City Council Minutes 06-23-2003MINUTES
RI+,GULaAN MEETLNC - MONTI(~I?LLO CITY C'C)IJNCIL
Monday, June 23, 2003 - 7 p.m.
Members Present: Roger C-'arlson, Glen Posusta, Rohhie Smith, Brian Stumpf and Bruce
"1'hielen.
Members Ahserit: None
1. Call to Order and Pledge of Allegiance:
Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. 'the Pledge of
Allegiance was said.
2A. Annrove minutes of ,tune 9, 2003 regular Council meeting;.
BRIAN STLIMPF MOVED TO APPROVE THE MINt1TES Oh THI? •Il1Nli: 9, 200 ~ RI~,CrLiLf1R
COIJNCIL MF,F,'hlNCi. I7OCiER CARLSON SECONDED THE MOTION. MOTION
CARRIHU [JNANIMOUSLY.
• 26. Approve minutes of June 16, 2003 special Council meeting
ROGER CARLSON MOVED TO APPROVE Ti-IF~, MINIJ'hRS OH' THE .I[lNE C6, 200 i
SPECIAL COi-1NC1L MEETING. BOBBIE SMITH SECONDED T"FICA MO"PION. MO~I'lON
C'ARKI1-:[) IJNANIMOUSC,Y.
3. Consideration of adding items to the agenda.
Robbie Smith added a discussion on the information submitted by the Chamber of Commerce on their
poll relating to the lights on Broadway.
4. Citizen comments/ etitions rc ucsts and com faints.
Mayor Thielera explained the purpose of the citizerl comments portion of the ri~eetirig. No one spoke
under citizen comment.
5. Consent A;enda:
A. Consideration of approving final plat and development agreerncr~t - Prairie Ponds.
Recommendation: Approve final plat and development agreement for Prairie Ponds.
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Council Minutes - (/23/03
I3. Consideration of ratifyilig new hires. Recommendation: Approve part-time and seasonal
employees for the Community C.'entcr, Streets, Water and Parks Departrlierlt.
Robbie Smith asked that agenda item #9 be moved to the consent agenda.
ROBBIE SMI"I'FI MOVI-;[) 'I'O APPROVI-i~'I'I I[~~ CONS[~;N'1' AGENDA WITH THE A[)[)L"fIUN
OF AGENDA ITEM 119, CONSIDERATION OF FEASIBILITY R[-?PUR"I" 1~'OR R}VER
STREET SANITARY SF.,WER AND AIJTHORIZATION OF PLANS AND
SPT;.C'll~'IC'A"I'IUNS. B.RLAN STUMPF~ SF?CUN[)I~,D'I'Il[? MOTION. MO'T'ION C:ARR.II?D
UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for liscussion.
None.
7. Public Hearing -Consideration of vacation of utility easement Section 15, Township 121
Range 25, Wright County (Groveland Fourth/17emmle Property).
,lcff U'Nei}} exp}aired that the vacation of the easement was a housekeeping matter. "t'hc City thI•ough
a lard exchange has obtained the easements needed so this particular easement is no longer required.
• `['hc easement, Iaowever, needs to be vacated in order for the developer to record the plat. City
Administrator Rick Wo1f'ste}ler asked if the sanitary sewer line was relocated. Bret Weiss, City
Engineer, indicated it was.
Mayor Thielen opened the public healing. There was no one present who spoke for or against the
proposed vacation. Mayor Thielen then closed the public Bearing.
R01313IE SMITH MOVED rI'O APPROVE THE VACATION OF THF, EASEMENT AS
DESCl7[13ED. GLEN POSIJSTA SECONDED THE MOTION. MOTION CARRIEn
lJNANIMOi7SLY.
8. Consideration of ordinance amendments relatin r to 2 a.m. li uor closin6 time.
City Administrator, Rick Wolfsteller explained that state law allows, effective July 1, 2003, liquor
sales until 2 a.rn. License holders must apply to the state for the cxtcndcd closing time liccnsc and
pay an additional fee. "I'hc City needs to determine whether they want to amend their liquor
ordinance to allow the 2 a.In. closing time. Presently the City ordinalce specilles a 1 a.m. closrng
time. It was pointed out that while the state collects additional fees for the cxtcndcd hours of
operation, the cities pay the cost for police enl'orcernent for the cxtcndcd hours. Rick Wolfsteller
pointed out that at this time none of the present liccnsc holders have requested the extended Hours
license. Brian Stumpf felt that since the state law allows the 2 a.m. hor.Irs that is what the City should
go with. [3rucc ~I'hiclcn felt that since none of the license holders had I•cqucstcd it, there was no
Council Minutes - 6/2 ~/0
reason the City had to act on an ordinance amendment at this time. Robbie Smith noted that some
communities allowed the ? a.m. hours on the weekend and had 1 a.m. during the week. Cilcn Posusta
felt the City shouldn't deviate from what the state allows.
BRIAN Sr1 IIMPF MOVF;U "I'O AMEND `1"1 IF'. OR[)[NANCk; "f0 COMPLY WI'I'li S`1'ATFi
S`l~A"I"U'hI:S ALLOWING ANY ESTABLISHMENT TO REQLIEST A 2 A.M. CLOSING TIME
WITH PROPER FEES BEING PAID TO THE STATE OF MINNESOTA. GLEN POSi7STA
SECONDED THE MO'T'ION. i11'ON VC)'I-`F; BITING TAKEN, POSIJSTA, STiJML'F ANU
SM[`l'1 [ VO1~ED IN FAVOR TI-II:RhOF ANI~ TIJIF,L,FN ANU CARLSON VOTING
AGAINST.
9. Consideration of feasibili . report for River Street Sanitary Sewer and authorization for
plans and, specifications.
Included with consent agenda with the recommendation that the feasibility report be accepted by the
Council and that the engineer proceed with preparation of plans and specifications.
10 Review of plans for pumphouse and pump for Well #5 at 4'" Street_Park and co_n_~ideratinn of
authorizing advertisement for bids, Ci , Project Nn. 20(13-O~tC (Part.13Z
Public Works Director, John Simola, explained that the well construction 1)as been completed and the
Council is now being asked to approve the plans for the construction of the pumphoc.~se. .lim Bullert
from I.,icsch car. Associates reviewed the pumphouse plans. `I"he design will be similar to that of
pumphouse #3 which is a burnished block building with a flat roof. The building has four rooms; the
well room, pump room, chemical room and generator room. The estimated cost for the pumphouse is
$ X84,000 which is close to the budgeted amount. In order to get the pumphouse constructed this
season, the SChCC1LlIC WOllld be t0 authorize advertising I`or bids at this meeting and award the bids on
July 28, 200; with construction to begin. in Augi.~st. Construction is estimated io be completed by
Noverxaber.
Glen Posusta questioned the aesthetics of the design stating he didn't feel the pur~)phouse design was
appropriate for the 4`'' Street area.. Bruce Thielen concurred stating that the pumphouse design
should complement the existing buildings at the park. Ile suggested that the pumphouse have an
extension that could be used as a park shelter. John Simola stated tl~c roof could be changed to a
gable roof which would be similar to the existing park building and. Jim Bullert indicated that a change
to the roof line should not affect their schedule.
ROGER C:ARLSON MOVED `l"O ACC~l~.P'I"f~Hl~; NL,ANS AS PRF,SENTED WITH THE
CHANGES DISC:CJSSF-,D INCLiJDING THE GABLE ROOF DESIGN. GLIi;N I'OSU5`I'A
SI-;CONDE~,D TI-IE MOTION. MO'I'lON (,ARRIL[) [1NANIMOl1SLY.
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Council Minutes - G/23/0
11. Consideration of petition for annexation - Propcrtw Owners: Witschen,_Marklin_g and Frie.
Withdrawn at property owners request.
12. Consideration of authorization to initiate preliminary~lan design_f~r CSAH 18 1(nterchan__~e.
Je1T O'Neill and Bret Weiss provided the background for this item. Jeff O'Neill discussed the
various factors that are driving the need for the City to complete a number of studies relating to the
interchange. "I'11ere is proposed development iz~ the area wl~ich is the impetus for making the
improvement. Prior to the project the City needs to complete the following studies: 1) i_Jpdating the
City's 7'raz7sportation Plan; 2) Storm water analysis of the changes proposed to the I-94/Railroad
overpass and the County Road 18 interchange; 3) Preliminary interchange design; 4) Interchange
modification request and 5) b;zlvironmcntal assessment.
The Council discussed the proposed interchange layout as well the proposal to redesign the
I-94/Railroad from an overpass to an underpass. Brian Stumpf asked if~the pedestrian bridge over
the freeway would be affected. Bret Weiss indicated it would not. MnDOT would be building a
tcrxzporary bypass and it is this bypass going through the redi-naix plant site that zrzay necessitate
acquisition of the property and relocation of the business.
• I'he financial model needs to be reliz~.ed to identify the funding sources az~d there should be a meeting
with the property owners regarding tlae financial impact. "1'he financial model needs to be done iii
coordination with the design project. Cxlen Posusta asked il~the izltent ofthc interchange design was
to save the land on the west side of County .Road 1$ for development and if the intersection would be
signali?ed. Bret Weiss indicated was the plan and that the intersection would have a signal. He also
indicated that the 350,000 sq. ft. commercial. developrrrent would. have an impact on the whether
County Road 18 would he widen to I`our lanes. Brian Stumpf asked what role the County would play
in this. Bret Weiss replied that the City had sent. the County a letter asking to get this project in the
County's _5 year CIP but the City did not make it. The County indicated that they do not have the
funding for this but Bret Weiss felt County participation is something that would have to he
negotiated. The financial model indicated that half of the improvements to Cotmty Road 18 would be
the County's.
Bret Weiss also discussed right-of--way acquisition and relocation of the exisiizlg business. He
indicated that the City will need to hire aright-of-way agent to ensrire that proper procedures arc
being followed and Bret Weiss would like authorization from the Council to procure this service.
I3ruce "1'l~zielen asked about the cost of the project azad was told that it would be approximately $9.(
million with the City's share approximately $6 million. Brian Stumpf felt t11at if this project alleviated
the traffic congestion at TH 25/I-9~f, the project would be worthwhile. CTlcn Posusta felt this was a
window ofopporttrnity the City should not pass up. It was felt that if the City was taking the initiative
. on this MnDOT would be more supportive of the project.
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Council Minutes - 6/23/0
rl~hc City's Transportation Plan was done in 1994 a~ad it would be to appropriate to update the plan
city wide. Bret Weiss also disctisscd how the proposed changes would. affect CSAH 75 and access
to Briar Oaks and Meadow Oaks developments. It was felt that east CSAH 75 would end tip as a
cul-de-sac. Ocher areas that would be looked at in the transportation. plan would be access to tl~e
Wild Meadow area, incorporation of the Orchard Road interchange and an analysis of 7`~' Street.
Besides completing the various studies that are needed, the City will need to be negotiating with the
county, State and properly owners for cost sharing on the project. It was suggested that there be a
workshop with the property owners/developers and the City to discuss some of the issues relating to
the project. It was decided that the meeting be held on .luly 14, 2003 at 5 p.m. In addition it was
felt there should be other public informational meetings. Bret Weiss would like the Council to
authorize him to sit down with staff and review the work schedule to detern~inc what tasks City stair
would handle and what WSB would handle.
.Icff O"Neill addressed the issue of cost sharing and whether the Council would require up Iront
fielding from the developers for tl~esc studies. I.-le felt MnDOT should participate in the cost. ol'the
storm water analysis since their changes to the 1-94/Railroad overpass is generating the sto-~m water
issues. "1'he cost of the studies is estimated. at $242,000. Rick Wolfsteller stated that while funds
have not been budgeted for these studies, the money could be taken from. other fiu~ds and hope that a.
major share of this expense can be recaptured through special assessments. Brian Stumpl'asked if
• the City should take the risk without knowing that MnUO"1~ will participate in tl~e cost. Bret Weiss
stated that typically Mr1DOT does not pay fir preliminary design cost just construction costs.
Doug Weiszhaar, Vice President of WSFi indicated that because of the number of access requests,
MnDot cannot al~lord to up floret the cost of design but ratl~.cr works out participation on the
construction side. MnI)O'I' feels the freeway is to move trailic while access to the freeway is a benelil
for development generating the traffic that needs to get on the freeway. He added that MnDOT has
liberalised their position on what they will participate in for construction costs.
There was soiree discussion on not proceeding until. there was some idea what the cost participation
would be from MnDO`I, the County and the developers. Some members of the Council felt that City
receded to proceed or the opportunity would. be lost.
GLEN POSLIS'l'A MOVED TO APPROVE DIRECTING THE CITY S'hAFF/CITY FNGTNEF,R
TO COMPLETE THE NECESSARY S~l'L1DIH:S INCL,CJDING 1) iJPDATES 'l'O Cl'CY
TRANSPORTA'T'ION PLAN 2) STORM WATER PL,ANNIN(7, 3) IN'T'ERCHANGE
PRELIMINARY DL;SIGN 4) IN'1'1-:RC'1IANGE MODIFICATION RL(~UFS`C, AND 5)
ENVIRONMENTAL ASSESSMEN"I, C'ON`TINGENT ON THE CITY ADMINIS"I'RA"I'OR
ASKING 'I"TIE DEVELOPERS AND MNDOT ~I'U PROVIU( A SI-TARE OF THE REVENtiE
NEEDED TO FUND THE COS"1" "1'O C'OMPLF.TE THE NECESSARY S"I'UD11~:5. "I'I IH;
EXAC'`I' COST SI-TARING RELATING TO PLANNING I=;XPF;NSE TO BE NEGOTIATED BY
THE CITY ADMINISTRATOR. ANT) Cl"TY I~NGCNEER. BRIAN STLJMPFi SL~;C'ONI)1-~D 'l~l ll?
MOTION. MOTION CARRIED UNANIMOUSLY.
(.'ow~cil Minutes - 6/23/03
I3rL1CC Thielcn nosed the workshop meeting is for July 14, 2003 at 5 p.~n. and directed .leff O'Neill to
contact the developers.
13. Consideration of payment of bills for June.
BRIAN STiJMPF MOVED TO APPROVE PAYMENT OF BILLS 1~~OR .TUNE. ROVER
CARLSON SECONDED THE MOTION. MO`1'ION CARRIED iJNANIMOIJSLY.
Other Items:
The Cowicil reviewed the information submitted by the Chamber of Commerce regarding their poll of
business on the overheacl lighting conversion project for i3roadway. Since the City is proposing additional
Iinancing options, the Chamber questioned whether the Council wanted them to poll their members again.
'lhc Council dctcra~nincd that it would not be necessary wail after the informational meeting scheduled for
Monday, June 30, 2003 at S p.m. Then the Council could determine if there was any need to do additional
polling.
14. Consideration of ad"ournin to a closed session of the Cit Council to discuss endin
litigation relating to the Mielke assessment.
1:3RIAN STUMPF MOVED `I"O AnJOIJI7N TO A CLOSED SESSION FOR "hllE PURPOSE
OF DISCUSSING PENDING LITIGATION. GLEN POSIJS'I'A SECONDED THE M01-'ION.
MO`T`ION CARRII?[) UNANIMOUSLY.
ROBBIE SMITH MOVED TO RE-OPEN `I'Iih R)~:GUL,AR MEETING OF THr CITY
COUNCIL AT 8:35. GLEN POSUSTA SECONDED '1'I IE MOTION. MOTION CARRIED
UNANIMOUSLY.
Mayor 1'hielcn stated that the purpose of the closed session was to discuss litigation the City is
involved in regarding a special assessment to the .Miclkc property.
15. Adjourn.
ROGER C:ARLSON MOVh,D 'I~O ADJOURN AT 8:45 P.M. GI_,h.N POSCJSTA SECONUI-;U
THE MOTION. MOTION CARRLi?i) IINANIMOi]SLY.
~~
Recording, Secretary
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