Parks Commission Agenda Packet 10-21-1999
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AGENDA
REGULAR MEETING - PARKS COMMISSION
Thursday, October 21, J999 - 4:30 p.m.
Members:
Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Nancy McCaffrey
Call meeting to order.
Consideration of approving the minutes for the regular meeting September 16, 1999.
Consideration of adding items to the agenda.
Update on soccer fields discussions. - Jeff O'Neill
Discussion on Monticello Village Apat1ments park area. - Jeff O'Neill
Update on Klein Farms 6th Park.
Meeting with Youth Hockey Association. (5:00 p.m.).
Update on the Bridge Park sanitary sewer and lift station bids.
Update on Adopt-A-Park.
A. Bridge Park Clean-up - Fran Fair
B. Budget
C. Certificates
10. Update on maintenance items.
11 . Added items
12. Adjourn.
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MINUTES
REGULAR MEETING - PARKS COMMISSION
Thursday, September 16, 1999 - 4:30 p.m.
Members Present:
Staff Present:
Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Nancy McCaffrey
Gregg Engle, Wanda Kraemer
I. Call meeting to order
The meeting was called to order by Chairman Larry Nolan.
2. Consideration of approving the minutes for relSular meeting August 19, 1999 and the
special meeting on August 31, 1999.
A MOTION WAS MADE BY RICK TRAVER TO APPROVE THE MINUTES FOR
THE REGULAR MEETING ON AUGUST 19, 1999. SECONDED BY RICK
TRA VER. Motion passed unanimously.
A MOTION WAS MADE BY FRAN FAIR TO APPROVE THE MINUTES FOR THE
SPECIAL MEETING ON AUGUST 19,1999. SECONDED BY RICK TRAVER.
Motion passed unanimously.
3.
Consideration of adding items to the agenda.
Discussion on adopt-a-park program and Bridge Park clean-up were added to the agenda.
4.
Update on soccer field Development.
Wanda Kraemer, Administrative Assistant, reported on a possible solution regarding the
shortage of soccer fields that was being researched by Jeff O'Neill, Deputy City
Administrator and Byron Olson, High School Athletic Director. They had been
discussing the possibility of developing three additional ball fields in a joint agreement
with the city and the school district. This would allow use of the parking lots at the
Monticello High School and the Eastview Elementary School. Kraemer added if the
Commissioners thought this plan was worth pursuing the City would not send the letter
requesting NSP land for soccer field development until the plan with the school was
researched. The Commissioners asked Greg Engle, Park Superintendent, if he had ever
been involved with a city/school joint agreement. Mr. Engle stated he had been at Anoka
and these types of agreements were very common. After discussing the pros and cons of
both options it was decided to complete the research with the school before moving
forward with NSP. A MOTION WAS MADE BY RICK TRAVER TO HAVE CITY
ST AFF PURSUE THE DEVELOPMENT OF SHARED BALL FIELDS ON SCHOOL
PROPERTY. SECONDED BY FRAN FAIR. Motion passed unanimously.
Page 1
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Parks Commission Minutes - 9/16/99
5.
Update on Maintenance items.
Gregg Engle, Park Superintendent, reported on work completed in the Parks Department
over the last month. He did add that his department would also be helping out with the
planning of the landscaping at the Community Center. Depending on the weather this fall
they will also be assisting in the planting trees and shmbbery. Mr. Engle would be
meeting with the Baseball Association, Softball Association, and the Polecats-the town
baseball team, in a meeting on September 22, 1999 to discuss field maintenance, repairs,
concessions, fees, and etc. He has already met with the Hockey Association for the
upcommg season.
6. Discussion on the City Council budget meeting.
Gregg Engle, Park Superintendent, and Wanda Kraemer, Administrative Assistant,
discussed the City Council budget meeting with the Commissioners. The council was
very clear in their goal of not raising city taxes in 1999. This did cause a substantial cut
to the preliminary park budget the Commissioners had recommended.. The amount of
the revised budget for parks is $144,386. The items included were as follows:
Broom Attachment T oro Mower
Adopt-a-Park Program
Riverfest Celebration
Replacement 1 ~ton truck with dump
Bleacher Retrofitting
Snow Blower attachment for John Deer
Various park Improvements
TOTAL
$ 3,500
5,000
5,000
35,000
10,000
4,500
81.000
$144,386
Ms. Kraemer added after discussions with Rick Wolfsteller, City Administrator, there
was a possibility of an additional $81,000 that would be delegated to parks. The
Commissioners decided they would like to recommend to the Council how the projects
should be prioritized.
1. City Balltields-lighting $35,000
This project was started in the 1999 budget
2. Cardinal Hills Tot-Lot $10,000
This project was started in the 1999 budget
3.
Blower attachment Ford Tractor
$6,000
4.
ADA Park/Structures
$30,000
TOTAL
$81,000
Page 2
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A MOTION WAS MADE BY LARRY NOLAN AND SECONDED BY FRAN FAIR
TO RECOMMEND TO THE CITY COUNCIL THE FOLLOWING PARK PROJECTS
ARE PRIORlTIZED IN THIS ORDER: CITY BALLFIELD LIGHTS, CARDINAL
HILLS TOT LOT, BLOWER FOR FORD TRACTOR, AND ADA PARK
STRUCTURES. Motion passed unanimously.
7.
Added I terns.
A.
Adopt-a-park program -
Wanda Kraemer, Administrative Assistant, inquired
if the Commissioners would like to have certificates
of appreciation mailed to organizations in the
Adopt-A-Park program in 1999. It was decided to
recognize each organization with a certificate.
B.
Bridge Park Cleanup -
Fran Fair, Commissioners and representative to
Monticello Community Partners reported that the
fall clean-up for East Bridge Park would be Oct 9,
Saturday at 8:30.
8.
Adjourn
A MOTION WAS MADE BY RICK TRAVER AND SECONDED BY NANCY
MCCAFFREY TO ADJOURN THE MEETING. Motion passed unanimously.
Wanda Kraemer
Administrative Assistant
Page 3
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Parks Commission Minutes - 6/24/99
6.
Discussion on development of park area adiacent to Klein Farms oark - Pioneer Park.
Mr. Jeff O'Neill, Deputy City Administrator, reported to the Commissioners that the
property ~wner with the land to the south of Pioneer Park is interested in developing the
area in the near future. The property owner would dedicate the portion of land next to the
park if the Parks Commission would like to extend the park area. Mr. 0 'Neill added this
area is wooded and would be a buffer between the park and the residential area. The
Commissioners decided that the wooded area would be a nice addition to the existing
park. It was decided to add this to the park tour on July 7th.
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