Planning Commission Agenda 09-07-2010AGENDA
MONTICELLO PLANNING cCOMMISSION
Tuesday, September 7th, 2010
6:00 PM
Mississippi Room, Monticello Community Center
Commissioners: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz,
and Barry Voight
Council Liaison: Susie Wojchouski
Staff: Angela Schumann, Ron Hackemnueller, Steve Grittman — NAC
Call to order.
2. Consideration to approve the Planning Commission minutes of August 3rd, 2010.
3. Citizen Comments.
4. Consideration of adding items to the agenda.
Continued Public Hearing - Consideration of a request for Amendment to Conditional Use
Permit for Planned Unit Development for Towne Centre Signage Plan.
Applicant: Silver Creek Development/City of Monticello
6. Public Hearing — Conditional Use Permit for Open and Outdoor Storage in an I-2 (Heavy
Industrial) District.
Applicant: All Elements, Inc.
7. Public Hearing — Amendment to the 2010 City of Monticello Zoning Map.
Applicant: City of Monticello
Community Development Director's Report.
9. Adjourn.
NOTE: A meeting of the Monticello Zoning Ordinance Steering Committee will convene
immediately after the regular Planning Commission meeting.
Planning Commission Minutes — 7/6/10
MINUTES
MONTICELLO PLANNING COMMISSION
Tuesday, August 3rd, 2010
6:00 PM
Mississippi Room, Monticello Community Center
To be provided under separate cover.
Planning Commission Agenda – 09/07/10
1
5. Public Hearing - Consideration of a request for Amendment to Conditional Use Permit
for Towne Centre Signage Plan. Applicant: Silver Creek Development
A. REFERENCE AND BACKGROUND
The applicant has again requested a continuation of this item to allow time for additional
resource information and plan adjustment. The applicant intends to bring forward a final
request for the October meeting.
In researching the previous approvals in place for the Towne Centre property, it has been
determined that Towne Centre was approved under a Conditional Use Permit, not a Planned
Unit Development. However, it is anticipated that Silver Creek may request use and
enhancement of the existing Towne Centre monument, which is actually on City property.
This would then necessitate the creation of a Planned Unit Development.
In a related matter, the City of Monticello will be remodeling the Hiway Liquors sign, which
was damaged in a recent storm. As part of that remodel, the City will be repairing the base
sign and installing an electronic message board and directional sign board. The sign will use
the existing structural supports and footings.
The base sign message will be approximately 40 square feet, and the new directional placard
12 square feet, for a total of 52 square feet. The electronic message board component will be
32 square feet. The total signage including electronic message board and new directional
placard, will be 84 square feet.
The proposed sign meets the free-standing sign allowances for the commercial district, which
are 100 square feet in area and 22 feet of height. An illustration is attached for reference.
As the Towne Centre and Liquor Store are not part of a joint PUD, the Liquor Store site
stands on its own for signage compliance. The remodeled sign proposed complies with
current regulations; therefore, no formal action is needed by the Planning Commission on the
Liquor Store sign.
Planning Commission Agenda- 09/07/2007
1
6 . Public Hearing - Consideration of a request for a Conditional Use Permit for Open
and Outdoor Storage in an 1-2 (Heavy Industrial) District. Applicant: All Elements,
Inc. (AS)
BACKGROUND
All Elements, Inc. has applied for a Conditional Use Permit for Open and Outdoor
Storage to allow for the storage of vehicles in the rear yard of the 1347 Dundas Circle
property. The subject site is approximately 1.21 acres in size and is zoned I-2, Heavy
Industrial.
ANALYSIS
The applicant is requesting a CUP for Open and Outdoor Storage to allow exterior
storage of trailers and equipment related to their primary use as a roofing contracting
company. The applicant is proposing to fence and surface their rear yard for this
purpose, encompassing a space of approximately 10,400 square feet. Based on
research of City and County records, there is currently no conditional use permit in
place on the site.
In addition to the outdoor storage area, the site includes a concrete parking/loading
area on the north side of the property and a building approximately 10,503 square feet
in area. Access is provided via Dundas Circle and from Dundas Road.
The property is bordered in all directions by properties currently zoned I-2.
Conditional Use Permit. Open and outdoor storage is permitted as a conditional use
in the I-2 District, provided that:
1. The area is fenced and screened from view of neighboring residential uses or, if
abutting a residential district, in compliance with Chapter 3, Section 2 [G], of this
ordinance.
Comment: The site does not abut any residential uses or residentially zoned
property.
2. Storage is screened from view from the public right-of-way in compliance with
Chapter 3, Section 2 [G], of this ordinance.
Comment: The storage area is proposed to be surrounded by an 8’ steel fence,
The site plan illustrates that the fenceline is proposed to placed up to the property
line. However, a drainage swale does exist on the property, and as such, the City
Engineer will need to approve the final placement of the fence relative to the
drainage and utility easement and this swale. Additionally, the height of the fence
requires a building permit to verify structural integrity. The applicant’s narrative
Planning Commission Agenda- 09/07/2007
2
notes that the fence will be constructed of steel similar to the existing building,
and will be of a similar color.
3. Storage area is grassed or surfaced to control dust.
Comment: The storage area is proposed to be surfaced with crushed concrete or
Class 5, which meets the intent of this provision. The applicant may need to spray
the surfacing occasionally in the summer months to prevent excess dust with
frequent vehicle movement.
4. All lighting shall be hooded and so directed that the light source shall not be
visible from the public right-of-way or from neighboring residences and shall be
in compliance with Chapter 3, Section 2 [H], of this ordinance.
Comment: No additional lighting is proposed for the site as part of the project. If
at any time additional lighting is proposed, said lighting shall be required to
comply with Chapter 3, Section 2 H of the Zoning Ordinance.
5. The provisions of Chapter 22 of this ordinance are considered and satisfactorily
met.
Comment: Chapter 22 requires that the applicant conform to the standard
Conditional Use Permit process.
Parking and Loading. The existing building includes office and warehouse uses.
Currently, the site includes 19 total striped parking spaces and an approximately
4,000 square foot surfaced area on the northern portion of the site. The current
parking requirement for office uses is three spaces plus one space for each 200 square
feet of gross floor area (minus 10 percent). The parking requirement for
manufacturing/warehouse uses is at least eight (8) spaces plus one (1) space for each
two (2) employees on each shift based on maximum planned employment or at a
minimum at least eight (8) spaces plus one (1) space for each five hundred (500)
square feet of floor area.
Based on information provided by the applicant, the parking requirement for the site
is as follows:
Use Floor Area Spaces Required
Office Space 2100 square feet 12 spaces
Warehouse/Storage 8305 square feet 24 spaces
Total Required 36 spaces
As illustrated, these raw numbers would require 36 total spaces. However, the large
surfaced area to the north could be paved and striped for proof of parking to
accommodate the balance of the required parking stalls (17). As condition of
Planning Commission Agenda- 09/07/2007
3
approval, the applicant should provide a site plan illustrating proof of parking on site
sufficient to meet parking requirements. This condition is adequate given that the
primary use of the facility involves employees who work off-site, and that additional
impervious surfacing given this type of warehouse (not manufacturing) use is not
recommended.
The applicant has indicated that it is their intent to provide an access to the enclosed
storage area at the northwest corner. The applicant is asked to verify that the gate
will open to the paved area leading to the Dundas Circle access.
ALTERNATIVE ACTIONS
Regarding the request for a Conditional Use Permit for Open and Outdoor Storage,
the City has the following options:
1. Motion to recommend approval of the request for a Conditional Use Permit
for Open and Outdoor Storage for 1347 Dundas Circle, based on a finding that
the proposed use is consistent with the conditions of approval and the
performance requirements for the I-2 District, subject to the conditions
outlined in Exhibit Z.
2. Motion to recommend denial of the request for a Conditional Use Permit for
Open and Outdoor Storage, based on a finding that the proposed use is not
consistent with the performance requirement of the I-2 District.
RECOMMENDATION
Regarding the requested Conditional Use Permit for Open and Outdoor Storage, staff
recommends approval of the request. The proposed use is consistent with the
conditions of approval, and the intent of the I-2 District. Staff recommends approval,
subject to the conditions outlined in Exhibit Z.
SUPPORTING DATA:
Exhibit A: Applicant Narrative
Exhibit B: Site Location Map
Exhibit C: Site Plan
Exhibit D: Site Photos
Exhibit E: Zoning Map (see item 7)
Exhibit Z: Conditions of approval
Planning Commission Agenda- 09/07/2007
4
Exhibit Z
Conditions of Approval
1347 Dundas Circle
1. The applicant shall revise the site plan to illustrate proof-of-parking for 17 additional
stalls as noted in the Planning Commission report date 9/7/10.
2. Applicant is to verify exact location of proposed gate on the site plan.
3. All materials stored outside on the site shall be stored within the fenced storage area
at all times.
4. The proposed fenceline will not encroach into the Dundas Road or Dundas Circle
right of way.
5. The applicants shall apply for a building permit for the proposed fence. The CUP is
subject to approval of the proposed fence.
6. The City Engineer will approve the final placement of the fence relative to the
drainage and utility easement and the drainage swale on site.
Planning Commission Agenda- 09/07/2007
1
6 . Public Hearing - Consideration of a request for a Conditional Use Permit for Open
and Outdoor Storage in an 1-2 (Heavy Industrial) District. Applicant: All Elements,
Inc. (AS)
BACKGROUND
All Elements, Inc. has applied for a Conditional Use Permit for Open and Outdoor
Storage to allow for the storage of vehicles in the rear yard of the 1347 Dundas Circle
property. The subject site is approximately 1.21 acres in size and is zoned I-2, Heavy
Industrial.
ANALYSIS
The applicant is requesting a CUP for Open and Outdoor Storage to allow exterior
storage of trailers and equipment related to their primary use as a roofing contracting
company. The applicant is proposing to fence and surface their rear yard for this
purpose, encompassing a space of approximately 10,400 square feet. Based on
research of City and County records, there is currently no conditional use permit in
place on the site.
In addition to the outdoor storage area, the site includes a concrete parking/loading
area on the north side of the property and a building approximately 10,503 square feet
in area. Access is provided via Dundas Circle and from Dundas Road.
The property is bordered in all directions by properties currently zoned I-2.
Conditional Use Permit. Open and outdoor storage is permitted as a conditional use
in the I-2 District, provided that:
1. The area is fenced and screened from view of neighboring residential uses or, if
abutting a residential district, in compliance with Chapter 3, Section 2 [G], of this
ordinance.
Comment: The site does not abut any residential uses or residentially zoned
property.
2. Storage is screened from view from the public right-of-way in compliance with
Chapter 3, Section 2 [G], of this ordinance.
Comment: The storage area is proposed to be surrounded by an 8’ steel fence,
The site plan illustrates that the fenceline is proposed to placed up to the property
line. However, a drainage swale does exist on the property, and as such, the City
Engineer will need to approve the final placement of the fence relative to the
drainage and utility easement and this swale. Additionally, the height of the fence
requires a building permit to verify structural integrity. The applicant’s narrative
Planning Commission Agenda- 09/07/2007
2
notes that the fence will be constructed of steel similar to the existing building,
and will be of a similar color.
3. Storage area is grassed or surfaced to control dust.
Comment: The storage area is proposed to be surfaced with crushed concrete or
Class 5, which meets the intent of this provision. The applicant may need to spray
the surfacing occasionally in the summer months to prevent excess dust with
frequent vehicle movement.
4. All lighting shall be hooded and so directed that the light source shall not be
visible from the public right-of-way or from neighboring residences and shall be
in compliance with Chapter 3, Section 2 [H], of this ordinance.
Comment: No additional lighting is proposed for the site as part of the project. If
at any time additional lighting is proposed, said lighting shall be required to
comply with Chapter 3, Section 2 H of the Zoning Ordinance.
5. The provisions of Chapter 22 of this ordinance are considered and satisfactorily
met.
Comment: Chapter 22 requires that the applicant conform to the standard
Conditional Use Permit process.
Parking and Loading. The existing building includes office and warehouse uses.
Currently, the site includes 19 total striped parking spaces and an approximately
4,000 square foot surfaced area on the northern portion of the site. The current
parking requirement for office uses is three spaces plus one space for each 200 square
feet of gross floor area (minus 10 percent). The parking requirement for
manufacturing/warehouse uses is at least eight (8) spaces plus one (1) space for each
two (2) employees on each shift based on maximum planned employment or at a
minimum at least eight (8) spaces plus one (1) space for each five hundred (500)
square feet of floor area.
Based on information provided by the applicant, the parking requirement for the site
is as follows:
Use Floor Area Spaces Required
Office Space 2100 square feet 12 spaces
Warehouse/Storage 8305 square feet 24 spaces
Total Required 36 spaces
As illustrated, these raw numbers would require 36 total spaces. However, the large
surfaced area to the north could be paved and striped for proof of parking to
accommodate the balance of the required parking stalls (17). As condition of
Planning Commission Agenda- 09/07/2007
3
approval, the applicant should provide a site plan illustrating proof of parking on site
sufficient to meet parking requirements. This condition is adequate given that the
primary use of the facility involves employees who work off-site, and that additional
impervious surfacing given this type of warehouse (not manufacturing) use is not
recommended.
The applicant has indicated that it is their intent to provide an access to the enclosed
storage area at the northwest corner. The applicant is asked to verify that the gate
will open to the paved area leading to the Dundas Circle access.
ALTERNATIVE ACTIONS
Regarding the request for a Conditional Use Permit for Open and Outdoor Storage,
the City has the following options:
1. Motion to recommend approval of the request for a Conditional Use Permit
for Open and Outdoor Storage for 1347 Dundas Circle, based on a finding that
the proposed use is consistent with the conditions of approval and the
performance requirements for the I-2 District, subject to the conditions
outlined in Exhibit Z.
2. Motion to recommend denial of the request for a Conditional Use Permit for
Open and Outdoor Storage, based on a finding that the proposed use is not
consistent with the performance requirement of the I-2 District.
RECOMMENDATION
Regarding the requested Conditional Use Permit for Open and Outdoor Storage, staff
recommends approval of the request. The proposed use is consistent with the
conditions of approval, and the intent of the I-2 District. Staff recommends approval,
subject to the conditions outlined in Exhibit Z.
SUPPORTING DATA:
Exhibit A: Applicant Narrative
Exhibit B: Site Location Map
Exhibit C: Site Plan
Exhibit D: Site Photos
Exhibit E: Zoning Map (see item 7)
Exhibit Z: Conditions of approval
Planning Commission Agenda- 09/07/2007
4
Exhibit Z
Conditions of Approval
1347 Dundas Circle
1. The applicant shall revise the site plan to illustrate proof-of-parking for 17 additional
stalls as noted in the Planning Commission report date 9/7/10.
2. Applicant is to verify exact location of proposed gate on the site plan.
3. All materials stored outside on the site shall be stored within the fenced storage area
at all times.
4. The proposed fenceline will not encroach into the Dundas Road or Dundas Circle
right of way.
5. The applicants shall apply for a building permit for the proposed fence. The CUP is
subject to approval of the proposed fence.
6. The City Engineer will approve the final placement of the fence relative to the
drainage and utility easement and the drainage swale on site.
Planning Commission Agenda- 09/07/2010
1
7. Public Hearing - Amendment to the 2010 City of Monticello Zoning Map.
Applicant: City of Monticello (AS)
BACKGROUND
The Planning Commission is asked to recommend adoption of an amended 2010 City of
Monticello Zoning Map.
Since the Planning Commission’s initial review of the map staff have found that there are
locations where zoning designations were incorrectly shown. These include the
designation for 307 Chelsea Road, which should be shown as I-1A, and the adjacent
parcel to the east, which should be shown as B-4. (Letter A, Exhibit B) This mis-
classification was made primarily due to the fact that the underlying parcel map was not
current based on County records.
Staff has also made a correction in the area of Otter Creek, where property has been
annexed and needs to reflect an A-O zoning classification. (Letter B, Exhibit B)
In making these clarifications, staff has found other portions of the map that require
clean-up. These are areas where the zoning shape did not match the parcel lines.
It is noted that the Zoning Map will be further amended as part of the Zoning Code
revision project. However, as Monticello’s code indicates that the map actually controls
the actual zoning designation of a property, the City Attorney recommends adopting this
updated map.
ALTERNATIVE ACTIONS
1. Motion to recommend adoption of the revised 2010 City of Monticello Zoning
Map.
2. Motion to recommend tabling of action on the 2010 City of Monticello Zoning
Map for further study.
3. Motion of other.
STAFF RECOMMENDATION
Staff recommends calling for the public hearing on the City of Monticello Zoning Map as
proposed.
Planning Commission Agenda- 09/07/2010
2
SUPPORTING DATA
Exhibit A: Current 2010 Zoning Map
Exhibit B: Proposed 2010 Zoning Map
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Planning Commission Agenda – 09/07/10
1
8. Community Development Director’s Update. (AS)
Live Wright
The City of Monticello will be submitting a grant proposal to Live Wright, which is the
Wright County component of the Statewide Health Improvement Program, for park and
trail planning and promotion.
Live Wright has over $400,000 available in grant funds for allocation to projects which
support long-range policy, systems and environmental changes in the community for
health and fitness.
Monticello’s grant is focused on an updated to the Park & Trail plan (last updated in
1996) and creating and updating resources to build use of the park and trail facilities.
The grant does not require a cash match, but recommends an in-kind match of
approximately 10%
The grant application was due Sept. 3rd, before formal review by the Parks Commission
and Council. Should the Parks Commission or Council seek to make changes to the
scope, these items can be adjusted. Planning Commission is also welcome to comment.
The grant application is attached for reference.
Hunters Crossing in Foreclosure
The City has received notice that the Hunters Crossing development is in foreclosure.
The City has been included in the foreclosure proceedings due to claims possible against
the existing letters of credit for Hunters Crossing 1st and 2nd Addition.
Staff has researched the status of Hunters Crossing 1st and 2nd Addition relative to the
letters of credit. Both additions have been fully accepted, with all punch list items
completed. The warranty period for the improvements has passed, the warranty deed for
the park has been recorded, and all as-builts are on file. As such, the City believes that
any letter of credit obligation relating to the public improvements has been met.
In 2006, staff completed a final reconciliation of cash escrows relative to expenses for 1st
and 2nd Additions at Hunters Crossing. The City currently holds $10,000 in cash
securities to guarantee erosion control and final compliance with landscaping
requirements. The City will continue to hold these funds in escrow for those purposes.
Therefore, the City will not be filing a claim in relationship to the foreclosure
proceedings.
In regard to the property itself, Hunters Crossing was to be platted in four phases. The
balance of the development outside of 1st and 2nd Additions are currently platted as
outlots. The Conditional Use Permit for PUD and the preliminary plat are still valid and
in place for the balance of the development. When the bank seeks to sell remaining lots
within 1st and 2nd Addition and sell or develop the balance of the site, compliance with
the preliminary plat and PUD will be required, or an amendment will be needed.
Planning Commission Agenda – 09/07/10
2
Development Audit
The Commission will recall that staff are working on preparing an update on the current
standing of the following developments:
Autumn Ridge
Carlisle Village
Featherstone
Hillside Farms
Hunter’s Crossing
Nathan’s Court
Parkside 2nd
Pineview
Spirit Hills
Timber Ridge
Otter Creek
Union Crossings
Community Development and Engineering staff have completed the first step in the
development audit process, which was to inventory the status of public improvements,
level of acceptance, and final plan documentation on file with the City. The second step
will be to verify streetlight, mailbox and conservation easement post locations within the
developments and complete any needed financial reconciliations. A final report will be
provided with the next green sheet.
Engineering & Public Works Notes
2010 Street Reconstruction Project
The project is still on schedule, and all work should be completed around mid-September.
Four construction progress newsletters summarizing the work completed to date, as well
as the work that will be completed in the next week or two, have been mailed to the
residents and businesses throughout the project.
All trunk utilities work is complete, with the exception of the sanitary sewer lining work,
and some work on utility service lines remains to be completed. Phase 1 of Area 4A was
paved late last week. The remainder of the project will be paved over the next two to
three weeks.
Third Street Parking Lot
Work on the Third Street parking lot will begin within the next week or two. Crews will
remove the existing pavement section and any damaged curb and gutter, after which they
will re-pave the parking lot in its current location. Several of the businesses surrounding
this parking lot had the paved area behind their business reconstructed as well. The
masonry dumpster enclosure(s) for the common-use dumpsters will be constructed
through a separate project. The enclosures will be located in the center island delineators
Planning Commission Agenda – 09/07/10
3
between the double row of parking stalls and the alley.
2010 Street Lighting Improvements
This project is being completed in two phases. Phase 1, which was completed over a
week ago, included all underground construction including conduit, wiring, and pole
bases. Phase 2 will include all aboveground construction including poles, mast arms,
fixtures and cabinets. Work on this phase will begin once the materials have been
delivered to the site.
It was originally hoped this project would be completed before school started up this fall.
However, it now appears that the project will not be completed until the middle of
September. The delay is due to a longer than anticipated materials delivery schedule, as
well as Xcel Energy’s schedule for ordering the removal of their existing poles, of which
several are located in the same location that our proposed poles need to be installed in.
While preparing the final lighting layout we were informed by Great River Energy that
we would need to provide them with detailed survey information for both their overhead
transmission facility and our proposed lighting assemblies. Without this survey
information they said they would not be able to approve the installation of any of our
lighting assemblies within their easement area. In order to minimize delays we paid GRE
to complete this work, after which they informed us that we needed to move one pole,
which was located in the northwest corner of Fallon Avenue and School Boulevard. This
pole was subsequently relocated to the southwest corner of the intersection.
“The mission of Live Wright is to partner with Wright County citizens to increase physical
activity, healthy eating and reduce tobacco use by changing behaviors in the environment
where we live, learn and work.”
When you think of your community and the environment around you, does it
foster or hinder the opportunity of people to live a healthy lifestyle?
Our perceptions may not always reflect reality:
- 63% of adults in MN are overweight or obese
- Only 50% meet the recommendations for physical activity
- MN: 4 out of 5 adults consume less than 5 fruits and vegetables per day
- The prevalence of obesity has doubled in children, tripled in adolescents since 1980
- U.S.: 1 in 3 children born in 2000, will develop diabetes in their lifetime
- MN: 1 in 4 male students and 1 in 6 female students are obese
- MN: 17% of adults smoke and 27% of students used tobacco in the past 30 days
- Annually, smoking costs Minnesotans $2 billion in direct health care costs
We Need to Start Planning for the Future
Most of us start life healthy…
Yet
The current generation of children is the first generation projected to
have a shorter life expectancy than their parents.
Our Environment Supports Sedentary Lifestyles & Poor Diets
A Focus on Individual Responsibility Just Doesn’t Work With so Many
Community Barriers
It’s time we shift our focus from Diet Books and Pedometers to Policy,
Systems and Environmental Changes that support Active Living and Healthy
Eating!
Policy Interventions may be a law, ordinance, resolution, mandate, regulation, or
rule (both formal and informal).
Systems Interventions are changes that impact all elements of an organization,
institution, or system.
Environmental Interventions involve physical or material changes to the
economic, social, or physical environment.
Behavior Change on a Community Wide Level is Needed to Help Children and
Adults be Active and Eat Healthier
What is Active Living?
Active Living is a way of life that
integrates physical activity into daily
routines. The goal is to accumulate at
least 30 minutes of activity each day.
What is Healthy Eating?
Healthy Eating is a way of life and is
influenced by what we eat, how much we
eat and how it is prepared. A healthy diet
should be moderate in calories and
nutrient dense (rich in vitamins and
minerals).
Complete Streets: Is when streets are planned to be
safe and accessible for pedestrians, transit riders,
bicyclists, and drivers—all users, regardless of age or
ability. Complete Streets don’t all look the same, to
learn more visit the Minnesota Complete Streets
Coalition;
http://www.mncompletestreets.org/
Minnesota Department of Transportation:
Pedestrian transportation resources:
http://www.dot.state.mn.us/peds
Bicycle transportation resources:
http://www.dot.state.mn.us/bike
Safe Routes to School: Safe Routes to School programs
enable community leaders, schools and parents across
the United States to improve safety and encourage
more children, including children with disabilities, to
safely walk and bicycle to school.
http://www.dot.state.mn.us/saferoutes/
http://www.saferoutesinfo.org/
Farmer’s Markets: are public spaces where farmers
sell produce directly to the customer.
http://attra.ncat.org/attra-pub/PDF/farmmarket.pdf
www.iatp.org/iatp/publications.cfm?accountID=258&r
efID=103490
Community Gardens: A community garden is any
piece of land gardened by community members.
Benefits include: Produces nutritious food, reduces
family food budgets, conserves resources and
preserves green space.
http://www.communitygarden.org/
Institute of Agriculture and Trade Policy/Farm to
School: Farm to School offers foods that are fresher,
less processed and healthier. Introduces kids to new
food options and supports academic performance.
http://www.iatp.org/iatp/press.cfm?refid=107269
http://www.mnfarmtoschool.umn.edu/getting_started
_2.html
Live Wright Mini-Grant:
Active & Healthy Communities,
Active & Healthy Schools
INTRODUCTION:
On behalf of the Live Wright Community Leadership Team, Wright County Public Health (WCPH)
is requesting proposals from members of the community for initiatives that support Policy,
System, and Environmental (PSE) changes in Wright County through the current Statewide
Health Improvement Program (SHIP). Initiatives proposed must serve the cities of Buffalo
and/or Monticello. Preference will be given to organizations located in these cities. Applicants
would typically request up to $50,000 for this grant but exceptions for up to $100,000 would be
considered providing the project would impact a wider population and established partnerships
are in place.
SHIP strives to help Minnesotans lead longer, healthier lives by preventing the chronic disease
risk factors of poor nutrition, physical inactivity and tobacco use/exposure. SHIP seeks to create
sustainable and systemic changes in schools, worksites, communities and health care
organizations that make it easier for Minnesotans to incorporate healthy behaviors into their
daily lives. For more information, visit http://www.health.state.mn.us/healthreform/ship.
SHIP/LIVE WRIGHT GOALS:
Although these mini grants are short term, Live Wright seeks projects that fit into our long term
goals for our communities. Over the next fifteen years, Live Wright will work to:
Increase the amount of physical activity in residents’ daily lives.
More students will walk or bike to school.
Increase the availability of healthy foods, especially fruits and vegetables, to residents and
students.
Have healthy foods more available in worksites in the county.
Reduce tobacco use among residents.
IMPORTANT CONSIDERATIONS FOR GRANT:
PSE changes provide a foundation for population wide change. While programs can be effective,
they may not be as far-reaching and sustainable over the long term unless they are
institutionalized. PSE changes continue to work without the need for funding, such as a tobacco
free ordinance while a tobacco cessation program would cease to exist without funds.
An effective proposal will be able describe what PSE change is the overarching goal of the
project. Details of how it will be done, when the PSE change will occur, who will be involved and
the population impacted are all essential components for a proposal to be approved.
Characteristics of Events/Programs Characteristics of PSE Changes
One time
Additive: often results in only short-
term behavior change
Focus on individuals
Not part of ongoing plan
Short term
Non-sustaining
Ongoing
Foundational: often produces
behavior change over time
Focus on populations
Part of an ongoing plan
Long term
Sustaining
Below are some examples of possible projects to consider. Th is list is not exhaustive but
may give a clearer example of Policy, Systems and Environmental (PSE) changes;
1. COMMUNITIES
Physical Activity:
Promote/Support alternative forms of transportation such as walking, biking.
Updating park, trail, bikeway, pedestrian plans.
Increase access to existing recreation facilities in the community.
Determine bike rack needs in the community.
Nutrition:
Increase availability and affordability of fresh fruits and vegetables in the community.
Improve accessibility to Farmers Markets and fresh food outlets for populations with
limited transportation options.
Develop or support community gardens.
Promote/Support Farmers Markets and other sources of fresh produce such as
Community Supported Agriculture (CSA).
2. SCHOOLS
Physical Activity:
Promote or increase opportunities for walking, biking and other alternative forms of
transportation to-and-from school (ex: Safe Routes to School).
Increase access to school recreation facilities.
Increase opportunities for physical activity throughout the school day.
Nutrition:
Support or implement nutrition policy and/or practice changes in areas such as breakfast
promotion, holiday/birthday celebrations, fundraising, concessions, and foods at school.
Dietary assessment of foods available in schools and increase healthy alternatives.
Tastings and experimentation with foods that could lead to school menu changes.
Facilitate Farm-to-School initiatives, school gardens, student growing initiatives.
RESPONSES TO THIS RFP MUST:
1. Focus on one of the two proposal areas described above (Communities or Schools).
2. Be in line with current SHIP efforts underway in Wright County.
3. Produce or support PSE change in order to be considered for funding.
BUDGET CONSIDERATIONS:
ALLOWABLE USE OF FUNDS:
Funds can be used for costs associated with
initiatives that are designed to lead to
sustained PSE changes, such as:
Assessments/studies
Staff training
Convening stakeholders
Signage that supports PSE change
Education and promotional materials
directly related to the proposal area
and initiative (newsletters, media,
etc)
Development of evaluation
plans/tools
FUNDS CANNOT BE USED FOR:
Conducting one-time unsustainable
programs or activities that are not a
part of a larger coordinated plan for
policy, systems and environmental
changes.
SHIP funds may not be used to
purchase any individual piece of
equipment that costs more than
$5000.
Additional examples of items that will
not be funded (included, but not
limited to); Refrigerators, freezers,
benches or picnic tables, sheds,
exercise equipment, e
APPLICATION TIMELINE AND PROCESS
Instructions for Submission:
The application documents are included in this packet and can also be at www.co.wright.mn.us
(search with key word “SHIP”). Completed applications include the application form, narrative
summary and budget form which are to be submitted either electronically or by mail to Joel
Torkelson or Catherine Main (contact information below).
Workshop: Writing an Effective Live Wright Grant & PSE Change
All interested applicants are encouraged to attend this free informational workshop. Wright
County Public Health staff will present on how to write an effective grant, outlining the goals and
intended outcomes with these grants. Information will also be shared to help applicants better
understand what “Policy, Systems and Environmental Change” really means. Time will also be set
aside to ensure all applicants in attendance have the opportunity to ask questions of Wright
County Public Health staff.
This workshop is scheduled for August 6, 2010, from 9:00am to 11:00am. The workshop will
be at the Human Services Building in Buffalo. Interested applicants, contact Jennifer Carlson to
register; (763) 682-8931 or jennifer.carlson@co.wright.mn.us.
Proposals Due:
4:30 p.m. September 3, 2010
Grants Announced:
Awards will be announced by the end of September 2010.
Grant Period:
October 1, 2010 to June 30, 2011
Evaluation:
All grantees agree to work with Wright County Public Health and Minnesota Institute of
Public Health on ensuring all grant work is effectively evaluated. Evaluation
responsibilities may include collecting data to understand and document the effects of
your project.
Reporting:
All grantees will be required to submit an interim report and a final report after the end of
the grant period. Public Health staff will notify all grantees when these reports are due.
For Further Information, Please Contact:
Joel Torkelson
SHIP/Live Wright Coordinator
Wright County Public Health
1004 Commercial Drive
Buffalo MN 55313
(763) 682-7909
joel.torkelson@co.wright.mn.us
Catherine Main
SHIP/Live Wright Coordinator
Wright County Public Health
1004 Commercial Drive
Buffalo, MN 55313
(763) 682-7469
catherine.main@co.wright.mn.us
LIVE WRIGHT SHIP MINI-GRANT APPLICATION 2010-2011
Organization Name
City of Monticello
Address, City, State, Zip
505 Walnut Street, Monticello, MN 55362
Contact Name Email Phone Number
Angela Schumann, Community Development
Director
angela.schumann@ci.monticello.mn.us 763-271-3224
Please mark which area your proposal is focused
Proposal Area
Communities
Schools
Location of Initiative (Mark all that apply)
Buffalo
Monticello
BE SURE YOUR COMPLETED PROPOSAL INCLUDES:
Organization information (boxes above filled in and submitted with your narrative and budget)
A narrative with a page limit of 5 pages with 12 point font, 1 inch margins, single-spaced
Completed budget form
THE NARRATIVE NEEDS TO ADDRESS ITEMS 1-5 IN THE CHECKLIST BELOW
1. Mini-Grant Proposal Summary
a) Provide detailed description of your initiative including clear goals.
Monticello is requesting Live Wright grant funding to support the development of a Parks & Trails Plan and Resource Update.
Monticello’s goal is to complete a two-pronged project yielding both an achievable plan for park and trail expansion and improvement, as
well as access enhancement for park and trail users.
While Monticello already has a strong parks and trails system and continues to physically expand that system, the community lacks a
coordinated vision connecting current/future park resources and actively promoting their use. Monticello last up dated its Park & Trails
Plan in 1996. Since that time, the community has grown by over 40%. Through this growth, the community has added to its exi sting
inventory of parks and trails by acquiring new open space and paths through park dedication and easem ent requirements.
In addition to past growth, the City of Monticello and Monticello Township have agreed to an Orderly Annexation process allowing the
City to plan for future growth within a 10,000 acre boundary. Additionally, the City of Monticello and Wright County have partnered to
develop a 1,200 acre regional park at the Bertram Chain of Lakes, just outside the current city limits. With these factors i n place,
Monticello has a tremendous opportunity to foster community access to a first-class park and trail system.
What is needed now is a cohesive plan which builds on these assets, incorporating appropriate infrastructure, providing
recommendations for future park/trail development, and integrating area -wide facilities and resources. These facilities need to be safe
and accessible for all. The community also needs to be able to provide residents with better access and information. This means more
user-friendly information on park and trail facilities. The resource update component will therefore be focused on putting the park plan
into action.
With these two needs in mind, Monticello is proposing a project which includes two primary components. The first piece, the Park &
Trail Plan, represents completion of a clear policy direction for Monticello’s park planning efforts in both the short and long term. The
Park & Trail Plan will allow Monticello to better utilize existing resources and more effectively plan for future needs. The second
1. Mini-Grant Proposal Summary
segment, the Park Resource Update, provides concrete information sources for residents, which supports immediate access to parks and
trails for the community. Ultimately, the goal of this project is to effect change that bridges the gap between "parks in place" and "parks
in use".
Taken together, these two project elements and the completion of a Parks & Trails Plan and Resource Update will support an active,
healthy Monticello for years to come.
b) Describe how your initiatives’ goal(s) align with the proposal areas in the mini-grant guidelines.
Live Wright's Active Community Goals promote the ability for the community to engage in physical activity through walking, biking,
recreation and more. Monticello's Parks & Trails Plan and Resource Update project will support these goals by providing for alternative
pedestrian-oriented transportation routes and planning for active recreational opportunities in the community's existing and future
parks. In addition, the development and implementation of both web and print tools for residents will further enhance access to parks
and trails.
Research supports Monticello and Live Wright's goals for healthier lifestyles. A group of studies reviewed in the American Journal of
Preventive Medicine showed that “creation of or enhanced access to places for physical activity combined with informational o utreach”
produced a 48.4 percent increase in the frequency of physical activity. The same studies showed that easy access to a place to exercise
results in a 5.1 percent median increase in aerobic capacity, along with weight loss, a reduction in body fat, improvements i n flexibility,
and an increase in perceived energy. According to the Centers for Disease Control and Prevention (CDC), only 25 percent of American
adults engage in recommended levels of physical activity, and 29 percent engage in no leisure -time physical activity at all. This lifestyle is
contributing to an increased incidence of obesity along with obesity-related diseases, such as high blood pressure, diabetes, congestive
heart failure, and stroke. As a result of these findings, the CDC itself has called for more parks and playgrounds.
It is clear that Monticello's parks and trails play a critical role in engaging residents in physical activity. When people have access to parks,
they exercise more. When people are armed with information on the parks and trails, an active lifestyle becomes even easier! This
project's dual focus aims to provide both access and information leading to a healthier Monticello.
c) Who has been involved in developing this proposal? Who else do you plan to involve if funding is awarded?
The City of Monticello has taken the lead on developing the proposal, working across internal departments to create a final s cope of work.
However, the depth of the project will require coordination with citizen-led advisory groups, such as the Parks Commission, the
Planning Commission, and the Monticello Community Center Advisory Board.
The intent to provide regional connectivity will also require that the project have direct involvement from the Monticello Public School
District, and the Wright County Parks, Engineering, and Information Services Departments, Finally, and most importantly, the project
1. Mini-Grant Proposal Summary
will involve the input and feedback of the community at-large, including various park user-groups, local recreational associations and
neighborhood organizations. The plan needs to address an array of user-groups, each with varying accessibility needs. This project
seeks to engage stakeholders at every level, ultimately producing a final product that has community support from the ground up.
2. Policy, Systems and Environmental (PSE) Change
a) Describe what PSE changes will occur or that are supported as a result of your initiative.
The two components of this project have been specifically designed to building lasting community change.
Low-density, automobile-dependent development patterns in Monticello have discouraged health-promoting physical activity. By
developing a plan to build and connect existing and future park and trail resources, this grant will help alter that pattern.
Specifically, the planning component will generate Policy, Systems and Environmental Change by weaving together local and regional
park/trail resources and other community assets. The plan will set out a capital improvement program that outlines a seamles s network
of options, connecting community gardens to soccer complexes and everything in between. It will help the City look at streets and
movement in a different way. The plan will also focus on the development of facilities that are safe and accessible to all. This will
support the use of Monticello’s park and trail resources by more people, more often.
Ultimately, the plan will create real opportunity for the community to walk, bicycle and enjoy parks in new ways through increased and
direct access to parks, schools, community facilities, shops and employment.
The Resource Update will take this vision one step further, supporting Policy, Systems and Environmental Change by improving the
usability of park information. New brochures, helpful signage, better maps, and enhanced web features will make it easier to find,
navigate and utilize all of the City's park and trail resources. The resources will also reach out to a broad spectrum of users. For
example, the program includes a provision for offering higher -tech downloadable mobile device applications (such as trail finders and
distance calculators), as well as low-tech City walk/bike brochures.
Supporting this system change is recent study in the American Journal of Preventive Medicine showed that “creation of or enha nced
access to places for physical activity combined with informational outreach” produced a 48.4 percent increase in the frequency of
physical activity. The same studies showed that easy access to a place to exercise results in a 5.1 percent median increase in aerobic
capacity, along with weight loss, a reduction in body fat, improvements in flexibility, and an increase in perceived energy. The research
clearly shows that by educating the community on the resources available, Monticello will be able to make long-lasting, healthy changes.
2. Policy, Systems and Environmental (PSE) Change
The Monticello Park and Trails Plan and Resource Update addresses each primary goal of Live Wright, effecting policy, system and
environmental change. These changes will lead to a healthier, more active Monticello.
b) Describe how the PSE changes will be sustainable in your community
This project is innately sustainable, creating opportunities for on -going Policy, Systems and Environmental change, specifically because
it provides a defined plan for implementation and action well into the future.
The goal of the Parks & Trail Plans and Resource Update is to create an achievable park and trail plan for development over the long-
term, and to increase and encourage the use of those systems. To accomplish this level of sustainability, the final Park & Trail Plan will
be adopted as an appendix to the City's Comprehensive Plan. The Comprehensive Plan is the City's guide for future growth and
development. The City uses the Comprehensive Plan as the bas e for making decisions about land use, including how and where the
community will grow. By adopting the plan formally into the Comprehensive Plan, the Parks & Trails plan will become the City 's set
policy for the development of both existing and future park and trail planning.
The Parks & Trails plan will also be used to supply information for Capital Improvement Plans (CIP). The City's CIP is a fin ancial
management tool, allowing the City Council to plan for and budget for park and trail improvements, including those multi-modal
improvements made to the streetscape.
The Resource Update enables both an immediate an on-going change in park and trail use. In addition to the PSE changes noted above,
the Resource Update will provide a baseline of information that can be added to and built as the larger vision is achieved. Developing a
baseline of information for park and trail users today will increase the amount of activity in those systems well into the future.
3. Need
a) Describe the need in your organization or community for this initiative (identify data sources) and how your initiative
will impact the need.
Monticello's past and expected future growth make planning for the development and use of parks imperative. As budgets continue to
tighten, the need to more effectively and efficiently park for park/trail expansions and improvements has become critical. Parks and
trails are often the first places communities cut resources. However, research has shown that these important pieces of infrastructure
have direct impacts on the community's social and physical health. Engaging the public now in park and trail planning will ensure
continued support for park as trails as an integral part of the communities long-term social and economic health.
b) Describe the population that will be impacted by your initiative.
The scope of work developed for the project includes the current population of the City of Monticello, as well as the expected population
within the orderly annexation area. This impact area speaks to the longevity and sustainability of the park planning compone nt. The
scope of work calls for a highly inclusionary process involving served and under-served user groups, neighborhood groups and local
associations. In addition, the inclusion of the Monticello School District into planning efforts, as well as provision for c onnection to
County and regional park systems, further broadens the population served by the project.
4. Action Plan
a) Describe the specific actions you will take to carry out initiative.
To accomplish its goal, the City proposed the following action plan, which includes designation of consultant and staff resources.
1. Assessment & Inventory
• Identify stakeholders and user groups.
• Update geographic identification of all parks and trails.
• Update conditions and amenities inventory for all parks.
• Inventory partner facilities and opportunities, including the Monticello Public School District and Wright County.
• Identify special issue areas (i.e. grade crossings for Highway 25 and I-94).
• Identify park and trail barriers: physical, economic, competitive.
• Develop baseline use and performance data for parks and trails through survey methods.
• Prepare a parks and trails needs assessment for Monticello’s current population, including information for baseline capital
improvement planning.
4. Action Plan
• Prepare a parks and trails needs assessment for Monticello’s projected growth area population, including clear definition of active
and passive areas and infrastructure needs.
• Understand Natural Resource Inventory & Assessment information.
• Assess current trail and pathway system conditions and connectivity.
2. Analysis
A. Parks:
• Recommend current park improvement opportunities.
• Recommend future park location, spacing, phasing, and type.
• Include short and long term planning for the Monticello Community Center as a primary recreational and fitness resource.
• Incorporate the Bertram Chain of Lakes Regional Park concept plan into both short and long-term assessment and park plans.
• Integrate Monticello School District facilities and other existing community resources (community gardens, far mer's markets)
into planning.
• Integration of the Monticello Natural Resource Inventory & Assessment into park/ trail planning, including identification of
greenway corridors and natural area preservation/restoration education opportunities.
• Provide ideas for enhancing public enjoyment of the Mississippi River.
• Incorporate park dedication opportunities.
B. Trails:
• Identify complete street opportunities.
• Recommend needed connection points and build in way-finding and Live Wright signage locations.
• Specify expansion opportunities for current and future system.
• Provide recommendations that address special issue areas.
• Develop a regional connection plan which links Monticello’s parks and paths with Wright County ’s existing and future system, as
well as neighboring city resources.
3. Public Involvement
• Actively engage the general public, including on-site neighborhood meetings, and use of interactive media strategies.
• Assessment surveys, as noted above.
• Coordinate with local stakeholders and user groups, including athletic associations.
• Allow for direction and involvement by the Parks Commission, the Monticello Community Center Advisory Board, Planning
4. Action Plan
Commission and City Council.
• Hold workshops and hearings as noted below.
4. Plan Preparation & Adoption
• The final plan will include the following documents, which directly result from assessment/inventory and analysis information.
o Policy Statements
o Park Facilities Plan
o Trail & Pathway Plan
o Greenways Plan
o Phasing and Capital Improvement Plan
o Appendix: Data
• The final plan will be reviewed and finally adopted after a series of public events and hearings as follows:
o Workshop – Stakeholders
o Workshop – Review Plan with General Public
o Workshop – Public policy-makers (Parks, MCC Advisory)
o Public Hearing – Consideration of Plan by Planning Commission
o Adoption - City Council
5. Implementation & Resource Update
• Provide a detailed Capital Improvement Plan for Park & Trail Plan as proposed.
• Develop a Geographic Information Systems (GIS) layer which includes all parkland and proposed park areas , trailways,
connecting sidewalks and regional connection points.
• Implement a web interface utilizing the GIS layer as a base, further enhanced with user -friendly features such as distance,
amenity and condition information.
• Provide internet and mobile device applications for promotion (example: for the community to enhance their use of enjoyment
of existing and future resources.
• Create a complete Monticello Park & Trail guidebook.
• Update current park and trail pages on the City website.
To complete this workplan, the City proposes to utilize planning and engineering consultants. The project will be directed by
4. Action Plan
Monticello's Community Development Director, with the assistance of the Parks Superintendent and Community Center Director.
The City has developed a relationship with Northwest Associated Consultants and will seek to utilize their services for completion of this
project. NAC has on staff an experienced group of land use planners, park and recreation planners, research professionals and landscape
architects who can provide a high level of experience in meeting the scope of work defined above. The City will also utilize its designated
engineering consultant, WSB & Associates. WSB currently administers the City's mapping and GIS functions and can facilitate in the
geographic and technical areas of this project. Lastly, the City's current web provider, GovOffice, will be involved with assistance related
to providing the GIS/Web interface.
b) Outline the timeline for the actions you plan to take.
October 1st, 2010: Begin assessment and analysis
October - November, 2010: Continue assessment and analysis, hold neighborhood meetings
November - December, 2010: Continue assessment and analysis, hold community workshops
December, 2010 - March, 2011: Finalize analysis, prepare final plan documents and map data
March - April, 2011: Prepare resource updates (GIS, web, multi-media)
May, 2011: Community Open House and Public Hearings for Adoption, Comprehensive Plan Amendment
June, 2011 - On-going: Implementation and continuous resource updates
5. Evaluation
a) Describe the specific outcomes you plan to achieve with your initiative.
Adoption of the updated Plan and Resources accomplish the following key outcomes:
A. Provides a concrete park and trail development plan that meets the current and future needs of the community.
B. Provides parks and trail development that functions both as recreational resource and a system which provides multi-
modal access to the entire community.
C. Creates and continues partnerships with other entities providing recreational opportunities.
D. Identifies valuable environmental resources for protection, preservation, access, restoration and education as
appropriate.
E. Provides user-friendly resources which encourage and promote immediate and on-going access to parks and trails.
5. Evaluation
DELIVERABLES -
Final Parks & Trails plan provided digitally in Publisher/Word and .pdf version, including all plan documents as noted above
Parks and Trails Survey (for on-going use) in Word and .pdf format
GIS base layers for parks, trails, sidewalks, regional facilities
Park & trail guidebook in Publisher/Word and .pdf formats
Web/GIS interface with route mapping options
Web and mobile device application resources
b) Describe how you will measure your outcomes.
Outcomes will be measured by the following benchmarks:
1. Level of initial community participation in assessments and workshops.
2. Recommendations made for adoption of the plan by stakehodlers and policy groups.
3. Adoption of the plan by the City Council.
4. Online statistics capturing, including IP addresses and page views.
5. On-going budget commitment.
6. On-going park use surveys.
Budget Form
PLEASE FILL OUT THE BUDGET FORM BELOW
Expense Item-please
describe item
Request Total In-Kind total Brief explanation of use of funds (limit to 1 paragraph)
Salary and Fringe
Parks & Trails Plan $14,500
$4,000
$5,000
$1,500
$1,500
The line item includes basic evaluation, inventory, assessments, and system
planning, as well as CIP component development. Includes in-person
physical assessment with Park Commission members, and utilization of
existing Park Dept. data, Natural Resource Inventory & Assessment data, and
other existing sources for the background resource information. The line
item incorporates engagement of other facility providers, including Wright
County and the Monticello School District.
Public engagement tasks, including workshops, on-site interviewing, including
set-up and evaluation, and finally hearing and adoption. Also includes pre-
workshop discussion/training for Park Commission involvement.
Survey component, which may be online and/or mailed, including question
design and testing, tabulation, and cross-tab analysis.
In-kind services will include meeting coordination, preparation of internal
background data and information, interview assistance and mailing support.
Resource Update $4,000
$10,000
$2,000
Line item includes design of print and web-ready promotional pieces
(brochure, guidebook, signs), and delivery of related mobile device
application information.
Creation of the City's GIS park and trail base layer, including web-ready
programming. The City also expects to coordinate the City-specific GIS
information with County GIS.
In-kind assistance will include in-house printing/assembly and the update of
basic text/.pdf information on the City website.
Web Interface/Applications $15,000 Support and launch of public GIS park and trail application online. Will also
includes technical programming to support other web/mobile device links
related to the project.
Supplies/Materials
Phone/Postage $200 City will provide all mailing services for public meetings and events.
Print/copy $500-1000 City will produce all print versions of final plan, maps, etc.
Contract services
Mileage ($0.50)/mile
Other (specify)
Total Total Amount
requested
Total In-Kind
Contribution
$57,200
$52,500 $5,700 - 6,200