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EDA Agenda 01-13-2016AGENDA REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, January 13th, 2016 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners: President Bill Demeules, Vice President Bill Tapper, Treasurer Tracy Hinz, James Davidson, Steve Johnson and Council members Tom Perrault and Lloyd Hilgart Staff: Executive Director Jeff O'Neill, Angela Schumann, Wayne Oberg Guest: John Uphoff — WSB & Assoc. 1. Call to Order 2. Roll Call 3. Approve Meeting Minutes: a. Special Meeting — December 9th, 2015 (to be provided) b. Regular Meeting — December 9th, 2015 (to be provided) 4. Consideration of additional agenda items 5. Consideration of approving payment of bills 6. Consideration of Market Matching report 7. Consideration to adopt 2016 EDA Annual Work Plan 8. Consideration to authorize a contract for service for a Limited Phase II Environmental Site Assessment (ESA) for the EDA -owned property at 130 East Broadway 9. Consideration to authorize a contract agreement for Limited Asbestos and Regulated Materials Survey and to authorize a Certificate of Survey for 349 West Broadway 10. Consideration to approve 2016 Wright County Economic Development Partnership annual membership dues 11. Consideration of Director's Report 12. Adjourn MINUTES SPECIAL MEETING - ECONOMIC DEVELOPMENT AUTHORITY Wednesday, December 911, 2015 4:30 p.m., Monticello Community Center Present: Bill Demeules, Bill Tapper, Tracy Hinz, Jim Davidson, Steve Johnson, Tom Perrault, Lloyd Hilgart Absent: None Staff: Angela Schumann, Jeff O'Neill, Wayne Oberg Guests: Dave Finnegan (KW Commercial), Tom Baker (KW Commercial), Bill Gorton (KW Commercial) 1. Call to Order Bill Demeules called the special meeting to order at 4:30 p.m. 2. Roll Call Bill Demeules called the roll. All commissioners were present. 3. Purpose Angela Schumann indicated that the purpose of the workshop is to refine the 2016 EDA work plan and consider input from Keller Williams Commercial as it relates to redevelopment in Monticello. 4. 2016 EDA Work Plan for 2016 Schumann summarized that the draft work plan included with the agenda packet incorporates revisions based on direction provided at the November EDA workshop. She invited the commissioners to propose and discuss any additional objectives and action statements to be included. She pointed out that the EDA's final 2016 work plan would come before City Council for ratification in January. Schumann noted that the commissioners seemed to be satisfied with the objectives and priorities identified within the workplan. She made a note to include define criteria related to blight as an action step associated with the housing redevelopment objective. Much of the commission's discussion emphasized the importance of improved communication, investing in relationships, providing a coordinated approach to marketing, and exploring programs and tools to spur development. Schumann also pointed to the value of identifying the role of the IEDC as it relates to business retention. EDA Special Meeting Minutes: 12/09/15 5. Presentation — Keller Williams Commercial Keller Williams (KW) Commercial representatives Dave Finigan, Tom Baker and Bill Gorton each provided information related to their specific area of real estate expertise and noted their familiarity with Monticello's market. KW's presentation summarized the challenges all cities face in targeting downtown redevelopment. KW staff pointed out that, although Monticello has unique assets and has established goals to guide economic development, the City needs to commit to subsidizing growth to level the playing field for redevelopment based on the current economic reality. It was noted that firms such as KW Commercial are available to assist in facilitating redevelopment_ 6. Adiourn TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 5:55 PM. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. Recorder: Kerry Burri Approved: Attest: 14 61 Angela Schumann, Community Development Director 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, December 911, 2015 - Mississippi Room, Monticello Community Center Present: Bill Demeules, Bill Tapper, Tracy Hinz, Jim Davidson, Steve Johnson, Tom Perrault, Lloyd Hilgart Absent: None Others: Angela Schumann 1. Call to Order Bill Demeules called the meeting to order at 6 p.m. 2. Roll Call Demeules called the roll. All commissioners were present. 3. Approve Meeting Minutes TRACY HINZ MOVED TO APPROVE THE NOVEMBER 18TH, 2015 SPECIAL MEETING MINUTES. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. BILL TAPPER MOVED TO APPROVE THE NOVEMBER 18TH, 2015 REGULAR MEETING MINUTES. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0. 4. Consideration of adding items to the agenda None 5. Consideration of approving pavment of bills STEVE JOHNSON MOVED TO APPROVE PAYMENT OF BILLS THROUGH NOVEMBER 2015 EXCLUDING THE $74 KENNEDY & GRAVEN CHARGE. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. 6. Consideration of Market Matching report The Market Matching report was not provided. 7. Consideration to adopt Resolution EDA- 2015 -012 approving an amendment to the Contract for Private Redevelopment between Masters Stn Avenue and the Monticello EDA as related to TIF 1 -35, and to adopt Resolution EDA- 2015 -013 approving an Interfund Loan Angela Schumann summarized that the EDA is asked to amend the contract for private EDA Minutes: 12/09/15 redevelopment for TIF 1 -35 in response to the developer's request for a 5 year extension of the contract. She explained that the TIF plan would be modified when a development project is ready to move forward within the district. Schumann also asked that the EDA approve an interfund loan resolution which would allow for borrowing against future increment collected in the district to pay up to 10% of administrative expenses associated with the district. Developer Barry Fluth, President of Masters 5th Avenue, Inc., noted that he had recently met with a user looking at possibly doing a project on the site. Fluth indicated that he'd requested the extension because there is a reasonable chance that the site will develop. BILL TAPPER MOVED TO ADOPT RESOLUTION EDA- 2015 -012 APPROVING AN AMENDMENT TO THE CONTRACT FOR PRIVATE REDEVELOPMENT BETWEEN MASTERS 5TH AVENUE AND THE MONTICELLO EDA AS RELATED TO TIF 1 -35, AND TO ADOPT RESOLUTION EDA- 2015 -013 APPROVING AN INTERFUND LOAN AS RELATED TO TIF 1 -35. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 7 -0. 8. Consideration to adopt Resolution EDA- 2015 -011 authorizing conveyance of property and approve a Quit Claim deed for the conveyance of property to the Minnesota Department of Transportation for Right of Wav purposes Angela Schumann summarized that the EDA is asked to approve the conveyance of a portion of Lots 14 and 15, Block 34 to MnDOT for right of way purposes to support construction of a right turn lane from northbound TH 25 to eastbound CSAH 75. She pointed out that there is no need for a public hearing or a closing because the property is to be transferred from one public entity to another. Bill Demeules asked about wells on the property. Schumann said that she would ask that the City Water Superintendent and the City Engineer verify the location of wells in relation to the property line. Steve Johnson asked if staff had prorated the value of the property to be conveyed. Schumann stated that the value of the property had not been prorated. She explained that the EDA had purchased the property with the intent that a portion of the property would serve the intersection improvement project. LLOYD HILGART MOVED TO ADOPT RESOLUTION EDA- 2015 -011 AUTHORIZING CONVEYANCE OF PROPERTY AND TO APPROVE A QUIT CLAIM DEED FOR THE CONVEYANCE OF PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR RIGHT OF WAY PURPOSES, CONTINGENT ON MNDOT' S ACCEPTANCE OF THE DEED AND WRIGHT COUNTY'S ACCEPTANCE OF THE SIMPLE SUBDIVISION FOR CONVEYANCE. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 7 -0. EDA Minutes: 12/09/15 9. Consideration of recommendation re2ardin2 2016 EDA Appointments TRACY HINZ MOVED TO RECOMMEND TO THE CITY COUNCIL THE APPOINTMENT OF BILL TAPPER TO A SIX -YEAR TERM ON THE ECONOMIC DEVELOPMENT AUTHORITY. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 7 -0. 10. Consideration of Director's Report Economic Development Manager — Candidate interviews will be scheduled for the first week of January. The EDA and City Council are invited to attend. EDA Budget — The EDA budget and 2016 HRA levy adopted by the EDA will be considered at the upcoming City Council meeting. Fred's Auto — Schumann asked for feedback related to a proposed use for the Fred's Auto property in response to an inquiry from an existing local catering business. The concept requires that the EDA complete site improvements and recover its improvement costs through a long -term lease agreement. Based on the EDA's preliminary interest in exploring the concept, Schumann indicated that she would recommend that the business bring forward a proposal for EDA consideration. NW Interchange Study — The EDA was invited to provide input at upcoming land use concept meetings conducted to inform the NW Interchange Study. 11. Adiourn y BILL TAPPER MOVED TO ADJOURN THE REGULAR EDA MEETING AT 6:24 PM. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 7 -0. Recorder: Kerry Burri Approved: Attest: Angela Schumann, Community Development Director EDA Agenda: 1/13/16 5. Consideration of approving payment of bills (WO) A. REFERENCE AND BACKGROUND: Accounts Payable summary statements listing bills submitted during the previous month are included for review. B. ALTERNATIVE ACTIONS: 1. Motion to approve payment of bills through December 2015. 2. Motion to approve payment of bills through December 2015 with changes as directed by the EDA. C. STAFF RECOMMENDATION: Staff recommends Alternative 91. D. SUPPORTING DATA: Accounts Payable Summary Statements Accounts Payable CITY Transactions by Account �O User: Julie.Cheney IKMionti ell Printed: 12/09/2015 - 2:37PM Batch: 00203.12.2015 Account Number Vendor Description GL Date Check No Amount PO No 213-46301-431990 WSB & ASSOCIATES INC Economic Development & Market Ma 12/15/2015 0 4,000.00 213-46301-431990 WSB & ASSOCIATES INC BLK034 - Environmental Does - Oct, 12/15/2015 0 1,917.44 Vendor Subtotal for Dept:46301 5,917.44 213-46301-431990 HARRY LANTTO EDA Meeting Recording 11/18/15 12/15/2015 0 60.00 Vendor Subtotal for Dept:46301 60.00 213-46520-465110 LINDA SMITH Pay as you go Principal (2/2 2015) 12/15/2015 115111 2,214.28 Vendor Subtotal for Dept:46520 2,214.28 213-46524-465110 ST CLOUD HOSPITAL Pay as you go 2nd Principal 12/15/2015 0 16,330.10 213-46524-465110 ST CLOUD HOSPITAL Pay as you go 2nd Interest 12/15/2015 0 1,442.42 Vendor Subtotal for Dept:46524 17,772.52 213-46529-465110 MICHAEL CYR Pay as you go 2nd Principal 12/15/2015 115072 7,736.39 Vendor Subtotal for Dept:46529 7,736.39 213-46581-465110 BBF PROPERTIES INC Pay as you go 2nd Interest PID 155.07 12/15/2015 115059 20,932.26 AP- Transactions by Account (12/09/2015 - 2:37 PM) Page 1 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal for Dept:46581 213-46585-465110 MASTER'S FIFTH AVE INC Pay as you go 2nd pmt PID's: 155.010 12/15/2015 Vendor Subtotal for Dept:46585 Subtotal for Fund: 213 Report Total: The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2016 Approved by Tracy Hinz- Treasurer 115094 20,932.26 4,409.77 4,409.77 59,042.66 59,042.66 AP- Transactions by Account (12/09/2015 - 2:37 PM) Page 2 Accounts Payable Transactions by Account User: Julie.Cheney Printed: 12/23/2015 - 3:31PM Batch: 00204.12.2015 Account Number Vendor Description Monticello GL Date Check No Amount PO No 213 - 46301 - 430400 CAMPBELL KNUTSON PA EDA Legal - Nov 2015 12/28/2015 0 150.00 Vendor Subtotal for Dept:46301 Vendor Subtotal for Dept:46301 213-46301-431990 150.00 213 - 46301 - 430400 KENNEDY AND GRAVEN CHAR] BLK034 - BLK 34 Option Agreement 12/28/2015 115166 841.50 213 - 46301 - 430400 KENNEDY AND GRAVEN CHAR] 100009 - BLK 34 TIE District througl 12/28/2015 115166 621.25 213 - 46301 - 430400 KENNEDY AND GRAVEN CHAR] General Matters through 11/30/15 12/28/2015 115166 185.00 213 - 46301 - 430400 KENNEDY AND GRAVEN CHAR] Downtown Redevelopment TIE Distric 12/28/2015 115166 166.50 Vendor Subtotal for Dept:46301 1,814.25 213-46301-431990 HARRY LANTTO EDA Meeting Recording 12/9/15 12/28/2015 0 60.00 Vendor Subtotal for Dept:46301 60.00 213-46301-431990 WILSON DEVELOPMENT SERVI( Aquisition & Relocation Sevrices - Da 12/28/2015 0 354.08 Vendor Subtotal for Dept:46301 354.08 213 - 46301 - 435100 KENNEDY AND GRAVEN CHAR] General EDA Matters through 10/31/1 12/28/2015 115166 333.00 213 - 46301 - 435100 KENNEDY AND GRAVEN CHAR] BLK034 - TIE District 34 Through 10i 12/28/2015 115166 253.75 213 - 46301 - 435100 KENNEDY AND GRAVEN CHAR] Modification TIE 22 Through 10/31/1` 12/28/2015 115166 388.50 213 - 46301 - 435100 KENNEDY AND GRAVEN CHAR] BLK034 - BLK 34 Option Agreement 12/28/2015 115166 180.00 213 - 46301 - 435100 KENNEDY AND GRAVEN CHAR] General EDA Matters through 11/30/1 12/28/2015 115166 721.50 Vendor Subtotal for Dept:46301 1,876.75 AP- Transactions by Account (12/23/2015 - 3:31 PM) Page 1 Account Number Vendor Description GL Date Check No Amount PO No 213-46537-310500 WRIGHT CO AUDITOR -TREAS Return Excess TIE Pmt from June Dist 12/28/2015 115198 12,227.35 Vendor Subtotal for Dept:46537 12,227.35 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2016 Approved by Tracy Hinz- Treasurer Subtotal for Fund: 213 16,482.43 Report Total: 16,482.43 AP- Transactions by Account (12/23/2015 - 3:31 PM) Page 2 Accounts Payable Transactions by Account User: Julie.Cheney Printed: 12/15/2015 - 9:43AM Batch: 00201.12.2015 Account Number Vendor Description Monticello GL Date Check No Amount PO No 213 - 00000 - 362970 US BANK CORPORATE PMT SYS US Bank Rebate Q3 2015 12/29/2015 0 -5.76 Vendor Subtotal for Dept: 00000 -5.76 213 - 46500 - 443990 US BANK CORPORATE PMT SYS Domino's Pizza - EDA Workshop 12/29/2015 0 38.10 Vendor Subtotal for Dept:46500 38.10 The preceding list of bills payable was reviewed any approved for payment. Date: 1/13/2016 Approved by Tracy Hinz- Treasurer Subtotal for Fund: 213 32.34 Report Total: 32.34 AP- Transactions by Account (12/15/2015 - 9:43 AM) Page 1 Accounts Payable Transactions by Account User: Debbie.Davidson Printed: 01/04/2016 - 3:27PM Batch: 00215.12.2015 Account Number Vendor Description Monticello GL Date Check No Amount PO No 213 - 46522 - 438100 XCEL ENERGY ZCULPS- 51- 0623082 -8 12/31/2015 0 17.07 Vendor Subtotal for Dept:46522 17.07 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2016 Approved by Tracy Hinz - Treasurer Subtotal for Fund: 213 17.07 Report Total: 17.07 AP- Transactions by Account (01/04/2016 - 3:27 PM) Page 1 EDA Agenda: 01/13/16 6. Consideration of Market Matching report. A. REFERENCE AND BACKGROUND: A verbal report will be provided by WSB Market Matching consultant John Uphoff. EDA Agenda: 01/13/16 7. Consideration to adopt the 2016 EDA Annual Work Plan (AS) A. REFERENCE AND BACKGROUND: Attached for consideration is the draft 2016 EDA Annual Work Plan. The plan is based on feedback received during the November and December EDA workshops regarding the development of the plan. Staff has attempted to incorporate revisions reflective of the Authority's direction at the workshops. The EDA will note that two additional action strategies have been added to the document based on additional analysis since the time of the workshops. These items are highlighted in red. The EDA may wish to discuss those items in more detail. As in past years, although the work plan is presented as a single year document, it is understood that many of the goals will require multi -year efforts. The categories for the work plan are reflective of the Comprehensive Plan's primary goals for economic development, which are: • Attracting & Retaining Jobs • Expanding Tan Base • Enhancing Downtown • Facilitating Redevelopment The work plan will be brought forward to the City Council for ratification pending the EDA's decision. B. ALTERNATIVE ACTIONS: Motion to adopt the 2016 EDA Work Plan, with any modifications as directed by the EDA. 2. Motion of other. C. STAFF RECOMMENDATION: Staff recommends the adoption of the 2016 Work Plan, subject to those revisions recommended by the EDA Board of Commissioners. D. SUPPORTING DATA: Draft 2016 EDA Work Plan EDA Enabling Resolution ECONOMIC DEVELOPMENT AUTHORITY 2016 ANNUAL ECONOMIC DEVELOPMENT WORK PLAN EDA Purpose: The EDA is charged with coordinating and administering the City of Monticello's economic development and redevelopment plans and programs. The EDA is also responsible for housing and housing redevelopment. EDA Work Plan Mission Statement: The EDA's work plan is adopted in support of achieving the goals of the Monticello Comprehensive Plan. The EDA will be proactive by developing and undertaking actions for achievement of the Comprehensive Plan's Economic Development goals and will be reactive in responding to economic development opportunities as they arise in the most timely and effective manner possible. The EDA shall utilize the economic development strategies of the Comprehensive Plan as a guide for action. Comprehensive Plan Goals: Attracting & Retaining Jobs Expanding Tan Base Enhancing Downtown Facilitating Redevelopment Housing Choice for Life -Cycle EDA Objectives: 1. Continue to support redevelopment efforts for publicly -owned properties on Block 34. a. Focus on site control for targeted redevelopment area on the block b. Evaluate the opportunities for the future sale of properties on Block 34 and the value of engaging a partner to expedite redevelopment on Block 34. c. Support as needed the completion of intersection improvements at TH 25 /CSAH 75 in order to understand development envelope and access. 2. Engage as a partner in other redevelopment and revitalization opportunities as they arise, actively encouraging redevelopment within the TH25 /CSAH 75 area. a. Build funding base for other acquisitions in targeted redevelopment areas. b. Fund studies similar to the hospitality study for other desired land uses in the downtown and for other programs, such as housing. c. Continue discussion on use of tax reimbursement/abatement, including development of criteria. d. Implement a facade improvement program for desired revitalization areas. e. Meet with property owners downtown individually to understand their situation in terms of willingness to sell, partner, price, etc. f. Reexamine the Embracing Downtown Plan for possible amendment based on recent revitalization activity in the downtown. g. Develop a conceptual street layout for access and parking for the entire CCD including parks and trails. h. Support opportunities for park and trail development with TH 25 /CSAH 75 intersection and as consistent with the Embracing Downtown Plan. 3. Market industrial development at the Monticello Business Center (Otter Creek Business Park) to a broad variety of prospects. a. As guided by the Comprehensive Plan, target the following prospect areas: i. Businesses which will be a supplier, customer or collaborative partner to existing businesses within the community. ii. Businesses which would benefit from Monticello's utility and communications infrastructure. iii. Work with the CentraCare Health System to ensure the retention and to promote the expansion of health care services in Monticello. b. Focus on prospects which serve or rely on the St. Cloud and Twin Cities markets. c. Actively participate /network with current businesses to help establish external relationships. 4. Market EDA incentive programs in a more proactive manner, both within the community and beyond, beginning with the education on these resources at the EDA level. a. Continue to foster external networking opportunities. b. Present existing and new incentive programs to smaller community groups, local banks, realtors, and local businesses. c. Develop and communicate a "complete" development package program which provides support and assistance to prospects and developers from inquiry to construction. d. Prepare a multi - format (print, digital) summary resource piece. e. Explore the opportunity to develop an incubator building or pre- designed building shell plans with contractors ready for development. 5. Actively (aggressively) market for sale for development the EDA -owned properties at Cedar Street, 349 West Broadway and 413 W. 4th Street. a. Market 4th St. to known Monticello residential builders. b. Identify types of businesses sought for specific properties and market to these sectors accordingly. c. Identify commercial properties which should be held for larger redevelopment potential. 6. Encourage more proactive lead development and response in all market segments to support a diversified tax base. a. Develop relationships with local realtors and banks. b. Explore agent/broker relationships; evaluate the opportunity to engage a development facilitator. c. Develop a list of target properties and are share with realtors and bankers. d. Foster an accommodating approach to prospective development (see item 4d above). e. Research and communicate state and federal incentive programs for bringing businesses into community. 7. Examine housing stock for aging or blighted properties and research development of programs for redevelopment and /or revitalization. a. Understand the state of the current housing stock/inventory and areas of need. b. Develop sub - committee to identify potential programs, such as: i. Program for acquisition for redevelopment ii. Program for revitalization iii. Program to encourage new development in in -fill areas c. Establish clear criteria for "blight" and "cluster areas" for focus of programs. d. Identify and communicate state and regional programs which could be leveraged to support identified properties; identify programs applicable to each property. 8. Support the development of the Destination for Innovation brand and implement in economic development activities. a. Migrate website to City site for more thorough and current site maintenance. b. Wotk with Communications Manager to develop coordinated economic development marketing plan c. Build value in development resources. d. Market amenities (including technology and recreation) in a more coordinated way 9. Consider housing increment resource in terms of strategic project goals. a. Tie in with item 97 above as a multi -prong approach — examine opportunities and needs for use of these funds. 10. Re- engage in business retention and expansion efforts. a. Engage the IEDC as the primary partner and lead in this effort. Appendix: Monticello Comprehensive Plan, 2008 — Economic Development CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2012-021 AMENDED AND RESTATED RESOLUTION ENABLING THE CREATION OF THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED by the City Council of the City of Monticello, Minnesota ( "City ") as follows: Section 1. Background and Findings 1.01. The City is authorized by Minnesota Statutes, Sections 469.090 to 469.1081 (the "EDA Act ") to establish an economic development authority to coordinate and administer economic development and redevelopment plans and programs for the City. 1.02. By Ordinance No. 172, approved April 10, 1989 and codified in the City Code as Title II, Chapter 3 (the "Enabling Ordinance "), the City established the City of Monticello Economic Development Authority ( "EDA "), for the purpose of coordinating and administering economic development activities in and for the City. 1.03. By resolutions approved on October 22, 2007 and January 14, 2008, the City transferred to the EDA the control, authority and operation of all projects administered by the Housing and Redevelopment Authority in and for the City of Monticello and adopted an Amended and Restated Enabling Resolution (the "Enabling Resolution "), which superceded the Enabling Ordinance in all respects. 1,04. The City Council has now determined to revise and clarify certain provisions of the Enabling Resolution by the adoption of this resolution. 1.05. The City Council has, in accordance with Minnesota Statutes Section 469.093, provided public notice and conducted a public hearing on the date hereof, at which all persons wishing to be heard were given an opportunity to express their views, concerning the modified Enabling Resolution. 1.06. This resolution constitutes an amendment and restatement of the Enabling Resolution of January 14, 2008, and supercedes such Enabling Resolution in all respects. Section 2. Enabling Authority. 2.01. The EDA was established pursuant to the EDA Act under the Enabling Ordinance as adopted April 10, 1989 and codified as Title 11, Chapter 3 of the City Code, as amended and restated by this resolution. 2.02. The EDA shall be composed of 7 members to be appointed by the Mayor and confirmed by the City Council. 2,03. Two of the members shall be members of the City Council. The terms of office of the two members of the City Council shall coincide with their terms of office as members of the City Council. The remaining five (5) members .shall be initially appointed for terms of one, two, three, four, and five years respectively. Thereafter, all non - Council members shall be appointed for six -year terms. 2.04. A vacancy is created in the membership of the EDA when a City Council member of the board of commissioners ends Council membership, when any member ends EDA membership prior to expiration of his or her term of office, on the day following the expiration of a member's term of office, or when a member is removed by the City Council subject to the terms of Section 2.07 hereof . A vacancy for this or any other reason must be filled for a new term or the balance of the unexpired term, as applicable, in the manner in which the original appointment was made. 2.05. All of the members who are not members of the City Council must be either residents of the City, business - owners in the City, or property - owners in the City. 2.06. All members shall serve at the pleasure of the City Council, subject to the terms of Section 2.07 hereof. Vacancies shall be filled by appointment by the Mayor with the confirmation of the City Council. 2.07. A commissioner may be removed by the City Council for inefficiency, neglect of duty, or misconduct in office. A commissioner shall be removed only after a hearing. A copy of the charges must be given to the commissioner at least 10 days before the hearing. The commissioner must be given an opportunity to be heard in person or by the counsel at the hearing. When written charges have been submitted against the commissioner, the City Council may temporarily suspend the commissioner. If the City Council finds that those charges have not been substantiated, the commissioner shall be immediately reinstated. If a commissioner is removed, a record of the proceedings together with the charges and findings shall be filed in the office of the City Administrator. 2.08, The City Council shall make available to the EDA such appropriations as it deems fit for salaries, fees, and expenses necessary in the conduct of its work. The EDA shall have authority to expend all budgeted sums so appropriated and recommend the expenditures of other sums made available for its use from grants, gifts, and other sources for the purposes and activities authorized by this resolution. Section 3. Officers and Meetings. 3,01. The EDA shall elect a president, vice president, treasurer, assistant treasurer, and secretary annually. A member must not serve as president and vice president at the same time. The other offices may be held by the same member. The other offices of the secretary and assistant treasurer need not be held by a member. 3.02. The EDA shall adopt rules and procedures not inconsistent with the provisions of this Enabling Resolution or as provided in Minnesota Statutes, Section 469.096, and as may be necessary for the proper execution and conduct of its business. The EDA shall adopt bylaws and rules to govern its procedures and for the transaction of its business and shall keep a record of attendance at its meetings and/or resolutions, transactions, findings, and determinations showing the vote of each member on each question requiring a vote, or if absent or abstaining from voting, indicating such fact. The records of the EDA shall be a public record, except for those items classified by law as nonpublic data. 3.03. The EDA shall meet at least quarterly. Special meetings may be called by the president as needed. 3.04. All administrative procedures, including contract for services, purchases of supplies, and financial transactions and duties shall be outlined in the bylaws of the EDA. Section 4. Staff. 4.01. The Economic Development Director shall be designated as Executive Director of the EDA. 4.02. Subject to limits set by the appropriations or other funds made available, the FDA may employ such staff, technicians, and experts as may be deemed proper, and may incur such other expenses as may be necessary and proper for the conduct of its affairs, Section 5. Functions, Powers, and Duties. 5.01. Except as specifically limited by the provisions of Section 6 of this Enabling Resolution, the EDA shall have the authority granted it pursuant to the EDA Act. 5.02. The FDA shall manage the Greater Monticello Enterprise Fund (the ".Fund ") the purpose of which is to encourage economic development by making loans to private businesses. The EDA shall make loans to eligible businesses, and such loan(s) shall serve a public purpose as defined in the Greater Monticello Enterprise Fund Guidelines (Fund Guidelines). The Fund Guidelines are hereby adopted by reference and included in the bylaws of the EDA. No changes to the fund Guidelines shall be made without approval of the City Council. 5.03. The EDA may be a limited partner in a partnership whose purpose is consistent with the EDA's purpose. 5.04. The EDA may issue general obligation bonds and revenue bonds when authorized by the City Council and pledge as security for the bonds the full faith, credit, and resources of the City or such revenues as may be generated by projects undertaken by the FDA. 5.05. The EDA may cooperate with or act as agent for the federal or state government or a state public body, or an agency or instrumentality of a government or other public body to carry out the powers granted it by the EDA Act or any other related federal, state, or local law in the area of economic development district improvement, 5.06. The EDA may annually develop and present an economic development strategy and present it to the City Council for consideration and approval. 5.07. The EDA may join an official, industrial, commercial, or trade association or other organization concerned with such purposes, hold reception of officials who may contribute to advancing the City and its economic development, and carry out other appropriate public relations activities to promote the city and its economic development. 5.08. The EDA may perform such other duties which may be lawfully assigned to it by the City. All city employees shall, upon request and within a reasonable time, fiimish the EDA or its employees or agents such available records or information as may be required in its work. The EDA or its employees or agents may, in the performance of official duties, enter upon lands and make examinations or surveys in the same manner as other authorized City agents or employees and shall have such other powers as are required for the performance of official functions in carrying out the purposes of this resolution. Section 6. Limitations of Power. 6.01. The following limits apply to the EDA and its operation; (a) The sale of bonds or other obligations of the EDA must be approved by the City Council. (b) The EDA must follow the budget process for City departments in accordance with City policies, ordinances, and resolutions and the City charter. (c) Development and redevelopment actions of the EDA must be in conformity to the City comprehensive plan and official controls implementing the comprehensive plan. (d) The EDA must submit its plans for development and redevelopment to the City Council for approval in accordance with City planning procedures and laws. (e) Except when previously pledged by the EDA, the City Council may, by resolution, require the EDA to transfer any portion of the reserves generated by activities of the EDA that the City Council determines are not necessary for the successful operation of the EDA to the debt service funds of the city to be used solely to reduce tax levies for bonded indebtedness of the City. (f} The administrative structure and management practices and policies of the EDA must be approved by the City Council. (g) The EDA shall submit all planned activities for influencing the action of any other governmental agency, subdivision, or body to the City Council for approval, 6.02. The EDA may exercise all the powers under the EDA Act, including, but not limited to, the following; (a) all powers under the HRA Act. (b) all powers of a city under Minnesota Statutes, Section 469.124 to 469.134. (c) all powers and duties of a redevelopment agency under Minnesota Statutes, Sections 469.152 to 469.165 for a purpose in the HRA Act or the EDA Act, and all powers and duties in the HRA Act and the EDA Act for a purpose in Minnesota Statutes, Sections 469.152 to 469.165. (d) the authority to acquire property, exercise the right of eminent domain; make contracts for the purpose of redevelopment and economic development; serve as a limited partner in a partnership whose purpose is consistent with the EDA's purpose; buy supplies and materials needed to carry out development within the EDA Act; and operate and maintain public parking facilities. (e) the authority to issue bonds in accordance with the EDA Act and the HRA Act. (f) the authority to levy special benefit taxes in accordance with Section 469.033, subdivision 6 of the HRA Act in order to pay or finance public redevelopment costs (as defined in the HRA Act), subject to approval by the City Council in accordance with Section 469.033, subdivision 6. (g) all powers under Minnesota Statutes, Sections 469.474 to 469.179. 6.03. As provided in the EDA Act, it is the intention of the City Council that nothing in this resolution nor any activities of the EDA are to be construed to impair the obligations of the City or HRA under any of their contracts or to affect in any detrimental manner the rights and privileges of a holder of a bond or other obligation heretofore issued by the City, the EDA or the HRA. Section 7. Implementation, 7.01. The City Council will from time to time and at the appropriate time adopt such ordinances and resolutions as are required and permitted by the EDA Act to give full effect to this resolution. 7.02. The Mayor, the City Administrator, and other appropriate City officials are authorized and directed to take the actions and execute and deliver the documents necessary to give full effect to this resolution. 7.03. Nothing in this resolution is intended to prevent the City from modifying this Enabling Resolution to impose new or different limitations on the EDA as authorized by the EDA Act. ADOPTED BY the City Council of the City of Monticello on this 27th day of February, 2012. CITY OF MONTICELLO e&- zee Clint Herbst, Mayor ATTEST: Je '•X , City Administrator EDA Agenda: 01/13/15 8. Consideration to approve a contract for service for a Limited Phase II Environmental Site Assessment (ESA) for EDA -owned property at 130 East Broadway (AS) A. REFERENCE AND BACKGROUND: The EDA is asked to consider approving a contract with WSB & Associates for a Limited Phase II ESA for the EDA property at 130 East Broadway. As the EDA is aware, the Phase I Environment Site Assessment completed on the EDA and City -owned parcels on Block 34 indicated historical evidence of a coal gasification use and gas tank on the 130 East Broadway parcel. The EDA may also recall that when the building at 100 East Broadway was demolished, contamination was detected, which triggered a Phase II ESA. Through coordination between MnDOT and MPCA, the Phase II EDA evolved into a Limited Site Investigation. Although borings taken with the Limited Site Investigation on Block 34 did not indicate contamination which would be associated with this type of use, more in- depth study of the 130 East Broadway property is needed to fully understand whether contamination exists, and to what extent. None of the borings taken previously were on the 130 East Broadway site itself. WSB has prepared a contract with scope of work to document the above. Al. Budget Impact: The cost for the Phase II EDA is $9,820. The contract for services is a not -to- exceed cost. The cost would be coded against TIF 1 -22 per the previously approved Interfund Loan Resolution 2014 -025, or alternatively, against a future TIF district per the previously approved Interfund Loan Resolution 2014 -095. The expenses are not eligible for reimbursement through a state funding source. A2. Staff Workload Impact: Minimal; limited to consultation with WSB and preparation of this report. B. ALTERNATIVE ACTIONS: Motion to authorize a contract agreement with WSB & Associates for a Limited Phase II ESA for EDA -owned property at 130 East Broadway. 2. Motion of other. C. STAFF RECOMMENDATION: City staff recommends Alternative 91. The analysis proposed will provided additional clarity on the conditions of the site in terms of preparation for future redevelopment. EDA Agenda: 01/13/15 D. SUPPORTING DATA: Scope of Services and Agreement for Limited Phase II Environmental Site Assessment (ESA) AL WSB &Avsociatev. Inc. engineering • planning • environmental • construction December 15, 2015 Angela Schumann Community Development Director 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Scope of Work and Cost - Limited Phase lI ESA 130 Broadway East (Zoo Bar) Monticello, MN Dear Ms. Schumann: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 4800 Fax: 763 - 541 -1700 As requested, outlined below is a scope of work and cost to perform a Limited Phase II Environmental Site Assessment (ESA) at 130 Broadway East (Zoo Bar) located in Monticello, Minnesota (the Site). In 2014 WSB completed a Phase I ESA for a property titled Block 34 which included the Site. The Phase I ESA report identified evidence of a historic gas tank and possible coal gasification facility as a recognized environmental condition (REC) associated with the Site. The purpose of the Limited Phase II ESA is to determine if historic Site uses have resulted in subsurface contamination. The following tasks are proposed as part of this scope of work: Soil Borings WSB will complete a Limited Phase II ESA at the Site to assess the subsurface soil and groundwater conditions. The boring activities will include the following: • Complete a public and a private utility locate • Advance 4 mechanical push -probe borings to 20 feet below ground surface (bgs) • Advance 4 hand auger soil borings to 4 feet bgs o Use an electric coring machine inside the building to penetrate the concrete slab • Screen soils using a photoionization detector (PID) with a 10.6 eV lamp • Record general soil classifications /observations on a field log • Seal borings per Minnesota Department of Health (MDH) requirements St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com Ms. Angela Schumann December 15, 2015 Page 2 Soil and Groundwater Sampling WSB will collect soil and groundwater samples during the investigation. The sampling activities will include the following: • Collection of 8 soil samples per MPCA guidelines • Collection of 4 groundwater samples per MPCA guidelines • Submittal of samples to a MDH certified laboratory • Analysis of each soil and groundwater sample for the following parameters o Diesel range organics (DRO) using the Wisconsin Method o Gasoline range organics (GRO) using the Wisconsin Method o Metals using Method 6010 o Volatile organic compounds (VOC) using Method 8270 Reporting WSB will summarize the results of the Limited Phase II ESA in a final report. At a minimum, the report will include the following: • Scope of work • Sample location map • Sample methods and procedures • Investigation results • Conclusions and recommendations Scope Assumptions • Boring will be completed on City owned property • The City will provide access to the Site building • Subsurface obstructions will not inhibit boring advancement • Soil /groundwater samples will be submitted for laboratory analysis with a standard 10 day turnaround time • The City will provide one review /comment of the final report Total Cost and Schedule The cost to perform the above described Limited Phase II ESA is not -to- exceed $9,820, of which $7,000 is for drilling and testing with $2,820 for sampling, project management and the final report. WSB will contract with a drilling contractor and laboratory to perfonn the borings and analytical testing. If additional work is required beyond the scope outlined above, WSB will receive authorization from the City prior to completing any extra work. If you wish to authorize this work, please sign below and submit a copy to WSB. Ms. Angela Schumann December 15, 2015 Page 3 Sincerely, WSB & Associates, Inc. Ryan Spencer Senior Environmental Scientist I hereby authorize the above scope of work, schedule, and cost. Name (Print) Signature Date l'?> o tro 4waY F, t MAI C ?�," gar' DISCLAIMER: Maps and documents made available to the public by Wright County are not legally recorded maps nor surveys and are not intended to be used as such, The maps and documents are created as part of a Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal sources. The source data may contain errors. Additionally, maps and documents prepared by the GIS from multiple sources, even if derived from data that is error free, may not be reliable due to differences in the databases or computer programs of the source materials. Wright County has attempted to include more specific clarifications or advisories on the specific documents or maps however, none of the maps or documents should be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies are found please contact Wright County. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000), and Wright County shall not be liable for any damages or claims that arise out of the user's access to, or use of the maps, documents and data provided. ast Data Upload: 10/16/2014 9:49:38 AM ery pee j� i� / IDOLS ��- I dQ%Th'pad by Q u The Schne*r CorWatian .VVV k `J� —i $Ciutgjdar vww:.chnrdorGrcp tcen -� Qro{+•SG; Ran A�J,tT Lo(,S, l 14 A-( -- f"olk 1? 4- I EDA Agenda: 01/13/16 9. Consideration to authorize a contract agreement for a Limited Asbestos and Regulated Materials Survey and to authorize a Certificate of Survey for 349 West Broadway (AS) A. REFERENCE AND BACKGROUND: The EDA is asked to consider approving a contract with WSB & Associates for a Certificate of Survey and Limited Asbestos and Regulated Materials Survey for the EDA property at 349 West Broadway. Staff has brought this request forward to facilitate marketing and sale of the property. To -date, parties interested in the site have been reluctant to engage in further negotiations without understanding the potential costs for any remediation in the building. In addition, any building permit for future redevelopment or revitalization of the site would rely on a certificate of survey. Completion of these items will provide buyers with an additional level of understanding regarding the building and site. WSB has prepared a scope or work and agreement related to the hazardous materials study. The Certificate of Survey cost estimate is $3,500. Al. Budget Impact: The total cost to the EDA for the two items is estimated at $5,550. Funding would come from the EDA General Fund. A2. Staff Workload Impact: Minimal; limited to consultation with WSB and preparation of this report. B. ALTERNATIVE ACTIONS: 1. Motion to authorize a contract agreement with WSB & Associates for a Limited Asbestos and Regulated Materials Survey and completion of a Certificate of Survey for EDA -owned property at 349 West Broadway. 2. Motion of other. C. STAFF RECOMMENDATION: City staff recommends Alternative 91. As noted, both surveys will provide a better understanding for prospective buyers interested in future redevelopment or revitalization of the site. D. SUPPORTING DATA: Scope of Services and Agreement for Limited Asbestos and Regulated Materials Survey WSB && Associates, Inc. engineering • planning • environmental • construction January 7, 2016 Ms. Angela Schumann Community Development Director City of Monticello, MN 505 Walnut Street Monticello, MN 55362 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel 763 - 541 -4800 Fax 763 - 541 -1700 Re: Scope of Work and Cost - Limited Asbestos and Regulated Materials Survey Fred's Auto Body 349 Broadway West Monticello, MN 55362 Dear Ms. Schumann: As requested, outlined below is a scope of work and cost estimate to perform an Limited Asbestos and Regulated Materials (ARM) Survey at the commercial property located at 349 Broadway West in Monticello, Minnesota (the Property). WSB understands that the Property consists of a vacant former gasoline service station (Fred's Auto) that is currently owned by the EDA. The following tasks will be performed as part of the scope of services: Task 1 - Limited Asbestos Sampling WSB will conduct limited non - destructive sampling for asbestos - containing materials (ACM) per Minnesota Pollution Control Agency (MPCA), Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) guidelines and Minnesota Department of Health (MDH) Rules 4620.3460. Materials identified as ACM will be assessed and classified as Friable, Category I or Category II non - friable ACM. WSB will provide estimated quantities of ACM identified during the inspection. Task 2 - Limited Lead -Based Paint Sampling WSB will identify surfaces at the Property that have the potential to be recycled /disturbed during future renovation activities and collect samples of those surfaces for lead -based paint (LBP) analysis. If LBP is detected, the surfaces will be identified as requiring special management during recycling. Materials likely to be sampled include concrete, metal piping, and miscellaneous metal building components. Task 3 - Regulated Materials Inventory WSB will conduct a visual inspection to inventory potentially hazardous materials and other regulated wastes including, but not limited to, lead coatings, mercury, polychlorinated biphenyl (PCBs), heavy metals, treated wood, household hazardous waste, white goods and solid wastes per MnDOT S -72 (2104). The hazardous materials inventory will focus on materials requiring special handling and /or disposal and will follow the MPCA's Pre - Demolition Environmental Checklist and MnDOT requirements. Equal Opportunity Employer wsbeng.com Ms. Angela Schumann City of Monticello Page 2 Task 4 - Reporting WSB will summarize the results of the Limited ARM Survey in a final report The report will include at a minimum: laboratory results, a diagram showing sample locations, photographs of sampled materials, personnel and laboratory certifications and removal requirements for the demolition of the structure. Assumptions • The client will provide Property access • The Property building will be vacant • Limited non - destructive sampling methods will be used • It is anticipated that 20 asbestos samples will be collected and submitted for analysis • It is anticipated that 5 lead -based paint samples will collected and submitted for lead -based paint analysis • All samples will be laboratory analyzed under a standard 5 -day turnaround timeframe Total Cost and Schedule The cost to perform the described Asbestos and Regulated Materials Inspection is not to exceed $2,050. If additional work is required beyond this scope, WSB will provide the services on a time and materials basis with approval from the client. Upon authorization, WSB can initiate the work as early as January 18, 2016. If you wish to authorize this work, please sign below and submit a copy to WSB. Sincerely, WSB & Associates, Inc. Ryan Spencer Senior Environmental Scientist I hereby authorize the above scope of work, schedule, and cost Name (print) Signature Date EDA Agenda: 1/13/16 10. Consideration to approve 2016 Wright County Economic Development Partnership annual membership dues (AS) A. REFERENCE AND BACKGROUND: The Wright County Economic Development Partnership ( WCEDP) is requesting Monticello's annual membership contribution for year 2016. The WCEDP is membership - based economic development agency acting on behalf of the cities within Wright County. The WCEDP is financially supported by local community governments and other member partners. For 2016, the City of Monticello's requested contribution is $2,445.90, which is calculated on a per capita basis. There is no increase from 2015 Information on the organization's efforts and activities, along with dues invoice, is included for reference. Al: Budget Impact: This item will come from the EDA's 2016 Membership and Dues line item, which has approximately $7,500 in budgeted funds (accounting for the previously approved 2016 partnership with the Initiative Foundation). A2: Staff Impact: Upon hiring of the new ED Manager position, that employee will become more engaged in monthly and other special WDECP events, providing a more direct link to the organization. B. ALTERNATIVE ACTIONS: 1. Motion to approve authorizing payment in the amount of $2,445.90 for 2016 membership dues to Wright County Economic Development Partnership. 2. Motion to table action for further research and discussion. C. STAFF RECOMMENDATION: Staff is recommending that the City continue to participate in the Partnership. The organization is a valuable partner in the continued marketing of the community to a broader base of prospects. D. SUPPORTING DATA: WCEDP Membership Request December 10, 2015 Dear Member Investor, 2016 will soon be upon us! The WCEDP team would like to thank you for supporting the Wright County Economic Development Partnership. Your commitment to the vitality of Wright County through your member - investorship helps meet our shared goals. We hope that you continue to benefit and enjoy your association with the Partnership. Invaluable connections within the county, advertising opportunities, capacity building workshops, retention and expansion resources (technical and financial), promotion of your organization, and a liaison to numerous regional and state organizations and programs are some of the many benefits you as a Member Investor receive directly. We strengthen and promote Wright County and our member investors through building relationships between our communities and businesses, working as business advocates, and supporting the greater County develop a sustainable economic profile. Our organization has a great impact on our community. As partners, we can assure that impact continues. What is in store for 2016? • CEO Class Concept for Wright County Schools • A simpler access to County -wide loan funds • Continuing to address, along with the Initiative Foundation and the CMJTS, the workforce skills gap • Holistic marketing campaign o Direct focus to fill a void in our economic development strategy; work to effectively market our "products" as a County (Stats, Sites, Sectors, and Employers) • Continuing business retention and expansion efforts • Increased involvement of the Small Business Development Center (SBDC) assistance in Wright County If you have any questions or would like additional information, please contact Duane via e-mail dno _rthagen @wrightpartnership.org or call 763 - 477 -3086. We are always open to new ideas and look forward to another productive year. Thank you for your support. Duane Norttlagen d y Wright Oounlu Economic Development Partnership P.14r,ZwV, fvr o,CjA7tK j;taks 4800 Cleans Diwe 1 Rockfofd, MN 55373 Wright County Economic Development Partnership PO Box 525 Rockford MN 55373 763.477.3035 jstrum @wrightpartnership.org 1 mild _r Wright Counts{ acono k Development PartnefShlr, 2016 Member Investor Dues Total Discount If you have any questions please contact Jeanene at 763.477.3035. Date: 11/9/2015 Jeff O'Neil City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362- $2445.90 Subtotal $2445.90 Sales Tax Total $2445.90 Thank you for your participation! 2016 Member Investor Support Structure Associate $290.00 (not for profit organizations that do workforce training & economic development) Banks and Lending Institutions Deposits up to $24.9M $400.00 Deposits of $25M to $49.9M $680.00 Deposits of $50M + $940.00 Businesses* (Healthcare, Contractors, Developers, Manufacturing, Realtors, Engineering, etc.) 1 to 10 employees $300.00 11 to 24 employees $420.00 25 + employees $535.00 Entertainment Industry $290.00 Municipalities ** <1000 to 1250 $150.00 plus .10 /capita 1251 to 4999 $600.00 plus .10 /capita >5000 $1,170.00 plus .10 /capita Townships $160.00 plus .10 /capita Utility Providers $1,170.00 plus .10 /capita Wright County $55,000.00 Honorary Members FREE (chambers of commerce) * number of employees includes active owners, management, and regular employees over 20 hours per week ** per capita rates are based on most recent projections provided by the State of MN P: 763 - 477 -3086 E: dnorthagen @wrightpartnership.org ; W: www.wrightpartnership.org EDA Agenda: 01/13/16 11. Economic Development Report (JO /AS) 2016 City Budget and Levy The City Council adopted a final budget and levy for 2016 on December 14th, 2015. The Council's action included the adoption of the HRA levy for 2016. More information on the levy and budget items can be found by clicking on the Council agenda page here. Transportation Projects The Planning Commission received a summary overview of the City's current transportation efforts as it relates to the Comprehensive Plan. That report is included here for the EDA's reference. The EDA will note that the City Council will be asked to consider awarding bids for the TH 25 /CSAH 75 project on January 25th (tentative date at this time). At that time, or shortly thereafter, the transfer of property for the turn lane from the EDA to the State will also occur. BCOL Update On December 14th, the City Council acted to approve match funding for a Phase X acquisition at the Bertram Chain of Lakes Regional Park. Wright County was informed that its FY2016 Park & Trail Legacy grant application on behalf of the City and County for Phase X has been selected for funding, pending legislative approval during the 2016 session. The grant application request was for $2,826,733. The $2.8 million grant is the largest grant received for the Bertram Chain of Lakes Regional Park project to -date. The City match to the $2.8 million grant is $350,000, plus an estimated $5,000 for closing and appraisal costs. The intention is to close on Phase X with Phase IX (match approved by the Council in July of 2015) in 2016. With closing on Phases IX and X, the acquisitions in the passive area of the park will be complete, leaving only 41 acres to be acquired in the active athletic area of the park. The City of Monticello and Wright County have each contributed or committed approximately $4.1 million toward acquisitions at Bertram through Phase X. This ratio represents an approximately 58% State /21% City /21% County funding split. When this project began, the City and County were working toward a funding split of 33% State /33% City /33% County for acquisition of the full regional park. The passage of the Legacy amendment has greatly and positively impacted the funding of the Bertram Chain of Lakes Regional Park. FNM The City Council has authorized the interview of three firms for management and operations of FiberNet Monticello. More information on this item will be presented by the City Administrator during the meeting. Planning Commission Agenda — 01/05/16 3B. Consideration of an update on the Monticello Comprehensive Plan — Transportation. (AS/WSB) A. REFERENCE AND BACKGROUND Each year, the Planning Commission is asked to complete an annual review of the adopted 2008 City of Monticello Comprehensive Plan, and to provide recommendations for amendment, if desired. The Comprehensive Plan states that an annual review of the plan "keeps an active and current focus on achieving the vision for Monticello and the use of the Comprehensive Plan." Staff has focused the 2016 annual review on two primary areas: 1. Core Annual Review Areas — areas specifically cited for annual review 2. Chapter 6 — Transportation — Update on planning called for within The Core Annual Review will occur in February of 2016 and will include an overview of the following areas: 1. Development trends and projects from the current years. 2. Summary of amendments to the Comprehensive Plan. 3. Discussion of current development issues and implications for the Comprehensive Plan. In January, Planning Commission's Comprehensive Plan review will focus on Chapter 6 - the City's Transportation Plan. The Transportation Plan includes capital improvements recommended for implementation. Representatives from WSB & Associates, the City's engineering firm, will be on hand to review the plan document and upcoming capital improvements. The following is a summary of the current status of these capital improvements. 1. Interchange Planning City Council authorized a planning study to determine a reasonable location or locations for a future I -94 Interchange within the City for the area currently designated "interchange planning area" within the City's adopted Comprehensive Plan. The land use study that is currently being completed by NAC, will be used to project and model traffic to ultimately justify a need and reasonable location of the interchange(s) for FHWA consideration. The planning study will include development of land use plan concepts addressing each of the four potential interchange scenarios (no build, interchange at Orchard Road, interchange at County Road 39, interchanges at both Orchard and County Road 39). Planning Commission Agenda — 01/05/16 The planning study is anticipated to be complete in February of 2016. A draft of the interchange study will be presented at a CC workshop likely in the spring /summer of 2016. 2. TH 25 /CSAH 75 Intersection Improvements The City received federal, state and county finding to complete improvements at the intersection of TH 25 and CSAH 75 (Broadway). Construction of will include adding turn lanes, medians, signal improvements, pedestrian access and safety improvements to ease congestion, improve accessibility and add capacity at this busy intersection. Lane closures on TH 25 and CSAH 75 will be in effect to construct the project. However, drivers will still be able to cross the intersection at all times. The project was re -bid on12/15/15 and bid results were favorable. Construction is anticipated to start in April 2016 and be complete in July 2016. An open house and other communication efforts will be completed prior to construction starting. The project cost is estimated at $1,600,000. Attached in Supporting Data is a drawing of the improvements. 3. TH 25/7" St Intersection and Streetscape Improvements At the December 14, 2015 City Council meeting, the City approved a feasibility study that addresses improvements to the intersection of TH 25 and 7a' Street along with reconstruction of core streets between TH 25 and Washington Street and between CSAH 75 and 7a' Street. Improvements considered for improving the safety and operations of the TH 25/7a' Street intersection include: • Addition of right turn lanes for northbound and southbound TH 25 • Addition of right turn lane for westbound 7th Street • Change the left turn phasing to Flashing Yellow Arrows on all approaches Streetscape improvements are proposed to establish a gateway into the city. These improvements utilize specific boulevard landscape elements, plant materials and wayfinding for the TH 25 corridor between 7a' Street and 6t' Street with enhancements at the corners of TH 25 and 7a' Street, 6t' Street and 7th Street and Cedar Street. A plaza with City monument sign and wayfinding map is proposed at the northeast corner of TH 25 and 7a' Street. Attached in Supporting Data is a drawing of the intersection layout and streetscape plan. The project cost is estimated at $1,500,000 for the intersection and streetscape improvements. Construction of a retaining wall along 7a' Street adjacent to Hillside cemetery, which is needed to accommodate construction of the proposed right turn lane, is anticipated to be Planning Commission Agenda — 01/05/16 constructed in February 2016. The remainder of the intersection improvements is anticipated to occur in the summer /fall of 2016 as well. The adjacent street Reconstruction project is anticipated to occur in the summer /fall of 2016 as well. 4. Fallon Ave Overpass At the May 26, 2015 meeting, the City Council selected a concept alignment plan for the Fallon Avenue overpass, which includes roundabouts at the intersections of Fallon Ave and Chelsea Road and 7th Street and Washington Street. Currently City staff and the City attorney are negotiating right of way acquisition with St Henry's Church. After that is complete along with other parcel right of way acquisitions, the Council will consider authorizing final design for construction. The project cost is estimated at $6,000,000 with construction to occur in 2017 at the earliest, pending the outcome of right of way acquisition. Attached in Supporting Data is the selected concept plan. 5. 95' St Extension On November 23, 2015, the City Council authorized preparation of a Feasibility Report and preliminary design alignments for the extension of 95th Street between Gillard Avenue and Broadway Street. This connecting roadway is identified in the City's Transportation Plan with the date for construction intended to occur when the need demands. Given the growth in the area and traffic capacity on Gillard Avenue, along with crash rate and severity at 39 /Gillard Avenue, it was determined that the need was sufficient to justify preparation of a feasibility study at this time. Preliminary alignments are being developed at this time to be presented to the City Council in early 2016, with potential construction in 2016 if approved. The project cost is estimated at $1,500,000. 6. TH 25 Corridor Coalition Representatives from City of Monticello, Big Lake Township, City of Big Lake, Sherburne County, and Wright County have been working toward development of a program supporting joint planning of transportation improvements. This effort is intended to address short and long term congestion along the Highway 25 Corridor between State Highway 10 and I -94. A draft Joint Powers agreement was approved by the City Council on December 14, 2015 which represented the culmination of the efforts of the group toward establishing an organization to assist with guiding and funding transportation investments along the corridor. Planning Commission Agenda — 01/05/16 See in Supporting Data the attached agenda item and agreement. B. ALTERNATIVE ACTIONS: No action of the Commission required at this time. C. STAFF RECOMMENDATION: Staff believes that the Comprehensive Plan document continues to represent the goals and objectives outlined by the City, providing a guide for future development. Continued annual review and amendment as necessary are important to the continued validity of the document. D. SUPPORTING DATA: A. Comprehensive Plan Chapter 6: Transportation Plan To access the Comprehensive Plan and the Transportation Plan (Chapter 6) please visit www.ci.monticello.mn.us. Click on "City Departments ", then "Community Development ", "Planning ", and then "2008 Comprehensive Plan ". B. TH 25 /CSAH 75 Intersection Improvements C. TH 25/7a' St Intersection and Streetscape Improvements Concept Illustration D. Fallon Ave Overpass, Concept Drawing E. TH 25 Corridor Coalition Agenda Item & Agreement r ix 25 & c5an io improvements — Monticello, Minnesota FULL DEPTH BITUMINOUS MILL CONCRETE CURB PARKING -6'y Monticello j hj SIDEWALK - -- March 5, 2015 RECONSTRUCTION ' & OVERLAY & MEDIAN LANE Mass Plant! Perennia Ornamental Grasses J TH25 & 7th Gateway Design � Monticello —Preliminary Masterplan Enlargement low i' Sidewalk Plantings; Variety of Shrubs and Ornamental Perennial Ornamental Perennials asses Boulevard Stamped ccrete Ribbon Shade Tree Existing Concrete ------ a Median 2' Stamped Concrete Ribbon 4'Perennk I Ornamental Grasses Boulevard '. f 8'Sldewallk" Custom Concrete ROCK Monument at Corners rARnFNL Proposed Signal Pole Location EastbOUnd Westbound Traffic Traffic : MR 1. 5' 3 14, 6. 2' 2-5' Sidewalk 0vd Thru Lane Left Turn Thru Lane Right Turn Sidewalk Wall Planting Lane Lane 7th st bo' Section ■ X 02596-100 Date WS6 Project Number: November 2, 2015 X12' Back of Wall to Fence Small Ornamental Trees re 5' Back of Wall to Fence Sidewalk Decorative 13' Wide Pedestrian Crosswalks 77' Modular Block Wall 73 0 To* 20 1' 10' t,'�Srnall ornamental Trees _j Mass Plant! Perennia Ornamental Grasses J TH25 & 7th Gateway Design � Monticello —Preliminary Masterplan Enlargement low i' Sidewalk Plantings; Variety of Shrubs and Ornamental Perennial Ornamental Perennials asses Boulevard Stamped ccrete Ribbon Shade Tree Existing Concrete ------ a Median 2' Stamped Concrete Ribbon 4'Perennk I Ornamental Grasses Boulevard '. f 8'Sldewallk" Custom Concrete ROCK Monument at Corners rARnFNL Proposed Signal Pole Location EastbOUnd Westbound Traffic Traffic : MR 1. 5' 3 14, 6. 2' 2-5' Sidewalk 0vd Thru Lane Left Turn Thru Lane Right Turn Sidewalk Wall Planting Lane Lane 7th st bo' Section ■ X 02596-100 Date WS6 Project Number: November 2, 2015 X12' Back of Wall to Fence Small Ornamental Trees re 5' Back of Wall to Fence Sidewalk Decorative 13' Wide Pedestrian Crosswalks 77' Modular Block Wall 73 0 To* 20 1' 10' f o +� wk 416 f } 4 r f oa,REn 4i1, ANaE ► ! caNCRtre eLw # WALL FILLSIDE CEMETARY •' Itti k # RETAMNO ULL _ REMOVE E% ORVEVMY i9 ♦P 16 2L Jk lip, ow9ale W" 1K WW RMT TURN LANE RUA WO V1LL * CONCRETE M'AIJC - s- r t , der ,+' r IE s. CONCRETE wAUC AF FRO 3 r 2W STACKM r ic„ i- i s rte• i W39P J- N. 0Y5B&'IW 9qM IWP],MIS ��/ �a�xe�lenvemeswm,sulmaoo 2016 STREET RECONDITIONING & UTILITY CONSTRUCTION �� CITY Or cml��aaNa,ecoo, I �Y Mim midis, MN 55478 �r Monticell Figure Number L iNFlUVnucvxE Q,YaNEWNGN°� MONTICELLO, MINNESOTA Gate: Ar;ntee 5/20/2015 1 L -14 y Ai mL Kk - — ------ -t Chelsea Road is 1p Ak SIN" City Council Agenda: 12/14/15 20. Consideration of adopting Highway 25 Corridor Coalition Joint Powers Agreement (JO /JS) A. REFERENCE AND BACKGROUND: As you know, City staff and consultants along, with Tom Perrault and Lloyd Hilgart, have been working with representatives from Big Lake Township, City of Big Lake, Sherburne County, and Wright County toward development of a program supporting joint planning of transportation improvements. This effort is intended to address short and long term congestion along the Highway 25 Corridor between State Highway 10 and I- 94. Presented before you is a draft Joint Powers agreement which represents the culmination of the efforts of the group toward establishing an organization to assist with guiding and funding transportation investments along the corridor. Please review the proposed Joint Powers Agreement (JPA) for articulation of the need, responsibilities, and funding of the organization. Following is an excerpt from the JPA pertaining to the responsibilities of the Highway 25 Coalition as articulated in the JPA. a. Examination of the impacts of continued growth in member jurisdictions on traffic patterns. b. Conducting traffic studies defining and identifying priority improvements. C. Preparation of collaborative project design and delivery recommendations. d. Study of various transportation risks associated with improvement alternatives and associated timing of the construction of improvements. Identification and application for funding of activities via grant programs. f. Development of unified effort among local and state interests in obtaining funding of improvements to include: (i) providing input and leadership within each Member community on matters pertaining to Corridor improvement planning and implementation; and (ii) advocacy at the State and Federal level. g. Partnering with MNDOT on regional transportation decisions and involvement in regional policy decisions and discussions. h. Incorporation of public input in planning efforts. During the month of December, on an individual basis, each of the proposed participants in the JPA will determine whether or not to adopt the agreement. According to the draft JPA, the agreement does not become active until all five of the communities sign on. City Council Agenda: 12/14/15 A quick word of thanks to WSB for the initial work in pulling the group and to representatives from MNDOT who participated in the discussion. This agreement has been reviewed by the City Attorney. Al. Budget Impact: NA None for 2016 A2. Staff Workload Impact: NA Staff attendance at meetings as required. Meetings expected to be held on a quarterly basis with frequency to adjust in response to need. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Joint Powers Agreement as proposed. 2. Motion to modify and adopt. 3. Motion to deny adoption. 4. Motion to table. C. STAFF RECOMMENDATION: Staff recommends Alternative 91. D. SUPPORTING DATA: • Highway 25 Corridor Coalition Joint Powers Agreement 2 DRAFT HIGHWAY 25 CORRIDOR COALITION JOINT POWERS AGREEMENT This j oint powers agreement (the "Agreement ") is entered into this day of , 2016, by and between the City of Monticello, a municipal corporation under the laws of Minnesota, the City of Big Lake, a municipal corporation under the laws of Minnesota, Big Lake Township, a public corporation under the laws of Minnesota, Sherburne County, a body corporate and politic under the laws of Minnesota, and Wright County, a body corporate and politic under the laws of Minnesota. The parties to this Agreement are hereafter referred to individually as "Member(s)" and collectively as the "Highway 25 Coalition." RECITALS WHEREAS, Minnesota Statute § 471.59 authorizes the joint and cooperative exercise of powers common to the Members; and WHEREAS, State Highway 25 between I -94 and State Highway 10 (the Corridor) has become a vital local transportation artery supporting the social and economic well -being of the Members; and WHEREAS, the Highway 25 Corridor between I -94 and State Highway 10 is an important connecting link to two major highways that serves a growing regional and statewide traffic demand; and WHEREAS, transportation pressure along the Corridor has grown sharply in recent decades mirroring the growth of State, regional and local populations which have caused a significant erosion of traffic capacity; and WHEREAS, with the growth of local, regional and statewide traffic, along with the increase in rail activity, the Highway 25 Corridor between I -94 and State Highway 10 has become increasingly congested. Continued growth is destined to further degrade the operation of the Corridor which will hamper economic development and negatively impact all that travel along and across it on a daily or periodic basis; and WHEREAS, a pre- existing development pattern, the Mississippi River and Burlington Northern railroad all present physical challenges to development and operation of a corridor with sufficient capacity to meet existing and future needs; and WHEREAS, given the availability of undeveloped land and projected growth in traffic demand over time, it is appropriate for member communities to engage in a joint planning effort for the sake of efficient and orderly transportation facilities development; and 184649v2 WHEREAS, failure to plan and develop improvement priorities will ultimately result in added cost and lost opportunities for members of the Highway 25 Coalition and the State of Minnesota; and WHEREAS, the potential of gaining grant funds, as well as State and Federal funding assistance, for Corridor related improvements are greatly enhanced through development of a unified voice; and WHEREAS, each Member has adopted a Resolution finding that it is in the best interests of the citizens of each jurisdiction to enter into this Agreement. NOW THEREFORE, pursuant to Minnesota Statutes § 471.59, and in consideration of the mutual undertakings herein expressed, the parties agree as follows: The Highway 25 Coalition mission is to have the Corridor appropriately expanded to operate effectively to create timely mobility for workers and emergency response while saving and enhancing lives through reducing crashes, eliminating rail conflicts and encouraging more broad economic growth and better connected communities. 2. Activities of the Highway 25 Coalition to include the following; a. Examination of the impacts of continued growth in Member jurisdictions on traffic patterns. b. Conducting traffic studies defining and identifying priority improvements. C. Preparation of collaborative project design and delivery recommendations. d. Study of various transportation risks associated with improvement alternatives and associated timing of the construction of improvements. Identification and application for funding of activities via grant programs. f Development of unified effort among local and state interests in obtaining funding of improvements to include: (i) providing input and leadership within each Member community on matters pertaining to Corridor improvement planning and implementation; and (ii) advocacy at the State and Federal level. g. Partnering with MNDOT on regional transportation decisions and involvement in regional policy decisions and discussions. h. Incorporation of public input in planning efforts. 3. Joinder of Member Political Subdivisions. The undersigned Members hereby agree to join together for the purpose of coordinating short and long term Corridor planning and system funding efforts and establishing a joint funding source for said activities through 184649v2 establishment of the Highway 25 Corridor Coalition. This Agreement shall become effective upon adoption of a resolution by the governing body of no less than 5 Members, and shall be binding on all the Members who have joined through adoption of a resolution by their respective governing bodies through December 31, 2020, unless otherwise extended or amended by the Members that have signed this Agreement. Near the end of the term of the Agreement, Members will assess the effectiveness of the organization and determine whether or not to continue or disband. 4. Highway 25 Coalition Board Composition. Each Member shall appoint annually a representative to the Highway 25 Coalition Board. Each Member may appoint an alternate representative who may act in the place and stead of an absent representative from that Member jurisdiction. 5. Meetings. The Board shall meet at least quarterly on a schedule determined by the Board. All meetings of the Board shall be conducted in a manner consistent with the Minnesota Open Meeting Law, Minn. Stat. § 13D.01, et. seq., as amended. Special meetings may be called by the Board Chair or upon written request of three (3) or more members of the Board. Written notice of any special meetings shall be sent to all Board members and to the City Clerk of each City to comply with posting requirements. 6. Powers and Duties. The powers and duties of the Board include, but are not limited to, expending funds for the purposes noted above including: a. Approve a work plan and annual budget. In July of each year, the Highway 25 Coalition will establish a work plan and budget for the following fiscal year. b. Although projects are intended to be completed within a prescribed budget approved on an annual basis, the Board has the flexibility to modify work plan and associated expenditures as it deems necessary to support the mission of the Highway 25 Coalition. In addition, the Board has the option to seek additional funding from its Members outside of the budget as needs arise. C. Seek grant funds supporting planning efforts and to utilize funds on hand as necessary to meet grant program fund matching requirements. d. Apply for, receive, and expend State and Federal funds available for funding goals of the Highway 25 Coalition, as well as funds from other lawful sources, including donations. Enter into contracts with public or private entities as the Board deems necessary to accomplish the purpose for which the Board is organized, including, but not limited to, the use of consultants. f. Obtain such insurance as the Board deems necessary for the protection of the Board, its property, members of the Board, and Members. 184649v2 7. Funding Formula and Accounting. In January, each Member shall contribute its share of the annual budget based on the following formula: a. Sherburne County and Wright County to evenly split 50% of the total cost. b. City of Monticello, City of Big Lake, Big Lake Township and other local jurisdictions that so choose to join will evenly split the remaining 50% of the total cost. C. Accounting services supporting Highway 25 Coalition activities shall be provided by one of its Members with this assignment made by the Board on an annual basis or as needed. 8. Jurisdiction Liaison Responsibilities. Individual Board members and associated staff are responsible for maintaining ongoing communication with the Board he /she represents to include presentation of the annual work plan and budget to their Board. 9. Voting. Each Member shall have one vote on the Board. A quorum shall consist of a simple majority (51 %) of representatives from the membership. An affirmative four - fifths (4/5) vote of all the members of the Board shall be required by the Board to take action. 10. Officers. There shall be a chair, a vice chair, and a secretary elected from the members of the Board at the initial meeting of each year. The Board may elect or appoint such other officers as it deems necessary to conduct its meetings and affairs. 11. Effective Date /Termination. This Agreement shall become effective upon execution by all of the Members after adoption of an authorizing resolution by the governing body representing each Member jurisdiction and shall continue in effect for five (5) years after the date of execution of the last Member to execute this Agreement. This Agreement shall remain in effect until a party hereto gives notice to the Board of its intention to withdraw. Notice of withdrawal must be given by July 1St of a given year. Termination will be effective at the conclusion of the calendar year. This Agreement shall remain in effect as to the remaining Members provided that there are three (3) or more Members who desire to continue operating the Board. The withdrawing Member shall not be entitled to compensation or distribution of any assets of the Board. In the event of dissolution of the Board, all remaining funds after satisfaction of all payments and other financial obligations shall be returned to the Members in the same manner in which the Members contributed funding to the Board in the last full calendar year prior to dissolution. 12. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to any jurisdiction, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. 184649v2 13. Entire Agreement. This Agreement contains the entire agreement between the parties and supersedes all oral agreements, representations between the parties relating to the subject matter thereof. Any alteration, variation, modification or amendment of this Agreement shall be valid only if in writing and executed by all parties. 14. Titles of Sections. The titles of sections of this Agreement are inserted for convenience of reference only and shall be disregarded in constructing or interpreting any of the provisions hereof. 15. Severability. If any section, subdivision or provision of this Agreement shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, subdivision or provision shall not invalidate or render unenforceable any of the remaining provisions. 16. Governing Law. This Agreement shall be interpreted in accordance with the laws of the State of Minnesota. 17. Indemnification and Hold Harmless. The Highway 25 Corridor Coalition shall fully defend, indemnify and hold harmless the Members against all claims, losses, liability, suits, judgments, cost and expenses by reason of the action or inactions of the Board and /or employees and /or the agents of the Highway 25 Corridor Coalition, except for any act or omission for which the Member's employee is guilty of malfeasance, willful neglect of duty or bad faith. This Agreement to indemnify and hold harmless does not constitute a waiver by the Highway 25 Corridor Coalition, any Member or any participant of the limitations on liability provided under Minn. Stat. § 466.04. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minn. Stat. § 471.59, subd. I a(a); provide further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other parties . The parties to this agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other parties. Each Member acknowledges and agrees that it is insured or self - insured consistent with the limits established in Minnesota State Statute. Each Member agrees to promptly notify all parties if it becomes aware of any potential Board related claim(s) or facts giving rise to such claims. 18. Data Practices. All government data shall be handled in accordance with the Minnesota Government Data Practices Act and Federal and State laws and regulations concerning the handling and disclosure of data. All contracts entered into by the Highway 25 184649v2 Coalition shall contain a provision which requires the vendor to comply with and defend and indemnify the Members for a violation of this provision. 19. Counterparts. This Agreement may be executed in counterparts, each one of which will constitute one and the same instrument. 20. Waiver. In the event that any provision contained in this Agreement should be breached by any party and thereafter waived by any other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. 21. Amendments. This Agreement may be amended only by unanimous agreement of the Members as evidenced by resolutions adopted by their respective governing bodies. 22. Disputes. The Members agree that they will submit any disputes under this Agreement to mediation prior to resorting to an action in Court. By signing this Agreement, the parties hereto certify that the same has been approved by their respective Boards. Big Lake Township City of Big Lake Board Supervisor ATTEST: Board Clerk City of Monticello Date: Date: By Date: Mayor ATTEST: Date: City Administrator 184649v2 By Mayor ATTEST: City Administrator Wright County LM Date: Date: Date: Board of Commissioner Chair ATTEST: County Coordinator Date: Sherburne County Date: Board of Commissioners Chair ATTEST: Date: County Coordinator 184649v2