City Council Minutes 06-16-2003 SpecialMINUTES
SPECIAL COUNCIL MEETING - MONTICELLO CITY COUNCIL
Monday, June 16, 2003 - 6 p.m.
Members Present: Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce
Thielen.
Members Absent: None.
1. Call to Order:
Mayor Thielen called the meeting to order at 6 p.m. and declared a quorum present.
2. Consideration of bids for Core Street Reconstruction Project No. 2002-14C.
City Engineer, Bret Weiss, gave explained that the bids were set up so that a bid could be awarded
covering the project area north of the railroad tracks and including the Ramsey Street work, or
south of the railroad tracks and the Ramsey Street work or the area north and south of the railroad
tracks and Ramsey Street. Two bids were received; one from Buffalo Bituminous in the amount of
$2,534,905.65 and one from Northdale Construction in the amount of $2,993,957.26. The
engineer's estimate was $3,011,176.25.
Bret Weiss reviewed the work covered by the project and indicated that he had talked with Buffalo
Bituminous and they verified that they were okay with their bid and with the work schedule
proposed for the project. It is proposed that if the entire project is awarded that the completion
date would be November 1, 2004 with the final wear course and striping done in the spring of 2004.
A work schedule will be set up that will try to minimize disruption to the businesses and also would
not affect 3" Street, the parade route for River Fest until after July 14, 2003. In previous Council
discussions, the Council did not finalize the scope of the project waiting to see how the bids would
come in. It is the recommendation of the City Engineer, City Administrator and Public Works
Director that because of the bid prices, the Council should consider doing the project in its entirety.
Bret Weiss then review the preliminary financing plan for the project. Of the estimated
$3,244,679.23 construction costs, $579,334.00 would be covered by state aid funds, $1,467,390
by special assessments, $500,000 by the core street fund and the balance from the utility fund.
Mayor Thielen asked Rick Wolfsteller if he was comfortable with the size of the utility fund
contribution to the project. Rick Wolfsteller indicated that there were adequate reserves in the
utility fund to meet the contribution. He added that the City is intending to bond for this project as
well as the Cedar Street project. There is approximately a little over one million in the core street
fund that will be used to finance this phase and future phases of core street improvements.
The Council discussed whether any of the additional utility costs besides services would be assessed
Special Meeting Council Minutes - 6/16/03
back to the benefitting property. There was some discussion on either increasing the $3,000 for
residential property to cover some of the utility costs or perhaps specifying that a certain dollar
amount of the $3,000 estimated assessment be designated for utility costs. Assessment procedures
for the street reconstruction projects have not been fully laid out by the Council at this time. Bruce
Thielen emphasized the importance of making this a good project, not only as far as costs, but in the
manner in which it is done and the timeliness of the work. If the initial phase is done well it paves
the way for future phases and builds citizen support for continuing the phases of the reconstruction.
John Simola brought up the water main on Ramsey Street. This was not included in the original
report and the property owners abutting that street had not been notified of the project and the
potential assessment against their property. John Simola suggested that at this time only the portion
of the water main and street work need for the construction of well 45 be completed and that the
balance of the improvements be left for a later phase of the street reconstruction project. Other
alternatives to this would be to have the property owners sign an assessment waiver or to conduct a
public hearing for those properties. Staff will study these options and make a recommendation.
BRIAN STUMPF MOVED TO AWARD THE ENTIRE PROJECT AS BID TO BUFFALO
BITUMINOUS IN THE AMOUNT OF $2,534,905.65. ROBBIE SMITH SECONDED THE
MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION.
3. Consideration of Resolution Declaring intent to Reimburse Project Costs through Bond
Sale Proceeds:
BRIAN STUMPF MOVED TO ADOPT RESOLUTION NO. 2003-37 DECLARING THE
CITY'S INTENT TO REIMBURSE EXPENDITURES TO THE PROCEEDS OF BOND
COVERING THE PROJECTS OUTLINED. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Other:
011ie Koropchak updated the Council on the response she has received thus far on the follow up meeting of
local entities scheduled for Wednesday, June 18, 2003.
Rick Wolfsteller asked for clarification on how the Council wanted to handle the public comment period for
the conversion of the Broadway lights. He noted that there were many options that could be presented,
such as a flat percentage, a set rate for all users or various combinations of user rates. Also he suggested
that an informational meeting beset and that would mark the start of the 30 day comment period. The
Council discussed the information that they felt should be available at the public meeting. The information
should also be placed in the newspaper, the City's website and newsletter if possible.
�--' Rick Wolfsteller pointed out that the franchise fee being proposed is only on Xcel customers. There are
portions of the City including some new subdivisions that receive service from Wright -Hennepin Electric and
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it was questioned whether these customers should also pay a franchise fee. The staff will check into this
further.
4. Adjourn:
ROBBIE SMITH MOVED TO ADJOURN AT 6:45. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
J