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EDA Agenda 09-10-2014EDA MEETING Wednesday, September 10th, 2014 6:00 p.m. Mississippi Room - 505 Walnut Street, Monticello, MN EDA/City Council Tour EDA/City Properties 4:00 PM Meet at Monticello City Hall Commissioners: President Bill Demeules, Vice President Bill Tapper, Treasurer Tracy Hinz, Matt Frie, Rod Dragsten and Council members Tom Perrault and Brian Stumpf Staff: Executive Director Jeff O'Neill, Wayne Oberg, Angela Schumann 1. Call to Order. 2. Approve Meeting Minutes: a. August 13th, 2014 3. Consideration of additional agenda items. 4. Consideration of approving payment of bills. 5. Consideration to approve funding for 2015 Initiative Foundation Membership. 6. Consideration of Market Matching Report. 7. Consideration of Director's Report. 8. Adjourn. MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, August 13, 2014, Mississippi Room, Monticello Community Center Present: Bill Demeules, Bill Tapper, Tracy Hinz, Rod Dragsten, Tom Perrault, Brian Stumpf Absent: Matt Frie Others: Jeff O'Neill, Wayne Oberg, Angela Schumann 1. Call to Order Bill Demeules called the meeting to order at 6:00 p.m. 2. Approval of Minutes a. July 9th, 2014 Regular Meeting Minutes BRIAN STUMPF MOVED TO APPROVE THE JULY 9TU, 2014 REGULAR MEETING MINUTES AS PRESENTED. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. b. July 14th, 2014 Special Meeting Minutes BILL TAPPER MOVED TO APPROVE THE JULY 14TU, 2014 SPECIAL MEETING MINUTES AS PRESENTED. ROD DRAGSTEN SECONDED THE MOTION. MOTION CARRIED 5 -0. (Tracy Hinz did not vote as she was not present at that meeting.) 3. Consideration of adding items to the agenda • Preliminary Development Agreement, Rocky Mountain Group LLC • TIF Information 4. Consideration of approving payment of bills Tom Perrault pointed out that it appears that the EDA should not have been charged a meeting recording cost for July 14, 2014 as the special EDA meeting scheduled for that evening had not been recorded on camera. Angela Schumann agreed to check into and resolve the matter as appropriate. BILL TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH AUGUST 8TU, 2014 WITH THE MEETING RECORDING EXPENSE OF JULY 14TU SUBJECT TO STAFF CLARIFICATION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 6 -0. EDA Minutes: 8/13/14 5. Consideration to approve funding for 2014 Industry of Year /MN Manufacturer's Week activities Angela Schumann requested that the EDA consider funding the $1,000 expense associated with providing breakfast for those in attendance at the 2014 Industry of the Year event. The event is a business retention and expansion effort coordinated in partnership with the Industrial and Economic Development Committee (IEDC) and the EDA. This year's event is scheduled for Wednesday, October 22nd at the MCC in conjunction with MN Manufacturer's Week. The event is Monticello's opportunity to thank the manufacturing and industrial community for its efforts and contributions. BILL TAPPER MOVED TO APPROVE FUNDING FOR THE 2014 INDUSTRY OF THE YEAR EVENT. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. 6. Consideration to authorize a Request for Quote for Environmental, Structural and Demolition Services and for Redevelopment Qualification for City and EDA -owned Properties on Block 34 and to appoint EDA members to a Development RFP team for Block 34 Angela Schumann reported that City and EDA -owned properties on Block 34 must be removed prior to the start of construction of the phased Highway 25 /CSAH 75 intersection improvements scheduled to begin in 2015. The EDA was asked to extend its prior authorization for quotes for redevelopment district qualification, environmental and structural analysis and demolition of buildings located at 100 and 112 Broadway East and to include the property that the City recently acquired at 130 Broadway East. Staff would then request quotes and bring forward various funding options for EDA consideration. Schumann pointed out that it would be most efficient and cost beneficial to direct WSB & Associates (WSB) to prepare a quote for handling the environmental and structural analysis as they have been managing the overall intersection improvement project. The EDA attorney recommended that LHB & Associates (LHB) submit a quote for redevelopment qualification as this firm is widely recognized and accepted for this type of work. Staff would rely on LHB and Kennedy and Graven to recommend the timing related to building removal. The EDA has up to three years to establish a redevelopment district after declaring the properties sub - standard. The overall project timeline is dependent upon the availability of funding. Staff had recommended obtaining a quote solely from WSB because, due to staff limitations, WSB would prepare the RFQ as the City's in -house engineering firm and then submit an RFQ in response. Although the commissioners seemed to agree, in general, to the importance of obtaining multiple quotes, most acknowledged the complexity and timing of this particular RFQ process. Schumann also pointed out that multiple quotes are not required because the City contracts with WSB for such EDA Minutes: 8/13/14 professional services. The RFQ must be prepared by September 1st to meet the September 30th target date. TOM PERRAULT MOVED TO AUTHORIZE STAFF TO REQUEST QUOTES FOR ENVIRONMENTAL, STRUCTURAL AND DEMOLITION SERVICES FROM WSB AND OTHER SOURCES AND REQUEST QUOTES FOR REDEVELOPMENT QUALIFICATION FOR CITY AND EDA -OWNED PROPERTIES ON BLOCK 34 FROM LHB AND OTHER SOURCES. MOTION FAILED DUE TO LACK OF A SECOND. BRIAN STUMPF MOVED TO AUTHORIZE STAFF TO REQUEST A QUOTE FOR ENVIRONMENTAL, STRUCTURAL AND DEMOLITION SERVICES FROM WSB AND REQUEST A QUOTE FROM LHB FOR REDEVELOPMENT QUALIFICATION FOR CITY AND EDA -OWNED PROPERTIES ON BLOCK 34. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 5 -1 WITH TOM PERRAULT VOTING IN DISSENT. Staff also asked that the EDA appoint two members as liaisons to a team responsible for developing a Request for Proposal (RFP) for the redevelopment of Block 34. A draft RFP will be presented to the EDA and City Council for consideration. ROD DRAGSTEN MOVED TO APPOINT EDA MEMBERS TRACY HINZ AND TOM PERRAULT TO A DEVELOPMENT RFP TEAM FOR BLOCK 34. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 6- 0. 7. Consideration of a recommendation for 2015 EDA Budget Request to the Monticello City Council Finance Director Wayne Oberg reviewed proposed revenue and expenditure sheets related to the 2015 EDA budget and recommended that the EDA request a City Council allocation of $94,900 to the EDA General Fund for 2015. This is a 2.1% or $1,900 increase in the operating budget over the 2014 allocation approved by the Council last year. Oberg noted that the budget includes $250 in additional revenue resulting from of a proposed increase in the fee for land rental to offset the amount of property tax the City pays on the parcel. The proposed allocation amount was included in the recent budget presentation to the City Council. Oberg highlighted the financial status of the TIF districts and pointed to a few transactions that need be handled differently in order to comply with state reporting requirements. He indicated that staff were working with Tammy Omdahl of Northland Securities to prepare budget modifications on some TIF projects in order to comply with the TIF Plan. Oberg clarified that the $220,000 shortfall in TIF 1 -22 is the result of borrowing against future increment in that district to pay for downtown redevelopment activities including EDA Minutes: 8/13/14 the recent Monticello Liquors acquisition. Oberg noted that more money had been transferred out of TIF 1 -34 over the life of the district than the district had been collecting. Angela Schumann pointed out that, in addition to changes in valuation, less increment had been generated in that district because not all of the district had developed as anticipated. Staff have proposed an interfund loan resolution to address the $235,708 shortfall. That will be the subject of another discussion. Future transfers will reflect the amount actually collected. Oberg pointed out that almost all the GMEF loans had been paid off and there is a $1 million dollar balance in that account. He clarified that the $3.4 million reflected in the EDA General Fund balance includes $1.1 million in cash and $2.3 million in land held for resale. He also noted that, in future, staff would report the status of TIF districts beyond the date of decertification until funding has been utilized. BILL TAPPER MOVED TO RECOMMEND THAT THE CITY COUNCIL ALLOCATE $94,900 TO THE 2015 EDA GENERAL FUND BUDGET. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. 8. Consideration of the Director's Report Market Matching Update — On August I Ph, staff hosted a site selector luncheon to showcase Monticello. The site selector was very impressed with the 1 gig speed of FiberNet and the tour of Suburban Manufacturing. The Market Matching team will provide an update during the City Council meeting on August 251h City /EDA Land Tour — The tour of EDA /City owned properties is scheduled for 4 p.m. Wednesday, September 10th. Tom Perrault pointed out that city -owned parcels numbered 1 -9 should be extracted from the listing as these are not for sale. Building Business in Monticello Website — The $150 web hosting services contract will be extended for one year in order to maintain an economic development site presence while evaluating options for best use and opportunities to update the site more frequently. The EDA was asked to review the site and provide input. Business Subsidy Compliance - Northland Securities continues to update TIF District and loan program compliance records. Business subsidies are in good shape in regard to wage and job goals. TAC /Transportation Update - Staff will continue to discuss options with the Wright County Transportation Committee for maintaining on street parking on west CSAH as part of intersection improvements to TH25 /CSAH 75 and bring forward a recommendation for TAC consideration by mid - August. 4 EDA Minutes: 8/13/14 Regional Transportation Planning — Clint Herbst and Tom Perrault continue to represent Monticello in regional transportation planning meetings in an effort to enable a collaborative area -wide process. 9. Consideration of items added to the agenda Preliminary Development Agreement - The EDA had received a letter of request from Dahlheimer Beverage (Rocky Mountain Group, LLC) to extend their Preliminary Development Agreement which expires August 15, 2014. This would allow for a continued option to purchase two outlots adjacent to the company's existing facility and the inclusion of these parcels within the existing TIF District. Staff has learned, however, that the existing TIF District is scheduled to decertify in 2015, and, due to changes in TIF law, it is no longer eligible for expansion because it has been more than 5 years since the 2005 district certification. Staff will work with Dahlheimer Beverages to discuss options for establishing an agreement which allows for the option of future TIF district expansion under a business subsidy arrangement. • TIF Information — The EDA received copies of a document which provides an overview about tax increment financing for reference purposes. 10. Adjournment BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:08 PM. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED 6 -0. Recorder: Kerry Burri Approved: Attest: EDA Representative EDA Agenda: 9/10/14 4. Consideration of approving payment of bills (WO) A. REFERENCE AND BACKGROUND: Invoices submitted during the previous month are included for review and consideration. B. ALTERNATIVE ACTIONS: 1. Motion to approve payment of bills through August 2014 in the amount of $605,548.10. 2. Motion to approve the registers with changes directed by the EDA. C. STAFF RECOMMENDATION: Staff recommends approval of payment for invoices submitted. D. SUPPORTING DATA: Invoices Accounts Payable Transactions by Account User: Debbie.Davidson Printed: 08/07/2014 - 2:29PM Batch: 00203.08.2014 Account Number Vendor Description GL Date Check No Amount Pa No 213- 46301- 430300 WSB & ASSOCIATES INC Economic Development & Market Ma 08/12/2014 0 4,000.00 Vendor Subtotal for Dept:46301 4,000.00 213 - 46301 - 430400 KENNEDY AND GRAVEN CHAR] Legal Sery thru 6/30/2014 for EDA 08/12/2014 112709 398.00 Vendor Subtotal for Dept:46301 393.00 The preceding list of bill payable was reviewed and approved for payment. Date: 9 -10 -14 Approved by Subtotal for Fund: 213 4,398.00 Report Total: 4,398.00 Tracy Hinz, Treasurer AP- Transactions by Account (0810712014 - 2:29 PM) Page 1 Accounts Payable Transactions by Account User. Julie.Chency Printed: 08/20/2014 - 2:17PM Batch: 00206.08.2014 Account Number Vendor Description GL Date Check No Amount PO No 213 - 46301 -431990 WSB & ASSOCIATES INC Economic Dev & Market Matching 6/ 08/26/2414 0 4,000.00 Vendor Subtotal for Dept:46301 4,000.00 213 - 46301431990 NORTHLAND SECURITIES INC Services for Compliance business sub: 08/26/2014 112790 400.00 213 - 46301 - 431990 NORTHLAND SECURITIES INC June 2014 Compliance w/ business sul 08/26/2014 112790 640.00 Vendor Subtotal for Dept-46301 1,040.00 213 - 46522 -430400 CAMPBELL KNUTSON PA MGFARM- RELOEX - EDA/G Ekegn 08/12/2014 0 - 266.00 Vendor Subtotal for Dept-.46522 -266.00 21346522-431990 NORTHLAND SECURITIES INC TIF 1 -22; services related to this tax it 08/26/2014 112790 400.00 Vendor Subtotal for Dept:46522 400.00 213 - 46522 - 443990 WRIGHT CO AUDITOR -TREAS EDAApproving return of tax incr:remc 08/26/2014 112816 595,959.00 Vendor Subtotal for Dept46522 595,959.00 Subtotal for Fund: 213 601,133.00 AP- Transactions by Account (08/20/2014 - 2:17 PM) Page 1 Account Number Vendor Description GL Date Check No Report Total: The preceding list of bills payable was reviewed and approved for payment. Date: 9 -10 -14 Approved by Tracy Hinz, Treasurer Amount PO No 601,133.40 AP- Transactions by Account (08/2012014 - 2:17 PN D Page 2 Accounts Payable Transactions by Account User: Debbie.Davidson Printed: 09102/2014 - 12:3 IPM Batch: 00216.08.2014 Account Number Vendor Description GL Date Check No Amount P® No 213 - 46522 - 438100 XCEL ENERGY ZCULPS - 51- 0623082 -8 09/08/2014 0 17.10 Vendor Subtotal for Dept:46522 17.10 Subtotal for Fund: 213 17.10 Report Total: 17.10 The preceding list of bills payable was reviewed and approved for payment/ Date: 9 -10 -14 Approved by Tracy Hinz, Treasurer AP- Transactions by Account (0910212014 - 12:31 PK Page 1 WSB &Associates, Inc. engineering • planning 'On ViTORM817tal • conslr 609 City of Monticello July 31, 2014 Attn: Wayne Oberg, f=inance Director Project No: 505 Walnut Street, Suite 1 Invoice No: Monticello, MN 55362 -8831 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 01494 -720 Tel: (763) 541.4800 12 Fax: {7631 541 -1700 1 7) Economic Development & Market Matching r, U' -3�) � . L z 1 � Professional Services from June 01, 2_014 to June 30. 2014 Phase 01 ^ _ 2013 -2014 Fee Total Fee 48,000.00 Percent Complete 100.00 Total Earned 48,000.00 Previous Fee Billing 44,000.00 Current Fee Billing 4,000.00 Total Fee 4,000.00 Total this Phase $4,000.00 Total this Invoice $4,000.00 Comments: Approved by. zt� Reviewed by: Bret Weiss Project Manager: John Uphoff Equal Opportunity Employer wsheng.com Kennedy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 55402 (612) 337 -9300 July 17, 2014 Statement No, 121089 City of Monticello Wayne Oberg Accounts Payable 505 Walnut Avenue, Suite 1 Monticello, MN 55362 Through June 30, 2014 MN190 -00145 Economic Development TIF District I declare, under penalty of law, that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Clai a t 0 k" 398.00 Total Current Billing: 398.00 ��p�p0 U k0i Page: 1 Kennedy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 65402 City of Monticello Wayne Oberg June 30, 2014 MN190 -00145 Economic Development TIF District Through June 30, 2014 For All Legal Services As Follows: Hours Amount 6/30/2014 GAF Review emails from M Ingram regarding TIF District; review1.10 176.00 materials from City regarding financial details of T[F District; discuss possible TIF District with M Ingram; phone call to City regarding potential TIF District 6/30/2014 MNI Review materials from A Schumann for potential new TIF 0.50 92.50 District; office conference with G Fiorini regarding same, 6/30/2014 MNI Conference call with A Schumann, G Fiorini regarding 0.70 129.50 potential new industrial park tenant. Total Services: $ 398.00 Total Services and Disbursements: $ 398.00 WSB &Associates, Inc. engineering • planning 'On ViTORM817tal • conslr 609 City of Monticello July 31, 2014 Attn: Wayne Oberg, f=inance Director Project No: 505 Walnut Street, Suite 1 Invoice No: Monticello, MN 55362 -8831 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 01494 -720 Tel: (763) 541.4800 12 Fax: {7631 541 -1700 1 7) Economic Development & Market Matching r, U' -3�) � . L z 1 � Professional Services from June 01, 2_014 to June 30. 2014 Phase 01 ^ _ 2013 -2014 Fee Total Fee 48,000.00 Percent Complete 100.00 Total Earned 48,000.00 Previous Fee Billing 44,000.00 Current Fee Billing 4,000.00 Total Fee 4,000.00 Total this Phase $4,000.00 Total this Invoice $4,000.00 Comments: Approved by. zt� Reviewed by: Bret Weiss Project Manager: John Uphoff Equal Opportunity Employer wsheng.com Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 USA Voice: 617 -951 -5900 Fax: 67.2. -B51. -5951 NORTHLAND SECURITIES Sold To: City of Monticello Angela Schumann 505 Walnut Street, Suite 1 Monticello, MN 55362 Customer PO Payment Terms 11, IF 1 -22 Net 30 Days Description or services related to Tax Increment D i OK 0 pc,hd i� uy J�U twla ut�- YO- Sal Rep ID ct 1 -22. Please see atta Invoice Invoice Number: 3821 Invoice Date: 8/6/14 Page: 1 Due Date 9/5/14 4C0.00 Subtotal 400 .0 0 Sales Tax Total Invoice Amount 400.00 Check No: Payment .Received TOTAL Nordrland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 •saltFree 1 -800 -851 -2920 ma it, 612 -851 -5900 Fax 612- 851 -5987 www.ftorthlandsecurities.com Member PINRA and SIPC NORT1-]LAND STRATEGIES Speciat Projects Group INVOICE SUPPLEMENT Client: City of Monticello Project: Tax Increment District 1 -22 Contact: Angela Schumann City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362 Billing Period: ruly 2014 Services Performed • Update excess increment calculation based on final 2013 • Submit updated report to city staff and provide guidance Staff Tune Position Hours Rate Billable Senior Professional 2,50 $160 $400.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 2.50 $400.00 Fxpenses Mileage $0.00 Printing $0,00 Other $0,00 Total Expenses $0.00 Total This Period $440:00 Project Summary Total Budget* $ - Billed This Period ($400.00) Billed Previous $0.00 Budget Remaining $ (400.00) *Billed hourly. Northland Securities, Inc Page 2 of 2 Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 USA Voice: 612 - 851 -5900 Fax: 612- 851 - -5951 NORTHLAND SECURITIES Sold To: City of Monticello Angela Schumann 505 Walnut Street, Suite 1 Monticello, MN 55362 Invoice Invoice Number: 3723 Invoice Date: 7/16/]_4 Page: 1 Customer PO Payment Terms Sales Rep ID Date Reporting Net 30 Days 8/15/14 Description.- �_...�.____ Amount For services related to Compliance with business subsidy & income qualification 640.00 reporting. Please see attached detail, i Subtotal 640.00 Sales Tax Total Invoice Amount 640.00 Check No; Payment Received TOTAL Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 V1 Free 1 -800 -851 -2920 maii, 612 -851 -5900 Fax 612 - 851 -5987 www.tiorthlandsecutities.com Member FINRA and WC NORTHLAND STRATEGIES Special Projects Group INVOICE SUPPLEMENT Client: City of Monticello Project: Compliance with business subsidy and income qualification reporting Contact: Angela Schumann City of Monticello 505 Walnut Street Suite 1 Monticello, MN 55362 Billing Period: June 2014 Services Performed • Prepare and submit letters to companies • Follow -up with companies Staff Time Position Hours Tate Billable Senior Professional 4.00 $160 $640.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 4.00 $640.00 Expenses Mileage $0.00 Printing $0.00 Other $0.00 Total Expenses $0.00 Total This Period $640.00 Project Summary Total Budget* $ 1,600.00 Billed This Period ($640.00) Billed Previous $0.00 Budget Remaining $ 960.00 *Authorized by city staff up to 10 hours. Northland Securities, Inc. Page 2 of 2 CAMPBELL KNUTSON Professional Association Attorneys at Law Federal Tax I.D. #41- 1562130 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (851) 452 -5000 City of Monticello City Hall 505 Walnut Street Monticello MN 55362 RE: EDAIGARRY EKEGREN DIBIA PIZZA FACTORY SERVICES RENDERED TO DATE: PREVIOUS BALANCE CREDIT BALANCE Page: 1 June 30, 2014 Account # 2348 -123G 9 Amounts due over 30 days will be subject to a finance charge of .5% per month (or an annual rate of 6 %). Minimum charge - 50 cents. - $266.00 - $266.00 Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 USA Voice: 612 -651 -5900 17 ax: 612 -851 -5951 NORTHLAND SECURITIES Sold To: City of Monticello Angela Schumann 505 Walnut Street, Suite 1 Monticello, MN 55362 OK 1� PJd �hdjn� vevicw /auk K/ �& Invoice Invoice Number: 3820 Invoice Date: 8/6/14 Page: 1 Customer PO Payment Terms Sales Rep ID Due Date Compliance & Reporz Net 30 Days 9/5/14 Description Amount For services related to Comnl.anra with business subsidy and income quali.fi.r-.at.ion 400.00 reporting. Please see attached detail. 'Q )'� _ qLp I -- L1319`)0 Subtotal 4 D O• o 0 Sales Tax Total Invoice Amount 400.00 Check No: Payment Received TOTAL Nordilancl Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 'ran Tree 1- 800 -851 -2920 As. . 612-- 851 -5900 r,x 612 -851 -5987 www.nordilandsecurities.com Member FIMRA and SIPC NORTHLAND STRATEGIES Special Projects Group INVOICE SUPPLEMENT Client: City of Monticello Project: Compliance with business subsidy and income qualification reporting Contact: Angela Schumann City of Monticello 505 Walnut Street Suite 1 Monticello, MIS 55362 Billing Period: July 2014 Services Performed • Follow -up with companies • Contract review with legal • Follow -up with city on status Staff Time Position Hours Rate Billable Senior Professional 2.50 $160 $400.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 2.50 $400.00 Expenses Mileage $0.00 Printing $0AD Other $0.00 Total Expenses $0.00 Total This Period' $400.00 Project Summary 'Total Budget* $ 1,600.00 Billed This Period ($400.00) Billed Previous ($640.00) Budget Remaining $ 560.00 *Authorized by city staff up to 10 hours. Northland Securities, Inc. Page 2 of 2 CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2014-067 A P PROVO NG RETURN OF TAX LNCREMENTS FROM TAX INCREMENT FINANCING DISTRICT NO. 1-22 TO WRIGHT COUNTY W EREAS, on March 10, 1997, the City and the HRA approved a Tax Increment Financing Plan. (the "TIF .flan ") for Tax Increment Financing District No. 1 -22 (the "TIF District ") located within the Redevelopment Project, pursuant to the IIRA, Acct and Minnesota Statutes, Sections 469.174 to 469.1794, as amended (collectively, the "TIF Act "); and WIEREAS, ,administration of the TIF District was subsequently i`ransferred to the City of Monticello Economic Development Authority (the "Authority "); and WHEREAS, on June 30, 1997, the County of Wright (the "County") certified the District; and WHEREAS, the .Authority has completed an analysis of financial activity for the TIT District to confirm compliance with the TIF Act; and WHEREAS, authority has determined there to be excess tax increments in the account for the TIF District, pursuant to Minnesota Statutes Section 469.1 763, Subdivision 4. NOW, THEREFORE, BE IT RESOLVED, SOLVED, by the City of Monticello Economic Development Authority as follows: 1. The Community Development Director is authorized and directed to return $595,959 of excess tax increments in the account for Tax Increment Financing District No. 1 -22 to Wright County for redistribution to the City of Monticello, Wright County, and Independent School District No. 587, pursuant to Minnesota Statutes 469.176, Subdivision 2, Approved by the City of Monticello Economic Development Authority this 9th ay of July, 2014. lr!e�sident ___ A EST: Secreta Debbie D d . .: From: Wayne Oberg Sent: Thursday, August 14, 2014 3:36 PM •ro: Debbie Davidson Subject: FW: FDA Resolution 2014 -067 Attachments: 2014 -067 CDA - Appr Tax Incr TI 1 -22 070914.pdf DID, Please pay the attached to Wright County with the next AP - code 213 - 46522- 443990. Thank You! Y�,t„,..; Wayne Fr• ®wry: Kerry [3urri �.___W .. .. ......w....M.M...�.....��..... Sent. Thursday, August 14, 2014 3 :t6 PM To: Wayne Oberg Subject;: E DA Resolution 201.4 -067 Xcel Energy RESPONSIBLE BY MATURE® QTLirnuRnces°� Las;Yea' r Temperature 7i4 Electricity kWh 00 1 Electricity Cost QUESTIONS ABOUT YOUR BILL? See ourwobsite: xcelenergy.com Email us at: Customerservice@xcelenergy.com Please Call: 1 -800 -481 -4700 Hearing Impaired: 1- 800 -895 -4949 Fax: 1 -800- 311 -0050 Or write us at: XCEL ENERGY PO BOX 8 EAU CLAIRE WI 54702 -0008 XcelEnewe NORTHERN STATES POWER COMPANY Page 1 of 4 TAILING ADDRESS ACCOUNT NUMBER 1 1 MONTICELLO EDA 505 WALNUT ST STE I MONTICELLO MN 55362 -8822 51.0623082 -8 08/05/2014 STATEMENT NUMBER STATEMENT DATE 1 1 419044752 07/09/2014 $17.10 SUMMARY OF CURRENT CHARGES (detailed charges begin on peg Electricity Service Current Charges ACCOUNT BALANCE Previous Balance Payment Received Balance Forward Current Charges Amount Due 06/08/14 - 07/08/14 0 kWh INFORMATION ABOUT YOUR BILL Thank you for your payment. As of 06/08 Auto Pay 07/07 $ r j WN - IE $17.10 $17.10 $15.96 - $15.96 CR $0.00 $17.10 $17.10 RETUnN BOTTOM POHTIQN WITH YOUR PAYMENT • PLEASE 00 NOT USESTAPLES,TAPE OR PAPER CUPS ACCOUNT NUMBER I DUE DATE 51- 0623082 -8 1 08/05/2014 1 $17.10 Your bill is paid through an automated hank payment plan. AV 01 018029 64740E 78 A' *5DGT IIIhII,IIIII IIrII11Il,IIIII I'III'III'II I'I II'IIIIIII'IIIIIIIIIII MONTICELLO EDA 505 WALNUT ST STE 1 MONTICELLO MN 55362 -8831 Automated Bank Payment 1 2 3 4 n fi 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1I IIIIIIII I II I III III II III III IIIIIIIIIIII'II IIII I'III Illill EII I111 XCEL ENERGY P.O. BOX 9477 MPLS MN 55484 -9477 31 510805 14 06230828 0000000 ,71100000000117]10 9 M A a .� 1t 1. E 7 Xce1 Energy° E i Do It Yourself Tip Keep your employees comfortable and happy this summer by buying new, energy - efficient cooling and ventilation units. They are usually 20 to 30 percent more efficient than older models. Cool Down and Stark Saving Page 2 of 4 MAILING ADDRESS ACCOUNT HUMBER e e MONTICELLO EDA 505 WALNUT 5T STE 1 MONTICELLO MN 55362 -8822 51- 0623082_$ 08185 /2014 STATEMENT NUMBER STATEMENT DATE e e 419044752 07/09/2014 $17.10 SERVICk ADDRESS: 349 W BROADWAY ST MONTICELLO, MN 0362 -MS6 NEXT READ DATE: 08/08/14 ELECTRICITY SERVICE DETAILS PREMISES NUMBER: 303657358 INVOICE NUMBER: 0528942312 ELECTRICITY CHARGES RATE; Sm Gen Svc (Metered) DESCRIPTION USAGE UNITS RATE CHARGE Basic Service Chg $10.00 Energy Charge Summer 0 kWh $0.082300 $0.00 Fuel Gost Charge 0 kWh $0.030520 $0.00 Affordability Chrg $0,93 Resource Adjustment $0.01 Interim Rate Adj $0.66 Subtotal $11,60 _City Fees $5.50 Total $17.10 INFORMATION ABOUTYOUR BILL For an average non - demand customer, 72% of your bill refers to power plant costs, 10% to high voltage line costs, and 18% to the cost of local wires connected to your business. For an average demand- billed customer, 82% of your total bill refers to power plant costs, 10% to high voltage lines, and 8% to the cost of local wires connected to your business. If your business is using an old, inefficient cooling system, you could be wasting a lot of energy and money year after year to keep your facil ity cool_ Put an end to Waste and start saving instead by upgrading to an energy- efficient system. Our Cooling Efficiency rebates can louver the cost of your upgrade and help you gain long -term energy savings. Call an energy efficiency specialist at 1- 800 - 4914700 for more information. 0 Xce1 Energy Protecting your account information is very important to us. To ensure the security of your information when you use our automated phone system, we are going to require you to enter your account number to obtain billing and payment information. We encourage you to continue to use our automated phone system for payment transactions as it is often faster than speaking with a representative. n ACCOUNT NUMBER i k MONTICELLO EUA 505 WALNUT ST STE 1 MONTICELLO MN 55362 -8822 51 -0623882 -8 08/05/2014 STATEMENT NUMBER STATEMENT DATE X17.10 419044752 07/09/2414 -�d C Page 3 of 4 MAILING ADDRESS ACCOUNT NUMBER i k MONTICELLO EUA 505 WALNUT ST STE 1 MONTICELLO MN 55362 -8822 51 -0623882 -8 08/05/2014 STATEMENT NUMBER STATEMENT DATE X17.10 419044752 07/09/2414 Join the crowd and get Saver's Switch® this summer! Join over a half million customers and have a free Saver's Switch installed on your central AC unit. You'll earn an automatic credit on your electric bill this year, and every year you have Saver's Switch. Best of all, ifs easy. Just sign up and we'll do the rest. Saver's Switch helps keep all our electric customers powered up and cooled off on blistering -hot summer days. When temperatures peak so does electric demand. On a few summer days, for a few hours, Saver's Switch will cycle your AC on and off in 15 to 24- minute intervals. The AC fan will circulate your cool indoor air, keeping you comfortable. Saver's Switch is a little box installed near your AC unit that works seamlessly to help reduce the demand for electricity foryour whole community. You'll rarely notice its on, but the credit on your electric bill will be a cool reminder. Join the Saver's Switch crowd that`s already helping your community stay cool. Visit xc alone rgy.comJSaversSwitch to learn more. It's not just hot working outside in the summer —it can be dangerous too. Summer storms can damage electrical equipment and lines. If you see a downed or sagging power line, don't touch it. Always assume it's energized and can hurt or kill you. Look up and all around when you work outside or climb a ladder. Keep yourself and any tools at least 10 feet from overhead electric lines. Find more about electric safety at xcellenergy.com/Safety. N s EDA Agenda - 09/10/14 5. Consideration of authorizing a 2015 contribution to the Initiative Foundation. (AS) A. REFERENCE AND BACKGROUND The Initiative Foundation is a Central Minnesota community foundation providing financial assistance to the region's communities, businesses and non - profits. The Foundation is requesting the Monticello EDA contribute $2,250 to the organization in 2015. No increase in contribution is proposed for 2015. The EDA authorized a $2,250 contribution for 2014. The EDA has been a contributing partner in this organization for a number of years, dating back to at least 2009. Included with the supporting data to this report is a statement regarding local economic impact resulting from Initiative efforts. Investments made by local communities in the Initiative Foundation have resulted in an economic impact of $8.87 for every dollar of investment in Wright County alone. $5.1 million has been returned to Wright County since the Foundation's inception. ReSTOREing Downtown has received a grant from the Initiative Foundation to assist in their initial launch and promotion projects. In reviewing the materials, numerous Wright County communities have obtained funding for economic development initiatives over the past years. Staff has arranged for a meeting with Initiative Foundation staff to discuss funding opportunities specific to Monticello, including work on Block 34. An Initiative Foundation representative will also be on hand during the meeting to answer questions and present a short segment on the Foundation's efforts. It should also be noted that the EDA's contribution to the Foundation is matched by the McKnight Foundation, thereby doubling the reach and capacity of committed resources. Per State Statute, cities are able to contribute not more than $50,000 annually for promoting, advertising, improving, or developing the economic and agricultural resources of the city or town Al. Budget Impact: The investment of $2,250 for the proposed contribution would come from the 2015 EDA general fund, Dues and Memberships line item. As currently proposed at $10,000, the EDA will have sufficient funds in this line item to cover the estimated costs. A2. Staff Workload Impact: As noted, it is recommended that staff meet with Initiative Foundation representatives to discuss partnership opportunities in more detail. B. STAFF RECOMMENDATION City staff recommends approval of the contribution to the Initiative Foundation. The Foundation is a well known and established organization that provides economic growth support to Wright County. The City/EDA's continued support of their activity should be coupled with renewed efforts to utilize IF services. Over the coming years, the ability to partner with the Foundation on downtown activities is an opportunity that should be explored and utilized to further the Embracing Downtown goals. C. ALTERNATIVE ACTIONS 1. Motion to approve contributing $2,250 of the 2015 EDA general fund to the Initiative Foundation. 2. Motion to deny contributing money to the Initiative Foundation. 3. Motion to table action for further research and discussion. D. SUPPORTING DATA A. Initiative Foundation Letter of Request and Information 2 (320 )632 -9255 405 First Street SE Little Fads, MN 56345 June 20, 2014 Jeff O'Neill City of Monticello 505 Walnut Ave Ste 1 Monticello, MN 55362 -8822 Dear Mr O'Neill and members of the Monticello City Council, Your support is an integral part of what we do to stimulate business growth, create quality jobs and ensure a climate for economic success. The Central Minnesota economy is showing increased signs of health, and we believe that 2015 — with the right partnerships and investments — will be a strong year for business expansion and hiring. For nearly three decades the Foundation has responded to requests for assistance in Central Minnesota. When organizations want to advance an important project, we respond with grants and training. When businesses work to expand, we respond with financing and support. When communities need an ally, we engage local citizens and facilitate public - private partnerships that lead to results. Our community, organizational and economic development work is supported by a spectrum of public and private donors who partner with the Foundation to build thriving communities. All of our grant - making, lending and leadership development activities are designed to create a skilled workforce; to make Central Minnesota a destination of choice to live, work and play; and to inspire people to share their time, talent and resources. To support our critical work in economic growth and community enhancement, we respectfully request consideration for an investment of $2,250 in 2015. An Initiative Foundation contribution earns a substantial return on investment. For every local dollar contributed, the Foundation has returned $8.87 back to Wright County in grants, loans and scholarships. After your budget is finalized, would you please sign the enclosed commitment form and return it in the postage -paid envelope? Again, thank you for your consideration and support of our work in the City of Monticello. Please contact us with questions or to request a staff presentation. Sincerely, Kathy Gaalswyk President Eric Stommes Vice President for External Relations ifoundorg 13 Powering Possible Equal opportunity lender. provider and employer. It Economy. Community. AVandmW The Initiatiue Foundation: Empowering People to Build, Sustain Healthy Communities Formed in 1986 by a partnership of regional leaders and The McKnight Foundation, the Initiative Foundation is one of six unique, nonprofit Minnesota Initiative Foundations serving the regions of Greater Minnesota. We believe Local people - not outside organizations - have the necessary enthu- siasm, knowledge and relationships to achieve a brighter future. Good Works Supported By Sound Strategy The Foundation's strategic framework is based on the philosophy that economy, com- munity and philanthropy are intertwined. This three - pillared approach helps us to collaborate in truly meaningful ways to unlock the power of each community and all of Central Minnesota. Our charitable work is supported by a spectrum of public and individual donors. Earn- ings from investments in the Foundation's operations and permanent endowment are returned to Central Minnesota communities through grants, programs and business financing. We are proud to serve the 14 counties of Central Minnesota that include 160 hometowns and two tribal nations, each with its own unique character and local assets. __ % Economy i Woven into our fabric is the firm belief that a quality job is the most essential element of a stable family and a strong community. We offer business loans to secure qualityjobs, 1 and we invest grants in workforce training to fill these job opportunities. Our goal is to € support local business growth and attract new revenue to the region. BUSINESS FINANCING, CONSULTING MANUFACTURING, TECHNOLOGY AND EXPORTING i ECONOMIC, WORKFORCE DEVELOPMENT GRANTS Community Central Minnesota is defined by its quality of life - the special people, places and or- ganizations of each hometown. We gather business, nonprofit and government leaders FLE -�.'-. to identify and enhance these unique assets. Working together, we inspire community . service and plan for a brighter future. COMMUNITY VISIONING AND PLANNING NONPROFIT TRAINING AND CONSULTING 1 GRANTS TO SUPPORT QUALITY OF LIFE _1� Philanthr, We help donors give back to Central Minnesota and leave a permanent legacy. Every donated dollar is matched by The McKnight Foundation and returns more than $6 in grants, loans and scholarships to the region. We also work with families, businesses and nonprofits to create named funds that support their favorite charities. DONOR SERVICES TURNKEY CHARTTABLE FUNDS PROFESSIONAL INVESTMENT OVERSIGHT TAX - ADVANTAGED GIFTS For more information, contact: Initiative Foundation 7 (877) 632 -9255 f info @ifound.org ifound.org 1 (877) 632 -9255 1 405 First Street SE I Little Falls, MN 56345 Equal Opportunity Lentler ,Provitler, and Employer 04114 WRIGHT C Highlight For a full listing of Initiative Foundation investments in Wright County, Contact us at (877) 632 -9255. Grants Thriving Economy, Thriving Communities Annandale Area Community Team Big Brothers Big Sisters of Central MN, St Cloud City of Clearwater City of Cokato City of Howard Lake City of Montrose City of Rockford City of Waverly Delano School District Friendship Ventures. Annandale Friendship Ventures, Annandale HIS Healing Heart, St Michael Rivers of Hope, Monticello RiverWorks Community Development Organization, Rockford Wright County Economic Development Partnership, Rockford Community Field Day event College Bound Developing Leaders for Life Youth engagement Regional marketing for business retention and attraction Economic development project Small businesses consulting services Local businesses consulting support; business plan for Crow River Food Cooperative Downtown revitalization Auditorium restoration project (DCF) Operating support Camps of Courage & Friendship for Elk River Area (TRCF) Equine therapy for victims of abuse CI RCF) Empowerment and legal advocacy (TRCF) Strategic and business planning Business outreach Business Financing Local Ownership, Quality Jobs _ BK Properties dba IKER Manufacturing, LLC., St. Michael BolLn Properties. LLG dba CowgirLTufFCompany. Cokato Cinch Systems, Inc., St. Michael Plug Technologies, Hanover The Asphalt Company, Inc., Monticello Tribte Stone Compnay, Howard Lake Charitable Funds Activating Generosity CNC machining Western clothes wholesaler Hardware /software company Manufacturer of rubber rlflata.ble pipe plugs Asphalt coating and sealing Manufacturer rs distributor of manmade stone exterior products Delano Community Foundation I Delano Emergency PamiLy Fund I Manufacturing Fund of Central Minnesota I Minnesota Pioneer Park Endowment Fund I Wright County Historical Society Fund Technical Assistance Investing in talent Eden Medical, Howard lake PeLLco Machine, St Michael Patent application and support International sales and marketing analysis Community Action The Power of Partnership Cokato -based Cowgirl Tuff has anew 30.000- square -foot office and warehouse thanks in part to an Initiative Foundation construction loan. Cowgirl Tuff designs and distributes fashionable western apparel with an emphasis on comfort. The company distributes its products through a network of more than 1,700 stores nationwide. The city of Howard Lake is utilizing a $10,000 grant supported by a gift from the Xcel Energy Foundation and the Initiative Foundation to organize a new Chamber of Commerce. carry out downtown beautification, market its industrial park, enhance the lakeside Lions Park and complete a detailed retail area analysis. The Wright County Economic Development Partnership (WCEDP) in February welcomed new Executive Director Duane Northagen to the team. The WCEDP, the county's economic development arm and the primary point of contact for existing, startup and relocating businesses, is a frequent Initiative Foundation partner for grant and Loan disbursements. WRIGHT C Envest lent Highlight For a full listing of 7nitiatiue Foundation investments in Wright County, Contact us at (877) 632 -9255. Grants Thriving Economy, Thriving Communities Annandale Area Community Team Big Brothers Big Sisters of Central MN, St Cloud City of Clearwater City of Cokato City of Howard Lake City of Montrose City of Rockford City of Waverly Delano School District Friendship Ventures, Annandale Friendship Ventures, Annandale HIS Healing Heart, St Michael Rivers of Hope, Monticello RiverWorks Community Development Organization. Rockford Wright County Economic Development Partnership, Rockford Community Field Day event College Bound Developing Leaders for Life Youth engagement Regional marketing for business retention and attraction Economic development project Small businesses consulting services Local businesses consulting support, business plan for Crow River Food Cooperative Downtown revitalization Auditorium restoration project (DCF) Operating support Camps of Courage i3 Friendship for Elk River Area (TRCF) Equine therapy for victims of abuse (TRCF) Empowerment and legal advocacy (TRCF) Strategic and business planning Business outreach Buodno.as Financinv Local Ownership, Quality Jobs BK Properties dba IKER Manufacturing, LLC_, St. Michael Bollin Properties LLC dba Cowgirl Tuff Company, Cokato Cinch Systems, Inc., St. Michael Plug Technologies, Hanover The Asphalt Company, Inc., Monticello Trdite Stone Company, Howard Lake CNC machining Western clothes wholesaler Hardware/software company Manufacturer of rubber inflatable pipe plugs Asphalt coating and sealing Manufacturer u distnbutor of manmade stone exterior products Charitable Funds Activating Generosity Delano Community Foundation i Delano Emergency Family Fund I Manufacturing Fund of Central Minnesota Minnesota Pioneer Park Endowment Fund i Wright County Historical Society Fund Technical Assistance Investing in Talent Eden Medical, Howard Lake Pellco Machine, St Michael Patent application and support International sales and marketing analysis Commur The Power of Partnership Cokato -based Cowgirl Tuff has anew 30,000- square -foot office and warehouse thanks in part to an Initiative Foundation construction loan. Cowgirl Tuff designs and distributes fashionable western apparel with an emphasis on comfort. The company distributes its products through a network of more than 1,700 stores nationwide. The city of Howard Lake is utilizing a $10,000 grant supported by a gift from the Xcel Energy Foundation and the Initiative Foundation to organize a new Chamber of Commerce, carry out downtown beautification, market its industrial park, enhance the lakeside Lions Park and complete a detailed retail area analysis. The Wright County Economic Development Partnership (WCEDP) in February welcomed new Executive Director Duane Northagen to the team. The WCEDP, the county's economic development arm and the primary point of contact for existing, startup and relocating businesses, is a frequent Initiative Foundation partner for grant and loan disbursements. 6. A. B. C. EDA Agenda - 09/10/14 Consideration of Market Matching Report. (AS) REFERENCE AND BACKGROUND John Uphoff of the WSB Market Matching team will be present to provide an update on the efforts and activities completed over the last month. One event of note was a recent familiarization tour for site selectors. WSB represented Monticello at the DEED Fam Tour which spanned three days. This was excellent exposure for the City of Monticello as the site selector was local and will allow for increased exposure, familiarity, and contact moving forward. Monticello had the opportunity to host a site selector during this tour. The site selector toured Suburban Manufacturing and City reps had the chance to showcase the community during a host lunch. The DEED regional representative, Brad Brzezinski, also attended the Suburban Tour. Familiarizing DEED with Monticello's resources and opportunities was a secondary benefit of the tour. WSB prepared a Press Release regarding the fam tour, which was released to the local media. That release is attached for reference. Mr. Uphoff s report t o www. ci.monti cello.mn Meeting" link. the City Council in August can also be viewed by visiting and clicking on the "City Council" tab, then on the "Watch a ALTERNATIVE ACTIONS Not applicable. STAFF RECOMMENDATION Not applicable. D. SUPPORTING DATA A. Monthly Market Matching Summary, August 2014 B. Familiarization Tour Press Release WSB && Associates, engineering- planning• environmental • construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel 763 - 541 -4800 Fax 763 - 541 -1700 9/4/14 City of Monticello 505 Walnut Street Monticello, MN 55362 Re: August Monticello Market Matching Update Dear Mr. O'Neill: Per our communication plan, the aim of this report is to provide you with an update on activities that occurred during the month of August as it relates to the Market Matching service contract. This report will be distributed to City Staff, as well as the City's EDA and City Council. Meetings WSB Held /Attended: • MN Marketing Partnership — Quarterly Meeting • City Staff meeting to update downtown property availability maps • Regional Planning Meetings • Two meetings with prospect on Fred's Garage Site. Additional follow -up with prior prospect on site. • Special Council Meeting CSAH 75 /Hwy 25 • Regular Council Meeting • Bi- Weekly Meetings with City Staff WSB Market Matchine Efforts: • WSB represented the City of Monticello as a co -host for MNDEED's 2nd annual Site Selector Familiarization Tour. WSB provided detailed market information to the site selector assigned to the Central MN region. WSB also participated in a presentation providing information on Wright County and the Central MN Region. Monticello was one of a few cities that was able to spend time with the site selector within the City and was able to showcase one of Monticello's precision manufacturing firms. Follow up with the site selector is ongoing. • Provided City Staff with MPR sound bite regarding positive light shed on FiberNet. • Discussion with City Staff regarding Xcel's plans or requirements for development of a substation. Discussion over the site location was conducted. Equal Opportunity Employer wsbeng.com F: \COmmonily Develop..[ Direc[or\FCOnomk De I,pmen[\DOartls\FDA\ AAGIN 0014 \Sep[ ember\ I[ em6. MarkelMa[ching \AOgos[MomicelloP Page 2 • Commercial Prospect. Currently operating locally, interested in expanding to Monticello. Follow up is ongoing. • WSB has continued work on the housing demand analysis and will provide a draft to City staff for review. Final Housing Demand Analysis is slated to be presented to City Council and EDA by end of October. • WSB attended the Sensible Land Use Coalition Meeting. Topic was development of statewide transit systems. Two developer prospects were picked up at this meeting. • WSB compiled a list of developers in preparation for the downtown redevelopment RFP. All developers will receive a community flyer highlighting Block 34 as well as the other three blocks at the intersection of CSAH 75 /Hwy 25. • WSB prepared a press release regarding the DEED Familiarization Tour. • WSB connected with a developer in the hospitality sector with regard to the Hotel Market Report. WSB provided the Embracing Downtown Monticello Plan as a follow up to the Hotel Market Report. Follow up is ongoing. • WSB connected with a local attorney who is representing a firm looking to relocate within the Monticello region. No immediate feedback was obtained. Follow up on going. Sincerely, 94UIL') --If t John Uphoff WSB & Associates, Inc. F: \Community Development Dic ecfor\ ECOnomlc Development\B—d,\EDA\EDA GO D\2014 \SeptemberUtem 6.Muk,t ,t &ivg \AOgoet Moufi cello Movtlily MNDEED Site Selector Tour Comes to Wright County On Monday, August 11th the Wright County Economic Development Partnership teamed up with the Greater St. Cloud Development Corporation to host one of eight national site selection consultants. Site selection consultants work with businesses across every sector to help them relocate or expand their operations. The event was part of the MN Department of Employment and Economic Development's initiative to highlight economic assets throughout the State. Duane Northagen, Executive Director of the Wright County Economic Development Partnership, made a presentation on behalf of the cities located in Wright County. The presentation focused on the educated workforce, access to the major transportation corridors, and the high quality of life located throughout Wright County. Monticello based Suburban Manufacturing provided a plant tour offering insight on the precision manufacturing sector and discussing the reasons they believe being located in Wright County provides them competitive advantages. Peter Thompson, CEO of Suburban Manufacturing, commented on the importance of high- speed, highly secure internet and was pleased with the world class telecommunication options available in Monticello. City of Monticello officials reinforced the growing importance of fast and secure internet to all businesses and highlighted the fiber optic infrastructure available to every household and business throughout the City. The overall objective for the site selector tour is to develop a network connecting cities throughout Minnesota with businesses all over the globe. This event illustrated to site selectors that cities in Wright County have a lot to offer prospective businesses and are poised for growth now and well into the future. EDA Agenda: 09/10/14 7. Director's Report (JO /AS) Block 34 Update City staff will meet with W SB environmental analysis staff and structural analysis firms on Block 34 on Friday, September 5th. Staff have also arranged to meet with a representative from LHB & Associates to discuss the qualification component of the project. A verbal update on the outcome of these discussions will be provided at the September meeting. Again, the goal is to have detailed scope of work documents with estimates for environmental, structural and qualification components of the project prepared for the EDA's consideration in October. WSB will also be provided an estimate of demolition costs. This will be an estimate only, as the demolition component is required to be bid. City Council will be selecting their representative to the RFP committee on Monday the 81h of September. At that time, staff will schedule an RFP introductory meeting. Xcel Energy Substation Update As the EDA may recall, the City Council previously authorized staff to begin working with Xcel Energy on the possible location of a new substation facility in Otter Creek Business Park. Since that time, City staff has reached out to the business park's current property owners to discuss the possible use. Approval of the current property owners on such use is required due to the existing declaration of covenants in place throughout Otter Creek. There was not universal support for the location of the substation in Otter Creek among these existing property owners. At this time Xcel has shifted its focus to a parcel of land outside of the current City limits. The City will continue to work with Xcel Energy as needed as they develop plans for this substation. A second substation in this area of Monticello is critical to continued growth and development for the City and to the ability to provide a consistent, reliable power source for existing business and residential users. TAC /Transportation Update On August 25th, the City Council held a workshop regarding the design plans for the intersection improvements at TH 25 /CSAH 75. The City's goal has been to find a design which supports the full functionality of the intersection, while maintaining parking along north and south Broadway west of TH 25. A copy of the agenda packet prepared for the City Council is included with this packet. After discussion, the Council's direction to staff was to continue to pursue a design option which sets the intersection up for final functionality (with dual left turns from east -bound CSAH 75 to north -bound TH 25) while maintaining parking on Broadway until redevelopment allows for additional parking options. Designs have been developed which EDA Agenda: 09/10/14 support this configuration — shown in figures in the attached packet. These design plans require that CSAH 75 be reduced to a single- through lane in some capacity. Wright County's Highway Engineer is not supportive of these configurations. The City's next step is to discuss these design options with the Wright County Board of Commissioners (acting as the Transportation Committee), as well as potential triggers which remove the Broadway parking in the future in favor of adding back the additional through lanes. 2 WSB & Associates, Inc. Infrastructure n Engineering n Planning n Construction Memorandum To: Honorable Mayor and City Council Monticello Transportation Advisory Committee (TAC) From: Bret A Weiss, PE, President Chuck Rickart, PE, PTOE, Transportation Engineer WSB & Associates, Inc. Date: August 21, 2014 Re: TH 25 at Broadway Improvement Update City of Monticello Project No: 1494 -80 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 Staff has met with Wright County staff and the County Board (Committee of the Whole) to discuss the improvements at the TH 25 and Broadway (CSAH 75) intersection. These conversations have come to a point where direction is needed from the City Council and TAC on the preferred concept plan to move forward into final design and construction. The issues that have surfaced through our meetings with the County are: 1. Maintaining parking on Broadway (CSAH 75) west of TH 25. 2. Maintaining two lanes in each direction on Broadway (CSAH 75). 3. Construction of improvements to accommodate future growth. 4. Using the Federal and State funding secured for future improvements. With the current right of way constraints west of TH 25, not all of these issues are able to be addressed at the same time. The City's primary concern is maintaining parking on CSAH 75 (Broadway) specifically west of TH 25; while the County's primary concern is maintaining two through lanes in each direction. There are several options to address these issues including: 1. Short Term CSAH 75 One Lane w/Parking: This option would include providing the full improvements on TH 25 including the southbound to eastbound dual left turn lane. On CSAH 75, the approaches would be reconstructed within the existing roadway width to include (Figure 1): • Raised concrete median • Single through lane in each direction • Eastbound to northbound dual left turn lane • Parking on both sides west of TH 25 TH 25 at Broadway Improvement Update City of Monticello August 21, 2014 Page 2 of 3 This option would address 3 of the 4 issues including: Maintaining parking on CSAH 75, providing improvements to accommodate future growth and using the secured funding. 2. Optional Two Lane w/No Parking: Should, traffic grow faster than projected an optional short term phase can be implemented. This phase would eliminate the parking on both sides of CSAH 75 (Broadway) and provide an additional through lane in each direction. This would strictly be a signing and striping change (Figure 2). This option would address 3 of the 4 issues including: Maintaining two lanes in each direction on CSAH 75, providing improvements to accommodate future growth and using the secured funding. CSAH 75 Left Turn Lane Extension: This option would include providing the full improvements on TH 25 including the southbound to eastbound dual left turn lane. On CSAH 75, the single eastbound to northbound left turn lane would be reconstructed to extend the available storage to Walnut Street. No other improvements would be made to CSAH 75, maintaining two through lanes in each direction, single left turn lanes and parking (Figure 3). This option would address 2 of the 4 issues including: Maintaining parking on CSAH 75 and providing two through lanes in each direction on CSAH 75. This option would not construct the needed dual left turn lanes and would turn back approximately $650K of the secured funding. 4. Two Lanes Eastbound w /Parking: This option includes providing two through lanes for eastbound CSAH 75 by shifting the lanes and using the outside, future eastbound to northbound left turn lane, as a through lane. The impact of this option would be removing some parking on the south side of CSAH 75 just east of Walnut Street (approximately 2 to 3 spaces) and modifying the median on the eastside of TH 25. Westbound CSAH 75 would stay as a proposed one lane with parking (Figure 4). This option would address 3 of the 4 issues fully and 1 partially including: Maintaining parking on CSAH 75, providing two lanes for eastbound traffic only, providing improvements to accommodate future growth and using the secured funding. Staff also agreed that the City would provide the County with a "Proposal" on the improvement option and the specific triggers that would cause parking to be removed and the second through lane be added. Below is a draft of this proposal to the County. In conjunction with the intersection improvements at TH 25 and CSAH 75 (Broadway) programed for 2015 construction, the City of Monticello is requesting that parking be maintained on CSAH 75 west of TH 25, by eliminating one through lane on CSAH 75 and providing a short term and ultimate contingency plan if issues arise requiring the second lane in each direction on CSAH 75 based on the following conclusions: TH 25 at Broadway Improvement Update City of Monticello August 21, 2014 Page 3 of 3 • The loss of parking on CSAH 75 west of TH 25 and its impact on business outweighs any improvement gained by maintaining the second lane in each direction. • Constructing the CSAH 75 turn lanes today provides the most capacity where it is needed, with secured funding at a lower cost than in the future. • The City has a contingency plan that can easily be implemented by just removing the parking and restriping the roadway, if issues arise. • As development occurs west of TH 25, the additional width to provide parking and a second through lane can be provided. This can be completed one side at a time, if development occurs separately and determined to be necessary. • The City has invested and will be investing a significant amount of money in the downtown area including this intersection. The City is willing to consider committing to triggers to add the second lane in each direction and the cost associated with removing the parking and restriping the CSAH 75 approaches if deemed necessary. These triggers would include: • Traffic delay and queue backup during the average weekday periods (not recreational peak times) 3 to 4 times per week) impacts adjacent intersections. • Traffic queues from the left turn lanes on eastbound CSAH 75 approaching TH 25 during the average weekday periods (not recreational peak times) impact the through traffic lane for more than 3 to 4 times per week on average days. • Traffic safety is impacted with an increase in crashes associated with the lack of a second through lane (i.e. eastbound at Walnut Street) increase by more than three crashes per year. • By the year 2025 or 10 years from the completion of the intersection improvements. WSB - Infrastructure n Engineering n Planning n Construction & Associates, Inc. Memorandum To: Jeff O'Neill, City Administrator Shibani Bisson PE, City Engineer City of Monticello From: Bret A Weiss, PE, President Chuck Rickart, PE, PTOE, Transportation Engineer WSB & Associates, Inc. Date: August 20, 2014 Re: TH 25at Broadway Improvement Alternatives Background City of Monticello Project No: 1494 -80 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 The City of Monticello, its residents and its downtown businesses are significantly impacted by TH 25 and the associated Mississippi river bridge. This river crossing is centered between crossings at TH 101, 14 miles to the east, and at Clearwater, 16 miles to the west. TH 25 is already very congested and traffic volumes are expected to increase from 33,000 today to more than 45,000 in 2030. The City of Monticello's downtown has struggled to maintain business and will continue to do so until this intersection is properly addressed. The northeast quadrant and associated improvements were recently completed and has provided some relief to the area. The City has further invested in right of way purchases and is planning to relocate businesses in the southeast quadrant to allow for this project to be constructed. This project will complete the intersection improvements and allow the City to proceed with redevelopment efforts that are focused on reconnecting with the Mississippi River and Restoring downtown! To address the existing and future needs the City has prepared preliminary studies and designs to determine the appropriate level of intersection improvements required now and in the future. These improvements will not only improve the access for vehicles and pedestrians to the downtown area, but will significantly improve travel times through the City on TH 25. Currently the primary movements in the intersection that cause delays are: • Southbound TH 25 to eastbound CSAH 75 (Broadway) left turn • Eastbound CSAH 75 (Broadway) to northbound TH 25 left turn Both of these movements are proposed to be improved with dual left turn lanes. These improvements together with the improved operations with Flashing Yellow Arrow left turn phasing provides for an overall LOS D, with the projected 2016 and 2020 traffic conditions. By 2030, the overall intersection would be operating at a LOS F assuming no river new river crossing to relieve TH 25. TH 25 at Broadway Improvement Alternatives Update City of Monticello August 20, 2014 Page 2 of 4 The City has spent or will spend more than $2.5 million on already completed improvements and preparing for the future improvements including: • CSAH 75 dual right turn lanes, River Street improvement and additional right -of- way with Walgreens development. • Southeast quadrant right -of -way acquisition. • Project development / secured funding ($1.2 million in Federal STP and $506K in C ITV S). • Design and construction services. One short term issue that has been a concern of the City is maintaining parking on CSAH 75 (Broadway) specifically west of TH 25. This parking is vital to the existing businesses adjacent to the roadway. The original concept plans were developed to accommodate as much parking as possible (i.e. maintaining parking on the south side only). This, however, resulted in only providing a single through lane for westbound CSAH 75 (Broadway). The results of the traffic analysis conducted for this concept concluded that the operations of the intersection would be at a satisfactory level of service (LOS D). Modifying the through movement on CSAH 75 (Broadway) from two lanes to one lane is the primary concern of Wright County Public Works staff. During the funding application process the County did support the project with the condition that two lanes in each direction be maintained. The City of Monticello and Wright County are partners in economic growth as there is benefit to both agencies. Additionally, the City has no desire to create issues with traffic in the downtown area and is actually spending significant funds to accomplish improvement that are a benefit to the transportation system. The analysis we have provided to the County shows that reducing to a single lane in each direction will accommodate current and projected traffic volumes and if the County has concerns in the future, we have provided a fall back corrective position. We have asked the County Board to allow the City to proceed with the single lane option with an agreement on terms that would require a change back to the original two lane option. This will continue to keep our businesses with on- street parking, while minimizing the width of the roadway section and will allow the City to maximize the intersection improvement funds that have been secured from the State and Federal process. Two primary improvement alternatives are being considered at this time, each is discussed below with the advantages and disadvantages 1. Short Term CSAH 75 One Lane w/Parking: This option would include providing the full improvements on TH 25 including the southbound to eastbound dual left turn lane. On CSAH 75, the approaches would be reconstructed within the existing roadway width to include (Figure 1) : • Raised concrete median • Single through lane in each direction • Eastbound to northbound dual left turn lane • Parking on both sides west of TH 25 TH 25 at Broadway Improvement Alternatives Update City of Monticello August 20, 2014 Page 3 of 4 Should, traffic grow faster than projected an optional short term phase can be implemented. This phase would eliminate the parking on both sides of CSAH 75 (Broadway) and provide an additional through lane in each direction. This would strictly be a signing and striping change (Figure 2). It is anticipated that the northwest and southwest quadrants of TH 25 and CSAH 75 (Broadway) will redevelop in the next 10 to 20 years. When this redevelopment would occur, additional right -of -way can be secured to widen the roadway to accommodate two lanes in each direction with on- street parking, if desired at the time. In addition, improved pedestrian accommodations could be provided including a boulevard between the roadway and sidewalk. Advantages: Maintains parking which benefits business on Broadway west of TH 25. Provides most flexibility for future turn lanes (i.e. eastbound to northbound dual lefts). • Existing 261 left, 182 through and 66 right turn vehicles • Projected 313 left, 219 through and 79 right turn vehicles (assumes 1. 1, 20 year growth factor) • Rule of thumb is that dual left turn lanes are needed with more than 300 vehicles in the peak hour period • Provides 420 feet (17 vehicles) of left turn storage vs 190 feet (8 vehicles) with existing or 315 feet (13 vehicles) with extending the left turn lane (Alternative 2). • If needed, converting from one through lane to two through lanes, can be accomplished by simply removing parking and restriping the roadway. • The overall intersection LOS is the same for one through lane or two through lanes with existing traffic conditions or future projections assuming no river crossing. • State and Federal funding is in place to construct improvements with little County participation. Disadvantages: Removes an existing through lane. State Aid variance may be needed to reduce the number of through lanes. 2. CSAH 75 Left Turn Lane Extension: This option would include providing the full improvements on TH 25 including the southbound to eastbound dual left turn lane. On CSAH 75, the single eastbound to northbound left turn lane would be reconstructed to extend the available storage to Walnut Street. No other improvements would be made to CSAH 75, maintaining two through lanes in each direction, single left turn lanes and parking (Figure 3). TH 25 at Broadway Improvement Alternatives Update City of Monticello August 20, 2014 Page 4 of 4 Advantages: • Maintains parking which benefits business on Broadway west of TH 25. • The overall intersection LOS is the same for one through lane or two through lanes with existing traffic conditions or future projections assuming no river crossing. Provides 315 feet (13 vehicles) of left turn storage vs 190 feet (8 vehicles) with existing conditions. Disadvantages: • Provides no flexibility for future turn lane needs (i.e. eastbound to northbound dual lefts). The roadway would need to be reconstructed in the future to provide for dual left turn lanes. • Funding is in place for providing maximum intersection capacity. The cost that would be given up is approximately $650,000, and if not used would need to be replaced in the future when the dual left turn lane improvements are needed. That cost would then be the responsibility of the County. • Provides 315 feet (13 vehicles) of left turn storage vs 420 feet (17 vehicles) with dual left turn lanes (Alternative 1). • Eliminates the existing left turn from westbound CSAH 75 to southbound Walnut Street, creating a potential safety issue with left turn vehicles turning from a through lane. o existing 30 left turns crossing (conflicting) with 327 vehicles eastbound on CSAH 75 o projected 36 left turns crossing (conflicting) with 392 vehicles eastbound on CSAH 75 (assumes 1. 1, 20 year growth factor) The alternative to extend the CSAH 75 eastbound to TH 25 northbound left turn lane through the Walnut Street intersection was also considered. This would provide an additional 160 feet (6 vehicles) of left turn storage. However, this has a significant impact on the existing landscaped median considered a transition between the commercial downtown area and the residential area to the west. This together with the safety concerns with traffic conflicts at Walnut Street it was determined that ending the turn lane at Walnut would function better. With these alternatives we met with County Staff. They were adamant that four lanes (two in each direction) needed to be maintained on CSAH 75. After an extensive discussion an additional option was discussed. It includes providing two through lanes for eastbound CSAH 75 by shifting the lanes and using the outside, future eastbound to northbound left turn lane, as a through lane. The impact of this option would be removing some parking on the south side of CSAH 75 just east of Walnut Street (approximately 2 to 3 spaces) and modifying the median on the eastside of TH 25. Westbound CSAH 75 would stay as a proposed one lane with parking (Figure 4). Date. Pr/nted. 811112014 East Bridge FW k-' I _ I I alai 01 + r I AL I I f PeOM"N -01 - - - - - . - - - - - �7 do I5 i = LEGEND r• r -Wv r i 3rd STREET W CITY Of °F N�ontl TH 25 at CSAH 75 Intersection __. City of Monticello, Minnesota Proposed R/W Existing RAN � Figure 1 Short Term One Lane w/ Parking August 11, 2014 i } fi,4r t -_'- ! Q Proposed Roadway Reconstruction Q Proposed Parking I" on Q Proposed Curb & Gutter / Median i do a°9� ? i Q Proposed Concrete Sidewalk Landscaped Median Q Existing Roadway 3rd STREET W CITY Of °F N�ontl TH 25 at CSAH 75 Intersection __. City of Monticello, Minnesota Proposed R/W Existing RAN � Figure 1 Short Term One Lane w/ Parking August 11, 2014 Date. Pr/nted. 811112014 - - ter•• �AHOMUW L; . -� f r ir Ails � • . 1 �� Cr t� I I �RaFAlc4c Eel ,� fir]St BJ`! Park I • I N' 4 I' � I a MMM � r " I LEGEND 117, -Wv ri CITY Of °F N�ontl TH 25 at CSAH 75 Intersection __. City of Monticello, Minnesota an scape a Ian ' Q Existing Roadway Proposed R/W Existing RAN � Figure 2 Optional Two Lane (if deemed necessary) w/ No Parking under Existing Conditions August 11, 2014 1-4 Q Proposed Roadway Reconstruction Proposed Parking Q Proposed Curb & Gutter / Median — I Q Proposed Concrete Sidewalk * I I d d M d' CITY Of °F N�ontl TH 25 at CSAH 75 Intersection __. City of Monticello, Minnesota an scape a Ian ' Q Existing Roadway Proposed R/W Existing RAN � Figure 2 Optional Two Lane (if deemed necessary) w/ No Parking under Existing Conditions August 11, 2014 Date: Pr/nted: 811112014 mooCITY OF TH 25 at CSAH 75 Intersection Figure 3 cello CSAH 75 Left Turn Lane Extension __. City of Monticello, Minnesota August 11, 2014 Date: Pr/nted: 812112014 CITY OF TH 25 at CSAH 75 Intersection Figure 4 Monticello Short Term Two Lanes Eastbound w/ Parking __. City of Monticello, Minnesota August 20, 2014