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City Council Minutes 07-11-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, July 11, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from June 27, 2016 Charlotte Gabler moved approval of the special meeting minutes. Tom Perrault seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from June 27, 2016 Tom Perrault moved approval of the regular meeting minutes as revised. Charlotte Gabler seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Discussion on interview dates for the MCC Director. D. Citizen Comments • None. E. Public Service Announcements • Rachel Leonard, Communications Coordinator, presented infonnation on the Block Party which takes place on Thursday, July 14 and kicks off Riverfest. The event is sponsored by the City, the Monticello Community Center, Senior Center, National Guard, and Monticello Times. She also mentioned the Chamber of Commerce's Block Party taking place Wednesday afternoon/evening. • Kitty Baltos, Community Center Director, noted that the movie "Inside Out" will be played in Pioneer Park on July 23. This movie is sponsored by Schlenner Wenner. In addition, Star Wars was rescheduled for July 29. • Shibani Bisson, WSB/City Engineer, provided a construction update of current City projects. Brian Stumpf expressed concern related to the tight turn radius when heading south on Highway 25 and turning west onto City Council Minutes —July 11, 2016 Page 1 18 Broadway Street. He noted that semi -trailers can't make the turn. Ms. Bisson noted that they are aware of this but the City is constrained by the right-of-way limits. F. Council Liaison Updates • BCOL — Glen Posusta provided an update of the July meeting. The board discussed: 1) The remaining 40 acres to purchase; 2) A number of trees went down during a stone and will be cleaned up by volunteers; 3) The chalet construction came in under budget; 4) The YMCA held an open house and approximately 500 people attended; 5) there are 100 signed up for the Bertram Blast and 6) Decision was made to hire an architect to design a `beach house'. • Planning Commission — Charlotte Gabler noted that the meeting on Tuesday, July 5, 2016, was recessed and moved to Wednesday because of a stone. The Commission had four public hearings: 1) CUP for AMAX Storage; 2) Rezoning to zoning map for PUD for Red Rooster Properties; 3) CUP for Auto Repair District; and 4) Fleet Fann. G. Department Updates • City Administrator Jeff O'Neill provided an update on the following items: 1. Thanked the Public Works Department for helping with clean up in Hanover following a storm. 2. Xcel Energy hosted a pollinator event. 3. The Dahlheimer Project which is progressing. 4. The transition of FiberNet employees over to Arvig is complete. 5. Noted a problem with the City's emergency services, specifically, the generator not working during a storm. This is being looked into. • Department Updates - Pain Loidolt, Senior Center Director, provided an overview of the Senior Center. 2. Consent Agenda Tom Perrault moved approval of the consent agenda excluding D, E, F, N and O. Lloyd Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,244,443.07. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the Liquor Store, MCC, and Community Development. Approved the departures for MCC and FiberNet. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. City Council Minutes —July 11, 2016 Page 2 18 D. Consideration of adopting Resolution 2016-044 accepting a contribution in the amount of $2,500 from Great River Energy. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of approving acceptance of the 2015 Audit report. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA AND ADDED TO THE REGULAR AGENDA AS ITEM 4A-1. F. Consideration of obtaining public transportation service in 2017 via participation in the Wright County Area Transportation (WCAT) organization. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. G. Consideration of approving an annual membership as a benefit for Community Center part time employees. Recommendation: Approved the taxable membership benefit to the part time employees of the Community Center, free to the individual employee and a discounted rate for a family upgrade. H. Consideration of approving adjustments to the MCC part-time and city temporary/alternate salary schedules to meet minimum wage requirements. Recommendation: Approved adjustments to the MCC adult, and city temporary/alternative pay schedules moving employees to appropriate levels as outlined. I. Consideration of approving a Special Event Permit allowing use of city streets and related assistance for the Downtown Block Party on July 13, 2016. Applicant: Monticello Chamber. Recommendation: Approved the Special Event Permit allowing temporary closing of Walnut Street from 7 a.m. until 10 p.m. on Wednesday, July 13, 2016. This included the use of public parking facilities, staff resources and amenities as described in the Special Event Permit application, contingent on: a) continued site coordination with the Street Superintendent; b) restoration of the 3r1 Street parking lot to satisfaction of the Public Works department; and c) verification of notification of affected local businesses by permit holder. J. Consideration of approving an application for temporary on -sale liquor license for the Monticello Lions for Brewfest event on August 20, 2016. Recommendation: Approved the application for a temporary liquor license for the Monticello Lions Brewfest event on August 20, 2016 at West Bridge Park, contingent on approval of the Special Event Permit. K. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event on August 20, 2016. Applicant: Monticello Lions Club. Recommendation: Approved the Special Event Permit allowing temporary use of West Bridge City Council Minutes —July 11, 2016 Page 3 18 Park for the Monticello Lions Brewfest event from 7 a.m. to 10 p.m. on Saturday, August 20, 2016, including City assistance, use of municipal parking lots, and street closures. The approval in contingent on: a) continued site plan and parking use coordination with the Street Superintendent and Park Superintendent; b) appropriate signage and fencing in coordination with the Street and Park Superintendents; c) verification of trash and portable bathroom services for the event; d) verification of notification of affected local businesses and residents within a 2 -block radius of the Park by permit holder, not later than two weeks prior to event; e) notification and event coordination with Wright County Sheriff's Office; and f) provide a Certificate of Insurance for the event, including liquor and general liability, with the City names as a second insured. L. Consideration of approving a Special Event Permit for outdoor entertainment at Chatter's Bar & Grill on Friday, July 15 and Saturday, July 16, 206. Applicant: Brooke Steffens/Chatters Restaurant. Recommendation: Approved the Special Event Permit for outdoor entertainment at Chatter's Restaurant Bar & Grill for July 15 and 15, 2016, as described in the application materials. M. Consideration of approving public art to be placed at City View Park for future mountain bike trailhead. Recommendation: Approved the public art to be places at City View Park for the future mountain bike trailhead. N. Consideration of adopting Resolution 2016-045 approving plans and specifications and authorize advertisement of bids for the TH 25/7'h St. intersection improvements, City Project No. 15C004. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. O. Consideration of adopting Resolution 2016-048 approving a Cooperative Construction Agreement with MnDOT for the TH 25/7"' Street Intersection Improvement Project No. 15C004. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion. D. Consideration of adopting Resolution 2016-044 accepting a contribution in the amount of $2, 500 from Great River Energy. Brian Stumpf pulled the item to thank Great River Energy for their contribution. Brian Stumpf moved approval the resolution accepting the contribution. Lloyd Hilgart seconded the motion. Motion carried unanimously. F. Consideration of obtaining public transportation service in 2017 via participation in the Wright County Area Transportation (WCAT) organization. City Council Minutes —July 11, 2016 Page 4 1 8 Jeff O'Neill provided a brief overview of the organization and the City's obligation. Lloyd Hilgart moved approval to join WCAT via adoption of a joint powers agreement, appointment of member, and the payment of an initial fee to be paid for the first year of operation. Charlotte Gabler seconded the motion. Motion carried unanimously. N. Consideration of adopting Resolution 2016-045 approving plans and specifications and authorize advertisement of bids for the TH 25/7`x' Street intersection improvements, City Project No. 15CO04 Tom Perrault pulled the item and noted a correction on the resolution. Charlotte Gabler moved approval of Resolution 2016-045 approving plans and specifications authorizing advertisement of bids for the TH 25/71" Street Intersection improvements, City Project No. 15C004. Lloyd Hilgart seconded the motion. Motion carried unanimously. O. Consideration of adopting Resolution 2016-048 approving a Cooperative Construction Agreement with MnDOT for the TH 25/7`x' Street Intersection Improvement Project No. 15C004. Tom Perrault pulled the item and had questions in regard to the document, specifically item 3.2. His concern was whether there would be enough time for the State to respond back to the City in order to proceed with the project. Shibani Bisson responded that the City and MnDOT are in contact and the City will get the information back within the timeline. He also questioned Item 6 of the document and whether or not the roads, specifically County Road 14, in Sherburne County should be noted to be in Sherburne County. Shibani Bisson is going to check on this item. Charlotte Gabler moved approval of Resolution 2016-048 approving a Cooperative Construction Agreement with MnDOT for the TH 25/7' Street Intersection Improvement Project No. 15CO04 with the stipulation that No. 6 of the document is reviewed for correction. Tom Perrault seconded the motion. Motion carried unanimously. 3. Public Hearings: City Council Minutes —July 11, 2016 Page 5 18 4. Regular Agenda: Al. Consideration of approving acceptance of the 2015 Audit Report Wayne Oberg, Finance Director, gave a brief overview of the City's Annual Financial Report. Jim Eichten, Principal of Malloy, Montague, Kamowski, Radosevich & Co., P.A. (MMKR), presented a summary of their findings and summarized the highlights of the City's 2015 CAFR. Lloyd Hilgart moved approval to accept the 2016 Audit Report. Charlotte Gabler seconded the motion. Motion carried unanimously. A. Consideration of accepting bids and awarding_ project for the Bertram Chain of Lakes Regional Park — Athletic Interim Improvements. Angela Schumann, Community Development Director, provided a brief overview and noted that the project is over the budgeted amount by $39,007 and can be funded by the Closed Bond Fund. The Finance Director indicated that there are adequate funds to finance the difference between budgeted amount and project cost. Glen Posusta moved approval of Alternative 1 to accept bids and award project to Barber Construction Inc. for the Bertram Chain of Lakes Regional Park — Athletic Park Interim Improvements. Charlotte Gabler seconded the motion. Motion carried 4-1; Tom Perrault voted against. B. Consideration of authorizing an application to the Monticello Orderly Annexation Board for variance to Ordinance for Subdivision as related to a 27 -acre parcel of PID #213-100-081400 for the Bertram Chain of Lakes Regional Park Athletic Park and consideration of direction on parcel ownership. Angela Schumann provided an overview of the application and noted that it is for a variance to MOAA subdivision requirements which limits parcel divisions to 10 acres maximum or a full 40 acres. This 27 acres is located on the southern edge of and is owned by the City of Monticello. The balance of the regional park is owned jointly by the City and Wright County. If the Council wishes to remain the sole owner of the 27 -acres, the variance to the subdivision ordinance through the MOAA Board is required. Charlotte Gabler moved approval of Decision 1, Alternative 1 to authorize an application to the Monticello Orderly Annexation Board for a variance to Ordinance for Subdivision for subdivision of an approximately 27 -acre parcel of PID# 213-100-081400 to become part of the Bertram Chain of Lakes Regional Park Athletic Park. Glen Posusta seconded the motion. Motion carried 4-1; Tom Perrault voted against. City Council Minutes —July 11, 2016 Page 6 18 Charlotte Gabler moved approval of Decision 2, Alternative 2, to continue sole ownership of the 27 -acre parcel by the City of Monticello at this time. Glen Posusta seconded the motion. Motion carried 4-1; Tom Perrault voted against. C. Consideration of a request for Development Stage Planned Unit Development, and a request for Preliminary Plat for the Mills Fleet Fann Addition to Monticello, a proposed commercial development project including a retail facility of over 165,000 square feet, a vehicle fuel sales facility, a car wash facility, and two future development parcels. Applicant: WSN/Ramerth, Tim Steve Grittman, NAC, provided an overview of the project and how it differs from the original proposal submitted in 2007. The footprint was reduced in size and the gas station and car wash were relocated in relation to the building and a storage/display building and racking areas were added. He also stated that the applicant's proposal now includes three curb cuts off of Chelsea Road, compared to two in the original proposal. He noted that the Planning Commission considered the applications at a public hearing on July 6, 2016, and voted unanimously to recommend approval of the PUD Rezoning and Development and Final Stage PUD plans as well as the Preliminary and Final Plats for the project. Brian Stumpf commented that there was a letter submitted to the City Council in regard to landscaping/fencing on the east side of the project. He wondered how the Planning Commission addressed this issue. Steve Grittman responded that the Planning Commission encouraged staff to work with the applicant on the buffer zone. Tim Ramerth, WSN/Applicant, addressed the City Council. He noted that there is a plan for a fence on the east side of the property and that they will keep the area clean. Mr. Ramerth commented on monument signs and the continued work with MnDOT and the City on signs and a possible message board along the interstate. The project is expected to begin late summer with it opening in Spring 2017. Charlotte Gabler moved approval of Decision 1, Alternative 1, to adopt Resolution 2016-046 approving a Development Stage PUD for the proposed Mills Fleet Farm Addition, based on the findings in said resolution, and the conditions identified in Exhibit Z. Glen Posusta seconded the motion. Motion carried unanimously. Charlotte Gabler moved approval of Decision 2, Alternative 1, to adopt Resolution 2016-047 approving the Preliminary Plat for Mills Fleet Farm Addition, based on the findings in said resolution, and the conditions identified in Exhibit Z. Lloyd Hilgart seconded the motion. Motion carried unanimously. City Council Minutes —July 11, 2016 Page 7 18 Added Items: Jeff O'Neill noted that four applicants were selected for second interviews for the MCC Director position. It was a consensus to conduct these interviews on Tuesday, July 19, 2016, beginning at 7:15 a.m. By consensus the meeting was adjourned at 8:38 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes —July 11, 2016 Page 8 18