EDA Minutes 11-09-2011MINUTES
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, November 9, 2011- 6:00 p.m.
Commissioners Present: President Bill Demeules, Treasurer Bill Tapper, Tracy Hinz, Matt Frie,
Bruce Hamond, and Council Member Tom Perrault
Commissioners Absent: Brian Stumpf
Staff. Executive Director Megan Barnett - Livgard, Finance Director Tom Kelly
1. Call to Order
Bill Demeules called the meeting to order at 6 p.m.
2. Approve Meetin¢ Minutes
a) October 12, 2011 Regular EDA Meeting
BILL TAPPER MOVED TO APPROVE THE OCTOBER 12, 2011 REGULAR EDA
MEETING MINUTES. MOTION WAS SECONDED BY TOM PERRAULT.
MOTION CARRIED 6 -0.
b) October 12, 2011 Workshop with MDBA
BILL TAPPER MOVED TO APPROVE THE OCTOBER 12, 2011 EDA
WORKSHOP WITH MDBA MINUTES. MOTION WAS SECONDED BY TOM
PERRAULT. MOTION CARRIED 6 -0.
3. Consideration of additional agenda items
a) Further McComb Group involvement
4. Approval of EDA Invoices
Staff responded to several questions about invoices.
The cost of the McComb Group invoice was an authorized expenditure for initial retail
store contact work performed by McComb Group related to marketing the Embracing
Downtown Plan.
The Land Title invoice specified that the City would pay the cost of developing the
sewer /water trunk line. Suburban Manufacturing agreed to pay its own SAC & WAC
charges.
Economic Development Authority Minutes 11/09/11
Suburban Manufacturing agreed to split the additional cost of consultant fees with the City.
The $9,000 Ehlers expense is related to the creation of TIF District 1 -39. There will be
additional Kennedy & Graven invoices related to Suburban Manufacturing.
BILL TAPPER MOVED TO APPROVE THE NOVEMBER 2011 INVOICES. MOTION
WAS SECONDED BY TRACY HINZ. MOTION CARRIED 6 -0.
Matt Frie stated that the cost of mailing the Embracing Downtown Open House flyer was
money well spent in that it resulted in a great turnout to the public meeting.
5. Consideration of approving Resolution # 2011 -103 authorizing City staff to apply for
a redevelopment grant through DEED, allocating matching funds, and
recommending the City Council approve stated Resolution.
The City has the opportunity to apply for a state grant through the Department of
Employment and Economic Development (DEED) which would be considered an
implementation step to the Embracing Downtown Plan. The grant application could
include costs for acquisition, demolition, infrastructure improvements, road
improvements, ponding, interior abatement, and environmental infrastructure. The scope
of the work would involve purchasing the Montgomery Farms parcels, demolishing the
buildings, and making road improvements along Highway 25 and County Road 75.
Staff asked that the EDA approve a resolution to support moving forward with the grant, a
required 50% match and authorization to obtain quotes for demolition. Staff pointed out
that the cost of the property purchased would count toward the match. The amount of the
match would depend upon the cost of the total project submitted for the grant. The
resolution would then go before the City Council for approval. The grant application is due
January 3, 2011.
Tom Perrault pointed out that because only 50% of the grant funds available in general
fund proceeds are earmarked for outside the metro area there would only be one million
available. Staff indicated that there is also some bonding pool money available apart from
the grant. The City has the option of applying for the street improvement project and
requesting general fund acquisition costs.
Bruce Hamond suggested that it might be useful to seek the expertise of a grant specialist in
determining options available for the Embracing Downtown Plan. Staff agreed that there
will be a need for numerous consultants once the plan is approved and the implementation
phase gets underway.
BILL TAPPER MOVED TO ADOPT RESOLUTION #2011 -103 AUTHORIZING CITY
STAFF TO SUBMIT A REDEVELOPMENT GRANT TO DEED FOR POTENTIAL
ACQUISITION /DEMOLITON AND INTERSECTION IMPROVEMENTS FOR THE
Economic Development Authority Minutes 11/09/11
SE CORNER OF HWY 25 AND COUNTY ROAD 75 AND IDENTIFYING SURPLUS
TIF FUNDS FOR THE FUNDING SOURCE FOR THE REQUIRED 50% LOCAL
MATCH. MOTION WAS SECONDED BY BRUCE HAMOND. MOTION CARRIED
6 -0.
6. Director Report
The Director Report was included as part of the agenda packet submitted to the EDA.
7. Consideration of items added to the agenda
a) Further McComb Group involvement
Bill Tapper expressed concern that the Embracing Downtown Project may lose
momentum once the contract with McComb Group is completed. He recommended
that the City hire Jim McComb on a retainer basis for two days per month to continue to
move the project through the implementation phase. Staff will request a quote for the
retainer and bring that information back to the EDA next month.
Tracy Hinz noted the importance that future contracts clearly specify the scope of tasks
to be addressed within the implementation phase.
8. Adiournment
BILL TAPPER MOVED TO ADJOURN THE MEETING AT 6:30 PM. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 6 -0.
Recorder:
Approve
Attest:
Kerry T. Burri b
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