assuch,theCityCouncilisaskedtoconsideraresolutionindicating itsintenttosupportalocalmatchforthePhaseXacquisition,shouldtheapplicationfor fundingbesuccessful. PhaseXisproposedtoincludeallofParcel3,atapproximately203acres.Thetotal acquisitioncostforPhaseXis$3,526,733.TheCityandCountyareaskedtofund10%each ofthecostoftheacquisition,foratotallocalmatchof20%.TheCity’sshareofthe acquisitionwouldtotal$350,000.TheapplicationforPark&TrailLegacyfundswilltotal $2,826,733.Ifthegrantissuccessfulattherequestedamount,PhaseXrepresentsthelast purchaseinthepassiveareaofthepark. Theacquisitionisplannedtooccurin2017.PhasesVIIandVIIIacquisitionsarescheduled tooccurinlatein2015,andthePhaseIXacquisition(thebalanceofParcel4,whichis50 acres)in2016. A1.BudgetImpact:IftheapplicationforthePhaseXgrantissuccessful,theCity wouldbeaskedtofunda10%matchintheamountof$350,000,notincluding closingandappraisalcosts.Thefundingfortheacquisitionwouldbefromthe ParkandPathwayFundviaanauthorizedCounciltransferfromtheCapital Projects(formerlyConsolidatedBond)Fund. A2.StaffWorkloadImpact:Minimal;limitedtothereviewoftheresolutionand BCOLacquisitiontableanddraftingofthisreport. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution2015-079,aResolutionSupportingGrantFundingfor BertramChainofLakesRegionalPark,PhaseX. 2.MotiontodenyadoptionofResolution2015-079,aResolutionSupportingGrant FundingforBertramChainofLakesRegionalPark,PhaseX. C.STAFFRECOMMENDATION: Staffrecommendsalternative1above.Adoptionoftheresolutionforlocalgrantsupport forPhaseXisconsistentwiththeCityCouncil’spastactionsrelatedtotheregionalpark. CityCouncilAgenda:10/26/15 2 AcquisitionofPhaseXpropertiesisalsoconsistentwiththeCity’sComprehensivePlan andPark&PathwayPlan. Itisimportanttonotethatifthisgrantissuccessful,theCityandCountywillhave securedthegrantfundsnecessarytocompleteacquisitionofallbut40.89acresofthefull plannedregionalpark.TheCitywillberequestinggrantfundsforthelastacreage, Parcel2,withthenextOutdoorRecreationgrant. D.SUPPORTINGDATA: •Resolution2015-079 •ProposedAcquisitionMap •BCOLFundingTable CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-079 A RESOLUTION SUPPORTING GRANT FUNDING FOR BERTRAM CHAIN OF LAKES REGIONAL PARK Park or trail name: Bertram Chain of Lakes Regional Park Park or Trail I.D. # 14-010D Funding Request I.D. # / Name: #15-006F / Bertram Chain of Lakes Phase 10 Acquisition Date of Resolution Wright County: October 20, 2015 Date of Resolution City of Monticello: October 26, 2015 Check below as identified on application: o Wright County o City of Monticello BE IT RESOLVED that Wright County has the legal public authority to sponsor a grant funding request associated with Bertram Chain of Lakes Regional Park as previously designated by the Greater Minnesota Regional Parks and Trails Commission as a regional park. BE IT FURTHER RESOLVED that as lead applicant and joint applicant we are fully aware of the information provided in the funding request, including the non-state match and long-term commitments, related master plan and any supporting information as submitted. BE IT FURTHER RESOLVED that Wright County and Monticello, City certify they will comply with all applicable laws, regulations and requirements associated with regional designation and grant funding for their respective portions of any funding request. I CERTIFY THAT the above resolution was adopted by the Wright County Board of Commissioners and The Monticello City Council. By __________________________ By __________________________ Wright County Coordinator Witness – Wright County Date _________________________ Date _________________________ By __________________________ By __________________________ City Administrator, City of Monticello Witness – City of Monticello Date _________________________ Date _________________________ Current Park Boundary Pending Currently Unacquired Phase VII & VIII Pending 2015 (89 Acres) Current Park Boundary 8/31/2015 Phase Land Acres Year Funded Grant $Non-Local Funding Source County $City $Total Status/Result Documents/Approval Requests City Approval Date County Approval Date Concept 10/27/2008 11/3/2008 1 2008 $1,000,000 LCCMR/Environment and Natural Resources Trust Fund $1,000,000 $1,000,000 $3,000,000 Phase 1 Completed December, 2008 MOU 11/10/2008 11/17/2008 1 2008 $200,000 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $200,000 $200,000 $600,000 Phase 1 Completed December, 2008 MOU (First Addendum)12/8/2008 12/16/2088 1 319 Total 2008 $1,200,000 Parcel 5A, 11 and 6 $1,200,000 $1,200,000 $3,600,000 LCCMR Appropriation Approval NA 11/18/2008 Metro Greenways Approved NA 9/16/2008 Purchase Agreement 12/8/2008 12/16/2008 Athletic Field Agreement 12/8/2008 12/16/2008 Match 3/22/2010 4/16/2010 2 40.66 2010 $549,628 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $274,814 $274,814 $1,099,256 Phase II Completed June 2010 MOU (2nd Addendum)5/10/2010 6/8/2010 Parcel 5B Purchase Agreement 5/10/2010 6/8/2010 Match 6/27/2011 7/12/2011 3 81.09 Aug-08 $266,249 DNR-Non-Metro Regional Parks/LAWCON (Federal)$148,101 $148,101 $562,451 Phase 3, Completed December 2011 Legacy Application 9/28/2009 3 Jan-10 $400,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL09-001)$222,500 $222,500 $845,000 Phase 3, Completed December 2011 MOU (3rd Addendum)11/28/2011 12/7/2011 3 Sep-10 $334,725 DNR-Non-Metro Regional Parks/LAWCON (Federal)$167,363 $167,363 $669,451 Phase 3, Completed December 2011 Purchase Agreement 11/28/2011 11/29/2011 3 Sep-10 $76,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL10-001)$61,299 $61,299 $198,598 Phase 3, Completed December 2011 Shared Use Agreement 11/28/2011 12/7/2011 Total 2011 $1,076,974 Parcel 7 A $599,263 $599,263 $2,275,500 Grant Apps 1/24/2011 4 61.25 2011-2012 $833,333 $500 k Legacy Park, $333,333 Non-Metro Regional Park $204,002.00 $204,002.00 $1,241,337.00 Phase 4, Completed December 2014 Match 2/13/2012 1/10/2012 $833,333 This includes parcel 12,10, 9 $204,002.00 $204,002.00 $1,241,337.00 MOU (4th Addendum)11/12/2013 11/12/2013 Purchase Agreement 1/14/2013 12/11/2012 Shared Use Agreement 1/14/2013 12/11/2012 Exhibits-Operating/Ground Lease 11/12/2013 11/12/2013 Exhibits - Amdt to Operating 12/9/2013 12/17/2013 2013 (Phase 5) Proposed Funding Grants and Local Matches 5 40.17 2012-2013 $369,713 Outdoor Recreation Grant $317,268.50 $317,268.50 $1,004,250.00 Grant Awarded & Encumbered, Local Share Secured, Completed June of 2014 Grant Apps 3/12/2012 $369,713 This includes parcel 1 $317,268.50 $317,268.50 $1,004,250.00 Match 8/13/2012 11/20/2012 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 6) 6 100.32 2013 -2014 $1,528,925 Park Legacy Grant Submitted 9-21-12 - Parcel 7 and 5 $328,288 $328,288 $2,185,500 Grant Awarded, Local Share Secured, Completed June of 2014 Grant Apps 6 23.61 2013 -2014 $333,333 Regional Park Grant Submitted 9-2-12 - Parcel 8 $144,084 $144,084 $621,501 Grant Awarded, Local Share Secured Match 6/24/2013 5/28/2013 total 123.93 $1,862,258 $472,372 $472,372 $2,807,001 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 7) 7 82.75 $1,400,000 Park Legacy Grant Submitted for portion of parcel 4 $436,410 $436,410 $2,272,820 Grant awarded, local match secured Match 7/28/2014 3/18/2014 total $1,400,000 $2,272,820 MOU (6th Addendum) Purchase Agreement 2013 (Phase 8)Grant Apps 2/24/2014 8 9.63 2014 $100,000 Outdoor Recreation Grant Submitted for this parcel, balance of 1 $70,289 $70,289 $240,578 Grant awarded, local match secured Match 7/28/2014 12/17/2014 total $100,000 $70,289 $70,289 $240,578 MOU (6th Addendum) Purchase Agreement 2016 (Phase 9) Match 9 50 2016 $1,000,000 Remiaing of Parcel 4 (CR39 Frontage)$200,090 $200,090 $1,400,180 Grant awarded MOU (7th Addendum) TO DATE 808.48 $8,391,906 $3,774,508 $3,774,508 $15,940,922 TBD Proposed Funding BALANCE OF PARK 10 203.3 2015 $2,826,733 Parcel 3 (includes Xcel easement credit of $17,100 $350,000 $350,000 $3,526,733 11 40.89 2015 Parcel 2 (remaining)$1,015,500 Propose full acquisition after next grant cycle 1052.67 $20,483,155 Proposed Funding & Local matches Proposed Funding & Local Matches Proposed Funding & Local Matches Proposed Funding & Local Matches Bertram Chain of Lakes Regional Park - Acquisition Project Funding History and Needs Phase I Funding (2008) Phase 2 Funding (2010) Phase 3 Funding (June 2011) Phase 4 Funding (December, 2013) CityCouncilAgenda:10/26/15 1 2J.ConsiderationtoapproveanextensionofFiberNet’sagreementwithGoldenWest foraperiodofsixmonths. A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoapproveanextensionofFiberNet’sagreementwithGolden Westforaperiodofsixmonths.GoldenWestcurrentlyprovidesafter-hours,weekend, andholidaytechsupport,allowingFiberNettoreducetheamountofstaffduringthese times. CounciloriginallyapprovedFiberNet’suseofGoldenWestonJanuary26th,2015.After set-upandtraining,FiberNetbeganusingtheservicesinlateMarch.Sincethencalls receivedduringnormalbusinesshoursareansweredbyFiberNetstaffandafter-hours techsupportcallsareforwardedtoGoldenWest.Onaverage,theirstaffisabletoresolve 85%ofcallsreceived;anyunresolvedissuesareescalatedtoanon-callFiberNet technician. ContinuingtheuseofGoldenWestwouldmaintainthissystemofhandlingcallsand continuetheagreement’scurrenttermsandrates.FiberNetpays$1.25perminutefor eachcallreceived;thismeanstheinvoiceamountcanfluctuateonamonthlybasis,butit alsomeansFiberNetpaysbasedontheamountoftimetheirstaffisengagedwitha customer.GoldenWestoffersanalternativeoptionforpaymentbasedonnumberof subscribers,butFiberNet’scallvolumeisbelowthethresholdthatwouldmakethata morebeneficialoption. ThroughouttheinitialperiodwithGoldenWest,theFiberNetAdvisoryBoardhas receivedupdatesontheserviceprovidedandreviewedthemonthlyinvoicesoftheir meetings.InSeptembertheboardrecommendedextendingtheagreementforanother6 months. A1.BudgetImpact:Anextensionoftheagreementwillmaintainthemonthly paymentstoGoldenWestforafter-hourstechsupport.Thesebillsrangefrom approximately$800to$1200permonthdependingonthenumberofcalls. However,thisfeeisoff-setbyreducedstaffingintheofficeandheadendbuilding aswellasreduceduseofon-calltechnicians. A2.StaffWorkloadImpact:Anextensionoftheagreementwillnotimpactstaff workload. B.ALTERNATIVEACTIONS: 1.MotiontoapproveanextensionofFiberNet’sagreementwithGoldenWestfora periodofsixmonths. 2.Motiontodenyapprovalofsaidrequest. C.STAFFRECOMMENDATION: TheFiberNetAdvisoryBoardandCitystaffrecommendAlternative#1. CityCouncilAgenda:10/26/15 2 D.SUPPORTINGDATA: •None CityCouncilAgenda:10/26/15 1 2K.ApproveBiosolidsFarmLeaseAgreement (WO,AS,JO) A.REFERENCEANDBACKGROUND: Thetwo-yearleaseagreementforthe150acrebiosolidssiteexpiredattheendof2015. Thelesseehasnotexercisedhisoptionforathirdyear.Therentforthelastyearofthe leasewas$225peracreor$33,750total. Lesseeisrequestingathreeyearlease,withthecityhavingafourthyearoption.The lesseeindicatedlimeneedstobeappliedtothelandtoimprovePHbalances.He estimatedthelimeapplicationwillcost$35peracre,justifyingextensionofthelease term.Staffnegotiatedaleasewithaflatannualamountperacreplusanadditionalper acreamountbasedoncornprices,regardlessoftheactualcrop.Seethefollowing: …forthetermofthree(3)yearswiththefirstyearbeginningonthe1stdayofJanuary,2016, andendingonthe31st dayofDecember,2016,andeachcalendaryearthereafter,forthebase rateof$205peracretotaling$30,750.00(ThirtyThousandSevenHundredFiftyDollars)per year,plusanadditional$15peracrerentfor$5.00perbushelcornandeach$1.00increment thereafter,basedontheChicagoBoardofTradeclosingcornpriceonthefirsttradingdayof Octoberofeachyear,payableasfollows… Cornpriceshavesteadilyerodedoverthelastseveralyearstobelow$4perbushel.The cityannuallypaysapproximately$8,000inpropertytaxesforthesite. Theleaserenewalmaintainspriorleaseprovisiongivingthecity’sflexibilityindealing withfuturechangestothebiosolidssiteandthesurroundingarea(BCOL). Otherstaffcommentsarebelow: Thetermofthelease,setatthreeyears,mayimpactthescheduleforfullbuild-outofthe BertramChainofLakesAthleticParkasenvisionedintheconceptplan.Theestimated 26acresofthebiosolidspropertyapprovedbytheCouncilforuseaspartoftheBCOL athleticparkwouldnotbeavailablefordevelopmentunderthisleaseuntil2019.Thefull plannedacreageoftheathleticpark,includingthe26acresofbiosolidsland,isestimated at116.7acres. Whileadefinitivetimelineandphasingplanforthecompletionofathleticpark improvementsisunknownatthistime,iftheCitywasinterestedinexploringa referendumprocesstocompletefullbuild-outoftheimprovements,itispossiblethatthe fullbuild-outcouldoccurassoonasspring,2018.IfCouncilbelievesthatanearterm referendumoptionmaybepursued,directionshouldbegiventoreducethetermofthe leasetoatwoyearleaseagreement,withtheoptiontorenewthelease(Section18) occurringforyearthree. TheCitycandevelopapproximately50acresoftheathleticcomplexin2016,afterthe completionofthependingPhaseVIIIacquisitionof9.62acresofParcel1.(TheCityand Countyalreadyown40.18acresofpropertyguidedasathleticparkunderthemasterplan CityCouncilAgenda:10/26/15 2 fortheBertramChainofLakesRegionalPark.)However,theCitydoesnotcurrently own,nordoesithavegrantfundssecuredfor,theremaining40.89acresofParcel2and the33’accessstripleftonthenorthernboundaryofParcel1.Assuch,inorderto developonParcel2,theCitywouldneedtoworkwiththeYMCAtosecureappropriate approvalstoutilizethisareafortheathleticpark.Closingontheremaining40.89acresis agoalfor2017,shouldtheCityandCountybesuccessfulwitha2016applicationtothe OutdoorRecreationgrantprogram. Councilwillalsonotethattheleasereferencestheexistingirrigationwellandirrigation systemonthebiosolidsproperty.Thelesseewillbeabletousethesystemexclusively, withexceptionofCityneeds.ThislanguagewillallowtheCitytopotentiallyusethe existingwelltofilltheplannedirrigationpondfortheathleticparkduringnon-peak times. A1.BudgetImpact:Thenewleasewillearn$3,000perlessthanthepriorlease. A2.StaffWorkloadImpact:Staffimpactnegligible A3.LegalReview:Newleasewasreviewedbylegalcounsel B.ALTERNATIVEACTIONS: 1.MotiontoapproveleaseagreementwithMarkHolker. 2.MotiontonotapproveleaseagreementwithMarkHolker. C.STAFFRECOMMENDATION: Thelengthoftheleasetermisanimportantconsiderationasitdictatesthetimingofthe fulldevelopmentofneededathleticfieldfacilities.Athreeyearagreementwouldrestrict fullathleticfielddevelopmentto2018whichisoneyearlaterthanitcouldotherwisebe fullydeveloped.However,Alternative1doesnotlimitphaseddevelopmentofthesite startingwiththesouthsidefirst.IfCouncilprefersaphasedapproachthatmightnotbe abletobefundedviaareferendum,orifCouncilisnotconcernedaboutdelayinfull developmentuntil2019orlater,thenCitystaffrecommendsAlternative#1.(JO) ThefinancedirectorrecommendsAlternative1.(WO) D.SUPPORTINGDATA: •OldandNewLeases •MinnesotaCropLandRentalRates •BenchmarkMinnesotaFarms •LandReturnMinnesotaFarms - PAGE 1 OF 3 - FARM LEASE, CASH RENT The City of Monticello, 505 Walnut Street, Suite #1, Monticello, Minnesota 55362, as Lessor, hereby leases to Mark Holker, 5496 County Road 37 NE, Monticello, Minnesota 55362, as Lessee, the land lying in Wright County, Minnesota, to-wit: 150 acres of cultivated land in the S2 of the NE 1/4 of Section 8 and the N 2 of the SE 1/4 of Section 8, all in Township 121N, Range 25W. This does not include the 4 -acre area containing an old farmhouse and two pole buildings, nor does it include the 2-acre single family residence; to have and to hold said premises with the improvements thereon, unto Lessee, his heirs and assigns, subject to the conditions and limitations hereinafter mentioned, for the term of three (3) years with the first year beginning on the 1st day of January, 2016, and ending on the 31st day of December, 2016, and each calendar year thereafter, for the base rate of $205 per acre totaling $30,750.00 (Thirty Thousand Seven Hundred Fifty Dollars) per year, plus an additional $15 per acre rent for $5.00 per bushel corn and each $1.00 increment thereafter, based on the Chicago Board of Trade closing corn price on the first trading day of October of each year, payable as follows, to wit: The first semi-annual payment of 1/3 of the contract sum due on or before April 15th of each year; The second semi-annual payment of 2/3, plus additional rent, of the contract sum due on or before Nov 1st of each year; and, in consideration thereof, said Lessee covenants with the said Lessor, his heirs and assigns, as follows: 1. RENT: That he will pay rent for said land as above specified; 2. OPERATION: That he will farm said land according to the best farming practices in its locality and provide all tolls, implements, machinery and hired help necessary to that end; 3. SEED HARVESTING: That he will use on said land only the best seed available and will promptly pay all harvesting bills during said term; 4. WEEDS: That he will keep all land and adjoining fence lines and highways free from weeds, and destroy same before seeds ripen by spraying or otherwise, and will use herbicides to eradicate weeds on tillable land; 5. PLOWING: That as soon as possible after removal of crops each year he will plow all parts of said land for crops of the ensuing year; 6. REPAIRS: That he will perform all work of making repairs of the improvements on said land as soon as said Lessor furnishes materials; 7. IMPROVEMENTS: That he will accept all fences, the irrigation, well and 10-tower irrigation system, and other improvements on the premises as they now are, or any additions thereto, and to carefully care for and protect the same from fire, wind and all other hazards, and to keep the same clean and in repair, without demand upon or expense to the Lessor, the usual wear, inevitable accidents, and loss by fire, lighting, heavy wind, or tornado excepted, and Lessor shall not be liable for failure of the water supply, nor shall the rental be abated therefore; 8. Lessee agrees to allow the City or its authorized representatives full access to the farmland, and to use the biosolids from the City’s Wastewater Treatment Plant as a crop fertilizer (wholly or as a - PAGE 2 OF 3 - supplement) where directed by the City, and to follow the recommendations of a crop and land consultant hired by the City. 9. Excluding City needs, the Lessor agrees that this agreement includes exclusive use of irrigation well, electric driven well pump, booster pump pipes, and 7-tower electric Valley Center Pivot Irrigator. Irrigation needs of the Lessee have priority. Irrigation system and piping may be changed to eliminate irrigation overspray currently occurring on adjacent land not included within this lease agreement, or to reduce or eliminate irrigation on lands reduced by Lessor as per Section 13 herein. 10. Maintenance and incidental repair work to be responsibility of the Lessee. 11. Major repairs, items exceeding $500, caused by long term wear to be responsibility of the Lessor. 12. Lessor agrees to maintain complete insurance coverage on the irrigation equipment; Lessor is to keep the irrigation permit up to date. 13. After year one, Lessor may reduce the number of leased acres. Lessor will pay for changes to irrigation system resulting from such action. The total rent will be reduced by the per acre amount for the acres removed from the lease. 14. Lessee is responsible for all power bills due from running the irrigator and pump. If the irrigation system waters land which the City pulled from use by Lessee, the power bill shall be prorated to the City and Lessee, based upon the percent of water used by the City. Lessee shall provide power usage data to Lessor on demand. 15. Lessee agrees to allow north/south portions of the land to be used by the City for alternate crops, such as alfalfa or hay. Lessor agrees to credit the Lessee at the applicable lease rate per acre for any farmland the Lessor removes from use, due to the need to grow a crop the Lessee does not normally produce. The City will then make a separate agreement with Lessee or others to plant the area used for an alternate crop. 16. Lessor agrees to credit the Lessee for crop damage or reduced yields directly caused by the City, such as delays due to biosolids application, or direct damage from the City’s equipment. The value shall be based upon yields and sales of crops on the remaining portion of the farm. Should the water supply fail, the Lessor shall order the necessary repairs to the well, pump, motor and main power supply without unreasonable delay. 17. ASSIGNMENT AND SUBLETTING: That he will neither assign this lease nor sublet any part of said land without consent of said Lessor, 18. OPTION TO RENEW LEASE: The City has the option to renew the lease for one (1) additional year for the same rent as the first three years. Afterward, the Lessee shall have the first option to extend or renew this lease, dependent upon successful negotiation of terms by both the Lessee and the City of Monticello; 19. SECURITY AGREEMENT: That, to secure performance of the terms and conditions herein, Lessee hereby grants to Lessor, his heirs and assigns, a security interest in all crops of every kind which have been planted or are growing, or which may hereafter be planted or growing on the above-described land. - PAGE 3 OF 3 - THIS SECURITY AGREEMENT IS SUBJECT TO THE TERMS PRINTED ON THE REVERSE SIDE HEREOF, WHICH ARE MADE A PART HEREOF. LESSEE’S RECEIPT FOR COPY The undersigned Lessee hereby acknowledges the receipt from the Lessor of a true, correct and complete copy of the forgoing Security Agreement and Lease. WITNESS Our hands this ________ day of __________, 20 15. _______________________________________ ________________________________________ Mark Holker - Lessee Jeff O’Neill City of Monticello - Lessor The foregoing instrument was acknowledged before me this __________ day of ___________________, 2014, by Jeff O’Neill, City of Monticello and Mark Holker. (Names of Persons Acknowledged) Acknowledged By: _________________________________________ My Commission Expires: ____________________, ___________ - PAGE 4 OF 3 - LESSEE HEREBY AGREES THAT: A. UNTIL DEFAULT, Lessee may retain possession of the Collateral and harvest, process, store and use it in any lawful manner not inconsistent with the agreements herein. B. DEFAULT, Lessee shall be in default under this Agreement upon the happening of any of the following events: (a) non payment, when due, of any amount payable on any of the liabilities or fail ure to observe or perform any term hereof; (b) any Lessee becomes insolvent or unable to pay debts as they mature or makes an assignment for the benefit of the creditors, or any proceeding is instituted by or against any lessee alleging that such lessee is insolvent or unable to pay debts as they mature; (c) the entry of any judgment against any lessee; (d) death of any lessee who is a natural person or of any partner of any lessee which is a partnership; (e) dissolution, merger or consolidation, or transfer of a substantial part of the property of any lessee which is a corporation or a partnership; (f) loss, theft, substantial damage, destruction or encumbrance of any of the collateral; or (g) if the lessor deems himself insecure for any reason. C. REMEDIES. In the event of a default, Lessor shall have the right, at his option and without demand or notice, to declare all or any part of the obligations immediately due and payable; and in addition, Lessor may exercise, in addition to the rights and remedies granted hereby, all of the rights and remedies of a secured party under the Uniform Commercial Code or any other applicable law. Lessee agrees in the event of a default to make the collateral available to Lessor at a place to be designated by Lessor which is reasonably convenient. Lessee further agrees to pay all costs and expenses of Lessor, including reasonable attorney’s fees, in the collection of any of the obligations or the enforcement of any of Lessor’s rights. If any notice of sale, disposition or other intended action by Lessor is required by law to be given to Lessee, such notice shall be deemed reasonably and properly given if mailed to Lessee at the home address of Lessee, or at such other address of Lessee as may be shown on Lessor’s records, at least ten (10) days before such sale, disposition or other intended action. Waiver of any default hereunder by Lessor shall not be waiver of any other default or of a same default on a later occasion. No delay or failure by Lessor to exercise any right or remedy shall be a waiver of such right or remedy and no single or partial exercise by Lessor of any right or remedy shall preclude other or further exercise thereof or the exercise of any other right or remedy at any other time. D. TERMINATION. This Agreement and the security interest in the collateral created hereby shall terminate when the obligations have been paid in full. No waiver by Lessor of any default shall be effective unless in writing nor operate as a waiver of any other default or of the same default on a future occasion. E. ATTORNEY-IN-FACT. Lessor is hereby appointed Lessee’s attorney-in-fact to do all things and acts necessary to perfect and to continue to perfect the security interest and the collateral. F. ADDITIONAL PROVISIONS. (if none, insert “none”.) NONE G. The Security Agreement contains the entire agreement between the parties, and no oral agreement shall be binding. Page2of4 MinnesotaCroplandRentalRatesPerAcre Average 2014 2014 2016 2010 2011 2012 2013 Avg Median 10th Pctile 90th Pctile NASS Est.Est. Northwest Becker n/a 62 82 96 n/a n/a n/a n/a 117 _____ Clay 92 108 120 136 138 140 87 174 139 _____ Clearwater n/a n/a n/a n/a n/a n/a n/a n/a n/a _____ Kittson n/a n/a n/a n/a n/a n/a n/a n/a 70.50 _____ Mahnomen 64 75 83 99 111 65 20 130 126 _____ Marshall 51 48 58 59 63 55 31 90 84.50 _____ Norman 85 93 97 120 129 121 63 162 116 _____ Pennington n/a n/a n/a 54 62 62 20 71 63.50 _____ Polk 63 70 81 86 96 92 61 140 95 _____ RedLake 42 n/a n/a n/a 64 67 41 158 66 _____ Roseau n/a n/a n/a n/a n/a n/a n/a n/a n/a _____ WestCentral BigStone 98 102 130 n/a n/a n/a n/a n/a 144 _____ Chippewa 149 159 188 n/a n/a n/a n/a n/a 210 _____ Douglas 76 85 112 112 112 73 42 135 117 _____ Grant 120 132 146 192 192 126 77 216 188 _____ LacquiParle 112 127 150 n/a n/a n/a n/a n/a 195 _____ OtterTail 82 80 98 95 101 77 25 161 90.50 _____ Pope 94 103 116 n/a 128 116 52 187 145 _____ Stevens 104 121 135 n/a n/a n/a n/a n/a 169 _____ Swift 105 118 135 n/a n/a n/a n/a n/a 180 _____ Traverse 100 n/a 171 157 n/a n/a n/a n/a 184 _____ Wilkin 94 100 123 131 137 130 80 215 139 _____ YellowMed.n/a n/a n/a n/a n/a n/a n/a n/a 203 _____ Central Benton 49 n/a n/a 68 87 59 18 120 89 _____ Carver 161 179 206 226 214 220 111 270 223 _____ Kandiyohi 149 175 206 211 227 200 127 301 226 _____ McLeod 155 185 196 238 233 217 118 312 262 _____ Meeker 128 150 159 190 191 180 109 254 200 _____ Morrison 52 63 68 78 107 70 24 119 72.50 _____ Renville 157 191 209 236 237 250 157 375 240 _____ Scott 140 160 198 238 229 172 111 320 237 _____ Sherburne n/a n/a n/a n/a n/a n/a n/a n/a 54 _____ Sibley 192 203 245 262 263 239 173 351 271 _____ Stearns 93 126 157 184 188 150 41 266 155 _____ Todd 49 52 54 64 80 66 25 107 84.50 _____ Wadena n/a n/a n/a n/a n/a n/a n/a n/a 34 _____ Wright n/a n/a n/a n/a 149 125 87 203 170 _____ FINBIN Group Median 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Benchmark Report, 2164 Farms Corn Count 2014; Cash Rent Yield per acre (bu.) 157.16 120.30 134.42 145.00 153.80 161.17 168.71 176.89 183.85 195.53 90.94 2164 Value per unit 3.75 3.50 3.70 3.73 3.75 3.80 3.85 4.00 4.10 4.45 3.25 2164 Total product value 601.10 439.07 499.42 545.23 584.92 616.83 651.55 683.53 725.87 793.17 325.28 2164 Hedging gains/losses 39.75 -2.79 14.55 17.01 34.03 50.85 65.82 88.43 98.24 174.39 -24.04 79 Crop insurance 139.22 61.59 86.97 108.99 128.64 151.65 174.57 207.75 247.64 317.63 24.01 1834 Other crop income 34.77 11.33 23.13 29.08 33.43 37.03 41.74 46.40 55.89 95.37 6.08 350 Gross return 747.44 555.42 633.32 685.82 728.00 762.37 791.54 827.90 874.35 966.41 432.35 2164 Seed 125.00 141.97 136.16 131.71 126.75 122.63 116.81 109.88 100.90 80.70 153.17 2164 Fertilizer 151.36 205.50 185.92 171.81 156.23 144.52 131.29 115.42 97.18 63.64 241.42 2143 Crop chemicals 30.84 47.67 41.11 35.93 32.75 29.43 26.78 23.38 19.26 12.04 60.08 2157 Crop insurance 22.00 32.05 27.84 25.61 23.16 20.43 18.14 15.22 11.79 8.52 40.03 2126 Drying expense 24.39 39.61 33.83 29.73 26.29 22.88 19.19 14.89 10.38 5.04 51.30 1759 Fuel & oil 35.00 48.80 43.67 39.58 36.50 33.14 30.22 26.51 21.90 14.74 62.75 2139 Repairs 45.50 75.77 64.49 55.44 48.96 42.68 36.14 29.08 21.91 13.45 98.13 2153 Custom hire 13.51 42.62 27.66 19.49 15.49 11.79 8.71 6.03 3.54 1.34 94.11 1027 Land rent 201.18 298.29 261.96 241.69 213.24 194.79 169.24 140.14 107.72 59.60 348.71 2164 Operating interest 8.01 22.44 17.71 13.66 9.42 6.93 4.72 2.62 1.22 0.29 34.14 1802 Total direct expenses 674.29 812.81 761.94 723.56 692.92 662.34 629.43 590.24 524.72 428.13 891.55 2164 Return over direct expenses 54.75 -75.62 -30.11 7.23 41.09 68.64 100.30 134.15 186.91 273.96 -164.19 2164 Hired labor 12.65 36.78 27.02 20.45 15.21 10.25 6.35 3.10 0.76 0.00 58.82 1449 Farm insurance 9.49 17.07 13.98 12.03 10.37 8.66 7.64 6.40 4.70 2.42 23.26 2101 Utilities 6.19 12.13 9.35 7.99 6.86 5.38 4.05 3.26 1.95 0.00 17.20 1937 Dues & professional fees 3.97 10.32 6.95 5.48 4.55 3.56 2.72 2.15 1.60 0.57 15.87 1568 Interest on interm. debt 5.97 15.10 11.52 8.87 6.95 5.27 4.05 2.74 1.82 0.60 23.93 1818 Machinery depreciation 50.24 86.96 72.11 62.86 54.29 46.66 38.99 32.27 23.77 10.91 114.87 2140 Building depreciation 8.39 21.64 15.12 11.18 9.67 7.57 5.81 3.86 2.40 1.11 34.71 1640 Miscellaneous 4.96 15.26 10.28 7.88 5.79 4.06 3.00 2.02 1.19 0.37 27.57 2048 Total overhead expenses 111.06 168.31 147.54 130.16 115.89 106.27 92.99 80.12 66.27 37.22 220.77 2164 Total dir & ovhd expenses 789.63 945.36 886.92 845.41 809.05 773.53 737.19 697.00 638.17 512.79 1,037.63 2164 Net return -58.82 -213.07 -148.38 -104.37 -73.55 -42.72 -7.24 28.51 75.84 175.68 -306.38 2164 Government payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.16 0.00 2164 Net return with govt pymts -54.86 -212.20 -147.90 -103.43 -72.28 -40.66 -5.24 30.80 80.05 184.81 -306.38 2164 Labor & management charge 52.61 82.62 69.44 60.36 54.72 50.42 44.81 38.67 30.75 19.66 111.66 2164 Net return over lbr & mgt -109.97 -269.90 -208.04 -163.95 -127.31 -93.38 -60.91 -21.64 28.63 133.42 -373.05 2164 Direct cost of prod per unit 4.33 5.50 5.02 4.70 4.44 4.22 4.01 3.79 3.53 3.08 6.78 2164 Dir & ovhd cost of prod/unit 5.05 6.49 5.87 5.51 5.19 4.92 4.70 4.47 4.14 3.66 8.18 2164 COP less govt & other income 4.20 5.24 4.81 4.52 4.31 4.09 3.89 3.63 3.38 2.74 6.24 2164 Cost of prod with lbr & mgt 4.57 5.67 5.23 4.93 4.66 4.47 4.24 3.99 3.72 3.05 6.77 2164 Machinery cost per acre 155.43 221.51 194.26 176.07 163.49 148.63 136.46 120.14 106.17 81.16 280.50 2164 Est. labor hours per acre 2.95 4.45 3.80 3.35 3.09 2.75 2.43 2.15 1.76 1.37 6.32 2164 FINBIN © University of Minnesota Data Source: Numberoffarms 1277 1277 Acres 312.38 312.38Yieldperacre(bu.)157.63 157.63Operatorsshareofyield%100.00 100.00Valueperbu.3.91 3.91Otherproductreturnperacre0.78 0.78Totalproductreturnperacre616.36 616.36Hedginggains/lossesperacre 0.87 0.87Cropinsuranceperacre139.51 139.51Othercropincomeperacre4.67 4.67Grossreturnperacre761.41 761.41 DirectExpensesSeed 122.89 122.89Fertilizer160.43 160.43Cropchemicals33.19 33.19Cropinsurance22.60 22.60Dryingexpense21.32 21.32Storage2.24 2.24Fuel&oil 35.32 35.32Repairs44.44 44.44Customhire10.34 10.34Hiredlabor4.26 4.26Landrent224.45 224.45Machineryleases4.18 4.18Utilities1.29 1.29Haulingandtrucking1.62 1.62Marketing1.39 1.39Operatinginterest10.51 10.51Miscellaneous2.67 2.67Totaldirectexpensesperacre703.15 703.15Returnoverdirectexpperacre58.26 58.26 OverheadExpensesHiredlabor 12.20 12.20Machineryleases4.39 4.39Buildingleases1.91 1.91Farminsurance9.91 9.91Utilities5.51 5.51Dues&professionalfees 3.94 3.94Interest7.12 7.12Mach&bldgdepreciation 60.07 60.07Miscellaneous7.60 7.60Totaloverheadexpensesperacre112.65 112.65Totaldir&ovhdexpensesperacre 815.80 815.80Netreturnperacre-54.39 -54.39 Governmentpayments 2.50 2.50Netreturnwithgovtpmts-51.89 -51.89Labor&managementcharge 52.70 52.70Netreturnoverlbr&mgt -104.59 -104.59 CostofProductionTotaldirectexpenseperbu.4.46 4.46Totaldir&ovhdexpperbu.5.18 5.18Lessgovt&otherincome 4.23 4.23Withlabor&management 4.57 4.57 Netvalueperunit 3.91 3.91Machinerycostperacre157.08 157.08Est.laborhoursperacre 2.76 2.76 FINBIN©UniversityofMinnesota DataSource(s):MnStateCollege&UniversitySouth,850farmsMnStateCollege&UniversityNorth,200farmsSouthwestMinnesotaFarmBusinessManagementAssociation,86farmsMnStateCollege&UniversityRedRiverValley,59farmsOthergroups,56farmsNDRedRiverValleyFarmandRanchBusinessManagement,26farms _______________________________________________________________________________ ReportSummary1.Reportnumber 3341102.LocationState:Minnesota3.FarmCharacteristicsYear(s):2014Croptenuretype:CashRent ClicktoopenCSVfile. FINBIN©UniversityofMinnesota CityCouncilAgenda:10/26/15 1 2L.ConsidertoapproveResolution2015-081declaringtheofficialintentofthecityof Monticellotoreimbursecertainexpendituresfromtheproceedsofbondstobe issuedbythecityfortheimprovementsattheintersectionof7th StreetandState Highway25 (WO) A.REFERENCEANDBACKGROUND: TheInternalRevenueServicerequiresthecitytoadoptaresolutiondeclaringtheofficial intenttoreimbursecertainprojectexpendituresfrombondproceeds,ifthecityplansor wouldissuebondstofinanceprojectcosts.Bypassingthisresolutionitwouldallowthe citytoincludethecostsofimprovementsattheintersectionof7th StreetandState Highway25inafuturebondissue.Withouttheresolution,theprojectcouldnotbe fundedbybonds.Atthistimethecityisplanningonissuingbondstofinancethisproject alongwithotherprojectsinthecity’sstreetreconstructionplan. A1.BudgetImpact:Byadoptingtheresolution,thecitywouldhavetheabilityto reimburseitselfwithbondproceedsforprojectexpenditures. A2.StaffWorkloadImpact:Therewouldbenoimpactonthestaffbythisaction. Whenthecityissuesbondstherewouldbestafftimeandconsultantcostsrelated tothebondissue. B.ALTERNATIVEACTIONS: 1.MotiontoapproveResolution2015-081declaringtheofficialintentofthecityof Monticellotoreimbursecertainexpendituresfromtheproceedsofbondstobe issuedbythecityforimprovementsattheintersectionof7th StreetandState Highway25. 2.Motiontonotapprovearesolutiondeclaringtheofficialintenttoreimburse expendituresfromtheproceedsofbondsatthistime. C.STAFFRECOMMENDATION: CitystaffsupportsAlternative#1toapprovetheresolution. D.SUPPORTINGDATA: •Resolution2015-081 1 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-081 DECLARING THE OFFICIAL INTENT OF THE CITY OF MONTICELLO TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY FOR THE IMPROVEMENTS AT THE INTERSECTION OF 7TH STREET AND STATE HIGHWAY 25 WHEREAS, the Internal Revenue Service has issued Treas. Reg. §1.150-2 providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond; WHEREAS, the City has determined to make this declaration of official intent (“Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO (THE “CITY”) AS FOLLOWS: 1. The City reasonably intends to make expenditures for the projects described in Exhibit A (the “Projects”), and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in the maximum principal amount described in Exhibit A. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 2. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 3. This Declaration is an expression of the reasonable expectation of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 1 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such project expenditures. 4. The City Administrator is authorized to designate appropriate additions to Exhibit A in circumstances where time is of the essence, and any such designation shall be reported to the Council at the earliest practicable date and shall be filed with the official books and records of the City as provided in Section 3. 5. This resolution is intended to constitute a declaration of official intent for purposes of Treas. Reg. § 1.150-2 and any successor law, regulation, or ruling. ADOPTED BY the City Council this 26th day of October, 2015. CITY OF MONTICELLO __________________________________ Brian Stumpf, Mayor ATTEST: __________________________________ Jeff O’Neill, City Administrator 3 EXHIBIT A TO OFFICIAL INTENT RESOLUTION NO. 2015-081 ADOPTED October 26, 2015 DATE OF DECLARATION DESCRIPTION OF PROJECT MAXIMUM PRINCIPAL AMOUNT OF DEBT FOR PROJECT 10/26/2015 IMPROVEMENTS AT THE 7TH STREET AND STATE HIGHWAY 25 INTERSECTION - including, but not limited to, construction of improvements and indirect costs, such as legal, engineering, administrative, right of way acquisition (land, etc.) and financing costs. Engineering costs includes survey, feasibility study, environmental documents, permitting, preliminary and final design, preparation of plans and specs, bidding administration, construction management, staking, inspection and material testing. $1,500,000 CityCouncilAgenda:10/26/15 1 2M.Considerationtoapprovepurchasingpolicy (WO/JO) A.REFERENCEANDBACKGROUND: Thestatelawrequirescouncilapprovalformakingcertainpurchases.Minnesota’s UniformMunicipalContractingLaw(§471.345)setstheminimumstandards.Cities mayadoptmorerigidstandardsthroughpolicyadoption.Theproposedpolicy addressessomeoftheconcernswiththeexistingpurchasingpolicy. Thefollowinghighlightthedifferencesbetweentheproposedandexistingpolicy: •Raisesthresholdsforpurchasevaluesfortypeofactionsrequired •Addressespurchasesplittingandmulti-yearagreements •Providesguidanceonre-saleinventorypurchases •EliminatestheneedforcouncilactionforPublicWorkssupplypurchases,but quotationrequirementsstillapply Departmentheadsreviewedthedraftpolicyameetingrecentlyatwhichtimesideasand commentswereprovidedandincorporatedintothisdraftdocument. A1.BudgetImpact:Thisactionshouldnothaveanybudgetimpact. A2.StaffImpact:Staffmustgainknowledgeofthenewpolicy. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethepurchasingpolicy. 2.Motiontoapprovethepurchasingpolicywiththefollowingmodifications: ____________________________________________________________ 3.Motiontodenythepurchasingthepolicy. C.STAFFRECOMMENDATION: CitystaffrecommendsapprovingAlternative#1. D.SUPPORTINGDATA: •CityofMonticelloPurchasingPolicyAdopted2015-10-26(Proposed) •ExistingPurchasingPolicy 1 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26 City of Monticello Purchasing Policy I. Purpose This purchasing policy was created to:  Clarify and reconcile the requirements of state purchasing law, departmental procedures, and finance department processes  Assist staff in making purchases in an effective, efficient and economical manner  Standardize purchasing and payment methods to expedite the purchasing process  Provide effective controls  Guide staff to support local area businesses when possible and economical The standards in this policy are minimum standards to ensure fiscal responsibility. Departments may set more restrictive procedures to meet their own budgetary accountability. II. Quick Reference Guide Value of Purchase Quotations Needed Payment Request Options Approvals Needed Prior to Purchasing Less than $1,000 Departmental Discretion Credit Card Check Request Department Finance City Administrator City Council X $1,000-$2,499 Two verbal or written quotes Credit Card Check Request Purchase Order Department Finance City Administrator City Council X $2,500-$9,999 Three Written Quotes or RFPs Credit Card Check Request Purchase Order Department Finance City Administrator City Council X X X $10,000-$99,999 Three Written Quotes or RFPs Check Request Purchase Order Department Finance City Administrator City Council X X X X Greater than $100,000 Sealed Bids Check Request Purchase Order Department Finance City Administrator City Council X X X X 2 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26 Notes:  If a cooperative purchasing agreement is in place, quotations are not needed.  All purchases must be approved as part of the annual budget or within an approved CIP. The level of budgetary control is established at the department level. Expenditures for departments that exceed appropriations are not authorized unless additional revenue sources, unspent appropriations, or fund balances are identified and available.  Through resolution, the city council has given the finance director authority to make disbursements for utility accounts, payroll transfers and other services that occur in the normal course of business even though they may exceed $10,000. These contractual accounts for services are approved as part of the budget process and excluded from this policy.  The city administrator or finance director can approve budgeted public works supply purchases exceeding $10,000 but quotation requirements apply. Resale inventory purchased during the normal course of business does not require city administrator/finance director/city council approval.  Debt service payments are also pre-approved as listed in the debt service schedule in bond documents.  Contractual services are subject to the limits in the Quick Reference Guide above. Independent contractors are required to provide proof of insurance before providing services.  RFPs are required for contracting services in excess of $25,000 except for contractors included in the consultant pool. III. Ethics/Relations with Vendors The City of Monticello holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the city’s procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the city:  Circumventing competitive bidding and purchasing policy requirements – Examples include: o Splitting purchases so that they can be made through several smaller purchases o Using multi-year agreements that in total exceed the authority granted in Section II o Using the emergency procedure process when no true emergency exists o Using a “sole source” exemption when competition is available  Denying one or more vendors the opportunity to bid on a contract – Examples include: o Using unnecessarily restrictive specifications o Pre-qualifying bidders on a discriminatory basis o Removing companies from a bidders list without just cause o Requiring unnecessarily high bonding  Giving favored vendors an unfair advantage – Examples include: o Providing vendors with information regarding their competition’s offers in advance of a bid opening o Making information available to favored vendors and not to others o Giving un-favored vendors inaccurate or misleading information  Accepting gifts from vendors o Minnesota Statutes §471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal as part of a conference). 3 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26 IV. Purchasing Process The City of Monticello has a decentralized purchasing program where individual departments are responsible for making their own purchases. There are a few exceptions including supplies maintained in the office supply closet, paper, and stationery products, and modular furniture and chairs. Administrative assistants will assist staff members who need help with research or purchase of items in cases where staff is not familiar with particular products.  Determine the need for commodities or services.  Research the cost of the purchase and determine proper purchasing alternative.  Determine the appropriate account coding and whether sufficient funds are available in that budget line item.  Forward request to department director or designee for approval. If the purchase exceeds $2,500, city administrator or finance director approval is required. If the purchase exceeds $10,000, city council approval is required.  Department director forwards request for payment with invoice to the finance department for approval and input into financial accounting system.  Finance produces claims roster for approval by city council.  Payment is made by the finance department. V. Purchasing Alternatives SEALED BIDS  A formal sealed bid procedure is required for all purchases in excess of $100,000 except for professional services.  A published notice of bid is required in the official city newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the city’s official web site; however, this publication is in addition to the official newspaper publication.  All bid openings are to be administered by originating department.  Preparation of all specifications is the responsibility of the originating department.  Required authorization for all plans and specifications is the responsibility of the originating department.  The city council must formally approval the bid contract. STATE, COUNTY, AND OTHER COOPERATIVE PURCHASING CONTRACTS The City of Monticello participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota.  The finance department has access to the releases and listings of products/services that can be purchases on state contract. 4 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26  If it is determined that a product/service is on a state contract, vendors should be told that the purchase will be made using that contract. When completing the purchasing paperwork, note that the purchase is per state contract and indicate the contract number. QUOTES If a purchase is estimated to exceed $1,000 but not to exceed $99,999, the purchase is to be made by direct negotiation based upon quotations. If a purchase is made in this range, staff members are required to obtain at least more than one quote. These quotes should be in writing. If the quotes are not written, the requestor who received the verbal quote must document the quote in writing. All quotes for items over $2,500 must be forwarded to the finance department with the purchasing documents. If two or three quotes are not obtainable, staff should note the reason(s) why on supporting information submitted to the finance department. EMERGENCY Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. Minnesota Statute §12.29 gives the mayor the authority to declare a local emergency for up to three days, which period may be extended by the city council. During such an emergency, if authorized by city council, the city is not required to use the typically mandated procedures for purchasing and contracts. During that time, the governing body may waive compliance with the prescribed purchasing guidelines, including compliance with Minnesota Statute §471.345, Uniform Municipal Contracting Law. Whenever possible the current purchasing policies and procedures should be followed even when an emergency is declared, but as described above if the emergency requires speedy action essential to the health, safety, and welfare of the community and if there has been an emergency declaration, the standard purchasing policies and procedures can be waived in accordance with Minnesota Statute §12.37. REQUEST FOR PROPOSALS (RFP) RFPs may be used to solicit proposals for professional services. Typical information to address in RFPs includes:  Background and scope of the project  The project’s budget to ensure that the proposals stay within that range  Proposal requirements should include adequate information to allow for proper review and evaluation including: o Description of firm and qualifications, including any specialized experience related to the project o A list of similar projects that the firm has completed o Project timetables including: estimate of hours, breakdown by hours by phase, and the city’s expectation of a completion date o Designation of a firm principal who will be in charge of the project o Résumés for all staff who will work on the project o Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the city’s approval o Estimate of cost to provide the service, outline of fee schedule and payment schedule o Description of city’s selection process o City’s evaluation criteria, which typically may include: 5 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26  Quality and thoroughness of the proposal  Similar past experience and/or experience  References  Cost estimate o The following statement must be included: “The city reserves the right to reject any and all proposals, waive all technicalities and accept any proposal deemed to be in the city’s best interest.” o Submittal deadline: date, time, project name, and addressee o Statement: “Proposers are solely responsible for delivery of their proposals to the city before the deadline. Any proposal received after the deadline will not be considered and will be returned.” o Information about where questions should be directed Attach a copy of the agreement proposed to be used for the project, including the city’s insurance certificate. The agreement includes provisions to which the firm must agree, so it is important that they see the agreement up front. It is suggested that the RFP be submitted to the city attorney for review prior to distribution. LEASE PURCHASES Except for lease purchases requiring city council approval under section II above, all operating and capital lease agreements shall first be reviewed by the finance department, city administrator and legal counsel prior to initiating a lease. Staff will conduct a lease versus buy analysis to determine the most cost-effective method. ON-LINE PURCHASES The following guidelines are recommended for purchasing products over the internet:  Purchases should be made only from vendors that use secure servers for e-commerce.  Standard purchasing guidelines should be followed. LOCAL VENDORS If the local vendor’s quote does not exceed the lowest non-local vendor’s quote by more than 5%, the purchase may be made from the local vendor for purchases of less than $10,000. VI. Payment The City of Monticello uses various processes in making payments for goods and services. STANDARD PURCHASE ORDERS Purchase orders are used when required by the vendor to acknowledge the city’s request for goods and services. A copy of the purchase order will be sent to the vendor when requested.  The purchase order number used will be a combination of the department and the sequence of orders issued for the year and month, e.g., the second purchase order for public works in July 2015 would be PW -2015-07-2.  Return an invoice for payment to the finance department when the purchase order is complete. CHECK REQUESTS The finance department policy is for bills to be paid on the claims list. For certain exceptions, requests for checks may be used under the following guidelines: 6 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26  Requests for checks are for payments that need to be made prior to the claims list. Examples include discounts, avoiding late charges, or purchases requiring payment with an order. BLANKET PURCHASE ORDERS, CHARGE ACCOUNTS, AND HOUSE ACCOUNTS The city uses charge accounts and house accounts for frequently used vendors. This process requires submission of a receipt with an account code and department approval. All new open accounts must be authorized by the requesting department director and the finance department. INVOICES Department heads should submit invoices with an account code and department approval. If provided, packing lists should also be submitted with the invoice. Documentation must be returned to the finance department to be processed on the claims list. STATEMENTS The finance department tracks all statements – reviewing for old invoices or credits. All statements are to be mailed directly to the finance department. CREDIT CARDS The city will issue credit cards to certain individuals to allow for more efficient purchasing and to make purchases at businesses that no longer allow open accounts. The city has a separate Credit Card Policy for these transactions. Credit cards may be used for on-going payments on council approved contracts. ELECTRONIC FUNDS TRANSFER Electronic Funds Transfer may be required in some cases to complete a business transaction and is often used for recurring items such as tax withholding, PERA remittances, and utility bills. EXPENSE REIMBURSEMENT Completed within six months of incurrence, a properly authorized form is required for reimbursement to employees for city-related expenses. Mileage will be paid at the current IRS rate. All requests must contain proper account codes, department approval, and original receipts must be attached where applicable. Expenses will be reimbursed by check on the next claims roster. VII. Disposal of Surplus Property The city generally disposes of surplus equipment through public sale after city council approval. Throughout the year the city collects items to be sold at public auction and sends them to an auctioneer with a description and number of items to be sold, and makes arrangements for those items to be transported. Staff may also use alternative sale methods, such as eBay when warranted. The auction house will forward a tabulation of the bids received along with payment. The information is reviewed by the department director or assigned personnel and then the payment is forwarded to the finance department. When computer equipment has reached the end of its useful life, hard drives are destroyed, and remaining pieces are recycled through a computer recycling vendor or disposed of as waste. VIII. Environmental Concerns 7 | Page City of Monticello Purchasing Policy Adopted by the City Council 2015-10-26 Environmentally preferable products are goods and services that have a lesser or reduced effect on human health and the environment when compared with other goods and services that serve the same purpose. The following is an overview of items that should be considered prior to making a purchase. Details relating to the items can be found at the Solid Waste Management Coordinating Board website at www.swmcb.org. OFFICE PRODUCTS – GENERAL  Erasable boards – alternative to paper flip charts  Solar powered calculators and other devices – eliminate the need for batteries  Refillable pens, pencils, and tape dispensers – eliminate waste  Reuse file folders and binders – applying new labels extends usefulness  E-mail – alternative to paper memorandums  Double-sided copies – reduce paper waste  Reusable kitchen dishware – reduce waste  Purchase products in reusable, refillable, or returnable containers – containers may be sent back to the vendor for reuse COPY PAPER AND ENVELOPES  Recycled content – when possible, purchase 100% post-consumer paper  Chlorine-free paper – buying chlorine-free paper reduces pollution - choose paper labeled as “Processed Chlorine-Free” (PCF)  White and pastel paper – fluorescent and dark colors are harder to recycle OFFICE MACHNIES  Printers – choose printers with duplex units to save paper  Printer toner cartridges – purchase remanufactured toner cartridges from supplies that will reuse spent cartridges  Color copies – produce only when necessary. Draft copies should not be in color. IX. Purchasing Policy Adoption As with all city-wide policies, the city council has the authority to review, adopt and modify the purchasing policy at its discretion. The city’s personnel policy overrides the purchasing policy if a conflict between provisions arises. Purchasing Policy 3-22-2010.docx rev. 1 City of Monticello, MN PURCHASING POLICY 1. Purpose The purchasing policy is designed to provide guidance to City staff involved in the purchasing process by specifying procedures to be followed. All purchasing by local units of government is regulated by Minnesota State Statute 471.345. 2. Goals The goals of the purchasing policy are: A. Obtain supplies, equipment and services for the City of Monticello as economically as possible. B. To support local area businesses when possible and economical. C. To purchase items that is best suited to the specific needs of the City. D. To promote fair competition among bidders. E. Provide effective controls. F. To comply with all statutes and regulations of the City, State and Federal government as related to the purchasing of supplies, equipment and services by a municipal entity. 3. Standards for Purchasing The following guidelines set forth the standards for City employees to follow in purchasing supplies, equipment and services. A. $0 - $500 City employees will be allowed to make purchases of less than $500 without additional staff approval. These items could be considered to be daily needs such as materials and supplies. These items can be purchased on the open market without obtaining price quotes. Employees should make a reasonable effort to obtain supplies and materials as inexpensively as possible and from local businesses. Department heads are responsible for policing the purchasing activities of their employees. B. $500 - $1,000 When possible, price quotes should be obtained from local and other vendors for purchases of supplies, service or equipment. When quotes are obtained, the quotes shall be Purchasing Policy 3-22-2010.docx rev. 2 kept on file as required by the State record retention schedule and a copy of all quotes shall be provided to the Senior Accounts Payable Clerk or Senior Finance Officer. C. $1,000 - $10,000 Purchases over $1,000 but less than $10,000 require at least three (3) quotations (unless there are not three vendors possible) but do not require City Council approval, provided the item was in the budget, funds are still available, and approved by the City Finance Director or City Administrator. “State Bids” obtained through the state’s cooperative purchasing program is considered to have met this requirement. Quotes will be obtained from local vendors when possible. The quotes shall be kept on file as required by the State record retention schedule and a copy of all quotes shall be provided to the Senior Accounts Payable Clerk or Senior Finance Officer. D. $10,000 - $50,000 Purchases over $10,000 must meet state municipal purchasing requirements typically requiring at least three (3) quotations (four (4) or more when possible) and City Council approval. Quotes will be obtained from local vendors when possible. The Department head shall make a recommendation to the Council for their action. The City Council does not need to authorize the seeking of quotes but would have to approve the purchase. “State Bids” obtained through the state’s cooperative purchasing program is considered to have met this requirement. The quotes shall be kept on file as required by the State record retention schedule and a copy of all quotes shall be provided to the Senior Accounts Payable Clerk or Senior Finance Officer. E. Above $50,000 All purchases over $50,000 require the formal preparation of specifications. Bids must be advertised in the City’s official newspaper, publicly opened and approved by Council resolution. Statutes require all contracts to be awarded to the lowest responsible bidder. Specifications cannot be written to exclude a specific type of equipment or supplies. Proposals and specification must allow for free competition. Bid forms and requirements will be provided to any possible local vendors. Bidding requirements cannot be avoided by splitting a contract into several contacts that are each below the minimum dollar amount requiring bids. If materials or work logically fall into separate contracts, such as for Purchasing Policy 3-22-2010.docx rev. 3 contractors specializing in different work, the City can negotiate the contract individually as long as the individual contracts so not exceed $50,000. “State Bids” obtained through the state’s cooperative purchasing program is considered to have met this requirement. The bids shall be kept on file as required by the State record retention schedule and be available for review as part of the City’s annual audit process. F. Purchases of Used Equipment The City may elect to purchase used equipment. When purchasing used equipment the purchasing policy set forth above still must be followed. If it is impossible to obtain similar used equipment quote or bid a quote or bid for new equipment similar to the used equipment should be obtained. The quotes or bids shall be kept on file as required by the State record retention schedule and a copy of all quotes shall be provided to the Senior Accounts Payable Clerk or Senior Finance Officer. G. Emergency Purchases Emergency purchases are those made by the Department heads when an immediate purchase is necessary to correct a situation that would adversely affect the life, health or safety of Monticello residents. As much as possible the procedures set forth in this policy should be followed in an emergency situation. However, in an emergency, a Department head may purchase directly any supplies, materials or services needed to alleviate the emergency. H. Use of Local Vendors For purchases not requiring the bidding process, whenever it is reasonably possible the purchase will be made from local vendors. If the local vendor’s quote does not exceed the lowest non-local vendor’s quote by more than 5%, the purchase may be made from the local vendor. 4. Credit Card The City of Monticello does not use general credit cards (Visa, MasterCard, American Express) for purchases. Specific store credit cards (gas stations, hardware stores, etc) may be used for purchases if authorized by the City Council. See the City’s Credit Card Policy for the procedure that must be followed for these types of purchases or requests. Purchasing Policy 3-22-2010.docx rev. 4 This Purchasing Policy is effective upon approval and supersedes all previous City Purchasing Policies. Adopted by the Monticello City Council this 22nd day of March, 2010. _____ Mayor Attest: City Administrator CityCouncilAgenda:10/26/15 1 3A.PublicHearing–ConsiderationtoapproveResolution#2015-082approvingthe assessmentrollfordelinquentmiscellaneousaccountstobecertifiedfor2016 payabletaxyear (WO) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoadoptanassessmentrollforaccountsreceivablebillswhich aredelinquentmorethan60daysandtocertifytheassessmentrolltotheCountyAuditor forcollectiononthe2016realestatetaxesifnotpaidwithin30daysofthispublic hearing. The 2016 assessmentbreaksdownasfollows: Incomparison,the 2015 assessmentbreaksdownasfollows: Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor certificationataninterestrateof6%asallowedbystatestatute.Asinthepast,ifany accountsarepaidwithin30daysaftertheadoptionoftheassessmentroll,theycanbe paidbyNovember25th withoutanyadditionalinterest.AfterCouncilapproval,an additional$75processingfeewouldbeaddedtotheamountdueshownontheattached listtocovercoststhattheCityhasincurredinthedelinquentnoticesprocess. A1.BudgetImpact:ThisactionwouldreimbursetheCityforcostsithasincurred includingCountyfeeschargedforaddingthesetothetaxes.Therewouldbeno furtherimpactontheCitybudget. A2.StaffImpact:ThereisnostaffimpactontheCityforthisitem. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution#2015-082approvingtheassessmentrollfor delinquentmiscellaneousaccountsaslistedwiththeadditionofa$75processing feeforeachitem. Amount Count Description 532.73 1 Blight-treeremoval 555.08 3 MowingBlight 403.34 2 Watermeters/sandpipe 1,491.15 6 Amount Count Description 714.56 1 Blight-treeremoval -0 MowingBlight 1,182.77 3 Watermeters/sandpipe 1,897.33 4 CityCouncilAgenda:10/26/15 2 2.MotiontoadoptResolution#2015-082approvingtheassessmentrollfor delinquentmiscellaneousaccountsasadjustedbyCouncil,basedonpublic hearinginput. C.STAFFRECOMMENDATION: CityStaffrecommendsAlternative#1thatCounciladopttheassessmentrollas presented.Alloftheaccountsareatleast60dayspastdueandhavebeengivenproper noticeofthisassessmenthearingandampleopportunitytopaytheaccountinfull. D.SUPPORTINGDATA: •Resolution#2015-082 •Listofdelinquentmiscellaneousaccountsreceivable CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-082 ADOPTING ASSESSMENT ROLL FOR DELINQUENT MISCELLANEOUS ACCOUNTS RECEIVABLE AND CERTIFYING ASSESSMENTS TO THE COUNTY AUDITOR FOR THE 2016 PAYABLE TAX YEAR WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for delinquent miscellaneous account charges; NOW, THEREFORE, BE IT RESOLVED BY the City Council of Monticello, Minnesota: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted for the amount shown plus an additional $75 processing fee; and shall constitute the special assessments against the parcels named herein, and each tract of land therein included is hereby found to be benefitted by the assessment levied against it. 2. Such assessments shall be payable in one (1) annual installment payable in the tax year of the first Monday in January 2016, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2016. 3. The owner of the property so assessed may, at any time up to and including November 25, 2015, pay the whole of the assessment on such property to the City Treasurer, and that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. 4. The clerk shall forthwith transmit a certification of this assessment to the county auditor to be extended on the property tax list of the county. Such assessment shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY the Monticello City Council this 26th day of October, 2015. CITY OF MONTICELLO _____________________________________ Brian Stumpf, Mayor ATTEST: _________________________________ Jeff O’Neill, City Administrator ATTACHMENT “A” Listing of Delinquent Miscellaneous Accounts Receivable CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015-082duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on October 26th, 2015, and recorded in minutes of said meeting. ____________________________________ Jennifer Schreiber, City Clerk Notary Public: _______________________________ Date: ___________________________ (STAMP) 2015ARDelinquentMiscAccounts PID#AmountDue Property Description 155107001080 532.73SherrySay Remove3diseasedtrees 155168001030 187.24David&KarenPeterson Mowingandtrimmingblight 155010027040 285.78SteveBrown Metermalfunctionat6074thStreet NW 155078002120 183.92AmyBoettcher Mowingandtrimmingblight 155500101413 183.92RuffLandholdingLLP Mowingandtrimmingblight 155033001040 117.56RishiaWeiss Repairbrokenwatermeter 6 1,491.15$ CouncilAgenda:10/26/15 1 3B.PublicHearing-ConsiderationofadoptingResolution2015-083approving assessmentrollfordelinquentutilitiestobecertifiedfor2015payabletaxyear (WO) A.REFERENCEANDBACKGROUND: TheCityCouncilisagainaskedtoadoptanassessmentrollforutilitybillingaccounts whicharedelinquentmorethan60daysandtocertifytheassessmentrolltotheCounty Auditorforcollectiononnextyear'srealestatetaxes. Thedelinquentutilityaccountsthatareincludedwiththeagendaareaccountsthatareat least60dayspastdueandincludeallnewdelinquentsfromthelasttimewecertified them.TheCouncilpreviouslyapprovedtheestablishmentofanadministrativefeeof$75 peraccountthatisaddedtoeachdelinquentassessment.Itshouldbenotedthatthe amountsshownontheencloseddelinquentutilitieslistdonotincludetheadditional$75 administrationfeeforthepreparationoftheassessmentroll.Thisfeewillbeaddedafter theassessmentrollisapprovedbyCouncil. Thedelinquentutilityamountsbeingcertifiednowtotalabout$500morethanthe amountcertifiedlastyearforthesametimeperiod.Thisisthethirdyearoftheone assessmentrollformat.Theone-rollformateliminatestheoverlapofaccountsbetween thetwo-rollformat,whichcomplicatedthecalculationsforthetotalnumberof(different) accountsandtheaveragedelinquentaccountbalance.Thedatarepresentthelastsix monthsoftheprioryearandthefirstsixmonthsofthecurrentyear. Itisrecommendedthatthedelinquentaccountsbeputonanassessmentrollfor certificationataninterestrateof6%asallowedbystatestatute.Theinterestonthe assessmentswillgenerateanestimated$8,400in2016.Asinthepast,ifanyaccountsare paidwithin30daysaftertheadoptionoftheassessmentroll,theycanbepaidthrough November27th withouttheadditionalinterestbutwouldincludethe$75processingfee. The$75processingchargewillgenerateanestimated$24,450in2016. Thefollowingtableandgraphprovideahistoricalperspectivefortheassesseddelinquent utilityaccounts: Year Amount 2007 166,744.69$ 2008 151,827.43 2009 148,316.73 2010 142,463.70 2011 147,177.11 2012 142,253.36 2013 144,426.86 2014 144,933.59 2015 140,274.20 CouncilAgenda:10/26/15 2 A.1BudgetImpact:Delinquentutilityassessmentsprovideforthecollectionofrevenue budgetedinthecurrentyearbutnotcollecteduntilafutureyear.Intheend,utility chargesarecollectedbyquarterlybillpaymentorassessment. A.2StaffWorkload-Theprocessforcollectingdelinquentutilityamountsistime consumingwithpreparingandmailingdelinquentnotices;preparingandmailingnotices ofthepublicassessmenthearingaswellasotherclericalworkinpreparingtheamounts forcertification.Themosttime-consumingstepoftheprocessisverifyingthedelinquent accountdataagainstWrightCountypropertytaxrecords.The$75feethatisaddedtothe delinquentaccountshelpsdefraythecostofstafftimeandpublicationexpenses. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolution2015-083approvingtheassessmentrollforthe delinquentutilitiesaspresented. 2.MotiontoadoptResolution2015-083withadjustmentstotheassessmentrollas directedbyCouncilandbaseduponinputduringthepublichearing. C.STAFFRECOMMENDATION: StaffrecommendsAlternative#1thattheCounciladopttheassessmentrollaspresented. Alloftheaccountsareatleast60dayspastdueandhavebeengivenpropernoticeofthis assessmenthearingandampleopportunitytopaytheaccountsinfull.Allutility accountswerenotifiedthattherewouldbeanadditional$75administrativefeeattached toeachoutstandingbalance. D.SUPPORTINGDATA: •Resolution2015-083 •DelinquentUtilityAssessmentAnalysis •Listingofdelinquentutilityaccountstobecertified CityofMonticello DelinquentUtilityAssessmentAnalysis Low High 2015 2014 2013 2012 2015 2014 2013 2012 2015 2014 2013 2012 2015 2014 2013 2012 -$99.99$2,195.52$2,670.84$2,331.07$2,939.72$29 38 30 41 9%11%9%11%9%11%9%11% 100.00 199.99 12,452.83 11,543.58 14,193.87 12,852.74 84 81 92 88 26%24%26%24%35%35%35%35% 200.00 299.99 10,504.74 10,874.87 12,399.98 13,382.93 42 44 50 55 13%13%14%15%48%47%49%50% 300.00 399.99 11,381.93 11,144.05 13,665.78 13,731.06 33 31 40 40 10%9%11%11%58%56%61%61% 400.00 499.99 12,214.15 13,268.08 12,014.28 14,466.09 28 30 27 32 9%9%8%9%66%65%68%70% 500.00 599.99 15,884.06 14,784.07 18,610.42 18,833.89 29 27 34 34 9%8%10%9%75%73%78%79% 600.00 699.99 15,514.55 20,883.98 15,613.94 19,441.71 24 32 24 30 7%9%7%8%83%82%85%87% 700.00 799.99 11,870.75 15,539.78 10,611.55 11,169.20 16 21 14 15 5%6%4%4%87%88%89%92% 800.00 899.99 11,863.17 10,067.12 8,393.00 5,941.02 14 12 10 7 4%3%3%2%92%92%92%93% 900.00 999.99 3,787.41 6,626.90 9,600.96 7,643.39 4 7 10 8 1%2%3%2%93%94%95%96% 1,000.00 3,500.00 32,605.09 27,530.32 26,992.01 21,851.61 23 21 19 16 7%6%5%4%100%100%100%100% 140,274.20$144,933.59$144,426.86$142,253.36$326 344 350 366 CityofMonticello DelinquentUtilityAnalysisSummary 2015 2014 2013 Statistical 2015 2014 2013 2012 Change Change Change Amount 140,274.20$144,933.59$144,426.86$142,253.36$-3.2%0.4%1.5% Count 326 344 350 366 -5.2%-1.7%-4.4% Low 50.94$50.00$53.54$50.08$1.9%-6.6%6.9% High 3,394.98$2,065.59$2,484.27$2,646.44$64.4%-16.9%-6.1% Average 430.29$421.32$412.65$388.67$2.1%2.1%6.2% Medium 309.78$349.06$306.87$297.83$-11.3%13.7%3.0% AccumulatedCount%Range Amount Count %ofCount $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $0 - $99 $100 - $199 $200 - $299 $300 - $399 $400 - $499 $500 - $599 $600 - $699 $700 - $799 $800 - $899 $900 - $999 > $1,000 DelinquentUtility Amounts 2012 2013 2014 2015 41 88 55 40 32 34 30 15 7 8 16 30 92 50 40 27 34 24 14 10 10 19 38 81 44 31 30 27 32 21 12 7 21 29 84 42 33 28 29 24 16 14 4 23 - 10 20 30 40 50 60 70 80 90 100 $0 - $99 $100 - $199 $200 - $299 $300 - $399 $400 - $499 $500 - $599 $600 - $699 $700 - $799 $800 - $899 $900 - $999 > $1,000 DelinquentUtility Accounts 2012 2013 2014 2015 PID#FIRST NAME LAST NAME AMT DUE 155010011030 BONNIE MILLER 363.04 155010020070 MATTHEW BOHN-PETERSON 150.59 155010020090 ROBERT & EMILY KAPPEL 134.73 155010020091 JASON & APRIL REIDHERT 411.92 155010027040 STEVE BROWN 1,158.97 155010033060 JEREMY & JESSICA STILLER 96.34 155010038090 OWEN THURSTON 129.06 155010038110 MATT MIGNEAULT 197.74 155010040110 BANK OF AMERICA 109.88 155010044061 NIGEL SCHUETTE 202.22 155010048110 SHANA BREGENZER 118.58 155010050110 SUSAN LABELLA 310.08 155010050140 EVELYN JONES 78.62 155010052110 KATHLEEN & MICHAEL FROSLIE 1,117.58 155010053070 SEVEN K-P PROPERTIES 174.32 155010057050 STEVEN & DEBORAH MERKLE 415.36 155010067130 MARK MICHAELIS 650.93 155010068020 THERESA ANDERSON - KENTNER 543.77 155012002030 WENDY ROBINSON 940.74 155013001130 CORREY PETERS 1,239.04 155013002061 JOE GRUBBA 208.16 155014003040 JAMES & KATHLEEN SCHMANSKI 139.79 155014003080 SCOTT PUGSLEY 172.31 155015002011 ANDI TISCHNER 260.60 155015011060 BREANNA CARLSON 492.55 155015011140 TANYA & ROSE TUIL 92.33 155015012030 EARL & SUSAN MISNER 316.73 155015013020 REGGIE THOMPSON 460.54 155015032060 LANICE COLEPALMER 128.06 155015032060 ROBERT HARRISON 120.94 155015035060 STEVEN & JENNIFER VANDYKE 803.73 155015036030 RYANNE POCI 663.53 155016000020 CHRISTOPHER HOLTZ 183.66 155017002050 ANTHONY & KRISTA BARTHEL 513.91 155019007040 DEBRA ACKERMAN 1,478.93 155020003010 KIMBERLY LEGRO 531.35 155021002170 TRACY & BRENDA FOSS 477.85 155021002230 PAUL & JANICE DEMARS 147.08 155023001050 JEFFREY BARTH 451.86 155024001030 JASON & MICHELLE RISLUND 413.49 DELINQUENT UTILITY BILLING 2014-2015 2016 Payable Taxes 155024001040 KATHLEEN ZELENAK 241.58 155024001110 BRIDGET BROOKS 175.77 155026002060 GREGORY TIREVOLD 66.65 155030001050 MICHAEL & BRENDA WRONA 393.99 155031001070 JAMES CELLETTE 1,015.50 155031002030 DAVID STODDARD 759.52 155031003030 MARGARET DRAHOTA 570.10 155031004040 RYAN BURKETT 86.29 155033001040 JOHN & RISHIA WEISS 307.86 155033001050 TIMOTHY BENSON 392.90 155033001080 BENJAMIN KOLLES 486.73 155033001230 ELIZABETH JOHNSON 324.80 155033001340 DEBRA MEYER 170.67 155033002140 MATTHEW MULHOLLAM 302.42 155033004050 DONNA & MICHAEL WEINZETL 1,616.57 155035001121 BRIAN & MICHELLE LOBAN 89.35 155035001140 TERESITA KOJETIN 274.74 155035002050 JAMES & ERICA DOROUGH 665.08 155035003010 WILLIAM & GINA LONGLEY 703.87 155035003010 WILLIAM & GINA LONGLEY 1,353.20 155035004020 JACOB TORKELSON 261.51 155035004090 ALEXANDER & NINA IACONO 602.75 155035004110 ALICIA ROELIKE 534.38 155035005030 JAMES & BRENDA FISETTE 178.28 155035006010 DANIELLE TIREVOLD 191.55 155037008010 BETH TREMBLEY 58.80 155040001020 MICHAEL PELARSKI 727.31 155040003110 KENDALL SCHUMANN 425.20 155040004050 JEREMY & LEE MOSHIER 669.33 155044003100 STEVEN & SANDRA POPLIN 428.73 155044004140 AMANDA & TONY RUMREICH 1,011.90 155045001010 JEFFREY RICHARD 818.32 155045002040 ROBIN PEIKERT 356.09 155045002110 KEVIN & MELISSA KACHMAREK 888.45 155045004080 JEREMY & KARA O'NEIL 305.90 155045006010 KEVIN & KENDA LANG 583.63 155048001040 JASON & LINDA HINZ 417.49 155048001090 JARED OLSON 119.18 155048001130 RANDY & ALLISON BAKKEN 1,833.35 155048001150 FELICIA WHITMORE 268.34 155057001010 DANIEL UTZKA 302.14 155057001070 NICHOLAS WISCHNACK 174.26 155059003070 WAYNE & ALYCE WITRY 391.87 155062001010 DAVID & KATHY MATUSKA 314.76 155069002030 THOMAS BUSCH 100.70 155069003010 LUCAS & RACHEL NELSON 243.31 155069003040 BETH HUMPHREYS 405.38 155069003050 DENNIS & SIEGLINDE JEWETT 241.26 155070001010 DENNIS & KATHLEEN JOHNSON 272.06 155070002160 JARED PENDERGAST 246.54 155071001020 SPENCER BROZOZOG 189.58 155071001020 JEREMY PITTMAN 315.85 155071001020 ANDREW PEARSON 151.76 155073001010 PAUL & WENDY MAUK 259.11 155073003020 DAYE KLA-DIIHBAH 114.69 155073006050 DEBRA & SHUMAN LEE 601.25 155073006080 JOSHUA & ERIKA HOLLAND 187.50 155078001020 JUAN & CHERYL VERGARA 114.23 155078002120 AMY BOETTCHER 198.72 155078002160 MARK & PAMELA AGRE 615.30 155078003140 RICHARD & BRENDA ANDERSON 365.94 155078003190 CHAD & GWEN OLSON 64.90 155078004030 ADAM & AMANDA HARTUNG 266.06 155079001020 SUPER 8 - MONTICELLO 1,381.54 155080002120 KEVIN & BRENDA STRAUSS 141.72 155080003010 ANDREW & JANET MARQUETTE 101.22 155080003080 DARLA & JEFFREY NELSON 527.43 155080003120 ALEX BERGANZA 151.73 155080005050 KEITH ROWLEY 118.76 155080006160 MICHAEL NELSON 875.63 155080007070 JENNIFER NIEMANN 389.67 155082001010 PATRICK & JEANNE WINSOR 401.59 155082002100 YANIK JOHNSON 593.55 155082003040 STEVEN & JENNIFER WALSH 1,006.04 155082003050 DEBRA WALD 163.09 155082003150 ANDREW STEVENS 579.50 155082004020 HARRY & DIONA GRIMLEY 643.34 155082004040 BILL MICKLE 117.27 155082004080 GRETCHEN SINGH 105.49 155082004090 RICHARD SCHROEDER 136.89 155086001140 ROSALINDA MENDEZ 109.77 155086004150 WILLIAM & CHERI HACKETT 758.36 155086005050 TIMOTHY EVANS 689.42 155086007080 GREGORY JENNINGS 519.79 155088002020 MATTHEW & MARLO NEUMANN 198.72 155088002030 JEREMY LANGE 121.56 155088002080 JAMES DITTFACH 210.72 155088006010 KENNETH & JESSICA WATTS 697.64 155088007010 RONALD & CHRISTINA HEITZ 717.85 155089002010 JOEL & ERIKA JOHNSON 245.74 155089004020 JEFFREY & LORETTA WURTINGER 74.77 155090002050 PHILIP TOWNS 634.41 155090002090 THERESA PARTHUM 1,756.11 155090002170 DION & JULIE BOOS 884.00 155090003070 EMILY DANIELSON 100.70 155090004010 TIMOTHY RUCH 544.78 155090004060 JOHN LEHNER 520.81 155090005040 JOSE CAMPOS 96.79 155090005090 TIMOTHY & JODI TERWEY 118.22 155090005100 KENDALL & AMANDA HARTFIEL 405.17 155090006010 KYLE & MICHELLE BLOMBERG 544.18 155093001170 BRENT & INGRID WUOLLET 618.75 155096001120 JEFFREY & LINDA GOODWIN 267.71 155096002070 MAKETHA & CARRIE BRIDGES 198.89 155096003020 BRENT & TAMMY BELLAND 914.15 155097001130 MARTY KJELLBERG-DURAZO 568.01 155097002090 TED & HEIDI LARSON 3,394.98 155102001030 MICHAEL & KIMBERLY WATTERS 882.95 155102001120 MARK & SARAH COADY 556.90 155102002010 ENRIQUE MUNOZ 1,325.34 155102002040 MICHAEL RAZINK 1,615.14 155102002110 BRETT & CARMEN MAKI 687.27 155103003040 JOHN PRESTIDGE 697.85 155103003070 JODY FELIX-JENSEN 381.20 155103003090 PATRICIA REISCHL 422.73 155103003170 COREY & CASSANDRA BENSON 1,047.62 155105001030 BRENT SCHUMACHER 186.05 155105001100 CHRISTIAN BARRERA LEMUS 129.49 155105002030 CYNTHIA TROY 198.72 155105003040 THOMAS & CAROL PUENTE 614.58 155105003080 JPMORGAN CHASE BANK NA 586.12 155105005130 BRIAN & AMY HYSER 749.96 155105005260 MISSY WURM 144.18 155105007050 JOSEPH PFEIL 72.33 155107001080 SHERRY SAY 503.15 155107001180 ADRIAN & KIAH LEWIS 159.90 155107002070 PAUL & STACI MEYER 129.06 155111002050 NICOLE JOHNSON 800.17 155111002060 AMBER & GREG HENDEL 528.74 155111003020 GRANT & VICKI LANKA 474.30 155114002020 ERIC BECKMANN 50.94 155114003020 TRACEY & TIFFANY MORGAN 544.30 155116002040 ROBERT & JEANNINE KURVERS 228.11 155116005010 DAHIR & MISKI JIBREEL 518.21 155116007010 BRIAN ROLFE 83.67 155116007020 TROY SANFORD 181.82 155116008010 CHAD & GRETCHEN MARQUETTE 178.01 155118001060 STEVEN & GRETCHEN KIVIAHDE 432.16 155118002020 BRETT & LAURA HUGHES 606.24 155119001020 JOSHUA & NICOLE BLONIGEN 131.09 155119001090 PAUL HASKAMP 69.62 155119001100 MATTHEW DEETS 168.97 155119001100 ANGIE VONDELINDE 100.70 155121001010 LEE MARTIE 226.98 155121002040 TIMOTHY & CHRISTINE BRADLEY 408.33 155121002050 BRAD GODFREY 322.78 155121005080 ANGELA SCHULTZ 602.07 155122004020 THOMAS & MARGARET WHINNERY 110.00 155122004050 JESUS & CHRISTINE CASTILLO 996.54 155123001050 KARI WISE 883.95 155123002150 RICK EVANS 123.39 155123003050 RYAN & SALLY PATRICK 294.51 155123003060 LAMOND MCCABE SR 202.82 155123003110 SUSAN SKOOG 885.18 155124002040 JOSE & NAYHIBE ROSALES 289.48 155124003050 HOWARD FREEMAN 571.85 155124003100 CRAIG & KRISTINA NELSON 491.32 155124003180 DALE & ALEA STANGER 257.52 155125001100 CHRISTOPHER HANSON 292.05 155125002070 PAUL & HEIDI MELO 224.30 155125003040 PAUL RAIFORD 82.23 155125004010 NATHANIEL & VICTORIA WEAH 367.72 155125004090 SCOTT & ANNETTE DOEBLER 361.74 155125005030 MICHAEL SNYDER 163.95 155125005170 RYAN FARRELL 317.19 155125005190 SCOTT & LISA ILACQUA 766.07 155125006010 RUBY QUEEN 1,275.76 155125006030 RYAN & DAYNA BITZ 180.55 155125007050 KEVIN & JENNIFER TOUSLEY 254.79 155125007070 EMILY HOUT 112.43 155126002050 CHAD & EMILY CARLSON 308.50 155130001040 KEVIN FIETEK 277.79 155130001050 YAJAIRA VALDEZ 225.51 155130001130 MATTHEW & MICHELLE BROOKS 780.39 155132001020 MICHAEL & KRISTIE FITZPATRICK 786.94 155132001030 JOSHUA & JORDAYNE ORDORFF 137.39 155132002020 KYLE & CHRISTINA OEN 1,062.68 155132002090 PLINIO CLAROL LEIVA 183.58 155132003150 BRADLEY BURAU 736.66 155132003180 KEVIN & BRENDA KUMPULA 266.09 155132003220 JEFFREY & KAREN CHRISTOPHERSON 353.07 155132003230 JOSH & JENNA LEPAGE 467.71 155132003330 KEVIN & JEAN RUNDGREN 220.00 155132004030 RAFAEL ZUNIGA 542.25 155132005020 JEREMY & AMANDA SKUYA 163.80 155132005050 JARED & APRIL VEDDERS 756.33 155132006010 TRENT & TRISHA JOHNSON 634.18 155132006030 D'ARCY HOLM 631.39 155132006070 DANIEL & ANGELA WOLKERSTORFER 1,782.35 155132006110 JENNIFER SCHLEIF 149.59 155132008020 ERIC & TRACY WASSATHER 112.03 155132010050 GARY & TINA HANGSLEBEN 1,616.45 155132010080 ROCHELLE CAVNESS 671.60 155133001080 THADDEUS & KRISTIN HELMERS 177.90 155133001150 JODI VICKERMAN 838.80 155133001280 ARWEN BLOOMDAHL 66.65 155134001030 BRANDON SNARE 106.50 155134002010 ARTHUR & ROSEANNE DURAN 564.56 155134002050 ANTHONY & KIMBERLY BARTZ 173.42 155134002070 DUSTIN WATERHOUSE 150.85 155134002080 PAMELA STEFFES 701.40 155134004020 THOMAS & ILLEANA TURNER SR 125.51 155135001010 KENNETH & SHARON BOOTH SR 702.17 155135002010 MELISSA UNGLAUB 471.23 155139001110 RICHARD & HEATHER ACKER 74.23 155139001110 DIANE LETOURNEAU 157.73 155140001070 RYAN & BRITTANY KOLLES 263.12 155142001040 JESSE SEIB 67.96 155142001110 LORI HENNAN 308.48 155142002100 ERIK & NANCY GOHL 603.24 155142004110 TRACY HAVRILLA 680.86 155142005040 DEEDEE LIND 404.84 155142005080 BRENDA WHITTAKER 690.84 155145001020 NALENGE & WEHOANU WAGBALA 307.34 155145001050 LINDSEY KING (WALTERS)417.43 155147003030 SAMUEL BARDER 129.06 155147007030 ANDREA OELKERS 718.93 155149001010 CHET & VICKIE DREWELOW 233.06 155149001020 JEFF HOLTON 75.89 155151004020 BILL HOOPER 162.71 155151004090 JAVIER GOROSDIAGA 169.40 155151005070 MARK HAFFEMAN 642.70 155151005140 DANIEL & EVANGELINE KNIGHT 1,024.07 155151006010 BRENT HEDQUIST 1,084.96 155151006180 JOHN & TERESA LEHNER 250.63 155151006180 TIMOTHY & KRISTEN SWAIN 332.71 155153001090 MICHAEL LEASE (OWNER)157.44 155153002120 CHAD JOHNSON 534.46 155154002010 CALVIN FREUDENRICH 442.92 155154004060 DEBORAH WILLETTE 386.27 155154006050 SHANNON SORENSEN 334.03 155154006060 KYLE KIRSCHNER 72.33 155155004040 DUSTIN & ELIZABETH KRUCHTEN 389.17 155155004070 KATHERINE HERNANDEZ 935.98 155159002120 KEITH & DAWN COX 813.82 155159003020 WELLS FARGO BANK NA 277.68 155159006010 ANDREW & STEPHANIE DUSZYNSKI 124.01 155159007020 JASON KELLY 575.32 155159007030 DARYL & KAREN SCHOMBER 217.86 155159007150 AMBER OLSON 130.79 155159007180 JASMINE CASTILLO 174.78 155159007320 JOSH & TABITHA COLLINS 282.94 155159007330 ROXANN JORGENSON 423.79 155159007410 LILA DAKE 388.10 155159007440 AARON MANUEL 129.06 155159007510 JEREMY RICKSON 146.08 155159007550 CHARMAINE MAY 65.69 155159007580 JESSICA THOMAS 196.52 155159008080 NICHOLAS & MELLISSA COOK 151.10 155159008200 JASON MAKI 116.85 155159008280 TARA SOUZA-ARIOTA 401.20 155159008300 ALEX WACHLAROWICZ 272.66 155159008400 MELISSA WILLIAMS 62.69 155159008450 BRYANT KLEMZ 78.00 155160003030 KENT PFEIFER 78.88 155160010060 KRISTA LEE 388.64 155160011080 ANGELA PETERSON 167.39 155163005010 SHAWN LIPITT 815.78 155163005030 KATHARINE SOUTHGATE 543.27 155163005040 GINA ARCHER 853.65 155163006010 MICHAEL & KELLI MCGILL 756.99 155163006020 MARLYS ELIASON 309.48 155167001080 JENNA NELSON 225.29 155167002110 THOMAS & MERCEDES TURNER 1,407.01 155168001200 JEFFREY ANDRIST 519.35 155168001280 JASON & JENNY BECKER 259.67 155168002080 FJERSTAD - BAC HOME LOAN SERVICING 265.99 155170002020 ROSA PARDO 818.74 155172002040 JUSTIN & ANNA HALL 225.07 155172002100 ROSS & CECELIA BOLDT 85.75 155173002120 APRIL TAYLOR (LOVETTE)148.98 155173003080 THOMAS & DANIELLE LAPLANT III 289.13 155173003190 MELISSA SWANSON 435.32 155173005470 CHRISTOPHER & KATELYN BROERMANN 95.02 155175003170 JEANNE NICK 79.00 155177002020 JOE FOLEY 131.49 155177002060 ALEJANDRO FUENTES 69.15 155179004030 PREFERRED PROPERTIES & MGMT 60.65 155180002150 MATTHEW & KRISTEN POHLKAMP 371.47 155180002190 ELIZABETH & KEVIN MILLIGAN 133.86 155182002010 RONALD & JACLYN DVORAK 212.03 155182010040 SCOTT ADRIAN 427.01 155182011030 STEVE & MARCIA KNASE 571.29 155182012010 RANDY & MARTHA BRANDT 549.10 155183001080 LISA INGERSOLL 748.00 155500032404 RACHEL NORMAN 189.04 140,274.20 CityCouncilAgenda:10/26/15 1 3C.PUBLICHEARING-ConsiderationofadoptingResolution2015-084approving assessmentrollforSchoolBoulevardImprovements,CityProjectNo.14C003tobe certifiedfor2016payabletaxyear (SB) A.REFERENCEANDBACKGROUND: AttheSeptember28,2015meeting,theCityCouncildeclaredcoststobeassessed, orderedpreparationofassessmentroll,andcalledfortheassessmenthearingforOctober 26,2015fortheSchoolBoulevardImprovementProject. TheSchoolBoulevardimprovementprojectincludedmillingthepavementandplacinga 2-inchbituminousoverlaybetweenFenningAvenueandEdmonsonAvenue.Theproject alsoincludedwideningthehighschoolexitasrequestedbytheSchoolDistrict.In addition,segmentsoftheadjacentpathwaywerereconstructed,curbandgutterwas replacedwheredamagedorcrackedandtreeswereplantedinselectareasalongthe corridor.Theprojectissubstantiallycomplete. ApublichearingwasheldfortheprojectonFebruary9,2015priortofinaldesign, bidding,andconstructionoftheproject.Apreliminaryassessmentrollwaspresentedat thepublichearingfortheprojectinaccordancewithMinnesotaStatute429.Nowthat constructionissubstantiallycompleteandthefinalcostsareaccountedfor,afinal assessmentrollisbeingpresentedatthistime. WrightCountyrequiresthatassessmentsbecertifiedtotheCountyAuditorbyNovember 30,2015forcollectionwith2016propertytaxes.Thisdeadlinecanbemetby conductingtheassessmenthearingonOctober26,2015,whichallowsfortherequired 30-dayappealperiodpriortocertificationtoWrightCounty.Publicationofthe assessmenthearingandmailednoticestotheaffectedpropertyownershasbeen completedtosatisfytherequirementsforpublicimprovementprojectsinaccordancewith MinnesotaStatutesChapter429.Theassessmentisproposedfora10-yeartermatan interestrateof5.25%.Affectedpropertyownerswillhaveanopportunitytoobjectto theirassessmentpriortoorattheassessmenthearing.Objectionsmustbemadein writing. TheMonticelloSchoolDistrictistheonlyidentifiedbenefitingpropertyownerthatwill beassessedfortheimprovementsastheyhavedirectaccesstotheroadwaybetween FenningAvenueandFallonAvenue.Theirassessmentamounttotals$171,932which includestheirstreetfrontageshare(31%)ofthestreetimprovementsalongSchool Boulevardand100%ofthecosttowidenthehighschooldrivewayexit.Theassessment doesnotincludethepathwayimprovementssinceimprovementswerenotcompleted alongtheschoolproperty.Themethodofassessmentisconsistentwithwhatwas presentedatthepublichearingonFebruary9,2015asapprovedbyCouncil. CityCouncilAgenda:10/26/15 2 A1.BudgetImpact:TheestimatedfinalprojectcostfortheSchoolBoulevardand pathwayimprovementsis$625,000.Thisincludes22%forindirectcosts. Fundingsourcesfortheproposedimprovementsincludespecialassessmentsto theschooldistrictintheamountof$171,932,MunicipalStateAid(estimated eligibleamounttotals$558,348)andabondissuetofinancetheproject.The Councilapprovedthesaleofthisbond(Series2015B)attheOctober12,2015 Councilmeeting. A2.StaffWorkloadImpact:Impactstostaffworkloadareanticipatedtobeminimal androutinefortheproject. B.ALTERNATIVEACTIONS: 1.MotiontoadoptResolutionNo.2015-084approvingtheassessmentrollforCity ProjectNo.14C003includingtobecertifiedfor2016payabletaxyear. 2.MotiontodenyadoptingResolutionNo.2015-084atthistime C.STAFFRECOMMENDATION: CitystaffrecommendsthattheCouncilauthorizeAlternative#1. D.SUPPORTINGDATA: •ResolutionNo.2015-084 •FinalAssessmentRollandMap CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2015-084 ADOPTING ASSESSMENT ROLL CERTIFYING SCHOOL BOULEVARD IMPROVEMENT ASSESSMENTS FOR 2016 PAYABLE TAX YEAR, CITY PROJECT NO. 14C003 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the School Boulevard Improvement project consisting of street improvements to School Boulevard between Fenning Avenue and Edmonson Avenue and portions of the adjacent pathway, including the rehabilitation of streets, curb and gutter, pathways.; and other appurtenant work.; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. Such proposed assessment, copies of which are attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in annual installments extending over a period of ten years, the first of the installments to be payable in the tax year of the first Monday in January, 2016, and shall bear interest at the rate of 5.25% (percent) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2016. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time up to November 25, 2015, pay the whole of the assessment on such property to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within the stated time frame from the adoption of this resolution. In any subsequent year, the owner may pay to the City Treasurer the entire principal amount of the assessment remaining unpaid, with the exception of the amount assessed on the current taxes. Such payment shall be made before November 15th or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certification of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY the Monticello City Council this 26th day of October, 2015. CITY OF MONTICELLO ______________________________________ Brian Stumpf, Mayor ATTEST: ___________________________________ Jeff O’Neill, City Administrator FINAL ASSESSMENT ROLL SCHOOL BOULEVARD (EDMONSON AVE - FENNING AVE)9/23/2015 CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA Adopted 10/26/2015 CITY PROJECT #14C003 NON RESIDENTIAL NO. PROPERTY IDENTIFICATION NO. (PID) PROPERTY OWNER OWNER ADDRESS SCHOOL NAME PROPERTY ADDRESS Total FF Assessable FF RATE TOTAL Driveway Expansion PROPOSED ASSESSMENT 1 155011000212 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 EASTVIEW ELEM SCHOOL 912 912 40.45$ 36,890.96$ 36,890.96$ 2 155500133302 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 MONTICELLO HIGH SCHOOL 5225 SCHOOL BLVD 1622 1622 40.45$ 65,610.90$ 16,197.27$ 81,808.17$ 3 155011000172 IND SCHOOL DISTRICT #882 302 WASHINGTON STREET MONTICELLO, MN 55362 LITTLE MOUNTAIN ELEM SCHOOL 9350 FALLON AVE 1316 1316 40.45$ 53,233.01$ 53,233.01$ KLEIN FARMS OWNER ADDRESS MONTICELLO, MN 55362 1016 40.45$ -$ -$ KLEIN FARMS 2ND ADDITION OWNER ADDRESS MONTICELLO, MN 55362 998 40.45$ -$ -$ KLEIN FARMS ESTATES 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 388 40.45$ -$ -$ KLEIN FARMS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 852 40.45$ -$ -$ KLEIN FARMS 4TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 972 40.45$ -$ -$ KLEIN FARMS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 728 40.45$ -$ -$ CARDINAL HILLS OWNER ADDRESS MONTICELLO, MN 55362 678 40.45$ -$ -$ CARDINAL HILLS 2ND ADDITION OWNER ADDRESS MONTICELLO, MN 55362 832 40.45$ -$ -$ CARDINAL HILLS 3RD ADDITION OWNER ADDRESS MONTICELLO, MN 55362 1300 40.45$ -$ -$ CARDINAL HILLS 5TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 438 40.45$ -$ -$ CARDINAL HILLS 6TH ADDITION OWNER ADDRESS MONTICELLO, MN 55362 486 40.45$ -$ -$ 12538 3850 40.45$ 155,734.88$ 16,197.27$ 171,932.15$ 171,932.15$ Project Cost 507,169.86$ FF 12538 Rate $40.45 TOTAL (1) Independent SchoolDistrict 882 = 912'(2) Independent SchoolDistrict 882 = 1622'(3) Independent SchoolDistrict 882 = 1316'Klein Farms =1016' Klein Farms 2nd Addition = 998'Klein Farms Estates3rd Addition = 388' Klein Farms 3rd Addition = 852' Klein Farms 4th Addition = 972'Klein Farms 3rd Addition = 728'Cardinal Hills = 678'Cardinal Hills 2nd Addition = 832' Cardinal Hills 3rd Addition = 1300'Cardinal Hills 5th Addition = 438' Cardinal Hills 6th Addition = 486' School Blvd Fallon Ave Ne Dundas Rd Fenning Ave Ne Starling Dr Edmonson Ave Ne Mallard Ln Chelsea Rd Park Dr Farmstead Ave Farmstead Dr Interstate 94 Peli can L n Falcon Ave Country Ave Ori ole Ln 85th St Ne Country Ln Orchard Cir Fallon Dr E ide r Ln Eagle Ct 89th St Ne Fieldcrest Cir Martin Dr Spirit Hills Rd Ho mestead Dr Red Rock Ln Graystone Ave Pebblebrook Dr Jason Ave Ne Diamond Dr Overlook Ln Eakern Cir Ne Eagle Ridge Ln M o c k i n g b i r d L n Meadow Oak Ave Ne Apple Ln S t o n e r i d g e L n Stoneridge Dr Dunda s Cir Go lde n E a g l e L n Fenning Ave Ne To Wb I94 Cobblestone Ct Tanager Cir Summit Pointe Rd Golden Eagle Ct Cheyenne Ct S w a ll o w C i r Stoneridge Ct Heron Ct Interstate 94 Document Path: K:\01494-960\GIS\Maps\AssessmentMap.mxd Date Saved: 10/21/2014 9:50:40 AM 1 inch = 500 feet ±School Blvd Assessment MapCity of Monticello MN CP# 14C003WSB# 1494-96Propsed 2015School Blvd Overlay Assessable Parcels Subdivisions CityCouncilAgenda:10/26/15 1 4A.ConsiderationtoapprovethepurchaseofPhasesVIIandVIIIoftheBertram ChainofLakesRegionalPark,includingfundingof$606,699ofpurchaseatclosing, andtoapprovecorrespondingpurchasedocuments:PhaseVIIPurchase Agreement;PhaseVIIIPurchaseAgreement;andSixthAddendumtothe MemorandumofUnderstandingbetweentheCityofMonticello,WrightCounty, andtheYMCA.(AS/JO) A.REFERENCEANDBACKGROUND: TheCityCouncilisaskedtoconsiderapprovingtheagreementsnecessaryforthePhase VIIandVIIIacquisitionsattheBertramChainofLakesRegionalPark,thefinallandand acreageconfigurationoftheacquisitions,andtoauthorizethepurchaseamount associatedwiththeseacquisitionsforclosing. ApprovalwillallowtheCityandCountytomoveforwardonacquisitionof approximately92.38landacresofpropertyattheregionalpark(shownonattached ExhibitA).Withcompletionofthisacquisition,totalacreageoftheparkwillreach approximately758landacres. PhaseVII ThePhaseVIIacquisitionconsistsof82.75landacres,andisaportionoftheparcel knownas“Parcel4”intheparcelacquisitionmap.ThePhaseVIIparcelliestotheeast oftheproposedathleticcomplex,northofLongLake,andisconceptuallyplannedto includethecampgroundfacilityfortheregionalpark. Acquisitionofthisparcelwilltotal$2,272,820.TheCityCouncilapprovedthe$436,410 localmatchfortheLegacygrantforthisphaseonJuly28th,2014,alongwiththerequired appraisalcost(estimatedat$10,000).TheCity’slocalmatchwillpairwiththeCounty’s matchofthesameamount.TheCityandCountyreceiveda$1.4millionLegacyPark& Trailgranttofundthebalanceofthe$2,272,820acquisition. TotalPhaseVIIlandacquisitioncost:$2,272,820.00 Grantaward(tobereimbursedtoCounty):1,400,000.00 CityShare:436,410.00 CountyShare:436,410.00 CityShareofPhaseVIIatClosing:$436,410.00 (IncludesonlyCityshare–Countycoversshareof granttobereimbursedforPhaseVII) ThepurchaseagreementforPhaseVIIsetsthepriceandtermsofpurchasefor82.75land acres,whichincludesthedescribedportionofparcel4. CityCouncilAgenda:10/26/15 2 PhaseVIII ThePhaseVIIIacquisitionconsistsof9.63landacres,aportionoftheparcelknownas “Parcel1”intheparcelacquisitionmap.Thepropertyisincludedinthelandarea designatedfortheathleticparkportionoftheregionalpark. Acquisitionofthisparceltotals$70,289inCityofMonticellolocalmatch.OnJuly28th, 2014,theCityCouncilacceptedtheOutdoorRecreationgrantforthisphase,approved thelocalmatchforthegrant,andauthorizedtherequiredappraisalsandclosingcosts (estimatedat$10,000). Councilwillnotethattheoriginalgrantrequestandfundingamountwasfor10.62acres at$82,750eachinCountyandCitymatch.However,theCityandCountywererequired toleavea33’acreaccessstriptotheadjacent“Parcel2”toavoidland-lockingthe property,stillownedatthistimebytheYMCA.TheCityCouncilapprovedthe applicationforthisboundaryadjustmentinFebruary,2015andWrightCountyapproved theadjustmentonMarch6,2015. TheCity’slocalmatchwillpairwiththeCounty’smatchofthesame.TheCityand Countyreceiveda$100,000OutdoorRecreationgranttofundthebalanceofthe $240,578acquisition.Inapprovingthispurchaseagreement,theCitywillalsoapprove theOutdoorRecreationgrantamendmentrelatedtothe9.63acreageadjustment.The changeinacreagewillnotreducethegrantawardamount. TheCitywillalsoneedtofundthegrantshareof$100,000atclosing,whichwillbe reimbursedbytheDNRafterrequiredclosingandgrantdocumentationisprovided.The breakoutisasfollows: TotalPhaseVIIIlandacquisitioncost:$240,578.00 Grantaward(tobereimbursedafterclosing):100,000.00 CityShare:70,289.00 CountyShare:70,289.00 CityShareofPhaseVIIIatClosing:$170,289.00 (IncludesCityshareandgranttobereimbursed) ThepurchaseagreementforPhaseVIIIsetsthepriceandtermsofpurchasefor9.63 acres.The33’accessstriptoParcel2,whichisapproximately1acre,willbepurchased withParcel2.ADeedRestrictionforoutdoorrecreationaluseofthelandmustbefiled onthispropertyinrelationshiptotheuseofOutdoorRecreationgrantfunding. CityCouncilAgenda:10/26/15 3 SixthAddendumtotheMemorandumofUnderstanding TheSixthAddendumtotheMOUprovidesanupdatedagreementwhichmemorializes pastpurchases,purchasetermsandprice,andrequiredacquisitionagreements. •TheoriginalMOUfortheBertramprojectwasapprovedbytheCityinNovember of2008.TheMOUoutlinedthephasedpurchaseofpropertyandsetsafinal purchasepricefortheapproximately1,200acresofpropertyat$20.5million. •TheproposedSixthAddendumtotheMOUcontinuestoprovideforphased purchaseandpurchasepriceasoriginallyestablished,withoneexception.Xcel EnergyhasacquiredaneasementforpropertylocatedonParcel3asrelatedtothe existingpowerlines.ThisreducestheCity/County(andassociatedgrants)cost shareby$17,100. •TheSixthAddendumincludesanadjustedorderofparcelacquisitiontoreflect appraisalvaluesforindividualparcels,parceldivisions,andavailablegrant opportunities. •Theaddendumextendsthetermofacquisitionforthebalanceoftheproperty throughtheendof2016. •TheCity/Countyexclusivepurchaserightremainsintact. •ThereisnoimpactinthesepurchasestothepreviouslyapprovedGroundLease andtheOperatingAgreementwiththeYMCA. AmendedandRestatedSharedUseAgreementUpdate Councilwillnotethatwiththeseacquisitions,thereisnocompanionamendmentto SharedUseAgreement.Theexistingagreementisvalidthroughtheendof2015,at whichtimethebuildingsandusesdescribedbythatagreementwilleithernolonger operateorbeusedbytheYMCA,orwilloperateorbeutilizedunderthetermsofthe approvedGroundLeaseandtheOperatingAgreementwiththeYMCA.TheYMCA’s newCampManitoufacilitywillbeoperationalfor2016. UnderthetermsoftheOutdoorRecreationgrantappliedtothepreviouslycompleted PhaseVandtheproposedPhaseVIIIacquisition,theCity/Countymustalsocomplete recreationfacilitiesonthegrantpropertywithinthreeyearsofthegrantaward.Assuch, theCityParksDepartmenthaspreparedapreliminaryplanforasetofinitial improvementsinthePhaseVandPhaseVIIIarea.Theseshort-termimprovementswill beconsistentwiththerecentlyapprovedconceptplanforthecomplex,butaremore limitedinscaleandcanbeimprovedupontothefullplanlayoutovertime.These improvementsincludetheplacementofagravelaccessroad,openplayfields,anda10’ unpavedtrailtothepassiverecreationalareaofthepark.TheCityandCountywillalso continuetocollaborateontheseandotherimprovementsandmaintenancethroughoutthe park. A1.BudgetImpact:Tocompletethetwoacquisitions,theCitywillbeaskedtofund approximately$606,699atclosing(thefinalamountwillbesetwithsettlement CityCouncilAgenda:10/26/15 4 statements),ofwhichtheCitywillbereimbursed$100,000.00inOutdoor Recreationgrantfunds.ThetotalCitycontributionforthePhaseVIIacquisition is$70,289.00and$436,410.00forthePhaseVIIIacquisition,notincluding appraisalandclosingcosts. TheFinanceDirectorhasindicatedthatadequatefundsareavailableinthePark andPathwayFundviapreviouslyauthorizedCounciltransfersfromtheCapital Projects(formerlyConsolidatedBond)Fund.TheParkandPathwayFund balanceiscurrentlyapproximately$890,000. A2.StaffWorkloadImpact:StaffincludingtheCityAdministrator,Community DevelopmentDirectorandCityAttorneyhavebeendirectlyinvolvedin negotiatingandreviewingtheproposeddocuments. B.ALTERNATIVEACTIONS: 1.MotiontoapprovethepurchaseofPhasesVIIandVIIIoftheBertramChainof LakesRegionalPark,includingfundingestimatedat$606,699.00atclosing, includingamendmenttograntcontractforPhaseVIIIacreage,andtoapprove correspondingpurchasedocuments:PhaseVIIPurchaseAgreement;PhaseVIII PurchaseAgreementandSixthAddendumtotheMemorandumofUnderstanding betweentheCityofMonticello,WrightCounty,andtheYMCA. 2.MotiontodenythepurchaseofPhasesVIIandVIIIoftheBertramChainof LakesRegionalPark,includingfundingestimatedat$606,699.00atclosing, includingamendmenttograntcontractforPhaseVIIIacreage,andtoapprove correspondingpurchasedocuments:PhaseVIIPurchaseAgreement;PhaseVIII PurchaseAgreementandSixthAddendumtotheMemorandumofUnderstanding betweentheCityofMonticello,WrightCounty,andtheYMCA. C.STAFFRECOMMENDATION: Staffrecommendsalternative1above.Theagreementsandpurchasetermspresentedfor reviewareconsistentwithpastactions. ThepurchaseamountsforbothpropertiesareconsistentwiththeMOUsalepriceforthe regionalpark,withthe2011ValuationofRemainingLandBase,andwiththematch amountsrequestedpreviously. TheauthorizationofapprovalsasnotedabovefortheBertramChainofLakesRegional ParkisalsoconsistentwithpreviousCouncilactions,withtheCity’sComprehensive Plan,andwiththeprovisionsoftheapprovedoriginalMemorandumofUnderstanding betweentheCity,CountyandtheYMCA. D.SUPPORTINGDATA: CityCouncilAgenda:10/26/15 5 •PhaseVIIPurchaseAgreement •PhaseVIIIPurchaseAgreement •SixthAddendumtotheMOUbetweenCity,WrightCountyandYMCA •ProposedPhaseVIIandVIIIAcquisitionMap •BertramChainofLakesParcelAcquisitionMap •BertramChainofLakesFundingTable PURCHASE AGREEMENT 1. PARTIES. This Purchase Agreement is made on the ____ day of _______________, 2015, (the “Effective Date”) by and between the CITY OF MONTICELLO, a Minnesota municipal corporation (“City”), and WRIGHT COUNTY OF MINNESOTA, a political subdivision of the State of Minnesota (“County”) (collectively referred to herein as “Buyers”), and YOUNG MENS CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES, a Minnesota corporation (“Seller”). 2. OFFER/ACCEPTANCE. Buyers agree to purchase and Seller agrees to sell real property (the “Property”) located in Monticello Township, County of Wright, State of Minnesota, legally described in Exhibit “A” attached hereto and incorporated herein. 3. PRICE AND TERMS. The price for the Property included under this Purchase Agreement is two million, two hundred seventy-two thousand, eight hundered twenty and No/100ths ($2,272,820) Dollars, which Buyers shall pay in cash on the DATE OF CLOSING, as hereinafter defined. 4. DEED/MARKETABLE TITLE. Upon performance by Buyers, Seller shall execute and deliver a Limited Warranty Deed, conveying good and marketable title of record to Buyers as tenants in common, subject to only to the following exceptions (collectively, “Permitted Exceptions”): A. Building and zoning laws, ordinances, state and federal regulations; B. Exceptions to title which constitute encumbrances, restrictions, or easements of record; C. Exceptions to title not of record which are disclosed to Buyers and approved by Buyers; D. Matters disclosed in any survey of the Property or which a correct survey of the Property would show; and E. Property Taxes and Assessments. 5. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. A. Seller shall pay all general real estate taxes and installments of special assessments due and payable in the year prior to the Date of Closing and in years prior thereto. Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer s on a calendar year basis to the actual Date of Closing; B. Seller shall not be required to pay any future installments of any special assessments; C. Seller shall pay on date of closing any deferred real estate taxes (including “Green Acres" taxes under MINN. STAT. §273.111) or special assessments payment of which is required as a result of the closing of this Agreement; D. Buyers shall pay real estate taxes and any installments of special assessments due and payable in the year following closing and thereafter. 6. SELLER'S LIEN WARRANTIES. Seller warrants that there has been no labor or material furnished to the Property for Seller for which payment has not been made. These warranties shall survive the delivery of the Deed or Contract for Deed for a period of six (6) months. 7. ACCESS PRIOR TO CLOSING. Upon reasonable notice to Seller, Buyers and Buyers’ authorized agents shall have the right during the period from the date of this Agreement to 120 days after the Effective Date to enter in and upon the Property in order to make, at Buyers’ expense, surveys, measurements, soil tests and other tests that Buyers shall deem necessary. Buyers agree to promptly pay all costs incurred; to immediately restore any resulting damage to the Property and to indemnify, hold harmless and defend Seller and the Property from any and all claims or liability of any nature whatsoever related to Buyers’ actions hereunder, including all actions, proceedings, demands, assessments, costs, expenses and attorneys' fees. Buyers shall not perform any invasive testing of the Property without Seller’s prior written consent. Seller’s consent may be conditioned upon any restrictions that Seller deems necessary. Buyers shall provide to Seller a copy of any such surveys, measurements, soil tests or other tests within five (5) days after receipt. 8. POSSESSION. Seller shall deliver possession of the Property not later than the actual date of closing. 9. TITLE INSURANCE BY SELLER. Seller shall, within a reasonable time after acceptance of this Agreement, furnish a title insurance commitment certified to date to include proper searches covering bankruptcies, state and federal judgments and liens, and levied and pending special assessments. Seller is not required to provide an abstract of title. Seller shall pay all costs associated with the issuance of such commitment. Buyers shall pay the premium for the owner's and mortgagee's policy of title insurance. The commitment for title insurance shall be issued in the full amount of the Purchase Price by a title insurance company in good standing and duly authorized to do business in Minnesota (“Title Insurer”). The commitment for title insurance shall be issued in the full amount of the Purchase Price by Title Insurer by which said company commits to issue its policy of title insurance that: (1) Insures that at Closing Buyers shall have marketable and insurable title of record to the Property, free and clear of all liens, encumbrances, leases, claims and charges, all material easements, rights-of-way, covenants, conditions and restrictions and any other matters affecting title, except for Permitted Exceptions and such matters as are approved by Buyers in writing. (2) Waives or insures against the following standard exceptions: (a) Facts which would be disclosed by a comprehensive survey of the Property, but only if Buyers timely deliver a survey of the Property in form acceptable to the title company; (b) Rights and claims of parties in possession; and (c) Mechanic’s, contractor’s and material liens and lien claims. Buyers shall be allowed ten (10) business days after the receipt of the title commitment for examination of title and making any objections, which shall be made in writing or deemed waived. If any objection is so made, Seller shall have ten (10) business days from receipt of Buyers’ written title objections (“Seller’s Election Notice Period”) to notify Buyers whether Seller intends to cure such objections. Seller shall have no obligation to cure any objections made by Buyers, except that Seller shall be obligated to remove any mortgage or financing liens or other monetary liens created against the Property by Seller. If Seller elects to cure such objections, Seller shall have a period of ten (10) days from Seller's receipt of such written objections (“Seller’s Cure Period”) within which to do so. Any objection shall be deemed cured to the extent Seller is able to compel the Title Company to delete the objectionable exception from the Title Commitment or to issue an endorsement to Buyers’ Owner’s Title Policy that insures over the objectionable exception. If notice to cure is given by Seller, the Closing shall be postponed pending cure of title, but upon cure of title and within ten (10) days after written notice to Buyers, the parties shall perform this Agreement according to its terms. If no such election to cure notice is given by Seller or if such notice is given but title is not cured within the time provided for, then Buyers shall have the option as their sole and exclusive remedy to terminate this Agreement in which event this Agreement shall be null and void and no party shall be liable for damages hereunder to the other. If Buyer does not elect to terminate this Agreement, Buyers’ objections shall be deemed part of the Permitted Exceptions and the parties shall perform this Agreement according to its terms. Buyers shall make such election by notifying Seller within ten (10) days after expiration of Seller’s cure period or within ten (10) days after expiration of Seller’s Election Notice Period, as the case may be. If this Agreement is terminated as permitted under the terms of this Paragraph 5, then upon request by Seller, Buyers and Seller agree to sign a cancellation of this Agreement or Buyers shall deliver a Quit Claim Deed to the Property to Seller. 10. WELL DISCLOSURE. [Check one of the following: ] X Seller certifies that Seller does not know of any wells on the Property. Wells on the Property are disclosed by Seller on the attached Well Disclosure form. 11. DISCLOSURE OF INDIVIDUAL ON-SITE SEWAGE TREATMENT SYSTEM. [Check one of the following: ] X Seller certifies that Seller does not know of any individual on-site sewage treatment systems on the Property. Individual on-site sewage treatment systems on the Property are disclosed by Seller on the attached Disclosure form. 12. SELLER’S COVENANTS, REPRESENTATIONS AND WARRANTIES. Seller does hereby covenant, warrant and represent to the Buyers as follows: A. To Seller’s actual knowledge, Seller has or as of the Date of Closing will have marketable and insurable title to the Property of record, free and clear of all liens, encumbrances, leases, claims and charges, all material easements, rights-of-way, covenants, conditions and restrictions and any other matters affecting the title, except for the Permitted Exceptions. For purposes of this Section “Seller’s actual knowledge” is limited to the actual knowledge of the undersigned representatives of Seller executing this Agreement on behalf of Seller. B. To Seller’s actual knowledge, the conveyance of the Property pursuant hereto will not violate any applicable statute, ordinance, governmental restriction or regulation, or any private restriction or agreement. C. As of the Date of Closing there will be no outstanding or unpaid claims, actions or causes of action related to any transaction or obligation entered into or incurred by Seller with respect to the Property prior to the date hereof. D. Except as provided herein, Seller shall indemnify and defend Buyers and otherwise hold Buyers harmless of, from and against any broker who may be entitled to any commission or finder’s fee in connection with the transaction contemplated herein to the extent arising from Seller’s actions. E. To Seller’s actual knowledge, there are no underground storage tanks. F. Seller is not a foreign person as defined in §1445(f)(3) of the Internal Revenue Code or regulations issued thereunder. G. To Seller’s actual knowledge, there is no action, litigation, investigation, condemnation or other proceedings of any kind pending or threatened against Seller with respect to the Property. H. Except as used in the ordinary course of Seller’s activities at the Property and to Seller’s actual knowledge, (i) no toxic materials, hazardous wastes or hazardous substances, as such terms are defined in the Resource Conservation and Recovery Act of 1996, as amended (42 U.S.C. §6901, et seq.) or in the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended (42 U.S.C. §9601, et seq.), including, without limitation, any asbestos or asbestos- related products or materials and any oils, petroleum-derived compounds or pesticides ("Hazardous Materials") have been generated, treated, stored, released or disposed of or otherwise placed, deposited in or located on the Property; and (ii) the Property is free of Hazardous Materials and is not subject to any “superfund” type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the Property. Seller shall indemnify and hold Buyers harmless from any and all claims, causes of action, damages, losses, or costs (including reasonable lawyer’s fees) relating to breach of the foregoing representations and warranties by Seller or to hazardous substances or petroleum products in the subsoil or ground water of the Subject Property or other property in the area which arise from or are caused by acts or occurrences upon the Subject Property prior to Buyers taking possession. These warranties and indemnifications shall survive the delivery of the Limited Warranty Deed for a period of twelve (12) months after the Date of Closing. 13. SELLER'S AFFIDAVIT. At closing, Seller shall supplement the warranties and representations in this Purchase Agreement by executing and delivering a Minnesota Uniform Conveyancing Blank [Form No. 116-M, 117-M, or 118-M] Affidavit of Seller (”Seller’s Affidavit”). 14. CLOSING. The closing (the "Closing") shall be at a location designated by Buyers, and shall occur on or before “____________ ("Closing Date"). At closing, Seller and Buyers shall disclose their Federal Tax Identification Numbers for the purposes of completing state and federal tax forms. 15. CLOSING DOCUMENTS. A. At the Closing, Seller shall execute and/or deliver to Buyers the following (collectively the "Closing Documents"): (1) Limited Warranty Deed. A Limited Warranty Deed in recordable form conveying title in accordance with this Agreement. (2) Seller's Affidavit. A standard form affidavit by Seller indicating that on the date of Closing there are no outstanding, unsatisfied judgments, tax liens or bankruptcies against or involving Seller or the Property; that there has been no skill, labor or material furnished to the Property for which payment has not been made or for which mechanic's liens could be filed; and that there are no other unrecorded interests in the Property. (3) Non-Foreign Person Certification. A certification in form and content satisfactory to the parties hereto and their counsel, properly executed by Seller, containing such information as shall be required by the Internal Revenue Code, and the regulations issued thereunder, in order to establish that Seller is not a “foreign person” as defined in §1445(f)(3) of such Code and such regulations. (4) Storage Tanks. If required, an affidavit with respect to storage tanks pursuant to Minn. Stat. § 116.48. (5) Well Certificate. If there is a well located on the Property, a well disclosure certificate in form and substance true to form for recording. (6) Certification. A certification that the representations and/or warranties made by Seller are materially the same as were in existence on the date of this Agreement or noting any changes thereto; and (7) Other Documents. All other documents reasonably determined by either party and the title insurance company to be necessary to transfer and provide title insurance for the Property. B. At the Closing, Buyers shall execute and deliver to Seller the following: (1) All documents reasonably determined by the parties and the title insurance company to be necessary to provide title insurance for the Property; (2) Payment of the Purchase Price; and (3) Duly executed Memorandum of Understanding and addendums. 16. CLOSING COSTS. All costs relating to the closing of this transaction shall be allocated according to standards in the industry, except as allocated below: A. Buyers shall pay: (1) Recording fee for the Limited Warranty Deed; (2) One-half the closing fee; and (3) The premium for owner’s title insurance, including survey coverage. B. Seller shall pay all (1) Costs of title insurance commitment; (2) State deed tax (3) One-half of the closing fee; (4) Conservation fee attributable to said deed; and (5) Any deferred taxes and penalties due at or before closing. 17. ADDITIONAL TERMS. A. BUYERS’ CONTINGENCIES. The obligations of Buyers under this Agreement are contingent upon the satisfaction or waiver of each of the following (the Buyers’ Contingencies): (1) The representations and warranties of Seller set forth in this Agreement must be true as of the date of this Agreement and on the Closing Date, and Seller shall have delivered to Buyers at Closing a certificate dated the Closing Date, signed by Seller, certifying that such representations and warranties are true as of the Closing Date. If any of the Buyers’ Contingencies have not been satisfied as of the deadline specified above, then Buyers may, at Buyers’ option, terminate this Agreement by giving written notice to Seller. Upon such termination, neither Seller nor Buyers shall have any further rights or obligations under this Agreement, except for obligations which expressly survive the termination of this Agreement. The Buyers’ Contingencies are for the sole and exclusive benefit of Buyers, and Buyers shall have the right to waive any or all of the Buyers’ Contingencies by giving written notice to Seller on or before the deadline for any contingency it waives. B. SELLER’S CONTINGENCIES Execution at closing of the following documents; (1) Executed Memorandum of Understanding and addendums. If any of the Seller’s Contingencies have not been satisfied as of the deadline specified above, then Seller may, at Seller’s option, terminate this Agreement by giving written notice to Buyers. Upon such termination, neither Buyers nor Seller shall have any further rights or obligations under this Agreement, except for obligations which expressly survive the termination of this Agreement. The Seller’s Contingencies are for the sole and exclusive benefit of Seller, and Seller shall have the right to waive any or all of the Seller’s Contingencies by giving written notice to Buyers on or before the deadline for any contingency it waives. 18. ADDENDA. Attached are no addenda which are made a part of this Purchase Agreement. 19. TIME IS OF THE ESSENCE; CALCULATION OF TIME PERIODS. Time is of the essence for all provisions of this Purchase Agreement. Unless otherwise specifically provided herein, in computing any period of time described in this Agreement, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday under the laws of the State of Minnesota, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal hol iday. The final day of such period shall be deemed to end at 5:00 p.m., Central Standard Time. 20. SURVIVAL. It is the intention of the parties that none of the terms of this Agreement will survive and be enforceable after the Closing, except Paragraphs 6 and 12 (H) as expressly so stated in this Agreement and subject to any limitation of the time for survival set forth under this Agreement. 21. CAPTIONS. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement and are not to be considered in interpreting this Agreement. 22. ENTIRE AGREEMENT; MODIFICATION. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Property. There are no verbal agreements that change this Agreement and no waiver of any of its terms will be effective unless in a writing executed by the parties. The Parties have executed a separate Memorandum of Understanding and Addendum thereto,including a Ground Lease for the relocation of Seller’s Camp Manitou. 23. BINDING EFFECT; NO WAIVERS. This Agreement binds and benefits the parties and their heirs, representatives, successors and assigns. The waiver by either party hereto of any condition or the breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other condition or of any subsequent breach of the same or of any other term, covenant or condition herein contained. Buyers, in their sole discretion may waive any right conferred upon Buyers by this Agreement; provided that such waiver shall only be made by Buyers giving Seller written notice specifically describing the right waived. 24. GOVERNING LAW. This Agreement has been entered into in the State of Minnesota and shall be governed by and construed in accordance with the laws of the State of Minnesota. 25. RELATIONSHIP BETWEEN SELLER AND BUYERS. Nothing in this Agreement shall be construed as creating a joint venture between the Seller and Buyers or any relationship other than that of Seller and Buyers. 26. NOTICES. All notices and demands given or required to be given by any party hereto to any other party shall be deemed to have been properly given if and when delivered in person, sent by facsimile (with verification of receipt) or three (3) business days after having been deposited in any U.S. Postal Service and sent by registered or certified mail, postage prepaid, addressed as follows (or sent to such other address as any party shall specify to the other party pursuant to the provisions of this Section): TO SELLER: Glen Gunderson President and CEO YMCA of the Greater Twin Cities 2125 Hennepin Ave Minneapolis, MN 55413 And to Gregory W. Waibel Chief Financial Officer YMCA of the Greater Twin Cities 2125 Hennepin Ave Minneapolis, MN 55413 With a copy to: Brandi Kerber Larkin Hoffman Daly & Lindgren Ltd. 8300 Norman Center Drive Suite 1000 Minneapolis, MN 55437 TO BUYERS: COUNTY: Lee Kelly County Coordinator Wright County 102nd Street N.W. Buffalo, MN 55313 CITY: Jeff O’ Neill City Administrator City of Monticello 505 Walnut Avenue, Suite 1 Monticello, MN 55362 With a copy to: Brian Asleson Chief Deputy Wright County Attorney Government Center 10 2nd Street NW Buffalo, MN 55313 Joel Jamnik Campbell Knutson, P.A. Eagandale Office Center, Suite #317 1380 Corporate Center Curve Eagan, MN 55121 27. COUNTERPARTS. This Agreement may be executed in one or more counterparts each of which when so executed and delivered shall be an original, but together shall constitute one and the same instrument. BUYERS: I agree to buy the Property for the price and terms and conditions set forth above. Dated: ______________, 20__ CITY OF MONTICELLO By:____________________________ Mayor And:___________________________ City Administrator I agree to buy the Property for the price and terms and conditions set forth above. Dated: ______________, 20__ WRIGHT COUNTY, MINNESOTA By:____________________________ Chairperson, County Board And:___________________________ County Coordinator I agree to sell the Property for the price and terms and conditions set forth above. Dated:______________, 20____ SELLER: THE YOUNG MENS CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES By:___________________________ Glen Gunderson, President By: ___________________________ Gregory W. Waibel, Chief Financial Officer EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY: Parcel 4A Government Lot 2, Section 9, Township 121 North, Range 25 West, Wright County, Minnesota, except the North 330.30 feet thereof. AND Government Lot 3, Section 9, Township 121 North, Range 25 West, Wright County, Minnesota. 4852-2992-2345, v. 1 PURCHASE AGREEMENT 1. PARTIES. This Purchase Agreement is made on the ____ day of _______________, 2015, (the “Effective Date”) by and between the CITY OF MONTICELLO, a Minnesota municipal corporation (“City”), and WRIGHT COUNTY OF MINNESOTA, a political subdivision of the State of Minnesota (“County”) (collectively referred to herein as “Buyers”), and YOUNG MENS CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES, a Minnesota corporation (“Seller”). 2. OFFER/ACCEPTANCE. Buyers agree to purchase and Seller agrees to sell real property (the “Property”) located in Monticello Township, County of Wright, State of Minnesota, legally described in Exhibit “A” attached hereto and incorporated herein. 3. PRICE AND TERMS. The price for the Property included under this Purchase Agreement is two hundred forty thousand five hundered seventy-eight and No/100ths ($240,578) Dollars, which Buyers shall pay in cash on the DATE OF CLOSING, as hereinafter defined. 4. DEED/MARKETABLE TITLE. Upon performance by Buyers, Seller shall execute and deliver a Limited Warranty Deed, conveying good and marketable title of record to Buyers as tenants in common, subject to only to the following exceptions (collectively, “Permitted Exceptions”): A. Building and zoning laws, ordinances, state and federal regulations; B. Exceptions to title which constitute encumbrances, restrictions, or easements of record; C. Exceptions to title not of record which are disclosed to Buyers and approved by Buyers; D. Matters disclosed in any survey of the Property or which a correct survey of the Property would show; and E. Property Taxes and Assessments. 5. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. A. Seller shall pay all general real estate taxes and installments of special assessments due and payable in the year prior to the Date of Closing and in years prior thereto. Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer s on a calendar year basis to the actual Date of Closing; B. Seller shall not be required to pay any future installments of any special assessments; C. Seller shall pay on date of closing any deferred real estate taxes (including “Green Acres" taxes under MINN. STAT. §273.111) or special assessments payment of which is required as a result of the closing of this Agreement; D. Buyers shall pay real estate taxes and any installments of special assessments due and payable in the year following closing and thereafter. 6. SELLER'S LIEN WARRANTIES. Seller warrants that there has been no labor or material furnished to the Property for Seller for which payment has not been made. These warranties shall survive the delivery of the Deed or Contract for Deed for a period of six (6) months. 7. ACCESS PRIOR TO CLOSING. Upon reasonable notice to Seller, Buyers and Buyers’ authorized agents shall have the right during the period from the date of this Agreement to 120 days after the Effective Date to enter in and upon the Property in order to make, at Buyers’ expense, surveys, measurements, soil tests and other tests that Buyers shall deem necessary. Buyers agree to promptly pay all costs incurred; to immediately restore any resulting damage to the Property and to indemnify, hold harmless and defend Seller and the Property from any and all claims or liability of any nature whatsoever related to Buyers’ actions hereunder, including all actions, proceedings, demands, assessments, costs, expenses and attorneys' fees. Buyers shall not perform any invasive testing of the Property without Seller’s prior written consent. Seller’s consent may be conditioned upon any restrictions that Seller deems necessary. Buyers shall provide to Seller a copy of any such surveys, measurements, soil tests or other tests within five (5) days after receipt. 8. POSSESSION. Seller shall deliver possession of the Property not later than the actual date of closing. 9. TITLE INSURANCE BY SELLER. Seller shall, within a reasonable time after acceptance of this Agreement, furnish a title insurance commitment certified to date to include proper searches covering bankruptcies, state and federal judgments and liens, and levied and pending special assessments. Seller is not required to provide an abstract of title. Seller shall pay all costs associated with the issuance of such commitment. Buyers shall pay the premium for the owner's and mortgagee's policy of title insurance. The commitment for title insurance shall be issued in the full amount of the Purchase Price by a title insurance company in good standing and duly authorized to do business in Minnesota (“Title Insurer”). The commitment for title insurance shall be issued in the full amount of the Purchase Price by Title Insurer by which said company commits to issue its policy of title insurance that: (1) Insures that at Closing Buyers shall have marketable and insurable title of record to the Property, free and clear of all liens, encumbrances, leases, claims and charges, all material easements, rights-of-way, covenants, conditions and restrictions and any other matters affecting title, except for Permitted Exceptions and such matters as are approved by Buyers in writing. (2) Waives or insures against the following standard exceptions: (a) Facts which would be disclosed by a comprehensive survey of the Property, but only if Buyers timely deliver a survey of the Property in form acceptable to the title company; (b) Rights and claims of parties in possession; and (c) Mechanic’s, contractor’s and material liens and lien claims. Buyers shall be allowed ten (10) business days after the receipt of the title commitment for examination of title and making any objections, which shall be made in writing or deemed waived. If any objection is so made, Seller shall have ten (10) business days from receipt of Buyers’ written title objections (“Seller’s Election Notice Period”) to notify Buyers whether Seller intends to cure such objections. Seller shall have no obligation to cure any objections made by Buyers, except that Seller shall be obligated to remove any mortgage or financing liens or other monetary liens created against the Property by Seller. If Seller elects to cure such objections, Seller shall have a period of ten (10) days from Seller's receipt of such written objections (“Seller’s Cure Period”) within which to do so. Any objection shall be deemed cured to the extent Seller is able to compel the Title Company to delete the objectionable exception from the Title Commitment or to issue an endorsement to Buyers’ Owner’s Title Policy that insures over the objectionable exception. If notice to cure is given by Seller, the Closing shall be postponed pending cure of title, but upon cure of title and within ten (10) days after written notice to Buyers, the parties shall perform this Agreement according to its terms. If no such election to cure notice is given by Seller or if such notice is given but title is not cured within the time provided for, then Buyers shall have the option as their sole and exclusive remedy to terminate this Agreement in which event this Agreement shall be null and void and no party shall be liable for damages hereunder to the other. If Buyer does not elect to terminate this Agreement, Buyers’ objections shall be deemed part of the Permitted Exceptions and the parties shall perform this Agreement according to its terms. Buyers shall make such election by notifying Seller within ten (10) days after expiration of Seller’s cure period or within ten (10) days after expiration of Seller’s Election Notice Period, as the case may be. If this Agreement is terminated as permitted under the terms of this Paragraph 5, then upon request by Seller, Buyers and Seller agree to sign a cancellation of this Agreement or Buyers shall deliver a Quit Claim Deed to the Property to Seller. 10. WELL DISCLOSURE. [Check one of the following: ] X Seller certifies that Seller does not know of any wells on the Property. Wells on the Property are disclosed by Seller on the attached Well Disclosure form. 11. DISCLOSURE OF INDIVIDUAL ON-SITE SEWAGE TREATMENT SYSTEM. [Check one of the following: ] X Seller certifies that Seller does not know of any individual on-site sewage treatment systems on the Property. Individual on-site sewage treatment systems on the Property are disclosed by Seller on the attached Disclosure form. 12. SELLER’S COVENANTS, REPRESENTATIONS AND WARRANTIES. Seller does hereby covenant, warrant and represent to the Buyers as follows: A. To Seller’s actual knowledge, Seller has or as of the Date of Closing will have marketable and insurable title to the Property of record, free and clear of all liens, encumbrances, leases, claims and charges, all material easements, rights-of-way, covenants, conditions and restrictions and any other matters affecting the title, except for the Permitted Exceptions. For purposes of this Section “Seller’s actual knowledge” is limited to the actual knowledge of the undersigned representatives of Seller executing this Agreement on behalf of Seller. B. To Seller’s actual knowledge, the conveyance of the Property pursuant hereto will not violate any applicable statute, ordinance, governmental restriction or regulation, or any private restriction or agreement. C. As of the Date of Closing there will be no outstanding or unpaid claims, actions or causes of action related to any transaction or obligation entered into or incurred by Seller with respect to the Property prior to the date hereof. D. Except as provided herein, Seller shall indemnify and defend Buyers and otherwise hold Buyers harmless of, from and against any broker who may be entitled to any commission or finder’s fee in connection with the transaction contemplated herein to the extent arising from Seller’s actions. E. To Seller’s actual knowledge, there are no underground storage tanks. F. Seller is not a foreign person as defined in §1445(f)(3) of the Internal Revenue Code or regulations issued thereunder. G. To Seller’s actual knowledge, there is no action, litigation, investigation, condemnation or other proceedings of any kind pending or threatened against Seller with respect to the Property. H. Except as used in the ordinary course of Seller’s activities at the Property and to Seller’s actual knowledge, (i) no toxic materials, hazardous wastes or hazardous substances, as such terms are defined in the Resource Conservation and Recovery Act of 1996, as amended (42 U.S.C. §6901, et seq.) or in the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended (42 U.S.C. §9601, et seq.), including, without limitation, any asbestos or asbestos- related products or materials and any oils, petroleum-derived compounds or pesticides ("Hazardous Materials") have been generated, treated, stored, released or disposed of or otherwise placed, deposited in or located on the Property; and (ii) the Property is free of Hazardous Materials and is not subject to any “superfund” type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the Property. Seller shall indemnify and hold Buyers harmless from any and all claims, causes of action, damages, losses, or costs (including reasonable lawyer’s fees) relating to breach of the foregoing representations and warranties by Seller or to hazardous substances or petroleum products in the subsoil or ground water of the Subject Property or other property in the area which arise from or are caused by acts or occurrences upon the Subject Property prior to Buyers taking possession. These warranties and indemnifications shall survive the delivery of the Limited Warranty Deed for a period of twelve (12) months after the Date of Closing. 13. SELLER'S AFFIDAVIT. At closing, Seller shall supplement the warranties and representations in this Purchase Agreement by executing and delivering a Minnesota Uniform Conveyancing Blank [Form No. 116-M, 117-M, or 118-M] Affidavit of Seller (”Seller’s Affidavit”). 14. CLOSING. The closing (the "Closing") shall be at a location designated by Buyers, and shall occur on or before ________________ ("Closing Date"). At closing, Seller and Buyers shall disclose their Federal Tax Identification Numbers for the purposes of completing state and federal tax forms. 15. CLOSING DOCUMENTS. A. At the Closing, Seller shall execute and/or deliver to Buyers the following (collectively the "Closing Documents"): (1) Limited Warranty Deed. A Limited Warranty Deed in recordable form conveying title in accordance with this Agreement. (2) Seller's Affidavit. A standard form affidavit by Seller indicating that on the date of Closing there are no outstanding, unsatisfied judgments, tax liens or bankruptcies against or involving Seller or the Property; that there has been no skill, labor or material furnished to the Property for which payment has not been made or for which mechanic's liens could be filed; and that there are no other unrecorded interests in the Property. (3) Non-Foreign Person Certification. A certification in form and content satisfactory to the parties hereto and their counsel, properly executed by Seller, containing such information as shall be required by the Internal Revenue Code, and the regulations issued thereunder, in order to establish that Seller is not a “foreign person” as defined in §1445(f)(3) of such Code and such regulations. (4) Storage Tanks. If required, an affidavit with respect to storage tanks pursuant to Minn. Stat. § 116.48. (5) Well Certificate. If there is a well located on the Property, a well disclosure certificate in form and substance true to form for recording. (6) Certification. A certification that the representations and/or warranties made by Seller are materially the same as were in existence on the date of this Agreement or noting any changes thereto; and (7) Other Documents. All other documents reasonably determined by either party and the title insurance company to be necessary to transfer and provide title insurance for the Property. B. At the Closing, Buyers shall execute and deliver to Seller the following: (1) All documents reasonably determined by the parties and the title insurance company to be necessary to provide title insurance for the Property; (2) Payment of the Purchase Price; and (3) Duly executed Memorandum of Understanding and addendums. 16. CLOSING COSTS. All costs relating to the closing of this transaction shall be allocated according to standards in the industry, except as allocated below: A. Buyers shall pay: (1) Recording fee for the Limited Warranty Deed; (2) One-half the closing fee; and (3) The premium for owner’s title insurance, including survey coverage. B. Seller shall pay all (1) Costs of title insurance commitment; (2) State deed tax (3) One-half of the closing fee; (4) Conservation fee attributable to said deed; and (5) Any deferred taxes and penalties due at or before closing. 17. ADDITIONAL TERMS. A. BUYERS’ CONTINGENCIES. The obligations of Buyers under this Agreement are contingent upon the satisfaction or waiver of each of the following (the Buyers’ Contingencies): (1) The representations and warranties of Seller set forth in this Agreement must be true as of the date of this Agreement and on the Closing Date, and Seller shall have delivered to Buyers at Closing a certificate dated the Closing Date, signed by Seller, certifying that such representations and warranties are true as of the Closing Date. If any of the Buyers’ Contingencies have not been satisfied as of the deadline specified above, then Buyers may, at Buyers’ option, terminate this Agreement by giving written notice to Seller. Upon such termination, neither Seller nor Buyers shall have any further rights or obligations under this Agreement, except for obligations which expressly survive the termination of this Agreement. The Buyers’ Contingencies are for the sole and exclusive benefit of Buyers, and Buyers shall have the right to waive any or all of the Buyers’ Contingencies by giving written notice to Seller on or before the deadline for any contingency it waives. B. SELLER’S CONTINGENCIES Execution at closing of the following documents; (1) Executed Memorandum of Understanding and addendums. If any of the Seller’s Contingencies have not been satisfied as of the deadline specified above, then Seller may, at Seller’s option, terminate this Agreement by giving written notice to Buyers. Upon such termination, neither Buyers nor Seller shall have any further rights or obligations under this Agreement, except for obligations which expressly survive the termination of this Agreement. The Seller’s Contingencies are for the sole and exclusive benefit of Seller, and Seller shall have the right to waive any or all of the Seller’s Contingencies by giving written notice to Buyers on or before the deadline for any contingency it waives. 18. ADDENDA. Attached are no addenda which are made a part of this Purchase Agreement. 19. TIME IS OF THE ESSENCE; CALCULATION OF TIME PERIODS. Time is of the essence for all provisions of this Purchase Agreement. Unless otherwise specifically provided herein, in computing any period of time described in this Agreement, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday under the laws of the State of Minnesota, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday. The final day of such period shall be deemed to end at 5:00 p.m., Central Standard Time. 20. SURVIVAL. It is the intention of the parties that none of the terms of this Agreement will survive and be enforceable after the Closing, except Paragraphs 6 and 12 (H) as expressly so stated in this Agreement and subject to any limitation of the time for survival set forth under this Agreement. 21. CAPTIONS. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement and are not to be considered in interpreting this Agreement. 22. ENTIRE AGREEMENT; MODIFICATION. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Property. There are no verbal agreements that change this Agreement and no waiver of any of its terms will be effective unless in a writing executed by the parties. The Parties have executed a separate Memorandum of Understanding and Addendum thereto,including a Ground Lease for the relocation of Seller’s Camp Manitou. 23. BINDING EFFECT; NO WAIVERS. This Agreement binds and benefits the parties and their heirs, representatives, successors and assigns. The waiver by either party hereto of any condition or the breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other condition or of any subsequent breach of the same or of any other term, covenant or condition herein contained. Buyers, in their sole discretion may waive any right conferred upon Buyers by this Agreement; provided that such waiver shall only be made by Buyers giving Seller written notice specifically describing the right waived. 24. GOVERNING LAW. This Agreement has been entered into in the State of Minnesota and shall be governed by and construed in accordance with the laws of the State of Minnesota. 25. RELATIONSHIP BETWEEN SELLER AND BUYERS. Nothing in this Agreement shall be construed as creating a joint venture between the Seller and Buyers or any relationship other than that of Seller and Buyers. 26. NOTICES. All notices and demands given or required to be given by any party hereto to any other party shall be deemed to have been properly given if and when delivered in person, sent by facsimile (with verification of receipt) or three (3) business days after having been deposited in any U.S. Postal Service and sent by registered or certified mail, postage prepaid, addressed as follows (or sent to such other address as any party shall specify to the other party pursuant to the provisions of this Section): TO SELLER: Glen Gunderson President and CEO YMCA of the Greater Twin Cities 2125 Hennepin Ave Minneapolis, MN 55413 And to Gregory W. Waibel Chief Financial Officer YMCA of the Greater Twin Cities 2125 Hennepin Ave Minneapolis, MN 55413 With a copy to: Brandi Kerber Larkin Hoffman Daly & Lindgren Ltd. 8300 Norman Center Drive Suite 1000 Minneapolis, MN 55437 TO BUYERS: COUNTY: Lee Kelly County Coordinator Wright County 102nd Street N.W. Buffalo, MN 55313 CITY: Jeff O’ Neill City Administrator City of Monticello 505 Walnut Avenue, Suite 1 Monticello, MN 55362 With a copy to: Brian Asleson Chief Deputy Wright County Attorney Government Center 10 2nd Street NW Buffalo, MN 55313 Joel Jamnik Campbell Knutson, P.A. Eagandale Office Center, Suite #317 1380 Corporate Center Curve Eagan, MN 55121 27. COUNTERPARTS. This Agreement may be executed in one or more counterparts each of which when so executed and delivered shall be an original, but together shall constitute one and the same instrument. BUYERS: I agree to buy the Property for the price and terms and conditions set forth above. Dated: ______________, 20__ CITY OF MONTICELLO By:____________________________ Mayor And:___________________________ City Administrator I agree to buy the Property for the price and terms and conditions set forth above. Dated: ______________, 20__ WRIGHT COUNTY, MINNESOTA By:____________________________ Chairperson, County Board And:___________________________ County Coordinator I agree to sell the Property for the price and terms and conditions set forth above. Dated:______________, 20____ SELLER: THE YOUNG MENS CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES By:___________________________ Glen Gunderson, President By: ___________________________ Gregory W. Waibel, Chief Financial Officer EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY: Parcel 1B The North 350.00 feet of the Southwest Quarter of the South east Quarter, Section 8, Township 121 North, Range 25 West, Wright County, Minnesota, except the North 33.00 feet thereof. 4844-3949-2649, v. 1 SIXTH ADDENDUM TO MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF WRIGHT, THE CITY OF MONTICELLO AND YOUNG MEN’S CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES RE: YMCA/BERTRAM LAKE REGIONAL PARK PROJECT This document is the Sixth Addendum to a Memorandum of Understanding dated December 16, 2008 (the “MOU”) between the County of Wright, (hereinafter referred to as “County”), the City of Monticello, (hereinafter referred to as “City”), (both collectively referred to as “Buyers”), and Young Men’s C hristian Association of the Greater Twin Cities (hereinafter referred to as “YMCA and as “Owner”). RECITALS The Buyers and Owner previously made addenda to the MOU: a First Addendum to Memorandum of Understanding dated December 16, 2008 (the “First Adden dum”), a Second Addendum to Memorandum of Understanding dated June 10, 2010 (the “Second Addendum”), a Third Addendum to the Memorandum of Understanding dated December 13, 2011 (the “Third Addendum”) a Fourth Addendum to the Memorandum of Understanding dated December 16, 2013 (the “Fourth Addendum”), a Fifth Addendum to the Memorandum of Understanding dated June 3, 2014 (the “Fifth Addendum”, in order to accommodate revisions to the parcel descriptions and the schedule for closing the incremental transactions. The Parties seek to continue to pursue the purchase and sale of the Property for the sum of $20,500,000.00 as described in the MOU (as modified by the First Addendum, Second Addendum, Third Addendum , Fourth Addendum and Fifth Addendum) and to continue to collaborate in using the Property for programs to provide opportunities for youth, teens, and families for outdoor environmental and recreational experiences. It is the intent of Buyers and Seller that the MOU as modified by the First Addendum, Second, Third, Fourth, and Fifth Addendum remains in full force and effect except as modified by this Sixth Addendum. This Sixth Addendum is made for the purposes of further revising the parcel descriptions and th e schedule for closing the incremental transactions. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Incremental Transactions: Paragraph 5 of the MOU addresses incremental transactions, and indicates the order in which such transactions are to occur. Each transaction is to be the subject of a separate Definitive Agreement. The seventh incremental transaction just completed provided for the conveyance of Parcels 1B and 4A. Accordingly, Paragraph 5 of the MOU shall now be modified to reflect that the incremental transactions will be closed and completed in the following order and will include such segments of the Property as are identified below. 1. Parcels 5A, 6 and 11, purchase completed December 2008. 2. Parcel 5B, purchase, completed June 2010. 3. Parcel 7A, purchase, completed November 2011 4. Parcels 9, 10 and 12, completed December 2013 5. Parcels 1A, 8B, completed June 2014 6. Parcels 5C, 7B, 8A, completed June 2014 7. Parcel 1 B and 4A, Completed November, 2015 8. Parcel 4B, Scheduled for 2016 9. Parcels 1C, and 2 10. Parcel 3A (Xcel Easement) and 3B Total Cash Price: Paragraph 10 of the MOU addresses the total cash price to be paid by the Buyers to the YMCA for all parcels. The Parties reaffirm their intention that the purchase and sale of the Property shall be for a total price of $20,500,000.00 allocated among the segments of parcels as described herein. For the purpose of this ongoing agreement and the transactions contemplated herein the Total Cash Price is allocated among the parcels as follows: Parcel Market Value Allocation 1C, 2 $1,015,500 3B $3,526,733 4B $1,400,180 SUBTOTAL $5,942,413 5A, 6, 11 $3,600,000 5B $1,099,256 7A $2,275,500 9, 10, 12 $1,241,333 1A, 8 B $1,004,000 5C,7B, 8A $2,807,000 3A (Xcel) $17,100 1B $240,578 4A $2,272,820 TOTAL $20,500,000 The parties have reviewed an appraisal document which opines that the total value of the Property is $13,131 greater than the above allocations. Accordingly, the allocated price for parcel 3A, a future incremental transaction, has been adjusted to account for that differential. Ground Lease and Operating Agreements In 2014, the parties entered into a ground lease and operating agreement for the operation of YMCA Day Camp Manitou within Bertram Chain of Lakes Regional Park. The terms of these documents reflect the ongoing operations for YMCA Day Camp Manitou within Bertram Chain of Lakes Regional Park and govern use, occupancy, operations, maintenance, and programming of the YMCA Day Camp Manitou and Bertram Chain of Lakes Regional Park. Closing Date: Paragraph 13 of the MOU addresses the initial closing date and end date of this MOU. The purchase and sale of each segment shall close as described in the Definitive Agreement for each segment. Term of Future Purchase Option. The Fifth Addendum of the MOU would have the purchase opportunity terminate on December 31, 2015. The Parties agree to extend that deadline one year, until December 31, 2016. SIGNATURE PAGE FOLLOWS Dated: ________________________ COUNTY OF WRIGHT _______________________________ Chairperson, County Board _______________________________ County Coordinator Dated: _________________________ CITY OF MONTICELLO _______________________________ Mayor ________________________________ City Administrator Dated: _________________________ YOUNG MEN’S CHRISTIAN ASSOCIATION OF THE GREATER TWIN CITIES __________________________________ Glen Gunderson, President and Chief Executive Officer __________________________________ Gregory W. Waibel, Chief Financial Officer Current Park Boundary Pending Currently Unacquired Phase VII & VIII Pending 2015 (89 Acres) Current Park Boundary 5A 5 3 6 7 4 9 8 1 2 12 10 11 Wright County Parks Created by: Wright County GIS, Office of the County Surveyor May, 2008 08001,600400 Feet Parcel #Land AcresWater AcresTotal Acres% of Value 140.17040.175.90% 239.89039.896.00% 3203.032.33205.3610.90% 4132.7523.96156.7119.60% 5203.9577.61281.56 13.14% 5A104.3339.7144.03 12.26% 6174.640174.645.30% 7121.0948.23169.3211.10% 834.27.9542.1510.20% 99.5746.2755.840.20% 109.8132.3742.180.90% 110.3400.340.00% 1241.870.3342.24.50% Bertram Chain of Lakes The YMCA of Metropolitan Minneapolis 2008 Acquisition 2008 Acquisition YMCA Owned 8/31/2015 Phase Land Acres Year Funded Grant $Non-Local Funding Source County $City $Total Status/Result Documents/Approval Requests City Approval Date County Approval Date Concept 10/27/2008 11/3/2008 1 2008 $1,000,000 LCCMR/Environment and Natural Resources Trust Fund $1,000,000 $1,000,000 $3,000,000 Phase 1 Completed December, 2008 MOU 11/10/2008 11/17/2008 1 2008 $200,000 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $200,000 $200,000 $600,000 Phase 1 Completed December, 2008 MOU (First Addendum)12/8/2008 12/16/2088 1 319 Total 2008 $1,200,000 Parcel 5A, 11 and 6 $1,200,000 $1,200,000 $3,600,000 LCCMR Appropriation Approval NA 11/18/2008 Metro Greenways Approved NA 9/16/2008 Purchase Agreement 12/8/2008 12/16/2008 Athletic Field Agreement 12/8/2008 12/16/2008 Match 3/22/2010 4/16/2010 2 40.66 2010 $549,628 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $274,814 $274,814 $1,099,256 Phase II Completed June 2010 MOU (2nd Addendum)5/10/2010 6/8/2010 Parcel 5B Purchase Agreement 5/10/2010 6/8/2010 Match 6/27/2011 7/12/2011 3 81.09 Aug-08 $266,249 DNR-Non-Metro Regional Parks/LAWCON (Federal)$148,101 $148,101 $562,451 Phase 3, Completed December 2011 Legacy Application 9/28/2009 3 Jan-10 $400,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL09-001)$222,500 $222,500 $845,000 Phase 3, Completed December 2011 MOU (3rd Addendum)11/28/2011 12/7/2011 3 Sep-10 $334,725 DNR-Non-Metro Regional Parks/LAWCON (Federal)$167,363 $167,363 $669,451 Phase 3, Completed December 2011 Purchase Agreement 11/28/2011 11/29/2011 3 Sep-10 $76,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL10-001)$61,299 $61,299 $198,598 Phase 3, Completed December 2011 Shared Use Agreement 11/28/2011 12/7/2011 Total 2011 $1,076,974 Parcel 7 A $599,263 $599,263 $2,275,500 Grant Apps 1/24/2011 4 61.25 2011-2012 $833,333 $500 k Legacy Park, $333,333 Non-Metro Regional Park $204,002.00 $204,002.00 $1,241,337.00 Phase 4, Completed December 2014 Match 2/13/2012 1/10/2012 $833,333 This includes parcel 12,10, 9 $204,002.00 $204,002.00 $1,241,337.00 MOU (4th Addendum)11/12/2013 11/12/2013 Purchase Agreement 1/14/2013 12/11/2012 Shared Use Agreement 1/14/2013 12/11/2012 Exhibits-Operating/Ground Lease 11/12/2013 11/12/2013 Exhibits - Amdt to Operating 12/9/2013 12/17/2013 2013 (Phase 5) Proposed Funding Grants and Local Matches 5 40.17 2012-2013 $369,713 Outdoor Recreation Grant $317,268.50 $317,268.50 $1,004,250.00 Grant Awarded & Encumbered, Local Share Secured, Completed June of 2014 Grant Apps 3/12/2012 $369,713 This includes parcel 1 $317,268.50 $317,268.50 $1,004,250.00 Match 8/13/2012 11/20/2012 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 6) 6 100.32 2013 -2014 $1,528,925 Park Legacy Grant Submitted 9-21-12 - Parcel 7 and 5 $328,288 $328,288 $2,185,500 Grant Awarded, Local Share Secured, Completed June of 2014 Grant Apps 6 23.61 2013 -2014 $333,333 Regional Park Grant Submitted 9-2-12 - Parcel 8 $144,084 $144,084 $621,501 Grant Awarded, Local Share Secured Match 6/24/2013 5/28/2013 total 123.93 $1,862,258 $472,372 $472,372 $2,807,001 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 7) 7 82.75 $1,400,000 Park Legacy Grant Submitted for portion of parcel 4 $436,410 $436,410 $2,272,820 Grant awarded, local match secured Match 7/28/2014 3/18/2014 total $1,400,000 $2,272,820 MOU (6th Addendum) Purchase Agreement 2013 (Phase 8)Grant Apps 2/24/2014 8 9.63 2014 $100,000 Outdoor Recreation Grant Submitted for this parcel, balance of 1 $70,289 $70,289 $240,578 Grant awarded, local match secured Match 7/28/2014 12/17/2014 total $100,000 $70,289 $70,289 $240,578 MOU (6th Addendum) Purchase Agreement 2016 (Phase 9) Match 9 50 2016 $1,000,000 Remiaing of Parcel 4 (CR39 Frontage)$200,090 $200,090 $1,400,180 Grant awarded MOU (7th Addendum) TO DATE 808.48 $8,391,906 $3,774,508 $3,774,508 $15,940,922 TBD Proposed Funding BALANCE OF PARK 10 203.3 2015 $2,826,733 Parcel 3 (includes Xcel easement credit of $17,100 $350,000 $350,000 $3,526,733 11 40.89 2015 Parcel 2 (remaining)$1,015,500 Propose full acquisition after next grant cycle 1052.67 $20,483,155 Proposed Funding & Local matches Proposed Funding & Local Matches Proposed Funding & Local Matches Proposed Funding & Local Matches Bertram Chain of Lakes Regional Park - Acquisition Project Funding History and Needs Phase I Funding (2008) Phase 2 Funding (2010) Phase 3 Funding (June 2011) Phase 4 Funding (December, 2013) CityCouncilAgenda10/26/15 1 4B.ConsiderationtoadoptResolution2015-078forthemodificationofTaxIncrement FinancingDistrictNo.1-22asrelatedtotaxincrementpoolingforhousing. (AS/NorthlandSecurities) A.REFERENCEANDBACKGROUND TheCityCouncilisaskedtoconsideradoptionofaresolutionformodificationofTIFDistrict 1-22.Thepurposeofthemodificationisrelatedtothecaptureofavailablepooledhousing incrementinMonticelloTaxIncrementFinancingDistrict1-22. TheEDAhastheabilitytopoolanadditional10%ofcapturedtaxincrementwithinTIF District1-22forhousingpurposes.Amodificationofthedistrictisrequiredtoallowfor poolingofthe10%. ForCouncil’sreferenceonthisavailablepoolingresource,theEDAisrequiredtocalculate excesstaxincrementinTIFDistrict1-22andreturnittoWrightCountyforredistribution eachyear.Excessincrementisthatwhichiscollectedwithinthedistrictonparcelsforwhich noobligationwascreatedwithinthefirst5years.Seventyfivepercentoftheincrement beyondthatwhichisobligatedisconsideredexcessandisreturnedtoWrightCounty.The EDAisallowedto“pool”thebalance,or25%,oftheexcessincrementforallowableuses. TheEDAhaspreviouslytakenactionintermsofmanagementofthedistricttoretainasmany parcelswithinthedistrictaspossibletomaximizethis25%poolingallowance. Inadditiontothe25%pooling,theEDAisalsoallowedtopoolanadditional10%of capturedtaxincrementwithinthedistrictspecificallyforhousingpurposes.Atpresent,the EDAisnotcapturingthe10%allowablehousingpooledincrement.Instead,thatincrementis beingreturnedtoWrightCountyeachyearaspartofthe75%excessincrementcalculation.It isestimatedthattheEDAreturnsapproximately$35,000annuallytoWrightCountyasexcess increment;thesefundscouldinsteadbecapturedandusedtoassistqualifyinghousing projects. TheamountofpooledincrementgeneratedovertheremaininglifeofTIF1-22isestimatedto beapproximately$345,000(collectedover10years,betweenyears2016and2024).The EDAwouldalsohavetheauthoritytocapitalizethisannualrevenuethroughaninterfundTIF loan. The10%ofpooledfundsavailableforhousingcanonlybeusedfor“qualifying”housing projectswithinthecity.Thisrequiresthattheprojectmeetstandardsforlowtomoderate incomeforeither/bothrentalorowner-occupiedunits.Moreinformationontherequired standardscanbefoundinthesupportingdataonhousingdistricts.Qualifyinghousing projectsdonotnecessarilyneedtooccurwithinTIF1-22itself. Similartothe25%ofpoolingallowedwithinTIF1-22,theadditional10%poolingmustbe committedtoaqualifyingprojectbeforedecertificationofthedistrictattheendof2024. CityCouncilAgenda10/26/15 2 Thistypeofmodificationdoesnotmeettherequirementswhichtriggerapublichearingand othernotificationprocesses. TheEDAapprovedaresolutioninsupportofthismodificationonOctober14th,2015.Asthe CityCouncilestablishesTIFdistrictsfortheCity,theEDA’sattorneyhasrecommendedthat theCityCouncilalsoconsideracompanionresolutionforapprovalofthemodification. A1.BudgetImpact:Asnotedabove,theestimatedamountofavailablepooledhousing incrementis$345,000overthebalanceofthelifeofthedistrict.Therewouldbeacost relatedtothemodificationasnotedbelow. A2.StaffImpact:StaffhasbeenworkingwithNorthlandSecuritiesandKennedy& Gravenonthemodificationprocess.Stafftimeonthisprocessisestimatedat approximately12hours. B.ALTERNATIVEACTIONS TheEDAhasadoptedaresolutiontoapprovethemodification. 1.MotiontoadoptResolution2015-078approvingmodificationoftaxincrement financingplanforTaxIncrementFinancingDistrictNo.1-22. 2.MotiontodenyadoptionofResolution2015-078approvingmodificationoftax incrementfinancingplanforTaxIncrementFinancingDistrictNo.1-22. C.STAFFRECOMMENDATION OneoftheEDA’sadoptedannualworkplangoalsisto“Clearlyunderstandallowableusesof availablepooledhousingincrementasafinancialresource”.TheactiontomodifyTIF District1-22providesaresourceforsupportingagreaterdepthofhousingoptionsfor community,includingthosewhichmaybeassociatedwithredevelopment. D.SUPPORTINGDATA •Resolution2015-078 •ResolutionEDA-2015-010 •TIF1-22ModificationPlan •HouseofRepresentativesHouseResearchDepartmentInformation–HousingTIF Districts •NorthlandSecuritiesMemo,TIFPooling 469141v1 MNI MN190-150 CITY OF MONTICELLO RESOLUTION NO. 2015-078 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-22 WHEREAS, the City of Monticello (the “City”) and the Housing and Redevelopment Authority in and for the City of Monticello (the “HRA”) previously established Central Monticello Redevelopment Project Area No. 1 (the “Redevelopment Project”) pursuant to Minnesota Statutes, Sections 469.001 through 469.047, as amended (the “HRA Act”); and WHEREAS, on March 10, 1997, the City and the HRA approved a Tax Increment Financing Plan (the “TIF Plan”) for Tax Increment Financing District No. 1-22 (the “TIF District”) located within the Redevelopment Project, pursuant to the HRA Act and Minnesota Statutes, Sections 469.174 to 469.1794, as amended (collectively, the “TIF Act”); and WHEREAS, administration of the TIF District was subsequently transferred to the City of Monticello Economic Development Authority (the “Authority”); and WHEREAS, the City and Authority have determined a need to modify the TIF Plan in order to amend the budget contained therein and such amendment is consistent with the redevelopment program for the Redevelopment Project; and WHEREAS, pursuant to Section 469.175, subd. 4(b) of the TIF Act, a tax increment financing plan may be modified without public hearing or the findings required to be made for the original tax increment financing plan if the modification does not include (i) any reduction or enlargement of the geographic area of the project or tax increment financing district; (ii) an increase in the amount of bonded indebtedness; (iii) a determination to capitalize interest on debt if that determination was not a part of the original plan; (iv) an increase in the portion of the captured net tax capacity to be retained by the City; (v) an increase in the estimated cost of the project, including administrative expenses, to be paid or financed with tax increment from the district; or (vi) the designation of additional property to be acquired by the authority; and WHEREAS, the proposed modifications to the TIF Plan include revised line items of expenditures to finance additional affordable housing in the Project Area, but do not increase the total estimated cost of the project or the total amount of bonded indebtedness; and WHEREAS the Authority approved the proposed modifications to the TIF Plan on October 14, 2015, subject to approval by this Council. 469141v1 MNI MN190-150 2 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota as follows: 1. The administrative modification to the TIF Plan is hereby approved in substantially the form on file in City Hall. 2. The Community Development Director is authorized to forward a copy of the modified TIF Plan to the Department of Revenue and the State Auditor pursuant to Minnesota Statutes 469.175, subd.4a. 3. The City Clerk is authorized and directed to forward a copy of the TIF Plan to Wright County for information purposes. DATED: October 26, 2015 __________________________________ Mayor ATTEST: __________________________________ City Clerk City of Monticello Economic Development Authority Modification No. 2 to Tax Increment Financing Plan for Tax Increment Financing District No. 1-22 Administrative Amendment Dated: October 26, 2015 (DRAFT) Prepared by: Kennedy & Graven, Chartered 470 US Bank Plaza 200 South 6th Street Minneapolis, MN 55402 (612) 337-9300 www.kennedy-graven.com i INTRODUCTION On March 10, 1997, the Housing and Redevelopment Authority in and for the City of Monticello (the “HRA”) established Tax Increment Financing District No. 1-22 (the “District”) within Central Monticello Redevelopment Project No. 1 (the “Project Area”), and adopted a Tax Increment Financing Plan (the “Plan”) in connection with the District. The City of Monticello Economic Development Authority (the “Authority”), as successor in interest to the HRA, now administers the District. By EDA Resolution 2015-001, the Authority approved one previous administrative amendment to the Plan on January 12, 2015, removing certain parcels from the District. The Authority now intends to administratively amend the Plan for the District (this amendment) to provide for the financing of certain eligible housing project costs within the City of Monticello. The boundaries of the District are not being modified under this amendment. The purpose of the administrative amendment to the Plan is to adjust the existing authorized tax increment revenues and public costs to authorize for ‘pooling’ of increment to pay for eligible housing project costs related to new anticipated development in the City. This amendment does not make any of the changes specified in Minnesota Statutes, Section 469.175, subd. 4, clauses (1) to (6), and therefore may be approved without the hearings and notices required for approval of the initial Plan. The sections of the Plan for the District specifically being modified include Subsection 23-10: Use of Funds; Subsection 23-11: Sources of Revenue/Bonded Indebtedness; Subsection 23-13: Estimated Impact on Other Taxing Jurisdictions; and Subsection 23-14: Modifications to Tax Increment Financing District No. 1-22. The text of the original Plan is in plain font; new or modified text resulting from this modification is underlined. ii TABLE OF CONTENTS Tax Increment Financing Plan for Tax Increment Financing District No. 1-22 Subsection 23-10. Uses of Funds ....................................................................................................................... 1 23-11. Sources of Revenue/Bonded Indebtedness ........................................................................... 1 23-13. Estimated Impact on Other Taxing Jurisdictions.................................................................. 2 23-14. Modifications to Tax Increment Financing District No. 1-22 .............................................. 2 1 Subsection 23-10. Use of Funds Currently under consideration for the District is a proposal to facilitate Monticello’s downtown revitalization plan. The City and HRA have determined that it will be necessary to provide assistance to the project for certain costs. The HRA has conducted a feasibility study for the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the table below. Under the amendment, the Authority is authorizing the expenditure of tax increments within or outside the District to finance additional affordable housing projects, which expenditures are deemed to be activities within the District under Section 469.1763, subd. 2 of the TIF Act. Under this Plan as amended, the Authority estimates additional costs in the amount of $3 50,000 (see chart above) to finance construction of affordable housing which meets the requirements of Minnesota Statutes, Section 469.1761. Such additional costs represent amounts qualifying under Minnesota Statutes, Section 469.1763, subdivision 2(b) and 4. Original Approved Budget March 10, 1997 Modification No. 2 October 26, 2015 Land/building acquisition 4,275,000 4,275,000 Site improvements/preparation costs 4,275,000 4,275,000 Utilities 4,275,000 3,925,000 Other public improvements 4,275,000 4,275,000 Construction of affordable housing 0 350,000 Small city authorized costs 0 0 Administrative costs 1,900,000 1,900,000 Estimated Financing costs - interest 20,000,000 20,000,000 Total 39,000,000 39,000,000 The Authority reserves the right to administratively adjust the amount of any of the items listed above or to incorporate additional eligible items, so long as the total estimated public cost is not increased. Subsection 23-11. Sources of Revenue/Bonded Indebtedness Public improvement costs, acquisition, relocation, and site preparation costs and other costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The City or Authority reserves the right to use other sources of revenue legally applicable to the Modified Redevelopment Plan and the Tax Increment Financing Plan, including, but not limited to, special assessments, general property taxes, state aid for road maintenance and construction, proceeds from the sale of land, other contributions from the developer and investment income, to pay for estimated public costs. The City may finance additional affordable housing project costs through any obligations permitted under law, provided that any additional bonds or notes will be sized in an amount such that the total estimated bonded indebtedness from the TIF District does not exceed the original authorized bonded indebtedness of $39,000,000. 2 The estimated sources of funds for the District are contained in the table below. Original Approved Budget March 10, 1997 Modification No. 2 October __, 2015 Tax increment revenue 39,000,000 37,553,000 Interest and investment earnings 0 720,000 Loan/advance repayments 0 57,000 Lease Proceeds 0 650,000 Market value homestead credit 0 20,000 Total 39,000,000 39,000,000 Subsection 23-13. Estimated Impact on Other Taxing Jurisdictions The City does not anticipate that modification of the Plan will change the fiscal impacts of the District on other taxing jurisdictions, other than to retain the District for its maximum duration. The City has determined to continue to collect tax increment in order to stimulate development of additional affordable housing. Any such additional housing located within the District will not create fiscal impacts beyond those originally indicated. New affordable housing not located within the District will also not create additional fiscal impacts (other than positive impacts in the form of additional tax base not captured as tax increment). Subsection 23-14. Modification of Tax Increment Financing District No. 1-22 In accordance with Minnesota Statutes, Section 469.175, Subdivision 4, any reduction or enlargement of the geographic area of the District; increase in amount of bonded indebtedness to be incurred, including a determination to capitalize interest on the debt if that determination was not a part of the original Plan, or to increase or decrease the amount of interest on the debt to be capitalized ; increase in the portion of the captured tax capacity to be retained by the City or HRA; increase in total estimated tax increment expenditures; or designation of additional property to be acquired by the City or HRA shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original Plan. The Authority is proposing an administrative amendment to the Plan, under which there will not be any of the activities listed above that would require notice and public hearing. As provided in Subsection 23.10 above, the Authority intends to adjust specific project costs of the original Plan budget to authorize the expenditure of available tax increments on eligible affordable housing ‘pooling’ activities of the Project Area and within the City as a whole. It goes without saying that the rules governing the use of tax increment fi nancing (TIF) are complicated. We often create basic principles to ensure that TIF is used correctly. While usually a safe strategy, this approach may result in overlooking important and useful TIF powers. A good example is the “fi ve year rule”. A basic approach to this rule is that TIF district revenues can only be spent on obligations incurred within fi ve years of certifi cation and on administra- tive expense. However, a closer look at the statutes governing the use of TIF fi nds substantial funding capacity after the initial fi ve-year period. • TIF district revenues that are NOT “tax increments paid by the properties” are not subject to fi ve-year or pooling restrictions. • The amount of “pooling” expenditures increases for certain housing projects. As with all aspects of TIF, the devil is in the details. This profi le highlights the key elements of this statutory authority. Northland can help you more thoroughly evaluate potential applica- tions and devise a plan of action. TAX INCREMENT NOT DERIVED FROM PROPERTY All tax increment is not the “same”. Revenues that are derived from tax increments paid by the properties in the TIF district are not the same as other revenues within the TIF district. The authority has discretion as to timing of the use of these other dollars and geographically where these dollars are spent. Revenues not derived from property include investment earnings/ interest income on or from tax increment derived from properties, proceeds from the sale or lease of property purchased with tax increments, principal and interest received on loans or advances made with tax increments, repayments to an authority, and market value credit paid to the authority. The use of these other revenues must be for tax increment eligible purposes but can be spent without regard to the fi ve-year rule or pooling restrictions. HOUSING TIF DISTRICTS For housing TIF districts, tax increments can be spent on other projects that meet the criteria for establishing a housing district (% of units occupied by persons with qualifying incomes). The practical application of this authority includes: • This use of tax increment is not limited by pooling restrictions or the fi ve-year rule. • The tax increment can be spent on activities outside of the TIF district, but within the proj- ect area/development district. • This authority does not extend the maximum statutory duration of a TIF district. • As with a housing TIF district, a portion of the assistance may go to persons with incomes above the qualifying limits. Using this authority to provide such assistance requires careful defi nition of the “housing project”. TIF POOLING Northland Securities is committed to keeping local governments in- formed of the latest tools, issues and trends in public finance. Northland’s Public Finance Group specializes in the public finance needs of municipalities and govern- mental agencies across the Upper Midwest. Our public finance profes- sionals have the depth of experience in the municipal bond industry that serves our clients well, as they navi- gate through the complexities of the financial markets. As a diversified financial services firm, we provide financial advisory services and are also a significant underwriter of municipal debt. This provides a distinct advantage to our clients. Not only can they draw upon our experience to develop a sound finance plan, but also our expertise in the credit markets, to get first- hand market information useful in the structuring and timing of their financing. Our mission is to “provide direction and produce results.” Northland Public Finance is committed to devel- oping long-term client relationships by providing sound advice, creative solutions, and the desired results. Northland Securities, Inc. 45 South 7th Street , Suite 2000 Minneapolis, MN 55402 Toll Free 1-800-851-2920 Main 612-851-5900 www.northlandsecurities.com Member FINRA and SIPC (Continued on Page 2) limitations. A critical limitation is the requirement to use the tax increments solely for expenditures related to qualifying housing for low/moderate income persons. FORECLOSED HOUSING The 2011 Amendments to the TIF Act expanded authority related to foreclosed housing. The expanded poling authority may be used to develop housing under the following criteria: 1. The parcel contains a residence containing 1 to 4 family dwelling units that has been vacant for 6 or more months and is in foreclosure (as defi ned in MN Statues, Section 325N.10, Subdivision 7), but without regard to whether the residence is the owner’s principal residence, and only after the redemp- tion period stated in the notice provided under MN Statues, Section 580.06 has expired. 2. The market value of the housing does not exceed the lesser of: 150% of the average market value of single-family homes in that municipality or $200,000 for municipalities located in the metropolitan area (as defi ned in MN Statues, Section 473.121) or $125,000 for all other municipalities. 3. The tax increments are used to pay the cost of site acquisi- tion, relocation, demolition of existing structures, site prepa- ration, and pollution abatement on one or more parcels. This authority expires on December 31, 2016. Increments may continue to be expended under this authority after that date, if they are used to pay bonds or qualifying binding contracts. • The tax increment must be used solely to fi nance the cost of the “housing project” as defi ned by the statute and no more than 20% of the sq. footage of buildings that receive assis- tance may consist of commercial, retail, or other nonresiden- tial uses. Potential applications of this authority include: • Avoid the need to create a new TIF district for an individual housing project. • Supplement the revenues of another housing TIF district. • Provide assistance for renovation of existing housing. • Provide assistance for foreclosed housing. • Acquire land for housing. • Provide assistance to make public improvements more affordable. NON-HOUSING TIF DISTRICTS For all other types of TIF district, the amount of expenditure is limited to an additional 10% in the regular pooling limitations. The qualifi ed uses are different from housing districts. To qualify for the 10% pooling increase, the expenditure must: 1. Be used exclusively to assist housing that meets the require- ment for a qualifi ed low-income building, as that term is de- fi ned in Internal Revenue Code (IRC). 2. Not exceed the qualifi ed basis of the housing, as defi ned un- der IRC, less the amount of any credit allowed under IRC. 3. Be used to acquire and prepare the site of the housing; ac- quire, construct, or rehabilitate the housing; or make public improvements directly related to the housing. 4. Be used to develop housing if the market value of the hous- ing does not exceed the lesser of: 150% of the average mar- ket value of single-family homes in that municipality; or $200,000 for municipalities located in the metropolitan area, as defi ned in the TIF Act, or $125,000 for all other municipali- ties; and if the expenditures are used to pay the cost of site acquisition, relocation, demolition of existing structures, site preparation, and pollution abatement on one or more par- cels, if the parcel contains a residence containing 1 to 4 family dwelling units that has been vacant for 6 or more months and is in foreclosure as defi ned Statutes, but without regard to whether the residence is the owner’s principal residence, and only after the redemption period stated in the notice pro- vided under Statute has expired. Not only may the expenditures be made for activities outside of the TIF district, they may also occur outside of the project area/ development district. Since this authority is an expansion of ex- isting pooling authority, the determination of the funding capac- ity requires analysis of the other expenditures subject to pooling TIF Pooling PAGE 2 The information in this summary is based on sources believed to be reliable, but does not purport to be complete and is not warranted by Northland Securities, Inc. (ASL 12-308) For more information about the services available from Northland Strategies, please contact: Tammy Omdal Manager of Northland Strategies (612) 851-4964 tomdal@northlandsecurities.com www.northlandsecurities.com/public_fi nance/services_strategies 8/31/2015 Phase Land Acres Year Funded Grant $Non-Local Funding Source County $City $Total Status/Result Documents/Approval Requests City Approval Date County Approval Date Concept 10/27/2008 11/3/2008 1 2008 $1,000,000 LCCMR/Environment and Natural Resources Trust Fund $1,000,000 $1,000,000 $3,000,000 Phase 1 Completed December, 2008 MOU 11/10/2008 11/17/2008 1 2008 $200,000 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $200,000 $200,000 $600,000 Phase 1 Completed December, 2008 MOU (First Addendum)12/8/2008 12/16/2088 1 319 Total 2008 $1,200,000 Parcel 5A, 11 and 6 $1,200,000 $1,200,000 $3,600,000 LCCMR Appropriation Approval NA 11/18/2008 Metro Greenways Approved NA 9/16/2008 Purchase Agreement 12/8/2008 12/16/2008 Athletic Field Agreement 12/8/2008 12/16/2008 Match 3/22/2010 4/16/2010 2 40.66 2010 $549,628 DNR-Metro Greenways/Environment and Natural Resources Trust Fund $274,814 $274,814 $1,099,256 Phase II Completed June 2010 MOU (2nd Addendum)5/10/2010 6/8/2010 Parcel 5B Purchase Agreement 5/10/2010 6/8/2010 Match 6/27/2011 7/12/2011 3 81.09 Aug-08 $266,249 DNR-Non-Metro Regional Parks/LAWCON (Federal)$148,101 $148,101 $562,451 Phase 3, Completed December 2011 Legacy Application 9/28/2009 3 Jan-10 $400,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL09-001)$222,500 $222,500 $845,000 Phase 3, Completed December 2011 MOU (3rd Addendum)11/28/2011 12/7/2011 3 Sep-10 $334,725 DNR-Non-Metro Regional Parks/LAWCON (Federal)$167,363 $167,363 $669,451 Phase 3, Completed December 2011 Purchase Agreement 11/28/2011 11/29/2011 3 Sep-10 $76,000 DNR-Legacy Park/Amendment (Legacy Amendment Funds) (PL10-001)$61,299 $61,299 $198,598 Phase 3, Completed December 2011 Shared Use Agreement 11/28/2011 12/7/2011 Total 2011 $1,076,974 Parcel 7 A $599,263 $599,263 $2,275,500 Grant Apps 1/24/2011 4 61.25 2011-2012 $833,333 $500 k Legacy Park, $333,333 Non-Metro Regional Park $204,002.00 $204,002.00 $1,241,337.00 Phase 4, Completed December 2014 Match 2/13/2012 1/10/2012 $833,333 This includes parcel 12,10, 9 $204,002.00 $204,002.00 $1,241,337.00 MOU (4th Addendum)11/12/2013 11/12/2013 Purchase Agreement 1/14/2013 12/11/2012 Shared Use Agreement 1/14/2013 12/11/2012 Exhibits-Operating/Ground Lease 11/12/2013 11/12/2013 Exhibits - Amdt to Operating 12/9/2013 12/17/2013 2013 (Phase 5) Proposed Funding Grants and Local Matches 5 40.17 2012-2013 $369,713 Outdoor Recreation Grant $317,268.50 $317,268.50 $1,004,250.00 Grant Awarded & Encumbered, Local Share Secured, Completed June of 2014 Grant Apps 3/12/2012 $369,713 This includes parcel 1 $317,268.50 $317,268.50 $1,004,250.00 Match 8/13/2012 11/20/2012 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 6) 6 100.32 2013 -2014 $1,528,925 Park Legacy Grant Submitted 9-21-12 - Parcel 7 and 5 $328,288 $328,288 $2,185,500 Grant Awarded, Local Share Secured, Completed June of 2014 Grant Apps 6 23.61 2013 -2014 $333,333 Regional Park Grant Submitted 9-2-12 - Parcel 8 $144,084 $144,084 $621,501 Grant Awarded, Local Share Secured Match 6/24/2013 5/28/2013 total 123.93 $1,862,258 $472,372 $472,372 $2,807,001 MOU (5th Addendum)5/12/2014 5/13/2014 Purchase Agreement 5/12/2014 5/13/2014 Shared Use Agreement 5/12/2014 5/13/2014 First Addendum to OA 5/12/2014 5/13/2014 Operating Agreement 5/12/2014 5/13/2014 Ground Lease 5/12/2014 5/13/2014 2013 (Phase 7) 7 82.75 $1,400,000 Park Legacy Grant Submitted for portion of parcel 4 $436,410 $436,410 $2,272,820 Grant awarded, local match secured Match 7/28/2014 3/18/2014 total $1,400,000 $2,272,820 MOU (6th Addendum) Purchase Agreement 2013 (Phase 8)Grant Apps 2/24/2014 8 9.63 2014 $100,000 Outdoor Recreation Grant Submitted for this parcel, balance of 1 $70,289 $70,289 $240,578 Grant awarded, local match secured Match 7/28/2014 12/17/2014 total $100,000 $70,289 $70,289 $240,578 MOU (6th Addendum) Purchase Agreement 2016 (Phase 9) Match 9 50 2016 $1,000,000 Remiaing of Parcel 4 (CR39 Frontage)$200,090 $200,090 $1,400,180 Grant awarded MOU (7th Addendum) TO DATE 808.48 $8,391,906 $3,774,508 $3,774,508 $15,940,922 TBD Proposed Funding BALANCE OF PARK 10 203.3 2015 $2,826,733 Parcel 3 (includes Xcel easement credit of $17,100 $350,000 $350,000 $3,526,733 11 40.89 2015 Parcel 2 (remaining)$1,015,500 Propose full acquisition after next grant cycle 1052.67 $20,483,155 Proposed Funding & Local matches Proposed Funding & Local Matches Proposed Funding & Local Matches Proposed Funding & Local Matches Bertram Chain of Lakes Regional Park - Acquisition Project Funding History and Needs Phase I Funding (2008) Phase 2 Funding (2010) Phase 3 Funding (June 2011) Phase 4 Funding (December, 2013) CityCouncilAgenda:10/26/15 1 4C.ConsiderationofapprovingtheannualSnowPlowingandIceRemovalPolicyfor the2015-2016snowseason.(TM) A.REFERENCEANDBACKGROUND: EachyearthePublicWorksDepartmentreviewsthepreviousyear’sSnowPlowing&Ice RemovalPolicyandproposesupdatestothedocument.EarlyinOctober,afterallofthe differentdivisionsofPublicWorkshavehadanopportunitytocheckplowroutes,new constructionandchanges;wemeetasagrouptogooverthepolicyindepth.Comments generatedfromthisgroupmeetingoftenresultinmodificationsandchangestothe policy.Thesechangesthenareoutlinedandclearlymarkedinredinthedraftdocument andbroughtforwardtotheCityCouncilforreview,possiblechangesandadoption.This documentthenbecomestheframeworkforthesnowplowingandremovaloperations throughouttheCitybyPublicWorks.Individualdepartmentsthendeveloptheirown plansonhowtheyaretoaccomplishthegoalssetoutinthepolicy. Thepolicylaysoutprioritiesandtimingforallfacetsofsnowplowing/removal throughoutthecommunity.Theprioritiessetoutinthepolicyaretobeachievedbythe PublicWorksDepartmentunderreasonableconditionsandbudget,assumingthatatleast onepieceofmajorequipmentandoneoperatorarenotavailable.Inmostcasesweare abletomeetthegoalssetoutinthepolicyinlesstimethanstated.Followingisa summaryofthisyear’sproposedchangestotheSnowPlowing&IceRemovalPolicy: ThefollowingarechangesbeingproposedfortheSecondaryStreets,Secondary Sidewalks,PrimaryPathwaysandSecondaryPathwayroutes: SecondaryStreetAdditions: 1.West7th Street(fromWalnutStreet–CSAH39W) 2.ElmStreet(fromWest6th Street-West7th Street) SecondarySidewalkAddition: 1.TH25,westside(fromSchoolBoulevard–Kjellberg’sParkentrance) PrimaryPathwayAddition: 1.FallonAvenue,westside(fromFarmsteadAvenue-87th StreetNE) SecondaryPathwayAdditions: 1.ChelseaRoadEast,northside(fromFallonAvenue-CSAH18) 2.ChelseaRoadWest,southside,(fromInnsbrookDrivetoCSAH39W) 3.Between1000MeadowOakDrive&9161OakRidgeDrive(MeadowOaks) 4.Between673894th StNE&6773GinghamCourt(SunsetPonds) CityCouncilAgenda:10/26/15 2 A1.BudgetImpact:Theproposedchangestothepolicythisyearwillhaveminor impactontheCity’sbudget. A2.StaffWorkloadImpact:Theproposedchangestothepolicywillhaveminor changestotheworkloadofthePublicWorksduringthewinterseason.Weare adequatelystaffedtohandlethisworkloadbutthetimerequiredtocompletethe processmaybeincreased. B.ALTERNATIVEACTIONS: 1.Motiontoapprovethe2015-2016SnowPlowing&IceRemovalPolicywith proposedchangesasoutlinedinthisreport. 2.Motiontodenyadoptingthe2015-2016SnowPlowing&IceRemovalPolicy. C.STAFFRECOMMENDATION: CitystaffrecommendsAlternative#1fortheCityCounciltoapprovethemodifications totheSnowPlowing&IceRemovalPolicyasoutlinedandtoadoptthepolicy.Council shouldkeepinmindthatPublicWorksisadequatelystaffedtohandlethisworkloadbut thetimerequiredtocompletetheprocessmaybeincreased. D.SUPPORTINGDATA: •SnowPlowing&IceRemovalPolicy(proposedchangeshighlightedinred) •SnowPlowRouteMap •Primary/SecondaryPlowRouteMap •Primary/SecondarySidewalk/PathwayMaintenanceMap •SnowmobileRouteMap Snow Plowing & Ice Removal Policy 2015-2016 Amended by City Council October 27, 2014 [The City of Monticello will provide snow and ice control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. This policy indicates the minimum levels of service that can be expected and the city will strive to achieve better results whenever possible.] Proposed Changes for Council Review on October 26, 2015 Pages: 8, 14, 15, & 16 F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 2 CITY OF MONTICELLO SNOW PLOWING/REMOVAL POLICY Table of Contents 1. INTRODUCTION ........................................................................................................................................................ 4 2. AREAS OF RESPONSIBILITY ................................................................................................................................. 4 3. AMENDMENTS TO POLICY .................................................................................................................................... 4 4. EQUIPMENT................................................................................................................................................................ 4 5. WORK SCHEDULE .................................................................................................................................................... 5 6. MINIMUM LEVELS OF SERVICE .......................................................................................................................... 5 7. SNOW EMERGENCY ROUTES ............................................................................................................................... 7 PRIMARY SNOW EMERGENCY ROUTES .............................................................................................................. 7 SECONDARY SNOW EMERGENCY ROUTES ........................................................................................................ 8 8. METHOD OF PLOWING SNOW .............................................................................................................................. 8 9. HAULING OF SNOW ................................................................................................................................................. 9 10. WEATHER CONDITIONS ......................................................................................................................................... 9 11. DISPATCHING OF EQUIPMENT ............................................................................................................................ 9 12. PUBLIC PARKING LOTS .......................................................................................................................................... 9 PLOWING TO BEGIN BY 4 A.M. .............................................................................................................................. 9 PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS) ...................................................................................... 10 PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE ................................................................................. 10 PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT ................................................................... 10 13. CITY SIDEWALKS ......................................................................................................................................................... 11 8.1.1: MAINTENANCE BY OWNER: .................................................................................................................... 11 8.1.11: TIME OF REMOVAL, ICE AND SNOW: .................................................................................................... 11 F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 3 14. CITY MAINTAINED SIDEWALKS ........................................................................................................................ 11 PRIMARY SIDEWALKS ........................................................................................................................................... 11 SECONDARY SIDEWALKS ..................................................................................................................................... 13 Sidewalks Cleared With City Assistance: ..................................................................................................... 14 15. CITY MAINTAINED PATHWAYS ......................................................................................................................... 14 PRIMARY PATHWAYS ............................................................................................................................................ 14 SECONDARY PATHWAYS...................................................................................................................................... 15 16. CITY MAINTAINED SKATING RINKS ................................................................................................................ 16 4TH STREET PARK .................................................................................................................................................... 16 WEST BRIDGE PARK ............................................................................................................................................... 17 17. DAMAGE TO PERSONAL PROPERTIES ............................................................................................................ 17 18. PLOWING OF PRIVATE PROPERTY .................................................................................................................. 17 19. REVIEW OF POLICY............................................................................................................................................... 17 20. WINTER PARKING REGULATIONS ................................................................................................................... 17 TITLE 9, CHAPTER 1 SECTION 2: .......................................................................................................................... 18 Parking and stopping: .................................................................................................................................... 18 TITLE 9, CHAPTER 1, SECTION 8: ......................................................................................................................... 18 Parking in regard to snow plowing and/or removal: ..................................................................................... 18 21. WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS ............................................................. 18 TITLE 6, CHAPTER 5, SECTION 2: ......................................................................................................................... 18 Restrictions: .................................................................................................................................................. 18 F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 4 CITY OF MONTICELLO SNOW PLOWING/REMOVAL POLICY Amended by the City Council October 27, 2014 1. INTRODUCTION The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will utilize city employees, city equipment and/or private contractors when necessary to provide this service. 2. AREAS OF RESPONSIBILITY Through its adoption, the City Council of Monticello is responsible for the policy est ablished herein. Implementation of this policy is the responsibility of the Street Superintendent or his designee under the direction of the City Administrator. The chain of command is the City Administrator and Street Superintendent, in that order. Decisions as to time, method and materials used on snow plowing/removal operations will be made by the Street Superintendent under the direction of the City Administrator, and any amendments are to be in accordance with amendment section of this policy. The Parks Department will supplement the efforts of the Street Department with primary responsibilities in parking lots, sidewalks, pathways and skating rinks. This work will be carried out by the Park Superintendent or his designee under the direction of the City Administrator. (Amended by City Council 01/10/2005) (Amended by City Council 10/26/2009) 3. AMENDMENTS TO POLICY Any amendments to this policy require council approval. Whenever possible and practical, amendments should be brought up at council meetings and should be a matter of public record. However, to allow for emergencies or other extenuating circumstances, when time does not permit council approval or action, the City Administrator or Street Superintendent is hereby authorized to amend any portion of this policy he sees fit. If practical, the City Administrator shall be notified and shall approve of any such amendment. Any such amendment made due to a particular emergency shall be brought to the attention of the council if the amendment is to be a permanent one. (Amended by City Council 10/26/2009) 4. EQUIPMENT The city shall acquire, maintain, repair and replace equipment on a timely basis as the city’s established budget shall allow. To provide for utilization of equipment in a cost effective manner, the city may use regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as may be useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be acquired and utilized only if deemed absolutely essential. Whenever existing snow removal heavy equipment is believed to be broken down for an excess of eight hours during a declared snow event and that piece of equipment is essential to snow plowing/removal operations, the Street Superintendent or his designee may rent equipment. The City Administrator shall be notified of this decision immediately. A written report to include equipment down, reason for renting, estimated rental period, rental company, rental machine identification, rental rate, and estimate of total cost shall be submitted within 48 hours. (Amended by City Council 10/26/2009) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 5 When the Street Superintendent determines that the policy levels of service cannot be provided by city forces, he shall report to the City Administrator the following information: A. Additional time required to provide desired levels of service using just city forces. B. Additional equipment and/or personnel support required to achieve desired levels of service. C. Estimated number of hours equipment and/or personnel will be required. The Street Superintendent will then take the following action: A. Determine availability of contractor equipment. B. Estimate cost of contracted service required. C. Determine availability of funds to meet estimated costs. D. Based on information supplied, the City Administrator shall determine whether to contract for additional service or equipment, or accept reduced levels of service. If contracted service or equipment is secured, the Street Superintendent shall provide the City Administrator with a report containing the following information : A. Purpose of contracting snow plowing/removal. B. Estimated time and cost of contracted services. C. Time and date contract began. In the absence of the City Administrator, the Street Superintendent shall have full authority under this section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City Administrator’s designee. 5. WORK SCHEDULE Scheduling of employees is the responsibility of the Street Superintendent or his designee under the direction of the City Administrator. When conditions allow, work schedules shall be arranged to keep overtime at a minimum, with overtime scheduling being approved by the Street Superintendent. The Street Superintendent shall notify the City Administrator of any unusual amount of overtime to be performed and the reasons. (Amended by City Council 10/26/2009) 6. MINIMUM LEVELS OF SERVICE The following are minimum levels of service that can be expected. The city will strive to achieve better results if possible. Snow and/or ice control may be terminated at any time the Street Supt. or his designee determine that rising or falling temperatures, visibility and/or the rate of accumulation make the control unsafe, ineffective or unnecessary. Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall become the storm referred to in this policy. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 6 A. Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when ice or snow pack occur on designated primary snow emergency streets, and shall continue periodically throughout the duration of the storm. It is the intention of the City to keep these routes open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free. B. All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight (8) hours after the snow storm subsides. C. All remaining non emergency through streets shall be open to 2-lane traffic within twelve (12) hours after the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is hauled from the Broadway median and all streets are widened curb to curb where possible. The snow plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather conditions allow. D. All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16) hours after a snowstorm subsides. E. Downtown Broadway, from 150 feet east of Linn Street to 150 feet east of Cedar Street shall be plowed to the center median. The Street Superintendent or his designee may elect to plow downtown streets during evening or early morning hours to avoid traffic and p arked vehicles. Other downtown streets will be plowed outward. City owned parking lots and alleys in blocks 34, 35 and 52 are plowed by 8 a.m. after a 2" accumulation of snow (see Section 12). (Amended by City Council 01/10/2005) F. Downtown snow hauling including the half block of Walnut south of Broadway, if necessary, shall begin by the next morning after all streets have been plowed and the crews are rested. Hauling shall not be conducted Friday evening or Saturday evening unless abnormal conditio ns warrant same. (Amended by City Council 01/10/2005) G. Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas. Salt and sand operations on all other streets will be determined by the Street Superintendent or his designee. H. Snow depth at the corners of intersections shall be reduced to 36" or less following other necessary snow plowing and removal operations. The Street Superintendent or his designee shall have the authority to determine the scheduling and priority of this function. I. Certain county highways within the city are maintained by the city and fall under county maintenance agreements. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 7 7. SNOW EMERGENCY ROUTES PRIMARY SNOW EMERGENCY ROUTES 6TH STREET FROM THE FIRE HALL TO TH 25 : INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS 7TH STREET FROM WALNUT STREET TO CSAH 18 BROADWAY FROM WILLOW STREET TO MEADOW OAK DRIVE CSAH 39 WEST FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST PRAIRIE ROAD FROM KEVIN LONGLEY DR TO CSAH 75 WEST FENNING AVENUE FROM SCHOOL BOULEVARD TO 85TH STREET (DUE TO TOPOGRAPHY) GILLARD AVENUE FROM CSAH 39 EAST TO 95TH STREET (DUE TO TOPOGRAPHY) HART BOULEVARD FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST RIVER STREET EAST FROM WASHINGTON TO THE NURSING HOME WASHINGTON STREET FROM BROADWAY TO EAST RIVER STREET WASHINGTON STREET FROM EAST BROADWAY TO 7TH STREET ROUNDABOUT AT CSAH 18 & MEADOW OAK AVENUE SCHOOL BOULEVARD FROM TH 25 TO CSAH 18 WALNUT STREET FROM WEST BROADWAY TO 7TH STREET DUNDAS ROAD FROM TH 25 EAST TO FALLON AVENUE (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) (Amended by City Council 10/24/2011) (Amended by City Council 10/28/2013) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 8 (Amended by City Council 12/12/2005) (Amended by City Council 11/13/2007) (Amended by City Council 12/08/2008) (Amended by City Council 10/26/2009) (Amended by City Council 10/25/2010) (Amended by City Council 10/24/2011) (Amended by City Council 10/28/2013) 8. METHOD OF PLOWING SNOW Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception of that section of Broadway previously mentioned, the snow will be plowed from the center of the street outward. The City will plow the roundabout at CSAH 18 and Meadow Oak Avenue from the outside to the center. The County will plow to the outside. The plowing activities are shared. For narrow streets or other streets when conditions require, the Street Superintendent or his designee may choose to plow from one side to the other. Snow shall be plowed and pushed from left to right and discharged on the SECONDARY SNOW EMERGENCY ROUTES 3RD STREET FROM CHESTNUT ST TO WASHINGTON ST 6TH STREET WEST FROM ELM STREET TO THE FIRE HALL ELM STREET FROM CSAH 39 WEST TO 6TH STREET WEST CEDAR STREET FROM RIVER STREET TO 7TH STREET CHELSEA ROAD FROM CSAH 18 TO CR 39 WEST DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT OAKWOOD DRIVE EAST FROM T.H. 25 TO INCLUDE THE CUL-DE-SAC OTTER CREEK ROAD FROM CSAH 75 TO RIVER STREET WEST RIVER STREET EAST FROM TH 25 TO CEDAR STREET (INCLUDING BLOCK OF WALGREEN’S) RIVER STREET WEST FROM THE XCEL/CITY BALLFIELDS TO TH 25 SCHOOL BOULEVARD FROM TH 25 TO REDFORD LANE EDMONSON AVENUE FROM CHELSEA ROAD TO 85TH STREET NE FALLON AVENUE FROM CHELSEA ROAD TO 85TH STREET NE CEDAR STREET FROM OAKWOOD DRIVE TO END 7th STREET WEST FROM WALNUT STREET TO CSAH 39 W ELM STREET FROM WEST 6TH STREET TO WEST 7TH STREET F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 9 edge of the street or on adjacent right-of-way without regard for sidewalks and/or driveways. The City shall not be responsible for plowing snow from any private driveways or sidewalks. (Amended by City Council 11/27/2006) 9. HAULING OF SNOW Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove the snow by hauling. Timing of such hauling shall be at the discretion of the Street Superintendent or his designee. Snow will be windrowed along the south curb on Chelsea Road between Highway 25 and Sandberg Road and hauled when the windrow reaches 2 feet in height to reduce snow pushed on to the sidewalk. (Amended by City Council 12/12/2005) 10. WEATHER CONDITIONS Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of employees or equipment, and operations are effective. Factors that may delay snow and ice control operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or ice. 11. DISPATCHING OF EQUIPMENT Dispatching of equipment shall be determined by the Street Superintendent or his designee for streets and parking lots. Dispatching of equipment for sidewalk and pathways shall be determined by the Park Superintendent or his designee. The Street Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions. Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible if workers and equipment are available and it is more than four hours until a work shift is to begin. Once a work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately to other specific situations or waiting, in the case of non-emergencies, until a new work shift begins. For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee shall keep the City Administrator informed of start, progress and end of full scale plowing operations. 12. PUBLIC PARKING LOTS PLOWING TO BEGIN BY 4 A.M. COMMUTER PARKING LOT INCLUDING SCHOOL BLVD FROM TH 25 WEST TO DEEGAN AVE AND DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT COMMUNITY CENTER PARKING LOTS WEST AND SOUTH LOTS (Amended by City Council 11/27/2006) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 10 PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS) BLOCK 34 119 EAST 3RD STREET (DMV) BLOCK 35 WALNUT & 3RD STREET PARKING LOT (Lot is signed for 24-hour parking to aid in timely snow removal and other seasonal maintenance) BLOCK 52 WALNUT STREET NORTH OF WEST BROADWAY CITY HALL PARKING LOT DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT HI-WAY LIQUOR PARKING LOT MONTICELLO FIBERNET HEAD END BUILDING PARKING LOT PRAIRIE WEST BUILDING MONTICELLO FIBERNET RETAIL SITE - 6TH STREET (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) (Amended by City Council 10/24/2011) (Amended by City Council 10/22/2012) (Amended by City Council 10/24/2011) PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE FIRE HALL PARKING LOT PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT 4TH STREET PARK PARKING LOT (plowed by Sewer/Water Department) ANIMAL SHELTER PARKING LOT (plowed by Sewer/Water Department) CEDAR STREET PARKING LOT (OVERFLOW PARKING – EAST BRIDGE SLIDING HILL) EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS PUBLIC LIBRARY PARKING LOT PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS INCLUDING THE AREA AROUND THE FUEL PUMPS (plowed by the Sewer/Water Department) TERRITORIAL ROAD ~ DRIVEWAY INTO THE RAND MANSION (Amended by City Council 11/27/2006) (Amended by City Council 10/26/2009) (Amended by City Council 10/24/2011) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 11 13. CITY SIDEWALKS All sidewalks within the City limits shall be maintained by the property owner unless otherwise stated in this policy. Property owners must follow City Ordinance Title 8, Section 8-1-1 and 8-1-11. 8.1.1: MAINTENANCE BY OWNER: Pursuant to Minnesota Statutes Annotated 1953, Chapter 429, as amended by Laws 1955, Chapter 811, the primary responsibility for keeping and maintaining the public sidewalk of the city in front of each parcel of land abutting thereon clean and in such state of repair as not to be dangerous to public travel is hereby imposed upon the owner of each such abutting parcel of land. 8.1.11:TIME OF REMOVAL, ICE AND SNOW: The owner or occupant of every building or tract of land within the city fronting upon any street having a sidewalk abutting upon such premises shall clear such sidewalk of snow within forty-eight (48) hours following the termination of any snowfall of two (2) inches or more or control the formation of ice from any cause. If such snow is not removed or ice is not controlled by the owner or occupant within the time specified herein, the same shall be removed or controlled under the direction of the Public Works Director and the City shall be reimbursed for the expense of such removal by the property owner within 30 days per the current City Fee Schedule. If payment is not received within 30 days the costs shall be levied against the property owner as a special assessment and collected as in the case of other special assessments. (Amended by City Council 10/28/2013) 14. CITY MAINTAINED SIDEWALKS Sidewalks shall be cleared to a minimum of 5’ wide within twenty-four (24) hours of the end of any snow event with snow accumulation of ½” or more on sidewalks. Sidewalks shall be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. Sidewalks coordinated with the school district each year will be attempted to be cleared by the start of school. (Amended by City Council 10/28/2013) PRIMARY SIDEWALKS CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE *3rd STREET WEST SOUTH SIDE OF 3RD STREET WEST FROM ELM STREET TO MAPLE STREET *BROADWAY EAST SOUTH SIDE BETWEEN TH 25 & CEDAR STREET *BROADWAY EAST SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET *THESE ARE PRIORITY SIDEWALKS TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE SIDEWALKS BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IMMEDIATELY OF SCHOOL CLOSINGS. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 12 PRIMARY SIDEWALKS CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE PALM STREET FROM WEST BROADWAY TO MID-BLOCK (WEST SIDE) *BROADWAY EAST ON THE NORTH SIDE FROM 731 E BROADWAY TO PALM ST TO WASHINGTON ST WITH THE EXCEPTION OF DENNY’S SERVICE AT 743 E BROADWAY BROADWAY EAST 201 EAST BROADWAY (OLD CEDAR STREET GARDEN CENTER SITE) *BROADWAY WEST SOUTH SIDE FROM 906 BROADWAY TO BROADWAY KWIK STOP *BROADWAY WEST ON THE NORTH SIDE FROM CHESTNUT STREET TO LINN STREET WITH THE EXCEPTION OF TRINITY LUTHERAN CHURCH AT 494 WEST BROADWAY *CARDINAL HILLS PARK SIDEWALK RUNNING THROUGH PARK FROM MARTIN DRIVE TO SCHOOL BLVD *OTTER CREEK ROAD AND WEST RIVER STREET FROM CSAH 75 TO COMPOST SITE *WASHINGTON STREET EAST SIDE FROM RR CROSSING TO 7TH STREET 3RD STREET EAST DEPUTY REGISTRAR/PARKING LOT NORTH SIDE FROM 216 PINE STREET TO CEDAR STREET 3RD STREET WEST NORTH SIDE FROM 211 PINE ST TO WALNUT STREET BROADWAY WEST NORTH SIDE AT 111 WEST BROADWAY CEDAR STREET EAST SIDE AT RR CROSSING CEDAR STREET FROM BROADWAY TO RIVER STREET (EAST SIDE) COMMUNITY CENTER WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6TH STREET AND NORTH SIDE OF 6TH STREET FROM WALNUT STREET TO FIRE HALL ELM STREET WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY HI-WAY LIQUOR WEST SIDE T.H. 25 FROM 5TH TO 6TH AND NORTH SIDE 6TH FROM TH 25 TO INCLUDE SECOND DRIVEWAY INTO PKG LOT, ALSO INCLUDING SIDEWALK ON THE N. SIDE OF THE BUILDING INFORMATION CENTER SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 13 PRIMARY SIDEWALKS CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE LIBRARY SOUTH SIDE 6TH STREET FROM WALNUT TO LOCUST WEST SIDE WALNUT FROM 6TH TO LIBRARY DRIVEWAY T.H. 25 WEST SIDE FROM MISSISSIPPI BRIDGE TO BROADWAY T.H. 25 FROM EAST BROADWAY TO ALLEY T.H. 25 EAST SIDE, FROM 6TH ST TO 7TH ST 7TH ST NORTH SIDE, FROM TH 25 TO CEDAR ST WALNUT STREET EAST SIDE PARKING LOT, ALLEY TO 3RD STREET, FROM WELLS FARGO DRIVEWAY TO RR TRACKS (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 12/08/2008) (Amended by City Council 10/26/2009) (Amended by City Council 10/25/2010) (Amended by City Council 10/24/2011) (Amended by City Council 10/22/2012) (Amended by City Council 10/28/2013) (Amended by City Council 10/27/2014) SECONDARY SIDEWALKS CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE COMMUTER PARKING LOT BUS SHELTER AND SIDEWALK WEST/EAST BRIDGE PARK BITUMINOUS PATHWAY FROM THE SLIDING HILL TO WALNUT STREET T.H. 25 EAST SIDE, FROM EAST RIVER ST TO MISSISSIPPI RIVER BRIDGE GROVELAND (CITY OWNED PROPERTY) A PORTION OF HAYWARD CT 150' WEST OF PARK PLACE DR A PORTION 220' NORTH OF SUMMIT CT BETWEEN WINDEMERE CT & SUMMIT CT A PORTION EAST OF 90TH ST ON S SIDE OF PARK PLACE DR FROM 3554 REDFORD LANE TO SCHOOL BLVD GROVELAND PARK SAVANNAH & INNSBROOK ALONG PARK MEADOW OAK AVENUE ADJOINING FREEWAY FIELDS MEADOW OAK AVENUE SIDEWALK ALONG MEADOW OAK AVENUE (SHAWN WEINAND PROPERTY) F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 14 SECONDARY SIDEWALKS CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE MINNESOTA STREET EAST SIDE FROM 7TH STREET TO A POINT 125' NORTH PRAIRIE ROAD FROM CSAH 75 TO HEDMAN LANE RIVER STREET WEST STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET 7TH STREET WEST FROM MINNESOTA STREET TO CROSSWALK TH 25 WEST SIDE FROM SCHOOL BOULEVARD TO KJELLBERG’S PARK ENTRANCE (Amended by City Council 10/28/2013) Sidewalks Cleared With City Assistance: 1.) South side of Broadway from the Broadway Kwik Stop to and including the Peterson Grimsmo Chapel at 250 East Broadway, and the North side of West and East Broadway from Linn Street to Palm Street including Trinity Lutheran Church at 449 West Broadway. Also the north side of East Broadway in front of 731 and 743 East Broadway near Washington Street. (Amended by City Council 10/24/2011) 2.) Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive: The city will assist Mn/DOT when they request, by providing one (1) operator or one (1) driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by Mn/DOT plows. 15. CITY MAINTAINED PATHWAYS PRIMARY PATHWAYS CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' *1 7TH STREET EAST NORTH SIDE FROM CEDAR STREET TO WASHINGTON STREET * FALLON AVENUE WEST SIDE FROM SCHOOL BOULEVARD TO FARMSTEAD AVENUE 87TH STREET NE *FARMSTEAD AVENUE FROM 9144 FARMSTEAD AVE TO PIONEER PARK PARKING LOT 1 * THESE ARE PRIORITY PATHWAYS TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE PATHWAYS BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IMMEDIATELY OF SCHOOL CLOSINGS. F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 15 PRIMARY PATHWAYS CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' *SCHOOL BOULEVARD FROM EDMONSON AVE TO CR 18 INCLUDING THE PATHWAY THROUGH THE NORTH END OF PIONEER PK 2001 ISETEA PATHWAY SYSTEM INCLUDING I-94 PEDESTRIAN BRIDGE FROM CSAH 75, SOUTH TO SCHOOL BLVD 7TH STREET EAST WASHINGTON STREET TO WEST SIDE OF ENTRANCE TO ST. HENRY’S CHURCH CSAH 75 FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY CSAH 75 FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE SCHOOL BOULEVARD NORTH SIDE FROM EDMONSON AVE TO T.H. 25 TH 25 FROM SCHOOL BOULEVARD TO OAKWOOD DRIVE (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) (Amended by City Council 10/26/2009) (Amended by City Council 10/24/2011) (Amended by City Council 10/22/2012) (Amended by City Council 10/28/2013) SECONDARY PATHWAYS CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' BROADWAY WEST GREAT RIVER TRAIL HEAD (FROM WEST RIVER STREET THRU TUNNEL UNDERPASS) CHELSEA ROAD SOUTH SIDE FROM SANDBERG TO INNSBROOK CSAH 39 WEST CHELSEA ROAD NORTH SIDE FROM FALLON AVENUE TO CSAH 18 CSAH 18 FROM OAK RIDGE CIRCLE TO OAKVIEW COURT CSAH 18 SOUTH SIDE FROM SPIRIT HILLS ROAD TO TROY MARQUETTE DRIVE CSAH 18 SOUTH SIDE FROM WILDWOOD BOULEVARD TO GATEWATER DRIVE EDMONSON AVENUE WEST SIDE FROM SCHOOL BOULEVARD TO ORCHARD CIRCLE, AND ORCHARD CIRCLE TO 89TH STREET IN FEATHERSTONE FENNING AVENUE EAST SIDE FROM MEADOW OAK AVENUE GOING SOUTH TO CSAH 18 GILLARD AVENUE WEST SIDE FROM RIVER FOREST DRIVE TO 95TH STREET GILLARD AVENUE WEST TO RIVER FOREST DRIVE F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 16 SECONDARY PATHWAYS CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' MEADOW OAK FROM MEADOW OAK AVENUE TO MEADOW OAK DRIVE (SOUTH OF RAILROAD TRACKS) MEADOW OAK FROM MEADOW OAK AVENUE GOING SOUTH TO EASTWOOD CIRCLE SCHOOL BOULEVARD NORTH SIDE FROM TH 25 TO REDFORD LANE SLIDING HILL PATHWAY FROM MILL RUN ROAD TO RIVER FOREST DRIVE SWAN PARK PATHWAY TH 25 EAST SIDE FROM KJELLBERG’S TO SCHOOL BOULEVARD SCHOOL BLVD SOUTH SIDE FROM ANIMAL HOSPITAL EAST TO EDMONSON CSAH 18 FROM FENNING AVE TO EASTWOOD CIR & EASTWOOD LN EASTWOOD LANE THRU MEADOW OAK PARK TO MEADOW OAK DRIVE WEST 7TH STREET NORTH SIDE FROM MINNESOTA STREET TO ELM STREET SUNSET PONDS BETWEEN 6738 94TH STREET NE & 6773 GINGHAM COURT MEADOW OAK BETWEEN 1000 MEADOW OAK DRIVE & 9161 OAK RIDGE DRIVE (Amended by City Council 10/28/2013) The Pathways shall be cleared to a min. width of 6' within 36 hours of the end of any snow event with snow accumulation of ½" or more on the pathway. Work on the pathways immediately adjacent to major highways or thorough fairs will not begin until the adjacent roadway is plowed and widened. Pathways shall be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is expected that the bituminous surface shall be visible in many areas along the pathway. Pathways designated for snow removal which are used for student pedestrian travel to and from the schools shall be cleared within 24 hours of the end of a snow event provided any immediate adjacent major roadway is cleared and widened first. (Amended by City Council 01/10/2005) 16. CITY MAINTAINED SKATING RINKS 4TH STREET PARK (2) HOCKEY RINKS (1) GENERAL SKATING RINK F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 17 WEST BRIDGE PARK (1) GENERAL SKATING RINK (Amended by City Council 11/27/2006) (Amended by City Council 11/13/2007) Within 36 hours of the end of any snow event with an accumulation of more than 1" of snow, all three rinks shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink area and no accumulations of snow should be left around the inside of the boards. Care should be used not to throw or pile snow on walkways. For any event between one -tenth of an inch to an inch of snow, all three rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges of snow around the inside of the hockey boards must be removed. (Amended by City Council 12/12/2005) 17. DAMAGE TO PERSONAL PROPERTIES Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance to be on the boulevard and are damaged by actual contact with city equipment, will be considered for compensation at city expense. Compensation for mailboxes and posts shall be for materials only with a maximum allowable reimbursement of $150 per single family residential mailbox and a maximum allowable reimbursement of $200 per cluster mailboxes. Damage to trees, shrubbery and other landscaping will not be considered for compensation unless located beyond the boulevard or private property. The city will re-seed plow disturbed areas of the boulevard in the summer months when staffing and workload permits. (Amended by City Council 10/26/2009) Damage to personal vehicles will be considered only if they are legally parked and only if physically contacted by equipment. 18. PLOWING OF PRIVATE PROPERTY Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be no plowing of private property with city equipment. 19. REVIEW OF POLICY The city will keep on file comments and complaints received regarding this policy. This policy will be reviewed periodically. Any review will consider comments or complaints received since the last review. 20. WINTER PARKING REGULATIONS The Wright County Sheriff’s Department will rigorously enforce portions of the parking ordinances beginning November 15 through April 15, as follows: F:\ADMIN\WORDPROC\POLICIES\SNOW PLOWING POLICY 2015-2016 - DRAFT.DOCX | Page | 18 TITLE 9, CHAPTER 1 SECTION 2: Parking and stopping: Except for the City of Monticello or Wright County on its own right of ways, no person shall utilize any portion of any local public right of way, including the traveled street, boulevard or public parking lot for the storage or parking of any object or material which is not a licensed, operable motor vehicle, passenger vehicle or motorcycle as defined by Minnesota Statutes Chapter 169.01, Subd. 3, 3a and 4, except as may be explicitly permitted on a temporary period of time by the City Council or its designated representative. Properly licensed, operator motor vehicles, passenger vehicles and motorcycles may be parked in the public street where permitted but not on the boulevard portion of the public right of way subject to the further requi rements of local parking regulations and applicable Minnesota Statutes. A trailer of any type properly licensed or not is not considered a motor vehicle or part thereof when disconnected from its tow vehicle. It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or park the said vehicle in any of the following places, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer or traffic control devices: On any street or roadway between the hours of two o’clock (2:00) a.m. and six o’clock (6:00) a.m. from November 15 through April 15, except physicians on emergency calls. TITLE 9, CHAPTER 1, SECTION 8: Parking in regard to snow plowing and/or removal: After a snowfall, all streets in the city of Monticello shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal until all streets are plowed. Any motor vehicle or parts thereof left on any street or boulevard in the city of Monticello in such a way as to impede the performance of the city and/or state snowplow shall be dealt with under the Penalty Code No. 1-4-1 (a fine of up to $300 and/or imprisonment in a city or county jail for a period not to exceed 90 days). 21. WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS The Wright County Sheriff’s Department will rigorously enforce portions of the city ordinance in regard to use of the sidewalks/pathways by snowmobiles, ATV’S and other motorized vehicles. TITLE 6, CHAPTER 5, SECTION 2: Restrictions: It is unlawful for any person to operate a snowmobile: On any sidewalks or pathways in the city of Monticello provided for pedestrian and/or bicycle travel. SidewalkandPathwayMap SnowandIceMaintenance 2015-2016 LEGEND: PrimarySidewalk SecondarySidewalk PrimaryPathway SecondaryPathway SCHOOLBLVD SCHOOLBLVD SCHOOLBLVD CHELSEARD CHELSEARD CHELSEARD STATEHWY25 STATEHWY25 7THSTW FALLON AVE EDMONSON AVE BROADWAYE BROAD W AYE BROADWAYW BROADWAYW RIVERSTW PRAIRIERD 6THSTW 7THSTE WASHINGTONST ELMST 3RDSTW WALNUTST PARKPLACEDR I N N S B R O O K D R P A R K PLA CE D R MISSISSIPPI DR GILLARD AVE MEADOWOAKAVE FENNING AVE CTY RD 18/JASON AVE 94THSTNE OAKRIDGE DR MEADOW OAK DR OAKVIEWCT O A K R I D G E C I R LOCUSTST O A K V I E W L N BRIAR OAKES BLVD RED OAK LN COUNCILCONNECTION OCTOBER,2015 DMV Transactions ThroughSeptember,theDMVprocessed57,249transactionsor3,869morethanthenine monthsof2014.DMVyear-todaterevenueincreasedto$420,808.03anincreaseof $31,307.55(8%)overthesameperiodlastyear.Pleaseseethefollowingschedulesand graphsformoredetail. DMVRECAPCOMPARISONFOR2011-2015 Sept2015 MONTH/ YEAR Monthly Transaction Count MonthlyTOTAL$ COLLECTED MonthlyDMV Revenue Monthly Transaction CountChange overPriorYear MonthlyDMV RevenueChange overPriorYear DMVRevenue Year-to-date DMVRevenue- AccumlativeChange Accumlative Change% Transactions Year-to-date Transactions Accumlative Change Transactions Accumlative Change% Jan-11 4,858 1,055,111.55$21,371.58$21,371.58$4,858 Jan-12 5,522 1,278,495.17$37,534.44$664 16,162.86$37,534.44$16,162.86$75.6%5,522 664 13.7% Jan-13 5,633 1,320,990.85$39,764.77$111 2,230.33$39,764.77$2,230.33$5.9%5,633 111 2.0% Jan-14 5,866 1,446,610.41$40,164.33$233 399.56$40,164.33$399.56$1.0%5,866 233 4.1% Jan-15 6,408 1,638,758.42$46,375.32$542 6,210.99$46,375.32$6,210.99$15.5%6,408 542 9.2% Feb-11 4,982 1,032,897.31$27,624.07$48,995.65$9,840 Feb-12 5,652 1,173,015.71$42,748.36$670 15,124.29$80,282.80$31,287.15$63.9%11,174 1,334 13.6% Feb-13 5,500 1,186,703.62$40,770.21$(152)(1,978.15)$80,534.98$252.18$0.3%11,133 (41)-0.4% Feb-14 5,817 1,248,557.39$38,910.70$317 (1,859.51)$79,075.03$(1,459.95)$-1.8%11,683 550 4.9% Feb-15 6,103 1,552,724.23$44,029.96$286 5,119.26$90,405.28$11,330.25$14.3%12,511 828 7.1% Mar-11 6,097 1,210,709.86$33,573.49$82,569.14$15,937 Mar-12 6,802 1,496,197.56$50,458.91$705 16,885.42$130,741.71$48,172.57$58.3%17,976 2,039 12.8% Mar-13 5,529 1,287,220.07$36,276.31$(1,273)(14,182.60)$116,811.29$(13,930.42)$-10.7%16,662 (1,314)-7.3% Mar-14 6,587 1,508,292.16$46,503.21$1,058 10,226.90$125,578.24$8,766.95$7.5%18,270 1,608 9.7% Mar-15 8,224 1,834,522.51$58,145.73$1,637 11,642.52$148,551.01$12,967.25$18.3%20,735 2,465 13.5% Apr-11 5,961 1,118,188.94$32,097.64$114,666.78$21,898 Apr-12 5,528 1,311,367.72$44,250.68$(433)12,153.04$174,992.39$60,325.61$52.6%23,504 1,606 7.3% Apr-13 6,207 1,410,940.74$44,208.19$679 (42.49)$161,019.48$(13,972.91)$-8.0%22,869 (635)-2.7% Apr-14 6,769 1,545,140.80$49,621.43$562 5,413.24$175,199.67$14,180.19$8.8%25,039 2,170 9.5% Apr-15 7,138 1,796,965.46$50,202.02$369 580.59$198,753.03$13,336.25$13.4%27,873 2,834 11.3% May-11 4,851 1,104,176.43$33,919.73$148,586.51$26,749 May-12 5,974 1,177,228.70$37,751.18$1,123 3,831.45$212,743.57$64,157.06$43.2%29,478 2,729 10.2% May-13 6,378 1,416,908.77$48,814.48$404 11,063.30$209,833.96$(2,909.61)$-1.4%29,247 (231)-0.8% May-14 6,705 1,570,491.19$47,105.14$327 (1,709.34)$222,304.81$12,470.85$5.9%31,744 2,497 8.5% May-15 5,789 1,481,427.96$45,042.09$(916)(2,063.05)$243,795.12$21,490.31$9.7%33,662 1,918 6.0% Jun-11 5,788 1,324,978.77$32,731.90$181,318.41$32,537 Jun-12 5,265 1,234,600.93$43,378.15$(523)10,646.25$256,121.72$74,803.31$41.3%34,743 2,206 6.8% Jun-13 5,283 1,265,153.04$37,903.81$18 (5,474.34)$247,737.77$(8,383.95)$-3.3%34,530 (213)-0.6% Jun-14 5,720 1,460,919.68$43,703.24$437 5,799.43$266,008.05$18,270.28$7.4%37,464 2,934 8.5% Jun-15 6,615 1,888,007.57$47,720.84$895 4,017.60$291,515.96$25,507.91$9.6%40,277 2,813 7.5% Jul-11 3,783 1,024,904.55$27,597.23$208,915.64$36,320 Jul-12 5,169 1,391,660.81$38,589.10$1,386 10,991.87$294,710.82$85,795.18$41.1%39,912 3,592 9.9% Jul-13 4,975 1,590,494.35$40,822.05$(194)2,232.95$288,559.82$(6,151.00)$-2.1%39,505 (407)-1.0% Jul-14 5,848 1,949,275.49$44,599.75$873 3,777.70$310,607.80$22,047.98$7.6%43,312 3,807 9.6% Jul-15 5,972 1,875,032.63$46,171.09$124 1,571.34$337,687.05$27,079.25$8.7%46,249 2,937 6.8% Aug-11 5,415 1,568,535.81$38,376.01$247,291.65$41,735 Aug-12 5,043 1,742,588.88$39,507.10$(372)1,131.09$334,217.92$86,926.27$35.2%44,955 3,220 7.7% Aug-13 4,909 1,594,192.26$38,529.59$(134)(977.51)$327,089.41$(7,128.51)$-2.1%44,414 (541)-1.2% Aug-14 5,514 1,744,064.13$43,820.89$605 5,291.30$354,428.69$27,339.28$8.4%48,826 4,412 9.9% Aug-15 5,663 1,750,523.66$42,361.98$149 (1,458.91)$380,049.03$25,620.34$7.2%51,912 3,086 6.3% Sep-11 4,733 1,607,007.19$33,657.59$280,949.24$46,468 Sep-12 3,862 1,226,543.67$31,889.50$(871)(1,768.09)$366,107.42$85,158.18$30.3%48,817 2,349 5.1% Sep-13 4,962 1,593,901.77$36,622.06$1,100 4,732.56$363,711.47$(2,395.95)$-0.7%49,376 559 1.1% Sep-14 4,554 1,521,340.40$35,071.79$(408)(1,550.27)$389,500.48$25,789.01$7.1%53,380 4,004 8.1% Sep-15 5,337 1,926,111.81$40,759.00$783 5,687.21$420,808.03$31,307.55$8.0%57,249 3,869 7.2% Oct-11 4,032 1,045,550.78$29,205.57$310,154.81$50,500 Oct-12 4,580 1,217,258.98$36,491.03$548 7,285.46$402,598.45$92,443.64$29.8%53,397 2,897 5.7% Oct-13 4,375 1,306,661.53$32,969.10$(205)(3,521.93)$396,680.57$(5,917.88)$-1.5%53,751 354 0.7% Oct-14 4,879 1,745,519.07$38,839.96$504 5,870.86$428,340.44$31,659.87$8.0%58,259 4,508 8.4% Oct-15 --$-$--$------------------ Nov-11 3,752 1,182,584.63$29,130.88$339,285.69$54,252 Nov-12 3,628 1,100,487.25$29,241.07$(124)110.19$431,839.52$92,553.83$27.3%57,025 2,773 5.1% Nov-13 3,696 1,062,780.01$27,357.25$68 (1,883.82)$424,037.82$(7,801.70)$-1.8%57,447 422 0.7% Nov-14 4,205 1,213,032.90$33,506.13$509 6,148.88$461,846.57$37,808.75$8.9%62,464 5,017 8.7% Nov-15 --$-$--$------------------ Dec-11 4,005 1,093,117.04$25,931.39$365,217.08$58,257 Dec-12 5,974 1,026,924.27$27,108.50$1,969 1,177.11$458,948.02$93,730.94$25.7%62,999 4,742 8.1% Dec-13 4,973 1,242,071.18$32,139.83$(1,001)5,031.33$456,177.65$(2,770.37)$-0.6%62,420 (579)-0.9% Dec-14 4,998 1,549,981.22$35,646.77$25 3,506.94$497,493.34$41,315.69$9.1%67,462 5,042 8.1% Dec-15 --$-$--$------------------ 2011TOTAL 58,257 14,367,762.86$365,217.08$ 2012TOTAL 62,999 15,376,369.65$458,948.02$4,742 93,730.94$125,998 4,742 2013TOTAL 62,420 16,278,018.19$456,177.65$(579)(2,770.37)$124,840 (579)-0.5% 2014TOTAL 67,462 18,503,224.84$497,493.34$5,042 41,315.69$134,924 10,084 8.1% 2015TOTAL 57,249 15,744,074.25$420,808.03$3,869 31,307.55$#VALUE!#VALUE!#VALUE! $33,658 $31,890 $36,622 $35,072 $40,759 $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 September 2011 September 2012 September 2013 September 2014 September 2015 DMVRevenueComparison 4,733 3,862 4,962 4,554 5,337 - 1,000 2,000 3,000 4,000 5,000 6,000 September 2011 September 2012 September 2013 September 2014 September 2015 DMVTransactionComparison $280,949 $366,107 $363,711 $389,500 $420,808 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 September 2011 September 2012 September 2013 September 2014 September 2015 DMVYear-to-DateRevenue Comparison 46,468 48,817 49,376 53,380 57,249 - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 September 2011 September 2012 September 2013 September 2014 September 2015 DMVYear-to-DateTransaction Comparison COUNCIL CONNECTION October 26, 2015 ENGINEERING DEPARTMENT XCEL DISTRIBUTION LINES CONSTRUCTION UPDATE Xcel is complete with directional boring their underground distribution lines from the Dalton Avenue substation and along Chelsea Road to Edmonson Avenue. The area has also been restored. The segment along Chelsea Road between Edmonson Avenue and Fallon Avenue is anticipated to be under construction in November as Xcel is waiting for the materials to be delivered to the site. Xcel estimates the cost for the City’s share to bury the lines at $234,992.65. This includes restoration costs. This cost share includes the cost difference between constructing an overhead line versus an underground line. When this item was originally presented to the City Council, the City’s share was estimated at $225,000 plus restoration costs. The City will be required to pay 50% or $117,496.33 of the $234,992.65 before work can begin. This amount is on the bill list to be approved by Council on October 26, 2015. The remaining 50% will be paid after completion of the project, which is anticipated to be complete this year. In addition, since the project will start late this year, disturbed areas will be restored with dormant seeding/sodding this year. Staff will review the restoration in the spring for proper establishment. Xcel has applied for a City right of way permit, which will require the contractor to comply with the City’s construction specifications for installation and restoration. In addition, staff will notify the affected property owners of the project. It should be noted that Xcel’s new lines will connect to their existing transmission line west of the proposed roundabout located at the intersection of Chelsea Road and Fallon Avenue. Xcel’s lines are not anticipated to be impacted if the roundabout is constructed. Council Connection – 10/26/2015 SWAN RIVER SIGNS Swan River Schools has installed the blinking push button crosswalk sign and the pedestrian crossing and school speed zone signs for the mid-block crossing. Staff has reviewed the sign locations to alleviate some of the crowding of signage while following traffic sign guidelines. The colored mid-block crosswalk marking is planned to be installed the week of October 26. COUNCIL CONNECTION OCTOBER 26, 2015 FIBERNET MONTICELLO Subscriber Information Subscriber counts from the October billing cycle are included on the pages that follow. FiberNet saw an increase in internet and television subscribers with a decrease in telephone customers. The overall number of subscribers in October rose from the total in September 2015. Residential&BusinessSubscribers(CustomerCounts) Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDCHG% PhoneOnly 38 36 34 33 33 33 32 30 29 30 -------8-21.1% InternetOnly 517 531 546 547 567 577 591 607 612 621 ------10420.1% TelevisionOnly 89 85 82 81 75 75 76 78 77 79 -------10-11.2% Phone&Internet 171 167 163 167 173 174 170 171 176 169 -------2 -1.2% Phone&Television 52 51 51 48 51 50 50 51 48 47 -------5 -9.6% Internet&Television 351 345 343 339 331 325 321 319 322 326 -------25 -7.1% TriplePlay 321 317 312 309 298 298 292 284 282 283 -------38-11.8% TotalSubscribers 1539153215311524152815321532154015461555 0 0 16 1.0% TotalPhone 582 571 560 557 555 555 544 536 535 529 -------53 -9.1% TotalInternet 1360136013641362136913741374138113921399 ------39 2.9% TotalTelevision 813 798 788 777 755 748 739 732 729 735 -------78 -9.6% TotalServices 2755 2729 2712 2696 2679 2677 2657 2649 2656 2663 -------92 -3.3% Residential&BusinessSubscribers(PercentageofCustomers) Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec PhoneOnly 2.5%2.3%2.2%2.2%2.2%2.2%2.1%1.9%1.9%1.9%------ InternetOnly 33.6%34.7%35.7%35.9%37.1%37.7%38.6%39.4%39.6%39.9%------ TelevisionOnly 5.8%5.5%5.4%5.3%4.9%4.9%5.0%5.1%5.0%5.1%------ Phone&Internet 11.1%10.9%10.6%11.0%11.3%11.4%11.1%11.1%11.4%10.9%------ Phone&Television 3.4%3.3%3.3%3.1%3.3%3.3%3.3%3.3%3.1%3.0%------ Internet&Television 22.8%22.5%22.4%22.2%21.7%21.2%21.0%20.7%20.8%21.0%------ TriplePlay 20.9%20.7%20.4%20.3%19.5%19.5%19.1%18.4%18.2%18.2%------ TotalSubscribers 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%0.0%0.0% TotalPhone 21.1%20.9%20.6%20.7%20.7%20.7%20.5%20.2%20.1%19.9%------ TotalInternet 49.4%49.8%50.3%50.5%51.1%51.3%51.7%52.1%52.4%52.5%------ TotalTelevision 29.5%29.2%29.1%28.8%28.2%27.9%27.8%27.6%27.4%27.6%------ TotalServices 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%------ ResidentialandBusinessServiceParticipation(PercentageofCustomers) Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDCHG% Phone 38%37%37%37%36%36%36%35%35%-3%-8% TV 53%52%51%51%49%49%48%48%47%-6%-11% Internet 88%89%89%89%90%90%90%90%90%2%2% ResidentialSubscribers(CustomerCounts) Service JanFebMarAprMayJunJulAugSepOctNovDec YTDCHG% PhoneOnly 30 28 26 25 24 24 23 22 21 21 -9-30.0% InternetOnly 490 499 511 517 534 543 557 571 577 585 9519.4% TelevisionOnly 86 82 78 77 72 72 73 76 75 77 -9-10.5% Phone&Internet 93 89 91 92 98 101 100 101 103 98 5 5.4% Phone&Television 51 50 50 47 50 49 49 50 47 46 -5 -9.8% Internet&Television 346 340 337 334 329 323 319 317 320 324 -22 -6.4% TriplePlay 305 301 298 295 284 285 278 270 268 269 -36-11.8% TotalSubscribers 1401138913911387139113971399140714111420 0 0 19 1.4% TotalPhone 479 468 465 459 456 459 450 443 439 434 0 0 -45 -9.4% TotalInternet 1234122912371238124512521254125912681276 0 0 42 3.4% TotalTelevision 788 773 763 753 735 729 719 713 710 716 0 0 -72 -9.1% TotalServices 2501 2470 2465 2450 2436 2440 2423 2415 2417 2426 0 0 -75 -3.0% Residential(PercentageofCustomers) Service JanFebMarAprMayJunJulAugSepOctNovDec PhoneOnly 2.1%2.0%1.9%1.8%1.7%1.7%1.6%1.6%1.5%1.5%------ InternetOnly 35.0%35.9%36.7%37.3%38.4%38.9%39.8%40.6%40.9%41.2%------ TelevisionOnly 6.1%5.9%5.6%5.6%5.2%5.2%5.2%5.4%5.3%5.4%------ Phone&Internet 6.6%6.4%6.5%6.6%7.0%7.2%7.1%7.2%7.3%6.9%------ Phone&Television 3.6%3.6%3.6%3.4%3.6%3.5%3.5%3.6%3.3%3.2%------ Internet&Television 24.7%24.5%24.2%24.1%23.7%23.1%22.8%22.5%22.7%22.8%------ TriplePlay 21.8%21.7%21.4%21.3%20.4%20.4%19.9%19.2%19.0%18.9%------ TotalSubscribers 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%0.0%0.0% TotalPhone 19.2%18.9%18.9%18.7%18.7%18.8%18.6%18.3%18.2%17.9%------ TotalInternet 49.3%49.8%50.2%50.5%51.1%51.3%51.8%52.1%52.5%52.6%------ TotalTelevision 31.5%31.3%31.0%30.7%30.2%29.9%29.7%29.5%29.4%29.5%------ TotalServices 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%------ ResidentialServiceParticipation(PercentageofCustomers) Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDCHG% Phone 34%34%33%33%33%33%32%31%31%31%-3%-9% TV 56%56%55%54%53%52%51%51%50%50%-6%-11% Internet 88%88%89%89%90%90%90%89%90%90%2%2% BusinessSubcribers(CustomerCounts) Service JanFebMarAprMayJunJulAugSepOctNovDec YTDCHG% PhoneOnly 8 8 8 8 9 9 9 8 8 9 112.5% InternetOnly 27 32 35 30 33 34 34 36 35 36 933.3% TelevisionOnly 3 3 4 4 3 3 3 2 2 2 -1-33.3% Phone&Internet 78 78 72 75 75 73 70 70 73 71 -7 -9.0% Phone&Television 1 1 1 1 1 1 1 1 1 1 0 0.0% Internet&Television 5 5 6 5 2 2 2 2 2 2 -3-60.0% TriplePlay 16 16 14 14 14 13 14 14 14 14 -2-12.5% TotalSubscribers 138 143 140 137 137 135 133 133 135 135 0 0 -3 -2.2% TotalPhone 103 103 95 98 99 96 94 93 96 95 0 0 -8 -7.8% TotalInternet 126 131 127 124 124 122 120 122 124 123 0 0 -3 -2.4% TotalTelevision 25 25 25 24 20 19 20 19 19 19 0 0 -6-24.0% TotalServices 254 259 247 246 243 237 234 234 239 237 0 0 -17 -6.7% BusinessSubscribers(PercentageofCustomers) Service JanFebMarAprMayJunJulAugSepOctNovDec PhoneOnly 5.8%5.6%5.7%5.8%6.6%6.7%6.8%6.0%5.9%6.7%------ InternetOnly 19.6%22.4%25.0%21.9%24.1%25.2%25.6%27.1%25.9%26.7%------ TelevisionOnly 2.2%2.1%2.9%2.9%2.2%2.2%2.3%1.5%1.5%1.5%------ Phone&Internet 56.5%54.5%51.4%54.7%54.7%54.1%52.6%52.6%54.1%52.6%------ Phone&Television 0.7%0.7%0.7%0.7%0.7%0.7%0.8%0.8%0.7%0.7%------ Internet&Television 3.6%3.5%4.3%3.6%1.5%1.5%1.5%1.5%1.5%1.5%------ TriplePlay 11.6%11.2%10.0%10.2%10.2%9.6%10.5%10.5%10.4%10.4%------ TotalSubscribers 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%0.0%0.0% TotalPhone 40.6%39.8%38.5%39.8%40.7%40.5%40.2%39.7%40.2%40.1%------ TotalInternet 49.6%50.6%51.4%50.4%51.0%51.5%51.3%52.1%51.9%51.9%------ TotalTelevision 9.8%9.7%10.1%9.8%8.2%8.0%8.5%8.1%7.9%8.0%------ TotalServices 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%------ BusinessServiceParticipation(PercentageofCustomers) Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDCHG% Phone 75%72%68%72%72%71%71%70%71%70%-4%-5% TV 18%17%18%18%15%14%15%14%14%14%-4%-22% Internet 91%92%91%91%91%90%90%92%92%91%1%1% COUNCIL CONNECTION OCTOBER 26, 2015 FIRE DEPARTMENT Thank you from City of St. Michael I wanted to reach out to you to thank your Fire Department for their help in fighting a difficult daytime townhome fire in St. Michael yesterday. I continue to be impressed and thankful for the cooperative mutual aid effort we get from you during our times of need. Please be assured that our Fire Department is there for you as well when you hopefully never need it! Steven G. Bot, P.E. City Administrator/PW Director/City Engineer City of St. Michael COUNCIL CONNECTION OCTOBER 26, 2015 FINANCE DEPARTMENT: HI-WAY LIQUORS Hi-Way Liquors Sales through September 30, 2015 Please see the attached schedules and charts for total sales and for each major sales category. CYM – LYM: Current-year-month sales compared to last-year-month sales. For example, September sales for this year are 10.6% higher compared to the same month last year. Y-T-D: Year-to-Date total sales over the same period last year. For example, Y-T-D sales for September are 6.6% higher over the same period (January through September) last year. Positive economic trends and lower fuel prices are providing more discretionary income for items associated with entertainment or recreation. Rolling-Twelve-Month Period (RTMP): The chart of RTMP may identify trends earlier than those based on a calendar year. September through July (2015) moved the RTMP up at healthy pace. The liquor store has upgraded its sales processing software and equipment. The new system cost less than $10,000. This item is coded to small tools and equipment (under $10,000) but there is enough money in the liquor’s fund capital budget to support the expenditure. Genereux, a Monticello firm, provided the versatile, great-looking checkout counters in July. The city has also purchased box display counters from the same vendor for $2,070. Finally, staff is working with Public Works to explore ways to widen the parking lot entrance with little customer inconvenience. This project will likely occur in June 2016. Hi-WayLiquorsSalesReport9/30/2015 TotalSales Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 249,670.43$316,280.10$300,631.85$296,838.64$302,114.52$328,004.13$355,029.76$380,425.45$7.2%7.2% Feb 255,440.36 284,988.38 285,584.50 315,239.00 307,385.41 337,923.99 333,487.18 347,777.77 4.3%5.8% Mar 295,257.14 318,050.39 324,062.21 335,032.60 388,195.21 408,071.17 377,391.62 388,003.16 2.8%4.7% Apr 281,365.81 346,738.34 369,112.88 389,543.24 347,321.09 388,395.50 389,250.82 421,280.89 8.2%5.7% May 377,177.10 384,337.08 399,489.67 409,309.12 433,829.01 436,195.21 498,095.67 523,401.05 5.1%5.5% Jun 350,727.93 381,782.23 377,458.15 409,726.07 461,423.68 440,255.04 426,392.73 474,203.81 11.2%6.5% Jul 409,870.50 430,838.23 466,122.69 466,738.15 447,452.18 485,459.76 479,174.06 542,973.27 13.3%7.7% Aug 409,575.96 383,523.07 386,245.30 408,734.83 445,158.94 503,181.84 484,955.71 470,505.22 -3.0%6.1% Sep 317,846.07 346,900.80 346,557.62 373,719.64 390,399.33 379,381.19 397,495.82 439,444.29 10.6%6.6% Oct 351,268.98 360,742.04 375,367.40 365,702.14 372,676.23 396,328.87 409,967.74 - Nov 332,605.88 341,875.49 360,661.96 376,855.40 421,960.12 424,038.37 465,299.53 - Dec 436,379.03 454,982.63 485,617.01 505,482.70 527,865.36 518,379.58 549,200.76 - Total 4,067,185.19$4,351,038.78$4,476,911.24$4,652,921.53$4,845,781.08$5,045,614.65$5,165,741.40$3,988,014.91$ Change 283,853.59$125,872.46$176,010.29$192,859.55$392,693.12$120,126.75$(1,177,726.49)$ Change%7.0%2.9%3.9%4.1%8.4%2.4%-22.8% $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyHi-WaySales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport9/30/2015 Beer Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 122,218.36$157,849.78$146,246.32$143,906.08$149,406.45$160,903.32$173,814.13$191,370.26$10.1%10.1% Feb 121,734.33 137,055.23 140,624.54 150,075.08 150,589.28 162,865.75 161,168.63 164,508.11 2.1%6.2% Mar 138,889.05 155,196.13 164,157.70 163,595.55 203,957.25 192,607.52 185,325.68 192,955.79 4.1%5.5% Apr 146,613.65 178,834.20 189,978.23 194,504.16 179,486.77 186,134.31 198,195.77 219,756.39 10.9%7.0% May 201,232.14 210,097.48 223,678.47 208,963.65 227,664.73 234,738.30 256,188.77 259,306.91 1.2%5.5% Jun 193,801.97 207,793.83 206,043.42 224,769.03 259,671.21 243,389.79 238,322.11 263,421.95 10.5%6.5% Jul 226,317.96 229,199.79 260,971.50 258,734.60 253,648.64 273,319.54 265,555.32 301,867.65 13.7%8.8% Aug 226,653.65 203,222.86 211,996.32 216,546.53 242,179.20 281,577.25 267,802.95 253,141.21 -5.5%5.7% Sep 166,679.60 183,586.32 183,865.70 199,170.24 208,974.88 202,213.80 211,854.94 233,215.56 10.1%6.2% Oct 176,382.34 179,873.10 190,893.27 180,043.06 187,386.57 191,764.20 210,454.13 Nov 158,322.50 154,584.13 168,265.14 171,866.27 195,276.37 192,162.71 202,081.91 Dec 187,691.06 190,655.19 203,080.13 216,560.71 224,952.83 217,491.21 234,178.12 Total 2,066,536.61$2,187,948.04$2,289,800.74$2,328,734.96$2,483,194.18$2,539,167.70$2,604,942.46$2,079,543.83$ Change 121,411.43$101,852.70$38,934.22$154,459.22$210,432.74$65,774.76$(525,398.63)$ Change%5.9%4.7%1.7%6.6%9.0%2.6%-20.2% $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyBeerSales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport9/30/2015 Liquor Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 73,930.87$92,370.42$91,472.50$91,279.01$93,085.69$103,977.89$113,943.25$118,577.85$4.1%4.1% Feb 74,261.89 83,513.27 85,484.92 96,541.21 92,489.93 106,387.16 107,609.55 112,198.85 4.3%4.2% Mar 78,870.42 88,569.65 93,133.42 101,047.04 112,244.43 124,487.55 116,316.49 118,269.49 1.7%3.3% Apr 76,735.80 90,627.19 95,025.54 110,898.81 98,080.67 113,594.37 115,579.47 123,841.34 7.1%4.3% May 103,409.29 102,041.75 106,395.62 111,586.59 114,299.35 127,622.31 135,370.38 140,116.66 3.5%4.1% Jun 91,805.81 103,580.02 102,086.20 115,136.72 128,604.32 124,019.90 120,291.71 136,716.81 13.7%5.7% Jul 105,782.85 118,883.98 122,861.98 130,624.19 123,672.73 139,270.04 139,967.77 155,436.54 11.1%6.6% Aug 106,489.25 103,977.01 101,487.43 113,869.37 126,065.14 141,197.73 138,660.76 136,440.40 -1.6%5.5% Sep 88,448.34 94,335.50 94,528.17 103,373.64 109,153.56 107,605.71 115,119.19 129,195.42 12.2%6.2% Oct 97,046.60 102,236.90 102,983.14 103,533.14 106,326.73 116,677.74 124,271.15 Nov 97,348.39 90,996.73 102,298.02 105,501.75 120,127.29 126,412.24 134,241.85 Dec 135,221.23 143,684.12 153,690.60 159,717.50 172,370.96 175,523.36 184,746.26 Total 1,129,350.74$1,214,816.54$1,251,447.54$1,343,108.97$1,396,520.80$1,506,776.00$1,546,117.83$1,170,793.36$ Change 85,465.80$36,631.00$91,661.43$53,411.82$163,667.03$39,341.83$(375,324.47)$ Change%7.6%3.0%7.3%4.0%12.2%2.6%-24.3% $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 Jan Feb MarAprMay Jun Jul Aug Sep OctNov Dec MonthlyLiquorSales 2008 2009 2010 2011 2012 2013 2014 2015 Hi-WayLiquorsSalesReport9/30/2015 Wine Month 2008 2009 2010 2011 2012 2013 2014 2015 CYM-LYM Y-T-D Jan 30,700.42$41,810.19$43,324.18$48,437.59$50,238.83$54,949.83$59,391.16$61,128.65$2.9%2.9% Feb 33,407.17 39,410.85 42,230.84 52,847.05 54,642.27 60,573.12 57,228.51 62,600.47 9.4%6.1% Mar 47,603.93 45,525.38 46,165.18 54,639.16 57,735.22 77,810.58 66,425.24 67,121.51 1.0%4.3% Apr 31,755.42 48,303.48 61,146.04 62,289.18 57,973.74 79,736.19 63,101.05 63,285.56 0.3%3.2% May 38,522.75 40,963.86 45,733.08 68,701.95 78,740.40 62,491.07 92,083.62 109,512.94 18.9%7.5% Jun 31,796.95 37,522.00 44,211.14 49,089.65 56,607.74 59,523.15 54,270.56 59,036.14 8.8%7.7% Jul 36,909.44 41,813.65 48,334.93 49,664.45 54,467.20 57,115.44 57,743.98 66,029.11 14.3%8.5% Aug 35,932.62 41,333.00 46,871.28 53,172.68 61,825.30 64,057.61 62,446.04 63,546.01 1.8%7.7% Sep 33,830.69 39,798.20 47,859.52 53,916.37 60,317.17 59,121.12 59,409.30 62,210.27 4.7%7.4% Oct 45,750.04 48,422.79 58,081.87 60,949.40 66,423.82 75,606.28 63,659.41 Nov 50,106.64 66,331.86 71,928.30 85,933.28 97,249.52 96,824.40 117,402.23 Dec 75,866.80 84,285.84 101,676.19 109,267.01 116,610.70 113,008.24 115,617.50 Total 492,182.87$575,521.10$657,562.55$748,907.77$812,831.91$860,817.03$868,778.60$614,470.66$ Change 83,338.23$82,041.45$91,345.22$63,924.14$111,909.26$7,961.57$(254,307.94)$ Change%16.9%14.3%13.9%8.5%14.9%0.9%-29.3% $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 Jan Feb MarAprMay Jun Jul Aug Sep Oct Nov Dec MonthlyWineSales 2008 2009 2010 2011 2012 2013 2014 2015 $- $1 $2 $3 $4 $5 $6 Jan 09 Mar May Jul Sep Nov Jan 10 Mar May Jul Sep Nov Jan 11 Mar May Jul Sep Nov Jan 12 Mar May Jul Sep Nov Jan 13 Mar May Jul Sep Nov Jan 14 Mar May Jul Sep Nov Jan 15 Mar May Jul Sep Millions LiquorStoreSales-Rolling12MonthPeriods COUNCIL CONNECTION OCTOBER 26, 2015 COMMUNITY CENTER Star Search, Job Fair: As is the case with most every business in Monticello, the Community Center needs to hire a number of new staff members. With a recommendation from our HR Manager, Tracy, the Community Center did a “Star Search” for two different sessions at the end of September. We had eight applicants and we hired seven of them. Unfortunately, we did have to let two of them go fairly quickly due to fit and other information. So we netted new five employees and they seem to be doing very well. During that same time frame, we also got resignation notices from, I believe, five employees. So we’re not in a stronger position with our staff, but we are continuing to pursue additional applications. Farmer’s Market: The Farmer’s Market ended their outdoor markets on Thursday, October 15th. It was a successful year. A new program that we introduced was the Power of Produce or PoP. This program was sponsored by the Live Wright committee, the Crow River Food Council, Wright County Area United Way, Wright-Hennepin Electric Cooperative and All 4 Kids. In the program tokens were given to kids to use at the market to purchase fresh produce from the market vendors. $2,262 tokens were given out to kids. We believe that Monticello is one of only three farmer’s markets in the state to offer this inaugural program. One third of the 220 surveys sent out to participant’s families were returned. All the surveys responding that they would like the program to continue. Council Connection – 10/26/15 Living Social, Coupon program The Community Center will offer a coupon deal through Living Social. It’s very similar to Groupon but their repeat business numbers are 77% over Groupon. We’re not only looking for increased traffic to the community center, but more importantly the repeat business. The coupon will go live very soon. COUNCIL CONNECTION OCTOBER 26, 2015 PARKS DEPARTMENT Currently staff is working on various tasks listed below:  Chipping requests  Cemetery; selling and locating graves  Equipment/vehicle repairs  Park rental setups  Routine building maintenance  Pathway sidewalk tree trimming  Irrigation system blow outs  Park shelter winterizing  Fall fertilizing  Athletic field maintenance and aerating turf  Stump grinding  Snow equipment prep  Marking snow routes  Painting 4th St hockey rinks and adding additional chain link to top of hockey boards to prevent pucks from hitting neighbor’s house  EB garden shut down  Snow fence installation Public Works Special Projects: Hunters Crossing Park building construction is complete. CSAH 75 Pedestrian Underpass: On the 10th of October, the entire length of the underpass was vandalized with spray painted graffiti. A report was filed with the Sheriff’s Office. To date, staff has spent two days cleaning and painting to remove and cover the graffiti. Next year, staff will be painting the walls with anti-graffiti paint. This is a new product which will hopefully keep the graffiti from sticking to the walls Pioneer Park: Park Staff shut down the Pioneer Park building a little earlier this year due to vagrants attempting to live in the restroom in the building. Staff found door duct taped so the magnetic locks would not function. The Sheriff’s Office was notified about the situation. Council Connection – 10/26/15 Riverside Cemetery Fall Cleanup: Fall Cleanup at Riverside Cemetery will take place the last week in October. All arrangements left on the ground will be disposed of. Holiday arrangements may be placed in above ground stands following the cleanup. The water will be shut off prior to the first hard freeze. Friends of Bertram Photo Contest: Entry deadline for the 2nd Annual Friend of Bertram Photo Contest is November 6, 2015. All photo contest entries must be submitted online in digital format. Visit the Friends of Bertram website for complete contest details and a link to the online entry form, www.friendsofbertramlakes.org. Only photos taken at the Bertram Chain of Lakes Regional Park will be accepted in the contest. A total of $1,000 in cash prizes will be awarded. Paws for Parks: Just over $4,500 has been raised to date by the Paws for Parks committee for the future dog park in Meadow Oak Park. A couple large match donations are anticipated to come in later this fall, for an additional $2,000. Future fundraising efforts include a winter dog romp at a local heated horse arena, so stay tuned for details. To make a donation to the dog park, donate online by visiting www.gofundme .com/PawsforParks or stop in person at Monticello City Hall to make a donation. For current news and updates about the park and planned events, please like Monticello Paws for Parks on Facebook. STREET DEPARTMENT Shop: The shop has been busy doing normal maintenance on equipment and vehicles with other repairs as listed:  Replaced major hydraulic hoses on unit 107 Streets:  Blacktop patching in various areas.  Rebuilding catch basins in the Meadow Oak & Briar Oakes areas.  Sign maintenance.  Cleaned up at the city compost facility.  Boulevard tree trimming in various areas.  Mowing ditches, outlots and pond areas. Street Sweeping:  Fall street sweeping has begun. Fall Curb Side Leaf Pick-up will be Saturday, October 31st  Bagged leaves at the curb by 7:00am  Any type of lawn & leaf bags are acceptable  Leaves only, no grass, twigs or other yard waste School Boulevard ( Edmonson Ave to Fenning Ave) Street Improvements Assessment Hearing October 26, 2015 Project Location Completed Improvements: •Mill 2” of pavement -full roadway width •2” bituminous overlay •High School access improvements •Spot curb and gutter repair •Boulevard tree plantings •Sign replacement •Pathway and pedestrian ramp improvements Pre and Post-Construction School Boulevard (Edmonson Ave to Fallon Ave) Pre and Post-Construction School Boulevard (Fallon Ave to Fenning Ave) Final Project Costs: TOTAL PROJECT COST ESTIMATE (FOR STREET AND PATHWAY IMPROVEMENTS)$625,000 Proposed Project Funding Street Improvement Assessments*$171,932 State Aid Eligible Funds $558,348 Street Improvement Bonds $700,000 * ASSESSMENT INCLUDES STREET IMPROVEMENTS ONLY, DOES NOT INCLUDE PATHWAY Assessment Map: Assessment Payment Methods: Payment Terms :10 years @ 5.25% interest starting in 2016 Option 1 •Pre-pay full assessment amount without interest to the City by November 25, 2015 Option 2 •Pay assessment with property taxes over a 10-year period at 5.25% interest starting in 2016 Assessment Process: •Assessment process follows Minnesota Statute Chapter 429 –Public Improvements •Notice of objection must be presented in writing and signed by the property owner prior to or at the hearing on October 26, 2015 •Notice of appeal to Wright County District Court within 30 days after adoption of assessments Council Action: 1. Motion to adopt Resolution #2015-084 approving the assessment roll for City Project No. 14C003 to be certified for the 2016 payable tax year. 2. Motion to deny adopting Resolution #2015-084 at this time. Estimated Final Project Costs DESCRIPTION-CP 14C003 PROJECT COST School Boulevard Street and Pathway Improvements $625,000 Fallon Avenue/85th Street Improvements (Eisle Ave to Farmstead Ave)$75,000 85th Street Improvements (Between TH 25 and Edmonson Ave)$140,000 Fallon Ave Pathway Extension $110,000 Total Estimated Final Project Costs $950,000 Pooling for Housing Projects TIF 1 -22 MODIFICATION R esolution 2015 -078 for modification of TIF District 1 -22. C apture of available pooled housing increment in Monticello Tax Increment Financing District 1 -22. Downtown district The EDA has the ability to pool an additional 10% of captured tax increment within TIF District 1 -22 for housing purposes. A modification of the district is required to allow for pooling of the 10%. RESOLUTION FOR MODIFICATION OF TIF 1 -22  “Pooling” allows the expenditure of tax increment revenues outside a TIF district, but within the project area in which the district is located. Pooling r estrictions require that at least 75% of the tax increment generated in a TIF district be spent on activities in the TIF district that generated the tax increment Excess increment is that collected within the district on parcels for which no obligation was created within the first 5 years. 75% of the increment beyond that which is obligated is considered excess and is returned to Wright County for redistribution to the taxing entities. The EDA is allowed to “pool” the balance, or 25%, of the excess increment for allowable uses in the TIF plan. The EDA is required to calculate the excess tax increment in TIF District 1 -22 and return it to Wright County for redistribution each year. In addition to the 25% pooling, the EDA is also allowed to pool an additional 10% of captured tax increment within the district specifically for housing purposes. At present, the EDA is not capturing the 10% allowable housing pooled increment. TIF POOLING Increment is being returned to Wright County each year as part of the 75% excess increment calculation. Approximately $35,000 returned annually to Wright County as excess increment; these funds could instead be captured and used to assist qualifying housing projects. The amount of pooled increment generated over the remaining life of TIF 1 - 22 for housing purposes is estimated to be approximately $345,000 (collected over 10 years, between years 2016 and 2024). The 10% of pooled funds can only be used for “qualifying” housing projects within the city. This requires that the project meet standards for low to moderate income for either/both rental or owner -occupied units. Qualifying housing projects do not necessarily need to occur within TIF 1 -22 itself. Similar to the 25% of pooling allowed within TIF 1 -22, the additional 10% pooling must be committed to a qualifying project before decertification of the district at the end of 2024. The EDA approved a resolution in support of this modification on October 14th, 2015. HOUSING POOLING Adoption of resolution. EDA’s adopted annual work plan goal includes: “Clearly understand allowable uses of available pooled housing increment as a financial resource”. The action to modify TIF District 1 -22 provides a resource for supporting a greater depth of housing options for community, including those which may be associated with redevelopment. RECOMMENDATION