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Parks Commission Agenda Packet 09-20-2001 . Members: AGENDA REGULAR MEETING - PARKS COMMISSION Thursday, September 20,2001 - 4:30 p.m. Monticello City Hall, Academy Room Larry Nolan, Earl Smith, Fran Fair, Rick Traver and Nancy McCaffrey Council Liaison: Staff: I. 2. ,., ~. 4. 5. . 6. 7. X. 9. 10. II. 12. . Roger Carlson Gregg Engle and Jeff O'Neill Call to order. Approval of the minutes of the regular meeting on August 23,2001. Consideration of adding items to the agenda. Citizens requests. Soccer Budget Expenditure - Recreation Program Kick-Back - Goals West Bridge Park - Play structure Pioneer Park - Shelter Update Discussion of Gillard A venue/CR 39 Pathway Loop Park Maintenance Items Parkside Park Project River Mill Park Update Adjourn . . . MINUTES REGULAR MEETING - PARKS COMMISSION Thursday, August 23, 2001 - 4:30 p.m. Members Present: Larry Nolan, Nancy McCaffrey and Earl Smith Members Absent: Staff: Fran Fair, Rick Traver and Council Liaison, Roger Carlson Gregg Engle, Parks Superintendent 1. Call to Order. 2. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. leffO'Neill provided a brief update on the Gillard pathway and the River Mill pathway before leaving. He reported that the city engineer is looking at costs for construction of the proposed trail segment to be located in front of the houses along Gillard Avenue. Preliminary findings indicate that to construct the pathway along the ditch line would be both difficult and costly. One option would be to construct the trail along the road bed at the top. Another option would be to build the trail closer to the front yards ofthe property owners. The engineer will be providing cost estimates for all three options. On the River Mill trail, the developer has indicated that he will install the trail segment through the outlot at no cost to the city. The city will be responsible for constructing the trail along the top of the sliding hill. There are monies in the trail/pathway fund that could be used for that purpose. Approve minutes of the reeuIar meetine of July 19.2001 and the special meetine of Aueust 13. 2001. EARL SMITH MOVED TO APPROVE THE MINUTES OF THE JULY 19,2001 MEETING AS PRESENTED. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. EARL SMITH MOVED TO APPROVE THE MINUTES OF THE SPECIAL MEETING OF AUGUST 13, 2001 AS PRESENTED. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addine items to the aeenda. 4. It was noted that an update was provided on the Gillard Avenue pathway. Citizens requests. None . Parks Commission Minutes - 8/23/01 5. Budeet Reform Gregg Engle reported on the preliminary 2002 budget. After submitting his budget, Gregg Engle was informed that the budget would have to be trimmed back to $600,000. Currently maintenance and operations comprises $505,185 of the budget. Gregg Engle reviewed with the Parks Commissions what items he had cut from the preliminary 2002 budget and what items were retained. One area he reduced was the equipment expenditures. The proposed 2002 budget contains expenditures for the following equipment: 1) Replace 955 John Deere tractor; 2) 1/4 backhoe and 3) skid steer trailer. The original preliminary budget was $749,235 and he cut it back to $600,235. 6. Capital Improvements 2002 Discussion Based on the revised preliminary budget, the Parks Commission discussed some of the capital outlays [or 2002. Improvements to Ellison Park are pretty much completed and the West/East Bridge park development was proceeding along fairly well. The remaining major park to be developed is Pioneer Park and in one ofthe park tours conducted earlier, the Parks Commission listed improvements needed. The initial focus will be on the shelter, parking lot and skating rink. . 7. West Bridee Park/East Bridee Park Improvement Update Gregg Engle reported on the bid results for the playground structure at West Bridge Park. Wisconsin Playground came in at $35,000 and Midwest Playground came in at $37,000. In looking at placement of the structure in the park, it was discovered that the area proposed for the playground structure contained utility lines. While these lines are 12' deep, both the Public Works Director and the City Engineer advised against placing structures over the utilities. In light of that Gregg Engle offered the following options for the Parks Commission to consider: 1) Parks Commission could go to the Council and ask their approval of placing the playground structure over the utilities; 2) Review the park development plan and move the existing play structure more to the north. This would require removing and relocating the path. In this location the new playground structure would not be readily seen from TH 25; and 3) Place the new playground structure where the existing structure is. Earl Smith felt that the park was a key element in the North Anchor area and the play structure is a showpiece for the park. He felt it should remain in the area originally designated. He felt placing it elsewhere would diminish its effect. The Parks Commission discussed the various options, including the amount of work and the difficulty of moving the pathway or the existing play area. . EARL SMITH MOVED TO RETAIN THE PLACEMENT OF THE PLAYGROUND STRUCTURE AS ORIGINALLY LAID OUT. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The Parks Commission felt that the risk of something happening with the utilities that would require the moving of the playground structure was minor. Nancy McCaffrey asked if the situation arose where the play structure had to be moved, would it be done by city staff or the . . . Park Commission Minutes - 8/23/01 company who installed it. Gregg Engle replied that it depended on whether it was still under warranty or not. If it was moved by city staff while during the warranty period that would cancel the warranty. Larry Nolan will talk to Jeff O'Neill to determine if this something that should come before the Council. Gregg Engle discussed some other items relating the play structure including a proposal for curbing for the 5' walkway around the structure. He has also talked to North Country Landscaping to get an estimate for putting in the wall into the hill behind the play structure. The Parks Commission discussed types of material for landscaping such as natural stone or anchor block. The city engineer had recommended removing at least 12" of material, placing a geotextile mat and placing larger stones (8"-10") instead ofthe river rock (4"-6") originally suggested. The public works director felt that there should be a 5' strip at the top for snowplowing so that the plow wings would not hit the rocks. 8. Meadow Oaks/Parkside Park Update The Park Department staff planted trees at Parkside this week near the "Park and Ride" area. 9. Discussion/A2reement on Battle Rapids Extension Homeowners in the Battle Rapids area asked to have staff include in their maintenance the area just beyond the pole. Originally the Parks Commission had stated that staff should go just to the pole with their maintenance of the area. The Parks Commission left it to the discretion of the Park Supervisor. Ifhe had time and staff to do this, they had no problem extending the area that was maintained. The property owners were informed that any removal of trees in the area would have to be approved by the DNR. 10. D.E.D. Proeram Undate Gregg Engle reported that the removal of 18 tree with Dutch Elm disease that were located on residential property is nearly complete. The removal of approximately 21 trees on city owned land would be removed later in the year when the work load is lighter. 11. Cemetery Undate Park Department staff is conducting an inventory of trees at Riverside Cemetery. Markers are also being placed to clearly designate what is lot and what is walkway. This is all being done in to better guide long term planning for the cemetery. 12. Pioneer Park Update Gregg Engle met with Mike Lundquist and Skip Sorenson and they are still working on the plans and getting cost estimates for construction. The Lions are attempting to get the concrete for the slab donated. The Parks Department will be starting site preparation in a couple of weeks. Nancy McCaffrey asked if the information she submitted on the cupolas was sufficient or ifthere was 3 . . . Park Commission Minutes - 8/23/01 anything else needed. Gregg Engle indicated that for the time being, he had the information he needed. 13. Consideration of Purchase of Soccer Goals Tabled until the next meeting. 14. Adiourn NANCY MCCAFFREY MOVED TO ADJOURN AT 5:50 P.M. EARL SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 4