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City Council Agenda Packet 01-11-2016AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 11, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Mayor: Brian Stumpf Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Meeting Minutes • Special Meeting Minutes from December 14, 2015 (Eval) • Special Meeting Minutes from December 14, 2015 (PW /BLDG) • Regular Meeting Minutes from December 14, 2015 • Special Meeting Minutes from December 28, 2015 C. Consideration of Adding Items to the Agenda D. Citizen Comments E. Public Service Announcements/Updates • Holiday Hours — Martin Luther King Day F. Council Liaison Updates • MCC Advisory • Personnel Committee • IEDC • Planning Commission • BCOL G. Department Updates • City Administrator (O'Neill) 2. Consent Agenda A. Consideration to approve payment of bills B. Consideration to approve new hires and departures for City departments C. Consideration to approve the sale /disposal of surplus city property D. Consideration to approve City Council Special Workshop Schedule E. Consideration to approve the Wright County Annual Highway Maintenance Agreement F. Consideration to approve Resolution 2016 -001 approving State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney G. Consideration to adopt Resolution 2016 -002 approving the conveyance of Outlot A Carlisle Village 4th Addition, Parcel 155 -183- 000010 to the City of Monticello for authorized public use 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings A. Public Hearing — Consideration to adopt Resolution 2016 -001 ordering improvements and authorizing preparation of plans and specifications for the 2016 Street Reconstruction Project and for TH 25 /7th St. Intersection improvements, City Project No. 15C001 and 15C004 4. Regular Agenda A. Consideration to approve annual appointments and designations for 2016 B. Consideration to take action related to City hold on tax forfeit parcels 155 -054- 001020, 155 -500- 101408 and 155- 500 - 101412 5. Added Items 6. Adjournment MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, December 14, 2015 — 4:45 p.m. Academy Room City Hall - Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: City staff. Jeff O'Neill, Wayne Oberg and Matt Theisen Others: Tim Hennigar Call to Order Mayor Brian Stumpf called the special meeting to order at 4:45 p.m. 2. City Administrator Review Mayor Stumpf reviewed the purpose of the meeting is for Councilmembers to provide feedback the City Administrator to help him meet their expectations. Utilizing the review form provided, Mayor Stumpf asked each member of Council for comments and observations. Dialogue was generated in the areas of overall impressions of the City operation, Leadership traits, professional skills and status, relations with Council, Reporting, Citizen and Intergovernmental Relations, Staffing/City Team, Supervision and Department management. Jeff O'Neill thanked members of Council for their feedback and outlined his goals 2016. 3. Adjournment By consensus the meeting was adjourned at 5:45 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Special Meeting Minutes — December 14, 2015 Page 1 1 MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, December 14, 2015 — 5:45 p.m. Academy Room City Hall - Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, City staff. Rachel Leonard, Tom Pawelk, Wayne Oberg, Angela Schumann, Shibani Bisson, Matt Theisen, Tom Moores, Tracy Ergen, and John Rued 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5:45 p.m. 2. Public Works Director Discussion Wayne Oberg, Finance Director, gave a brief overview and mentioned that there is a placeholder in the budget for this position. He presented a list of pros and cons in hiring a full -time Public Works Director, a full -time Engineer /Public Works Director, and keeping as is — with the Finance Director overseeing the departments. He also mentioned that there is some disagreement among the Public Works Supervisors on which direction to proceed. Glen Posusta commented that he is not in favor of hiring Public Works Director. He would feel more comfortable if this was considered in a few years. Lloyd Hilgart requested to hear from the superintendents on their positions and their workload. Tom Pawelk, Tom Moores, and Matt Theisen were present to address the City Council. Due to a lack of time the discussion will continue at a later time. No decision was made at this meeting. 3. Building Inspector Discussion This item was not discussed and will be discussed 4. Adjournment By consensus the meeting was adjourned at 6:15 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Special Meeting Minutes — December 14, 2015 Page 1 1 REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 14, 2015 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. Brian Stumpf asked for a moment of silence for Fran Fair who passed away December 4, 2015. He commended her volunteer efforts. Angela Schumann, Community Development Director, gave a brief presentation of Ms. Fair's contributions to the City of Monticello. B. Abbroval of Meeting Minutes • Special Meeting Minutes from November 23, 2015 Tom Perrault moved approval of the Special Meeting Minutes of November 23, 2015 with a minor change. Lloyd Hilgart seconded the motion. Motion carried 4 -0; Glen Posusta abstained because he was absent for the November 23, 2015 meeting. • Regular Meeting Minutes from November 23, 2015 Tom Perrault moved approval of the Regular Meeting Minutes of November 23, 2015. Lloyd Hilgart seconded the motion. Motion carried 4 -0; Glen Posusta abstained because he was absent for the November 23, 2015 meeting. C. Consideration of Adding Items to the Agenda • Brian Stumpf added to continue the City Council special meeting /workshop discussion in regard to a Public Works Director and Building Inspector to the end of the agenda. D. Citizen Comments • None E. Public Service Announcements • Rachel Leonard, Communications Coordinator, provided an update on the City's Holiday Hours. • Debra Luken, Library Manager, presented her 2015 annual report to the City Council. She noted that the Monticello branch is doing better in City Council Minutes — December 14, 2015 Page 1 1 10 regard to circulation statistics than the other branches. She also mentioned that the library experienced some problems in 2015 with the windows leaking water into the building. F. Council Liaison Updates • FiberNet Advisory Board — Brian Stumpf commented that the board met with Joanne Johnson, Executive Director of the Minnesota Public Broadband Alliance, in regard to the RFQ process. This will be discussed later in the meeting. • EDA — Tom Perrault noted that they are continuing on their work plan. • Planning Commission — Charlotte Gabler provided a brief update on: a CUP approval; two of the members were reappointed for three year terms; and a public hearing that was set in regard to temporary signage. • BCOL — No update was provided at this point of the meeting because the items are being discussed during the meeting. G. Department Updates • Workshops — Brian Stumpf stated that the City Council met for the City Administrator's annual review. They also discussed the possible Public Works Director position and the Building Inspector position. • City Administrator Jeff O'Neill provided the following updates: 1. Commented on the company that is looking at installing a solar system and where they are in the process. 2. Friendship Island is being located in the Prairie Conference Center. They are looking at using the portion that was previously used for Rivers of Hope. 3. Stated that there is no news on the Fallon Avenue crossing /overpass. The City is still in the process of working with St. Henrys. 2. Consent Agenda Lloyd Hilgart moved to approve the Consent Agenda excluding items A, E, F, and J. Glen Posusta seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. B. Consideration of approving new hires /departures. Recommendation: Approved the new hires for Streets, Parks, and FNM and the terminations for MCC. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this City Council cycle. D. Consideration to approve setting a special City Council meeting on December 28 for approval of bills. Recommendation: Approved setting the Special Council Meeting for December 28, 2015 at 7:30 a.m. City Council Minutes — December 14, 2015 Page 2 1 10 E. Consideration to approve the 2016 Schedule of Regular Council and Commission meetings. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. F. Consideration to approve City Facility Business Hours for 2016. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. G. Consideration to approve Resolution 2015 -087 approving a donation from Schyma Pickles and Preserves in the amount of $100 for the Farmer's Market advertising and entertainment. Recommendation: Approved Resolution 2015- 087 approving the donation from Schyma Pickles and Preserves. H. Consideration to approve a pawn broker license for 2016 for David Corbin dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Recommendation: Approved the pawn broker license for 2016 for David Corbin dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. I. Consideration to approve an amendment to a Conditional Use Permit for a Planned Unit Development for the Monticello Big Lake Community Hospital District Campus (CentraCare Health Monticello) for the continued use of an accessory heliport. (Applicant: CentraCare Health System) Recommendation: Approved the amendment for Conditional Use Permit for Planned Unit Development for the Monticello Big Lake Community Hospital, approving a temporary relation of the heliport facility, based on findings in Resolution PC- 2015 -019 and subject to those conditions in Exhibit Z. Consideration to approve the Second Amendment to Development Contract for AMAX Addition. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. K. Consideration to call for a public hearing by the Planning Commission on January 5, 2016 regarding amendment to the Monticello Zoning Ordinance as related to Massage Therapy and other Personal Services, and to direct staff to prepare ordinances related to Massage Therapy Licensing Recommendation: Approved calling for a public hearing by the Planning Commission on January 5, 2016 regarding an amendment to the Monticello Zoning Ordinance as related to Massage Therapy and other Personal Services and directed staff to prepare ordinances related to Massage Therapy Licensing. L. Consideration to approve a license agreement for storage at 100 Broadway East for CSAH 75 /TH 25 Intersection improvements. Recommendation: Approved a License Agreement between the EDA and the City of Monticello for use of 201 and 249 East Broadway and a portion of 100 East Broadway for City Project 100009 /Intersection of CSAH 75/TH25. City Council Minutes — December 14, 2015 Page 3 1 10 M. Consideration to adopt Resolution 2015 -088 accepting improvements and authorizing final payment to Municipal Builders Inc. for sludge dewatering facility, City Project No. 12C003. Recommendation: Approved Resolution 2015 -088 approving Change Order No. 4, accepting improvements and authorizing final payment to Municipal Builders, Inc., for the sludge dewatering facility, City Project 12C003. N. Consideration to approve Resolution 2015 -089 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the City for the extension of 95th Street. Recommendation: Approved Resolution 2015 -089 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the City for the extension of 95'h Street. O. Consideration to approve a Joint Powers Agreement /Highway 25 Coalition. Recommendation: Approved the Highway 25 Corridor Coalition Joint Powers Agreement. 2A. Consideration of items removed from the consent agenda for discussion. A. Consideration to approve payment of bills. Glen Posusta pulled the item. He questioned a few different charges and would like copies of the invoices. The bills he questioned were from AST Sports, Dan Gleeser, and Mansfeild Oil Company. He reiterated his request from a previous meeting that the City look into purchasing larger gasoline tanks in order to store gasoline and save money. Tom Moores, Street Superintendent, provided an update that he spoke with Elk River who has underground tanks which they put in when they built their new facility. They are going to provide what the cost was but did note that it was thousands of dollars. Mr. Posusta also questioned why the City is paying West Metro auto to replace a thermostat when our own maintenance personnel could do this for cheaper. Wayne Oberg, Finance Director, responded that this was for a FiberNet vehicle and he wasn't sure of the situation but would review. He also stated that he will provide copies of the invoices in question. Tom Perrault questioned why the Golden West bill was almost double from what it usually was. Rachel Leonard responded that she doesn't see the detail of the bill but she did received notification that it would be higher for the given month. She added that this bill can fluctuate depending on the number of calls they receive from subscribers. A power outage that took place in town could have been a contributing factor. Brian Stumpf commented that it may help if the City Council would receive a spreadsheet each month on the activity taking place. City Council Minutes — December 14, 2015 Page 4 1 10 Glen Posusta moved to have staff research how much it would cost for tanks to be installed (above ground) and how much gasoline the City uses. Lloyd Hilgart seconded the motion. Motion carried unanimously. Glen Posusta moved approval of the payment of bills. Tom Perrault seconded the motion. Motion carried unanimously. E. Consideration to approve the 2016 Schedule of Regular Council and Commission meeting. Tom Perrault pulled the item and noted that the Planning Commission cannot be held on March 1 because of Precinct Caucuses. Jennifer Schreiber commented that that is correct and noted that this meeting will be rescheduled for March 2. Tom Perrault moved approval of the schedule with the change. Lloyd Hilgart seconded the motion. Motion carried unanimously. F. Consideration to approve City Facility Business Hours for 2016 Tom Perrault pulled the item and noted that the Monticello Community Center Sunday hours should be changed to a closed time of 8 p.m. Tom Perrault moved approval with the change. Lloyd Hilgart seconded the motion. Motion carried unanimously. J. Consideration to approve the Second Amendment to Development Contract for AMAZ Addition. Glen Posusta pulled the item in order to abstain because it is on his property. Lloyd Hilgart moved approval of the amendment. Tom Perrault seconded the motion. Motion carried 4 -0; Glen Posusta abstained. 3. Public Hearings A. Consideration to adopt Resolution 2015 -090 establishing the final Tax Lew for 2016. Wayne Oberg presented the item to the Council. Before the end of the year the final levy needs to be certified to the County Auditor. The tax capacity increased by 8.3% for 2016 following a 31% increase for 2015. This is primarily because of the nuclear plant. He added that if a citizen saw their property tax increase it is because the value of their property increased. The property tax levy breakdown is as follows: School — 16.6 %; County 44.1 %; City — 3 8. 1 %; and HRA — 1.2 %. Monticello has the lowest tax capacity rate in Wright County. It was also mentioned that the City's tax rate is lower than the County's tax rate, which is unusual. Mr. Oberg touched on the nuclear plants valuation specifically. City Council Minutes — December 14, 2015 Page 5 1 10 The proposed tax levy is distributed as follows: General Fund — 69 %; Debt Service — 27 %; and MCC Operations — 4 %. Tom Perrault commented on the potential hiring of a Building Inspector being included in the levy. He also mentioned that he is against the HRA levy. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Lloyd Hilgart moved approval of the Final Tax Levy for 2016 as presented, including the HRA levy. Charlotte Gabler seconded the motion. Motion carried 3 -2. Tom Perrault and Glen Posusta voted against. 4. Regular Agenda A. Consideration to adopt Ordinance No. 628 amending the he City Fee Schedule for 2016 and adopting Summary Ordinance No. 628A for publication. Wayne Oberg gave a brief overview of the fee schedule. Each year fees are adjusted to reflect increase in cost of service. One of the increases that Mr. Oberg touched on was water and sewer which are seeing a $1.00 minimum increase for non - industrial rates and 2% increase in volume charge. For industrial properties the rates will increase between 2 and 2.6 %. Mr. Oberg commented that in January 2017 he would like to see the City move to monthly billing for water and sewer. This will allow for more customer contact and for easier distribution of seasonal information. Brian Stumpf questioned if the City had any push back from other cities on the dog licensing fee increase. Mr. Oberg responded that he hadn't contacted them. Glen Posusta questioned how the city enforces dog licenses. Brian Stumpf recommended that the City contact other cities to find out how they enforce dog licenses. Glen Posusta commented that he thinks the fees for the dog licenses should go toward the dog park. Glen Posusta questioned the obscure dollar amounts used for the Community Center membership. He thought it would be easier if there was a more streamlined rate amount. Kitty Baltos, Community Center Director, responded that these rates, which are quarterly payments, are determined based on a percentage and that is why there are cents involved in the payment. Tom Perrault questioned how water rates were determined, especially since there is a savings from lowering fluoride content. He does not agree with the increase in water fee. Glen Posusta moved approval of Ordinance 628 amending the fee schedule. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Tom Perrault voted against for reasons including the one listed above. City Council Minutes — December 14, 2015 Page 6 1 10 B. Consideration to adopt Resolution 2015 -091 approving the 2016 City Budget. Wayne Oberg presented the 2016 City budget and reviewed the resolution. The budget presentation was given during the tax levy agenda item. The proposed expenditures total $43,061,019 and the proposed revenues total $37,753,848. The difference between expenditures and revenues is either an addition from fund reserves. He noted that capital equipment purchases will need to be approved individually during the year. Charlotte Gabler moved approval of Resolution 2015 -091 approving the 2016 City budget. Lloyd Hilgart seconded the motion. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. Tom Perrault voted against because he was not in favor of dollars going towards Bertram Chain of Lakes and couple of other items. Glen Posusta voted against because of the HRA item. C. Consideration to approve Resolution 2015 -092 accepting Feasibility Report and calling for or a public hearing for 2016 Street Reconstruction Improvements, CitX Project No. 15C001. Shibani Bisson, WSB, presented the item which included: project overview, Area 5 Street Reconstruction; TH 25/7th Street Intersection Improvements; Sidewalk/Trail Connections; Utility improvements; Estimated costs /funding; Assessments; and Schedule. As part of the presentation graphics were displayed that showed the City's streetscape plan which include a plaza near the TH 25/7 1h St. intersection. The City is proposing a retaining wall on the east side of Highway 25 and south side of 7th Street to accommodate a wider sidewalk/boulevard on TH 25 and the right turn lane on 7th Street. In regard to the retaining wall on 7th Street, a decision needs to be made on the type of brick to use because it is being recommended that the wall be built this winter. The reason given for constructing this winter as a separate project is to lower costs for sheet piling to stabilize the slope. It was a consensus of the City Council to go with the fieldstone faced stained type of stone. The sidewalk/Trail Connections were then reviewed. These include: 7th Street; Cedar St.; Washington St.; CSAH 75; and 3rd St. Railroad Corridor Trail Extension. Ms. Bisson then presented all of the utility improvements that are proposed. These included: replace or line all of the sanitary sewer mains; replace all of the sanitary sewer services from mainline to property line; replace majority of sanitary sewer castings; replace water main valves and hydrants; replace storm sewer pipe and structures and castings where needed; install new storm sewer pipe and structures where needed to improve drainage conditions; replace 6 inch water main with 12 -inch on Ramsey Street between 4th St. and Broadway; extend 10 to 12 -inch water main to feed future water treatment plant; and pump house piping improvements for Well #1 and #2. City Council Minutes — December 14, 2015 Page 7 1 10 Shibani Bisson reviewed the costs of the project with a total of approximately $7.6 million. The preliminary assessment rate is $4,500 for a residential assessment and $100 /FF for a non - residential assessment. Total assessments are approximately $1.2 million. She also mentioned that the City is eligible for State Aid funds. The City's balance is currently low but they can advance five times their annual allotment which would be approximately $1.8 million. There was some discussion on whether to use State Aid funds for this project instead of the Fallon Avenue improvements which would then need funding. Wayne Oberg commented that typically the City would use State Aid and then reimburse themselves the amount of State Aid by selling bonds. A schedule of the project was then reviewed. Next steps listed were: Holding a Public hearing to order project and authorize preparation of plans and specifications; MnDOT State Aid approval in March 2016; City Council approval of plans and specifications and authorizing ad for bids in March 2016; receive bids in April /May 2016; award contract in May 2016; preconstruction meeting in May /June 2016; begin construction in June 2016; and substantial completion and assessment hearing in October 2016. Shibani Bisson recommended doing a separate plan set and bidding process for the TH25 /71h Street Intersection bid separate. MnDot is funding a portion of this and it has to go through their review and the development of a cooperative agreement. Jeff McCallus, 630 #. 4th St., addressed the City Council. He expressed concern that some of the improvements are not necessary. He is not against the project in its entirety because he feels that a majority of the project needs to be done. He added that the cost of the project should be kept as low as possible and things could be removed. Specifically, he doesn't think there is a need for a 10 foot sidewalk on TH25 nor does he think the sidewalk on Cedar Street is needed; perhaps sidewalks could be put in when there is commercial growth. The City Council discussed certain sidewalk replacement /additions. Once such area was Broadway. Shibani Bisson noted that 20% of sidewalks on Broadway are scheduled to be replaced. After some discussion, it was suggested by the City Council to look at mud jacking in this area instead of replacement. Ms. Bisson mention that if the Council chooses to construct any sidewalks in the grid area, the City's policy includes benefitting property owners to pay for 25% of the sidewalk construction, with the City paying the remaining 75% of the costs. Brian Stumpf noted that he disagrees with the sidewalk assessment policy. He also questioned why sidewalks would be needed on both sides of Cedar. He feels this isn't necessary at this time. Angela Schumann responded that in the City's Park and Pathway Plans it is noted that the most frequent comments heard from the community are related to the fact that there is a disconnect and/or gaps in our pathways /sidewalk system. Lloyd Hilgart noted that he doesn't think that property owners benefit from sidewalks. There was discussion to remove sidewalks and bid separately so the Council can pick and choose those that should be included in the project. City Council Minutes — December 14, 2015 Page 8 1 10 Decision 1 Glen Posusta moved Alternative 1— to adopt Resolution 2015 -092 accepting the Feasibility Report and calling for a public hearing on January 11, 2016 and that all sidewalks /pathways be bid separately from the main bid. Charlotte Gabler seconded the motion. Motion carried unanimously. Decision 2 Glen Posusta moved Alternative 3 — to adopt Resolution 2015 -093 authorizing preparation of plans and specifications and authorize advertisement for bids for the 71 Street Retaining Wall. Charlotte Gabler seconded the motion. Motion carried unanimously. D. Consideration to accept Request for Qualifications (RFW) for FiberNet Management Rachel Leonard, Communications Coordinator, provided a brief history and overview of the process. She noted that the City worked with JoAnne Johnson, Executive Director of the Minnesota Public Broadband Alliance, to prepare this document for release. The RFQ responses were due by noon on December Stn, and the city received responses from Arvig, Consolidated Telecommunications Company (CTC), FiberConnect, and MidAtlantic Broadband. These were forwarded to Ms. Johnson for evaluation who selected the criteria and scoring used in the selection process. Ms. Johnson then summarized the evaluation process and presented the two companies that scored above the selected threshold, which were Arvig and CTC. Glen Posusta questioned Ms. Johnson's experience in running this type of company. Ms. Johnson responded with her education and employment background. Mr. Posusta then expressed his concern that the selection system was developed to select the companies that the City wanted to select. He also mentioned that, in his opinion, the two companies initially selected are large companies and FiberNet would be a small piece in their large company. There was frustration and disagreement among the City Council in regard to the process. There was some discussion about interviewing MidAtlantic Broadband in addition to Arvig and CTC even though they scored below the threshold. Brian Stumpf moved Alternative 1— to proceed with interviewing the top two respondents of Arvig and CTC. Charlotte Gabler seconded the motion. Motion failed 2 -3; Lloyd Hilgart, Tom Perrault and Glen Posusta voted against. Tom Perrault moved to interview the three candidates of Arvig, CTC, and MidAtlantic Broadband. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against for reasons listed above. E. Consideration to approve a City match of $355,000 for a 2016 Phase X acquisition at the Bertram Chain of Lakes Regional Park/YMCA Camp Manitou. City Council Minutes — December 14, 2015 Page 9 1 10 Angela Schumann, Community Development Director, provided a brief update. The request for match funding is being brought forward to facilitate the acquisition of both Phases IX and X in 2016. After Phases IX and X are acquired, the last remaining area of parkland to be acquired is Parcel 2 and the 1 acre remnant in Parcel 1. These two parcels total 40.89 acres. Lloyd Hilgart moved approval of a City match of $355,000 for a Phase X acquisition at the BCOL Regional Park/YMCA Camp Manitou for 2016 acquisition, pending final legislative approval of grant award including the transfer of funds from the capital fund to the park dedication fund (for year 2015). Brian Stumpf seconded the motion. Motion carried 4 -1; Tom Perrault voted against. 5. Added Items The City Council resumed conversation held over from the special meeting held at 5:45 p.m. in regard to hiring a Public Works Director and Building Inspector. Charlotte Gabler moved approval of continuing the discussion on hiring a Public Works Director for next year (2017) and keep things status quo for 2016. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against. The City Council then discussed a full -time Building Inspector position. John Rued, Building Inspector, gave a brief presentation on the building department and workload and the need for an additional Building Inspector. Brian Stumpf moved approval of the addition of a full time building inspector. Charlotte Gabler seconded the motion. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. Tom Perrault would rather see the City hire a part -time employee. Glen Posusta doesn't feel that there will be enough work to sustain a full -time employee for extended period of time. 6. Adiournment By consensus the meeting was adjourned at 10:15 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — December 14, 2015 Page 10 1 10 MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, December 28, 2015 — 7:30 a.m. Academy Room City Hall - Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault Absent: Glen Posusta 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 7:30 a.m. in the Mississippi Room. 2. Consideration of approving payment of bill registers. There was minimal discussion. Charlotte Gabler requested to receive a chart of accounts for her reference. In addition, she questioned whether the bills could be sorted by funds. Jennifer Schreiber, City Clerk, will provide Ms. Gabler with this information. Tom Perrault moved approval of the payment of bill registers. Charlotte Gabler seconded. Motion carried unanimously. 3. Adjournment Tom Perrault moved to adjourn the meeting. Lloyd Hilgart seconded. Motion carried unanimously. Meeting was adjourned at 7:40 a.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Special Meeting Minutes — December 28, 2015 Page 1 1 City Council Agenda: 1/11/16 2A. Consideration to approve the payment of bills (WO) A. REFERENCE AND BACKGROUND: City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Al. Budget Impact: None A2. Staff Workload Impact: No additional work required B. ALTERNATIVE ACTIONS: 1. Motion to approve the bill and purchase card registers for a total amount of $306,910.87. 2. Motion to approve the registers with changes directed by Council. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 or #2, per direction of Council. D. SUPPORTING DATA: Bill registers Purchase Card registers Accounts Payable XCEL ENERGY Check Sequence: 2 Computer Check Proof List by Vendor 51- 6505905 -0 5,462.22 12/31/2015 601 - 49440 - 438100 User: Debbie.Davidson 16.94 12/31/2015 101 - 42500- 438100 12/31/2015 Printed: 01/04/2016 - 3:06PM 12/31/2015 101 - 43160 - 438100 12/31/2015 51- 6505906 -1 Batch: 00215.12.2015 - 215.12.2015 Xcel/CPE 602 - 49490 - 438100 12/31/2015 51- 4271112 -2 872.34 Invoice No Description Amount Payment Date Acct Number Vendor: 1102 CENTERPOINT ENERGY 12/31/2015 51- 6505910 -7 Hi -Way Liquor 1,578.15 Check Sequence: 1 12/31/2015 5843395 -5 16.39 1,718.13 12/31/2015 21741990- 438300 12/31/2015 5863599 -6 49.06 12/31/2015 12/31/2015 101 - 42700 - 438300 12/31/2015 5806932 -5 15.85 101 - 45175- 438100 12/31/2015 101 - 45201- 438300 12/31/2015 5821009 -5 55.52 12/31/2015 101 - 42200 - 438300 12/31/2015 5799425 179.55 12/31/2015 101 - 43127 - 438300 12/31/2015 5799427 31.41 12/31/2015 101 - 43127 - 438300 12/31/2015 5820786 26.95 12/31/2015 101 - 43127 - 438300 12/31/2015 5837384 421.10 12/31/2015 101 - 43127 - 438300 12/31/2015 5864452 -7 328.59 12/31/2015 101 - 45501- 438300 12/31/2015 5788570 -9 95.48 12/31/2015 609 - 49754- 438300 12/31/2015 5804618 -6 15.85 12/31/2015 101 - 45201- 438300 12/31/2015 5768542 -2 173.68 12/31/2015 101- 41940 - 438300 12/31/2015 5768542 -2 4,016.24 12/31/2015 226 - 45122- 438300 12/31/2015 5768542 -2 65.13 12/31/2015 101 - 45175- 438300 12/31/2015 5768542 -2 86.84 12/31/2015 101 - 42800 - 438300 12/31/2015 5828859 -8 29.80 12/31/2015 101 - 41940 - 438300 12/31/2015 8235331 -9 111.65 12/31/2015 101 - 41941 - 438300 12/31/2015 8235333 -5 59.41 12/31/2015 101 - 41941- 438300 Check Total: 5,778.50 Vendor: 1585 XCEL ENERGY Check Sequence: 2 12/31/2015 51- 6505905 -0 5,462.22 12/31/2015 601 - 49440 - 438100 12/31/2015 ZZZNEP- IMPLEM- 51- 6505908 -9 16.94 12/31/2015 101 - 42500- 438100 12/31/2015 51- 4400193 -4 17.07 12/31/2015 101 - 43160 - 438100 12/31/2015 51- 6505906 -1 948.54 12/31/2015 602 - 49490 - 438100 12/31/2015 51- 4271112 -2 872.34 12/31/2015 101 - 45501- 438100 12/31/2015 51- 6505909 -4 - DMV 189.53 12/31/2015 217 - 41990 - 438100 12/31/2015 51- 6505910 -7 Hi -Way Liquor 1,578.15 12/31/2015 609 - 49754- 438100 12/31/2015 51- 6505911 -8 - City Hall 1,718.13 12/31/2015 101 - 41940 - 438100 12/31/2015 51- 6505911 -8 - MCC 7,782.13 12/31/2015 226 - 45122- 438100 12/31/2015 51- 6505911 -8- Senior Center 404.27 12/31/2015 101 - 45175- 438100 AP- Computer Check Proof List by Vendor (01/04/2016 - 3:06 PM) Invoice No Description Amount Payment Date Acct Number 12/31/2015 51- 6505911 -8 - National Guard 202.13 12/31/2015 101 - 42800 - 438100 12/31/2015 51- 6505912 -9 - Animal Shelter 64.56 12/31/2015 101 - 42700 - 438100 12/31/2015 51- 6505913 -0 Fire Dept 451.76 12/31/2015 101 - 42200 - 438100 12/31/2015 51- 6505914 -1 - Shop /Garage 1,079.91 12/31/2015 101 - 43127 - 438100 12/31/2015 51- 6505915 -2 - Parks - general 682.16 12/31/2015 101 - 45201- 438100 12/31/2015 51- 6505915 -2 - Water 27.64 12/31/2015 601 - 49440 - 438100 12/31/2015 51- 6505915 -2 - Ballfld NSP- Consc & Security 54.82 12/31/2015 226 - 45203- 438100 12/31/2015 51- 6505915 -2 - Ballfld NSP - Softball Assoc. 507.86 12/31/2015 101 - 45203- 438100 12/31/2015 51- 6505915 -2 Parks general 671.77 12/31/2015 101 - 45201- 438100 12/31/2015 51- 6505915 -2 - Water 32.67 12/31/2015 601 - 49440 - 438100 12/31/2015 51- 6505915 -2 - Ballfld NSP- Consc & Security 133.29 12/31/2015 226 - 45203- 438100 12/31/2015 51- 6505915 -2 - Ballfld NSP- Softball Assoc. 364.51 12/31/2015 101 - 45203- 438100 12/31/2015 51- 0371645 -4 - SwanCam 18.86 12/31/2015 101 - 45201- 438100 12/31/2015 51- 6505916 -3 - Street Lights 13,044.33 12/31/2015 101 - 43160 - 438100 12/31/2015 51- 9069641 -8 - FNM 1,596.28 12/31/2015 656- 49877 - 438100 12/31/2015 51- 9391437 -3 - 118 W 6th St City Fee credit -$1 71.97 12/31/2015 101 - 41941 - 438100 12/31/2015 ZCULPS- 51- 0623082 -8 17.07 12/31/2015 213 - 46522- 438100 12/31/2015 51- 6505915 -2 - City Fees credit - 885.48 12/31/2015 101- 45201- 438100 12/31/2015 51- 6505914 -1 - City Fees Credited - 12/23/15 - 147.58 12/31/2015 101 - 43127 - 438100 Check Total: 36,977.85 Total for Check Run: 42,756.35 Total of Number of Checks: 2 The preceding list of bills payable was reviewe Date: 1/11/2016 Approved by AP- Computer Check Proof List by Vendor (01/04/2016 - 3:06 PM) Accounts Payable Computer Check Proof List by Vendor User: Debbie.Davidson Printed: 01/06/2016 - 11:14AM Batch: 00203.01.2016 - 203.01.2016 AP Invoice No Description Amount Payment Date Acct Number Vendor: 2820 CITY OF ALBERTVILLE Check Sequence: 1 20150305 SRU Train..Cargil to Reimbrs. - (33.5) hr D.A; (31 534.91 12/31/2015 10142200- 433100 Check Total: 534.91 Vendor: 3491 ARTISAN BEER COMPANY Check Sequence: 2 3074224 resale - beer 132.00 12/31/2015 609 - 49750- 425200 Check Total: 132.00 Vendor: 2886 AUSCO DESIGN AND MARKETING Check Sequence: 3 2334 (2) zip sweatshirts; (2) Hooded 167.00 12/31/2015 101 - 45201- 441700 Check Total: 167.00 Vendor: 4116 ERICKABACHMEIER Check Sequence: 4 12/11/2015 Canvas Uncorked (47) participants 12/11/15 1,316.00 12/31/2015 226 - 45127- 430130 Check Total: 1,316.00 Vendor: 1065 BELLBOY CORPORATION Check Sequence: 5 51698500 resale - liquor 307.50 12/31/2015 609 - 49750- 425100 51698500 resale- wine 112.00 12/31/2015 609 - 49750- 425300 51698500 freight 15.40 12/31/2015 609 - 49750- 433300 93262900 resale - grenadine 68.46 12/31/2015 609- 49750- 425400 Check Total: 503.36 Vendor: 4321 DALE & DIANE BERGSTROM Check Sequence: 6 1/5/2016 FiberNet acct. FNM- 001 -1084 FINAL credit 58.28 12/31/2015 656- 00000 - 115025 Check Total: 58.28 Vendor: 1067 BERNICK'S Check Sequence: 7 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 67120 resale - soda pop 111.50 12/31/2015 609 - 49750- 425400 67120 resale -juice 82.00 12/31/2015 609 - 49750- 425500 67121 resale - beer 1,809.75 12/31/2015 609 - 49750- 425200 67122 resale - beer credit -7.02 12/31/2015 609 - 49750- 425200 67918 resale - pop, water, juice 223.00 12/31/2015 226 - 45127- 425410 1182743 Check Total: 2,219.23 12/31/2015 609 - 49750- 425200 Vendor: 1075 BOND TRUST SERVICES CORPORATION 214.85 12/31/2015 Check Sequence: 8 28756 Agent Services GO Bond Series 2010A 450.00 01/12/2016 317 - 47000 - 462010 Check Total: 450.00 Vendor: 2535 BORDER STATES ELECTRIC SUPPLY Check Sequence: 9 910540535 (15) PX1- 001 -CZD- CZD- 10 -025F; (3) 05017; (2) 701.28 12/31/2015 656- 49877 - 421990 Check Total: 701.28 Vendor: 1106 CENTRAL MCGOWAN INC Check Sequence: 10 00058230 Monthly Tank Rental 45.00 12/31/2015 226 - 45122- 441500 00909046 Bulk Carbon Dioxide (1251bs) 51.00 12/31/2015 226 - 45122- 421600 00910781 Bulk Carbon Dioxide (175 lbs) 61.00 12/31/2015 226 - 45122- 421600 Check Total: 157.00 Vendor: 2476 CSI DIGITAL INC Check Sequence: 11 103390 Jan 2016- )1) Gbps fiber feed 2,700.00 01/12/2016 656- 49879 - 430930 Check Total: 2,700.00 Vendor: 2118 CT CORPORATION SYSTEM Check Sequence: 12 5002741290 -00 2/1/16- 1/31/2017 Fed. Comm Act- acct- 940074: 296.00 01/12/2016 656- 49870 - 431990 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Check Total: 296.00 Vendor: 2035 CUSTOM SHEETMETAL MONTICELLO INC Check Sequence: 13 1115 -08 New Furnace for office 909 Golf Course Rd 2,940.00 12/31/2015 601 - 49440- 440100 Check Total: 2,940.00 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 14 1168666 resale - beer 1,702.10 12/31/2015 609 - 49750 - 425200 1182743 resale - beer 31,940.77 12/31/2015 609 - 49750- 425200 1182743 resale - beer N/A 214.85 12/31/2015 609 - 49750- 425400 1182776 resale - beer n/a 84.00 01/12/2016 609 - 49750- 425400 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 1182776 resale - beer 4,565.07 01/12/2016 609 - 49750- 425200 120302 resale - beer 1,205.85 12/31/2015 609 - 49750- 425200 120424 resale - beer 601.50 12/31/2015 609 - 49750- 425200 120548 resale - beer 24.60 12/31/2015 609 - 49750- 425200 120670 resale - beer 236.60 12/31/2015 609 - 49750- 425200 Check Total: 40,575.34 Vendor: 4233 DI -MAR CONSTRUCTION INC Check Sequence: 15 Voucher No 5 14C002 - PHOSPH - Pay Voucher #5 44,317.50 12/31/2015 602 - 00000 - 165010 Check Total: 44,317.50 Vendor: 1151 EARL F ANDERSEN INC Check Sequence: 16 0124038 (114) Street Name; (25) Brackets; (10) Rt. Turn; 9,358.30 12/31/2015 101 - 43120- 422600 153451 Check Total: 9,358.30 12/31/2015 601 - 49440 - 432770 Vendor: 1153 ECM PUBLISHERS INC Check Sequence: 17 287855 MCC - Holiday Greeting Ad #484236 108.00 12/31/2015 226 - 45122- 434990 288972 PHN - 2016 Zoning Map - Ad# 490167 101.53 12/31/2015 101 - 41910- 435100 288973 PHN - Massage Therapy Ord. - Ad# 490173 110.76 12/31/2015 101 - 41910 - 435100 288974 PHN - Temp Sign Reg - Ad# 490180 110.76 12/31/2015 101 - 41910 - 435100 288975 Ordinance 628 - Ad# 490546 129.22 12/31/2015 101 - 41310 - 435100 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Check Total: 560.27 Vendor: 1167 EXTREME BEVERAGE LLC Check Sequence: 18 W- 1341127 resale - rootbeer 69.80 12/31/2015 609 - 49750- 425400 Check Total: 69.80 Vendor: 4323 SANDRA FORSMAN Check Sequence: 19 1/5/2016 FiberNet acct. FNM- 001 -1243 FINAL credit 14.78 12/31/2015 656- 00000 - 115025 Check Total: 14.78 Vendor: 4090 GOLDEN WEST TECHNOLOGIES Check Sequence: 20 151200475 Dec. 2015- (401) Helpdesk; (151) Video Support 721.25 12/31/2015 656 - 49870 - 431990 Check Total: 721.25 Vendor: 1413 GOPHER STATE ONE CALL INC Check Sequence: 21 153451 Dec 2015 (48) locates - FNM 1/2 37.80 12/31/2015 656- 49877 - 432770 153451 Dec 2015 (48) locates - Water 1/2 37.80 12/31/2015 601 - 49440 - 432770 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Amount Payment Date Acct Number 79.99 79.99 319.00 319.00 132.47 - 286.95 i nn on 51,600.00 t � ^ion nn Check Sequence: 22 12/31/2015 656- 00000 - 115025 Check Sequence: 23 12/31/2015 601 - 49440 - 421990 Check Sequence: 24 12/31/2015 656- 00000 - 115025 Check Sequence: 25 12/31/2015 609 - 49750- 425200 Check Sequence: 26 12/31/2015 101 - 42200 - 421200 12/31/2015 101 - 42200 - 421200 12/31/2015 101 - 42200 - 421200 Check Sequence: 27 12/31/2015 226 - 45122- 421600 Check Sequence: 28 01/12/2016 101 - 00000 - 217061 01/12/2016 101 - 00000 - 217061 Check Sequence: 29 12/31/2015 651- 49010 - 431150 Check Total: Vendor: 4322 ALICE GRANT 1/5/2016 FiberNet acct FNM- 001 -1216 FINAL credit Check Total: Vendor: 1224 HD SUPPLY WATERWORKS LTD E952090 10' Valve box key; (2) 10' & 4' cub stop shut off Check Total: Vendor: 4320 JEFF HILLEBRAND 1/5/2016 FiberNet acct. FNM- 001 -0433 FINAL credit Check Total: Vendor: 4218 HOHENSTEINS, INC 802198 resale - beer Check Total: Vendor: 1242 HOLIDAY CREDIT OFFICE 11182015 10/20 -11/16 /2015 -Fire Acct. 1400 - 017- 223 -399 11182015 Acct. 1400 - 017 - 223 -399 inv.9 /18/2015 over paic 12182015 11/24 - 12/08/2015 Fire- Acct. 1400- 017 - 223 -399 Check Total: Vendor: 1244 HORIZON COMMERCIAL POOL SUPPLY 151214026 Pool Chemicals Check Total: Vendor: 3971 INTL UNION OF OPER ENGINEERS LOCAL February 2016 February Health Insurance February 2016 February Health Insurance Check Total: Vendor: 3369 JAKE'S EXCAVATING INC 2834 Wiitanen 12 -30 -2015 Check Total: AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Amount Payment Date Acct Number 79.99 79.99 319.00 319.00 132.47 - 286.95 i nn on 51,600.00 t � ^ion nn Check Sequence: 22 12/31/2015 656- 00000 - 115025 Check Sequence: 23 12/31/2015 601 - 49440 - 421990 Check Sequence: 24 12/31/2015 656- 00000 - 115025 Check Sequence: 25 12/31/2015 609 - 49750- 425200 Check Sequence: 26 12/31/2015 101 - 42200 - 421200 12/31/2015 101 - 42200 - 421200 12/31/2015 101 - 42200 - 421200 Check Sequence: 27 12/31/2015 226 - 45122- 421600 Check Sequence: 28 01/12/2016 101 - 00000 - 217061 01/12/2016 101 - 00000 - 217061 Check Sequence: 29 12/31/2015 651- 49010 - 431150 Invoice No Description Vendor: 1259 JJ TAYLOR DISTRIBUTING 2452494 freight 2452494 resale- beer Check Total Vendor: 1263 JOHNSON BROS WHOLESALE LIQUOR 5332313 resale - wine 5332313 freight 5335250 freight 5335250 resale - liquor 5335251 freight 5335251 resale - wine 5335252 freight 5335252 resale - liquor 5335253 freight 5335253 resale - wine 5337199 resale - wine 5337199 freight 5337200 freight 5337200 resale - liquor 5337201 resale - freight 5337201 resale - wine 5337201 resale - wine N/A 5340269 freight 5340269 resale - liquor 5340270 freight 5340270 resale - Mix 556393 resale - wine credit inv. # 5324060 556394 freight credit inv. # 5327155 556394 resale - liquor credit inv. # 5327155 Check Total: Vendor: 4319 LINDA KNUDSON 1/5/2016 FiberNet acct FNM- 001 -0272 FINAL credit Check Total: Vendor: 3852 LASER MEMORIES 941 Name Plates for Staff (2) 949 Nametags for Staff (4) AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Amount Payment Date Acct Number Check Sequence: 30 3.00 12/31/2015 609 - 49750- 433300 3,465.85 12/31/2015 609 - 49750- 425200 3,468.85 Check Sequence: 31 2,381.93 12/31/2015 609 - 49750- 425300 56.15 12/31/2015 609 - 49750- 433300 10.56 12/31/2015 609 - 49750- 433300 811.43 12/31/2015 609 - 49750- 425100 28.80 12/31/2015 609 - 49750- 433300 1,155.10 12/31/2015 609 - 49750- 425300 9.12 12/31/2015 609 - 49750- 433300 952.19 12/31/2015 609 - 49750- 425100 5.76 12/31/2015 609 - 49750- 433300 179.50 12/31/2015 609 - 49750- 425300 231.70 12/31/2015 609 - 49750- 425300 5.76 12/31/2015 609 - 49750- 433300 60.97 12/31/2015 609 - 49750- 433300 4,859.52 12/31/2015 609 - 49750- 425100 112.32 12/31/2015 609 - 49750- 433300 4,013.60 12/31/2015 609 - 49750- 425300 103.83 12/31/2015 609 - 49750- 425400 19.57 12/31/2015 609 - 49750- 433300 1,628.69 12/31/2015 609 - 49750- 425100 8.64 12/31/2015 609 - 49750- 433300 156.47 12/31/2015 609 - 49750- 425400 -49.65 12/31/2015 609 - 49750- 425300 -1.44 12/31/2015 609 - 49750- 433300 - 181.50 12/31/2015 609 - 49750- 425100 16,559.02 Check Sequence: 32 105.44 12/31/2015 656- 00000 - 115025 105.44 Check Sequence: 33 18.00 12/31/2015 217 - 41990 - 420990 32.00 12/31/2015 226 - 45122- 420990 Invoice No Description Amount Payment Date Acct Number AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Check Total: 50.00 Vendor: 4264 LEEB UNDERGROUND, INC MINNESOTA 9 -1 -1 PROGRAM Check Sequence: 34 54 -7154 (13) Composite drops; (904) 1" pipe 6,528.00 12/31/2015 656- 49877 - 440100 765.40 Check Total: 6,528.00 Vendor: 1902 VICKI LEERHOFF Check Sequence: 35 12/31/2015 Mileage Reimb 1115115 - 12/31/15; Agenda Deli 28.52 12/31/2015 101 - 41310- 433100 Check Sequence: 38 Check Total: 28.52 60.00 Vendor: 4324 MARGARET MARCELLA Check Sequence: 36 1/5/2016 FiberNet acct FNM- 001 -1384 FINAL credit 23.11 12/31/2015 656- 00000 - 115025 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Check Total: 23.11 Vendor: 2179 MINNESOTA 9 -1 -1 PROGRAM Check Sequence: 37 Dec-2015 Dec. 2015- 911 Wright Co. 765.40 12/31/2015 656- 00000 - 208170 Check Total: 765.40 Vendor: 4317 MINNESOTA ASSOCIATION OF CEMETERII Check Sequence: 38 1/4/2016 Riverside Cem- annual assoc. fee 60.00 01/12/2016 651- 49010 - 421990 Check Total: 60.00 Vendor: 3017 THE MN TRANSPORTATION ALLIANCE Check Sequence: 39 P16 -1082 Annual Membership Jan - Dec 2016 345.00 01/12/2016 101 - 43111- 443300 Check Total: 345.00 Vendor: 1370 MONTICELLO DEPUTY REG #002 Check Sequence: 40 Plate 106069 81 Intl IHC Sludge Truck 16.00 01/12/2016 602 - 49490 - 443700 Plate 148787 82 Ford Fire Truck 16.00 01/12/2016 101 - 42200 - 443700 Plate 166352 95 Ford LS 8000 16.00 01/12/2016 101 - 43120 - 443700 Plate 171352 97 Dodge Caravan 16.00 01/12/2016 101 - 42400 - 443700 Plate 171367 99 Ford F250 Pickup 16.00 01/12/2016 101 - 45201- 443990 Plate 172902 99 Ford F350 Pickup 16.00 01/12/2016 101 - 42200 - 443700 Plate 172904 99 Dodge Caravan 16.00 01/12/2016 101 - 43120 - 443700 Plate 172910 99 International Truck 16.00 01/12/2016 602 - 49490 - 443700 Plate 185675 77 Hale Trailer 16.00 01/12/2016 101 - 43120 - 443700 Plate 185678 06 Fell TiltTrailer 16.00 01/12/2016 101 - 43120 - 443700 Plate 185681 08 AG HMDE Trailer 16.00 01/12/2016 101 - 43120 - 443700 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number Plate 187981 86 LGCH Service Trailer 16.00 01/12/2016 101 - 43120 - 443700 Plate 188174 13 PJ Trailer 16.00 01/12/2016 101 - 45201- 443990 Plate 188175 03 Fell Tilt Trailer 16.00 01/12/2016 101 - 43120 - 443700 Plate 188176 01 Fell Tilt Trailer 16.00 01/12/2016 101 - 43120 - 443700 Plate 188177 15 PJ Trailer 16.00 01/12/2016 101 - 45201- 443990 Plate 189050 13 Doolittle Trailer 16.00 01/12/2016 602 - 49490 - 443700 Plate 196503 88 Danco Plus Trailer 16.00 01/12/2016 101 - 45201- 443990 Plate 197485 98 Polar Tank Trailer 16.00 01/12/2016 602 - 49490 - 443700 Plate 197486 98 Towmaster Trailer 16.00 01/12/2016 101 - 43120- 443700 Plate 197491 86 Dressen Trailer 16.00 01/12/2016 101 - 42200 - 443700 Plate 197492 01 Bison Trailer 16.00 01/12/2016 101 - 45201- 443990 Plate 902597 01 Dodge Ram Pickup 16.00 01/12/2016 101 - 45201- 443990 Plate 905275 00 Ford 1 Ton Truck 16.00 01/12/2016 602- 49490 - 443700 Plate 910377 01 Ford F350 Pickup 16.00 01/12/2016 101 - 43120 - 443700 Plate 910985 02 Chev Silverado 16.00 01/12/2016 101 - 42400 - 443700 Plate 911511 03 Sterling Dump Truck 16.00 01/12/2016 101 - 43120 - 443700 Plate 914291 03 Ford F450 Truck 16.00 01/12/2016 101 - 43120 - 443700 Plate 914292 03 Ford F150 Pickup Truck 16.00 01/12/2016 101- 43120 - 443700 Plate 914293 03 Chev S10 Pickup 16.00 01/12/2016 101 - 43120 - 443700 Plate 914294 03 Chev 2500 Pickup 16.00 01/12/2016 101 - 43120 - 443700 Plate 914322 03 Ford F250 Pickup 16.00 01/12/2016 601 - 49440 - 443700 Plate 916002 99 Ford F550 Bucket Truck 16.00 01/12/2016 101 - 43120- 443700 Plate 916071 04 Ford F450 Pickup 16.00 01/12/2016 101 - 45201- 443990 Plate 919350 05 Sterling Dump Truck 16.00 01/12/2016 101 - 43120 - 443700 Plate 921678 05 Ford F150 Pickup 16.00 01/12/2016 602 - 49490 - 443700 Plate 923338 97 Jeep Cherokee 16.00 01/12/2016 656- 49870 - 443700 Plate 923393 07 Ford F250 Pickup 16.00 01/12/2016 101 - 45201- 443990 Plate 927928 07 Ford F150 Pickup 16.00 01/12/2016 101 - 45201- 443990 Plate 929588 08 Chev Silverado Pickup 16.00 01/12/2016 101 - 43120 - 443700 Plate 930531 08 Sterling L8500 16.00 01/12/2016 101 - 43120 - 443700 Plate 930571 08 Ford F450 Pickup 16.00 01/12/2016 601 - 49440 - 443700 Plate 930623 08 Ford Focus 16.00 01/12/2016 217 - 41990 - 443990 Plate 931644 09 Intt'l Tymco 600 Sweeper 16.00 01/12/2016 101 - 43120 - 443700 Plate 934089 08 GMC Sierra Pickup 16.00 01/12/2016 656- 49870 - 443700 Plate 934090 09 GMC Sierra Pickup 16.00 01/12/2016 656- 49870 - 443700 Plate 934855 10 Ford Van 16.00 01/12/2016 656- 49870 - 443700 Plate 934856 10 Ford Van 16.00 01/12/2016 656- 49870 - 443700 Plate 936286 00 Sterling Dump Truck 16.00 01/12/2016 101 - 43120 - 443700 Plate 939962 12 Mack HookTruck 16.00 01/12/2016 101 - 43120 - 443700 Plate 944110 14 Ford F550 Pickup Truck 16.00 01/12/2016 101 - 43120 - 443700 Plate 944119 14 Ford F550 Truck 16.00 01/12/2016 101 - 45201- 443990 Plate 944880 82 Ford Sludge Truck 16.00 01/12/2016 602 - 49490 - 443700 Plate 944882 15 Ford F250 Pickup 16.00 01/12/2016 601 - 49440 - 443700 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number Vendor: 1273 PAUSTIS & SONS WINE CO Check Total: 864.00 Check Sequence: 46 8529611 Vendor: 1375 MONTICELLO PRINTING INC 609 - 49750- 433300 8529611 Check Sequence: 41 12/10/2015 12/31/2015 (30) Training Reports - Fire 54.85 12/31/2015 101 - 42200 - 421990 12/23/15 609 - 49750- 425300 Childcare Record Forms (1500) & Childcare Re( 541.40 12/31/2015 226 - 45122- 420300 609 - 49750- 433300 Check Total: 596.25 Vendor: 1382 MOON MOTOR SALES INC Check Sequence: 47 Check Sequence: 42 4728318 -1.44 ASM -Bulb- Hi/Lo 35/35 31.99 12/31/2015 101- 42200 - 421990 - 135.99 12/31/2015 Check Total: 31.99 resale - liquor 7.20 Vendor: 1390 MTI DISTRIBUTING INC freight 1.44 Check Sequence: 43 1046051 2904251 pressure regulator; fitting tee; fit- elbow; fit -strai 240.89 12/31/2015 101 - 45201- 422100 Check Total: 240.89 Vendor: 2518 NEOFUNDS BYNEOPOST Check Sequence: 44 1/3/2016 Postage for Pkgs to Dept of Public Safety - Dec : 81.56 12/31/2015 217 - 41990 - 432200 1/3/2016 Postage Purchased 12/9/15 Acct# 7900 0440 6K 1,000.00 12/31/2015 101 - 00000 - 155010 1/3/2016 Postage D Ward (reimbursed 12/18/15) 2.35 12/31/2015 101 - 41940 - 432200 Check Total: 1,083.91 Vendor: 4318 BARBARA PAPKE Check Sequence: 45 1/5/2016 FiberNet acct 763 - 314 -0389 FINAL credit 22.94 12/31/2015 656- 00000 - 115025 Check Total: 22.94 Vendor: 1273 PAUSTIS & SONS WINE CO Check Sequence: 46 8529611 freight 7.00 12/31/2015 609 - 49750- 433300 8529611 resale - wine 329.47 12/31/2015 609 - 49750- 425300 8530489 resale - wine 1,178.94 12/31/2015 609 - 49750- 425300 8530489 freight 15.00 12/31/2015 609 - 49750- 433300 Check Total: 1,530.41 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 47 228934 freight credit #2905605 -1.44 12/31/2015 609 - 49750- 433300 228934 resale - liquor credit #2905605 - 135.99 12/31/2015 609 - 49750 - 425100 2904250 resale - liquor 7.20 12/31/2015 609 - 49750- 425100 2904251 freight 1.44 12/31/2015 609 - 49750- 433300 2904251 resale - wine 48.00 12/31/2015 609 - 49750- 425300 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 2904252 freight 15.84 12/31/2015 609 - 49750- 433300 2904252 resale - liquor 1,462.23 12/31/2015 609 - 49750- 425100 2905605 resale - liquor 6,059.08 12/31/2015 609 - 49750- 425100 2905605 freight 58.13 12/31/2015 609 - 49750- 433300 2905606 freight 33.12 12/31/2015 609 - 49750- 433300 2905606 resale - wine 1,054.90 12/31/2015 609 - 49750- 425300 2905606 resale - wine N/A 106.25 12/31/2015 609 - 49750- 425400 2907718 resale - wine n/a 112.00 12/31/2015 609 - 49750- 425400 2907718 resale- wine 2,072.30 12/31/2015 609 - 49750- 425300 2907718 freight 63.36 12/31/2015 609 - 49750- 433300 Check Total: 10,956.42 Vendor: 1452 RCB ASSOCIATES INC Check Sequence: 48 6774 Pager Service- Jan-Dec 2016 1/2 Sewer 44.57 01/12/2016 602 - 49490 - 432100 6774 Pager Service- Jan-Dec 2016 1/2 Water 44.56 01/12/2016 601 - 49440 - 432100 Check Total: 89.13 Vendor: 1455 RED'S MARATHON Check Sequence: 49 12/29/2015 #111- (3) battery- recharge 360.00 12/31/2015 101 - 43120 - 422100 Check Total: 360.00 Vendor: 4022 REINHART FOODSERVICE LLC Check Sequence: 50 204295 Resale - Concessions - Pretzels, Muffins, Pizzas, 404.57 12/31/2015 226- 45127- 425410 204295 Freight 7.99 12/31/2015 226 - 45122- 433300 217915 Freight 7.99 12/31/2015 226 - 45122- 433300 217915 Resale - Concessions - Fruit snacks, Pretzels, Mi 502.60 12/31/2015 226 - 45127- 425410 217915 Pizzas for Parties 115.80 12/31/2015 226 - 45127- 421460 Check Total: 1,038.95 Vendor: 1474 PATRICIA A SALZWEDEL Check Sequence: 51 January 1st Semi Monthly Contract Payment 1,593.75 01/12/2016 101 - 42700 - 431200 Check Total: 1,593.75 Vendor: 2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 52 W5059799 12/19/15 - Doperalski R2174 140.00 12/31/2015 226 - 45122- 431992 Check Total: 140.00 Vendor: 1490 CYNTHIA R SIMPSON Check Sequence: 53 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 894139 Dec. 2015 Cleaning Fire Hall 100.00 12/31/2015 101 - 42200 - 431990 Check Total: 100.00 Vendor: 3309 SOUTHERN WINE & SPIRITS OF MINNESO' Check Sequence: 54 1361365 resale - wine 1,066.00 12/31/2015 609- 49750- 425300 1361365 Freight 21.00 12/31/2015 609 - 49750- 433300 1363490 Freight 14.70 12/31/2015 609 - 49750- 433300 1363490 resale - liquor 1,259.56 12/31/2015 609 - 49750- 425100 1363492 resale- wine 1,903.72 12/31/2015 609 - 49750- 425300 1363492 Freight 25.90 12/31/2015 609 - 49750- 433300 Check Total: 4,290.88 Vendor: 1497 SPECTRUM SUPPLY COMPANY Check Sequence: 55 57029 (20) Safety Goggles - Parks 40.60 12/31/2015 101 - 45201- 420650 57029 (6) Paper Towels;(4) Igal Damp Mop -PW 179.78 12/31/2015 101 - 43127 - 420650 Check Total: 220.38 Vendor: 1516 TASC Check Sequence: 56 IN695999 2/1/16 - 2/29/16 Admin Fee 68.00 01/12/2016 101 - 49240 - 413500 Check Total: 68.00 Vendor: 3608 TELESPHERE SOFTWARE INC Check Sequence: 57 5318 CABS Dec. 2015 600.00 12/31/2015 656- 49870 - 431990 Check Total: 600.00 Vendor: 1522 THORPE DISTRIBUTING COMPANY Check Sequence: 58 1000185 -2 resale - beer correction 5.60 12/31/2015 609 - 49750- 425200 1003407 -2 resale - beer correction 5.10 12/31/2015 609 - 49750- 425200 1013257 resale - beer 4,440.45 12/31/2015 609 - 49750- 425200 1013258 resale - beer 242.10 12/31/2015 609 - 49750- 425200 1013258 resale - beer n/a 25.60 12/31/2015 609 - 49750- 425400 1013259 resale - N/A beer 109.90 12/31/2015 609- 49750- 425400 1016843 resale - beer 19,700.91 12/31/2015 609- 49750- 425200 1016845 resale - beer 352.10 12/31/2015 609 - 49750- 425200 1016846 resale - beer N/A 15.40 12/31/2015 609 - 49750- 425400 Check Total: 24,897.16 Vendor: 3594 TRIMARK Check Sequence: 59 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 2558447 asst. bags; multi -fold towels; canliners; sanitizer; 529.81 12/31/2015 609 - 49754- 421990 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Check Total: 529.81 Vendor: 1543 US BANK TRUST SERVICES Check Sequence: 60 4167057 G.O. Bonds 2013B Acceptance/Paying Agent F( 425.00 01/12/2016 602 - 49480 - 462010 4167148 G.O. Bonds 2014A Acceptance/Paying Agent Ff 450.00 01/12/2016 318 - 47000 - 462010 Check Total: 875.00 Vendor: 1552 VIKING COCA COLA BOTTLING CO Check Sequence: 61 1673210 resale - soda pop 412.25 12/31/2015 609 - 49750- 425400 Check Total: 412.25 Vendor: 1684 VINOCOPIA Check Sequence: 62 0142118 resale - wine 80.00 12/31/2015 609 - 49750- 425300 0142118 freight 14.00 12/31/2015 609 - 49750- 433300 0142118 resale - liquor 270.17 12/31/2015 609 - 49750- 425100 Check Total: 364.17 Vendor: 1567 WES OLSON ELECTRIC LLC Check Sequence: 63 7590 Pioneer Park vald.- LED lites- (8) Canopy; (4) VI 1,975.00 12/31/2015 101 - 45201- 422990 Check Total: 1,975.00 Vendor: 3258 WESTMOR FLUID SOLUTIONS, LLC Check Sequence: 64 1178448 RI purlser for gas pump- PW 464.00 12/31/2015 101 - 43127 - 440440 Check Total: 464.00 Vendor: 1573 WINE MERCHANTS INC Check Sequence: 65 7062491 resale - wine 1,295.40 12/31/2015 609 - 49750- 425300 7062491 freight 23.76 12/31/2015 609 - 49750- 433300 Check Total: 1,319.16 Vendor: 1209 WIRTZ BEVERAGE MINNESOTA WINE & S1 Check Sequence: 66 1080415381 resale- wine N/A 36.00 12/31/2015 609 - 49750- 425400 1080415381 resale- wine 284.00 12/31/2015 609 - 49750- 425300 1080415381 freight 30.95 12/31/2015 609 - 49750 - 433300 1080415381 resale - liquor 2,709.42 12/31/2015 609 - 49750- 425100 1080418340 resale - liquor 2,512.85 12/31/2015 609 - 49750- 425100 1080418340 freight 55.79 12/31/2015 609 - 49750- 433300 AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Invoice No Description Amount Payment Date Acct Number 1080418340 resale- wine 1,621.99 12/31/2015 609 - 49750- 425300 2080117231 resale - liquor credit - 141.96 12/31/2015 609 - 49750- 425100 2080117235 resale - liquor credit -70.00 12/31/2015 609 - 49750- 425100 Check Total: 7,039.04 Total for Check Run: 264,154.52 Total of Number of Checks: 66 The preceding list of bills payable was reviewed and approv, Date: 1/11/2016 Approved by AP- Computer Check Proof List by Vendor (01/06/2016 - 11:14 AM) Mayo City Council Agenda: 1 /11 /16 2B. Consideration of approving new hires and departures for City departments (TE) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently in the departments listed. It is recommended that the Council officially ratify the hiring /departure of all listed employees including part-time and seasonal workers. Al. Budget Impact: (positions are generally included in budget) A2. Staff Work Load Impact: If new positions, there may be some training involved. If terminated positions, existing staff would pick up those hours, as needed, until replaced. B. ALTERNATIVE ACTIONS: 1. Motion to ratify the hire /departures of the employees as identified on the attached list. 2. Motion to deny the recommended hires and departures. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires /departures. City staff recommends Alternative #1, for the Council to approve the hires and/or departures as listed. D. SUPPORTING DATA: • List of new /terminated employees NEW EMPLOYEES Name Title Department Hire Date Class Victoria Walsh Guest Service MCC 12/9/2015 PT Lucy Fearing Slide Attendant MCC 12/14/2015 PT Gloria McEachern Slide Attendant MCC 12/14/2015 PT Brianna Anthony Guest Service MCC 12/29/2015 PT Emily Crackel Life Guard MCC 12/31/2015 PT Scott lano Skating Rink Attendant Parks 12/31/2015 Temporary Robert Copeland Water /Sewer Operator- Apprentice Water Dept. 1/4/2016 FT TERMINATING EMPLOYEES Name Reason Department Last Day Class Noah Olson Voluntary MCC 8/3/15 PT Justin Mayer Voluntary MCC 12/18/15 PT New Hire and Terms City Council 2016: 1/6/2016 City Council Agenda: 1 /11 /16 2C. Consideration of approving sale or disposal of surplus property (WO) A. REFERENCE AND BACKGROUND: The Council is asked to declare certain items as surplus property and authorize the sale or disposal of those items. In 2008 and again in 2011 the Community Center purchased exercise mats for the Group Exercise classes as well as for use in the Fitness Center. They are currently in very bad shape and have been replaced. At the time of purchase, the 37 mats cost $15 each or a total cost over the two purchase years of $555. They are not worth anything at this point and we would like to dispose of them by making them available to people who need kneepads to garden or do work in their garage for example. The other property for sale /disposal is miscellaneous items from Public Works. All of these items are under $100. Al. Budget Impact: For the Community Center - the original cost of the mats were $555 at the time of purchase. The replacement mats were $890 which included mats, racks and shipping. This mat purchase was planned for in the 2015 budget. They will be used in the fitness center as well as in Group Exercise classes. A2. Staff Work Load Impact: The cost of advertising the items which is minimal. B. ALTERNATIVE ACTIONS: 1. Motion to approve the sale or disposal of surplus property as identified on the attached list. 2. Motion to deny the sale or disposal of surplus property as recommended. C. RECOMMENDATION: Staff Recommends Option 1 to approve the sale or disposal of surplus property as identified. D. SUPPORTING DATA: Surplus Property List — Community Center Surplus Property List — Public Works City Council Agenda: 1 /11 /16 Surplus Property List — Community Center 12/16/2015 Estimated Values: $0-$999 37 foam exercise mats $0 value. 1 -11 -16 Surplus Supplies Public Works Estimated Value 1. LP Gas hot water heater on demand —under $100 2. 7.5ft skid steere angle snow plow - under $1500 3. Shop floor electric sweeper - under $100 4. Window AC unit - under $100 5. Hydraulic tire cutter - under $100 6. Honda lawn mower engine - under $100 7. Ice machine - under $100 8. Washing machine - under $100 9. Electric stove - under $100 10. Hydraulic tank - under $100 11. Equipment seat - under $100 City Council Agenda: 1/11/16 2D. Consideration to approve a City Council Special Workshop Schedule (JO /JS) A. REFERENCE AND BACKGROUND: City Council is asked to approve a Special Workshop Schedule for 2016. These workshops would be held quarterly and would be used to discuss various important subjects that arise. If approved, these dates will be added to the official meeting schedule. The recommended dates are as follows and they will begin at 5 p.m.: • January 25 • April 25 • July 25 • October 24 Al. Budget Impact: NA A2. Staff Workload Impact: Staff will post the sc ed le the city's website and bulletin board after approval. B. ALTERNATIVE ACTIONS: 1. Motion to approve the 2016 Speci ei p hedule. 2. Motion to not approve the 2P16 Sshop Sc hedule. C. STAFF RECOMMENDATIO is City staff recommends Alte t' 1. f there are any changes or special meetings which come up during t a , would be posted according to the open meeting law. D. SUPPORTIN TA: • None City Council Agenda.: 1/11/2016 2E. Consideration to approve the 2016 Wright County Annual Highway Maintenance Agreement (TM) A. REFERENCE AND BACKGROUND: The annual maintenance agreement with Wright County for snow and ice control is up for renewal. Areas for this maintenance agreement are unchanged from last year precluding compensation. This snow and ice control agreement covers expenses at 100% for portions of CSAH 75 running from Willow Street east to the intersection of CSAH 18, and a short section of CR 117, approximately two - tenths of a mile long running north from 85th Avenue. This year, City staff is adding the first spring sweeping of these areas to the contract at an additional cost of $2,127.50, payable by the County. Snow and ice control on a portion of CSAH 39 West from the City Public Works Facility to the junction of CSAH 75 (Broadway) is estimated at 25% of the maintenance. The agreement rates are based on average annual costs for the years 2012 to 2014, plus $500 /mile for four -lane portions. The increase from the 2015 to the 2016 maintenance contract, respectively, is $8,729.82. Al. Budget Impact: The total payment from Wright County this year for the Annual Highway Maintenance Agreement amounts to $28,371.72. This payment is made to the City in December of the contracted year. Additional expenses are budgeted in "Snow and Ice ". A2. Staff Workload Impact: There is little impact on staff workload other than the first spring sweeping which is compensated by the County. B. ALTERNATIVE ACTIONS: 1. Motion to approve the 2016 Maintenance Agreement with Wright County as enclosed with total compensation payable to the City in December 2016 in the amount of $28,371.72. 2. Motion to deny the new agreement with the County for annual maintenance of snow and ice removal and sweeping. C. STAFF RECOMMENDATION: City staff recommends the City Council approve the 2016 Maintenance Agreement with Wright County as outlined in Alternative #1. D. SUPPORTING DATA: • Copy of letter from Wright County dated 12- 15 -15. • Copy of the 2016 Wright County Highway Maintenance Agreement. � Z = Z m 'a. o � dy 78151S December 15, 2015 WRIGHT COUNTY DEPARTMENT OF HIGHWAYS Jeff O'Neill, City Administrator City of Monticello 505 Walnut Street, Suite #1 Monticello, MN 55362 Wright County Public Works Building 1901 Highway 25 North Buffalo, MN 55313 Jct. T.H. 25 and C.R. 138 Telephone: (763) 682 -7383 FAX: (763) 682.7313 Re: 2016 Maintenance Agreement Dear Mr. O'Neill: VIRGIL HAWKINS, P.E. _ Highway Engineer CHAD HAUSMANN, P.E. Assistant Highway Engineer STEVE MEYER Maintenance Superintendent MARK JOHNSON Right -of -Way Agent It is once again time to renew our annual municipal agreement for the maintenance activities on the road(s) listed on the enclosed agreement. Wright County will continue to use the same method for computing the reimbursement for these maintenance agreements with Wright County cities. Beginning with the 2001 agreements, we based the reimbursement on the average municipal maintenance costs for the previous three years. Before that, we had based the reimbursement on cost history for only one year. This change minimizes the variability in costs from year to year which can occur, particularly for snow/ ice control. The estimated total cost on the attached agreement is based on the average of the years 2012, 2013, and 2014 (since 2015 costs are not compiled yet). Please note that the actual payment for this 2016 agreement will be based on the average costs for the years 2013, 2014, and 2015. As requested, there is an additional lump sum payment included for sweeping. Timing and,fguencu of sweeping will be determined entirely at the discretion of the Cify of Monticello. I have enclosed two copies of the 2016 agreement for your review and approval by the City Council. Please return both copies of the executed agreement. After approval by the County Board, one of the copies will be returned to you for your files. A check reimbursing your city for the maintenance activities covered under our 2015 agreement will be sent out soon. If you have any questions concerning this, or if you note any discrepancies, please don't hesitate to contact our office. Sincerely, Virgil Ha' kins County Highway Engineer Enclosed: (2) Two 2016 Maintenance Contracts MAINTENANCE AGREEMENT - 2016 THIS AGREEMENT made and entered into by and between the City of Monticello hereinafter referred to as the "City" and the County of Wright hereinafter referred to as the "County ". WHEREAS, Chapter 162, Minnesota Statutes, permits the County to designate certain roads and streets within the City as County State Aid Highways, and WHEREAS, the City has concurred in the designation of the County State Aid Highway within its limits as identified in County Board's resolutions of August 28, October 8, November 5, December 3, December 27,1957 and January 7, 1958, and WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the City and the County as to maintenance on said County State Aid Highways to be clearly defined, NOW THEREFORE, IT IS AGREED with regard to said County State Aid Highway maintenance: That routine maintenance shall consist of the following: (Maint. Plan) C. Snow and ice control. D. 25% snow and ice control. E. Sweeping *Based on average annual costs of years 2012, 2013, and 2014, plus $500 /mile for four -lane portion (snow /ice control only). That when the City deems it desirable to remove snow by hauling, it shall do so as its own expense. The City shall also be responsible for all snow and ice removal on sidewalks and other boulevard related maintenance outside the curb or street area. That the County will be responsible for all other maintenance. That the City shall indemnify, save and hold harmless the County and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of the work provided for herein to be performed by the City. It is further agreed that any and all full -time employees of the City and all other employees of the City engaged in the performance of any work or services required or provided for herein to be performed by the City shall be considered employees of the City only and not of the County, and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or oinission on the part of said City employees while so engaged on any of the work or services provided to be (Sheet 1 of 2 ) That the City will be responsible for routine maintenance on the following highways. MAINT. PLAN ROAD SEGMENT MILES COST/MI.* TOTAL COST* E. ALL (See CSAH 75, 39, CR 1, 17) 5.75 mi Lump Sum $ 2,127.50 C. CSAH 75 Willow St. to CSAH 39 5.25 4,786.61 25,129.70 (Includes four lane portion plus turnlanes.) D. CSAH 39 From City Public Works Bldg. to 0.32 1,071.65 342.93 W. Jct. of CSAH 75 C. CR 117 From a point 930 feet north of 85" NE 0.18 4,286.61 771.59 To 85' Street NE ESTIMATED TOTAL = 5.75 $28,371.72 That routine maintenance shall consist of the following: (Maint. Plan) C. Snow and ice control. D. 25% snow and ice control. E. Sweeping *Based on average annual costs of years 2012, 2013, and 2014, plus $500 /mile for four -lane portion (snow /ice control only). That when the City deems it desirable to remove snow by hauling, it shall do so as its own expense. The City shall also be responsible for all snow and ice removal on sidewalks and other boulevard related maintenance outside the curb or street area. That the County will be responsible for all other maintenance. That the City shall indemnify, save and hold harmless the County and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of the work provided for herein to be performed by the City. It is further agreed that any and all full -time employees of the City and all other employees of the City engaged in the performance of any work or services required or provided for herein to be performed by the City shall be considered employees of the City only and not of the County, and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or oinission on the part of said City employees while so engaged on any of the work or services provided to be (Sheet 1 of 2 ) rendered herein shall be the sole obligation and responsibility of the City. That the County shall indemnify, save and hold harmless the City and all of its agents and employees of any form against any and all claims, demands, actions or causes of actions of whatever nature or character, whether at law or equity, arising out of or by reason of the execution, omission or performance of the work provided for herein to be performed by the County including, but not limited to, claims made arising out of maintenance obligations of County, engineering, design, taking or inverse condemnation proceedings. It is further agreed that any and all full -time employees of the County and all other employees of the County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of the County only and not of the City; and that any and all claims that may or might arise under the Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the County. That in December of 2016 , the City shall receive payment from the County for their work. This amount shall be based on the average annual cost per mile for the years 2013, 2014, and 2015 for routine maintenance on Municipal County State Aid Highways. The average annual cost per mile will reflect only those costs associated with the areas of routine maintenance for which the City is responsible. ADOPTED BY the Monticello City Council this day of , 20_. ATTEST: City Clerk Mayor CERTIFICATION I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on 520 APPROVED AND ACCEPTED: COUNTY OF WRIGHT Chairman of the Board Date ATTEST: County Coordinator Date City Clerk Name of City (Sheet 2 of 2 ) City Council Agenda: 1 /11 /16 2F. Consideration to approve Resolution 2016 -001 approving State of Minnesota Department of Public Safety, Bureau of Criminal Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney. (JO /JS) A. REFERENCE AND BACKGROUND: The County of Wright and the Bureau of Criminal Apprehension (BCA) is asking the City of Monticello to approve the submitted agreements. Currently Wright County manages the prosecution of misdemeanors and petty misdemeanors as an adjunct of the contract the City has with the Sheriff's Office for law enforcement. The agreement has been in place for the last 5 years regarding access to the BCA criminal justice database. The BCA notified the County that Monticello's agreement expired 12/22/2015. Wright County has already approved their agreements. Al. Budget Impact: There is no cost to the City. Wright County pays a quarterly fee to the BCA for access to the database would be made by them on behalf of the City. A2. Staff Impact: None. B. ALTERNATIVE ACTION: 1. Motion approving Resolution 2016 -001 approving State of Minnesota Department of Public Safety, Bureau of Criminal Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney. 2. Motion to deny Resolution 2016 -001. C. SUPPORTING DATA: • Resolution State of Minnesota Joint Powers Agreement Authorized Agency Court Data Services Subscriber Amendment to CJDN Subscriber Agreement RESOLUTION NO. RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MONTICELLO ON BEHALF OF ITS CITY ATTORNEY WHEREAS The City of Monticello on behalf of its Prosecuting Attorney desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible; and WHEREAS The Joint Powers Agreement and the corresponding Court Data Services Amendment further provides the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of Monticello, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Monticello on behalf of its Prosecuting Attorney, is hereby approved. 2. That the State of Minnesota Court Data Services Subscriber Amendment by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension, the City of Monticello on behalf of its Prosecuting Attorney, and by and for the benefit of the State of Minnesota acting through its State Court Administrator's Office is hereby approved. 3. That Wright County Attorney Tom Kelly or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 4. That the Mayor and the City Clerk are authorized to sign the State of Minnesota Joint Powers Agreement and the corresponding Court Data Services Amendment on behalf of the City of Monticello. Passed and Adopted by the Council on this day of -, CITY OF ATTEST: By: Brian Stumpf Its Mayor By: Jennifer Schreiber Its City Clerk SWIFT Contract # 101656 MN086061A STATE OF MINNESOTA JOINT POWERS AGREEMENT AUTHORIZED AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ( "BCA ") and the City of Monticello on behalf of its Prosecuting Attorney ( "Agency "). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to access these data in support of its official duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties 2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA's systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer -to- computer system interface occurs when Agency's computer exchanges data and information with BCA's computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30 -38 and Minn. Stat. §299C.58, BCA may provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. SWIFT Contract # 101656 MN086061A 2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI -CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre- employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI -CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://app.dps.mn.gov/cjdn. 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at hops: / /sps.x.state.mn.us/ sites/ bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca- divisions/ mnjis/ DocumentsBCA- Policy-on-_Appropriate- Use -of- Systems- and- Data.pdf. 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency's written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDeskkstate.mn.us. 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI -CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA's transaction record meets FBI -CJIS requirements. When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must SWIFT Contract # 101656 MN086061A keep a transaction record sufficient to satisfy FBI -CJIS requirements and permit the audits described in Clause 7 to occur. If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that are kept by the Agency. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint -based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Agency. 3 Payment The Agency currently accesses the criminal justice data communications network described in Minn. Stat. §299C.46. No charges will be assessed to the agency as a condition of this agreement. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651- 793 -1007, or her successor. The Agency's Authorized Representative is Jeff O'Neill, City Administrator, 505 Walnut Street, Suite 1, Monticello, MN 55362, (763) 271 -3215, or his/her successor. Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither parry may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either parry. 6 Liability Each parry will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. SWIFT Contract # 101656 MN086061A Ch. 466, governs the Agency's liability. Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency's records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. § § 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, "Individual User" means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Agency's internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency SWIFT Contract # 101656 MN086061A must determine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report the status of the Individual User's access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User's access to systems or tools than that made by Agency and BCA's determination controls. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither parry will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and 1O.Venue. SWIFT Contract # 101656 MN086061A The parties indicate their agreement and authority to execute this Agreement by signing below. L AGENCY Name: (PRINTED) Signed: Title: (with delegated authority) Date: Name: (PRINTED) Signed: Title: (with delegated authority) Date: [: 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: (PRINTED) Signed: Title: (with delegated authority) Date: 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment ( "Subscriber Amendment ") is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, ( "BCA ") and the City of Monticello on behalf of its Prosecuting Attorney ( "Agency "), and by and for the benefit of the State of Minnesota acting through its State Court Administrator's Office ( "Court") who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract number 101656, of even or prior date, for Agency use of BCA systems and tools (referred to herein as "the CJDN Subscriber Agreement "). Certain BCA systems and tools that include access to and /or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and /or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ( "Master Authorization Agreement ") between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. 1 a. "Authorized Court Data Services" means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ( "Master Authorization Agreement ") between the Court and the BCA. b. "Court Data Services" means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www. courts. state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. C. "Court Records" means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. "Court Case Information" means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. "Court Confidential Case Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. "Court Confidential Security and Activation Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP /IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. "Court Confidential Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. "DCA" shall mean the district courts of the state of Minnesota and their respective staff. e. "Policies & Notices" means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber's use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 2 f. "Rules of Public Access" means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. Office. g. "Court" shall mean the State of Minnesota, State Court Administrator's h. "Subscriber" shall mean the Agency. i. "Subscriber Records" means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and /or the Court. C. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber's access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of 3 Subscriber's duties required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self - regulatory body. Subscriber's access to the Court Records for personal or non- official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber's duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self - regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber's obligations under this Subscriber Amendment. C. To limit the use of and access to Court Confidential Information to Subscriber's bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber's bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber's bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 0 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. C. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks "MNCIS" and "Odyssey." d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber's receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub - section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to 5 any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. C Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court's licensors, and DCA will be irreparably harmed if Subscriber's obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court's licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court's licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court's licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court's licensors, and DCA for reasonable attorneys fees incurred by the Court, Court's licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be 0 governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS -M -0958. 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber's Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber's Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber's bona fide personnel or by means of Subscriber's equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber's logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber's failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. C. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber's bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices 7 Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT'S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court's licensors, or DCA. Neither Subscriber nor the Court, Court's licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber hereunder shall be deemed to have been received when personally delivered in writing or seventy -two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON - WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. 0 IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. Name: (PRINTED) Signed: Date: SWIFT Contract No. 2. SUBSCRIBER (AGENCY) Subscriber must attach written verification of authority to sign on behalf of and bind the entity, such as an opinion of counsel or resolution. Name: (PRINTED) Signed: Title: (with delegated authority) Date: Name: (PRINTED) Signed: Title: (with delegated authority) Date: 3. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: (PRINTED) Signed: Title: (with delegated authority) Date: 4. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: 5. COURTS Authority granted to Bureau of Criminal Apprehension Name: (PRINTED) Signed: Title: (with authorized authority) Date: 10 City Council Agenda — 01/11/16 2G. Consideration to adopt Resolution #2016 -002 approving the convevance of Outlot A Carlisle Village 4th Addition, Parcel 155- 183 - 000010 to the City of Monticello for authorized public use. (AS) A. REFERENCE AND BACKGROUND In 2014, the City considered a hold on this .06 acre parcel along with other tax forfeit parcels sent to the City by Wright County for consideration for potential public use or conveyance. Initially, the City determined it best to allow the property to go forward to auction by Wright County, as adjacent property owners may have an interest in purchasing the property. However, in October of 2015, Wright County approached the City to request reconsideration of a transfer of the property to the City for public purpose. Upon further research and discussion, staff's recommendation is that Council request conveyance of the property to the City for public purpose. The small cul -de -sac island was required by the development agreement for Carlisle Village to be deeded to each of the five surrounding properties, each with an equal, undivided interest. However, at the time the final plat for Carlisle Village 4th Addition was developed and recorded, the legal descriptions for each of these lots did not included the equal, undivided interest. In discussing the ability to go back and assign interest in the property as originally required, it has been determined that due to property transfers, deeds and mortgages, assigning interest at this point is complicated and unlikely to be accomplished without significant time and cost. The City would request the parcel be conveyed for a public purpose in order to properly manage and maintain the parcel in relationship to the public right of way. In discussing the issue with the Streets and Parks Superintendents, it was felt that maintenance would be minimal for the parcel. The City maintains similar islands in rights of way throughout the community. These include those at Rolling Woods, River Forest and Briar Oakes. The City Planner and Wright County have also noted past experience in which allowing these parcels to be privately owned has traditionally resulted in public nuisance and legal ownership issues over time (often going tax forfeit in multiple cases). These circumstances will create additional future time and cost issues for the City. Al. Budget Impact: The budget impact will include recording costs and transfer of the deed, estimated at approximately $300 in total. A2. Staff Impact: A minimal amount of staff time has been involved in developing the recommendation for this time. B. ALTERNATIVE ACTIONS 1. Motion to adopt Resolution #2016 -002 approving the conveyance of Parcels 155- 183- 000010 to the City of Monticello for authorized public use as indicated. City Council Agenda — 01/11/16 2. Motion to deny Resolution #2016 -002 at this time. C. STAFF RECOMMENDATION: City staff recommends Alternative #1. D. SUPPORTING DATA: • Resolution #2016 -002 • Parcel Exhibit CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2016-002 APPROVING CONVEYANCE OF TAX - FORFEITED LAND TO THE CITY OF MONTICELLO AND FORMALLY ESTABLISHING AUTHORIZED PUBLIC USE OF SAID PARCEL: PID 155 - 183 - 000010 (Outlot A, Carlisle Village) WHEREAS, parcels of land in the City of Monticello identified as PID 155- 183 - 000010 has been forfeited to the State of Minnesota for non - payment of taxes and is being prepared for public auction under MN State Statutes, Chapter 282; and WHEREAS, the City of Monticello has an interest in acquiring these three parcel of tax - forfeited property for the following authorized public uses: 155- 183 - 000010: public right of way; maintenance purposes per MN Statutes 282.01, Subdivision la(e)(1) NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: that parcel 155- 183 - 000010 be conveyed to the City of Monticello for authorized public use; and ADOPTED BY the Monticello City Council this 11th day of January, 2016. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2016 -002 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on January 11th, 2016, and recorded in minutes of said meeting. Jennifer Schreiber, City Clerk Notary Public: Date: (STAMP) ip Beacon tWright County, MN Overview Legend Roads — CSAHCL — CTVCL — MUNICL — PRIVATECL — TWPCL Highways Interstate State Hwy — US Hwy City/Township Limits ❑ c ❑t QParcels Parcel ID 155183000010 Alternate ID n/a Owner Address STATE OF MN TX FRFT /AVAL SALE Sec/Twp /Rng 19- 121 -24 Class 978 -Tax Forfeit 102NDSTNWRM230 Property Address Acreage n/a BUFFALO,MN55313 District n/a Brief Tax Description Sect -19 Twp -121 Range -024 CARLISLE VILLAGE 4TH ADDN OUTLOTA (Note: Not to be used on lega I documents) Date created: 9 /17/2015 Last Data Upload: 9/17/2015 7:24:08 AM Developed by The Schneider Corporation City Council Agenda: 01/11/16 3A. Public Hearing - Consideration to adopt Resolution #2016 -003 ordering improvements and authorizing preparation of plans and specifications for the 2016 Street Reconstruction Proiect and for TH 25/7' intersection improvements, City Proiect No. 15CO01 and 15CO04 (SB /JO) A. REFERENCE AND BACKGROUND: On December 14, 2015, the City Council accepted the Feasibility Report and called for the public hearing for the 2016 Street Reconstruction project, which includes improvements identified as "Area 5" in the City's Overall Street Reconstruction Plan and improvements at the intersection of TH 25 and 7th Street. The Council authorized preparation of plans and specifications and authorize the advertisement of bids for the 7th Street Retaining Wall. The Council also made a motion to bid all sidewalk and trail improvements as alternates. In light of Council response to the plan presented and in an effort to reduce design costs, staff requests that Council pull out certain segments of sidewalk that based on Council discussion are not likely to be approved regardless of construction cost. In light of Council input, staff reviewed the sidewalk connections again and would propose the following: Cedar Street Sidewalk: Bid as an alternate, the sidewalk connection along the west side of Cedar Street between 4th Street and 7th Street only, as opposed to the original proposal which called for sidewalks on both sides of Cedar between Broadway and 7th. There will be engineering costs associated with preparing plans for the sidewalk, so staff would like Council to confirm that the sidewalk on the west side of Cedar is worthy of bidding and that the bid price may affect their decision to move forward with sidewalk construction. Washington Street Trail: After further discussion, staff would propose to extend a 6 -foot sidewalk on the west side of Washington Street. Council could also elect to bid this as an alternate. A 6 -foot sidewalk would fit in better with the grid system and character of the area, limit impacts to the adjacent properties compared to a wider trail; and would connect to the existing walk along the Central MN Mental Health Center property (407 Washington Street). In addition, the existing 8 -foot sidewalk on the east side of Washington Street is proposed to be signed for allowing bicyclists. A 10 -wide bituminous trail was originally proposed along the west side of Washington Street as a potential long range need and to accommodate a bicycle route, connecting to the existing trail along 7th Street. With the projected increase in traffic on Washington Street with the Fallon Avenue overpass, there is a need to have an additional trail or sidewalk on the west side of Washington Street to limit crossings for safety purposes. The School District Superintendent is also supportive of a pedestrian/bicycle facility as children are often dropped off for School on the west side of Washington and then walk to the 3rd Street intersection to cross. Also, a sidewalk on the west side of Washington would be used by children walking to and from school leading to a safe crossing at 3 rd City Council Agenda: 01/11/16 Street. Since the proposed sidewalk is on the grid system, Public Works would be responsible for snow removal. East Broadway Street sidewalk: This includes replacement of 20% of the sidewalk that has settled or deteriorated along the south side of East Broadway Street between Cedar Street and Washington Street. This is really a maintenance item. Staff will evaluate mud jacking instead of replacement as suggested by the Council. Public Works recommends that this be part of the base bid for the project and not be bid as an alternate. South side 7th Street sidewalk connection: This includes a new sidewalk along the south side of 7th Street between TH 25 and Cedar Street adjacent to Perkins, Taco Bell and the Americinn Hotel to direct users to the sidewalk along TH 25. This is anticipated to be a high use area in which this sidewalk connection would be beneficial. This could also be bid as an alternate. TH 25 sidewalk: This includes replacing the existing 6 -foot sidewalk with 8 -foot sidewalk along the east side of TH 25 between 7th Street and 6th Street to accommodate the streetscape and boulevard treatments that are integral to the intersection improvements. The proposed 8 -foot walk would be the designated bicycle route along the TH corridor as is consistent with the Embracing Downtown and goals and objectives of the City's adopted Park and Trail plan. It is recommended that this sidewalk would be part of the base bid, not an alternate. It is assumed that relocating the sidewalk to accommodate right turn lane construction along TH 25 and 7th Street will not be bid as alternates. In summary, to reduce design expense, staff respectfully requests that Council consider reducing the amount of sidewalk in the project as noted above and bid the balance in a combination of base bids and alternates. By bidding these segments as alternates, there is a risk that these costs could be higher than if included with the base bid. In addition the sidewalk and trail improvements, the scope of the project includes the following and will be presented at the public hearing: Area 5 The streets proposed to be reconstructed total approximately 14,050 feet in length and include: ■ 3rd and 4th Street East from TH 25 to Washington Street ■ 0 Street East from TH 25 to Cedar Street ■ Cedar and Ramsey Street from 7th Street East to East Broadway Street ■ Washington Street from the railroad tracks to East Broadway Street ■ Wright Street from 7th Street East to the railroad tracks, as well as ■ Palm, New, Wright, and Hennepin Streets between 4th Street East and East Broadway Street 2 City Council Agenda: 01/11/16 Improvements to the 4th Street Park parking lot include a chip seal with a fog seal overlay. This could be included with the project or with the City's annual chip seal program. Improvements to 7th Street from Cedar Street to Washington Street and Cedar Street south of 7th Street East, are proposed to be delayed to the time when the Fallon Avenue overpass project is constructed. The utility improvements within Area 5 include the following: • Replace or line all of the sanitary sewer mains • Replace all of the sanitary sewer services from the mainline to the property line • Replace the majority of the sanitary sewer castings • Replace water main valves and hydrants • Replace storm sewer pipe and structures and castings where needed • Install new storm sewer pipe and structures where needed to improve drainage conditions • Replace 6 -inch watermain line with 12 -inch on Ramsey St between 4th Street and Broadway • Extend 10 to 12 -inch watermain to feed future water treatment plant • Pump house piping improvements for Well #1 and #2 TH 25/71h Street Intersection Improvements to the intersection include the following: 7th Street East: • Reconstruct bituminous pavement to match existing 44 foot width between TH 25 and Cedar Street. • Construct a right turn lane along westbound 7' Street between TH 25 and Cedar Street. • Install modular block retaining wall between the proposed right turn lane and the Hillside cemetery fence. • Construct a retaining wall and install landscaping at the northwest corner of 7th Street and Cedar Street adjacent to Hillside cemetery • Install 6-foot wide concrete sidewalk on the south side of 7th Street from TH 25 to Cedar Street. • Signal improvements including flashing yellow arrows at the TH 25 approaches with center left turn lane striping between TH 25 and Cedar Street TH 25: • Construct northbound and southbound right turn lanes at 7th Street. • Signal improvements including flashing yellow arrows at the 7th Street approaches • Complete streetscape improvements along the TH 25 corridor between 7th Street and 0 Street. • Construct City entrance monument /plaza at the northeast corner of TH25 and 7th Street. • Install 6-foot-wide concrete sidewalk and boulevard treatments on the west side from 7th Street to 61h Street. City Council Agenda: 01/11/16 Install 8-foot-wide concrete sidewalk and boulevard treatments on the east side from 7th Street to 6th Street. Install modular block retaining wall north on the east side north and south of 7th Street. Streetscape improvements are proposed to establish a gateway into the city. These improvements utilize specific landscape elements, plant materials and wayfinding. Public Works staff were engaged is several discussions related to the streetscape improvements and they are supportive of the design. The plantings proposed for this corridor are hardy and salt tolerant materials to improve the ability to withstand the harsh streetscape environment and road salt application. MnDOT was also engaged in the discussion and are supportive of the boulevard treatments. A City Council workshop was held on November 9, 2015 to obtain feedback related to streetscape improvements along the TH 25 and 7th Street corridor; sidewalk and trail extensions and proposed assessment rates. On December 2, 2015, a public input meeting was held with the property owners within Area 5. Approximately 22 residential and non - residential property owners attended the meeting. All who attended generally understood that the streets proposed for reconstruction have deteriorated to the point that they require a complete reconstruction. During the meeting, the Area 5 property owners were informed that the City Council was considering construction of new sidewalk along the west side of Cedar between 4th Street and 7th Street, replace sidewalk along the south side of East Broadway (CSAH 75) between TH 25 and Washington Street, and construction of a bituminous trail on the west side of Washington Street within Area 5. Several of the property owners in attendance had concerns about the potential costs of the sidewalks and trails and appeared to be supportive of the trail extension along Washington Street. One property owner along Cedar Street was not in favor of new sidewalk along the west side of Cedar Street. Staff also met with the Monticello School District and they were supportive of the project. They noted sight line and crosswalk alignment concerns at CSAH 75 and Washington Street which will be reviewed during final design. Protect Schedule /Phasing The project is proposed to be separated into three separate construction projects with three separate construction contracts as follows: City Project 15C001 - Area 5 Street and Utility improvements City Project 15C003 — 7th Street retaining wall improvements City Project 15C004 — TH 25 /7th Street intersection and streetscape improvements It is proposed to bid the TH 25 /7th Street intersection improvements separately from the Area 5 improvements as the intersection improvement plans will require MnDOT District 3 and Central 2 City Council Agenda: 01/11/16 office review and agreement approvals that may take longer to approve since it involves trunk highway funds that MnDOT has committed to fund for the turn lane construction on TH 25. We anticipate competitive bids for all projects whether they are combined or not. Al. Budget Impact: The total estimated project cost and funding for completing the work as identified in the feasibility report is identified below. The total estimated project cost for completing the work defined herein totals $5,510,630 for Area 5 street and utility improvements, $1,763,510 for TH 25/7th Street intersection improvements and 7th Street reconstruction/sidewalk improvements, $4,600 for the 4th Street Park parking lot improvements and $329,650 for recommended sidewalk and trail improvements on Cedar Street, Washington Street, and Broadway Street. The sidewalk cost along Washington Street will be provided at the Council meeting and the project costs estimates will be revised pending Council direction on which sidewalk segments to bid. The grand total is estimated at $7,608,390. These costs include 10% contingency and 22% indirect costs. The assessment amounts identified below have been modified from the feasibility report to reflect potential sidewalk assessments and address some minor adjustments that occurred after completion of the feasibility report. Proposed Project Funding Area 5 *$92,414.50 is for City -Owned Property Proposed Project Funding TH 25/7 ' Street Turn Lanes and Signal Improvements ASSESSMENTS* CITY FUNDS TOTAL STATE AID ELIGIBLE Street $1,224,381 $1,487,449 $2,711,830 $663,300 Sanitary Sewer _ $1,161,350 $1,161,350 - Watermain - $915,890 $915,890 - Storm Sewer - $223,060 $223,060 $17,850 Pump House $98,500 $98,500 TOTAL =1 $1,224,381 1 $3,886,249 1 $5,110,630 $681,150 *$92,414.50 is for City -Owned Property Proposed Project Funding TH 25/7 ' Street Turn Lanes and Signal Improvements 5 STATE AID ELIGIBLE AND MNDOT L OCAL CITY INITIA TI VE ASSESSMENTS FUNDS TOTAL FUNDS 5 City Council Agenda: 01/11/16 711 Street TOTAL Broadway St Sidewalk Improvements $55,190 4th Street Parking Lot Improvements Recon and Cedar Street Sidewalk Improvements (4th Street to 7th Street, $96,560 ** west side only) Sidewalk(TH $43,058.50 $124,321.50 $167,380 $167,380 25 to Cedar TOTAL PROJECT COST — ADDITIONAL PROPOSED $334,250 IMPROVEMENTS Street) Turn Lanes and Signal $0 $1,596,130 $1,596,130 $1,548,040 Improvements TOTAL=F $43,058.50 $1,720,451.50 � $1,763,510 $],?/5,426 Proposed Project Funding Additional Sidewalk/Trail and Parking Improvements SCHEDULE TOTAL Broadway St Sidewalk Improvements $55,190 4th Street Parking Lot Improvements $4,600* Cedar Street Sidewalk Improvements (4th Street to 7th Street, $96,560 ** west side only) Cedar Street Sidewalk Improvements (4th Street to Broadway $66,390 Street, west side only) Washington Street Sidewalk Improvements TOTAL PROJECT COST — ADDITIONAL PROPOSED $334,250 IMPROVEMENTS * This could be included with the project or with the City's annual chip seal program. * *An additional $6,705 would be collected in assessments from benefitting non- residential properties. * ** An additional $14,151 would be collected in assessments from the School District. The sidewalk cost along Washington Street will be provided at the Council meeting and the project costs estimates will revised pending Council direction on which sidewalk segments to bid. This project is proposed to be funded using street reconstruction bonds, capital improvement funds, utility enterprise funds and future bond issue, advancement of state aid funds, MnDOT local initiative funds and assessments to benefitting properties. The City's State Aid fund balance is approximately $100,000, therefore, the City can advance or borrow funds from future annual allocations to fund the eligible portions of the project. It is anticipated that the 7th Street retaining wall will be constructed this winter and the construction costs would not be eligible for State Aid funding given the timing for MnDOT review and plan approval. However, since the City must advance State Aid 2 City Council Agenda: 01/11/16 funds anyway, funds are not readily available and it is worth the costs savings to construct the wall this winter. State Aid funds can then be used for other components of the project. Assessments: Single- family residential property owners are proposed to be assessed for street construction at a rate of $4,500 per lot /unit with access to any of the reconstructed streets. The project area includes a few duplex units and residential homes that have multiple dwelling units that are classified as multi - family units. These units are contained within one parcel and therefore have one PID. Each dwelling unit contained within one parcel is proposed to be assessed $4,500 per unit. This street assessment rate reflects a 12.5% increase over the 2011 Street Reconstruction project assessment rates. This was calculated to account for increases in inflation and the construction cost index which is approximately 14% over the same time frame. Non - residential lots are proposed to be assessed for street reconstruction at a rate of $100 per front foot. Per the assessment policy, these non - residential rates are applied to 100% of the front footage of the properties, 50% of the side footage as long as the property has direct access to the reconstructed street, and 25 % of the side street if the property does not have direct access. However, if a direct access is added at a later date the property would pay the additional 25% at that time. Previous assessments for properties assessed with the CSAH 75 improvement project were taken into consideration with the preliminary project assessments based on the above methodology. As has been the case in the past, assessments will be applied based on the current use of the property at the time the improvements are made. However, if the use of the property changes in the future, the assessment would be re- evaluated at the time based on a 30- year pavement life, not including additional interest costs. Furthermore, any existing single family parcel that is large enough to subdivide will be assessed for the additional unit at the time that the parcel is actually subdivided. Should Council choose to construct any sidewalks in the grid area, the City's policy includes benefitting property owners to pay for 25% of the sidewalk construction, with the City paying the remaining 75% of the costs. The proposed non - residential rate is $13.50 per front foot for sidewalk assessments when appropriate. Staff discussed that residential assessments for sidewalk along Cedar Street be waived since it fills in sidewalk gaps and enhances the core sidewalk grid system serving a larger area of the City. In addition, the residential property at 124 0' Street (southwest corner of 0' St and Cedar St) presumably was assessed or has received the benefit for the sidewalk along 4th Street that fronts the property. The sidewalk along Broadway Street will not pose any assessments to the adjacent properties per City policy to replace up to 2 panels per property. 7 City Council Agenda: 01/11/16 It is proposed to assess the School District for the proposed sidewalk along Washington Street at the $13.50 per front foot rate as they will benefit from the improvement. The remaining properties are not proposed to be assessed since it serves a larger area of the City, however staff suggests the policy be revisited for desired changes as part of a future and separate consideration. In addition, staff discussed assessing residential properties for sidewalk/trail improvements on an area wide basis and again, staff suggests the policy be revisited. A2. Staff Workload Impact: WSB will complete the final design, prepare plans and specifications with City staff review, administer the bidding process and coordinate with MnDOT for plan review, funding and agreements. Environmental borings are also required by MnDOT for the right turn lanes on TH 25. The estimated engineering and environmental boring fee to complete the above work is $350,000. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution #2016 -003 ordering improvements and authorizing preparation of plans and specifications for the 2016 Street Reconstruction Project and for TH 25/7th intersection improvements, City Project No. 15CO01 and 15CO04 with the following sidewalk and trail segments bid as follows: Base bid: • Broadway Street sidewalk panel replacement • TH 25 sidewalk Alternate bids: • Washington Street sidewalk- west side railroad track to Broadway Street • Cedar Street sidewalk — west side from 7th Street to 4th Street • 7th Street sidewalk — south side from TH 25 to Cedar Street 2. Motion to deny adoption of Resolution #2016 -003 at this time. B. STAFF RECOMMENDATION: City staff recommends approving Alternative #1 as this project has been identified in the City's Capital Improvement Plan and Transportation Plan and it is timely to move forward now. D. SUPPORTING DATA: • Resolution #2016 -003 • Revised Assessment Roll and Map CITY OF MONTICELLO WRIGHT COUNTY MINNESOTA RESOLUTION NO. 2016-001 ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR 2016 RECONSTRUCTION IMPROVEMENTS AND FOR TH25 /7TH ST. INTERSECTION IMPROVEMENTS CITY PROJECT NO.15CO01 AND 15CO04 WHEREAS, a resolution was adopted by the City Council on December 14, 2015, accepting the Feasibility Report with reference to the proposed improvements to Area 5 as identified in the City's Overall Street Reconstruction Program and the TH 25/7th St. Intersection improvements by the reconstruction of streets including the adjustment, construction, reclamation, removal, and/or repair of existing pavement; curb and gutter; sanitary sewer, storm sewer and water supply systems; sidewalks; pathways; traffic signals; signage; railway crossings; and other necessary appurtenance work, and improvements WHEREAS, a resolution was adopted by the City Council on December 14, 2015, calling for a Public Hearing on January 11, 2016, where the Council shall consider the proposed improvements in accordance with the feasibility reports and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429; and, WHEREAS, on December 31, 2015 and January 7, 2016, the City published notice of a Public Hearing to be held on January 11, 2016, to consider ordering improvements for said project; and, WHEREAS, on December 28, 2015, affected property owners were mailed a notice of the Public Hearing to be held January 11, 2016; and, WHEREAS, at said hearing there was available a reasonable estimate of the amount to be assessed and a description of the methodology was presented. NOW THEREFORE, BE IT RESOL VED by the City Council of the City of Monticello, Minnesota as follows: Said improvements are necessary, cost - effective, and feasible as detailed in the Feasibility Reports at an estimated cost of $7,609,390. It is advisable, expedient and necessary that said improvements as described in the Notice of Hearing thereon be constructed, and the same are hereby ordered made. 2. WSB & Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvements. 3. The City Council shall let the contract for all or part of the work for said improvements or order all or part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this resolution ordering said improvements. ADOPTED BY the Monticello City Council this 11th day of January, 2016. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator \( CITY OF Street Reconstruction Assessment Map A& Monticello Monticello, MN 0 250 500 Feet w.SB && Associates, Inc. tO N F W o o O 0 0 O 0 0 O 0 0 O 0 0 m O Un N O o O o O O O o O o O O o Un O O O O o O O O o O o O O O O O o o O 0 0 O 0 0 O 0 0 O 0 Un f� o o N O 0 O O 0 O o 0 O o 0 O O 0 O o o O 0 O O W O O O O O (O O O (0 1n V n V (0 N CO O to f0 O O N O N N O O O V' n N O Iq O O T W O LQ V O to V O Lr � O O Oi O U� 'a O In 7 O N 't O O 00 O O O O Vi ? 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Consideration of approving annual appointments and designations for 2016 (JO /JS) A. REFERENCE AND BACKGROUND: Minnesota Statutes require that certain appointments be made at the first meeting of each year. Attached you will find a list of the designations and appointments that have been compiled by City staff. Council representatives that serve as voting members of a board are addressed in the agenda report. City Councilmember liaison assignments, which are appointed by the Mayor and then considered for ratification by the City Council, are noted on the attached 2016 Annual Appointments listing included in the supporting data. Also included as an attachment is a general summary of the various commissions, committees, and organizations currently in operation that involve some level of participation from City Council, volunteer members, or City staff. Designations /Appointments: a. City Depositories: The City utilizes one bank to provide banking services for the City which is Wells Fargo. In addition, under Minnesota Statutes 239, the Chief Financial Officer has also been designated the authority to name other official depositories for the purpose of investments. The motion would include the authorization for the Finance Director to designate other depositories when necessary for investment purposes only. b. Official Newspaper: In the past the Monticello Times has been designated as the official paper. It is proposed to designate the Times as the official newspaper again for 2016. They proposed a rate increase of approximately 5% over last year. A letter from ECM -Sun Media, owner of the Monticello Times, is included with the supporting data. C. Health Officer: Last year, the City used the CentraCare Health Monticello Physicians Clinic as their designated health officer, and it is proposed to continue with this clinic. d. Insurance Agent: In 2015 the City designated Apollo Agency as our general insurance agent. We recommends continuing with this agency in 2016. Acting Mayor: Tom Perrault will remain as Acting Mayor. f. Representatives to Other Multi - Jurisdictional Bodies: This appointment is for selecting the City representatives to serve on the Community Education Advisory Board and the Monticello Orderly Annexation Board. As part of the orderly annexation agreement, the Monticello Orderly Annexation Board (MOAA) was created to handle zoning and land use issues in the area covered by the annexation agreement. Members to the MOAA Board are appointed for one year with Brian City Council Agenda: 1 /11 /16 Stumpf and Tom Perrault proposed to serve in 2016 as the City's voting representatives. It is proposed that Glen Posusta be appointed to the Community Education Advisory Board. g. Planning Commission: John Falenschek was approved for a 3 -year term expiring December 2018. h. Parks Commission: Brian Stoll was reappointed at the last Parks Commission meeting. Larry Nolan was reappointed as Parks Commission Liaison to the Bertram Chain of Lakes Advisory Council. Police Advisory Commission: The next PAC meeting is on January 20 where Jason Roubinek and Jim Roberts positions will both be considered for reappointment. j. Library Board: Both Janet Bridgland and Beth Metzger renewed their three year terms. These terms will expire in December of 2018. Elaine Settergren resigned from her position because she is moving. The Library is currently accepting applications for this term which expires in December of 2017. k. MCC Advisory Board.• Heath Bird and Bonnie Stromberg both with to renew their three year terms. These terms would expire December 2018. 1. Economic Development Authority: Bill Tapper was approved for another six year term expiring in December 2021. m. JEDC: Pat Thompson resigned and Tim Laitinen and Mary Barger didn't seek reappointment. Mr. Laitinen and Ms. Barger would have had new three year terms. Mr. Thompson's term expires in 2016. Luke Dahlheimer and Dick Van Allen would like to renew their terms and were recommended by the IEDC to serve another three -year term to expire December 2018. Don Tomann was also recommended to serve a new three -year term to expire in 2018. (Mr. Tomann filled the remainder of a previous term.) The IEDC also recommends the approval of 011ie Koropchak to a new three -year term as vacated by Mr. Laitinen or Ms. Barger. The IEDC also recommends the appointment of Darek Vetsch to a new three -year term, moving from his position as the Chamber of Commerce representative to the IEDC. The Chamber will appoint a new representative in the coming months, which will then be brought forward for ratification. n. Bertram Chain of Lakes Advisory Council: Kim Hewson resigned so there is currently an open seat that has been posted. The following designations are not required to be made annually by statute, but each of them performs services on an as- needed basis for the City. The consulting firms and/or individuals are listed below and can be individually discussed by the Council if desired. 2 City Council Agenda: 1 /11 /16 1. City Attorney: The firm of Campbell Knutson has served as the City's general legal counsel with Joel Jamnik being the primary attorney for Monticello. The City also utilizes Kennedy Graven for legal services particularly in areas such as economic development (Monticello EDA). It is recommended to designate both of these firms in the capacity of City Attorney for 2016. Occasionally, the City has also used the services of other legal firms such as Flaherty Hood for more specialized areas such as annexation and nuclear waste storage, Susan Hanson for personnel - related issues, or Kim Kozar on issues relating to the wastewater treatment plant. 2. City Auditor: The Finance Department has retained MMKR to perform audit services and the Council approved a contract with MMKR for auditing. Council should designate MMKR for the official 2015 audit. 3. Consulting Engineer: Currently WSB & Associates serves as the City's consulting engineer. It is recommended to continue using WSB as the City's consulting engineer on projects, which includes providing an on -site engineer at City Hall. For 2016 WSB requested an increase of 2.4% in their fee schedule. 4. City Planner: Northwest Associated Consultants has served as the City Planner for a number of years, with Steve Grittman providing direct services to the City. For 2016, city staff and the Planning Commission recommend that NAC continue to serve the City on day -to -day planning matters. NAC's hourly rate remains unchanged from 2015 rates. 5. Financial Consultants: The City Finance Director recommends continuing with Northland Securities as a financial advisor to the City. The City is very satisfied with the services provided by Northland Securities. B. ALTERNATIVE ACTION: 1. Motion approving the proposed appointments and designations for 2016, and any changes as recommended by Mayor and Council. 2. Motion of other. C. SUPPORTING DATA: A. List of 2016 Annual Appointments and Designations (proposed) B. Correspondence from: • Monticello Times — letter of request • Letter from WSB — 2016 Rate Schedule Official Depositories: Official Newspaper: Health Officer: Insurance Agents: Acting Mayor: Joint Commissions: Community Education MOAA Joint Planning Board Attorney: Planner: Auditor: Consulting Engineer: Financial Consultants: Bond Counsel: COMMISSIONS /BOARDS Planning Commission (3 -year staggered terms) Parks Commission (3 -year staggered terms) Police Advisory Commission (3 -year staggered terms) Library Board (3 -year staggered terms) MCC Advisory Board (3 -year staggered terms) 2016 ANNUAL APPOINTMENTS & DESIGNATIONS (proposed) Wells Fargo (Chief Financial Officer is authorized to designate other depositories for investment purposes only) Monticello Times CentraCare Health Monticello Physicians Clinic Apollo Agency (benefits) Tom Perrault Economic Development Authority (6 -year staggered terms) Glen Posusta Brian Stumpf & Tom Perrault Campbell Knutson Kennedy Graven (EDA) Northwest Associated Consultants (Steve Grittman) Malloy, Montague, Karnowski, Radosevich & Co (MMKR) WSB & Associates Northland Securities Kennedy Graven NAME TERM John Falenschek 3 yr Brad Fyle, Chair 3 yr Marc Simpson 3 yr Linda Buchmann 3 yr Sam Murdoff 3 yr Charlotte Gabler Council liaison Brian Stoll 3 yr Tim Stalpes 3 yr Jack Gregor 3 yr Larry Nolan 3 yr Nancy McCaffrey 3 yr Glen Posusta Council liaison Jason Roubinek 3 yr Jim Roberts 3 yr Brad Fyle 3 yr Elizabeth Cooper 3 yr Tom Perrault (voting) Council rep Beth Metzger 3 yr Janet Bridgland 3 yr Sandra Lommel 3 yr Ralph Olsen 3 yr VACANT 3 yr Charlotte Gabler Council liaison Heath Bird 3 yr Bonnie Stromberg 3 yr Darren Paumen 3 yr Jennifer Bethke 3 yr Brian Stumpf (voting) Council rep Bill Tapper 6 yr Tracy Hinz 6 yr Bill Demeules 6 yr Steve Johnson 6 yr Jim Davidson 6 yr Tom Perrault (voting) Council rep Lloyd Hilgart (voting) Council rep EXPIRES 12/2018 12/2016 12/2016 12/2017 12/2017 12/2018 12/2016 12/2016 12/2017 12/2017 12/2015 12/2015 12/2016 12/2017 12/2018 12/2018 12/2016 12/2017 12/2017 12/2018 12/2018 12/2016 12/2017 12/2021 12/2016 12/2018 12/2017 12/2020 IEDC: 011ie Koropchk 3 yr 2018 (3 -year staggered terms) Dick Van Allen 3 yr 2018 Library Board Darek Vetsch 3 yr 2018 EDA (voting) Luke Dahlheimer 3 yr 2018 FiberNet Advisory Board (voting) Don Tomann 3 yr 2018 Fire Relief Board of Trustees (voting) Joni Pawelk 3 yr 2016 Personnel Committee Zona Gutzwiller 3 yr 2016 WWTF Planning Wayne Elam 3 yr 2016 Emergency Planning - County Don Roberts 3 yr 2016 M -BL Transportation Coalition Pat Thompson 3 yr 2016 Safety Committee Steve Johnson 3 yr 2016 Bill Tapper 3 yr 2017 Jim Johnson 3 yr 2017 Tim O'Connor 3 yr 2017 Brian Stumpf Council liaison Lloyd Hilgart Council liaison VACANT Chamber President 2018 Chamber Director ex- officio Bertram Chain of Lakes Advisory Council Larry Nolan Parks rep 12/2018 (At -large members: 3 -year staggered terms) Sandra Theros MCC rep 12/2018 VACANT 3 yr 12/2017 Wes Olson (at large) 3 yr 12/2016 Brian Stumpf (voting) Council rep Glen Posusta (voting) Council rep FiberNet Advisory Board Jacob Kramer 5 yr 12/2018 (5 -year staggered terms) Jon Morphew 5 yr 12/2017 Dennis Sullivan 5 yr 12/2016 Brian Stumpf (voting) Council rep Charlotte Gabler (voting) Council rep Fire Relief Board of Trustees Jeff O'Neill Staff (annual) Wayne Oberg Staff Brian Stumpf Council Don Anderson, interim Fire Chief Council Liaison (ex- officio) appointments to City commissions and committees: Time Sensitive Acquisitions Committee Glen Posusta & Lloyd Hilgart appointed 10115 2016 Liaison (Proposed) Planning Commission Charlotte Gabler Parks Commission Glen Posusta Police Advisory Commission (voting) Tom Perrault Library Board Charlotte Gabler MCC Advisory Board (voting) Brian Stumpf EDA (voting) Lloyd Hilgart & Tom Perrault IEDC Brian Stumpf & Lloyd Hilgart FiberNet Advisory Board (voting) Brian Stumpf & Charlotte Gabler BCOL Advisory Council (voting) Brian Stumpf & Glen Posusta Fire Relief Board of Trustees (voting) Brian Stumpf 1 -94 West Corridor Coalition Charlotte Gabler Personnel Committee Brian Stumpf & Charlotte Gabler Wellhead Protection Tom Perrault WWTF Planning Tom Perrault Emergency Planning - Xcel Brian Stumpf & Lloyd Hilgart Emergency Planning - County Lloyd Hilgart Xcel Public Relations Lloyd Hilgart M -BL Transportation Coalition Charlotte Gabler & Tom Perrault Transportation Advisory Committee Brian Stumpf & Lloyd Hilgart Safety Committee Lloyd Hilgart Time Sensitive Acquisitions Committee Glen Posusta & Lloyd Hilgart appointed 10115 - MEDIA December 2015 City of Monticello City Council 505 Walnut Street, Suite 1 Monticello, MN 55362 Dear City Council Members: Please accept the following bid from the Monticello Times for legal newspaper designation for the City of Monticello. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2016: First insertion: $13.46 per column inch Subsequent insertions: $13.25 per column inch Characters per inch: 329 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Press & News website at no additional charge. The Monticello Times is published weekly on Thursdays. The deadline is 5:00 p.m. on Monday for publication the following Thursday. Please email legal notices to sunlegals @ecm- inc.com. Thank you for considering the Monticello Times as the official newspaper for the City of Monticello for the upcoming year. We appreciate the opportunity to serve the needs of your community. A..lYI ILvrvi jr, V Michael Jetchick Sales Manager 1U91 % VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 ® 952 -846 -2019 ® PRESSNEWS.COM 9u..&.galE:g_'cv - Your 1_gz:cy- November 19, 2015 Mr. Jeff O'Neill City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: WSB & Associates, Inc. 2016 Rate Schedule Dear Mr. O'Neill: 701 Xenia Avenue South Suite 300 MinneapoUs, MN 55416 Tel: 763 - 541 -4800 Fax: 763 -541 -1700 WSB is grateful for our relationship with your team and community, and we look forward to continuing to build our relationship and support you as you deliver the long -range community vision. We appreciate the opportunity to present you with our 2016 rate schedule. We are continuing to develop and grow our services in the areas of engineering, planning, environmental, urban design, and construction services, so that we can better serve you in the years ahead, With our proactive approach and investment in technology, quality staff, and education, we have been successful in improving our efficiencies, and have thus been able to offset the ever - increasing industry costs related to staff, benefits, and insurance. As a result, we are able to propose an increase of 2.4% for our 2016 rates which is less than what we are experiencing from market pressures and competition for quality staff. In 2016, we will be diligently working to create additional value for your projects and your community, and we are certain that you will recognize our focus on continuous process improvement and customer satisfaction. The following key points confirm your choice to have WSB serve you and your community: Improved Project Delivery Effective project management is a key to successful project delivery. Whether the project is large or small, managing the project's scope, budget, schedule, risk, and changes is critical. We are investing in staff resources and innovative software solutions that will enhance the performance of our team in this area. Our goal is to be the industry leader in the area of project controls. Expanded Capabilities The phrase "a picture is worth a thousand words" is often used to describe a visualization exercise. Similar to our investment in enhanced project management, WSB will be investing in staff and software resources that will result in improved visualization tools to support you as you implement projects in the community. We are confident that providing project stakeholders with improved visualization exhibits will result in better clarity of information and a more engaged process. Equal Opportunity Employer wsbeng.com Mr. Jeff O'Neill November 19, 2015 Page 2 In 2015, WSB launched a new geotechnical services group, which will provide a one - stop -shop for many projects and will create unparalleled efficiency in project delivery for both design and construction - related projects. As a frequent component to delivering our existing services, we believe that bringing the geotechnical services in -house will benefit a broad range of clients in both cost and schedule. Investing in our Culture — The WSB Way Through the continued growth of our industry- leading educational program at WSB University, Promoting innovative ideas from our talented staff, and our direct efforts fostering meaningful mentorships, for the third year in a row WSB was recognized as a Top Workplace by the StarTribune. We are confident that by investing in our team and our firm's culture, this will result in valuable innovation and customer focus for our clients. Our Commitment to You We value our relationship with you and your team, and appreciate your feedback related to our service. Together we can contribute to building a legacy for your community. We believe that our investments related to improved project delivery and expanded capabilities will do just thatl Thank you again for the opportunity to serve you. 1 would be happy to answer any questions regarding our requested rate schedule changes. Please contact me any time at 763 - 541 -4800. Sincerely, WSB & Associates, inc. 942t kL Bret A. Weiss, PE President /CEO Attachment srb v s� 2076 RoAe . ul,e T". Billing Raiml ftur Principa! $158 Associate / Senior Project Manager $1371 $1471 $158 Project Manager $1211$1271$133 Project Engineer $1041$1121$1211$1271$133 Graduate Engineer $801$851$921$98 Sr Landscape Architect / Sr Planner / Sr GIS Specialist $1091$1181$1251$1331$138 Landscape Architect / Planner/ GIS Specialist $661$741$811$891$991$104 Engineering Specialist / Senior Environmental Scientist $901$981 $1051$1 121 $121 1 $130 Engineering Technician / Environmental Scientist $521 $601$671$741$791$85 Construction Observer $871$94'$991$1051$110 Coring Crew One - Person Crew $162 Two - Person Crew $238 Survey Crew One - Person Crew $132 Two - Person Crew $164 Three - Person Crew $184 Underwater Inspection Dive Team Office Technician L___ $460 1 $421$651$751$85 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Multiple rates illustrate the varying levels of experience within each category. ■e- Engineering Planning Environmental Construction ■C wsbeng.com ■■ ■■ N O O%. M n M C r M City Council Agenda — 01/11/16 4B. Consideration of action related to City hold on tax forfeit parcels 155 - 054 - 001020, 155 -500- 101408 and 155 -500- 101412. (AS) A. REFERENCE AND BACKGROUND In July of 2015, the City Council authorized a 6 -month hold on three parcels in the vicinity of 6th and Elm Streets and Golf Course Road, currently held by the State of Minnesota as tax forfeit properties. Wright County administers tax forfeit properties for the State. If the City determines the parcels are needed to serve a public purpose, it may pass a resolution requesting the transfer of ownership of the parcels to the City for an "authorized public purpose ". The public purpose must be allowable under the State's rules for tax forfeit properties. The County Board of Commissioners then determines whether to proceed with the transfer of the property in terms of fit within the state guidelines. After in -depth review of the opportunity to acquire the property for public purpose, it is our view that a case could be made to acquire the properties for a public purpose. However, it is staff's view that attainment of goals associated with achieving a public interest, such as development of road access to landlocked parcels and removal of known conditions of blight, can be accomplished using existing subdivision and land use authority and without acquisition of the land. Council will note that the City of Monticello owns the two parcels directly to the north of the parcels ending in -1408 and -1020. The City -owned properties are currently used by Public Works. Council should also note that at the time of the hold, the County was requiring that parcels -1020 and -1408 be sold together. Since the time the hold was placed, City staff have reviewed a variety of public purpose scenarios under which the City of Monticello might wish to request the transfer of the property from the State to the City. Staff also researched the process required for transfer of parcels from the County to the City as a "public purpose ". The options and process are described briefly below. 1. Extension of 611 Street /Access and Road Ahimment for Future Development: The hold on the three parcels was originally enacted to explore the potential for a future extension of 6th Street from its current terminus at Elm Street to Golf Course Road. This extension would create a continuous east -west flow of 6th Street from TH 25 onto CSAH 39. A cul -de -sac would be developed at the existing intersection of Golf Course Road at Elm Street. An extension of 6 '/z Street connecting Golf Course Road and Elm Street (in lieu of the 6th Street extension) was also discussed in terms of the need to acquire the three parcels. The extension of 6 %z Street would serve the larger vacant parcels on either side of Elm Street in this area, then extend north out to Golf Course Road, also creating development opportunity for parcels -1408 and -1020, -1412, and to the City -owned parcels, if desired. City Council Agenda — 01/11/16 However, regarding either of these alignments, the City has the authority through the platting and subdivision process to require right of way dedication for the necessary streets and access points to serve the development of this area. This is regardless of any hold or transfer of the parcels to City ownership. Each of the three tax forfeit parcels, along with the privately owned parcel to the south, is unplatted at this time. Any development of the properties (beyond a use requiring a single driveway access) requires platting. Therefore, if the City elects to allow the hold to expire on these parcels, at the time of development, the City can require the right of way necessary to provide the desired points of access and connection between Elm Street and Golf Course Road. At that time, the City would work with the developer on access and right of way alignments specific to the project. The subdivision process will allow the City to work with a site developer to achieve the appropriate configuration. In short, the City does not need to own the parcels to be able to determine access and alignments. However, there is risk that not all of the various parcels in the area will be developed together. In addition, as 7th Street has been completed, there is not an immediate need for another east -west route on this side of the city. The extension of 6th Street is further complicated by the fact that there is presently a privately -owned parcel (north of parcel 1412) which would be impacted by the 6th Street extension. If the City wishes to have the three parcels transferred for the purpose of considering a road alignment through these parcels, it would need to pass a resolution stating it intends an "authorized public use" related to the 6th or 6 '/2 Street extension. The City would pay recording costs and other fees, along with a $250 conditional deed fee. Staffs' understanding based on the information provided by the County is that the City would need to adopt a formal plan for the desired alignment and then has up to 15 years to actually develop the road. Importantly, the balance of the land not needed for the road right of way would need to returned to the State. 2. Public Works Use: As noted, the City owns two parcels on the south side of Golf Course Road, directly adjacent to parcels -1020 and -1408. There has been some discussion about the possible use of the four parcels for an expansion of public works or construction of a fire station facility. However, the four parcels (two City -owned and two tax forfeit) together would total 6.92 acres, which is likely not a large enough land area for an adequate public facility or expansion use. If the City wished to pursue this option, the process for transfer of the property would be similar to Option 1 above. City Council Agenda — 01/11/16 3. Remedy of Blighted Conditions: Parcel 155 -500- 101412 (known as the "pink house ") includes an existing home that is not habitable in its current condition and has generated public nuisance complaints over the past few years. At one time, the City was working with the former property owner on the possibility of removing the structure through a training burn by the Monticello Fire Department. However, once the property went into tax forfeiture, the remedy of the existing conditions lies with the State /County. Staff's understanding is that the County was similarly exploring a training burn of the home. If the property remains under the administration of the County, they will remediate the site and the costs for the remedy would be included in the base price for the parcel at auction. In addition to the "pink house ", the two northerly parcels were a part of the former Ruff Auto Salvage Yard. Although the existence and extent of contamination is unknown, the City may wish to obtain the properties for clean- up of any contamination on these parcels, as well. If the City wishes to gain ownership of the three parcels to cure blight (or to provide affordable housing), Wright County has indicated that the parcels can be sold to the City for less than market value if the County Board decides that "a reduced price is necessary to provide an incentive to correct the blighted conditions that make the lands undesirable on the open market ". The process for setting the market value would involve Wright County tax forfeit staff consulting with the County Assessor to determine the value someone might pay in the open market, taking into account all factors which might cause potential buyers to shy away from a property, including contamination. However, to transfer the property under this option, the City would need to document the blighted conditions and adopt a plan for remedy of the blighted conditions. In summary, the City has the following options if it wishes to preserve the opportunity to use the parcels for one of the above public purposes. 1. Allow the parcels to go to auction (with or without a request that parcels be sold together) through Wright County. 2. Adopt a resolution requesting the transfer of the parcels for "public purpose" related to road access. 3. Adopt a resolution requesting the transfer of the parcels for "public purpose" relating to the blighted nature and potential environmental issues associated with the parcels. 4. If the City wishes to assemble the properties to benefit future development, the City can purchase the parcels at the County's determined market value. In reviewing the condition of sites, their configuration, and the tools available to achieve desired outcomes, staff's recommendation is to allow the properties to be released from the public hold and sold at auction. The City's hold on the properties will expire at the end of January, 2016. City Council Agenda — 01/11/16 Staff has included the background information provided by Wright County relating to tax forfeit sale options. Al. Budget Impact: The budget impact will be dependent on Council's desired action. Staff's recommendation to release the parcel hold will create no budget impact other than the staff time already committed to analysis. If Council wishes to pursue the option for transfer of the properties for the public road alignment option, or to cure blighted conditions, these will require additional investment that is unknown at this time. A2. Staff Impact: A number of City staff have been involved in reviewing all of the potential options related to this item, at a total estimated time of 15 hours. B. ALTERNATIVE ACTIONS Motion to direct staff to prepare correspondence to Wright County releasing the hold on the three parcels. 2. Motion to direct staff to prepare a resolution requesting the conveyance of the parcels for "public purpose" related to road access and to prepare estimates for planning- related costs. Motion to direct staff to prepare a resolution requesting the conveyance of the parcels for "public purpose" relating to the blighted nature of potential environmental issues associated with the parcels and to prepare estimates for planning- related costs. 4. Motion to work with Wright County to acquire the parcels at market value. C. STAFF RECOMMENDATION Staff's recommendation is to allow the properties to be released from the public hold and sold at auction. Staff believes that the primary objectives related to site access and right of way can be accommodated through a future platting and development process. The other scenarios involved for acquiring the properties for authorized public purpose will involve the preparation of plans for road alignments, with land turn-back, or the investigation of contamination/blight and plan for remedy. D. SUPPORTING DATA • Parcel Exhibit • 6th Street Alignment — CONCEPT ONLY • 6 % Street Alignment — CONCEPT ONLY • Zoning Map • Excerpt, Tax Forfeiture Rules (provided by Wright County) Subject Parcels January 7, 2o16 City Boundary aTV or -� Monticello 1 inch = 376 feet Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES /Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Map Powered by DataLink from WS B & Associates Date: Printed: 111912015 WVI�/ ,��t 1 I♦ --% rA a M _ m MI V1 V OUR& '* , N - 4 1 v" —�� 0 50 ft 100 ft 4 i!qg- x4i { CITY ; F 6th Street Extension _ City of Monticello, Minnesota -0 %� z- CONCEPTUAL ALIGNMENT -6i/ —, STREET ,mm ,,,,,e Cud Bound ary Legend \ I Offici I Zonin Ma 9 P \\ \ I I \ \ I I \ \ I I \ \ I \ \ I I \ \ o I I ` I \ \ I \ I I \ I \ \ I \ \ I \ I I ` ` I \ I \ \ I I \ \ ® - - - - - - - - - - - - i I I I I \ I U \ Raire Rd 3 I I \\ ®® \ _ I \\ I \ \ I Gr v W E b \ s a"ASE ZONING DISTRICTS ♦�� ■ ■ ■ ■ \ Kama �� i1- -Illy Resldentlal Dlstrlcts Business Districts -- Low Residential Densities � 8 -1 L A-0 B-2 1 R "A 8 -3 R -1 8 -4 -- Medium Residential Densities CCD -- High Residential Densities R -3 R -4 M -H OVERLAY DISTRICTS Industrial Districts IBC 1 -1 1-2 PUDs ------ - - - - -, 01 Swan River Performance Based Overlay District Special Use Overlay District Mississippi Wild, Scenic & Rec Overlay District Shoreland District Freeway Bonus Sign District OTHER Water •.• ' \ ° 4 • \\ \ �� mm ''''' �' -',�'� iF Sts �' v — I I _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ NO `• \ �a S• �� ` � ,` hStF c I I 5 \`� -_�' R I \\\ \ti ! r`�► I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -I MAP oil �I��` "4;09111101111 a0 011 �w Z a I M 0 ■ T -N R -2 R -PUD -- High Residential Densities R -3 R -4 M -H OVERLAY DISTRICTS Industrial Districts IBC 1 -1 1-2 PUDs ------ - - - - -, 01 Swan River Performance Based Overlay District Special Use Overlay District Mississippi Wild, Scenic & Rec Overlay District Shoreland District Freeway Bonus Sign District OTHER Water •.• ' \ ° 4 • \\ \ �� mm ''''' �' -',�'� iF Sts �' v — I I _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ NO `• \ �a S• �� ` � ,` hStF c I I 5 \`� -_�' R I \\\ \ti ! r`�► I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -I MAP oil �I��` "4;09111101111 a0 011 �w Z a I M 0 ■ 10 -10 -14 o °q \ \ \ \ \ \ \ \ 10 -10 -14 Delinquent Real Property Taxes Government Acquisition: Purchasing Stage Five: Confession Section 6732 A government subdivision may acquire tax - forfeited land by purchasing the land for any "public purpose." Depending on the circumstances, the land can be sold at either market value or less than market value. A "sale" to a state agency is called a "release from trust" since the state already holds the tax - forfeited land in trust for the local units of government. Wherever the term "sale" is mentioned within this section, it means a release from trust when it is a state agency that is acquiring the property. The sale to a governmental subdivision or release from trust to a state agency does not have to be approved by the Department of Revenue. (M.S. 282.01, Subd. la) MARKET VALUE SALE Nonconservation tax - forfeited lands may be sold by the county board, and subsequently released from the trust in favor of the taxing districts, for their market value as determined by the county board, to an organized or incorporated governmental subdivision of the state for any public purpose for which the subdivision is authorized to acquire property. (M.S. 282.01, Subd. la, para. (b)) The governmental subdivision must apply to the county board for such a sale. The term "market value" is defined later in this section. SALES FOR LESS THAN MARKET VALUE VhM tl Correcting Blight and Creating Affordable Housing Nonconservation tax - forfeited lands may be sold by the county board to an organized or incorporated governmental subdivision of the state or state agency for less than their market value if: 1. The county board determines that a sale at a reduced price is in the public interest because a reduced price is necessary to provide an incentive to correct the blighted conditions that make the lands undesirable on the open market, or the reduced price will lead to the development of affordable housing; AND 2. The governmental subdivision or state agency has documented its specific plans for correcting the blighted conditions or developing affordable housing, and the specific law or laws that empower it to acquire real property in furtherance of the plans. (M.S. 282.01, Subd. la, para. (d)) The Department of Revenue has not defined what a "specific plan" is or is not. The county is therefore given some discretion as to what is specific enough, reliable enough, or extensive enough to meet this requirement. The Department of Revenue does not need a copy of the plan and it will not directly officiate whether it meets the 5" Revision: 2013 1" Edition: April, 1991 Delinquent Real Property Taxes Stage Six: Tax Forfeiture Government Acquisition: Purchasing Section 6732 (Continued) Page 2 "specific plan" threshold. However, the plan does need to be in written form and describe with some specificity the intentions for the use of the land. Perceived abuses may cause the Department to consider proposing law changes with more specific requirements. The intent behind M.S. 282.01, Subd. la, para. (d) is to avoid general economic development land speculation. A discounted price for the land is earned by the public good associated with blight removal or affordable housing. Citing generic pursuits within the entirety of the Housing and Redevelopment Authority statutes is not sufficient to qualify for the discounted price for the sale of land. A county that suspects economic development land speculation is a motivating factor for the application by the governmental subdivision should not approve the sale. The county must recite the specific statute or law that empowers the local unit to acquire the property. The Department of Revenue may provide some direct oversight in this area to ensure that there is authority since the deed and the act of acquisition are immediately relevant. If the laws outlined above are complied with for a tax - forfeited land sale at less than market value, the commissioner of revenue must convey the property on behalf of the state by quit claim deed. If the sale is to a state agency, the commissioner must issue a conveyance document that releases the property from the trust in favor of the taxing districts. (M.S. 282.01, Subd. la, para. (d)) Conservation Purposes Conservation tax - forfeited land may also be sold to a governmental subdivision of the state for less than its market value for the following purposes: 1. Creation or preservation of wetlands 2. Drainage or storage of storm water under a storm water management plan, OR 3. Preservation, or restoration and preservation, of the land in its natural state. (M.S. 282.01, Subd. la, para. (h)) The options under M.S. 282.01, Subd. la, para. (h) require a restrictive covenant for 30 years. The lands may be reconveyed back to the state, at which point the restrictive covenant would cease. If reconveyed lands are to be sold, the county board can take into account the original amount paid when setting the terms of the sale. If the reconveyed lands are unplatted and located outside of an incorporated municipality, the sale is subject to the approval of the commissioner of the Department of Natural Resources if the commissioner determines there is a mineral use potential. 5" Revision: 2013 V Edition: April, 1991 Delinquent Real Property Taxes Stage Six: Tax Forfeiture Government Acquisition: Authorized Public Use Section 6733 (Continued) Page 3 http: / /www.revenue.state.mn.us /local 2ov /prop tax admin/Paees /statedeed aspx. Instructions on how to properly fill out the forms are also available on the website. The Property Tax Division, acting for the DOR, will review the information on the form and either approve or disapprove the conveyance. If the conveyance is approved, the Property Tax Division will execute a conditional use deed in the name of the governmental subdivision and mail it to the county auditor. The county auditor is to have the deed recorded before forwarding it to the governmental subdivision. Contact Ali Fox at (651) 556 -6085 or alison.foxna,state.mn.us for questions about forms and procedures. Contact Chelsea Griffin at (651) 556 -6101 or chelsea.eriffin(a,state.mn.us for questions about deed policies �D n / RULE OF REVERSION OQ o % /y#'3b The governmental subdivision has three years from the date of conveyance to implement the authorized public use on the tax - forfeited land. If after those three years the governmental subdivision has failed to put the land to the intended use, or has abandoned that use, the governing body of the subdivision must do one of two things: 1. With the approval of the county board, the governing body may purchase the property for an authorized public purpose at the present market value as determined by the county board, OR 2. The governing body of the subdivision may authorize the proper officers to convey the land, or the part of the land not required for an authorized public use, to the state of Minnesota in trust for the taxing districts. If the governing body purchases the property, the commissioner of revenue will convey the property on behalf of the state by quit claim deed to the subdivision free of a use restriction and the possibility of reversion or defeasement. If the governing body decides to reconvey the property to the state, the officers shall execute a deed of conveyance immediately. The conveyance is subject to the approval of the commissioner and its form must be approved by the attorney general. Both of these processes are described in more detail later in this section. Note: There is no failure to put the land to the authorized public use and no abandonment of that use for 15 years from the date of conveyance if a formal plan of the governmental subdivision shows an intended future use of the land for the 1" Edition: April, 1991 Delinquent Real Property Taxes Stage Six: Tax Forfeiture Government Acquisition: Authorized Public Use Section 6733 (Continued) Page 4 authorized public use. The formal plan can be a comprehensive plan, a land use plan, or some similar document. (M.S. 282.01, Solid. Id, para. (a)) If the tax - forfeited land is not purchased or conveyed to the state in accordance with the above provisions, the commissioner of revenue will declare the land to have reverted to the state. A notice of reversion, with a copy of the declaration is served via certified mail upon the clerk or recorder of the governmental subdivision. No declaration of reversion is to be made earlier than 60 days after the expiration of the three -year period after the date of conveyance. The original declaratory document is to be filed in the commissioner's office, with verified proof of service. A certified copy of the declaration of reversion and proof of service must be filed by the commissioner of revenue with the county recorder or registrar of titles of the county where the land lies. (M.S. 282.01, Solid. le) The governmental subdivision may appeal to the district court of the county in which the land lies by filing with the court administrator a notice of appeal specifying the grounds of appeal and the description of the land involved. A copy of the notice of appeal must be mailed via certified mail to the commissioner of revenue. Another copy must be filed with the county recorder or registrar of titles. Both copies must be sent and Tiled within 30 days after the mailing of the notice of reversion. The appeal is to be tried by the court as a civil action. If no appeal is made, the declaration of reversion is final. EXCEPTIONS TO THE RULE OF REVERSION Property held by a governmental subdivision of the state under a conditional use deed executed by the commissioner of revenue before January 1, 2007 is released from the use restriction and possibility of reversion on January 1, 2022 if the county board records a resolution describing the land and citing M.S. 282.01, Solid. ld, para. (c). Regardless of when the deed for authorized public use was executed, property conveyed under a conditional use deed by the commissioner of revenue is released from the use restriction and reverter on the later of: 1. January 1, 2015 2. 30 years from the date the deed was acknowledged, or 3. Upon final resolution of an appeal initiated prior to January 1, 2015. (M.S. 282.01, Subd. ld, para. (d)) Paragraph (d) has effectively created a 30 -year expiration on all conditional use deeds, but allows counties and the Department of Revenue the possibility to pursue compliance action through 2014 on existing deeds. 1" Edition: April, 1991 December Shuttle Ridership 1 -Dec 44 11 -Dec 40 21 -Dec 39 31 -Dec 22 2 -Dec 51 12 -Dec Saturday 22 -Dec 43 3 -Dec 53 13 -Dec Sunday 23 -Dec 34 4 -Dec 33 14 -Dec 36 24 -Dec 6 5 -Dec Saturday 15 -Dec 40 25 -Dec Holiday 6 -Dec Sunday 16 -Dec 41 26 -Dec Saturday 7 -Dec 36 17 -Dec 54 27 -Dec Sunday 8 -Dec 42 18 -Dec 44 28 -Dec 24 9 -Dec 36 19 -Dec Saturday 29 -Dec 33 10 -Dec 57 20 -Dec Sunday 30 -Dec 36 Monthly Riders: 844.00 RIDERS Monthy Average: 40.19 riders per day Demographics: To or from work 376 44.55% To or from school 193 22.87% Wheelchair bound 39 4.62% Riders at: PWE 0 0.00% Mississippi Shores 18 2.13% Pumpkin Patch 19 2.25% River Park Apts. 6 0.71% MMS 17 2.01% St Benedicts 17 2.01% Eastview 9 1.07% Ridgemont Apts. 7 0.83% The Bluffs 32 3.79% Cardnial Hills 50 5.92% Kjelbergs 48 5.69% Swan River 26 3.08% Cedar Crest 18 2.13% Other 68.01% Broadway Sq. Apts. 3 0.36% Notes: Projected Numbers 24 -Dec Half day Sam -1pm 25 -Dec Holiday 28 -Dec No School Christmas Break 29 -Dec No School Christmas Break 30 -Dec No School Christmas Break 31 -Dec Half day Sam- fpm No School Christmas Break i s±FF 5 O44ti Monticello Monthly Report 2015 Incident Start Date /Time 911 Hang -up Total: 5 12/04/15 06:52 12/06/15 02:17 12/08/15 14:36 12/19/15 14:29 12/28/15 09:39 911 Open Line Total: 3 12/24/15 00:29 12/26/15 10:41 12/31/15 10:45 Wright County Sheriff's Office Sheriff Joe Hagerty 3800 Braddock Ave. NE, Buffalo, MN 55313 1- 800 - 362 -3667 Fax -763- 682 -7610 Incident Type Case Number �OFESSIONq� yrti Q •y ti 2 Q N 4 CARING Printed on • 20W, How Reported 911 Hang -up WCSOP15070142 911 911 Hang -up WCSOP15070356 911 911 Hang -up WCSOP15070578 911 911 Hang -up WCSOP15071659 911 911 Hang -up WCSOP15072441 911 911 Open Line WCSOP15072098 911 911 Open Line WCSOP15072262 911 911 Open Line WCSOP15072732 Phone Abandoned Vehicle Total: 3 12/01/15 05:15 Abandoned Vehicle 12/01/15 12:20 Abandoned Vehicle 12/21/15 10:54 Abandoned Vehicle Abuse Total: 3 12/03/15 09:06 12/08/15 16:44 12/10/15 15:54 Agency Assist Total: 12 12/02/15 03:22 12/05/15 08:25 12/14/15 18:41 12/17/15 15:16 12/18/15 16:29 12/20/15 02:40 12/24/15 21:47 12/25/15 21:16 12/26/15 19:56 12/28/15 16:23 12/30/15 17:23 12/31/15 19:57 Alarm Total: 7 12/03/15 06:41 12/05/15 02:08 12/07/15 08:49 12/07/15 10:43 12/18/15 02:44 Abuse Abuse Abuse Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist Agency Assist WCSOP15069787 WCSOP15069823 WCSOP15071830 WCSOP15070043 WCSOP15070587 WCSOP15070791 WCSOP15069906 WCSOP15070270 WCSOP15071157 WCSOP15071422 WCSOP15071546 WCSOP15071720 WCSOP15072164 WCSOP15072224 WCSOP15072310 WCSOP15072479 WCSOP15072687 WCSOP15072778 Phone Phone Phone Phone 911 Phone Phone Phone 911 911 Phone Phone Phone Phone Phone Phone Alarm WCSOP15070032 Phone Alarm WCSOP15070246 Phone Alarm WCSOP15070439 Phone Alarm WCSOP15070451 Phone Alarm WCSOP15071473 Phone ZUERCHER Page 1 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/24/15 20:28 Alarm WCSOP15072158 Phone 12/28/15 02:55 Alarm WCSOP15072419 Phone Animal Total: 11 Assault WCSOP15071243 Phone 12/03/15 08:56 Animal WCSOP15070041 Phone 12/03/15 09:32 Animal WCSOP15070047 Phone 12/07/15 15:55 Animal WCSOP15070477 Phone 12/12/15 21:26 Animal WCSOP15071010 Phone 12/13/15 09:34 Animal WCSOP15071035 Phone 12/17/15 09:32 Animal WCSOP15071586 Phone 12/18/15 19:50 Animal WCSOP15071563 Phone 12/26/15 14:57 Animal WCSOP15072289 Phone 12/28/15 18:26 Animal WCSOP15072494 Phone 12/29/15 15:32 Animal WCSOP15072590 Phone 12/29/15 17:24 Animal WCSOP15072595 Phone Animal - Barking Dog Total: 1 12/21/15 21:29 Animal - Barking Dog WCSOP15071889 Phone Assault Total: 3 12/11/15 13:22 Assault WCSOP15070861 Phone 12/15/15 18:40 Assault WCSOP15071243 Phone 12/24/15 19:34 Assault WCSOP15072155 Phone Burglary Total: 1 12/22/15 08:58 Burglary WCSOP15071915 Phone Check Welfare Total: 20 12/04/15 23:47 Check Welfare WCSOP15070236 Phone 12/07/15 15:18 Check Welfare WCSOP15070474 Phone 12/12/15 07:02 Check Welfare WCSOP15070948 Phone 12/12/15 07:06 Check Welfare WCSOP15070949 Phone 12/15/15 19:49 Check Welfare WCSOP15071248 Phone 12/19/15 14:15 Check Welfare WCSOP15071657 Phone 12/23/15 16:25 Check Welfare WCSOP15072056 Phone 12/25/15 02:06 Check Welfare WCSOP15072179 911 12/25/15 08:26 Check Welfare WCSOP15072187 911 12/25/15 09:17 Check Welfare WCSOP15072189 Phone 12/25/15 17:03 Check Welfare WCSOP15072204 Phone 12/26/15 01:02 Check Welfare WCSOP15072236 911 12/27/15 11:59 Check Welfare WCSOP15072362 Phone 12/28/15 13:44 Check Welfare WCSOP15072467 Phone 12/28/15 17:35 Check Welfare WCSOP15072487 Phone 12/30/15 15:48 Check Welfare WCSOP15072676 Phone 12/31/15 00:55 Check Welfare WCSOP15072711 Phone 12/31/15 10:17 Check Welfare WCSOP15072731 Phone 12/31/15 13:12 Check Welfare WCSOP15072744 Phone 12/31/15 14:38 Check Welfare WCSOP15072750 Phone ZUERCHER Page 2 of 17 Incident Start Date /Time Incident Type Case Number How Reported Citizen Aid Total: 10 12/05/15 14:51 Citizen Aid WCSOP15070303 911 12/06/15 18:29 Citizen Aid WCSOP15070394 Phone 12/08/15 20:53 Citizen Aid WCSOP15070606 911 12/12/15 17:49 Citizen Aid WCSOP15070985 Phone 12/18/15 20:18 Citizen Aid WCSOP15071564 911 12/19/15 22:25 Citizen Aid WCSOP15071703 911 12/25/15 19:48 Citizen Aid WCSOP15072215 911 12/29/15 07:49 Citizen Aid WCSOP15072547 Phone 12/29/15 18:20 Citizen Aid WCSOP15072601 Phone 12/31/15 22:52 Citizen Aid WCSOP15072790 911 Civil Child Custody Total: 2 12/23/15 15:37 Civil Child Custody WCSOP15072050 Phone 12/28/15 12:19 Civil Child Custody WCSOP15072462 Phone Civil Complaint Total: 34 12/01/15 12:42 Civil Complaint WCSOP15069826 Phone 12/02/15 12:30 Civil Complaint WCSOP15069945 911 12/03/15 07:37 Civil Complaint WCSOP15070035 Phone 12/04/15 16:21 Civil Complaint WCSOP15070196 Phone 12/05/15 15:04 Civil Complaint WCSOP15070305 Phone 12/06/15 20:58 Civil Complaint WCSOP15070411 Phone 12/07/15 09:17 Civil Complaint WCSOP15070440 Phone 12/09/15 11:17 Civil Complaint WCSOP15070665 Phone 12/10/15 12:03 Civil Complaint WCSOP15070764 911 12/12/15 12:10 Civil Complaint WCSOP15070965 Phone 12/12/15 21:04 Civil Complaint WCSOP15071003 911 12/13/15 09:38 Civil Complaint WCSOP15071034 Phone 12/14/15 15:54 Civil Complaint WCSOP15071145 Phone 12/15/15 14:00 Civil Complaint WCSOP15071214 Phone 12/15/15 20:37 Civil Complaint WCSOP15071251 Phone 12/16/15 10:56 Civil Complaint WCSOP15071306 Phone 12/16/15 16:36 Civil Complaint WCSOP15071334 Phone 12/17/15 16:11 Civil Complaint WCSOP15071429 Phone 12/18/15 07:48 Civil Complaint WCSOP15071487 12/19/15 11:49 Civil Complaint WCSOP15071643 Phone 12/20/15 16:11 Civil Complaint WCSOP15071763 Phone 12/21/15 15:06 Civil Complaint WCSOP15071853 Phone 12/22/15 22:06 Civil Complaint WCSOP15071997 Phone 12/24/15 15:39 Civil Complaint WCSOP15072138 Phone 12/24/15 16:30 Civil Complaint WCSOP15072144 911 12/25/15 00:34 Civil Complaint WCSOP15072175 Phone 12/25/15 10:45 Civil Complaint WCSOP15072194 911 12/25/15 16:02 Civil Complaint WCSOP15072203 Phone 12/26/15 04:58 Civil Complaint WCSOP15072243 Phone 12/27/15 15:08 Civil Complaint WCSOP15072366 Phone ZUERCHER Page 3 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/28/15 10:59 Civil Complaint WCSOP15072451 Phone 12/28/15 12:55 Civil Complaint WCSOP15072465 Phone 12/30/15 11:00 Civil Complaint WCSOP15072649 Phone 12/30/15 17:50 Civil Complaint WCSOP15072693 Phone Commercial Fire Alarm Total: 3 Criminal Damage to Property WCSOP15071212 12/09/15 01:34 Commercial Fire Alarm WCSOP15070627 Phone 12/15/15 00:49 Commercial Fire Alarm WCSOP15071175 Phone 12/15/15 10:15 Commercial Fire Alarm WCSOP15071205 Phone Commercial General Alarm Total: 8 Criminal Damage to Property WCSOP15072080 12/01/15 16:54 Commercial General Alarm WCSOP15069852 Phone 12/05/15 08:31 Commercial General Alarm WCSOP15070272 Phone 12/11/15 02:57 Commercial General Alarm WCSOP15070826 Phone 12/11/15 16:49 Commercial General Alarm WCSOP15070894 Phone 12/14/15 06:36 Commercial General Alarm WCSOP15071110 Phone 12/16/15 23:18 Commercial General Alarm WCSOP15071371 Phone 12/22/15 13:51 Commercial General Alarm WCSOP15071941 Phone 12/31/15 22:45 Commercial General Alarm WCSOP15072789 Phone Court Order Violation Total: 5 12/04/15 09:26 Court Order Violation WCSOP15070150 Phone 12/07/15 23:37 Court Order Violation WCSOP15070518 911 12/09/15 18:20 Court Order Violation WCSOP15070713 Phone 12/12/15 21:18 Court Order Violation WCSOP15071005 Phone 12/30/15 14:29 Court Order Violation WCSOP15072667 Phone Criminal Damage to Property Total: 13 12/07/15 11:12 Criminal Damage to Property WCSOP15070454 Phone 12/11/15 09:16 Criminal Damage to Property WCSOP15070840 Phone 12/12/15 02:59 Criminal Damage to Property WCSOP15070942 Phone 12/12/15 15:43 Criminal Damage to Property WCSOP15070978 911 12/14/15 13:53 Criminal Damage to Property WCSOP15071133 Phone 12/15/15 13:22 Criminal Damage to Property WCSOP15071212 Phone 12/16/15 07:11 Criminal Damage to Property WCSOP15071288 Phone 12/19/15 13:32 Criminal Damage to Property WCSOP15071651 12/19/15 17:50 Criminal Damage to Property WCSOP15071676 Phone 12/23/15 20:08 Criminal Damage to Property WCSOP15072080 Phone 12/26/15 07:22 Criminal Damage to Property WCSOP15072249 Phone 12/26/15 12:31 Criminal Damage to Property WCSOP15072275 Phone 12/31/15 17:45 Criminal Damage to Property WCSOP15072768 Phone Death Investigation - Natural Total: 2 12/06/15 22:20 Death Investigation - Natural WCSOP15070417 911 12/16/15 18:36 Death Investigation - Natural WCSOP15071348 911 Disabled Vehicle Total: 3 12/02/15 13:07 Disabled Vehicle WCSOP15069946 Phone 12/04/15 16:16 Disabled Vehicle WCSOP15070194 Phone ZUERCHER Page 4 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/18/15 23:09 Disabled Vehicle WCSOP15071581 Phone Disorderly Total: 7 12/22/15 16:29 Disorderly WCSOP15071958 Phone 12/22/15 21:18 Disorderly WCSOP15071991 Phone 12/23/15 10:54 Disorderly WCSOP15072018 Phone 12/23/15 19:49 Disorderly WCSOP15072078 Phone 12/27/15 15:42 Disorderly WCSOP15072369 Phone 12/29/15 12:56 Disorderly WCSOP15072569 Phone 12/30/15 14:59 Disorderly WCSOP15072672 Phone Domestic Disturbance Total: 24 12/01/15 08:34 Domestic Disturbance WCSOP15069804 Phone 12/03/15 20:47 Domestic Disturbance WCSOP15070110 911 12/04/15 21:09 Domestic Disturbance WCSOP15070225 911 12/05/15 21:37 Domestic Disturbance WCSOP15070335 911 12/06/15 09:00 Domestic Disturbance WCSOP15070361 Phone 12/09/15 15:46 Domestic Disturbance WCSOP15070695 Phone 12/11/15 19:31 Domestic Disturbance WCSOP15070907 911 12/12/15 02:05 Domestic Disturbance WCSOP15070932 911 12/12/15 11:22 Domestic Disturbance WCSOP15070958 Phone 12/12/15 17:51 Domestic Disturbance WCSOP15070986 911 12/12/15 19:09 Domestic Disturbance WCSOP15070993 911 12/12/15 21:24 Domestic Disturbance WCSOP15071008 911 12/15/15 19:18 Domestic Disturbance WCSOP15071247 Phone 12/16/15 16:52 Domestic Disturbance WCSOP15071335 Phone 12/20/15 18:43 Domestic Disturbance WCSOP15071776 911 12/22/15 22:00 Domestic Disturbance WCSOP15071995 911 12/23/15 11:21 Domestic Disturbance WCSOP15072023 Phone 12/24/15 10:28 Domestic Disturbance WCSOP15072117 Phone 12/27/15 17:36 Domestic Disturbance WCSOP15072377 Phone 12/28/15 00:13 Domestic Disturbance WCSOP15072405 Phone 12/30/15 12:24 Domestic Disturbance WCSOP15072659 911 12/30/15 17:10 Domestic Disturbance WCSOP15072686 Phone 12/31/15 10:12 Domestic Disturbance WCSOP15072730 911 12/31/15 14:43 Domestic Disturbance WCSOP15072751 Phone Drugs Total: 7 12/03/15 11:34 Drugs WCSOP15070058 911 12/13/15 15:38 Drugs WCSOP15071060 Phone 12/13/15 16:00 Drugs WCSOP15071064 Phone 12/14/15 14:22 Drugs WCSOP15071138 Officer 12/23/15 23:19 Drugs WCSOP15072094 Phone 12/28/15 11:56 Drugs WCSOP15072458 Phone 12/28/15 14:30 Drugs WCSOP15072469 Phone DUI Total: 5 12/05/15 02:57 DUI WCSOP15070256 Phone ZUERCHER Page 5 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/07/15 09:32 DUI WCSOP15070442 911 12/10/15 18:28 DUI WCSOP15070803 Phone 12/11/15 19:45 DUI WCSOP 15070909 911 12/12/15 01:41 DUI WCSOP15070929 Phone Dumping Total: 2 12/08/15 19:01 Dumping WCSOP15070601 Phone 12/10/15 13:38 Dumping WCSOP15070775 Phone Extra Patrol Total: 1 12/14/15 17:32 Extra Patrol WCSOP15071150 Phone Fight Total: 1 12/30/15 16:01 Fight WCSOP15072678 Phone Fire - Gas Leak Total: 1 12/19/15 18:54 Fire - Gas Leak WCSOP15071681 911 Fire - Grass Total: 1 12/12/15 12:54 Fire - Grass WCSOP15070966 Phone Fire - Smoke - Odor Total: 1 12/20/15 15:14 Fire - Smoke - Odor WCSOP15071755 911 Fraud - Checks Total: 2 12/02/15 14:19 Fraud - Checks WCSOP15069954 911 12/08/15 14:40 Fraud - Checks WCSOP15070579 Phone Fraud - Checks - Cards Total: 2 12/12/15 11:32 Fraud - Checks - Cards WCSOP15070963 Phone 12/29/15 15:17 Fraud - Checks - Cards WCSOP15072588 Phone Fraud - Forgery Total: 4 12/01/15 13:45 Fraud - Forgery WCSOP15069833 Phone 12/13/15 21:34 Fraud - Forgery WCSOP15071085 Phone 12/15/15 11:45 Fraud - Forgery WCSOP15071210 Phone 12/29/15 13:35 Fraud - Forgery WCSOP15072573 Phone Fraud - Internet Total: 2 12/04/15 09:53 Fraud - Internet WCSOP15070155 Phone 12/08/15 16:40 Fraud - Internet WCSOP15070585 Phone Funeral Escort Total: 3 12/02/15 10:22 Funeral Escort WCSOP15069938 Phone 12/11/15 09:50 Funeral Escort WCSOP15070849 Phone 12/18/15 10:24 Funeral Escort WCSOP15071508 Phone Harassment Total: 4 12/08/15 11:25 Harassment WCSOP15070559 Phone 12/13/15 12:40 Harassment WCSOP15071047 Phone 12/18/15 14:53 Harassment WCSOP15071531 Phone ZUERCHER Page 6 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/24/15 11:35 Harassment WCSOP15072270 Phone Hospice Death Total: 1 Phone 12/05/15 10:01 12/07/15 01:11 Hospice Death WCSOP15070426 Phone Intoxicated Person Total: 1 Juvenile - Complaint WCSOP15070339 12/19/15 21:16 Intoxicated Person WCSOP15071696 Phone Juvenile - Complaint Total: 18 12/03/15 19:48 Juvenile - Complaint WCSOP15070106 911 12/04/15 12:03 Juvenile - Complaint WCSOP15070161 Phone 12/05/15 10:01 Juvenile - Complaint WCSOP15070278 911 12/05/15 22:01 Juvenile - Complaint WCSOP15070339 911 12/06/15 18:25 Juvenile - Complaint WCSOP15070392 911 12/06/15 19:45 Juvenile - Complaint WCSOP15070403 Phone 12/09/15 12:07 Juvenile - Complaint WCSOP15070669 Phone 12/11/15 15:19 Juvenile - Complaint WCSOP15070877 Phone 12/11/15 18:43 Juvenile - Complaint WCSOP15070905 Phone 12/13/15 16:30 Juvenile - Complaint WCSOP15071065 Phone 12/13/15 21:24 Juvenile - Complaint WCSOP15071084 Phone 12/15/15 23:54 Juvenile - Complaint WCSOP15071263 Phone 12/17/15 21:04 Juvenile - Complaint WCSOP15071458 911 12/18/15 16:30 Juvenile - Complaint WCSOP15071547 Phone 12/23/15 02:57 Juvenile - Complaint WCSOP15072006 Phone 12/24/15 12:22 Juvenile - Complaint WCSOP15072126 911 12/28/15 23:15 Juvenile - Complaint WCSOP15072512 Phone 12/30/15 23:30 Juvenile - Complaint WCSOP15072710 911 Juvenile - Runaway Total: 2 12/10/15 18:16 Juvenile - Runaway WCSOP15070802 911 12/17/15 15:02 Juvenile - Runaway WCSOP15071420 Phone Lock Out - Lock In Total: 1 12/07/15 07:08 Lock Out - Lock In WCSOP15070435 Phone Lost - Found Property Total: 15 12/02/15 17:09 Lost - Found Property WCSOP15069977 12/05/15 07:53 Lost - Found Property WCSOP15070268 12/05/15 16:18 Lost - Found Property WCSOP15070309 12/07/15 16:04 Lost - Found Property WCSOP15070478 12/07/15 17:07 Lost - Found Property WCSOP15070490 12/07/15 18:04 Lost - Found Property WCSOP15070497 12/09/15 07:46 Lost - Found Property WCSOP15070647 12/09/15 08:57 Lost - Found Property WCSOP15070654 12/09/15 14:50 Lost - Found Property WCSOP15070686 12/12/15 15:37 Lost - Found Property WCSOP15070977 12/12/15 23:17 Lost - Found Property WCSOP15071014 12/13/15 11:25 Lost - Found Property WCSOP15071041 12/16/15 18:33 Lost - Found Property WCSOP15071347 ZUERCHER Page 7 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/19/15 15:21 Lost - Found Property WCSOP15071663 Medical - Chest Pain 12/29/15 15:08 Lost - Found Property WCSOP15072585 12/18/15 20:38 Medical - Abdominal Pain Total: 1 WCSOP15071567 Phone 12/19/15 07:27 Medical - Abdominal Pain WCSOP15071623 911 Medical - Back Pain Total: 2 Medical - Diabetic Total: 1 12/09/15 20:10 Medical - Back Pain WCSOP15070719 911 12/20/15 06:35 Medical - Back Pain WCSOP15071723 911 Medical - Bleeding - Lacerations Total: 1 12/25/15 08:45 Medical - Bleeding - Lacerations WCSOP15072188 Phone Medical - Breathing Problems Total: 8 12/04/15 04:57 Medical - Fall Under 6 Feet 12/04/15 09:42 Medical - Breathing Problems WCSOP15070153 911 12/14/15 11:53 Medical - Breathing Problems WCSOP15071127 Phone 12/16/15 00:30 Medical - Breathing Problems WCSOP15071266 911 12/17/15 07:21 Medical - Breathing Problems WCSOP15071394 911 12/17/15 19:29 Medical - Breathing Problems WCSOP15071452 911 12/22/15 14:18 Medical - Breathing Problems WCSOP15071945 911 12/28/15 10:39 Medical - Breathing Problems WCSOP15072447 911 12/30/15 09:05 Medical - Breathing Problems WCSOP15072639 911 Medical - Chest Injury Total: 1 911 12/19/15 22:57 12/24/15 07:18 Medical - Chest Injury WCSOP15072111 Phone Medical - Chest Pain Total: 4 12/16/15 01:02 Medical - Chest Pain WCSOP15071268 911 12/16/15 18:33 Medical - Chest Pain WCSOP15071346 911 12/18/15 20:38 Medical - Chest Pain WCSOP15071567 Phone 12/23/15 23:27 Medical - Chest Pain WCSOP15072095 Phone Medical - Diabetic Total: 1 12/26/15 16:04 Medical - Diabetic WCSOP15072292 Phone Medical - Fall Under 6 Feet Total: 11 12/03/15 19:51 Medical - Fall Under 6 Feet WCSOP15070107 911 12/04/15 04:57 Medical - Fall Under 6 Feet WCSOP15070141 911 12/08/15 10:31 Medical - Fall Under 6 Feet WCSOP15070551 911 12/09/15 12:14 Medical - Fall Under 6 Feet WCSOP15070671 911 12/10/15 00:34 Medical - Fall Under 6 Feet WCSOP15070739 Phone 12/12/15 04:23 Medical - Fall Under 6 Feet WCSOP15070944 911 12/16/15 10:36 Medical - Fall Under 6 Feet WCSOP15071303 911 12/17/15 17:56 Medical - Fall Under 6 Feet WCSOP15071443 911 12/19/15 22:57 Medical - Fall Under 6 Feet WCSOP15071706 911 12/21/15 09:23 Medical - Fall Under 6 Feet WCSOP15071823 911 12/31/15 07:08 Medical - Fall Under 6 Feet WCSOP15072723 911 Medical - Non Emergency Transport Total: 1 12/29/15 11:17 Medical - Non Emergency Transport WCSOP15072564 911 ZUERCHER Page 8 of 17 Incident Start Date /Time Incident Type Case Number How Reported Medical - Overdose - Poisoning Total: 1 12/22/15 01:07 Medical - Overdose - Poisoning WCSOP15071901 Phone Medical - Psychiatric - Behavioral Total: 13 12/03/15 10:09 Medical - Psychiatric - Behavioral WCSOP15070048 Phone 12/06/15 17:25 Medical - Psychiatric - Behavioral WCSOP15070386 Phone 12/07/15 16:24 Medical - Psychiatric - Behavioral WCSOP15070480 Phone 12/09/15 00:33 Medical - Psychiatric - Behavioral WCSOP15070620 Phone 12/12/15 02:09 Medical - Psychiatric - Behavioral WCSOP15070935 911 12/17/15 22:34 Medical - Psychiatric - Behavioral WCSOP15071463 911 12/19/15 19:40 Medical - Psychiatric - Behavioral WCSOP15071690 911 12/24/15 04:38 Medical - Psychiatric - Behavioral WCSOP15072105 911 12/24/15 10:34 Medical - Psychiatric - Behavioral WCSOP15072118 911 12/24/15 23:59 Medical - Psychiatric - Behavioral WCSOP15072172 Phone 12/25/15 22:55 Medical - Psychiatric - Behavioral WCSOP15072230 911 12/29/15 13:59 Medical - Psychiatric - Behavioral WCSOP15072577 Phone 12/29/15 19:41 Medical - Psychiatric - Behavioral WCSOP15072605 Phone Medical - Seizure Total: 3 12/07/15 13:43 Medical - Seizure WCSOP15070464 911 12/21/15 20:29 Medical - Seizure WCSOP15071884 911 12/21/15 23:34 Medical - Seizure WCSOP15071896 911 Medical - Sick Total: 12 12/02/15 04:27 Medical - Sick WCSOP15069910 911 12/02/15 11:51 Medical - Sick WCSOP15069941 911 12/08/15 12:33 Medical - Sick WCSOP15070567 911 12/11/15 09:25 Medical - Sick WCSOP15070843 911 12/12/15 16:02 Medical - Sick WCSOP15070979 911 12/13/15 14:32 Medical - Sick WCSOP15071054 911 12/13/15 15:48 Medical - Sick WCSOP15071062 911 12/13/15 20:17 Medical - Sick WCSOP15071082 911 12/14/15 12:05 Medical - Sick WCSOP15071128 911 12/16/15 13:53 Medical - Sick WCSOP15071320 911 12/21/15 18:44 Medical - Sick WCSOP15071874 911 12/29/15 07:42 Medical - Sick WCSOP15072549 911 Medical - Stroke Total: 1 12/10/15 15:45 Medical - Stroke WCSOP15070788 911 Medical - Unconscious - Fainting Total: 2 12/27/15 19:44 Medical - Unconscious - Fainting WCSOP15072388 Phone 12/31/15 17:19 Medical - Unconscious - Fainting WCSOP15072764 911 Medical - Unknown Total: 1 12/27/15 10:33 Medical - Unknown WCSOP15072356 Phone Missing Person Total: 1 12/10/15 21:47 Missing Person WCSOP15070814 911 ZUERCHER Page 9 of 17 Incident Start Date /Time Incident Type Case Number How Reported Motorist Aid Total: 1 12/02/15 14:00 MVA - No Injuries 12/23/15 08:41 Motorist Aid WCSOP15072013 Phone MVA - Hit & Run Total: 2 WCSOP15070030 WCSOP15070918 12/06/15 10:41 MVA - Hit & Run WCSOP15070367 12/21/15 18:38 MVA - Hit & Run WCSOP15071872 MVA - Injuries Total: 2 12/09/15 11:48 12/01/15 20:04 MVA - Injuries WCSOP15069870 12/10/15 13:27 MVA - Injuries WCSOP15070772 MVA - No Injuries Total: 26 12/01/15 11:21 MVA - No Injuries WCSOP15069819 12/05/15 19:10 12/02/15 14:00 MVA - No Injuries WCSOP15069951 Noise 12/03/15 05:22 MVA - No Injuries WCSOP15070030 WCSOP15070918 12/05/15 14:34 MVA - No Injuries WCSOP15070300 12/06/15 14:50 MVA - No Injuries WCSOP15070380 12/09/15 11:48 MVA - No Injuries WCSOP15070667 911 12/11/15 07:31 MVA - No Injuries WCSOP15070832 12/11/15 15:01 MVA - No Injuries WCSOP15070874 12/11/15 17:06 MVA - No Injuries WCSOP15070896 12/14/15 20:33 MVA - No Injuries WCSOP15071161 Phone 12/16/15 17:14 MVA - No Injuries WCSOP15071337 911 12/16/15 20:19 MVA - No Injuries WCSOP15071357 12/17/15 05:48 MVA - No Injuries WCSOP15071389 911 12/17/15 16:57 MVA - No Injuries WCSOP15071435 12/19/15 09:34 MVA - No Injuries WCSOP15071631 911 12/19/15 10:00 MVA - No Injuries WCSOP15071634 12/19/15 16:38 MVA - No Injuries WCSOP15071667 911 12/22/15 21:31 MVA - No Injuries WCSOP15071993 Phone 12/23/15 13:20 MVA - No Injuries WCSOP15072038 911 12/26/15 08:25 MVA - No Injuries WCSOP15072253 911 12/26/15 09:45 MVA - No Injuries WCSOP15072256 12/27/15 10:27 MVA - No Injuries WCSOP15072355 12/31/15 10:02 MVA - No Injuries WCSOP15072729 12/31 /15 11:33 MVA - No Injuries WCSOP15072737 911 12/31/15 16:38 MVA - No Injuries WCSOP15072760 12/31/15 21:37 MVA - No Injuries WCSOP15072784 911 MVA - Unknown Injuries Total: 1 12/30/15 17:07 MVA - Unknown Injuries WCSOP15072685 Noise Total: 9 12/04/15 21:20 Noise WCSOP15070226 12/05/15 19:10 Noise WCSOP15070321 12/06/15 17:37 Noise WCSOP15070390 12/11/15 22:22 Noise WCSOP15070918 12/13/15 22:54 Noise WCSOP15071091 ZUERCHER Page 10 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/19/15 21:30 Noise WCSOP15071697 12/25/15 07:52 Noise WCSOP15072183 911 12/28/15 00:00 Noise WCSOP15072402 12/30/15 19:44 Noise WCSOP15072702 Off -Road Vehicle Complaint Total: 1 WCSOP15070677 12/25/15 00:05 Off -Road Vehicle Complaint WCSOP15072173 Phone Open Door - Window Total: 2 12/29/15 07:15 12/15/15 02:04 Open Door - Window WCSOP15071179 12/26/15 16:08 Open Door - Window WCSOP15072295 Parking Total: 8 12/01/15 08:23 Parking WCSOP15069806 12/01/15 21:04 Parking WCSOP15069874 12/03/15 23:03 Parking WCSOP15070116 Phone 12/09/15 12:58 Parking WCSOP15070677 12/09/15 14:04 Parking WCSOP15070680 12/29/15 07:15 Parking WCSOP15072545 12/29/15 07:17 Parking WCSOP15072546 12/31/15 10:35 Parking WCSOP15072733 Residential General Alarm Total: 4 12/07/15 15:07 Residential General Alarm WCSOP15070472 Phone 12/17/15 07:21 Residential General Alarm WCSOP15071393 Phone 12/21/15 16:38 Residential General Alarm WCSOP15071861 Phone 12/24/15 23:18 Residential General Alarm WCSOP15072169 Phone Residential Medical Alarm Total: 1 12/28/15 02:51 Residential Medical Alarm WCSOP15072417 Phone Snowbird Total: 61 12/01/15 02:06 Snowbird WCSOP15069765 12/01/15 02:12 Snowbird WCSOP15069766 12/01/15 02:15 Snowbird WCSOP15069767 12/01/15 02:24 Snowbird WCSOP15069769 12/01/15 02:37 Snowbird WCSOP15069772 12/01/15 04:19 Snowbird WCSOP15069777 12/02/15 02:01 Snowbird WCSOP15069888 12/02/15 02:03 Snowbird WCSOP15069889 12/02/15 02:12 Snowbird WCSOP15069892 12/02/15 02:12 Snowbird WCSOP15069893 12/02/15 02:23 Snowbird WCSOP15069897 12/02/15 02:25 Snowbird WCSOP15069900 12/02/15 02:33 Snowbird WCSOP15069902 12/02/15 02:49 Snowbird WCSOP15069904 12/03/15 02:00 Snowbird WCSOP15070002 12/03/15 02:04 Snowbird WCSOP15070005 12/03/15 02:05 Snowbird WCSOP15070007 ZUERCHER Page 11 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/03/15 02:16 Snowbird WCSOP15070013 12/03/15 02:23 Snowbird WCSOP15070016 12/03/15 02:34 Snowbird WCSOP15070021 12/03/15 02:40 Snowbird WCSOP15070024 12/03/15 02:47 Snowbird WCSOP15070025 12/04/15 02:11 Snowbird WCSOP15070126 12/04/15 02:19 Snowbird WCSOP15070129 12/04/15 02:25 Snowbird WCSOP15070131 12/04/15 02:32 Snowbird WCSOP15070134 12/04/15 02:38 Snowbird WCSOP15070135 12/04/15 02:44 Snowbird WCSOP15070137 12/04/15 02:48 Snowbird WCSOP15070138 12/05/15 02:00 Snowbird WCSOP15070245 12/05/15 02:35 Snowbird WCSOP15070250 12/05/15 02:42 Snowbird WCSOP15070252 12/16/15 04:11 Snowbird WCSOP15071278 12/16/15 04:23 Snowbird WCSOP15071279 12/16/15 04:30 Snowbird WCSOP15071280 12/18/15 04:20 Snowbird WCSOP15071477 Officer 12/19/15 02:07 Snowbird WCSOP15071600 12/19/15 02:14 Snowbird WCSOP15071604 12/19/15 02:17 Snowbird WCSOP15071606 12/19/15 02:29 Snowbird WCSOP15071610 12/19/15 02:36 Snowbird WCSOP15071611 12/19/15 02:37 Snowbird WCSOP15071612 12/19/15 02:42 Snowbird WCSOP15071613 12/19/15 02:44 Snowbird WCSOP15071614 12/19/15 02:48 Snowbird WCSOP15071615 12/19/15 02:50 Snowbird WCSOP15071616 12/19/15 04:33 Snowbird WCSOP15071618 12/19/15 04:44 Snowbird WCSOP15071619 12/26/15 05:16 Snowbird WCSOP15072244 12/27/15 02:22 Snowbird WCSOP15072336 12/29/15 02:01 Snowbird WCSOP15072517 12/29/15 02:02 Snowbird WCSOP15072520 12/29/15 02:10 Snowbird WCSOP15072522 12/29/15 02:12 Snowbird WCSOP15072524 12/29/15 02:21 Snowbird WCSOP15072526 12/29/15 02:25 Snowbird WCSOP15072529 12/29/15 02:35 Snowbird WCSOP15072531 12/30/15 02:06 Snowbird WCSOP15072626 12/30/15 02:17 Snowbird WCSOP15072628 12/30/15 02:22 Snowbird WCSOP15072629 12/30/15 02:29 Snowbird WCSOP15072630 Snowmobile Complaint Total: 2 12/26/15 17:16 Snowmobile Complaint WCSOP15072300 Phone ZURCHER Page 12 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/27/15 13:33 Snowmobile Complaint WCSOP15072364 Phone Soliciting Total: 5 Suspicious - Circumstances WCSOP15069948 Phone 12/08/15 12:38 Soliciting WCSOP15070569 911 12/21/15 18:12 Soliciting WCSOP15071870 Phone 12/22/15 18:09 Soliciting WCSOP15071970 Phone 12/22/15 18:10 Soliciting WCSOP15071971 Phone 12/31/15 18:20 Soliciting WCSOP15072777 Phone Stolen - Vehicle Total: 2 Suspicious - Circumstances WCSOP15070916 911 12/17/15 21:04 Stolen - Vehicle WCSOP15071459 911 12/20/15 10:14 Stolen - Vehicle WCSOP15071739 Phone Stoparm Violation Total: 3 Suspicious - Circumstances WCSOP15071019 Phone 12/15/15 09:36 Stoparm Violation WCSOP15071204 Other 12/15/15 17:33 Stoparm Violation WCSOP15071236 Other 12/22/15 16:10 Stoparm Violation WCSOP15071952 Other Suicidal - Attempt - Threat Total: 2 WCSOP15071499 Phone 12/14/15 08:16 Suicidal - Attempt - Threat WCSOP15071114 Phone 12/31/15 17:43 Suicidal - Attempt - Threat WCSOP15072767 Phone Suspicious - Circumstances Total: 32 12/01/15 10:15 Suspicious - Circumstances WCSOP15069812 Phone 12/02/15 13:19 Suspicious - Circumstances WCSOP15069948 Phone 12/04/15 15:32 Suspicious - Circumstances WCSOP15070186 Phone 12/05/15 13:00 Suspicious - Circumstances WCSOP15070293 Phone 12/07/15 01:56 Suspicious - Circumstances WCSOP15070427 Phone 12/08/15 22:01 Suspicious - Circumstances WCSOP15070612 911 12/09/15 19:51 Suspicious - Circumstances WCSOP15070716 Phone 12/11/15 21:30 Suspicious - Circumstances WCSOP15070916 911 12/12/15 01:42 Suspicious - Circumstances WCSOP15070928 Phone 12/12/15 22:07 Suspicious - Circumstances WCSOP15071012 Phone 12/13/15 00:57 Suspicious - Circumstances WCSOP15071019 Phone 12/13/15 20:04 Suspicious - Circumstances WCSOP15071079 911 12/15/15 17:54 Suspicious - Circumstances WCSOP15071237 12/17/15 16:48 Suspicious - Circumstances WCSOP15071432 Phone 12/18/15 09:55 Suspicious - Circumstances WCSOP15071499 Phone 12/19/15 21:58 Suspicious - Circumstances WCSOP15071700 Phone 12/20/15 01:51 Suspicious - Circumstances WCSOP15071717 Phone 12/20/15 01:54 Suspicious - Circumstances WCSOP15071718 Phone 12/20/15 20:44 Suspicious - Circumstances WCSOP15071788 911 12/21/15 18:48 Suspicious - Circumstances WCSOP15071877 Phone 12/22/15 08:49 Suspicious - Circumstances WCSOP15071913 Phone 12/22/15 16:17 Suspicious - Circumstances WCSOP15071959 Phone 12/23/15 02:19 Suspicious - Circumstances WCSOP15072004 Phone 12/24/15 11:47 Suspicious - Circumstances WCSOP15072125 Phone 12/26/15 07:57 Suspicious - Circumstances WCSOP15072250 Phone 12/26/15 16:06 Suspicious - Circumstances WCSOP15072293 Phone ZUERCHER Page 13 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/26/15 18:05 Suspicious - Circumstances WCSOP15072305 Phone 12/28/15 20:22 Suspicious - Circumstances WCSOP15072507 Phone 12/29/15 11:09 Suspicious - Circumstances WCSOP15072562 Phone 12/29/15 13:15 Suspicious - Circumstances WCSOP15072572 Phone 12/29/15 18:37 Suspicious - Circumstances WCSOP15072602 Phone 12/31/15 01:36 Suspicious - Circumstances WCSOP15072713 Phone Suspicious - Person - Vehicle Total: 23 12/02/15 15:34 Suspicious - Person - Vehicle WCSOP15069962 Phone 12/06/15 19:26 Suspicious - Person - Vehicle WCSOP15070400 Phone 12/06/15 20:05 Suspicious - Person - Vehicle WCSOP15070408 Phone 12/07/15 13:05 Suspicious - Person - Vehicle WCSOP15070460 Phone 12/07/15 22:45 Suspicious - Person - Vehicle WCSOP15070517 Phone 12/09/15 20:42 Suspicious - Person - Vehicle WCSOP15070722 Phone 12/09/15 23:20 Suspicious - Person - Vehicle WCSOP15070736 Phone 12/10/15 22:34 Suspicious - Person - Vehicle WCSOP15070818 Phone 12/13/15 01:02 Suspicious - Person - Vehicle WCSOP15071020 Phone 12/13/15 22:26 Suspicious - Person - Vehicle WCSOP15071090 Phone 12/14/15 13:57 Suspicious - Person - Vehicle WCSOP15071135 Phone 12/14/15 18:13 Suspicious - Person - Vehicle WCSOP15071153 Phone 12/18/15 15:03 Suspicious - Person - Vehicle WCSOP15071534 Phone 12/18/15 16:34 Suspicious - Person - Vehicle WCSOP15071548 911 12/19/15 20:24 Suspicious - Person - Vehicle WCSOP15071693 Phone 12/20/15 17:59 Suspicious - Person - Vehicle WCSOP15071769 Phone 12/21/15 18:59 Suspicious - Person - Vehicle WCSOP15071881 Phone 12/22/15 15:50 Suspicious - Person - Vehicle WCSOP15071950 Phone 12/23/15 23:49 Suspicious - Person - Vehicle WCSOP15072097 Phone 12/25/15 10:58 Suspicious - Person - Vehicle WCSOP15072195 911 12/27/15 02:31 Suspicious - Person - Vehicle WCSOP15072339 911 12/29/15 22:01 Suspicious - Person - Vehicle WCSOP15072612 Phone 12/31/15 17:29 Suspicious - Person - Vehicle WCSOP15072765 Phone Theft Total: 23 12/01/15 08:18 Theft WCSOP15069801 911 12/03/15 10:31 Theft WCSOP15070052 12/04/15 13:57 Theft WCSOP15070167 Phone 12/05/15 23:42 Theft WCSOP15070349 Phone 12/09/15 00:45 Theft WCSOP15070621 Phone 12/09/15 06:40 Theft WCSOP15070644 Phone 12/09/15 11:08 Theft WCSOP15070663 Phone 12/09/15 12:39 Theft WCSOP15070678 Phone 12/09/15 15:55 Theft WCSOP15070698 Phone 12/11/15 15:55 Theft WCSOP15070885 Phone 12/11/15 16:05 Theft WCSOP15070887 Phone 12/14/15 09:17 Theft WCSOP15071116 Phone 12/14/15 16:47 Theft WCSOP15071147 Phone 12/16/15 16:09 Theft WCSOP15071330 Phone ZUERCHER Page 14 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/18/15 09:33 Theft WCSOP15071496 Phone 12/18/15 11:44 Theft WCSOP15071513 911 12/18/15 21:26 Theft WCSOP15071573 Phone 12/20/15 15:46 Theft WCSOP15071759 911 12/21/15 12:57 Theft WCSOP15071841 Phone 12/21/15 18:40 Theft WCSOP15071873 Phone 12/22/15 11:32 Theft WCSOP15071932 911 12/24/15 10:12 Theft WCSOP15072121 Phone 12/30/15 11:52 Theft WCSOP15072656 Phone Theft - From Vehicle Total: 3 WCSOP15070302 Phone 12/09/15 15:35 Theft - From Vehicle WCSOP15070692 Phone 12/11/15 16:28 Theft - From Vehicle WCSOP15070890 Phone 12/21/15 14:10 Theft - From Vehicle WCSOP15071846 Phone Theft - Gas Drive Off Total: 10 Traffic - Complaint WCSOP15070987 12/02/15 07:14 Theft - Gas Drive Off WCSOP15069916 911 12/03/15 11:52 Theft - Gas Drive Off WCSOP15070059 911 12/09/15 05:49 Theft - Gas Drive Off WCSOP15070640 911 12/11/15 07:36 Theft - Gas Drive Off WCSOP15070836 911 12/11/15 22:41 Theft - Gas Drive Off WCSOP15070921 911 12/12/15 17:00 Theft - Gas Drive Off WCSOP15070982 911 12/19/15 13:51 Theft - Gas Drive Off WCSOP15071653 911 12/20/15 15:24 Theft - Gas Drive Off WCSOP15071756 911 12/20/15 18:12 Theft - Gas Drive Off WCSOP15071771 911 12/21/15 12:08 Theft - Gas Drive Off WCSOP15071835 911 Theft - Identity Theft Total: 1 12/09/15 12:05 Theft - Identity Theft WCSOP15070670 Phone Theft - Shoplifting Total: 1 12/23/15 18:21 Theft - Shoplifting WCSOP15072067 Phone Threats Total: 5 12/15/15 19:17 Threats WCSOP15071249 Phone 12/20/15 10:37 Threats WCSOP15071743 911 12/20/15 16:09 Threats WCSOP15071762 911 12/21/15 21:48 Threats WCSOP15071891 Phone 12/24/15 09:31 Threats WCSOP15072115 Phone Traffic - Complaint Total: 26 12/01/15 18:52 Traffic - Complaint WCSOP15069865 Phone 12/03/15 10:32 Traffic - Complaint WCSOP15070055 911 12/05/15 14:48 Traffic - Complaint WCSOP15070302 Phone 12/07/15 16:21 Traffic - Complaint WCSOP15070479 Phone 12/08/15 16:07 Traffic - Complaint WCSOP15070584 Phone 12/10/15 15:46 Traffic - Complaint WCSOP15070790 Phone 12/12/15 17:53 Traffic - Complaint WCSOP15070987 Phone 12/13/15 00:33 Traffic - Complaint WCSOP15071018 911 ZUERCHER Page 15 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/13/15 12:53 Traffic - Complaint WCSOP15071049 Phone 12/14/15 07:40 Traffic - Complaint WCSOP15071112 Phone 12/14/15 18:22 Traffic - Complaint WCSOP15071154 Phone 12/16/15 20:53 Traffic - Complaint WCSOP15071360 Phone 12/19/15 22:20 Traffic - Complaint WCSOP15071702 Phone 12/20/15 18:35 Traffic - Complaint WCSOP15071777 Phone 12/23/15 10:16 Traffic - Complaint WCSOP15072015 Phone 12/23/15 13:00 Traffic - Complaint WCSOP15072037 Phone 12/23/15 17:05 Traffic - Complaint WCSOP15072061 Phone 12/23/15 23:04 Traffic - Complaint WCSOP15072090 911 12/24/15 15:03 Traffic - Complaint WCSOP15072134 Phone 12/24/15 15:45 Traffic - Complaint WCSOP15072141 Phone 12/25/15 20:12 Traffic - Complaint WCSOP15072219 Phone 12/26/15 21:14 Traffic - Complaint WCSOP15072317 Phone 12/28/15 00:03 Traffic - Complaint WCSOP15072403 911 12/28/15 09:50 Traffic - Complaint WCSOP15072442 Phone 12/28/15 18:44 Traffic - Complaint WCSOP15072497 Phone 12/30/15 01:47 Traffic - Complaint WCSOP15072624 Phone Traffic - Hazard Total: 1 12/02/15 10:03 Traffic - Hazard WCSOP15069931 Phone Traffic Stop Total: 29 12/01 /15 17:10 Traffic Stop WCSOP15069854 Officer 12/03/15 08:24 Traffic Stop WCSOP15070039 Officer 12/04/15 14:37 Traffic Stop WCSOP15070175 Officer 12/04/15 17:27 Traffic Stop WCSOP15070204 Officer 12/05/15 00:52 Traffic Stop WCSOP15070241 Officer 12/05/15 11:19 Traffic Stop WCSOP15070284 Officer 12/05/15 23:01 Traffic Stop WCSOP15070345 Officer 12/07/15 18:43 Traffic Stop WCSOP15070500 Officer 12/08/15 09:40 Traffic Stop WCSOP15070544 Officer 12/08/15 23:25 Traffic Stop WCSOP15070617 Officer 12/09/15 16:55 Traffic Stop WCSOP15070708 Officer 12/11/15 23:01 Traffic Stop WCSOP15070924 Officer 12/12/15 02:05 Traffic Stop WCSOP15070936 Officer 12/13/15 22:25 Traffic Stop WCSOP15071089 Officer 12/14/15 01:13 Traffic Stop WCSOP15071095 Officer 12/16/15 23:16 Traffic Stop WCSOP15071370 Officer 12/17/15 00:45 Traffic Stop WCSOP15071374 Officer 12/17/15 01:33 Traffic Stop WCSOP15071375 Officer 12/19/15 00:43 Traffic Stop WCSOP15071588 Officer 12/19/15 23:29 Traffic Stop WCSOP15071708 Officer 12/20/15 15:55 Traffic Stop WCSOP15071760 Officer 12/21/15 08:44 Traffic Stop WCSOP15071816 Officer 12/21/15 22:43 Traffic Stop WCSOP15071894 Officer 12/22/15 00:56 Traffic Stop WCSOP15071900 Officer ZUERCHER Page 16 of 17 Incident Start Date /Time Incident Type Case Number How Reported 12/23/15 00:45 Traffic Stop WCSOP15071999 Officer 12/23/15 01:23 Traffic Stop WCSOP15072000 Officer 12/23/15 05:46 Traffic Stop WCSOP15072007 Officer 12/26/15 15:24 Traffic Stop WCSOP15072291 Officer 12/28/15 17:58 Traffic Stop WCSOP15072490 Officer Trespass Total: 1 12/15/15 09:20 Trespass WCSOP15071203 Officer Unwanted Person Total: 4 12/08/15 02:02 Unwanted Person WCSOP15070524 911 12/09/15 22:22 Unwanted Person WCSOP15070733 911 12/19/15 15:32 Unwanted Person WCSOP15071664 Phone 12/30/15 21:18 Unwanted Person WCSOP15072707 Phone Walk Away Total: 2 12/19/15 17:43 Walk Away WCSOP15071675 Phone 12/24/15 12:24 Walk Away WCSOP15072127 911 Warrant - Arrest Total: 5 12/05/15 17:36 Warrant - Arrest WCSOP15070317 Officer 12/15/15 15:14 Warrant - Arrest WCSOP15071218 Phone 12/23/15 22:11 Warrant - Arrest WCSOP15072087 Phone 12/28/15 14:49 Warrant - Arrest WCSOP15072473 Officer 12/29/15 12:27 Warrant - Arrest WCSOP15072570 Officer Total Records: 616 ZUERCHER Page 17 of 17 Page I of 2 Experienced Officials: 2016 Leadership CConfemermce The Lovable CIltyv HuE *U *ng E otR'oaally Engaging Places Jan. 22- 23— Brooklyn Center How can you engage your community and create a more lovable city? Peter Kageyama, author of For the Love of Cities and Love Where You Live, is returning to Minnesota to lead an interactive, "how -to" workshop following his inspiring keynote address at the 2014 LMC Annual Conference. Discover how to develop your own approach to creating a more lovable community. Explore the emotional connection people have with their communities, why it matters, and how to improve and maximize that connection to create more emotionally - engaging places. Join your city colleagues at this workshop for practical ideas that cities —large and small —can implement right away to lead more people to being "in love" with their community. Designed with the unique needs of elected officials in mind, this two -day, interactive workshop will help you: Understand how we fall in love with our cities and the impact that emotionally engaged residents can have on your community Identify key community assets, including the emotionally engaged people that shape your city Recognize the role that community leadership plays in creating an environment where emotional engagement can thrive Develop strategies and tactics to create broader and deeper public engagement without major resources — REGISTER NOW (Link to: https:// mylmc. lmc. org/ ebusiness IProductCatalogIProduct.aspx ?ID =2417) — Agenda (Link to: http://www.Inic.orglpagelIlExperienced2O]6-Agenda..jsp) —Hotel (Link to: http://www.Imc.orglpagelllhotel-experienced]6.jsp) —Fee: $255 per person (includes meals and materials —does not include lodging) Date /Location: Jan. 22- 23— Brooklyn Center Earle Brown Heritage Center 6155 Earle Brown Dr. (view map (Link to: http: / /goo.gl /maps /kRn2m) ) Brooklyn Center, MN 55430 Your LMC Resource Contact Kate Brenna Training and Conferences Administrative Assistant (651) 281 -1249 or (800) 925 -1122 kbrenna @lmc.org (Link to: mailto: kbrenna @lmc. org) Special Accomodations If you have special accommodation needs (dietary /mobility), please contact Kate Brenna using the contact information above. Page I of 2 1/7/2016 STATE OF MINNESOTA ) Project Name; COUNTY OF WRIGHT ) SS. IY(_ &-byV, p. CITY OF MONTICELLLO �S«O� I, the undersigned, being the duly qualified and acting City Administrator of the City of Monticello, Minnesota, hereby certify that I have carefully compared the attached and foregoing proceedings regarding the local improvement project designated above with the originals thereof on file in my office and the same are full, true and complete copies thereof insofar as they relate to the issuance and sale of General Obligation Street Reconstruction and Improvement Bonds, Series 2016A of the City. WITNESS My hand officially as such City Administrator and the corporate seal of the City thisil� day f _ - , 2016. City Mil Ql&r—ator Monticello, Minnesota (SEAL) 486062vl KKG MN190 -152 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015-052 AUTHORING PREPARATION OF A FEASIBILITY REPORT FOR THE 2016 STREET RECONSTRUCTION PROJECT CITY PROJECT NO.1VO01 WHEREAS, it is proposed to improve Area 5 as identified in the City's Overall Street Reconstruction Program by the reconstruction of streets listed below, including the adjustment, construction, reclamation, removal, and/or repair of existing pavement; curb and gutter; sanitary sewer, storm sewer and water supply systems; pathways; traffic signals; signage; railway crossings; and other necessary appurtenant work, and to assess the benefitting properties for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429. 3`d Street and 4th St between TH 25 and Washington St 6th St between TH 25 and Cedar St • Cedar Street from CSAH 75 to its south terminus Palm St, New St, Wright St, Hennepin St between CSAH 75 and 4th St • Ramsey St and Washington St between CSAH 75 and 7th St « 7th St between TH 25 and Washington St. • Right turn lane on westbound 7`h Street at TH 25 and associated retaining wall/landscaping and sidewalk relocation. NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: That the proposed-improvement be referred to WSB and Associates, Inc., for study, and that WSB and Associates is instructed to report back to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; and the estimated cost of the improvement as recommended. ADOPTED BY the Monticello City Council this 22nd day of June, 2015. CITY OF MONTICELLO Bean Stumpf, May ATTEST: a Jeff ON ity Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2015 -052 duly passed, adopted and approved by the Monticello City Council at their meeting on June 22, 2015 and recorded in minutes of said meeting. Notary Public: Date: /,. J (;SI A-M P) y >u's VICKI JAN LEERHOFF NOTARY PUBLIC MINNESOTA My Commieslon Expires 01131/2021 REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 14, 2015 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. Brian Stumpf asked for a moment of silence for Fran Fair who passed away December 4, 2015. He commended her volunteer efforts. Angela Schumann, Community Development Director, gave a brief presentation of Ms. Fair's contributions to the City of Monticello. B. Approval of Meeting Minutes m Special Meeting Minutes from November 23 2015 Tom Perrault moved approval of the Special Meeting Minutes of November 23, 2015 with a minor change. Lloyd Hilgart seconded the motion. Motion carried 4 -0; Glen Posusta abstained because he was absent for the November 23, 2015 meeting. o Regular Meeting Minutes from November 23 2015 Tom Perrault moved approval of the Regular Meeting Minutes of November 23, 2015. Lloyd Hilgart seconded the motion. Motion carried 4 -0; Glen Posusta abstained because he was absent for the November 23, 201.5 meeting. C. Consideration of Adding Items to the Agenda Brian Stumpf added to continue the City Council special meeting/workshop discussion in regard to a Public Works Director and Building Inspector to the end of the agenda. D. Citizen Comments o None E. Public Service Announcements • Rachel Leonard, Communications Coordinator, provided an update on the City's Holiday Hours. o Debra Luken, Library Manager, presented her 2015 annual report to the City Council. She. noted that the Monticello branch is doing better in City Council Minutes — December 14, 2015 Page 1 1 10 regard to circulation statistics than the other branches. She also mentioned that the library experienced some problems in 2015 with the windows leaking water into the building. F. Council Liaison Updates • FiberNet Advisory Board — Brian Stumpf commented that the board met with Joanne Johnson, Executive Director of the Minnesota Public Broadband Alliance, in regard to the RFQ process. This will be discussed later in the meeting. • EDA — Tom Perrault noted that they are continuing on their work plan. • Planning Commission — Charlotte Gabler provided a brief update on: a CUP approval; two of the members were reappointed for three year terms; and a public hearing that was set in regard to temporary signage. • BCOL — No update was provided at this point of the meeting because the items are being discussed during the meeting. G. Department Updates • Workshops — Brian Stumpf stated that the City Council met for the City Administrator's annual review. They also discussed the possible Public Works Director position and the Building Inspector position. • City Administrator Jeff O'Neill provided the following updates: 1. Commented on the company that is looking at installing a solar system and where they are in the process. 2. Friendship Island is being located in the Prairie Conference Center. They are looking at using the portion that was previously used for Rivers of Hope. 3. Stated that there is no news on the Fallon Avenue crossing/overpass. The City is still in the process of working with St. Henrys. 2. Consent Agenda Lloyd Hilgart moved to approve the Consent Agenda excluding items A, E, F, and J. Glen Posusta seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. B. Consideration of approving new hires /departures. Recommendation: Approved the new hires for Streets, Parks, and FNM and the terminations for MCC. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this City Council cycle. D. Consideration to approve setting a special City Council meeting on December 28 for approval of bills. Recommendation: Approved setting the Special Council Meeting for December 28, 2015 at 7:30 a.m. City Council Minutes — December 14, 2015 Page 2 110 E. Consideration to approve the 2016 Schedule of Regular Council and Commission meetings. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. F. Consideration to approve City Facility Business Hours for 2016. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. G. Consideration to approve Resolution 2015 -087 approving a donation from Schyma Pickles and Preserves in the amount of $100 for the Farmer's Market advertising and entertainment. Recommendation: Approved Resolution 2015- 087 approving the donation from Schyma Pickles and Preserves. H. Consideration to approve a pawn broker license for 2016 for David Corbin dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Recommendation: Approved the pawn broker license for 2016 for David Corbin dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Consideration to approve an amendment to a Conditional Use Permit for a. Planned Unit Development for the Monticello Big Lake Community Hospital District Campus (CentraCare Health Monticello) for the continued use of an accessory heliport. (Applicant: CentraCare Health System) Recommendation: Approved the amendment for Conditional Use Permit for Planned Unit Development for the Monticello Big Lake Community Hospital, approving a temporary relation of the heliport facility, based on findings in Resolution PC- 2015 -019 and subject to those conditions in Exhibit Z. Consideration to approve the Second Amendment to Development Contract for AMAX Addition. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. K. Consideration to call for a public hearing by the Planning Commission on January 5, 2016 regarding amendment to the Monticello Zoning Ordinance as related to Massage Therapy and other Personal Services, and to direct staff to prepare ordinances related to Massage Therapy Licensing Recommendation: Approved calling for a public hearing by the Planning Commission on January 5, 2016 regarding an amendment to the Monticello Zoning Ordinance as related to Massage Therapy and other Personal Services and directed staff to prepare ordinances related to Massage Therapy Licensing. L. Consideration to approve a license agreement for storage at 100 Broadway East for CSAH 75/TH 25 Intersection improvements. Recommendation: Approved a License Agreement between the EDA and the City of Monticello for use of 201 and 249 East Broadway and a portion of 100 East Broadway for City Project 100009 /Intersection of CSAH 75/TH25. City Council Minutes — December 14, 2015 Page 3 110 M. Consideration to adopt Resolution 2015 -088 accepting improvements and authorizing final payment to Municipal Builders Inc. for sludge dewatering facility, City Project No. 12C003. Recommendation: Approved Resolution 2015 -088 approving Change Order No. 4, accepting improvements and authorizing final payment to Municipal Builders, Inc., for the sludge dewatering facility, City Project 12C003. N. Consideration to approve Resolution 2015 -089 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the City for the extension of 95a' Street. Recommendation: Approved Resolution 2015 -089 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the City for the extension of 95th Street. O. Consideration to approve a Joint Powers Agreement/Highway 25 Coalition. Recommendation: Approved the Highway 25 Corridor Coalition Joint Powers Agreement. 2A. Consideration of items removed from the consent agenda for discussion. A. Consideration to approve payment of bills Glen Posusta pulled the item. He questioned a few different charges and would like copies of the invoices. The bills he questioned were from AST Sports, Dan Gleeser, and Mansfeild Oil Company. He reiterated his request from a previous meeting that the City look into purchasing larger gasoline tanks in order to store gasoline and save money. Tom Moores, Street Superintendent, provided an update that he spoke with Elk River who has underground tanks which they put in when they built their new facility. They are going to provide what the cost was but did note that it was thousands of dollars. Mr. Posusta also questioned why the City is paying West Metro auto to replace a thermostat when our own maintenance personnel could do this for less. Wayne Oberg, Finance Director, responded that this was for a FiberNet vehicle and he wasn't sure of the situation but would review. He also stated that he will provide copies of the invoices in question. Tom Perrault questioned why the Golden West bill was almost double from what it usually was. Rachel Leonard responded that she doesn't see the detail of the bill but she did received notification that it would be higher for the given month. She added that this bill can fluctuate depending on the number of calls they receive from subscribers. A power outage that took place in town could have been a contributing factor. Brian Stumpf commented that it may help if the City Council would receive a spreadsheet each month on the activity taking place. City Council Minutes — December 14, 2015 Page 4 1 10 Glen Posusta moved to have staff research how much it would cost for tanks to be installed (above ground) and how much gasoline the City uses. Lloyd Hilgart seconded the motion. Motion carried unanimously. Glen Posusta moved approval of the payment of bills. Tom Perrault seconded the motion. Motion carried unanimously. E. Consideration to approve the 2016 Schedule of Regular Council and Commission meeting. Tom Perrault pulled the item and noted that the Planning Commission cannot be held on March 1 because of Precinct Caucuses. Jennifer Schreiber commented that that is correct and noted that this meeting will be rescheduled for March 2. Tom Perrault moved approval of the schedule with the change. Lloyd Hilgart seconded the motion. Motion carried unanimously. F. Consideration to approve City Facility Business Fours for 2016. Tom Perrault pulled the item and noted that the Monticello Community Center Sunday hours should be changed to a closed time of 8 p.m. Tom Perrault moved approval with the change. Lloyd Hilgart seconded the motion. Motion carried unanimously. J. Consideration to approve the Second Amendment to Development Contract for AMAX Addition. Glen Posusta pulled the item in order to abstain because it is on his property. Lloyd Hilgart moved approval of the amendment. Tom Perrault seconded the motion. Motion carried 4-0; Glen Posusta abstained. 3. Public Hearinss A. Consideration_ to adopt Resolution 2015 -090 establishing the final Tax Lew for 2016. Wayne Oberg presented the item to the Council. Before the end of the year the final levy needs to be certified to the County Auditor. The tax capacity increased by 8.3% for 2016 following a 31 % increase for 2015. This is primarily because of the nuclear plant. He added that if a citizen saw their property tax increase it is because the value of their property increased. The property tax levy breakdown is as follows: School — 16.6 %; County 44.1 %; City — 38.1 %; and HRA — 1.2 %. Monticello has the lowest tax capacity rate in Wright County. It was also mentioned that the City's tax rate is lower than the County's tax rate, which is unusual. Mr. Oberg touched on the nuclear plants valuation specifically. City Council Minutes — December 14, 2015 Page 5 110 The proposed tax levy is distributed as follows: General Fund — 69 %; Debt Service — 27 %; and MCC Operations — 4 %. Tom Perrault commented on the potential hiring of a Building Inspector being included in the levy. He also mentioned that he is against the HRA levy. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Lloyd Hilgart moved approval of the Final Tax Levy for 2016 as presented, including the HRA levy. Charlotte Gabler seconded the motion. Motion carried 3 -2. Tom Perrault and Glen Posusta voted against. 4. Regular Agenda A. Consideration to adopt Ordinance No. 628 amending the City Fee Schedule for 2016 and adopting. Summary Ordinance No. 628A for publication. Wayne Oberg gave a brief overview of the fee schedule. Each year fees are adjusted to reflect increase in cost of service. One of the increases that Mr. Oberg touched on was water and sewer which are seeing a $1.00 minimum increase for non - industrial rates and 2% increase in volume charge. For industrial properties the rates will increase between 2 and 2.6 %. Mr. Oberg commented that in January 2017 he would like to see the City move to monthly billing for water and sewer. This will allow for more customer contact and for easier distribution of seasonal information. Brian Stumpf questioned if the City had any push back from other cities on the dog licensing fee increase. Mr. Oberg responded that he hadn't contacted them. Glen Posusta questioned how the city enforces dog licenses. Brian Stumpf recommended that the City contact other cities to find out how they enforce dog licenses. Glen Posusta commented that he thinks the fees for the dog licenses should go toward the dog park. Glen Posusta questioned the obscure dollar amounts used for the Community Center membership. He thought it would be easier if there was a more streamlined rate amount. Kitty Baltos, Community Center Director, responded that these rates, which are quarterly payments, are determined based on a percentage and that is why there are cents involved in the payment. Tom Perrault questioned how water rates were determined, especially since there is a savings from lowering fluoride content. He does not agree with the increase in water fee. Glen Posusta moved approval of Ordinance 628 amending the fee schedule. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Tom Perrault voted against for reasons including the one listed above. City Council Minutes — December 14, 2015 Page 6 110 B. Consideration to adopt Resolution 2015 -091 Lip proving the 2016 City Budget Wayne Oberg presented the 2016 City budget and reviewed the resolution. The budget presentation was given during the tax levy agenda item. The proposed expenditures total $43,061,019 and the proposed revenues total $37,753,848. The difference between expenditures and revenues is either an addition from fund reserves. He noted that capital equipment purchases will need to be approved individually during the year. Charlotte Gabler moved approval of Resolution 2015 -091 approving the 2016 City budget. Lloyd Hilgart seconded the motion. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. Tom Perrault voted against because he was not in favor of dollars going towards Bertram Chain of Lakes and couple of other items. Glen Posusta voted against because of the HRA tax. C. Consideration to approve Resolution 2015 -092 accepting Feasibility Report and calling for a public hearing for 2016 Street Reconstruction Improvements City Project No. 15C001. Shibani Bisson, WSB, presented the item which included: project overview, Area 5 Street Reconstruction; TH 25/71h Street Intersection Improvements; Sidewalk/Trail Connections; Utility improvements; Estimated costs /funding; Assessments; and Schedule. As part of the presentation graphics were displayed that showed the City's streetscape plan which include a plaza near the TH 25/7 1h St. intersection. The City is proposing a retaining wall on the east side of Highway 25 and south side of 7th Street to accommodate a wider sidewalk/boulevard on TH 25 and the right turn lane on 7th Street. In regard to the retaining wall on 7th Street, a decision needs to be made on the type of brick to use because it is being recommended that the wall be built this winter. The reason given for constructing this winter as a separate project is to lower costs for sheet piling to stabilize the slope. It was a consensus of the City Council to go with the fieldstone faced stained type of stone. The sidewalk/Trail Connections were then reviewed. These include: 7th Street; Cedar St.; Washington St.; CSAH 75; and 51 St. Railroad Corridor Trail Extension. Ms. Bisson then presented all of the utility improvements that are proposed. These included: replace or line all of the sanitary sewer mains; replace all of the sanitary sewer services from mainline to property line; replace majority of sanitary sewer castings; replace water main valves and hydrants; replace storm sewer pipe and structures and castings where needed; install new storm sewer pipe and structures where needed to improve drainage conditions; replace 6 inch water main with 12 -inch on Ramsey Street between 4' St. and Broadway; extend 10 to 12 -inch water main to feed future water treatment plant; and pump house piping improvements for Well #1 and #2. City Council Minutes —December 14, 2015 Page 7 110 Shibani Bisson reviewed the costs of the project with a total of approximately $7.6 million. The preliminary assessment rate is $4,500 for a residential assessment and $100/FF for a non - residential assessment. Total assessments are approximately $1.2 million. She also mentioned that the City is eligible for State Aid funds. The City's balance is currently low but they can advance five times their annual allotment which would be approximately $1.$ million. There was some discussion on whether to use State Aid funds for this project instead of the Fallon Avenue improvements which would then need funding. Wayne Oberg commented that typically the City would use State Aid and then reimburse themselves the amount of State Aid by selling bonds. A schedule of the project was then reviewed. Next steps listed were: Holding a Public hearing to order project and authorize preparation of plans and specifications; MnDOT State Aid approval in March 2016; City Council approval of plans and specifications and authorizing ad for bids in March 2016; receive bids in April/May 2016; award contract in May 2016; preconstruction meeting in May /June 2016; begin construction in June 2016; and substantial completion and assessment hearing in October 2016. Shibani Bisson recommended doing a separate plan set and bidding process for the TH25/7' Street Intersection bid separate. MnDot is funding a portion of this and it has to go through their review and the development of a cooperative agreement. Jeff Michaelis, 630 E. 4t' St., addressed the City Council. He expressed concern that some of the improvements are not necessary. He is not against the project in its entirety because he feels that a majority of the project needs to be done. He added that the cost of the project should be kept as low as possible and things could be removed. Specifically, he doesn't think there is a need for a 10 foot sidewalk on TH25 nor does he think the sidewalk on Cedar Street is needed; perhaps sidewalks could be put in when there is commercial growth. The City Council discussed certain sidewalk replacement/additions. Once such area was Broadway. Shibani Bisson noted that 20% of sidewalks on Broadway are scheduled to be replaced. After some discussion, it was suggested by the City Council to look at mud jacking in this area instead of replacement. Ms. Bisson mention that if the Council chooses to construct any sidewalks in the grid area, the City's policy includes benefitting property owners to pay for 25% of the sidewalk construction, with the City paying the remaining 75% of the costs. Brian Stumpf noted that he disagrees with the sidewalk assessment policy. He also questioned why sidewalks would be needed on both sides of Cedar. He feels this isn't necessary at this time. Angela Schumann responded that in the City's Park and Pathway Plans it is noted that the most frequent comments heard from the community are related to the fact that there is a disconnect and /or gaps in our pathways /sidewalk system. Lloyd Hilgart noted that he doesn't think that property owners benefit from sidewalks. There was discussion to remove sidewalks and bid separately so the Council can pick and choose those that should be included in the project. City Council Minutes — December 14, 2015 Page 8 1 10 Decision 1 Glen Posusta moved Alternative 1— to adopt Resolution 2015 -092 accepting the Feasibility Report and calling for a public hearing on January 11, 2016 and that all sidewalks /pathways be bid separately from the main bid. Charlotte Gabler seconded the motion. Motion carried unanimously. Decision 2 Glen Posusta moved Alternative 3 — to adopt Resolution 2015 -093 authorizing preparation of plans and specifications and authorize advertisement for bids for the 7t" Street Retaining Wall. Charlotte Gabler seconded the motion. ]Motion carried unanimously. D. Consideration to accent Request for Qualifications (RFW) for FiberNet Manaizement Rachel Leonard, Communications Coordinator, provided a brief history and overview of the process. She noted that the City worked with JoAnne Johnson, Executive Director of the Minnesota Public Broadband Alliance, to prepare this document for release. The RFQ responses were due by noon on December 8fl', and the city received responses from Arvig, Consolidated Telecommunications Company (CTC), FiberConnect, and MidAtlantic Broadband. These were forwarded to Ms. Johnson for evaluation who selected the criteria and scoring used in the selection process. Ms. Johnson then summarized the evaluation process and presented the two companies that scored above the selected threshold, which were Arvig and CTC. Glen Posusta questioned Ms. Johnson's experience in running this type of company. Ms. Johnson responded with her education and employment background. Mr. Posusta then expressed his concern that the selection system was developed to select the companies that the City wanted to select. He also mentioned that, in his opinion, the two companies initially selected are large companies and FiberNet would be a small piece in their large company. There was frustration and disagreement among the City Council in regard to the process. There was some discussion about interviewing MidAtlantic Broadband in addition to Arvig and CTC even though they scored below the threshold. IL Brian Stumpf moved Alternative 1— to proceed with interviewing the top two respondents of Arvig and CTC. Charlotte Gabler seconded the motion. Motion failed 2 -3; Lloyd Hilgart, Tom Perrault and Glen Posusta voted against. Tom Perrault moved to interview the three candidates of Arvig, CTC, and MidAtlantic Broadband. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against for reasons listed above. E. Consideration to approve a City match of $355,000 for a 2016 Phase X Muisition at the Bertram Chain of Lakes Regional Park/YMCA Camp Manitou City Council Minutes — December 14, 2015 Page 9 1 10 Angela Schumann, Community Development Director, provided a brief update. The request for match funding is being brought forward to facilitate the acquisition of both Phases IX and X in 2016. After Phases IX and X are acquired, the last remaining area of parkland to be acquired is Parcel 2 and the 1 acre remnant in Parcel 1. These two parcels total 40.89 acres. Lloyd Hilgart moved approval of a City match of $355,000 for a Phase X acquisition at the BCOL Regional Park/YMCA Camp Manitou for 2016 acquisition, pending final legislative approval of grant award including the transfer of funds from the capital fund to the park dedication fund (for year 2015). Brian Stumpf seconded the motion. Motion carried 4 -1; Tom Perrault voted against. 5. Added Items The City Council resumed conversation held over from the special meeting held at 5:45 p.m. in regard to hiring a Public Works Director and Building Inspector. Charlotte Gabler moved approval of continuing the discussion on hiring a Public Works Director for next year (2017) and keep things status quo for 2016. Lloyd Hilgart seconded the motion. Motion carried 4 -1; Glen Posusta voted against. The City Council then discussed a full -time Building Inspector position. John Rued, Building Inspector, gave a brief presentation on the building department and workload and the need for an additional Building Inspector. Brian Stumpf moved approval of the addition of a full time building inspector. Charlotte Gabler seconded the motion. Motion carried 3 -2; Tom Perrault and Glen Posusta voted against. Tom Perrault would rather see the City hire a part -time employee. Glen Posusta doesn't feel that there will be enough work to sustain a full-time employee for extended period of time. 6. Adiournment By consensus the meeting was adjourned at 10:15 p.m. Recorder: Jennifer Schreib r Approved: City Council Minutes — December 14, 2015 Page 10 110 AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ss COUNTY OF WRIGHT Charlene Vold being duly sworn on an oath, states or affirms that he/she is the Publisher's Designated Agent of the newspaper(s) known as: Monticello Times with the known office of issue being located in the county of WRIGHT with additional circulation in the counties of: SHERBURNE and has full knowledge of the facts stated Mow: (A) The newspaper has complied with all of the requirements constituting qualifica- tion as a qualified newspaper as provided by Minn. Stat. §331A.02. (B) This Public Notice was printed and pub- lished in said newspaper(s) once each week, for 2 successive week(s); the first insertion being on 1261/2015 and the last insertion being on 01/07/2016. MORTGAGE FORECLOSURE NOTICES Pursuant to Minnesota Stat. §580.033 relating to the publication of mortgage foreclosure notices: The newspaper complies with the conditions described in §580.033, subd. 1, clause (1) or (2). If the newspaper's known office of issue is located in a county adjoining the county where the mortgaged premises or some part of the mortgaged premises described in the notice are located, a substantial portion of the newspaper's circulation is in the latter county. By: _ Q"AJ� V;LQ_ Designated Agent Subscribed and sworn to or affirmed before me on 01/07/2016 by Charlene Vold, o ary Public _� MARY CLIZA��7N l(I�Af'P �� Notary Public - Minnesota � ��ti. My Commission Expires Jan 3f , 2018 Rate Information: (1) Lowest classified rate paid by commercial users for comparable space: $18.50 per column inch Ad ID 492497 City of Monticello (Officlal Publication) NOTICE OF PUBLIC HEARING ON IMPROVEMENTS FOR 2016 STREET RECONSTRUCTION IMPROVEMENTS CITY PROJECT NO. 160001 TO WHOM R MAY CONCERN: Notice is hereby given that the City Council of the Cityof Monticello will meet in the Council Chambers of the City Hall at 6:30 p.m. on Mon- day, January 11, 2016 to consider the making of street reconstruction Improvements of streets listed in- cluding the adjustment, construc- tion, reclamation, removal, and/or repair of existing pavement; curb and gutter; replacing sanitary sewer, storm sewer and water supply sys- tems; sidewalk; pathways; traffic signals; slgnags; railway crossings; and other necessary appurtenant work for: - 3rd Street and 4th Street Fast from TH 25 to Washington Street - 6th Street East from TH 25 to Cedar Street - Cedar and Ramsey Street from 7th Street East to East Broadway Street (CSAH 75) - Washington Street from the rail- road tracks to East Broadway Street - Wright Street from 7th Street East to the railroad tracks - Palm, New, Wright, and Henne- pin Streets between 4th Street East and East Broadway Street; - 7th Street from TH 25 to Cedar Street - Fast Broadway Street sidewalk improvements between TH 25 and Washington Street - TH 25/7th Street Intersection improvements Including the addi- tion right turn lanes; storm sewer and water supply systems; side- walk; traffic signals; signage; retain- ing walls, city entrance monument/ plaza; landscaping; streetscape and other necessary appurtenant work; - 4th Street Park Parking Lot im- provements; - Sidewalk and trail improve- ments located along Cedar Street between East Broadway Street and 7th Street and along Washington Street from TH 25 to railroad tracks; - and other necessary appur- tenant work pursuant to Minne- sota Statutes section 429.011 to 429.111. The areas proposed to be as- ;eased for such Improvements are the properties abutting these street Sections and having Immediate ac- Ms to them. The estimated cost or the Improvements is $7,208,390. 'ortions of these Improvement )Oats will be assessed to the prop, wiles In the assessment areas. A easonable estimate of the Impact if the assessment will be available it the hearing. In addition, a reason - ible estimate of the total amount to is assessed and a description of he methodology used to calculate he Individual assessments for af- loted parcels will be available at he hearing. Any person who desires a provide comments with reference the proposed Improvements will be heard at this meeting. Written or oral comments will be considered. /s/ Jeff O'Neill Jeff O'Neill, City Administrator (Published In the Monticello Times December 31, 2015 and January 7, 2016) 12/31/15 - 1/7/16, 3MT, PHN City Project No. 150001, 492497 PLEASE CHECK BOX IF ADDRESS CHANGED owmh� r-1 f UVI M, IM, &INDICATE NEW ADDRESS ECM4095 Coon Rapids Blvd. Coon Rapids, MN 55433 Address Service Requested kNom CITY OF MONTICELLO ATTN: ACCOUNTS PAYABLE 505 WALNUT ST STE 1 MONTICELLO, MN 55362 Page # 1 Invoice Date 1/7/2016 Invoice Number I Ad Number 292210 492497 Terms Net 30 Check Number Amount Paid AGCOUN C NU�IAB. R. ., §TART DA1.0 1, "STOP DATE EDITION DATE ACCOl1N1' REPRE$:ENTATIV 429204 12/31/15 1 01/07116 1 1/7/2016 Monticello Legals 952 - 392 -6829 riease return ine upper portion win your payment, ro pay by credit card, please call 763- 712.2494 or 877 - 326 -3660 PUB IDDATE_i,ASS DESGF21PilON/TAG ,LINE TYPE SIZE ` AMOUNT "P:ionee>r' 1 bs U 911t TIMES SM Focus SmAnirs 3MT 01/07/2016 492497 150 PHN - CITY PROJECT NO. 150001 LO 1.0 X 10,21 2 332.96 IREAT40RFIII PO# JENNIFER SCHREIBER 292210 uuRi -ard e n'f�W'S presI North (:m River news osseo lmaAGMve press a D c V JAN 1 2016 ECMPublishers Inc, $30 charge assessed for returned checks. W 4W S Coat HApide Blxd, t Report` errors within 5 days to ensure consideration. 01)" Rap] MN ssaoa Unpaid balances over 30 days past due will incur a 9.5% l uoafixw 76-7112.2494 t-1—ji ;-;•,, �, finance charge per month (Minimum .50 per month). #tot 709412-2481 .;is.µa�. ECM Put3LISHVIS, INC. FEY), 14. ND. 41- 00903 Net Amount 332.96 ague Shipping 0.00 Tax 0.00 "P:ionee>r' 1 bs U 911t � Ern y SM Focus SmAnirs SC0tsil all UY[ON ITT+ _' D ECMPublishers Inc, $30 charge assessed for returned checks. W 4W S Coat HApide Blxd, t Report` errors within 5 days to ensure consideration. 01)" Rap] MN ssaoa Unpaid balances over 30 days past due will incur a 9.5% l uoafixw 76-7112.2494 t-1—ji ;-;•,, �, finance charge per month (Minimum .50 per month). #tot 709412-2481 .;is.µa�. ECM Put3LISHVIS, INC. FEY), 14. ND. 41- 00903 Net Amount 332.96 Shipping 0.00 Tax 0.00 Amount Due 332.96 �C.�'rr--.. +7�i�ltiii�� +f AL l�K1tiJ1 � Ern y SM Focus SmAnirs �'A I5AXTI COLM Y NS, VS x•ca�«�r.z nr. x•s Sum "POST F©RES'PI.A3f��1; ws IREAT40RFIII SMI-CUR► EN'r Tlie Post Review ECMPublishers Inc, $30 charge assessed for returned checks. W 4W S Coat HApide Blxd, t Report` errors within 5 days to ensure consideration. 01)" Rap] MN ssaoa Unpaid balances over 30 days past due will incur a 9.5% l uoafixw 76-7112.2494 t-1—ji ;-;•,, �, finance charge per month (Minimum .50 per month). #tot 709412-2481 .;is.µa�. ECM Put3LISHVIS, INC. FEY), 14. ND. 41- 00903 AFFIDAVIT SHOWING MAILING OF NOTICE OF HEARING FOR 2016 STREET RECONSTRUCTION IMPROVEMENTS CITY PROJECT NO. 15CO01 Jeff O'Neill, being the City Administrator of the City of Monticello, being duly sworn, deposes and says: On December 28, 2015, acting on behalf of the said City, I deposited in the United States Post Office at Monticello, Minnesota, copies of the attached notice of hearing, enclosed in sealed envelopes with the postage thereon fully prepaid, addressed to the following persons at the addresses appearing below their names: See attached list There is a delivery service by the United States mail between the place of mailing and the places so addressed. a,,, v , � 0, &,�, Jeffy eill, City Administrator State of Minnesota County of Wright Subscribed and sworn to before me this day of , 2016 d- Notary VICKI JAN LEERHOFF NOTARY PUBLIC MINNESOTA - _ MYConmletlon E�Ine 01ID1/1021 Easy Peer Labels I Use AveryO Template 5160@ L CENTRAL MN REALTY LTD PO BOX 215 MONTICELLO MN 55362 CRIPE SERVICES LLC PO BOX 1638 MONTICELLO MN 55362 JOHN & MICHELLE TWARDY PO BOX 1297 MONTICELLO MN 55362 ARMIN & EMILY DIERSEN 900118 TH LN NW COON RAPIDS MN 55448 BRANDON MASON 315 E 3RD ST MONTICELLO MN 55362 KATHLEEN STERRIKER 207 NEW STREET MONTICELLO MN 55362 ST. 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" CITY OF • PHONE: 763-295-2711 Fax:763- 295 -4404 R 505 Walnut Street I Suite 1 I Monticello, MN 55362 NOTICE OF PUBLIC BEARING ON IMPROVEMENTS FOR 2016 STREET RECONSTRUCTION IMPROVEMENTS CITY PROJECT NO. 15CO01 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Monticello will meet in the Council Chambers of the City Hall at 6:30 p.m. on Monday, January 11, 2016 to consider the making of street reconstruction improvements of streets listed including the adjustment, construction, reclamation, removal, and /or repair of existing pavement; curb and gutter; replacing sanitary sewer, storm sewer and water supply systems; sidewalk; pathways; traffic signals; signage; railway crossings; and other necessary appurtenant work for: - 3' Street and 4' Street East from TH 25 to Washington Street - 6d' Street East from TH 25 to Cedar Street - Cedar and Ramsey Street from 71 Street East to East Broadway Street (CSAH 75) - Washington Street from the railroad tracks to East Broadway Street - Wright Street from 7t1 Street East to the railroad tracks - Palm, New, Wright, and Hennepin Streets between 4t`1 Street East and East Broadway Street; - 7' Street from TH 25 to Cedar Street - East Broadway Street sidewalk improvements between TH 25 and Washington Street - TH 25/7' Street Intersection improvements including the addition right turn lanes; storm sewer and water supply systems; sidewalk; traffic signals; signage; retaining walls, city entrance monument/plaza; landscaping; streetscape and other necessary appurtenant work; - 4t' Street Park Parking Lot improvements; - Sidewalk and trail improvements located along Cedar Street between East Broadway Street and 71 Street and along Washington Street from TH 25 to railroad tracks; - and other necessary appurtenant work pursuant to Minnesota Statues section 429.011 to 429.111. The areas proposed to be assessed for such improvements are the properties abutting these street sections and having immediate access to them. The estimated cost for the improvements is $7,208,390. Portions of these improvement costs will be assessed to the properties in the assessment areas. A reasonable estimate of the impact of the assessment will be available at the hearing. In addition, a reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate the individual assessments for affected parcels will be available at the hearing. Any person who desires to provide comments with reference to the proposed improvements will be heard at this meeting. Written or oral continents will be considered. Jeff O'Neil , City Administrator (Published in the Monticello Times December 31, 2015 and January 7, 2016) www.ci.monticello.mn.us REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 11, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from December 14 2015 (Eval) Tom Perrault moved approval of the Special Meeting Minutes of December 14, 2015 relating to the City Administrator's annual review. Lloyd Hilgart seconded the motion. Motion carried unanimously. • Special Meeting Minutes from December 14 2015 (PW /Bldg Tom Perrault moved approval of the Special Meeting Minutes of December 14, 2015 as amended. This meeting included discussion on a Public Works Director. Lloyd Hilgart seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from December 14 2015 Tom Perrault moved approval of the regular meeting minutes of December 14, 2015 as amended. Lloyd Hilgart seconded the motion. Motion carried unanimously. Special Meeting Minutes from December 28 2015 (bills) Lloyd Hilgart moved approval of the Special Meeting Minutes of December 28, 2015 relating to payment of bills. Tom Perrault seconded the motion. Motion carried 4 -0 -1; Glen Posusta abstained from the vote because he was not in attendance at the December 28 special meeting. C. Consideration of Adding Items to the Agenda • Charlotte Gabler added discussion on recycling. • Glen Posusta added discussion on the FiberNet Third Party Management Interviews. • Brian Stumpf added to have an update from Tom Moores, Street Superintendent, on above ground fuel tanks. City Council Minutes — January 11, 2016 Page 117 Jeff O'Neill added discussion on the commuter parking lot and FiberNet Management Interviews. D. Citizen Comments • Wes Olson, Monticello Lions Club, addressed the City Council in regard to storage needs for the Lions Club. The Lions Club is in the process of working on an agreement for storage with the Monticello Help Center but this may not be in place for two years. Therefore, they would want to use the bowling alley space for cold storage as an interim solution. Brian Stumpf, with agreement from the City Council, directed City staff to work with the Lions Club and update the City Council on possible solutions. E. Public Service Announcements • Rachel Leonard, Communications Coordinator, gave an update on Holiday Hours for Martin Luther King Day. F. Council Liaison Updates • Personnel Committee — Brian Stumpf noted that the Personnel Committee conducted EDA Manager hlterviews. He noted that the candidates will be discussed at a future special EDA meeting. • IEDC — Brian Stumpf attended a portion of the meeting at which time there was discussion on the sign ordinance. He also mentioned that there will be a new member. • Planning Commission — Charlotte Gabler noted that the Planning Commission agenda included: Zoning Map approval; Sign Ordinance approval; and Massage Therapy Ordinance. • BCOL — Glen Posusta commented that the last meeting touched on the last parcel of the park — where the ballfields will be located. Angela Schumann, Community Development Director, added that the group also discussed grant funding; the RFP that was released for Phase I; and events scheduled in the park in 2016. G. Department Updates • City Administrator Jeff O'Neill provided the following updates: 1. Updated on an email the City Council received in regard to animal control. He noted that the issue noted in the email has been resolved. He also mentioned that a quarterly report will be put together in regard to animal control that Jennifer Schreiber is doing some research on dog licensing. 2. Noted that the first meeting of the City Council quarterly workshop will include an introduction of the goal setting process to be used by staff and Council. 3. The Coalition of Utility Cities is setting its legislative strategy and Mr. O'Neill will be attending the meeting. 4. The final EDA Manager candidates have been selected. City Council Minutes — January 11, 2016 Page 2 17 5. In regard to the FiberNet Third Party management interviews, Mr. O'Neill mentioned that there was a snafu in providing notice to the City Council. Three members of the City Council were not notified of the meeting due to a miscommunication. 2. Consent Agenda Tom Perrault moved approval of the consent agenda. Charlotte Gabler seconded. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $306,910.87. B. Consideration of approving new hires /departures. Recommendation: Approved to ratify the hires for the MCC, Parks, and Water Department and the departures for the MCC. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: Approved the sale or disposal of 1) foam exercise mats (Community Center) and 2) list of supplies from Public Works Department. D. Consideration to approve City Council Special Workshop Schedule. Recommendation: Approved the 2016 Special Workshop Schedule as presented. E. Consideration to approve the Wright County Annual Highway Maintenance Agreement. Recommendation: Approved the 2016 Maintenance Agreement with Wright County as presented. F. Consideration to approve Resolution 2016 -001 approving State of Minnesota, Department of Public Safety, Bureau of Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney. Recommendation: Approved Resolution 2016 -001 approving State of Minnesota, Department of Public Safety, and Bureau of Apprehension Joint Powers Agreements with the City of Monticello on behalf of its City Attorney. G. Consideration to adopt Resolution 2016 -002 approving the conveyance of Outlot A Carlisle Village 4"' Addition, Parcel 155 -183- 000010 to the City of Monticello for authorized public use. Recommendation: Approved Resolution 2016 -002 approving the conveyance of Outlot A, Carlisle Village 411' Addition, Parcel 155- 183 - 000010 to the City of Monticello for authorized public use. 2A. Consideration of items removed from the consent agenda for discussion None. City Council Minutes — January 11, 2016 Page 3 17 3. Public Hearings A. Consideration to adopt Resolution 2016 -003 ordering improvements and authorizing preparation of plans and specifications for the 2016 Street Reconstruction Project and for TH 25/7`' St. Intersection improvements, City Project No. 15CO01 and 15CO04 Shibani Bisson, WSB /City Engineer, presented the 2016 Street Reconstruction Project and TH 25/7"' Street Intersection Improvements. This project is part of the 2002 Overall Street Reconstruction Program. After the completion of this project, approximately 80% of the overall program will be completed. Ms. Bisson outlined the project area — Area 5. She then gave a brief summary of the improvements including the street reconstruction area, sidewalk /trail connections, and utility improvements. Ms. Bisson noted that if any of the properties have current drainage issues they can be addressed within the project. The presentation then proceeded to cover the 7th Street/TH 25 Intersection improvements. Ms. Bisson covered the costs and funding of the projects. For Area 5 the assessments total approximately 25% of the total cost. The rate is $4,500 per single family residential, which also includes duplexes, and for non - residential rate it would be $100 per front foot. This number can be adjusted based on actual costs. Sidewalk improvement costs per sidewalk area were then reviewed. It was mentioned that if the Council chooses to construct any sidewalks in the grid area, the City's policy includes benefitting property owners to pay for 25% of the sidewalk construction, with the City paying the remaining 75 %. The costs for 7th Street/TH 25 intersection were then reviewed. The project schedules were provided with the assessment hearing being tentatively scheduled for October 24, 2016. Glen Posusta commented that he would like to see concrete sidewalks installed. Brian Stumpf concurred and added that concrete requires less maintenance and lasts longer. Lloyd Hilgart noted that he is not in favor of assessing anyone for sidewalks. Brian Stumpf opened the public hearing. The following individuals testified: Michael Michaelis, 200 East Broadway. Mr. Michaelis commented that he was assessed in 2003 when Broadway improvements were constructed. He questioned if he was being assessed again. Shibani Bisson responded that he will be assessed for 50% of his front footage for his access to Cedar Street. Mr. Michaelis also questioned if sidewalks will be constructed on Cedar Street. Brian Stumpf responded that he would support only a sidewalk on the west side of Cedar and not on the east side. Ms. Bisson noted that staff's recommendation would be to not have sidewalk on the east side of Cedar Street. Mr. Michaelis expressed concern over the 7th Street /TH 25 intersection and the aesthetics and boulevard being installed. His concern was in regard to the area being destroyed because of winter conditions. Ms. Bisson responded that they have taken this into account and will be looking at sustainable plantings and materials. City Council Minutes — January 11, 2016 Page 4 17 Frank Ramicciotti, 307 Washington Street. Mr. Ramicciotti questioned if the trail on Washington was only going to run two blocks. Ms. Bisson responded that there will be a sidewalk constructed on the west side of Washington Street from Broadway to the railroad tracks with this project. This will connect to a sidewalk on Broadway and, in the future, will connect to 7"' Street. Mr. Ramicciotti's main concern with the project is that he is being assessed twice for having one property. He currently owns a duplex on this property and is being assessed $9,000. He commented that his property is only worth $159,000 and doesn't feel that the improvements will increase his property by this $9,000. Ms. Bisson responded that Mr. Ramicciotti can appeal the assessment and can have a benefit appraisal completed that would tell if a benefit was gained. Glen Posusta added that this is the fourth core area improved as part of the overall street reconstruction project and in the first three the City assessed duplexes for both units. Therefore, it wouldn't be fair to change the process now. Brian Stumpf encouraged Mr. Ramicciotti to work with Ms. Bisson and staff on this process. Emily Diersen, 900 11811 Ln. NW, Coon Rapids, MN. Ms. Diersen owns a duplex at 301 East 3" Street. She doesn't think it is fair to be assessed for two properties and feels that the City should reconsider the amount. Brian Stumpf responded that it actually wouldn't be fair to not assess for two properties because that is what the City has done for the previous projects. He encouraged her to work with City staff to appeal the assessment. Wayne Oberg, Finance Director, added that this hearing is not an assessment hearing. The assessment hearing will be held in the fall of this year, at which time, Ms. Diersen can dispute her assessment. Richard Quick, 113 East 4 "' Street. Mr. Quick commented that street reconstruction is desperately needed on these streets. He added that it should have been done years ago. He feels that because the City waited to do the street improvements and only patched the area the costs are now higher than they would have been. He commented that he hasn't received any documentation or communication that states exactly what the properties are being assessed for. He feels that the City isn't being transparent in regard to specifics of what improvements property owners are receiving and the costs associated with what they are receiving. Brian Stumpf responded that Mr. Quick is paying $4,500 for street reconstruction. Shibani Bisson added that the City conducted a neighborhood meeting and mailed several correspondence in regard to the project. She also mentioned that property owners can contact her with any questions. David Hayes, Representative of St. Peters Church. St. Peters Church is being assessed $4,500 for the Parish House and the remaining property is being assessed the $100 FF. Mr. Hayes questioned how the boundary between the Parish House, which is being assessed as residential, and the Church, which is being assessed as non- residential, decided? Ms. Bisson responded that she has a City Council Minutes — January 11, 2016 Page 5 1 7 diagram and will meet with him and explain how the front footage for assessment was decided. Brian Stumpf closed the public hearing. Discussion on sidewalks commenced. The City Council deliberated over various sidewalk sections. Shibani Bisson wanted input from the City Council on which sidewalks to include in the project, which to bid as alternates, and which to take out. Mr. Stumpf is concerned about the sidewalk between TH 25 and Cedar Street on the south side of 7th Street. He thinks that this should be taken out and wait until the south side area develops. City Staff responded that there is pedestrian traffic on the south side of 7`h Street and they would like to construct the sidewalk to prevent what is happening near McDonalds where there isn't a sidewalk and pedestrians have worn a path in the boulevard. Glen Posusta thinks there should be a sidewalk on 7`h Street for the businesses. Glen Posusta question why all four corners of 7"' Street and Highway 25 intersection aren't scheduled for crosswalks. Shibani Bisson will look into including crosswalks on all four corners. Tom Perrault is not in favor of any sidewalk on Cedar Street and he feels that 7"' Street and Washington should be bid as alternates. Lloyd Hilgart is in favor of having sidewalks on the south side of 7`h Street and on Washington. Brian Stumpf is also in favor of sidewalk on Washington. Charlotte Gabler questioned whether the City qualifies for any other funding, for instance grants since it is in a school zone area. Angela Schumann responded that she will look into it. Lloyd Hilgart moved to adopt Resolution 2016 -003 ordering improvements and authorizing preparation of plans and specifications for the 2016 Street Reconstruction Project and for TH 25/7' Street Intersection improvements, City Projects 150001 and 150004 and include sidewalks on south side of 7' street, west side of Cedar Street, and Washington Street with the caveat that the sidewalks are not assessed to residential property but be assessed to City as part of the base bid. This also includes that costs will be broke out for sidewalks. Glen Posusta seconded the motion. Motion carried 4 -1; Tom Perrault voted against for reasons noted above. 4. Regular Agenda A. Consideration to approve annual appointments and desigjiations for 2016. Brian Stumpf noted a couple of changes and commented on the updated list. He also mentioned that Glen Posusta communicated that he can no longer serve as liaison on the Parks Commission. Brian Stumpf questioned if any City Council member would like to serve on the Parks Commission. No one volunteered at this time, therefore, that position remained vacant. There was a question on the day and time of the meeting. Brian Stumpf noted that the Personnel Committee will be looking at liaison appointments in the near future and determine if they are needed. City Council Minutes — January 11, 2016 Page 6 17 Glen Posusta moved approval of the annual appointments and designations for 2016 as updated. Lloyd Hilgart seconded. Motion carried unanimously. B. Consideration to take action related to City hold on tax forfeit parcels 155-054- 001020, 155- 500 - 101408 and 155- 500 - 101412 Angela Schumann gave an overview of the tax forfeited properties and provided options for the City Council. These options include: releasing the hold on the three parcels to the County; requesting the conveyance of the parcels for "public purpose" related to road access and to prepare estimates for planning - related costs; requesting conveyance of the parcels for "public purpose" relating to the blighted nature of potential environmental issues associated with the parcels and to prepare estimates for planning- related costs; or work with Wright County to acquire the parcels at market value. There was some discussion among the City Council on the property. Tom Perrault commented that a new Public Works building could be constructed on the site. Glen Posusta doesn't think the City should own any additional property. Glen Posusta moved approval of Alternate 1 releasing the hold on the three parcels to Wright County. Charlotte Gabler seconded the motion. Motion carried 4 -1; Tom Perrault voted against. Add -On Items 1. Charlotte Gabler questioned whether there was an update on recycling and obtaining bigger cans. Wayne Oberg responded that the City is equipped to swap out bigger cans as needed or requested. 2. Glen Posusta commented on the FiberNet Third Management Party Interviews. He noted that he will be in attendance. 3. Jeff O'Neill requested approval from the City Council to reduce the footprint of the commuter lot and use a portion of the lot for private use for adjoining parcels. Glen Posusta questioned the reason for this. Mr. O'Neill responded that a local developer is interested in a portion of the lot to use for parking. There was a consensus of the City Council to look into allowing the sale /use of a portion of the commuter lot. 4. Tom Moores updated the City Council on the cost of an above - ground 4,000 gallon gasoline tank. The cost of two 4,000 gallon tanks would be $131,750 according to a quote. It was a consensus of the City Council to wait for this until a new Public Works facility is built. 5. Adjournment By consensus the meeting was adjourned at 9:10 p.m. Recorder: Jennifer Schreibe< Approved: Attest: / y inistrator City Council Minutes — January 11, 2016 Page 7 17 CITY OF MONTICELLO WRIGHT COUNTY MINNESOTA RESOLUTION NO. 2016-003 ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR 2016 RECONSTRUCTION IMPROVEMENTS AND FOR TH25 /7TH ST. INTERSECTION IMPROVEMENTS CITY PROJECT NO. 15CO01 AND 15CO04 WHEREAS, a resolution was adopted by the City Council on December 14, 2015, accepting the Feasibility Report with reference to the proposed improvements to Area 5 as identified in the City's Overall Street Reconstruction Program and the TH 25/7`h St. Intersection improvements by the reconstruction of streets including the adjustment, construction, reclamation, removal, and/or repair of existing pavement; curb and gutter; sanitary sewer, storm sewer and water supply systems; sidewalks; pathways; traffic signals; signage; railway crossings; and other necessary appurtenance work, and improvements WHEREAS, a resolution was adopted by the City Council on December 14, 2015, calling for a Public Hearing on January 11, 2016, where the Council shall consider the proposed improvements in accordance with the feasibility reports and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429; and, WHEREAS, on December 31, 2015 and January 7, 2016, the City published notice of a Public Hearing to be held on January 11, 2016, to consider ordering improvements for said project; and, WHEREAS, on December 28, 2015, affected property owners were mailed a notice of the Public Hearing to be held January 11, 2016; and, WHEREAS, at said hearing there was available a reasonable estimate of the amount to be assessed and a description of the methodology was presented. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota as follows: 1. Said improvements are necessary, cost - effective, and feasible as detailed in the Feasibility Reports at an estimated cost of $7,609,390. It is advisable, expedient and necessary that said improvements as described in the Notice of Hearing thereon be constructed, and the same are hereby ordered made. 2. WSB & Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvements. The City Council shall let the contract for all or part of the work for said improvements or order all or part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this resolution ordering said improvements. ADOPTED BY the Monticello City Council this 11 th day of January, 2016. ATTEST: Jeff , City Administrator CITY OF MONTICELLO 4�ian Stumpf, Mayor CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution #2016 -002 duly passed, adopted and approved by the Monticello City Council at their meeting on January 11, 2016 and recorded in minutes of said meeting. Notary Public: 7 �� h Date: 1'1J�, (SI"A ) i t';i VICKI JAN LEERHOFF NOTgRY PUSUG MINNESOTA -' My Commission Expires 0713Ui02t Commuter lot January 11, 2016 CITY OF Monticello 1 inch = 188 feet Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES /Airbus DS, USDA, USGS, AEX, Getmappng, Aerogrid, IGN, IGP, sWsstopo, and the GIS User Community Map Powered by DataLink from WSB & Associates