Parks Commission Agenda Packet 08-31-1999
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AGENDA
SPECIAL MEETING
MONTICELLO PARKS COMMISSION
Tuesday, August 31, 1999 - 4:30
Members:
Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Nancy McCaffrey
1 , Call meeting to order.
2, Discussion of budget items for 2000,
3, Adjourn,
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MEMO
MONTICELLO
TO:
Department Heads & Staff f\ "'"
Rick Wolfsteller, City Administrator\o/.
August 25, 1999
FROM:
DATE:
RE:
2000 Budget Modifications
Second Workshop - 5:30 Tuesday, September 7, 1999
As a result of our first budget workshop session with the Council, it is apparent that the Council is looking
for some belt tightening on our part and they have requested that we bring back to them a budget proposal
that attempts to meet a tax levy that does not increase taxes for homeowners. While I don't necessarily
feel this is the opinion of all of the Councilmembers, it does appear that many capital outlay items and
improvements are going to have to be delayed if we are going to meet this goal of a zero tax increase.
After reviewing the new construction that has taken place and the increase in values the assessor has
assigned to various properties, it is unlikely we would see more than a 3% increase in our tax capacity
values for next year. Unfortunately, state legislative changes to the class rate schedules for various types
of properties makes reductions in residential, commercial and industrial values that will likely zero out
any of the increase of we are getting from new construction. Commercial and industrial values will likely
see a drop in their tax capacity value by somewhere around 2% to 2,8% and residential properties will
drop by about 1.5% or more. Since commercial and industrial values account for 3/4 of our overall value,
you can see that a 2.8% drop in NSP's value alone will offset any increase we can expect from new
construction. The result is, I don't expect any additional tax capacity value for the City, so we need to
review our budgets without expecting new market values to pick up our increases.
The first thing department heads and staff should do is take a look at each department or fund that you are
responsible for to determine whether any reductions can be made in the general operation budget for each.
The second area we will need to look at is prioritizing any capital improvement projects or capital outlay
expenditures you had proposed. Unfortunately, if we are required to propose a budget that does not have
a tax increase to the residents, it is very likely we will have to cut almost all of our capital improvement
projects for next year. The worksheets provided that are labeled # 1 have very little capital improvements
or capital outlay items included and our proposed levy is only $44,000 less than the 1999 levy. In other
words, if we cannot expect an increase in our tax capacity value because of new construction, we only
have $44,000 to work with to meet the Mayor's goal.
I think it is obvious that without any increase in our tax capacity value it will be very difficult to maintain
the same tax levy because of our need for additional funds. The levy required for covering our debt
payments amounts to $105,000 (2.27% increase) and the projected community center operating budget
inrTPH<:p ()f~h7,OOO (1 "0/,, inrTe'H'tp) :'ITP turo nh"i0115 inrTeasp<: that1Jmmmt tA 37% total It i~f:055ible
Monticello City Hall, 250 E. Broadway. PO Box 1147, Monticello, MN 55362-9245. (612) 295-2711. Fax: (612) 2 5-4404
Office of Public Works, 909 Golf Course Rd.. Monticello, MN 55362 . (612) 295-3170 . Fax; (612) 271-3272 ~ A
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Department Heads & Staff
August 25, 1999
Page Two
that we can find various cuts within our operating budgets and delay a number of capital improvements to
meet the Council's objective but it will take some work on our part.
As a reference, the tax levy proposed under worksheets labeled # 1 include the additional debt service
required and also includes $97,200 for the community center budget. Since the community center budget
can be reduced by an additional $30,000, this would place our levy under schedule #1 at $74,000 for all
remaining capital outlays and improvements. Any additional savings we can find in our base operating
budgets can be added to the $74,000 figure. At this point, you should pay particular attention to the
capital outlay items that were not funded in any of the previous budget proposals and also the capital
outlay items that were included under option #2 and let me know which of these items are the highest
priority. Once I know the amount of operating budget cuts we can find, and adding this to the $74,000
balance remaining, we will have the total capital outlay budget to work from. As you can see, very few of
the items under either capital outlay lists can be funded if we are to maintain the same levy as 1999.
In order to prepare the revisions for Council review, I will need any budget modifications and your list of
priority improvement items returned to me by Wednesday, September 1, 1999.
Attachments: Budget Worksheets
a-6
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"Revised"
#1
BASE BUDGET WITHOUT ANY CAPITAL OUTLAY
TAX LEVY SUMMARY
2000 BUDGET
ALL FUNDS
Parks
General
Library
Transportation
Shade Tree
OAA
HRA
Debt Service
Capital Imp. Revolving
Community Center
$660,680
$2,100.238
$31.095
$17,460
$0
$7.000
$15,295
$1,302,927
$10,480
$472,550
'fJetf"ayable: 2000
]Ulited Levy
p~ducting
tiACA
$333,785
$270,039 $2,190,649
$29,640
$21,722
$0
$4,425
$15,790
$1,407,789
$0
$540.053
Net Levy Increase to Cover Debt
Net Levy Decrease for Non-debt Portion of Budget
Net Certified Levy Decrease
Maximum Levy Allowed
Remaining Levy Authority Available
$105,687
-$179,559
-$73.872
$5,352,857
$809,004
Payable 1995 Tax Capacity Rate
Payable 1996 Tax Capacity Rate
Payable 1997 Tax Capacity Rate
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
18.228
18.509
19.136
27.001
35.186
34.623
94/Payable 1995 $15.586,930 28.228 $2.841,185
95/payable 1996 $15.792,922 18.509 $2,922,800
96/Payable 1997 $15,993.989 19.136 $3,059.880
97/Payable 1998 $14,413,597 27.001 $3,883,013
98/Payable 1999 $13.123,681 35.186 $4,617.725
99/Payable 2000 $13,123.681 34.623 $4,543,853
COMMENTS: *Community Center levy includes $562.750 for debt service and a net levy
requirement of ( $22,697) AFTER deducting $200,000 from Liquor Fund.
2000 Budget.xls.Tax Levy Summary-All Funds: 8/25/99
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NOTE
Unless we can find other operating budget
cuts we can only use $74.000 from these
three pages of capital outlay items to keep
our levy at the 1999 amount of $4,617,725.
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CAPITAL OUTLAY ITEMS
Requested but not Funded
Yet in Budget Proposals
ITEM
North Anchor Land Acquisition Funding
AMOUNT
$200,000
Additional Funding for "ISTEA" Pathway Bridge - Cowty Road 118
$50,000
Increase in Police contract hours (4 hrs per day/1460 year)
$55,845
Partial Funding (1/3) for future new fire truck - City share 2/3 of $200,000
$45,000
Housing SIDdy - HRA
$20,000
City share of local match for TIF Projects to avoid penalties of LGA & HAeA
$100,000
Fire Department - (6) Replacement Pagers
. (5) Air Packs
$2,400
$9,500
Data Processing - (5) PC Computers
- 2000 Sheet Tray for Laser Printer
. Deskjet Color Printer
$12,500
$1,300
$400
Administration. (2) Portable Dictaphones
- Commercial Document Shredder
- Typewriter
$650
$2,500
$1,100
Parking Lots - Overlay of 3rd Street Lot
$20,000
Shop. Waste oil furnace
$7,000
Street Lighting - Replace (22) lights on Broadway
$130,000
Rebuild Fallon Avenue - Chelsea Road to south city limits
$500,000
Street lights for South Highway 25 Project
$150,000
Street Replacement & Stonn Sewer -West River Street
. 7th Street Overlay
$500,000
$60,000
Additional I-Ton Dump Trock
$30,000
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Paxks: Snow Blower Attachment - J.D. 935
Snow Blower Attachment - Toro
Cabs for J.D. and Taro
Tree Replacement
Park Land Purchase Fwding
City Ballfield Improvement-Lighting ($40,000 previously budgeted)
Soccer Field Improvements
$4,500
$3,500
$6,000
$5,000
$30,000
$35,000
$30,000
2000Budgetxls.CO Items Unfunded:8/19/99
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West/East Bridge Park Improvements:(Landscape wall, Hillcrest play equipment,
pathway, open air structure)
Gazebo & Landscaping - Prairie/Otter Creek Park
Cardinal Hills Tot Lot - (Shelter, pathway, landscaping)
Pioneer Park Improvements. (Shelter and pathway)
River Mill Park Improvements - (Parking lot, pathway, landscaping, lighting and
building materials)
$220,000
$2,000
$10,000
$94,000
$128,000
Library Addition
Library landscaping and fixtures
$600,000
$60,000
2000Budgetxls.CO Items Unfunded:8119/99
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