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City Council Agenda Packet 03-28-2016 SpecialAGENDA SPECIAL WORKSHOP MEETING — MONTICELLO CITY COUNCIL Monday, March 28, 2016 — 5:30 p.m. Academy Room Bertram Chain of Lakes Athletic Park BCOL Master Plan Process Update I I CONCESSIONS 1 RESTROOM BUILDING BATTING CAGES co co x N L Lij CL c� 0 0 Lij U o J w CD U) < I -0- O O C CD 3: m Q 04 N y r 0 R1 v r c m LID N fl G GIL I� 0 'I a T C14 ,. ° 'I W I� .3 a .I d i, +----- - - - - -- k i�i I I I I I I I !1 I II PREMIUM , I , PREMIUM II I I 11 SINGLE I SINGLE ULTI- PU'RPO� ULTI- PURPO� I I 1 I I � 1� GREEN �1 GREEN ;I 1i it � i i1 (I TU RN LANES I I STORAGE �I SHED IF I 11 1 I - J J �a I OVERFLOW I PARKING I z z z} 1 z 1 +r�-� rr 1 0 1 1 `� I } }1 Q 1 2� 1 I GGO' L_JL J } a 11 0 1 , T L _ J YOUTHII X80 BASE BASEBALL FIELD PROP-0 o LDROP-OF'F w�f DD y�7 � 7> I -- - - - - -� —-- - - --� _ __ _ -� -_ -- _Pf l fl�'h RY E1` RANCE-7 EX I T I 4q� — I I I I PICNIC MULTI, PURPOSE I I I I SHELTER 1' ATHLETIC FIELDS 1 I AREA (SOCCER; J FOOTBALL 1 1 . LACROSSE) POND f l I I I AREA II I I I� —_- — � — — — -- I I I I I I I I 11 MULTI' PURPOSE ATHLETIC FIELDS I i r V l FOOTBALL l TEN (SOCCER I I I I LAOROSE COURT I I I I I I I I I 11 -7O" 11 i I I I I , 1 CEREMONIAL 1 - -__ L- - - -- - - - - -- - — — AWARD -S P-A�C E YOUTH � kSEBALL 1! l - 1 � Uu I CEREMO AWARE) + I I I N /AL / ACE r . rJ PLAY AREA 300' SOFTBAL FIELD r*' - CONCESSIONS 1 I RESTROOM BUILDINGL_.�.�. -�� -7 60' I I BCC' ASEBALL I I BASEBALL FIELD ELD 110 0— 7EN • • • 0 8 4 .t r r r e r r r r 1 1 i 1 300e- F-�. 1 3010� � SOFTBALL FIELD DROP-0 L --� ,SOFTBALL H 1 FIELD • J i 180' CO CESSIONS / RE TROOM BUILDING j PICNIC � SHELTER AREA J RAILS DROP -OF -��- — - -- — — - -�--' `��a PLAY AREA >> >> �3 - O CN �� ]� } DRAIN FIELD I 00 1 r 540 �� - -� -� GATE DRAIN FIELD rt_��_._ --�— �------- - - -–_ — — —__� f---- - - - - -- + } — i _ 1 1 ST RAGE SHED MULTI 1 I CONCESSIONS RESTROOMS 1 PURPOSE �1 MULTI' PURPOSE I I I . WARMING HOUSE I I I 11 ATHLETIC ' C� I ATHLE�fICY MELDS I I .I � �" ' I I 1 1 I FIELD II GENERAL SKATING , I �SOCCER l FOOTBALL 1 I I I I I I I I SOCCER � I I I I - I I I I ;� FOOTBALL �' I �� f HOCKEY RI N K t ••'r j PICNIC � SHELTER AREA J RAILS DROP -OF -��- — - -- — — - -�--' `��a PLAY AREA >> >> �3 - O CN �� ]� } DRAIN FIELD I 00 1 r 540 �� - -� -� GATE DRAIN FIELD rt_��_._ --�— �------- - - -–_ — — —__� f---- - - - - -- + } — i _ 1 1 ST RAGE SHED MULTI 1 I CONCESSIONS RESTROOMS 1 PURPOSE �1 MULTI' PURPOSE I I I . WARMING HOUSE I I I 11 ATHLETIC ' C� I ATHLE�fICY MELDS I I .I � �" ' I I 1 1 I FIELD II GENERAL SKATING , I �SOCCER l FOOTBALL 1 I I I I I I I I SOCCER � I I I I - I I I I ;� FOOTBALL �' I �� f HOCKEY RI N K t Bertram Chain of Lakes Athletic Park PLANNING UPDATE Progress on Planning Effort Community feedback on concept plan completed Needs assessment completed Conceptual Master Plan prepared based on Needs Assessment and community feedback Phasing Plan prepared based on Needs Assessment Feasibility Report prepared Preliminary cost projections prepared Conceptual Master Plan and draft Phasing Plan revised Two revisions based on athletic stakeholder feedback, Council input On schedule through December, 2016 for RFP- stated steps Original Concept Plan — November, 2016 BCOLAC review Council review Open house review • Developed based on community and policy-maker feedback • Originated from three concept plans (spatial arrangements) • Also based on needs assessment LAKES moo P� Ln LU _j • Ucc LLJ z Lij C 0 cnLLc cc MI 6 UBLE MULTI-PURPOSE GREEN COCCEVIACROSSE-FOOTW • 30V i 541Y • Au mmkm, ten Fiji sac fwds 13w z np • h&,d.Rglfi,,g YOUTH BASEBALL FIELD—\ MULTI-PURPOSE 2W1..W.ldf . MULTI-PURPOS : lmtdas licitrfirty BALLFIELD Aj BALLFIELD JJ . SJNGLE 6 LTVPURPOSG� yR GREEN CER.UCROSS4FOOTBAII1 A, Con C hAl Ircludns lighting -4' STOFLAOESHEEI 7 .:,I i ETPAA LATE FOR 011FULM "MM ACCESS PRIMARY— ENTRANCE COWROL 7 DOUBLE MULTI-PURPOSEGREEN PCCEM-ACROSSURGOTE111114 TURN LANE FOR 3017 E41Y WESS ny) i A,..-4.tt-fLll Wd�JUV JAM, 0 DOUBLE MULTI-PURPOSE GREEN, • 30V x517 PLATAREA. TEWS Mum SINGLE DOUBLE MU TI- PUItPOSE GREEN . MULTI- PURPOSE 4 IREENI • 30V x 540' CEILLACROSSLF00TW4 fiolds;3600 x 225) 4" YOUTH BASEBALL FIELD 22• in oAWW k- jdkd. J" P p MULTI-PURPO: BALLFIELD Ircl figMN NUAWW SPACE Lodz lA . F4?ND AREA KlVdc ML BASEBALL BALLFIELD lrdda lighlog II ps and lhgamAm • ConcLsslon Buildhip. lndjdoTrr.Vmm, MULTI-PURP P, MULTI-PURPOSE 113ALLFIELD BALLFIELD H. POND ARE GU41DLSUTING Concession Building • lln&d. n k.-wld 69 h... SECONDARY UM14a E9T ICE HOCKEY • Fwd is i"n "I I badilabal doming summer • Inchdo lighting PAVEDTRAIL LOOP SYSTEM as cormrmndie�ns;o ?ho rcgionol rk ;�-NATIVE RESTORATION ftREAS SUMMARY 10 Multi -Purpx Gm 7 Wt-Purpose BdttL-I&- • 2 Youth Baseball Fields I Baseball FNW 2 Tenm Courim • I 11-lockZ'R nkBmnketnall Churl P�y • 4 CmTCe. onPesin n Buildings • 1 irdud rFg Warning Ho ze • Pa—d Trail Loop Syst— - App—d—toly 3.8 Miles R rMl R MULTI-PURPOSE 'Iff MULTI-PURPOS BALLFIELD Aj BALLFIELD Wto mirwd Ima Con C 793 PARKING STALL, MULTI PURPOSE BALLFIELD BALLFIELD MULTI-PURPOSE MIT GU41DLSUTING Concession Building • lln&d. n k.-wld 69 h... SECONDARY UM14a E9T ICE HOCKEY • Fwd is i"n "I I badilabal doming summer • Inchdo lighting PAVEDTRAIL LOOP SYSTEM as cormrmndie�ns;o ?ho rcgionol rk ;�-NATIVE RESTORATION ftREAS SUMMARY 10 Multi -Purpx Gm 7 Wt-Purpose BdttL-I&- • 2 Youth Baseball Fields I Baseball FNW 2 Tenm Courim • I 11-lockZ'R nkBmnketnall Churl P�y • 4 CmTCe. onPesin n Buildings • 1 irdud rFg Warning Ho ze • Pa—d Trail Loop Syst— - App—d—toly 3.8 Miles R rMl R Revised Concept Plan — February, 2016 BCOLAC review Council review Some stakeholder review Changes: • Accommodates desired changes based on stakeholder- stated baseball needs: • Location of premier baseball field • Types of fields for youth and adult play • Initial phasing discussions FIF LL, sue•,- ,._ —,• �.. 4;, _'_ SINGLE BASEBALL 1LTI- PURP05 FIELD PAVEDTRAIL GREEN ° - _eE*, 1 -' - \ - , MULTI- PURP050 I LOOP SYSTEM Ea.+' -+ E.° I • k . GcEa:,q d I I • IBALI FlI} 'EL 48E W .0 amadaM:e iJ + � ['– _ – •.iiY +]caFYs l..0 � I ,ccmr.�lxmi.].]wl , l� � 6 c�F�' +u�rufo Ong r ' ''•� �� o'� � , I '� i F :,�- 510ng61964— f MULTI- PURPO! BALLFIELD .�5'� 4' 3'lfP• b aKSii[ ino I '�� M U9LE MULTI- PURPOSECREEN DOUBLE IWULTI�IlRP4SEGREEN �s�nt�l.ua:ssF,r�rex -4 j� ..A '° II ad c lcE.if] L sESUnx,racL} 4 D AREA I i U_ PR9k1ARY i' ENTRANCE k' /"T1 -PURP Iva�l iA . - FIF LL, sue•,- ,._ —,• �.. 4;, _'_ SINGLE BASEBALL 1LTI- PURP05 FIELD PAVEDTRAIL GREEN ° - _eE*, 1 -' - \ - , MULTI- PURP050 I LOOP SYSTEM Ea.+' -+ E.° I • k . GcEa:,q d I I • IBALI FlI} 'EL 48E W .0 amadaM:e iJ + � ['– _ – •.iiY +]caFYs l..0 � I ,ccmr.�lxmi.].]wl , l� � 6 c�F�' +u�rufo Ong r ' ''•� �� o'� � , I '� i F :,�- 510ng61964— f MULTI- PURPO! BALLFIELD .�5'� 4' 3'lfP• b aKSii[ ino PW a.4 IG s [�ncesslo�i UI ` T: • ad.®c nataa® MULTI- PURPOSE BALLFIELD 3QP w ]i'fF)Lu ivBY D AREA BALLFIELD .�Wi La CeencessIGn Bulldln JIULWPURMSE BALLFIELD BALLFIELD f` I LUI�� I ti � "� .` t� °' 'i'�j?-��f" • A,c. � �s,La IM - �r b aR� �' Lu I _ _ 1. CC SIDLE W _ _ sJIFUL 51� y6 DOUBLE PAULTI -PURP€aSEGREEK ULT1-P1JRPf}5E >4 4 I P a1--u° 'FT°TBk,y GREEN Con €emwBuilding I • •FC'a. s+rp' ' • IwL3u ,. .x,rc..a�.laa.a. I do w rK e-A f.1:6 ;W s "Ej �Ex�L�c��.•a�.�L-.eeil a. ' Imrawd ticxan lelL® - 2CJM.+Y[i= NSUIICE: E1R i Hsu :s ICEHOCKEY SECONDARY, r ENTRANCE J S moo EMS TS 4P�a r klJti- p-spau E3a.KeC� YmWh �seha. Flyds 7 E�r[tar e • 9Il�SnkBa;Y�ac Ca.ri - 1 'rcar2r%g V0aM*G FMmae - 1 rcxwtrq �rxr [7verhanp Jl�kf {� 9ETi®E S Y J -PNI LmE:y�p�:Qaew[trr 140G�4'Mxes -Pam - Lome 1 ?: ,ear'-•S�pra;rmaLCY aLff Mies I DOUBLE IWULTI�IlRP4SEGREEN ..A sESUnx,racL} 4 D AREA /"T1 -PURP Iva�l BALLFIELD DOUBLE MULTI-PURPOSE GREEN W I j- &X0%1AaGS5E,F00TEIR14 _ -1 r..PJ�i76{W.l251 ytiyi I' I F. MULTI-PURP PW a.4 IG s [�ncesslo�i UI ` T: • ad.®c nataa® MULTI- PURPOSE BALLFIELD 3QP w ]i'fF)Lu ivBY D AREA BALLFIELD .�Wi La CeencessIGn Bulldln JIULWPURMSE BALLFIELD BALLFIELD f` I LUI�� I ti � "� .` t� °' 'i'�j?-��f" • A,c. � �s,La IM - �r b aR� �' Lu I _ _ 1. CC SIDLE W _ _ sJIFUL 51� y6 DOUBLE PAULTI -PURP€aSEGREEK ULT1-P1JRPf}5E >4 4 I P a1--u° 'FT°TBk,y GREEN Con €emwBuilding I • •FC'a. s+rp' ' • IwL3u ,. .x,rc..a�.laa.a. I do w rK e-A f.1:6 ;W s "Ej �Ex�L�c��.•a�.�L-.eeil a. ' Imrawd ticxan lelL® - 2CJM.+Y[i= NSUIICE: E1R i Hsu :s ICEHOCKEY SECONDARY, r ENTRANCE J S moo EMS TS 4P�a r klJti- p-spau E3a.KeC� YmWh �seha. Flyds 7 E�r[tar e • 9Il�SnkBa;Y�ac Ca.ri - 1 'rcar2r%g V0aM*G FMmae - 1 rcxwtrq �rxr [7verhanp Jl�kf {� 9ETi®E S Y J -PNI LmE:y�p�:Qaew[trr 140G�4'Mxes -Pam - Lome 1 ?: ,ear'-•S�pra;rmaLCY aLff Mies Concept Plan — CONCESSIOV9 BATTING CAGES RESTROOPA3 RE•STROCM BUILC NG I - March, 2016 - - - - I 2W i - - I� �j t ^ ii /2 4' �1H �I 2�3�.�'` Tom, ASEBALL I�1 I BASEBALL ;. Council review 1I y i1� I 380 `yn r "1°i3UTi� �l I OU H� ~- ' ! FIELR J ELU PRELII J A PREM IUTA 1 BASE •.;: I 1 ,I s BALL ^r SINGLE SI1! GLE 1 BASEBALL l+ y� 11 1 Some stakeholder review �tl MULTI- PURPOSE MULTI�URP.O I FIELD k $ J � �_ i - _ I I GREEN GREEN it f 88 Pending Council review, move to I yCROP -y� j Ire TURN LaNESq STORAGE -, ti ° - r 1 SHE 1r,� �� BCOLAC review ! �� !'� = - - - -J = - _ -� =_.1 -. R�EA I H Ir OVERF_OiH FARI{ING 304' I I Ski' , Changes: I - ~ +',1 SDFTJ3A I fi - -- , O FTBALL• 't j QRG�aDF '?s`, fi �I FIELDIr, - I N I :-I FIE L[]' CC CESSIOhJS+ • Maintains a full lighted pinwheel if Ili' - - - _ : "rf'" - - - -- j �_ -_ ,�� RE TRGCP.IBUILD114G, Xcel /City fields decommissioned I I �"-- PRiMrlR1�E"t1'P.r"�1r�1ERIT l -- .t i .I r r`% PICNIG� x__• 1 I 11 � • �+ PAULTIPURPOSE r r EA-LTER Moves pinwheel away from passive j1I � _ ` ATHLETIC FIELDS AREA SDFTBALL 1 f J I s I SCFTL.4LL rr park ISOCCER!FODTBAL_, ;I `4.1 I FIEL1 I I FIELD I" i LACROSSE) i1 I i l� PCPJa CEREPAONIAL P I I , I it �`4ti ttti4 ARE AWARDa5F'ACE • Modifies baseball field areas as ; RAP. I i I�r w -------- - - - - -J II = _� l ^, L requested by stakeholders ii ------ - - - - -- ' 'I - -------- - E 4 J MULTI PURPOSE PION • Allows for flexible greenspace in SE �� ATHLETIC FIELDS SHELTER 1� 1 -TEN i IJIULTI PUNFOSE x ISC]CCER. FOCaTBAL_ I qr a AREA { CCU ATHLET FIELD corner 4 LACROSSE= rr IJ 1 { ISG: 'ER. F3OTBAL_1 • LACROSSE) r RAILS Allows flexibility in development of 4hJI AL ., -; I - AWARD- SPACE activity type in SE corner, based onf voP -QF -- - - - - - - -- '; I 1AY AREA ,GATE n need STORAGE SHEDS /I 11 -' - - - il^ ' i PURPOSE I rrr _ {� 4� I CDNCESSfONS RESTROOMS P I • MULTI PURPOSE ; ATHLETIC I ` ` Creates softer edge to regional �� °�ARMIHG =�7USE j ? RTHLETIC FIELDS H I I 5KA -1NG park on SE side j + -' Iso^LACRFOSSETeAL_, TLC I 4 I 'so�ccER FOOTBALL ' 1 ' HOCKEY RINK LACROSSE ,' I , . 11 1 • Plan reflects closer parking and _- - GAT E� ` SECONDARY ENTRANCE; EXIT field relationships - -J-�- ^ -�--- - �� - -� -+ • �~ �� r,• Proposed Phasing Plan Intended phasing from north to south Land control (City /County owns majority of "Parcel 1" and bio- solids property) Stakeholder feedback on priorities Green space created in interim phase — ranked highest in needs assessment Baseball /youth baseball fields in first phase as requested Additional green space developed in first phase to meet need Maintains plan direction in terms of less- intense uses adjacent to passive park area and other desired plan characteristics Meets conversion development requirements if needed Flexibility in field space development in future based on need ( "Parcel 2 ") Defined edge and uses on bio- solids area complete and know; lessens potential conflict with future uses Irrigation on bio- solids to be managed by buyer in land sale based on their required design (CONCESSIONSi CONCESSIONS ATTING CAGES RE�,TRCOPJ 31111 RESTROGM BUILDING ------ 7' 2 Proposed Phase I 2 I _JTH 20- 111 22� ASEBALL I I EIASEEAL :Zzz FIELD -FIELD Improvements: I gi I � , , -- I r PRErI PREIIII UPA 3Bwc% , , j I e II� �lI % "j- /,� "BASIE�IBJIA-J. SINGLE aASEDALL,1 % JRF0 10J_TI-PURP0S FIELD 0 MULTI-P 61 Lit Construction in GREEN GREEN DROP-OT-F- STORAGE-, 2018 �ITIJRN LANES� SHE:: Open in 2019 L - - - - - - - - - - -- - -mil ----- -PLAY H AREA u o aBc, Budget-Dependent FARKINC 301 1 Ir iiiii III SOFTBALL— 1--,"SoFre!.NLL FIELD FIELD, G Z zSSIONS RE TRIC-DPA BUILD 114G Fields 'IWAAR? ENTRANCE -7 EMT IK Y I-F - Parking (gravel) PICNIC PAULTI PURPOSE 300- 1 30c, S-i=LTER AREA Interim ATHLETIC FIELDS SC)FTBALL SOFTBALL; (gravel) FIEL-_ FIELD V Is--, ��ER!FOCITBAL_l Improvements: LACROSSEi PCN:: CEREMONIAL I AEA AWARDSPACE )p H Electrical conduit Construction in Irrigation/ --------------- 7 LL 2016 > we III PURPOSE PICN Open in 2017 ATHL� I I(.' FIELDS IV LLTI PLII`RF0SE y4Q & " ,, SHELTER -TEN F7j0T3AL_ i .c • . , ��,o s " - I �, ATH LET C FIELDS Y COURT IS % - , . Final # fields AREA 'S vj I ISCZ.�ER! FI. I LA QSSE) based on budget- Open play CE REM AILS AW dependent --- - - - - -T 1 fields LAY AR 2F _(t� I --GATE 54U ------ �j Final "finish" • Signage STORAGE SHED MULTI INCESSIONS RESTROOMS I budget- 111 Trail III PURPOSE PURPOSE 67ARMING --DLJ'E Future Phases: Balance ATHLETIC FIELDS ATHLETIC - ----- GENERALSKATING dependent jSG=_ER!FD0TBAL_i 9ELC Parking LACROSSEI 'SOCCER) - of park based on budget, FOOTBA-Li' HOCKEY RINK • Access GATE SECONDARY ENTPANCE; EXIT grant funding requirements and need Proposed Phase 1 BASE COST ITEMS GRADING UTILITIES (MINIMUM) GRAVEL PARKING GRAVEL TRAI L SEEDING & RESTORATION ATHLETIC FIELDS WITH IRRIGATION AND FENCING ADD -ON ITEMS UTILITY ENHANCEMENTS BITUMINOUS PAVEMENT & CURB AND GUTTER BITUMINOUSTRAIL LANDSCAPE ENHANCEMENTS BATTING CAGES (2) ELECTRONIC SCOREBOARDS PLAYER BENCH SHADE STRUCTURES ATHLETIC FIELD LIGHTING CONCESSION BUILDINGS (2) WJRESTROOMS PLAY CONTAINER (1) & EQUIPMENT MISCELLANEOUS SITE AMENITIES CONCESSIONS J RESTROOM BUILDING _ t -- -� PREMIUM i PREMIUM i � I 380' SINGLE ; SINGLE ; BASEBALL ULTI- PURPOS' LT�PURPOd I - FIELD GREEN i GREEN i D 'TURN LANE STt]RAOE- SHED I OVERFL{]W l P!- IFtiKING I flllllllllllllllllllllllllllf 5 r Ali I y �'-- - - -- DROP— O -OF ' fiAR'I`Ei�ITR�TdCET��i� i'♦ — li i i it I MULTI: PLIqPOSE it II ATHLE,'TIC FIELDS it I, (SOCCEq 1 FOOTBALL 1 ,I LAG'RO$SE) Y I� li i i it y y LL - - - - -J - L- - - - -JJ li MULTI!PUgPOSE I I! ATHLEi'TIC FIELDS it I; (SCCCEB' 1 FOOTBALL 1 ;I I� 11 LAOROISE) it �I 'i li i i it I� li 170: it I� Ii i CEkEFfl0 ALI _TRAGESHED_it r r � MULTI: PU4POSE ATHLEiTIC FIELDS it Ali (SCICCE141FdOTBALL1 ,I li LA ROJSE) it 11Li i i it - - - - - - - - - - - - - CONCESSIONS I !BATTING CAGES RESTROCIM BUIII�IC�.�. -.- - SHELTER AREA POND ICEREM AREA I AWARD I; 'I li PURPOSE ATHLETIC 1 li FIELD iI I i (SOCCER/ I; FOOTBALL ! 0 0 �i LACROSSE) iI 40 �ASEBALL III BASEBALL YOUTH 1,111 I FIELn I r 300` FIELD LEGEND BASE IMPROVEMENTS 300 N Nil SOFTBALL I FIELD IOP- 1 �5t . ESSIONS 1 ZOOM BUILDING r li i i it I li i it PICNIC TEN I; MULTI PgRPgSE I I SHELTER LOUR 11 ATHLETIC!, FIELDS I AREA 11 (SOGO'ER11 FOOTBALL f 1l li LACPOS4E} 1 it li i it +AILS CONCESSIONS R €STROOMS I i WARMING HOUSE __NERAL SKATING 9 ~ HOCKEY RINK I SECONDARY ENTRANCE 1 EXIT 1 Frr Financing —A Preliminary Look WSB prepared initial cost analysis for full build -out Divided into two tiers: Base play: Includes fields, parking, storm -water management, ADA- required facilities, general seating, electrical conduit, irrigation and wells Amenity level: Includes concession buildings, lighting, playgrounds, scoreboards, more advanced wayfinding and landscaping, trail connections (may include paving) Estimated phased build -out based on current budgeting: First phase: $3 million to be constructed in 2019 (uses 2017, 2018 and 2019 funding sources) Can be pushed up in time if Council elects to levy additional funds beyond that identified Playable 2020 Subsequent phases: $700,000 base /year Can be carried over year -to -year to create larger project Flexibility - City can choose to complete another phase of development, or may elect to go back to completed base play phase(s) to upgrade selected amenities Project Schedule Review DEADLINE /ACTION TASK PROCESS PARTICIPANTS) DELIVERABLE Status DATE 1 RFP/Decision on Firm/Information Gathering COMPLETE 2 Drafting of Master Plan, Phasing Plan, Feasibility Report DRAFT PLAN AND REPORT COMPLETE; ON HOLD October, 2015 Preparation of draft master plan, phasing plan and feasibility report Selected firm Draft master plan and phasing October, 2015 Preliminary construction costs prepared w /plan Selected firm 2 Review of Master Plan, Phasing Plan, Feasibility Report COMPLETE November, 2015 Staff review of draft master plan, phasing plan, feasibility report Selected firm, City and County staff November, 2015 Workshop on plans, report Selected firm, BCOLAC, Steering Comm, Ath Sub -Comm; CC November, 2015 Public open house on plans, report Selected firm, City staff, public 2 Approval of Master Plan, Phasing Plan, Feasibility Report ON HOLD - Waiting for Conversion. Process December, 2015 WC & City Parks Commission review and recommendation Selected firm, staff, Parks Commission BCOLAC Review and Approval Selectef firm, BCOL, City staff December, 2015 Review and adoption of master plan, phasing plan, feasibility report Selected firm, Council, staff, Steering Comm invited, Wright Co Final draft of master plan & phasing TBD Comp plan amendment for Park & Pathway Plan (TBD) Planning Commission, Council January, 2015 Final master plan, phasing plan, feasibility report to City Selected firm Final master plan & phasing 3 Drafting of Grading Plan (Full Complex) ON HOLD - Waiting for Conversion Process December, 2015 Meet with Wright County P & Z Selected firm, City and County staff Interim grading plan ready to begin December, 2015 Preliminary design Selected firm, City and County staff January, 2016 Development of draft grading plan Selected firm Draft grading plan January, 2016 Review of draft Selected firm, City and County staff 3 Approval of Grading Plan January, 2016 Approval by CC for application submittal to P & Z Selected firm, Council, staff Ready to begin January, 2016 Submittal of application to Wright County P & Z Selected firm January /February, 2016 Meeting with Monticello Township Board February, 2016 Wright County review of CUP for Land Alteration Permit Selected firm February, 2016 Final grading plan to City Selected firm Final grading plan 4 Preparation of Plans & Specifications for Phase 1 IN PROGRESS January, 2016 Meet with staff Selected firm, City and County staff Complete February, 2016 Authorize preparation of plans and specs Selected firm, Council, City and County staff Complete March, 2016 Prepare plans and specs Selected firm Plans and spec documents Ready to begin March, 2016 Appove plans and specs and authorize bids Selected firm, Council, City and County staff 4 Bid & Construction Coordination April, 2016 Manage bid process Selected firm April, 2016 Bids due Selectef firm, proposing bid firms April, 2016 Accept bids and award contract(s) Selected firm, Council, City and County staff April - August, 2016 Construction coordination Selected firm, WSB & Associates as primary Conversion Process Allows for replacement of Outdoor Recreation facilities from Xcel /City fields to BCOL if needed Requires that the area for conversion cannot be previously approved as parkland Requires that City place master planning for bio- solids area on hold Approved by Council in February, 2016 Status: WSB completing required documentation Xcel Energy reviewing right of entry Appraisal estimates requested Anticipated completion of application and review: June, 2016 Only AFTER the conversion process is complete can City move forward with complete of Master Planning process Review Considerations —Next Steps Land Alteration Permit — Wright County Grading plan for interim improvements Council authorization given on February 8t", 2016 Apply in April, 2016 Variance for land subdivision — MOAA Recommended to wait until conversion process is complete Council authorization request anticipated in June, 2016 Survey helpful for appraisals, future split Master Planning to pick up in July /August 2016, after conversion process complete and consideration of variance by MOAA City staff will proceed with concept plan refinement, phasing, financing and required applications based on Council feedback at workshop Questions?