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Planning Commission Agenda 02-03-2010 AGENDA MONTICELLO PLANNING COMMISSION WEDNESDAY, FEBRUARY 3rd, 2010 5:00 PM Mississippi Room, Monticello Community Center Commissioners: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz, and Barry Voight Council Liaison: Susie Wojchouski Staff: Angela Schumann, Steve Grittman – NAC 1. Call to order. 2. Consideration to approve the Planning Commission minutes of December 1st, 2009 and January 5th, 2010. 3. Citizen Comments. 4. Consideration of adding items to the agenda. 5. Housing Analysis Update 6. Consideration to review a request for extension of a Conditional Use Permit for Concept Stage Planned Unit Development for Kjellberg Estates Applicant: Ocello, LLC 7. Agenda Cable Posting Update 8. Community Development Director’s Report. 9. Adjourn. 5:45 PM – Monticello Zoning Ordinance Steering Committee Meeting Hilgart inquired in the City has inventoried how many homes are left that have hail damage and notified the owners that they need to repair the damage. Schumann indicated that the Building Department is in the process of closing out the remaining 700 open permits from the storm. After that, they will deal with the properties that present property maintenance problems and those that may have done work without permit. That last item may or may not be a priority for the City Council. However, whenever the City receives a complaint, the Department is immediately responding. Hilgart recommended going after the property maintenance properties first. Hilgart inquired for an update on Carlisle Village. Schumann explained that she had a conference call with Central Bank. Central Bank is the bank that has taken over the assets of Main Street Bank, which was shut down by the FDIC earlier in the year. The City has been informed that per FDIC requirements, all of its Main Street Bank letters of credit are no longer invalid. However, Central Bank representatives have indicated that it is their intent to meet the terms of the development agreements in place, which run with the land. She noted that all of the public infrastructure for the finally platted areas is in and performing. In terms of compliance with the tree preservation program, the original developer was up to date with requirements as of fall 2006. Since that time, very few permits have been pulled, so the bank has a relatively clean slate. That being said, she indicated that all of the requirements of the development agreement still apply to future developers and property owners. Schumann stated that if the Commissioners have additional concerns, she would be happy to include them with the other notations that she will provide to the bank. Hilgart inquired who is responsible for maintaining the cul-de-sac island. Schumann explained that in this case, once the landscaping is installed per development plans, the surrounding property owner, by development agreement, own an equal, undivided interest in the island and are responsible to maintain it. 7. Adjourn. MOTION TO ADJOURN BY COMMISSIONER SPARTZ. MOTION SECONDED BY COMMISSIONER GABLER. MOTION CARRIED, 5-0. El Planning Commission Agenda – 02/03/10 1 6. Consideration of a request for extension of a Conditional Use Permit for a Conditional Use Permit for a Concept Stage Planned Unit Development for Kjellberg Estates, a 372- unit mixed-residential development. Applicant: Ocello, LLC (AS) REFERENCE AND BACKGROUND A request for a one-year extension has been made by the applicant for the Conditional Use Permit for Concept Stage PUD for Kjellberg Estates. On September 6th, 2005, the Planning Commission reviewed and recommended approval of a concept stage planned unit development request for the proposed Kjellberg Estates project, submitted by Ocello, LLC. The City Council approved the concept stage PUD on September 12th, 2005. Subsequently, Planning Commission last approved a one-year extension of the CUP in January, 2009. The Concept Stage PUD approved for the Kjellberg Estates project is a 372-unit mixed residential development project adjacent to the Kjellberg West homes property and the Jefferson Commons commercial district. The project is proposed to consist of both single-family uses and a mix of townhome styles. The Planning Commission and City Council’s approval of the request was conditioned on a number of items, which were required to be addressed with any development stage application. The Monticello Zoning Ordinance requires that conditional use permits expire due to non-use after one year. The planning report for the original item has been provided for reference. In considering the request for extension in 2009, the Commission did note that the configuration and density of development represented by the concept plan was generally acceptable, although the Commission indicated that greater detail on the style and amenities would require a detailed review with the development stage application. ALTERNATIVE ACTIONS 1. Motion to recommend extension of the September 12th, 2005 Conditional Use Permit for Concept Stage Planned Unit Development for Kjellberg Estates to a date to be specified by the Commission, with the condition that all previously approved conditions be assigned to the extension. 2. Motion to recommend denial of an extension of the September 12th, 2005 Conditional Use Permit for Concept Stage Planned Unit Development for Kjellberg Estates, based on a finding to be made by the Planning Commission. 3. Motion of other. Planning Commission Agenda – 02/03/10 2 STAFF RECOMMENDATION Staff recommends approval of the extension to CUP for Concept Stage PUD. While a conceptual stage approval grants no development rights, it does infer that the general pattern of development is acceptable. As was noted, the Commission’s previous discussion indicated general support of the concept as proposed. If the Commission chooses to recommend denial of the extension, and the Council concurs, the applicant has the opportunity to immediately re-apply with a new concept plan. SUPPORTING DATA Exhibit A: Applicant Extension Request Exhibit B: Concept Stage PUD Plan documents Exhibit C: Staff Report for September 6th, 2005 Exhibit D: Planning Commission minutes of September 6th, 2005 Exhibit E: City Council minutes of September 12th, 2005 December 28, 2009 THE LAND 5FECIAL15T50 Ms. Angela Schumann City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362-8831 Sent Certified/Return Receipt RE Ocello, LLC, Request for Extension, Concept Stage Planned Unit Development, Kjellberg Estates Housing Development, Monticello, Minnesota Dear Ms. Schumann: On behalf of Ocello, LLC, we respectfully request another extension of subject Concept Stage Planned Unit Development, a housing development known as Kjellberg Estates. Current market conditions have still not improved, and thus, there is still no established date for moving forward with the development at this time. Market conditions need to improve to a degree that would indicate absorption of the proposed product types at an acceptable rate of absorption. It is intended that then the development would move forward proportionately. It is our understanding that the City is handling the acquisition of the necessary right- of-way for Redford Lane as required, from the land owner, in order to facilitate the required access to the proposed development. Thank you for handling this requested extension. Very tr ly yours, ?0 harles C. Pfeffer, Jr. cc: Shawn Weinand Pfeffer Company, Inc. 7200 Hemlock Lane, Suite 101 • Maple Grove, MN 55369-5587 763.425.2930 • FAX 763.425.2823 • pfefferco@aol.com • www.pfefferco.coin www TheLandSpecialists. com Planning Commission Agenda – 2/3/10 1 8. Community Development Director’s Update. (AS) Bertram Chain of Lakes Legacy Grant Award Wright County and the City of Monticello have received official word that the Bertram Chain of Lakes project has been awarded one of the first grants made under the new Minnesota Clean Water, Land & Legacy fund. The Legacy Park Grant Committee is recommending that the Bertram Chain of Lakes Project receive a grant in the amount of $400,000. This grant funding, awarded under the 2009 cycle, is in addition to 2009 DNR Regional Park Grant the project received, which was in the amount of $266,249. These two grant awards brings the City and County one step closer to the ability to purchase additional property at Bertram Lakes. As the Council is aware, the City and County currently own 318 acres of the 1200 acre property. The Bertram Chain of Lakes Advisory Council has been notified of this grant award and will provide a recommendation for Council’s review and decision as related to the potential use of grant funds and the grant match requirement in the near future. 2009 Building Permits Issued During 2009, there were 879 building permits that were issued, with a total valuation equaling $11,630,271.00. Nine of those building permits were for new construction single family homes. There has been one building permit issued for a new construction single family home already this year. Live Wright The Wright County Public Health Department has contracted with the Minnesota Institute of Public Health (MIPH) to collect information from community residents and leaders in an effort to understand what types of resources and improvements can be implemented for promoting better health. The project has been branded as Live Wright. This initiative is focused specifically in the cities of Buffalo and Monticello. Involvement in this project now may lead to grant funding opportunities for the city in the future. Representatives from Monticello schools, the Hospital District and the Senior Center have also been asked to participate. For more information on this effort, please contact Angela Schumann. 2010 Development Fee Policy Follow-Up Please find attached for the Planning Commission’s reference a staff report prepared for Council’s information regarding Development Fees and Policies for 2010. Off-Street Parking Ordinance Update To-date, no inquires have been received regarding the City’s offer to utilize the old bowling alley site for large commercial vehicle parking. Letters were sent directly to properties for which the City has received complaints regarding large commercial vehicle Planning Commission Agenda – 2/3/10 2 violations. A flyer describing the ordinance amendment will be inserted into this past weekend’s Shopper and has also been posted online. It can be accessed directly from the Home page. Front-Desk Staff News Cathy Kasper, one of our part-time City Hall receptionists, has decided to retire in the very near future. Cathy has said that she is looking forward to spending more time with family and friends and enjoying life after Monticello. Cathy’s retirement is also a wonderful opportunity for Kerry Burri, our second part-time receptionist. Kerry will transition to full-time hours beginning on February 8th. Please congratulate both Cathy and Kerry when you see them! TIF Management Plan The EDA and City Council held a joint workshop on Wednesday, January 13, 2010 to discuss follow-up steps to the approved TIF Management Plan. In general, members in attendance desired to utilize available funds for the purchase of downtown buildings from willing sellers. Further research will need to be completed in order to verify how much of the TIF budgets allow for purchasing of buildings. Staff will meet internally to discuss the various components and work with EDA attorneys and financial consultants to bring options and discussion points to the EDA at a future meeting. State of the City Event Please mark your calendars for Tuesday, February 16, 2010 to attend the State of the City Event at the monthly Chamber Lunch. City Staff, MFRA, and the U of M will be presenting. The whole business community is invited to this event. Staff would like as many elected officials in attendance as possible. Please contact Megan at (763) 271-3208 or Megan.Barnett@ci.monticello.mn.us if you will be able to attend. Think Spring – Think Spring Tree Sale This year’s Spring Tree Program is already in full swing. View this year's selection and download an order form at the City’s website. Orders are due March 26, 2010. Now Taking Reservation for the Community Garden The Monticello Community Center will be taking reservations the Community Garden plots beginning the morning of February 1st, 2010. Plots are only available to Monticello residents at this time. For 2010, there are approximately 12 plots available. To reserve a plot, please contact the MCC at 763-295-2954.