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City Council Minutes 05-09-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, May 9, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Torn Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from April 25, 2016 Brian Stumpf requested that the last sentence on the first page be deleted because it was not correct. Tom Perrault moved approval of the Special meeting minutes with the amendment to remove the last sentence on the first page — 14 was a Charlotte Gabler seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from April 25, 2016 Tom Perrault moved approval of the Regular meeting minutes as amended. Glen Posusta seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Brian Stumpf added discussion on these items: - Item related to the Fire Department - April 25, 2016 City Council meeting rebroadcast - The condition of the Council Dais D. Citizen Comments • None E. Public Service Announcements • An update was provided on this year's Farmer's Market. The market will be open on Thursdays over the summer beginning on May 12. • There will be a Spring Leaf Pickup on Saturday, May 14 for residents of Monticello. City Council Minutes — May 9, 2016 Page 1 1 5 • Shibani Bisson, WSB/City Engineer, provided a construction update. As part of the update, Ms. Bisson noted that the City Council will need to select the paint color for the 7"' Street Retaining wall. A photo was displayed which showed a variety of paint colors. The City Council would prefer to look at the stone colors at the site before selecting the color. F. Council Liaison Ubdates • IEDC. Brian Stumpf provided an update: - The new EDA Director, Jim Thares, was introduced. - There was discussion on transportation updates which included conversation on negotiations with St. Henrys. - Discussed Block 34 — Phase II Environmental Assessment. - Discussed FiberNet 3rd Party Management. • Planning Commission. Charlotte Gabler provided an update which included items that were approved at the last Planning Commission meeting. These items will be brought forward to the City Council. One of the related to electronic billboards. Discussion ensued on whether the City would like more detailed inforination on electronic billboards. Glen Posusta directed attention to the possibility of billboards being taxable. He requested City staff to provide a future update. • BCOL. Brian Stumpf provided an update. Items discussed: Tree planting that took place on April 30; Wright County's approval of a land alteration permit; the continued work on mountain bike trails; and BCOL Athletic Complex interim improvements. • There were two City employee resignations that were mentioned — Kitty Baltos, Monticello Community Center Director, and Kerry Burri, Community Development Technician. G. Department Updates • City Administrator Jeff O'Neill provided an update on the following items: 2. The IRET project and noted that an agreement may be brought forward to the City Council at the end of May. 3. Solar agreement and the Wright County moratorium. 4. FiberNet 3rd Party Management. Discussions with Arvig and CTC are in process. 5. Information related to a method for taxing power plants. 6. Mr. O'Neill mentioned that there are alternative options for Transportation System Development for 2017. These include Tri - Cap and Trailblazer Transit. These options are state mandated so if the City decides they want to pursue another option they would need to decide by July 1. The two entities will be contacted to see if there is an interest in serving the City of Monticello. The primary reason for looking at entities other than Hoglund are related to cost. City Council Minutes — May 9, 2016 Page 2 15 • Toro Pawelk, Park Superintendent, provided a presentation which summarized the main duties of the Park Department and activities over the last year. 2. Consent Agenda Lloyd Hilgart moved approval of the Consent Agenda excluding items G, H, I, and M, and tabling items F and J. Tom Perrault seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $930,194.30. B. Consideration of approving new hires/departures. Recommendation: Approved the hire and terminations for the Monticello Community Center. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving an application for temporary on -sale liquor license for United Legacy for an event to be held on May 20, 2016. Recommendation: Approved the temporary on -sale liquor license application submitted by the United Legacy for an event to be held on May 20, 2016. E. Consideration of approving annual liquor license renewals for 2016-2017, contingent upon payment of fees and completion of required forms. Recommendation: Approved the license renewals for 2016-2017 effective July 1, 2016 to June 30, 2017, contingent upon applicants providing the completed renewal form, application for liquor license, insurance information, and payment of liquor license fees. F. Consideration of adopting Resolution 2016-021 to accept a contribution from the Monticello Lions Club towards the installation of a 200 amp electrical panel at the west parking lot of the Monticello Community Center. Recommendation: Item was tabled to the May 23, 2016 City Council meeting. G. Consideration of approving proposal from Miracle Recreation for the replacement of the playground equipment at Par West Park. Recommendation: ITEM WAS REMOVED FORM THE CONSENT AGENDA. H. Consideration of approving a new open air shelter at Ellison Park. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes — May 9, 2016 Page 3 1 5 Consideration of adopting Resolution 2016-028 to accept a contribution from the Monticello Lions Club to purchase a new electric stove for Pioneer Park. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. J. Consideration of approving Verizon Construction Documents for Installation of Wireless Communication Facilities at Jefferson Commons Water Tower. Recommendation: Item was tabled to the May 23, 2016 meeting. K. Consideration of approving a Special Event Permit for outdoor entertainment and use of Park & Ride lot for overflow parking for a fundraising event on Saturday, June 4, 2016 at River City Extreme. Applicant: MAML Hockey. Recommendation: Approved a Special Event Permit for outdoor entertainment and use of Park & Ride lot for overflow parking for an event to be held by the Monticello/Annandale/Maple Lake Hockey Association on June 4, 2016 at River City Extreme. L. Consideration of approving an application for an excluded charitable gambling permit for Riverfest bingo to be conducted by the Monticello Senior Center. Recommendation: Approved an application for a charitable gambling permit for Riverfest bingo to be conducted by the Monticello Senior Center. M. Consideration of adopting Resolution 2016-029 to approve donations from Farmer's Market and Walk and Roll sponsors. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. N. Consideration of adopting Resolution 2016-030 accepting bids and awarding contract for the 2016 Sealcoat and Fog Seal project. Recommendation: Approved Resolution 2016-030 accepting the bids and awarding a contract to Caldwell Asphalt Co. Inc. of Hawick, MN for the 2016 Sealcoat and Fog Seal Project. 2A. Consideration of items removed from the consent agenda for discussion. G. Consideration of approving proposal from Miracle Recreation for the replacement of the playground equipment at Par West Park. Tom Perrault questioned the number of children in the area, the need for new equipment, and the condition of current equipment. Tom Pawelk responded to his concerns. Charlotte Gabler moved approval of the proposal for the replacement of the playground equipment at Par West Park. Lloyd Hilgart seconded the motion. Motion carried unanimously. City Council Minutes — May 9, 2016 Page 4 15 H. Consideration of approving a new open air shelter at Ellison Park. Tom Perrault expressed concern in regard to acceptable park space for an additional shelter and the lack of adequate public parking. Tom Pawelk indicated that there are plans for rearranging the current fixtures in the park which would provide for adequate space. Lloyd Hilgart moved approval of the new open air shelter at Ellison Park. Charlotte Gabler seconded the motion. Motion carried 4-1; Tom Perrault voted against for reason listed above. I. Consideration of adopting Resolution 2016-028 accepting a contribution ftom the Monticello Lions Club to purchase a new electric stove for Pioneer Park. The donor was recognized for their contribution. Glen Posusta moved approval of the donation. Lloyd Hilgart seconded the motion. Motion carried unanimously. M. Consideration of adopting Resolution 2016-029 to approve donations from Farmer's Market and Walk and Roll sponsors. The donors were recognized for their contributions. Charlotte Gabler moved approval of the donations. Lloyd Hilgart seconded the motion. Motion carried unanimously. Added Items: 1. Discussion was initiated regarding the Fire Department parking a trailer on the grass near Fire Station. This is against City ordinance and the trailer should be moved. Brian Stumpf questioned the organizational structure as it relates to the Fire Chief. Jeff O'Neill responded that it is typically the City Administrator who supervises the Fire Chief. This will be discussed at the June Personnel meeting. 2. There was an error on the April 25 City Council meeting rebroadcast. This was addressed and corrected. 3. The Council dais needs some repair. There are jagged edges around the dais and it should be corrected perhaps by sanding or some other method. Staff will investigate options to repair the damage. By consensus the meeting was adjourned at 7:45 p.m. Recorder: Jennifer Schreibe Approved: (15 Attest: oz�- CiKMininistrator City Council Minutes — May 9, 2016 Page 5 1 5